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2009-01-22 Regular January Term Held January 22, 2009 THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ BE IT REMEMBERED, that on this 22nd of January, A.D., 2009 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to-wit: Michael J. Pfeifer Roger C. Galvan Vern Lyssy Neil E. Fritsch Kenneth W. Finster Wendy Marvin County Judge Commissioner, Precinct 1 Commissioner, Precinct 2 Commissioner, Precinct 3 Commissioner, Precinct 4 Deputy Cou nty Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the USA Flag and Commissioner Fritsch led the Pledge to the Texas Flag. AWARD BIDS FOR INMATE TELEPHONE SERVICES AND AUTHORIZE COUNTY JUDGE TO SIGN CONTRACT: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to award bid for Inmate Telephone Services to Inmate Communications & Hospitality, Inc. and authorize Judge Pfeifer to sign the contract. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. " e o ~ nl ::I .c nl I- oa iii CIl OJ v '> "- OJ VI E e ... o,e! ; L.. nl ro .~ Q) e >- ::IN) E ro E,E 00') Uo OJo -;u N, ELI) eM - >- >~ ~ 2 ::1.0 o Q) uu.. e ~ ::I ,- o c oS: .~ ra~ Uco l' c 2 00(000) OMmco 0000 V). V). i/'). V). .... "C "C q: '" UJ ~ ::> c ~ ONNen O<i"<i"OO 0000 V). V). i/'). 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I: OJ) OJ) LIl OJ) .J::rt1~~~ ~~~~~ ~IVI ~ ~ ~ ~ ~ ~ V) V) V'I '" ~b2lB c c C fa .::::...:::::...::::::.0:: rol'Ora"'C rt;~ro'n; co~~~~ .95S5~ ~OLnLnO 'ES cONmLn ~ gggg g Qj ~ <>. .!!! b c ::> o u <II -5 ., "C ~ ::> o .!!! ro u >- c '" o .... ~ ~ .... '" E ~ c I., 0 OJ) OJ) OJ) ..c:~":"""'!"'! UmCMM :;-(/).V).'(/).iJ'). VI ~I_.j H ~3.s.s.s -'I 11' 1;; I I I I I I I I I g g I I m m I g g .. '" ,- .,/ ~;, ~ INMATE COMMUNICATION SERVICES AGREEMENT -THIS AGREEMENT, entered into and begun as of the 15lh day of February 2009, by and between :::c. ..~..& . If\c.. , with principle offices at 5D ~ ~ ~~ ~ n( e.-ron \~ ~ \u.n<:\. -q.. 'C4.' D~ (hereinafter referred to as "Company" and Calhoun County a branch of Sta~e Government located at 211 S. Ann, Port Lavaca, Texas 77979 (hereinafter called "Customer"). . WHEREAS, the Company is engaged in the business of providing telecommunications services for correctional facilities, and . WHEREAS, the Customer operates a jail knows as the Calhoun County Adult Detention Center and wishes to contract with the Company for such telecommunications s~rvices at the: jail faL:iiity which is currently under the operation and control of the Customer, NOW THEREFORE the Customer and the Company, the parties hereto, for good and .. valuable consideration and the mutual covenants and agreements contained herein do agree as . C" follows: SCOPE OF AGREEMENT CUSTOMER hereby agrees to contract with the Company for the services described herein, and the Company agrees to provide such services at the time and in the manner and subject to the following terms and conditions: .Inmate Telephone Services is provided by the selling of prepaid calling cards to inmates. .. Upon the beginning of this agreement Company wili provide Customer a total of .$J..f40DO ~ (I 0 worth of cards for free, Thereafter each card will be sold to Customer at a ...5.1:2_% discount off the face value of each car. Customer shall retain the right to re-sell each card for their full value to the inmates. . <'i'\ ~(\d.eb',-\-ec...""~S For each call made by an inmate the charge will be ...vV per minute to the card from these charges and the Gross Billed Revenue received, _ 57 _% will go to Customer and 43 % to the Company. Company will pay Customer a sign on bonus in the amount of l.5tQoo~~pon the execution of this agreement. J~ SYSTEM REQUIRMENTS The system to be supplied by the Company must provide for step by step instructions to the inmate for the procedure to complete both pre-paid and collect telephone calls. The system must have an internal debit system and not an outside calling card system. The Customer must have the ability to monitor telephone calls made on the system. The system must provide the Customer with the ability to record telephone call and system shall have PIN capabilities. Visitation phones shall have the ability to be recorded by Customer. The system will provide called party automated blocking of collect inmate calls. The system shall have the ability to block three (3) way calling. MANAGEMENT SERVICES Company will provide equipment for the system without cost to Customer and inmate telephone services consisting of coinless telephone for use by inmate for making coHect and pre-paid calls. Customer shall receive from the Company the Inmate Telephone System that satisfies the above requirements. The system shall include call-processing software capable of providing automated collect calling. Ownership of all equipment shall remain with the Company. All current cabling shall remain the propert'j of the Customer. The Company will block or unblock calls as required by the Customer and the system will provide the Customer the ability to block calls. .IT Instillation will be at the expense of the Company. The Company will provide management: operation and installation of the Inmate Telephone System, including but not limited to all labor, materials, equipment, permits, licenses and telephone lines, that are required to supply, install, repair, maintain or operate the system. The system will include 8 visitation telephones, 2 portable telephones in the jail hallway and 10 telephones in the jail barracks. The Company will provide management, operation and maintenance of all system equipment and software services and will dispatch technicians to provide on-site service within eight (8) hours of notification of a service disruption by Customer. The Company will conduct remote polling, The Company will poll the inmate telephone system daily for the purpose of collecting all billable call records and for remote diagnostic maintenance, When polling reports indicate possible trouble the Company will make the necessary efforts to repair the problem as quickly as possible, Billing and collection will be done by the Company, The Company will establish, maintain and provide detailed billing and collection services for Customer for call records originated:. 2 J'", from the jail facility. Company at its own expense shall maintain sufficient records to permit determination of funds due to Customer. Such records shall be made available to Customer at no charge upon request. Reports shall include total calls, total minutes of use and type of call. The date, time and duration of all long distance calls must be submitted to the Customer on a monthly basis. (disk format is acceptable). Bad debt control will be provided by the Company. The Company will work closely with Customer to develop controls and procedures to help control the bad debt amounts generated from the jail facility. PA YMENT TO CUSTOMER The Company will forward monthly payments to Customer on or about the 25th day of each . _ month or approximately 25 days after the end of each month in question. In addition to the Federal Communications Commission, the Texas Public Utility Commission, Texas Jail Commission or any other governmental agency with authority or jurisdiction over inmate telecommunications enters rules, orders, or judgments that would substantially impair or reduce gross revenue generation or allow the Company to process inmate calls as envisioned by this agreement, the Company has the immediate option to renegotiate the commission. If Customer and the Company cannot agree on an adjusted percentage commission then either party may terminate this agreement upon thirty (30) days written notice. .17 FURTHER ASSUANCES During the tenll of this agreement, including any renewal periods, Customer agrees to: 1. Reasonably protect the equipment against willful abuse and promptly report any damage, service failure" or hazardous conditions to the Company, 2. Provide, at its own expense, necessary power and power source, and suitable space for the equipment accessible to the user and the Company. 3, Permit reasonable access to the Jail Facility in accordance with the Customers policies, without charge or prejudice to Company employees or representatives. 4, Inmate will ordinarily have access to telephone services from 6:00 am, to 10:30 p.m. each day. 5. Inmate telephone call duration will be limited to 15 minutes. 6, Monthly statements (recap) shall be forwarded with each commission payment to: Calhoun County Adult Detention Center, Attention: Jail Administrator Lt. Eddie Musgrave, 302 West Live Oak, Port Lavaca, Texas 77979, 3 ~ _r' FORCE MAJEURE The Company shall not be held liable for any delay or failure in performance of any part of this Agreement from any cause beyond its control and without its fault or negligence, such as acts of God, acts of civil or military authority, governments regulations, embargoes, epidemics, war, terrorist acts, riots, insurrections, fires, explosions, earthquakes, nuclear accidents, floods, strikes, power blackouts, volcanic eruptions or other environmental disturbances, unusual severe weather conditions, inability to secure products or services of other persons or transportation facilities, or acts or omissions of transportation common earners. LIMITATION OF LIABILIlY The Company will use due care in processing all work and agrees that it sill at it's own. expense, correct any errors which are due solely to the malfunction of the Company's computers, operating systems or programs or errors or acts of negligence by the Company employees. The Customer agrees that the Company has made no additional warranties or representations relied upon by Customer to accept and execute this agreement. Customer agrees the Company will not be liable for any lost revenue or service disruptions of other service providers involved in the public communications network. -l'"' TERMS OF AGREEMENT The term of this Agreement shall begin on February 15,2009 and continue in full force and effect for a period of three (3) years from such date unless terminated in accordance with the terms of this agreement. TERMINATION Either party may terminate this agreement for cause prior to the expiration of the term of this agreement if the alleged breach of the agreement has not been cured by the offending party within thirty (30) days of written notice of the breach. ASSIGNMENT In the event that Customer sells the jail facility covered by this agreement, there shall be no required consent by the Company to the assignment of this agreement. However, Customer will require as a condition of the sale of the jail facility that the acquiring party sign an assumption agreement and assignment of this agreement with the Company as a condition of. 4 .~. ~: of, . . the purchase. Company may not assign any of its duties or obligations under this agreement to another company, person or entity without the permission of the Customer. GOVERNING LAW The laws of the State of Texas will govern this agreement and venue of any dispute arising under this agreement will be in Calhoun County, Texas. AUDIT Customer will be permitted by the Company to audit, read, review and copy all records pertaining to this agreement upon thirty (30) days written notice. NOTICES Notices are to be made in writing and directed to the following: Customer: Company: "(:' :I: f\ 'iV\u..-\-c.- (om rn.~'~ c~"h' I:) r\ ~ "'\-' \'\OS~'\-\"CA..\', ~ \ ~,,(. . 50 d. 5Q (' : Y'\<-e ~~ \ ~-\-e q m ~ c\. \CA...n~\T't "'-\ ~ "\ 0 .~ Te.\', 4-~ 4- S~D - b~~6- -t,,-+ L\ 1. ~ - 5d.o - q ~c~ . ~-t\-r\' <..0\"\"': e....O.()~ -Op~rC4J .OtlS rn IN WITNESS HEREOF, the foregoing Inmate Communications Servic_e Agreement has been I. executed by the partiesber~toonthis the / Z'>-day of -7~7 ' 200~: ,____ __ _ __ Calhoun County Judge Michale Pfeifer 211 S. Ann Port Lavaca, Texas 77979 Tel: 361-553-4600 Fax: 361-553-4444 CUSTOMER ~,Jt~19~ Michale 1. Pfeifer County Judge ~e.~. ~ ~ d-en-t- 5 FUEL BIDS: The County Auditor read the following fuel bids for Automated Card System for period January 22, 2009 to February 15, 2009, which were opened by Peggy Hall and Susan Riley, After reviewing said bids, a Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to accept the bid submitted by Sun Coast Resources, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor, ~ --."- ~ ----'-'-~_."--- ~ '0 :IE ID Ol <tI ..... 1.1.1 I:!:! a. .... - 0) 0) C C Cl'-' = 0 = 0 = 0 = 0 C\l C\l >- Z --. Z --. i5 l!) i5 l!) Cl'-' z ...... z ...... 1.1.1 --. 1.1.1 --. C\l C\l 1.1.1 1.1.1 = - - ~ C = 0) = 0) = 0 = 0 C z 0 2!i 0 Z C\l C\l --. Z --. Z C\l 2!i C\l ~ G ~ = ~ 1.1.1 ...... 1.1.1 ...... = = = ..... .... c :IE "C E "CE s:: 0 s:: 0 = III ... l1:J ... 1Il- 1Il- .... ~a. ~a. = III E l1:J E - CIl - CIl C ~ ~ ~ ~ I 00- 00- w 0 WO --' C s:: C s:: ..... :J .!!! :J .!!! = -J>- ...1>- ~ 0.... 0- ..... 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TEXAS BID SHEET- ~~UTOMATQI CARD SYSTEM CAL co TREASURER -~PA~E='~02/02 BIDDER SUN COAST RESOURCES INVIT A liON TO BID .'-'~ .~ 1118 S WHIS mNA IX 17857 -/IEM lFUD.-AUTIlMATlD CARDSYSTEM J ~ 11M JANUARY 22, 2009 YOU ARe INVITED TO SUBMIT A BID ON THE ABove ITEM TO: HONORABLE MICHA/;L J PFEIFER, COUNTY .fUDGI!. 211 S ANN ST, 3RDFL00I1, ROOM301, PORT LA VA CA n 77979 BIOS SHOULD BE SUBMITTED IN A SEALED eNVELOPE PLAINLY MARKED: SEALED BID- [lYEL-AUTOMATED CARD SYSTEM .:I BIDS ARE DUE AT THE JUDGE'S OFFICE ON OR BEFORE: 10:00 AM, THURSDA Y, JANUARY 15~ 2009 BIDS WILL Be AWARDED AT THE COMMISSIONeRS' COURT MEETING ON: T'HURSDA, Y, JANUARY 22,2009 BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER, THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES. REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMININQ WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY, THE COUNTY OF CALHOUN. TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER, THE COUNTy DOES NOT DISCRIMINATE ON THE BASIS OF' RACE. COLOR. NATIoNAL ORIGIN. SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. fERD TO; FEBRUARY 15, 2009 BID ITEM~ DEPARTMENT1 DELIVERY FUEL-AUTOMATI:;D CARD SYSTEM VAR.OUS FOa BIDDER'S ~UEL PUMP LOCATION-PORT LAVACA, TX DESTINATIO!! VARIOUs ----------------------------------------------- SPECIFlCA nONS: DIESEL FUEL >> PRICE Per Gallon MUST INCLUDE all fees including all TaxesIFees the County is not exempt from {for example: $0.20 State Excise Tax, State Delivery/Environmental Fees, Federal Oil Spill Recovery Fees and Federal LUST TAX} >>FREE FROM WATER AND SUSPENDED MATTEA l:!NJI SPEC/FICA TlONS: ----------------------------------------------- REGULAR UNLEADED GASOLINE >> PRICE Per Gallon MUST INCLUDE all fees Including all Taxes/Fees the County is not exempt from (for example: $0.20 State Excise Tax, State Delivery/Environmental Fees, Federal Oil Spill Recovery Fees and FsderalLUST TAX) >>FREE FROM WATER AND SUSPENDE:D MATTER AND A MINIMUM OCTANE OF 67 (AVERAGE Mt:rHOO) UNIT UNIT PRICE /.79 UNI; PRICE ~ 'AD GALLON GALLON (BELOW '1'0 BE COMPLETED BY BIDDllBl DATE Df B": I-IS'..!/) 9 ~IRIA"J:T KJf;;~ /11 t lIIIPIQlMlBII: ..3/,/- 7f1t-s/1-O PLEASE lIST ANY EXCEPTIONS JO mE ABOVE SPECItlCATIlNl: Sunday. January 11, 2009 IIIDIIER SUN tOAST RESObRCES APPROVE SPECIFICATIONS AND'AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR BIDS FOR RC2S0 FOR THE PERIOD BEGINNING MARCH 12, 2009 AND ENDING JUNE 30, 2009. BIDS WILL BE DUE THURSDAY, MARCH 5, 2009 AND CONSIDERED FOR AWARD ON THURSDAY, MARCH 12, 2009: A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to approve the Specifications and authorize the County Auditor to advertise for bids for RC250 for the period beginning March 12, 2009 and ending June 30, 2009. Bids will be due Thursday, March 5, 2009 and considered for award on Thursday, March 12, 2009, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor, L_ .!" SPECIFICATIONS FOR ASPHALTS, OILS AND EMULSIONS 1. The County of Calhoun is requesting sealed bids for RC250 as needed by the following Road and Bridge Precincts: Precinct #1, Fairgrounds Area or Jobsites Precinct #2, Six Mile Area or Jobsites Precinct #3, Olivia Area or Jobsites Precinct #4-P, Port O'Connor Area or Jobsites Precinct #4-S, Seadrift Area or Jobsites 2, The bid shall be in effect for a period Beginning March 12, 2009 and ending June 30, 2009. 3. Materials shall meet or exceed TDOT Specifications for construction of highways, roads and bridges, Materials shall conform to the Texas Highway Department Item #300 entitled "Asphalt, Oils and Emulsions." If there are any other specifications, they are listed on the Invitation to Bid form. The Bid Item is: -Item 300, Asphalts, Oils and Emulsions:(RC250) Must Meet All TXDOT Specifications 4. Delivery shall be FOB Destination to Jobsite. All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. 5, NO PERSON has the authority to verbally alter these specifications. Any changes to Specifications will be made in writing (Addendum approved by Commissioners' Court) and sent to each person having a bid package. 6. If any further information is needed concerning specifications, contact Commissioner Roger Galvan, Precinct 1, 361-552-9242 Commissioner Vern Lyssy, Precinct 2,361-552-9656 Commissioner Neil Fritsch, Precinct 3, 361-893-5346 Commissioner Kenneth Finster, Precinct 4,361-785-3141 7. To request a bid package, please contact: Calhoun County Auditor's Office Courthouse Annex Building Attn: Peggy Hall 201 W Austin Port Lavaca TX 77979 Phone: (361) 553-4610 Fax: (361) 553-4614 Page 1 of 5 c:-_~~ i-~ I ... GENERAL CONDITIONS OF BIDDING FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT IN THE BID BEING DISQUALIFIED. 1. BIDDING ~ Return Only the Or,ginal of the "Invitation to Bid Form" A. All bids must be on the "Invitation To Bid Forms" furnished by the County Auditor's Office and must be written in ink or by typewriter, B. DUE - TIME AND DATE: Sealed bids must be in the office of the County Judge by 10:00 AM, Thursday, March 5, 2009. A late delivery with an early postmark will not suffice. Be sure you have allowed ample time for postal delivery. The County will not be responsible for the delivery of your bid to the office of the County Judge. If you choose to send your bid by postal delivery, then it is recommended that you call the County Judge's office at361-553-4600 to verify receipt of your bid prior to bid opening. Calhoun County d()es not accept faxed or emailed bids. All Bids are due on or before 10:00 AM, Thursday, March 5, 2009 at the following address: Honorable Michael J Pfeifer Calhoun County Judge 211 S Ann St 3rd Floor, Room 301 Port Lavaca TX 77979 ~ Mark the outside of the sealedienvelol1e with the name of the bid item, C. WITHDRAW AL OF BID: A bidder may withdraw their bid before County acceptance of the bid without prejudice to himself/herself, by submitting a written request for its withdrawal to the County Judge. D. Bids should show unit price, All charges must be included in bid price. No other charges may be added to the bid price when invoiced unless noted as an exception on the bid form. E. No change in price will be considered after bids have been opened. Bidders are invited to be present at the opening of bids. Once Commissioners' Court has made the award, the bids may be viewed at the Auditor's Office, Courthouse Annex Building, 201 West Austin Street, Port Lavaca, TX 77979, Page 2 of 5 ~ , 2. BIDS: Bids are for a period beginning March 12,2009 and ending June 30, 2009. 3, BID FORMS: The "Invitation to Bid Form" must be signed and dated by an officer (or employee) who is authorized to sign for the business. 4. EXCEPTIONS: If exceptions are being taken to any part of specifications, have them listed on the Invitation to Bid Form or on your letterhead and manually sign it, 5. TAXES: The County is exempt from Federal Excise Tax and State Sales and Use Tax, The bid price must not include the above mentioned taxes. 6. AWARD Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to Calhoun County. In the event of tie bids, the winning bid is determined per the Texas Local Government Code 262.027(b). The County of Calhoun, Texas is an Equal Employment Opportunity Employer. " the County does not discriminate on the basis of race, color, national origin, sex, religion, age or handicapped status in employment or the provision of services. 7, DELIVERIES: A. Unless otherwise stated in the bid form or specifications, deliveries must consist only of new and unused merchandise. B. In the event that the deliveries of the supplies or products covered in the proposal are not made within the number of days specified, or in the event that the supplies or products delivered are rejected, and are not removed and replaced within the number of days specified in the official notice of rejection, the County reserves the right to purchase said supplies from the next lowest bidder who meets the specifications. Upon any such breach of contract, the County reserves the right to proceed against the successful bidder and/or ,the surety on his bond for any and all damages occasioned by the breach. Page 3 of 5 I >- <I 8. REJECTIONS: Articles not in accordance with samples and specifications must be removed by the bidder at his expense. All disputes concerning quality of supplies delivered under this proposal will be determined by Commissioners' Court or their designated representative. 9. BILLING: All bills are subject to approval by the Auditor's office. Payment of all invoices will be made after the delivery and inspection of the item or items are satisfactory to the County and the purchase order and invoice are properly and timely submitted to the Treasurer's office by the appropriate County Department. Commissioners' Court meet the 2nd and 4th Thursday of each month to approve bills. Each County Department is responsible for submitting their purchase orders for payment and the purchase orders are due by 4:00 PM in the Treasurer's Office the Thursday before each Commissioners' Court Meeting. No payment can be mailed out until approved by Commissioners' Court. 10. CONDITIONS PART OF BID: The general conditions of bidding defined herein shall be a part of the attached bid. 11. CONTRACT: A. No formal contract will be executed. The following will comprise the contract between the County and the successful bidder. 1. Notice to bidders 2. General Specifications 3. General conditions to bidding 4. The signed Invitation To Bid Form with bid amount 5. Letter awarding the bid B. In case of conflict, the specifications shall be controlling, 12. OSHA REQUIREMENTS: The vendor or contractor hereby guarantees to the County of Calhoun, Texas that all material, supplies and equipment as listed on the proposal, contract or purchase order meets the requirements, specifications and standards as provided for under the Federal Occupational Safety and Health Act of 1970, as amended and in force at the date hereof. Page 4 of 5 13, PROTEST PROCEDURES: Any actual or prospective bidder or proposer who believes they are aggrieved in connection with or pertaining to a bid or proposal may file a protest. The protest must be delivered in writing to the Auditor's Office, in person or by certified mail return receipt requested prior to award. The written protest must include: 1. Name, mailing address and business phone number of the protesting party; 2, Appropriate identificatiop of the bid or proposal being protested; 3. A precise statement of the reasons for the protest; and 4. Any documentation or other evidence supporting the protest and any alleged claims. The Auditor's Office will attempt to resolve the protest, including at the Auditor's option, meeting with the protesting party, If the protest is successfully resolved by mutual agreement, written verification of the resolution, with specifics on each point addressed in the protest, will be forwarded to Commissioners' Court. If the Auditor's Office is not successful in resolving the protest, the protesting party may request in writing that the protest be considered by Commissioners' Court. Applicable documentation and other information applying to the protest will be forwarded to Commissioners' Court, who will promptly review such documentation and information. If additional information is desired, Commissioners' Court may notify the necessary party or parties to the protest to provide such information. The decision of Commissioner's Court will be final. 18. PUBLIC INFORMATION ACT: A. All governmental information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. B. To request information from Calhoun County, please contact: Calhoun County Auditor's Office Courthouse Annex Building Attn: Cindy Mueller, County Auditor 201 W. Austin St. Port Lavaca, TX 77979 Phone: 361-553-4610 Fax: 361-553-4614 Page 5 of 5 .. CALHOUN COUNTY, TEXAS BID SHEET-IASPHALTS, OILS AND EMULSIONS I INVIT A liON TO BID BIDDER BID ITEM IRC250 ~ PERKlDmOM: MARCH 12,2009 PERKlD TO: JUNE 30, 2009 YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: HONORABLE MICHAEL J PFEIFER, COUNTY JUDGE, 211 S ANN ST, 3RD FLOOR, ROOM 301, PORTLAVACA TX 77979 BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- I RC250 BIDS ARE DUE AND WILL BE PUBLICLY OPENED IN THE COUNTY JUDGE'S OFFICE AT: 10:00 AM, THURSDA Y, MARCH 5,2009 BIDS WILL BE CONSIDERED FOR AWARD AT THE COMMISSIONERS' COURT MEETING ON: THURSDAY, MARCH 12, 2009 BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY, THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAPPED STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. CALHOUN COUNTY ACCEPTS NO FINANCIAL RESPONSIBILITY FOR ANY COSTS INCURRED BY ANY PROPOSER/BIDDER IN THE COURSE OF RESPONDING TO THESE SPECIFICATIONS. ----------------------------------------------- SPECIFICA nONS: RC250 MUST MEET ALL TXDOT SPECIFICATIONS SEE ATTACHED SPECIFICATIONS DEPARTMENT: DESTINA TION DELIVERY UIIT PRECINCT 1 FAIRGROUNDS AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 3 OLIVIA AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON PRECINCT 4-P PORT O'CONNOR FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON AREA PRECINCT 4-S SEADRIFT AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS . GALLON PRECINCT 2 SIX MILE AREA FOB DESTINATION; SEE ATTACHED SPECIFICATIONS GALLON UIIT PRI:E The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other or Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. AUTHORIZED SIGNATURE TITLE: PRINT NAME: DA IE OF BII: TElfPHONE NUMBER: PLEASE UST ANY EXCEPTIONS TO THE ABOVE SPECIFICATIONS: Monday, January :1Jlc.3009 BIDDER APPROVE PLAN AND SPECIFICATIONS AND AUTHORIZE COUNTY AUDITOR'S OFFICE TO ADVERTISE FOR BIDS FOR THE NEW CALHOUN COUNTY COURTHOUSE ANNEX II AND THE NEW CALHOUN COUNTY EMS BUILDING. BIDS WILL BE DUE THURSDAY, MARCH 5, 2009 AND CONSIDERED FOR AWARD ON THURSDAY, MARCH 12, 2009: A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to approve the Plans and Specifications and authorize the County Auditor's Office to advertise for bids for the New Calhoun County Courthouse Annex II and the New Calhoun County EMS Building, Bids will be due Thursday, March 5, 2009 and considered for award on Thursday, March 12,2009, Commissioners Galvan, Lyssy, Fritsch, Finster'! and Judge Pfeifer all voted in favor. I ~ . --. ~ ~ MORGAN SPEAR ASSOC ..11.. 861 888 8204 12!81!08 01:20pm P. 002 . EMS FACILITY, CALHOUN COUNTY PORT LA V ACA, TEXAS SECTION 00100 INSTRUCTION TO BIDDERS 1.01 OWNER A. Whenever the term "Owner" is used in the Contract Documents, it shall refer to Calhoun County Commissioners Court, 211 S.IAnn St., Port Lavaca, Texas 77979, 1,02 ARCHITECT A, Whenever the term "Architect" is used in the Contract Documents, it shall refer to Morgan Spear Associates, Inc, 225 S. Carancahua Street, Corpus Christi, Texas 78401. Telephone number (361) 883-5588, 1.03 OBTAINING DOCUMENTS A. Contractors may obtaIn requirements for Plans and Specifications from Morgan Spear Associates, Inc" 225 S. Carancahua Street, Corpus Christi, Texas 78401, Phone (361) 883-5588, Fax: (361) 883-9204 upon deposit of $100.00 per set. Checks shall be made payable to Morgan Spear Associates, Inc, Deposits will be refunded upon returning the drawings and specifications in good, re-usable condition to the Architect within 10 days after the Bid Date. Documents returned after that time are not suhject to refund, All documents will be shipped at Bidders expense and shall be returned prepaid, t.04 BID FORM In order to receive consideration, make all bids in strict accordance with the following: A. Make bids upon the forms provided therefore, properly executed and with all items filled out, Do not change the wording of the Bid Form, and do not add words to the wording ofthe Bid Form. Unauthorized conditions, limitations, or provisions attached to the proposal shall be cause for rejection of the proposal. Alterations by erasure or inte"'ineation must be explained or noted in the bid over the signature of the bidder. B. No modification of bid will be conside.red. No bids ,'eceived after the time fixed for receiving them will be considered, Late hids will be returned to the sender unopened, C. Each bid shall be addressed to Calhoun County Commissioner's COUl"t and shall be submitted at the location provided in the Invitation to Bid on or before the day and hour set for opening of bids. Two hard copies of the bid shall be enclosed in a sealed envelope bearing the title of the Work, the name ofthe bidder, and the date and hour of the bid opening. It is the sole responsibility of the bidder to see that his bid is received on time. 1.05 BID SECURITY Bid security in the amount of 5"/" of the proposed Contract Amount must accompany each proposal. Bid Security shall be in the form of a Bid Bond included in the Pro.jeet Manual, Certified check, Cashiers check, Treasurer's check or Bank Draft on any national or state bank, payable to Calhoun County Commissioners Court, The successful bidder's security may be retained until he has signed the Contract and furnished the required Labor and Materials Payment and Performance Bond, The PROJECT 80424 INSTRUCTrON TO BIDDERS 00100-1 L______ MORGAN SPEAR ASSOC 861 888 8204 12/81/08 01:20pm P. 008 EMS FACILITY, CALHOUN COUNTY PORT LA V ACA, TEXAS Owner reserves the rightto retain the security of all bidders until the lowest bidder enters into contract or until 60 days after bid opening, whichever is shorter, If any bidder refuses to enter into a Contract, the Owner will retain their bid bond as liquidated damages but not as penalty. 1.06 BONDS REQUIRED Prior to signing the Contract, the Owner ~ay require the selected Contractor to secure and post a Labor .and Materials Payment Bond and a Performance Bond, each in the amount of 100% of the Contract Sum, and each on forms noted in Par 1,06 of invitation for bids, All such bonds shall be issued by Surety listed on the U.S. Treasury Department list of approved Corporate Sureties and having a bonding limit exceeding the proposed Contract Sum, SUirety shall have an established place of business in the state of the project and be duly licensed to conduct business therein, Include the costs of all such bonds in the proposed Contract Sum, All signatures to this bond must be acknowledged. 1.07 EXAM INA TlON OF DRAWINGS, SPECIFICATIONS, AND SITE OF WORK Before su bmitting a bid, each bidder shall carefully examine the Drawings, read the Specifications and all other proposed Col\tract Documents, and visit the site of the Work. Each bidder shall fully inform himself prior to bidding as to all existing conditions and limitations under which the Work is to be performed, and he shall include in his bid a sum to cover all cost of all items necessary to perform the Work as set forth in the proposed Contract Documents, No allowance will be made to any bidder because of lack of such examination or knowledge, The submission of the bid will be construed as conclusive evidence that the bidder has made such examination, 1.08 PROOF OF COMPETENCY OF BIDDER Any bidder may he required to furnish evidence satisfactory to the Owner that he and his proposed subcontractors have sufficient means and experience in the types of work called for to assure completion of the Contract in a satisfactory manner. 1,09 LIST OF SUBCONTRACTORS The bidder shall enclose two copies of A.I.A. Document G805 in an envelope which shall be sealed and marked clearly "List of Subcontractors" and with the bidder's name, Bidder may use his own form for "List of Sub-Contractors." This envelope shall be submitted with the Bid Form, or at the bidder's option, submitted within 24 hours after opening of bids. No change shall be made in the List of Subcontractors before or after the award of a contract unless agreed to in writing by the Owner, Include where indicated, on the List of Subcontractors, the subcontractor's bonding company, It is the contractor's option to require a bond from the subcontractor. 1.10 WITHDRAWAL OF BIDS Any bidder may withdraw his bid, either personally or by written request, at any time prior to scheduled time for opening bids. No bidder may withdraw his bid for a period of 60 days after the date set for opening thereof, and all bids shall be subject to acceptance by the Owners during this period, PRO.fECT 80424 INSTRllCTION TO BIDDERS 00100-2 MORGAN SPEAR ASSOC 361 883 8204 12/31/08 01:20pm P. 004 EMS FACILITY, CALHOUN COUNTY PORT LA V ACA, TEXAS 1.11 AWARD OR REJECTION OF BIDS The Contract, if awarded, may be awarded to the responsible bidder who has proposed the lowest Contract Sum, sub.ject to the Owner's right to re,iect any or all bids and to waive informality and irregularity in the bids and in the bidding. 1.12 WAGE RATES All Contractors and Subcontractors employed upon the work shall be required to conform to the Labor Laws of the State of Texas and the various Acts Amendatory and Supplementary thereto; and all other laws, ordinances and legal requirements applicable thereto, Not less than the general prevailing rate per diem wages must be paid to all laborers, workmen and mechanics directly employed on the work covered by this contract. 1.13 SALES TAX The Owner qualities for exemption from State and Local Sales and Use Taxes pursuant to the provisions of the Texas Limited Sales, Excise and Use Tax Act (Taxation - General, Article 20.04, Vernon's Texas Civil Statutes)> The Contractor may claim exemption from payment of applicable state taxes by complying with such procedures as may be prescribed by the State Comptroller of Public Accounts 1.14 EXECUTION OF AGREEMENT The form of Agreement which the successful bidder, as General Contractor, will be required to execute shall be A.I,A. Document AtOl, Standard Form of Agreement Between Owner and Contractor, 1997 Edition, in amended form as promulgated by the Owner. The bidder to whom the Contract is awarded by the Owner shall, within seven days after award and receipt of Agreement forms from the Owner, sign and deliver to the Owner all required copies. At or prior to delivery ofthe signed Agreement, the Contractor shall deliver to the Owner, . the Labor and Materials Payment Bond, the Performance Bond, and the policies of insurance or insurance certificates as required by the Contract Documents. All bonds and policies of insurance shall be approved by the Owner before the successful bidder may proceed with the Work. Failure or refusal to furnish insunnce policies or certificates in a satisfactory form shall subject the bidder to loss of time from the allowable construction period equal to the time of delay in furnishing the required material. 1.15 INTERPRETATION OF CONTRACT DOClJMENTS PRIOR TO BIDDING A. If any person contemplating submitting a bid for construction of the Work is in doubt as to the true meaning of any part of the proposed Contract Documents, or finds discrepancies in or omission f,'om any part of the proposed Contract Documents, or finds discrepancies in or omission from any part of the proposed Contract Documents, he may submit to the Architect a written request for interpretation thereof not later than seven days before bids will be opened. B The person submitting the request shall be responsible for its prompt delivery. PROJECT 80424 INSTRUCTJON TO BJDDERS 00100-3 MORGAN SPEAR ASSOC -Y:_~. ::-;-.,' 361 883 8204 12/31/08 01:20pm p, 005 EMS FACILITY, CALHOUN COUNTY PORT LA V ACA,TEXAS C, Interpretation or correction of proposed Contract Documents will be made only by the Architect in the form of an Addendum, and will be mailed or delivered to each bidder of record. D. The Owner will.not be responsible for any other explanations or interpretations of the proposed Contract Documents, ****END OF SECTION**** PROJECT 811424 INSTRUCTION TO BIDDERS 01111111.4 MORGAN SPEAR ASSOt 861 888 8204 12/81/08 01:20pm p, 006 EMS FACILlTV, CALHOUN COUNTY PORT LA V ACA, TEXAS SECTION 00030 PROPOSAL FORM Calhoun County Commissions Court 211 S, Ann Street Port Lavaca, Texas 77979 Gentlemen: This Proposal is submitted by whose address is EMS FACILITY. CALHOUN COUNTY. PORT LA V ACA. TEXAS, (hereinafter called "Pro,iect" ,) Bidder agrees to furnish for the total sum of Dollars ($ ), all labor, services, materials, tools, equipment and supervision necessary to the full and final completion of the Project, and everything incidental thereto, as shown on the Drawings, stated in the Specifications, or properly inferable therefrom, all in accordance with the Contract Documents governing the construction of such Project prepared by Mor1!an SuearAssociates. Inc. (hereafter called the "Architect",) ALTERNATE NO, 1: Bidder agrees to furnish for the total sum of (plus) (minus) DoUars($ ). AL TERNA TE NO, 2: Bidder agrees to furnish for the total sum of (plus) (minus) Dollats($ ). AL TERNATE NO.3: Bidder agrees to furnish for the total sum of (plus) (minus) DoUars($ ), ALTERNATE NO, 4: Bidder agrees to furnish for the total sum of (plus) (minus) Dollars($ ). Bidder represents that, prior to preparing this Proposal, he carefully read the Contract Documents, examined the site of the Project, and made an investigation such that he is fuUy informed of the conditions, facilities, difficulties, restrictions and requirements which he will, or may, encounter in the completion ofthe Pro,iect in accordance with the terms of the Contract Documents. Accompanying this Proposal is a certified or cashier's check or bid bond payable to the order of Calhoun County Commissioners Court (hereafter called "Owner"), for not less PROJECT 80424 PROPOSAL FORM 00030-1 MORGAN SPEAR ASSOC 361 883 9204 12/31/08 01:20pm p, 007 EMS FACILITY, CALHOUN COUNTY PORT LA V ACA, TEXAS than five percent (5%) ofthe largest amount for which a contract can be awarded under this Proposal. Bidder agrees that if he is awarded the contract he will execute and deliver to Owner, within the (10) days after he is notified of the acceptance of his bid, a Contract for the construction of such Project, a Perfor:mance Bond, and a Payment Bond, each in the form promulgated by the Owner. Should Bidder fail to execute such contract or furnish such Bonds within the prescribed time, Bidder agrees that the accompanying bid security shan become the property of the Owner as liquidated damages for the additional delay and expense which will be incurred by Owner as a result thereof, The successful bidder must provide Calhoun County with a certificate of insurance (naming Calhoun County as an additional insured) for general liability ($1,000,000/$2,000,000), workers' comperlsation (in accordance with state law) and auto insurance ($100,000/$100,000/$300,000), Bidder agrees for Change Orders the Percentage for Overhead and Profit For Contractors Work.", ,.....,. ,......., ,..... ,..... ........ 010 For Subcontractors Work......,.....,......,................ 0/0 Overhead and Profit shall include (but not be limited to) the following: Supervision, Insurance, Bonds, Worker's Comp" Mark-up, Job Site and Office overhead, Coordination, Submittals, and any other related expenses. .Bidder agrees that if his Proposal is accepted by the Owner, he will complete all work called for in the Contract Documents by calendar days after award of Construction Contract, Bidder agrees that he will not withdraw his Proposal for a period of thirty (30) days from the date scheduled for opening bids as set forth in the Instructions to Bidders, Suh-Bidder acknowledges receipt of Addenda Nos. _ through _' EXECUTED on ,20_, Bidder rIf Bidder is a corporation] [complete the following: ] By ATTEST: Sole Owner, or Partner, or President of Corporation Whose Address is: (Corporate Seal) Accepted on this the by the day of ,20____., ATTEST: By President Secretary MORGAN SPEAR ASSOC 381883 9204. 12/31/08 01:20pm P. 008 EMS FACILITY, CALHOUN COUNTY PORT LA V ACA, TEXAS SECTION 00020 INVITATION FOR BlOS 1.01 REQUEST A. The Commissioner's Court of Calhoun County, hereafter called the Owner, hereby requests Competitive Sealed Proposals from General Contractors for the construction of a New Emergency Medical Services Facility for Calhourt Coul!ty to be located on a site at 705 County Road 101, Port Lavaca, Texas 77979. The general construction, mechanical, electrical work andplumbing shall be performed in strict conformity with the Contnct Documents, including the Drawings and Specifications. Two (2) copies of the Competitive Sealed Cost Proposal will be accepted by Calhoun County Commissioners, at the office of the Honorable Judge Michael J Pfeifer, County Judge at Calhoun County Courthouse 211 S Ann St. Third Floor, Ste 301, Port Lavaca, Texas 77979 until . Proposals shall be submitted in a sealed package and clearly marked: Competitive Cost Proposals Calhoun County EMS Facility The Cost Proposals will be opened and read aloud after the bid deadline. 1,02 SUMMARY OF WORK A, The work consists of the constructio:n of a 10,000 square foot building as defined and described in the Specifications and Drawings accompanying this invitation. 1. The work consist of, but is not limited to: site utilities, excavation and backfill; concrete sidewalks and curbs, concrete paving; rough and finish grading, topsoil; concrete slab- on-grade; structural pre-engineered steel building; miscellaneous metals; caulking and sealants, insulation; interior wood doors and metal frames, aluminum storefront, glass and glazing, finish hardware; acoustic ceilings, ceramic tile flooring, metal studs, gypsum drywall, miscellaneous specialties; mechanical, plumbing, and electrical systems. 1.03 INFORMATION FOR BIDDERS A, No oral, telegraphic, facsimile (fax) or telephonic transmitted bid (s) will be considered, Bidders must comply with requirements specified hereinafter in document "INSTRUCTIONS TO BIDDERS". B, The Owner reserves the right to hold all bids for (thirty (30) days) from date ofreeeipt without action, to reject any and all bids, to waive irreguladties, and to require statements of evidence of bidders qualifications including financial statements, C. Substitutions: To obtain approval to use unspecified products in the bid, bidders shall submit, to the Architect, written requests at least 7 days before the bid date and hour, Requests received after this time will not be considered, Bids shall include only specified products or approved substitutes, 1. Requests shall clearly describe the product for which approval is asked, including all data necessary to demonstrate acceptability. If the product is acceptable to the Architect, the Architect will so state it in an Addendum issued to all prime bidders on record. O. Statutory Bonds for performance of the contract and for payments of mechanics and materials will be required in an amount equal to 100% of the accepted bid. PRO.lFCT R0424 INVIT A TJON FOR BIDS 00020- 1 MORGAN SPEAR ASSOC 881 8S8 9204 12/81/08 01:20pm p, 009 EMS FACILITY, CALHOUN COUNTY PORT LA V ACA, TEXAS 1,04 AVAILABILITY OF DOCUMENTS A. Documents may be examined at: 1. Calhoun County Judge's Office 211 S, Ann St, Third Floor, Ste 301 . Port Lavaca, Texas 77979 361-553-4600 4. ABClDodge Plan Room 7433 Leopard Street Corpus Christi, Texas 7849 361-289-5311 2. Morgan Spear Associates, Inc. 225 S, Carancahua Corpus Christi, Texas 78401 361-883-5588 5. McGraw-Hili Dodge 404E, Ramsey, Ste. 108 San Antonio, Texas 78216 3, Associated General Contractors 518 S. Enterprise Parkway Corpus Christi, Texas 78405 361-289-0996 6. Associated Builders and Contractors 116 Jason Plaza Victoria, Texas 77901 361-572-0299 B. Copies of the above documents may be obtained from Morgan Spear Associates, Inc" 225 S, Carancahua Street, Corpus Christi, Texas, 78401, (361) 883-5588, in accordance with the Instruction to Bidders upon the deposit of $100,00 for each set of documents, The shipping andlor postage expense of the delivery of Contract Documents shall be at the bidder's expense. Bidders wishing premium overnight delivery (FED EX, UPS, Lone Star, etc.) of bidding documents shall provide their overnight service account number. 1.05 PRE-BID SITE INSPECTION A, Prospective Bidders are encouraged to visit the proJect site to observe the conditions of the project, and may do so by contacting the EMS Office at phone number 361-552-1140, and ask to speak to Henry Barber, All bidders will be assumed to have inspected the site and to have read and to be thoroughly familiar with the Contract Documents as set forth in Instruction To Bidders. 1.06 DOCUMENTS TO BE USED FOR THIS PROJECT A. General conditions of the Contract for Constl"Uction AlA Document A201-1997 B. Performance Bond AlA Document A312-1984 C. Payment Bond AlA Document A312-1984 D. Agreement form between Owner and Contractor AlA Document 101-1997 E. Technical Specification-See Drawings ****END OF SECTION**** ~. CALHOUN COUNTY LIBRARY'S PICTURING AMERICA GRANT: A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve the Calhoun County Library's Picturing America Grant. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor, FOOD FOR FINES MONTH AT ALL CALHOUN COUNTY LIBRARY BRANCHES: I~ A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve that February be Food for Fines Month at all the Calhoun County Library Branches, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor, INTERLOCAL AGREEMENT FOR FIRE PROTECTION WITH THE CITY OF PORT LAVACA FOR FIRE SERVICES AND AUTHORIZE COUNTY JUDGE TO SIGN: A Motion was made by Commissioner Galvan and seconded by Commissioner Finster to enter into an Interlocal Agreement for Fire Protection with the City of Port Lavaca for Fire Services and authorize Judge Pfeifer to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. '"" ,-' INTERLOCAL AGREEMENT FOR FIRE SERVICES STATE OF TEXAS COUNTY OF CALHOUN THIS CONTRACT AND AGREEMENT, entered into on this _22nd_ day of Januarv 2009, by and between the CITY of PORT LA V ACA, Texas, a municipal corporation of Calhoun County, by and through their duly authorized City Manager or Mayor, and by and between the COUNTY OF CALHOUN, through its duly authorized County Judge, such governments acting herein under the authority and pursuant to the terms of the Texas Government Code, Section 791.001 et seq., known as the "Interlocal Cooperation Act." WITNESSETH: WHEREAS, the County of Calhoun desires to provide for fIre protection and emergency services for life and property of its residents; and WHEREAS, the City of Port Lavaca, Texas being owners of certain trucks and other equipment designed for and capable of being used in the protection of persons and property from and in the suppression and the fIghting of fIres and has assigned individuals trained in the use of such equipm~nt, the same being and composing fIre departments of each of the parties hereto; and WHEREAS, the parties have authority to enter into contracts providing for the use of fIre trucks and other fIre protection and fIre fIghting equipment for citizens outside of their respective jurisdictional limits; and WHEREAS, the parties are desirous of obtaining additional, secondary service for their citizens in the event of an emergency whereby the fIre department of a particular party would need additional assistance; and WHEREAS, for the fIre services to be rendered hereunder, the County of Calhoun shall provide funds ($175,000,00, with yearly adjustments using the average yearly inflation percentage found on Inflationrate.Com) for the use of fIre trucks and other fIre protection, emergency response and fIre fIghting equipment for citizens outside the respective limits of the City of Port Lavaca, Texas and NOW, THEREFORE, for and in consideration of the mutual benefits to be derived by each of the parties hereto, said parties agree and covenant as follows: PART I SERVICES AND CONDITIONS The City of Port Lavaca and the County of Calhoun agree to provide fire suppression services and to dispatch equipment and/or personnel in accordance with and subject to the terms and conditions hereinafter set forth, It is specifically agreed that: 1.1 The City of Port Lavaca agrees to furnish emergency fire suppression services upon a request for assistance from the 911 dispatcher or county volunteer fire departments within the County, 1.2 Each party's Fire Chief or their designate shall be the sole judge of the type and amount of equipment and manpower dispatched in response to a request for assistance, Responding party forces will work under the authority of the requesting party upon arrival at the scene, 1.3 Any request for aid hereafter shall include a statement of the amount and type of equipment and number of personnel requested, and shall specify the location to which the equipment and personnel are to be dispatched, by the amount and type of equipment and number of personnel to be furnished shall be determined by the representative ofthe responding party , 1.4 The responding party shall report to the officer in charge of the requesting party at the location to which the equipment and/or personnel is dispatched and there to render the assistance required. 1.5 A responding party shall be released by the requesting party when such services of the responding party are no longer required or when the responding party is needed within the area that it normally provides fire protection services for, The authorized official of the responding party, once determining that the health, safety and welfare of the responding party's personnel shall be endangered by any order of the requesting party, may withdraw all of responding party's personnel from the scene, 1,6 Although the City of Port Lavaca will endeavor to respond to all requests for assistance, nothing herein is to be interpreted as imposing any duty or obligation upon any party to respond to any fire emergency, The provision of fire protection service to each party's own area of responsibility shall always remain the primary function of that party's department, 1.7 In the event the City of Port Lavaca cannot or is unable to respond to a request for assistance, that party shall immediately notify the party requesting such assistance. 1.8 The parties' Fire Chief, in accordance with the terms of this agreement, shall consult as necessary with respect to the implementation of additional policies and procedures for improving the provision of fire protection services by each party in response to requests for assistance, 1,9 The City of Port Lavaca shall maintain applicable insurance coverage on each of its motor vehicles and personnel. PART 2 INDEMNITY CLAIMS: 2.1 All claims for workers compensation benefits arising out of this agreement shall be the sole responsibility of the party who is the general employer of the employee filing such claim, 2.2 At no time shall the employees of a responding party be considered to be borrowed servants or on loan to the requesting party under this agreement. PART 3 TERM: 3,1 This agreement shall terminate December 31, 2009, provided that it shall automatically be renewed for a one year period unless any party hereto shall give all of the other parties written notice on or before ninety (90) days prior to the renewal date, at which time this agreement shall terminate only as to the terminating party, 3.2 Notwithstanding the above, all rights, duties, and responsibilities of the other nonterminating parties are unaffected for the remainder of the term or any renewal thereof, 3.3 This agreement shall renew itself automatically from year to year absent said notice. PART 4 NOTICE OF TERMINATION: 4.1 The parties hereto may terminate their interest under the agreement without recourse or liability for breach or damages, upon ninety (90) days written notice of their intent to terminate to the other parties, 4.2 Notwithstanding the above, all rights, duties, and responsibilities of the other nonterminating parties are unaffected for the remainder of the term, PART 5 ENTIRE AGREEMENT: This agreement shall take the place of and supersede anY previous agreements; it shall only be amended in writing and signed by all parties. IN WITNESS THEREOF, all parties have caused the agreement to be duly executed on the date above written, ATTEST :-:~!tu~ - : CITY SECRETARY: .. .. . 0/-.<..2- ()~ DATE .. - .. . .... . , ... ~ ... - ..... ,..... "~~ ..'It.... - -, .,; - - . "':. ~ .. -. __....."'_'='e1 I i i I I n .' ~ . " / - 0l01-- DATE COUNTY OF CALHOUN fYuuJ ~W MICHAEL J, PF l;FER COUNTY JUDGE ! ~ Z_ L--oS?" DATE CONTRACT WITH GULF BEND CENTER A!'ID AUTHORIZE PAYMENT IN THE AMOUNT OF $26,000 AND AUTHORIZE COUNTY JUDGE TO SIGN: A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to approve the Contract with Gulf Bend Center and authorize Judge Pfeifer to sign, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor, \. ~ CONTRACT between CALHOUN COUNTY and GULF BEND CENTER STATE OF TEXAS COUNTY OF CALHOUN WHEREAS, Calhoun County, hereinafter COUNTY, a political subdivision of the State of Texas, has determined that the expenditure of county funds proposed herein is one which serves a public purpose and has further determined that the State of Texas, by its Constitution or by its state statutes, either implicidy or explicidy, has conferred upon COUNTY the authority, the power and the jurisdiction to accomplish the uses for said funds as proposed herein, infra, Having found the above elements fully satisfied, COUNTY may contract with a private nonprofit corporation so that they may use said public funds for the purposes contemplated herein, but only if the expenditure is to accomplish "county business" (which encompasses matters of general concern to county residents) and only if CO UNTY assures itself that the funds to be transferred by this contract are subject to adequate contractual or other controls to ensure that expenditure of said county funds for the public purpose stated herein will be accomplished and so long as COUNTY received adequate consideration for the county funds to be provided by this contract. WHEREAS, GULF BEND CENTER, hereinafter referred to as GULF BEND CENTER is engaged in providing services to persons with chronic and persistent mental illness and mental retardation, including crisis response and stabilization services, outpatient mental health services, and renders support to the county and district courts in the determination of competency and case disposition involving persons with mental illness and mental retardation who are involved in the criminal justice system, as well as multiple community support services for persons with mental retardation. GULF BEND CENTER is thereby providing for the betterment of Calhoun County, and desires to enter into such a contract for the provision of certain services for the COUNTY; said services being considered by both parties to this contract as fair consideration from GULF BEND CENTER to COUNTYin exchange for the funds transferred hereby. IT IS THEREFORE AGREED THAT: 1, Payment by County: In consideration that the services described below to the residents of COUNTY, GULF BEND CENTER shall be entided to a sum not to exceed $26,000.00 per annum. Such amount shall be disbursed by COUNTY to GULF BEND CENTER after January 1, 2009, upon written request for GULF BEND CENTER. 2, Insurance: The County will require documentation of General Liability IDsurance coverage, with adequate limits to be determined individually, depending on exposure, -~ 3, Services: GULF BEND CENTER, hereinafter referred to as GULF BEND CENTER is engaged in providing services to persons with chronic and persistent mental illness and mental retardation, including crisis response and stabilization services, outpatient mental health services, and renders support to the county and district courts in the determination of competency and case disposition involving persons with mental illness and mental retardation who are involved in the criminal justice system, as well as multiple community support services for persons with mental retardation. 4, Term: The Term of this contract is to begin on January 1, 2009 and end on December 31, 2009, unless earlier terminated by either party on thirty days written notice. 5, Effectiveness: This contract is effective upon approval by Order of the Calhoun County Commissioners' Court. 6, Relationship: The parties hereby agree that this is a contract for the administration of the Program and hereby renounce the existence of any other relationship, In no event shall COUNTY have any obligation or liability whatsoever with respect to any debts, obligations or liability of GULF BEND CENTER, and GULF BEND CENTER shall have no authority to bind COUNTY to any contract, matter or obligation, No duties of COUNTY are delegated to GULF BEND CENTER by this contract and any provision which is or may be held to be such a delegation shall be of no force or effect, 7, Modification; Termination: This contract may be amended, modified, terminated or released only be written instrument executed by COUNTY and GULF BEND CENTER, except as herein otherwise provided, CALHOUN COUNTY GULF BEND CENTER By: B~-J~ Date: ~~~ .. ,., " ~ NOTICES COUNTY: GULF BEND CENTER Calhoun County Judge 211 S. Ann Street, Suite 301 Port Lavaca, Texas 77979 Executive Director 1502 East Airline, Suite 25 Victoria TX 77901 CLERK'S CERTIFICATION I, Anita Fricke, County Clerk of Calhoun County, Texas, certify that the above colltract was acce~ted and agreed to by the Commissioners' Court of Calhoun County on l nl1or~ ~.! ,2009, By, U\~k\AAl rn~ - '\J\ ~uty Clerk Date: \ - ~ ^. 0 C\ " TEXAS COUNCIL RISK MANAGEMENT FUND DECLARATIONS OF COVERAGE ~~" ~ISIO.f"tV'1Q l ~~ o tlI (/) :z '" -j ",. ~ ~ ~ , <> r'O'R'''''~' Member Name: Contract Number: Fund Year: Gulf Bend MHMR Center 00009 2008 - 2009 Declarations Effective Date: 09/01/0812:01 AM Declarations of Coverage Number: 1 :08-09 A, WORKERS' COMPENSATION Coverage Basis Volunteers Elected / Appointed Officials Piece-Rate Client Workers Wage-Earning Client Workers (less than minimum wage) Annual Contributions (Estimated) Per Claim Deductible Annual Aggregate Deductible Effective Date Expiration Date Original Inception Date Statutory No Yes No Yes $ 68,530. N/A N/A 09/01/0812:01 AM 09/01/0912:01 AM 11/01/8812:01 AM B, LIABILITY COVERAGES Automobile Liability Coverage Per Occurrence Limit of Liability Annual Aggregate Deductible Annual Contribution Effective Date Expiration Date Original Inception Date 09/01/0812:01 AM N/A $ 1 ,000 $ 13,319 09/01/0812:01 AM 09/01/0912:01 AM 10/01/8812:01 AM Additional Per Occurrence and Annual Aggregate Limit of Liability in Excess of $1 ,000,000 Additional Contribution N/A N/A Excess Layer(s) Effective Date Expiration Date Notes N/A N/A N/A N/A ENDORSEMENTS (END-1) Non-Owned AL Endorsement Uninsured/Underinsured Motorists - New Rates Eff 12/31/01 See Endorsement Worksheet See Endorsement Worksheet PTCDEC05 38166 Fund Year 08-09 - Renewal TCDEC71 Page 1 of 5 B. LIABILITY COVERAGES (continued) Gulf Bend MHMR Center 00009 General Liability Coverage Per Occurrence Limit of Liability Annual Aggregate Deductible Annual Contribution Effective Date Expiration Date Original Inception Date Additional Per Occurrence and Annual Aggregate Limit of Liability in Excess of $1,000,000 Additional Contribution $ 1,000,000 $1,000,000 (LB-1) $ 1,000 $ 2,405 09/01/0812:01 AM 09/01/09 12:01 AM 10/01/8812:01 AM N/A N/A Excess Layer(s) Effective Date Expiration Date Notes N/A N/A N/A N/A ENDORSEMENTS (END-1) Professional Liability Coverage Per Claim Limit of Liability Annual Aggregate (Increased Annual Aggregate Effective 09/01/01) Deductible Annual Contribution Retro Active Date Effective Date Expiration Date Original Inception Date $ 1,000,000 $ 3,000,000 $ 1,000 $ 3,637 09/01/91 12:01 AM 09/01/0812:01 AM 09/01/0912:01 AM 10/01/8812:01 AM Additional Per Claim and Annual Aggregate Limit of Liability in Excess of $1,000,000 Additional Contribution N/A N/A Excess Layer(s) Effective Date Expiration Date Notes N/A N/A .. N/A N/A ENDORSEMENTS (END-1) Sexual Misconduct Endorsement See Endorsement Worksheet ptcde052 TCDEC72 38166 Fund Yea, 08-09 - Renewal Page 2 of 5 B, LIABILITY COVERAGES (continued) Gulf Bend MHMR Center 00009 Errors and Omissions Liability Coverage Per Claim Limit of Liability Annual Aggregate Deductible Annual Contribution Retro Active Date Effective Date Expiration Date Original Inception Date Additional Per Claim and Annual Aggregate Limit of Liability in Excess of $1,000,000 Additional Contribution $ 1,000,000 $ 1,000,000 $ 2,500 $ 8,657 10/01/8812:01 AM 09/01/0812:01 AM 09/01/0912:01 AM 10/01/8812:01 AM N/A N/A Excess Layer(s) Effective Date Expiration Date Notes N/A N/A N/A N/A ENDORSEMENTS(END-1) Expanded Employment Practices See Endorsement Worksheet C. PROPERTY COVERAGES Coverage Basis Valuation Method for Loss Adjustment Real and Personal Property Mobile Equipment & Automobile Physical Damage Catastrophe Coverage All Risk (PR-1) Replacement Cost (PR-2) Actual Cash Value Blanket Limit Each Occurrence Blanket Per Occurrence Deductible $ 9,698,223 $ 5,000 Annual Contribution Effective Date Expiration Date Original Inception Date ENDORSEMENTS (END-1) $ 9,911 09/01/0812:01 AM 09/01/0912:01 AM 09/01/8812:01 AM Boiler & Machinery Endorsement Not Elected Flood Exclusion Endorsement Not Elected ptcde053 38166 Fund Year 08-09 - Renewal TCDEC73 Page 3 of 5 .,. ;, " t" D. AUTOMOBILE PHYSICAL DAMAGE COVERAGES Gulf Bend MHMR Center 00009 Valuation Method Property Coverage Collision Deductible per Vehicle Comprehensive Deductible per Vehicle Specified Causes Deductible per Vehicle Rental Reimbursement Coverage Annual Contribution Effective Date Expiration Date Original Inception Date Actual Cash Value As Scheduled Varies by vehicle Varies by vehicle N/A No $ 13,679 09/01/0812:01 AM 09/01/0912:01 AM 09/01/8912:01 AM (APO-1 ) (APO-1 ) (APO-1 ) (APO-1) pled eO 54 TCDEC74 I l". Page 4 of 5 36166 Fund Year 06-09 - Renewal . . G ..~[j Be~r<4~ter , IM",VlNG L1F"UGH~Y January 12,2009 The Honorable Michael J, Pfeifer Judge, Calhoun County 211 South Ann, Suite 304 Port Lavaca, Texas 77979 Dear Judge Pfeifer, Please accept this letter as a request for remittance of funds appropriated to Gulf Bend Mental Health Mental Retardation Center for the current fiscal period. This letter is a follow up to a letter dated June 3, 2008, requesting continued support for those uninsured Calhoun County residents who are currently receiving services. A copy of that letter is attached for your reference, If you have any qu~stions regarding this request please let me know by calling (361) 582-2314. As always, Gulf Bend MHMR Center appreciates the support of Calhoun County in addressing the mental health needs of the community, Sin;;ZJ ~~ ~I~_,~ --2) -- Donald L. Polzin Executive Director Enclosure cc: Annette Pfeil, Trustee Mark Daigle, Trustee 6502 NURSERY DRIVE, STE. 100 . VICTORIA, TEXAS 77904 · 361-575-0611 · 361-578-0506 FAX. WWW.GULFBEND.ORG ~/ 'f June 3, 2008 The Honorable Michael J. Pfeifer Judge, Calhoun County 211 South Ann, Suite 304 Port Lavaca, Texas 77979 Dear Judge Pfeifer, Please allow me this opportunity to express on behalf of Gulf Bend :MHl\1R Center our thanks to you and members of the Calhoun County Commissioners'.. Court for your cOEtinued support of the .Center and its mission. During the past year the Center has worked diligently to be responsive to the mental health and mental retardation needs of the citizens of Calhoun County. The attached report attests to the extent of our services and the extent to which we are reaching people in need who live in Calhoun County. Enclosed with this letter is an attachment containing a list of services provided in the current year, the total units of service provided, and the value of those services based on current reimbursement rates. Approximately 60 percent of the total service provided was to individuals who are uninsured. We think you will agree this represents a substantial return on the county's current annual investment of $26,000. During the past twelve months, the Center has been able to enhance its services to the citizens of Calhoun County in the following ways: Installation of tele-video equipment at Memorial Medical Center to support the delivery psychiatric medical services (physician services) from the Center's clinic located in Victoria. This prevents patients from having to drive from Calhoun County to Victoria to receive those services. Reports of patient satisfaction have been positive; Improved mental health emergency care through the use of technology and increased capacity of qualified mental health professionals; Level IV Accreditation of the Center's Mental Health Crisis Screening and Assessment Unit by the American Association of Suicidology; In addition, we are having good success in helping people to find and secure employment in the county through partnerships with local businesses. Soon, you will see new information posted in the community that calls attention to where and how to access the Center's services in time of need or crisis. During June and July of this year we will be preparing our budget for the new fiscal year that will begin September 1,2008. Our appropriations request of Calhoun County for the coming year will remain at the current level of $26,000. These dollars are critically important as they provide a portion of the local match needed to drawn down the state funds appropriated to the Center. 1502 East Airline Suite 25 · Victoria, Texas 77901 · (361) 575-0611 · Fax (361) 578-0506 An Equal Opportunity Employer/Affirmative Action Employer ro" J' Please let me know if I can answer questions or provide you with further information. I am available to meet with the Court if necessary as you plan your budget for the coming year. You may reach me by calling 582-2314. Sincerely, ~ Donald L. Polzin Executive Director .i'l - I. ~I I' I Ii, jj. ~ Enclosures 6 ;. xc: Annette Pfeil, Trustee Mark Daigle, Trustee Ii ~! "il I~ 'I! " II .1 Ii . ~ ~o -. ,j j. :t: !I January 12, 2009 The Honorable Michael J. Pfeifer Calhoun County Courthouse 211 South Ann Street Port Lavaca, Texas 77979 Dear Judge Pfeifer, Enclosed are two original copies of the contract between Calhoun County and Gulf Bend MHMR Center describing the County's financial support of mental health and mental retardation services provided to residents of Calhoun County during the term January 1, 2009 to December 31, 2009. Also, enclosed is proof of liability insurance coverage as per your request. We look forward to working with you and members of the Commissioners' Court in the coming year. Sincerely, ~~' ..J Donald L. Polzin Executive Director Enclosures 6502 NURSERY DRIVE, STE. 100 · VICTORIA, TEXAS 77904 · 361-575-0611 · 361-578-0506 FAX · WWW.GULFBEND.ORG January 12,2009 RECEIVED JAN 1 3 2D09 Mike Pfeifer Calhoun County judge The Honorable Mike Pfeifer Judge, Calhoun County 211 South Ann Port Lavaca, Texas 77979 Dear Judge Pfeifer: On August 26, 2008, the Gulf Bend MHMR Center Board of Trustees met and approved the FY 2009 Operating Budget and Personnel Position Roster. These documents are enclosed for your information in accordance with requirements ofthe Texas Health and Safety Code, Section 534.014. As we look forward to the year ahead, I want to thank you and the commissioner's court for your continued support and extend my personal commitment on behalf of the Center's Board of Trustees and staff to continue to work with you and your community to effectively and efficiently address the mental health needs of its citizens. If you have any questions regarding the information contained in the enclosed documents, please address them to me at 361-582-2314. Sincerely, ~' '7 . . .~... -" ,. Donald L. Polzin - -- - Executive Director ... xc: Mark Daigle, Trustee Annette Pfeil, Trustee . 6502 NURSERY DRIVE, STE. 100 · VICTORIA, TEXAS 77904 · 361-575-0611 . 361-578-0506 FAX. WWW.GULFBEND.ORG GULF BEND CENTER Approved Budget FY 2009 Approved Budget Operations Variance Building Project Budget Budget Budget FY 2009 FY 2008 FY 2009 2008/2009 FY 2009 Revenues Local Funds - County Government Calhoun County $26,000 $26,000 $26,000 0 Dewitt County 15,000 15,000 15,000 0 Goliad County 6,600 6,600 6,600 0 Jackson County 14,000 14,000 14,000 0 Lavaca County 19,100 19,100 19,100 0 Refugio County 10,987 10,987 10,987 0 Victoria County 50,000 50,000 50,000 0 Forensic Evaluations 12,420 12,420 12,420 0 Patient Fees, Ins, Reimbs Private Pay 6,000 7,800 6,000 (1,800) Insurance 2,000 3,000 2,000 (1,000) Pharmacy 500 500 500 0 Pharmacy-PAP 311,000 305,000 311,000 6,000 Pharmacy-Pharmaceutical Sample 60,000 75,000 60,000 (15,000) Drug Coupon Incentive Pmts 3,500 2,600 3,500 900 NGM Part 0 Co-Pay 260,000 287,000 260,000 (27,000) Consumer Co-pay/Rent Consumer Co-pay Calhoun Grp Hm 26,884 24,866 26,884 2,017 Consumer Co-pay Edinburgh 33,467 26,396 33,467 7,071 Consumer Co-pay Northcrest 39,937 40,134 39,937 ( 197) Consumer Co-pay Wheeler 33,829 32,867 33,829 962 Consumer Co-pay Prairie 0 12,600 0 (12,600) Consumer Co-pay - TWG 1,000 2,000 1,000 (1,000) TWG Long Term Resident Pmts 7,500 7,500 7,500 0 The Wood Group Rent 19,200 19,200 19,200 0 State Grants TCOOMMI 115,639 124,523 115,639 (8,884) Contributions ContributionslDonations 1,000 1,000 1,000 0 Meadows Foundation Grant 0 22,930 0 (22,930) Interest Interest Income- Texpool 150,000 169,000 150,000 (19,000) Interest Income- GOF 7,500 10,000 7,500 (2,500) Interest Income- Payroll 1,000 1,600 1,000 (600) Misc Income Medical Records Revenue 5,300 5,300 5,300 0 Insurance Reimb 29,755 30,085 29,755 (330) ARC Funding 26,600 26,600 26,600 0 DARS OARS 130,000 130,000 130,000 0 Texas Dept of Hwy & Transp Calhoun Co Beach Cleanup 0 14,400 0 (14,400) Title XIX Medicare Title XVIII Medicare 136,700 141,700 136,700 (5,000) Page 1 GULF BEND CENTER Approved Budget liFY 2009 Approved Budget Operations Variance Building Project Budget Budget Budget FY 2009 FY 2008 FY 2009 2008/2009 FY 2009 Title XIX Service Coordination MR Service Coordination 65,000 57,000 65,000 8,000 MH Service Coordination 9,100 12,175 9,100 (3,075) C&A Case Mgmt-Intensive 80,260 70,000 80,260 10,260 C&A Case Management- Routine 11,000 9,800 11,000 1,200 Title XIX Rehab Services Title XIX Rehab Svcs - Adult 359,400 417,650 359,400 (58,250) Title XIX Rehab Svcs - C&A 165,000 150,000 165,000 15,000 Title XIX HCS Title XIX HCS 1,611,477 1,765,000 1,611,477 (153,523) Tx Hm Living Waiver 99,500 65,000 99,500 34,500 HCS Services- Private Pay 3,200 3,200 3,200 0 Nursing Revenues 11,000 0 11,000 11,000 Title XIX ICF ICF - Calhoun 325,079 ,I 333,207 325,079 (8,128) ICF - Edinburgh 312,385 319,456 312,385 (7,071 ) ICF - Northcrest 293,694 293,497 293,694 197 ICF - Wheeler 318,134 319,095 318,134 (961 ) Administrative Claiming Administrative Claiming 280,045 280,045 280,045 0 Medicaid Medicaid Card Services 166,510 174,650 166,510 (8,140) Managed Medicaid Card Svcs 129,600 70,250 129,600 59,350 Production Income Production Income 6,100 6,100 6,100 0 Earned Income - Other HCS External Contracts 9,000 9,000 9,000 0 HCS Adaptive Aides 2,000 2,000 2,000 0 HCS Dental Services 20,000 20,000 20,000 0 TxHmLvg Dental Services 7,800 7,800 7,800 0 HCS Minor Home Modifications 0 1,000 0 (1,000) CHIP Program 7,000 7,000 7,000 0 Earned Income - Regional Lease Income Lease Income- Angel's Home Health 40,200 0 40,200 40,200 Lease Income- Roger's Pharmacy 15,700 II 0 15,700 15,700 Lease Income- Woolson 15,000 " 0 15,000 15,000 General Revenue General Revenue MH 1,681,788 1,681,788 1,681,788 0 General Revenue MH-C&A 420,837 420,837 420,837 0 Crisis Funding 305,287 245,483 305,287 59,804 General Revenue - MR 419,372 419,372 419,372 0 MRGR- Perm. Planning 3,804 4,507 3,804 (703) In Home & Family In Home & Family - MR 48,639 48,639 48,639 0 Atypical Antipsychotic Medication Atypical Antipsychotic MH 303,951 303,951 303,951 0 Atypical Antipsychotic C&A 1,610 1,610 1,610 0 Page 2 GULF BEND CENTER Approved Budget FY 2009 Approved Budget Operations Variance Building Project Budget Budget Budget FY 2009 FY 2008 FY 2009 2008/2009 FY 2009 Grants MH Block Grant - Adult 157,404 157,404 157,404 0 MH Block Grant - Child 69,204 69,204 69,204 0 Title XX SS Block Grant 19,550 19,550 19,550 0 Base Title XX 18,463 18,463 18,463 0 Operating Income Zion Bank Bond Reserves 675,000 0 675,000 Total Revenue $10,050,510 $9,461,441 $9,375,510 (85,931) $675,000 Expenditures Salaries Salaries $4,168,395 $4,336,616 $4,168,395 (168,221) Overtime 0 0 0 0 On-Call 6,700 6,700 6,700 0 Tuition 14,500 11,640 14,500 2,860 Insurance Premium 29,755 30,085 29,755 (330) Rehab Incentive 28,900 28,900 28,900 0 Rehab Incentive - C&A 15,000 15,000 15,000 0 Residential Incentive 35,653 31,807 35,653 3,846 General Incentive 70,925 60,438 70,925 10,487 Fringe Benefits FICA 262,801 271,904 262,801 (9,103) Medicare 62,095 64,246 62,095 (2,151) State Unemployment Ins. 12,509 13,199 12,509 (689) Worker's Camp. Insurance 160,206 198,634 160,206 (38,428) Group Health- BCBS 439,377 463,247 439,377 (23,869) Group Life- Ft. Deerborn 7,439 7,521 7,439 (82) L TD - Ft. Deerborn 10,488 10,851 10,488 (363) Employee Retirement 209,752 210,452 209,752 (701 ) Staff Educational Assistance 3,765 5,100 3,765 (1,335) Other Benefits 5,293 5,403 5,293 (110) Wellness Benefit 4,196 4,860 4,196 (664) Travel Travel - Employee Reimbursement 116,200 130,300 116,200 (14,100) Travel - Motor Pool 185,850 176,650 185,850 9,200 Meals & Lodging 34,375 33,550 34,375 825 Consunant-~ernaIProvider HCS Foster Care HCS Foster Care - Truax 40,103 41,084 40,103 (982) HCS Foster Care- Williams 26,408 26,408 26,408 (1 ) HCS Foster Care- Price 27,390 0 27,390 27,390 HCS Foster Care - Robinson 13,695 13,695 13,695 0 HCS Foster Care - Perez 25,509 25,509 25,509 0 HCS Foster Care - Caldwell 39,121 39,122 39,121 (1 ) HCS Foster Care- Ybarra 26,408 39,122 26,408 (12,714) HCS Foster Care - Mozisek 18,619 18,618 18,619 1 HCS Foster Care- Gould 12,713 12,714 12,713 (1 ) HCS Foster Care- Sauceda 13,695 13,695 13,695 0 HCS Foster Care - Villafranca 18,619 18,618 18,619 1 HCS Foster Care- Flores 12,713 12,714 12,713 (1 ) Page 3 GULF BEND CENTER Approved Budget FY 2009 Approved Budget Operations Variance Building Project Budget Budget Budget FY 2009 FY 2008 FY 2009 2008/2009 FY 2009 HCS Foster Care- Cunningham 13,695 13,695 13,695 0 HCS Foster Care- Garza 12,713 15,987 12,713 (3,274) HCS Foster Care- Brooks 13,695 13,695 13,695 0 HCS Foster Care- I. Williams 12,713 12,714 12,713 (1 ) HCS Foster Care- Horton 13,695 5,290 13,695 8,405 Consuftant-ExternalProvider Contracts The Wood Group 176,000 176,000 176,000 0 Dr. Bailey- Forensic Evals 10,800 7,200 10,800 3,600 Spohn Memorial Hospital 0 1,000 0 (1,000) Padre Behavioral Health 0 25,000 0 (25,000) Wanda Taylor 800 600 800 200 Lisa Hagan 900 1,775 900 (875) SW Mental Health 0 1,000 0 (1,000) UTMB 23,040 23,040 23,040 0 Ext, Prov,- N, Soliz 3,000 0 3,000 3,000 MHMRA Harris County - Hotline 25,400 25,400 25,400 0 Ext. Prov,- C. Price 0 9,400 0 (9,400) North Bay Hospital 1,500 5,000 1,500 (3,500) TLC Staffing 25,000 0 25,000 25,000 Ext. Prov- Other 0 5,000 0 (5,000) Contractual Services Contractual - E Gregurek 1,440 1,440 1,440 0 D. Harper- Pharmacist 61,000 .. 51,000 61,000 10,000 Walker&Associates 24,000 ,i 24,000 24,000 0 Intelliprocess 2,700 'I 2,700 2,700 0 Kintera - Fundware 6,500 6,500 6,500 0 Sageworks, Inc. 2,500 2,500 2,500 0 CareHere Healthcare Clinic 60,000 0 60,000 60,000 Woolson Property Mgmt Fees 57,600 0 57,600 57,600 Contractual Services - Other 14,000 16,100 14,000 (2,100) Credentialing Contracts Legal 4,500 7,590 4,500 (3,090) Roloff, Hnatek & Co, LLP. 28,000 27,000 28,000 1,000 Texas Council 9,705 8,500 9,705 1,205 Consumable Supplies Drugs 680,000 709,677 680,000 (29,677) TCOMI Drug Expense 15,000 20,176 15,000 (5,176) PAP 311,000 305,000 311,000 6,000 Pharmaceutical Samples 60,000 75,000 60,000 (15,000) New Generation Medications 305,561 305,561 305,561 0 NGM Part-D Co-Pay 17,500 17,500 17,500 0 Client Food Expense 42,185 36,670 42,185 5,515 Staff Food Expense 3,100 5,170 3,100 (2,070) Board Luncheons 2,400 1,900 2,400 500 Office/Program Supplies 44,000 46,650 44,000 (2,650) Equipment/Appliances 2,050 5,100 2,050 (3,050) ICF Household Items 12,500 14,000 12,500 (1,500) Pharmaceutical Medical Suppls. 2,050 1,150 2,050 900 Medical Waste Clean-Up 800 800 800 0 Books, Manuals, Publications 2,850 2,700 2,850 150 GBI - COGS 6,100 6,100 6,100 0 Building Costs Page 4 GULF BEND CENTER Approved Budget " FY 2009 Approved Budget Operations Variance Building Project Budget Budget Budget FY 2009 FY 2008 FY 2009 2008/2009 FY 2009 Rent 0 291,351 0 (291,351) Building Insurance Insurance - Property Coverage 9,911 4,674 9,911 5,237 Insurance- Windstorm 4,600.' 4,600 4,600 0 Client Housing Costs Utilities - Electrcity 35,500 44,800 35,500 (9,300) Utilities-Gas 2,800 3,300 2,800 (500) Utilities - Water & Waste 11,900 16,350 11,900 (4,450) Repairs & Maintenance 15,950 20,950 15,950 (5,000) Pest Control 3,510 3,800 3,510 (290) Janitorial & Lawncare 9,660 9,050 9,660 610 TV Cable 4,730 4,565 4,730 165 Security 2,160 0 2,160 2,160 Administrative Building Costs Town Plaza Building Rent 48,750 0 0 48,750 Moving Expenses 18,500 0 0 18,500 IT-Technical/Phone systems 100,000 0 0 100,000 Medical Records Shelving 8,000 0 0 8,000 Renovations 410,000 0 0 499,750 Other 89,750 0 0 0 Admin Bldg- Electricity 100,000 0 100,000 100,000 Admin Bldg- Water 20,000 0 20,000 20,000 Admin Bldg- Waste 4,000 0 4,000 4,000 Maintenance & Repairs 1,000 0 1,000 1,000 Elevator Maintenance Fee 5,400 0 5,400 5,400 Admin Bldg- HVAC Maint 7,200 0 7,200 7,200 Pest Control 4,000 0 4,000 4,000 Admin Bldg- Janitorial & Lawn 26,000 0 26,000 26,000 TV Cable 820 0 820 820 Emergency Phones- (Fire & Elevator) 1,650 0 1,650 1,650 Telephone Telephone 28,750 30,625 28,750 (1,875) Cellular Phones 21,000 20,700 21,000 300 Pagers 695 720 695 (25) Video Lease Line 12,000 12,200 12,000 (200) Computer Expense iServe Maintenance Fees 70,000 70,000 70,000 0 Software License Fees 8,400 11,400 8,400 (3,000) Risk Software- TAS 6,000 6,000 6,000 0 TDHS Network 4,200 , 4,200 4,200 0 Computer Equipment 6,600 10,450 6,600 (3,850) Computer Equipment- Meadows 0 7,760 0 (7,760) Internet Service 1,170 420 1,170 750 GCHEVN Fees 0 2,000 0 (2,000) Page 5 I .- GULF BEND CENTER Approved Budget FY 2009 Approved Budget Operations Variance Building Project Budget Budget Budget FY 2009 FY 2008 FY 2009 2008/2009 FY 2009 Equipment Lease & Maintenance Copier Lease & Maint 21,255 20,545 21,255 710 Fax Mach Lease & Maint 985 985 985 0 Vehicle Lease & Maint 6,000 6,000 6,000 0 Equipment Repairs & Maint 6,000 12,000 6,000 (6,000) Insurance Insurance - General Liability 2,407 1,478 2,407 929 Insurance - Prof Liability 3,640 3,525 3,640 115 Insurance - Errors & Omissions 8,654 8,401 8,654 253 Insurance - Fidelity Bond 1,250 1,250 1,250 0 Vehicle Cost Gasoline & Oil 325 325 325 0 Supported Housing Supported Housing Start Up 400 400 400 0 Supported Housing Emergency 400 400 400 0 In Home and Family Services IH&F Training/Counseling 15,000 15,000 15,000 0 IH&F - Health Services 8,500 8,500 8,500 0 IH&F Home Care 8,000 8,000 8,000 0 IH&F NonRenewable Service 2,500 2,500 2,500 0 IH&F Purchase Lease 2,000 2,000 2,000 0 IH&F - Respite 12,639 12,639 12,639 0 HCS Adaptive Aids-HCS 2,000 2,000 2,000 0 Dental Services-HCS 20,000 20,000 20,000 0 Dental Services-TxHm Living 7,800 7,800 7,800 0 HCS Minor Home Modifications 0 1,000 0 (1,000) Client Support Costs Client Rent 1,200 1,200 1,200 _ Client Wages 1,500. 7,100 1,500 (5,600) Client Fica 93 440 93 (347) Client Ficamed 22 103 22 (81) Client Worker's Compensation 66 312 66 (246) Client Unemployment Insurance 15 71 15 (56) Client Medical & Dental 12,675 11,775 12,675 900 Lab Services 8,700 9,500 8,700 (800) Other Support Costs 2,575 3,370 2,575 (795) Other Operating Costs Advertising 20,200 22,500 20,200 (2,300) Bank Charges 5,096 5,096 5,096 Contract Adjustments 1,125 275 1,125 850 Community Relations 20,100 15,700 20,100 4,400 Outreach 10,000 25,000 10,000 (15,000) Background Verification 1,004 1,804 1,004 (800) ICF Quality Assurance Fee 77,000 84,775 77,000 (7,775) GFOA Dues & Fees 800 800 800 0 IMC Annual Fee 250 250 250 0 Other Miscellaneous 1,550 1,875 1,550 (325) Staff Lab and TB Tests 670 890 670 (220) Posting Fees 210 310 210 (100) Postage & Express Delivery 17,420 17,020 17,420 400 Professional Dues/License 6,495 5,500 6,495 995 Temporary Services 200 1,000 200 (800) Page 6 I r , I GULF BEND CENTER App~oved Budget FY 2009 Approved Budget Operations Variance Building Project Budget Budget Budget FY 2009 FY 2008 FY 2009 2008/2009 FY 2009 Staff DevelopmentfTraining 24,050 46,800 24,050 (22,750) Staff Banquet Expenses 6,600 5,000 6,600 1,600 Debt Service Bond Principal- Taxable 40,000 0 40,000 40,000 Bond Principal- Tax Exempt 96,000 0 96,000 96,000 Bond Interest- Taxable 4,672 0 4,672 4,672 Bond Interest- Tax Exempt 184,696 0 184,696 184,696 Capital Outlay Land Building & Improvements 0 32,621 0 (32,621) Furniture & Equipment 0 II 23,000 0 (23,000) Computer Software 0 2,000 0 (2,000) Total Revenue $10,050,510 $9,461,441 $9,375,510 (85,931 ) $675,000 Excess (Deficit) $0 $0 $0 $0 $0 Page 7 0') o o C'\I +-' en ::l 0> ::l <( 00 o o C'\I -' c. 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I/) x ai o >- LL ~ :J "0 Q) ..c u CJ) e:- ro ro ~ ;::: = .... o I/) .~ Q) a. :J CJ) O)ftj u.... c 0 ~I- 2~ .S ; co ... 2C> 10 0::: 0::: 0::: 0::: 0::: 0::: 0::: 0::: 0::: 0::: 0::: U5 ttttttttttt 'l1lt:l;:M~;:N~~c;~c; OC')C')C')C')"O;f""O;f""O;f""O;f"C'\lC'\l..- a.. g) o o N >- LL 0) :;:::; i= ::l I/) I/) I/) I/) 0::: ~ ~ ~ ~ .~.~.~ .~ 0) 0) 0) 0) CJ)CJ)CJ)CJ) rorororo '0 '0 '0 '0 c c c c ro co ro ro c c c c U::U::U::U:: ::::lC'\lC'\lC'\lC'\l 0:::0)0)0)0) Q) u c co c 0) - c Oco 2 CJ)CJ)CJ)CJ) 22 OJ 0:::0:::"0 ~~~~::J:::J:cc C')C')C')C')"O;f""O;f"LO 0) 0) 0) 0) 0) 0) 0) f CONTRACT WITH AMERICAN RED CROSS AND AUTHORIZE PAYMENT IN THE AMOUNT OF $3,000 AND AUTHORIZE COUNTY JUDGE TO SIGN: Passed on this Agenda Item. REQUEST FROM FRIENDS OF SEADRIFT LIBRARY TO USE THE BILL SANDERS MEMORIAL PARK FOR THEIR ANNUAL FUNDRAISER: A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to approve the request from the Friends of Seadrift Library to use the Bill Sanders Memorial Park for their Annual Fundraiser, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. 0,29 DRAINAGE EASEMENT SITUATED IN OUTBLOCK 39, OF THE PORT O'CONNOR TOWNSITE OUTLOTS ACCORDING TO THE ESTABLISHED MAP OR PLAT OF SAID TOWNSITE RECORDED IN VOLUME 2, PAGE 1 OF THE DEED RECORDS OF CALHOUN COUNTY, TEXAS: A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to accept the 0,29 Drainage Easement situated in Outblock 39, of the Port O'Connor Townsite Outlots according to the established map or Plat of said Townsite recorded in Volume 2, Page 1 of the Deed Records of Calhoun County, Texas, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge pfeifer all voted in favor, QFFICIRLP rNSTRUMENTu~Tfg53R2~c~RDS ~ Stamp page(s) Easement Agreement Date: February 27,2008 Grantor: Sherry Kuntschik, Linda Anders, Garrett Anders, and David Blankenship Grantor's Mailing Address: Po ~o( .~ er LfWrtc.f.Pr s- , County, Texas Grantee: Calhoun County, a local government Grantee's Mailing Address: """'....,., Calhoun County 211 S, Ann Port Lavaca, Texas 77979 Calhoun County Dominant Estate Property: Lots 1 thru 7 of Angler's Alley, a subdivision in Calhoun County, Texas according to the established map of said addition found in Volume Z, Page 682 of the Plact Records of Calhoun County, Texas Easement Property: being a .290 acre tract, 20 feet wide, in Outblock Thirty-Eight (38) ofthe Port 0' Connor Townsite Outlots, according to the established plat of said Townsite recorded in Volume Z, Page 1 of the Deed Records of Calhoun County, Texas and being a portion of Tract II, described as 0.4 74 acre portion of Tract I, described as 0.460 acre as conveyed by Wade Kelly Wilburn to Wild Island, Inc. according to the instrument recorded in Volume 384, Page 805 ofthe Official Records of Calhoun County and said .290 acre tract being more fully described in the attached survey dated February 22,2008 from Urban Engineering which is incorporated herein as if set forth at length by reference, Easement Purpose: For the installation, construction, operation, maintenance, replacement, repair, upgrade, and use for a drainage easement. Consideration: Good and valuable consideration, the receipt and sufficiency of which are acknowledged by Grantor. Reservations from Conveyance: None. Exceptions to Warranty: None. Grant of Easement: Grantor, for the Consideration and subject to the Reservations from .!: Conveyance and Exceptions to Warranty, grants, sells, and conveys to Grantee and Grantee's heirs, successors, and assigns an easement over, on, and across the Easement Property for the Easement Purpose, together with all and singular the rights and appurtenances thereto in any way belonging (collectively, the "Easement"), to have and to hold the Easement to Grantee and Grantee's heirs, successors, and assigns forever. Grantor binds Grantor and Grantor's heirs, successors, and assigns to warrant and forever defend the title to the Easement in Grantee and Grantee's heirs, successors, , and assigns against every person whomsoever Jawfully claiming or to claim the Easement or any part ofthe Easement, except as to the Reservations from Conveyance and Exceptions to Warranty, to the ., extent that such claim arises by, through, or under Grantor but not otherwise. Terms and Conditions: The following terms and conditions apply to the Easement granted by this agreement: 1. Character of Easement. The Easement is appurtenant to, runs with, and inures to the benefit of all or any portion of the Dominant Estate Property, whether or not the Easement is referenced or described in any conveyance of all or such portion ofthe Dominant Estate Property, The Easement is nonexclusive and irrevocable. The Easement is for the benefit of Grantee and Grantee's heirs, successors, and assigns who at any time own any interest in the Dominant Estate Property (as applicable, the "Holder"). 2. Duration of Easement. The duration of the Easement is perpetual. 3. Reservation of Rights, Holder's right to use the Easement Property is nonexclusive, and Grantor reserves for Grantor and Grantor's heirs, successors, and assigns the right to use all or part of the Easement Property in conjunction with Holder as long as such use by Grantor and Grantor's heirs, successors, and assigns does not interfere with the use of the Easement Property by Holder for the Easement Purpose, and the right to convey to others the right to use all or part of the remedies or irreparable harm, and will be obtainable only by the parties to or those benefited by this agreement; provided, however, that the act of obtaining an injunction or restraining order will not be deemed to be an election of remedies or a waiver of any other rights or remedies available at law or in equity, 7. Attorney's Fees. If either party retains an attorney to enforce this agreement, the party prevailing in litigation is entitled to recover reasonable attorney's fees and court and other costs, 8. Binding Effect. This agreement binds and inures to the benefit ofthe parties and their respective heirs, successors, and permitted assigns, 9. Choice of Law. This agreement will be construed under the laws of the state of Texas, without regard to choice-of-law rules of any jurisdiction, Venue is in the county or counties in which the Easement Property is located, 10. Counterparts. This agreement may be executed in any number of counterparts with the same effect as if all signatory parties had signed the same document. All counterparts will be construed together and will constitute one and the same instrument. 11. Waiver of Default. It is not a waiver of or consent to default if the nondefaulting party fails to declare immediately a default or delays in taking any action. Pursuit of any remedies set forth in this agreement does not preclude pursuit of other remedies in this agreement or provided by law, 12. Further Assurances. Each signatory party agrees to execute and deliver any additional documents and instruments and to perform any additional acts necessary or appropriate to perform the terms, provisions, and conditions of this agreement and all transactions contemplated by this agreement. 13.. Indemnity. Each party agrees to indemnify, defend, and hold harmless the other party from any loss, attorney's fees, expenses, or claims attributable to breach or default of any provision of this agreement by the indemnifying party. 14. Integration. This agreement contains the complete agreement of the parties and cannot be varied except by written agreement of the parties. The parties agree that there are no oral ,~ agreements, representations, or warranties that are not expressly set forth in this agreement. 15. - Legal Construction. If any provision in this agreement is for any reason unenforceable, to the extent the unenforceability does not destroy the basis ofthe bargain among the parties, the lmenforceability will not affect any other provision hereof, and this agreement will be construed as if the unenforceable provision had never been a part of the agreement. 16, Notices, Any notice required Of permitted under this agreement must be in writing, Any notice required by this agreement will be deemed to be delivered (whether actually received or not) when deposited with the United States Postal Service, postage prepaid, certified mail, return receipt requested, and addressed to the intended recipient at the address shown in this agreement. Notice may also be given by regular mail, personal delivery, courier delivery, facsimile transmission, or other commercially reasonable means and will be effective when actually received. Any address .J. for notice may be changed by written notice delivered as provided herein, 17. Recitals. Any recitals in this agreement are represented by the parties to be accurate, and constitute a part of the substantive agreement. L-- L>tlllD G" .BLA-/Y#J;;:NSI/~~ r1 L./ ~ 0H&/CfC'i i1 Ufl'~LG (Name Printed of Grantors) STATE OF TEXAS ) COUNTY OF CALHOUN ) This instrument was acknowledged before me on the by DAVID BLANKENSHIP. I. ~ of \)eCtWtber lrDi \ i~~~~~:;") TRACIE l STRAKOS ''':'' "t Notary Public. State ofTexas l~. l~. My Commission Expires ~"., '/' ,\~.." July 2", 2009 ",,":'~.~fl . " J\PJLt' #, (~ Notary Public, State of Texas STATE OF TEXAS ) COUNTY OF CALHOUN ) This instrument was acknowledged before me on the ,~tl-- of ~.cPJlA~2ovi by SHERRY KUNTSCHIK. _..~"~~~}'?;~~) '_;:- ::t (~, ,'.. ~"'.,il' '\~"\'fI il'1,;JI~"". TRACIE l STRAKOS Notary Public. State of Texas My Commission Expires July 25, 2009 dl/1Ul- <Jl~ Notary Public, State of Texas b~.g.~ Kenneth Finster, Commissioner for Calhoun County STATE OF TEXAS ) COUNTY OF CALHOUN ) This instrument was acknowledged before me on , 2007, by Notary Public, State of Texas My commission expires: STATE OF TEXAS ) COUNTY OF CALHOUN ) Before me, on this day personally appeared Kenneth Finster, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that Kenneth Finster executed the same as the act of Calhoun County, a Texas, as its Commissioner, for the purposes and consideration therein expressed, Given under my hand and seal of office this ,;),10 day of J-~ ' 20(1" ~. ~ . Notary Public, ~xas My commission expires: Lp - l'R - 2-D l ~ AFTER RECORDING RETURN TO: Shannon E. Salyer Assistant District Attorney P.O. Box 1001 Port Lavaca, Texas 77979 Tel: (361) 553-4422 Fax: (361) 553-4421 0,290 ACRE DRAINAGE EASEMENT THE STATE OF TEXAS} THE COUNTY OF CALHOUN} BEING a 0.290 acre, 20 foot wide, drainage ~asement, situated in Outblock lbirty-Eight (38), of the Port O'Connor Townsite Outlots, according to the established map or plat of said Townsite recorded in Volume 2, Page 1 of the Deed Records of, Calhoun County, Texas, and being a portion of Tract II, described as 0.474 acre and a 0.097 acre portIon of Tract I, described as 0.460 acre as conveyed by Wade Kelly Wilburn to Wild Island, Inc., accordilIg to instrument recbrded in Volume 384, Page 805 of the Official Records of Calhoun County, Texas, said 0.290 acre tract of land being more fully described by metes and bounds as follows: BEGINNIN G at an existing 2 inch diameter iron pipe found marking a common corner of said 0.474 acre tract and the Florence and D. Woody Fisher 4,0 acre tract in the southwest right-of-way line of Maple Street (60' R.O.W.); THENCE, North 62 deg. 48' 12" East, along the common line of said 0.474 acre tract and said Maple Street, a distance of20.00 feet to a point for the north corner of the herein described easement, said point bears South 62 deg. 48' 12': West, 45.31 feet from an existing 5/8 inch diameter steel rebar found marking a common corner of said 0.474 acre tract and that certain tract ofland described as 0.842 acres as conveyed by Hinkle Resources Company, inc. to CRT Resources Company according to instrwnent recorded in Volume 20, Page 109 of the Official Records of said County; THENCE, South 27 deg. 11' 48" East, 20 feet northeast and parallel to the southwest line of said 0.474 acre tract for a distance of 466.00 feet to a point for an angle point in the herein described easement; THENCE, South 72 deg. 11'48" East, for Ii distance of 28,28 feet to a point for an angle point in the herein described easement; THENCE, South 27 deg. 11'48" East, 40 feet northeast and parallel to the south west line of said 0.460 acre tract for a distance of 137,65 feet to a point in the southeast :line of said 0.460 acre tract, being the north right-of-way of the Intracoastal Waterway (300' R,O.W.), for the west corner of the herein described eas=ent, said point bears South 69 deg. 00'43" West, 25.46 feet for the east corner of said 0.460 acre tract; THENCE, South 69 deg. 00' 43" West, with the common line between said 0.460 acre tract and said Intracoastal Waterway for a distance of 20.12 feet to a point for the south corner of the herein described easement, said point bears North 69 deg. 00'43" East. 20.12 feet from the south corner of said 0.460 acre tract; THENCE, North 27deg. 11'48" West, 20 feet northeast and parallel to the southwest line of said 0.460 acre tract, for a distance of 127.19 feet to a point for an angle point in the herein described easement; THENCE, North 72 deg. 11'48" West, for a distance of 28.28 feet to a point in the southwest line of said 0.460 acre tract for an angle point in the herein described easement, said point bears North 27 deg. 11 '48" West, 42.41 feet from an existing 5/8 inch di<i.meter steel rebar found for reference; THENCE, North 27 deg. 11' 48" West, along the common line between said 0.460 acre tract and the aforementioned 4.0 acre tract, at 93.28 feet pass an existing 5/8 in~h diameter steel rebar found the west corner of said 0.460 acre tract and the south corner of said 0.474 acre tract, continuing for a total distance of 474.28 feet to the POINT OF BEGINNING, CONTAINING within these metes and bounds a 0.290 acre, 29 foot wide, drainage easement, more or less. Bearings are based on bearings of record recorded in Volume 384, Page 805 of the Official Records of Calhoun County, Texas, The foregoing legal description and accompa!-1ying survey plat were prepared from an actual survey made :dth::;nnd nnd~ me~y,: 2004 ,.d ~, true ,.d "IT,"' " th, b~' of my know!""" Urb By: erry T. ddick Ol (2."'L{ of{ RegIstered Pro essional Land Surveyor Texas No. 4943 S1401O_02 U~6"~M 11:19 AI1 This DOCUII!nt has been received by this Office for Recording into the Official Public Records, We do hereby swear that we do not discriminate due to Race, Creed, Color, Sex or National Origin, Filed for Record in: Calhoun County Honorable Anita Fricke County Clerk Instr,: 1155.li! Ships: 9 Pagels) · 9~~f26~~N~U~~I~~3RgCQRDS , vv ~ 8 Stamp page(s) Easement Agreement Date: February 27, 2008 Grantor: Sherry Kuntschik, Linda Anders, Garrett Anders, and David Blankenship Grantor's Mailing Address: I /3307 SEYI)L,(~r<.. ;,WJ;/mAR- Ix, 78 '1b 2- FAl(~TrE , County, Texas I Grantee: Calhoun County, a local government Grantee's Mailing Address: Calhoun County 211 S, Ann Port Lavaca, Texas 77979 Calhoun County Dominant Estate Property: Lots 1 thru 7 of Angler's Alley, a subdivision in Calhoun County, Texas according to the established map of said addition found in Volume Z, Page 682 of the Plact Records of Calhoun County, Texas Easement Property: being a .290 acre tract, 20 feet wide, in Outblock Thirty-Eight (38) of the Port 0' Connor Townsite Outlots, according to the established plat of said Townsite recorded in Volume Z, Page 1 ofthe Deed Records of Calhoun County, Texas and being a portion of Tract II, described as 0.474 acre portion of Tract I, described as 0.460 acre as conveyed by Wade Kelly Wilburn to Wild Island, Inc. according to the instrument recorded in Volume 384, Page 805 of the Official Records of Calhoun County and said .290 acre tract being more fully described in the attached survey dated February 22, 2008 from Urban Engineering which is incorporated herein as if set forth at length by reference. Easement Purpose: For the installation, construction, operation, maintenance, replacement, repair, upgrade, and use for a drainage easement. Consideration: Good and valuable consideration, the receipt and sufficiency of which are acknowledged by Grantor. Reservations from Conveyance: None. Exceptions to Warranty: None. Grant of Easement: Grantor, for the Consideration and subject to the Reservations from j6~ ~ Conveyance and Exceptions to Warranty, grants, sells, and conveys to Grantee and Grantee's heirs, successors, and assigns an easement over, on, and across the Easement Property for the Easement Purpose, together with all and singular the rights and appurtenances thereto in any way belonging (collectively, the "Easement"), to have and to hold the Easement to Grantee and Grantee's heirs, successors, and assigns forever. Grantor binds Grantor and Grantor's heirs, successors, and assigns to warrant and forever defend the title to the Easement in Grantee and Grantee's heirs, successors, and assigns against every person whomsoever lawfully claiming or to claim the Easement or any part of the Easement, except as to the Reservations from Conveyance and Exceptions to Warranty, to the extent that such claim arises by, through, or under Grantor but not otherwise, Terms and Conditions: The following terms and conditions apply to the Easement granted by this agreement: 1, Character a/Easement. The Easement is appurtenant to, runs with, and inures to the benefit of all or any portion of the Dominant Estate Property, whether or not the Easement is referenced or described in any conveyance of all or such portion of the Dominant Estate Property, The Easement is nonexclusive and irrevocable. The Easement is for the benefit of Grantee and " Grantee's heirs, successors, and assigns who at any time own any interest in the Dominant Estate Property (as applicable, the "Holder"), 2. Duration a/Easement. The duration of the Easement is perpetual. 3. Reservation a/Rights, Holder's right to use the Easement Property is nonexclusive, and Grantor reserves for Grantor and Grantor's heirs, successors, and assigns the right to use all or part of the Easement Property in conjunction with Holder as long as such use by Grantor and Grantor's heirs, successors, and assigns does not interfere with the use of the Easement Property by Holder for the Easement Purpose, and the right to convey to others the right to use all or part of the cpo- ~ Easement Property in conjunction with Holder~ as long as such further conveyance is subject to the terms of this agreement. 4, Secondary Easement Holder has the right (the "Secondary Easement") to use as much of the surface. ofthe property that is adjacent to the Easement Property ("Adjacent Property") as may be reasonably necessary to install and maintain the Facilities within the Easement Property that are reasonably suited for the Easement Purpose However, Holder must promptly restore the Adjacent Property to its previous physical condition if changed by use of the rights granted by this Secondary Easement, 5. Improvement and Maintenance of Easement Property. Improvement and maintenance of the Easement Property and the Facilities will be at the sole expense of Holder. Holder has the right to eliminate any encroachments into the Easement Property. Holder must maintain the Easement Property in a neat and clean condition, Holder has the right to construct, install, maintain, replace, and remove the Facilities under or across any portion of the Easement Property. All matters concerning the Facilities and their configuration, construction, installation, maintenance, replacement, and removal are at Holder's sole discretion, subject to performance of Holder's obligations under this agreement. Holder has the right to remove or relocate any fences within the Easement Property or along or near its boundary lines if reasonably necessary to construct, install, maintain, replace, or remove the Facilities, subject to replacement of the fences to their original condition on the completion of the work, 6. Equitable Rights of Enforcement. This Easement may be enforced by restraining orders and injunctions (temporary or permanent) prohibiting interference and commanding compliance, Restraining orders and injunctions will be obtainable on proof of the existence of interference or threatened interference, without the necessity of proof of inadequacy of legal j!J 0-- ~~ remedies or irreparable harm, and will be obtainable only by the parties to or those benefited by this agreement; provided, however, that the act of obtaining an injunction or restraining order will not be deemed to be an election of remedies or a waiver of any other rights or remedies available at law or in equity. 7, Attorney's Fees. If either party retains an attorney to enforce this agreement, the party prevailing in litigation is entitled to recover reasonable attorney's fees and court and other costs. 8. Binding Effect. This agreement, binds and inures to the benefit of the parties and their respective heirs, successors, and permitted assigns. 9. Choice of Law. This agreement will be construed under the laws of the state of Texas, without regard to choice-of-Iaw rules of any jurisdiction, Venue is in the county or counties in which the Easement Property is located, 10, Counterparts. This agreement may be executed in any number of counterparts with the same effect as if all signatory parties had signed the same document. All counterparts will be construed together and will constitute one and the same instrument, 11, Waiver of Default. It is not a waiver of or consent to default if the nondefaulting party fails to declare immediately a default or delays in taking any action. Pursuit of any remedies set forth in this agreement does not preclude pursuit of other remedies in this agreement or provided by law, 12, Further Assurances. Each signatory party agrees to execute and deliver any additional documents and instruments and to perform any additional acts necessary or appropriate to perform the terms, provisions, and conditions of this agreement and all transactions contemplated by this agreement. 13. Indemnity. Each party agrees to indemnify, defend, and hold harmless the other party from any loss, attorney's fees, expenses, or claims attributable to breach or default of any provision i .o ~ C'-- rR (L of this agreement by the indemnifying party. 14, Integration. This agreement contains the complete agreement of the parties and cannot be varied except by written agreement ofthe parties. The parties agree that there are no oral agreements, representations, or warranties that are not expressly set forth in this agreement. 15. Legal Construction. If any provision in this agreement is for any reason unenforceable, to the extent the unenforceability does not destroy the basis ofthe bargain among the parties, the unenforceability will not affect any other provision hereof, and this agreement will be construed as if the unenforceable provision had never been a part of the agreement. 16. Notices. Any notice required or permitted under this agreement must be in writing. Any notice required by this agreement will be deemed to be delivered (whether actually received or not) when deposited with the United States Postal Service, postage prepaid, certified mail, return receipt requested, and addressed to the intended recipient at the address shown in this agreement. ;; Notice may also be given by regular mail, personal delivery, courier delivery, facsimile transmission, or other commercially reasonable means and will be effective when actually received. Any address for notice may be changed by written notice delivered as provided herein. 17, Recitals. Any recitals in this agreement are represented by the parties to be accurate, and constitute a part of the substantive agreement. x0awtt. ~ Grantors d~) (llrbt~ Grantors )j A {(~~TI ,A ;1J I>E- (L 5 ~) "nJw f+nders (N ame Printed of Grantors) "." I, , ,i{~- ~. ;t~ , Kenneth Finster, Commissioner for Calhoun County STATE OF TEXAS ) COUNTY OF CALHOUN \\ , 20re, by STACY ROSAS NOTARY PUBLIC STATE OF TEXAS My Commission Expires 5-26-2010 Notary Pu lie, State of Texa~ My commission expires: 6- ~ - D20 tD STATE OF TEXAS ) COUNTY OF CALHOUN ) Before me, on this day personally appeared Kenneth Finster, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that Kenneth Finster executed the same as the act of Calhoun County, a Texas, as its Commissioner, for the purposes and consideration therein expressed. Given under my hand and seal of offiqe this ~ day of J.-,~ ,2001, ~.Y2.Q.~ Notary Public, State ofTe My commission expires: 4- - (~- 2..0, '"2- AFTER RECORDING RETURN TO: Shannon E. Salyer Assistant District Attorney P.O. Box 1001 Port Lavaca, Texas 77979 Tel: (361) 553-4422 Fax: (361) 553-4421 0.290 ACRE DRAINAGE EASEMENT THE STATE OF TEXAS} THE COUNTY OF CALHOUN} BEING a 0.290 acre, 20 foot wide, drainage ~asement, situated ill Outblock Thirty-Eight (38), of the Port O'Connor Townsite Outlots, according to the established map or plat of said Townsite recorded in Volume 2, Page 1 of the Deed Records of] Calhoun County, Texas, and being a portion of Tract II, described as 0.474 acre and a 0.097 acre portion of Tract I, described as 0.460 acre as conveyed by Wade Kelly Wilburn to Wild Island, Inc., according to instrument recorded in V~lume 384, Page 80~ of the Official Records of Calhoun County, Texas, said 0.290 acre tract of land bemg more fully descnbed by metes and boUnds as follows: BEGINNING at an existing 2 inch diameter iron pipe found marking a common comer of said 0.474 acre tract and the Florence and D. Woody Fisher 4,0 acre tract in the southwest right-of-way line of Maple Street (60' R.OW.); THENCE, North 62 deg. 48' 12" East, along the common line of said 0.474 acre tract and said Maple Street, a distance of20.00 feet to a point for the north comer of the herein described easement, said point bears South 62 deg. 48' 12" West, 45.31 feet from an existing 5/8 inch diameter steel rebar found marking a common comer of said 0.474 acre tract and that certain tract of land described as 0.842 acres as conveyed by Hinkle Resources Company, Inc. to CRT Resources Company according to instrument recorded in Volume 20, Page 109 of the Official Records of said County; THENCE, South 27 deg. 11' 48" East, 20 f~et northeast and parallel to the southwest line of said 0.474 acre tract for a distance of 466.00 feet to a point for an angle point in the herein described easement; THENCE, South 72 deg. 11'48" East, for a: distance of 28.28 feet to a point for an angle point in the herein described easement; THENCE, South 27 deg. 11 '48" East, 40 feet northeast and parallel to the south west line of said 0.460 acre tract for a distance of 137.65 feet to a point in the southeast line of said 0.460 acre tract, being the north right-of-way of the Intracoastal Waterway (300' R.O,W.), for the west comer of the herein described easement, said point bears South 69 deg. 00'43" West, 25.46 feet for the east comer of said 0.460 acre tract; THENCE, South 69 deg. 00' 43" West, with the common line between said 0.460 acre tract and said Intracoastal Waterway for a distance of 20.12 feet to a point for the south comer of the herein described easement, said point bears North 69 deg. 00'43" East. 20,12 feet from the south comer of said 0.460 acre tract; THENCE, North 27 deg. 11 '48" West, 20 feet northeast and parallel to the southwest line of said 0.460 acre tract, for a distance of 127.19 feet to a point for an angle point in the herein described easement; THENCE, North 72 deg. 11'48" West, for a distance of 28 .28 feet to a point in the southwest line of said 0.460 acre tract for an angle point in the herein described easement, said point bears North 27 deg. 11 '48" West, 42.41 feet from an existing 5/8 inch diameter steel rebar found for reference; THENCE, North 27 deg. 11' 48" West, along the COmmon line between said 0.460 acre tract and the aforementioned 4.0 acre tract, at 93.28 feet pass an existing 5/8 inch diameter steel rebar found the west comer of said 0.460 acre tract and the south comer of said 0.474 acre tract, continuing for a total distance of 474.28 feet to the POINT OF BEGINNING, CONTAINING within these metes and bounds a 0.290 acre, 20 foot wide, drainage easement, more or less. . Bearings are based on bearings of record recorded in Volume 384, Page 805 of the Official Records of Calhoun County, Texas. . The foregoing legal description and accompapying survey plat were prepared from an actual survey made :d "::;;:=1 OOd~ mp~Y'''004 """ M' tm, m? WITttt to th, b,,' of my know!,dg, . , iYi!6/m9 11:19 AK ThisDoculent has been received by this Office for Retording into the Official Public Retords, lie do hereby 5lIeaT that we do not discrilinate due to Race, Creed, Color, Sex or National Origin, Filed for Record in: Calhoun County Honorable Anita Fricke County Clerk Instr,: 11:i5J3 Ships: 8 Pagels) '" ABANDON ANGLER'S ALLEY SUBDIVISION AS RECORDED IN VOLUME Z, PAGE 682 (SLIDE437A) OF THE PLAT RECORDS OF CALHOUN COUNTY, TEXAS: A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to approve abandoning Angler's Alley Subdivision as recorded in Volume Z, Page 682 (Slide 437A) of the Plat Records of Calhoun County, Texas, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. PRELIMINARY PLAT FOR GRACELAND ESTATES: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve the Preliminary Plat for Graceland Estates (change name of subdivision from Sunset Estates to Graceland Estates). Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor, AMEND THE 2009 SALARY ORDER TO RECLASSIFY THE TWO JAIL PAYROLL DESCRIPTIONS (CHANGE PRIVATE TO CORPORAL AND CHANGE CORPORAL TO SERGEANT): A Motion was made by Commissioner Lyssy and seconded by Commissioner Galvan to amend the 2009 Salary Order to reclassify the two Jail payroll descriptions (change Private to Corporal and change Corporal to Sergeant). Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor, AMEND THE 2009 BUDGET TO RECLASSIFY THE TWO JAIL PAYROLL DESCRIPTIONS (CHANGE PRIVATE TO CORPORAL AND CHANGE CORPORAL TO SERGEANT) THE SALARY RATES WILL REMAIN THE SAME AND NO CHANGES WILL BE MADE: Passed on this Agenda Item. PUBLIC HEARING ON THE MATTER OF AMENDING THE 2008 AND 2009 CALHOUN ,I COUNTY BUDGETS: Judge Pfeifer opened the Public Hearing regarding amending the 2008 and 2009 Calhoun County Budgets at 10:45 a,m, There were no public comments. Judge Pfeifer closed the Public Hearing at 10:55 a.m, AMEND THE 2008 AND 2009 CALHOUN COUNTY BUDGETS: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve amending the 2008 and 2009 Calhoun County Budgets, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor, v CD 0 0 N .. D:: C w >- ....... () MW () - " () ....Q .... ....::) " 0 em ~ :II Q = ~ E CJ LI.. - a. ..I m e ::) .... A. zw ....A. :E~ -" Zz .... - :E= e~ .... .... c.a - = G) III 0 .... 0 - N .. = N =N ...~ , . M :I _c ..... Z: =~ -. 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III "0 l!! ::> ..c: I- FY2009 TEXAS TASK FORCE ON INDIGENT DEFENSE GRANT IN THE AMOUNT OF $14,435.00 AND AUTHORIZE COUNTY JUDGE TO SIGN: A Motion was made by Judge Pfeifer and seconded by Commissioner Fritsch to approve the FY2009 Texas Task Force on Indigent Defense Grant in the amount of $14,435 and authorize Judge Pfeifer to sign, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. " ..~.:- Task Force on Indigent Defense Statement of Grant Award FY2009 Formula Grant Grant Number: Grantee Name: Program Title: Grant Period: Grant A ward Amount: 212-09-029 Calhoun County Indigent Defense Services 10/01/2008-9/30/2009 The sum of $5000.00 and 0.12% of the remaining funds budgeted for FY09 formula grants by the Task Force. Based on the initial funds budgeted, this amount is estimated to be $14,435,00, The Task Force on Indigent Defense (Task Force) has awarded the above-referenced grant for i-- - ,--~ -~incligenr defense"'seTVices~~-F-ormllla"--GrantS~are'iJrovidedoObY-'tll~'rask-'<"FC5fte-to-meeelfs""Statutory .s~. mandates and to promote Texas counties' compliance with standards adopted by the Task Force. The authorized official named on the grant application must sign this Statement of Grant A ward and return it to the Task Force by February 9, 2009. The grantee will not receive any grant funds until this notice is executed and returned to the"Task Force. -~-.~ Standard Grant Conditions: ,._~ . _The authorized_officiaLfoLthe grantee_accepts_the_grant award.---\- · The authorized official, financial officer, and program director, referred to below as grant officials, agree to the terms of the grant as written in the Request for Applications issued on August 27, 2008, including the rules and documents adopted by reference in the Task Force on Indigent Defense's Grant Rules in Title 1, Part 8, Chapter 173, Texas Administrative Code. · The grant officials understand that a violation of any term of the grant may result in the Task Force placing a temporary hold on grant funds, permanently deobligating all or part of the grant funds, requiring reimbursement for funds already spent, or barring the organization from receiving future grants. · Disbursement of funds is always subject to the availability of funds, · Any plan documents submitted to the Task Force must continue to meet all grant eligibility .,xeJ1JJin~m~uJs. _<x_ - -- - _______~-- ._~_ ~. ~_~~~_- The authorized official for this grant program has read the preceding and indicates agreement by signing this Statement of Grant Award below: ~9~~ Signature 0 'Authorized Official Michael J. Pfeifer, Calhoun County Judge Name & Title (must print or type) January 22, 2009 Date REQUEST FROM TXDOT TO CLOSE ROAD~ DURING BRIDGE REPAIR: A Motion was made by Commissioner Lyssy and seconded by Commissioner Finster to approve the request from TXDOT to close roads during bridge repair and authorize Judge Pfeifer to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. * ATexas Department of Transportation TEXAS DEPARTMENT OF TRANSPORTATION Victoria Area Office 111401 US 59 N 1 Victoria, Texas 77905 Ph. 361/573-9251/Fax. 361/578-2895 January 13, 2009 Honorable Michael J. Pfeifer Calhoun County Judge Calhoun County Courthouse 211 South Ann Street - Suite 301 Port Lavaca, TX 77979 The Texas Department of Transportation (TxDOT) is proposing to replace three bridges in Calhoun County. The first is the structure on Coloma Rd at the GBRA irrigation canal. The second and third are on Jurek Rd at six mile creek and at a draw near the intersection with Royal Rd. Construction should begin around July, 2009 and last approximately five to six months. The plans for the project call for these roadways to be closed for approximately a week during construction. The purpose of this letter is to inform you of the proposed road closures and to ask for your concurrence. If you concur, please sign and date one of the attached forms and return it to us in the self-addressed stamped envelope. The extra copy is for your file. If you have any specific concerns about the road closure, please feel free to contact me at the above address or phone number. Thank you for your assistance. Sincerely, ~~,~ Bennett K. Downs Victoria Area Office - Design Supervisor Attachments Texas Department of Transportation Attn.: Bennett K. Downs 11401 US 59N Victoria, Texas 77905 Re: Project: Control: County: Limits: BR( ) 0913-19-008,0913-19-010 & 0913-19-021 Calhoun Coloma Rd @ GBRA Irrigation Canal Jurek Rd @ Six Mile Creek Jurek Rd @No Name Draw I, Michael J. Pfeifer on behalf of Calhoun County understand that to accommodate the replacement of the structures on Coloma Rd. and Jurek Rd., the roadway will have to be closed to traffic during construction. I do not object to the proposed closure of these roadways for the purpose of replacing these bridge structures. . " Comments: -~ ~ S~le County Judgec Date 01-22-09 (:i![)ELORME . ' Street Atlas USA@ 2006 ~ Data use subject to license, @ 2005 Delorme.' Street Atlas USA@ 2006. www.delorme.com TN ~ MN (4.3'f) I: eoo Scale 1 : 25,000 1200 1/lOO 3000 ft m 1" = 2,083.3 ft Data Zoom 13-0 (' ~[)ELORME Street Atlas USA@ 2006 ~, ~/ ct/ ~~9~ ;~ ~J ~~ ... ... .' .,.' ...,....,.,.,.,. ,.,.,.,.,.,., ... "- I~ " "- " "" \. " '''". Data use subject to license. @ 2005 Delorme. Street Atlas USA@ 2006. www.delorme.com TN l"".(43'E) I: Scale 1 : 25.000 600 1600 ft m 1" = 2,083.3 ft Data Zoom 13-0 ALLOW PRECINCT #2 TO DEPOSIT $100 IN THE 2009 BUDGET FROM THE SALE OF SCRAP METAL: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to allow Precinct #2 to deposit $100 in the 2009 Budget from the sale of scrap metal. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CHANGE THE DATE OF THE FIRST COMMISSIONERS' COURT MEETING IN MARCH 2009 DUE TO A SCHEDULING CONFLICT: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to change the date of the first Commissioners' Court Meeting in March to March 16, 2009 due to a scheduling conflict. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. LOCAL OPTION PERCENTAGE HOMESTEAD EXEMPTION FOR TAX YEAR 2009: A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to accept the Local Option Percentage Homestead Exemption for the 2009 Tax Year. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. " 1. ". .,. ~.'\:.-~ ..! \ RESOLUTION AUTHORIZING HOMESTEAD EXEMPTION OF TWENTY PERCENT WHEREAS, the Calhoun County Commissioners' Court has the authority to grant an additional homestead exemption pursuant to Section 1I.l3(n) of the State Property Tax Code; and WHEREAS, the Calhoun County Commissioners' Court desires to grant an additional homestead exemption to all qualified homeowners. NOW, THEREFORE, LET IT BE RESOLVED that the Calhoun County Commissioners' Court does hereby grant an additional homestead exemption of twenty percent (20%) of market value and in no case less than five thousand ($5,OOO.00) to be effective for the 2009 tax roll on all homesteads qualifying for such an exemption. Those homeowners over 65 years or disabled will receive an additional $64,000 deduction against total assessed value. ADOPTED THIS 22nd DAY OF January, 2009. C nty Judge !L~ Vern Lyssy Calhoun County COmrllissioner,Pct. 2 Roger C. Galvan Calhoun County Commissioner, Pct. 1 i!~ Id.~ '.Kenneth W. Finster Calhoun County Commissioner, Pct. 4 Neil . ritsch Cal oun County Commissioner, Pct. 3 Attest: Anita Fricke, County Clerk By: Deputy CI APPOINT COMMISSIONER COURT MEMBER TO THE DE-GO-LA RC&D BOARD OF DIRECTORS AND THE DE-GO-LA-RC&D COUNCIL: A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to appoint Commissioner Neil Fritsch as the Commissioners' Court Member to the De-Go-La RC&D Board of Directors and the De-Go-La- RC&D Council. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. C])e-qo-La ~ource ConserrJation andC])evefopm.ent cp,.oject, Inc. 312 S ~ain CJan. 310 Victoria, q'~ 77901 C])esignation of C])irectorsliip C])ecem6er 1, 2008 Calhoun County ....,. Calhoun County Commissioners Court The following person is currently designated to represent your county on the De-Go-La RC&D Board of Directors: Neil Fritsch Member of Calhoun County Commissioners Court Will the individual listed above continue as the designated director for your county? Yes (Indicate Yes or No) lfthe individual will not continue to represent your county, please list their replacement. Name Address Phone Please indicate who will represent your organization to the De-Go-La RC&D Council for the cortung year. Name Neil Fritsch Address 24627 St. Hwy 172 Port Lavaca TX 77979 Phone Number 361-893-5346 Authorized Signature ~ 9- f H- Sponsoring Organization Calhoun County jIransas, \Bee, CaOioun, C])e'Witt, Payette, qoEiiuf, qonzafes, JacRJon, 'l(flrnes, Lavaca, Lif!e Oa~ ~c.Muflen, :Nuetes,~io, San Patricio, and Victoria Counties of q'e:{as (j)e-(]o-La ~ource Conservation and (j)evefopment Project, Inc. 312 S ~ain CJQn. 310 o/ictoria, 'I'eJ(as 77901 (j)esionation of (})irectorsliip (j)ecem.~~ 1, 2008 ~ ! Calhoun County - Calhoun County Commissioners Court The following person is currently designated to represent your county on the De-Go-La RC&D Board of Directors: Neil Fritsch Member of Calhoun County Commissioners Court Will the individual listed above continue as the designated director for your county? (Indicate Yes or No) If the individual will not continue to represent your county,. please list their replacement. Name Address Phone Please indicate who will represent your organization to the De-Go-La RC&D Council for the commg year. Name Address Phone Number Authorized Signature Sponsoring Organization )lransas, ClJee, CaClioun, (j)/tWitt, Payette, (]olUuf, (]onzafes, Jac/(Jon, 7(flrnes, Lavaca, Life Oa~ ~c.Muffen, %uetes, ~io, San (Patri.cio, ant! . o/ictoria Counties of'I'eJ(as . DETERMINE IF ARBITRAGE CALCULATIONS SHOULD BE PERFORMED ON THE COUNTY'S DEBT SERVICE FUNDS AND AUTHORIZE COUNTY JUDGE TO COMPLETE AND SIGN FIRST SOUTHWEST COMPAN'~'S ARBITRAGE REBATE DEBT SERVICE FUND FOLLOW-UP FORM: A Motion was made by Judge Pfeifer and seconded by Commissioner Finster that the Commissioners' Court not authorize First Southwest Company to perform arbitrage calculations on the debt service funds and authorize Judge Pfeifer to complete and sign First Southwest Company's Arbitrage Rebate Debt Service Fund Follow-Up Form. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ~ == Fax to: Bill Johsnon (214) 840-5040 FYE 2008 Arbitrage Rebate Debt Service Fund Follow-up Form The attached letter was sent to you in regards to the debt service fund residual balance requirements. Our files indicate that you do not want First Southwest Asset Management, Inc. to perform any debt service residual calculations in connection with the arbitrage rebate reports for your bond issues. We would like to follow up with you on an annual basis to determine whether or not any changes have been made in the debt service fund that would require a calculation to be performed. After reading the letter on the following page, please indicate below your desired treatment for arbitrage rebate purposes of any residual balances. ~ There have been no significant changes within the debt service fund. Therefore we do not want debt service fund residual calculations performed in connection with the arbitrage rebate reports. The debt service fund is bona fide and/or is earning negative arbitrage. D I do want debt service fund residual calculations performed in connection with the arbitrage rebate reports and recognize that an additional fee will be charge. Please fax to us at (214) 840-5040 a signed copy of this letter. We appreciate your cooperation in this matter. If you have any questions regarding this matter or if we can be of any further assistance, please do not hesitate to contact me at (800) 678-3792 or directly at (214) 953-8817. ~~ Signature' i T.<!nl1.<l"y ?? ?OOq Date Michael J. Pfeifer Printed Name County Judge Title Calhoun County Name ofIssuer REQUEST BY DoH. TEXAS DEVELOPMENT FOR DRAWDOWN OF CASH DEPOSIT HELD BY THE COUNTY AS SECURITY FOR INFRASTRUCTURE AT THE SANCTUARY AT COSTA GRANDE, PORT O'CONNOR, TEXAS: Mr. David Roberts spoke to the Court in regards to the Sanctuary at Costa Grande, Port O'Connor, Texas, the certificates of completion are now done on Phase II. The Clubhouse is 95% complete, they have hired a full time person that will maintain the property. Kiowa Holdings, L.P. and Arapaho Holdings, L.P. is donating a 5 acre tract of land out of the Bauer Family Ranch property to Calhoun County with the plan for a Fire Station, EMS Station, Branch Library or such other public purpose that wou,ld serve the Ranch as it is developed along with the general public in this are of the County. Mr. Roberts presented a letter that would serve as written confirmation of the agreement of donating the 5 acre tract. A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to approve the request by D.H. Texas Development for drawdown of the cash deposit held by the County as security for infrastructure at the Sanctuary at"Costa Grande, Port O'Connor, Texas. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. -. ~ " RESOLUTION OF THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS APPROVING FINAL DRAW DOWN FOR DoH. TEXAS DEVELOPMENT, LoP. WHEREAS, the Calhoun County Subdivision Regulations require a Sub-divider of Land to post appropriate financial security for 110% of the construction costs of certain infrastructure proposed in a Final Plat, as a condition for the filing of a Final Plat of record by the Calhoun County Commissioner's Court; and, WHEREAS, the Calhoun County Commissioner's Court approved the Final Plat of The Sanctuary Subdivision, Phases 1 and 2 on March 9, 2006; and, WHEREAS, the Calhoun County Commissioner's Court approved D.H. Texas Development, L.P.' s financial security in the form of a cash deposit in the amount of $7,736,698.00 in two separate payments of$4,819,850.00 (Phase 1 on May 11,2006) and $2,916,848.00 (Phase 2 on August 16,2006); and, WHEREAS, D.H. Texas Development, L.P., the Sub-divider of The Sanctuary requests from the Commissioner's Court permission to draw down all remaining cash on deposit, including accrued interest, because it has completed certain infrastructure as depicted in the Final Plats as certified by Tom Schmidt, PE of Urban Engineering; and, WHEREAS, the Calhoun County Subdivision Regulations allow for this draw down; and, WHEREAS, Tom Schmidt, P.E. of Urban Engineering has provided certificates of final completion (see attached) for infrastructure for which the Sub-divider was required to provide financial security pursuant to the Calhoun County Subdivision Regulati ons.~ ':~ c....._! NOW THEREFORE, BE IT KNOWN: The Calhoun County Commissioner's Court hereby approves D.H. TEXAS DEVELOPMENT, L.P.'S request to draw down the remaining funds of$558,818.12 and any interest that has accrued on said funds after the date of this order held with the Calhoun County Treasurer. PASSED, ADOPTED AND APPROVED, on this 22nd day of January, 2009. A~~ ANITA FRICKE CALHOUN COUNTY CLERK By: Wendy Marv in, Deputy 2 " .......... . CERTIFICATE OF FINAL COMPLETION DATE OF ISSUANCE November 11. 2008 OWNER: D.H. Texas Development, L.P. CONTRACTOR: Mercer Construction Company CONTRACT DATE: February 28, 2006 CONTRACT AMOUNT: $3,913,055.10 PROJECT: Waterworks, wastewater and drainage system improvements for The Sanctuary at Costa Grande located in Port O'Connor, Calhoun County, Texas OWNER'S CONTRACT NO.: N/A ENGINEER'S PROJECT NO.: E15604.04 This Certificate of Final Completion applies to all Work under the Contract Documents. The Work to which this certificate applies has been inspected by authorized representatives of OWNER, CONTRACTOR and ENGINEER, and that the Work is hereby declared to be complete in accordance with the Contract Documents on October 23,2008 Date of Final Completion (Date) I)~f I ,~. Executed by ENGINEER on By: CONTRACTOR accepts this Certificate of Final Completion on 1\..'2- . Zoo ~_' (Date) . Mercer Construction Company \ /'l \. (C~NTl~CTOR)' By: ts~ ~~ (Authorized Signature) OWNER accepts this Certificate of Final Completion ~m b -S (Date) 2DO't '-' D.H. Texas Development, L.P. . (OWNER) ~ By:~rfi I~~ ~___J - Q (AuthOrized Signature) '- . .~ > . II CERTIFICA TE OF }l'INAL COMPLETION . ~ . DA1'u,0FISsuANeE June<18;2008 OWNER: D.H. Texas CON'tMcTQ:R; R. Hassell & Co., Inc. CONTRACT t)ATE; April 3, 2006 CONTRACT AMOUhlT: $4;631,687.55 ~IWJECT: " Site area stfeets and toatlsfQ} 'ThcSanettllliyat Costll.,G"al1dc located in PorrO 'oonnor, (;~lhouI1'CQ\.il1ty. TCI>as II OWNJSR'S CONTRACT Ntb: NfA . . . ,. ... . ENGINEER~S PROJECT NO.: E15604.04 "'...~..r": .. . .... ... '. ..'....... Ii This Certificate of Final Complelioli applies 10 all Work undcrtlieCOllltact D6CUlllclits. " The Work to which litis certificate applies has beenillspectedbyal.iUiorized representatives ofOWNBR., CONT.l{ACr.Olt and.ENG1NEER,andthatthe Work ishe~!ebY declared 10 beiCPll1pJ\:leIn.accordanccwlththeContmc1 Docmilents on :1 June 1'1.2008 [)ll.teof FinalColllpl~tion Ii Executed b.\, ENGINEER OIl ~/L9--"a-- (Dote) By: CONl'RACTbRacceptstllisCertificate of Final Con~pleliollNI~$_::'I$ .....:>Y 'i (Date) ;i Ri. HlISselJ &:Co., Inc. I' (G0l'itMCTOR) .Ii Ricardo lbdesohinl ! .' ..... ,.,.".,.. .\/icf?Pr'esi.da.~~ ,1'(1\0 ill0ri7.e'dSi.~~n\llrc) i ~,~. By; t;, '~.2.G: {J6 QW)\jERaccepts this Certificate afFinal Completion ?n (Date) t.: .,l ., -( ~.; ~ ~ - , CERTIFICATE COMP~JETION OATEOF ISSUANCE Noverfll?l<.!:JLZQQ1\ OWNER: CONTRACTOR: CONTRACT DATE: D.H. Texa$ Tank Builders, Iilc. Jmlt1m:y )0,.2007 CONTRACT AMOUNT: $29p,t>Oa,po. PROJ1~CT: " \Vaterworks system improvet),cnt"s, ground storngc tankJol' TheSailctuCll'Y at Costa Grande located in Port O'Connor, CdlhoUll COllllty, Texas II OWNER'S, CONTRACT NO.: N/A ENGINEER'S PROJECT NO.: E1560'l.O'1 ===,,*.~........ :i TllisC~rtificatc-of[1hlaj Cbi11pleti61i appliestoallW6.i:k lill(lerthc ConH"actDoCllll1eflts. If I: .' .... ...... ." .'. .... .' ". , ". ..' Th~\Vork to . which this . certitlcate llPpUes ,:has hee'll illspepted byavfhol'izcd represc!1tativesof.OWNER, CQNTRACTORalld'.ENCJ~NEER, andthal'jhe Woi'lcishcilcbydcclal'cd'lo blJcoJxm1etcipJlccol'danc.e '\vith l!leCOntract DOclImcntsoll " (Drile) ---iLl! 9 ,gJ-, Executed by ENGINEER on By: CONTRACTQRaccepl.sthis Oel'(jflc~te g:fl?i!l~11 C:;(jnjhl~tion pn,J.lf:iVe"Il1"1.E'rt:. 1'2.; ~"~. ':1' (4~~t~) " ~'"'''"""'_,_,__ 1?ankI3ulldcl's, Jllc~ il (CONTRtWT0R) 8)1: N&:..............1~ .___~~_~ ~Cd Slgl@lIn:). '. I" OWNER accepts this Certificate of Final COlHple(jpn O:Il~Q\Je..~ku-~J!:t~.L..trt> R (DaIC) I . . J;)J.t:rexasDevelolIt~llrl. LP.,.__~_..~__..;......_._ . .........:.J......../O....\.\.'.'....J..~.....,I..................... .............'.. ...(2......... . ." ......... .. ~~> ..... ...... ........., If(l\Ufhc>dt~iJ.S i~'lalllrc>. ." / KIOWA HOLDINGS, LoP. ARAPAHO HOLDINGS, LoP. 3129 Springbank Lane Charlotte, North Carolina 28226 704-847-6006 @c.. O~y January 19,2009 Commissioner's Court of Calhoun County Honorable Mike Pfeifer" Commissioner Galvan, Pct. 1 Commissioner Lyssy, Pct. 2 Commissioner Fritsch, Pct. 3 Commissioner Finster, Pct. 4 11 . I, Re: Sanctuary Subdivision and Development of the Bauer Family Ranches Property in Calhoun County, Texas Gentlemen: u . This letter will serve as written confirmation of our agreement to donate a 5.0 acre tract out of the Bauer Family Ranch property that is in the process of being developed as waterfront communities. A comprehensive land plan involving the remaining acreage of the Ranch (in addition to Sanctuary 1, 2 and 3) is in the process at this time. A wetlands delineation has been made by our experts and we are in the process of developing a land plan that will be acceptable to the United States Corps of Engineers. It is our intention to donate a 5.0 acre tract in conjunction with this land planJor a Fire Station, EMS Station, Branch Library or such other public purpose that will serve the" Ranch as it is developed, along with the general public in this area of the County. Construction of improvements on the 5.0 acre tract are to be architecturally consistent with the adjoining subdivision of the Ranch~ Because we are in the planning stages of the development of the entire Ranch, we are unable at this time to determine the exact location of the 5.0 acre tract. As soon as we are able to satisfy the Corps of Engineers, we will meet with Commissioner Finster to discuss the exact location and dimensions of the proposed 5.0 acre tract. \ .I' j January 19,2009 Page 2 of2 If you should have any questions, please feel free to contact us. KIOWA HOLDINGS, L.P., a Nevada limited partnership By its General Partner: Mandan Investments, LLC, a Texas limited liability company By: ~ ~.LL- a~ Minok Lee Allen, Manager ARAPAHO HOLDINGS, L.P., . a Nevada limited partnership By its General Partner: Arapaho Management, LLC, a Texas limited liability company By:'~'~~~ Minok Lee Allen, Manager EXECUTIVE SESSION: Judge Pfeifer announced that the Court would not be going into Executive Session in regards to Krueger vs. Calhoun County, Texas. A Motion was made by Judge pfeifer and seconded by Commissioner Fritsch to approve the Mutual General Release and Settlement Agreement and allow Judge pfeifer to sign the agreement. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ...~ ",'~ MUTUAL GENERAL RELEASE AND SETTLEMENT A~EQft 4' In consideration of the paym~nt o~ TWO HUNDRED FIFTY THOUSAND 00/1 00 DOLLARS ($250,000.00) by CALHOUN COUNTY, TEXAS ("COUNTY") to DON KRUEGER CONSTRUCTION COMPANY ("DKCC") the parties make the following agreements: COUNTY and DKCC, do hereby FULLY RELEASE, REMISE AND FOREVER DISCHARGE each other, and the officers, directors, employees, servants, agents, representatives, succes~ors, divisions, subsidiades, parents, affiliates, and assigns of each ofthem, from any and all claims, demands and damages, actions, causes of action or suits at law or in equity of whatever n~ture, whether based upon alleged tort or alleged contract or any other legal or equitable theory of recovery, known or unknown, past, present or future, suspected to exist or not suspected to exist, anticipated or not anticipated, which have arisen or are. now arising or hereafter may arise, and without limiting the generality of the foregoing, in connection with the construction, of the Calhoun County Jail Facility, SAVE AND EXCEPT for the claims of KBM Air Conditioning, Inc. against DKCC and DKCC'S resulting claim against the County based upon KBM's claim including, but not litVited to, claims for indemnity and contribution against County regarding KBM' S Claim. It is expressly understood and agreed that this Mutual General Release and Settlement Agreement, and the consideration therefor, is a full, final and complete compromise settlement of disputed claims (SAVE AND EXCEPT for the claims of KBM Air Conditioning, Inc. against DKCC and DKCC'S resulting claim against the County including, but not limited to, claims for indemnity and contribution against County ~" .i regarding KBM'S Claim), and is entered into solely for the purpose of avoiding the expense and inconvenience of further litigation; the liability of the parties being expressly denied. The undersigned have read this Mutual General Release and Settlement Agreement, and acknowledge that they are entering into it not acting in reliance upon any representation made to them or any person or entity affiliated with them in any way; rather, it is agreed that the undersigned are acting fully and freely upon their own investigation and knowledge and, are voluntarily executing this document of their own free will. _ ~ tJ IA..L...t-- 'f J,. dw '\ EXECUTED this the 8'd---. day 0:f-Ek~c1l1ber, z'06'8. Calhoun County, Texas By: Don Krueger Construction Company By: '(!w rz, / ~. P:\docs\Dwh\Krucon.! 5 1 \settlement agreement-calhoun county-rev. doc January 8, 2009 ssj COUNTY REPORTS: The County Clerk, County Tax Assessor/Collector, Extension Service, and JP #5 presented their monthly reports for the month of December 2008 and District Clerk presented her monthly report for November 2008 and the Sheriff's Department Racial Profiling report and after reading and verifying same, a Motion was made by Judge Pfeifer and seconded by Commissioner Lyssy to accept said reports as presented. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. .", ANITA FRICKE- COUNTY CLERK MONTHLY REPORT RECAPITULATION OI=FICE FUND ~ DECEMBER 2008 CIVIL FUNDS County Fees County Clerk's Fees Recording Probate Civil Total County Clerk's Fees Judge's Fees Probate Civil Total Judge's Fees Probate Fees (Education Fees) Sheriffs Fees Jury Fees Law Library Fees Beer Licenses Appellate Fund (TGC) Court Reporter Fees Civil Indigent Fees Record Management Fees (County Clerk) Record Management Fees (County) Security Fees (County) Bond Forfeitures Subtotal County Fees $10,273.45 160.00 400.00 $10,833.45 14.00 SO'OO 64.00 20.00 300.00 44.00 490.00 0.00 ,70.00 210.00 1.95.00 3,740.00 Ii 95.00 500.00 'r 0.00 $16,461.45 State Fees Judicial Funds (CV$820.00 + PR$328.00) Marriage License Fees Birth Certificate Fees Total State Fees SUBTOTAL Overpmt of Filing Fees to be Refunded ,by Co. Clk. TOTAL CIVIL FUNDS COLLECTED Fine for contempt of court charge in Probate Court CRIMINAL FUNDS $9,736.60 + $174.00) Total Criminal Court Costs & Fines & Pre-Trial Diversion TOTAL FUNDS RECEIVED (As per ACS Report) Bank Interest Eamed 1,148.00 660.00 73.80 1,881 .80 $18,343.25 $18,343.25 0.00 $18,343.25 $100.00 $9,910.50 TOTAL FUNDS RECEIVED Less Refunds for Overpayment of Filing Fees ADJUSTED FUNDS RECEIVED Plus Re-Deposit of NSF Checks (Not recorded in ACS) Less NSF Checks (Not record~ in ACS) $28,363.76 2.60 $28,356.35 0.00 $28,356.35 Co. Clerk Check AMOUNT DUE COUNTY TREASURER I $28,366.36 I \/ I I I j . -"'. ANITA FRICKE ;T COUNTY CLERK MONTHLY REPORT ~ECAPITULATION (can't) OFFICE FUND -~: DECEMBER 2008 DISBURSEMENTS CK# Pavable To Descriotion 1002 Rhonda Kokena, Co. Tress. 1001 replaces check #995(stopped payment) reiSsued to Cuevas Law Firm for $150.00 TOTAL DISBURSEMENTS CASH ON HAND. OFFICE FUND Beginning Book Balance Funds Received Disbursements Plus Redeposit of NSF Checks Less NSF Checks Ending Book Balance BANK RECONCILIATION. OFFICE FUND Ending Bank Balance Outstanding Deposits.. Outstanding Checks.. Plus Other Items.. Less Other Items.. Reconciled Bank Balance $30,443.94 28,356.35 -30,469.60 $28,330.69 Amount $30,469.60 $0.00 $0.00 $0.00 $30,469.60 $28,401.03 0.00 (70.34) $28,330.69 . -.. -.. -.. -.. -.. -.. -.. -.. -.. -.. -.. -.. --. -.. --. -.. -.. -.. -.. -.. -.. -.. -..- CASH ON HAND. TRUST FUND Beginning Book Balance Funds Received Disbursements Ending Book Balance BANK RECONCILIATION. TRUST FUND Ending Bank Balance Outstanding Deposits.. Outstanding Checks.. Reconciled Bank Balance $41,962.53 50.00 (1,681.88) $40,330.65 ..See Attached ~~J~ $40,330.65 0.00 0.00 $40,330.65 I ~ j ~ I APPROVED BY: Michael J. Pfeifer, County Judge SUBMITTED BY: Anita Fricke, County Clerk '-.. >'>-"'-. SUMMARY TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT FOR: DECEMBER 2008 Title Certificate Fees Title Fees Paid TXDOl Title Fees Paid County Treasurer Salary Fund Motor Vehicle Registration Collections Disabled Person Fees Postage Paid TXDOT Paid nmOT SP Paid County Treasurer Paid County Treasurer Salary Fund Motor Vehicle Sales ~ Use T.ax Collections Paid State Treasurer Special Road/Bridge Fees Collected Paid TXDOT - RIB Fees Paid County Treasurer - RIB Fees Texas Parks & Wildlife Collections Paid Texas Parks & Wildlife Paid County Treasurer Salary Fund S.tate Beer & Wine Collections Paid Tx Alcoholic Beverage Commission Paid County Treasurer, Salary Fund County Beer & Wine Collections Paid County Treasurer, County Beer & Wine Paid County Treasurer, Salary Fund Renewal Fees for County Beer & Wine Paid County Treasurer - Renewal F Additional Postage - Vehicle Registration Paid County Treasurer - Additional Postage Interest earned on P&W $ 0.47 , and Refund $ Accounts Paid County Treasurer - Int. on P&W & Ref Interest earned on Office Account Paid county Treasurer - Nav. East Paid County Treasurer - all other districts Business Personal Property - Misc. Fees Paid County Treasurer Special Overpayments Paid County Treasurer Overpayments Current Tax Collections Penalty and Interest - Current Roll Discount for early payment of taxes Delinquent Tax Collections Penalty & Interest - Delinquent Roll Collections for Delinquent Tax Attorney Advance - FM & L Taxes Advance - County AdValorem Taxes Paid County Treasurer - Nav. East Paid County Treasurer - all other Districts Paid County Treasurer - Delinq Tax Atty. Fee $ 5,746.00 $ $ $ 98,100.91 15.00 142.00 $ 330,672.49 $ 14,184.00 $ 1,985.00 $ 1,600.00 $ 1,300.00 $ 6.00 $ 25.78 $ 0.47 $ 115.91 $ $ $ $ $ 380.39 315.34 1,962,698.51 $ $ $ 10,464.60 3,461.83 2,149.76 $ $ 3,561.00 2,185.00 $ $ $ $ 93,382.01 433.50 4,442.40 $ 330,672.49 $ $ 425.52 13,758.48 $ $ 1,786.50 198.50 $ $ 1,572.00 28.00 $ $ 1,235.00 65.00 $ 6.00 $ 25.78 $ 0.47 $ $ 0.25 115.66 $ 380.39 $ $ 19,744.03 $ $ $ $ $ 9.95 1,770,994.28 4,426.64 181,765.38 2,149.76 Payment in Lieu of Taxes $ 203.46 Paid County Treasurer - Navig. East $ Paid County Treasurer - All other Districts $ 203.46 BoatIMotor Sales & Use Tax Collections $ 8,074.18 Paid State Treasurer $ 7,670.47 Paid County Treasurer, Salary Fund $ 403.71 Special Farmers Fees Collected $ 95.00 Paid State Treasurer, Farmers Fees $ 95.00 Hot Check Collection Charges $ 15.00 Paid County Treasurers, Hot Check Charge $ 15.00 Overage on Collection/Assessing Fees $ Paid County Treasurer, overage refundE $ Escheats $ Paid County Treasurer-escheats $ TOTAL $ 2,441,751.63 $ 2,441,751,63 TOTAL OF AQOVE RECEIPTS PAID TO COUNTY $ 2,441,751.63 bL4l~j a(Q~J , GLORIA A. OCHOA Tax Assessor-Collector MICHAEL J. PFEIFER County Judge /~EXTENSION Texas A&M System Calhoun County Extension Office December 2008 Report to Commissioner's Court Improving Lives. Improving Te.xRS.. Extension Diversity Training - Dee 1 & 10 Required by Texas AgriLife Extension Service, all personnel attended training designed to make us more culturally sensitive to people and situations. Due to scheduling conflicts with other trainings, Rhonda attended the meeting given in District 5 in Overton. ASBP A Texas Chapter Meeting - Dec 5 as6na E!:~~;:::::dh:~ ilnd U.'COIIl/;yr:::c t92(; Directors of the Texas Chapter. Much of the meeting involved reports from the General Land Office (GLO) on Hurricane Ike damage as well as updates on CEPPRA and ClAP funding. District 11 4-H Food Show-Dec. 6 Bethany served as chairperson for the District 11 4-H Food Show planning committee. The District Food Show gives 4-H members the opportunity to display knowledge and skills gained from the Food and Nutrition Project. This year, Calhoun County had one senior 4-H member participate in the food show. Miss Rebecca Crain placed third in the Senior Division of the district food show. ICS 300 Training - Dee 8-11 The Texas Forest Service fin (TFS) conducted a 300 (ORES level training on Incident r"~!t~,{~i,, Command to a class of 17 individuals. One of two county extension agents involved in the training, Rhonda spent four days at the 4-H Center in Brownwood learning about dealing with emerging incidents. Soil Fertility Analysis - Dec. 12 Phoenix is working with Soil & Crop Sciences specialist Dr. Dennis Coker and local producer Joe D. Brett to conduct a second series of soil fertility research projects in the county. The objective of the study is to determine if residual levels of nitrogen that are present at depths of 4 feet or less can be used to offset fertilizer applications, thus reducing input costs for the farmer. Wildlife Habitat Evaluation Program Training - Dec 13 The 4-H training on the Wildlife Habitat Evaluation Program was a fun and interesting day spent with program specialist Larry Hysmith of Texas A&M's Wildlife and Fisheries Science Department in San Angelo. Rhonda and 26 other participants learned about wildlife identification as well as specifics of the program and the competitions currently being held. The plan is to introduce the program during upcoming 4-H meetings to develop interest in creating a team to represent Calhoun County. Beef Cattle Committee Meeting-Dec. 16 Phoenix conducted a meeting with the Calhoun County Beef Cattle Committee to review educational programs conducted in 2008 and brainstorm programs to be presented in 2009. A series of programs will be conducted in conjunction with Jackson and Victoria counties that target beef cattle producers surviving a new era of high input costs. Additional programs for 2009 will include a prescribed bum workshop and a feral hog symposium. Five members were present. Calhoun County Extension Program Review with Commissioner's Court - Dec. 18 The Calhoun County Extension Agents met with members of the Commissioner's Court to review program activities conducted by the Extension Service throughout 2008. Program ideas for 2009 were discussed, including cancer awareness programs and events that promote a positive image of Calhoun County. Extension programs serve people of all ages regardless of socioeconomic level, race, color, sex, religion, disability, or national origin. The Texas A&M University System, U.S. Department of Agriculture, and the County Commissioners Courts of Texas Cooperating. Calhoun County Extension Office December 2008 Report to Commissioner's Court GBRA Research Plot - Dec. 18 & 19 UPCOMING EVENTS Phoenix is working with Soil & Crop Sciences specialist Dr. Sam Feagley and GBRA to assess five different soil amendments, including sludge from GBRA. This three year study will examine the effect the treatments have on planted vegetation, including winter wheat/barley and Arizona Common Bermudagrass. Yield and nutrient values for harvested crops will be utilized to assess the effect of the soil amendments. Coastal & Marine Resources December Activities Project updates: . Surveys have been mailed to active seafood dealers and baylbait shrimpers in Galveston Bay and Sabine Lake to collect economic data for the loss assessment being prepared by Texas Sea Grant in the wake of Hurricane Ike. As the active fisheries agent in Galveston Bay since the storm, Rhonda has been meeting with the Galveston Area Field Office to assist FEMA specialists in their duties relating to the private sector. . Geo-referenced photographs are being taken for the Coastal Communities Planning Atlas. . Work continues on radio script for low power radio. h~ Texas . . TEEA Club and Council Meeting-Jan. 5 6 Mile Sand dollar 4-H Club Meeting-Jan. 5 CRCG Meeting-Jan. 7 Sea Grant Booth at the Houston Boat Show-Jan. 10 . . . State of the Bay Symposium, Galveston:-Jan. 12- 14 . Beef Program Planning Meeting, Victoria-Jan. 12 . Junior Livestock Committee Meeting-Jan. 13 . Upper Coast Feed Grain Conference, Wharton- Jan. 13 . Crop Production Training, Wharton-Jan. 14 . Upper Coast Cotton Conference, Wharton-Jan; 15, . Diabetes Classes-Jan. 13, 15,20,22 and 27 . Hurricane Ike Fisheries Update Meetings, Galveston County-Jan. 15 & 16: . Calhoun County Fair Association Meeting - Jan. 22 . Texas Aquaculture Association Conference, Bay City-Jan. 21-23 . United Way 4-H Grant Hearing - Jan. 26 . Extension Agents Performance Review-Jan. 28 . BL T Planning Meeting-Jan. 28 2 - < = "0 = Q -= = ~ OJ; ~ Q -= ~ >. = = -= - ~ = (Xl = = M - ~ ..c = ~ ~ ~ ~ .. - 113 (j) ~ o ..s:::. Cf) -0 o o LL E 113 ....- _ Cla. .!!l e LU :oa.I Cll c: s: I .2 - ~~~ 32 ro 'c ~s:dj~ ..... ..... I coO "C L1. Cl c: :;::; Q) Q) ~ <( a. a:l Cf) l.O<( /IJ "in >. ro c: <( ~ t Q) LL. N '0 .....Cf) ~ ..s:::. ~ Cl c: 'c .~ - o o ('f) Cf) ~~ '<:t "0 ~ ('f) o o ('f) Cf) ~~ Q) ~ ~ N o o ('f) Cf) (J)~ c: o ~ l.O I o Cl c: 'c 'il! I- :;- 'in .... Q) > .....6 o o ('f) Cf) co~ c: ~ CJ) t- Cl .!;; c: 'iij l:; I /IJ 6 Cl c: 'c 'iij t= :;- Ow ~ .... ..... 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U < < u u u < , I I I , I , , I I I < . < < < < < < < < < < < < LIJ LIJ LIJ LIJ LIJ LIJ LIJ LIJ LIJ LIJ LIJ LIJ LIJ LIJ U U U U U U U U U U U U U U 00 00 00 00 00 00 00 00 00 00 00 00 00 00 0 0 0 0 0 0 0 0 0 0 0 0 Q./ 0 0 - - - - - ~ "00 "00 - - - - .. - - 0 0 N N 10 0"1 0"1 N t't") lI\ \D IV - - .... .... .... !"'l .... .... !"'l .... .... !"'l N N Q N N - - - - - - - - - - - - N N N N N N N N N N N N .... .... .... .... .... .... .... .... .... .... .... .... .... .... ~ c: 'c c: Q.I ..... Q.I c: III .J::. Vl VI Q.I ... o c: Q.I '0 . o >- :J: .". ~ v.' c: c: ~ 'E Q.I E o ::l ... u al III '0 11 o 0 Q..J::. lo 0:: u VI ... ~ c: 0 Q.I c: bO Q.I ~ '0 Q.I ... a: g ~ Q.I U '0 I .;:5 e; U cu ~.. u ~ :E 0 Q.I a: > >< iii 'c c: CII o 0 VI .J::. :u Q., a. VI _ CII o b Q.I c: VI CII ::l '0 VI I .l!:l a: o Z c: ~ ~ <I: , cl: > w Q., u Qj i:' u III :E E CII 3 > 0 ~CD c: >- ::l c: o III U -:S _ CII o CD CII VI VI CII ::l ... VI 0 CII ~ b '0 c: CII Vl '0 U . u- ti :li * u oJ:. - c: o E Q./ oJ:. .. .... .g II) Q./ -..::; :J 'lJ IV 'u lE o >- E - o Q./ u c: IV E .. .g Q./ a. .5 Q./ E >- ~ 'lJ Q./ .... .... :J u ,5 II) Q./ II) C Q./ a. x Q./ ... Q./ oJ:. .. o "0 C IV ~ tl.O IV .!! ]. 1i > ~ .. - o t:: o a. Q./ .... .. u Q./ ... .... o u 'lJ c: IV Q./ :J ... .. IV ,!!! ,!!! oJ:. .. .. IV oJ:. .. oi=" 'f Q./ u >- .0 c: l!! ~ Q./ 0 oJ:. oJ:. II) I II) Q./ ~ :J o II) .. Q./ c: 0:: Q./- vi tl.O ~ 00::: < :J c:; C .. , 0 IV ~ 'Vi Z Q./c:~ ~Q./Q./ 0:: "S( ... xLIJ~ 'c ~:; Q./ c: u o :J ';:: oJ:. 0 tlO Q.,U<( II) Q./ c:: ~ ~ ~ 5 ~ ~ ~ ,<0:: II) c: Q./ c: ,Q c: E II) ';: E C IV :J~~ ULIJ~ ~ ~"iij c: c: t; o :J IV oJ:. 0 0 o::uu 12/2812008 23:04 351-983-2451 "";! CALHOUN CO PCT 5 Judge Nancy Pomykal Justice of the Peace Pct. 5 Collections for the Month of.I>ecember '2008 Date: January 6, 2009 Calhoun County COMMISSIONERS'S COURT 211 S. Ann Street Port Lavaca, TX 77979 Fax no: 553-4444 COMMISSIONER'S COURT: PAGE 01 Attached is a report of all collections for my court for the month given. Faxin~ _Pages including this cover. 12/2~/2008 23:04 .361-983-2461 CALHOUN CO PCT 5 PAGE 02 01/06/2009 Honey Distribution Report Page 1 JUOGl:. NANCY PO~YKAl.. - DECEMBER 2008 REPORT ---------^~~--~~~~------------~---~-~------------------~-~------ ~---------_._--~~^~-~-------------------~~------------- ----...-....---- Receipt Cause/Defendant Code Amount I Code AmOunt Code Amount I Code Noount I Code Amount I Code Amount Total I I I I 0373595 08-11-0517 12/01/2006 AF 10.00 I I I 10.00 SPOOR. JOliN HARVFY I I Cash 1 I 0373596 08-11-0513 12101/2008 JSF 3.00 cec 40.00 eHS 4,00 LAr 0.00 TF 4.00 I JeSF LOO 115.00 RAY,CARl. I.YNN ,WAY 6,00 IDF 2.00 FINE bO.OO I Personal Check 0373597 08-12-0519-$C 12/0212008 SFff 150.00 lFEE 2.00 FJI. r 20.00 177.00 KOEHLER. TERRY B Personal Check. 0373&98 08-11-0500 12/03/2008 JSF 3.00 ece 40.00 CHS 4.00 SAF 5.00 lr 4.00 JCSF 1.00 115.00 DOOD. TREVOR NE! L JPAY 6.00 lDF 2.00 FINE 50.00 Cred-Card/Trnsfr 0373599 08-10-0467 1.2/03/2008 JSF 3,00 TFC 3.00 cee 40,00 CHS 4.00 SAF 5.00 Tr 4.00 180.00 WAGNFR, TERRY KURT JCSI 1.00 JPAY 0.00 Jl)~ 2.00 FINE a2.00 SUBC 30.00 I Cred-Card/Trnsfr I 0373600 08-10-0~80 12/03/2008 JSF 4.00 cec 40.00 CHS 3.00 PWAF 5.00 TF 4.00 JCSF 1.00 I 165,00 COLBY, JAMES BYRON .)PAY 6.00 IOF 2.00 WSF 100.00 I ered~Card/Trnsfr I 0373601 08-11-0499 12/09/2003 JSF - 3.00 ecc 40.00 CHS .iI.OO SAF ':>.00 TF 4,00 JCSr 1.00 I n5.00 JAIIIOTF.. DANIEL toWARD JPAY 6.00 IOF 2,00 FINE: 50.00 I Personal Check I I 0373602 08-11-0498 12/0912008 I JSF 3.00 eee 40.00 eus 4.00 SAF 5.00 It: 4.00 .)C$F 1.00 I 300.00 JANOTf. DANIEL EOWARD I JPAY 6.00 IOf 2.00 FTNF 23~.OO I PHrsonal Check I I I 0373603 08-11-0509 1?/09/2008 I FINE 20,00 I I I 20.00 CRUZ. AU Cf A I I I I Money Order I I I I 0373604 08-12-0521 12/0912008 I .JSF 3.00 I TFC 3.00 Ieee 40.00 CHS 4.00 I SAF 5.00, TF 11.00 I 180.00 CAGLE. Tl-KlHAS PATRICK. I JCSF 1.00 ,JPAY 6 . 00 I lOF 2.00 FINE 82 . 00 1 SUlK 30.00 I Personal Check I 1 1 I 0373605 08-11-0504 12/09/2008 I JSF 3.00 TFC 3.00 I cec 40.00 CHS 4.00 I SAF 5.00 TF 4.00 I 220.00 KELLY, JASON PATRICK I JCSF 1.00 JPAY 6.00 I 1DF 2.00 FINE 122.00 I SUBC 30.00 I Money Order I I I I 1 03/3606 OB-07-0?79 12/09/2008 I ,JSF 3.00 cec 40.00 I CH$ 4,00 LAF 5.00 I TF 4.00 JCSF 1.00 1 200.00 KAY, HESTON JOHN I JPAY 6.00 lOr 2.00 I FINE l:~S. 00 1 1 Money Oroor I I 1 I 0373607 08-12-0625 12/10/2008 I JSF 3.00 HC 3.00 I eee 40.00 eHS 4.00 1 LAF 5,00 TF 4.00 I 80.00 STRATMANN, JAMES RAY I JCSF 1.00 jPAY 6.00 I IOf 2.00 FINE 12.00 I I I.<lsh 1 I I 037,3608 08-11-0516 12/l0/?OO8 JSF 4.00 ece 40,00 I CHS 3.00 PWAr 5.00 I TF 4.00 JCSF 1.00 I 80.00 TAH~Z. ,.ABRIEl LUIS JPAY 6.00 lOr 2.00 I WSF IS.00 I I Non~)'y Order , I I 0373609 08-11-0509 12/10/2008 FINE 20.00 I I I 20.00 CRUZ. ALICE A I I I Money Order 1 I I 0373610 08-11-0494 12/17/2008 JSr 1.62 cec 21. 54 I CIlS 2.15 SAF 2.69 I TF 2.15 ,lCSF 0.04 I 60.00 SMITH. BRYAN ANDREW JPAY 3,23 lOF 1.08 I FIN!: ?5.00 I I Cash I I I 0373611 08-07-027B 12/17/2008 JSF 3.00 cee 40.00 I CHS 4.00 LAF S.OO I TF 4.00 JCSF LOa I' 200.00 WES r, CASEY JPAY 6.00 IOF 2.00 I fINE 135.00 I I Persona I CheCk 1 I I 0373612 08-12-0526 12/22/2008 I TFC 3.00 fINE 33.00-1 AF 10.00 SUBe 30.00 I I 10.00 scon, JAMES HARl.AND 1 I I Cash I I 1 12/28/2008 23:04 351-983-2451 CALHOUN CO PCT 5 PAGE 03 01/06/2009 Mone.y Oi ~trihlJtion Report Page 2 .)IIOGr: NANCY POliYKAL - UECEMRFIl. ?OOB RFPORT ~~A~_~_~__~____________________~_~________~_______ __._________^A~~~--------------------Ah~--------------___________~~__~----________ Receipt eause/Defendanl I Code AIoounL Cooe /\mount I Code Aroount I Code AIoount I Code AlTlount I CQde An~)unt I Total I I I I I 0373613 Oil-I? - OMS 12/29/200B I JSF 3.00 Ile 3.00 I cee 40.00 I ellS 4.00 SAF 5.00 I TF 4.00 I 220.00 FSHY. CV~Nf.UA HlRBER:. I .'CSF 1,00 .JPAY 6.00 I Il)~ ?OO I r INl ]22.00 5UBC 30,00 I I Cashier's Check I I I I 1 0373614 08-]2-0516 l?/29/2008 I JSf 3.00 He 3.00 I eee 40.00 CHS ~.OO SAF !i.OO I n 11.90 I 108.00 KIJRll, "'^RK LOUIS I ,JCS~ 1. 00 .)PAY 6.00 I ID~ 2,00 DSC 10.00 SlJBC 30.00 I I Money Order I I I I 03736]5 08-09-0441 12/29/('008 I .)$F 3.00 eee 40.00 I CHS 4.00 SAI 5.00 H 1.00 I JC.s~ 1.00 115.00 ARLEDGE. MICHAI'I f)ARTN I JPAY 6.00 IOf' 2.00 I ~lNE ~;o.oo I Cred-Card/Trnsfr I I r 0373616 06-01-02b3 12129/?008 I JS~ 3.00 CCC ~O.OO I ells 4.00 SAF 5.00 Ir 4.00 I JCSF 1.00 149.00 YAARRA, NATALIE ROCHEl.LE I ,jPAY 6.00 !Dr 1,00 I r INE 50.00 CSRV 311,/)0 I Cred-Car'd/'Trns"t r I I , 0373617 08-10-0478 1?1?9/?OOe I Jsr 3.00 T1"C ;~, 00 I eee 40.00 CHS 4.00 SAr ~.OO I TF 4.00 100.00 DACUS. AI. MA HI TCIIELL I JeSI: 1.00 JI>AY 6,00 I ID! ;:>,00 t INL 82,00 SORC 30.00 I Cred- C<l n1lT rnoS fr I I I 0373618 08- .1.1-0464 12/29/(00e I ,l~l 3.00 TFC 3.00 I eee 40.00 I CHS 4,00 SAr 5.00 I Tf 4.00 IBO.OO HICKMIIN. ,JOHN CliARI fS I JCSF 1,00 JPAY 6.00 I lDF 2.00 I F1Nl. HZ.DO I SUlK 30.00 I ernd-Cardll rn~fr I I I I I 03/3619 OB-12-0524 12/29/1.008 I JSI' 3.00 TIC :J.OO I eee 10.00 I CHS 4.00 I 5AF 5.00 I IT 4.00 180.00 HOLMES. BRYAN PHll. LI P I JCSF 1. 00 ,WAY 6.00 I !Dr 7.00 I FINE 82.00 I SllBC 30.00 I Cr€d- Card/T rns f r' I I I I I 0373620 08-12-052J 1?1?9/?OOe I JS~ 4,00 CCC dO.OO CHS 3,00 I lAF 5,00 I ., ~ 4.00 I ,JC5F 100 200.00 NGVYlN, SON !"RUONG I dPAY 6,00 11)F" Z.OO rIl-lc 135.00 I I I I ell ::;hi cr 's Ctled. I , I I I 0373621 08-12-0S1B 1?/?91?OOB JSF ~.OO cec 40.00 ClIS 3.00 I IN G.OO I TF 4,00 I JCSF 1.00 I {IO.OO DAVIS, MARTIN IF ~ .W II Y 0.00 @ 2.00 fINE.. 14b.O(l I I I I Cil5hier's Check I I I I 0373622 08-12-0b20 12129/2008 .JSf 4.00 CCC "0.00 CHS 3,00 I IN !1.00 TT 4.00 I .:JCSF 1.00 I no.OO NGUYEN. QIIOG ANII ,JPAY 6.00 IDF 2.00 IINI 4b.00 I I I Jai 1 Credit I I I 0373623 08-]2-0520 12/29/20011 fINE ?OO, 00 I I I ?OO.OO NGUYEN, CUOC ANH I 1 I Cashier's Check. I I I 0373624 O~-1?-OS22 l?l29/2008 ,)sr 4.00 ece 11.0.00 CIIS 3.00 I LAf 5.00 If 4.00 I .)C$~ 1.00 I 110,00 Ll GvlS . I'AmICIA JPM 6.00 TOF 2.00 I FINE .1f,.OO I I I .1fji! Cre<,it I I I I 0373625 08-12-0522 1?/?9/2000 FINE 200.00 I I I I 200.00 I.IGUl.S. PArtUCIA I I I I I . Cashier'S Cheel( I I I I I 0373626 08-11-0493 17/1'91.?008 I ,1SF 3.00 Cr:C 40.00 I CHS 4.00 \:w !).oo I TF ..1.00 I ,)CS~ J .00 I 115,00 MCBAY. S TEPII[N CLAUD!: I ,)I)AY 6.00 lllF 2.:)0 I flNF &0.00 I I I I Personal (;h~~1< I I I I I I 0373621 Oa-12-0549 I? !:lO/ 2000 I JS~ 3.00 Ii-'(; 3.00 I eee 40,00 I CHS 4.00 I I.AF ~), 1)0 I rr 4.00 I 108 00 I.OVETT. RCB~CCA I. I ,)(;$r' 1.00 JPAY 6.00 I wr 2.00 I DSC 10.00 I SUBC 30,00 I I Money Order I I I I I I ~ 12/28,/2008 , 23: 04 351-983-2451 CALHOUN CO PCT 5 PAGE 04 01106/2009 Money Oistribut1on Report Page 3 JUDGE NANCY,POMYKAL - DF.C:fMBER 2008 REPORT _______~~~~~--~------~--.~'A~-~______~--.~~~~~--------_________~~-~______________~~~----___________A~_______------.~-------------.-- The foil 0\011 ng total s n.'Present - Gash and ChecKs Co 11 f!cted Type Code Description Count Retained Disbursed Money-Totals rhe fo 11 OWl n9 t.ota" s represent - Cash and Checks Co 11 ected COST ecc CONSOLIDATED COURT COSTS 16 62.16 559.38 621.54 COST CHS COURTHOUSE SfCURITY 16 59.15 0.00 59.15 COS'[ IDF INOIG[NT DEFENSE FUND 16 3.11 27,97 31.08 COST JCSF ,JUSTICE COURT SECURITY FUND 16 15.54 0.00 1& .!j4 COST JPAY ,JUDGE PAY RAISE FEE 16 13.99 79.24 93.23 COST ,lSF' JUROR SERVICE FuNO 16 4.91 4-1.65 49.62 COST LAf" SHERIH 'S J:EE ! 35.00 0.00 30.00 COST PWAF TDAS PARKS & WILDLIFE 1 4.00 1.00 5.00 COST SAF DPS 8 30.16 7.53 37,69 COST TF TECIINOLOGY FUND 16 62.15 0.00 62.15 COS1 TFC T~C 7 21.00 0.00 21.00 . FEES Af AOMINISIRATlVE FEE (' 20,00 0.00 20.00 FEES CSRV COLLECTION SERVICES FEE 0 0.00 0,00 0,00 FEES DSC DRIVER SAfETY COURSE 01/2008 2 20.00 0.00 20,00 , ITS HLI FILING FEE 1 2~.OO 0.00 25,00 HE'S JFE[ INDIGENT FEE 1 2.00 0.00 2.00 FEES SFff S[IWIC[ ~EE: 1 150,00 0.00 150.00 FEES SUlK SUB TITLE C 6 9.00 171.00 180.00 FINE tINE FINE 18 1.705.00 0.00 1. 705.00 ~lN[ WSF WATf.R SAFETY fINE 1 2,25 12./0 15.00 Money Tota 1$ 23 2.244,48 903.52 3,148.00 The following totals represeI'lt - Jail Credit and Coomunity Sl?rvice COST eee CONSOLIDATED COURT COSTS 2 B,OO 72.00 ao.oo COST CHS COURTHOUSr SECURiTY 2 6.00 0.00 6,00 COST lOr INDIGENT Dl.Il::NSE FUND 2 0.40 3.60 4,00 COST JCSF JUSTICE COURT SEGlJRJTY FUND 2 2.00 0,00 2.00 COST JPAY JUDGE PAY RAlS~ fEf. 2 1. 80 10.20 12.00 COS1 JSr: JUROR SERVICE. fUND ? 0.80 1.20 8,00 COST LAF SHERIFF'S FfE 2 10,00 0.00 10.00 C:O~T !>WAF TEXAS PARKS & ~ILOLIFE 0 0.00 0,00 0.00 COST SAF DPS 0 0.00 0.00 0.00 COST TF" TECHNOLOGY FUND 2 8.00 0.00 8.00 COST lH TFC 0 0.00 000 0,00 FEES AF AOHJNrSTRATIVE FEE 0 0.00 0.00 0.00 FEES CSf(V COLLECTION SERVICES FEE 0 0.00 0.00 0.00 FEES Dse DRIVF.R SAFETY COURSE 01/2008 0 0.00 0.00 0.00 FEES FlU FlUNG FH. 0 0.00 0.00 0.00 FEES IFEE INDIGFNI FU: 0 0,00 0.00 0.00 FEES SFEE" SERVICE Fn 0 0.00 0.00 0.00 FEES SUlK SUB TITLE C 0 0.00 0.00 0,00 FINf FINE FINE 2 90.00 0.00 90,00 FINE. WSF WATER SAFFTY IINl. 0 0.00 0.00 0.00 Credit Jotah 2 127.00 93.00 220.00 12/28/2008 23:04 361-983-2461 CALHOUN CO PCT 5 PAGE 05 01/06/2009 Honey Distribut.ion Report page 4 JUDGE NANCY POMYKAL - DECEMBFR. ::'008 REPORT ___~___.~~~~_.___________~~A-~~_________~A~~~------_.-____A~_~___________.~_~~A____________M~~~-~___________-~~~~-----------_._~~---- The following totals represent - Credit Card Payments and Transfers Type Code Description count Retained Disbursed Money-Totals The fonowing totals represent A Credit Card PaYllH1ts and Trllnsf'ers COST CCC CONSOLIOATED COURT COSTS 8 32,00 288,00 320,00 COST CHS COURTHOUSE SECURITY 8 31,00 0,00 31,00 COST JDF INDIGENT DEFENSE fUND 8 1.60 14,40 16.00 COST JCSF JUSTICE COURT SECURITV FUND 8 8.00 0.00 8.00 COST JPAY JUDGE PAY RAISE FEE 8 7.20 40.80 48.00 COST ,}SF ,JUROR SERV I CE FUND 8 2.50 22,50 25.00 COST tAr SHERIWS fEE 0 0.00 0.00 0,00 COST PWAF TEXAS PARKS & WILDI.IFT 1 4.00 1.00 5,00 COST SAF OPS 7 28,00 7.00 3!J.OO COST TF lHHNOlOGY FUNO 8 32.00 0.00 32.00 COST lTC TF"C 4 12.00 0.00 "l2 . 00 HIS AF ADMINISTRATIVE FEf 0 0,00 0.00 0.00 FEES CSRV COl.LECTION SERVICES FH. 1 34.50 0,00 34.50 FEES DSC ORIVER SAFETY COURSE 01/2008 0 0.00 0.00 0.00 FEl:S FlU FI LING HI 0 0.00 0.00 0.00 FEES IFEE INDIGENT FEE 0 0.00 0.00 0,00 fHS SFEl SERVICE FEf 0 0.00 0,00 0.00 H:ES SUBC SUB TITI( C 4 6.00 114.00 120.00 FINE FINE rTNE 7 478.00 0.00 478.00 FINE WSF WATER SAFETY FINE 1 15.00 85,00 100.00 Credit Totals 8 691. 80 572.70 1.264.50 The following totals r(~resent - Combined Money and Credits . COST cec CONSOLIDATED COURT ,COSTS 26 102.16 919.38 1. 021. 54 COSl CflS COORTHOUS( SECURITY 26 96.15 0.00 96,15 COST IDr INDIGENT DEFENSE FUND 26 5.11 45.97 51. De COST JCSF JUSTICE COURT SECURITY FUND 26 25.54 0.00 25.54 COST JPAY JUDGE PAY RAISE FEE 26 22.99 UO.Z4 153.23 COST JSF JUROR SERVICE FUND 26 8.27 14.35 82.62 COST I.AF SHERIFF'S FEE 9 45.00 0.00 46,00 COST PWAr TEXAS PARKS & WILDLIFE 2 6.00 2.00 10.00 COS'f SAF DPS 15 Se.16 14.53 72.69 COST Tf TECHNOl.OGY FUND 26 102.15 0.00 102.15 COST rfe TFC 11 33.00 0.00 33.00 FEF.S AF AIX>lINISTRATlVE FEE 'l 20,00 0,00 20.00 l. fEES CSRV COLLECTION S[RVIC(S FFf 1 34.&0 0.00 34.&0 fEES DSC DRIVER SAFE.lY COURSE 0112008 <:' 20,00 0.00 20.00 FEES FH I flUNG FEE 1 25.00 0,00 25.00 FEES TFEE INDIGEN"T FEE 1 2,00 0.00 2.00 FEES SfEE SERVICE F'EE 1 150.00 0.00 150.00 fEES SUBC' sue n Tl.E C 10 15,00 285,00 300.00 FINE: FINE FlNf 27 2,273.00 0.00 2.273.00 FINE WSf WATER SAFETY FINE 2 17.25 97,75 115.00 ReDOJ't Totals 33 3,063.28 1. 569. 22 4.632,&0 12/2a/2008 23:04 351-983-2451 CALHOUN CO PCT 5 PAGE 05 01/0612009 Money lJ1stribut1on Report Page 5 JUDGE. NANCY POHYKAL - DECEMB[R ('ooa REPORT _________.__.__^'~,~_~~'~A_____________.._..__._.__~__~_~_~~~~_~_________________________._~_~A^__~A~________--------------~~~,--~~--- " .' DAT[ PAYMENT-TYPE FINES COIJRT-COSTS FErS BONDS RESTITUTION OTHER TOTAL 0010010000 Cash & Chec~s Collected 0.00 0.00 0.00 0.00 0.00 0,00 0.00 Jall Credits & Comm Service 0,00 0.00 0.00 , 0,00 0.00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 O~OO 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0.00 (J.OO 0.00 0.00 0,00 09/0111991 cash & Ch~cks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0:00 0.00 0.00 0.00 0.00 Credit Cards & Tran~ters 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Col1p.r.tions 0.00 0,00 0.00 0.00 0.00 0.00 0.00 09/01/1993 Cash & Checks Collected 0.00 0.00 0.00 0,00 0.00 0,00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0,00 0.00 0.00 0.00 Credit C6rds & Transfers 0.00 0.00 0,00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0,00 0.00 0.00 0.00 0.00 0.00 09/01/1995 Cash & Chec~s Collected 0.00 0.00 0.00 0.00 0,00 0.00 0.00 ,)a'il Credi ts & Conm Servi ce 0.00 0.00 0.00 0.00 0,00 0.00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Co11Gctions 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09/0111997 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00 \)3 i I Credi ts & Conm Servi ce 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Crec1it Cards & Transfers 0,00 0.00 0,00 0.00 0.00 0.00 0.00 Total of all Collections 0,00 0.00 0.00 0,00 0.00 0.00 0.00 09/01/1999 Cash & Checks Collected 000 0.00 0.00 0.00 0.00 0.00 0.00 Jail Cred'its & COAJIl Service 0,00 0.00 0.00 0.00 0.00 0,00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 O.UO 0,00 0.00 0.00 Total of all Collections 0.00 0,00 0.00 0,00 0.00 0.00 0.00 09/0112001 Cash & Check::. Co 1"1 ected 0.00 0.00 0.00 0,00 0.00, 0.00 0.00 Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0,00 0.00 Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 0.00 0,00 0.00 0.00 0.00 0.00 09/0112003 Cash & Check.s Collected 0.00 0.00 0.00 0.00 0,00 0.00 0.00 J~jl cred1ts & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Credit Ci'lI'ds & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total of all Collections 0.00 " 0.00 0.00 0.00 0.00 0.00 0.00 01101/2004 Cash & Checks Conecled l. no . 00 1. 031. 00 397.00 0.00 0,00 0.00 3.148.00 Jail Credits & Comm Service 90.00 130.00 0.00 0.00 0.00 0.00 220.00 Credit Cards & I"ransfers 578,00 532.00 154.50 0.00 0.00 0.00 1.264.50 Tot.al of all collect'fons 2,388.00 1.693,00 S51.!,O 0.00 0,00 0.00 4,632.50 TOTAl.S Cash & Chl'!cks Collected 1.720.00 L 031. 00 ~97,OO 0.00 0.00 0.00 3,141l.00 Jai 1 Credits & COIIIll Serv'ic;e 90.00 130,00 0.00 0.00 0.00 0.00 220,00 Credit Cards & l"rans'f'ers 578.00 532.00 154.50 0.00 0.00 0.00 1. 264 . 50 latal of all Collections 2.388.00 1. 693. 00 551.50 0.00 0.00 0.00 4,632.50 12/28/2008,23:04 351-983-2451 CALHOUN CO peT 5 PAGE 07 01106/2009 Money Distribution Report ,JUD(iF NANCY PQHVML .. DECEMBER 2008 RFPORl' Page 6 _____~~~~~----------------~~--~------------~~---------_______.~_----_____________~---_____________w_~--------------~~--------------~ OATE PAYHFNT-TYPE FINES COURT-COSTS FEES BONDS RESTITUTION OTHfR TOTAL State of Texas Quarterly Re!)Orting Totals Description Count Collected Retained OisburSP,d State Comptroll~r Cost and Fees Report Section I: Report for Offenses Committed 01-01-04 Forward 24 941.54 94.15 847.39 09-01-01 - 12-31-03 0 0.00 0.00 0.00 09-01-99 - 08-31-01 0 0.00 0.00 0.00 09-01,97 - 08-31-99 0 0.00 0.00 0,00 09-01-95 - 00'31-97 0 0.00 0.00 0.00 09-01-91 - 08-31-95 0 0.00 0.00 0.00 Bail Bonds Fee 0 0,00 0,00 0.00 DNA Testing Fees 0 0.00 0.00 0.00 EMS Trauma Fund (~MS) 0 0.00 0,00 0.00 Juvenile Probation Diversion Fees 0 0.00 0.00 0.00 Jury Reimbursement Fee 24 74.62 7.46 67,16 Indigent Defense Fee 0 0.00 0.00 0.00 State Traffic Fees 10 300.00 15.00 285.00 Sect'ion II: As Applicable state Police Officer Fees 17 82.69, 66.15 16.54 f'a'i lure to Appear/Pay Fees 0 0.00 0.00 0.00 Judi c:i a 1 Fund - Const County Court 0 0.00 0.00 0.00 Judicial Fund - StatUtory County Court 0 0.00 0.00 0.00 Motor Carrier Wei~ht Violations 0 0.00 0.00 0.00 Time Payment F~ 0 0.00 0.00 0.00 Driving Record Fp,es 0 0.00 0.00 0.00 Judicial Support Fees 24 141,23 21.18 120.0S Report Sub Total 99 1.540.08 203.94 1,336.14 State CO/Jf.ltN>ller Civil Fees Report C~: Birth Certificate Fees 0 0.00 0.00 0.00 CF: Harri~ge License Fees 0 0.00 0.00 0.00 CF: Declaration of Informal Marrhge 0 0.00 0.00 0.00 CF: Nondisclosure Fees 0 0.00 0.00 0,00 CF: Juror Donations 0 0.00 0.00 0.00 CF: Justice Court Indig Filing Fees 0 0.00 0.00 0.00 CF; Stat Pr'ob Court In(l"Ig Fll i ng Fees 0 0.00 0.00 0.00 CF; Stat Prob Court Judi c F 'j 1 i "9 Fees 0 0.00 0.00 0.00 CF: Stat Cnty Court I ndi 9 Fil i ng Fees 0 0.00 0.00 0.00 Cf: stat Cnty Court Jud1 c fn i n9 Fees 0 0.00 0.00 0.00 Cf: Cnst Cnty Court Jndig Filing Fees 0 0.00 0.00 0.00 CF: Cnst Cnty Court Judie Filing Fees 0 0.00 0.00 0.00 CF: Dist Court Distr1ct & Family Law 0 0,00 0.00 0.00 CF: Di st Court Other 01 vorceff'amily Law 0 0,00 0.00 0.00 CF: Dist Court Jndig Filing. Fees 0 0.00 0.00 0.00 Cf": Family Pr'otect1on Fee 0 0.00 0,00 0.00 CF: Judicial Support Fee 0 0.00 0.00 0.00 ReDort Sub Total 0 0,00 0.00 0.00 Tota 1 Que For' fhi s Period 99 J ,540.08 203.94 1.336.14 IHI::. ~IAr!: U~ ItJ\A.:> Beru'~ IIIt1. LlI~ U"c.kl~iy"o:u oul;.hv,,'itJ'. t.td" do,- County of Calhoun county personally appeared Hanc:y Pomyi(al. ,Justice at' the Peace. Precinct. No 5. Calhoun County: TeJlils, W"lO being duly sworn. deposes and says that the above ..-", " 12/28/2e~8. 23:04 351-983-2451 CALHOUN CO PCT 5 PAGE 08 ~17foregoin9 report is true and correct. Witness IllY hand thi s ...t:L.. day 0 _' A. U. '~-, .... .....5 - ~ ~~llvun ~UU~~I, L~~ DISTRICT CLERK SUMMARy OF CASH TRANSACTIONS IN FEE ACCOUNT Interest: Remittance to Others: Out-of-County Sheriff's Fees: State: C.A.R. Fund: Remittance to County Treasurer: Road and Bridge General Fund: Fines Bond Forfeiture General Fund: District Clerk's Fees Sheriff's Fees Jury Fees Law Library Fund: C.J.P.F.: L.E.O.S.: C.V.C.A.: J.P.T.: C.S~: B.A.T.: C.R.F.: Fugitive Appr. Acct.: C.C.C.: Juv. Crime Prev.: Time Pay Fee: Civil Indigent Filing Fee: Abused Children's Fund: C.M.1. : A.J.S.F.: O~+O bu. 2.co€ +0 ' A.+ rl\G-y Fe..e.s: TOTAL REMITTANCE TO COUNTY TREASURER: TOTAL EXPENDITURES: TOTAL REMITTANCE TO OTHERS: ENDING BALANCE: TOTAL: Reconciliation With Cash in Bank: Balance in Checking Account: Outstanding Receipts: Outstanding Checks: Outstanding Criminal Receipts: TOTAL: Outstanding Checks: ~~:+ IC\'t-3 "roo~ to$'+ '2.0 Il ~+...+ III r t.t:..+ 2.0' I' -r;.,,.......+c.. . ./ r...~+ Z.'2.5 '2. J.le.rnAl.~ 2 ~",;t. Z.'Z..7~~ L... "'.... d:i' z..], z.L ~. ~l'\. U:.. ./ ~~* I&IU. ~\\IMJ&." / , e,lc:.:l="... ~7~ ('....lhn.u\~. , REMITTANCES 00$@..Mbe..r> WOC) "~O~V~ C...F'y 4-.31C\.C\c+ , .sOD no '+ glQ.C\4- / ~ 0 Is. q 8 ./ 7 13,+. C;o , GO.DO 13 '2...10 gs '" 4 CIs. 00 ,0.00 l. so ~I".QO 17.4S ~.oO FfA ::rSF ;:r1lF' 'l"S F ~EST 4-1.2..2- '+'+'1.,+'1' 4-.13 \4-0. IS Z-I q. 00 ~o.oo ~7~.OO ~2..t:t.s .3 2.. q'l IS'. 03 Q,I3 It.S.OO Is. "7 10.7Q 2-D I 4- 'L<:; . 3'l 70.3.13 I 080.00 , I 78...~ 73 ./ ~2.. 2. 2...cr. I Z. , 3D 7 g7. $'2.. , g . S s ~L li-() . ~s Q7G. .OS , " R.S. DO '2.'Z... l32.'-S ,*' 030 00 , t.~:t ~'7~ -r~...c.T:-tI@.. c..\C... z.... s{ IttH-y G....HA\ c.\(... z.s.s~ ~u.eCL.&Cn. I'-k. '" Z.S3S...('.....T~W'<!,. to"... z.:S"'l A#y.~......... I , ....0.00 I'" n~ '7n .DO Z. ~ s Z.S....L"'\ J 73 IS Ssg .~O , APPROVED(]~M ~ PAMELA MARTIN BAR ROVE DISTRICT CLERK 200 .SO IDO.OO lRn On i'- .DO 75.00 30.00 7~.OO RECEIVED: MICHAEL PFEIFER COUNTY JUDGE TOTAL: l..? 13Z..,"S DISTRICT CLERK SUMMARY OF CASH TRANSACTIONS IN FEE ACCOUNT RECEIPTS ~O \I t.."" b€.rJ 2.008) g 2. . 00 QO.7Cl l) oS lL ()O I 'ls. 00 '" District Clerk's Fees: Certified Copies Criminal Court Civil Court Stenographer Records Management Fund Courthouse Security Fund Civil Indigent Filing Fee Sheriff's Fees: Civil Court Civil Jury Jury Fees: Law Library Fees: C.J.P.F. L.E.O.S.: C.V.C.A.: J.P.T.: C.S.: B.A.T.: C.R.F.: Fugitive Appr. Acct.: C.C.C.: Juv. Crime Prev.: Time Pay ,Fee: Abused Children's Fund: C.M. I. A.J.S.F.: A.+l1l,.M.y rc.u: TOTAL FEES: Bond Forfeiture: Fines: Criminal Court C.A.R. Fund: State: Other Collections: Reimbursable Costs c.l(." 2.5"31. ~\.te.c.~ CO. ct." 2.<.3 2...' HA....~S en. ck... 2.533' SA.. ,..+ric.io Co. c.l<..... Z.S3c:r; A.+~)' CP.t\e...r-A-\ TOTAL CASH RECEIPTS: INTEREST EARNED: BEGINNING BALANCE: TOTAL RESOURCES: !t -................._'"',u ,",vu,n.J..1., .1..r.Al\.~ COPy , S7&.iCl I 2-~o. lGo gt..3t.t l\s.OO "7.5. CO I 3 O. {)() 2.0.$ .00 ~o no '+ss".oo ~D. 4-0 11.5'7 FfA :rs l= .:! It. f :J"S F IlE-ST '-8 1.5' lSI.:!>'" 2.. gg S(..7.":\ I Os. 00 2. "1-7. on 2.3. 17 , .z.3. Is 3"74- 2.. gg c.s .00 3R. q..,. l..l-OSI z.q I .3 2.0q. ,go '" g 4-s:. 00 70.00 I~n on '-\.Sln on .3.73 703.7-3 g g .4-0 . Q 0 , 17. 13 2..1 q 30 .3Cf I .30 "787. S 'Z. / Q) o ~t o 8.~ en Q.) 0 G- 0::: ~ "4- - ~ . c ro C") Q) . u ill .c ........ .0 CJ) .en E ........ ill >. ro u ........ CI)........ ill C 0 ::1 Ol 2 o .c -S U 4- ~ coo ::1O:~ o ~ .c ro c- _ 'u co CO ro ::J U 0::: ~ ...., r$ c 0 ;l '~ ~ c. 0 III 0 C 6 '0 ~ 0 CD U C'll a:: ... 0 ~ 0 C C'll U 'C CD E ~ CD > :;:; C'll Z '#. 'tfl. o 0 6 6 III c .9 ;:"0 ",:C ~".s , CD 00 iV ... o i;~:J ~~ g .~ 6... o c Q) :t:: C ~ 0 :;:; -"0 'w "0 lQ) ."0 ."0 Q) ::10 ~:$ 'Q) 0 1ii 'C'll ,Q) <:: C. l!! CD .>< :u III Qi u C < a:: i= s: CI) CJ CO 0::: >- .c l: o E VI o c. .!!! c - l: o ~ l: oS CI) c c , '::1Il 0 i",4;~'C ;l '"~'i(2 'w - 0 ?F- ~ ~ ~ C C. ~ 0 0 0 .s III (') ~ IX! CD C ~ N ~ ..... 0 ~ '0 iV ?F- .'~~i~: Q) U ~ ~ ?F- CII C'll ~ ~ u a:: 0 0 0 C'll 0 0 (') 10 ... C'! 0 -<i C"i c:i a:: 0 N 6 10 V 0 ~- ~ ..... 0 0 i-~',a~!tm .. i"~,: CD "C c: C'll ]j U 10 0 CD,;!l9 ;;:: ~ 0 '(3 N N v'I'O C'll '::; D- C C'll 'w <( ,kk I"~ ce, '-'if' " , 1'1 ~f~ ,re .Q) :t:: C ~ 0 :;:; "0 'w "0 Q) "0 "0 Q) If) Q) Q) 0 1ii C'll Q) <:: C. l!! Q) .>< :u If) Qi ,0 C < a:: i= s: - CI) C) CO a.. c: ~ 0 :;:; 0 '~ ,,, "i).;:; ?F- ?F- ~ tfl.~; c. 0 '<t Cj) N ..,. :~,;... III ; cx:i cx:i ot;tr,CI) C V 10 ~o ... iV 0 ~ - 0 0 CD Ii :~:,~t\~YA~lim .. u ';I!. :Y~~f! C'll ~ ~ ~ ~ CII CD ..... V a:: 0 0 :;~ .c 0 0 <D ~ CD ~ N - (') 0 <0 C"i E 0) 0 0 CD 0 6 6 (') <D 0 - ::J ..... ..... N ~ ..... 0 z 0 c: II ~~; c: l\tii 0 0 :;:; "0 ;l !~ 'w "0 ,Q) %~ ,"0 'w ."0 @~ "0 ,Q) ;gj Q) Q) ~f/) 'Q) 0 1ii ~~ <:: 0 1ii C'll ~Q) <:: C. l!! J!1 :u c. l!! Q) ".>< :u III Q) 0 III Qi 0 C < a:: i= s: C < a:: i= s: c: :.],';?:<,:#!:~ c III 0 0 ,~,"jiC :;:; ,.1\"0 :;:; 1'0 'w ,"'; 'w ;l 0 ~ ?F- ~ ~ c: 0 ~ ~ ~ ~ c: CD 0 0 0 0 ~ c. 0 0 0 c. V Cj) ~ .., III 0 co V &t) 4i III -< ..,,;.19 'c CD ,~ u 6 ~ N C'll 0 V &t) C'll 0 V 10 0)'0'0 C. V 0 co ..... 0 iii II " ,"":, III V 10 ..... I- :E c: c: 0 0 :;:; "0 "0 :;:; "0 "0 "0 'w CD "0 'w CD "0 2 If) Q) Q) If) Q) Q) 0 If) C'll E 0 1ii C'll Q) E c. l!! 'Q) c. l!! J!1 -" If) ,.Qi (0 III Q) '0 C'll C '~ s: c < s: ~ a:: 0:: i= Q) CJ C'IS 0::: >- .c tn ;j - .5 en .c: ~ C'IS Q) en N Q) C) C'IS c.. t ~ ., .. CD (,)' ;}. r::: cu '(,) 'i: CD E c(' ai > :;::; cu Z o OO,Q g o F-- CD 0 'N : 'iii" -....., :E "<t Ltl CO Q C)": "<t N M ~ ~ .... F-- c;<~;l" .c J:~' -CU- Q); ,(J), 3l' ':::J ',CU ' '0 'Q) :0 CU ..0 '0 a: "Jif ':::J ,~ ,~ .~ cu CD en :C 'l.) ,,: :,',',,1ii,g;l:lii- - .., ~.c "en C ~' "5 Q)(/) Q) "<~~ e en', }+-' ',u CU .c cu .c ;'C ;:'C6: Q) Q) l:! Q) Q) ~ cQ)' Q) (/) en (/) en ~';~ en r::: CU c: cu ,0 0 'CD 0 6 Q) '(0' 0 0' Z ,en Q z' en 10 Z APPROVAL OF PAYROLL: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve the payroll for December 12, 2008 in the amount of $214,329.25, December 26, 2008 in the amount of $221,914.10 and for January 7, 2009 (2008 Budget) in the amount of $57,692.76. Commissioners Galvan, Lyssy, Fritsch, Finster:1and Judge Pfeifer all voted in favor. CALHOUN COUNTY PAYROLL 2008 MONTH/DECEMBER Payroll dated 12-12-08 $ 214,329.25 Payroll dated 12-26-08 $ 221,914.10 Payroll dated 1-7-09 (2008 budget) $ 57,692.76 I APPROVED TOTAL PAYROLL $ 509,109.99 The items listed above have been pre-approved by all Department Heads and I certify that funds are available to pay the ~l:'tions. I certify that the a IS e and correct to the best of my knowledge this the~ . dayof::TAN , 2009. ACCEPTEDANDAPPROVEDTHISTHE ~~~. DAY OF rANUA-t~, 2009 IN THE CALHOUN COUNTY COMMISSIONERS' COURT, PORT LA V ACA, TEXAS 77979. , I I J ACCOUNTS ALLOWED - COUNTY: Claims totaling $305,808.13 for 2008 were presented by the County Treasurer and after reading and verifying same; a Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor Claims totaling $3,667,098.40 for 2009 were presented by the County Treasurer and after reading and verifying same: a Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor ACCOUNTS ALLOWED - MEMORIAL MEDICAL CENTER: Claims totaling $2,472,992.09 were presented by the County Treasurer and after reading and verifying same; a Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ACCOUNTS ALLOWED - INDIGENT HEAL THCARE: Claims totaling $81,576.33 were presented by the County Treasurer and after reading and verifying same; a Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ACCEPT A DONATION OF $13.53 FROM DOYCAR VENDING TO THE CALHOUN COUNTY SHERIFF'S OFFICE MOTIVATIONAL FUND: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to accept a donation of $13.53 from Doycar Vending to the Calhoun County Sheriff's Office Motivational Fund. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ..~ -\- ~~. ~,. ~;... I 88-231611131 1118 DOYCAR VENDING 0118958 " PH. 361-552-6087 . III 11 U .At:1" _ 21-7 BURNET ST. DATB / ~ -,...;: 7 -va I ~~~~v~ ~~~ ~D11 W11J~rd!jfi~~~:: ! rt(t'''t~-e..v\. ~~)/~..... A.Vl J ~ DOLLARS tEl =-= ! I ~B, FIRST NATIONAL BANK CJ' ~ o In Port La.vaca P.O. Drawer 7. Port""""" T_T1979-' '1.' - , MFMO iD-fJa tJ- ,.for. F~ ~'H-1tc' ,~VJ - . -+1: J.1i 3 J. 23 J.b 21: 0 J. J. aqs 8,,1 J. J. J.8 ' III' i ! i I i i i i i i I i I I I I \ I [ I J i 'i l 1 i i 1 I I 1 j I " DECLARE CERTAIN ITEMS OF PROPERTY IN THE OFFICE OF CONSTABLE PRECINCT #2 AS SURPLUS/SALVAGE: A Motion was made by Judge Pfeifer and seconded by Commissioner Lyssy to declare the following items of property in the Office of Constable Precinct #2 as surplus/salvage. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. _ _ Calhou'1 County, Texas SURPLUS/SALVAGE OECLARA TION REQUEST FORM J~ Department Name: C-t'J y- :5 ~ 44 ;?c: /" 2- . Requested By: A", ~~ ~ Reason for Surplus/Salvage Q~c;l~ration TRANSFER FROM PRECINCT #4 INVENT<:>RY TO SEADRIFT VOLUNTEER FIRE DEPARTMENT: A Motion was made by Commissioner Judge Pfeifer and seconded by Commissioner Lyssy to transfer a Samsung Monitor - Serial #BII9HCGA10120J from Precinct #4 Inventory to Seadrift Volunteer Fire Department. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. :\. ~... .. '" Calhoun .County, Texas DEPARTMENTAL INVENTORY TRANSFER REQUEST FORM Requested By: April May, Pet. 4 Samsung Monitor BI19HCGA-I0120J Dept. 570 R&B #4 to Dept. 690 - SEADRIFT VFD TRANSFER CERTAIN ITEMS OF PROPERTY IN THE OFFICE OF CONSTABLE PRECINCT #2 TO OTHER DEPARTMENTS: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to transfer the following items of property in the Office of Constable Precinct #2 to other Departments. Commissioners Galvan, Lyssy, Fritsch, Finster ~nd Judge Pfeifer all voted in favor. "L \-- ~ ,j Calhoun County, Texas 'DEPARTMENTAL INVENTORY TRANSFER REQUEST FORM <C? J Requested By': ;:Vt'II,p.-. ,/S..II/v- P'- , COJ'V$.f-,;tC/< fJe-.,L z... BUDGET ADJUSTMENTS: A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch that the following Budget Adjustments be approved. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Court was adjourned at 11:10 am ao o o N ti:: c:t w >- ~~ ~w -~ ....C ....;:) CC~ =- =01::: =c:t 1:1...1 1:1.;:) CC~ ~~ ZW ......a. :IE~ =~ Zz ...... - :IE~ CCW ~t: ...... ~ = = =~ ~g =N = .. =~ c.;a~ .... ~ ~::::I = C ......~ Z: =~ - ~ ~'C ~~ -::::I :IE~ :lEw =~ c.;ac:t c ~ z 52 c:t w t: ~ ol M ol it) ........1:iJ ...... ...... 0 0 ........1:iJ ~ l{) l{) ~ ~ C') '<t ol ~ ~ c-- ...... ...... c-- Ef:l-...... Ef:l- :i;! Ef:l-~ =c;! ~ Z ~ .. i!1ii!~ i:2z..... i:2~..... -e Ee 00 ~ ; ~o ..... ..... ol 0 ol CO CO '0 .....l{)Ef:l- ~ ~ ~ .....C')Y7OlC') M -...... ..... ..... _Y7 Y7..... ..... 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