2010-08-12
Regular August Term
Held August 12,2010
COUNTY OF CALHOUN
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THE STATE OF TEXAS
BE IT REMEMBERED, that on this 1ih day of August, A.D., 2010 there was begun and holden in the
Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at
10:00 a.m., a Regular Term of the Commissioners' Court within said County and State, and there were
present on this date the following members of the Court, to-wit:
Michael J. Pfeifer
Roger C. Galvan
Vern Lyssy
Neil E. Fritsch
Kenneth W. Finster
Wendy Marvin
County Judge
Commissioner, Precinct #1
Commissioner, Precinct #2
Commissioner, Precinct #3
Commissioner, Precinct #4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the US Flag and
Commissioner Fritsch led the Pledge to the Texas Flag~
APPROVE MINUTES OF JULY 8, 2010, JULY 14, 2010, JULY 22, 2010 AND JULY 27, 2010
MEETINGS:
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A Motion was made by Commissioner Fritch and seconded by Commissioner Lyssy to amend the minutes
of July 8, 2010 meeting to reflect that the bids for Malathion and Oil Soluble Synthetic Pyrethroid did not
meet specifications and to approve the minutes with this exception. Commissioners Galvan, Lyssy,
Fritsch, Finster and Judge Pfeifer all voted in favor.
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve July 14,
2010, July 22, 2010 and July 27, 2010 meetings be approved as presented. Commissioners Galvan,
Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
MEMORIAL MEDICAL CENTER REPORT:
Duane P. 'Doc' Coulter, Interim CFO presented the Memorial Medical Center Financial Report for June
2010.
Memorial Medical Center
Port Lavaca Texas
Interim CFO Report
June 2010
Balance Sheet
The financial statements for June were prepared using a 'mini cost report' template for contractual
adjustments. The MMC cost per day for MedicaTe is significantly over the current interim rate, and the
current Medicare payment for outpatient services is slightly over the current cost. This leads to a
receivable from Medicare, and also from Medicaid. Per notice received from CMS (noted below), our
rates will increase effective August 1. The increased rates and the decreased costs will potentially lead
to a need to request a rate adjustment from CMS in the future, By using the 'mini cost report' template,
MMC will know monthly the status of the payable to or receivable from Medicare.
Cash continues to be critical. It has not been necessary to use the loan from the county. This 'cash
crunch' will be somewhat relieved when the cash from CMS is actually received.
Gross Patient Accounts Receivables were $6,620K at June 30, with an allowance of $3,599K, or a Net
Receivable of $3,021K. Subsequent to Jan 1, 2010, MMC has 'outsourced' the private pay billing and
statements to CPSI, our Information Technology vendor. In preparation for this transition on July 1, all
patient accounts were r~viewed. Many accounts were 'written off' to bad debt, but all accounts with
regular payment arrangements were retained in house. Thus, the Net AIR is a much improved in terms
of collectability.
Income Statement
Total Gross Revenue for June was $3,678K, Deductions were $l,902K and Net Revenue was $l,845K.
Total Expenses were $l,805K. Salary was down due to the home health transition and the recent
restructuring. Other items are in line with the previous months. The Insurance Committee met with
Entrust representatives and reviewed the plan costs through the first four months. The results are
encouraging, but four months does not a trend make. Net Operating Income for June was $40K.
The financial statements for June continue to reflect many booking entries related to properly stating
the contractual adjustments, bad debts, and health insurance costs on a year to date basis through June
30, 2010. Going forward, the monthly financial statements will more correctly reflect the actual
month's revenue and expense.
Statistics (Volume)
Most areas were in line with previous month's volume. Total admissions for June were 105 and total
days were 409. Physical Therapy total visits were up to 2167, which is an increase from prior months.
Home Health visits are declining as patients are transitioned to Excel.
j/
Subsequent Events
On July 16, eMS (Center for Medicare and Medicaid Services) notified MMC that it would be receiving
$1,050,183 from the 2009 Medicare Cost Report, $55,977 for 2010 Lump Sum for Swing Bed, $445,800
for 2010 Lump Sum for Inpatient Acute, and $44,142 for 2010 Lump Sum for Outpatient, or a total of
$1,596,102. The same letter increased the rates for Medicare acute, swing bed, and outpatient services,
effective August 1. As of this date, (July 23), the cash had not been received, however, it is expected
soon in the form of an Electronic Fund Transfer.
M:morial Medical~ler A 1--
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~DOC' Coulter, FHFMA
Interim CFO
7/23/10
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MEMORiAL MEDiCAL CENTER
PATIENT ACCOUNTS RECEIVABLE
06/30/10
AGED TRIAL BALANCE:
FINANCIAL CLASS < 30 31 > 60 61 > 90 91 > 120 > 121 TOTAL
-
MEDICARE $ 1,490,611 261,215 138,813 13-1,543 292,816 2,314,998
% 64% 11% 6% 6% 13% 35%
MEDICAID $ 390,793 87,665 15,350 11,718 61,955 567,480
0/0 69% 15% 3% 2% 11% 9%
-
BeBS $ 363,847 101,498 72,867 77,302 181,700 797,214
% 46% 13% 9% 10% 23% 12%
--
COMMERCiAL $ 546,028 226,433 97,120 152,848 293,809 1,316,239
% 41% 17% ~oi< 12% 22% 20%
~" 1..0
PRIVATE $ 365,062 295,927 285,704 258,642 418,748 1,624,083
% 22% 18% "i8,}~ 16% 26% 25%
-- ._--".., ~
TOTAL $ 3,156,341 972,738 609,854 632,0.54 1,249,027 6,620,014
% 48% 15% go/. 10% 19% 100%
,0
_A. - --
NOTE .,. Amounts and percentages may sum to '+' or '.' 1 and 1 % of the total or 100%, respectively, of their particular
category due to rounding,
AVERAGE DAYS iN PAT!IENT ACCOIJNT8 RIECIEI\! ABLE
GROSS
_, D~Q~M ~1ER:.,,,L_~~~'nj~ErL___,,,,__~fJ~,~!L~~.:(':~~,___,,,.w__..l~RgL._,,_____~E:~~L w_,._~__~_ M.f.\Y _.._".",.....,_~~!~!'!g.
=,__~ 64_~" ~63,~8 .I """'"'=~""-~~.:.~_~I--=~~l.?J..,.."..---.!~__-'"-__:.C!.:.~~J....=-d2:
MEMORiAL MEDlCALCENTER
CAPl'f AL ACQUISITiONS
FOA PERIOD ENDED 06/30/10
MONTH DESCRIPTION DEPT BUILDING EQUIPMENT TOTAL
01/10 BI-DIRECTIONALINTERFACE ER $ 8,100
NEOTOOLINTERFACE ENGINE IT 20,700
SUB-TOT AL - 28,800 $ 28,
f--.
02/10 OILLESS COMPRESSOR PLANT 9,710
SUB- TOT AL - 9,710 $ 9,
03/"10 KARL STORZ ENDOSCOPY SURGERY 5,846
BEDSIDE MONITORS (2) ER 14,802
SUB-TOTAL - 20,648 $ 20,
04/10 NA -
05/10 N/A ..
06/10 N/A -
TOTAL. b- .. 5~,158 5~,
",,,,,.,. . ,. -- - ~
leu PATIENTS ADMITTED
ICU PATIENT DAYS
MEMORIAL MEDICAL CENTER
PATIENT STATISTiCS
JUNE 2010
THIS MONTH THIS YEAR LAST YEAR
THIS MONTH LAST YEAR TO DATE TO DATE
-........~
105 113 621 686
17 21 11 9 141
3.90 3.44 4.20 3.89
409 389 2,611 2,668
54.53% 51.87% 57,70% 58.96%
13.63 12.97 14.43 14.74
20 19 22 23
5 7 5 7
1,303 1,459 7,838 8,494
6 3 36 21
30 57 280 302
15 19 106 154
39 47 261 379
9 13 64 62
20 32 i57 i ;34
3 4 24 19
g 10 73 44
9 11 C;;'" 57
v;!-
2.11 1.82 r'} -1 c;,- 1.86
c... ,:..l
19 20 133 106
59 62 330 369
4.68 3.97 4.84 4.54
276 246 1,597 1,676
21 18 94 101
71 52 315 305
3 2 17 16
0 0 0 0
PATIENTS ADMiTTED
ADMISSIONS FROM ER
AVERAGE LENGTH OF STAY
PATiENT DAYS OF SERVICE
PERCENT OF OCCUPANCY*
AVERAGE DAILY CENSUS
MAXIMUM ON ANY ONE DAY
MINIMUM ON ANY ONE DAY
AD,JUSTED PATIENT DAYS
SWING BED ADMISSIONS
SWING BED DAYS
08'S ADM.ITTED
08 DA '{S OF RVICE
PEDiATRIC ADMISSIONS
PEDIATRIC D/\YC:; OF SER\!!CE
,
NEWBORNS FOR MONTH
AVERAGE LENGTH OF STAY
Df\ YS C:W SEFNI
iVIEDlCARE PATIENTS ADMITTED
AVERAGE LENGTH OF 8T A Y
DAYS OF SEFWICE
MEDICAID PATIENTS ADMITTED
DAYS OF SERVICE
DEATHS
AUTOPSIES
SURGERY:
INPATIENT PROCEDURES
OUTPATIENT PROCEDURES
CESAREAN SECTIONS**
TOTALS
11
66
3
80
11
90
3
104
"75
409
2'1
505
65
482
16
563
*Based on 25 beds
THIS MONTH THIS YEAR LAST YEAR
THIS MONTf-'! LAST YEAR TO DATE TO DATE
-~--...........,.
)UTPATIENT VISITS 1,263 1 ,494 7,751 8,462
:MERGENCY ROOM VISITS 852 844 4,914 5,11L
TOTALS 2,115 2,338 12,665 13,573
.ABORATORY:
INPATIENT PROCEDURES 5,089 4,719 31,173 31,868
OUTPATIENT PROCEDURES 16,251 21 ,197 96.091 117,417
~ .......
TOT ALS 21,340 25,916 i 27,264 149,285
iADIOLOGY:
INPATIENT PROCEDURES
OUTPATIENT PROCEDURES
BONE DENSITY
NUCLEAR MEDICINE
UL TRASOUNDS
CT SCAN S
MAMMOGRApHY
MRt
TOTAL.S
91 11'7 597 661
721 997 4,545 5,277
15 11 86 75
61 118 461 478
154 187 944 951
232 300 1,552 1,589
70 118 501 583
'116 147 667 671
.'0.
f ,460 1,995 9,353 10,285
)HARMACY;
IV SOLUT!O!\lS DISPENSED
DRUGS DISF'E!\!SED
HIGl-'! COST [)f1 UGS DISPENSED
TOTALS
'1,192
i 2,05~2
1,084
1(J,819
1496
'M_~'_~___~~_~'
13,399
6,763
75,159
8.198
,....,,..,....,."""~=~"'b.........--...........,"
90,-120
7,370
70,324
~~~_._," 9,?~2._"
86,929
_._,.,_.__11 ~5 ..
14,439
:IESPIRATORY THERAPY:
INPATIENT PROCEDURES 918 676 6,538 6,607
OUTPATIENT Ptl0CEDURES 200 -161 "1,508 1,526
STRESS TESTS 6 10 41 32
EKGS 183 219 1,'159 i ,257
EEGS 4 2 20 10
,~~--....~ '~_~.r-.-_ -_.............----=
TOTALS 1,311 1,068 9,266 9,432
'HYSICAL THERAPY:
INPATIENT PROCEDURES 463 427 2;453 2,795
OUTPATIENT PROCEDURES 1,694 1,354 7,661 9,436
HOME HEALTH VISITS 10 155 372 687
-- ~ "~--~~.....
TOTALS 2,167 1 ,936 1 0;486 12,918
THIS MONTH THIS YEAR LAST YEAR
THIS MONTH LAST YE,l\R TO DATE TO DATE
...~~,---
-lOME HEALTH CARE:
MEDICARE VISITS 243 707 3,691 3,955
OTHER VISITS 4 72 202 283
ST ISS 0 0 1 6
TOTALS 247 779 3,894 4,244
JIETARY:
MEALS SERVED TO PATIENTS
MEALS SERVED IN CAFETERIA
TOTALS
1,348
4,471
5,819
1 ,476
4,768
6,244
8,824
2"1,337
36,16'1
9,410
24,621
34,031
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CODE rulTiMBER DATE
Ai:l( :13~I~06 06/1.0/10
AiP :!.394()'i 06/1,0/10
A/if B9406 06/10/1.0
A./P U.9409 iJ6/10/U.i
AI? 13S410 06/1.0/:1.0
AlP. 1j9411 06/Ul/I()
AlP H9412 D6!:lD/I0
A/P 13941.3 06/10/10
A/l? :1.39414 06/l0/:L(J
AlP 13941.:5 06/10!M
A/P 13941(i 06/1,0/10
AlP 1.39417 06 no 11.0
A/l? :i.394lS 06/:1.0/J.O
AlP 139419 06/J,O/1.0
A/P 13%20 06/10/10
AlP 139421. 06/l0nG
hIP B$l422 {i6/10ilD
p.../I:" :l39~123 06/In/tO
A/TJ :1394 U (j6/LO/).('
UP 1394.25 06/tO/10
.ii/:P 139426 O(i,l to,l:to
A/:\? 139({,27 06/1(j/1O
h/r' :L:194~li~
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:\./P 13-9430 06/1..0/1U
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.1\/:[;"1 1~~,94...}2 06/10/ .;
A.iP :L~):943j 06/10/
.\/:1_;1 13943;\ 0B/IO/tO
.~1./P 1::19d35 06/LO/10
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A/P 139.<<39 06/1-0i:LO
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A./P .L3941i3 06!1G/l0
hiP 1:19444 06i10/HJ
A/P :1.39;14:.1 OG/lQ no
.f1./'F. 139.41,16 06/10/10
AlP 1394417 06n.O/J.O
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AlP :1.39449 06/:LO/l0
AlP I3945D 06/10/10
AlP 139451 06/10110
}'..i:~ 1394S2 06/:LOhO
A/P 13 94 5:3 OE/:LO/iO
A./P :1394\:\4 06/10/l0
A./P 139455 06/:LO/10
AlP 139456 06/10110
2\J10lJ!ii'J:
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337.115
230,12
30,00
313.30
1,039,53
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448.92
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25.00
56,50
8, :L2L 16
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992.13
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'AiP 139459 06/1.0/10
AlP 1.39460 [11i/1OnD
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>AlP :139462 06nO/1.0
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A/P 139465 06/1'0 no
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AlP 1.39467 06/l0!10
AlP .1.39468 06/10/10
/~l:(1 13,%69 06!:LO/l0
AlP 1:394'10 06/10/10
M'fJ 1394'71 OIi/lO/l0
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A/l? 139473 06!Hl/IIJ
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UP 139475 06/10/10
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A/P 1:j9<lHr) 06/17/10
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,AI;? 1394H'7 iJ6/:L7 /10
A/:r 1:3 94HH 06/t
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!~/R J3~l(f90 06/17/:),0
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VI' 139499 [)6/:L7/J.O
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k/:f! 139501 06/1'7/10
liP 13!H02 06/17/1..0
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CODE mtrooBER D~rE
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"An? ;).39508 06/17 !.to
AlP 139509 06/17/10
Ai~) D9510 06/17 no
t~.i~t :1.39511 06/J.'7/10
A/Ij 139512 06/17/1.l1
Ail? 139513 D6/D/lO
A/'ll 139514 06/1'7/10
M? B9S:i.S 06/1'7/1,0
AlP 139516 06 /l7 /1.0
AlP 1395J.'7 06/17!:\.0
AlP 139518 06/1'7/10
Ai'iJ :L39S19 06/17/J.O
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A/P 139524 06/t7l1.0
A./P 139525 06/rJ 110
AlP 139526 05/J.7/lC
UP t3:!r527 06/;i.7/1(;
h}:{:1 139~j:~n 06/1.7/1.0
AiP J305.29 G6/17/.'LG
A/l~' 139~530 06/1'1/1.0
{i'/P 1:~f}~~'3:i. (~6./ 3.,,/ / :LD
J..'3 9~'5 3 :~: 06/17/IO
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Ai]? 13~~'j:;',~i ue/:L'Y/:i.D
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AlP 13H536 05/t7/J.1J
A/P :r~9~53? 0-6/t'J/:LO
Ai:? J3953a 06J:l.'7I.LO
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A/:P i39~j4n 06/t') /1.0
l~/P 139549 0511.1/10
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A/P 139551 06/:L7 /1.0
A./p 139552 (Jo/:L7 /:l.()
AlP 1395!i3 06/17/l0
A/P D9%4 05/n1lO
AlP 1395!j~j L'6/:L'7/10
AlP t395!i6 06/1.7/1.0
AlP l39557 06!l7/10
.ll./p 139~)58 06/17/10
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CODE NUMBER DATE AMOU1~r PA'~E
lk/P 139559 06/17/10
Ail' U9fi60 06/2W.O
AlP ,1.39561 00/24/10
An 139552 06/24/1,0
h!P 139563 06/24/10
A!P :t39!l64 06/24/J.C'
MP D956S 06/24/J.O
AlP B9556 06/24/10
AlP 139567 06j24/J.O
hiP 139558 0612411.0
AlP 139569 06/24110
!,/F t39570 06/2'~/10
A/I? :r.:m '71 06/24/10
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AlP 1!19573 arl/24/U;
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.t::\/P' 1395n 06/24/10
Art 139S7(~ D6/24/10
Ai}! 139:~;77 06/?A/tO
/!,/P 139571:1
A/P t~~9!:>?9
.:\/1? 1.395BO n6/24./:/'O
A/j;~ :::"39!5f~1. 0"6/ _24 / JO
A/P t39SB2 CJ6/24/10
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h,/:F' :l39:5g4 06/24/10
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A/:f;'; 139'.!.iH6 'LC
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;';; \.39.:j8H 06/2/,[(/10
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{!../1: :L~19~590 {)(;/:,/i/:L(;
ti./P L~;9591 G6/24/:LO
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!\/:~ 139593
~t / 'i? 139~)9~: o-{~/.24!i.O
i~\/P T39E;g~5 \J6/24/:LO
!t/'(: }'3959t~ 06/24/10
;./P 'U9!i~17 06i24/10
~./l' 139598 D6id4/l0
~jP j.39f599 (.\6124/1.0
\,/p 1396'00 06/U/l0
till 139601 06/24/l0
kiP 1.3960.2 06/24/10
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/liP 13961.0 Dum/lQ
1~/!j 13961.1 06/24/10
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AlP 139513 06/24/10
A/l> 1.7J%l.4 Q6/Wl0
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All' 139622 ll6124/10
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A/I! 139624 06/24/10
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A/& 139629 U6/:;1,4/10
hi},": 139630 n6/~~I.;\/I0
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J.:.,/P 13~)645
A/l? 1396(;6 06/2,4 /1,0
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hiP :U%48 06i24/\O
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A/I' 139653 06/24/1.0
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l~.iJ? 1:~%57 0(i/~4/1.0
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ll./P 1.39660 06/24/10
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CODE ~R~IBmR DATE
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Jl'Il1iE: 15: 28
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4203.31
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4737,84
4965.64
4'785,07
2920,57
3049,13
5472,56
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4624,88
4815,77
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319'-\,38
33S'J,58
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2151. 20
1381,05
4190,44
2210,38
ih1 DATE: 07/:19/10
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825.50
1171,25
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2159.67
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3347.53
4328.14
432.00
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5607,43
4079.97
4173.87
951. 75
2094.58
1226.90
2897.39
DATE~ 07/J9/10
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2672.13
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2105.95
1386.94
361]6.2.5
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1386.01
1823.04
2725.26
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EECTCiE
'/HC' SECrrION LEADER
.SHIEH.! St1vITCHBOARD
:J:T SECRETAHY
iLLECTIONS CLEEK
.B l\SSIStI'Ai\rr
:GISTRNrION CLEHK
S FOLLOVi UP CLERK
GIS'j'Rl',TION CLERK
SURANCE COORDINATR
LZ30. 'I;
1523, ~)6
:.~258.n4
4530 ),1
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L393,44
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1285,[18
:L37Ll.26
1211.75
1445,04
736.46
4853,36
2G12.67
1419.10
1450,25
1183.94
1574.58
1272.00
1347,24
1228.16
1755,20
-.iN DA!'pE: 07/1. 9;]. (\
TINE; 15:2B
lIiE!10Rli\I, HEDICAL CEI~TER
DEFAUJ.,'I' FORHAT FROH DB019
PAGE 5
RTitle PRTotGross
ECIS'I'RXl'ION CLERK
---------.---.---------.---------------
I
N r1999.00
ECIS:T'R~;I\ION CLEHr":
\TN
ECiJRI~'Y OFFICER
~)I /HI'T/DC CLEl<K
EDICJ\TD COORDTN2\TOR
VN
\D1OLOGY TECH
f~ OlFf pp ].\SSTST'l-\I~T'
EGT STRA'T'ION CLERI\
SGIST'RNl'IOI\) CLERK
EGIs'rFATION CLERK
iSTEM SPECIALISI
\[J'1' CLERK
'iSTEj.-1 !\NlII,YST
TR l-11\T'EHIl\LS dGNT
910.39
1262.87
233:).80
1572.19
2132.52
1761.82
1827.01
1030.50
2472.58
982.03
1.382.25
1273. r16
7024.lj!;.
1410.38
:1,497. ':.6
3'769.60
?ta:l ,I. IDes = 236
nnd totals 66304').23
CIHCP MONTHLY FINANCIAL/ACTIVITY REPORT
COUNTY NAME
Calhoun
REPORT MONTHIYEAR
June-2010
I. Application / Case Data
1. A licatio~~ Approved During Report Month
2. A lications Denied During Report Month
3. Active Cases Denied During Report Month
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.. '- L
~-~~~~"" "
CASES
12
34
16
II. Creditable Expenditures During Report Month
. ::.l.~~;~~~~~~~""~~~~=--~=~~~~~='w';'''4l'~,=~~~;;.<!l;U~~~~~~~~~~~~=
1. Physician Services ----l $ _ 13,942.28
2. _prescription Drugs__________"___.__,_,_._~_ ' ..t________~J..5,218.21
~ ~:_!j ospl!a I ,_.!!1p~~ient S:? rvices --'---.-----.---..-.-----....'"--.Tl-"--...----~-,--,---,----.--_?~~2. O~_
. 1:1 o~pJl~,!Lg~!,e?JJ.ent Se rvics:~.._.__.,___,_,.,...__,_'''_."...,'___.,_..__..J_ $ ."..___'"',..,._..._._M_.,_._..._...._".,_,.~_.~'7 ,?~~.:~2 .
5'-~a~i11 X~e!yiceL-_______b_______~4~_
t?..:._~ ki! led Nursing Fa cil ity Servic~s ^_.__..__._._...~--J-~---'''_._----___..,_..._..__~_____,--'--"::""--1
17, Family''pI~______ 1.._______~
__'_~"""~,..~~u....._._..._,..,.............""__"'~..~,.~.,_.~_"........_~__...._""""_.........._-................~,...,.~""'''--......,.._.~,......~~.,.~.......~,'',.''""~>u.._...,__.__.._.._.,..."~".~__..N'.~'_"....,,~'.........,__....."",._...,,""...,__,._"'_......_.~_....;..u..."""'""'....."'__............_.........__,_.
,.~.'''...~._,V'>-''V^^._"...~"~"'.,'___.....,......._''''',..,._..._~~.~____-"--_..._-...,._-'"'~,"-~-.~~......."""'.......__..."".....,...".,_.,,...,._.A."'A""'"._'_...-"'.~.""'-....,..^""".."'''A_~_,___...'"''..~_._._._.,.._^....._...w.._........._~__~._"A.""""'~.._._...-__....-....._.................._.......__
_______..._...________ S ubtotai ._____..______._,_ ~_....___._____________ 81 , 155. ~Q
qlHCP Refund __________..__. 1___________.
~._<~~!:oRT~,Mo."!T!1.,I21~h._~,~~=~=_~,~"...__.__=".w~
F!SCAL YEAR
TOTAL $559,243.57
. \...,/fyt./tr)/\_t C ('--.r '-tZ/J (' tL-{/vt",..;i!X2; .__~__
Signature of Person Submitting Report
7/16/2010
Date
Monica Escalante
CIHCP Coordinator
FUEL BIDS:
The County Auditor read the following fuel bids, which were opened by Peggy Hall and Susan Riley for
the period beginning August 16, 2010 and ending September 15, 2010. After reviewing said bids, a
Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to accept the bid
submitted by Sun Coast Resources for the automated card system fuel and Diebel Oil Co. for fuel to be
delivered. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
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07126/2010 09:22 CBlhoun COtI'lty Treasurer1Aucltor
\J'M;;.JC l;)~ It!
r_y..,,.,,,,,,,,,,,,,
~_YI TWI.IIEI-ka-IQ _,________ =-
INI A IIN TO BID
.l1li ......
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...71
PIlI LAVAIA
BID ITEM~.'"
w . _ ...._. r ...-- ]
-----..------- -
IX 11111
~ ~- J PSIID fIlM: AUGUST 1 e, 2010
IUIItl: SePTeMBeR 16. 2010
YOU Aft! INVlT!O TO SUBMIT A BIO ON THE ABOVE ITEM TO' _flICHAA.J PFmFfiR, CA.UlOUN COCINT'f JUD(J!. 211 , ANN sr,
3lftD I'1.001t MOM 301, pORT LAVACA 1'K "'1'
BIDS SHOWL.O BE SUSMiTTED IN A SEAl.EiD ENVE~_OPE F'LAINL Y MAFlKEO: Si'AL.1ID /lID- [~P~~-- _....J
IiUOS ARt DUE AT 'T'HIl JUDGU'S OFFICE ON OR B!FORE: . 1():O!J AM.THUffSDAY~AUGU8r 6, 2010
BIOS WilL BE AWAROED AT THE CONN'~N!PtS' OOURT MEETING ON; THCJ1ItSDA Y, AUtJUST 12, avJ10
TH! O:'OCK IN THe OOI.JN'l'V JUDQI'S OI'FICE IS THE OFFICIAL CLOCK THAT WILL BI! USED IN O!TERMINING -me TIM! THAT.A P10 IS
RECEIVED ANt) THE TII.1E THAT BIDS WILL BE OP!Nl!tl. ISlOS RECEIVEO AFTliR THE OPENINQ '1M! WII.L III RETURNED UNoPENED TO
Bl~. "HE COMMI$8!ONEAS' OOURT RESERVES THQ ~GHT"O WAN! Tl!OHNICAUTlel, REJECT AN'( OR ALleIOS. TO ""CCEPT 1 He: B:D
OliiMfiC MOST ADVANTAGaOUS TO CAlHQUN COUNTV AND TO. THE S01.1 JUOGe IN OI!"!'ERMlNlNQ WHICH alae Wil..lll9! Moe-r
APVAN"AGEOVS TO THE COUP\ITV. THE COUNTY OF CAlJoiOUN, 'T!AAIS 1$ AN EQUAL. iMPI.OYMiNT OPPORTUNITY EMF'LOYEFt. THE COUNfV
Does NOT OtSC~.IMINATE ON THE B^SIS OF RACe. COLOR. NA:iONAL ORIGIN, SU, ftI'!LlGION, AGE OR HANOICAPPED ST~TU8IN
EMPI.OYMeNT OR THE PROVISION OF SERVICES.
.'D IT.. FUlIL-IlULK DILIVlIIIID
~ VARIOU.
Sl-.r POll COUNTY' 'UIlIL TANU
J!Jl6IL1M1:1!Hf. VBIOU.
_ _ _ --" _.................. _...._ __ ___ _lII7JIIIl__1__ _...... ___ ....'_ '-lll__ __ -..... - - __ 1I'..1IlflMfpo __ .......,... -,-
JafiJ,t!lU 7'ION8: DI_IIL lI'UICL
>>OELIVSAY mu.t b. made wHhin 2ol\ hours after ftGItiving orelllf' from 1he County O"partrnent in the qU8!ntlr~
orlMred. If vendor ctInnot deliver within 24 hQur8 or r.ruMa .0 cloaver, the County OoP8lrtm.nt will <l'rder from t~ q\l!)(i
10Wlt&t bIdd.,.
...PRICe Per Gallon MUST INCLUOe.1l '....nd ohargee.ll'1Oluding.1I TaxNIFN' the county IS 1'01 exempt frcn (for
1It)(llImple: $O.ZO Stete exo.e T.x. St.tta O.:iverylEnvlronmer.ta! FOlt" !!'.~r.1 Oil Splll Recovery Fe.. lJI1d Federal
I.UST Tu)
:>>FRE& FFlOM WATER AND SUSPeNoeo MATTER
JJlIJI h UN" fBlCi
GAL.L.ON oL. to q '.
-~~~~---~---~~----~-~--~-~-~~-----~~--~~--~~~~-~
~IIICATJONa: RIfGD'LAll 'UJlLBADBD GA80LlHB
>>DeUV~Y mUlt b. made within 2A hours Iftor receiving order from tt'ie County Oeptanmtnt in the quantlt}l
ordtnd, If vendor QIlnnot deliver within 24 h01J11J cr retu... to "aliver, the County Oeplt'tment will order from the n~Jrt
!Owe. bidder.
....PRICE Por Gallon MUST INCLUOI! .n f... and ohaliBllnolucllng ell rex..n:... the County Is l'lOt exempt from {oIor
.xample: $0.20 Stat& E)(oIte TOle, SlaW, Oeilv''YIE:wlronmental Peet. F..d.ral Oil $pl!l AeC()\Ifry F4!l*lt and Federal
LUST Tu)
....FREE FROM WATER AND SUSPENDED MATTeR AND A MlN!MUM OCTANE OF 87 (AVEAAGt: ME1"HOD)
J8BI r)- J IqlJ.f:IJI fIJI"
GAL.~ON ~_._
/JIm! J)fY 1'0 B1.1' OtiMPLE1'BD BY mnDJER)
=J~S-~O yJ~~
PlllJUMf: 5CLY'CLh Kri-....~~r _ ......-a: o,s'2.=- 32.24~~_
PW\lllIT,., f.X1t'f1Y81lIlII_.....~
MondllV, July 25, 21110
.. ....Will
07/26/2010 09:25 Calhoun County TreasurerlAuditor
IfAX)3615534614
P .002/00 5
CAlHOUN COUNTY, TEXAS BID SHEET- IEmL -AUTOMATED CARD SYSTEM
I
INVII A liON 10 BID
BIDDER
SUN COAST RESOURCES
1118 S WRLS
EDNA IX 77867
BID ITEM I FUEL-AUTOMA TED CARD SYSTEM I PERlD FROM: AUGUST 16. 2010
PERIIDTO: SEPTEMBER 15,2010
YOU A~E; INViTED TO SUBMIT A SID ON THE. ABOVE ITEM TO: MICHAEL J PFEIFER, CALHOUN COUNTY JUDGE, 211 S ANN ST,
3RD FLOOR, ROOM 301, PORT LAVACA TX 77979
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED BID- ~AUTOMA reo CARD SYSTEM -.
BIDS ARE DUE AT THE JUDGE'S OFFICE ON OR BEFORE: 10:00 AM, THURSDA Y, AUGUST5, 2010
BIDS WILL BE AWARDED AT THE COMMISSIONERS' COURT MEETING ON: THURSDA Y, AUGUST 12, 2010
THE CLOCK IN THE COUNTY JU DGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED, BIDS RECEIVED AFTER THE OPENING TIME WILL BE RETURNED UNOPENED TO
BIDDeR. THE COMMISSIONERS' COURT ReSERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS. TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS Will BE MOST
ADVANTAGEOUS TO THE COUNTY. THE COUNTY OF CALHOUN. TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOyeR. THE COUNTY
DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR. NATIONAL ORIGIN. SEX, RELIGION. AGE OR HANDICAPPED STATUS IN
EMPLOYMENT OR THE PROVISION OF SERVICES.
SID lI6MJ
DEPARTMENT:
DELIVERY
DI!6TINATIDN
FUeL-AUTOMATED CARD 8YSTEM
VARIOUS
FOB BIDDER'S FUI!L PUMP LOCATION-PORT LAVACA, TX
VARIOUS
-----------------------------------------------
SPECIFICATIONS: DIESEL FUEL
>> PRICE. Per Gallon MUST INCLUDe all fees and charges including all Taxes/Fees the County is not exempt from
(for example: $0.20 State Excise Tax. State Delivery/Environmental Fees, Federal 011 Spill Recovery Fees and Federal
LUST TAX)
....FREE FROM WATER AND SUSPENDED MATTER
UNIT
GALLON
UNIT PRICE
/).. 'J~"'"
-----------------------------------~--------.......-
SPECIFICATIONS: REGULAR UNLEADED GASOLINE
>> PRICE Per Gallon MUST INCLUDE all fees and charges including all Taxes/Fees the County Is not exempt from
(for example: $0.20 State Excise Tax, State Delivery/Environmental Fees, Federal Oil Spill Reoovery Fees and Federal
LUST TAX)
>>FREE FROM WATER AND SUSPENDED MATTER AND A MINIMUM OCTANE OF 87 (AVERAGE METHOD)
UNIT UNIT PRICE
GALLON .1 SS
l} I j.. ;;.rBELOW TO ll'l!/. :OMPLETED BY BIDDER)
DATE OF BIl 'lJ L *S ~I> I e/
AUTtIOftIZED KIGNIn. mLf: R~ . (, ,
PRINT NAME: {r()l7Eftr Pr>.:r niL TRfPIIOrE NuraH:. .3 t I - 7 fl J.- - 51 2-0
PLEASE UST ANY EXCEPTIONS TO III ABOVE SJl(CIICA TlONS:
Monday, July 26, 2010
BlUR SIft COAST RESlUlID
MALATHION AND OIL SOLUBLE SYNTHETIC PYRETHROID BIDS THAT WERE AWARDED ON
THURSDAY, JULY 8,2010:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to award the bid for
Malathion to ADAPCO and for Oil Soluble Synthetic Pyrethroid to Clark Mosquito Control Products, Inc.
that were awarded on Thursday July 8, 2010. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge
Pfeifer all voted in favor.
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APPROVE SPECIFICATIONS AND AUTHORIZE COUNTY AUDITOR TO ADVERTISE FOR BIDS
FOR A USED MOTOR GRADER FOR PRECINCT ONE:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve
Specifications and authorize County Auditor to advertise for bids for a used Motor Grader for Precinct
One. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
ROGER C. GALVAN
211 S. Ann
Port Lavaca, TX 77979
(361) 552-9242
/ I
August 4,2010
To: Honorable Judge M. Pfeifer
From: Commissioner Roger C. Galv
Re: Agenda Items
Fax (361) 553-8734
Pager (361) 579-7915
Mobile (361) 935-3552
Please add the following line item to the next scheduled Commissioner's Court Meeting;
Thursday, August 12,2010.
Discuss and take necessary action to approve requesting bids for Precinct One for a used
Motor Grader in accordance with the attached specifications
Attach.
cc:.
V. Lyssy, Pet. #2
N. Fritsch, Pet. #3
K. Finster, Pet. #4
C. Mueller, County Auditor
R. Kokena, County Treasurer
La Salle Monument
Indianola, Texas
Vsk/
. Bid Specs for +hn Dee"" 6'12Il Motor Grader:
. Machine Shall have a Minimum Net Horse Power of 160
. Engine shall be wet sleeved and built by grader manufacturer
. Transmission shall be a Power Shift, Direct Drive 8 Speeds
forward and 8 speeds reverse
. Brakes shall be 4 wheel Effective Power brakes with separate
emergency brake
. Machine Shall have a minimum turning radius of 23 feet 8 inches
. Machine shall have ~ wheel drive with the ability to disengage
. Shoulder Reach outside the wheels shall be 82 inch minimum
. Tires shall be 17.5 R25 Radials
. Moldboard shall be 14 feet
· SAE Operating Weight before add-ons shall be 33,000 Pounds
. Final Drive shall have planetary reduction
. Machine shall have Factory installed Air-conditioning
. Machine shall articulate behind cab
PUBLIC HEARING ON THE MATTER OF THE USDA RURAL DEVELOPMENT GRANT
APPLICATION FOR FURNISHINGS FOR THE CALHOUN COUNTY SEADRIFT BRANCH LIBRARY:
Judge Pfeifer opened the Public Hearing on the matter of the USDA Rural Development Grant Application
for Furnishings for the Calhoun County Seadrift Branch Library at 10: 12 am. There were no public
comments. Judge Pfeifer closed the Public Hearing at 10:17 am.
USDA RURAL DEVELOPMENT GRANT APPLICATION FOR FURNISHINGS FOR THE CALHOUN
COUNTY SEADRIFT BRANCH LIBRARY:
A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to authorize.
applying for the USDA Rural Development Grant for Furnishings for the Calhoun County Seadrift Branch
Library. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
RENEWAL OF THE BUILDER'S RISK INSURANCE POLICY FOR THE NEW SEADRIFT BUILDING:
Passed on this Agenda Item
ORDINANCE ESTABLISHING A JUSTICE COURT JUVENILE MANAGER FUND:
Passed on this Agenda Item
RESOL TUION DESIGNATING UNION CARBIDE CORPORATION AS A TEXAS ENTERPRISE
ZONE:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve a
Resolution Designating Union Carbide Corporation as a Texas Enterprise Zone. Commissioners Galvan,
Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
WHEREAS, Calhoun County (County) has previously adopted an Order dated August 25,2005 electing
to participate in the Texas Enterprise ZoneProgr~m'<ll1d thelocalincentives offered under this resolution
are substantially the same on this date as \vere outlined in the Order; and .
WHEREAS, the Office of the GovemorEconomic DevelopmenLand Tourism (l':DC) through the
Economic Developmerit Bank (Bank) will. consider The Union Carbide Corporation as an enterprise
project pursuant to a n01l1inationandan application made by the County;
WHEREAS; the County desires to pursue the creation of the proper economicand,~ocillleJ1vironment in
order to induce the investtrtentofprivate resources in productive business enterprises located in the.
County and to provide employment to residents of enterprise zones and to other economically
disadvantaged individuals;
WHEREAS, pursuant to Chapter 2303, Subchapter F of the Texas Enterprislil Zope}f\<.:t,Texas
Government Code (the "Act"), UniotlCarbideCorporatioll has applied to the Coulltyford~signation as an
enterprise project;
WHEREAS, the Countyfillds that Union Carbide Corp()rationmeets the, criteria for designation as an
enterprise project under Chapter 2303, Subchapter Fofthe Act on the following grounds:
1. Union Carbide Corporation is a "qualified business" under Section 2303.402 ofthe Act since it
will be engaged in the activcconduct ofa trade or business at a qualified business site within the
governing body' s jurisdiction located olltside of an enterprise zOlleand at least thirty':'j}ve percent
(35.0%) of the business' new employees will be residents of an enterprise zone or economically
disadvantaged individuals; and
2. There has been and will continue to be a high level of cooperation between public, private and
neighborhood entities within the area; and .
., . ..
. " .
3. The designati()nof Onion Carbide Corporation as an enterprise project will contribute
significantly lothe achievement oftheplaris of the County fordevelopment and revltalizationof
the area.
WHEREAS; the County tlndsthatUnion Carbide Corporation meets the criteria for tax relief and other
incentives adopted by the County arid nominatesl.JnionCarbide Corporation project for enterprise project
statu80n the grounds that it will be located at the qualitledbusiness site, will maintain thecurreritlevel of
employment and create higher level of economic activity and stability; and
WHEREAS, the County finds thaLit is in the best interest of the County to nominate Union Carbide
Corporation project as an enterprise project pursuant to the Act;
NOW, THEREFORE,BE IT RESOLVED BY THE COMMISSIONER'S COURT OF CALfIQUN
COUNTY: thai the findings of the County and its actions approving this resoluti()ntakenattheCourt
meeting are hereby approved and adopted;
. . , . . .:,~ :. -:: :
BE IT FVRTHEKRESOL VEDthaf Union Carbide Corporation is a" qualified business" , as defined in
Section 2303.4020fthe Act,and nleets the criteria for designation. as.a double jumb() enterprise project,
as set forth in Section23 03, Subchapter F of the Act. .
BE IT FURTHER RESOLVED thatthe> enterprise project shall take effect on the date of designation of
the doublejuIrthoenterpriseprojectby the agencyandtenninate five years from the date of designation.
PASSED BY THE COMMISSIONER 'S COURT ofCa.lhounCounty thisI?'_ day of August, 2010,
fY'\fl4.-
(SEAL)
THE STATE OF TEXAS
COUNTY OF CALHOUN
I, Antl-A.,fY'tdu!'- , _ .~ \Jnh1 CJe,(~t.-. of Calhoun County, Texas do
hereby certify~ha~ .the ~bove and forego~ng.'.j~l...a tru.e. ~n#~rr~c.:c. o. pyof Resolution passed by the Calho~n
"County C()mIUlSSlOner S Court on thetll1S!:E~tI3YOf"_~3\J\S.L_,20 10" , . .. ~
(County Seal) eVr\JJ2)~ T' C 'II; bve UJ9j1'l.ftr
AllitaFricke'
County Clerk
THE STATE OFTEXAS
COUNTY OFCALHOUN
Michael J. Pfeifer
BEFORE ME, the undersigned authority ,on thi s day personally appeared
County Judge of the County of Calhoun County, Texas, known to me to be the person whose
name is subscribed to the foregoing instrument, and acknowledged to me that he/she executed the same
for the purposes and consideration therein expressed.
GIVEN under my hand and seal of office thi~.,l~ day of August ,2010
_____~t~
~ SUSAN~ILEY. ... ,.... 04-18-2012
\" ~.W. ~"'MYC... O.MiniS....S..\OnE.l<Plf6S My coitlmlsslon expIres:
'.~""APfI\ 18,2012
, ~4~a,Kl!'l .'~..
, _.~ (Nofary;:)cal)
TEXAS DEPARTMENT OF STATE HEALTH SERVICES (DSHS) CONTRACT NO. 2011-035563 IN
THE. AMOUNT OF $37,088.00. CONTRACT TO ASSIST IN FUNDING SALARY AND FRINGE OF
ONE PUBLIC HEALTH NURSE - LVN AT THE ,CALHOUN COUNTY HEALTH DEPARTMENT. (DR.
CAT-=):
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve the
Texas Department of State Health Services (DSHS) Contract No. 2011-035563 in the amount of
$37,088.00. Contract is to assist in funding the salary and fringe of one Public Health Nurse - LVN at the
Calhoun County Health Department. (Dr. Cate): .iCommissioners Galvan, Lyssy, Fritsch, Finster and
Judge Pfeifer all voted in favor.
~....~._......
. - - -. . - - .
117 WAsh St
Port Lavaca, TX 77979-2912
Bain C. Cate, l\f. D., Medical Director
Phone (361) 552-9721
Fax (361) 552-9722
July 21, 2010
Calhoun County Commissioners' Court
Attn: Honorable Judge Mike Pfeifer
211 S ANN ST STE 301
PORT LAVACA TX 77979-4249
Judge Pfeifer,
The Texas Department of State Health Services (DSHS) has forwarded to Calhoun County Health
Department (CCHD) Contract No. 2011-035563,' labeled RLSS-LOCAL PUBLIC HEALTH SYSTEM. The
contract activity period spans from September 01, 2010 through August 31, 2011. The contract award
.1
amount is $67,088, which is level funding when compared to the FY 2010 contract. I have looked over
the documents, and recommend them to Calhoun County Commissioners' Court for review, potential
approval, and subsequent authorization for the County Judge to sign. The Health Department will need
both originals of these two documents back as soon as possible so the staff can send them back to DSHS
for their sig~ature via secure delivery. Ultimately the fully executed agreements will be returned to the
Court for acceptance, hopefully in the near future.
As a brief explanation, the RLSS-LOCAL PUBLIC HEALTH SYSTEM contract will assist in the funding the
salary and fringe of one of the Public Health Nurse - LVNs working for CCHD. Please notify me if there are
any questionis or concerns about this, or any CCHD issue.
Sincere1y,
j~?A_~~
Bain C. Cate, M.D.
DEPARTMENT OF STATE HEALTH SERVICES
This contract, number 2011-035563 (Contract), is entered into by and between the Department
of State Health Services (DSHS or the Department), an agency of the State of Texas, and
CALHOUN COUNTY HEALTH DEPARTMENT (Contractor), a Government Entity.
(collectively, the Parties).
1. Purpose of the Contract. DSHS agrees to purchase, and Contractor agrees to provide,
serVices or goods to the eligible populations as described in the Program Attachments.
2. Total Amount of the Contract and Payment Method(s). The total amount of this Contract
is $37.088.00. and the payment method(s) shall be as specified in the Program Attachments.
3. Fundine Oblieation. This Contract is contingent upon the continued availability of funding.
If funds become unavailable through lack of appropriations, budget cuts, transfer of funds
behyeen programs or health and human services agencies, amendment to the Appropriations Act,
health and human services agency consolidation, or any other disruptions of current appropriated
funding for this Contract, DSHS may restrict, reduce, or terminate funding under this Contract.
4. Term of the Contract. This Contract begins on 09/01/2010 and ends on 08/31/2011. DSHS
has ahe option, in its sole discretion, to renew the Contract as provided in each Program
Attachment. DSHS is not responsible for payment under this Contract before both parties have
signed the Contract or before the start date of the Contract, whichever is later.
5. Authoritv. DSHS enters into this Contract under the authority of Health and Safety Code,
Chapter 1001.
6. Documents Formine Contract. The Contract consists of the following:
a. Core Contract (this document)
b. Program Attachments:
2011-035563-001 RLSS-LOCAL PUBLIC HEALTH SYSTEM
c. General Provisions (Sub-recipient)
d. Solicitation Document(s). N/A
e. Contractor's response(s) to the Solicitation Document(s). N/A
f. Exhibits attachment.
Any changes made to the Contract, whether by edit or attachment, do not form part of the
Contract unless expressly agreed to in writing by DSHS and Contractor and incorporated herein.
92648-1
7. Conflictin2 Terms. In the event of cqnflicting terms among the documents forming this
Contract, the order of control is first the Core Contract, then the Program Attachment(s), then the
General Provisions, then the Solicitation Document, if any, and then Contractor's response to the
Solicitation Document, if any.
8. " Payee. The Parties agree that the following payee is entitled to receive payment for services
rendered by Contractor or goods received under this Contract:
Name: CALHOUN COUNTY TREASURER
Address: COUNTY AUDITOR TREA.SUER 201 W AUSTIN ST
PORT LA V ACA, TX 77979-4210
Vendor Identification Number: 17460019239004
9. ! Entire A2reement. The Parties acknowledge that this Contract is the entire agreement of
the Parties and that there are no agreements or understandings, written or oral, between them
with respect to the subject matter of this Contract, other than as set forth in this Contract.
By signing below, the Parties acknowledge ~hat they have read the Contract and agree to its
terms, and that the persons whose signatures appear below have the requisite authority to execute
this ':Contract on behalf of the named party.
DEPARTMENT OF STATE HEALTH SERVICES
CALHOUN COUNTY HEALTH
DEPARTMENT
By:
Signature of Authorized Official
,]
) ~
~Jl~vrv
Date
--.m Ii""!. (, ( 3. 1?:f< I f.e-I' {O(j.J 1 JZt I 'If!
Printed Name and Title
Date
Bob Burnette, C.P.M., CTPM
Director, Client Services Contracting Unit
;(1\ ~. I1w~
Address
(512) 458-7470
:rot- t 1--t}v~~Pr ,T'-, 17' 71
.
City, State, Zip
!;~l ~ 553 ..;1 '00
Telephone Number
1100 WEST 49TH STREET
AUSTIN, TEXAS 78756
Bob.Burnette@dshs.state.tx.us
E-mail Address for Official Correspondence
92648.\
DOCUMENT NO. 2011-035563-
AITACHMENT NO. 001
PURCHASE ORDER NO. 0000363927
COWTRACTOR: CALHOUN COUNTY HEALTH DEPARTMENT
DSHS PROGRAM: RLSS-LOCAL PUBLIC HEALTH SYSTEM
TERM: 09/01/2010 THRU: 08/31/2011
SECTION I. SCOPE OF WORK:
CONTRACTOR shall improve or strengthen local public health infrastructure within the State of
Texas by:
. Developing objective(s) to address a public health issue;
. Utilizing resources provided throug~ this contract Attachment to conduct activities and
services that provide or support the delivery of essential public health services;
. Assessing, monitoring, and evaluating the essential public health activities and services
provided through this Program Atta~hment; and
. Developing strategies to improve the delivery of essential public health service(s) to
identified service area.
These tasks shall be performed in accordance with Department of State Health Services (DSHS)
Division for Regional and Local Health Services Interlocal Application. The assessment and/or
evaluation activities must include measurable standards. Acceptable standards include the National
Public Health Performance Standards approved by the Centers for Disease Control and Prevention,
Performance Standards developed by the Texas Association of Local Health Officials, Healthy
People 2010, and any federal, state or local law or regulation governing the delivery of essential
public health services. Other evaluation methods utilizing standards not listed in this Program
Attachment must be pre-approved by DSHS.
CONTRACTOR shall comply with all applicable federal and state laws, rules, regulations and
standards including, but not limited to, the following:
. Chapter 23-11 of the Healthy People 2010;
. Section 121.002, Texas Health & Safety Code, definition of ten essential public health
services;
. Government Code, Section 403.1055, "Permanent Fund for Children and Public Health".
CONTRACTOR shall not use funds from the Permanent Fund for Children and Public Health for
lobbying expenses under the Government Code, Section 403.1067.
CONTRACTOR shall comply with all applicable regulations, standards, and guidelines in effect on
the beginning date of this Program Attachment.
AITACHMENT - Page 1
C:\Documents and Settings\TPerez757\Local Settings\Temporary Internet Files\Content.IE5\CEPYOEEE\ContractCA VEYU5T.doc
DSHS shall inform CONTRACTOR in writing of any changes to applicable federal and state laws,
rules, regulations, standards and guidelines. CONTRACTOR shall comply with the amended law,
rule, regulation, standard or guideline except that CONTRACTOR shall inform DSHS Program in
writing if it shall not continue performance under this contract Attachment within thirty (30) days of
receipt of an amended standard(s) or guideline(s). DSHS may terminate the Program Attachment
immediately or within a reasonable period of t,ime as determined by DSHS.
SEdTION II. PERFORMANCE MEASURES
CONTRACTOR shall complete the PERFORMANCE MEASURES as stated in the
CO~TRACTOR'S FYll Local Public Health Service (LPHS) Service Delivery Plan, and as agreed
upon by DSHS, hereby attached as Exhibit A.
CONTRACTOR shall provide activities and services as submitted by CONTRACTOR in the
following county(ies)/area: Calhoun
SECTION m. SOLICITATION DOCUMENT: Exempt - Governmental Entity
SECTION IV. RENEWALS: N/A
SECTION V. PAYMENT METHOD: Cost Reimbursement
SECTION VI. BILLING INSTRUCTIONS:
Con~ractor shall request payment using the State of Texas Purchase Voucher (Form B-13) and
include acceptable supporting documentation of the required services/deliverables if indicated in the
attached Exhibit A. Vouchers and supporting documentation can be faxed to Claims Processing Unit
at (512) 458-7442. The emailaddressisinvoices@dshs.state.tx.us.
Invoices and supporting documentation shall be submitted to the following address:
Department of State Health Services
Fiscal Claims Processing Unit
P.O. Box 149347, MC 1940
Austin, Texas 78714-9147
SECTION VII. BUDGET:
SOURCE OF FUNDS: State and CFDA#93.991
SECTION vm. SPECIAL PROVISIONS:
General Provisions, Section 1.03 Reporting Article, are revised to include the following paragraph:
A 'IT ACHMENT - Page 2
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Contractor shall submit quarterly and final performance reports that describe progress toward
ach,ieving the objectives contained in approved Contractor's Service Delivery Plan and any written
revisions. Contractor shall submit the performance reports by the end of the month following the
end of each quarter, in a format to be provided by DSHS. Failure to submit a required report of
additional requested information by the due date specified in the Program Attachment (s) or upon
request constitutes breach of contract, may result in delay payment, and may adversely affect
evaluation of Contractor's future contracting opportunities with the department. Reports should be
sen~ electronically to: LocaIPHTeam@dshs.state.tx.us or by facsimile to 512-458-7154. A copy of
the report should be sent to the respective DSHS Health Service Region, Attention: DeputyRegional
Director. The report signature page should be sent via mail to:
DSHS Regional and Local Health Services
Attn: Local Services Team
1100 West 49th Street
P.O. BOX 149347 MC1908
Austin, Texas, 78714-9347.
General Provisions, Section 4.05 Financial S~tus Reports (FSRs). Article is revised to include
the following paragraph:
Contractor shall submit a copy of the quarterly,IFSRs to the Contract Management Unit in addition
to Accounts Payable by the thirtieth calendar day of the month following the end of each quarter of
the Program Attachment term for Program review. Reports should be sent electronically to:
LocalPHTeam@dshs.state.tx.us, or may be sent via mail to DSHS Regional and Local Health
Services - MC 1908, Attn: Local Services Team, 11 00 West 49th Street, Austin, Texas, 78756, or by
'I
facsimile to 512-458-7154.
General Provisions, Section 12.01 Responsibilities and Restrictions Concerning Governing
Boa~d, Officers and Employees, is not applicable to this program Attachment.
A IT ACHMENT - Page 3
C:\DocumenlS and Seltings\TPerez757\Local Seltings\Temporary Inlernet Files\ContenI.IE5\CEPYOEEE\ContractCA VEYU5T.doc
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2011-035563-001
Categorical Budget:
'r ".
PERSONNEb'.,
, $~7,98~.00 ,
$0.00
",$(J'.OO;;'
$0.00
'. "';~' $.~'.;OO:;
$0.00
$ChPO
$37,088.00
"$0,,00< ;
$37,088.00
": "$~i~g~:.~,.QO~';
$0.00
,,<~:;::~~ ,r'};:~;:,C,,~Q.:':6~;,:
'-, -.,'
FRINGE BENEFITS
", , TRAVEIfJ~ '
;......:)L;: ;< ' t;,',- ". ..
EQUIPMENT
",,;, ',,,~YJ~~AK~s~ "r {(I, .
CONTRACTUAL
" '!~;';':/i7:::~_~~~;i,)"~~'::' _':': ~~'
"",.,"., OTHER:"
~ , r' ',.~~I;. <J....}, .~. . ';;
TOTAL DIRECT CHARGES
'>~-<':)~[)tR~~"',~H:~~G~~! ,
TOTAL
'\ .r>S~$:,,%H~~~i
CONTRACTOR SHARE
":bTHER'MATCH\~
7.:. ,,~': <, .,'>"".," 1 '~ .:J',:" ~I' ;tc.."'~<' ~t:'J,,:~:::,: ;"r;i:Ti'
Total reimbursements will not exceed $37,088.00
Financial status reports are due: 12/30/2010, 03/30/2011, 06/30/2011, 10/31/2011
Fiscal Year 2011 Department of State Health Services Contract
General Provisions
(Core/Sub recipient)
ARTICLE I
Section 1.01
I'
Section 1.02.
Section 1.03
Section 1.04
Section 1.05
Section 1.06
Section 1.07
Section 1.08
Section 1.09
Section 1.10
ARTICLE II
Section 2.01
Section 2.02
Section 2.03
Section 2.04
S~ction 2.05
Section 2.06
S~ction 2.07
~f
ARTICLE III
Section 3.01
Section 3.02
Section 3.03
Section 3.04
Section 3.05
Section 3.06
ARTICLE IV
Section 4.01
Section 4.02
Section 4.03
Section 4.04
Section 4.05
Section 4.06
ARjI'lCLE V
Section 5.01
,I
Section 5.02
Section 5.03
Section 5.04
ARTICLE VI
CO MPLIAN CE AND REPO R TIN G ......................................................................1
Compliance with Statutes and Rules. ................................................................1
Compliance with Requirements of Solicitation Document. ............................1
R epo rting. ......... ............ ............. ............................ ............. .................................1
Client Financial Eligibility. ................................................................................1
Applicable Contracts Law and Venue for Disputes. ........................................1
Applicable Laws and Regulations Regarding Funding Sources. ...................1
Statutes and Standards of General Applicability. .............................................2
Applicability of General Provisions to Interagency and Interlocal Contracts.
..........................................~'......................................................................................4
Civil Rights Policies and i~omplaints. ...............................................................5
Licenses, Certifications, Permits, Registrations and Approvals. ....................5
SER VI CES......... .... ... ............ .... ... ...... ........ .... ... .............. .... ...... ..... ....... ...... ............ ...5
Education to Persons in Residential Facilities. .................................................5
Disaster Services. .......... ...... ......... .... ..~.................. .... ...... .... ... ..................... ...... ...5
Consent to Medical Care of a Minor. ................................................................5
T elemedicine Medical Services. .. ... ...... ....... ................. ........ ... ......... .... ..... ..... .... 6
Fees for Personal Health Services. ....................................................................6
Cost Effective PtJrchasing of Medications. .......................................................6
Services and Information for Persons with Limited English Proficiency. ....6
FUNDING .... ...... ....... ...... ............. ...... ............ ......... .... ........ ................... ........... ...... ...7
Debt to State and Corpor~te Status. ................................................................. 7
Application' of Payment Due. ............................................................................. 7
Use of Funds. ................ ...... .... ... ...... ........... ................. .................................. ......7
Use for Mat~h Prohibited.. .................................................................................. 7
Program Income. .......... ,..... ....... ...... ..................... ............. ....... ............ ...............7
N onsu pplan tin g. . ..........~..... ......~...................................................... .................. ... 7
PAYMENT METHODS AND RESTRICTIONS ..................................................8
Payment Meth od.s. .. ............ .......~.... .................................... ............. ...... ..............8
B illing Sub mission. ................ .... ...... ...... .............. ............. ................... ....... ....... ...8
Final. Billing Sub mission. .. ............. ....... ............................................ .......... ........~
Working, Capital Ad vance. .. ..... ...... ................................................. ........... ........8
Financial Status Reports (FSRs). .......................................................................8
Third Party Payo rs. ..... ...... ....... ................ ................... ......................... ........ ...... 9
TERMS AND CONDITIONS OF PAYMENT ......................................................9
Pro mp t Payment. ... ......................... .......... .....'.................... .................... ... ..........9
Withholding Payments. ....... ....... ..... ...................................... ............. ................9
Condition Precedent to Requesting Payment. ..................................................9
Acceptance as Payment in Full. .......................................................................10
ALLOWABLE COSTS AND AUDIT REQUIREMENTS.................................10
General Provisions (Core Subrecipient) 2011
I
Fiscal Year 2011 Department of State Health Services Contract
General Provisions
(Core/Sub recipient)
Section 6.01
Section 6.02
Section 6.03
ARTICLE VII
Section 7.01
Section 7.02
Section 7.03
Section 7.04
Section 7.05
ARTICLE VIII
Section 8.01
ARTICLE IX
Section 9.01
.1
Section 9.02
~ection 9.03
AR~ICLE X
Section 10.01
Section 10.02
Section 10.03
Section 10.04
Section 10.05
Section 10.06
Section 10.07
Section 10.08
Section 10.09
ARTICLE XI
Section 11.01
Section 11.02
Section 11.03
Section 11.04
Section 11.05
Section 11.06
Section 11.07
ARTICLE XII
Section 12.01
Section 12.02
Section 12.03
Section 12.04
Section 12.05
A II 0 wa b I e Costs. . .... ............ .... ... ...... .......... ... ... ...... ........... ...... .......... ..... ...... .... ..1 0
Independent Single or Program-Specific Audit. ............................................11
Su bmission of Audit. ......... ................................................ ...............................12
CO NFID ENTIA L ITY ..... ............. ..... ........................ ....... ..... ... ... ....... ............. ...12
Maintenance of Confidentiality. ......................................................................12
Department Access to em and Other Confidential Information. ...............12
Exchange of Client-Identifying Information. .................................................12
Security of Patient or Client RecQrds. .............................................................13
HIV I AIDS Model Workplace Guidelines. ........................................................13
REeo RDS RETENTION ..................................................................................13
R eten ti on. ...... .... ...... ...... ............ ......... ............. ...... ... ...... .................... ... ............ .13
A CCESS AND INSPECTION ...............................................................................14
A ceess. .... .... ... ... .... ............. .... ... ............ ... ... ...... .......... .... ... ... ...... ........ ..... .... .....14
S tate A udi to r' s Office. . ...... ....... ................ ........ ....... ..... .................. ...... ........... .14
Responding to Deficiencies. ...... ......... ....... ... .... ....... ......... ............. ...... ........ ..... .14
NOTICE REQ UIREMENTS .................................................................................14
Child Abuse Reporting Requirement. .............................................................14
S ignificao t Ineiden ts. ...... .......... ...... ..................... ....... ...... ............. ...... ....... ..... .15
Litigation. . ..... .......... ...... ............. ....... .............. ............. .... ......... ... ........ ........ .... ..1 5
Action Against the Contractor. ........................................................................15
Insol veney. . ......... ....... ... ................. ........... ................... ................... ............. ......1 5
Misuse of Funds and Performance Malfeasance. ...........................................15
~ .
Criminal Activity and Disciplinary' Action. .................................'...................16
'I
Retalia ti on Pro bib i ted. .~..... ..................... .......... ......... .......... ........ .... ....... ..........16
Documen ta ti OD. .... ....... .~..... ....... .............. ...... ...... ....... ...... ..... ........ .... ..... ..... ......16
ASSURANCES AND CERTIFICATIONS ..........................................................16
Certification. . ... ... .... ................................. .............. .......... ... ............ ............. ......16
Child Support Delinquencies. ..........................................................................17
A u tho rizati 00. .. ............. ...... ............ ...................... ... .... ......... ............... ..............18
Gifts and Benefi ts Prohi b i ted. ................................................................ ... .......18
Ineligibility to Receive the Contract. ...............................................................18
An ti trust. ................. ..... ................................. ............. .............. ..... ................... ..18
Initiation and Completion of Work. ................................................................18
GENERAL BUSINESS OPERA nONS OF CONTRACTOR.......................18
Responsibilities and Restrictions Concerning Governing Body, Officers and
Emp loyees. . .......... ...................................... .......... ........................................... ...18
Management and Control Systems. .................................................................19
Insu ran ceo ... ..... ............. ...................... ...... .......................... ......... ... ............. .... ..19
Fidelity Bond. .. ........................... .............. ..................... ................... ............. ....20
L iab iUty Coverage. ....... .................................. ...... ........... ........... ....... ............. ....20
General Provisions (Core Subrecipient) 201 I
2
Fiscal Year 2011 Department of State Health Services Contract
Gener:al Provisions
( CoretSubrecipient)
Section 12.06
Section 12.07
Section 12.08
Section 12.09
'I
Section 12.10
Section 12.11
Section 12.12
Section 12.13
Section 12.14
Section 12.15
Section 12.16
Section 12.17
Section 12.18
Se~tion 12.19
Section 12.20
Section 12.21
'I
S~ction 12.22
'Section 12.23
Section 12.24
Section 12.25
Section 12.26
Section 12.27
Section 12.28
Section 12.29
ARTICLE XIII
Section 13.01
Section 13.02
I
S~ction 13.03
Section 13.04
Section 13.05
Section 13.06
Section 13.07
Section 13.08
Section 13.09
Section 13.10
Section 13.11
Section 13.12
Section 13.13
Section 13.14
Skction 13.15
Section 13.16
Section 13.17
Section 13.18
Section 13.19
Overtime Com pensa ti 0 D. ... ....... ...... ................ ..... .............. ......... ... ............ .......20
Program Site. . .. .... .... ...... ...... ......... ... ........ ... ...... ....... ........... .......... .... .............. ...20
Cost All oca tio n Plan. ... ........ ....... .... ... ....... ...... ....... ...... ... ... ........ ........ ..... ...... ... .21
EmployeeIV olunteer Background Screening. ................................................21
Historically Underutilized Businesses (HUBs).. ...............................................21
8 u y Texas. .... .... ........... ... ..... .... ... ............. ......... ............................ .... ................. .21
Contracts with Sub recipient and Vendor Subcontractors. ...........................21
Status of S u bco n tracto rs. .. .......... .... ...... ..... ....... ...... ........ ........ ...... .... ... ..... ..... ..22
Incorporation of Terms in Subrecipient Subcontracts. .................................22
Independent Con tractor. ... .... ..... .......... .......... ...... ...... ........... .... ............ .... ...... .22
A u tho ri ty to 8 ind. ..... ..... .... ....... ............... ...... ...... ....... ............... ... .......... .... ..... .22
Tax Lia b ili ty . ... ....... ....... ...... ....... .... ..... ....... ..... ........ ..... ... ........ ... ....... ...... ..........23
N otiee of Organizational. Change. ...................................................................23
Quality Managemen t. .. ... ..... ....... ..... ..... .................. .~...... ....... ...... .... ........ .........23
Equipment (Including Controlled Assets) Purchases. ...................................23
Supplies. .... ... .... ....... ........ .... ....... .......... ... ......... .......... ....... ...... ........ ..... ...... ...... ..23
Changes to Eq nip men t List. ..... ...... ..... ........... ...... ............... ............. ................. .23
Property Inventory and Protection of Assets. ..................................................24
Bankru ptey . ....... ..... ...... .... .... ....... ......... ..... ....................... ...... ...... ........... ...... ....24
Title to Property. .... ....... .... ...... ........ ...... ......... ... .................... ...... ............. ...... ...24
Property A cq nisi tio ns. . ..... .... .... ....... ................ ....... ...... ...... ... ..... ..... .......... ..... ..24
Disposition of Property. ~:. ...................................................................................24
Closeout of Equipment. " ............ ... .... ............ ........ ... ........ ...... ....... ...... ...... ....... ..2~
Assets as Collateral Prohibited. . ......................................................................25
GENERAL TERMS. .... ........ ....... ...... ...................... .......... ... ....... ............ ............25
Assignment. .............. ..... ...... ....... ............ .......... ........ ........... .......... .......... ....... ....25
Lobbying. ... ............. ...... ........ ..... ............... ...... ................... ....... .... ......... ............25
Conflict of Interest. ........ .... .... ... ............. ... ... ....... ............ ....... ....... ..... .... ......... ..26
Transactions Between Related Parties. ...........................................................26
Intellectual Property. ... ...... ......... .................... ............ ....... ...... ...... ....... .... ........ 26
Other In tangible Property. . .......... ... ...... ......... ...... ...... ....... ........... ........ ...... .......27
Severab ili ty and Amb i ~i ty . .... ............ ............... ....... ............. .........................27
Legal N otiee. ..... ...... ...... ...... ... .............. ............ ........................... ............ ...... .....27
S uecesso rs. ... ........... ...... ...... .... ..... ....... ............ ............. ................... ... ................28,
Headings. .......... .... ...... ..... .... ....... ........ ...... ... ... ............. ....... ........ .... ................... .28
Parties. . .......................... ....... ...... ..... ... ....................... ............................... ... ... ....28
S urvi va b ili ty of T erDlS. ... ... ......... .... ....................... ....... ...... ........ ........... ....... ....28
Direct Operation. ......... ................ ..... ...... ......................... ............. ..... ... ..... ...... .28
Customer Service Inr 0 rma tion. ..... ......................................... ... ......................28
A mendmen t. .... ....... ...... ...... ....... ...................... ....... ......... ........ ..... ............. ........28
Contractor's Notification of Change to Certain Contract Provisions. ........29
Contractor's Request for Revision of Certain Contract Provisions. ...........29
Immunity Not W ai ved. ...... ....... ...................... ................ .......................... ....... .30
Hold Harmless and Indemnification. ................................................~.............30
General Provisions (Core Subrecipient) 20 II
3
Fiscal Year 2011 Departm~nt of State Health Services Contract
General. Provisions
(CorelSubrecipient)
Section 13.20
Section 13.21
Section 13.22
Section 13.23
ARTICLE XIV
Section 14.01
Section 14.02
Section 14.03
Section 14.04
ARTICLE XV
Section 15.01
Section 15.02
Section 15.03
Section 15.04
Section 15.05
ARTICLE XVI
Section 16.01
Section 16.02
Section 16.03
Section 16.04
Section 16.05
Section 16.06
ARTICLE XVII
Section 17.01
S.ection 17.02
S.ection 17.03
ARTICLE XVIII
Section 18.01
S~ction 18.02
Section 18.03
,I
Section 18.04
S~ction 18.05
W ai ve r.. ... .... ...... ...... .... ... ...... ........... ... ...... .............. ....... ... ..... ...... ....... ....... ............. .30
Electronic and Information Resources Accessibility and Security Standards.
.. ... ............ ... ... ............. ..... ...... ... ....... ...................... ..... ................. ........ .... .... ... ............ ...... ... ....... .30
Foree Maj eu rea ... ..... ....... ........ ...... ....... .... ... ........ ....... ......... ..... ... ... .................... ......... ............ .31
In teri m C on tracts. .... .............. ............... ............................... .... ................. ....... ............. .... ......... .31
BREACH OF CONTRACT AND REMEDIES FOR NON-COMPLIANCE...
.... ..................... .... ... ... .... ................. ....... ..... ..... .............. ...... ....... ..... ...... ........ ....... .31
Actions Constituting Breach of Contract. ......................................................31
General Remedies and Sanctions. ...................................................................32
Notice of Remedies or Sanctions. .....................................................................33
Emergency A cti on. . ............ ........ ........ ........ ....... .... ........ ....... ..... ...... ... .............. .34
CLAIMS AGAINST THE DEPARTMENT ....................................................34
B reach of Contract Claim. ....... .................. ................ ...... ...... .... ............... .... ...34
Notice. . ..... ... ...... .... ... ........... ..... ....... ....... ..... ........... ... ....... ....... ............ ...... ....... ...34
Sole Remedy. .......... ...... ........ ......... .... ..... ............ ............. ....... .................. ..........35
Condi tion Precedent to - Suit. .... ... ........... ............. ................... ....... .......~.... .... ...35
Performance Not Suspended. ... ............. ........... ......................... ............. ...... ... .35
TERMIN A TI ON........... ... .... ..... .................................. ...... ................... ........ .......35
Expiration of Contract or Program Attachment(s). ......................................35
Effect of T ermina ti 0 D. .. ...... ... ...................... ............ ...... ...... ... .............. .......... ...35
Acts Not Constituting Termination. ................................................................35
Termination Without Cause. ........... ........................ ...... .................... ...... ... .......36
Termination For Ca use. ...... ........ ...... ........ ............ .... ............... ..................... ..... .36
Notice of T ermina tio D. ....... ....... .......... ....... ........ ........... ...... .............. ......... .......37
VOID, SUSPENDED, AND TERMINATEDCONTRACTS.........................37
Void Con tracts. ...... ...... ................... ... .... ...... ...... .................... ...... .................... .37
Effect of Void, Suspended, or Involuntarily Terminated Contract. ............37
Appeals Righ ts. ....... .................... ........ ... ........ .... ............. ....... ... ...............~...... ...38
CLOS EO UT ........ ....... ....... ............. ...... ....... ...... ...... ......... .... ....... ............ ... ........ .38
Cessation of Services At Closeout. ...................................................................38
A dministra ti ve Offset. . .............. ...... ..... ..... ........ .............................. ...... ...........38
Deadline for CI oseo u t. . ...... ....... ...... ... ... ...... ...... ..... ....... ...... ................. .......... ...38
Payment of Refu nds. .......... ....... ... ......... ..... ...... ........ ..... ...... ......... .......... ........ ...38
Disallowances and A dj us.:tmen ts. ... ............. ....... ...... .... ......... ............... ..... ..... ..38
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ARTICLE I
COMPLIANCE AND REPORTING
Section 1.01 Compliance with Statutes and Rules. Contractor shall comply, and shall require its
subcontractor(s) to comply, with the requirements of the Department's rules of general applicability
and other applicable state and federal statutes, regulations, rules, and executive orders, as such
stattltes, regulations, rules, and executive orders currently exist and as they may be lawfully amended.
The!iDepartment rules are located in the Texas Administrative Code, Title 25 (Rules). To the extent
this Contract imposes a higher standard, or additional requirements beyond those required by
applicable statutes, regulations, rules or executive orders, the terms of this Contract will control.
Contractor further agrees that, upon notification from DSHS, Contractor shall comply with the terms
of any contract provisions DSHS is required tq include in its contracts under legislation effective at
the time of the effective date of this Contract qr during the term of this Contract.
Section 1.02 Compliance with Requirements of Solicitation Document. Except as specified in
these General Provisions or the Program Attachment(s), Contractor shall comply with the
requirements, eligibility conditions, assurances, certifications and program requirements of the
Soli~itation Document, if any, (including any revised or additional terms agreed to in writing by
Contractor and DSHS prior to execution of this Contract) for the duration of this Contract or any
sub~~quent renewals. The Parties agree that the Department has relied upon Contractor's response to
the Solicitation Document. The Parties agree that any misrepresentation contained in Contractor's
response to the Solicitation Document constitutes a breach of this Contract.
Section 1.03 Reporting. Contractor shall submit reports in accordance with the reporting
requirements established by the Department and shall provide any other information requested by the
Department in the format required by DSHS. !iFailure to submit a required report or additional
requested information by the due date specified in the Program Attachment(s) or upon request
constitutes a breach of contract, may result in delayed payment and/or the imposition of sanctions and
remedies, and, if appropriate, emergency action; and may adversely affect evaluation of Contractor's
fut4re contracting opportunities with the Department.
Sec~ion 1.04 Client Financial Eligibility. Where applicable, Contractor shall use financial
eligibility criteria, financial assessment procedures and standards developed by the Department to
determine client eligibility.
Section 1.05 Applicable Contracts Law and Venue for Disputes. Regarding all issues related to
contract formation, performance, interpretation, and any issues that may arise in any dispute between
the Parties, this Contract will be governed by, and construed in accordance with, the laws of the State
of Texas. In the event of a dispute between the Parties, venue for any suit will be Travis County,
Texas.
Section 1.06 Applicable Laws and Regulations Regarding Funding Sources. Where applicable,
federal statutes and regulations, including federal grant requirements applicable to funding sources,
'I
wil~ apply to this Contract. Contractor agrees to comply with applicable laws, executive orders,
regulations and policies, as well as Office of Management and Budget (OMB) Circulars, the Uniform
Grant and Contract Management Act of 1981 (UGMA), Tex. Gov. Code Chapter 783, and Uniform
Grant Management Standards (UGMS), as revised by federal circulars and incorporated in UGMS by
the Governor's Budget, Planning and Policy Division. UGMA and UGMS can be located through
General Provisions (Core Subrecipient) 2011
1
web links on the DSHS website at http://www.dshs.state.tx.us/contracts/links.shtm. Contractor also
shall comply with all applicable federal and state assurances contained in UGMS, Part III, State
Uniform Administrative Requirements for Grants and Cooperative Agreements ~_.14. If applicable,
Contractor shall comply with the Federal awarding agency's Common Rule, and the U.S. Health and
Human Services Grants Policy Statement, both of which may be located through weblinks on the
DSHS website at http://www.dshs.state.tx.us/contractsllinks.shtm. For contracts funded by block
grants, Contractor shall comply with Tex. Gov. Code Chapter 2105.
Section 1.07 Statutes and Standards of General Applicability. Contractor is responsible for
re~iewing and complying with all applicable statutes, rules, regulations, executive orders and
policies. To the extent applicable to Contractor, Contractor shall comply with the following:
a) the following statutes, rules, regulations, and DSHS policy (and any of their subsequent
amendments) that collectively prohibit discrimination on the basis of race, color, national
origin, limited English proficiency, sex, sexual orientation (where applicable), disabilities,
age, substance abuse, political belief or religion: 1) Title VI of the Civil Rights Act of 1964,
42 USC ~~ 2000d et seq.; 2) Title IX of the Education Amendments of 1972, 20 USC ~~
1681-1683, and 1685-1686; 3) Section 504 of the RehabilitationAct of 1973, 29 USC ~
794(a); 4) the Americans with Disabilities Act of 1990, 42 USC ~~ 12101 et seq.; 5) Age
Discrimination Act of 1975, 42 USC ~~ 6101-6107; 6) Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, 42 USC ~ 290dd (b)(I); 7)
45 CPR Parts 80, 84, 86 and 91; 8) U.S. Department of Labor, Equal Employment
Opportunity E.O. 11246; 9) Tex. Lab. Code Chapter 21; 10) Food Stamp Act of 1977 (7 USC
~ 200 et seq.; 11) Executive Order 13279,45 CPR Part 87 or 7 CFR Part 16 regarding equal
treatment and opportunity for religiou~ organizations; and 12) DSHS Policy AA-5018, Non-
discrimination Policy for DSHS Programs;
b) Drug Abuse Office and Treatment Ad of 1972, 21 USC ~~ 1101 et seq., relating to drug
abuse;
c) Public Health Service Act of 1912, ~~:'523 and 527, 42 USC ~ 290dd-2, and 42 CFR Part 2,
relating to confidentiality of alcohol and drug abuse patient records;
d) Title VIII of the Civil Rights Act of 1968,42 USC ~~ 3601 et seq., relating to
nondiscrimination in housing;
e) Immigration Reform and Control Act of 1986, 8 USC ~ 1324a, regarding employment
verification;
f) Pro-Children Act of 1994, 20 USC ~ ~ 6081-6084, and the Pro-Children Act of 200 1, 20 USC
~ 7183, regarding the non-use of all tobacco products;
g) National Research Service Award Act of 1971, 42 USC ~~ 289a-l et seq., and 6601 (PL 93-
348 and PL 103-43), regarding human subjects involved in research;
h) Hatch Political Activity Act, 5 USC ~~ 1501-1508 and 7321-26, which limits the political
activity of employees whose employment is funded with federal funds;
i) Fair Labor Standards Act, 29 USC ~~ 201 et seq., and the Intergovernmental Personnel Act of
1970,42 USC ~~ 4701 et seq., as applicable, concerning minimum wage and maximum
hours;
j) Tex. Gov. Code Chapter 469, pertaining to eliminating architectural barriers for persons with
disabilities;
k) Texas Workers' Compensation Act, Tex. Lab. Code Chapters 401-406 and 28 Tex. Admin.
Code Part 2, regarding compensation for employees' injuries;
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l) The Clinical Laboratory lmprovement Amendments of 1988, 42 USC ~ 263a, regarding the
regulation and certification of clinical laboratories;
m) The Occupational Safety and Health Administration Regulations on Blood Borne Pathogens,
29 CFR ~ 1910.1030, or Title 25 Tex. Admin. Code Chapter 96 regarding safety standards for
handling blood borne pathogens;
n) Laboratory Animal Welfare Act of 1966, 7 use ~~ 2131 et seq., pertaining to the treatment
of laboratory animals;
0) environmental standards pursuant to the following: 1) Institution of environmental quality
control measures under the National Environmental Policy Act of 1969, 42 USC ~~ 4321-
4347 and Executive Order 11514 (35 Fed. Reg. 4247), "Protection and Enhancement of
Environmental Quality;" 2) Notification of violating facilities pursuant to Executive Order
11738 (40 CFR Part 32), "Providing for Administration of the Clean Air Act and the Federal
Water Pollution Control Act with respect to Federal Contracts, Grants, or Loans;" 3)
Protection of wetlands pursuant to Executive Order 11990, 42 Fed. Reg. 26961; 4) Evaluation
of flood hazards in floodplains in accordance with Executive Order 11988, 42 Fed. Reg.
26951 and, if applicable, flood insurance purchase requirements of Section 102(a) of the
Hood Disaster Protection Act of 1973 (PL 93-234); 5) Assurance of project consistency with
the approved State Management progra!TI developed under the Coastal Zone Management Act
of 1972,16 USC ~~ 1451 et seq.; 6) Federal Water Pollution Coptrol Act, 33 USC ~1251 et
seq.; 7) Protection of underground sources of drinking water under the Safe Drinking Water
Act of 1974, 42 use ~~ 300f-300j; 8) Protection of endangered species under the Endangered
Species Act of 1973, 16 USC ~~ 1531et seq.; 9) Conformity of federal actions to state clean
air implementation plans under the Cle~ Air Act of 1955, 42 use ~~7401 et seq.; 10) Wild
and Scenic Rivers Act of 1968 (16 use ~~ 1271 et seq.) related to protecting certain rivers
system; and 11) Lead-Based Paint Poisoning Prevention Act (42 USC ~~ 4801 et seq.)
prohibiting the use of lead-based paint in residential construction or rehabilitation;
p) Intergovernmental Personnel Act of 1970 (42 USC ~~4278-4763) regarding personnel merit
systems for programs specified in Appendix A of ~e federal Office of Program
Management's Standards for a Merit System of Personnel Administration (5 CFR Part 900,
Subpart F);
q) Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970 (PL 91-646), relating to fair treatment of persons displaced or whose property is
acquired as a result of Federal or federally-assisted programs;
r) Davis-Bacon Act (40 USC ~~ 276a to 276a-7), the Copeland Act (40 U.S.C. ~ 276c and 18
USC ~ 874), and the Contract Work Hours and Safety Standards Act (40 use ~~ 327-333),
regarding labor standards for federally-assisted construction subagreements;
s) National Historic Preservation Act of 1966, ~ 106 (16 USC ~ 470), Executive Order 11593,
and the Archaeological and Historic Preservation Act of 1974 (16 use ~ ~ 469a-l et seq.)
regarding historic property to the extent necessary to assist DSHS in complying with the Acts;
t) financial and compliance audits in accordance with Single Audit Act Amendments of 1996
and OMB Circular No. A-l33, "Audits of States, Local Governments, and Non-Profit
Organizations;" ,
u) Trafficking Victims Protection Act of 2000, Section 106(g) (22 USC ~ 7104); and
v) requirements of any other applicable state and federal statutes, executive orders, regulations,
rules and policies. .
General Provisions (Core Subrecipient) 2011
3
If this Contract is funded by a grant or cooperative agreement, additional state or federal
. requirements found in the Notice of Grant Award are imposed on Contractor and incorporated herein
by reference.
Section 1.08 Applicability of General Provisions to Interagency and Interlocal Contracts.
Certain sections or portions of sections of these General Provisions will not apply to Contractors that
are State agencies or units of local government; and certain additional provisions will apply to such
Contractors.
a) The following sections or portions of sections of these General Provisions will not apply to
interagency or interlocal contracts:
1) Hold Harmless and Indemnification, Section 13.19;
2) Independent Contractor, Section 12.15 (delete the third sentence in its entirety; delete the
word "employees" in the fourth sentence; the remainder of the section applies);
3) Insurance, Section 12.03;
4) Liability Coverage, Section 12.05;
5) Fidelity Bond, Section 12.04;
6) Historically Underutilized Businesses, Section 12.10 (Contractor, however, shall comply
with HUB requirements of other statutes and rules specifically applicable to that entity);
7) Debt to State and Corporate Status, Section 3.01;
8) Application of Payment Due, Section 3.02; and
9) Article XV Claims against the Department (This Article is inapplicable to interagency
contracts only).
b) The following additional provisions will apply to interagency contracts:
1) This Contract is entered into pursubt to the authority granted and in compliance with the
provisions of the Interagency Cooperation Act, Tex. Gov. Code Chapter 771;
2) The Parties hereby certify that (1) the services specified are necessary and essential for the
activities that are properly within the statutory functions and programs of the affected
agencies of State government; (2) the proposed arrangements serve the interest of efficient
and economical administration of the State government; and (3) the services, supplies or
materials contracted for are not required by Section 21 of Article 16 of the Constitution of
the State of Texas to be supplied under contract given to the lowest responsible bidder;
and
3) DSHS certifies that it has the authority to enter into this Contract granted in Tex. Health &
Safety Code Chapter 1001, and Contractor certifies that it has specific statutory authority
to enter into and perform this Contract.
c) The following additional provisions will apply to interlocal contracts:
1) This Contract is entered into pursuant to the authority granted and in compliance with the
provisions of the Interlocal Cooperation Act, Tex. Gov. Code Chapter 791;
2) Payments made by DSHS to Contractor will be from current revenues available to DSHS;
and
3) Each Party represents that it has been authorized to enter into this Contract.
d) Contractor agrees that Contract Revision Requests (pursuant to the Contractor' s Request for
Revision to Certain Contract Provisions section), when signed by a duly authorized
representative of Contractor, will be effective as of the effective date specified by the
Department, whether that date is prior to or after the date of any ratification by Contractor's
governing body.
General Provisions (Core Subrecipient) 2011
4
Section 1.09 Civil Rights Policies and Complaints. Upon request, Contactor shall provide the
Health and Human Services Commission (HHSC) Civil Rights Office with copies of all Contractor's
civil rights policies and procedures. Contractor shall notify HHSC's Office of Civil Rights of any
civil rights complaints received relating to performance under this Contract no more than ten (10)
calendar days after Contractor's receipt of the claim. Notice must be directed to-
HHSC Civil Rights Office
701 W. 51st St., Mail Code W206
Austin, Texas 78751
Toll-free phone (888) 388-6332
Phone (512) 438-4313
TTY Toll-free (877) 432-7232
Fax (512) 438-5885
Section 1.10 Licenses, Certifications, PerD1;its, Registrations and Approvals. Contractor shall
obtain and maintain all applicable licenses, certifications, permits, registrations and approvals to
conduct its business and to perform the services under this Contract. Failure to obtain or any
revocation, surrender, expiration, non-renewal, inactivation or suspension of any such license,
certification, permit, registration or approval cpnstitutes grounds for termination of this Contract or
other remedies the Department deems appropriate. Contractor shall ensure that all its employees,
staff and volunteers obtain and maintain inactive status all licenses, certifications, permits,
registrations and approvals required to perform their duties under this Contract and shall prohibit any
person who does not hold a current, active required license, certification, permit, registration or
approval from performing services under this Contract.
ARTICLE II
SERVICES
Section 2.01 Education to Persons in Residential Facilities. If applicable, Contractor shall ensure
that all persons, who are housed in Department-licensed and/or -funded residential facilities and who
are twenty-two (22) years of age or younger, have access to educational services as required by Tex.
Educ. Code ~ 29.012. Contractor shall notify the local education agency or local early intervention
program as prescribed by Tex. Educ. Code ~ 29.012 not later than the third calendar day after the date
a person who is twenty-two (22) years of age or younger is placed in Contractor's residential facility.
Section 2.02 Disaster Services. In the event of a local, state, or federal emergency, including
natural, man-made, criminal, terrorist, and/or bioterrorism events, declared as a state disaster by the
Governor, or as a federal disaster by the appropriate federal official, Contractor may be called upon
to assist DSHS in providing services, as appropriate, in the following areas: community evacuation;
health and medical assistance; assessment of health and medical needs; health surveillance; medical
care personnel; health and medical equipment and supplies; patient evacuation; in-hospital care and
hospital facility status; food, drug, and medical device safety; worker health and safety; mental health
and substance abuse; public health information; vector control and veterinary services; and victim
identification and mortuary services. Contractor shall carry out disaster services in the manner most
responsive to the needs of the emergency, be cost-effective, and be least intrusive on Contractor's
primary services.
Section 2.03 Consent to Medical Care of a Minor. If Contractor provides medical, dental,
psychological or surgical treatment to a minor under this Contract, either directly or through contracts
General Provisions (Core Subrecipient) 2011
5
with subcontractors, Contractor shall not provide treatment of a minor unless informed consent to
treatment is obtained pursuant to Tex. Fam. Code Chapter 32, relating to consent to treatment of a
child by a non-parent or child or pursuant to other state law. If requirements of federal law relating to
consent directly conflict with Tex. Fam. Code Chapter 32, federal law supersedes state law.
Section 2.04 Telemedicine Medical Services. Contractor shall ensure that if Contractor or its
subcontractor uses telemedicine/telepsychiatry that the services are implemented in accordance with
written procedures and using a protocol approved by Contractor's medical director and using
equipmentthat complies with the equipment standards as required by the Department. Procedures for
providing telemedicine service must include ,the following requirements:
a) clinical oversight by Contractor's medical director or designated physician responsible for
medical leadership;
b) contraindication considerations for telemedicine use;
c) qualified staff members to ensure the. safety of the individual being served by telemedicine at
the remote site;
d) safeguards to ensure confidentiality and privacy in accordance with state and federal laws;
e) use by credentialed licensed providers providing clinical care within the scope of their
licenses;
o demonstrated competency in the operations of the system by all staff members who are
involved in the operation of the system and provision of the services prior to initiating the
protocol;
g) priority in scheduling the system for clinical care of individuals; .
h) quality oversight and monitoring of satisfaction of the individuals served; and
i) management of information and documentation for telemedicine services that ensures timely
access to accurate information between the two sites.
Telemedicine Medical Services does not include chemical dependency treatment services provided
by electronic means under Rule ~ 448.911.
Section 2.05 Fees for Personal Health Services. Contractor may develop a system and schedule
of fees for personal health services in accordance with the provisions of Tex. Health & Safety Code ~
12.032, DSHS Rule ~1.91 covering Fees for Personal Health Services, and other applicable laws or
grant requirements. The amount of a fee must not exceed the actual cost of providing the services.
No client may be denied a service due to inability to pay.
Section 2.06 Cost Effective Purchasing of Medications. If medications are funded under this
Contract, Contractor shall make needed medications available to clients at the lowest possible prices
and use the most cost effective medications purchasing arrangement possible.
Section 2.07 Services and Information for Persons with Limited English Proficiency.
Contractor shall take reasonable steps to provide services and information, both orally and in writing,
in appropriate languages other than English, to ensure that persons with limited English proficiency
are effectively informed and can have meaningful access to programs, benefits, and activities.
Contractor shall identify and document on the ~lient records the primary language/dialect of a client
who has limited English proficiency and the need for translation or interpretation services and shall
not require a client to provide or pay for the services of a translator or interpreter. Contractor shall
make every effort to avoid use of any persons under the age of eighteen (18) or any family member or
friend of the client as an interpreter for essential communications with a client with limited English
General Provisions (Core Subrecipient) 2011
6
proficiency, unless the client has requested that person and using the person would not compromise
the effectiveness of services or violate the client's confidentiality and the client is advised that a free
interpreter is available.
ARTICLE III
FUNDING
Section 3.01 Debt to State and Corporate Status. Pursuant to Tex. Gov. Code ~ 403.055, the
Department will not approve and the State COqIptroller will not issue payment to Contractor if
Contractor is indebted to the State for any reas6n, including a tax delinquency. Contractor, if a
corporation, certifies by execution of this Contract that it is current and will remain current in its
payment of franchise taxes to the State of Texas or that it is exempt from payment of franchise taxes
under Texas law (Tex. Tax Code ~~ 171.00 1 et seq.). Contractor, if a corporation, further certifies
that it is and will remain in good standing with the Secretary of State's office. A false statement
regarding franchise tax or corporate status is a material breach of this Contract. If franchise tax
payments become delinquent during the Contract term, all or part of the payments under this Contract
may be withheld until Contractor's delinquent franchise tax is paid in full. '
Section 3.02 Application of Payment Due.i~ Contractor agrees that any payments due under this
Contract will be applied towards any debt of Contractor, including but not limited to delinquent taxes
and child support that is owed to the State of Texas.
Section 3.03 Use of Funds. Contractor shall expend Department funds only for the provision of
approved services and for reasonable and allowable expenses directly related to those services.
Section 3.04 Use for Match Prohibited. Contractor shall not use funds provided through this
Contract for matching purposes in securing other funding unless directed or approved by the
Department in writing.
Section 3.05 Program Income. Gross income directly generated from Department funds through a
project or activity performed under a Program Attachment and/or earned only as a result of a
Program Attachment during the term of the Program Attachment are considered program income.
Unless otherwise required under the terms of the grant funding this Contract, Contractor shall use the
addition alternative, as provided in UGMS ~ _.25(g)(2), for the use of program income to further the
program objectives of the state or federal statute under which the Program Attachment was made, and
Contractor shall spend the program income on the same Program Attachment project in which it was
generated. Contractor shall identify and report this income in accordance with the Compliance and
Reporting Article of these General Provisions; the Contractor's Financial Procedures Manual located
at http://www.dshs.state.tx.uslcontractslcfpm.shtm and the provisions of the Program Attachment(s).
Contractor shall expend program income during the Program Attachment term and may not carry
forward to any succeeding term. Contractor shall refund program income not expended in the term in
which it is earned to DSl:IS. DSHS may base future funding levels, in part, upon Contractor's
proficiency in identifying, billing, collecting, and reporting program income, and in using it for the
purposes and under the conditions specified in this Contract.
Section 3.06 Nonsupplanting. Contractor shall not supplant (i.e., use funds from this Contract to
replace or substitute existing funding from o~er sources that also supports the activities that are the
subject of this Contract) but rather shall use funds from this Contract to supplement existing state or
General Provisions (Core Subrecipient) 2011
7
local funds currently available for a particular activity. Contractor shall make a good faith effort to
maintain its current level of support. Contractor may be required to submit documentation
substantiating that a reduction in state or local funding, if any, resulted for reasons other than receipt
or expected receipt of funding under this Contract.
,
ARTICLE IV
PA YMENT METHODS AND RESTRICTIONS
Section 4.0 I Payment Methods. Except 3;s otherwise provided by the provisions of the Program
Attachment(s), the payment method for each Program Attachment will be one of the following
methods:
a) cost reimburserrient. This payment method is based on an approved budget in the Program
Attachment(s) and acceptable submission of a request for reimbursement; or
b) unit rateffee-for-service. This payment method is based on a fixed price or a specified rate(s)
or fee(s) for delivery of a specified unites) of service, as stated in the Program Attachment(s)
and acceptable submission of all required documentation, forms and/or reports.
Section 4.02 Billing Submission. Contractors shall bill the Department in accordance with the
Program Attachment(s) in the form and fonnCit prescribed by DSHS. Unless otherwise specified in
the Program Attachment(s) or permitted und~! the Third Party Payors section of this Article,
Contractor shall submit requests for reimbursement or payment monthly within thirty (30) calendar
days following the end of the month covered by the bill.
Section 4.03 Final Billing Submission. Unless otherwise provided by the Department, Contractor
shall submit a reimbursement or payment request as a final close-out bill not later than sixty (60)
calendar days following the end of the term of the Program Attachment for goods received and
services rendered during the term. If necessary to meet this deadline, Contractor may submit
reimbursement or payment requests by facsimile transmission. Reimbursement or payment requests
received in DSHS's offices more than sixty (60) calendar days following the end of the applicable
term will not be paid. Consideration of requests for an exception will be made on a case-by-case
basis, subject to the availability of funding, and only for an extenuating circumstance, such as a
catastrophic event, natural disaster, or crimina' activity that substantially interferes with normal
business operations or causes damage or destruction of a place of business and/or records. A written
statement describing the extenuating circumstance and the last request for reimbursement must be
submitted for review and approval to the DSHS Accounting Section.
Section 4.04 Working Capital Advance. If allowed under this Contract, a single one-time
working capital advance per term of the Program Attachment may be granted at the Department's
discretion. Contractor must submit documentation to the contract manager assigned to the Program
Attachment to justify the need for a working capital advance. Contractor shall liquidate the working
capital advance as directed by the Department. The requirements for the documentation justifying
the need for an advance and the directions for liquidating the advance are found in the Contractor's
Financial Procedures Manual located at htto:ffwww.dshs.state.tx.usfcontractslcfpm.shtm.
Section 4.05 Financial Status Reports (FSRs). Except as otherwise provided in these General
Provisions or in the terms of the Program Attachment(s), for contracts with categorical budgets,
Contractor shall submit quarterly FSRs to Accounts Payable by the thirtieth calendar day of the
month following the end of each quarter of the Program Attachment term for Department review and
General Provisions (Core Subrecipient) 2011
8
I
'"
financial assessment. Contractor shall submit the final FSR no later than sixty (60) days following
the end of the applicable term. -
Section 4.06 Third Party Payors. A third party payor is any person or entity who has the legal
responsibility for paying for all or part of the services provided. Third party payors include, but are
not limited to, commercial health or liability insurance carriers, Medicaid, or other federal, state,
local, and private funding sources. Except as provided in this Contract, Contractor shall screen all
clients and shall not bill the Department for services eligible for reimbursement from third party
payors. Contractor shall (a) enroll as a provider in Children's Health Insurance Program and
Medicaid if providing approved services authorized under this Contract that may be covered by those
programs, and bill those programs for the covered services; (b) provide assistance to individuals to
enroll in such programs when the screening process indicates possible eligibility for such programs;
,
(c) allow clients who are otherwise eligible fornepartment services, but cannot pay a deductible
required by a third party payor, to receive services up to the amount of the deductible and to bill the
Department for the deductible; (d) not bill the Department for any services eligible for third party
reimbursement until all appeals to third party p~yors have been exhausted, in which case the thirty
(30)-day requirement in the Billing SubmissiOIl section will be extended until all such appeals have
been exhausted; (e) maintain appropriate documentation from the third party payor reflecting
attempts to obtain reimbursement; (0 bill all third party payors for services provided under this
Contract before submitting any request forreimbursement~ to Department; and (g) provide third party
billing functions at no cost to the client.
ARTICLE V
TERMS AND CONDITIONS OF PAYMENT
Section 5.01 Prompt Payment. Upon receipt of a timely, undisputed invoice pursuant to this
Contract, Department will pay Contractor. Payments and reimbursements are contingent upon a
signed Contract and will not exceed the total arhount of authorized funds under this Contract.
Contractor is entitled to payment or reimbursement only if the service, work, and/or product has been
authorized by the Department and performed or provided pursuant to this Contract. If those
conditions are met, Department will make payment in accordance with the Texas prompt payment
law (Tex. Gov. Code Chapter 2251). Contractor shall comply with Tex. Gov. Code Chapter 2251
regarding its prompt payment obligations to subcontractors. Payment of invoices by the Department
will not constitute acceptance or approval of Contractor's performance, and all invoices and
Contractor's performance are subject to audit or review by the Department.
Section 5.02 Withholding Payments. Department may withhold all or part of any payments to
,I
Contractor to offset reimbursement for any ineligible expenditures, disallowed costs,or
overpayments that Contractor has not refunded to Department, or if financial status report(s) required
by the Department are not submitted by the date(s) due. Department may take repayment (recoup)
from funds available under this Contract in amounts necessary to fulfill Contractor's repayment
obligations.
Section 5.03 Condition Precedent to Requesting Payment. Contractor shall disburse program
income, rebates, refunds, contract settlements, audit recoveries, and interest earned on such funds
before requesting cash payments including any advance payments from Department.
General Provisions (Core Subrecipient) 2011
9
Section 5.04 Acceptance as Payment in Full. Except as permitted in the Fees for Personal Health
Services section of the Services Article of these General Provisions or under 25 Tex. Admin. Code ~
444.413, Contractor shall accept reimbursement or payment from DSHS as payment in full for
services or goods provided to clients or participants, and Contractor shall not seek additional
reimbursement or payment for services or goods from clients or participants or charge a fee or make a
profit with respect to the Contract. A fee or profit is considered to be an amount in excess of actual
allowable costs that are incurred in conducting an assistance program.
ARTICLE VI
ALLOWABLE COSTS AND AUDIT REQUIREMENTS
Section 6.01 Allowable Costs. For services satisfactorily performed, and sufficiently documented,
pursuant to this Contract, DSHS will reimbul1se Contractor for allowable costs. Contractor must have
incurred a cost prior to claiming reimbursement and within the applicable term to be eligible for
reimbursement under this Contract. DSHS will determine whether costs submitted by Contractor are
allowable and eligible for reimbursement. If DSHS has paid funds to Contractor for unallowable or
ineligible costs, DSHS will notify Contractor in writing, and Contractor shall return the funds to
DSHS within thirty (30) calendar days of the date of this written notice. DSHS may withhold all or
part of any payments to Contractor to offset re.imbursement for any unallowable or ineligible
expenditures that Contractor has not refundedito DSHS, or if financial status report(s) required under
the Financial Status Reports section are not submitted by the due date(s). DSHS may take repayment
(recoup) from funds available under this Contract in amounts necessary to fulfill Contractor's
repayment obligations. Applicable cost principles, audit requirements, and administrative
requirements include-
Applicable Entity Applicable Cost Audit Administrative
, Principles Requirements Requirements
State, Local and OMB Circular OMB Circular UGMS, OMB
Tribal Governments A-87 (2 CFR, Part A-133 and UGMS Circular A-102, and
225) applicable Federal
awarding agency
common rule
Educational OMB Circular OMB Circular OMB Circular A-liD
Institutions A-21 (2 CFR, Part A-133 (2 CFR, Part 215) and
220); and UGMS, applicable Federal
as applicable awarding agency
common rule; and
UGMS, as applicable
Non-Profit OMB Circular OMB Circular UGMS; OMB
Organizations A-122 (2 CFR, A-133 and UGMS Circular A-lID (2
Part 230) CFR, Part 215) and
applicable Federal
awarding agency
common rule
For-profit 48 CFR Part 31, OMB Circular A- UGMS and applicable
Organization other Contract Cost 133 and UGMS Federal awarding
General Provisions (Core Subrecipient) 2011
10
~
than a hospital and an Principles agency common rule
organization named in Procedures, or
OMB Circular A-122 uniform cost
(2 CFR Part, 230) as accounting
not subject to that standards that
circular. comply with cost
principles
acceptable to the
federal or state
awardin~ agency I
A chart of applicable Federal awarding agency common rules is located through a weblink on the
DSHS website at http://www.dshs.state.tx.us/contracts/links.shtm. OMB Circulars will be applied
with the modifications prescribed by UGMS with effect given to whichever provision imposes the
more stringent requirement in the event of a conflict.
Section 6.02 Independent Single or Program-Specific Audit. If Contractor within Contractor's
fiscal year expends a total amount of at least $500,000 in federal funds awarded, Contractor shall
have a single audit or program-specific audit in accordanc~ with the Office of Management and
Budget" (OMB) Circ. No. A-133, the Single Audit Act of 1984, P L 98-502, 98 Stat. 2327, and the
Single Audit Act Amendments of 1996, P L 104-156, 110 Stat. 1396. The $500,000 federal
threshold amount includes federal funds passed through by way of state agency awards. If Contractor
within Contractor's fiscal year expends a total amount of at least $500,000 in state funds awarded,
Contractor must have a single audit or program-specific audit in accordance with UGMS, State of
Texas Single Audit Circular. For-profit Contr~ctors whose expenditures meet or exceed the federal
and/or state expenditure thresholds stated abo~e shall follow the guidelines in OMB Circular A-133
or UGMS, as applicable, for their program-spe,cific audits. The HHSC Office of Inspector General
(OIG) will notify Contractor to complete the Single Audit Determination Registration Form. If
Contractor fails to complete the Single Audit Determination Form within thirty (30) calendar days
after notification by OIG to do so, Contractor shall be subject to DSHS sanctions and remedies for
non-compliance with this Contract. The audit must be conducted by an independent certified public
accountant and in accordance with applicable OMB Circulars, Government Auditing Standards, and
UGMS, which is accessible through a web link on the DSHS website at
htto://www.dshs.state.tx.us/contracts/links.shtm. Contractor shall procure audit services in
compliance with this section, state procurement procedures, as well as with the provisions of UGMS.
Contractor, unless Contractor is a state governmental entity, shall competitively re-procure
independent single audit services at least every five (5) years. Incumbent audit firms may participate
in the re-procurement process; however, Contractor shall not procure services of the same audit firm
for more than ten (10) consecutive years and shall require that the audit firm limit the amount of time
the lead or coordinating audit partner (having primary responsibility for the audit) conducts the
independent audit to a maximum of five (5) years within a ten-year period. Contractor may request,
in writing to the DSHS Contract Oversight an<il Support Section, an exception from lead partner
rotation for years six (6) through ten (10) of aten-year period if the audit firm has only one lead
partner. If the request is approved, Contractor shall require the audit firm to provide certification
annually for years six through ten that the audit firm has no more than one partner and shall require
the audit firm to contract with an independent audit firm to perform a second partner review of the
General Provisions (Core Subrecipient) 2011
11
single or program-specific audit work performed for Contractor. Procurement of audit services must
comply with the procurement standards of 45 CFR Part 74 or 92, as applicable, including obtaining
'I
competition and making positive efforts to use small, minority-owned, and women-owned business
enterprises.
Section 6.03 Submission of Audit. Within thirty (30) calendar days of receipt of the audit reports
required by the Independent Single or Program-Specific Audit section, Contractor shall submit one
copy to the Department's Contract Oversight and Support Section, and one copy to theOIG, at the
following addresses:
Department of State Health Services
Contract Oversight and Support, Mail Code 1326
P.O. Box 149347
Austin, Texas 78714-9347
Health and Human Services Commission
Office of Inspector General
Compliance/Audit, Mail Code 1326
P.O. Box 85200 .
Austin, Texas 78708-5200
If Contractor fails to submit the audit report as required by the Independent Single or Program-
Specific Audit section within thirty (30) calendar days of receipt by Contractor of an audit report,
Contractor shall be subject to DSHS sanctions ',and remedies for non-compliance with this Contract.
ARTICLE VII
CONFIDENTIALITY
Section 7.01 Maintenance of Confidentiality. Contractor must maintain the privacy and
confidentiality of information and records received during or related to the performance of this
Contract, including patient and client records that contain protected health information (PHI), and any
,I
other information that discloses confidential personal information or identifies any client served by
DSHS, in accordance with applicable federal and state laws, rules and regulations, including but not
limited to 7 CFR Part 246; 42 CFR Part 2; 45 CFR Parts 160 and 164 (Health Insurance Portability
and Accountability Act [HIPAA)); Tex. Health':& Safety Code Chapters 12,47,81,82,85,88,92,
161, 181,241,245,251,534,576,577,596,611, and 773; and Tex. Occ. Code Chapters 56 and 159
and all applicable rules and regulations.
Section 7.02 Department Access to PHI and Other Confidential Information. Contractor shall
cooperate with Department to allow Department to request, collect and receive PHI and other
confidential information under this Contract, without the consent of the individual to whom the PHI
relates, for funding, payment and administration of the grant program, and for purposes pelmitted
under applicable state and federal confidentiality and privacy laws.
Section 7.03 Exchange of Client-Identifying Information. Except as prohibited by other law,
Contractor and DSHS shall exchange PHI without the consent of clients in accordance with 45 CFR ~
164.504(e)(3)(i)(B), Tex. Health & Safety Code.~ 533.009 and Rule Chapter 414, Subchapter A or
General Provisions (Core Subrecipient) 2011
12
iI
other applicable laws or rules. Contractor shall disclose information described in Tex. Health &
Safety Code ~ 614.0 17(a)(2) relating to special needs offenders, to an agency described in Tex.
Health &. Safety Code ~ 614.017(c) upon request of that agency, unless Contractor documents that
the information is not allowed to be disclosed under 45 CFR Part 164 or other applicable law.
Section 7.04 Security of Patient or Client Records. Contractor shall maintain patient and client
records in compliance with state and federal law relating to security and retention of medical or
mental health and substance abuse patient and client records. Department may require Contractor to
transfer original or copies of patient and client records to Department, without the consent or
authorization of the patient or client, upon termination of this Contract or a Program Attachment to
this Contract, as applicable, or if the care and treatment of the individual patient or client is
transferred to another entity. Prior to providing services funded under this Contract to a patient or
client, Contractor shall attempt to obtain consent from the patient or client to transfer copies of
patient or client records to another entity funded by DSHS upon termination of this Contract or a
Program Attachment to this Contract, as appliqlble, or if care or treatment is transferred to another
DSHS-funded contractor.
Section 7.05 mv I AIDS Model Workplace Guidelines. If providing direct client care, services,
or programs, Contractor shall implement Depaftment' s policies based on the HIV I AIDS (human
immunodeficiency virus/acquired immunodefiJiency syndrome) Model Workplace Guidelines for
Businesses, State Agencies, and State Contractbrs, Policy No. 090.021, and Contractor shall educate
employees and clients concerning HIV and its ~elated conditions, including AIDS, in accordance with
the Tex. Health & Safety Code ~ 85.112-114. A link to the Model Workplace Guidelines can be
found at http://www.dshs.state.tx.uslhi vstdloolicv/policies.shtm.
ARTICLE VIII
RECORDS RETENTION
Section 8.01 Retention. Contractor shall retain records in accordance with applicable state and
federal statutes, rules and regulations. At a minimum, Contractor shall retain and preserve all other
records, including financial records that are generated or collected by Contractor under the provisions
of this Contract, for a period of four (4) years after the termination of this Contract. If services are
funded through Medicaid, the federal retention period, if more than four (4) years, will apply.
Contractor shall retain all records pertaining to this Contract that are the subject of litigation or an
audit until the litigation has ended or all questions pertaining to the audit are resolved. Legal
requirements for Contractor may extend beyond the retention schedules established in this section.
Contractor shall retain medical records in accordance with Tex. Admin. Code Title 22, Part 9, ~
165.1 (b) and (c) or other applicable statutes, rules and regulations governing medical information.
Contractor shall include this provision concerning records retention in any subcontract it awards. If
Contractor ceases business operations, it shall ensure that records relating to this Contract are
securely stored and are accessible by the Department upon Department's request for at least four (4)
years from the date Contractor ceases business or from the date this Contract terminates, whichever is
sooner. Contractor shall provide the name and address of the party responsible for storage of records
to the contract manager assigned to the Program Attachment.
General Provisions (Core Subrecipient) 20 II
13
ARTICLE IX
ACCESS AND INSPECTION
Section 9.01 Access. In addition to any right of access arising by operation of law, Contractor, and
any of Contractor's affiliate or subsidiary organizations or subcontractors shall permit the .
Department or any of its duly authorized representatives, as well as duly authorized federal, state or
local authorities, including the Comptroller General of the United States, OIG, and the State
. Auditor's Office (SAO), unrestricted access to and the right to examine any site where business is
conducted or client services are performed, and all records (including client and patient records, if
any, and Contractor's personnel records and governing body personnel records), books, papers or
documents related to this Contract; and the right to interview members of Contractor's governing
body, staff, volunteers, participants and clients concerning the Contract, Contractor's business and
client services. If deemed necessary by the Department or the OIG, for the purpose of investigation
or hearing, Contractor shall produce original documents related to this Contract. The Department and
HHSC will have the right to audit billings both before and after payment, and all documentation that
substantiates the billings. Payments will not foreclose the right of Department and HHSC to recover
excessive or illegal payments. Contractor shall make available to the Department information
collected, assembled or maintained by Contradtor relative to this Contract for the Department to
respond to requests that it receives under the Public Information Act. Contractor shall include this
provision concerning the right of access to, and examination of, sites and inforrilation related to this
Contract in any subcontract it awards.
Section 9.02 State Auditor's Office. Contractor shall, upon request, make all records, books,
papers, documents, or recordings related to this Contract available for inspection, audit, or
reproduction during normal business hours to ~y authorized representative of the SAO. Contractor
understands that the acceptance of funds under this Contract acts as acceptance of the authority of the
SAO, or any successor agency, to conduct an audit or investigation in connection with those funds.
Contractor shall cooperate fully with the SAO or its successor in the conduct of the audit or
investigation, including providing all records requested, and providing access to any information the
SAO considers relevant to the investigation or audit. The SAO's authority to audit funds will apply
to Contract funds disbursed by Contractor to its subcontractors, and Contractor shall include this
provision concerning the SAO's authority to a~dit and the requirement to cooperate, in any
subcontract Contractor awards. .
Section 9.03 Responding to Deficiencies. Any deficiencies identified by DSHS or HHSC upon
examination of Contractor's records or during an inspection of Contractor's site(s) will be conveyed
in writing to Contractor. Contractor shall submit, by the date prescribed by DSHS, a resolution to the
deficiency identified in a site inspection, program review or management or financial audit to the
satisfaction of DSHS or, if directed by DSHS, 3: corrective action plan to resolve the deficiency. A
DSHS or HHSC determination of either an inadequate or inappropriate resolution of the findings may
result in contract remedies or sanctions under the Breach of Contract and Remedies for Non-
Compliance Article of these General Provisions.
ARTICLE X
NOTICE REQUIREMENTS
Section 10.01 Child Abuse Reporting Requirement. This section applies to mental health and
substance abuse contractors and contractors for the following public health programs: Human
Immunodeficiency Virus/Sexually Transmitted Diseases (HIV/STD); Family Planning (Titles V, X
and XX); Primary Health Care; Maternal and Child Health; and Women, Infants and Children (WIC)
General Provisions (Core Subrecipient) 2011
14
Nutrition Services. Contractor shall make a good faith effort to comply with child abuse reporting
guidelines and requirements in Tex. Fam. Cotle Chapter 261 relating to investigations of reports of
child abuse and neglect. Contractor shall develop, implement and enforce a written policy that
includes at a minimum the Department's Child Abuse Screening, Documenting, and Reporting Policy
for Co~tractorslProviders and train all staff on reporting requirements. Contractor shall use the
DSHS Child Abuse Reporting Form as requited by the Department located at
www.dshs.state.tx.us/childabusereoorting. Contractor shall retain reporting documentation on site
and make it available for inspection by DSHS.
. Section 10.02 Significant Incidents. In addition to notifying the appropriate authorities, Contractor
shall report to the contract manager assigned to the Program Attachment significant incidents
involving substantial disruption of Contractor's program operation, or affecting or potentially
affecting the health, safety or welfare of Department-funded clients or participants within seventy-
two (72) hours of discovery.
Section 10.03 Litigation. Contractor shall notify the contract manager assigned to the Program
Attachment of litigation related to or affecting this Contract and to which Contractor is a party within
seven (7) calendar days of becoming aware of such a proceeding. This includes, but is not limited to
an action, suit or proceeding before any court or governmental body, including environmental and
civil rights matters, professional liability, and employee litigation. Notification must include the
names of the parties, nature of the litigation a~d remedy sought, including amount of damages, if any.
Section 10.04 Action Against the Contractor. Contractor shall notify the contract manager
assigned to the Program Attachment if Contractor has had a contract suspended or terminated for
cause by any local, state or federal department or agency or nonprofit entity within three (3) working
days of the suspension or termination. Such notification must include the reason for such action; the
name and contact information of the local, state or federal department or agency or entity; the date of
the contract; and the contract or case reference number. If Contractor, as an organization, has
surrendered its license or has had its license suspended or revoked by any local, state or federal
department or agency or non-profit entity, it shall disclose this information within three (3) working
days of the surrender, suspension or revocation to the contract manager assigned to the Program
Attachment by submitting a one-page description that includes the reason(s) for such action; the
name and contact information of the local, state or federal department or agency or entity; the date of
the license action; and a license or case reference number.
Section 10.05 Insolvency. Contractor shall notify in writing the contract manager assigned to the
Program Attachment of Contractor's insolvency, incapacity, or outstanding unpaid obligations to the
Internal Revenue Service (IRS) or Texas Workforce Commission (TWC) within three (3) working
days of the date of determination that Contractor is insolvent or incapacitated, or the date Contractor
discovered an unpaid obligation to the IRS or TWC. Contractor shall notify in writing the contract
manager assigned to the Program Attachment of its plan to seek bankruptcy protection within three
(3) working days of such action by Contractor's governing body.
Section 10.06 Misuse of Funds and Performance Malfeasance. Contractor shall report to the
contract manager assigned to the Program Attachment, any knowledge of debarment, suspected
fraud, program abuse, possible illegal expenditures, unlawful activity, or violation of financial laws,
rules, policies, and procedures related to performance under this Contract. Contractor shall make
General Provisions (Core Subrecipient) 2011
15
,
such report no later than three (3) working days from the date that Contractor has knowledge or
reason to believe such activity has taken place; Additionally, if this Contract is federally funded by
the Department of Health and Human Services (HHS), Contractor shall report any credible evidence
that a principal, employee, subcontractor or agent of Contractor, or any other person, has submitted a
false claim under the False Claims Act or has committed a criminal or civil violation of laws
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving those funds.
Contractor shall make this report to the HHS Office of Inspector General at
htto://www.oig.hhs.gov/fraudlhotline/ no later than three (3) working days from the date that
Contractor has knowledge or reason to believe such activity has taken place.
Section 10.07 Criminal Activity and Disciplinary Action. Contractor affirms that no person who
has an ownership or controlling interest in the organization or who is an agent or managing employee
of the organization has been placed on community supervision, received deferred adjudication, is
presently indicted for or has been convicted of a criminal offense related to any financial matter,
federal or state program or felony sex crime. Contractor shall notify in writing the contract manager
assigned to the Program Attachment if it has reason to believe Contractor, or a person with ownership
or controlling interest in the organization or who is an agent or managing employee of the
organization, an employee or volunteer of Contractor, or a subcontractor providing services under
this Contract has engaged in any activity that would constitute a criminal offense equal to or greater
than a Class A misdemeanor or if such activity would reasonably constitute grounds for disciplinary
action by a state or federal regulatory authority, or has been placed on community supervision,
received deferred adjudication, or been indicted for or convicted of a criminal offense relating to
involvement in any financial matter, federal or state program or felony sex crime. Contractor shall
make the reports required by this section no later than three (3) working days from the date that
Contractor has knowledge or reason to believe such activity has taken place. Contractor shall not
permit any person who engaged, or was alleged to have engaged, in an activity subject to reporting
under this section to perform direct client services or have direct contact with clients, unless
otherwise directed by DSHS.
Section 10.08 Retaliation Prohibited. Contractor shall not retaliate against any person who reports
a violation of, or cooperates with an investigation regarding, any applicable law, rule, regulation or
standard to the Department, another state agency, or any federal, state or local law enforcement
official.
Section 10.09 Documentation. Contractor shall maintain appropriate documentation of all notices
required under these General Provisions.
ARTICLE XI
ASSURANCES AND CERTIFICATIONS
Section 11.01 Certification. Contractorcertifi.es by execution of this Contract to the following:
'l .
a) it is not disqualified under 2 CPR ~376.935 or ineligible for participation in federal or state
assistance programs;
b) neither it, nor its principals, are presently debarred, suspended, proposed for debarment,
declared ineligible, or excluded from participation in this transaction by any federal or state
department or agency;
General Provisions (Core Subrecipient) 2011
16
c) it has not knowingly failed to pay a single substantial debt or a number of outstanding debts to
a federal or state agency;
d) it is not subject to an outstanding judgment in a suit against Contractor for collection of the
balance of a debt;
e) it is in good standing with all state and/<?r federal agencies that have a contracting or
regulatory relationship with Contractor;,
f) that no person who has an ownership orncontrolling interest in Contractor or who is an agent
or managing employee of Contractor has been convicted of a criminal offense related to
involvement in any program established under Medicare, Medicaid, or a federal block grant;
g) neither it, nor its principals have within the three(3)-:year period preceding this Contract, has
been convicted of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing a private or
public (federal, state or local) transaction or contract under a private or public transaction,
violation of federal or state antitrust statutes (including those proscribing price-fixing between
competitors, allocation of customers between competitors and bid-rigging), or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements or false claims, tax evasion, obstruction of justice, receiving stolen property or any
other offense indicating a lack of business integrity or business honesty that seriously and
: directly affects the present responsibility of Contactor or its principals;
h) neither it, nor its principals is presently indicted or otherwise criminally or civilly charged by
a governmental entity (federal, state or local) with the commission of any of the offenses
enumerated in subsection g) of this section; and
i) neither it, nor its principals within a three(3)-year period preceding this Contract has had one
or more public transaction (federal, state or local) terminated for cause or default.
Contractor shall include the certifications in this Article, without modification (eXcept as required to
make applicable to the subcontractor), in all subcontracts and solicitations for subcontracts. Where
Contractor is unable to certify to any of the statements in this Article, Contractor shall submit an
explanation to the contract manager assigned to the Program Attachment. If Contractor's status with
respect to the items certified in this Article chapges during the term of this Contract, Contractor shall
immediately notify the contract manager assigqed to the Program Attachment.
Section 11.02 Child Support Delinquencies. As required by Tex. Fam. Code ~ 231.006, a child
support obligor who is more than thirty (30) calendar days delinquent in paying child support and a
business entity in which the obligor is a sole proprietor, partner, shareholder, or owner with an
ownership interest of at least twenty-five percent (25%) is not eligible to receive payments from state
funds under a contract to provide property, materials, or services or (eceive a state-funded grant or
loan. If applicable, Contractor shall maintain its eligibility to receive payments under this Contract,
certifies that it is not ineligible to receive the payments specified in this Contract, and acknowledges
that this Contract may be terminated and payment may be withheld if this certification is inaccurate.
General Provisions (Core Subrecipient) 2011
17
Section 11.03 Authorization. Contractor certifies that it possesses legal authority to contract for the
services described in this Contract and that a:resolution, motion or similar action has been duly
adopted or passed as an official act of Contractor's governing body, authorizing the binding of the
organization under this Contract including all understandings and assurances contained in this
Contract, and directing and authorizing the person identified as the authorized representative of
Contractor to act in connection with this Contract and to provide such additional information as may
be required.
Section 11.04 Gifts and Benefits Prohibited. Contractor certifies that it has not given, offered to
give, nor intends to give at any time hereafter, any economic opportunity, present or future
employment, gift, loan, gratuity, special discount, trip, favor, service or anything of monetary value
to a DSHS or HHSC official or employee in connection with this Contract.
Section 11.05 Ineligibility to Receive the Contract. (a) Pursuant to Tex. Gov. Code ~ 2155.004
and federal law, Contractoris ineligible to receive this Contract if this Contract includes financial
participation by a person who received compensation from DSHS to participate in developing,
drafting or preparing the specifications, requirements, statement(s) of work or Solicitation Document
on which this Contract is based. Contractor certifies that neither Contractor, nor its employees, nor
anyone acting for Contractor has received compensation from DSHS for participation in the
development, drafting or preparation of specifications, requirements or statement(s) of work for this
Contract or in the Solicitation Document on which this Contract is based; (b) pursuant to Tex. Gov.
Code ~~ 2155.006 and 2261.053, Contractor is ineligible to receive this Contract, if Contractor or any
person who would have fina,ncial participation in this Contract has been convicted of violating federal
law, or been assessed a federal civil or administrative penalty, in connection with a contract awarded
by the federal government for relief, recovery or reconstruction efforts as a result of Hurricanes Rita
or Katrina or any other disaster occurring after September 24,2005; (c) Contractor certifies that the
individual or business entity named in this Contract is not ineligible to receive the specified Contract
under Tex. Gov. Code ~~ 2155.004,2155.006 or 2261.053, and acknowledges that this Contract may
be terminated and payment withheld if these certifications are inaccurate.
Section 11.06 Antitrust. Pursuant to 15 USC ~ 1, et seq. and Tex. Bus. & Comm. Code ~ 15.01, et
seq. Contractor certifies that neither Contractor, nor anyone acting for Contractor has violated the
antitrust laws of this state or federal antitrust laws, nor communicated directly or indirectly regarding
a bid with any competitor or any other person engaged in Contractor's line of business for the
purpose of substantially lessening competition in such line of business.
Section 11.07 Initiation and Completion of Work. Contractor certifies that it shall initiate and
complete the work under. this Contract within the applicable time frame prescribed in this Contract.
ARTICLE XII
GENERAL BUSINESS OPERATIONS OF CONTRACTOR
.;
Section 12.01 Responsibilities and RestrictiQns Concerning Governing Body, Officers and
Employees. Contractor and its governing body shall bear full responsibility for the integrity of the
fiscal and programmatic management of the organization. This provision applies to all organizations,
including Section 501(c)(3) organizations as defined in the Internal Revenue Service Code as not-for-
General Provisions (Core Subrecipient) 2011
18
"
profit organizations. Each member of Contractor's governing body shall be accountable for all funds
and materials received from Department. The responsibility of Contractor's governing body shall
also include accountability for compliance 'with Department Rules, policies, procedures, and
applicable federal and state laws and regulations; and correction of fiscal and program deficiencies
identified through self-evaluation and Departfuent's monitoring processes. Further, Contractor's
governing body shall ensure separation of powers, duties, and functions of governing body members
and staff. Staff members, including the executive director, shall not serve as voting members of
Contractor's governing body. No member of Contractor's governing body, or officer or employee of
Contractor shall vote for, confirm or act to influence the employment, compensation or change in
status of any person related within the secondl:degree of affinity or the third degree of consanguinity
(as defined in Tex. Gov. Code Chapter 573) to the member of the governing body or the officer or
any employee authorized to employ or supervise such person. This prohibition does not prohibit the
continued employment of a person who has been continuously employed for a period of two (2) years
prior to the election, appointment or employment of the officer, employee, or governing body
member related to such person in the prohibited degree. These restrictions also apply to the
governing body, officers and employees of Contractor's subcontractors. Ignorance of any Contract
provisions or other requirements contained or referred to in this Contract will not constitute a defense
or basis for waiving or appealing such provisions or requirements.
Section 12.02 Management and Control Systems. Contractor shall comply with all the
requirements of the Department's Contractor'sl Financial Procedures Manual, and any of its
subsequent amendments, which is available at the Department's web site:
http://www.dshs.state.tx.us/contracts/cfpm.shtm. Contractor shall maintain an appropriate contract
administration system to ensure that all terms, conditions, and specifications are met. Contractor
shall develop, implement, and maintain financial management and control systems that meet or
exceed the requirements of UGMS and adhere:to procedures detailed in Department's Contractor's
Financial Procedures Manual. Those requirements and procedures include, at a minimum, the
following:
a) financial planning, including the development of budgets that adequately reflect all functions
and resources necessary to carry out' authorized activities and the adequate determination of
costs;
b) financial management systems that include accurate accounting records that are accessible
and identify the source and application of funds provided under each Program Attachment of
this Contract, and original source documentation substantiating that costs are specifically and
solely allocable to the Program Attachment and are traceable from the transaction to the
general ledger; and .
c) effective internal and budgetary controls; comparison of actual costs to budget; determination
of reasonableness, allowableness, and allocability of costs; timely and appropriate audits and
resolution of any findings; billing and collection policies; and a mechanism capable of billing
and making reasonable efforts to collect from clients and third parties.
Section 12.03 Insurance. Contractor shall maintain insurance or other means of repairing or
replacing assets purchased with Department funds. Contractor shall repair or replace with
comparable equipment any such equipment not covered by insurance that is lost, stolen, damaged or
destroyed. If any insured equipment purchased with DSHS funds is lost, stolen, damaged or
destroyed, Contractor shall notify the contrac(manager assigned to the Program Attachment to obtain
instructions whether to submit and pursue an in.surance claim. Contractor shall use any insurance
General Provisions (Core Subrecipient) 2011
19
proceeds to repair the equipment or replace the equipment with comparable equipment or remit the
insurance proceeds to DSHS.
Section 12.04 Fidelity Bond. For the benefit of DSHS, Contractor is required to carry a fidelity
bond or insurance coverage equal to the amount of funding provided under this Contract up to
$100,000 that covers each employee of Contractor handling funds under this Contract, including
person(s) authorizing payment of such funds. The fidelity bond or insurance must provide for
indemnification of losses occasioned by (1) any fraudulent or dishonest act or acts committed by any
of Contractor's employees, either individually or in concert with others, and/or (2) failure of
Contractor or any of its employees to perform faithfully his/her duties or to account properly for all
monies and property received by virtue of his/her position or employment. The bond or insurance
acquired under this section must include coverage for third party property and include DSHS as a loss
payee or equivalent designation. Contractor shall notify, and obtain prior approval from, the DSHS
Contract Oversight and Support Section before settling a claim on the fidelity bond or insurance.
Section 12.05 Liability Coverage. For the benefit of DSHS, Contractor shall also maintain liability
insurance coverage, referred to in Tex. Gov. Code ~ 2261.102, as "director and officer liability
coverage" or similar coverage for all persons in management or governing positions within
Contractor's organization or with management or governing authority over Contractor's organization
(collectively "responsible'persons"). Contractbr shall ensure that the policy includes Property of
Others coverage with respect to funds and other property of the State related to this Contract, and
includes DSHS as a loss payee on the policy. Contractor shall maintain copies of liability policies on
site for inspection by DSHS and shall submit copies of policies to DSHS upon request. This section
applies to entities that are organized as non-profit corporations under the Texas Non-Profit
Corporation Act; for-profit corporations organized under the Texas Business Corporations Act; and
any other legal entity. Contractor shall maintain liability insurance ~overage in an amount not less
than the total value of this Contract and that is sufficient to protect the interests of Department in the
event an actionable act or omission by a responsible person damages Department's interests.
Contractor shall notify, and obtain prior approval from, the DSHS Contract Oversight and Support
Section before settling a claim on the insuranc~.
Section 12.06 Overtime Compensation. Except as provided in this section, Contractor shall not use
any of the funds provided by this Contract to pay the premium portion of overtime. Contractor shall
be responsible for any obligations of premium overtime pay due employees. Premium overtime pay
is defined as any compensation paid to an individual in addition to the employee's normal rate of pay
for hours worked in excess of normal working hours. Funds provided under this Contract may be
used to pay the premium portion of overtime oAly under the following conditions: 1) with the prior
written approval of DSHS; 2) temporarily, in the case of an emergency or an occasional operational
bottleneck; 3) when employees are performing indirect functions, such as administration,
maintenance, or accounting; 4) in performance of tests, laboratory procedures, or similar operations
that are continuous in nature and cannot reasonably be interrupted or otherwise completed; or 5)
when lower overall cost to DSHS will result.
Section 12.07 Program Site. Contractor shall provide services only in locations that are in
compliance with all applicable local, state and federal zoning, building, health, fire, and safety
standards.
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20
Section 12.08 Cost Allocation Plan. Contractor shall submit a Cost Allocation Plan in the format
provided in the Department's Contractor's Financial Procedures Manual to the Department's
Contract Oversight and Support Section, at Mail Code 1326, P.O. Box 149347, Austin, Texas 78714-
9347, or by email to mailto:coscap@dshs.state.tx.us no later than the 60th calendar day after the
effective date of the Contract, except when a Contractor has a current Cost Allocation Plan on file
with the Department. Contractor shall implement and follow the applicable Cost Allocation Plan. If
Contractor's plan is the same as in the previous year, by signing this Contract, Contractor certifies
that its current Cost Allocation Plan for the current year is the same as that submitted to DSHS for the
previous year. If the Cost Allocation Plan changes during the Contract term, Contractor shall submit
a new Cost Allocation Plan to the Contract Oversight and Support Section within thirty (30) calendar
days after the effective date of the change. Cost Allocation Plans must comply with the guidelines
provided in the Department's Contractor's Financial Procedures Manual located at
httD://www.dshs.state.tx.us/contracts/cfpm. shtm.
Section 12.09 Employee/Volunteer Background Screening. Contractor shall comply with
employee/volunteer background screening standards established by the Department.
Section 12.10 Historically Underutilized Bu~inesses (HUBs). If Contractor was not required to
submit a HUB subcontracting plan and if subcontracting is permitted under this Program Attachment,
Contractor is encouraged to make a good faith effort to consider subcontracting with HUBs in
accordance with Tex. Gov. Code Chapter 2161 and 34 Tex. Admin. Code ~ 20.14 et seq. Contractors
may obtain a list of HUBs at http://www.window.state.tx.us/procurementlprog/hub. If Contractor has
filed a HUB subcontracting plan, the plan. is incorporated by reference in this Contract. If Contractor
desires to make a change in the plan, ContractJr must obtain prior approval from the Department's
HUB Coordinator of the revised plan before proposed changes will be effective under this Contract.
Contractor shall make a good faith effort to subcontract with HUBs during the performance of this
Contract and shall report HUB subcontract activity to the Department's HUB Coordinator by the 15th
day of each month for the prior month's activity, if there was any such activity, in accordance with 34
Tex. Admin. Code ~ 20.16(c).
Section 12.11 Buy Texas. Contractor shall purchase products and materials produced in Texas when
the products and materials are available at a price and time comparable to products and materials
produced outside of Texas as required by Tex. Gov. Code ~ 2155.4441.
Section 12.12 Contracts with Sub recipient and Vendor Subcontractors. Contractor may enter
into contracts with subrecipient subcontractors unless restricted or otherwise prohibited in a specific
Program Attachment(s). Prior to entering into a subrecipient agreement equaling or exceeding
$100,000, Contractor shall obtain written approval from DSHS. Contractor shall establish written
polices and procedures for procurement and monitoring of subcontracts and shall produce a
subcontracting monitoring plan. Contractor shall monitor subrecipient subcontractors for both
financial and programmatic performance and shall maintain pertinent records that must be available
for inspection by DSHS. Contractor shall ensur~ that subcontractors are fully aware of the
requirements placed upon them by statelfederallstatutes, rules, and regulations and by the provisions
of this Contract.
Contracts with all subcontractors, whether vendor or subrecipient, must be in writing and include the
following:
General Provisions (Core Subrecipient) 2011
21
a) name and address of all parties andthe1lsubcontractor's Vendor Identification Number (VIN);
b) a detailed description of the services to be provided;
c) measurable method and rate of payment and total not-to-exceed amount of the contract;
d) clearly defined and executable termination clause; and
e) beginning and ending dates that coincide with the dates of the applicable Program
Attachment(s) or that cover a term within the beginning and ending dates of the applicable
Program Attachment(s).
Contractor is responsible to DSHS for the performance of any subcontractor. Contractor shall not
contract with a subcontractor, at any tier, that is debarred, suspended, or excluded from or ineligible
for participation in federal assistance programs; or if the subcontractor would be ineligible under the
following sections of these General Provisions: Ineligibility to Receive the Contract section
(Assurances and Certifications Article); or the Conflict of Interest or Transactions Between Related
Parties sections (General Terms Article).
Section 12.13 Status of Subcontractors. Coqtractor shall require all subcontractors to certify that
they are not delinquent on any repayment agreements; have not had a required license or certification
revoked; and have not had a contract terminated by the Department. Contractors shall further require
that subcontractors certify that they have not voluntarily surrendered within the past three (3) years
any license issued by the Department.
Section 12.14 Incorporation of Terms in Sub recipient Subcontracts. Contractor shall include in
all its contracts with subrecipient subcontractors and solicitations for subrecipient subcontracts,
without modification (except as required to make applicable to the subcontractor), (1) the
certifications stated in the Assurances and Certifications Article; (2) the requirements in the Conflicts
of Interest section and the Transaction Between Related Parties section of the General Terms Article;
and (3) a provision granting to DSHS, SAG, GIG, and the Comptroller General of the United States,
and any of their representatives, the right of ac~ess to inspect the work and the premises on which
any work is performed, and the right to audit th~ subcontractor in accordance with the Access and
Inspection Article in these General Provisions. Each subrecipient subcontract contract must also
include a copy of these General Provisions and 'a copy of the Statement of Work and any other
provisions in the Program Attachment(s) applicable to the subcontract. Contractor shall ensure that
all written agreements with subrecipient subcontractors incorporate the terms of this Contract so that
all terms, conditions, provisions, requirements, duties and liabilities under this Contract applicable to
the services provided or activities conducted by a subcontractor are passed down to that
subcontractor. No provision of this Contract creates privity of contract between DSHS and any
subcontractor of Contractor.
Section 12.15 Independent Contractor. Contractor is an independent contractor. Contractor shall
direct and be responsible for the performance of its employees, subcontractors, joint venture
participants or agents. Contractor is not an agent or employee of the Department or the State of
Texas for any purpose whatsoever. For purposes of this Contract, Contractor acknowledges that its
employees, subcontractors, joint venture participants or agents will not be eligible for unemployment
compensation from the Department or the State 'pf Texas.
Section 12.16 Authority to Bind. The person or persons signing this Contract on behalf of
Contractor, or representing themselves as signing this Contract on behalf of Contractor, warrant and
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22
.4".'_
guarantee that they have been duly authorized by Contractor to execute this Contract for Contractor
and to validly and legally bind Contractor to all! of its terms.
Section 12.17 Tax Liability. Contractor shall comply with all state and federal tax laws and is
solely responsible for filing all required state and federal tax forms and making all tax payments. If
the Department discovers that Contractor has failed to remain current on a liability to the IRS, this
Contract will be subject to remedies and sanctions under this Contract, including immediate
termination at the Department's discretion. If the Contract is terminated under this section, the
Department will not enter into a contract with Contractor for three (3) years from the date of
termination.
Section 12.18 Notice of Organizational Change. Contractor shall submit written notice to the
contract manager assigned to the Program Attachment within ten (10) business days of any change to
the Contractor's name; contact information; key personnel, officer, director or partner; organizational
structure, such as merger, acquisition or change in form of business; legal standing; or authority to do
business in Texas. A change in Contractor's name and certain changes in organizational structure
require an amendment to this Contract in accordance with the Amendments section of these General
Provisions.
Section 12.19 Quality Management. Contractor shall comply with quality management
requirements as directed by the Department.
Section 12.20 Equipment (Including Controlled Assets) Purchases. Equipment means an article
of nonexpendable, tangible personal property having a useful lifetime of more than one year and an
acquisition cost of $5,000 or more, and "controlled assets." Controlled assets include firearms
regardless of the acquisition cost, and the following assets with an acquisition cost of $500 or more:
desktop and laptop computers, non-portable printers and copiers, emergency management equipment,
communication devices and systems, medical and laboratory equipment, and media equipment.
Contractors on a cost reimbursement payment method shall inventory all equipment. If the purchase
of equipment is approved in writing by the Department, Contractor shall initiate the purchase of that
equipment in the first quarter of the Contract or Program Attachment term, as applicable. Failure to
timely initiate the purchase of equipment may result in loss of availability of funds for the purchase
of equipment. Requests to purchase previously [approved equipment after the first quarter of the
Program Attachment must be submitted to the ~pntract manager assigned to the Program Attachment.
Section 12.21 Supplies. Supplies are defined as consumable items necessary to carry out the
services under this Contract including medical supplies, drugs, janitorial supplies, office supplies,
patient educational supplies, software, and any items of tangible personal property other than those
defined as equipment above.
Section 12.22 Changes to Equipment List. AU items of equipment purchased with funds under this
Contract must be itemized in Contractor's equipment list as finally approved by the Department in
the executed Contract. Any changes to the approved equipment list in the executed Contract must be
approved in writing by Department prior to the purchase of equipment. Contractor shall submit to the
contract manager assigned to the Program Attachment, a written description including complete
product specifications and need justification prior to purchasing any item of unapproved equipment.
General Provisions (Core Subrecipient) 2011
23
If approved, Department will acknowledge its approval by means of a written amendment or by
written acceptance of Contractor's Contract Revision Request, as appropriate.
Section 12.23 Property Inventory and Protection of Assets. Contractor shall maintain an
inventory of equipment and property described in the Other Intangible Property section of Article
XIII and submit an annual cumulative report of the equipment and other property on Form GC-ll
(Contractor's Property Inventory Report) to tl1e Department's Contract Oversight and Support
Section, Mail Code 1326, P.O. Box 149347, Austin, Texas 78714-9347, no later than October 15th of
each year. The report is located on the DSHS website at
httD://www.dshs.state.tx.us/contracts/forms.shtm. Contractor shall maintain, repair, and protect
assets under this Contract to assure their full availability and usefulness. If Contractor is indemnified,
reimbursed, or otherwise compensated for any loss of, destruction of, or damage to the assets
provided or obtained under this Contract, Conlfactor shall use the proceeds to repair or replace those
assets.
Section 12.24 Bankruptcy. In the event of bankruptcy, Contractor shall sever Department property,
equipment, and supplies in possession of Contractor from the bankruptcy, and title must revert to
Department. If directed by DSHS, Contractor shall return all such property, equipment and supplies
to DSHS. Contractor shall ensure that its subcpntracts, if any, contain a specific provision requiring
that in the event the subcontractor's bankruptcy, the subcontractor must sever Department property, I
equipment, and supplies in possession of the subcontractor from the bankruptcy, and title must revert
to Department, who may require that the property, equipment and supplies be returned to DSHS.
Section 12.25 Title to Property. At the conclusion of the contractual relationship between the
Department and Contractor, for any reason, title to any remaining equipment and supplies purchased
with funds under this Contract reverts to Department. Title may be transferred to any other party
designated by Department. The Department mh, at its option and to the extent allowed by law,
transfer the reversionary interest to such property to Contractor.
Section 12.26 Property Acquisitions. Department funds must not be used to purchase buildings or
real property. Any costs related to the initial acquisition of the buildings or real property are not
allowable.
Section 12.27 Disposition of Property. Contractor shall follow the procedures in the American
Hospital Association's (AHA's) "Estimated Useful Lives of Depreciable Hospital Assets" in
disposing, at any time during or after the Contract term, of equipment purchased with the Department
funds, except when federal or state statutory requirements supersede or when the equipment requires
licensure or registration by the state, or when the acquisition price of the equipment is equal to or
greater than $5,000. All other equipment not listed in the AHA reference (other than equipment that
requires licensure or registration or that has an ~cquisition cost equal to or greater than $5,000) will
be controlled by the requirements of UGMS. If, prior to the end of the useful life, any item of
equipment is no longer needed to perform services under this Contract, or becomes inoperable, or if
the equipment requires licensure or registration or had an acquisition price equal to or greater than
$5,000, Contractor shall request disposition approval and instructions in writing from the contract
manager assigned to the Program Attachment. After an item reaches the end of its useful life,
Contractor shall ensure that disposition of any equipment is in accordance with Generally Accepted
Accounting Principles, and any applicable federal guidance.
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Section 12.28 Closeout of Equipment. At the end of the term of a Program Attachment that has no
additional renewals or that will not be renewed:(Closeout) or when a Program Attachment is
otherwise terminated, Contractor shall submit to the contract manager assigned to the Program
Attachment, an inventory of equipment purchased with Department funds and request disposition
instructions for such equipment. All equipment purchased with Department funds must be secured
by Contractor at the time of Closeout or termination of the Program Attachment and must be
disposed of according to the Department's disposition instructions, which may include return of the
equipment to DSHS or transfer of possession to another DSHS contractor, at Contractor's expense.
Section 12.29 Assets as Collateral Prohibited. Contractors on a cost reimbursement payment
method shall not encumber equipment purchased with Department funds without prior written
approval from the Department.
ARTICLE XIII
, GENERAL TERMS
Section 13.01 Assignment. Contractor shall not transfer, assign, or sell its interest, in whole or in
part, in this Contract, or in any equipment purchased with funds from this Contract, without the prior
written consent of the Department.
Section 13.02 Lobbying. Contractor shall comply with Tex. Gov. Code ~ 556.0055, which prohibits
contractors who receive state funds from using those funds to pay lobbying expenses. Further,
Contractor shall not use funds paid under this Contract, either directly or indirectly, to support the
enactment, repeal, modification, or adoption of any law, regulation or policy at any level of
government, or to pay the salary or expenses of any person related to any activity designed to
influence legislation, regulation, policy or appropriations pending before Congress or the state
legislature, or for influencing or attempting to influence an officer or employee of any federal or state
agency, a member of Congress, an officer or employee of Congress, or an employee of a member of
Congress in connection with the awarding of any contract or the extension, continuation, renewal,
amendment, or modification of any contract (31 USC ~ 1352 and UGMS). If at any time this
Contract exceeds $100,000 of federal funds, Contractor shall file with the contract manager assigned
to the Program Attachment a declaration containing the name of any registrant under the Lobbying
Disclosure Act of 1995 who has made lobbying contacts on behalf of Contractor in connection with
this Contract, a certification that none of the funds provided by Department have been or will be used
for payment to lobbyists, and disclosure of the names of any and' all registered lobbyists with whom
Contractor has an agreement. Contractor shall file the declaration, certification, and disclosure at the
time of application for this Contract; upon execution of this Contract unless Contractor previously
filed a declaration, certification, or disclosure form in connection with the award; and at the end of
each calendar quarter in which any event occurs that materially affects the accuracy of the
information contained in any declaration, certification, or disclosure previously filed. Contractor
shall require any person who requests or receives a subcontract to file the same declaration,
certification, and disclosure with the contract manager assigned to the Program Attachment.
Contractor shall also comply, as applicable, with the lobbying restrictions and requirements in OMB
. Circulars A-122 Attachment B paragraph 25; A-87 Attachment B section 27; A-I 10 section_.27 and
A-21 paragraphs 17 and 28. Contractor shall include this provision in any subcontracts.
General Provisions (Core Subrecipient) 2011
25
Section 13.03 Conflict of Interest. Contractor represents to the Department that it and its _
subcontractors, if any, do not have nor shall Contractor or its subcontractors knowingly acquire or
retain, any financial or other interest that would conflict in any manner with the performance of their
obligations under this Contract. Potential conflicts of interest include, but are not limited to, an
existing or potential business or personal relationship between Contractor (or subcontractor), its
principal (or a member of the principal's immediate family), or any affiliate or subcontractor and the
Department or HHSC, their commissioners or employees, or any other entity or person involved in
any way in any project that is the subject of this Contract. Contractor shall establish safeguards to
prohibit employees and subcontractors and their employees from using their positions for a purpose
that constitutes or presents the appearance of personal or organizational conflict of interest or
personal gain. If, at any time during the term of this Contract, Contractor or any of its subcontractors
has a conflict of interest or potential conflict of interest, Contractor shall disclose the actual or
potential conflict of interest to the contract manager assigned to the Program Attachment within ten
(10) days of when Contractor becomes aware of the existence of the actual or potential conflict of
interest. Contractor shall require each of its subcontractors to report to Contractor any conflict of
interest or potential conflict of interest the subcontractor has or may have within ten (10) days of
when the subcontractor becomes aware of the actual or potential conflict of interest.
Section 13.04 Transactions Between Related Parties. Contractor shall identify and report to
DSHS any transactions between Contractor and a related party that is part of the work that the
Department is purchasing under this Contract before entering into the transaction or immediately
upon discovery. Contractor shall submit to the contract manager assigned to the Program Attachment
the name, address and telephone number of the related party, how the party is related to Contractor
and the work the related party will perform under this Contract. A related party is a person or entity
related to Contractor by blood or marriage, common ownership or any association that permits either
to significantly influence or direct the actions or policies of the other. Contractor, for purposes of
reporting transactions between related parties, includes the entity contracting with the Department
under this Contract as well as the chief executive officer, chief financial officer and program director
of Contr~ctor. Contractor shall comply with Tex. Gov. Code Chapter 573. Contractor shall maintain
records and supply any additional information requested by the Department, regarding a transaction
between related parties, needed to enable the Department to determine the apPropriateness of the
transaction pursuant to applicable state or federal law, regulations or circulars, which may include 45
CFR part 74, OMB Circ. No. A-IW, 2 CFR ~ 215.42, and UGMS.
Section 13.05 Intellectual Property. Tex. Health & Safety Code ~ 12.020 authorizes DSHS to
protect intellectual property developed as a res41t of this Contract.
a) "Intellectual property" means created pFoperty that may be protected under copyright, patent,
or trademark/service mark law. .
b) For purposes of this Contractintellectu~1 property prepared for DSHS use, or a work specially
ordered or commissioned through a contract for DSHS use is "work made for hire." DSHS
owns works made for hire unless it agre~s otherwise by contract. To the extent that title and
interest to any such work may not, by oPeration of law, vest in DSHS, or such work may not
be considered a work made for hire, Co~tractor irrevocably assigns the rights, title and
interest therein to DSHS. DSHS has the' right to obtain and hold in its name any and all
patents, copyrights, registrations or other such protections as may be appropriate to the subject
matter, and any extensions and renewals thereof. Contractor shall give DSHS and the State of
Texas, as well as any person designated by DSHS and the State of Texas, all assistance
General Provisions (Core Subrecipient) 2011
26
required to perfect the rights defined herein without charge or expense beyond thosearnounts
payable to Contractor for goods provided or services rendered under this Contract.
c) If federal funds are used to finance activities supported by this Contract that result in the
production of intellectual property, the federal awarding agency reserves a royalty-free,
nonexclusive, and irrevocable license to reproduce, publish, or otherwise use, and to authorize
others to use, for federal government purposes (I) the copynght in any intellectual property
developed under this Contract, including any subcontract; and (2) any rights of copyright to
which a Contractor purchases ownership with contract funds. Contractor shall place an
acknowledgment of federal awarding agency grant support and a disclaimer, as appropriate,
on any publication written or published with such support and, if feasible, on any publication
reporting the results of or describing a grant-supported activity. An acknowledgment must be
to the effect that "This publication was made possible by grant number ~ from (federal
awarding agency)" or "The project described was supported by grant number from
(federal awarding agency)" and "Its contents are solely the responsibility of the authors and
do not necessarily represent the official views of the (federal awarding agency)."
d) If the terms of a federal grant award the copyright to Contractor, DSHS reserves a royalty-
free, nonexclusive, worldwide and irre~ocable license to reproduce, publish or otherwise use,
and to authorize others to use, for DSH$, public health, and state governmental
noncommercial purposes (I) the copyright, trademark, service mark, and/or patent on an
invention, discovery, or improvement to any process; machine, manufacture, or composition
of matter; products; technology; scientific information; trade secrets; and computer software,
in any work developed under a grant, subgrant, or contract under a grant or subgrant; and (2)
any rights of copyright, service or trade marks or patents to which a grantee, subgrantee or a
Contractor purchases ownership with contract funds.
e) If the results of the contract performance are subject to copyright law, Contractor cannot
publish those results without prior review and approval of DSHS. Contractor shall submit
requests for review and approval to the contract manager assigned to the Program
Attachment.
Section 13.06 Other Intangible Property. At the conclusion of the contractual relationship
between Department and Contractor, for any reason, Department shall have the sole ownership rights
and interest in all non-copyrightable intangible property that was developed, produced or obtained by .
Contractor as a specific requirement under this Contract or under any grant that funds this Contract,
such as domain names, URLs, etc. Contractor shall inventory all such non-copyrightable intangible
property. Contractor shall cooperate with Department and perform all actions necessary to transfer
ownership of such property to the Department or its designee, or otherwise affirm Department's
ownership rights and interest in such property. This provision will survive the termination or
expiration of this Contract.. .
Section 13.07 Severability and Ambiguity. If any provision of this Contract is construed to be
illegal or invalid, the illegal or invalid provisjor will be deemed stricken and deleted to the same
extent and effect as if never incorporated, but <l;~l other provisions will continue. The Parties
represent and agree that the language contained in this Contract is to be construed as jointly drafted,
proposed and accepted.
Section 13.08 Legal Notice. Any notice required or permitted to be given by the provisions of this
Contract will be deemed to have been received by a Party on the third business day after the date on
General Provisions (Core Subrecipient) 2011
27
which it was mailed to the Party at the address specified by the Party to the other Party in writing or,
if sent by certified mail, on the date of receipt. .
Section 13.09 Successors. This Contract will be binding upon the Parties and their successors and
assignees, except as expressly provided in this Contract.
Section 13.10 Headings. The articles and section headings used in this Contract are for convenience
of reference only and will not be construed in any way to define, limit or describe the scope or intent
of any provisions.
Section 13.11 Parties. The Parties representto each other that they are entities fully familiar with
transactions of the kind reflected by the contract documents, and are capable of understanding the
terminology and meaning of their terms and cOnditions and of obtaining independent legal advice
pertaining to this Contract.
Section 13.12 Survivability of Terms. Termination or expiration of this Contract or a Program
Attachment for any reason will not release either Party from any liabilities or obligations in this
Contract that (a) the Parties have expressly agreed will survive any such termination or expiration, or
(b) remain to be performed or (c) by their nature would be intended to be applicable following any
such termination or expiration.
Section 13.13 Direct Operation. At the Department's discretion, the Department may temporarily
assume operations ofa Contractor's program or programs funded under this Contract when the
continued operation of the program by Contractor puts at risk the health or safety of clients and/or
participants served by Contractor.
Section 13.14 Customer Service Information. If requested, Contractor shall supply such
information as required by the Department to comply with the provisions of Tex. Gov. Code Chapter
2114 regarding Customer Service surveys.
Section 13.15 Amendment. The Parties agree that the Department may unilaterally reduce funds
pursuant to the terms of this Contract without the written agreement of Contractor. All other
amendments to this Contract must be in writing and agreed to by both Parties, except as otherwise
specified in the Contractor's Notification of Change to Certain Contract Provisions section or the
Contractor's Request for Revision to Certain Contract Provisions section of this Article. Contractor's
request for certain budget revisions or other amendments must be submitted in writing, including a
justification for the request, to the contract maqager assigned to the Program Attachment; and if a
budget revision or amendment is requested during the last quarter of the Contract or Program
. ,
Attachment term, as applicable, Contractor's written justification must include a reason for the delay
in making the request. Revision or other amendment requests may be granted at the discretion of
DSHS. Except as otherwise provided in this Article, Contractor shall not perform or produce, and
DSHS will not pay for the perfonnance or production of, different or additional goods, services, work
or products except pursuant to an amendment of this Contract that is executed in compliance with this
section; and DSHS will not waive any term, covenant, or condition of this Contract unless by
amendment or otherwise in compliance with this Article.
General Provisions (Core Subrecipient) 2011
28
Section 13.16 Contractor's Notification of Change to Certain Contract Provisions. The
following changes may be made to this Contract without a written amendment or the Department's
prior approval:
a) contractor's contact person and contact information;
b) contact information for key personnel, as stated in Contractor's response to the Solicitation
Document, if any;
c) cumulative budget line item transfers that exceed 10% among direct cost categories, other
than the equipment category, of cost reimbursement contract Program Attachments of less
than $100.000, provided that the total budget amount is unchanged;
d) minor corrections or clarifications to the Contract language that in no way alter the scope of
work, objectives or performance measures;
e) a change in Contractor's share of the budget concerning non-DSHS funding other than
program income and match, regardless of the amount of the change, provided that in changing
the budget, Contractor is not supplanting DSHS funds; and
f) a change to remove community sites, independent school districts or schools, in substance
abuse Program Attachments in accordance with an Implementation Plan that must be
submitted along with the notification of the change to the contract manager assigned to the
Program Attachment.
Contractor within ten (10) calendar days shall notify in writing the contract manager assigned to the
Program Attachment of any change enumerated in this section. The notification'may be by letter, fax
or email. Cumulative budget line item transfers of 10% or less among direct cost categories, other
than equipment, of cost reimbursement contracts of any amount do not require written amendment or
prior approval or notification.
Section 13.17 Contractor's Request for Rev~sion of Certain Contract Provisions. A Contractor's
Revision Request is an alternative method for iunending certain specified provisions of this Contract
that is initiated by Contractor, but must be apptoved by DSHS. The following amendments to this
Contract may be made through a Contractor's ~evision Request, rather than through the amendment
process described in the Amendment section of this Article:
a) cumulative budget line item transfers among direct cost categories, other than the equipment
category, that exceed 10% of Program Attachments of $100.000 or more, provided that the
total budget amount is unchanged;
b) line item transfer to other categories of funds for direct payment to trainees for.training
allowances;
c) change in clinic hours or location;
d) change in the equipment list substituting an item of equipment equivalent to an item of
equipment on the approved budget; .
e) changes in the equipment category of a previously approved equipment budget (other than
acquisition of additional equipment, which requires an amendment to this Contract); and
f) changes specified in applicable OMB Circular cost principles as requiring prior approval,
regardless of dollar threshold (e.g., foreign travel expenses, overtime premiums, membership
fees); and
g) changes to add community sites, independent school districts or schools, in substance abuse
Program Attachments.
In order to request a revision of any of the enumerated provisions, Contractor shall obtain a Contract
Revision Request form from the DSHS website available at
General Provisions (Core Subrecipient) 2011
29
http://www.dshs.state.tx.ush!rants/forms.shtm, and complete the form as directed by the Department.
Two copies of the completed form must be signed by Contractor's representati ve who is authorized to
sign contracts on behalf of Contractor, and both original, signed forms must be submitted to the
contract manager assigned to the Program Attachment. Any approved revision will not be effecti ve
unless signed by the DSHS Director of the Client Services Contracting Unit. A separate Contractor
Revision Request is required for each Program Attachment to be revised. Circumstances of a
requested contract revision may indicate the need for an amendment described in the Amendment
section of this Article rather than a contract revision amendment under this section.
Section 13.18 Immunity Not Waived. THE PARTIES EXPRESSLY AGREE THAT NO
PROVISION OF THIS CONTRACT IS IN ANY WAY INTENDED TO CONSTITUTE A
WANER BY DEPARTMENT OR THE STATE OF TEXAS OF ANY IMMUNITIES FROM SUIT
OR FROM LIABILITY THAT DEPARTMENT OR THE STATE OF TEXAS MAY HAVE BY
OPERA nON OF LAW.
Section 13.19 Hold Harmless and Indemnification. Contractor, as an independent contractor,
agrees to hold Department, the State of Texas, individual state employees and officers, and the
federal government harmless and to indemnify them from any and all liability, suits, claims, losses,
damages and judgments; and to pay all costs, fees, and damages to the extent that such costs, fees,
and damages arise from performance or nonperformance of Contractor, its employees,
subcontractors, joint venture participants or agents under this Contract.
Section 13.20 Waiver. Acceptance by either Party of partial performance or failure to complain of
any action, non-action or default under this Contract will not constitute a waiver of either Party's
rights under this Contract.
Section 13.21 Electronic and Information Resources Accessibility and Security Standards. As
required by 1 Tex. Admin. Code Chapter 213, as a state agency, DSHSmust procure products that
comply with the State of Texas Accessibilityrequirements for Electronic and Information Resources
specified in 1 Tex. Admin. Code Chapter 213 when such products are available in the commercial
marketplace or when such products are developed in response to a procurement solicitation. If
performance under this Contract includes the development, modification or maintenance of a website
or other electronic and information resources fpr DSHS or for the public on behalf of DSHS,
Contractor shall provide the Department of Information Resources (DIR) with the URI,. to its
Voluntary Product Accessibility Template (VPA T) for reviewing compliance with the State of Texas
Accessibility requirements (based on the federal standards established under Section 508 of the
Rehabilitation Act), or indicate that the product/service accessibility information is available from the
General Services Administration "Buy Accessible Wizard" (http://www.buyaccessible.gov).
Contractors not listed with the "Buy Accessible Wizard" or supplying a URL to their VPAT must.
provide DIR with a report that addresses the same accessibility criteria in substantively the same
format. Additional information regarding the "Buy Accessible Wizard" or obtaining a copy of the
VPAT is located at htto://www.section508.govt Contractor certifies that any network hardware or
software purchased or provided under this Contract has undergone independent certification testing
. for known and relevant vulnerabilities, in accordance with rules adopted by DIR.o
General Provisions (Core Subrecipient) 2011
30
Section 13.22 Force Majeure. Neither Party will be liable for any failure or delay in performing all
or some of its obligations, as applicable, under this Contract if such failure or delay is due to any
cause beyond the reasonable control of such Party, including, but not limited to, extraordinarily
severe weather, strikes, natural disasters, fire, dvil disturbance, epidemic, war, court order, or acts of
God. The existence of any such cause of.delay or failure will extend the period of performance in the
exercise of reasonable diligence until after the cause of the delay or failure has been removed and, if
applicable, for any reasonable period of time thereafter required to resume performance. A Party,
within a period of time reasonable under the circumstances, must inform the other by any reasonable
method (phone, email, etc.) and, as soon as practicable, must submit written notice with proof of
receipt, of the existence of a force majeure event or otherwise waive the right as a defense to non-
performance.
Section 13.23 Interim Contracts. The Parties agree that the Contract and/or any of its Program
Attachments will automatically continue as an "Interim Contract" beyond the expiration date of the
term of the Contract or Program Attachment(s), as applicable, under the following circumstances: (1)
on or shortly prior to the expiration date of the Contract or Program Attachment, there is a state of
disaster declared by the Governor that affects the ability or resources of the DSHS contract or
program staff managing the Contract to complete in a timely manner the extension, renewal, or other
'I
standard contract process for the Contract or Program Attachment; and (2) DSHS makes the
determination in its sole discretion that an Interim Contract is appropriate under the circumstances.
DSHS will notify Contractor promptly in writing ifsuch a determination is made. The notice will
spedfy whether DSHS is extending the Contract or Program Attachment for additional time for
Contractor to perform or complete the previously contracted goods and services (with no new or
additional funding) or is purchasing additional goods and services as described in the Program
Attachment for the term of the Interim Contract, or both. The notice will include billing instructions
and detailed information on how DSHS will fund the goods or services to be procured during the
Interim Contract term. The Interim Contract will terminate thirty (30) days after the disaster
declaration is terminated unless the Parties agree to a shorter period of time.
ARTICLE XIV
BREACH OF CONTRACT AND REMEDIES FOR'NON-
COMPLIANCE
Section 14.01 Actions Constituting Breach of Contract. Actions or inactions that constitute
breach of contract include, but are not limited to, the following:
a) failure to properly provide the services and/or goods purchased under this Contract;
b) failure to comply with any provision of this Contract, including failure to comply with all
applicable statutes, rules or regulations;
c) failure to pay refunds or penalties owed to the Department;
d) failure to comply with a repayment agreement with the Department or agreed order issued by
the Department;
e) failure by Contractor to provide a full accounting of funds expended under this Contract;
o discovery of a material misrepresentation in any aspect of Contractor's application or
response to the Solicitation Document;
g) any misrepresentation in the assurances and certifications in Contractor's application or
response to the Solicitation Document 'or in this Contract;.or
h) Contractor is on or is added to the Excluded Parties List System (EPLS).
General Provisions (Core Subrecipient) 2011
31
Section 14.02 General Remedies and Sanctions. The Department will monitor Contractor for both
programmatic and financial compliance. The remedies and sanctions in this section are available to
the Department against Contractor and any entity that subcontracts with Contractor for provision of
services or goods. HHSC OIG may investigate, audit and impose or recommend imposition of
remedies or sanctions to Department for any breach of this Contract and may monitor Contractor for
financial compliance. The Department may irppose one or more remedies or sanctions for each item
of noncompliance and will determine remedies or sanctions on a case-by-case basis. Contractor is
responsible for complying with all of the terms of this Contract. The listing of or use of one or more
of the remedies o,r sanctions in this section does not relieve Contractor of any obligations under this
Contract. A state or federal statute, rule or regulation, or federal guideline will prevail over the'
provisions of this Article unless the statute, rule, regulation, or guideline can be read together with the
provision(s) of this Article to give effect to bo!h. If Contractor breaches this Contract by failing to
comply with one or more of the terms of this Contract, including but not limited to compliance with
applicable statutes, rules or regulations, the Department may take one or more of the following
actions:
a) terminate this Contract or a Program Attachment of this Contract as it relates to a specific
program type. In the case of termination, the Department will inform Contractor of the
termination no less than thirty (30) cale.ndar days before the effective date of the termination
in a notice of termination, except for circumstances that require immediate termination as
described in the Emergency Action section of this Article. The notice of termination will
state the effective date of the termination, the reasons for the termination, and, if applicable,
alert Contractor of the opportunity to request a hearing on the termination pursuant to Tex.
Gov. Code Chapter 2105 regarding administration of Block Grants. Contractor shall not make
any claim for payment or reimbursement for services provided from the effective date of
termination;
b) suspend all or part of this Contract. Suspension is, depending on the context, either (1) the
temporary withdrawal of Contractor's authority to obligate funds pending corrective action by
Contractor or its subcontractor(s) or pending a decision to terminate or amend this Contract,
or (2) an action taken by the Department to immediately exclude a person from participating
in contract transactions for a period of time, pending completion of an investigation and such
legal or debarment proceedings as may ensue. Contractor shall not bill DSHS for services
performed during suspension, and Contractor's costs resulting from obligations incurred by
Contractor during a suspension are not allowable unless expressly authorized by the notice of
suspension; (
c) deny additional or future contracts with Contractor;
d) reduce the funding amount for failure to 1) provide goods and services as described in this
Contract or consistent with Contract performance expectations, 2) achieve or maintain the
proposed level of service, 3) expend funds appropriately and at a rate that will make full use
of the award, or 4) achieve local match, if required;
e) disallow costs and credit for matching funds, if any, for all or part of the activities or action
not in compliance;
f) temporarily withhold cash payments. Temporarily withholding cash payments means the
temporary withholding of a working capital advance, if applicable, or reimbursements or
payments to Contractor for proper chaJ7ges or obligations incurred, pending resolution of
issues of noncompliance with conditions of this Contract or indebtedness to the United States
or to the State of Texas;
General Provisions (Core Subrecipient) 2011
32
g) permanently withhold cash payments. Permanent withholding of cash payment means that
Department retains funds billed by Contractor for ( I) unallowable, undocumented, disputed,
inaccurate, improper, or erroneous billi,ngs; (2) material failure to comply with Contract
provisions; or (3) indebtedness to the United States or to the State of Texas;
h) declare this Contract void upon the Department's determination that this Contract was
obtained fraudulently or upon the Department's determination that this Contract was illegal or
invalid from this Contract's inception and demand repayment of any funds paid under this
Contract;
i) request that Contractor be removed frdm the Centralized Master Bidders List (CMBL) or any
other state bid list, and barred from participating in future contracting opportunities with the
State of Texas;
j) delay execution of a new contract or contract renewal with Contractor while other imposed or
proposed sanctions are pending resolution;
k) place Contractor on probation. Probat!on means that Contractor will be placed on accelerated
monitoring for a period not to exceed six (6) months at which time items of noncompliance
must be resolved or substantial improvement shown by Contractor. Accelerated monitoring
means more frequent or more extensive monitoring will be performed by Department than
would routinely be conducted;
l) require Contractor to obtain technical or managerial assistance;
m) establish additional prior approvals fot expenditure of funds by Contractor;
n) require additional or more detailed, fin'ancial and/or programmatic reports to be submitted by
Contractor;
0) demand repayment from Contractor when it is verified that Contractor has been overpaid, e.g.,
because of disallowed costs, payments not supported by proper documentation, improper
billing or accounting practices, or fail~re to comply with Contract terms;
p) pursue a claim for damages as a resuWof breach of contract;
q) require Contractor to prohibit any employee or volunteer of Contractor from performing
under this Contract or having direct contact with DSHS-funded clients or participants, or
require removal of any employee, volunteer, officer or governing body member, if the
employee, volunteer, officer or memb((r of the governing body has been indicted or convicted
of the misuse of state or federal funds,;lfraud or illegal acts that are in contraindication to
continued obligations under this Contract, as reasonably determined by DSHS;
r) withhold any payments to Contractor to satisfy any recoupment, liquidated damages, match
insufficiency, or any penalty (if the penalty is permitted by statute) imposed by DSHS, and
take repayment from funds available under this Contract in amounts necessary to fulfill
Contractor's payment or repayment oqligations;
. s) reduce the Contract term;
t) recoup improper payments when it is verified that Contractor has been overpaid, e.g., because
of disallowed costs, payments not supported by proper documentation, improper billing or
accounting practices or failure to comply with Contract terms;
u) assess liquidated damages;
v) demand repayment of an amount equal to the amount of any match Contractor failed to
provide, as determined by DSHS;
w) impose other remedies, sanctions or penalties permitteq by statute.
Section 14.03 Notice of Remedies or Sanctions. Department will formally notify Contractor in
writing when a remedy or sanction is imposed (with the exception of accelerated monitoring, which
General Provisions (Core Subrecipient) 2011
33
may be unannounced), stating the nature of the remedies and sanction(s), the reasons for imposing
them, the corrective actions, if any, that must be taken before the actions will be removed and the
time allowed for completing the corrective actions, and the method, if any, of requesting
reconsideration of the remedies and sanctions imposed. Other than in the case of repayment or
recoupment, Contractor is required to file, within fifteen (15) calendar days of receipt of notice, a
written response to Department acknowledging receipt of such notice. If requested by the
Department, the written response must state how Contractor shall correct the noncompliance
(corrective action plan) or demonstrate in writing that the findings on which the remedies or
sanction(s) are based are either invalid or do 110t warrant the remedies or sanction(s). If Department
determines that a remedy or sanction is warrabted, unless the remedy or sanction is subject to review
under a federal or state statute, regulation, rule, or guideline, Department's decision is final.
Department will provide written notice to Contractor of Department's decision. If required by the
Department, Contractor shall submit a corrective action plan for DSHS approval and take corrective
action as stated in the approved corrective action plan. If DSHS determines that repayment is
warranted, DSHS will issue a demand letter to Contractor for repayment. If full repayment is not
received within the time limit stated in the deband letter, and if recoupment is available, DSHS will
recoup the amount due to DSHS from funds otherwise due to Contractor under this Contract.
Section 14.04 Emergency Action. In an emergency, Department may immediately terminate or
suspend all or part of this Contract, temporarily or permanently withhold cash payments, deny future
contract awards, or delay contract execution ~y delivering written notice to Contractor, by any
verifiable method, stating the reason for the emergency action. An "emergency" is defined as the
following:
a) Contractor is noncompliant and the noncompliance has a direct adverse effect on the public or
client health, welfare or safety. The direct adverse effect may be programmatic or financial
and may include failing to provide services, providing inadequate services, providing
unnecessary services, or using resourc~s so that the public or clients do not receive the
benefits contemplated by the scope of work or performance measures; or
b) Contractor is expending funds inappropriately.
Whether Contractor's conduct or noncompliance is an emergency will be determined by Department
on a case~by-case basis and will be based upon the nature of the noncompliance or conduct.
ARTICLE XV
CLAIMS AGAINST THE DEPARTMENT
Section 15.01 Breach of Contract Claim. The process for a breach of contract claim against the
Department provided for in Tex. Gov. Code Chapter 2260 and implemented in Department Rules ~~
1.431-1.447 will be used by DSHS and Contractor to attempt to resolve any breach of contract claim
against DSHS.
Section 15.02 Notice. Contractor's claims for breach of this Contract that the. Parties cannot resolve
in the ordinary cOUrse of business must be submitted to the negotiation process provided in Tex. Gov
Code Chapter 2260, subchapter B. To initiate the process, Contractor shall submit written notice, as
required by subchapter B, to DSHS's Office of General Counsel. The notice must specifically state
that the provisions of Chapter 2260, subchapter B, are being invoked. A copy of the notice must also
be given to all other representatives of DSHS'and Contractor. Subchapter B is a condition precedent
to the filing of a contested case proceeding under Tex. Gov. Code Chapter 2260, subchapter C.
General Provisions (Core Subrecipient) 2011
34
Section 15.03 Sole Remedy. The contested case process provided in Tex. Gov. Code Chapter 2260,
subchapter C, is Contractor's sole and exclusive process for seeking a remedy for any and all alleged
breaches of contract by DSHS if the Parties are unable to resolve their disputes under this Article.
Section 15.04 Condition Precedent to Suit. Compliance with the contested case process provided
in Tex. Gov. Code Chapter 2260, subchapter C, isa condition precedent to seeking consent to sue
from the Legislature under Tex. Civ. Prac. & Rem. Code Chapter 107. Neither the execution of this
Contract by DSHS nor any other conduct of any representative of DSHS relating to this Contract will
be considered a waiver of sovereign immunity to suit.
Section 15.05 Performance Not Suspended. Neither the occurrence of an event nor the pendency
of a claim constitutes grounds for the suspension of performance by Contractor, in whole or in part.
ARTICLE XVI
TERMINA TION
Section 16.01 Expiration of Contract or Program Attachment(s). Except as provided in the
Survivability of Terms section of the General Terms Article, Contractor's service obligations stated
in each Program Attachment will end upon th~ expiration date of that Program Attachment unless
extended or renewed by written amendment. Prior to completion of the term of all Program
Attachments, all or a part of this Contract may be terminated with or without cause under this Article.
Section 16.02 Effect of Termination. Termination is the permanent withdrawal of Contractor's
authority to obligate previously awarded funds before that authority would otherwise expire or the
voluntary relinquishment by Contractor of the! authority to obligate previously awarded funds.
Contractor's costs resulting from obligations incurred by Contractor after termination of an award are
not allowable unless expressly authorized by the notice of termination. Upon termination of this
Contract or Program Attachment, as applicable, Contractor shall cooperate with DSHS to the fullest
extent possible to ensure the orderly and safe transfer of responsibilities under this Contract or
Program Attachment, as applicable, to DSHS 'br another entity designated by DSHS. Upon
termination of all or part of this Contract, Department and Contractor will be discharged from any
further obligation created under the applicable terms of this Contract or the Program Attachment, as
applicable, except for the equitable settlement of the respective accrued interests or obligations
incurred prior to termination and for Contractor's duty to cooperate with DSHS, and except as
provided in the, Survivability of Terms section of the General Terms Article. Termination does not~
however. constitute a waiver of any remedies "for breach of this Contract. In addition. Contractor's
obligations to retain records and maintain confidentiality of information will survive this Contract.
,Section 16.03 Acts Not Constituting Termination. Termination does not include the Department's
(1) withdrawal of funds awarded on the basis.of Contractor's underestimate of the unobligated
balance in a prior period; (2) withdrawal of tne unobligated balance at the expiration of the term of a
program attachment; (3) refusal to extend a prograin attachment or award additional funds to make a
competing or noncompeting continuation, renewal, extension, or supplemental award; (4) non-
renewal of a contract or program attachment at Department's sole discretion; or (5) voiding of a
contract upon determination that the award was obtained fraudulently, or was otherwise illegal or
invalid from inception.
General Provisions (Core Subrecipient) 2011
35
Section 16.04 Termination Without Cause.
a) Either Party may terminate this Contra~t or a Program Attachment, as applicable, with at least
thirty (30) calendar days prior written ttotice to the other Party, except that if Contractor seeks
to terminate a Contract or Program Attachment that involves residential client services,
Contractor shall give the Department at least ninety (90) calendar days prior written notice
and shall submit a transition plan to ensure client services are not disrupted.
b) The Parties may terminate this Contract or a Program Attachment by mutual agreement.
c) Either Party may terminate this Contract or a Program Attachment with at least thirty (30)
calendar days prior written notice to the other Party if funds become unavailable through lack
of appropriations, budget cuts, transfer: of funds between programs or health and human
services agencies, amendments to the Appropriations Act, health and human services
consolidations, or any disruption of current appropriated funding for this Contract or Program
Attachment.
d) Department may terminate this Contractor a Program Attachment immediately when, in the
sole determination of Department, termination is in the best interest of the State of Texas.
Section 16.05 Termination For Cause. Either Party may terminate for material breach of this
Contract with at least thirty (30) calendar days, written notice to the other Party. Department may
terminate this Contract, in whole or in part, for breach of contract or for any other conduct that
jeopardizes the Contract objectives, by giving at least thirty (30) calendar days written notice to
Contractor. Such conduct may include one or more of the following:
a) Contractor has failed to adhere to any laws, ordinances, rules, regulations or orders of any
public authority having jurisdiction;
b) Contractor fails to communicate with Department or fails to allow its employees or those of
its subcontractor to communicate with Department as necessary for the performance or
oversight of this Contract; .
c) Contractor breaches a standard of confidentiality with respect to the services provided under
this Contract;
d) Department determines that Contractor is without sufficient personnel or resources to perform
under this Contract or that Contractor is otherwise unable or unwilling to ful~ll any of its
requirements under this Contract or exercise adequate control over expenditures or assets;
e) Department determines that Contractor, its agent or another representative offered or gave a
gratuity (e.g., entertainment or gift) to an official or employee of DSHS or HHSC for the
purpose of obtaining a contract or favorable treatment;
f) Department determines that this Contract includes financial participation by a person who
received compensation from DSHS to participate in developing, drafting or preparing the
specifications, requirements or statement(s) of work or Solicitation Document on which this
Contract is based in violation of Tex. Gov. Code ~ 2155.004; or Department determines that
Contractor was ineligible to receive this Contract under Tex. Gov. Code ~~ 2155.006 or
2261.053 related to certain disaster response contracts;
g) Contractor appears tobe financially unstable. Indicators of financial instability may include
one or more of the following:
I) Contractor fails to make payments;
2) Contractor makes an assignment for the benefit of its creditors;
3) Contractor admits in writing its inability to pay its debts generally as they become due;
General Provisions (Core Subrecipient) 2011
36
4) if judgment for the payment of mOl1ey in excess of $50,000 (that is not covered by
insurance) is rendered by any court; or governmental body against Contractor, and
Contractor does not (a) discharge the judgment, or (b) provide for its discharge in
accordance with its terms, or (c) procure a stay of execution within thirty (30) calendar
days from the date of entry of the judgment, or (d) if the execution is stayed, within the
thirty (30)-day period or a longer period during which execution of the judgment has been
stayed, appeal from the judgment and cause the execution to be stayed during such appeal
while providing such reserves for the judgment as may be required under Generally
Accepted Accounting Principles;
5) a writ or warrant of attachment or any similar process is issued by any court against all or
any material portion of the property of Contractor, and such writ or warrant of attachment
?r any similar process is not releasyd or bonded within thirty (30) calendar days after its
issuance;
6) Contractor is adjudicated bankrupt or insolvent;
7) Contractor files a case under the Federal Bankruptcy Code or seeks relief under any
provision of any bankruptcy, reorganization, arrangement, insolvency, readjustment of
debt, dissolution, receivership or liquidation law of any jurisdiction then in effect, or
consents to the filing of any case or petition against it under any such law;
8) any property or portion of the property of Contractpr is sequestered by court order and the
order remains in effect for more than thirty (30) calendar days after Contractor obtains
knowledge of the sequestration;
9) a petition is filed against Contractor under any state reorganization, arrangement,
insolvency, readjustment of debt, dissolution, receivership or liquidation law of any
jurisdiction then in effect, and the petition is not dismissed within thirty (30) calendar
days; or
10) Contractor consents to the appointment of a receiver, trustee, or liquidator of Contractor or
of all or any part of its property;
h) Contractor's management system does not meet the UGMS management standards; or
i) Any required license, certification, permit, registration or approval required to conduct
Contractor's business or to perform services under this Contract is not obtained or is revoked,
is surrendered, expires, is not renewed, is inactivated or is suspended.
Section 16.06 Notice of Termination. Either Party may deliver written notice of intent to terminate
by any verifiable method. If either Party gives notice of its intent to terminate all or a part of this
Contract, Department and Contractor shall attempt to resolve any issues related to the anticipated
termination in good faith during the notice peri.od.
ARTICLE XVII
VOID, SUSPENDED, AND TERMINATED CONTRACTS
Section 17.0 1 Void Contracts. Department may void this Contract upon determination that the
award was obtained fraudulently or was otherwise illegal or invalid from its inception.
Section 17.02 Effect of Void, Suspended, or Involuntarily Terminated Contract. A Contractor
who has been a party to a contract with DSHS that has been found to be void, or is suspended, or is
terminated for cause is not eligible for expansion of current contracts, if any, or new contracts or
renewals until, in the case of suspension or termination, the Departmenthas determined that
General Provisions (Core Subrecipient) 2011
37
-][ -
Contractor has satisfactorily resolved the issues underlying the suspension or termination.
Additionally, if this Contract is found to be void, any amount paid is subject to repayment.
Secti?n 17.03 Appeals Rights. Pursuant to Tex. Gov. Code ~ 2105.302, after receiving notice from
the Department of termination of a contract with DSHS funded by block grant funds, Contractor may
request an administrative hearing under Tex. Gov. Code Chapter 2001.
ARTICLE XVITI
CLOSEOUT
Secti0n 18.01 Cessation of Services At Closeout. Upon expiration of this Contract or Program
Attachment, as applicable, (and any renewals of this Contract or Program Attachment) on its own
terms:, Contractor shall cease services under thi,~s Contract or Program Attachment; and shall
coop~rate with DSHS to the fullest extent possible upon expiration or prior to expiration, as
necessary, to ensure the orderly and safe transfer of responsibilities under this Contract to DSHS or
anothbr entity designated by DSHS. Upon rec~iving notice of Contract or Program Attachment
termination or non-renewal, Contractor shall immediately begin to effect an orderly and safe
transition ofrecipients of services to alternative service providers, as needed. Contractor also shall
completely cease providing services under this Contract or Program Attachment by the date specified
in the: termination or non-renewal notice. Contractor shall not bill DSHS for services performed after
termipation or expiration of this Contract or Program Attachment, or incur any additional expenses
once this Contract or Program Attachment is terminated or has expired. Upon termination,.expiration
(with inorenewal) or non-renewal of this Contract or a Program Attachment, Contractor shall
imme~iately initiate Closeout activities described in this Article.
Section 18.02 Administrative Offset. The Department has the right to administratively offset
amounts owed by Contractor against billings.
Section 18.03 Deadline for Closeout. Contractor shall submit all financial, performance, and other
Closebut reports required under this Contract within sixty (60) calendar days after the Contract or
Progr<;un Attachment end date. Unless otherwise provided under the Final Billing Submission section
of the!Payment Methods and Restrictions Artic~e, the Department is not liable for any claims. that are
not received within sixty (60) calendar days aft~r the Contract or Program Attachment end date.
Section 18.04 Payment of Refunds. Any funds paid to Contractor in excess of the amount to which
Contractor is finally determined to be entitled under the terms of this Contract constitute a debt to the
Department and will result in a refund due, which Contractor shall pay within the time period
established by the Department.
Secti~n 18.05 Disallowances and Adjustments. The Closeout of this Contract or Program
Attachment does not affect the Department's right to disallow costs and recover funds on the basis of
a later audit or other review or Contractor's obligation to return any funds due as a result of later
refunds, corrections, or other transactions.
General Provisions (Core Subrecipient) 2011
38
I
"
FILE ANNUAL ROAD REPORT IN OFFICIAL RECORDS AND SUBMIT TO GRAND JURY PER
SECTION 251.005 OF THE TEXAS TRANSPORTATION CODE:
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve the
Annual Road Report in Official Records and submit to Grand Jury per Section 251.005 of the Texas
Transp~rtation Code. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
Michael J. Pfeifer Calhoun County Judge
21] South Ann Street - Port Lavaca.. Texas 77979
(361) 553-4600 - Fax (361) 553-4444 - Emai1: calhoun@tisd.net
August 12,2010
2010-2011 Grand Jury
Re: Annual Road Report as Required by Section 251.005 of the Texas Transportation
Code
Dear Grand Jury Foreman,
Attached please find the Annual Road Report from each Precinct as required by Section
251.005 of the Texas Transportation Code.
These reports have been filed in the Officials Records of the August 12, 2010
Commissioners' Court Meeting.
Sincerely yours,
~tAJ ~r+y
Michael J. Pfeifer
C~lhoun County Judge
MJP/sr
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year:
Amouqj JJ~~OD fnr ~ew~ orth..J' preci~ .roads during the next fiscal
Number of traffic control devices in the precinct de&ced or tom down. :{ 7" _
3
4.
Any new road that shouJd be opened in the precinct:
/J/UftA e
5 Any bridges. culverts, or other improvements n~o p:,e ~ or,-=in~r0a4s in
good condition. aI)Cl the probable cost of the i~vemeaIS: 1?J./1'". uA d r/~<
at}<t-~o{}O Iv ~*Y -
y the undersi OIl this _ day of
fL~
~ aad SWOOl to. bdlm: _ the IIIIlIcnipod 1UIhority, this ~ day of
..-k · ~ti ~~
otary Ie
Commissioner, Precinct
~
My oommission expires: C/ -I f. 'ZQ(~
(File in minutes and submit to grand jury with a copy of any road work contracts for past year
dwing ninth month of county fisc;aJ year -Section 251 005, Transportation Code]
COUNTY OF _c,J)fcv;
PRECINCT NO. 3
~
~
~
ANNUAL ROAD REPORT
1.
Condition of eacb road, cul~ UJd bridae in the precinct:
fJooD
2.
year:
Amouqt ofmonev~ffsary. fnr nWoteo.nce o(th..!' preciQ.~ !oads during the next fiscal
;;;100 O/)D
I
Number of traffic control devices in the precinct def4ced or torn down. R E PLA. CEJ:L.L C; S I q N ~
3
4.
Any new road that should be opened in the precinct~
Q
5 Any bridges. culverts, or other improvements ncccssaa to place.the Dfl'r.inctroads in
good condition, aJXI the >>robable cost of the improveP1eats: 0
Submitted by the undersigned on this 80 day of ~~ Ouo-
~~ CODllllissioner.Precinc:t_.3
Subsqibed and sworn to. before me. the undersigned authority, this ~ day of
::s- '--'\ i · ~. .
c9i>IO ~
- Notary Ie ~
My commission expues: \..( - I ~ -7...01'2-
[File in minutes and submit to grand jury with a copy of any road work contracts for past year
during nintb month of county fiscal year - Section 251 005, Transportation Code]
'-.
08/02/2010 14:23 FAX
-> JUDGE
raJ 0011001
COUNTY OF Calhoun ~
~
PRECINCT NO. 4 f
ANNUAL ROAD REPORT
J. Condition of cac:b rom, aal~ and bridae in the precinCt: Roads and Culverts good.
One bridge needs replacing.
2. AmouIJf of money nec::..sary. fnr n\aiot~nce o{~ precill~ soads during tlte next fiscal
year: $1.435.659
J
Number of traffic control devices in the precinct defaced or tom down. 75
4. Any new road that should be opened in the precinct: None
5 Any bridges. culverts, or other i~vcments Decess8,D' to place,the Dr~inet roads in
good condition, ~ the RfObable cost of the improvemeats; Sweetwater Road Bridge
$800,000 .
Submitted by the wxlenigned on this 2nd. day of August
2010 '-/l
j{~ W. - AIL.. Commissioner, Precinct 7"
, . ,
f) Subsqi~ and sworn to, before'~, the undersigned authority, this .d.4L day of
@ 'ldJA4:. . 20Et!.
rr 10
.
My commission expires: !f - 6'- d.. 0 / ~
-
[File in minutes and submit to srand jury with a ropy of any road work contracts for past year
during ninth month of county fjscaJ year - Section 25 I 005, Transportation Code]
c'f-
'..
PETItION TO VACATE LOTS 1, 2, 4 AND 5 KASHALOU LANDING SUBDIVISION:
Passed on this Agenda Item
FINAL PLAT OF KASHALOU LANDING RESUBDIVISION NO.1:
Passe~ on this Agenda Item
RE-ESTABLISH THE CALHOUN COUNTY PUBLIC LAW LIBRARY WITH INTERENT TERMINALS
IN niE PUBLIC LIBRARY IN THE PORT LAVA.CA, CALHOUN COUNTY DISTRICT ATTORNEY'S
~ '4
OFFICE AND THE CALHOUN COUNTY ADULT DETENTION CENTER:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to re-establish the
Calhoilin County Public Law Library with internet terminals in the Public Library in the Port Lavaca,
Calho~n County District Attorney's Office and the Calhoun County Adult Detention Center.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfiefer all voted in favor.
2011:SHERIFFS' AND CONSTABLES' FEES AS REQUIRED UNDER LOCAL GOVERNMENT CODE
SECTION 118.131:
;
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve the 2011
Sheriff's and Constables' Fees as required under local Government Code Section 118.131, the Fees will
stay the same as they were in 2010. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all
votediiin favor.
REQU;EST BY SHERIFF'S DEPARTMENT TO SET UP A NON-REVENUE ACCOUNT WITH TXTAG,
THE CENTRAL TEXAS REGIONAL MOBILITY AUTHORITY (CTRMA), THE HARRIS COUNTY
TOLUROAD AUTHORITY (HCTRA) AND THE NORTH TEXAS TOLLWAY AUTHORITY (NTTA)
FOR AUTHORIZED EMERGENCY VEHICLES DEFINED IN SECTION 541.201 TEXAS
TRAN~PORTATION CODE WHICH INCLUDES' FIRE DEPARTMENT OR POLICE VEHICLES. THIS
WILLIG RANT CALHOUN COUNTY SHERIFF'S OFFICE VEHICLES FREE PASSAGE WHEN
TRANSPORTING PRISONERS OR TRAVELING ON COUNTY BUSINESS:
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch approve the request
by the~ Sheriff's Department to set up a non-revenue account with TxTag, the Central Texas Regional
Mobility Authority (CTRMA), the Harris County Toll Road Authority (HCTRA) and the North Texas Tollway
Autho~ity (NTIA) for authorized emergency vehicles as defined in Section 541.201 Texas Transportation
Code which includes fire department or police vehicles. This will grant Calhoun County Sheriff's Office
vehicles free passage when transporting prisoners or traveling on county business. Commissioners
Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
d'
AUTHORIZE COMMISSIONER LYSSY TO APPLY FOR A CREDIT ACCOUNT WITH SOUTH TEXAS
STEEL SERVICE COMPANY, LLC AND AUTHORIZE HIM TO SIGN ALL NECESSARY
DOCUMENTS:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to authorize
Commissioner Lyssy to apply for a credit account with South Texas Steel Service Company, LLC and
authorize him to sign all necessary documents. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge
Pfeifer all voted in favor. .
REVISING THE RULES AND REGULATIONS FOR THE PORT O'CONNOR COMMUNITY CENTER:
I
A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to approve revising
the Rules and Regulations for the Port O'Connor Community Center. Commissioners Galvan, Lyssy,
Fritsch, Finster and Judge Pfeifer all voted in favor.
PORT O'CONNOR COMMUNITY CENTER BUILDING & FACILITIES
RULES AND REGULATIONS
(Amended August 12, 2010)
1. The "Center" as used herein includes any hall, meeting room, or other facility including the
grounds located at the Port O'Connor Community Center on Hw. 185, Port O'Connor, Texas.
2. The "Lessee" as used herein includeslany person, association, public organization,
partnership, company, or corporation that is granted a contract t use any part of the Center
in accordance with these regulations.
3. The Lessee shall execute a release on the Contract Agreement and indemnify the County
from any damage to property or injury to any person arising out of the use of the Center.
4. All rentals of the Center's facilities or grounds will require a signed Contract Agreement
between the lessee and County through its duly authorized representative.
5. Fees are as follows:
Deposit Fees
Rental Fees
Main Hall
Pavilion
Youth Room
$250
$100
$ 50
$400 Per Day
$300 Per Day
$ 25 Per Day
6. A reservation for the center will be confirmed upon receipt of a signed Contract Agreement,
accompanied by the required deposit.
7. The rental fee is due before the scheduled event.
8. Deposit and rental fees over $25 must be paid by check or money order. Cash will be
accepted for $25 or less. Fees include use of tables and chairs for 200 people and the use of
the ice machine. You may have to share ice with other renters if more than one function is
being held.
9. All reservations must be made in advance of the date reserved for use. Reservations will be
taken between the hours of 8 a.m. and 4 p.m., Monday - Thursday, at the Calhoun County
Precinct Four office located at 104 E. Dallas Avenue.; Seadrift, Texas. The person who signs
the Contract Agreement is responsible for compliance with the rules and regulations by the
people using the facility. A copy of these rules will be given to each applicant.
10. All reservations will be made on first come first serve basis. The authorized representative
will resolve any reservation request conflicts. Reservations for the Center may be made up
to 12 months in advance.
11. After the use of the Center and it is confirmed that the facilities were left clean and without
damage, the deposit will be refunded. Deposits will be refunded by the Calhoun County
Treasurer. All payments must be approved by Calhoun County Commissioners Court. Please
allow sufficient time for the refunds to be processed and returned to you.
~2. Cancellation by Lessee w,ithin two months of reservations will forfeit their deposit.
13. Exceptions to #12 could include, but not limited to, power outages, sewer problems, storm
damage, or other events that may prevent the use of the building when reserved. All
security deposits and rental fees will be refunded in this event.
14. THIS IS A SMOKE FREE BUILDING. No smoking is allowed inside the Center. Smoking is
permitted in the pavilion area only.
15. Any Lessee that fails to pay for damages caused by them will not be allowed to use the
facilities again. Any willful damage will result in the entity or organization being barred from
using the facilities again. Any organization, entity, or person who fails to abide by the rules
and regulations set out herein shall forfeit their right to future use of the facilities and shall
be subject to liability as otherwise provided by law.
16. The Center grounds or facilities shall not be used for any unlawful purpose. No group or
activity shall cause a disturbance of the peace, or result in damage to the building, furniture,
fixtures, appliances, or adjacent grounds. The Commissioners' Court shall not discriminate
against any group due to race, age, sex, and religion. Due to the prohibitions against
government support of religions, no free use of the facilities by any religious organization
shall be allowed.
17. Anyone serving or having alcohol on premises MUST have security present.
18. All late night usage of the Center must end no later than 12:00 a.m. for all nights except
Saturday, which will then be 1:00 a.m. Failure to leave premises within 60 minutes grace
period will result in a late hour extension charge and will be grounds for refusal of future
facility lease to the lessee. Late night events shall require security to remain on duty until
facilities are completely vacated and the building closed.
19. No open flames or combustible products of any kind are allowed in the building.
20. Regular exit doors, corridors, and fire extinguishers shall not be blocked.
I
21. DURING FISHING TOURNAMENTS, ABSOLUTELY NO FISH SHALL BE WEIGHED OR
BROUGHT INSIDE BUILDING. NO EXCEPTIONS!
42. Cooking is allowed ON L Y in kitchen and patio area. All frying is take place on the patio.
23. Lessee shall provide their own supplies, decorations, refreshments, utensil, cups, etc. You
are not allowed to use or move any decorations that are in the kitchen area or any
decorations in the store room unless arrangements are made at the time of rental.
24. Any changes from the normal seating setup will be the responsibility of the person,
organization, or entity reserving and using the Center. The user shall be responsible for
setting up tables, chairs, or other physical change in seating and table arrangements.
Furniture, tables, chairs, and equipment shall be returned to their normal configuration aft
her the conclusion of the event.
25. It is the responsibility of the Lessee to clean the building after the scheduled event and
return the building in the same condition it was prior to the Lessee's use. Make sure
restrooms are clean and all trash emptied. Pavilion Only - Make sure area is free of trash
and hosed off, do not leave anything in the concession area.
26. The rated occupancy capacity of this building is 250. PLEASE DO NOT EXCEED THE LIMIT.
AME~DED JOB DESCRIPTION FOR CHIEF/SENIOR DRILL INSTRUCTOR:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve amending
the Job Description for Chief/Senior Drill Instructor. Commissioners Galvan, Lyssy, Fritsch, Finster and
Judge' Pfeifer all voted in favor.
1
Calhoun County Job Description
SENIOR CHIEF DRILL INSTRUCTOR
CLASS NO. 17025
EEO-4 CATEGORY:
EEO-4 FUNCTION:
Protective Service Workers
ii-Corrections
PAY GROUP: 21
FLSA STATUS: Non-exempt
SUMMARY OF POSITION
Supervises Assistant Drill Instructor; conducts military discipline of the campus boot camp oversees
care an~ control of juvenile recruits; documents activities; coordinates services between and among
outside agencies; and provides quality public services to meet the needs of Calhoun County juveniles
and citizens.
ORGANIZATIONAL RELATIONSHIPS
1. Reports to:
Chief Juvenile Probation Officer.
2. Directs:
Assistant Drill Instructor.
3. Other:
Has frequent contact with county and public agencies, and the public.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the followingo
Supervises Assistant Drill Instructor, including assigning and reviewing workand recommending
discipline of employee;
Monitors, documents, supervises, and provides juvenile behavior modification and crisis intervention;
Conducts morning roll call and activities, including showers, breakfast, morning formation and
I
inspection, and exercise;
Administers medications;
Conducts drug screenings;
I
Conducts curfew checks;
Prepares and administrates parent meetings and screenings prior to boot camp;
Coordinated community service projects, such as beach cleanup and home repairs for senior citizens;
Supervises and teaches drill and ceremony, and prepares juveniles for graduation;
Deo:elspsi3REt ESREtYEts 19 RSyr FRStio/3tisR Eta"; 3E:tio~oities;
Prepares court room documents, and maintains juvenile records and files; and
Installs surveillance equipment.
Calhoun County Job Description
Page 1 of 5
CLASS NO. 17025 (Continued)
OTHER bUTIES AND RESPONSIBILITIES
Performs such other related duties as may be assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: standard military procedures; standard office practices and procedures; case
I
management practices; physical activities instruction; team-building activities; behavior modification
techniq,ues; restraint techniques; Texas JuvenilE1 Probation Commission standards; first aid and CPR
procedures; principles of supervisory management; and standard bookkeeping procedures.
Skill/Ab/lity to: operate computer, including standard word processing and spreadsheet software;
read manuals, letters and memos; communicate effectively, both orally and in writing; write and
interpret policies and procedures; perform basic mathematical functions; and establish and maintain
effectiv,e working relationships with other agencies, co-workers, and the public.
ACCEPTABLE EXPERIENCE AND TRAINING
High sc::h991 graEh:lati9A, 9r its eqYh:aleAt, plys,t''':9 ..'ears 91 military eJCperieA€e. T'.\I9 9r f9yr "ear
EfegreelpreferreEf. High school diploma or its equivalent and two years experience working with
juveniles required. Two- or four-year degree; military experience; and two years supervisory
experience preferred.
OTHER: REQUIREMENTS
Must be able to travel locally and statewide; must maintain a working personal phone.
CERTIFICATES AND LICENSES REQUIRED
Approwiate Texas driver's license; must meet all criteria set by the Texas Juvenile Probation
Commission for certification as a Juvenile Supervision Officer.
SIGNATURES
Employee's Signature
Supervisor's Signature
Date
Date
Calhoun County, Texas is an Equal Opportunity Employer. In compliance with the Americans with
Disabil,ities Act, Calhoun County will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential
accommodations with employer.
Calhoun County Job Description
Page 2 of 5
I
I
.1,
Applicants may be required to submit to pre-employment testing including, but not limited to drug
and alcohol screening, physical, driving records check, reference check, criminal background check,
credit ch!eck or any other test that the Department Head or Elected Official may deem necessary.
I
Calhoun County Job Description
Page 3 of 5
CLASS NO. 17025 (Continued)
ADA Information
This attachment provides information on the job relating to the Americans with Disabilities Act.
FREQUE~CY DEFINITIONS
The following frequency definitions are to be used in completing the Physical Environment and the Non-
Physical Environment sections of this form:
C = Constantly (2/3 or more ofthe time)
F = Frequently (from 1/3 to 2/3 of the time)
0 = Occasionally (up to 1/3 of the time)
R = Rarely (less than one hour per week)
N = Not Applicable (does not apply in this job)
PHYSICAL ENVIRONMENT
Descriptive examples of physical job actions (please use the letter corresponding to the appropriate frequency):
Requi~ement
Lifting (specify weight): up to 10-20#
Sitting:
Standing:
Walking, on normal, flat surfaces:
Walking; on uneven surfaces:
~ I
Walking; on slippery surfaces:
Driving:
Bending (from waist):
Crouchihg/Squatting:
;
Kneeling:
Crawling:
Twisting:
Reaching:
Balancing:
Carrying:
Pushing:
Pulling:
Throwing:
Repetitive Motion:
Fingerihg (fine dexterity, picking, pinching):
Handlililg (seizing, holding, grasping):
Wrist /YIotions (repetitive flexion/rotation):
Feet (foot pedals):
IF.r.equencYJ
F
o
C
F
C
o
F
F
F
F
R
o
F
o
o
R
R
R
F
F
o
F
R
Example
Equipment, weights, students on o-course
Desk work, counseling families and students
Drill, physical training, lunch, classroom check
Sidewalk, office floor
Outdoor training
Outdoor training
Curfew check, take students home
Physical training
Physical training
Physical training
O-co u rse
Motivation day (10-hour physical training)
P. T. demonstrations
O-course demonstrations
Equipment, supplies
Physical training, computer
Physical training, computer
Physical training
Physical training, restraining students, computer
Van
Calhoun County Job Description
Page 4 of 5
CLASS NO. 17025 (Continued)
SENSORY REQUIREMENTS
Descriptive examples of sensory demands:
Sensory Demand Frequency
Color (perceive/discriminate) F
Sound (perceive/discriminate) C
Taste (perceive/discriminate) F
Odor (perceive/discriminate) C
Depth (perceive/discriminate) F
Texture (perceive/discriminate) F
Visual (perceive/discriminate) C
Oral Communications ability C
NON-PHYSICAL ENVIRONMENT
Descriptive examples of non-physical demands:
Non-Physical Demand Frequency
Time Pressures (e.g., meeting deadlines) F
Noisy/Distracting Environment 0
Performing Multiple Tasks Simultaneously F
Danger/Physical Abuse 0
Deals With Difficult People C
Periods of Idle time, Interspersed with Emergencies Requiring Intense Concentration 0
Emergency Situations 0
Tedious, Exacting Work F
Works Close41y with Others as Part of a Team C
Works Alone 0
Irregular Schedule/Overtime 0
Frequent Change of Tasks 0
Other (describe)
WORK ENVIRONMENT
1. Description of the degree of physical activity and effort required to perform your job, as well
as any associated safety hazards and the level of risk of personal injury of illness (if any):
High degree of physical activity to conduct military style training.
2. Job exposure to environmental factors (ifany), including extreme temperatures, respiratory
hazards, airborne diseases, vibrations, loud noises, or other sources of discomfort:
Exposure to extreme heat and cold.
Calhoun County Job Description
Page 5 of 5
TRIDENT INSURANCE CLAIM SETTLEMENT OF $550.80 FOR MMC EQUIPMENT REPAIRS AND
AUTHORIZE REMITTANCE OF FUNDS TO THE MMC OPERATING ACCOUNT:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve the
Trident Insurance Claim Settlement of $550.80 for MMC Equipment Repairs and authorize remittance of
funds to the MMC Operating Account. CommissiOners Galvan, Lyssy, Fritsch, Finster and Judge pfeifer all
voted in favor.
~
.
Susan Riley
From:
Sent:
To:
Cc:
Subject:
Attachments:
Lucy Dio [Iucy.dio@calhouncotx.org]
Wednesday, August 04, 2010 10:05 AM
'Susan Riley'
DCoulter@mmcportlavacaicom
agenda item - insurance settlement
Trident insur sttlmnt-MMC equip reprs.pdf
Importance:
High
Hi Susan,
Would you please put the following on the next Comm. Court agenda:
"Consider and take necessary action to accept the Trident insurance claim settlement of $550.80 for MMC equipment
repairs and to authorize remittance of the funds to the MMC Operating Account."
The supporting documentation are attached.
Thanks!!
Lucy M. Dio
First Asst. Auditor
Calhoun County
202 S. Ann St., Suite B
Port Lavaca, TX 77979
Phone - 361-553-4612
Fax - 361-553-4614
Email - lucv.dio@calhouncotx.org
1
~
'J
,II
OOw h
'(\\mt.
L
C1' S~2 ,000. 80
, ' . 4
~' 1,050.00
002
. 3 , 0 50 . 8 0
~~ 2"".5'0 Q ., fYO
. 0''03 'if
If
CALHOUN COUNTY
,~. 550080
'OOO~
ii
,i~ ' 0".
202 S. ANN STREET, SUITE 8
PORT LAVACA, TX 77979
L__..
-1-
Iii'
To: CALHOUN COUNTY
202 S. ANN STREET, SUITE 8
PORTLAVACA, TX 77979
For: POWER SURGE DAMAGE LESS THE $250.00 DEDUCTI~LE
Claimant Name
INSURED
Invoice
Ii,
Policy/Certificates
Date of Loss
1/1/2010 - 1/1/2011
Paid Amt
Billed Amt
$5.50.80
$550.80
PE 4601230 07
ISSUED BY: MAS
- ,~
-.:I:::ai.t;"~.Jai:Ii:"'-'I~IttiJI';'~~.":"l.."';.I{'l..J:I:I..:f''l"~(e1:{'JII~IJ.'J~.I".:I'I:II:J.,::i=l:
Route:
,~_ ____ ~_ _~_._. ..____.n_n _.__....___.__._..___..__._____
.4
--41 TRIDENT
JPMorgan Chase Bank, N.A.
:I~ Dallas. TX
"
Member Argo Group
10101 Reunion Place. Suite 450
San Antonio, Texas 78216
'Texas ASSOciation of Political SubDivisions
Policy: PE 4601230 07
Entity Name: CALHOUN COUNTY
Date of Loss: 7/112010
Claimant: INSURED
Claim Number: 54669-00
jl
PA Y Five Hundred Fifty and 80/100 Dollars
0..
7/1/2010
*
I
+,
RECEIVED
+
AUGO 22010
<>
COUNTV
AUDITOR
*
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i
i I
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~I TRIDENT
Member Argo Group
10101 Reunion Place, Suite 450
San Antonio, Texas 78216
T oxas Association of Political SubDivisions
CHECK NUMBER: 3204715
ISSUED:JUL 29 2010
CLAIM NUMBER: 54669-00
Period Covered
...!!..a:.!llL
1113
CHECK NUMBER: 3204775
ISSUED BY: MAB
JUL 29 2010
Void After 180 Days
I
/'L..-.. _ =_ _ ~JJ__ __~ .
._--~~-ZL~~"
**********************************
$550.80
JI' .~~"'''''
POWER SURGE DAMAGE LESS THE $250.00DEDUCTIBI,.E~
",>,.~:j(
[iJ SECURITY FEATURESINCL.UDEb. DETAILS ON BACK: CD
III ~ 20 L. ? ? Sill I: * * * ~ 0 0 8 B 0 I: ? 0 ? ? 0 0 ~ * bill
To: CALHOUN COUNTY
For:
07/14/20lo 1~:43 FAX 28138888"10
T&R MECHANICAL
@003
~
~
:r ';ECHAr~~eA[
Invoice
T & R Mechanical Ino
2.1714 White Oak Drive
Conroe, TX 77306
'1'ACLA22705E
r=-~ Date -.,- Invoice #
L._?/14!20~. ~ 1_, B0265.1O ~
8H! To
.
Memorial Medical Center
815 :N. Virginia St.
ren "",,'" IX"'"
I
Thfl.nk you for your busine$~.
I Total
. I
Regulated by [lie Texas Department on ,isccnsing and Regulation, P.O. Bo}: 12151, Austin, Tex~''l, 78711. 1800-803-97-02, j 12-463-6:599
I.
$2,000.80
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SE.RVICE
INV'OICE
BILL TO:
MEMORIAL MEDICAL CENTER
815 NORTH VIRGINIA
ATTN: ACCOUNTS PAYABLE
;I?ORT LAV,ACA
77979
TX
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MEMORIAL MEDICAL CENTER
815 N. VIRGINA STREET
PORT LAVACA
77979
TX
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Taxable:
TAX 1:
TAX 2:
TAX 3:
.00 Exempt
.00 TX
.00 CALHOUN
.00 PORT LAVACA
Please reference in~o~ce number
2333604 on ~heek remittance.
This ~ale ~on~e~ns producc~, and/or. technical data that may be
controlled under the U. S. If.~ort Admi.n:lntration Reg1).J."l;ions and
may be subj~et to th~ ~pp~oval of the U.S. De~~~tmen~ of
Commeree prior to CXP.QT.t. Arty e~ort or re-exP,Ort by the
1;mrchaser, dir.ectly or in.d;.rectly. j,n contravention of the tJ. S.
E~ort Administr~tion i a prohib~.ted. CUSTOM FR
SRVlNV
'.. ...... . ....
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Subtotal IJ/P 1,050.00
Total Tax V /J/fr ,.-:; .00
AMOIJNTDUE 9'~~)~ 1,050.00
./11 'I
J
POSTAGE METER RENTAL AGREEMENT FOR COUNTY AUDITOR AND AUTHORIZE HER TO
SIGN AGREEMENT:
A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to approve the
Postage Meter Rental Agreement for County Auditor and authorize Cindy Mueller, County Auditor to sign
the Agreement. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
..1,
n
.'
e
FP M/iilirig$9h"ti()ns
140 N. Mitchell ct" Suite 200
Addis~n, IL ~OlO'1-562~
'Phone 800.341.60$2
Fax SbO~:341;,5141
www.fp~usa.com
~e5!
optimail 1M 30 Di,!gital Postage System
Upgra~e Agreement
I would like to upgrade to the optimail™ 30 digital postage meter at no additional charge.
ij
Upgrade Includes:
- All Current Account Services
- Built-in 10 lb. Scale
- IBIP compatibility to meet UPSP@ requirements
- All Service and Maintenance
FP optimail™ 30
Terms and Conditions:
a) I understand that my monthly rental price will not change and that I will upgrade from my current equipment and services to the optimail""
30 postage system on a like-for-like products and services bas,is.
b) I understand my existing contract will be extended 12 months.
c) I understand that by agreeing to this offer, I agree to the ter~s and conditions as listed by the FP Mailing Solutions Rental Agreement Terms &
Conditions that are available on the FP Website at www.fp-usa.comlTerms&Conditions.dm. (If you do not have access to the internet, please
contact FP directly at (800) 341-6052 and we will provide yo~ with a copy,)
d) I understand that my current account number and postage payment options will remain unchanged and the aforementioned offer and terms
will supersede all other agreements with FP Mailing Solutions'.
Customer Information (for verification purposes)
FP Customer Acct. No.: 500006579 II Tax ID, Employer ID, or SSN: 1 Lf-I...oo l q ~3
:)
Company Name: THE COUNTY OF CALHOUN Attention: Cindy
Street Address: 2025. Ann 51. ) Sw-k.. "B " E-Mail Address: CINDY.MUELLER~CALHOUNCOTX.ORG
I
City: Port Lavaca " State: TX I ZIP Code: 77979
"
Phone No.: 361-553-461 0 Fax No.: 3 fa, \ . 5~ 3 -lfl..L ~
Authorized Signature: , Date:
Name (Printed): Title:
Distribution to:
o Dealer
D Customer
FP Representative Information
Dealership Name: ":l FP Dealership No.:
I;
Street Address: E-Mail Address:
City: , State: I ZIP Code:
Phone No.: " Fax No.:
Authorized Signature: " Date:
Name (Printed): ,: Title:
** Please Fax Completed Form To ?OO.884.6905 Attention: Sharon Schaffer**
FM_MG_030DLRUP _02
OS/20/2010
"
, ;;
e I .. .. .
I f\ . un ',.."'"
~h/1j\~ LJ r'J (:JSOLUTIONS
i AN FPGROUP COMPANY .
Rental Agreement Terms and Conditions
Francotyp-Postalia, Inc., dba FP Mailing Solutions, Inc. ("FP"), makes the following agreements with the customer set forth on the
first page of this Rental Agreement ("Customer") for the Term - an Initial Term (commencing on the Installation Date) - and for any
Renewal Term under the term plan you selected above:
1. EXPLANATION OF PRODUCTS
a. Meter - A device that manages the financial transactions of a mailing machine. This can be a standalone unit or a device,
known as a Postal Security Device (PSD), which is inSerted and housed in the mail handling equipment.
b. Rental Equipment - Any equipment outside of the meter that is rented from FP. Examples include mailing machine base,
accessories, scales, etc. Such equipment may require service, which will be invoiced separately to the customer.
c. Rental Services - Non-tangible product services that are rented by FP. Examples include rateguard™, resets, etc.
2. FP WILL:
a. Rent to Customer and facilitate installation of the above-listed meter, rented equipment, and/or services at Customer's
installation address, in good working order and ready to use.
b. Maintain the meter in proper operating condition by repair or replacement of non-consumable parts.
3. CUSTOMER WILL:
a. Pay FP at lockbox address stated on invoice or pay online at www.fp-usa.comlmyaccount. Customer agrees to pay the
contract amount to FP in advance, either on-line or thru lockbox. Customer further agrees to use the postage meter for
business purposes.
b. Intend the rental payments hereunder to be net to F~, and Customer shall pay all sales, use, excise, personal property,
stamp, and ad valorem taxes; fees or charges imposed on the shipment, transportation, delivery, ownership, leasing, rent,
sale, purchase, possession, or use of the equipment (except Federal or State net income or franchise taxes imposed on
FP). Customer shall reimburse FP upon demand for any taxes paid by or advanced by FP.
c. Use reasonable care in the handling and operation of the rented meter, equipment, and/or services and be responsible for
any loss or damage to the Meter(s) and/or Equipment, including provision for proper insurance coverage.
d. Not use special attachments, printing plates, or other devices, including Electronic Scales or supplies with the Equipment
unless FP supplies them or agrees to their use in writing.
e. Use postage meters only for postage imprinting and recording purposes. (Tampering with, or misuse of, the postage
meter(s) is punishable under Postal Laws and Regulations).
f. Make immediately available for examination and audit by FP or the USPS@ any postage evidencing system or PSD in
their possession.
g. Notify FP of any change in location of the rented meter, equipment, and/or services, and reimburse FP for any reasonable
cost incurred by FP as a result of the change.
h. Retum the Meters and Equipment to FP, at Customers expense, to a location designated by FP, in good condition; normal
wear and tear accepted. Customer also agrees to reimburse FP for any cost FP incurs to return the Equipment to good
condition.
i. Pay for rate updating software if rateguard™ coverage is not selected.
4. ADDITIONAL TERMS FOR teleset™ METER RENTALS:
a. A bank designated by the Postal Service will act as a depository for Customer's advance postage payments.
b. Before resetting its teleset™ Meter, Customer must have at least the amount of the reset increment in Customer's
account at the designated bank.
FM_MG_ELECRAGR~03
Page 1
04/19/2010
.t1
~ I . .
.., . .
'~v1AJLH\j(3S0LUTIONS
AN FP GROUP COMPANY .
c. If FP provides temporary advance funds to Customer's account to cover the resettings, Customer agrees to repay FP's
advance within five (5) business days and to pay FP's then current service fee and/or interest.
d. FP will invoice Customer quarterly in arrears for the reset fee (if applicable) on each completed telephone reset
transaction.
e. If Customer discontinues its teleset™ Meter rental account, FP will endeavor to have the USPS@ return the funds (must
be over $25) in Customer's account within 90 days after Customer's written request, per USPS@ CFR Volume 73,
Number 210, pages 61255-61356 and Domestic Mail Manual 604.9.2.8 regulations; but FP does not guarantee that those
funds will be returned by any specific date.
f. teleset™ downloads must be performed on an analog phone line.
5. rateguard™
a. FP rateguard™ is a service that provides automati9 rate upgrades to FP Customers when USPS@ rate changes occur.
When signed up for rateguard™, the Customer pays a monthly charge to be billed on the same billing cycle as their FP
postage meter or FP postage scale. The Customer will receive updated rates (rate chip, rate card, software download, or
other necessary products) - free of charge from FP, per their rateguard™ Program agreement.
b. When the rateguard™ Gold Level Program option is selected, the Customer is automatically eligible to receive one set of
updated carrier rate tables per year. whenever needed, for the affected FP-supported electronic integrated or interfaced
postage scale.
d. When the rateguard™ Platinum Level Program option is selected, the Customer is automatically eligible to receive an
unlimited set of updated carrier rate tables per year, whenever needed, for the affected FP Mailing Solutions supported
electronic integrated or interfaced postage scale.
e. FP will provide eligible Customers the opportunity to receive the necessary updated rates (rate chip, rate card, software
download, or other necessary products). The Customer's account must remain current and be in good standing at the
time of each rate change to remain eligible for the benefits of the rateguardlM program.
f. The rateguard™ Program must remain in effect on the Customer's account for a minimum of the initial contract term.
Once the initial term is satisfied, rateguard™ will remain in effect until the end of the corresponding postage
meter/postage scale rental agreement.
g. FP reserves the right to modify pricing with 30-days written notice, after the initial contract term.
h. rateguard™ does not cover carrier rate changes occurring fewer than 60 days from the date that rateguard™ is added to
the Customer's existing rental agreement/contract. This restriction does not apply to new Customers who have signed a
. rental agreement fewer than 60 days before a carrier rate change.
6. GENERAL PROVISIONS:
a. Customer acknowledges FP's exclusive ownership of the Meter(s) and Equipment, and that Customer has no rights
except for use for the Rental Term, and agrees to indemnify and defend FP from any claims, legal actions, and costs
(including attorney's fees) resulting from Customer's use and operation, and will take reasonable action, to protect FP's
ownership.
b. THIS AGREEMENT IS THE ENTIRE AGREEMENT: BETWEEN CUSTOMER AND FP, SUPERSEDES ANY PRIOR
UNDERSTANDINGS OR WRITINGS, AND IS SUBJECT TO WRITTEN FINAL ACCEPTANCE BY FP'S MAIN OFFICE.
c. Notices must be in writing and are given, when received by mail, to Customer's or FP's main office or to another address
of which Customer or FP later give notice.
d. When direct distribution is selected, the equipment must be set up with the customer within 15 days as rental billing will
begin at that time. Any billing issues, as a result of delayed installation, will be the responsibility of the Customer.
7. IF CLAIMS OR DISPUTES BETWEEN CUSTOMER AND FP SHOULD ARISE:
a. If Customer fails to pay rent or other amounts due FP on the date due, or if any legal action commences which may result
in another's taking of the Equipment: FP can terminate this Agreement, without notice or legal action, and Customer will
FM_MG_ELECRAGR_03
Page 2
04/19/2010
;
,e
e I . ... . ..... .... ....
.. t~~~AILJr~~GSOLUTIONS
i AN FP GROUP COMPANY
allow FP to enter the location of the Equipment and repossess it; and Customer will pay FP accrued rent up to the
repossession date or the current term expiration date, whichever comes later, and a delinquency charge of 1.5% per
month (but not in excess of the lawful maximum) oni any unpaid amounts until paid. Customer further agrees that, should
it become necessary to place the account with a collection agency or attorney, Customer will pay all collection costs and
attorney fees incurred by FP in addition to other amounts due.
b. In the event of any litigation between Customer andFP, Customer and FP hereby agree that any and all disputes, claims,
actions, or controversies arising between the parties of whatever nature (including, but not limited to, any and all
contractual, statutory, equitable, or tort claims) shall be brought only in either the United States District Court for the
Northern District of Illinois or in the Circuit Court of the 18th Judicial District, Dupage County, Illinois; and both Customer
and FP hereby consent to both venue and personal jurisdiction in those courts to the exclusion of all others. Each party
also waives any right to a trial by jury.
8. ACKNOWLEDGMENT OF DEPOSIT REQUIREMENT:
a. Customer hereby acknowledges that it must transfer funds to the USPS@, through a lockbox bank ("Iockbox bank") for the
purpose of prepayment of postage on Computerized Meter Resetting System (CMRS)-equipped meters ("Deposit").
b. Customer may make Deposits in the lock box bank account, Identified as United States Postal Service-CMRS-FP. The
USPS@may, at its discretion, designate itself or a successor as recipient of Deposits by Customer.
c. Any Deposit made by Customer shall be credited by t~e USPS@ only for the payment of postage through CMRS-equipped
meters. Customer shall not receive or be entitled to any interest or other income earned on such Deposits.
d. The USPS@ will provide a refund in accordance with the rules and regulations governing deposit of funds for CMRS,
published in the Domestic Mail Manual Transition Boc;>k or its successor.
e. FP may deposit funds on behalf of Customer. The USPS@ will make no such advances. Any relationship concerning
advances is between Customer and the Meter Manufacturer.
f. Customer acknowledges that the terms of this Acknowledgment of Deposit may be changed, modified, or revoked by the
USPS@, with appropriate notice.
g. Postal regulations governing the deposit of funds for CMRS are published in the Domestic Mail Manual Transition Book or
its successor. Customer acknowledges that it shall be subject to all applicable rules, regulations, and orders of the
USPS@.
9. ASSIGNMENTS:
a. FP may assign the payments and other obligations owned by Customer under this Rental Agreement to a third party (the
"Assignee") without any prior notice to Customer. If FP does make such an assignment, Customer agrees that the
assignee has all of the rights and remedies granted to FP under this agreement, but none of FP's obligations. Customer
also agrees to unconditionally pay all amounts due under this agreement to the Assignee, without set-off, regardless of
any problems that may arise with respect to the equipment or any claims, defense, or off-sets that you may have or assert
against FP.
10. TERM AND TERMINATION:
a. This Agreement shall be for the initial Term set forth on the first page of this Agreement, and shall automatically,
without any action by either party, renew for a period of one year (a "Renewal Term") at the end of such initial
Term. At the end of such Renewal Term, this Agreement, again, automatically renews for an additional Renewal
Term, unless terminated in accordance with the terms of Section 10.
b. Either party to this Agreement may provide notice to the other party of its
intent not to renew this Agreement pursuant to paragraph (a) above. Such notice must be in writing and must be
delivered to the other party no later than ninety (90) days (or the maximum time period permitted by applicable
law) prior to the end of the Initial Term or then-current Renewal Term.
c. This Agreement may be terminated at any time by either party in the event of a material breach of these Terms
and Conditions by the other party. In the case of such a breach, the non-breaching party must provide written
FM_MG_ELECRAGR_03
Page 3
04/19/2010
.!
of
al '-tv1. A"I 1- J. -- SOLUTIONS
In... ~~ .~\.( ~
. ~ Ii. ,,~~,=; t ~ v.. .' . ... .. ..
I AN FP GROUP COMPANY
i:
notice of such breach to the breaching party. The breaching party shall have ninety (90) days (or the maximum
time period permitted by applicable law) from the time it receives such notice to cu!e such breach.
11. USPS@ ACKNOWLEDGMENT:
a. Customer acknowledges that the meter(s) Customer has leased is owned by FP, the lessor, and that it will be surrendered
to the lessor immediately upon its demand. Customer further acknowledges that use of this meter is subject to the
conditions established from time to time by the USPS@ and published in the Domestic Mail Manual. Customer
acknowledges its understanding of the fact that if the 'meter is used in any fraudulent or unlawful scheme or enterprises; or
is not used for any 12 consecutive month period; or if Customer fai.ls to exercise sufficient control over the use of the
meter to preclude its unlawful or improper use; or if Customer takes or allows the meter to be taken outside the United
States without prior written permission of the Manager, Retail Systems and Equipment, USPS@, Washington, DC 20260-
6807; or if Customer otherwise fails to abide by the provisions of postal regulations and this lease regarding care and use
of the meter; that this rentaVlease agreement and any related Customer Identification Number may be revoked. Customer
further acknowledges that any use of this meter to fraudulently deprive the USPS@ of revenue can cause Customer to be
subject to civil and criminal penalties applicable to fraud and/or false claims against the United States. The submission of
a false, fictitious, or fraudulent statement can resultdn imprisonment of up to 5 years and a fine of up to $10,000 (18
U.S.C. 1001). In addition, a civil penalty of up to $5,000 and an additional assessment of twice the amount falsely
claimed may be imposed (31 U.S.C. 3802). A false statement in this application or the mailing of matter bearing a
fraudulent postage meter imprint, are examples of vio,ation of these statutes.
THESE TERMS AND CONDITIONS APPLY ONLY TO THE METER, RENTED EQUIPMENT, AND/OR SERVICES SET FORTH
ON PAGE ONE OF THIS AGREEMENT AND DO NOT APPLY TO ANY OTHER FP EQUIPMENT.
FM_MG_ELECRAGR_03
Page 4
04/19/2010
DECLARE COURTHOUSE ANNEX II AS SUBSTANTIALLY COMPLETE AND AUTHORIZE COUNTY
JUDGE TO SIGN:
A Motion was made by Judge Pfeifer and seconded by Commissioner Fritsch to declare the Courthouse
Annex II as substantially complete and authorize Judge Pfeifer to sign. Commissioners Galvan, Lyssy,
Fritsch, Finster and Judge Pfeifer all voted in favor.
CERTIFICATE OF
SUBSTANTIAL COMPLETION
AIA.DOCUMENT G704
OWNER.
ARCHITECT
CONTRACTOR
FIELD
OTHER
o
o
o
o
o
(Instructions on reverse side)
PROJECT: Calhoun County Annex II
(Name and addrf!ss) 20 I S. Ann Street
Port Lavaca, TX 77979
PROJECT NO.: 80423
TO OWNER:
(Name alld address) Calhoun County
211 S. Ann Street
J>ort.Lavaca, TX 77979
CONTRACT FOR: Remodeling
CONTRACT DATE: March 12,2009
TO CONTRACTOR:
(Namf! and address)
L.L. & F. Construction Managements, Inc.
1913 West Loop
PO Box 45
EI Campo, TX 77437
:.
DATE OF ISSUANCE: July 19,2010
PROJECT ~
Calhoun County Annex II
The Work performed under this Contract has been reviewed and found, to the Architect's best knowledge, information and belief,
to be substantially complete. Substantial Completion is the stage in the progress of the Work when the Work or designated portion
thereof is sufficiently complete in accordance with the COntract Documents so the Owner can occupy or utilize the Work for its
intended use: The date of Substantial Completion of the Project, or portion thereof designated above is hereby established as
March 26, 2010
which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below:
None
A list of items to be completed or corrected is attached hereto. The failure to include any items on such list does not alter the respon-
:~:~:T:f::~~~:C:~: ~::~::t:~, :~k ;n ,cco<w~:e i1;~ &J l.~!q- /0
The Contractor will complete or csorrect the Work on the list of items attached hereto within days from
,he 'bove d"e of S":<30"" comPle"on. ~1~ ~
CONTRACTOR L. L. & F ConstructIOn BY Ed Polasek DATE
Management, Inc.
The Owner accepts the Work or o~signated portion thereof as substantially complete and will assume full possession thereof at
1 :00 PM (time) on March 26, 2010 (date).
~CkJ 9 dLJ
BY Judge Michael J. ~
OWNER Calhoun County
DATE
The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the Work and insurance
shall be as follows:
(Note-Owner's and Contractors legal and insurance counsel should determine and rec'iew insurance requirements and cOl'erage)
1. As of March 26, 2010 Owner will be responsible for the cost of security; insurance,
and utilities.
!UlllJ~ AlA DOCUMENT G704 . CERTIFICATE OF SUBSTANTIAl. COMPI.ETION . 1992 EDITION . AlA" . @1992 . THE
.t~iil~. AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, NW... WASHINGTON, D.C. 20006-5292
-:.~I.,~ WARNING: Unlicensed ahotocoDVina violates u.s. caovrlaht laws and will A1.hi-.t t.... vinll.tnr tn .......1 n"""",utlnn
G704.1AA? .
APPROVE CHANGE ORDER NUMBER THREE FOR THE CALHOUN COUNTY EMS FACILITY IN
THE AMOUNT OF AN ADDITIONAL $20,268.44 AND AUTHORIZE COUNTY JUDGE TO SIGN:
A Motion was made by Judge Pfeifer and seconded by Commissioner Fritsch to Approve the Change
Order Number Three for the Calhoun County EMS Facility in the amount of an additional $20,268.44 and
authorize Judge Pfeifer to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted
in favor.
CHANGE
ORDER
OWNER ~
ARCHITECT . .
CONTRACTOR
FIELD
OTHER
PROJECT: Calhoun County EMS Facility
Port Lavaca, Texas
211 S. Ann St
Port Lavaca, Texas 77979
TO CONTRACTOR:
Rexco, Inc.
1104 Mildred Drive
Port Lavaca, TX 77979
CHANGE ORDER NUMBER:
DATE:
ARCHITECH'S PROJECT NUMBER:
CONTRACT DATE:
CONTRACT FOR:
Three
June 24, 2010
80424
12-Mar-09
Calhoun County EMS Facility
1. Increase hardware allowance -- -- .. -. -- . .. - .. . .. .. . .. . .. .. . .. -Add
2. 6 Receiver ::. ~nsmittenJ for C=oQr operations - - . - . - . . - - . - . - - . _ _ . _ Add
3. Two metal lockers . - - . - - - . . - - . . - - . . - . . . . - . . . . .. . - - . . . . . _ . .._ .Add
4. Additional Interior door locks - - - . . - . . - . . . . . . . . . . . . . . . . - . . . . . . _ Add
5. Change out overhead door switches - . . - . . - - - . . . . . . . . . . . . . . - _ . . -Add
6. Pipe sleeves provided in ceiling at Rm. 102- -....... -............. -Add
7. Sleeves In exterior walls Rm.108 & 111-...... - -... -... -..... _ _ -Add
8. Door for Rm. 111 - - - - - - - - - . . - - . . . - . . - - . . . - . . . - . . . - - . _ . . . _ . . -Add
9. Add additional hose bids - - . . - . . . - - . - - . . - - - . . . - . . - . . . . . . _ _ . . _ .Add
10. Revised duct work & AlC grills -.. - - . . - - - . - - . . - -. . . . . . . - . . - . . _ Add
11. Flour regulators for HVAC system. - -...... -........ - -..... _ _. -Add
12. Miscellaneous electrical changes. . . . . . . . . . . . . . . . . . . . . . . . _ . . _ .Add
13. Select fill under driveway. . . - - . . - . . - . . . - . . . . . . . . . . . . - . . _ _ _ . _ -Add
14. Concrete sidewalk to generator pad. -....... -........... -..... Add
$2,243.00
$660.00
$963.60
$657.50
$4,389.00
$80.00
. $80.00
$340.70
$1,659.00
$3,817.31
$873.70
$2,255.00
$1,615.70
$633.93
$20,268.44
Not valid until signed by the owner, architect and Contractor.
The original (Contract Sum) was:
Net change by previously authorized Change Orders:
The original (Contract Sum) prior to this Change Order was:
The (Contract Sum) will be (increased) by this Change Order in the amount of:
The new (Contract Sum) including this C.hange Order will be:
~
$789,966.00
"2,111 00 85. ~"I. DO
$l22.f07~.~ /'07 00
'~!~~'=~:':6'1i 6 7~. ~l#
Morgan Spear Associates, Inc.
Architect
Rexco, Inc.
Contractor
Calhoun County
Owner
225 S. Carancahua Street
Address
1104 Mildred Drive
Address
211 S.Ann Sl
Address
Corpus Christi, Tx 78401
Port Lavaca, TX 77979
Port Lavaca, TX 77979
7- 7 .../&1
ItJ - ),</;- )0
Date
~ 114ft (j
Date / I
Date
CHANGE THE MEETINGS DATE FOR BOTH MEETINGS OF COMMISSIONERS' COURT IN
NOVEMBER DUE TO CONFLICTS AND FOR THE LAST MEETING IN DECEMBER DUE TO
CONFLICT:
A Motion was made by Judge Pfeifer and seconded by Commissioner Fritsch to change the meeting dates
for both meetings of Commissioners' Court in November due to conflicts from November 11, 2010 to
November 10, 2010 and the November 26, 2010 to November 22, 2010. The December 24, 2010
meeting has been changed to December 20, 2010. Commissioners Galvan, Lyssy, Fritsch, Finster and
Judge Pfeifer all voted in favor.
COUNTY REPORTS:
The County Clerk and Tax Assessor/Collector presented their monthly reports for the month of June
2010, JP 2, 4 and 5 presented their monthly reports for the month of July 2010 and the County Library
presented a report and after reading and verifying same, a Motion was made by Judge Pfeifer and
seconded by Commissioner Fritsch to accept said reports as presented. Commissioners Galvan, Lyssy,
Fritsch, Finster and Judge Pfeifer all voted in favor.
~i
',!
~
~
ANITA FRICKE - COUNTY CLERK
MONTHLY REPORT RECAPITULATION
OFFICE FUND- JUNE 2010
\.........
CIVIL FUNDS
County Fees
County Clerk's Fees
Recording
Probate
Civil
Total County Clerk's Fees
Judge's Fees
Probate
Civil
Total Judge's Fees
Probate Fees (Education Fees)
Sheriffs Fees
Jury Fees
Law Library Fees
Beer Licenses
Appellate Fund (TGC)
Court Reporter Fees
Civil Indigent Fees
Record Management Fees (County Clerk)
Record Management Fees (County)
Security Fees (County)
Bond Forfeitures
Subtotal County Fees
$14,310.35
80.00
200.00
8.00
25.00
State Fees
Judicial Funds (CV$410.OO + PR$164.oo)
Marriage License Fees
Birth Certificate Fees
Total State Fees
SUBTOTAL
Overpmt of Filing Fees to be Refunded by Co. Clk.
TOTAL CIVIL FUNDS COLLECTED
$14,590.35
10.00
200.00
245.00
35.00
105.00
45.00
2; 145.00
45.00
479.00
0.00
~17,932.35
574.00
427.50
131.40
1,132.90
$19,065.25
$19,065.25
CRIMINAL FUNDS
Total Criminal Court Costs & Fines & Pre-Trial Diversion
TOTAL FUNDS RECEIVED (As per ACS [Report)
Bank Interest Earned ;
$6,881.00
Less Refunds for Overpayment of Filing Fees
TOTAL FUNDS RECEIVED
ADJUSTED FUNDS RECEIVED
Plus Re-Deposit of NSF Checks (Not recorded in ACS)
Less NSF Checks (Not recorded in ACS)
Co. Clerk Check
AMOUNT DUE COUNTY TREASURER
$25,946.25
$25,946.25
$26,946.26 I
~
'" ~
'"
~ -""
DISBURSEMENTS
CK#
CASH ON HAND. OFFICE FUND
Beginning Book Balance
Funds Received
Disbursements ,
Plus Redeposit of NSF Checks
Less NSF Checks
Ending Book Balance
ANITA FRICKE - COUNTY CLERK
MONTHLY REPORT ~ECAPITULATION (con't)
OFFICE FUND - JUNE 2010
Payable To
$0.00
Description
TOTAL DISBURSEMENTS
BANK RECONCILIATION. OFFICE FUND
Ending Bank Balance
Outstanding Deposits..
Outstanding Checks..
Plus other Items..
Less other Items..
Reconciled Bank Balance
Amount
$0.00
$0.00
$0.00
$0.00
. -....... -.. -.. -.. -.. -.. -.. -.. -.. -.. -.. -.. -.. -.. -.. -.. -.. -.. -.. -.. -.. -..-.
CASH ON HAND. TRUST FUND
Beginning Book Balance
Funds Received
Disbursements
Ending Book Balance
$82,891.62
(40,000.07)
$42,891 .55
~d~
SUBMITTED BY: Anita Fricke, County Clerk
BANK RECONCILIATION. TRUST FUND
Ending Bank Balance
Outstanding Deposits..
Outstanding Checks..
Reconciled Bank Balance
..See Attached
$42,891.55
0.00
0.00
$42,891 .55
APPROVED BY: Michael J. Pfeifer, County Judge
SUMMARY
TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT
FOR: JUNE 2010..
Title Certificate Fees $ 9,412.00
Title Fees Paid TXDOl $ 5,817.00
Title Fees Paid County Treasurer Salary Fund $ 3,595.00
Motor Vehicle Registration Collections $ 133,791.04
Disabled Person Fees $ 25.00
Postage $ 178.00
Paid TXDOT $ 126,606.71
Paid rxDOT SP $ 855.09
Paid County Treasurer $
Paid County Treasurer Salary Fund $ 6,287.35
First Data (IBC) Credit/Debit Card Convenience Fee $ 244.89
Motor Vehicle Sales & Use Tax Collections $ 602,226.73
Paid State Treasurer $ 602,226.73
Special Road/Bridge Fees Collected $ 18,968.00
Paid TXDOT - RIB Fees $ 18,398.96
Paid County Treasurer - RIB Fees $ 569.04
Texas Parks & Wildlife Collections $ 3,768.00
Paid Texas Parks & Wildlife $ 3,391.20
Paid County Treasurer Salary Fund $ 376.80
State Beer & Wine Collections $ 2,180.00
Paid Tx Alcoholic Beverage Commission $ 2,141.50
Paid County Treasurer, Salary Fund $ 38.50
County Beer & Wine Collections $ 385.00
Paid County Treasurer, County Beer & Wine $ 365.75
Paid County Treasurer, Salary Fund $ 19.25
Renewal Fees for County Beer & Wine $ 6.00
Paid County Treasurer - Renewal F $ 6.00
Additional Postage - Vehicle Registration $ 31.06
Paid County Treasurer - Additional Postage $ 31.06
Interest earned on P&W $ 10.71 and $ 10.71
Refund $ Accounts
Paid County Treasurer - Int. on P&W & Ref $ 10.71
Interest earned on Office Account $ 184.30
Paid county Treasurer - Nav. East $ 0.57
Paid County Treasurer - ail other districts $ 183.73
Business Personal Property - Misc. Fees $ 51.45
Paid County Treasurer $ 51.45
EXCESS FUNDS $ 124.64
Paid County Treasurer $ 124.64
Overpayments $ 4.58
Current Tax Collections $ 94,713.81
Penalty and Interest - Current Roll $ 14,352.47
Discount for early payment of taxes $
Delinquent Tax Collections $ 17,926.10
Penalty & Interest - Delinquent Roll $ 12,264.82
Collections for Delinquent Tax Attorney $ 4,826.22
Advance - FM & L Taxes $ 474.84
Advance - County AdValorem Taxes $ 115,835.47
Paid County Treasurer - Nav. East $ 795.84
Paid County Treasurer - ail other Districts $ 22,155.63
Paid County Treasurer - Delinq Tax Atty. Fee $ 4,826.22
Payment in Lieu of Taxes $
Paid County Treasurer - Navig. East $
Paid County Treasurer - All other Districts $
Boat/Motor Sales & Use Tax Collections $ 19,678.97
Paid State Treasurer $ 18,695.02
Paid County Treasurer, Salary Fund $ 983.95
Special Farmers Fees Collected $ 90.00
Paid State Treasurer, Farmers Fees $ 90.00
Hot Check Collection Charges $
Paid County Treasurers, Hot Check Charge $
Overage on Collection/Assessing Fees $
Paid County Treasurer, overage refundE $
Escheats $
Paid County Treasurer-escheats $
I'
TOTAL $ 935,198.90 $ 935,198.90
TOTAL OF ABOVE RECEIPTS PAID TO COUNTY
$
935,198.90
~"AJ {j~
, GLORIA A. OCHOA
Tax Assessor-Collector
MICHAEL J. PFEIFER
County:Judge
,. "
J
EttJTER POURTNAME;:
ENTER MONTH OF REPOHT
ENTE~ YEAR OF REPORT
. CODE
CASH BONDS
A[)fy1INISTRATION FEE -.ADMF
BREATH ALCOHOL TESTING.. BAT
CONSOLIDATED COURT COSTS - CCC
COURTHOUSE SECURITY - CHS
\ ,CJP
CIVIL JUSTICE DATA REPOSITORY FEE. CJDR
CORRECTIONAL MANAGEMENT INSTITUTE -cMI
CR
CHILD SAFETY - CS
CHILD SEA TBEL T FEE - CSBF
CRIME VICTIMS COMPENSATION. CVC
DPSC/FAILURE TO APPEAR - OMNI - DPSC
, . FUGITIVE APPREHENSION - FA
GENERALREVENUE-GR
CRIM - IND LEGAL SVCS SUPPORT - IDF
JUVENILE CRIME & DELlNQUENCY- JCD
JUSTICE COURT PERSONNEL TRAINING -JCPT
JUSTICE COURT SECURITY FUND - JCSF
JUROR SERVICE FEE - JSF
LOCAL ARREST FEES - LAF
LEMI
.LEOA
LEOC
OCL
PARKS & WILDLIFE ARREST FEES - PWAF
STATE ARREST FEES - SAF
SCHOOL CROSSING/CHILD SAFETY FEE -SCI';
SUBTITLE C - SUBC
TABC ARREST FEES - TAF
TECHNOLOGY FUND- TF
TRAFFIC -TFC
TIME PAYMENT- TIME
LOCAL & STATE WAR'AANTFEES. WRNT
COLLECTION SERVICE FEE-MVBA - CSRV
DEFENSIVE DRIVING COURSE - DOC
DEFERRED FEE - OFF
DRIVING EXAM FEE- PROV DL
FILING FEE - FFEE
FILING FEE SMALL CLAIMS - FFSC
COPIES/CERTIFED COPIES - CC
INDIGENT FEE - CIFF or IN OF
JUDGE PAY RAISE FEE - JPAY
SERVICE FEE- SFEE
OUT-OF-COUNTY SERVICE FEE
EXPUNGEMENTFEE-EXPG
EXPIRED RENEWAL - EXPR
ABSTRACT OF JUDGEMENT - AOJ
ALL WRITS. WOP / WOE
DPS FTA FINE - DPSF
LOCAL FINES - FINE
LICENSE & WEIGHT FEES - LWF
PARKS & WILDLIFE FINES - PWF
SEATBELT/UN~ESTRAINED CHIED FINE - SEAT
'.' ". OVERPAYMENT ($10 &OVE~) - OVER
. OVERPAYMENT (LESS THAN $10) , OVER
. RESTITUTION - REST
PARKS & WILDLIFE-WATER SAFETY FINES-WSF
WCR
TOTAL-ACTUAL MONEY RECEIVED
TYPE:
TOTAL WARRANT FEES
ENTER LOCAL W~RRANT FEES I
STATE WARRANT FEES
DUE TO OTHERS:
DUE TO CCISD - 50% of Fine on JV cases
DUE TO DA RESTITUTION FUND
REFUND OF OVERPAYMENTS
OUT-OF-COUNTY SERVICE FEE
CASH BONDS
TOTAL DUE TO OTHERS
TREASURERS RECEIPTS FOR MONTH:
CASH, HECKS, M.O.s & CREDIT CARDS
TOTAL TREAS. RECEIPTS
JUSTICE OF PEACE NO.2
JULY.
. 2010
AMOUNT
Revised 9/17/09
.2,190.38
220.23
2.81
1.74
67.33
633.73
17.45
2.50
95.08
1.74
12.99
49.55
149.22
74.35
0.50
1.00
2.00
'.""
10.00
168.50
,i. 1,012.12
224.24
101.21
417.10
1.159.51
2,449.44
69.30
817.70
50.00
12.00
293.12
150.00
10.00
435.80
40.64
,I
II
$17,825.84
AMOUNT
1,159.51
334.32 IRECORDONT~-iA'LPAGEOF HILL COUNTRY SOF-rWAREMO. REPORr"- ".
'$825.19 RECORD ON TOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT
, AMOUNT
0.00
40.64
435.80
0.00
0.00
$476.44
..-....--..-.....-.-,-,...--'" -_.~-~--.._._..:...-~.,y,_.
PLEASE INCLUDE P. O. REQUESTING DISBURSEMENT
PLEASE INCLUDE P. O. REQUESTING DISBURSEMENT
PLEASE INCLUDE P. O. .REQUESTING DISBURSEMENT
PLEASE INCLUDE P. O. REQUESTING DISBURSEMENT
PLEASE INCLUDE P. O. REQUESTING DISBURSEMENT (IF REQUIRED)
",.,..;m
..
MONTHL Y REPORT OF CQLLECTIONS AND DISTRIBUTIONS
8/4/2010 COURT NAME: JUSTICE OF PEACE NO.2
MONTH OF REPORT: JULY
YEAR OF REPORT: 2010
ACCOUNT NUMBER ACCOUNT NAME AMOUNT
CR 1000-001-45012 FINES 6,384.66
CR 1000-001-44190 SHERIFF'S FEES 1,211.62
ADMINISTRA T1VE FEES:
DEFENSIVE DRIVING 69.30
CHILD SAFETY 0.00
TRAFFIC 101.21
ADMINISTRATIVE FEES 827.70
EXPUNGEMENT FEES 0.00
MISCELLANEOUS 0.00
CR 1000-001-44362 TOTAL ADMINISTRATIVE FEES 998.21
CR 1000-001-44010 CONSTABLE FEES-SERVICE 150.00
CR 1000-001-44062 JP FILING FEES 50.00
CR 1000-001-44090 COPIES / CERTIFIED COPIES 0.00
CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00
CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00
CR 1000-999-20741 DUE TO STATE-DRIVING EXAM FEE 0.00
CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 0.00
CR 1000-999-20745 DUE TO STATE-CHILD SEATBEL T FEE 0.00
CR 1000-999-20746 DUE TO STATE-OVERWEIGHT FINES 0.00
CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 2,449.44
TOTAL FINES, ADMIN. FEES & DUE TO STATE $11,243.93
CR 2670-001-44062 COURTHOUSE SECURITY FUND $220.23
CR 2720-001-44062 JUSTICE COURT SECURITY FUND $49.55
CR 2719-001-44062 JUSTICE COURT TECHNOLOGY FUND $224.24
STATE ARREST FEES
DPS FEES 198.74
P&W FEES 2.00
T ABC FEES 0.00
CR 7020-999-20740 TOTAL STATE ARREST FEES 200.74
CR 7070-999-20610 CCC-GENERAL FUND 229.75
CR 7070-999-20740 CCC-ST A TE 2,067.88
DR 7070-999-10010 2,297.63
CR 7860-999-20610 STF/SUBC-GENERAL FUND 50.61
CR 7860-999-20740 STF/SUBC-ST A TE 961.51
DR 7860-999-10010 1,012.12
CR 7950-999-20610 TP-GENERAL FUND 208.55
CR 7950-999-20740 TP-ST ATE 208.55
DR 7950-999-10010 417.10
CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 0.60
CR 7480-999-20740 CIVIL INDIGENT LEGAL-STATE 11.40
DR 7480-999-10010 12.00
Page 1 of 2
..
~-.
MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS
8/4/2010
CR 7865-999-20610
CR 7865-999-20740
CR 7970-999-20610
CR 7970-999-20740
CR 7505-999-20610
CR 7505-999-20740
CR 7857-999-20610
CR 7857-999-20740
CR 7856-999-20610
CR 7856-999-20740
Revised 9/17/09
COURT NAME: JUSTICE OF PEACE NO.2
MONTH OF REPORT: JULY
YEAR OF REPORT: 2010
DR 7865-999-10010
CRIM-SUPP OF IND LEG SVCS-GEN FUND
CRIM-SUPP OF IND LEG SVCS-STATE
95.08
TUFTA-GENERAL FUND 211.24
TUFT A-STATE 422.49
9.51
85.57
DR 7970-999-10010 633.73
JPAY - GENERAL FUND 43.97
JPAY - STATE 249.15
DR 7505-999-10010 293.12
JURY REIMB. FUND- GEN. FUND 14.92
JURY REIMB. FUND- STATE 134.30
DR 7857-999-10010
149.22
CIVil JUSTICE DATA REPOS.- GEN FUND
CIVil JUSTICE DATA REPOS.- STATE
2.81
0.28
2.53
DR 7856-999-10010
TOTAL (Distrib Req to Oper Acct) $16,851.50
DUE TO OTHERS (Distrib Req Attchd)
CALHOUN COUNTY ISD
DA - RESTITUTION
REFUND OF OVERPAYMENTS
OUT-OF-COUNTY SERVICE FEE
CASH BONDS
PARKS & WilDLIFE FINES
WATER SAFETY FINES
0.00
40.64
435.80
0.00
0.00
497.90
0.00
TOTAL DUE TO OTHERS
$974.34
TOTAL COLLECTED-ALL FUNDS $17,825.84
LESS: TOTAL TREASUER'S RECEIPTS $17,825.84
OVER/(SHORT) $0.00
Page 2 of 2
k
MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS
8/2/2010 COURT NAME: JUSTICE OF PEACE NO.4
MONTH OF REPORT: AUGUST
YEAR OF REPORT: 2010
ACCOUNT NUMBER ,'ACCOUNT NAME AMOUNT
CR 1000-001-45014 FINES 1,297.30
CR 1000-001-44190 SHERIFF'S FEES 207.50
ADMINISTRA TIVE FEES:
DEFENSIVE DRIVING 0.00
CHILD SAFETY 0.00
TRAFFIC 21.00
ADMINISTRATIVE FEES 85.00
EXPUNGEMENT FEES 0.00
MISCELLANEOUS 0.00
CR 1000-001-44364 TOTAL ADMINISTRATIVE FEES 106.00
CR 1000-001-44010 CONSTABLE FEES-SERVICE 0.00
CR 1000-001-44064 JP FILING FEES 0.00
CR 1 000-001-44090 COPIES / CERTIFIED COPIES 0.00
CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00
CR 1 000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00
CR 1000-999-20741 DUE TO STATE-DRIVING EXAM FEE 0.00
CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 0.00
CR 1000-999-20745 DUE TO STATE-CHILD SEATBELT FEE 0.00
CR 1000-999-20746 DUE TO STATE-OVERWEIGHT FINES 0.00
CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 157.50
TOTAL FINES, ADMIN. FEES & DUE TO STATE $1,768.30
CR 2670-001-44064 COURTHOUSE SECURITY FUND $58.32
CR 2720-001-44064 JUSTICE COURT SECURITY FUND $14.58
CR 2719-001-44064 JUSTICE COURT TECHNOLOGY FUND $58.32
STATE ARREST FEES
DPS FEES 43.37
P&W FEES 1.00
T ABC FEES 0.00
CR 7020-999-20740 TOTAL STATE ARREST FEES 44.37 .
CR 7070-999-20610 CCC-GENERAL FUND 58.31
CR 7070-999-20740 CCC-ST A TE 524.84
DR 7070-999-10010 583.15
CR 7860-999-20610 STF/SUBC-GENERAL FUND 10.50
CR 7860-999-20740 STF/SUBC-STATE 199.50
DR 7860-999-10010 210.00
CR 7950-999-20610 TP-GENERAL FUND 32.24
CR 7950-999-20740 TP-ST ATE 32.24
DR 7950-999-10010 64.48
C,R 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 0.00
CR 7480-999-20740 CIVIL INDIGENT LEGAL-STATE 0.00
DR 7480-999-10010 0.00
Page 1 of 2
, 0'11 -
'!
MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS
8/2/2010
CR 7865-999-20610
CR 7865-999-20740
CR 7970-999-20610
CR 7970-999-20740
CR 7505-999-20610
CR 7505-999-20740
CR 7857-999-20610
CR 7857-999-20740
CR 7856-999-20610
CR 7856-999-20740
Revised 9/17/09
COURT NAME: JUSTICE OF PEACE NO.4
MONTH OF REPORT: AUGUST
YEAR OF REPORT: 2010
2.92
26,24
DR 7865-999-10010
CRIM-SUPP OF IND LEG SVCS-GEN FUND
CRIM-SUPP OF IND LEG SVCS-STATE
29.16
TUFTA-GENERAL FUND 15,79
TUFTA-STATE 31,59
DR 7970-999-10010 47.38
JPAY - GENERAL FUND 12.60 .
JPAY - STATE 71.40
DR 7505-999-10010 84.00
JURY REIMB. FUND- GEN. FUND 4.37
JURY REIMB. FUND- STATE 39.37
DR 7857-999-10010
DR 7856-999-10010
43.74
CIVIL JUSTICE DATA REPOS.- GEN FUND
CIVIL JUSTICE DATA REPOS.- STATE
0.70
0.07
0.63
TOTAL (Distrib Req to Oper Acct) $3,006.50
DUE TO OTHERS (Distrib Req Attchd)
CALHOUN COUNTY lSD'
DA - RESTITUTION
REFUND OF OVERPAYMENTS
OUT-OF-COUNTY SERVICE FEE
CASH BONDS
PARKS & WILDLIFE FINES
WATER SAFETY FINES
0.00
0.00
0.00
0.00
0.00
85.00
0.00
$85.00
TOTAL DUE TO OTHERS
TOTAL COLLECTED-ALL FUNDS
LESS: TOTAL TREASUER'S RECEIPTS
OVER/(SHORT)
$3,091.50
$3,091.50
$0.00
Page 2 of 2
CALHOUN COUNTY
201 West Austin
Port Lavaca, Texas 77979
DISTRIBUTION
REQUEST
DR# 480 A 40393
PAYEE
Name: Calhoun County Opere Acct.
Address:
City:
State:
Zip:
Phone:
PAYOR
Official:
Title:
James Dworaczyk
Justice of the Peace, Pet. 4
",' ':;.;~c:H~~:I~~~
7544-999-20759-999
JP4 Monthly Collections - Distribution
AUGUST
2010
$3,006.50
V# 930
TOTAL 3,006.50
~-:'-"'~~::-'''';--''
CALHOUN COUNTY
201 West Austin
Port Lavaca, Texas 77979
DISTRIBUTION
REQU EST
DR# 480 B 40393
PAYEE
Name: Texas Parks & Wildlife
Address:
City:
State:
Zip:
Phone:
PAYOR
Official:
Title:
James Dworaczyk
Justice of the Peace, Pet. 4
,......~~:~~~~f%~;;."
,,, A~gQI;:!1':.t
7544-999-20759-999
JP4 - Parks &: Wildlife Fin~s
AUGUST
2010
$
85.00
V# 7603
TOTAL 85.00
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08/02/2010 Money Distribution Report Page
-------------------------------------------------------------------------------------------- -........--............ ---..--------- .. .. .. .. .. .. --- .. .. ..
Receipt Cause/Defendant Code Amount Code Amount Code Amount Code Amount Code Amount Code Amount Total
3928441 2010-275 07-06-2010 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 JCSF 1.00 JSF 3.00 220.00
ADAMS, RHONDA LOU IDF 2.00 FINE 155.00 JPAY 6.00
Cash
3928442 2010-267 07-06-2010 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 JCSF 1.00 JSF 3.00 160.00
RIOS, BRANDON GREGORY IDF 2.00 FINE 95.00 JPAY 6.00
Money Order
3928443 20100580040 07-06-2010 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 JCSF 1.00 JSF 3.00 200.00
.1
CASTILLO, JENNIFER ROSANN IDF 2.00 FINE 135.00 JPAY 6.00
Jail Credit
3928444 2010050039 07-06-2010 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 JCSF 1.00 JSF 3.00 125.00
FORTANEL/CALHOUN CTY IDF 2.00 FINE 66.00
Personal Check
3928445 2010050039 07-06-2010 FINE 194.00 JPAY 6.00 200.00
FORTANEL, MARIO N
Jail Credit
3928446 2010-241 07-06-2010 FINE 118.00 JPAY 6.00 124.00
MILLSPAW, TIMOTHY RALPH
Cash
3928447 2010-256 07-07-2010 CCC 40.00 CHS 4.00 PWAF 5.00 TF 4.00 JCSF 1.00 JSF 3.00 165.00
NGUYEN, HUY BENJAMIN IDF 2.00 JPAY 6.00 PIJF 100.00
Cash
3928448 2010-284 07-07-2010 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 TF 4.00 SUBC 30.00 160.00
MARMOLEJO, DIANA MARLEM JCSF 1.00 JSF 3.00 IDF 2.00 CJDR 0.10 FINE 61. 90 JPAY 6.00
Cash
3928449 2010-269 07-07-2010 TFC 3.00 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 SUBC 30.00 160.00
SACHTLEBEN, ,MICHAEL BRYAN JCSF 1.00 JSF 3.00 IDF 2.00 CJD'R 0.10 FINE 61.90 JPAY 6.00
Cash
3928450 2010-169 07-12-2010 CCC 40.00 CHS 4.00 SAF 5.00 IJRNT 50.00 TIME 25.00 TF 4.00 235.00
GALLOIJAY, JEREMEY JCSF 1.00 JSF 3.00 IDF 2.00 FINE 95.00 JPAY 6.00
Jail Credit
3928451 2010-170 07-12-2010 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 IJRNT 50.00 TIME 25.00 255.00
GALLOIJAY, JEREMEY TF 4.00 SUBC 30.00 JCSF 1.00 JSF 3.00 IDF 2.00 CJDR 0.10
Jail Credit FINE 81. 90 JPAY 6.00
3928452 2010-170A 07-12-2010 CCC 40.00 CHS 4.00 SAF 5.00 WRNT 50.00 TF 4.00 JCSF 1.00 392.00
GALLOWAY, JEREMEY JSF 3.00 IDF 2.00 FINE 277.00 JPAY 6.00
Jail Credi t
3928453 2010-279 07-13-2010 TFC 3.00 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 SUBC 30.00 265.00
HENRY, BILLY IJARREN JCSF 1.00 JSF 3.00 IDF 2.00 CJDR 0.10 FINE 81. 90 DFF 85.00
Money Order JPAY 6.00
3928454 2010-205 07-13-2010 CCC 40.00 CHS 4.00 SAF 5.00 TIME 25.00 TF 4.00 JCSF 1.00 130.00
MCCREE, KATHI SCHMECKPEPER JSF 3.00 IDF 2.00 FINE 46.00
Money Order "
3928455 2010-264 07-13-2010 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 TF 4.00 SUBC 30.00 180.00
STRAKOS, MARVIN SCHOENER JR JCSF 1.00 JSF 3.00 IDF 2.00 CJDR 0.10 FINE 81.90 JPAY 6.00
Personal Check
3928456 2009-355 07-13-2010 CCC 23.15 CHS 2.32 SAF 2.90 IJRNT 28.97 TIME 14.48 TF 2.32 95.00
REYES, RUDOLPH G JR DPSC 17.38 JCSF 0.58 JSF 1.74 IDF 1.16
Money Order
3928457 2010040100 07-14-2010 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 JCSF 1.00 JSF 3.00 310.00
HARTMAN, JAMIE RENNE IDF 2.00 FINE 245.00 JPAY 6.00
Jail Credit
3928458 2010-260 07-19-2010 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 TF 4.00 SUBC 30.00 110.00
SOLI S , KRYSTAL LENEE JCSF 1.00 JSF 3.00 IDF 2.00 CJDR 0.10 FINE 17.90
Money Order
08/02/2010 Money Distribution Report Page 2
------------------------------------------------------------------------------------------------------------------------------------
Receipt Cause/Defendant Code Amount Code Amount Code Amount Code Amount Code Amount Code Amount Total
3928459 2008-144 07-20-2010 WRNT 50.00 TIME 25.00 FINE 112.00 JPAY 6.00 193.00
HERNANDEZ, FIDEL JR il
Jail Credi t
3928460 2008-145 07-20-2010 WRNT 50.00 TIME 25.00 FINE 392.00 JPAY 6.00 473 . 00
HERNANDEZ, FIDEL JR
Jail Credit
3928461 2010-261 07-20-2010 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 TF 4.00 SUBC 30.00 130.00
RAMOS, ROSE JCSF 1.00 JSF 3.00 IDF 2.00 CJDR 0.10 FINE 31. 90 JPAY 6.00
Money Order
3928462 2010-274 07-22-2010 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 JCSF 1.00 JSF 3.00 160.00
GOODMAN, TYLER JOSEPH IDF 2.00 FINE 95.00 JPAY 6.00
Credit Card !1
3928463 2010-273 07-26-2010 CCC 40.00 CHS 4.00 SAF 5.00 TF 4.00 JCSF 1.00 JSF 3.00 115.00
KAMPSHOFF, KENNETH WILLIAM IDF 2.00 FINE 50.00 JPAY 6.00
Money Order
3928464 2009-530 07-26-2010 WRNT 50.00 FINE 4.00 CSRV 18.00 JPAY 6.00 78.00
SANTANA, ARTURO
MVBA Personal Check
3928465 2009-531 07-26-2010 WRNT 50.00 FINE 84.00 CSRV 42.00 JPAY 6.00 182.00
SANTANA, ARTURO
MVBA Personal Check
3928466 2009-666 07-26-2010 WRNT 50.00 TIME 25.00 DPSC 30.00 FINE 214.00 CSRV 97.50 JPAY 6.00 422.50
WHATLEY, RYAN ZANE !I
Money Order
3928468 2010-248 07-27-2010 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 TF 4.00 SUBC 30.00 110.00
ALFORD, CHRISTINA BRITTANY JCSF 1.00 JSF 3.00 IDF 2.00 CJDR 0.10 FINE 17.90
Money Order
08/02/2010 Money Distribution Report Page 3
. ,
. ,
-----------------------------------------------------~---------------------------------------------------------~--------------------
. ,
The following totals represent - Cash and Checks Collected
"
Type Code Description Count Retained Disbursed Money-Totals
COST CCC CONSOLIDATED COURT COSTS 14 54.31 488.84 543.15 'tt>583. ,....
'9
COST CHS COURT HOUSE SECURITY 14 54.32 0.00 54.32 "'jf"ly . !j2.
COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 7 0.07 0.63 0.70
COST DPSC DPS OMNIBASE FEE 2 15.64 31. 74 47.38
COST IDF INDIGENT DEFENSt FUND 14 2.72 24.44 27.16 ~ q 7_!l:..-__
COST JCSF JUSTICE COURT SECURITY FUND 14 13.58 0.00 13.58 l J!.#-. -2~__
COST JSF JUROR SERVICE FUND 14 4.07 36.67 40.74 -'I- ~-,-,':'1..:L"
COST LAF SHERIFF'S FEE 5 25.00 0.00 25.00 '.~. ~
COST PWAF TEXAS PARKS & WILDLIFE 1 4.00 1.00 5.00
COST SAF DPS 8 30.32 7.58 37.90
COST SUBC SUBTITLE C 7 10.50 199.50 210.00
COST TF TECHNOLOGY FUND 14 54.32 0.00 54.32 58. 3..2-
COST TFC TFC 7 21.00 0.00 21.00
COST TIME TIME PAYMENT FEE 3 32.24 32.24 64.48
COST WRNT WARRANT FEE 4 178.97 0.00 178.97
FEES CSRV COLLECTION SERVICE FEE 3 157.50 0.00 157.50
FEES OFF DEFERRED FEE 1 85.00 0.00 85.00
FEES JPAY JUDGE PAY RAISE FEE 13 11.70 66.30 78.00 &4.06
FINE FINE FINE 16 1,187.30 0.00 1,187.39 /26.:2. !}.::-
FINE PWF PARKS & WILDLIFE FINE 1 15.00 85.00 100,00
Money Totals .18 1 ,957.56 973.94 2,931.50 3Q91.S0
The following totals represent - Transfers Collected
COST CCC CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00 670.00 +
COST CHS COURT HOUSE SECURITY 0 0.00 0.00 0.00 1y147.50 +
COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 0 0.00 0.00 0.00 160.00 +
COST DPSC DPS OMNIBASE FEE ;;,';" 0 0.00 0.00 0.00 1'114.00 +
COST IDF INDIGENT DEFENSE FUND ....,. 0 0.00 0.00 0.00
COST JCSF JUSTICE COURT SECURITY FUND 0 0.00 0.00 0.00 3,091.50 *
COST JSF JUROR SERVICE FUND 0 0.00 0.00 0.00
COST LAF SHERIFF'S FEE 0 0.00 0.00 0.00
C'6ST PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00
COST SAF DPS 0 0.00 0.00 0.00
COST SUBC SUBTITLE C 0 0.00 0.00 0.00
COST TF TECHNOLOGY FUND 0 0.00 0.00 0.00
COST TFC TFC 0 0.00 0.00 0.00
COST TIME TIME PAYMENT FEE 0 0.00 0.00 0.00
COST WRNT WARRANT FEE 0 0.00 0.00 0.00
FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00
FEES DFF DEFERRED FEE 0 0.00 0.00 0.00
FEES JPAY JUDGE PAY RAISE FEE 0 0.00 0.00 0.00
FINE FINE FINE 0 0.00 0.00 0.00
FINE PWF PARKS & WILDLIFE FINE 0 , 0.00 0.00 0.00
Transfer Totals 0 0.00 0.00 0.00
The following totals represent - Jail Credit and Community Service
08/02/2010 Money Distribution Report Page 4
.-.---.---_.------------------------------------------------------------------------------------------------------------------------
The following totals represent - Jail Credit and Community Service
Type Code Description Count Retained .Disbursed Money-Totals
COST CCC CONSOLIDATED COURT COSTS 5 20.00 180.00 200.00
COST CHS COURT HOUSE SECURITY 5 20.00 0.00 20.00
COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 1 0.01 0.09 0.10
COST DPSC DPS OMNIBASE FEE 0 0.00 0.00 0.00
COST IDF INDIGENT DEFENSE FUND 5 1.00 9.00 10.00
COST JCSF JUSTICE COURT SECURITY FUND 5 5.00 0.00 5.00
COST JSF JUROR SERVICE FUND 5 1.50 13.50 15.00
COST LAF SHERIFF'S FEE 2 10.00 0.00 10.00
COST PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00
COST SAF DPS 3 12.00 3.00 15.00
COST SUBC SUBTITLE C 1 1.50 28.50 30.00
COST TF TECHNOLOGY FUND 5 20.00 0.00 20.00
COST TFC TFC 1 3.00 0.00 3.00
COST TIME TIME PAYMENT FEE 4 50.00 50.00 100.00
COST WRNT WARRANT FEE 5 250.00 0.00 250.00
FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00
FEES DFF DEFERRED FEE 0 0.00 0.00 0.00
FEES JPAY JUDGE PAY RAISE FEE 8 7.20 40.80 48.00
FINE FINE FINE 8 1,531.90 0.00 1,531.90
FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00.
Credit Totals 8 1,933.11 324.89 2,258.00
The following totals represent - Credit Card Payments
COST CCC CONSOLIDATED COURT COSTS 1 4.00 36.00 40.00
COST CHS COURT HOUSE SECURITY 1 4.00 0.00 4.00
COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 0 0.00 0.00 0.00
COST DPSC DPS OMNIBASE FEE 0 0.00 0.00 0.00
COST IDF INDIGENT DEFENSE FUND 1 0.20. 1.80 2.00
COST JCSF JUSTICE COURT SECURITY FUND 1 1.00 0.00 1.00
COST JSF JUROR SERVICE FUND 1 0.30 2.70 3.00
COST LAF SHERIFF'S FEE 1 5.00 0.00 5.00
COST PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00
COST SAF DPS 0 0.00 0.00 0.00
COST SUBC SUBTITLE C 0 0.00 0.00 0.00
COST TF TECHNOLOGY FUND 1 4.00 0.00 4.00
COST TFC TFC 0 0.00 0.00 0.00
COST TIME TIME PAYMENT FEE 0 0.00 0.00 0.00
COST WRNT WARRANT FEE 0 0.00 0.00 0.00
FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00
FEES DFF DEFERRED FEE 0 0.00 0.00 0.00
FEES JPAY JUDGE PAY RAISE FEE 1 0.90 5.10 6.00
FINE FINE FINE 1 95.00 0.00 95.00
FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00
Credit Totals 114.40 45.60 160.00
The following totals represent - Combined Money and Credits
08/02/2010 Money Distribution Report Page 5
-------------------------------------------------------------------.----------------------------------------------------------------
The following totals represent - Combined Money and Credits
Type Code Description Count Retained Disbursed Money-Totals
COST CCC CONSOLIDATED COURT COSTS 20 78.31 704.84 783.15
COST CHS COURT HOUSE SECURITY 20 78.32 0.00 78.32
COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 8 0.08 0.72 0.80
COST DPSC DPS OMNIBASE FEE 2 15.64 31. 74 47.38
COST IDF INDIGENT DEFENSE FUND 20 3.92 35.24 39.16
COST JCSF JUSTICE COURT SECURITY FUND 20 19.58 0.00 19.58
COST JSF JUROR SERVICE FUND 20 5.87 52.87 58.74
COST LAF SHERIFF'S FEE 8 40.00 0.00 40.00
COST PWAF TEXAS PARKS & WILDLIFE 1 4.00 1.00 5.00
COST SAF DPS 11 42.32 10.58 52.90
COST SUBC SUBTITLE C 8 12.00 228.00 240.00
COST TF TECHNOLOGY FUND 20 78.32 0.00 78.32
COST TFC TFC 8 24.00 0.00 24.00
COST TIME TIME PAYMENT FEE 7 82.24 82.24 164.48
COST WRNT WARRANT FEE 9 428.97 0.00 428.97
FEES CSRV COLLECTION SERVICE FEE 3 157.50 0.00 157.50
FEES DFF DEFERRED FEE 1 85.00 0.00 85.00
FEES JPAY JUDGE PAY RAISE FEE 22 19.80 112.20 132.00
FINE FINE FINE 25 2,814.20 0.00 2,814.20
FINE PWF PARKS & WILDLIFE FINE 1 15.00 85.00 100.00
Report Totals 27 4,005.07 1,344.43 5,349.50
ii'
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08/02/2010 Money DistfibutionReport Page 6
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II,
DATE PAYMENT-TYPE FINES COURT-COSTS FEES BONDS REST I TUnON OTHER TOTAL
'I
00-00-0000 Cash & Checks Collected 0.00 (l.oo 0.00 0.00 0.00 0.00 0.00
"
Jail Credits & Comm Service 0.00 (l.00 0.00 0.00 0.00 0.00 0.00
'I
Credit Cards & Transfers 0.00 (l.00 0.00 0.00 0.00 0.00 0.00
"
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
il
!i
09-01-1991 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
"
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
i~
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 6.00 0.00 0.00 0.00 0.00 0.00
i;
09-01-1993 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
"
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
"
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
"
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
!I
09-01-1995 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
JailCredi ts & Comrn Servi ce 0.00 6.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 6.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 'I
0.00 (l.00 0.00 0.00 0.00 0.00 0.00
09-01-1997 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 6.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 'I
0.00 (l.00 0.00 0.00 0.00 0.00 0.00
'I
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-1999 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
-j
Jail Credits & Comrn Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
'I
Credit Cards & Transfers 0.00 (l.00 0.00 0.00 0.00 0.00 0.00
'I
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
'i
I]
09-01-2001 Cash & Checks Collected 0.00 ~.OO 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
'I
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-2003 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
'i
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 g.OO 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
11
ij
II
01-01-2004 Cash & Checks Collected 1,287.30 1,323.70 320.50 0.00 0.00 0.00 2,931.50
'I
Jail Credits & Comrn Service 1,531.90 678.10 48.00 0.00 0.00 0.00 2,258.00
'I
Credit Cards & Transfers 95.00 59.00 6.00 0.00 0.00 0.00 160.00
"
Total of all Collections 2,914.20 2,060.80 374.50 0.00 0.00 0.00 5,349.50
II
TOTALS Cash & Checks Collected 1,287.30 1,323.70 320.50 0.00 0.00 0.00 2,931.50
;~
Jail Credits & Comrn Service 1,531.90 678.10 48.00 0.00 0.00 0.00 2,258.00
Credit Cards & Transfers 95.00 59.00 6.00 0.00 0.00 0.00 160.00
,I
Total of all Collections 2,914.20 2,060.80 374.50 0.00 0.00 0.00 5,349.50
il
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08/02/2010
Money Distribution Report
:!
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Page
7
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OTHER
TOTAL
DATE PAYMENT-TYPE
State of Texas Quarterly Reporting Totals
Description
State Comptroller Cost and Fees Report
Sect i on 1: Report for Offenses Commi tted
01-01-04 Forward
09-01-01 - 12-31-03
08-31-99 - 08-31-01
09-01-97 - 08-30-99
09-01-91 - 08-31-97
Bail Bond Fee
DNA Testing Fee - Convictions
DNA Testing Fee - Comm Supvn
DNA Testing Fee - Juvenile
EMS Trauma Fund (EMS)
Juvenile Probation Diversion Fees
Jury Reimbursement Fee
Indigent Defense Fund
Moving Violation Fees
State Traffic Fine
Section II: As Applicable
peace Officer Fees
Failure to Appear/Pay Fees
Judic'i a l Fund - Const County Court
Judicial Fund - Statutory County Court
Motor Carrier Weight Violations
Time Payment Fees
Driving Record Fee
Judicial Support Fee
Report Sub Total
State Comptroller Civil Fees Report
CF: Birth Certificate Fees
CF: Marriage License Fees
CF: Declaration of Informal Marriage
CF: Nondisclosure Fees
CF: Juror Donations
CF: Justice Court Indig Filing Fees
CF: Stat Prob Court Indig Filing Fees
CF: Stat Prob Court Judic Filing Fees
CF: Stat Cnty Court Indig Filing Fees
CF: Stat Cnty Court Judic Filing Fees
CF: enst Cnty Court Indig Filing Fees
CF: Cnst Cnty Court Judic Filing Fees
CF: Dist Court Divorce & ~amily Law
C~: Dist Court Other Divorce/Family Law
CF: Dist Court Indig Legal Services
CF: Judicial Support Fee
Report Sub Total
Total 6ue For This Period
Ii
FINES COURT-COSTS
i!
J
i!"
FEES
BONDS RESTITUTION
Count
Collected
Retained
Disbursed
15 583.15 58.31 524.84
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00 .
0 0.00 0.00 0.00
0 0.00 0.00 0.00
15 43.74 4.37 39.37
15 29.16 2.92 26.24
7 0.70 0.07 0.63
7 210.00 10.50 199.50
9 42.90 34.32 8.58
2 47.38 15.64 31. 74
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
3 64.48 32.24 32.24
0 0.00 0.00 0.00
14 84.00 12.60 71.40
87 1,105.51 170.97 934.54
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
87 1,105.51 170.97 934.54
II
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'.
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08/04/2010 10:50 361-983-2461
CALHOUN CO PCT 5
PAGE 01
Judge Nancy Pomykal
'\lustic'e' ()f:the~ Peace Pet'. '5--"--;,
Collections for the Month of \llJJ.J)' 20f()~,
Date: August 4~ 2010
Calhoun County COMMISSIONERS'S COURT
211 S. Ann Street
Port Lavaca, TX 77979
Fax no: 553...4444
COMMISSIONER'S COURT:
Attached is the July 2010 Money Distribution Report for the Justice of
the Peace~ Precinct 5 court.
Faxini 8 t Paies includin2 this cover.
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_______---__~_____"----___-____~________________.___~R_____-----------------~--------
;~::~;~-;::::i~:;~~~~-------------I-~:;:~~:"t I code Amount I Code Amount I code Amount I Code Amount I code Amount I TotaL
I I I I I I I
0374041 10-06-0167 07-01-Z010 I JSF 3.00 I cce 40.00 I eMS 4.00 I LAF 5.00 I TF 4.00 I JtSF 1,00 I
HARPE~, CULLEN LOUIS I JPAY 6.00 I 10F 2.00 I fINE 145.00 I I I I
100603 compoln)' thee" I I I I I I I
0374042 10-06-0167 07-01-2010 I FINE 100.00 I I I I I I
HA~PER, CULLEN lOUIS I I I I I I I
Ja; l Credit I I I I I I I
0374043 10-06-0166 07-01-2010 1 JSF 3.00 Ieee 40.00 I CHS 4.00 I SAf 5.00 1 TF 4.00 I JCSF 1.00 I
BAREFOOT, MARK EUGENE I JPAY 6.00 I IOF 2.00 I FINE 60.00 I I I I
100603 Company Cheek I I I I I I I
0374044 10-06-0166 01-01-Z010 I FINE 200.00 I I I I I I
BAREfOOT, MARl< EUGENE I I I 1 I \ I
Jail Credit I I I I I I I
037404$ 10-06-0174 07-07-2010 I JSF 3.00 I CCC 40.00 I CHS 4.00 I SAF 5.00 I TF 4.00 I JCSF 1.00 I
MILLER, KELLY DAWN I JPAY 6.00 I IDF 2.00 I FINE 55.00 I I I I
GOV. PAY Credit Card I I I I I I I
0374046 10-06-0180 07-07-Z010 I J$F 3.00 I cce 4O.qo I CHS 4.00 1 SAF 5.00 I TF 4.00 1 JCSf 1.00 I
OLIVA, RAMON JOSEPH I JPAY 6.00 I IDF 2.00 I FINE 55.00 I I I I
GOV. PAY Credit Card I I I I I I I
0374047 10-06-0179 07-07-20'0 I J$F 3.00 I tcC 40.00 I C~5 4.00 I SAF 5.00 I TF 4.00 I JeSf 1.00 I
HANSBERGER, RACHEL ELAINE I JPAY 6.00 I IDF c.OO I FINE 55.00 I I 1 I
GOV. PAY Credit Card I I I I I I
0374048 10-06-0181 07-07-2010 I EXRF 10.00 I I I I I
HAYNE, WALTEI'l CATTO I I I I 1 I
# 4075 Personal Check I I I I I I
0314049 1~06-0178 07-07-2010 I JSr 3.00 I tce 40.00 I CHS 4.00 I SAF $.00 I Tf 4.00 JCSF 1.00 I
HQRN, JAMES KEVIN I JPAY 6.00 I IDF 2.00 I FINE 50.00 I I I
113956 Personal Chee" I I I I I I
0374050 10-06-0182 07-07-2010 I JSF 3.00 I CCC 40.00 I CHS 4.00 I SAF 5.00 I TF 4.00 JeSF 1.00 I
MIKES, ROBERT IJESLEY I JPAY 6.00 I lOF 2.00 I FlNE 65.00 I I I
111038 PersOrlal Check I I I I I I
03740$1 10-06-0171 07-08-2010 JSf 3.00 I TFt 3.00 I ecc 40.00 I eHS 4.00 I LAF 5.00 TF 4.00 I
MARTINEZ, JOSE ANTONlO JCSF 1.00 I JPAY 6.00 I 10F 2.00 I MVF 0.10 I FINE 81.90 SUBC 30.00 I
Cash I I I I I
0374052 10-07-0183 07-1~-20'0 EXRf 10.00 I I I I I
PETEREK, CHAD ANTHONY I I I I I
#2393 Company Check I I I I I
0374053 10-07-0194 07-13-2010 EXRF 10.00 I I I I I
SUROVIK, JOE THOMAS HI I I I I \
Cash I I I I I
07-15-2010 JSF 3.00 I cce 40.00 I CHS 4.00 I PWAF 5.00 I TF 4.00 JCSF 1,00 I
JPAY 6.00 I IDf 2.00 I WSF 400.00 I I I
I I I I I
JSF 0.91 I cec 12.31 I eHS 1.23 I SAF 1.54 I TF 1.23 JeSF 0.31 I
JPAY 1.85 I IDF 0.62 I I I I
I I I I I
JSF 3.00 I cee 40.00 I CHS 4.00 I PWAF 5.00 I Tf 4.00 Je$f 1.00 I
JPAV 6.00 I IDF 2.00 I PWf 50.00 I I I
I I I I I
JSF 3.00 I cee 40.00 I CMS 4.00 I PYAF 5.00 I TF 4.00 JCSF 1.00 I
JPAY 6.00 I lOF 2.00 I YSF $0.00 I I I
I I I I I
JSF 3.00 Ieee 40.00 I eMS 4.00 I SAF $.00 I TF 4.00 JCSF 1.00 I
JPAY 6.00 I IDF 2.00 I fINe 50.00 I C5~V 34.50 I I
I I I I I
..
z'
08/04/2010 10:50
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PAGE 02
08/03/i010
Morley D;'tributio~ Report
JUSTICE OF THE PEACE - PCT 5 - JULY 2010 ~EPORTS
0374054 10-07-0184
EDWARDS, DAVIO OAKES
6374 ~ersonaL Check
0374055 10~07-0195 07-1~ZO'O
BARTZ, CHRISTO~HER JEFFERY
Cash
0374056 10-07-0209 07-20-2010
WALKER, MARY P1T~YAK
#3763 Personal thee"
0'74057 10-07-0185 07-l6-2010
STl,laeS, JOHN 0
3668 PersonaL Check
0374058 09-06-0210 07-26-2010
PRES CHERN, ALLAN SCOTT
31847 Compan)' Check
Page
210.00
100.00
125.00
200.00
120.00
120.00
120.00
'10.00
115.00
130.00
180,00
10.00
10.00
465.00
20.00
"5.00
115.00
149.50
~
~
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PAGE 03
OB/O!/2010
~on~y Oistribution Report
JUSTICE OF THf PEAC~ -'PCT 5 ~ JULY 2010 REPORTS
page 2
------------------------------------------------------------------------------------------------------------------------------------
Receipt cause/Defendant I Code Amount I Code Amount I Code Amount I Code Amount I Cod~ Amount I Code Amount I Total
I I I I I I I
0374059 09-1~0394 07-26-2010 I JSf 3.00 I tCC 40.00 I CHS 4.00 I PWAF 5.00 I TF 4.00 I OPsc 30.00 I 166.50
MOLINA, DAVID A I JCSF 1.00 I JPAY 6.00 I IOF 2.00 I WSf 50.00 I t$RV 43.50 I I
31847 company Check I I I I I I I
0374060 10-07-0210 07-26-,010 I JSF 3.00 I CCC 40.00 I CHS 4.00 I LAf 5.00 I TF 4.00 I JCSF 1.00 I 310.00
DAVIS, DAVIO JAY I JPAV &.00 I IDF 2.00 I FINE 245.00 I I I I
Jail Cred~t I I I I I I \
0374061 10-07-0243-FEO 07-27-2010 I SFEE 75.00 I IFEE 6.00 I FILl 25.00 I I I I 106.00
fEOERAL NATL' MORTGAGE ASSOC. A/I I I I I I I
0014371$ company Check I I I I I I I
0374062 10-07-0196 07-Z8-2010 I JSF !.oo I- TFC 3.00 I tee 40.00 I CHS 4.00 I SAF S.OO I TF 4.00 I 108.00
SCARCElLI, JOHN Y I JCSf 1.00 I JPAV 6.00 I IOF 2.00 I MYF 0,10 I OSC 9.90 I SUBt 30.00 I I
Money Order I I I 1 I I I
I
I
I
I
i
I
I
I
!
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08/03/2010 ~oney Oistribution RepOrt page 3
JUSTICE OF THE PEACE - PCT 5 ~ JULY 2010 REPORTS
~---_._-~------~._------------------_._"--_._"-----_.------------~-------------~~-----------------_.------~------~-----------~-----~
The following totals represent ~ C&$n and Checks COllected
Type Code Description Count Retained Disbursed Money-Totlals
The following totals represent - Cash and Checks tol Leeted
COST cee CONSOLIDATED COURT cOSTS 12 45.23 407.08 45~.31
COST CHS COURTHOUSe SECURITY 12 45.23 0.00 45.23
COST DPSC DPS FAILURE TO APPEAR /OHNI fEES 1 9.90 20.10 30.00
COST IDF INDIGENT DEFENSE FUND 12 2.26 20,36 22,62
COST JCSF JUSTICE COURT SECURITY FUND 12 11.31 0.00 11.31
COST JPAY JUDGE PAY RAISE FEE 12 10.18 57.67 67.85
COST JSF JUROR SERVICE FUND 12 3.39 30.52 33.91
COST LAF SHERIFF '$ FEE 2 10.00 0.00 10.00
COST "'VI' MOVING VIOLATION fEE 2 0,20 0.00 0.20
COST PWAF TEXAS PARKS & WILDLIFE " 16.00 4.00 20.00
COST SAF DPS 6 21,23 5.31 26.54
COST TF TECHNOLOGY nINO 12 45.23 0.00 45.23
COST TfC TFC 2 6.00 0.00 6.00
FEES eSRY COLLECTION SERVICES FeE 2 78.00 0.00 78.00
FEU OS!: DRlve~ SAFETY COURSE 01/2008 1 9.90 0.00 9.90
FEES fX~F EXPIRATION ReNEWAL FEE 3 30.00 0.00 '30.00
Fees FIll FIl.ING FEE 1 25.00 0.00 25.00
FEES IFEE INDIGENT FEE 1 0.30 5.70 6.00
fEES Sf'EE SERVIce FIi!;' 1 75.00 0.00 75.00
fEES suec SUB TITLE c: 2 3.00 57.00 60.00
FINE FINE FINE 6 451.~ 0.00 451.90
FINE PWF PARKS & WILDLIFE fINE 1 7.50 42.50 50.00
FINE IlSF WATER SAfETY FINE 3 75.00 42S.00 500.00
Money Totals 16 981.76 1,075,24 2,057.00
The following totals represent - Transfers Collected
COST cee CONSOLIDATEO COURT cosTS 0 0.00 0.00 0.00
COST CHS COURTHOUSE SECURITY 0 0.00 0.00 0.00
COST OPSC OP$ FAILURE TO APPEAR /OHNl fEES 0 0.00 0.00 0.00
COST tDF INDIGENT DEFENSE FUND 0 0.00 0.00 0.00
COST JCSF JUSTICE COURT SECU~lTY FUND 0 0.00 0.00 0.00
cOST ,I PAY JUDGE PAY RAISE FEE 0 0.00 0.00 0.00
COST JSf' JUROR SERVICe FUND 0 0.00 0.00 0.00
COST LAF SHEIUFF'S FEE 0 0.00 0.00 0.00
COST MVf MOVING vIOl.ATION FEE 0 0.00 0.00 0.00
COST PWAF TEXAS PA~KS & WILDLIFE 0 0.00 0.00 0.00
COST SAf DPS 0 0.00 0.00 0.00
COST TF TECHNOI.OGY FUND 0 0,00 0.00 0.00
COST nc Tfe 0 0.00 0.00 0.00
FEES C$RY COLLECTION SERVICES FEE 0 0.00 0.00 0.00
FEES OSC DRIVER SAfETY COURSE 01/2008 0 0.00 0.00 0.00
fEES EXRF EXPIRATION RENEWAL fEE 0 0.00 0.00 0.00
FEES FIll FILING FEIi 0 0.00 0.00 0.00
FEES IFEE INDIGENT FEE 0 0.00 0.00 0.00
FEES SFEE SI:RV1Cel FEE 0 0.00 0.00 0.00
~
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PAGE 05
08/03/2010 Money Distribution Report Page 4
JUSTICE OF THE PEAce - PCT 5 - JU~Y 2010 REPORTS
~____________M~________------_.-------------~______M.---_._-~--~,-------------------------------------------------------~------------
Tne following totals represent - Transfers colLected
Type Code Dellcription COI.lI1t Reteined Di8bl,Jrsed Money-Totals
FEES SUBC SUB flTL.E C 0 0.00 0.00 0.00
~INE FINE FINE 0 0.00 0.00 0.00
FINE PWF PARKS & WILDLIfE FINE 0 0.00 0.00 0.00
HNE WSF WATER SAFETY FINE 0 0.00 0.00 0.00
Transfer Totals 0 0.00 0.00 0.00
The following totals represent - Jail credit end Commun1ty Service
COST cec CONSOLIDATED COURT COSTS 1 4.00 36.00 40.00
'OS'l' CHS COURTHousE SECURITY 1 4.00 0.00 4.00
COST DPSC DP$ FAILURE TO APPEAR /OHNI FEES 0 0.00 0.00 0.00
COST IDF INDIGENT DEFENSE fUND , 0.20 1.80 2.00
COST JCSF JUSTICE COURT seCURITY FUND 1 1.00 0.00 1.00
COST JPAY JUDGE PAY RAISE FEE 1 0.90 5.10 6.00
COST JSF JUROR SERVICE FUND 1 0.30 2.70 3.00
COST loAf SHERIF~' S FEE 1 5.00 0.00 5.00
~OST MVF MOVING VIOLATION FEE 0 0.00 0.00 0.00
COST PWAF TeXAS PA~KS & WIL.DLIFE 0 0.00 0.00 0.00
COST SAF DPS 0 0.00 0.00 0.00
COST 'TF TECHtfOLOGY FUND , 4.00 0.00 4.00
COS'T TFC TFC 0 0.00 0.00 0.00
FEES CSRII COLLECTION SERVICES FEE 0 0.00 0.00 0.00
FEES OSC D~lVER SAFETY COURSE 01/2008 0 0.00 0.00 0.00
FffS EXRF EXPIRATION RENEwAL fEE 0 0.00 0.00 0.00
FEES FILl FlUNG FEE 0 0.00 0.00 0,00
FEES IFEE INDIGENT FEE 0 0.00 0.00 0.00
/lEES SFEE SERVlCE FEE 0 0.00 0.00 0.00
FEES suet SUB TITLE C 0 0.00 0.00 0.00
FINE FINE FINE 3 54$.00 0.00 545.00
FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00
FINE w$F WATER SAFETY FINE 0 0.00 0.00 0.00
Credit Totals 3 564.40 45.60 610.00
r~e following totals represent - credit Card Payments
COS1' eee CONSOLIDATEO COURT COSTS 3 12.00 108.00 120.00
COST CtlS COURTHOUSE SECURITY 3 12.00 0.00 12.00
COST OPSC DPS FAILURe TO APPEAR IOMNI FEES 0 0.00 0.00 0.00
COST lElF INDIGENT DEFENSE FUND :$ 0.60 S.40 6.00
COST Jest' JUSTICE COURT seCURITY FUND 3 3.00 0.00 3.00
COST JPA,V JUDGE PAY RAISE FeE :5 2.70 15,30 18.00
COST JSF JUROR SERVICE FUND 3 0.90 8.10 9.00
COST LAF SHERIff'S FEE 0 0.00 0.00 0.00
COST MVF MOVING VIOLATION fEE 0 0.00 0.00 0.00
'OST PWAF TEXAS PARKS & UILOLIFE 0 0.00 0.00 0.00
COST SAF OPS 3 12.00 3.00 15.00
COST TF TECHNOL.OGY FUND 3 12.00 0.00 12.00
1- ..'
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PAGE 06
08{031201O Money Distribution Report Page S
JUSTICE OF THE PEACE ~ PCT 5 - JULY 2010 REPORTS
~~------~-----------------_._--------_._--------------------------------------------------------------------------------------------
The following totala represent - Credit Card Peyrnent&
Type Code Description Count I{etllined Disbursed Money-Totals
COST TFe TFt 0 0.00 0.00 0.00
FEES CSRV COLLECTION SE~VICES FEE 0 0.00 0.00 0.00
fEES DSC DRIVER SAfETY COURSE 01/2008 0 0.00 0.00 0.00
FEES EXRF EXPI~ATION RENEWAL fEE 0 0.00 0.00 0.00
FEES FIll F1LING FEE 0 0.00 0.00 0.00
fEES IFEE INDIGENT FEE 0 0.00 0.00 0.00
FEES SFEE SERVICE FEE 0 0.00 0.00 0.00
FEES SUElt SUB TITLE C 0 0.00 0.00 0.00
FINE FINE FlNIi 3 165.00 0.00 165.00
fiNE PWF PARKS & WI~DLIFE FINE 0 0.00 0.00 0.00
FINE WSF WATER SAFETY FINE 0 0.00 0.00 0.00
Credit Totllll\l 3 220.Z0 139.80 360.00
The following totals represent - combined Money and Credits
COST tCC CONSOLIDATED COURT COSTS 16 61.23 551.08 612.'1
COST eHS COURTHOUSE SECURITY 16 61.23 0.00 61.23
COST DPSC DPS FAILURE TO APPEAR IOHNI FEES 1 9.90 20.10 30.00
COST IDF INDIGENT DEFENSE FUND 16 3.06 27.56 30.62
COST JCSF JUSTICE COURT SECURITY FUND 11> 15.31 0.00 15.31
COST JPAY JUDGE PAY R~lSE FEE 16 13.78 78.07 91.S5
COST JSF JUROR SERVICE FUND 16 4.59 41.32 45.91
COST LAF SHERif F' S FEE 3 15.00 0.00 15.00
con MVF MOVING VIOLATION FEE 2 0.20 0.00 0.20
COST PWAF TEXAS PARKS & WILDLIFE 4 16.00 4.00 20.00
COST SAF DP$ 9 33.23 6.31 41.54
COST TF TECHNOLOGY FUNCl 16 61.23 0.00 61.23
COST 1'Ft TFC 2 6.00 0.00 6.00
FEES tSRV COLLECT1QN SERVIces FEE 2 78.00 0.00 78.00
fEES (lSC DRIVER SAFETY COURSE 01{2008 1 9.90 0.00 9.90
FEES EXRF EXPI~ATION RENEWAL FEE 3 30.00 0.00 30.00
FEES fIll FIL1NG FEE 1 25.00 0.00 25.00
FEES IFEE INDIGENT FEE 1 0.30 5.10 6.00
FEES SFEE SERVICE FEE 1 75.00 0.00 75.00
FEES SUBC SUB TITLE C 2 3.00 57.00 60.00
FINE FINE FINE 12 1,161.90 0.00 1,161.90
FINE PWF PARKS & WILDL1FE FINE
1 7.50 42.50 50.00
FINE WSF ~ATER SAFETY FINE
3 75.00 425.00 500.00
Report TotaLs 22 1,766.36 1,260.64 3,027.00
\1
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08/03/2010 Money D1~tr;bution Report page 6
JUSTICE OF THE PEACe - PCT 5 - JULY 2010 RE~ORTS
------------------------------------------------------------------------------------------------------------------------------------
DATE PAYMENT-TYPE FIMES COURT-CO~T5 FEES BONOS RESTITUTION OTHER TOTAL
00-00-0000 Cash S Cnecks collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail credit. & Comm service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
fotal of all collection$ 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-1991 Cash & Checks collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
credit cards & Transfer. 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Totel of all collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-1993 Cash & Checks collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of ell Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-1995 Cash & Cheeks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail credits & Comm Service 0.00 ',0.00 0.00 0.00 0.00 0.00 0.00
credit Cards & Tran~fers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of ell Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-0'1-1997 Cash & Checks coLlected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credit$ & Comm Servioe 0.00 0.00 0.00 0.00 0.00 0.00 0.00
credit Cards & Tr8~sfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of alL Co\lections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-1999 Cash & Checks CoLlected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
JaiL Credits & C~ Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-0'1-2001 Cash & Checks collected 0.00 0.00 0.00 0.00
0.00 0.00 0.00
JaiL Credits & Com~ Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit C.~d$ & Transfer; 0.00 0.00 0.00 0.00 0.00 0.00
Total of all 'oLlections 0.00 0.00
0.00 0.00 0.00 0.00 0.00 0.00
09-01-2003 Cash & Checks CoLlected 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00
0.00 0.00 0.00 0.00
Total 01 all ColLections 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00 0.00
0.00
01-01-2004 Cash & Checks Collected 1,001.90
Jail Credits & Comm Service 771.20 283.90 0.00 0.00
545.00 65.00 0.00 2,057.00
Credit Catd& & Transfers 0.00 0.00 0.00 0.00 610.00
165.00 195.00
Total of all Collections 0.00 0.00 0.00 0.00
1,711.90 1;031.20 283.90 0.00 360.00
0.00 0.00 3,027.00
TOTALS Cash & CheCks Collected
1,001 .90 771. 20 283.90
Jeil Credits & Comm service 0.00 0.00 0.00 2,057.00
Credit Cards & Transfers 545.00 65.00 0.00 0.00
165.00 195 . 00 0.00 0.00 610.00
Total of all Collections 1,711.90 0.00 0.00 0.00 0.00 360.00
1,031.20
~83.90 0.00 0.00 0.00 3,027.00
'..
, .
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Money bistribution Report
JUSTICE OF THE PEACE - PCT 5 - JULY 2010 REPORTS
page
7
------------------------------------------------------------------------------------------------------------------------------------
DATE
PAYl'lENT-TYPE
FINES COURT-tOSTS
FEES
8QNDS RESTITUTION
OTHER
TOTAL
State of Te~as Quarterly Reporting Totals
Deecription
Count
collected
Retained
Disbursed
State coMPtroller Cost and Fees Report
Section 1: Report for Offenses committed
01-01-04 Forward
09-01-01 - 12-31-03
08-31-99 - 08-31-01
09-01-91 - 08-30-99
09-01-91 - 08-31-97
Bllil Bond Fee
DNA Testing Fee - convictions
DNA Testing Fee - comm $upVn
DNA Testing fee - Juvenile
eMS Trauma Fund (El'l$)
Juvenile proPation Diversion Fees
Jury Reimbursement Fee
Indigent Defense Fund
Moving Viollltion Fees
State Traffic Fine
Total Due For T~i$ Period
1S 572.31 57.23 515.08
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
1S 42.91 4,29 38.62
1S 28.62 ~.86 25.16
0 0.00 0.00 0.00
2 60.00 3.00 57.00
13 61.54 49.23 12.31
1 30.00 9.90 20.10
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0,00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
1S 85.85 12.88 71..97
76 881.23 139.39 741.84
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
1 6.00 0.30 5.70
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
1 6.00 0.30 5,70
n 887.23 139.69 '747.54
Section II~ As Applicable
Peace Officer Feee
failure to Appear/pay fees
Judicial Fund - Const county Court
Judicial fund - St,tutory County Court
Motor Carrier We;~ht Violations
Time payment fees
Driving Record fee
Judicial support Fee
Report Sub TotaL
State comptroller Civil Fees Report
CF: Birth Certificate Fees
Cf: Marriage License fees
CF: Declaration of Informal M5rri'ge
Cf: NondiscLosure Fees
Cf: Juror Donations
CF: Justice Court Indig Filing Fees
Cf: Stat Prob Court lndig Filing Fees
CF: Stat Prob Court Judic FiLing Fees
CF: Stat Cnty Court Indig Filing Fees
CF: Stat Cnty tourt Judic filing Fees
CF: Cnst Cnty Court Indig fiLing Fees
CF: Cnst Cnty Court Judic filing Fees
CF: Dist Court Divorce & FamiLy ~aw
CF: Dist Court Other Divorce/Family Law
Cf: bist Court Indig Legal Services
CF: Judicial Support Fee
Report Sub Total
...
)c
~€alli9uii1i€ouiitypu6Iic -Library.Syst~~
(361) 552-7323
200 W. Mahan
Port Lavaca, Texas 77979
To: Commissioners' Court
From: Noemi Cruz, Library Director
Subject:.. Annual Report for Meeting,Room Usage. 2009
~._.~.......-_- -.. .~....--~_..~..... ..~,., "'. _.....,.._~,~ ..... -.......,
Date
Organization
1-8-09
2-20-09
2-24-09
2-26-09
2-27-09
3-5-09
3-5-09
3-6-09
3-10-09
3-13-09
3 -24-09
3-27-09
3-28-09
3-31-09
4-1-09
4-3-09
4-14-09 to 4-18-09
Library Board
Library - Story Time
PL Nursing & Rehabilitation Center
Library - Movie Night
Library - Story Time
Port Lavaca Book Club
Library Board
Library - Story Time
Parents of Autistic Children
Library - Story Time
PL Nursing & Rehabilitation Center
Library - Story Time
Library - Movie Time
County Jail (Eddie Musgrave)
Porcelain Club
Library - Story Time
Friends of the Calhoun County Library
(Book Sale)
Library- Movie Night
Library Story Time
PL Nursing & Rehabilitation Center
Parents of Autistic Children
Library - Story Time
Friends of the Calhoun County Library
(Scholastic Book Fair)
Port Lavaca.Book Club
Library Board
Elections
Library - Story Time
Library - Story Time
PL Nursing & Rehabilitation Center
4-23-09
4-24-09
4-28-09
4-29-09
5 -1-09
5-2-09 to 5-8-09
5-7-09
5- 7 -09
5-9-09
5-15-09
5-22-09
5-26-09
Fee
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
5-26-09
5-28-09
5-29-09
6-13-09
6-17-09
6-18-09
6-19-09
6-23-09
6-24-09
6-25-09
6-26-09
7-1-09
7-2-09
7-2-09
7-8-09
7-10-09
7-15-09
7-16-09
7-17-09
7-22-09
8-4-09 to 8-6-09
8-19-09
8-21-09
8-25-09
8-26-09
9-2-09
9-2-09
9-3-09
9-3-09
9-9-09
9-16-09
9-19-09
9-23-09
9-24-09
9-26-09
9-30-09
10-7-09
10-14-09
10-20-09 to 10-24-09
10-27-09
10-28-09
10-29-09
11-3-09
11-4-09
11-5-09
Library - Movie Night
Sheriff's Department
Library - Story Time
Library - Summer Reading Program Kickoff
Library - Story Time
Library - Story Time
Library - Friday Flicks
PL Nursing & Rehabilitation Center
Library - Story Time
Library - Story Time
Library - Friday Flicks
Library - Story Time
Library - Story Time
Library Bo~d
Library - Story Time
Library - Friday Flicks
Library - Story Time
Library - Story Time
Library - Friday Flicks
Library - Awards Ceremony
Tepsco
Library - Story Time
Library - Friday Flicks
PL Nursing,& Rehabilitation Center
Library - Story Time
Porcelain Club
Library - Story Time
Port Lavaca Book Club
Library Board
Library - Story Time
Library - Story Time
Lisa Chavez - Wedding Shower
Library - Story Time
Library - Movie Night
Injured Workers Group
Library - Story Time
Porcelain Club
Library - Story Time
Friends oftlIe Calhoun County Library
(Book Sale)
PL Nursing & Rehabilitation Center
Library - Story Time
Library - Halloween Costume Party
Elections
Porcelain Club
Port Lavaca Book Club
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
50.00
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
25.00
-0-
-0-
25.00
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
:L
11-5-09
11-7-09
11-11-09
11-12-09
11-18-09
11-25-09
12-2-09
12-5-09
12-8-09
12-10-09
12-15-09 to 12-19-09
12-16-09
12-17-09
12-22-09
12-23-09
12-30-09
12-30-09
Library - Board Meeting
Injured Workers Group
Library - Story Time
Girl Scouts
Library - Story Time
Library - Stpry Time
Porcelain Club
The Habor
Girl Scouts - Training
Library - Girl Scout tree decorating reception
Friends of the Calhoun County Library
(Scholastic Book Fair)
Census
Census
Library - Movie Time
Library - Movie Time
Library - Movie Time
Census
-0-
25.00
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
APPROVAL OF PAYROLL:
A Motion was made by Fritsch and seconded by Commissioner Lyssy to approve the payroll dated July 9,
2010 in the amount of $ 232,469.20 and July 23, 2010 in the amount of $231,315.63. Commissioners
Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
CALHOUN COUNTY
PAYROLL 2010
MONTH / JULY
Payroll dated 07-09-10
$ 232,469.20
Payroll dated 07-23-10
$ 231,315.63
I APPROVED TOTAL PAYROL~
$ 463,784.83
The items listed above have been pre-approved by all-De tment Heads and I certify that funds are
available to pay the obligations. I certify thattJlia'bove is t e and correct t 'the best of my
knowledge this the 6~ day of AW1t..e::tt, 2010. .
\ ,
. I
...),u, ~
ONDA S. KOKENA,
CALHOUN COUNTY TREASURER
AC EPTED AND APPROVED THIS THE I~'I:~ DAY OF
I
6t ,2010 IN THE CALHOUN COUNTY
COMM SSIONERS' COURT, PORT LA V ACA, TEXAS 77979.
ACCOUNTS ALLOWED - COUNTY:
Claims totaling $1,147,308.40 were presented by t~e County Treasurer and after reading and verifying
same; a Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy that said claims
be approved for payment. Commissioners Galvan, ,Lyssy, Fritsch, Finster and Judge Pfeifer all voted in
favor.
ACCEPT DONATION IN THE AMOUNT OF $5o.~OO FROM DEAN WILSON AND G. DADE TO THE
CALHOUN COUNTY SHERIFF'S DEPARTMENT MOTIVATION FUND:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to accept a donation
in the amount of $50.00 from Dean Wilson and G. Dade to the Calhoun County Sheriff's Department
Motivation Fund. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
. ~'
~;I
CALHOUN COUNTY, TEXAS
COUNTY SHERIFF'S OFFICE
211 SOUTH ANN STREET
PORT LA V ACA, TEXAS 77979
PHONE NUl\1BER (361) 553-4646
FAX NUMBER (361) 553-4668
MEMO TO: MIKE PFEIFER, COUNTY JUDGE
SUBJECT: DONATION TO THE CALHOUN COUNTY
SHERIFF'S OFFICE MOTIVATION FUND
DATE: AUGUST 3, 2010
Please place the following item(s) on the Commissioner's Court agenda for the date(s)
indicated:
AGENDA FOR AUGUST 12,2010
Consider and take necessary action to accept a donation in the amount of
$50.00 from Dean Wilson and G. Dade to the Calhoun County Sheriffs Office
Motivation Fund.
Sincerely,
B.B. Browning
Calhoun County Sheriff
. ,
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ACCEPT DONATION TO THE CALHOUN COUNTY EMS IN MEMORY OF J.EWEL FISHER IN THE
AMOUNT OF $1,715:
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to accept a donation
to the Calhoun County EMS in Memory of Jewel Fisher in the amount of $1,715. Commissioners Galvan,
Lyssy, Fritsch, Finster and Judge Pfeifer all voted il') favor.
Susan Riley
From:
Sent:
To:
Subject:
Attachments:
rhonda kokena [rhonda.kokena@calhouncotx.org]
Friday, August 06,20102:49 PM
susan riley
NEXT AGENDA
No Subject.eml (59.2 KB)
Susan -
Attached is the payroll approval for next week.
Also, the total donations for EMS station on behalf of Jewel Fisher is $1,715.00 (to date).
RHONDA S. KOKENA
CALHOUN COUNTY TREASURER
202 S. ANN ST.
PORT LAVACA, TX. 77979
361-553-4619 phone
361-553-4614 fax
Enjoy the little things....For one day you will look back and realize
they were the big things.
1
TRANSFER MOTOROLA TUNDRA CELL PHONE, IMEI#352280030613113 FROM EMERGENCY
MANAGEMENT TO COMMISSIONER PRECINCT #2:
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to transfer Motorola
Tundra Cell Phone, IMEI #352280030613113 from Emergency Management to Commissioner Precinct
#2. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
Michael J. Pfeifer Calhoun County Judge
21] South Ann Street ~ Port Lavaca, Texas 77979
(361) 553-4600 ~ Fax (361) 553-4444 ~ Email: calhoun@)tisd.net
August 6, 2010
To Calhoun County Commissioners' Court:
I respectfully request that the following item be transferred from the inventory of
Emergency Management to Commissioner Precinct #2:
Motorola Tundra Cell Phone
IMEI#352280030613113
Thank you
L ·
Susan Riley, Adm/!:!::;; AssistJmt to
Michael J. Pfeifer, Calhoun County Judge
TRANSFER CERTAIN ITEMS OF COUNTY PROPERTY FROM CALHOUN COUNTY EMS TO PORT
ALTO FIRE AND EMS INVENTORY:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to transfer certain
items of County property from Calhoun County EMS to Port Alto Fire and EMS Inventory see attached list.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
/'
Susan Riley
From:
Sent:
To:
Subject:
Henry Sarber [hbarber@cableone.net]
Thursday, July 29, 2010 10:49 AM
Lucy Dio; Susan Riley
Transfer from Ems to Port Alto fire
Please place on the next agenda to transfer these items from Calhoun County EMS to Port Alto Fire and EMS inventory.
Recently Purchase AC unint LKCK00974 and LJDK00775
4 - metal chairs not on inventory
2 - Battery powered emergency lights not on inventory
I - TV VCR combination 5b503II230 MODEL vv2020
1 - TV v623050990873 SANYO
2 - 2 Metal cabinets not on inventory
2 - Wire Racks not on inventory
1 Motorola MI225 controls station
Thanks
Henry
1
BUDGET ADJUSTMENTS:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy that the following
Budget Adjustments be approved. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all
voted in favor.
GENERAL DISCUSSION:
Henry Barber wanted to let the Court know that PHI and also a company out of Corpus Christi will be
selling subscription in this area and he is not in favor of this.
Court was adjourned at 11:00 am
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