2010-09-23
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Regular September Term
Held September 23, 2010
THE STATE OF TEXAS
COUNTY OF CALHOUN
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BE IT REMEMBERED, that on this 23rd day of September, A.D., 2010 there was begun and holden in
the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca,said County and
State, at 10:00 a.m., a Regular Term of the Commissioners' Court within said County and State, and
there were present on this date the following members of the Court, to-wit:
Michael J. Pfeifer
Roger C. Galvan
Vern Lyssy
Neil E. Fritsch
Kenneth W. Finster
Wendy Marvin
County Judge
Commissioner, Precinct #1
Commissioner, Precinct #2
Commissioner, Precinct #3
Commissioner, Precinct #4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the US Flag and
Commissioner Fritsch led the Pledge to the Texas Flag.
APPROVE SPECIFICATIONS AND AUTHORIZE THE COUNTY AUDITOR TO ADVERTISE FOR
BIDS FOR MEDICAL SERVICES FOR THE CALHOUN COUNTY ADULT DETENTION CENTER FOR
THE PERIOD BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011. BIDS WILL
BE DUE THURSDAY, NOVEMBER 4, 2010 AND WILL BE CONSIDERED FORAWARD ON
WEDNESDAY, NOVEMBER 10,2010:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve
specifications and authorize the County Auditor to advertise for bids for Medical Services for the Calhoun
County Adult Detention Center for the period beginning January 1, 2011 and ending December 31, 2011.
Bids will be due Thursday, November 4, 2010 and will be considered for award on Wednesday, November
10, 2010. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
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GENERAL CONDITIONS OF SUBMITTING BIDS
TO CALHOUN COUNTY. TEXAS
FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF SUBMITTING
BIDS FOR MEDICAL SER VICES MA Y RESULT IN THE BID BEING DISQUALIFIED.
1.
~ Return Ori!!inal of Invitation To Bid Form
~ Return Contract
BIDS:
A. DUE - TIME AND DATE: Bids must be in the office of the County Judge, by
10:00 AM, Thursday, November 4,2010. The clock in the County Judge's
office is the official clock that will be used in determining the time that a bid is
received and the time that bids will be opened. A late delivery with an early.
postmark will not suffice. Be sure you have allowed ample time for postal
delivery. The County will not be responsible for the delivery of your bid to the
office of the County Judge. If you choose to send your bid by postal delivery,
then it is recommended that you call the County Judge's office at 361-553-4600
to verify receipt of your bid prior to the opening date. Calhoun County accepts no
financial responsibility for any cost incurred by any bidder in the course of
responding to these specifications. Calhoun County does not accept faxed or
emailed proposals.
All BIDS ARE DUE on or before 10:00 AM, Thursday,
November 4, 2010 at the following address:
Honorable Michael J Pfeifer
County Judge
211 S Ann St, Ste 301
Port Lavaca TX 77979
~ Mark outside of envelope:
SEALED BID- JAIL MEDICAL SERVICES
If you send your bid by UPS, FEDEX, etc, the outside of this envelope
must be marked "Sealed Bid - Jail Medical Services. /I
B. WITHDRA W AL OF BID: A bidder may withdraw his/her bid before County
acceptance of his/her bid without prejudice to himself/herself, by submitting a
written request for its withdrawal to the County Judge.
C. BID OPENING & A WARD: Bidders are invited to be present at the opening
(acknowledgement) of bids. The Bid will be considered for award on
Wednesday, November 10,2010 during Commissioners' Court.
Page 1 of3
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2.
A.
Bid package may be obtained at the following address:
Calhoun County Auditor's Office
Courthouse Annex Building
202 S Ann St, Ste B
Port Lavaca, TX 77979
Or by calling Peggy at 36 I -553-46 10 (peggy.hall@calhouncotx.org)
B. The Bid must be signed and dated by an officer (or employee) who is duly
authorized to execute this contract, that this company, corporation, firm,
partnership or individual has not prepared this bid in collusion with any other
Bidder, and that the contents of this bid as to prices, terms or conditions of said
bid have not been communicated by the undersigned nor by any employee or
agent to any other person engaged in this type of business prior to the official
opening of this bid
C. All instructions and specifications in the Request For Bid must be followed and/or
met.
3. EXCEPTIONS:
If exceptions are being taken to any part of specifications, have them listed on the
Bid Forms or on your letterhead and manually sign and date it.
4. AWARD
Commissioners' Court reserves the right to waive technicalities, reject any or all bids,
to accept the bid deemed most advantageous to Calhoun County and to be the sole judge
in determining which bid will be most advantageous to Calhoun County.
The County of Calhoun, Texas is an Equal Employment Opportunity Employer.
the County does not discriminate on the basis of race, color, national origin, sex,
religion, age or handicapped status in employment or the provision of services.
5. DELIVERIES:
Upon any breach of contract, the County reserves the right to proceed against the
successful bidder and/or the surety on his bond for any and all damages occasioned by
the breach.
6. REJECTIONS:
All disputes concerning this bid will be determined by Commissioners' Court or their
designated representative.
Page 2 of3
7. CONDITIONS PART OF BID:
The General Conditions of Bidding defined herein shall be a part of the attached
bid.
8. PROTEST PROCEDURES:
Any actual or prospective bidder who believes they are aggrieved in connection with or
pertaining to a bid may file a protest. The protest must be delivered in writing to the
Auditor's Office, in person or by certified mail return receipt requested prior to award.
The written protest must include:
I. Name, mailing address and business phone number of the protesting party;
2. Appropriate identification of the bid being protested;
3. A precise statement of the reasons for the protest; and
4. Any documentation or other evidence supporting the protest and any
alleged claims.
The Auditor's Office will attempt to resolve the protest, including at the Auditor's option,
meeting with the protesting party. If the protest is successfully resolved by mutual
agreement, written verification of the resolution, with specifics on each point addressed
in the protest, will be forwarded to Commissioners' Court.
If the Auditor's Office is not successful in resolving the protest, the protesting party may
request in writing that the protest be considered by Commissioners' Court. Applicable
documentation and other information applying to the protest will be forwarded to
Commissioners' Court, who will promptly review such documentation and information.
If additional information is desired, Commissioners' Court may notify the necessary
party or parties to the protest to provide such information. The decision of
Commissioner's Court will be final.
9. PUBLIC INFORMATION ACT:
A. All governmental information is presumed to be available to the public. Certain
exceptions may apply to the disclosure of the information. Governmental bodies
shall promptly release requested information that is not confidential by law, either
constitutional, statutory, or by judicial decision, or information for which an
exception to disclosure has not been sought.
B. To request information from Calhoun County, please contact:
Calhoun County Auditor's Office
Courthouse Annex Building
Attn: Cindy Mueller, County Auditor
202 S Ann St, Ste B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
Page 3 of3
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CONTRACT FOR MEDICAL SERVICES
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Calhoun County, a political subdivision of the State of Texas, (herein the "County") and
, a Licensed Medical Practitioner in the State of Texas,
(hereinafter the "Service Provider"), by this agreement and in consideration of mutual
promises set forth below have agreed as follows:
ARTICLE I
JAIL SERVICES
1.01 SCOPE OF SERVICES:
The Service Provider will, upon referral from the Sheriff's Department
(hereinafter referred to as "Jail") treat inmates located in the Calhoun
County Adult Detention Center facilities operated by the Sheriff's
Department. Treatment may occur both within and without the physical
confines of the Jail facilities. Treatment shall include, but not be
limited to, on-site medical care and/or treatment at least 1 to 2 times a
week by a licensed medical practitioner. The Service Provider agrees to
adopt and implement workplace guidance concerning persons with AIDS
and HIV infection and to develop and implement guidelines regarding
confidentiality of AIDS and HIV related medical information with regards to
inmates being treated for any complaint. The Service Provider will use
their best efforts to respond to an emergency situation at the facility when
needed. The Service Provider will assist the Jail to comply with TB testing
as ordered by the Texas Health Department of all new inmates to be
completed before the ih day of their admission to the facility.
1.02 REPORTING RESPONSIBILITIES:
The service Provider, once treatment has been provided, will also be
responsible for indicating any necessary therapy, additional follow-up
medical treatment or additional medical referral needed to a medical
specialist to cover any inmate problem the Service Provider believes
would require such therapy or referral. The Service Provider will be
responsible for communicating therapy or referral needs to the Calhoun
County Jail Administrator, or the designated agent. Any pre-existing
conditions shall be noted and reported. The Service Provider will
document all treatment, need for follow-up treatment, any diagnostic tests
needed, therapy suggestions and referral needs in note form and file
the same in the inmate's medical file. If any inmate has a condition that
requires isolation from the general population this recommendation shall
be noted. Medical allergies or any special dietary requirements shall be
noted. Prior to any surgery, the Service Provider shall consult with the Jail
Administrator concerning cost and alternative payment providers.
1.03 ADDITIONAL SERVICES:
Services to be provided pursuant to this Contract, but at an additional
fee as set forth in Article III herein, include diagnostic testing, whether
routine or otherwise, extended long-term medical treatment programs
requiring more than a few treatments for a given malady, treatment
outside the Jail for medical services provided at clinics operated by the
Service Provider. Inmates will be taken to the Service Provider's office
when practical rather than the emergency room. Prescriptions prescribed
shall be cost-effective, and generics shall be used whenever practical. No
sleep aids or narcotics shall be prescribed.
ARTICLE II
INMATE SERVICES
2.01 SCOPE OF SERVICES:
The Service Provider upon referral from the Jail Administrator or
Licensed Vocational Nurse (hereinafter referred to as ilL VN") shall
treat inmates that are incarcerated in the Calhoun County Jail.
Services are to include consultation and/or assistance of/with a L VN
and/or the Jail Administrator. Consultation may be by phone or on-site.
Consultation is to be diagnostic in nature to determine possible medical
malady and appropriate medical course of action. Also, the Service
Provider will provide physical examinations on site, as requested,
within the Infirmary at the Jail when phone consultation does not seem
appropriate or prudent to solve an inmate's medical dilemma. A licensed
nurse shall be provided at the jail at least 3 to 4 times a week at a set time
of day so the medical needs of the inmates can be satisfied as required by
the Texas Commission on Jail Standards. A licensed medical practitioner
shall make a minimum 1 to 2 visits to the facility per week to treat/see
inmates.
2.02 PROCEDURE:
The L VN will routinely on a daily basis handle medical sick call in the
Jail except when it is beyond their expertise. When medical concerns
of inmates is beyond the ability of L VN, phone consultation with Service
Provider will be initiated. If phone consultation is inadequate in the
opinion of both the Jail Administrator and LVN, on-site medical
consultation will be requested of Service Provider.
2.03 ADDITIONAL SERVICES:
Services to be provided pursuant to this Contract, but at an additional fee
as set forth in Article III herein, include diagnostic testing, extended long
term medical treatment programs requiring more than minor intervention,
testing at the Service Provider's clinics, x-rays, physical examinations, lab
work or emergency medicaltreatment in an emergency room, hospital
care and therapy as deemed appropriate to solve an inmate's medical
dilemma.
2.04 REPORTING RESPONSIBILITIES:
Phone consultation will be documented by L VN in inmate's medical file.
On-site consultation will require Service Provider to provide case notes
in inmate's medical file. The Service Provider will inform the Jail
Administrator or L VN during consultation of the need for testing, x-rays,
lab work or emergency treatment. The Service Provider will communicate
in writing with the Jail Administrator or LVN, the inmate's need for follow-
up treatment or referral to a medical specialist or relocation for medical
treatment, which communication shall be made part of the inmate's
medical file.
ARTICLE III
FEES
3.01 PROFESSIONAL FEES:
MINIMUM 1 to 2 VISITS TO FACILITY PER WEEK BY LICENSED PHYSICIAN
Physician Charges:
$ /Hour = Hourly Cost
Free Telephone Consultation(s) per week then
$ / = Charge per Telephone Consultation
LVN Charges:
MINIMUM OF 3 TO 4 VISIT(S) TO FACILITY PER WEEK
$ /Hour = Hourly Cost
Free Telephone Consultation(s) per week then
$ / = Charge per Telephone Consultation
This Contract shall begin January 1, 2011 and end December 31, 2011.
Charges for any outside-the-Jail treatment of inmates at any clinic
operated by the Service Provider, or a physician's certificate related to a
mental health commitment, or treatment of an inmate at a hospital
emergency room or for any unusual diagnostic charge, laboratory charge
or physical exams, or extended treatment program made under this
contract will be either billed by the Service Provider as provided below, or
by the independent laboratory or facility that provides such service.
3.02 BILLING:
The Service Provider will submit an invoice monthly, within 15 days of
each contract month. The Service Provider will bill Calhoun County Adult
Detention Center using his/her standard Invoice for Services for the herein
agreed fee. For services not covered by the Service Provider's agreed
fee, the Service Provider will invoice Calhoun County Adult Detention
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Center using his standard invoice for Services, showing Date of Service,
Inmate Number, Test or Service Performed with itemized costs for each
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and Extended Total, at his standard prevailing prices, which shall also be
stated on the bill. Calhoun County shall pay for services monthly after the
bill is approved by the Auditor's Office and Commissioners' Court.
Commissioners' Court meets the second and fourth Thursday of each
month. Each County Department is responsible for submitting their
purchase orders for payment and the purchase orders are due by 4:00 pm
in the Treasurer's Office the Thursday before each Commissioners' Court
meeting (meetings are subject to change). No payment can be made until
Commissioners' Court approves bills for payment.
ARTICLE IV
ADMINISTRATION OF CONTRACT
4.01 TRANSPORTATION
If the Service Provider has assessed that an inmate needs to be relocated
from the Jail for medical service of any kind or for any reason, this
assessment will be relayed at the earliest possible time to the Sheriff, Jail
Administrator or his agent, so that immediate action can be taken. The
Sheriff's Department shall be responsible for initiating any paperwork
which may be needed to re-Iocate or transport the inmate for such
treatment and for the transportation to an appropriate facility.
4.02 ACCESS TO FILES:
Once an inmate has been referred to the Service Provider, the Service
Provider will be allowed to have access to that inmate's personnel and
medical file. Additionally, the Service Provider will have access to the
medical screening documents used by the Jail staff and L VN to access
an inmate's medical history and potential medical concerns, if such
records are not part of an inmate's personal or medical file. A written
request for such access is not required to be filed with the Sheriff's
Department. Under ordinary circumstances, presenting an inmate for
medical treatment will be evidence of the authority for access of such
records by the Service Provider.
4.03 SUPPORT:
While on-site, the Jail Administrator shall be responsible for providing
the Service Provider with any reasonable support, assistance or security
that may be requested.
4.04 PATIENT ACCEPTANCE:
The Service Provider is under no obligation to accept for medical
treatment an inmate that the Service Provider deems inappropriate for
treatment, however, it is not anticipated that this would ever be likely in the
course of this contract.
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ARTICLE V
INSURANCE
5.01
Each party to this agreement is responsible for maintaining their own
liability insurance and worker's compensation insurance, and each
party will provide proof of same to the other party on request. The Service
Provider shall maintain during the term of this contract a malpractice
Insurance policy and a General Liability Policy naming Calhoun County as
an additional insured while providing services at the Calhoun County Adult
Detention Center, 302 W. Live Oak St., Port Lavaca, TX 77979. The
Service Provider shall provide a Certificate of Insurance for both policies
which shall provide for a fifteen (15) days advance notice to Calhoun
County of the cancellation of such policy.
ARTICLE VI
INDEMNITY
6.01 The Service Provider agrees to and shall indemnify and hold harmless
and defend Calhoun County, its officers, agents and employees from
and against any and all claims, losses, damages, causes of action, suits,
and liability ofany kind, including all expenses of litigation, court costs,
and attorney's fees, for injury to or death of any person or any breach of
contract arising out of or in connection with any work done by the Service
Provider pursuant to this Agreement.
ARTICLE VII
INDEPENDENT CONTRACTOR
7.01 In all activities or services performed hereunder, the Service Provider is an
independent contractor, and not an agent or employee of Calhoun County.
The Service Provider, as an independent contractor, shall be responsible
for all medical services provided and medical decisions made pursuant to
the terms of this Contract. The Service Provider shall supply all labor
required for providing of medical services as required herein. The Service
Provider shall have ultimate control over the execution of the work under
this Agreement. Calhoun County shall have no control over any decision,
recommendation, or action taken by the Service Provider pursuant to this
Contract.
7.02 The Service Provider shall retain personal control and shall give his
personal attention to the faithful prosecution and completion of the
services contracted for herein and fulfillment of this Agreement.
'i ARTICLE VIII
LICENSING
8.01 The Service Provider is required to maintain all applicable licensing
permits to practice medicine. Further, all permits to or certification
necessary to operate the Service Provider's clinics shall be:maintained.
Copies of any applicable licenses are to be filed with Calhoun County.
ARTICLE IX
DEFAULT
9.01 EVENTS OF DEFAULT:
The following occurrences shall be considered events of default:
A. Failure to maintain license to practice medicine or
any restrictions being placed upon such license by
the State Board of Medicine making the providing
of services hereunder impossible or difficult.
B. Failure to maintain all permits and licenses necessary
to keep Service Provider's clinic(s) in operation.
C. Cancellation of Service Provider's medical malpractice
insurance.
Upon an event of default, Calhoun County may terminate this Contract
on three (3) days written notice mailed by certified mail, return receipt
requested to the address listed below.
ARTICLE X
GENERAL PROVISIONS
10.01 VENUE:
The venue of this contract is Calhoun County, Texas, and this contract
shall be governed by and in accordance with the laws of the State of
Texas.
10.02 TERMINATION:
This contract may be terminated by either party upon thirty (30) days
written notice. Such notice shall be mailed return receipt requested to
the non-terminating party at the addresses listed below.
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10.03 TERM:
The term of this contract will be from January 1, 2011 through December
31, 2011. Any changes in the terms or conditions will necessitate the
initiation of a new contract.
SERVICE PROVIDER
BY:
MD
CALHOUN COUNTY, TEXAS
BY:
Michael J Pfeifer, County Judge
Date
DATE
Address
City, State, Zip Code
211 South Ann Street
Port Lavaca, TX 77979
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APROVE SPECIFICATIONS AND AUTHORIZE COUNTY AUDTIOR TO ADVERTISE FOR BIDS
FOR PRESCRIPTION DRUGS FOR THE CALHOUN COUNTY ADULT DETENTION CENTER AND
THE CALHOUN COUNTY INDIGENT PROGRAM FOR THE PERIOD JANUARY 1, 2011 AND
ENDING DECEMBER 31, 2011. BIDS WILL BE DUE THURSDAY, NOVEMBER 4, 2010 AND
WILL BE CONSIDERED FOR AWARD ON WEDNESDAY, NOVEMBER 10, 2010:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve
specifications and authorize the County Auditor to advertise for bids for Prescription Drugs for the
Calhoun County Adult Detention Center and the Calhoun County Indigent Program for the period
beginning January 1, 2011 and ending December 31, 2011. Bids will be due Thursday, November 4,
2010 and will be considered for award on Wednesday, November 10, 2010. Commissioners Galvan,
Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
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CALHOUN COUNTY, TEXAS - Prescription Drugs Form
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PRESCRIPTION DRUGS
Jail
JANUARY 1,2011 Thru DECEMBER 31, 2011
~ Return this Form (page 1), if submitting a bid for Prescription Drugs
for the Calhoun County Adult Detention Center (Jail)
. Calhoun County Adult Detention Center (Jail\
Fill in appropriate blanks
AMOUNT TO BE (DEDUCTED FROM) AVERAGE WHOLESALE PRICE (A WP):
Generic----) A WP Minus +
Minus Percentage or Amount Plus Dispensing Fee OR other charges, if any - please list
Name Brand-----) A WP Minus +
Minus Percentage or Amount Plus Dispensing Fee, OR other charges, if any - please list
All charees must be included in bid price.
No other chare:es mav be added to the bid price when invoiced unless noted as an
exception on the bid form.
fir See additional Specifications for Prescription Drugs
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership, or
individual has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms, or conditions
of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of
business prior to the official opening of this bid.
Authorized Signature & Title:
Print Name & Title:
Date of Bid:
Telephone Number:
Fax Number:
List any exceptions to the given bid specifications:
Page 1 of 1
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CALHOUN COUNTY, TEXAS - Prescription Drugs Form
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PRESCRIPTION DRUGS
County Indigent Program
JANUARY 1,2011 Thru DECEMBER 31, 2011
~ Return this Form (page 1 & 2), if submitting a bid for Prescription
Drugs for the Calhoun County Indigent Program
. Calhoun County Indie:ent Proe:ram
,.. NET COST to be computed in accordance with the Department of State Health Services,
County Indigent Health Care Program Handbook, Payment Standard for Prescription Drugs.
(Page 12 excerpted from current DSHS Handbook attached - Handbook will be updated
January 2011)
Fill in appropriate blanks
Net Cost:
GeneriC-->Red BookeAWP Minus 40%
Additional Discount =
Additional Discount Total Discount Percentage
PLUS
Plus Dispensing Fee, if any ($5.60 maximum)
Net Cost:
Name Brand-->Red BookeAWP Minus 13%
Additional Discount =
Additional Discount Total Discount Percentage
PLUS
Plus Dispensing Fee, if any (55.60 maximum)
All charees must be included in bid price.
No other charees mav be added to the bid price when invoiced unless noted as an
exception on the bid form.
Page 1 of 2
.(:aihoun'County, Prescription Drugs, County Indigent Program (continued)
*CALHOUN COUNTY will use the below formula taken from Section Four, Page 12 of the CIHCP
Handbook.
Prescription Drugs:
This service includes up to three prescription drugs per month. New and
refilled prescriptions count equally toward this three prescription drugs per
month total. Drugs must be prescribed by a physician or other practitioner
within the scope of practice under law.
*Pavment Standard:
The quantity of each prescription depends on the prescribing practice of the
Physician and the needs of the patient.
Use the following information and formula
· Use the drug's 11-digit National Drug Code (NDC) number and the quantity dispensed to select the average
wholesale price (AWP) in the Red Book-. In addition to the annual Red Book-, the monthly Red Book- Update may
be used. Red Book- products may be obtained by contacting Thomson Healthcare at 1-800-678-5689.
. Net Cost is:
Red Book. AWP minus 40% for generic prescription drugs
Red Book. AWP minus 13% for name brand prescription drugs
· The drug dispensing fee is $5.60
· The formula for computing the TDSHS Payable is:
Net Cost plus drug dispensing fee = TDSHS Payable
Example: Red Book. AWP for 25 tablets is $100.00
1. $100.00 divided by 25 = $4.00 per tablet
2. $4.00 per tablet x 34 tablets (prescribed quantity) = $136.00
3. $136.00 - $54.40 (40% for generic) = $81.60
4. $81.60 + $5.60 (dispensing fee) = $87.20 TDSHS Payable
· A payment amount may be negotiated with the provider for:
Prescription compound drugs,
Prescription drugs not listed in the Red Book., or
Prescription drugs that do not have an NDC number.
fir See additional Specifications for Prescription Drugs
The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership, or
individual has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms, or conditions
of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type. of
business prior to the official opening of this bid.
Authorized Signature & Title:
Print Name & Title:
Date of Bid:
Telephone Number:
Fax Number:
List any exceptions to the given bid specifications:
Page 2 of2
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ADDITIONAL
SPECIFICATIONS FOR
PRESCRIPTION DRUGS
The County of Calhoun is requesting sealed bids for Prescription Drugs for the following:
. Calhoun County Adult Detention Center (Jail)
See Prescription Drugs Form
. Calhoun County Indigent Program
See Prescription Drugs Form
1. The bid shall be in effect for a period of twelve (12) months beginning January 1,2011 and
ending December 31, 2011.
2. The Calhoun County Adult Detention Center (Jail) has the following additional
specifications:
100% Credit on any full or partial blister cards or medications
that are returned as allowed by law.
It must be clearly stated if there are any processing fees and/or
shipping fees associated with these returns.
3. The formula taken from Section Four, Page 12 of the CIHCP Handbook will be used
for the Calhoun County Indigent Program less any additional discounts, if any are
given. (See attached)
4. "A verage Wholesale Price Red Book" will be made available to the County when
requested. Each monthly billing will include the following:
Pharmacy Name & Address
Date
Patient Name & Address
New or Refill
Drug (Generic or Name Brand Noted)
A WP Amount
, Price that is charged to the County
5. NO PERSON has the authority to verbally alter these specifications. Any changes to
Specifications will be made in writing (Addendum approved by Commissioners' Court)
and sent to each person having a bid package.
6. If any further information is needed concerning specifications, contact
Calhoun County Auditor's Office
Calhoun County Courthouse Annex II
Attn: Peggy Hall
202 S Ann St, Ste B
Port Lavaca, TX 77979
(361) 553-4610
peggy.hall@calhouncotx.org
Page 1 of 5
GENERAL CONDITIONS OF BIDDING
FAILURE TO COMPLY WITH THESE GENERAL CONDITIONS OF BIDDING MAY RESULT
IN THE BID BEING DISQUALIFIED.
1. BIDDING ~ SUBMIT:
.". Return the Prescription Drugs Form(s)
.". If you would like to send other information, please send 6 copies
A. All bids must be on the Prescription Drugs Forms furnished by the County
Auditor's Office and must be written in ink or by typewriter.
B. TIME AND DATE: Formal bids must be in the office of the County Judge on or
before 10:00 AM, Thursday, November 4,2010. The clock in the County Judge's
office is the official clock that will be used in determining the time that a bid is
received and the time that bids will be opened. An early postmark will not suffice.
. Be sure you have allowed ample time for postal delivery. The County will not be
responsible for the delivery of your bid to the office of the County Judge. If you
choose to send your bid by postal delivery, then it is recommended that you call the
County Judge's office at 361-553-4600 to verify receipt of your bid prior to bid
opening. Calhoun County does not accept faxed or emailed bids.
All BIDS ARE DUE on or before 10:00 AM, Thursday,
November 4,2010 at the following address:
Honorable Michael J Pfeifer
Calhoun County Judge.
211 S Ann St
3rd Floor, Room 301
Port Lavaca TX 77979
@j' Mark the outside of the sealed envelope with the name of the bid item.
lfyou send your bid by UPS, FedEx, etc, the outside of this envelope must be
marked: "Sealed Bid - Prescription Drugs"
C. WITHDRAWAL OF BID: A bidder may withdraw their bid before County
acceptance of the bid without prejudice to himself/herself, by submitting a written
request for its withdrawal to the County Judge.
D. Bids should show total unit price. All char~es must be included in bid price.
No other charges may be added to the bid price when invoiced unless noted as an
exception on the bid form. .
E. No change in price will be considered after bids have been opened.
F. Bidders are invited to be present at the opening of bids. Once the award has been
made, the bids may be viewed at the Auditor's Office, Calhoun County Courthouse
Annex II, 202 S Ann St, Ste B, Port Lavaca, TX 77979.
Page 2 of 5
2. BIDS:
Bids are for a twelve (12) month period, beginning January 1,2011 and ending
December 31,2011.
3. BID FORMS:
The Prescription Drugs Form(s) mustbe signedand dated by an officer (or employee) who
is authorized to sif!n for the business.
4. EXCEPTIONS:
If exceptions are being taken to any part of specifications, have them listed on the
Invitation to Bid Form or on your letterhead and manuallv sif!n it.
5.
TAXES:
1>:'
The County is exempt from the Federal Excise Tax and the Sales and Use Tax.
The bid price must not include the above mentioned taxes.
6. AWARD
Commissioners' Court reserves the right to waive technicalities, reject any or all bids,
to accept the bid deemed most advantageous to Calhoun County and to be the sole
judge in determining which bids will be most advantageous to Calhoun County.
In the event of tie bids, the winning bid is determined per the Texas Local Government
Code 262.027(b).
The County of Calhoun, Texas is an Equal Employment Opportunity Employer.
The County does not discriminate on the basis of race, color, national origin, sex,
religion, age or handicapped status in employment or the provision of services.
7. BILLING:
All bills are subject to approval by the Auditor's office.
Jail Payments: Payment of all invoices will be made once the purchase order and
invoice(s) are properly and timely submitted to the Treasurer's office by the appropriate
County Department. Commissioners' Court meet the 2nd and 4th Thursday of each month
to approve bills. Each County Department is responsible for submitting their purchase
orders for payment and the purchase orders are due by 4:00 PM in the Treasurer's Office
the Thursday before each Commissioners' Court meeting. No Payment can be mailed out
until approved by Commissioners' Court.
County Indigent Payments: Approval for payment of all invoices will be made once the
invoices are submitted to the County Auditor's office by Memorial Medical Center and
approved by Commissioners' Court during their last meeting of the month (4th Thursday).
Payment will then be made by Memorial Medical Center after the 1st of the following
month.
Page 3 of 5
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8.
CONDITIONS PART OF BID:
.'
The general conditions of bidding defined herein shall be a part of the attached bid.
9.
CONTRACT:
A. No formal contract will be executed. The following will comprise the contract
between the County and the s'uccessful bidder.
1.
2.
3.
4.
5.
Invitation to Bid Forni
Prescription Drugs Form(s)
Specifications for Prdcription Drugs
"
General Conditions ofj Bidding
For the Calhoun County Indigent Program - Copy of Section Four,
Page 12 of the CIHC~ Handbook
Letter awarding the biCl
6.
B. In case of conflict, the specifications shall be controlling.
10. PROTEST PROCEDURES:
Any actual or prospective bidder or Proposer who believes they are aggrieved in
connection with or pertaining to a biq, or proposal may file a protest. The protest must be
delivered in writing to the Auditor's 0ffice, in person or by certified mail return receipt
requested prior to award. The written protest must include:
1. Name, mailing address and business phone number of the protesting party;
2. Appropriate identificat,ion of the bid or proposal being protested;
3. A precise statement o(the reasons for the protest; and
.~
4. Any documentation or'other evidence supporting the protest and any
alleged claims.
The Auditor's Office will attempt to rpsolve the protest, including at the Auditor's option,
meeting with the protesting party. If the protest is successfully resolved by mutual
agreement, written verification of the resolution, with specifics on each point addressed
in the protest, will be forwarded to Co,mmissioners' Court.
If the Auditor's Office is not successful in resolving the protest, the protesting party may
request in writing that the protest be considered by Commissioners' Court. Applicable
documentation and other information applying to the protest will be forwarded to
Commissioners' Court, who will pronJptly review such documentation and information.
If additional information is desired, Commissioners' Court may notify the necessary party
or parties to the protest to provide such information. The decision of Commissioner's
Court will be final.
Page 4 of 5
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11.
PUBLIC INFORMATION ACT:
"
A.
All governmental information is presumed to be available to the public. Certain
exceptions may apply to the disclosure of the information. Governmental bodies
shall promptly release requested information that is not confidential by law, either
constitutional, statutory, or by judicial decision, or information for which an
exception to disclosure has not been sought.
B. To request information from Calhoun County, please contact:
Calhoun County Auditor's Office
Calhoun County Courthouse Annex II
Attn: Cindy Mueller, County Auditor
202 S Ann St, Ste B
Port Lavaca, TX 77979
Phone: 361-553-4610
Fax: 361-553-4614
cindy .mueller@calhouncotx.org
Page 5 of 5
. .
Basic Health Care Services (continued)
SECTION FOUR
SERVICE DELIVERY
Pagt! 12
Prescription
Drugs
This service includes up to three prescription drugs per month. New and
refilled prescriptions count equally toward this three prescription drugs per
month total. Drugs must be prescribed by a physician or other practitioner
within the scope of practice under law.
The quantity of each prescription depends on the prescribing practice of
the physician and the needs of the patient.
Payment Standard. Use the following information and formula.
· Use the drug's 11-digit National Drug Code (NDC) number and the
quantity dispensed to select the average wholesale price (AWP) in the
Red Book@. In addition to the annual Red Book@, the monthly Red
Book@ Update may be used. Red Book@ products may be obtained
by contacting Thomson Healthcare at 1-800-678-5689.
· Net Cost is:
o Red Book@AWP minus 40% for generic prescription drugs
o Red Book@AWP minus 13% for name brand prescription drugs
· The drug dispensing fee is $5.60.
· The formula for computing the TDSHS Payable is:
Net Cost plus drug dispensing fee = TDSHS Payable
Example: Red Book@ AWP for 25 tablets is $100.00.
1. $100.00 divided by 25 = $4.00 per tablet
2. $4.00 per tablet x 34 tablets (prescribed quantity) = $136.00
3. $136.00 - $54.40 (40% for generic) = $81.60
4. $81.60 + $5.60 (dispensing fee) = $87.20 TDSHS Payable
. A payment amount may be negotiated with the provider for:
o Prescription compound drugs,
o Prescription drugs not listed in the Red Book@, or
o Prescription drugs that do not have an NDC number.
ATTACHMENT TO ADDITIONAL SPECIFICATIONS FOR PRESCRIPTION DRUGS
CIHCP 05-5
September 2005
REQUEST FROM PRECINCT #1 TO PURCHASE A 2005 672-D MOTOR GRADER, SERIAL
#601167 TO BE PAID OVER A PERIOD OF FIVE YEARS @ $26,114.91:
This Agenda Item was tabled until the next Commissioners' Court Meeting.
COUNTY BOAT AGENT AGREEMENT BETWEEN TEXAS PARKS AND WILDLIFE DEPARTMENT
AND CALHOUN COUNTY TAX ASSESSOR/CO~LECTOR:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve the
County Boat Agent Agreement between the Texas Parks and Wildlife Department and Calhoun County
Tax Assessor/Collector. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in
favor.
TEXAS PARKS AND WILDLIFE DEPARTMENT
COUNTY BOAT AGENT AGREEMENT
Texas Parks and Wildlife Department' (TPWD), a st~te agency located at 4200 Smith School Road, Austin,
Texas and Calhoun County Tax Assessor-Collector (Agent), located at PO Drawer 6 Port Lavaca Texas
77979-0006, enter into this Agent Agreement according to the following terms and conditi~ns. '
WHEREAS TPWD is authorized by law to issue vessel registrations, vessel and outboard motor titling and
similar items to individuals and the Agent desires to act as an Agent for TPWD in issuing those items under the
authority of Texas Parks and Wildlife Code Section 31 .0341 ; and
WHEREAS, under the authority of Chapters 11 and 31 of the Texas Parks and Wildlife Code, TPWD issues
vessel registrations, titles and renewals through the Boat Registration Information and Titling System (BRITS);
THEREFORE, TPWD and Agent each for adequate consideration agree to the following:
1. TERM: This Agreement begins on the date of the last signature and ends August 31, 2015 or when funds
are not appropriated by the Texas legislature to support the function of vessel registrations, vessel and
outboard motor titling, and related items through TPWD. The Agreement may be extended for up to an
additional sixty (60) month period. Any extensions shall be written, with the same terms and conditions,
plus any approved changes.
2. DEFINITIONS: For the purposes of this Agreement the following terms have the following meaning:
2.8.
2.9.
2.10.
I
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2.1.
Account Notice means: A notice available to the Agent, which can be printed the day following
end of the Sales Period, stating the total sales less the sales tax and commissions withheld by the
agent to show a total amount to be swept by TPWD on a certain date.
2.2.
Account Notice Date means: The date on which an Account Notice is available to the Agent of the
amount to be withdrawn from the Agent's electronic funds transfer account. (see Para. 3.1.7.3)
2.3.
Agent means: The government entity erntering into an agreement with TPWD to issue vessel
registrations, vessel and outboard motor titling and similar items authorized by TPWD.
2.4.
Compliance means: Adherence to state law, TPWD rules and processes, policies or procedures.
Compliance may be stated in terms of percent or in terms of raw counts.
2.5.
Day of Sales means: The time period from when the office opens in the morning to the time the
office closes and encompasses all sales which have occurred during that time period. Total sales
will be calculated based upon those transactions which occurred during the business day,
beginning at 12:01 a.m. and will include any transaction conducted that day up to 12:00 p.m.
(midnight).
2.6.
Funds means: All money regardless of the form or method of payment received by the Agent for
issuing TPWD items, except for Agent's commission and boat sales and use taxes collected.
2.7.
Inventory means: Registration decals and ID card stock paper consigned to each county office
issued from TPWD Headquarters.
Other Funds means: Funds due TPWD as repayment for damaged and lost inventory as set out in
Para. 3.5.
Sales Period means: The seven (7) calendar day period of sales prior to the Account Notice Date.
Scheduled Sweep Date means: The regularly scheduled day of the week in which funds are
electronically withdrawn from the Agent account and deposited to TPWD. Whenever the
Scheduled Sweep Date falls on a U.S. Federal Reserve holiday, the Scheduled Sweep Date shall
be the next business day after the holiday.
Page'\ of '\3
TEXAS PARKS AND WILDLIFE DEPARTMENT
COUNTY BOAT AGENT AGREEMENT
3. RESPONSIBILITIES OF THE AGENT: Agent shall issue vessel registrations, vessel and outboard motor
titling and similar items authorized by TPWD to individuals at each Agent location set out in Schedule 2.
3.1. Fee Collection and Remittance: Agent shall:
3.1.1. Collect from each customer only the fee for each item as established by law or TPWD
regulation. Agent understands t~at such fees may be changed by TPWD and that all
changes will be communicated to the agent and incorporated into the automated boat
system.
3.1.2. Each office must have established and implemented internal control procedures in
accordance with Generally Accepted Accounting Principles which function to prevent
internal or external fraud and theft from occurring in relation to inventory control, customer
information recorded, and accura;cy of the funds collected and remitted. Periodic audits
shall be established as part of this function in order to ensure an ongoing monitoring
process.
3.1.3. Acknowledge that it is a material breach for Agent to charge a customer an amount
greater than that authorized by this Agreement. Upon receiving a customer complaint
that Agent charged the customer more than authorized under this Agreement, TPWD will
investigate the complaint. If TPWD determines that such complaint is valid, TPWD may
terminate this Agreement.
3.1.4. Collect all information and required documentation from customers as required by TPWD.
3.1.5. Issue items only in the form prescribed by or furnished by TPWD.
3.1.6. Accept payment from customers in the form of cash, check, debit card, or credit card for
purchase of any item sold under tli1is Agreement, except when Agent does not accept one
of the above items in its usual course of business. Agent is responsible for all charges or
losses related to acceptance of any such form of payment.
3.1.7. Electronic Funds Transfer Account:
3.1.7.1. Agent shall establish an account with a financial institution with the capability to
transfer funds electronically in a manner which is acceptable to the State
Comptroller for the deposit of all Funds received under this Agreement and for
the deposit of all Other Funds due TPWD. Agent shall furnish to TPWD, at
least ten (10) business days prior to the beginning date of this Agreement, all
information pertaining t6 Agent's account as set out in Schedule 2. Agent shall
provide TPWD with two (2) weeks prior notice of changes to the account. If
changing accounts, Agent shall continue to fund prior account for Scheduled
Sweeps until the new account transfer is confirmed by TPWD.
3.1.7.2. Agent authorizes TPWD to make automatic, periodic withdrawals from or
deposits to the Agent's designated bank account listed in Schedule 2. Agent
understands that withdrawals, deposits and/or adjustments will be
electronically made in accordance with this Agreement and that all such
transactions are governed by the rules and regulations of the National and
Local Automated Cleari~g House (ACH) Associations and Texas Law.
3.1.7.3. Agent agrees to authorize the financial institution to charge or credit
withdrawals and deposits to the account as indicated on the Account Notice
made available to Agent by TPWD and to adjusting entries to correct errors
and to collect additional charges, as authorized under this Agreement.
Page 2 of 13
TEXAS PARKS AND WILDLIFE DEPARTMENT
COUNTY BOAT AGENT AGREEMENT
3.1.8. Scheduled Sweeps:
3.1.8.1. The Funds due to TPWD shall be remitted according to the schedule set out in
Schedule 1. Agent understands and acknowledges that it holds all Funds in
trust for TPWD.
3.1.8.2. The date of the electronic sweep will be indicated on the Account Notice and
will be available to the Agent two (2) business days prior to the Scheduled
Sweep Date. The Account Notice will list the total sales minus the commission
and sales tax and indicate the amount to be swept by TPWD. The Agent
Activity Report will reflect order reference numbers for transactions listed by
day during the Sales Period. Agent shall ensure that funds are available on or
before each Scheduled Sweep Date.
3.1.9. Insufficient Funds:
3.1.9.1. Agent shall provide the amount set out in the Account Notice of Funds due
TPWD, making it available for the account transfer on the Scheduled Sweep
Date set out in Schedule 1 unless otherwise directed in writing by TPWD.
Agent acknowledges and agrees that is a material breach of this Agreement to
have insufficient funds in the account available for transfer on Scheduled
Sweep Dates.
3.1.9.2. If Agent does not hqve sufficient funds in an account for transfer on a
Scheduled Date, TPWD may immediately terminate Agent's ability to issue
items through the system or other methods. TPWD may also require Agent to
pay the funds by cashier's check or money order.
3.2. BRITS System Support:
3.2.1. If the Agent requires assistance on vessel or outboard motor processing issues, such as
void authorization, fees, supporting documentation, or business rule overrides or any
other related questions, contact the TPWD Boat Section Field Liaison phone bank at
(512) 389-4393 or (512) 389-8090.
3.2.2. If the Agent has trouble with the printer or the network connection, Agent should contact
the Texas Department of Motor Vehicles (TxDMV) at 512-302-2020.
3.2.3. If the Agent has computer operating issues and problems related to system functionality
provided through TPWD, Agent should contact the TPWD Help Desk at 512-389-4357.
3.3. Voids:
3.3.1. In the normal issue of vessel registrations, vessel and outboard motor titling and similar
items, errors may occur due to clerical errors, mechanical errors (e.g. printer problems), a
transaction involving the wrong item or failure of the buyer to communicate current
information on address, or other ownership transaction related problems.
3.3.2. The Agent may void the transaction with an authorization code issued by an authorized
Agent supervisor or acquired from TPWD Headquarters. Voided transactions must meet
the following criteria:
3.3.2.1. The void must occur on the same day the transaction was processed;
3.3.2.2. The void must be processed at the originating office location;
3.3.2.3. The transaction to be v0ided must be the last transaction for the specific asset
(TX numbered item); "
Page 3 of 13
TEXAS PARKS AND WILDLIFE DEPARTMENT
COUNTY BOAT AGENT AGREEMENT
3.3.2.4. The same employee that entered the transaction in error must also void the
transaction. If the employee is unavailable, a supervisor may also void the
transaction for that employee;
3.3.2.5. The employee must return the original form of payment to the customer;
3.3.2.6. The employee must collect all titles, decals and other items related to the
transaction processed in error; and
3.3.2.7. The Agent employee, Agent supervisor and customer must complete the
required void forms.
3.3.3. Voided transactions and supporting documentation shall be submitted with the Agent's
normal processing office paperwork for mailing and subsequent imaging to TPWD
Headquarters as instructed by the TPWD Document Packaging and Processing
Procedures which are located within the BRITS Users Manual.
3.3.4. Voids which do not meet the criteria established in Para.3.3.2 must be submitted to
TPWD Headquarters for the void to be processed and completed. Voids which are
completed by TPWD Headquarters on behalf of the Agent, and which require money to
be refunded, will either be credited to the Agent through the account notice or refunded
via warrant directly to the Agent. Agents are responsible for refunding money to
customers. Agents should refer all customer questions for the voided transactions
submitted to TPWD Headquarters to (512) 389-4393 or (512) 389-8090.
3.3.5. All Agents submitting requests for TPWD Headquarters voids are required to mail (or
hand deliver) all documents pertaining to voided transactions to TPWD with all required
documentation. All inventory related to these voided transactions must be attached to the
Void Request Forms and signed by the customers, Agent's employee, and Agent's
supervisor when submitted to TPWD. Unless inventory is returned or an affidavit of loss
signed by the customer is provided with the Void Request Form, the Agent will be
charged the cost established by TPWD in section 3.5.4.
3.4. Agent Compliance with TPWD Processing Requirements:
3.4.1. As each Agent enters transactions, they will be instantly updating the state system of
record for boats and outboard motors. Due to this feature, accurate compliance with
TPWD regulations is key in recording and protecting individual's ownership of these
assets. In order to ensure accurate information, TPWD Headquarters Boat Titling and
Registration Section staff may conduct post audits of transactions processed by each
Agent and produce a compliance audit report quarterly listing the number of transactions
reviewed and the number of non-compliance items found for all offices inclusive of TPWD
locations. If non-compliance continues for a six month period, TPWD can request a plan
in writing from the Agent as to how they will correct the noted errors. If the non-
compliance continues after the plan is put into place, TPWD reserves the right to suspend
processing privileges to title or register vessels and outboard motors.
3.4.2. Full compliance meets the follo~ing standards:
3.4.2.1. Compliance with all state and federal laws pertaining to the registration of
vessels, the titling of vessels and outboard motors, ownership of vessels and
outboard motors, and the collection of associated fees and taxes as outlined
under the Texas Water Safety Act, Chapter 31 of the Texas Parks and Wildlife
Code, the 31 Texas Administrative Code, Part 2, Chapter 53, the Texas Tax
Code, Chapter 160 and the Texas Property Code, Chapters 59 and 70.
3.4.2.2. Processing transactions in accordance to instructions for general processing
from the "Basics to Boat Transactions" training manual, the "Requirements for
Page 4 of 13
TEXAS PARKS AND WILDLIFE DEPARTMENT
COUNTY BOAT AGENT AGREEMENT
Specific Transactions" matrices, and the BRITS Users Manual issued by
TPWD Headquarters.
3.4.2.3. Accurate tracking and control of inventory issued by TPWD.
3.4.2.4. Obtaining and submitting all supporting documentation required for each
transaction as stated in the matrix requirements supplied by TPWD. All
matrices are available on the TPWD web site at:
hUD :/Iwww.tDwd.state.be.uslfish boat/boat/ owner/titles and reQistration/
Transactions should not be completed unless the required documentation is obtained.
Each office conducting transactions on behalf of TPWD shall submit:
· Required documentation completed in full as described under the matrices;
· Application form PWD 143, PWD 144, PWD 143M, PWD 144M, PWD 310A,
PWD 403, PWD 763, PWD 1084, PWD 1208, or PWD 1238 completed, as
applicable, with all required information and original signatures;
· Manufacturer's Statement of Origin (MSO), Builder Certificates, titles or out-of-
state or federal documentation, when required, with original signatures from
the owner of record or lawful representative;
· Bill of sale, invoice or signed tax affidavit from the seller. This bill of sale must
list the date of sale, the sales price of each item (vessel, outboard motor,
related accessories), a description of the item (make, TX number or serial
number and year built), purchaser's name and seller's signature or signature of
lawful representative;
· Lien Release in the acceptable format as outlined in the matrix requirements;
· Original or unaltered copies of legal documentation required; and
· Required notary on forms with notary requirement.
No exception to the required documentation shall be made unless approved through the
TPWD Headquarters staff. All exceptions must be thoroughly documented, explained on
the submitted paperwork and signed and dated by the staff, noting the name of the
TPWD Headquarters staff who approved the alternative process.
3.4.3. Ownership transactions which do not have the appropriate supporting documentation
may be voided by TPWD. Examples of transactions which may be voided include, but
are not limited to:
· Transfer of ownership without a Texas title;
· Transfer of ownership with no out-of-state title or registration provided
(registration information is required for non-titling states);
· Transfer of ownership with partial or no title assignment;
· Transfer of ownership with no release of lien when a lien is listed on record;
· Transfer of ownership with no signature of seller;
· Title issuance with no Manufacturer Statement of Origin (MSO) or Builders
Certificate or inaccuracies on MSO assignment on a new vessel or outboard
motor;
Page 5 of 13
TEXAS PARKS AND WILDLIFE DEPARTMENT
COUNTY BOAT AGENT AGREEMENT
· Transfer of ownership with no supporting documents supporting the authority
to sell on behalf of the deceased owner; heirship affidavit, letters of
testamentary, court order, trust, power of attorney, etc.;
· Transfers with obvious forgery or alteration on any part of the transaction
· Transactions that transferred the wrong boat or outboard motor;
· Transactions that have no serial number (HIN/MIN) on record (does not apply
to registration of a USCG documented vessel);
· Transfer of ownership with an invalid marine dealer licensee number;
· No bill of sale, no invoice or tax affidavit signed by both seller and purchaser;
. Right of Survivorship form accepted after owner of record is deceased;
· Use of Power of Attorney after the owner of record is peceased; or
. Fraudulent and/or false entry of customer information
3.4.4. All transaction paperwork, titles, decals and registration cards required for processing
transactions must be batched and submitted to TPWD Headquarters weekly. This
paperwork shall be received not later than the following Friday of the next business week.
Delays in the submission of the associated documentation may result in the delay of titles
and other items which are fulfilled by TPWD Headquarters. Each Agent shall submit
paperwork in bundled order according to the TPWD Document Packaging and Processing
Procedures stated within the BRITS Users Manual.
3.5. Inventory:
3.5.1. The Agent shall be responsible for maintaining an inventory record of the registration
decals as they are issued by reconciling each decal against the Decal Distribution Log
Report which is available in BRITS and accounting for any discrepancies. The County
offices will be issued registration decal inventory and ID card stock to be used only for
situations of renewal of registration and replacement decals for the current owner of
record until programming resources can be dedicated to allow Agents to issue decals for
all registration transactions. Until that change occurs, registration decals and ID cards to
be issued due to a titling event or ownership transfer will be fulfilled through the TPWD
Headquarters office.
3.5.2. The Agent shall accept inventory mailed to the Agent by using the TPWD Decal
Consignment Confirmation Form. The Agent is responsible for returning the signed form
within seven (7) calendar days. The form will ensure that: (a) the Agent received the
proper inventory requested; (b) the inventory sent corresponds to the inventory listed on
the Decal Consignment Confirmation Form; and (c) a signature is provided confirming
receipt and responsibility of tracking TPWD inventory. Unused inventory must be
accounted for and returned when no longer valid for use.
3.5.3. Registration decals which are voided must be attached to the Void Request Form and
sent in with all other transaction paperwork.
3.5.4. The Agent is responsible for consigned inventory consisting of registration decals and ID
card stock paper. If the Agent cannot account for consigned inventory, the Agent shall be
responsible for remitting value of the lost inventory at a rate of $53 per piece of inventory.
TPWDwill not ship additional inventory until payment for lost inventory is received.
Page 6 of 13
TEXAS PARKS AND WILDLIFE DEPARTMENT
COUNTY BOAT AGENT AGREEMENT
3.5.5. TPWD will monitor Agents lost inventory payments and, after two such instances, TPWD
will require Agent to provide a reason for the repeat circumstances and a corrective action
plan to ensure no further instances of lost inventory. If not satisfied with the corrective
action plan, TPWD reserves the right to suspend the Agent from acting on behalf of
TPWD.
3.5.6. Agent shall receive applications, forms and other documents from TPWD in order to
complete transactions. These documents are considered supplies, not consigned
inventory, in that they have minimal monetary value. All forms can be printed from the
agency web site at: htto://www.towd.state.tx.us/fishboaVboaVforms/
3.5.7. Additional supplies can be requested by calling (512) 389-4479. Additional decal
inventory can be requested by contacting the TPWD Boat Section Field Liaison phone
bank at (512) 389-4393 or (512) 389-8090.
3.6. Staff: The Agent shall:
3.6.1. Maintain staff that is adequately trained in the maintenance and use of the
BRITS application. Agent shall ensure that all staff that works with the public have a
general knowledge of the services available and general knowledge of laws and
regulations that apply to each service as listed under the "Basics to Boat Transactions"
training document and the "Requirements for Specific Transactions" matrices.
3.6.2. Not release information regarding a boat or outboard motor with a status of "Stolen".
Each office shall contact TPWD to verify that the status is valid and notify their County,
City or TPWD law enforcement to provide information for recovery of the stolen asset.
This notification will not apply to situations where an insurance company is transferring
ownership due to the payment of a customer's theft claim.
3.6.3. Submit a BRITS Log-in Request Form (PWD 0057B) if any Agent has a change regarding
a current user of the system. This form must be signed by the Agent representative.
User changes include termination of employees, addition of employees or a change in an
employee's duties related to the system. User logons will not be shared or transferred
from one employee to another.
3.6.4. Notify TPWD Boat Titling and Registration Liaison at (512) 389-4393 or (512) 389-8090 of
any change in staff, office supervisor, business or mailing address, or phone number.
3.6.5. Request any changes for user's roles at least two (2) days in advance of the needed
change.
3.7. Sales Commission: Agent will be paid a 10% commission, or any other amount as established by
the Texas Legislature, on TPWD fees for sales made by the Agent as stated under the Texas
Parks and Wildlife Code, Chapter 31, Section 31.048(b).
3.8. System Configuration and Use: The Agent shall:
3.8.1. Obtain prior written consent of TPWD prior to disposing, lending or otherwise transferring
possession to another party other than the Agent's satellite office locations for any
materials (including inventory items) or supplies furnished under this Agreement.
3.8.2. Contract with TxDMV to support the internet connections and printers for issuing TPWD
related transactions.
3.8.3. Maintain appropriate inventory of ID card stock paper, applications, forms and decals
based upon sales volume. In order to responsibly budget resource expenditures, TPWD
may limit the quantities of supplies based on the number of transactions processed by
each Agent.
Page 7 of 13
"
TEXAS PARKS AND WILDLIFE DEPARTMENT
COUNTY BOAT AGENT AGREEMENT
3.8.4. Notify TPWD immediately if any unauthorized user obtains access to the system. Until
TPWD receives such notification, the Agent understands and agrees that the Agent shall
continue to be responsible to pay for all transactions that are processed through the
Agent's users.
3.9. Recordkeeping: The Agent shall:
3.9.1. Allow employees or representatives of TPWD or Texas State Auditor's Office access to
Agent's records related to this Agreement during normal business hours. After prior
notice and/or upon request by TPWD, Agent shall mail requested records to TPWD at
4200 Smith School Road, Austin, Texas, 78744. Further, Agent will allow TPWD and/or
Texas State Auditor's Office access to its records for at least three (3) years following
termination of this Agreement. Failure of Agent to allow access to or provide records as
required under this Agreement is a material default.
3.9.2. Comply with the Texas Sales Tax remittance requirements as outlined in the Texas Tax
Code and Chapter 31 of the Texas Parks and Wildlife Code.
3.10. Other Requirements: The Agent shall:
3.10.1. Not accept customer's remittances for transactions if the system is unavailable.
3.10.2. Furnish to TPWD, without undue delay, all information reasonably necessary to fulfill any
requirement of this Agreement.
3.10.3. Allow authorized employees or representatives of TPWD access to Agent's premises
during normal hours of business.
3.10.4. Be responsible for its actions and those of its employees, officers, or agents and, to the
extent permitted by law, indemnify and hold TPWD harmless from any claim or legal
action, resulting damages, costs and expenses that may be incurred by TPWD as a result
of direct or indirect actions of the Agent, its employees, officers, or agents.
3.10.5. Disclose any and all known or suspected conflicts of interest or potential conflict of
interest related to TPWD employees or TPWD Commissioners that may be involved,
either directly or indirectly, in any aspect of Agent's issuance of items under this
Agreement.
3.10.6. Implement and follow all rules and procedures provided in writing or available from the
Agency's web site to Agent.
4. TPWD RESPONSIBILITIES: TPWD will:
4.1. Establish a contact person to coordinate and to help resolve any issues between TPWD and Agent
expeditiously and fairly. TPWD will provide training aids for Agent and Agent's employees.
4.2. Maintain a help desk to provide assistance to Agent.
4.3. Provide Account Notices prior to sweeping funds from Agent's account(s) and daily activity reports.
4.4. Provide supplies and materials needed to perform duties under this Agreement such as ID card
stock paper, applications, decals, void request forms and other related forms.
5. SEVERABILITY: If any provision of this Agreement is held by a court of competent jurisdiction to be
contrary to law, the remaining provisions of this Agreement shall continue in full force and effect.
6. FORCE MAJEURE: None of the parties shall be considered in default of their obligations hereunder
(except the payment of money, which shall not be excused) if performance of such obligations is prevented
or delayed by acts of God or government, war, riots, acts of civil disorder, failure or delay of transportation,
Page 8 of 13
TEXAS PARKS AND WILDLIFE DEPARTMENT
COUNTY BOAT AGENT AGREEMENT
or such other causes as are beyond such party's control. The burden of proof for the need of such relief
shall rest upon the Agent. To obtain release based on force majeure, Agent shall file a written request with
TPWD.
7. WAIVERS: Agent understands that the terms of this Agreement are subject to change upon prior notice
by TPWD. The Parties agree that any waiver of any breach of any term or condition of this Agreement
shall not be deemed a waiver of any subsequent or prior breach.
8. ASSIGNMENT: Agent may not transfer or assign any part or the whole of this Agreement without prior
written consent of TPWD. This does not apply to a change of County Tax Assessor/Collector.
9. DISPUTES: The parties shall attempt to resolve all disputes arising from this Agreement but to the extent
that it is applicable and not preempted by other law, those disputes not resolved shall follow the dispute
resolution process provided for in Texas Government Code, Title 10, Chapter 2260. .
10. SPECIAL CONDITIONS: TPWD may cancel this Agreement without penalty if subsequent law
necessitates cancellation. Nothing in this Agreement is intended to waive any sovereign or governmental
immunity to which TPWD is entitled under law.
11. TERMINATION: Either party may terminate this Agreement with a minimum of thirty (30) calendar days
written notice. TPWD may terminate this Agreement without notice immediately following material default
by Agent. Upon termination of this Agreement the Agent shall:
11.1. Remit all monies due to TPWD, no later than the next regularly Scheduled Sweep Date following
the date of termination.
11.2. Submit all processed transaction documentation according to established schedule or prior to
closeout.
11.3. Provide a listing of all employees with electronic access for deactivation.
11.4. Return all unused TPWD inventory and work with TPWD to reconcile any allocation discrepancies.
12. RIGHT TO AUDIT: Agent understands that acceptance of funds under this contract acts as acceptance of
the authority of the State Auditor's Office, TPWD, or any successor agency to conduct an audit or
investigation in connection with those funds. Agent further agrees to cooperate fully with the above parties
in the conduct of the audit or investigation, including providing all records requested.
13. NOTICES: All notices given by any party or required under this Agreement shall be in writing and
addressed and delivered to the relevant party or parties at the following locations:
For TPWD:
Texas Parks and Wildlife Department
Boat Titling and Registration Section
Attention: Frances Stiles
4200 Smith School Road
Austin, Texas 78744
For AGENT:
Calhoun County
Attention: Ms. Gloria Ochoa
PO Drawer 6
Port Lavaca, Texas, 77979-0006
14. COMPLETE AGREEMENT: This Agreement and the attached Schedules 1 and 2 represent the complete
Agreement and understanding of the parties with respect to the subject matter herein, and supersede any
other understanding, written or oral. This Agreement may be amended by written agreement of both
Parties which will be attached to the original agreement. All such amendments are subject to the terms
and conditions of this Agreement not specifically amended thereby.
Page 9 of 13
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TEXAS PARKS AND WILDLIFE DEPARTMENT
COUNTY BOAT AGENT AGREEMENT
15. AUTHORITY TO BIND: The signatories to this Agreement represent and warrant that they have the'
authority to enter into this Agreement and that they have authority to bind the entity on whose behalf they
execute this Agreement.
16. SIGNATURE AND DELIVERY INSTRUCTIONS: Agent shall sign this page, make a copy, and send the
original to TPWD. Upon signature of TPWD's representative, a copy of the completed agreement will be
made and sent back to Agent for its records. If original signatures are desired for Agent's copy, Agent
shall obtain signatures on two identical agreements and, upon receipt, TPWD's representative will sign
both and return the second back to Agent.
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County Agent .
GLORIA A. OCHOA
Title: TAX ASSESSOR-COLLECTOR
Title: Director of Purchasing, Contracts and Distribution
Services
Date:
Date:
/0/;2/;0
Title:
Date:~ ....;)..3-10
County Agent
Title:
Date:
Page 10 of 13
TEXAS PARKS AND WILDLIFE DEPARTMENT
COUNTY BOAT AGENT AGREEMENT
Schedule 1
Schedule for Sweeping Revenue
Between TPWDand Calhoun County Tax Assessor-Collector (Agent)
1. Scheduled Sweeps:
1.1. Account Notice Date will occur on Monday each week. The Scheduled Sweep Date (Wednesday)
shall occur two (2) business days after the Account Notice (Monday). Whenever the scheduled
sweep date falls on a U.S. Federal Reserve holiday, the scheduled sweep date will be the next
business day after the holiday. (See Scheduled Sweeps, Para. 3.1.8).
1.2. The Account Notice will encompass one Sales Period and include the sales made during each Day
of Sales that the office was conducting business. The Sales Period begins on Monday and ends
on Sunday.
1.3. Offices with substations that deposit funds into the same bank account can generate an Agent
Activity Report and Account Notice for each office. A combined Agent Activity Report and Account
Notice will be available which shows the combined totals for all offices with the same bank
account.
Page 11 of 13
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TEXAS PARKS AND WILDLIFE DEPARTMENT
COUNTY BOAT AGENT AGREEMENT
Schedule 2
Calhoun County Office Information
MAIN OR PRIMARY OFFICE:
2. Federal Employer's Identification Number: . 74-6001923
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1. County Office Name:
Calhoun County Tax Assessor Collector
3. Bank Account Type [1g Checking'or Q Savings
4. Routing/Transit Number:
113105025
5. Account Number:
"
3100204101
PODrwr6 -~
6. Mailing Address:
City, State, Zip: Port Lavaca... TX . 77979
7. Physical Address: 211 S. Ann St., >Ste 101
Or D Check if same as mailing address
City, State, Zip: Port Lavaca, TX 77979
8. Office Coritact Information:
. Office Manager's Name:
Gloria A. Ochoa
. Telephone Number:
361-553-4433
. Fax Number:
361-553-4442
SATELLITE OR SUB-OFFICE:
1 . Office Name:
2. Federal Employer's Identification Number:
Or D Check if same as main office
3. Bank Account Type D Checking or D Savings
4. Routing/ Transit Number:
Or D Check if same as main office
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Or D Check if same as main office
,;
6. Mailing Address:
City, State, Zip:
7. Physical Address:
Or D Check if same as mailing address
II
City, State, Zip:
8. Office Contact Information (need separate contact names for each office location):
. Office Manager's Name:
. Telephone Number:
. Fax Number:
Page 12 of 13
. '
TEXAS PARKS AND WILDLIFE DEPARTMENT
COUNTY BOAT AGENT AGREEMENT
SATELLITE OR SUS-STATION OFFICE(S):
1. Office Name:
2. Federal Employer's Identification Number:
Or 0 Check if same as main office
3. Bank Account Type 0 Checking or 0 Savings
4. Routing/ Transit Number:
Or 0 Check if same as main office
5. Account Number:
Or 0 Check if same as main office
6. Mailing Address:
City, State, Zip:
7. Physical Address:
Or 0 Check if same as mailing address
City, State, Zip:
8. Office Contact Information (need separate contact names for each office location):
. Office Manager's Name:
· Telephone Number:
· Fax Number:
SATELLITE OR SUS-STATION OFFICE(S):
1. Office Name:
2. Federal Employer's Identification Number:
3. Bank Account Type 0 Checking or 0 Savings
Or 0 Check if same as main office
4. Routing/ Transit Number:
Or 0 Check if same as main office
5. Account Number:
Or 0 Check if same as main office
6. Mailing Address:
City, State, Zip:
7. Physical Address:
Or 0 Check if same as mailing address
City, State, Zip:
8. Office Contact Information (need separate contact names for each office location):
· Office Manager's Name:
. Telephone Number:
. Fax Number:
COPY AND PROVIDE ADDITIONAL SHEETS IF NEEDED FOR ADDITIONAL LOCATION(S).
Page 13 of 13
REQUEST CHANGE VOTING PRECINCT #17 FROM THE VILLAGE CLUB HOUSE TO THE BAUER
COMMUNITY CENTER TO BE COMBINED WITH PRECINCT #16:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve the
request for change of Voting Precinct #17 form the Village Club House to the Bauer Community Center to
be combined with Precinct #16. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted
in favor.
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The Commissioners Court of Calhoun County do hereby approve changing voting
poll for precinct 17 from the Village Club House to the Bauer Community Center
for this November 2, 2010 election and any elections after that, making the Bauer
Community Center a permanent polling place for precinct 17.
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Commissioner, Pet. 2
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Signed this 23th day of September 2010.
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UPDATED JOB DESCRIPTION FOR DIRECTOR OF NURSES AT CALHOUN COUNTY HEALTH
DEPARTMENT: ~ ·
A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to approve updating
the Job Description for Director of Nurses at Calhoun County Health Department. Commissioners Galvan,
Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
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CLASS NO. 14005
Calhoun County Job Description
DIRECTOR OF NURSES
EEO-4 CATEGORY:
EEO-4 FUNCTION:
Professional
8-Health
PAY GROUP: 24
FLSA STATUS: Exempt
SUMMARY OF POSITION
Supervises LVNs and any other employees; coordinates services between and among outside
agencies, and provides quality public health nursing services to meet the needs of Calhoun County
citizens and visitors.
ORGANIZATIONAL RELATIONSHIPS
1. Reports to:
Commissi()rier's Court and consulting Medical Director.
2. Directs:
Licensed Vocational Nurses and other employees.
3. Other:
Has frequent contact with elected county officials and personnel, state,
and county agencies, physicians, drug companies, medical centers, and
hospitals, and the general public.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Supervises Licensed Vocational Nurses (lVNs) and other employees, including assigning and reviewing
work and recommending and carrying out personnel actions such as hiring, transferring, promoting,
disciplining, or dismissing employees;
Manages adult health screening, immunizations and tuberculosis control activities;
Prepares and monitors annual budget;
Prepares correspondence and reports;
Conducts presentations for Calhoun County Safety Committee;
Prepares for and conducts staff meetings;
Performs and oversees lab tests, including venipunctures for HIV, RPR, glucose and cholesterol;
Responds to the needs of the public and provides referrals to appropriate healthcare providers and
agencies;
Provides patient care and consultations when necessary;
Travels to various locations on a regular basis to assist with or participate in clinics and other
activities; and
Performs "on-caW' duty (i.e. monitors temperature of vaccines, hurricanes, and communicable
disease epidemics.
Calhoun County Job Description
Page 1 of 4
CLASS NO. 14005 (Continued)
. Performs such other related duties as may be assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: Standard office practices and procedures,professional nursing, principles of
supervisory management, preparation and monitoring of department budget, and the local political
system.
Skill/Ability to: Operate computer, including standard word processing and spreadsheet software,
read manuals, letters, and memos; communicate effectively, both orally and in writing; write and
interpret policies and procedures; assess situations and make swift decisions; work effectively and
efficiently under stressful situations; and establish and maintain effective working relationships with
other agencies, co-workers, and the public.
ACCEPTABLE EXPERIENCE AND TRAINING
Bachelor's degree or Associate degree in Nursing, plus two years of experience as a Registered Nurse
CERTIFICATES AND LICENSES REQUIRED
.licensed as a Registered Nurse (RN) by the Texas Board of Nurse Examiners
Current Texas driver's license.
SIGNATURES
Employee's Signature
Supervisor's Signature
Date
Date
Calhoun County, Texas is an Equal Opportunity Employer. In compliance with the Americans with
Disabilities Act, Calhoun County will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential
accommodations with employer.
Applicants may be required to submit to pre-employment testing including, but not limited to drug
and alcohol screening, physical, driving records check, reference check, criminal background check,
credit check or any other test that the Department Head or Elected Official may deem necessary.
Calhoun County Job Description
Page 2 of4
CLASS NO. 14005 (Continued)
ADA Information
This attachment provides information on the job relating to the Americans with Disabilities Act.
FREQUENCY DEFINITIONS
The following frequency definitions are to be used in completing the Physical Environment and the Non-
Physical Environment sections of this form:
C
F
o
R
N
Constantly (2/3 or more of the time)
Frequently (from 1/3 to 2/3 of the time)
Occasionally (up to 1/3 of the time)
Rarely (less than one hour per week)
Not Applicable (does not apply in this job)
Descriptive examples of physical job actions (please use the letter corresponding to the appropriate frequency):
- ----r- -Re_quir:.emer'lt-lIiIe_quency) Example
Lifting (specify weight): up to 30# R Vaccine shipments (30#)
Sitting: F Computer: desk work
Standing: F From office to office
Walking, on normal, flat surfaces: F Office
Walking, on uneven surfaces: R In the community
Walking, on slippery surfaces: R In the community
Driving: R In the community
Bending (from waist): R Bending down to give shots to children, etc
Crouching/Squatting: N
Kneeling: R
Crawling: N
Twisting: R
Reaching: R
Balancing: 0
Carrying: 0
Pushing: R
Pulling: R
=
=
=
=
PHYSICAL ENVIRONMENT
Throwing: N
Repetitive Motion: F
Fingering (fine dexterity, picking, pinching): F
Handling (seizing, holding, grasping): F
Wrist Motions (repetitive flexion/rotation): F
Feet (foot pedals): R
Reaching into lower cabinets
Giving children shots while reaching for equipment
Retrieving files, answering telephones
Carrying files and supplies
File drawers, wheel chairs
Supplies (on dolly)
Computer, vaccine administration
Computer, vaccine administration
Stabilizing site during injections
Computer, vaccine administration
Car
Calhoun County Job Description
Page 3 of 4
CLASS NO. 14005 (Continued)
SENSORY REQUIREMENTS
Descriptive examples of sensory demands:
Sensory Demand Frequency
Color (perceive/discriminate) C
Sound (perceive/discriminate) F
Taste (perceive/discriminate) N
Odor (perceive/discriminate) F
Depth (perceive/discriminate) F
Texture (perceive/discriminate) F
Visual (perceive/discriminate) C
Oral Communications abiHty C
NON-PHYSICAL ENVIRONMENT
'Descriptive examples of non-physical demands:
Non-Physical Demand Frequency
Time Pressures (e.g., meeting deadlines) F
Noisy/Distracting Environment R
Performing Multiple Tasks Simultaneously F
Danger/Physical Abuse R
Deals With Difficult People R
Periods of Idle time, Interspersed with Emergencies Requiring Intense Concentration R
Emergency Situations R
Tedious, Exacting Work F
Works Closely with Others as Part of a Team C
Works Alone F
Irregular Schedule/Overtime R
F(equent Change of Tasks F
Other (describe)
WORK ENVIRONMENT
1. Description of the degree of physical activity and effort required to perform your job, as well
as any associated safety hazards and the level of risk of personal injury of illness (if any):
Job-related injury is minimal; some risk of personal injury from children being immunized;
needle sticks.
2. Job exposure to environmental factors (if any), including extreme temperatures, respiratory
hazards, airborne diseases, vibrations, loud noises, or other sources of discomfort:
Exposure to communicable disease, airborne diseases (TB), infectious diseases.
Calhoun County Job Description
Page 4 of 4
AMENDMENT TO THE CALHOUN COUNTY EMPLOYEE POLICY MANUAL:
A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to approve
Amendment to the Calhoun County Employee Policy Manual. Commissioners Galvan, Lyssy, Fritsch,
Finster and Judge Pfeifer all voted in favor.
BREAKS FOR NURSING MOTHERS
The Patient Protection and Affordable Care Act amended the Fair Labor Standards Act to require
reasonable breaks for nursing mothers to express breast milk during the first year following the
birth of a child.
Calhoun County will provide two paid 30 minute breaks daily for nursing mothers. The nursing
. mother will be allowed whatever time i~ needed to express breast milk, however, if the break is
longer than 30 minutes in duration, the break time will be unpaid time off.
The mother will be given a private location, other than a bathroom. The location will be shielded
from view and free from intrusion and appropriate for expressing breast milk. The specific
location will be determined on a case by case basis.
Calhoun County does not allow any retaliation against nursing mothers for asking for this break.
Nursing mothers are entitled to this break for 1 year following the birth oftheir child.
All other employee breaks are determined by each department head and are not required to be
given. If your department provides you with a break, they may not be accumulated or used for
time off. The Fair Labor Standards Act does not require any breaks other than for nursing
mothers, however if paid breaks are provided for employees, nursing mothers must be given the
same amount of paid break time.
CALHOUN COUNTY EMPLOYEE
POLICY AND PROCEDURE MANUAL - Page 25
CALHOUN COUNTY EMPLOYEE
POLICY AND EMPLOYEE PROCEDURE MANUAL
. Amended by Calhoun County Commissioners' Court on this the 23rd day of September, 2010
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Michael J. I>feife County Judge
Calhoun County, Texas
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Precinct No.2
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Neil ritsch, CommIsSIOner
Precinct No.3
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Kenneth Finster, Commissioner
Precinct No.4
ATTEST:
,Anita Fricke, County Clerk
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APPROVE THE PRELIMINARY PLAT FOR KOINONIA POINT SUBDIVISION:
A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to approve the
preliminary plat for Koinonia Point Subdivision. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge
Pfeifer all voted in favor.
APPROVE DRAINAGE PLAN FOR KOINONIA POINT SUBDIVISION:
Passed on this Agenda Item at this time.
ESTABLISH OCTOBER 28, 2010 AS THE DATE:FOR PUBLIC HEARING REGARDING PETITION
TO VACATE A 4.22 ACRE PORTION OF OUTBLOCK 38, PORT O'CONNOR TOWNSITE OUTLOTS,
AS RECORDED IN VOLUME 2, PAGE 1 OF THE DEED RECORDS OF CALHOUN COUNTY, TEXAS:
A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to establish October
28, 2010 as the date for the Public Hearing regarding Petition to vacate a 4.22 acre portion of Outblock
38, Port O'Connor Townsite Outlots, as recorded in Volume 2, Page 1 of the Deed Records of Calhoun
County, Texas. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
REVISE THE RULES AND REGULATIONS FOR THE PORT O'CONNOR COMMUNITY CENTER:
Passed on this Agenda Item at this time.
ADD CALHOUN COUNTY HISTORICAL COMMI,SSION TO THE LIST OF EXEMPT ENTITIES FOR
THE RENTAL OF THE AGRICULTURAL BUILDING AT THE CALHOUN COUNTY FAIRGROUNDS:
A Motion was made by Judge Pfeifer and seconded by Commissioner Lyssy to add Calhoun County
Historical Commission to the list of exempt entities for the rental of the Agricultural Building at the
calhoun County Fairgrounds. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in
favor.
NORTEL SWITCH SERVICE AGREEMENT WITH SURE CALL TELECOM, INC:
A Motion was made by Judge Pfeifer and seconded by Commissioner Fritsch to approve the Nortel Switch
Service Agreement with Sure Call Telecom, Inc. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge
Pfeifer all voted in favor.
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SWITCH SERVICE AGREEMENT
AGREEMENT between Sure Call Telecom Inc, hereinafter designated as the "Company" and
Customer indicated below hereinafter designated as the "Customer".
Company: Sure Call Telecom Inc.
Address: 9720 Coit Rd, Suite 220-215
PIano TX 75025
Company Contact: Wayne Page
Phone: 254-315-7890
Fax: 214-872-3447
Email: surecallcom@yahoo.com
Customer: Calhoun County
Address: 211 S Ann
Port Lavaca Texas 77979
Customer Contact: LaDonna Thigpen
Phone: 361-553-4400
Fax: 361-553-4444
Email: ladonna.thigpen@calhouncotx.org
1. Telephone Switch Eauipment Specs and Port Counts:
System: Nortel Meridian llC Cabinet System (2 Cabinets)
Physical Location: 211 S Ann, Port Lavaca, TX
Software: Release 4.0
Wired Base Ports: 248
Analog Station Ports: 80
IP Station ISMs: 0
Analog Trunk Ports: 0
Digital Station Ports: 144
Digital Trunk Ports: 24
Voice Gateway Media Card Ports: 0
Meridian Mail Ports: 4
Call Pilot Ports: 0
Power: AC Power with 1 battery backup per cabinet (total of 8 cells)
Other/Mise:
Signaling Servers: 0
2. Reauested Covera2e Schedule:
. Note: Pricing for these services is based on the wired port size of the customer PBX system
and associated equipment. If system size is expanded via addition of new hardware, Last
Call Telecom Inc. reserves the right to adjust maintenance contract pricing accordingly.
(a) Technician on call Monday through Friday 8am-5pm. *
Note: If service is desired before 8AM, after 5PM, or on weekends/holidays, that service will
be billable at then current labor rates. **
(b) Nortel Switching System Hardware.
* Response by telephone/dial up to major service affecting failure within 2 hours. An onsite
visit will be scheduled once it is collectively determined by both the Company and the
Customer that remote troubleshooting via telephone/dial up did not resolve the failure. Minor
(non-emergency) trouble will be scheduled for a time agreeable to both the customer and the
company.
Labor cost for covered services is included in this contract.
STC company confidential/labor rates! telephone switch service agreement/Calhoun County, Port Lavaca TX
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** Response by telephone/dial up to major service affecting failure within 4 hours. An onsite
visit will be scheduled once it is collectively determined by both the Company and the
Customer that remote troubleshooting via telephone/dial up did not resolve the failure. Minor
(non-emergency) trouble will be scheduled for a time agreeable to both the customer and the
company.
Labor cost will be charged at then.current rates. Applicable overtime and/or
weekend/holiday rates may be charged.
3. Requested Services:
Services
Base (Mon-Fri, 8-5, parts & labor) *
On-site service after 5
On-site service weekends, holidays
House cabling/jacks
Plant cabling
2xxx Digital phones
39xx Digital phones
MACs Included
Quarterly Cost:
Yearly Cost:
$1,750.00
$7,000.00
Included
Yes
No
No
No
No
No
No
No
*Notel: As per customer request, this contract only provides labor Monday to Friday, 8:00AM to 5:00
PM. At customer request, service visits can be performed at other times, but labor will be billable at
then standard rates.
Coverage Period: 12 Months (Sep 14,2010 through Sep 13,2011)
Note: First month's payment due prior to start of coverage. (Terms and Conditions, Item # 7)
Billing Frequency: Yearly or Quarterly
4. Terms and Conditions:
This Agreement is to be performed in accordance with Sure Call Telecom Inc. Standard Terms and
Conditions attached hereto and incorporated herein.
STC company confidential/labor rates! telephone switch service agreement/Calhoun County, Port Lavaca TX
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Sure Call Telecom Inc.
SWITCH SERVICE AGREEMENT TERMS AND CONDITIONS
I. DEFINITIONS: As used in this Service Agreement ("Agreement"): (A) "SCT' shall mean Sure Call Telecom Inc.; (B) "Customer" shall
mean the party requesting SCT 's services; (C) "The Parties" or "a Party" shall mean either Customer, SCT, or both.
2. ELIGIBILITY/INSPECTION: All equipment that has experienced a lapse in SCT service coverage (or factory warranty coverage), or has had no
service history with SCT within the previous ninety (90) days, is subject to inspection by SCT prior to eligibility for any service under this Agreement.
Customer is subject to charges for this inspection service at SCT's then current time and materials rates.
3. AGREEMENT TERMS: (A) Agreement term shall commence on the date indicated in the service agreement, unless service has commenced prior to
date of service agreement or prior to contract signing, and remain in effect at initial price to end of period covered; (8) For multi-year contracts, this
agreement may be terminated by either party by giving written notice of their intent to terminate thirty (30) days prior to the natural anniversary date.
4. RENEWAL: (A) Each year SCT shall submit a written notice, sixty (30) days prior to the anniversary date, covering any changes to the original
Agreement if such changes occur. Customer is required to submit signed renewal documents approving changes in equipment and price ten (10) days
prior to expiration date. Renewals not signed and submitted by the anniversary date are subject to immediate cancellation whereby SCT reserves
the right to refuse to provide service until Agreement is signed and returned. Annual price may be adjusted on the renewal date from the original
approval date, to reflect the current market conditions and results of a historical cost analysis associated with Customer's prior contracts; (B) For
any additional services outside the Scope of Services purchased under this Agreement, Customer shall be billed at SCT's then current time and
materials rates.
5. HOURS OF SERVICE: (A) Base telephone system support will be performed during normal working hours, Monday _ Friday, 8:00 a.m. - 5:00
p.m., or as otherwise agreed; (Please review sections 2 & 3 of this switch service agreement)
6. EXCLUSIONS/SERVICE TYPES: (A) See Exbibit A for specific equipment and components not covered by tbis Agreement.
7. PA YMENT TERMS: Payment for this Agreement shall be net thirty (30) days from invoice date at the applicable contract rates. One full prepayment
for all Agreements is required prior to the start of service and is based on billing terms. All Agreements totaling five-thousand dollars ($5,000.00) or
less per annum are subject to annual billing. Late fees of one and one-half percent (1.5%) per month of total invoice amount will be charged for
payments received after agreed upon due dates. SCT reserves the right to discontinue its services any time payments have not been received by
SCT on or before the due date as indicated on the invoice.
8. TAX: SCT 's price is exclusive of any applicable tax. If LCT is re9uired to payor collect any tax or government charges in connection with the
services or materials furnished under this Agreement, whether existing or imposed in the future, an additional charge will be made therefore and paid
by Customer unless SCT is provided with a proper tax exemption certificate.
9. SCT'S REPRESENTATIONS, WARRANTIES, AND RESPONSIBILITIES: (A) (Customer), during the term of this Agreement, will maintain the
aforementioned equipment during its normal operation, and perform whatever service may be necessary to guard against malfunctions and
breakdowns of said equipment. SCT will perform remote troubleshooting, and onsite repairs only if authorized by SCT management. (B) All repairs
by SCT shall comply with the equipment manufacturer's published standards and/or specifications. Repairs shall return failed/inoperative equipment
to operative condition. Failed/inoperative parts/equipment shall be replaced with equivalent (Iike-for-Iike) parts/equipment. If Iike-for-like parts are
no longer available (due to manufacturer discontinuance, vintage, recall, etc.), STC is not required to upgrade, expand, or re-engineer said
parts/equipment. (C) Maintenance of the telephone switching system shall comply with the recommendations published by the manufacturer. If
maintenance is not possible due to customers schedule then SCT shall not be held responsible for maintenance not completed due to circumstances
beyond its control; (0) SCT shall not be required to perform tests, install any items, or make modifications that may be required or directed by
insurance companies, government, state, municipal, or other agency having jurisdiction unless requested by Customer as an additional service to be
billed separately at SCT 's then current time and materials rates; (E) SCT shall not be required to enable or disable fire protection systems or security
systems in order to perform installation or maintenance, remedial inspections, troubleshooting, or repairs to said equipment; (F) SCT shall not be
liable for damages to the equipment if Customer authorizes service, operation, and/or modification of said equipment by another party whereby it
results in a shut down, removal or alteration of the equipment by the other party. In the event of such occurrence, SCT reserves the right to
immediately terminate the maintenance Agreement, or if SCT agrees to continue services, then SCT will invoice separate of this Agreement for costs
incurred to return the equipment to industry standards, in accordance with SCT 's then current time and materials rates, and SCT shall not be liable for
future damages arising from the services performed by the Customer-authorized third party; (0) SCT shall not be liable for repairs or service to the
STC company confidential/labor rates/ telephone switch service agreement/Calhoun County, Port Lavaca TX
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equipment if damaged by any acts of god including hurricane, fire, lightening, tornado, sandstorm, hail, explosion, earthquake, smoke, aircraft, motor
vehicle, building collapse, riot, vandalism, power failure, neglect, misuse, accident, failure of the Customer to perform such acts of service on its part
required to be performed in accordance with the manufacturer's recommendations for the equipment in question or under this Agreement, failure of
other equipment not covered by this Agreement which is either attached, connected to, or otherwise supports the operation of the equipment covered
by this Agreement, or misuse or abuse of the equipment by the Customer or a Customer-authorized third party.
SCT 's obligations hereunder are in lieu of and exclude all warranties, express or implied, including, without limitation, warranties of merchantability
or fitness for a particular purpose.
10. CUSTOMER'S REPRESENT A TlONS, WARRANTIES, AND RESPONSIBILITIES: (A) The Customer hereby warrants that, prior to the effective
date of this Agreement, the equipment which is the subject of this Agreement has been properly maintained and serviced in accordance with the
manufacturer's recommendations. If SCT determines the equipment subject to this Agreement has not been properly maintained and/or has a pre-
existing condition whereby SCT must perform maintenance to bring the equipment up to such standards, then all costs shall be born by the Customer
at SCT 's then current time and materials rates; (B) Customer is liable for all parts, labor, and expenses (at SCT's then current time and materials
rates) incurred by SCT to evaluate, diagnose, and repair equipment found defective due to faulty manufacture within the terms of each equipment
manufacturer's warranty; (C) Customer shall be liable for all parts and labor not covered by this Agreement; (D) Customer shall arrange access to
the buildings, arrange use of building services, keep areas adjacent to the equipment free of extraneous materials, move any fixtures, walls, or
partitions needed to perform the work under this Agreement, and promptly notify SCT of any unusual operating conditions prior to the time when
SCT is scheduled to be on site. Customer shall indemnify SCT for any damages incurred by SCT, including attorneys fees, resulting from
Customer's failure to secure a right of access for SCT to any service site; (E) SCT shall not be liable for equipment damage resulting from a lapse in
time created by Customer delays of prior scheduled services. In the event of such occurrence, SCT may require Customer to pay all costs, including
but not limited to, parts and labor associated with bringing the equipment back to industry standards. Invoicing for such occurrence shall be separate
of this Agreement and be at SCT 's then current time and materials rates; (F) Customer shall notify SCT within a reasonable time ifa Customer-
authorized third party is scheduled to be on-site so that SCT may accompany said third party, subject to SCTs then current time and materials rates.
II. SUBCONTRACTING: SCT reserves the right to subcontract any portion of the services provided for under this Agreement without the prior
Consent of Customer.
12. SAFETY PERSONNEL: (A) If OSHA or any other federal, state or local government, trade association, or contractual regulations or standards
require a "safety person" to be on site during Installation, Maintenance or other services, Customer shall be responsible for advising SCT of same
and providing for such a person at the site at Customer's cost and Customer shall indemnify SCT for any damage caused by SCT in the event
Customer fails to do so. If SCT agrees, in writing, to provide fqr a safety person, Customer will be billed for such person's time at SCT 's then current
time and materials rates; (B) In the event Customer does not notify SCT of any unusual operating conditions and/or unusual equipment location,
then SCT may refuse to perform services, void, or make necessary changes to Agreement if said unusual conditions threaten the safety of SCTs
employees. Such refusal to perform or changes to this Agreement shall not in any way diminish Customer's duties under Paragraphs 7 and 10 above.
13. FORCE MAJEURE: (A) During the term of this Agreement, the Customer assigns its rights as the owner of the equipment to SCT for the purpose of
obtaining parts and support services from the manufacturer. SCT shall act as Customer's agent in this regard; (B) SCT shall not be liable for delays in
obtaining parts or providing services caused by situations beyond its control, including but not limited to acts of God, epidemics, war, riots,
transportation delays, acts of terrorism, strikes, lockouts, or the inability to obtain parts from its normal suppliers. In the event of a delay caused by
any of the above, SCTs time to perform said services shall be reasonably extended.
14. LIMITATION OF DAMAGES: SCTs annual liability for any cause whatsoever shall not exceed in value the total of the annual service charges paid
by the Customer, except in the event that such damage to the equipment has been caused by SCTs personnel while at the site of the Customer
performing an examination, maintenance, or emergency service; and then, only to the extent of the replacement parts and the
installation thereof. In no event shall SCT be liable for the loss of profits, indirect, special, consequential, or other similar damages, including but not
limited to loss of use of associated equipment, investment cost of substitute facilities, rental of equivalent equipment, or claims of the Customer for
damage arising out of any breach of this Ag;eement or obligations under this Agreement.
15. INDEMNIFICA TlON: SCTand Customer shall defend, inderpnify, and hold harmless each other, each other's officers, employees, and agents, from
and against any and all claims, liabilities, damages, demands, losses, causes of action and suits, including reasonable attorney's fees incident thereto, to
the extent they result directly from or out of (A) Any injury or death of any person or damage to or destruction of any property caused by the negligent
acts, errors, omissions, or willful misconduct of either party; or (B) Any violation of federal or state regulations, orders, rules or the violation of any
STC com"anJ confidential/labor rates/ telephone switch service a~eement/Calhoun Count, Port Lavaca TX
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other governmental entity by either party, its agents or employees; or (C) Any breach of Warranty or any negligent performance by either party of its
obligations under this Agreement.
16. DISPUTE RESOLUTION/TERMINA TION: (A) In the event of unsatisfactory performance or breach of any portion of this Agreement, by either
party to this Agreement, the parties agree to negotiate promptly, in good faith, and according to the agreements herein as to proper adjustment for said
unsatisfactory performance or breach, except for any breach for non-payment which shall be governed by Paragraph 7 above, and shall commence
negotiations within seven (7) days of receipt of written demand by either party. Each party shall have the right to cancel this Agreement only upon
failure of mutual agreement, within thirty (30) days of receipt of any written demand specified above; (B) If termination by Customer occurs prior to
the natural expiration date and is without cause then all monies owed to SCT for the full term must be paid in full at time of termination. Monies not
paid at time of termination will accrue at one and one-half percent (1.5%) interest per month; (C) In the event the settlement of any controversy
or claim arising out of or related to this Agreement as to breach thereof cannot be concluded by the parties to the Agreement within thirty (30) days,
and if neither party decides to cancel the Agreement, such claims shall be submitted to Arbitration. Such arbitration shall be in accordance
with commercial arbitration rules then in effect by the American Arbitration Association; and both parties agree to abide by the decision resulting
from such arbitration. Ifnecessary, the decision of the American Arbitration Association may be enforced by the courts having jurisdiction
over this Agreement; (D) In the event arbitration or legal action is brought by either party to this Agreement, the prevailing party shall be entitled
to reimbursement of costs and attorney's fees by the other party; (E) The laws of the State of Rhode Island shall apply and bind the parties
in any and all questions arising hereunder, regardless of the jurisdiction in which the action or proceeding may be initiated or maintained.
17. MODIFICA TIONS/WAIVERS: Reference to Customer's request for quotation or other documents is made part of this Agreement only to the extent
such items or terms are consistent with this Agreement. No agent or employee of SCT shall have authority to waive any clause of this Agreement
unless approval is obtained from SCT in writing and signed by an authorized representative of SCT.
18. MERGER/INTEGRATION: This Agreement, including the attached Exhibit(s), all pages attached hereto, and any amendments hereto, represent the
sole Agreement between the parties, with neither party relying upon any representation or promises not incorporated in writing herein. No
modification of this agreement, or waiver hereunder, shall be binding unless the same is in writing and duly executed by the authorized
representatives of the parties hereto.
19. ASSIGNMENT/DELEGATION: Neither Customer nor SCT may assign this Agreement or any of its rights hereunder without prior written consent
of the other. Such consent shall not be unreasonably withheld. This Agreement shall be binding on the parties hereto, their heirs, successors, and
assigns.
20. SEVERABILITY: If any section or part of these_Terms and Conditions is or becomes illegal, unenforceable, or invalid, then such part or section
shall be struck from these Terms and Conditions and the remainder of this Agreement shall remain in full force and effect.
IN WITNESS THEREOF, the Parties have set their hands and seals on the date below.
Name:
Agreement Accepted by (Customer Rep):
~)~r:
Agreement Offered by (SCT Rep):
Name: Wayne Page
J
I
Title:
Title: Technical Director, Sure Call Telecom Inc.
Phon~ 361-553-4600
Phone: 254-315-7890
Email:
mike.pfeifer@calhouncotx.org
Email: wpage@sctsu~ifom
Sig: il, lot (
Date: 00 I 1,;1...0 10
I
Sig: Michael J. Pfeifer
Date: September 23, 2010
STC com an confidential/labor rates/ tele hone switch service a eement/Calhoun Count , Port Lavaca TX
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Exhibit "A"
Svstems which are not covered bv this al!reement
. Power systems to include DC rectifier plants, UPS's, generators and inverters.
. HV AC systems/alarm systems/sprinkler, halon or associated fire suppression systems.
. Main distribution frames (structures), and electrical fixtures.
. All other vendors' telecommunications equipment located at this facility.
. Inside/Outside cable plant facility equipment & associated cabling.
STC company confidentiaVlabor rates/ telephone switch service agreement/Calhoun County, .Port Lavaca TX
i\
P..,na 7 nf' Q
APPROVE THE ENGAGEMENT OF RUTLEDGE CRAIN &. COMPANY, PC, CERTIFIED PUBLIC
ACCOUNTANTS, TO PERFORM THE AUDIT OF THE COUNTY'S FINANCIAL STATEMENTS FOR
THE YEAR ENDING DECEMBER 31, 2010 AT AN ESTIMATED FEE OF $37,350 AND AUTHORIZE
THE COUNTY JUDGE TO SIGN THE ENGAGEMENT LETTER:
A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to approve the
engagement of Rutledge Crain & Company, PC Certified Public Accountants, to perform the audit of the
County's Financial Statements for the year ending December 31,2010 at an estimated fee of $37,350
and authorize the County Judge to sign the Engagement Letter. Commissioners Galvan, Lyssy, Fritsch,
Finster and Judge Pfeifer all voted in favor.
t
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RUTLEDGE CRAIN & COMPANY, PC
CERTIFIED PUBLIC ACCOUNTANTS
2401 Garden Park Court. Suite B
Arlington, Texas 76013
September 8, 2010
Calhoun County, Texas
c/o Ms. Cindy Mueller, County Auditor
County Courthouse Annex
202 S. Ann Street, Suite B
Port Lavaca, TX 77979
We are pleased to confirm our understanding of the services we are to provide Calhoun County, Texas
(the "County") for the year ended December 31, 2010. We will audit the financial statements of the
governmental activities, the business-type activities, the aggregate discretely presented component units,
each major fund, and the aggregate remaining fund information, which collectively comprise the basic
financial statements of the County as of and for the year ended December 31, 2010. Accounting
standards generally accepted in the United States provide for certain required supplementary information
(RSI), such as management's discussion and analysis (MD&A), to supplement the County's basic
financial statements. Such information, although not a part of the basic financial statements, is required
by the Governmental Accounting Standards Board who considers it to be an essential part of financial
reporting for placing the basic financial statements in an appropriate operational, economic, or historical
context. As part of our engagement, we will apply certain limited procedures to the County's RSI in
accordance with auditing standards generally accepted in the United States of America. These limited
procedures will consist of inquiries of management regarding the methods of preparing the information
and comparing the information for consistency with management's responses to our inquiries, the basic
financial statements, and other knowledge we obtained during our audit of the basic financial statements.
We will not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence, to express an opinion or provide any assurance.
The following RSI is required by generally accepted accounting principles and will be subjected to
certain limited procedures, but will not be audited:
1. Management's discussion and analysis,
2. Budgetary comparison schedules presented as required supplementary information,
Supplementary information other than RSI also accompanies the County's financial statements. We will
subject the following supplementary information to the auditing procedures applied in our audit of the
financial statements and certain additional procedures, including comparing and reconciling such
information directly to the underlying accounting and other records used to prepare the financial
Metro (817) 265-9989
Members:
American Institute of Certified Public Accountants
Texas Society of Certified Public Accountants
Fax (817) 861-9623
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Calhoun County, Texas
September 7, 2010
Page 2
statements or to the financial statements themselves, and other additional procedures in accordance with
auditing standards generally accepted in the United States of America and will provide an opinion on it
in relation to the financial statements as a whole:
3. Combining and individual fund statements and schedules presented as other supplementary information.
The following other information accompanying the financial statements will not be subjected to the
auditing procedures applied in our audit of the financial statements, and for which our auditor's report
will not provide an opinion or any assurance.
4. Introductory letter
Audit Objective
The objective of our audit is the expression of opinions as to whether your basic financial statements are
fairly presented, in all material respects, in conformity with generally accepted accounting principles
and to report on the fairness of the supplementary information referred to in the second paragraph when
considered in relation to the financial statements as a whole. Our audit will be conducted in accordance
with auditing standards generally accepted in the United States of America and will include tests of the
accounting records and other procedures we consider necessary to enable us to express such opinions. If
our opinions on the financial statements are other than unqualified, we will fully discuss the reasons
with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or
have not formed opinions, we may decline to express opinions or to issue a report as a result of this
engagement.
Management Responsibilities
Management is responsible for the basic financial statements and all accompanying information as well
as all representations contained therein. You are also responsible for making all management decisions
and performing all management functions; for designating an individual with suitable skill, knowledge,
or experience to oversee our assistance with the preparation of your financial statements and related
notes and any other nonattest services we provide; and for evaluating the adequacy and results of those
services and accepting responsibility for them.
Management is responsible for establishing and maintammg effective internal controls, including
monitoring ongoing activities; for the selection and application of accounting principles; and for the fair
presentation in the financial statements of the respective financial position of the governmental
activities, the business-type activities, the aggregate discretely presented component units, each major
fund, and the aggregate remaining fund information of Calhoun County, Texas and the respective
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Calhoun County, Texas
September 7, 20 I 0
Page 3
changes in financial position and where applicable, cash flows, in conformity with u.s. generally
accepted accounting principles.
Management is also responsible for making all financial records and related information available to us
and for the accuracy and completeness of that information. Your responsibilities include adjusting the
financial statements to correct material misstatements and confirming to us in the representation letter
that the effects of any uncorrected misstatements aggregated by us during the current engagement and
pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the
financial statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect
fraud, and for informing us about all known or suspected fraud or illegal acts affecting the government
involving (1) management, (2) employees who have significant roles in internal control, and (3) others
where the fraud or illegal acts could have a material effect on the financial statements. Your
responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud
affecting the government received in communications from employees, former employees, regulators, or
others. In addition, you are responsible for identifying and ensuring that the entity complies with
applicable laws and regulations. You are responsible for the preparation of the supplementary
information in conformity with U.s. generally accepted accounting principles. You agree to include our
report on the supplementary information in any document that contains and indicates that we have
reported on the supplementary information. You also agree to present the supplementary information
with the audited financial statements OR make the audited financial statements readily available to users
of the supplementary information no later than the date the supplementary information is issued with our
report thereon.
Audit Procedures-General
An audit includes examining, on a test basis, evidence supporting the amounts and disclo~ures in the
financial statements; therefore, our audit will involve judgment about the number of transactions to be
examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than
absolute assurance about whether the financial statements are free of material misstatement, whether
from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of
laws or governmental regulations that are attributable to the entity or to acts by management or
employees acting on behalf of the entity.
Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not
perform a detailed examination of all transactions, there is a risk that material misstatements may exist
and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements, or
violations of laws or governmental regulations that do not have a direct and material effect on the
financial statements. However, we will inform you of any material errors and any fraudulent financial
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Calhoun County, Texas
September 7,2010
Page 4
reporting or misappropriation of assets that come to our attention. We will also inform you of any
violations of laws or governmental regulations that come to our attention, unless clearly inconsequential.
Our responsibility as auditors is limited to the period covered by our audit and does not extend to any
later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the
accounts, and may include tests of the physical existence of inventories, and direct confirmation of
receivables and certain other assets and liabilities by correspondence with selected individuals, funding
sources, creditors, and financial institutions. We will request written representations from your
attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the
conclusion of our audit, we will require certain written representations from you about the financial
statements and related matters.
Audit Procedures-Internal Control
Our audit will include obtaining an understanding of the entity and its environment, including internal
control, sufficient to assess the risks of material misstatement of the financial statements and to design
the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance
on internal control or to identify deficiencies in internal control. However, during the audit, we will
communicate to management and those charged with governance internal control related matters that are
required to be communicated under AICP A professional standards.
Audit Procedures-Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material
misstatement, we will perform tests of the County's compliance with applicable laws and regulations
and the provisions of contracts and agreements. However, the objective of our audit will not be to
provide an opinion on overall compliance and we will not express such an opinion.
Engagement Administration, Fees, and Others
We understand that your employees will prepare all cash or other confirmations we request and will
locate any documents selected by us for testing.
We expect to begin our audit on approximately April 18, 2011 and to issue our reports no later than June
30, 2011. Christian A. Rutledge, CPA is the engagement partner and is responsible for supervising the
engagement and signing the reports or authorizing another individual to sign them. We estimate our
fees for the audit of the financial statements will not exceed $37,350, excluding costs of report
reproduction. Our standard hourly rates vary according to the degree of responsibility involved and the
experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered
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Calhoun County, Texas
September 7, 2010
Page 5
each month as work progresses and are payable on presentation. In accordance with our firm policies,
work may be suspended if your account becomes 30 days or more overdue and may not be resumed until
your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will
be deemed to have been completed upon written notification of termination, even if we have not
completed our report. You will be obligated to compensate us for all time expended. The above fee is
based on anticipated cooperation from your personnel and the assumption that unexpected circumstances
will not be encountered during the audit. If significant additional time is necessary, we will discuss it
with you and arrive at a new fee estimate before we incur the additional costs.
We appreciate the opportunity to be of service to Calhoun County, Texas and believe this letter
accurately summarizes the significant terms of our engagement. If you have any questions, please let us
know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed
copy and return it to us.
Very truly yours,
C-~ 1 ~fA>J IlL
Rutledge Crain & Company, PC
RESPONSE:
This letter correctly sets forth the understanding of Calhoun County, Texas.
By: JV1Ifl P ff!
Title: ~~()Jv
4 ~)J-- ) I)
Date:
\
TEXAS DEPARTMENT OF TRANSPORTATION AVIATION DIVISION GRANT FOR ROUTINE
AIRPORT MAINTENANCE PROGRAM (TXDOT PROJECT NO. AM 2011 PTLAV) AUTHORIZE ALL
APPROPRIATE SIGNATURES, AND AUTHORIZE PAYMENT IN THE AMOUNT OF $1,650:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to accept the Texas
Department of Transportation Aviation Division Grant for Routine Airport Maintenance Program (TxDOT
Project No. AM 2011 PTLAV) authorize all appropri?te signatures, and authorize payment in the amount
of $1,650. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
i
TEXAS DEPARTMENT OF TRANSPORT A TION
GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM
(State Assisted Airpo,rt Routine Maintenance)
TxDOT Project No.: AM 2011PTLA V
TxDOT CSJ No.: M1l3PTLA V
Part I - Identification of the Project
TO:
The County of Calhoun, Texas
FROM:
The State of Texas, acting through the Texas Department of Transportation
This Grant is made between the Texas Department of Transportation, (hereinafter
referred to as the "State"), on behalf of the State of Texas, and the County of Calhoun, Texas,
(hereinafter referred to as the "Sponsor").
This Grant Agreement is entered into between the State and Sponsor shown above, under
the authority granted and in compliance with the provisions of the Transportation Code, Chapter
21.
The project is for airport maintenance at the Calhoun County Airport.
Part II - Offer of Financial Assistance
1. For the purposes of this Grant, the annual routine maintenance project cost, Amount A, is
estimated as found on Attachment A, Scope of Services, attached hereto and made a part
of this grant agreement.
State financial assistance granted will be used solely and exclusively for airport
maintenance and other incidental items as approved by the State. Actual work to be
performed under this agreement is found on Attachment A, Scope of Services. State
financial assistance, Amount B, will be for fifty percent (50%) of the eligible project
costs for this project or $50,000.00, which ever is less, per fiscal year and subject to
availability of state appropriations.
The Sponsor may requestthe State to provide mowing services, services to be provided at
the discretion of the State. However, mowing services will not be eligible for state
financial assistance. Sponsor will be responsible for 100% of costs of any mowing
servIces.
Page 1 of 12
A VN4301 . DOC (812008)
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Scope of Services, Attachment A, of this Grant, may be amended, subject to availability
of state funds, to include additional approved airport maintenance work. Scope
amendments require submittal of an Amended Scope of Services, Attachment A.
Services will not be accomplished by the State until receipt of Sponsor's share of project
costs.
Only work items as described in Attachment A, Scope of Services of this Grant are
reimbursable under this grant.
Work shall be accomplished by August 31, 2011, unless otherwise approved by the State.
2. The State shall determine fair and eligible project costs for work scope. Sponsor's share
of estimated project costs, Amount C, shall be as found on Attachment A and any
amendments.
It is mutually understood and agreed that if, during the term of this agreement, the State
determines that there is an overrun in the estimated annual routine maintenance costs, the
State may increase the grant to cover the amount of the overrun within the above stated
percentages and subject to the maximum amount of state funding.
The State will not authorize expenditures in excess of the dollar amounts identified in this
Agreement and any amendments, without the consent of the Sponsor.
3. Sponsor, by accepting this Grant certifies and, upon request, shall furnish proof to the
State that it has sufficient funds to meet its share of the costs. The Sponsor grants to the
State the right to audit any books and records of the Sponsor to verify expended funds.
Upon execution of this Agreement and written demand by the State, the Sponsor's
financial obligation (Amount C) shall be due in cash and payable in full to the State.
State may request the Sponsor's financial obligation in partial payments. Should the
Sponsor fail to pay their obligation, either in whole or in part, within 30 days of written
demand, the State may exercise its rights under Paragraph V - 3. Likewise, should the
State be unwilling or unable to pay its obligation in a timely manner, the failure to pay
shall be considered a breach and the Sponsor may exercise any rights and remedies it has
at law or equity.
The State shall reimburse or credit the Sponsor, at the financial closure of the project, any
excess funds provided by the Sponsor which exceed Sponsor's share (Amount C).
4. The Sponsor specifically agrees that it shall pay any project costs which exceed the
amount of financial participation agreed to by the State. It is further agreed that the
Sponsor will reimburse the State for any payment or payments made by the State which
are in excess of the percentage of financial assistance (Amount B) as stated in Paragraph
II-I.
Page 2 of 12
A VN430 I.DOC (8/2008)
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5. Scope of Services may be accomplished by State contracts or through local contracts of
the Sponsor as determined appropriate by the State. All locally contracted work must be
approved by the State for scope and reasonable cost. Reimbursement requests for locally
contracted work shall be submitted on forms provided by the State and shall include
copies of the invoices for materials or services. Payment shall be made for no more than
50% of allowable charges.
The State will not participate In funding for force account work conducted by the
Sponsor.
6. This Grant shall terminate upon completion of the scope of services.
Part III - Sponsor Responsibilities
1. In accepting this Grant, if applicable, the Sponsor guarantees that:
a. it will, in the operation of the fficility, comply with all applicable state and federal
laws, rules, regulations, procedures, covenants and assurances required by the
State in connection with this Giant; and
b. the Airport or navigational facility which is the subject of this Grant shall be
controlled by the Sponsor for a period of at least 20 years; and
c. consistent with safety and security requirements, it shall make the airport or air
navigational facility available to all types, kinds and classes of aeronautical use
without discrimination between such types, kinds and classes and shall provide
adequate public access during the period of this Grant; and
d. it shall not grant or permit anyone to exercise an exclusive right for the conduct of
aeronautical activity on or about an airport landing area. Aeronautical activities
include, but are not limited to scheduled airline flights, charter flights, flight
instruction, aircraft sales, rental and repair, sale of aviation petroleum products
and aerial applications. The landing area consists of runways or landing strips,
taxiways, parking aprons, roads, airport lighting and navigational aids; and
e. it shall not enter into any agreement nor permit any aircraft to gain direct ground
access to the sponsor's airport from private property adjacent to or in the
immediate area of the airport. Further, Sponsor shall not allow aircraft direct
ground access to private property. Sponsor shall be subject to this prohibition,
commonly known as a "thrOl.~gh-the-fence operation," unless an exception is
granted in writing by the State due to extreme circumstances; and
f. it shall not permit non-aeronautical use of airport facilities without prior approval
of the State; and
g. the Sponsor shall submit to the State annual statements of airport revenues and
Page 3 of 12
A VN4301.DOC (8/2008)
~
expenses when requested; and
h. all fees collected for the use of the airport shall be reasonable and
nondiscriminatory. The proceeds from such fees shall be used solely for the
development, operation and maintenance of the airport or navigational facility;
and
1. an Airport Fund shall be established by resolution, order or ordinance in the
treasury of the Sponsor, or evidence of the prior creation of an existing airport
fund or a properly executed copy of the resolution, order, or ordinance creating
such a fund, shall be submitted to the State. The fund may be an account as part of
another fund, but must be accounted for in such a manner that all revenues,
expenses, retained earnings, and balances in the account are discernible from
other types of moneys identified in the fund as a whole. All fees, charges, rents,
and money from any source derived from airport operations must be deposited in
the Airport Fund and shall not be diverted to the general revenue fund or any
other revenue fund of the Sponsor. All expenditures from the Airport Fund shall
be solely for airport purposes. Sponsor shall be ineligible for a subsequent grant
or loan by the State unless, prior to such subsequent approval of a grant or loan,
Sponsor has complied with the requirements of this subparagraph; and
J. the Sponsor shall operate runway lighting at least at low intensity from sunset to
sunrise; and
k. insofar as it is reasonable and within its power, Sponsor shall adopt and enforce
zoning regulations to restrict the height of structures and use of land adjacent to or
in the immediate vicinity of the airport to heights and activities compatible with
normal airport operations as provided in Tex. Loc. Govt. Code Ann. Sections
241.001 et seq. (Vernon and Vernon Supp.). Sponsor shall also acquire and retain
aviation easements or other property interests in or rights to use of land or
airspace, unless sponsor can show that acquisition and retention of such interest
will be impractical or will result in undue hardship to Sponsor. Sponsor shall be
ineligible for a subsequent grant or loan by the State unless Sponsor has, prior to
subsequent approval of a grarit or loan, adopted and passed an airport hazard
zoning ordinance or order approved by the State.
2. The Sponsor, to the extent of its legal authority to do so, shall save harmless the State, the
, State's agents, employees or contractors from all claims and liability due to activities of
the Sponsor, the Sponsor's agents or i1employees performed under this agreement. The
Sponsor, to the extent of its legal authqrity to do so, shall also save harmless the State, the
State's agents, employees or contractors from any and all expenses, including attorney
fees which might be incurred by the i:State in litigation or otherwise resisting claim or
liabilities which might be imposed on the State' as the result of those activities by the
Sponsor, the Sponsor's agents or employees.
Page' 4 of 12
A VN430 I,DOC (8/2008)
~
3. The Sponsor's acceptance of this Offer and ratification and adoption of this Grant shall be
evidenced by execution of this Grant by the Sponsor. The Grant shall comprise a
contract, constituting the obligations~d rights of the State of Texas and the Sponsor
with respect to the accomplishment or the project and the operation and maintenance of
the airport.
If it becomes unreasonable or impractical to complete the project, the State may void this
agreement and release the Sponsor from any further obligation of project costs.
4. Upon entering into this Grant, Sponsor agrees to name an individual, as the Sponsor's
Authorized Representative, who shall be the State's contact with regard to this project.
The Representative shall receive all correspondence and documents associated with this
grant and shall make or shall acquire approvals and disapprovals for this grant as required
on behalf of the Sponsor, and coordinate schedule for work items as required.
5. By the acceptance of grant funds for the maintenance of eligible airport buildings, the
Sponsor certifies that the buildings are owned by the Sponsor. The buildings may be
leased but if the lease agreement speCifies that the lessee is responsible for the upkeep
and repairs of the building no state furi~s shall be used for that purpose.
6. Sponsor shall request reimbursement of eligible project costs on forms provided by the
State. All reimbursement requests are required to include a copy of the invoices for the
materials or services. The reimbursement request will be submitted no more than once a
month.
7. The Sponsor's acceptance of this Agreement shall comprise a Grant Agreement, as
provided by the Transportation Code, Chapter 21, constituting the contractual obligations
and rights of the State of Texas and the Sponsor with respect to the accomplishment of
the airport maintenance and compliance with the assurances and conditions as provided.
Such Grant Agreement shall become effective upon the State's written Notice to Proceed
issued following execution of this agreement.
Page 5 of 12
A VN430 I.DOC (8/2008)
PART IV - Nomination of the Agent
I;
1. The Sponsor designates the State as the party to receive and disburse all funds used, or to
be used, in payment of the costs of the project, or in reimbursement to either of the
parties for costs incurred.
2. The State shall, for all purposes in connection with the project identified above, be the
Agent of the Sponsor. The Sponsor grants the State a power of attorney to act as its agent
to perform the following services:
a. accept, receive, and deposit with the State any and all project funds granted,
allowed, and paid or made available by the Sponsor, the State of Texas, or any
other entity;
b. enter into contracts as necessary for execution of scope of services;
c. if State enters into a contract lils Agent: exercise supervision and direction of the
project work as the State r~asonably finds appropriate. Where there is an
irreconcilable conflict or difference of opinion, judgment, order or direction
between the State and the Sponsor or any service provider, the State shall issue a
written order which shall prevail and be controlling;
d. receive, review, approve and pay invoices and payment requests for services and
materials supplied in accordance with the State approved contracts;
e. obtain an audit as may be required by state regulations; the State Auditor may
conduct an audit or investigation of any entity receiving funds from TxDOT
directly under this contract or indirectly through a subcontract under this contract.
Acceptance of funds directly under this contract or indirectly through a
subcontract under this contract acts as acceptance of the authority of the State
Auditor, under the direction of the legislative audit committee, to conduct an audit
or investigation in connection with those funds. An entity that is the subject of an
audit or investigation must provide the state auditor with access to any
information the state auditor considers relevant to the investigation or audit.
f. reimburse sponsor for approved contract maintenance costs no more than once a
month.
PART V - Recitals
1. This Grant is executed for the sole benefit of the contracting parties and is not intended or
executed for the direct or incidental benefit of any third party.
Page 6 of 12
A VN430l.DOC (8/2008)
2. It is the intent of this grant to not supplant local funds normally utilized for airport
maintenance, and that any state financial assistance offered under this grant be in addition
to those local funds normally dedicated for airport maintenance.
3. This Grant is subject to the applicable provisions of the Transportation Code, Chapters 21
and 22, and the Airport Zoning Act, Tex. Loc. Govt. Code Ann. Sections 241.001 et seq.
(Vernon and Vernon Supp.). Failure to comply with the terms of this Grant or with the
rules and statutes shall be considered a breach of this contract and will allow the State to
pursue the remedies for breach as stated below.
a. Of primary importance to the S~ate is compliance with the terms and conditions of
this Grant. If, however, after all reasonable attempts to require compliance have
failed, the State finds that the Sponsor is unwilling and/or unable to comply with
any of the terms of this Grant, the State, may pursue any of the following
remedies: (1) require a refund of any financial assistance money expended
pursuant to this Grant, (2) deny Sponsor's future requests for aid, (3) request the
Attorney General to bring suit seeking reimbursement of any financial assistance
money expended on the projeqt pursuant to this. Grant, provided however, these
remedies shall not limit the State's authority to enforce its rules, regulations or
orders as otherwise provided by law, (4) declare this Grant null and void, or (5)
any other remedy available at law or in equity.
b. Venue for resolution by a court of competent jurisdiction of any dispute arising
under the terms of this Grant, or for enforcement of any of the provisions of this
Grant, is specifically set by Grant of the parties in Travis County, Texas.
4. The State reserves the right to amend or withdraw this Grant at any time prior to
acceptance by the Sponsor. The acceptance period cannot be greater than 30 days after
issuance unless extended by the State.
5. This Grant constitutes the full and to~al understanding of the parties concerning their
rights and responsibilities in regard to this project and shall not be modified, amended,
rescinded or revoked unless such modification, amendment, rescission or revocation is
agreed to by both parties in writing and executed by both parties.
6. All commitments by the Sponsor and the State are subject to constitutional and statutory
limitations and restrictions binding upon the Sponsor and the State (including Sections 5
and 7 of Article 11 of the Texas Constitution, if applicable) and to the availability of
funds which lawfully may be applied.
Page 7 of 12
A VN43QI.DOC (812008)
t. 1"';'
",\,i<'
Part VI - Acceptances
Sponsor
The County of Calhoun, Texas, does ratify and adopt all statements, representations,
warranties, covenants, agreements, and all tenps and conditions of this Grant.
I,
day of September
,20~.
Executed this 23
J~~-~
Witness Signature
County of Calhoun, Texas
Sponsor
Administrative Assistant
Sponsor Signature
sp~J#,/
Witness Title
Certificate of Attorney
I, Shannon Salyer , act~ng as attorney for Calhoun County ,
Texas, do certify that I have fully examined the Grant and the proceedings taken by the Sponsor
relating to the acceptance of the Grant, and find that the manner of acceptance and execution of
the Grant by the Sponsor, is in accordance with the laws of the State of Texas.
Dated at Calhoun County , Texas, th~s 23
day of September
,20~.
~.
Witness Sign~
~~
~ttomey's Signature
Administrative Assistant
Witness Title
Page 8 of 12
A VN430 I.DOC (8/2008)
i':~
'J,'},
Acceptance of the State
Executed by and approved for the Texas Transportation Commission for the purpose and effect
of activating and/or carrying out the orders, established policies or work programs and grants
heretofore approved and authorized by the Texas Transportation Commission.
STATE OF TEXAS
TEXAS DEPARTMENT OF TRANSPORTATION
BY:~ OJ /?
David S. Fulton, Director
Aviation Division
Texas Department of Transportation
Date: (o/41/fJ
Page 9 of 12
I
i
I
A VN430 I.DOC (8/2008)
c,
C" :i;< <I'.
.4A.t.-
Attachment A
Scope of Services
TxDOT CSJ No.:M113PTLA V
P A VE-MENTS
GENERAL MAINTENANCE
PAVEMENT MARKINGS
G RADING/DRAIN AGE
MISCELLANEOUS
MISC - A WOS Maintenance
$0.00
$0.00
$0.00
$0.00
$10,000.00
$3,300.00
$0.00
$0.00
$0.00
$0.00
$5,000.00
$1,650.00
Total
$13,300.00
$6,650.00
A9cepted by: County of Calhoun, Texas
:! fYlAtJ~Jl Q PJ///
~re
'Title: {~~j t.I
Date: f"'d..-J-Jb
Jl.tG
$0.00
$0.00
$0.00
$0.00
$5,000.00
$1,650.00
$6,650.00
Notes: (explanations of any specifications or variances as needed for above scope items)
MISCELLANEOUS - TxDOT to contract for A was maintenance, Sponsor to contract for
A was AviMet Data Link, A was repairs/parts replacement. Other proiects to be determined
and added by amendment.
Only work items as described in Attachment A, Scope of Services of this Grant are
reimbursable under this grant.
Page 10 of 12
A VN430 I.DOC (8/2008)
",,_t" r
4....... ..
CERTIFICATION OF AIRPORT FUND
TxDOT CSJNo.:
M113PTLA V
The County of Calhoun does certify that an Airport Fund has been established for the Sponsor,
and that all fees, charges, rents, and money from any source derived from airport operations will
be deposited for the benefit of the Airport Fund and will not be diverted for other general
revenue fund expenditures or any other special fund of the Sponsor and that all expenditures
from the Fund will be solely for airport purposes. The fund may be an account as part of another
fund, but must be accounted for in such a manner that all revenues, expenses, retained earnings,
and balances in the account are discernible from other types of moneys identified in the fund as a
whole.
County of Calhoun, Texas
(Sponsor)
BY:-M.(.i.~ ~ fJfI-
Title: ~ 0u/tJ
Date: ~--) 3- )f)
Certification of OMB Circular A-133 Single Audit Requirements
I,
Cindy Mueller
, do certify that the County of Calhoun will comply with all
(Designated Representative)
requirements of the A-B3 Single Audit Act if the County of Calhoun spends or receives more
than $500,000 in any federal, state, or a combination of federal and state, funding sources during
this fiscal year. And in following those requirements, the County of Calhoun will submit the
report to the audit division of the Texas Department of Transportation. If your entity did not
meet the threshold of $500,000.00 in grant' funds, please submit a letter indicating that your
entity is not required to have an A-B3 Audit performed for the most recent audited fiscal year.
~
~
Sig ature
C ()l~ ~\~r
Title
q-J..'i-I V
Date
Page 11 of 12
A VN430 I.DOC (8/2008)
...oft
DESIGNATION OF SPONSOR'S AUTHORIZED REPRESENTATIVE
TxDOT CSJ Number: Ml13PTLA V
The County of Calhoun designates,
Vern Lyssy, Commissioner Pet #2
(Name, Title)
as the Sponsor's authorized representative, who shall receive all correspondence and documents
associated with this grant and who shall make or shall acquire approvals and disapprovals for
this grant as required on behalf of the Sponso~.
County of Calhoun, Texas
(Sponsor)
By:--1vuL).A.P 9-1f/-
Title: I' A. .J- ^)
~ V4, 'f
Date: tj"'J--3~)b
TPIN: (74-6001923Q 001:;
Address: 211 S. Ann Street I S-&(d- ftY\ (I{) q{) N
Port Lavaea TX 77979
DESIGNATED REPRESENT A TIVE
Mailing Address: 5812 PM 1090
Port Lavaca TX 77979
Overnight Mailing Address:
5812 PM 1090
Port Lavaca TX
77979
Telephone/Fax Number:
361-552-9656/361-553-6664
Email address:
vern.lyssy@calhouneotx.org
Page 12 of 12
A VN430 I .DOC (8/2008)
~
>,f-:' ,,- - , - '~-;:-;~2'{
FIRST AMENDED OPTION TO PURCHASE COVERING A CERTAIN TRACT OF LAND IN PORT
O'CONNOR, TEXAS: " .
j
A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to approve the first
amended option to purchase covering a certain tract of land in Port O'Connor, Texas. Commissioners
Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
..t
....
...
LAW OFFICES OF
ANDERSON, SMITH, NULL & STOFER, L.L.P.
ONE O'CONNOR PLAZA, SEVENTH FLOOR
VICTORIA, TEXAS 77901
Mailing Address
PO Box 1969
Victoria, Texas 77902
Telephone
(361 )573-9191
Facsimile
(361) 573-5288
September 9, 2010
Q~:{'EIVED
f ~tv,~.J.. .
Honorable Judge Michael J. Pfeifer
Calhoun County Judge
211 South Ann Street
Port Lavaca, Texas 77979
~;EP 1 0 2010
t..'1;k,~ Pfeifer
Cali'i,,~'Ui I Ci)Unty Judge
Re: Real Estate Option to Purchase
Optionee: Calhoun County
Optionor: Stofer Limited Partnership et al
Dear Judge Pfeifer:
In connection with our Option to Purchase Agreement covering a certain tract of land in Port
O'Connor, Texas, enclosed is First Amendment to, Option to Purchase Agreement (;.;igned by Optionor)
which extends the Expiration Date for exercising this Option from June 30, 2010 until December 16, 2010.
This Amendment also changes the closing date under the Earnest Money Contract to on or before fifteen (15)
days from its effective date, so that the closing would take place no later than December 31, 2010, as we
discussed. It is imperative that the sale close before the end of this year because of potential changes to our
IRS tax rules that will have an adverse impact up<?,n the Sellers. If, for some reason the funding is not
available for this sale, then we will need to rethink the entire transaction.
As you will ni)te, this Amendment Rl80 restates Paragraph :2 of the Option to Purchase Agreement in
order to clarify that when the option is exercised, this is done by your executing the Earnest Money Contract
(Unimproved Property Contract) for mailing or delivery to me.
I apologize for the delay in getting this Amendment to you. Needless to say, if you have any
questions, please let me know; otherwise, I would appreciate the execution of this Amendment by you and
the Commissioners' Court and returning the same to me.
Very truly yours,
12. y;;.
, ,. ..... ' .' ~.; - \~:. ~- .; , .
:.;. !
.:..: I"
";", ~ oi (. .
; ; . ~ i . .. :
. James N. Stofer
I .-
I
/.
..
ANDERSON, SMITH, NULL & STOFER, L.L.P.
September 9,2010
Page 3
JNS/ka
Enclosure
44930 J:'JNSlStofer-EibandlSale to Calhoun CountylCounty Judge Itr 0909 IO.OOc
cc: Shannon Salyer
P.O. Box 1001
Port Lavaca, Texas 77979
FCefUlethFinster
P.O. Box 177
Seadrift, Texas 77983
\
..
,-
"
FIRST AMENDMENT TO OPTION TO PURCHASE AGREEMENT
THE STATE OF TEXAS ~
COUNTY OF CALHOUN ~
KNOW ALL MEN BY THESE PRESENTS:
This First Amendment to Option to Purchase Agreement is made by and among (i) the
Stofer Limited Partnership and (ii) Wells Fargo Bank, as Trustee of the Day P. McNeel Trust and
the Mary Austin McNeel Trust (collectively herein called "Optionor") and the County of
Calhoun (herein called "Optionee").
Optionor and Optionee hereby agree as follows:
(1) Reference is here made to that certain Option to Purchase Agreement dated
November 1,2008 between Optionor and Optionee, covering 7.05 acre tract ofland out of the
Santiago Gonzales, Outblock 30, Tract 2, Calhoun County, Texas (Port O'Connor, Texas) and
the adjoining railroad right of way.
(2) As amended hereby, the Option to Purchase Agreement is hereby reinstated and
confirmed to be in full force and effect with no ,defaults currently existing thereunder.
(3)
as follows:
Paragraph 1 of the. Option to Purchase Agreement is amended and restated to read
"1. OPTION PERIOD: Optionee may exercise the Option to purchase at
anytime until and induding December 16, 2010 (the "Expiration Date), so long
as Optionee is not in default under the lease signed by Optionee with Optionor
concerning the above property of even date herewith or so long as said lease has
not terminated. TIME IS OF THE ESSENCE IN EXERCISING THE OPTION."
(4)
as follows:
Paragraph 2 of the Option to Purchase Agreement is amended and restated to read
"2. EXERCISE OF OPTION: Optionee may exercise the Option at any
time on or before the Expiratioq Date by delivering to Optionor by certified mail,
return receipt requested, or Federal Express mail, at the above listed address of
Optionor (or at such other address as is given in writing by Optionor to
Optionee), postmarked on or before the Expiration Date, or in person to
Optionor, notice of Exercise of Option (the attached Unimproved Property
Contract fully executed by Optionee), along with the earnest money outlined
therein, made payable to Anderson, Smith, Null & Stofer, L.L.P. Escrow
Account.
.?
~
...
The date of mailing or delivery of the Exercise of Option (the attached
Unimproved Property Contract fully executed by Optionee) shall be deemed to
be the effective date of the earnest money contract."
(5) The closing date under the attached Unimproved Property Contract is amended to
be on or before fifteen (15) days from the Effective Date, but in no event later than December 31,
2010.
(6) Except as amended hereby, all other terms and prOVlSlons of the Option to
Purchase Agreement and Unimproved Property Contract are ratified and shall remain unchanged
and in full force and effect.
(7) The parties signing below on behalf of Optionor and Optionee warrant and
represent that they have authority to bind Optionor or Optionee, as the case may be, to the
provisions of this First Amendment to Option to Purchase Agreement.
This Agreement may be executed in any number of counterparts, each of which shall be
deemed an original, but all of which together shall constitute one and the same instrument.
EXEClJTED effective on the 30th day of June, 2010.
'I", .
. I
OPTIONOR:
OPTIONEE:
Stofer Limited Partnership
BY:~.~
JAM N. STOFE ,
General Partner
Calhoun County, a Local County Government
By: Calhoun County Commissioners Court
~"930 J:\INS\Stofer.Eiband\Sale 10 Calhoun COWlI~""Closlng Documents\FU'St Amdmt to Option 10 Purchase Agrmtdoc lNS:ka 9109110
2
RESOLUTION ADOPTING SECTION 3 LOCAL OPPORTUNITY PLAN FOR CALHOUN COUNTY'S
TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT (TXCBG) PROGRAM AND AUTHORIZE
COUNTY JUDGE TO SIGN:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to sign a Resolution
Adopting Section 3 Local Opportunity Plan for Calhoun County's Texas Community Development Block
Grant (TXCBG) Program and authorize County Judge to sign. Commissioners Galvan, Lyssy, Fritsch,
Finster and Judge Pfeifer all voted in favor.
i
SECTION 3 LOCAL OPPORTUNITY PLAN
In accordance with 12 U.S.C. 1701 u, (Section 3), Calhoun County agrees to implement the following
steps, which, to the greatest extent feasible, will provide job training, employment and contracting
opportunities for Section 3 residents and Section 3 businesses of the areas in which the
program/project is being carried out.
A. Introduce and pass a resolution adopting this plan as a policy to strive to attain goals for
compliance to Section 3 regulations by increasing opportunities for employment and contracting
for Section 3 residents and businesses.
B. Assign duties related to implementation of this plan to the designated Equal Rights Officer.
C. Notify Section 3 residents and business concerns of potential new employment and contracting
opportunities as they are triggered by TxCDBG grant awards through the use of: Public
Hearings and related advertisements; public notices; bidding advertisements and bid
documents; notification to local business organizations such as the Chamber(s) of Commerce
or the Urban League; local advertising media including public signage; project area committees
and citizen advisory boards; local HUD offices; regional planning agencies; and all other
appropriate referral sources. Include Section 3 clauses in all covered solicitations and contracts.
D. Maintain a list of those businesses that have identified themselves as Section 3 businesses for
utilization in TxCDBG funded procurements, notify those businesses of pending contractual
opportunities, and make this list available for general Grant Recipient procurement needs.
E. Maintain a list of those persons who have, identified themselves as Section 3 residents and
contact those persons when hiring/training opportunities are available through either the Grant
Recipient or contractors.
F. Require that all Prime contractors and subcontractors with contracts over $100,000 commit to
this plan as part of their contract work. Monitor the contractors' performance with respect to
meeting Section 3 requirements and require that they submit reports as may be required by
HUD or TDRA to the Grant Recipient.
G. Submit reports as required by HUD or TDRA regarding contracting with Section 3 businesses
and/or employment as they occur; and submit reports within 20 days of calendar year end which
identify and quantify Section 3 businesses and employees.
H. Maintain records, including copies of correspondence, memoranda, etc., which document all
actions taken to comply with Section 3 regulations.
As officers and representatives of Calhoun County, we the undersigned have read and fully agree to
this plan, and become a party to the full implementation of this program.
Ihid~ Q ~
Michael "Mike" Pfeirer 0 nty Judge
~~,2J-)lJ
Date
RESOLUTION
RESOLUTION OF CALHOUN COUNTY ADOPTING SECTION 3 LOCAL OPPORTUNITY PLAN FOR
ITS TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT (TXCDBG) PROGRAM
WHEREAS, the County's participation in the TXCDBG Program requires that it strive to attain goals for
compliance to Section 3 regulations by increasing opportunities for employment and by contracting-with
Section 3 residents and businesses within its jurisdictional boundaries in accordance with an adopted
Section 3 Local Opportunity Plan.
THEREFORE, the Commissioners Court hereby resolves to adopt a Section 3 Local Opportunity Plan,
attached hereto and incorporated herein.
Passed and adopted by the Commissioners Court of Calhoun County, Texas, on the 2.:5 day of
~,~ ,2010.
~v-(,~ ~
i~haeIIMike" feife
County Judge
Attest:
.t~~
County Cler _
CONTRACT WITH VICTORIA ELECTRIC COOPERATIVE COMPANY FOR SECURITY LIGHT
SERVICE AT FM 1090 AND ROYAL ROAD, A~,D AUTHORIZE COMMISSIONER LYSSY TO SIGN
ALL NECESSARY DOCUMENTS:
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve the
Contract with Victoria Electric Cooperative Company for security light service at FM 1090 and Royal Road
and authorize Commissioner Lyssy to sign all necessary documents. Commissioners Galvan, Lyssy,
Fritsch, Finster and Judge Pfeifer all voted in favor.
VICTORIA ELECTRIC COOPERATIVE COMPANY
CONTRACT FOR SECURITY LIGHT INSTALLATION
The undersigned (hereinafter called the "Member") hereby makes
application for the installation of mercury type security light{s) as
indicated hereon by Victoria Electric Cooperative Co. (hereinafter
called the "Cooperative") pursuant to the following terms and conditions
applicable to each fixture:
1. The Cooperative will, at the request of its Member, furnish,
install and maintain a photo electrically controlled mercury type
security light to be erected on the Member's premises, including extra
pole(s) and service facilities, and make all necessary connections to
the fixture for a monthly flat charge depending upon the size of the
fixture and the number of poles required for the installation, which is
hereinafter set forth. The monthly flat charge includes the cost of
electric energy used by the fixture. Wholesale Power Cost adjustment
on ifO KWH will be added to the monthly charges for the lights as
outlined in security light schedule.
2. If the Member wishes the fixture at a location other than on
an existing pole with service facilities, an added monthly charge of
$.75 per pole will be made for each additional pole required to serve
the fixture.
3. It is agreed that the charge for Security Light service shall
be itemized seperately and billed simultaneously with Member's billing
for normal service. Security light service does not constitute normal
service customarily furnished member and the rules relating to service
terminating at the option of the Member shall not apply to this agree-
ment which shall continue in force and effect for the term hereinafter
provided regardless of the Member's discontinuance of normal service
on the same premises.
4. The member agrees to notify the Cooperative when the security
light fails to operate properly and the Cooperative shall make every
reasonable effort to service the fixture during regular daytime working
hours within two regular work days following notification by the Member.
Further, the Member agrees to protect the fixture from damage insofar
as possible.
5. The facilities installed to provide the security light service
remains the property of the Cooperative.
6. The approval of this contract by the Cooperative shall constitute
an agreement between the Member and the Cooperative, and the contract
for security light service shall continue in force for the contract
period beginning with the date service is rendered by the Cooperative
to the Member and thereinafter until by proper notice given by either
party to the other. ItwrIi ot ~viu
7. This contract shall continue in force for ~~s).
Number of fixtures requested and monthly charge(s) agreed to are as
follows:
100 Watt Security Light---1- at $ /0,)4 =$
Pole(s) at $ =$
at $-=$
TOTAL..............~.....~.$
Ill.lttf
In ~4
*Plus tax, if applicable
Maplt
DATE :----3-1'0 -10
'71/ t 4
Member's Signature X
Address:
JU 1010 f .~ Ed.)
f UhWALi.A l AML(,d1(! -p 11(' J:
ELECTRIC COOPERATIVE COMPANY
~
CNIt
Uibne8's-:-
VICTORIA
BY :-".dj~MJ.(j / (ilhflf/1 ft1}( J
REQUEST BY COUNTY AUDITOR TO APPLY FOR CREDIT FROM SAGE SOFTWARE CHECKS AND
FORMS AND SIGN ANY NECESSARY DOCUMENTS:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve the
request by County Auditor to apply for credit from Sage Software Checks and Forms and sign any
necessary documents. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
,~
~'
~pplication For Credit:
Order #
-
Thank you for your interest in being billed for your checks and forms orders. To process your request,
please complete the following information:
- ~ ~ - . - ~ -
[
1. Compan Information
FuB Legal Name/Business Entity
THE COUNTY OF CALHOUN TEXAS
Doing Business As (DB!\)
Phone #
361-553-4610
F'ax #
361-553-4614
Bjllin,g, I\,ddress l':>
202 S !\NN ST - ~~ k \,:)
Company Type:
Ii Pro )rietorshi
C:i ty
'I
HORT Li\ V;\CA TX 77979
II, Other: GOVERNMENT
!~ 1 Lf,~ Annual Sal "
State
Ii Putnershi)
Franchise
No. of Employees
. ~
'fax ID (I(Tax E.'Kempt Plea.refax a wpy o(yuur .rtate tax' exemption certilirate JJJith applimtion)
74-6001923 il
Year Business Established
E-tvlail ;\ddress(es):
2. Owner Information
State
3. Bank References
.~o
Bank Name
e
j\ccount l1umber
,I
,I
!City
II
State
;\ddress
Bank Name
!\ccount lumber
,pt)'
II
II
State
;\ddress
4. Three Business References
Company Name (
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State
:City
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Company Name S ~
Address
State
~
Company Name
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'City
il
State
I\ddress
Please Fax or mail this form to:
Sandy Koughn
Accounting Department
PO Box 910
Milton, WA 98354
Fax: 253-927-4014
Authorized Signature/Title:
Zip
G~~
Website:
www.caJhouncotx.org
Socia] Security #
Zip
Phone #
Contact
Zip
Phone #
Contact:-
Zip
Phone #
Contact
Zip
- 3400
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Contact
Zip
Contact
Zip
Date:
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~\"'~'""" 01-"'39 (Back)
(,;:lJE:J ~~~2~' (Re:~ 9-0716)
TEXAS SALES AND USE TAX EXEMPTION CERTIFICA liON
"
Name of purchaser,'firm or agency
CALHOUN COUNTY
~dd;~~ ~~~~~~;~~=-:_~~~~::~~~~~~~~~~~~~~~-~_=~~~=_=~=_===~~=~~~__=~=~_~~7~~~-~~~~~~e~;;.~~~~~~~=-~=~~=~
City, State, ZIP code '
PORT LA V ACA TX 77979
I, the purchaser named above, claim an exemption from payment of sales and use taxes (for the purchase of taxable
items described below or on the attached order or invoice) from:
seller:___~~~_~___S_~f~ ~!-_&____~~J~_~ 5.~_~ __________________
Street address: _
City, State, ZIP code:
Description of items to be purchased or on the attached order or invoice:
PRODUCTS AND/OR SERVICES FOR THE EXCLUSIVE USE OF CALHOUN COUNTY.
Purchaser claims this exemption for the following reason
EXCLUSIVE USE OF CALHOUN COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF TEXAS.
I understand that I will be liable for payment of all state and local sales or use taxes which may become due for failure to comply with
the provisions of the Tax Code and/or all applicable law,
I understand that it is a criminal offense to give an exemption certificate to the sellerfortaxable items that I know, at the time of purchase,
will be used in a mannerotherthan that expressed in this certificate, and depending on the amount of tax evaded, the offense may range
from a Class C misdemeanor to a felony of the second degree,
sign b
here r
~
For: Cindy Mueller, County Auditor
q-il/-J 0
NOTE: This certificate cannot be issued for the purchase, lease, or rental of a motor vehicle,
THIS CERTIFICATE DOES NOT REQUIRE A NUMBER TO BE VALID, 74-6001923
Sales and Use Tax "Exemption Numbers" or "Tax Exempt" Numbers do not exist
This certificate should be furnished to the supplier, Do not send the completed certificate to the Comptroller of Public Accounts,
WIRELESS SERVICE AGREEMENT WITH AT&T AND COUNTY JUDGE'S OFFICE AND
AUTHORIZE COUNTY JUDGE TO SIGN:
A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch toapprove the
Wireless Service Agreement with AT&T and County Judge's Office and authorize Judge Pfeifer to sign.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
.~
~ ~ at&t
e
. Billing Responsibility Agreement
I, Mi rh::lpl .J Pfpi fpT
(name of corporate officer or partner)
County Judge
(Title) of
Calhoun County
("Company")
do hereby represent and warrant to AT&T Wireless that
Michael J. Pfeifer
(Companyemployee(s))
has the authority to enter into contractual agreement with AT&T Wireless on behalf of
the Company for the establishment of wireless service.
The Company hereby acknowledges and accepts liability and responsibility for
the payment of any and all fees, charges and expenses billed to the Company pursuant
to any and all wireless accounts established on behalf of the Company. In the event
any such established wireless accounts becomes delinquent, the Company
acknowledges that such wireless service is subject to suspension and possible
termination in addition to any and all other remedies to AT&T Wireless under the
executed, Wireless Service Agreement.
Company:
By:
Title:
Date:
AT&T Wireless
6010 IH 35 North
Austin, Texas 78752
Office: 512-458-2121
Fax: 512-406-3995
VICTORIA COMMUNICAtION SERVICES
Wireless Activation A,reement
This is a 181-day agreement between VICTORIA COMMUNICATION SERVICES and the AUTHORIZED USER AS NAMED below.
agreement is unrelated to the AT&T Wireless Contract for Service and cannot b~ canceled or altered by AT&T.
NAME: Lfr;1I.J()I,-.., ('() 1~lTt-1 ..~ '\C"\G~ L:J::AUS
ADDRESS: 2\ l ~. A-NN '8U.I"TF 301
P MalllDg/Street
@, CA\J~
City
PHONE PURCHASED from VCS: l PUDNF 4l:::a (3Z4 \
BraDdlModel
This
(BIIIIDg Name OD AT&T CODtract)
t"'k
State
,lC:rA
Zip
01242,064- tt"9~$S'C;-
ESNIIMEI
WIRELESS NUMBER ACTIVATED: 3(0 \ ~q,~
CODtract#
Pas. .LCM:It.
AT&T Wireless, hereafter referred to as AT&T, has agreed to provide a line actlvatloD promotloDal paymeDt to Victoria CommuDlcatloD
Services, hereafter referred to as VCS, for each authorized user (User) who secures AT&T wireless service for a nxed period of time through or
from VCS, with or without the purchase of product. '
Accordingly, the undersigned parties agree to the following:
t. In cODslderatloD ofVCS' agreemeDt to seD to User at a reduced.rate, User agrees to (a) purchase the above Damed wireless phone unit from
VCS thereby eDterlDg IDto Wireless ActlvatloD Agreement (the~greemeDt); (b) to enter IDto aD agreemeDt with AT&T for wireless services
(AT&T COD tract); aDd, (c) to use such service subscribed to on the :.~ ~ 91 ~ contract rate plan with the number above,
,for at least ODe hundred eighty ODe (181) days thereby entltllDg VCS to the promotloDal payment.
2. ID cODslderatloD of the foregolDg, VCS agrees to seD and supply the User the above described wireless phoDe at a reduced purchase price of
S 2q~ .'\C\ .
3. Should User for aDY reason whatsoever terminate, caDcel, alter, or disrupt AT&T wireless services that have been secured through VCS
uDder theAT&T CODtract and this Agreement, for the above number3w( ~ I t"'B beCore the explratloD oCoDe hundred
eighty ODe (181) days Crom the date oCthls agreement, OR sho~ld AT&T DOt provide a promotloDaI payment to VCS because this number
actlvatloD has beeD offset by a caDcellatloD ofan active AT &T line thereCore causlDg a numberchaDge by deftnltlon oC AT&T, VCS aDd User
agree that a debt Is created wbereby User owes VCS an additional 5300.00. This shaD Include any type oC'satlsCactlon guarantee' that may be
attached to any promotloD at any time. This also Includes number chaDges billed to the same address but dlffereDt social security numben.
To secure the debt, the User hereby gives to VCS and fixes In VCS' Cavor a contractual lien upon and against the above-descrlbed wireless
phone with a clear ESNIIMEI including any and aU accessories & In good working condition, whether herein speclfted or not, to secure
I
prompt paymeDt oC the debt In the amount oC 5300.00, and aU other sums oC money stipulated to be paid hereunder. If User Calls to pay this
amount wlthlD a teD-day period Crom the canceUatlon, any aDd aU legal and equitable remedies aUowed by law and In equity provided to a
contractuallleDholder can and will be utilized by VCS punuant .to this agreement.
4. I further state and represent that I am not now canceDlng or anticipating caDcelllDg aDY current service that Is presently active on AT&T In
order to obtain promotional pricing. Convenlons Crom an alternate service provider are acceptable; however, It Is the BlUIng parties'
responsibility to cancel such existing service. VCS cannot cancel service Cor the customer. Likewise I agree to maintain the selected plan Cor
AT&T monthly service during this one hundred eighty one day (181) period; a downgrade In monthly rates during this period validates this
Agreement.
IN MY INDIVIDUAL CAPACITY AND ON BEHALF OF THE ENTITY I REPRESENT, IF ANY, I ACKNOWLEDGE THAT I HAVE READ AND
UNDERSTAND ALL OF THE TERMSAND CONDITIONS OF THIS DOCUMENT AND,IAGREE TO BE PERSONALLY BOUND THEREBY. If
signing OD behalC ofan eDtlty, I representthat I am a duly authorized representative oCthe entity shown under "Name" above and represented to
AT&T on the CODtract and/or Financial Consent letter; and, I haveilubmltted this appDcatlon In the capacity Indicated as by "Title" below. ICI
am representing a corporation, I acknowledge that the execution oCthls document has been authorized by aU necessary corporate action.
I FULLY UNDERSTAND THE INTENT OF THIS AGREEMENT AND ACKNOy'iff:g; ~~RE': ~~:::SR J::.eRf::fe'::~ ~R
GUARANTEESHAVEABEARINGONTHEONEHUNDREDEIGHTYONE(JBIJDA: 'E CBS. 'E T.
AND THAT AT&TCAN RELEA.SEMEONLYFROMANAT&TCONT~
NAME OF BILLING PARTY ON AT&T CONTRACT:
Michael J. Pfeifer, County Judge
:::~;:::.~,~ .....,
NAME OF AUTHORIZED USERlREPRESENTATIVE:
Susan Riley
Date: q- J]-/j)
VICTORIA COMMUNICATION SERVICES
BY:_~~LUCL\. \
, Sales Repfesentatlve
Date:
" I CIf' \ \
Activation Date G{
Market/Region
Wireless Equipment Inform~tlon
II 1st 2nd 3rd 4th
Wireless Number qla~
3~\ c:t3o
Activation
Upgrade V
1 year
2 year Iv
No Commitment
Activation Charge
Upgrade Charge lQ.<:p
Montllly Pl~n ~nrl Promotion
Rate Plan
C>
~ at&t 1.800.331.0500
WIRELESS SERVICE AGREEMENT
Agent Code
2-2--1'-\. \L.- 2..
Salesperson
Billing Name I Legal Name
(First. M.I., lost)
Attention Line
~u~t~~xe~~~a~~c~~~~~~ry Use Z \ \ CS,
City :::>
3D\
Monthly Service
D Sole Owner
Authorized Person
to Sign for Account
Authorized Individual's Title
o Partnership
Included Minutes
flome Number
( )
Tax Exempt
Tax 10 Number
II
\~'€.
Account Number
s
Advance Payment / Deposit Amount S
Additional Notes:
s
~'-eNT do I() (::Os
s
TOTAL
s
(Ji).OCJ
S~
F'
F' r~~
.~ ~. =n~'~~ .:2::_
REGULATORY COST RECOVERY CHARGE AT&T IMPOSES A REGULATORY COST RECOVERY CHARGE OF UP TO S1.25 TO HELP DEFRAY ITS COSTS INCURRED IN COMPLYING WITH STATE AND FEDERAL TELECOM
REGULATIONS, AND STATE AND FEDERAL UNIVERSAL SERVICE CHARGES, AND SURCHARGES FOR GOVERNMENT ASSESSMENTS ON AT&T. THESE ARE NOT TAXES OR GOVERNMENT.REQUIRED CHARGES.
GUARANTY If I am signing on behalf of an entity, I represent that I am authorized to sign on its behalf, and i agree to be jointly responsible with the entity for payment of any sums that become due under, and to be bound
by, this Agreement. I agree you can collect directly from me without first proceeding against the entity.
CONTRACT PROVISIONS This Agreement incorporates and includes by reference AT&fs current service Terms and Conditions Booklet #FMS TC T 0710 0160 E including its arbitration clause, which requires the use of
arbitration on an individual basis to resolve disputes, rather than jury trials or class actio", This Agreement also incorporates and includes by reference the versions of the following AT&T brochures that are effective as of
the date of this Agreement: i. AT&fs Rate Plan Brochure describing the services listed above under "Monthly Plan;" and, ii. AT&fs Feature Brochurels) describing the service featurels) listed above under "Optional Features."
I acknowledge thatlhe Terms and Conditions Booklet, the Rate Plan Brochure and the Features Brochure(s) were separately provlded 10 me at the time I signed this Agreement
SERVICE/COVERAGE LIMITAnONS Service is not available at all times in all places. There are gaps in coverage within the service areas shown on coverage maps.
SERVICE COMMITMENT/EARLY TERMINATION FEE Your Service Commitment begins on the day we activate your service. You have received certain benefits from us in exchange for any Service Commitment greater than
one month. if we terminate your service for nonpayment or other default before the end of the Service Commitment or if you terminate your service for any reason other than lal in accordance with the cancellation policy;
or Ibl pursuant to a change of terms, conditions or rates as set forth below, you agree to pay us with respect to each device identifier or telephone number assigned to you, in addition to all other amounts owed, an Early
Termination Fee in the amount specified beiow I"Early Termination Fee"l. If your Service Commitment includes the purchase of certain speCified Equipment on or after June 1, 2010, the Early Termination Fee will be S325
minus S10 for each full month of your Service Commitment that you complete. (For a complete list of the specified Equipment check att.com/equipmentETF.) Otherwise, your Early Termination Fee will be S150 minus S4 for
each full month of your Service Commitment that you complete. The Early Termination Fee is not a penalty, but rather a charge to compensate us for your failure to satisly the Service Commitment on which your rate plan
is based. AFTER YOUR SERVICE COMMITMENT, THIS AGREEMENT SHALL AUTOMATICALLY RENEW ON A MONTH-TO-MONTH BASIS UNTil EITHER PARTY GIVES NOTICE PURSUANT TO THE TERMINATION PROVISION BELOW.
IPHONE AND CERTAIN OTHER DEVICES An eligible data plan is required for certain devices, including iPhones and other designatediSmartphones and PDAs. The data plans do not cover international data charges. If it is
determined Ihat you are using an iPhone or other designated Smartphone or PDA without an eligible data plan, AT&T reserves the right to add an eligibie data plan to your account and biil you the appropriate monthly fee.
OPnONAL ROADSIDE ASSISTANCE IS AVAILABLE FROM AT&T Enroll lor S2.99/month and get the first 30 days free. After the free period the charge is S2.99/month per line. You may cancel at any lime by contacting AT&T.
MOBILE CONTENT I understand that wireless devices can be used to purchase goods, content and services (Including subscription plans) like ring tone~ graphics, games, and news alerts hom AT&T or allier companies. I
understand that I am responsible for all authorized charges associated with such purchases from any device assigned to my account, that these charges will appear on my billlinduding charges on behall of other companies),
and that such purchases can be restricted by using parental controls available lrom an AT&T salesperson, at altcom/wireless, or by calling AT&T.
WIRELESS PHONE INSURANCE If not already enrolled, ask about optional Wireless Phone InSUrance. If eligible, you have 30 days from the date 01 activation or upgrade to add it. Provided by Asurion Protection Services,
underwritten by CNA See brochure lor complete terms and conditions. Key terms include: Premium: S4.99/month; Non-refundable Deductible: from S50-S125/per claim. Limits: Two claims per 12 months; maximum
replacement value of S1500/per claim. Replacements may be refurbished or different model Cancel at any time for a prorated refund of the monthly charge. iPhone is ineligible for the Insurance Feature, which will be removed
from iPhone devices on your account
CANCEUAnON PERIOD/TERMINAnON You may terminate Ihis Agreement within Ihirty (30) days after activating service without paying an Early Termination Fee. You wiil pay for service fees and charges Incurred through
the termination date, but AT&T will relund your activation fee, if any, il you terminate within three (3) days of activating the service. You may have to return any handsets and accessories purchased With this Agreement and AT&T
may charge you a restocking fee. II you terminate after the 30th day but belore expiration of the Agreement's Service Commitment youwiil pay AT&T an Early Termination Fee for each wireless telephone number associated
with the service. Either party may terminate this Agreement at any lime after your Service Commitment ends with thirty 1301 days notice to the other party. We may terminate this Agreement at any time without notice if we
cease to provide service in your area. We may interrupt or terminate your service without notice for any conduct that we believe violates this Agreement or any terms and conditions of your rate plan, or if you behave in an
abusive, derogatory, or similarly unreasonable manner with any of our representatives, or if we discover that you are underage, or if you fail to make all required payments when due, or if we have reasonable cause to believe
that your Device is being used for an unlawful purpose or in a way that may adversely affect our servICe, or if you provided inaccurate credit information or we believe your credit has deteriorated and you refuse to pay any
requested advance payment or deposit.
I HAVE READ, UNDERSTAND, AND AGREE TO BE BOUND BY THIS AGREEMENT WITH ITS SEPARATE TERMS AND CONDmONS BOOKLET, RATE PLAN BROCHURE AND FEATURES BROCHURE(S) (including.
but not Um~ed to, their Changes to Terms and Rates, Umltallon of liability and Arb~ratlon Provisions). " buying an IPhone, I agree that use of the IPhone acts as an acceptance of the Apple and third
party terms and condlllons Included wtth the IPhone,
r~]:\\l''''''
1025 Lenox Park Blvd. " Atlanta, GA 30319
YELLOW - SALES REP PINK - CUSTOMER
@ 2010 AT&T Intellectual Property. All rights reserved. AT&T and the AT&T logo are trademarks of AT&T Intellectual Property.
fMS SA T 0710 0162 E
TEXASCOUNTY AND DISTRICT RETIREMENT SYSTEM 2011 PLAN INFORMATION DOCUMENT
AND AUTHORIZE THE COUNTY JUDGE TO SIGN THE DOCUMENT:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve the
Texas County and District Retirement System 2011 Plan Information Document and authorize Judge
Pfeifer to sign the document. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in
favor.
oj.
,,-
~
~
RETIREMENT PLAN ASSESSMENT
FOR PLAN YEAR 2011
Calhoun County - 128
v
Calhoun, County, #128
Retirement plan assessment
for plan year 2011
It's that time of year again - time to look at your TCDRS retire-
ment plan and decide whether or not your benefits are adequate
and affordable. This plan assessment will give you an overview of
the benefits you currently provide. It also includes estimates on how
much it will cost to provide these benefits in 2011.
If you are interested in adding to or changing your plan provisions
for 2011, please contact your TCDRS Employer Services
Representative. We will send you cost and benefit information on
any changes you are considering. If you are satisfied with your
current plan, please return the enclosed authorization by Dee. 15,
2010.
If you have questions, contact your TCDRS Employer Services
Representative at 800-651-3848.
800-651-3848 * WWW.TCDRS.ORC
NEXT STEPS
1. If you are not considering any plan changes. . .
return the enclosed authorization by Dec. 15,2010.
2. If you are only adopting a COLA or elected rate...
return the enclosed authorization by Dec. 15,2010.
3. If you are considering changing or adding other plan
provisions ...
contact TCDRS at 800-651-3848. We will be happy to send
you the rates and authorization for the plan changes you are
considering.
KEY DATES
Oct. 01, 2010
Deadline to contact TCDRS in writing if you are considering
authorizing a buyback.
Dec. 15,2010
Send in your authorization to TCDRS confirming your 2011
plan provisions.
Apr. 9, 2010
YOUR BENEFITS
Basic Benefit Provisions:
Cost-of-Living Adjustments (COLAs) for retirees:
You have never adopted a COLA.
Optional Benefit Provisions:
Employee deposit rate - 7%
Matching rate - 200%
Prior service credit - 95 %
Retirement Eligibility:
Age 60 with 8 years o/service
Any age with 30 years o/service
Rule 0/75 (age plus years o/service equals 75)
WHAT YOU ARE PROVIDINC
Under your plan, each employee makes deposits into his Ot her personal TCDRS account by paying in a percentage of each paycheck.
Employee accounts earn 7% interest each year, which is compounded annually based on the account balance at the beginning of the year.
If one of your employees chooses to receive a retirement benefit, TCDRS adds the employee's personal account balance to matching and
other credits you provide as an employer. We then convert that sum into a monthly benefit payment, payable for life.
The following chart shows the estimated TCDRS benefit as a percentage of final salary prior to retirement for a new hire:
120%
80%
Final salary
100%
60%
40%
1M TCDRS benefit as a % of
final salary before retirement
20%
0%
Hired at 55
Retired at 65
Hired at 50
Retired at 65
Hired at 45
Retired at 65
Hired at 40
Retired at 65
Hired at 35
Retired at 65
Assumptions
. Employees are new hires and will work for you until retirement.
. Your current plan provisions will remain in effect through employee's retirement.
. Current laws governing TCDRS will continue as they are.
· Graded salary scales give bigger raises early in careers, with smaller raises later in careers (see Summary Valuation Report at www.tcdrs.org).
. Based on Life Only benefit.
800-651-3848 * WWW.TCORS.ORC
2
Apr. 9. 2010
YOUR COSTS
Your employer contribution rate represents the percentage of payroll your organization needs to contribute to fund future benefits for
your current employees, for~er employees and retirees.
To calculate your total required rate, add rhe rate for any COLA
you plan to adopt to the provided calculated contribution rate.
COLAs must be re-authotized each yeat. They are not "automatic." If
you wish to authorize a COLA for the next plan year, you can estimate
the cost based on the schedule of rates below:
~
1;:
"
~
u
.::
]
"
-9
<;:::
u
~
~
~
u
.::
:;
~
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5:
Your normal cost rate
7.70%
Your UAAL rate
+
2.67%
Calculated contribution rate
10.37%
COLA rate (if adopting)
+
Total Required Rate
To determine the cost of your plan in dollars, move the decimal for
your "Total required rate" two places to the left, then multiply it by
your estimated payroll for next year.
%
of payroll
%
of payroll
Below is a record of your required employer contribution rate history over the last five years.
12%
10% . . .
. @
8%
6%
4%
2%
0%
2007 2008 2009 20]0 20]]
REASONS FOR RATE CHANGE 2007-2008 2008-2009 2009-2010 2010-2011
Beginning Rate 10.04% 9.44% 9.41% 10.27%
Plan Changes Adopted 0.00 0.00 0.00 N/A
Investment Return 0.00 0.00 1.47 -0.34
Elected Rate/Lump Sum 0.00 0.00 0.00 0.00
Demographic/Othet Changes -0.40 -0.03 -0.04 0.03
Assumptions/Methods -0.20 0.00 -0.57 0.4]
Ending Rate 9.44% 9.41% 10.27% 10.37%
VALUATION YEAR 2006 2007 2008 2009
FUNDED RATIO 90% 9]% 85% 87%
A complete Summary Valuation Report fOt the Dec. 3], 2009 valuation is available on the web.
800-651-3848 * WWW.TCDRS.ORC
3
Apr. 9. 2010
Calhoun County, #128
II
Authorization to maintain TCDRS plan provisions
II
Plan year 2011
"
With respect to the participation of Calhoun County in the Texas County & District Retirement System (TCDRS) for the 2011 plan
year, the following order was adopted:
1. Calhoun County makes no change in the plan provisions for non-retirees.
* 2. With respect to benefit payments being paid to retirees or their beneficiaries, Calhoun County (check one box):
~ does not adopt a cost-of-living adjustment (COLA).
o adopts a _% CPI-based COLA.
o adopts a _% flat-rate COLA.
* 3. The required employer contribution rate for Plan Year 2011 will be the following:
(a) Required rate without COLA:
(b) COLA rate:
(c) Total required rate (a + b):
+
1,10.37%
,I
I: 0 (enter 0 if not adopting a COLA)
ID 1370/0
* 4. Employers may elect to pay a rate greater than the total required rate listed above. Calhoun County adopts for Plan Year 2011
(check one box):
~e total required rate listed above.
o add a new elected rate of %.
5, In the event the 2011 total required rate as set out above exceeds 11 %, and if a current waiver of that limit is not on file with
TCDRS, the Commissioners Court of Calhoun County hereby waives the 11 % limit on the rate of employer contributions and
such waiver will remain effective with respect to future plan years until properly revoked by official action.
Certification
] certifY that the foregoing authorization concerning the participation of Calhoun County in TCDRS for Plan Year 2011 truly and
accurately reflects the official action taken during a properly posted and noticed meeting onS eo r +exn ber ..;! 3 ,2010, by the
Commissioners Court of Calhoun County as such action is recdded in the official minutes.
II
~lln~ ~It:!. 21?ff
Dated: q-~3-)O
* Please fill in the required information for items 2, 3 and 4 before signing and sending this document to TCDRS.
PLEASE FAX TO: (512) 328-8887
Apr. 9, 2010
2011 INDIGENT DEFENSE REQUEST FOR APPLICATIONS - FORMULA GRANT PROGRAM IN
THE AMOUNT OF $14,099:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve the 2011
Indigent Defense request for applications - Formula Grant Program in the amount of $14,099.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
2011 Calhoun County Resolution
Indigent Defense Grant Program
WHEREAS, under the provisions of the Fair Defense Act, 77th Regular Session, counties are
eligible to receive grants from the Task Force on Indigent Defense to provide improvements in
indigent defense services in the county; and
WHEREAS, this grant program will assist the county in the implementation of the provisions of
the Fair Defense Act and the improvement of the indigent criminal defense services in this
county; and
WHEREAS, Calhoun County Commissioners Court has agreed that in the event of loss or
misuse of the funds, Calhoun County Commissioners assures that the funds will be returned in
full to the Task Force on Indigent Defense.
NOW THEREFORE, BE IT RESOLVED and ordered that the County Judge of this county is
designated as the Authorized Official to apply for, accept, decline, modify, or cancel the grant
application for the Indigent Defense Formula Grant Program and all other necessary documents
to accept said grant; and
BE IT FURTHER RESOLVED that the County Judge is designated as the Program Director and
contact person for this grant and the County Auditor is designated as the Financial Officer for
this grant.
Adopted this 23rd day of September, 2010.
~~~lfif
County Judge
A~
l___~^~:
ounty Clerk
Internet Submission Form
After submitting the formula grant application on-line, the following Internet submission
confirmation number was received #201102920100928. This grant application submission was
in accordance with the Co missioners Court Resolution above.
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TEXAS TASK FORCE ON INDIGENT DEFENSE
205 West 14lh Street, Suite 700 Tom <t. Clark Building Phone: (512)936-6994,
P.O. Box 12066, Austin, Texas 78711-2066, Fax: 512-475-3450
www.courts.state.tx.us/tfid
FY2011 Formu~a Grant Program
Requests for Ai?plications (RF A)
Septemlj,er 7, 2010
Total Grant Amount Budgeted for Statewide Use Available:
FY20 11- $12,000,000
Type of Grant
Formula - The Task Force distributesifunds to counties through a formula that sets a
$5,000 floor per grant with the remain~er based on a county's percent of population
(estimated by the Texas Data Center i~ the preceding year) multiplied by the Task
Force's remaining budgeted amount f()r formula grant. Counties must meet minimum
spending requirements to qualify.
Eligibility:
Only Texas counties may apply. See fl!lrther eligibility below.
Grant Applications Due:
All applications must be submitted on~line. Applications must be completed and
submitted by October 29,2010. See ~pplication section below for waiver requests
and other deadlines.
Method of Application:
On-line submission can be accessed atlhttp://tfid.tamu.edu. All county judges have
'I
been assigned a unique user name and!ipassword. See contact information below for
access to the system.
Time Period for Funding:
October I, 2010 through September 3d, 2011
All grants awarded will require at least one follow-up report outside of the time
period. .
Commissioners Court Resolution Re9uired:
This application is submitted on-line b'Ut requires a commissioners' court
resolution/internet submission form be adopted and faxed/mailed. The resolution is
generated by the on-line system and must be printed out from the on-line application
page.
Funding:
Funds will be distributed in four (4) di~bursements for this fiscal year for most
counties.
Applicable Authority and Rules
Texas Government Code 971.062
Texas Administrative Code Chapter 173
Uniform Grant Management Standards (UGMS)
Task Force on Indigent Defense
Steps in Submitting a Grant Application
I) Log onto http://tfid.tamu.edu (Follow on-line page instructions).
2) Verify that the online screen indicates the appropriate grant officials and judicial officials.
3) Verify that the Task Force online records indicate that submitted county-wide plans are in
compliance and meet the grant eligibility requirements. Contact Task Force staff to discuss
compliance issues.
4) Certify the application complete by sending in the signed Resolution / Internet Submission Form
along with any required plan documents. .
Formula Grant Program
A. Introduction
Formula Grants are provided by the Task Force on Indigent Defense (Task Force) to help the Task Force meet
its statutory mandates and to promote Texas counties' compliance with standards adopted by the Task Force.
Formula grants provide money to counties for increased indigent defense costs based on a formula set by the
Task Force. Qualifying counties are eligible for funds determined by the formula only to the extent their
spending exceeds spending in their baseline year. The current formula provides that all counties are eligible for
a $5,000 "floor." The remaining funds set aside by the Task Force for these purposes are then allocated based
on the counties' percent of the State of Texas' population estimate as determined by the Texas Data Center for
the preceding year. Other grant distribution formulas may be considered in the future as more data becomes
available. Counties must meet minimum spending requirements to receive credit for spending the funds.
The grant period for this application is October 1,2010 through September 30,2011. Expenses must be
incurred and/or obligated during this time.
B. Eligibility
Only counties are eligible to apply for funds.
c. Direct Disbursement Pool
Counties with low incidence of crime and low indigent defense expenses may also choose not to submit the
application. They will be eligible to receive funding under the Task Force Direct Disbursement policy and
procedures. If a county has had to refund formula grant money to the Task Force or has not received grant funds
in the previous year, please consider not applying for the formula grant and the county will be eligible for the
Direct Disbursement Pool. This Task Force policy is intended to reduce application procedures for counties that
have both low incidences of crime and low indigent defense costs. The policy governing reimbursement of
eligible expenses under this policy vary depending on whether a county spent any of the formula grant funds in
the preceding year.
A county that spent at least a portion of the formula grant funds in the preceding year and does not apply for a
formula grant in the current fiscal year may submit receipts for direct disbursements. If it experiences indigent
defense costs above its baseline year amount (or adjusted baseline), such a county is eligible to receive up to the
amount of the initial allocation of funds for the county under formula grant program as established by the Task
Force prior to issuing the Request for Applications for the current fiscal year. In addition, the county is also
2 of 7 pages
FY2011 Formula Grant RFA
Due: October 29,2010
Task Force on Indigent Defense
eligible to receive the unspent balance of the initial aIJocation of formula grant funds from the previous fiscal
year as established by the Task Force prior to issuing the Request for Applications.
A county that spent a portion of the formula grant funps in the preceding year and does not apply for a formula
grant in the current fiscal year may submit receipts for direct disbursements. If it experiences indigent defense
costs above its baseline year amount, such a county iSleligible to receive up to the amount of the initial
allocation of funds for the county under formula grant program as established by the Task Force prior to issuing
the Request for Applications. "
The Task Force on Indigent Defense will budget up to two-thirds of the funds allocated to counties that do not
apply for formula grant funds to the direct disbursement pool. Funds will be disbursed from the pool based on a
county's compliance with the current year grant eligiHility requirements and written documentation that the
,
county has actually expended its baseline year amount in addition to the amount requested. All payments
considered for reimbursement are subject to availability of funds.
Applications with expense information for direct disbursement must be submitted on or before August 15,2011.
The time period for calculating the direct disbursemerl't will be September 1, 2010 through August 15,2011. A
,I
county that applied for formula grant funds in FY201 q may not include September 2010 in their FY20 11 direct
disbursement submission. This change in time period for direct disbursement calculation will not affect the time
period for the statutory Indigent Defense Expenditure Report.
D. Notification
This FYll Formula Grant - Request for Applications is sent to all 254 Texas Constitutional County Judges. A
courtesy notice is mailed to all local administrative diJtrictjudges, local administrative statutory county judges
and each county auditor (or treasurer where there is no auditor). The notice informs other county stakeholders to
seek a copy of the grant RFA from the constitutional c:punty judge or to go to the Task Force website
www.courts.state.tx.us/tfid to download a copy. The ~!,ask Force staff uses the contact information entered by
county officials on its website; therefore, please makel~;ure that all contact information is updated and correct.
Counties are required to maintain correct contact infOl}nation on the Task Force 'Grants and Reporting website
(http://tfid.tamu.edu). The notice of grant availability is also published in the Texas Register.
E. Application
As a part of the Task Force's commitment to reducing the paperwork burdens on Texas counties, the grant
application process is online.
The application steps are:
1) Review the baseline (FYO 1) - The baseline is tpe amount counties must spend in indigent defense costs
before they qualify for the Formula Grant. CO\:lnties that have received or applied for grants in previous
years have already established a baseline with i,he Task Force. To meet the requirements under Texas
GovemmentCode ~71.062(d), the Task Force pas adopted as an expenditure baseline of each county's
FYO 1 indigent defense expenditures. Attorney fees, investigator expenses, expert witness expenses, and
other litigation expenses paid by the county on ibehalf of indigent criminal defendants / juvenile
respondents are allowable expenses. This information remains static unless a county requests an
alternative baseline, as described below.
a. The baseline amount is used for compaIHson to determine grant qualification for each year.
,I
b. To qualify for grant funds each year, the county must spend an amount at least equivalent to the
FYOI baseline.
c. A county may apply (with documentati<m) to the grants administrator for an adjusted baseline if
the county can demonstrate:
3 of 7 pages
FY2011 Formula Grant RFA
Due: October 29,2010
Task Force on Indigent Defense
i. the baseline contained extraordinary expenses (major cases, capital cases, etc); or
11. the county's FYOI expenses were not reflective of normal county expenditures prior to
the implementation of the Fair Defense Act.
2) All applications must be submitted online using the User ID and Password included in this mailing.
Contact the Task Force Grant Administrator for instructions to obtain a waiver to the on-line application.
3) If a person other than the recipient of this letter needs to obtain a user name and password for the online
application system, contact The Texas A&M University Public Policy Research Institute (PPRl) - [PPRI
manages the collection, storage and retrieval of data for the Task Force]. County officials contact PPRI
through e-mail (diohnsoncmppri.tamu.edu), fax (888-351-3485) or by regular mail:
Darby Johnson, PPRI
314 H. C. Dulie Bell Building,T AMU, Mailstop 4476
College Station, Texas 77843-4476
PPRI will not provide user names and passwords over the phone. Individuals using personal e-mail
accounts may be asked to provide additional information.
a) Go to the PPRl Task Force website at http://tfid.tamu.edu
b) Enter the User 10 and Password located on the:,cover letter in this mailing.
4) Apply on-line
a. Sign in - The authorized official or designee logs in to the website using a unique username and
password and selects "Apply for Formula Grant". A designee may actually perform the tasks if
allowed by the authorized official.
b. Select Year must be changed to FY20 II
c. Review the eligibility requirements - Each year the Task Force adopts specific Indigent Defense
Plan elements as eligibility requirements for the formula grant funds. These elements encourage
each county's compliance with statutory requirements or policy and standards adopted by the
Task Force. Regardless of the County's eligibility status, complete the on-line Formula Grant
application. Contact the Task Force on Indigent Defense for instructions to meet grant eligibility
requirements.
d. Verify the county information and update if necessary- The authorized official reviews the data
the Task Force has stored for the various county grant positions. (Note: Please remember to
update the county contact information during the grant year as changes in officials or contact
information occurs.)
e. Identify the individuals in the following grant positions as required in Texas Administrative
Code Rule 173.301. Make changes as needed.
i. Authorized official - This person must be authorized to apply for, accept, decline,
modify, or cancel the grant for the applicant county. A county judge or a designee
authorized by the governing body in its resolution may serve as the authorized official.
(Note: Some counties prefer to have a district or statutory county judge serve as
authorized official since this grapt is related to judicial processes - this is acceptable).
11. Fiscal Officer - This person must be the county auditor or county treasurer if the county
does not have a county auditor.
111. Program Director - This person must be the officer or employee responsible for program
operation or monitoring or implementation of the indigent defense plan and who will
serve as the point-of-contact regarding the program's day-to-day operations. (By rule this
person cannot be the financial officer).
4 of7 pages FY2011 Formula Grant RFA
Due: October 29, 2010
Task Force on Indigent Defense
Use the "Change" Button - When the person listed is no longer authorized to perform the
duties with the Task Force previously authorized by the county. It is also used to change
contact information for any grant official. This situation usually arises when county
officials turnover as a result of elections, retirements, or some other removal from office.
"
f. Select the "Submit" button. The page will become a confirmation page at that point. Select the
Resolution link to create your county's',resolution.
g. Print / download resolution - The system will allow the user to download a resolution in an MS
Word document or provide an opportunity to print the document based on the selections above.
h. Receive confirmation - The system will provide a confirmation page to the grant officials
confirming that the application has been completed and informing them that the resolution must
be adopted by the commissioner's court and then faxed to the Task Force. PLEASE PRINT
THE CONFIRMATION PAGE.
5) Mail (postmarked) or fax the resolution adopted by commissioners' court by October 29, 2010 to the:
Task Force on Indigent Defense
Grant Administrator
205 W. 14th Street - Suite 600
PO Box 12066
Austin, Texas 78711
Fax (512) 475-3450
F. Review
Approximately 30 days prior to the Task Force meeting in which Formula Grants shall be officially awarded,
the Grant Administrator will review the application for completeness and notify counties via e-mail, fax, or mail
whether any additions or corrections are required.
G. Denial of Grant
Counties not completing the grant application process or those not meeting minimum eligibility requirements
will be notified by mail within 30 days following the Task Force award meeting.
H. Authorization to Fund
Texas Government Code Sec. 71.062. TECHNICAL SUPPORT; GRANTS
(a) The Task Force on Indigent Defense shall:
(I) provide technical support to:
(A) assist counties in improving their iI1digent defense systems; and
(B) promote compliance by counties with the requirements of state law relating to indigent
defense;
(2) direct the comptroller to distribute funds, including grants, to counties to provide indigent defense
services in the county; and
(3) monitor each county that receives a grant and enforce compliance by the county with the conditions
of the grant, including enforcement by directing the comptroller to:
(A) withdraw grant funds; or
(B) require reimbursement of grant funds by the county.
(b) The Task Force on Indigent Defense shall direct the comptroller to distribute funds as required by
Subsection (a)(2) based on a county's compliance with standards developed by the task force and the county's
demonstrated commitment to compliance with the requirements of state law relating to indigent defense.
(c) The Task Force on Indigent Defense shall develop policies to ensure that funds under Subsection (a)(2) are
allocated and distributed to counties in a fair manner.
5 of 7 pages
FY2011 Formula Grant RFA
Due: October 29,2010
Task Force on Indigent Defense
(d) A county may not reduce the amount of funds provided for indigent defense services in the county because
of funds provided by the Task Force on Indigent Defense under this section
I. Use of Funds
Funds must be used to improve indigent defense systems. Attorneys fees, investigator expenses, expert witness
expenses, and other direct litigation costs that a county spends on behalf of a criminal defendant or juvenile
respondent in a criminal matter that has been determined by a court of competent jurisdiction to be indigent are
allowable expenses. All funds must be spent in compliance with the following:
Texas Administrative Code, Title 1 Administration, Part 8 Texas Judicial Council, Chapter 173 Indigent
Defense Grants;
And Texas Uniform Grant Management Standards
The Task Force on Indigent Defense website maintains links to electronic copies of these documents. Grant
applicants/ recipients may contact the Task Force staff in writing for paper copies if no electronic means are
available to secure the documents.
J. Statement of Grant A ward
Statements of Grant Awards will be prepared exactly as authorized by the Task Force. These may include
special conditions. The fax cover page will be directed to the official designated in the resolution adopted by the
commissioners' court.
K. Special Conditions
The Task Force may determine special conditions or authorize staff to apply the conditions on criteria set by the
Task Force (T AC 173.201). The Task Force may develop special conditions that relate to expenditures,
compliance with statutory requirements or standards adopted by the Task Force.
L. Return of Signed Statements
Authorized officials must sign and return Statements of Grant A wards via fax within 30 days from the date of
the fax. Each grant award statement will be compared to the resolution to ensure the correct official as
authorized by the commissioners' court resolution signed the Statement of Grant A ward. Counties that are
unable to process the return of the Statement of Grant A ward in a timely fashion must submit a written request
for an extension.
M. Required Reports
All counties are statutorily required to submit an Indigent Defense Expenditure Report each year on November
1 in the form and manner prescribed by the Task Force. In accordance with T AC g 173.1 09 the reporting will be
through the internet.
Local Administrative District Judges, Local Statutory County Court Judges (or County Judge as applicable) and
the Chairs of Juvenile Boards must submit a copy of alii formal and informal rules and forms that describe the
procedures used in the county to provide indigent defendants with counsel in accordance with the Code of
,\
Criminal Procedure (Countywide Plans) to the Office 6fCourt Administration as required in Government Code
g7I.035 I. The Countywide Plans must be submitted by November 1 sl of each odd numbered year in the form
and manner prescribed by the Task Force.
N. Payments
Counties must have met all eligibility, spending, and grant condition requirements before receiving payments.
Payments will be made quarterly for most counties. Some counties may have a special conditions related to
6 of 7 pages
FY2011 Formula Grant RFA
Due: October 29,2010
Task Force on Indigent Defense
meeting minimum statutory spending requirements. These counties will receive funds only after a supplemental
expenditure report establishes that they have spent the predetermined minimum amount stated in the special
condition.
No payment shall be made from grant funds to a county until all special conditions have been met unless the
special condition adopted by the Task Force provides :~n alternative payment schedule or instructions for
payment. Task Force staff shall maintain documentatibn through electronic/paper files or correspondence to the
county stating how the special condition was met.
O. Maintain Official Contact Infbrmation
II
All counties must maintain the grant and plan official~ contact information on counties' home page set up at
http://tfid.tamu.edu. Counties must advise the Task Fdrce of changes in the authorized ot1icial, program
director, tinancial ot1icer, local administrative districtdudge, local statutory county judge and county judge by
updating this website contact information. This inforn}ation will be used to provide notices for grant or plan
submission information. The Task Force statT will use: e-mail whenever possible to notify counties of required
reports and funding opportunities.
P. Compliance with Monitoring'i Reports
!1
A county must respond within the required time, takeicorrective action for findings of non-compliance, and
satisfactorily address all recommendations in a Task ~,orce fiscal or policy monitoring report. Failure to comply
with any of these requirements could result in the Task Force imposing a remedy under T AC 173.307 or Texas
Government Code 971.062.
Q. Countywide Plan Requirements
The Countywide Plans submitted must be in complia~Fe with applicable statutes and rules and must meet the
minimum requirements for each plan section asoutlinfd in the Countywide Plan Submission Instructions.
R. OCA Reporting
The applicants' county and district clerks must be incpmpliance with reporting requirements promulgated by
the Texas Judicial Council. The district clerks and co~nty clerks must submit their monthly court activity
reports to OCA electronically.
S. Impact of Multi-year Discretipnary Grant
Counties that receive multi-year discretionary grants from the Task Force are encouraged to continue to apply
for the Formula Grant. Formula Grant payments will ~e made as scheduled. The county will submit its annual
Indigent Defense Expenditure Report on or before Noyember 1 of each year. If the multi-year program awarded
Task Force Funding creates an overall reduction of the county's indigent defense expenses below the baseline,
then the Task Force may require that all or a portion of the formula grant be returned. Regional programs are
exempt from this requirement.
T. Impact of Multi-year Discretionary Regional Sustainability Grants
II
Counties that participate in or receive multi-year regional or sustainability discretionary grants from the Task
Force are encouraged to continue to apply for the Forrpula Grant. Formula Grant payments will be made as
scheduled. Such counties may use their formula grantito maintain the discretionary grant payments to the
administrative county. The county will submit its annual Indigent Defense Expenditure Report on or before
November 1 of each year.
7 of 7 pages
FY2011 Formula Grant RFA
Due: October 29,2010
COUNTY REPORTS:
County Clerk, JP 1, 2, 3, 4 and JP 5 presented their monthly reports for the month of August 2010 and
after reading and verifying same, a Motion was made by Judge Pfeifer and seconded by Commissioner
Lyssy to accept said reports as presented. Commi~sioners Galvan, Lyssy, Fritsch, Finster and Judge
Pfeifer all voted in favor. .
.c. to
ANITA FRICKE .:tOlJrn:Y;CL:ERK
MONTHLY REPORT'RECAPITULATION
r, OFFICE FUND !I. AUGUST.2010 ~
CIVIL FUNDS
County Fees
County Clerk's Fees
Recording
Probate
Civil
Total County Clerk's Fees
Judge's Fees
Probate
Civil
Total Judge's Fees
Probate Fees (Education Fees)
Sheriffs Fees
Jury Fees
Law Library Fees
Beer Licenses
Appellate Fund (TGC)
Court Reporter Fees
Civil Indigent Fees
Record Management Fees (County Clerk)
Record Management Fees (County)
Security Fees (County)
Bond Forfeitures
Subtotal County Fees
$12,954.76
242.00
360.00
22.00
45.00
State Fees
Judicial Funds (CV$738.00 + PR$492.oo)
Marriage License Fees
Birth Certificate Fees
Total State Fees
SUBTOTAL
Overpmt of Filing Fees to be Refunded by Co. Clk.
TOTAL CIVIL FUNDS COLLECTED
$13,556.76
67.00
,,30.00
325.00
0.00
525.00
0.00
,,75.00
225.00
85.00
1,980.00
90.00
$22.00
. 0.00
$17,480.76
1,230.00
1!330.00
136.80
1 ,696.80
$19,177.56
$19,177.56
0.00
$19,177.56
CRIMINAL FUNDS
Total Criminal Court Costs & Fines & Pre-Trial Diversion
TOTAL FUNDS RECEIVED (As per AC~ ,Report)
Bank Interest Earned
$10,042.69
$29,220.25
Less Refunds for Overpayment of Filing Fees
TOTAL FUNDS RECEIVED $29,220.25
0.00
ADJUSTED FUNDS RECEIVED $29,220.25
Plus Re-Deposit of NSF ChecksJ(Not recorded in ACS)
Less NSF Checks (Not recorded!in ACS)
Co. Clerk Check
(72.00)
AMOUNT DUE COUNTY TREASURER 1$29,148.25 I
~ ".
ANITA FRICKE - COUNTY CLERK
MONTHLY REPORT RECAPITULATION (con't)
OFFICE FUND - AUGUST 2010
DISBURSEMENTS
CK#
Pavable To
Descriotion
Amount
$0.00
$0.00
TOTAL DISBURSEMENTS
$0.00
CASH ON HAND. OFFICE FUND
Beginning Book Balance
Funds Received
Disbursements
Plus Redeposit of NSF Checks
Less NSF Checks
Ending Book Balance
$0.00
BANK RECONCILIATION. OFFICE FUND
Ending Bank Balance
Outstanding Deposits""
Outstanding Checks""
Plus other Items""
Less Other Items""
Reconciled Bank Balance
$0.00
. -.. -.. -.. -..- ..-.. -.. - ..--.. -.. -.. -- -- ..-..-..----..-..----..----.. -..-
CASH ON HAND TRUST FUND
Beginning Book Balance
Funds Received
Disbursements
Ending Book Balance
$21,851.63
2,730.81
(2,701.46)
$21 ,880.98
BANK RECONCILIATION TRUST FUND
Ending Bank Balance
Outstanding Deposits""
Outstanding Checks""
Reconciled Bank Balance
$21,880.98
0.00
0.00
$21,880.98
""See Attached
~~~
SUBMITTED BY: Anita Fricke, County Clerk
~-~
;
.......... . '."- ..'...-".....".................,.,..,'.,.,......,:,..
.. ,-.... . . ,...........-.. ...
,-.'- ....:.....,'''.."..,.. ''';,"',,-'-,,-,','''-, ..',:
., .. ".. ........ ..", .....' .... ..... -,.
."..... . .....:::..,..;."...."'.',...."..".........''',,..:..:
TREASURERS,RECEIPTS..j:6R\
Q~.~.!"l..1.9!"l.~c:.1S9;:!M..q;~::~9.fl,!=qFTI
". '. . ....,.. "" "iOTAL:TREA
,
"
\
. MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS
~
9/1/2010 COURT NAME: JUSTICE OF PEACE NO.1
'I
MONTH OF REPORT: AUGUST
YEAR OF REPORT: 2010
"
ACCOUNT NUMBER ACCOUNT NAME AMOUNT
CR 1000-001-45011 FINES 3,674.30
CR 1000-001-44190 SHERIFF'S FEES 410.91
A DMINISTRA T1VE FEES:
DEFENSIVE DRIVING 19.80
CHILD SAFETY 0.00
TRAFFIC 96.77
ADMINISTRATIVE FEES 604.50
EXPUNGEMENT FEES 0.00
MISCELLANEOUS 0.00
CR 1000-001-44361 TOTAL ADMINISTRATIVE FEES 721.07
CR 1000-001-44010 CONSTABLE FEES-SERVICE 75.00
CR 1000-001-44061 JP FILING FEES 25.00
CR 1000-001-44090 COPIES / CERTIFIED COPIES 0.00
CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00
CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00
CR 1000-999-20741 DUE TO STATE-DRIVING EXAM FEE 0.00
CR 1000-999-20744 DUE TO STATE-SEATBEL T FINES 0.00
CR 1000-999-20745 DUE TO STATE-CHILD SEATBEL T FEE 0.00
CR 1000-999-20746 DUE TO STATE-OVERWEIGHT FINES 0.00
CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 406.50
TOTAL FINES, ADMIN. FEES & DUE TO STATE $5,312.78
CR 2670-001-44061 COURTHOUSE SECURITY FUND $156.81
CR 2720-001-44061 JUSTICE COURT SECURITY FUND $38.45
CR 2719-001-44061 JUSTICE COURT TECHNOLOGY FUND $157.81
STA TE ARREST FEES
DPS FEES 58.11
P&W FEES 0.00
T ABC FEES 0.00
CR 7020-999-20740 TOTAL STATE ARREST FEES 58.11
CR 7070-999-20610 CCC-GENERAL FUND 157.80
CR 7070-999-20740 CCC-ST A TE 1,420.21
DR 7070-999-10010 1,578.01
CR 7860-999-20610 STF/SUBC-GENERAL FUND 48.38
CR 7860-999-20740 STF/SUBC-ST A TE 919.21
DR 7860-999-10010 967.59
CR 7950-999-20610 TP-GENERAL FUND 132.06
CR 7950-999-20740 TP-ST A TE 132.06
DR 7950-999-10010 264.12
CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 0.30
CR 7480-999-20740 CIVIL INDIGENT LEGAL-STATE 5.70
, ,', DR 7480-999-10010 6.00
Pa,ge 1 of 2
MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS
9/1/2010
CR 7865-999-20610
CR 7865-999-20740
CR 7970-999-20610
CR 7970-999-20740
CR 7505-999-20610
CR 7505-999-20740
CR 7857-999-20610
CR 7857-999-20740
CR 7856-999-20610
CR 7856-999-20740
Revised 9/17/09
COURT NAME: JUSTICE OF PEACE NO.1
MONTH OF REPORT: AUGUST
YEAR OF REPORT: 2010
7.69
69.19
DR 7865-999-10010
CRIM-SUPP OF IND LEG SVCS-GEN FUND
CRIM-SUPP OF IND LEG SVCS-STATE
76.88
TUFTA-GENERAL FUND 45.35
TUFTA-STATE 90.71
DR 7970-999-10010 136.06
JPAY - GENERAL FUND 36.00
JPAY - STATE 204.00
DR 7505-999-10010 240.00
JURY REIMB. FUND- GEN. FUND 11.54
JURY REIMB. FUND- STATE 103.81
DR 7857-999-10010
115.35
CIVIL JUSTICE DATA REPOS.- GEN FUND
CIVIL JUSTICE DATA REPOS.- STATE
0.30
2.73
DR 7856-999-10010
3.03
TOTAL (Distrib Req to Oper Acct)
$9,111.00
DUE TO OTHERS (Distrib Req Attchd)
CALHOUN COUNTY ISO
DA - RESTITUTION
REFUND OF OVERPAYMENTS
OUT-OF-COUNTY SERVICE FEE
CASH BONDS
PARKS & WILDLIFE FINES
WATER SAFETY FINES
0.00
55.00
0.00
0.00
0.00
0.00
0.00
$55.00
TOTAL DUE TO OTHERS
TOTAL COLLECTED-ALL FUNDS
LESS: TOTAL TREASUER'S RECEIPTS
OVER/(SHORT)
$9,166.00
$9,166.00
$0.00
Page 2 of2
, ~
~
ENTER COURT NAME:
ENTER MONTH OF REPORT
ENTER YEAR OF REPORT
CODE
CASH.BONDS
ADMINISTRATION FEE - ADMF
BREATH ALCOHOL TESTING - BAT
CONSOLIDATED COURT COSTS -CGC
COURTHOUSE SECURITY - CHS
. CJP
CIVIL JUSTICE DATA REPOSITORY FEE. CJDR
CORRECTIONAL MANAGEMENT INSTITUTE - GMI
,. .. , CR
CHILD SAFETY - CS
CHIL!D SEATBELT FEE cCSBF
. CRIME VICTIMS COMPENSATION - CVC
OPSCIFAILURE TO APPEAR - OMNI - DPSC
FUGITIVE APPREHENSION - FA
GENERAL REVENUE ~ GR
CRIM . IND LEGAL SVCS SUPPORT - IDF
JUVENILE CRIME & DELINQUENCY - JCD
JUSTICE COURT PERSONNEL TRAINING - JCPT
JUSTICE COURT SECURITY FUND- JCSF
JUROR SERVICE FEE - JSF
LOCAL ARREST FEES - LAF
LEMI
LEOA
LEOC
OCL
PARKS & WILDLIFE ARREST FEES - PWAF
STATE ARRE;ST FE;ES ~ SAF
SCHOOL CROSSINGICHILD SAFETY FEE - SCF
SUBTITLE C . SUBC
TASC ARREST FEES -lAF
TECHNOLOGY FUND -.TF
" TRAFF'IC - TF'C
TIME PAYMENT. TIME
LOCAL&. STATE WARRANT FEES - WRNT
COLLECTION SERVICE FEE-MVBA - CSRV
DEFENSIVE DRIVING COURSE - DDC
DEFERRED FEE - DFF
DRIVING EXAM FEE-PROVDL
FILING FEE - FFEE
. FILING FEE SMALL CLAIMS. FFSC
COPIESICERTIFED COPIES - CC
INDIGENT FEE, CIFF or INpF
JUDGE PAY RAISE FEE - JPAY
SERVICE FEE; - SFE;E
, OUT-OF-COUNTY SERVICE FEE
EXPUNGE;Iv1ENT FEE - EXPG
EXPIRED RENEWAL- EXPR
ABSTRACT OF JUDGEMENT - AOJ
ALL WRITS: WOF> I WOE
DPS FTA FINE- D~SF
LOCAL FINES- FINE
LICENSE & WEIGHT FEE.S -LWF
PARKS & WILDLIFE FINES- PWF
SEATBEL TlUNRESTRAINED CHILD FINE - SEAT
. OVERPAYMENT ($10 &. OVER)- OVER
. OVERPAYMENT (LESS THAN $10) - OVER
RESTITUTIOf\i - REST
PARKS & WILDLIFE-WATER SAFETY FINES-WSF
., WCR
TOTAL ACTUAL MONEY RECEIVED
tyPE:
TOTAL WARRANT FEES
EtHER lOCAlWARRANTFEESI
STATE WARRANT FEES
.'. .. ',.
DUE TO OTHERS:
DUE TO CCISD - 50% of Fine on JV cases
DUE TO DA RESTITUTION FUND
REFUND OF OVERPAYMENTS
OUT-OF-COUNTY SERVICE FEE
CASH BQNDS
TREASURERS RECEIPTS FOR MONTH:
CASH, CHECKS, M.O.s & CREDIT CARDS
"'" TOTAL TREAS. RECEIpTS
~ ....~~
Revised 9117109
2.43
4.18
125.55
610.54
41.85
89.25
4.18
16.76
51.13
153.83
,11100.82
:1
11' 15.00
129.75
852.22
237.94
88.14
:1 329.57
1,217.56
2,286.50
49.50
'.179.90
~
: 125.00
30.00
291.77
300.00
,
7,589.20
334.00
II
I 5.00
74.67
II
$17;755.17
AMOUNT
1 ;217.56 ,
1424.36 I~ECORDo;rn,TAL PAGE'Or~ILLCOUNTRY SOFTWAROO'REPORi-- ',.
$793.20 '!RECORD ON. TOTAL PAGE OF HILL COUNTRY SOFTWARE MO. REPORT
""~ml!:ii::,",:q;:':II!'!IIII""''''lIIhlll.~>irl''.;II'''''''~"''"'''";':'U'U","~'''''''H'''''''';'';;'''';",","1I41'''''III'''',"I,":M''''''''''''''''~''_:'"""'''"'~''''~~'''4111''''''''
~___........_._..........-.k",_A____'''''..,.'''m'"'~_'' .~ ,.' .~n._. ..,.__.,A~'_"'^
PLEASE INCLUDE P. O. REQUESTING DISBURSEMENT
PLEASE INCLUDE P. O. REQUESTING DISBURSEMENT
PLEASE INCLUDE P. O. REQUESTING DISBURSEMENT
PLEASE INCLUDE P. O. REQUESTING DISBURSEMENT
PLEASE INCLUDE P. O. REQUESTING DISBURSEMENT (IF REQUIRED)
.....~_""II>"..."liI"'."_"_~,,,,:__-"'""',."""..""',..,,;'"""''',., ".--..",.~"",......~"_._._"",,,,,,"-
-'
~
MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS I
9/1/2010 COURT NAME: JUSTICE OF PEACE NO.2
MONTH OF REPOfH: AUGUST
YEAR OF REPORT: 2010
ACCOUNT NUMBER ACCOUNT NAME AMOUNT
CR 1000-001-45012 FINES 7,639.30
CR 1000-001-44190 SHERIFF'S FEES 1,275.54
ADMINISTRA T1VE FEES:
DEFENSIVE DRIVING 49.50
CHILD SAFETY 0.00
TRAFFIC 88.14
ADMINISTRATIVE FEES 179.90
EXPUNGEMENT FEES 0.00
MISCELLANEOUS 0.00
.CR 1000-001-44362 TOTAL ADMINISTRATIVE FEES 317.54
CR 1000-001-44010 CONSTABLE FEES-SERVICE 300.00
CR 1000-001-44062 JP FILING FEES 125.00
CR 1000-001-44090 COPIES / CERTIFIED COPIES 0.00
CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 5.00
CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00
CR 1000-999-20741 DUE TO STATE-DRIVING EXAM FEE 0.00
CR 1000-999-20744 DUE TO STATE-SEATBELT FINES 0.00
CR 1000-999-20745 DUE TO STATE-CHILD SEATBELT FEE 0.00
CR 1000-999-20746 DUE TO STATE-OVERWEIGHT FINES 0.00
CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 2,286.50
TOTAL FINES, ADMIN. FEES & DUE TO STATE $11,948.88
CR 2670-001-44062 COURTHOUSE SECURITY FUND $229.08
CR 2720-001-44062 JUSTICE COURT SECURITY FUND $51.13
CR 2719-001-44062 JUSTICE COURT TECHNOLOGY FUND $237.94
STATE ARREST FEES
DPS FEES 184.59
P&W FEES 3.00
T ABC FEES 0.00
CR 7020-999-20740 TOTAL STATE ARREST FEES 187.59
CR 7070-999-20610 CCC-GENERAL FUND 238.23
CR 7070-999-20740 CCC-ST ATE 2,144.14
DR 7070-999-10010 2,382.37
CR 7860-999-20610 STF/SUBC-GENERAL FUND 42.61
CR 7860-999-20740 STF/SUBC-STATE 809.61
DR 7860-999-10010 852.22
CR 7950-999-20610 TP-GENERAL FUND 164.79
CR 7950-999-20740 TP-ST A TE 164.78
DR 7950-999-10010 329.57
CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 1.50
CR 7480-999-20740 CIVIL INDIGENT LEGAL-STATE 28.50
DR 7480-999-10010 30.00
Page 1 of 2
r"
--:;.
~
MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS
9/1/2010
CR 7865-999-20610
CR 7865-999-20740
CR 7970-999-20610
CR 7970-999-20740
CR 7505-999-20610
CR 7505-999-20740
CR 7857-999-20610
CR 7857-999-20740
CR 7856-999-20610
CR 7856-999-20740
Revised 9/17/09
COURT NAME: JUSTICE OF PEACE NO.2
MONTH OF REPOFU: AUGUST
YEAR OF REPORT: 2010
DR 7865-999-10010
CRIM-SUPP OF IND LEG SVCS-GEN FUND
CRIM-SUPP OF IND LEG SVCS-STATE
89.25
TUFTA-GENERAL FUND 203.51
TUFTA-STATE 407.03
8.93
80.32
DR 7970-999-10010 610.54
JPAY - GENERAL FUND 43.77
JPAY - STATE 248.00
DR 7505-999-10010 291.77
JURY REIMB. FUND- GEN. FUND 15.38
JURY REIMB. FUND- STATE 138.45
DR 7857-999-10010
DR 7856-999-10010
153.83
CIVIL JUSTICE DATA REPOS.- GEN FUND
CIVIL JUSTICE DATA REPOS.- STATE
2.43
0.24
2.19
TOTAL (Distrib Req to Oper Acct) $17,396.60
DUE TO OTHERS (Distrib Req Attchd)
CALHOUN COUNTY ISD
DA - RESTITUTION
REFUND OF OVERPAYMENTS
OUT-OF-COUNTY SERVICE FEE
CASH BONDS
PARKS & WILDLIFE FINES
WATER SAFETY FINES
0.00
74.67
0.00
0.00
0.00
283.90
0.00
$358.57
TOTAL DUE TO OTHERS
TOTAL COLLECTED-ALL FUNDS $17,755.17
LESS: TOTAL TREASUER'S RECEIPTS $17,755.17
OVER/(SHORT) $0.00
Pag~ 2 of 2
.
J
.;;t
II
II
08/31/2010
. .
J/
The following totals represent - Cash and Checks Collected
Type Code Description
Count
The following totals represent - Cash and Checks Collected
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
FEES
FEES
FEES
FEES
FEES
FEES
FEES
FEES
FINE
FINE
FINE
REST
CCC
CHS
CJDD
CMI
CVC
DPSC
FA
IDF
JCD
JCPT
JCSF
JPAY
JSF
LAF
PWAF
SAF
SUBC
TF
TFC
TIME
WRNT
CIFF
CSRV
".
CVFF
DOC
OFF
EXRF
FFEE
SF
DPSF
FINE
PIlF
REST
15
15
8
2
2
5
2
13
2
2
13
13
13
6
1
6
10
15
10
5
5
4
4
1
3
1
2
3
3
2
7
.' 1
1
CONSOLIDATED COURT COSTS
COURTHOUSE SECURITY
CIVIL JUSTICE DATA DEPOSITORY FEE
CORRECTIONAL MANAGEMENT INSTITUTE
COMPENSATION TO VICTIMS OF CRIME
OMNI
FUGITIVE APPREHENSION
INDIGENT DEFENSE FUND
JUVENILE CRIME AND DELINQUENCY
JUDICIAL AND COURT PERSONNEL TRAINING
JUSTICE COURT SECURITY FUND
JPAY DISTRICT JUDGE PAY RAISE FEE
JUROR SERVICE FUND
SHERIFF'S FEE
TEXAS PARKS & WILDLIFE
DPS
SUBTITLE C
TECHNOLOGY FUND
TFC
TIME PAYMENT FEE
WARRANT FEE
CIVIL INDIGENT FILING FEE
COLLECTION SERVICE FEE
CIVAL FILING FEE
DEFENSIVE DRIVING
DEFERRED FEE
EXPIRATION RENEWAL FEE
FILING FEE
SERVICE FEE
DPS FTA FINE
FINE
PARKS & WILDLIFE FINE
REST nUT I ON
The following totals represent - Transfers Collected
Money Totals
22
COST CCC
COST CHS
COST CJDD
COST CMI
COST CVC
COST DPSC
COST FA
COST IDF
COST JCD
CONSOLIDATED COURT COSTS
COURTHOUSE SECURITY
CIVIL JUSTICE DATA DEPOSITORY FEE
CORRECTIONAL MANAGEMENT INSTITUTE
COMPENSATION TO VICTIMS OF CRIME
OMNI
FUGITIVE APPREHENSION
INDIGENT DEFENSE FUND
JUVENILE CRIME AND DELINQUENCY
o
o
o
o
o
o
o
o
o
Retained
50.97
53.58
0.07
0.10
3.00
49.50
1.00
2.38
0.10
0.40
11.89
10.71
3.57
24.46
4.00
24.00
13.34
55.58
26.68
48.66
300.00
1.20
440.10
25.00
29.70
141. 90
30.00
75.00
225.00
590.00
944.40
11.25
48.48
3,246.02
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Page
3
Disbursed Money-Totals
458.77
0.00
0.62
0.90
27.00
100.50
9.00
21.41
0.90
3.60
0.00
60.66
32.11
0.00
1.00
6.00
253.47
0.00
0.00
48.67
0.00
22.80
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
63.75
0.00
1,111.16
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
509.74
53.58
0.69
1.00
30.00
150.00
10.00
23.79
1.00
4.00
11.89
71.37
35.68
24.46
5.00
30.00
266.81
55.58
26.68
97.33
300.00
24.00
440. 10
25.00
29.70
141.90
30.00
75.00
225.00
590.00
944.40
75.00
48.48
4,357.18
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
'"
~
Ii
08/31/2010
Money Distribution Report
JUDGE GARY W. NOSKA JP3 AUGUST 2010 MONTHLY REPORT
The following totals represent - Transfers Collected
Type Code Description
COST JCPT
COST JCSF
COST JPAY
COST JSF
COST LAF
COST PWAF
COST 'SAF
COST SUBC
COST TF
COST HC
COST TIME
COST WRNT
FEES CI FF
FEES CSRV
FEES CVFF
FEES DOC
FEES OFF
FEES EXRF
FEES FFEE
FEES SF
FINE DPSF
FINE FINE
FINE PWF
REST REST
Count
JUDICIAL AND COURT PERSONNEL TRAINING
JUSTICE COURT SECURITY FUND
JPAY DISTRICT JUDGE PAY RAISE FEE
JUROR SERVICE FUND
SHERIFF'S FEE
TEXAS PARKS & WILDLIFE
DPS
SUBTITLE C
TECHNOLOGY FUND
HC
TIME PAYMENT FEE
WARRANT FEE
CIVIL INDIGENT FILING FEE
COLLECTION SERVICE FEE
CIVAL FILING FEE
DEFENSIVE DRIVING
DEFERRED FEE
EXPIRATION RENEWAL FEE
F I LING FEE
SERVICE FEE
DPS FTA FINE
FINE
PARKS & WILDLIFE FINE
RESTITUTION
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
Transfer Totals
The following totals represent - Jail Credit and Community Service
o
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
COST
CCC
CHS
CJDD
CMI
evc
DPSC
FA
IDF
JCD
JCPT
JCSF
JPAY
JSF
LAF
PWAF
SAF
SUBC
H
HC
TIME
CONSOLIDATED COURT COSTS
COURTHOUSE SECURITY
CIVIL JUSTICE DATA DEPOSITORY FEE
CORRECTIONAL MANAGEMENT INSTITUTE
COMPENSATION TO VICTIMS OF CRIME
OMNI
FUGITIVE APPREHENSION
INDIGENT DEFENSE FUND
JUVENILE CRIME AND DELINQUENCY
JUDICIAL AND COURT PERSONNEL TRAINING
JUSTICE COURT SECURITY FUND
JPAY DISTRICT JUDGE PAY RAISE FEE
JUROR SERVICE FUND
SHERIFF'S FEE
TEXAS PARKS & WILDLIFE
DPS
SUBTITLE C
TECHNOLOGY FUND
HC
TIME PAYMENT FEE
2
2
2
o
o
o
o
2
o
o
2
2
2
o
o
2
2
2
2
1
Retained
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7.02
7.03
0.02
0.00
0.00
0.00
0.00
0.35
0.00
0.00
1.76
1.58
0.52
0.00
0.00
7.02
2.63
7.03
5.27
9.45
Page
4
Disbursed Money-Totals
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
63.23
0.00
0.16
0.00
0.00
0.00
0.00
3.16
0.00
0.00
0.00
8.96
4.73
0.00
0.00
1. 76
50.06
0.00
0.00
9.46
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
70.25
7.03
0.18
0.00
0.00
0.00
0.00
3.51
0.00
0.00
1.76
10.54
5.25
0.00
0.00
8.78
52.69
7.03
5.27
18.91
'l
08/31/2010 Money Distribution Report Page 5
JUDGE GARY W. NOSKA JP3 AUGUST 2010 MONTHLY REPORT
-------------------------------------------------~----------------------------------------.-----------------------------------------
The following totals represent - Jail Credit and Community Service
Type Code Description Count Retained Disbursed Money-Totals
COST WRNT WARRANT FEE 0 0.00 0.00 0.00
FEES CIFF CIVIL INDIGENT FILING FEE 0 0.00 0.00 0.00
FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00
FEES CVFF CIVAL FILING FEE 0 0.00 0.00 0.00
FEES DDC DEFENSIVE DRIVING 0 0.00 0.00 0.00
FEES DFF DEFERRED FEE 0 0.00 0.00 0.00
FEES EXRF EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00
FEES FFEE FILING FEE 0 0.00 0.00 0.00
FEES SF SERVICE FEE 0 0.00 0.00 0.00
FINE DPSF DPS FTA FINE 0 0.00 0.00 0.00
FINE FINE FINE 4 463.80 0.00 463.80
FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00
REST REST RESTITUTION 0 0.00 0.00 0.00
Credit Totals 4 513.48 141.52 655.00
The foLLowing totaLs represent - Credit Card Payments
COST CCC CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00
COST CHS COURTHOUSE SECURITY 0 0.00 0.00 0.00
COST CJDD CIVIL JUSTICE DATA DEPOSITORY FEE 0 0.00 0.00 0.00
COST CMI CORRECTIONAL MANAGEMENT INSTITUTE 0 0.00 0.00 0.00
COST CVC COMPENSATION TO VICTIMS OF CRIME 0 0.00 0.00 0.00
COST DPSC OMNI 0 0.00 0.00 0.00
COST 'FA FUGITIVE APPREHENSION 0 0.00 0.00 0.00
COST IDF INDIGENT DEFENSE FUND 0 0.00 0.00 0.00
COST JCD JUVENILE CRIME AND DELINQUENCY 0 0.00 0.00 0.00
COST JCPT JUDICIAL AND COURT PERSONNEL TRAINING 0 0.00 0.00 0.00
COST JCSF JUSTI CE COURT SECUR!TY FUND 0 0.00 0.00 0.00
COST JPAY JPAY DISTRICT JUDGE PAY RAISE FEE 0 0.00 0.00 0.00
COST JSF JUROR SERVICE FUND 0 0.00 0.00 0.00
COST LAF SHERIFF'S FEE 0 0.00 0.00 0.00
COST PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00
COST SAF DPS 0 0.00 0.00 0.00
COST SUBC SUBTITLE C 0 0.00 0.00 0.00
COST TF TECHNOLOGY FUND 0 0.00 0.00 0.00
COST TFC TFC 0 0.00 0.00 0.00
COST TIME TIME PAYMENT FEE 0 0.00 0.00 0.00
COST WRNT WARRANT FEE 0 0.00 0.00 0.00
FEES CIFF CIVIL INDIGENT FILING FEE 0 0.00 0.00 0.00
FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00
FEES CVFF CIVAL FILING FEE 0 0.00 0.00 0.00
FEES DDC DEFENSIVE DRIVING 0 0.00 0.00 0.00
FEES DFF DEFERRED FEE 0 0.00 0.00 0.00
FEES EXRF EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00
FEES FFEE FILING FEE 0 0.00 0.00 0.00
FEES SF SERVICE FEE 0 0.00 0.00 0.00
FINE DPSF DPS FTA FINE 0 0.00 0.00 0.00
FINE FINE FINE 0 0.00 0.00 0.00
ii
ii
08/31/2010 Money Distribution Report Page 6
JUDGE GARY W. NOSKA JP3 AUGUST 2010 MONTHLY REPORT
------------------------------------------------------------.-----------------------------------------------------------------------
The following totals represent - Credit Card Payments
Type Code Description Count Retained Disbursed Money-Totals
FINE 'PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00
REST REST REST ITUT I ON 0 0.00 0.00 0.00
Credit Totals 0 0.00 0.00 0.00
The following totals represent - Combined Money and Credits
COST CCC CONSOLIDATED COURT COSTS 17 58.00 521.99 579.99
COST CHS COURTHOUSE SECURITY 17 60.61 0.00 60.61
COST CJDD CIVIL JUSTICE DATA DEPOSITORY FEE 10 0.09 0.78 0.87
COST CMI CORRECTIONAL MANAGEMENT INSTITUTE 2 0.10 0.90 1.00
COST CVC COMPENSATION TO VICTIMS OF CRIME 2 3.00 27.00 30.00
COST DPSC OMNI 5 49.50 100.50 150.00
COST FA FUGITIVE APPREHENSION 2 1.00 9.00 10.00
COST IDF INDIGENT DEFENSE FUND 15 2.73 24.57 27.30
COST JCD JUVENILE CRIME AND DELINQUENCY 2 0.10 0.90 1.00
COST JCPT JUDICIAL AND COURT PERSONNEL TRAINING 2 0.40 3.60 4.00
COST JCSF JUSTICE COURT SECURITY FUND 15 13.65 0.00 13.65
COST JPAY JPAY DISTRICT JUDGE PAY RAISE FEE 15 12.29 69.62 81.91
COST JSF JUROR SERVICE FUND 15 4.09 36.84 40.93
COST LAF SHERIFF'S FEE 6 24.46 0.00 24.46
COST PWAF TEXAS PARKS & WILDLIFE 1 4.00 1.00 5.00
COST SAF DPS 8 31.02 7.76 38.78
COST SUBC SUBTITLE C 12 15.97 303.53 319.50
COST TF TECHNOLOGY FUND 17 62.61 0.00 62.61
COST TFC TFC 12 31. 95 0.00 31. 95
COST TIME TIME PAYMENT FEE 6 58.12 58.12 116.24
COST WRNT WARRANT FEE 5 300.00 0.00 300.00
FEES CIFF CIVIL INDIGENT FILING FEE 4 1.20 22.80 24.00
FEES CSRV COLLECTION SERVICE FEE 4 440. 10 0.00 440.10
FEES CVFF CIVAL FILING FEE 1 25.00 0.00 25.00
FEES DOC DEFENSIVE DRIVING 3 29.70 0.00 29.70
FEES OFF DEFERRED FEE 1 141.90 0.00 141.90
FEES EXRF EXPIRATION RENEWAL FEE 2 30.00 0.00 30.00
FEES FFEE FILING FEE 3 75.00 0.00 75.00
FEES SF SERVICE FEE 3 225.00 0.00 225.00
FINE DPSF DPS FTA FINE 2 590.00 0.00 590.00
FINE FINE FINE 11 1,408.20 0.00 1,408.20
FINE PWF PARKS & WILDLIFE FINE 1 11.25 63.75 75.00
REST REST REST ITUTI ON 1 48.48 0.00 48.48
Report Totals 26 3,759.52 1,252.66 5,012.18
08/31/2010 Money Distribution Report Page 7
JUDGE GARY W. NOSKA JP3 AUGUST 2010 MONTHLY REPORT
---------------------------------------------------------------------.-.------------------------------------------------------------
DATE PAYMENT-TYPE FINES COURT-COSTS FEES BONDS RESTITUTION OTHER TOTAL
00-00"0000 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-1991 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-1993 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-1995 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0:00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0;.00 0.00 0.00 0.00 0.00 0.00
09-01-.1997 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-1999 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-2001 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-2003 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
01-01-2004 Cash & Checks Collected 1,609.40 1,708.60 990.70 0.00 48.48 0.00 4,357.18
Jail Credits & Comm Service 463.80 191. 20 0.00 0.00 0.00 0.00 655.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 2,073.20 1,899.80 990.70 0.00 48.48 0.00 5,012.18
TOTALS Cash & Checks Collected 1,609.40 1,708.60 990.70 0.00 48.48 0.00 4,357.18
Jail Credits & Comm Service 463.80 191.20 0.00 0.00 0.00 0.00 655.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 2,073.20 1,899.80 990.70 0.00 48.48 0.00 5,012.18
....
Ii
'I
08/31}2010
Money Distribution Report
JUDGE GARY Y. NOSKA JP3 AUGUST 2010 MONTHLY REPORT
DATE
PAYMENT-TYPE
State of Texas Quarterly Reporting Totals
Descripti on
State Comptroller Cost and Fees Report
Section I: Report for Offenses Committed
01-01-04 Forward
09-01-01 - 12-31-03
08-31-99 - 08-31-01
09-01-97 - 08-30-99
09-01-91 - 08-31-97
Bai l Bond Fee
DNA'Testing Fee - Convictions
DNA'; Testing Fee - Comm Supvn
DNA Testing Fee - Juvenile
EMS Trauma Fund (EMS)
Juvenile Probation Diversion Fees
Jury Reimbursement Fee
Indigent Defense Fund
Moving Violation Fees
State Traffic Fine
Section II: As Applicable
Peace Officer Fees
Failure to Appear/Pay Fees
Judicial Fund - Const County Court
Judicial Fund - Statutory County Court
Motor Carrier Yeight Violations
Time Payment Fees
Driving Record Fee
Judicial Support Fee
Report Sub Total
State Comptroller Civil Fees Report
CF: Birth Certificate Fees
CF: Marriage License Fees
CF: .Declaration of Informal Marriage
CF: Nondisclosure Fees
CF: Juror Donations
CF: Justice Court Indig Filing Fees
CF: Stat Prob Court Indig Filing Fees
CF: Stat Prob Court Judic Filing Fees
CF: Stat Cnty Court Indig Filing Fees
CF: Stat Cnty Court Judic Filing Fees
CF: Cnst Cnty Court Indig Filing Fees
CF: Cnst Cnty Court Judic Filing Fees
CF: Dist Court Divorce & Family Law
CF: Dist Court Other Divorce/Family Law
CF: Dist Court Indig Legal Services
CF: Judicial Support Fee
Report Sub Total
Total Due For This Period
~j1 .
FINES COURT-COSTS
Count
25
o
o
o
o
o
o
o
o
o
o
13
13
8
10
7
5
o
o
o
5
o
13
99
o
o
o
o
o
4
o
o
o
o
o
o
o
o
o
o
4
103
FEES
BONDS RESTITUTION
Collected
Retained
555.74
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
35.68
23.79
0.69
266.81
55.57
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3.57
2.38
0.07
13.34
35.00
150.00
0.00
0.00
0.00
97.33
0.00
71.37
1,236.41
28.00
49.50
0.00
0.00
0.00
48.66
0.00
10.71
211.80
0.00
0.00
0.00
0.00
0.00
24.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
24.00
0.00
0.00
0.00
0.00
0.00
1.20
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.20
1,260.41
213.00
Disbursed
500.17
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
32.11
21.41
0.62
253.47
7.00
100.50
0.00
0.00
0.00
48.67
0.00
60.66
1,024.61
0.00
0.00
0.00
0.00
0.00
22.80
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
22.80
1,047.41
Page
8
OTHER
TOTAL
Ii..l..
..-
.f
ENTER ,COURT 'N~ME:",~ ,'~, '
ENTER MONTH 'OF~REPORT
E~TER YEAR OF, REPORT
'~~~tI
,.\,
,II
'-_il '!,
MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS
:i
i~
9/1/2010 COURT NA""E: JUSTICE OF PEACE NO.4
MONTH OF REPORT: AUGUST
YEAR OF REPORT: 2010
ACCOUNT NUMBER ACCOUNT NAME AMOUNT
CR 1 000-001-45014 FINES 1,482.10
CR 1000-001-44190 SHERIFF'S FEES 218.99
ADMINISTRA TIVE FEES:
DEFENSIVE DRIVING 0.00
CHILD SAFETY 0.00
TRAFFIC 39.00
ADMINISTRATIVE FEES 863.80
EXPUNGEMENT FEES 0.00
MISCELLANEOUS 0.00
CR 1000-001-44364 TOTAL ADMINISTRATIVE FEES 902.80
, CR 1 000-001-4401 0 CONSTABLE FEES-SERVICE 0.00
CR 1000-001-44064 JP FILING FEES 0.00
1 CR 1 000-001-44090 COPIES / CERTIFIED COPIES 0.00
CR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 0.00
CR 1 000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00
CR 1 000-999-20741 DUE TO STATE-DRIVING EXAM FEE 0.00
CR 1000-999-20744 DUE TO STATE-SEATBEL T FINES 0.00
CR 1000-999-20745 DUE TO STATE-CHILD SEATBELT FEE 0.00
CR 1000-999-20746 DUE TO STATE-OVERWEIGHT FINES 0.00
CR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 85.50
TOTAL FINES, ADMIN. FEES & DUE TO STATE $2,689.39
CR 2670-001-44064 COURTHOUSE SECURITY FUND $66.49
CR 2720-001-44064 JUSTICE COURT SECURITY FUND $16.62
CR 2719-001-44064 JUSTICE COURT TECHNOLOGY FUND $66.49
STATE ARREST FEES
DPS FEES 45.22
P&W FEES 0.00
T ABC FEES 0.00
CR 7020-999-20740 TOTAL STATE ARREST FEES 45.22
CR 7070-999-20610 CCC-GENERAL FUND 66.49
CR 7070-999-20740 CCC-ST ATE 598.38
DR 7070-999-10010 664.87
CR 7860-999-20610 STF/SUBC-GENERAL FUND 19.50
CR 7860-999-20740 STF/SUBC-STATE 370.50
DR 7860-999-10010 390.00
CR 7950-999-20610 TP-GENERAL FUND 57.78
CR 7950-999-20740 TP-ST ATE 57.77
DR 7950-999-10010 115.55
CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 0.00
CR 7480-999-20740 CIVIL INDIGENT LEGAL-STATE 0.00
DR 7480-999-10010 0.00
Page 1 of 2
,l
'I
MONTHL Y REPORT OF COLLECTIONS AND DISTRIBUTIONS
9/1/2010
COURT NAME: JUSTICE OF PEACE NO.4
MONTH OF REPORT: AUGUST
YEAR OF REPO.RT: 2010
!l
CR 7865-999-20610 CRIM-SUPP OF IND LEG SVCS-GEN FUND 3.32
CR 7865-999-20740 CRIM-SUPP OF IND LEG SVCS-STATE 29.92
DR 7865-999-10010 33.24
CR 7970-999-20610 TUFTA-GENERAL FUND 16.22
CR 7970-999-20740 TUFT A-STATE 32.44
DR 7970-999-10010 48.66
CR 7505-999-20610 JPAY-GENERALFUND 16.20
CR 7505-999-20740 JPAY - STATE 91.80
DR 7505-999-10010 108.00
CR 7857-999-20610 JURY REIMB. FUND- GEN. FUND 4.99
CR 7857-999-20740 JURY REIMB. FUND- STATE 44.88
DR 7857-999-10010 49.87
CR 7856-999-20610 CIVIL JUSTICE DATA REPOS.- GEN FUND 0.12
CR 7856-999-20740 CIVIL JUSTICE DATA REPOS.- STATE 1.08
DR 7856-999-10010 1.20
, TOTAL (Distrib Req to Oper Acct) $4,295.60
DUE TO OTHERS (Distrib Req Attchd)
CALHOUN COUNTY ISD 0.00
DA - RESTITUTION 0.00
REFUND OF OVERPAYMENTS 0.00
OUT-OF-COUNTY SERVICE FEE 0.00
CASH BONDS 0.00
PARKS & WILDLIFE FINES 0.00
WATER SAFETY FINES 0.00
TOTAL DUE TO OTHERS $0.00
TOTAL COLLECTED-ALL FUNDS $4,295.60
\
LESS: TOTAL TREASUER'S RECEIPTS $4,295.60
Revised 9/17/09 OVER/(SHORT) $0.00
Page 2 of2
~ .'
09/01/2010 Money Distribution Report Page
...........------------------------- ------....----- --------..._--- ------------- -----_._------
----------.-- ------------- -----------
Receipt Cause/Defendant Code Amount Code Amount Code Amount Code Amount Code Amount Code Amount Total
3928469 2010-248 08-02-2010 FINE 64.00 JPAY 6.00 70.00
ALFORD, CHRISTINA BRITTANY
Money Order
3928470 2010-281 08-02-2010 TFC 3.00 CCC 40.00 CHS 4.00 SAF 5.00 TF 4.00 SUBC 30.00 180.00
ORSAK, KEVIN WA;YNE JCSF 1.00 JSF 3.00 IDF 2.00 CJDR 0.10 FINE 81. 90 JPAY 6.00
Cash Ii,
3928471 2010-065 08-03-2010 WRNT 50.00 PWF 19.00 JPAY 6.00 75.00
"
DEAN, ROBERT JOHN
Jail Credit
3928472 2010-087 08-03-2010 CCC 40.00 CHS 4.00 PWAF 5.00 WRNT 50.00 TIME 25.00 TF 4.00 475.00
"
DEAN, ROBERT JOHN JCSF 1.00 JSF 3.00 IDF 2.00 PWF 335.00 JPAY 6.00
Jail Credit
3928413 2010-095 08-03-2010 CCC 40.00 CHS 4.00: PWAF 5.00 WRNT 50.00 TIME 25.00 TF 4.00 575.00
DEAN, ROBERT JOHN JCSF 1.00 JSF 3.00 IDF 2.00 PWF 435.00 JPAY 6.00
Jail Credit
3928474 2010060019. 08-03-2010 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 JCSF 1.00 JSF 3.00 120.00
URESTE, SHARON 'I
IDF 2.00 FINE 61.00
S/O Personal Check
3928475 2010060019 08-03-2010 FINE 94.00 JPAY 6.00 100.00
URESTE, SHARON
Jail Credit
3928476 2009-598 08-03-2010 WRNT 50.00 TIME 25.00 FINE 14.00 CSRV 28.50 JPAY 6.00 123.50
MARTINEZ, DOLORES JR
Jail Credit
3928477 39463 08-03-2010 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 JCSF 1.00 JSF 3.00 100.00
CARTER, JOHNATHAN FORD IDF 2.00 FINE 41.00
Jail Credi t
392847:8 39463 08-03-2010 FINE 219.00 JPAY 6.00 225.00
Ii
CARTER, JOHNATHAN FORD
S/O Personal Check
3928479 2010060018 08-03-2010 CCC 40.00 CHS 4.00 i LAF 5.00 TF 4.00 JCSF 1.00 JSF 3.00 100.00
CARTER, JOHNATHAN FORD IDF 2.00 FINE 41.00
Jail Credit
3928480 2010060018 08-03-2010 FINE 114.00 JPAY 6.00 120.00
C~RTER, JOHNATHAN FORD
S/O :: Personal Check
3928481 2010060023 08-03-2010 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 JCSF 1.00 JSF 3.00 310.00
BROWN, CHARLES WADE IDF 2.00 FINE 245.00 JPAY 6.00
Jail Credit
3928482 2009-197 08-04-2010 TFC 3.00 CCC 40.00 CHS 4.00 LAF 5.00 WRNT 50.00 TIME 25.00 370.50
HICKS, TERRY GLENN JR TF 4.00 SUBC 30.00 DPSC 30.00 JCSF 1.00 JSF 3.00 IDF 2.00
MVBA Personal Check FINE 82.00 CSRV 85.50 JPAY 6.00
3928483 2010-229 08-04-2010 TFC 3.00 CCC 40.00 CHS 4.00 LAF 5.00 TF 4.00 SUBC 30.00 298.10
SOSA-DONIS, EDWIN JCSF 1.00 JSF 3.00 IDF 2.00 CJDR 0.10 FINE 115.00 DFF 85.00
Money Order JPAY 6.00
3928484 2010-260 08-04-2010 FINE 44.00 JPAY 6.00 50.00
SOLIS, KRYSTAL LENEE
Money Order
3928485 2010-258 08-05-2010 CCC 40.00 CHS 4.001 SAF 5.00 TF 4.00 JCSF 1.00 JSF 3.00 115.00
GALEANA, MARGARITA LISSETT IDF 2.00 FINE 50.00 JPAY 6.00
Comm Service
3928486 2010-277 08-05-2010 TFC 3.00 CCC 40.00 CHS 4.00 LAF 5.00 TIME 25.00 TF 4.00 185.00
PEGRAM, JAMES MILTON SUBC 30.00 JCSF 1.00 JSF 3.00 IDF 2.00 CJDR 0.10 FINE 61. 90
Money Order JPAY 6.00
09/01/2010
Receipt Cause/Defendant
3928487 2010-165
AGUILAR, MARIA
08-09-2010
ISABEL
Money Order
08-09-2010
3928488 2010-106
MANES, SLADE LANDRY
Money Order
3928489 2010-270 08-11-2010
CHAMBERS, MARGARET A
Credit Card
3928490 2010-103 08-16-2010
DUBOSE, SAMUEL LAVOYD
Cash
3928491 2010-252 08-16-2010
JANUARY, JASON DALE
Cash
3928492 2010-286 08-17-2010
,.
MOORE, RHONDA CECELIA
Money Order
08-17-2010
3928493 2010-298
TERRY, TOO WILSON
Cashier's Check
08-17-2010
3928494 2010-196
,.
GUERRA, ROGELIO JR.
Money Order
08-18-2010
3928495 2009-513
ESTRADA, JOSE A
3928496 2009-512A
,I
ESTRADA, JOSE A
Jai l Credi t
08-18-2010
Jail Credi t
08-19-2010
3928497 2010080056
HARTMAN, JAMIE RENNE
Jail Credit
08-19-2010
3928498 2010080034
BROWN, CHARLES WADE
Jail Credit
39284~9 2010-285 08-24-2010
JOHNSON, JAMES STEPHEN
Credit Card
3928500 2010-305 08-25-2010
HERRERA, PERCILLIA PEREZ
Cash
3928501 2010-252 08-25-2010
JANUARY, JASON DALE
Cash
3928502 2010-317 08-26-2010
RIVERA, JOHN ANTHONY
Cash
3928503 2010-288 08-26-2010
WILLIAMS, KAITLYNN CHERRIE
Money Order
3928504 2010-297 08-30-2010
MARTIN, JASON JOEL
Cashier's Check
Code Amount
WRNT 50.00
CCC 40.00
IDF 2.00
TFC 3.00
JCSF 1.00
CCC 24.87
DPSC 18.66
TFC
TF
TFC
JCSF
JPAY
TFC
JCSF
TFC
JCSF
TFC
TF
CJDR
CCC
JCSF
1.80
2.39
3.00
1.00
6.00
3.00
1.00
3.00
1.00
3.00
4.00
0.10
40.00
1.00
CCC 40.00
IDF 2.00
CCC 40.00
IDF 2.00
TFC 3.00
JCSF 1.00
CCC 40.00
IDF 2.00
TFC
TF
FINE
TFC
JCSF
TFC
JCSF
TFC
JCSF
Money Distribution Report
Code Amount
TIME 25.00
CHS 4.00
OFF 337.00
CCC 40.00
JSF 3.00:
CHS 2.49
JCSF 0.62
CCC 23.94 CHS
SUBC 17.95 I' JCSF
CCC
JSF
40.00
3.00
CCC
JSF
40.00
3.00 !
CCC
JSF
40.00
3.00
CCC
SUBC
FINE
CHS
JSF
40.00
30.00, I
31. 90
4.00
3.00
CHS 4.00
FINE 245.00
CHS 4.00
FINE 245.00
CCC 40.00
JSF 3.00
CHS 4.00
FINE 95.00
1.20
1.61
2.90
3.00
1.00
CCC 16.06, CHS
SUBC 12.05 JCSF
CCC 40.00 CHS
JSF 3.00 IDF
3.00
1.00
CCC 40.00' CHS
JSF 3.00 IDF
3.00
1.00
CCC 40.00 CHS
JSF 3.00 IDF
Code Amount
FINE 50.00
SAF 5.00
JPAY 6.00
CHS 4.00
IDF 2.00
LAF 3.11
JSF 1.87
2.39
0.60
CHS
IDF
4.00
2.00
CHS
IDF
4.00
2.00
CHS
IDF
4.00
2.00
CHS
DPSC
JPAY
LAF
IDF
4.00
30.00
6.00
5.00
2.00
LAF
JPAY
LAF
JPAY
CHS
IDF
LAF
JPAY
Code Amount
TF 4.00
SAF 5.00
CJDR 0.10
WRNT 31.10
IDF 1.24
LAF
JSF
2.99
1.80
SAF 5.00
CJDR 0.10
SAF 5.00
CJDR 0.10
LAF 5.00
CJDR 0.10
SAF 5.00
JCSF 1.00
WRNT 50.00
FINE 277.00
5.00
6.00
TF
5.00
6.00
TF
4.00
2.00
SAF
CJDR
5.00
6.00
TF
1.61 LAF
0.40 JSF
4.00 SAF
2.00 CJDR
4.00 SAF
2.00 CJDR
4.00 SAF
2.00 CJDR
Code Amount
JCSF 1.00
TF 4.00
FINE 81.90
TIME 15.55
WRNT 29.92
IDF 1.20
TF 4.00
FINE 81.90
TF 4.00
OFF 166.90
TF 4.00
FINE 121.90
WRNT 50.00
JSF 3.00
TF 4.00
JPAY 6.00
4.00
JCSF 1.00
4.00
JCSF 1.00
5.00
0.10
TF 4.00
FINE 61.90
4.00
JCSF 1.00
2.01 WRNT 20.08
1.20 IDF 0.80
5.00 TF 4.00
0.10 FINE 31.90
5.00
0.10
TF 4.00
OFF 189.90
5.00
0.10
TF 4.00
FINE 111.90
Page
2
Code Amount
Total
125.00
JSF 3.00
402.00
SUBC 30.00
JPAY 6.00
180.00
TF 2.49
102.00
TIME 14.96
CJDR 0.06
100.00
SUBC 30.00
OFF 85.00
265.00
SUBC 30.00
JPAY 6.00
265.00
SUBC 30.00
JPAY 6.00
220.00
TIME 25.00
IDF 2.00
235.00
DPSC 30.00
422.00
JSF 3.00
310.00
JSF 3.00
310.00
SUBC 30.00
JPAY 6.00
160.00
JSF 3.00
160.00
TIME 10.04
CJDR 0.04
70.00
SUBC 30.00
JPAY 6.00
130.00
SUBC 30.00
JPAY 6.00
288.00
SUBC 30.00
JPAY 6.00
210.00
I
09/01/2010 Money Distribution Report Page 3
------------------------------------------------------------------------------------------------------------------------------------
The following totals represent - Cash and Checks Collected
Type Code Description Count Retained Disbursed Money-Totals
COST ,CCC CONSOLIDATED COURT COSTS 16 58.49 526.38 584.87
COST iCHS COURT HOUSE SECURITY 16 58.49 0.00 58.49
COST i]CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 11 0.10 0.90 1.00
COST :DPSC DPS OMNIBASE FEE 2 16.06 32.60 48.66
COST IDF INDIGENT DEFENSE FUND 16 2.92 26.32 29.24
COST JCSF JUSTICE COURT SECURITY FUND 16 14.62 0.00 14.62
COST ,'JSF JUROR SERVICE FUND 16 4.39 39.48 43.87
COST LAF SHERIFF'S FEE 9 38.11 0.00 38.11
COST i:PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00
COST SAF DPS 7 28.00 7.00 35.00
COST SUBC SUBTITLE C 12 16.50 313.50 330.00
COST 'TF TECHNOLOGY FUND 16 58.49 0.00 58.49
COST TFC TFC 12 33.00 0.00 33.00
COST iTIME TIME PAYMENT FEE 6 57.77 57.78 115.55
COST WRNT WARRANT FEE 5 181.10 0.00 181.10
FEES CSRV COLLECTION SERVICE FEE 1 85.50 0.00 85.50
FEES 'OFF DEFERRED FEE 5 863.80 0.00 863.80
FEES 'JPAY JUDGE PAY RAISE FEE 16 14.40 81.60 96.00
FINE FINE FINE 16 1,338.30 0.00 1,338.30
FINE iPWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00
Money Totals 21 2,870.04 1,085.56 3,955.60
The following totals represent - Transfers Collected
COST CCC CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00
COST CHS COURT HOUSE SECURITY 0 0.00 0.00 0.00
COST i,CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 0 0.00 0.00 0.00
COST :DPSC DPS OMNIBASE FEE 0 0.00 0.00 0.00
COST ilDF INDIGENT DEFENSE FUND 0 0.00 0.00 0.00
COST JCSF JUSTICE COURT SECURITY FUND 0 0.00 0.00 0.00
COST JSF JUROR SERVICE FUND 0 0.00 0.00 0.00
COST LAF SHERIFF'S FEE 0 0.00 0.00 0.00
COST PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00
COST 'SAF DPS 0 0.00 0.00 0.00
COST SUBC SUBTITLE C 0 0.00 0.00 0.00
COST TF TECHNOLOGY FUND 0 0.00 0.00 0.00
COST TFC TFC 0 0.00 0.00 0.00
COST TIME TIME PAYMENT FEE 0 0.00 0.00 0.00
COST WRNT WARRANT FEE 0 0.00 0.00 0.00
FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00
FEES OFF DEFERRED FEE 0 0.00 0.00 0.00
FEES JPAY JUDGE PAY RAISE FEE 0 0.00 0.00 0.00
FINE FINE FINE 0 0.00 0.00 0.00
FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00
Transfer Totals 0 0.00 0.00 0.00
The fOllowing totals represent - Jail Credit and Community Service
09/01/2010 Money Distribution Report Page 4
----.-------------------------------------------------------------------------------------------------------------------------------
The following totals represent - Jail Credit and Community Service
,I
"
Type Code Description Count Retained Disbursed Money-Totals
COST CCC CONSOLIDATED COURT COSTS 10 40.00 360.00 400.00
COST CHS COURT HOUSE SECURITY 10 40.00 0.00 40.00
COST :CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 1 0.01 0.09 0.10
'i
COST DPSC DPS OMNIBASE FEE 2 19.80 40.20 60.00
COST IDF INDIGENT DEFENSE FUND 10 2.00 18.00 20.00
COST JCSF JUSTICE COURT SECURITY FUND 10 10.00 0.00 10.00
COST JSF JUROR SERVICE FUND 10 3.00 27.00 30.00
COST :LAF SHERIFF'S FEE 6 30.00 0.00 30.00
COST 'PWAF TEXAS PARKS & WILDLIFE 2 8.00 2.00 10.00
,
COST ,SAF DPS 2 8.00 2.00 10.00
COST SUBC SUBTITLE C 1 1.50 28.50 30.00
COST TF TECHNOLOGY FUND 10 40.00 0.00 40.00
COST ,,TFC TFC 1 3.00 0.00 3.00
COST TIME TIME PAYMENT FEE 4 50.00 50.00 100.00
"
COST WRNT WARRANT FEE 6 300.00 0.00 300.00
FEES CSRV COLLECTION SERVICE FEE 1 28.50 0.00 28.50
FEES 'DFF DEFERRED FEE 0 0.00 0.00 0.00
FEES ,JPAY JUDGE PAY RAISE FEE 11 9.90 56.10 66.00
FINE ,FINE FINE 10 1,283.90 0.00 1,283.90
FINE PWF PARKS & WILDLIFE FINE 3 118.35 670.65 789.00
Credit Totals 13 1 ,995 .96 1,254.54 3,250.50
The following totals represent - Credit Card Payments
COST CCC CONSOLIDATED COURT COSTS 2 8.00 72.00 80.00
COST !CHS COURT HOUSE SECURITY 2 8.00 0.00 8.00
COST !CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 2 0.02 0.18 0.20
COST !DPSC DPS OMNIBASE FEE 0 0.00 0.00 0.00
COST IDF INDIGENT DEFENSE FUND 2 0.40 3.60 4.00
COST JCSF JUSTICE COURT SECURITY FUND 2 2.00 0.00 2.00
COST JSF JUROR SERVICE FUND 2 0.60 5.40 6.00
COST LAF SHERIFF'S FEE 0 0.00 0.00 0.00
COST 'PWAF TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00
COST SAF DPS 2 8.00 2.00 10.00
COST SUBC SUBTITLE C 2 3.00 57.00 60.00
COST TF TECHNOLOGY FUND 2 8.00 0.00 8.00
COST TFC TFC 2 6.00 0.00 6.00
COST TIME TIME PAYMENT FEE 0 0.00 0.00 0.00
COST WRNT WARRANT FEE 0 0.00 0.00 0.00
FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00
FEES DFF DEFERRED FEE 0 0.00 0.00 0.00
FEES JPAY JUDGE PAY RAISE FEE 2 1.80 10.20 12.00
FINE FINE FINE 2 143.80 0.00 143.80
FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.00
Credit Totals 2 189.62 150.38 340.00
The following totals represent - Combined Money and Credits
09/01/2010
Money Distribution Report
Page
5
The following totals represent - Combined Money and Credits
Type Code Description Count Retained Disbursed Money-Totals
COST .ICCC CONSOLIDATED COURT COSTS 28 106.49 958.38 1,064.87
COST !ICHS COURT HOUSE SECURITY 28 106.49 0.00 106.49
COST ,!CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 14 0.13 1.17 1.30
COST DPSC DPS OMNIBASE FEE 4 35.86 72.80 108.66
COST IDF INDIGENT DEFENSE FUND 28 5.32 47.92 53.24
COST .:JCSF JUSTICE COURT SECURITY FUND 28 26.62 0.00 26.62
COST :.JSF JUROR SERVICE FUND 28 7.99 71.88 79.87
COST ILAF SHERIFF'S FEE 15 68.11 0.00 68.11
"
COST 'PWAF TEXAS PARKS & WILDLIFE 2 8.00 2.00 10.00
COST SAF DPS 11 44.00 11. 00 55.00
COST SUBC SUBTI HE C 15 21.00 399.00 420.00
COST ,TF TECHNOLOGY FUND 28 106.49 0.00 106.49
,
COST TFC TFC 15 42.00 0.00 42.00
COST ':T1ME TIME PAYMENT FEE 10 107.77 107.78 215.55
COST .WRNT WARRANT FEE 11 481. 10 0.00 481. 10
FEES CSRV COLLECTION SERVICE FEE 2 114.00 0.00 114.00
FEES ;DFF DEFERRED FEE 5 863.80 0.00 863.80
FEES JPAY JUDGE PAY RAISE FEE 29 26.10 147.90 174.00
FINE FINE FINE 28 2,766.00 0.00 2,766.00
I' PARKS & WILDLIFE 3 118.35 670.65 789.00
FINE 'PWF FINE
Report Totals 36 5,055.62 2,490.48 7,546.10
09/01/2010 M . II.b .
oney Dlstrl utlon Report Page 6
------------------------------------------------------------------------------------------------------------------------------------
DATE PAYMENT-TYPE FINES COURT-COSTS FEES BONDS RESTITUTION OTHER
TOTAL
00-00-0000 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01i1991 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0',00 0.00 0.00 0.00 0.00 0.00
09-01~1993 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01"1995 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 O~OO 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-1997 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0;00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-0h1999 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0;,00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01~2001 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of al l Col lections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01T2?03 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
01-01-2004 Cash & Checks Collected 1,338.30 1,572.00 1,045.30 0.00 0.00 0.00 3,955.60
Jail Credits & Comm Service 2,072.90 1,083.10 94.50 0.00 0.00 0.00 3,250.50
Credit Cards & Transfers 143.80 184.20 12.00 0.00 0.00 0.00 340.00
Total of all Collections 3,555.00 2,839:30 1,151.80 0.00 0.00 0.00 7,546.10
TOTALS Cash & Checks Collected 1,338.30 1,572.00 1,045.30 0.00 0.00 0.00 3,955.60
Jail Credits & Comm Service 2,072.90 1,083.10 94.50 0.00 0.00 0.00 3,250.50
Credit Cards & Transfers 143.80 184.20 12.00 0.00 0.00 0.00 340.00
Total of all Collections 3,555.00 2,839;30 1,151.80 0.00 0.00 0.00 7,546.10
,. r
09/01/2010
DATE
PAYMENT-TYPE
State of Texas Quarterly Reporting Totals
Description
State!,Comptroller Cost and Fees Report
Section I: Report for Offenses Committed
"
01~01-04 Forward
iI
09~01-01 - 12-31-03
08-31-99 - 08-31-01
09~01-97 - 08-30-99
09-01-91 - 08-31-97
,Bai l Bond Fee
DNA Testing Fee - Convictions
DN~ Testing Fee - Comm Supvn
DNA Testing Fee - Juvenile
EMS Trauma Fund (EMS)
Juvenile Probation Diversion Fees
Jury Reimbursement Fee
Indigent Defense Fund
Mo~ing Violation Fees
State Traffic Fine
Section II: As Applicable
peice Officer Fees
Failure to Appear/Pay Fees
Judicial Fund - Const County Court
Judicial Fund - Statutory County Court
Mot'or Carrier Weight Violations
Time Payment Fees
Drfving Record Fee
Judicial Support Fee
Report Sub Total
State Comptroller Civi l Fees Report
CF: Birth Certificate Fees
CF: Marriage License Fees
CF: Declaration of Informal Marriage
CF: Nondisclosure Fees
CF:' Juror Donations
CF: Justice Court Indig Filing Fees
CF: Stat Prob Court Indig Filing Fees
CF: Stat Prob Court Judic Filing Fees
CF: Stat Cnty Court Indig Filing Fees
CF:! Stat Cnty Court Judic Filing Fees
CF: Cnst Cnty Court Indig Filing Fees
CF: Cnst Cnty Court Judic Filing Fees
CF: Dist Court Divorce & Family Law
CF;' Dist Court Other Divorce/Fami ly Law
CF: Dist Court Indig Legal Services
CF: Judicial Support Fee
Report Sub Total
Total Due For This Period
Money Distribution Report
FINES COURT-COSTS
FEES
BONDS RESTITUTION
Count
Collected
Disbursed
Retained
18 664.87 66.49 598.38
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
18 49.87 4.99 44.88
18 33.24 3.32 29.92
13 1.20 0.12 1.08
14 390.00 19.50 370.50
9 45.00 36.00 9.00
2 48.66 16.06 32.60
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
6 115.55 57.77 57.78
0 0.00 0.00 0.00
18 108.00 16.20 91.80
116 1,456.39 220.45 1,235.94
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
116 1,456.39 220.45 1,235.94
Page
7
OTHER
TOTAL
)At'~ CALHOUN COUNTY
....~i-li. ~~~ ~:~~:a~s~;xas n979
DISTRIBUTION
REQUEST
DR# 480 A 40423
PAYEE
Name: Calhoun County Oper. Acct.
Address:
City:
State:
Zip:
Phone:
PAYOR
Official:
Title:
James Dworaczyk
Justice of the Peace, Pet. 4
.~l;~..Nl)NUMB~__,..J _illlPESCRIP.TI~"_ .~OliNj.
'.""-<~' ,,'" ;j@ . ,'f~;,"'--
7544-999-20759-999 JP4 Monthly Collections - Distribution $4,295.60
AUGUST
2010
V# 930 "
TOTAL 4,295.60
o
J...
,,'
-
09/09/2010 15:18 361-983-2461
CALHOUN CO PCT 5
PAGE 01
Judge Nancy Pomykal
tJiistice of the Peace Pet. 5)
Collections for tbe.Montb of ~~gust 20lll.'
Date: September 9, 2010
Calhoun County COMMISSIONERS'S COURT
211 S. Ann Street
Port Lavaca, TX 77979
Fax no: 553...4444
COMMISSIONER'S COURT:
Attached is the Au&ust 2010 Money Distribution Report for the Justice
of the Peace, Precinct 5 court.
Faxini 8 t Paies incllliJing this COVeL
Signed:
Ii"
09/09/2010 15:18
361-983-2461
CALHOUN CO PCT 5
PAGE 02
09/09/2010
Money D1$tr1bution Report
JUDGE NANCY POMYKAL, peT 5 - AuGUST 2010 RepoRT
Page 1
_.______________~___.._______________~---____________"-_________~_________.._~-~_______.~~~_________...-------___w~_______~~________
Receipt Cause/Defendant I Code Amount I Code Amount I Code Amount I Code Amount I Code Amount I Code Amount I Total
I I I I I I I
0374063 '0-03-0116 08-02-2010 I JSF 3.00 cce 40.00 I CHS 4.00 I SAF' 5.00 I TF 4.00 I DPSC 30.00 I 188.50
BETTS, HUNTER A I JCSF 1.00 JPAY 6.00 I IDF 2.00 I ~lNE 50.00 I CSRV 43.50 I I
32153 Company Chec::k I I I I I I
0374064 10-07-0189 08-02-2010 I JSF 3.00 eee 40.00 I CHS 4.00 I SAP 5.00 I rF 4.00 I JeSF 1.00 I 310.00
H~NNEK~, TVLER GARRET I JPAV 6.00 IDF 2.00 I FINE 245.00 I I I I
100~~0 company Check I I' I I I
0374065 10-07-0188 08-02-2010 I JSF 3.00 CCC 40.00 I CHS 4.00 I SAF 5.00 I TF 4.00 I JCSF 1.00 I 310.00
APPELT, JUSTIN DAVID I JPAY 6.00 IDf 2.00 I fINE 245.00 I I I I
100630 company Check I I I I I I
0374066 10-07-0197 08-03-2010 I EXRF 10.00 I I I I I 10.00
BLlNKA, ",UY E I I I I I I
PeriQnal Check I I I I I I
0374067 10--06-0233 06-05-2010 I J$f 3.00 !FC 3.00 I CCC 40.00 I CH$ 4.00 I SM 5.00 I if 4.00 I 150.00
WERNER, ARLEEN JANE I JCSF 1.00 JPAY 6.00 I IDP 2.00 I HVF 0.10 I DFF 51.90 I SUBC 30.00 I
S359 Personal Check I I I I I I I
037~ 10-07-0198 08-09-2010 I JSF 3.00 I tCC 40.00 I CHS 4.00 I SAF 5.00 I Tf 4.00 I JCSF 1.00 I 115.00
BI.INKA, GLENDA GIUFFlTH I JPAY 6.00 I IDF 2.00 I nNE 50.00 I I I I
. Cash I I I I I I I
0374069 10-08-0234 08-09-2010 I JSF 3.00 I tce 40.00 I CHS 4.00 I PWA~ 5.00 I TF 4.00 I JCSF 1.00 I 125.00
REGISTER, DONNIE R I JPAY 6.00 I IDf 2.00 I PWf 60.00 I I I I
1053, Personal Check I I I I I I I
0374070 10~08-D229 0800Q9-Z010 I JSF 3.00 I tee 40.00 I CHS 4.00 I loAF 5.00 I TF 4.00 I JCSf ,.00 I 100.00
eARRILES, FlLOI'1ENA I JPAY 6.00 I tDF 2.00' I FINE 3S.00 I I I I
Cash I I I I I I I
0374071 10-08-0220 08-09-2010 I JSF 3.00 I ccc 40.00 I CHS 4.00 I SAF 5.00 I TF 4.00 I JCSF 1.00 I 115.00
P~STEJOVSKY, GARY C I JPAV 6.00 I IDf 2.00 I FINE 50.00 I .1 I I
030876 Company Check I I I I I I I
037407l 10-07-0203 08-09-2010 I JSF 3.00 1 ccc 40.00 I CHS 4.00 I SAF 5.00 1 TF 4.00 I JCSF 1.00 I 115.00
CUELLAR, MARCUS ALLEN I JPAV 6.00 I IDF Z.OO I FINE 50.00 I I I I
"'on~y Order I I I I I I I
0374073 10-07-0199 08-09-2010 I JSF 3.00 I TFC 3.00 I tce 40.00 I CHS 4.00 I SAF 5.00 I TF 4.00 I 210.00
JALUFKA, STAYTON MARCUS I JCSF 1.00 I JPAY 6.00 I IDF 2.00 1 I'lVF 0.10 I FINE 111.90 I SUBC 30.00 I
~993S ceahier's Check I I I I I I I
0374074 10-07~Oi!08 08-09--2010 I AF 20.00 I I . I I I 20.00
COX, JAMES FRANKLIN I I I I I I
1289 Peraonel Cheek I I I I I I
0374075 10-07-0207 08-09-2010 I AF 20.00 I I I I I 20.00
cox, JAMES FRANKLIN I I I I I I
1289 Peraonal Check I I I I I I
0374~76 10-01-0195 08-10-2010 I J$F 1.38 Ieee 18.46 CHS 1.85 I SAf 2.31 I fF 1.85 I JCSF 0.46 I 30.00
BARTZ, CHRISTOPHER JEFFERY I JPAY 2.77 I IDF 0.92 I I I I
Cash I I I I I I
0374077 10-08-0236-SC 08-11-2010 I IFEE 6.00 I FILl 25.00 I I I I 31.00
l,.ONE S1'AR BOAT STORAGE I I I I I I
COllIp8ny Chec:k. I I I I I I
037407810-08-0231-SC 08-11-2010 I IFEE 6.00 I FILl 25.00 I I I I 31.00
LONE STAR IJOAf STORAGE I I I I I I I
tompsny Check I I I I I I I
0374079 10-05-0152 0&-12-2010 I J$f 3.00 I TFC 3.00 I eec 40.00 I CHS 4.00 I LAF 5.00 I TF 4.00 I 295.00
~ER, EARL SANDIFER 11 I JCSF 1.00' JPAY 6.00 I IDF 2.00 I MVf 0.10 I suec 30.00 I DFF 196.90 I
607 Personal Check I I I I I I I
0374060 10-07-0205 08-12-2010 I JsF 3.00 I ecc 40.00 I CHS 4.00 I SAF 5.00 I 1'F 4.00 I JeSF 1.00 I 90.00
YOST, CHRISTOPHER THOMAS 'JPAY 6.00 I IDf 2.00 I FINE 25.00 I I I I
cash I 1 I I I I I
09/09/2010 15:18
361-983-2461
CALHOUN CO PCT 5
PAGE 03
09/orJ/2010
Kaney Di$t~ibution Report
JUDGE NANCY PO"Y~L, peT 5 ~ AUGUST 2010 REPORT
Page 2
______________________--_____________p________~~____________~__________.*_~._______________________.--_______~_______._M~-_______~--
~eceipt Cause/Defendant I Code Amount I Code Amount I Code Amount I Code Amount I Code Amount Code AmQunt I Total
I I I 'I I
0374081 10-07-0206 08-12-2010 I JSF 3.00 Ieee 40.00 I CHS 4.00 I SAF 5.00 I TF 4.00 JeSF 1.00 I 90.00
PAGANO, MY~ES TAYLOR I JPAY 6.00 I IDF 2.00 I FINE 25.00 I I I
Car.h I I . I I I I
0374082 10-08-0238 08-16-2010 I JSF 3.00 I TFt 3.00 I cce 40.00 I tHS 4.00 I LAF 5.00 TF 4.00 I 160.00
REDDING, KATIE RENE I JCSF 1.00 I JPAY 6.00 I IDF 2.00 I MVF 0.10 I FINE 61.90 suee 30.00 I
cash I I I 'I I
0374~3 10-04-0141 08-16-2010 I JSF 3.00 I cec 40.00 I CHS 4.00 I LAF 5.00 I TF 4.00 JCSF 1.00 I 265.00
AMASON, NICHOLAS CHASE I JPAY 6.00 I IDF 2.00 I FINE 200.00 I I I
Comm service I I I I I I
0374084 10-07-0200 08-16-2010 I JSF 3.00 Icce 40.00 I CMS 4.00 I SAf 5.00 I TF 4.00 JeSf 1.00 I "5.00
KRAMER, TlFFANY MARIE I JPAY 6.00 I IDf a.oo I flN~ 50.00 I I I
. Honey order I I \ I I I
0374085 10-07-0212 08~18-2010 I JSf 3.00 I TFt 3.00 I tee 40.00 I tHS 4.00 I SAF 5.00 I IF 4.00 I 180.00
LOTHRIDGE, DONALD LtON I JCSF 1.00 I JPAY 6.00 I IDF 2.00 I MVf 0.10 I FINE 81.90 I SUSC 30.00 I
4441 Personal Cheo~ I I I I I I I
0374086 10-07-0211 08-18-2010 I JSF 3.00 I TFt 3.00 I cce 40.00 I CH$ 4.00 I LAF 5.00 I TF 4.00 I 160.00
JENSON, JARED LEE I JtSF 1.00 I JPAY 6.00 I lbF 2.00 I MVF 0.10 I FINE 61.90 I SUBC 30.00 I
Credit eerd I I I I I I I
0374087 10-07-0216 08-18-2010 I JSF 3.00 I cce 40.00 I eHS 4.00 I SAF 5.00 I TF 4.00 I JCSF 1.00 I 115.00
DELGADO, ARtHUR ANTHONY I JPAY 6.00 1 IOf ~.OO I FINE 50.00 I , I I
Credit Card I I I I I I I
0374088 10-07-0201 08-18-2010 I JSF 3.00 I ece 40.00 I CHS 4.00 I SAF 5.00 I TF 4.00 I JeSF 1.00 I 115.00
~ESAK, DOUGLAS SCOTT I JPAY 6.00 I IDF 2.00 I FINE 50.00 I I I I
Credit Card I I 1 I I I I
0374089 10-07-0202 08-18-2010 I JSF 3.00 I tCC 40.00 I eHS 4.00 I SAf 5.00 I TF 4.00 I JCSF 1.00 I '15.00
POMLER, CHRISTOPHER MICHAEL I JPAY 6.00 I IbF 2.00 I fINE 50.00 I I I I
291 Personal Check I I I I I I I
0374090 10-08-0245 08-23-2010 I JSF 3.00 I TFC 3.00 I cec 40.00 I CMS 4.00 I SAP 5.00 I T~ 4.00 I 180.00
RAAB, MARK J I JCSF 1.00 I JPAY 6.00 I IDF 2.00 I MVF 0.10 I FINe 81.90 I suet 30.00 I
Money Order I I I I I I I
0374091 1o-07-o~17 08-23-2010 I JSF ~.oo I tee 40.00 I CHS 4.00 I SAF 5.00 I Tf 4.00 I JCSF 1.00 I 115.00
STAPP, JOHN BARR I JPAY 6.00 I fDF 2.00 I FINE 50.00 I I I I
CoInpeny Check. I I I I I I 1
0374092 10-07-0214 08-23-2010 I JSF 3.00 I TFt 3.00 I ecc 40.00 I CH$ 4.00 I SAf 5.00 I TF 4.00 I 108.00
GONZALES, RAQUEL RENEE I JCSf 1.00 JPAV 6.00 I tDF 2.00 I HVF 0.10 I OSC 9.90 I suet 30.00 I
Money Order I I I I I I
0374093 10-08-0251 08-23-2010 I JSF 3.00 eet 40.00 I CMS 4.00 I LAP 5.00 I TF 4.00 I JCSF 1.00 I 65.00
RANDOLPM, DAVID L. I JPAY 6.00 IDr 2.00 I I I I I
1380 Personal Check I I I I I I
0374094 10-07-0186 08-23-2010 I JSF 3.00 TFe 3.00 I ttC 40.00 I CHS 4.00 I SAF 5.00 I TF 4.00 I 210.00
~ARDENAS, CHRISTOPHER LEE I JCSF 1.00 JPAY 6.00 I IDF 2.00 I MVF 0.10 I FINE 111.90 I SUBe 30.00 I
"'-COurt Chec~ Company Chec~ I I I I I I
0374095 10-08-0225 OB-26-2010 I JSF 3.00 TFC 3.00 I CCC 40.00 I CIiS 4.00 I SAF 5.00 I TF 4.00 I 108.00
BAKER, TAMMIE SUE I JCSF 1.00 JPAY 6.00 I IDF 2.00 I HVF 0.10 lost 9.90 I SUBe 30.00 I
33$0 Personal thec~ I I I I I I
0374096 10-08-0250 OS-ZC>-2010 I AF 10.00 I I I I I 10.00
WICKMAN, CHARLES PERLITZ I I I I I I
2060 P.r$~&l Check I I I I I I I
0374097 1o-08-0~29 08-31-2010 I FINE 60.00 I I I I I I 60.00
CARRILES, FILOHENA I I I I I I I
# 1333 perianal Check I 1 I I I I I
0374098 10-06-0157 0&-31-2010 I JSf 3.00 I cee 40.00 I CHS 4.00 I SAF S.oo I TF 4.00 I JC$F 1.00 I 115.00
OVERTON, PATRICK DAVID I JPAY 6.00 I IDF ~.OO I FINE 50.00 I I I I
COIIIm service I I I I I I I
. ,
09/09/2010 15:18
361-983-2461
CALHOUN CO PCT 5
PAGE 04
09/09/2010 Money Distribution ~eport page 3
JUbGe NANCY POMYKAL, peT 5 - AUGUST 2010 REPO~T
__---__________.~____~_________~---------_____________----_____~________~___~------____-------___________._-______M____________-___w
The following total, represent - Cash and Checks Collected
Type 'Code Description Count Retained Disbur$ed I1oney-Total$
The following totala represent - Cash and Checks ,ollected
COST CCC CONSOLIDATED COURT COSTS 24 93.85 844.61 938.46
COST ells COURTHOUSE SECURITY 24 93.85 0.00 93.85
COST i'DPSC OPS FAILURE TO APPEAR /O"Nt FEES 'I 9.90 20.10 30.00
COST IDF INDIGENT DEFENSE FUND 24 4.69 42.23 46.92
COST JCSF JUSTICE COURT SECURlTY FUND 24 23.46 0.00 23.46
COST JPAY JUDGE PAY RAISE fEE 24 21.12 119.65 140.n
COST JSF JUROR SERVIce FUND 24 7.04 63.34 70.38
COST LAF SHERIFF'S FEE 4 20.00 0.00 20.00
COST I1VF MOVING VIOLATION FEE 9 0.90 0.00 0.90
COST II PWAF TEXAS PARKS & WILDLIFE 1 4.00 1.00 5.00
COST SAF OPS 19 73.85 18.46 92.31
COST TF TECHNOLOGY FUND 24 93.85 0.00 93.85
COST TFC TFt 9 'l7.00 0.00 27.00
FEES AF ADMINlSTRAT1Ve FEE 3 50.00 0.00 50.00
FEES CSRV COLLECTION SERVICES FEE 1 43.50 0.00 43.50
FEES DFF DEFeRRED FEE 2 248.80 0.00 248.80
FEES J DSC DRIVER SAFETY COURSE 01/2008 2 19.80 0.00 19.80
F.EE9 EXRF EXPIRATION RENe~AL FEE 1 10.00 0.00 10.00
Fees FIll FILING ~EE Z 50.00 0.00 50.00
F1;ES IFEE INDIGENT FEE 2 0.60 11.40 12.00
FEES suee sUB TITLE C 9 13.50 256. SO 270. 00
FINE FINE FINE 18 1,434.50 0.00 1 ,434. 50
FINE PWF PARKS & WILDLIFE FINE 1 9.00 51.00 60.00
Money TQtals 31 2,353.~1 1,428.29 3,781.50
The following totals repre$ent - Transfers Collected
COST cee eONSO~10ATED COUR1 COSTS 0 0.00 0.00 0.00
COST CHS COURTHOUSe SECURITY 0 0.00 0.00 0.00
COST DPse DP$ FAILURE TO APPEAR {OHNI FEES 0 0.00 0.00 0.00
COST IDF INDIGENT DEFENSE fUND 0 0.00 0.00 0.00
COST JeSF JUSTICE COURT SECURlTY FUND 0 0.00 0.00 0.00
COST JPAY JUDGE PAY RAISE FEE 0 0.00 0.00 0.00
COST JSF JUROR SERVICE FUND 0 0.00 0.00 0.00
COST LAF SHERI FF I S FeE 0 0.00 0.00 0.00
COST MVF HOVING VIOLATION FEE 0 0.00 0.00 0,00
COST P~"F TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00
COST SAF OPS 0 0.00 0.00 0.00
COST Tf TECHNOLOGY FUND 0 0.00 0.00 0.00
COST TFe TFt 0 0.00 0.00 0.00
FEES AF ADMINIStRATIVE FEE 0 0.00 0.00 0.00
FEES eSRV COLLECTION SERVIces FeE 0 0.00 0.00 0.00
FEES" I)fF DEFERRED fllE 0 0.00 0.00 0.00
FEES DSC D~lvER SAFETY COURSE 01{2008 0 0.00 0.00 0.00
FEES EXRF EXPlRATION RENEWAL FEE 0 0.00 0.00 0.00
FEES FILl Fl~lNG PEE 0 0.00 0.00 0.00
, ,
09/09/2010 15:18
09/09/2010
361-983-2461
CALHOUN CO PCT 5
Money Di&tribution Report
JUDGE NANCY POMYKAL, PCT 5 - AUGUST 2010 REPORT
PAGE 05
page
4
~__~__.____~_______________~_________~________________~"___________~.------________---______.______________.---_____w~_________~____
The following totals represent - Tr8nsfers Collecttd
Count
Retainetf Disbursed Ploney-Totllls
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0,00 0.00
Type Code Description
FEES 'IfEE
FEU SUSt
FINE f IHE
FINE PWF
INDIGENT FEE
SUB TITLE C
FINE
PARKS & WILDLIfE FINE
o
o
o
o
The following tot8ls represent - Jail Cretfit and community Service
Transfer TotaLs
o
COST eee
COST . CHS
COST Df'SC
COST IDF
COST ,: JCSF
tOST JPAY
COST " J$F
COST' LAF
COST "\If
COST PWAF
COST SAF
COST TF
COST TF C
FEES AF
FEES CSltV
FeES llFF
FEES DSC
FEES EXIlF
fEes FILl
FEES trEE
feu SUBC
FINE FINE
flNE PWF
CONSO~10ATED COURT COSTS
COURTHOUSE SECURITY
DPS FAIlu~e TO APPEAR IOMNI FEES
INDl~ENT DEFENSE FUND
JUSTICE COURT SECURlTY FUND
JUDGE PAY RAISE FEE
JUROR $~RV%CE FUND
SHERIFF'S FEE
"OVING VIOLATION FEE
TeXAS PARKS, & WILDLIFE
bPS
TECHNOLOGY FUND
TFC
ADMINISTRATIVE FEE
COLLECTION SERVICES FEE
DEFElllUlD FEE
DRIVER SAFETY COURSE 01/2008
EXPlRATION R~NEWAL FEE
FILlNG FEE
INDIGENT FEE
SUB TITLE C
FINE
PARKS & WILDLIFE fINE
2 8.00 72.00 80.00
2 8.00 0.00 8.00
0 0.00 0.00 0.00
2 0.40 3.60 4.00
2 2.00 0.00 2.00
:i! 1.80 '10,20 12.00
2 0.60 5.40 6.00
1 5.00 0.00 5,00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
'I 4.00 1,00 5.00
2 8,00 0.00 8.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0.00
0 0.00 0.00 0,00
0 0.00 0.00 0.00
2 250.00 0.00 250.00
0 0,00 0.00 0.00
2 287.80 92.20 380.00
The following totals represent. Credit CarQ payment~
Credit Total$
COST eee CONSOLIOATED COURT CO~TS
COST CHS COURTHOUSE SECURITY
COST bPSC DPS FAILURE TO' APPEAR 10MNI FEES
COST IDF INDIGENT DEfENSE FUND
COST JCSF JUstICE COURT SECURITY fUND
COST JPAY JUDGE PAY ~AISE ~EE
COST JSF JUROR SERVICE FUND
COST LAF SHERIFF'S FEE
COST MVF MOVING VIOLATION ~~E
COST PWAF TEXAS PARKS & WILDLIFE
COST SAF DPS
COST TF TECHNOLOGY FUND
3 12.00 108.00 120.00
3 12,00 0.00 12.00
0 0.00 0.00 0.00
3 0.60 5.40 6.00
3 3.00 0.00 3.00
3 2.'70 15.30 18.00
3 0.90 8.10 9.00
'I 5.00 0.00 5.00
1 0.10 0.00 0.10
0 0.00 0.00 0.00
2 8.00 2.00 10.00
:3 12.00 0.00 12.00
I
I
I I
"
09/09/2010 15:18
361-983-2461
CALHOUN CO PCT 5
PAGE 06
09/09/,2.010 Money Distr,~bution Report p(lge 5
JUDGE NANCV POMYKAL, PCT 5 - AUGuST 2010 REPORT
---.-----------------------------------------------------------------------~.-------------------------------~~-~-------------------~
The following totals represent ~ Credit card Payments
Type Code Description Count Retained Disbursed Money-Totals
COST TFC TfC 1 3.00 0.00 :5.00
FEES AF ADMINISTRATIVE FEE 0 0.00 0.00 0.00
FEES CSRV COLLECTION SERVICES FEE 0 0.00 0.00 0.00
FeES OFF DEFERRED FEE 0 0.00 0.00 0.00
FEES DSC DRIVER SAFETY COURSE 01/2008 0 0.00 0.00 0.00
FEES EXRF EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00
fEES FIll FILlNG FEE 0 0.00 0.00 0.00
FEES IFEE INDIGENT FEE 0 0.00 0.00 0.00
FEES sIJec SUB TITLE C , 1.50 28.50 30.00
FINt: FINE fINE :5 161.90 0.00 161.90
FINE pwF PARKS & WILDLlFE FINE 0 0.00 0.00 0.00
Credit Totals :5 22~.70 167.30 390.00
The following totals represent - combined Money and credits
COST CCC cONSOLIDATED COURT COSTS 29 113.85 1,024.61 1,138.46
COST CHS COURTHOUSE SECURITY 29 113.85 0.00 113.8S
COS1 DPSC DPS FAILURE TO APPEAR IOMNI FEES 1 9.90 20.10 30.00
COS" IDF INDIGENT DEFENSE FUND :i!9 5.69 51.23 56.92
COST JCSF JUST1CE COURT SECURITY FUND 29 28.46 0.00 28.46
COST JPAY JUDGE PAY RAISE FEE 29 25.62 14$.15 170.77
COS1' JSF JUROR SERVICE FUND 29 8.54 76.84 85.38
COST LAF SHERIff' 5 FEE 6 30.00 0.00 30.00
COST MVF MOVING VIOLATION fEE 10 1.00 0.00 1.00
COsT PWAF TEXAS PARKS & WILDLIFE 1 4.00 1.00 5.00
COST SAF DPS 22 85.85 21.46 107.31
COST TF TECHNOL.OGY FUND 29 113.85 0.00 113.85
COST Tft TFC 10 30.00 0.00 30.00
FEU AF ADMINISTRATIVE FEE 3 50.00 0.00 50.00
FEES CSRV COLLECTION 5ERVICES FEE 1 43.50 0.00 43.50
FEES, DFF DEFeRRED FEE 2 248.80 0.00 248.80
FEES O$C: DRIVER SAFETY COURSE 01/2008 2 19.80 0.00 19.80
FEES EXRF EXPIRATION RENEWAL FEE 1 10.00 0.00 10.00
FEES FILl FILING FEE ~ 50.00 0.00 SO.OO
FEES ~FEE INDIGENT FEE ;a 0.60 11.40 1t?OO
FEES SUBC SUB TITLE C 10 1$.00 285.00 300.00
FINE HNE FINE c3 1,846.40 0.00 1,846.40
FlNE PWF PARKS & WILOLIFE fINE 1 9.00 51.00 60.00
Report ToUls 36 2,863.71 1,687.79 4,551.50
09/09/2010 15:18
361-983-2461
CALHOUN CO PCT 5
PAGE 07
09/09/2010 Honey Distribution Report P$ge 6
JUDGE NANCY POMYKA~, peT S - AUGUST 2010 REPORT
_----~_-_____-----------------------------~----~----------.--____________________.___________~w_~____________________w__________M--_
DATE PAYtlENT-TVPE FINES COURT-COSTS FEES BONDS RESTlTUTlON OTHER "fOTAl
00-00-:-??oo Cash & Cheek$ ColLected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Serviee 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total 01 all collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-1991 Cash & Checks CoLLected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & tomm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
fataL of all colLections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09"01-1993 Cash & C~ecks colleoted 0.00 0.00 0.00 0.00 0.00 0.00 0.00
JsiL Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0..00 0.00 0.00 0.00 0.00 0.00
09-01:;-1995 cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Carda & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all eo~lection$ 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-1997 Cesh & checks CoLLected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail credits & Comm service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-1999 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm $ervic~ 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit C~rds & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all colleotions 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-2001 ca$~ & Checks CoLlected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TotaL 01 all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09-01-2003 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jeil Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
0'-01-2004 Cash & Checks Collected 1,494.50 1,582.90 104.10 0.00 0.00 0.00 3,1S1.50
Jail Credits & Comm Service 250.00 130.00 0.00 0.00 0.00 0.00 380.00
Credit Cards & Transfers 161.90 198.10 30.00 0.00 0.00 0.00 390.00
Total of all Collections 1,906.40 1,91'.00 734.10 0.00 0.00 0.00 4,551.50
TOTALS Cash & Checks Collected 1,494.50 1,'82.90 704.10 0.00 0.00 0.00 3,781.50
Jail Credits & Comm Service 250.00 '30.00 0.00 0.00 0.00 0.00 380.00
Credit Cards & Transfers 161.90 198.10 ~O.OO 0.00 0.00 0.00 390.00
Total of aLL CoLlect,o~~ 1,906.40 1,9" .00 134.10 0.00 0.00 0.00 4,551.50
'! '
09/09/2010 15:18
361-983-2461
CALHOUN CO PCT 5
09/09/2010
Money Distribution Report
JUDGE NANCY POMYKAL, PCT S - AUGUST 2010 REPo~T
PAGE 08
Page
7
PATE
FINES COURT-COSTS
~___________~________~_~-~----_.___-------_________~--__.___~_______~______w.---______-_______-__-____------.------.~------~------.-
OTHER
TOTAL
PAYMENT-TYPE
State of Te~as Quarterly Reporting Totals
Description
Count
StatelComptrQller C05t and Fcc$ Report
Section 1: Report for Offenses Committed
01-01-04 Forward
09~01-01 - 12-31-03
oa~31-99 - 06-31-01
09~01-97 - 08-30-99
09;01-91 - 08-31-97
Bail Bond Fee
DNA Testing Fee - convictions
DNA Testing Fee - Comm Supvn
DNA Testing fee - Juvenile
EMS Traume Fund (EMS)
Juvenile Probation Diversion Fees
Jury Reimburse~ent Fee
Indigent Defense Fund
Moving Violation Fees
state Traffic Fine
27
o
o
o
o
o
o
o
o
o
o
27
27
o
10
Section 11: As Appliceble
Peace Officer Fees
Fa'ilure to Appe~r/Pay Fees
Judici&l Fund - Ccnst County Court
JUdicial Fund - Statutory county Court
Motor carrier Weight Violations
r;~ Payment Fees
Driving ~ecord Fee
Judicial Support Fee
Report Sub Total
22
1
o
o
o
o
o
27
141
Stete Comptroller civil Fees Report
CF: Birth Certificate 'eee
tF: Marriage License Fees
CF: Declaration of Informal Marriage
cF: Nondi$closure Fees
CF: Juror Donations
CF: Justice Court Indig Filing 'ees
CF: Stat prQb Court lndig Filing Fee$
CF: St9t Prob Court Judie Filing Fees
CF: Stet Cnty Court lndig filing Fees
CF: Stat Cnty Court Judic Filing Fee6
CF: Cnet Cnty court Indig Filing Fees
CF: (net Cnty Court Judie Filing Fees
CF: Dist court Divorce & Family Law
CF: Dist Court Other Divorce/Family Law
CF: Pist court Indig Legal Services
CF: Judicial Su~port Fee
Report Sl,Ib Total
Q
o
o
o
o
2
o
o
o
o
o
o
o
o
o
o
2
Total Due For This Period
143
FEES
Collected
1,058.46
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
79.38
5ii!.92
0.00
300.00
107.31
30.00
0.00
0.00
0.00
0.00
0.00
156.77
1,786.84
0.00
0.00
0.00
0.00
0.00
12.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
12.00
1,798.84
SONOS RESTITUTION
Retained
105.85
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7.94
5.29
0.00
15.00
85.85
".90
0.00
0.00
0.00
0.00
0.00
~3.82
253.65
,
~
0.00
0.00
0.00
0.00
0.00
0.60
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.60
254.25
Disbursed
952.61
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
71.44
47.63
0.00
265.00
21.46
20.10
0.00
0.00
0.00
0.00
0.00
134.95
1,533.19
0.00
0.00
0.00
0.00
0.00
11.40
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
11.40
1,544.59
ACCOUNTS ALLOWED - COUNTY:
Claims totaling $937,957.39 were presented by the County Treasurer and after reading and verifying
same; a Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy that said claims
be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in
favor.
ACCOUNTS ALLOWED - MEMORIAL MEDICAL CENTER:
Claims totaling $2,361,805.05 were presented by the County Treasurer and after reading and verifying
same; a Motion was made by Commissioner Fritsch seconded by Commissioner Lyssy that said claims be
approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
ACCOUNTS ALLOWED - INDIGENT HEAL THCARE:
Claims totaling $102,307.86 were presented by the County Treasurer and after reading and verifying
same; ,a Motion was made by Commissioner Fritsch seconded by Commissioner Lyssy that said claims be
approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
DECLARE T-MOBILE CELL PHONES, IMEI #353259020290412 AND #353259020290016 AS
SALVAGE AND REMOVE FROM PRECINCT #4:
A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to declare T-Mobile
cell phones IMEI #353259020290412 anQ #353259020290016 as salvage and remove from Precinct #4.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
""
~
qr.
Calhoun County, Texas
SURPLUS/SALVAGE DECLARATION REQUEST FORM
Department Name:
Requested By:
Dept. 570 - Precinct 4
April Townsend/Commissioner Finster
Inventory Reason for Surplus/Salvage
Number Description Serial No. Declaration
'i T -Mobile Cell Phone IMEI Broke, doesn't work
#353259020290412
T -Mobile Cell Phone IMEI Broke, doesn't work
#353259020290016
BUDGET APPROVALS:
A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch that the following
Budget Adjustments be approved. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all
voted in favor.
GENERAL DISCUSSION:
Commissioner Galvan wanted to remind everyone that the Adopt-a-Beach Cleanup is this weekend.
Court was adjourned at 10:35 am
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