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2020-03-25 CC PACKETCommissioners' Court — March 25, 2020 REGULAR 2020 TERM MARCH 25, 2020 BE IT REMEMBERED THAT ON MARCH 18, 2020, THERE WAS BEGUN AND HOLDEN A REGULAR TERM OF COMMISSIONERS' COURT. 1. CALL TO ORDER This meeting was called to order at 10:00 A.M by Judge Richard Meyer. 2. ROLL CALL THE FOLLOWING MEMBERS WERE PRESENT: Richard Meyer David Hall Vern Lyssy Clyde Syma Gary Reese Anna Goodman Catherine Sullivan County Judge Commissioner, Precinct #1 Commissioner, Precinct #2 Commissioner, Precinct #3 Commissioner, Precinct #4 County Clerk Deputy County Clerk 3. INVOCATION &PLEDGE OF ALLEGIANCE (AGENDA ITEM NO. 2 & 3) Invocation —Commissioner David Hall Pledge to US Flag &Texas Flag —Commissioner Gary Reese/Vern Lyssy Page 1 of 7 Commissioners` Court — March 25, 2020 4. General Discussion of Public matters and Public Participation. Clard Atkinson —Human Resources Rhonda Kokena — County Treasurer Jill Hendrickson — Sheriff Dept 5. Approve the minutes of the March 4, 2020 and March 11, 2020 meetings. RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese 6. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 6) To adopt the Coronavirus Outbreak (COVID49) Policy and the Calhoun County Continuity of Operations Plan (COOP). (RM) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: ; Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese 7. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 7) To renew the Declaration of Local State of Disaster due to a Public Health Emergency. (RM) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER:' Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese Page 2 of 7 Commissioners` COUrt— March 25, 2020 8. CONSIDER AND TAKE NECESSARY ACTION TO (AGENDA ITEM NO. 8) To increase the County Clerk's credit card limit to $5,000. RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese 9. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 9) To renew the Wildlife Trapper Contract with the Texas Wildlife Services Program and authorize the County Judge to sign. (VL) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: David Hall, Commissioner Pct AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese 10. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 10) To adopt the Resolution for Operation Stone Garden Grant for 2019 and authorize the County Judge to sign. (RM) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese 11. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 11) To accept the Operation Stone Garden Grant for 2019 in the amount of $240,000. (RM) RESULT: 'APPROVED [UNANIMOUS] MOVER: David HaII,''Commissioner Pct 1 SECONDER: Clyde Syma, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese Page 3 of 7 Commissioners` Court — March 25, 2020 12. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 12) To authorize Commissioner Hall to sign an Eagle Scout Project Proposal for Beneficiary Approval for Eagle Scout leadership project for Cade Quiery to be located at Magnolia Beach near the Bird Walk. (DH) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: David Hall, Commissioner Pct i AYES. Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese 13. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 13) To approve the specifications for the Request for Qualifications for Professional Engineering/Architectural/Surveying Services for the Calhoun County Green Lake Project, RFQ 2020.05 and authorize the County Auditor to advertise for these services. The RFQ will be due by 2:00 p.m., Tuesday, April 28, 2020 and considered for award on Wednesday, May 6, 2020. RESULT: APPROVED [UNANIMOUS] MOVER. Vern Lyssy, Commissioner Pct 2 SECONDER. David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese 14. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 14) To approve a Lease Agreement with Xerox Corporation for a Xero^ C8035T Copier for Calhoun County, Precinct 4 Road and Bridge and authorize Commissioner Reese to sign. (GR) RESULT: APPROVED [UNANIMOUS] MOVER: Clyde Syma, Commissioner Pct 3 SECONDER: i Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese Page 4 of 7 Commissioners' Court — March 25, 2020 S. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 15) To approve the following work orders from G&W Engineering for work to be completed with funds from the CDBG-DR grant and authorize the County Judge to sign: 1. A-1 County Emergency Communication System 2. B-1 Drainage Improvements along Lane Road 3. C4 Magnolia Beach Fire Station 4. D-1 Drainage and Sewer Improvements in Alamo Beach 5. E4 Infrastructure at Litte Chocolate Bayou County Park RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese 16. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 16) To pre -approve expenditures by incumbent County or Precinct Officer(s) under Calhoun County's Policy of Compliance with LGC 130.908. (RM) No action taken. 17. Accept reports from the following County offices: 1. County Clerk —February 2020 2. Justice of the Peace, Pct 3 —February 2020 3. County Treasurer — January 2020 RESULT: .APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese Page 5 of 7 Commissioners' Court— March 25, 2020 18. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 18) On any necessary budget adjustments. (RM) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDERd David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese 19. Approval of bills and payroll. Indigent RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct SECONDER: Vern Lyssy, Commissioner Pct2 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese MMC RESULT: APPROVED [UNANIMOUS] MOVER: David Hall; Commissioner Pct 1 SECONDERd Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese County RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Vern Lyssy, Commissioner Pct'2 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese 20. Adjourn to Executive Session. — 10:32 a.m. (RM) Page 6 of 7 Commissioners' Court — March 25, 2020 21. Convened Open Session —10:53 a.m 22. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 23) On matters discussed in the Executive Session, Kay McPherson rescinded nomination from the Board of Managers of MMC. Darren Downs nominated to fill vacancy. RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Syma, Reese Adjourned: 10:55 a.m. Page 7 of 7 Calhoun County Commissioners Court Public Participation Form NOTE: This Public Participation Form must be presented to the County Clerk or Deputy Clerk prior to the time the agenda item (or items) you wish to address are discussed before the Court. Instructions: Fill out all appropriate blanks. Please print or write legibly. NAME: ADDRESS: TELEPHONE: .I PJ PLACE OF EMPLOYMENT: W IMA-� EMPLOYMENTTELEPHONE: %IP t7 3 -.140"i (� Do you represent any particular group or organization? YES NO (Circle one) If you do represent a group or organization, please provide the name, address and telephone number of the group or organization: Px) �UVt�r!IAif� I /tn�i /ir,afA/1 Which agenda item (or items) do you wish to address? (� I !0 In general, are you for or against the agenda item (or items)? I hereby swear that any statement 1 make will be the truth, and nothing but the truth, to the best of my knowledge and ability. Signature: Calhoun County Commissioners Court Public Participation Form NOTE: This Public Participation Form must be presented to the County Clerk or Deputy Clerk prior to the time the agenda item (or items) you wish to address are discussed before the Court. Instruction : i I out all ppropri t blanks. Please print or write legibly. NAME: ADDRESS: TELEPHONE: PLACE OF EM EMPLOYMENTTELEPHONE: Do you represent any particular group or organization? YES NO (Circle one) If you do represent a group or organization, please provide the name, address and telephone number f the group or organiza ierr', Which agenda item (or items) do you wish to address? In general, are you for or against the agenda item (or items)? hi li:.ial M, David Hall, Commissioner, Precinct 1 Vern Lyssy, Commissioner, Precinct 2 Clyde Syrna, Commissioner, Precinct 3 Gary Deese, Commissioner, Precinct 4 The Commissioners' Court of Calhoun County, Texas met on Wednesday, March 4, 2020, at 10:00 a.m. in the Commissioners' Courtroom in the County Courthouse at 211 S. Ann Street, Suite 104, Port Lavaca, Calhoun County, Texas. Attached are the true and correct minutes of the above referenced meeting. �2ichard Meyer, Coun Judge Calhoun County, Texas Anna Goodman, County Clerk U Deputy 6Jerk Page 1 of 1 r.:�:�miwsswrwis' ti owl - h,.4cirr.h 04, 0:±'0 lk . 1417JU�) �,UlUiN 'I r.7 ��?9>1ai1�'Am7�Ail� i�"tI51 @E IT RL'r'9@MBERE? T}tAT 4N MARCH C74Y 2U24, TMERE NIA5 BFGUM AFWb FFC?LbEFY REGULAR TERM OF OOM@MISSIOtie RV COURT. �, �caLL Tt) ORbER Tltis meeQing nras cal8etl to order at10:{�i ft.N1 iap 7aadg� Fiirkiard Ni�yee, 2. R4LL CALL THE FOLLOWING MEMBERS WERE PRESENT; al�rt�rd Myer f]avid riait fern tys5y CNrde syma Gary Freese rvina Goodman C,atFterine Sullivan Ceurtty Jcide�e COInIrkiMSl@neG, VAMI]KE 01 C'pmir,issloner, Precinct #i Culnmissloner, Pr(And #3 Ceinrmrlssiotier, NWii "t nth Cnw4r Crerk F}eputy Cauchy Clerk �. INYOGATLOI�i & PL>EpO� OF ALL€GIAIVCfv (AGF`si�Dl4 ITEM NCF. 2 & 3} Invocation — Cfirttrnlsslrrter DauFd Mall F'lecl.�e to US Flab 81Texas F=1ag —Cvr�tntissiian�r Gary R��e:,,+V�rrr 4 yy Ellis '�I m r " �;tliirf tAa r i,�qr .' (o' 1 L General Discussion of Public matters and Public Participation, Texas A&M Agrillfe Extension gave presentations by the following agonts: 1. Grog Balser — Agriculture & Nature.# Resources Z. Emilee DeForest � 4H & Youth Development 3. Stephan Bites. Pest Management 4. RJ Shelly — Coastal & Marine 5. Karen Lyssy Family & Community 5o Approve fire minutes of February ill, ZD24 msating. RESULT: APPR011E#] [UN�4NIMOUSj MOVER: Vern Lyssy, c intcrrlssiotrrr Pit r' SEt7pNt3EFt4 li avid t lali, Cornrr lsoslondar Pct 1 AYES; judge Meyer, Commissioner Hell, Lyssy, 5yma, Meese i b. CONSTDE€t ANii TAKE NECESSARY ACTION (AGENDA TEEM N0.6) To authorize the County Clertr to sign as 3&nTonth rental agreement renewal with Neopost for an ISy330 Mailing Station, (RMl) Moiion ode kt► i�te(ude �x95 with contract. RESULT: APPROVED [UNANIMOUS) OVER; Vern Vern Lysmy, Commissloner Pet 2 5ECONDERr David Hall, Cummissloner PlA I AYES. Judge h4eyr�r, ComiTiIsslnnerlialli Lyssy, syma, Rceae 7. CONSTDER,4Nl) TAKE NECESSARY ACTION (AGENDA TTEN N0. 7) is autitorlx© the Calhoun County ENS Director• 6o appty for a 2D2D Homelpnd Security Grant for four (4) members of the Calhoun County EMS Tactical Emergency Medical Services (TENS) team to attend the Basic Tactical operational Medical support Course (OTOMSC) which will upgrade the operating capabilities of the CC EMS TENS Team and authorize the County Judge to sign. (RM) pustGt Jenkins, ENS Direetorx Provided addftianal information an this matter. RESULT: APPROVED [UNANIMOUS) I+tOVERI Gety li ce, Corr missloarer Pct 4 SECC1NDIsRe Clyde S)�ma, �onlnilssioner Pct 3 F%YES: 3urtoe Meyer, Commissioner 110, LybsV, SVMUI klcso CONSIDER AND TAKE NECESSARY ACTION TO (AGENDA ITEM NO. B) To authorize the Calhoun County EMS Director to apply for a FY 2019 FEMA Assistance to Firefighters Grant. (RM) Dustin Jenkins, EMS Diractor, provided additional Information on ibis matter. RESULT: APRRifVED [t1NANIMOtls� MOVER: David Hall, Comljyissioner P'ct I SECONDER: Vemm Lyrssy+, Commissloiier PO AYES: Judge Meyer, Cugimissloner 1-tall, Lwsyj Syma, Reese 9. Gf3NSIDER Aiy1D TAKE NECESSARY ACTION (AGENDA ITEM N0.9) On additional insurance proceeds from TAG in the amount of $432,11 for damages to a Sheriff Office vehicle from an accident on 12/3/10. (RM) RE5U4T: APi►RO'1rED [UiUAI+iIMOUS] iulOVlrR: Vern Lyssy, C'ornmissioner Pa 2 SiEGONDER; Dwid Ha11,'C0mmiriiAor Pd;1. AYES, 3ti(Ige Meyor, Commissioner Hall, LMy, Syirra, Reese 1Q, CONS>LDER AND TAKE NECESSARYACTIQN (AGtsNt1A XTEM NO. 10) On the FY 2020 I"teriocal Agreement with Guif DOW Center, authorize the payment of the purchase order and authorize the County Judge to sign. (RM) RESULT: AppRpVED [UNANIMOUS) hltiVERV Vei`tt tyssy, Commission r f?ct 3 SECONDER: Gaay Reese, Ceirirnissloner 1 4 FIYESz Judge Meyer, CoajmWoner Hall, Lyasy, Syma, Reese i'rydu3 i�('i� lili�ll>' IC�rI -,t f,z5111t — Ma reii 04 0 11 1t. CONSIDER AND TAKE NECESSARY ACTION (AC. EMDA ITEM NO. 11) For Calhoun County to exchange real property with Thomas and Caron Hunt to -wit: Thoneas Hunt and Cawn Hunt to deed Lots Four ($)e Five (aka), and Six (6), Block. Thirty Four (34), an addition to Dayside Beach Unit One to Calhoun County and C9ihoun County to deed a .21 acre tract of land to Thomas Hunt anti Caron Hunt, finding that these tracts are of equal value, finding that proper notice has been made W the public and authorize the County audge to sign the Deed of Exchange. (OH) RESULT; ApPROVE� [UNANIMOUS''. 40VIERP A David Nall, Pcte I sECONDER: Vern i_yssy, Conitnissloner Pct 2 AYES: fudge Meyer, Commssluner Mall, Lysw* SVnia, Heppe t2. CONSIDER. AND TAKE NECESSARY ACTION (AOENpA Ill�fd NO.1Z) To approve the preliminary plat of Browny Subdivision being a replmt+of Lots A, S, 60 and 7 in Block A of Swan point Subdivision according to the plat recorded in Volume Z, page 370 of Calhoun County plat Records Felix De La Fuentes Survey, Abstract No.13 of Calhoun County, Texas. (GR) Henry Oaruysh, G&yY Engineering provided additidrtal lnforruatlon on die repiat, RESUL`C: APPRO11l:D [t1�ANif+tOU3] MOVER: Gary itepse, CommisMoner Pct 4 SECONDER; Venn Lyssy, Cornmissierner P6t 2. "AS; Judge Meyer, E:ore missioner Halit Wrow. Syrma, Reese 13. CONSIDER AND TAKE NECESSARY ACTION (AGBNCUA ITEM NO.13) To WVafuate the txrrrent optiC►nal Itpm+sstcaad exemptirm rate and make any needed changes. (RM) e Huhtsoll explain�ti �fte rates. Miotlon wee made tt3 i8avra elf sates as are nova. RESULT« APPROVED [UNANIMOUS) MCYVkft: Vern Lvsry, C�Srrumissicrner Pct 2 SECONDER: D vid Hall, Conlurrissioner Pct I AYES: fudges Boyar, Commissioner Nall,1.p8y, Syrna, R4ma 1':agc 4 csi' di Cernrllssi�u'Hers`Cr,�atC—ftji�ri:''i(_:+1,'rC�;tli 14. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. 14) To open a credit account with Crossroads Tire & Automotive Services for Calhoun County and authorize the County Judge to sign, (VQ RESULT, APPROVED [UNANIMOUS] MOVER; Ga(y Ruse, Commissioner Pct 4 SECONDER: Dalfidi Bali, Commissioner lint 1. AYES: Judge Meyer, Conatrilssimw Hall, Ly'ssy, Syinso Reese 15. CONSIDER ANb TAKE NECESSARY ACTION (AGENDA ITEM IMIO, 1&) To approve a renewal agreement for the copier at the Calhoun County Main Library and authorize the Librarian to sign. (RM) Miotlon made to irtdude the exr�rny�Eit�n RESULT; 11RPROVED [UNAt\IIMOUS] [A{7VERc Vern Lyssy, Commissioner PrL 2 St CONDERA David Hall, CoMmE oner (act k AYES, Ju+dc r f rY4r+ L'[PiT11 lrriloner Hall, Lyssf, Syma, Reese 16. CONSIOEIi ANl7 TAKE NECESSARY ACTIl7N (AGENDA M lVt?, iG) To declare the attached list of items as Surplus/Salvage and authorizo the District Attorney to dispose of same. (RM) EtES4lLT« APM�ROVEO {UNANIMOUS] �� MOVER' VeM Lyss/, Coal mfsstorier Prl: 2 SECONDER: Gar1( Reeser CCMMIS,+10110F PO +l AYES: JUtm)o t?ke yer, ComniWloner Hall, Lyssyr Symar Reese Y7. Accept reports from the fallowing COuntY Offices: • County Clerk Janum Y 2020 X. Justice of ti►e Peacef Pct 4 � January 2020 3. Tax Assestsr�CaNectar � January 2020 RESULT: APPROVED[UNANIMOUS] R90VER: Vem Ly, sy, Commissioner Pct 2. SECONDER: David Hail, C.ommisgioner Prt I AY�s: Jud4ge Meyer, Comm loner 110, Lys.vsy, Syma, Reese 18. Consider grad take n4eassary action an any neces�arY bpdget adjustments. RESULT: APPROVED [UNANIMOUS] MOVER, W..rra LYsTy, C.rammfssioner Pct 2 SECONDER: David Ha0, C mmissioner Pd 1 AYES: Judge-1teyer, Camirral:slonfm liall, Lyzyx Syma, Reew x9. Appravai of bills and payrail. RESULT: APPROVER [UNANXf+MMOUS] MOVER: Nvld Halt, Commissioner Pct 1 SECONDER: Vem Ly, y, 0Urrkmissloner Pet 2 AMU Judge rtile4er. Caer�rrsissianer halt, slona. �csunty RESULT# MOVER: SECONDER: AYES: Payraff RESULT, APPROVED [UNANU40US] 17avld Hall, ComrAssioner Pck I Venn Lyssy, CairnmissioTw PrA 7 JucicJe Meyer, ComrnIssltyl ar lialt,, Lyf6y, Syma; Reese APPROVED[ ROVER: Druid Halh, CoiTTmssiariet`;l�?rk i.. ECUNDER: Vern Ly*, CorTwrralssiolaer U 2 AYES: Ju6g*.3 Mey0r, Ca mrnjssloner Hall, Lyssyr Syria, Rpose Atljaa19ttt1ed: 10:51 a.rrr. Prx�k�r G [51'Ci �WHIIIIIFI sm David Hall, Commissioner, Precinc¢ 1 Vern Lyssy, Commissioner, Precinct 2 Clyde Syma, Commissioner, Precinct 3 Gary Reese, Commissioner, Precinct 4 The Commissioners'Court of Calhoun County, Texas met on Wednesday, March 11, 2020, at 10:00 a.m. in the Commissioners' Courtroom in the County Courthouse at 211 S. Ann Street, Suite 104, Port Lavaca, Calhoun County, Texas. Attached are the true and correct minutes of the above referenced meeting. R' hard Meyer, Co unt& dge Calhoun County, Texas Anna Goodman, County Clerk Deputy Clerk Page 1 of 1 CI;s Itr lia3lCi(r��'(dlC ft: Pt+i irCl� I� .!�7 r''`� REQULAR 0 0 TERM MARCH 11I 2U 0 BE IT REMEMBERED THAT ON MARCH LL, 2020, THEREWAS BEGUN AND HOLDEN A REGULAR TERM OF COMMISSIONERS" COURT. a. CALL TO ORaER 7ktis m�eter�€� ewas cnllcd 1�P ordrrr at 1o.U11 A.n'k 1r11;1ud�e €tichawd Mayer. 2, ROLL CALL THE FOLLOWING' MEMBERS WERE PRESENTr. Fthchard Meyer Caavid hail i+RM Lyssy Clyde syma Gan} Reese Anna Goodman rant€rive Sullivan County 3vdge e,mmissioner, Precinct #1 Crammissloner, Precinct 02 ConlntlssIoner, Precinct #3 Cotrimissioner, Precinct # 4 County Clerk t7ePuty Couny Cler< �. INVOCATION & PLEftGE OF ALLEGIANCE (ACwEN®A ITEM NO« 2 & 3) Inwoeatiun — Crainan&sidrier CJ�rvlti Hall PlcrrP+�t tc� tiS i°I� & `Ceza& I=1aq — CP+nr�+isslorter° Grar�� ltetae�'erra Lyssy l al li'S11il 5l'C flt'. LSD ( G mil--Moirt7h I I.. )"(V l 4. General Discussion of Public matters and Public Participation, . Hear a report from hihii far ]anuary 2020. Jason Anglin gave the report. fr, Approve #ham minutes of Ute Fmbruary 19, 2d20 meeting. RESULT: APPROYC" [UNANihlOUS] MOVER« Vern l;yssy, Commisslaner Pit 2 SECONVOR4 wary Freese, Commissioner PFAA AYES; Judge Meyer, Cummf�efoner Hail,.Lyssy, Syrria, Rm se �. Public Hearing on a petition to abandon a 0.63 acre tract of land situated in the Nardsc'a Cavasos Survey, Abstract No. 3, Calhoun County, Texas (a Ixftion of Washington Park) and a 0.103 acre tract situated in the Narcisco Cavasos, Abstract No. 3, Calhoun County, Texas (an unimproved 60' ROW � W Alamo Street), (DH) 10.09 a.m. 8. C(]NSIDER A�I7 TAKE NECESSARY ACTL4N TCi (AGEN9A Y`I`1=N1 NO. S) £In a petition to abandon a F]fZ acre tractof lhnd situated in tide Narclsca Cavasos Survey, Abaract No. 3, Calhoun County, Texas (a portion of Washington Park) and a 0,103 acre tract situated in the Narcisco Cavasos, Abstract No. 3, Calhoun County, Texas (an unimproved 60' ROW " W Alamo Street). (DH) RESULT,�� APPR411�p[pfiiANIMt}U5j M OVN Rc David H©Il, Lorn-mf:sfoner Pct l SEGOFiVER: Vern Lyssy, Commissioner P4 2 AYES: Judge Meyer, Cnmmissfoner`Hall, tyssy, Syma, Ref -se i'.or�t>i;6ii Iono-trs' otiiI -hoir�icI111.. 2020 9. public Nearing on a petition to abandon a 0,046 acre tract of land situated the Santiago Gonzales Survey, Abstract No. 19, Calhoun County, Tx being 1W of Maple Street adjacent to Lot 12 in Block 103 and 10' of the 204 wide alley adjacent to Lot 11 and Lot 1x In Block 183 of the port O'Connor Townsite, recorded In Volume 2, page 1 of dw Calhoun County Deed Records. (Gft) Comnrencecl: 10:11 a-m. Adjourned: 10*14 a.m. 10. Ct}NSZDER AND TAKE NECESSARY ACTION (AGENDA ITEM NO. EQ) On a petition to abandon a 0r04G acre tract of land situated the Santiago Gonzales Survey, Abstract No. 19, Calhoun County, Tx being 10' of Maple Street adjacent to Lot 12 In Block 183 and Sllr of the 201 wide allay adjacent to Lot 11 and Lot 12 in Block 183 of the port O'Connor Townsite, recorded in Volume 2, page 11 of the Calhoun County fleet) Records, (GR) RESULTS APPROVED [UNAIVIMCFUS� M[3VER0 Vern l.ysSy, Cop7misrloner Pct 2 SIpCONDER: Gary Reese, Corrtrviis inner pet 4 AYES, Judge Meyer, Commissioner 14611, (yssyr iyrna, RGmn 11. CONSIDER AND Tal[E NECESSARY ACTION (A+GENDA ITEM NO.11) To apprbcve the Final plot of Brown Subdivision, heing a rwplat of Lots 4, 5, G, and 7 In Black A of Swan Point Subdivision situated In the Felix Do La Fuentes Survey, Abstract No 13 of Calhoun County, Texas according to the plat recorded in Volume 2, page 370 of the Calhoun County plat Records. (GR) Henry li€tnysh presented thb plat. REsu�T0 APPROVED [UNANIMOUS) MOVEItF Gaiy Rem, Commissinner-Pct 4 SECONDER Vern Lys y, Commissioner pet 2 AYES. Tudge Muter, Caanmi�'S10r-]Ox Mall, I.4yss11, S}Irnae Reese k,c,d i u; us.isrE r f GI-JuFt - [Al It4l1 i l-?tI.)D 1g, CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM No.12) To approve the Final Plat of Carcol Resubdivision No. 7 bhrg a replat of Lots 57 and 58 of Caracol Suhdfyision situated in the Santiago Gonzales Survey, Abstract Nov 19 of Calhoun County, Texas according to the plat recorded in Volume Z. Page 712 of the Calhoun County Plat Records. (GR) Henry Danysh presented the plat RESULT: APPROVED [UNANIMOUS) MOVER: Gaiy RLesee Commissioner Pcc I 5irCONi?ER: Clyde Syrma, cornni slaw Pct 3 AYES: AxIgrd Mleyrr, Coinlnlf sloner Hall, LywYr Sfrna, R.ee.W 13. CONSIDER. AND TAKt NECESSARY ACTION (AGENDA ITEM NO. 13) To accept a revised COPRA grant from the Texas General Lund Office In the amount of $40,762.80 for the engineering of the Boggy Nature Park Stabilization# Phase I and authorize Commissioner Reese to sign all pertinent documents, matching funds In the amount of $27,175.20 to he paid frorn GOM>ESA funds. (Git) RESULT: APPRt?VEO [UNANIMOUS] MOVER: Gary Rcesej CQrnmisslomr Pet d WONDER: Clyde Syma; Cornmissfoner Pet AYES: Judge Dyer, CormGtlssloner Nflfi, Ly.%y, Syma, Reese 4. Ci}NSIDER AND TAitE NECESSARY ACTION (AGENDA ITEM NO, lA) On FEMA-�l33Z-DR-TX ProJact Completion and Certifrratian Report for Projerct Workshoet #973 Adult Detention Center and the Duplication of Benefits form and authorize the County Judge to sign. (RM) SECaNDEIi: David HaIIE, Cvrrm'ASN>[c@+t0 lit 2 MOVER Vnr.Ly .y, AYES: Judge mwr, Cantrtitlsmoner Mall, LysSy, Syma, Recce u riI1. so inn. i.a,ti1 +�a1anli'it, t 7l! IS. CONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM N0. 15) To place Funds from scrap metal recycling in the amount of $840.45 to be placed into: Precinct I Budget Account 0540435I0 Road and Bridge Supplies. RESULTf APPROVED ['UNANIMOUS] MOVER: Vert) l yszty, Comanissioner Pct 2. SECONDER: David Hail, Commissioner Pct 1 AYES: Judge Meyer, Commissioner hall, L'p sy, Synge, Rmf' a lfiCONSIDER AND TAKE NECESSARY ACTION (AGENDA ITEM NQ.16) on a Resolution of Commissioners Court authorizing signatories for the Community Development Block Grant � Disaster Recovery Grant from the Texas General Land Office for local intrastructure programs. (RM) RESULT: _ /1PPROVED tt1N aNXNIOUS41 MOVER: David Hall, Commisslowr Pct I SECONDER: Veto Lyssy, CbrnmIssionar Pct 2 AYES: Judge Meyer, Commissioner Hall, L*y, Syrna, Rgese 17. CONSIDER AND TAKt% NECESSARY ACTION (AGflNDA ITEM N0. 17) For Road & Bridge, Precinct 2, to open a credit account with Equipme'ntShare.com and authorize Commissioner Lyssy to sign. (VQ I;ESULT: APPRflVEtI (UNANIMOUS] f OvkR, Very Lyssy, Comrn1 4idner Pct 2 SeGONDERa Gary Reese, Commlsmoner Pct 4 AVESS: Judge Mleyer, Corrimisslonpr Hall, LyK�sy, Synto, Rees iB. Acoept ttir3ports from the foltlauving County Offi'r,,eg: 1, County Treasurer — Deco 2019; 4tl11 Qtr 2U7.9; 4°" Otr Inve&t. Report 2. Floodplain Administration — Feb 2020 . Justice of the Peace— #I — Feb 2020, #2 _ Feb 2020; #4— Feb 2020 4. Sheriff — Feb 2020 E RESUtT: APPROVED [UNANIf"tOtl.S) MOVER: Varra (.y;�y, Commielei' Pck 2 SECONDER:. (7avirl Ball, Ccamml;41bner Pd 1 AYES; 3udge Meyer, Cummisslorief`,Hall, Lysb;yr Syrnae Reese I'aie 5 to I 6 hill nl �ti!�jr,'lik'17;' {a;iuli - isj oiflh .11 ?C�.�I,J 14. consider and take necammy action on any necessary budget. a4um ments. RESULTI APPROVED (UNANIMOUS] MOVER: David Mall, E-o&'1mmIsslaner Pct 1 SECONDER: diary Re6xe, Cot mIsslow Pct 4 AYES: Aidge Mc+yer, Commis iat¢r fiali, Lyssy, !E#mar Reem 2Q. Approval. of bills and payrofi. MMC RtaSUl,Ta APPROVED [UNAPt;GriitiUSa MOVER: D &f Mall, Commis loner PCI: I SECONDER, Venn Lyssy, Commissioner Pct 2 AYarSo Judge McMr, C vmmt%si Ater Hall, l ygsy, 5ymat keese County i�ESUt.T: I�PPROVEO [UNANIMOUS i'yoOVrR: Dauld Hall, Commissioner,Pet 1 SECONDER: Vem Lyssy, Gor misMinnerPct`2 11 AYES* Judge "r, Commissimer 114A, Lyssy, Syma, Ree e Adjonrraeds i0r29 a.nt, i'a�a. fi trt tr Calhoun County Emergency Management 211 South Ann Street, Suite 301 Pott Lavaca, TX 77979-4249 Phone: 361-553-4400/Fax: 361-553-4444 e-mail: ladonna.thigpen@calhouncotx.org March 17, 2020 Commissioner's Court RE: Agenda Item Please place the following request on the Commissioners' Court agenda for March 25, 2020. "Consider and take necessary action on adopting the Coronavirus Outbreak (COVID- 19) policy and the Calhoun County Continuity of Operations Plan (COOP). Thank you, LaDonna Thigpen COMMISSIONERS COURT ORDER Coronavirus Outbreak (COVID49) DATE: March 40, 2020 In light of the ongoing global coronavirus, now known more specifically as COVID-19, outbreak, the Calhoun County Commissioners Court promotes the safety and wellbeing of our employees and their families. The health and safety of our employees, their families and our citizens is our number one goal during this outbreak. COVID-19 is a respiratory virus with symptoms that are similar to influenza or 'the flu.' As of the date of this court order, COVID-19 continues to spread and new clusters have developed in several countries. These new clusters primarily are in the Asia -Pacific (APAC) region, but new cases have also been reported in the United States. 1. Employee Personal Travel to Areas with Confirmed COVID-19 Cases Employees engaging in personal travel should carefully consider their plans and monitor the evolving health situations prior to travelling. While we recognize that personal travel decisions are your choice, we urge you to carefully consider those decisions to avoid personal risk to you or your families. In particular, be aware of possible travel and screening restrictions and that possible incidences of exposure in restricted or high -risk areas may result in quarantine procedures in those countries. Further, we ask that supervisors refer employees to Human Resources who are returning from travel outside of the United States so we can ensure proper return to work procedures are followed. 2. Tips to Minimize Business Disruptions a) Ensure employee contact information is up to date. b) Have backup plan for staffing if employee (or employees) fall ill. c) Maintain a list of essential personnel and ensure that the Calhoun County Emergency Management department and Human Resources has a copy. d) Have plenty of disinfecting wipes/spray, tissues & hand sanitizer for employee and public use. e) Confirm to your staff that safety/health is our primary concern. f) Reinforce hand washing & housekeeping with all staff members. g) Elected Officials/Department Heads have permission to send sick employees home; short-term inconvenience is better than widespread illness. 3. Americans with Disabilities Act (ADA) a) The ADA gives an employee the right to privacy in his/her medical condition. b) If the employee informs the supervisor that he or she has a communicable disease that will affect his or her performance on the job, Human Resources can require a medical exam or health certification to confirm the illness, just as it can with any other ADA disability, and the employee will be responsible for making the appointment with their physician, the claim would be filed on the employee's insurance and any expense would be paid by the employee. c) If an employee is exposed to someone who is a 'presumptive positive' or tests positive for COVID- 19, the employee should be sent home until the other person's test results are returned as negative or until their quarantine expires, whichever is first. Contact HR for specific instruction. d) If an employee does not tell his or her supervisor that he or she has a communicable disease, the employer's options are much more limited. Suspicion of a communicable disease is not enough to justify inquiry or a medical exam. e) However, if the employee reports to work with a wheezing cough, complains of chills and aches and the employee has recently traveled to Europe, the Middle East or Asia, the supervisor shall direct the employee to go to his/her doctor and/or local health department. Then contact Human Resources. Again, the employee will be responsible for making the appointment with their physician, the claim would be filed on the employee's insurance and any expense would be paid by the employee. f) Decline to give specifics about employee's medical condition to other employees. g) Calhoun County is permitted to disclose needed protected health information to a public health authority, such as the CDC or a state or local health department, that is authorized by law to collect or receive such information for the purpose of preventing or controlling disease, (Source: Office for Civil Rights, U.S. Department of Health and Human Services, February 2020) 4. Paid Leave of Absence a) If an employee is placed on a 14-day quarantine due to a `presumptive positive' or positive COVID- 19 test result of their own or due to someone to which the employee was exposed, and they are not able to work from home, the employee shall be paid Administrative Leave hours.(Medical certification is required by HR.) b) However, if an employee only displays signs of illness such as common cold or influenza but is not suspected to have been exposed to the COVID-19 virus or tests negative for COVID-19, the employee shall use their accrued time and may return to work after 24 hours of being symptom - free. c) In the event the County Judge activates a Calhoun County Continuity of Operations Plan (COOP), employees who are not able to work from home, will be paid Administrative Leave hours throughout the extent of the COOP. Calhoun County has a strong commitment to safety and the overall health and well-being of all employees and their families. We will continue to evolve our policies as this outbreak develops. Thank you for your support and understandin we work together as a team through this situation. t Richard 1VI r County Judge f l�l � Clyde Syma Commissioner, Precinct Three Anna Goodman, County Clerlc Vern Lyssy Commissioner, Precinct Two Gary ese Commissioner, P cinct Four Calhoun County Continuity of Operations Plan (COOP) Purpose The purpose of this document is to ensure that critical functions continue to be performed in the event of a pandemic in Calhoun County. A pandemic is a unique hazard in that physical infrastructure will remain intact and available. Calhoun County is taking a forward -leaning approach to the Coronavirus outbreak and is assisting with the Counties Continuity of Operations Plan (COOP). A COOP plan describes essential functions, associated personnel and resources, and processes for protecting and maintaining those functions, personnel, and resources. Your departments COOP should focus on performing critical functions with minimal staffing. This planning has been initiated because of the threat of Coronavirus to Calhoun County. However, COOP is an all -hazards plan, and the information provided will be used to build a more robust plan in the future for other disasters or other emergency incidents. You may have already completed some COOP planning for your department in preparation for a weather day. Critical Functions Every department performs a variety of tasks. Some of these tasks are critical and must be completed to continue essential public services and provide a rapid response to an emergency. Functions that can be delayed are considered noncritical. Please identify tasks and functions that must be continued in the following section. It is helpful to think in terms of: Every day, our department must perform functions. (Critical) Every week, we must perform functions. Every month, we must perform functions. (Noncritical) Page 1 of 2 IWIROINIVIII g,n,. David Hall, Commissioner, Precinct I Vern Lyssy, Commissioner, Precinct 2 Clyde Syma, Commissioner, Precinct 3 Gary Reese, Commissioner, Precinct 4 RES®LUTI®N WHEREAS, the continued spread of the COVID-19 virus presents an imminent threat of widespread illness, which requires emergency preparedness and action; and WHEREAS, the County Judge, considering a Proclamation declaring Calhoun County a Local Disaster Area necessary to promote the preservation of public health, and to open avenues for funding, executed such a Resolution on or about March 17, 2020; and WHEREAS, §418.108 of the Texas Government Code provides that the County Judge's Proclamation may not remain in effect in excess of seven (7) days unless consent to continue it or renew it is provided by vote of the Calhoun County Commissioners' Court; and WHEREAS, the County Judge's Proclamation was, and this Resolution is, declared for the purpose of continuing the measures that must be taken to be prepared for public health needs related to COVID- 19, and continuing a collective effort of state and local entities to provide relief; and NOW, THEREFORE, BE IT RESOLVED that this Resolution continuing the County Judge's Declaration of Local Disaster executed on or about March 17, 2020 is hereby declared and shall continue for a period of not more than one hundred and twenty (120) days from the date cited below, unless this local state of disaster is rescinded or continued by subsequent action of the Calhoun County Commissioners' Court. RESOLVED, ORDERED, AND DECLARED this the 25th day of March, 2020. David Hall, Precinct 1 'a Clyde Syma, Comassioner, Precinct 3 Richard Meyer " /� Calhoun County Judge (_,/ Vern Lyssy�Cofrmissioner, Precinct 2 \. 1vo� Gary Re�e, Commr�sioner, Precinct 4 Page 1 of 2 ATTEST: Anna Goodman, County Clerk f By: J Deputy Page 2 of 2 '.alhoun County ANNA V*UMMK cou/rrt'CjT-FW cau,rlearw courrrr,Taarata i4l r WR 17 2020 - f....i - tbcclrrr at lnra eri Lrrcarl �Ikate n! Aixsaaker Cinr trr a p'rtlrlr .1lttitalila lstrterge,gcy tt`hra ens, in l?ecotnl. i 7f11 , a respira€ary drSLIM Caro cd ey it naval ean>nnvlrtta rwax dcteeted in Wralraan City, l ltihei Pttrvince China, 'lhe virus Erns 1, rr. nnaned "SAMSkCoV_2"„ and the (like -me it causedltas been namwi `ks�r�>ngvi.rua €liseasc'aUl it"' (C'C5'rr1J7.1��, S�+urlZtr�ans,ntCt�Vlil-l9 ina;lu€ie i'aret, ucru�IS arnit shionnar4+r rri hrerrth_ Clartcomes have ranged frterrr, inild to severe illness, and in mine, carses death; and M�'hercaan, ran tanu2ry ;3t}, �t7�tl, the tiVarlil 1-leniklt Cta�aniz�tiarr t?ir�otar Clerrernl d�elarcd the: aakUreak cif C >V1.17-i t n, n l'aalaErc licraltYt I:arrergeatey of Intel camera nncE advised countrits to prepare far the ceptrtttineneut, inchrsii1% acli)or anrvCillarnce:, early detcalon, isolation Owl casc rnarnaf?cmcnt, contact tracing, and prrvcrrticnr oil onvvstrai spread of the discrr c; gird '4Ylrrrccas, art Jnatu�ary � I, �k}2a�„ the 1J. S, I:Tealih ffnrd llutnnn Seri�i¢eti S�iratary dcclnresl 7 pr€lilac Irc€�lih Ctntergearriy for the united States to acid the natirrn's henlllicare crnnarrsanity in. re cp rncllarU tta C C)ir f l9; and Whe" as„ on Maard%lr 13, 20"(}, Donald J. i'runip, the President of the United States declutoed a Nnfis,rsral Disaster; and 4itlreyr-caes, ua 14:itch l'1, �{F'�C7, k�rUg r�l3kxat1, f}crvcrnnr nt°tlra: "rltmte df'l'et:as dec:lari:d n statte srk'dis4et;trr llrrati lroaanl t 14 stgtes of fegsgs; an" �'Vlaereas, thy. idetr[ime:aa[irrn atC''cwsnnatanity spreaui°° ansas rrf C:UVIL3�I'} In lire [Jnited t�tnto eaaaEit p rtrntirrEly si ermal Elaak iraraxnris einn of the vTras may ncr lsetrgcr lc limited to trtavet to utttErMA atreas ar canted will) travvaicrs Who have visitcd mittarsak areas; attd FVhcrcns„ according to tlrc Center for DiNoll.tle- Cc,ntrol >E C.I>ti:'"), it %g Iilsa ty that a4 some pint, wide pied hxnrsrnission of Ct VID-19 in ahe.. united Staics will occur; anti Wher,vrrs, the CDC wens that Widespread trues t Assiot, at COVIU-19 Would bunsEuter into la9rgc nraiarlpets Of peap.ie needing ancdtcttl ctrtaA at the sattttr iatnc; scltaat4, cE3Tlt$i ore renters, viorkpl€accs aurd aitlresplaces for mass gatlt tntgw may experience trtsrrc. ifternicu;iun; public, health owl bcalthegrc syslenis nuay hecoule: overloaded Avith elevated ratc4 of hospilaltzatirnr and deaths; erllrc0 eriklcal in pnstruclure, such as lave eruffireermint, earrcrgcncy Medlell WFvici s, and transportation itdilstr r ntay also lie jtfyett4 Atli] health carere providers and haspittrEs ratty l� overcwhclatrcd; and, Wlwreas, giverL aftlong ether things, the C DC"s guidgncc, ill rc is air araga7iug task tend li�elihocA of C OVID.19 posit€vc patient® liming itTemNfiicrl in 0-aftinu71 (minty, and '44rhereas, tsalboun County bras Incii ev�ork[ng successtitlly and diligently to irrp[cmcnt CDC gtrideliires, but nniwv r+:quire additional tools and re63CattrxbeS to protect Litt; public health giveu the eurrent state trrthv epidasnS and the rtrud for a sttstuinod Tespnnsc; and Wharowi, it is uc¢e.�sury ttr the. public, healtli of the residents ofCalhoun Ctionty and :;urroundiup areas that rhos: persons i rrdnr Invcstigation, puranbrs under managetmcani, nerd quarantined perwris irmain within the conimas rat" their hol nes or in safe, secure: lhoilities tluritie, the xluaranninc jw-riud rollowing their expusnre to the virwi� AIM Whereas, pursuant to the T'exns fJtsarster Art. of 1971, As kimenrtcul, Toxwq Chawfitrtivat Code rknnatatvd, Chapter dt 18, (the'"T'exas Nsastca .A(x°'), the t:;oujity Judge is designated as tile Emergency M,ta)ng;emen ( Director of Calhoun County, and linty exercise the powers granted to the Grove nor all an appropriate loeal Beetle, nnl wholvels, a dMoration of local disutor duc fu this public health emergency €taro€u6m the ability to recluce the Ircrsslhility of exposure to disease:, control the risk., or central the, spwsrd of discarse, including Minthnnt, survoilltntce, yarnnumne and regac.40 assistance from the Gnvcrnar of state resourcme; Now, 1herefor a it he prarhrimed by Ilse wi alhunn County Judger l . Tirut n Iiacul stain uk'di;anster- is h�rx::hy cicclnrCd f'eta C'nl°nraun d'strrrrt}� ptrr'snAnt iu �� t t3.1 itli (;t} rat ilre'l exas Govemutent Code. ?. 1*ursuant to §41i AO1 (h) of the Texas Government Curie, the staic of disaster shall continue rot a pericxl Of not more thait wveji days lixrnn ttw date of this dec€arutient unless anurrtinued or r'enewrxt by Cormniatsy onars' Court, 3, Pursuant to § 41 R.14lf1(v) of the Tcxn Gone raiment Ctrtic, this alcelret'tation of a local siartc oHisaster shall be given prop pt and Pcncrul prihlienty and AA Inc fiterd promptty with Calhoun County, 4, Porsaaant to §418,108 (d) of the Texas Government Code, this declaration of a local state of disaster activiti:cs tile.: County ennengetcy nnasnagenrernt pram. 5. 'l.'hat this proclamaition shall taike effect hnnraediattelAr from aid afar its i!kAuartee. f3Ril�T�Lalr this rho 17°i Aay trf N1rra�chr �b�p, htte:;t; rlurra Grrcrdrnan, Caur�ty� t;lerk By: Deputy Cleric I i S, ANN STRF 1', IrC;)T T 111PA AC'AJ X 771) rib t,3 c, 1 )5 51 -4 4= I I cPitat,tr�� z r �'�7':GN let,tq. f�itt�L+rJ iWtw�r� q r04)[A14 f'41Apati: ,t[iaigV, t, ualhd'�tt� �'�Iurrvt� i'avntmt-+sdwlt�ru" d'ott€rt f�F �.�^�^ttcletlic�rt�vfE€tigate€t€ap��at+eict�'t.,7utB t;'��a;tRkt�r SP{E�'�t;� frtve'ea..�i;tc�9tt@��ret[t '��''€� bvx�kl�si &sf�� tv Eatiia�c gFta" diatk��in� .it�tta� ttrl tbt� tlp;�rsfs; �.f,t��*�f�tact �;+�tJ�,ttb). C tttt9l�',� [F�� a��`�Ilt �'�rEil t��l�nktw hti.t,wt �tcnr�, tt wart ,�:tRllffi ulI for tlty dcjt��CYu Orkt lad ktia, o wi 4111 w,f thin 1`IaeM1's`,^ Wti lb.1T(Xt,fofi S,4111of, Alms, uAtl iaw cloctiott ye am I Cifv 1401 hotlqk Willi d;4' dig ciflf€1's kit i:#§tolitc It1c, vfool %Nrup-_ of the humiq q )%I ieve d oct4;. ?64'itkw thr C!'udttq umd wm%at t&; finis and %Nc kvov. not i3blu qgl kakli.zC, it detr ikyevel Qkpo lee iN$ fi vus'e,[i lice S, Ai g e"r P.�11 ,� ' vY s5nrs,`t 1{ u.�a��n..Ptrallal ' 113tou "anl;l+I i`itc �D'�Ay,tiaralgatagt�yl�4t:Fs#�[btiB"k"��i'5�,��.aat4.lIte�asin��Ildl.tliil=F"�t�.t'd�t�aC�i4"ctrtil.lrrts2 Vern Lyssy C'rai 1021l7 covn$v cofrl77U! lTioner, 1'recint'� #2 itr'� UNI 11,090 Pon Lavaca, `t`X 77979 H�snarab6e Richard 14t yor Calhoun County ,Judge 211 S. Ann Port Lavaca, TX 7797 RF: ACaSN[7A tY�M F'ieasa �I�ca r folicvWing fte�x� �n the n+axt C�rmn�isspners' sure Agend€r ObIi 552-96-56 * Gransid�aand take nee�aary tc ranevr tNitdlife Trapper rContract wlttr tJ�e Texaa Wildlife Services Pro rare and for ,fudge Richard Meyer to sign said contract, NO -(•. tit°;?ttt'i" - ,%;iaeern�n r�;t 1=11') ll �tl +lI i I i4la'tii' .r�,atsclky�.. 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CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553=4668 MEMO TO: RICHARD MEYER, COUNTY JUDGE SUBJECT: RESOLUTION FOR OPERATION STONE GARDEN GRANT 2019 DATE: MARCH 25, 2020 Please place the following items) on the Commissioner's Coma agenda for the dates) indicated: AGENDA FOR MARCH 25, 2020 * To acknowledge and accept the Resolution for Operation Stone Garden Grant for 2019 and allow Judge Meyer to sign. Sincerely, CALHOUN COUNTY RESOLUTION WHEREAS,CALHOUN COUNTY,(Governing Body) finds it in the best interest of the citizens of CALHOUN COUNTY, that the 2019 OPERATION STONE GARDEN GRANT be operated for the 2020 GRANT YEAR; and WHEREAS, CALHOUN COUNTY agrees that in the event of loss or misuse of the Office of the Governor funds, CALHOUN COUNTY assures that the funds will be returned to the Office of the Governor in full. WHEREAS, CALHOUN COUNTY designates COUNTY JUDGE Richard Meyer as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency. NOW THEREFORE . E IT RESOLVED that CALHOUN COUNTY approves submission of the grant application for the0 OSG FROM 09/01/19-08/31/22 to the Office of the Governor. Signed by: 4't- COUNTY JUDGE, Richard Meyer Passed and Approved this AshDay) of (Month), Year) Grant Number; 31 OOG Sample Resolution Page 10(1 CALHOUN COUNTY RESOLUTION WHEREAS,CALHOUN COUNTY,(Governing Body) finds it in the best interest of the citizens of CALHOUN COUNTY, that the 2019 OPERATION STONE GARDEN GRANT be operated for the 2020 GRANT YEAR; and WHEREAS, CALHOUN COUNTY agrees that in the event of loss or misuse of the Offce of the Governor funds, CALHOUN COUNTY assures that the funds will be returned to the Office of the Governor in full. WHEREAS, CALHOUN COUNTY designates COUNTY JUDGE Riehard Meyer as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency. NOW THEREFOR E IT RESOLVED that CALHOUN COUNTY approves submission of the grant application for th OSG FROM 09/01/19.08/31/22 to the Office of the Governor. Signed by:<41 c� COUNTYJU GE, Rich rd M yer Anna Goodman, Clerk of the Court Calhoun County, Texas By Deputy Passed and Approved this ZJ�i�(Day) of Maf�i�. (Month),7�(Year) Grant Number: 3192805 000 Sample Resolution Page 1 of 1 CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 5534668 MEMO TO: RICHARD MEYER, COUNTY JUDGE SUBJECT: OPERATION STONE GARDEN GRANT 2019 DATE: MARCH 25, 2020 Please place the following items) on the Commissioner's Court agenda for the dates) indicated: AGENDA FOR MARCH 25, 2020 * To acknowledge and accept the Operation Stone Garden Grant for 2019 in the amount of $240,000. Sincerely, :e Vickery I'.S. Department or Homeland Security Washington, DC 20472 March O5, 2020 Arturo Mendez Office of the Governor 1100 San Jacinto Austin, TX 78701 Dear Mr. Mendez: Based on the Department of Homeland Security, Federal Emergency Management Agency's (FEMA) Operation Stonegarden Grant Program (OPSG) guidelines and special conditions associated with this program, Elie below referenced Operations Order as submitted is approved: Operations Order No: 20-RGVRGV-1 I-004 VO Fiscal Year: 2019 Amount Approved: $240,000 Operations Order Dates: 09/01/2019 — 8/31/2022 Recipient: Calhoun County, TX Expenditures from Elie Operations Order (OPORD) that were reviewed and approved by FEMA and U.S. Customs and Border Protection/Border Patrol (CBP) are outlined below. These expenses will assist the County in conducting border centric, intelligence driven operations with the goal of reduction or elimination of threat, risk and vulnerability along our Nation's borders. Please see below for all approved costs for this OPORD, and refer to the OPORD for specific items. Cate o Amount Overtime: $112.157.74 Fringe: $234777.44 Equipment: $74.723.63 Fuel, $0 Maintenance: $1,519.21 Mileage: $21,821.98 Travel: $0 Count M&A: $0 State M&A: $6,000.00 Total S240,000.00 Please find the below special conditions associated with OPSG and retain this letter for your grant files. lfyou have any questions, please feel free to contact me at (202) 78b-0871. FOR OFFICIAL USE ONLY =LAW EN FORCEAIENT SENStTI VE Sincerely, ly DAVID D DAVID DSPDflTEPY PORTER 09:4901zO6`aos David Porter Program Analyst U.S. Department of Homeland Security Federal Emergency Management Agency Grant Programs Directorate Ce: U.S. Customs and Border Protection! Border Patrol The Following Special Conditions are associaked with this Operation Stonegarden award: 1. Construction and construction -type activities are prohibited. 2. Lethal or less than lethal forces including, but not limited to: weapons, firearms, ammunition and tasers are prohibited. 3. Per the Pensarmel Reimbursenrem.for Intelligence Cooperaliorr and Enhanceurew (PRICE) of Homeland SecurilPAct (Public Law 110412), the sum of all personnel related expenses shall not exceed 50% of the recipients allocation without first obtaining a waiver from the FEMA Administrator, 4. All participating agencies shall monitor, review and track expenditures of OPSG funds under individual Operations Orders issued. Participating agencies shall not obligate, and/or encumber OPSG grant funds beyond the total of their allocation issued by FEMA. 5. The Operations Order has been reviewed and approved under the Environmental and Historic Preservation Program (EHP) guidelines as being categorically excluded from further EHP review. 5. Recipients must submit a letter of justification for all proposed vehicles or equipment items in excess of $100,000. This justification will be reviewed by CBP and FEMA. FOR OFFICIAL USE ONLI' -- LAw ENFORCE141ENT SENSITIVE Date received from the Sector: Date 02109/20 Date (lie Operations Order processed by LEOD t )Y.S: 02/10/20 Order Number OPSG 00 TX Calhoun FY19 20-RGVRGV-11.004 VO Opecttion stain/end dale: Date 9/112019 8/31/2022 Sub recipient: Calhoun Gr.•{nt Ycar: FYI State: Texas FY Award Sector Rio Grande Valley Amount/Balance: $240,000.00 (h'cl'litlte: $112,157.74 Does the ( )pOrder O1' Request Lacccd 5041) of the :nva d? Usher is al(ached it O'l, is over 50!yb fi)r 1 rice Art Waiver): Yes fringe: $23,777.44 Equipment: $74,723-63 fuel: $o_oo Mainlemulc'e $1,519,21 PRICE Act Waiver Request Auached: Yes EquipJustiGr;ui{m Letter, Yes Mileage: $21,821,98 Entered in I-ISIN Yes Pt:a'cl: $0400 lo;ulercd iu BP4:1'S Yes Cotutttir M&A: $o.00 Slade MIA: $6,000,00 Rejected by Ll?UD ON Date lirn{strded to Pl•:NIA: No 2/10/2020 Indirect Costs $0,00 lbtad $240,000.00 Unatllocated $0.00 SIGNATURES: Reviewed bl': -dub vrz+x vb N f [ax b PEl9xner POO P4.CnaaANDFftP)11EY avil 119200W W 11 0911iv n1 (BP wit 1010aa Gil N 43 arw e<. �c ,v„vn fit>011 fc,ts MICHAELJ HAMMERT Datiea202 lly 02241 08:45-05EL 0AMMERT O1 Rcvicwedbr: CC: to LEOD Corridor Kicked Backs): Date of nick Back: Reason for Dick Back: Date Retut'ned from (lie field: Kicked Back a Second'l'inl0t FY 2019 OPERATION STONEGARDEN (OPSG) OPERATIONS ORDER AND BUDGET OMB Control Number. 1660-0125 Expiratlon: 05/3112020 Op Order Name: Operation Stonegarden —Calhoun Count Op Order Number: OPSG 00 TX Calhoun FY19 20-RGVRGV-I 1-004 V0 Op Dates: From:09/01/2018 To:08/31/2021 Report Date: 10/15/2019 i .� .�o-. Tlw inhnnu(inn contained Boman rcnuins minder the enntnsl ofdw Uupantnn[ of HnnklanJ Security IUHSI, uunugl U 5. Cuslnnss amid unrJvr Vralectim11CIWI, It is being disseminated for amhoriud lava • enforcement pusposes mdy i Tltls Jacusn:nt cmntuins utlrcnumm Ia;n is UNCLASSII 11-.bl1rUN OI'FICIAI. USI ONLY IU.7P000). It cnmains lief msmtimt tlut n>ay Ix exempt from public release under its% Freedman of Iufnmsation Act l5 U.S.0 It 551f. 11 is In be controlledsvuud. luJleJ. tmnsnsiucd.distributed. and disposed of in accordance with OILS policy relating to FOUO infurrnation amid is not am Iw released In do public.. time media, or mdwr personnel whn do nor has-c a valid need•m know wilbom prior approval of an au horiacd Cal' official t illrvacy Act4 U.SC.U551alha11IVn agmscy atoll disclose any rcrnnl which is nnnainuJ innsystent of ncmrJs by rosy nratu ufnunntunicaunnmany person. rrc Inmmllu.•r agency, except pur uanl tit a wriucn request by. or rrith tlic prio N'riloot consent at, the individual to Mamma time record pertains [subject to 11 execptiousl" OOs and OPSO operalnnal documents conmiti shared intelligence. infumuation, latgeted enfmrcelomad informs inn. personally Identiheble Infurmalion (fil) of USIIP old parmerSma•.Ijund. and Tribal hlN unfmmennm utilities till should nma be released as it places public safety officials In dangeritum illicit across and slated intelligence and inf Im,ation Should not be disclosed without notice and Ixrsnission from time contributing law enfsncemcnt agencies " Executive Summary The Calhoun County Sheriff's Office (CCSO) has qualified and applied for Funding through Operation Stonegarden. This agency, along with the Port Lavaca Police Department (PLPD) were identified as an integral part of the U.S. Border Patrol's strategy to enhance cooperation and coordination among Federal, State and Local agencies in a joint mission to secure the United States borders. Approved funding through Operation Stonegarden_(OPSG) has been and will be used to enhance enforcement efforts along routes of ingress and coastal waterways. The county's participation, in conjunction with the Port Lavaca Police Department, will achieve border control by establishing a substantial probability of apprehension through improved enforcement, improved rapid mobility and intelligence driven resource deployments. Additionally, Calhoun County will involve a number of collaborators to assist in the stated mission of OPSG and will promote a collaborative enforcement effort that extends our border outward while strengthening a defense in depth posture. I. SITUATION A. General Situation: Calhoun County is located within the area of responsibility of the Rio Grande Valley Sector, Corpus Chris[i Border patrol Station (RGV/CCT). The County's jurisdiction includes a number of ingress/egress routes that lead to and from immediale border area. Calhoun County is a coastal county on the mid -Texas coast where U.S. Highway 87 begins and the Guadalupe River ends. Calhoun County consists of 540 square miles, bordered with inlands bays and the Gulf of Mexico with more than 317 coastal miles. The county also has a 26 mile long Ship Chanel leading to a Port of Entry with an average of 23 ships movement a month averaging of 15 foreign flags ships a month. Port Lavaca, the county seat, is on Lavaca Bay. Point Comfort lies on the east side of Lavaca Bay. Seadrift is located on San Antonio Bay. The unincorporated community of Port O'Connor is FOR OFi=1CAL USE ONLY Page 1 of 10 located on the Gulf Intracoastal Waterway. Easy access to the Gal via the Port O'Connor Jetties. Port Lavaca is 26 miles southeast of Victoria, 82 miles northeast of Corpus Christi, 127 miles southwest of Houston, 145 miles southeast of San Antonio, and I50 miles south-southeast of Austin, making for a short, easy drive from any of those locations for hundreds of families who have second homes here. The county's population of 21,000 sometimes doubles on some weekends such as July 4i° and other large events like fishing tournaments. The Sheriff's• Office is comprised of 25 commissioned Sheriff's Deputies. The Port Lavaca Police Department is comprised of 18 commissioned peace officers. Since its inception, the intent of OPSG has been to enhance law enforcement preparedness and operational readiness to enhance Border Patrols goals of securing our nation's borders. OPSG addresses not only the immediate border areas, but also the highly traveled transit areas utilized by TCO's to further advance their contraband into the United States. The Department of Homeland Security Appropriations Act, through the Homeland Security Grant Program allocates money for use by local units of government to increase coordination and enforcement capabilities in support of Department of Homeland Security (DHS) goals including those outlined in the Border Patrol Strategic Plan. B. Terrain/Weather: Terrain in and around Calhoun County is semi -arid flatland with low-lying vegetation. Elevation varies gradually in some areas with low-lying creek beds and depressions, bays and estuaries. Calhoun County is a coastal area which lies along the Gulf of Mexico. This area has been and will be affected by numerous tropical storms and hurricanes. C. Criminal Element: A number of individual, as well as organized criminal enterprises operate in and around Calhoun County, including loosely organized street gangs as well as major gangs sue h as the Mexican Mafia, Hermanos Pistoleros Latinos, the Aryan Brotherhood and others. The major thoroughfare is State Highway 35. It offers an immediate and direct route from Corpus Christi metropolitan areas to locations within the interior of the United States. This route provides direct access to Houston, Texas and many other interior cities in the United States. It is widely known that these cities serve as distribution locations for both human and narcotic smuggling loads. Additionally, intelligence information indicates that the coastal waterways in and around Calhoun county are experiencing an increase in smuggling activity. This information is corroborated by an increased number of narcotics being found along the shorelines of various beaches from the Port Mansfield "Land Cut" to beaches located in Calhoun County. Information has been provided to the Calhoun County Sheriffs Office reporting the waterways are being used by some fishing guides and fishermen for the trafficking and selling of illegal narcotics D. Friendly Forces: Federal: ® U.S. Border Patrol, Corpus Christi Station (USBP) FOR OFFICAL USE ONLY Page 2 of 70 • Customs and Border Protection Air and Marine Operations • Immigration and Customs Enforcement • Federal Bureau of Investigation (FBI) • Drug Enforcement Administration (DEA) • Alcohol, Tobacco, Firearms and Explosives (ATF) • U.S. Marshall's Service • U.S. Park Service STATE: • Texas Department of Public Safety (DPS) • Texas Parks and Wildlife (TP&W) LOCAL: • Port Lavaca Police Department II. MISSION The mission of the Calhoun County Sheriffs Office and TP&W is to provide an enhanced enforcement capability within the roadways and along the waterways of Calhoun County and specific choke points in the County's jurisdiction that will substantially increase the probability of identification and/or apprehension of criminal elements operating within the same. Calhoun County Sheriff's Office and TP&W will accomplish this mission by working with identified collaborators that include the U.S. Border Patrol and Texas Department of Public Safety. Funding obtained through OPSG will be utilized to accomplish a high visibility enforcement presence that will detect, deter andlor interdict criminal and/or terrorist activity occurring in and/around Calhoun County and costal waterway areas. This will be accomplished through utilization of overtime as a force multiplier and acquisition of specialized equipment, III. EXECUTION A. ManagemenUSupervisory Intent: Participating OPSG law enforcement agencies will enforce local/state laws within their jurisdiction and will not enforce immigration taws (Title 8 USC) on behalf of Customs and Border Protection (CBP)/ United States Border Patrol (USBP). Each participating agency will conduct enforcement activities that have a nexus and contribute to border security as described in the "Specific Responsibilities" section of this plan. Through collaboration with participating agencies, targeted areas of the County will increase the capability to prevent, protect against, and respond to border secutity issues. The collective collaboration of the participating agencies will provide an opportunity for intelligence based "Pulse and Surge" operations and further refinement of deployment strategies. FOR OFFICAL USE ONLY Page 3 of 10 Memorandum of understanding: A Memorandum of Understanding will be drafted which will document and explicate the partnership between the Calhoun County Sheriffs Office and the Texas Department of Parks and Wildlife as they work together in a coordinated effort to enhance and execute the stated mission of Operation Stonegarden. B. General Concept: OPSG operational activities will emphasize those measures that increase border security in direct collaboration with CBP/USBP. Participating agencies will utilize their unique areas of expertise and jurisdictional authority to patrol targeted areas within the county and participate in special operations targeting border nexus crime. Border security threat and operational hours/activities will be determined jointly throughout the tactical period between the RGV Sector Unified Command Staff and the OPSG Integrated Planning Team (IPT). This operational concept does not result in a change or extension of federal authority to state or local law enforcement agencies to enforce Federal immigration laws (Title 8 USC). It is anticipated however, that increased enforcement activities under OPSG will significantly impact the ability of criminal organizations to operate within the Calhoun County area to reduce the threat of border incursions. Participating agencies will utilize OPSG funding for overtime, fuel, or fuel for mileage, vehicle maintenance, and equipment in order to support enforcement operations as identified in the quarterly OPSG Operational Plan(s), If Federal immigration violations are encountered, state and local agencies may refer those violations to the Border Patrol for appropriate action consistent with current policies and practices. This plan is subject to approval by the Chief Patrol Agent Rio Grande Valley (RGV) Sector, Office of Border Patrol (OBP), and the Federal Emergency Management Administration (FEMA) prior to participation in OPSG operations. Through OPSG approved funding, participating agencies will enhance their current deployment capabilities through expenditure of overtime and equipment acquisition. Deployment strategies will be adjusted based on intelligence information and historical data that supports the need for increased "Pulse and Surge" operations within certain areas of the County. Intelligence liaisons between the U.S. Border Patrol, Corpus Christi Station and the participating agencies, will facilitate the exchange of information to ensure resource deployments are consistent with current and developing intelligence information. The Operation will center its efforts around the prevention, detection and interdiction of crimes and criminals who have a border security nexus. Operation Stonegarden does not authorize extension of Federal authority to state or local law enforcement agencies to enforce Federal immigration laws. When Federal immigration violations are encountered, state and local agencies may refer those violations to the Border Patrol for appropriate action. C. Specific Responsibilities: The Sheriff of Calhoun County and Administration with Texas Department of Parks and Wildlife will supervise and direct the operations and act as a liaison to any other neighboringjurisdictions law enforcement agency. Operation Stonegarden will be ineorporated into the daily activities of both Calhoun County Sheriffs office and TP&W and be under the direct supervision of the Sheriff and TP&W Administration respectively. As is consistent with the internal policies of the agencies, Calhoun County FOR OFFICAL USE ONLY Page 4 of 10 Sheriff's Office and TP&W will continue to refer detained illegal border crossers to U.S. Border Patrol. OPSG Sub -recipients and associated friendly forces will not enforce Title 8 (U.S. Immigration Law) nor will they be granted any additional authorities or powers to enforce immigration law. Sub -recipients and associated friendly forces will enforce state law and local municipality codes against violators in target areas to help reduce criminal activity associated with transnational criminal activity to increase border security. Calhortn County: Conduct enhanced uniformed patrol with an increased vigilance to potential terrorist activity, Disrupt the efforts of narco-trafficking and human trafficking organizations, Officers will contribute field contact reports to the U.S. Border Patrol Corpus Christi Station, as well as the Coastal Bend JOIC that detail information on persons encountered. Our officers have received and will continue to receive advanced training regarding gang activity, human trafficking and drug interdiction. Also, working with agencies which patrol the waterways, including TP&W and the Texas Department of Public Safety Boat Patrol, will enhance our ability to aggressively pursue criminal activity in the coastal waters of Calhoun County. Conduct Northbound and Southbound highway interdiction. Primary focus will be on persons illegally exporting firearms, bulk cash, stolen vehicles, or otherwise engaged in criminal activity. Officers will contribute field contact reports to the Coastal Bend JOIC and the U.S. Border Patrol Corpus Christi Station that detail information on persons encountered. SH 35 and US 87 which run through Calhoun County are heavy traffic areas with unlimited potential for illegal smuggling of all sorts. State Highway 185, which runs through Calhoun County from Victoria County and ends in Port O'Connor, is also a high potential portal for illegal activity. Numerous Farm to Market Roads throughout the county are also potential alternate routes for subjects engage criminal activity wishing to avoid the major highways which pass through the diligent in searching for signs of illegal activity during traffic stops, interdiction efforts and License and Weight operations conducted on Slate Highway 35 northbound and southbound and the other roadways throughout the county. Conduct undercover surveillance and investigation to support enforcement activity under the direction of CCSO narcotics investigators, who oversee much of Calhoun County's )PSG activities. Officers will work daytime and nighttime hours in order to avoid predictability, and will follow up on any intelligence information provided by cooperating agencies, anonymous tips or private citizens in order to take full advantage of the opportunity to increase law enforcement presence provided by Operation Stonegarden. D. Coordinating Instructions: The Calhoun County Sheriff's Office along with TP&W, local Friendly Forces/Law Enforcement Agencies, and the CBP Rio Grande Valley Sector Stations will coordinate Stonegarden related enforcement activities within their respective AORs. The RGV Sector Office of Intelligence will coordinate the establishment of performance measures FOR OFFICAL USE ONLY Page 5 of 10 and the collection, analysis and dissemination of intelligence with state and local counterparts.OPSG enhancements will be utilized in direct response to known or developing intelligence information provided through liaison with the Corpus Christi Border Patrol Station. Deployment areas identified within this plan are subject to adjustment based on jurisdictional limitations and the nature of the actionable intelligence information received. The Corpus Christi Border Patrol Station will coordinate with the Ria Grande Valley Sector's Operations Center to establish a statistical tracking method that will be used for performunce evaluations and future resource allocations or adjustments to established plans. Public/Open Records Requests: In order to accomplish the Operation Stonegarden mission, law enforcement sensitive information is shared between Federal, State, and local friendly forces. This information includes: intelligence sharing, CONOPS/Applications, Operations Orders, Fragmentary Orders, Daily Activity Reports, After Action Reports, and more. OPSG records and documents are Law Enforcement Sensitive and are to be secured by all parties involved in OPSG operations from release of data or information to individuals or entities without a legally sufficient need to know. OPSG documents, data, and information must also be protected from inadvertent or improper distribution. State Administrative Agencies, Sub -Recipients, and Friendly Forces should while maintaining state and local policy also notify their local USBP Sectors Staff when a Public disclosure request is received. USBP Sector Staff will notify the appropriate USBP HQ Staff about the request for awareness. USBP HQ will provide applicable assistance to insure the appropriate handling of the request to insure maximum protection of Personally Identifiable Information (Pll) and Operations Security (OPSEC) of OPSG documents, data, and information. G. Processing Apprehended individuals and seized property will be processed in accordance with federal, state, and local laws, policies, and guidelines. I. Detention/Transportation Apprehended individuals will be transported in accordance with federal, state, and local laws, policies, agreements and guidelines of the arresting agency. IV. ADMINISTRATION /LOGISTICS / BUDGE T Request Chart A.1 Cost Estimates 1 Funding Issues /Budget Chart Ream FOR 1 Overtime and Fringe Overtime and Fringe Total $135,935,18 Law Enforcement Operational Overtime Calhoun Co. SO=$111157.74 ..o,o. 3nf1 4111)1101,n111_,ItVm:1 r.t'3i. matt. et41ot„ $112,157.74 0M. Fringe lrenelits for Law Enforcement Calhoun Co. SO = $23.777.44 $237777A4 OFFICAL USE ONLY Page 6 of 10 Equipment ment (Provide AEL k) Equipment ment Total $74*723,63 - ru,olit;nion Izn.r nadcJ General Equipment None- Inr 1lrlpti or none pmaia, I I more ,psme 1, u:01 nhu,..1 Im-J.quVJAI LIII 01A and a;I aN Lququuan in lirlrli,.il I n r,l nlld cl Special Equipment Calhoun County SO: \cad. )udlil.nnOo Lcuer Item l- Southern Software (I 31T- $24,65292 00-INTLI Vehicles. Watercraft. Calhoun County SO: -_ %•:al. Irnnti,,unro1_rre_r other type or vehicles Item 2- Fully equipped 2020Chevy $50,070.71 Tahoe(AEL tl t 2VEA0-MISS) Regional Capability NIA -.. _... Acn6 Juoik:nwnLru.r Building equipment $U.00 Fuel Cost Calhoun County SO TP& W $n.no Maintenance Cast Fuel and maintenance For Existing 4 Vehicles Wheeler $1519 21 Mileage Cost Calhoun Co. SO=$21,821.98 $21,82198 -- For Deployed LE and/or Travel, Lodging„ and Federally sponsored Calhoun County SO - Travel and Per diem (DI1SIFFvtA) border Lod in Lodging figured into Search and $1).00 security task force, Rescue Team Training and Equip. _ inectin s or uainin . County M&A Sub -Recipient County Only $0.00 Slate M&A $6,1100.00 a r w 3 , .._='- Total Funding; Cast $240,000.011 J State M&A = $6,000.00 Calhoun County —FY 2019 OPSG Total Grant Award $240,000.00 - $6,000 State M&A = $234,000.00 Itemized Cost and .tustifications Table A.2 this table is for each individual Participant for their proposed expenditures only Cost Overtime Fringe Equipment Fuel Maint. Mileage Travel M&A TnWI CA "I a $112,15z74 $23,777,44 $74,723.63 $0,00 $1,51v 21 $21982"ll $0,110 $11,00 $2U,000.00 Cn. Cast Calhoun County utilized 100% percent of the FY 2019 OPSG Grant Award, 1'ol:d O7 Curt : tit 3i,935. l ti I otal General Cost SLM0 28'. Total CtM 4234,00100 Percentage 01' to Grant Award: 58.09 percent of projected overtime usage. Overtime: 12 Officers: $135,935.18 $32.56 OT Rate X 3,444.64803439 Hours = $ I 1?,157.739499 or $112,157.74 (rounded up) Overtime: $112,157.74 Fringe: $32.56 OT Rate X 21 20%(IYingc)-$6,90272(FR) X 3,444,64803439 Hours = $23,777.4408799 or $23,777.44 (rounded down) Fringe: $23,777.44 FOR OFFICAL USE ONLY Page 7 of 1Q Equipment: Item 1 — Yearly Service Agreement/Maintenance/Air card for existing Southern Software program AEL# I31T-004NTL Equipment: $24,652.92 Item 2 — One ( l ) Fully equipped 2020 Chevy Tahoe(AEL #12vE-00-MISS)= $50,070. I I Equipment Total: $74,723.63 Fuel; N/A Maintenance: Fuel and Maintenance for Existing 4 Wheelers Mileage: 40,411.0740 miles X 0.54 (reimbursement rate) _ $21+82L98 Travel: None M&A: None Fuel: $0.00 Maintenance: $1,519.21 Mileage: $21,821.98 Travel: $0.00 M&A: $0.00 Taitic A.3 TOTALS —Total ro osed ex enditurrs for all artici olio artncrs Cost Overtime Cal orirs Frinse Equipment Fuel Maint. Mileage Travel M&A Total CCSO $1129157,74 $23,777.44 $74,723.63 $0.00 $1,519.21 $21,821,98 $0.00 $0.00 $234,000.00 Stale $6,0(R00 $60X),00 Tolal0 4 $1126157.74 $23.777.44 $74323.63 $0,00 $1519.21 $21*821.98 $0,00 $6,0(H).tlO $24010M.60 Cost Estimates: ('Hunt} 07' C'Htit+State \LIA: !11-11.+135,ti; C4 1111 encral CHS $98,1}hd,82 Total Cod: $24000.00 Percentage OT to Orant Award: 59. la percent of projected overtime usage. FY2019 Operation Order and TracBeing Sheet $240,OOO.00 Cate o VOA roved Bud et M&A (State) $61000.00 M&A (Count) $0.00 Overtime $1121157.74 Fringe $23,777,44 Equipment $74,723.63 Fuel $0,00 Maintenance $1,519,21 Miles a $21,821.98 Travel $0.00 Unallocated $0.00 Total $240000.00' FOR OFFICAL USE ONLY Page 8 of 10 V. COMMAND/CONTROL/COMMUNICATION E. Chain of Command: Participating agencies will maintain their individual chains of command as dictated by internal policies and guidelines. Operations Orders for specific Stonegarden enforcement efforts will be approved by the Chief Patrol Agent, Rio Grande Valley Sector, followed by Office of Border Patrol and FEMA prior to funding. T. Unit Command: Rio Grande Valley Sector Headquarters: Austin L. Skero (A)Chief Patrol Agent 956-289-4800 Lloyd M. Easterling (A)Deputy Chief Patrol Agent 956-2894800 Corpus Christi Border Patrol Station: Samuel B. Briggs, Patrol Agent in Charge 361-289-0552 David J. Hernandez, Deputy Patrol Agent in Charge 361-289-0552 Calhoun County Sheriff's Office: CCSO SO Bobbie Vickery Sheriff 361-5534646 CCSO SO Johnny Krause Chief Deputy 361-553-4646 G. Communication Details: The Calhoun County Sheriff s Office along with Texas Parks &Wildlife, and all participating local law enforcement, will utilize existing radio communications for communications during this Operation. In addition, collaboration with the City of Port Lavaca, Texas Department of Public Safety and other local police departments in sharing communication throughout the Calhoun County area. H. Map Coordinates: Notes: Longitude Latitude Degrees: Minutes: Seconds 96:73'4%' 28:36'S6" Decimal 0 0 Location Zone: Central FOR OFFICAL USE ONLY Page 9 of 70 ANNEX A. Administration Annex: The encounter of illegal aliens will be handled according to internal policy that allows for coordination with the United Stales Border Patrol for appropriate action. Operation Stonegarden will be administered through the County Sheriffs Office. The grant project officer is the Calhoun County Sheriff who will have operational reporting requirements for the entities that applied for OPSG funding through their respective counties. Financial submission will be on a reimbursement basis via the Calhoun County Auditor's Office. The Calhoun County Sheriff Office will provide Operational Administration via the department's chain of command. B. Execution Annex: Operational deployments will be conducted utilizing the Calhoun County Sheriffs Office and each of the sub -recipients own chain of command. Daily assignments and other enforcement activities will be subject to the Calhoun County Sheriffs Office and each sub -recipients respective rules, regulations and policies. Uniformed and regular intelligence briefs will be conducted on an as needed basis to ensure mission integrity and appropriate resource adjustments. Administrative execution will be the responsibility of the Calhoun County Sheriffs Office appointed representative to OPSG. These individuals will be responsible for conducting internal reviews and records maintenance that may be required in any subsequent audit, C. Command Annex: Media Action Plan: USBP-RGV Sector PAO has the lead on all Public Affairs activities. The Calhoun County Sheriffs Office must coordinule all Public Affairs Activities with RGV Sector PAO in order to maintain Mission Operation Security (OPSEC). All Border Patrol inquiries will be directed to the Rio Grande Valley Sector Public Affairs Office {956} 289-4850. Stale/Local agencies will manage media inquiries as indicated by the Calhoun County Sheriff's Office departmental policies. Legal Review: All OPSG matters will be referred to the CBP Counsel. Risks: No risks have been associated with lfiis Op Order. Photos: No photos have been associated with this Op Order. FOR OFFICAL U5E ONLY Page 10 of 10 Joe Garcia From: linda.ybarbo@calhouncotx.org (linda ybarbo) <linda.ybarbo@calhouncotx.org> Sent: Thursday, March 12, 2020 3:35 PM To: Joe.Garcia@calhouncotx.org; jesse.chavana@dps.texas.gov; Ryan.Etzler@dps.texas.gov; Venessa.Carrizales@dps.texas.gov; Ben.Bailey@tpwd.texas.gov Subject: JP 2 cases set on docket April 23, 2020 Attachments: JP 2 Apri 23rd.pdf Hello everyone. Please see attached docket for April 23`d, 2020. Judge Anderle will be hearing these cases. The attached list shows what, if anything is needed from you so that our office can proceed with prosecution. I ask that you provide whatever is needed as soon as possible, but definitely before the day of court. Our attorney will need time to review each video for each and every case. As you can see, there are several cases set for that date and reviewing all videos on the day of court, just isn't possible. I thank you for your assistance and prompt attention to these matters. Of course, if you have any questions, or if you cannot make it to court that day, please feel free to contact our office so that it can be discussed with you. Thank you and have a wonderful week! Regards, Linda Ybatbo Secretary Calhoun County Criminal District Attorney's Office P. 0. Box 1001 211 S. Ann Street Port Lavaca, Texas 77979 P. 361-553-4422 F. 361-553-4421 linda.ybarbo@calhouncotx.org Calhoun County Texas I)av d E. Hall r 'rii'Itmin C 4orm i f "r}ntrrtr ti,w'tratirrd`, 'P'cr°dttcrP #i Zd= S. Ann Fort Lavaca 1 k 7",979 Honaralile Richard Me�er Calhoun County Judge I I S. Ann Port Lavaca, TX 77979 RE: AGENdA ITEF�t dear Judge fvteyer, t if S P€ease p6ace the folWowing item on the Commissioners" Court Agenda for fviarch 25th, 2C1217. Consider and take necessary action to altavr Cotrimissioner tlal to sign Eagle Stout Project Proposal for Beneficiary Approval far Eagle Scout leadership project for Cade Quiery to be focated at fvtagriolia Beach near Bird Walk Y.Hall avi dElafapt zmimxy issues iFP+miu?dp to.�4a4. 6piAM4=,ITNXWMj�•msoarcs in CO,ImYa' rN*0XVr xg3,j 00cribe t1ho hands and aaraty cencerm you and $low Wpers shcrdd to aware & as thsa pwaject is conduuted. Gloves will be rnandattasy for everyone as to prevent tend injuries• No open"tool shoes. Sawdust can cause lung damage so only adults Will operate power tools, carefully, The parents Will SCOUt the area fear snakes, ItP�fF�$' �ta�aaStii`1�J i't'tk,c35ax�•�ralb.Ms#��srp^sYtA.buYiern�€1bt+ri�arGtheo rare 0 ru+n� �w rz� 4I I..1W A:.Y c.*x,u..� Lit sctnc ti�a aia you' ta�ra tb ct�tsalata a line! plan• Fri nxssr�lla,'tCr�r�tlat�a a tsca d�3ailad t c° dr�n'�-�a;' 1. t Will Fn8kG A tfiters detailed plaal , 2. Present plan to Mr. Do La Garza, Mr. Molina, Mrs. Molina and Commissioner ball for approval and further Ideas. 3. Present adjusted plan to Mc Bolter, 4. Purc�'telso necessary materials for project. 5. Set a date to build the pergoW 5+, Move to the sitar that is marked for the pergola, and get It centered. at5didt a raifiis� ed a e u r�Yw �e'tra6i rLn Orly hortor as a smut. a !%aver read Vila dol5e wrirbbaati, InOidikU the al'AaaaW, ir7 $colts asxa WaWrle or GL+3edWAa" oo pqV, ' 1, 1 patuaih" Ors be tho loorJar 03 tl rcie prig 001 rant€10 do nrj bm'A to omry 1t chra toy tho rnaxlrt om t?tnallt to ibn ragglcirar. Ir�tt rtt n, noNzml, or �snmurisy 1 hs, a chosen ae henaflcls Signed Y3a1� a'1^rt&'�z}2i1.. ticalt Leader Appeasvel* tlfiaBt CnanrtttEtea Apprcrtrai* I have rvgg A%ued this p�opaval ant discussed ft wltt& the This a4a gat card its a a 1.ft Fro+ , wid repbtar d oendidate. I bewns It provides Iraoset wortky tat an Eagle Cur unit. I trave tay,rewed dva pr+oposst, I sir coOnatebla the fi�oui:lolvisn pmroat, iarld awl! tzlVdvq plirvdng, t9ra'/rrlr rrrixi+k, paol4 a to far . a, arwy I wtA du aacea}hfieti[a I +• a W s 1!•Oa9 �wr axed luadrorvNp, I am mmiortabie the Oceut uadenetands unit mvrrr<mow up to limn havO of s gWwt we tarn d to v,vratto do, and hour t0ead tt* aftort, I will nee tat the provde (9 arq){ I cardly that I have teen autt ixed by oi:r unit prujnul In mY ilttsrwl' Itod 1haai adults or uthats p AiVA slit tti}$ rtiaa iW&ee to pta3Vida Ile 9PPrOO21 for this prupos&14 WGMIa Mdf,V l tn• lilpned Uctsr i+'1 r1t71r5-e+gva;t pat'4si5:ii9G'2;t 0 Veneflals €oaaa#' Coufto (it [9➢1tp ICt Appmyat }h a ;.e rmv 3TaJrrc1will pro'ridb sylipif unt brnofi; :and vm v01 I hov+r, rntcd owtkx"rsMR,0 tIWuyil. i.tt?,15 16n9 tits: do air we can to efts It thrraugh.'Ma ieailae tiindirg on nun Earl prg1e ftont SaMtA f'r i[Kg, in the GOdo m Anl••afmwrgnt, t^tr.. Is not regUoar ,taut avo have in abed tare ScoLA of the i1nandat 3dw, I agree on ray honor to pg)p4l the Wooedures as wrttlen, ry wpo" 4`4 nrvjj Itmi we h4va 47cmd ks. Wo ursd lu W am and in eempliahv e w fh the poicy W Vnsu tsKued Change hmdraiaing N c dut:,r wRI ter In err omna and taint fumds Inn in Advaotw—nnO." Mnc erring y„ I apptavo Miv Patpoaa2l. 1 v4i11 oa r wlfl rorrra to trs.'Are wa provide rats ,s to don= encouraxte d�u caididbte In r npltgn a MW P+an RTW NTU'Pr as requiFak. qnccuay him sc Eha n Ia'M h a ra ct ca atih. r',r�ri dtf/ti Oaft Ce6, "^rb4s a It,Biex,es ayn"a ru arrlaPr tram rn ffwdldw rt f "-ie4 tie, Hitart' by, (to rarw,i?ar� rpaita t�'ha ra,7df r.#aniakay� u,!-sue+may m.a, 4sa n.••mat, afwhae I%A Humt't tvwwtS wursrr'as:t wva a' r,Rws£ awrry wren" a1&4A 10 Gary D. Reese CountyCom tissi©mr County of Calhoun Procinct 4 March 18, 2020 llonozable Riohard Meyer Calhoun Countyjudge 211 S. Ann Port Lavaca, TX 77578 Dear judge Mr3yert Pleases place the fallowing item. san the Comtniesiofsers' Court Agenda for March 25, 2020. Cc�nsidex and take necessary action to approv€a the specifications Scar the Requeat for Qualifications for Professional EngineeringfArchitectuxal/Surveying Services for the Calhoun County Green Lake Project, RFQ 2020.06 and authorize the County Auditor to advertise for these services, The RFQ will be due by 2.00 PM, Tuesday, April 28, 2020 and considered for award on Wednesday, May 8, 2020. Sincerely, Gary Ofteese GDR/at !°.Il. IAos A'7? - Scadraat, Texas 77�t$3 -cenni&, g,Aggs�+$S�tt[a+msn[x-ura � (3n1 � 7$5-:3a4L - �nx [3&i 1 78S•3E�+,1'� a 1 R , FOR THE CALHOUN COUNT Y GREEN LAKE PROJECT CONTENTS ReQ.u,...e-A for a'I,u,a..hlicatm ns _ ....1 3 E110aki s 00tt1tleaa,s t-tuR SRMfpr 3t+0VIE j ,LPI t"ppsf sgat,r al a€igi:,tt�e �Ft�5*tki[a ��ra ah,L Calh-aurn County GrLMMr Loire PiOile�_ 1S-20 yatffrtaw�i4 e r_ertrppcaae of lame€ested laarric% Form 1295 — htmt include w4bev Nu}lrnitting yrouur RFQ f d anflirt of Fnteceit QuPirrnnnalrt Form t I - Uery rventltcr tt&mig buy linc ss with the Count' oil Seeking to dry harstnerss with the County must, coprrplelte Box t and siin and dair., in Rax: 7. Whether or not a rasnfl %A eaprti air ternTm 5 fleet ritheo iprlurrpnatuc+rn to indude apn 1he form. r �rBtf"rr.;y8tcrn 0eR:sre46aR tenMayiit Dke1asure of tubbyinlfArtrvttifiv$ t 5iyr°stem for Award Management Cnr,S,rltarttrdp tpFpi,�tr� ii5 a"rincipxadw, pta�,y net d�taarr�d enr s+asppencteld nor othera w an thr FxclIki apt31'arale5, ai:A System i;EFILS� In the System, Rnr Award 1�r9�;�,rar�r pa,�rp1 {'+lirly, Inrlp�de w�rfiit�tirlrt ah�t thC: ter€app5ariy' a �rurll a3, ¢l,ar r�nnrpr`rap�'S ilrpnrdplar_+s are not limedjare inoi a ebarredl, Ihr upgh the SV te;rrn foe Award Marnaptr n-tent ijyAyA,,5 "+h1, oip, Encla a print out 01 the war-Ch results that includc!i the retard plate and complete the Ce+rtifwatic al ReigardIngltvWjirrt€erit & Sipwpzrtsiraan aratl Utlte€ Responsibility 1vlattefs palrrar. • Copy of OUTTepnt Cog tipiraleref In 5mance for >_iability. • Ffonpw Bill89 Vetipitatinn : ptr.wacpence f=ert,lr�tatir_�ps $M� F@Ffd Ildfkl-Fd�trx,Tit�By dt�6t.1t}�i�'t�iitp >I1��, P+ a �erjufrrlirp Cr�nCrart �rirx��apries� � Cregdp'+eCtrr'it,rrera�hitaa�tali,FlktS,ap"nreyapp� Fi�ptia9pv Shr�2rr,; �F�r'a,t the F4F` w'rnfl Ipef raaedY Request for Qual Ificartl ons (RFQ) For Professional Engitneering/A.rchitectural/Sur y ting Services For the Calhoun County Green tale Project RFQ 2taMO e§tarrtn 's,ttl taRltRp the CaFnmrssnorrers' Conrrt rwf Cathun County E'esas, serafed tiros tiwi<i t3r1 tt&er'eat fir PfolessJonyat EngineeeinvyMth1te<t€ lJlJSufVv Vleg SegVices These 5tovices me being solicited to ut4tst Me Cuunnty of Calhoun in rt5 prrulect rmpttemvritaticn at the Calhati n rournly Green tacos projjecI Tne engloteerieg, services Mil be p#enotng until trust money is received from the Matagorda Day Mitigation l riust lWater Keepper5 a5 f Of nnata P45ti (,S) Multiple contract< naay lse awarded 05 a r StIll Of tfres sol..0tati5xrofih€ cournty Will, in Al %010 dscreteont„ deleomlase 1h.v nuartlwet Of cootracts a^+narded, ;and rmare decade not to award any rontra:ct5,. T-'w deadpine for submission of the Request for Quappfptattcift JHFQ} is 2M PM,, Tuesday, Ap fit 29, n2O. it aithe rewpsozwslhal�t� rat the Slei�gi'Fittark{t et-rtst'3` tda a"eiSiArd' trot 1�1dx ��0.`)f �5 reereinre4l Irn ,9 tifaBepy' ar�na�er RtQS reteuvcd after, the €teadlfner wIlf net be constdeFrr:d for award, regardless of whether or not the delays wa s Oulu& of the control of the salami clam} entity the (0urnty Ot 0*41,41 r€rseaV0 cite rig -lit W negotiate with Arty arnd all persons- Of firms Submitting p iopusals, per the Texas Profes.siornai Se.mces Pffacureffient Aa t and the Uniform f nint and Co ntracl f karnagern ant Starcefarils Rtt:bfttft dme �t:6ikM,Cta tkr[i ter° NoinciaP 4o ttichaid W M it Calhaun Covntyr Judge Calhoun Cottnsty cournhou 2211 S. Ann St'„ Ste, 3431 pert Lavaca, TX 77979 t`tntg outskde of tt+ew reaped 9 x t2 or la;rgttt err+�fopto rnLrst ad�atlyr rrMarls+ad iifi3 �t7i� p5 ProfslotnalkrrnetnpsrarchrtecturatSurvyrn St rw4ce5 for the falhpun Cali my Green takt% Noits<t M _lnn r�rairtl? �nordirqti�"iis lz� t<€r�tt�+� 9u Ct�aCs f#Cal sutkrai�'G Btu RFC trs tfelx ee4dre5sk CsvrFunnsaiewrtexavary Rer*se trO ROX 1,77 ae;adrnit TX IMB3 361-M-31411 Ttne county of Catfaoun� fcwra4 is err dkttirrrn;5li,+e* dr€.nm�rftyirat t�;ppaerrtuanity tn5spt�wyet. Tfw,r CCrutaty ei+,we5 rtrt aiScrirnirDate a�€n €�a Ea saS. of rcate, ttritwr, natal aLri�i€t, sex.. se�udl oraea5tatr'owa, �anrl�r Eriasnt&ty, et'lrfo€r, age or tkRaidicapp rid status in a rrnpatcrVaient or the pwrol— loan of services, Section 3 ltesidents, Wpurity t usri7es5 prntlerprrr5es Small ftusirteas Lriterp irises, Women tlusiness CnteTp;is.es, .and Labor Sur&5 Ar4'a Films are encouraged to lub mit proposals of services and ciatement of quapificatisrm, r- s :•a LHOUN COUNTY, TEXAS GENERAL CONE16`F ONS Head all docu menti carefully. Follow akl Instructions Vendors are responslule for leahlilifng, ap, requinernents and specifications eticwaF Coadruonis,':f'opo mus ty, appl7 4 r ali adwerklaed !rids., prop5tr�als .rrtdp'rrr carr4rac4�; haswwwrer fheip may be superseded in whole of In part by the stope, spaetYal relli arements, specrlitalions or spetial swactiiom, of Telas iGovelfl rent Code aw d/ar Texas Local r overno wnq Cade. Griyw:nri ln:Js_4�i! lender is advised that the Invitatiotn to DO, Ffetpuesl fo4 Proposal arid,fot C;ontnact shall be fully "'weened by t1im laws of the stale of ftxas array& !heat Calhoun Courtly nrav retpuest and rely+an advice" deokalons and opinlonis of the Attoffley Ge€rvetal of Texas and the County Attorney cooternit4g, any proiteoo of (tie iwnvitatioti to, Hid, Request fnaa proposal anNot Contract: rTll paalies a «�rx?c that lh€!ventre fear any, liklgatworr :rorlslu�g Frttrn li5i„ GnvktaytG�n to l4k}, ffc�uest for 6Stapasal andt'or Contr.ac t shrall be held in Poll L4%lata, Calhoun County, fexas, eiw� Rr4rarusaf awtdlor Caatjtr�td Frarxut Cctroa4al�tian° Cane a bid, proposal and{'of waonuacl is released four biddiII CalhaYrin fonuty will net anSelof any questions except 4hrou gh atn addendum that lays been apprawed by 4 aaihou n Cuarntl Co�rYuracssiti+�trs` Court for at a mandatory preAbid nneeli g fail aut, si�ra, anti telurre to flue Calfiuura County l�udgn's Cff"Pica tlsr� r��oGred nuraa�ex uif Lrd fnrraas Proposal fcrtMSL' atwof contracts., and' any other mpurred Inioo naliciii by the day and [moist the laW, proposal and/or contract is due the iaGd, prfrp�sal arrC�'45r coaYtf;rc4 ntaas4 ore siplgied and winked b� an aifi�cer qor ernprioy�ew4�y wuho ra duG'r aartliwsriaed two execute tiles Dior propasah 411e1,low` cfrritnact, anal that tll4s coarYprany, CofpondtAan, ('fill,, partnetslup an rodkwidual has not prepared this bid, proposal and/of c€aratr'act in colluslan w ith an}, other' wendor, and that the contents of this bed,, proposal andlor contfaKLt as to PtiCeSt tetm9 Of caendrtuans of a*d bfd, proposal ancjoF contract have not been communicated by the indwidual signing nor by any ernplayee of agent to any ather person engaged in phis type of bminess prior to lfre official openi ngrof his hid, proposal and/err contract. be useof lirFuld Fria{nee of Bid, white Dolt is not aeceptaErte and tnay resurl4 in the disqualification of the irltt; pnropcisal and,J'cir cerntratt if an alloy is �awfe. ttY� `werida�t na4us4 draww a line thfsewugh flue ertirr said iaYwllaal each change. MI fe,pro,nses typed or handw°rdlen in ink must be clear and Gegible prrsirvsail aaYtEr"of t:€rtltr"i. iTteltarm; Crr2 err iaeionwa Rile dtae� taste and time, tite irfdricr mnrst ff?4klt`n all to4ewpaleted tadd4,, prapeasas .atsdartur coruract$ and required information and copies to the Calhaun County Judge's 0fftce4 211 s. Ann St , 3„1 Fl r� Same 305, part La�waca, Texas. The clock In the Calhoun County fudge's office is the aalfa€eat clock that will be, used in delerminivig the timol the blid, proposal arad/aar tonlract is received and the Time the laid, proposal and,/cir rantract will be ripened. A tale delivery with ;art early postmark will not iutfdce. kalti un CuUIvty Will flat be rezlar�nslble for tits dOlveiry of ytauaaU3ct„ prarpsal and/or ccat5tra€i 40 the Afire of the Calhoun Courtly Judge. Ol outr t;rtunty is atcxt resdavapsiblar tot late dcliveitiet due to mull,, carrier, rmtr, ti;adhoerrt County edcres not arcept faxed or eirisailed bids., proposals and./'war contracts If the aendoir would like to coofmaa the delhrery of their bid, proposal andjorttpntract, the vendor may call he Calhoun County Judge's utfice at 361�5534611 p, late brd's, proposals acid/or caamtracts wall matt be accepted. Bids, paropaosal, and/or contra€ts reserved after the deadline gall riot be mpaened And shalt be taansidered void ant! unaCCePtabke, Bids, proposals and/or €orntracts must he. subernatted in a sealed 9 x 12 or larger envelcape, addressed as lallpwN: Richard H. dsteyer„ County Judge, Calhoun County Courthouse, k'k S. Ann St., Suite 301, Port Lavaca, Tx 77979 Theo ulside of ikon efivelcifir, must be dearly rnarkead', S=Er�tEtl tkltt fdPttt�dPt?S�t j and' tips ar tare of tits dank or proposal and bid, proposal and/or contract nuruber, if acry, eiust also be cleanly stated Withdtawad of Addy drropasal artdhr fiorttra+tt° A vendor may wimb.draw their bid, proposal and/or contract before Calhoun courity's arceprtance of the bid, proposal said/oat €apnaratt Without prejudice to the venainr, by suhnittting, a written request for its e+erthdrawaat to the Calhoun County Judge and npall or hand deh'tpr trot the a+1cITRs5 tine tud, proposal and/or contract was submitted Ile. A bid, proposal anal/or contract that were opened are not sulaapct to amendment, alterat rota,, Of Thorne dOF Tile paurpn..e of car 'rettang am error in the lard, pkroposaI and/Or contract price tticts' prOPOSilJ's and/or contrats containing an error rnnay be offered "as is orwxitdtdrawrr by tote vendor pro arcordauce with applicable STgite laws. .k" tdea€a t 1m f r xatttract rarsrt anaft a4wtJard' Ven dorw are irtvrted io be present al the aapaenraall and Awarding of the bid, proposal and/of contract,_ 99!!'�ernitt� d`tJME da the event of any tooltict betwatettp tit€ tetuit acid provisions of these condiVaris and the sppedfecat{oosu tips spe trGattrrna.5hO gosiref p In trite event of any conlittt of Interpretation of ,troy part of trials ovetall dorurnerat, Calhoun c ounty`s interptelatinn shall govern. Ad+ttdurttsa Whorl spetificatlons are reaased, tine Calhoun Cavoly Audrtaar's Office will scincd each ladder than received a hid, proposal and/or contrast package the addtndwrn lance it has boeri approved by Cakhoo n County Commissioners' Court No addendum can he Sent out until (0,14loon (Ounty Crantrtpaxsdorters" Court has approved, the addendum, "O d Harm Itss Aareement° The successful vemder sfaall defend inclemnify and hold Calbouna County astil its officers, agents, and employees harmless from all stalls, actions, or put tiefional indugy� de-ath and/or property damage arising "i aniy criuse wt atsoeut?t, resulung tldrectlf or indirectly from, biddeT,s PiNFfnrrnaance. Vendor shall Procure and raaaIritaln, with respett to the subject matter of this bid, proposal nand w coolr,aclr appropariaale inswante royetagg including, as a an':rnrrnnum, general liability acid pfroperly ilarrsapa « w-orkers` cotopensatioun, v±nipioyeis liability and auto lnsuranre wVilh adequate limits to cover ventf :S faaladdity as rnely arlse directly or indgruettly front worts Performed under terms of lltE bid, proposal agitd,frar oontTact. t ertufiration of loch coveragge mitat name* Caldtoun Cotunly,as in adrdrt coal hnswir d and be pTovitted to Cailmuri Courity upon request. Vendor and veradoa°s gnsutarute cat Hot e+raindtr any and aid nights whatsoever with regard tit strhrogatlon against Calhoun County an, art indirect party to any suit arising out of personal or p mpeflg cfaniages r'rb5:uiturtg ftorn nrendar'"s perfnrrnance under ibis agreement. Idotdrf4; If this bid of pfopo'sal reWtir€+s stubtaussion of bid or PtOpusali guarartdee and pofforaatantu bond, There will he a ceParate pig,P explaur ngg those reapiJlretaau €tt3, Bids or proposaps s�farrrorEted srtdoout the rg oohed paid bond or caih4er s cheic st are not acceptable:. Calhoun Couurtty is enempt from all sales flax (sta`at€, city and county sates tax( and federal etcg5e taxes. Tax exempt fcarnts will be form ushed upon fetniest to We Calhoun Couaity A uditu f6n Office. pr cd Ptues for all fgTorngs and/of s&Vjets shalltur fiat' for the duration, of this told, timposal sni;l/nr rotitsact and Aiall be stated on the bud, sfteol ptuporsal and/or contract, prices shad be, all lncluvm. All prices ntuust kp written IfI4 hots or tamer ratters and must be legible. Pricing on all traaispcartatdort, drelgfit, and other cftaigges. ate to be prepaid by tMe wendor and tncdurded in the laird, paropaocal and/or conlwt prices. If there are any additional charges of any kinrd, rather than those mentioned ahowe, sppe€tiled or urtsPec.uf ed,, vendor dor rrtu5t indicate the items required and their costs or lorfeit the right to papfrnent, for such itr=eats_ Witte unit pricing; and extended picking, differ, unit pricing pprewaap f,nstre+tlo�s; �alfwotagn Cosanty reserver the rpp.dnE to faastpett any^ tta�m(5p cua Ser'atCe lotatlon fir rormPlparrre wild, 5pecituilions and reltuarennents and needs of the using €departnnent before accepting them, Caphtituun Csatanty resertxes the r%slit to tr'~t equ�fufnent, 5opdaliks« rrtatarEals aridd dads laid fsa,r qualllty, u ompliance with 5,pecificalioo5 sand ability to ineel the needs of the user, Should the goods or i ervices fMP to meet requirements anud,fof be unavailable for egaluatioot the, bid i 5, sobpect to refettain. Under the, 4 i'ataadrav;� Com Tunecalicim Act', coneartirrniy known a,5 the TrxaS Right To Know hrt" , a`a vendor rouast, garovi,,de to Calhoun County with each delivery. maleaual safety data sheets 'which are applicable to harardrrur5 substances defined in the e5tt failure of the 4'ertrtlar to lurrotsta this d CLJrmentaticara ill he caetSAO to reject any trill paaoposal anripQar t ntract applying tfaetreto. A Weds- Calhoun County reserves the right to award this hint, proposal and,frar ronlrart can the basks of lowest and/or hest hid, proposal and/or contract Thai met soeclfir aeons in accordance With ttic lases of titer State of Texans, to wave any formality or irregulantyfr to Make aaWarr15 In more than one vendgm, to reject any tar all bids„ pr®po5at5 andjor contracts and to be the solo judge in detarmhuktog. which flirt,, pr4pri,wi aril/ear contract will be most advaantageow to Cathotun d otanty, Calhokin County w+ill vwalu ale and award a bkd, ptoll cisal and/or contract basedc o I'twuA and best blati. ptrtn,praSAL illud/nar ersuntract anteeong sp *rkdacataort5. 'Lowresl and best laic&, proposal andfrar contract` n cam a laid or rafter providorig the beat value considering associated direct and kndirect twat, incGurllan ttaospottj relaabilityr, fife rywle, warranties and costorner service after a sale - Calhoun County reserves the right to accept aril/air reject any/ill of the raptkom hi€i and or proptlied a% it deems to be in the best interest at the County, An award' is final rimy uporl formal e xcutrsan bar Calhoun County CommisOcurer5' Court in the event uf tie biers, proposal and/car contracts, the winning Odd, Proposal and/or contract is determined per the Texas local Governmental Corte 162 0271bt. CalPnoun C.rtisnnntyr Texas as are rkfirnna9iv`e ,rkrltaarn,�F.rl4lak i7pputrtrankty Enrp:ltnyer 'the e;ourtity t3r�es ntad di5rronenate ors tine hasi5 ref race, roller, national oregkn, Sex, sexual odeolatittru, gender ltie*nlilye religione age or handicapped status in employment of the prrovisfon of services. Section 3 l tstdents„ Minority tlusiress banter hies„ 547iall Business lEntar,parr3e,, Women buslroess Lriterprrses, and labor surplus area firers are encouraged to submit bids, fitoposats and,for contracts. F+:ssl;�ltalt�tttt thHIT isucces5c yen for may not ass finAr self or ocherkn SPI 5fr r GtrtS t id, prnpca5atl av e r conCt at't withonrl written peermtvanon of Calhoun County Commil,00eterV Court,, ��r�to._c!p �Irts Frrytao;�ls anllt'nT_421T�1':�i It lieu blip, prttptasal rant& yr Contrite; are Irnteft Ill ire r crVer a sparweaf t lame per said time waitF be given, In the, specifications arrd/or In:structls`rrus, t+d,. prrilinosal and/or Contract Qbllltatlert. leads„ p3roposals antlptsr contracts are asvartled nn:Gy uppn fu�runnal eruwcuattrrrk by Calhranan Cr7rant'y Comnihsioncrs' Conn.. If a contract 15 required,, the Calhoun County ]nudge or rather person authorired by Calhoun County Comcni55in ners' Coorl must 5agn the contract before it becomes binding one Calhoun County. No person ks authorized f to Sign coartracts acid/or apreomieants until authorized by Calhoun County Com nni55eoner5' Count rage 'r 4,A F5!. llivery All iterns small be stupped VO.Bd Inside $ur silk location) delivery unless ottrerorrse stated in the €pecificatrons. tielault in promised delivery (Wlithuut jtci�pted reasons] or failure to meet spxerafiicalions, autborires Calhoun County to purchase supplies Barn the next lowest wendaT that met spe�ifra=aliu,�w. v%tdaatta;. Arlisles not in arcorclance twilin samples and spiecilitaboril rnubt be removed by the wendor at the hrtitder"s swlrense., aslt rRisputes tranterrarraf atuatalr' of 5upplres„ laroducts, aaidfssr'servie ass delivered urnrler finis tok3, gartrptr5 a:1 andof r.caratratt woll be determined by Calhoun County Corn o nissioners` Court or their designated ¢c�taresentativaF. Terrttdttat7!taet; caldioun County reserves tire right to terminate the bid, proposal and/ow contract for default if the vendor breaches any of the tenths tlieielo, Inclu dirig wararrantlars of vendor or of the veridur becuro s insolvent or commits aactz of bankruptcy. 5orh right of termination is in acddolion to and rwI in lieu od any caber reinedies, wurhlatn C.Aou n County may have to lava ur equity, Caefault may be construed aas.., but not IrmPtr'ad tta, P iltara to dela,ip the larrsCOa r fgr nts and/of seiwrcis V#ratbin tttt proper anrtlua#t tut time, and/or to properly perform any and all ser;aares required to taltaoun tounty"s satisfaction andjor tar meet ail Queer obliga4uns and rettuir atierat . Ftitdsr propras§•ats arntt�trr cranNraa_•ts away ire trrrrntnated b+arilhtaut r ease aaptara ttirrty �3[D� hays arrr#ten sootier Ito either partly unless rattoa.r',vise spterfied, the vendor or Calhoun County must state themrelo the r e#as(ins for such canteltatron (alhourin COUnty^ reserves the ribht to award cancelleed bid,, proposal and/or ea ntract to the next lowest and beast wridcar that met speradicatirnrrs and is rdeerned to doe in the rnteoutst of Calhoun Cuunt,y. t�dttt�tat i'Errarr�rRta 7�xe�s: Caihraun County resery s the ra F to rQtt.(t any hard, pfopieSitil atnddcoa rtocitrakct subattitted by a viendor ositeio$ dr.lrngtaent property laxes to CaBhouri County. lexa5se If the vender suGaweelaeenttp IN, tdeinntlua#nt rer flee pairrtrerMt oat t,allioun �sauarty tours tires. ansy toe rtruneJS iw�r ctiteGlallnrn. iiP the daltd, prttgrrssat "rrid�aar c'earytrar:4. [)espite anythlai� tit flee rsrntrry" rf Frye endor e5 detiPcticlerit in payrr nnant of Calhoun County, taxes at the brie of invoicing, vendor as'sefgns arty payrr necit5 to tre made, uriclwr this bjdd propo%ai andjor contract to the Calhoun (ounly T,a� Assessor Collector for the payn'i:erit of delinquent taxers., �eritdlte of IaaterpstartN Parties — Form; 1235 5e€lion ��. wvas aatdadetd tea tt,e �trrernrrleaTrt Crane by ttavr �4r� la*xa� te�t�katurrr tkrrcaugb adoption of House dill U95. Senate i4idl 255 adopted by the 65" tO�astature Regular 5am4itvn arriceided 6tie daav effective fear contrao;ts enttireai ieitto rar anitrairJeti airs err after iarruary &" �Ctll�. F:.m^,tx uk is ddilhortal P)eimtprtinns dnow Freers IZ95 requirement were added for IV acon tract with a putrliclytraifed buylrtess entity, including a WhollyciMwd subsirikard of the business entity, 2p a contract w4h an erectr€c utility as defined by Sectken II_002 of true Utkfities Cade, or 31 a conlracl with a His utility apt deffned by Sectton 121.001 of the tttrlaties Code Nolarvaliancxf Form lY lia3 been replaxed lay an urn5x ern 5tatenieot unt4er taertaity ul Rea ittaya bVail atatltrarr-e d representative of the hits Hess erilrty.. 1 Rwe texas ECRtics t'4igaiIII isMOn ptrOil) Iflgate €isles 10 niitkleroient rite lama aaad eslala8psdaed an ranlitl�gataetal: datd ;p,iiu + ,ellu4c�. 5taln ix easir atsalt !'elf_gnfu_'folna1Z95,ratraa. Tic} Ra�r stales fist a Ctaunty ata;ky tagaC eglttt€ anise �a totafirattwth a laustness: e!ntrty tanresa a Cer1i'Rkcate ut rriteaesled Parties $Fcaarta 129`ip has lit*en ccirriplowcl and gravided to the Coo my at the time the contract ks considered lot action by Cgrmrn 5sioners' Court_ Trr:e tergwi '"ltcaspriess gtntrtybncurdts a s�lgt grrkgnrv9darsliip, garinershlpp tar rcarpam�r:-tllon lwatt�etller tmi�r- parofkt of nun-pfafktp. The term `ronlrxaW hrrrludes anicnitment, extension of oenewval of an e0sbrah. contract ltirds a!ndlot- proposals also require form, 1795p The law series not apply to a contract. laid an iinr proposal between the County and another governmental entity Cyr state agency The county rs g4!%Ared No file Feln-n 1245 wvith the stale w ithgrt tbItly 13M days of aptpoovi app a contract w+rrth a'kbustness entity. ta+ rernnseaatal tranSoar eticy is the objectwe of the law ,� rA1M&t€icbss enlity gtaust �egte€ate furnw 12�� tarlRlnrr. k business gyntrty narrst uses dire appaliratf�n at ifre Texas I_thics t orairtiisststiaa webaite to enter the required lofarratateon on Fmrn 1295 and print a copy of the completed form, whith will include a certification of filing that will contain a unique certification nuar bee and date filed in the box ireailed "ORtas.c Use OW located at the top rallit hand currier at 1Rte tafffl, ,tart authutera�d agent cut ¢Fie ttusgness eaitgty ntuxt srpin and csarawpgrele the tiaithan ggarlteari of the gri€qte ropey of the foram afhn inrip, urider the penally ON paerlury trial llie ceaartgpe lt'U 44irm is, true amd' csarrect. �af7rtiurt Ccarartt,s t'€irnrrrssaarpers' �cwart kwr:Pd rrgit rixnsi!ifer Jc?r �O�t'ri3rr gaaay lar.'r1� parcapatasral urrrd+rrar �rJaatrrtc't mvior a business enrPly unless rp ug rircurra riied 1sy ra COMP leterl, c117nutrd O! in 12 or NO % gneci santeraar nt' d'r6aring Off provi.sion of the law deader whtlrly the busirtrsw enrdty 4 exemprt. tdr rater artan lrarrt~rx.3t3p mays aRter Calhsxttn 4,gturrty C:urtagiiiscitaners" court apparaucs a €tarilract of artarsds a blot tar prapacasal mvtth a busgncss e€attty, the. Cciunty rift*rk wvrll Rill~ ackt,aaYwrledderoterit crd reeefpbt iad the Form 1291 wwrith the lexas Ethics Cofvmtrisiurs The Texas Ethics ConnnMion msirl post the compile to d form 1295 to its web5it'e within seven, p Z} busrne ss ilayi after Calhoun County ac�lici n iedpy�s: reci=ipat of the furtrv, Debarment; 'Wender certil`ies that at the tiraae;xd sulamissaon iar Its bid„ gropaasal andr+aar [ontrartv�nt�or' was n,tat cin the federal governnient°s fist of suspended, ineligible or debarred vendor and that yendor has etsat bean placed on this list b-^twr^en The Time of its 'hid, proposal and,i'or corilrarat submission and the time of execkation, of the hid, cvopaosal and?ow conlraca. BE yr nritae 45 pfaeetl sari this fret dt ping the tern, of th:e 4ir9 propr)sat ,aertt, or coagtacfi3 the vendor shall notify the Calhoun County AudUt faise terlificallion or failure to nrl0fY Ong €e5VA In terrrwlaaatann of the bld, proposal ar dlor auntrjtt fur d0fdu0i, feaara ces and Payments; All nvn{Ces area suhtett ira apRhroval by the (alhaun Ccatrarty ALIrf lot � 01fire^ fnvoic€s shalt be billed to Calhoun County to tht attention of the County Departrneril that tine invoice. pirlains to attd, it applicable, have all raecessady baclruti information needed Invoices shalt he alemired (detaited� and frtr" of sales tar fstatc, city and ucauMv sales U10 and federal excise iaaes„ if applicable, Invoices that are stint billed to Calhoun County to the attention of the Cdonly @aepattrrtesht that the rnvoece pertains In, not tteraaazed hdetadedl and/or free of sales:tax fstater city and couasrtysaLes Iric) and fedefal excise taxers„ If apphcahir5„ may be returned to the vender for coctecijons.. Calhoun County mil not incur ally fees arid/or charges fiar this request aFktY,d'aas' May in payment of the invorcelsf that was or®fltrYeally 4triyrnitt{`Ci �ryroari'etg'y, Pawnnurnt of all unvokes grill the made unto the; pooch aw prefer and invoicelsl are properly arid timely subOnerttod to the t fhogan County Treasurer i Office by the appropriale (runty deparimenl Facia County dcparlinent 11i resporisilfe for submitting their purchase ordvfr for pay=rnernt to the calhxrtrn County Treasurer's Office by fire deadline Wine and slate set forth by the fateasurer's office, No payment can lse raaade or walled out urtntii iippto+Arf by Calhoun Couoty Comillissione€s' Count. Purchase order due dates.turries maid commissioners Court dateslrtivnei are subjea to chatage„ Calhoun Counnty's abligrataon is Payable only and softly from funds avatlable for the puerpoie of th.ls purchase. tact of funds ;hall render the artier null arid void to the extent funds ear: riot avallable and any delivered but unpaid goods will be returned to the seller by the county. Cafhtotaru RMounly ataxy kry Art+flan ruolrie to, 4hu t endor. eartte4 any of er danclrrear 5erWaE2 uvYth�iet irataklatyg, it it Is delermined by (a boun County that gfratejltg4`5, in the form of entertalnmentr gifl%. nr otherwise vrere offered or etiven by the ve ndot, or any agent or representa(We of tthe vendor tin awe office, or entltiuyee of Calhoun County with a view towarri secunne an 04-def and'or service, fit the event art Order aaYr6l'sar service as c;attteted by Calhoun County pursuant tsa this ptsarrgsaon, tfra_r Counla s#rall' tie entitled, n addsliaxn ltn any either rig;hls irticf tenarpolur,s„ to rrrcCnver of saett?lanld tltie arnount of the crust incurred by bidder in ptowiding; such gatuill0s, r.+�rteirnr saarraeats th-al products suafd aradrriar services pravrdard Calhoora €ouatty strait taastPtarna tta the frggthest rn-mrnercgaf aatd,�or ptrafess��rtaf stattdapds ira the Industry and Pays. estahlrshed py lfac 4f �., Department of tabor„ U.S. Department of Homeland Stmutltyr, cupallonal Safety and Health Administrations and OSHA Act of 1970, In the even& produ+c15 'scald and)Iof se wites provided do not conform to 05i#A %indaads„ nskhef applicaE tta cathuun County shad Fmturm the product for correrlian or repla€€ement al the whadoKs eexpense, in the event that aetvices do not conferrnr to O$HA Standards, C'afftdrun County slay' Iranmedfaataly stop the serrrtes and seek reimbursement lot said seFweces at the arend-or`s expense, let tttea event the vendor fails to make the apptapriate ciarfection'sa,7thin a wa�.unable Raney cuffcrWo rn:;ade by Calhoun Crxurtiy s1hallbe at the fe ndef'S expense ender shale not hirna or cxclone Lwy iropl'iid wirfaril esg an any atterFPtpt Lo do 10 1ha1R reMnder tlaFa, Iajd. propaafsalarnd? re ntf:3[Iwrfedableatlhrtup3trcwto} `altrouPnCaunly. &'endOf ns+arfan5 that tlac is �o s aar ct,�rkfkrml4*ruse �rFreFa9 coridktfons, drawings, zand1w desteapfthons lasted in the bh f invitation, prop owl and/ot conafact aead to Ih,e sampale(sB furnisbed by werador, of any. to the event of a can fha helwfeen the spetifica I rnis,: ptenerat eonditions, daiawvlrags, andRof desmiptionsz the spu5rifiration5 strap C,nv,ern, drift 44ems n@I;Y1i tBea F$e4'i�r 1F6 fhP S2 C�r�F�s'S rrPnd9tli�na kpnl4':53. f}tlk4�$"'r15.€' 3f7CtltFSti� 11$e dt?SI}PM, 'itPR:7'4p;'#tN e417d quality of materials must conform to !be highest standards of manufacturing praclike lentx :uppafia=d wrrtrler this ttptf, prdalacasarl adtff',�or rr7altfadt shall ba sukajett psn Calhoun County''s apptoual. Sarc,cIRs fact vendor shall warrarwl that all uteanspservices shall conform to the proposed 5peclf4cattons and,for all saatrantees as stilted in the tlPraform Cornmewal Cude* and he free (Torn all defects in rnalernal, worknaarn5411gs and utfe. Any hlem5 Round defettive or not meeting; specOwatrons. shall be picked up and parcrrrapfly+ replaced to Calhoun Courny"s satk5foction by the successful vendor at no P.xppn5.p in Calhoun County. Cult<c�lfattiuru Calhoun Cournty, shall have the fight to cancel for default all or any part of the undelivered portion of anordel ar dud services if bidder breaches any OR Iha terrnshereof including warranties Ofvendoff, or Ff the vendor becomes insolvent of files far pfrsflaadtlan under the ballk(uptcy lawns. Such rights of cancellation are in addition to and not In lieu of any other remedies vallkh Calhoun County may have Pn law or equity, Calfin-un Courtly shalt not hncuf any fetq andefear charges reeled to the cancellation? force fdialeure rneans it delay encountered lay a party 4n lore perhafmartee 0 as obflgatlelns under th l5 Agreement, which is icaused by an event beyond the reasetnabfe conlrot of that plarty, yf dhout limrban the generality of the foregoing, 'Force N ajeure shall include but nut be reeitticled to the following types of events: acts of God or pubatia: enealtyw sad15 of graaerrinnental of reagut lwy aulhanties; fires, floods, epidemics or serious accidents; unupoalty severe weather eondotJo ns, strikes, lockouts, or other laboF disputes and defaults by sn4lacwantract4ars. In the event of a Force fs'lala'nre, the affected pasty shall not be deemed to have violated As krotbtipgataans under thfs d1�ra�ernednt'„ arils the circle tot pagrlorrttance eat aeyy CFtatig;at�aras .ut that orally strap hf extd°nr�edt �y a paerrad' Of Rime n, cessarY to PaM'etC04fte the effects of the Force fdtafeure, protaided that th--€+ foregoing shall not plea+eng this Agreenwal fra®n terminating in asccal-dance with the wmindtion pTovisfan5. if any ev nt Coinstituteryp a force fatapeure rxcurs, the affected party shall notify the other praelies In voitiaae.. within tsaenty'-fa,ur IMP hours, and disuse The estimated lenoi of delay, and (ause of the delay. gv r No e-falm car riliht ariseng rout of a breach of aoyhid, ptap wl and/or cootraC't a am be diseharptd In iv4ole or to part by a waiver or renuorkatann of the clairm ne right unless the waaiver of Periunciallon is skfvrpcp � hTr etraisisferatir,a,lall d3 in wrrtsnp, ; Isn f trytf e a reeve t p krty p�ppyt1fc�btp I�lau; 7o the extent it is applif.abler this apreemerd shall be govetned by the Uniform (0,111nieccial Codo, Whenever the. terra "Uniform Commercial Cede" is used a shall he construed as atseaninl the `§Unifornn Cornmercial Corte" as adopled in the SOW of Texasas effective and In flame pn the date of this bid. proposal andjor rontaaa t Othermse. texas state and federal law shall apply. 6rr�pftlbitf�at �gaftt�4 f��rxtrtt�l imter�st In 81r#s, Pr1�,f� �ttttfra�lst NO arPlidatr ur a!ii,pla�yree of Catfnptua, County shall have P€nancral interest, direct ur ind(rect. in ears inkch proposal antilor contract wsth Calhoun County, of shall he fitiandally iaiterestedr dirtomly or trn&ectly„ is tfte sale to Calhoun Courtly of any iarnd„ mAterralso s,upplie%s„ or service, except an behalf of Calhoun Courtly as are officer pr era,ployoe, Any willful violation of this section shall constitute In office, aid arnyoff,ca=rer a attpteryaat* dually tticaeCf shall her subject to disciplinary action koridet applicable laws, statutes Sind codes of the State of T-exats. .Any viailatio n of this seronn,. with the Won irledget. expressed of implied of ltae persnxn Of colpoidilon contracting :vith Calhoun (riunty shall rendef time bids pr-OPON411 isndfer mnlrract involved voldataie try the Calhoun County Commissioners' Court, lttsgprartt�, Ila°fore commencing work, the successful vendor stall be required, at his owun expense, to furanish the C-alatoun County Auditor within len (101 days of notification of award with a certificate ref Insurance sttor'tsvw,l the following minimum irnsurarace coverage to be in force tp,ruauptfnotrt the term of the blcl'. proposal And/or Contract Ihigtner rates may apply depending upon type of conlractf Cerra,n,erraal t'xvnerat taaattatityp't3enetaf.i�pppre�ate f$t,,E,"�„tfl,tryrprcatcarl NAP,r9 erg a_nernpensaElaaat sat Statutory Iirtifltsf niplovers Iiahilily f5 t, „tom rrr greater), uto Insurance isloo,000 EIIF''Ekar5fOOaOW ttlE'o/'p;100'wo ply or gredkerp itpaw cr*rEifia ate rx,usE reflr6 that t:aPubcaai Ct3urrty, Texas is an eatlalitioalal trt5tarvtf on tfke C,e:eiepf f aaialdwly eawaIIra:�r. fas..tn instrrante policy to be turaplOpetf by sutra€s4up tuidriatr shall dttrfttdr;, tsy erttfcrrsfanent to the parrlkry, a sta4enaerst treat a notice sl,atP ire pprxen trp ltte [�alhotrn Craultty �utirtor try' certified mail th'srty f,3of ,�a��x pr6trr to Car CCjlatlun or upon any rnaterial rhange in ccnrer'ige, �54fA Rettaalr�arinn �; Vertdor nroust meet all feideraR and State OSHA requirements. the vendor or contractor here♦ y guarantees to Cal hca in County that ,all rnataer als„ suuppmes, equipment and{or service's Wed on the hid, pxopciial mdfaor (ontiact, purchase carder or in'roice shall cwifurrn to the requirements, specific it Ions and standards promulgated by the AI,S. Department of 10hrur undex the € cc upeational Salety and IllealthAct of 1970o as atuerided and in farce at than date iheTeof, P�t7tN F"rtdtire I All protests and disputes will be held Ira porl Lavaca, Calliourt Cuwity, ?exaaks. .gri'Nr natural tar prospertit'e wenr�ieyr swtura heltc+«'e°, ttaey era arrewed An connectrtxra wath or taeptarn3ra@f tra a hid, proposal and,tor contract may file a protest, The protest must he delilfered in mrting lu the t #tRaotun tcsatnty ywudit€nr"5 Oflace, In personcat Irrcestified mail return reroipN eectuestecf ptim to award. TAie wnr ten piotost most include; tlait9e; rtaaitrng atAdress ar,d tluuslnes�s phrapwu? rauinlaer of the protesting TaartYl Appwopoate WoritilkAtion of the bid, proposal and/or, contract being prolemed: A preiise stater„ent of the reasons fear the prolesl; and Any documentation or other evidence supporting the protest and ally alleged Claims, lee Callwoaxn Coxinty ,a,udutor'a �aft,r;ewsaiAl' a�tier,apt Ace ra:sialvre Auer prr�test„ ns�lua9irat; at Alwe Crauanty Audilor°s option, meeting with the peatestwnn part}. At the ptotest is cur€cesOully r'eserlved by mutual tgrs onaa#rat, wirrwtten Verifkatian of the re.5prulion, wolh 5, pecifics on e,as h polot ,addressed m the proto.5t, will he forwarded to Calhoun County Gomrralsslan rs" Court. If the Calhouru Count'r' a'+uditaars �fflce Is Hirt successlul li, re5€pkvlaag tlwe protest, the protesNkng panty raiay request in writing that the protest tie coayslalereo by tamourt Countyr Cumnii,sIonersCourt. P pph,caahke documentation arwd other infomaiiiani applying to the protest will he for -warded ley Calhoun county CtimmissioneTs' Court, who w0ll Promptly re'ijew, such datItrorentatron and Information, If atftiittonat tnfttrmatNrun t, xerlwaiirr!d, t_a1Nnc,ndai d"rya rwty �a�rrswn tssknner s" Court artdA rac�tef� th�j�r��NewA u7 party to prOVOUe suctt MOOrairatl0n, The cic*cus 041 ryf Call,raun [aawnty CturnrnissnFr5' t"nutpt svitN hp final Ptt�ftt: ktt thTFTtRNli7N3 A,ai° aylA gcvepr at er,tal rnfuaranatixan as. 9are3urrre43 tra he awasfal3Re tta Lilo puRalit: t_ertaln eixberxtinras n ay appRy No the ddsttosurp of title Information, 64swemmootal bodies shall promptly release rLqupste-d ctforn,atlon that iy not confidential by lacy„ elther constitutkinal, statutory, cap by jLtdirjal de,crsiool$ or uformatinn far which an esceptcin No diRiosure has Plot been srsught. r3s:, wg�ra FAlflOQN (OUNTtf AUDITOR 1 u requv%t in,lcunlatnun fropin Calhoun County, ftftate mntatt: Cindy Mueller Catfbc uo Couarvty 4urfitur C aOtuuuuo County Courthouse Annex 0 202 5 Ann 5t, suite It Port Lavaca, TX 77979 Phone! 3615534'510 Far. 361-553 461.4 Email.:iull��.krff jfhrtrwucl,tt Tn rerluet a ftiri an4ljuar luaral�aal lrac�rt lrtrarsi Calkrr�uart t rauarrt.ylea5a cutrrtacl 6{a4f Assistant Audrtar Calhoun County Courtho uw Amex H 20? S Ann 5t, Suite Dart 1awjra, TX 77979 Phone. 361-5S3-4610 Far 36I-553-4614 EnnaaN= pgjAy.h't3It31lssatan�ntYfiE Biel rirl,d`�ut lur�p�a��a9lia[I;�t� rg}aye al�€a 1�� vcttirr�cl 4�n Catf6urrro C�o-rrr�t}f"t w�l�€itn, �"�f ��i-I!�'��- +�nclpr Pid Notice s and Ike%rani. �E�it�t5� F4R c�ll�Ll,eF9�k7��'�f� F�It PROFESSIONAL ENGINEERIN4iAmi�"iltt iUl� Ll,v,UMVETIN Scnvf%x5 ft7�'THE C�,i�#�€JN �9��i�ilf'yP �FktIEN l�ii�E P��1E CE�t��di�. CI�S�TiPF�T•i'�'YN Calhoun County is soliciting this Request lot qRt U) for parOfesar anal FngirneerinFjasrchtectqjral/SkjFveying services in support of the Cant cum County Green Lake* isrmject_ The Courtly ss seek:ing a pfolessiranal firaltfsp to prravide coastal engineering, r¢nannprehensive design, waov, analysia,, planning survvys„ stualies, and Other an[idlar'y serviced necessary to impalement profects under t:erraas and trandii0ons, established by thiis RMand cal"un Coviity, ftespondeatjsj 0osern by the County for potential green Take Prnierts must have Professio lad Eagnneeas, reg¢slrzte d on the State Of Texas, on staid and rust have demonstrated ekPeriettce in per€'tnrlrttng tcaasla' neig lectrirne projects, including obtaining permits Rrcuo fhe L(S. Army Coops of frugineer, - Galveston DiNuott, for coastal engineerrn;g" projects. ftesporicientisj must demonstrate a coastal presence or substantial history of coastal s+,erork alnd' servo 1CC5 Within the teas Coastal Management Zone aridi the ability to perform the services listed W%ttuln this" fRFi�, �PJ IJFEtthrl:5 lie county County is seeking coastal engirler"Ing services necessity tO inapplernertt prtajetts, surveys and studies at Green lAe Cmunly Park Paik projects way include activities such as lake shoreline restmratiaon, ranrshland restorallno, restoration and/or creallou) Of bird islands, and coihteuetlion rnf retreatixknai outd�mr ynfraslru�taare. The Caunty rrnay retpwire one aar nirare of the falpra�ptng, areas aaf expaertcse poi tlhe ssuctessful innplernentation o park' pprnpeets. que capabtllty o€ ttespaondentisf to pro eNpertise in more. than one for ail]: of the services ideali'fied below raitt'be considered; favorably in thri LOunly`s ainkang and seteCNO" prtycess. ftesgondentfsi may subtowract for such seriances", however, eiristnrng repaticalrsla pas are pia €ctred Alt subcontrattrnp relatimnshdps for services shall be clearly dof,urnenflo(ir No prinfily is lirnplr€d by the cnutler of the following services requestetf by the Co unty; t}i wuttspnnint of pratclstion and restoration rnelhmds for fake bird islands:, Coastal marshes and wetfandsi Design of shore protection prmfects and crustal structures, Design of outdoorrecreational infrastructure such as piers, beat ramps, pavilions, cararping facilitles, and habitat mbserwatfan fat:€hires ■ Ecconoranic analysts of public and/or private recreational and environmental benefits and crest allocation stralep;ia s;. Develcrparunent of casnslruclltan plans and spetifiaalinns, bid documents, and hltf analysis, Regulatory is ved l an (I perm ill Ing rnanagement and aaunrsighl; • Conctructioti rnanagenwut and oversig'ut; Study of Rake sfnarelme ptu esses and water and 1,16ntl dyrrannits,; « Study of and dynamic); of whin d waves, sedirttent ifampiart, and inleractina with s Geotechnsr_al and geoptnysrraR anwesttt at,aamys necess-iny for the design of coastal engineering tun5lrwudo] unn p3Yc}�ec`qs; Monilofing and data ccdlvetirpn„ Marsh and vietland maillq orinp„ Study of flora, fauna, and habilats of coastal mimhes uplands and bayou onvircrnments, a Study of bydraulics of river channels, bays,, a4id Inlets; ■ ManaRennent planrniap, and sudiniient wurce itdentificatilan and quantrfaration; Statinn ltiaard` analvilsp failure analfpls„ PrObabflav, and certainty, Steutfy od' long-lerrn rcmlacurns=u to coastal ftazards„ such as lnturrlrane,, wpw ire r rtn events and river 0%lerflowr: H App hratfaans of dredging and ttu� beneficial usar of dredged rnweriils, Independent engineerl g review of all abov -mentioned' wefvrces. lI is artUcipated rntrftdple inkfkwtduraf projecls WHO UP of r iryirnit ClUralMurr, Scope and comprleXityr. Spaetilic prnlect schedulels) will be ccrordinaled' helarueeat the r oUrIty and IRne successful reg londantisp. awl rrrork requested' aaf fiesponrienl�5� describmsd an tMnar 9�urPe rat 'xerronces wadi bdf issuactt fay sp�crfl tivotten work authorization from Calhoun COUnly. Such authorization wnil tae to the I'rarrrn of a. Mork OrdeC and HICIUCfe a; parllrtrRar szope of services, a schedule, a last of deliyetirabte% and duch oTher rnfrarmafion; at 5pe6al coridltiraras as, may be necessary for the. wcu k r'eatuelited. OoL or more work orders may be issued under a e_cuntracl during Itusa contract term ONTRACT TERM 4r rwaces purewiriFcl, emndcr argy, cdarplracl rsuitfng frorta tfais !k({:t s*nll tae retltdirm*d ran amn IrrugauRar start as neededf basis throughout the, erantum pentad.. The County wer ves the r4ght to increase this arnon€ni if additional funds beturne avadaWe, Any contract iewiftinp badman this RfQ,ball be effective from the date the contract as awarded not to exceed Rant [41, sale"rida,r'&ars lrrarn th3l f,s4 esAasu afalc fcer"rd Whip Covntyr .tt Its own discretion, nnay extend any rontraafs� awarded praasaeaavt to this RFQ,for wrpa to four l,tf� asfdlt€aural years, retbjea:t to leans and floo lition_c mutually a re�eable lea bol h p rrrtie s. akny a'Wward'ry t WrWt4ev ant ugWorW Ihre suctessftal rla,ottnaracl terms, apprasal ofO conlract by the Coumly's lyttaarrvey and the appricivalfaward by Calhoun County Cornnur..sionme Coupt, �[FfltliF*EfVrlf Seletlerk�surcessfrel ftesp',iprrrdergtfsj will be tt7rrapaentiatecl under a ii carder,, it arty, based on a nettrali.:aletl fee. 17401-iriun County n•tali no guarantee of volume or usage under anti work order or coratrace rmitrrwp, Pori tots llf Q i�lfllT'l`#'f+t'MkPur3iflL �ttTFit3RlA�1k�'t�? Pausing the tr rrn of any contract awarded smarter this ltl Q, that County may rerpue5t Respondcot1*1 t0 tatMrfurnh eertao-n tanks as listed in. the Scope of Smictes, mabtect to a specific work carder All O orders shalt bar are wi signed by both parliws, and shall Include a steppe of stirv4res, a list ref tasks to be performed by li spotrtlent„ a tiour sarlvedule, a list of dehwerables and svzclh other infaaniiattrnn or special conditions as may be necessary for the work reyue�#e ri. S�tl�iN� rvRl'fEFll� RFQ respumes shall be craps stently evalumed and ranked in accordance with the following u rileri:a: R� lt�a5 fdlAXME. S>Part� tlWar attathral tr�py ul the tae�iar�aarfA'�PehPt�cltl'4r�ra'a±p�kt la,ptin She�el Prat frrolrn deRaip inEor>1s�alBr�n u�rr tlWr�: criteria. fear V ttv�s faFt� ftaespaaaavafervt's epsralrf3catiorWrc. quill hi' rualaaalev9 aald Ehe rrWro-st tytWalrl'red ltesprrartdvrtt autill tJt salt}t Eed,, sulaject tra pep;salWalicon ref Paid arld heasrWnalalu ctiaaiprnihialEl6n. id'AJIJ1kTMl4 CftpT#ftlA by cn�nlcsrrnaavt+� �aoitll dale paws, RFC ftespaciAsses Sl!IalM Eae esralhrated prW arrrrrdartr+.* ssraEtW chapters 2155 2157 oil the Texas Government Code, fMNllu#lilfltlbN tlUf'l1.tF1'#l�?f�'� Rtsporldents ravust rWheet Ihr+av'WiarrrWgaprty agaaalafacailsWrls listed �l�lrssr�.. FllrttWatrrTWure, RFCtrespivrv€es lhat appear unreahsltr in ternvs Aar lechnical capabdilyr, conWrrlitrnenl, that shuws a lack of leclhnical competence, or that indicate a faature to comprehnaid the risk and complexity of a prtttenli canlract may he rejected. Respondent, must have heeaa in buF ness for a rmnimuni of three 119 years at the principals shall have had ownership/management esprerFonce, in ai previous coimparay that provided coastal enpawneerfrt rompfullwasive deiignw review, pFjonln& aoafyses, survey!, 5wdi05 and other sefvltes. ltespurt en us ntu5't Inave. wlemonwated experience m providing rrpa'.sl:il eri,�lFFr!trF WCM�, 5E'r5w'ltie'S in the categories r"Ueste.d in the Scope of SvFvvices. liespcindeI %niuSt ewrrpfoiy al least one crpastal rnwrieer regw5tInr as a fwrmfession.al Engineer (PT) in the state of €eaas asa hull -tame permanent ermplrzyea of the rw_spettsve {ewntlpariY'. Respnn5m5 should not he overly long at exceed ihirtyf f Ttt} paagv.Ys rjJL length, not includkie, appendices car attachm mots, and shoutd be formatted as follows: 916' x I I' paper„ 12 pitoh font size, and single-51ded !legs such as. te9wred Points to he Feturned with the, RFG of annual reporls DO feTO'T count against the page limit Emphasis should be caneentrated on cookiernance to the ftfc! iostruetrool, to lho RFQ rcySAlrQrncrts, and an comp1mortm and CWay of ConlerFl. EA-pen.sxve bfndw ngi, w;o iaed rllsnafb s, paornorionof rnaferrahs, Oct rd'fic^ r1or rtotessearyr or rfrsired. �'� EiIJiFtEfk 'filr�xiwQ PAS®�� pf'ifT4��(+11�Tf>�Ifi! Respondenl must provide satisfactory evidence of its ability to manage and ctroadmate the types of aetivitae>s descr bed' in thus Scope of Stfy+rtes and In produce the specified protduets or serwsces on t.lrrte: fTespwjnd�rit roust prraylrirr The ft�ftlfn� lnfearrnatlan formatted fm tftn rer'prtns� at fills a. COFeaapartyr Narratltrt+; (TJ Tite Year the topirFpany was fraunrled, Ebackground and history (.and parent company, if ,tpphcablel and, if l tcurpcweated, the state In which the Company is lnrorprarated and the date of rncoipoiration, If the Company is an frktt-of•sljtel Respondent, a Ca rliflcate of Authority to do business wn Texas from clue Secrelaty of State must be provided as an Appendix, f 2? The Company Uwnershfp structure fcerp ufall0n partnership, E K, or sole propprieltif f 3f Location of cdanpany headquarters and h:rLat@Jn of the primfry office(s) that v 4U serarice ally Contract resulting from this RFQ� in addWaft to a fming of offices intended to support the contract with cft'y, state, tefephrrile number,, emaff can'larvt address, and total riumtaer of personnel at each of these offfoe°r la. Staft`irtg P'rwafffrz: Niame, address., lelephranw^ nurntper,. and etaaa:ll asldre5s W5f tfae Ftesprasiderit"s praint rplstpntatt for a pxps5il le contract fesulting hole this RFQ Respondent should provide brief resurnes for fey staff to be responsible for the performance of arty contract resulting front this RfU The staff protde(sl should describe personaell by f4wipiine and should identify the Tefkas professional Engineerfs) who will :ipgn/seal eraginecong work products, ffcspandent Justification: d ompl"e information regarding hasp, the ftesp• Relent ds ttuahllohl to Rravrde the ser;aa es (described In the Stope of Sem ires, focosing on the cnrrlpany's key strengl:Pis and advantage (as t alhoudn Comity Irr select the Respondent. dtla(or Su sonsul'tam, intalrmtatlon: . Reslaontlent mush identify any with warhorn the Respiondent intends to Utillae n performing woOkinderr, any cmitrsct of wusk ranter resepltfng dram than RI it Restrintdenl must in•dla:ale wrehetflee of not Re sp otidem holds any It i , nanr,40 interest in any sutaconwhant actr (firs e. 4dtdgattdmn ttl�ttaryi Respoodeent must include a complete ddsclo5orle of any alleged iar 1.4goMptant contractual faifuees, aau additG(Jn, &iespondenl must &54ose any tu>,ril or CTMI nal hilg+atkm or mvetti alion p toddnp, over the fast three 1:3) years that Invotyev Respondent or fn which Respi ndent has been judged guilty or liable, f ailofe to comply with the tetrans of this provr,ian may disquatify any Resp ardent. f Aranuaf 6tepaiar;; Respondent must sul3mit an annual rellimt, which must include the fast Iw �2) years of audited financial slat+ymenls. A dditfonaldy" Resfiondenl should divriose any events, liabilities, or canntangemt liabiaio s that could affi tt Respondent's financial ability to perturam any contract or crank: order that aright resukt from tiles Rffl. ti d�$l lPditS-ftt+AA'�t[tftt�f+�lt�b5 RE[itldtiEt? T� �IE�Tp�j��ki 1fgPlTdl RgSfr�diddiElr9T5 Respondent anuO return I iv following forms with tdnelr RFQ: Affi lawl cerlikale of interested Partaes, Form 1295 = Must include waahAv, submitUrtg your REtl Condfict of Interest Cluistieaaran alre, For E3ai EvMvendor doling Impsloessvratfb the i ounly a7r seekmg I do business with theCounty must complete tier i and sign and date in Ro-t T. i helhker oar not a cunddlat ai dsts determines the mhar Indio<rinativo to include on the foam i., Certification Regarding Lobbying Dis io,suffe of tobbyrrlg #6ctMlios System for Award Manapment • Consultant/,hrrre, and its Isrkncipaatr. may not be debarred Or su 5poniled nor otherwise on the Excluded Parties list System f EPLSf iri the System for Award Mariagerrnent (iAM) iarclu€de werifinatfcaa shoo tfae rr�napao. y s t rgllas afie cantpaany"s pariaacapu&es are inch listed Gate not debarred) through the System for Award Management (v �A.lttay.l. Enclose a print out of the search results that htcludes the record date and Comptete the IwerlifGeatacsn Regarding Debarment &Suspension anad Other Respm�nsibility Matters form°t: Copy of Currant Certedkcal'ir of Insurance for Proliesskcnal Laahihty a (louse MR 89 Verification t Residence Certihcation ire -9 ram= oa�r,o- DEADLINE FOR 5U§.M15jlQl The RPO alust be vertmded in the Cninny Judge`s office no Pater Than 2:00 PMt Tuesday, April 28, 20o. It is the responsibility of ttte sarbmlttlrrg entityto ensaire that the €tFQ is recelleed' ixe a Time 11, manner.. RFQ5 received alter the deadline will not be considered for aw aiid, regartfless, of whethv of not lite delay was, oubidvp idle control of the sulimirteng entity 4etlall l't ytrr FtF; tie 1hi<« f�ilt�+riry al.stress tlurra�rat,d� Ricla�rdl9 t�oywr Calltauru County Judge �311yann ��unty d:rruttt�cruse 211 S. Ann :St., Ste._ 301 Pool Lavaca, TX 77979 Pre RFQ nrvtest 6� drrfha��r��i dtt a srr�9�d � x 131�r��r enurap� tie�rUy rnar�ed'rttu t'he +sutsEdr+ "RFQ 2020.05 ProfessfonAll SeTvIl[es for the Calhoun Csirrrty Green take Proitt+t" F! i 9T Y411 1 jVjf $ ti i FO _ # it ltespQtadePkt must rat J'rfii tlae f0F Wing add!Itaaraal i1ntrtrrnalaoa9, t9rn75 s+artlt tfti+ia-�� : Jeffhdau6l Certificale of interested Partles., forma 129S -, Mast indudv vwtaen saaibnaillieng your RlLQ Conftrct of interest Guestiunnaire,, Fofan CtQ � Fverj wendor doing business with the e_oun%V or svtWnti to do kausincss with The Counly must complete Rox i and sign and date: in Box 7. Whether rat not a conflict exists determiates Oie other inFortanatlon to include on Itie form, • fa whic;atiun Regarding Lobbying Disclosure of Lobbying Attiw= ties e System tot Award lwlarnagetnnent --Can€uitanljl irm, and its loran€ifrals, may not be debrorrt,d of 5uspentided nur otherwrase-on the €X.efitded peartiets fist System It-.P 5t in the System for Award Management tSrtM Inclo4e wreritif atioll that the Company as well as the camp aeny°s pranupleg are not listed tare not deb.-arredl thrayum h the System for Award Managenneaat @asp✓ SrSlw6 l M Enclose ,a print out at the search resufts That includes the record date arld romplete the Corlpficatlon Regarding Debaretrertt & Suspusmio n and Olhes Itespt nns+itily hidaleefs fornv Copy of Caarnent Certificate of Insurance for professional Liability, a Ftousck hall Fig'Verafiratnon ♦0estdente Certification W, q STATE OF TEXAS {} f9[FU np IV L4 Ja tiraderst tied authar3ty, on tfops rfay pd rgr7nA If appi-earc�F krnu^ 'n to ranti #o bei the person whoiew name b5 subAmfibiA to the lullmerirag who, upYnn path glly6v l arrr thi Nslarnapyr�er ��er�m#ar�r, air+rothrer �r�araM nr r�3fdicet ��r pfe� p�rrncipal raf #hn &ora�pant�c hn the nmallief of the req ueV fair rpuahficat4o ns to whirth 00s affidavit ht attached, wand t ha,v'e full kncowfedg;e of the retahonsof the Nuposer volh the othet firrus rn thin,satme htoge of busine 5, arnd the Proposer k% nrop a rtnernber of any twit, pool or combination pco rontrol the prkeeof the servicr s in this propmat, or to influence anV person to submo9 a prop o"It of riot to whimilil sr propnsal' thereon, B taffariar prtat I ana �ui^� auttror.t� t� �c�+tutea thpt requ��t fc�r quafift�uutaa�nt, tl°rat the rcmipatsy„ rotptaor4111011, fltcnr paartnur hlp or individual ha%nrot prepared this iUQ in collusion withany other I farrtftcr aip{irrrr Rfiaq than Rrtopeasar had n�i# ppeaeta, a�fir�ekcf Fri pgx`��v jnor ittt�n�� to p;ive �7G arry� E,3a�nn freteafter any econorratc opopinr#unille, futruge ea ploytrienit gift, loan,, gratuity, spera,al sir#coun#4 trip, fawol, or !rer1'r t to a pu'bilic 5ervant In coo ne:Lction With the submitted proposal. fi�fttrarnp firieatr*cf �3mr� atntf Tat'te raf A,fTiant d�a�rnpa nP Adoftess Phone ftui-n u Fihx NAttmbet Umail ,Address 5'a'�d3pGpJ TCR rs,NLi 5ttp,95i.hDf:€Ca l¢F:tC)liE IFAE Fay: file ahonae AafflanG. drfno, care aa�tfn„ staFtti tFiap them facts cunGa4€aaar� ors Ftie aTro+es+ ate teate� seed correct. Gh# _ da;� �'f _ _ , 2Q_�. i4otar�� f"arFalir irn and fnr �a�uarat�, taNxas 4` 11kk)k n, (:enAAntN, 1 CIkas MR, I Or COMPLIANCE Fv 11Jtriti':? a9 k LF?ti 4 C;t1\'F''f ti aiF ti� ['4PL1F` or r' k,y i.',aarreuk n:InA;per A;'rancl;, Ayl hmcv lar Cvw4atrrkis4irw" upon Jam wary 11,, 2018 �tihk'�e ��'?: �p�F�'u�a3. �.w1�v1 tiv tYs 4irrov<insr<5�1 A'uu�' kt} kto-c yr=F� T,:Lan I.s�isf�ti r� Akc.v'=+air, Ili' ,ra°��€��iut ctt 11rf€Lke all; I24u fhe I1'04vdjkP 5 1lw the A 4xAtikya nrjy null Cnb krito ,o- �wiI#A, I ear.tAvk Aaaa3. 01dark€ rood Puke tVol 1#� i pqunwk 'A ful Or cilu;ky .IA Ow Ain I'W u,teAAack is arusi ac5 fuT lztk r, kir Q .irtzn vi,rhfi "4 t'01"t' Dv Lem It,tairws L'nkuty Ier;jusl ." ,I s"Ac nq'irrcic'10 Ilr, ['- ®Aura' krIm U, t,441W,ratr tlfA f,�"Fa^¢ Nke-IraA'A aM vwlit -hrofil i I tw keart, ",�rraitc t" 4rx'-[jj&n err � lners�l, e4VrRLi4mt. ov atvic"aj (A .Mu tmr tn¢gv ukriAra" I he h k a�,�e Attm a'r Iw r 6 a i k,eite2cN Pfse tfu 4 , axr,ry axA aiictt iA r+o-rtky or Mir agcwH . 1 iN glA&n Iswtuffed to tulr t oari 1 tiO9: "A 11w mume s Rihtn 311 dap W tsapgxu.krr, a ,xtth s 0wyar r rnknp to ik- objettivc k»1 Ow lava err=�� lath o-3i a�fao-lr��$ IvP g� �s' I a'�,aslfure It��ul.r °+y*vv,aae:s ner�xkdlix€ Alk� @n,h �tCs�tuti,c fn� ;�rlesti Aaakcud knto tlaanit dtd ami 44 a8w lw7wn, I, 2014 r dditivm%O IAvot ta.w;rn trU, cyvelaa a r r bard ��1 ivv f } a skr x rasj A aqh a r aLfislk ku w1 �§k5t1K +s earueA;d. er hwtinj, a %Mill owatd ,vaf iWisa;y' of i➢ic bwtrKs; entil ,, ':k a u`41ritw A rvurh :rrr elcrkaic i, INY as d AnrgJ rv} '4€t two It wio44 dta tits lukfx-w CoIll lit 11 a ekrvxiaa f wiln A p',s ka`uhkn iLa dId"I aA by S. Ikhfuq L tcsol of the f;ltivdt, ML'4,t &- S`iA elaakrun of Iro-rrn 1>r 5 fr,'t5 t r, Molakitd kyy all i fog ,kaia 10AIcnWhI iirwscr r, aMI ts' i1i PCTJW�, b.N dsa ,,reh+vnr+;rtii re{rc rtagt.s of tht kool kt o1hpli I kir Irq:L€ k'¢hii%d e"<iSirrA�cen{'r �-iiTrA4�1;�5Y,r•4{ r4fi r:6 ic@ Itell:EnxnA Ark: jaV,' 13Ft1 A'§7atir4l4��'.}' �r7 ,rll r`C. I6:}ki�st Rl$k��.'t's'4s�5 vkl'f�s uCu6a t+,.4_�1i%`�'f3�.t'S!¢L'_gfl,'tiP-„�.L57[7'��4�-i'Si�R`I_ 14. �sd`xi{kC'� Eiill9t k4 itl�l �;s,tv'ornis'` kti: -1�, t'toy ordhw A,{ 1.N `147 a 47ehti K. u I2�1.t 1,1aBFa+o-uet t'nu®ti C`�ntrrets�kr�Atcv5 Cvuue'k v:sall rya r.��Ac=ter PrY ,Anc!r vut u:,�+,rrkek ns s.;tA1 s`.rtilr a �.��trH:c raakrt}• titaslietp iA u� �a::ss,Ar,gzatuisa:,i @�y �+ kuuvr,tr"n•:a z1z1 arr�re�f 9rna,r, 6;i�5 k,= � �rltit�� .��r xrr�cr,{ tt�r:,.laan;r�. el- f•ru.ern rNnkane#cvs tno-aen �hsrinAh @Nn.no-s�s. A4eta kvoilofljw *}r, later AW ;a'p pA. after a: a.rr'irtnnasixret�,'�. 4. artarl uIuV,.s at c+olaC7aik i2A aww& a lAia wi91k s 00120+vkrpC kvuia�s.'<�-taCrt-q. Llac C"uwA�dg �'l�rk r�tlt kaRc a�i&err,'afzat,�[=ai�'ru a(na�:mfrA artl ih� h+*rna 7�"p* r�o-rh AID- lakhtss.: f 'nnsmti'biia+°[. CERTIFICATE OF INTERESTED PARTIES FORM 1295 _ x- t 0x SJrJarpiefe tfo�s t . 4 w4fl e It 0*mrer are interwater3 par9leen C.umuruto Rup; t 2. 1 S anct 6 1 Weve ape PO u7We«000 varttdg t Namof e mI tIA, MAY rtaa ailing fasrrra. and thta Oty, ata W and touaurp at the bus kvass— _ ,. ej ariffly x N"a"m at gavalmngntal annty P? s'tatrf ia3 em" MA L It 4 Partyr to the c ontatltt t+or whpth the to" is luting Made S PaOatltty the tdsntatt+ra Matt r uffitio'a usa'd by ttra or alaits ag on -Cy to It Me e,aatrae t,. And prurids 8 detOptron pt ttte surrtctiv, p a.0r Getter p optny try be praaarrd4d a eq#ttraet, untry cum of Ints+uties ;k Catpp #bI Wkwpa Fat Ixtta+rantsd Party cart bvea iitaaa,ae d - Cyst;rtlaetat�r� t s Ghetta eaat9yr at tta�re�s�- e'CniC 0aa.,, am tTtWKaatrt (mE'£rtaY ic�rrt i3Ps'rvY �i{+'i SM.P@{ a-J4+ g��te :r gex p;r+p' x t^ % ?a ra e x e ? t r¢nwe Con a"a'P' ti ADD ADDMONAL PAGES AS NECESSARY IF,'la�a'�a 4cAr camski€� dra "5xaa; Esrv�s .;.•rzwn # .__ way Cowl Vaabm to Ste... na�� f. a 7`.'Tw ONFLICT OF INTEnEST QUESTIONNAIRE for vendor doing Itusintras with l".ol goverrirrtetlial entity cat �aG€jrAw 1 Y6 d;'"�rU LlJaz, ra'�'r�, a-.` May LL��i,W MY;[ Fla ,'MIM SI;e�,M'vN4F=ct 17 t.rgm,I1 a tIlflIVIrI'l Fdw at as yv dt.. 4V'raZm, hekm aresomtotItIe lxwvlr cvwt ot.t tra", 1.laeer k�tAkC19@kbl��.t:.,$,.LPT,�;.4L�M. �il:�:`_r=.rts�s2�e:�tn�rJa,e rfiscal;:*e,a:7raann,R£i�rkr.tivaF�ecS�,�,,r�r��.-��;r�. CA c.r.a rak C�e pwbe�. Tdmt bog xn duam rwst tali &<nto E I r„rietatua t»a0 LFM J (At da laa.ansaCwaan tip"rs sad&MaaaaP crz-Fpe �%IJWNW114 dram.J:xgd,MOVIuqkx-al EyAlty'ua a;m J,"fla,y at a PisdQaas, s1j+1a. r_,.• kPgeYrmemm at ll emtlity' dBtt a dru usaariusl ; ask 1 at a prka a l .t i i, lawns ayaAabk I.aa 'kw ptkf t 9k yG;i a paaarhase w Maser did goad& ❑+ w�oxpl #hat � "ItptwJkly a scale ne 'eclero a9exmvyaWl that sAkaect to reguLal MWN rng'rd;.1a F to, cha4 agaraucy M.�d!dtl kpV�tn€IC � � 1 �� S}talt�7d�'I »ttmg 9i�9' a A, 6as,al gweaaewwtwwi axrla;ara *141ti Rv a ; yQnR cuts twins 70 sta',el"Pe 19 AM resp£c1 0 a a. vefl--14N+ rl ¢h twas ;blm t*��ri}; ngtrrt a•' as4h J* S;�kslarms� retaaza�siYdra �nt1'a lkrr«,rz^a) 'rz�+nsr,�r! gt�;�r r�^: 1. kaluky ow1fr4m ,.:! the uffK sr that eu vxt; tn VIA dkor r;,r taarl-Eky anon +a ee r r.r.s y ta7avdlA «r .Fiurrr° rMINLIa lkuan IM4MI.1nvr.nk - -. r , plat o-amcd .is $l `r"r" R d.aaiaa p latus t 2•,er;llitt q.Ownt knd,st&'xiJ[ho 4141ta if lai INO uffror tercalnesW arekat aK: =u^ra ikwSuudre kaaur wrnka ei ta1•p' 6 a1 qs' tzai, t atils!mx a etiae a� ap t a a rn r tat ra 1 y, art ca s rr efntat+zrgj 1110 a I;aandr f''*f1h k{ta dsxgrJ:ra Ikr LY hawl, a:<u a jr"te wa:§;ei wi nn'e Vm w $ I W ym Irma 1 3't�r roitr a w;�J 9trd d.E�`"a..j `ut "din INN situ& WfYWM 4W&We that: f Il a Cc" fir act NIVAlert toe kcal guee:rnsrmental cr;.fily sal v4uMhi mm; herd �xa�0,0erl;: LW tlFt m m [4ta.:uk t7 ;Iv -nfkuanw,a. e!mlity is cansablevnrV enfilm 6%1(v ai I.cjvrltrtiw;t vdtth IN rto! e r. ;;t�..^nrrh�i�ska.3sfi,da:w�a;�rTM�rskrnulCkfwutslae-stla}:,xa, nisi.^cultrig,sOrr.W�tstarwat,€$rwra`#srsrltn. rm;th to b-° TI rraae rnalarnta 3 r3nt=.Ky anrl: td haaa 14141 l�'al 4 ,vacwn aikt gglbty, ❑- a 0amly rr 14;er ,ad Joe a"tr , ck"+& r tmJ by S tian 17{w,0031 aCl2HA hf ISM ki .s gdrapw at' x.W goverm n..3 otfw;.ea nt mal lD: lw ,efrvuVvawla el+w19y, CT a taw-J ay narlUT it t ae t r,. crak+.x m rn g_kt MIMI tore, egum7a^aWNFa Sin if aad try Sm:hon 7 mFi d,�3� sti. t' Ekp anrt �k ag amy CPR gJrrsV ttead N.Tm° as-ctw7ir 1 0'6G'0311a - 9 d. W 0) Was a fa,axafTetapwrl with a �maal gwwwaaawmsrewl affK•.',w 11 Chap -A1 Firmaraq en , em ay. re k 1) TnecrmtptgMl J conficl<4mteiatsaekww EL K erV.,91 rkNA*.rNhlk c t9rnc� darirw rSSrmfra 5"q !afar i"n me sa°. en m km[sl' rz"Ss day aP1w stare Ftblule of I,d I tale dma tr;al I". verd'dit t AI'. begif19 ctlsct ssk +' a. dkr l`4$liti.'a kj ku tfto F00 a a unlmzi wittl thae iF1' (�'S1P�ft3lidTd'�1Ri 0044yl; Gr u,�1 ssittrra i��l�a-ltw5! �iNr�;rcalea�n°r.;r,�4"rK,la�y an r+&'�iv.,a"�wr....rr-a�s�k,�a rtcakPd:l.a k:r;.�:mK,„�la. ea tk s, oke aawitwv lYrWl%t mated aea an prrtaa,atrad reantrac! oWlw Me IN -Tall tp3:�c'rtna�'+tLk vanrsl�y , rya t2k the date tha 'Aides a:.Rcwmwf� xuwsraq IAJ M an co'u Fw.oj tie (Rugot kagi L-was rua4al sm 1 w,ih, a ca ,pia ebarnr� dt 7i1ti Jd ;ra so twim l mcrembet of Weliftm,doWAvdby saaw' all taj tnaa 13v rrfawy ajs".Kr rwua; fx Ilwyo galls dam.tt by SuttseT+cE q tap; lac (CIF Df a 1a,'r.9y r x tip st a awf, a W4 t 'Awnmaint oftrmr. R!#`^�r,�'.a�.^�,�tt r.�,�.�1( :k a.a,,.--ris�;e,, aw^.cr n_r*•�4 bt&r�Gal��;. 1"v,+,.. arc, 1'E '"rt;•?: CONFLICT OF INTEREST' QUESTIONNAIRE FORM CIO For vend.Qr doing business wl9tt Sri g(weiroential entity This a{ �a+ e�salre }vrz t& c. M-uM is lft@ K" by Re, D1 "Vi Log... : want +% MME WE RlILY P-�6 v;�; c-rrrarac. r-s born„ P:xa u, qa;)Fa eurr. ,a# ,ram'., ,vc,a 9:e_rn —s r Ce4& Ly m ! ,3« rs:. .,0•.9 ry ;: h t;Sr rxw « zr.;Frs--ra as ,M�;Z�d i re44r,':r;. ! w'ss s li�. �t k'#s: Z':a�p 44 UA : 114 k�d+§?k+M1`�:a'B `c. ➢B c:e�+ 5& V � a law:::ae� n� t F.Y 4--. e • fn' k r,�'rv,4'*a. 5: a ri'� qW« ,4' .. e qv ; ;- „ ar , "V 4trat ri,vx ws.o rv&r rxe::r�:t a s:' : c° ticfs tw rn�, jea yr tl ironN9 9A M'aY+44a' 4Y#ip raa'a 8 bW9taNa3a: alek54reuPPaAtap'arihriltfN �araPan naanaaA enei6y'. �� -_-- Chsck 4�ik ar TMj tiu �'r� IHk an Et�bah�t� CLu s �4 EY' f- 9 �JP+4��1'& 61^�5 PAS �rtiC q"wn d� der p,e�E�'eati H!snw of Arm[ gtawre A .sin-r abauti #aP (naa.trreaAiaraa fa aa4uxea4. 4_:kt etAi cAe #-et atN of ammo bushtass rala mari"i With 164 wr4o wwamamat# omwwj of a lamlAy mmbw of Hta,. 4rrxoiE as Omraaraed by SecMan i OTIS. (a)(2XA , diwOgam "Ah V WW QOVWNvtmt a fficAa, Con"43 SWAWU A6 and B ION each e"f*Vf*mI Ot bu-MmEkv m - ate.. AI9 IF adatsil_�anaA - - . Prs ihba #seem k as rP4eas"FY i A. r !t� qy; a Tama-j a-sr;mw nA ,fit atlkf�a Pca 6- q ffx k*= y ho r�a«N' tzua" rrrr,-*,. ar €rlry+ ;rQa'1 ;YRC-$StIF 9l txw:ru�a.� Yt� ft# Yt#%'d ":✓`r 1.4 .. srF+7Btr?x:'dFiarjppi'PE.Tip^+AknRrf'.::w.:.r`,�}L:'.':^ fir,,-5r''Fsn„t,is_,a-r, Packet i;�zY ffikE c�sra,i=;r vA'. ['§ E•^- ? g�yiwll mk4tq P«qo:.w aa' ;3 iA^TOp r "arks : uJ} !%-a 04rAe Pro AI 4Q0q aKir 1. 65 ra14 eay._a. Wed 4 EMI Thu !Y;;nbo oach "m ; nA ara busfa¢m feWicarship 6hM tw vondkw nanwd Im SaClIqn r m4ln fa s-vaa#Ae a Ce'apeara9krea as whxeu' aniaf'y W" 48swi 1o... wf4ch i4ue kcal g15k!eBfflk m a mcaa' aaays=s as an aPtef aaa l3kwlw of t wft at V�Ovhfp Lratwast pea-fane as nwm, uvs+c* t m Im 9 om Aijliss W %E 1 9rV k- ig utro. &rr t k a ego ct a 1� mly nica &A3 a" An.g Q Pile of* cA i'wo watt ,&, r .�r hod m S sun t a � :t4t.�t. ea €w�s2 giAl r. �4$ r T� rlNn XqA tlol kr t, -. r_o 40n Fee" c ?a, LA: N 7w141 E +-s �.<-;;�ar,�, __. ,9s�w u*'-s 4aadr'.vr fr 9.�. � ,aN r9M1G to wXkI 4F0 G su V'Stiiea 4y. lgr gas $ 4 4aiJ a «W k l 4. f Y i i ¢ i 4 p ��dY�lked� 6� �.4��bENf«& �i6S'49 a3�l �`7",i7', �FPPI"M'9 #dFit� fit# �� $;i�rl� _•8 � �.. _ Azcksrtd tg tril�(li tVw,6w* of L"blint AepWFk* 'jataSix1 biV§ p+T'F oft# 0 9 i U 5.C:. C FSi tl. fib of Iaalasal �telmat l tdaaaa of Po+atil rSukol 3, dta}torl 014p#r z 4exi4r#'i � �gn$a8€ep�§ ':'qst a [¢afal �I�e� from dr�r€ a�etat � c €<a�ari You qa�m f tZtn ` akwv Of I&A rvpml _ _ i-, mvmm &ad AAdrt" 4f Ropq4ting rMthy: �.6 �.—. i, CC kt"Mat Entity in Kti A 6 StAAam&*d LrAW Pro z 4 adr loam* ind AAdmt of �Fl Tea , of t'esr Ctei! tr�t�ti aal IiAattisi if t p: _,� t:. t�tttdt of U!!.ia_y Ifknow- 11 v , Fadtmal Departrrs ovAgol" ': 7, Fd'+'�rraf vlfvgr m'i®rraetil+rewi 5$ktar: !, Feder-Af ,Aatlam Numd"r, (f JAO . - _. 9- At 'md A rsl', tff w 1 a. #amm amd Addrm, of L Wat IA,s�latr144 L Itiasilaaalt PcrfarmbAc �traltao;" - — d3�°a i`dre d firr esa�r, 'w`ss K.a AdIJ 40TAraaot AAmm Na IWm at�ae �. �sra ter, lfd�; i I I, fmf4wm raqmaattd thfor t'kh foam Is u,u4m frail by litk31 U4C.tta3115L Thks 41"Id cart of bbbying kahittew ft at tgatatial et-P*iwxaea w of fui Kan +atlkf "IRNIft "u Plotsp POM r. b4y I$s' da a moan tltft tramwt" w" atade at' atciveM 14M I MI re ft tta Ofmd Pmrta amt im 31 Titlta U.&C-1 J42, Tkk 3 anal m Will p$ rtaoticd 10 sus C4ou l ama amd will Aa 0a4ts fmr poW TOcTimm Noll _ iw"- A ai, Any pertua who fa M ON ttifUirtIl. i. dfimj*F F* thA bt sob{ea s to a sivit twoWy of not lets e#a9 S1. aad arsA no" 14am 31! ' fmt ea4� tet� Ftldri'A t@ta Only [A:A�4aFLed faa trial R9Vmrdwttiam aeal Form • l.t.l_ (Row, 7'97) }assert System for Award Management (S ) Record Search for comporay and company princa j. poi(s) and complete the Certification Regarding Debarment & Suspension and Other Responsibility Matters fort?) • mdude a pTrivour, 0 tie WI C , r�3"1t� t��t la��ludes t��e rcecrrd d�t� d� �t colroppett? t�ae C#?ttific tion Regarding Debarment & Susplpnsion and Other Flespoinsibllity Matters fotm. ERl'II°"IL`AI'ION REGARDING IILI#Al2?+IENl"& S 1:4VEINNK-h+ AND OTHER RESPONSIBILITY NIA ITEAS YHIIAC(rrkAI�twnlr.aYW,lacewd��r_GY�r &b��vil.�Y�n�a�ga"��knrar;a=i�i��„t�trrt�Ia�,ga�Yls��6ni Ihia Ixr 1cr�na-art.�� x�i htYeal, r�ia rq� Y•�rGmeiNSalr. hex, it+YY: Iiaf til ly dcl mvvd., ttalcp T4&d' � cjww Vzd lRw f. 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Ald'.r. tCr�:ia"s3 4vs tl e I:h^B t.�r ❑i qhe Offitc ark,,°ti+S-kn..l+Xtikfie and "M Mly o. fir. _ ttr4l,,tra'4rnrrrIt'.'illIke o.:tnrt�y; vrzr,tMIA Uua"AO, A11alI&l i;arxarfralv,kqjI,r4!vor A 4uvzrlorii tftc folkr mi, snt; Iw n; eftwintik v 4I'wrrr,' W1 of all Ixwditdwals anw$ olitantrstioi e rtr,Owiied fr'atan pra' nralln k4astf6pw iAlm afire 0111f drricr, pc, ItAiczkIh LhAj; e.,a& 4N' I0e to 1 srkeaN agtwr nf>. ak 144wh !,ex csihaleky kit aillei Al kg Or list, s;rmrllalaw wnetlr ttws kowl zzcnw y respruatiynllttiz: tot �r,a xriaat °ns nn ie,hireri r,anO�rt.4tcpnsaf,nkitduirOle Ilgcea,,Trr�,4iivrrlarea• hiskoiore-k„arrd rtp'fr4 No W�4, jhrr 4awF ouje Irrtplarwnti,arawarrOlin tftlV, With tter, flew; tmp�Mt 1�, ,x!iki,ei rWO gar, Or Ow of r tw` the t,r*,Ica. hare. 4, Tt�a" lianitap . i t frio &-N3 GAeo-lga: s4 tar ie+rxnr graiA-kIerw s tvi x,� tirt R p 4n ere a J lffndfCl thm,grivein aIhOi 1vr,r-rwr iurrA ro wws He ,Jxweved hj, 46i:r a ,Ir:r. Mcr wrsE ttkaaetsr t•u ntlai t 9gSw-Ygnrrte raj. Oil nnnEltnntm f� prwuc=a5pcweM1l'ir, ,a e�tfirrne, f71t�r rct�kc+l e��wtls 1'n� rim et1�zMWwe ��kucigt atra�as L�dllnx 4�„Irhtl� Nw. tlw Dtrewtor ail IN: Orfise of NiIilapprk-rt }tit Bwgyn rhalt pepno taa the l'totAtc et kra I slrk tl;qyv tcv' or We date anf 411 � Oh&f ,,�i f e.lera) a srwy eaf�nnpI WkLe tAA 11 r ter&ter, Ir�11r it nhrrnkmt at1 m cvcl`Irgalhi. roa1r- ult&I 1lk�k Nc [, iw4 41r41!.1 ruAv new c ararpnr�o, atlr'inj ay are i1pp pi3?,e fsirOw roi twrdw draakl 1 madge 0 artkl allow Itrirlpkawnlalttrta in the SMF PrograIMs rt nLim ;luanag Aii ImaArMdUAl M1461.I% a rxik LIr $ AII&dj ean[w[a14 NMI]A4 iirrsir era lerimary ax Irr� eF 1raa�J! xrr erewl rNzIa wlerns I r+nt 4rArssaa 4w, trw I,ariv SPF rouges asxi;.eksnn lc�; ,trid �,ubc:araataw ; sw rar;°a d widt 4It l "i :mi fur lw I,(rH°ea 40 t" FA, 52: ft tfsz SI3f .ay.s4X% rantw, r«hnnft a: r,rt�fri ttw�,3§ 4j-1nrr ;. Carat at alrall er=:a krnus'rgly c xt auto amlo Itanixtkdw atilt a Irvtann 8d' w is I'frcpw; l for rtrl�rntrn4. wspr�ifed. alailwrax9 ;gWI%r,4,r"' ; aarr iarlunwiklc sxwls Nll frupti aer the SRIF poynaa 1Fi,!; o2itifkmioai, ka rrw iv.LdJr, t1te ITT rsgef nal nfir. c 1v1{n,c °tow , a4eltAUIFAOIMI gTrbo I'% i++axx. . A r�I;ip.C90 a" SRI, &ASMAN V dku,=41p nua4v Awat,able In) ° waptl.tl!?AhOat prarxfs MUM pNwI40 a (Oratl'a;atb-en hat tl a411 r W s n ep eta,ct I1110 Aoivoamwa a it In an}w;xew veer,, is i whyiblAl tit of Oie rugw Bogs, in [xtatie.apale in ow ItArKlIxto Cawq�tn oorx otr tress pra�jsx9 ltawr rr; 1711w4.1v, a mmilaa scrtrl5:&IIon pikw trittx aWard (if a o4' 5frait And 11tc g,f)4cct rt we t, rgi,4ro I& Oic acres real u Iqh the aaraerrr.xtioTI onkir Imr tr4 afwatd rri w;u, wm9r.:rr;tnaRa_ fn aIfl'Isrlm s, ,n trans InAer, lawkNg Meta Ir It Part 41. ffwre are w tiwljc a;trts:s of ogttsr a,na;tlss3rs thm tiw!t sco r a Fxety tryciirphl to gtqirO i rates, In the SEll: k4N 4114174.wrrad. 5r,5pW&d d4W 0gkW;?,14i , n.rigivic prwr,Irx we tntarncwlwxt In trx { fcr� ray Skrylicei Adrnknwt.stag, a A all atd by e'IwUfd Ir= dke SRF wter+-:t ww) all rccip cntw of fwast dk011y rroyik allablr b,upwtalualiwo gtinnr+. Itr a:ateeot tl� a�c4 urxcr5 iat`ltrltlL .�tla i+d. &dthlIkantaa'I Wteterrre ca Cr eel C f R fines, ta' 1 RA Reymlatwrrsa a}se D5 tmta€leri law Stz4Artii:,zi insert Copy rf Current Certificote of Insoronce for Pro ess ona! bamoi • Ih� rraidet�l�rrfgd repr�sarrn9r,3ist +�l �hcrp,alla'r ftt�f€�cI I� a3 �trr€a{irarpyl hetn�; arc +�J±'PC+3�h� Ga- Eis�yi ir�ti fta�tie adult over the age of anlghte n I18I yeaps of age, a rfatlfy shag the CorYpivi'y named aEvowe, undvr the Ipp' Pit§59ons oll Suubli le. F, Title 10. Texas t avernrr eat Edda Chapter 22M I. Lroe� frrat caPrr�nli�r h�=�r�stt Ih€ rrucapptlry rpI 6srael; artai 2 ill not Ipnyc ll the co ur€Ir't+ axf Israel dturing the term of the co nlp&cl mth Calhaun County, 1 en;fi " tl -�ecRt € rrr�a„-;fl" rnr"4n F Yr"i �3: r�i v}�gYa 4§dd�, frtr3W^tif�istg G�r�Frgs rra frusP�£'s'�rifn, Sty dFfe'saait e2=`arrq wir,^ a-uW� rhIA aC a3brdtnt pr, O"wicae, 1r](hffil etrrtrontk PiarM 4M, be tratar €'prv-atrrt°ad rg•me.V13 WeA-Ofhe �+rra 4Oofo' :t ,mttr arWr€ n c.• f n"qy *vAq w!-Uwi I in ru::af aw , am Ajar Pf rm€r rr rmrwt�`'lr; roc &4-5 n*r i"+owe afo l ,: €+9le rta..;r :fta au&ry fa'4-.vAP15 QWJ r�,W�, gsxkqi �a€�E:n; p6rnn, ps�mfinrr€ra o+, pgP'ruE 'i rr0ua.c 3r'Po�++€end rt+f�r", r.,rrr,rrpf pxh�;i,-ry,pravpa,+rff.�p„ rrr,�ny rur,�Jt<x tare�Hay t,rar;+ppW+uF;, ��r,^-c:'in::a 4 qrt€�7k'�&•a�mCi?r,+•�i:a�.xar&, tal�t�tad� si,+.atrv!'r�rt S+�ftaraq; pr,raa'nr xT�,:r+7r,Y ar �€fttr+�re ^�+�?,,vm a�Nml ira tuowtei- Mir cxnr to mvkir x Ek011, �raxre� pgarto-n 9iRpc Lr..14�c. �IaBe faw5r r�al�9�re5 €er>itfla:,-rlr�rc'frpa�f� a t:�app�y€crruk dcPr ��f€tlfa€fs darkptclf 6fua:Itesles err€ulfa�l� frrafrv�d' Ilrrrrtp,�pr q�urrha�e r.�aplrnr�� inwryl�i€a� �rsrstEs €rr s�ra+Icts ru�I#are9le3� cif kh� am�vnt. SIDENCE CEaI111Fl PON Nrufstuam to texas Government t n e 2252I rt oaf , 5 ardaerr ded, a rcvpaec is tte-iderui e CertrfacatQn §7152 1Jk)j el seq. of the Government Conde provides some rests€;lions on the aw.ardinnpt of, frharerrarpnental corktrari;. pertinent prnwsions 6f §2252.(X)J are stated bcdowli wr, 2232 ttul� 'ft�rnresaderrt htdder' rr fer try a puersddn waiti u4 rp ht a rsdderat_ �;_i t �ertrfy tkaat {dy s'f-0esiderat itidttlrrr ` refeds tta a pergrn a�'trcase prlrur_q�dG pSarau tFP b usirsess ks in ttrls state, including it contractor whMe Llhil rate varerut company or ranafarity owner has As principal place Of Lushness in teats state is a'"pVmnre�pxtent tttciaier"' et'P T�a:7s as defined in Govermrnent Code 422aa2,fX11 imd our pr41e6pap plar_e of buvin�ps:s is J 1 r_ertnfy that ._ _ ._ Is a 6`Rtesident Ndtler" Of Texas a:s ss��-r�r�ree=rii defirnedin:GowernmentCode 9,2252.t 1 stamatrrre�f ArA9hrr�re� rt�r<na 6'rrrteet �;rmt� .rr:+xi Ai-°r� 7.1 t4�afivrr€ d§,k�§'�t ta1z� E - a qi a L S AN N STD T LAVACA TX7'M9 r� as ag5& r - tr Required Contract Provision ,. a u � ..'� .� - a a , �T � - i EO camne kw CaFK&LotEm C W*ad3 �m SIM kwAx*qwmi4ATaff&t arch ESSWO of T bbl I I m r R _ � . a ,� _�:_, , `: ._. � e � ! .� a w :i P ! t. � ,',i >( 1 Rk 1% r t� t_�� i 1" YF k'g �. !'t 3 tR,� ,` 3 g 4. . ... � .wa •_ FI b I(4' Y' q 3 F t r� A:s r l �r f- t kv, k P i a Y a a i �nga`rieerrrig Arcr?it cuter rr urveylrig Ratong 5neet rikrx4' �P.�EF cur`}P �e rxrtae ngi tearing]ArchitecturatiSurveyi: g Rating Shelet Calhoun Counly Green take, Pro*cl r+afflo& ri0ff pUtri� --- f7Qin c Ratrn� EvWva lnr 's Na mae Ex rfengim - RAlm the rs-atknrit fa, vtpe;*�a@ r, ow Vz i g a® Now 9 1 {fig yti'•.cv .k 114 dm.� 7 Od z%o:"k,� aM rAldK .a"ffamAlao gjAiit lype q Vas awe04aw test �mw"tl mig :-ks dir. 3 pag7 ww*9 4 a o pUk' Ct3 tr'>al Nuev b a 4ad In INS lix :ld . a. f#4M I o uton.. fiy .AjE I,�;r'GrxAeLw€fl9; �t t'b'"4'a bt a krMvAi PAMN.Mg WrFVWftPd IS Aj1$CaWffi, lttrai Yfcx4vi; q94* r jtr bnn rio �Pmt el fm�- n am -wig ar4 rwv ert It* potiw'_t, L? [rtae- eto Yva 0,• cpnin :.r tffgpitt d q-. et?rrp 0 r_fs�t-o'fax1-aai fr+.vs: a !x�:vtrt F5 Fact Mal Eta t pastu;, -U art*tqr rm sa:•„ft9dvv iEu €eclWASwapxi P"Wm'd, �u�tat�d,i'rart�armra,rra� r=��n.�� i'=� in:. �-�saarq� 1•r aasa.#a eta r _+.';Ye TA ¢=-i rtst? •tea§x rsrry, Yza 4"*`� Wm ua5; v rat+ r.'w rsir�%4sf.9 P f�tW m�a3f8 ESp ollem.e+ at Stani5 GarraciW $a Rcafwrn ti."s-so¢ , fs TOTAL SCORE FROM EACH diiBLid#E CATEGORY C1' E1y4t�e �d i'ptsa9r p"oafare"arrp:g t7 p�e�r� ter �eai�r:+errs �ekxea Gary D. Reese County Comm issioner County of Calhoun Precinct 4 Maxoh 1B, 2020 Hanorabis� Richard A+leyer Calhoun County judge 211 S. Ann Port l aaacat TX 77979 Pibaae place the fallowing itetn an the Camznis7aaners" Coeart Agenda far March 25, 2020. Carcadsx aztd daite neoe7�sary ;71ctian to approve the Lease P.greement with Xerox Corporation for a Xerox C8035T Copier for Calhoun County Precinct 4 Road & Bridge and auth$risa Commissioner Reese to sign. Sirtcereiy, Gary L. 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Re meadificatiasn cylmtes at] excnlpAion o' (he Fem-ni 1295 r i airemomI for a. contrLct entered into r.Es eawakl+d rxrs or after Farman I, 2a)3R with a publiely traded bunrincs entity_ illeladirsL. a whally axwn d uhsidiary of the busirle4a Omity, :i:a`rirx t:.a�r�tsratiu3a a., u �1 hloci>trader9 c;srr,t�any, if qoh llne� au+, ylsti*;ii9,rna. fi3en��dcr mr7t l�.wiaatn toe r:.nll nhr at 13d, I,l '�75-593i. 8'henS: yvsu, 1tab 13ip.harn Saar a At ew iclorsa Tz -'Ml 3�03 361-9R1 2-79 5 39,. ,._c 59 1 Authorized Wu Agent Work Order No. AMI Pursuant to the Contract (Contract) between the County of Calhoun (County) and G & W Engineers, Inc. (Provider) for professional engineering services, as authorized under the County- GLO Contract No. 20-065-064-C182, Provider is authorized to perform the services described below, subject to the Scope of Services; Tasks / Deliverables / Timeframes / Special Conditions; Benchmarks / Budget; and any other conditions of this Work Order. This Work Order modifies and amends the Contract, all provisions of which not specifically amended herein shall remain in full force and effect. PROJECT DESCRIPTION This project will improve the county -wide emergency communication system with the purchase of new communication equipment and the installation of a specialized repeater system on radio towers located in Port Lavaca, Port O'Connor and the Union Carbide facility in Calhoun County. Activities will be conducted in connection with the Performance Statement stated in Attachment A of the County-GLO Contract. Provider shall perform some of the engineering duties listed in Attachment C of the Contract, to include, but not be limited to, review and recommendations regarding utility installations, plans if needed for the fiber optic lines, communication with VEC/Infinium, venders and any other persons of interest with the project. Provider shall also review submittals and provide progress reports for the projects including construction observations where necessary. Provider will coordinate with the Grant Administrator and the Environmental Services provider to supply any and all necessary documents to support Environmental Clearance and proper permitting. Provider will follow the Reporting Requirements in Section 1.05 of the Contract. Additional scope description is outlined below, along with task schedules and payment benchmarks. TASKS /DELIVERABLES /SPECIAL CONDITIONS Task 1—Application/ Start -Up Documents. Provider will assist County with the preparation of application and start-up documents for a U.S. Department of Housing and Urban Development Community Development Block Grant— Disaster Recovery, and execute a Work Order with County upon award. Deliverables: 1. Executed Work Order for this project. One (1) paper, one (1) electronic copies Timeframe: Work Order shall be executed within fourteen (14) days of receipt from County. Page 1 of 4 Task 2 —Review of Proposed Project Plan. Provider will assist County with all project plans submitted in relation to this project. This shall include review and comments for the proposed VEC/Infinium fiber optic backhaul network. Provider shall also provide recommendations and additional plans (if needed) for any components of the project that need additional information/engineering/clarification. Provider shall also be in attendance for all County "Radio Board" meetings and take minutes of those meetings. Deliverables: 1. Written copies ofRadio Board Minutes after Board approval ofthe minutes. One (1) paper, one (1) electronic copy Timeframe: The review and submission of comments from Provider to County concerning any project plans shall be performed and provided to County and the Grant Administrator within two (2) weeks from the time they are submitted to Provider. Should the review time require additional time beyond the two (2) weeks, Provider shall provide written notice to County with explanation and estimated extended timeframe. Meeting minutes shall be provided within one (1) week of the meeting and submitted to County and the Grant Administrator within two (2) days of their approval. Task3 —Construction Phase Services. On -Site Services: Provider will, with assistance from the County's on -site representative, directly observe and monitor the selected vendor's work to determine the progress and quality of the work, identify discrepancies, and report significant discrepancies to the vendor and County. Provider will provide a part-time on -site representative who will be present on average one (1) day every two (2) weeks; County will provide an on -site representative for the balance of the time during construction. The County's on -site representative will perform construction observations on behalf of Provider and report directly to Provider during construction no less than once per week or on an `as needed' basis. During construction, Provider will: 1. Document conditions within and adjacent to the project area to be used by the vendor, including truck routes and access/staging areas - prior to the vendor's mobilization to the site. 2. Review vendor's construction submittals. 3. Attend apre-construction meeting with the vendor and County at the project site. Written minutes of the pre -construction meeting will be submitted to the County and the vendor. 4. At a minimum, conduct weekly site visits to spot check the vendor's progress and construction for compliance with the Contract Documents. a. Check vendor's work for compliance with applicable permit(s) and GLO contract performance statements. b. Keep detailed records of the vendor's operation and of significant events that affect the work, with assistance from the County's on -site representative. c. Maintain a complete construction observation logbook of each weekly progress report. Page 2 of 4 d. Provide interpretation of the Contract Documents. e. Ensure record drawings and re -line plans are being kept onsite. 5. Take representative photographs of the construction and compile them in a document to photo -document construction before, during, and after construction. 6. Provide a written summary of the vendor's progress on a monthly basis to the Grant Administrator, or as requested in addition to a monthly report as a situation arises. 7. Prepare Construction Field Directives and Change Orders as needed. 8. Review applications for payment from vendor, including compliance with the Davis -Bacon Act. Validate the work completed at the time of application for payment. Recommend payment or rejection of application for payment, as deemed appropriate and prepare letters of recommendation regarding pay applications to County and the Grant Administrator. 9. Check construction work for substantial compliance with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. 10. Conduct final completion `walk through' with County and the vendor. Assist in the preparation of a final punch list and project close-out. Project close-out will consist of field verification that the project was constructed in compliance with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. Provider shall submit invoices to the Grant Administrator at the completion of each Benchmark, in accordance with the Project Budget/Payment Schedule provided below. Requests for payment must be supported by documentation as required under the Contract, such as invoices, receipts, statements, stubs, tickets, time sheets, and any other documentation that, in the judgment of the Grant Administrator, provides full substantiation of reimbursable costs incurred. All invoices, reimbursement documents, and deliverables submitted must prominently display 'County Emergency Communication System' and "Work Order No. A.L Failure to include this identification may significantly delay payment under this Work Order, PROJECT BUDGET/PAYMENT SCHEDULE Total compensation due to Provider for services provided or performed pursuant to this Work Order shall not exceed Thirty Thousand Dollars ($30,000.00). Invoices shall be paid in accordance with the Project Budget below: Amount ark 1 -Prepare applicaton and Start -Up documents $ 9,000.00 ark 2 - 100%Design approved by County $ 9,000.00 ark 3 - Issue NTP to contractors $ 71560,00 ark 4 -Prepare As-Builts and re for completion of Project. udeet for This Work Order Page 3 of 4 Termination or Interruption of Work: County reserves the right to halt or defer all or any portion of the work included in the Scope of Services of this Work Order any time during the performance period. If such an event occurs, the Parties agree that the schedule and budget may require renegotiation. Amendments to Work Order: Material changes to this Work Order may only be made by written agreement of both Parties. All Parties to the Contract executed this Work Order, to be effective as of the date signed by the last party. CO � OF CALHOIJN Richard H. Meyer Calhoun County Judge Date of execution:5 ' G & W ENGINEERING, INC Brian P. Novian President f Date of execution: /Z vra Page 4 of 4 Drainage Improvements Along Lane Road Work Order No. B-1 Pursuant to the Contract (Contract) between the County of Calhoun (County) and G & W Engineers, Inc. (Provider) for professional engineering services, as authorized under the County- GLO Contract No. 20-065-064-C182, Provider is authorized to perform the services described below, subject to the Scope of Services; Tasks / Deliverables / Timeframes / Special Conditions; Benchmarks / Budget; and any other conditions of this Work Order. This Work Order modifies and amends the Contract, all provisions of which not specifically amended herein shall remain in full force and effect. This project will improve drainage in the Lane Road area of Calhoun County in connection with the Performance Statement stated in Attachment A of the County-GLO Contract. The project will include the installation of culverts and end treatments, ditch excavation, and associated appurtenances. It is estimated that approximately 25,000 linear feet of drainage channels will be constructed and approximately 30 storm sewer infrastructure pipes, including upgrading existing pipes both in size and quantity, will be installed. SCOPE OF SERVICES Provider shall perform some of the engineering duties listed in Attachment C of the Contract, to include, but not be limited to, preliminary and final design, bid advertisement and recommendation, construction phase oversight engineering services, review and recommendation of contractor and sub -contractor pay application(s), and preparation of as -built designs. Provider will coordinate with the Grant Administrator and the Environmental Services provider to supply any and all necessary documents to support Environmental Clearance and proper permitting. Provider will follow the Reporting Requirements in Section 1.05 of the Contract. Additional scope description is outlined below, along with task schedules and payment benchmarks. TASKS /DELIVERABLES / TIMEFRAME /SPECIAL CONDITIONS Task 1 ApplicaHon/ Start -Up Documents. Provider will assist the County with the preparation of application and start-up documents for a U.S. Department of Housing and Urban Development Community Development Block Grant — Disaster Recovery, and execute a Work Order with the County upon award. Deliverables: 1. Executed Work Order for this project. One (1) paper and one (1) electronic copies Timeframe: Work Order shall be executed within fourteen (14) days of receipt from County. Page 1 of 9 Task 2—Data Collection. As necessary, Provider will perform topographic surveys to document current conditions and for project design. Surveys will be performed to delineate between private and public property, including delineation of county and state-owned lands from private lands, and to identify drainage easement ownership. Additional surveys may be needed as the project proceeds. Deliverables: 1. Topographic survey overlaid with a property ownership map and survey descriptions, consisting of AutoCAD drawings that include points and descriptors, one (1) foot contours showing all features surveyed and ASCII file containing all sutweyed points (Northing, Easting, Elevation, Descriptor). • One (1) paper and one (1) electronic copies Timeframe: Completed within twelve (12) weeks of execution of this Work Order. Task 3 Analysis/Study and Reporting. Provider will perform data analysis to evaluate necessary design criteria and critical path items for the project site. The analysis will result in recommendations in the form of a report to be incorporated into Conceptual Design, Deliverables: 1. Information and data collected shall be incorporated into the Conceptual Design Report. Timeframe: Review copy provided to County within four (4) weeks from the time of completion of Task 2. Additional Scheduling Requirements: Par Action Schedule Provider Furnish one (1) electronic review copy of the Within four (4) weeks of the completion of Task Report and other Study and Report Phase 2. deliverables to County and Grant Administrator, County Submit comments regarding Report and other Within two (2) weeks of the receipt of Report Study and Report Phase deliverables to and other Study and Report Phase Provider and Grant Administrator. deliverables from Provider. Provider Furnish one (1) electronic copy of the revised Within one (1) week of the receipt of County Report and other Study and Report Phase comments regarding the Report and other Study deliverables to County and Grant and Report Phase deliverables. Administrator. Page 2 of 9 Task 4 —Preliminary Design Cost Estimates and other Preliminary Design documents. Provider will prepare a construction design to correspond with the available construction budget and preliminary design plans. Cost estimates will be provided for establishing final design criteria based upon data collected for the project and Task 3. Preliminary design plans based upon collected data and Task 3 will be submitted to County and the Grant Administrator for review. Deliverables: 1. Preliminary design plans and updated construction estimates based upon results of Task 3. • One (1) paper and one (1) electronic copies Tiin ame: Review copies of the Preliminary Design plans and construction estimate shall be provided to County within eight (8) weeks of Task 3 being considered complete. Additional Scheduling Requirements: LaIU2 ction Schedule Provider Furnish one (1) electronic review copy of the Within eight (8) weeks of County authorization to Preliminary Design Phase documents, proceed with Task 41 opinion of probable construction cost, and other Preliminary Design Phase deliverables to County and Grant Administrator. County Submit comments regarding Preliminary Within two (2) weeks of the receipt of Design Phase documents, opinion of Preliminary Design Phase documents, opinion of probable construction cost, and other probable construction cost, and other Preliminary Preliminary Design Phase deliverables to Design Phase deliverables from Provider. Provider. Provider Furnish one (1) electronic copy of the revised Within one (1) week of the receipt of County Preliminary Design Phase documents, opinion comments regarding the Preliminary Design of probable construction cost, and other Phase documents, opinion of probable Preliminary Design Phase deliverables to construction cost, and other Preliminary County and Grant Administrator. Design Phase deliverables. Task 5 —Final Design and Other Final Design Documents. Provider will provide 90%construction plans and 100%final construction plans to County and the Grant Administrator. Construction plans shall consist of detailed design plans establishing a clear and concise plan for County, and shall be signed and sealed by a Texas registered professional engineer with designation on the plans as "Approved for Bidding" as the result of County review and approval. Deliverables: 1. 100% completion level construction plans, signed and sealed, and marked "Approved for Bidding." Page 3 of 9 One (1) paper, one (1) electronic copy to County; one (1) electronic copy to the Grant Administrator Timeframe: 90% plans provided to County within six (6) weeks of Task 4 being considered complete. Additional Scheduling Requirements: Party Action Schedule Provider Furnish one (1) electronic review copy of the Within six (6) weeks of County authorization to Final Design Documents (90% set) proceed with Task 5. deliverables to County and Grant Administrator. County Submit comments regarding Final Design Within two (2) weeks of the receipt of Final Documents (90% set) deliverables to Design Documents (90% set) deliverables from Provider. Provider, Provider Furnish one (1) electronic copy of the revised Within two (2) weeks of the receipt of County Final Design Plans in the form of 100% comments regarding the Final Design completion, signed and sealed plan deliverables Documents (90% set) deliverables. to County and Grant Administrator, Task 6 —Preparation of Bid Documents and Advertise Bid(s). Provider will aid County with soliciting a construction contractor and perform other necessary pre - construction activities. Provider will provide the following services: a. Prepare a bid advertisement, advertise the bid, and distribute bid documents to prospective bidders. b. Participate in a pre -bid meeting in Calhoun County to meet with potential bidders to discuss project details, answer questions, and review or clarify the scope of construction work. c. Assemble and submit to County a written document containing an attendees list and the pre -bid meeting minutes, listing questions and answers for distribution to all interested parties. d. Prepare addendum(s) to the Project Manual (Bid Package), if needed. Deliverables: For each deliverable, digital copies are to be sent to County and the Grant Administrator. 1. Written summary of the pre -bid meeting (submitted within three (3) business days of meeting). 2. Addendum to the bid documents, if needed (submitted within five (5) business days of the last day to submit comments/questions). 3. Bid Advertisement(s) Timeline: Completed within (8) weeks of Task 5 being considered complete. Page 4 of 9 Additional Scheduling Requirements: Party Action Schedule Provider Construction ContractDocuments, the draft Within one (1) week of County authorization to bidding -related documents (or requests for proceed with Task 6. proposals or other construction procurement documents), and any other Bid Phase deliverable to County and Grant Administrator. County Submit comments and instructions regarding the Within two (2) weeks of the receipt of the final final Drawings and Specifications, assembled Drawings and Specifications, assembled drafts of other drafts of other Construction Contract Documents, Construction Contract Documents, the draft bidding- thedraft bidding -related documents (orrequests related documents (or requests for proposals or other for proposals or other construction procurement construction procurement documents), and any other documents), and any other Bid Phase Bid Phase deliverables from Provider. deliverables, to Provider. Provider Furnish one (1) copy of the revised final Within one (1) week of the receipt of County Drawings and Specifications, assembled comments and instructions regarding the final Construction Contract Documents, bidding- related Drawings and Specifications, assembled drafts of other documents (or requests for proposals or other Construction Contract Documents, the draft bidding - construction procurement documents), and any related documents (or requests for proposals or other other Bid Phase deliverables, to County and construction procurement documents), and any other Grant Administrator. Bid Phase deliverables. Provider Conduct Pre -Bid meeting Within 15 days of Bid Advertisement, Task 7 —Bid Proposals and Selection of Contractors. Provider will assist County in the review of submitted proposals for conformance with project requirements. Provider will summarize cost proposals in tabulated format for comparison. Provider will assist County in reviewing bidder qualifications and assist with contract negotiations. Deliverables: 1. Bid Tabulation Summary. 2. Recommendation of Award. 3. Notice to Proceed (to be provided to the selected contractor within two (2) business days of Calhoun County Commissioners Court approval of the contractor). Timeline: Complete Recommendation for Award for presentation to County and digital copies of each deliverable are to be sent to County and the Grant Administrator within two (2) weeks of bid closing. Task 8 —Construction Phase Services. The County will administer the construction contract (Contract Documents) with assistance from Provider, who will generally monitor construction progress and spot-check construction to provide reasonable assurances that the work is being constructed in reasonable conformity with the Page 5 of 9 drawings, general conditions, technical specifications, applicable permits, and the construction contract. It is anticipated that construction - including mobilization and demobilization of workers and equipment - will require approximately 32 weeks. Provider will provide the following services: On -Site Services: Provider will, with assistance from the County's on -site representative, directly observe and monitor the selected contractor (Contractor) work to determine the progress and quality of the work, identify discrepancies, and report significant discrepancies to Contractor and County. Provider will provide a part-time on -site representative who will be present on average one (1) day every one (1) week; County will provide an on -site representative the balance of the time during construction. The County's on -site representative will perform construction observations on behalf of Provider and report directly to Provider during construction no less than once per week or on an `as needed' basis. During construction, Provider will: 1. Document conditions within and adjacent to the project area to be used by the contractor, including truck routes and access/staging areas - prior to the contractor's mobilization to the site. 2. Review Contractor construction submittals. 3. Attend a pre -construction meeting with Contractor and County at the project site. Written minutes of the pre -construction meeting will be submitted to County, Contractor and Grant Administrator. 4. At a minimum, conduct weekly site visits to spot check Contractor's progress and .construction for compliance with the Contract Documents. a. Check Contractor's mobilization/demobilization. b. Check Contractor's work for compliance with applicable permit(s) and GLO contract performance statements. c. Keep detailed records of the contractor's operation and of significant events that affect the work, with assistance from County's on -site representative. d. Maintain a complete construction observation logbook of each weekly progress report. e. Provide interpretation of the Contract Documents. f. Ensure record drawings and re -line plans are being kept onsite. 5. Take representative photographs of the construction and compile them in a document to photo -document construction before, during, and after construction. 6. Provide a written summary of the contractor's progress on a monthly basis to the Grant Administrator or as requested in addition to a monthly report as a situation arises. 7. Prepare Construction Field Directives and Change Orders as needed. 8. Check the construction work for substantial compliance with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. 9. Conduct final completion `walk through' with County and Contractor. Assist in the preparation of a final punch list and project close-out. Project close-out will consist of field verification that the project was constructed in compliance with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. Deliverables: Digital copies of each deliverable are to be sent to County and Grant Administrator. 1. Pre -construction meeting minutes (submitted within three (3) business days of meeting; digital copy sent to the contractor) 2. Field inspection reports and logbook (field reports to be submitted weekly) Administration Services: Provider will provide the following additional services during construction: a. Check the work for substantial compliance with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. b. As may be requested by County, prepare Change Order(s) for approval by County and Contractor. c. Review applications for payment from the contractor, including compliance with the Davis -Bacon Act. Validate the work completed at the time of application for payment. Recommend payment or rejection of application for payment, as deemed appropriate and prepare letters of recommendation regarding pay applications to County and Grant Administrator. d. Provide monthly financial updates and track construction expenditures and percent project completion. e. Schedule and attend monthly progress meetings to be attended by County and the contractor. Meetings will be held monthly or as deemed appropriate. Prepare meeting agendas and distribute minutes of the meetings to the County, Contractor and the Grant Administrator, Deliverables: Digital copies of each deliverable are to be sent to County and the Grant Administrator. 1. Change Orders, if needed. 2. Written financial updates (due with monthly progress reports). 3. Written meeting agendas and minutes (agendas due three (3) days before meetings; minutes due within three (3) business days of meeting). Task 9 —Proiect Closeout, As-Builts and Completion of Proiect. As part ofthe prof ect closeout, Provider will determine constmction completon and schedule and attend a project close-out meeting with the County and the Contractor. Subsequently, Provider will issue a Project Completion Report to recommend issuance of a Certificate of Construction Completion. Specific details include: preparation of a standard Completion Report at the conclusion of constructionI Provider will review and approve any close-out documents submitted by the Contractor as part of the final report. The Completion Report, signed by a professional engineer, will include the following elements: a. Project contact information b. Project location, design description, project details and as -built feature descriptions c. Project cost work summary and work item breakdown d. Construction and construction oversight cost summary e. Construction sequence, activity, problem summary, change orders and field adjustment descriptions Page 7 of 9 f. Miscellaneous comments/documents regarding construction g. Significant construction dates. Deliverables: 1. Project Completion Report: one (1) hard copy and one (1) copy on flash drive or electronic file submission to County and one (1) digital copy to the Grant Administrator (all copies due within three (3) weeks of construction completion). 2. As -built drawings: due by the close of business no later than thirty (30) days after completion of a construction project to the County and the Grant Administrator, 3. A copy of the executed Certificate of Construction Completion ("COCC") for a completed project which must include a final, as built report of quantities, drawings, and specifications used during the course of the project, with justification as to any variances from original plans to County and Grant Administrator. 4. Before, during and after construction photographs to County and the Grant Administrator. Provider shall submit invoices to the Grant Administrator at the completion of each Benchmark, in accordance with the Project Budget/Payment Schedule provided below. Requests for payment must be supported by documentation as required under the Contract, such as invoices, receipts, statements, stubs, tickets, time sheets, and any other documentation that, in the judgment of the Grant Administrator, provides full substantiation of reimbursable costs incurred. All invoices, reimbursement documents, and deliverables submitted must prominently display "Drainage Improvements Along Lane Road" and "Work Order No. B-L" Failure to include this identification may significantly delay_payment under this Work Order. PROJECT BUDGET/PAYMENT SCHEDULE Total compensation due to Provider for services provided or performed pursuant to this Work Order shall not exceed One Hundred our Thousand Four Hundred Eighteen Dollars ($104,418.00). Invoices shall be paid in accordance with the Project Budget below: Page 8 of 9 Termination or Interruption of Work: The County reserves the right to halt or defer all or any portion of the work included in the Scope of Services of this Work Order any time during the performance period. If such an event occurs, the Parties agree that the schedule and budget may require renegotiation. Amendments to Work Order: Material changes to this Work Order may only be made by written agreement of both Parties. All Parties to the Contract executed this Work Order, to be effective as of the date signed by the last party. OFCALHOUN Richard H. Meyer ( J Calhoun County Judge Date of execution: '3, e S G & W ENGINEERING, INC. r, Brian P. Novian President Date of execution: 3 f Page 9 of 9 MAGNOLIA BEACH FIRE STATION Work Order No. LA Pursuant to the Contract (Contract) between the County of Calhoun (County) and G & W Engineers, Inc. (Provider) for professional engineering services, as authorized under the County- GLO Contract No. 20-065-064-Cl82, Provider is authorized to perform the services described below, subject to the Scope of Services; Tasks / Deliverables / Timeframes / Special Conditions; Benchmarks / Budget; and any other conditions of this Work Order. This Work Order modifies and amends the Contract, all provisions of which not specifically amended herein shall remain in full force and effect. PROJECT DESCRIPTION This project will help protect the Magnolia Beach area with the construction of a new fire station. A new generator and associated accessories will also be installed. Activities will be conducted in connection with the Performance Statement stated in Attachment A of the County-GLO Contract. The new fire station will consist of a 60' x 100' engineered metal building including reinforced concrete slab foundation, interior walls, and electric roll -up doors. A 75kW generator including electrical connections, automatic transfer switch, reinforced concrete slab, and all other necessary items will be installed. A reinforced concrete ADA-compliant parking lot and driveways for building access will be constructed. SCOPE OF SERVICES Provider shall perform some of the engineering duties listed in Attachment C of the Contract, to include, but not be limited to, preliminary and final design, bid advertisement and recommendation, construction phase oversight engineering services, review and recommendation of contractor and sub -contractor pay application(s), and preparation of as -built designs. Provider will coordinate with the Grant Administrator and the Environmental Services provider to supply any and all necessary documents to support Environmental Clearance and proper permitting. Provider will follow the Reporting Requirements in Section 1.05 of the Contract. Additional scope description is outlined below, along with task schedules and payment benchmarks. TASKS /DELIVERABLES /SPECIAL CONDITIONS Task I Application/ Start -Up Documents. Provider will assist County with the preparation of application and start-up documents for a U.S. Department of Housing and Urban Development Community Development Block Grant— Disaster Recovery, and execute a Work Order with County upon award. Deliverables: 1. Executed Work Order for this project. One (1) paper and one (1) electronic copies Page 1 of 9 Timeframe: Work Order shall be executed within fourteen (14) days of receipt from County. Task2—Data Collection. As necessary, Provider will perform topographic surveys to document current conditions and for project design. Surveys will be performed to delineate between private and public property, including delineation of county and state-owned lands. Additional surveys may be needed as the project proceeds. Provider shall also provide a Geotechnical Study for the project which shall include borings, material testing and a written report signed by a Texas registered Professional Engineer, Deliverables: 1. Topographic survey overlaid with a property ownership map and survey descriptions, consisting ofAutoCAD drawings that include points and descriptors, one (1) foot contours showing all features surveyed and ASCII file containing all surveyed points (Northing, Easting, Elevation, Descriptor). • One (1) paper and one (1) electronic copies 2. Geotechnical Reportof the findings from soil testing. • One (1) paper and one (1) electronic copies Timeframe: Completed within ten (10) weeks of execution of this Work Order. Task3 Analysis/Study and Reportine. Provider will perform data analysis to evaluate necessary design criteria and critical path items for the project site. The analysis will result in recommendations in the form of a report to be incorporated into Conceptual Design, Deliverables: 1. Information and data collected shall be incorporated into the Conceptual Design Report. Timeframe: Review copy provided to County within three (3) weeks from the time of completion of Task I Additional Scheduling Requirements: Par Action Schedule Provider Furnish one (1) electronic review copy of the Within three (3) weeks of the completion of Task Report and other Study and Report Phase 2. deliverables to County and the Grant Administrator. County Submit comments regarding Report and other Within two (2) weeks of the receipt of Report Study and Report Phase deliverables to and other Study and Report Phase Provider. deliverables from Provider. Page 2 of 9 Provider Furnish one (1) electronic copy of the revised Within one (1) week of the receipt of County Report and other Study and Report Phase comments regarding the Report and other Study deliverables to County and the Grant and Report Phase deliverables. Administrator. Task 4 Preummary Design, Cost Estimates, and other Preliminary Design documents. Provider will prepare a construction design to correspond with the available construction budget and shall include preliminary design plans. Cost estimates will be provided for establishing final design criteria based upon data collected for the project and Task 3. Preliminary design plans based upon collected data and Task 3 will be submitted to County for review. Deliverables: 1. Preliminary design plans and updated construction estimates based upon results of Task 3 to County. • One (1) paper and one (1) electronic copies Timeframe: Review copies of the Preliminary Design plans. Construction estimate shall be provided to County within six (6) weeks of Task 3 being considered complete. Additional Scheduling Requirements: Par Action Schedule Provider Furnish one (1) electronic review copy of the Within six (6) weeks of County authorization to Preliminary Design Phase documents, proceed with Task 4. opinion of probable construction cost, and other Preliminary Design Phase deliverables to County and the Grant Administrator. County Submit comments regarding Preliminary Within two (2) weeks of the receipt of Design Phase documents, opinion of Preliminary Design Phase documents, opinion of probable construction cost, and other probable construction cost, and other Preliminary Preliminary Design Phase deliverables to Design Phase deliverables from Provider. Provider, Provider Furnish one (1) electronic copy of the revised Within one (1) week of the receipt of County Preliminary Design Phase documents, opinion comments regarding the Preliminary Design of probable construction cost, and other Phase documents, opinion of probable Preliminary Design Phase deliverables to construction cost, and other Preliminary County and the Grant Administrator. Design Phase deliverables. Task 5 —Final Design and Other Final Design Documents. Provider will provide 90% construction plans and 100% final construction plans to County. Construction plans shall consist of detailed design plans establishing a clear and concise plan for County, and shall be signed and sealed by a Texas registered professional engineer with designation on the plans as "Approved for Bidding" as the result of County review and approval. Page 3 of 9 Deliverables: 1. 100% completion level construction plans, signed and sealed, and marked "Approved for Bidding." • One (1) paper and one (1) electronic copies to County; one (1) electronic copy to the Grant Administrator Timeframe: 90% plans provided to County within six (6) weeks of as 4 being considered complete. Additional Scheduling_Requirements: Party Action Schedule Provider Furnish one (1) electronic review copy of the Within six (6) weeks of County authorization to Final Design Documents (90% set) proceed with Task 51 deliverables to County and the Grant Administrator. County Submit comments regarding Final Design Within two (2) weeks of the receipt of Final Documents (90% set) deliverables to Design Documents (90% set) deliverables from Provider. Provider, Provider Furnish one (1) electronic copy of the revised Within two (2) weeks of the receipt of County Final Design Plans in the form of 100% comments regarding the Final Design completion, signed and sealed plan deliverables Documents (90% set) deliverables. to County and the Grant Administrator. Task 6 — Preparafion of Bid Documents and Advertise Bid(s). Provider will aid County with soliciting a construction contractor and perform other necessary pre - construction activities. Provider will provide the following services: a. Prepare a bid advertisement, advertise the bid, and distribute bid documents to prospective bidders. b. Participate in a pre -bid meeting in Calhoun County to meet with potential bidders to discuss project details, answer questions, and review or clarify the scope of construction work. c. Assemble and submit to County a written document containing an attendees list and the pre -bid meeting minutes, listing questions and answers for distribution to all interested parties. d. Prepare addendum(s) to the Project Manual (Bid Package), if needed. Deliverables: For each deliverable, digital copies are to be sent to County and the Grant Administrator. 1. Written summary of the pre -bid meeting (submitted within three (3) business days of meeting). 2. Addendum to the bid documents, if needed (submitted within five (5) business days of the last day to submit comments/questions). 3. Bid Advertisement(s) Page 4 of 9 Timeline: Completed within (8) weeks of Task 5 being considered complete. Additional Scheduling Requirements: Par Action Schedule Provider Construction ContractDocuments, the draft Within one (1) week of County authorization to bidding -related documents (orrequests for proceed with Task 6. proposals or other construction procurement documents), and any other Bid Phase deliverables to County and the Grant Administrator. County Submit comments and instructions regarding the Within two (2) weeks of the receipt of the final final Drawings and Specifications, assembled Drawings and Specifications, assembled drafts of other drafts of other Construction ContractDocuments, Construction Contract Documents, the draft bidding- thedraft bidding -related documents (orrequests related documents (or requests for proposals or other for proposals or other construction procurement construction procurement documents), and any other documents), and any other Bid Phase Bid Phase deliverables from Provider. deliverables, to Provider. Provider Furnish one (1) electronic copy of the revised Within one (1) week of the receipt of County final Drawings and Specifications, assembled comments andinstructionsregardingthefinal Construction Contract Documents, bidding- related Drawings and Specifications, assembled drafts of other documents (or requests for proposals or other Construction Contract Documents, the draft bidding - construction procurement documents), and any related documents (or requests for proposals or other other Bid Phase deliverables, to County and the construction procurement documents), and any other Grant Administrator. Bid Phase deliverables. Provider Conduct Pre -Bid meeting Within 15 days of Bid Advertisement, Task 7 —Bid Proposals and Selection of Contractors. Provider will assist County in the review of submitted proposals for conformance with project requirements. Provider will summarize cost proposals in tabulated format for comparison. Provider will assist County in reviewing bidder qualifications and assist with contract negotiations. Deliverables: 1. Bid Tabulation Summary. 2. Recommendation of Award. 3. Notice to Proceed (to be provided to the selected contractor within two (2) business days of Calhoun County Commissioners Court approval of the contractor). Timeline: Complete Recommendation for Award for presentation to County and digital copies of each deliverable are to be sent to County and the Grant Administrator within two (2) weeks of bid closing. Task 8 —Construction Phase Services. The County will administer the construcfion contract (Contract Documents) with assistance from Provider, who will generally monitor construction progress and spot-check construction to provide reasonable assurances that the work is being constructed in reasonable conformity with the Page 5 of 9 drawings, general conditions, technical specifications, applicable permits, and the construction contract. It is anticipated that construction - including mobilization and demobilization of workers and equipment - will require approximately 24 weeks. Provider will provide the following services: On -Site Services: Provider will, with assistance from the County's on -site representative, directly observe and monitor the selected contractor (Contractor) work to determine the progress and quality of the work, identify discrepancies, and report significant discrepancies to Contractor and County. Provider will provide a part-time on -site representative who will be present on average one (1) day every one (1) week; County will provide an on -site representative the balance of the time during construction. The County's on -site representative will perform construction observations on behalf of Provider and report directly to Provider during construction no less than once per week or on an `as needed' basis. During construction, Provider. will: 1. Document conditions within and adjacent to the project area to be used by Contractor, including truck routes and access/staging areas - prior to Contractor's mobilization to the site. 2. Review Contractor construction submittals. 3. Attend a pre -construction meeting with Contractor and County at the project site. Written minutes of the pre -construction meeting will be submitted to County, Contractor and the Grant Administrator. 4. At a minimum, conduct weekly site visits to spot check Contractor's progress and construction for compliance with the Contract Documents. a. Check Contractor's mobilization/demobilization. b. Check Contractor's work for compliance with applicable permit(s) and GLO contract performance statements. c. Keep detailed records of Contractor's operation and of significant events that affect the work, with assistance from the County's on -site representative. d. Maintain a complete construction observation logbook of each weekly progress report. e. Provide interpretation of the Contract Documents. f. Ensure record drawings and re -line plans are being kept onsite. 5. Take representative photographs of the construction and compile them in a document to photo -document construction before, during, and after construction. 6. Provide a written summary of Contractor's progress on a monthly basis to the Grant Administrator as requested, in addition to a monthly report as a situation arises. 7. Prepare Construction Field Directives and Change Orders as needed. 8. Check the construction work for substantial compliance with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. 9. Conduct final completion `walk through' with County and Contractor. Assist in the preparation of a final punch list and project close-out. Project close-out will consist of field verification that the project was constructed in compliance with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. Deliverables: Digital copies of each deliverable are to be sent to County and the Grant Administrator, 1. Pre -construction meeting minutes (submitted within three (3) business days of meeting; digital copy sent to Contractor) 2. Field inspection reports and logbook (field reports to be submitted weekly) Administration Services: Provider will provide the following additional services during construction: a. Check the work for substantial compliance with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. b. As may be requested by County, prepare Change Order(s) for approval by County and Contractor. c. Review applications for payment from Contractor, including compliance with the Davis - Bacon Act. Validate the work completed at the time of application for payment. Recommend payment or rejection of application for payment, as deemed appropriate and prepare letters of recommendation regarding pay applications to County and the Grant Administrator. d. Provide monthly financial updates and track construction expenditures and percent project completion. e. Schedule and attend monthly progress meetings to be attended by County and Contractor. Meetings will be held monthly or as deemed appropriate. Prepare meeting agendas and distribute minutes of the meetings to County and Contractor. Deliverables: 1. Change Orders, if needed. 2. Written financial updates (due with monthly progress reports). 3. Written meeting agendas and minutes (agendas due three (3) days before meetings; minutes due within three (3) business days of meeting). Task 9 —Proiect Closeout, As-Builts and Completion of Proiect. Asp ofthe project closeout, Provider will detemrine covsh action completion and schedule and attend a project close-out meeting with County and Contractor. Subsequently, Provider will issue a Project Completion Report to recommend issuance of a Certificate of Construction Completion. Specific details include preparation of a standard Completion Report at the conclusion of construction. Provider will review and approve any close-out documents submitted by Contractor as part of the final report. The Completion Report, signed by a professional engineer, will include the following elements: a. Project contact information b. Project location, design description, project details and as -built feature descriptions c. Project cost work summary and work item breakdown d. Construction and construction oversight cost summary e. Construction sequence, activity, problem summary, change orders and field adjustment descriptions f. Miscellaneous comments/documents regarding construction g. Significant construction dates Page 7 of 9 Deliverables: 1. Project Completion Report: one (1) hard copy and one (1) copy on flash drive or electronic file submission to County and one (1) digital copy to the Grant Administrator (all copies due within three (3) weeks of construction completion). 2. As -built drawings due by the close of business no later than thirty (30) days after completion of a construction project to County and the Grant Administrator. 3. A copy of the executed Certificate of Construction Completion ("COCC") for a completed project which must include a final, as built report of quantities, drawings, and specifications used during the course of the project, with justification as to any variances from original plans to County and the Grant Administrator, 4. Before, during and after construction photographs to County and the Grant Administrator, REIMBURSEMENT Provider shall submit invoices to the Grant Administrator at the completion of each Benchmark, in accordance with the Project Budget/Payment Schedule provided below. Requests for payment must be supported by documentation as required under the Contract, such as invoices, receipts, statements, stubs, tickets, time sheets, and any other documentation that, in the judgment of the Grant Administrator, provides full substantiation of reimbursable costs incurred. All invoices, reimbursement documents, and deliverables submitted must prominently display "Magnolia Beach Fire Station" and "Work Order No. C-1." Failure to include this identification may significantly delay payment under this Work Order, PROJECT BUDGET/PAYMENT SCHEDULE Total compensation due to Provider for services provided or performed pursuant to this Work Order shall not exceed One Hundred Twenty-seven Thousand Five Hundred Dollars ($127,500.00). Invoices shall be paid in accordance with the Project Budget below: umarks/Deliverables i Amount Paid Per Benchmark 1 -Prepare applicafion and Start -Up documents i $38,250.00 2 10061. Design approved, by County 1 $38 2%00 3 Prepare documents and advertise bid(s) L$12 750.00 4-lssne Con stmctionNTP to contractors 1$19,125.00 ark 5 -Prepare As-Builts : for approval from ($19,125 Termination or Interruption of Work: County reserves the right to halt or defer all or any portion of the work included in the Scope of Services of this Work Order any time during the performance period. If such an event occurs, the Parties agree that the schedule and budget may require renegotiation. Amendments to Work Order: Material changes to this Work Order may only be made by written agreement of both Parties. 6,11 Parties to the Contract executed this Work Order, to be effective as of the date signed by the last party. CO UJ T)AF CALHOUN c1ZC hard H. Meyer LZ Calhoun County Judge Date of execution: G & W ENGINEERING, INC. Brian P. Novian President Date of execution: Drainage and Sewer Improvements in Alamo Beach Work Order No. IM Pursuant to the Contract (Contract) between the County of Calhoun (County) and G & W Engineers, Inc. (Provider) for professional engineering services, as authorized under the County - GLO Contract No. 20-065-064-C182, Provider is authorized to perform the services described below, subject to the Scope of Services; Tasks / Deliverables / Timeframes / Special Conditions; Benchmarks / Budget; and any other conditions of this Work Order. This Work Order modifies and amends the Contract, all provisions of which not specifically amended herein shall remain in full force and effect. PROJECT DESCRIPTION This project will improve the drainage and sewer system in Alamo Beach in connection with the Performance Statement stated in Attachment A of the County-GLO Contract. The project will include the installation of sewer piping, storm outfalls, culverts and end treatments, ditch excavation, and associated appurtenances. It is estimated that approximately 57,000 linear feet of ditches will be regraded, 375 driveway culverts will be replaced and 7 outfalls will be improved. SCOPE OF SERVICES Provider shall perform some of the engineering duties listed in Attachment A of the County-GLO Contract, to include but not be limited to preliminary and final design, bid advertisement and recommendation, construction phase oversight engineering services, review and recommendation of contractor and sub -contractor pay application(s), and preparation of as -built designs. Provider will coordinate with the Grant Administrator and the Environmental Services provider to supply any and all necessary documents to support Environmental Clearance and proper permitting. Provider will follow the Reporting Requirements in Section 1.05 of the Contract. Additional scope description is outlined below, along with task schedules and payment benchmarks. TASKS /DELIVERABLES /SPECIAL CONDITIONS Task 1 Application/ Start -Up Documents. Provider will assist County with the preparation of application and start-up documents for a U.S. Department of Housing and Urban Development Community Development Block Grant —Disaster Recovery, and execute a Work Order with County upon award. Deliverables: 1. Executed Work Order for this project. One (1) paper and one (1) electronic copies Timeframe: Work Order shall be executed within fourteen (14) days of receipt from County. Page 1 of 8 Task 2 — Data Collection. As necessary, Provider will perform topographic surveys to document current conditions and for project design. Surveys will be performed to delineate between private and public property, including delineation of county and state-owned lands from private lands, and to identify drainage easement ownership. Additional surveys may be needed as the project proceeds. Deliverables: 1. Topographic survey overlaid with a property ownership map and survey descriptions, consisting of AutoCAD drawings that include points and descriptors, one (1) foot contours showing all features surveyed and ASCII file containing all surveyed points (Northing, Easting, Elevation, Descriptor). • One (1) paper and one (1) electronic copies Timeframe: Completed within twelve (12) weeks of execution of this Work Order. Task3 Analysis/Study and Reporting. Provider will perform data analysis to evaluate necessary design criteria and critical path items for the project site. The analysis will result in recommendations in the form of a report to be incorporated into Conceptual Design, Deliverables: 1. Information and data collected shall be incorporated into the Conceptual Design Report, Timeframe: Review copy provided to County within four (4) weeks from the time of completion of Task 2. Additional Schedulin¢ Requirements: Par Action Schedule Provider Furnish one (1) electronic review copy of the Within four (4) weeks of the completion of Task Report and other Study and Report Phase 2. deliverables to County and Grant Administrator, County Submit comments regarding Report and other Withintwo (2) weeks ofthe receipt ofReport Study and Report Phase deliverables to and other Study and Report Phase Provider. deliverables from Provider. Provider Furnish me(1) electronic copy of the revised Within one (1) week of the receipt of County Report and other Study and Report Phase comments regarding the Report and other Study deliverables to County and Grant and Report Phase deliverables. Administrator. Task 4 —Preliminary Design Cost Estimates and other Preliminary Desieu documents. Provider will prepare a construction design to correspond with the available construction budget, which shall include preliminary design plans. Cost estimates will be provided for establishing final Page 2 of 8 design criteria based upon data collected for the project and Task 3. Preliminary design plans based upon collected data and Task 3 will be submitted to County for review. Deliverables: 1. Preliminary design plans and updated construction estimates based upon results of Task 3 to County. • One (1) paper and one (1) electronic copies Timeframe: Review copies of the Preliminary Design plans. Construction estimate shall be provided to County within eight (8) weeks of Task 3 being considered complete. Additional Scheduling Requirements: Party Action Schedule Provider Furnish one (1) electronic review copy of the Within eight (8) weeks of County authorization to Preliminary Design Phase documents, proceed with Task 41 opinion of probable construction cost, and other Preliminary Design Phase deliverables to County and Grant Administrator. County Submit comments regarding Preliminary Within two (2) weeks of the receipt of Design Phase documents, opinion of Preliminary Design Phase documents, opinion of probable construction cost, and other probable construction cost, and other Preliminary Preliminary Design Phase deliverables to Design Phase deliverables from Provider. Provider. Provider Furnish one (1) electronic copy of the revised Within one (1) week of the receipt of County Preliminary Design Phase documents, opinion comments regarding the Preliminary Design of probable construction cost, and othei Phase documents, opinion of probable Preliminary Design Phase deliverables to construction cost, and other Preliminary County and Grant Administrator. Design Phase deliverables. Task 5 —Final Design and Other Final Desitrn Documents. Provider will provide 90% construction plans and 100% final construction plans to County. Construction plans shall consist of detailed design plans establishing a clear and concise plan for County, and shall be signed and sealed by a Texas registered professional engineer with designation on the plans as "Approved for Bidding" as the result of County review and approval. Deliverables: 1. 100% completion level construction plans, signed and sealed, and marked "Approved for Bidding." • One (1) paper and one (1) electronic copies to County; one (1) electronic copy to the Grant Administrator Timeframe: 90% plans provided to County within six (6) weeks of Task 4 being considered complete. Additional Scheduling Requirements: Party Action Schedule Provider Furnish one (1) electronic review copy of the Within six (6) weeks of County authorization to Final Design Documents (90% set) proceed with Task 5. deliverables to County and Grant Administrator. County Submit comments regarding Final Design Within two (2) weeks of the receipt of Final Documents (90% set) deliverables to Design Documents (90% set) deliverables from Provider. Provider. Provider Furnish one (1) electronic copy of the revised Within two (2) weeks of the receipt of County Final Design Plans in the form of 100% comments regarding the Final Design completion, signed and sealed plan deliverables Documents (90% set) deliverables. to County and Grant Administrator. Task 6 — Preparafion of Bid Documents and Advertise Bid(s). Provider will aid County with soliciting a construction contractor and perform other necessary pre - construction activities. Provider will provide the following services: a. Prepare a bid advertisement, advertise the bid, and distribute bid documents to prospective bidders. b. Participate in a pre -bid meeting in Calhoun County to meet with potential bidders to discuss project details, answer questions, and review or clarify the scope of construction work. c. Assemble and submit to County a written document containing an attendees list and the pre -bid meeting minutes, listing questions and answers for distribution to all interested parties. d. Prepare addendum(s) to the Project Manual (Bid Package), if needed. Deliverables: For each deliverable, digital copies are to be sent to County and the Grant Administrator. 1. Written summary of the pre -bid meeting (submitted within three (3) business days of meeting). 2. Addendum to the bid documents, if needed (submitted within five (5) business days of the last day to submit comments/questions). 3. Bid Advertisement(s) Timeline: Completed within (8) weeks of Task 5 being considered complete. Additional Scheduling Requirements: Par Action Schedule Provider Construction ContractDocuments, the draft Within one (1) week of County authorization to bidding -related documents (or requests for proceed with Task 6. proposals or other construction procurement documents), and any other Bid Phase deliverables to County and Grant Administrator. County Submit comments and instructions regarding the Within two (2) weeks of the receipt of the final final Drawings and Specifications, assembled Drawings and Specifications, assembled drafts of other drafts of other Construction Contract Documents, Construction Contract Documents, the draft bidding - the draft bidding -related documents (or requests related documents (or requests for proposals or other for proposals or other construction procurement construction procurement documents), and any other documents), and any other Bid Phase Bid Phase deliverables from Provider. deliverables, to Provider. Provider Furnish one (1) electronic copy of the revised Within one (1) week of the receipt of County final Drawings and Specifications, assembled comments and instructions regarding the final Construction Contract Documents, bidding- related Drawings and Specifications, assembled drafts of other documents (or requests for proposals or other Construction Contract Documents, the draft bidding - construction procurement documents), and any related documents (or requests for proposals or other other Bid Phase deliverables, to County and construction procurement documents), and anyother Grant Administrator. Bid Phase deliverables. Provider Conduct Pre -Bid meeting Within 15 days of Bid Advertisement, Task 7 —Bid Proposals and Selection of Contractors. Provider will assist County in the review of submitted proposals for conformance with project requirements. Provider will summarize cost proposals in tabulated format for comparison. Provider will assist County in reviewing bidder qualifications and assist with contract negotiations. Deliverables: 1. Bid Tabulation Summary. 2. Recommendation of Award. 3. Notice to Proceed (to be provided to the selected contractor within two (2) business days of Calhoun County Commissioners Court approval of the contractor). Timeline: Complete Recommendation for Award for presentation to County and digital copies of each deliverable are to be sent to County and the Grant Administrator within two (2) weeks of bid closing. Task 8 —Construction Phase Services. County will administer the construction contract (Contract Documents) with assistance from Provider, who will generally monitor construction progress and spot-check construction to provide reasonable assurances that the work is being constructed in reasonable conformity with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. It is anticipated that construction - including mobilization and demobilization of workers and equipment - will require approximately 32 weeks. Provider will provide the following services: On -Site Services: Provider will, with assistance from the County's on -site representative, directly observe and monitor the selected contractor (Contractor) work to deternune the progress and quality of the work, identify discrepancies, and report significant discrepancies to Contractor and County. Provider will provide a part-time on -site representative who will be present on average one (1) day every one (1) week; County will provide an on -site representative the balance of the time during construction. The County's on -site representative will perform construction observations on behalf of Provider and report directly to Provider during construction no less than once per week or on an `as needed' basis. During construction, Provider will: 1. Document conditions within and adjacent to the project area to be used by Contractor, including truck routes and access/staging areas - prior to Contractor's mobilization to the site. 2. Review Contractor construction submittals. 3. Attend a pre -construction meeting with Contractor and County at the project site. Written minutes of the pre -construction meeting will be submitted to County and Contractor. 4. At a minimum, conduct weekly site visits to spot check Contractor's progress and construction for compliance with the Contract Documents. a. Check Contractor's mobilization/demobilization. b. Check Contractor's work for compliance with applicable permit(s) and GLO contract performance statements. c. Keep detailed records of Contractor's operation and of significant events that affect the work, with assistance from the County's on -site representative. d. Maintain a complete construction observation logbook of each weekly progress report. e. Provide interpretation of the Contract Documents. f. Ensure record drawings and re -line plans are being kept onsite. 5. Take representative photographs of the construction and compile them in a document to photo -document construction before, during, and after construction. 6. Provide a written summary of Contractor's progress on a monthly basis to the Grant Administrator as requested in addition to a monthly report as a situation arises. 7. Prepare Construction Field Directives and Change Orders as needed. 8. Check construction work for substantial compliance with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. 9. Conduct final completion `walk through' with County and Contractor. Assist in the preparation of a final punch list and project close-out. Project close-out will consist of field verification that the project was constructed in compliance with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. Deliverables: Digital copies of each deliverable are to be sent to County and the Grant Administrator. 1. Pre -construction meeting minutes (submitted within three (3) business days of meeting; digital copy sent to Contractor) 2. Field inspection reports and logbook (field reports to be submitted weekly) Administration Services: Provider will provide the following additional services during construction: a. Check the work for substantial compliance with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. b. As may be requested by County, prepare Change Order(s) for approval by County and Contractor. Page 6 of 8 c. Review applications for payment from Contractor, including compliance with the Davis - Bacon Act. Validate the work completed at the time of application for payment. Recommend payment or rejection of application for payment, as deemed appropriate and prepare letters of recommendation regarding pay applications to County and the Grant Administrator. d. Provide monthly financial updates and track construction expenditures and percent project completion. e. Schedule and attend monthly progress meetings to be attended by County and Contractor. Meetings will be held monthly or as deemed appropriate. Prepare meeting agendas and distribute minutes of the meetings to County, Contractor and the Grant Administrator. Deliverables: 1. Change Orders, if needed. 2. Written financial updates (due with monthly progress reports). 3. Written meeting agendas and minutes (agendas due three (3) days before meetings; minutes due within three (3) business days of meeting). Task 9 — Project Closeout, As-Builts and Completion of Project. As part oftheproject closeout, Provider will determine construction completion and schedule and attend a project close-out meeting with County and Contractor. Subsequently, Provider will issue a Project Completion Report to recommend issuance of a Certificate of Construction Completion. Specific details include: preparation of a standard Completion Report at the conclusion of construction. Provider will review and approve any close-out documents submitted by the Contractor as part of the final report. The Completion Report, signed by a professional engineer, will include the following elements: a. Project contact information b. Project location, design description, project details and as -built feature descriptions c. Project cost work summary and work item breakdown d. Construction and construction oversight cost summary e. Construction sequence, activity, problem summary, change orders and field adjustment descriptions f. Miscellaneous comments/documents regarding construction g. Significant construction dates. Deliverables: 1. Project Completion Report: one (1) hard copy and one (1) copy on flash drive or electronic file submission to the County and one (1) digital copy to the Grant Administrator (all copies due within three (3) weeks of construction completion). 2. As -built drawings: due by the close of business no later than thirty (30) days after completion of a construction project to County and Grant Administrator. 3. A copy of the executed Certificate of Construction Completion ("COCC") for a completed project which must include a final, as built report of quantities, drawings, and specifications used during the course of the project, with justification as to any variances from original plans to County and the Grant Administrator, 4. Before, during and after construction photographs to County and the Grant Administrator, Page 7 of 8 REIMBURSEMENT Provider shall submit invoices to the Grant Administrator at the completion of each Benchmark, in accordance with the Project Budget/Payment Schedule provided below. Requests for payment must be supported by documentation as required under the Contract, such as invoices, receipts, statements, stubs, tickets, time sheets, and any other documentation that, in the judgment of the Grant Administrator, provides full substantiation of reimbursable costs incurred. All invoices, reimbursement documents, and deliverables submitted must prominently display "Drainage and Sewer Improvements in Alamo Beach" and "Work Order No. D-L" Failure to include this identification may significantly delay payment under this Work Order. PROJECT BUDGET/PAYMENT SCHEDULE Total compensation due to Provider for services provided or performed pursuant to this Work Order shall not exceed One Hundred Sixty-five Thousand Dollars ($165,000.00). Invoices shall be paid in accordance with the Project Budget below: Benchmarks/Deliverables enchmark 1 - Prenare annlication and S 2 - 100% Design approved by Lounty 3 - Prepare documents and advertise bid(s) 4 - Issue Construction NTP to contractors ark 5 -Prepare As-Bui for completion of Proj udget for This Work Amount Paid Per _._.._. _ $ 24,750.00 Termination or Interruption of Work: County reserves the right to halt or defer all or any portion of the work included in the Scope of Services of this Work Order any time during the performance period. If such an event occurs, the Parties agree that the schedule and budget may require renegotiation. Amendments to Work Order: Material changes to this Work Order may only be made by written agreement of both Parties. All Parties to the Contract executed this Work Order, to be effective as of the date signed by the last roartv. OF CALHOUN �iichard H. Meyer `,J Calhoun County Judge Date of execution: 3 r 36 "2--A6' G & W ENGINEERING, INC. Brian P. Novian President Date of execution: S/�Xo Infrastructure at Little Chocolate Bayou Count Work Order No. E4 Pursuant to the Contract (Contract) between the County of Calhoun (County) and G & W Engineers, Inc. (Provider) for professional engineering services, as authorized under the County- GLO Contract No. 20-065-064-C182, Provider is authorized to perform the services described below, subject to the Scope of Services; Tasks / Deliverables / Timeframes / Special Conditions; Benchmarks / Budget; and any other conditions of this Work Order. This Work Order modifies and amends the Contract, all provisions of which not specifically amended herein shall remain in full force and effect. PROJECT DESCRIPTION This project will improve the infrastructure and amenities at Little Chocolate Bayou CounTy Park in connection with the Performance Statement stated in Attachment A of the County-GLO Contract. The project will include the construction of a new vehicular bridge, new pedestrian bridges and fishing piers, and improvements to walking paths, parking and playground equipment. SCOPE OF SERVICES Provider shall perform some of the engineering duties listed in Attachment C of the Contract, to include but not be limited to preliminary and final design, bid advertisement and recommendation, construction phase oversight engineering services, review and recommendation of contractor and sub -contractor pay application(s), and preparation of as -built designs. Provider will coordinate with the Grant Administrator and the Environmental Services provider to supply any and all necessary documents to support Environmental Clearance and proper permitting. Provider will follow the Reporting Requirements in Section 1.05 of the Contract. Additional scope description is outlined below, along with task schedules and payment benchmarks. TASKS /DELIVERABLES /SPECIAL CONDITIONS Task 1—Application/ Start -Up Documents. Provider will assist County with the preparaton of application and start-up documents for a U.S. Department of Housing and Urban Development Community Development Block Grant— Disaster Recovery, and execute a Work Order with County upon award. Deliverables: 1. Executed Work Order for this project. One (1) paper, one (1) electronic copies Timeframe: Work Order shall be executed within fourteen (14) days of receipt from County. Page 1 of 9 Task 2—Data Collection. As necessary, Provider will perform topographic surveys to document current conditions and for project design. Surveys will be performed to delineate between private and public property, including delineation of county and state-owned lands from private lands. Additional surveys may be needed as the project proceeds. Provider shall also provide a Geotechnical Study for the project, which shall include borings, material testing and a written report signed by a Texas registered Professional Engineer, Deliverables: 1. Topographic survey overlaid with a property ownership map and survey descriptions, consisting of AutoCAD drawings that include points and descriptors, one (1) foot contours showing all features surveyed and ASCII file containing all surveyed points (Northing, Easting, Elevation, Descriptor). • One (1) paper and one (1) electronic copies 2. Geotechnical Report of the findings from soil testing. • One (1) paper and one (1) electronic copies Timeframe: Completed within twelve (12) weeks of execution of this Work Order to County. Task3 Analysis/Study and Reporting. Provider will perform data analysis to evaluate necessary design criteria and critical path items for the project site. The analysis will result in recommendations in the form of a report to be incorporated into Conceptual Design, Deliverables: 1. Information and data collected shall be incorporated into the Conceptual Design Report. Timeframe: Review copy provided to County and the Grant Administrator within three (3) weeks from the time of completion of Task 2. Additional Scheduling Requirements: Par Action Schedule Provider Furnish one (1) electronic review copy of the Within three (3) weeks of the completion of Task Report and other Study and Report Phase 2. deliverables to County and Grant Administrator, County Submit comments regarding Report and other Within three (3) weeks of the receipt of Study and Report Phase deliverables to Report and other Study and Report Phase Provider. deliverables from Provider. Provider Furnish one (1) electronic copy of the revised Within one (1) week of the receipt of County Report and other Study and Report Phase comments regarding the Report and other Study deliverables to County and Grant and Report Phase deliverables. Administrator. Page 2 of 9 Task 4 —Preliminary Design Cost Estimates and other Preliminary Design documents. Provider will prepare a construction design to correspond with the available construction budget and shall include preliminary design plans. Cost estimates will be provided for establishing final design criteria based upon data collected for the project and Task 3. Preliminary design plans based upon collected data and Task 3 will be submitted to County for review. Deliverables: 1. Preliminary design plans and updated construction estimates based upon results of Task 3 to County. • One (1) paper and one (1) electronic copies Timeframe: Review copies of the Preliminary Design plans and construction estimate shall be provided to County within six (6) weeks of Task 3 being considered complete. Additional Scheduling Requirements: Par Action Schedule Provider Furnish one (1) electronic review copy of the Within six (6) weeks of County authorization tc Preliminary Design Phase documents, proceed with Task 4. opinion of probable construction cost, and other Preliminary Design Phase deliverables to County and Grant Administrator. County Submit comments regarding Preliminary Within three (3) weeks of the receipt of Design Phase documents, opinion of Preliminary Design Phase documents, opinion of probable construction cost, and other probable construction cost, and other Preliminary Preliminary Design Phase deliverables to Design Phase deliverables from Provider. Provider. Provider Furnish one (1) electronic copy of the revised Within one (1) week of the receipt of County Preliminary Design Phase documents, opinion comments regarding the Preliminary Design of probable construction cost, and other Phase documents, opinion of probable Preliminary Design Phase deliverables to construction cost, and other Preliminary County and Grant Administrator. Design Phase deliverables. Task 5 —Final Design and Other Final Design Documents. Provider will provide 90% construction plans and 100% final construction plans to County. Construction plans shall consist of detailed design plans establishing a clear and concise plan for County, and shall be signed and sealed by a Texas registered professional engineer with designation on the plans as "Approved for Bidding" as the result of County review and approval. Deliverables: 1. 100% completion level construction plans, signed and sealed, and marked "Approved for Bidding." Page 3 of 9 • One (1) paper and one (1) electronic copy to County; one (1) electronic copy to the Grant Administrator Timeframe: 90% plans provided to County within six (6) weeks of Task 4 being considered complete. Additional Scheduling Requirements: Par Action Schedule Provider Furnish one (1) electronic review copy of the Within six (6) weeks of County authorization to Final Design Documents (90% set) proceed with Task 5. deliverables to County and Grant Administrator. County Submit comments regarding Final Design Within three (3) weeks of the receipt of Final Documents (90% set) deliverables to Design Documents (90% set) deliverables from Provider. Provider. Provider Furnish one (1) electronic copy of the revised Within two (2) weeks of the receipt of County Final Design Plans in the form of 100% comments regarding the Final Design completion, signed and sealed plan deliverables Documents (90% set) deliverables. to County and Grant Administrator, Task 6 —Preparation of Bid Documents and Advertise Bid(s). Provider will aid County with soliciting a construction contractor and perform other necessary pre - construction activities. Provider will provide the following services: a. Prepare a bid advertisement, advertise the bid, and distribute bid documents to prospective bidders. b. Participate in a pre -bid meeting in Calhoun County to meet with potential bidders to discuss project details, answer questions, and review or clarify the scope of construction work. c. Assemble and submit to County a written document containing an attendees list and the pre -bid meeting minutes, listing questions and answers for distribution to all interested parties. d. Prepare addendum(s) to the Project Manual (Bid Package), if needed. Deliverables: For each deliverable, digital copies are to be sent to County and the Grant Administrator. 1. Written summary of the pre -bid meeting (submitted within three (3) business days of meeting). 2. Addendum to the bid documents, if needed (submitted within five (5) business days of the last day to submit comments/questions). 3. Bid Advertisement(s) Timeline: Completed within (8) weeks of Task 5 being considered complete. Page 4 of 9 Additional Scheduling Requirements: Party Action Schedule Provider Construction ContractDocuments, the electronic Within one (1) week of County authorization to draft bidding -related documents (or requests for proceed with Task 6. proposals or other construction procurement documents), and any other Bid Phase deliverables to County and Grant Administrator. County Submit comments and instructions regarding the Within three (3) weeks of the receipt of the final final Drawings and Specifications, assembled Drawings and Specifications, assembled drafts of other drafts of other Construction ContractDocuments, Construction Contract Documents, the draft bidding - the draft bidding -related documents (or requests related documents (or requests for proposals or other for proposals or other construction procurement construction procurement documents), and any other documents), and any other Bid Phase Bid Phase deliverables from Provider. deliverables, to Provider. Provider Furnish one (1) electronic copy of the revised Within one (1) week of the receipt of County final Drawings and Specifications, assembled comments andinstructions regardingthe final Construction Contract Documents, bidding- related Drawings and Specifications, assembled drafts of other documents (or requests for proposals or other Construction Contract Documents, the draft bidding - construction procurement documents), and any related documents (or requests for proposals or other other Bid Phase deliverables, to County and construction procurement documents), andany other Grant Administrator. Bid Phase deliverables. Provider Conduct Pre -Bid meeting Within 15 days of Bid Advertisement, Task 7 —Bid Proposals and Selection of Contractors. Provider will assist County in the review of submitted proposals for conformance with project requirements. Provider will summarize cost proposals in tabulated format for comparison. Provider will assist County in reviewing bidder qualifications and assist with contract negotiations. Deliverables: 1. Bid Tabulation Summary. 2. Recommendation of Award. 3. Notice to Proceed (to be provided to the selected contractor within two (2) business days of Calhoun County Commissioners Court approval of the contractor). Timeline: Complete Recommendation for Award for presentation to County and digital copies of each deliverable are to be sent to County and the Grant Administrator within two (2) weeks of bid closing. Task 8 —Construction Phase Services. County will administer the construction contract (Contract Documents) with assistance from Provider, who will generally monitor construction progress and spot-check construction to provide reasonable assurances that the work is being constructed in reasonable conformity with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. It is anticipated that construction - including mobilization and demobilization of workers and equipment - will require approximately 24 weeks. Provider will provide the following services: On -Site Services: Provider will, with assistance from the County's on -site representative, directly observe and monitor the selected contractor (Contractor) work to determine the progress and quality of the work, identify discrepancies, and report significant discrepancies to Contractor and County. Provider will provide a part-time on -site representative who will be present on average one (1) day every one (1) week; County will provide an on -site representative the balance of the time during construction. The County's on -site representative will perform construction observations on behalf of Provider and report directly to Provider during construction no less than once per week or on an `as needed' basis. During construction, Provider will: 1. Document conditions within and adjacent to the project area to be used by Contractor, including truck routes and access/staging areas - prior to the Contractor's mobilization to the site. 2. Review Contractor construction submittals. 3. Attend a pre -construction meeting with Contractor and County at the project site. Written minutes of the pre -construction meeting will be submitted to County and Contractor. 4. At a minimum, conduct weekly site visits to spot check Contractor's progress and construction for compliance with the Contract Documents. a. Check the Contractor's mobilization/demobilization. b. Check Contractor's work for compliance with applicable permit(s) and GLO contract performance statements. c. Keep detailed records of Contractor's operation and of significant events that affect the work, with assistance from the County's on -site representative. d. Maintain a complete construction observation logbook of each weekly progress report. e. Provide interpretation of the Contract Documents. f Ensure record drawings and reline plans are being kept onsite. 5. Take representative photographs of the construction and compile them in a document to photo -document construction before, during, and after construction. 6. Provide a written summary of Contractor's progress on a monthly basis to the Grant Administrator or as requested in addition to a monthly report as a situation arises. 7. Prepare Construction Field Directives and Change Orders as needed. 8. Check the construction work for substantial compliance with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. 9. Conduct final completion `walk through' with County and Contractor. Assist in the preparation of a final punch list and project close-out. Project close-out will consist of field verification that the project was constructed in compliance with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. Page 6 of 9 Deliverables: Digital copies of each deliverable are to be sent County and the Grant Administrator. 1. Pre -construction meeting minutes (submitted within three (3) business days of meeting; digital copy sent to the Contractor) 2. Field inspection reports and logbook (field reports to be submitted weekly) Administration Services: Provider will provide the following additional services during construction: a. Check the work for substantial compliance with the drawings, general conditions, technical specifications, applicable permits, and the construction contract. b. As may be requested by County, prepare Change Order(s) for approval by County and Contractor. c. Review applications for payment from the Contractor, including compliance with the Davis -Bacon Act. Validate the work completed at the time of application for payment. Recommend payment or rejection of application for payment, as deemed appropriate and prepare letters of recommendation regarding pay applications to County and the Grant Administrator. d. Provide monthly financial updates and track construction expenditures and percent project completion. e. Schedule and attend monthly progress meetings to be attended by County and Contractor. Meetings will be held monthly or as deemed appropriate. Prepare meeting agendas and distribute minutes of the meetings to County, Contractor and the Grant Administrator, Deliverables: I. Change Orders, a needed. 2. Written financial updates (due with monthly progress reports). 3. Written meeting agendas and minutes (agendas due three (3) days before meetings; minutes due within three (3) business days of meeting). Task 9 — Proiect Closeout, As-Builts and Completion of Proiect. As part ofthe project closeout Provider will deternvne construction completion and schedule and attend a project close-out meeting with County and Contractor. Subsequently, Provider will issue a Project Completion Report to recommend issuance of a Certificate of Construction Completion. Specific details include preparation of a standard Completion Report at the conclusion of constructionI Provider will review and approve any close-out documents submitted by Contractor as part of the final report. The Completion Report, signed by a professional engineer, will include the following elements: a. Project contact information b. Project location, design description, project details and as -built feature descriptions c. Project cost work summary and work item breakdown d. Construction and construction oversight cost summary Page 7 of 9 e. Construction sequence, activity, problem summary, change orders and field adjustment descriptions £ Miscellaneous comments/documents regarding construction g. Significant construction dates. Deliverables: 1. Project Completion Report: one (1) hard copy and one (1) copy on flash drive or electronic file submission to County and one (1) digital copy to the Grant Administrator (all copies due within three (3) weeks of construction completion). 2. As -built drawings due by the close of business no later than thirty (30) days after completion of a construction project to County and the Grant Administrator. 3. A copy of the executed Certificate of Construction Completion ("COCC") for a completed project which must include a final, as built report of quantities, drawings, and specifications used during the course of the project, with justification as to any variances from original plans to County and the Grant Administrator. 4. Before, during and after construction photographs to County and the Grant Administrator, REIMBURSEMENT Provider shall submit invoices to the Grant Administrator at the completion of each Benchmark, in accordance with the Project Budget/Payment Schedule provided below. Requests for payment must be supported by documentation as required under the Contract, such as invoices, receipts, statements, stubs, tickets, time sheets, and any other documentation that, in the judgment of the Grant Administrator, provides full substantiation of reimbursable costs incurred. All invoices, reimbursement documents, and deliverables submitted must prominently display 'Infrastructure at Little Chocolate Bayou County Park" and "Work Order No. E-1." Fa)lure to include this identification may sianificantly delay payment under this Work Order, PROJECT BUDGET/PAYMENT SCHEDULE Total compensation due to Provider for services provided or performed pursuant to this Work Order shall not exceed One Hundred Thirty-five Thousand Dollars ($135,000.00). Invoices shall be paid in accordance with the Project Budget below: Benchmarks/Deliverables and Start -Up docume 2 - 100% Design approved by County 3 -Prepare documents and advertise bid(s) 4 - Issue Construction NTP to contractors ichmark 5 -Prepare As-Builts and receive approval from mty for completion of Project. Amount Paid Per Benchmark Page 8 of 9 Total Budget for This Work Order $1359000.00 Termination or Interruption of Work: County reserves the right to halt or defer all or any portion of the work included in the Scope of Services of this Work Order any time during the performance period. If such an event occurs, the Parties agree that the schedule and budget may require renegotiation. Amendments to Work Order: Material changes to this Work Order may only be made by written agreement of both Parties. All Parties to the Contract executed this Work Order, to be effective as of the date signed by the last party. C� OF CALHOUN hard H. Meyer Calhoun County Judge Date of execution; 3% G&�W' EN-yG/fINEERING, INC. Brian P. Novian President Date of execution ✓'�-' Page 9 of 9 03I i �12020 12:40 CALFIOUN CO �AA13fi15534614 P.0021003 --- AUD/iREAS GENERAL �.,"u'JI �� A�PPE�tR,AT�T�ANCb R7DICGL gygTEM COU�N YL PROTECT(ONP(MD AND DI9TCOURT COUNTYCPoLD A9U6H 1'RPV�ENTION D COpNTy CNILp WELP FUND COURTHOUSE SECUR(T�Y BOARDPUND DISTCLK IItECORDPRE UNSHIP PUNp CO CLK RECORDg SPRVAT(ON FUND DONATIONS ARCWVE POND DRUG/DW(COUATpApO FAMILY PRp� C�1�A�R FlAYPpND•LOCAI, tlELMO�'CYPREVBN710N P11Ntl NST(CFCOURT THCNNOLOOY N9TfC8 COUR T aNLpIND SECU WTY FUND L31bRq� MP�CMCT81 r 9 a S f S S S a a g 3 3 S s LATERAL AOADP CMCTNI S LATE RECMCTN3 S NROA��P�CMCiN4 S PRb7 CANONS. SANE SOCIETY S LA W � BRARy VICES IAWENPOAPiCFRg 9Ttl. EOUC. L S �O�AMMIMITYCENTER f EOSP) S gp�DE�M'lNAOEMENT•DISTRfCT CLERK S RECORDS MGMTA@p ENT-COUNTYCLEAK S AOAD4BRIDGEO �9ERVATIDN S 6MILE PIEA/BOAT�PMSU S CAPI7�PAQIJ. CAOpY BAYpU�P� J S �TA PRO1. RE mPRA3TRUCyT� AT S CAP(TALPRQI-AIRPORTRUNWAYE�AOV S APITAL PR03.E�TOLU 9EACHEAOSION RES S C RAL P Op. N� TRU! Kg C dAPETYAQUIPM S CAPITAL PROl. 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DR REQUESTING OISBURSEMENi 4RR ocp"I TIWDISRUR"E EM 50 L w O 4 E MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ---- March 25. 2020 by: CT INDIGENT HEALTHCARE FUND: INDIGENT EXPENSES HEB Pharmacy (Medimpact) Pharmacy Reimbursement 272.47 MMCenter (in -patient $6,659,47.00/ out -patient g3,230.40/ ER $0,00) 91889,87 Regional Employee Assistance 88.79 Singleton Associates, PA 62,28 Victoria Anesthesiology Assoc 268,53 SUBTOTAL 10,581.94 Memorial Medical Center(indigent Healthcare Payroll and Expenses) 4,168.67 Subtotal 14,748,61 Co -pays adjustments for February 2020 (180.00) Reimbursement from Medicaid 0.00 x y 0 e o T seibiast &9ai,k id3Ct Ak. '� 8,i- - � z i �.i�'itl 2i t Fs§A7S. �� , ; P�' 'FAST �9•k. IA a. * .,firi: Source Totals Report Dal O3>"O1F 020 Itmugh OMMWO PW sow* GOOVP twigam OWND Cart s omree D"Cripfion Amount BOW air phylibcw -Swv OT^2 P"inn Semites- AF* €t2 Pa w OTUP 13 tam - Rr tsoret � ExrrodatrrreS iteta+rtlhdjushraem Grand Too tAM 00 2" W 272,41 21247 13 3.89 d: 47 �,8.t3 i4.d3 21 ,7427 # 7 EXPENSES COPAYS IOTA to 9 tt. 1 vkv A Fm Feb - �tf} 40h uun fdaslrchcv i ors ge ecnvvPa a�ib�rrea Tuara�er t+F�s�n� ��S�r�� 3.1 k r J�xxt�s A iris+ CFO t'�!� MAR A NUM MEMORIAL MEDICALCENTV13% CHFCK REQUEST CALH,O&.€T& COMM IN111GaENT ACCa~ WIT �ln Fi l+3�z r T T �1761kio tt?g ktP@;;"CiY ;U4 %R88@ 12� €Cg3P,hCr;T. Lk�T s"�"&l. { AIP Ctmi MAP (Twi to v"Adw ftellifo A M.d:}lJ NT C TIC N(pW.pr C,' €XE'!-' IAT'ION TO TRARSTIR IRT?t AMF MPAt" PROM OPEKATIMG ACCiJU"I TO ME INDM tT +!t{TlFE";,6SkEIr t+6P�a}IliEl�£!€$i" FH! �tl!itelif4la"EdDE5't; VP nth gar 74[i W;VAI cry , Apria M3 iW� w"Ir MI'MI'M zV l� XVT ll �!^a kx i« ,.dl, ;j`?:A tttki^ ?z it N16 's Mvx .`CAA A U FC 1 w.:za r •;a,F _ 9 .;,+ X f r 3t tN Yt �S.t�a WYAiU @ k 4A V ,?d flE nu 7`. st dsa t.i`�a�6, ;ur ,i r ^a1si 1 '':.'a2_ ;+Ie M Satsums Tot is Report IwAd OlkaWO (Aftkm ind4enl He0h Came Umn DOW 02 td"+ tia``0 Wough Q VQI fx'# Z FW Sawice 7 fuW Erg i,"Ol Mte4 Ma CiVe utco Dosia4alm Amount Billed Amount Pand tag PIVYIW tsr sorwqws 5,405 00 17915 014 Ptajr.NAiW , AaMUW44 1.660 433.7A. 02 PtoscAVWn Mugs 458,04 4 04 00 Aw t h CIVKS 2„007 00 9,we 87 13 MgM tt hpabanl Hawal 13.03,89 6659 4 14 MAsaw� • Ho% i apt 22,W OD 7,3w 95 .x a3 M ur1 2iY�. +2 10,94768 AtimbiAidjusta7 imis �147.46 4147 Ari Grond 701111 40013 A,90U 72 T�TAG 34.7i3 M 1 aask#x q Ftbr€airy Marc tR Al" Rt'#;'Y tnrie, aUN Aijeom SQpt#rnb#.t Octob" t owmlmf CaUtE n ()waFxtg Indigent Cam Nfiooa Caset €t 24)),0 tsaavawl tip ems# V$wllmmi Adiv ndla to 1 11 t7 # 2 is # tratt�v C#+aset'y graM�zxtt3 :�:�:�: tiurnbi r Of C ttty polienh twFow low €Pt 136 C�it»G+er�v, C'tauaaiy PtQasar�ary +�s��ta�r�� 1rat�nt �as�t��al �tii'� t�rw��ry ��baxrar Areal May J44fw tr Areusl septealbo VJ x ttti trt; mbi" �RyauCd ie�lwt� Mh�nucrt 9e�'Ehr� Ya€ray _ l2 1i 114 51.,498 s a #1ti) $12.514-M V'1D PAiifffT MoectWy Ash 1 December 2019 Active iJ 1#a 4A.,* 4 PROSPERITY BANK 4 MCQ601 W At, CO VWK4 0 B?EAIYKARE ON MR V 1511 A P' T VACA U TANT9 '>tP#X�Nkt'1i" ti._e+txv $,.Fags: Psac- .astray t,4et s a xF I-; aRr,F,=s!. Liam S C"sP�PW4'ktl'k+ex f'� to c i haz �<t1k92 I $Ik,low ef�,Jmffl MAWM ZW i.+.r ter-zs, F"-Fas fi R 9r a as:.; tis S�`, a t 7s ros �aa aAla �d.9ft lr,lia ura �� s+a §„$R. CA;'49 591.S .kS k.739='..71 (rF-Oi W*1 IN WF tQ 'S,FTl.g1 i73+10 'j77..a6 (Q-11 S!w�4U Np�+:aE4d F�ai � rS6m, Si.k3 , F�eeea+sa�t't�#cY �r 55. ii Jaye aff €a is v Fms40 Ej�rp51 {ifg3j+g6 7`4 F9.�ex-is a 3�`.��#±e..a .,p a. Fri A-•r `- �3t,_a,, P:;s.. Frr LC,. ,. gi Rr;hat ;is i CA—:,:". e �Np t ai: g„�kE& R;�• � „p m--;ar'� � gt:.�lrr�`s�.:,�,�p fix=, 47�a�3, i :; s;a."�k' 20, 44 i7 R't�s�t�r� E�e�trarric 6xrear� F'�4+rrtr�+�� 12 1E &,NisYM .r' Vary F*'.ems r aftol S , 1r.. Pq ec. lkr aj tIV 3a 11 TOTAL PAYASLES, PAYROLL AND ELECTRONIC A PAYMENTS $ 16o%1,4 €' €Psar tonI � }. 6'Y'(�a•�,1 p�rarr�;-1�9+^-t2!^Tw�C�f _4±w,, ;p74>�_dfs+.rF„±,� r!el .�Errt+'ld Flai '*-�+.�.l w;u7 pa,fi='ti`53'fo w Arad..-. �rrtt 4!:via] i, rFP'}3.�e�NN..1'd FIlumc -.f ' "F E b 'RA f z v9.n.. J. a . , SR�g{F?:A! 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Fap RAW,; €'�f,`9Nf i_ Mi C 'wi1A i_ OW ; a t {}fie I ns N MAY, y 2 Ail TO FqM f NMUC FsO} IX'7N 04 QIPP CMT-.t P As 9 $jai ., ha °rb-,•n'S.nZ^n •IFS �. h��1€}.Z� ITT t I T `RAN M'�4NlaaSe_ ViPiMli ly TT3+"e_?'t��a,i�a s r3 VI IL B `r�esscr= _ T i- g MKIORIALP rFCK r f r l'F ,, 2 kVF9Vj1 MID t w# 47 i tl �)%Sli , r "` 10 } I i .f! 5a+.3a r7 i1 1. i March 25, 2020 2020 APPROVAL EIS'F- 2020 BUDGET' COMMISSIONERS COURT MEETING OF 0125MY BALANCE BROUGHT FORWARD FROM APPROVAL LIST REPORT PAGE 17 $86,893.40 FICA P/R $ 489663,94 MEDICARE P/R $ 11,381.04 FWH P/R $ 33,833.80 NATIONWIDE RETIREMENT SOLUTIONS P/R $ 4,032.00 OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT P/R $ 1,437.76 TOTAL VENDOR DISBURSEMENTS: $ 1869241.94 TOTAL AMOUNT FOR APPROVAL: $ 186,241.94 Y s� i a �t �N x ,el Vv r ti 1401 t= tV x'= l d Fe ti u� rya ks �fr M �Y w , r% VIC rA WL ta j Y' � 3• r s y5 pi s 3 � s 3 f X f� R \ � { \ }\ }: f3 $ f(\ } }\} ��} \ az: . \ \ ! / }� \ \} \ ( \ f) } $ / \ a) \ { j \ \ }� � \ \} \ }/ �( }� �} \` § }� \\ \ \}} / / _\ f>) [»/ \{\ � �\\ \ \}` ( }} ,. , \ !� \ \ }( / \ � { } ( 3( \ \� ; » y f / � 7 2 r ( ° � / � ( - \ � � \ ) 2 \ \ \\& \} \\\ }�� \ /G) \ \ \ \( \ \ Z ( E tz 7} ( � � ( \� ) )� d > y \ f \t± \ )} \} \} \� f / } » \/\m Le IN,all \ \\ 7\§7 \ §\ . / 4 \ � }}� \ ( \ }) \\ fl . �\ 7) r `e4 f f.