2003-06-26
MEMORIAL MEDICAL CENTER - MONTHLY FINANCIAL REPORT
The Memorial Medical Center monthly financial report was
presented by Mr. Saad Mikhail.
Mr. Buzz Currier, Hospital Administrator, updated hospital
operations, discussing the schedule of the orthopedic
surgeons who will be coming to the hospital.
MEMORIAL MEDICAL CENTER
YEAR-TO-OATE SUMMARY
MAY 31, 2003
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OPERATING REVENUE
LESS:
OPERATING EXPENSES
CHANGE IN INVESTMENT:
Accounts Receivable-
(Incr) Decr
Accounts payable-
Incr (Decr)
Prepaid Expense-
(Incr) Decr
Inventory
(lncr) Decr
TOTAL INVESTMENT CHANGE
(INCR) DECR
PLUS:
Depreciation
Contribution to the County
PLUS:
County Subsidies ~/Hospital
TotalCashC
lncr (Decr)
LESS:
Equipment Purchases
c'
NET CASH- INCR (DECR)
- 730
8,042,854
(7,397,43~
(582,599)
(213,416)
(26,729)
(16,414)
645-,421
(839,159)
(193,738)
633,899
o
440,161
(206,637)
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CALHOUN COUNTY. TEXAS
COUNTY TREASURER'S REPORT MONTHOFI MAY200J
BEGINNING ENDING
FUND FUND BAlANCE UC'EIFl"S DIS8C1XSEMENTS FClND BAUNCE
MEMORIAL MEDICAL CENTER:
OPERATING SI,998,7<0.2' SI,<2<,551.90 $2,08<,%7.67 SI,338,32...1
MllMOIUAL 17,010.59 <46.95 17,057.5<
REsTRICTED DONATION 13,<91.<7 37.2< 13,528.7t
mOtoENT HEALTIiCARE 104,124.7.2 l/0,J1S.J5 102,470.53 112,669.54
TOTALS S2,13<,067.06 SI,53<.951.~ $2,187,<38.20 Sl,.cBl,SBO.30
BANI(RE<;tlNCIUATION LESS: CERT.
FUND OFDEPOSlT PLUS: CHECKs BANK
FUND BALlNCE omERlTEMS O=ANlJINO JJALANCE
.; :~: Pi
MEMORIAL MEnICALcEmi:rii'
Ol'ERA'lING . :. 1,338,32<.51 0.01 332,002.18 1,670,326.68
MEMORIAL ;. .:' J ~ ~: .'. .:_, 17,057.5< 17,057.54
1\EStIuC'rED DONATION ' 13,528.71 13,528.71
INDIGENIIlEALTIfCARE 112,669.54 16.19 112,755.73
,
TOTALS SI,481,580.30 SOJJI SJ3%,088.37 SI,813,668.66
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MEHOR1!\. IOICAl CENTER
BIUlNCE Slm f6/12/63 63:~ PM
AS IF: 05/31/03
TlUS YEAR LAST YEAR LAST Ml)ffil
05/31163 05/31102 04/30/03
CURRENT ASSETS
~RATIN6 FUND 1,338,324.51 8M, 555. 84 1,998,740.28
MPREST CASH ACCOJIfi 5,000.00 5,000.00 5,000.00
PETTY CASH 625. 00 625.00 625.00
lIMP BOOO PROCEEDS .00 .00 .00
m> IfJSPITAl PORTION .00 .00 .00
RESTRICTED DONATION 13,582.77 13,050.2':1 13,.98.47
m> BOOO SINI<ING FUNDIINTEREST 36.21 36.21 36,21
TOTR!. CASH..................... 1,357,568.49 903,267.34 2,017,899.%
'ClIDlTS RECEIVA8lE
PATIEIIT ACCOJNTS RECEIVABLE ',771,166.23 ,,580,919,.7 4,642,782. b2
AlL04ANCE FOR BAO DEBT (2,234,819.001 (2, 34B, 846. 00l (2,174,666.001
PLAZA SPECIAlTY CLINICS RECEIVABL .00 ,00 .00
MISC OCCOLtlTS RECEIVABLE 248,201.33 202,948.03 253,797.40
THIRD PARTY RECEIVABLE 63,718.00 33S, 598. 00 63,718.00
TIF GRIWT .00 ',852.74 .00
TOT'l. OCCOLtlTS RECEIVA8lE...... 2, 8.B, 266. 56 2,775,472.24 2,785,632.02
INVEllTORIES
AADICl.OOY-fll.ll 10,038. 96 7,341.49 8,437.19
l.JlOORATORY 64,949.56 34,m.76 50,373.65
CENTRll SlRlLY 119,~.05 108,845.49 111,595.54
SURGERY 154,643.59 135,6f0.20 154,643.59
DIETARY 9,847.61 10,118.38 9,847.61
-~ ',128.79 4,961.71 4,128.79
144,211.73 137,053.00 144,211.73
TOTIte INVEllTORY................ 507,300.2':1 .37, 90S. 03 483,238.10
PREPAID EXPENSES
PREPAID INSUIWU 37,e93.45 28,536.21 63,387.12
PREPAID EXPENSES 57,680.54 50,563. 65 34,858.24
TOTIte PREPAID EXPEllSES......... 94,773;99 79,899.86 98,245. 36
TOTIte aJRRENT ASSETS. .. ........ 4,897,909.33 .,J95,744.47 5,385,~15.44c;
PRlJlERTY, PLANT, , EOOIPfoEHT
LmD 32, 142. 60 32, 142. 60 32, 142.60
BUIUllt.l;S 8,833, 342. 87 8,897,464.87 8,827,365. 87
FIXED EllUIPI'IENT 2,408, 710. 36 2, 408, 710, 36 2,408,710.36
IflJOR MOVABLE EllUIPI'IENT 9,424,168.02 8,429,902.56 9,369,215.48
IEIIlRlIte 1ED1Cll. PLAZA 7,245,046.35 7,232, 709.21 7,245, 846. 35
ISlORTABLE BOOD ISSOORNCE aJST 7e, 557.00 77,873. 00 70,557.00
COOSTRu::TION IN PROORESS .00 .80 .00
LESS: lWJUIlTED DEPRECIATION (15,552, 683. 331 ((4,398,848. 381 (15,426,514.27)
TOTIte PRtJlERTY, PLANT, I EQUIP 12,461,283.87 12,589,954;22 12, 52b; 583. 39
e TOTIte lIlRESTRlCTED ASSETS...... 17,269,193.2\1 16,785,698.69 17.91\,598. 83 4
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PitPUI<UL ~VILHL l..t~ltl1 e
" BIiJlNCE SlEET N,/I2/03 03,\6 PI!
AS If: 85/31/03
THIS YEAR LAST YEAR LAST MOOTH
(-. 85/31/03 05/3Im 04/30/03
JRRENl "lABILITIES
~S PAYABLE 397,3b0.~B 361,B70.39 0IB,563.75
IV:CW PAYABLE5 228,29'3.22 229,015.81 IJ1!,I58.\1
~W PAYRILl 33\,'353.47 308,917. \3 337,220.75
IrrRlED RETIR849lT 50, 145.09 (4,\\7.831 <331.331
IV:CRlED STATE SIUS TAX 614.25 .e3 610.0~
THIRD PARTY PAYABLES IIBb, 745. 001 .00 275,602.00
RETElITIllH:OOSTROCTlOO IH PROORES .00 .00 .00
IK:CIltEl VACATlOOII<<lJDAY /SICK 28\,643. J<l 275,593.39 2B\, 0\3. 39
CAPITAL LEASES OBLIBATIOH 396, 832. 00 454,854.00 396,832.00
'"' BOODS .00 147,100.75 .00
REPORTABLE BOND DISCOtJIT 118,2'l0.00) (19,902.001 118,290.001
I()5p OBLIBATlON FOR BONDS (2,039.00) 211,204.60 (2,ll39.001
TOTAL CURRENT LIABILITIES...... 1,485,773.70 1,773,138.27 2,0C6,969.99
.00 TERM LIABILITIES
1M' BONDS 2,490,800.00 2, \90, 000. ell 2,490,000.00
1m3 TERM LEASE 1,107,3b0.00 .00 1, 107, 360. ell
TOTAL 1m3 TERM LIABILITIES.... 3,591, 3b0. 00 2,490,800.00 3,597,360.00 e
TOTAL LIABILITIES....,......... 5, 883,133, 70 4,263,138.27 5,624,329.99
IlETAII, ARNIN6S
1iElERli. FUll BIVJN:ES 12, 146, 196. 45 12,489,203.38 12,146,196.45
YEAA-ro-ooTE BAINILDSS 39,863.85 33,357.04 141, 1l56. 39
TOTAL GEIERAL FUll BIUKE..... 12, IBb, 859. 50 12, 522,560. 42 12,287,252.84
TOTAL rnRESTRICTED LIABILITIES. 17,269,193.20 16,785,698.69 17,911,582.83
IESTRICTED rnm lISSETS
IElVRIAL rnm 17, e57. 54 6,955.96 17,010.59
FORIIDSA TRUST 533,637.41 533,637.41 533,637,41
TOTAL RESTRICTED FOO lISSETS.. . s;0jG94;9S 540,593.37 550,64a.00 ,
RESTRICTED rnm LIABILITIES
RESTRICTED rnm BIUNCE 11,e57.54 6, 955. 96 17,010.59 e
FURIlOSA TRUST BlUm: 533,637.41 533,637.41 533,637.41
TOTAL RESTRICTED FOO L1AB..... 550, 694. 9S 540,593. 37 550,648.00
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MEMORIAL MEDICAL CENTER
OPERATING STATEMENT
For lh. 05 Months Ending
e May 31,2GD3
SINGLE MONTH YEAR TO DI\ TE
Current Budget Prior Year Current YTO eudge~_YTO Prior YTD
Operating Revenue
Inpatient Revenue:
Medicare 491,629.44 510,308,16 567,299.22 3,179.206.44 2,485,404.15 2,860,987.43
Medicaid 117 .386.25 125,490.26 97,382.34 615,469.99 611,262.16 671.562.95
Other 341,201.87 280,291.06 281,371.54 1,422.787.96 1,365.288.41 1,442,419.00
T otallP Revenue 950,217.56 916,089.48 946,053.10 5,217,464.39 4,461.954.72 4.974.969.38
YTO IP Revenue Variance 755,509.67 I 242.~95,OI I
Outpatient Revenue
Medicare 542,262.40 726.935.31 888.254.86 3,395.565.34 3,540.678,47 4.258.003.71
Medicaid 123.175.90 166.275.60 180,070.31 641,517.64 809,924.03 909.~57.3S
Other 1.363,062.24 920.047.35 731.085.70 5,826.191.19 4,481.520.88 3,556,825.17
Total OP Revenue 2.048.500.54 1.813.258.46 1,799,~10.87 9,863,274.17 8,832,323.38 8,724,286.26
YTD OP Revenue VarianCe 1.030.950.79 I 1.138,987.91 I
Total Operating Revenue 2.998.718.10 2,729,347.94 2.745.463.97 15.080.738.56 13,294,278.10 13.699,255.64
YTD Tota( Revenue Vanance 1,786,460.46 I 1,381.482.92 I
_venue Deduclions
Medicare Cant Adj. (962.850.14) (700,617.00) (883.~OJ.61) (4.420,304,05) (3,412.681.00) (3.931,326.73)
Medicare Pass-thru 36.972.00 33.333.33 55,551.00 242,379,37 166,666.65 278,657.00
Medicaid Cool Adj, (193.269.55) (149,459.00) (121,<<5.~6) (927,142.02) (728,015.00) (736,~88.85)
Indigent/Charity Cont. Adj. (76.429.19) (81.877.00) (151.330.11) (302,526.80) (398.823.00) (628.200.52)
Bad Debt Expense (182,993.30) (159,426.00) (136.732.03) (912,054.87) (776,563.00) (811,001.75)
Other Deductions (173.133.18) (218.658.00) (147.343.29) (962.083.21) (1.065.064.00) (807.472.99)
Total Rev Deductions (1.551.703.36) (1,276.701.67) (1,384.703.50) (7,281,731.58) (6.214.479.35) (6.637,833.84)
Deducts as % of Oper Revenue ~9.89%1 48.00%1 50.49%1
Payments as 'Yo of Oper Revenue 50.11%1 52.00%/ ~9.S1%1
Orhef Revenue
Cafeteria Sales 7,50526 6,666.67 7.885,04 - 39,649.88 33,333.35 ~0;05f,67
Int~rest Income 5,293.34 1,250.00 3.086.12 24,866.98 6,250.00 8,868:68
Interest from Bonds &4.30 0.00 33.42 234.49 0.00 134.36'
Interest from Hosp Portion 0.00 0.00 0.00 0.00 .0.00 0.00
MaR Rental 10,350.81 0.00 12,293.06 52,893.75 0.00 49,200,33
MisCellaneOUs Income 35.984.91 1.166.57 107.325.19 126,202.18 5.833.35 549.695.84
TotaJ OUler Revenue 59,228.62 9,083.34 130,622.83 243,84726 ~5.416,70 648.060.98
Net Revenue 1,506,243.36 1.~61.728.61 1.~91.383.30 8.042.85424 7.125,215.~5 7.709.~B2.78
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MEMORIAL MEDICAL CENTER
OPERATING STATEMENT
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for \h. oS Month.. Er.dlr.~
M.y:n,2003
SINGLE MONTH YEAR TO DATE
Current Budget Prior Year Current YTO BUdge! YTD PriorYTD
Operating Expense
Salaries 598,647.58 544,145.00 595,076.43 2,934,176.74 2,650.484.00 2,901,558.76
Employee Benefits 144,920.69 150.680.00 122.291.92 720,558.67 733.170.00 626,439.60
Professional Fees 216.153.38 229.566.74 252.451.31 1.147.101.31 1.147.833.70 1,175,923.83
Plant Operation 29.545.26 36.975.00 36.767.84 154.211.00 184.875.00 174.588.22
Hospital General 65,921.76 51.554.17 16.341.29 246,841.20 257.770.85 181,406.94
Other Operating Expenses 426,078.97 440.578.57 443,237.11 2,194,544.51 2.202.892.85 2,080,292.81
Total Operating Expense 1,481,267.64 1,453,499.48 1.466.165.90 7,397.433.43 7.177,026.40 7,140,210.16
220.407.03 I 257.22327 I
Nel Operating Galn/(Loss} 24.975.72 8.230.13 25.217.40 645,420.81 (51.810.95) 569,272.62
Non-Operatlng Expo""e
Depreciation 126.169.06 129.515.50 126,983.47 633.898.89 647.577.50 645.045.58
Contribution to County 0.00 0.00 0.00 0.00 0.00 0.00 e
Total Noo-.Qperating Expense 126.169.06 129,515.50 126,983.47 633,898.89 647,577.50 645.045.58
To crating GaW(Loss) (101.193.34) (121,285.37) (101.766.07) 11,521.92 (699.388.45) (75.772.96)
County Subsidy 0.00 0.00 109,129.00 (28,341.13) 0.00 (109.130.00)
Net Galn/(lOSS) after Subsldy (101.193.34) (121,285.37) (210,895.07) 39,863.05 (699,388A5) 33.357.04
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MEMORIAL MEDICAL CENTER
AGING OF ACCOUNTS RECEIVABLE
AS OF MAY 31,2003
0-30 31-60 61-90 91-120 OVER 120 TOTAL
MEDICARE 1,300,462 210,504 101,031 61,894 ; 173,956 1,847,847
Percent 70% 11% 5% 3% ' :9% 39%
MEDICAID 211,446 58,228 25,624 28,414 23,095 346,807
61% 17% 7% 8% ' ,'. 7% 7%
BLUE CROSS 83,269 38,276 18,783 21,369 :; 25,~60 187,057
Percent 45% 20% 10% 11% , .."14% 4%
COMMERCIAL 870,491 366,817 211,729 127,094 I; 179;424 1,755,555
Percent 50% 21% 12% 7% i! ':'100/. 37%
PRIVATE 132,004 146,113 146,672 110,284 98;838 633,911 .'
Percent 21% 23% 23% 17% .' 16% ' 13%
TOTAL 2,597,672 819,938 503,839 349,055 500,672 4,771,177
Percent 54% 17% 11% 7% ' '11% 100%
Outstanding AR Days:
48.66 May
46.17 April
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MEMORIAL MEDICAL CENTER
ACCOUNTS PAYABLE
BOARD OF TRUSTEES APPROVAL LIST FOR JUNE 2003
DATE APPROVED ACCOUNTS PATIENT
BY COUNTY AUDITOR PAYABLE REFUNDS
5/1/03 (weekly) $ 64,501.28
5rrt03 (extra weekly) $ 186,762,00
5/8/03 (weekly) $ 341,016.41 $ 1,558,59
5/12/03 (extra weekly) $ 275,585.00
5/15/03 (weekly) $ 198,430.48 $ 1,143.90 e
5/22/03 (weekly) $ 125,009,91 $ 305,83
5/28/03 (monthly) $ 180,036,62
5/29/03 (weekly) $ 131,440,54
TOTAL $ 1.502,782,24 $ 3,008.32
MONTHLY PAYABLE FOR JUNE 2003 $ 161,102,23
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INDEPENDENT AUDIT REPORT FOR CALHOUN COUNTY FOR YEAR 2002
Mr. Chris Rutledge, with Rutledge Crain & Company, PC,
Certified Public Accountants, reviewed the outside audit
report prepared by his firm for Calhoun County for the
year ending December 31, 2002. He said they were very
pleased with working with the County and with all the help
the~ received. (The report is on file in the County
Aud~tor's office.)
A Motion was made by Commissioner Balajka and seconded by
Commissioner Floyd to accept the Independent Audit Report
for Calhoun County for the year ending December 31, 2002.
Commissioners Galvan, Balajka, Floyd, Finster and Judge
Pfeifer all voted in favor.
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GENERAL DISCUSSION - PORT O'CONNOR TOWNSITE PROPERTY AND
SURVEY LINES DISCUSSED BY MS. WHITI'AKER
Ms. Whittaker of Port O'Connor spoke regarding property
lines and surveying in the Port O'Connor Townsite. She
said the townsite was founded and beautifully laid out.
Her home was built in 1912 when there was no stock law;
everyone had fences. Hurricane Carla destroyed much of
this. Her father had built a fence and left one post to
show the property line. Recently, her neighbor put a barn
partially on the Whittaker pro~erty. She and her family
have spoken with him several t~mes. There are surveying
stakes in her yard. She talked with Commissioner Finster
and a surveyor who said the sidewalk was put in
incorrectly. The surveying point has been moved three
times, the last being the corner of Park at the Ben
Williams property. The beach was never used as a point of
survey. The surveyors were shooting right through the
Whittaker steps. If the sidewalk was used, everything is
perfect. She felt no one should come in and take away
from Port O'Connor natives. Her family is very upset.
Ms. Whittaker said GBRA tore up all their sidewalks and
even took off a block of cement and put a meter there.
The Port O'Connor Munici~al Utility District did not ask
but put a big pot in the~r front yard and took out a block
of their sidewalk and put in a meter. She said they have
the cleanest, maintained alley in Port O'Connor; wh~
weren't the meters put in the alley. At a MUD meet~ng,
they said this should have been done. The engineer said
it was his mistake; he thought all the alleys ran the same
way.
The Whittaker family wants the utilities moved to the
alley were they belong or be given the chance to close
that alley. She cited the letters she received from
Commissioner Finster and the letter from the MUD to him.
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Judge Pfeifer asked if the MUD was now in charge of the
easements. Commissioner Finster replied the MUD has
authorit~ over the utility easements and authority to lay
their ut~lities in the street rights-Of-way, depending on
the route they choose. He said there has been a
discrepancy by surveyors over the years of the layouts in
Port O'Connor. Most of the easements run one direction in
Port O'Connor until you ~et to the boulevard, then they
turn the opposite direct~on. When utilities are laid,
they lay them down the boulevard. The surveyor she talked
with was for the MUD. They already had their starting
points there to work off of. The real argument is whether
that survey is correct. It is about one and a half feet
off. Her neighbor is over on that.
Ms. Whittaker felt no one has the right to come in and
change out property lines. There should be a plot filed
with the County of how the way the town was actually
founded and measured out. This all started with GBRA who
tore up sidewalks. Commissioner Finster said the real
argument is if they are within the right-of-way. She
needs to have another surveyor do a survey for their
opinion. Any discrepancy betwen two surveyors can be
settled by the State Board.
'739
Judge Pfeifer asked Commissioner Finster to pursue this
furt~er.and se~ if it should be brought back to the Court.
~omm1ss1oner F1ns~er said he believed those pots should go
1nto.the street r1g~t-of-way or into the utility easement.
He w1ll check on th1s.
Kenneth W. Finster
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County Commissioner
County of Calhoun
Precinct 4
August 7, 2001
Ms. Whittaker
P.O. Box S13
Port O'Connor, Texas 77982
Dear Ms. Whittaker:
Enclosed is an answer I received in reference to your question about the abandonment of
utility easements in Port O'Connor. According to his response, the ftrst step would be to
seek a resolution from the MUD on the abandonment of this ea~ement. The second step
would be to have Commissioners Court approve this abandonment.
If you would like to pursue this matter, please advise me when you are ready for this to
be presented to Commissioners Court.
Thank you for your patience in this matter, if we can be of further service please do not
hesitate to caII.
Sincerely,
/tv.-.- ~, v~.~
Kenneth W. Finster
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P.O. Box 177 . Seadrlft, TX 77983 . emall: commlsh@tlsd.net .361.785.3141 . Fax 361.785.5602
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Ty Zeller
ATTORNEY AT lAW
131 N. Virginia Street, Suite A
Port Lavaca, Texas 77979
1501 Mockingbird Suite 212
Victoria, Texas 77904
COpy
Tel (361) 552-9222 Port Lavaca
Tel (361) 574-9222 Victoria
Fax (361) 552-9218
July 30, 2001
Calhoun County Precinct #4
Commissioner Kenneth Finster
P.O. Box 177
Sea drift TX 77983
Dear Kenny,
I am responding to your question regarding abandonment of easements and/or
roads within the Port O'Connor MUD.
I have enclosed Attorney General Opinion LO-94-044 which does not answer
your question but discusses at length the relationship between the MUD and the
County.
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After some brief research and a conversation with Lee Keeling, the MUD's
attorney, I feel the best way to accomplish what you are trying to do is to get the MUD
to pass a resolution approving the abandonment and get the County to act on it.
The action on the part of the MUD may prohibit them from coming back at a later
time and claiming some rights in the property.
The action by the County is necessary because legal title is in the County, and I
think only the Commissioners' Court can act on it.
The mere fact that the MUD has been established does not take the County's
property interest away. (See L094-044)
TZJsr
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Port O'Connor Municipal Utility District
P.O. Box 375
Port O'Connor, Texas 77982
COpy
November 27, 2001
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Commissioner Kenny Finster
Calhoun County Pet. #4
P.O. Box 177
Seadrift, TX 77983
RE: Closure of Alleyway Block 103
Dear Mr. Finster;
The Board of Directors of Port O'Connor Municipal Utility District met at a
regularly scheduled meeting and discussed a proposed alleyway closure at
Block 103 as presented by Ms. Edna Whittaker. The Board of Directors
discussed the closure and voted not to allow the alleyway to be closed. The
utility easement may be utilized at a later date and may present a hardship to
the district if the alleyway were closed.
The Board of Directors asks that Commissioner's Court take into
consideration the need of Port O'Connor Municipal Utility District in
closing alleyways.
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Jim Maib
District Manager
GENERAL DISCUSSION - GOLDEN CRESCENT REGIONAL PLANNING
COMMISSION CONSULTANT VISITING COURT
Mr. Marshall Huckabee, Consultant for Golgen Crescent
Regional Planning Commission, now residing in Calhoun
County, was introducted to the Court by Commissioner
Finster.
GENERAL DISCUSSION - PARKING AT PORT O'CONNOR BOAT RAMP
AREA
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Mr. Kirk Howlett asked the Court about where to park boats
and trailers at the Port O'Connor Boat Ramp area.
Commissioners Finster said he had offered any County
property for this. It appears everyone is still parking
along the wooden fence there even though there is a Court
Order against this. Mr. Howlett mentioned the trash and
slashed tires. Commissioner Finster said these matters
are enforced by the Sheriff's Department.
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CALHOUN COUNTY RECYCYE CENTER - LEASE TO R G. SALVAGE FOR
ABANDONED VEHICLE STORAGE
Commissioner Balajka said R. G. Salvage representatives
are looking for a location for a storage facility for junk
cars and large metal waste. They have spoken with the
Public Nuisance Code Enforcement Officer. Richard Garza
petitioned the Court to grant a lease of property at the
landfill site. They will pick up nuisance vehicles to the
city and county, remove gas and oil before crushing them
and be responsible for any spills, etc.
Ben Comiskey, County Auditor, said this would have to be
advertised as they are not a government unit unless they
can provide a contract that they want to provide a service
to the County by removing abandoned vehicles.
Commissioner Balajka said we want a contract for the
County's protection; if something happens to their
business, we don't want to get stuck with any abandoned
vehicles.
Mr. Garza said they will pick up any cars that need to be
removed for free, haul them to the site, process and store
them until they are crushed and sent to San Antonio. This
is done at no cost to the County. They accept all types
of vehicles. After they get one hundred cars, they crush
and send them to San Antonio and start the process over
again. There is no compensation to the owner; this is a
free service whiCh they will publish to inform the public.
They will need the veh~cle titles.
Commissioner Balajka and patricia Kalisek, with the
Landfill, suggested the area behind the dumps be used as
vehicles there would be hidden from view. Ms. Kalisek
stated washers, dryers, refrigerators, and other large
metal waste would be crushed at no charge.
Mr. Comiskey said this would not have to be advertised if
there is an agreement to provide services to the County in
return for three acres of land. A Contract is needed to
limit the County's liability. Mr. Garza said they would
get a bond or l~ability insurance, whatever is required.
A Motion was made by Commissioner Floyd and seconded by
Commissioner Galvan to authorize Comm~ssioner Balajka to
negotiate a contract with R. G. Salvage to provide
collecton of derelict vehicles to the County and also,
crush washers, dryers, refrigerators, and other large
metal waste located at the landfill. Commissioners
Galvan, Balajka, Floyd, Finster and Judge Pfeifer all
voted in favor.
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RELEASE OF SECURITIES PLEDGED TO COVER THE DEPOSITS OF
CALHOUN COUNTY COMMISSIONERS' COURT FROM THE FEDERAL
RESERVE BANK OF DALLAS
A Motion was made by Commissioner Galvan and seconded by
Commissioner Floyd to release, as requested by
International Bank of Commerce, the following securities
that are pledged to cover the deposits of Calhoun County
Commissioners' Court from the Federal Reserve Bank of
Dallas, and authorize the County Judge to sign the release
document, with an effective date of June 26, 2003.
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1. FHLMC POOL #C90204, CUSIP #31335HGM9, Original
Face $3,000,000
2. FNMA POOL #CT252801, CUSIP #31371HX60, Original
Face $10,000,000
Commissioners Galvan, Balajka, Floyd, Finster and Judge
Pfeifer all voted in favor.
'743
.IBC
International Bank
of Commerce
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June 5, 2003
Calhoun County Commissioner Court
Port Lavaca, Texas 77979
Dear Sir:
International Bank. of Commerce - Port Lavaca is requesting that you please release the
following securities that are pledged to cover the deposits of Calhoun County
Commissioner Court from the Federal Reserve Bank of Dallas (Account # K2HY - ABA
114902528) effective today.
FHLMC POOL# C90204
CUSIP# 3 I 335HGM9
COUPON: 7.00%
ORIGINAL FACE: 3,000,000
PAR VALUE: 387,189.60
DUE 02/01/2018
FNMA POOL# CT252801
CUSIP# 31371HX60
COUPON: 7.00%
ORIGINAL FACE: 10,000,000
PAR VALUE: 2,697,802.00
DUE ]0/01/20]9
If you should have any questions, please feel free to call Joyceann Dickinson al(956)
722-7611 Ex.!. 6301.
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Sinc elY'~n c
q,_y ,)J Wv
'e 1. Tarvin
First Vice President
ACKNOWLEGED & RELEASED BY:
-------------------------.-----------------------------------
CALHOUN COUNTY COMMISSIONER COURT
/)IlI./~/1 !II
Michael J. Pfeifer
Calhoun COllntv Judae
DatK &.' .;.2.(., -7)~
.j ~._.qw. ~
,
Kenneth W. Finster
Calhoun County Commissioner
Precinct 1/4
Date: 26 June 2003
CALHOUN COUNTY MUSEUM - ACCEPT DONATION FOR LASALLE
ODYSSEY FROM TEXAS SETI'LEMENT TRAILS. INC. /TEXAS
SETI'LEMENT REGION
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A Motion was made by Commissioner Balajka and seconded by
Judge Pfeifer to accept the donation to the Calhoun County
Museum in the amount of $3,484.00 from the Texas
Settlement Trails, Inc./Texas Settlement Region as given
by the M. G. and Lillie A. Johnson Foundation, Inc. for
the LaSalle Odyssey project, and authorize George Anne
Cormier to sign for the donation on behalf of the Calhoun
C?unty Museum. Commi~sioners Galvan, Balajka, Floyd,
Flnster and Judge Pfelfer all voted in favor.
. 744
g Texas Settlement Region
Me P.O. Box 1132
607 No. Bridge 5t.
Victoria, TX 77902
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Aransas
Austin
Brazoria
Calhoun
Colorado
Fort Bend
Goliad
Gonzales
Guadalupe
I Jackson
Lavaca
I Matagorda
Refugio
I Victoria
I Wharton
I Officers:
e Sharon Steen
President
Cherre Cain
Vice-President
Pat Hedgcoxe
Secretary
Kay Frels
Treasurer
361/485-1570 (voice)
361/573-5247 (fax)
tsrinfo[alviptx.net
www.texas-settlement-or!!
April 10, 2003
Calhoun County Museum
Attn: George Ann Cormier
211 So. Ann
Port Lavaca. TX 77979
Dear George Ann Connier
It is our pleasure to inform you that the M.G. and Lillie A. Johnson Foundation Inc. has
authorized a grant of $60,000 to Texas Settlement Trails Inc. for the La Salle Odyssey
project.
A distribution plan to disperse all joint funds to the La Salle Odyssey participating
institutions was approved at the January 6, 2003 Texas Settlement Region meeting.
Accordingly, Texas Settlement Trails Inc.tTexas Settlement Region will issue a check to
Calhoun County Museum for their share ~- $ 3,484 - when you return this agreement signed
by an authorized officer of the Calhoun County Museum.
As the grantee the Calhoun County Museum agrees to;
. Use the funds to produce and implement educational exhibits based on
archaeological results and artifacts recovered from the La. Belle shipwreck as
described in the proposal to the M.G. and Lillie A. Johnson Foundation Inc. dated
January 8,2003.
. Coordinate the design, fabrication and installation of your exhibit so that it is
consistent in content, design and quality with the other La Salle Odyssey exhibits.
. Comply with all other terms and conditions listed in the attached letter from the
M.G. and Lillie A. Johnson Foundation Inc. dated March 14,2003.
Sincerely,
Sharon Steen, President
Texas Settlement Trails Inc./Texas Settlement Region
As an officer of the Calhoun County Museum, I certify that I am duly authorized to bind the
organization to the terms of this agreement, and do agree to accept the terms set forth above
and in the attached document this day of 2003.
CALHOUN COUNTY MUSEUM
By
Name
Tille
Please rerum the original and keep a copy for your files, Thank you.
INSURANCE SE'1"I'LEMENT FOR SHERIFF'S DEPARTMENT VEHICLE
A MO~io~ was made.by Commissioner Galvan and seconded by
Comm~ss~oner B~laJka to ac~ept the insurance settlement
w~th Huey T; L~ttleton Cla~ms Service of Texas, Inc. on
the Sher~~f S Department 2001 Ford Crown Victoria damaged
6-4-2003 ~n the amounts of $14,942.22 for actual cash
~alue on v~hicle and $l,OlO.05 for total non-permanently
~nstalled ~tems, and authorize the Sheriff to sign the
odomete~ statement, power of attorney, and title.
Co~~ss~oners Galvan, Balajka, Floyd, Finster and Judge
Pfe~fer all voted in favor.
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745
COUNTY TREASURER'S OFFICER - APPROVE CHANGES IN JOB
DESCRIPTIONS FOR COUNTY EMPLOYEES
A Motion was made by Commissioner Floyd and seconded by
Commissioner Finster to approve changes in the job
description for the Chief Deputy Treasurer and approve the
job description for the Deputy County Treasurer, both of
which were reviewed by Katherine Ray of Ray Associates,
Inc., and a~proved by her without change in
Classificatlon, FLSA Status, Pay Group or EEOC Category.
Commissioners Galvan, Balajka, Floyd, Finster and Judge
Pfeifer all voted in favor.
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Calhoun County Job Description
CHIEF DEPUTY COUNTY TREASURER
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CLASS NO. 9002
EEOC CATEGORY: Office and Clerical
PAY GROUP: 18
FLSA STATUS: Non-exempt
SUMMARY OF POSITION
Oversees the processing of Accounts Payable for the county, including auditing, maintaining records,
and issuing checks; and performs other clerical tasks.
ORGANIZATIONAL RELATIONSHIPS
1. Reports to: County Treasurer.
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2. Directs:
This is a non-supervisory position.
3. Other:
Has frequent contact with other county personnel and the general public.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Process Accounts Payable for the county, including auditing purchase orders, data entry, batch
processing, preparing manual checks and voiding checks;
Communicates orally and in writing with other county departments regarding Accounts Payable and
other issues;
Researches balances on vendor statements to identifY disputed charges or unpaid invoices;
Attends Commissioners Court meetings and stamps bills approved to pay;
Reconciles monthly bank statements for 16 county bank accounts and 4 Memorial Medical Center bank
accounts;
Maintains receipt and disbursement registers and prepares monthly journal entries for Memorial
Medical Center, Drainage Districts, Irnprest Jury and Navigation District funds;
Prepares Treasurer's Report and Investment Report for approval by Commissioners' Court;
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Prepares quarterly 941 payroll tax reports, State Court Costs Arrest Fees Reports and annual Sales Tax
Report;
Performs special worksheets and reports for County Treasurer;
Obtains and prepares information for outside auditors;
Answers department telephones, including transferring calls to other departments, taking messages, and
assisting callers;
Calhoun County Job Description
Page 1
746
CLASS NO. 9002 (Continued)
~~
Greets the general public, including giving infonnation and directing customers to appropriate
departments;
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Perfonns secretarial duties such as word processmg, typing fonns, filing, copymg and faxing
documents; and
Assists other county departments with administrative issues.
OTHER DUTIES AND RESPONSIBILITIES.
In the absence of the County Treasurer, the Chief Deputy Treasurer perfonns the following duties:
Accepts monies from county departments and write receipts;
Prepares banks deposits;
Processes electronic payroll tax payments for county and Memorial Medical Center
Processes EMS and county payrolls; and
Appears in Commissioners' Court
Performs such other related duties as may be assigned.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of ten-key; Excel software, basic b oOkkeepinglaccounting knowledge; word processing
software.
Skill/Ability to: ability to analyze accounts and make journal entries; create Excel spreadsheets.
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High school graduation or its equivalent plus at least two years of accounting or bookkeeping
experience. Associates Degree desirable.
CERTIFICATES AND LICENSES REQUIRED
Appropriate Texas driver's license.
SIGNATURES
Employee's Signature
Supervisor's Signature
Date
Date
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Calhoun County Job Description
Page 2
'747
Calhoun County Job Description
DEPUTY COUNTY TREASURER
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CLASS NO. 9005
EEOC CATEGORY: Office and Clerical
PAY GROUP: 13
FLSA STATUS: Non-exempt
SUMMARY OF POSITION
To assist in processing accounts receivable and accounts payable for all county offices, including
reconciliation, investigation, and vendor contact/communication,
ORGANIZATIONAL RELATIONSHIPS
1. Reports to: County Treasurer.
2. Directs:
This is a non-supervisory position.
3. Other:
Has frequent contact with other county personnel and the general public.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned,
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Calhoun County Job Description
DEPUTY COUNTY TREASURER
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CLASS NO. 9005
EEOC CATEGORY: Office and Clerical
PAY GROUP: 13
FLSA STATUS: Non-exempt
SUMMARY OF POSITION
To assist in processing accounts receivable and accounts payable for all county offices, including
reconciliation, investigation, and vendor contact/communication.
ORGANIZATIONAL RELATIONSHIPS
1. Reports to: County Treasurer.
2. Directs: This is a non-supervisory position.
3. Other: Has frequent contact with other county personnel and the general public.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Oversees the processing of Accounts Payable for the county, including auditing purchase orders, data
entry, batch processing, preparing manual checks and voiding checks;
Communicates orally and in writing with other county departments regarding Accounts Payable and
other issues;
Communicates, orally and in writing, with vendors regarding the payment of invoices;
S tuffs envelopes and mails Imprest Jury checks for County and District Courts;
Stuffs envelopes and mails Memorial Medical Center Accounts Payable checks;
Attains signatures for Memorial Medical Center Payroll checks;
Research balances on vendor statements to identify disputed charges or unpaid invoices;
Processes, posts, and issues Accounts Payable checks;
Distributes payroll checks;
Processes Accounts Payable reports for Commissioners' Court meetings;
Attends Commissioners' Court meetings and stamps bills approved to pay;
Organizes and maintains files, records and reports;
Delivers child-support checks to District Clerk's Office, and direct deposit checks to banks;
Calhoun County Job Description
Page 1
'749
CLASS NO. 9005 (Continued)
Obtains and prepares information for outside auditors;
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Answers department telephones, including transferring calls to other departments, taking messages and
assisting callers;
Greets the general public, including giving information and directing customers to appropriate
departments;
Performs sccretarial duties such as sorting and distributing mail, word processing, typing forms, filing,
copying and faxing documents;
Prepares special worksheets and reports for County Treasurer; and
Assists other county departments with administrative issues.
OTHER DUTIES AND RESPONSIBILITIES.
In the absence of the County Treasurer, the Dcputy Treasurer performs the following duties;
Accepts monies from county depanments and write receipts;
Prepares banks deposits;
Processes electronic payroll tax payments for '~ounty and Memorial Medical Center
Processes EMS arld county payrolls; and
Appears in Commissioners' Court
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Perfomls such other related duties as may bc assigned.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of standard office practices and procedures; knowledge of bookkeeping procedures;
knowledge of computer input procedures and basic programs, such as Word and Excel.
Skill/Ability to: operate IO-key by touch, ability to operatc standard word processing and spreadsheet
software; ability to perform basic mathematical functions - verifying and accepting deposits. balancing
accounts, verifying purchase order amounts; ability to operate basic office machines
(faxltypewriter/multi-line phone system); communication skills for dealing with vendors/employees.
ACCEPTABLE EXPERIENCE AND TRAINING
High school graduation or its equivalent required. Desirable; Accounting or Bookkeeping/Finance
degree or degree in AccountinglFinance or at least two years of experience.
CERTIFICATES AND LICENSES REQUIRED
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Appropriate Texas driver's license.
Calhoun County Job Description
Page 2
750
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CLASS NO. 9005 (Continued)
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SIGNATURES
Employee's Signature
Supervisor's Signature
Date
Date
Calhoun County, Texas is an Equal Opportunity Employer. In compliance with the Americans with
Disabilities Act, Calhoun County will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential accommodations
with employer.
Calhoun County Job Description
Page 3
_.751
CALHOUN COUNTY DRAINAGE DISTRICT #8 - RESIGNATION OF
COMMISSIONER LOUIS J. FORSTER III
A Motion was made by Commissioner Galvan and seconded by
Commissioner Balajka to accept the resignation of Louis J.
Foester III as Commissioner of Calhoun County Drainag9
District #8. Commissioners Galvan, Balajka, Floyd,
Finster and Judge Pfeifer all voted in favor.
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June 6, 2003
The Honorable Michael J. Pfeifer, County Judge
Calhoun County Commissioners' Court
Calhoun County Courthouse
Port Lavaca, Texas 77979
Attention: Commissioner Precinct #1 Roger C. Galvan
Gentlemen:
It is with deep regret that I must resign due to health
reasons as Calhoun County Drainage District #8 Commissioner,
effective immediately.
Sincerely,
\...-/ .
\---C~~ 7--c,-<---,-.~ m-
Louis J. Foester III
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CALHOUN COUNTY DRAINAGE DISTRICT #8 - APPOIN'l'MBNT OF MIKE
MUTCHLER AS COMMISSIONER
A Motion was made by Commissioner Galvan and seconded by
Commissioner Balajka to appoint Mike Mutchler as
Commissioner of Calhoun County Drainage District #8 to
fill the position vacated by the resignation of Louis J.
Foes~er.III until the term expires on January 1, 2004.
Comm~ss~oners Galvan, Balajka, Floyd, Finster and Judge
Pfeifer all voted in favor.
June 9, 2003
The Honorable Michael J. Pfeifer
Calhoun County Judge
Calhoun County Courthouse
211 South Ann Street, Suite #304
Port Lavaca, Texas 77979
Attention: Commissioner of Precinct # I - Mr. Roger C. Galvan
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Gentlemen:
] would appreciate your consideration of my appointment to Calhoun County
Drainage District #8 to fill a vacant position recently created on the Drainage
District Board.
Sincerely,
7/1&t711J~
752
Mike Mutchler
PORT O'CONNOR ANNUAL JULY 4TH FIREWORKS DISPLAY - SAFETY
MHA.<;URBS FOR TRAFFIC AND CROWD CONTROL
A Mo~io~ was made by Commissioner Finster and seconded by
Comm~ss~o~er Floyd to adopt the following Safety Measures
for traff~c control and crowd control regarding the Annual
July 4th Fi~ew?rks Display in Port O'Connor on July 5,
2003. Co~~ss~oners Galvan, Balajka, Floyd, Finster and
Judge Pfe~fer all voted in favor.
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a. Designate Park Avenue as "One Way" going north on July 5, 2003.
b. Close Park A venue to "Through Traffic" at a time to be determined jointly by the
Sheriff, EMS Director, and Port O'Connor Fire Chief. (only traffic via PASS or
Resident's access will be allowed).
c. Prohibit the discharge of ALL personal fireworks at King Fisher Beach on
Saturday, July 5, 2003 for the entire day.
d. Establish a "No Parking" Zone on the east side of Washington Boulevard from
Harrison to Adams and on Jackson Street from Park to Washington.
COMMISSIONERS' COURT - RE-SrHRnm.R COURT MEETING DATE
A Motion was made by Commissioner Floyd and seconded by
Commissioner Galvan to re-schedule the July 24, 2003
Commissioners' Court Meeting to July 28, 2003.
Commissioners Galvan, Balajka, Floyd, Finster and Judge
Pfeifer all voted in favor.
TEXAS RECREATION AND PARKS ACCOUNT SMlIr,r. COMMUNITY GRANTS
PROGRAM - RESOLUTION DESIGNATING COMMISSIONER BALA.TKA TO
MAKE APPLICATION FOR STERLING PARK SITE IN PRECINCT #2
A Motion was made by Commissioner Balajka and seconded by
Commissioner Floyd to adopt the Resolution for Texas
Recreation and Parks Account Small Community Grants
Program. Commissioners Galvan, Balajka, Floyd, Finster
and Judge Pfeifer all voted in favor.
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Texas Recreation & Parks Account
Small Community Grants Program
A RESOLUTION OF THE COUNTY OF CAlHOUN, TEXAS, DESIGNATING OFFlCALS
AS BEING RESPOSIBLE FOR CAIHOUN COUNTY IN DEAliNG WIlli TEXAS PARKS &
WILDLIFE (TPW), FOR THE PURPOSE OF PARTICIPATING IN THE TEXAS
RECREATION AND PARKS ACCOUNT SMALL COMMUNITY GRANTS PROGRAM;
CERTIFYING THAT CAIHOUN COUNTY IS ELIGIBLE TO RECEIVE PROGRAM
ASSISTANCE; CERTIFYING THAT CAIHOUN COUNTY'S MATCHING SHARE IS
READILY AVAILABLE; AND DEDICATING THE PROPOSED SITE FOR PERMANENT
PUBLIC PARK AND RECREATIONAL USES.
WHEREAS, Calhoun County is fully eligible to receive assistance under the program, is a political
subdivision of a population of 20,000 or less, or is a county with more than 20,000 population
applying for an unincorporated community of 20,000 population or less; and
WHEREAS: Calhoun County is desirous of authorizing an official to represent the Applicant in
dealing with TPW concerning the Program;
BE IT RESOLVED BY CALHOUN COUNTY:
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SECTION 1: That Calhoun County herby certifies that they are eligible to receive assistance under
the Program, and that notice of the application has been posted according to local public hearing
requirements.
SECTION 2: That Calhoun County hereby certifies that the matching share for this application is
readily available ar this time.
SECTrON 3: That Calhoun County hereby authorizes and directs it Commissioner of Precinct 2 to
act for the Applicant in dealing with TPW for the purpose of the Program, Michael Balajka is hereby
officiaJIy designated as the representative in this re8""d.
753
SECfION 4: That Calhoun County hereby specifically authorizes the above. named official to lllilke
application to TPW concerning the site to be know as Sterling Park in the County of Calhoun for the
use as a park site and is hereby dedicated for public park and recreation purposes in perpetuity, or for
lease term, iflegal control is through an inter-govemmentallease.
SECfION 5: That Calhoun County hereby certifies that a copy of the application has been
submitted to the appropriate regional council of governments for Texas Review and Comments
System consideration.
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In(jced, read and passed by the affirmation vote of Calhoun County on this
U A4./ .) . 200.3 .
.;2&
day of
~r,ofJ, hrrPrO~
Michae Balajka,
Calhoun County Commissioner, Pet. 2
H. Floyd,
Calhoun ounty Commissioner. Pet. 3
~?v. ~~
Kenneth Finster,
Calhoun County Commissioner, Pet. 4
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ATTEST
Anita Fricke, County Clerk
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NEW CALHOUN COUNTY JAIL FINANCING AND REFUNDING OPTION -
DESIGNATE TEAM TO REPRESENT CALHOUN COUNTY IN PRESENTATION
TO RATING AND INSURANCE AGENCIES
A Motion was made by Judge Pfeifer and seconded by
Commissioner Galvan to designate Commissioner Balajka,
Judge Pfeifer, Cindy Mueller and Ben Comiskey as a team to
go to New York to represent Calhoun County in presentation
to rating and insurance agencies for jail financing and
refunding option negotiations. Commissioners Galvan,
Balajka, Floyd, Finster and Judge Pfeifer all voted in
favor.
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AIRPORT - ADVISORY BOARD REPORT AND APPOINTMENT OF MEMBER
This agenda item was passed to a later date.
COUNTY TREASURER - JP #3 - EXTENSION SERVICE - TAX
ASSESSOR - MONTHLY REPORTS
The County Treasurer, JP #3, Extension Service, and Tax
Assessor-Collector presented their monthly reports for
May, 2003 and after reading and verifying same, a Motion
was made by Commissioner Balajka and seconded by
Commissioner Finster that said reports be accepted as
presented. Commissioners Galvan, Balajka, Floyd, Finster
and Judge Pfeifer all voted in favor.
BUDGET ADJUSTMENTS - VARIOUS DEPARTMENTS - COUNTY
TREASURER - DISTRICT ATTORNEY - COMMISSIONER PCT 2 (2) -
EMERGENCY MANAGEMENT - POINT COMFORT FIRE PROTECTION -
SHERIFF - AIRPORT - COMMISSIONER PCT 3 - COMMISSIONER PCT
i.
A Motion was made Commissioner Balajka and seconded by
Commissioner Galvan the the following Budget Adjustments
be approved as presented. Commissioners Galvan, Balajka,
Floyd, Finster and Judge Pfeifer all voted in favor.
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BUDGET AMENDMENT REQUEST
1.
GL ACCOUNT NO. ACCOUNT NAME
DEPARTMENT NAME
EXTENSION SERVICE
1000-110-51700 MEAL ALLOWANCE 30 REQUIRED BY PAYROLL
1000-110-53030 PHOTO COPIES/SUPPLIES (30)
ELECTIONS
1000-270-61240 CONTRACT SERVICES 245 LINE ITEM TRANSFER
1000.270-53361 ELECTION SUPPLIES (245)
DISTRICT ATTORNEY
1000-510.51700 MEAL ALLOWANCE 7 REQUIRED BY PAYROLL
1000.510-53020 GENERAL OFFICE SUPPLIES (7)
ROAD & BRIDGE PRECINCT #1
1000-540-64790 POSTAGE 100 LINE ITEM TRANSFER
1000-540-53510 ROAD & BRIDGE SUPPLIES (100)
CONSTABLE PRECINCT #3
1000-600.53995 UNIFORMS 117 LINE ITEM TRANSFER
1000-600-60332 AUTO ALLOWANCE (117)
NUISANCE OROINANCE ENFORCEMENT
1000-725-64790 POSTAGE 150 LINE ITEM TRANSFER
1000-725-53992 SUPPLIES-MISCELLANEOUS (150)
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1000-760-51620 ADDITIONAL PAY-REGULAR RATE 181 REQUIRED BY PA YR
1000-760-53020 GENERAL OFFICE SUPPLIES 221 LINE ITEM TRANSFE APPROVE
1000-760-53992 SUPPLIES-MISCELLANEOUS 364
1000~760.60360 AUTOMOTIVE REPAIRS 1,299
1000-760-63500 MACHINE MAINTENANCE 343 26
1000.760-53430 LAW ENFORCEMENT SUPPLIES (2,408) JUN 2003
Total for GENERAL FUND 0
NET CHANGE IN TOTAL BUDGET
_ 755
BUDGET AMENDMENT REQUEST
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TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: COUNTY TREASURER
DATE: 6/25/03
BUDGET FOR THE YEAR: 2003
756
APPROVED
JUN 2 6 2003
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II BUDGE'!' AMENDMEN'!' REQUES'!' ]1
To: Calhoun County Commissioners' Court
From: Criminal District Attorney's Office
(Department making this request)
Date:
June 19, 2003
I request an amendment to the 2003
(year)
following line items in my department:
budget for the
Amendment
GL Account # Account Name Amount
------------- ------------------ -------------
510-66360 Transcription Services + $203.00
510-60190
Appeals - $100.00
510-53020
General Office Supplies - $103.00
Net change in total budget
for this department is:
other remarks/justification:
$ 0.00
-------------
-------------
3
Reason
-------------------
to pay for transcript of
trial of Charles Chatham
PROVED
I understand that my budget cannot be amended as requested until
commissioners' Court approval is obtained.
Signature of official/department head: ~~
Date of commissioners' Court approval:
Date posted to General Ledger account(s):
757
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'1'0: Calhoun County Commissioners' Court
From:' WhJllJY1 flJ/lVl:hl PreJIlM} j.~
(O~king this request)
Date: Ir/7- 03
I request an amendme:!t to the 2003
(year)
following line items in my department:
budget for the
..
AlII.ndlaent
GL Aooount I Aooount Name AlIIount
650~5;3qqJ --m~~-~~-S~QPi;C5--5W)-;;-
550- 535/0 ADaiL r fu'idgt (50CO.ooj
aeason
---.---------------
e
JUN 2 6 2003
-'
Net ohange in total budget
tor this department is:
Other remarks/justification:
$ .e-
-- -
-------------
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of Official/department head: ~UJ.~
Date of Commissioners' Court approval:
e
Date posted to General Ledger account(s):
"'I'
~.'.,"':,~:'
f,
r' ,
,.. .
iJ
I':;. ~:~
r,.",."
(.,:,-
,
-
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,/IBUOOB't AXmlDKBN'1' aBgOBS':~
To: Calhoun County Commissioners' Court
From:' f' - "~ ( .n
~,'0\H\ ..{)l)i\.~ Y(f{ll\(;; :L
(Department mak ng this request)
Date: ~ - \'1.-03
I request an amendment to the ;;l00.3
(year)
following line items in my department:
.-/
!J
budget for the
ot. Aooount I
-....-...................
AIIIenc1lllent
Aooount Name AIIIount
........................................ ..................-..........
550-lolcL\i(o
5SG - S:is \ C>
\1\ - C.O~IL~ \rt),j)eJ 500.00
~Do.d ~ e.:,nd.qe... < 'SDO'OO)
,
I
Net change in total bUdget
for this department is:
Other remarks/justification:
$ -B-
==========
aeason
............--...-.........--......
A OVED
I understand that my budqet cannot be amended as requested until
: Commissioners' Court approval is obtained,
Signature of official/department head: 9~Oo~~~
Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
759
e
~BUOGET AMENDMENT REQUEST~
To:
Calhoun County Commissioners' Court
G
From:
Emer2enCy Management
(Department making this request)
Date:
6-10-03
I request an amendment to the __~QQ3_____ budget for the
(year)
following line items in my department:
GL Account II
Account Name
Amendment
Amount
Reason
""""''''''''''............................''''"'''
630-53470
""...""".~""''''''......''''......'''''''''''''''''''''''''''''''''''' """...................~""'..."""""'-
Radio Equipment Supplies -$35~
Generator Maintenance +$35~
""'...."""........"""..."""""..........."""........."""""'--
630-62690
~OVEe-
t JUN 26 ~ I
e
Net change in total budget for
this department is:
$
-0--
Other remarks/justification:
===========:::=
r understand that my budget cannot be amended as requested until
Commissioners' Court approval is Qbtained~
Signature of official/department head:
111AJiffl*
e
Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
760
e6/24/2ee3 e9:35 136189353e9
'{!f/tlJ if' f1f/!8 L.I. I'?:--
~BVDQBT ~ENDMEMT REQUEST~
CALHOUN COUNTY PCT 3
PAGE e2
e
To: Calhoun County
From:
comr..issio'lers' Court
'{
fi 11. >'t.. . f\~ f) 1'1\ C:"1' \ D '-{ ~ ~ I ,-I 'f'
(Oaf~rtment making tbis request)
e" r"J ,.... , It r
Date:
0,,", . Z/,j .... O.:z,
I request an amendment to the z.. C> D 3
(year)
fOllowing line items in my department:
Dudllet for the
01. Aocount ,.
...-----...--...........
AlIlen4...nt
hooount Nam. lU1lount a....on
----_._------~._-- --------.........-- -------------------
'{,o -.C;- 3'1 q?
b,"O-t, \'7<(0
U.fr 707!J-lJ
.sui>>PU/':'S !1Jst,
<1~i2.VIC.11l ~
(! r'J ~ J -r l'9 L. 0" TLI4'!
(\ )""0)
(2,074)
,::I, n7t4-
,
f4.1'JZI!!.IJ.
\'
K'JQ.n/~<'
f.
, ,
I \
.
e
Net change in total bu4qet
for tbis 4epartment i.,
other rema~ks/justification:
~ '0
z:=~=c;=:::sa=z::;:;:a
~ lOll 'o~ R I::' ~,'I '2, l~ {> -r; R,~ p, ~'-1Z ~~)o r/-U:I",t- (),., I ~
I understand that my Dudget cannot be amended as requested until
Commissioners' Court approval is Obtained,
signature of official/department heaa: V ~ $
Date of Commissioners' Court approval:
Date posted to General Ledger account(e)'
e
761
~!JV~U~'J.' ."~~~li.~l'1t;~.J.' ~l("~~V.t;~
To. CaDloun County commissioners' Court
From:
SHERIFF'S DEPARTMENT
(Department making this request)
Date:
JUNE 23. 2003
I request an amendment to the
following line items in my
2003
(year)
department:
?J
budget for the
1Imendment
1Iooount V~me 1Imount
~!.-_~~~?~~~_L
'10'150
760 .e765~
760-53430
fJO/-yq LSD
CAPITAL OUTLAY
------------------ -------------
LAW ENFORCEMENT
~(~-.)~
THE MONEY WILL BE RECEIVED FROM IN SURACE SETTLEMENT.
Net ohange in total budget
for this department iSI
Other remarks/justification:
$
. 9 ./
3,36f/.y+
2.60i.~
<?)q''/<t >
-0-
--------.-----
--------.-----
e
-----"-~~~~?~------
REPLACE RADIO AND
FRONT AND BACK RADAR
REPLACE ITEMS THAT WERE LOST
IN FLEET ACCIDENT
fPpnOVt:if--
JUN
I understand that my budget cannot be amend@d as requested until
Commissioners' Court approvbl is obtained.
~.
Signature of official/department head:
Date of Commissioners' Coutt approval.
Date posted to General Ledger account(s):
'762
e
e
e
e
e
BUDGET AMENDMENT REQUEST
q
APPROVED
JUN 26 2003
763
- '''/64
[I BUDGET AHENnHENT l1..EQUEST II
10
To: Calhoun ~n(y Commissioners' Court
From: J1t I L
(Departm:Jt making this request)
Date: (~~/~,()3
I request an amendment to the ~RO, ~ budget for the
year)
following line items in my department:
e
GL ACcoull't #
----4'ff-----
~
~6f!'fol.ftf.DD
Aocouff_~ame
-QiJ~-tiZ~--
B){~'dt- ~
Amendment
Amount Reason
-------~----- -------------------
<I01~.OO>
)O/~,nO e
JUN 2 6
Net change in total budget
for this department is:
other remarks/justification:
$ ==- (1=:.-==
I understand that my budget cannot be amended
Commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
. Date posted to General Ledger account(s):
e
Fund
Cod,
1000
Total
1000
Report Total
Effective
Date
Fund Title
&2&2003 GENERAL FUND
0lste,6f2510311:29:211AM
GENERALFVND
e
CALHOUN COUNTY, TEXAS
Unposted Budget Transactions. REVENUE ADJUSlMENTS FOR 6/26/03
BUD296 - BUDGET ADJUSTMENTS FOR 6/26/03
Transaction Description
DeptTitle
GLTitle
I j p'^jQ.':, (~ort- + 10
,-::::.O( fI\S )
Increase
REPLACE rrEMS WST IN
WRECK
REVENUE
RECOVER1ES-JNSlJRANCE
5,978,00
APPROVED
JUN 2 6 2003
e
5.978,00
5,978.00
[)ocr"""
0,00
0.00
Page:l
L':l
~
r-.-
e
e e CALHOUN COUNTY, TEXAS
Unposted Budget Transactions - EXPEND.ADJUSTMENTS FOR 6/26/03
BUD296 - BUDGET ADJUSThfENTS FOR 6/26/03
JUN 26 2003
Fund Effective
Code Dale Fund Title Transaction Description DeptTitle GL Title a50 Dee ease
--
1000 61:26/2003 GENERAL FUND REQUIRED BY PAYROLL EXTENSION SERVICE MEAL ALLO
1000 6/26/2003 GENERAL FUND REQUIRED BY PAYROLL EXTENSION SERVICE PHOTO COPIES/SUPPLIES 30,00
1000 6/26/2003 GENERAL FUND REQUIRED BY PAYROLL COUNTY TREASURER GENERAL OFFICE SUPPLIES 280.00
1000 61:26/2003 GENERAL FUND REQUIRED BY PAYROLL COUNTY TREASURER TRAINING TRAVEL OUT OF 280.00
COUNTY
WOO 6/26/2003 GENERAL FUND LINE ITEM TRANSFER ELECTIONS ELECTION SUPPLIES 245,00
1000 6/26/2003 GENERAL FUND LINE ITEM TRANSFER ELECTIONS CONTRACT SERVICES 245.00
1000 6/2612003 GENERAL FUND REQUIRED BY PAYROLL DISTRICT ATIORNEY MEAL ALLOWANCE 7.00
WOO 6/26/2003 GENERAL FUND REQUIRED BY PAYROLL DISTRICT A TIURNEY GENERAL OF8CE SUPPLIES 7,00
1000 6/26/2003 GENERAL FUND REQUIRED BY PAYROLL DISTRICT A TIORNEY GENERAL OFFICE SUPPLIES 103,00
1000 6/26/2003 GENERAL FUND REQUIRED BY PAYROLL DISTRICT A TIORNEY APPEALS 100.00
1000 6126/2003 GENERAL FUND REQUIRED BY PAYROLL DISTRICT A TIORNEY TRANSCRIPTION SERVICES 203,00
1000 6/26/2003 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 100,00
BRIDGE-PRECINCT #1
1000 6/26/2003 GENERAL FUND LINE ITEM TRANSFER ROAD AND POSTAGE IOO.aO
BRIDGE-PRECINCT #1
1000 6/26/2003 GENERAL FUND REQUIRED BY PAYROLL ROAD AND ROAD & BRIDGE SUPPLIES 5,000.00
BRlDGE.PRECINCT #2
1000 6/26/2003 GENERAL FUND REQUlREDBY PAYROLL ROAD AND ROAD & BRIDGE SUPPLIES 500.00
BRIDGE-PRECINCT #2
1000 6/26/2003 GENERAL FUND REQUIRED BY PAYROLL ROAD AND SUPPLIES-MISCELLANEOUS 5,000.00
BRIDGE-PRECINCT #2
1000 6/26/2003 GENERAL FUND REQUIRED BY PAYROLL ROAD AND TRAVEL IN COUNTY 500,00
BRIDGE-PRECINCT #2
1000 6/26/2003 GENERAL FUND UNE ITEM TRANSFER CONSTABLE-PRECINCT#3 UNIFORMS 117.00
1000 6/26/2003 GENERAL FUND LINE ITEM TRANSFER CONSTABLE-PRECINCT #3 AUTO ALLOWANCES 117.00
1000 6/26/2003 GENERAL FUND REQUIRED BY PAYROLL EMERGENCY RADIO EQUIPMENT 354.00
MANAGEMENT SUPPLIES
1000 6/26/2003 GENERAL FUND REQUIRED BY PAYROLL EMERGENCY GENERATOR 354.00
MANAGEMENT MAINTENANCE
1000 6/26/2003 GENERAL FUND REQUIRED BY PAYROLL FIRE PROTECTION-POINT SUPPLIES-MISCELlANEOUS 1,000,00
COMFORT
1000 6/26/2003 GENERAL FUND REQUIRED BY PAYROLL FIRE PROTECTION-POINT SERVICES 2,074.00
COMFORT
1000 6/26/2003 GENERAL FUND REQUIRED BY PAYROLL FIRE PROTECTION-POINT CAPITAL OUTLAY 3,074.00
COMFORT
1000 6/26/2003 GENERAL FUND LINE ITEM TRANSFER NUISANCE ORDINANCE SUPPLIES.MISCELLANEOUS 150,00
ENFORCEMENT
1000 6/2612003 GENERAL FUND LINE ITEM TRANSFER NUISANCE ORDINANCE POSTAGE 150,00
ENFORCEMENT
1000 6126/2003 GENERAL FUND REQUIRED BY PAYROLL SHERIFF ADDmONAL 181.00
PAY.REGULAR RATE ~
DlIIe:1il251tl3 I 1:2l00 AM ~
Page;] ""
.
CALHOUN COUNTY, TEXAS APPROVED f"
Unposted Budget Transactions - EXPEND.ADJUSTMENTS FOR 6/26103 :.t)
BUD296 - BUDGET ADJUSTMENTS FOR 6/26/03 r--
JUN 26 2003
Fund Effective
Cod, Date Fund Title Transaction Description DeptTitle GL Title "" D
1000 6/26/2003 GENERAL FUND REQUlRED BY PAYROLL SHERIFF GENERAL 0
1000 612612003 GENERAL FUND REQUIRED BY PAYROLL SHERIFF LAW ENFORCEMENT 2,408.00
SUPPLIES
1000 612612003 GENERAL FUND REPLACE ITEMS WST IN SHERIFF LAW ENFORCEMENT 2.609.00
WRECK SUPPLIES
1000 612612003 GENERAL FUND REQUIRED BY PAYROLL SHERIFF SUPPLIES-MISCELLANEOUS 364,00
1000 6/2612003 GENERAL FUND REQUIRED BY PAYROLL SHERIFF AUTOMOTIVE REPAIRS 1,299.00
1000 612612003 GENERAL FUND REQUlRED BY PAYROLL SHERIFF MACHINE MAINTENANCE 343,00
1000 6126/2003 GENERAL FUND REPLACE RADlOIRADAR SHERIFF CAPITAL OUTLAY 3,369.00
WST IN WRECK
Total GENERAL FUND 18.446.00 12,468.00
1000
2610 612612003 AIRPORT FUND LINE ITEM TRANSFER NO DEPARTMENT INSURANCE.AIRPORT 800.00
UABILlTY
2610 612612003 AlRPORTFUND LINE ITEM TRANSFER NO DEPARTMENT MACHINERYIEQUIPMENT 800,00
REPAIRS
Total AIRPORT FUND 800.00 800.00
2610
2744 612612003 ROAD AND BRIDGE FUND LINE ITEM TRANSFER NO DEPARlMENT ROAD & BRIDGE SUPPLIES 1.079.00
PRECINCT #4
2744 612612003 ROAD AND BRIDGE FUND LINE ITEM TRANSFER NO DEPARTMENT OUTSIDE SERVICES 1,079.00
PRECINCT #4
Total ROAD AND BRIDGE FUND 1.079.00 1,079.00
2744 PRECINCT #4
Report Total 20,325.00 14,347.00
Date: 6125103 11:2IUOAM
e
Page; 2
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GENERAl, DISCUSSION - NEW JAIL AND COURTHOUSE MOLD
REMEDIATION. RESTITUTION AND REMODELING
Commissioner Floyd talked about the meeting he and Judge
Pfeifer had with Spaw Maxwell, the selected construction
mana$ement firm to handle the courthouse mold remediation,
rest1tution, and remodeling and to assist with
architectural duties of the jail to develop a scope of
work to $ive a contract price "not to exceed" to provide
the serv~ces in that scope of work. He expanded on the
steps of the process. He said, if the Court has no
objection, he will enter into negotiations for contracts
to acquire those services so that we can ~rovide that
information to keep the desi$n for the ja~l flowing.
Judge Pfeifer suggested gett~ng the costs for the least
amount we can get by with, middle of the road, and
re-doing the whole courthouse.
GENERAL DISCUSSION - BUILDING AT FAIRGROUNDS FOR HOUSING
PRISONERS WHICH BURNED
e
Commissioner Galvan asked about the circulated letter
re$arding the building at the fairgrounds used for housing
pr~soners which burned as he did not receive it. Sheriff
Browning reported he received two bids from Sonny's -
$5333.00 for an unfinished building and $7548.92 for a
finished 12'x24' building with door. Commissioner Galvan
stated the District Judge wants something there. He said
the Sheriff and he will visit with each Court member and
come back to the next Court session with proposals.
ACCOUNTS ALLOWED - COUNTY
Claims totaling $583,472.37 were presented by the County
Treasurer. Included was a bill of Rexco for work on the
lighthouse; however, there is not enough money to pay it.
As it is within budget, the Treasurer will pay part with
funds available and pay the rest later with reimbursement
from the State. After reading and verifying the claims, a
Motion was made by Commissioner Floyd and seconded by
Commissioner Galvan that said claims be approved for
payment.
ACCOUNTS ALLOWED - HOSPITAL
Claims totaling $2,169,786.12 for hospital operations and
after reading and verifying same, a Motion was made by
Commissioner Galvan and seconded by Commissioner Floyd
that said claims be approved for payment as presented.
Commissioners Galvan, Balajka, Floyd, Finster and Judge
Pfeifer all voted in favor.
e
ACCOUNTS ALLOWED - INDIGENT HEALTHCARB
Claims totaling $117,886.74 for Indigent Healthcare and
after reading and verifying same, a Motion was made by
Commissioner Galvan and seconded by Commissioner Floyd
that said claims be approved for payment as presented.
Commissioners Galvan, Balajka, Floyd, Finster and Judge
Pfeifer all voted in favor.
GENERAL DISCUSSION - POINT COMFORT JULY 4TH FIREWORKS
DISPLAY
Sheriff Browning said the fire department will put on a
July 4th fireworks display on July 3, 2003 in Point
Comfort.
e
GENERAL DISCUSSION - SHERIFF I S DEPARTMENT VEHICLES
Sheriff Browning said three new cars from Weatherford were
received.
GENERAL DISCUSSION - HOMELAND SECURITY FUNDS
Sheriff Browning and Judge Pfeifer thanked Lt. Brown for
obtaining the $79,000 Homeland Security Funds for the
County.
THE COURT ADJOURNED AT 11:43 A.M.
- '"168