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2011-09-08 Regular September Term Held September 08, 2011 THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ BE ITREMEMBERED, that on this 8th day of September, A.D., 2011 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to-wit: Michael J. Pfeifer Roger C. Galvan Vern Lyssy Neil E. Fritsch Kenneth W. Finster Anita Fricke County Judge Commissioner, Precinct #1 Commissioner, Precinct #2 Commissioner, Precinct #3 Commissioner, Precinct #4 County Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the US Flag and Commissioner Fritsch led the Pledge to the Texas Flag. APPROVE MINUTES FROM JULY 28, 2011 MEETING: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the Commissioners' Court Minutes from 28 July 2011. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. REPORT FROM MEMORIAL MEDICAL CENTER: Memorial Medical Center presented with their report for July 2011. Inpatient days were up by 21 percent from June; acute days were up 8.7 percent. Average Daily Census was up to 15.16 ADC. Respiratory, ER, Outpatient Clinic, Specialty Cline, Surgeries, CT, MRI, and Pharmacy procedures were down from June, along with the Average Length of Stay and Observation patients/hours. Patient days, ADC, ICU days, Lab and PTexceeded the June activity. Cash showed an increase from June, up by more than $206,000. Memorial Medical Center currently has $2,444,000 in cash, providing over 51 days of cash on hand. A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the report from Memorial Medical Center as presented. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Memorial Medical Center CFO Report Month of: July 2011 Overview: July's financial operating results produced a net monthly loss of ($49,867). Year-to-date, the net income is reduced to $69,577. While inpatient days and a few ancillary departments showed increased volumes over the prior month, more outpatient, surgical and ancillary areas showed decreased volumes. Statistics: Total hospital inpatient days were up almost 21% from June's totals. Acute days were up 34 days (8.7%) while swing bed days were up 47 days (78%). Average Daily Census was up to 15.16 ADC. Respiratory Therapy, ER, Outpatient Clinic, Specialty Clinic, Surgeries, CT, MRI and Pharmacy procedures were down from June, along with the Average Length of Stay and Observation patients / hours. Patient days, ADC,>ICU days, Lab and PT exceeded the June activity. Balance Sheet: Cash showed an increase from the prior month, up by over $206,000 from June. MMC has $2,444,000 in cash, consisting or $1,944,000 in Operating Funds and $500,000 in CD investments, providing over 51 days of cash on hand. This increased cash balance can be misleading. It is to be noted that several large cash obligations exist that will significantly reduce this cash balance in the future: 1. An estimated amount due 3rd parties (Medicare) increased to approximately $805,000 as of July month end. The estimated balance will continue to fluctuate throughout the year with the final balance not being determined until the filing of the 2011 Medicare and Medicaid cost reports in May, 2012. The estimate is based on the mini-cost report model we continue to use. MMC has requested and expects to have adjustments made to its interim 3rd party payments, leading to a reduction in this liability, once its amended cost report has been submitted and reviewed by Medicare / TrailBlazer. In checking with BKD, our accounting firm, the amended Medicare Cost report should be filed before the end of August. Medicare / TrailBlazer then can take up to 60 days to review and adjust MMC's interim rates. However, the projected liability is recorded and adjusted each month and cash balances are being maintained to enable the payment of the estimated amount. 2. MMC recently made an additionallGT transfer by 8/19/2011 for the fourth quarter UPL program of approximately $550,000. 3. Approximately $180,000 in anticipated capital purchases have been approved by the Board and, within the next time period, will be ordered and payment made. \ .; If all of these transactions were to take place as of the end of July, the cash balance would be reduced to approximately $909,000. However, some ofthese cash distributions will be made at future times, notably the payment on the 3rd party liability. Prior to this payment being made, MMS will receive a Medicaid Cost report 2010 settlement of $322,000. Additionally regarding MMC's cash balance, over $238,000 has been spent for capital equipment purchases so far this year. Net Accounts Receivable increased by $56,000 while the average days in patient accounts receivable increased to 44.22 days. Income Statement: Gross patient revenue showed an increase of almost $72,000 from June. Reductions of revenue showed a large increase over June's level by $365,000. Operating expenses were down from the prior month by over $200,000. 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In '" ::;; ~ '" W 0:: I- i= w <( z ::::i I- D. ::> iii Cl w 0 Z I- 0 <( 9 0 0 ::::i z <( W 0:: 0:: :> o ~ m z C2 I- --' ~ Z W ::;; z 0:: '" W W > 0 o z ~ :5 w <( I- In ~ I- o is w W W ::t: ...J ::> 0:: 0 OJ 5 ~ ~ ~ ~ ~ ~ if. ~ m 0:: ~ D. ~ 0:: if. o 0:: '" >-' m w ?- m z m w Ii:; 0:: W 0:: m i= :> m ::; 0 <( '" iii LL Ii:; W <( 0 Cl z ~ ::; I- Z W 0 X I- W Z '" Cl Z ...J m ...J ~ Z Z z l1i z <( --' I- <5 w ...- m (5 0:: is '" 0 u: '" 0:: In W W 0 Z W 0:: W 0:: W 0:: W i= In W w i= >- z >- ...J :> 0 0 if. w if. ;)j 0 ::; '" ui :::'fi ::::i In --' ::;; iii l- t iii 0 0 0 0 ~ 0:: :!; W W W <( W W W W W --' '" '" "'''' ::; :> :> :> :> f2 I- --' '" '" l1i '" --' 0:: 0:: 0:: 0:: Cl ~ <( <( 0:: <( ~ 0 0 0 0 Z l- t o I- 0 0 0 0 0 0 w z w 0 <( <( <( <( ...J I- Z Z _ z I- Memorial Medical Center Income Statement For the Month Ended July 31, 2011 CUrrent Period Revenue Fiscal Year To Date Actual This Budget This Last Year Last Year Month Month Actual Actual YTD Budget YTD YTD $1,345,469 $1,253,995 $1,111,132 Inpatient Revenues $8,841,046 $8,777,965 $8,465,744 $2,829,993 $2,442,079 $2,408,419 Outpatient Revenues $19,532,838 $17,094,553 $17,017,542 $4,175,462 $3,696,074 $3,519,551 Total Patient Revenue $28,373,883 $25,872,518 $2S,483,286 Revenue Deductions $2,010,981 $1,437,22S $1,696,213 Contractuals $12,907,4S5 $10,060,575 $10,157,430 $91,942 $91,973 $104,223 Charity $604,104 $643,811 $605,847 $69,833 $63,944 $67,452 Indigent Care $5S3,984 $447,608 $361,412 -$46,268 -$47,853 -$144,782 Disproportionate Share -$323,928 -$334,971 -$610,759 $6S2,305 $403,456 -$34,247 Bad Debt $3,334,526 $2,824,192 $2,612,949 $2,778,793 $1,948,745 $1,688,859 Total Revenue Deductions $17,076,141 $13,641,215 $13,126,879 $1,396,669 $1,747,329 $1,830,692 Net Patient Revenue $11,297,743 $12,231,303 $12,356,407 $68,178 $47,802 $19,370 Other Operating Revenue $294,608 $334,614 $49,326 $1,464,847 $1,795,131 $1,850,062 Total Operating Revenue $11,592,350 $12,565,917 $12,405,733 Current Period Operating Expenses Fiscal Year To Date Actual This Budget This Last Year Last Year Month Month Actual Actual YTD Budget YTD YTD $660,807 $734,560 $616,303 Salaries & Wages $4,574,437 $5,141,920 $5,024,981 $121,497 $252,674 $239,239 Employee Benefits & PR Taxes $1,381,173 $1,768,718 $1,822,182 $268,104 $241,317 $323,532 Professional Fees $1,870,479 $1,689,219 $2,116,959 $151,858 $137,122 $153,154 Purchased Services $971,059 $959,854 $1,007,819 $138,878 $192,175 $142,329 Supplies $1,308,917 $1,345,225 $1,398,770 $3,350 $7,135 $6,861 Insurance $27,025 $49,94S $43,836 $44,477 $42,641 $48,613 Utilities $347,201 $298,487 $270,152 $91,021 $104,057 $115,749 Other Expenses $760,583 $728,399 $732,370 $1,479,992 $1,711,681 $1,645,780 Total Operating Expenses $11,240,873 $11,981,767 $12,417,069 $72,645 $75,886 $74,320 Depreciation $505,412 $531,202 $528,028 $1,S52,637 $1,787,567 $1,720,100 Total Expenses $11,746,285 $12,512,969 $12,945,097 -$87,790 $7,564 $129,962 Net Operating Income I (Loss) -$153,93S $52,948 -$539,364 Non Operating Income I (Exp) $733 $833 $818 Investment Income $4,822 $5,831 $6,899 -$5,271 -$3,000 -$13,013 Interest Expense -$21,400 -$21,000 -$29,328 $0 $10,500 $0 Contributions and Grants $75 $73,500 $928,171 -$86,655 $0 $0 IGT Expense -$671,769 $0 $0 $129,116 $0 $0 Service Contribution by SOH $911,783 $0 $0 $37,923 $8,333 -$12,195 Total Non-Operating Revenue $223,S12 $58,331 $905,742 -$49,867 $15,897 $117,767 Total Net Income I (Loss) $69,S77 $111,279 $366,378 -2- I t= I I~ I ~ I v; 191 I ~ I 1:;f1u.;1r-iINI ,,... ---I .'" _I li:jlijl~I~1 1~ljl~I~1 looI91~1~1 181~1~1~IMI~IMI~I~I~I~I~1 ~ M r-- 00 ~ M lI') ~ M N 00 M N N 00 M ~ M 00 N M ~ r-- r-- M r-- en 00 ~ 0 lI') lI') lI') en "": "'! f": "'! 111 CT! 00 ci 0 ~ r-- 0 M ~ M ~ M ~ en M ~ en ~ 0 lI') ~ lI') N N ~ r-- ,00 lI') M 0 ~ M N N lI') 00 N 0 ~ 00 ~ lI') M lI') N N ci N lI') M N M en N 0 ~ M ~ lI') N N M M M r-- M M M lI') -; M M M U Ul u: .... .... 0 Gl C .... . 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Q) '" '" Vl Q)Q)~ ~ 2 ~ t:t:~ i9 rg co Q) Q) +" oo~ MEMORIAL MEDICAL CENTER PATIENT ACCOUNTS RECEIVABLE July, 2011 AGED TRIAL BALANCE: ORIGINAL - Based on time of admission I FINANCIAL CLASS < 30 31 > 60 61 > 90 91 > 120 > 121 TOTAL MEDICARE $ 1,579,856.36 431,365.69 190,968.67 136,034.37 437,544.22 2,775,769.31 % 56.9% 15.5% 6.9% 4.9% 15.8% 32.5% MEDICAID $ 294,797.64 122,536.94 46,616.41 40,377.99 61,938.77 566,267.75 % 52.1% 21.6% 8.2% 7.1% 10.9% 6.6% BCSS $ 423,800.98 112,796.01 92,832.51 85,642.36 305,601.20 1,020,673.06 % 41.5% 11.1% 9.1% 8.4% 29.9% 12.0% COMMERCIAL $ 588,782.89 296,749.86 216,688.89 172,859.91 399,253.97 1,674,335.52 % 35.2% 17.7% 12.9% 10,3% 23.9% 19.6% PRIVATE $ 615,989.37 507,074.43 434,755.68 371,648.90 595,717.85 2,492,789.31 % 23.4% 20.3% 17.4% 14.9% 23.9% 29.2% TOTAL $ 3,470,830.32 1,470,522.93 981,862.16 806,563.53 1,800,056.01 8,529,834.95 % 40.7% 17.2% 11.5% 9.5% 21.1% 100.0% NOTE -- Amounts and percentages may sum to '+' or '-' 1 and 1 % of the total or 100%, respectively, of their particular category due to rounding. AVERAGE DAYS IN PATIENT ACCOUNTS RECEIVABLE: DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE GROSS 60.26 57.90 52.26 50.58 47.65 43.85 41.16 JULY AUGUST SEPTEMBER OCTOBER NOVEMBER 42.44 I AGED TRIAL BALANCE: CURRENT FINANCIAL CLASS SOURCE: ACCOUNTANT'S REPORT I FINANCIAL CLASS I ~30 31 ~ 60 61 ~ 90 91 ~ 120 > 121 TOTAL MEDICARE $ 1,216,247.28 264,283.82 123,185.39 72,346.24 200,316.60 1,876,379.33 % 64.8% 14.1% 6.6% 3.9% 10.7% 22.0% MEDICAID $ 325,155,82 143,617.19 49,996.37 41,577.60 77, 108.29 637,455.27 % 51.0% 22.5% 7.8% 6.5% 12.1% 7.5% BCBS $ 412,332.43 69,282.39 36,287.63 24,736.00 53,348.47 595,986,92 % 69.2% 11.6% 6.1% 4.2% 9.0% 7.0% COMMERCIAL $ 622,626.92 287,663.79 155,439.67 83,836.11 205,185.12 1,354,751.61 % 46.0% 21.2% 11.5% 6.2% 15.1% 15.9% PRIVATE PAY $ 798,398.39 696,806.55 615,497.10 583,841.58 1,264,096.53 3,958,640.15 % 20.2% 17.6% 15.5% 14.7% 31.9% 46.4% IN HOUSE $ 329,575.80 8,869.18 1,456.00 226.00 1.00 340,127.98 % 96.9% 2.6% 0.4% 0.1% 0.0% 4.0% CREDITS $ (233,506.32) - - - - (233,506.32) % 100.0% 0.0% 0.0% 0.0% 0.0% -2.7% HOME HEALTH $ - - - - - - % TOTAL 3,470,830.32 1,470,522.92 981,862.16 806,563.53 1,800,056.01 8,529,834.94 % 40.7% 17.2% 11.5% 9.5% 21.1% 100.0% NOTE -- Amounts and percentages may sum to '+' or '.' 1 and 1 % of the total or 100%, respectively, of their particular category due to rounding. -5- MEMORIAL MEDICAL CENTER CAPITAL ACQUISITIONS FOR PERIOD ENDED 07/31/11 MONTH DESCRIPTION DEPT BUILDING EQUIPMENT TOTAL 01/11 PACS STORAGE SYSTEM RADIOLOGY - $ 16,386.75 DEPOSIT PD IN 2010 $ 1,820.00 SUB TOTAL JANUARY - 18,206.75 18,206.75 I 02/11 E/R PATIENT MONITOR AND PRINTER $ 6,022.10 ALEGRA LAB CENTRIFUGE $ 15,382.30 SUBTOTAL FEBRUARY $ 21,404.40 21,404.40 03/11 CENTRICITY PERINATAL SYSTEM $ 53,543.68 SUB TOTAL MARCH $ 53,543.68 $ 53,543.68 04/11 N/A - $ - 05/11 N/A $ - $ - 06/11 VAPOR MNGMT SYSTEM $ 37,315.00 STERRAD NX GAS PLASMA STERILIZER $ 45,648.09 MEDICATION MNGMT SOFTWARE $ 34,762.00 TSYSTEM HEALTH MONITORING SVC $ 10,989.35 SUB TOTAL JUNE $ 128,714.44 128,714.44 07/11 CRYOSTAT $ 16,400.00 SUB TOTAL JULY $ 16,400.00 $ 16,400.00 TOTAL $ - $ 238,269.27 $ 238,269.27 I -6- ~ ll<: ... w ;::: .... 0 ffi fiJ Occ ct~ffi 2:t:c czo ~Oii! ct~~ D::(j~ ~~~ ~~2 ~ N Q >: o N U W Q o N > o z o N I- U o .,..,..,. ~ o N 0. 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OODNOOmo::;t IDONo:::tamom rlOIJlOl./1NOO OQrlOo::::tNOO Ol""O'lO'lrlO'lQO'l -12- MEMORIAL MEDICAL CENTER CHECK REGISTER 07/01/11 THRU 07/31/11 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE RUN DATE:08/03/11 TlME:16:24 PAGE 1 GLCKREG ---------------------------------------------------------------.- ------------------------------------------------------------------- AlP * 144210 07/07/11 961.87CR CARDINAL HEALTH 414, IN AlP 144426 07/07/11 134.00 CHRIS KOVAREK AlP 144427 07/07/11 3,659.88 US FOOD SERVICE AlP 144428 07/07/11 22,915.46 SUNTRUST EQUIPMENT FIN! AlP 144429 07/07/11 61.19 DEWITT POTH & SON AlP 144430 07/07/11 150.00 WILLIAM E HElKAMP, TRUS AlP 144431 07/07/11 2,340.24 TRAVEL NURSE SOLUTIONS, AlP 144432 07/07/11 12,491.83 ENTRUST INSURANCE & BEN AlP 144433 07/07/11 495.00 WILLIAM E HEITKAMP, TRU AlP 144434 07/07/11 13,940.13 MMC EMPLOYEE BENEFITS AlP 144435 07/07/11 177 . 69 LESLIE ANN SOLIS AlP 144436 07/07/11 8,096.66 MORRIS & DICKSON CO, LL AlP 144437 07/07/11 23,984.00 THE CIT GROUP/EF AlP 144438 07/07/11 33,391.64 NOBLE AMERICAS ENERGY AlP 144439 07/07/11 2,088.00 LIQUID AGENTS HEALTHCAR AlP 144440 07/07/11 336.50 RAUSHANAH MONDAY AlP 144441 07/07/11 961.87 CARDINAL HEALTH AlP 144442 07/07/11 1,265.90 AT&T MOBILITY AlP 144443 07/07/11 25.00 CAL COM FEDERAL CREDIT AlP 144444 07/07/11 528.00 CAD SOLUTIONS, INC AlP 144445 07/07/11 .00 CARDINAL HEALTH 414, IN AlP 144446 07/07 III 32.27 THE COUNCIL COMPANY AlP 144447 07/07/11 47,324.40 CPSI AlP 144448 07/07/11 23.97 FEDERAL EXPRESS CORP. AlP 144449 07/07/11 3,814.99 GE HEALTHCARE AlP 144450 07/07/11 491.22 GENEVIEVE SUTHERLAND AlP 144451 07/07/11 71. 66 HAYES ELECTRIC SERVICE AlP 144452 07/07/11 336.69 IKON FINANCIAL SERVICES AlP 144453 07/07/11 1,309.37 MAINE STANDARDS CO., LL AlP 144454 07/07/11 37,315.00 MINNTECH CORPORATION AlP 144455 07/07/11 156.10 CHERYL MITCHELL AlP 144456 07/07/11 784.32 MUSTAIN & ASSOCIATES AlP 144457 07/07/11 200.00 PATRICIA OWEN AlP 144458 07/07/11 3,185.00 PHILIPS HEALTHCARE AlP 144459 07/07 III 6,125.00 PREMIER SLEEP DISORDERS AlP 144460 07/07/11 733.96 POLYMEDCO INC. AlP 144461 07/07 III 1,200.00 U S POSTAL SERVICE AlP 144462 07/07/11 6,275.00 RADIOLOGY UNLIMITED, PA AlP 144463 07/07/11 166.15 MARIA D RESENDEZ AlP 144464 07/07/11 61. 58 LINDA RUDDICK AlP 144465 07/07/11 153.95 STERIS CORPORATION AlP 144466 07/07/11 15,000.00 TEAM REHAB AlP 144467 07/07/11 197.08 TEXAS CHILD SUPPORT SDU AlP 144468 07/07/11 81.60 DEBRA TRAMMELL AlP 144469 07/07 III 151.50 UNITED WAY OF CALHOUN C AlP 144470 07/07/11 300.00 CARMEN C. ZAPATA-ARROYO AlP 144471 07/07/11 98.67 DONALD H BYRD AlP 144472 07/07 III 334.62 ACCENT AlP 144473 07/14/11 47.28 FILTER TECHNOLOGY CO, I AlP 144474 07/14/11 55.02 CUSTOM MEDICAL SPECIALT -13- MEMORIAL MEDICAL CENTER CHECK REGISTER 07/01/11 THRU 07/31/11 BANK--CHECK----------------------------------~----------------- CODE NUMBER DATE AMOUNT PAYEE RUN DATE:08/03/11 TIME:16:24 PAGE 2 GLCKREG ----------------------------------------~------------------------------------------------------------------------------------------- A/P 144475 07/14/11 178.13 ERBE USA INC SURGICAL S A/P 144476 07/14/11 289.92 LAWSON PRODUCTS A/P 144477 07/14/11 3,413.27 US FOOD SERVICE A/P 144478 07/14/11 9,166.67 HITACHI MEDICAL SYSTEMS A/P 144479 07/14/11 1,147.67 CENTURION MEDICAL PRODU A/P 144480 07/14/11 15,659.01 LEIGH ANN FALCON A/P 144481 07/14/11 988.63 DEWITT POTH & SON A/P 144482 07/14/11 113.75 DYNAMIC DIAGNOSTICS INC A/P 144483 07/14/11 2,292.48 TRAVEL NURSE SOLUTIONS, A/P 144484 07/14/11 17,562.21 MMC EMPLOYEE BENEFITS A/P 144485 07/14/11 299.00 RAUL YANEZ A/P 144486 07/14/11 210.96 QWEST A/P 144487 07/14/11 .00 VOIDED A/P 144488 07/14/11 6,775.55 MORRIS & DICKSON CO, LL A/P 144489 07/14/11 126.66 IPC, INC A/P 144490 07/14/11 1,020.80 ALLIED WASTE SERVICES # A/P 144491 07/14/11 11,280.00 CPP WOUND CARE #28,LLC A/P 144492 07/14/11 304.49 ALTEX ELECTRONICS LTD A/P 144493 07/14/11 2,929.99 LUMINANT ENERGY COMPANY A/P 144494 07/14/11 125.00 TRE TEXAS A/P 144495 07/14/11 19.60 PAGE SOUTHERLAND PAGE, A/P 144496 07/14/11 66.60 GLENN CRISP A/P 144497 07/14/11 2,088.00 LIQUID AGENTS HEALTHCAR A/P 144498 07/14/11 1,158.08 MSPRC / GHP A/P 144499 07/14/11 38.32 ABBOTT NUTRITION A/P 144500 07/14/11 120.00 AHRMM A/P 144501 07/14/11 85.04 PORT LAVACA HARDWARE A/P 144502 07/14/11 43.30 ACTION LUMBER A/P 144503 07/14/11 240.10 AMERISOURCEBERGEN DRUG A/P 144504 07/14/11 23.40 ADVANCE MEDICAL DESIGNS A/P 144505 07/14/11 1,610.00 ALCON LABORATORIES INC A/P 144506 07/14/11 2,103.54 AIRGAS-SOUTHWEST A/P 144507 07/14/11 51.86 AQUA BEVERAGE COMPANY A/P 144508 07/14/11 1,587.32 ARTHROCARE CORPORATION A/P 144509 07/14/11 11.69 AUTO PARTS & MACHINE CO A/P 144510 07/14/11 204.25 C R BARD INC A/P 144511 07/14/11 2,933.34 BAXTER HEALTHCARE CORP A/P 144512 07/14/11 14,759.36 BECKMAN COULTER INC A/P 144513 07/14111 454.00 BOSTON SCIENTIFIC CORPO A/P 144514 07/14/11 192.75 BOUND TREE MEDICAL, LLC A/P 144515 07/14/11 18.00 CALHOUN COUNTY WASTE MG A/P 144516 07/14/11 229.00 CYGNUS MEDICAL LLC A/P 144517 07/14/11 1,191. 00 CDW GOVERNMENT, INC. A/P 144518 07/14/11 12.52 THE COUNCIL COMPANY A/P 144519 07/14/11 16,499.80 CPSI A/P 144520 07/14/11 33.37 DRAGER MEDICAL A/P 144521 07/14/11 235.00 EDWARDS PLUMBING INC A/P 144522 07/14/11 4,230.03 FISHER HEALTHCARE A/P 144523 07/14/11 450.00 FORT BEND SERVICES, INC A/P 144524 07/14/11 1,973.80 GREAT AMERICA LEASING C A/P 144525 07/14/11 175.00 GULF COAST DELIVERY -14- MEMORIAL MEDICAL CENTER CHECK REGISTER 07/01/11 THRU 07/31/11 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE RUN DATE:08/03/11 TlME:16:24 PAGE 3 GLCKREG -------------------------------------------------------------~---------------------------------------------------------------------- A/P 144526 07/14/11 46.44 GRAPHIC CONTROLS LLC A/P 144527 07/14/11 431. 92 GULF COAST PAPER COMPAN AlP 144528 07/14/11 314.26 H E BUTT GROCERY AlP 144529 07/14/11 62.85 INDEPENDENCE MEDICAL AlP 144530 07/14/11 1,025.15 INFOLAB INC A/P 144531 07/14/11 473.45 INTOXlMETERS INC AlP 144532 07/14/11 32.98 JACK L. MARCUS, INC A/P 144533 07/14/11 24.66 JECKER FLOOR & GLASS AlP 144534 07/14/11 1,743.67 JOHNSON & JOHNSON A/P 144535 07/14/11 199.50 LABCORP OF AMERICA HOLD A/P 144536 07/14/11 29.76 LANGUAGE LINE SERVICES AlP 144537 07/14/11 641.59 LOWE'S HOME CENTERS INC A/P 144538 07/14/11 180.41 MARKS PLUMBING PARTS A/P 144539 07/14/11 444.80 MEDRAD INC A/P 144540 07/14/11 96.57 MERCURY MEDICAL A/P 144541 07/14/11 189.69 MMC AUXILIARY GIFT SHOP A/P 144542 07/14/11 1,055.83 MERRY X-RAY- SAN ANTONI A/P 144543 07/14/11 234.68 ON-SITE TESTING SPECIAL A/P 144544 07/14/11 269.50 ORKIN PEST CONTROL A/P 144545 07/14/11 .00 VOIDED AlP 144546 07/14/11 .00 VOIDED A/P 144547 07/14/11 .00 VOIDED AlP 144548 07/14/11 9,650.06 OWENS & MINOR AlP 144549 07/14/11 1,045.00 PITNEY BOWES INC A/P 144550 07/14/11 245.00 PORT LAVACA WAVE A/P 144551 07/14/11 18.75 POWER ELECTRIC AlP 144552 07/14/11 231. 79 PROGRESSIVE DYNAMICS ME A/P 144553 07/14/11 490.70 R G & ASSOCIATES INC A/P 144554 07/14/11 358.86 RECEIVABLE MANAGEMENT, A/P 144555 07/14/11 41. 20 SERVICE SUPPLY OF VICTO A/P 144556 07/14/11 5.09 SHERWIN WILLIAMS A/P 144557 07/14/11 941. 58 SIEMENS MEDICAL SOLUTIO A/P 144558 07/14/11 256.90 SKIP'S RESTAURANT EQUIP A/P 144559 07/14/11 5,000.00 SOUTHEAST TEXAS HEALTH A/P 144560 07/14/11 339.25 THE ST JOHN COMPANIES, A/P 144561 07/14/11 2,061.91 SYSCO FOOD SERVICES OF A/P 144562 07/14/11 452.59 STERICYCLE, INC A/P 144563 07/14/11 10,726.30 TEAM REHAB A/P 144564 07/14/11 500.00 TEXAS DEPT OF STATE HEA A/P 144565 07/14/11 60.00 TEXAS DEPARTMENT OF LIC A/P 144566 07/14/11 202.00 TEXAS ELECTRICAL SUPPLY A/P 144567 07/14/11 133.90 TEXAS WIRED MUSIC INC A/P 144568 07/14/11 3,922.00 T-SYSTEM, INC. AlP 144569 07/14/11 525.00 TORCH AlP 144570 07/14/11 2,701.88 UNIFIRST HOLDINGS INC A/P 144571 07/14/11 1,025.81 VERIZON SOUTHWEST AlP 144572 07/14/11 1,110.42 THE VICTORIA ADVOCATE A/P 144573 07/14/11 29.99 VICTORIA COMMUNICATION A/P 144574 07/14/11 303.76 GRAINGER A/P 144575 07/14/11 537.50 WOLTERS KLUWER HEALTH, A/P 144576 07/14/11 8,001.00 WINTHROP RESOURCES CORP -15- MEMORIAL MEDICAL CENTER CHECK REGISTER 07/01/11 THRU 07/31/11 BANK--CHECK--~------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE RUN DATE:08/03/11 TIME:16:24 PAGE 4 GLCKREG ------------------------------------------------------------------------------------------------------------------------------------ A/P 144577 07/14/11 20.90 YOUNG PLUMBING CO A/P 144578 07/21/11 22,915.46 SUNTRUST EQUIPMENT FIN! A/P 144579 07/21/11 1,159.38 LAQUINTA INNS & SUITES A/P 144580 07/21/11 58.12 CAREFUSION 211, INC A/P 144581 07/21/11 150.00 WILLIAM E HEIKAMP, TRUS A/P 144582 07/21/11 495.00 WILLIAM E HEITKAMP, TRU A/P 144583 07/21/11 10,602.80 MMC EMPLOYEE BENEFITS A/P 144584 07/21/11 830.17 VISA A/P 144585 07/21/11 177.69 LESLIE ANN SOLIS A/P 144586 07/21/11 11,624.79 MORRIS & DICKSON CO, LL A/P 144587 07/21/11 44.40 GLENN CRISP A/P 144588 07/21/11 400.00 RAUSHANAH MONDAY A/P 144589 07/21/11 129.87 NADINE GARNER A/P 144590 07/21/11 25.00 CAL COM FEDERAL CREDIT A/P 144591 07/21/11 18.58 THE COUNCIL COMPANY A/P 14459207/21/11 50.46 CPSI A/P 144593 07/21/11 250.00 SIEMENS HEALTHCARE DIAG A/P 144594 07/21/11 20.79 H E BUTT GROCERY A/P 144595 07/21/11 131. 25 IiEALTHMARK INDUSTRIES A/P 144596 07/21/11 628.28 INFOLAB INC A/P 144597 07/21/11 29,558.00 ITA RESOURCES, INC A/P 144598 07/21/11 385.30 HARVEY OLASCUAGA A/P 144599 07/21/11 941. 02 OWENS & MINOR A/P 144600 07/21/11 37.07 POWER ELECTRIC A/P 144601 07/21/11 305.53 MARIA D RESENDEZ A/P 144602 07/21/11 229.58 SMILE MAKERS A/P 144603 07/21/11 354.03 SUN COAST RESOURCES, IN A/P 144604 07/21/11 153.95 STERIS CORPORATION A/P 144605 07/21/11 197.08 TEXAS CHILD SUPPORT SDU A/P 144606 07/21/11 151. 22 TG A/P 144607 07/21/11 49.96 UNIFORM ADVANTAGE A/P 144608 07/21/11 151. 50 UNITED WAY OF CALHOUN C A/P 144609 07/21/11 307.76 THE UNIFORM CONNECTION A/P 144610 07/21/11 1,663.21 VERIZON SOUTHWEST A/P 144611 07/21/11 555.00 VICTORIA COLLEGE A/P 144612 07/21/11 397.00 DEBORAH WITTNEBERT AlP 144613 07/21/11 23.92 SCEVERS FREDA AlP 144614 07/21/11 290.20 BARRIER ROBERTA G A/P 144615 07/21/11 217.80 HOLY LEROY A/P 144616 07/21/11 606.00 HROCH JOlIN A/P 144617 07/21/11 148.60 BARRIER ROBERTA G AlP 144618 07/21/11 77.20 BARRIER ROBERTA G A/P 144619 07/21/11 153.92 WYMAN DORIS A/P 144620 07/21/11 1,556.00 GERYK FRANK L A/P 144621 07/21/11 4,722.34 HUMANA HEALTH CARE PLAN A/P 144622 07/21/11 216.00 WEST WILLIAM 0 A/P 144623 07/21/11 1,123.00 JANIS AUGUST ALBERT AlP 144624 07/21/11 402.80 HUMANA HEALTH CARE PLAN A/P 144625 07/21/11 293.40 HIGHMARK BLUE SHIELD A/P 144626 07/21/11 95.00 HUMANA HEALTH CARE PLAN A/P 144627 07/21/11 101. 00 HIGHMARK BLUE SHIELD -16- MEMORIAL MEDICAL CENTER CHECK REGISTER 07/01/11 THRU 07/31/11 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE RUN DATE:08/03/11 TlME:16:24 PAGE 5 GLCKREG -------------------------------------------------------------------------------------------------------------------------------.----- A/P 144628 07/21/11 257.60 HIGHMARK BLUE SHIELD A/P 144629 07/21/11 145.72 DODD WAYNE ALTON A/P 144630 07/21/11 100.00 WIESE PAMELA A/P 144631 07/21/11 35.53 JONES COURTNEY A/P 144632 07/21/11 400.00 MORGENROTH DANA A/P 144633 07/21/11 32.93 SCROGGS CHRISTINE A/P 144634 07/28/11 10,320.70 OMNI-PORT LAVACA 07, L. A/P 144635 07/28/11 2,092.09 RELAYHEALTH, INC. A/P 144636 07/28/11 3,863.34 US FOOD SERVICE A/P 144637 07/28/11 144.20 PHARMEDIUM SERVICES LLC A/P 144638 07/28/11 750.00 JAMES A DANIEL A/P 144639 07/28/11 1,952.45 PRINCIPAL LIFE A/P 144640 07/28/11 22,688.57 SUNTRUST EQUIPMENT FINA A/P 144641 07/28/11 525.00 JENISE SVETLIK A/P 144642 07/28/11 1,049.23 CENTURION MEDICAL PRODU A/P 144643 07/28/11 934.16 DEWITT POTH & SON A/P 144644 07/28/11 3,520.00 ROY ALLEN MARTIN A/P 144645 07/28/11 11,228.25 MMC EMPLOYEE BENEFITS A/P 144646 07/28/11 295.00 RAUL YANEZ A/P 144647 07/28/11 204.35 RICK HART A/P 144648 07/28/11 126.15 ALERE NORTH AMERICA INC A/P 144649 07/28/11 .00 VOIDED A/P 144650 07/28/11 9,321. 63 MORRIS & DICKSON CO, LL A/P 144651 07/28/11 23,984.00 THE CIT GROUP/EF A/P 144652 07/28/11 695.00 TRE TEXAS A/P 144653 07/28/11 1,800.00 TELE-PHYSICIANS, P.A. A/P 144654 07/28/11 4,502.25 LIQUID AGENTS HEALTHCAR A/P 144655 07/28/11 4,584.96 JACKSON NURSE PROFESSIO A/P 144656 07/28/11 225.00 TEXAS HOSPITAL ASSOCIAT A/P 144657 07/28/11 383.20 APPLIED MEDICAL A/P 144658 07/28/11 61. 75 ALlMED mc. A/P 144659 07/28/11 3,654.64 AFLAC A/P 144660 07/28/11 357.36 ARROW INTERNATIONAL INC A/P 144661 07/28/11 5.46 AT&T MOBILITY A/P 144662 07/28/11 55.68 AUTO PARTS & MACHINE CO A/P 144663 07/28/11 331.05 C R BARD INC A/P 144664 07/28/11 307.77 BAXTER HEALTHCARE CORP A/P 144665 07/28/11 33,861. 49 BECKMAN COULTER INC A/P 144666 07/28/11 500.00 MICHAEL CAUGHRON A/P 144667 07/28/11 26.25 CHUBB SECURITY SYSTEMS A/P 144668 07/28/11 282.66 CITIZENS MEDICAL CENTER A/P 144669 07/28/11 8,616.90 CITY OF PORT LAVACA A/P 144670 07/28/11 108.41 CONMED CORPORATION A/P 144671 07/28/11 263.08 CDW GOVERNMENT, INC. A/P 144672 07/28/11 72.84 THE COUNCIL COMPANY A/P 144673 07/28/11 10,176.87 CPSI A/P 144674 07/28/11 120.00 JACKSON CROSS A/P 144675 07/28/11 645.68 SIEMENS HEALTHCARE DIAG A/P 144676 07/28/11 17.90 DYNATRONICS CORPORATION A/P 144677 07/28/11 4.47 FASTENAL COMPANY A/P 144678 07/28/11 7,050.00 FARNAM STREET FINANCIAL -17- MEMORIAL MEDICAL CENTER CHECK REGISTER 07/01/11 THRU 07/31/11 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE RUN DATE:08/03/11 TlME:16:24 PAGE 6 GLCKREG ------------------------------------------------------------------------------------------------------------------------------------ A/P 144679 07/28/11 A/P 144680 07/28/11 A/P 144681 07/28/11 A/P 144682 07/28/11 A/P 144683 07/28/11 A/P 144684 07/28/11 A/P 144685 07/28/11 A/P 144686 07/28/11 A/P 144687 07/28/11 A/P 144688 07/28/11 A/P 144689 07/28/11 A/P 144690 07/28/11 A/P 144691 07/28/11 A/P 144692 07/28/11 A/P 144693 07/28/11 A/P 144694 07/28/11 A/P 144695 07/28/11 A/P 144696 07/28/11 A/P 144697 07/28/11 A/P 144698 07/28/11 A/P 144699 07/28/11 A/P 144700 07/28/11 A/P 144701 07/28/11 A/P 144702 07/28/11 A/P 144703 07/28/11 A/P 144704 07/28/11 A/P 144705 07/28/11 A/P 144706 07/28/11 A/P 144707 07/28/11 A/P 144708 07/28/11 A/P 144709 07/28/11 A/P 144710 07/28/11 A/P 144711 07/28/11 A/P 144712 07/28/11 A/P 144713 07/28/11 A/P ,144714 07/28/11 A/P 144715 07/28/11 A/P 144716 07/28/11 A/P 144717 07/28/11 A/P 144718 07/28/11 A/P 144719 07/28/11 A/P 144720 07/28/11 A/P 144721 07/28/11 A/P 144722 07/28/11 A/P 144723 07/28/11 A/P 144724 07/28/11 A/P 144725 07/28/11 A/P 144726 07/28/11 A/P 144727 07/28/11 A/P 144728 07/28/11 TOTALS: 5,401.60 3,823.08 313.28 166.98 61. 9 8 7,707.62 2,195.98 2,067.08 95.50 102.95 493.80 510.00 532.64 81.81 324.43 123.60 45.39 275.32 949.06 .00 5,654.46 183.36 156.00 1,200.00 52.99 69.95 246.00 321.63 455.00 58.00 697.58 618.39 3,201.00 468.69 1,189.96 167.61 15,000.00 632.23 6,085.00 3,384.96 56.34 160.91 3,583.62 18.97 108.69 215.08 221.48 .00 201. 99 230.00 775,036.62 FISHER HEALTHCARE GE HEALTHCARE GETINGE USA GULF COAST PAPER COMPAN HALL WIRELESS IKON FINANCIAL SERVICES INFOLAB INC INSTRUMENTATION LABORAT IVANS M.C. JOHNSON COMPANY IN JOHNSON << JOHNSON KONICA MINOLTA MEDICAL LANDAUER INC LOWE'S HOME CENTERS INC MARKS PLUMBING PARTS MEDTRONIC USA, INC. MMC AUXILIARY GIFT SHOP METLIFE MERRY X-RAY- SAN ANTONI VOIDED OWENS << MINOR PENTAX MEDICAL COMPANY PITNEY BOWES INC U S POSTAL SERVICE POWER ELECTRIC QUARTERMASTER R G << ASSOCIATES INC FARAH JANAK RADIOLOGY UNLIMITED, PA SHIP SHUTTLE TAXI SERVI SIEMENS MEDICAL SOLUTIO SYNTHES USA SALES SO TEX BLOOD << TISSUE C THE ST JOHN COMPANIES, SYSCO FOOD SERVICES OF ERIN CLEVENGER TEAM REHAB TLC STAFFING TEXAS MUTUAL INSURANCE UNUM LIFE INS CO OF AME UNIFIRST HOLDINGS UNIFORM ADVANTAGE UNIFIRST HOLDINGS INC SYLVIA VARGAS VERATHON INC VERIZON SOUTHWEST VERIZON WIRELESS VOIDED WALMART COMMUNITY X-RITE INC -18- RUN DATE: 08/04/11 TIME: 10:17 PRTitle PRDeptName -------------------------------------------------------------------- :fi..l.\1 :1.6\\ SUPERVISOR-PURCH/CS PURCHASING REGISTERED NURSE EMERGENCY ROOM REGISTERED NURSE EMERGENCY ROOM DEPARTMENTAL ASSIST MAINTENANCE REGISTRATION CLERK PATIENT FINANCIAL SERVICES CS TECH CENTRAL SUPPLY CENTRAL STERILE TECH SURGERY IMAGING TECH HEALTH INFORMATION MANAGEMENT DIRECTOR PFS PATIENT FINANCIAL SERVICES CS TECHNICIAN CENTRAL SUPPLY ES AIDE ENVIRONMENTAL SERVICES SHIFT SUPERVISOR DIETARY FOOD SERVICE STAFF DIETARY PATIENT ACCT SUPERV. PATIENT FINANCIAL SERVICES IC/EH/RM NURSE INFECTION CONTROL DISHWASHER DIETARY o R AIDE SURGERY ES AIDE ENVIRONMENTAL SERVICES REGISTERED NURSE EMERGENCY ROOM A.M. SHIFT SUPERVISO ENVIRONMENTAL SERVICES RN TRAUMA COORDINATO EMERGENCY ROOM RN/PACU SUPERVISOR SURGERY REGISTERED NURSE ICU LVN OBSTETRICS AIDE ENVIRONMENTAL SERVICES DIRECTOR-OR/OPC/ED SURGERY C.N.O. ADMINISTRATION-CLINICAL SERVIC ADMINISTR ASSISTANT ADMINISTRATION-CLINICAL SERVIC RN ITU PAYROLL CLERK ACCOUNTING REGISTERED NURSE MED/SURG LVN OBSTETRICS REGISTERED NURSE ICU RN OBSTETRICS REGISTERED NURSE MED/SURG REGISTERED NURSE OBSTETRICS REGISTERED NURSE OBSTETRICS L.V.N. MED/SURG ADMINIST ASSISTANT ADMINISTRATION REGISTERED NURSE lCU LVN/SCRUB NURSE/OFFI SURGERY LVN-PhRT PHARMACY REGISTERED NURSE MED/SURG REGISTERED NURSE SPECIALTY CLINIC LVN SURGERY MEDICAL SONOGRAPHER RADIOLOGY REGISTERED NURSE EMERGENCY ROOM RADIOLOGICAL TECH RADIOLOGY RAD TECH RADIOLOGY MICRO MT LABORATORY MLT LABORATORY LAB DIRECTOR LABORATORY LAB ASSISTANT LABORATORY MEDICAL LAB TECH LABORATORY MEMORIAL MEDICAL CENTER DEFAULT FORMAT FROM DB019 PAGE 1 PRTotGross 3137.60 5279.69 4911.79 2396.18 518.16 1857.30 2919.67 866.82 3812.80 70.00 1656.06 1936.83 1777 .52 2088.84 5350.86 1387.20 1544.93 1365.12 910.00 1831.14 4252.06 5661. 37 1177 .94 931.01 1656.80 6799.63 6482.40 2397.72 4395.68 3397.79 8070.13 3341. 57 4235.53 2834.69 4091.79 5418.83 4009.90 2132.56 3150.40 6790.12 3015.17 341.88 4841.13 5130.92 3684.82 5659.29 4262.26 4816.00 1002.04 674.76 816.00 4572.88 3723.51 3775.65 -19- RUN DATE: 08/04/11 TIME: 10:17 PRTitle PRDeptName LAB SECRETARY LABORATORY REGISTERED NURSE EMERGENCY ROOM PT TECH II PHYSICAL THERAPY P.T. ASSISTANT PHYSICAL THERAPY PT TECH II PHYSICAL THERAPY PLANT OPS SUPERVISOR MAINTENANCE DC ANALYST HEALTH INFORMATION MANAGEMENT REGISTERED NURSE OBSTETRICS REGISTERED NURSE OBSTETRICS ED MANAGER EMERGENCY ROOM REGISTERED NURSE MED/SURG REGISTERED NURSE OBSTETRICS REGISTERED NURSE OBSTETRICS REGISTERED NURSE OBSTETRICS DIRECTOR-UR/QA/IC/RM QUALITY ASSURANCE LVN MED/SURG UNIT SECRETARY-CPSI MED/SURG REGISTERED NURSE SURGERY CERTIFIED NURSE AIDE MED/SURG CERTIFIED NURSE AIDE MED/SURG DIRECTOR-MS/ICU/OB MED/SURG REGISTERED NURSE ICU REGISTERED NURSE MED/SURG REGISTERED NURSE MED/SURG SUPERVISOR LVN/RPhT PHARMACY REGISTERED NURSE MED/SURG REGISTERED NURSE EMERGENCY ROOM RN MED/SURG CERTIFIED NURSE AIDE MED/SURG LVN MED/SURG RN EMERGENCY ROOM LVN MED/SURG REGISTERED NURSE MED/SURG RN MED / SURG CERTIFIED NURSE AIDE MED/SURG LVN MED/SURG RN MED / SURG REGISTERED NURSE MED/SURG RN EMERGENCY ROOM CERTIFIED NURSE AIDE MED/SURG LVN MED/SURG REGISTERED NURSE ICU REGISTERED NURSE ICU REGISTERED NURSE ICU REGISTERED NURSE ICU REGISTERED NURSE MED/SURG RN ICU REGISTERED NURSE SURGERY REGISTERED NURSE SURGERY LVN SURGERY o R TECH SURGERY OR SUPERVISOR SURGERY RN-OP-PACU SURGERY TRANSCRIPTIONIST HEALTH INFORMATION MANAGEMENT OUT-PT PACU NURSE SURGERY MEMORIAL MEDICAL CENTER DEFAULT FORMAT FROM DB019 PAGE 2 PRTotGross 1985.50 4417.40 583.96 1599.52 2004.43 3737.64 2252.67 5216.47 2272.54 4802.29 3371.01 3928.51 3503.50 3531.14 5649.60 1864.95 4026.74 1964.20 178.25 1711. 67 6049.23 5122.57 24.00 1626.25 3339.40 3257.25 3392.50 3390.56 1418.68 946.63 4345.92 2449.73 4621.10 3653.78 2011.66 1296.38 1262.75 5342.51 5207.48 2374.69 2030.02 2647.84 5282.38 4298.03 2771.95 5026.58 4624.58 193.50 5023.62 4185.09 2881.85 4650.56 2171.38 2004.18 1265.63 -20- RUN DATE: 08/04/11 TIME: 10:17 PRTitle PRDeptName PRESCRIPTION CLERK INDIGENT CARE PROGRAM REGISTERED NURSE OBSTETRICS REGISTERED NURSE OBSTETRICS ASSISTANT BUYER TRANSPORTATION OP COORDINATOR SPECIALTY CLINIC REGISTERED NURSE EMERGENCY ROOM CNA MED/SURG RN EMERGENCY ROOM MEDICAL TECHNOLOGIST LABORATORY MT TECH SUPR LABORATORY MT LABORATORY MEDICAL LAB TECH LABORATORY MEDICAL LAB TECH LABORATORY MEDICAL TECHNOLOGIST LABORATORY LAB ASSISTANT LABORATORY MEDICAL TECHNOLOGIST LABORATORY MEDICAL TECHNOLOGIST LABORATORY LAB ASSISTANT LABORATORY LAB ASSISTANT LABORATORY MLT LABORATORY MEDICAL LAB TECH LABORATORY LAB ASSISTANT LABORATORY REGISTERED NURSE MED/SURG REGISTERED NURSE MED/SURG RADIOLOGICAL TECH RADIOLOGY RADIOLOGICAL TECH RADIOLOGY RADIOLOGICAL TECH RADIOLOGY RECEPT/SECRETARY RADIOLOGY RADIOLOGY TECH RADIOLOGY DIRECTOR-RADIOLOGY RADIOLOGY RADIOLOGY SUPERVISOR RADIOLOGY RADIOLOGY TECH RADIOLOGY RADIOLOGY TECH RADIOLOGY RADIOLOGY TECH. RADIOLOGY RADIOLOGICAL TECH RADIOLOGY CLERK RADIOLOGY LVN-CPhT PHARMACY REGIST PHARMACY TECH PHARMACY PHARMACIST PHARMACY REGISTERED NURSE EMERGENCY ROOM PT TECH II PHYSICAL THERAPY P.T. ASSISTANT PHYSICAL THERAPY PT SEC/RECEPTIONIST PHYSICAL THERAPY P.T. ASSISTANT PHYSICAL THERAPY PT TECH I PHYSICAL THERAPY CIHCP COORDINATOR I~~IGENT CARE PROGRAM TRANSCRIPTION LEADER HEALTH INFORMATION MANAGEMENT HIM DIRECTOR HEALTH INFORMATION MANAGEMENT CODING SPECIALIST HEALTH INFORMATION MANAGEMENT PM COOK DIETARY SHIFT SUPERVISOR DIETARY CERTIFIED NURSE AIDE MED/SURG DISHWASHER DIETARY DISHWASHER DIETARY FOOD SERVICE WORKER DIETARY MEMORIAL MEDICAL CENTER DEFAULT FORMAT FROM DB019 PAGE 3 PRTotGross 1445.85 404.25 5106.51 1680.00 1874. 01 2723.87 1717.48 1822.07 5067.46 4679.10 3409.70 3473.29 3278.03 635.50 1541. 98 1550.00 294.50 651.48 1578.20 4032.04 1089.25 2086.66 3189.27 3249.82 4623.66 4244.21 4381. 62 2108.76 672.85 5903.94 5719.82 3683.34 3868.20 1093.50 2829.76 1207.17 2974.12 3449.39 10400.00 5565.16 1033.52 3881.27 1801.57 1225.00 922.41 1116.00 2879.48 3208.00 2567.50 1412.55 1645.00 1956.33 1035.08 965.70 1235.20 -21- RUN DATE: 08/04/11 TIME: 10:17 PRTitle PRDeptName DIRECTOR OF DIETARY DIETARY BIO-MED TECHNICIAN BIO MEDICAL ENGINEERING GROUNDSKEEPR/PAINTER MAINTENANCE PLANT OPS SPECIALIST MAINTENANCE SECURITY SUPERVISOR SECURITY FLOOR TECH ENVIRONMENTAL SERVICES ES MANAGER ENVIRONMENTAL SERVICES DIR OF PLANT SERVICE ENVIRONMENTAL SERVICES E.S. AIDE ENVIRONMENTAL SERVICES HOSTESS DIETARY E. S. AIDE ENVIRONMENTAL SERVICES ENVIRO SERVICE AIDE ENVIRONMENTAL SERVICES FLOOR TECHNICIAN ENVIRONMENTAL SERVICES ES AIDE ENVIRONMENTAL SERVICES E. S. AIDE ENVIRONMENTAL SERVICES E. S. AIDE ENVIRONMENTAL SERVICES AIDE ENVIRONMENTAL SERVICES ENVIRO SERV AIDE ENVIRONMENTAL SERVICES E.S. AIDE ENVIRONMENTAL SERVICES SECURITY OFFICER SECURITY SECURITY OFFICER SECURITY SOCIAL WORKER SOCIAL WORK/DISCHARGE PLANNING INSURANCE FU CLERK PATIENT FINANCIAL SERVICES CASHIER/SWITCHBOARD PATIENT FINANCIAL SERVICES UNIT SECRETARY MED/SURG REGISTRTION CLERK PATIENT FINANCIAL SERVICES INSURANCE COORDINATO PATIENT FINANCIAL SERVICES REGISTRATION CLERK PFS - REGISTRATION MEDICARE COORDINATOR PATIENT FINANCIAL SERVICES RN EMERGENCY ROOM REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION LVN MED/SURG SECURITY OFFICER SECURITY OP CODER/ROI HEALTH INFORMATION MANAGEMENT MEDICAID COORDINATOR PATIENT FINANCIAL SERVICES REGISTRATION CLERK PFS - REGISTRATION REGISTERED NURSE MED/SURG RADIOLOGY TECH RADIOLOGY REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION DIRECTOR OF I.T. INFORMATION TECHNOLOGY REGISTRATION CLERK PATIENT FINANCIAL SERVICES SYSTEM ANALYST INFORMATION TECHNOLOGY ACCOUNTANT ACCOUNTING C.F.O. ADMINISTRATION C.E.O. ADMINISTRATION DIRECTOR MM,AP CLERK PURCHASING Grand totals Total lines = 215 MEMORIAL MEDICAL CENTER DEFAULT FORMAT FROM DB019 PAGE 4 PRTotGross 3460.80 4738.15 2109.19 3106.40 1994.72 1556.27 2246.93 4646.40 534.65 1236.35 908.88 1512.73 1339.77 1246.15 61.60 1529.78 1383.03 1287.44 96.51 1522.00 1081.84 5123.80 1278.00 1439.35 1436.87 973.46 1461.71 1264.54 1840.00 4167.33 1281.31 30.48 658.13 1560.60 2263.28 1600.37 757.76 5778.22 3213.75 1284.92 522.98 1380.63 1088.50 578.76 4771.20 1410.54 4357.12 3180.80 10150.00 11888.46 3769.60 606257.48 -22- @IHS Source Totals Report Issued 08/17/2011 Calhoun Indigent Health Care 7-1-2011 through 7-~1-2011 For Vendor: All Vendors Source Description Amount Billed Amount Paid 01 Physician Services 01-1 Injections 02 Prescription Drugs 05 Lab/x-ray 08 Rural Health Clinics 13 Mmc - Inpatient Hospital 14 Mmc - Hospital Outpatient 15 Mmc - Er Bills 8,574.90 169.00 8,594.04 6,303.00 10,359.00 44,694.40 77,852.40 37,209.00 3,136.08 78.63 8,594.04 1,286.97 6,347.80 33,543.14 38,147.67 18,232.41 Expenditures Reimb/Adjustments 194,402.87 -647.13 110,013.87 -647.13 Grand Total 193,755.74 109,366.74 Fiscal Year $1,160,824.65 ~b1vl'UV ~ ~u7:tiJ Calhoun County Indigent Coordinator -23- .~ Approved Cases Indigent Cases for July 2011 1 Denied Cases 19 Active Cases Removed 5 Active Clients 140 -24- "; ;\, J AWARD BIDS FOR FUEL: The County Auditor read the following fuel bids for the period beginning September 16, 2011 and ending October 15, 2011. After reviewing said bids, a Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to accept the low bids of $3.65 for Diesel and $3.55 for gasoline for the next 30 days from Sun Coast Resources. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. _,; .... Ir _,; .... Ir 09/09/2011 11 :21 f~ P .0031003 'Tl ~il gil ~ Ii J I i: I; .... 18 ~ i Ii ill ).i .. 1.1 I ~ Q, ~ f 5 "" III c: ." I. c: I m C Q; i r- m III r- ;; ). ~ il c: ~ II d . ~ 3: ~ I ~ rn ~ m 0 g fS ~ " ~ (") m en 0 II ~ .. C/'J rri UI !! I i: CIa f~ 1Il~ ~ ~~ ~- iP n I ;'5 1m I~ I!: "if -af ..... a'lI il Ii; aD. II II I , == ....= - - f ... I !I ~I i .. ~I ~~ Q. .. PUBUC HEARING ON THE PROPOSAL TO INCREASE TOTAL TAX REVENUES FROM PROPERTIES ON THE TAX ROLL IN THE PRECEDING TAX YEAR BY 6.64 PERCENT: A public hearing was opened at 10:08 A.M. regarding the proposal to increase the total tax revenues from properties on the tax roll in the preceding tax year by 6.64 percent. There were no comments from the public. The hearing was closed at 10:09 A.M. Susan Riley From: Sent: To: Subject: Mike Pfeifer [mike.pfeifer@calhouncotx.org] Thursday, August 18. 2011 1 :06 PM 'Susan Riley' FW: Proposed/Actual Tax Rates Compared to Effective Rates Please make copies for packets for next week and then for the hearings. From: Cindy Mueller [mailto:cindv.mueller@calhouncotx,orgl Sent: Thursday, August 18, 2011 11:28 AM To: 'Mike Pfeifer' Subject: Proposed/Actual Tax Rates Compared to Effective Rates fax Rate Year 2011 2010 2009 21108 4-Year Budeet Year Net 2012 2011 2010 2009 Chanee Proposed/Actual Tax Rate 0.4900 0.4900 0.4900 0.4900 !Effective Tax Rate 0.4595 0.5663 0.5759 0.4908 Difference 0.0305 -0.0763 -0.0859 -0.0008 -0.1325 Percent 6.64% -13.47% -14.92% -0.16% -21.91% 1 / :J ~c::-=' 50-197 ~ '= (Rev. 08-(9113) Notice of Public Hearing on Tax Increase The CALHOUN COUNTY will hold two public hearings on a proposal to increase total tax revenues from properties on the tax roll in the preceding tax year by 6.64 percent (percentage by which proposed tax rate exceeds lower of rollback tax rate or effective tax calculated under Chapter 26, Tax Code). Your individual taxes may increase at a greater or lesser rate, or even decrease, depending on the change in the taxable value of your property in relation to the change in taxable value of all other property and the tax rate that is adopted. The first public hearing will be held on 09-08-11 at 10:00 a.m. at The second public hearing will be held on 09-15-11 at 10:00 a.m. at Calhoun County Courthouse Calhoun County Courthouse The members of the governing body voted on the proposal to consider the tax increase as follows: FOR: Judge Pfeifer, Commissioners Lyssy, Fritsch and Finster AGAINST: None PRESENT and not voting: ABSENT: Commissioner Galvan The average taxable value of a residence homestead in CALHOUN COUNTY 82,057 (aver- a e taxable value of a residence homestead in the taxin unit for the recedin tax ea~ disre ardin residence home- stead exemptions available only to disabled oersons or persons 65 vears of aQe or older). Based on last year's tax rate of $ 0.49 (preceding vear's adooted tax rate) per $100 of taxable value, the amount of taxes imposed last year on the average home was $ 402.07 (tax on averaae taxable value of a residence homestead in the taxing unit for the precedina tax vear. disreaardinQ residence homestead exemotions available only to disabled persons or oersons 65 years of age or older). The average taxable value of a residence homestead in CALHOUN COUNTY this year is $ 84,948 (aver- a e taxable value of a residence homestead in the taxin unit for the current tax ea~ disre ardin residence homestead exemptions available onlv to disabled oersons or persons 65 years of aae or older). If the governing body adopts the effective tax rate for this year of $ 0.4595 per $100 of taxable value, the amount of taxes imposed this year on the average home would be $ 390.33 (tax on average taxable value of a residence homestead in the taxing unit for the current tax vear. disreaarding residence homestead exemotions available onlv to disabled oersons or oersons 65 years of age or older). If the governing body adopts the proposed tax rate of $ 0.49 per $100 of taxable value, the amount of taxes imposed this year on the average home would be $ 416.24 (tax on the averaae taxable value of a residence homestead in the taxing unit for the current tax vear. disregardina residence homestead exemotions available onlv to disabled oersons or persons 65 years of aae or older). Members of the public are encouraged to attend the hearings and express their views. Special Provisions if Applicable Criminal Justice Mandate (use for counties, if applicable): The CALHOUN County Auditor certifies that CALHOUN County has spent $ 0 in the previous 12 months beginning JULY , 2010, for the maintenance and operations cost of keeping inmates sentenced to the Texas Department of Criminal Justice. CALHOUN County Sheriff has provided information on these costs, minus the state revenues received for reimbursement of such costs. Enhanced Indigent Health Care Expenditures (use if applicable): The CALHOUN COUNTY spent $ 1.799.487 from 7/1/10 to 6/30/11 on enhanced indigent health care at the increased minimum eligibility standards, less the amount of state assistance. Forthe current tax year, the amount of increase above last year's enhanced indigent health care expenditures is $175.830 PUBLIC HlEARING ON THE MATTER OF AMENDING THE 2011 CALHOUN COUNTY BUDGETS: A public hearing was opened at 10:09 A.M. Regarding the amendment of the 2011 Calhoun County Budgets. There were no comments from the public. The hearing was closed at 10:13 A.M. APPROVE THE AMENDMENT TO THE 2011 CALHOUN COUNTY BUDGETS: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the amendment to the 2011 Calhoun County Budgets. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. I NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that Calhoun County Commissioners' Court will hold a public hearing in the Commissioners' Courtroom, 211 S. Ann Street, in Port Lavaca, Texas, at 10:00 a.m. on September 8,2011 on the matter of amending the 2011 Calhoun County Budgets. The public shall have the right to be present and participate in such hearing. Michael J. Pfeifer Calhoun County Judge -"'-'..,'....;;, . ~ CD c.. ::::J CD rn c.. III ':.< Ul CD "'C CD 3 C" !!! o .-..1 I\) ~ ~ -- . . ~E- - ICI= a: a: IICI= m= 0101 II m m m= "V = ...... ...... 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ZZ Ci)= ~iI: ;IE; .. .... ;!> m-a !:-a n= == m> C.... a. "00 !!I.... -< m J> ::u "" ~ o ~ ~ APPROVE TEXAS DEPARTMENT OF STATE HEALTH SERVICES CONTRACT WITH THE CALHOUN! COUNTY HEALTH DEPARTMENT FOR $30,041 AND AUTHORIZE COUNTY JUDGE TO SIGN: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve and authorize Judge Pfeifer to sign the contract for the Texas Department of State Health Services contract number 2012-039445 with the Calhoun County Health Department for $30,041 (which has been reduced by 19% from the previous year). Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. . tu 117 WAsh St Port Lavaca, TX 77979-2912 Bain C. Cate, M. D., Medical Director Phone (361) 552-9721 Fax (361) 552-9722 August 29, 2011 Calhoun County Commissioners' Court Attn: Honorable Judge Mike Pfeifer 211 S ANN ST STE 301 PORT LAVACA TX 77979-4249 Judge Pfeifer, The Texas Department of State Health Services (DSHS) has forwarded to Calhoun County Health Department (CCHD) Contract No. 2012-039445, labeled RLSS-LOCAL PUBLIC HEALTH SYSTEM. The contract activity period spans from September 01, 2011 through August 31, 2012. The contract award amount is $30,041, which is a 19% decrease in funding when compared to the FY 2011 contract. I notified your office and Cindy Mueller of the decrease in funding, and the necessary changes were made to the FY 2012 Calhoun County budget. As a brief reminder and explanation, the RLSS-LOCAL PUBLIC HEALTH SYSTEM contract will assist in the funding the salary and fringe of one of the Public Health Nurse - LVNs working for CCHD. I have looked over the documents, and recommend them to Calhoun County Commissioners' Court for review, potential approval, and subsequent authorization for the County Judge to sign. The Health Department will need both originals of these two documents back as soon as possible so the staff can send them back to DSHS for their signature via secure delivery. Ultimately the fully executed agreements will be returned to the Court for acceptance, hopefully in the near future. Please notify me if there are any questions or concerns about this, or any CCHD issue. Sincerely, ~~ Bain C. Cate, M.D. I I: I '~~ /0 DEPARTMENT OF STATE HEALTH SERVICES This contract, number 2012-039445 (Contract), is entered into by and between the Department of State Health Services (DSHS or the Department), an agency of the State of Texas, and CALHOUN COUNTY HEALTH DEPARTMENT (Contractor), a Government Entity. (collectively, the Parties). 1. Purpose of the Contract. DSHS agrees to purchase, and Contractor agrees to provide, services or goods to the eligible populations as described in the Program Attachments. 2. Total Amount of the Contract and Payment Method(s). The total amount of this Contract . is $30.041.28. and the payment methodes) shall be as specified in the Program Attachments. 3. Fundi"e Oblieation. This Contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, budget cuts, transfer of funds between programs or health and human services agencies, amendment to the Appropriations Act, health and human services agency consolidation, or any other disruptions of current appropriated funding for this Contract, DSHS may restrict, reduce, or terminate funding under this Contract. 4. Term of the Contract. This Contract begins on 09/01/2011 and ends on 08/31/2012. DSHS has the option, in its sole discretion, to renew the Contract as provided in each Program Attachment. DSHS is not responsible for payment under this Contract before both parties have signed the Contract or before the start date of the Contract, whichever is later. 5. Authoritv. DSHS enters into this Contract under the authority of Health and Safety Code, Chapter 1001. 6. Documents Formine Contract. The Contract consists of the following: a. Core Contract (this document) b. Program Attachments: 2012-039445-001 RLSS-LOCAL PUBLIC HEALTH SYSTEM c. General Provisions (Sub-recipient) Any changes made to the Contract, whether by edit or attachment, do not form part._oJthe Contract unless expressly agreed to in writing by DSHS and Contractor and incorporated herein. 7. Conf1lictine Terms. In the event of conflicting. terms among the documents forming this Contract, the order of control is first the Core Contract, then the Program Attachment(s), then the 92648-1 General Provisions, then the Solicitation Document, if any, and then Contractor's response to the Solicitation Document, if any. 8. Payee. The Parties agree that the following payee is entitled to receive payment for services rendered by Contractor or goods received under this Contract: Name: CALHOUN COUNTY TREASURER Address: COUNTY AUDITOR TREASUER 201 W AUSTIN ST PORT LA V ACA, TX 77979-4210 Vendor Identification Number: 17460019239004 9. Entire Aereement. The Parties acknowledge that this Contract is the entire agreement of the Parties and that there are no agreements or understandings, written or oral, between them with respect to the subject matter of this Contract, other than as set forth in this Contract. By signing below, the Parties acknowledge that they have read the Contract and agree to its terms, and that the persons whose signatures appear below have the requisite authority to execute this Contract on behalf of the named party. DEPARTMENT OF STATE HEALTH SERVICES CALHOUN COUNTY HEALTH DEPARTMENT By: Signature of Authorized Official /- q_')- t' Date Date Bob Burnette, C.P.M., CTPM IY\ l c..l~-e ( .r. fJ k~~ Printed Name and Title Director, Client Services Contracting Unit ;In s. p,y.;rV S.,.. Address (512) 458-7470 _+>~+- \...A-1JA-~ ~111? '1 City, State, Zip 'ht. I" 5"$""3- q~()V Telephone Number 1100 WEST 49TH STREET AUSTIN, TEXAS 78756 Bob.Burnette@dshs.state.tx.us E-mail Address for Official Correspondence 92648-1 DOCUMENT NO. 2012-039445- ATTACHMENT NO. 001 PURCHASE ORDER NO. 0000377302 CONTRACTOR: CALHOUN COUNTY HEALTH DEPARTMENT DSHS PROGRAM: RLSS-LOCAL PUBLIC HEALTH SYSTEM TERM: 09/01/2011 THRU: 08/31/2012 \\. SECTION 1. SCOPE OF WORK: CONTRACTOR shall improve or strengthen local public health infrastructure within the State of Texas by: . Developing objective(s) to address a public health issue; . Utilizing resources provided through this contract Attachment to conduct activities and services that provide or support the delivery of essential public health services; · Assessing, monitoring, and evaluating the essential public health activities and services provided through this Program Attachment; and . Developing strategies to improve the delivery of essential public health service(s) to identified service area. These tasks shall be performed in accordance with Department of State Health Services (DSHS) Division for Regional and Local Health Services Interlocal Application. The assessment and/or evaluation activities must include measurable standards. Acceptable standards include the National Public Health Performance Standards approved by the Centers for Disease Control and Prevention, Performance Standards developed by the Texas Association of Local Health Officials, Healthy People 2010, and any federal, state or local law or regulation governing the delivery of essential public health services. Other evaluation methods utilizing standards not listed in this Program Attachment must be pre-approved by DSHS. CONTRACTOR shall comply with all applicable federal and state laws, rules, regulations and standards including, but not limited to, the following: · Chapter 23-11 of the Healthy People 2010; · Section 121.002, Texas Health & Safety Code, definition of ten essential public health services; . Government Code, Section 403.1055, "Permanent Fund for Children and Public Health". CONTRACTOR shall not use funds from the Permanent Fund for Children and Public Health for lobbying expenses under the Government Code, Section 403.1067. ATTACHMENT-Page 1 C:\Documents and Settings\TPerez757\Local Sellings\Temporary Internet Files\Contenl.lE5\90MYLH2R\Contract[6].doc SECTION VID. SPECIAL PROVISIONS: General Provisions, Section 1.03 Reporting Article, are revised to include the following paragraph: Contractor shall submit quarterly and final performance reports that describe progress toward achieving the objectives contained in approved Contractor's Service Delivery Plan and any written revisions. Contractor shall submit the performance reports by the end of the month following the end of each quarter, in a format to be provided by DSHS. Failure to submit a required report of additional requested information by the due date specified in the Program Attachment (s) or upon request constitutes breach of contract, may result in delay payment, and may adversely affect evaluation of Contractor's future contracting opportunities with the department. Reports should be sent electronically to: LocalPHTeam@dshs.state.tx.us or by facsimile to 512-458-7154. A copy of the report should be sent to the respective DSHS Health Service Region, Attention: Deputy Regional Director. The report signature page should be sent via mail to: DSHS Regional and Local Health Services Attn: Local Services Team 1100 West 49th Street P.O. BOX 149347 MC1908 Austin, Texas, 78714-9347. General Provisions, Section 12.01 Responsibilities and Restrictions Concerning Governing Board, Officers and Employees, is not applicable to this program Attachment. ATTACHMENT - Page 3 C:\Documents and Sellings\TPerez757\Local Sellings\Temporary Internet Files\ContenI.IE5\90MYLH2R\Contract[6].doc . . 2012-039445-001 Categorical Budget: jlf~~~~ ,;';~'r~:Fi)~~f#r~~~ '~J;;.: '~$\fJ PERSON N EtiFl 51;..~A~~.j.~j.'t-w..~j~~ 2t.; 'F~~~';~:;;:-;.'.j?fffi!"~~\f~~~ i"$'30tO.4:H'28) ~r:"~A~~k.lJ.~~~~}d!<'~~'4i:~ FRINGE BENEFITS $0.00 EQUIPMENT $0.00 CONTRACTUAL $0.00 TOTAL DIRECT CHARGES $30,041.28 ..7t~~~~~~~7f~14~~:~: . 4...~E~1lif.,~",,'ti~BS5.;; ~:. ._~..I-"],_-..sr~t,o;;-....~>-;;e;,...."...-.r;,; ~~~~'....~~~.. TOTAL $30,041.28 ~~X?::~:1i~ti'~:.T_~~~~;J\~~~ 817f5:i.S IHARE~; _~~i~,~'k';):i~N~~:&~;~ CONTRACTOR SHARE $0.00 Total reimbursements will not exceed $30,041.28 Financial status reports are due: 12/30/2011,03/30/2012,07/02/2012, 10/31/2012 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) ARTICLE I Section 1.01 Section 1.02 Section 1.03 Section 1.04 Section 1.05 Section 1.06 Section 1.07 Sectiolll 1.08 Sectiolll 1.09 Section 1.10 ARTICLE II Section 2.01 Section 2.02 Section 2.03 Section 2.04 Section 2.05 Section 2.06 Section 2.07 ARTICLE III Section 3.01 Section 3.02 Section 3.03 Section 3.04 Section 3.05 Section 3.06 ARTICLE IV Section 4.01 Section 4.02 Section 4.03 Section 4.04 Section. 4.05 Section 4.06 ARTICLE V Section 5.01 Section 5.02 Section 5.03 Section 5.04 ARTICLE VI COMPLIANCE AND REPO R TIN G ......................................................................5 Compliance with Statutes and Rules. .................................................................5 Compliance with Requirements of Solicitation Document. ............................5 Repo rting. .... .................. ..... ...... ........... ....... .... ~...... ... ....... ...... .... ............. ..... ...... ..5 Client Financial Eligibility. . ...............................................................................5 Applicable Contracts Law and Venue for Disputes. ........................................5 Applicable Laws and Regulations Regarding Funding Sources. ...................5 Statutes and Standards of General Applicability. ...........................................6 Applicability of General Provisions to Interagency and Interlocal Contracts. .... .... ...... .... ..... ........ ............ ... .... .... .... ........ ....... ...... .... ... .... .... .............. ... ...... ....... ..... 7 Civil Rights Policies and Complaints. ...............................................................8 Licenses, Certifications, Permits, Registrations and Approvals. ....................8 S ER VI CES... ............. ....... .......... ......... ..... ...... ...... ......... .... ............. ...... .......... ... ... ......9 Education to Persons in Residential Facilities. .................................................9 Disaster Services. . ........ ....... ...... .... .... ............ ..... .... ..... ........ ... ...... ...... ......... .........9 Consent to Medical Care of a Minor. . ...............................................................9 T elemedi cin e Medical S ervi ces. .............................. ........ ................. ...... ...... ...... 9 Fees for Personal Health Services. . .................................................................10 Cost Effective Purchasing of Medications. .....................................................10 Services and Information for Persons with Limited English Proficiency. ..10 FUNDING .... .... ......... ........... ................ II ...... ..... ........... ............... ....... ....... ......... .......10 Debt to State and Corporate Status. ...............................................................1 0 Application of Payment Due. ...........................................................................10 Use of Funds. ..... .... ....... ....... ...... ........ .......... ........ .... ...... ... .... ....II!... ..... ...... ........ ..1 0 Use for Match Prohibited. ........................................ ............. ....... ....................10 Program loco m e. .... ...... ....... ............... ...... ................ .......... ...... ....... ........ ... .... ...1 0 No nsu p planting. . ....................... ................................................. ...................... .11 PA YMENT METHODS AND RESTRICTIONS ................................................11 Payment Methods. .. ................... ........ ........................... ................... ............... ...11 Billing S ubmissi 0 D. ............. ....... .............. ...... ........... ......... ............ ....... ...... ... ... .11 Final Billing Sub mission. .......... ........................................... ....... .................... ..11 Working Capital Advance. . ........ .... ......... .... ... ...... ..... ... ........... ............. ..... ..... ..12 Financial Status Reports (FSRs ).. ................................................................... ....12 Third Party Payors. . .........................................................................................12 , TERMS AND CONDITIONS OF PAYMENT ....................................................12 Pro mp t Payment. ..... .... ...... ... ...... ...... ..................... ......................... ...... ........... .12 Withholding Payments. .. ......... ..... ........ ........ ...... .......... ...... ..... ..................... ... .12 Condition Precedent to Requesting Payment. ................................................13 Acceptance as Payment in Full. .......................................................................13 ALLOWABLE COSTS AND AUDIT REQUIREMENTS.................................13 General Provisions (Core Subrecipient) 2012 1 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) Section 6.01 Section 6.02 Section 6.03 ARTICLE VII Section 7.01 Section 7.02 Section 7.03 Section 7.04 Section 7.05 ARTICLE VIII Section 8.01 ARTICLE IX Section 9.01 Section 9.02 Section 9.03 ARTICLE X Section 10.01 Section 10.02 Section 10.03 Section 10.04 Section 10.05 Section 10.06 Sectiolll 10.07 Sectiolll 10.08 Sectiolll 10.09 ARTICLE XI Section 11.01 Section 11.02 Section 11.03 Section. 11.04 Section. 11.05 Section. 11.06 Section. 11.07 ARTICLlE XII Section 12.01 Section 12.02 Section 12.03 Section 12.04 Section 12.05 Allowable Costs. ....... ....... ...... ..... ......... .................. ..... .................. ......... ........... .13 Independent Single or Program-Specific Audit. ............................................14 Sub mission of Audit. ......... ...... ..... ... ..... ... .... ... ....... ............. ....... ........... ....... ... ..14 CO NFID ENTIAL ITY .... ..... ....... ......... ................. .... ... .... ... ... ...... ....... ......... ..... ..15 Maintenance of Co nfiden tiali ty . ..... ............ ............ ............................... ...... ....15 Department Access to PHI and Other Confidential Information. .................15 Exchange of Client-Identifying Information. .................................................15 Security of Patient or Client "Records. .............................................................15 HIV I AIDS Model Workplace Guidelines. ......................................................15 REeo RDS RETENTION ..................................................................................15 Reten ti OD. . .... .... ....... ............ ............... ...... ...... ......... ..... ...... ...... ...... ..... ..... ......... .16 A CCESS AND INSPECTION ...............................................................................16 Access. ..... ... ... ...... ........... ...... ........... ... ..... ........ ........ ..... ......e ........... ...... ... ..... ...... .16 State Auditor's Office. . ......................................................................... ............16 Respo ndin g to Deficiencies. ...... ..... ........ ........ ..... ........ ...... ...... ....... ....... ..... ...... .16 N OTI CE REQ mREMENTS .................................................................................17 Child Abuse Reporting Req.uirement..............................................~.................17 Significant In cident:s. ..... ..... ..... ........... ........ ..... .... ....... ........ ..... ........ ..... ........... .17 Litigation. ...... ..... ........ ... ....... ...... ............ .... ...... ..... ... ...... .... ...... ........ ............ ...... .17 Action Against the Contractor. .........................................................................17 Insol veney. .... ..... ...... ............ ....... ...... ......... ..... ........... ...... ..... .... ........ ...... ..... .... ..17 Misuse of Funds and Performance Malfeasance. ...........................................18 Criminal Activity and Disciplinary Action. ...........................~........................18 Retaliation Prohibited. ......... ..... ...e. ...... ...... ........... ...... ... ...... ........... ................ .18 Documen ta ti 0 D. ......... ... ................. ....... ..... ..... ......... ............ ........ ..... ...... ..... ...... .18 ASSURANCES AND CERTIFICA TIONS ..........................................................18 Certificati 0 D. . ..... ........ ..... ........... ........................ .... .......... ..... ............ ...... ..... ..... .18 Chil(l Support Delio quen cies. .e. ...... ........... ...~....... ........ ..... ... .... .... ... ..... ...... .... .19 Au th 0 rizati 0 n. ........ ............. ............. ..... ............ ................................ .............. ...19 GiftS and Benefits Prohibited. ..........................................................................20 Ineligibility to Receive the Contract..................................................................20 Antitrust. .... ................ ....... ........ .............. ............... ..... .... .... ............ ....... ..... ...... .20 Initiation and Completion of Work. ................................................................20 GENERAL BUSINESS OPERATIONS OF CONTRACTOR.......................20 Responsibilities and Restrictions Concerning Governing Body, Officers and Employees. ....... ....... ............... .... ....... ......... ............. ......... ..... .... .............. ...... ... ..20 Management and Control Systems. .................................................................21 Insu ran ee. .... .... ... ....... ..... ..... ..... ......... .... ......... ........ ......... ...... ... .......... ... ...... .... ..21 Fi deli ty Bond. ............ ... ........ ....... .... ..... .... ........ ............... ..... ...... ................... ... .21 . Lia b ~Ii ty Coverage. . ............... ................ ........ ...... ....... ....... .... ..... ......... ....... ...... .21 General Provisions (Core Subrecipient) 2012 2 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) Section 12.06 Section 12.07 Section 12.08 Section 12.09 Section 12.10 Section 12.11 Section 12.12 Section 12.13 Section 12.14 Section 12.15 Section 12.16 Section 12.17 Section 12.18 Section 12.19 Section 12.20 Section 12.21 Section 12.22 Section 12.23 Section 12.24 Section 12.25 Section 12.26 Section 12.27 Section 12.28 Section 12.29 ARTICLE XIII Sectioll1 13.01 Section 13.02 Section 13.03 Section 13.04 Section 13.05 Section 13.06 Section 13.07 Section 13.08 Section 13.09 Section 13.10 Section 13.11 Section 13.12 Section 13.13 Section 13.14 Section 13.15 Section 13.16 Section 13.17 Section 13.18 Section 13.19 Overtime Com pensa ti 0 D. ... .........0...... .... ........ ........ ........... ........ ..... ...... ... ... .......22 Program Site. . ..... .... ..... .......... ...... to".............. ........ ............. ....... ... ...... ....... ......... .22 Cost Allocation Plan. ..... ..... ......... ................ ........... .... ..... ... ......................... .....22 No End 0 rsemen t. .. .......... .......... ..... ..... ............... ...... .......... ... .............. ........... .......22 Historically U nderutilized Businesses (HUBs). ................................................22 Buy Texas. ... .... ....... ........ ......... ...... .............. .... ....... ....... ...... ...... ..... ... ..... ......... ...23 Contracts with Subrecipient and Vendor Subcontractors. ..........................23 Status of Su beo n tractors. ...... ..... ............ ... .......... ............. .... ......... ........... ...... ..23 Incorporation of Terms in Subrecipient Subcontracts. ................................23 Independent Con tractor. ..... ........ ...... ................ ..... ..... ...... ...... .... ............ ... .......24 Au th 0 ri ty to Bind. ................. .".. ...... .... ...... .... ...... ...... ........... ................... ... ...... .24 Tax Lia b ili ty . .. ...... ........ ........ ........ ........... ..... ............ ....... .... ...... ...... ....... ....... ....24 Notice of Organizational Change.' ....................................................................24 Quality Managemen t. ... ..... ...... .... ...... ... ....... ............... ..... ..... .... ........ ... ..... ....... .24 Equipment (Including Controlled Assets) Purchases. ...................................24 S u pp lies. . .... ........... ........ ........ ........ ...... .... ........ ..... ... .... ........... ............... ........... ..25 Changes to Equipment List. . ............................................................................25 Property Inventory and Protection of Assets. ................................................25 Bankruptcy. . ........... ....... ...... ...... ... e. ...... ...... ...... .......... ..... ..... ...... ...... .......... ... ....25 Title to Property. ................. ........ .e.. ..... ......... .... ........ ..... ....... .... ...... ..... ..... ..... ...25 Property Acquisitions. . ...... ....................................... .......... ............. .............. ...25 Disposition of Property. ..... ....... ... e. ... ...... ..... .... ...... ..... .... ........ ... ............ ....... ... .25 CI oseo u t of Equipment. .... .... ....... .... ..... ....... ...... ...... .... ..... ...... ..... ........... ........ ..26 Assets as Collateral Prohibited. . ......................................................................26 GENERAL TERMS. .................. ... ...... ...... ... ........... ..... ... ... .... ...... ....... ............... ...26 Assignment. ... ... ..... ......... ...... ...... ........ ............ ..... ...... ..... ................ ...... .............. .26 Lobbying. ... ............. ......... ..... ..... ... ...... ..... ...... ....... ........... ..... ..... ....... ..... ...... ..... .26 Conflict of Interest. . ..... ....... ....... .... ... ... ................. ...... ..... ...... ....... .......... ......... .27 Transactions Between Related Parties. ...........................................................27 Intellectual Property. ... ...... ............... .... .... ..... ... ..... ...... ............. ... ... ........ ..... ... ... 27 Other Intangible Property. . ..... ....... ..... ... ..... ....... ........ ....... ...... ............ .......... ..28 Severa b ili ~y and Amb igui ty . ....... ........... ..... ..... .... ........ ..... ...... ........ ............... ..28 Legal Notice. .... ............. ...... ...... ................ ..... ....... ..... ...... ..... ......... ...... ...... ........28 S uccesso rs. ............ ........ ........ ........ ........ ........... ...... ....... ...... ... ... ...... ....... ...... ..... .28 Headings................................................................................................................28 Parties. ........ ..... .............. ...... ............................... ...... ............. ............ ..... ......... ...28 S urvi va b ility of Terms. ....... ...... ... ......... ....... ....... .......... ....... ................ .... .....~. ..2 9 Direct Operation. ......... ... ... ....... ...... ........ ... ... ......... ............ ....... ..... .................. .29 Customer Service Information. . ......................................................................29 A mendm en t. .......... ..... ... ..... ........ ... e. ....... ...... ........... ..... ...... ....................... ........29 Contractor's Notification of Change to Certain Contract Provisions. ........29 Contractor's Request for Revision of Certain Contract Provisions. ...........30 Immunity Not Waived. ...... ....... ..... ......... ... ... .............. ....... ...... ........ ..... ..... ..... ..30 Hold Harmless and Indemnification. ..............................................................30 General Provisions (Core Subrecipient) 2012 3 Fiscal Year 2012 Department of State Health Services Contract General Provisions ( Core/Subrecipient) Section 13.20 Section 13.21 W ai ver. ........ ........ .............. ... ....... .......... ......... ....... ....... ... ... ..... ........ ...... ........ .... ..30 Electronic and Information Resources Accessibility and Security Standards. .........................................................-......................................................................30 Section 13.22 Force Majeure.. . .......................:.................................................... .....................31 S ecti on 13.23 In terim Contracts. ........ ....... ...... ...... ........ ............... ..... ....... ..... ........ .... .... ..... .... .31 Section 13.24 Cooperation and Communication. ..........;.......................................................31 ARTICLE XIV BREACH OF CONTRACT AND REMEDIES FOR NON-COMPLIANCE... Section 14.01 Section 14.02 Section 14.03 Section 14.04 ARTICLE XV Section 15.01 Section 15.02 Section 15.03 Section 15.04 Section 15.05 ARTICLE XVI Section 16.01 Section 16.02 Section 16.03 Section 16.04 Section 16.05 Section 16.06 ARTICLE XVII Section 17.01 Section 17.02 Section 17.03 ARTICLE XVIII Section 18.01 Section 18.02 Section 18.03 Section 18.04 Section 18.05 .... ....... ..... .... ..... .... ................ ... ....... ...0. .....,. ....... ....... ............ .......... ... ............ ......... .31 , Actions Constituting Breach of Contract. ......................................................31 General Remedies and Sanctions. ...................................................................32 Notice of Remedies or Sanctions. e....................................................................34 Emergency Actio D. ... ...... .... .......... .... ......... ......... ... .... .... ....... ..... ............ ....... .... .34 CLAIMS AGAINST THE DEPARTMENT ....................................................34 Breach of Contract Claim. ...............................................................................34 N oti ee. .... ........ ... ......... ...... .... .... ..... ............ .... ......... ... ... ...... ..... ....... ..... ...... ... ... ... .34 Sol e Remedy. ............ .......... ........ ..... ...... ..... ....... .... ..... .... ....... ....... ..... .... ...... ..... .34 Condition Precedent to Suit. . ...........................................................................35 Performance Not Suspended. ......... ... ... ... .... ..... ......... ...... .... ........ ........ ... ......... .35 TERMINA TION AND TEMPORARY SUSPENSION ..................................35 Expiration of Contract or Program Attachment(s). ......................................35 Effect of Termination. . ... .... ........ .... ...... ............. ...... ...... ........ ..... ...... ...... ........ ..35 Acts Not Constituting Termination. .................................................................35 Termination or Temporary Suspension Without Cause.................................35 Termination For Cause. ....... ................ ........ ........................... ....... ........ ......... .36 Notice of Termination. . .....................................................................................37 VOID, SUSPENDED, AND TERMINATED CONTRACTS.........................37 Void Contracts. . ............ ..... ....... ...... ......... ............. ..... ...... ...... ............... ...... ......37 Effect of Void, Suspended, or Involuntarily Terminated Contract. ............37 Appeals Righ ts. ....... ............ ....... ...... ...... ....... ........ .... ....... ..... ................... ... ... ....37 CLOSEOUT ... ......... ... ....... ........ .... ....... .....~............ ............. .... ... ..... ....... ... .........37 Cessation of Services At Closeout. ...................................................................37 Administrative Offset. ........ ............................. ....... ............ .................... ......... .38 Deadline fo r CI oseou t. ... ....... .......... ...... ............. ............ .............. ......... ..... ...... .38 Payment of Refunds. .......... ...... ......... .... ......... ........ .......... ... ............... ........... ....38 Disa)) owan ces and A dj uslmen ts. ......... ....... ....... ............. ............. .......... ... ..... ..38 General Provisions (Core Subrecipient) 2012 4 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) ARTICLE I COMPLIANCE AND REPORTING Section 1.01 Compliance with Statutes and Rules. Contractor shall comply, and shall require its subcontractor(s) to comply, with the requirements of the Department's rules of general applicability and other applicable state and federal statutes, regulations, rules, and executive orders, as such statutes, regulations, rules, and executive orders currently exist and as they may be lawfully amended. The Department rules are located in the Texas Administrative Code, Title 25 (Rules). To the extent this Contract imposes a higher standard, or additional requirements beyond those required by applicable statutes, regulations, rules or executive orders, the terms of this Contract will control. Contractor further agrees that, upon notification from DSHS, Contractor shall comply with the terms of any contract provisions DSHS is required to include in its contracts under legislation effective at the time of the effective date of this Contract or during the term of this Contract. Section 1.02 Compliance with Requirements of Solicitation Document. Except as specified in these General Provisions or the Program Attachment(s), Contractor shall comply with the requirements, eligibility conditions, assurances, certifications and program requirements ofthe Solicitation Document, if any, (including any revised or additional terms agreed to in writing by Contractor and DSHS prior to execution of this Contract) for the duration of this Contract or any subsequent renewals. The Parties agree that the Department has relied upon Contractor's response to the Solicitation Document. The Parties agree that any misrepresentation contained in Contractor's response to the Solicitation Document constitutes a breach of this Contract. Section 1.03 Reporting. Contractor shall submit reports in accordance with the reporting requirements established by the Department and shall provide any other information requested by the Department in the format required by DSHS. Failure to submit any required report or additional requested information by the due date specified in the Program Attachment(s) or upon request constitutes a breach of contract, may result in delayed payment and/or the imposition of sanctions and remedies, and, if appropriate, emergency action; and may adversely affect evaluation of Contractor's future contracting opportunities with the Department. Section 1.04 Client Financial Eligibility. Where applicable, Contractor shall use financial eligibility criteria, financial assessment procedures and standards developed by the Department to determine client eligibility. Section 1.05 Applicable Contracts Law and Venue for Disputes. Regarding all issues related to contract formation, performance, interpretation, and any issues that may arise in any dispute between the Parties, this Contract will be governed by, and construed in accordance with, the laws of the State of Texas. In the event of a dispute between the Parties, venue for any suit will be Travis County, Texas. Section 1.06 Applicable Laws and Regulations Regarding Funding Sources. Where applicable, federal statutes and regulations, including federal grant requirements applicable to funding sources, will apply to this Contract. Contractor agrees to comply with applicable laws, executive orders, regulations and policies, as well as Office of Management and Budget (OMB) Circulars, the Uniform Grant and Contract Management Act of 1981 (UGMA), Tex. Gov. Code Chapter 783, and Uniform Grant Management Standards (UGMS), as revised by federal circulars and incorporated in UGMS by the Governor's Budget, Planning and Policy Division. UGMA and UGMS can be located through web links on the DSHS website at http://www.dshs.state.tx.us/contracts/links.shtm. Contractor also shall comply with all applicable federal and state assurances contained in UGMS, Part III, State Uniform Administrative Requirements for Grants and Cooperative Agreements ~_.14. If applicable, Contractor shall comply with the Federal awarding agency's Common Rule, and the U.S. Health and Human Services Grants Policy Statement, both of which may be General Provisions (Core Subrecipient) 2012 5 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) located through web links on the DSHS website at http://www.dshs.state.tx.us/contracts/links.shtm. For contracts funded by block grants, Contractor shall comply with Tex. Gov. Code Chapter 2105. Section 1.07 Statutes and Standards of General Applicability. Contractor is responsible for reviewing and complying with all applicable statutes, rules, regulations, executive orders and policies. To the extent applicable to Contractor, Contractor shall comply with the following: a) the following statutes, rules, regulations, and DSHS policy (and any of their subsequent amendments) that collectively prohibit discrimination, exclusion from or limitation of participation in programs, benefits or activities or denial of any aid, care, service or other benefit on the basis of race, color, national origin, limited English proficiency, sex, sexual orientation (where applicable), disabilities, age, substance abuse, political belief or religion: 1) Title VI of the Civil Rights Act of 1964,42 USC ~~ 2000d et seq.; 2) Title IX ofthe Education Amendments of 1972, 20 USC ~~ 1681- 1683, and 1685-1686; 3) Section 504 of the Rehabilitation Act of 1973, 29 USC ~ 794(a); 4) the Americans with Disabilities Act of 1990, 42 USC ~~ 12101 et seq.; 5) Age Discrimination Act of 1975,42 USC ~~ 6101-6107; 6) Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, 42 USC ~ 290dd (b)(1); 7) 45 CFR Parts 80, 84,86 and 91; 8) U.S. Department of Labor, Equal Employment Opportunity E.O. 11246; 9) Tex. Lab. Code Chapter 21; 10) Food Stamp Act of 1977 (7 USC ~ 200 et seq.; 11) Executive Order 13279,45 CFR Part 87 or 7 CFR Part 16 regarding equal treatment and opportunity for religious organizations; 12) Drug Abuse Office and Treatment Act of 1972, 21 USC ~~ 1101 et seq., relating to drug abuse; 13) Public Health Service Act of 1912, ~~ 523 and 527, 42 USC ~ 290dd-2, and 42 CFR Part 2, relating to confidentiality of alcohol and drug abuse patient records; 14) Title VIIl of the Civil Rights Act of 1968,42 USC ~~ 3601 et seq., relating to nondiscrimination in housing; and 15) DSHS Policy AA- 5018, Non-discrimination Policy for DSHS Programs; b) Immigration Reform and Control Act of 1986, 8 USC ~ 1324a, regarding employment verification; c) Pro-Children Act of 1994, 20 USC ~ ~ 6081-6084, and the Pro-Children Act of 2001, 20 USC ~ 7183, regarding the non-use of all tobacco products; d) National Research Service Award Act of 1971, 42 USC ~~ 289a-1 et seq., and 6601 (PL 93-348 and PL 103-43), regarding human subjects involved in research; e) Hatch Political Activity Act, 5 USC S~ 1501-1508 and 7324-28, which limits the political activity of employees whose employment is funded with federal funds; f) Pair Labor Standards Act, 29 USC S~ 201 et seq., and the Intergovernmental Personnel Act of 1970, 42 USC ~~ 4701 et seq., as applicable, concerning minimum wage and maximum hours; g) Tex. Gov. Code Chapter 469, pertaining to eliminating architectural barriers for persons with disabilities; h) Texas Workers' Compensation Act, Tex. Lab. Code Chapters 401-406 and 28 Tex. Admin. Code Part 2, regarding compensation for employees' injuries; i) The Clinical Laboratory Improvement Amendments of 1988, 42 USC ~ 263a, regarding the regulation and certification of clinical laboratories; j) . The Occupational Safety and Health Administration Regulations on Blood Borne Pathogens, 29 CFR ~ 1910.1030, or Title 25 Tex. Admin. Code Chapter 96 regarding safety standards for handling blood borne pathogens; k) Laboratory Animal Welfare Act of 1966, 7 USC S~ 2131 et seq., pertaining to the treatment of laboratory animals; I) environmental standards pursuant to the following: 1) Institution of environmental quality control measures under the National Environmental Policy Act of 1969, 42 USC ~~ 4321-4347 and Executive Order 11514 (35 Fed. Reg. 4247), "Protection and Enhancement of Environmental Quality;" 2) Notification of violating facilities pursuant to Executive Order 11738 (40 CFR Part 32), "Providing for General Provisions (Core Subrecipient) 2012 6 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) Administration of the Clean Air Act and the Federal Water Pollution Control Act with respect to Federai Contracts, Grants, or Loans;" 3) Protection of wetlands pursuant to Executive Order 11990,42 Fed. Reg. 26961; 4) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988,42 Fed. Reg. 26951 and, if applicable, flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (PL 93-234); 5) Assurance of project consistency with the approved State Management program developed under the Coastal Zone Management Act of 1972, 16 USC ~~ 1451 etseq.; 6) Federal Water Pollution Control Act, 33 USC ~ 1251 et seq.; 7) Protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, 42 USC ~~ 300f-300j; 8) Protection of endangered species under the Endangered Species Act of 1973, 16 USC ~~ 1531 et seq.; 9) Conformity of federal actions to state clean air implementation plans under the Clean Air Act of 1955, 42 USC ~~7401 et seq.; 10) Wild and Scenic Rivers Act of 1968 (16 USC ~~ 1271 et seq.) related to protecting certain rivers system; and 11) Lead-Based Paint Poisoning Prevention Act (42 USC ~~ 4801 et seq.) prohibiting the use oflead-based paint in residential construction or rehabilitation; m) Intergovernmental Personnel Act of 1970 (42 USC ~~4278-4763) regarding personnel merit systems for programs specified in Appendix A of the federal Office of Program Management's Standards for a Merit System of Personnel Administration (5 CFR Part 900, Subpart F); n) Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition-Policies Act of 1970 (PL 91 ~646), relating to fair treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs; 0) Davis-Bacon Act (40 USC ~~ 276a to 276a-7), the Copeland Act (40 U.S.C. ~ 276c and 18 USC ~ 874), and the Contract Work Hours and Safety Standards Act (40 USC ~~ 327-333), regarding labor standards for federally-assisted construction subagreements; p) National Historic Preservation Act of 1966, ~106 (16 USC ~ 470), Executive Order 11593, and the Archaeological and Historic Preservation Act of 1974 (16 USC ~~ 469a-l et seq.) regarding historic property to the extent necessary to assist DSHS in complying with the Acts; q) financial and compliance audits in accordance with Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations;" r) Trafficking Victims Protection Act of 2000, Section 106(g) (22 USC ~ 7104); s) Executive Order, Federal Leadership on Reducing Text Messaging While Driving, October 1,2009, if required by a federal funding source of the Contract; and t) requirements of any other applicable state and federal statutes, executive orders, regulations, rules and policies. If this Contract is funded by a federal grant or cooperative agreement, additional state or federal requirements found in the Notice of Grant A ward are imposed on Contractor and incorporated herein by reference. Contractor may obtain a copy of any applicable Notice of Grant A ward from the contract manager assigned to the Program Attachment. Section 1.08 Applicability of General Provisions to Interagency and Interlocal Contracts. Certain sections or portions of sections of these General Provisions will not apply to Contractors that are State agencies or units of local government; and certain additional provisions will apply to such Contractors. a) The following sections or portions of sections of these General Provisions will not apply to interagency or interlocal contracts: 1) Hold Harmless and Indemnification, Section 13.19; 2) Independent Contractor, Section 12.15 (delete the third sentence in its entirety; delete the word "employees" in the fourth sentence; the remainder of the section applies); 3) Insurance, Section 12.03; 4) Liability Coverage, Section 12.05; I General Provisions (Core Subrecipient) 2012 7 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Sub recipient) 5) Fidelity Bond, Section 12.04; 6) Historicall7 Underutilized Businesses, Section 12.10 (Contractor, however, shall comply with HUB reqUIrements of other statutes and rules specifically applicable to that entity); 7) Debt to State and Corporate Status, Section 3.01; 8) Application of Payment Due, Section 3.02; and 9) Article XV Claims against the Department (This Article is inapplicable to interagency contracts only). b) The following additional provisions will apply to interagency contracts: 1) This Contract is entered into pursuant to the authority granted and in compliance with the provisions of the Interagency Cooperation Act, Tex. Gov. Code Chapter 771; 2) The Parties hereby certify that (1) the services specified are necessary and essential for the activities that are properly within the statutory functions and programs of the affected agencies of State government; (2) the proposed arrangements serve the interest of efficient and economical administration of the State government; and (3) the services, supplies or materials contracted for are not required by Section 21 of Article 16 of the Constitution of the State of Texas to be supplied under contract given to the lowest responsible bidder; and 3) DSHS certifies that it has the authority to enter into this Contract granted in Tex. Health & Safety Code Chapter 1001, and Contractor certifies that it has specific statutory authority to enter into and perform this Contract. c) The following additional provisions will apply to interlocal contracts: 1) This Contract is entered into pursuant to the authority granted and in compliance with the provisions of the Interlocal Cooperation Act, Tex. Gov. Code Chapter 791; 2) Payments made by DSHS to Contractor will be from current revenues available to DSHS; and 3) Each Party represents that it has been authorized to enter into this Contract. d) Contractor agrees that Contract Revision Requests (pursuant to the Contractor's Request for Revision to Certain Contract Provisions section), when signed by a duly authorized representative of Contractor, will be effective as of the effective date specified by the Department, whether that date is prior to or after the date of any ratification by Contractor's governing body. Section 1.09 Civil Rights Policies and Complaints. Upon request, Contactor shall provide the Health and Human Services Commission (HHSC) Civil Rights Office with copies of all Contractor's civil rights policies and procedures. Contractor shall notify HHSC's Office of Civil Rights of any civil rights complaints received relating to performance under this Contract no more than ten (10) calendar days after Contractor's receipt of the claim. Notice must be directed to- HHSC Civil Rights Office 701 W. 51st St., Mail Code W206 Austin, Texas 78751 Toll-free phone (888) 388-6332 Phone (512) 438-4313 TTY Toll-free (877) 432-7232 Fax (512) 438-5885 Section 1.10 Licenses, Certifications, Permits, Registrations and Approvals. Contractor shall obtain and maintain all applicable licenses, certifications, permits, registrations and approvals to conduct its business and to perform the services under this Contract. Failure to obtain or any revocation, surrender, expiration, non-renewal, inactivation or suspension of any such license, certification, permit, registration or approval constitutes grounds for termination of this Contract or other remedies the Department deems appropriate. Contractor shall ensure that all its employees, staff and volunteers obtain and maintain in active status all General Provisions (Core Subrecipient) 2012 8 , Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) licenses, certifications, permits, registrations and approvals required to perform their duties under this Contract and shall prohibit any person who does not hold a current, active required license, certification, permit, registration or approval from performing services under this Contract. ARTICLE II SERVICES Section 2.01 Education to Persons in Residential Facilities. If applicable, Contractor shall ensure that all persons, who are housed in Department-licensed and/or -funded residential facilities and who are twenty-two (22) years of age or younger, have access to educational services as required by Tex. Educ. Code ~ 29.012. Contractor shall notify the local education agency or local early intervention program as prescribed by Tex. Educ. Code ~ 29.012 not later than the third calendar day after the date a person who is twenty-two (22) years of age or younger is placed in Contractor's residential facility. Section 2.02 Disaster Services. In the event of a local, state, or federal emergency, including natural, man- made, criminal, terrorist, and/or bioterrorism events, declared as a state disaster by the Governor, or as a federal disaster by the appropriate federal official, Contractor may be called upon to assist DSHS in providing services, as appropriate, in the following areas: community evacuation; health and medical assistance; assessment of health and medical needs; health surveillance; medical care personnel; health and medical equipment and supplies; patient evacuation; in-hospital care and hospital facility status; food, drug, and medical device safety; worker health and safety; mental health and substance abuse; public health information; vector control and veterinary services; and victim identification and mortuary services. Contractor shall carry out disaster services in the manner most responsive to the needs of the emergency, be cost-effective, and be least intrusive on Contractor's primary services. Section 2.03 Consent to Medical Care of a Minor. If Contractor provides medical, dental, psychological or surgical treatment to a minor under this Contract, either directly or through contracts with subcontractors, Contractor shall not provide treatment of a minor unless informed consent to treatment is obtained pursuant to Tex. Pam. Code Chapter 32, relating to consent to treatment of a child by a non-parent or child or pursuant to other state law. If requirements of federal law relating to consent directly conflict with Tex. Fam. Code Chapter 32, federal law supersedes state law. Section 2.04 Telemedicine Medical Services. Contractor shall ensure that if Contractor or its subcontractor uses telemedicine/telepsychiatry that the services are implemented in accordance with written procedures and using a protocol approved by Contractor's medical director and using equipment that complies with the equipment standards as required by the Department. Procedures for providing telemedicine service must include the following requirements: a) clinical oversight by Contractor's medical director or designated physician responsible for medical leadership; b) contraindication considerations for telemedicine use; c) qualified staff members to ensure the safety' of the individual being served by telemedicine at the remote site; d) safeguards to ensure confidentiality and privacy in accordance with state and federal laws; e) use by credentialed licensed providers providing clinical care within the scope of their licenses; f) demonstrated competency in the operations of the system by all staff members who are involved in the operation of the system and provision of the services prior to initiating the protocol; g) priority in scheduling the system for clinical care of individuals; h) quality oversight and monitoring of satisfaction of the individuals served; and i) management of information and documentation for telemedicine services that ensures timely access to General Provisions (Core Subrecipient) 2012 9 Fiscal Year 2012 Department of State Health Services Contract General Provisions (CorelSubrecipient) accurate information between the two sites. Telemedicine Medical Services does not include chemical dependency treatment services provided by electronic means under Rule S 448.911. Section 2.05 Fees for Personal Health Services. Contractor may develop a system and schedule of fees for personal health services in accordance with the provisions of Tex. Health & Safety Code 9 12.032, DSHS Rule 91.91 covering Fees for Personal Health Services, and other applicable laws or grant requirements. The amount of a fee must not exceed the actual cost of providing the services. No client may be denied a service due to inability to pay. Section 2.06 Cost Effective Purchasing of Medications. If medications are funded under this Contract, Contractor shall make needed medications available to clients at the lowest possible prices and use the most cost effective medications purchasing arrangement possible. Section 2.07 Services and Information for Persons with Limited English Proficiency. Contractor shall take reasonable steps to provide services and information, both orally and in writing, in appropriate languages other than English, to ensure that persons with limited English proficiency are effectively informed and can have meaningful access to programs, benefits, and activities. Contractor shall identify and document on the client records the primary language/dialect of a client who has limited English proficiency and the need for translation or interpretation services and shall not require a client to provide or pay for the services of a translator or interpreter. Contractor shall make every effort to avoid use of any persons under the age of eighteen (18) or any family member or friend of the client as an interpreter for essential communications with a client with limited English proficiency, unless the client has requested that person and using the person would not compromise the effectiveness of services or violate the client's confidentiality and the client is advised that a free interpreter is available. ' ARTICLE III FUNDING Section 3.01 Debt to State and Corporate Status. Pursuant to Tex. Gov. Code 9 403.055, the Department will not approve and the State Comptroller will not issue payment to Contractor if Contractor is indebted to the State for any reason, including a tax delinquency. Contractor, if a corporation, certifies by execution of this Contract that it is current and will remain current in its payment of franchise taxes to the State of Texas or that it is exempt from payment offranchise taxes under Texas law (Tex. Tax Code 99 171.001 et seq.). Contractor, if a corporation, further certifies that it is and will remain in good standing with the Secretary of State's office. A false statement regarding franchise tax or corporate status is a material breach of this Contract. If franchise tax payments become delinquent during the Contract term, all or part of the payments under this Contract may be withheld until Contractor's delinquent franchise tax is paid in full. Section 3.02 Application of Payment Due. Contractor agrees that any payments due under this Contract will be applied towards any debt of Contractor, including but not limited to delinquent taxes and child support that is owed to the State of Texas. Section 3.03 Use of Funds. Contractor shall expend Department funds only for the provision of approved services and for reasonable and allowable expenses directly related to those services. Section 3.04 Use for Match Prohibited. Contractor shall not use funds provided through this Contract for matching purposes in securing other funding unless directed or approved by the Department in writing. Section 3.05 Program Income. Gross income directly generated from Department funds through a project General Provisions (Core Subrecipient) 2012 10 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) or activity performed under a Program Attachment and/or earned only as a result of a Prograin Attachment during the term of the Program Attachment are considered program income. Unless otherwise required under the terms of the grant funding this Contract, Contractor shall use the addition alternative, as provided in UGMS ~ _.25(g)(2), for the use of program income to further the program objectives of the state or federal . statute under which the Program Attachment was made, and Contractor shall spend the program income on the same Program Attachment project in which it was generated. Contractor shall identify and report this income in accordance with the Compliance and Reporting Article of these General Provisions, the Contractor's Financial Procedures Manual located at http://www.dshs.state.tx.us/contracts/cfpm.shtm and the provisions of the Program Attachment(s). Contractor shall expend program income during the Program Attachment term and may not carry forward to any succeeding term. Contractor shall refund program income not expended in the term in which it is earned to DSHS. DSHS may base future funding levels, in part, upon Contractor's proficiency in identifying, billing, collecting, and reporting program income, and in using it for the purposes and under the conditions specified in this Contract. Section 3.06 Nonsupplanting. Contractor shall not supplant (i.e., use funds from this Contract to replace or substitute existing funding from other sources that also supports the activities that are the subject of this Contract) but rather shall use funds from this Contract to supplement existing state or local funds currently available for a particular activity. Contractor shall make a good faith effort to maintain its current level of support. Contractor may be required to submit documentation substantiating that a reduction in state or local funding, if any, resulted for reasons other than receipt or expected receipt of funding under this Contract. ARTICLE IV PA YMENT METHODS AND RESTRICTIONS Section 4.01 Payment Methods. Except as otherwise provided by the provisions of the Program Attachment(s), the payment method for each Program Attachment will be one of the following methods: a) cost reimbursement. This payment method is based on an approved budget in the Program Attachment(s) and acceptable submission of a request for reimbursement; or b) unit rate/fee-for-service. This payment method is based on a fixed price or a specified rate(s) or fee(s) for delivery of a specified unites) of service, as stated in the Program Attachment(s) and acceptable submission of all required documentation, forms and/or reports. Section 4.02 Billing Submission. Contractors shall bill the Department in accordance with the Program Attachment(s) in the form and format prescribed by DSHS. Unless otherwise specified in the Program Attachment(s) or permitted under the Third Party Payors section of this Article, Contractor shall submit requests for reimbursement or payment monthly within thirty (30) calendar days following the end of the month covered by the bill. Contractor shall maintain all documentation that substantiates billing submissions and make the documentation available to DSHS upon request. Section 4.03 Final Billing Submission. Unless otherwise provided by the Department, Contractor shall submit a reimbursement or payment request as a final close-out bill not later than sixty (60) calendar days following the end of the term of the Program Attachment for goods received and services rendered during the term. If necessary to meet this deadline, Contractor may submit reimbursement or payment requests by facsimile transmission. Reimbursement or payment requests received in DSHS's offices more than sixty (60) calendar days following the end of the applicable term will not be paid. Consideration of requests for an exception will be made on a case-by-case basis, subject to the availability of funding, and only for an extenuating circumstance, such as a catastrophic event, natural disaster, or criminal activity that substantially interferes with normal business operations or causes damage or destruction of a place of business and/or records. A written statement describing the extenuating circumstance and the last request for reimbursement General Provisions (Core Subrecipient) 2012 11 Fiscal Year 2012 Department of State Health Services Contract General Provisions (CorelSubrecipient) must be submitted for review and approval to the DSHS Accounting Section. Section 4.04 Working Capital Advance. If allowed under this Contract, a single one-time working capital advance per term of the Program Attachmentmay be granted at the Department's discretion. Contractor must submit documentation to the contract manager assigned to the Program Attachment to justify the need for a working capital advance. Contractor shall liquidate the working capital advance as directed by the Department. The requirements for the documentation justifying the need for an advance and the directions for liquidatilllg the advance are found in the Contractor's Financial Procedures Manual located at http://www.dshs.state.tx.us/contracts/ cfpm.shtm. Section 4.05 Financial Status Reports (FSRs). Except as otherwise provided in these General Provisions or in the terms of the Program Attachment(s), for contracts with categorical budgets, Contractor shall submit quarterly FSRs to Accounts Payable by the last business day of the month following the end of each quarter of the Program Attachment term for Department review and financial assessment. Contractor shall submit the final FSR no later than sixty (60) calendar days following the end of the applicable term. Section 4.06 Third Party Payors. A third party payor is any person or entity who has the legal responsibility for paying for all or part of the services provided. Third party payors include, but are not limited to, commercial health or liability insurance carriers, Medicaid, or other federal, state, local, and private funding sources. Except as provided in this Contract, Contractor shall screen all clients and shall not bill the Department for services eligible for reimbursement from third party payors. .contractor shall (a) enroll as a provider in Children's Health Insurance Program and Medicaid if providing approved services authorized under this Contract that may be covered by those programs, and bill those programs for the covered services; (b) provide assistance to individuals to enroll in such programs when the screening process indicates possible eligibility for such programs; (c) allow clients who are otherwise eligible for Department services, but cannot pay a deductible required by a third party payor, to receive services up to the amount of the deductible and to bill the Department for the deductible; (d) not bill the Department for any services eligible for third party reimbursement until all appeals to third party payors have been exhausted, in which case the thirty (30)-day . requirement in the Billing Submission section will be extended until all such appeals have been exhausted; (e) maintain appropriate documentation from the third party payor reflecting attempts to obtain reimbursement; (f) bill all third party payors for services provided under this Contract before submitting any request for reimbursement to Department; and (g) provide third party billing functions at no cost to the client. ARTICLE V TERMS AND CONDITIONS OF PAYMENT Section 5.01 Prompt Payment. Upon receipt of a timely, undisputed invoice pursuant to this Contract, Department will pay Contractor. Payments and reimbursements are contingent upon a signed Contract and will not exceed the total amount of authorized funds under this Contract. Contractor is entitled to payment or reimbursement only if the service, work, and/or product has been authorized by the Department and performed or provided pursuant to this Contract. If those conditions are met, Department will make payment in accordance with the Texas prompt payment law (Tex. Gov. Code Chapter 2251). Contractor shall comply with Tex. Gov. Code Chapter 2251 regarding its prompt payment obligations to subcontractors. Payment of invoices by the Department will not constitute acceptance or approval of Contractor's performance, and all invoices and Contractor's performance are subject to audit or review by the Department. Section 5.02 Withholding Payments. Department may withhold all or part of any payments to Contractor to offset reimbursement for any ineligible expenditures, disallowed costs, or overpayments that Contractor has not refunded to Department, or if financial status report(s) required by the Department are not submitted by the General Provisions (Core Subrecipient) 2012 12 Fiscal Year 2012 Department of State Health Services Contract General Provisions (CorelSubrecipient) date(s) due. Department may take repayment (recoup) from funds available under this Contract in amounts necessary to fulfill Contractor's repayment obligations. Section 5.03 Condition Precedent to Requesting Payment. Contractor shall disburse program income, rebates, refunds, contract settlements, audit recoveries, and interest earned on such funds before requesting cash payments including any advance payments from Department. Section 5.04 Acceptance as Payment in Full. Except as permitted in the Pees for Personal Health Services section of the Services Article of these General Provisions or under 25 Tex. Admin. Code ~ 444.413, Contractor shall accept reimbursement or payment from DSHS as payment in full for services or goods provided to clients or participants, and Contractor shall not seek additional reimbursement or payment for services or goods from clients or participants or charge a fee or make a profit with respect to the Contract. A fee or profit is considered to be an amount in excess of actual allowable costs that are incurred in conducting an assistance program. ARTICLE VI ALLOWABLE COSTS AND AUDIT REQUIREMENTS Section 6.01 Allowable Costs. Por services satisfactorily performed, and sufficiently documented, pursuant to this Contract, DSHS will reimburse Contractor for allowable costs. Contractor must have incurred a cost prior to claiming reimbursement and within the applicable term to be eligible for reimbursement under this Contract. DSHS will determine whether costs submitted by Contractor are allowable and eligible for reimbursement. If DSHS has paid funds to Contractor for unallowable or ineligible costs, DSHS will notify Contractor in writing, and Contractor shall return the funds to DSHS within thirty (30) calendar days of the date of this written notice. DSHS may withhold all or part of any payments to Contractor to offset reimbursement for any unallowable or ineligible expenditures that Contractor has not refunded to DSHS, or if financial status report(s) required under the Pinancial Status Reports section are not submitted by the due date(s). DSHS may take repayment (recoup) from funds available under this Contract in amounts necessary to fulfill Contractor's repayment obligations. Applicable cost principles, audit requirements, and administrative requirements include- Applicable Entity Applicable Cost Audit Requirements Administrati ve Principles Requirements State, Local and Tribal OMB Circular A-87 OMB Circular UGMS, OMB Circular Governments (2 CPR, Part 225) A-l33 and UGMS A-102, and applicable Pederal awarding agency common rule Educational Institutions OMB Circular A-21 OMB Circular OMB Circular A-I 10 (2 (2 CPR, Part 220); A-l33 CPR; Part 215) and and UGMS, as applicable Pederal applicable awarding agency common rule; and UGMS, as applicable Non-Profit OMB Circular OMB Circular UGMS; OMB Circular Organizations A-122 (2 CPR, Part A-l33 and UGMS A-I 10 (2 CPR, Part 230) 215) and applicable Pederal awarding agency common rule Por-profit Organization 48 CPR Part 31, OMB Circular A- . UGMS and applicable General Provisions (Core Subrecipient) 2012 13 Fiscal Year 2012 Department of State Health Services Contract General Provisions (CorelSubrecipient) other than a hospital and Contract Cost 133 and UGMS . Federal awarding an organization named Principles agency common rule in OMB Circular A-122 Procedures, or (2 CFR Part, 230) as not uniform cost subject to that circular. accounting standards that comply with cost principles acceptable to the federal or state awarding agency A chart of applicable Federal awarding agency common rules is located through a weblink on the DSHS website at http://www.dshs.state.tx.us/contracts/links.shtm. OMB Circulars will be applied with the modifications prescribed by UGMS with effect given to whichever provision imposes the more stringent requirement in the event of a conflict. Section 6.02 Independent Single or Program-Specific Audit. If Contractor within Contractor's fiscal year expends a total amount of at least $500,000 in federal funds awarded, Contractor shall have a single audit or program-specific audit in accordance with the Office of Management and Budget (OMB) Circ. No. A-133, the Single Audit Act of 1984, P L 98-502, 98 Stat. 2327, and the Single Audit Act Amendments of 1996, P L 104-156,110 Stat. 1396. The $500,000 federal threshold amount includes federal funds passed through by way of state agency awards. If Contractor within Contractor's fiscal year expends a total amount of at least $500,000 in state funds awarded, Contractor must have a single audit or program-specific audit in accordance with UGMS, State of Texas Single Audit Circular. For-profit Contractors whose expenditures meet or exceed the federal and/or state expenditure thresholds stated above shall follow the guidelines in OMB Circular A-133 or UGMS, as applicable, for their program-specific audits. The HHSC Office of Inspector General (OIG) will notify Contractor to complete the Single Audit Determination Registration Form. If Contractor fails to complete the Single Audit Determination Form within thirty (30) calendar days after notification by OIG to do so, Contractor shall be subject to DSHS sanctions and remedies for non-compliance with this Contract. The audit must be conducted by an independent certified public accountant and in accordance with applicable OMB Circulars, Government Auditing Standards, and UGMS, which is accessible through a web link on the DSHS website at http://www.dshs.state.tx.us/contracts/links.shtm. Contractor shall procure audit services in compliance with this section, state procurement procedures, as well as with the provisions ofUGMS. Contractor, unless Contractor is a state governmental entity, shall competitively re~procure independent single audit services at least every five (5) years and shall not use the same lead auditor or coordinating audit partner (having primary responsibility for the audit) to conduct the independent audit for more than five (5) consecutive years. Section 6.03 Submission of Audit. Within thirty (30) calendar days of receipt of the audit reports required by the Independent Single or Program-Specific Audit section, Contractor shall submit one copy to the Department's Contract Oversight and Support Section, and one copy to the OIG, at the following addresses: Department of State Health Services Contract Oversight and Support, Mail Code 1326 P.O. Box 149347 Austin, Texas 78714-9347 Health and Human Services Commission Office of Inspector General Compliance/Audit, Mail Code 1326 P.O. Box 85200 Austin, Texas 78708-5200 If Contractor fails to submit the audit report as required by the Independent Single or Program-Specific Audit General Provisions (Core Subrecipient) 2012 14 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) section within thirty (30) caiendar days of receipt by Contractor of an audit report, Contractor shall be subject to DSHS sanctions and remedies for non-compliance with this Contract. ARTICLE VII CONFIDENTIALITY Section 7.01 Maintenance of Confidentiality. Contractor must maintain the privacy and confidentiality of information and records received during or related to the performance of this Contract, including patient and client records that contain protected health information ,(PHI), and any other information that discloses confidential personal information or identifies any client served by DSHS, in accordance with applicable federal and state laws, rules and regulations, including but not limited to 7 CFR Part 246; 42 CFR Part 2; 45 CFR Parts 160 and 164 (Health Insurance Portability and Accountability Act [HIPAA]); Tex. Health & Safety Code Chapters 12,47,81,82,85,88,92,161, 181,241,245,251,534,576,577,596,611, and 773; and Tex. Occ. Code Chapters 56 and 159 and all applicable rules and regulations. Section 7.02 Department Access to PHI and Other Confidential Information. Contractor shall cooperate with Department to allow Department to request, collect and receive PHI and other confidential information under this Contract, without the consent of the individual to whom the PHI relates, for funding, payment and administration of the grant program, and for purposes permitted under applicable state and federal confidentiality and privacy laws. Section 7.03 Exchange of Client-Identifying Information. Except as prohibited by other law, Contractor and DSHS shall exchange PHI without the consent of clients in accordance with 45 CFR ~ 164.504(e)(3)(i)(B), Tex. Health & Safety Code ~ 533.009 and Rule Chapter 414, Subchapter A or other applicable laws or rules. Contractor shall disclose information described in Tex. Health & Safety Code S 614.017(a)(2) relating to special needs offenders, to an agency described in Tex. Health & Safety Code ~ 614.017(c) upon request of that agency, unless Contractor documents that the information is not allowed to be disclosed under 45 CFR Part 164 or other applicable law. Section 7.04 Security of Patient or Client Records. Contractor shall maintain patient and client records in compliance with state and federal law relating to security and retention of medical or mental health and substance abuse patient and client records. Department may require Contractor to transfer original or copies of patient and client records to Department, without the consent or authorization of the patient or client, upon termination of this Contract or a Program Attachment to this Contract, as applicable, or if the care and treatment of the individual patient or client is transferred to another entity. Prior to providing services funded under this Contract to a patient or client, Contractor shall attempt to obtain consent from the patient or client to transfer copies of patient or client records to another entity funded by DSHS upon termination of this Contract or a Program Attachment to this Contract, as applicable, or if care or treatment is transferred to another DSHS- funded contractor. Section 7.05 HIV/AIDS Model Workplace Guidelines. If providing direct client care, services, or programs, Contractor shall implement Department's policies based on the HIV/AIDS (human immunodeficiency virus/acquired immunodeficiency syndrome) Model Workplace Guidelines for Businesses, State Agencies, and State Contractors, Policy No. 090.021, and Contractor shall educate employees and clients concerning HIV and its related conditions, including AIDS, in accordance with the Tex. Health & Safety Code 985.112-114. A link to the Model Workplace Guidelines can be found at http://www.dshs.state.tx.us/hi vstd/pol icy/policies. shtm. ARTICLE VIII RECORDS RETENTION General Provisions (Core Subrecipient) 2012 15 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Sub recipient) Section 8.01 Retention. Contractor shall retain records in accordance with applicaple state and federal statutes, rules and regulations. At a minimum, Contractor shall retain and preserve all other records, including financial records that are generated or collected by Contractor under the provisions of this Contract, for a period of four (4) years after the termination of this Contract. If services are funded through Medicaid, the federal retention period, if more than four (4) years, will apply. Contractor shall retain all records pertaining to this Contract that are the subject of litigation or an audit until the litigation has ended or all questions pertaining to the audit are resolved. Legal requirements for Contractor may extend beyond the retention schedules established in this section. Contractor shall retain medical records in accordance with Tex. Admin. Code Title 22, Part 9,~ 165.1{b) and (c) or other applicable statutes, rules and regulations governing medical information. Contractor shall include this provision concerning records retention in any subcontract it awards. If Contractor ceases business operations, it shall ensure that records relating to this Contract are securely stored and are accessible by the Department upoh Department's request for at least four (4) years from the date Contractor ceases business or from the date this Contract terminates, whichever is sooner. Contractor shall provide, and update as necessary, the name and address of the party responsible for storage of records to the contract manager assigned to the'Program Attachment. ARTICLE IX ACCESS AND INSPECTION Section 9.01 Access. In addition to any right of access arising by operation of law, Contractor, and any of Contractor's affiliate or subsidiary organizations or subcontractors shall permit the Department or any of its duly authorized representatives, as well as duly authorized federal, state or local authorities, including the Comptroller General of the United States, OIG, and the State Auditor's Office (SAO), unrestricted access to and the right to examine any site where business is conducted or client services are performed, and all records (including financial records, client and patient records, if any, and Contractor's personnel records and governing body personnel records), books, papers or documents related to this Contract; and the right to interview members of Contractor's governing body, staff, volunteers, participants and clients concerning the Contract, Contractor's business and client services. If deemed necessary by the Department or the GIG, for the purpose of investigation or hearing, Contractor shall produce original documents related to this Contract. The Department and HHSC will have the right to audit billings both before and after payment, and all documentation that substantiates the billings. Payments will not foreclose the right of Department and HHSC to recover excessive or illegal payments. Contractor shall make available to the Department information collected, assembled or maintained by Contractor relative to this Contract for the Department to respond to requests that it receives under the Public Information Act. Contractor shall include this provision concerning the right of access to, and examination of, sites and information related to this Contract in any subcontract it awards. Section 9.02 State Auditor's Office. Contractor shall, upon request, make all records, books, papers, documents, or recordings related to this Contract available for inspection, audit, or reproduction during normal business hours to any authorized representative of the SAO. Contractor understands that the acceptance of funds under this Contract acts as acceptance of the authority of the SAO, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor shall cooperate fully with the SAO or its successor in the conduct of the audit or investigation, including providing all records requested, and providing access to any information the SAO considers relevant to the investigation or audit. The SAO's authority to audit funds will apply to Contract funds disbursed by Contractor to its subcontractors, and Contractor shall include this provision concerning the SAO's authority to audit and the requirement to cooperate, in any subcontract Contractor awards. Section 9.03 Responding to Deficiencies. Any deficiencies identified by DSHS or HHSC upon General Provisions (Core Subrecipient) 2012 16 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) examination of Contractor's records or during an inspection of Contractor's site(s) will be conveyed in writing to Contractor. Contractor shall submit, by the date prescribed by DSHS, a resolution to the deficiency identified in a site inspection, program review or management or financial audit to the satisfaction of DSHS or, if directed by DSHS, a corrective action plan to resolve the deficiency. A DSHS or HHSC determination of either an inadequate or inappropriate resolution of the findings may result in contract remedies or sanctions under the Breach of Contract and Remedies for Non-Compliance Article of these General Provisions. ARTICLE X NOTICE REQUIREMENTS Section 10.01 Child Abuse Reporting Requirement. This section applies to mental health and substance abuse contractors and contractors for the following public health programs: Human Immunodeficiency Virus/Sexually Transmitted Diseases (HIV/STD); Family Planning (Titles V, X and XX); Primary Health Care; Maternal and Child Health; and Women, Infants and Children (WIC) Nutrition Services~ Contractor shall make a good faith effort to comply with child abuse reporting guidelines and requirements in Tex. Fam. Code Chapter 261 relating to investigations of reports of child abuse and neglect. Contractor shall develop, implement and enforce a written policy that includes at a minimum the Department's Child Abuse Screening; Documenting, and Reporting Policy for ContractorslProviders and train all staff on reporting requirements. Contractor shall use the DSHS Child Abuse Reporting Form as required by the Department located at www.dshs.state.tx.us/childabusereporting. Contractor shall retain reporting documentation on site and make it available for inspection by DSHS. Section 10.02 Significant Incidents. In addition to notifying the appropriate authorities, Contractor shall report to the contract manager assigned to the Program Attachment significant incidents involving substantial disruption of Contractor's program operation, or affecting or potentially affecting the health, safety or welfare of Department-funded clients or participants within seventy-two (72) hours of discovery. Section 10.03 Litigation. Contractor shall notify the contract manager assigned to the Program Attachment of litigation related to or affecting this Contract and to which Contractor is a party within seven (7) calendar days of becoming aware of such a proceeding. This includes, but is not limited to an action, suit or proceeding before any court or governmental body, including environmental and civil rights matters, professional liability, and employee litigation. Notification must include the names of the parties, nature of the litigation and . remedy sought, including amount of damages, if any. Section 10.04 Action Against the Contractor. Contractor shall notify the contract manager assigned to the Program Attachment if Contractor has had a contract suspended or terminated for cause by any local, state or federal department or agency or nonprofit entity within three (3) working days of the suspension or termination. Such notification must include the reason for such action; the name and contact information of the local, state or federal department or agency or entity; the date of the contract; and the contract or case reference number. If Contractor, as an organization, has surrendered its license or has had its license suspended or revoked by any local, state or federal department or agency or non-profit entity, it shall disclose this information within three (3) working days of the surrender, suspension or revocation to the contract manager assigned to the Program Attachment by submitting a one-page description that includes the reason(s) for such action; the name and contact information of the local, state or federal department or agency or entity; the date of the license action; and a license or case reference number. Section 10.05 Insolvency. Contractor shall notify in writing the contract manager assigned to the Program Attachment of Contractor's insolvency, incapacity, or outstanding unpaid obligations to the Internal Revenue Service (IRS) or Texas Workforce Commission (TWC) within three (3) working days of the date of General Provisions (Core Subrecipient) 2012 17 Fiscal Year 2012 Department of State Health Services Contract General Provisions (CorelSubrecipient) determination that Contractor is insolvent or incapacitated, or the date Contractor discovered an unpaid obligation to the IRS or TWC. Contractor shall notify in writing the contract manager assigned to the Program Attachment of its plan to seek bankruptcy protection within three (3) working days of such action by Contractor's governing body. Section 10.06 Misuse of Funds and Performance Malfeasance. Contractor shall report to the contract manager assigned to the Program Attachment, any knowledge of debarment, suspected fraud, program abuse, possible illegal expenditures, unlawful activity, or violation of financial laws, rules, policies, and procedures related to performance under this Contract. Contractor shall make such report no later than three (3) working days from the date that Contractor has knowledge or reason to believe such activity has taken place. Additionally, if this Contract is federally funded by the Department of Health and Human Services (HHS), Contractor shall report any credible evidence that a principal, employee, subcontractor or agent of Contractor, or any other person, has submitted a false claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving those funds. Contractor shall make this report to the HHS Office of Inspector General at http://www.oig.hhs.gov/fraud/hotline/ no later than three (3) working days from the date that Contractor has knowledge or reason to believe such activity has taken place. Section 10.07 Criminal Activity and Disciplinary Action. Contractor affirms that no person who has an ownership or controlling interest in the organization or who is an agent or managing employee of the organization has been placed on community supervision, received deferred adjudication, is presently indicted for or has been convicted of a criminal offense related to any financial matter, federal or state program or felony sex crime. Contractor shall notify in writing the contract manager assigned to the Program Attachment if it has reason to believe Contractor, or a person with ownership or controlling interest in the organization or who is an agent or managing employee of the organization, an employee or volunteer of Contractor, or a subcontractor providing services under this Contract has engaged in. any activity that would constitute a criminal offense equal to or greater than a Class A misdemeanor or if such activity would reasonably constitute grounds for disciplinary action by a state or federal regulatory authority, or has been placed on community supervision, received deferred adjudication, or been indicted for or convicted of a criminal offense relating to involvement in any financial matter, federal or state program or felony se?, crime. Contractor shall make the reports required by this section no later than three (3) working days from the date that Contractor has knowledge or reason to believe such activity has taken place. Contractor shall not permit any person who engaged, or was alleged to have engaged, in an activity subject to reporting under this section to perform direct client services or have direct contact with clients, unless otherwise directed by DSHS. Section 10.08 Retaliation Prohibited. Contractor shall not retaliate against any person who reports a violation of, or cooperates with an investigation regarding, any applicable law, rule, regulation or standard to the Department, another state agency, or any federal, state or local law enforcement official. Section 10.09 Documentation. Contractor shall maintain appropriate documentation of all notices required under these General Provisions. ARTICLE XI ASSURANCES AND CERTIFICATIONS Section 11.01 Certification. Contractor certifies by execution of this Contract to the following: a) it is not disqualified under 2 CFR ~376.935 or ineligible for participation in federal or state assistance programs; b) neither it, nor its principals, are presently debarred, suspended, proposed for debarment, declared General Provisions (Core Subrecipient) 2012 18 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) ineligible, or voluntarily excluded from participation in this transaction by any federal or state department or agency in accordance with 2 CFRParts 376 and 180 (parts A-I), 45 CFR Part 76 (or comparable federal regulations); c) it has not knowingly failed to pay a single substantial debt or a number of outstanding debts to a federal or state agency; d) it is not subject to an outstanding judgment in a suit against Contractor for collection of the balance of a debt; e) it is in good standing with all state and/or federal agencies that have a contracting or regulatory relationship with Contractor; t) that no person who has an ownership or controlling interest in Contractor or who is an agent or managing employee of Contractor has been convicted of a criminal offense related to involvement in any program established under Medicare, Medicaid, or a federal block grant; g) neither it, nor its principals have within the three(3)-year period preceding this Contract, has been convicted of Dr had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a private Dr public (federal, state or local) transaction or contract under a private or public transaction, violation of federal or state antitrust statutes (including those proscribing price-fixing between competitors, allocation of customers between competitors and bid-rigging), or commission of embezzlement, theft, forgery, bribery, falsification or destruction .of records, making false statements or false claims, tax evasion, obstruction of justice, receiving stolen property or any other offense indicating a lack of business integrity or business honesty that seriously and directly affects the present responsibility of Contactor or its principals; h) neither it, nor its principals is presently indicted or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with the commission of any of the offenses enumerated in subsection g) of this section; and i) neither it, nor its principals within a three(3)-year period preceding this Contract has had one or more public transactiDn (federal, state or local) terminated for cause or default. Contractor shall include the certifications in this Article, without modification (except as required tD make applicable to the subcontractor), in all subcontracts and solicitations for subcontracts. Where Contractor is unable to certify to any of the statements in this Article, Contractor shall submit an explanation to the contract manager assigned tD the Program Attachment. If Contractor's status with respect to the items certified in this Article changes during the term of this Contract, Contractor shall immediately notify the contract manager assigned to the Program Attachment. Section 11.02 Child Support Delinquencies. As required by Tex. Fam. Code ~ 231.006, a child SUPPDrt obligor who is more than thirty (30) calendar days delinquent in paying child support and a business entity in which the obligor is a sole proprietor, partner, shareholder, or owner with an ownership interest of at least twenty-five percent (25%) is not eligible to receive payments from state funds under a contract to provide prDperty"materials, or services or receive a state-funded grant or loan. If applicable, Contractor shall maintain its eligibili.ty to receive payments under this Contract, certifies that it is not ineligible to receive the payments specified in this Contract, and acknowledges that this Contract may be terminated and payment may be withheld if this certification is inaccurate. SectiDn 11.03 Authorization. Contractor certifies that it possesses legal authority to contract for the services described in this Contract and that a resolution, motion or similar action has been duly adopted or passed as an official act of Contractor's governing body, authorizing the binding of the organization under this Contract including all understandings and assurances contained in this Contract, and directing and authorizing the person identified as the authorized representative of Contractor to act in connection with this Contract and General Provisions (Core Subrecipient) 2012 19 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrec~pient) to provide such additional information as may be required. Section 11.04 Gifts and,Benefits Prohibited. Contractor certifies that it has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, present or future employment, gift, loan, gratuity, special discount, trip, favor, service or anything of monetary value to a DSHS or HHSC official or employee in connection with this Contract. Section 11.05 Ineligibility to Receive the Contract. (a) Pursuant to Tex. Gov. Code ~ 2155.004 and federal law, Contractor is ineligible to receive this Contract if this Contract includes financial participation by a person who received compensation from DSHS to participate in developing, drafting or preparing the specifications, requirements, statement(s) of work or Solicitation Document on which this Contract is based. Contractor certifies that neither Contractor, nor its employees, nor anyone acting for Contractor has received compensation from DSHS for participation in the development, drafting or preparation of specifications, requirements or statement(s) of work for this Contract or in the Solicitation Document on which this Contract is based; (b) pursuant to Tex. Gov. Code ~~ 2155.006 and 2261.053, Contractor is ineligible to receive this Contract, if Contractor or any person who would have financial participation in this Contract has been convicted of violating federal law, or been assessed a federal civil or administrative penalty, in connection with a contract awarded by the federal government for relief, recovery or reconstruction efforts as a result of Hurricanes Rita or Katrina or any other disaster occurring after September 24,2005; (c) Contractor certifies that the individual or business entity named in this Contract is not ineligible to receive the specified Contract under Tex. Gov. Code ~~ 2155.004, 2155.006 or 2261.053, and acknowledges that this Contract may be terminated and payment withheld if these certifications are inaccurate. Section 11.06 Antitrust. Pursuant to 15 USC ~ 1, et seq. and Tex. Bus. & Comm. Code ~ 15.01, et seq. Contractor certifies that neither Contractor, nor anyone acting for Contractor has violated the antitrust laws of this state or federal antitrust laws, nor communicated directly or indirectly regarding a bid with any competitor or any other person engaged in Contractor's line of business for the purpose of substantially lessening competition in such line of business. Section 11.07 Initiation and Completion of WOl'k. Contractor certifies that it shall initiate and complete the work under this Contract within the applicable time frame prescribed in this Contract. ARTICLE XII GENERAL BUSINESS OPERATIONS OF CONTRACTOR , Section 12.01 Responsibilities and Restrictions Concerning, Governing Body, Officers and Employees. Contractor and its governing body shall bear full responsibility for the integrity of the fiscal and programmatic management of the organization. This provision applies to all organizations, including Section 501(c)(3) organizations as defined in the Internal Revenue Service Code as not-for-profit organizations. Each member of Contractor's governing body shall be accountable for all funds and materials received from Department. The responsibility of Contractor's governing body shall also include accountability for compliance with Department Rules, policies, procedures, and applicable federal and state laws and regulations; and correction of fiscal and program deficiencies identified through self-evaluation and Department's monitoring processes. Further, Contractor's governing body shall ensure separation of powers, duties, and functions of governing body members and staff. Staff members, including the executive director, shall not serve as voting members of Contractor's governing body. No member of Contractor's governing body, or officer or employee of Contractor shall vote for, confirm or act to influence the employment, compensation or change in status of any person related within the second degree of affinity or the third degree of consanguinity (as defined in Tex. Go,\'. Code Chapter 573) to the member of the governing body or the officer or any employee authorized to General Provisions (Core Subrecipient) 2012 20 Fiscal Year 2012 Department of State Health Services Contract .~ General Provisions (Core/Sub recipient) employ or supervise such person. This prohibition does not prohibit the continued employment of a person who has been continuously employed for a period of two (2) years prior to the election, appointment or employment of the officer, employee, or governing body member related to such person in the prohibited degree. These restrictions also apply to the governing body, officers and employees of Contractor's . subcontractors. Ignorance of any Contract provisions or other requirements contained or referred to in this Contract will not constitute a defense or basis for waiving or appealing such provisions or requirements. Section 12.02 Management and Control Systems. Contractor shall comply with all the requirements of the Department's Contractor's Financial Procedures Manual, and any of its subsequent amendments, which is available at the Department's web site: http://www.dshs.state.tx.us/contracts/cfpm.shtm. Contractor shall maintain an appropriate contract administration system to ensure that all terms, conditions, and specifications are met. Contractor shall develop, implement, and maintain financial management and control systems that meet or exceed the requirements of UGMS and adhere to procedures detailed in Department's Contractor's Financial Procedures Manual. Those requirements and procedures include, at a mInimum, the following: a) financial planning, including the development of budgets that adequately reflect all functions and resources necessary to carry out authorized activities and the adequate determination of costs; b) financial management systems that include accurate accounting records that are accessible and identify the source and application of funds provided under each Program Attachment of this Contract, and original source documentation substantiating that costs are specifically and solely allocable to the Program Attachment and are traceable from the transaction to the general ledger; and c) effective internal and budgetary controls; comparison of actual costs to budget; determination of reasonableness, allowableness, and allocability of costs; timely and appropriate audits and resolution of any findings; billing and collection policies; and a mechanism capable of billing and making reasonable efforts to collect from clients and third parties. Section 12.03 Insurance. Contractor shall maintain insurance or other means of repairing or replacing assets purchased with Department funds. Contractor shall repair or replace with comparable equipment any such equipment not covered by insurance that is lost, stolen, damaged or destroyed. If any insured equipment purchased with DSHS funds is lost, stolen, damaged or destroyed, Contractor shall notify the contract manager assigned to the Program Attachment to obtain instructions whether to submit and pursue an insurance claim. Contractor shall use any insurance proceeds to repair the equipment or replace the equipment with comparable equipment or remit the insurance proceeds to DSHS. Section 12.04 Fidelity Bond. For the benefit of DSHS, Contractor is required to carry a fidelity bond or insurance coverage equal to the amount of funding provided under this Contract up to $100,000 that covers each employee of Contractor handling funds under this Contract, including person(s) authorizing payment of such funds. The fidelity bond or insurance must provide for indemnification of losses occasioned by (1) any fraudulent or dishonest act or acts committed by any of Contractor's employees, either individually or in concert with others, and/or (2) failure of Contractor or any of its employees to perform faithfully his/her duties or to account properly for all monies and property received by virtue of his/her position or employment. The bond or insurance acquired under this section must include coverage for third party property and include DSHS as a loss payee or equivalent designation. Contractor shall notify, and obtain prior approval from, the DSHS Contract Oversight and Support Section before settling a claim on the fidelity bond or insurance. I Section 12.05 . Liability Coverage. For the benefit of DSHS, Contractor shall at all times maintain ,liability insurance coverage, referred to in Tex. Gov. Code ~ 2261.102, as "director and officer liability coverage" or similar coverage for all persons in management or governing positions within Contractor's organization or with management or governing authority over Contractor's organization (collectively "responsible persons"). Contractor shall maintain copies of liability policies on site for inspection by DSHS and shall submit copies of General Provisions (Core Subrecipient) 2012 21 Fiscal Year 2012 Department of State Health Services Contract General Provisions (CorelSubrecipient) policies to DSHS upon request. This section applies to entities that are organized as non-profit corporations under the Texas Non-Profit Corporation Act; for-profit corporations organized under the Texas Business Corporations Act; and any other legal entity. Contractor shall maintain liability insurance coverage in an amount not less than the total value of this Contract and that is sufficient to protect the interests of Department in the event an actionable act.or omission by a responsible person damages Department's interests. Contractor shall notify, and obtain prior approval from, the DSHS Contract Oversight and Support Section before settling a claim on the insurance. Section 12.06 Overtime Compensation. Except as provided in this section, Contractor shall not use any of the funds provided by this Contract to pay the premium portion of overtime. Contractor shall be responsible for any obligations of premium overtime pay due employees. Premium overtime pay is defined as any compensation paid to an individual in addition to the employee's normal rate of pay for hours worked in excess of normal working hours. Funds provided under this Contract may be used to pay the premium portion of overtime only under the following conditions: 1) with the prior written approval of DSHS; 2) temporarily, in the case of an emergency or an occasional operational bottleneck; 3) when employees are performing indirect functions, such as administration, maintenance, or accounting; 4) in performance of tests, laboratory procedures, or similar operations that are continuous in nature and cannot reasonably be interrupted or otherwise completed; or 5) when lower overall cost to DSHS will result. Section 12.07 Program Site. Contractor shall provide services only in locations that are in compliance with all applicable local, state and federal zoning, building, health, fire, and safety standards. Section 12.08 Cost Allocation Plan. Contractor shall submit a Cost Allocation Plan in the format provided in the Department's Contractor's Financial Procedures Manual to the Department's Contract Oversight and Support Section, at Mail Code 1326, P.O. Box 149347, Austin, Texas 78714- 9347, or by email to mailto:coscap@dshs.state.tx.us no later than the 60th calendar day after the effective date of the Contract, except when a Contractor has a current Cost Allocation Plan on file with the Department. Contractor shall implement and follow the applicable Cost Allocation Plan. If Contractor's plan is the same as in the previous year, by signing this Contract, Contractor certifies that its current Cost Allocation Plan for the current year is the same as that submitted to DSHS for the previous year. If the Cost Allocation Plan changes during the Contract term, Contractor shall submit a new Cost Allocation Plan to the Contract Oversight and Support Section within thirty (30) calendar days after the effective date of the change. Cost Allocation Plans must comply with the guidelines provided in the Department's Contractor's Financial Procedures Manual located at http://www.dshs.state.tx.us/contracts/ cfrm. shtm. Section 12.09 No Endorsement. Other than stating the fact that Contractor has a contract with DSHS, Contractor and its subcontractors are prohibited from publicizing the contractual relationship between Contractor and DSHS, and from using the Department's name, logo or web site link in any manner that is intended, or that could be perceived, as an endorsement or sponsorship by DSHS or the State of Texas of Contractor's organization, program, services or product, without the express written consent of DSHS. Section 12.10 Historically Underutilized Businesses (HUBs). If Contractor was not required to submit a HUB subcontracting plan and if subcontracting is permitted under this Program Attachment, Contractor is encouraged to make a good faith effort to consider subcontracting with HUBs in accordance with Tex. Gov. Code Chapter 2161 and 34 Tex. Admin. Code ~ 20.14 et seq. Contractors may obtain a list of HUBs at http://www.window.state.tx.us/procurement/proglhub. If Contractor has filed a HUB subcontracting plan, the General Provisions (Core Subrecipient) 2012 22 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) plan is incorporated by reference in this Contract. If Contractor desires to make a change in the plan, Contractor must obtain prior approval from the Department's HUB Coordinator of the revised plan before proposed changes will be effective under this Contract. Contractor shall make a good faith effort to subcontract with HUBs during the performance of this Contract and shall report HUB subcontract activity to the Department's HUB Coordinator by the 15th day of each month for the prior month's activity, if there was any such activity, in accordance with 34 Tex. Admin. Code ~ 20.16(c). Section 12.11 Buy Texas. Contractor shall purchase products and materials produced in Texas when the products and materials are available at a price and time comparable to products and materials produced outside of Texas as required by Tex. Gov. Code ~ 2155.4441. Section 12.12 Contracts with Subrecipient and Vendor Subcontractors. Contractor may enter into contracts with subrecipient subcontractors unless restricted or otherwise prohibited in a specific Program Attachment(s). Prior to entering into a subrecipient agreement equaling or exceeding $100,000, Contractor shall obtain written approval from DSHS. Contractor shall establish written policies and procedures for competitive procurement and monitoring of subcontracts and shall produce a subcontracting monitoring plan. Contractor shall monitor subrecipient subcontractors for both financial and programmatic performance and shall maintain pertinent records that must be available for inspection by DSHS. Contractor shall ensure that subcontractors are fully aware of the requirements placed upon them by state/federal statutes, rules, and regulations and by the provisions of this Contract. Contracts with all subcontractors, whether vendor or subrecipient, must be in writing and include the following: a) name and address of all parties. and the subcontractor's Vendor Identification Number (VIN) or Employee Identification Number (EIN); b) a detailed description of the services to be provided; c) measurable method and rate of payment and total not-to-exceed amount of the contract; d) clearly defined and executable termination clause; and e) beginning and ending dates that coincide with the dates of the applicable Program Attachment(s) or that cover a term within the beginning and ending dates of the applicable Program Attachment(s). Contractor is responsible to DSHS for the performance of any subcontractor. Contractor shall not contract with a subcontractor, at any tier, that is debarred, suspended, or excluded from or ineligible for participation in federal assistance programs; or if the subcontractor would be ineligible under the following sections of these General Provisions: Ineligibility to Receive the Contract section (Assurances and Certifications Article); or the Conflict of Interest or Transactions Between Related Parties sections (General Terms Article). Section 12.13 Status of Subcontractors. Contractor shall require all subcontractors to certify that they are not delinquent on any repayment agreements; have not had a required license or certification revoked; and have not had a contract terminated by the Department. Contractors shall further require that subcontractors certify that they have not voluntarily surrendered within the past three (3)years any license issued by the Department. Section 12.14 Incorporation of Terms in Sub recipient Subcontracts. Contractor shall include in all its contracts with subrecipient subcontractors and solicitations for subrecipient subcontracts, without modification (except as required to make applicable to the subcontractor), (1) the certifications stated in the Assurances and Certifications Article; (2) the requirements in the Conflicts of Interest section and the Transaction Between Related Parties section of the General Terms Article; and (3) a provision granting to DSHS, SAO, OIG, and the Comptroller General of the United States, and any of their representatives, the right of access to inspect General Provisions (Core Subrecipient) 2012 23 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) the work and the premises on which any work is performed, and the right to audit the subcontractor in accordance with the Access and Inspection Article in these General Provisions. Each subrecipient subcontract contract must also include a copy of these General Provisions and a copy of the Statement of Work and any other provisions in the Program Attachment(s) applicable to the subcontract. Contractor shall ensure that all written agreements with subrecipient subcontractors incorporate the terms of this Contract so that all terms, conditions, provision~, requirements, duties and liabilities under this Contract applicable to the services provided or activities conducted by a subcontractor are passed down to that subcontractor. No provision of this Contract creates privity of contract between DSHS and any subcontractor of Contractor. Section 12.15 Independent Contractor. Contractor is an independent contractor. Contractor shall direct and be responsible for the performance of its employees, subcontractors, joint venture participants or agents. Contractor is not an agent or employee of the Department or the State of Texas for any purpose whatsoever. For purposes of this Contract, Contractor acknowledges that its employees, subcontractors, joint venture participants or agents will not be eligible for unemployment compensation from the Department or the State of Texas. Section 12.16 Authority to Bind. The person or persons signing this Contract on behalf of Contractor, or representing themselves as signing this Contract on behalf of Contractor, warrant and guarantee that they have been duly authorized by Contractor to execute this Contract for Contractor and to validly and legally bind Contractor to all of its terms. Section 12.17 Tax Liability. Contractor shall comply with all state and federal tax laws and is solely responsible for filing all required state and federal tax forms and making all tax payments. I(the Department discovers that Contractor has failed to remain current on a liability to the IRS, this Contract will be subject to remedies and sanctions under this Contract, including immediate termination at the Department's discretion. If the Contract is terminated under this section, the Department will not enter into a contract with Contractor for three (3) years from the date of termination. Section 12.18 Notice of Organizational Change. Contractor shall submit written notice to the contract manager assigned to the Program Attachment within ten (10) business days of any change to the Contractor's. name; contact information; key personnel, officer, director or partner; organizational structure, such as merger, acquisition or change in form of business; legal standing; or authority to do business in Texas. A change in Contractor's name and certain changes in organizational structure require an amendment to this Contract in accordance with the Amendments section of these General Provisions. Section 12.19 Quality Management. Contractor shall comply with quality management requirements as directed by the Department. Section 12.20 Equipment (Including Controlled Assets) Purchases. Equipment means an article of nonexpendable, tangible personal property having a useful lifetime of more than one year and an acquisition cost of $5,000 or more, and "controlled assets." Controlled assets include firearms regardless of the . acquisition cost, and the following assets with an acquisition cost of $500 or more: desktop and laptop computers, non-portable printers and copiers, emergency management equipment, communication devices and systems, medical and laboratory equipment, and media equipment. Contractors on a cost reimbursement payment method shall inventory all equipment. Contractor shall initiate the purchase of all equipment approved in writing by DSHS, in the first quarter of the Contract or Program Attachment term, as applicable. Failure to timely initiate the purchase of equipment may result in the loss of availability of funds for the purchase of equipment. Requests to purchase previously approved equipment after the first quarter of the Program Attachment must be submitted to the contract manager assigned to the Program Attachment. General Provisions (Core Subrecipient) 2012 24 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) Section 12.21 Supplies. Supplies are defined as consumable items purchase of equipment may result in loss of availability of funds for the purchase of equipment. necessary to carry out the services under this Contract including medical supplies, drugs, janitorial supplies, office supplies, patient educational supplies, software, and any items of tangible personal property other than those defined as equipment above. Section 12.22 Changes to Equipment List. All items of equipment purchased with funds under this Contract must be itemized in Contractor's equipment list as finally approved by the Department in the executed Contract. Any changes to the approved equipment list in the executed Contract must be approved in writing by Department prior to the purchase of equipment. Contractor shall submit to the contract manager assigned to the Program Attachment, a written description including complete product specifications and need justification prior to purchasing any item of unapproved equipment. If approved, Department will acknowledge its approval by means of a written amendment or by written acceptance of Contractor's Contract Revision Request, as appropriate. Section 12.23 Property Inventory and Protection of Assets. Contractor shall maintain an inventory of equipment and property described in the Other Intangible Property section of Article XIII and submit an annual cumulative report of the equipment and other property on Form GC-ll (Contractor's Property Inventory Report) to the Department's Contract Oversight and Support Section, Mail Code 1326, P.O. Box 149347, Austin, Texas 78714-9347, no later than October 15th of each year. The report is located on the DSHS welbsite at http://www.dshs.state.tx.us/contracts/forms.shtm. Contractor shall maintain, repair, and protect assets under this Contract to assure their full availability and usefulness. If Contractor is indemnified, reimbursed, or otherwise compensated for any loss of, destruction of, or damage to the assets provided or obtained under this Contract, Contractor shall use the proceeds to repair or replace those assets. Section 12.24 Ban~ruptcy. In the event of bankruptcy, Contractor shall sever Department property, equipment, and supplies in possession of Contractor from the bankruptcy, and title must revert to Department. If directed by DSHS, Contractor shall return all such property, equipment and supplies to DSHS. Contractor shall ensmre that its subcontracts, if any, contain a specific provision requiring that in the event the subcontractor's bankruptcy, the subcontractor must sever Department property, equipment, and supplies in possession of the subcontractor from the bankruptcy, and title must revert to Department, who may require that the property, equipment and supplies be returned to DSHS. Section 12.25 Title to Property. At the conclusion of the contractual relationship between the Department and Contractor, for any reason, title to any remaining equipment and supplies purchased with funds under this Contract reverts to Department. Title may be transferred to any other party designated by Department. The Department may, at its option and to the extent allowed by law, transfer the reversionary interest to such property to Contractor. Section 12.26 Property Acquisitions. Department funds must not be used to purchase buildings or real property. Any cOsts related to the initial acquisition of the buildings or real property are not allowable. Section 12.27 Disposition of Property. Contractor shall follow the procedures in the American Hospital Association's (AHA's) "Estimated Useful Lives of Depreciable Hospital Assets" in disposing, at any time during or after the Contract term, of equipment purchased with the Department funds, except when federal or state statutory requirements supersede or when the equipment requires licensure or registration by the state, or when the acquisition price of the equipment is equal to or greater than $5,000. All other equipment not listed in the AHA reference (other than equipment that requires licensure or registration or that has an acquisition cost equal to or greater than $5,000) will be controlled by the requirements of UGMS. If, prior to the end of the useful life, any item of equipment is no longer needed to perform services under this Contract, or becomes General Provisions (Core Subrecipient) 2012 25 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Sub recipient) inoperable, or if the equipment requires licensure or registration or had an acquisition price equal to or greater than $5,000, Contractor shall request disposition approval and instructions in writing from the contract manager assigned to the Program Attachment. After an item reaches the end of its useful life, Contractor shall ensure that disposition of any equipment is in accordance with Generally Accepted Accounting Principles, and any applicable federal guidance. Section 12.28 Closeout of Equipment. At the end of the term of a Program Attachment that has no additional renewals or that will not be renewed (Closeout) or when a Program Attachment is otherwise terminated, Contractor shall submitto the contract manager assigned to the Program Attachment, an inventory of equipment purchased with Department funds and request disposition instructions for such equipment. All equipment purchased with Department funds must be secured by Contractor at the time of Closeout or termination of the Program Attachment and must be disposed of according to the Department's disposition instructions, which may include return of the equipment to DSHS or transfer of possession to another DSHS contractor, at Contractor's expense. Section 12.29 Assets as Collateral Prohibited. Contractors on a cost reimbursement payment method shall. not encumber equipment purchased with Department funds without prior written approval from the Department. ARTICLE XIII GENERAL TERMS Section 13.01 Assignment. Contractor shall not transfer, assign, or sell its interest, in whole or in part, in this Contract, or in any equipment purchased with funds from this Contract, without the prior written consent of the Department. Section 13.02 Lobbying. Contractor shall comply with Tex. Gov. Code ~ 556.0055, which prohibits contractors who receive state funds from, using those funds to pay lobbying expenses. Further, Contractor shall not use funds paid under this Contract, either directly or indirectly, to support the enactment, repeal, modification, or adoption of any law, regulation or policy at any level of government, or to pay the salary or expenses of any person related to any activity designed to influence legislation, regulation, policy or appropriations pending before Congress or the state legislature, or for influencing or attempting to influence an officer or employee of any federal or state agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any contract or the extension, continuation, renewal, amendment, or modification of any contract (31 USC ~ 1352 and UGMS). If at any time this Contract exceeds $100,000 of federal funds, Contractor shall file with the contract manager assigned to the Program Attachment a declaration containing the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on behalf of Contractor in connection with this Contract, a certification that none of the funds provided by Department have been or will be used for payment to lobbyists, and disclosure of the names of any and all registered lobbyists with whom Contractor has an agreement. Contractor shall file the declaration, certification, and disclosure at the time of application for this Contract; upon execution of this Contract unless Contractor previously filed a declaration, certification, or disclosure form in connection with the award; and at the end of each calendar quarter in which any event occurs that materially affects the accuracy of the information contained in any declaration, certification, or disclosure previously filed. Contractor shall require any person who requests or receives a subcontract to file the same declaration, certification, and disclosure with the contract manager assigned to the Program Attachment. Contractor shall also comply, as applicable, with the lobbying restrictions and requirements in 2 CFR Part 230 (OMB Circulars A-122), Appendix B paragraph 25; 2 CFR Part 225 (A-87) Appendix B section 24; 2 CFR ~215.27 (A-IIO) and 2 CFR Part 220 (A-21) Appendix A, subsection J.17 and J.28. Contractor shall include this provision in any subcontracts. General Provisions (Core Subrecipient) 2012 26 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) Section 13.03 Conflict of Interest. Contractor represents to the Department that it and its -subcontractors, if any, do not have nor shall Contractor or its subcontractors knowingly acquire or retain, any financial or other interest that would conflict in any manner with the performance of their obligations under this Contract. Potential conflicts ofinterest include, but are not limited to, an existing or potential business or personal relationship between Contractor (or subcontractor), its principal (or a member of the principal's immediate family), or any affiliate or subcontractor and the Department or HHSC, their commissioners or employees, or any other entity or person involved in any way in any project that is the subject of this Contract. Contractor shall establish safeguards to prohibit employees and subcontractors and their employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. If, at any time during the term of this Contract, Contractor or any of its subcontractors has a conflict of interest or potential conflict of interest, Contractor shall disclose the actual or potential conflict of interest to the contract manager assigned to the Program Attachment within ten (10) days of when Contractor becomes aware of the existence of the actual or potential conflict of interest. Contractor shall require each of its subcontractors to report to Contractor any conflict of interest or potential conflict of interest the subcontractor has or may have within ten (10) days of when the subcontractor becomes aware of the actual or potential conflict of interest. Section 13.04 Transactions Between Related Parties. Contractor shall identify and report to DSHS any transactions between Contractor and a related party that is part of the work that the Department is purchasing under this Contract before entering into the transaction or immediately upon discovery. Contractor shall submit to the contract manager assigned to the Program Attachment the name, address and telephone number of the related party, how the party is related to Contractor and the work the related party will perform under this Contract. A related party is a person or entity related to Contractor by blood or marriage, common ownership or any association that permits either to significantly influence or direct the actions or policies of the other. Contractor, for purposes of reporting transactions between related parties, includes the entity contracting with the Department under this Contract as well as the chief executive officer, chief financial officer and program director of Contractor. Contractor shall comply with Tex. Gov. Code Chapter 573. Contractor shall maintain records and supply any additional information requested by the Department, regarding a transaction between related parties, needed to enable the Department to determine the appropriateness of the transaction pursuant to applicable state or federal law , regulations or circulars, which may include 45 CFR part 74, OMB Circ. No. A-11O, 2 CFR ~ 215.42, and UGMS. Section 13.05 Intellectual Property. Tex. Health & Safety Code ~ 12.020 authorizes DSHS to protect intellectual property developed as a result of this Contract. a) "Intellectual property" means created property that may be protected under copyright, patent, or trademark/service mark law. b) For purposes of this Contract intellectual property prepared for DSHS use, or a work specially ordered or commissioned through a contract for DSHS use is "work made for hire." DSHS owns works made for hire unless it agrees otherwise by contract. To the extent that title and interest to any such work may not, by operation of law, vest in DSHS, or such work may not be considered a work made for hire, Contractor irrevocably assigns the rights, title and interest therein to DSHS. DSHS has the right to obtain and hold in its name any and all patents, copyrights, registrations or other such protections as may be appropriate to the subject matter, and any extensions and renewals thereof. Contractor shall give DSHS and the State of Texas, as well as any person designated by DSHS and the State of Texas, all assistance required to perfect the rights defined herein without charge or expense beyond those amounts payable to Contractor for goods provided or services rendered under this Contract. c) If federal funds are used to finance activities supported by this Contract that result in the production of intellectual property, the federal awarding agency reserves a royalty-free, nonexclusive, and General Provisions (Core Subrecipient) 2012 27 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use, for federal government purposes (1) the copyright in any intellectual property developed under this Contract, including any subcontract; and (2) any rights of copyright to which a Contractor purchases ownership with contract funds. Contractor shall place an acknowledgment of federal awarding agency grant support and a disclaimer, as appropriate, on any publication written or published with such support and, if feasible, on any publication reporting the results of or describing a grant-supported activity. An acknowledgment must be to the effect that "This publication was made possible by grant number _ from (federal awarding agency)" or "The project described was supported by grant number from (federal awarding agency)" and "Its contents are solely the responsibility of the authors and do not necessarily represent the official views of the (federal awarding agency)." d) If the terms of a federal grant award the copyright to Contractor, DSHS reserves a royalty-free, nonexclusive, worldwide and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for DSHS, public health, and state governmental noncommercial purposes (1) the copyright, trademark, service mark, and/or patent on an invention, discovery, or improvement to any process, machine, manufacture, or composition of matter; products; technology; scientific information; trade secrets; and computer software, in any work developed under a grant, subgrant, or contract under a grant or subgrant; and (2) any rights of copyright, service or trade marks or patents to which a grantee, sub grantee or a Contractor purchases ownership with contract funds. e) If the results ofthe contract performance are subject to copyright law, Contractor cannot publish those results without prior review and approval of DSHS. Contractor shall submit requests for review and approval to the contract manager assigned to the Program Attachment. Section 13.06 Other Intangible Property. At the conclusion of the contractual relationship between Department and Contractor, for any reason, Department shall have the sole ownership rights and interest in all non-copyrightable intangible property that was developed, produced or obtained by Contractor as a specific requirement under this Contract or under any grant that funds this Contract, such as domain names, URLs, software licenses, etc. Contractor shall inventory all such non-copyrightable intangible property. Contractor shall cooperate with Department and perform all a~tions necessary to transfer ownership of such property to the Department or its designee, or otherwise affirm Department's ownership rights and interest in such property. This provision will survive the termination or expiration of this Contract. Section 13.07 Severability and Ambiguity. If any provision of this Contract is construed to be illegal or invalid, the illegal or invalid provision will be deemed stricken and deleted to the same extent and effect as if never incorporated, but all other provisions will continue. The Parties represent and agree that the language contained in this Contract is to be construed as jointly drafted, proposed and accepted. Section 13.08 Legal Notice. Any notice required or permitted to be given by the provisions ofthis Contract will be deemed to have been received by a Party on the third business day after the date on which it was mailed to the Party at the address specified by the Party to the other Party in writing or, if sent by certified mail, on the date of receipt. Section 13.09 Successors. This Contract will be binding upon the Parties and their successors and assignees, except as expressly provided in this Contract. Section 13.10 Headings. The articles and section headings used in this Contract are for convenience of reference only and will not be construed in any way to define, limit or describe the scope or intent of any provisions. Section 13.11 Parties. The Parties represent to each other that they are entities fully familiar with General Provisions (Core Subrecipient) 2012 28 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) transactions of the kind reflected by the contract documents, and are capable of understanding the terminology and meaning of their terms and conditions and of obtaining independent legal advice pertaining to this Contract. Section 13.12 Survivability of Terms. Termination or expiration of this Contract or a Program Attachment for any reason will not release either Party from any liabilities or obligations in this Contract that (a) the Parties have expressly agreed will survive any such termination or expiration, or (b) remain to be performed or (c) by their nature would be intended to be applicable following any such termination or expiration. Section 13.13 Direct Operation. At the Department's discretion, the Department,may temporarily assume operations of a Contractor's program or programs funded under this Contract when the continued operation of the program by Contractor puts at risk the health or safety of clients and/or participants served by Contractor. Section 13.14 Customer Service Information. If requested, Contractor shall supply such information as required by the Department to comply with the provisions of Tex. Gov. Code Chapter 2114 regarding Customer Service surveys. Section 13.15 Amendment. The Parties agree that the Department may unilaterally reduce funds pursuant to the terms of this Contract without the written agreement of Contractor. All other amendments to this Contract must be in writing and agreed to by both Parties, except as otherwise specified in the Contractor's Notification of Change to Certain Contract Provisions section or the Contractor's Request for Revision to Certain Contract Provisions section of this Article. Contractor's request for certain budget revisions or other amendments must be submitted in writing, including a justification for the request, to the contract manager assigned to the Program Attachment; and if a budget revision or amendment is requested during the last quarter of the Contract or Program Attachment term, as applicable, Contractor's written justification must include a reason for the delay in making the request. Revision or other amendment requests may be granted at the discretion of DSHS. Except as otherwise provided in this Article, Contractor shall not perform or produce, and DSHS will not pay for the performance or production of, different or additional goods, services, work or products except pursuant to an amendment of this Contract that is executed in compliance with this section; and DSHS will not waive any term, covenant, or condition of this Contract unless by amendment or otherwise in compliance with this Article. Section 13.16 Contractor's Notification of Change to Certain Contract Provisions. The following changes may be made to this Contract without a written amendment or the Department's prior approval: a) contractor's contact person and contact information; b) cohtact information for key personnel, as stated in Contractor's response to the Solicitation Document, if any; c) cumulative budget transfers that exceed 10% among direct cost categories, other than the equipment category, of cost reimbursement contract Program Attachments ofless than $100.000, provided that the total budget amount is unchanged; d) minor corrections or clarifications to the Contract language that in no way alter the scope of work, objectives or performance measures; and e) a change in Contractor's share of the budget concerning non-DSHS funding other than program income and match, regardless of the amount of the change, provided that in changing the budget, Contractor is not supplanting DSHS funds. Contractor within ten (10) calendar days shall notify in writing the contract manager assigned to the Program Attachment of any change enumerated in this section. The notification may be by letter, fax or email. Cumulative budget line item transfers of 10% or less among direct cost categories, other than equipment, of General Provisions (Core Subrecipient) 2012 29 Fiscal Year 2012 Department of State Health Services Contract General Provisions ( Core/Subrecipient) cost reimbursement contracts of any amount do not require written amendment or prior approval or notification. Section 13.17 Contractor's Request for Revision of Certain Contract Provisions. A Contractor's Revision Request is an alternative method for amending certain specified provisions of this Contract that is initiated by Contractor, but must be approved by DSHS. The following amendments to this Contract may be made through a Contractor's Revision Request, rather than through the amendment process described in the Amendment section of this Article: a) cumulative budget transfers among direct cost categories, other than the equipment category, that exceed 10% of Program Attachments of $100.000 or more, provided that the total budget amount is unchanged; b) budget transfer to other categories of funds for direct payment to trainees for training allowances; c) change in clinic hours or location; d) change in the equipment list substituting an item of equipment equivalent to an item of equipment on the approved budget; e) changes in the equipment category of a previously approved equipment budget (other than acquisition of additional equipment, which requires an amendment to this Contract); and t) changes specified in applicable OMB Circular cost principles as requiring prior approval, regardless of dollar threshold (e.g., foreign travel expenses, overtime premiums, membership fees. In order to request a revision of any of the enumerated provisions, Contractor shall obtain a Contract Revision Request form from the DSHS website available at http://www.dshs.state.tx.us/grants/forms.shtm. and complete the form as directed by the Department. Two copies of the completed form must be signed by Contractor's representative who is authorized to sign contracts on behalf of Contractor, and both original, signed forms must be sulbmitted to the contract manager assigned to the Program Attachment. Any approved revision will not be effective unless signed by the DSHS Director of the Client Services Contracting Unit. A separate Contractor Revision Request is required for each Program Attachment to be revised. Circumstances of a requested contract revision may indicate the need for an amendment described in the Amendment section of this Article rather than a contract revision amendment under this section. Section 13.18 Immunity Not Waived. THE PARTIES EXPRESSLY AGREE THAT NO PROVISION OF THIS CONTRACT IS IN ANY WAY INTENDED TO CONSTITUTE A WAIVER BY DEPARTMENT OR THE STATE OFTEXAS OF ANY IMMUNITIES FROM SUIT OR FROM LIABILITY THAT DEPARTMENT OR THE STATE OF TEXAS MAY HAVE BY OPERATION OF LAW. Section 13.19 Hold Harmless and Indemnification. Contractor, as an independent contractor, agrees to hold Department, the State of Texas, individual state employees and officers, and the federal government harmless and to indemnify them from any and all liability, suits, claims, losses, damages and judgments; and to pay all costs, fees, and damages to the extent that such costs, fees, and damages arise from performance or nonperformance of Contractor, its employees, subcontractors, joint venture participants or agents under this Contract. Section 13.20 Waiver. Acceptance by either Party of partial performance or failure to complain of any action, non-action or default under this Contract will not constitute a waiver of either Party's rights under this Contract. Section 13.21 Electronic and Information Resources Accessibility and Security Standards. As required by 1 Tex. Admin. Code Chapters 213 and 206, as a state agency, DSHS must procure products that comply with the State of Texas Accessibility requirements for Electronic and Information Resources specified in 1 General Provisions (Core Subrecipient) 2012 30 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) Tex. Admin. Code Chapter 213 and Website Accessibility Standards/Specifications specified in 1 Tex. Admin. Code Chapter 206 (collectively EIR Standards) when such products are available in the commercial marketplace or when such products are developed in response to a procurement solicitation. If performance under this Contract includes the development, modification or maintenance of a website or other electronic and information resources for DSHS or for the public on behalf of DSHS, Contractor certifies that the website or other electronic and information resources comply with the EIR Standards. Contractor further certifies that any network hardware or software purchased or provided under this Contract has undergone independent certification testing for known and relevant vulnerabilities, in accordance with rules adopted by Department of Information Resources. Section 13.22 Force Majeure. Neither Party will be liable for any failure or delay in performing all or some of its obligations, as applicable, under this Contract if such failure or delay is due to any cause beyond the reasonable control of such Party, including, but not limited to, extraordinarily severe weather, strikes, natural disasters, fire, civil disturbance, epidemic, war, court order, or acts of God. The existence of any such cause of delay or failure will extend the period of performance in the exercise of reasonable diligence until after the cause of the delay or failure no longer exists and, if applicable, for any reasonable period of time thereafter required to resume performance. A Party, within a period of time reasonable under the circumstances, must inform the other by any reasonable method (phone, email, etc.) and, as soon as practicable, must submit written notice with proof of receipt, of the existence of a force majeure event or otherwise waive the right as a defense to non-performance. Section 13.23 Interim Contracts. The Parties agree that the Contract and/or any of its Program Attachments will automatically continue as an "Interim Contract" beyond the expiration date of the term of the Contract or Program Attachment(s), as applicable, under the following circumstances: (1) on or shortly prior to the expiration date of the Contract or Program Attachment, there is a state of disaster declared by the Governor that affects the ability or resources of the DSHS contract or program staff managing the Contract to complete in a timely manner the extension, renewill, or other s,tandard contract process for the Contract or Program Attachment; and (2) DSHS makes the determination in its sole discretion that an Interim Contract is appropriate under the circumstances. DSHS will notify Contractor promptly in writing if such a determination is made. The notice will specify whether DSHS is extending the Contract or Program Attachment for additional time for Contractor to perform or complete the previously contracted goods and services (with no new or additional funding) or is purchasing additional goods and services as described in the Program Attachment for the term of the Interim Contract, or both. The notice will include billing instructions and detailed information on how DSHS will fund the goods or services to be procured during the Interim Contract term. The Il1terim Contract will terminate thirty (30) days after the disaster declaration is terminated unless the Parties agree to a shorter period of time. Section 13.24 Cooperation and Communication. Contractor shall cooperate with Department staff and, as applicable, other DSHS contractors, and shall promptly comply with requests from DSHS for information or responses to DSHS inquiries concerning Contractor's duties or responsibilities under this Contract. ARTICLE XIV BREACH OF CONTRACT AND REMEDIES FOR NON-COMPLIANCE Section 14.01 Actions Constituting Breach of Contract. Actions or inactions that constitute breach of contract include, but are not limited to, the following: a) failure to properly provide the services and/or goods purchased under this Contract; b) failure to comply with any provision of this Contract, including failure to comply with all applicable statutes, rules or regulations; General Provisions (Core Subrecipient) 2012 31 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) c) failure to pay refunds or penalties owed to the Department; d) failure to comply with a repayment agreement with the Department or agreed order issued by the Department; e) failure by Contractor to provide a full accounting of funds expended under this Contract; f) discovery of a material misrepresentation in any aspect of Contractor's application or response to the Solicitation Document; g) any misrepresentation in the assurances and certifications in Contractor's application or response to the Solicitation Document or in this Contract; or h) Contractor is on or is added to the Excluded Parties List System (EPLS). Section 14.02 General Remedies and Sanctions. The Department will monitor Contractor for both programmatic and financial compliance: The remedies and sanctions in this section are available to the Department against Contractor and any entity that subcontracts with Contractor for provision of services or goods. HHSC OIG may investigate, audit and impose or recommend imposition of remedies or sanctions to Department for any breach of this Contract and may monitor Contractor for financial compliance. The Department may impose one or more remedies or sanctions for each item of noncompliance and will determine remedies or sanctions on a case-by-case basis. Contractor is responsible for complying with all of the terms of this Contract. The listing of or use of one or more of the remedies or sanctions in this section does not relieve Contractor of any obligations under this Contract. A state or federal statute, rule or regulation, or federal guideline will prevail over the provisions of this Article unless the statute, rule, regulation, or guideline can be read together with the provision(s) of this Article to give effect to both. If Contractor breaches this Contract by failing to comply with one or more of the terms of this Contract, including but not limited to compliance with applicable statutes, rules or regulations, the Department may take one or more of the following actions: a) terminate this Contract or a Program Attachment of this Contract as it relates to a specific program type. In the case of termination, the Department will inform Contractor of the termination no less than thirty (30) calendar days before the effective date of the termination in a notice of termination, except for circumstances that require immediate termination as described in the Emergency Action section of this Article. The notice of termination will state the effective date of the termination, the reasons for the termination, and, if applicable, alert Contractor of the opportunity to request a hearing on the termination pursuant to Tex. Gov. Code Chapter 2105 regarding administration of Block Grants. Contractor shall not make any claim for payment or reimbursement for services provided from the effective date of termination; b) suspend all or part of this Contract. Suspension is an action taken by the Department in which the Contractor is notified to temporarily (1) discontinue performance of all or part of the Contract, and/or (2) discontinue incurring expenses otherwise allowable under the Contract as of the effective date of the suspension, pending DSHS's determination to terminate or amend the Contract or permit the Contractor to resume performance and/or incur allowable expenses. Contractor shall not bill DSHS for services performed during suspension, and Contractor's costs resulting from obligations incurred by Contractor during a suspension are not allowable unless expressly authorized by the notice of suspension; c) deny additional or future contracts with Contractor; d) reduce the funding amount for failure to 1) provide goods and services as described in this Contract or consistent with Contract performance expectations, 2) achieve or maintain the proposed level of service, 3) expend funds appropriately and at a rate that will make full use of the award, or 4) achieve local match, if required; e) disallow costs and credit for matching funds, if any, for all or part of the activities or action not in compliance; General Provisions (Core Subrecipient) 2012 32 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) t) temporarily withhold cash payments. Temporarily withholding cash payments means the temporary withholding of a working capital advance, if applicable, or reimbursements or payments to Contractor for proper charges or obligations incurred, pending resolution of issues bf noncompliance with conditions of this Contract or indebtedness to the United States or to the State of Texas; g) permanently withhold cash payments. Permanent withholding of cash payment means that Department retains funds billed by Contractor for (I) unallowable, undocumented, disputed, inaccurate, improper, or erroneous billings; (2) material failure to comply with Contract provisions; or (3) indebtedness to the United States or to the State of Texas; h) declare this Contract void upon the Department's determination that this Contract was obtained fraudulently or upon the Department's determination that this Contract was illegal or invalid from this Contract's inception and demand repayment of any funds paid under this Contract; i) request that Contractor be removed from the Centralized Master Bidders List (CMBL) or any other state bid list, and barred from participating in future contracting opportunities with the State of Texas; j) delay execution of a new contract or contract renewal with Contractor while other imposed or proposed sanctions are pending resolution; k) place Contractor on probation. Probation means that Contractor will be placed on accelerated monitoring for a period not to exceed six (6) months at which time items of noncompliance must be resolved or substantial improvement shown by Contractor. Accelerated monitoring means more frequent or more extensive monitoring will be performed by Department than would routinely be conducted; 1) require Contractor to obtain technical or managerial assistance; rn) establish additional prior approvals for expenditure of funds by Contractor; n) require additional or more detailed, financial and/or programmatic reports to be submitted by Contractor; 0) demand repayment from Contractor when it is verified that Contractor has been overpaid, e.g., because of disallowed costs, payments not supported by proper documentation, improper billing or accounting practices, or failure to comply with Contract terms; p) pursue a claim for damages as a result of breach of contract; q) require Contractor to prohibit any employee or volunteer of Contractor from performing under this Contract or having direct contact with DSHS-funded clients or participants, or require removal of any employee, volunteer, officer or governing body member, if the employee, volunteer, officer or member of the governing body has been indicted or convicted of the misuse of state or federal funds, fraud or illegal acts that are in contraindication to continued obligations under this Contract, as reasonably determined by DSHS; . r) withhold any payments to Contractor to satisfy any recoupment, liquidated damages, match insufficiency, or any penalty (if the penalty is permitted by statute) imposed by DSHS, and take repayment from funds available under this Contract in amounts necessary to fulfill Contractor's payment or repayment obligations; s) reduce the Contract term; t) recoup improper payments when it is verified that Contractor has been overpaid, e.g., because of disallowed costs, payments not supported by proper documentation, improper billing or accounting practices or failure to comply with Contract terms; u) assess liquidated damages; v) demand repayment of an amount equal to the amount of any match Contractor failed to provide, as determined by DSHS; w) impose other remedies, sanctions or penalties permitted by statute. General Provisions (Core Subrecipient) 2012 33 Fiscal Year 2012 Department of State Health Services Contract General Provisions (CoreJSubrecipient) Section 14.03 Notice of Remedies or Sanctions. Department will formally notify Contractor in writing when a remedy or sanction is imposed (with the exception of accelerated monitoring, which may be unannounced), stating the nature of the remedies and sanction(s), the reasons for imposing them, the corrective actions, if any, that must be taken before the actions will be removed and the time allowed for completing the corrective actions, and the method, if any, of requesting reconsideration of the remedies and sanctions imposed. Other than in the case of repayment or recoupment, Contra.ctor is required to file, within fifteen (15) calendar days of receipt of notice, a written response to Department acknowledging receipt of such notice. If requested by the Department, the written response must state how Contractor shall correct the noncompliance (corrective action plan) or demonstrate in writing that the findings on which the remedies or sanction(s) are based are either invalid or do not warrant the remedies or sanction(s). If Department determines that a remedy or sanction is warranted, unless the remedy or sanction is subject to review under a federal or state statute, regulation, rule, or guideline, Department's decision is final. Department will provide written notice to Contractor of Department's decision. If required by the Department, Contractor shall submit a corrective action plan for DSHS approval and take corrective action as stated in the approved corrective action plan. If DSHS determines that repayment is warranted, DSHS will issue a demand letter to Contractor for repayment. If full repayment is not received within the time limit stated in the demand letter, and if recoupment is available, DSHS will recoup the amount due to DSHS from funds otherwise due to Contractor under this Contract. Section 14.04 Emergency Action. In an emergency, Department may immediately terminate or suspend all or part of this Contract, temporarily or permanently withhold cash payments, deny future contract awards, or delay contract,execution by delivering written notice to Contractor, by any verifiable method, stating the reason for the emergency action. An "emergency" is defined. as the following: a) Contractor is noncompliant and the noncompliance has a direct adverse effect on the public or client health, welfare or safety. The direct adverse effect may be programmatic or financial and may include failing to provide services, providing inadequate services, providing unnecessary services, or using resources so that the public or clients do not receive the benefits contemplated by the scope of work or performance measures; or b) Contractor is expending funds inappropriately. Whether Contractor's conduct or noncompliance is an emergency will.be determined by Department on a case-by-case basis and will be based upon the nature of the noncompliance or conduct. ARTICLE XV CLAIMS AGAINST THE DEPARTMENT Section 15.01 Breach of Contract Claim. The process for a breach of contract claim against the Department provided for in Tex. Gov. Code Chapter 2260 and implemented in Department Rules ~~ 4.11- 4.24 will be used by DSHS and Contractor to attempt to resolve any breach of contract claim against DSHS. Section 15.02 Notice. Contractor's claims for breach of this Contract that the Parties cannot resolve in the ordinary course of business must be submitted to the negotiation process provided in Tex. Gov Code Chapter 2260, subchapter B. To initiate the process, Contractor shall submit written notice, as required by subchapter B, to DSHS' s Office of General Counsel. The notice must specifically state that the provisions of Chapter 2260, subchapter B, are being invoked. A copy of the notice must alsobe given to all other representatives of DSHS and Contractor. Subchapter B is a condition precedent to the filing of a contested case proceeding under Tex. Gov. Code Chapter 2260, subchapter C. Section 15.03 Sole Remedy. The contested case process provided in Tex. Gov. Code Chapter 2260, subchapter C, is Contractor's sole and exclusive process for seeking a remedy for any and all alleged breaches General Provisions (Core Suhrecipient) 2012 34 j Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) of contract by DSHS if the Parties are unable to resolve their disputes under this Article. Section 15.04 Condition Precedent to Suit. Compliance with the contested case process provided in Tex. Gov. Code Chapter 2260, subchapter C, is a condition precedent to seeking consent to sue from the Legislature under Tex. Civ. Prac. & Rem. Code Chapter 107. Neither the execution of this Contract by DSHS nor any other conduct of any representative of DSHS relating to this Contract will be considered a waiver of sovereign immunity to suit. Section 15.05 Performance Not Suspended. Neither the occurrence of an event nor the pendency of a claim constitutes grmmds for the suspension of performance by Contractor, in whole or in part. ARTICLE XVI TERMINA TION AND TEMPORARY SUSPENSION Section 16.01 Expiration of Contract or Program Attachment(s). Except as provided in the Survivability of Terms section of the General Terms Article, Contractor's service obligations stated in each Program Attachment will end upon the expiration date of that Program Attachment unless extended or renewed by written amendment. Prior to completion of the term of all Program Attachments, all or a part of this Contract may be terminated with or without cause under this Article. Section 16.02 Effect of Termination. Termination is the permanent withdrawal of Contractor's authority to obligate previously awarded funds before that authority would otherwise expire or the voluntary relinquishment by Contractor of the authority to obligate previously awarded funds. Contractor's costs resulting from obligations incurred by Contractor after termination of an award are not allowable unless expressly authorized by the notice of termination. Upon termination of this Contract or Program Attachment, as applicable, Contractor shall cooperate with DSHS to the fullest extent possible to ensure the orderly and safe transfer of responsibilities under this Contract or Program Attachment, as applicable, to DSHS or another entity designated by DSHS. Upon termination of all or part of this Contract, Department and Contractor will be discharged from any further obligation created under the applicable terms of this Contract or the Program Attachment, as applicable, except for the equitable settlement of the respective accrued interests or obligations incurred prior to termination and for Contractor's dutyto cooperate with DSHS, and except as provided in the Survivability of Terms section of the General Terms Article. Termination does not. however. constitute a wai ver of any remedies for breach of this Contract. In addition, Contractor's obligations to retain records and maintain confidentiality of information will survive this Contract. Section 16.03 Acts Not Constituting Termination. Termination does not include the Department's (1) withdrawal of funds awarded on the basis of Contractor's underestimate of the unobligated balance in a prior period; (2) withdrawal of the unobligated balance at the expiration of the term of a program attachment; (3) refusal to extend a program attachment or award additional funds to make a competing or noncompeting continuation, renewal, extension, or supplemental award; (4) non-renewal of a contract or program attachment at Department's sole discretion; or (5) voiding of a contract upon determination that the award was obtained fraudulently, or was otherwise illegal or invalid from inception. Section 16.04 Termination or Temporary Suspension Without Cause. a) Either Party may terminate this Contract or a Program Attachment, as applicable, with at least thirty (30) calendar days prior written notice to the other Party, except that if Contractor seeks to terminate a Contract or Program Attachment that involves residential client services, Contractor shall give the Department at least ninety (90) calendar days prior written notice and shall submit a transition plan to ensure client services are not disrupted. General Provisions (Core Subrecipient) 2012 35 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) b) The Parties may terminate this Contract or a Program Attachment by mutual agreement. c) DSHS may temporarily suspend or terminate this Contract or a Program Attachment iffunds become unavailable through lack of appropriations, budget cuts, transfer of funds between programs or health and human services agencies, amendments to the Appropriations Act, health and human services consolidations, or any disruption of current appropriated funding for this ContraCt or Program Attachment. Contractor will be notified in writing of any termination or temporary suspension or of any cessation of temporary suspension. Upon notification of temporary suspension, Contractor shall discontinue performance under the Contract as of the effective date of the suspension, for the duration of the suspension. ' d) Department may terminate this Contract or a Program Attachment immediately when, in the sole determination of Department, termination is in the best interest of the State of Texas. Section 16.05 Termination For Cause. Either Party may tenninate for material breach of this Contract with at least thirty (30) calendar days written notice to the other Party. Department may terminate this Contract, in whole or in part, for breach of contract or for any other conduct that jeopardizes the Contract objectives, by giving at least thirty (30) calendar days written notice to Contractor. Such conduct may include one or more of the following: a) Contractor has failed to adhere to any laws, ordinances, rules, regulations or orders of any public authority having jurisdiction; b) Contractor fails to communicate with Department or fails to allow its employees or those of its subcontractor to communicate with Department as necessary for the performance or oversight of this Contract; c) Contractor breaches a standard of confidentiality with respect to the services provided under this Contract; d) Department determines that Contractor is without sufficient personnel or resources to perform under this Contract or that Contractor is otherwise unable or unwilling to fulfill any of its requirements under this Contract or exercise adequate control over expenditures or assets; e) Department determines that Contractor, its agent or another representative offered or gave a gratuity (e.g., entertainment or gift) to an official or employee of DSHS or HHSC for the purpose of obtaining a contract or favorable treatment; f) Department determines that this Contract includes financial participation by a person who received compensation from DSHS to participate in developing, drafting or preparing the specifications, requirements or statement(s) of work or Solicitation Document on which this Contract is based in violation of Tex. Gov. Code ~ 2155.004; or Department determines that Contractor was ineligible to receive this Contract under Tex. Gov. Code ~~2155.006 or 2261.053 related to certain disaster response contracts; g) Contractor appears to be financially unstable. Indicators of financial instability may include one or more of the following: I) Contractor fails to make payments for debts; 2) Contractor makes an assignment for the benefit of its creditors; 3) Contractor admits in writing its inability to pay its debts generally as they become due; 4) if judgment for the payment of money in excess of $50,000 (that is not covered by insurance) is rendered by any court or governmental body against Contractor, and Contractor does not (a) discharge the judgment, or (b) provide for its discharge in accordance with its terms, or (c) procure a stay of execution within thirty (30) calendar days from the date of entry of the judgment, or (d) if the execution is stayed, within the thirty (30)-day period or a longer period during which execution of the judgment has been stayed, appeal from the judgment and cause the execution to be stayed during such appeal while providing such reserves for the judgment as may be required General Provisions (Core Subrecipient) 2012 36 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) under Generally Accepted Accounting Principles; 5) a writ or warrant of attachment or any similar process is issued by any court against all or any material portion of the property of Contractor, and such writ or warrant of attachment or any similar process is not released or bonded within thirty (30) calendar days after its issuance; 6) Contractor is adjudicated bankrupt or insolvent; 7) Contractor files a case under the Federal Bankruptcy Code or seeks relief under any provision of any bankruptcy, reorganization, arrangement, insolvency, readjustment of debt, dissolution, receivership or liquidation law of any jurisdiction then in effect, or consents to the filing of any case or petition against it under any such law; 8) any property or portion of the property of Contractor is sequestered by court order and the order remains in effect for more than thirty (30) calendar days after Contractor obtains knowledge of the sequestration; 9) a petition is filed against Contractor under any state reorganization, arrangement, insolvency, readjustment of debt, dissolution, receivership or liquidation law of any jurisdiction then in effect, and the petition is not dismissed within thirty (30) calendar days; or 10) Contractor consents to the appointment of a receiver, trustee, or liquidator of Contractor or of all or any part of its property; h) Contractor's management system does not meet the UGMS management standards; or i) Any required license, certification, permit, registration or approval required to conduct Contractor's business or to perform services under this Contract is not obtained or is revoked, is surrendered, expires, is not renewed, is inactivated or is suspended. Section 16.06 Notice of Termination. Either Party may deliver written notice of intent to terminate by any verifiable method. If either Party gives notice of its intent to terminate all or a. part of this Contract, Department and Contractor shall attempt to resolve any issues related to the anticipated termination in good faith during the notice period. I ARTICLE XVII VOID, SUSPENDED, AND TERMINATED CONTRACTS Section 17.01 Void Contracts. Department may void this Contract upon determination that the award was obtained fraudulently or was otherwise illegal or invalid from its inception. Section 17.02 Effect of Void, Suspended, or Involuntarily Terminated Contract. A Contractor who has been a party to a contract with DSHS that has been found to be void, or is suspended, or is terminated for cause is not eligible for expansion of current contracts, if any, or new contracts or renewals until, in the case of suspension or termination, the Department has determined that Contractor has satisfactorily resolved the issues underlying the suspension or termination. Additionally, if this Contract is found to be void, any amount paid is subject to repayment. Section 17.03 Appeals Rights. Pursuant to Tex. Gov. Code ~ 2105.302, after receiving notice from the Department of termination of a contract with DSHS funded by block grant funds, Contractor may request an administrative hearing under Tex. Gov. Code Chapter 2001. ARTICLE XVIII CLOSEOUT Section 18.01 Cessation of Services At Closeout. Upon expiration of this Contract or Program Attachment, as applicable, (and any renewals of this Contract or Program Attachment) on its own terms, Contractor shall cease services under this Contract or Program Attachment; and shall cooperate with DSHS to the fullest extent General Provisions (Core Subrecipient) 2012 37 Fiscal Year 2012 Department of State Health Services Contract General Provisions (Core/Subrecipient) possible upon expiration or prior to expiration, as necessary, to ensure the orderly and safe transfer of responsibilities under this Contract to DSHS or another entity designated by DSHS. Upon receiving notice of Contract or Program Attachment termination or non-renewal, Contractor shall immediately begin to effect an orderly and safe transition of recipients of services to alternative service providers, as needed. Contractor also shall completely cease providing services under this Contract or Program Attachment by the date specified in the termination or non-renewal notice. Contractor shall not bill DSHS for services performed after termination or expiration of this Contract or Program Attachment, or incur any additional expenses once this Contract or Program Attachment is tenninated or has expired. Upon tennination, expiration (with no renewal) or non- renewal of this Contract or a Program Attachment, Contractor shall immediately initiate Closeout activities described in this Article. Section 18.02 Administrative Offset. The Department has the right to administratively offset amounts owed by Contractor against billings. Section 18.03 Deadline for Closeout. Contractor shall submit all financial, performance, and other Closeout reports required under this Contract within sixty (60) calendar days after the Contract or Program Attachment end date. Unless otherwise provided under the Pinal Billing Submission section of the Payment Methods and Restrictions Article, the Department is not liable for any claims that are not received within sixty (60) calendar days after the Contract or Program Attachment end date. Section 18.04 Payment of Refunds. Any funds paid to Contractor in excess of the amount to which Contractor is finally determined to be entitled under the terms of this Contract constitute a debt to the Department and will result in a refund due, wh~ch Contractor shall pay within the time period established by the Department. Section 18.05 Disallowances and Adjustments. The Closeout of this Contract or Program Attachment does not affect the Department's right to disallow costs and recover funds on the basis of a later audit or other review or Contractor's obligation to return any funds due as a result of later refunds, corrections, or other transactions. 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U..c~ C<l ~ .~ ~ ] o.~ 0.. ~ Q(;l..c c: .... 0..- 0 t8 .S ~ :'~"2 '" ...c u Ollt.::l <l) C >. - .tl .a .g 8'2 ~ ~ e 2:l ~ S ~ .S :9 8 ~ E3 ~ t),~ 0..<l)0C:f!<l) ~Qu'Oc:'" o....c .... 0 g ~ E ~ ~ "8 ::= .~ ';,; (1) '0 (/J ::I tI) c::r:: vi"......J2 '<;l >.:€ 3 E 13 E C ~.- 0 tl '<;l ::I "0 ~ 't .0 ~8a..8~~ ~ - APPROVE XEROX lEASE AGREEMENTFOR CALHOUN COUNTY HEALTH DEPARTMENT AND .. . - - -.'.' -. .' .' .' ~ .' "-"-".'.' -. ..-...... AUTHORIZE COUNTY JUDGE TO SIGN: AMotion was made byCommissioner Fritsch and seconded by Commissioner Fritsch to approve and authorize Judge Pfeifer to sign the 60 month Xerox lease agreement for the Calhoun County Health Department beginning on 15 September 2011. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ...; 1'"/ _ ., \\ :)i 1 ~1::.I:.IIII:.Iilfi r :xerox~, Customer: CALHOUN COUNTY 81IITo: COUNTY OF CALHOUN HEALTH DEPARTMENT 117 WAsh SI Port Lavacfl; TX 77979-2912 Negodated Contract: 072579700 Install: COUNTY OF CALHOUN HEALTH DEPARTMENT 117 WAsh 51 Port Lavaca. TX 77979-2912 1. WC5325PT (WC5325 PRINTRlTANDEM) - Hne Emb Fax Kit - 3-holll Punch(fin4x) - Office Flnisher Lx - Customer Ed - Analyst Services Lease Term: Purchase Option: 60 months FMV . Xerox WCP123 SIN TFW019746 Trade-In as of Payment 60 9/15/2011 Total :." . ~ ",' '''~; :$140.98 Custome, acknowledges recalpt of the tarms of this agreement which consists of 2 pages Including thls face page. Signature: Date: '1"''1-# Thank You for yourbusinessl This Agreement Is proudly presented by Xerox and Harvey Brewer (361 )575-5931 Farinlormation on your Xerox Account, go 10 www.xerox.comlAccountMan811ement . I~RA~I ----=.} Signer. Michael J. Pfeifer Phone: (361 )553-4600 ~.'" :] WS X27565 08126/201115:12:25 Confidential- Copyrlghtel200B XEROX CORPORATION. All rights reserved. r Page 1 of 2 ,,". ;;,. ,~ J ~~~:':Iiir::ln1 I. ~'~ XerrO)( .Q-~',,':rJ ,u . ~..' INTRODUCTION: 1. NEGOTIATED CONTRACT. The Products are sUbject solely to the lerms in the Negotiated Contract Identified on the face of this Agreement, and, for any opVon you have selecled that is not addressed in the Negotiated Contract, the then-current standard Xerox terms for such option. PRICING PLAN/OFFERING SELECTED: 2. FIXED PRICING. If 'Priclng Fixed for Term' Is Identified In Maintenance Plan , Features, the maintenance component of the Minimum Payment and Print Charges wiR not Increase during the initial Term of this Agreement GENERAL TERMS & CONDITIONS: Terms and Condltions - ..." 3. REMOTE SERVICES. Certain models of Equipment are supported and serviced using data thai Is automatically collected by Xerox from the Equipment via electronic transmission from lhe Equlpment to a secure off-site location; Examples of automaticl\lly transmitted data ind ude product registration, meter read, supply level, Equipment configuration and settings, software version, and problem/fault code data All such data shall be trans milled in a secure manner specified by Xerox. The automatic data transmission capablllty will not allow Xerox to read, view or download the content of any Customer documents residing on or passing through the Equipment or Custome(s Information management systems. ,j '] WS X27565 0911/201117:15:51 I Page 2 of 2 Confidential. CopyrightO 2008 XEROX CORPORATION. All rights reserved. CONSIDER AND TAKE ACTION ON REQUEST TO ABANDON AND VACATE A 2,626 SQUARE TRACT OF LAND SITUATED IN WILKINS DRIVE IN BAYSIDE SUBDIVISION, UNIT 2, PRECINCT NO.1: This request has been postponed until the 22 September 2011 Commissioners' Court meeting to allow the commissioners time to physically view the property. CONSIDER AND TAKE ACTION ON REQUEST TO ABANDON AND VACATE A 2,505 SQUARE TRACT OF LAND SITUATED IN WILKINS DRIVE IN BAYSIDE SUBDIVISION, UNIT 2, PRECINCT NO.1: This request has been postponed until the 22 September 2011 Commissioners' Court meeting to allow the commissioners time to physically view the property. CONSIDER AND TAKE ACTION ON REQUEST TO ABANDON AND VACATE A 1,147 SQUARE TRACT OF LAND SITUATED IN DENVER AVENUE INBAYSIDE SUBDIVISION, UNIT 2, PRECINT NO.1: This request has been postponed until the 22 September 2011 Commissioners' Court meeting to allow the commissioners time to physically view the property. CONSIDER AND TAKE ACTION ON REQUEST TO ABANDON AND VACATE A 180 SQUARE TRACT OF LAND SITUATED IN DENVER AVENUE INBAYSIDE SUBDIVISION, UNIT 2, PRECINCT NO. 1: This request has been postponed until the 22 September 2011 Commissioners' Court meeting to allow the commissioners time to physically view the property. ~ ! ~ /' ) ROGER C. GALVAN ld. Calhoun County Commissioner Precinct #1 211 S. Ann Port Lavaca, TX 77979 (361) 552-9242 /~/~~:{i~=-~~~~;\ .~,{~..\ , ; i -':~_...\'~ i i ''<\i,,"; :';:f/:i Fax (361) 553-8734 Pager (361) 579-7915 Mobile (361) 935-3552 September 1,2011 To: Honorable Judge M. Pfeifer From: Commissioner Roger C. Galvan Re: Agenda Item Please add the following line item to the scheduled Commissioners Court meeting on Thursday, September 8, 2011. To discuss and approve that the court abandon and vacate the following portion of Wilkens Drive and Denver Avenue in Bayside Beach Subdivision, Unit 2, Precinct No.1, Calhoun County, Texas. portion of Platted Roadwav No.1: A 2626 square foot tract of land situated in what is called Wilkens Drive as shown on the existing plat of Bayside Beach Subdivision, Unit 2, a subdivision in Calhoun County, Texas, according to the established map and plat of said subdivision recorded in Volume Z, Page 46 of the Plat Records of Calhoun County, Texas. Said portion of platted roadway.to be abandoned and vacated is labeled "No.1" on the survey plat attached hereto as Exhibit "A" and is more fully describ~d by metes and bounds on the fieldnote desc!iption attached hereto as Exhibit "B " . cc: . V. Lyssy, Pet. #2 N. Fritsch, Pet. #3 K. Finster, Pet. #4 C. Mueller, County Auditor fA Salle Monument lrrditmola, Texos " t ~' , .. " ROGER C. GALVAN I~ Calhoun County Commissioner Precinct #1 , Fax (361) 553-8734 Pager (361) 579-7915 Mobile (361) 935-3552 211 S. Ann Port Lavaca, TX 77979 (361) 552-9242 September 1, 2011 To: Honorable Judge M. Pfeifer (i). From: Commissioner Roger C. Galvan R (! . ...- Re: Agenda Item Please add the following line item to the scheduled Commissioners Court meeting on Thursday, September 8, 2011. To discuss and approve that the court abandon and vacate the following portion of Wilkens Drive and Denver Avenue in Bayside Beach Subdivision, Unit 2, Precinct No.1, Calhoun County, Texas. Portion of Platted Roadway No.2: A 2505 square foot tract of land situated in what is called Wilkens Drive as shown on the existing plat of Bayside Beach Subdivision, Unit 2, a subdivision in Calhoun County, Texas, according to the established map and plat of said subdivision recorded in Volume Z, Page 46 of the Plat Records of Calhoun County, Texas. Said portion of platted roadway to be abandoned and vacated is labeled "No.2" on the survey plat attached hereto as Exhibit "A" and is more fully . described by metes and bounds on the fieldnote description attached hereto as Exhibit "C" . cc: . V. Lyssy, Pet. #2 N. Fritsch, Pet. #3 K. Finster, Pet. #4 C. Mueller, County Auditor' La Salle MOllunulnt INliDno/Q, TaD.\' ,"'" : , .... ROGER C. GALVAN ) ~ Calhoun County Commissioner Precinct #1 211 S. Ann Port Lavaca, TX 77979 (361) 552-9242 Fax (361) 553-8734 Pager (361) 579-7915 Mobile (361) 935-3552 September 1,2011 To: Honorable Judge M. Pfeifer ~ From: Commissioner Roger C. GalV~' . Re: Agenda Item Please add the following line item to the scheduled Commissioners Court meeting on Thursday, September 8, 2011. To discuss and approve that the court abandon and vacate the following portion of Wilkens Drive and Denver Avenue in Bayside Beach Subdivision, Unit 2, Precinct No.1, Calhoun County, Texas. Portion of Platted Roadwav No.3: An 1147 square foot tract of land situated in what is called Denver Avenue as shown on the existing plat of Bayside Beach Subdivision, Unit 2, a subdivision in Calhoun County, Texas, according to the established map and plat of said subdivision recorded in Volume Z, Page 46 of the Plat Records of Calhoun County, Texas. Said portion of platted roadway to be abandoned and vacated is labeled "No.3" on the survey plat attached hereto as Exhibit "A" and is more fully described by metes and bounds on the fieldnote description attached hereto as Exhibit "D". cc: . V. Lyssy, Pet. #2 N. Fritsch, Pet. #3 K. Finster, Pet. #4 C. Mueller, County Auditor IA Salk M01IllfrUlft' Indlanola. TaAI 1 .. ROGER C. GALVAN )~. Calhoun County Commissioner Precinct #1 211 S. Ann Port Lavaca, TX 77979 (361) 552-9242 " Fax (361) 553-8734 Pager (361) 579-7915 Mobile (361) 935-3552 September 1,2011 To: Honorable Judge M. Pfeifer From: Commissioner Roger C. Galv Re: Agenda Item Please add the following line item to the scheduled Commissioners Court meeting on. Thursday, September 8, 2011. To discuss and approve that the. court abandon and vacate the following portion of Wilkens Drive and Denver Avenue in Bayside Beach Subdivision, Unit 2, Precinct No.1, Calhoun County, Texas. Portion of Platted Roadwav No.4: A 180 square foot tract of land situated in what is called Denver Avenue as shown on the existing plat of Bayside Beach Subdivision, Unit 2, a subdivision in Calhoun County, Texas, according to the established map and plat of said subdivision recorded in Volume Z, Page 46 of the Plat Records of Calhoun County, Texas. Said portion of platted roadway to be abandoned and vacated is colored pink and labeled "No.4" on the survey plat attached hereto as Exhibit "A". cc: V. Lyssy, Pct. #2 N. Fritsch, Pct. #3 K. Finster, Pct. #4 C. Mueller, County Auditor La Salle MOTlIl1MTlt Indltmola, TexAS . ~ APPLICATION TO HAVE COUNTY ROADWAYS ABANDONED AND VACATED TO THE HONORABLE COMMISSIONER'S COURT OF CALHOUN COUNTY: I, Peter Benshetler, being a property owner in Precinct 1 of Calhoun County, Texas, do hereby request under Section 251.052 of the Texas Transportation Code, that the Court abandon and vacate the following portions of Wilkens Drive and Denver Avenue in Bayside Beach Subdivision, Unit 2, Precinct No.1, Calhoun County, Texas: Portion of Platted Roadwav No.1: A 2626 square foot tract of land situated in what is called Wilkens Drive as shown on the existing plat of Bayside Beach Subdivision, Unit 2, a subdivision in Calhoun County, Texas, according to the established map and plat of said subdivision recorded in Volume Z, Page 46 of the Plat Records of Calhoun County, Texas. Said portion of platted roadway to be abandoned and vacated is labeled "No.1" on the survey plat attached hereto as Exhibit "A" and is more fully described by metes and bounds on the fieldnote description attached hereto as Exhibit "B " . Portion of Platted Roadwav No.2: A 2505 square foot tract of land situated in what is called Wilkens Drive as shown on the existing plat of Bayside Beach Subdivision, Unit 2, a subdivision in Calhoun County, Texas, according to the established map and plat of said subdivision recorded in Volume Z, Page 46 of the Plat Records of Calhoun County, Texas. Said portiQn of platted roadway to be abandoned and vacated is labeled ''No.2'' on the survey plat attached hereto as Exhibit "A" and is more fully . described by metes and bounds on the fieldnote description attached hereto as Exhibit "C". Portion of Platted Roadwav No.3: An 1147 square foot tract of land situated in what is called Denver Avenue as shown on the existing plat of Bayside Beach Subdivision, Unit 2, a subdivision in Calhoun County, Texas, according to the established map and plat of said subdivision recorded in Volume Z, Page 46 of the Plat Records of Calhoun County, Texas. Said portion of platted roadway to be abandoned and vacated is labeled ''No.3'' on the survey plat attached hereto as Exhibit "A" and is more fully described by metes and bounds on the fieldnote description attached hereto as Exhibit "D" . Portion of Platted Roadwav No.4: A 180 square foot tract of land situated in what is called Denver Avenue as shown on the existing plat of Bayside Beach Subdivision, Unit 2, a subdivision in Calhoun County, Texas, according to the established map and plat of said subdivision recorded in Volume Z, Page 46 of the Plat Records of Calhoun County, Texas. Said portion of platted roadway to be abandoned and vacated is labeled HNo. 4" on the survey plat attached hereto as Exhibit "A" and is more fully described by metes and bounds on the fieldnote description attached hereto as Exhibit "E". The hereinabove described properties are located entirely within Precinct I of Calhoun County, Texas and this request for the roadways to be abandoned and vacated is to allow for the transfer and financing of real property to the Applicant.. These Roadways have never been constructed, thus have never been necessary as a means of ingress and egress for any property owner and all affected by this road closure are in agreement regarding the closing of the roadways as requested. Having given proper notice as specified by Section 251.052 of the Texas Transportation Code, I ask the Commissioner's Court, under the powers granted to it under Section 251.051 of the Texas Transportation Code, to consider this application for abandonment and for vacating the hereinabove described portions of roadways in Calhoun County, Texas and that the Commissioner's Court of Calhoun County, Texas issue an order granting said request to abandon and vacate the heretofore described portions of said roadways. Notices were posted at the door of the Calhoun County Courthouse, J&T One Stop, the Port Lavaca Post Office, and the location to be abandoned and vacated. Said notices were posted on the 18th day of August, 2011. All requirements imposed by The Texas Transportation Code have been complied with. Section 251.052 of the Texas Transportation Code requires the signature of one property owner in the precinct if the application is for any change in a roadway, other than discontinuing the road. Accordingly, I, Peter Benshetler, hereby sign this application as a property owner in Precinct 1 of Calhoun County, Texas. Signed this _III day of September, 2011. Respectfully Submitted, By: Peter Benschetler 2 : .. EXHIBIT SHO~lIIG a 2505 SQuore foot tract oJf IQncl. 02626 s':;UQce f.)Ot t.-oct Of I (In.l sitUQtud in ..hot is called Wilkens O.-ive, and Sh'l'..in7 on 1141 5QIJO'-e foot t.-oct of land ar,d.J 180 SQ'J.)'.e foot tn)ct of lond situated In ..hot Is COllEtd Dp.nv~r Avenu~ os ShOo" en the e>.IstlIlQ [,'ot of BOYSl<:l" B"och $ubdivislor.. Unit 2, 0 subdlvlsicn In CoJlhv.Jn Count:!, Te,os, occ,.-dlrY,j to th~ est.lbl ISh,,<J m:lP und plot of 50id subdiviSi()<1 cecO:;l'd~1 ;11 VoIU~ Z, Page 46 of the Plot R%or1s of ColhClJn CO\Jnty, Texas. ~/ /~ ~\, itJO. , tJO.,. -:- / LOT 13 ,,'l,. \) \) \.i '*- <<>\..- ,., - 'f. \'d~ \ LOT \ \ LOT 2 \. llllEAR DATA 1.1 <; 15'53.01. E 45.98. II S 21'08'48' * 25.19. U N IS' 53" 01.. II 45.88 ' L'I " 2I'Oa.48" E 25. W L5 N 14'06.59'. E 23.8/ ' L6 N21'08'4S'E 1.14' L1 S 21'08'40- ~ ft.75' L8 N 68'51' 12' " 45.53' WRVE RADIUs lilT. MiGl E c~rRO BlAR WG AI.u lEflGT~ CI 325.00' 17' '3' 4,' N 'H'II)'12'~ 97.36' e2 350.00' 16' 4S. 10' S 03'16.06'E 102.21' C3 375.00' IS' J 1.53' $ .n'5S.01..E 101.34. (4 375.00. 00'53.50' S !Of .?-1' 17.... s.ar POWDERHORN LAKE ',~. , '.': "\' . ) ,'I . WI LKENS ----.. ------.. .......... DR 1 VE ( SO' , !l,o '.1.' ' ... ) ~, i .,i \ . (~ f. '..1 ~ ".,. '.... 'E",,:,L,:.':.I~i.t:.:~E AUO 8ec~:\ !. '3~nO'''SR I~JS1~I.n'l:ll1 ItO.126U7 OFFIt,~I)'l lltCOill.1S ~ \ LOT 28 pc~~ I .................. LOT 27 POWDERHORN DRIVE (50' R.O.W.) (S. LA SALLE PER PLAT) "- 'Q "- '" ARt: ;.t';GJH n.n' 10;. 6~' 101. 6~. ,.87. ; I GRAPHIC SC.l,LE 1:1 H,I;I . , ~~ 6~ 12~ Ausi URBAN SURVEYING INC, EXHIBIT ",..;I Olll.\. 'n:.s ;J611 S'149631 r.';E~" T5tl.S "38:1 2:74U$~ J DRAWII ~'(.~ Joe HO.: ~ "A" THE ABOVE PLAT AND "CCOt.lPANYIIIl1 LEGAL OESCRIPTIOII.';ERE PREPARED FROM All ACTUAL SURVEY I.IADE (H~ THE GROUI,D U~mER ~,lY SUPERVISIQr.j IIi JUL'!. 2011 AIID ;,RE TRUE ,VJQ CORRECT TO TIlE BEST OF t.ly tdICV:LEDGE .1ND 8ElIEF., I. '" \'I"'. PA TRICK HOHLT REGISTERED PROFESSIO~JAl TEXAS 110. 5523 , . ;~ ',' ." ',. . ~. .: to} f \... ....: :"~X:.<:" .:,...,...... " 2626 SQUAIU: FEET THE STATE OF TEXASI THE COUNTY OF CALHOUNI IlEING 111626 slluare foollrllCI of lund siluated in what is called Wilkcns Drive liS shown 011 the existing plat of Bayside Ilcllch Suhdivision, Unil 2, n subdivision in Cnlhonn County, Texas, according to the established mop and pial of said subdivision recorded in Volume Z, Pagc "6 of the Pial Records of Clllhoun County. Texas, said 2626 square loot Imcl orland being lIIore fully described by metes and bounds as follows: COMMENCING at II )/11 indl diameter stecl n:bar found marking Ihe easl corner of Lut I", Block 120, of Bayside Beach Subdivision, Unit 2, same being lhe soulh corner of Lot 13 of said l3Iock 120, Ilayside Beach Subdivision, Unil 2; THENCE, South 87 deg. 24' 44" East, a dislancc of 25.86 lee:! 10 II point ill the center of said Wilkens Drive for the POINT OF BEGINNING oflhe herein described tracl; TlIl!:NCE, Sonth 87 dcg. 24' 4"" Easl, a dislance 01'25.74 leetto a point ill the easterly righl-ol: wa)' line of Wilkens Drive lor norlhcnsl comer of the herein described Irael; THENCE, wilh lhe curving easlerly righl-tlt~way Iillc of Wilkens IJrive, wilh a non-langenl curve 10 the righI, having a radius of 375.00 feet, inlerior lingle of IS deg. 31' 5:1", chord bears Soulh 02 deg. 56' 07" East, 101.37 feel, for 8n arc length of 101.65 I(~el to n point at the beginning of another non.tangenl curve 10 Iho right; THENCE, wilh said non-langenl eurve to Ihe righl. having II radins of 375.00 Icel. interior lingle of 00 deg. 53' SO", chord bears Soulh 10 deg. 24' 17" West, 5.87 feel, for iII\ arc length of 5.87 feellllll poinl for the southeast comer orlhe herdn described lracl; .THENCE, Norlh 75 lIeg. 53' 01" West, a distance 01'24.76 feel 10 II pninl in lhe center Iille nl" said Wilkens Drive tor the southwesl corner of the herein described lrtlcl; THENCE, witll thll cllrvillg CClltllr line of said Wilkens Drive, wilh II nOIl-Illllgenl curve to Ihe left, having a mdius of 350.00 feel, inlerior allgle of 16 deg. 48.' 10", chord hears Norlh 0] deg. 16' 06" East, 102.27 feel, for all arc length of 1(12.64 fcetlo the !'OJNT OF BEGINNING, CONTAINING wilhin these meles and bounds a 2626 sl)unre foollract ofland, more or less. All 5/8 illch diameh~r slecl rcbar marked with ycllow plastic cap stamped "URBAN SURVEYING, INC." Bearillgs lire bused on bearings of record rccord.cd ill Inslrunllmt No. 126157 of the Otlicial Publie Records ofCalhollll County. Tellas. Thll foregoing legnl descriplion and accompanying survey pIal were prepared from IIn ill:luul survey made on the ground under illY supervision in July 2011 ant! lire lrue lint! corrcclto the best of my knowledge and belier~ ....._/\ .\ li,. . . .:~.: .'~I \)L:~f"Fi,/ Urban Surveying, Inc. By: Will. J'atrick 1I0hlt I{egistered Professional Land Surveyor Texas No. 5523 SI811"-OIB-rev EXHIBIT I IIBII .. "" NOTICE TO THE PUBLIC Under the authority of Section .251.052 of the Texas Transportation Code, Peter Benshetler intends to petition the Commissioner's Court of Calhoun County to abandon and vacate the following portions of roadways in Wilkins Drive and Denver A venue in Bayside Beach Subdivision, Unit 2, Precinct No, 1, Calhoun County, Texas: Portion of Platted Roadway No.1: A 2626 square foot tract of land situated in what is called Wilkens Drive as shown on the existing plat of Bayside Beach Subdivision, Unit 2, a subdivision in Calhoun County, Texas, ,according to the established map and plat of said subdivision recorded in Volume Z, Page 46 of the Plat Records of Calhoun County, Texas, Said portion of platted roadway to be abandoned and vacated is colored orange and labeled "No, 1" on the survey plat attached hereto as Exhibit "A", Portion of Platted Roadway No.2: A 2505 square foot tract of land situated in what is called Wilkens Drive as shown on the existing plat of Bayside Beach Subdivision, Unit 2, a subdivision in Calhoun County, Texas, according to the established map and plat of said subdivision recorded in Volume Z, Page 46 of the Plat Records of Calhoun County, Texas, Said pOliion of platted roadway to be abandoned and vacated is colored yellow and labeled "No.2" on the survey plat attached hereto as Exhibit "A". Portion of Platted Roadwav No.3: An 1147 square foot tract ofland situated in what is called Denver Avenue as shown on the existing plat of Bayside Beach Subdivision, Unit 2, a subdivision in Calhoun County, Texas, according to the established map and plat of said subdivision recorded in Volume Z, Page 46 of the Plat Records of Calhoun County, Texas, Said portion of platted roadway to be abandoned and vacated is colored blue and labeled "No.3" on the survey plat attached hereto as Exhibit "A", Portion of Platted Roadwav No.4: A 180 square foot tract of land situated in what is called Denver Avenue as shown on the existing plat of Bayside Beach Subdivision, Unit 2, a subdivision in Calhoun County, Texas, according to the established map and plat of said subdivision recorded in Volume Z, Page 46 of the Plat Records of Calhoun County, Texas, Said portion of platted roadway to be abandoned and vacated is colored pink and labeled "No.4" on the survey plat attached hereto as Exhibit "A", Petitioner, as a landowner of property in the Precinct,. will ask the County to execute an order stating a portion of the roadways have been abandoned and vacated by the Commissioner's Court of Calhoun County , Texas. This petition for abandoning and vacating the above roadways is based on the following: The roads have never been constructed; thus never used by the Public for travel. 2. The abandoning and vacating the roadways listed above is necessary for and in aid of the transfer of real property to the Applicant. By: Peter Benshetler . ,- :J EXHIBIT SHOWWG 0 2505 SQu<Ir"e foot tnJ.;t of lono, 01626 sQuoce f(lot troct of 10n,1 sltuote.j in what is 001 led Wilkens Drive, and 5h~winJ on 1141 SQuore foot troct of lond and 'J 180 square foot tract of land sltuoted In .hot is col led Denvp.r Avenue os sho~n en the e>.lstll~ 0101 of Boyslde BeaCh 5ubdlvlslor., Unit 2, 0 subdivision in Colh~Jn County. le_os, ooccrdlnQ to the established mop ond plot of said subdiviSi()'"l reo':)'-Oe1 in VOI\JlT".l [, fooe 46 of the Plot Re'~ords of ColhCIJn County, Texo$. POWDERHORN LAKE \ ~. , " ~/ , /~ ~ I; ; .' \ , ~~. No. , tJo.,. ~ TO / LOT 13 ',1.. .) ----. I ---____. 1I1LKENS DRIVE. (50' R,O . 11'. J . ~!t ',' 'd . r.' f ."f ,..,: r.';_ (E"";:T~:..>"~it::.:~E .'/10 8eC~:l :. ~~nD'J5R n,S1RUf.ll.tl1 !to. 12el~r OFFll~IJ.L ~tCO~l)S LOT 28 LOT 2 pc<~ LOT 27 llllEAR (o4T4 LI S 15'53.0\. E 45. ee. ......, LZ 521'08'48' . 25.19" ''0",,- L3 Ij 15'53.(1\.. II 45.88' L,I 'I 21'08'48" E 25.19. / '" L5 II 14'06.59' E 23.8" ./' PQWDERHORN DRIVE "21'08'48' E r. 14' / L6 / (50' LI S 21'08'48' . L. 15' R.O.W. ) L8 II 68'51'12' l/ 45.53. (S. LA SALLE PER PLAT) CURVE RADIUS lilT. MiGlE C~('RD 8EARIIlG ."u LEIIGTH ARc LWGIH CI 32S.0D' 17'.13'4'- II 1)4' 10.42". 91.36' H-12' C2 350.00' 16'48.'0' S OJ' 16" 06 or 102,21. 10;.6.1' C3 H5.0')' 15' J ,. 53' ~ .n'56.01-E 101. 34. '01. 6S. (4 315.00' 00' 53. SO' ; to. 24" 17"_ 5.81' S.8'. THE ABOVE PLAT AND ACCOI.IPANYlf.lll LEGAl OESCRIPIIOI/ ..'iERE PREPARED FROM All ACTUAL SURVEY I.1ADE Ol~ THE GROUr,D UNDER I,n SUPERVISION I/i JULY. 2011 AI/O ;.RE TRUE .vID CORRECT TO TIlE BEST Of I.IY l,fWWLEOGE "NO BELIEF.. ...' GR^PHIC SC.~lE I~I FEel .:.-- ~) 60 , 12Q .,' '\ A @ ~US~ URBAN SURVEYING INC. l' ; ,l ; ....,. .: f' ~~ ',I<';IoqrJ... 'n:,s 'J61l 5rl~9&37 C'JE~I) '!',...s ;'38:' 2:7.9;)&, j ,{.,. ': ,,;')\ I \, ~::: :~>.f:" ::.' : ,; ! ORAI'ill l\Y.~ Joe /10.: ~ .. . ~ :h..". t.' ,i::.\. EXHIBIT "A" APPROVIE THE ENGAGEMENT OF A CONSULTANT TO REVIEW AND DETERMINE THE SOLICITATIONS AND SPECIFICS OF VARIOUS INSURANCE POLICIES EXPIRING JANUARY 2012: A Motion was made by Commissioner Lyssy and seconded by Commissioner Galvan to engage a consultant to obtain multiple bids and review the specifics of the various insurance policies expiring January 2012. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor, APPROVE THE CLOSING OF DESIGNATED STREETS IN PORT O'CONNOR ON 8 OCTOBER 2011 AS NEEDleD FOR THE POC-STYLE SK RUN, BENEFITING THE PORT O'CONNOR CHAMBER OF COMMERCE: A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to approve the closing of portions of 7th Street, Harrison Avenue"Main Street, 2nd Street, Washington Street, Park Street, and Taylor Avenue in Port O'Connor on 8 October 2011 to accommodate the POC-Style SK run, benefiting the Port O'Connor Chamber of Commerce, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. i'''''._ ~c,"" >&t.. .... $ . l?_ ~ei- h,\~' \~M ~~"\. \~~ ..s,..().... \S ~ ~ ~ ~~\ \~ ~ ~ ~\\.... ~ '\<O"~ ~ . .-(-~> ~ ">oif/:...... l;JIlJI!'" ~-o t) 0 ~::1 :) !"'l ,j) .~'.': ru \~ ...,.1\0 ~ \ , > ~ ~ \ ,12>'''' ",\~ \, ,Cf, , ~j c- .J1 \~J '~'\ ~- \ \ " i (, \'..... li \ ."""^ ___.,j;r-",~.",,'~.. ~~~ -. .... ,------- f',' "I ~ \l,\f.)\ \S \J..\'1\ ,<; ~\~\ ,$ ~ ~ ~ ~ 11. o /.. ~-;) ~ ... <:;. "" ~ ,c. "'2 \1) ~ ~ ......1)~. ~ ...$ "'~ \ t9 ~ <J , - ...--....--- ~-l ~,~\ . \S l>- \. 'to (I) ~ ~ '0 ~ 4') ~ ~ '-"0 ~ ., ,,'ll .s...~ ('j> \$ ~ \ 9) ~ ~ @........ eo (.II ~\\ \t;;j, G 'Y'l \c;. ~ ~ t9 ~ ..-"j .../_,/ \.,..J ~;) '-~~~ .., C/ '.. ~~ .) ""~___. r'.... , 1.... ,r~'""} .(f .I '-" '\ "-..,) Ie...........'" ',\ '; \ \ \1 ,\ \\ l \ 41 , I '"--" \ L -\\ ~: AUTHORIZE COUNTY JUDGE TO SIGN VICTORIA COUNTY STATION EMERGENCY PLAN LEITER OF SUPPORT: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy authorizing Judge Pfeifer to sign the Victoria County Station Emergency Plan Letter of Support, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor, ~i"TE O/' l'~ \'" '-. ." +h MICHAEL J. PFEIFER Calhoun County Judge ~ 211 S. Ann Street, Suite301 - Port Lavaca, Texas 77979 (361) 553-4600 - Fax (361) 553-4444 - Ernail: rnike.pfeifer@calhouncotx.org September 8, 2011 Exelon Generation Company Attn: Keith Kemper, Director-Emergency Preparedness 200 Exelon Way Kennett Square, P A 19348 Dear Mr. Kemper, This letter is in reference to the Early Site Permit Application (ESP A) submitted by Exelon Generation Company, LLC for the construction and operation of two nuclear power units at the Victoria County Station site in Victoria County, Texas, Calhoun County has reviewed the proposed Victoria County Station Emergency Plan being submitted in support of the ESP A and finds it to be a thorough, practical and useful tool for use in managing potential events at Victoria County Station, Calhoun County commits to participate in the continuing planning efforts and scheduled field demonstrations for this Emergency Plan. Calhoun County is committed to leading the effort to ensure that the health and safety of the public is maintained as the highest priority during implementation and continued improvement of the emergency preparedness and response plans for Victoria County Station, Calhoun County is committed to executing its responsibilities under the plans in the event of emergencies at the Victoria County Station, Please contact me if you have any questions regarding this letter or Calhoun County's support of the Victoria County Station Emergency Plan, Sincerely, ~<A-~"".9 ~ Michael J. Pfeifer Calhoun County Judge MJP/sr cc: Exelon Generation Company David J, Distel-Nuclear Project Development 200 Exelon Way Kennett Square, P A 19348 www.calhouncotx.org J<:{ )> ." ::; c: if n (0 c - c: t;\I'\. . CiJ 0 CJ) ., - x i' I\.) ~-':::~'~~':" I _. 0 i I 0 J D N ~ ( ../...... 0 ~ c. < j t)' a- en ., g i' ~ 0 0 0 j c )> j j ~ j en CD g >< ~ 0 j - C) \f :s::: \ , ~ -. )/ CD m "tI N < () ~ I ~ ~/-..\ 13350000 0&"[" .j!. ~..2. en i!~R.! Rf[~lo P~I~~ ::I: C (1).. ~ ~ ~ c ~~~;a~ m ~U~ f~ ""C r-~ ~ "f I ~b'~8 ~ ~~;~ ! ~~ :,~ I ~i ~ ~ 0 g,'" ~ ~ ~ ~ ~ ." .- ;jj ~ :::0 .. CD R < (ii' (5' ::J () '-" 13410000 13440000 13470000 13380000 I I II I I [ ~ (5 [ ~ ~ ~ HI i g ~ g' ~ s: ~ r- :r <D < c:;' - o .... :3. oS>> ;:0 -,0 -I: CD ~ m- "tI'< Nt/) Dr - Cr ~ BDDIIIDIIIIDJDDDI I g>g>g>g>g>g>g>g>g>g>g>g>~ bl(ii(ii;rSJ ~~~~~~iii~~~~~~~~~ !R !R !R !R III III ll> ll> ll> !R III !R g llJ.g ~ ~"':::~O<OClO"""o)U1A-(O)'" =0(0-- S" 3~cE '" g. ~ llJ l>' -< <D ~ " ll>" <D I I i os:r- :T S ~ ~ ~ e. ~ ~ ~ '" ll> ll> a. a. a. s: :I: .9!. cO' Q ~ f/ '< ~ m >< ~ o j z c n CD D) ., > '11 S -. c (Q n co c - c ; 0 en ::::!. r-+ D) - I\.) I (') 0 W ->. 0 ->. C S :J - n - en 0 ::::!. - D) D) =:!: (') 0 0 :J C > :J :J - :J '< CD en >< - D) =:!: 0 :J 01 0 s: CD m "'0 N < () ->. I CJ1 m "U ~ I ->. o ->. ->. .- :::0 CD < (i)' o' :J n lill .~0 IlliG .~ lUll.......... ......~ .;; 'i; .1 I '. '."'.. . I I ,t; ~ 11> 7J I .lS ~ I I I I I I I II DiDl1 * f i j f ~ f [ f f i .~ ~ ~ ~ f II fKfr~ fi!i;i .. .I! . . ,. '" is' '" i i . -< ~ o :J Z c !l CD m ~~lU~AO;) pUU SUOnU~O'1 U~l!S Zd3 S;)A p~SOdOld - ZV ~lM!d €V - ;)~13d ApnlS ~qsno~v U;)l!S 1 I/Ol/La 'I '1\;)1I '10-1 19080-00t Zd3: UO~l13lS AlunO:) 13~OP~A S,UOI;)X3: H3;n;sr;,r. APPROVE AND AUTHORIZE COUNTY JUDGE TO SIGN THE CONTRACT WITH PITNEY BOWES FOR A POSTAGE MACHINE FOR THE CALHOUN COUNTY SHERIFF'S DEPARMENT: A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to approve authorize Judge Pfeifer to sign the contract with Pitney Bowes for a postage machine for the Calhoun County Sheriff's Department. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. 'lITNEt BOWES GLOBAL FINANCIAL SERVICES STATE & LOCAL FAIR MARKET VALUE LEASE AGREEMENT I I I I I I Agreement Number Your Business Infonnation CALHOUN COUNTY SHERIFFS DEPARTMENT Installation Contact N1ame DBA Name of lessee Tax 10 # (FE~NfTlN) PORT LAVACA TX 77979-4200 City State Zipi4 16639192869 Billing Contact Phone # Billing CAN! # PORT LAVACA TX 77979-4200 City Slate Zipi4 16639192869 Installation Corntact Phorne # Installation CAN # iNlame on card Exp date Type of caTIII State tax (if applicable) Fiscal pe~iotiI (from- to) Full Legal Name of Lessee 211 S ANN Billing Address: Street Billing Contact Name 211 SANN Installation Address (If different from b.i1ling address); Street Credit Card # Tax exempt # Your Business Needs Qt} Business Solution Description Mail Stream Solution - 4 1 DM200L 1 IntelliUnk Interface I PSD for DM200L 1 Basic Accounting (25 Dept) Software 1 5 Ib Integrated Weighing 1 Professional Installation 1 Integrated Weighing Platform 1 IntelliUnk Subscription Ched<_......._in_..~ ~ Sentice t.eveI AgrMmenI r"" 1 - _ repair and rnaiIlenzInI:e_ tor ~('Slallllanl SLA'l 0-"'- !Xl -~SutIsaiiption--pm;tal--upda!es L:J If_dDnJl_Scft~pr-.wilh)IDUTI_,_mn_ICl!I!J'''''''''''' ~alPBI"'amenI_. !Xl ~$~----~t:iIIIlr>/1--~- L:J II \1___ II ___line O Permlt_PaJmentSentice -__tD__tm1JOt~__ pt>SIafJe umJer___ As.. pomIlI_ _, __lJIlPS lormsl!illJl1.. 6llD2..!ll1ld GlIll3,"h>n!I_~ PIo_Enn>_,_, 10___-*1 P;aJmenl"""'.... Your Payment Plan Number of months J Monthly amount' First 60. $87 ( ) 'Required 3llvance cIledk of $( ) received ( ) Tax exempt cerliificate attached 'Does no! ~ fiJ1fY"lII*ab1e """"'. Your Signature _ Vou agree to be bound bjr afllhe terms and conditions of lhisAgreement, including those contained on page 2 and those located in the Pitney Bowes Terms (Version 07/11), which are available at _.pb.comitenns and are incorporated by rererence. The Lease will be bindinfl on PBGFS only after PBGFS has canpleted its credit and dos::umenlation approval process and an authorizied PBGFS employee signs below. . fY'4(~..fl g Ifl StgrnIwre (y) 11'.,AU, I r. Pf e, ~.,- Priinll\llame f- ~- J/ Date (/TUft -1-1 SI.Cd,e Tille 1Ema~ Addrel>S Paul DeSarntiis 473 AoooJJl1t Rep District Oftiice PBGFS Acceptar1le>e Page 1 of2 $LG FlAY LA!.aH Ag:tet'iment (Rev. 1Ii'1} See Pitney Bowes- Terms for additional terms and conditions' APPROVE PROFESSIONAL SERVICES PROVIDER CONTRACT WITH URBAN ENGINEERING AND AUTHROIZE COUNTY JUDGE TO SIGN: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve the Professional Services Provider Contract No, 05-5107-486 with Urban Engineering and authorize Judge Pfeifer to sign, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ~--:::, ]>ROFESSIONAL SERVICES PROVIDER CONTRACT No. 05-5107-486 WORK ORDER DRIVEN Calhoun County, Texas (the "County") and Urban Engineering ("Provider") enter into the following contract for professional engineering services (the "Contract") pursuant to the Professional Services Procurement Act, Tex. Gov't Code Ann. Chapter 2254, et. seq. I. DEFINITIONS/INTERPRETIVE PROVISIONSIPROJECT DESCRIPTION 1.01 DEFINITIONS "Administrative and Audit Regulations" means the statutes and regulations included in Titles 15 and 43, Code of Federal Regulations; applicable chapters of the Texas Government Code; and the requirements of Article VI herein. With regard to any federal funding, agencies with the necessary legal authority include the relevant federal agency, the Comptroller General, the General Accounting Office, the Office of Inspector General, and any of their authorized representatives. With regard to any state funding, agencies with the necessary legal authority include the relevant state agency, the State Auditor's Office, and the Texas Attorney General's Office. "Attachment" means documents, terms, conditions, or additional information physically added to the Contract following the execution page or included, as if physically, by reference within the body of this Contract. "Contract" means this entire document, along with any Attachments, both physical and incorporated by reference. "County" means Calhoun County, its elected officials, officers, employees, and designees. "Deliverables" means any report, data, document, photograph, or other submission required under the terms of this Contract or Work Order, in whatever form. "Federal Assurances" means Standard Form 424B (Rev. 7-97), as prescribed by OMB Circular A-102 (non-construction projects); or Standard Form 424D (Rev. 7-97), as prescribed by OMB Circular A-102 (construction projects), in Attachment A, attached hereto and incorporated herein for all purposes. Page 1 of 18 "Federal Certifications" means U.S, Department of Commerce Form CD-512 (7-91) LF, "Certifications Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion - Lower Tier Covered Transactions and Lobbying," in Attachment B, attached hereto and incorporated herein for all purposes. "General Affirmations" means the statements in Attachment C, attached hereto and incorporated herein for all purposes, which Provider affirms by executing this Contract. "HUB" means Historically Underutilized Business, as defined by Chapter 2161 of the Texas Government Code, "Project" means the professional engineering services provided, described in Section 1.03 of this Contract. "Public Information Act" means Chapter 552 of the Texas Government Code. "Solicitation" means the "Request for Qualifications for Professional Engineering Services in support of Calhoun County State and Federal Grants," incorporated herein by reference for all purposes in its entirety, including any attachments, "Solicitation Response" means Provider's full and complete response to the Solicitation, which response is incorporated herein by reference for all purposes in its entirely, including any attachments. "Subcontractor" means an individual or business that signs a contract or other similar agreement with Provider to perform part or all of Provider's obligations under this Contract. "Work Order" means an individually negotiated document authorizing work to be performed under this Contract, if any. 1.02 INTERPRETIVE PROVISIONS a, The meanings of defined terms are equally applicable to the singular and plural forms of the defined terms, b. All attachments within this Contract, including those incorporated by reference, and any amendments are considered part of the terms of this Contract. c. Time is of the essence in this Contract. 1.03 PROJECT Provider may provide professional engineering services under an executed Work Order in the following areas: a. Development of protection and restoration methods for beaches, dunes, bay shorelines, coastal marshes and wetlands; b. Design of beach nourishment projects, shore protection projects, and coastal structures; Page 2 of18 ~. ~.~~-~ c. Economic analysis of public and/or private recreational and environmental benefits and cost allocation strategies; d. Development of construction plans and specifications, bid documents, and bid analysis; e. Development of project applications and supporting documentation; f, Regulatory issues and permitting management and oversight; g. Construction management and oversight; h. Study of beach morphology, beach face/nearshore processes, and dune dynamics; 1. Study of mechanics and dynamics of waves, currents, sediment transport, and interaction with structures; J. Geotechnical and geophysical investigations necessary for the design of coastal engineering construction projects; k. Monitoring and data collection in the beach and nearshore environment; 1. Marsh and wetland monitoring; m. Study of flora, fauna, and habitats of beaches, coastal marshes, and other inter-tidal and sub-tidal environments; n. Geographic Information System (GIS) application to coastal projects; o. Assessment of vessel wakes and surges; p. Study of hydraulics of channels, bays, and inlets; q. Sediment budget management, inlet management planning, and sediment source identification and quantification; r. Storm hazard analysis, failure analysis, probability, and certainty; s. Study of long-term response to coastal hazards, such as sea level rise and hurricanes; t. Study of sustainable coastal development in eroding areas; u, Applications of dredging and the beneficial use of dredged materials; v, Development of local, state, and federal authorities, and funding strategies for erosion response and disaster recovery; w, Inter-governmental coordination, public outreach, and consensus building; x. Independent engineering review of all above-mentioned services. 1.04 WORK ORDERS a. If Provider is selected to carry out an individual project, a Work Order shall be issued by the County, Multiple Work Orders may be issued during the term of this Contract, all of which shall be in writing and signed by both parties. Each Work Order shall include a scope of services; a list of tasks required; a time schedule; a list of deliverables; a project budget; and such other information or special conditions as may be necessary for the work assigned. Upon execution by both parties, each Work Order shall become an attachment to this Contract and all attachments thereafter being referred to collectively as the "Contract." b. Nothing in this Contract expresses or guarantees that the County will issue Work Orders to Provider for any of the tasks set forth in Section 1,03 above. All work requested under this Contract will be required on an irregular and as needed basis throughout the Contract term. The County makes no guarantee of volume or usage under this Contract. Page 3 of 18 II. TERM 2.01 DURATION This Contract shall be effective as of the date executed by the last party and shall terminate on December 31, 2015. The County, at its own discretion, may extend this Contract annually for up to four (4) additional years, subject to terms and conditions mutually agreeable to both parties. ' 2.02 EARLY TERMINATION Either party may terminate this Contract by giving written notice to the other party, specifying a termination date at least thirty (30) days subsequent to the date of the notice, Upon receipt of any such notice, Provider shall cease work, undertake to terminate any relevant subcontracts, and incur no further expense related to this Contract. Such early termination shall be subject to the equitable settlement of the respective interests of the parties, accrued up to the date of termination, III. CONSIDERATION 3.01 FEES AND EXPENSES Provider shall be compensated on a negotiated fee basis, per Work Order, in accordance with the fee schedule attached as Attachment D. The attached fee schedule shall be applied to all Work Orders for the duration of the Contract unless the County, at its own discretion, approves a revised fee schedule prior to the issuance of a Work Order. 3.02 Requests for payment for work performed under an executed Work Order must be supported by documentation that, in the judgment of the County, allows for full substantiation of the costs incurred. IV. PROVIDER'S WARRANTY, AFFIRMATION, AND ASSURANCES 4.01 PERFORMANCE WARRANTY Provider warrants that all services performed under this Contract will be performed in a manner consistent with a degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. Provider warrants that all work product ("Deliverables") under this Contract shall be completed in a manner consistent with standards in applicable trade, profession, or industry; shall conform to or exceed the specifications set forth in incorporated Work Order Attachments (if any); and shall be fit for ordinary use, of good quality, and with no material defects. If Provider fails to provide Deliverables timely or to perform satisfactorily under conditions required by this Contract, the County may require Provider, at its sole expense, to (a) repair or replace all defective or damaged Deliverables; (b) refund any payment received for all defective or damaged Deliverables and, in conjunction therewith, require Provider to Page 4 of 18 accept the return of such Deliverables; and/or (c) take n~cessary action to ensure that future performance and Deliverables conform to the Contract requirements. 4.02 FEDERAL ASSURANCES To the extent that they are applicable, Provider further certifies that the Federal Assurances in Attachment A have been reviewed and that Provider is in compliance with each of the requirements reflected therein. 4.03 FEDERAL CERTIFICATIONS To the extent that they are applicable, Provider further certifies that the Federal Certifications in Attachment B have been reviewed and that Provider is in compliance with each of the requirements reflected therein. In addition, Provider certifies that it is in compliance with any other applicable federal law, rule, or regulation, as it may pertain to this Contract. 4.04 GENERAL AFFIRMATIONS Provider certifies that the General Affirmations in Attachment C have been reviewed and that Provider is in compliance with each of the requirements reflected therein. 4.05 SUBCONTRACTOR CERTIFICATIONS Provider certifies that all subcontractors that receive more than $100,000 in connection with any work performed under this Contract will be required to fill out and submit to Provider the Federal Assurances in Attachment A and Federal Certifications in Attachment B, V. OWNERSHIP 5.01 OWNERSHIP AND THIRD PARTY RELIANCE (a) The County shall own, and Provider hereby assigns to the County, all right, title, and interest in all services to be performed; all goods to be delivered and/or all other related work product prepared, or in the course of preparation, by Provider (or its subcontractors) pursuant to this Contract, together with all related worldwide intellectual property rights of any kind or character (collectively, the "Work Product"). Under no circumstance will any license fee, royalty, or other consideration not specified in this Contract be due to Provider for the assignment of the Work Product to the County or for the County's use and quiet enjoyment of the Work Product in perpetuity, Provider shall promptly submit all Work Product to the County upon request or upon completion, termination, or cancellation of this Contract for any reason, including all copies in any form or medium. (b) Provider and the County shall not use, willingly allow, or cause such Work Product to be used for any purpose other than performance of Provider's obligations under this Contract without the prior written consent of either party. Work Product is for the exclusive use and benefit of, and may be relied upon only by the parties. Prior to distributing any Work Product to any third party, the parties shall advise such third parties that if it relies upon or uses such Work Product, it does so entirely at its own risk without liability to Provider or the County, Page 5 of 18 VI. RECORDS, AUDIT, AND PUBLIC DISCLOSURE 6.01 BOOKS AND RECORDS Provider shall keep and maintain under generally accepted accounting principles or the Governmental Accounting Standards Board practices, as applicable, full, true, and complete records necessary to fully disclose to the County, the Texas State Auditor's Office, the United States Government, and/or their authorized representatives sufficient information to determine compliance with the terms and conditions of this Contract and all state and federal rules, regulations, and statutes. 6.02 INSPECTION AND AUDIT Provider agrees that all relevant records related to this Contract and any Work Product produced in relation to this Contract, including the records and Work Product of its subcontractors, shall be subject to the Administrative and Audit Regulations. Accordingly, such records and Work Product shall be subject, at any time, to inspection, examination, audit, and copying at any location where such records and Wark Product may be found, with or without notice from the County or other government entity with necessary legal authority. Provider agrees to cooperate fully with any federal or state entity in the conduct of inspection, examination, audit, and copying, including providing all information requested. Provider will ensure that this clause concerning federal and state entities' authority to inspect. examine, audit. and copy records and Work Product, and the requirement to fully cooperate with the federal and state entities, is included in any subcontract it awards. 6.03 PERIOD OF RETENTION All records relevant to this Contract shall be retained for a minimum of five (5) years ar as required by federal regulation application to the Project. The period of retention begins at the date of payment by the County for the services or from the date of termination of the Contract, whichever is later. The period of retention may be extended for a period reasonably necessary to complete an audit and/or to complete any administrative proceeding or litigation that may ensue, 6.04 PUBLIC RECORDS Pursuant to the Public Information Act, records received from Provider may be open to public inspection and copying, The County will have the duty to disclose such records, unless a particular record is made confidential by law or exempted from the Act. Provider may clearly label any individual records as a "trade secret," provided that Provider thereby agrees to indemnify and defend the County for honoring such designation. The failure to so label any record shall constitute a complete waiver of any and all claims for damages caused by release of the records. If the County receives a request for a labeled record, the County will notify Provider of the request in accordance with the Public Information Act. Page 6 of 18 VII. MISCELLANEOUS PROVISIONS 7.01 INSURANCE Provider shall acquire, for the duration of this Contract, insurance and/or bonds with financially sound and reputable independent insurers licensed by the Texas Department of Insurance, in the type and amount included below and on Attachment E. . Calhoun County must be listed as an additional insured on a certificate of insurance for general liability ($1,000,000/$2,000,000), workers' compensation (in accordance with state law) and auto insurance ($100,000/$100,000/$300,000), . Provider must submit a certificate of liability insurance as required under this Contract, including (if requested) a schedule of coverage (or "underwriter's schedules") establishing to the satisfaction of the County the nature and extent of coverage granted by each such policy. 7.02 LEGAL OBLIGATIONS Provider shall procure and maintain for the duration of this Contract any state, county, city, or federal license, order, insurance, waiver, permit, qualification or certification required by statute, ordinance, law, or regulation to be held by Provider to provide the services required by this Contract. Provider will be responsible for payment of all taxes, assessments, fees, premiums, permits, and licenses required by law. Provider agrees to be responsible for payment of any such government obligations not paid by its subcontracts during performance of this Contract. 7.03 INDEMNIFICATION Except for damages directly or proximately caused by the gross negligence of the County, Provider shall agree to assume all risks and responsibility for, and agrees to indemnify, defend, and save harmless, the County, its elected and appointed officials and department heads, and its agents and employees from and against all claims, demands, suits, actions, recoveries, judgments, and costs and expenses, including reasonable attorney's fees, for the defense thereof in connection therewith on account of the loss of life, property or injury or damage to the person which may arise from Provider's operations under this Contract, its use of county facilities and/or equipment or from any other breach on the part of Provider, its employees, agents or any person(s) in or about the county's facilities with the expressed or implied consent of the County, Such indemnification includes any claims or amounts arising or recoverable under federal or state workers' compensation laws, the Texas Tort Claims Act, or any other such laws, Provider further agrees to indemnify and hold the County harmless from all claims of subcontractors and its laborers incurred in the performance of this Contract. Provider shall furnish satisfactory evidence that all obligations of this nature herein above designated have been paid, discharged or waived. If Provider fails to do so, then the County reserves the right to pay unpaid bills of which the County has written notice direct and withhold from Provider's unpaid compensation a sum of money reasonably sufficient to liquidate any and all such lawful claims. Provider shall be responsible for the safety and well being of its employees, customers, and invitees. These requirements shall survive the term of this Contract until all claims, if Page 7 of 18 any, have been settled or resolved and suitable evidence to that effect has been furnished to the County. The provisions of this Section 7.03 shall survive termination of this Contract. 7.04 ASSIGNMENT AND SUBCONTRACTS Provider shall not assign, transfer, or delegate any rights, obligations, or duties under this Contract without the prior written consent of the County, Notwithstanding this provision, it is mutually understood and agreed that Provider may subcontract with others for some or all of the services to be performed. In any approved subcontracts, Provider shall legally bind such subcontractor to perform and make such subcontractor subject to all the duties, requirements, and obligations of Provider as specified in this Contract. Nothing in this Contract shall be construed to relieve Provider of the responsibility for ensuring that the goods delivered and/or the services rendered by Provider and/or any of its subcontractors comply with all the terms and provisions of this Contract, Provider will provide written notification to the County of any such subcontractor performing fifteen percent (15%) or more of the work under this Contract, including the name and taxpayer identification number of subcontractor, the task(s) being performed, and the number of subcontractor employees expected to work on the task. 7.05 HISTORICALLY UNDERUTILIZED BUSINESSES (HUBS) It is the County's policy to assist HUBs, whenever possible, to participate in providing goods and services to the County. The County encourages those parties with whom it contracts for the provision of goods and services to adhere to this same philosophy in selecting subcontractors to assist in fulfilling their obligations with the County. 7.06 RELATIONSHIP OF THE PARTIES Provider is associated with the County only for the purposes and to the extent specified in this Contract, and, in respect to Provider's performance pursuant to this Contract, Provider is and shall be an independent contractor and, subject only to the terms of this Contract, shall have the sole right to supervise, manage, operate, control, and direct performance of the details incident to its duties under this Contract. Nothing contained in this Contract shall be deemed or construed to create a partnership or joint venture, to create relationships of an employer-employee or principal-agent, or to otherwise create for the County any liability whatsoever with respect to the indebtedness, liabilities, and obligations of Provider or any other party. Provider shall be solely responsible for, and the County shall have no obligation with respect to: (a) withholding of income taxes, FICA, or any other taxes or fees; (b) industrial or workers' compensation insurance coverage; (c) participation in any group insurance plans; (d) participation or contributions to a retirement program; (e) accumulation of vacation leave or sick leave; or (f) unemployment compensation coverage. 7.07 COMPLIANCE WITH OTHER LAWS In the performance of this Contract, Provider shall comply with all applicable federal, state, and local laws, ordinances, and regulations, Provider shall make itself familiar with Page 8 of 18 and at all times shall observe and comply with all federal, state, and local laws, ordinances, and regulations that in any manner affect performance under this Contract. Provider will be deemed to have knowledge of all applicable laws and regulations and be deemed to understand them. 7.08 SEVERABILITY If any provision contained in this Contract is held to be unenforceable by a court of law or equity, this Contract shall be construed as if such provision did not exist and the non- enforceability of such provision shall not be held to render any other provision or provisions of this Contract unenforceable. 7.09 FORCE MAJEURE Except with respect to the obligation of payments under this Contract, if either of the parties, after a good faith effort, is prevented from complying with any expressed or implied covenant of this Contract by reason of war; terrorism; rebellion; riots; strikes; acts of God; any valid order, rule, or regulation of governmental authority; or similar events that are beyond the control of the affected party (collectively referred to as a "Force Majeure"), then while so prevented, the affected party shall not be liable for damages for failure to comply with such covenant. In any such event, the party claiming Force Majeure shall promptly notify the other party of the Force Majeure event in writing and, if possible, such notice shall set forth the extent and duration thereof. The party claiming Force Majeure shall exercise due diligence to prevent, eliminate, or overcome such Force Majeure event where it is possible to do so and shall resume performance at the earliest possible date, However, if non-performance continues for more than thirty (30) days, the County may terminate this Contract immediately upon written notification to Provider, 7.10 GOVERNING LAW This Contract and the rights and obligations of the parties hereto shall be governed by, and construed according to, the laws of the State of Texas, exclusive of conflicts of law provisions. Nothing in section shall be construed as a waiver of sovereign immunity by the County. 7.11 NOTICES Any notices required under this Contract shall be deemed delivered when deposited either in the United States mail, postage paid, or with a common carrier, signature required, to the appropriate address below: Calhoun County Calhoun County Judge 211 South Ann Street Port Lavaca, TX 77979 Provider Urban Engineering 2004 N. Commerce Page 9 of 18 .~.s: Victoria, TX 77901 Attn: Thomas A Schmidt Notice in any other manner shall be deemed effective only if and when received and acknowledged by the party to be notifi.ed, Either patty may change its address for notice by written notice to the other party as herein provided. 7.12 ENTIRE CONTRACT AND MODIFICATION This Contract and its integrated attachmctlts constitute the entire agreement of the parties and are intended as a complete and exclusive statement of the promises, representations, negotiations, discussions, and other agreement that may have been made in connection with the subject matter hereof. CALHOUN COUNTY URBAN ENGINEERING ~l~~ GPd~r Michael 1. Pfeifer ~ CalhoulIl County Judge Date of execution: Cf - tj - J I ~~ Name: (1/t;/JI1J S. Al.St!.J:Ifltj)f/ Title: PizeSlbGm Date of execution: IJ -1- / / Page 10 ofl8 ATTACHMENT A FEDERAL ASSURANCES Page 11 of 18 .--- OMS AppI'OVal No, 03*0042 ASSURANCES ..CONSTAUC11ONPROGRAMS Put)11c reporting burden for this colleCtIOn of InfOrmatIOn Is estimated to average 16 mil'lUteS per nmpol1SG. InclUding time for reviewing InstJUeIions. searching e)dstll'lg data sources, gathel1ngand m8lntalnlngthe data needed,andoompletlng and mvlewlng the collection of lnfonmltion. Send comments regarding the bUrden estimate or any other aspect of this collection of InfOrmatiOn. InCludlng_ suggestions for reducing this bullden. to the OffIce of ManagementandBudgel, paperwort<Reductlon Project (0348-0042). WashIngtDn,DC20503, PLEASE DO NOT RETURN YOUR COMPLETeD FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO 'THE ADDRESS PROViDED BY tHE SPONSORING AGENCY. NOTE: Celtaln of these assurances may not be" applicable to your projGCt or prcgram. If you haveqU88tlona. please contact the Awarding Agency. Further, certain Federal assIstanCe awarding agencles may require appllcan1a to certify to additional assurances. If such Is the case, you will be notified. As tho duly authOl'Imd rApratlentallllo of tho applicant, I certify that the applicant: 1, HaE~ the legal authority to apply for Federal assistance. 8. WiD comply with the IntergovemmentalPersonnel Act andl the Instltu1IonaI. managetlaland financial capability of 1970 (42 U.S.C, H472804763) relating to prescribed (Inctudlng fundssufflclent to pay the non-Federalllhare standaroafor merit systems for programs funded of proJect costs) to ensure proper planning, under one of the 19 etatutes or regulations specified In management and comploUon of the project described In Appendix A of OPM's Standards for a MerIt System of this appIlcatlOn. Personnel AdministratIOn (5 e.F.R. 900. SUbpart F). 2. Win gIVe the awarding agency. the Comp1rOller General of the United Statos and, If appl'QPrlat9. the State, through any authortzedrepresentatlw, access to and .the right to examine all reCords. bOOkS, papers. or dOCUlT1IJnlS "lated to the 8S8Istancej and will establISh a proper accounting system In accordance with generally accepted accounting slandards or agency dlmctlves, 9. WID comply wl1h the Lead-BII88d Paint. Pol8onlng Prevention Ax;t (42 U.s,e. H4IJ01 et seq.) WhICh prohibits the use of Iead-based paint In oonstrucllon or rehabllltalfon of residence sttuotures, So Wllll'lCit dispose of. modify the use of, or changO the terma of the real property title. or other 1nteJ8St In the sltEJ and .tacllltlea withOUt permlaalOn and Instructions from the awarding Ilgency, Will record the Federal In~.reet In the title of roaIproperty In accordance with awarding age/lC1 directIVes and w1l1lnc1ude a covenant In tm tttte ofreaJ property squired In whole orIn part with Federal asstst8nce funds to assure non- d~lnatlon during the useful life of the project. 4. Will comply with therequlrernent$ of the aseIstance awarding agency WIth .regardto the draftlng. nMew and approvalofconstrucllOn plans and QpeCIftCatlOns, 6. Will provide and maintain QOfIlpetont and adequate englneerfng supeNlslon at the construction 81teto ennure that the complete work conforms with the epprovad plana and epeclflcatlons and will fumlsh progress repol'lS and SUCh other informatIOn as may be f8q~ll8dby the assistance awarding agency or State. e, Will Initiate and oompletethe WOfk within the applicable time frame after receipt of approvatof the awarding agency. 7. WlII estabrJSh safeguarda to prohibit employees from using their posItIon& for a PUIpO$8 that constllute& or presents the appearance of. personal or organlza1lOnaI conflict of Intel8St, or p8ftlOnaI gain. 10. WID comply with all Federal statutes relating to non- dlscl1m1nat1On, These Include but are not limited to: (a) TItle VI of the eMI Rights Af:j of 1984 (P.L 88-352) whICh prohibits discrimination on the baeIs of race. color or na1lonal orfgln:(b) TItle IX Of the Education Amendrn&nts of 1972, as amended (20 u,s,e.H1681 1e8S. and 1685-1888). which prohibits dlscrfmlnatlon on the basis of sex; (e) SectIon 604 of the RehabllltatlOn Act of 1973, as amended (29 u.s.e. ~794). whICh prohibits dlsclfmlnation on the basis of handicaps; (d) the Age Discrimination AJ;t of 1975. as amended (42 U,S.C, SS81 01-61 07). WhlctI prohibits dl8crimlnatlon on the .bMls of age; (e) the Drug Abuce OffICe and Treatment A1Jt of 1972 (P.L 92-255), as amended. ~ngto nondlsctlmlnalion onthebaS18 of dl\l9 abuSe; (f) the Compr8h8n81ve AJcohol Abu90 and AIoOhOllsm preventIOn, Treatment and Aeh8bllltaUon Ax;t of 1970 (PoL. 9104;J16). as amended. relating to nondJacrlmlnatlon on the baSI8 of BIcOholabuse or alcoholism; (g) H523 and 527 of the Public Health Service Act of 1912 (42 U.8,C. H290 dd-S and 290 ee 3), as amended. relatfng to confidentiality of alcohol and drug abUSe patient recordS; (h) TItle VIII of the ctvll Rights Act of 1968(42 U,S.C. H36Q1et seq,). as amended. relating to nondl8Cl1mlnatlon In the sate, rental or financlng Of houSIng: (I) any other nondlSCrtmlna!lon provlslons In the spedIic staM8(s) under Whldl application for Federal asslstance Is being made; and. (J) Ih9 raqulrernents of any other nondlacrimlnation statule(s) which .may 8J)p1y to the appllcatlon. PIMIUI EdIlan UIIbIe AuthorIZed tor l.OGII ReproduGtIan standInI Form 424D (Rev. 7-97) PnlIIGdbCId _0111 GIRiU1IIr A-1Oi 11. Will comply, or has already complied. with the reqUlrementsof Titles II and III of the Uniform Relocation AssIstance and Real Property AcqulsltlonPollcles Act of 1970 (P,L. 91-646) which provide for fair and equltlIDle treatment of parsons displaced or whose property is acquired as a result of Federal and federally-assisted program:s. These requirements apply to all Interests In real property acquired for project purposes regardless Of Federal partICipation in purchases. 12. Will comply with the provisions of the Hatch Act (5 U.S.C. 611501-1508 and 7324-7328) whICh limit the political activities of employees whose principal employment activities are funded In whole or In part With Federallunds. 13. Will comply, as applicable. with the provIsions of the Davis- Bacon Act (40 U,S.C. 6ti276a to 276a-7), the Copaland Act (40 U.S.C. 6276C8nd 18 U.SiC, fiS74) , and the Contract Work Hours and Safety Standards Act (40 U.S.C. H327- 333) regarding labor standards for federally-assisted construction subagreemenls. 14, Will comply with flood Insurance purchase requirements of Sectlon102(a) of the Flood Disaster Protection Act Of 1973 (P,L, 93-234) whiCh requires reCipients In a speclalflood hazard area to participate In the .program ,and to purchase flood Insurance If the total cost oflnSUrabla construction and BCqIJlsltlonls$10,OOO or more, 15, Will oon1ply With environmental standards which may be f)rGacribed pursuant to the following: (a) Institution of enVironmental quality control measures under the l National Environmental .Pollcy Act of 1969 (P,L91- 190) and Elceculive Order (EO) 11514; (b) notifteatlon Of violating facilities pursuant to EO 1t738; (c) protectIon of wetlands pursuant to EO 11990: (d) evaluatlon of flood hazards In floodplalns In accordance with EO 11988; (8) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U,S.C. "1451 at seq,); (I) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. ~~7401 at seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and. (h) protection of endangered specIes under the Endangered Species Act of 1973, as amended (P,L. 93-205). 16. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C, ii1271etseq.) related to protecting components or potential components of the national wild and scenic rivers system. 17. Will asstst the awarding agency In assuring compliance with Section 106 of the National Historic Preservallon Act of 1966, liS amended (16 U.S.C, ~10), EOt 1593 (identification and protection of historic propertles), and the Areha90loglcal and Historic Preservation Act 01 1974(16 U.S.C.H469a-1 at seq,), 18. Will cause to be performed the required financial and compliance audits In accordance wHh the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States. Local Govemments, and Non-Profit Organizations." 19. Will comply with all applicable requIrements of all other Fed8ra1laws. executive orders, regulations. and policies governIng this program, U12t1J J..J eN I AlG &!../ AI TITLE RE~rb~N'- DATE SUBMITTED 9-/-1 SF-424D (Aov. 7-91) BaGk ASSURANCES- NON-CONSTRUCTION PROGRAMS OMS Approval No,034800040 PublIc reporting burden for this COll8ctlonof Infonnatlon Is estimated to average J I) mInutes per response. Including time for revlewlng InstruC1lOns. seaRlhlng existing data SOUR:8S.gatl1ering and maintaIning the data needed. and completing and .rev~ng the oollecllon of InformaUon,Send commentS regarding the burden estlmate or any other aspect of this collection of Infonnatlon. InclUding suggestIonS fOr recIucIng thIS burden. to the OffiCe of Managoment and Budget, PapGrwork RGductlon Project (0348-0040). WashIngtOn. DC 20503, PLEASE DONaT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND rr TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certaln of these assurances may not beapplJcable to your projeCt Of' pmgram. If you have questions. please contact the awarding agency, Further, certain Federal awarding agencies may require applICantS to certify to addltIonaI assurances. If such Is the case. you WIll be noUtIed. As thB dulV authOriZed representatJve of the applicant. I certify that the applicant: 1. Has the legal authority to apply forFederaJ assIStance and the lnslltutlonal. managerlal and financial capability (InclUdIng fUndS sufflc:Iemto pay the non-Federal share of.proJect cost) to 'GllSUrepr0p8t planning, managem&flt andI completion of the project described In this appllcallon. 2. Will give the awarding agency. the comptroller 'General of ilheUnlted Stlltea and. If appropriate. the State, through any aUlhortzec:l repmsentatlVe, access to and the right to examl~ all records, books, papers, or dOClumenta related to the award; and Will establish a pI"Op8r accounting system In accordanCe with generallV 'accepted accounting standards or agency dll'8Ctlve8. 3, Will eat8bllsh safeguards toprohlblt employees from using tholr poGItJOns for a purpose that constitutes or presents the appearance Of personaJ or OfganlzatlOnal conflict of Irltereat,orpersonal gain, 4, WllllnltIa18 and complete the work WIthin the applicable tlmEI frame afterrecelpt of 8IJI)tOV8I of lheawardlng agency, 5. WIll eomplV with the Intargovemmental Pemonnel Act of 1970(42 U.S.G. fiS472804763) relating to preser\b8d standards for merit systems for programs funded under one of the 19 statutes or regulations specified In Apsl$ndbc A of OPU'a Standards for a Merit System of Personnel Admlnlstra1fon (5 C,F.R, 900, Subpart F). 8. Wlllcornp!y with all Federal ataIIIt89 rela1lng to nondlSGl'fmtnatlon. These Include but are not limited to: (a)TltIe VI of the Civil Rights Act of 1964 (P,L. 88-352) which proh~ dlscrfmlnation on tho ba8I$ of ~, ooIor or national or1gln; (b) 11tIe IX Of the educatIOn Amondments of 1972. as 8m9nded (20 U.S,C. H1681. 1683. and 1885-1688), which prohlblls dlscrtmlnatlon on the II>>aSlS of sex; (c) SeclIon 504 of the RehablUtatlon ~~u.... Act of 1913. as amend8d(29 U.S.C. 5194), which prohibits dlsorlmlnatlon on the basls of handicaps; (d) the Age DIscrimInation Act of 1976. as amended (42 U.S.G. H8101.a107). which prohlblts discrimInation on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L, 92-255), 88 amended, relallng tonondlscrlmlnatlon po the basis of drog abuse; (f) the Comprehensive Alcohol Abuse and AIoohoflom Provonlfon,Tremment ondRehllblllllltJon Act of 1970 (P,L.91-616), 8$ amended,relatlng to nondlscrlmlnatlon on the basis of alcohol .abuse Of alCOholism; (g) gg523 and 527 of the PubIlc Health SeMoe Act of 1912 (42 U.S.O. H290 dH and 290 se- 3), 88 amended, rela1lng to confldentfalltyof alcohOl and drug abuse patlent r9COIds; (h) TItI8 VIII of the eMI Rights Act of 1968 (42 U.S.C. HS801 et seq.), as amended, relating to nondlscrfminatlon In the sale, renI8I or financing of hOUSIng; (I) any other nondiscrimination pl'OlllSfOns In the specific sta1Ute(s) under which application for Federal asslstanoels beIng made; and, 0) the requIrements of any other nondiscrimination statute(s) which may awlV to the application. 7. Will cornpJy,or has already compIled, with the requlf8ments ()f T1tles II and III of the Uniform Relocation AsSIstance and Real Property AcqulslllOn Policies Act of 1970 (P.L91-848) which provide for falt and equltablo treatment of pGrsons displaced or Whose property Is acquired as a result of Federal or IGderally-assiated programs. These l'8qulrement& apply to all lnteresm In iealproperty acquIred tor project pulp0888 regaldless of FederaJ partlclpatlon In purchases. 6, Will comply. as appltcable. WlthprovJslOns of the Hatch Act .(5 U.S.C. H1501.1608 and 7324-7328) which nmll the political actMtIes Of employees WtlOS8 principal employment acIMtles are funded in whole or in part with Federal funde. Aud_1&ad far Locat Reproaucuon 8IMdDn:I Form 424D (ReV. 7-87) Plwsclrtbed "" OMS CftuMr A-102 9, Will comply, as app,llcable, wlth the provlslons of the Davis- Bacon Act (40 U:S.O, H278a to 276a-1), the Copeland Act (40 U.S.C.g216c and 18 U,S.C,gs74),and the Contract Work Hours and Safety Standards Act (40 U.S.C. M327~ 333), I8g8tdIng labor 81andards for federally-asslSted construction subagreemerits. 10. Will. comply, If applicable. with flood 1nsutanc8 purchase requlr8menls of Section102(a) of the Flood Disaster Protecllon Act of 1915(P.L. .234) Which requires rec:tpIents In a spec:laI flood hazard area to pattlcfpate In 1t1e program and to purchase flood Insurance If 1t1e total cost of Insurableconstructlon and acqul$ltiOn 1$ $10,000 or more, 11, Will comply with envItonmental standards which may be prescribed pursuant to the fOllowing: (a) lnstltutionof envlronmental q!JalIly con1rOl measures Under the National Envlronml9ntal Policy Act of 1969 (P,L. 91~190) end Executlve Order (EO) 11514; (b) notlflcatlon of violating facilities pursuant to EO 11738; (e) protection of wetlands pursuant to EO 11990; (d) evaluation of flood ha%atd9ln floodplains In accordance with EO 11988; (e) assurance of project oanslst8ncy with the approved State management program developed under the COastal Zone Management Mt of 1972 (16U.S.C. H1461 &t seq,)i {Q COnformity of Federal actfons to State (Clean AIr) Implementation Plans under Section 176(c) of the C/eaJ\ Air Act of 1955. 1m amended (42 U,S.C. H7401 at seq,); (9) protection of undergroUnd sources of drinking water under the Safe Drtnklng Water Ad of 1974. as amended (P.L. 93-523); and,(h) protection of endangered species under the Endangered Species Iv:Jt of 1973, as amended (P.L 93- 205), UilBIdAl GAl /NEGK.IN 12, Will oomply with the Wild and SCenic RiVers Act of 1988 (16 U.S,C. H1271 8t seq.) related to protecting components or potential components Of the natlonal wild and scenic rtvers ~m. 13. WIll assISt the awarolng agency In assurtngcornpllanc:e with Sectlon 108 of the National Historic Preservation Ad of 1968, as amended (16 U,S.C. f410), EO 11693 (lden/lfication8lld proteCIlOnof hlstortc ~propertles).8nd the ArchaeoIogIc8I and Historic Pt'9S8MItion Act of 1974 (16 U,S,C, Sf469a-1 at seq.), 14. Will comply with P.L..93-&48 regardIng theprotecfion of human subjecl8lnvolved In research. development, and related actlvltles supported by this award of assistance, 16, Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544. as amended, 7 U.S:C. H2131et seq,)pettalnlng to the care, handling, and treatment of warm blooded animals hetdfor research, teaching, or other activities supported by this award of assistance. 16, Will comply with the Lead-Based Paint Polsonlng PreventIOn Ad (42 U.S,C. H4801et seq.) WhiCh prohibits the use of lead-basedpalnt In construction or mhabllltatlonof resldenoe 8lructuros, 17, Will cause to be performed therequlrod financial and compliance audita In acoordanc:e with the Single Audit Act Amendments of 1996 and OMS Circular No. A-133, -Audits of States, Local Govemmen19, and Non-Profit Organl%atlons. Q 18. Will comply with all applicable requIrements of all other Federal ~9X9C\ItlVe orders, regulations. and pollc/Gs governing this program, TIlLE 112es/l:::> 8 All' DATE SUBMITTED -/-/ / StIIndIrd Form .Q4B (Rev.7.sm Balek ATTACHMENTB FEDERAL CERTIFICATIONS Page 12 of 18 FORIA Cl).6t2 (7-911 U' u.s. DEMRTllENT OF COtMERCE CERTIFICATIONS REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY ANCI VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS AND LOBBYING ApplicantS SllOUId refer to the regulations cited below todetermlnethecertlflC8tlonto which thay are required to attest. Applicants should also review the instructiOns for certification included In. the regulations before completing thIS form, Signature on this form provides for compllanco with certification. requirements under 15 CFRPart 26, MGovemmentwlde Debarment and Suspension (Nonprocurement)" and 15 CFR Part .28, "New Restrictions on Lobbying." 1. DEBARMENT, SUSPENSION, INEUGIBILIl'Y AND VOLUNTARY EXCLUSION-LOWER nER COVEREDTRAN9ACnONS As requlroo by executIVe Order 12549, Debarment and Suspension. and Implemented at 15 CFR Part 28. Section 26.510, PaJtlclpants responsIbilities, for prospecllve partlclpants In lower tier coveredlrlllnsaCtlons (except subcDn1racts for goods or seMoes under me $25.000 small purchaso throllholdunlGllIl the subllet rocIplent will have B ctltICaIlnlJuence on or substantive control .over the award). as defined at 15 CFParl 26. Sectlons 28.105 and 28.110- (1) The prospllc/lve lower tier participant certifies, by submission ~f mls proposal, that nellMr II nor Itsprlnclpals Is presentlv debarred, 9UIlpendad. PJ'OI)OSQd fOr debarmem. deClared IneligIble, or voluntarily excluded from particIpation In thIs transactlon by any Federal department or agency. (2) Whoro 1M prospeclivelower tier partlc/panl Is unable to certify to any 01 the statements In this oer1IfIcallon, suchptOSj)ective participant allBlI attach an explanation to this proPOSal, 2. LOBBYING As reqUIred 'by Sectlon 1352. TItle 31 of .the U.S. Code. and Implemenled at 15 CFR Part 28. for persons entering Inlo a granl. COOperative agreemenl or contract over $1 00.000 ~r a loan or loan guarantee over $150,000 as dellnedat 15 eFR Part2S, Sections 28,105 end 28.110..lhe applicant certll18s that to the best of his or her knowledge and belief, tlla1: (1) No Federal appropriated funds have been paid or will be peld. by or on behalf of the undersigned. to any person for lnlluenclng or attempting to Influence an officer or employee of any agency. a Member of ConglBSS In conncedlon wlth the awarding of any Federal contract. the making of any Federal grant, the making of any Fcderalloan, the entering Into of any cooperative agreement. and me 'extenston, con1lnuatlon, ronewal. amendment. or modlficallon of any Federal contract. granl, loan. or. cooperative agreement. (2) If.any Iunds other than Federal appropriated funds have been paid or will be peId 10 any person for Influenclng or attempting 10 Influence an offlc;or or employee of any egency. a Member of Congress. an officer or employee of Congrollll. or an employee of a member of CClngress In connection with this Federal contract. grant, loan, orcooperativa agreement. theundersloned shall complate and submll Standard Forfn.ll.l., "Olsdosuro Form toRepart lobbying," In aCCOl'dance with 118 InstNCtions. (3) The undersigned eMU mqulro Ihat the language of this certification be included In the award documents fOr all subawards at all tlors Qncludlng sUbCOntracts, subgrants, and COntracts under granlS,loans. and cooperalive agreements) and thllt all subreclplents shan oettify and disclose accordingly. TlI1scertllicaUon Is a material representation of fact upon which rollance was placed whenlhlslransacllon was maile or entored Into. Submlsslon 01 this certlflcallon Is a prereQuisite for maldng or enlering Into this lransaCllon imposed by section 1352. tllla 31. U.S. Code, Any pereon who falls to filG the required certification shall be subjeet to a eMl penalty of not lC$Sthl)li $10,000 and not more lhan $100;000 for each such fallUro. Statement for Loan Guamnteee and Loan Insurance The undersigned slates, to the best of his or her knowledge and belief. that: In any funds have been paid or .wllI be pald to any person for Influenclng or attompllng to influence an offlCGr or omployee of any agency. a Mamber 01 Congress. an officer or employee of Congress. or an employee of a Member OfCClngress In conneCllon wlth thls commitment prOViding for the United Slates to insure or guarantee a loan. the undersigned shall .complela and submit Standald Form- U-l., "Disclosure Form 'to Report lobbying," In accordance wllh Its InstlUClions. Submission of this trtalamem Is a prorequlslte tormaklng or entering Into this transaction Imposed by seCllon 1352, tillo 31. U.S. Coda. Any person who falls to file the required Slalement shall be SUb/llCllO a civil penahy Of not ill9S than $10.000 andnol morelhan $100.000 for each such laRure. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above applicable certlflcatlon(s). NAME OF APPLICANT IJG"eIZIIJ PRINTED NAME AND TITlE OF AUTHORIZED REPRESENTATIVE AWARD NUMBER AND/OR PROJECT NAME ~: ?1l€'$I..b€/tJ'/ DATE tJ-/-1 ( ATTACHMENT C GENERAL AFFIRMATIONS Page 13 of 18 GENERAL AFFIRMATIONS Provider agrees without exception to the following affirmations: 1. Provider has not given, offered to give, nor intends to give at anytime hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with this Contract. 2, Provider certifies that the individual or business entity named in this Contract: (i) has not been subjected to suspension, debarment, or similar ineligibility to receive the Contract as determined by any federal, state, or local governmental entity; (ii) is in compliance with the State of Texas statutes and rules relating to procurement; and (iii) is not listed on the federal government's terrorism watch list as described in Executive Order 13224, Provider acknowledges that this Contract may be terminated and payment withheld if this certification is inaccurate. 3. Provider certifies that it is in compliance with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), Provider shall require this certification in all subcontracts pertaining to the work performed under this Contract. Page 14 of 18 ATTACHMENT D FEE SCHEDULE Page 15 of 18 ~.u R fEj..n.1NI .... ~e n gi n ~e r i ~. g l 2011 STANDARD RATEnSCHEDULE Principal $200.00 Registered Professional Engineer (Levell- 7) $140,00-$170.00 BIT (Level 1-5) $120.00-$140.00 $80.00-$120;00 $ 75.00-$125.00 $ 55.00-85.00 $40,00-$80,00 Designer (Level 1-9) Project InspectO'r (Level 1-3) Clerical (Level 1-7) CAD Technician (Level 1-9) Cost of materials~ reproductions, postage, and other related expenses required for the project will be charged at cost plus 10%. Overtime required and authO'rized by O'wner will be charged at higher than regular rates. Authorized out of area travel and lodging in cO'nnection with the prO'ject will be charged at CO'st plus 10%. Fees paid for securing approval of authorities havingjurisdictiO'n over the project will be charged at cost plus 10%. (361) 578-9836- Fax (361) 576-9836 · 2004 N. Commerce · Victoria~ Texas 77901 ATTACHMENTE REQUIRED INSURANCE Page 16 of 18 REQUIRED INSURANCE GENERALL Y. Provider shall, at its sole expense, acquire, maintain, and keep in force for the duration of this Contract, insurance in the amounts attached herein and under the requirements specified herein, Furthermore, unless specified or otherwise agreed to by the County, the required insurance shall be in effect prior to the commencement of work by Provider and shall continue in full force until the earlier as appropriate of (i) the expiration of this Contract; or (ii) such time as the County notifies Provider that such insurance is no longer required. Any insurance or self-insurance available to the County shall be in excess of, and non-contributing with, any insurance required from Provider. Provider's insurance policies shall apply on a primary basis, If, at any time during the Contract, an insurer or surety fails to provide insurance to Provider or otherwise fails to comply with the requirements of this Contract, Provider shall immediately notify the County and replace such insurance or bond with an insurer meeting such requirements. Approval. Prior approval of the insurance policies by the County shall be a condition precedent to any payment of consideration under this Contract and insurance must be submitted for review and approved by the County prior to the commencement of work. Any failure of the County to timely approve or failure to disapprove the insurance furnished by Provider shall not relieve Provider of Provider's full responsibility to provide the insurance required by this Contract. Continuing Coverage. The County's approval of any changes to insurance coverage during the course of performance shall constitute an ongoing condition subsequent to this Contract. Renewal. Provider shall provide the County with renewal or replacement certificates no less than thirty (30) days before the expiration or replacement of the required insurance. Additional Insured Endorsement. The County, its officers, employees, and authorized agents shall be named as additional insureds for all liability arising under this Contract except on Workers' Compensation and Professional Liability policies. An original additional insured endorsement signed by an authorized insurance company representative must be submitted to the County to evidence the endorsement of the County as an additional insured on all policies. Subrogation. Each liability insurance policy, except Professional Liability and Workers' Compensation, shall provide for a waiver of subrogation as to all additional insureds, and shall be issued by insurance companies authorized to do business in the State of Texas, and currently rated by A.M, Best as "A-" or better, Policy Cancellation Endorsement. Except for ten (10) days notice for non-payment of premium, each insurance policy shall be endorsed to specify that without thirty (30) days prior written notice to the County, the policy shall not be canceled, non-renewed, or coverage and/or limits reduced or materially altered. A copy of this signed endorsement must be attached to this Contract. Page 17 of 18 Alternative Insurability. Notwithstanding the requirements of this Attachment, the County reserves the right to consider reasonable alternative methods of insuring the Contract in lieu of the insurance policies and/or bonds required. It will be Provider's responsibility to recommend to the County alternative methods of insuring the Contract. Any alternatives proposed by Provider should be accompanied by a detailed explanation regarding Provider's inability to obtain insurance coverage as described in this Contract. The County shall be the sole and final judge as to the adequacy of any substitute form of insurance coverage. [Specific Coverage-Certificate( s) of Liability Insurance follow] Page 18 of 18 ~~ OP ,10: WG ACORD" CERTIFICATE OF LIABILITY INSURANCE I DAn; (MMIDDI'fVVYI ~. 08/31/11 THISu CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BEL()VY. ...THIS CERTIFICATE OF INSURANCEOOESNOTCONST1TUTE ,A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVe OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certifIcate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED. subject to the terms and conditions of the polley, certain policies may require an endorsament. A statement on this certificate does not confer rights to the cer1fficate hOlder in lieu of suchendorsementts), PRODUCER 361-580-901 0 c;ON!ACT NAME: Frostlnsurance- Vlctloria 361-580-9065 rA~g~o E1(I': I rA~~ No': PO Box 2625 ~t,t~~ss: Victoria, TX 77902 PRODUCER . URBAN-3 Bobby J Jacob INSURER(S\ AFFORDING COVERAGE NAIC. INSURED Urban Surveying Inc INSURER A: National Casualty Com pany Victoria Engineering Inc dba INSURER S : Urban Engineering INSURER C : 2004 N Commerce INSURER D : Victoria, TX 77901 INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER' REVISION NUMBER: THIS IS TO CERTIFY THAT lrlE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO lrlE INSURED NAMED ABOVE FOR TH.E POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR COODlTION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHIOH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I~N~ TYPE OF INSURANCE POLICV NUMBER &flJ6giv~, 11~~~<6~, LIMITS GENERAL LIABILITY EACH OCCURRENCE $ - PREMiSeS lEa ~C'Mtcneo\ =rMERCIAl. GENER:Al. LIABILITY $ ---- CLAIM&MAOE 0 OCCUR MED EXP (My one pernon) $ - PERSONAl. & ADV INJJRY $ - $ GENERAl. AGGREGATE - PRODUCTS. COMP/OP AGG $ 4'L AGG~nE LIMIT APnS PER: $ PQLICY ~Cj2; LOC Al1I'OMDBILE LIABILITY COMBINED SINGLE LIMIT $ - (Ee eeddent) - ANY AUTO DODIL Y INJJRY (Per person) $ - ALL OWNED AUTOS BODIL Y INJJRY (Per ecddenl) $ - SCHEDULED AUTOS PROPERTV DAMAGE $ HiRED AUTOS (Per accident) - $ NON-OWNED AUTOS - $ UMBRELLA LIAS ~-i OCCUR EACH OCCURRENce $ - ElCCESS LIAB CLAIMSoMAOE AGGREGATE $ DEDUCTIBLE S - RETE.NTION 5 S WORKERS COMPENSAnON I T~~~I~I~sl 10TH. ER AIID EMPLOYERS' LIABILITY . .. VI N ilL EACH ACCIDENT S ANt PROPRIETORJPARTNER/EXECUTlVE 0 OFFiCERI/IEMSER EXCLUDED? N/A (Mendatory In NHI Ill. DISEASE. EA EMPLOYEE $ grs~~::;~8~ ~1~PERATIONSno'ow ... E,L. DISEASE - POLICY LIMIT S A Profossional Liab AROOOO3937 10/20/10 10/20111 Per Clahn , Deductible $25,,(100 EACH CLAIM Aggregate 2.000,001 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHCLES (Att~ch ACORD 101. Addltlonnl Romollcs SChoduio, It more spaco Ie roqulred) CERTIFICATE HOLDER CANCELLATION CALHO-1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLEO BEFORE lrlE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, Calhou nCounty 211 S Ann St. AUTHORIZED REPRESENTATIVE Port Lavaca, TX 71979 tM~~ I ACORD 26 (2009/09) @1988-2009 ACORD CORPORATION, AU rights reserved, The ACORD name and logo are regIstered marks of ACORD (. AC"ORb i .~ CERTIFICATE OF LIABILITY INSURANCE I DATE IMMlDDIVYVYI 08/31/2011 THIS CERTIFICATE IS ISSUED AS MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOL!)ER, THIS CERTIFICATE Does NOT AMEND, EXTEND OR AUI;R THEnCOVERAGEAFFORDED BV THE POLICIES BELOW. PRODUCER Gary L. Breech, Agent PO Box 3156 'Victoria, TX 77903-3156 t:l INSURERS AFFORDING COVERAGE NAIC I#. IN8URSO VICTORIA ENGINESRING INC, 'DBA Urba.n Engineer,ing 2004 COMMERCE s,~, VICTORIA, TX 77Sl01 INSURER A: State Farm t.lovds 43419 INSU1lER 8: State Fal.1l\ Mutual Auto .Insurance Comosny2S178 IN$URERC; State Farm Fha and casualty .colnpany 25143 INSURER I); INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. N01WITHSTANDING ANVREQUIREMENT. rERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERllFICATEMAY BE ISSUED OR MAY PERTA/N. THE INSURANCE AFFORDED BY THE POLICIESPESCRIBl:O HEREIN IS SUBJECT TO AU. THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POUCIES. AGGREGATI: LIMITS SHOWN MAY HAVE BEEN REOUCEO BY PAID CLAIMS. L I ~~::.rg~f POUV"l'~PIAATlON LlIl II.SlID TYPE OF INSURANCE POIJCY NUMBER DATE IMMlDDIvYI UMITS C X ~EAAL UABlLllrY 90-70-0619-0 02/01/11 02/01/12 EACH OCCURRENCE S 500,000 ..! ~~ERCIAI. GENERAL I.WlILITY PREMISES lEa S _CLAIMS MADE 0 OCCUR MED EXP /1uIv OM oersonl S PERSONAl. & ADV INJURV S GENERAL AGGREGATE S 1,000,000 GENlAOOREGATE lMT APPlES PER PAODUCTS.COMPJOP AGO S 1,000,000 Xli .n~~o, n POLICV JECr LOC B X !!!.,TOMOBlLe UAEIlUTY 02S-1S49-C02-53 03/02/11 03/02/12 COMllINEO SINGLE LIMIT tEa ac:cidenll S !- ANV AUTO - Al.L OVIINED AUTOS BOOIL Y INJURY S 500,000 (por pOtIOn) f-- SCHEDULED AUTOS t-- HIREOAUTOS BODILY INJURY $ 500,000 (Por oceIMnI) f-- NON.owNED AUTOS PROPERTY DAMAGE $ 100,000 tPllt .8CCidenl) HGEUABILlTV AUTO ONLY -EAACCIDENT It ANVAUTO OTHER THAN EAACC $ AUTO ONLY: AGG S C X t:D~MBREl.LA UABIUTY 90-53-0144-5 02/01/11 02/01/12 EACH OCCURRENCE $ 2,000,000 , X OCCUR D CI.AIMS MADE AGGREGATE . $ 2,000,000 S H~EOUCTIBLE S RElENTlON S S C WORKERS COMpENSAllON AND 90-BI;'-0086-0 02/01/11 0-;./01/12 IT~ STATU';I 10TH- EMPLOYERS' IJABILITY DRY liMITS ER ANf.PROPRIETORIPARnlERlEXECuTlVE E.L .EACH ACCIDENT $ 100,000 OFFICERlMEMSER EXCLUDED? EL DISEASE, EA EMPLOYEE II 500,000 ~~:==~SbeIOW E:L DISEA$E ..pOLICV LIMIT S 500,000 OTHER DESCRIPTION OF OPERATIONS 'l.OCATlONS' VEHICLES' EXCLUSIONS ADDeD BY ENDORSEMeNT' SPECIAL PROVISIONS Addtl lnsured and waiver of subrogation - Calhoun county, is named as additional insured only as required by written contract but limi ted to the operations of the named insured excluding Workers compenso.tion and subject to the policy terms, conditions, limitations, and exclusions, CERTIFICATEmtfOLPER .. Calhoun County 211 S Ann Bt Port Lavacs,TX 17979 132849 03-13-2007 CANCELLATION SHOUlb ANY OF THIa ASOIiE CESCRl8ED POLlCIE$1m CAJIICEU.EI)BEI'ORE THE EllPlRA'IIOH OAT!! THeReOF. THe ISSUING INSURER WILl. ENDEAVOR TO MAlL _ DAYS WRITTEN NOllCE TO THE CERlIF1CATE HOLDER NAMED TO THE LEFT, BUT FAlLURe TO DO so SHALL IMPOSE NOOElLlGAllOH OR LIABILITY OF ANV KIND UPON THE INSURER, ITS AGENTS OR R SI!NTATlVES. / ORlZEO REPRSS \ \ APPROVE PROFESSIONAL SERVICES PROVIDER CONTRACT NO. 06-5100 WITH COAST AND HARBOR !ENGINEERING AND AUTHORIZE COUNTY JUDGE TO SIGN: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve the Professional Services Provider Contract No, 06-5100 with Coast & Harbor Engineering and authorize Judge Pfeifer to sign, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor, r PROFESSIONAL SERVICES PROVIDER CONTRACT No. 06-5100 WORK ORDER DRIVEN Calhoun County, Texas (the "County") and Coast & Harbor Engineering ("Provider") enter into the following contract for professional engineering services (the "Contract") pursuant to the Professional Services Procurement Act, Tex, Gov't Code Ann. Chapter 2254, et. seq. I. DEFINITIONS/INTERPRETIVE PROVISIONSIPROJECT DESCRIPTION 1.01 DEFINITIONS "Administrative and Audit Regulations" means the statutes and regulations included in Titles 15 and 43, Code of Federal Regulations; applicable chapters of the Texas Government Code; and the requirements of Article VI herein, With regard to any federal funding, agencies with the necessary legal authority include the relevant federal agency, the Comptroller General, the General Accounting Office, the Office of Inspector General, and any of their authorized representatives, With regard to any state funding, agencies with the necessary legal authority include the relevant state agency, the State Auditor's Office, and the Texas Attorney General's Office. "Attachment" means documents, terms, conditions, or additional information physically added to the Contract following the execution page or included; as if physically, by reference within the body of this Contract. "Contract" means this entire document, along with any Attachments, both physical and incorporated by reference. "County" means Calhoun County, its elected officials, officers, employees, and designees. "Deliverables" means any report, data, document, photograph, or other submission required under the terms of this Contract or Work Order, in whatever form. "Federal Assurances" means Standard Form 424B (Rev. 7-97), as prescribed by OMB Circular A-102 (non-construction projects); or Standard Form 424D (Rev. 7-97), as prescribed by OMB Circular A-l02 (construction projects), in Attachment A, attached hereto and incorporated herein for all purposes. Page 1 of 18 "Federal Certifications" means U,S, Department of Commerce Form CD-512 (7-91) LF "Certifications Regarding Debarment, Suspension, Ineligibility, and V oluntary Exclusio~ _ Lower Tier Covered Transactions and Lobbying," in Attachment B, attached hereto and incorporated herein for all purposes. "General Affirmations" means the statements in Attachment C, attached hereto and incorporated herein for all purposes, which Provider affirms by executing this Contract. "HUB" means Historically Underutilized Business, as defined by Chapter 2161 of the Texas Government Code. "project" means the professional engineering services provided, described in Section 1'<<)3 of this Contract. "Public Information Act" means Chapter 552 of the Texas Government Code. "Solicitation" means the "Request for Qualifications for Professional Engineering Services in support of Calhoun County State and Federal Grants," incorporated herein by reference for all purposes in its entirety, including any attachments. "Solicitation Response" means Provider's full and complete response to the Solicitation, which response is incorporated herein by reference for all purposes in its entirely, including any attachments. "Subcontractor" means an individual or business that signs a contract or other similar agreement with Provider to perform part or all of Provider's obligations under this Contract. "Work Order" means an individually negotiated document authorizing work to be performed under this Contract, if any. 1.02 INTERPRETIVE PROVISIONS a. The meanings of defined terms are equally applicable to the singular and plural forms of the defined terms. b. All attachments within this Contract, including those incorporated by reference, and any amendments are considered part of the terms of this Contract. c. Time is of the essence in this Contract. 1.03 PROJECT Provider may provide professional engineering services under an executed Work Order in the following areas: a. Development of protection and restoration methods for beaches, dunes, bay shorelines, coastal marshes and wetlands; b, Design of beach nourishment projects, shore protection projects, and coastal structures; Page 2 of 18 c. Economic analysis of public and/or private recreational and environmental benefits and cost allocation strategies; d, Development of construction plans and specifications, bid documents, and bid analysis; e, Development of project applications and supporting documentation; f. Regulatory issues and permitting management and oversight; g. Construction management and oversight; h. Study of beach morphology, beach face/nearshore processes, and dune dynamics; 1. Study of mechanics and dynamics of waves, currents, sediment transport, and interaction with structures; J. Geotechnical and geophysical investigations necessary for the design of coastal engineering construction projects; k. Monitoring and data collection in the beach and nearshore environment; 1. Marsh and wetland monitoring; m. Study of flora, fauna, and habitats of beaches, coastal marshes, and other inter-tidal and sub-tidal environments; n, Geographic Information System (GIS) application to coastal projects; 0, Assessment of vessel wakes and surges; p. Study of hydraulics of channels, bays, and inlets; q. Sediment budget management, inlet management planning, and sediment source identification and quantification; r. Storm hazard analysis, failure analysis, probability, and certainty; s. Study oflong-term response to coastal hazards, such as sea level rise and hurricanes; t. Study of sustainable coastal development in eroding areas; u. Applications of dredging and the beneficial use of dredged materials; v. Development of local, state, and federal authorities, and funding strategies for erosion response and disaster recovery; w. Inter-governmental coordination, public outreach, and consensus building; x. Independent engineering review of all above-mentioned services. 1.04 WORK ORDERS a. If Provider is selected to carry out an individual project, a Work Order shall be issued by the County. Multiple Work Orders may be issued during the term of this Contract, all of which shall be in writing and signed by both parties. Each Work Order shall include a scope of services; a list of tasks required; a time schedule; a list of deliverables; a project budget; and such other information or special conditions as may be necessary for the work assigned. Upon execution by both parties, each Work Order shall become an attachment to this Contract and all attachments thereafter being referred to collectively as the "Contract." b. Nothing in this Contract expresses or guarantees that the County will issue Work Orders to Provider for any of the tasks set forth in Section 1.03 above. All work requested under this Contract will be required on an irregular and as needed basis throughout the Contract term. The County makes no guarantee of volume or usage under this Contract. Page 3 of 18 II. TERM 2.01 DURATION This Contract shall be effective as of the date executed by the last party and shall terminate on December 31, 2015. The County, at its own discretion, may extend this Contract annually for up to four (4) additional years, subject to terms and conditions mutually agreeable to both parties. 2.02 EARLY TERMINATION Either party may terminate this Contract by giving written notice to the other party, specifying a termination date at least thirty (30) days subsequent to the date of the notice. Upon receipt of any such notice, Provider shall cease work, undertake to terminate any relevant subcontracts, and incur no further expense related to this Contract. Such early termination shall be subject to the equitable settlement of the respective interests of the parties, accrued up to the date of termination. III. CONSIDERATION 3.01 FEES AND EXPENSES Provider shall be compensated on a negotiated fee basis, per Work Order, in accordance with the fee schedule attached as Attachment D. The attached fee schedule shall be applied to all Work Orders for the duration of the Contract unless the County, at its own discretion, approves a revised fee schedule prior to the issuance of a Work Order. 3.02 Requests for payment for work performed under an executed Work Order must be supported by documentation that, in the judgment of the County, allows for full substantiation of the costs incurred. IV. PROVIDER'S WARRANTY, AFFIRMATION, AND ASSURANCES 4.01 PERFORMANCE WARRANTY Provider warrants that all services performed under this Contract will be performed in a manner consistent with a degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. Provider warrants that all work product ("Deliverables") under this Contract shall be completed in a manner consistent with standards in applicable trade, profession, or industry; shall conform to or exceed the specifications set forth in incorporated Work Order Attachments (if any); and shall be fit for ordinary use, of good quality, and with no material defects. If Provider fails to provide Deliverables timely or to perform satisfactorily under conditions required by this Contract, the County may require Provider, at its sole expense, to (a) repair or replace all defective or damaged Deliverables; (b) refund any payment received for all defective or damaged Deliverables and, in conjunction therewith, require Provider to Page 4 ofl8 accept the return of such Deliverables; and/or (c) take necessary action to ensure that future performance and Deliverables conform to the Contract requirements. 4.02 FEDERAL ASSURANCES To the extent that they are applicable, Provider further certifies that the Federal Assurances in Attachment A have been reviewed and that Provider is in compliance with each of the requirements reflected therein. 4.03 FEDERAL CERTIFICATIONS To the extent that they are applicable, Provider further certifies that the Federal Certifications in Attachment B have been reviewed and that Provider is in compliance with each of the requirements reflected therein. In addition, Provider certifies that it is in compliance with any other applicable federal law, rule, or regulation, as it may pertain to this Contract. 4.04 GENERAL AFFIRMATIONS Provider certifies that the General Affirmations in Attachment C have been reviewed and that Provider is in compliance with each of the requirements reflected therein, 4.05 SUBCONTRACTOR CERTIFICATIONS Provider certifies that all subcontractors that receive more than $100,000 in connection with any work performed under this Contract will be required to fill out and submit to Provider the Federal Assurances in Attachment A and Federal Certifications in Attachment B, V. OWNERSHIP 5.01 OWNERSHIP AND THIRD PARTY RELIANCE (a) The County shall own, and Provider hereby assigns to the County, all right, title, and interest in all services to be performed; all goods to be delivered and/or all other related work product prepared, or in the course of preparation, by Provider (or its subcontractors) pursuant to this Contract, together with all related worldwide intellectual property rights of any kind or character (collectively, the "Work Product"). Under no circumstance will any license fee, royalty, or other consideration not specified in this Contract be due to Provider for the assignment of the Work Product to the County or for the County's use and quiet enjoyment of the Work Product in perpetuity, Provider shall promptly submit all Work Product to the County upon request or upon completion, termination, or cancellation of this Contract for any reason, including all copies in any form or medium. (b) Provider and the County shall not use, willingly allow, or cause such Work Product to be used for any purpose other than performance of Provider's obligations under this Contract without the prior written consent of either party, Work Product is for the exclusive use and benefit of, and may be relied upon only by the parties, Prior to distributing any Work Product to any third party, the parties shall advise such third parties that if it relies upon or uses such Work Product, it does so entirely at its own risk without liability to Provider or the County. Page 5 of 18 VI. RECORDS, AUDIT, AND PUBLIC DISCLOSURE 6.01 BOOKS AND RECORDS Provider shall keep and maintain under generally accepted accounting principles or the Governmental Accounting Standards Board practices, as applicable, full, true, and complete records necessary to fully disclose to the County, the Texas State Auditor's Office, the United States Government, and/or their authorized representatives sufficient information to determine compliance with the terms and conditions of this Contract and all state and federal rules, regulations, and statutes. 6.02 INSPECTION AND AUDIT Provider agrees that all relevant records related to this Contract and any Work Product produced in relation to this Contract, including the records and Work Product of its subcontractors, shall be subject to the Administrative and Audit Regulations, Accordingly, such records and Work Product shall be subject, at any time, to inspection, examination, audit, and copying at any location where such records and Work Product may be found, with or without notice from the County or other government entity with necessary legal authority. Provider agrees to cooperate fully with any federal or state entity in the conduct of inspection, examination, audit, and copying, including providing all information requested. Provider will ensure that this clause concerning federal and state entities' authority to inspect. examine, audit, and COPy records and Work Product, and the requirement to fully cooperate with the federal and state entities, is included in any subcontract it awards. 6.03 PERIOD OF RETENTION All records relevant to this Contract shall be retained for a minimum of five (5) years or as required by federal regulation application to the Project. The period of retention begins at the date of payment by the County for the services or from the date of termination of the Contract, whichever is later. The period of retention may be extended for a period reasonably necessary to complete an audit and/or to complete any administrative proceeding or litigation that may ensue. 6.04 PUBLIC RECORDS Pursuant to the Public Information Act, records received from Provider may be open to public inspection and copying. The County will have the duty to disclose such records, unless a particular record is made confidential by law or exempted from the Act. Provider may clearly label any individual records as a "trade secret," provided that Provider thereby agrees to indemnify and defend the County for honoring such designation. The failure to so label any record shall constitute a complete waiver of any and all claims for damages caused by release of the records. If the County receives a request for a labeled record, the County will notify Provider of the request in accordance with the Public Information Act. Page 6 of 18 VII. MISCELLANEOUS PROVISIONS 7.01 INSURANCE Provider shall acquire, for the duration of this Contract, insurance and/or bonds with financially sound and reputable independent insurers licensed by the Texas Department of Insurance, in the type and amount included below and on Attachment E. . Calhoun County must be listed as an additional insured on a certificate of insurance for general liability ($1,000,000/$2,000,000), workers' compensation (in accordance with state law) and auto insurance ($100,000/$100,000/$300,000). . Provider must submit a certificate of liability insurance as required under this Contract, including (if requested) a schedule of coverage (or "underwriter's schedules") establishing to the satisfaction of the County the nature and extent of coverage granted by each such policy. 7.02 LEGAL OBLIGATIONS Provider shall procure and maintain for the duration of this Contract any state, county, city, or federal license, order, insurance, waiver, permit, qualification or certification required by statute, ordinance, law, or regulation to be held by Provider to provide the services required by this Contract. Provider will be responsible for payment of all taxes, assessments, fees, premiums, permits, and licenses required by law. Provider agrees to be responsible for payment of any such government obligations not paid by its subcontracts during performance of this Contract. 7.03 INDEMNIFICATION Except for damages directly or proximately caused by the gross negligence of the County, Provider shall agree to assume all risks and responsibility for, and agrees to indemnify, defend, and save harmless, the County, its elected and appointed officials and department heads, and its agents and employees from and against all claims, demands, suits, actions, recoveries, judgments, and costs and expenses, including reasonable attorney's fees, for the defense thereof in connection therewith on account of the loss of life, property or injury or damage to the person which may arise from Provider's operations under this Contract, its use of county facilities and/or equipment or from any other breach on the part of Provider, its employees, agents or any person(s) in or about the county's facilities with the expressed or implied consent of the County. Such indemnification includes any claims or amounts arising or recoverable under federal or state workers' compensation laws, the Texas Tort Claims Act, or any other such laws. Provider further agrees to indemnify and hold the County harmless from all claims of subcontractors and its laborers incurred in the performance of this Contract. Provider shall furnish satisfactory evidence that all obligations of this nature herein above designated have been paid, discharged or waived. If Provider fails to do so, then the County reserves the right to pay unpaid bills of which the County has written notice direct and withhold from Provider's unpaid compensation a sum of money reasonably sufficient to liquidate any and all such lawful claims. Provider shall be responsible for the safety and well being of its employees, customers, and invitees. These requirements shall survive the term of this Contract until all claims, if Page 7 of 18 '~ any, have been settled or resolved and suitable evidence to that effect has been furnished to the County. The provisions of this Section 7.03 shall survive termination of this Contract. 7.04 ASSIGNMENT AND SUBCONTRACTS Provider shall not assign, transfer, or delegate any rights, obligations, or duties under this Contract without the prior written consent of the County. Notwithstanding this provision, it is mutually understood and agreed that Provider may subcontract with others for some or all of the services to be performed. In any approved subcontracts, Provider shall legally bind such subcontractor to perform and make such subcontractor subject to all the duties, requirements, and obligations of Provider as specified in this Contract. Nothing in this Contract shall be construed to relieve Provider of the responsibility for ensuring that the goods delivered and/or the services rendered by Provider and/or any of its subcontractors comply with all the terms and provisions of this Contract. Provider will provide written notification to the County of any such subcontractor performing fifteen percent (15%) or more of the work under this Contract, including the name and taxpayer identification number of subcontractor, the task(s) being performed, and the number of subcontractor employees expected to work on the task. 7.05 HISTORICALLY UNDERUTILIZED BUSINESSES (HUBS) It is the County's policy to assist HUBs, whenever possible, to participate in providing goods and services to the County. The County encourages those parties with whom it contracts for the provision of goods and services to adhere to this same philosophy in selecting subcontractors to assist in fulfilling their obligations with the County. 7.06 RELATIONSHIP OF THE PARTIES Provider is associated with the County only for the purposes and to the extent specified in this Contract, and, in respect to Provider's performance pursuant to this Contract, Provider is and shall be an independent contractor and, subject only to the terms of this Contract, shall have the sole right to supervise, manage, operate, control, and direct performance of the details incident to its duties under this Contract. Nothing contained in this Contract shall be deemed or construed to create a partnership or joint venture, to create relationships of an employer-employee or principal-agent, or to otherwise create for the County any liability whatsoever with respect to the indebtedness, liabilities, and obligations of Provider or any other party. Provider shall be solely responsible for, and the County shall have no obligation with respect to: (a) withholding of income taxes, FICA, or any other taxes or fees; (b) industrial or workers' compensation insurance coverage; ( c) participation in any group insurance plans; (d) participation or contributions to a retirement program; (e) accumulation of vacation leave or sick leave; or (f) unemployment compensation coverage. 7.07 COMPLIANCE WITH OTHER LAWS In the performance of this Contract, Provider shall comply with all applicable federal, state, and local laws, ordinances, and regulations. Provider shall make itself familiar with Page 8 of 18 ,",.~ .-=---... and at all times shall observe and comply with all federal, state, and local laws, ordinances, and regulations that in any manner affect performance under this Contract. Provider will be deemed to have knowledge of all applicable laws and regulations and be deemed to understand them. 7.08 SJEVERABILITY If any provision contained in this Contract is held to be unenforceable by a court of law or equity, this Contract shall be construed as if such provision did not exist and the non- enforceability of such provision shall not be held to render any other provision or provisions of this Contract unenforceable, 7.09 FORCE MAJEURE Except with respect to the obligation of payments under this Contract, if either of the parties, after a good faith effort, is prevented from complying with any expressed or implied covenant of this Contract by reason of war; terrorism; rebellion; riots; strikes; acts of God; any valid order, rule, or regulation of governmental authority; or similar events that are beyond the control of the affected party (collectively referred to as a "Force Majeure"), then while so prevented, the affected party shall not be liable for damages for failure to comply with such covenant. In any such event, the party claiming Force Majeure shall promptly notify the other party of the Force Majeure event in writing and, if possible, such notice shall set forth the extent and duration thereof. The party claiming Force Majeure shall exercise due diligence to prevent, eliminate, or overcome such Force Majeure event where it is possible to do so and shall resume performance at the earliest possible date. However, if non-performance continues for more than thirty (30) days, the County may terminate this Contract immediately upon written notification to Provider. 7.10 GOVERNING LAW This Contract and the rights and obligations of the parties hereto shall be governed by, and construed according to, the laws of the State of Texas, exclusive of conflicts of law provisions. Nothing in section shall be construed as a waiver of sovereign immunity by the County. 7.11 NOTICES Any notices required under this Contract shall be deemed delivered when deposited either in the United States mail, postage paid, or with a common carrier, signature required, to the appropriate address below: Calhoun County Calhoun County Judge 211 South Ann Street Port Lavaca, TX 77979 Provider Coast & Harbor Engineering 3410 Far West Blvd, Site 210 Page 9 of 18 ~.'. ..:....;. Austin, TX 78731 Attn: Hugo E, Bermudez Notice in any other manner shall be deemed effective only if and when received and acknowledged by the party to be notified, Either party may change its address for notice by written notice to the other party as herein provided. 7.12 ENTIRE CONTRACT AND MODIFICATION This Contract and its integrated attachments constitute the entire agreement of the parties and are intended as a complete and exclusive statement of the promises, representations, negotiations, discussions, and other agreement that may have been made in connection with the subject matter hereof.. CALHOUN COUNTY COAST & HARBOR ENGINEERING rJ6~ Name: !1(,l"'lj (!;~ flMJ./) E t: Title: CO- e51 () f:r!r . Date of execution: I 'f IYLt dJ 9 p#- Michael J. Pfeifer Calhoun County Judge Date of execution: f... f - 1/ Page 10 of 18 , <,;:... --..;..- ~ ATTACHMENT A FEDERAL ASSURANCES Page 11 of 18 ,. "../ OMSApprovaIlllo.:~ ASSUflANCE$. CONSTRUCTlONPROGR4M$ Publlc ..~tigl)~~ei"l fQr .thillcoJlGCiIon ;of rnfprm.tion Is estimated toav~& 1~ mil'\Ufil$. p(lr ~$Q" Including ,tiiM:for"'i$WI09 . f~, ,searching exJatlngda~GQU!1lt$,'98.~.~andmaIntainlng, tbEniabl~. ,rid C!Ompfetli1g and reviewing i1l$QPI~ Of . infOrmation. SendcommeJUS regarding .the trorden ~mate or any other aSpsc:t,Qft,llts .ooll~n ofliiforrilatklti, 1ncAA:l1!'ilJ $\I$J.9~nsfor teduclng thlab\l~nj1Q~Qffl~~\ofM~ment and Budget,PapelWOtk Aedoc.tloO:Proj$Ct(~! W~l),~t)C ~; .PLEASEJ)O NOT":RETUBN YOUBi,COMPLrno. FORM TO. THE QFRQE QF MANAGEMENTANQ. SUI)QJf. SEND trT(fTHeAQQ8ESS.P80VlI)~BY'THE SPONSORlf.fQ _AGENQV~ . ... ......~.. .- .. NOrE;Ce~"Qf, ~~. ~i'~8 may .notbe'sppiicabte:}P Y<<J! :P!'Q]eet pt plQgrern. ifyauhaveq,,"ffgfiS. p~" ;(:qntacl': the AwardlhgA;enQy,iF=l,Ir1her. *,~nf'.ral ~awaidll1.9~~$ .mfl)t require _llCarils tQ..QQ~i k) ~itlQnBt ...~~; If~Ch isthacase,YOJtWIII be~; , . As ~:4u(y,~tiZed,..raseniittIr'::Qfitl8~I~ , <:etillV 1I]a1 the.ltPJllk::ant: .. H... .Ik... I. . .1. ........ ......a.. .' ..to ...-'" -. r '~.;:.u. er81.' ........................ .8 . Wi-II- .;_..lh..,.w.. ,the lntaMlW...............iiil' l?ti$OnnelAct 1.. . 1IS,~.~.ega,. P.,\.o........" ........,.01' n:II.I.. . __, . ..1. 90,.,....,. "'"'. .'_.l,..'r.~,",H'.'~.'I!"'\l.". . lJl(j'thf1 inst.iiutkma{, manageriJl,aodf&..rt(;I~J"~!lll:yofi'fJ70(~ U;S:C. ;H472&;4'l,~) ~~;tOi~ Ilncludl~ 'furida' $Uffi*tit; tolmY.n. 1'lQJ1.,f_~ share standardS 10r .tMr\t 8Y8t8.m$. :~programs :funded Of .~l..... cosis'IO'&DslJ1'Q ............. . p'~'nnIM. ......... ,. .....,.......~ 19... .......0,;.._. . . .._01....... ~:..d;Jn . .P"""J~~ 'I . . .. . "'-ro' .. . .....~. "",!\m.r Q.... Y' "'" ..............,. 01 ~,,_.!!!'t ~...... manap&m!!!ritand co",p1~1lot~.~ ~e~bedln ,~Ix~AOf OPM'$'~$tda.~tltiK~~' System :ot thlt.appIlcatlol'l: PCll'SOtlnGlAdmlnlStration (~ Q;F.R. QO()~;$ut,J~rtf.1; 2. Win glV,tii~.W~rdlll.9agenQ)', the' Comptr:ollerGenerill of the Unl.tt4 $ta~~; If.propriat&. the State. thRM.!ghany a:uIhoJUedreP.r~"~. .~. 'to $!'ld .tbtrlg"t ;tQ e~I~~.I~~r boOks. papers, or :documen1$~Iaf~itQ the assIsfanceiandwm~I$O . ~ ~.$gg~m :In.accordanco; wltti ge~~~ted accountingstandafdS 01' ~. dlrl1CtNee.. 3; WlIU I10t ,ct~ :o.f; ~W -tI:'i$ .~of.on:hange the termaof tliCl: ~_pt'QpertYttII.; 'otQt.f!,r: :ll:lt8t$St in. ttie' .sltlJ and1aClUilea ~ p-.mf8$lQ., arid: i!1tlti'U~~ .fu)m :1h., :awardIng :agency, Will recordtbeP~ ;=::::~I~P:r:li~:=: ~~J::~=r.:: 4.WIlIC>>~; .. .thfrequbments. {if. th& .assistancCI :=;;::V":=~=:=Wand. 5; 'WIll prov~e ~ ril$lntaii'l .competem end adequate '~ineenng ~$k)n .attblii ~n$l~ tt.r tOS,1;lI'Q ,that th~complQte wol1c conforms with the IIPProvedplone ..d~1f!Cil.1lotiS iil!1C:lwl~, tumll;tj ,~ r~'and such Other informatiOn asmay~ i'Squfi'ed by the assIStanceawitdlng agetlcyor State. 6. Wlllfultlat8; aod,compl8te theworkwlihln theapp~ tlm. '~a~ .~ Of '~IIai. of th$.. awan:llng agency. 1.W1II,eStabllSh eaJeguarda topmhiblt employees: ffl)m ii81l1{Jthelr ~ .f01'8 pt:lll>>se1tlatc>>.tl$tltutei&.qr p~nt$""~ar'ii:;Q Of p&tSQnaI~ 0:1' lJrganJzatfOnal <<Il"ifl~()fin_~;Qr~t$Onjig~n. . '......ECIftlonWlble &.Wlllcomp~WIth . 'the Ulatl-~ j~~m ..PQI$on'og Preven1lon.Act ,(~ U.S.Q~. fi5480i .et seq;) . whICh prohlblts the;useof~ ~l'!t..In'~ or "h@ltttaUofi of ~l:f1pJ ~re&. 10. W1Ui>>n'!ply.WIth.n PedtralstatUtesrelatll\g to.non- dltCrlmlOOlIon,. ~Jnclud82but' 8{8nQt .iTiit8dl9~ ($) TitI& VJ;ofthe QbllI.Right$, _,Qf 19134: (F'~L~2) .wtllCh ~ ~$CriMlnatiCin:on .the .basI$...Qt ~j .coIot .or natIQnaI.. cmgIOJ(b) ~ !JXQf'" ~n. ~lnel1i9of1912: as:am$rlCmCu~u~$~d;.1."i 1* 4Rd 1685-18&81. Whioh,:prQhlbitll d!~m1~ Qn 10, ~ Qf 'SG~; .(C) .SeciIon $)401. ,thft lileh8bl1itallon ACt. o.f 1.$73. .Q _~~ (;i.Q '0,$.0: ~794).whId:t., ptc!hJb~.iji$Q.i:!ijl'Oafign on the basiS .01 harK1~;(~) iM,Age OlScrImlnatkm ./a. Qf 197Q,. aii amended (.112 U;S:C. '~101.at()t).. WhI<:t1.. profIiblts dlscrimlt:!ltkm on the. ~.;of .~ (,) .tiMJ .Drug Abua& ~~~:~:~s: ~rpg8bUSG;(f) the :~hen8lveA!CohQIl'b!J. ~ AICObciustn Pn,v$lllOn.. Truiltnl8l1t 1Ii1d. ~itaUol1 ActQf1970 (PLQ1~6),. il~~ relating to noitd~i!'uilkIDQ'lth~ ~. ,~. a!CQ1:tQl ~. 'or ~llsrn; (g) .~ and .tIEt' ~of the PUblic Health SOMce Adot 1912(42 U.S.C. ~~~3-'nd,:$()~. Sl,as ~~, rel8tfng 'to ;confldei'itlatltyOfak:Qbol and drug 8buse patient ~;(hl tn!, VIII Qfthit Civil Rights ACtOr 1968 (~;O,S,C;~$Q1$tseq;l, liS :~;...t1ns ~nOndiscrfmlnatton In the.". .nmtaJ.. Of' fl'-tICk19 ()fnous!l'l9~ (I) l;U1yOther nondlScrlnilnatJon pmvislons in :.tne. .~..~$l und.rwhlOh~llCatklnforFederaf~.lS ~1i.l9 ~; and, 0) ~!1iKI~~l$ of .anyother nondlscrimlnaticlnsblt!:MC$} Whldb may apply to .. appllcatkX:l. AuttlorIze.CI;fQtL_ ~ ~ FWft4Dtacw. NI7') ,,.QliOd "~_c;t1:C!V.A-1_ 11.wm 'comply. Or has alro~ complied, With the raquJremenm bf TltlttS, II .$\Q III ,~l' th~. UOlf(1@ a~l~tlon Assistance and Real PropertyAcqulsitlonPollclElS. Act of t97Q' (P;~; 'a1~)whiQI:l p1()yla~for fait and 'l:jquI~I~ tre~mE"'1t' Qf per~"s dl~laceQ Qr ,whosepr<lpeflY Is ~c;quir~,a..$. ~ ~$~lt of Fede~1 ~nll fe99faliy';8S$lst$d :pl'Ogr&mS.. The$8. requIrements. apply to all 'l!lt8.res1s In real PfQPMY~<<lUitecl, fQtpi'(il~~' .puqxl~''$' lltg~tdleS$of ~eralp;ll1;~lpatll:mln pUrchases-. .. 'Will '.i>>ltifllyWi1l:i th$pr()Mlsk:Jri$:~f .thEll:iatp.t)A~(o: ,I;);S..C. HJ$'Q1.fS(J$'8nd7324-'1aa) which limit the. pblitleal liQtIy~a:l1if emplqye@.sWho~p,r,lni;;lpJ1l(!,mpk;lYm~rit :eCiivltlj!l'Ulllfundad In;v;'holeor'Jn parr with FeC.Ieral fUll<I$. 12. '1G,WJ\I compIY.~f$ ~pl!cabl~. wItf1 the, p,r(l~1,9/)S of the' [>,$'118. ;9acon,A"Cl (40 U,S,O.H216a t027aa~1)i fh9CopslandAct (4.0 l.J.:S~C, ~27$i al1Cl1B UjS;P,f874),ili:ldlheQQ.n1t~i% Work Hours arid -safety' Standards Aci(40 :tJ.S,CL~7. '33S);,regardi"9 fabor $taooa.rd&for federally-assisted 'oonslhJCtion..$Ub~l'.$.emenl$. 14, Will 'comply With flood l.osurance purchase r,equlremeots :01 '$~n 142(a)oftheFlbOdOlsaste1';PrbfeetlOliAct of 1"913 (P.L. Sa.-234) which requires :reclplents' In a .special.f1ood ~~ard .j!lre~ ~.j)lli1lqpatelrl .t:l~ ptQgrarn a1\dto purchli~ flood l~r.ao<:$ 'f tile total cost .of ln$lArable (lOnstruc::tloo and acq!1'lSition 18\$10,Oott.o1' more, 1$. Will <<lmplywitheJlv!rolilJ'~itli\I;$,~lUKl~s whiqh m~y :t$ prescribed pursuant to .the- folloWing: (a) institutionol environm&rUaI:~uality control measur.u.ndertmJ .. SIGNAlfiURE Of;AU:rHOR~CERtIFYING OFFICIAL. N@.iQrlfllEnvlronmerital Poli<:y. Act Of 1009 (\'>,L 91. tQQ.) .~od ~~:llt!V~; Order (EO) 1-1514; (b) notiff~tiQn of vlol&tl119 facilities plArsuantto.EO 11'738;(0) prQtEi(:f!.Qn ~l wethitiQ$ 'PUrsuant to EO 11'990; (~) QYaluatlQrrQf flQl)dhl!Zarl:l~jn fl(lQdpl~n$ In~Qc:clrdMP~ with, I;Q 11$$8:. (e)assuraoc& of project 'consistenCy wJtI'Ithe aPProv~ SW,t~, rrfllnagEiI\')~i'lf prqgram d~~I~1l8d ulfd~tth~ Coagtal Zon'e ManaglJMant Act ,of .1!}'12 (t6; U;S;G,S~1451 etseq~l;.(f) conformity 'of Federaladtlonsto .state .(CJeanAir) Impleiilent.atlQo 'Pl~M: u~erS@t~o 17~@ 'of~ti~CI~ti~A.l(A,ct 9'. 1~5S., as amended (42U;SiC. ~i7401 at seq;l; (g} p.~QwctiQI'\ of u"d~lgt;Ql;!m:~ ~.,~~ pf drlhk\ngW~~r under thEtSI1fe Drinking; Water ~ct.of 1,97-4. :as $ri:\~~.~(P.i..,. ~3~523);. and. (b)prQtecilon 01 ~"datl9~reii 8P!!C1es uf.1dl;ii'the endaog~~liid.S~j~ Act) ot 197~, .asamended (P';I., ~3,~5). . . . 16. Will (iOmj:l1y .wlth thEi. Wild and Scenic RiVers .Acl:of 1968(18 .u.S~O.!~127t et .seq,) relatedtCl proteCting (:pfi:lpoj:j$n~or pgtentlal <:O/TlpOnel1til Of m~ n~ti9nar wild ~n~"'~mlc riv~r$sY$ieM. n.Wl" '~$t ~~~w~<;IinlJageooy in iissurlng: compliance With .S~t\ 106 Qf tO$.NatiQ'O.iU Hi$lonc. pl'$$j;thlatlplt Atit. 01 t9~.~s!l-meod~ {16V:$.Q, ~7Q).EO i' 1~9~ (identification and protection of hisforicpropQl1ies), l;\nd ,the ATchaeOloglcat ilnd HistOric PrEt$$MltlOn Aetof. '1974(1& U;S;C~ ~if469a"1 et~eq.);. 18, Will cause, to be. performed the required financial and (lOmplill~ ~il!Jdlts in: ac!X)I'~l'\c.with tti~ :$JtlgleA;lIdlt ?Ad Ame~i:i1~n:1S Qt l~ .~nd. QM~ .C.ir<;.ula( NQ, A~~$3. '"Audits of stafss;;locaIGovemmentS, and. 'Non.Proflt o.rg~O~ijoM.;" 19, WIll, :oomplYWith ~U appllca!jle t&ql,liremenl$ (;)1 all o~he1' Fed~r8lIaW~~e)(~utlveQrdl:tn1, 1'~~I$llQnEi, andpolic:lIilS, govemlngthls prograM, . TITLE ~_fLKSIJ&lT [,,.1,, r1E:Ktl- (1\16 DATES';TK/I ( 's.....~1:) ("!'.Yo 7.7)a:.Gk .A$SURANGES..NOfKON$TRUenoN.PROOBAMS 'QMB~f'40,~ .pubiic~~"~~~ij.fQi '1hI$~..Of lJ)tqnna~ l$~ma~ tQ. .aYEitage l~ 'mio(Q$. ~t~0$8. .iftCf~lri9:umefQf,~-1ri9 . li'I8ti'UCtIon:$~6earchlng exi$tlng'datasoul'C88;.;gatheril1gand :maintalnlng the .dataneed,ed,and.completlngand 'm(eyilnsrthe colleCtlooof IOfQl'J'mit\Ql)~$$OtJ-com~o..regardJog:u. bu~'esUm'_'Qt tliy'01ber aspect()1:th"'COII~Q1: imQrm~~ I~J~~~'-fQr . ~1ltJtl:lm~lrdCIn~,tQ:.thIt OffIC:9;Qf:M~el'll8nt:aod e~et P~..-wo*:Redu. :ProI8!:t(~).W.hlngtcml QC:~; ~SEiD:O N01.IJETURN:YOURCOMPLeTEQ::F'.OJ1M.JOTMt::QFFlceOF',MANAGEiMEitniANlilQUI:K.4E.T., $ENDn'l'OTHi! lDDRESS PROY.DEDiS" TMEtSPONSQAING AGeNey~ ' NOT:E:ct~'I:of tht$Q '8$$IraIlQt$ may.M{ :~, .lCa~jQtoyout pl1)~ Qt pwgl'8m. :v 'Y()U ~~' q~j P..' CJ)JI~ .1tll awardlng;apncy. Ful'lher;;csrtaift ~ral ~~!n9.~Q$~Y~QlrQ app'~".1O ~tO fild.d1tforJel.~~ 'If sl,ich :!$.:tII1e ~,:YOU will tie'no1lfled~ ... n' . . . ... . . AJ$~~IY:~~lJP-t~Ofme:appll~m;,J ~ tNilttbeappt~ 1, Has: UJit; l~a[ aulhorlJY to .appJyfOr- r~~. and ihe:lnSiltUtional,manageit81' 8ildftnandal ;capaijlllty (111dfUdIIlg fu~ SI,l~tQj"'Y1l'i4J.' *'O~~ ~.~ ofp~ QO$Q: f.O.ell$urG p~r ptanrilng.. ,management an4 -CorrtPlm~n Qf ..~.: pm,~ ..dCJSQ~~ In this application. . ... :e.Wl"91veth$aw~il19~~_.:Jh!J O<l<<IP~II.i':c3emt@' <11' ..thQ IJOitW :~_ .~, ft ~proprtQte, thO: Gtalei th1"QlJ9,h$:lya~!iZ$d ,~t4tiv&,acceas ,to .and ::~~...t=t,,: ~=~'~j'i:'~ p~t~"lIng ~~I'n Ill' 8CC!OrdanceWlfh, generally accepted~standatdS otag8i1Cy.dl~ a. Will e8tatillsh :88feguardiilto prOhibit .~PlO~.fror.n. - [1_ 'lkAlt ~lA..... for; . . that . titutes.o !.IS.....~"':~~_~. a.,.,.~ ..... cons .. r ~nlS ,fbft;~ <If,~:or' orgamzauonal confllCtdnntereSt;orpersonalgaln. 4. WiD 'inJtl8te: andcornplete1hewotk WIthln .~app'~le t1~fr~"..1tet~lPtC!tapprov81 of ttie' .aWardIng ~~. . 5. Will ~JY~t:beI"'I'9QV$'n~ P~Ad..of nJ10 (~u-s.c..~18$): :ral8tlngto prQSCtilxid .stand~$ 'fqr rnJJ1t '~Rl$fot- pJOgrartJ$fUOd8d U!1d8t c)fiEi Q,fttJe \9. jtjtutes or regulations ~ed In =':~mt~~~~=:R~.t~Of' 6. Wllf 'c.oinply .wlth~IFGdOral atalUtGe relating to nondlscrlrilJilailon; 1liese li'IcIl!d~ ~ :~ ~ 1i!tl1te<f to: (a)TItIe \it ()fttJ$CNll~IQtit$N:f o.t 1964, (P:l., .a8-352) ioVhiPhiPrPflJblI:$dl$c:Jimin6n on.theba8ts of race, .CQIor or notkmal origin; .(b) 'l"Imt .IX of 1h$. .~ Ameootnen~ ot1972; $$ amend$!:f(2() U,S.C. ,&1681. 1~, .l'id 1~1_)i;~1:!1Qh prPtllblt$ diilcrlmlnat/c)n on th&baslsot-.l (c) ~~ 5Q4Of"". RehabilitatIOn p~~~ Al#,<ot 1l1$. (.,~~(~ :Q,~,:C. tN4). ~h PJOhlblts. discriminatIOn on hba8l$ .of 1fandICap.s; {CQ ..~ .A9&D~n1lnaUon .kt 'Of 'Wl.!? . as.aMended {42 U.S:C.~101oif$1.(7).WhlChPnJhlbltSd~$i'#lml~ 9f'i ..tht:I ~~of"'ge; {.,) ;QJ. Orug:~~ ~ ~. TreatmentAc:tc>f .1972' (P;L.92;;255). as amended. :=.(~:tld=~~:n::~~ ~ _hQlI6InPfD~lltfp", Tl'DtmBnt ~MdflQh8bIlUdon ActQf i970 (P~L91..ft1'6)jasamended. ralail~to ;nondlscrimination .on .tbii. ;6asi$ .Of: atcOhoI ..~. CK $lQOtfJlliIm; (I)l ~2;t. ~. .fi27 t>1 ~ PublIC; J?feaJU'l $erJl()eAl;t o.'ttJ1214a .U;S~C.-5S290dd-3 and,290 . 3), asamerided, relating ..to' .contlClentiality. 'Of.~ a:l'ld ~~. ~ ~..~$;.(bt~.-V1'" Of..Uj$ 'eMI Blghts Actof 1,9GB (42"U,$~e. li36Q1 at !l$Q..)~ .as ~,Iltlatlng 'to nondiscrimination 'In 1he ,~. _I -R....Mi.. :r hoUSI ....... (1\.. any. . other ."",~O!' ."~",,,ng 0 . ..001 A nondlsctfrrifnmian . roVfsIons Inthe-~statlit'" .).. p _ ~.",.. .~~'!1'\$. underwhiCb appIioalkmftlr5Jdend'assishmceJs being ~;and; (I) ~11KI!.i1~~nt80f jOy o~,t ntmd~lri8tlQn $tl~sl Whitt. rYjayapplytQ the IpplCatkln; 7; .v.tmcomply,Qr ~ a1r~ complied. with .th& reqQirel't'leniSotTities Ii .~ to OJ.. tilt' un1t9tJi'! flelOCatiPn A$SI$lai'108IiI1d fUtaJ. properlY ACqulSltJOn Policles ,Act of 19'TO.(P.t:.. 91.84$) iJiih~PrQVldI! for faIr .$:Id. equitable treatment of persona :di8p1aoed or ~. 'ptQPElttYl$ ac;qullild .8$$ msuft -Of Fid8lal or fedeP!lty-aSslst8d plQgral'nS. ~ $quiremel1t$-applY to lltI 1~1i1. teIllproperty ~iredfOr p(()~ ~~_ :or Federal pattlClplitlon In ..pu~.. . 8.WUIQQiT!P.l)'i . '.J~. .Wftb.l)tPvIsIoiIS Of the. H.atch Act '(~ 0,S.0-. fJ1S01-U508 .and.7324-7328) whklb .Jlinlt thej)9lltica1 .~.<< ~~ ~ pi1~paJ$mpJOymem ietIvJtres... arefundecfinwholeor III ~WI1IJ Federal fu'oo.s. ~,_..LQqfReprodUciIon ~f'onn~8p. 7"&7) '~lW,*'~A-'~ " ~,~,. 9. WlII ~ply.@S_I~$.Wlth1t!$ prOv\sk>ii$ ()r~ b~ 9Qn Ac::t(40V;S~C.~79a1Q21~t).th& C9~land Act; (40 U;S;O,f276C: and, 18 U;6;O, fa74};anctlhecontraCt WOrl<'.l'Irni,~>$od ~M$taiidNd$,Ac.t ;(40 u;S;o; ..5i327~. .>, ~lng ~r~ncI~ 1qr fediH'ally-.&lSted c(l~SUb.Qteertl8iitS.. . to. Will.~,; lfappl~k;. WItt,J .~ t~~ pu~ lJ,KIuli'ernenfs af$ectlon 102{al Of the Flood DISaster J$1O~n Ad't of197$.(PL"~) .*"k:h 't$qiili1t$ RlQIPJlnt$ln ...~allJodd hazaQ:l'areatQ;~Jp.ate 'in #'Ie. ~...m .~~~fIopd, imm~ If:thQ ~ttd.t!O$tm itl$iirabl~ ~~n Md ~",isitlQn~$10i@ot t!1\1I'$, 11.,Wi!l~mp/y 'WIm' enwi)!IITl~I$t~~ Whklh may'be ;pl'8SCribiMf pursuant to1hefOlloWi~{(a) .Institution 'of ,eliVlio"i.liSl1ta1q~all:ly Q)irtI'Qlff1~t.lS u~ 11\9, NaUQr.taJ ErwfionmentalPolfCyAtt .of 1~'(PL 91;;f96). and ~.~ ~,(~,O). H$j~;(l)l tl9_tt<m ;4f.vlola~ faCIIltles'pursuant to EO 1-173tl:(O) PlOteCUon of wetlands pUF8_tOE~ 11990;;(d)~."...tiQJ'I~f.~ ~ tl'i ti@P'''M In aCl;i(jr4anc..~;!;P 11_;,(~)QSU~ Qf :pJOjeCtoo~lstencywlth ~ apprcMKf: $tatE>>:man~ f:lttigJ'am .d~\I$1Qptld undettbe'CoaaOO'ZoJ'l8,Management ,ACt Of t$n{l6UiS.C..~t4$letsecM;(O' oonformltyor f~l'iiIlictiOl1$ ..tQ. $ttne (C~ Aft) IDlPJjrj'ientatiOl:lPtans und9r$~n11~(c) ()f' ;N~I.n ,Air ~Qf 1$~., ~ amended (42 :u,s~c; 91:401 8t eeq;);(g). plOteotlon'ol u(!4,~l'Qundfi(lutee$. Of ,dtlOIOog; :water oWer Jb$ sate J,lrfnklng W~t Nt ,Of 1974, 8!tamendetl (p.t,93~l; :and,(h)pt:OtecUon of. endangered .~ uDder .the '~~: $~ ,Nit. M..1~13. 'j$ ~~ (1.>;,"" .~ ,$IGNATlJR!;OF AUTHORIZEDCE?FVING'OFFlCIAL #6. APPLICANT ORGANIZATION .. 12,W1.II<<iQJI1P'Y wtthtb$ Wild ~l1liI,~Jl~~lVetB,Aqt: .91 196' (UftJ,S,Q.fS121:f et ,seq:) relafed to protecting lXHnpOnen1s or: pOtenll8lc:iOmponel'lfSOf lhe natfOnaJ wild Md$C8l'lki~I'$."'ITt . 1 a, Win assist ttleawllldlng.ammcY in ~l'Ing IXlmplltm(lii. .lNith<SectIOn 106 of 1heN8lfonal HIStorlCPl'esawatlOn M.:m 19filf3..~'~ (~6 U,s:.o.,;~7Q). ~011~ (ldentlftcatlOn and.,protectiOnof,hrstoriOpropertl8s);. and :tfie ~~ @fo,t~rlQ P~UOI') Ad.Qf 1974(16 U,S.O. ~1et,seq;)~ . t4. MI. CQmpJY;WlthP,4;~r*~itJS),tl;!e' pj'j)l8miij~ 'qf human rrob)ect$JnvdlVed In~! dewtopment, and ~ actMtI. ~:bV'th~~'ohssj$tan!>>... t5.W111 ~mply with 1lw ~. Animal Welfam. Act Of 1~ (P~t,,-'S44.: .an'f~~~ .,t).$j~. fif2131et $8(J,)~M1",ng :to.th$.catt. ~bMdllng. 'end. ~ent :of wannblOodsdarvrnais h8ld fOr l'8Se8tCI\,teaChlng. or othet'fl(rtIVitI.E!$suPtlP~ ~ thJ$.WWCi (Jf:~~, 16. Wl~: ~ w/lb .~~~~ .Pllint POl$I:Io'ng Prevenllon ACt (~U.S.C~fit801 etseq.) which pl'titiibit$ .ltle .1J$t.Of~d4J~plltjt in :<<lnsfrUdion. or. re~lnta"QrIof resld8OClQ$:Uotu.-. 1~t; WIlt cause' to be :potfomied the required ftllanoia!: . and c:ompUiltlCG audltSb1 atx>>~ WIUHhO SlnglJAudIt AclAmendmentsot t996 andOMBCii'cularNO~A;;1as; .AU4~Of .$~te$. ~i ~.I'tli'i!J~; ~ Nc;m..~m O.'lJ~;~ .'[8, Wl!1~mply .~..ntij:)pI~.reqy}~~of~Jo~ FederalllWl$, $xecutIVe ordel3. regulatIOl\Siarld.poIlc1e$. ~1i1gtbisprogram. TITlE {p- r- IZ-€-5 ( 0 f-f'J I DATE S{J8MITTEO .~ /11;/1 Colt s... ~ HAf2.160(l 6v~ (tll-~(ll i'J'l ~~~("""7..e7):1I8Ck ATTACHMENT B FEDERAL CERTIFICATIONS Page 12 of 18 ~" FORM (:l).S12 (708!f I.F l!,~. Of;PIIRIMeHT.oF cOMMERce CERTIFIQATlONS.REGARQINGDFiJ3A8Mt:NT;$USPENSION.INELIG1BILJTY AN.D VOLUNTARY EXCLUSION-LOWER.TIEFlCOVE.RED TRANSACTIONS AN:DLOBBVING "pJ)li~sllouid' ref4n to 'theregollitions. ;citecl~IQwJ9(1~~rrnina. .'tt1~~rtit~~iont() .whicl11hay are. required to attest. Appl~nfs '5bou1d :also. rey~wtheliiStruOtlOn$ 'f()r:~l1ffil$,tlOO !rJe~~~Iti!h. ,r$glflations befOre. completing .thiS fQlJIl. !Sign4t'IJre ooUtla form P~V~QS fM ilOm~I{~ce- Wjth qetlffi~ i(KJui~lfiEjhtsunder 15. CFRP8J:t$, "Gl>vemm~lwide. Q~l)Sl"I'n$Ot and SU$p8il$iQn XNl)i1Rf.~r~ro!tr,lt)'. ~ t~CFR Pait28. '"New Restrlctibns on I.,cib~yin9'~ l:;I)~~M,I;t(Tl :S~$j)E~$lgNllt4EUGIBILITY AND' VOl..VNTXR'tSCCLUS10N-LOWER'.TlER COV-EAEEr1AAN8ACtlONS As feQuiredby '~ecutlVe J;)rdsr 12~9. Qel:tall11~tarid $~lifq", .~ ImplemllntEii:lal: 1S,CF.R' Part2Q, SecifOi1 26;616. ~~~;:'=~bl{:::~~~~~~=:;~~.=~. uridllT ~_;QQn smi.\11p'",~selh'reShOIO iirililsii ltie: .sub1lii( rej;1j:i1ll.ntWlR liaw,a Cl1IlCallrifll$l'ice Oi1otsllbstanlhiit eoritroiover the awaRl), as d6fii'K!'dlit 15 CFPart26. Si:lctlbos 26, to:HlJ1d 26.11:0- . (t), Theprospect!ve IOwerlierpBffk:ipanlC$J1ifie$; b~ $I.lbinj~Pil 01 thi$ propollaf. that' n&l'IbElr It np( its prl~j)$'sls(PJ~nIlY<<1.e,tl,~, ;$M~d~;, .~.. fQrdel)alll18nt. 'declared Inerlglble.or' VOluntarily:exc!ilded ffom. pWlitSlpalioi'i in !hIll trar1saQ1llm .~V any FeClerill depa1Jl'llent or agency, .. . " (2) Whe!1'.tIie pr~velOwet lieI' partiCipant lliUnab18 to. oettl~ 'to 81'!y Of the. statemenlS ).0 'this oetll6ca1lQl'l,: suchpr~~~ rWii<ilpa,ntlihalr.fta(:h an:elCpliln,llilQn;tothis ~Q~i . 2. lOBBYING A$. r,equired by'Se<i.i:!on t3$2; "'l1Ie~J 91 .~ lMt ~ei and: IrnpletTl$nted at t$ CFFl P8If'28, tor persons snt$r1riQ l"la,a .grarit; eooperaitva ~memerif or~xmtraclQl(Qr $lOO~@:ora '1QaO or "I()lln gllaiante$OVQt '$~~;(]OO .a8; d~fjnedllt 1SGF,R P8I1i~,~~c)i1s . ~8,1!l$. amI 28;1 ~'Cl;: ftle'lIPPli~"t~rtirl8s that 10 the .oost ot'his Or lfer'khOWIedi8 arid'belief, thai: (1.) No Fed~IlIi'al!P!Qpri_.~$'j,~ve~n paidorWiIIb!ti~ld, by or QJ1 behalf of :theu~~gntl\1Ao IinYP.ElI1,Q!Hc>fltifJ~riClilg ()t all~rilpting;tj:jltifl~ce an, officer ,or emP/OyeeofBt:iy agency; a Member of 'OOflilre$Sln oon~on With th~awardjng:()l llnY Federal lXlntrad; .the.lIlaII!l'l9 of~yFedf.lral graot,the m~ of anyFq.cI(lI'!I!kw!i.~. e~WlOg l.nlQ pf~ycoope~~ @g~rit. andtl:J!l~!lJi!1isii:ii'l,<<H'itli1ulltlOn; renewal, lii'ilehdmell1, 01' mpdl~~~g:iiQfariY Fedllral ~ritraa, gfaJit,Joari, (lt~fatl\ie .agree~m; . (2)' If any. fund$o!hfJr .."'eta F,~Qijll.app:I'PFt!~t~ fuhtss' have been paid .~ 'Will..~. ~ .to,any'p&rson fQ'l'ltifluiI'iCIi'iijor; atlilmpllngto ihfl~J'lJl(l .~ .qf(l\;8l" C!T emplOyee ot. anyasell~!a Member ,1>.' ~ng~,.~ olflceroriemployee.of ~ngr$SI!; onl!llim~l9mQ"a member of Congress iii'connection wittl :tljj$~E!rcd. ~(!(ltrlitt, g(anl; loan. or:coope.n~6~. pg~t,.t~\I!!Cklfslg~$h!llI'Ol)inplete and ~bt,\'!i~~""!id!Ud ;f'OnTt,Lll, "DiSClOSUre F.OrmiloRtIpOrttobbyllig/' 'in allCOi'dance'WiIh ltSinstNCtiofi$; . . (3) :~ ufl(f~rsign~pll 1"E!CI~1~*l:mt't~'ranlitlaga6t thiS ~J1ifIcIItlOl! .be:Ii1~~ Inthe{lil(atd,d(ji;U~rlIS;fOt illI subliWiirds at (illlill.(!1:(loellijling $.,,*,n'~~,liUbgmnts; andoonli'acts under gran~;lOans,~ cOOperative 8greement$)and lhatall$.ll!r!l(:lplBlits !I~.II~iJify~d#i~se accordingiy; 1111& ~lk;8dOli I~ a mater1ai represenliliiOnot tact .upon which relll,l.noe.wasp~ wt!l~,'1 tl:irs~~clIpn ".Srilii,de 9r'~ered Into, $~l:!ml!lS)Qn 9t ~IS .~~~Qi1 'is a pr~tiisile .(otm8king ;.Of ~terih~f Inlo;tIiis\li'lii'isactlOi'l ImpOSied by ~"on. '1:$2; 'llDe a1 ,O~$- 'C<<(.,MV~ .who. ~Il! ltffil~ tl:1tt requlr,~ .cen~GlJQlI~be :;~~~'~~=~n:~ih!ll1 $l(J;OOO arid l1otniOteitnah ~.for~"G~_l!~~.h"iBu~l)Cf.1 The U"~Qr.llgn~ jl~tl.lli!....t() 1M I;le;t. of his 'or hili' knOWledge .and I:IeliE!t; that: In 'Il)y fl.lnd$ halleliHn paid or will bEl ;plild to, 'any person fOr ii)n!l9fl!;liigcO(attemptlng to IrIl1uerice...an offloElt.pr; emp1eyeeof al'lY !lg~ncy;a Member ofCongtess, ai'foffleet otemployee:o( Cl'ingr.ess, or an ernplQ'yee .ofa Member of Congr;e$$ III CQ~QliQnwlth !Jil$. cpmmiinum( pr~ioo for .heUJ:1Ite:(,n~t.l~s,1o JI)$Ire.otgll8tan~ a !Oan. ,*"eu~&r$ig!ied '$hilllcXiri!plete ..Md: SUbmit Standard F6im- l1.L, 'DISClOsure: Fol'in toneport I..cibbVi'lQt In :accordance wllh its In&trllcIIon.s. $j.lbm~ri Of Ihiutalemeritlsa prereqUIsite for mailing ,Cltentering inl9 tl1lstrai1ila!;11Qi'llmposed by section 1362. title:el, U.S. Code; Arty pEiMlrl.Who. fatistOfile: the. requj~eijjiiUUeITlEli')t:_fboubje,c.i to. a civil penalty of nolless"han$10;OOO andnot~:than $lOQ;OQO forsS:Ctt such faiiiJte~ . A.the dulYiluthodzed repre&EH1t8t1ve of theepplleant,1 hereby certify that thiEtej;apl!(;eOt wJit ClQrnplyWitbt.he abo~e appnOilibt.C$1ifjc.'Jon(~O, . .. NAMl:OJ:: APJ:iLiCANi" GA-:sr j HItI2.f30fl (;f'l6 rrJf:-E1l r"'~ AWAf:ip NI,JMBERANDIOR PROJECT NAME P~"lNTEO NAME.ANOrrrt:.EOFAQTHOaJZeO. ftE:f!aest:N'tATiVE {'O.- //l-€Sf/J&JT ,!lP:~.. 6e(2/YlcAlJ~'?:- , SiGNATuRE JiA r , .'" ~ (../ ... ~PAtE r; /I~!II ATTACHMENT C GENERAL AFFIRMATIONS Page 13 of 18 >- .<~ GENERAL AFFIRMATIONS Provider agrees without exception to the following affirmations: 1. Provider has not given, offered to give, nor intends to give at anytime hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with this Contract. 2. Provider certifies that the individual or business entity named in this Contract: (i) has not been subjected to suspension, debarment, or similar ineligibility to receive the Contract as determined by any federal, state, or local governmental entity; (ii) is in compliance with the State of Texas statutes and rules relating to procurement; and (iii) is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Provider acknowledges that this Contract may be terminated and payment withheld if this certification is inaccurate. 3. Provider certifies that it is in compliance with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60). Provider shall require this certification in all subcontracts pertaining to the work performed under this Contract. Page 14 of 18 ATTACHMENT D FEE SCHEDULE Page 15 of 18 "" I COAST & HARBOR ENGINEERING Billing Rates Table August 1,2011 Classification Billing Rate/hr Senior Principal Engineer Senior Coastal Engineer Principal Engineer Engineer VII Engineer VI Engineer V Engineer IV Engineer III Engineer II Engineer I Senior Designer GIS/CADD Administrative $190.00 $183.00 $163,00 $150.00 $128,00 $123.00 $113.00 $110.00 $100,00 $ 90.00 $ 98,00 $ 91.00 $ 58.00 Reimbursable expenses will be actual expenses incurred as a direct part of performing the work, plus ten percent (10%), Vehicle Mileage - Auto State approved rate Financial Contact: Nancy Evans Accounting Manager Ph: 425 778.2542 Fx: 425 778.6883 Email: nancy@coastharboreng.com PACIFIC NW OFFICE 110 MAIN ST STE 103 EDMONDS, WA 98020 GULF COAST OFFICE 3410 FAR WEST BLVD., STE 210 AUSTIN, TX 78731 WEST COAST OFFICE 155 MONTGOMERY ST, STE 301 SAN FRANCISCO, CA 94104 FLORIDA OFFICE 745 US HWY 1, STE 208 NORTH PALM BEACH, FL 33408 ATTACHMENT E REQUIRED INSURANCE Page 16 of 18 REQUIRED INSURANCE GENERALL Y. Provider shall, at its sole expense, acquire, maintain, and keep in force for the duration of this Contract, insurance in the amounts attached herein and under the requirements specified herein. Furthermore, unless specified or otherwise agreed to by the County, the required insurance shall be in effect prior to the commencement of work by Provider and shall continue in full force until the earlier as appropriate of (i) the expiration of this Contract; or (ii) such time as the County notifies Provider that such insurance is no longer required. Any insurance or self-insurance available to the County shall be in excess of, and non-contributing with, any insurance required from Provider. Provider's insurance policies shall apply on a primary basis. If, at any time during the Contract, an insurer or surety fails to provide insurance to Provider or otherwise fails to comply with the requirements of this Contract, Provider shall immediately notify the County and replace such insurance or bond with an insurer meeting such requirements. Approval. Prior approval of the insurance policies by the County shall be a condition precedent to any payment of consideration under this Contract and insurance must be submitted for review and approved by the County prior to the commencement of work. Any failure of the County to timely approve or failure to disapprove the insurance furnished by Provider shall not relieve Provider of Provider's full responsibility to provide the insurance required by this Contract. Continuing Coverage. The County's approval of any changes to insurance coverage during the course of performance shall constitute an ongoing condition subsequent to this Contract. Renewal. Provider shall provide the County with renewal or replacement certificates no less than thirty (30) days before the expiration or replacement of the required insurance, Additional Insured Endorsement. The County, its officers, employees, and authorized agents shall be named as additional insureds for all liability arising under this Contract except on Workers' Compensation and Professional Liability policies, An original additional insured endorsement signed by an authorized insurance company representative must be submitted to the County to evidence the endorsement of the County as an additional insured on all policies, Subrogation. Each liability insurance policy, except Professional Liability and Workers' Compensation, shall provide for a waiver of subrogation as to all additional insureds, and shall be issued by insurance companies authorized to do business in the State of Texas, and currently rated by A.M. Best as "A-" or better, Policy Cancellation Endorsement. Except for ten (10) days notice for non-payment of premium, each insurance policy shall be endorsed to specify that without thirty (30) days prior written notice to the County, the policy shall not be canceled, non-renewed, or coverage and/or limits reduced or materially altered. A copy of this signed endorsement must be attacll1ed to this Contract. Page 17 of 18 Alternative Insurability, Notwithstanding the requirements of this Attachment, the County reserves the right to consider reasonable alternative methods of insuring the Contract in lieu of the insurance policies and/or bonds required. It will be Provider's responsibility to recommend to the County alternative methods of insuring the Contract. Any alternatives proposed by Provider should be accompanied by a detailed explanation regarding Provider's inability to obtain insurance coverage as described in this Contract. The County shall be the sole and final judge as to the adequacy of any substitute form of insurance coverage. [Specific Coverage-Certificate( s) of Liability Insurance follow] Page 18 of 18 Policy No. 6808295L269 COMMERICAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A, The following is added to WHO IS AN INSURED (Section II): Any person or organization that you agree in a "contract or agreement requiring insurance" to in- clude as an additional insured on this Coverage Part, but only with respect to liability for "bodily in- jury", "property damage" or "personal injury" caused, in whole or in part, by your acts or omis- sions or the acts or omissions of those acting on your behalf: a, In the performance of your ongoing opera- tions; b, In connection with premises owned by or rented to you; or c. In connection with "your work" and included within the 'products-completed operations hazard". Such person or organization does not qualify as an additional insured for "bodily injury", "property damage" or "personal injury" for which that per- son or organization has assumed liability in a con- tract or agreement. The insurance provided to such additional insured is limited as follows: d. This insurance does not apply on any basis to any person or organization for which cover- age as an additional insured specifically is added by another endorsement to this Cover- age Part. e. This insurance does not apply to the render- ing of or failure to render any "professional services". f. The limits of insurance afforded to the addi- tional insured shall be the limits which you agreed in that "contract or agreement requir- . ing insurance" to provide for that additional insured, or the limits shown in the Declara- tions for this Coverage Part, whichever are less. This endorsement does not increase the limits of insurance stated in the LIMITS OF CG 03 81 09 07 INSURANCE (Section III) for this Coverage Part. B. The following is added to Paragraph a. of 4. Other Insurance in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV): However, if you specifically agree in a "contract or agreement requiring insurance" that the insurance provided to an additional insured under this Cov- erage Part must apply on a primary basis, or a primary and non-contributory basis, this insurance is primary to other insurance that is available to such additional insured which covers such addi- tional insured as a named insured, and we will not share with the other insurance, provided that: (1) The "bodily injury" or .property damage" for which coverage is sought occurs; and (2) The "personal injury" for which coverage is sought arises out of an offense committed; after you have entered into that "contract or agreement requiring insurance". But this insur- ance still is excess over valid and collectible other insurance, whether primary, excess, contingent or on any other basis, that is available to the insured when the insured is an additional insured under any other insurance. C, The following is added to Paragraph 8, Transfer Of Rights Of Recovery Against Others To Us in COMMERCIAL GENERAL LIABILITY CON- DITIONS (Section IV): We waive any rights of recovery we may have against any person or organization because of payments we make for "bodily injury., "property damage. or .personal injury. arising out of .your work. performed by you, or on your behalf, under a "contract or agreement requiring insurance" with that person or organization. We waive these rights only where you have agreed to do so as part of the .contract or agreement requiring insur- ance" with such person or organization entered into by you before, and in effect when, the "bodily @ 2007 The Travelers Companies, Inc. Includes the copyrighted material 01 Insurance Services Office, Inc., with its permission. Page 1 of 2 CQMMERICAL GENERAL LIABILITY injury" or "property damage" occurs, or the "per- sonal injury" offense is committed. D. The following definition is added to DEFINITIONS (Section V): "Contract or agreement requiring insurance" . means that part of any contract or agreement un- der which you are required to include. a person or organization as an additional insured on thisCov- erage Part, provided that the "bodily injury" and "property damage" occurs, and the "personal in- jury" is caused by an offense committed: a. After you have entered into that contract or agreement; b. While that part of the contract or agreement is in effect; and c, Before the end of the policy period. PI+- ~ Maurice Thornton, Account Manager Authorized Representative August 18, 2011 Page 2 of 2 @ 2007 The Travelers Companies, Inc. Includes the copyrighted material of Insurance Services Office, Inc., with its permission. CG 03 81 09 07 1 Policy No. BA8295L915 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this endorse- ment, the provisions of the Coverage Fonn apply unless modified by the endorsement. The following is added to the Section II - Liability Coverage, Paragraph A,1. Who Is An Insured Pro- vision: Any person or organization that you are required to include as additional insured on the Coverage Fonn in a written contract or agreement that is signed and executed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period is an "insured" for LiabUity Coverage, but only for damages to which this Insurance applies and only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Section II. Plr 1U--- Maurice Thornton, Account Manager Authorized Representative August 18. 2011 CA T4 37 08 08 C 2008 The Travelers Companies, Inc. Page 1 of 1 Policy No. BA8295L915 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POUCY. PLEASE READ IT CAREFULLY. BLANKET WAIVER OF SUBROGATION This endorsement modifies Insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this endorse- ment. the provisions of the Coverage Form apply unless modfifled by the endorsement. Paragraph 5. Transfer of Rights Of Recovery Against Others To Us of the CONDITIONS section is replaced by the following: 5, Transfer Of Rights Of Recovery Against Oth- ers To Us We waive any right of recovery we may have against any person or organization to the extent required of you by a written contract executed prior to any "accident" or "loss". provided that the "accident" or "toss" arises out of the operations contemplated by such contract. The waiver ap- plies only to the person or organization desig- nated in such contract. ~r-1LL- Maurice Thornton. Account Manager Authorized Representative August 18, 2011 CA T3 40 08 08 e 2008 The Travelers Companies. Inc. Page 1 of 1 APPROVE PROFESSIONAL SERVICES PROVIDER CONTRACT NO. 04-5107-483 WITH CIVILCORP AND AUTHORIZE COUNTY JUDGE TO SIGN: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve the Professional Services Provider Contract No. 04-5107-483 with CivilCorp and authorize Judge Pfeifer to sign, Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. :.)7;L PROFESSIONAL SERVICES PROVIDER CONTRACT No. 04-5107-483 WORK ORDER DRIVEN Calhoun County, Texas (the "County") and CivilCorp ("Provider") enter into the following contract for professional engineering services (the "Contract") pursuant to the Professional Services Procurement Act, Tex. Gov't Code Ann. Chapter 2254, et. seq. I. DEFINITIONS/INTERPRETIVE PROVISIONSIPROJECT DESCRIPTION 1.01 DEFINITIONS "Administrative and Audit Regulations" means the statutes and regulations included in Titles 15 and 43, Code of Federal Regulations; applicable chapters of the Texas Government Code; and the requirements of Article VI herein. With regard to any federal funding, agencies with the necessary legal authority include the relevant federal agency, the Comptroller General, the General Accounting Office, the Office of Inspector General, and any of their authorized representatives. With regard to any state funding, agencies with the necessary legal authority include the relevant state agency, the State Auditor's Office, and the Texas Attorney General's Office. "Attachment" means documents, terms, conditions, or additional information physically added to the Contract following the execution page or included, as if physically, by reference within the body of this Contract. "Contract" means this entire document, along with any Attachments, both physical and incorporated by reference. "County" means Calhoun County, its elected officials, officers, employees, and designees. "Deliverables" means any report, data, document, photograph, or other submission required under the terms of this Contract or Work Order, in whatever form. "Federal Assurances" means Standard Form 424B (Rev. 7-97), as prescribed by OMB Circular A-102 (non-construction projects); or Standard Form 424D (Rev, 7-97), as prescribed by OMB Circular A-102 (construction projects), in Attachment A, attached hereto and incorporated herein for all purposes. Page 1 of 18 ,/ "Federal Certifications" means U,S, Department of Commerce Form CD-512 (7-91) LF, "Certifications Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion - Lower Tier Covered Transactions and Lobbying," in Attachment B, attached hereto and incorporated herein for all purposes. "General Affirmations" means the statements in Attachment C, attached hereto and incorporated herein for all purposes, which Provider affirms by executing this Contract. "HUB" means Historically Underutilized Business, as defined by Chapter 2161 of the Texas Government Code. "Project" means the professional engineering services provided, described in Section 1.03 of this Contract. "Public Information Act" means Chapter 552 of the Texas Government Code. "Solicitation" means the "Request for Qualifications for Professional Engineering Services in support of Calhoun County State and Federal Grants," incorporated herein by reference for all purposes in its entirety, including any attachments. "Solicitation Response" means Provider's full and complete response to the Solicitation, which response is incorporated herein by reference for all purposes in its entirely, including any attachments. "Subcontractor" means an individual or business that signs a contract or other similar agreement with Provider to perform part or all of Provider's obligations under this Contract. "Work Order" means an individually negotiated document authorizing work to be performed under this Contract, if any, 1.02 INTERPRETIVE PROVISIONS a. The meanings of defined terms are equally applicable to the singular and plural forms of the defined terms. b. All attachments within this Contract, including those incorporated by reference, and any amendments are considered part of the terms of this Contract. c. Time is of the essence in this Contract. 1.03 PROJECT Provider may provide professional engineering services under an executed Work Order in the following areas: a. Development of protection and restoration methods for beaches, dunes, bay shorelines, coastal marshes and wetlands; b. Design of beach nourishment projects, shore protection projects, and coastal structures; Page 2 of 18 c. Economic analysis of public and/or private recreational and environmental benefits and cost allocation strategies; d. Development of construction plans and specifications, bid documents, and bid analysis; e. Development of project applications and supporting documentation; f, Regulatory issues and permitting management and oversight; g. Construction management and oversight; h. Study of beach morphology, beach face/nearshore processes, and dune dynamics; 1. Study of mechanics and dynamics of waves, currents, sediment transport, and interaction with structures; J, Geotechnical and geophysical investigations necessary for the design of coastal engineering construction projects; k. Monitoring and data collection in the beach and nearshore environment; 1. Marsh and wetland monitoring; m, Study of flora, fauna, and habitats of beaches, coastal marshes, and other inter-tidal and sub-tidal environments; n. Geographic Information System (GIS) application to coastal projects; 0, Assessment of vessel wakes and surges; p. Study of hydraulics of channels, bays, and inlets; q, Sediment budget management, inlet management planning, and sediment source identification and quantification; r. Storm hazard analysis, failure analysis, probability, and certainty; s. Study of long-term response to coastal hazards, such as sea level rise and hurricanes; 1. Study of sustainable coastal development in eroding areas; u. Applications of dredging and the beneficial use of dredged materials; v. Development of local, state, and federal authorities, and funding strategies for erosion response and disaster recovery; w. Inter-governmental coordination, public outreach, and consensus building; x, Independent engineering review of all above-mentioned services, 1.04 WORK ORDERS a. If Provider is selected to carry out an individual project, a Work Order shall be issued by the County. Multiple Work Orders may be issued during the term of this Contract, all of which shall be in writing and signed by both parties. Each Work Order shall include a scope of services; a list of tasks required; a time schedule; a list of deliverables; a project budget; and such other information or special conditions as may be necessary for the work assigned. Upon execution by both parties, each Work Order shall become an attachment to this Contract and all attachments thereafter being referred to collectively as the "Contract." b. Nothing in this Contract expresses or guarantees that the County will issue Work Orders to Provider for any of the tasks set forth in Section 1.03 above. All work requested under this Contract will be required on an irregular and as needed basis throughout the Contract term. The County makes no guarantee of volume or usage under this Contract. Page 3 of 18 _i II. TERM 2.01 DURATION This Contract shall be effective as of the date executed by the last party and shall terminate on December 31, 2015. The County, at its own discretion, may extend this Contract annually for up to four (4) additional years, subject to terms and conditions mutually agreeable to both parties. 2.02 EARLY TERMINATION Either party may terminate this Contract by giving written notice to the other party, specifying a termination date at least thirty (30) days subsequent to the date of the notice. Upon receipt of any such notice, Provider shall cease work, undertake to terminate any relevant subcontracts, and incur no further expense related to this Contract. Such early termination shall be subject to the equitable settlement of the respective inter~sts of the parties, accrued up to the date of termination. III. CONSIDERATION 3.01 FEES AND EXPENSES Provider shall be compensated on a negotiated fee basis, per Work Order, in accordance with the fee schedule attached as Attachment D. The attached fee schedule shall be applied to all Work Orders for the duration of the Contract unless the County, at its own discretion, approves a revised fee schedule prior to the issuance of a Work Order. 3.02 Requests for payment for work performed under an executed Work Order must be supported by documentation that, in the judgment of the County, allows for full substantiation of the costs incurred. IV. PROVIDER'S WARRANTY, AFFIRMATION, AND ASSURANCES 4.01 PERFORMANCE WARRANTY Provider warrants that all services performed under this Contract will be performed in a manner consistent with a degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. Provider warrants that all work product ("Deliverables") under this Contract shall be completed in a manner consistent with standards in applicable trade, profession, or industry; shall conform to or exceed the specifications set forth in incorporated Work Order Attachments (if any); and shall be fit for ordinary use, of good quality, and with no material defects. If Provider fails to provide Deliverables timely or to perform satisfactorily under conditions required by this Contract, the County may require Provider, at its sole expense, to (a) repair or replace all defective or damaged Deliverables; (b) refund any payment received for all defective or damaged Deliverables and, in conjunction therewith, require Provider to Page 4 of18 accept the return of such Deliverables; and/or (c) take necessary action to ensure that future performance and Deliverables conform to the Contract requirements. 4.02 FEDERAL ASSURANCES To the extent that they are applicable, Provider further certifies that the Federal Assurances in Attachment A have been reviewed and that Provider is in compliance with each of the requirements reflected therein. 4.03 FEDERAL CERTIFICATIONS To the extent that they are applicable, Provider further certifies that the Federal Certifications in Attachment B have been reviewed and that Provider is in compliance with each of the requirements reflected therein. In addition, Provider certifies that it is in compliance with any other applicable federal law, rule, or regulation, as it may pertain to this Contract. 4.04 GENERAL AFFIRMATIONS Provider certifies that the General Affirmations in Attachment C have been reviewed and that Provider is in compliance with each of the requirements reflected therein. 4.05 SUBCONTRACTOR CERTIFICATIONS Provider certifies that all subcontractors that receive more than $100,000 in connection with any work performed under this Contract will be required to fill out and submit to Provider the Federal Assurances in Attachment A and Federal Certifications in Attachment B. V. OWNERSHIP 5.01 OWNERSHIP AND THIRD PARTY RELIANCE (a) The County shall own, and Provider hereby assigns to the County, all right, title, and interest in all services to be performed; all goods to be delivered and/or all other related work product prepared, or in the course of preparation, by Provider (or its subcontractors) pursuant to this Contract, together with all related worldwide intellectual property rights of any kind or character (collectively, the "Work Product"). Under no circumstance will any license fee, royalty, or other consideration not specified in this Contract be due to Provider for the assignment of the Work Product to the County or for the County's use and quiet enjoyment of the Work Product in perpetuity. Provider shall promptly submit all Work Product to the County upon request or upon completion, termination, or cancellation of this Contract for any reason, including all copies in any form or medium. (b) Provider and the County shall not use, willingly allow, or cause such Work Product to be used for any purpose other than performance of Provider's obligations under this Contract without the prior written consent of either party. Work Product is for the exclusive use and benefit of, and may be relied upon only by the parties, Prior to distributing any Work Product to any third party, the parties shall advise such third parties that if it relies upon or uses such Work Product, it does so entirely at its own risk without liability to Provider or the County. Page 5 of 18 VI. RECORDS, AUDIT, AND PUBLIC DISCLOSURE 6.01 BOOKS AND RECORDS Provider shall keep and maintain under generally accepted accounting principles or the Governmental Accounting Standards Board practices, as applicable, full, true, and complete records necessary to fully disclose to the County, the Texas State Auditor's Office, the United States Government, and/or their authorized representatives sufficient information to determine compliance with the terms and conditions of this Contract and aU state and federal rules, regulations, and statutes. 6.02 INSPECTION AND AUDIT Provider agrees that all relevant records related to this Contract and any Work Product produced in relation to this Contract, including the records and Work Product of its subcontractors, shall be subject to the Administrative and Audit Regulations. Accordingly, such records and Work Product shall be subject, at any time; to inspection, examination, audit, and copying at any location where such records and Work Product may be found, with or without notice from the County or other government entity with necessary legal authority. Provider agrees to cooperate fully with any federal or state entity in the conduct of inspection, examination, audit, and copying, including providing all information requested, Provider will ensure that this clause concerning federal and state entities' authority to inspect examine, audit and copy records and Work Product and the requirement to fully cooperate with the federal and state entities, is included in any subcontract it awards. 6.03 PERIOD OF RETENTION All records relevant to this Contract shall be retained for a minimum of five (5) years or as required by federal regulation application to the Project. The period of retention begins at the date of payment by the County for the services or from the date of termination of the Contract, whichever is later. The period of retention may be extended for a period reasonably necessary to complete an audit and/or to complete any administrative proceeding or litigation that may ensue. 6.04 PUBLIC RECORDS Pursuant to the Public Information Act, records received from Provider may be open to public inspection and copying. The County will have the duty to disclose such records, unless a particular record is made confidential by law or exempted from the Act. Provider may clearly label any individual records as a "trade secret," provided that Provider thereby agrees to indemnify and defend the County for honoring such designation. The failure to so label any record shall constitute a complete waiver of any and all claims for damages caused by release of the records, If the County receives a request for a labeled record, the County will notify Provider of the request in accordance with the Public Information Act. Page 6 of 18 VII. MISCELLANEOUS PROVISIONS 7.01 INSURANCE Provider shall acquire, for the duration of this Contract, insurance and/or bonds with financially sound and reputable independent insurers licensed by the Texas Department of Insurance, in the type and amount included below and on Attachment E. · Calhoun County must be listed as an additional insured on a certificate of insurance for general liability ($1,000,000/$2,000,000), workers' compensation (in accordance with state law) and auto insurance ($100,000/$100,000/$300,000). · Provider must submit a certificate of liability insurance as required under this Contract, including (if requested) a schedule of coverage (or "underwriter's schedules") establishing to the satisfaction of the County the nature and extent of coverage granted by each such policy. 7.02 LEGAL OBLIGATIONS Provider shall procure and maintain for the duration of this Contract any state, county, city, or federal license, order, insurance, waiver, permit, qualification or certification required by statute, ordinance, law, or regulation to be held by Provider to provide the services required by this Contract. Provider will be responsible for payment of all taxes, assessments, fees, premiums, permits, and licenses required by law, Provider agrees to be responsible for payment of any such government obligations not paid by its subcontracts . during .performance of this Contract. 7.03 INDEMNIFICATION Except for damages directly or proximately caused by the gross negligence of the County, Provider shall agree to assume all risks and responsibility for, and agrees to indemnify, defend, and save harmless, the County, its elected and appointed officials and department heads, and its agents and employees from and against all claims, demands, suits, actions, recoveries, judgments, and costs and expenses, including reasonable attorney's fees, for the defense thereof in connection therewith on account of the loss of life, property or injury or damage to the person which may arise from Provider's operations under this Contract, its use of county facilities and/or equipment or from any other breach on the part of Provider, its employees, agents or any person(s) in or about the county's facilities with the expressed or implied consent of the County, Such indemnification includes any claims or amounts arising or recoverable under federal or state workers' compensation laws, the Texas Tort Claims Act, or any other such laws. Provider further agrees to indemnify and hold the County harmless from all claims of subcontractors and its laborers incurred in the performance of this Contract. Provider shall furnish satisfactory evidence that all obligations of this nature herein above designated have been paid, discharged or waived. If Provider fails to do so, then the County reserves the right to pay unpaid bills of which the County has written notice direct and withhold from Provider 's unpaid compensation a sum of money reasonably sufficient to liquidate any and all such lawful claims. Provider shall be responsible for the safety and well being of its employees, customers, and invitees. These requirements shall survive the term of this Contract until all claims, if Page 7 of 18 -I I i any, have been settled or resolved and suitable evidence to that effect has been furnished to the County. The provisions of this Section 7.03 shall survive termination of this Contract. 7.04 ASSIGNMENT AND SUBCONTRACTS Provider shall not assign, transfer, or delegate any rights, obligations, or duties under this Contract without the prior written consent of the County, Notwithstanding this provision, it is mutually understood and agreed that Provider may subcontract with others for some or all of the services to be performed. In any approved subcontracts, Provider shall legally bind such subcontractor to perform and make such subcontractor subject to all the duties, requirements, and obligations of Provider as specified in this Contract. Nothing in this Contract shall be construed to relieve Provider of the responsibility for ensuring that the goods delivered and/or the services rendered by Provider and/or any of its subcontractors comply with all the terms and provisions of this Contract. Provider will provide written notification to the County of any such subcontractor performing fifteen percent (15%) or more of the work under this Contract, including the name and taxpayer identification number of subcontractor, the task(s) being performed, and the number of subcontractor employees expected to work on the task. 7.05 HISTORICALLY UNDERUTILIZED BUSINESSES (HUBS) It is the County's policy to assist HUBs, whenever possible, to participate in providing goods and services to the County. The County encourages those parties with whom it contracts for the provision of goods and services to adhere to this same philosophy in selecting subcontractors to assist in fulfilling their obligations with the County, 7.06 RELATIONSHIP OF THE PARTIES Provider is associated with the County only for the purposes and to the extent specified in this Contract, and, in respect to Provider's performance pursuant to this Contract, Provider is and shall be an independent contractor and, subject only to the terms of this Contract, shall have the sole right to supervise, manage, operate, control, and direct performance of the details incident to its duties under this Contract. Nothing contained in this Contract shall be deemed or construed to create a partnership or joint venture, to create relationships of an employer-employee or principal-agent, or to otherwise create for the County any liability whatsoever with respect to the indebtedness, liabilities, and obligations of Provider or any other party, Provider shall be solely responsible for, and the County shall have no obligation with respect to: (a) withholding of income taxes, FICA, or any other taxes or fees; (b) industrial or workers' compensation insurance coverage; (c) participation in any group insurance plans; (d) participation or contributions to a retirement program.; (e) accumulation of vacation leave or sick leave; or (f) unemployment compensation coverage. 7.07 COMPLIANCE WITH OTHER LAWS In the performance of this Contract, Provider shall comply with all applicable federal, state, and local laws, ordinances, and regulations. Provider shall make itself familiar with Page 8 of 18 and at all times shall observe and comply with all federal, state, and local laws, ordinances, and regulations that in any manner affect performance under this Contract. Provider will be deemed to have knowledge of all applicable laws and regulations and be deemed to understand them. 7.08 SEVERABILITY If any provision contained in this Contract is held to be unenforceable by a court of law or equity, this Contract shall be construed as if such provision did not exist and the non- enforceability of such provision shall not be held to render any other provision or provisions of this Contract unenforceable. 7.09 FORCE MAJEURE Except with respect to the obligation of payments under this Contract, if either of the parties, after a good faith effort, is prevented from complying with any expressed or implied covenant of this Contract by reason of war; terrorism; rebellion; riots; strikes; acts of God; any valid order, rule, or regulation of governmental authority; or similar events that are beyond the control of the affected party (collectively referred to as a "Force Majeure"), then while so prevented, the affected party shall not be liable for damages for failure to comply with such covenant. In any such event, the party claiming Force Majeure shall promptly notify the other party of the Force Majeure event in writing and, if possible, such notice shall set forth the extent and duration thereof, The party claiming Force Majeure shall exercise due diligence to prevent, eliminate, or overcome such Force Majeure event where it is possible to do so and shall resume performance at the earliest possible date. However, if non-performance continues for more than thirty (30) days, the County may terminate this Contract immediately upon written notification to Provider: 7.10 GOVERNING LAW This Contract and the rights and obligations of the parties hereto shall be governed by, and construed according to, the laws of the State of Texas, exclusive of conflicts of law provisions. Nothing in section shall be construed as a waiver of sovereign immunity by the County. 7.11 NOTICES Any notices required under this Contract shall be deemed delivered when deposited either in the United States mail, postage paid, or with a common carrier, signature required, to the appropriate address below: Calhoun County Calhoun County Judge 211 South Ann Street Port Lavaca, TX 77979 Provider CivilCorp 1501 E. Mockingbird Lane, Ste. 406 Page 9 of 18 Victoria, TX 77904 Attn: Ben Galvan Notice in any other manner shall be deemed effective only if and when received and acknowledged by the party to be notified. Either party may change its address for notice by written notice to the other party as herein provided. 7.12 ENTIRE CONTRACT AND MODIFICATION This Contract and its integrated attachments constitute the entire agreement of the parties and are intended as a complete and exclusive statement of the promises, representations, negotiations, discussions, and other agreement that may have been made in connection with the subject matter hereof. CALHOUN COUNTY CIVILCORP /f1Id~) /jL/ Michael J. Pfeifer Calhoun County Judge. Date of t~xecution: If,. f - / / ~~ /Name: Bert ~~A/4N Title: P~;JI p,eN r Date of execution: <! - 3/-/1 Page 10 of 18 ATTACHMENT A FEDERAL ASSURANCES Page 11 of 18 9. Will comply, as 8pP.Iicabte, with the provisions of the Davis- Bacon Act (40 U.S.C, ~~278a to 276a-7), the Copeland Act (40 U.S.IC. S276c and 18U.S.C. fi874), and the Contract Work HclUrs and Safety Standards Act (40 U.S.C. H327- 333). regarding labor standards for federally-asslsted construclion subagreements. 10. Will comply, If applicable, with flood insurance purchase requiremenlS of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase floodinsuranee if the total cost of Insurable constructiOn and acquisition Is $10,000 or more. 11. Win comply with environmental standards which may be prescribEld pursuant to the following: (a) institution of environmental q\lallty control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executlv,e Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlarlds pursuant to EO 11990; (d) evaluation of flood hazards in fIoodplall!lS In accordance with EO 11988; (e) assurance of project ctlnsistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U,S.C, ~~1451 et seq.)j(ij COnfOrmity of Federal IiCtions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955. as amended (42 U,S.C. H7401 etseq.); (9) protection of undergnliund sources of drinking water under the Safe Drinking Water Act of 1974. as amended (P.L 93-523); and. (h), protection of endangered species under the Endang6lred Species Act of 1973, as amended (P,L 93- 205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. M1271 et saq,) related to protectlng components or potential componenls of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Sectfon 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 5'170), EO 11593 . (identiflcation and protectiOn of historic properties). and the Archaeological and H'lStOric Pmservation Act of 1974 (16 U.S.C, ~-1 et seq.). 14. Will comply with P.L 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the LaboratolY Animal Welfare Act of 1966 (P.L. 89-544. as amended. 7 U.S.C. ~2131 et seq.) pertaining to the care. handling, and treatment of warm blOoded animalS held for research, teaching, or other activities supported by this awaId of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. M4801 et. seq.) which prohibits the use of Iead-based paint In construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance aUdits in accordance with the Single Audit Act Amendmen1sof 1996 and OMB Circular No. A-133. ftAudits .ofStates. Local Governments, and Non-Profit OrganIzatiOns." 18. Will comply with aD applicable requirements of all other Federal laws. executive orders. regulations. and policies governing this program. SIGNATURE OI~ORIZED CERTIFYING OFFICIAL TITLE ~~ (' /JiL--- ,0/1 f SiP e/\/ I APPUCANTORGANIZATlON DATE SUBMITTED C (,II( CO(~.~ LL. .C- rjc./G J S T '3/ 20// I I Standard FomI4:M8 (ASv.7087) 8aek 11. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation ASSistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatmen,t of persons displaced or whose property is acquired as a result of Federal and federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 12. Will comply with the provisions of the Hatch Act (5 U.S.C. ~~1501-'1508 and 7324-7328) which limit the political activities of employees whoSE! principal employment activities are funded in Whole or in part with Federallunds. 13. Will comply, as applicable, with the provisions of the Davls- Bacon Act (40 U.S.C. ~~276a to 276a-7), the Copeland Act (40 U.S.C. ~276c and 18 U.S,C. ~74). and the COntract Work Hours and Safety Standards Act (40 U.S.C. M327- 333) regarding labor standards for federally-assisted COnstruction subagreements. 14. Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L, 93"234) which requires recipients in a special flood hazard area to partlcipate in the program and to purchase flood Insurance It the total cost of insurable construction and acquisition is $10.000 or more. 15. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Polley Act of 1969 (P.L 91- 190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (e) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. ~~1451 at seq.); (f) confonnity of Federal actions to State (Clean Air) Implementation Plans under Section 17a(c) of the Clean Air Act of 1955, as amended (42 U.S,C. ~~7401 at seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection Of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 16. Will comply with the. Wild and Scenic Rivers Act of 1968 (16 U.S.C. ~S1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 17. Will assist the awarding agency in assuring compliance with Section 106 ot the National Historic Preservation Act of 1966. as amended (16 U.S.C. ~70), EO 11593 (identification and protection of historic propertles), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. ~~9a.1 et seq.). 18. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-l33, . Audits of States, Local Governments. and Non-Profit Organizations." 19. wili comply with all applicable requirements of all other Federal laws, executive orders. regulations, and policies goveming this program. SIGNATURE OF~RIZED CERTIFYING OFFICIAL TITLE /?:~ /~ p~ ~SIj)EvVT APPLICANT ORGANIZATION DATE SUBMITIED <:::. ,1I'L <O~p LL c.. 8 ..31- I / J SF-424D (Rev, 7-97) Back ATTACHMENT B FEDERAL CERTIFICATIONS Page 12 of 18 FORMCOoS12 (7-91) I.F ,J 1 I u.s. OEPARlMENT OF COMMERCE CERTIFICATIONS REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS AND LOBBYING Applicants should refer to the regulations cited below to determine the certification to which thay are required to attest. Applicants should alSO review the instructions for certification inclUded in the regulations before completing this fann. Signature on this form provides for compOance with certification requirements under 15 CFR Part 26, "Govemmentwide Debarment and Suspension (Nonprocurement)" 'and 15 CFR Part 28, "New Restrictions on Lobbying." 1. DEUARMENT, SUSPENSION, INEUGlBIUTV AND VOI.UNTARV EXCLUSION-LOWER nER COVEREDTRANSACnONS As required by executive Order 12549, Debarment and Suspension. and implemented aIlS CFR Part 26. Section 26.510. Participants responsibilitieS, for prospective participants in lower Iier ooveted 'IrlJnSaClions (except subcOntracts for goods or services under Ihe $25,000 small purchase threshold unless the sublier recipient will have a critical influence on or substantive control over the award). lIS defined at 15 CF Pan 26, Sections 26.105 and 26.110- (1) The~JfOS\)eclivelower tier participant certifies, by submission of this proposal. that neither il nor its principals is presently debarred, SUSpendIW. proposed for debarment, declared inengible. or voluntarily excluded from patticipation In this ltansaction by any Federal department or agency. (2) Where the plO$pective Iowet tier participant Is unable to cattily to any (:If Il'le statements In this cattiflcation, such prospective partlciplmt shall attach an explanation to this proposal. 2. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implamented at 15 CFR Pan 28, for persons entering Into a grant, cooperallve agreement Ot oontract over $100,000 or a loan or loan guarantee over $150,000 as defined at 15 CFR Part 28. Sections 28.105 nnd 28.110, the appficant certifies that 10 the best of his or her knowledge and belief, that: (1) No l=edeml appropriated fundS have been paid or will be paid. by or on behalf of the undersigned, to any person for Influencing or attempting to influence an officer or employee of any agency, a Membet of CongtllSS in conncection wlth.lhe awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering :Inlo of any cooperative agreement, and the extenSion, continuation, renewal. amendment, or modification of any Federal contract, grant, loan; or cooperative agreement. (2) If any funds. other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency. a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in oonnection with this Federal contract. granl, loan, or cooperativeagreemen1. the undel'Signed shall oomplete and submit Slandard Form-LLL, "Disclosure Form to Repon lobbying.. in accordance with Its instructions. (3) The undel'Signed shall l'eClulre thai the language of this cettification be included in the award doCuments for all subawards at all tiers Oncluding subcontracts, subgrants, and contracts under grants, loans. and cooperative agreements) and that all subreclpients shall oenify and disclose accordingly. This certification Is a material representation of f80l upon whiCh reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequi$ite. for making or entering into this transaction imposed by section 1352, tllle 31, U.S. Code. Any person who falls to lite the required certification shall be sUbject to a cMI penalty of not less than $10,000 and not more than $100,000 for each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned stales, to the best of his or her knowledge and beftef; Ihat: In any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress. an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United Slales to insure or guarantee a loan. the undersigned shall complete and submit Standard Form- Lll.,"DiscfOsure FORn to Report Lobbying," in aooordance wilh Its instructions. Submission of this statemenlls a prerequisite for making or entering into this lransaction Imposed by section 1352, title 31. U.S. Code, Any person wholaRs 10 file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. As the duly authoriZed representative of the applicant, I hereby certify that the applicant will comply with the above applicable certitication(s). NAME OF APPLICANT C 1.11 L C. O~~ t,.(.,. C. PRINTED N.AME AND TITlE OF AUTHORIZED 'REPRESENTATIVE 8 ~ ,'0/ AWARD NUMBER AND/OR PROJECT NAME Dtf- 5J01-4~3 G lIj'-tl~tJ I ,:J/f.UI S:>/!,;J r SIGN;;~ ~_ --, DATE cf. 3/- II I NONtE DISCLOSURE OF LOBBYING ACTIVITIES --- COmplete this tom to disclose lobbying activities pursuant to 31 U.S.C. 1352 Approved by OMB 0348-0046 (See reverse for public burden disclosure.) 1. Type of Fetteral Action: 2. Status of Federal Action: 3. Report Type: o a. contract Oa. bid/offer/application o a. initial filing b. grant b. initial award b. material change c. cooperative agreement C. post-award For Material Change Only: d.loan year quarter 9. loan guarantee date of last report _ - f. loan iinsurance 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No.4 is a Subawardee, Enter Name OPrlme o SUb8W81dee and Address of Prime: Tier_, if known: Conaressional District if known: 4c Conaressional.Distrlct, if known: 6. Federal DElP8rtmentlAgency: 7. Federal. Program NamelDescriptlon: . CFDA Number, if applicable: I 8. Federal A(mon Number, if known: 9. Award Amount, if known: $ 10. a.Name and Address of Lobbying Registrant b, Individuals Performing Services (including address if ( if Individual, last name,first name, M/): different from No. 10a) (.last name, first name, M/): /"'7 L " 11 Information _sled _ugh lhis "'"" is authorized by bile 31 U.S.C. section Signature: ~- /// . 1352. This D",closure of lobbying activities is a malarial ~on oflatt upon _ no1la_ was plll<led by Ille der _ _ !his ltansaCtion ..... modo Print Name: 8ff^, ~14t. cJA-N or entellld .tnlO. This CfiSdOsun; is required pursuant to 31 U.S.C. 1352. This InfOrmation wiR be avellallle for public in8jl8Ction. Any person who falls to fila Ille Title: .p/2.6~.1 PI5"J T required dieclos"", Shall be Sllbjectlo 0 civil penalty of nolless than $10,000 and not more than $100~ tot dOd\ 8UChfahuf'U. '361- 57~- ,?>U\) .9 -3/- If Telephone No,: Date: Federal Use Only: I Authorized for L.oCaI Reproduction Standard Form LLL (Rev. 7.97) ATTACHMENT C GENERAL AFFIRMATIONS Page 13 of 18 GENERAL AFFIRMATIONS Provider agrees without exception to the following affirmations: 1, Provider has not given, offered to give, nor intends to give at anytime hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with this Contract. 2, Provider certifies that the individual or business entity named in this Contract: (i) has not been subjected to suspension, debarment, or similar ineligibility to receive the Contract as determined by any federal, state, or local governmental entity; (ii) is in compliance with the State of Texas statutes and rules relating to procurement; and (iii) is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Provider acknowledges that this Contract may be terminated and payment withheld if this certification is inaccurate. 3. Provider certifies that it is in compliance with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60). Provider shall require this certification in all subcontracts pertaining to the work performed under this Contract. Page 14 of 18 ATT ACHMENTD FEE SCHEDULE Page 15 of 18 LEAp. 'ENGINEERING LEAP Engineering LLC Standard Rate Schedule (LEAP 2010) Classification Rate Classification Rate Principal $225.00 . Registered Surveyor $130.00 Sr. Professional Engineer $150.00 Survey Technician $100.00 Pmfessional Engineer $130.00 Survey Draftsman $85.00 Project Manager $130.00 Two Man Survey Crew $120.00 Graduate Engineer II $105.00 Three Man Survey Crew $165.00 Graduate Engineer I $90.00 Sr. Environmental Scientist $130.00 Engineering Technician IV $115.00 Jr. Environmental Scientist . $100.00 Engineering Technician III $95.00 Environmental Svcs Technician $95.00 Engineering Technician II $80.00 Environmental Svcs Aide $85.00 Engineering Technician I $70.00 Clerical $35.00 ~pecial Eaulpment and Other Fees - direct expenses incll.Jding travel, lodging, sub-consultants, etc. are billed at cost SI)ecial Day Rates When required, services including, but not limited to, expert witness testimony and preparation, deposition, and any other service in which a LEAP professional is required to be available to the client shall be billable at a rate of $1 ,500.00 per day in addition to travel,lodging, etc. Mileage Mileage is billed at the prevailing rate set by the Internal Revenue Service. As of the time of this publishing, the rate is $.51 per mile. Boats and AII-Terl'ain Vehicles: Boat - Inshore Waters - $65.00/hr dock to dock - $400 minimum Marine Waters - $180.00i:lr dock to dock - $1000 minimum. ATV's - $25/hr (added to hourly Survey Crew cost) Rental Equipment: Special Equipment, i.e. side scan sonar, ground penetrating radar, magnetometers, etc. will be billed at cost plus a 5% administrative fee. Reproduction and Delivery Costs: All outsourced reproduction and delivery will be billed at cost plus a 5% administrative fee. All copies and prints produced in-house will be billed as follows: Letter or legal size, blaCk and white: Letter or legal size, color: 11" x 17" black and white sheets: All other large format prints: $0.15/sheet $0.85/sheet $0.65/sheet $1.10/ft2 . Safety and Hazmat Training: Any training required by the Client will be billed at cost plus a 15% administrative fee or may be provided by the client. LEAP Engineering LLq 550 Fannin St., Suite 510, Beaumont, TX 77701 Tel: (409) 813.1862 Fax: (409) 813.1916 Staff Rates for Calhoun CountvCoastal Services: Please find each team member's rates for staff proposed to contribute to the execution of this work in the table below. The rates cover thl~ time period from 2011 to 2014. Michael Balcer Jr., Inc. Category 2011 Rate 2012 Rate 2013 Rate 2014 Rate Senior Project Manager $195.55 $203.37 $211.51 $219.97 Project Manager $139.50 $145.08 $150.88 $156.92 Senior Coastal Engineer S178:09 $185,21 $192.62 $200.33 Project Coastal Engineer $127.21 $132.30 $137.59 $143.09 Staff Coastal Engineer $87.45 $90,95 $94.59 $98.37 Administrative Support $57.77 $60,08 $62.48 $64,98 CADD Support $ 77.50 $80.60 $83.82 $87.18 GIS Support $93,00 $96,72 $100.59 $104,61 Civil Engineer $80.60 $83.82 $87.18 $90.66 Environmental Scientist $108.50 $112.84 $117.35 $122.05 ATTACHMENT A CivilCorp, LLC Standard Rate Table 2011 Labor/Staff Classifications Hourly Rate Seni()r Project Manager $168.00 Engineering Manager $135.00 Proje'ct Engineer/Manager $120.00 Regi!;tered Professional Land Surveyor $140.00 Desi~ln Technician $75.00 Engineer-In-Training $85.00 CADI) Operator $75.00 Admin /Clerical $50.00 Survey Technician $75.00 2-Malll Survey Crew $120.00 3-Malll Survey Crew $160.00 4-Malrl Survey Crew $180.00 Tvpe Unit Rate Travel Mileaae Mile .52/mile AbstralCtor hour $60.00 Paper Plots (11" x 17") each $0.15 Mylar Plots (11" x 17") each $2.00 Mylar Plots (8 Y2" x 11") each $2.00 Repro (B&Wl (8 Y2" x 11") each $0.20 Blueline / Blackline Prints (22" x 34") each $1.95 Roll Plots sauare foot $2.00 GPS Eauipment (Static) unitlhour $20.00 GPS Eauioment (Fast Static or Rapid) unitlhour $20.00 GPS Eauioment (RTK) uniUhour $28,13 Boat / Skiff with Motor day $200.00 Ovemiaht Mail - Letter Size each $25.00 Overniaht Mail - Oversized Box each $30.00 Note: Labor rates are to be escalated 3% per year - -I . f ATTACHMENT E REQUIRED INSURANCE Page 16 of 18 REQUIRED INSURANCE GENERALL Y. Provider shall, at its sole expense, acquire, maintain, and keep in force for the duration of this Contract, insurance in the amounts attached herein and under the requirements specified herein. Furthermore, unless specified or otherwise agreed to by the County, the required insurance shall be in effect prior to the commencement of work by Provider and shall continue in full force until the earlier as appropriate of (i) the expiration of this Contract; or (ii) such time as the County notifies Provider that such insurance is no longer required, Any insurance or self-insurance available to the County shall be in excess of, and non-contributing with, any insurance required from Provider. Provider's insurance policies shall apply on a primary basis. If, at any time during the Contract, an insurer or surety fails to provide insurance to Provider or otherwise fails to comply with the requirements of this Contract, Provider shall immediately notify the County and replace such insunmce or bond with an insurer meeting such requirements. Approval. Prior approval of the insurance policies by the County shall be a condition precedent to any payment of consideration under this Contract and insurance must be submitted for review and approved by the County prior to the commencement of work, Any failure of the County to timely approve or failure to disapprove the insurance furnished by Provider shall not relieve Provider of Provider's full responsibility to provide the insurance required by this Contract. Continuing Coverage. The County's approval of any changes to insurance coverage during the course of performance shall constitute an ongoing condition subsequent to this Contract. Renewal. Provider shall provide the County with renewal or replacement certificates no less than thirty (30) days before the expiration or replacement ofthe required insurance. Additional Insured Endorsement. The County, its officers, employees, and authorized agents shall be named as additional insureds for all liability arising under this Contract except on Workers' Compensation and Professional Liability policies. An original additional insured endorsement signed by an authorized insurance company representative must be submitted to the County to evidence the endorsement of the County as an additional insured on all policies, Subrogation. Each liability insurance policy, except Professional Liability and Workers' Compensation, shall provide for a waiver of subrogation as to all additional insureds, and shall be issued by insurance companies authorized to do business in the State of Texas, and currently rated by A.M. Best as "A-" or better. Policy Cancellation Endorsement. Except for ten (10) days notice for non-payment of premium, each insurance policy shall be endorsed to specify that without thirty (30) days prior written notice to the County, the policy shall not be canceled, non-renewed, or coverage and/or limits reduced or materially altered. A copy of this signed endorsement must be attacIl1ed to this Contract. Page 17 of 18 ,"j i Alternative Insurability. Notwithstanding the requirements of this Attachment, the County reserves the right to consider reasonable alternative methods of insuring the Contract in lieu of the insurance policies and/or bonds required, It will be Provider's responsibility to recommend to the County alternative methods of insuring the Contract. Any alternatives proposed by Provider should be accompanied by a detailed explanation regarding Provider's inability to obtain insurance coverage as described in this Contract. The County shall be the sole and final judge as to the adequacy of any substitute form of insurance coverage. [Specific Coverage-Certificate( s) of Liability Insurance follow] Page 18 of 18 r ~<!ll ACORD CERTIFICA TE OF LIABILITY INSURANCE I DATE (MMfDDIYYYYJ ~. 08/29/2011 THIS CERTIFICAtE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHtS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INS.URANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESE:NTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed, If SUBROGATION IS WAIVED, subject to the t~rms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsementlsi. PRODUCER I S~~I~CT DONNA E DOANE EASLE:Y INSURANCE AGENCY ~.~~'"!.~ e.". (361) 573-9104 I ft.~ M",.(361) 576-6432 P.O. BOX 3311 VICTORIA TX 77903-3311 ~*,,,~k~~. DONNA@EASLEYINSURANCE.COM INSURER'S' AFFORDING COVEl>4GE NAIC# N~Ul>El>' .HARTFORD LLOYDS INS. CO 38253 INSURED IIN~IJRe"": HISCOX INSURANCE CO 10200 CIVILCORP LLC I'NSUR~R C : BEN GALVAN 1501 MOCKINGBIRD, SUITE #406 I '....."e~ ~. VICTORIA TX 77904- INSURER E : IM~1 ,cel> e . COVERAGES CERTIFICATE NUMBER: 0001 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION oOF ANY CoONTRACT .oR OTHER DoOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED oOR MAY PERTAIN, THE INSURANCE AFFoORDED BY THE PoOLlCIES DESCRIBED HEREIN IS SUBJECT ToO ALL THE TERMS, EXCLUSIONS AND CONDITloONS oOF SUCH POLICIES. LIMITS SHoOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I,N~: TYPE (IF INSURANCE ADDL SUeR onl POLICY EFF POLICY EXP I LIMITS A GENERAL LIABILITY Y X 65SBAIL4877 12/3112010 12/3112011 I EACH OCCURRENCE $ 1,000,000 !-,-:- ~ :5MMERCIAL GENERAL LIABILITY DAMAGE TOt~D .__, $ 300,000 f-- CLAIMS.MADE ~ OCCUR MED EXP 'An" one .erson' $ 10,000 , PERSONAL & ADV INJURY $ 1,000,000 I GENERAL AGGREGATE $ 2,000,000 ~L AGGRI~. LIMIT APFlS PER: PRODUCTS-COM~OPAGG $ 2,000,000 X POLICY I ~~,P;: LOC I $ i A jAUToMOBlLE LIABILITY Y X 65UECKJ6363 12/31/2010 12130/2011 I COMBI('lEO SINGLE LIMIT . 1,000,000 '-:-:- ; X ANY AUTO BODILY INJURY (Per person) $ '-- ALL OWNED - SCHEOULED BODIL YINJURY (Per accident) $ ;-,..,.. AUTOS X AUTOS ;X HIRED AUTOS NON.OWNED l'J:.OPERTy'.PAMAGE $ :-- - AUTOS I $ A ;X UMBRELLA LIIIB H OCCUR Y X 65UECKJ6363 12/31/2010 12/31/2011 EACH OCCURRENCE $ 4,000,000 ~ I EXCESS UAB CLAIMS-MAOE AGGREGATE $ 4,000,000 X, nED I X Il>FT~""'nN. 10,000 $ A I WORKERSCOMPErlSATION X S5WBCI02443 12/31/2010 12/3112011 i XI ~',)!9,,~T~T.'=!.~ I 10,1);1' AND EMPLOYERS. IJABILITY N 1,000,000 ~Y PROPRIETOR/PARTNERIEXECUTIVE ~. E.L EACH ACCIDENT $ OFFICERIMEMBER E;J<CLUDED? . N/A 1,000,000 I (Mandatory In NH) , E.L DISEASE - EA EMPLOYEE $ I 'tf yes, desaibe under E.L DISEASE - P"UCY LIMIT $ 1 ,000,000 l ;1 .I B i PROFESSIONAL LIABILITY :1 URA 119145410 12/3112010 12/31/2011 lEACH CLAIM LIMIT 1,000,000 , ! LIMIT OF LIABILITY 1,000,000 DEDUCTIBLE/CLAIM 10,000 DESCRIPTION OF OPERA nONS I LOCATIONS I VEHICLES ~AttaCh ACORD 101, Additional Remarks Sehedule, if more spa.e Is required) DESCRIPTION OF OPERATIONS: CIVIL ENG NEER CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED WITH REGARD TO THE GENERAL LIABILITY AND AUTO POLICIES WHEN REQUIRED BY WRITTEN CONTRACT. CERTIFICATE HOLDER IS GRANTED A WAIVER OF SUBROGATION WITH REGARD TO THE WORKER'S COMPENSATION POLICY CERTIFICATE HOLDER CANCELLATION AI 004845 " "- SHOULD ANY OF THE ABOVE DESCRIBED POLICIES ,BE CANCELLED BEFORE '-, , THE EXPIRATION DATE THEREoOF, NOTICE WILL BE DELIVERED IN CALHOUN COUNTY ACCORDANCE WITH THE POLICY PROVISIONS. 211 SOUTH ANN ST PORT LAVACA TX 77979- AUTHORIZED REPRESENTATIVE ~ ~~ '-'" .~~ Cf(. I '- @1988-2010ACORD CORPORATION. All rights reserved. The ACORD name and 'logo are registered marks of ACORD ACORD 2S (2010/01;) ~ APPROVE PROFESSIONAL SERVICES PROVIDER CONTRACT NO. 17-5100 WITH MOFFATT & NICHOL 'IND AUTHORIZE COUNTY JUDGE TO SIGN: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve the Professional Services Provider Contract No. 17-5100 with Moffatt & Nichol and authorize Judge Pfeifer to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. \ \ J3 , , I.' ~ PROFESSIONAL SERVICES PROVIDER CONTRACT No. 07-5100 WORK ORDER DRIVEN Calhoun County, Texas (the "County") and Moffatt & Nichol ("Provider") enter into the following contract for professional engineering services (the "Contract") pursuant to the Professional Services Procurement Act, Tex. Gov't Code Ann. Chapter 2254, et. seq. I. DEFINITIONSIINTERPRETIVE PROVISIONSIPROJECT DESCRIPTION 1.01 DEFINITIONS "Administrative and Audit Regulations" means the statutes and regulations included in Titles 15 and 43, Code of Federal Regulations; applicable chapters of the Texas Government Code; and the requirements of Article VI herein. With regard to any federal funding, agencies with the necessary legal authority include the relevant federal agency, the Comptroller General, the General Accounting Office, the Office of Inspector General, and any of their authorized representatives. With regard to any state funding, agencies with the necessary legal authority include the relevant state agency, the State Auditor's Office, and the Texas Attorney General's Office. "Attachment" means documents, terms, conditions, or additional information physically added to the Contract following the execution page or included, as if physically, by reference within the body of this Contract. "Contract" means this entire document, along with any Attachments, both physical and incorporated by reference. "- "~:ountv" means Calhoun County, its elected officials, officers, employees, and designees. "Deliverables" means any report, data, document, photograph, or other submission required under the terms of this Contract or Work Order, in whatever form. "Federal Assurances" means Standard Form 424B (Rev. 7-97), as prescribed by OMB Ci.rcular A-I02 (non-construction projects); or Standard Form 424D (Rev. 7-97), as prescribed by OMB Circular A-t02 (construction projects), in Attachment A, attached he:reto and incorporated herein for all purposes. Page 1 of 18 "Federal Certifications" means U.S. Department of Commerce Form CD-512 (7-91) LF, "Certifications Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion - Lower Tier Covered Transactions and Lobbying," in Attachment B, attached hereto and incorporated herein for all purposes. "General Affirmations" means the statements in Attachment C, attached hereto and incorporated herein for all purposes, which Provider affirms by executing this Contract. "lIUB" means Historically Underutilized Business, as defined by Chapter 2161 of the Texas Government Code. "project" means the professional engineering services provided, described in Section 1.03 of this Contract. "Public Information Act" means Chapter 552 of the Texas Government Code. "Solicitation" means the "Request for Qualifications for Professional Engineering S~:rvices in support of Calhoun County State and Federal Grants," incorporated herein by reference for all purposes in its entirety, including any attachments. "Solicitation Response" means Provider's full and complete response to the Solicitation, which response is incorporated herein by reference for all purposes in its entirely, including any attachments. "Subcontractor" means an individual or business that signs a contract or other similar agreement with Provider to perform part or all of Provider's obligations under this Contract. "Work Order" means an individually negotiated document authorizing work to be peTformed under this Contract, if any. 1.02 INTERPRETIVE PROVISIONS a. The meanings of defined terms are equally applicable to the singular and plural forms of the defined terms. b. All attachments within this Contract, including those incorporated by reference, and any amendments are considered part of the terms of this Contract. c. Time is of the essence in this Contract. 1.03 PROJECT Provider may provide professional engineering services under an executed Work Order in the following areas: a. Development of protection and restoration methods for beaches, dunes, bay shorelines, coastal marshes and wetlands; b. Design of beach nourishment projects, shore protection projects, and coastal structures; I . Page 2 of 18 c. Economic analysis of public and/or private recreational and environmental benefits and cost allocation strategies; d. Development of construction plans and specifications, bid documents, and bid analysis; e. Development ofproject applications and supporting documentation; f. Regulatory issues and permitting management and oversight; g. Construction management and oversight; h. Study of beach morphology, beach face/nearshore processes, and dune dynamics; 1. Study of mechanics and dynamics of waves, currents, sediment transport, and interaction with structures; J. Geotechnical and geophysical investigations necessary for the design of coastal engineering construction projects; k. Monitoring and data collection in the beach and nearshore environment; 1. Marsh and wetland monitoring; m. Study of flora, fauna, and habitats of beaches, coastal marshes, and other inter-tidal and sub-tidal environments; n. Geographic Information System (GIS) application to coastal projects; o. Assessment of vessel wakes and surges; p. Study of hydraulics of channels, bays, and inlets; q. Sediment budget management, inlet management planning, and sediment source identification and quantification; r. Storm hazard analysis, failure analysis, probability, and certainty; s. Study oflong-term response to coastal hazards, such as sea level rise and hurricanes; t. Study of sustainable coastal development in eroding areas; u. Applications of dredging and the beneficial use of dredged materials; v. Development of local, state, and federal authorities, and funding strategies for erosion response and disaster recovery; w. Inter-governmental coordination, public outreach, and consensus building; x. Independent engineering review of all above-mentioned services. 1.04 WORK ORDERS a. If Provider is selected to carry out an individual project, a Work Order shall be issued by the County. Multiple Work Orders may be issued during the term of this Contract, all of which shall be in writing and signed by both parties. Each Work Order shall include a scope of services; a list of tasks required; a time schedule; a list of deliverables; a project budget; and such other information or special conditions as may be necessary for the work assigned. Upon execution by both parties, each Work Order shall become an attachment to this Contract and all attachments thereafter being referred to collectively as the "Contract." b. Nothing in this Contract expresses or guarantees that the County will issue Work Orders to Provider for any of the tasks set forth in Section 1.03 above. All work requested under this Contract will be required on an irregular and as needed basis throughout the Contract term. The County makes no guarantee of volume or usage under this Contract. Page 3 of 18 - .;Mu>._,--.~ II. TERM 2.01 DURATION This Contract shall be effective as of the date executed by the last party and shall terminate on December 31, 2015. The County, at its own discretion, may extend this Contract annually for up to four (4) additional years, subject to terms and conditions mutually agreeable to both parties. 2.02 EARLY TERMINATION Either party may terminate this Contract by giving written notice to the other party, specifying a termination date at least thirty (30) days subsequent to the date of the notice. Upon receipt of any such notice, Provider shall cease work, undertake to terminate any relevant subcontracts, and incur no further expense related to this Contract. Such early termination shall be subject to the equitable settlement of the respective interests of the parties, accrued up to the date of termination. III. CONSIDERATION 3.01 Fl8:ES AND EXPENSES Provider shall be compensated on a negotiated fee basis, per Work Order, in accordance with the fee schedule attached as Attachment D. The attached fee schedule shall be applied to all Work Orders for the duration of the Contract unless the County, at its own discretion, approves a revised fee schedule prior to the issuance of a Work Order. 3.02 Requests for payment for work performed under an executed Work Order must be supported by documentation that, in the judgment of the County, allows for full substantiation of the costs incurred. 3.03 In consideration of the satisfactory performance of the Services provided under an executed Work Order, the County shall make payment to Provider. Unless otherwise specified in the Work Order, payment will be effected within thirty (30) days of receipt of Provider's complete invoice." ][V. PROVIDER'S WARRANTY, AFFIRMATION, AND ASSURANCES 4.01 PERFORMANCE WARRANTY Provider warrants that all services performed under this Contract will be performed in a manner consistent with a degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. Provider warrants that all work product ("Deliverables") under this Contract shall be completed in a manner consistent with standards in applicable trade, profession, or industry; shall conform to or exceed the specifications set forth in incorporated Work Order Attachments (if any); and shall be fit for ordinary use, of good quality, and with no material defects. If Provider Page 4 of 18 fails to provide Deliverables timely or to perform satisfactorily under conditions required by this Contract, the County may require Provider, at its sole expense, to (a) repair or replace all defective or damaged Deliverables; (b) refund any payment received for all de:fective or damaged Deliverables and, in conjunction therewith, require Provider to accept the return of such Deliverables; and/or (c) take necessary action to ensure that future performance and Deliverables conform to the Contract requirements. 4.02 Fl8:DERAL ASSURANCES To the extent that they are applicable, Provider further certifies that the Federal Assurances in Attachment A have been reviewed and that Provider is in compliance with each of the requirements reflected therein. 4.03 Fl8:DERAL CERTIFICATIONS To the extent that they are applicable, Provider further certifies that the Federal Certifications in Attachment B have been reviewed and that Provider is in compliance with each of the requirements reflected therein. In addition, Provider certifies that it is in compliance with any other applicable federal law, rule, or regulation, as it may p(:rtain to this Contract. 4.04 GENERAL AFFIRMATIONS Provider certifies that the General Affirmations in Attachment C have been reviewed and that Provider is in compliance with each of the requirements reflected therein. 4.05 SUBCONTRACTOR CERTIFICATIONS Provider certifies that all subcontractors that receive more than $100,000 in connection with any work performed under this Contract will be required to fill out and submit to Provider the Federal Assurances in Attachment A and Federal Certifications in Attachment B. v. OWNERSHIP 5.01 OWNERSHIP AND THIRD PARTY RELIANCE (a) The County shall own, and Provider hereby assigns to the County, all right, title, and interest in all services to be performed; all goods to be delivered and/or all other related work product prepared, or in the course of preparation, by Provider (or its subcontractors) pursuant to this Contract, together with all related worldwide intellectual property rights of any kind or character (collectively, the "Work Product"). Under no circumstance will any license fee, royalty, or other consideration not specified in this Contract be due to Provider for the assignment of the Work Product to the County or for the County's use and quiet enjoyment of the Work Product in perpetuity. Provider shall promptly submit all Work Product to the County upon request or upon completion, termination, or cancellation of this Contract for any reason, including all copies in any form or medium. (b) Provider and the County shall not use, willingly allow, or cause such Work Product to be used for any purpose other than performance of Provider's obligations under this Contract without the prior written consent of either party. Work Product is for the Page 5 of 18 ., exclusive use and benefit of, and may be relied upon only by the parties. Prior to distributing any Work Product to any third party, the parties shall advise such third parties that if it relies upon or uses such Work Product, it does so entirely at its own risk without liability to Provider or the County. VI. RECORDS, AUDIT, AND PUBLIC DISCLOSURE 6.01 BOOKS AND RECORDS Provider shall keep and maintain under generally accepted accounting principles or the Governmental Accounting Standards Board practices, as applicable, full, true, and complete records necessary to fully disclose to the County, the Texas State Auditor's Office, the United States Government, and/or their authorized representatives sufficient information to determine compliance with the terms and conditions of this Contract and all state and federal rules, regulations, and statutes. 6.02 INSPECTION AND AUDIT Provider agrees that all relevant records related to this Contract and any Work Product produced in relation to this Contract, including the records and Work Product of its subcontractors, shall be subject to the Administrative and Audit Regulations. Accordingly, such records and Work Product shall be subject, at any time, to inspection, examination, audit, and copying at any location where such records and Work Product may be found, with or without notice from the County or other government entity with m:cessary legal authority. Provider agrees to cooperate fully with any federal or state entity in the conduct of inspection, examination, audit, and copying, including providing all information requested. Provider will ensure that this clause concerning federal and state entities' authority to inspect, examine, audit, and COpy records and Work Product, and the requirement to fully cooperate with the federal and state entities, is included in any subcontract it awards. 6.03 PJH:RIOD OF RETENTION All records relevant to this Contract shall be retained for a minimum of five (5) years or as required by federal regulation application to the Project. The period of retention begins at the date of payment by the County for the services or from the date of termination of the Contract, whichever is later. The period of retention may be extended for a period reasonably necessary to complete an audit and/or to complete any administrative proceeding or litigation that may ensue. 6.04 PUBLIC RECORDS Pursuant to the Public Information Act, records received from Provider may be open to public inspection and copying. The County will have the duty to disclose such records, unless a particular record is made confidential by law or exempted from the Act. Provider may clearly label any individual records as a "trade secret," provided that Provider thereby agrees to indemnify and defend the County for honoring such designation. The failure to so label any record shall constitute a complete waiver of any and all claims for damages caused by release of the records. If the County receives a request for a labeled record, the County will notify Provider of the request in accordance with the Public Information Act. Page 6 of 18 VII. MISCELLANEOUS PROVISIONS 7.01 INSURANCE Provider shall acquire, for the duration of this Contract, insurance and/or bonds with financially sound and reputable independent insurers licensed by the Texas Department of Insurance, in the type and amount included below and on Attachment E. . Calhoun County must be listed as an additional insured on a certificate of insurance for general liability ($1,000,000/$2,000,000), workers' compensation (in accordance with state law) and auto insurance ($100,000/$100,000/$300,000). . Provider must submit a certificate of liability insurance as required under this Contract, including (if requested) a schedule of coverage (or "underwriter's schedules") establishing to the satisfaction of the County the nature and extent of coverage granted by each such policy. 7.02 LEGAL OBLIGATIONS Provider shall procure and maintain for the duration of this Contract any state, county, city, or federal license, order, insurance, waiver, permit, qualification or certification required by statute, ordinance, law, or regulation to be held by Provider to provide the services required by this Contract. Provider will be responsible for payment of all taxes, assessments, fees, premiums, permits, and licenses required by law. Provider agrees to be responsible for payment of any such government obligations not paid by its subcontracts during performance of this Contract. 7.03 INDEMNIFICATION Except for damages directly or proximately caused by the gross negligence of the County, Provider shall agree to assume all risks and responsibility for, and agrees to indemnify, defend, and save harmless, the County, its elected and appointed officials and department heads, and its agents and employees from and against all claims, demands, suits, actions, recoveries, judgments, and costs and expenses, including reasonable attorney's fees, for the defense thereof in connection therewith on account of the loss of life, property or injury or damage to the person which may arise from Provider's negligence in performing the operations under this Contract, its use of county facilities and/or equipment or from any other breach on the part of Provider, its employees, agents or any person(s) in or about the county's facilities with the expressed or implied consent of the County. Such indemnification includes any claims or amounts arising or recoverable under federal or state workers' compensation laws, the Texas Tort Claims Act, or any other such laws. Provider further agrees to indemnify and hold the County harmless from all claims of subcontractors and its laborers incurred in the performance of this Contract. Provider shall furnish satisfactory evidence that all obligations of this nature herein above designated have been paid, discharged or waived. If Provider fails to do so, then the County reserves the right to pay unpaid bills of which the County has written notice direct and withhold from Provider 's unpaid compensation a sum of money reasonably sufficient to liquidate any and all such lawful claims. Page 7 of 18 Provider shall be responsible for the safety and well being of its employees, customers, and invitees. These requirements shall survive the term of this Contract until all claims, if any, have been settled or resolved and suitable evidence to that effect has been furnished to the County. The provisions of this Section 7.03 shall survive termination of this Contract. 7.04 ASSIGNMENT AND SUBCONTRACTS Provider shall not assign, transfer, or delegate any rights, obligations, or duties under this Contract without the prior written consent of the County. Notwithstanding this provision, it is mutually understood and agreed that Provider may subcontract with others for some or all of the services to be performed. In any approved subcontracts, Provider shall legally bind such subcontractor to perform and make such subcontractor subject to all the duties, requirements, and obligations of Provider as specified in this Contract. Nothing in this Contract shall be construed to relieve Provider of the responsibility for ensuring that the goods delivered and/or the services rendered by Provider and/or any of its subcontractors comply with all the terms and provisions of this Contract. Provider will provide written notification to the County of any such subcontractor performing fifteen pe:rcent (15%) or more of the work under this Contract, including the name and taxpayer identification number of subcontractor, the task(s) being performed, and the number of subcontractor employees expected to work on the task. 7.05 HISTORICALLY UNDERUTILIZED BUSINESSES (HUBS) It is the County's policy to assist HUBs, whenever possible, to participate in providing goods and services to the County. The County encourages those parties with whom it contracts for the provision of goods and services to adhere to this same philosophy in selecting subcontractors to assist in fulfilling their obligations with the County. 7.06 RELATIONSHIP OF THE PARTIES Provider is associated with the County only for the purposes and to the extent specified in this Contract, and, in respect to Provider's performance pursuant to this Contract, Provider is and shall be an independent contractor and, subject only to the terms of this Contract, shall have the sole right to supervise, manage, operate, control, and direct performance of the details incident to its duties under this Contract. Nothing contained in this Contract shall be deemed or construed to create a partnership or joint venture, to create relationships of an employer-employee or principal-agent, or to otherwise create for the County any liability whatsoever with respect to the indebtedness, liabilities, and obligations of Provider or any other party. Provider shall be solely responsible for, and the County shall have no obligation with respect to: (a) withholding of income taxes, FICA, or any other taxes or fees; (b) industrial or workers' compensation insurance coverage; (c) participation in any group insurance plans; (d) participation or contributions to a retirement program; (e) accumulation of vacation leave or sick leave; or (f) unemployment compensation coverage. Page 8 of 18 7.07 COMPLIANCE WITH OTHER LAWS In the performance of this Contract, Provider shall comply with all applicable federal, state, and local laws, ordinances, and regulations. Provider shall make itself familiar with and at all times shall observe and comply with all federal, state, and local laws, ordinances, and regulations that in any manner affect performance under this Contract. Provider will be deemed to have knowledge of all applicable laws and regulations and be deemed to understand them. 7.08 SEVERABILITY If any provision contained in this Contract is held to be unenforceable by a court of law or equity, this Contract shall be construed as if such provision did not exist and the non- enforceability of such provision shall not be held to render any other provision or provisions of this Contract unenforceable. 7.09 FORCE MAJEURE Except with respect to the obligation of payments under this Contract, if either of the parties, after a good faith effort, is prevented from complying with any expressed or implied covenant of this Contract by reason of war; terrorism; rebellion; riots; strikes; acts of God; any valid order, rule, or regulation of governmental authority; or similar events that are beyond the control of the affected party (collectively referred to as a "Force Majeure"), then while so prevented, the affected party shall not be liable for damages for failure to comply with such covenant. In any such event, the party claiming Force Majeure shall promptly notify the other party of the Force Majeure event in writing and, if possible, such notice shall set forth the extent and duration thereof. The party claiming Force Majeure shall exe~cise due diligence to prevent, eliminate, or overcome such Force Majeure event where it is possible to do so and shall resume performance at the earliest possible date. However, if non-performance continues for more than thirty (30) days, the County may terminate this Contract immediately upon written notification to Provider. 7.10 GOVERNING LAW This Contract and the rights and obligations of the parties hereto shall be governed by, and construed according to, the laws of the State of Texas, exclusive of conflicts of law provisions. Nothing in section shall be construed as a waiver of sovereign immunity by the County. 7.11 NOTICES Any notices required under this Contract shall be deemed delivered when deposited either in the United States mail, postage paid, or with a common carrier, signature required, to the appropriate address below: Calhoun County Calhoun County Judge 211 South Ann Street Port Lavaca, TX 77979 Page 9 of 18 -- Provider Moffatt & Nichol 11011 Richmond Ave., Suite 200 Houston, TX 77042 Attn: Jonathan E. Thomas Notice in any other mamIeI' shall be deemed effective only if and when received and acknowledged by the party to be notified. Either party may change its address for notice by written notice to the other party as herein provided. 7.12 ENTIRE CONTRACT AND MODIFICATION This Contract and its integrated attaclunents constitute the entire agreement of the parties and are intended as a complete and exclusive statement of the promises, representations, negotiations, discussions, and other agreement that may have been made in connection with the subject matter hereof. CALHOUN COUNTY Name: ~. Title: ~$I~Wr Date of execution: ,AII~ 60, tbl f. , Michael J. Pfeifer Calhoun County Judge Date of execution: q - CJ - J 1 Page 10 of 18 ATTACHMENT A FEDERAL ASSURANCES Page ] 1 of] 8 ASSURANCES-NO~ONSTRucnONPROGRAMS OMB Approval No. 0348-0040 Public reporting burden for this collection of Infonnatlon Is estimated to average 15 minutes per response. including time for reviewing Instructions. sElarohlng existing data sources, gathering and maintaining the data needed, and completIng and reviewing the collection of Infonnstlon, Send comments regarding the burden estimate or any other aspect of this collectlon of infonnation, Including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC .20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: ce,rtaln of these assurances may not be applicable to your project or. program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such Is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply tor FederaJ assistance and the Institutional, managerial and financial capablllty (Including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the UnIted 5tat66 and. n appropriate, the State, through any authorized representative. access to and thEl right to examine all records, books, papers, or documents related to the aWBJ'd; and will establish 8 proper aocountlng system In aocordance with generally accepted accounting standards or agency dlrectlves. 3. Will establish safeguards to prohibit employees from usIIng their positions for a purpose that constitutes or presents the appearance of personal or organizatiOnal CO!l1f1lct of Interest, or personal gain. 4. Will inlllate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovemmental Personnel Act of 1970 (42 U.$.C. H4728-4763) relaUng to prescribed 8UlindardS for meli1 systems lor programs furxled under one of the 1 9 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F_R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondl&erlmlnatlon. These include but are not limited 10: (a) TItle VI of the Civil Rights Act 011964 (P.L. 8&-352) which prohibits discrimination on the basis of race, color or national origin; (b) TItle IX of the Education Amendments of 1972. as arrKlnded (20 U.S.C. M1681. 1683, and 1685-1686), which prohibits discrlmlnatlon on the basis of sex; (0) Section 504 of the RehabilltaUon PrGVlous EdItion fJubIo Act ot 1973, as amended (29 U.S.C. ~794), which prohibits discrimination 00 the basis of handicaps; (d) the Age DJsctlmlnatlon Act of 1975, as amended (42 U.S.C. H6101.6107). which prohibits discrimInation on the basis of age; (e) the Drug Abuse OffIce and Treatment Act of 1972 (P.l. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alooholiam Pl'6wntiOn, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) ~t523 and 527 of the Public Health ServlceAct of 1912 (42 U.8.C. ~S290 dd-3 and 290 se- 3), as amended, relating to confidentiality of alcohol and drug abUse patient records; (h) TItle VIII of the CMI Rights Act of 1968 (42 U.S.C. fi~1 et seq.), as amended, relating to nondiscrimination In tile sale, rental or flnanclng of houslng; (I) any other nondiscrimination provisions In the specific statute(s) under which application for Federal assistance Is being made; and. 0) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already compiled. with the requirements of TItles II and III of the Unlfonn Aelocation AssIstance and Real Property AcquIsition Policies Act of 1910 (P.l. 91-848) which provide for fair and equitable treatment of persons displaced or whose property Is acqUired as a result of Federal or federally-assisted programs. These requirements apply to all Interests In real property acquired for project purposes regardless of Federal participation In purchases. 8. WID comply, as applicable, with provISIOns of the Hatch Act (5 U.S.C. M1501.1508 and 1324-7328) which limit the polltlcal actlvftjes of employees whose principal employment actlVltles are funded In whole or in part with Federal funds. Authorfzed for Local ReproducUon StandBnl Fonn 4248 (Rev. 7-97) Prescrtbed by OMS Circular 1.0102 9. Will comply, as&pP.llcable. WIth the provisions of the DaVIs- Bacon A.ct (40 U.S.C. ~~276a to 276a-7), the Copeland Act (40 U.Si.C. ~216c and 18 U.S.C. ~74), and the Contract Work He)Ufs and Safety Standards Act (40 U.S.C. ~~27- 333), mgardfng labor standards for federally-asslsled consltUctlon subagreements. 10. Will comply. if applicable. WIth fJoOd 1l1$tlrance purchase requiraments of Sectlon 102(8) of the Flood Disaster Protection Act of 1973 (P.l. 93-234) which requires recipients In a special flOOd haZard area to participate In the program and to purchase flood insurance If the total cost of InsurablE' conslructlon and acquIsition Is $10,000 or more. 11. Will comply WIth environmental standards which may be pr&scribEld pursuant to the following: (a) Institution of enVIronmental quality control measures under the National Environmental Polley Act of 1969 (P.l. 91-190) and Executlvl3 Order (EO) 11514; (b) notification of VIolating facllltl~spursuant to EO 11738; (c) prolElCtlOn of wetlands purSuant to EO 11990; (d) evaluation of flood hazards In Ooodplalns In accordance with EO 11988; (e) assurance of project oOnSlstency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. !~14S1 et seq.)i (Q conformity of Federal ~lctions to State (Clean Air) Implementation Plans under &lCtion 176(c) of the Clean Air Act of 1955. as amended (42 u.s.b. H7401 at seq.); (9) protection of underground sources of drtnking water under the Safe Drinking Water Act of 1974. as amended (P.L. 93-523); and. (h) protection of endangered species under the Endangel'ed SpeCIes Act of 1973, as amended (P.L. 93- 205). SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. ~1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency In assuring compliance with SootJon 106 of the National Historic Preservation Act of 1966. as amended (16 U.S.C. i470), EO 11593 (Identification and protection of historic properties). and the Archaeological and Historic. Preservation Act of 1974 (16 U.S.C. fi~a-1 et seq.). 14. Will comply with PL 93-348 regarding the protection of human subjects Involved In research. development. and related activities supported by this award of assistance. 15. Will comply With the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended. 7 U.S.C. ~~2131 et S8Q.) pertaining to the care. handling, and treatment of warm bloodedanlmais held for research, teaching. or other activities supported by this award of assistance. 16. Will comply with the lead-Based Paint Poisoning Prevention Act (42 U.S.C. ~i480f et seq.) whiCh prOhibits the use of lead-based paint in construction or rehabilitation of residence structures. 11. Will cause to be performed the requlrGd financial and compliance audItS In accordance with the Single Audit Act Amendments of 1996 and OMS Circular No. A-133. "Audits of States. local Governments. and Non-Profit Organlzatlons. h 1 B. Will comply with all applicable requirements of all other Fedora/laws. executive orders. regulations. and policies govemlng this program. TITlE Timothy J. Rellaford Chief Financial Officer/Corporate Secretary DATE SUBMITTED August 23, 2011 Standard Form 42AB (ReII. 7..e7) 8aek ASSURANCES-CONSTRucnONPROGRAMS OMB Approval No. 0348-()042 Public reporting burden for this collectlon of information Is estimated to average 15 minutes per respoOSG, Including time for reviewing Instructions, SEl,archlng existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of infonnation. Send comments regarding the burden estimate or any other aspect of this collection Of Information, Including suggestions for reduclng this burden, to the OffIce of Management and Budget. PapelWOrk Reduction Project (0348-0042), Washington, DO 20503. PLEASE!!Q NOT RETURN YOUR COMPLETED FORM TO THE OF ACE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. II you have questions, please contact the Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional ~;urances. If such Is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, 8. Will comply with the Intergovernmental Personnel Act and the InslitutionaJ, managerial and financial capability of 1970 (42 U.S.O. S~728-4763) relating to prescribed (Including funds suffICIent to pay the non-Federal share standards for merit systems for programs funded of project costs) to ensure proper planning, under one of the 19 statutes or regulations specified in management and completion of the pro}ect described In Appendix A of OPM's Standards for a Merit System of this application. Pemonnel Administration (5 C.F.R. 900. Subpart Fl. 2. Will give the awarding agency. the COmptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, boOkS, papers, or documen~ ",Iated to the assistancej and will establish a li1roper accounting system In acoordance with generally accepted accounting standards or agency directives. 3. Will not dispose of. modify the use of, or change the terms of the real property title. or other Interest in the site and facilities without permission and Instructions from the awarding agency. Will record the Federal Intell'8St In the title of real property In accordance with aWiliIdlng agency directives and will Include a covenant in the title of real property aqulred In whole or In part with Federal asslstance funds to assure non. discrimination during the useful life of the project 4. Will comply with the requirements of the assistance awarding agency with regard to the drafting, review and appl"OvaJ of constnJctIOn plans and specifications. 5. Will provide and maIntain competent and adequate engineering supElrvlslon at the construction site to ensllre that the complete work conforms with the approved plans and specifications and wlll furnIsh progress reports and such other Information as may be required by the assistance awarding agency or State. 6. Will Initiate and complete the worx within the appllGable time frame after receipt of approval of the awarding agency. 7. Will establish safeguards to prohibit employoos from uslna their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of Interest, or personal gain. 9. Will comply with the lead-Based Paint Poisoning Prevention Act (42 U.S.C. ~1 8t seq.) which prohibits the use of lead-based paint In construction or rehabilitation of residence 6tructures. 10. Will comply with all Federal statutes relating to non- diSCrimination. These Include but are not nmited to: (a) T1lIe VI of the Civil Rights Act of 1964 (P.l. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) lltle IX of the Educatlon Amendments of 1972. as amended (20 U.S.C. fi~1681 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) SectIon 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. fi194) , which prohibits discrimination on the basis of haridicaps; (d) the Age Discrimination Act of 1915. as amended (42 U.S.C. ~101-6107), which prohibitS discrimination on the basis of age; (e) the Drug Abuse OffiCe and Treatment Act of 1972 (P.L 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.l. 91-616). as amended, relating to nondiscrtmlnation on the basis of alcohol abuse or alcoholism; (g) ~23 and 527 of the Public Health Service Act of 1912 (42 U.S.C. M290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) TltIe VIII of the OMI Rights Act of 1968 (42 U.S.O. M3601 at seq.), as amended, relating to nondiSCrimination In the sale, rental or financing ot housing; (I) any other nondlscrfmlnatlon provisions in the speclfic statute(s) under which appIk:atIon for Federal assistance is being made; and, (j) the requirements of any other nondiscrimination statule(s) which may apply to the application. Previous Edition Unable Authorized for Local fteproduGtlon St8ncIard Form 424D (Rev. 7-97t PnlaGrtbod by OMO Cln;ullr 11'"102 11. Will comply, or has already complied, with the requirements 01 Titles II and III 01 the Uniform Relocation Assistance and Real Property Acquisition POlicies Act 01 1970 (P.L.91-646) which provide for fair and equitable treatment of persons displaced or whose property Is acquired as a result 01 Federal and federally-assisted programs. These requirements apply to all interests In real propel1lr acquired for project purposes regardless of Federal participation in purchases, 12. Will comply With the provisions 01 the Hatch Act (5 U.S.C. ~~1501..1508 and 7324-7328) which limit the political actlvillel~ 01 employees whose principal employment actlvitie:, are funded In whole or in part with Federal funds. 13. Willco""ply. as applicable. with the .provlsions Of the Davis- Bacon ~~ct (40 U.S;C. ~~276ato 276a-7), the Copeland Act (40 U.S.C. ~276C and 18 U.S.C. ~74), and the Contract Work Hours and Safety Standards Act (40 U.S.C. ~~27- 333) rElgarding labor standardS for federally-assisted col'lStrUc:tion subll9reements. 14. Will comply with flOOd Insurance purchase requirements 01 Section 102(a) of the FlOOd Disaster Protection Act of 1973 (P.l.. 93-234) which requires recipients In a special flood hazard area to participate In the program and .to purchase flood 1000urance il the total cost of Insurable construction and acquisition Is $10,000 or more. 15. Will comply with environmental standards which may be prescribl~ pursuant to the following: (a) institution of environmental quality control measures under the Moffatt & Nichol I L Nallonal Environmental POlicy Act of 1969 (P.L. 91- 190) and Executive Order (EO) 11514; (b) notification 01 violating facilllles pursuant to EO 11738; (c) protection 01 wetlands pursuant to EO 11990; (d) evaluation of llood hazardS in floodplains In accordance with EO 1.1988; (e) assurance of project consistency wilh the approved State management program develoJ>ed underfhe Coastal Zone Management Act of 1972 (16 U.S.C. ~~1451 et seq.); (I) confonnity of Federalactlons to State (Clean Air) Implementation Plans under Section 176(c) 01 the Clean Air Act of 1955, as amended (42 U.S.C. ~~7401 et seq.); (9) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974. as amended (P.L.93-S23); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 16. Will comply with the Wild and Scenic Rivers .Act of 1968 (16 U.S.C. ~~1271 et seq.) related to protecting components. or potential components 01 the national wild and scenic rivers system. 17. Will asslstthe awarding agency In assuring compliance with Section 106 of the National Historic Preservation Act of 1966. as amended (16 U.S.C. i470) , EO 11593 (identification and protection of historic properties), and the Archa90loglcaland Historic Preservation Act 01 1974 (16 U.S.C. ~~469a-l et seq.). 18. Will cause to be performed the requIred financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A.133, "Audits of States. Local Govemments, and Non-Profit Or9anlzations. · 19. Will COmply with all applicable requirements of all other Federal laws, executive orders, regulations. and policIes governing Ihls program. TITLE TimothyJ. Rellaford .Chief Financial Officer/Corporate Secretary DATE SUBMIITED August 23, 2011 SF-4240 (Rev. 7-97) Bac;k ~ ATTACHMENT B FEDERAL CERTIFICATIONS Page 12 of 18 FORM Cl).512 V'S1) If u.s. DEPARTMENT OF COMIAEACE CERTIFICATIONS REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY ANIO VOLUNTARY EXCLUSION..LOWER TIER COVERED TRANSACTIONS AND LOBBYING Applicants should refer to the regulations cited below to determine the certiflC8tion to which thay are required to attest. Applicants r.hould also review the instructions for certification included In the regulations before completing this form. Signature on thiS form provides for compliance with certification requirements under 15 CFR Part 26, -Govemmentwide Debarment and Suspension (Nonprocurement)" and 15 CFR Part 28, "New Restrictions on Lobbying." 1. DEBARMENT, SUSPENSION,INEUGIBILITY ANO V01.UNTARV EXCLUSION-LOWER TIER COVERED TRANSACnONS As required by executlve Ordert2549. Debarment and SUspenSilln. and Implemenled at15 CFR Pari 26. Section 26.510, Partie/pants responsibilities. for prospective participants In lower tier . covered lransactlons (except subcontracts for goods or services under the $25.000 small purchase threshold unless the subtler recipient will have a crltical Influence on or substanllve control over the award), as defined at 15 CF Pari 28, Sections 26.105 and 26.110- (1) Thep.ospecllve lower tier participant certifies, by submission of this proposal. that neither It nor Its principals Is presently debarred, suspendM.proposed for debarment, declared .Ineliglble, or voluntarily excluded from participation in Ihis transaction by any Federal dl~partment or agency. . (2) Where, the prospective lower tier partie/pant is unable to certify to any of' the statements In thIS certification, such prospective participant shall attach an explanadon to this proposal. 2. LOBIBVlNG As requl~3d by Section 1352. Title 31 of the U.S. Code. and Implemenlled 8t15 CFR Part 28. fot persons entering Into a grant. cooperative agreement or contract over $100.000 or a loan or loan guarantee over $150.000 as defined at 15 CFR Part 28. Sections 28.105 and 28.110, the apprlC8nt certifies that to the best of his or her knoWladoe and belief. that: (1) No FE>deral appropriated funds have been paid orWiU be paid, by or on behalf of the undersigned, to any person for Influencing or attemptillllJ to Influence an officer or employee 01 any agency, a Member (If Congress In conncection with the awarding of any Federal contract, the making 01 any Federal grant, the making ot any FedeJalloan, the entering into of any cooperative agreement, and lhe eldension, continuation. renewal, amendmenl, or mOdilicaticln of any Federal contract. granl, loan, or cooperative agreement (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for Influencing or attempting to innuem:e an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress In connection with this Federal contract. grant, loan. or cooperative agreement, the undersigned shall complete and subrriit Slandard Form-lll, "Disclosure Form to Report lobbying." in accordance with its instructions. (3) The undersigned shall require that the language of this certificatiOn be Included in the award documents lor all subawards at all tiers (Including subcontracts. subgranls. and contracts under grants. loans. and cooperative agreements) and that all subreclpients shall certify and disclose accordingly. This certification is a malerial repreSenlatiOn 01 fact upon whiCh tellance was placed When thlslransaction was made or entered Into. Submission of this certification is a prerequisite lor making or entoonglnto this transaction impOsed by section 1352. title 31, U.S. Code. Any person who lliils 10 life the required ceftillcalion shall be subject to a CiVil penalty of nOttess than $tO,OOO and not more than $100,000 lor each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned stales, to the best of his or her knowledge' and belief, that: In any funds have been paid or will be paid to any person lor Influencing or attempting to influence an offICer or employee 01 any agency, a Member of Congress. an officer or employee of Congtess, or an employee of a Member of Congress In connection with this commitment providing for the United States to insure or guarantee a loan. the undersigned shall complete and submit Standard Form- lll. "Disclosure Fonn to Repon lobbying," In accordance with its instructions. Submission 01 this statement Is.a pterequlsite for making or entering Into this transactlon Imposed by section 1352, title 31. U.S. Code. Any person Who falls to file the required stalement shall be subject to a civil penalty 01 not less than $10,000 and nOI more than $100,000 for each such failure. As the dUll' authorized representative of the applicant, I hereby certify that the applicant will comply with the above applllcable certlficatlon(s). NAME OF APPLICANT MofEatt & Nichol PRINTED NAME AND TITlE OF AUTHORIZED REPRESENTATIVE Timothy J. Rellaf'ord Chief Pinancial Officer/Corporate Secretary AWARD NUMBER AND/OR PROJECT NAME DATE August 23, 2011 Not Applicable DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 Approved by OMS 0348-004S (See reverse for public burden disclosure.) 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: D a. contract Da. bid/offer/application o a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post-award For Material Change Only: d.loan year quarter e. loan guarantee date of last report . - f. loan insurance 4. Name and Address of Reporting Entity: 5. If Reporting Entity In No.4 Is a Subawardee, Enter Name o Prime o SUbswsrdee and Address of Prime: Tier -, if known: Conaresslonal District. if known: 4c Conaressional District, if known; 6. Federal Department/Agency: 7. Federal Program Name!Descrlptlon: CFDA Number, il applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: $ 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services {including address if (if individual, last name, first name, M/): different from No. lOa) (last name, flrstname, M/): 11 Inlormalion requestod lIvoogh 1hls form i$ aulhorizad by tillo 31 U.S.C. _ Signature: .1352. This discloSlJt& 01 ~ _os is a material ~ti"" o! fact upon _ relian<:e VIaS p1at:ed by IhO lief abovfl wllon 1hls _ was madG Print Name: 01 enlerod into. '1l1i$ di$dosute i$ rIlQUited pursuant 10 31 U.S.C. 1352. TlIis InIormalion Wi! be available 101 pub~c inspea;on. Ant po<so1\ w1lo h1Bs 10 fil9l1la Title: 'equ~ed d;sdosu,. _I be wtije<;l to 6 eMl pmall)' 01 nollo.. than $10.000 and nollOOle Ihan $100.000 Iot_ ,.,,:It fa'lunt. Telephone No.: Date: Federal Use Only: I Authorized for ~ Reproduction Standard Form LLL (Rev. 7-97\ I I I Page 13 of 18 ATTACHMENT C GENERAL AFFIRMATIONS GENERAL AFFIRMATIONS Provider agrees without exception to the following affirmations: 1. Provider has not given, offered to give, nor intends to give at anytime hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with this Contract. 2. Provider certifies that the individual or business entity named in this Contract: (i) has not been subjected to suspension, debarment, or similar ineligibility to receive the Contract as determined by any federal, state, or local governmental entity; (ii) is in compliance with the State of Texas statutes and rules relating to procurement; and (iii) is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Provider acknowledges that this Contract may be terminated and payment withheld if this certification is inaccurate. 3. Provider certifies that it is in compliance with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60). Provider shall require this certification in all subcontracts pertaining to the work performed under this Contract. Page 14 of 18 ATTACHMENT D FEE SCHEDULE Page 15 of 18 ~~~~ meffatt & nichel RATE SCHEDULE FOR PROFESSIONAL SERVICES CLASSIFICA nON HOURLY RATES F'ROFESSIONALS Supervisory Engineer/Scientist Senior Engineer/Scientist Engineer/Scientist III Engineer/Scientist II Engineer/Scientist I Staff Engineer/Scientist $210.00 $180.00 $160.00 $135.00 $110.00 $100.00 TECHNICIANS Senior Technician Designer CADD II CADDI $150.00 $130.00 $95.00 $75.00 CLERICAL Word Processing General Clerical $80.00 $60.00 SPECIAL Principal Engineer/Scientist Court Appearances $240.00 $300.00 R:EIMBURSABLE EXPENSES (Unless Otherwise Provided in Written Agreement) S,ubcontractsor Outside Services Cost +10% Rleproductions -In House Mylar Plots (BIW) Color Plots Vellum Plots (BIW) Bond Plots (BIW) Drawing Reproduction Docurnent Reproduction $3.00/SF $4.00/SF $1.50/SF $0.50/SF Cost +10% $0. 12/sheet -Outside Reproduction Cost +10% Travel Mileage Rental Vehicle Airfare Meals and Lodging Prevailing IRS Cost Cost Prevailing IRS G & W ENGINEERS, INC. 205 W. Live Oak Port Lavaca, Texas 77979 (361) 552-4509 Fax (361) 552-4987 INDIVIDUAL RATE SCHEDULE (Effeciive January 1,2011 . December 31, 2011) , , I ! OF'FleE PERSONNEL Registered Professional Engineer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ###### I Hr. Staff Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ###### I Hr. Registered Professional Land Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ###### I Hr. Project Manager (Dependent on Job Requirements). . . . . . . . . ..... . . . . . .. $115.50. $141.50 I Hr. Project Coordinator. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ............ $79.50 I Hr. Survey Technician. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ............. $70.00 I Hr. Engineering Designer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $62.00 I Hr. Construction Inspector. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .' $58.00 / Hr. Computer Technician. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $50.00 / Hr. Engineering Assistant. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $42.00 / Hr. Draftsman. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $44.00 / Hr. Resident Inspection (Dependent on Job Requirements) GPS PERSONNEL AND EQUIPMENT Sr. GPS Operator. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ###### / Hr. GPS Operator. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $60.00 I Hr. 4800 Trimble Total Station (Base and One Rover) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ###### I Day 4800 Trimble Total Station (Base and Two Rovers) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ###### / Day FmLD SURVEY CREWS Two Man Survey Crew. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ###### / Hr. Three Man Survey Crew. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ###### / Hr. VEHICLE & EQUIPMENT Pas.senger Vehicle. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $0.50 / Mile Survey Vehicle. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $0.50 / Mile Four-Wheel ATV .. . . . .. . . . . . ...... . .... . . . . . . .... . . . . . . ....... . . ... .. . . . ....., ###### / Day 16' Aluminum Survey Boat. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ###### / Day 14' Aluminum Survey Boat. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ###### / Day DIRECT EXPENSES COluputer Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $6.00 / Hr. Survey Stakes, Lathes, Iron Rods, and Other Direct Expenses. . . . . . . . . . . . . . . . . . . . . . . . . . . . Cost + 15% Reproduction and Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Prevailing Commercial Rates Outside Consultants. .. . . . . . .. . . . . . . ... . . ...... . . . . . ...... . . . ..... .. . . .... . . . . . .,. .Cost + 10% l'illTES I. Field party rates include a charge for normal equipment, and supplies. (Field crew times is charged from departure to return to its home ofiice.) Abnornla! use of stakes, lathes, etc. used during the construction phase of 1I project will be charged as indicated. Mileage will be charged for trips to and from office. 2. A minimum of two (2) hours field part)' time charge will be made for show-up time and return to ofiicc, resulting from inclement weather conditions, etc. 3. Field parly stand-by time will be charged for the above shown appropriate rates. 4. When authorized by the client, overtime premium multiplier of 1.5 will be applied to billing rate ofhom!y personnel who work overtime in order to meet a deadline which cannot be met during normal hours. 5. Applicable sales taxes, irany, will be added to these rates. 6. Charges will be billed monthly and are due upon receipt of the invoice. Interest will be charged at the rate of 1.5% per month for invoices not paid within 30 da)'s. Engineering Architecture Planning Surveying BERG · OLIVER ASSOCIATES, INC. Environmental Science, Engineering & Land Use Consultants 14701 St. Mary's Lane, Suite 400, HOl/ston, Texas 77079 (281) 589-0898 fax: (281) 589-0007 Houston. 0 Austin 0 WDBElHUB 0 www.beraoliver.com 2011 PERSONNEL RATE SCHEDULE Specialist Subcontractors Hourlv Billing Rate $165.00 $140.00 $140.00 $125.00 $115.00 $115.00 $ 110.00 $ 105.00 $ 105.00 $ 100.00 $ 90.00 $ 80.00 $ 75.00 $ 80.00 $ 70.00 $ 65.00 Cost + ]5% i I , I Personnel Project Director/Principal Senior Associate Professional Engineer Project ManagerlRegistered Environmental Manager Professional Geologist Health/Safety Oft1cer/Chemist Project Coordinator Wetlands Biologist/Ecologist Soil Scientist/Geologist Senior GIS Analyst GIS Analyst Field Tec1miciall In-House Technician/Administrator CADD Sr. Analyst CADD Analyst AdministrativelWord Processing Above rates include all nonnal expenses of BOA's business, including mailing charges, in-house photocopying, long distance telephonll costs, in-house graphic systcms, and local area travel, unlcss otherwise stated in the agreement. Expenses, such as travel beyond Jifty (50) miles, outside photocopying, delivel)' charges, photographic reproduction, and other outside services, are considered reimbursable by the client at rate of cost +15%. Any extraordinID)' reimbursable expenses, in excess of $250.00 must have authorization from the client. NOTE: '111e rate schedule is for the current fiscal year, with an eftective date of Janua!)' I. Hourly rates are adj1lsted annually as inflation dictates. If this contract spans more than olle fiscal year (ending December 3 I), hourly rates may be adjusted. Regardless of IDlY rate adjustment, the "not to exceed" figures in a contract will not change. ~ I I Tolunay- W ong ~Engineers, Inc. I ' II I ' i I Schedule of Fees - Calhoun County Coastal Engineering Contract Staff Unit Rates Principal....... .......................... ... .... ....................... ...................... ..... ... ............................... .... ......... ...............................,... ..,. ......$20S/hr Senior Consultant...., ........................... .... .... ................ ......................... ... .................................... ...... ............ ..................... ..... ...... 2oo/hr Consultant ................ ..... .... ..................................................................... .... .... ......................................... .... ............ ...................... 190/hr Senior Project Manager ........................... ..... ............. ........................... ....... ............................. ..................... ..... .................. .......... 170/hr Project }"Ianager.... ....... ..................... .... .... ..................................... .... ........ .... ........................................ ........... ...................... ...... I SO/hr Senior Professional...................................................................... ............................. .................................................................... 120/hr Project Professional... .... ..................................... ........ ......................... .... ...... ................... ....... ......... ......,.............. ....................... II O/hr Staty Pwfessional...... ........ ............................. ................ .... .... .... ................ ,....... ............. ....... .......... ...... .... ............ .... .... ...............,. 95/hr Certified \Velding Inspector................................................................................... ....................... ..................................................9 5/hr Senior'}' eclmician ... ............................. ........ ...... ....................................................... ................. ...... ..... ............... ........................... 90lhr T echnici an, Level Ill........................................................................................................................................................... ............ 70/h r Technician, Level IT ........ .... ............................. ............ ............................ .... ..... .... ............ ............ ........... ....................................... 56/hr Technician, Levell. ......... ................ ........ ............ .... .... ............................................. ........ ............... .... ........................ ................... 53thr Computl:r-Aided Draftsman (CAD)........ .............................................. ................................................. .... ...................... ......... ...... 72/hr Administrative Assistant ..................................... ,........... .... .................... ........ .......... ...................................... ................ .... ............ 53/hr Aide ..................................................................,.. ..... .................... ................................... ............ .............. ..................................... 4l1hr TnnsPol"tation and Owned Eauipment Vehicle (within 60-mile radius) ................. .... ........ ......................................,. ... .... ................ ......................................................$80/trip l...tileage (over 60-mile radius)...............,....... .... ........... ........................... .... .... ............ ........................... .... ..................... ............ 0.70/mi Generator ...................... ............... .......... .... .... ..... .... .... ............. ............ ................. .................................. ...... .......................... ..... 30/day Air Compressor.............. ............................. .... ........ ..... ........................... .... ............................................. ...... ............................... 30/day Nuclear Density Gauge .................................................... ................ .... ..................... ................... .... ...................... ...................... 55/day Handheld GPS Receiver.... ........ ........ .... ........................... ... ............... .... ........ ............................................. ........... ........... ........... 55/day Concrete: Pulse Velocity Equipment. .... ........ ......................................... .............................................. .................. ..... ............... 175/day Concrete Rebound Hammer ...... ........ ............. ........................................ ....................................... .... .................... .... ................... 50/day Pile Driving Analyzer (PDA)..... ......................................................................................... ............ ............................. .............. 660/day l'ile Intel~rity Tester (PIT) ......... .... .... ........................................... .......... ........................................ ............................ ................ 330/day Dynamk Cone Penetrometer .... ........ .... ......., ........................................................... ............................. ..................................... 125/day Slope Inclinometer Equipment ............................. ............ ..... ........ ... ....................................... ............ .............. ....... .................... 75/day Vibrating V,'ire Data Recorder ........................ ............ ........................... ..............., .............. ...............,...................................... 120/day \Vater u:vellndicator ............ .............................................................................. ........ ....... ...... ........................... .... ,. .................. 3D/day Survey Level........................... ................................................... ............................. ........................................ ............. ................ 60/day Field Vane Shear Tester (hand-held) .. ............................................... ............ ....................................................... ..... .................. 50/day Downhole Vane Shear Device ..................................... ............. ................. ........ .... ..... ...................................... ........... .............. 440/day Geotechnical Laboratory Testine: Index Tests: \Vater Content (ASTM D 2216).. ..... .................................................................. ................................. ................................... $8.00/ea Visual Classification (ASTM D 2488). .................................................... .................................. ....... ....... ................. ............... 7.00/ea Water Content and Visual Classification (ASTM D 2216, ASTM D 2488) ..........................................................................11.00lea Plastk and Liquid Limits, I-Point Method (ASTM D 4318) ................................................................................................. 50.00/ea Plastic and Liquid Limits, 3-Point Method (ASTM D 4318).................................................................................................66.00/ea Liquid, Limit On I)' (ASTM D 4318).......................................................................................................................................39.00/ea Density (ASTM D 2937, ASTM D 7263)..............................................................................................................................15.00/ea Specific Gravit), of Soil (ASTM D 854) .......................... ...................................................................................................... 55 .OO/en I I Tolunay-Wong Engineers. Inc. Sched\de of Fees - Calhoun County Coastal Engineering Contract Page I of4 TWE I Grail/-Size Tests: Sieve Analysis, Through No. 200 Sieve (ASTM D 422) .......................................................................".."........................S50.00/ea Additional Sieves Finer Than No. 200.....................................................................................................................................8.00/ea Percent Finer 1110n No. 200 Sieve (ASTM D 1140) ..............................................................................................................39.00/ea Complete Grain Size Analysis including Hydrometer (ASTM D 422)................................................................................11O.OO/ea Dispersil:e Soil Tests: Double Hydrometer (ASTM D 4221) ................................................................................................................................$165 .00/ea Pinhole Dispersion (ASThl D 4647)....... ...... ............... ............................. ......................... .......... ....... ................................. 193.00/ea Crumb Test (ASTl\1 D 6572)..................................................................................................... ............................................17 .OO/ea Permeability Tests: _ Constant Head Penueabili!)' (granular soils) (ASTM D 2434) ..........................................................................................$110.OO/ea Hydraulic Conductivi!)' (cohesive soils) (ASTM D 5084)...................................................................................................250.00/ea Long-Tcnn Permeability Testing (greater than 7 days) .......................................................................................................30.00/day Shrinkage Tests: Linear (Bar) Shrinkage (Tex-I 07E, ASTM D 4943) ...........................................................................................................$36.00/ea Volumetric Shrinkage (ASTM 0 4943 ).. ............................................................................ ...... ....... .... ..... ........ ..................... 3 5.00/ea Other Tests: Organic Content (Ignition 1....1ethod) (ASTM D 2974) ............................._............................................................................S35.00/ea Calcium Carbonate (ASTM D 4373) ............... ......... ........ ............... ............... ....................; ............ ........................ ......... ..... 25.00/eo Electrkal Resistivity (ASTM G 57, ASTM G 187)...............................................................................................................40.00/ea Thermal Conductivity (ASTM. D 5334)...........................;........... ........................... ....... ................... ....................... ....... .....160.00/ea pH (witter) (EPA 150.1)............................................................................................................... .......................................... 17 .00/ea pH (soH) (ASThf G 51, ASTM 0 4972, EPA 90450)...........................................................................................................33.00/ea Lime Series (Optimum Lime Content) - Plasticity Index Method (ASTM D 4318) .........................:.................................290.00/ea Lime Series (Optimum Lime Content) - pH Method (ASTM D 6276, ASTM C 977)........................................................193.00/ea Soil Suction.......... .... ...................................................................... .... ........................ ..... .................... ..... .... ... .... ................... 11.00/ea Strmgth Tests; Hand I'enetrometer ........................... .... ......................................... ............................. .... ................... ........ ....... ..................... $4.00/ea Torvane ....... ........ .... ................ ........ ....... ............................... ......... ........................... ... ... ... .... ............ ........ ........ ...................... 4.00/ea Unconfined Compression - Soil (ASTM D 2166)..................................................................................................................39.00/ea Unconfined Compression- Stabilized Soils (ASTM 0 1633)...............................................................................................39.00/ea Uncontined Compression - Rock (ASTM D 7012) (includes preparation) .........................................................................300.00/ea Unconfined Compression - Rock (ASTM D 7012 mod.) does not include 07012 preparation ..........................................110.00 ea Unconsolidated-Undrained Triaxial Compression (ASTM D 2850)......................................................................................61.00/ea Consolidated-Undrained Triaxial Compression with Pore Water Pressure (ASTM D 4767) ..............................................290.00/ea Consolidated-Undrained Triaxial Compression - Multi-Staged (three specimens) (ASTM D 4767) .................................. 605.00/ea Consolidated-Drained Triaxial Compression (granular soils) (EM 1110-2-1906)...............................................................358.001en Consolidated-Drained Tria.xial Compression (cohcsive soils) (EM 1110-2-1906) ..............................................................605.00/ea Consolidated-Drained Direct Shcar (ASTM D 3080) ...................... ...... ............... ................................. .... ...... .................... 330.00/ea Consolidated-Drained Oirect Shear - Multi-Specimen (three specimens) (ASTM D 3080) ...............................................660.00/ea Miniature Vane Shcar (ASTM 0 4648) ........................................................................... ........ ......................... .... ................. 22.00/ea VolulIle Change Tests: One-Dimensional, Incremental Loading Consolidation (ASTM 0 2435)..........................................................................$413.00/ea with intennediate rebound and re load. ............ ................................................. .... ........................ .... ............. ................... 523 .00/ea addi.tionalload increments greater than 32 ksf.............................................. .............. ....... ........................ ......... .... ........... 39.00/ea Constant Rate of Strain Consolidation (ASTM 0 4186)......................................................................................................550.00/ea Free Swell..................................... ........................................... .,. .......................... ....... ... ........ ...................................... ......... 55.00/en Percent Swell (ASTl\1 D 4546) ............................................................................................................................................11 O.OO/ea Swell Pressure Only (ASTM D 4546) .................................................................................................................................I 10.00/ea Percent Swell and Swell Pressure (ASTM D 4546).............................................................................................................203.00/ea Collap.5C Potential (ASTM 0 5333) ..................................................................................................... ....................... ......... 385 .00/ea Tolunay-Wong Engineers. Inc. Schedule of Fees - Calhoun County Coastal Engineering Contract Page 2 of4 TWE t , I I ! ' j i I I I ! Test Variations: Sampk Preparation - Admixtures .............. ....... ............................ ..................... .... .............................................................. S50.00/ea HWld Trimming Samples .............. ................. .... ............................ .... ........ ........ ............................. .......................... ............. 20.00/ea Special Processing and Slaking of Soil........ ................................. .................... ....... ......................... ..................................... 35.00/ea Corrosive or Reactive Test Fluids - add...............................................................................................................................1 OO.OO/ea Extrude Tube Samples and Visual Classification (ASH"l D 2488).......................................................................................25.00/ea Samplt: Tube Cutting ..................................... .................... ............ .... ........ ............. .................................................. ....... .....15.00/cut J'vfohr's Diagram Plot ........ ..... ................ ......................... .................... ............ ......................... ....... ....................................... 20.00/ea Stress-Strain Plot ......................................... ............................. .... ................................ ............................. ............ ........ ........ 15 .OO/ea Confining Pressure Greater Than 140 psi ......................................... ......................................................... ............................30.00/ea Sampk Capping............. ......................... .... ........................... ..........., .......................... .... ..,.,., ................. .... ................ .......... 20.00/ea Sampll: Compaction ... .... ......................... ........................ .... ........................ ..................... ... ..................... .......................... .... 40.00/ea Constl'Uction Materials Laboratorv Testine: Earthwork Tests; Standard Compaction (proctor) Efiort (ASTM D 698)...................................................................................................... $1 54.00/ea Modified Compaction (Proctor) Efibrt (ASTM D 1557) .....................................................................................................176.00/ea TxDOT Compaction Test (Tex-113E) .................................................................................................................................176.00/ea Sam ph: Preparation - Oversized Material........... ..... .... ........................ ........ ..... ... .... ..... ................ ..... .... ........ ........................ 44 .00/ea Sam ph: Preparation - Soil Admixture ........................................................... .................... ................... .............................. .... 50.00/ea Sample: Preparation- Large Mold (6 inch) ............................................................................................................................28.00/ea Califomia Bearing Ratio (ASTIvr D 1883)...........................................................................................................................13S.00/ea TxDOT Tria.xial Series (five specimens) (Tex-117E).......................................................................................................,..330.00/ea Concrete Tests: Concn:te J'vrixture Verification.................... ......., .................................... .......,.. ............................ ......, .............................. $358.00/ea Compression of Concrete Cylinders (ASTM C 39) Specimens by TWE (including reserve specimens) .......................................................................................................19.00/ea Specimens by Others (minimum four specimens)..... ........ ......................................... ........................ .,.. ........................ 25 .OO/ea Flexural Strength of Concrete Beams (includes reserve specimens) (ASTM C 78, ASTM C 293).......................................29.00/ea Concn:te Cores Concrete Coring .................................................... .... ................................... .... ....... ......................... ............................ 100.OO/ea Concrete Coring (m in i mum charge)........................................................................................................................... 320 .00/lei P Core Length (ASTM C (74) ..........................................................................................................................................17.00/ea Core Compressive Strength (ASTM C 42) ....................................................................................................................44.00/ea Compressive Strength of Grout Cylinder or Cube (ASTM C 109) ........................................................................................2S.OO/ea Compressive Strength of Grout Prism (ASTM C 1019) ........................................................................................................33.00/ea Compressive Strength of Lightweight Concrete (ASTM C 495) ...........................................................................................33.OO/ca Density of Lightweight Concrete (A STM C 567) ........ ..... .... ............ ............................................, ........................................ 22.00/ea Aggregafe Tests: Sieve Analysis Coarse Aggrcgate (ASTIvr C (36)........................................................ ...................................... .................................. $51.00/ea Fine Aggregate (ASTM C (36)......... .... ............................................, ................ .............. ............,. .......................... ...... 52.00/ea Material Finer Than No. 200 Sieve (ASTM C 117)...............................................................................................................50.00/ea Specific Gravity and Absorption Coarse Aggregate (ASTM C 127).... .......... .., :............. .............................................. ........................... ...... .................... 50.00/ea Fine Aggregate {ASTlVl C 128)........ .................... ...................................... ............................... ................. .................... 53 .OO/ea Unit \Veight and Voids (ASTlvi C 29) ...................................................................................................................................39.00/ea Organic Impurities (ASTJ'v1 C 40) ..... ............................. .............................................. ..... ...... ............ ...................... ........ ..... 50.00/ea Clay Lumps and Friable Particles (ASTM C 142).................................................................................................................55.00/ea Lightweight l'ieces (ASTM C 123)................................................... .... .... ......... ........................... ............................. .... ........ 61.00/ea Sulfate Soundness (ASTM C 88) ................... ........ ... ......................... ..... .... ....... ............................. ........................ ............. 363.00/ea LA Abrasion (ASTM C 131, AST1\1 C 535)........................................................................................................................204.00/ea Sand Equivalent (ASTM D 2419).......... ................................. ......., .......................................................................................62.00lea Slake Test (Tex-I 02E) ...................... ............ ................. ..................................... .......... ........................ ................. ................ 22.00/ea Tolunay-Wong Engineers. Inc. Schedule of Fees - Calhoun County Coastal Engineering Contract Page 3 of4 TWE I Asphalt Tests: Mix D(:sign Review...... '" ................................ .... .... .... ............................ ........................... .......... ............................. .,...... $206.00/ea Asphalt Cores Asphalt Coring. .... ......................................... .... ........................ ................................. ......... ...... .............. ..... .................. 88.00/ea A:;phalt Coring (minimum charge).......................................................................................................... ... ................ 320 .OO/trip Core Length ...... .......................... ........ ........ ........ ......................................... ............ .............................. ..... ................... 13.00/ea Core Bulk Density (ASTM D 2726) ..............................................................................................................................55.00/ea Molding of Hveem Specimens - Gyratory Method (three specimens/set) (Tex-206F).........................................................59.00/set Hveem Stability (three specimens/set) (ASTM D 1560, Tex-208F) ..................................................................................... 90.00/set Extraction/Gradation - Solvent Method (ASTM D 2172) ...................................................................................................257.00.ea Extraction/Gradation -Ignition Method (Tex-236F) ....................... ........................................................... ......................... 257.00.ea Specific Gravity (ASTM D 1188, Tex-207F) ........................................................................................................................68.00/ea Ma.ximum Theoretical Specific Gravity (ASTM D 2041, Tex-227F)....................................................................................88.00/ea Asphalt Content by Ignition Method (ASTM D 4125, Tex-236F)......................................................................................... 77.00/ea I!!:!!!.~ I. Rates for personnel participating in legal assignments will be invoiced at 1.5 times the stundard rates. 2. Overtime rates for field personnel arc applicable for all hours worked in excess of 8 hours per day, weekends, and holidays aud are assessed at 1.5 times the standard rates. 3. Field personnel and equipment are assessed on a portal-to-portal basis, with a minimum call. out charge of 4 hours. 4. A II expenses such as consultant fees, delivery services, equipment rental, outside reproduction services, subcontractor st:rvices, supplies, and tmvel including air fare, car rental, per diem, etc., will be assessed at cost plus 15 percent. 5. Invoices are due and payable within 30 days of date of invoice. Invoices are delinquent if payment has not been received within 30 days from date of invoice and are subject to additional charges. 6. Laboratory testing that is requested on an expedited basis will be subject to a 50 percent surcharge. 7. Contaminated samples that require special handing will be subject to a 100 percent surcharge. Client will be responsible for the proper disposal of contaminated samples. 8. All samples will be discarded at least 90 days after completion of report, unless directed otherwise by Client in writing. Tolunay-Wong Engineers, Inc. Schedule ,of Fees - Calhoun County Coastal Engineering Contract Page 4 of 4 . .. ~. I ~_~----'._'"'"'-~~~~"__,.-.-'-'-_.L~-'.J._-'~.,_......:..-'-~__~"L.:...:.__..:... ATTACHMENT E REQUIRED INSURANCE Page 16 of 18 -I REQUIRED INSURANCE GENERALL Y. Provider shall, at its sole expense, acquire, maintain, and keep in force for the duration of this Contract, insurance in the amounts attached herein and under the requirements specified herein. Furthermore, unless specified or otherwise agreed to by the County, the required insurance shall be in effect prior to the commencement of work by Provider and shall continue in full force until the earlier as appropriate of (i) the expiration of this Contract; or (ii) such time as the County notifies Provider that such insurance is no longer required. Any insurance or self-insurance available to the County shall be in excess of, and non-contributing with, any insurance required from Provider. Provider's insurance policies shall apply on a primary basis. If, at any time during the Contract, an insurer or surety fails to provide insurance to Provider or otherwise fails to comply with the requirements of this Contract, Provider shall immediately notify the County and replace such insurance or bond with an insurer meeting such requirements. Approval. Prior approval of the insurance policies by the County shall be a condition precedent to any payment of consideration under this Contract and insurance must be submitted for review and approved by the County prior to the commencement of work. Any failure of the County to timely approve or failure to disapprove the insurance furnished by Provider shall not relieve Provider of Provider's full responsibility to provide the insurance required by this Contract. Continuing Coverage. The County's approval of any changes to insurance coverage during the course of performance shall constitute an ongoing condition subsequent to this Contract. Renewal. Provider shall provide the County with renewal or replacement certificates no less than thirty (30) days before the expiration or replacement of the required insurance. Additional Insured Endorsement. The County, its officers, employees, and authorized agents shall be named as additional insureds for all liability arising under this Contract except on Workers' Compensation and Professional Liability policies. An original additional insured endorsement signed by an authorized insurance company representative must be submitted to the County to evidence the endorsement of the County as an additional insured on all policies. Subrogation. Each liability insurance policy, except Professional Liability and Workers' Compensation, shall provide for a waiver of subrogation as to all additional insureds, and shall be issued by insurance companies authorized to do business in the State of Texas, and currently rated by A.M. Best as "A-" or better. Policy Cancellation Endorsement. Except for ten (10) days notice for non-payment of premium, each insurance policy shall be endorsed to specify that without thirty (30) days prior written notice to the County, the policy shall not be canceled, non-renewed, or coverage and/or limits reduced or materially altered. A copy of this signed endorsement must be attached to this Contract. Page 17 of 18 - i Altemative Insurability. Notwithstanding the requirements of this Attachment, the County reserves the right to consider reasonable alternative methods of insuring the Contract in lieu of the insurance policies and/or bonds required. It will be Provider's responsibility to recommend to the County alternative methods of insuring the Contract. Any alternatives proposed by Provider should be accompanied by a detailed explanation regarding Provider's inability to obtain insurance coverage as described in this Contract. The County shall be the sole and final judge as to the adequacy of any substitute form of insurance coverage. [Specific Coverage-Certificate(s) of Liability Insurance follow] Page 18 of 18 ACORD,,, CERTIFICA TE OF LIABILITY INSURANCE I DATE (MMlDOIYYI 08/19/11 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Dealey, Renton &. Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P. O. Box 10550 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Santa Ana, CA 92711-0550 714427-6810 INSURERS AFFORDING COVERAGE INSURED INSURER A: Zurich American Insurance Co. Moffatt & Nichol INSURER II: 3780 IKilroy Airport Way #750 INSURER C: Long Beach, CA 90806 ~E.R D: ..,------....---- I INSURER E: Client#. 6027 MOFFANICH COVERAGES f THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POllCV PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO All THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POUCIES. AGGREGATE LIMITS SHOWN MAV HAVE BEEN REDUCED BY PAID CLAIMS. -- &: - "g~~,ff,Li~~ P%l;.lfY EXPIRAnON TYPE OF INSURANCE POLICY NUMBER LIMITS ~NERAL LIABILITY EACH OCCURRENCE $ - 5MERClAl GENERAlllABllrTY fiRE DMlAGE (Any one file) $ --- :- CLAIMS MADE 0 OCCUR ~~ED EXP (Anyone person) S _.._~--- PERSONAL & ADV INJURY -~_.__.._- - GENERAL AGGREGATE S ~'L AGGREn Ie 1M IT APnS PER: PROOUCTS.COM~OPAGG S POLICY !;:W; LDC ~OMOBllE LIABILITY - COMBINED SINGLE LIMIT $ ANY AUTO (Ea accldenl) !-- !-- ALL OWNED AUTOS BODilY INJURY (Per person) $ !-- SCHEDULED AlITOS .-- HIRED AUTOS BODILY INJURY (Pel accldenl) S - NON.oWNED AUTOS PROPERTY DAMAGE S (Pel eCCident) -=jAGE UABILITY AUTO ONLY- EA ACCIDENT $ --- ANY AUTO OTHER THAN EA ACC $ -.--- AUTO ONLY, AGG S EXCESS lIABilITY EACH OCCURRENCE $ ~:rOCCUR [J CLAIMS MADE AGGREGATE $ S -._~---"- R DEDUCTiBlE $ RETENTION $ S WORKERS COMPENSATION AND iWCSTATU- I iOJ1;l- EMPLOYERS' LIABILITY E.l. EACH ACCIDENT $ E,l. DISEASE - EA EMPLOYEE S -----_.- E,l. DISEASE - POLICY LIMIT $ A OTHER Professlclnal EOC938030703 01/15/11 01/15/12 $2,000,000 per claim lability $4,000,000 annl aggr. DESCRIPnON OF OPERAnONSIlOCAnONSNEHICLESlEXCLUSIONS ADDED BY ENDOIlSEMENTISPECIAL PROVISIONS Re: Professional Engineering Services CERTIFICATE HOLDER I I ADDmOllAL INSURED'INSURERlETlER: CANCEllATION T"n n".. t.lntl.... fnr t.lnn. ' nf SHOULD ANYOF 1lI E ABOVE DESCRIBED POlICIES BE CANCELLED BEfORE THE EXPlRAnON Calhoun County, Texas DATE THEREOF, THE ISSUING INSURER W1~X. TDMAlL~DAYSWRITTEN Michael J. Pfeifer, NOTlCETOlllE CERTIFICATE HOlOERNAMEDTOTHElEFTJftCn~k Calhoun County Judge ~~.aXQ~IC~iI[KGlIm&Mc 211 South Ann St., Third Floor, Suite 301 -. Port Lavaca, TX 77979 A~:::~ED REPRE2!AnvE IJ I I _ '1 :-i .~ ACORD 25-9 {7/97)1 of 1 #S287441~278202 RLL @ ACORD CORPORATION 1988 L,..,:..' ACORD,.. CERTIFICATE OF LIABILITY INSURANCE r DATE (MMlDDIYV) 08/24/11 PRODUCI;R 582-424.1621 THIS CERTIFICATE: IS ISSUED AS A MATTER OF INFORMATION The Dougherty CClmpany, Inc. 562-490-D432 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P.O. Box 7277 ALTiER THE COVERAGE AFFORDED BY THE POLICIES BELOW. long Beach, CA 90807 COMPANIES AFFORDING COVERAGE CraIg R. Dougherty COMPANY A Travelers Property Casualty INSURED Moffatt: & NIchol COMPANY 3780 KUroy Airport Way #750 B National UnIon FIre Ins. Co. Long B:each, CA 90806 COMPANY C Commerce & Industry Ins. CO. COIIJ>ANY I D MOFFA-1 OP 10' eM OOVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE liSTED BELOW HAVE 8EEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT ORomER DOCUMENT WITH RESPECT TO WHICH THIS CE~TIF'CATE MAYBE ISSUED OR MAY peRTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESC~IBEDHERE'N IS SUBJECT TO All THE TERMS, EXCLUSIONS AND C~ONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. . CO TYPE OF INSURANCE POLlCV NUMBeR POUCY EFI'ECTlVIi POUCV IlXP/llATlON UMITS LTR DATE (MWDDIYY) DATE IMlC/ODlYY) ~NERAL UABILfTY BODILY 'NJURY oce $ A eX COMPREHENSIVE' FORM P6306290C987TIL11 07/01/11 07/01/12 Booft v INJURY AGG $ .x PREMI8ESIOPeNmOllS PROPERlY DAMAGE oce $ ~ ~"Cs~~~N8oUAPSE HAzARD EXCl.UDES PROFESSIONAL L1A PROPERTY DAMAGE AGG $ A 1'R0DUCTSlCOMPlETED OPER INCl.UDES SEVEMBII.ITY Bl III POCOMllINEO ace , 1 000.000 1 CONTRACTUAL OF INTeRESTS CLAUSE BI & PO COMBINED AGO $ 2 000 ODe INDEPENDENT CO:N1RACTORS PERSONAllNJURYAGG $ 1 000 ooc f BROAD FORM PROPERlY DAMAGE INCLUDES CG2503.PER PeRSOWJ. 'NJUR~' PROJECT AGGREGATE ~TOMOIlII.E UABIUTV BOOlL Y INJURY $ A X ANY A!/TO P8105280C98mL 11 07/01/11 07/01/12 IPet f*$On) X All OWNED AUTm: IPrivalePasej .BOOIL V INJURY II ALL OYmEOAUTOS (pu acddenl) S (CMer lhan Pllval. P.assellSlel) -K. HIREOAUTOS II NON-OYmED AUTOS 1,000 COMP DEDUCTIBLE PROPERTY DAMAGe $ GAAAGE LlAIlllllY 1,000 COLLISIOIII DEDUCTSl. 80Dfl.YINJURY& 1,000,000 - PROPERlY DAMAGE I COMBINED . exCESS UABlLllY EACH OCCURRE;NCe $ 25.000 000 B r:XlUMBRELLA FORM BE8830BII11 07/01/11 07/01/12 AGGREGATE $ 25 000 DOll OTHER THAN UMBRI;J.LA FORM Doductlbl $ 10,OOD WORKERS CO~PENSAT/()N AND X I WCSTATU-, I IO"W' eMPLOYERS' UAlllLllY El EACH ACCIDENT 1.000,OO~ -L-.__ C THE PROPRIETOR! . [Xi ,'NeL WC4321232 (OTHERSTATES) 07/01/11 07/01/12 Et DISEASE. POlICY LIMIT $ 1.0QD,OQlJ PARTNERSIEXEcunve OfFICERS ARE: EXCl INelS USl&H AND HW ACT El DISEASE. EA EMPlOYa: $ 1 DOO.OOC OTHER DESCRlPTlOII OF OPERATIONSlLOCATlON9/VIUlICLElIlllPliCfAL ITEMS All operations of the Named InBured. Additional Jnsured Endorsements and Subrogation Waivers attached. 30 days notlce of cancel/ation except 10 days notice for nonpayment of premium. CERTIFICATE HOLDER CANCELLATION CALHOUN 8HOUlO ANY OF THE ABOVe DESCRlBIlD POUClE$ BE CANCELU;O BEFORe THE EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ~ MAIL .A.. DAYS WRlTTB/ NOl1C1i TO THE CERTIfICATE HOLDER HAMED TO THE LEF'T. BUT~~SUCH NOnce SHAI.l.IMP06E NO OBUOATlONOR LIABILITY Of ANY KIND UPON THE COMPANY,ITS AGENTS OR REPRESENTATIVES. AUTHO~EDREPRESENTAnvE ~/.~ lMCOROCORPORATlON1988 Calhoun County, Texas - Attn: Micha~t1 J. Pfeifer Calhoun COlLlnty Judge 211 S Ann St #301 IPort Lavac8, TX 77979 ACORD 26.N (1/95) ------- , ..1 . POLICY NO.: P6305290C987Tll11 COMMERCIAL GENERAL LIABILITY THfSENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. OTHER ADD'TIONAlINSUREDS ThiS endorsement modifies insurance provided under the following; COMMERCIAL GENERAlllASILlTY COVERAGE PART PROVISIONS 1. 3. WHO IS AN INSURED (SECTION 1/) is amended to include as an Insured any person ,or organization (called hereafter "addiflOlr1a1 Insured" with whom you have agreed lin a wrItten contract, executed prior to loss, to name as an additional insured, but: a. Only with respect to liability because of "bodily Injury" or "property damage" arising out of "your work" for that additional Insured performed by you or for you; and b. SUbject to any limitations in the written contract regarding the scope of the additional insured status. 4. This insurance does not apply to "bodily injury" or "property damage" arising out of .your work" included in the "products-completed operations hazard" unless you are required to provide such coverage by written contract and then only for the period of time required by the contract, but In no event beyond the expiration date Of the policy. 2. The llmlt~; of Insurance provided to such additional Insured shall be: a. The limits which yOu have agreed to provide; or b. Tnl9 limits shown on the Declarations Whichever is less. This insurance is excess over any valid and collectible insurance unless you have agreed In a written contract for this Insurance to apply on a primary or contributory basis. This insurance does not apply on any basis: a. To any person or organization tor whom you have purchased an Owners and Contractors Protective policy. To any person or organization who distributes or sells "your products~ In the regUlar course of Its business. To any person or organization from whom you have acquired any products, or any ingredient, part or container, entering into, accompanying or containing such products. To any manager or lessor of premises with respect to liability arising out of the ownership, maintenance, or use of that part of any premises leased to you. To any Jessor of leased equipment. To any architect, engineer or surveyor for Injury or damage arising out of: (1) The preparing, approving or falling to prepare or approve maps, drawings. opinions, reports, surveys, change orders, designs or Speclfl- cations; and (2) Supervisory, Inspection or engineering services. b. c. d. e. f. ADDITIONAL INSURED -- PRIMARy AND NON-CONTRIBUTORY: Calhoun County, Texas, its officers, employees and authorized agents CG D144 01 96 Copyright, The Travelers Indemnity Company, 1996. Page 10ft POliCY NUMBER: P81052~OC987Tll11 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL AUTO ISSUE DATE: 07/01/11 ADDITIONAL INSURED This endorsement modifies insurance provided under lhe following: BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM Paragraph c. of the WHO IS AN INSURED provision InCludes th,e person or organization indicated below, but only for his, her or its liability because of acts or omissions of an "Insured" under paragraphs a. or b. Of that provls/on, subject to the fol/owing additional pro- visions; 1. No liability is assumed by that person or organi- zation for the payment of any premiums stated in the policy or earned under lhe policy. 2. In the event of cancellation of the policy, written noltce of cancellatlon will be mailed by us to thai person or organization. Person 01' Organization: Calhoun County~Texas~ its officers, employees and authorized agents CAT3 01 02 99 Page 1 of 1 -- ------.---- WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement changes the policy to which it is attached effective on the Inception date of the polley unless a different date is indicated below. - (Thefolfowing "attaching clause" need be completed only when this endorsement Is issued subseql!ent to preparation of the policy.) This endorsement, effective 12:01 AM 7/01/2011 forms part of Policy No. WC4321232 Issued to: MOFFATT & NICHOL By COMMERCE & INDUSTRY INSURANCE COMPANY Premium: TBD We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedl~le. This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us. This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule BLANKET - AS REQUIRED BY WRITTEN CONTRACT Rate @ 2% of Developed Premium at Final Audit This form is not applicable in California. we 00 03 13 (Ed. 04/84) POLICY NUMnER: P6305290C987TILll COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ARCHITECTS, ENGINEERS AND SURVEYORS INDUSTRYEDGEsMENDORSEMENT This endorsement modifies insurance provided under the fol/owlng: COMMERCIAL GENERAL LIABILITY COVERAGE PART GENERJlIL DESCRIPTION OF COVERAGE - This endorsement broadens coverage. However. coverage for any Injury. damage or medIcal expenses described In any of the provisions of this endorsement may be excluded or limited b~r another endorsement to this Coverage Part, and these coverage broadenIng provisions do not apply to the extent that coverage Is excluded or JJmiled by such an endorsement The folloWing Ifslfng is a general coverR age description only. limitaUons and exclusIons may apply to these coverages. Read all the provisions of this en. dorsement and the rest of your polley carefully to determine rights, dUlles, and What Is and is nol covered. . A. Bro~ldened Named Insured B. Incidental Medical Malpractice C. Reallonable Forqe - Bodily Injury Or Property Damage . D. Non-Owned Watercraft -Increased To Up To 75 feet . E. Alrcrnft Chartered With PI/ot F. Extension Of Coverage - Damage To PremIses Rented To You G. PersonallnJuTy - Assumed by Contract H. Increased Supplemenlary Paymenls I. . AddlUI)nal Insured - Owner, Manager Or lessolr 01 Premises J. AddlUonallnsured - Les50r Of leased EquIp- ment K. Addlfiolnal Insured - State Or Political SubdIvisions - PermIts Relalfng To Premises L. AddItional Insured - State Or Pollllcal Subdivlislons - Pennlls Relallng To Operations PROVISIONS A. BROADENED NAMED INSURED _ UNNAMED SUBS/DIARIES The Named Insured in Item 1. of the Declarations Is. amended as foJ/ows: The person or organization named in lIem 1. of the Declarations and any organIzation, other than a partnenlhlp, joint venture. limited /Jabillty com- pany or trust, of which you are the 50le owner or In which you maintain the majority ownership In- terest. on the effective date of the policy. How- CG 0415 05 08 (Rev. 10-08) II I ; I M. Who Is An Insured - Newly Acquired Or Fonned Organizations N. Injury To Co-Employees And Co-Volunteer Workers O. Medical Payments Limit P. KnOWledge And Notice Of Ooc:urrence Or Offense Q. Other Insurance Condition R. Unlntentlonal Omission S. Waiver Of Transfer Of Rights Of Recovery Against Others To Us When Required By Conlract T. Amended Bodily Injury DefinlUon U. Amended Insured Contract Definlllon _ Rail- road Easement V. Add/lional Definition - Written ContractRe- qUlring Insurance ever, coverage for Elny such addltlonal organiza- tion Will cease as of the date, If any, during the polley period, that you no longer are the sole owner 0', or maintain the majority ownershIp 'In- terest In. such organization. B. INCIDENTAL MEDICAL MALPRACTICE 1. The followIng /s added to the definition of "oc- currence" In the DEFINITIONS Section: Unless you are In the busIness or ocoupatlon of providing profeSSional health care services, "occurrence" also means an act or omission I I ! i I I I I I I I i I I ! 02008 The TraVelers Companies. Inc. (2) The total of all deductible and self-Insured amounts under that "other insurance", We will share the remainIng IOS8, If any. with any "other Insuranc9" that Is not described in this Excess Insur- ance prov/slon. c. Method Of Sharing If all of the "other Insuranoe" parmUs contribution by equal shares. we will follow this method also. Under this approach each provider of Insurance contrlbules equal amounts until It has paid Its. applicable limit of Insurance or none of the loss remains, which- ever comes first. If any of the "other insurance" does not permit contrlbullon by equal shares, we will conftlbute by limits. Under Ihls method. the share of each provider of Insurance is based ~m the ratio of Its applicable limit of Insur- ance to the tolal applicable limits of Insurance of al/ providel'$ of Insur- ance. 2. The follOWing definItion Is added to SECTION V.- DEFINITIONS: "Other Insurance": a. Means Insurance. or the funding of losses, that is provided by, through or on behalf of: (1) Another Insurance company; (2) Us or any of our afllliated Insurance companies. except when the Non CUmulation of Each Occurrence limit section of Paragraph 5. of LIMITS OF INSURANCE (Section tfI) or Ihe Non cumulation of Personal and AdvertiS- Ing Injury limit sectIons of Paragraph 4. of LIMITS OF INSURANCE (See>- tlon JII) applies; (3) Any risk retention group; (4) Any self.lnsurance method or pro- gram. other than any funded by you and over which this Coverage Part applleSior (5) Any sImilar risk transfer or rIsk man. agement method. b. Does not include umbrella Insurance. or excess Insurance. that yoU bought spe. clfically 10 apply In excess of the lImIts of CG D4 15 05 1)8 (Rov, 1()'08) COMMERCIAL GENERAlllABILfTY Insurance shown on the Declarations of this Coverage Part. R. UNINTENTIONAL OMISSION 1. The following Is added to Paragraph 6. Rep. resentatlons of SECTION IV - COMMER. CIAL GENERAL LIABILITY CONDITIONS: The. unintentional omissIon of, or unlnten. tlonal error in. any Infonnalion provided by you whloh we relied upon In issuing this polley shall not prejUdice your rights Under this In- surance. 2. This Provision R. does not affect OUr right to colleot add/Honal premium or to eXercIse our rlght of oancellation or nonrenewal In accor- dance Wilh applicable Insurance laws or regu- lations. S. WAIVER OF TRANSFER OF RIGHTS OF RE. / COVERY AGAINST OTHERS TO US WHEN V REQUIRED BY CONTRACT The following Is added to Paragraph 8. Transfer of Rights of Recovery AgaInst Others to U8 of SECTION IV - COMMERCIAL GENERAL Lf. .ABllITY CONDITIONS: We waive any rights of recovery we may have against any person or organizallon because of payments we make for "bodily inJury", "property damage". "personal injury" or "advertising Injury" arising out of: 1. Premises owned by you. temporarily occu- pied by you with permissIon of the owner, or leased or rented to you; 2. Ongoing operations perfonned by you, or on your behalf. under a contract or agreement with thai person or organlzalion; 3. "Your Work"; or 4. "Your products". We waive Ihese rights only where you have agreed to do 80 as part of a "written contract reo quiring Insurance" entered Into by you before. and in effect when. the "bOdily Injury" or "property damage" occurs. or the "personal injury" offense or "advertising Injury" offense is committed. T. AMENDED BODILY INJURY DEFINITION The fol/owing replaces the definition of "bodily injury" in the DEFINITIONS Seal/on: "Bodily Injury" means bodily Injury, mental an- guish, mental injury, Shock. fright. dIsability, hu- miliation. sickness or dIsease sUslalned by a per~ @ 2008 The TravelelS CompanIes. Inc. ---- POLICY NUMBER: P8105290C987TILJI EFFECTIVE DATE: 07/01111 CA TS 53 06 09 TlrtlS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BUSINESS AUTO EXTENSION ENDORSEMENT I I I I II I i This endorsement modffies insurance provided under the following: nUSINESS AUTO COVERAGE FORM With respect to coverage provided by thIs endorsement. the provisions of the Coverage Form apply unless modified by the endorsement. GENERAL DESCRIPTION OF COVERAGE - This endorsement broadens coverage. However, coverage for any injury. damage or medical expenses described in any of the provisions of thIs endorsement rnay be excluded or limited b~' another endorsement to the Coverage Part. and these coverage broadening provisions do not apply to the extent that coverage Is excluded or limited by such an endorsement. The following listing Is a general coverage description only. L1mltatlons and exclusions may apply to these coverages. Read all the provisions of this endOlrsement and the rest of your policy carefully to determine rights, duties. and what Is and Is not covered. A. BROAD FORM NAMED INSURED B. BLA'NKET ADDITIONAL INSURED C. EMPLOYEE HIRED AUTO D. EMPLOYEES AS INSURED E. SUPlflILEMENTARV PAYMENTS- INCREASED LlMnrs F. HIRED AUTO - LIMITED WORLDWIDE COVlERAGE -INDEMNITY BASIS G. WAIVER OF DEDucnBLE - GLASS PROVlSICINS H. HIRED AUTO PHYSICAL DAMAGE - LOSS OF USE -INCREASED L1Mrr' I. PHYSICAL DAMAGE - TRANSPORTATION eXPENSES -INCREASED LIMIT J. PERSONAL EFFECTS K. AIRBAGS L. NOTICE AND KNOWLEDGE OF ACCIDENT ORLOSS . /' M. BLANKET WAIVER OF SUBROGATION V N. UNINTENTIONAL ERRORS OR OMISSIONS A. BROAD FORM NAMED INSU~ED The fol!owing is added to Paragraph A.1.. Who Is An Insured. of SECTION 11_ LIABILITY COVERAGE: Any organlzalionyou newly acquire or form during the policy period over which you maintaIn 50% or more ownerahfp Interest and that Is not separately Insured for Business Auto Coverage. Coverage under this provlsjclO Is afforded only until the 180lh day after you acquire or form the organIzation or the end of the policy period, whichever Is earllet. B. BLANKET ADDITIONAL INSURED The follc)wlng is added to Paragraph c. In A.1., Who Is An Insured. of SECTION 11_ UABILtTY COVERAGE: Any peirson or organization who 1$ required under a written contract or agreement between you and that person ,or organization, that Is signed and executed by you before the "bodny Injury" or .property damage" occurs and that is in effect during the polley period, to be named as an additional insured Is an "Insured" for liability Coverage, but only for damages to whfch this Insurance applies and only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained In Section II. C. EMPLO'VEE HIRED AUTO 1. The fOllOWing is added to Paragraph A.1.. Who Is An Insured, 0# SECTION II _ LIABILITY COVERAGE: An "employee" Of yours Is an "fnsured" while operating an "auto" hired or rented under a contract or agreement in that "employee's" name, with your pennission, while performing duties related to the cOndluct of your business, 2. The following replaces Paragraph b. In B.S., Other Insurance. of SECTION IV _ BUSINESS AUTO CONlDITIONS: . b. For Hired Auto Physical Damage Coverage, tha following are deemed to be covered "autos" you own: (1) Any covered "auto" you lease, hire, ront or borrow; and (2) Any covered Rauto" hired or rented by your "employee" under a contract In that individual "employee's" name. with your permission, while performing duties related to the conduct of your business. However, any "auto" that Is leased. hJred, rented or borrowed With a driver Is not a covered "auto~. . D. EMPLOYEES AS INSURED The following Is added to Paragraph A.1~. Who Is An Insured, of SECTION II - LIABILITY COVERAGE: Any "employee" of yours Is an II/nsured" while using a covered "auto" you don't own. hire or borrow In your buslnless or your personal affairs. E. SUPPLEMENTARV PAVMENTS -INCREASED LIMITS ,. The following replaces ParagraS)h A.2.a.(2), of SECTION 11- LIABILITY COVERAGE: (2i) Up to $3.000 for cost of bail bonds (including bonds for related traffic law violations) required because of an "accldenr we cover. We do not have to furnish these bonds. 2. The following replaces Paragraph A.2.B.(4), of SECTION II - LIABILITY COVERAGE: (4) All reasonable expanses Incurred by the "Insured" at our request, including actual loss of earnings up to $500 a day because of time off from work. F. HIRED AUTO - LIMITED WORLDWIDE COVERAGE -INDEMNITY BASIS The following replaces Subparagraph e. In Paragraph 8.7.. Policy Term. Coverage Territory, of SECTION IV - BUSINESS AUTO CONOmONS: e. Anywhere in the world, except any country or Jurisdiction while any trade sanction, embargo, or similar reoulation Imposed by the United States of America applies to and prohibits the transaction of business with or within such country or Jurisdiction, for Liability Coverage for any covered Hauto. that you lease, hire, rent or borrow without a driver for a period of 30 days or less and that Is not an "auto" you lease, hire, rent or borrow from any of your "employees", partners (It you are a partnership), members (if you are a limited liability company) or members of their households. (1) With respect to any claIm made or "suit- brought outside the United States of America. the territories and possessions of the United States of America, Puerto Rico and Canada: (0) You must arrange to defend the "Insured" against, and Investigate or settle any such claim or "suit" and keep us advised of all proceedings and actions. . (b) Neither you nor any other involved "Insured" will make any settlement without our consent. (0) We may. at our discretion, partiCipate In defending the "Insured" against, or in the settlement of, any claim or "suit", (d) We will reimburse the ."Insured": (I) For sums that the "Insured" legally must pay as damages because of "bodily Injury" or "property damage" to which this Insurance applies. that the "Insured" pays with our consent, but only up to the limit described In Paragraph C., Umlt Of Insurance, of SECTION 11- LIABILITY COVERAGE; (II) For the reasonable expenses Incurred with our consent for your Investigation of such claims and your defense of the "Insured" against any such "suit", but only up to and Incll!ded within the limit described In Paragraph C., Umlt Of Insurance, of SECTION II _ LIABILITY COVERAGE, and not In addition to such limit. Our duty to make such payments ends when we have used up the appllcabla limit of insurance In payments for damages, settlements or defense expenses. (2) 'rhis Insurance Is excess over any valid and collectible other Insurance available to the "'nsured" . I I ' I I whether primary, excess contingent or on any other basIs. (3) ThIs Insurance Is not a substitute for required or compulsory Insurance in any country oulside thG UnIted States, its territories and possessions, Puerto Rico and Canada. You agree to malnlaln all required or compulsory insurance' In any such country up to the minimum limits required by local law. Your failure to comply wllh compulsory Insurance requirements will not Invalidate the coverage afforded by this policy, bLit we will only be liable to the same extent we would have been /Jable had you compiled with the compulsory insurance requirements. (4) It Is understood that we are not an admitted or authorized insurer outside the United Slates of America, 'its terrilories and possessions, Puerto Rico and Canada. We assume no responsibility for the furnishing of certificates of Insurance, or for compliance In any way wllh the laws of other countries relating to insurance. G. WAIVER OF DEDUCT'8LE - GLASS The following Is added to Paragraph 0.. Deductible, Of SECTION 111- f'HVSICAL DAMAGE COVERAGE: No deicluctible for a c.overed "auto. will apply to glas8 damage If the glass is repairedralher than replaced. H. HIRED AUTO PHYSICAL DAMAGE- LOSS OF USE -INCREASED LIMIT The following replaces the last sentence of Paragraph A.4.b., Loss Of Use Expenses. of SECTtON III _ PHVSICAL DAMAGE COVERAGE; However, the most we will pay for any expenses for loss of use is $65 per day, to a maximum of $750 for any one "accident". I. PHYSICAL DAMAGE - TRANSPORTATION EXPENSES -INCREASED LIMIT The follOWing replaces the first sentence in Paragraph A.4.a.. Transportation Expenses, of SECTION III _ PHYSICAL DAMAGE COVERAGE: We will pay up to $50' per day to a maximum of $1,500 for temporary transportation expense Incurred by you because of the total theft of a covered "auto" of the private passenger type. J. PERSIJNAL EFFECTS The fOil/owing is added to Paragraph A.4.. Coverage extensIons, of SECTION III _ PHYSICAL DAMAGE COVERAGE: . . Personal effects We will! pay up to $400 for "'ass" to wearing apparel and other personal effects which are: (1) Owned by an "insured"; and (2) In or on your covered "auto.. This coverage applies only In the evenl o~ a total theft of your covered "auto". No c1eductlbles apply to this Personal Effects coverage. K. AIRBAGS The following is added to Paragraph 8.3., Exclusions, of SECTION 111- PHYSICAL DAMAGE COVERAGE: Exclusion 3.8. does not apply to "loss. to one or more airbags in a covered "auto" you own that inflate due to a cause other than a cause of "loss. set forth in Paragraphs A.1.b. and A.1.c.. but only; P. It that "auto" Is a covered "auto" for Comprehensive Coverage under thIs polioy; b. The airbags are not covered under any warranty; and c. The alrbags were not intentionally Inflated. We will pay up to a maximum of $1 ,000 for anyone "loss.. L. NOTICE~ AND KNOWLEDGE OF ACCIDENT OR LOSS The following Is added to Paragraph A.2.a., of SECTION IV - BUSINESS AUTO CONDITIONS: Your duty to give us or our authorized representative prompt nollce of the "accident" or "loss" applies only when the "accident" or "IOSSlf is known to: (a) Vou(lf you are an Individual); (b) A partner (if you are a partnershIp): ee) A member (if you are a limited liability company); (d) An executive officer, director or insl,lrancemanager (If you are a corporation or other organization); or (e) Any "employee" authoriZed by you to give notice of the "accident" or "loss". M. BLA"IKET WAIVER OF SUBROGATION The folloWing replaces Paragraph A.5., Transfer Of Rights Of Reco~ery Against Others To Us. of SECTION IV - BUSINESS AUTO CONOtnONS: 5. Transfer Of Rights Of Recovery Against Others To Us We waive any right of recovery we may have against any person or organization to the extent required of . you by a written contract signed and executed prior to any "accident" or "loss", provided that the "accldent" or "!oss" arises out of operations contemplated by such contract. The waiver applies only to the person or organization designated In such contract. N. UNINTENTIONAL ERRORS OR OMISSIONS The following is added to Paragraph B.2., Concealment, Mlsrepresentatfon, Or Fraud, of SECTtON IV _ BUSINESS AUTO CONDmONS: The unintentional omissIon of, or unintentional error In, any Informatlon given by you shafl not prejudice your rights IlInder this Insurance, However this provision does not affect our right to collect additional premium or exercl~19 our right of cancellation or non-renewal. APPROVE CONTRACT WITH VICTORIA ELECTRIC COOPERATIVE COMPANY FOR ELECTRICAL SERVICE "rO METER NO 26480 LOCATED AT SIX MILE CREEK AND AUTHORIZE COMMISSIONER LYSSY TO SIGN ALL NECESSARY DOCUMENTS: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve the contract with Victoria Electric Cooperative Company for Electrical Service to meter number 26480 located at Six Mile Creek and authorize Commissioner Lyssy to sign all necessary documents. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. VICTORIA ELECTRIC COOPERATIVE, INC. ElECTRIC SERVICE AGREEMENT Member Name and Mailing Addres~ (' LJ jJ lwuA"\..- ("-0 M'~ -# ;;>J Af"~ ~ J09g/IJ 'd Jua ~ TX II q-Vj Member's Status: Corporation Individual Partnprship Other Account No. Type of Service: Service Location V EC- .0:;( &4~tJ Member's Equipment: Frequency: 60 Cycle/See with Delivery Voltage: Reasonable variation Primary _ Volts 220/480 Volts Single Phase 120/240 Volts Three Phase Other With reasonable variation Date Service Available Expiration Date Maximum Electrical Load The undersigned (hereinafter called the "Member") hereby makes application and agrees co purchase electric service from VICTORIA ELECTRIC COOPERA TlVE, INC. (hereinafter called "Cooperative") upon the following terms and conditions: 1. Service. Cooperative agree,!;; to use reasonable diligence to provide electric utility service (including but not limited to the supply of eiectric energy) to Member's Service Location at a particular point where electric energy first leaves the line on equipment owned by Cooperative and enters Member's service entrance conductors. When electric energy becomes available Member will purchase all electric energy required to be uE:ed at the Service Location from the Cooperative and use such electric energy exclusively for the operation of Member's equipment. The Cooperative may limit the amount of electric energy to be furnished as indicated above and in the Service Rules and Regulations of the Cooperative. Member ,understands that the voltage and frequency of electric energy pro. vided may vary within the standards set forth in the Cooperative's Service Rules and Regulations. Nothing contained herein shall prohibit Member from using electric energy generated by renewable energy sources (e.g.: solar) in Member's wholly-generating .facilities. 2. Payment. Member agrees te) pay for electric service in accordance with Cooperative's standard tariff schedules in effect for like conditions of service to the class of service furnished hereunder. If any tariff or rate is changed by the Cooperative, or by order or con- sent of any regulatory authority having a jurisdiction thereof whether or not at the request of the Cooperative, such changed tariff, rate/or redefined class of service shall be applicable to service provided hereunder from and after the effective date of such change. PeriodicaJly, Cooperative will render to Member a statement of services rendered. Member agrees to pay, the total amount shown on such statement within fifteen (15) days from its date. Payment shall be made to Cooperative atits office in Victoria, Texas. 3, Additional Terms. The electric service contracted for herein is to be provided and taken in accordance with the provisions of this agreement for elecLric service" and Cooperative's service rules, regulations and tariffs, including any and all amendments that may hereafter be approved or ordered by any regulatory authority having jurisdiction. SAID SERVICE REGULATIONS AND TARIFFS ARE A PART OF THIS AGREEMENT TO THE SAME EXTENT AS IF FULLY SET OUT HEREIN AND ARE ON FILE AND AVAILABLE AT UTILITY'S OFFICES IN VICTORIA, TEXAS. 4. Easements and Right of ACCf:SS. Customer agrees to grant or to secure for Cooperative, at Member's expense, any rights of way on property owned or controlled by Member and to provide suitable space on such premises for installation of facilities where such rights of way and space are neces~;ary to provide electric service to Member. Cooperative's representatives, employe('s, and assi"ns are hereby granted rh!hts of ingress and egress of Customer's premises at all reasonable times for the purpose of inspection or facilities, providinji! servict!, and in order to. carry out the provisions hereof. 5. Continuity of Service. Cooperative shall use reasonable diligence to provide constant and uninterrupted electric power, however, if electric power or service should fail or be interrupted, or become defective, or be reduced through act of God, governmental author- ity. action of the elements. public enemy. accident, strikes, labor trouble, maintenance, repair or upgrading work, or any cause beyond the reasonable control of Cooperative, Cooperative shall not be liable under the provisions of this agreement. 6. Term. The acceptance of this instrument by the Cooperative shall consititute an agr m ~~een the Member and the Cooperative. The contract for electric service shall continue in force for an initial term of ~ -r~~m the date service is made availahle by the Cooperative to the Member. After the initial term, this agreement may e terminated by either party giving notice. The initial monthly billing period shall start when Member begins using electric power and energy, or thirty (30) days after service described herein is made available to the Member, whichever is earlier. 7. Breach/Discontinu~nce of Service. Notwithstanding any other provisions of this agreement, Cooperative may discontinue service if Memher has breached any portion of this agreement by failure to make timely payment or otherwise, and Cooperative has given Member notice in accordance with the Service- Rules and Regulations of the Cooperative regarding Discontinuance of Service as they may be hereafter amended by order or consent of any Regulatory Authority having jurisdiction. 8. Notice. All notices required to be given under the terms and provisions of this agreement may be given by mailin~ such notice to the other party by United States mail addressed to such other party as indicated above. The notice shall bear the date of its mailing, and shall be effective on and after such date. 9. Effective Date/Modification. Notwithstanding anything contained herein, this agreement shall not become effective and is not binding until executed by the Utility and Customer. No modification or alteration hereof shall be binding on either party unless reduced to writing and signed by the parties hereto. 10. Waiver. No waiver, expressed or implied. to any breach of anyone or more of the covenants or agreements hereof shall be deemed to be a waiver of any subsequent breach. II. fl..1(>mber's Installation. Member warrants that his or her rnstallation at the Service Location (including all conductors, switches, equipmC'nl; wiring, and protective devices of any kind or character) is constructed in accordance with the National Electrical Safety Code of the American Standards Association as well as applicable laws or ordinances, and that member's installation will be maintain- ed in such a manner as to conform to such standards. 12. Entire Agreement/Law Governing. This agreement constitutes the entire agreement between the parties and supercedes all prior agreements between Customer and :Utility for the service herein described, and Utility, its agents and employees have made no re. presentations, promises, or made any inducements, written or verbal, which are not contained therein. Customer agrees that it is not relying on any statements not herein contained. This agreement shall be construed and governed in accordance with the laws of the State of Texas. 13. Assignment. This agreement shall not be assigned by Customer except in accordance with the Articles, By-laws, and rules and regulations of Cooperative. This agreement shaH inure to the benefit of Cooperative's assigns. 14. Meter Tampering. In the event utility reasonably determines that its meter or equipment has been tampered with or bypassed the Cooperative may disconnect service and/or estimate electric energy consumed. Member agrees to pay such statement or statements reflecting the highest estimated usage of electricity by Member for the longest period time such tampering or bypassing may have continued plus all labor, material and equipment necessary to repair or replace damaged facilities. 15. Minimum Monthly Charge. The minimum/charge for each billing period (approximating 30 days) shall be (1) the demand charge or (2) $ /D h.o de-ftRY"X"J rYle- ,whichever is greater. 16. Contributions in Aid of Construction. Member shall make a contribution in aid of construction to Cooperative in the amount of $ By Manai!er or Authorized Employee ~ MEMBE; ) ~y U~ Properly Owner ~ VICTORIA ELECTRIC COOPERATIVE, INC. By Tenant APPROVE TEXAS DEPARTMENT OF TRANSPORTATION GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM AND AUTHORIZE COUNTY JUDGE TO SIGN: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve the Texas Department of Transportation Grant for Routine Airport Maintenance Program (TXDOT Project No. AM 2012 PTLAV) and authorize Judge Pfeifer to sign all necessary documents. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ."' ...-.-=*" -.--- ------- ~._.._-- --_.~--_. _.~----- .-.----- ---~ '''''-'''-''-- '. -.----- ..-.---- ..~_._-- I Texas Department of Transportation AVIATION DIVISION 125 E. 11TH STREET. AUSTIN. TEXAS 78701-2483. 512/416-4500. FAX 512/416-4510 September I, 20 II Mr. Vern Lyssy, Commissioner Pct. 2 County of Calhoun 5812 FM 1090 Port Lavaca, Texas 77979 TxDOT Project No.: TxDOT CSJ No.: Fund Source: AM 2012PTLA V M213PTLA V 3500290927 Dear Commissioner Lyssy: The Automated Weather Observation System at the Calhoun County Airport provides valuable meteorological information to pilots, the local community, and the National Weather Service. We appreciate the contribution the County of Calhoun makes to the safety of flight and national weather reporting. Enclosed are two copies of TxDOT CSJ Number M213PTLA V Grant for Routine Airport Maintenance Program between the County of Calhoun, as airport sponsor, and the Texas Department of Transportation. The grant will 'cover the TxDOT A WOS Maintenance Contract with Vaisala to continue the required monitoring and certification of your A WOS, and monthly A WOS A viMet Data Link fees. Please note that the A viMet fees have been reduced to $60 per month because of your participation in the TxDOT A WOS Maintenance contract. A General Maintenance description of routine airport maintenance has been included in the Scope of Services so that if needed, grant funds can be used for these type of items without having to amend the grant. Additional work items can be added to the grant at your request, or by amendment any time after execution. Please execute the Agreement, complete the Certifications, and return the accepted agreements as soon as possible. It will be necessary for your attorney to endorse your acceptance of the Agreement to assure that it has been accepted in accordance with local laws. Both copies of the Agreement and Certifications should have original signatures for acceptance. Please return both copies of the fully signed and witnessed documents to: TxDOT - Aviation Division, 125 E. 11th Street, Austin, Texas 78701-2483. The annual cost of the TxDOT A WOS Maintenance Contract with Vaisala, Inc. is $3,300.00 and the County of Calhoun's share is $1,650.00. Please remit payment with the attached invoice not later than October 28, 2011 to the address as follows: TxDOT, Attn.: Diana Ruiz, P.O. Box 149001, Austin, Texas 78714 If you have any questions, or need additional information please contact me at 1-800-687 -4568 or megan.caffall@txdot.gov. The Texas Department of Transportation looks forward to working with you on the maintenance work for your community's airport. Sincerely, ~tA#tt Megan Caffall Ramp Program Manager cc: Diana Ruiz Allison Martin Enclosures p () .-5;.L,,1 rr-. Ii-u< 'i /:J (J I II ,- ~ TEXAS DEPARTMENT OF TRANSPORTATION AVIATION DIVISION INVOICE September 1 , 2011 Mr. Vern Lyssy Commissioner Pct. 2, County of Calhoun 5812 FM 1090 Port Lavaca, Texas 77979 TxDOT CSJ No.: M213PTLAV Fund Source: 3500290927 2012 AWOS Maintenance RAMP Share Sponsor share S 3,300.00 S 1,650.00 S 1,650.00 Return this form with your payment to: TxDOT Attn.: Diana Ruiz P. O. Box 149001 Austin, TX 78714 Payment due by October 28, 2011 TEXAS DEPARTMENT OF TRANSPORTATION GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM (State Assisted Airport Routine Maintenance) TxDOT Project No.: AM 2012PTLA V TxDOT CSJ No.: M213PTLA V Part I - Identification of the Project TO: The County of Calhoun, Texas FROM: The State of Texas, acting through the Texas Department of Transportation This Grant is made between the Texas Department of Transportation, (hereinafter referred to as the "State"), on behalf of the State of Texas, and the County of Calhoun, Texas, (hereinafter referred to as the "Sponsor"). This Grant Agreement is entered into between the State and Sponsor shown above, under the authority granted and in compliance with the provisions of the Transportation Code, Chapter 21. The project is for airport maintenance at the Calhoun County Airport. Part II - Offer of Financial Assistance I. For the purposes of this Grant, the annual routine maintenance project cost, Amount A, is estimated as found on Attachment A, Scope of Services, attached hereto and made a part of this grant agreement. State financial assistance granted will be used solely and exclusively for airport maintenance and other incidental items as approved by the State. Actual work to be performed under this agreement is found on Attachment A, Scope of Services. State financial assistance, Amount B, will be for fifty percent (50%) of the eligible project costs for this project or $50,000.00, which ever is less, per fiscal year and subject to availability of state appropriations. Scop~: of Services, Attachment A, of this Grant, may be amended, subject to availability of state funds, to include additional approved airport maintenance work. Scope amendments require submittal of an Amended Scope of Services, Attachment A. Services will not be accomplished by the State until receipt of Sponsor's share of project costs. Page 1 of 12 8/16/2011 Only work items as described in Attachment A, Scope of Services of this Grant are reimbursable under this grant. Work shall be accomplished by August 31, 2012, unless otherwise approved by the State. 2. The State shall determine fair and eligible project costs for work scope. Sponsor's share of estimated project costs, Amount C, shall be as found on Attachment A and any amendments. It is mutually understood and agreed that if, during the term of this agreement, the State determines that there is an overrun in the estimated annual routine maintenance costs, the State: may increase the grant to cover the amount of the overrun within the above stated percentages and subject to the maximum amount of state funding. The State will not authorize expenditures in excess of the dollar amounts identified in this Agreement and any amendments, without the consent of the Sponsor. 3. Sponsor, by accepting this Grant certifies and, upon request, shall furnish proof to the State that it has sufficient funds to meet its share of the costs. The Sponsor grants to the State the right to audit any books and records of the Sponsor to verify expended funds. Upon execution of this Agreement and written demand by the State, the Sponsor's financial obligation (Amount C) shall be due in cash and payable in full to the State. State may request the Sponsor's financial obligation in partial payments. Should the Sponsor fail to pay their obligation, either in whole or in part, within 30 days of written demand, the State may exercise its rights under Paragraph V -3. Likewise, should the State be unwilling or unable to pay its obligation in a timely manner, the failure to pay shall be considered a breach and the Sponsor may exercise any rights and remedies it has at law or equity. The State shall reimburse or credit the Sponsor, at the financial closure of the project, any excess funds provided by the Sponsor which exceed Sponsor's share (Amount C). 4. The Sponsor specifically agrees that it shall pay any project costs which exceed the amount of financial participation agreed to by the State. It is further agreed that the Sponsor will reimburse the State for any payment or payments made by the State which are in excess of the percentage of financial assistance (Amount B) as stated in Paragraph II-I. 5. Scope;: of Services may be accomplished by State contracts or through local contracts of the Sponsor as determined appropriate by the State. All locally contracted work must be approved by the State for scope and reasonable cost. Reimbursement requests for locally contracted work shall be submitted on forms provided by the State and shall include copies of the invoices for materials or services. Payment shall be made for no more than 50% of allowable charges. Page 2 of 12 8/16/2011 The State will not participate In funding for force account work conducted by the Sponsor. 6. This Grant shall terminate upon completion of the scope of services. Part III - Sponsor Responsibilities 1. In a<:cepting this Grant, if applicable, the Sponsor guarantees that: a. it will, in the operation of the facility, comply with all applicable state and federal laws, rules, regulations, procedures, covenants and assurances required by the State in connection with this Grant; and b. the Airport or navigational facility which is the subject of this Grant shall be controlled by the Sponsor for a period of at least 20 years; and c. consistent with safety and security requirements, it shall make the airport or air navigational facility available to all types, kinds and classes of aeronautical use without discrimination between such types, kinds and classes and shall provide adequate public access during the period of this Grant; and d. it shall not grant or permit anyone to exercise an exclusive right for the conduct of aeronautical activity on or about an airport landing area. Aeronautical activities include, but are not limited to scheduled airline flights, charter flights, flight instruction, aircraft sales, rental and repair, sale of aviation petroleum products and aerial applications. The landing area consists of runways or landIng strips, taxiways, parking aprons, roads, airport lighting and navigational aids; and e. it shall not enter into any agreement nor permit any aircraft to gain direct ground access to the sponsor's airport from private property adjacent to or in the immediate area of the airport. Further, Sponsor shall not allow aircraft direct ground access to private property. Sponsor shall be subject to this prohibition, commonly known as a "through-the-fence operation," unless an exception is granted in writing by the State due to extreme circumstances; and f. it shall not permit non-aeronautical use of airport facilities without prior approval of the State; and g. the Sponsor shall submit to the State annual statements of airport revenues and expenses when requested; and h. all fees collected for the use of the airport shall be reasonable and nondiscriminatory. The proceeds from such fees shall be used solely for the development, operation and maintenance of the airport or navigational facility; and Page 3 of 12 8/16/2011 1. an Airport Fund shall be established by resolution, order or ordinance in the treasury of the Sponsor, or evidence of the prior creation of an existing airport fund or a properly executed copy of the resolution, order, or ordinance creating such a fund, shall be submitted to the State. The fund may be an account as part of another fund, but must be accounted for in such a manner that all revenues, expenses, retained earnings, and balances in the account are discernible from other types of moneys identified in the fund as a whole. All fees, charges, rents, and money from any source derived from airport operations must be deposited in the Airport Fund and shall not be diverted to the general revenue fund or any other revenue fund of the Sponsor. All expenditures from the Airport Fund shall be solely for airport purposes. Sponsor shall be ineligible for a subsequent grant or loan by the State unless, prior to such subsequent approval of a grant or loan, Sponsor has complied with the requirements of this subparagraph; and J. the Sponsor shall operate runway lighting at least at low intensity from sunset to sunrise; and k. insofar as it is reasonable and within its power, Sponsor shall adopt and enforce zoning regulations to restrict the height of structures and use of land adjacent to or in the immediate vicinity of the airport to heights and activities compatible with normal airport operations as provided in Tex. Loc. Govt. Code Ann. Sections 241.001 et seq. (Vernon and Vernon Supp.). Sponsor shall also acquire and retain aviation easements or other property interests in or rights to use of land or airspace, unless sponsor can show that acquisition and retention of such interest will be impractical or will result in undue hardship to Sponsor. Sponsor shall be ineligible for a subsequent grant or loan by the State unless Sponsor has, prior to subsequent approval of a grant or loan, adopted and passed an airport hazard zoning ordinance or order approved by the State. 1. mowing services will not be eligible for state financial assistance. Sponsor will be responsible for 100% of any mowing services. 2. The Sponsor, to the extent of its legal authority to do so, shall save harmless the State, the State's agents, employees or contractors from all claims and liability due to activities of the Sponsor, the Sponsor's agents or employees performed under this agreement. The Sponsor, to the extent of its legal authority to do so, shall also save harmless the State, the State's agents, employees or contractors from any and all expenses, including attorney fees which might be incurred by the State in litigation or otherwise resisting claim or liabilities which might be imposed on the State as the result of those activities by the Sponsor, the Sponsor's agents or employees. 3. The Sponsor's acceptance of this Offer and ratification and adoption of this Grant shall be evidenced by execution of this Grant by the Sponsor. The Grant shall comprise a contract, constituting the obligations and rights of the State of Texas and the Sponsor with respect to the accomplishment of the project and the operation and maintenance of the airport. Page 4 of]2 8/16/20 II If it becomes unreasonable or impractical to complete the project, the State may void this agreement and release the Sponsor from any further obligation of project costs. 4. Upon entering into this Grant, Sponsor agrees to name an individual, as the Sponsor's Authorized Representative, who shall be the State's contact with regard to this project. The Representative shall receive all correspondence and documents associated with th.is grant and shall make or shall acquire approvals and disapprovals for this grant as required on behalf of the Sponsor, and coordinate schedule for work items as required. 5. By the acceptance of grant funds for the maintenance of eligible airport buildings, the Sponsor certifies that the buildings are owned by the Sponsor. The buildings may be leased but if the lease agreement specifies that the lessee is responsible for the upkeep and repairs of the building no state funds shall be used for that purpose. 6. Sponsor shall request reimbursement of eligible project costs on forms provided by the State. All reimbursem~nt requests are required to include a copy of the invoices for the mate:rials or services. The reimbursement request will be submitted no more than once a month. 7. The Sponsor's acceptance of this Agreement shall comprise a Grant Agreement, as provided by the Transportation Code, Chapter 21, constituting the contractual obligations and rights of the State of Texas and the Sponsor with respect to the accomplishment of the airport maintenance and compliance with the assurances and conditions as provided. Such Grant Agreement shall become effective upon the State's written Notice to Proceed issued following execution of this agreement. PART IV - Nomination of the Agent 1. The Sponsor designates the State as the party to receive and disburse all funds used, or to be used, in payment of the costs of the project, or in reimbursement to either of the parties for costs incurred. 2. The State shall, for all purposes in connection with the project identified above, be the Agent of the Sponsor. The Sponsor grants the State a power of attorney to act as its agent to perform the following services: a. accept, receive, and deposit with the State any and all project funds granted, allowed, and paid or made available by the Sponsor, the State of Texas, or any other entity; b. enter into contracts as necessary for execution of scope of services; c. if State enters into a contract as Agent: exercise supervision and direction of the Page 5 of 12 8/16/2011 ~..; project work as the State reasonably finds appropriate. Where there is an irreconcilable conflict or difference of opinion, judgment, order or direction between the State and the Sponsor or any service provider, the State shall issue a written order which shall prevail and be controlling; d. receive, review, approve and pay invoices and payment requests for services and materials supplied in accordance with the State approved contracts; e. obtain an audit as may be required by state regulations; the State Auditor may conduct an audit or investigation of any entity receiving funds from TxDOT directly under this contract or indirectly through a subcontract under this contract. Acceptance of funds directly under this contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the State Auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. f. reimburse sponsor for approved contract maintenance costs no more than once a month. PART V - Recitals 1. This Grant is executed for the sole benefit of the contracting parties and is not intended or executed for the direct or incidental benefit of any third party. 2. It is the intent of this grant to not supplant local funds normally utilized for airport maintenance, and that any state financial assistance offered under this grant be in addition to those local funds normally dedicated for airport maintenance. 3. This Grant is subject to the applicable provisions of the Transportation Code, Chapters 21 and 22, and the Airport Zoning Act, Tex. Loc. Govt. Code Ann. Sections 241.001 et seq. (Vernon and Vernon Supp.). Failure to comply w~th the terms of this Grant or with the rules and statutes shall be considered a breach of this contract and will allow the State to pursue the remedies for breach as stated below. a. Of primary importance to the State is compliance with the terms and conditions of this Grant. If, however, after all reasonable attempts to require compliance have failed, the State finds that the Sponsor is unwilling and/or unable to comply with any of the terms of this Grant, the State, may pursue any of the following , remedies: (1) require a refund of any financial assistance money expended pursuant to this Grant, (2) deny Sponsor's future requests for aid, (3) request the Attorney General to bring suit seeking reimbursement of any financial assistance money expended on the project pursuant to this Grant, provided however, these Page 6 of 12 8/16/2011 remedies shall not limit the State's authority to enforce its rules, regulations or orders as otherwise provided by law, (4) declare this Grant null and void, or (5) any other remedy available at law or in equity. b. Venue for resolution by a court of competent jurisdiction of any dispute arising under the terms of this Grant, or for enforcement of any of the provisions of this Grant, is specifically set by Grant of the parties in Travis County, Texas. 4. The State reserves the right to amend or withdraw this Grant at any time prior to acceptance by the Sponsor. The acceptance period cannot be greater than 30 days after issuance unless extended by the State. 5. This Grant constitutes the full and total understanding of the parties concerning their rights and responsibilities in regard to this project and shall not be modified, amended, rescinded or revoked unless such modification, amendment, rescission or revocation is agreed to by both parties in writing and executed by both parties. 6. All commitments by the Sponsor and the State are subject to constitutional and statutory limitations and restrictions binding upon the SponsQr and the State (including Sections 5 and 7 of Article II of the Texas Constitution, if applicable) and to the availability of funds which lawfully may be applied. Page 7 of 12 8/16/2011 Part VI - Acceptances Sponsor The County of Calhoun, Texas, does ratify and adopt all statements, representations, warranties, covenants, agreements, and all terms and conditions of this Grant. Executed this day of ,20~ County of Calhoun, Texas Sponsor Witness Signature Sponsor Signature Witness Title Sponsor Title Certificate of Attorney I, , acting as attorney for the County of Calhoun, Texas, do certify that I have fully examined the Grant and the proceedings taken by the Sponsor relating to the acceptance of the Grant, and find that the manner of acceptance and execution of the Grant by the Sponsor, is in accordance with the laws of the State of Texas. Dated at , Texas, this day of ,20_. Witness Signature Attorney's Signature Witness Title Page 8 of 12 8116/2011 :- Acceptance of the State Executed by and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs and grants heretofore approved and authorized by the Texas Transportation Commission. STATE OF TEXAS TEXAS DEPARTMENT OF TRANSPORTATION By: Date: Page 9 of 12 8/16/2011 Attachment A Scope of Services TxDOT CSJ No.: M213PTLA V ."' ..... ..<.:I!"..d'" ci~~'J:t~ ili~f:j,;),,;:'Jf:~;?, <"/;'""'. ::";""i";P\~::;..:,>(t,;,,~:'!'" -'t" ';"~"'<'::;'{ 'Sfiff;"s'1i~iJ;f:~V'.':/ Sf,ri~ib':.;Sh~i~';:3; Eligible~Sc E~tllrfal:t~'d. C,o'~ts' ,... ., '. ..: ~.t'. .. ... . ... .<',.,.,'<1. ...-~ AiIi8'~'~t :lJ..// "., Aili ". J,' '~ ., , '.:'." ,'''' .... .J ..." 'i. , A'fuounlA ()uht (} ,..,...., , ; :.. ... .. . " f.,; PA V E M E N T S $0 0 0 $0 0 0 $ 0 00 G E N E RAL M AINTE NA NC E $ I 0 ,0 00. 0 0 $5 , 000. 0 0 $ 5 ,000 00 PA V E M ENT M ARKI N GS $0. 0 0 $0 0 0 $0 00 G RAD lNG/DRAINAGE $0 .0 0 $0 .0 0 $0 .00 M IS CE LLANE OUS M IS C - AVV 0 S M ain te n an c e $3 ,3 00. 0 0 $ 1 , 65 O. 0 0 $ I ,65 0 00 T ota I $ 1 3 ,3 00 0 0 $6, 65 0 .0 0 $ 6 ,65 0 00 Accepted by: County of Calhoun, Texas Signature Title: Date: Notes: (explanations of any specifications or variances as needed for above scope items) MISCELLANEOUS: TxDOT to contract for A was maintenance, Sponsor to contract for A WOS A viMet Data Link, A WOS repairs/parts replacement. Other proiects to be determined and added by amendment. GENERAL MAINTENANCE: As needed, Sponsor may contract for services/purchase materials for routine maintenance/improvement of airport pavements, approach aids,. lighting systems, fencing, sponsor owned and operated fuel systems, hangars, terminal buildings and security systems. Only work items as described in Attachment A, Scope of Services of this Grant are reimbursable under this grant. Page 10 of 12 8/16/2011 !" CERTIFICA TION OF AIRPORT FUND TxDOT CSJ No.: M213PTLA V The County of Calhoun does certify that an Airport Fund has been established for the Sponsor, and that all fees, charges, rents, and money from any source derived from airport operations will be deposited for the benefit of the Airport Fund and will not be diverted for other general revenue fund expenditures or any other special fund of the Sponsor and that all expenditures from the Fund will be solely for airport purposes. The fund may be an account as part of another fund, but must be accounted for in such a manner that all revenues, expenses, retained earnings, and balances in the account are discernible from other types of moneys identified in the fund as a whole. County of Calhoun, Texas (Sponsor) By: Title: Date: State of Texas Single Audit Requirements I, , do certify that the County of Calhoun will comply with all (Designated Representative) requirements of the State of Texas Single Audit Act if the County of Calhoun spends or receives more than $500,000 in any funding sources during this fiscal year. And in following those requirements, the County of Calhoun will submit the report to the audit division of the Texas Department of Transportation. If your entity did not meet the threshold of $500,000.00 in grant expenditures, please submit a letter indicating that your entity is not required to have a State Single Audit performed for the most recent audited fiscal year. Signature Title Date Page 11 of 12 8/16/2011 DESIGNA TION OF SPONSOR'S AUTHORIZED REPRESENTATIVE TxDOT CSJ Number: M213PTLA V The County of Calhoun designates, (Name, Title) as the Sponsor's authorized representative, who shall receive all correspondence and documents associated with this grant and who shall make or shall acquire approvals and disapprovals for this grant as required on behalf of the Sponsor. County of Calhoun, Texas (Sponsor) By: Title: Date: DESIGNA TED REPRESENTATIVE Mailing Address: Overnight Mailing Address: Telephone/Fax Number: Email address: Page 12 of 12 8/16/2011 APPROVI: DONATION OF BOOT CAMP UNIFORMS AND BOOTS TO EVER CHANGE YOUTH ACADEMY IN CONSIDERATION OF ONE MONTH OF RESIDENTIAL PLACEMENT FOR ONE JUVENILIE: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the donation of boot camp uniforms and boots to Ever Change Youth Academy in consideration of one month of residential placement for one juvenile. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. Ever Change Youth & Family Services, Inc. P. O. Box 61 Hondo, Texas 78861 (830) 426-2002 Fax: (830) 741-3799 www.everchanee.ore September 1, 2011 Mr. Luis Leija, CJPO C/O Calhoun County Juvenile Probation 201 W. Austin Port Lavaca, TX 77979 Dear Mr. Leija, In reference to our recent telephone conversation, I would like to confirm with you that Ever Change Academy would like to donate a one month placement at our facility in exchange for uniforms and boots that your county no longer needs. While I would hope that this transaction would be of benefit to both your department and mine, I take comfort in knowing that an extra 30 days could be the pivoting point to a lifelong change in life of a juvenile. Mr.. Leija, I so appreciate and enjoy the working relationship that Ever Change Academy and Calhoun County Juvenile Probation have shared through the years. We look forward to helping you, your probation officers and the juveniles of Calhoun County in the future. Respectfully, u~JrV---+r- Dan Ytuarte Executive Director APPROVI: GENERAL LAND OFFICE CONTRACT NO. 06-072-000-0678 AND AUTHORIZE COUNTY JUDGE TO SIGN: A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to approve General Land Office Contract No. 06-072-000-0678 and authorize Judge Pfeifer to sign all necessary documents. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. ACCEPT PAYMENT FROM GENERAL LAND OFFICE IN THE AMOUNT OF $2,500 TO BE DEPOSITIED IN PRECINCT #4 BUDGET FOR 2011: A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to approve payment from General Land Office in the amount of $2,500 to be deposited in Precinct #4 budget for 2011. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. i'. TlEX}\S ". (} E N IE IT-t i~ lL L}~ N [) () [~. IT~j~ IT (~ [~ JERRY PATTERSON, COMMISSIONER August 26, 2011 The Honorable Michael J. Pfeifer Calhoun County Judge P.o. Box ]! 77 Seadrift, Texas 77983 RE:. Amendment No.3 to General Land Office (GLO) Contract No. 06-072-000-0678 Dear Judge Pfeifer: Enclosed are two partially executed original Amendments, as referenced above. Please . have them properly executed by an official authorized to bind the county and return one to me for Land Office files. If you have any questions, please do not hesitate to contact me at 512-305-9129, or via electronic mail at mel.mcdonald@glo.state.tx.us. ~~1i~iimist Legal Services Division MM/mm enclosures Stephen F. Austin Building. 1700 North Congress Avenue. Austin, Texas 78701-1495 Post Of lice Box 12873 . Austin, Texas 78711-2873 512-463-5001 . 800-998-4GLO www.glo.state.tx.us ..r ~/?{ -~.... INTERLOCAL COOPERATION CONTRACT GLO CONTRACT No. 06-072-000-0678 AMENDMENT No.3 COUNTY OF TRAVIS ~ ~ ~ STATE OF TEXAS The GENl~RAL LAND OFFICE (GLO) and the CALHOUN COUNTY, TEXAS (County), parties to that certain Interlocal Cooperation Contract entered into September 1, 2005, and denominated GLO Contract No. 06-072 (Contract), as amended, now desire to further amend the Contract. W'HEREAS, the parties desire to revise the. annual funding language under the Contract; and WHEREAS, due to the ongoing nature of the Project, the parties desire to extend the termination date, as provided in SECTION 7.01; and W'HEREAS, the parties desire to add funding to cover the cost of the continuing services; Now, THEREFORE, the GLO and the County agree as follows: 1. SI;CTION 4.01 of the Contract, CONSIDERATION, is hereby amended and modified by deleting and replacing it with the following language, effective September 1, 2011: "CONSIDERATION. For and in consideration of the County's satisfactory performance under this Contract, the GLO shall pay the County an amount not to exceed FOUR THOUSAND DOLLARS ($4,000.00) annually for the maintenance and operation of the Facility. Payment will be made by the GLO on or about August 31 of each year, for actual costs incurred by the County, which have been previously approved by the GLO Project Manager and submitted for reimbursement in accordance with SECTION 5.02 of this Contract." 2. Funding for Fiscal Years 2012 and 2013 is hereby added in the aggregate amount of FOUR THOUSAND DOLLARS ($4,000.00), apportioned as Two THOUSAND DOLLARS GLO Contract No. O(H)72-000-0678 Amendment No.3 Page 1 of2 ~. ($:2,000.00) payable in each Fiscal Year, for a total amount not to exceed EIGHTEEN THOUSAND DOLLARS ($18,000.00) for the duration of the Contract. 3. SI:CTION 7.01 of the Contract, DURATION, is hereby amended and modified to reflect a termination date of August 31, 2013. 4. TIns Amendment No.3 shall be effective as of September 1, 2011. 5. Except as amended and modified by this Amendment, all terms and conditions of the Contract, as amended, shall remain in full force and effect. SIGNATURE PAGE FOLLOWS GLO Contract No. 06-072-000-0678 Amendment No.3 Page,20f2 ~ " SIGNATURE P AGE FOR AMENDMENT No.3 UNDER GLO CONTRACT No. 06-072-000-0678 GENERAL LAND OFFICE CALHOUN COUNTY ~~t!ff- L~ L. Laine, Chief Clerk! Deputy Land Commissioner Date of execution: t /, } Ie., Date of execution: q - 9 - , J AUTHORIZE $126,000 LOAN FROM GENERAL FUND to CAPITAL PROJECT- MAGNOLIA BEACH JE'ITY CONSTRUCTION FUND (TEXAS PARKS AND WILDLIFE REIMBURSEMENT GRANT): A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to authorize a $126,000 loan from General Fund to Capital Project- Magnolia Beach Jetty Construction Fund (Texas Parks and Wildlife Reimbursement Grant). Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. . . COUNTY REPORTS: The Tax Office presented their monthly report forthe month of July 2011 and after reading and verifying same, a motion was made by Judge Pfeifer and seconded by Commissioner Lyssy to accept said reports as presented. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. SUMMARY TAX ASSESSOR.COLLECTOR'S MONTHLY REPORT FOR: JULY 2011 Title Certificate Fees Title Fees Paid TXDOl Title Fees Paid County Treasurer Salary Fund Motor Vehicle Registration Collections Disabled Person Fees Postage FD ADDITIONAL COLLECTIONS FD Fees In Excess of Collections Paid TXDOT Paid TXDOT SP Paid County Treasurer Paid County Treasurer Salary Fund DMV CCARDTRNSFEE $ 313.99 FD Additonal Collections $ 2.00 First Data (IBC) Credit/Debit Card Fee's FD Fees In Excess of Collections Motor Vehicle Sales & Use Tax Collections Paid State Treasurer Special Road/Bridge Feel; Collected Paid TXDOT - RIB Foes Paid County Treasumr - RIB Fees Texas Parks & Wildlife Cclllections FD ADDITIONAL COLLECTIONS FD Fees In Excess of Colllections Paid Texas Parks & Wildlife Paid County Treasumr Salary Fund FD Additonal Collections FD Fees In Excess 01' Collections State Beer & Wine Collections Month of State Beer & Wine Collections Paid Tx Alcoholic Beverage Commission Paid County TreasurElr. Salary Fund County Beer & Wine Collections Paid County TreasurElr. County Beer & Wine Paid County TreasurElr, Salary Fund Renewal Fees for County Beer & Wine Paid County Treasumr - Renewal FeE Additional Postage - Vehi,cle Registration Paid County TreaSUrE!r - Additional Postage Interest earned on P&W $ 2.34 and Refund $ Acc:ounts Paid County Treasure,r - Int on P&W & Ref Interest earned on Office Account Paid county Treasurer - Nav. East Paid County Treasure,r - all other districts COLLECTIONS $ 8,008.00 $ $ $ $ 92,644.82 25.00 167.00 2.00 $ 522,190.50 $ 16,940.00 $ 3,059.00 $ 1.00 $ $ $ $ $ 19.75 $ 2.34 $ 27.48 3D DISBURSEMENTS $ $ 5,003.00 3,005.00 $ $ $ $ $ $ $ $ 87,515.21 524.17 4,483.45 235.75 80.24 $ 522,190.50 $ $ 16,431.80 508.20 $ $ $ $ 2,753.10 305.90 1.00 $ $ $ $ $ $ 19.75 $ 2.34 $ $ 0.04 27.44 Business Personal Property - Misc. Fees $ 122.92 Paid County Treasumr $ EXCESS FUNDS $ 1,236.15 Paid County Treasumr $ Overpayments $ 5.04 Current Tax Collections $ 75,157.90 Penalty and Interest - Current Roll $ 11,819.01 Discount for early payment of taxes $ Delinquent Tax Collectio~ls $ 11,196.44 Penalty & Interest - Delinquent Roll $ 4,235.66 Collections for Delinquent Tax Attorney $ 10,634.30 Advance - FM & L Taxes $ Advance - County AdValorem Taxes $ Paid County TreasurElr - Nav. East $ Paid County TreasurElr - all other Districts $ Paid County TreasurElr - Delinq Tax Atty. Fee $ Payment in Lieu of Taxes $ 217.91 Paid County Treasure,r - Advalorem $ Boat/Motor Sales & Use Tax Collections $ 19,099.02 Paid State Treasurer $ Paid County Treasure,r, Salary Fund $ Special Farmers Fees Collected $ 80.00 Paid State Treasurer, Farmers Fees $ Hot Check Collection Charges $ 45.00 Paid County Treasure,rs, Hot Check Charge $ Overage on Collection/Assessing Fees $ Paid County Treasure,r, overage refunded $ Escheats $ Paid County TreasureH~scheats $ TOTAL COLLECTIONS $ 776,936.24 BAL FORWARD JUNE 2011 STATE/(:OUNTY BEER AND WINE COll'S $ BAL FORWARD JULY 2011 STATE/COUNTY BEER AND WINE COll'S $ TOTAL COLLEcnONSIINCLUDING CHANGE IN BEER ANO WINE BALANCE FORWARD $ 776,936.24 TOTAL DISBURSEMENTS TOTAL OF ABOVE RECEIPTS PAID TO STATE AND COUNTY $ 776,936.24 a~) Il,~ , GLORI,~ A. OCHOA Tax Asselssor-Collector ~dJ~~ . IC L J. PFEIFER County Judge 122.92 1,236.15 0.01 2.92 84,636.62 276.61 17,497.89 10,634.30 217.91 18,144.07 954.95 80.00 45.00 776,936.24 APPROVAL OF PAYROLL: A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the payroll dated August 5, 2011 in the amount of $221,154.79 and August 19, 2011 in the amount of $238,680.54, with an approved total payroll of $459,835.33. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. APPROVA,L OF BILLS: A motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve all bills for the month of September, 2011. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY PAYROLL 2011 MONTH / AUGUST Payroll dated 08-05-11 $ 221,154.79 Payroll dated 08-19-11 $ 238,680.54 I APPROVED TOTAL PAYROLL $ 459,835.33 The itf!ms listed above have been pre-approved by all Department Heads and I certify that funds are available to p~y the~bl!gations. I C~~~(boW1S e and correct to the best of my knowh~dge this the ~ day of ~ . , 2011. Qujj ACC~ AND APPROVED THIS THE 1?<Pu DAY OF ~ ... t" , 2011 IN THE CALHOUN COUNTY COiVIMISSIONERS' COURT, PORT LA V ACA, TEXAS 77979. September 8, 2011 2011 APPROVAL LIST COMMISSIONERS COURT MEETING OF 9/8/11 BALANCE BROUGHT FORWARD FROM PAGE 33 FICA MEDICARE FWH NATIONWIDE OFFICE OF THE ATTORNEY GENERAL TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM RBI CONTRACTORS CENTERPOINT VERIZON CITY OF POINT COMFORT JACKSON ELECTRIC COOP TISD Mel CITY OF PORT LA V ACA CREDIT CARD CENTER - SO VICTORIA ELECTRIC COOP CP&L RELIANT CABLE ONE WASTE MANAGEMENT OF TEXAS TOTAL AMOUNT FOR APPROVAL P/R P/R P/R P/R P/R P/R AP AP AP AP AP AP AP AP AP AP AP AP AP AP $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ '3>~ 34 915,431.51 31,240.90 8,711.36 30,516.51 2,774.98 1,784.31 109,971.04 5,850.00 608.96 1,200.59 98.80 610.87 152.00 327.02 301.95 3,358.39 917.21 23.94 36,091.70 193.D1 1,266.39 $ 1,151,431.44 " f-o f!l ....l ....l ...: > ~~ 1< ~ 0 ~ ;: s >~~ ~B ...: ;;;J ~ ~ o c Z u 1: "-l z,:c:J ;;;J " , o.gj>g == .3 s ~ ] u " c " c:J -0 2 '" o 10-. 1:: " ... ~~ u a o ::l OZ ~ '6 12 U ... .D " Cl c .s .g. ~ " Cl c .g u ., ~ ~ " a ~ ... o -0 C " > " "t:> o u t5 ~ E= ....l c:J !I " ';::l E= ... c. 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"'f-< ::J< .....lCO ~~ ~' ~ O~ g: o e<:u S:lo :?,:~ ~~ -..... ~~ ~ ~~ >..... ~z '0 0_ of-< N< 0\ co <<io o~ E-'" ~ < ~ ~ u ~ < ~ ~ .... '" g v::> on on 00 o o '" < ~ :g '" g ~ f-< ffl z z u S~ ~ u~ '" ~ < f-< o~ ttl u::E Ii "<t 0\ 0\ M "<t 0\ v::> N < 00' 0\ on 0\ N t- o on "<t M v::> 00 o M v::> v::> 00 o M v::> v::> u ~ 00 o M v::> v::> ~ ;2 M v::> t- v::> v::> '" E- S U e; ~ ~ '" ::J '" o on t- o t- ~ u ~ ~ ~ ~ S:l ::r:: ~ > :>- < .....l f-< ::J o .....l ~ ~ u o ~ ~ ~ '" .....l 0 ~~ ~ ~ < 5 :J d t:: o ~ ~ ~ 00 o M v::> v::> o ~ ~ ~ ~ ~ ~ o ~ ~ ~ 0\ 0\ 0\ ] o E- f-< f-< f-< f-< f-< f-< f-< f-< f-< E- E- Z Z Z Z :z: Z Z Z ~ Z Z ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ::E ::E ~ ::E ~ ::E l2 ~ l2 l2 l2 ~ l2 l2 ] ILl < ~ < < < < < ~ < 0 ';:l '" '" '" '" "'. '" '" '" '" f-< E= ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ t:: 0. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 "" ILl ~ 0 Z Z Z Z Z Z Z Z Z Z Z " ACCEPT DONATION OF TWO OAK TREES FROM GARDENLAND, MIKE AND RENE DANIEL: A motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to accept a donation of two Oak trees from Gardenland and Mike and Rene Daniel. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor. \ ..~ ~"'"-...~ Serving aU of Calhoun County * Calhoun County * Emergency Medical Services 705 County Road 1 01 Established 1980 . Port Lavaca, Texas 77979 · www.calhouncountyems.com 361-552-1140 · 361-552-6552 Fax Mike & Rene Daniel Gardenland Nursery 2802 US Hwy 87 Port Lavaca, Texas 77979 D~:ar Mike and Rene, Thank you so much for the kind donation of the two Oak trees to Calhoun County EMS. We positioned them by the back patio area of the station. Down the road these trees will provide shade for many generations of EMT' s and Paramedics that will be part ofthe current and future Calhoun County EMS. Thank You once again for this very much appreciated donation. Cc; Calhoun County Judge Commissioners Court ~ ACCEPT DONATION OF $10 FROM ED OR LORI WEBBON TO THE CALHOUN COUNTY SHERIFF'S OFFICE MOTIVATIONAL FUND: A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to accept a donation of $10 from Ed or Lori Webbon to the Calhoun County Sheriff's Office Motivational Fund. Commissioners Galvan, Lyssy, Fritsch, f=inster and Judge Pfeifer all voted in favor. ACCEPT [IONATIONS TO CALHOUN COUNTY: Pass DECLARE CERTAIN ITEMS OF COUNTY PROPERTY AS SURPLUS/SALVAGE: Pass TRANSFEIR CERTAIN ITEMS OF COUNTY PROPERTY FROM ONE COUNTY DEPARTMENT TO ANOTHER COUNTY DEPARTMENT: Pass BUDGET JmJUSTMENTS: A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch that the Budget Adjustments be approved. 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