2002-10-24
REGULAR OCTOBER TERM
HELD OCTOBER 24, 2002
THE STATE OF TEXAS ~
~
COUNTY OF CALHOUN ~
BE IT REMEMBERED, that on this the 24th day of October,
A.D., 2002 there was begun and holden at the Courthouse in
the City of Port Lavaca, said County and State, at 10:00
A.M., a Regular Term of the Commissioners' Court, within
said County and State, and there were present on this date
the follow~ng members of the Court, to-wit:
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(ABSENT)
Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
H. Floyd
Kenneth W. Finster
Shirley Foester
County Judge
Commissioner,Pct.l
Commissioner,Pct.2
Commissioner,Pct.3
Commissioner,Pct.4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner
Finster led the Pledge of Allegiance.
BIDS AND PROPOSALS - FAIRGROUNDS BAUER EXHIBIT BUILDING
IMPROVEMENTS
Mr. Joe Janda with G&W Engineers, stated bids for the
Fairgrounds Bauer Exhibit Building improvements were
opened October 17, 2002. Advantage Construction Co. was
the low bidder, but did not have the bid bond. The second
lowest was Gonzales Contracting, Inc. which had a bond. He
recommended the bid in the amount of $28,000 from Gonzales
Contracting, Inc. be accepted. The deadline is December
15.
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A Motion was made by Commissioner Galvan and seconded by
Commissioner Balajka to award the bid for the Fairgrounds
Bauer Exhibit Building improvements to Gonzales
Contracting, Inc. as low bidder at $28,000. Commissioners
Galvan, Balajka, Finster and Judge Marshall all voted in
favor.
G&W
ENGINEERS, INC,
205 W. Live Oak Port Lavaca, Texas 77979 (361) 552-4509 Fax (361) 552-4987
October 21,2002
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County Judge's Office
County of Calhoun
211 S. Ann Street
Port Lavaca, Texas 77979
Attention: Honorable Judge Arlene Marshall
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Re: RECOMMENDATION FOR AWARD OF CONSTRUCTION OF CONTRACT
Calhoun County Fairgrounds Bauer Exhibit Building Improvements, Calhoun
County, Texas.
Bids for construction of the above reference project were received in the County Judge's
Office until 10:00 a.m. Thursday, 17 October, 2002. At 10:00 a.m., said Bids were
publicly opened and read aloud. As seen by the enclosed Itemized Bid Tabulation Sheet,
three (3) potential Bidders submitted a Bid. The apparent low bid from Advantage
Construction was rejected due to being "Not Responsive" to the Bid Bond. The next low
bid submitted by Gonzales Construction Inc., of Port Lavaca, Texas (hereinafter referred
to as Gonzales Construction) is the low Bidder.
Each "Original" Bid (with only a copy of the "Original" Bid Bond) is also enclosed for
your files. The "Original" Bid Bond from each Bidder will be held until such time as the
Construction Contract is executed by the successful Bidder and all required Bonds and
Insurance are delivered to the County, the "Original" Bid Bonds will then be returned.
The Bids were reviewed for arithmetic accuracy (no errors) and Gonzales Construction
references, qualifications, experience and performance records for past projects were
examined.
Based on our findings, Gonzales Construction is qualified and capable of performing the
work required; therefore, we recommend this Project be awarded to Gonzales
Construction for completing work as bid for a price of $28,000.00. The improvements
generally consist of replacing the roof, gutter, front canopy repairs, west wall siding
repairs and replacing the front siding on the west section of Exhibit Building.
Once the Construction Contract has been awarded, a Construction Contract package will
be prepared and forwarded to Gonzales Construction for processing and execution and
then on to the County for the same. A pre-construction conference will also be required
prior to beginning construction. All told, construction could possibly begin, at the
eariiest, by the second week of November.
If you have any questions, please call me a (361) 552-4509. Thanks.
G&W Engineers, Inc.
Sincer y, ~
ose A. Janda, P.E.
Project Manager
Enclosures:
I. Itemized Bid Tabulation Sheet and Bid Opening Table
2. Original Bid Package (no Bid Bond) from Advantage Construction
Inc., Port Lavaca, TX
3. Original Bid Package (w/Cashiers Check) from Gonzales Construction Inc.
Port Lavaca, TX
4. Original Bid Package (w/copy of Bid Bond) from Port Fabrication & Construction
Inc., Port Lavaca, TX
Cc: Advantage Construction Inc., w/enclosure # I
Gonzales Construction Inc., w/ellclosure # I
Port Fabrication & Construction Inc., w/enclosure # I
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G & W Engineers, Inc.
205 West Live Oak Sl.
Port lavaca, Texas 77979
ITEMIZED BID TABULATION SHEET
Date: October 17, 2002 ..
Time: 10:00 a.m.
Page 1011
Job No. 9436.020
CALHOUN COUNTY FAIRGROUNDS BAUER EXHIBIT BUILDING IMPROVEMENTS
~ FEr ADVANTAGE II EASLEY I' GONZALES I PORT FABRICATION I
NO. DESCRIPTION
1 Removal & installation of approx. 4540 S.F. new roof sheeting & LS. 1 $ - $ 16,151.58 $ 20,580.00
accessories
Approx. 930 S.F. new building front sheetIng wllnsulation,
2 galvanized base angle, comer flashing, top f1ashlng.for 4 windows, LS. 1 $ - $ 5,799.58 $ 6,350.00
removal & reinstallation of outdoor lights, letters, commemorativ
plaque & accessories
3 Removal & Installation of new 41't seamless 16 gage 304 stalnles LS. 1 $ - $ 2,616.12 $ 3,865.00
steel valley gutter
4 Cutting 2 existing downspouts, installing bends & extending LS. 1 $ - $ 641.50 $ 640.00
downspouts approx. 46 L.F.
Removal of approx. 3' of bottom west wall sheeting (32 L.F.) &
5 install secUons of sheeting salvaged from removed building front & LS. 1 $ - $ 1,061.40 $ 2,120.00
installing a girt at the sheeting splice point & galvan[Zed base angle
Removal of canopy root sheeting, installing salvaged siding
6 sheeting & replacement of rotted or damaged wood sheet under th~ L.S. 1 $ - $ 1,241.96 $ 2,870.00
canopy
7 Replacement of approx. 32 L.F. of box gutter on west side of thE L.S. 1 $ - $ 485.56 $ 1,045.00
building
, , II $ 37.470.00 I
I TOTAL AMOUNT II $ 24,735.00 II NO BID 28,000.00 I $
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G BAngineers, Inc.
20~ Live Oak SI.
Port Lavaca, Texas 77979
BID OP~NG TABLE
Date: car 17, 2002
Ti-'1O:00 a.m.
Page 1 Df 1
Job No. 9436.020
CALHOUN COUNTY FAIRGROUNDS BAUER EXHIBIT BUILDING IMPROVEMENTS
ACKNOWLEDGES AMOUNT BID BOND
ADDENDUM NO.1
ADVANTAGE CONSTRUCTION CO. YES $ 24,735.00 NO
EASLEY ROOFING & SHEET METAL INC. NO BID
GONZALES CONTRACTING, INC. YES $ 28,000.00 CASHIERS CHECK
PORT FABRICATION & CONSTRUCTION, INC. YES $ 37,470.00 YES
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DOCUMENT NO. 00300
PROPOSAL
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AbU4W1AG[ eiNSneU~';7od
(Legal Firm Name)
,heTeinafter called "BIDDER",
is submitting this Proposal for Furnishing and Performing the Work specified herein as the
Construction of the CALHOUN COUNTY FAIRGROUNDS BAUER EXHIBIT BUILDING
IMPROVEMENTS in Port Lavaca, Texas.
This PROPOSAL is Submitted to the COUNTY OF CALHOUN, hereinafter called "OWNER".
1. Terms used in this PROPOSAL are defined in the General Conditions or Document No.
00120 - Instructions to Bidders and shall have the meanings indicated in the General
Conditions or Instructions.
2,
BIDDER proposes and agrees, if this BID is accepted, to enter into an Agreement with
OWNER in the form included in the Contract Documents to furnish and perform all Work as
specified or indicated in the Contract Documents for the Bid Price and within the Bid Times
indicated in this BID and in accordance with the ether terms and conditions of the Contract
Documents.
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3. BIDDER ae<;epts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Bidders, including without limitation those dealing with the disposition of Bid
Security. This BID will remain subject to acceptance for Sixty (60) Calendar Days after the
Bid Opening. BIDDER shall sign and deliver the required number of counterparts of the
Agreement, including all required documents indicated by the Bidding Requirements, within
Fifteen (15) Calendar Days after the date of OWNER's Notice of Award.
4. In submitting this BID, BIDDER represents, as more fully set forth in the Agreement, that:
a. BIDDER has examined and carefully studied the Bidding Documents and the
following Addenda, receipt of all which is hereby acknowledged: (List Addenda by
Addendum Number and Date):
Addendum No.: .:t.
Date Received: /0 III ID'Z-
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b.
BIDDER has visited the site and is familiar and satisfied with the general, local and
site conditions that may affect cost, progress, and furnishing and perfonning the
Work.
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c.
BIDDER is familiar and satisfied with all federal, state and local Laws and
Regulations that may affect cost, progress, and furnishing and performing the Work.
d. BIDDER is aware of the general nature of work, if any, to be perfOlmed by OWNER
(or others) at the site in relation to the Work for which this BID is submitted.
e. BIDDER has correlated the information known to BIDDER, information and
observations obtained from visits to the site, reports and drawings identified in the
Contract Documents and all additional examinations, investigations, explorations,
tests, studies and data with the Contract Documents.
f. BIDDER has given ENGINEER written notice of all conflicts, errors, ambiguities or
discrepancies that BIDDER has discovered in the Contract Documents, and the
written resolution thereof by ENGINEER is acceptable to BIDDER, and the Contract
Documents are generally sufficient to indicate and convey understanding of all terms
and conditionstbr furnishing and performing the Work for which this BID is
submitted.
g.
This BID is GENUINE and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with any
agreement or rules of any group, association, organization or corporation. BIDDER
has not directly or indirectly induced or solicited any other BIDDER to submit a false
or sham BID. BIDDER has not solicited or induced any person, firm or corporation
to refrain from bidding. BIDDER has not sought by collusion to obtain for itself any
advantage over any other BIDDER or over OWNER.
5. BIDDER agrees to complete the Work in accordance with the Contract Documents.
a. BIDDER acknowledges that the amounts are to be shown in both words and figures,
and in case of discrepancy, the amount in words shall govern.
b. BIDDER acknowledges that the quantities are not guaranteed and final payment will
be based on the actual quantities determined as provided in the Contract Documents.
c. BIDDER acknowledges that, at OWNER's option and/or at OWNER's request, any
of the quantities may be deleted, reduced, or increased based upon the respective Unit
Prices.
d. BIDDER acknowledges that Unit and Lump Sum Prices have been computed in
accordance with paragraph 11.03.B of the General Conditions.
e.
BIDDER agrees to furnish all necessary labor, supervision, machinery, equipment,
tools, materials, handling, hauling, taxes, insurance and all other requirements deemed
necessary to complete the items of Work indicated on the following pages for the
specific dollar anlOunts stated.
00300-2
297
BID BID DESCRIPTION OF ITEM WITH UNIT
ITEM QTY. UNIT PRICE WRITTEN IN WORDS
AMOUN;- e
1. 1 L.S. Furnish materials, labor and equipment for the
removal and installation of approximately 4540 S,F.
new roof sheeting and accessories for a lump sum
of
and
Dollars
Cents.
$
2. 1 L.S. Furnish materials, labor and equipment for the
removal and installation of approximately 930 S.F,
new building front sheeting with insulation,
galvanized base angle, corner flashing and
accessories for a lump sum price of
and
Dollars
Cents.
$
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3.
1 L.S.
Furnish materials, labor and equipment for the
removal and installation of new 41' (:I:) seamless 16
gage 304 stainless steel valley gutter, for a lump
sum price of
and
Dollars
Cents.
$
4. 1 L.S. Furnish materials, laboT and equipment for cutting
two existing downspouts, installing bends and
extending downspouts approximately 46 L.F. for a
lump sum price of
and
Dollars
Cents.
$
00300-3
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298
e BID BID DESCRIPTION OF ITEM WITH UNIT
ITEM QTY. UNIT PRICE WRITfEN IN WORDS
5. 1 L.S. Furnish materials, labor and equipment for the
removal of approximately 3 feet of the bottom west
wall sheeting (32 L.F.) and install sections of
sheeting salvaged from the removed building front
and installing a girt at the sheeting splice point and
galvanized base angle for a lump sum price of
Dollars
and Cents. $
6. 1 L.8. Furnish materials, labor and equipment for the
removal of the canopy roof sheeting an installing
salvaged siding sheeting and replacement of rotted
or damaged wood sheets under the canopy for a
lump sum price of
Dollars
e and Cents. $
7. 1 1..8. Furnish materials, lal:>or and equipment for the
replacement of approximately 32 L.F. of Box
Gutter on the west side of the building for a lump
sum price of
Dollars
and Cents. $
AMOUNT
TOTAL AMOUNT to complete the CALHOUN COUN1Y FAIRGROUNDS BAUER EXHIBIT
BUll..DING IMPROVEMENTS in Port Lavaca, Texas, being Items 1 through 7 above, is:
a~ 736, ~
/I/o LXJI't//)5 ;11 y "P7~71ll /Vi/eN
DOLLARS
thm/lEeEi?-rs. $
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00300-4
299
6.
BIDDER agrees that the Work shall be completed and ready for final payment in accordance
with Paragraph 14.07 of the General Conditions by December 15, 2002.
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BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of
failure to complete the Work within the times specified in the Agreement.
7. The following documents are attached to and made a condition of this BID:
a. Required Bid Security in the form of
b. A tabulation of Subcontractors, Suppliers and other persons and organizations
required to be identified in the BID.
c. Document No. 004 I 5 - CONTRACTOR's Corporate Resolution.
d. Document No. 00420 - Bidders Qualification Statement.
8. Communications about this BID shall be directed to BIDDER's address indicated below.
SUBMITTED this
day of
,2002.
Authorized Signature:
Name:
Title:
Attesting Signature:
Name:
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Title:
Legal Firm Name:
Business Address:
Phone Number:
Facsimile Number:
E-Mail Address (optional):
State of Incorporation, if applicable:
State Contractor License No.:
END OF DOCUMENT
00300-5
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BID BID DESCRIPTION OF ITEM WITH UNIT
ITEM QTY. UNIT PlUCE WRl1TEN IN WORDS
AMOUNT
..-.......
-
--.
1.
I L.S.
Furnish materials, labor and equipment for the
removal ami installation ofapproximately 4540 S.F.
new roof sheeting and accessories for a lump sum
of
S\XftGY -';;~USAJJj)
hrt): P~€
and iJ:::../ ;C~iI E"(61/r
S-s
$ /6/ /5/,
OA/ ~ J/UY1cJ'r-/
Dollars
Cents,
2.
I L.S. Furnish materials, labor and equipment for the
removal and installation of approximately 930 S.F.
new buildil18 front sheeting with insulation,
galvllllized base angle, comer flashing, top flashing
for the lOur windows, removal and reinstallation of
outdOor lights, letters, commemorative plaque. and
accessories for a lump sum price of " / I
M~:;;;~;'(4,~D ~~~lar~IV1Jr~
. and ~ : 6:;-1/ EiG/./ r Cents. $ .5797-6'8
,
3.
I L.S. Furnish materials. labor and equipment for the
removal and installation of new 41' (:I:) seamless 16
gage 304 stainless steel valley gutter. for a lump
sum price of , / j
-;:::In /#()U(<4-AJ/) 51)( /7 U/I.!,..c
E..z: 6- J..I 7 -E Qy Dollars
and -r w ~ II/#' Cents.
1 L. S, Furnish materials, labor and equipment for cutting
two existing downspouts, installil18 bends and
extending doWllSp()llts approximately 46 L,F. for a
lump sum PriceMo cLd 4t-
.s I){ _/,/"I1,'!:-6 j:O~_ -
.
o AJF. :ft Dollars
and .p,~ Cents.
$ Z (, 18, I z.
4.
$ ~ 4-L 5"'0
00300..3
6I!r.:D~O.llr."~ II. -n
C.IIIou.Co. _ bltS_' I",l~.
/fl4' 9416,020
€II-j .0/.0. L8Z-.
mmSl9E
SK33NL'N3M9~Kj
9E" L ZD-I HJO
301
BID BID DESCRIPTION OF ITEM WITH UNIT
ITEM QTY. UNIT PRICE WRITTEN IN WORDS
AMOUNT
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6.
1 L.S.
Furnish materials, labor and equipment for the
removal of approximately 3 feet of the bottom west
wall sheeting (32 L.F.) and install sections of
sheeting salvaged from the removed building front
and installing a girt at the sheeting splice point and
galvaniz~ase angle for a lump- su~ ~rice of
tJIJR Z#rlUSA-aJ() SIK:qL - O..-vR'
Dollars
and A> e. fy Cents.
Furnish materials, labor and equipment for the
removal of the canopy roof sheeting an installing
salvaged siding sheeting and replacement of rotted
or damaged wood sheets under the canopy for a
lu~ sum ~.of . / /
V4,LF ~/A..<f~ ~ /WI> ,~./~
~ ONt! Dollars
and ,'A......;.-y Sf A- Cents.
$ /06J, -/0
5.
1 L.S.
7.
1 L.S,
Furnish tmterials, labor and equipment for the
replacement of approximately 32 L.F. of Box
Gutter on the west side of the building for a lump
su~:;f A;4../r "'~
< '
,r; 6-?:'t.- 'F-I f/E
and t:r'i",. ~ '.K
$ /29'/ 96
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Dollars
Cents.
$ 4',5'5' ,S"'h
TOTAL AMOUNT to complete the CALHOUN COUNTY FAIRGROUNDS BAUER EXHIBIT
BUILDING IMPROVEMENTS in Port Lavaca, Texas, being Items 1 through 7 above, is:
~ eflTY- ~ /bMT
f5(
..-.
Ild-o Lt .SAN)
DOLLARS
CENTS. $ OZ 8, 0 0 cJ. ~
,
00300-4
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6.
BIDDER agrees that the Work shall be completed and ready for final payment in accordance
with Paragraph 14.07 of the General Conditions by December 15, 2002.
BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of
failuTe to complete the Work within the times specified in the Agreement.
7. The following documents are attached to and made a condition of this BID:
Required Bid Security in the form of {!€ R.+.'.{.' .fl.,.! c ~ -E c../c.
A tabulation of Subcontractors, Suppliers and other persons. and organizations
Tequired to be identified in the BID.
Document No. 00415 - CONTRACTOR's Corporate Resolution.
Document No. 00420 - BiddeTs Qualification Statement.
a.
b.
c.
d.
8.
Communications about this BID shall be directed to BIDDER's address indicated below.
SUBMITTED this /7 r:i day of ttJc- TO g -e-.-€
AmhorizOOSi":,:: ~t-~7<~< a:
Titl"A:15~~
Attesting Signature: _ _ _ ~
Name: 1v5a. 1<. bCVJL.G..0s
Title: Yt.~ --PreS'j d ~
Legal Firm Name: 0o,u Z-/F s' ;::-'~'A<::.'/'~G-, ..Lc
Business Address: 2 Z N. l/ 'rz C-/A-i/4 *"<.:3' ~r ~//..{C-A
Phone Number: ..::; (, / - ..5' S- 2 - s 3 z '3
Facsimile Number: ,3 b (- .5 5' .3- (; (. /0
,2002.
E-Mail AddTess (optional):
State of Incorporation, if applicable:
State Contractor License No.:
rd4~
END OF DOCUMENT
00300-5
303
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:.LJI NationalBank
REMITTER
P.O. BOX 1338 . VICTORIA, TEXAS 77902
GONZALES CONTRACTING, INC.
NOTICE TO CUSTOMERS
The plI'chase of an Indemnity Bond
wiUberaqliredbeforBtkistheck will
be replaced or refllnded in the event it
is lost. misplaced or stolen.
PAY EXACTLY **1400 AND 00/100 DOLLARS
TO THE
ORDER OF COUNTY OF CALHOUN
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11"000050 I. 5 (;(;11" I: I. I. 31.0 255 21: ~ ~ ~888811"
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Cashiers Check
Dale: 10/17/02
501566
Branch: 0500
.. /,,/ .
?Jf~--
( ?4"'-;?'J''''~''2:-Ge;~
$1,400.00
,/7
,L:"/,'
/A,>C-L/
AUTHORIZED SIGNATURE
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DOCUMENT NO. 00300
:eRQPOSAL
~~\
hBel(ATIO,.J ~ G.uSTl2.lJcr\ON
(Le~ Finn Name)
,hereinafter called "BIDDER D,
I JJc....
is submitting this Proposal for Furnishing and Performing the Work specified herein as the
Construction of the CALHOUN COUNTY FAIRGROUNDS BAUER EXHIBIT BUILDING
IMPROVEMENTS in Port Lavaal, Tens,
This PROPOSAL is Submitted to the COUNTY OF CALHOUN, hereinafter called .OWNER D.
1. Terms used in this PROPOSAL are defined in the General Conditions or Document No.
00120 - Instructions to Bidders and shall have the meanings indicated in the General
Conditions or Instructions.
2.
BIDDER proposes and agrees, if this BID is accepted, to enter into an Agreement with
OWNER in the!Onn included in the Contract Documents to furnish and perform all Work as
specified or indicated in the Contract Documents for the Bid Price and within the Bid Times
indicated in this BID and in accordance with the other terms and conditions of the Contract
Documents.
3. BIDDER accepts all of tile tenns and conditions of the Advertisement or Invitation to Bid and
Instructions to Bidden, rochlding without lirnitation those dealing with the disposition of Bid
Security. This BID will remain subject to acceptmlce for Sixty (60) Calendar Days after the
Bid Opening. BIDDER shaI1 sign and deliver the required number of counterparts of the
Agreement, including all required'documents indicated by the Bidding Requirements, within
Fifteen (15) Calendar Days after the date ofOWNER's Notice of Award.
4. In SUbmitting this BID, BIDDER represents, as more fully set forth in the Agreement, that:
a
BIDDER has examined and carefully studied the Bidding Documents and the
following Addenda. receipt of all which is hereby acknowledged: (List Addenda by
Addendum Number and Date):
Addendum No.:
Date Received:
--1-
lEln\61..
b.
BIDDER has visited the site and is familiar and satisfied with the general, local and
site conditions that may affect cost, progress, and furnishing and perfonning the
Worle,
00300-1
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.'- .;...
.' <..;.'; .
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305
c. BIDDER is familiar and satisfied with all federal, state and local Laws and
Regulations that may affect cost, progress, and furnishing and performing the Work. e
d, BIDDER is aware of tile general nature of work, if any, to be performed by OWNER
(or others) at the site in relation to the Work for which this BID is submitted. .~
e. BIDDER has correlated the information known to BIDDER, information and
observations obtained from visits to the site, reports and drawings identified in the
Contract Documents and all additional examinations, investigations, explorations, ..
tests, studies and data with the Contract Documents.
f. BIDDER has given ENGINEER written notice of all conflicts, errors, ambiguities or
discrepancies that BIDDER has discovered in the Contract Documents, and the
written resolution thereofby ENGINEER is acceptable to BIDDER, and the Contract
Documents are generally sufficient to indicate and convey understanding of all terms
and conditions for furnishing and performing the Work for which this BID is
submitted,
g, This BID is GENUINE and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with any
agreement or rules of any group, association, organization or corporation, BIDDER
has not directly or indirectly induced or solicited any other BIDDER to submit a false
or sham BID. BIDDER has not solicited or induced any person, firm or corporation
to refrain from bidding. BIDDER has not sought by collusion to obtain for itself any e
advantage over any other BIDDER or over OWNER
5. BIDDER agrees to complete the Work in accordance with the Contract Documents.
a. BIDDER acknowledges that the amounts are to be shown in both words and figures,
and in case of discrepancy, the amount in words shall govern.
b. BIDDER acknowledges that the quantities are not guaranteed and final payment will
be based on the actual quantities determined as provided in the Contract Documents.
c, BIDDER acknowledges that, at OWNER's option and/or at OWNER's request, any
of the quantities may be deleted, reduced, or increased based upon the respective Unit
Prices,
d. BIDDER acknowledges that Unit and Lump Sum Prices have been computed in
accordance with paragraph 11.03.B of the General Conditions.
,.-
.
BIDDER agrees to furnish all necessary labor, supervision, machinery, equipment;. . ...
e. ,
tools, materials, handling, hauling, taxes, insurance and all other requirements deemed
necessary to complete the items of Work indicated on the following pages for the -.
.
specific dollar amounts stated.
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BID '. BID DESCRIPTION OF ITEM WITH UNIT
ITEM QTY. UNIT PRICE WRITrEN IN WORDS
AMOUNT
ol.
......-
..
2.
3.
4.
.. ~_.
1 L.S. Furnish materials, labor and equipment for the
removal and installation of approximately 4540 S.F,
new roof sheeting and accessories for a lump sum
of
TUJE.JJTY Tt\O\l~A..j't> ~\\)E:
\ok, lSD~E t> l;; 11 f\T'f Dollars
and AJ1'o 0 Cents,
$ 20 I S"?h. 00
1 L.S. Furnish materials, labor and equipment for the
removal and installation of approximately 930 S.F.
new building front sheeting with insulation,
galvanized base angle, comer flashing, top flashing
for the four windows, removal and reinstallation of
outdoor lights, letters, commemorative plaque, and
accessories for a lump sum price of
5\)( Tt\O\)~A.ut:> ~~
\o\.-u JJb ~ F'\ f' '1' Dollars
and A:> oj I/)O Cents.
1 L.S. Furnish materials, labor and equipment for the
removal and installation of new 41' (:l::) seamless 16
gage 304 stainless steel valley gutter, for a lump
sum price of
1t\\1...liOE -rl-\ol.l~"'~t> t1'l\4T
t-h.lLID~ \o'i\ S \ 'i. TI( ~ \ \l," Dollars
and 41ll 0 Cents.
1 L.S. Furnish materials, labor and equipment for cutting
two existing downspouts, installing bends and
extending downspouts approximately 46 L.F. for a
lump sum price of
$ bl3S0,GO
$ 3) g"S:-OD
S 1'( M ()JJt)~t\) \=:'oQ,"l'
and A>>-j I 0 Q
Dollars
Cents.
$ 046.0"
00300-3
ADDENDUM NO.1 (October 11.1001)
Calhoun Co. Bauer ErhJblt Building Improvemenl.f
flk'9436.020
307
BID BID DESCRIPTION OF ITEM WITH UNIT
ITEM QTY. UNIT PRICE WRlTI'EN IN WORDS
AMOUNT e
5,
1 L.S. Furnish materials, labor and equipment for the
removal of approximately 3 feet of the bottom west
wall sheeting (32 L.F,) and install sections of
sheeting salvaged from the removed building front
and installing a girt at the sheeting splice point and
galvanized base angle for a lump sum price of
T vJO Tt\OllSAA.lD OAJ~
)+uN!) ~ ~ T'\.Ll E A.J T t( Dollars
and JJo1' 00 Cents.
1 L.S, Furnish materials, labor and equipment for the
removal of the canopy roof sheeting an installing
salvaged siding sheeting and replacement of rotted
or damaged wood sheets under the canopy for a
lump sum price of
t""""" -nto \J sA IJ'D E \~ 14\
P,u.uDQ..e-i) .st\.l~.u-ry Dollars
and A.l~ (\ 00 Cents,
,
.~ ..
$ 2}/20. DO
6.
7.
1 L. S. Furnish materials., labor and equipment for the
replacement of approximately 32 L.F. of Box
Gutter on the west side of the building for a lump
sum price of
tJJ..)€ T~uS fv..!!::>
~ () Q.:r? F\. \.I E:' Dollars
and NO /10 c Cents.
,
$ 2 p., (C) co'"
, . e
$ I.O~5: 00
,
TOTAL AMOUNT to complete the CALHOUN COUNTY FAIRGROUNDS BAUER EXHIBIT
BUILDING IMPROVEMENTS in Port Lavaca, Texas, being Items 1 through 7 above, is:
T\\\'~..'r't ~E'ul:..J 1"M05AJJt> ~00R.
AtJb )Jt> Aoo
tltl.l...ttb'b .5l;V~DOLLARS
CENTS, $ 37 I <tJ () ." 0
...
,
00300-4
.$
e
308
e
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6.
BIDDER agrees that the Work shall be completed and ready for final payment in accordance
with Paragraph 14.07 of the General Conditions by December 15, 2002,
BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of
failure to complete the Work within the times specified in the Agreement.
.~>!
7. The following documents are attached to and made a condition of this BID:
a.
b.
Required Bid Security in the form of '"A \ D 'BO,A,j"D
A tabulation of Subcontractors, Suppliers and other persons and organizations
required to be identified in the BID.
Document No. 00415 - CONTRACTOR's Corporate Resolution.
Document No. 00420 - Bidders Qualification Statement.
c.
d.
8.
Communications about this BID shall be directed to BIDDER's address indicated below.
SUBMITTED this --11 ., \0\ day of OCrODI:" ~ , 2002_
Authom.d SJ'":.:' ~;f~1 \~ak:~
Title: ~R..tSIDICAl'T
Attesting Signature: ~ ~ )51 ~
Name: Cl.lt-n~..E- \\.t\'?il~
Title: Se-c.~F7'A-R..t(
Legal Firm Name: ~k':T \=A!,12.1cATJO,o f- G...,sr2.UG710,0 [JJG.
Business Address: 10b.5. C,MM~!;'I SUtTFS \12.T kuAc~
Phone Number: . S5Z - .:s 350
Facsimile Number: S~z. -'1397
E-Mail Address(optional):pol..t(i..o~-I:...S~.nEt
State of Incorporation, ifapplicable: I ~~
State Contractor License No,:
~
,
END OF DOCUMENT
00300-5
'.
30~.
((t
INSURORS INDEMNITY COMPANY
3701 W. Waco Dr., P.O. Box 2683, Waco, Texas 76702-2683 (800) 933-7444, Fax (240) 414-5500
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BID BOND
Bond No. 606898
KNOWN ALL MEN BY THESE PRESENTS, that we Port Fabrication & Construction, Inc.
(Here insert full name and legal title of Contractor)
as Principal, hereinafter called the Principal, and INSURORS INDEMN1TY COMPANY, Waco, Texas, as
Surety, hereinafter called the Surety, are held and firmly bound unto County of Calhonn, 211 S. Ann St Port
Lavaca Texas
(Here insert full name and legal title of Owner)
as Obligee, hereinafter called the Obligee, in the sum of 05 % of the amount of this bid not to exceed
Three Thonsand Dollars ($3,000.00).
for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves,
our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the principal has submitted a bid for Calhoun County Fairgrounds Bauer Exhibit Building
Improvements in Port Lavaca, Texas.
(Here insert description of project)
e
NOW, THEREFORE, If the contract be timely awarded to the Principal and the Principal shall within such time as
specified in the bid, enter into a contract in writing and give bond with good and sufficient surety, or, in the event
of the failure of the Principal to enter into such Contract and give such bond or bonds; if the Principal shall pay to
the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such
larger amount for which the Obligee may in good faith contract with another party to perform the work covered by
said bid, then this obligation shall be null and void, otherwise to remain in full force and effect
PROVIDED, HOWEVER, neither Principal nor Surety shall be bound hereunder unless Obligee prior to execution
of the final contract shall furnish evidence of financing in a manner and form acceptable to Principal and Surety
that financing has been firmly committed to cover the entire cost of the project
Port Fabrication & Construction. Inc.
~.~
: ?7 / MV'<I--"
,
Title:7~ /Oe;,v,
Signed and sealed this 15th day of October, 2002.
EMNITY COMPANY
e
By:
<.. .
Attorney-in-Fact
310
3:1:1
DOCUMENT NO. 00415
CONTRACTOR'S CORPORATE RESOLUTION
--
.~ '.
I hereby certify that it was RESOLVED by a quorum of the directors of
~ ~i<.\C.AlI6N} (;;.J6-(eUG"IIO..J Ipc..
(Name of Corporation)
meetingonthe tI~ dayof ~Toe~ ,2002,
that Sr-~teN C ~Ni..u~
(Name of Principal)
VRE'5ID€AJ1
(Title)
. be,
and hereby is, authorized to execute all documents necessary for the transaction of business in the
State of Texas on behalfofthe said ~12;r ~~R'C.4-l\O...Jf GAl~\euc..IIO.u l.Al c. ,and
(Name of orporation)
That the above resolution waS unanimously ratified by the Board of Directors at said meeting and 4t
that the resolution has not been rescinded or amended and is now in full fOTce and effect; and in
authentication of the adoption of this resolution, I subscribe my name this
Il~
day of
C::>C,I'tbee1l...
200 z..
, -
CI~
71~
Secretary
.
..
,
END OF DOCUMENT
00415-1
,
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31.2
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DOCUMENT NO. 00420
BIDDER OUAY,FICA1lQN STATEMENT
BIDDER shall answer all questions, and answers shall be clear and comprehensive. This fonn shall
be notarized upon completion, If necessary, BIDDER may use separate attached sheets to answer
questions, and may submit additional information, if desired. Resume for each officer of Company
and the Superintendent for this Project shall also be attached.
BIDDER's Name: tbll..'" \="lteR.leJ\T\O,J ~ GAJ6reuc'''''<l.:)W(Organization Date:
Address: ID~ s. CPMM~= SOlTES' Incorporation Date: 01101 \,,<1-
~ \.,.A-v.4cA lit. 77'\:1'1
Type of Work Performed: Ci E'A.lrGotL Gw-rQAC.TlIe
Ever Fail to Complete Awarded Work? Yora[)
Ever Default on Any Contract? Y o@
On-going Contracts:
Mn roN~crm~ ~O~
q'IL lot. U CM "CDllrtl' '"f>1~Q.Ac..l::- IU)IoOO
8 (I'flot... l.lc.i\II Z.oo AeE'4 SrECl...5TeU:.T~E' 19,9"0
o'1I'11"~ 1'\1'E' SuPP&fZ.T.1. ... .h;u.<!oATIO.,J5 Q3,'I-OO
Recently completed Projects (similar Type and Importance):
ANTICIPAnD
COMPLETION
01 IS 03
Il 15"l.
II /S}" '2
PROJEcr NAME ~O~
~t\.WJJc', (:;jlll(eD~ ~.41J/U.~u l.~lPetcE'tt!G4"~ 7Q,'tfS"
MONTHIYEAR
COMPLETED
101 l'-l/O z.
..~ -.
Equipment Available for this Contract: Au- ~EQ01et:---V r <
Credit Available: $ 'l\,.)Y RE'~,~ Bank Reference/Contact: W EU...~ I-Mq> -10M ....:Jr0Ck.~
The undersigned herehy authorizes any person, firm, or corporation to furnish any information
requested by the COUNTY OF CALHOUN, in relation to the verification of the statements
comprising this BIDDER's Qualification Statement.
Si_ , ~ ~~^ , """""" ... ~ to bdOre "'" ""
lli undersi.BDed authority, on this Jl day of
Name&Title:~..u .. -~, OGTD ~ 2002...,
CINDY M. STANCIK
Notary Public
State of T axas
Comm. Exp. 11.8-2003
END OF DOCUMENT
00420- ]
-
-
-. ~
,
,.
,.
3.13
r'll.T.HOT1N COUNTY FAIRGROUNDS PAVILION BUILDING IMPROVEMENTS
- ("R'l\NGE ORDER NO. 2
Joe Janda with G&W Engineers, Inc., said the improvement
repairs to the Fairgrounds Pavilion building bid contained
a beam in the roof replacement. Charlie Crober, Building
Superintendent, will do this repair and it will be deleted
from the contract in the amount of $800 (Change Order #2) .
A Motion was made by Commissioner Galvan and seconded by
Commissioner Balajka to approve Change Order #2 for the
Calhoun County Fairgrounds Pavilion building improvements.
Commissioners Galvan, Balajka, Finster and Judge Marshall
all voted in favor.
Mr. Janda reported the contract is complete and all work
done.
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CHANGE ORDER
No. 2
PROJECT ~~~?~.~?~~..F.~g.~?,~.~.!,~~~.()!".~.~!!,,(;,.~ROVEMENTS
DATE OF ISSUANCE
EFFECTIVE DATE
OWNER COUNTY OF CALHOUN
..................................................................-.......-.................__.-......__.--......_."......---.......................................................
OWNER's Contract No.
CONTRACTOR..r.~r.t.~~!>JCic.~t.i.'!!'c.~S~~~!~.~~~!!,.~~.
ENGINEER.........9:.~.F...~!:'.G:~1):_~,)1.'!:(,...........__..........
PROJECT' 94360] 9
You are directed to make the following changes in the Contract Documents.
Description: Cross Bracing repla""ment is being eliminated.
Reason for Change Order: County will use maintenance resources to clean, prime and paint the existing cross bracing.
Attachments: (List documents supporting change)
ATfACHMENT "A"
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CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price Original Contract Times
$ 88,555.40 Substantial Completion:
Ready for final payment: N/A
uaY~UIu.a[O
Net changes from previous Change Orders No. . to No. - Net change from previous Change Orders No. _ to No. _
- -
$ 8,810.00 N/A
.."
.
Contract Price prior to this Change Order Contract Times prior to this Change Order
Substantial Completion:
$ 79,745.40 Ready for final payment: N/A
oaySor aa=
.
Net fuGICo:lG (decrease) of this Change Order Net Increase (decrease) of this Change Order
$ 800.00 N/A
.."
Contract Price with all approved Change Orders Contract Times with all approved Change Orders
Substantial Completion:
$ 78,945.40 Ready for final payment: N/A
aaysorGald
e
By:
Au Jgll4[Ufe
Port Fabrication & Constructi
Steven F. Haynes, President
APPROVED:
ACCEP
~(Autbonzcd~)
County of Calhoun
Arlene N. Marshall, County Judge
Date /&7/fhz-
I
314
Date:
Date:
m/06/0L
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Page 1 of 1
G & W Engineers, Inc.
205 West LIve Oak Sl.
Port Lavaca, Texas n979
)l
H
to
~
'.A
'c:I ,.,
l-C
'-0
2-A
""
ATTACHMENT "A"
~ [;J II BID I CHANGE ORDER I CHANGE ORDER INCREASE/DECREASE
QTY. NO.1 NO.2
NO. DESCRIPTION
1 New Roof Sheeting W/Accessorles l.S. 1 $ 34,185.00 $ 34,185.00 $ 34,185.00 $ -
2 New Siding Sheeting w/Accessorles l.S. 1 $ 11,130.00 $ 11,130.00 $ 11,130.00 $ -
3 New Galvanized Members that Include Purl!ns w/Flange l.S. 1 $ 16,325.00 $ 14,250.00 $ 14,250.00 $ (2,075.00
Bracing, Strlping, Girts, Eve Struts & Fasteners 1-A
4 Sand Blast Surface Preparation, Priming & Palnting1-B l.S. 1 $ 15,690.00 $ 12,500.00 $ 12,500.00 $ (3,190.00
S New Electr1ca1 EMT Galvanized Conduit wMlire & Fixture l.S. 1 $ 5,405.00 $ 5,405.00 $ 5,405.00 $ -
Mounts
6 New Galvanized Cross Bracing Rods 1-C, 2-" l.S. 1 $ 3,180.00 $ BOO.OO $ - $ (2,380.00
7 80 l.F. New Galvanized Base Angles loS. 1 $ 320.00 $ 320.00 $ 320.00 $ -
8 Removal & Replacement of Deteriorated Siding SF 84 $ 690.40 $ B90.4O $ B90.4O $ -
9 Reinstallation of Basket Ball Goals, Out Door Lights & l.S. $ 1,165.00 $ $ $ (1,165.00
Speakers.1-D 1 - -
10 2 Sections of New Gutters & 2 Sections of New Rake Trim l.S. 1 $ 265.00 $ 265.00 $ 265.00 $ -
, ,
I BASE BID AMOUNT II $ 88,555.40 I $ 79,745.40 II $ 78,945.40 II $ (8,810.00~
Palnilng 7 Ridge Frame Members In Lieu of 9 Members
Replacement of PUrlins in 6 Bays In Lieu of 8 Bays.
Replacement of Cross Bracing Rods for 1 Bay In Lieu of 2 Bays.
County to Remove & Reinstall Basketball Goals, Outdoor Lights & Speakers.
ElimInate Cross Bracing.
CHANGE ORDER NO.2 (ADJUSTMENT TABLE)
CAlHQUNCOUNTY FAIRGROUNDS PAVILION BUILDING IMPROVEMENTS
Calhoun County, TX (Job No. 9-436.019)
APPLICATION FOR DESIGNATION OF AN ENTERPRISE ZONE -
AGREEMENT WITH GOLDEN CRESCENT REGIONAL PLANNING
COMMISSION
Melissa Larson with Golden Crescent Regional Planning
Commission discussed the area she selected for an
application for designation of an Enterprise Zone with the
Texas Economic Development Department's Texas Enterprise
Zone Program and an agreement with the Golden Crescent
Regional Planning Commission to render assistance and
services in connection with the completion of same.
Tract 9903 is mostly Formosa lands with an unemployment
rate of 5.2. Tract 9904, below the Formosa tract, is
owned by the County at the top half (the County must
support the enterprise) and by the City of Port Lavaca in
the new city limits area. There may be up to 20 square
miles in the enterprise. The City, County and Formosa
tracts make the area too large; a decision should be made
on which area to support and which to delete. This is not
a Formosa project but a County project. This will be good
for any distressed area to be revitalized.
The key elements are (1) business to expand or move
interest to the area and (2) make commitments to the
enterprise with incentives.
Commissioner Balajka asked if other areas could be
selected as he did not want to have businesses in
residential development areas. Ms. Larson replied other
areas could be selected but must have the right
unemployment rate. Zones can be connected by major roads
but with less than a twenty square mile area. The Dow
properties have a low unemployment rate now. Jack Wu said
the zones can be anything - restaurants, etc., not just
manufacturing. The Court discussed several areas for
consideration to be in the enterprise zones. Ms. Larson
suggested the Alcoa area be encompassed, also.
Mr. Wu stated since this was initially Formosa's request,
he suggested Formosa pay for expenses connected with this
endeavor.
e
e
Judge Marshall said no action is necessary by the Court at
this time.
A Motion was made by Commissioner Galvan and seconded by
Commissioner Finster that Judge Marshall and Commissioner
Galvan be appointed to work with Melissa Larson in
connection with the completion of an application for
designation of an Enterprise zone with the Texas Economic
Development's Texas Enterprise Zone Program.
In discussion, Commissioner Finster said most of the area
is in Precinct 3 and Commissioner Floyd would like to work
on this, too.
Commissioners Galvan, Balajka, Finster and Judge Marshall
all voted in favor.
Lcll~ OF AGREEMENT
BETWEEN
CALHOUN COUN1Y
AND
THE GOLDEN CRESCENT REGIONAL PLANNlNG COMMISSION
e
TInS AGREEMENT ENTERED INTO by and between Calhoun County (hereinafter referred to as
"County"), acting herein by Arlene N. Marshall, County Judge, he:eunto ~uly a.utb~ed, aru:t the Go~en
Crescent Regiooal pl~nning Commission (hereinafter memd to as CoDlIlllSSlon"). acting heteUl by Patnck
1. Kennedy, Executive Director.
31.6
WHEREAS, the Coumydesires1O engage the Commission 10 render assistance and services in~on with
the completion ofan application for de<<igr'Arinl'lofan Enterprise Zone with the Texas EconooncDeve1opment
Department's Texas EnteIprise Zolle Program.
WHEREAS, the Commission will \leresponsib1efur providing techDical assis1ance, conductingpu\llicheariDgs
and completion of the application process.
NOW TIiEREFORE, the parties due mutUally agree as follows:
2.
COIllDeIlSationandMethod ofPavment. For services rendered by the C'~mm;<SiOll the City ~ees to
pay Commission Three Thousand Dollars ($3,000,00) for completi~ ~f the Enterpnse .Zone
application process. Payment to the Commission shall be due upon subDl1SSlOI1 of the application to
the Texas Economic Development Department (rEDD).
Services. Services include conduc:tingpublicbeariDgs, compiling infimnarionnea:siiaIYfur completion
of an application, publishing of all necessary legal postings, attending Commissioners' Court
meetings, packing the application and sublnission to TEDD,
3. Time ofPerl'onnance. The services of the C.nmmissiOll shall rnmmence on October 24, 2002 and shall
terminate upon completion of activities as prescribed above. All of the services required and
perl'ormed hereunder shall be completed in a = consistent with established guidelines.
IN WITNESS, WHEREOF, the County and the Commission have eKeCUted this agreement as of this 24'" day
of October, 2002.
I.
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Calhoun County
Golden Crescent Regional plAnning Commission
Arlene N. Marshall
County Judge
PatrickJ. Kennedy
Executive Director
e
Proposed Calhoun county Enterprise Zone (EZ)
Fact and Information Sheet
The main objective of this proposal is to cre:tte an enterpfisezonethatwouId encompass theFonnosa Plastics
COJ'lloratioD, Texas along with support Operati.ollS and Alcoa along the coastline south of Point Comfort.
QualificatioDS
Primary Criteria (proposed area must meet one of tile following):
1. an unemployment rate of at least 1.5 times the state unemployment rate for the most recent 12 month period
(January - December) in the zone base on census areas
Texas 2001 averageunemploymentfor2001 4.8% X 1.5 = 7.2%averageneededforalltractswitbinproposed
EZ area.
Formosa Ideated in Census Tract (CT) 9903, Block Group (BG) 3 2001 avg. unemp rate = 5.9%
The 2001 average unemployment rate fur the whole Census Tract (CT) 9903 = 4.8%
We need at least one CT and BG that has an average unemployment rate of at least 8.5"/0 to bring the llVerage
up to 1.5 times the State unemployment rate.
.. ConsideratiOllll:
,., DOW is located in CT9905 BG 1(2.1 %) and 2 (12.9%). The avexage ofboth block groups around DOW and
the one around Formosa would average to 6.97%. I suggest this area be left alone fur a future eoterprise zone
within itself the average for the two block groups around nOw alone is 7.5%.
Another large rate that could be inCOlporated would be that ofCT9904 BG5 with 16.5%, Averaged with the
Formosa area would be 11.2%. However, is there auyreal estate in the Magnolia area that can be l'Illlrketed for
Economic Development?
The Southeast portion of the City ofPort Lavaca.has several block groups within Census Tract 9901 and 9902
that could help the Formosa. area with the average we're looking for however, how much real estate in the
southeast portion ofPort Lavaca is available fur Ecooomic Growth?
317
~ only area that could possibly work is CT9904, BGl with an unemploymem average of9.2% which along
with the Formosa average would create an area with an average of 7.55%. This proposed area is located
Northeast of the Port Lavaca city limits and is encompasses by the city limits, FMI090 FM3084 and Half
League Road. S~ this area.is within the City's lmile extra-territorial jurisdiction (ETh we would have to
have the COOperatIon of the City to apply for the EZ. The City would then be able to consider adding in the
~d~oped area just south of the above proposed area which is now within the city 1imits and offer it as
mcentive property for Economic Development.
2. & 3. The other two criteria that could be considered would not apply for Calhoun County nor the City of Port
Lavaca as it is basOO upon population loss of 12"/0 ovec the past 6 years or 4% loss over the past 3 years. Neither
the County or City's demographics would tit either of these criteria.
e
Secondary criteria (proposed area must meet one or the foDowing):
I. poverty rate of at least 20% in the zone based on census areas
2. at least 70% of the zone resideD,tSbavean income below gO% of the median income for the community or state
based on census areas
3. at least 25% of the structures (residential and/or commercial) are substandard, deteriorated or abandoned
4. the area has heen named a federal or state disaster area within the past 18months
5_ at least 20% of the jobs or businesses in the zone have been lost during the past one year, or at least 30% dLIring
the past three years
6. at least 25% of the commercial or residential taxes have gone unpaid and have been delinquent for at least one
year
7. there has been an increase in the juvenile crime rate of at least 20% in the zone in the past three years
The biggest hurdle of the application processes is proving one of each of the above criteria categories' and making
sure that the proposed area is no more than 10 square miles or 5% of the governing body(ies)' jurisdiction. but in
not instance no more than 20 square miles.
Calhoun County
Land: 512 sq mi
Water: 519 sq mi
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City of Port Lavaca (pending verification)
There is no doubt that both the County and City's combined square mileage would be great enough that the proposed
enterprise zone will be 20 square mi1es or SIDllller.
The final decision making for the local entities would be to decide what local incentives to offer as part of the
enterprise zone. The application will require that there be three local incentives, benefits, programs or services
offered by the City and County that are unique to the enterprise zone area and with at least one being financial in
nature. Some examples ofincentives are as follows:
Tax abatement - Real PropertYJPersonal Property
Tax Increment Fmancing
Freeport Exemption
Local Sales and Use Tax Refund
1/2 Cent Sales Tax
(Industrial Development / Economic Development)
Bonds
Low-Interest LoanslPackaging
Development Fee Exceptions
FlexJ.'ble ZOniDg
Streamlined Permitting
Infrastructure Improvements
_, Increased FirelPolice PlotecUon
Transit Provisions
Job Training
Incubators
Day Care
City/County land below market value
Other: as entity may create
o
The rest of the application would require wrbage regarding economic development in the enterprise zone areas in
regards to how the area will be promoted, why the area would be a good candidate as an enterprise zone, etc...
Public hearings would have to be held either individually with the Calhoun Com:tty (;ommi.:sioners' Court and the
Port Lavaca City Council or as a joint hearing in order to adopt a resolution fur the enterprise zone plan and a
interlocal agreement committing both entities to their respective roles in having the enterprise zone.
31.8
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SECTION 1 - - COMMONLY ASKED QUESTIONS
ABOUT ENTERPRISE ZONES
. ..../
What is an Enterprise Zone?
An enterprise zone is an economic development tool that allows a community to partner with
the State to ~er local and state tax and regulatory benefits to new or expanding businesses
in distressed..areas.
-
Who May Apply?
Any city, county or combination af cities and/or counties may apply for an enterprise zone.
If the applicant is a city, it may include area within its city limits and within its extra-
territorial jurisdiction (ETJ). A county IIUIY cm1y nom;"flte an area that is not located within
the jurisdiction of a city (city 1imits and ETJ).
How Many Zones can a Community Have?
Each city and county within the State of Texas is entitled to have up to three zones within its
- jurisdiction at one time. Once an enterprise zone expires, the same area may be re-
... nnm;n"ted for designation, if it still qualifies, or another area may be nom;nt\ted to replace
the expired zone. Cities and/or counties tbatjointly llm"l.,,,te an area as an enterprise zone
must count the zone against the three allowed for each participating entity. However, a
federal empowerment mne or enterprise community is automatically a state enterprise zone
without further action. A federal1y-deo";gr-a:ted empowerment zone or enterprise ro.nmmunity
does not COUJlt against the three state-designated enterprise zones each community is
allowed to have.
How do you Determine if an Area Qualifies as an Enterprise Zone?
The enterprise zone area must meet one af three primary criteria and one of seven secondazy
distress criteria. Primary criteria are;
. ~ unemployment rate of at least 1.5 times the state unemployment rate for the most
...- recent l~:'inonth periOd (Janu.my- December) m,the zone based on census areas;
. a popUlati'on loss for the community of at least 12% for the most recent six years based
on the most rerent decennial; ..
. or a population loss for the comTT'lUDity af at least 4% for the most recent three years
based on the most recent o-n.,;,,1
e
Secondary criteria are:
. poverty rate of at least 20% in the zone based on census areas;
. at least 70% of the zone residents have all income below 80% of the median income for
the community or state based on census areas;
. at least 25% of the structures (residential and/or commercial) are substandard,
deteriorated or abandoned;
. the area has been named a federal or state disaster area within the past 18 months;
. at least 2q% of the jobs or businesses in the zone have been lost during the past one
year, or at least 30% during the past three years;
. at least 25% of the commercial or residential taxes have gone unpaid and have been
delinquent for at least one year;
. there has been an increase in the juvenile crime rate of at least 20% in the zone in the
past three years. .
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What ani the Size Limitations for aD Entezprise Zone?
Each entetptise :wne must be at least one square :mile in size. bI1t cmmot be more than 10
square IXIi1es or 5.0% of the governing body(i~l' jurisdiction. but in no instance can a zone
be more than 20 square miles.
What is the Period of Designation for aD Enterprise Zone?
An enterprise zone is designated through the end of the state fiscal year (August 31) after
the seventh annivc:rsaIy of designation.. State designation for a federally-designated
empo..ve...u1en.t zone or enteIprise C(lTTl."unity is the same period as the federal designation
(usually 10 years).
CaD a Community Offer LocallDcentives Without an Enterprise Zone?
Yes. A community can offer certain incentives as allowed by state law. Ente:tprlse zones,
however, are simply a means ofpa('lnogi...g a number of state and local incentives together to
help revitalize a distressed area.
According to the Tax Cocle, an Enterprise Zone is Automatically a Reinvestment
Zone Without Further Action. Why is this Sig1'iRcant?
A city or county can create a "reinvestment zone", which allows them to offer tax abatement
on real or personal property to new or existing businesses. In a regular reinvestment zone,
all businesses given tax abatement in a zone tIlust be given the same tenns. Further, all
taxing entities must give each business the same tenns and conditions. In an enterprise
2iOne, all of the businesses that are given tax abatement do not have to receive the same
deal, nor does each t".,.;ng entity have to give them the same tenns and conditions.
What are the Benefits of Having an Enterprise Zone?
Each community establishes an objective for the enterprise zone and detennines what local
incentives may be offered to businesses seeking to expand or locate to the zone area. The
zone governing body may nC""intltp a limited. number of businesses to '!'xED for state
incentives. State incentives include state sales and use tax and state franchise tax benefi.ts
and priority for other state programs and semces. In exchange for these benefits, the
bI1smess tIlust locate in the enteqnise zone area and meet certain hiring require:m.e:nts.
Who Typically Makes Zone Decisions and Represents the Community?
Generally, this is up to the city or county. However, each city and/or county no..mn.mng an
area is represented by its "goveming bo~ (the city council or county commissioner's court)
which offir.;,."y no."inOltes the area for de!<lgTI"tion. The governing body tIlust also identify a
person to represent them (the gowming body representative). The governing body
representative has signature authority regarding the enterprise zone. This is usually one of
the following; the mayor, the city .""nager, or the county judge. Applicant jurisdiction(sl
tIlust also identify a liaison, who will CO:tIlIl111n;Cli't.. with TxED and be the contact for
businesses seeking zone benefits. This may be the city manager, but ~ also be the head
of the chamber of commerce, local economic development corporation, or foundation. TxED
recommends that a po&ition be identified in the nominating ordinance or order, not a specific
person.
The governing body must make available at least three local incentives in the enterprise zone
that is not offered throughout the :r"'"'"iTtder of the juIisdiction, one of wbich is :5Dancial in
nature. The governing body also determines to whom and under what conditions the local
incentives are offered.. The Agency is not involved in negoti"ting with. or for, the businesB or
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community,
What Local Incentives Are Available in an Enterprise Zone?
: ALocal incentives that ma;y be offered to an expanding or lo=ting business vaIy amongst
--~terprise zones. Examples of local incentives that may be offered include tax abt\t'Z'TT'ertt, a
refund of local sales and use taxes, waiver of permitting fees, tax increment financing,
transfer of publicly owned buiJnings at below market CO$t, and low interest loans. The
Agency has a listing available of the local incentives offered by all active enterprise zones on
its web site.
Does creating an enterprise zone affect current zoning in the area?
No. An enterprise zone is basically an area that lays over a porticm of the community in the
same way a reinvestment zone does. It is an area that meets certain distress criteria that
the governing body has chosen to empb"..i"'-e economic development to try to relieve the
distress in the area.
SECTION 2 - - PROCESS FOR CREATING
AN ENTERPRISE ZONE
To obtain a zone, the city and/or county must first identify the proposed zone area and
detennine whether it meets certain distress and size criteria. The area must also correspcmd
with the proposed economic objective(s) !or the city and/or county. Please follow the steps
below to identify the area and determine whether the area II1eets the basic size and distress
criteria:
~ 1) Establish obiectivelsl for the zone. Before determining if a portion of your community
qualifies as an enterprise zone, an objective for the proposed zone must be established.
Although this may appear out of sequence, an objective will help identify whether a
zone is needed, whether an area should be omitted or remain in a proposed zone, and
what resources it will take to revitalize the proposed area (Sample Document 13).
2) Obtain official census mAns. Telephone the Texas Natural Resources Information
System lTNRIS), Texas Water Development Board, at (512) 463-8337 and obtain official
census maps for your city and/or county. If nffl,..;a1 census ntaps have already been
obtained, see item 3. Note that any maps, income or poverty dais. submitted in support
of your application must be easily identifiable as official census materials and must
identify census tract and block group level.
3) Identifv the area of your commw:litv that is distressed. Identify the area where new
businesses would choose to locate, where existing businesses are located that the
community is interested in assistiIlg, and other areas of the t'nmT11unity that need to be
developed. Identify the census tracts and "block groups" that comprise this "ideal"
area, plus other SUtTounding areas. T.xED recommends A'i1MT1g for data. for surrounding
census areas, to avoid having to reomer labor force, poverty and income data.
4)
Obtain labor for data. Telephone the Texas Workforce Commission (TWC) at (512) 491-
4807 and obtain labor force data for these census tracts and block groups if
unemployment is to be used as your primary criterion; or
e
_- 5} Obtain tlopulation estimates. Telephone the Texas Economic Development at (512)
936-0274, to obtain population estimAt...s for dete:rmm;T1g popula1ion loss.
3Z1
6)
Obtain poverty and median inrnme. Telephone. the Texas Natural Resources
Information System (TNRIS), part of the Wats Development Board, at (512) 463-8337
and obtain poverty and median income information for these census tracts and block
groups if poverty or median income will be used as your secondmy criterion (there is a
ch8rge for this information). Or, if you have access to the internet, you ~ obtain data
by going to the web site for TNRIS, httc: Iltmis.state.tx.us. From there, choose the
"tutorial on creating free enterprise zone reports using the U.S. Census online
database". This tutorial gives detailed instru.ctions on how to obtain the tables
necessary to dete:n:ame eligibility of your proposed enterprise zone. Poverty is
detennined by using Table P117, and median income is determined using Tables PSO
and PSOA.
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7) Comtlile information. Labor force, population, poverty and median income information must
be compiled in a m..nner to detf'Mnin.. eligibility (Sample Doa.anents 3-7). These
documents show how to compile this iIlfonnation into a format that is easy to analyze
and to detennine, if the proposed area meets the distress criteria. Unemployment,
poverty and median income distress tables must be broken down to the block group
level even if the entire census tract is located in the zone.
8) SurYev area for size. Once the area meets the distress criteria, the area must be
surveyed to insure it conforms to statutory size reqUirements. The area must be at
least one square mile and not more than 10 square miles in size, or not more than 5%
of the jurisdiction (for a city this is the area inside the city limits and extra-territorial
jurisdiction; for a county it is the entire county). In no case, can the :zone be greater
than 20 square miles in size. If applying for more than one zone, the zones may not
overlap.
'__ 9) Comtllete a le2al or 2eneral descritltion of the tll'O'Dosed area. TxED recommends a e
general description. The area must be continuous and have the smne starting and
ending point. Transportation arteries may be used to connect areas within a zone. The
area along the transportation artery is not included when calculating the zone size
(Sample Document 10, Exhibit A).
10) Hold a pUblic hearinl!:. Each governing body must hold a public hearing to nominate the
proposed area as a zone. The public hearing must occur before the l"nmmating
ordinance or order can be passed and approved. Space is provided in the application to
provide information for three public hearings, if necessazy.
If a joint zone is proposed, each participating jurisdiction may elect to hold a joint
public hearing, 01' they may. be held separately. In either case, each jurisdiction is
required to give "notice" at least seven days prior to holding the public hearing.
Required notices consist of written notice to TxED, agovemment posting, and a
posting in a local newspaper. These notices mUst be in writing and orlgm..te from the
governing body (i.e., not generated from a consultant, foundation or economic
development corporation, etc.). To prevent a second public hearing. due to incorrect
terminology or content, '!'xED will review the postings prior to publication (Sample
Docu.rnent 9).
11)
Incentives must be "held oUt" and ni.."Usscd. All the incentives to be offered in the
zone must be "held out" and diSCl1ssed at the public h.,.,.;,.,g. The guidelines under
which incentives will be offered should also be deter.min.ed prior to and then discussed
at the hearing.
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12) Adopt an ordinance. Each gov~;"g body must then adopt an or..t;.ruonce (or order if a
county) to nominate the areafor designation. See the List of Required Local Documents
for an itemized list of items that must be included in the ordjtl""l"e or order (Sample
Documents 10 & 11).
13) Submit aoolication. Once ofiicial action is taken by each govenring body, the application
rIJiJY be cOIl1pleted and su1:lmittP.d to TxED. TxED will review and provide a list of any
application deficiencies within 15 days of receipt of the appHrmon
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~x~s cyet21 e. x.. \.'5::. -,,~
County Name Census Tract or Area 1 Block Group ! CLF Emp. Unemp. Rate
o.lho" 'ijT 9901 ' BG 1 500 461 39 7.8
Calhoun.' : CT 9901 : BG2 1,230 1,159 71 5.8
Calhount-\' : CT9901 : BG3 221 221 0 0.0
calhoun~~#i T9901 NEofA-~~ec~ BG4 511 434 77 15.1
C"",,"o ';~T9902 ; SO 1 304 246 58 19.1
Calhoun . ~ CT 9902 SE~'i'\-la~a<<! BG 2 648 580 68 10.5
Calhoun ~yo~ i CT 9902 u"~O<i>,,) i BG 3 493 427 66 13.4
Calhoun ' : T 9902 : BG 4 690 633 57 8.3
Calhoun ' CT 990310 -lo",afOs!l)ota:~Ofda BG 1 149 141 8 5.4
Calhoun ~,,: CT 9903t-\.,.;-,<> ~mo~ BG 2 134 134 0 0.0
Calhoun CT 9903 rroosa BG 3 512
. i" _ Calhoun CT 9904 BG 1 694 630 64 9.2
Calhoun CT 9904 BG2 566 543 23 4.1
Calhoun CT 9904 BG 3 360 333 27 7.5
Calhoun CT 9904 BG4 869 796 73 8.4
Calhoun CT9904 m~M\',a BG5 109 91 18 J..M
Calhoun T 9905 BG1 625 612 13 2.1
Calhoun CT 9905f,E ~5ea6r;~ BG2 309 269 40 ~
Calhoun 'v'\~ CT 9905 BG3 450 419 31 6.9
Calhoun oro CT 9905 BG4 187 187 0 0.0
Calhoun \)OW CT 9905 BG 5 48 48 0 0.0
Calhoun T 9906.98 BG 5 0 0 0 0.0
oi \€a~ ~.5'\-Uf
TEXAS WORKFORCE COMMISSION
WORKSHEET FOR DEVELOPING LABOR FORCE ESTIMATES
FOR SUB-COUNTY AREAS
2001 ANNUAL AVERAGE
TEXAS WORKFORCE COMMISSION
WORKSHEET FOR DEVELOPING LABOR FORCE ESTIMATES
FOR SUB.COUNTY AREAS
2001 ANNUAL AVERAGE
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County Name Census Tract or Area CLF Emil. : UnemD. Rate
Calhoun CT 9901 , 2,462 2,275 187 7.6
Calhoun CT 9902 , 2,135 1,887 248 11.6
Calhoun CT 9903 796 758 38 4.8
Calhoun CT 9904 , 2,599 2,394 205 7.9
Calhoun CT 9905 , 1,619 1,535 84
, 5.2
Calhoun CT 9906.98 0 0 0 0.0
Calhoun City 01 Point Comfort , 503
473 30 6.0
.
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MEMORTAT. MRnICAL CENTER - MONTHLY FINANCIAL REPORT
The Memorial Medical Center monthly financial report for
Year-to-Date September 30, 2002 was presented by Mr.
Currier. He stated finances were good for the month which
is the lowest activity month of the year. The MRI began
operation last week and is doing well; open house is
October 29, 2002.
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MEMORIAL MEDICAL CENTER
YEAR-TO-DATE SUMMARY
SEPTEMBER 30, 2002
OPERATING REVENUE
LESS:
OPERATING EXPENSES
13,726,940
(12,883,621 )
843,319
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CHANGE IN INVESTMENT:
Accounts Receivable-
(Incr) Deer
Accounts Payable-
Incr (Deer)
Prepaid Expense-
(Incr) Deer
Inventory
(Incr) Deer
. 708,041
(166,645)
. (46,368)
24,089
519,117
TOTAL INVESTMENT CHANGE
(INCR) DECR
1,362.436
PLUS:
Depreciation
Contribution to the County
1,154,754
o
2,517,190
PLUS:
County Subsidies EMS/Hospital
o
Total Cash-
Incr (Deer)
2,517,190
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LESS:
Equipment Purchases
159,841
NET CASH- INCR (DECR)
2,677,031
1
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COUNTY TREASURER'S REPORT MONTIlOf, SErTI:MUER 2002
BEGINNING ENDING
FUND FUND BALANCE RECEII'TS DISBURSEJ,fENTS FUND JJAIANCE
MEMORIAL MEDICAL CENTER:
OPERATING S 1,072,938.73 5I,S.3,667.71 S1.42I,598.36 SI,195,008.08
MEMORIAL 16,648.44 44.47 0.00 ]6.692.9\
RESTlUcrnD DONATION ll,204.27 3S27 0.00 ll239.5.
INDIGENT HEALTIlCARE 3,OS 1.7 I 79,4S8.S. SO,, 17.33 2,093.21
CERTIFICATES OF OnLlGmT & SKG 36.&3 130,913.75 230,913.75 36.S3
SI,105,879.98 S 1,8~,120.04 St,732,929.-44 S I ,227,070.58
CALHOUN COUNTY, TEXAS
COUNTY TREASURER'S REPORT MONTH OF: SEPTEMnER 2002
BANK RECONCILlA TlON
LESS' CER T.
FUND OF DEPOSIT PLUS, CHECKS BANK
FUND BALANCE OTHER ITEMS OUTSTANDING BALANCE
MEMORIAL MEDICAL CENTER:
OPERATING 1,195,008.08 395,815.05 I,S90,823.ll
MEMOI\IAL 16,692.91 16,692.91
RESTRlcrnD DONATION 13;239.54 13;239.54
INDIGENT HEAL TIlCARE 2,093.22 499.52 2,592.74
CCl\T Of OBUG INTEREST & SINKING 36.83 300.00 336.83
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MEMORIAL MEDICAL CENTER
OPERATING STATEMENT
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For the 9 h'\anthli Ending
September 30, 2002
SINGLE MONTH YEAR TO DATE
Current Budget Prior Year Current YTD Budget YTD Prior YTO
Operating Expense
Salaries 550,653.69 588,352.77 564,802.29 5,141,219.57 5,295,174.93 5,412.680.18
Employee Benefits 149,159.27 143,740.16 167,944.52 1,250,556.36 1,293,661.44 1,309,051.49
Professional Fees 223,530.48 198,399.00 188,735.74 2,041,994.84 1,785,591.00 1,627,919.43
Plant Operation 34,661.00 36,691.67 39,037.14 313,944.18 330,225.03 338,177.38
Hospital General 32,978.48 70,531.25 45,110.70 326,895.00 634,781.25 313,142.26
Other Operating Expenses 446,804.77 392,148.29 374,218.86 3,809,010.95 3,529,067.61 3,048,736.00
Total Operating Expense 1,437,787.69 /- 12,8~8,501:26--.
1,429,863.14 1,379,849.25 ',. 12,883,620.90 12,049,706.74
-~
15,119.64\ 833.914.16 I
Net Operating Gainl(Loss) 29,743.83 (118,360.48) 21,077.52 843.319.33 (884,611.81 ) 585,202.88
Non-Operating Expense
Depreciation 127,376.36 169,388.08 134,836.54 1,154,753.83 1,524.492.72 1,471,422.66
Contribution to County 0.00 0.00 0.00 0.00 0.00 0.00
Total Non-Operating Expense 127,376.36 169,388.08 134,836.54 1,154,753.83 1,524,492.72 1,471,422.66
e Total Operating Gain/(Loss) (97,632.53) (287,748.56) (113,759.02) (311,434.50) (2,409,104.53) (886,219,78)
County Subsidy 68,796.00 0.00 54,250.00 0.00 0.00 (162,750.00)
Net Gain/(Loss) after Subsidy (166,428.53) (287,748.56) (168,009.02) (311~~3~ (2,409,104.53) (723,469.78)
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MEMORIAL MEDICAL CENTER
AGING OF ACCOUNTS RECEIVABLE
AS OF SEPTEMBER 30, 2002
0-30 31-60 61-90 91-120 OVER 120 TOTAL
MEDICARE 929,759 159,417 56,483 74,853 84,919 1,305,431
Percent 71% 12% 4% 6% 7% 32%
MEDICAID 220,255 45,817 25,166 17,705 24,382 333,325
66% 14% 8% 5% 7% 8%
BLUE CROSS 133,533 21,467 19,722 13,453 39,882 228,057
Percent 59% 9% 9% 6% 17% 6%
COMMERCIAL 671,361 386,821 135,090 95,324 164,688 1,453,284
Percent 46% 27% 9% 7% 11% 36%
PRIVATE 127,411 146,141 122,884 135,822 171,463 703,721
Percent 18% 21% 17% 19% 24% 18%
ToiAl 2,082,319 759,663 359,345 337,157 485.383, 4,023,818
Percent 52% 19% 9% 8% ( 12%) 100%
'.'-.
Outstanding AR Days:
48.64 September
50.37 August
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MEMORIAL MEDICAL CENTER
e PORT LAVACA, TEXAS
PHYSICIAN'S ANALYSIS REPORT
SEPTEMBER 30, 2002
YTO YTO YTD
REVENUE CONTRACTUAL WRITE-OFF NET REVENUE
NAME MONTH YTO AMOUNT AMOUNT GENERATED PERCENT
APOSTOL, C.F. 58,498.60 653,019.69 240,160.16 41,140.24 371,719.29 57%
APOSTOL, MELECIO 566.44 566.44 0.00 35.69 530.76 94%
WILLIAM, a.A. 52,633.68 690,302.11 209,218.99 43,489.03 437,594.08 63%
UN, M.S. 99,462.45 1,048,756.12 307,405.44 66,071.64 675,279.05 64%
SMITH, J.K. 74,384.63 804,159.56 249,864.21 50,662.05 503,633.30 63%
PENTECOST, L.V. 369.78 81,502.50 19,122.19 5,134.66 57,245.65 70%
MCFARLAND, TR. 142,006.41 1,669,963.45 483,362.71 105,207.70 1,081,393.04 65%
GRIFFIN, JEANNJNE 18,400.53 143,147.62 48,631.13 9,018.30 85,498.19 60%
BUNNELL, D.P. 238,838.15 2,398,089.84 1,064,162.43 151,079.66 1,182,847.75 49%
ROLLINS, L. 3,606.12 526,814.21 171,983.08 33,189.30 321,641.84 61%
ARROYO-DIAZ, R. 226,399.98 1,914,671.62 730,868.57 120,624.31 1,063,178.74 56%
GILL,J. 71,516.75 622,810.34 188,664.26 39,237.05 394,909.03 63%
WILLIAMS, WES 92,948.62 185,305.84 33,629.32 11,674.27 140,002.25 76%
e CUMMINS, M. 41,831.72 486,125.71 105,176.72 30,625.92 350,323.07 72%
RUPLEY, M. 19,335.74 161,759.56 34,547:50 10,190.85 117,021.21 72%
LEE,J 74,217.49 641,236.46 239,138.97 40,397 .90 361,699.60 56%
LE, NHJ 122,576.22 1,315,451.09 377,940.94 82,873.42 854,636.73 65%
CARAWAN, S. 117,324.92 1,199,209.95 270,111.11 75,550.23 853,548.61 71%
STEINBERG, R. 21,473.09 90,805.51 7,181.77 5,720.75 77,902.99 86%
RAMOS LABORATORY 4,160.94 68,940.89 225.69 4,343.28 64,371.92 93%
VISITING PHYSICIANS 141,134.45 1,204,078.85 297,188.96 75,856.97 831,032.92 69%
ER PHYSICIANS 386,357.49 3,014,961.21 421,106.29 189,942.56 2,403,912.37 80%
NO LOCAL PHYSICIAN 0.00 114,461.63 4,676.98 11,732.18 98,052.47 86%
OTHER 444,336.93 4,866,860.94 1,156,581.54 281,518.14 3,428,761.26 70%
TOTAL 2,452,381.13 23,903,001.14 6,660,948.96 1,485,316.07 15,756,736.11 66%
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~RIAl. MEDICFt CENTER
BAlANCE SHEET 10/14/02 03:35 PM
AS OF: 09/30/02
THIS YEAR LAST YEAR LAST ~TH .
09/30/02 09/30/01 08/31/02
CURRENT ASSETS
CASH
OPERATING FUND 1, i95,OO8.0B 341,566.76 1,072,936.97
IMPREST CASH ACCOUNT 5,000.00 5,000.00 5,000.00
PETTY CASH 625. CKJ 725.00 b25'<K'
MMP BOND PROCEEDS .00 224.52 .00
HMP HOSPITAL PORTION .CK' 55, 22b. 54 .00
RESTRICTED DONATION 13, c'39. 54 12,619.b3 13,204.27
MMP BOND SINKING FUND/INTEREST 36.21 11,126.75 36.21
-------- -------------- ------------
TOTAL CASH......................... .. .. . 1,213,908.83 426,693.22 1,091,604.45
ACCOUNTS RECEIVABLE
PATIENT ACCOUNTS RECEIVABLE 4,023,708.36 5, Ill, ~lb. 47 4,208,~39.46
AlLOWANCE FOR BAD DEBT (2,087,995.001 (2,314,528.001 (2,192,988.151
PlAZA SPECIALTY CLINICS RECE1VABLE .00 .00 .00
MISC ACCOUNTS RECEIVABLE 185,779.05 482,625.&9 340,392.47
THIRD PAR1Y RECEIVABLE 204,736.00 60,720.00 335,598.00
TIF GRANT 14,764.74 150.48 11,145.74
----- --------
TOTAL ACCGUNTS RECEIVABLE............... 2,340,~93,15 3,340,884.64 2,703,087.52
INVENTORIES
RADIOL06Y--FILM 6,274.91 9,7b7.55 5,767.06 "
LABORATORY , /66,114.12 42,095.&1 75,021. 23
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CEN1RAL SUPPLY '" 100,347.48 105,582.&3 111,247.71
SURGERY 127,&50.24 124,995.15 127,650.24
DIETARY 8,249.74 ~, 125.65 8,249.74
MAINTENANCE 4,716.82 4,384.11 4,716.82 \<> \
PHARMACY 136,610,95 . 145,519.10 130,610.95
;' r!/
lOTAL INVENTORy......................... 451,9b4.2b 441,4b9.00 %9,2(,3.75 -:>
.,.-
PREPAID EXPENSES
PREPAID INSURANCE bO, 437. 05 72,240.87 25,030.36
PREPAID EXPENSES 65,711.30 52,734. B6 73,452.28
TOTAL PREPAID EXPENSES.................. 126,148.35 124,975.73 98,482.66
TOTAL CURRENT ASSETS.................... 4,133,014.59 4,334,023.3~ 4,362,638.38
-------------- -------------- -------------
---~---- ------- --------
PROPERTY, PLANT, & EOUIPMENT
LAND 32,142.60 32, 142, 60 32,142.60
BUILDINGS 8,008,807.87 6,805,689.67 8,807 \ %4.87
FIXED EQUIPMENT 2,408,710.30 2,385,586.36 2,408,710,36
MAJOR MOVABLE EQUIPMENT 8,523,055.98 8,304,189.07 8,503,943.76
MEMORIAL MEDICAL PLAZA 7,232,709.21 7,187,626.48 7,232,709.21
REPORTABLE BOND [5SIJ1RNCE COST 77,073. 00 B3,58~.00 77,073.00 e
CONSTRUCTION IN PROGRESS .00 .00 .00
LESS: ACWIULATED DEPRECIATION 114,907,756.631 (13,118,226.291 (14,780, 380.2n
------ ------
TOTAL PROPERTY, PLANT, & EOUIP 12,174,742.39 13,680,799.09 12,281,663.53
TOTAL UNRESTRICTED ASSETS............... 16,307,756.96 18,014,822.46 16,644,301.91 4
---------
330
nI...nI.II\........... ".....a_.... -..-..
BAUlNCE SlEET 10/14/02 03:J5 PI!
AS [f: 09/30/02
THIS YEAR LAST YERR LAST MONTH
09130/02 09/30/01 08/31/02
e CURRENT LIABILITIES
AcaJLNTS PAY8~ 456,918.46 480,852.25 497, 55\. 92
ACCRUED PAYABLES 127,263.12 151,370.80 163,5S\.60
ACCRLED PAYROll 279,167.22 273,117.57 230,587.12
ACCRUED RETIREMENT (7,150.15) 14,479.001 17,342.15)
ACCRUED STATE SALES TRX 17.51 486.66 632.37
RESERVE FOR ASBESTOS & TERIIlTES .00 .00 .00
RETENTION--cDNSTRUCTlON HI PROGRESS .00 65,456.58 .0('
ACCRUED VACATION/HOLIDAY/SICK 2i5, 5113. 3~ 320,891.3S 275,593.39
CY>lTAL LEASES OBlIGATION 454,854.00 660,254.00 454,854.00
MMP BONDS 73,306.55 .00 158,106.75
REPORTABlE BOND DISCOUNT 119,982.001 121,674.001 (19,982.0('1
HOSP OBLIGATION FOR BONDS .00 .00 SO, 511. 5(1
------- ------
TOTAL CURRENT LIABILITIES............... 1,639,988.10 I, 94b,276. 27 1,810,104.50
LONG TERM LIABILITIES
HHP BONDS 2,490,000.00 2,660,000.00 2,490,000.00
TDTAL LONG TERM LIA8ILITIES............. 2,4S0, 000. 00 2,660,000.00 2,490,000.00
TOTAL LIABILITIES....................... 4, 12S,S88. 10 4,6Ob,276.27 4,300,104.50
---------- -------------- ----------
------- ---
RETAINED ERRNIN6S
e GENERAL FUND \lAIJOCES 12,489,203.38 14,132,015.S9 12,489,203.38
YEAR-T{}-DATE GAIN/LOSS (311,434.501 (723, 46S, 78) (145,005.m
---
TOTAL GENERAL FUND BALANCE.............. 12,177,768.88' 13,408,546.21 12,344,197.41
--------~ --------------- ----------
--- ------ ----
TOTAL UNRESTRICTED LIABILITIES.......... 16,307,756.S8 18,014,822.48 16,644,30Ul
--------- -------------- -------------
-------
RESTRICTED FUND ASSETS
MmIRIAL FUND 16,692.91 15,560.33 16,648.44
FOPJoIOSP. TRUST 533,637.41 533,b37.41 533,637.41
------ ------
TOTAL RESTRICTED FUND ASSETS............ 550,330.32 549, m, 74 550,285.85
-------------- --------------- --------------
--------- -------- ----------
RESTRICTED FUND LIABILITIES
RESTRICTED FUND BALANCE 16,692.91 15,560.33 16,648.44
FORMOSA TRUST BALANCE 533,637.41 533,637.41 533,637.41
----- -------------- ---------
TOTAL RESTRICTED FUND LIAB.............. 550,330.32 549, m. 74 550,285.85
-- -------------- ---------------
e ------ -------------
5
331
MEMORIAL MEDICAL CENTER
OPERATING STATEMENT
.
for the 9 Months EndIng
SClptembar 30, 2002
SINGLE MONTH YEAR TO DATE
Current Budget Prior Year Current YTD BudgetYTD Prior YTD
Operating Revenue
Inpatient Revenue:
Medicare 393.976.05 510,229.27 508,620.73 4,751,973.32 4,648,086.48 4,177,076.60
Medicaid 139,182.49 96.93474 97,104.51 1,176.298.43 882.106.26 1,085,697.49
Other 308.990.79 274,061.09 222,684.57 2.417,136.85 2,493,952.09 2.543,319.67
Total I? Revenue 842,149.33 881,225.10 826,409.81 8,345,408.60 8,024,144.83 7,806,093.76
YTO IP Revenue Variance 321,263.771 539,314.84 I
Outpatient Revenue
Medicare 715.911.43 597.701.91 688.747.61 7,388,142.64 5,439,086.98 6,408,973.67
Medicaid 156.897.56 136,715.56 139,617.25 1,588.457.30 ',244,111.51 1,436,102.77
Other 737,422.81 755,482.77 762.193.83 6,580,992.60 6,880,992.83 6,995,179.81
Total OP Revenue 1,610,231.80 1,489,900.24 1,590.558.69 15,557,592.54 13,564.191.32 14,840,256.25
YTO OP Revenue Variance 1,993,401.221 I 71733620_
Total Operating Revenue 2,452,381.13 2,371,125.34 2,418,968.50 23,903,001.14 21,588.336.15 22,646,350.01
YTD Total Revenue Variance 2,314.664.99 I 1,256,651.13 I
Revenue Deductions
Medicare Cont. Adj. (725,779.37) (509,116,03) .(768.422.23) (6,813.356.30) (4.632.955.85) (5.804.647.90)
Medicare Pass~thru 41,804.00 41,095.90 51,804.00 485,673.00 373,972.60 451,791.00....<........
Medicaid Cont. Adj. (72.685.02) (88,699.39) (161,741.48) (1,189,115.12) (807,164.51) (1,325,152.94)
Indigent/Charity Cont. Adj. (28,117.67) (80.114.03) (58,700.50) (898,674.87) (728,037.65) (767.991.22)
Bad Debt Expense (171,296.20) (142,295.17) (165,826.19) (1,530,105,49) (1,280,656.53) (1,601,973.77)
Other Deductions (141,713.96) (300,152.63) (163,032.66) (1,374.926.46) (2,707.190.35) (1,509,839.21 )
Total Rev Deductions (1.097,788.22) (1.079,281.35) (1,265,919.06) (11,320,505.24) (9,782,032.29) (10,557,814.04)
Deducts as % of Oper Revenue 49.39%1 47.04%1 48.62% I
Payments as % of Oper Revenue 50.61%1 52.96% I 51.38%1
Other Revenue
Cafeteria Sales 7,927.98 6,575.3' 6,877.30 70,577.22 59.835.62 63.866.70
Interest Income 3,741.14 3,333.33 2,099.82 26.666.55 29,999.97 21,874.75
Interest from Bonds 35.27 0.00 40.73 323.61 0.00 1.072.57
Interest from Hasp Portion 0.00 0.00 171.32 0.00 0.00 1,535.75
Mall Rental 6,495.10 7,500.00 7,561.02 87,991.16 67,500.00 82.426.09
Miscellaneous Income 94,739.12 2,250.00 231,127.14 958,885.79 20,250.00 375,597.79
Total Other Revenue 112,938,61 19.658.67 247,877.33 1.144,444.33 177.585.59 546,373.65
12,634,909'_
Net Revenue 1,467,531.52 1,311,502.66 1,400,926.77 13,726,940.23 11.983,889.45
Page.,.
6
332
CALHOUN COUNTY AIRPORT - ADVISORY BOARD REPORT
e
Mr. William Wooldridge, Airport Advisory Board Member,
stated the Board recommended the airport grant be persued
and a letter of intent concerning matching funds is
required from the County by November 25, 2002. The Board
will attempt to raise the $25,000; the letter may state
the matching funds are not now available. The amount of
$600 is needed at this time as the balance of funds is not
needed until the program is completed.
A Motion was made by Judge Marshall and seconded by
Commissioner Galvan to adopt the Resolution to allow
Calhoun County Airport Advisory Board to solicit and
collect matchlng grant funds related to the AWOS
Observation System Grant. Commissioners Galvan, Balajka,
Finster and Judge Marshall all voted in favor.
Judge Marshall will write a letter after receiving more
information on the wording of same.
Advisory Board Reeo >
· The Calhoun County Airporr,t,
Board recommends that we pursue the grant
e forthe installation of an A WOS system at
our airport.
· A resolution giving us perrn'~: It
funds to help offset the county's portion of
the matching grant funds.
· A letter committing our grant funds to the
AWOS.
Our Intentio~i.
e
· Raise $25,000.00 to cover tli~",,,,.,,-
matching grant portion of the expenses.
- At our meetings in the near future we will
continue to discuss how to raise this necessary
funds.
333
- Some ideas thus far are: Local Business
Support, Fly - Ins, Fund Raisers, Flight Show,
etc.. .".
Details &Time~;!
,,,,W 1, ....
e
· Requirements for the Grant
- Work has to be completed in 2003
- A letter from the county stating that we would
like to proceed with the Grant process and use
our funds for an A was system
· This letter is due by the end of November
. Can be written stating that we do not currently have
the funds available but would have them available in
a few months.
~,' ~:',:l
· How much money is needed"
- Initially we need $600.00.
. This will cover siting costs and would take 2-3
months to complete this process.
· The balance of the funds are not due until the work
is completed.
· The A was system equipment would be in place in
approx. 6-8 months and it would take another 6-8
months to complete the licensing process.
e
Benefits to Our Co
· Benefits include:
- Commercial and Corporate Airlines would be
able to use our airport if they chose to.
- Global advertisement of our communities and
airport
. This system reports current weather to Flight
Service Stations & Internet weather services around
the world.
· Any time a weather briefing is"
will be in our area our current wealer will be
included in the report. This provides for
advertisement of our communities.
e
334
e
e
e
- Worldwide Telephone dial up access would
which would benefit:
· Agriculture businesses
. Marine businesses
· Local Law Enforcement Agencies
· Media and News Agencies
· And anyone else interested in the current weather
RESOLUTION
WHEREAS, Calhoun County Commissioners' Court created the Airport
Advisory Board on March 14, 1980, pursuam to Texas law, to serve in an advisory
capacity on matters pertaining to the coumy airport; and
WHEREAS, At the request of the Airport Advisory Board, Calhoun County
Commissioners' Court has determined that it is necessary to expand the Airport
Advisory Board's role to raise funds to off-set any County matching funds relating to
the Automatic Weather Observation System grant for the improvement of the County
Airport under the direction of Commissioners' Court as authorized by the Texas
Transportation Code, Section 22.017.
NOW, THEREFORE, BE IT RESOLVED that the duties of the Airport
Advisory Board be expanded to solicit and collect matching grant funds for deposit
into the County Treasury to be used to off-set the County's obligation regarding the
Automatic Weather Observation System grant for the improvement of the airport and
the advancement of the County as an air transportation center.
PASSED AND APPROVED by Commissioners' Court on this 24th day of
October, 2002.
APPROVED
'S\UNE!l~~)\1i
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"'<1..11\ .
Madene Paul, County Clerk
~~_1f1,LJLA_~_~_-~-L/
Arlene N. arshah; County Judge
BY:~~
eputy Clerk
335
APPOINTMENT OF CONSTABLE WENSKE AS PUBLIC NUISANCE OFFICER
- REVIEW
Commissioner Balajka stated he received information
regarding a constable holding two positions. He met with
District Attorney Dan Heard and County Auditor Ben
Comiskey. Ben Comiskey said the Attorney General's
opinion is a constable (elected official) cannot hold two
paid ~ositions if he makes decisions regarding the
posit~on. If the Court appointed the position, he would
have to resign one position. He suggested the salary for
the nuisance officer be put into Constable Pet #2 budget
and advise him he is to enforce the nuisance orders.
Commissioner Finster said this could be a problem as other
constables could want their budgets increased to do this.
Commissioner Balajka said the Court agreed to pay
Constable Pet. #2 until the end of the year part-time and
in Januarr advertise the position as full-time. Constable
Wenske sa~d the nuisance officer should be licnesed by the
Health Department and be trained as they need to be aware
of the laws. Commissioner Finster cited Constable Redding
being a fire chief, constable and precinct worker. He
does not get paid as fire chief and does not make
decisions as a precinct worker.
e
Mr. Comiskey will speak with the District Attorney. One
cannot be paid additional money for a jOb they are
supposed to do. Commissioner Galvan felt the position
should work out of the Sheriff's Department but Mr.
Comiskey said the law is you can't pay a constable in the
Sheriff's Office. Commissioner Balajka suggested
Constable Wenske contact San patricio County concering
this matter.
No action was taken by the Court.
CONTRACT FOR TWO EMERGENCY GENERATORS FOR COURTHOUSE AND
RADIO TOWER
A Motion was made by Commissioner Galvan and seconded by
Commissioner Finster to authorize the County Judge to
enter into a maintenance agreement with Stewart &
Stevenson for two emergency generators (courthouse and
radio tower) in the amount of $910.07. Commissioners
Galvan, Balajka, Finster and Judge Marshall all voted in
favor.
-
---------
PREVENTATIVE :-'1AINTENANCE AGREEMENT
STEWART & STEVENSON SERVICES, Il':C. (hereinafter "S&S") agrees \0 provide to .~AL\.\O\.l.t-J
C-oU~ (hereinafter "Customer") and Customer agrees to
accept and pay ror paris and ~ervices necessary for the periodic inspection and repair of the equipment described in
Exb,bit ~ A" anached berelO (the "Equiprr:enl") in .",ordancc with lhe following terms and conditions.
1. Term: This agreemenl shall be for the term o( ONE. _ ( J-) years, unless earlier terminated as
prCIvided herein below, and shall automatically renew at prices then in effect for successive terms of one (1) year
commencing on Lhe last day of lhe preceding lonn un!ess wriLten notice of termination is received by either party at
leasttbirty (30) days prior 10 Ihe end of lhe initial term or any subsequen;' term. 0""1
2. Parmenl: Customer agrees to pay S&S an annual amount of S ~ I. 0 "_. ' plus applicable
slllle and local taxes, payablejn (check one) D~mi.annual inmllmenls o( S---!:tc:) e:) 0'::> , or Oquartcrly
installments of S , plus laxes. Each installment "-'ill be due and payable upon receipt of invoice
by Customer, wilh said invoices being sent by SkS upon completion of each periodic inspection called for herein.
336
,
,
i
.,
<
L
3. Insp.ction ~nd Repairs:
3';' Se,.,'ices Included: 5.6.:5, during norm,,) vusine~s hours, .shall periodically i~speCt t.he Equipment. (check one)
C9"lwo (2), or 0 four (4) I,mes per )'Car for Ihe durallon of th,s Agreement. Sa,d IOspeclions sh~lI be limited 10 the
following:
(3) Engine Lubric:ilion Syslem: Visually check for leaks. Chonge lube nil :lnd filters every 12 months or 150
operating hours whiche"er occurs Cirst. .
(b) Engine Air Cleaners: Wetlype: Clean and change oil once a )'ear. Dry type: Clean or repbce filler, if needed.
(c) Ignition System: Rcpl:lce ~rark plugs 3S needed. Check magneto. 5ettiming, if needed.
(d) Governor: Check and sel speed, sens:ti\'ily and oilleve!.
(e) Engine Cooling Syslem: Check general condition. Check antifree2e and add, if needed. Check enol,,", le\'e\.
Pressure lest system. Add addilives 10 anlifreeze once a ye.r as needed. Check belts and hoses.
(f) En$ine Electric System: Hydromeler lest ballery. Clean and lubri""lc ballery postS and cables. Check
alternator bellS. Check ball.ry cbarger for proper operalion.
(g) Engine Fuel Syslem: Visually ehcek for leaks. Check all visible conneclions and flex it-Ie hoses. Adjusl
carburelor. Olanse fuel fillers once a year ....ith oil chanse or as needed. Clean fuel strainers. Replace flexible fuel
hoses, if needed. Check (or ....aler in day fuel tank and main fuel lank.
(b) Engine exhausl System: Visually cbeck for leaks or corrosion. Check condensaliontrap and mumcr condilion.
(i) AC Generalor: Visually inspecl generator condition. Check slip rings and commutalOr for Wear. Check
lubrication of rear generalor bearing.
G) Engine Driven F100d or Fire Pump: Visually inspeCl pump and check packing gland.
(k) Miscellaneous: Check all instruments for proper operation. Check timers and relays for proper operation.
Cleek all conneaions for tightness. Oleck S<lfelY circuits, shutdowns and alarm systems.
(I) Operalion: Run engine unloaded. Al cuSlomer's requesl and in his presence, transfer lood to gener.lor set and
make adjustments if needed.
3.2 Parts included:
(a) In connection wilh the performance of the fOIegoing inspections, 5&S agrees to furnish III ils expense lhe
following parlS and supplies:
Engine ::rankca" 0:1, engine 0:1 niler c:e~enIS. dry :ir ,liter :le:llcl1ts, :;ra:k plugs, ne~jble f~~l hoses (e~c1u:iiJ,g II
woven metal hoses), fuel filler elements, balLeT)' cables, anlifreeze, l'\alcool 3000 additive.
(b) Except as specifically set forlh in paragraph 3.2(a), CuSlomer shall pay for all parts and supplies in connection
....ilh the periodic inspeclions or Ihe operation of Ihe Equipment. Customer shall pay for all parlS and supplies,
including those described in paragraph 3,2(a), which are needed to repair damages caused by abuse, Iheft, improper
opera lion, acts of Ihird persons, forces of nature or alleration of the Equipment.
4. Addilion~1 Repairs: Any repairs requested by CuslOmer between periodic inspections .....il1 be provided at S&S's
Ihen currenl rales for parts, labor and Iravel expenses from S&S's 10""lion 10 jobsite.
5. Reports: Upon eomplelion of each periodic.insp"ction and/or additional repair S&S shall report ilS findings and
. recommendalions to Ihe Customer in subs14nli.lly the form allached hereto as Exhibit -S". S&5 shall have no liabilily
for any failure La recommend repairs or modifications 10 Ihe Equipment.
6. \Vorranty and Indemnity:
6.1 S6.:S warrants thaI it....iIl promptly redo any ...'ork under this Agreemenlthal, within ninety (90) days after such
work was originally performed, exhibits any defect in workmanship. The liability of S&S under Ihis provision is limited
10 Ihe reperformance of such work and the COSt of any repairs to the Equiprr.enl arising from defective work. S&S
makes no ""arranly regarding and aSsumes no liabililY for any defectS in minerials or workmanship relaling 10 goods
and materials used wilh or incorporated in Ihe Equipment and expressly ~Iaims any implied warranty or
merehant;,bilily or filness for pumose relaling 10 any such goods or malerials.
6.2 S&S agrees to indemnify and hold CUstomer harmless of and from any otIU all!osses, damages, claims or causes
of aClion, including costs and auorneys' fees arising out of or in any 'Way connecltd wilh
(a) injuries 10 or dealh of My employee or employees of S&S, its subconlraclors or iL~ independenl cuntractors
or for any damage whatsoever to the properly of S&S, its subcontractors or itS independenl contraetors or any of
the employees of 5&5, its subcontraelors or indcpendenl contractors sustained at, around or in conneclion "'ith the
work or
(b) claims by any lhird party 10 lhe ex ten I based upon Ihe negligent aCI or omission of 5&5, its employees, its
subcontractors or independent eontraclors or Ihe employees of its subcontractors or independent contractors.
S6.:S expressly represents and agrees lhat Ihe indcmnifiC<llion provided for in clause (,,) abo\'e is inlended 10 and shall
indemnify Ihe Customer againsl the consequences of Ihe Customer's and its employees' O\\'n negligence or strict
liability in lorl unless such negligence or stricI liability in tOil is the sole producing. cause of such injuries, dealh or
properly damage. '
6.3 Customer asrees to indemnify and hold S&S harmless of and from any an all losses, damages, claims or causes
of aClion, including COSIS and atlorne)'s' fees arising out of or in any .....y connected wilh
(a) injuries \0 or death of any employe~ or employees of Ihe Customer, its conlractors olher than S&S or any
dam.ge whatsoever 10 the properly of the Cuslomer, ilS conlraclors olher lhan S&S or any of lhe employees of the
CuSlomer or itS contraclors olher Ihan S&S regardless or whether su,h are based in .....hole or in parI on conlraet,
negligcnce or strict liabililY ill lorl; provided, however, that the Customer shall have no obligation to indemnify 5&S
from any loss of or damage 10 the Equipment arising solely from the negligent a~l or orr.ission of S&S or from a
breach of lhe Agreement by S&S; or
337
. (b) c:laims by any .third party to the extent based upon the negligent act or omission of Customer, its employees,
115 subeonlrac:toTS or Independent eontractors or the employees of its subc:ontraclors or independent CDnlractors.
. Clslorncr expressly represenlS and agrees that, except as set fonh in the proviso, lbe indemnifi<:alion provided for
In c:I~use (a) above i~ inle.nd~d 10 and shall ind.emnif~ S&S againslthe consequences of S&S's and i15 employees' own
~~gh.genc:e or slnc:t lIablhly In tort unless such neghgence or slric:t liability in lort is tbe sole producing <:ause of such
inJUries, death. or property damage.
7. L1mlllllion o(L1~bllity: S&S'S LlABIUTY UNDER THIS AGREEMENT, IF ANY, SHALL BE LIMITED
TO THE ANNUAL CONTRACT AMOUNT FIRST PRINTED ABOVE. IN NO EVENT SHALL S&S BE LIABLE
FOR ANY CONSEQUEl\"TlAr.. INCIDENTAL OR EXEMPLARY DAMAGES, INCLUDING, BUT NOT LIMITED
TO, LOSS OF PROFITS, DOWN TIME, DAMAGES AS PROVID!D BY THE TEXAS DECEPTIVE TRADE
PRACTICES-CONSUMER PROJECTION ACT, OR OTHERWISE.
8. Mis<<lIahCous:
8.1 Governing Law; 111e parties agree Ihallhis Agreement has been executed and shall be conslrued in accordance
with the laws of Ihe Slale in which the S&S branch indiCllted below is located. Any legal aCl;on regarding this
Agreement or the obligation of either party 51:.11 be broughl in courts silting in lhe county or parish in \l,'hieh such
branch is located or in Harris Counly, Texas to the exclusion of all olher jurisdictions or venues.
8.2 Force Majeure: The performance by S&S of ilS obligations under this Agreement shall be subject to noods,
strikes or other lab.or disputes. fires. accidents, wars, delays of carriers, reslraints of governments or any o\her cause
beyond Ihe reasonable control of S&S.
8.3 Entire Agreement: This Agreement constitutes the entire understanding between lhe panics and supersedes all
prior and simullaneous agreemenls, representations or understandings relating 10 Ihe same subject maller. The terms
hereof may not be amended or supplemented except by a wrilingsigned by both panies. S&S has not au\horized any
person 10 make changes or additions 10 or deletions from Ibis Agreement.
8.4 Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of any provision
hereof. Any waiver of any provision hereof shall not conslilute a waiver of any other provision or a continuing waiver.
8.S Assignment: This Agreement may be as:iigned by S&S 10 any ~'holly.owned subsidiary of S&S or 10 any person
who acquires substantially all of the asselS of the S&S branch indiea.led below and any such assignment shall relieve
S&S of any liabilily hereunder. This Agreement shall be assigned by Customer 10 any person who acquires the
Equipment bill such assignmenl shall nol relieve Customer of its obligations hereunder. This Agreement may not
otherwise be assigned by either party.
8.6 NOlic.es: All notices required herein shall be made in writing senl Certified Mail, Return Receipl Requested 10
Ihe following address:
To:
SC.wart & Ste"enson Ser.'kes, Inc.
~ 0 I r:::ox ~~
(--Ol2-pt J~ L.1-\-r.2..lb., .~
'l9:AloC1
To: (\ ~\\'ClH...) CouurJ
(CuSlomet) i
AI;
AI:
IN WIT/'.'ESS WHEREOF, S&S and Clstomer have caused Ihis Agreement 10 be executed this
of , 19 _
day
(Toile)
(On,o_,)
By:
Its:
(SillllOt...)
(1ille)
..... C11a'l)
336
LIABILITY INSURANCE FOR EMS MRTllCAL DIRECTOR AND FIRE AND
EMS VOLUNTEERS
County Auditor Ben Comiskey stated the Volunteer Medical
Director of EMS does not have liability insurance. To
obtain same, we must cover all the volunteer and first
response agencies for fire and emer~ency medical services
and transfer their physicial propet~es to the policy. If
we take these out of the county's policy and separate
them, both would get better coverage and expense wil be
lessened.
e
A Motion was made by Commissioner Balajka and seconded by
Commissioner Galvan to authorize the County Auditor to
obtain insurance quotes for coverge for professionals and
individuals of the volunteer and first response agencies
for fire and emergency medical services, and emergency
medical services director. Commissioners Galvan, Balajka,
Finster and Judge Marshall all voted in favor.
POSTAGE METER RENTAL AGREEMENT FOR COUNTY AUDITOR'S OFFICE
A Motion was made by Commissioner Balajka and seconded by
Commissioner Galvan to authorize the County Auditor to
sign an Annual Agreement for Postage Meter Rental for the
County Auditor's Office. Commissioners Galvan, Balajka,
Finster and Judge Marshall all voted in favor.
FP
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140NMio:heiCollfl
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.AI;lditon,ll60101-6e2e
PtI(1(\fl:1&OOt'341-e05Z
fu:a0cJ8,o-lT6lI
RENTAL AGREEMENT EXTENSION
R33796
e
THE COUNTY OF CALHOUN
201 W AUSTIN ST
PORT LAVACA, TX 77979
B H COMISKEY
THE COUNTY OF CALHOUN
201 W AUSTIN ST
PORT LAVACA, TX 77979~4210
553
Phone .: (361) ~-4610
Fax.: (3~1)'YS3-'1I.I,/
1 T1 T-1000 METER
Advance Fee: $30,00 or 3% of advance
whichever is greater
Total M.2n1bJx Rental
$ 31 '6
TERMS: 4 Year Initial Tenn (unleSS otherwise selected b9low). with automatic renewal for cons8ClJtWe Olle-year terms afterwards,'
You or FP can cancel with at least 90 days written notice prior 10 the end of the C\,Irrent Term. Cancellation will be effective at the
end of the current Term. FP can change amount and fees after the Initial Tem'l, based on our then current st8nd2lrd fental
amount and fees with 30 days prior notice,
Customer'll
InitialS
_ Eive year Initial Term. 4 yltar initial term provisions apply.
_ fcoJ ........year Initial Term. 4 year initial term provisions apply.
Deal~ Use Onl:-l
f!.,<J>TOALE,e /~""'~Sl
!?'E!'I.cbJAL- ~
AVA/<lAl..--
Contract Station Meter: OMAS/Penal Meter:
Accepted and Agreed (including Terms and Conditions on DEAl.ER INFORMATION:
re\lerseside);
e
Da'"
Customer
Tele hone
/. Sales Representative: X
FP roval: X
Title
275348 500006579-021229-T1 :03150
Rental Payments:
Credit Card #
d Annual 0 Qualtel1y
D Visa D Master Card
Signature: X
Expiration:
Name as il appears on credit card:
FP-&IO&-E
339
10-18-21212 8,12I6AN
FRON CALHOUN CO. AUDITOR 361 553 4614
TERMS OF AGREEMENT
P.3
WE nl<"kc the IhlJowing agre~m\.'"OI.s with YOU for thL.': Term-an lnidal Tcmn
(ConIl11~1l(,:ing (m che lnstaHarion Date) and tilT ;:lny Rl,.i1c'-'\..aJ Tenn under the
term pl~ln yml ::-clcctcd ~bov..::::
1. WE WILL:
':i.. 'Rem to you. <1nd jnst:..ll the: ~\bov\: listed m,-1.ers. ~l\d/or \.'<.juipment ~l
your installation addres~, ill good working (JT(k-r ltnd ready to use.
b. M<lintain the Equipm~ll{ in prOf'ler. (Jp~ratjng condition by repair or
l'cfll;ic..:mcnt of non-consumable. parts. NO OTHER WARRANTY
APPLIES TO THE EQUIPMENT: WE DO NOT ASSUME
RFSPONSlBlLJTY FOR ANY DAMAGf.S YOU MAY INCUR 11' HIE
[;QUIPMENT DOES NOT OPliRATE, INC'f,LJDING INC'lDENTAL,
CONSEQUENTIAL. OR PUNl'lWl: DAMAGES.
2. YOU WILL:
i1. PllY LIS at Out' m:{il.l "{ddrl;SS stated above: The ild....ance J'~nt<ll p.ayrn~nt
under the payment plan you SdCCll.:d 3bovlo: ;lnd, ~ft~~rwllrds. the 3.dVJJh:e
J'l~l'iQdk TI.'1lt",1 pi'lymcnts required undel' th~ l'aym~nt pl~ll YOll selected
above; for any ta)tC$ incurred for th~ rental of the Equirmlcnl, UJllcs~
expressly provided oth~l"Wi~ by law. llnd f(.\r updatjll~ rnt~ c31cuJating
software. You will pay our local Deah~!.. insread of u.s, to.r iJUit;:!llation <lnd
::;upplies which th{d Dealer pcrfomls. You further agre~ to U~C the postago,:;
lnl:t(;f for bu.siuess purpo~cs.
h. Us~ rCt\s(m3blc care in the handling aad operation of rhe Equipment:
and bt: responsible: ti)T ~HIY Io!.'s or d<(m~ige to the Equipment, incJuding
prt)\fi:,ion for proper insiJratlce coverage.
e. Not USe special Jttnchl11ents. pdming pL,1L~!;. ~)Ih.cr d....vir.;es., including
Electronic Scalt.:s ~)r ~upplics with the Eq\llpm~lll o.nles!o: WI: supply thL"1n or
spt::cify them in writing.
d.. U:;;c po:~tagc merers only if you I~-tv~ a valid United Statcs Postal
Service license, .:mu only fOT po.<;;ragc impriming :l.tld recording purposes.
IT::.mpr.::ring with, or mbmse of. thl:: pos1l1ge n1ClCTS is plUlishabte undtr
Postal Law::; and Rl.:guiatious).
e. 1\.lIow us to inspect the Equipment up(m re:1S(.I\1;i.blc notice wcckday:\
from 8~OO 3.111. to 5:00 p.m.
f. NotifY us of any chang~ in loc:nion of {'he Equjpmem 1I1H1 reimburse U$
for any rca$onablc cost incun~d by us as ,1 [~$ult of the change.
g. RetW'Il (he l.lquipment to us, at your expell~e, ~(l a h.lcation designated by
u:> in good condition, n~lrrnal WC:lr ~nd tear acccplcd. You also ;tgrcc- ro
reimhurse us for any cost w~ in\,;ur to return the Equipmt;nt to
good condititm.
3, ADDITIONAl. TERMS FOR TEllSET METER RENTALS:
-<). V(l\l must registeJ.' your meter a[ your post offiee bet'Clre using. rn.:\ke
ini'li.lol ,,-nd ~ubscqu,-.."t settings by 1"h()n~. aod deliver you TELESET mc:tL"f
to an examining PO$f office wb~llever requested by the PC).,.t(l1 Se.l.....ic~.
b. A bank designated by the Postal Service will act ;.t~ a Lk'1'ository for
y()ur advance pos.tage payments.
c. B~f(lTe you reset your TELESET mc:t<:r, YO\l must have :\t least lhe
tlOlOunt of the tC:$et increment in your account at Lhal bank.
d. ff we provide remporary adv~lI1c:e fllnds ro YOUI' accouTlt't() cc)....e,:r the
res~nings, yOll a.gree to repay our advam;e within -live (5) business days. antI
to pay our then currenl servicc fee.
l.:'. We will iuvcdce you quarterly in \l.1TC:US for rhe- reset fee (if applicable)
011 e.llch completed lck-phonc rc:s.Cl nllsJetion.
f. If you disconfiflue your TELESET meter rental :lct.:ounl:, we wiJ/
I~Jldc,H"t)r \c) ha....e rhe P\JstJl Ser...ice rcl\lrl1 the tund$ .in your aeCt)ulH wilhin
90 days after your written request.
4. GENERAL PROVISIONS:
!1.. y,lU acl::r.zowledga (tur ~xdm.ivc owm.'rship, and that YO!.I h~lvc no rights
\~;':~~~I't l' OJ' UI'-(,: for the T':I'm: ~r'ld aw''::=';: to) indemnify ::Ind defcntlu:o: fro1\'\ ~ny
daimii. Icgul action!', 3tld ('{,tit... (including. anonwy's tces) rc~ulting: fn.)Jn
your use and opt:ratio11.: and take reasonahle :tdiQn. tn Pl-otcct ollr oWrl.e\'5hip.
b. Thi$ AgrC:~rI1~l)t is the entire agr~ement belwec:n you :llld t1!':
sup~I'~/::,it:s any prior und.el"Standing:': t\r writings; 3nd is 5uhjecl Iv wrilkn
tinal <1Ccc.ptl..lnce by u:, at ow' main oflkt'.
c. N(nicci:i ITIlli'! be in wl'iling and Ol.N t-ivcn .......11(,..n s.ene by mail. to )'our or
our malll oi1ii,:r.:. Or (() another addrc~s (,r whk'h YOll N \....1.:' h\t~r give IlO[j':l:.
tI. Cillcc.:1Jation or rt:1'lnin:nit1n or the AgrcclUc'IH lcrminatc:) :.Iny USPS
Hccns..::s 1'01' p~l:-;tagc meters.
340
O. IF CLAIMS OR LlISPIJTES RrTWFEN YOU ^ND [IS SHOULD
M,JSE:
iI. 11' Yl11.1 fi\illo pay rent \)r other .umllJJlt~ due u:.: on th..: u:lTC due. (If iT :ll\y
legal action COmnlew.:es ...diieh ll1:iY result ill ;,ll1t)(!tl.:r'!i taking of thl.;
f.quipmcnl: Wl' C;1n to::rminilrc rhi:\^grct::rn~ni. without llotirc or J~gal <li:li\m.
~nd you witl .\l1ow LIS In clHl!r rnc l(.ll.;atmn of th~ Equiprm.'nr and rq'QS,>u;"ss
it; J11.1 you will p<'y us accJl.li:d rent up [0 the n.:pe.l~~",',,,.;.;i~)n d:it..: ur (11<.:': t.:ufrc:nt
H...rm l'xpirmioll dat~. whichev~r l,.'()mc~ I:ncfj ;md a delinquency ch.arr:(: tlf
1.50/;, per month (but not in ~x('~:<s ofthi: ]:,lwrul maximum) (In ,any unpnid
am(lUnl<i l\luil pi1id. YLlU hmhl,.~r ~lgrcc that .<::h(\lIld it h..;t::OllW lh:<:':~:'i:'lry to
pJa"'l; Lh(; :\CCOUIH witl') a coll~cri()H <ig<:lll,.~Y or atlorney. you agre-= [0 pay 01.11
coll~CLi\lD C(l~ls (1nd alt()mC)I fees in additiM! t(l {llh~r llm(lllIH::.: dll':,
b. Any claim undr..-:r or rdatl,.'U tn this Agreement ofth~ EquJprn~.lIt will b~
g(lVcmCO by the law of rh~ (joveming: .Turis(Jietivn (u1d may_ in our ('ow
A::s.ignce's) tiiscfetit'ln_ bt.: :'l(~iudi('):H~d in stale o/' fcdcr:ll court 10cOlt..::d in ,hc-
GnvC'ming Jori::;Jictiol'l. The "Gov~flIjng Jurisdil.'lion" is D\1 p\:l,g(,~_
H1inots. unlc$!' W~ :1.<;Si:S'11 this 115rc~IT),Cn1 or :my rights hereundc. ,
AssignCL\ in which C;ISC the GiJ\I~rntng Jurisdiction i.o; lhc Sl;HC and C Ity
where tilL' A~:>igJ.k\.:';: Curpor.i1.:: He(ldqu~rtL~r~ is lL'('~ltcd. YOu hc:mby
(:()n~~nL to persDnal jurisdiction and venue ill ~u(:h CO\1tl ;iIld w,lih' any right
I'() transfer Wlllh:. E.u;h p...rl.y ::Lbo wai....es :;I,ny righr to a trial by jury.
6. ACKNOWLEDGMENT: Of Dl::l'OSIT REQI!IREMIC:-lT:
a. The metcr license!::' {"Customer"), hcr~by adcnowkdges that it must
rmnsfer rund.~ to th\: Uqited States Postal Se.f\'ict:, thro\lgh j lockbox bank.
("It)ckbox b,mk'). for rh..: purpo::.e of pl'~~(..mcnt ~~f post::1g'C (1) CMRS-
cquipped meters ("Dl.lpo5ic'.),
b. The CU~Ul1nt:r m.1Y. rtlilke l>~sit:' 'in the lockhox b;.mk ~~ceOllnr.
idenlific;:d l:l~ l1nilcd States rostal Selviee-CM.R.S. The P()~taJ Service may.
at its discretion. dc.;;iguZ1.tf itl;elf Or II succes,;or ~ recipient of Deposit::; by the:
Cll';;toJll~r.
c, Any D~posi{ made by lh~ Cu...tom~r sh...dl be credited by tIlt: Pustill
SC'rvic~ only tOt' the payment (.1f poslage thmugh CMRS-<..'quippcd mc_t.::rs.
llk CU~lOmcr sh:tllllot receive tJr 11~ entill~d to "nv int~r~:\r or other inel_1I1:1.~
earned on slleh Dep()~il:;;. .
0. TIlt: USPS will provide a refUlld in :.:lcc:onL:mcr.~ with the ru.tes and
reguladons g.(,v~.1'uing. d'.':pusil of funds. for CMRS, publish\:u in Lhc
l)nmc.'Stic Mail Mantlal Tmnsirion Bt)()k Or iL<.; $Uf.:...a:s~ot.
c. The MeIer .\1anu1uclUrL'Tmay dcposil fU.1HJS on hdlalf-(lfthc Custom.;.!'.
lll~ Po~ta1 Scrvice will mukc no such ddvanc~~. Any rel.:nionship C01\CCl"tl1t1g
advances is between !h~ CUs.tolll.:r and the MeteI' Manul~ct\ln::r.
r. The cllstomer .tcknowlooge~ tlliilllhc h:rnls u[thi:) acknowledg1l'JI.::Jlllll:~Y
be changed, modifi~d, or rr...'Vokcd by the ('o::tal S~lyjce, Wilh appropriate
nmicc.
~, Postal rcg\ll3.flons governing: thc d"posjr of funds for CMRS arc
published in th.: .n()ln~~ti(; ,M"i] Manua] TraMiLiol) Book. or its successor.
The Custnm~r ::lc;knowle\lges Ih<:ll it :,h'111 be :,ubject IO all :l.pplicablc rules,
rcgulatioM, and ()rd~rs (~f thc PostJl Service.
7. ASSIGNMENTS: _
a. W,,; may assign the piiY111L.'11Ui :md OTher (lbli~ation$ owned by ytH
rhi::, Rent::lt Agr~cmcnt to a third pa.l'ty (lhe "A:-:osigm-..:) WIthout an)' .
m.lticc to you. If we do m:'lkc :>uch an assignmenl', you "t'Tte: Ih:1t the
assignee ha~ all of the rights anu i'~lllcJi.:::'i graJ1\'l;d to \.IS undcr this
c:Lgrcl.:lTIcnt. bUl none of our l,hliglltiom:. You .1J50 :Igfec to unc(l1u.li{i4.1wITy
pay 0.11 amounts due nnd,-'r this :'Igrccm~m TO the J.SSigO~l;. without ::::cr-otf.
rcgardle~s or ::lOy problem:> that Jl.l3Y ilri.~ wirh n:::,"'pccl to the equipment or
..my d..,ims. defense or atr-sets lhat you rnuy h<lvr.; or a!'5cT1 against tl.C:.
g, USPS A(:KNQWI .El)GEMENT
1 acknowkdg<:> thaI' the meteI'I h<t....\: k~iseu i., o\.vncd by Fr;~nc.::otyp-
Po:;,.;ttllia, Illc.. the k.')s~n. anti that it will be slltNndl.;reu 1,1 lhe lessor
imrnediaLely UpOJl jt~ dcm:md. 1 11I.1thc=r <ll.:kll,~Jwlcdg:". th:n llse oftl)is l1lel~1'
i~ $Uhjccl [() the cOllditions e:st<lbIi:;;hed f(()m rimc lu tim, by tile Unlted Sl<.IIt:S
Po~QtI Serviee and publi:\hed ln Pa$t P()30 of the Dom~siic Mail !\..b.l:llIal. 1
ad:no\Vledgt:: li,y understanding ofrhe laCl 11Hlt i(l'nc mcter i~ used iu aflY
Fraudull::nl ell" unlawful !'cheme or enH:rpri.scs. or i!.' I~ot used for allY 12
C'onsccmive month pl:nNi, or ill fJil to eXl'rdsc S\lOl('j~:nll,;unlrol over the
use:- Llrlhl: meter to preclude iL'i unlawful or impr('lp~f u::e, or ifT lake ~)r ::.I11()w
the meter to bt: wkcn c,mt.:;idc th..: United St.atc~ w.it110111 prior wriHen
l'~mli,,~i(ln of the Mana~~r, Rt:l:~ir Sy$kms "nd Equipmcnt, U.S. Po~ttll
So;.:,...io;;o;.:, Wa~hillg.ton. DC 20:260-6S07, or if T olhc,.......lSl;; t:lil to L1hido;.: by the
pro\'i::;ions \)fP(lstiJ1 regldlLti~lI)~ IHld I'his lC':'Ise n:.:ganJiug car~ and use ~)f rile
metCf. that ll1i~ n::T1talllco.sc agrc~Jllellt and .10)' n:laLed pos.Ulge meter licen~c
m,,-)' be n;voh...d. I fufth.cr :ll:km,rwll:dgi::: lhl'lt (IUY u:;~ of thi~ TfIet~r llJ
(r;:Iudulencl.y dcpl'tve tilL'". U.S. Posf;ll S('rvh.'c (If rctVctlu~ Cilll t:.IW,C me 10 br..'
::ubje.ct to ~'i\';l <lilt'! (,:rimjn~lt pi;nalti(.~ applicahll:' tl~ fr:J.ud and/or f~ib(' claim:-;
~1!.~ain.s1 llll.: United States. The :'iubmi:'i."iion or :'1 t~llsc. fil.til.i(llt5 or ft'llucllllC"1lt
SI~ilt("'iT1l,;nt ran n,'sult in illlprisoum(;nr ()f 1.11' to 5 years and a. fin~ of Lln [t)
$10.000 tJi'l U.S.C. IOO!). In ~iddj\'ion, i.\ civil ,h.:n~llty of lip In ),"..000 :mt]
an additional ;r~:,e~~ml~tTl (1((wke (h~ aTfl(II(fU t;d..,dv cI,rimcd OJ,,)' b,~ Illll'o.'\:cd
(.1 1 U.S.c. 3802). ^ falSe ..,liJ.ttmcn( in rhi~ app.l;catJOll or the Illajling or
........rt~,. h,'.".,,,,, ., t""...,I,.I,_,. ............~...... .........'~.. :."....;... .,__. ..._ ..__._ r .. ,- .....1...;..__
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COURTHOUSE MOLD RRMRnIATON AND FAIRGROUNDS STORM DAMAGE
PROJECTS - REVIEW INSURANCE SETTLEMENTS AND EXPENDITURES
TO DETERMINE ACCOUNTING METHOD
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County Auditor Ben Comiskey said he has discussed this
matter with other auditors; whether to show the mold
remediation and pavilion repair as repairs or as capital
projects. To borrow any money, if necessary to complete
the jobs, it must be a capital improvement project. If
noted as repairs, any funds will be put in the General
Fund. If a capital project, funds can be set aside to be
used for the project.
A Motion was made by Commissiioner Galvan and seconded by
Commissioenr Balajka to authorize the County Auditor to
declare the courthouse mold remediation as a capital
project. Commissioners Galvan, Balajka, Finster and Judge
Marshall all voted in favor.
Judge Marshall left Court at 11:30 A.M.; Judge Pro-Tern
Balajka presided.
INTERLOCAL AID AGREEMENT FOR FIRE SERVICES WITH CITY OF
PORT LAVACA
This agenda item was passed.
REIMBURSEMENT OF OVERPAYMENT OF LOCAL S1I T.RS TAX
The Court discussed the following letter received from the
Comptroller of Public Accounts stating the county received
$41,634.04 in error and it was authorized without
objection that the money paid to the county in error be
taken out of the next Sales Tax payment the County will be
receiving from the State of Texas. So Moved by
Commissioner Galvan and seconded by Commissioner Finster.
Commissioners Galvan, Finster and Judge Pro-Tern Balajka
all voted in favor.
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~\
~~j
-l' l'Ex^s 'I-
COMPTROLLER OF PUBLIC ACCOUNTS
p.o. BOX 13528
AUSTIN, TX 78711-3528
September 18, 2002
Ms. Sharon Marek
County Treasurer
Calhoun County Courthouse Annex
201 West Austin Street
Port Lavaca, Texas 77979-4250
Dear Ms. Marek:
e
I am writing to confirm our conversation this morning about the net amount of$41,634,04 in local
sales tax reported and paid to Calhoun County in error on items identified by our auditors as exempt
from tax due to their use in manufacturing. Unfortunately, due to restrictions with confidentiality laws,
we cannot reveal the name of the taxpayer involved.
We discussed that because this could cause a financial hardship on the county, you may request a
payback agreement where a monthly deduction is made until the amount is paid in full. No fees of any
type will be assessed on the payback amount. Please include in your proposal the amount of
deduction, length of time of the payback and when you wish us to take the first deduction. The
montWy payback adjustments will be reflected in the net audit payment portion of your monthly
allocation payment. This amount can be repaid in a lwnp swn payment or we could do a single
deduction from your monthly tax collections if you prefer. Please submit your written proposal to me
at the following address or by FAX at the nwnber given below. I will contact you after your proposal
is reviewed.
341
If you have any questions or require additional information, my mailing address is PO Box 13528
Austin, Texas 78711. My toll free number is 1-800-252-5555, extension 3-4494. My regular number
is 512/475-0550 and my FAX number is 512/936-6225.
Sincerely,
~~
Shirley Kaatz
Tax Allocation Section
Revenue Accounting Division
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LATERAL ROAD REPORT
TRANSPORTATION
FOR SUBMISSION TO TEXAS DEPARnmNT OF
A Motion was made by Commissioner Finster and seconded by
Commissioner Galvan to approve the Lateral Road report for
submission to the Texas Department of Transportation.
Commissioners Galvan, Finster and Judge Pro-Tern Balajka
all voted in favor.
C~1t\&~
~~*'
~~
CMIOLf! KEEI'OH ff'(LANDe",
......-
I
COJPTROLLER OF PUBLIC ACCOUNts
[ STATE OF TEXAS !
. AUSTIN, TEXAS 78774-0100 '
~
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DUn COUNTY.LATERAL A
''''ME)
I ~~~ ~NGlNnRll'IG () ,AN\) GRAND
NAl'otl: 0' ROAD PJUCINCT R.O.W.' ~nUlPMRNT S.UPUtVISIUN LABOR MAn:R[AL C, ~USc. T<YfAL
Colana Road 1(0) One 3,641.62 3,641.62
Sackile Horn Road (0) "'" 3,641.62 3,641.62
Go. Road 305 (0) Thr,e 950.CX 950.00
Co. Road 306 (0) Thr", 950.CX 950.00
Go. Road 317 (0) Thr", 950.00 '50.00
Go. Road 314 (0) Three 791.62 791.62
Farik Road (0) Four , ],641.62 3,641.62
,
~
i
TOT.4.L 14,566.48 I 14,566.48
, J -{>-
. , riu," .
G~
RO 0 ACCOUNT
Uutxptndttl8.lalluSrple",bC'r 1,2001
,
0,00
Ntl\' lattr..l road ralllt::l.lddedt51Uf II"' lOUJ I) H
lhcrtlll'C'tl11f)'"lllllheabo\,!npor'ii.lrUCSI:lltfllca'OIlhC
uJUllldi{~ns (rollllll.elalel'1l Road auollnt rOT 111<1 ilK" )<111"-
Stpl<lmbt..-I,2ClBlloAueust 1,2002.
i
cOO'" '.d,. Acl,~ Nl Marohall
Addiliollal F\llllh lU,el~.d in F'o' 1082
14,566.48
Tolal tellt AecOltated (or
,
14,566.48
leiS Amow..' E-lpmdtd
,
14,566.43
~"II(<lilll..3jtI'1lIROJdA"""'nIIA\lIlIOIIJ1.2002
0.00
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(0) - 0... Ru.d
IN) - New Roall
For alli,unu pl.au~l..ut DoIQ,~. F..jl....k.., .......il al
dQI..tn.fojl..tl<@~p..S1.1'.li.UJ, IIr f'lIo~..t 1.800.S)I."'~\ ."..t.u;... J-f71~,
~<by(UMSll"l~-GS"tl
342
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PRINCETON GRAPHIC SYSTEMS MONITOR IN COUNTY JUDGE'S OFFICE
- SALVAGE
A Motion was made by Commissioner Galvan and seconded by
Commissioner Finster to del care a Princeton Graphic System
17" Color Monitor, Inventory Asset No. 402-0022 in the
County Judge's Office as salva~e. Commissioners Galvan,
Finster and Judge Pro-Tern Bala)ka all voted in favor.
CERTAIN COUNTY ASSETS - DECLARE SURPLUS/SALVAGE AND
AUTHORIZE SALE IN AUCTION
A Motion was made by Commissioner Finster and seconded by
Commissioner Galvan to declare the following certain
county assets as surplus/salvage and authorize the sale of
same at the Port Lavaca/Calhoun County Chamber of Commerce
and Agriculture auction. Commissioners Galvan, Finster
and Judge Pro-Tern Balajka all voted in favor.
Calhoun County Auditor
Asset #495-0102 - Okidata Microline 390 Dot Matrix Printer
Asset #495-0067 - Hewlett Packard laser Jet liD Printer
CD Drive - not in Fixed Asset records
Buildina Maintenance
Asset #510-0006 -1985 Chevrolet 'h Ton Pickup,
VIN:1GCDC14H3FS124677
Emergency Management:
Old military-style emergency generator located at the recycle center, not
included on the inventory and not cost effective to repair for use.
. Discuss and take necessary action to declare following items from Pet. 4
inventory as salvage! surplus.
London Aire Sprayer
Inventory # 24-0100
Serial # X 467
Air Compressor
Inventory # 24-0208
London Aire UL V Chemical
Aerosol Generator Model XK.
Inventory # 24-0095
Serial # 1208
Acquired Feb. 13 1987
Air Compressor-Champion
Serial # BV-33490
Inventory # 24-0 I 5 I
Acquired JuI 11 1991
2615 Bush Hog Batwing w/8-ply tires
Inventory # 24-0143
Serial # I 1-05170
Acquired Nov. 30 1990
1979 Dump Truck
Chevrolet-2 \12 ton
VIN # CI6DA9V130773
Inventory # 24-0003
Highway Sweeper wi gas motor
Inventory # 24-0107
Acquired Jan I, 1967
Pump-3/4 Jatic Briggs & Stratton 3 HP
Inventory # 24-0081
343
Reel Craft Model 7600-0LP
Inventory # 24-0217
Serial # 941130-118
Acquired Dec. S, 1994
Pump-Gas
Inventory # 24-0210
Pump-Gas
Inventory # 24-0193
2-Jacks acquired from CCISD
1954 Martin 6-ton Trailer
Inventory # 24-0 I 04
Serial # 5629
Acquired Sept. I 1954
Gas Heater
Serial # 407439
Inventory # 24-0059
Acquired Jan I 1957
-
Air Compressor-5HP w/50 ft hose
Model # L5G20
Inventory # 24-0 186
Acquired Nov 14 1994
AlC Unit
WP 12000 Cool, 10500 Heat
ACE I 24XD
Inventory # 24-0275
Model # WH35MVJW
Serial # 8730172
Computer monitors:
Vista Point
Serial # 99MLC0006807
Model #L7033LD
Compaq
Serial # 50705277Y709
Model # 472P
Cheer
Serial # 22C1l430
Model # VCI024BE
3 mouse's
3 towers
e
Propane Tank-250 gallon-not on inventory
Tank-l05 gal in bed ofP/u for transporting fuel
POC FIRE DEPT
Tank-2000 gal
Inventory # 547-0032
COUNTY TAX ASSESSOR-COLLECTOR - COUNTY TREASURER - COUNTY
CLERK - JP PCT #2 - MONTHLY REPORTS
The County Clerk presented her monthly reports for August
and September, 2002 and the County Tax Assessor-Collector,
County Treasurer and JP Pet. #2, their reports for
September, 2002. After reading and verifying same, a
Motion was made by Commissioner Finster and seconded by
Commissioner Galvan that said reports be accepted as
presented. Commissioners Galvan, Finster and Judge
Pro-Tern Balajka all voted in favor.
DONATION TO CALHOUN COUNTY LIBRARY
e
A Motion was made by Commissioner Finster and seconded by
Commissioner Galvan to accept the donation in the amount
344-
e
e
e
of $100 from Merle I. Fair to the Calhoun County Library.
Commissioners Galvan, Finster and Judge Pro-Tern Balajka
all voted in favor.
BUOOET ADJUSTMENTS - VARIOUS DEPARTMENTS - JAIL/SHERIFF -
COUNTY TREASURER - COMMISSIONERS COURT - DISTRICT A'I"l'ORNEY
_ COMMISSIONER PCT #1 - COMMISSIONER PCT #2 (2) - R&B PCT
#2 COMMISSIONER PCT #3 (2) - R&B PTC #4 - HIGHWAY PATROL
- BAUER EXHIBIT BUILDING ROOF
A Motion was made by Commissioner F~nster and se~onded by
Commissioner Galvan that the followlng Budget AdJustments
be accepted as presented. Commissioners Galvan, Finster
and Judge Pro-tern Balajka all voted in favor.
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: VARIOUS DEPARTMENTS
DATE: 10/23/02
BUDGET FOR THE YEAR: 2002
ACCOUNT NAME
DEPARTMENT NAME
EXTENSION SERVICE
1000-110-51700 MEAL ALLOWANCE
1000-110-53992 SUPPLIES-MISCELLANEOUS
BUILDING MAINTENANCE
1000-170-65454 REPAIRS-COURTHOUSE & JAIL
1000-170-66602 UTILlTIES-AG BLDGIFAIRGROUNDS
MISCELLANEOUS
1000-280-62866 INSURANCE-ERRORS & OMISSIONS
1000-280'{;2872 INSURANCE-LIABILITY & PROPERTY
COMMISSIONERS COURT
1000-230-64520 PATHOLOGIST FEES
INDIGENT HEAL THCARE
1000-360-60640 CARE OF INDIGENTS
1000-360-60640 CARE OF INOIGENTS
COUNTY COURT-AT-LAW
1000-410-63380 LEGAL SERVICES-COURT APPOINTED
CONSTABLE PRECINCT NO.3
1000-600-53430 LAW ENFORCEMENT SUPPLIES
1000-600-60332 AUTO ALLOWANCES
Total for GENERAL FUND
10 LINE ITEM TRANSFER
(10)
326 LINE ITEM TRANSFER
(328)
911 LINE ITEM TRANSFER
(911)
3,645 LINE ITEM TRANSFER
(3.845) LINE ITEM TRANSFER (PATHOLOGIST FEES)
(665) LINE ITEM TRANSFER (COURT APprO ATTORNEYS)
665 LINE ITEM TRANSFER
17 LINE ITEM TRANSFER
(17)
o
APPROVED
OCT 2 4 2002
345
BUDGET AMENDMENT REQUEST
1000-180-64910
1000-180-64880
1000-760-51610
1000-760-51620
1000-760-51899
1000-760-51519
1000-760-53520
1000-760-63500
1000-760-63920
1000-760-66498
1000-760-53540
1000-760-64670
1000-760-53992
1000-760-53210
346
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: JAIL, SHERIFF
DATE: 10/23/02
BUDGET FOR THE YEAR: 2002
JAIL
PRISONER MEDICAL SERVICES
PRISONER LODGING OUT OF COUNTY
SHERIFF
OVERTIME
ADDITIONAL PAY-REGULAR RATE
WORKERS COMP ADJUSTMENTS
DEPUTY-LAW ENFORCEMENT
TIRES AND TUBES
MACHINE MAINTENANCE
MISCELLANEOUS
TRAVEL OUT OF COUNTY
GAS/OILDIESEL
PHYSICALS
SUPPLIES-MISCELLANEOUS
MACHINERY PARTSISUPPLlES
Total for GENERAL FUND
802 LINE ITEM TRANSFER
(802)
(527) REQUIRED BY PAYROLL
1,044
957
(957)
(905) LINE ITEM TRANSFER
393
854
11
15
(1,000)
97
18
o
NET CHANGE IN TOTAL BUDGET
APPROVED
OCT 2 4 2002
d-
e
e
e
e
e
IIBUDGET AMENDMENT REQUESTII
To: Calhoun County Commissioners' Court
From: C~~ y ~
(Departme~ making this request)
Date:
/ (J - ;Z / ~ 0 ::2...---
3
I request an amendment to the :z. 0 02-- budget for the
(year)
following line items in my department:
GL Account #
Amendment
Account Name Amount
------------------ -------------
/000-7/0-.53020
~~
- ::zs3, 00
-r.zS3,tJO
6f,;3/(P
Net change in total budget
for this department is:
Other remarks/justification:
$
_0-
=============
Reason
-~--------~~
~~
~~
._.~
APPROVl:fJ
~ OCT 2j ~ r
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
.>8,~~"
~~
e Date posted to General Ledger account(s):
347
1--. I
Lf
II BUDGET AHENDMEEr REQUEST II
From:
(!O/F1/F1/J Jjd/l'-C/ c;?dl'
(Department making this request)
e
To: calhoun County commissioners' Court
Date:
/f:?-/7-(}~
I request an amendment to the c:2o 6 oJ...... budget for the
(year)
following line items in my department:
GL.Account #
-------------
Account Name
Amendment
Amount
Reason
--~---------------
.::? 30 - c.- 33.)D
.;lYo- b't' 7 <f'v
11"')([:/ S(" 1'<//(?..5
;?oJI<< "i~
v
<)OrJiJ tJ' >
~ 100. Jo J
---------~-----
(751" ~ -lor arl.
/fr-.J ft.' c:?d<: ("/I";;'{t'~
~
\
./
APPROVEO_
~OCT2; >m ]= .
Net change in total budget
for this department is:
other remarks/justification:
$
-cJ-
I understand that my budget cannot be amended as requested ttntil
commissioners' Court approval is obtained.
Signature of official/department head:
ti~J; ~~
Date of Commissioners' Court approval:
Date posted to General Ledger account(s) :
e
348
:5
BUDGET AMENDMENT REQUEST
e
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: DISTRICT AITORNEY
DATE: 10122/02
BUDGET FOR THE YEAR: 2002
POSTAGE
MISCELLANEOUS REVENUE
AMENDMENT
AMOUNT
61 POSTAGE REIMB, BY HOT CK RESTITUTION
(61) (TREAS. RCPT #12006)
o
APPROVED
OCT 2 4 2002
e
e
149
!IBUDGET AMENDMENT REQUESTII
To:
Calhoun County Com.rnissioners'Court
From:
{! uR lUIA-- C~ ;:J.J- iF J
(Department making this request)
Date:
/ () /7 tJ,;2
o
e
I request an amendment to the 40tJfl
year '
following line items in my department:
budget for the
GL Account #
Account Name
Amendment
Amount
------------------
.5<10 -5'3'1~ 1'~' ;},J-
3/0 53~/{) ~/; :t;~~
370 6(}1',x (J ^ J ..~
550 ..:535'/0 /:'od e~L'
'IS-O
--
//S()
/5'0 ()
~~>
-r Vr6 ..J..- -r vhlLS,
5to~53jclJ)
Ne~ change in ~o~al budge~
[or this department is:
s ==,;:-Q,=,:===
O~her remarks/Justification:
Reason
[ unders~and that my budget cannot be amended as requested un~il
CommisSioners' Court approval is obtaLned.
Signature of official/department head: 7(1'r--t>.//?'L.::tA/dt7./7)
Date of commissioners' Court approval:
DaLe posten to GeneLal Ledger account(s) :
350
II BUDGET AMENDMENT REQUEST II
'7
e
To: Calhoun County
~
From:
Date:
I request an amendment to the ;;)CO ~ budget for the
(year
following line items in my department:
GL Account #
-------------
------------------ ------------- -------------------
Amendment
Account Name Amount Reason
550-5ms' Uniforms ~.DQ
550-5551D -Rwti t Brt~ \ 0 . ()D>
APPROVEU-
nrT ry A ...2!lll2.
e
Net change in total budget
tor this department is:
other remarks/justification:
$===~====
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtain~ .~
Signature of official/department head: .~~~ LLJ~f
Date of Commissioners' Court approval:
e
Date posted to General Ledger account(s):
351
~BUDGET AMENDMENT REQUEST"
~
To: Calhoun County Commissioners' Court
From: 4t~
e
(Department ma
Date: ..lDIi.J JD.2
I I
I request an amendment to
following line items in my
request)
the ~CX)~ budget for the
year
department:
GL Account #
-------------
------------------ ------------- -------------------
Amendment
Account Name Amount Reason
,5"bl)-S319~
&ib-53oJD
m 15C. Supplies -zlDD~) ill
Ptad r Ar;drgL laD.J\ >
f\pn'-IOVE~
I ~ ~ ~ ~,
OCT 2 4 200
Net change in total bUdget
tor this department is:
Other remarks/justification:
$
-e
-------------
-------------
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained. ~
Signature of official/department head: ~ ~
Date of Commissioners' Court approval:
Date posted to General Ledger account(s) :
e
352
I
:.
e
e
g
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: RIB PRECINCT 2
DATE: 10/23102
BUDGET FOR THE YEAR: 2002
Total for GENERAL FUND
NET CHANGE IN TOTAL BUDGET
AMENDMENT
AMOUNT
432 LINE ITEM TRANSFER
(432)
o
APPROVED
r--_ __
OCT 2 4 2002
353
10
~GET AMENDMENT REQUEST II
From:
e
To: Calhoun county Compissio11ers' Court
Prec;inct 3
(Dep"'-t'tment mating this request)
Date:
10/08/02
I request an amendment to the 2002
(year)
following line items in my department:
budget for the
GL Account #
----------...""...
Amendment
Account Name Amount Reason
------------------ -----------...- -------------------
560-53020
560-73400
Gen. Office Supplies $3,000.00
Machinery& Equipment ~3,OOO.O~
APPROVED
~ OCT 2 41Jl02 ~ =
e
- ..
Net change in total budget
for this department is:
other remarks/justification:
$
-0-
-------------
-------------
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained;, ,4-7 ~ _.__
Signature of official/department head: ~ ---..:> 10 -0 tj'_ (> <......-
Date of Commissioners' Court approval:
e
Date posted to General Ledger account(s):
354
{ I
~GET AMENDMENT REQUEST II
e To: Calhoun County Comt,issio11ers I Court
From: Precinct 3
(Dep"-rtment ma}:ing this request)
Date:
10/10/02
following line items in my
2002
(year)
department:
budget for the
I request an amendment to the
GL Account #
-------------
Amendlllent
Account Nallle Amount Reason
------------------ ------------- -------------------
560-64790
560-63920
Postage
Misc.
$150.00
<h50.09>
APPROVED
~ DCI 24 m r=
.
e
~
Net change in total budget
for tbis department is:
Other remarks/justification:
$
-0-
-------------
-------------
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained. ' ~
Signature of official/department head: #- y ~.() I'<b -/<1--. 0 C
Date of Commissioners' Court approval:
e Date posted to General Ledger account(s):
355
l~
BUDGET AMENDMENT REQUEST
e
TEMPORARY
SOCIAL SECURITY
RETIREMENT
WORKMENS COMPENSATION
FEDERAUSTATE UNEMPLOYMENT
ROAD & BRIDGE SUPPLIES
Total for GENERAL FUND
AMENDMENT
AMOUNT
1,825
140
167
222
8
(2.362)
o
APPROVED
--
OCT 2 4 2002
e
e
356
10-14-202 go06AM
FROM CALHOUN CO. AUDITOR 361 553 4614
P.5
13
IIBUDGET AMENDMENT REQUEST II
e
To: Calhoun County Commissioners' Court
From:
CALHOUN CO, HIGHWAY PATROL
(Department making this request)
10/15/02
Date:
I request an amendment to the 2002
(year)
following line items in my department:
budget for the
GL Account #
-----........------
Amendment
Account Name Amount Reason
------------------ ------------- -------------------
1~a
1d-.O
1d-..O
71650
Capital Outlay - Equip.
(190.00)
Postage & Phone Services
64790
66192
Services - Postage
Services - Telephone
60.00
130.00
APPROVEU-
~ OCT2'~ t
e
Net change in total budget
for this department is;
Other remarks/justification:
$
-0-
=====:;:===;:;:=~;O;
I understand that my budget cannot be amen
Commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
s requested until
-'
e Date posted to General Ledger account(s):
357
lLf
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: CAPITAL PROJECT-BAUER BUILDING ROOF
DATE: 10116102
BUDGET FOR THE YEAR: 2002
APPROVED
r OCT 2 4 2002
L___
e
e
358
Fund
Code
1000
Total
1000
Report Total
~
C/1
ClJ
.e
Effective
Date
Fund Title
10/24/2002 GENERAL FUND
Date:l0/23/0212:07:23PM
GENERAL FUND
CALHAOUNTY, TEXAS .
Unposted Budget TransactionW'VENUE ADJUSTMENTS FOR 10/24/02
BUD249 - BUDGET ADJUSTMENTS FOR 10/24/02
(g
Transaction Description
DeptTitle
GLTitle
POSTAGE REIMB, BY HOT
CHECK RESTITUTION
REVENUE
MISCELLANEOUS REVENUE
APPROVED
OCT 2 4 2002
~~~~ lP.'~t 1-
I rO.f'ms.)
Increase
61.00
61.00
61.00
Decrease
0.00
0.00
Page:]
R 10/2 102 APPROVED
OCT 24 2002
GLTi e Increase
MEA AlliJWANCE 10.OC
SUPPWt,- ."e
Co.l
CTl
o
CALHOUN COUNTY, TEXAS
Unposted Budget Transactions - EXPEND.ADJUS1MENTS FO
BUD249 - BUDGET ADJUSTMENTS FOR 10/24/02
Fund Effective
Code Date Fund Title Transaction Description
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
1000 10/24/2002 GENERAL FUND INVESTMENT OFFICER
TRAINING
1000 10/24/2002 GENERAL FUND INVESTMENT OFFICER
TRAINING
1000 10/24/2002 GENERAL FUND CODE ENFORCEMENT
CERTIFIED LETTERS
\000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
1000 10/24/2002 GENERAL FUND CODE ENFORCEMENT
CERTIFIED LETIERS
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
(PATHOLOGIST FEES)
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
(COURT APPTD
ATIORNEYS)
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
1000 10/24/2002 GENERAL FUND POSTAGE RElMB. BY HOT
CHECK RESTITUTION
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER
DM"OmI021206e
Dept Title
EXTENSION SERVICE
EXTENSION SERVICE
BUILDING MAINTENANCE
BUILDING MAINTENANCE
JAIL OPERATIONS
JAIL OPERATIONS
COUNTY TREASURER
COUNTY TREASURER
COMMISSIONERS COURT
COMMISSIONERS COURT
COMMISSIONERS COURT
MISCELLANEOUS
MISCELLANEOUS
INDIGENT HEALTH CARE
INDIGENT HEALTH CARE
COUNTYCOUR~A~LAW
DISTRICT ATTORNEY
ROAD AND
BRIDGE-PRECINCT #1
ROAD AND
BRIDGE-PRECINCT #1
ROAD AND
BRIDGE-PRECINCT #1
ROAD AND
BRIDGE-PRECINCT #1
ROAD AND
B"PRECINCT#1
REPAIRS-COURTHOUSE
AND JAIL
UTlLmES-AG
BLDGIFAIRGROUNDS
PRISONER LODGING-0UT
OF COUNTY
PRISONER MEDICAL
SERVICES
GENERAL OFFICE SUPPLIES
TRAINING TRAVEL OUT OF
COUNTY
LEGAL SERVICES
PATHOLOGIST FEES
POSTAGE
INSURANCE-ERRORS AND
OMISSIONS
INSURANCE-LIABILITY AND
PROPERTY
CARE OF INDIGENTS
CARE OF INDlGENTS
LEGAL SERVICES-COURT
APPOINTED
POSTAGE
MACHINERY
PARTS/SUPPLIES
ROAD & BRIDGE SUPPLIES
TIRES AND TUBES
SUPPLIES-MISCELLANEOUS
CLEANING-CHOC. BAYOU
PARK
Decrease
10.00
326.00
326.00
802.00
802.00
253.00
253.00
100.00
3,845.00
100.00
911.00
911.00
3.845.00
665.00
665.00
61.00
1,150.00
3,401.00
1.00
750.00
1,500.00 .
Page:l
.e CALH~UNTY'TEXAS AP1.JROVED
Unposted Budget Transactions. END.ADJUS1MENTS FOR 10/24/02
BUD249 - BUDGET ADJUSTMENTS FOR 10/24/02 -'-----
Fund Effective OCT 24 2002
Code Date Fund Title Transaction Description DeptTitle GL Title Increase D rease
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & B DGE SUPPLIES 1,000.00
BRlDGE.PRECINCT #2
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 1,000.00
BRIDGE-PRECINCT #2
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 432.00
BRIDGE-PRECINCT #2
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND GASOLINElOIUDIESEUGR... 432.00
BRIDGE-PRECINCT #2
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND SUPPLIES-MISCElLANEOUS 1.000.00
BRlDGE.PRECINCT #2
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND UNIFORMS 1.000.00
BRIDGE-PRECINCT #2
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND GENERAL OFFICE SUPPLIES 3.000.00
BRIDGE-PRECINCT #3
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND MISCELLANEOUS 150.00
BRIDGE-PRECINCT #3
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND POSTAGE 150.00
BRIDGE-PRECINCT #3
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND MACHINERY AND 3,000.00
BRIDGE-PRECINCT #3 EQUIPMENT
1000 10/24/2002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND TEMPORARY 1,825.00
BRIDGE-PRECINCT #4
1000 10/24/2002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND SOCIAL SECURITY 140.00
BRIDGE-PRECINCT #4
1000 10/24/2002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND RETIREMENT 167.00
BRlDGE.PRECINCT #4
1000 10/24/2002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND WORKMENS 222,00
BRlDGE.PRECINCT #4 COMPENSATION
1000 10/24/2002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND FEDERAUST ATE 8.00
BRIDGE-PRECINCT #4 UNEMPWYMENT
1000 10/24/2002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND ROAD & BRIDGE SUPPLIES 2,362.00
BRIDGE-PRECINCT #4
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER CONSTABLE-PRECINCT #3 LAW ENFORCEMENT 17.00
SUPPLIES
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER CONST ABLE.PRECINCT #3 AUTO ALLOWANCES 17.00
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER HIGHWAY PATROL POSTAGE 60.00
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER HIGHWAY PATROL TELEPHONE SERVICES 130.00
1000 10/24/2002 GENERAL FUND LINE ITEM TRANSFER HIGHWAY PATROL EQUIPMENT 190,00
1000 10/24/2002 GENERAL FUND REQUIRED BY PAYROLL SHERIFF DEPUTY-LAW 957.00
ENFORCEMENT
CJ 1000 10/24/2002 GENERAL FUND REQUIRED BY PAYROLL SHERIFF OVERTIME 527.00
O"l
100'"
Dat~: 10123/02 12:06:34 PM Page: 2
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Fund
Code
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
Total
1000
5100
5100
Total
5100
Rc::port Total
CALHOUN COUNTY, TEXAS
Unposted Budget Transactions ~ EXPEND.ADJUSTMENTS FOR 10/24/02
BUD249 - BUDGET ADJUSTMENTS FOR 10/24/02
Effective
Date Fund Title Transaction Description Depl Title GLTitl,
--
10/24/2002 GENERAL FUND REQUIRED BY PAYROLL SHERIFF ADDmONAL
PAY-REGULARRA1E
10/24/2002 GENERAL FUND REQUIRED BY PAYROLL SHERIFF WORKERS COMP
ADJUSTMENTS
10/24/2002 GENERAL FUND LINE ITEM TRANSFER SHERIFF MACHINERY
PARTS/SUPPLIES
10/24/2002 GENERAL FUND LINE ITEM TRANSFER SHERIFF TIRES AND TUBES
10/24/2002 GENERAL FUND LINE ITEM TRANSFER SHERIFF GASOLINElOILIDIESEUGR...
10/24/2002 GENERAL FUND LINE ITEM TRANSFER SHERIFF SUPPLIES-MISCELLANEOUS
10/24/2002 GENERAL FUND LINE ITEM TRANSFER SHERIFF MACHINE MAINTENANCE
10/24/2002 GENERAL FUND LINE ITEM TRANSFER SHERIFF MISCEllANEOUS
10/24/2002 GENERAL FUND LINE ITEM TRANSFER SHERIFF PHYSICALS
10/24/2002 GENERAL FUND LINE ITEM TRANSFER SHERIFF TRAVEL OUT OF COUNTY
GENERAL FUND
10/24/2002 CAPITAL PROJECT BAUER LINE ITEM TRANSFER NO DEPARTMENT ENGINEERING SERVICES
BUILDING ROOF
10/24/2002 CAPITAL PROJECT BAUER LINE ITEM TRANSFER NO DEPARTMENT ROOF-BAUER BUILDING
BUILDING ROOF
CAPITAL PROJECT BAUER APPROVED
BUILDING ROOF
OCT 24 2002
Da~e; 10/23/0212:06:34 PM
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Increase Decrease
1,044.00
957.00
18.00
905,00
15.00
97.00
393.00
854.00
1.000.00
11.00
21,914.00 21,853.00
1,000.00
1,000.00
1,000.00 1,000.00
22.914.00
22,853.00
Page: 3
ACCOUNTS ALLOWED - HOSPITAL INDIGENT HRlI.T.THCARE
Claims totaling $157,816.11 for Hospital Indigent
Healthcare were presented by the County Treasurer and
after reading and verifying same, a Motion was made by
Commissioner Finster and seconded by Commissioner Galvan
that said claims be approved for payment. Commissioners
Galvan, Finster and Judge Pro-Tern Balajka all voted in
favor.
COUNTY TREASURER - OUARTERLY REPORT
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The County Treasurer presented her Quarterly Report and
after reading and verifying same, a Motion was made by
Commissioner Finster and seconded by Commissioner Galvan
that said reports be accepted as presented. Commissioners
Galvan, Finster and Judge Pro-Tern all voted in favor.
CALHOUN COUNTY TREASURER'S OFFICE
STATEMENT OF BALANCES
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~.lanclI ~ililnce
ACCOUNT NAME 7/1102 Receipts Dlsbursllment$ 9130102
Genom" $9,737,49 I' 1,677,602 4,291,011 $7,124,088
Road & 6ridge General 91,169 82,804 0 173,973
ROlId & Bridge Procll'lCt2 2" 0 '" 0
Road & Bridge Precinct 3 10,141 '" 0 10,270
RtlOO&B.IiIIgIlP~4 ",S51 m 36,770 ".50S
FM-LateralRoad 22,Del '" 22,418 0
Hwy87/FM1090 1,266.744 16,392 0 1,283,136
Road Mainlenance Pre<::inct 1 2,310 " 2,322 0
RoadMalnlenanceP"",inct4 17,470 2" 0 17,696
Lateral Road Precinct 1 3,794 " 0 3,,",,
Lateral Road Precinct 2 3,794 " 0 3,,",,
Latel'lllRoadPlecincl3 3,794 " 0 3.'""
LalerlllRoadPreclnct4 3,794 " 0 3,843
Flood Gontrcl Precinct 2 '.505 , 1,611 0
Flood Gontrol P<<oc\nct 3 n,>;4 '04 n."'" 0
Flood Control Preetnct4 2,060 25 0 2,089
Airport Mainte!wlce 14,289 H5 2,119 12,345
u.w",,", 37,731 4,073 1,971 ,",""
UI.lfaryGlftMsmorial 9,356 on '" 9,107
JlJVeiUleProbiltlon 256,'" 54,191 106,707 202,129
8oolC,mpJJJAEP 218,438 3,065 26,670 194,633
OAR.f, 22,427 28. "9 22,606
Fine & Costs HoIdillg 83,""" 28,092 43,562 68,196
~~ontrol-CAWS 116,040 4,521 2,829 117,732
139 , Q ''"
Granl5 64,623 28,278 8,088 64,811
LawEnf.OfficeraEducatJon S,"", " 0 5,472
Record' Management_County Clerk 62,597 8,174 2.049 68,722
RecordaMgml.&Preservetion ",""", 3,387 0 48,787
CourthG>\lSeSecurily 108,849 '''''' 0 115,745
GraffiUEredieaUoo 4,~9 '" 0 4,710
AppellaleJudicialSystem 1,077 "'" 0 1,567
JustlceCcurtTechnclcgy 7,705 3,254 0 10,959
District Court-lmpresl Jury 2,241 '.550 '.S<<; 2,245
CountyCourt-lmprulJury ,,,, 1,1Q2 m 1,691
Sherlft Forfeited Property 1,111 " 0 1,125
Cap. Proj._R&8 InfrulnJcture 32,132 0 0 32,732
Cap.Proj.-Airporllmpro'll!l1lellt 12,513 0 0 12,513
Cap.Proj.-PlIrkirlgLot 80,544 0 0 .,......
Cap. Proj..Ul.> Tejecommur.ication 14,324 0 9,689 4,435
Cap. Proj.-New EMS Bldg. 19,196 0 0 19,196
Cep.Prcj..NewJaJi Bldg. 13,471 11,114 11,113 13,472
Cap. Proj.-Magnolia BeltCh Erosioo 252.537 0 0 252,537
Cap. Proj.-Old JaU DemoIitJon 3,188 0 0 3,188
Cap. Pro[.-Swan Polnl Park 6.1,475 , 4\,400 20,015
Cap.proJ.-Ullhthoun 18,161 0 0 18,\61
Cap.Proj.-PrecInct38\1llding 4,535 0 0 4,535
Cap. Proj.-8aUllr 8ullding Roof 35,000 0 0 35.000
Cap.Ptoj.-Coa5lallmprovernenla 293,260 Q 114.573 118,687
CCISOISeadriftlCo. Road Project 14,852 0 0 14,652
Post O'COMOr Community Center 3,303 4,581 2,968 4,916
Chamtlti Tourism Cellter 223 0 0 223
Gen. Oblig.8ondltnt& Skg 43,338 4,616 15,315 32,577
Glln.Obllg. Ref. Borlds lnl& Skg 81,109 1,933 80,763 8,279
TIl)(AnlicipationNcteslnl&Skg 58,,", 559 0 88,657
Tv Anticipation Noles. FormOH 893,995 662,705 50.000 1,700,700
H05p/laIOperating 947,345 4,783,705 4,536,041 1,195,009
HospltalMemcfial 16,557 ". 0 16,693
Hosp/tal Reslricted Donatioll 13,132 "" 0 13,240
H06p. Cer!. Of OPlig. Int & SIqj 37 230,914 230,914 37
In<ligentHeellhcllre 1.917 259,015 256,836 2,O~
" . '. 3 .0
We the undersigned County Judge and Commissioners In and for Calhoun Counly, Texas heraby certify that we haYe
mada an examinllUon ollhe CounlyTreasurer's quarterly report, flied with us on this ~ day 01 October,
2002,andhavefound thesama to be correcl and In due order. ,-:~'"
i111 '1.; j", '
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Witness our hands, officially, this 24 th day of October, 2002
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(A.bse.nt)
H. Flo d, Commissioner ~3
/.v---7"~
elnneth W. Finster, Commissioner Pel 4
,0~)f;;~i\~~~f,~F'~ ~~~~~RI~~D B~=~;E MEO~Ot~~~":~;O~;d C"oly Comml",o",,, of >old C.lhooo Coo",y
~~~~, <.-.}:'\~~f~r~~W"le: l,Jndersl~ned aulhor1ty on lhis day personally appeared Sharron Marek, County Treasurer of
,;.'-;::;r~~:':'\;~ftI~~~lfq,~lY says lhat lha Within and foregoing report Is true and correct.
',:~.'-;';'\';2/~::.,,~y:;-.:../~:t/ ~~~---~
'~<f'-:. . . ..."'....._:, Sharron Marek, County TreaSIJrer
. 'l;L~ t~: i:: ;.(:;; 'oJ,','\ '_i';:'
",,' .~l' ~ 'FiLlm--CFOR REGORO THIS ~ day of Oct:obe~ 2002 and recorded this 24 t:h day
of ll...t-nh..r ,2002
By
r ey F ester, Deputy
363
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CalHOUN COUNlV TREASURER'S OFFICE
INVESTMENT REPORT
QUARTER IKDIKO SIPTIMBIR 30 2002
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BAlAIICE BlCUPII EXPWE BAlAIICE 1M0m MRK! CHECKIH IHIUlElHAIlKED
1110/1001 . lRAHlflRl .11\All1I1R1 l/IOIl002 HOW CHECKIII CERIOFDEP
OPERATING $13,409,403.44 $2,145.309.76 $5.065,264.25 $10,469,448.95 $5,667.76 $4,000.93 $135,797.25
GEN OBLlG BONDS 1&5 43,336.56 4,615.98 15,375.00 32,5n.54 309.33
GEN DeLIO REF 80S 1&$ 87,109.36 1,932.75 80,762.50 8,279.61 376."
LIB CERT OF DBLlG 1&$ 0.00 0.00 0.00 0.00 0.00
TAX ANTICIP NOTES 1&8 68,098.63 559.37 0.00 68,658.00 559.37
TAX ANT1CIP NOTES FORMOSA 893,995.45 862,704.87 50,000.20 1,706,700.12 3,029.74 9,675.13
OI$T COURT JURY 2,241.45 1.550.20 1,546.00 2,245.65 26.89
COUNTY COURT JURY 1,326.82 1.101.57 732.00 1,696.39 15.87
MEM MED eTR OPERATING 947,344.92 4,783,705.19 4,536.042.03 1,195,008.08 11,232.39
MEM MEO eTR MEMORIAL 16,556.91 136.00 0.00 16,692.91 136.00
MM CTR RESTRICTED DONATlor 13,131.67 107.67 0.00 13,239.54 107.67
INDIGENT HEAlTHCARE 1,917.45 259,014.62 258,838.65 2.093.22 61.48
HOSP CERT OF oeLlG I&S 36.63 230,913.75 230,913.75 36.83
DRAIN DIST #6 8,685.00 210.65 67.15 8,628.70 71.81
DRAIN DIST #8 32,114.60 342.00 1,146.93 31,309.67 258.55
DRAIN DIST #10 MAINT 14,434.30 26,755.92 112.29 41,077 .93 217.28
DRAIN DIST #10 1&8 42..936.81 368.18 0.00 43,324.99 352.81
DRAIN DIST #11 MAINT & OP 91,602.08 5,083.40 32.165,22 64.520.26 596.55
DRAIN OIST #11 I&S 64,348.38 1,401.13 0.00 65,749.51 530.74
DRAIN D1ST #11 RESERVE 50,727.06 416.68 0.00 51143.74 416.68
TOTALS $15789347.72 $8 326 250.09 $10292966.17 $13 822631.64- $11 706.76 $16481.75 $145,472.38
(AVERAGE RATE
3.25%1
3.25%1
444%1
BAlAIICE PURCHASES BAlAIICE
CER1IACRlEI Of DEPOSIT OAnlSSUED 7nIlODl (MlIURmES) ./10/1001
6920645 10/1812001 2,000,000.00 2,000,000.00
89206-48 1213/2001 2,000,000.00 (2,000,000.00) 0.00
8920649 1213/2001 2,000,000.00 2,000,000.00
9009340 21812002 1,000,000.00 1,000,000.00
70000-94125 5/1512002 1,000,000.00 (1,000.000.00) 0.00
70000-94133 5/1512002 1,000,000.00 (1,000,000.00) 0.00
70000-94141 5/1512002 1,000,000.00 (1.000,000.00) 0.00
70000-94273 6/1212002 1.000,00000 (1.000,000.00) 0.00
70000-94249 6/12/2002 1,000,000.00 1,000,000.00
70000-94257 6/1212002 1,000,000.00 1,000,000.00
70000-94680 9/6/2002 1,000,000 .00 1,000,000.00
70000-94796 912912002 1,000,000.00 1,000,000.00
70000-94818 9/29/2002 1,000,000.00 1,000,000.00
8951640 9/13/2001 853,000.00 853,000.00
TOTALS $13853000.00 $3 000 000.00 $10853000.00
OPERATING
OPERATING
OPERATING
OPERATING
OPERATING
OPERATING
OPERATING
OPERA. TING
OPERATING
OPERATING
OPERA lING
OPERATING
OPERATING
TAXANTICIP. NOTES-FORMOSA
0.s;(~~ ~""'-" ~
Sha=On Marek
County Investment Officer
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