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2021-08-25 Meeting MinutesI COMMISSIONERS COURT — 8/25/2021 Richard H. Meyer County judge David HA, Commissioner, Precinct h Vern Lyssy, Commissioner, Precinct 2 Joel Behrens, Commissioner, Precinct 3 Gary Reese, Commissioner, Precinct 4 C .' �.� Ol ( l\I IC�� C �� . . REGULAR TERM 2021 § AUGUST 25, 2021 BE IT REMEMBERED THAT ON AUGUST 25, 2021, THERE WAS BEGUN AND HOLDEN A REGULAR MEETING OF COMMISSIONERS' COURT. 1. Call meeting to order Meeting called to order at 10:00 a.m. by Judge Richard Meyer 2. Invocation Commissioner David Hall 3. Pledges of Allegiance. US Flag — Commissioner Gary Reese Texas Flag — Commissioner Vern Lyssy 4. General Discussion of Public Matters and Public Participation. N/A 5. Approve the minutes of the June 23, 2021 Workshop and August 11, 2021 meeting. RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner PcL 2 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 1 of 7 COMMISSIONERS COURT-8/25/2021 6. Consider and take necessary action to propose a new tax rate for 2021. (RM) Tax rate .6101 approved (For 2022 Budget) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 7. Consider and take necessary action to set the date, time and location for the Public Hearing to adopt the 2021 proposed tax rate. (RM) Date approved 09-08-2021 @ 10:00 a.m. RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 8. Consider and take necessary action to set the date, time and location for the Public Hearing to adopt the 2022 Calhoun County Budget. (RM) Date approved 09-08-2021 @ 10:00 a.m. RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 9. Consider and take necessary action to approve the issuance of a county credit card to County Judge at Law Alex Hernandez with a $5,000 limit. (RM) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Vern Lyssy, Commissioner Pct 2 AYES, Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 2 of 7 COMM ISSION ERS COURT — 8/25/2021 10. Consider and take necessary action to amend the 2021 Salary Order. (RM) County Treasurer amendments RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese EMS stipend per employee for Out of County Transport RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 11. Consider and take necessary action on the Independent Audit Report for the year ended December 31, 2020 by Armstrong, Vaughan and Associates, P.C., Certified Public Accountants. (RM) Debra Fraser gave report of audit. RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 12. Consider and take necessary action to approve the IY 2022 SAVNS Grant Contract and authorize the County Judge to sign. (SAVNS = Statewide Automated Victim Notification Service) (RM) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 3 of 7 COMMISSIONERS COURT-8/25/2021 13. Consider and take necessary action to acknowledge overpayment on FEMA DR-4332 Hurricane Harvey and authorize a refund to the Texas Division of Emergency Management as follows: (RM) a. PW 3889 Debris - $342.44 RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 14. Consider and take necessary action to approve adding to the selection of donation options on a Juror Payment Receipt the right to donate to Calhoun County's local Veteran's office. (RM) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 15. Consider and take necessary action to reject all bids received on June 24, 2021 for the Infrastructure at Little Chocolate Bayou County Park Improvements for Calhoun County, Texas under Texas General Land Office Contract No. 20-065-064-C182 and Calhoun County 2020 CDBG-DR Contract Work Order No. E-1 and rebid the project at a future date with changes from the original scope. (DH) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 16. Consider and take necessary action to accept and approve the renewal for 2022 Post-65 Group Retiree Healthcare Program administered by Texas Association HEBP County Choice Silver Retiree plan with Humana and authorize the County Treasurer to sign. This silver choice plan is of no costs to the County. (RM) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 4 of 7 COMMISSIONERS COURT — 8/25/2021 17. Consider and take necessary action to approve a $34.90 charge for sidewalk chalk paid from the County Clerk's Department and donated to the Calhoun County Library. (RM) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 18. Consider and take necessary action on a Contract Agreement with Matagorda Bay Mitigation Trust for Contract No. 017: Green Lake Park Development; contract period from September 1, 2021 until March 31, 2022 for Preliminary Planning Phase; and authorize the County Judge to sign all documentation. (GR) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 19. Consider and take necessary action to participate in a grant application with West Side Calhoun County Navigation District for a Texas Department of Transportation Maritime Division Rider 37 Grant for road upgrades to Dierlam and Harbor Roads in Precinct 4 and authorize the County Judge to sign a letter of support for this grant. (GR) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 20. Consider and take necessary action to authorize Commissioner Behrens to settle with TAC to pick up the 2018 Dodge Ram Quad Cab, VIN # 1C6RR6FG9JS324695, Asset No. 23-0258, damaged in a July 14, 2021 accident and appraised as a total loss. (JB) RESULT: APPROVED [UNANIMOUS] MOVER: Joel Behrens, Commissioner Pct 3 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 5 of 7 COMMISSIONERS COURT — 8/25/2021 21. Consider and take necessary action to declare all items not sold in the online auction as Waste. (RM) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 22. Consider and take necessary action to declare the following inventory from Precinct 4 Road & Bridge as Surplus/Salvage and remove from inventory and authorize salvaged inventory to be utilized as trade-in for new equipment. (GR) a. 24-0422 Bomag Compactor b. 24-0451 Compactor — Dynapac CA 150D VSD RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 23. Accept reports from the following County Office: I. Justice of the Peace, Precinct 4 — July 2021 ii. Tax Assessor -Col lector — July 2021 RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 24. Consider and take necessary action on any necessary budget adjustments. (RM) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 6 of 7 COMMISSIONERS COURT — 8/25/2021 25. Approval of bills and payroll. (RM) MMC RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Indigent RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct I SECONDER: Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese County RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Adjourned: 10:56 a.m. Page 7 of 7 Richard H. Meyer County judge David Hall, Commissioner, Precinct 1 Vern Lyssy, Commissioner, Precinct 2 Joel )Behrens, Commissioner, Precinct 3 Gary Reese, commissioner, Precinct 4 NOTICE OF Mi.ETANC, ~ The Commissioners'Court of Calhoun County, Texas will meet n Wednesday, ~ August 25, 2021 at 10:00 a.m. in the Commissioners' Courtroom in the County Courthouse a1211 S. Ann Street, Suite 104, Port Lavaca, Calhoun County, Texas AGENDA AT �- V 'LED � O'CLOCK m The subject matter of such meeting is as follows:. AUG 2 0 2021 1. Call meeting to order. ANNA GO aMAN R19 �ERK, CALI 8uN f0UtdTY, TEXAS 2. Invocation. DEPUTY 3. Pledges of Allegiance 4. General Discussion of Public Matters and Public Participation. �� 5. Approve the minutes of the June 23, 2021 Workshop and August 11, 2021 meeting. 6. Con icerrn d take necessary action to propose a new tax rate for 2021. (RM) 6`ot 7. Consider and take necessary action to set the date, t nie and locatior the Public Hearing to adopt the 2021 proposed tax rate. (RM) 4'd "x a Iw K V �1� 8. Consider and take necessary action to set the date, time and location for the Public ' Hearing to adopt the 2022 Calhoun County Budget. (RM) , '� �`� �/# /� (J 1,\ 9. Consider and take necessary action to approve the issuance of a cco credit card to County Judge at Law Alex Hernandez with a $5,000 limit. (RM) JL 10. Consider and take necessary action to amend the 2021 Salary Order. (RMffa&xet) �I 1 11. Consider and Make necessary acton on t e Indepen��udit-Report for the ye r ended December 31, 2020 by Armstrong, Vaughan and Associates, P.C., Certified Public Accountants. (RM) 1�6v rlktl 0 Page 1 of 3 12. Consider and take necessary action to approve the FY 2022 SAVNS Grant Contract and authorize the County Judge to sign. (SAVNS = Statewide Autgmj�aJtte�d Victim Notification Service) (RM) o,Xv' 13. Consider and take necessary action to acknowledge overpayment on FEMA DR-4332 Hurricane Harvey and authorize a refund to the Texas Division of Emergency Management as follows: (RM) lot4 a. PW 3889 Debris - $342.44 C` p 14. Consider and take necessary action to approve adding to the selection of donation options on a Juror Payment Receipt the right to donate to Calhoun County's local Veteran's office. (RM) vL'\— k 15. Consider and take necessaryYacdon to reject all bids received on June 24, 2021 for the Infrastructure at Little Chocolate Bayou County Park Improvements for Calhoun County, Texas under Texas General Land Office Contract No. 20-065-064-C182 and Calhoun County 2020 CDBG-DR Contract Work Order No. E-1 and rebid the project at future date with changes from the original scope. (DH) C GDt L bemVU� /� 16. Consider and take necessary action to accept and approve the renewal for 2I"0\22VPost-65 Group Retiree Healthcare Program administered by Texas Association HEBP County Choice Silver Retiree plan with Humana and authorize the County Treasurer to sign. This silver choice plan is of no costs to the County. (RM) �L PA 17. Consider and take necessary action to approve a $34.90 charge for sidewalk chalk paid from the County Clerk's Department and don to the Calhoun County Library. (RM) 18. Consider and take necessary action on a cont�\rJJalcctkC t �ement with Matagorda Bay Mitigation Trust for Contract No. 017: Green Lake Park Development; contract period from September 1, 2021 until March 31, 2022 for Preliminary Pla ing Phase; and authorize the County Judge to sign all documentation. (GR) rf- 19. Consider and take necessary action to participate in a grant application with West Side Calhoun County Navigation District for a Texas Department of Transportation Maritime Division Rider 37 Grant for road upgrades to Dierlam and Harbor Roads in Precinct 4 and authorize the County Ju ge to sign aletter of support for this grant. (GR) 20. Consider and take necessary action to authorik Commissioner Behrens to settle ywith TAC to pick up the 2018 Dodge Ram Quad Cab, VIN # 1C6RR6FG9JS324695, Asset No. 23-0258, damaged in a July 14, 2021 accident and appraised as a total loss. (JB) 21. Consider and take necessary action to declare all items not sold in the online auction as Waste. (RM) \( OK � Page 2 of 3 0 22. Consider and take necessary action to declare the following inventory from Precinct 4 Road & Bridge as Surplus/Salvage and remove from inventory and authorize salvaged inventory to be utilized as trade-in for new equipment. (GR) a. 24-0422 Bomag Compactor Vkk b. 24-0451 Compactor — Dynapac CA 150D VSD 23. Accept reports from the following County Office: i. Justice of the Peace, Precinct 4 — July 2021 JI 1 ii. Tax Assessor -Collector —July 2021 24. Consider and take necessary action on any necessary budget adjustments. (RM) 25. Approval of bills and payroll. (RM) Ric and Meyer, County Ju g 4ru—V) Calhoun County, Texas A copy oo Is Notice has been placed on the outside bulletin board of the Calhoun County Courthouse, 211 South Ann Street, Port Lavaca, Texas, which is readily accessible to the general public at all times. This Notice shall remain posted continuously for at least 72 hours preceding the scheduled meeting time. For your convenience; you may visit the county's website at www.calhouncotx.org under "Commissioners' Court Agenda" for any official court postings. Page 3 of 3 Richard H. Meyer County judge David Hall, Commissioner, Precinct I Vern Lyssy, Commissioner, Precinct 2 Joel Behrens, Commissioner, Precinct 3 Gary Reese, Commissioner, Precinct 4 NOTICE OF MEETING The Commissioners' Court of Calhoun County, Texas will meet on Wednesday, August 25, 2021 at 10:00 a.m. in the Commissioners' Courtroom in the County Courthouse at 211 S. Ann Street, Suite 104, Port Lavaca, Calhoun County, "Texas. AGENDA FILED ' b7 o�CLOCK®hA The subject matter of such meeting is as follows: A7 AUG 20 2021 1. Call meeting to order. 2. Invocation. 3. Pledges of Allegiance. ANNA GOpDMAN BYO T' i ERK, CAL OUN OUNTY, TEXAS DEPUTY 4. General Discussion of Public Matters and Public Participation. 5. Approve the minutes of the June 23, 2023 Workshop and August 11, 2021 meeting. 6. Consider and take necessary action to propose a new tax rate for 2021. (RM) 7. Consider and take necessary action to set the date, time and location for the Public Hearing to adopt the 2021 proposed tax rate. (RM) 8. Consider and take necessary action to set the date, time and location for the Public Hearing to adopt the 2022 Calhoun County Budget. (RM) 9. Consider and take necessary action to approve the issuance of a county credit card to County Judge at Law Alex Hernandez with a $5,000 limit. (RM) 10. Consider and take necessary action to amend the 2021 Salary Order. (RM) 11. Consider and take necessary action on the Independent Audit Report for the year ended December 31, 2020 by Armstrong, Vaughan and Associates, P.C., Certified Public Accountants. (RM) Page 1 of 3 12. Consider and take necessary action to approve the FY 2022 SAVNS Grant Contract and authorize the County Judge to sign. (SAVNS = Statewide Automated Victim Notificatior Service) (RM) 13. Consider and take necessary action to acknowledge overpayment on FEMA DR-4332 Hurricane Harvey and authorize a refund to the Texas Division of Emergency Management as follows: (RM) a. PW 3889 Debris - $342.44 14. Consider and take necessary action to approve adding to the selection of donation options on a Juror Payment Receipt the right to donate to Calhoun County's local Veteran's office. (RM) 15. Consider and take necessary action to reject all bids received on June 24, 2021 for the Infrastructure at Little Chocolate Bayou County Park Improvements for Calhoun County, Texas under Texas General Land Office Contract No. 20-065-064-C182 and Calhoun County 2020 CDBG-DR Contract Work Order No. E-1 and rebid the project at a future date with changes from the original scope. (DH) 16. Consider and take necessary action to accept and approve the renewal for 2022 Post-65 Group Retiree Healthcare Program administered by Texas Association HEBP County Choice Silver Retiree plan with Humana and authorize the County Treasurer to sign. This silver choice plan is of no costs to the County. (RM) 17. Consider and take necessary action to approve a $34.90 charge for sidewalk chalk paid from the County Clerk's Department and donated to the Calhoun County Library. (RM) 18. Consider and take necessary action on a Contract Agreement with Matagorda Bay Mitigation Trust for Contract No. 017: Green Lake Park Development; contract period from September 1, 2021 until March 31, 2022 for Preliminary Planning Phase; and authorize the County Judge to sign all documentation. (GR) 19. Consider and take necessary action to participate in a grant application with West Side Calhoun County Navigation District for a Texas Department of Transportation Maritime Division Rider 37 Grant for road upgrades to Dierlam and Harbor Roads in Precinct 4 and authorize the County Judge to sign a letter of support for this grant. (GR) 20. Consider and take necessary action to authorize Commissioner Behrens to settle with TAC to pick up the 2018 Dodge Ram Quad Cab, VIN # 1C6RR6FG9JS324695, Asset No. 23-0258, damaged in a July 14, 2021 accident and appraised as a total loss. (JB) 21. Consider and take necessary action to declare all items not sold in the online auction as Waste. (RM) Page 2 of 3 22. Consider and take necessary action to declare the following inventory from Precinct 4 Road & Bridge as Surplus/Salvage and remove from inventory and authorize salvaged inventory to be utilized as trade-in for new equipment. (GR) a. 24-0422 Bomag Compactor b. 24-0451 Compactor — Dynapac CA 150D VSD 23. Accept reports from the following County Office: i. Justice of the Peace, Precinct 4 — July 2021 H. Tax Assessor -Collector — July 2021 24. Consider and take necessary action on any necessary budget adjustments. (RM) 25. Approval of bills and payroll. (RM) Ric and Meyer, County Ju g Calhoun County, Texas A copy of this Notice has been placed on the outside bulletin board of the Calhoun County Courthouse, 211 South Ann Street, Port Lavaca, Texas, which is readily accessible to the general public at all times. This Notice shall remain posted continuously for at least 72 hours preceding the scheduled meeting time. For your convenience, you may visit the county's website at www.calhouncotx.org under "Commissioners' Court Agenda' for any official court postings. Page 3 of 3 iuchard It Meyer County judge David Hall, Commissioner, Precinct 1 Vern Lyssy, Commissioner, Precinct 2 Joel Behrens, Commissioner, Precinct 3 Crary Reese, Commissioner, Precinct 4 � NOTICE OF SPECIAL WORKSHOP T The Cornrmissioners' Court of Calhoun County, Texas will meet on Wednesday, August 25, 2021 at 1:30 pm in the Commissioners' Courtroom on the first floor of the County Courthouse at 211 S. Ann Street, Port Lavaca, Calhoun County, Texas AGENDA INS is a joint WarkShop with Ow memorial Medical Center Board of Managers. The subject matter of such meeting isas follows: 1. tieara plresenUtiolnrrum Debra Whltl y rewd►N medical center finances. `chard Meyg�ouny I Calhoun Cou , TeXas A copy of this Notice has been placed on the outside bulletin board of the Calhoun County Courthouse, 211 South Ann Street, Port Lavaca, Texas, which is readily accessible to the general public at all times. This Notice shall remain posted continuouslyfor at least 72 hours precedingthe scheduled meeting time. For your convenience, you mayvisit the county's website at www.calhouncotx.org under "Commissioners' Court Agenda" for any official court postings. g- q; to W � AM 2 2021 JIld 4i W-1 Page 1 of 1 Billiard H. Meyer County judge David Hall, Commissioner, Precinct 1 Vern Lyssy, Commissioner, Precinct 2 Joel Behrens, Commissioner, Precinct 3 Cary Reese, Commissioner, Precinct 4 NOTICE OF SPECIAL WORKSHOP The Commissioners' Court of Calhoun County, Texas `vial meet on Wednesday, August 25, 2021 at 1:30 pnn in the Commissioners' Courtroom on the first floor of the County Courthouse at 211 S. Ann Street, Port Lavaca, Calhoun County, Texas. Wo_ This is a joint workshop with the Memorial Medical Center Board of Managers. The subject matter of such meeting is as follows: 1. Hear a presentation from Debra Whitley regarding medical center finances. �4�11r iktichard Meyer, County J Calhoun County, Texas A copy of this Notice has been placed on the outside bulletin board of the Calhoun County Courthouse, 211 South Ann Street, Port Lavaca, Texas, which is readily accessible to the general public at all times. This Notice shall remain posted continuously for at least 72 hours preceding the scheduled meeting time. For your convenience, you may visit the county's website at www.calhouncotx.org under "Commissioners' Court Agenda' for any official court postings. AT-v� o�K��, AUG Z 0 2021 CANNA 0001K�yN O Y CLERK, CANOUV COUNTY TEXAS BY: QEPU Page 1 of 1 Armstrong, Vaughan & Associates, P. C. Certified Public Accountants Communication with Those Charged with Governance To the Honorable Judge and Commissioners' Court Calhoun County, Texas We have audited the basic financial statements of the Calhoun County, as of and for the year ended December 31, 2020, and have issued our report thereon dated August 25, 2021. Professional standards require that we advise you of the following matters relating to our audit. Our Responsibility in Relation to the Financial Statement Audit (and GovernmentAuditing Standards) As communicated in our engagement letter dated February 23, 2021, our responsibility, as described by professional standards, is to plan and perform our audit to form and express an opinion about whether the financial statements that have been prepared by management with your oversight are presented fairly, in all material respects, in conformity with accounting principles generally accepted in the United States of America. Our audit of the financial statements does not relieve you or management of your respective responsibilities. Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement. An audit of financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control over financial reporting. Accordingly, as part of our audit, we considered the internal control of Calhoun County solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. We are also responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures for the purpose of identifying other matters to communicate to you. Planned Scope and Timing of the Audit We conducted our audit consistent with the planned scope and timing we previously communicated to you. Compliance with All Ethics Requirements Regarding Independence The engagement team, others in our firm, as appropriate, and our firm have complied with all relevant ethical requirements regarding independence. 941 West Byrd Blvd., Suite 101 • Universal City, Texas 78148 Phone: 210-658-6229 • Fax: 210-659-7611 • Email: info@avacpa.com • w .avacpa.com Qualitative Aspects of the County's Significant Accounting Practices Significant Accounting Policies Management has the responsibility to select and use appropriate accounting policies. A summary of the significant accounting policies adopted by Calhoun County is included in Note A to the financial statements. There has been no initial selection of accounting policies and no changes in significant accounting policies or their application during 2020, except for the adoption of GASB Statement No. 88 related to new debt disclosure requirements for long-term debt, including direct borrowing and placements. No matters have come to our attention that would require us, under professional standards, to inform you about (1) the methods used to account for significant unusual transactions and (2) the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus, with the following exception: Significant Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's current judgments. Those judgments are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ markedly from management's current judgments. The most sensitive accounting estimates affecting the financial statements are: • Useful lives and depreciation calculations on capital assets • Allowance for uncollectible receivables for - Fines Receivables - Property taxes - EMS Receivables - Patient Charges Receivable - Nursing Home Resident Charges Receivable • Net pension liability assumptions for mortality rates and investment returns Management's estimate of useful lives of capital assets is based on industry standards and engineering estimates. Allowance for uncollectible receivables is based on past history with the different types of receivables. The assumptions utilized in the calculation for the net pension liability are based on actuarial guidance and are provided by Texas County and District Retirement System and are not subject to County management determination. We evaluated the key factors and assumptions used to develop the estimates and determined that they are reasonable in relation to the basic financial statements taken as a whole and in relation to the applicable opinion units. Financial Statement Disclosures Certain financial statement disclosures involve significant judgment and are particularly sensitive because of their significance to financial statement users. For the year ended December 31, 2020, the most sensitive disclosures relate to GASB 68 and the net pension liability (see Note J). Significant Difficulties Encountered during the Audit We encountered no difficulties in dealing with management relating to the performance of the audit. 2 Uncorrected and Corrected Misstatements For purposes of this communication, professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Further, professional standards require us to also communicate the effect of uncorrected misstatements related to prior periods on the relevant classes of transactions, account balances or disclosures and the financial statements as a whole and each applicable opinion unit. There were no unadjusted misstatements. In addition, professional standards require us to communicate to you all material, corrected misstatements that were brought to the attention of management as a result of our audit procedures. None of the misstatements identified by us as a result of our audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole or applicable opinion units. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to the Calhoun County's financial statements or the auditor's report. No such disagreements arose during the course of the audit. Representations Requested from Management We have requested certain written representations from management, which are included in a separate letter dated August 25, 2021. Management's Consultations with Other Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters. Management informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters. Public Funds Investment Act As a part of our audit, we review the County's compliance with the Public Funds Investment Act. Our procedures determined that the County is in compliance, in all material respects, with the provisions of the Act. Other Significant Findings or Issues In the normal course of our professional association with the Calhoun County, we generally discuss a variety of matters, including the application of accounting principles and auditing standards, operating and regulatory conditions affecting the entity, and operational plans and strategies that may affect the risks of material misstatement. None of the matters discussed resulted in a condition to our retention as the Calhoun County's auditors. During audit procedures, we became aware of several opportunities for improvement with the following suggestions: Control over GASB 68 Census Data The County is not verifying information that is being used to calculate the net pension liability. Incorrect information that is being compiled could result in an estimate that is not accurate. The County should have all employees verify information that is on file in order to more accurately calculate the net pension liability. The County is currently in the process of developing a formal policy to begin testing a small sample of employee information in August each year. Late Charges on the Wal-Mart Credit Cards The County was charged late fees for several months on the credit cards. Streamlined processes should be implemented to avoid the payment of late fees. Other Information in Documents Containing Audited Financial Statements Pursuant to professional standards, our responsibility as auditors for other information in documents containing Calhoun County's audited financial statements does not extend beyond the financial information identified in the audit report, and we are not required to perform any procedures to corroborate such other information. However, in accordance with such standards, we have read the information and considering whether such information, or the manner of its presentation, was materially inconsistent with its presentation in the financial statements. Our responsibility also includes communicating to you any information which we believe is a material misstatement of fact. Nothing came to our attention that caused us to believe that such information, or its manner of presentation, is materially inconsistent with the information, or manner of its presentation, appearing in the financial statements. Management is aware that we did not audit the financial statements of Memorial Medical Center, which represent 100% of the assets, net position and revenues of the discretely presented component unit, Memorial Medical Center as of December 31, 2020. This report is. intended solely for the information and use of the Audit Committee, County Commissioners, and management of Calhoun County and is not intended to be and should not be used by anyone other than these specified parties. Armstrong, Vaughan & Associates, P.C. August 25, 2021 09/.LSIgX:)HHOI-dnO:)SURNOISSI W W00 StlXdl`^LPtRO,y i:,. nnz 9 ` ass VIA 4ue4slssd/a6pnr A;uno:) unoyle:) 'ao!330 s,�laal3 A;uno:) unoyle:) aqi of a:)gjo s,96pnr A;uno:) unoyle:) all wog; paJaAllap Senn uolssa8 aeln6aal :Wno:) s.aauolsslwwo:) la)loed age.pnoae pue alaldwoa a TZOZ Aea ;o ?� aol r 7 Sly4 uo pa66eg:j 9.en4eu6iS 31a31:) aol s;uawnao(3 IIV �l ( I S,S6ZT;o iagwnu) / aoue;da:)oti.io; pa66el l s,S6ZT lIV7— pau6aS pue pa}aldwo:) s ea;uo:� paaagwnN Alaadoad MOO epua6d Ilt/ ,41 1). f�.I�I\il. AGENDA Richard H. Meyer County judge David Hall, Commissioner, Precinct 1 Vern Lyssy, Commissioner, Precinct 2 Joel Behrens, Commissioner, Precinct 3 (wary Reese, Commissioner, Precinct 4 NOTICE OF MEETING The Commissioners' Court of Calhoun County, Texas will meet on Wednesday, August 25, 2021 at 10:00 a.m. in the Commissioners' Courtroom in the County Courthouse at 211 S. Ann Street, Suite 104, Port Lavaca, Calhoun County, Texas. AGENDA AT_�_ U �, , L_0'Cl OCK_�__hn The subject matter of such meeting is as follows: / AUG 2 0 2021 `�. Call meeting to order. kNNA ca�o�nAN f/_ BY T - 'E Y U DUNTy, TIXAS G. 1nVOCatIOn. DUTY � Pledges of Allegiance. General Discussion of Public Matters and Public Participation. Approve the minutes of the June 23, 2021 Workshop and August 11, 2021 meeting. 'S. Consider and take necessary action to propose a new tax rate for 2021. (RM) 7 Consider and take necessary action to set the date, Hearing to adopt the 2021 proposed tax rate. (RM) 8. Consider and take necessary action to set the date, Hearing to adopt the 2022 Calhoun County Budget. time and location for the Public time and location for the Public (RM) Consider and take necessary action to approve the issuance of a county credit card to County Judge at Law Alex Hernandez with a $5,000 limit. (RM) 10. Consider and take necessary action to amend the 2021 Salary Order. (RM) 11. Consider and take necessary action on the Independent Audit Report for the year ended December 31, 2020 by Armstrong, Vaughan and Associates, P.C., Certified Public Accountants. (RM) Page 1 of 3 T2. Consider and take necessary action to approve the FY 2022 SAVNS Grant Contract and authorize the County Judge to sign. (SAVNS = Statewide Automated Victim Notificatior Service) (RM) `S3. Consider and take necessary action to acknowledge overpayment on FEMA DR-4332 Hurricane Harvey and authorize a refund to the Texas Division of Emergency Management as follows: (RM) '3. PW 3889 Debris - $342.44 ' Consider and take necessary action to approve adding to the selection of donation options on a Juror Payment Receipt the right to donate to Calhoun County's local Veteran's office. (RM) ` -5 Consider and take necessary action to reject all bids received on June 24, 2021 for the Infrastructure at Little Chocolate Bayou County Park Improvements for Calhoun County, Texas under Texas General Land Office Contract No. 20-065-064-C182 and Calhoun County 2020 CDBG-DR Contract Work Order No. E-1 and rebid the project at a future date with changes from the original scope. (DH) "f'6. Consider and take necessary action to accept and approve the renewal for 2022 Post-65 Group Retiree Healthcare Program administered by Texas Association HEBP County Choice Silver Retiree plan with Humana and authorize the County Treasurer to sign. This silver choice plan is of no costs to the County. (RM) 17. Consider and take necessary action to approve a $34.90 charge for sidewalk chalk paid from the County Clerk's Department and donated to the Calhoun County Library. (RM) r8. Consider and take necessary action on a Contract Agreement with Matagorda Bay Mitigation Trust for Contract No. 017: Green Lake Park Development, contract period from September 1, 2021 until March 31, 2022 for Preliminary Planning Phase; and authorize the County Judge to sign all documentation. (GR) Consider and take necessary action to participate in a grant application with West Side Calhoun County Navigation District for a Texas Department of Transportation Maritime Division Rider 37 Grant for road upgrades to Dierlam and Harbor Roads in Precinct 4 and authorize the County Judge to sign a letter of support for this grant. (GR) 20 Consider and take necessary action to authorize Commissioner Behrens to settle with TAC to pick up the 2018 Dodge Ram Quad Cab, VIN # 1C6RR6FG9JS324695, Asset No. ,�23-0258, damaged in a July 14, 2021 accident and appraised as a total loss. (JB) 21. Consider and take necessary action to declare all items not sold in the online auction as Waste. (RM) Page 2 of 3 2. Consider and take necessary action to declare the following inventory from Precinct 4 Road & Bridge as Surplus/Salvage and remove from inventory and authorize salvaged inventory to be utilized as trade-in for new equipment. (GR) W./24-0422 Bomag Compactor fl. 24-0451 Compactor — Dynapac CA 150D VSD L23. Accept reports from the following County Office: stice of the Peace, Precinct 4 — July 2021 II. Tax Assessor -Collector —July 2021 �Consider and take necessary action 25. Approval of bills and payroll. (RM) on any necessary budget adjustments. (RM) Ric(iard Meyer, County Ju g Calhoun County, Texas A copy of this Notice has been placed on the outside bulletin board of the Calhoun County Courthouse, 211 South Ann Street, Port Lavaca, Texas, which is readily accessible to the general public at all times. This Notice shall remain posted continuously for at least 72 hours preceding the scheduled meeting time. For your convenience, you may visit the countt/s website at www.calhouncotx.org under "Commissioners' Court Agenda" for any official court postings. Page 3 of 3 #5 Richard H. Meyer County judge David Hall, Commissioner, Precinct 1 Vern Lyssy, Commissioner, Precinct 2 Joel Behrens, Commissioner, Precinct 3 Gary Reese, Commissioner, Precinct 4 The Commissioners' Court of Calhoun County, Texas met on Wednesday, June 23, 2021, at 1:30 P.m. in the Commissioners' Courtroom in the County Courthouse at 211 S. Ann Street, Suite 104, Port Lavaca, Calhoun County, Texas. Attached are the true and correct minutes of the above referenced meeting. Ri6hard Meyer, C Calhoun County, Anna Goodman, County Clerk Deputy Clerk Page 1 of 1 `j WORI<SHOP-6/23/2021 Richard H. Meyer County judge David Hall, Commissioner, Precinct I Vern ]Lyssy, Commissioner, Precinct 2 Joel Behrens, Commissioner, Precinct 3 Gary Reese, Commissioner, Precinct 4 Catherine Sullivan, Deputy Clerk SPECIAL WORKSHOP 2021 § JUNE 23, 2021 BE IT REMEMBERED THAT ON TUNE 28, 2021, THERE WAS BEGUN AND HOLDEN A SPECIAL WORKSHOP OF COMMISSIONERS' COURT. 1. Discussion of insurance options through the Texas Association of Counties for the Plan Year of 2021-2022. Workshop to entail all plan options for medical, dental, life & ad&d (county paid) plans being offered. Clarissa Martinez, Employee Benefits Consultant with TAC, and Biral Patel, Wellness Consultant with TAC, presented the plan options for Medical, Dental, Life & AD&D (County paid) plans being offered. 2. Discuss and take necessary action to accept and approve a plan option and new rates for Open Enrollment - October 2, 2021 and authorize the County Judge to sign the 2021-2022 Renewal Notice and Benefit Confirmation with the Texas Association of Counties. Commissioner Lyssy mad the motion to continue with original plan and that the County would pay the increase in rates. RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Adjourned: 1:37 a.m. Page 1 of 1 Richard H. Meyer County judge David Hall, Commissioner, Precinct i Vern ]Lyssy, Commissioner, Precinct 2 Joel ]Behrens, Commissioner, Precinct 3 Gary Reese, Commissioner, Precinct 4 The Commissioners' Court of Calhoun County, Texas met on Wednesday, August 11, 2021, at 10:00 a.m. in the Commissioners' Courtroom in the County Courthouse at 211 S. Ann Street, Suite 104, Port ]Lavaca, Calhoun County, Texas. Attached are the true and correct minutes of the above referenced meeting. r Richard Meyer, Counq�ljudge Calhoun County, Texas Anna Goodman, County Clerk Page 1 of 1 COMMISSIONERS COURT-8/11/2021 Richard H. Meyer County judge David ]Haft➢, Commissioner, Precinct I - Absent Vern Lyssy, Commissioner, Precinct 2 Joel ]Behrens, Commissioner, Precinct 3 Gary Reese, Commissioner, Precinct 4 Catherine Sullivan, Deputy Clerk REGULAR TERM 2021 § AUGUST 11, 2021 BE IT REMEMBERED THAT ON AUGUST 11, 2021, THERE WAS BEGUN AND HOLDEN A REGULAR MEETING OF COMMISSIONERS' COURT. 1. Call meeting to order Meeting called to order at 10:00 a.m. by Judge Richard Meyer 2. Invocation Commissioner Joel Behrens 3. Pledges of Allegiance US Flag — Commissioner Gary Reese Texas Flag — Commissioner Vern Lyssy 4. General Discussion of Public Matters and Public Participation. N/A 5. Hear a presentation from Phillip Henke regarding a proposed County -Wide Drainage District. Mr. Henke stated he would move to the next step seeking legal counsel and talking with other counties with County -Wide Drainage Districts Page 1 of 5 COMMISSIONERS COURT-8/11/2021 6. Consider and take necessary action to approve the preliminary plat of the JMTurner subdivision. (DH) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Lyssy, Behrens, Reese 7. Public Hearing concerning a Petition to Vacate Outlot 1, Outblock 35 and a portion of Outlot 12, Outhlock 36, Port O'Connor Townsite Outlots. Commenced: 10:19 a.m. Terry Ruddick of Urban Engineering presented Petition to the court Adjourned: 10:20 a.m. 8. Consider and take necessary action to vacate Outlot 1, Outblock 35 and a portion of Outlot 12, Outblock 36, Port O'Connor Townsite Outlots. (GR) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER. Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Lyssy, Behrens, Reese 9. Consider and take necessary action to approve the Final Plat of American Townsite Subdivision Tract 1720 Resubdivision No. 1. (GR) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Lyssy, Behrens, Reese 10. Consider and take necessary action to declare two ceiling fans as Waste from the Port O'Connor Community Center. Fans have been replaced. (GR) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Lyssy, Behrens, Reese Page 2 of 5 COMMISSIONERS COURT — 8/11/2021 11. Consider and take necessary action to accept auction proceeds received for Memorial Medical Center in the amount of $958.50 from an online auction and issue a check to MMC. (RM) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Lyssy, Behrens, Reese Page 3 of 5 COMMISSIONERS COURT — 8/11/2021 12. Consider and take necessary action to approve the cash counts from the following County Offices: a. County Clerk b. District Attorney c. District Clerk d. Elections e. EMS f. Fairground Facility Rentals g. Floodplain Administration K. Adult Detention Center I. Justice of the Peace, Precinct 1 j. Justice of the Peace, Precinct 2 k. Justice of the Peace, Precinct 3 I. Justice of the Peace, Precinct 4 m. Justice of the Peace, Precinct 5 n. Juvenile Probation o. Calhoun County Library p. Port O'Connor Library q. Seadrift Library r. Museum Gift Shop s. Port O'Connor Community Center t. Narcotics Buy Money u. Sheriff v. Tax Assessor -Collector w. County Treasurer x. Hot Check Fee Fund — la Quarter 2021 y. Hot Check Restitution Fund — 1st Quarter 2021 z. District Clerk —11i' Quarter 2021 aa. EMS —1st Quarter 2021 bb. Contract Agreements for Building Use, Calhoun County Extension Service —1n Quarter 2021 cc. Flood Administration - 11 Quarter 2021 dd. Juvenile Probation — 1st Quarter 2021 ee. Port O'Connor Community Center —1s* Quarter 2021 ff. Waste Management Gate Collections — 15t and 2"d Quarters 2021 gg. Precinct 4 — FY 2020 RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Lyssy, Behrens, Reese Page 4 of 5 COMMISSIONERS COURT — 8/11/2021 13. Accept reports from the following County Offices: i. County Auditor — May 31, 2021 and June 30, 2021 ii. District Clerk — July 2021 iii. Floodplain Administration — July 2021 iv. Justice of the Peace, Precinct 1 — July 2021 v. Justice of the Peace, Precinct 2 — July 2021 A. Sheriff — July 2021 RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Lyssy, Behrens, Reese 14. Consider and take necessary action on any necessary budget adjustments. (RM) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Lyssy, Behrens, Reese 15. Approval of bills and payroll. (RM) MMC RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Lyssy, Behrens, Reese County RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Lyssy, Behrens, Reese Adjourned: 10:30 a.m. Page 5 of 5 #6 CALHOUN COUNTY, TEXAS 2022 BUDGET AS FILED WITH THE COUNTY CLERK ON AUGUST 13, 2021 This budget will raise more revenue from property taxes than last year's budget by $832,286 which is a 3.959% percent increase from last year's budget. The property tax revenue raised from new property added to the tax roll this year is $444,815. Proposed Budget Year 2022 2021 2020 General Fund Tax Rate 0.5780 0.5535 0.5230 Debt Tax Rate 0.0321 0.0337 0.0342 Total Tax Rate 0.6101 0.5872 0.5572 Effective Tax Rate 0.4799 NNR Tax Rate 0.5851 0.5483 NNR M&O Tax Rate 0.5559 0.6284 Effective M&O Rate 0.5971 Maximum M&O Rate 0.6448 VA M&O Rate 0.6961 0.6786 Maximum VA Tax Rate 0.7282 0.7123 Sales Tax Adj. Rate (1/2%) 0.1140 0.1031 0.1218 Rollback Tax Rate 0.5572 Unused Increment Rate 0.0220 Voter -Approval Tax Rate 0.6362 0.6092 Total Debt Payable $ 291859000 $ 3,255,000 $ 49290,000 N O C3. d K ht N µ N CQ IJ µ ti ,d O j O '� 1 E a N W c °• X. N d n' N N N 3 YI � d S Q ' 1 N rt d C w CT :p N T CL d K N M U1 d r? C 1 d K N µ /so �-i't � 2-oZ � #9 # io Mae Belle Cassel From: cindy.mueller@calhouncotx.org (cindy mueller) <cindy.mueller@calhouncotx.org> Sent: Thursday, August 12, 2021 4:55 PM To: Mae Belle Cassel Cc: clarri atkinson; rhonda kokena; David Hall; vern lyssy; Joel Behrens; Gary Reese; Richard Meyer Subject: Agenda Item Request -Salary Order Amendment Attachments: SALARY ORDER-2021 AMENDMENT Eff 2021.08.25.pdf Please place the following item on the agenda for August 25, 2021: Consider and take necessary action to amend the 2021 Salary Order. Cindy Mueller County Auditor Calhoun County 202 S. Ann, Suite B Port Lavaca, TX 77979 V: 361.553.4610 F: 361.553.4614 Cindy. muellerPcalhouncotx.ore Calhoun County Texas 20210RDER PASSING MAINMOM SALARIES. =NG MOMLY APOOPRNITION&MR PASSING NOLIDAYSONERILE AMENDMENT' DATE AD00ST 25.2021 COUNTY TREASURER Increase: 1 Deputy EMERGENCY MEDICAL SERVICES Annual Salary $1,516 $40,040 Stipend of $220 per employee on each long-distance transfer out of Memorial Medical Center: Add: EMS -Long Distance Transfer Stipend $75,000 #11 Mae Belle Cassel From: cindy.mueller@calhouncotx.org (cindy mueller) <cindy.mueller@calhouncotx.org> Sent: Thursday, August 12, 2021 4:54 PM To: Mae Belle Cassel Cc: Richard Meyer; David Hall; vern lyssy; Joel Behrens; Gary Reese; Fraser@avacpa.com Subject: Agenda Item Request Please place the following item on the agenda for August 25, 2021 • Consider and take necessary action on Independent Audit Report for the year ended December 31, 2020 by Armstrong, Vaughan and Associates, P.C., Certified Public Accountants. Note: Reports will be provided of the meeting. M� Cindy Mueller County Auditor Calhoun County 202 S. Ann, Suite B Port Lavaca, TX 77979 V: 361.553.4610 F: 361.553.4614 Cindy.mueller@calhouncotx.org Calhoun County Texas Armstrong, Vaughan e? Associates, P. C. 40 Certified Public Accountants Communication with Those Charged with Governance To the Honorable Judge and Commissioners' Court Calhoun County, Texas We have audited the basic financial statements of the Calhoun County, as of and for the year ended December 31, 2020, and have issued our report thereon dated August 25, 2021. Professional standards require that we advise you of the following matters relating to our audit. Our Responsibility in Relation to the Financial Statement Audit (and Government Auditing Standards) As communicated in our engagement letter dated February 23, 2021, our responsibility, as described by professional standards, is to plan and perform our audit to form and express an opinion about whether the financial statements that have been prepared by management with your oversight are presented fairly, in all material respects, in conformity with accounting principles generally accepted in the United States of America. Our audit of the financial statements does not relieve you or management of your respective responsibilities. Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement. An audit of financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control over financial reporting. Accordingly, as part of our audit, we considered the internal control of Calhoun County solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. We are also responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures for the purpose of identifying other matters to communicate to you. Planned Scope and Timing of the Audit We conducted our audit consistent with the planned scope and timing we previously communicated to you. Compliance with All Ethics Requirements Regarding Independence The engagement team, others in our firm, as appropriate, and our firm have complied with all relevant ethical requirements regarding independence. 941 West Byrd Blvd., Suite 101 • Universal City, Texas 78148 Phone: 210-658-6229 • Fax: 210-659-7611 • Email: info@avacpa.com • w .avacpaxom Qualitative Aspects of the County's Significant Accounting Practices Significant Accounting Policies Management has the responsibility to select and use appropriate accounting policies. A summary of the significant accounting policies adopted by Calhoun County is included in Note A to the financial statements. There has been no initial selection of accounting policies and no changes in significant accounting policies or their application during 2020, except for the adoption of GASB Statement No. 88 related to new debt disclosure requirements for placements. long-term debt, including direct borrowing and No matters have come to our attention that would require us, under professional standards, to inform you about (1) the methods used to account for significant unusual transactions and (2) the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus, with the following exception: Significant Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's current judgments. Those judgments are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ markedly from management's current judgments. The most sensitive accounting estimates affecting the financial statements are: • Useful lives and depreciation calculations on capital assets • Allowance for uncollectible receivables for - Fines Receivables - Property taxes - EMS Receivables - Patient Charges Receivable - Nursing Home Resident Charges Receivable • Net pension liability assumptions for mortality rates and investment returns Management's estimate of useful lives of capital assets is based on industry standards and engineering estimates. Allowance for uncollectible receivables is based on past history with the different types of receivables. The assumptions utilized in the calculation for the net pension liability are based on actuarial guidance and are provided by Texas County and District Retirement System and are not subject to County management determination. We evaluated the key factors and assumptions used to develop the estimates and determined that they are reasonable in relation to the basic financial statements taken as a whole and in relation to the applicable opinion units. Financial Statement Disclosures Certain financial statement disclosures involve significant judgment and are particularly sensitive because of their significance to financial statement users. For the year ended December 31, 2020, the most sensitive disclosures relate to GASB 68 and the net pension liability (see Note J). Significant Difficulties Encountered during the Audit We encountered no difficulties in dealing with management relating to the performance of the audit. 2 Uncorrected and Corrected Misstatements For purposes of this communication, professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Further, professional standards require us to also communicate the effect of uncorrected misstatements related to prior periods on the relevant classes of transactions, account balances or disclosures and the financial statements as a whole and each applicable opinion unit. There were no unadjusted misstatements. In addition, professional standards require us to communicate to you all material, corrected misstatements that were brought to the attention of management as a result of our audit procedures. None of the misstatements identified by us as a result of our audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole or applicable opinion units. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our, satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to the Calhoun County's financial statements or the auditor's report. No such disagreements arose during the course of the audit. Representations Requested from Management We have requested certain written representations from management, which are included in a separate letter dated August 25, 2021. Management's Consultations with Other Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters. Management informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters. Public Funds Investment Act As a part of our audit, we review the County's compliance with the Public Funds Investment Act. Our procedures determined that the County is in compliance, in all material respects, with the provisions of the Act. Other Significant Findings or Issues In the normal course of our professional association with the Calhoun County, we generally discuss a variety of matters, including the application of accounting principles and auditing standards, operating and regulatory conditions affecting the entity, and operational plans and strategies that may affect the risks of material misstatement. None of the matters discussed resulted in a condition to our retention as the Calhoun County's auditors. During audit procedures, we became aware of several opportunities for improvement with the following suggestions: Control over GASB 68 Census Data The County is not verifying information that is being used to calculate the net pension liability. Incorrect information that is being compiled could result in an estimate that is not accurate. The County should have all employees verify information that is on file in order to more accurately calculate the net pension liability. The County is currently in the process of developing a formal policy to begin testing a small sample of employee information in August each year. Late Charges on the Wal-Mart Credit Cards The County was charged late fees for several months on the credit cards. Streamlined processes should be implemented to avoid the payment of late fees. Other Information in Documents Containing Audited Financial Statements Pursuant to professional standards, our responsibility as auditors for other information in documents containing Calhoun County's audited financial statements does not extend beyond the financial information identified in the audit report, and we are not required to perform any procedures to corroborate such other information. However, in accordance with such standards, we have read the information and considering whether such information, or the manner of its presentation, was materially inconsistent with its presentation in the financial statements. Our responsibility also includes communicating to you any information which we believe is a material misstatement of fact. Nothing came to our attention that caused us to believe that such information, or its manner of presentation, is materially inconsistent with the information, or manner of its presentation, appearing in the financial statements. Management is aware that we did not audit the financial statements of Memorial Medical Center, which represent 100% of the assets, net position and revenues of the discretely presented component unit, Memorial Medical Center as of December 31, 2020. This report is intended solely for the information and use of the Audit Committee, County Commissioners, and management of Calhoun County and is not intended to be and should not be used by anyone other than these specified parties. Armstrong, Vaughan & Associates, P.C. August 25, 2021 # Zz RE: FY 2022 SAVNS Grant Contract Contract Number: 2218451 Grantee: Calhoun county Amount: $7,986.33 Executed: Term: September 1, 2021— August 31, 2022 Budget Coding: ORG PCA Ags Obj 966 10352 5147 SAVNS MAINTENANCE GRANT CONTRACT OAG Contract No. 3218451 This grant contract ("Grant Contract") is executed between the Office of the Attorney General (OAG) and Calhoun County (GRANTEE) for certain grant finds. The OAG and GRANTEE may be referred to inn this Grant Contract individually as "Party" or collectively as "Parties." SECTION 1. PURPOSE OF THE CONTRACT The purpose of the OAG Statewide Automated Victim Notification Service (SAVNS) grant program is to assist Texas counties and other entities ill maintaining a statewide system drat will provide relevant offender release information, notification of relevant court settings or events to crime victims and other interested individuals, promote public safety, and support the rights of victims of crime. To ensure a standard statewide service to a variety of political subdivisions of the State of Texas, including counties, county Sheriffs, clerks and attorneys, district attorneys, and courts ("Participating Entities"). including GRANTEE, the OAG makes grant fiords available for eligible expenses related to SAVNS services delivered to GRANTEE by the vendor certified by the OAG. The OAG published a Request for Offer (RFO) for Statewide Automated Victim Services May 11. 2019. After an evaluation of offers, the OAG identified, certified. and entered into a contract with a single vendor to provide statewide automated victim notification services ("SAVNS Services"). The initial term of the OAG Vendor Certification and Service Agreement ("OAG Certification Agreement") is/was from September 1, 2019 to August 31, 2020 ("hutial Tenn"). On Julie 25. 2020. OAG exercised its right to renew the OAG Certification Agreement with the renewal term to begin on September 1, 2020 and end on August 31. 2022 ("Fist Renewal Term"). The vendor certified to provide the services is Appriss, hie., ("Certified Vendor"), a Kentucky corporation authorized to do business in Texas. SECTION 2. TERM OF THE CONTRACT This Grant Contract shall begin on September 1, 2021 and shall terminate August 31. 2022. unless it is terminated earlier in accordance with another provision of this Grant Contract. SECTION 3. GRANTEE'S CONTRACTUAL SERVICES 3.1. Grantee Participating Entity Service Contract. GRANTEE shall execute a service agreement with the Certified Vendor to provide services consistent with, and subject to the limitations contained ill, the OAG Certification Agreement and documents incorporated therein. SAVNS Coirtract - FY 2022 Page 1 of 23 Specifically, the Participating Entity Service Contract attached hereto as Exhibit B shall be used by GRANTEE in entering into a contractual relationship with the Certified Vendor. All grant funds provided under this Grant Contract shall be conditioned on the GRANTEE's use of the exemplar Participating Entity Service Contract, as attached hereto. and in addition to any requisite amendment, renewal, or extensions made or otherwise exercised by GRANTEE pursuant to Section 1 therein. GRANTEE further acknowledges and agrees that no changes or modifications may be made to the Participating Entity Service Contract or to any executed Participating Entity Service Contract between GRANTEE and the Certified Vendor, except as specifically authorized within this Grant Contract in Section 3.1.1 below, as otherwise separately authorized by the OAG in writing, or to accomplish an amendment, renewal, or extension made or otherwise exercised by GRANTEE pursuant to Section 1 therein. Notwithstanding the foregoing. GRANTEE is encouraged to negotiate and include additional terns and conditions individually tailored to meet the GRANTEE'S unique needs related to the SAVNS program, only to the extent any such additional terns and conditions do not limit or otherwise conflict with the exemplar Participating Entity Service Contract as attached hereto as Exhibit B. 3.1.1 Authorized Modifications to the Participating Entity Service Agreement. GRANTEE is hereby authorized, without additional approval of the OAG, to include additional terns, conditions, or requirements related to the following sections of the Participating Entity Service Agreement as attached hereto as Exhibit B: a. G Additional Services: GRANTEE may require, negotiate, and 'include additional terms or conditions relating to the mutual agreement, provision. and payment for Additional Services that do not otherwise modify, impact, or limit the services required under the exemplar Participating Entity Service Agreement; b. Section 7.1 Performance Reports: GRANTEE may require reports relating to the performance standards and requirements of the SAVNS system under the exemplar Participating Entity Service Agreement: C. Section 7.2 Performance Remedies: GRANTEE may require additional terms or conditions relating to the calculation and withholding mechanism for Certified Vendor's failure to meet its performance requirements the exemplar Participating Entity Service Agreement: d. Sections 9.2(a) and 9 2(b)(ii) Standard of Care: GRANTEE may require Certified Vendor to comply with its own internal security standards, in addition to any security standards included in the exemplar Participating Entity Service Agreement, and incorporate such standards into the Participating Entity Service Agreement by reference; e. Sections 9.3(b) 9.3(c) and 9 3(d) Information Security: GRANTEE may require Certified Vendor to comply with its own internal security standards. in addition to any security standards included in the exemplar Participating Entity Service Agreement, and incorporate such standards into dne Participating Entity Service Agreement by reference: f. Section 9.4(b)(iv) Security Breach Procedures: GRANTEE may require SAVNS Contract -FY 2022 Page 2 of 23 Certified Vendor to comply with its own internal security standards, in addition to any security standards included in the exemplar Participating Entity Service Agreement, and incorporate such standards into tine Participating Entity Service Agreement by reference; g• Section 9.5 Oversi rt of Security Com liance: GRANTEE may require Certified Vendor to comply with its own internal security standards, in addition to any security standards included in the exemplar Participating Entity Service Agreement, and incorporate such standards into the Participating Entity Service Agreement by reference; h. Section 10.4 Exclusions: GRANTEE may require Certified Vendor to comply with its own internal security standards, in addition to any security standards included in the exemplar Participating Entity Service Agreement. and incorporate such standards into the Participating Entity Service Agreement by reference; i. Section 12.1 Limitation of Liability: The Certified Vendor may request a limitation of liability to be included. It is incmnbent on the GRANTEE to detennine if the proposed limitation is sufficient, permissible under applicable state and local law, and whether or not to include and incorporate such limitation into the Participating Entity Service Agreement; j• Section 12.2 hndem ifieation: GRANTEE may require, negotiate, arnd include additional or alternative indemnification provisions, to tine extent such provisions are permissible under applicable state and local law. either in addition to or in lieu of those included within the Participating Entity Service Agreement; and k. Section 14.5 Dispute Resolution: GRANTEE may require specific dispute resolution provisions compliant with its local laws. regulations, and other policies applicable to the GRANTEE. 3.1.2 Executed Copy of Financial Participating Entity Service Contract Required. GRANTEE is hereby placed on immediate financial hold, consistent with Section 9.2 of this Grant Contract, and will remain on financial hold until OAG receives an executed copy of the Participating Service Contract along with any requisite amendment, renewal, or extensions made or otherwise exercised by GRANTEE pursuant to Section 1 therein in accordance with and as required by this section. To the extent the executed Participating Entity Service Contract includes any additional terms or conditions that limit or otherwise conflict with the exemplar Participating Entity Service Contract as attached here as Exhibit B, the GRANTEE will continue to remain on financial hold until GRANTEE provides OAG an executed Participating Service Contract in accordance with and as requir here as Exhibit B. ed by this section and consistent with the exemplar Participating Entity Service Contract it attached 3.2 Grantee Maintenance Plan. GRANTEE agrees to establish and follow a "Maintenacc n Plan." The Maintenance Plan, at a minimum, will be designed to accomplish the following: make SAVNS Contract -FY 2022 Page 3 of 23 available offender information that is timely, accurate, and relevant to support the SAVNS Services; verify the Certified Vendor's performance according to the Participating Entity Service Contract; satisfactorily discharge GRANTEE's obligations as described in the Participating Entity Service Contract. and identify and dedicate GRANTEE staff. resources, and equipment necessary to maintain the SAVNS services in the Participating Entity Service Contract. 3.3 GRANTEE Service Levels. In addition to other service levels that the GRANTEE may impose. GRANTEE will inspect, monitor, and verify the performances required of the Certified Vendor as provided in the Participating Entity Service Contract as well as this Grant Contract. GRANTEE will execute a Participating Entity Service Contract with the Certified Vendor for the term of this Grant Contract. GRANTEE will verify that input data (the jail and court data elements used by the SAVNS system) is entered accurately and on a timely basis. GRANTEE will allow on -site monitoring visits to be conducted by OAG or its authorized representative. 3.4 Cooperation with Statewide Stakeholders. GRANTEE will reasonably cooperate with and participate in Statewide Stakeholder meetings and efforts to monitor and improve the SAVNS services on a statewide basis. GRANTEE may reasonably agree to designate Hurd -parties to assist the OAG. GRANTEE, and the other Statewide Stakeholders in the overall monitoring, inspection, and verification of the Certified Vendor's performances. 3.5 E-Vine Upgrade and Cooperation for Implementation. As part of the Grant Contract award and certification by the OAG, the Certified Vendor will begirt transitionhng to a new system to deliver the SAVNS services known as " E-Vine" with an expected completion by early FY 2023. E-Vine will provide the GRANTEE enhanced functionality and services such as a Service Provider Directory, an Offender Watch List, a Contact List, a quick escape button and Interactive Voice Response Technology. To facilitate this transition. funds for the E-VINE upgrade costs have been added to this Grant Contract. The Certified Vendor will perform work on the transition to E-Vine throughout the next three years and will bill E-Vine costs on a quarterly basis and in addition to the regular SAVNS maintenance fees. The OAG will advise GRANTEE of any associated transition activities as needed and GRANTEE shall reasonably cooperate with the Certified Vendor in these transition activities. 3.6 Scope of Services. For the purpose of this Grant Contract. the requirements, duties, and obligations contained in Section 3 of this Grant Contract are collectively referred to as the "Scope of Services." As a condition of reimbursement, GRANTEE agrees to faithfully, timely. and in a good and workman -like manner implement and maintain the services in compliance with the Scope of Services. GRANTEE shall bear full and sole responsibility for the integrity of the fiscal and programmatic management of its SAVNS program. 3.7 Special Conditions. The OAG may, at its sole discretion, impose additional requirements not specifically provided for in this Grant Contract based on a need for information, ("Special Conditions") on GRANTEE. without notice and without amending this Grant Contract, The OAG. SAVNS Contract - IY 2022 Page 4 of 23 at its sole discretion, may supplement, amend, or adjust the Special Conditions of dais Grant Contract. The imposition of any Special Conditions places GRANTEE on iminediate financial hold, consistent with section 9.2. without further notice, until all Special Conditions are satisfied. SECTION 4. GRANTEE'S OBLIGATIONS AND REQUIRED REPORTS 4.1 General Matters 4.1.1 Required Reports; Form of Reports; Filings with the OAG. GRANTEE shall forward to the OAG all applicable reports and forms as specified by the OAG. GRANTEE shall ensure that it files each document or form required by the OAG in an accurate and timely manner. Unless filing dates are given herein, all other reports and other documents that GRANTEE is required to forward to the OAG shall be promptly forwarded. From time to time, the OAG may require additional information from GRANTEE. 4.1.2 Cooperation; Additional Information. GRANTEE shall cooperate fully with the OAG, hi addition to the information contained in the required reports, other innfornation may be required as requested by the OAG. 4.1.3 Notification of Changes in Organization, Changes in Authorized Official or Grant Contact. GRANTEE shall submit written notice to the OAG of any change in the following: GRANTEE's name: contact information; key personnel, officer. director or partner: organizational structure: legal standing: or authority to do business in Texas. Stich notice shall be provided, when possible, in advance of such change, but in no event later than ten (10) business days after the effective date of such change. A change in GRANTEE's name requires an amendment to the Grant Contract. To change an Authorized Official, GRANTEE must subunit a written request on GRANTEE's letterhead. with an original signature of someone with actual authority to act on behalf of GRANTEE. To change the grant contact. GRANTEE must submit a written request on GRANTEE's letterhead signed by an Authorized Official. 4.1.4 Standards for Financial and Programmatic Management. GRANTEE and its governing body shall bear full and sole responsibility for the integrity of the fiscal and Programmatic management of the organization including financial and programmatic policies and procedures to ensure the integrity of the fiscal and programmatic management of the organization. Stich fiscal and programmatic management shall include but is not limited to the following: accountability for all funds and materials received from the OAG; compliance with OAG rules. policies and procedures. and applicable federal and state laws and other applicable requirements: and correction of fiscal and program deficiencies identified through self -evaluation and/or the OAG's monitoring processes. Ignorance of any contract provisions or other requirements referenced in this Grant Contract shall not constitute a defense or basis for waiving or failing to comply with such provisions or requirements. SAVNS Contract -FY 2022 Page 5 of 23 GRANTEE shall develop, implement, and maintain appropriate financial management and control systems. The systems must include budgets that adequately reflect all functions and resources necessary to carry out authorized activities and the adequate determination of costs: accurate and complete payroll, accounting, and financial reporting records: cost source documentation: effective internal and budgetary controls: allocation of costs: and timely and appropriate audits and resolution of any findings and applicable annual financial statements, including, statements of financial position, activities, and cash flows, prepared on an accrual basis in accordance with Generally Accepted Accounting Principles or other recognized accounting principle. 4.1.5 Security and Confidentiality of Records. GRANTEE shall establish a method to secure the confidentiality of records required to be kept confidential by applicable federal or state law, rules or regulations. This provision shall not be construed as limiting the OAG's access to such records and other information. 4.1.6 Public Information Act. Information, documentation, and other material in connection with this contract or the underlying grant may be subject to public disclosure pursuant to Chapter 552 of the Texas Goverrnnent Code (the "Public hnfornnation Act"). In accordance with Section 2252.907 of the Texas Government Code. GRANTEE is required to make any inforunnation created or exchanged with OAG, the State of Texas, or any state agency pursuant to the contract, and not other wise excepted from disclosure under the Texas Public Information Act, available in a fornnat that is accessible by the public at no additional charge to OAG, the State of Texas, or any state agency. 4.2 Programmatic Reports 4.2.1 Service Reports. GRANTEE shall subunit service delivery reports. programmatic performance reports and other reports to the extent requested by OAG, in a fornnat and on a timely basis. as established by the OAG. GRANTEE will submit other reports as requested by the OAG. 4.2.2 Written Explanation of Variance. GRANTEE shall provide a written explanation to the OAG on a quarterly basis to the extent that the performance of the SAVNS system, the Certified Vendor, or the GRANTEE varies from the projected performance thereof as provided in the Maintenance Plan required by Section 3.2 hereunder. In addition to the written explanation. GRANTEE shall promptly answer any questions from the OAG. whether in writing or otherwise. in connection with the quarterly and annual reports presented to the OAG. 4.2.3 Other Program Reports. GRANTEE shall cooperate fiilly in any social studies. fiscal or Programmatic monitoring, auditing, evaluating, and other reviews pertaining to services rendered by GRANTEE, which may be conducted by the OAG or its designees. GRANTEE shall submit service delivery reports required by the contract or self -evaluations of performance and other reports requested by the OAG in appropriate format and on a timely basis and make available at reasonable tines and for reasonable periods client records and other SAVNS Contract -FY 2022 Page 6 of 23 Programmatic or financial records, books, reports, and supporting documents for reviewing and copying by the OAG or its designees. 4.2.4 "Problem Log." GRANTEE shall establish a "Problem Log" that records all problems noted with the SAVNS system. including, but not limited to. system down time. system outages. and equipment failure. The Problem Log will provide when the problem was identified, to whom the problem was referred. steps taken to resolve the problem, and when the problem was resolved. GRANTEE shall provide OAG with any and all Problem Logs at OAG's request. 4.3 Financial Matters 4.3.1 Annual Budgets. With regard to the use of funds pursuant to this Grunt Contract, GRANTEE will immediately review the budget for the fiscal year and the allowable expenditures. as shown on Exhibit A. 4.3.2 Quarterly Requests for Reimbursement. OAG grant funds will be paid on a cost- reinnbursement basis no more frequently than quarterly pursuant to the process below. The OAG shall only reimburse actual and allowable allocable costs incurred and paid by GRANTEE during the term of this contract. The OAG is not obligated to reimburse expenses that were incurred prior to the commencement or after the termination or expiration of this contract. Any payments made by the OAG shall not exceed the actual and allowable allocable costs of GRANTEE to obtain services from the Certified Vendor for services within the "scope of services" of this contract. GRANTEE will submit to the OAG requests for reimbursement for the actual and allowable allocable costs incurred by GRANTEE to obtain services from the Certified Vendor for services wither the "scope of services" of this Grant Contract. GRANTEE is responsible for submitting its invoices to the OAG in an accurate and timely mariner. The requests for reimbursement must be accompanied by supporting documentation as required by the OAG. The OAG may from time to time require different or additional supporting documentation. a. GRANTEE shall submit a request for reimbursement to the OAG for the prior quarter by the fifth (5th) of the next month following the end of each quarter. The four quarters for each fiscal year covered by the term of this Grant Contract end respectively on November 30. February 28. May 31. and August 31. b. GRANTEE shall include a verification with its request for reimbursement stating that the GRANTEE received the services from the Certified Veudor during the preceding reimbursement. quarter and incurred the actual and allowable allocable costs for which GRANTEE seeks C. If GRANTEE does not submit the required request for reimbursement and verification to the OAG within forty-five (45) days of the next month following the end of any quarter. the OAG will determine what steps will be taken next, including placing the Grant Contract on financial hold or terminating the Grant Contract. If an OAG Grant Contract is placed on financial hold or terminated. the GRANTEE remains responsible for any contractual obligation it has with Certified Vendor. The OAG will not be responsible for collection efforts on behalf of the Certified Vendor. SAVNS Contract - FY 2022 Page 7 of 23 4.3.3 Limited Pre -Reimbursement Funding to GRANTEE. Notwithstanding Section 4.3.2 above, the OAG, may, at its sole discretion, provide limited pre -reimbursement funding for reimbursable expenses to GRANTEE. This limited funding is not preferred and may be allowed upon submission of the following written documentation supporting the request: a• A fully executed Participating Entity Services Agreement with the Certified Vendor for the time period covered by this Grant Contract; b. Ali invoice from the Certified Vendor which includes the dates covered under this Grant Contract; C. A completed OAG form "Verification of Continuing Production Record" which shall be provided by the OAG upon request; d• Ali invoice to the OAG that complies with the requirements of tine OAG; ande. A written justification, signed by the Authorized Official or the Authorized Official's designee, explaining the need for pre-reinnbmsement funding. 4.3.4 Fiscal Year End Required Reports. GRANTEE shall submit fiscal year-end required reports that shall be received by the OAG on or before October 15 of each year covered by the tern of this Grant Contract. The year-end reports shall include the following: a. Record of Reimbursement. GRANTEE will submit a reconciled record of its expenses for the prior fiscal year. b. Equipment Inventory Report. To the extent the purchase of equipment is authorized under this grant and GRANTEE purchases equipment is purchased with grant fiords. GRANTEE will submit am Equipment Inventory Report which provides a record of the current inventory of items purchased, disposed of, replaced or transferred for any equipment that was purchased with grant funds. 4.3.5 Annual Independent Financial Audit Report. GRANTEES that are regtJim to undergo a single audit or Animal Independent Financial Audit by statute. regulation, or organizational Policy must complete and subunit the Single Audit or Amoral Financial Audit of the complete program and/or organization and management letter of the audit findings within nine months of the end of the fiscal year of the agency. The audit will meet Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 atnd Texas Grant Management Standards (TxGMS) requirements. Additionally, the Annual hide a' Financial Audit will meet Generally Accepted Government Auditing Standards nun the event a Single Audit is not required. GRANTEES whose expenditures require the completion of a Single Audit, must subunit a Single Audit to the OAG, an Annual Independent Financial Audit will not satisfy the audit requirement. GRANTEES who do not meet the expenditure threshold of the Single Audit and are not required by statute, regulation, or organizational policy to complete an Annual Audit. are not required to subunit an Annual Audit to the OAG. 4.3.6 Close Out Invoice GRANTEE shall submit a final invoice not later than forty-five (45) days after the earlier of (1) the tennnination of this Grunt Contract; or (2) the end of each state fiscal SAVNS Contract - FY 2022 Page 8 of 23 year covered by the term of this Grant Contract. 4.3.7 Refunds and Deductions. If the OAG determines that an overpayment of grant funds tinder this Grant Contract has occurred. such as payments made inadvertently, pre -reimbursement payments that were not expended, or payments made but later determined not to be actual and allowable allocable costs, the OAG may seek a refund from GRANTEE and/or the Certified Vendor. The OAG. in its sole discretion, may offset and deduct the amount of the overpayment from any amount owed as a reimbursement under this Grant Contract. or may choose to require a payment directly from GRANTEE and/or the Certified Vendor rather than offset and deduct any amount. GRANTEE and/or the Certified Vendor shall promptly refund any overpayment to the OAG within thirty (30) calendar days of the receipt of the notice of the overpayment from tine OAG unless an alternate payment plan is specified by the OAG. 4.3.8 Purchase of Equipment; Maintenance and Repair; Title upon Termination. GRANTEE shall not give any security interest, lien or otherwise encumber any item of equipment purchased with contract fiords. GRANTEE shall penuanently identify all egtriprnent ptrchased under this Grunt Contract by appropriate tags or labels affixed to the equipment. GRANTEE shall maintain a current inventory of all equipment, which shall be available to the OAG at all times upon request, however, as between the OAG and GRANTEE title for equipment will remain with GRANTEE. GRANTEE will maintain. repair, and protect all equipment purchased in whole or in part with grant funds under this Grant Contract so as to ensure the full availability and usefuhiess of such equipment. hi the event GRANTEE is indetmnified reimbursed. or otherwise compensated for any loss or destruction of. or damage to, the equipment purchased under this Grant Contract, it shall use the proceeds to repair or replace said equipment. 4.3.9 Direct Deposit. GRANTEE may make a written request to the OAG to be placed on Direct Deposit status by completing and submitting to the OAG the State Comptroller's Direct Deposit Authorization Form. After the direct deposit request is approved by the OAG and the setup is completed on the Texas Identification Number System by the State Comptroller's Office. payment will be remitted by direct deposit and the OAG will discontinue providing GRANTEE with copies of reimbursement vouchers. 4.3.10 Debts and Delinquencies. GRANTEE agrees that any payments due under the Cruet Contract shall be applied towards any debt or delinquency that is owed to the State of Texas. SECTION 5. OBLIGATIONS OF OAG 5.1 Monitoring. The OAG is responsible for monitoring GRANTEE to ensure the effective and efficient use of grant funds to accomplish the purposes of this Grunt Contract. 5.2 Maximum Liability of OAG. The maxhnunn liability of tine OAG is contained in the SAVNS Contract -FY 2022 Page 9 of 23 attached Exhibit A. Any change to the maximum liability is void unless supported by a written amendment to this Grant Contract executed between OAG and GRANTEE. —3 Payment of Authorized Costs. The OAG shall be obligated to reimburse GRANTEE for all actual and allowable allocable costs incurred by GRANTEE pursuant to d s Grutt Contract. The OAG is not obligated to pay, unauthorized costs. Prior written approval from the OAG is requited if GRANTEE anticipates altering the scope of the grant, adding funds to previously un1- awarded budget categories, changing funds in any awarded budget category by more than 10% of the annual budget and/or adding new line items to any awarded budget category. Notwithstanding the foregoing, should GRANTEE wish to alter the scope of the grannt or change the goals of the grant by adding or eliminating goals which were included in the G .2rai 's final "Scope of Services" included n1 Section 3 above, such alteration or change may only be achieved by a written, duly executed amendment to this Grant Contract. 5.4 Contract Not Entitlement or Right. Reimbursement wit11 contract fluids is not u� entitlement or right. Reimbursement depends, among other things, upon strict compliance with all terms, conditions and provisions of this Grant Contract. The OAG and GRANTEE agree that any act, action or representation by either party, their agents or employees that purports to increase the maximum liability of the OAG is void, miless a written amendment to this Grant Contract is first executed. GRANTEE agrees that nothing in this Grant Contract will be interpreted to create an obligation or liability of the OAG in excess of the fitnds delineated in this Grant Contract. 5.5 Funding Limitation. GRANTEE agrees that funding for this Grant Contract is subject to the actual receipt by the OAG of grant hinds (state and/or federal) appropriated to the OAG. GRANTEE agrees that the grant fields, if any, received from the OAG are limited by the tetra of each state biennium and by specific appropriation authority to and the spending authority of t11e OAG for the purpose of this Grant Contract. GRANTEE agrees that notwithstanding any other provision of this Grant Contract, if the OAG is not appropriated the funds, or if the OAG does not receive the appropriated funds for this grant program, or if the funds appropriated to the OAG for this grant program are required to be reallocated to fund other state programs or purposes, the OAG is not liable to pay the GRANTEE any remaining balance on this Grant Contract. SECTION 6. TERMINATION 6.1 Termination for Convenience. Either Party may, at its sole discretion, terminate this Grant Contract, without recourse, liability or penalty-, upon providing written notice to the other Party thirty (30) calendar days before the effective date of such v' it termination. 6.2 Termination for Cause. In the event that GRANTEE fails to perform or comply with an obligation of the terms. conditions and provisions of this Grant Contract, the OAG may, upon written notice of the breach to GRANTEE, immediately terminate all or any part of this Grant SAVNS Contract - FY 2022 Page 10 of 23 Contract. 6.3 Termination Not Exclusive Remedy; Survival of Terms and Conditions. Termination is not an exclusive remedy but will be in addition to any other rights and remedies provided in equity, by law, or under this Grant Contract. Termination of this Grant Contract for any reason or expiration of this Grant Contract shall not release the Parties from any liability or obligation set forth in this Grant Contract that is expressly stated to survive any such termination or by its nature would be intended to be applicable following any such termination. The following terms and conditions, (ill addition to any others that could reasonably be interpreted to survive but are not specifically identified), survive the termination or expiration of this Grant Contract: Sections 4, 5, 7, 11, and 12. 6.4 Refunds to OAG by GRANTEE. If the GRANTEE terminates for convenience wider Section 6.1. or if the OAG terminates under Sections 6.1 or 6.2 before the purpose of this Grant Contract is accomplished, then the OAG may require the GRANTEE and/or the Certified Vendor to refiuid all or some of the grant funds paid wider this Grant Contract. Such funds include those funds representing the number of months of SAVNS services that were previously invoiced and paid by the OAG wider this Grant Contract. 6.5 Notices to Certified Vendor. Any termination of this Grant Contract will also be forwarded by the terminating party to the Certified Vendor. SECTION 7. AUDIT RIGHTS; RECORDS RETENTION 7.1 Duty to Maintain Records. GRANTEE shall maintain adequate records that enable the OAG to verify all reporting measures and requests for reimbursements related to this Grant Contract. GRANTEE also shall maintain such records as are deemed necessary by the OAG. OAG's auditor, the State Auditor's Office or other auditors of the State of Texas, the federal government, or such other persons or entities designated by the OAG, to ensure proper accounting for all costs and performances related to this Grant Contract. 7.2 Records Retention. GRANTEE shall maintain mid retain records for a period of seven (7) years after the contract is completed or expires, or all issues that arise from any litigation, claim. negotiation, audit, open records request, administrative review, or other action involving the contract or docwnents are resolved. The records include. but may not be limited to, the contract, any contract solicitation documents, any documents that are necessary to fully disclose the extent of services provided wider this contract, any daily activity reports and tune distribution and attendance records, and other records that may show the basis of the charges made or performances delivered. GRANTEE must include the substance of this clause in all subcontracts. 7.3 Audit Trails. GRANTEE shall maintain appropriate audit trails to provide accountability for all reporting measures and requests for reimbursement. Audit trails maintained by GRANTEE SAVNS Contract - FY 2022 Page 11 of 23 will, at a minimum, identify the supporting documentation prepared by GRANTEE to permit an audit of its systems. GRANTEE's automated systems, if any, must provide the means whereby authorized personnel have the ability to audit and verify contractually required performances and to establish individual accountability for any action that can potentially cause access to, generation of, or modification of confidential innfornaton. 7.4 Access and Audit. At the request of the OAG, GRANTEE shall grant access to and make available all paper and electronic records, books, documents, accounting procedures, practices. and any other items relevant to the performance of this Grant Contract, compliance with applicable state or federal laws and regulations, and the operation and management of GRANTEE to the OAG or its designees for the purposes of inspecting, auditing, or copying such items. GRANTEE will direct any other entity, person, or contractor receiving funds directly sunder this Grant Contract or through a subcontract under this Grant Contract to likewise permit access to, inspection of. and reproduction of all books, records, and other relevant information of the entity, person, or contractor(s) that pertain to this Grant Contract. All records, books, documents, accounting procedures, practices, and any other items, un whatever forma, relevant to the performance of this Grant Contract, shall be subject to exannhnation or audit. Whenever practical as determined at the sole discretion of the OAG, the OAG shall provide GRANTEE with up to five (5) business days' notice of any such examination or audit. 7.5 State Auditor. In addition to and without limitation on the other audit provisions of this Grant Contract, pursuant to Section 2262.154 of the Texas Government Code, the State Auditor's Office may conduct an audit or investigation of GRANTEE or any other entity or person receiving finds from the State directly under this Grant Contract or indirectly through a subcontract under this Grant Contract. The acceptance of funds by GRANTEE or any other entity or person directly under this Grant Contract or indirectly through a subcontract under this Gram Contract acts as acceptance of the authority of the State Auditor's Office, raider the direction of the Legislative Audit Committee, to conduct an audit or investigation in connection with those funds. Under the direction of the Legislative Audit Committee, GRANTEE or another entity that is the subject of an audit or investigation by the State Auditor's Office must provide the State Auditor's Office with access to any information the State Auditor's Office considers relevant to the investigation or audit. My with the State Auditor's Office in the conduct of the GRANTEE further agrees to cooperate auditor investigation, including providing all records requested. GRANTEE shall ensure that this paragraph concerning the authority to audit fiords received indirectly by subcontractors through GRANTEE and the requirement to cooperate is included in any subcontract it awards. The State Auditor's Office shall at any time have access to and the right to examine, audit, excerpt, and transcribe any pertinent books. documents. working papers, and records of GRANTEE related to this Grant Contract. GRANTEE also represents and warrants that it will comply with Section 321.022 of the Texas Government Code, which requires that suspected fraud and unlawful conduct be reported to the State Auditor's Office. 7.6 Location. Any audit of records shall be conducted at GRANTEE's principal place of business and/or the location(s) of GRANTEE's operations daring GRANTEE's normal business hours. GRANTEE shall provide to OAG or its designees, on GRANTEE's premises (or if the SAVNS Contact - FY 2022 Page 12 of 23 audit is being performed of a subcontractor, the subcontractor's premises if necessary) private space, office furnishings (including lockable cabinets), telephone and facsimile services, utilities. and office -related equipment and duplicating services as OAG or its designees may reasonably require to perform the audits described in this Grant Contract. SECTION 8. SUBNJISSION OF INFORMATION TO THE OAG The OAG will designate the proper methods for the delivery of information to the OAG by GRANTEE. The OAG generally requires submission of information via email. Some reporting requirements must occur via the internet and/or a web -based data collection method. Accordingly, all reports required under this Grant Contract including but not limited to semi-annttal statistical reports, annual performance reports, financial status reports, requests for reimbursement, Annual Compiled Financial Statement Report, and any other reports, notices or information must be submitted in the manner directed by the OAG. The manner of delivery may be subject to change during the term of the contract, in the sole discretion of the OAG. SECTION 9. CORRECTIvE ACTION PLANS AND SANCTIONS The Parties agree to make a good faith effort to identify, communicate, and resolve problems found by either the OAG or GRANTEE. 9.1 Corrective Action Plans. If the OAG finds deficiencies in GRANTEE's performance tinder this Grant Contract, the OAG, at its sole discretion, may impose one or more of the following remedies as part of a corrective action plan: increase of monitoring visits: require additional or more detailed financial and/or programmatic reports be submitted: require prior approval for expenditures: require additional technical or management assistance and/or make modifications in business practices: reduce the contract amount: and/or terminate this Grant Contract. The foregoing are not exclusive remedies, and the OAG may impose other requirements that the OAG determines will be in the best interest of the State. 9.2 Financial Hold. Failure to comply with submission deadlines for required reports, invoices, or other requested information or otherwise failing to comply with the terms of this Grant Contract may result in the OAG, at its sole discretion. placing GRANTEE on inunediate financial hold without further notice to GRANTEE and without first requiring a corrective action plan. No reimbursements will be processed until the requested information is submitted. If GRANTEE is placed on financial hold, the OAG, at its sole discretion, may deny reimbursement requests associated with expenses incurred during the time GRANTEE was placed on financial hold. 9.3 Sanctions. In addition to financial hold, the OAG, at its sole discretion, may impose other sanctions without first requiring a corrective action plan. The OAG, at its sole discretion. may impose sanctions, including. but not limited to. withholding or suspending finding, offsetting previous reimbursements, requiring repayment. disallowing claims for reimbursement. reducing SAVNS Contract -FY 2022 Page 13 of 23 funding, terminating this Grant Contract and/or any other appropriate sanction. 9.4 No Waiver. Notwithstanding the imposition of corrective actions. financial hold, and/or sanctions. GRANTEE remains responsible for complying with the contract terms and conditions. Corrective action plans, financial hold, and/or sanctions do not excuse or operate as a waiver of prior failure to comply with this Grant Contract. SECTION 10. GENERAL TERMS AND CONDITIONS 10.1 Federal and State Laws, Rules and Regulations, Directives, Guidelines, Code of Federal Regulations (CFR) and Other Relevant Authorities. GRANTEE agrees to comply with all applicable federal and state laws, rules and regulations, directives, guidelines, including 2 CFR Part 200, and any other authorities relevant to the performance of GRANTEE under this Grant Contract. In instances where multiple requirements apply to GRANTEE, the more restrictive requirement applies. 10.2 Uniform Grant Management Act, TxGMS and Applicable Standard Federal and State Certifications and Assurances. GRANTEE agrees to comply with applicable laws, executive orders. regulations and policies including Texas Government Code, Chapter 783. and the Texas Grant Management Standards (TxGMS), and any other applicable federal or state grant management standards or requirements. Further, GRANTEE agrees to comply with the applicable OAG Certifications and Assurances, which are incorporated herein by reference. including. but not limited to, the equal employment opportunity program certification. disclosure and certification regarding lobbying, non -procurement debarment certification, drug -free workplace certification, annual single audit certification, compliance with animal independent financial audit filing requirement, compliance with TxGMS and the applicable 2 CFR Part 200. rennin of grant funds in the event of loss or misuse. and conflict of interest. 10.3 Generally Accepted Accounting Principles or Other Recognized Accounting Principles. GRANTEE shall adhere to Generally Accepted Accotunting Principles promulgated by the American Institute of Certified Public Accountants. unless other recognized accounting principles are required by GRANTEE. GRANTEE shall follow, OAG fiscal management policies and procedures in processing and submitting requests for reimbursement and maintaining financial records related to this Grant Contract. 10.4 Conflicts of Interest; Disclosure of Conflicts. GRANTEE represents and warrants that performance under the contract or grant will not constitute an actual or potential conflict of interest or reasonably create an appearance of impropriety. GRANTEE has not given. or offered to give, nor does GRANTEE intend to give at any time hereafter, any economic opportunity. future employment, gift, loan, gratuity, special discount trip, favor, or service to a public servant or employee of the OAG, at any time during the negotiation of this Grant Contract or in connection with this Grant Contract, except as allowed under relevant state or federal law. Further. GRANTEE represents and warrants that in the administration of the grant, it will comply with all SANS Contract - FY 2022 Page 14 of 23 conflict of interest prohibitions and disclosure requirements required by applicable law, piles, and policies, including Chapter 176 of the Texas Local Government Code. If circumstances change during the coarse of the contract or grant. GRANTEE shall promptly notify the OAG. GRANTEE will establish safeguards to prohibit its employees from using their positions for a purpose that constitutes or presents the appearance of a personal or organizational conflict of interest or personal gain. GRANTEE will operate with complete independence and objectivity without an actual. potential or apparent conflict of interest with respect to its performance under this Grant Contract. GRANTEE must disclose, in writing, within fifteen (15) calendar days of discovery, any existing or potential conflicts of interest relative to its performance under this Grant Contract. 10.5 Does Not Boycott Israel. To the extent required by Texas Government Code Section 2271.002. GRANTEE represents and warrants, that neither GRANTEE, nor any subcontractor, assignee, or sub -recipient of GRANTEE, currently boycotts Israel, or will boycott Israel during the tern of this Grant Contract. GRANTEE agrees to take all necessary steps to ensure this certification remains true for any future subcontractor or assignee. For purposes of this provision, "Boycott Israel" shall have the meaning assigned by Texas Government Code, Sec. 808.001(1). 10.6 Law Enforcement Funding. To the extent applicable. GRANTEE acknowledges that. under article IX, section 4.01 of the General Appropriations Act for the tern covered by this Grant Contract, funds may only be expended under this Grant Contract if GRANTEE is in compliance with all rules developed by the Commission on Law Enforcement or if the Commission on Law Enforcement has certified that GRANTEE is in the process of achieving compliance. 10.7 Restriction on Abortion Funding. GRANTEE acknowledges that, under article IX. section 6.24 of the General Appropriations Act for the terns covered by this Grant Contract, and except as provided by that Act, finds may not be distributed under this Grant Contract to any individual or entity that: (1) performs an abortion procedure that is not reimbursable tinder the State's Medicaid program: (2) is connnonly owned, managed, or controlled by an entity that performs an abortion procedure that is not reimbursable under the State's Medicaid program; or (3) is a franchise or affiliate of an entity that performs an abortion procedure that is not reimbursable under the State's Medicaid program. SECTION 11. SPECIAL TERMS AND CONDITIONS 11.1 Independent Contractor Status; Indemnity and Hold Harmless Agreement. GRANTEE expressly agrees that it is an independent contractor. Under no circumstances shall any owner, incorporator. officer, director, employee, or volunteer of GRANTEE be considered a state employee, agent, servant, or partner of, or part of any joint venture or joint enterprise with, the OAG or the State of Texas. GRANTEE agrees to take such steps as may be necessary to ensure that each contractor of GRANTEE will be deemed to be an independent contractor and will not be considered or permitted to be an agent, servant. or partner of, or part of any joint venture or joint enterprise with the OAG or the State of Texas. SANS Contract - FY 2022 Page 15 of 23 All persons furnished. used, retained, or hired by or on behalf of GRANTEE or any of GRANTEE's contractors shall be considered to be solely the employees or agents of GRANTEE or GRANTEE's contractors. GRANTEE or GRANTEE's contractors shall be responsible for ensuring that any and all appropriate payments are made, such as unernployment, workers compensation, social security, any benefit available to a state employee as a state employee, and other payroll taxes for such persons, including any related assessments or contributions required by law. GRANTEE or contractors are responsible for all types of claims whatsoever due to actions or performance under this Grant Contract, including, but not limited to, the use of automobiles or other transportation by its owners, incorporators, officers, directors, employees, volunteers or any third parties. TO THE EXTENT PERMISSIBLE UNDER THE TEXAS CONSTITUTION AND LAWS PROMULGATED THEREUNDER, GRANTEE SHALL DEFEND, INDEMNIFY, AND HOLD HARMLESS OAG AND THE STATE OF TEXAS, AND/OR THEIR OFFICERS, AGENTS, EMPLOYEES, REPRESENTATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES FROM ANY AND ALL LIABILITY, ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, ATTORNEYS FEES, AND EXPENSES ARISING OUT OF, OR RESULTING FROM ANY ACTS OR OMISSIONS OF GRANTEE OR ITS AGENTS, EMPLOYEES, SUBCONTRACTORS, ORDER FULFILLERS, OR SUPPLIERS OF SUBCONTRACTORS IN THE EXECUTION OR PERFORMANCE OF THE CONTRACT AND ANY PURCHASE ORDERS ISSUED UNDER THE CONTRACT. THE DEFENSE SHALL BE COORDINATED BY GRANTEE WITH THE OFFICE OF THE TEXAS ATTORNEY GENEARL WHEN TEXAS STATE AGENCIES ARE NAMED DEFENDANTS IN ANY LAWSUIT AND GRANTEE MAY NOT AGREE TO ANY SETTLEMENT WITHOUT FIRST OBTAINING THE CONCURRENCE FROM THE OFFICE OF THE TEXAS ATTORNEY GENERAL. OAG AND GRANTEE AGREE TO FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER OF ANY SUCH CLAIM. 11.2 Publicity. GRANTEE shall not use the OAG's name or refer to the OAG directly or indirectly in any media release, public service announcement, or public service disclosure relating to this Grant Contract or any acquisition pursuant hereto. including in any promotional or marketing materials, without first obtaining written consent from the OAG. This section is not intended to and does not limit GRANTEE's ability to comply with its obligations and duties tuider the Texas Open Meetings Act and/or the Texas Public Information Act. 11.3 Intellectual Property. GRANTEE understands mid agrees that GRANTEE may copyright any original books, manuals, films, or other original material and 'intellectual property developed or produced out of funds obtained under this Grant Contract, subject to the royalty -free, non- exclusive, and irrevocable license which is hereby reserved by the OAG and granted by GRANTEE to the OAG or. where applicable, the State of Texas, or if federal funds are expended. the United States Government. GRANTEE hereby grants the OAG an unrestricted. royalty -free. non-exclusive. and irrevocable license to use, copy, modify, reproduce, publish. or otherwise use. and authorize others to use (in whole or in part, including in connection with derivative works). at SAVNS Contract - FY 2022 Page 16 of 23 no additional cost to the OAG, in any manner the OAG deems appropriate in the exercise of its sole discretion, ally component of such intellectual property. GRANTEE shall obtain from subrecipients, contractors, and subcontractors (if any) all rights and data necessary to fulfill the GRANTEE's obligations to the OAG raider this Grant Contract. If a proposed subrecipient, contractor, or subcontractor refuses to accept terms affordnig the OAG such rights. GRANTEE shall promptly bring such refusal to the attention of the OAG Program Manager for the contract and not proceed with the agreement in question without further authorization from the OAG. 11.4 Program Income. Gross income directly generated from the grant fiends through a project or activity performed under this Grant Contract is considered program income. Unless otherwise required under the terms of this Grant Contract, any programs income shall be used by GRANTEE to further the program objectives of the project or activity funded by this grant, and the program income shall be spent on the same project or activity in which it was generated. GRANTEE shall identify and report this income in accordance with the OAG's reporting instructions. GRANTEE shall expend program income during this Grant Contract term; program income not expended in this Grant Contract term shall be refunded to the OAG. 11.5 No Supplanting. GRANTEE shall not supplant or otherwise use funds from this Grant Contract to replace or substitute existing funding from other sources that also supports the activities that are the subject of this Grant Contract. 11.6 No Solicitation or Receipt of Funds on Behalf of OAG. It is expressly agreed that any solicitation for or receipt of fiends of any type by GRANTEE is for the sole benefit of GRANTEE and is not a solicitation for or receipt of funds am behalf of the OAG or the Attorney General of the State of Texas. 11.7 No Subcontracting, Assignment, or Delegation Without Prior Written Approval of OAG. GRANTEE may not subcontract, assign any of its rights, or delegate any of its duties under this Grant Contract without the prior written approval of the OAG. OAG shall maintain the complete and sole discretion to approve or deny any request to subcontract, assign any right. or delegate any duty under this Grant Contract, and the OAG may withhold its approval for any reason or no reason. In the event OAG approves subcontracting, assignment. or delegation by GRANTEE. GRANTEE will ensure that its contracts with others shall require compliance with the provisions of this Grant Contract. GRANTEE. in subcontracting for any performances specified herein, expressly understands and agrees that it is not relieved of its responsibilities for ensuring that all performance is in compliance with this Grant Contract and that the OAG shall not be liable in any manner to GRANTEE's subeontractor(s). GRANTEE represents and warrants that it will maintain oversight to ensure that contractors perform in accordance with the terns., conditions, and specifications of their contracts or purchase orders. 11.8 No Grants to Certain Organizations. GRANTEE confir is by executing this Grant Contract that it does not make contributions to campaigns for elective office or endorse candidates. SAVNS Contact - FY 2022 Page 17 of 23 11.9 No Waiver of Sovereign Immunity. The Parties agree that no provision of this Grant Contract is in any way untended to constitute a waiver by the OAG or the State of Texas of any immunities from suit or from liability that the OAG or the State of Texas may have by operation of law. 11.10 Governing Law; Venue. This Grant Contract is made and entered into in the State of Texas. This Grant Contract and all disputes arising out of or relating thereto shall be governed by the laws of the State of Texas, without regard to any otherwise applicable conflict of law rides or requirements. Except where state law establishes mandatory venue, GRANTEE agrees that any action, suit, litigation or other proceeding (collectively "litigation") arising out of or in any way relating to this Grant Contract shall be commenced exclusively in the Travis County District Court or the United States District Court in the Western District, Austin Division, and to the extent allowed by law, hereby irrevocably and unconditionally consents to the exclusive jurisdiction of those courts for the purpose of prosecuting and/or defending such litigation. GRANTEE hereby waives and agrees not to assert by way of motion, as a defense, or otherwise, in any suit, action or proceeding, any claim that GRANTEE is not personally subject to the jurisdiction of the above -named courts: the snit, action or proceeding is brought in an inconvenient fonnn; and/or the venue is improper. 11.11 U.S. Department of Homeland Security's E-Verify System. GRANTEE will ensure that it utilizes the U.S. Department of Homeland Security's E-Verify system to determine the eligibility of any new employee hired after the effective date of this agreement who will be working on any matter covered by this agreement. 11.12 No Use of Grant Money for Lobbying. GRANTEE shall not use any grant fiends provided by OAG to GRANTEE to influence the passage or defeat of any legislative measure or election of any candidate for public office. 11.13 Dispute Resolution Process. The dispute resolution process provided for in Chapter 2260 of the Texas Government Code shall be used to resolve any dispute arising wider this Grant Contract including specifically any alleged breach of the Contract by OAG. 11.14 Child Support Obligation Affirmation. GRANTEE represents and warrants that it will include the following clause in the award documents for every subaward and subcontract and will require subrecipients and contractors to certify accordingly: "Under Section 231.006 of the Family Code. the vendor or applicant certifies that the individual or business entity named in this contract. bid or application is not ineligible to receive the specified grant. loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate. A bid or an application for a contract, grant. or loan paid from state funds must include the name and social security number of the individual or sole proprietor and each partner. shareholder, or owner with an ownership interest of at least 25 percent of the business entity submitting the bid or application." SAVNS Contract -FY2022 Page 18 of 23 11.15 Excluded Parties. GRANTEE certifies that it is not listed in the prohibited vendors list authorized by Executive Order No. 13224. "Blocking Property and Prohibiting Transactions with Persons Who Commit, Tlneaten to Cotmnit, or Support Terrorism", published by the United States Department of the Treasury. Office of Foreign Assets Control. 11.16 Executive Head of a State Agency Affirmation. In accordance of the with Section 669.003 of the Texas Government Code, relating to contracting with an executive head of a state agency. GRANTEE certifies that it is not (1) the executive head of the OAG. (2) a person who at any time during the four years before the date of the contract or grant was the executive head of the OAG. (3) a person who employs a current or former executive head of the OAG. 11.17 Political Polling Prohibition. GRANTEE represents and warrants that it does not perform political polling and acknowledges that appropriated fluids may not be granted to. or expended by. any entity which performs political polling. 11.18 Financial Participation Prohibited Affirmation. Under Section 2155.004(b) of the Texas Government Code. GRANTEE certifies that the individual or business entity named in this contract is not ineligible to receive the specified contract or grant fundnng and acknowledges that the contract may be ternninated and all payments withheld if this certification is inaccurate. 11.19 Human Trafficking Prohibition. Under Section 2155.0061 of the Texas Government Code. the GRANTEE certifies that the individual or business entity named in this contract is not ineligible to receive the specified contract or grant funding and acknowledges that this contract may be terminated and all payments withheld if this certification is inaccurate. 11.20 Prior Disaster Relief Contract Violation. Under Sections 2155.006 and 2261.053 of the Texas Govermnent Code. the GRANTEE certifies that the individual or business entity named in this contract is not ineligible to receive the specified contract or grant funding and aclnowledges that this contract may be terminated and all payments withheld if this certification is inaccurate. 11.21 Cybersecurity Training Program. All GRANTEES must complete a cybersecurity training. If the GRANTEE is a local unit of government. GRANTEE represents and warrants its compliance with Section 2054.5191 of the Texas Government Code relating to the cybersecurity training program for local government employees who have access to a local government computer system or database. If the GRANTEE has access to any state computer system or database. GRANTEE shall complete cybersecurity training and verify completion of the training program to the Agency pursuant to and in accordance with Section 2054,5192 of the Government Code. 11.22 Debarment and Suspension. GRANTEE certifies that it and its principals are not suspended or debarred from doing business with the state or federal government as listed on the State of Ten as Debarred Vendor List maintained by the Texas Comptroller of Public Accounts and the Spstenu for Award Managerrtent (SAM) maintained by the General Services Administration. SAVNS Contract - FY 2022 Page 19 of 23 11.23 Disclosure Protections for Certain Charitable Organizations, Charitable Trusts, and Private Foundations. GRANTEE represents and warrants that it will comply with Section 2252.906 of die Texas Government Code relating to disclosure protections for certain charitable organizations, charitable trusts. and private foundations. 11.24 Legal Authority. GRANTEE represents that it possesses legal authority to enter into this Grant Contract. A resolution. motion or similar action has been duly adopted or passed as an official act of the GRANTEE'S governing body, authorizing the execution of the Grant Contract, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative, or the designee of GRANTEE to act in connection with the Grant Contract and to provide such additional innfornnation as may be required. 11.25 Limitations on Grants to Units of Local Government. GRANTEE acknowledges and agrees that appropriated finnds may not be expended in the fora of a grant to, or contract with, a unit of local govenmient unless the terms of the grant or contract require that the fiords received under the grant or contract will be expended subject to the limitations and reporting requirements similar to those provided by the following: a. Parts 2 and 3 of the Texas General Appropriations Act, Art. IX, except there is no requirement for increased salaries for local government employees: b. Sections 556.004, 556.005, and 556.006 of the Texas Govenaent Code: and e. Sections 2113.012 and 2113.101 of the Texas Government Code 11.26 Lobbying Expenditure Restriction. GRANTEE represents and warrants that OAG'S payments to GRANTEE and GRANTEE'S receipt of appropriated or other fiords umder the contract or grant are not prohibited by Sections 403.1067 or 556.0055 of the Texas Govermnent Code which restrict lobbying expenditures. 11.27 No Waiver of Sovereign Immunity. The Parties expressly agree that no provision of the grant or contract is in any way intended to constitute a waiver by the OAG or the State of Texas of any innmmities from suit or from liability that the OAG or the State of Texas may have by operation of law. 11.28 Open Meetings. If the GRANTEE is a governmental entity. GRANTEE represents and warrants its compliance with Chapter 551 of the Texas Government Code which requires all regular. special or called meeting of a govermnental body to be open to the public, except as other -rise provided by law. 11.29 COVID-19 Documentation. Pursuant to Texas Health and Safety Code, Section 161.0085(c), a business in this state may not require a customer to provide any docunnentation certifying the customer's COVID-19 vaccination or post-trarnsmission recovery on entry to, to gain access to, or to receive service from the business. To the extent applicable. Grantee represents and warrants that it is in compliance with Texas Health and Safety Code, Section 161.0085 and is SANNS Contract - FY 2022 Page 20 of 23 eligible, pursuant to that section, to receive a grant or otherwise enter into a contract payable with state fiends. SECTION 12. CONSTRUCTION OF CONTRACT AND AMENDMENTS 12.1 Construction of Contract. The provisions of Section 1 are intended to be a general introduction to this Grant Contract. To the extent the terms and conditions of this Grant Contract do not address a particular circumstance or are otherwise unclear or ambiguous, such terms and conditions are to be construed consistent with the general objectives, expectations and purposes of this Grant Contract. 12.2 Entire Agreement, including All Exhibits. This Grant Contract, including all exhibits. reflects the entire agreement between the Parties with respect to the subject matter therein described, and there are no other representations (verbal or written). directives, guidance. assistance. understandings or agreements between the Parties related to such subject matter. By executing this Grant Contract, GRANTEE agrees to strictly comply with the requirements and obligations of this Grant Contract, including all exhibits. 12.3 Amendment. This Grant Contract shall not be modified or amended except in writing, signed by both parties. Any properly executed amendment of this Grant Contract shall be binding upon the Parties and presumed to be supported by adequate consideration. 12.4 Partial Invalidity. If any term or provision of this Grant Contract is found to be illegal or unenforceable, such construction shall not affect the legality or validity of any of its other provisions. The illegal or invalid provision shall be deemed severable and stricken from the contract as if it had never been incorporated herein, but all other provisions shall continue in full force and effect. 12.5 Non -waiver. The failure of any Party to insist upon strict performance of any of the terms or conditions herein, irrespective of the length of time of such failure, shall not be a waiver of that party's right to demand strict compliance in the future. No consent or waiver, express or implied. to or of any breach or default in the performance of any obligation under this Grant Contract shall constitute a consent or waiver to or of any breach or default hi the performance of the same or any other obligation of this Grant Contract. 12.6 Official Capacity. The Parties stipulate and agree that the signatories hereto are signing, executing and performing this Grant Contract only in their official capacity. 12.7 Signature Authority. The undersigned Parties represent and warrant that the individuals submitting this document are authorized to sign such documents on behalf of the respective parties. SAVNS Contract - FY 2022 Page 21 of 23 IN WITNESS HEREOF THE PARTIES HAVE SIGNED AND EXECUTED THIS CONTRACT IN MULTIPLE COUNTERPARTS. OFFICE OF THE ATTORNEY GENERAL Printed Name: Office of the Attorney General SAVNS Contract -FY 2022 Page 22 of 23 Calhoun County Printed Name: Richard Meyer Authorized Official SAVNS MAINTENANCE GRANT CONTRACT OAG Contract No. 2218451 Population Size: smart The total liability of the OAG for any type of liability directly or indirectly arising out of this Grant Contract and in consideration of GRANTEE'S full, satisfactory and timely performance of all its duties, responsibilities, obligations, liability, and for reimbursement by the OAG for expenses, if any. as set forth in this Grant Contract or arising out of any performance herein shall not exceed the following: Annual Cost Annual E-Vine MAXIMUM Annual Cost for Jail for Courts Upgrade Cost REIMBURSABLE COSTS $5,431.48 $957.95 $1,596.90 WS86.33 The annual costs listed above will be billed by the Vendor on a quarterly basis pursuant to the terms of Participating entity Service Agreement (Exhibit B). The OAG is not obligated to pay for services prior to the commencement or after the termination of this Grant Contract. SAVNS Contract - FY 2022 Page 23 of'_3 EXHIBIT B SECOND CONTRACT RENEWAL PARTICIPATING ENTITY SERVICES AGREEMENT FOR THE STATEWIDE AUTOMATED VICTIM NOTIFICATION SERVICE (SAVNS) Contract No. WHEREAS, the Office of the Attorney General (OAG) is the Texas State agency tasked with certifying a statewide vendor to provide a Statewide Automated Victim Notification Service (SAVNS) to a variety of political subdivisions of the State of Texas, including counties, county Sheriffs, clerks and attorneys, district attorneys, and courts ("Participating Entities"); WHEREAS OAG certified and contracted with Appriss Inc. ("Vendor") as the statewide vendor to provide SAVNS to each of the Participating Entities ("OAG Certification Agreement"); WHEREAS [NAMED ENTITY] as a Participating Entity and VENDOR executed a Participating Services Agreement identified as Contract No. [INSERT CONTRACT NUMBER]' under which VENDOR would provide SAVNS to [NAMED ENTITY] (the "Contract'); WHEREAS SECTION I of the Contract permitted the [NAMED ENTITY] to,'in its sole and absolute discretion, renew the Contract, for four (4) additional one (1) year renewalterms (each a "Renewal Term") to the extent the OAG Certification Agreement, remains in effect; WHEREAS the OAG exercised its option to renew the OAG Certification Agreement, extending the term thereof to August 31, 2022; NOW, THEREFORE, THIS SECOND CONTRACT RENEWAL is exercised by [NAMED ENTITY] as follows: The Contract terminated on August 3I; 2020nandwas renewed through August 31, 2021. The Contract is hereby renewed, with this Second ContractRenewa] Terrrt''("Second Renewal Term") to begin on September 1, 2021 and end of August 31. 2022. Pursuant jo Section I of the Contract, this Second Renewal Term and any subsequent renewals, shall be subject to allFspecifrcations and terms and conditions of the Contract, the OAG Certification Agreement, and the`&corporrated Documents as defined in Section 2 therein. [NAMED Signature Date Name Title Acknowledged by Appriss, Inc. Signature Date DocuSign, Certificate of Completion Envelope Id: 091FA4827C804201815BA15730BF3880 Subject: Please DocuSign: FY 2022 SAVNS Grant Contract Template ID: Template ID Usage Tracking: Division Designed Templates: Source Envelope: Document Pages: 25 Signatures: 0 Certificate Pages: 7 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Disabled Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: Original 8/14/2021 3:21:30 PM Signer Events Richard Meyer richard.meyer@calhoLincob(.org Calhoun County Judge Calhoun County Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 8/16/2021 10:49:22 AM ID: 9413Ba2b-c49a-4849-b07e-b5a7a66e0083 Grants Administration Division Chief Signing Group: Grants Administration Division Chief Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Crime Victim Services - Director Signing Group: Come Victim Services - Director Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign General Counsel - Contract Attorneys Signing Group: General Counsel - Contract Attorneys Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Holder. Karly Watson Karly.Watson @oag.tems.gov Signature Status: Sent Envelope Originator: Karly Watson PO Box 12546 Austin, TX 78711.2548 Karly.Watson@oag.texas.gov IP Address: 204.64.56.14 Location: DocuSign Timestamp Sent: &'1412021 3:21:46 PM Viewed: W 6/2021 10:49:22 AM Signer Events Signature Timestamp General Counsel, Contracts Signing Group: General Counsel, Contracts Security Level: Email, Account Ardhentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Budget Analysts (Non -CS) Signing Group: Budget Analysts (Non -CS) Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Deputy Attorney General for Criminal Justice Signing Group: Deputy Attorney General for Criminal Justice Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Editor Delivery Events Agent Delivery Events Intermediary Delivery Events Certified Delivery Events Carbon Copy Events Karty Watson kady.watson @oag.texas.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounting - DocuSign Contracts ACC�_DOCLISigrL-Contracts@oag.texas.gov Signing Group: Accounting - DocuSign Contracts Inbox Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign GOD Contracts GCDContracts@oag.texas.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Signature Status Status Status Status Status Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Carbon Copy Events Status Joshua Alexander Joshua.Alexander@?oag.texas.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via ❑oaiSign Witness Events Signature Notary Events Signature Envelope Summary Events Status Envelope Sent Hashed/Encrypted Payment Events Status Electronic Record and Signature Disclosure Timestamp Timestamp Timestamp Timestamps 8/14/2021 3:21:46 PM Timestamps Electronic Record and Signature Disclosure created on: 4/1/2018 4:34:18 PM Parties agreed to: Richard Meyer CONSUMER DISCLOSURE From time to time. 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I consent to receive from exclusively through electronic means all notices, disclosures. authorizations, acknowledgements. and other docu rnents that are required to be provided or made available to me by Office of the Attoniey General during the course of my relationship With you. #13 Mae Belle Cassel From: cindy.mueller@calhouncotx.org (cindy mueller) <cindy.mueller@calhouncotx.org> Sent: Thursday, August 12, 2021 4:46 PM To: Mae Belle Cassel Cc: ladonna thigpen; Joel Behrens; david.hall@calhouncotx.org; Gary Reese; Richard Meyer; vern lyssy Subject: Agenda Item Request Attachments: PW 3889 Debris Refund.pdf Please place the following item on the agenda for 8/25/21: • Consider and take necessary action to acknowledge overpayment on FEMA DR-4332 Hurricane Harvey and authorize refund to Texas Division of Emergency Management as follows: 1. PW 3889 Debris $342.44 Cindy Mueller County Auditor Calhoun County 202 S. Ann, Suite B Port Lavaca, TX 77979 V: 361.553.4610 F: 361.553.4614 Cindy.mueller@calhouncotx.org Calhoun County Texas Page 1 of 3 FEMA Closed PW Category Title Project FEMA A County -Wide Debris Disposal 3480 PW Cost Work completed on or before 11/30/2017 Type 3889 Force account (plus $29,105.96 fringe calculation $119,942.98 error) Labor $131,833.19 Force account (less $2,232.97 for input errors) Equipment Equipment hauling and repair, generator purchase, $ 18,003.13 safety gear, dirt and sand Materials $ 52,598.65 Disposal (Republic Services) Contact $ 44,535.81 Rental of equipment Contract $ 10,800.00 Skid steer with operator Contract $ 377,713 75 Total appfetlpbyFENIA CRC andP $ (2,506.26) Amount found ineligible by TDEM $375,207.49 Eligible amount per TDEM $ (3,424.40) Sale of Salvage $371,783.09 Revised Total Eligible PAAP Pilot Program -Debris (i.e., straight time force account eligible) *Large project not funded in advance; must submit request for reimbursement. 1/10/2019 **TxDPS issued payment TCEQ 50% Local Share $ 18,885.69 5/24/2019 TxDPS issued 90% federal share $ 337,686.75 **TxDPS issued payment TCEQ balance of Local 5/31/2019 Share $ 18,635.05 ^^ TDEM recouped sale of salvage duplication of 8/16-17/2019 benefits via reduction of payment on PW 5498 $ (3,081.96) Total received to date $ 372,125.53 Total eligible cost $ (371,783.09) TDEM notice of refund due: 10% of Sale of 8/2/2021 Salvage Duplication of Benefits overpaid by state $ 342.44 ^^ .ounty nuuuur rruyr ree lvutue. 5/31/19 County auditor recalculated force account (force account debris3) with all corrections identified by CRC in order to determine additional findings of TDEM $ 375,840.76 Unidentified difference ** $ 633.27 **Appears to be related to equipment code 8806 adjusted to a higher hourly rate by FEMA CRC; however TDEM compliance found no official FEMA documentation to support the change. V-0 V-1 V-1A Project Cost Summary; Cat A-3480 (5) 8/12/2021, 4:38 PM Page 2 of 3 FEMA Closed PW LARGE PROJECT Category Title Project FEMA A County -Wide Debris Disposal 3480 PW Cost Work completed on or before 11/30/2017 Type 3889 5131119 Sent email to reviewer to inquire if rate adjustment was included by TDEM. 2015 FEMA Cost Code 8806 of $16.00 (incorrect and outdated) was updated to $22.63 throughout project. Cost increase of $869.86: 1. $142.40 to $201.41= $59.01 2. $1,104.00 to $1,561.47 = $457.47 3. $852.80 to $1,206.18 = $353.38 * Cost with actual fringe rate per employee Cost after applying average fringe rate per PDMG 90% of difference is insignficant and not worth protesting 8/15/18 All EEIs completed, all required documents uploaded and submitted to FEMA. 9/26/18 Sent majority of Repulic scale tickets to PDMG. Still waiting on 16 from metal recyler(s). 9/27/18 Sent Texas Port Recycling scale tickets to PDMG. 10/3/18 Verified with TDEM that project made it in by deadline to receive state funding of local 10%. 11/28/17 Advised PDMG of disagreement with CRC cost; no rental equipment cost included. 11/29/18 LT sent project back to FEMA per PDMG request. 91,043.57 90,837.02 (185.90) 1G/1y/115 AaVISea LI to sign. FEMA total cost $ 377,713.75 5/30/2019 Cost ineligible per TDEM $ (2,506.26) Revised total eligible cost per TDEM $ 375,207.49 1/3/2019 FEMA PW 3889 Award 90%* $ 339,942.38 Adjustment to federal share per TDEM $ (2,255.63) State to cover 10% ** $ 37,771.38 Adjustment to local share funded by state $ (250.63) Net county expense for eligible costs $ 1/2/19 Notice from TDEM first payment is 50% of local share = $18,885.69. 1/3/19 Awaiting response from TDEM about claiming 10%state reimbursement. 1/4/19 TDEM advised 100% should be claimed. 1/4/19 Sent docs to LT for agenda placement. 1/22/19 Sent signed request for payment to TDEM. 6/6/19 Sent signed closeout docs to TDEM. Project Cost Summary; Cat A-3480 (5) 8112/2021, 4:38 PM Page 3 of 3 FEMA Closed PW -- - -- - LARGE PROJECT Category Title A County -Wide Debris Disposal Cost Work completed on or before 11/30/2017 7/2/19 Submitted quarterly report in GMS. 7/30/19 Sent TDEM documents related to sale of salvage per request. TDEM recouped sale of salvage reported as Duplication of Benefits by reducing payment for 8/16-17/2019 Cat B Proj 3481 PW 5498 by $3,081.96. AAUnknown if state will recoup $342.44 (10%of sale of salvage) 4/27/2020 TDEM notification FEMA closed PW. 8/2/2021 TDEM notice of refund due for TCEQ overpayment of $342.44 (10% of sale of salvage) 8/12/2021 Sent PO# 59108122101 to county judge for signature. 8/12/2021 Sent agenda item request to acknowledge overpayment and authorize refund. Project FEMA 3480 PW Type 3889 V-1A Project Cost Summary; Cat A-3480 (5) 8/12/2021, 4:38 PM #14 Mae Belle Cassel From: rhonda.kokena@calhouncotx.org (rhonda kokena) <rhonda.kokena@calhouncotx.org> Sent: Monday, August 16, 2021 3:55 PM To: Mae Belle Cassel Subject: AGENDA / 8/25/2021 Good Afternoon - Please add the following to the agenda of 8.25.21: TO ACCEPT AND APPROVE adding to the selection of donation options on a Juror Payment Receipt the right to donate to Calhoun County's local Veterans office. Thank you. 22FZ Calhoun County Texas i #15 Agenda Item for Commissioners Court — Wednesday, August 25, 2021 Consider and take necessary action to reject all bids received on June 24, 2021 for the Infrastructure at Little Chocolate Bayou County Park Improvements for Calhoun County, Texas under Texas General Land Office Contract No. 20-065-064-C182 and Calhoun County 2020 CDBG-DR Contract Work Order No. E-1 and re -bid the project at a future date with changes from the original scope. (DH) #16 Mae Belle Cassel From: rhonda.kokena@calhouncotx.org (rhonda kokena) <rhonda.kokena@calhouncotx.org> Sent: Thursday, August 19, 2021 10:09 AM To: Mae Belle Cassel Subject: AGENDA ITEM / AUGUST 25, 2021 Good Morning - Can you please place the below request on the agenda for the 25,17 TO ACCEPT AND APPROVE the renewal for 2022 Post-65 Group Retiree Healthcare Program administered by Texas Association HEBP County Choice Silver Retiree plan with Humana and authorize the County Treasurer to sign. This silver choice plan is of no costs to the County. Thank you. �.. P,^ r T 5 Calhoun County Texas i 2022 Post-65 Group Retiree Healthcare Program CONFIRMATION OF PLANS & RATES If your county is currently enrolled in a package or would like to switch to a packaae program for 2022: Please confirm below if you would like to remain in your current package or switch to an alternative package Medicare Supplement $261.00 $146.00 $239.00 Medicare Advantage $354.11 $272.46 $272.46 Prescription Drug $264. 0 $104.42 $243.88 Please check box: ❑ ❑ If your county is not enrolled in a package and would like to remain in your current plan for 2022: Please check this box below and provide the name of your plan M-we would liW€ ) rernain inur current plan for 2022 Plan Name: ]dig& (Refer to your renewal emal for your current plan selection) Please check this box if you would like to add MMH to your 2022 package AMWINS'" GROUP BENEFITS, LLC N Yes, we would like to offer Manage My Health for 2022 '$10 Per Retiree Per Month added to monthly rates Page 112 #17 Mae Belle Cassel From: Anna.Goodman@calhouncotx.org (Anna Goodman) <Anna.Good man @calhou ncotx.org> Sent: Wednesday, August 18, 2021 3:41 PM To: Mae Belle Cassel Cc: Richard Meyer Subject: Agenda for August 25th 2021 Please add the following to the next agenda please Commissioners' Court approval needed for a $34.90 charge for sidewalk chalk paid from County Clerk's Department and donated to Calhoun County Library. Thank you. 71.1'Ira /°/ �04gallKaf Calhoun County Clerk 361-553-4416 Only 1 can chance my life. No one can do it for rne. Carol Burnett CONFIDENTIALITY NOTICE: The information contained in this transmission may be strictly confidential. If you are not the intended recipient of this message, you are notified that you may not disclose, print, copy or disseminate this information. If you have received this transmission in error, please reply and notify the sender (only) and delete the message. Unauthorized interception of this e-mail may be a violation of criminal Iaw. Calhoun County Texas RE: Agenda Item #17 • The sidewalk chalk was not initially purchased to donate to the Library. • The initial purchase was for a Sidewalk Chalk Drawing Contest. • An email was sent out to employees asking for donations of sidewalk chalk. The event was posted on the County Clerk's Facebook page. • When the PO was presented for approval to pay, our office requested she reimburse the County $34.90 for the purchase of the Sidewalk Chalk or put this on Commissioners Court for Court to consider for approval. • The Contest was cancelled due to weather and Anna asked the Library if she would be interested in the chalk (not sure if this was before or after we questioned the charge). •• It is up to Commissioners Court to approve or not approve this charge based on the initial intent of a Sidewalk Chalk Drawing Contest or the end result of donating to the library. #18 Gary D. Reese County Commissioner County of Calhoun Precinct 4 August 19, 2021 Honorable Richard Meyer Calhoun County judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear judge Meyer: Please place the following item on the Commissioners' Court Agenda for August 25, 2021. Consider and take necessary action on Contract Agreement with Matagorda Bay Mitigation Trust for Contract No. 017: Green Lake Park Development; contract period from September 1, 2021 until March 31, 2022 for Preliminary Planning Phase; and authorize judge Meyer to sign all documentation. Sincerely, Gary D. Reese GDR/at P.O. Box 177 — Seadrift, Texas 77983 — email: Rarv.reeseAcalhouncotx org — (361) 785-3141 — Fax (361) 785-5602 MATAGORDA BAY MITIGATION TRUST CONTRACT COVER/SIGNATURE PAGE TITLE OF CONTRACT No. 017: Green Lake Park Development This Contract is entered into by the Matagorda Bay Mitigation Trust (herein referred to as "the Trust") and the following named Recipient: THE TRUST: Matagorda Bay Mitigation Trust P. O. Box 1269 Poth, Texas 78147-1269 RECIPIENT: Calhoun County 211 S. Ann Street Port Lavaca, Texas 77979 Email: Trustee@mbmtrust.com EMAIL: richard.mever(&,calhouncotx.or2 Contact Person: Steven J. Raabe, Trustee gary.reese(&,caIhouncotx.orQ Contact Person: Judge Richard Meyer and Commissioner Gary Reese The Recipient ("Recipient") agrees to provide Mitigation Project Work and Services ("Mitigation Project") in compliance with this Contract ("Contract") and all applicable federal and state laws, regulations, and rules. In accordance with the General Terms & Conditions, it is understood and agreed by both parties hereto that the Trust's obligations under this Contract are contingent upon Recipient's compliance with this Contract and federal and state law regulations and rules. This Contract, which constitutes promised performances by the Recipient, consists of the following documents: Contract (Cover Sheet/Signature Page) General Terms and Conditions Statement of Mitigation Project (Attachment A) Budget (Attachment B) Invoice Format (Attachment C) The Recipient hereby acknowledges that it has read and understands this entire Contract. All oral or written agreements between the parties hereto relating to the subject matter of this Contract that were made prior to the execution of this Contract have been reduced to writing and are contained herein. The Recipient agrees to abide by all terms and conditions specified herein and certifies that the information provided to the Trust is true and correct in all respects to the best of its knowledge and belief. CONTRACT PERIOD: FROM: September 1, 2021 UNTIL: March 31, 2022 FUNDING: This Contract may not exceed $5,000.00 ("funds"). APPROVED: MATAGORDA BAY MITIGATION TRUST BY: NAME: Steven J. Raabe TITLE: Trustee DATE: August 23, 2021 ,TEXAS BY: 4 NAME: TITLE: DATE: g— ZS — 2>z-/ f - ..e.. GENERAL TERMS AND CONDITIONS I. PARTIES A. Trustee of the Matagorda Bay Mitigation Trust herein referred to as "Trustee" or "Trust" as applicable and "Recipient," have made and entered into this Contract herein referred to as "Contract." B. Recipient represents and guarantees that it possesses the legal authority to enter into this Contract, receive the funds authorized by this Contract, and to perform the work and services described on Attachment "A" comprising the Mitigation Project ("Mitigation Project'). The Recipient has obligated itself to perform under this Contract, including subsequent contract amendments or modifications. As may be applicable to Recipient, the Recipient shall comply with appropriate federal and state licensing or certification requirements. C. The persons signing this Contract on behalf of the parties hereto warrant that they are the duly authorized representatives authorized to execute this Contract and to validly bind their respective parties to all terms, conditions, performances and provisions herein set forth. H. PURPOSE This Contract sets forth the terms and conditions upon which the Trust agrees to provide funds ("funds") to the Recipient to perform the Mitigation Project. III. RECIPIENT AS INDEPENDENT CONTRACTOR A. It is understood and agreed by both parties that the Trust is contracting with Recipient as an independent contractor and that Recipient is and shall be liable to its own employees and is responsible for its own risk of loss. B. The Recipient agrees to repay the Trust for all disallowed cost or other claims which may be declared by the Trustee occurring in connection with the Mitigation Project to be performed or administered by the Recipient under this Contract. C. Employees of Recipient are not employees or agents of the Trust. Employees of Recipient are subject to the exclusive control and supervision of Recipient and Recipient is solely responsible for employee payroll and claims arising therefrom. IV. FUNDS A. Funds and Payment Disbursements Trust agrees to pay Recipient in accordance with the approved budget structure set forth in Attachment B and other provisions of this Contract and such payment shall not exceed the amount specified in the Contract Cover/Signature Page. 2. Recipient agrees that it shall not utilize funds for administration or overhead expenses in an amount that exceeds fifteen percent (15%) of the approved budgeted project salaries of Recipient. Recipient shall ensure salary amounts charged to the project are reasonable and solely for the project(s) identified. 3. Funds will be disbursed to Recipient as follows: a. Mitigation Project Work Plan. The work plan for the execution of the Mitigation Project is described in Attachment A and includes the following: i. Details regarding the specific work and services to be performed; ii. A schedule of estimated time to perform each stage of the Mitigation Project; iii. A budget to perform the Mitigation Project as shown in Attachment B; and iv. Such other information requested by Trustee. b. Invoicing. Upon completion of each stage of the Mitigation Project or as otherwise agreed, the Recipient shall electronically submit an invoice to the Trust with details about the work and services performed, the date(s) performed and a list of all expenditures in the format shown on Attachment C and such other information requested by the Trust. Trustee may approve payment of the invoice or upon review request additional information the Trustee deems necessary for clarification or other purposes prior to payment. Trustee may withhold payment until satisfied that the invoice represents accurately the contents therein. Prior to, during, or subsequent to approval of payment of invoices to Recipient, the Trustee shall have the right to conduct an audit or investigation regarding such invoices or other information provided by Recipient. C. Progress ss Reports. Recipient shall provide Trust with a progress report with each invoice detailing the Mitigation Project activities performed to date together with a list of all expenditures with supporting documentation such as paid invoices, copies of subcontracts, reports maintained internally by Recipient, such reports to include information regarding potential issues that affect the Mitigation Project and reports submitted to Recipient's governing body and such other information requested by Trustee. d. Final Report. Recipient shall provide Trust with a final report detailing the Mitigation Project as completed which shall include copies of all reports maintained internally by Recipient, such reports to include information regarding the resolution of issues that affected the Mitigation Project and reports submitted to Recipient's governing body reflecting the completion of the Mitigation Project and such other information requested by Trustee. e. Additional Reports. Recipient agrees to provide follow-up information and documentation to any report submitted to Trust as Trustee deems reasonable and necessary and such other information requested by Trustee from time to time. 4. Recipient agrees to return, refund, or repay to Trust any sum which Trustee determines represents an overpayment to Recipient or represents funds not used in accordance with the terms of this Contract. Trustee's determination of overpayment or funds not used in accordance with the terms of this Contract shall constitute an event of potential default more fully described in Section XIV hereinafter. 5. Trustee may withhold funds to Recipient if Trustee determines that Recipient has not complied with the terms of this Contract. Trustee's determination to withhold funds due to Recipient's failure to comply with the terms of the Contract shall constitute an event of potential default more fully described in Section XIV hereinafter. 6. Recipient agrees that it will not receive duplicate funds from another source for any of the items included in the budget set forth in Attachment B. 7. Following Trustee's approval of the Final Report, any portion of the funds not expended or obligated in accordance with this Contract shall be returned to the Trust by Recipient. 8. This Contract shall not be construed as creating any future financial obligation or debt of or on behalf of Trust. It is understood and agreed that funds may be provided to Recipient only from funds allocated for this Mitigation Project which shall be distributed subject to compliance with this Contract and upon such timing as deemed reasonable by the Trustee. V. RECORDS MANAGEMENT A. Recipient shall maintain all books, records, documents, papers, and other evidence related to Mitigation Project implementation, including financial records, reports maintained internally by Recipient and reports submitted to Recipient's governing body, and Mitigation Project performance information, in accordance with generally accepted business and accounting practices, consistently applied. Recipient shall also maintain the financial data used in the preparation of support for any cost (direct and indirect) information or analysis for the Contract or for any negotiated subcontract. Recipient shall also maintain a copy of any negotiated subcontract. Recipient shall also maintain a copy of any cost information or analysis submitted to Trustee. Recipient agrees to the disclosure and access of Trustee, or any authorized representative of Trustee to all such books, records, documents, papers, and other evidence for the purposes of review, inspection, audit, excerpts, transcriptions and copying during normal business hours. B. Recipient understands that acceptance of funds under this Contract acts as acceptance of the authority of the Trustee or his authorized representative, to conduct an audit or investigation in connection with those funds. Recipient further agrees to fully cooperate with the Trustee, or his authorized representative in the conduct of the audit or investigation, including providing all records requested. Recipient shall ensure that this clause concerning the audit of funds accepted under this Contract is included in any subcontract it awards. C. Recipient shall maintain such records and be subject to these audit requirements during the performance under this Contract for a period of five years after Trustee provides written approval of the Final Report. However, if Recipient is aware of any litigation, claim, negotiation, audit, cost recovery or other action, including actions concerning costs of items to which an audit exception has been taken, relating to the Mitigation Project that started before the expiration of the five-year record retention period, Recipient shall maintain all records and be subject to such audit requirements until completion of the action or resolution of all issues which arise from any litigation, claim, negotiation, audit, cost recovery or other action, or until the end of the five-year record retention period, whichever is later. The Trustee will have access to records at any reasonable time for as long as the records are maintained by Recipient. Recipient agrees to transfer records in its custody to Trustee upon his request. This paragraph survives termination of this Contract. D. Failure to comply with all records management and reporting requirements of this Contract shall constitute an event of potential default more fully described in Section XIV hereinafter. VI. FINANCIAL MANAGEMENT Recipient shall have a financial management or accounting system which accounts for costs in accordance with generally accepted accounting standards and principles. Recipient shall allow Trustee's review of the adequacy of the financial management system. Failure to maintain the financial accounting requirements shall constitute an event of potential default more fully described in Section XIV hereinafter. The accounting requirements shall include: A. Provide for the identification of costs in accordance with the approved project budget (Attachment B) and segregation of Mitigation Project costs between the budget categories; B. Maintain records which adequately identify the source and application of funds provided under this Contract. Such records must contain information pertaining to awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays or expenditures, and income; C. Provide internal control by maintaining effective control and accountability for all cash, real and personal property and other assets paid for under this Contract. All such property acquired with Project funds must be adequately safeguarded and used solely for authorized purposes; D. Provide budget control by comparing outlays and expenditures with budgeted amounts for the funds provided by the Trust both by category and by task as shown in Attachment C; E. Support accounting records with source documentation, including cancelled checks, paid invoices, payrolls, time and attendance records, and subcontract documents; F. Permit the tracing of funds to a level of expenditures adequate to establish that such funds have not been used in violation of this Contract or applicable statutes; and G. Permit preparation of reports required by this Contract or requested by Trustee. VII. SUBCONTRACTORS A. Recipient may subcontract all or any portion of the Mitigation Project for purposes of this Contract. B. Recipient shall be responsible for all acts and omissions of all subcontractors performing or furnishing any portion of the Mitigation Project under a direct or indirect contract with Recipient to the extent provided under applicable laws and regulations. Nothing in this Contract shall create for the benefit of any such subcontractor any contractual relationship between Trust and any such subcontractor, nor shall it create any obligation on the part of Trust to pay or to see to the payment of any money due to any such subcontractor. C. Recipient shall be solely responsible for scheduling and coordinating the work of subcontractors performing or furnishing any portion of the Project under a direct or indirect contract with Recipient. Recipient shall require all subcontractors performing or furnishing any portion of the Project who desire to communicate with Trustee to communicate through Recipient with Trustee. D. All work performed for Recipient by a subcontractor shall be pursuant to an appropriate written contract between Recipient and the subcontractor which is not inconsistent with the terms and conditions of this Contract. Each subcontractor shall be provided a copy of this Contract prior to initiating any portion of the Project. VHI. PUBLICATIONS, NEWS RELEASES, AND OTHER PUBLIC ANNOUNCEMENTS All public reports, news releases, other publicity, and other materials prepared for publication pursuant to or as a result of this Contract shall acknowledge the Matagorda Bay Mitigation Trust as the funding source. Public reports or other publications, news releases, and other publicity issued by Recipient about the Mitigation Project shall be provided to Trustee. IX. RIGHTS IN DATA AND OTHER MATERIALS A. Recipient and the Trust agree that any data collected as a result of this Contract shall be jointly owned by Recipient and the Trust. Recipient and Trust agree that each shall have complete and unlimited access and use to all data collected as a result of this Contract. Further, at the termination of the Trust, or at such other time deemed appropriate by Trustee, the Trustee has the right, but not the obligation to transfer any interest in the data to Recipient. B. Recipient shall act to ensure all subcontractors used for this Mitigation Project are advised of the rights in data and other materials described herein and that the subcontractors are prohibited from asserting any rights at common law or in equity or otherwise seeking to establish any claim to statutory copyright in any data, material or information developed under this Contract. C. Recipient and the Trust agree that in addition to the joint ownership by Recipient and the Trust of any data collected as a result of this Contract, that in the event any invention or intellectual property is created as a result of this Contract in which the Recipient retains title, Trust shall have a non-exclusive, nontransferable, irrevocable, paid -up license to practice or have practiced the subject invention throughout the world. Materials developed as a result of this Contract will be made available to the Trustee in written and electronic formats upon request under the non-exclusive, nontransferable, irrevocable, paid -up license. D. The Recipient has the responsibility to obtain from its subcontractors all data and rights therein necessary to fulfill the Recipient's obligations to the Trust under this Contract. If a subcontractor refuses to accept terms affording the Trust's such rights, the Recipient shall promptly bring such refusal to the attention of the Trustee. E. Recipient shall place a section in all subcontractor contracts that complies with Section IX. X. AGREEMENT TO HOLD HARMLESS AND INDEMNIFICATION A. TO THE EXTENT PERMITTED BY APPLICABLE LAW, RECIPIENT AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS THE TRUST, TRUSTEE AND AGENTS, EMPLOYEES, CONSULTANTS, ACCOUNTANTS, ATTORNEYS AND OTHER PROFESSIONALS AND REPRESENTATIVES ENGAGED OR EMPLOYED BY THE TRUST TO THE FULL EXTENT PERMITTED UNDER FEDERAL AND STATE LAW FROM AND AGAINST ANY AND ALL CLAIMS, DEMANDS, AND CAUSES OF ACTION TO THE EXTENT ARISING FROM THE MISCONDUCT, NEGLIGENCE, OMISSIONS, OR RECKLESS ACTS OF RECIPIENT OR ITS EMPLOYEES, OFFICERS, OFFICIALS OR AGENTS OR ITS SUBCONTRACTORS IN CONNECTION WITH THE PERFORMANCE OF SERVICES OR WORK BY RECIPIENT UNDER THIS CONTRACT. THE PROVISIONS OF THIS PARAGRAPH SHALL SURVIVE TERMINATION OF THIS CONTRACT. B. TO THE EXTENT PERMITTED BY APPLICABLE LAW, THE RECIPIENT AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS THE TRUST, TRUSTEE AND AGENTS, EMPLOYEES, CONSULTANTS, ACCOUNTANTS, ATTORNEYS AND OTHER PROFESSIONALS AND REPRESENTATIVES ENGAGED OR EMPLOYED BY THE TRUST TO THE FULL EXTENT PERMITTED UNDER FEDERAL AND STATE LAW FROM ANY AND ALL CLAIMS AND LOSSES ACCRUING OR RESULTING TO RECIPIENT AND TO ANY AND ALL SUBCONTRACTS, MATERIALS, PERSONS, LABORERS AND AN OTHER PERSONS, FIRMS OR CORPORATION, FURNISHING OR SUPPLYING WORK, SERVICES, MATERIALS, OR SUPPLIES IN CONNECTION WITH THE PERFORMANCE OF THIS CONTRACT. XI. CONFLICT OF INTEREST A. Recipient shall maintain an internal policy regarding conflicts of interest and shall adhere to said policy with respect to any potential or actual organizational or personal conflict of interest between Recipient and its employees or any N subcontractor with respect to this Contract. Further, such internal policy shall include a prohibition that funds received by Recipient from the Trust shall not be used to pay, reimburse or otherwise give in any manner or for any purpose to the Plaintiffs and Defendants in Cause No. 6-17-CV-00047, In San Antonio Bay Estuarine Waterkeeper and S. Diane Wilson vs. Formosa Plastics Corp., Texas, and Formosa Plastics, Corp., U.S.A., in the United States District Court for the Southern District of Texas, Victoria Division. B. Recipient shall notify Trustee regarding any potential or actual organization or personal conflict of interest involving Recipient's employees or subcontractors and shall keep the Trustee informed regarding any actions taken or decisions made in connection with such employee or subcontractor. In the event that the organizational or personal conflicts of interest does not become known until after performance on the Contract begins, Recipient shall notify Trustee of the conflict and any action taken as soon as Recipient becomes aware of the conflict. C. Trustee has sole discretion to make the final determination as to whether an organizational or personal conflict of interest exits, and if the conflict of interest requires action beyond the action taken by Recipient, whatever action that may be. Trustee may request Recipient to terminate any subcontractor in whole or in part, if Trustee deems such termination necessary to avoid an organizational or personal conflict of interest. D. If Recipient was aware of an actual organizational or personal conflict of interest prior to award or discovered an actual conflict afterward and did not disclose it or misrepresented relevant information to Trust, Trustee, at his sole discretion, may terminate this Contract for default or pursue such other remedies as may be permitted by law or this Contract. E. Recipient shall place a section in all subcontractor contracts that complies with Section XI. XII. VENUE XHL Recipient acknowledges and agrees that this Contract is being performed in Calhoun County, Texas. Recipient agrees that any permissible cause of action involving this Contract arises solely in Calhoun County. This Contract constitutes the entire and full agreement between the Recipient and the Trust, and all previous oral or written agreements relating to the subject matter of this Contract between the Trust and Recipient have been superseded, reduced to written form, and are incorporated herein. Recipient and Trust expressly agree and understand that all future, oral agreements, representations or modifications shall not have any legal binding effect unless and until reduced to writing and executed by both Recipient and Trustee, except for amendments by operation of law as provided in Section XVII in this Contract. XIV. DEFAULT AND REMEDIES A. Recipient shall be considered in default under this Contract if any one or more of the following events occur, provided that Recipient has received written notice of such potential default from Trustee and has failed to cure the potential default within thirty days from the date of said notice. If Recipient has begun a good faith effort to cure the potential default within the thirty -day period, Recipient may be allowed additional time, if deemed reasonable by Trustee in his sole discretion, as needed to cure the potential default. B. Event of Potential Default. Trustee will, in his sole discretion, determine if an Event of Potential Default exists. Each of the following shall constitute an Event of Potential Default under this Contract: If Recipient makes an assignment for the benefit of creditors or takes any similar action for the protection or benefit of creditors. 2. If at any time Recipient knowingly, negligently, or intentionally makes any representation to Trustee which is incorrect in any material respect. 3. If Recipient knowingly, negligently, or intentionally submits any request for payment to Trust which is incorrect in any material respect. 4. If Recipient knowingly, negligently, or intentionally submits any report or certification to Trust related to the Mitigation Project which is incorrect in any material respect. 5. If Recipient utilizes funds which Trustee determines represents an overpayment to Recipient or represents funds not used in strict accordance with the terms of this Contract. 6. If Recipient fails to perform the Mitigation Project described on Attachment A in any material aspect. If Recipient fails to comply with the reporting and invoicing requirements under this Contract. 8. If Recipient fails to maintain the records management requirements under this Contract. 9. If Recipient fails to maintain the financial accounting requirements under this Contract. 10 10. If Recipient fails to maintain the insurance requirements under this Contract. 11. If Recipient fails to comply with any term or provision contained in this Contract. C. Remedies. Upon the occurrence of any such Event of Potential Default and failure of Recipient to cure such potential default as provided above, Trustee may declare Recipient in default in writing and may, as Trustee determines appropriate, withhold payments to Recipient or require Recipient to return, refund or repay any payments received prior or subsequent to the event of default. In addition, Trustee may terminate this Contract and avail himself of any appropriate legal remedies, including recovery of attorney's fees and expenses incurred in enforcing any such legal remedies, if so awarded by a court of competent jurisdiction. D. No Waiver. A waiver of any Event of Potential Default shall not be considered a waiver of any other or subsequent Event of Potential Default, and any delay or omission in the exercise or enforcement of the rights and powers of Trust shall not be construed as a waiver of any rights or powers. XV. USE OF FUNDS AND LIMITATIONS ON EXPENDITURES Funds distributed or allocated to Recipient under this Contract, or any modification thereto, shall not be used to support other programs operated by the Recipient under a different contract. Nor can such funds be carried over to a new contract or amended contract without the written permission of the Trustee. XVI. LIMITATION ON LIABILITY The Recipient understands and agrees that the Trust shall not be liable for expenditures made in violation of terms of this Contract, any laws, regulations, rules, or policies, or any other laws or regulations applicable to the Mitigation Project performed under this Contract. The Recipient also agrees that the Trust shall not be liable for any cost incurred by Recipient which exceeds the funding amount provided hereinabove. The Recipient shall be liable for such funds and shall repay such funds even if the improper expenditure, if any, was made by a subcontractor of the Recipient. XVIL AMENDMENTS BY OPERATION OF LAW Any alterations, additions, or deletions to the terms of this Contract which are required by changes in Federal law, State law, by regulations, are automatically incorporated into this Contract as if set forth fully, without written amendment hereto, and shall become effective on the effective date designated by such law, regulation, or policy. 11 XVHI. COMPLIANCE WITH LAW. Recipient covenants and agrees to comply with all applicable Federal, State and local laws, and all applicable Federal and State regulations. Recipient shall also be responsible to ensure that its' subcontractors shall comply with applicable Federal, State and local laws, and all applicable Federal and State regulations. XIX.PATENT INDEMNITY The Recipient shall include a provision in all of its contracts with contractors and subcontractors that the contractor and subcontractor will indemnify the Trustee, the Trust and its consultants, agents, attorneys, and employees against liability, including costs, for infringement of any United States patent (except a patent issued upon an application that is now or may hereafter be withheld from issue pursuant to a Secrecy Order under 35 U.S.C. §181) arising out of the manufacture or delivery of supplies, the performance of services, or the construction, alteration, modification, or repair of real property under this Contract, or out of the use or disposal by or for the account of the Trust of such supplies or construction work. XX. DISCLOSURE OF INTEREST Recipient represents and warrants that the Trustee, the Trust or its' consultants, agents or attorneys have no ownership or beneficial interest of any kind in Recipient or Recipient's subcontractors. Further, Recipient shall ensure subcontractor's compliance with Section XX. XXI. SEVERABILITY If for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this Contract shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this Contract for it is the definite intent of the parties that every section, paragraph, subdivision, clause, phrase, word or provision hereof be given full force and effect for its purpose, so long as the invalidated matter does not substantially deprive a parry of the benefit of this Contract. XXH. INSURANCE Recipient shall maintain during the term of this Contract and shall provide Trustee with proof of insurance in amounts sufficient to cover the Recipient's liability subject to applicable constitutional and statutory limitations of liability. 12 1. The Trust shall not be responsible for the payment of premiums or assessments on such policies. 2. Proof of insurance showing such coverages as required herein shall be submitted to Trustee within 20 days of contract execution. 3. In the event any insurance policy as specified herein is cancelled or in the event Recipient fails to maintain the minimum insurance limits as specified herein or in the event recipient fails to provide certificates of insurance, such event shall constitute an event of potential default more fully described in Section XIV hereinabove. XXIM ASSIGNMENT This Contract shall be binding on and inure to the benefit of the Trust and Recipient and their respective successors and permitted assigns. This Contract may not be assigned by Recipient without the prior written consent of the Trustee. All notices, communications, and requests given to or made upon the Trust and Recipient hereto shall, except as otherwise specified herein, be in writing and shall be delivered or mailed to such party at the notice addresses specified on the Contract Cover/Signature Page. The Trust and Recipient may change their notice addresses but shall provide immediate notice to the other and shall provide such notice in writing to the other party. XXV. DISPUTES In the event a Recipient has a dispute with the Trust or in the event any Recipient seeks to file a claim or lawsuit, the Recipient's sole recourse shall be by informal dispute resolution between the Recipient and the Trust and if such informal dispute resolution is not resolved, then the Recipient may seek the alternative dispute resolution as provided herein. The alternative dispute resolution process shall consist of a Mediated Settlement Conference in Calhoun County, to be conducted with the Recipient and the Trust and their legal counsel. The mediator shall be selected by agreement of the Recipient and the Trustee. Should the parties fail to agree on a mediator, an attorney mediator shall be selected by the Director of Calhoun County Dispute Resolution Services. The decision made by a Mediator shall be binding on the Recipient and the Trust, and there shall be no further appeal but the decision shall be enforced, if necessary, by the District Court of Calhoun County. The Recipient agrees to submit to such binding alternative dispute resolution as provided herein. Further, Recipient's sole remedy under the informal dispute resolution and under the binding alternative dispute resolution shall be limited to all, none or part of the remaining balance, if any, of Funds allocated to it under the terms of this Contract with the Trust; however, the Trust may recoup any Funds distributed to the Recipient through the same alternative dispute resolution procedure described herein. Any remedy under the mediation shall be sole province of the Mediator unless the Recipient and Trustee agree otherwise. In no event shall a Recipient be entitled to any other remedy; including, but not 13 limited to, actual damages, compensatory damages, punitive damages, exemplary damages, interest, costs of court, actual expenses and attorneys' fees. These procedures shall be binding on Recipients notwithstanding any conflict with any law or regulation. XXVI. PERIOD OF CONTRACT This Contract will remain in effect until the termination of the CONTRACT PERIOD as defined above, unless extended, modified, or terminated by written agreement of the Parties or terminated as provided herein with the exception of the five-year records retention provision in Section V. This provision shall survive termination of this Contract. END OF TERMS AND CONDITIONS 14 Matagorda Bay Mitigation Trust ("Trust') ATTACHMENT A STATEMENT OF MITIGATION PROJECT* Calhoun County, Texas ("Recipient') 211 S. Ann Street Port Lavaca, Texas 77979 The Green Lake Park Development Project initial phase shall include review of the existing Green Lake Park master plan, development of updated preliminary cost estimates of the proposed improvements, development of a phasing plan for the proposed improvements and meeting attendance. *to be amended from time to time based on the phasing of project components and detailed information regarding each phase. 15 Matagorda Bay Mitigation Trust (`Trust") ATTACHMENT B BUDGET* Calhoun County ("Recipient') 211 S. Ann Street Port Lavaca, Texas 77979 Contract Budget Direct Salaries Taxes and Benefits Administrative Overhead Construction Consultants/Contractual $ 5,000.00 Insurance Permits Supplies/Materials Travel -Mileage Total Contract Budget $5,000.00 RECIPIENT WILL SUBMIT INVOICES TO TRUST (mark appropriate option): OR X Monthly Quarterly *to be amended from time to time based on the phasing of project components and detailed information regarding each phase. 16 Matagorda Bay Mitigation Trust (`Trust") ATTACHMENT C INVOICING INSTRUCTIONS Below are the instructions on how to complete and submit your invoice. All invoices must be submitted electronically. You do not need to submit a hard copy unless specifically requested to do so. Invoices that don't balance or that lack proper supporting documentation will be delayed, so please ensure that your invoice is in order prior to submission. The Recipient's Contract includes the budget and invoice form (Attachment C). The Contract's budget is tracked in two ways: Budget by Contract Category and Budget by Task. Each invoice submitted for payment must track the project costs in compliance with the Recipient's Contract as outlined in Attachment C. Each field at the top and bottom of the Invoice form must be completed and the invoice must be signed and dated by the person authorize to certify that the invoice is true, correct and complete and in accordance with the Contract. Each invoice should have the amounts being billed for the current billing period ("This Invoice" columns) and the accumulated amount billed for this Contract to -date, including the current billing period ("Contract To -Date" columns). Please take special note that the two budgets — Budget by Contract Category and Budget by Task — must always equal. Supporting documentation must be attached to the invoice for each line item being billed in the sequence such items appear in the Budget by Contract Category section. Each supporting document must be clearly labeled and in the proper budget sequence in order allow our audit of the invoice and its approval for payment. Failure to properly label or sequence the supporting documentation will cause a rejection of the invoice, so this is very important. All invoices are to be submitted electronically (email) to: Trustee@mbmTrust.com. If a Recipient has any questions whatsoever about invoicing procedures, please feel free to contact the Trust office at 361-200-1456 or write to Administrator@mbmTrust.com. Effective Date: June 1, 2020 17 E O LL M1• C O Q CL m m Y v Z /} E Y m C m LL E } v u_ N O L > Y C N O O O 0 4/} C 7 E Q m c U O z C v E m d 0 0 Y m � O O F m ui vi V N � C Y IA F m N Y t W > 0 m Y F ' Y v LL O O � 000 Y O O F 7 Lr Lr m u m m p[ aL C W V F ¢ U Q N u t F- 2 ~ C O V m F _p � W � er 0 m c m Y C bo 0- —a c 2 f0 v 5 yVi N m m N 4! Co i C\ N _ m �p N N N a cc C N m C> m u m t! U c O + N a)E C Y c J c m E N w a> a, 3 N O 'n m o a u u a a` F H E O V m E L O c U c O u c m c O L Ul LL m c O U c N d O w E m II a CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. 1 - 4 and 6 it there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2021-793469 Matagorda Bay Mitigation Trust Poth, TX United States Date Filed: 0812312021 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Calhoun County Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. Preliminary Engineering Green Lake Park Improvements - grant of money by the Matagorda Bay Mitigation Trust to Calhoun County to design and construct park improvements. 4 Name of Interested P Party City, State, ty Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Wood Boykin & Wolter Corpus Christi, TX United States X Aguirre, Robert Pipe Creek, TX United States X Raabe, Steven Poth, TX United States X 5 Check only if there is NO Interested Parry. ❑ 6 UNSWORN DECLARATION My name is t eve T` R-C,-tir bL and my date of birth is My address is _ I ._ , _ , (street) (city) (state) (zip mde) (country) 1 declare under penalty of perjury that the foregoing is true and correct. Executed in 4 C County, State of ' e X u� , on the 'Oday of .�'"� v) , 20 (month) (year) ✓L� //.�,� ems" � Sig atur of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.19lb5cdc CERTIFICATE OF INTERESTED PARTIES FORM 1295 iofl Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2021-793469 Matagorda Bay Mitigation Trust Poth, TX United States Date Filed: 08/23/2021 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Calhoun County Date Acknowledged: 09/16/2021 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. Preliminary Engineering Green Lake Park Improvements - grant of money by the Matagorda Bay Mitigation Trust to Calhoun County to design and construct park improvements. Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Wood Boykin & Wolter Carpus Christi, TX United States X Aguirre, Robert Pipe Creek, TX United States X Raabe, Steven Poth, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of , on the _day of , 20_ (month) (year) Signature of authorized agent of contracting business entity (Declarant) Farms provided by Texas Ethics Commission www.ethics.state.tx.us Version #19 Gary D. Reese County Commissioner County of Calhoun Precinct 4 August 19, 2021 Honorable Richard Meyer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Meyer: Please place the following item on the Commissioners' Court Agenda for August 25, 2021. • Consider and take necessary action to participate in a grant application with West Side Calhoun County Navigation District for a Texas Department of Transportation Maritime Division Rider 37 Grant for road upgrades to Dierlam and Harbor Roads in Precinct 4 and authorize County Judge to sign a letter of support for same grant. Sincerely, �\ ni�) Gary D. Reese GDR/at P.O. Box 177 — Seadrift, Texas 77983 —email: aarv.re er calhouncotx.ore — (361) 785-3141 — Fax (361) 785-5602 COST ESTIMATE Port of West Calhoun Seadrift Harbor Access Road TxDOT RIDER 37 Prepared by: Urban Enginering 8/11 /2021 ITEM NO. DESCRIPTION ESTIMATED QUANTITY UNIT UNIT PRICE TOTAL PRICE GENERAL 1. Mobilization, Insurance and Bonds (Maximum 5% of Base Bid) 1 LS 60,000 $ 60,000.00 2. Barricading & Traffic Control (Furnish, Install, Maintain & Remove Signs & Warning Devices) (Includes Flagman & Traffic Handling) 1 LS 10,000 $ 10,000.00 3. Storm Water Pollution Prevention Plan (Prepare, Implement and Maintain Storm Water Plan and Controls) 1 LS 5,000 $ 5,000.00 4. 1 Survey Layout & Control 1 LS 7,500 $ 7,500.00 SUBTOTAL GENERAL $ 82,500.00 STORM SEWER IMPROVEMENTS 5. lFumish and Install RCP Culvert 2,250 LF $ 110.00 $ 247,500.00 6. 1 Furnish and Install Safety End Treatment 76 EA $ 4,000.00 $ 304,000.00 SUBTOTAL STORM SEWER IMPROVEMENTS $ 551,500.00 PAVING IMPROVEMENTS 7. Roadway & Ditch Excavation 11,000 LF $ 15.00 $ 165,000.00 8. Cement Stabilized Subgrade 14,500 SY $ 5.00 $ 72,500.00 9. Cement for Roadway Stabilization 181 TON $ 190.00 $ 34,437.50 10. Furnish and Install Geo rid 14,500 SY $ 4.00 $ 58,000.00 11. Crushed Limestone Flexible Base (12") (Type A, Grade 2) 14,500 SY $ 35.00 $ 507,500.00 12. Prime Coat 14,500 SY $ 3.00 $ 43,500.00 13. Single Course Surface Treatment 14,500 SY $ 3.50 $ 50,750.00 14. 1 HMAC Surface 2.5" 14,500 SY $ 20.00 $ 290,000.00 SUBTOTAL PAVING IMPROVEMENTS $ 1,221,687.50 MISCELLANEOUS IMPROVEMENTS 15. Pavement Markings (Permanent) (4" Double Yellow) (TxDOT Type I 5,200 LF $ 3.50 $ 18,200.00 17.(TxDOT Pavement Markings (Permanent) (24" White) Type 1) 24 LF $ 55.00 $ 1,320.00 18. Broadcast Seed for Erosion Control and Fertilize per TxDOT Items 166 & 164 5 AC $ 1,650.00 $ 8,250.00 19. Rock Filter Dam (Type 1) 2 LS $ 3,000.00 $ 6,000.00 21. Traffic Sin With "Stop" and 2 Street Signs 2 LS $ 3,000.00 $ 6,000.00 SUBTOTAL MISCELLANEOUS IMPROVEMENTS $ 39,770.00 TOTAL CONSTRUCTION COSTS $ 1,895,457.50 ITEM NO. DESCRIPTION ESTIMATED QUANTITY UNIT UNIT PRICE TOTAL PRICE 22. Engineering, Surveying & Testing 15% 1 LS $ 284,000.00 $ 284,000.00 TOTAL PROJECT COSTS $ 2,179,457.50 LOCAL MATCH (25%) $ 544,864.38 a yytY a � VAN I �` _RigOL tin w-K!"Is °4 ,ft, y ° tIMF 41. r y�� Aw,; V_% llh. y � f 6 �-v i w ,y 4 '-'. a m^' w „ ,� '� c qg "° -S, w¢ c-'� x N F =� i ti.3M oz E Ytt -w`s � ». A v ` MN"pJ 4'' ww Al u�'' •�•♦♦�I W MITI- ow — low /A �9ti ,y_ f-V NQ � W , .-; ILaz r, It Qui �z ,rv'1 �, O x _ Lb J Q OR Y q pALTIMORE RD 1 La .Y d, w IM1 b +f # » 4 KK § �D Z Z r y {y�+ r I PB n^�t'ja" sJ 3¢� i'. 3`T a, zz h i e X n y t �+' f� nt s ifia"-6 �i -''a r"T >'�N� fo `�}�,yKa�l� r—LLQ Z Sot. 1 o-. CCD ` i 1 3 aQ i c 4 si sai U)_ian �n W -'-"sC °o-7 1 xifxiwk e & i yj INSKg-S,Y - POP",ri .Yid .w ?SO 1p i," e ^� yb 41 fi' 'e ttq, .y!A L Y'iK,;yr S 5 4 j � Y `f O x'.; # 20 Joel Behrens Calhoun County Commissioner, Precinct 3 24627 State Hwy. 172—Olivia, Port Lavaca, Texas 77979 —Office (361) 893-5346 —Fax (361) 893-5309 Email: iml.behrens(&calhou cotx.ors Honorable Richard Meyer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: Agenda Item Dear Judge Meyer: Please place the following item on the Commissioner's Court Agenda for August 25, 2021. • Please Consider and Take Necessary Action on TAC to pick up Precinct 3 vehicle involved in an auto accident on July 14, 2021. Asset 23-0258, 2018 Dodge Ram Quad Cab, VIN# 1C6RR6FGOJS324695. Appraised as total loss. Sincerely, Iq5& Joel Behrens Commissioner Pct. 3 Lynette Adame From: HelanaB@county.org (Helana Barmore) <HelanaB@county.org> Sent: Thursday, August 12, 2021 3:52 PM To: candice villarreal; lynette.adame@calhouncotxorg Cc: joel.behrens@calhouncotx.org Subject: APD20210533-1 - 2018 Dodge Ram Quad Cab (-4695) Attachments: APD20210533-1 Appraisal 2018 Dodge Ram-4695.pdf CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good afternoon, Please find attached appraisal reporting the total loss of your 2018 Dodge Ram Quad Cab, VIN# iC6RR6FGOJS324695. The total repairs exceed 82.16% of the Actual Case Value of $29,543.25. The County has two options to resolve this loss: If the County wants to retain the salvage: $29,543.25 Actual Cash Value (2,500.00) Less Deductible (2,016.67) Less Salvage Value $25,026.58 Net Offer to Settle If the County wants us to pick up the vehicle: $29,543.25 Actual Cash Value (2,500.00) Less Deductible $27,043.25 Net Offer to Settle No Permanent Attached Equipment coverage is shown in the coverage document. Please review and advise how you wish to proceed. Thank you, Helana Helana Barmore )'sso y CJ Casualty Claims Supervisor Ar a Texas Association of Counties Risk Management Services 1210 San Antonio I Austin, TX 78701 Phone: 512-478-8753 x3728 Fax: 512-478-1426 Cot; N's Cell: 713-449-4543 helanab(dcountv.orgl htto://www.countv.ore Check out our Online Property and Liability Claims Reporting portal at: trans://wov w.coun:v_or-/Risk-Yiana-eme-t`/File-a-Claim TAC Way Fundamental #1: ACT WITH INTEGRITY: Demonstrate doing the right thing in all your actions and all your decisions, especially when no one is looking. Acknowledge and own your mistakes, clean them up and make appropriate corrections. Integrity is not a part-time job. CONFIDENTIALITY NOTICE: This is an e-mail transmission and the information is privileged and/or confidential. It is intended only for the use of the individual or entity to which it is addressed. If you have received this communication in error, please notify the sender at the reply a -mail address and delete it from your system without copying or forwarding it. If you are not the intended recipient, you are hereby notified that any retention, distribution, or dissemination of this information is strictly prohibited #21 # 22 Gary D. Reese County Commissioner County of Calhoun Precinct 4 August 16, 2021 Honorable Richard Meyer Calhoun County Judge 211 S. Ann Port Lavaca, T% 77979 RE: AGENDA ITEM Dear Judge Meyer: Please place the following item on the Commissioners' Court Agenda for August 25, 2021. • Consider and take necessary action to declare the following inventory from Precinct 4 Road & Bridge as Surplus Salvage and remove from inventory and authorize salvaged inventory to be utilized as trade-in for new equipment. • 24-0422 Bomag Compactor • 24-0451 Compactor -Dynapac CA 150D VSD Sincerely, G ee azY s GDR/at P.O. Box 177 — Seadrift, Texas 77983 — email: earv.reese(alcalhouncotx.ore — (361) 785-3141 — Fax (361) 785-5602 Calhoun County, Texas REQUEST FORM TO REMOVE FROM DEPARTMENT INVENTORY Department Name: 570 — Precinct 4 Road & Bridge Requested By: Commissioner Gary Reese Inventory Reason for Surplus/Salvage Number Descri tion Serial No. Declaration 24-0422 BOMAG COMPACTOR 101581081036 USE FOR TRADE-IN 24-0451 COMPACTOR DYNAPAC 7322US5197 USE FOR TRADE-IN CA 150D VSD # 23 08-16-21;09:38 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 1/ 4 r FAX COVER SHEET AUGUST 16, 2021 FROM: JUSTICE COURT PCT. 4 CALHOUN COUNTY 103 W. Dallas Street, P.O. Box 520 Seadrift, Texas 77983 T PHONE: 361-785-7092 FAX: 361-785-2179 TO: County Judge Office Ref: Money Distribution Report FAX: 361-553-4444 NOTE: The JULY 2021 report is attached Please Rive me a call if You have any ouestions PAGES TO FOLLOW: _4_ INCLUDING THIS COVER PAGE Thank you, Judge -wesleyJ Hunt 08-16-21;09:38 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 2/ 4 08-16-21;09:38 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 3/ 4 8/16/2021 COURT NAME: JUSTICE OF PEACE NO.4 MONTH OF REPORT: JULY YEAR OF REPORT: 2021 ACCOUNTNUMBER ACCOUNTNAME CR 1000.001-45014 FINES AMOUNT CR 1000 OD1 44790 SHERIFFS FEES 1,708.54 ADMINISTRATIVE FEES. 280.61 DEFENSIVE DRIVING CHILD SAFETY 0,00 TRAFFIC 00 ADMINISTRATIVE FEES 190.00 64 EXPUNGEMENT FEES . 00 MISCELLANEOUS 0.00 OR 1000-001-44364 0.00 CR 1000-001.44010 TO7ALADMINISTRATIVEFEES CONSTABLE FEES -SERVICE 19.04 CR 1000-001-44o64 JP FILING FEES 0'00 CR 1000-001-40 CR COPIES / CERTIFIED COPIES 50.00 1000 001-09119110 CR OVERPAYMENTS (LESS THAN $10 0.00 100-001-44322 CR 1000 001 44145 TIME PAYMENT REIMBURSEMENT FEE 0.00 0.00 CR 1000-999.20741 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 CR 1000-999-20744 DUE TO STATE -DRIVING EXAM FEE 0.00 CR 1000-999.20720746 DUE TO STATE.SEATBELT FINES 50 0..70 CR 1000-999 DUE TO STATE -CHILD SEATSELT FEE 0.000 CR 1000.999207 DUE TO STATE -OVERWEIGHT FINES DUE TO JP COLLECTIONS ATTORNEY 5.60 TOTAL FINES, ADMIN. FEES & DUE TO STATE 52,602.89 OR 2670.001-44064 OR 2719-001.JA084 COURTHOUSE SECURITY FUND 25 $$6.41 OR 2699-001-44064 JUSTICE COURT SECURITY FUND CR 2699-001-44064 JUSTICE COURT TECHNOLOGY FUND 77.08 $77.08 CR 2730 001-44084 CR JUVENILE CASE MANAGER FUND LOCAL TRUANCY PREVENTION $, DIVERSION 2669.001.44084 COUNTYJURYFUND FUND $64.32 $1.29 STATE ARREST FEES DPS FEES P&W FEES 34.00 TABC FEES 2.000.00 CR 7020-999-20740 CR 7070.999.20810 TOTAL STATE ARREST FEES 36.00 CR 7070-989-20740 CCC-GENERAL FUND CCC-STATE 57.87 DR 7070-999-10010 520.89 CR 7072-999-20810 CR STATE CCC- GENERAL FVND 578 76 7072-999 2074b STATE CCC_ STATE 54.96 DR 7072-999-10010 49462.62 CR 7850.999-20610 STF/SUBC-GENERAL FUND 549.58 CR 7860.999-20740 STF/SUBGSTATE .61 DR 7860.999.10010 11.54 CR 7860-999-20610 CR STF- EST 9/l/19. GENERAL FUND 12.15 7860.999.20740 STF- EST 9/l/19- STATE 12.29 DR 7860599-10010 294.99 CR 7950.999-20610 TP-GENERAL FUND 307.2$ CR 79SM09-20740 TPSTATE 67.57 DR 7950-999-10010 67.56 135.13 Page 1 of 2 08-16-21;09:38 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 4/ 4 8/16/2021 OR 7480.999-20610 OR 7480-999-20740 OR 7865.999.20610 OR 7865-999-20740 OR 7970-999.20610 CR 7970.999-20740 OR 7505-999.20610 OR 7505.999.20740 CR 7857-999-20610 OR 7857-999-20740 CR 7856-999-20610 OR 7856.999.2o740 OR 7502-999-20740 7998-999-20701 OR 7998-999-20740 CR 7403-SM22869 REVISED 01/29/20 COURT NAME: JUSTICE OF PEACE NO, 4 MONTH OF REPORT: JULY YEAR OF REPORT: 2021 CIVIL INDIGENT LEGAL-GEN. FUND CIVIL INDIGENT LEGAL-$TATE 0.60 DR 7480.999-10010 11.40 12 00 CRIM-SUPP OF IND LEG SVCS-GEN FUND CRIM-SUPP OF IND LEG SVCS-STATE 1.20 DR 7865-999.10010 10.80 1200 TUFT -A -GENERAL FUND 40,00 TUFTA-STATE DR 7970-999-10010 80.00 120.00 JPAY- GENERAL FUND JPAY - STATE 0 3..80 DR 7505.999-10010 3 35.00 JURY REIMB. FUND-GEN. FUND JURY REIMB. FUND.2 STATE 32 DR 7857-999-10010 20.90 28 22 CIVIL JUSTICE DATA REPOS - GEN FUND 0.01 DR 7856.999.10010 CIVIL JUSTICE DATA REPOS- STATE 0.09 0.10 JUD/CRT PERSONNEL TRAINING FUND- STATE DR 7502-999-10010 10.00 10.00 JUVENILE CASE MANAGER FUND TRUANCY PREV/01V FUND - STATE 4.00 OR 7998-999-10070 4.00 0.00 ELECTRONIC FILING FEE DR 7403999-10010 2000. 20.00 TOTAL (DisWb Req 10 Oper Acct) $4_ 7' r DUE TO OTHERS (DistribRegAftryo) CALHOUN COUNTY ISO DA - RESTITUTION 0.00 REFUND OF OVERPAYMENTS 0.00 OUT -OF -COUNTY SERVICE FE 0.00 CASH BONDS 0.00 PARKS 8 WILDLIFE FINES 0.00 WATER SAFETY FINES 0.00 TOTAL DUE TO OTHERS 89 TOTAL COLLECTED ALL FUNDS $4,793.70 LESS: TOTAL TREASUER'S RECEIPTS $4,793.70 OVER/(SHORT) $0.00 r Page 2 of 2 SUMMARY TAX ASSESSOR -COLLECTORS MONTHLY REPORT JULY 2021 Title Certificate Fees 483 Title Fees Paid TXDOT Title Fees Paid County Treasurer Salary Fund Motor Vehicle Registration Collections Disabled Person Fees Postage Global Additonal Collections Paid TXDOT Paid TXDOT SP Paid County Treasurer Paid County Treasurer Salary Fund DMV CCARDTRNSFEE $ 1,596.88 GL Additonal Collections $ 6.02 GLOBAL (IBC) Credit/Debit Card Fee's GLOBAL Fees In shortage of Collections MERCH SERVICES STATEMENT Additional Postage - Vehicle Registration Paid County Treasurer - Additional Postage Motor Vehicle Sales & Use Tax Collections Paid State Treasurer Special Road/Bridge Fees Collected Paid County Treasurer - R/B Fees COLLECTIONS $ 6,409.00 $ 133,102.12 $ 40.00 $ 6.04 $ 3,994.00 $ 2,415.00 $ 108,957.99 $ 17,833.55 $ 4,753.70 $ 1,756.95 $ (154.03) $ 33.85 $ 33.85 $ 576,058.88 $ 576,058.88 $ 18,440.00 $ 18,440.00 Texas Parks & Wildlife Collections $ 3,368.00 TPW GLOBAL CC TRANSACTION FEES $ 73.60 GLOBAL ADDITIONAL COLLECTIONS $ - Paid Texas Parks & Wildlife $ 3,031.20 Paid County Treasurer Salary Fund $ 336.80 P&W CCARDTRNSFEE $ 73.60 GLOBAL Additonal Collections $ - GLOBAL (IBC) Credit/Debit Card Fee's $ 102.47 GLOBAL In Excess/Shortage of Collections $ (28.87) Boat/Motor Sales & Use Tax Collections $ 5,663.00 Paid State Treasurer $ 6,096.70 Paid County Treasurer, Salary Fund $ 566.30 TABC 5% CO COMMS FOR MONTH OF $ - TABC 5% CO COMMS FOR MONTH OF DECEMBER 2020 $ 60.00 Paid County Treasurer, Salary Fund $ 50.00 County Beer & Wine Collections $ 350.00 Paid County Treasurer, County Beer & Wine $ 332.50 Paid County Treasurer, Salary Fund $ 17.50 INTEREST EARNED ON OFFICE ACCOUNT $ 66.34 Paid County Treasurer, Nay. East $ 66.32 Paid County Treasurer, all other districts $ 0.02 INTEREST EARNED ON PARKS AND WILDLIFE ACCOUNT $ 13.26 Paid County Treasurer, Interest on P&W Acc $ 13.26 INTEREST EARNED ON REFUND ACCOUNT $ 0.16 Paid County Treasurer, Interest on Refund Acc $ 0.16 Business Personal Property - Misc. Fees Paid County Treasurer Excess Funds Paid County Treasurer Overpayments Current Tax Collections Penalty and Interest - Current Roll Discount for early payment of taxes Delinquent Tax Collections Penalty & Interest - Delinquent Roll Collections for Delinquent Tax Attorney Advance - FM & L Taxes Advance - County AdValorem Taxes Paid County Treasurer - Nay. East Paid County Treasurer - all other Districts Paid County Treasurer - Delinq Tax Atty. Fee Payment in Lieu of Taxes Paid County Treasurer - Navig. East Paid County Treasurer - All other Districts Special Farmers Fees Collected Paid State Treasurer, Farmers Fees Hot Check Collection Charges Paid County Treasurers, Hot Check Charge Overage on Collection/Assessing Fees Paid County Treasurer, overage refunded $ 222.08 $ 2.33 $ 58,838.88 $ 5,428.58 $ 12,724.74 $ 6,776.10 $ 9,581.90 $ 106.00 Escheats $ Paid County Treasurer -escheats TOTAL COLLECTIONS $ 837,353.85 TOTAL DISBURSEMENTS TOTAL OF ABOVE RECEIPTS PAID TO STATE AND COUNTY Tax Assessor -Collector $ 222.08 $ 82,297.72 $ 62.34 $ 1,410.67 $ 9,581.90 $ 105.00 $ 837,353.85 $ 837,353.86 # 24 V m a �o m z v 3 m Z OcT � m M N N r O K cn n .,, m 00 G) G) zz ti s� a W T T O coo T W _ T T O O 00 sT O O T O O �xT1 J OIW ST W O O 10 A V N t0 0 w 0 O O O O O O O N C K M� X w -4 0 n 00 O � 0 K -0 =m7p-yvc FFM9U) D � C < c D _ z o a zz0 A� M -0 c p A m Z A z 1 zzzzzzzz 00000000 00000000 zzzzz�zz 4= s T M O 4R !A fA (A fA fA fA iA 4A Iw o 0 0 0 0 0 0 0 0 GEM Wy I O I O I0 0 A A (ENO O lNl1 ICI IT IF In O X v m C M M c C m a a C W 3 m I i m 3 10 10 0 0 z "n O z Z I= I■ |\ Is \§� z \\`� /z § z0 ; �e2WIN ■ ■zzz §000 k\\\ \ § 0=5 \j§k � B M Tik � ) ■ ■ � Z B § a 0 M m m a @ z � § � ■ � » B CA ■ § : « § v: m: »� & 4 z 0 � \ d ) I■ I0 |k _II §-� § _ mMF e § ■ § � § ■ § RkR. i § z) § a) ; m| ■ r z c § @ �. ■ it § ■ ' / 0 S j k ) |k e �# \ 2 / I$ �) |k I= ((S §§§ i ®■� _BB§ q§�e ) c k § ) t § ■j rn § _ k § Z Zk ) . z ) In ■ m■ § m �§ o ■ z k @ k & % z ; M § \ § M § ■ r § .� § a no � ■ z I z @ 0 m N m O 0 z 0 W A 0 O m v m 0 Z 0 N O D r IO IO IO 000mW�� OFK00-0 � V'nmm> myrrnF?9 9 Z A MMM rn Z O m A D K �cpmm'o 0 M —0 mii l Z m { m D O N 0 0 0 0 <wwwwww o ro co < w wIls Z Z Z Z Z Z 000000 zzzzzz zzzzzz a� O O O O O O T T _ M T O O O O O O T x �T e OW T T 0 0 O O O N m m O A T W O O O O O n Cf O c z to w fN O Ou � W A �Irt�flr mmIoo� 0 O Z m D Za -1 m e�ya D Z 0 m s a T T dI O fp O EA 4A O O ll o coo O _ 'n ME ra / §| % § mi| § PE § M( � 0k k ! $ % \j k \\ \ ) § ) § ) 7 k rri K k I# |) |) I0 \� ;> }U) �\ § (k ) \ H la §§ §zI e§ § \� Ha 3§ \z _§ � « =A«ji& � §B 00 k k 0 7 % q % 2 § § N m 4 # 25 August 25, 2021 2021 APPROVAL LIST - 2021 BUDGET COMMISSIONERS COURT MEETING OF 08/25/21 BALANCE BROUGHT FORWARD FROM APPROVAL LIST REPORT PAGE 12 $218,326.27 FICA P/R $ 55,293.04 MEDICARE P/R $ 12,931.56 FWH P/R $ 37,421.58 NATIONWIDE RETIREMENT SOLUTIONS P/R $ 4,880.00 OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT P/R $ 1,516.15 CITMANK A/P $ 11,508.40 CITIBANK Side walk chalk - pending approval by Comm Crt, Agenda Item #17 A/P $ 34.90 TOTAL VENDOR DISBURSEMENTS: $ 341,911.90 CALHOUN COUNTY OPERATING ACCOUNT - TRANSFER FUNDS FOR AP/PR CALHOUN COUNTY INDIGENT HEALTH CARE TOTAL INVESTMENT ACTIVITY AND TRANSFERS BETWEEN FUNDS: A/P $ 1,200,000.00 A/P $ 10,728.67 S 1,210,728.67 TOTAL AMOUNT FOR APPROVAL: $ 1,552,640.57 ✓ MEMORIAL MEDICAL CENTER by:CT INDIGENT HEALTHCARE FUND: INDIGENT EXPENSES HEB Pharmacy (Medimpact) Pharmacy Reimbursement 103.53 MMCenter (in -patient $01 Out -patient $2,204.181 ER $2,376.36) 4,579.54 Memorial Medical Clinic 1,310.62 MMC Professional Fees 368.48 Port Lavaca Clinic Associates 103.63 Singleton Associates, PA 148.62 SUBTOTAL 6,614.42 Memorial Medical Center (indigent Healthcare Payroll and Expenses) 4,166.67 Subtotal 10,781.09 Co -pays adjustments for July 2021 (50.00) Reimbursement from Medicaid 0.00 COUNTY, TEXAS DATE: CC Indigent Health Care VENDOR # 852 ACCOUNT NUMBER DESCRIPTION OF GOODS OR SERVICES QUANTITY UNIT PRICE TOTAL PRICE 1000-800-98722-999 Transfer to pay bills for Indigent Health Care $10,731.09 approved by Commissioners Court onI08/25/2021 1000-001-46010 July 31, 2021 interest ($2 42) Q $10,728.67 COUNTY & DITOI9 APPROVA&43NLY < THE ITEMS OR SERVICES SHOWN ABOVE ARE NEEDED IN THE DISCHARGE OF MY OFFICIAL DUTIES AND I CERTIFY THAT FUNDS ARE AVAILABLE TO PAY THIS OBLIGATION. I CERTIFY THAT THE ABOVE ITEMS OR SERVICES WERE RECEIVED BY ME IN GOOD CO N AND REQUEST THE COUNTY TREASURER TO PAY THE ABO GATION. f BY: 8/25/2021 2: =� } O e-- m O CL qj J Z O DEPARTMENT HEAD DATE 3 THE COUNTY OF CALHOUN TEXAS CAL CO INDIGENT HEALTHCARE 202 S ANN ST STE A PORT LAVACA TX 77979 13379 Statement Date Account No 7/31/2021 ****4551 Page 1 of 2 ISTATEMENT SUMMARY Public Fund Contractual Ckg w Int Account No ***:*4551 1A 07/01/2DZI Beginning Balance $5,374.77 4 Deposits/Other Credits + $9,385.47 5 Checks/Other Debits - $9,325.41 07/31/2021 Ending Balance 31 Days in Statement Period $5,434,93 Total Enclosures 8 [�DEPOSiTS� CREDITS Date Description Amount, 07/01/2021 Deposit $70.00 07/09/2021 Deposit $9,253.05 07/27/2021 Deposit $60.00 ( 07/31/2021 Accr Earning Pymt Added to Account $2.42 0 0 S Check Number Date Amount Check Number Date Amount Check Number Date Amount 12466 07-12 $4,166.67 12468 07-13 $455.81 12470 07.15 $106.74 12467 07-12 $4,539.52 12469 07-16 $56.67 DAILY ENDING BALANCE Date Balance Date Balance Date Balance o� 07-01 $5,444.77 07-13 $5,535.82 07-27 $5,432.41 j 07-09 $14,697.82 07-15 $5,429.08 07-31 $5,434.83 07-12 $5,991.63 07-16 $5,372.41 o � w� �— V b � O :*ARNINGS SUMMARY Below is an itemization of the Earnings paid this period. •• Interest Paid This Period $2.42 Annual Percentage Yield Earned 0.45 % Interest Paid YTD $15.94 Days in Earnings Period 31 Earnings Balance $6,335.57 MEMBER FDIC NYSE Symbol "PB•• i`eNoert ©iHS Issued 08/12/21 Source Description Source Totals Report Calhoun Indigent Health Care Batch Dates 08/01/2021through 08/01/2021 For Source Group Indigent Health Care For Vendor. All Vendors Amount Billed Amount Paid 01 Physician Services 5,993.00 517.10' 02 Prescription Drugs 103.63 103.53, 08 Rural Health Clinics 1,558.00 1,414.25i 14 Mmc-Hospital Outpatient 6,779.02 2,204.18✓ 15 Mmc - Er Bills 7,423.00 2,375.36✓ Expenditures 21,902.19 6,660.06 Reimb/Adjustments -45.64 -45.64 Grand Total 21,866.65 6,614.42 EXPENSES 4,166.67 10,781.09 COPAYS <50.00> TOTAL 10,731.09 APPROVED ON AUG 19 2021 BY CALHOUN -COUNTY AUMTOR ©IHS Issued 08/12/21 Source Description Source Totals Report Calhoun Indigent Health Care Batch Dates 02/01/2021 through 08/01/2021 For Source Group Indigent Health Care For Vendor. All Vendors Amount Billed Amount Paid 01 Physician Services 16,161.00 1,706.86 01-2 Physician Services -Anesthesia 1,170.00 262.17 02 Prescription Drugs 751.69 751.69 08 Rural Health Clinics 4,282.00 4,082.13 14 Mmc - Hospital Outpatient 78,646.07 25,291.60 15 Mmc - Er Bills 21,811.00 6,979.52 Expenditures 123,043.49 39,295.70 Reimb/Adjustments-221.73 -221.73 Grand Total 122,821.76 39,073.97 EXPENSES 29,166.69 68,240.66 COPAYS <510.00> TOTAL 67,730.66 MEMORIAL MEDICAL CENTER CHECK REQUEST P CALHOUN COUNTY INDIGENT ACCOUNT Date Requested: 08/16/21 A FOR ACCT. USE ONLY Y ON, 's Imprest Cash nA/PCheck E Mail Check to Vendor E , _ ,< t •?,,:5, ' 'F = ❑ Return Check to Dept AMOUNT $50.00 G/LNUMBER: 50240000 EXPLANATION: TO TRANSFER INDIGENT CO PAYS FROM OPERATING ACCOUNT TO INDIGENT ACCOUNT REQUESTED BY: Mayra Martinez _ AUTHORIZED BY:u RUN DATE: 08/13/21 MEMORIAL MEDICAL CENTER PAGE 125 TIME: 08:57 RECEIPTS FROM 07/01/21 TO 07/31/21 RCMRBP G/L RECEIPT PAY CASH RECEIPT DISC COLL GL CASH NUMBER DATE NUMBER TYPE PAYER AMOUNT AMOUNT NUMBER NAME DATE .SNIT CODE ACCOUNT ._- _------------------------------------------ 50200.000 07/30/21 595169 IN .------------------------- VHA OFFICE OF COMMU 1587.43- ---------------------------------------------------------- 1587.43- 00/00/00 MRP 2 50200.000 07/30/21 595173 IN CHAMP VA 343.54- 343.54- 00/00/00 MRP 2 50200.000 07/30/21 595188 IN VHA OFFICE OF COW 2873.91- 2873.91- 00/00/00 MRP 2 50200.000 07/30/21 595329 IN HOMA11.4 - OUTPATIENT .00 .00 00/00/00 MRP 2 50200.000 07/30/21 595556 IN ALL SAVERS 4336.67- 4336.67- 00/00/00 MRP 2 50200.000 07/30/21 596535 IN GREAT SOUTHERN 11666.63- 11666.63- 00/00/00 MRP 2 50200.000 07/30/21 595730 IN ENTRUST 342.50- 342.50- 00/00/00 MRP 2 50200.000 07/07/21 592825 IN ALL SAVERS 158.00- 158.08- 00/00/00 RC 2 50200.000 07/07/21 593127 IN COMMUNITY HEALTH CH 328.13- 328.13- 00/00/00 RC 2 50200.000 07/08/21 593225 IN BOON CHAPMAN 21.25- 21.25- 00/00/00 RC 2 50200.000 07/12/21 593430 IN AETNA U S HEALTHCAR 92.55- 92.55- 00/00/00 RC 2 50200.000 07/12/21 593437 IN GOLDEN RULE 13.10- 13.10- 00/00/00 RC 2 50200.000 07/13/21 593600 IN INT BENEFITS ADMINI 37.35- 37.35- 00/00/00 RC 2 50200.000 07/13/21 593604 IN INT BENEFITS ADMEN 55.05- 55.05- 00/00/00 RC 2 50200.000 07/13/21 593653 IN CIGNA HEALTHCARE 93.94- 93.94- 00/00/00 RC 2 50200.000 07/13/21 593656 IN CIGNA BEALTECARE 79.82- 79.02- 00/00100 RC 2 50200.000 07/13/21 593660 IN CIGNA HEALTHCARE 100.15- 100.15- 00/00/00 RC 2 50200.000 07/13/21 593674 IN CIGNA HEALTHCARE 81.75- 81.75- 00/00/00 RC 2 50200.000 07/13/21 593680 IN CIGNA HEALTHCARE 200.09- 200.09- 00/00/00 RC 2 50200.000 07/13/21 593682 IN CIGNA HEALTHCARE 181.26- 181.26- 00/00/00 RC 2 50200.000 07/13/21 593604 IN CIGNA HEALTHCARE 95.01- 95.01- 00/00/00 RC 2 50200.000 07/15/21 593854 IN ALL SAVERS 103.30- 103.38- 00/00/00 RC 2 50200.000 07/16/21 593925 IN ALL SAVERS 168.60- 168.68- 00/00/00 RC 2 50200.000 07/16/21 59392B IN ALL SAVERS 13.10- 13.10- 00/00/00 RC 2 50200.000 07/16/21 593948 IN STANDARD LIFE INSUR 53.55- 53.55- 00/00/00 RC 2 50200.000 07/20/21 594252 IN ALL SAVERS 74.25- 74.25- 00/00/00 RC 2 50200.000 07123/21 594537 IN MERITAIN HEALTH 60.01- 60.01- 00/00/00 RC 2 50200.000 07/26/21 594782 IN CIGA HEALTHCARE 107.64- 107.64- 00/00/00 RC 2 56200.000 07/26/21 594784 IN CIGNA HEALTHCARE 75.54- 75.54- 00/00/00 RC 2 50200.000 07/26/21 594786 IN CIGNA HEALTHCARE 326.63- 326.63- 00/00/00 RC 2 50200.000 07/27/21 594921 IN UMR 584.27- 584.27- 00/00/00 RC 2 50200.000 07/28/21 595013 IN CIGNA HEALTHCARE 70.83- 70.83- 00/00/00 RC 2 50200.000 07/28/21 595017 IN CIGA HEALTHCARE 68.05- 68.05- 00/00/00 RC 2 50200.000 07/28/21 595020 IN CIGA HEALTHCARE 96.08- 96.00- 00/00/00 RC 2 50200.000 07/3D/21 595927 IN CIGNA HEALTHCARE 111.49- 111.49- 00/00/00 RC 2 50200.000 07/30/21 595932 IN CIGNA HEALTHCARE 128.83- 128.83- 00/00/00 RC 2 50200.000 07/30/21 595934 IN CIGNA HEALTHCARE 75.76- 75.76- 00/00/00 RC 2 50200,000 07/30/21 595939 IN CIGNA HEALTHCARE 75.54- 75.54- 00/00/00 RC 2 **TOTAL** 50200.000 COMMERCIAL INS. -ADS -269256.19 50240.000 07/23/21 594503 CA 10.00 10.00 00/00/00 FAG 2 50240.000 07/02/21 592296 CA 10.00 10.00 00/00/00 PLB 2 50240.000 07/07/21 592608 CA 10.00 10.00 00/00/00 PIN 2 50240.000 07/28/21 594812 CA 10.00 10.00 00/00/00 PLB 2 50240.000 07/28/21 594957 CA 10.00 10.00 00/00/00 PIE 2 **TOTAL** 50240.000 COUNTY INDIGENT COPAYS 50.00 50420,000 07/27/21 594762 CE MMC VOLUNTEERS 100.00 100.00 00/00/00 PIE 2 **TOTAL** 50420.000 GIVING TREE DDNATIOH-OTHBR REV 100.00 50510.000 07/19/21 593939 VI CAFE 379.37 379.37 00/00/00 KAN 2 January February March April May June July August September October November December Calhoun County Indigent Care Patient Caseload 2021 Approved Denied Removed Active Pending 2 0 0 11 5 0 0 0 11 7 1 1 2 10 5 2 0 0 12 6 0 0 1 11 9 1 2 1 9 2 Monthly Avg 1 1 1 11 6 December 2020 Active 9 Number of Charity patients 202 Number of Charity patients below 100% FPL 71 Calhoun County Pharmacy Assistance Patient Caseload 2019 January February March April May June July August September October November December Approved Refills Removed Active Value 7 0 0 7 $8,589.00 4 0 0 11 $10,869.00 2 6 1 12 $14,515.00 2 2 0 14 $14,719.00 1 3 0 15 $14,765.00 3 5 0 18 $22,563.00 YTD PATIENT SAVINGS $86,020.00 Monthly Avg 3 3 0 13 $14,336.67 0 December 2020 Active 87 C , I t Memorial Medical Center Nursing Home UPL Weekly Nexion Transfer Prosperity Accounts 8/23/2021 PMNOva arcwm Retinnme N rtl N Mumber eaUnu aXsfer-0v Ga7dei`tCitl"{E 30,06139 20,SH.90 Noee. Onry6abnnf o/prcrSS.W9 wLl he [roniJ<md re tilt nvrvna home. Npttl: EaN pnpum hppa bpPe6abn[epJ5300 NerMMCd<ppGted tl ppen a[rouni , "O Pmdi., ramyiegmntne +\mWnL to tie TDm(er.<a tp Nurime 5T,106Il9 eB,3eA60 Batik Balan:e S7.206.29 Vinan[! Ler+l �t. Saian;e I00.00 Meddare npryeMexeOla MeW' 8.731171/ JULY INTEREST 361i ✓ BUG INTEREST SEP INTEREST / Rdlua Oabnn/TraM3erant 3aA6a L/ aaetmec'. lawn Melln, fEO e1Z3R011 P:\MX Weekly ttantln s\NX VPl l++Ml[r Summary\3C$1\Ru{'+tt\NH YPtirantlnlummary 6 ]3:1 _w+ V� SY w� Tea^+heaul � NIB/}BII SY.NFONNPWHnm M3i40tMHM[[ 8/ll/ECtI RIB!JPAJ14f IPSi BFCOSi1Mi V3fG555BJ691J9 GB19 NI9/EOJI CR IIJ 1,59E JB B1191JBI1 «IlJ 190i54 B/I91EOt: La tI3 Mp« B/19/}BEI « 115 E6 11 B/19/SBJI (It ila N I9/2 CF ll6 N l9!IBJI Cepmrt B/19/SBII iS5S1JMW NASi OFCUSJ1Mt5UBG555BJ491) 9 55' 6 MMCPO0.TGH UIPP/4mpi6l NH Transler_ / (Pem E Wyy/«mel apu WvvT PORTfIN 3,OG. W 3•W: W a.13651 a.11451 B93so B91 so B!10/14}t XOvrtiS %`LUiIpXX(MIMpn11616P}]33WCOL36 :,}B]33 ].]L!13 1!xWtW l XMLMNUMPXSVCMCMIMPMI tIMW)illlUll E � J SlA)9.s1 t 8/23/2021 Quick View Select Quick View Accounts Account Number 1 Name Account Type Treasury Center Select Group Groups Atltl Group L DOA Dr Data repoetl as o: Aug T?. 262' Account Number Current Balance Available Balance Collected Balance Prior Day Balance Number of Accounts: 15 $6,574,325.34 $7,108.457.33 $6,574,325.34 $6,655.919.08 '4551 CAL CO INDIGENT 55,372.42 55.37242 $5.37242 55.372 42 HEALTHCARE '4454 MEMORIAL MEDICAL I / 557.206.29 / $71.909,23 S57206.29 Sit'93. 11 NH GOLDEN CREEK HEALTHCARE '4365 MEMORIAL MEDICAL $535.7'. 5535 71 $535 71 S535.71 CENTER - CLINIC SERIES 2014 '4357 MEMORIAL MEDICAL S4-93.330.83 54,770,739.35 54,593,330.83 54.684.336.69 CENTER - OPERATING '4373 MEMORIAL MEDICAL 5431.30 S431.30 $431.30 S431.30 CENTER - PRIVATE WAIVER CLEARING '4381 MEMORIAL MEDICAL c 533,_16.64 $78,386.61 $33.916.64 536,93292 CENTER NH ASHFORD '4403 MEMORIAL MEDICAL 5182,076.83 5209.140.84 5182.076.83 55867742 CENTERINH BROADMOOR 4411 MEMORIAL MEDICAL 516.62540 S6"c.55644 $16625.4C 51565184 CENTER/NH CRESCENT 4440 MEMORIAL MEDICAL S2C.007.3t 547797.78 $20A0731 520:>599:9 CENTER; NH FORT BEND -4438 MEMORIAL P4EDICAL 5150.191.47 St79.153.89 5150.191.47 5145.568.33 CENTER; SOLERA AT WEST HOUSTON 2 IM btMC-MONEY MARKET 51.108J2449 $1 108.12449 S1.108.t2449 S1.tC8.+.2c FUND MMC-NH BETHANY MN S306596.43 S320928.01 5306.59643 $304.360.59 SENIOR LIVING 'S441 MMC -NH GULF POINTE 515 657.60 515.687.60 515.687.60 $i 616 70 PLAZA - MEDICAREIMEDICAID '5433 MMC -NH GULF POINTE $42.520.04 596.380.63 542.52C.04 5'29.32043 PLAZA- PRIVATE PAY 3407 MMC-NH TUSCANV 541.702.58 5137,313A3 $11.702.58 $27715.2C VILLAGE r https:ilprosperity.olbanking.com/onlineMessenger 1/1 Memorial Medical [enter Nursing Home UPL Weekly HMG Transfer Prosperity nccadnt5 8/23/2021 .-.".a. 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ECHO HCCUIMPMT 746001�111 ii0000A8R0i 3/17/2021 HMO ANAI HINIFE OCLAHAMP06 NOS242M556i2 8/11/2021 INMPIIAC NADEAI XCCUIMPMi61i9B1i2000010S 811W.23 Rfi,A NO3 HCCUIMPAR 39110912903110WPi5615 8/W2D21 WIRE OOL XMG S[0.VICE5.4C B/IU2021 HIIB ECXO XCCUIMPMi 1i6003i11ii0000283825 L'I812021 NHB ECRO XCC1AmIP� ]i80Wi113i0pW 283825 W18/2021 HUB ECHO HCCUIMPMT 146003i11 ii0000283825 8/IS/2021 HUB ECHO HCCIAIIIIPAET 1i6003i11+IW00183825 WIS12021 HMO ECHO HCCUIMPAIT746003413 ii0DOW83825 8120/2021 HUB ECHO MCCWMPMT UW3411 4aW00233016 9/20/2021 XOMANAINS CO MCCUI1111.161.982.10000556i 11 8/20/1021 RUMANIA OU 0158 XCCLAIPIPAIT 62i9R142.0.11% MMceoxnoN co"VICE"MAO NN T—Mf,,OaE TRn�MO OIPPicamP2 QIPP/Cam92 QIPP/Comp! l,L, WEPT, PORTION 5.920.93 6.93033 y52955 :31955 1 U5019 - IOSU 19 aiSiJ. iAi>6 6.90 ea59a 16391 lili3 lg.tso Do - :9.1s. oc S6.UO6.la / - 1B6. 10 - S¢i i0 3.0]253 - 3^.0153 i54R al aR 206 ai :OE is 1052. IU526 - 5029 50 29 - 7aWac 7.4uvw 5.149.32 - 5./i932 56�8Z396.W i3396.03 PANIC PORTION Y QIPP/Q1mPi& NN Tg.St".0 [ TnnAeMO QIPP/CPmOI QIPP/O-gIZ NPP/CUm9l W... COPPT PORTION 8/IB12021 HEALTH HAREM SVC HCCUIMPMT Pa6W3i113013 Z J 4IOL20 4.10120 8119/2021 OEPOSIT 3,392.SO E3W S3 312012021 HEALTH HUMAN ll2 NCCLHAIPAET I]if003i1130132 - 7.870 SO - TSI09p 13.3]LO3 153]1.03 S6.D06.4 6].id-06 9.)6iA6 8/23/2021 Treasury Center Quick View Select Quick View Accounts Select Group Account Number / Name Groups A:;tl G cup Account Type Search All uata repcnea as of Aug 2a DDA Account Number Current Balance Available Balance Collected Balance Prior Day Balance Number of Accounts: 15 $6,574,325.34 57,108,457.33 56,574,325.34 $6,655.919.08 •4551 CAL CO INDIGENT 55.372.42 $5.37242 55.37242 $5.37242 HEALTHCARE '4454 tdEMORIAL MEDICAL / 557.206.29 $71909.23 $57.206.29 $8 793.11 NH GOLDEN CREEK HEALTHCARE '4365 MEMORIAL MEDICAL $535971 $535.71 $535.71 5535 71 CENTER - CLINIC SERIES 2014 -4357 MEMORIAL MEDICAL 54593.330.83 54.770.739.35 S4.593.330.83 54.884,33E 69 CENTER - OPERATING '4373 MEMORIAL MEDICAL S431.30 5431 30 S431.30 S431.30 CENTER - PRIVATE WAIVER CLEARING '4381 MEMORIAL MEDICAL $33.916.64 578.386.61 $33.916.64 53693252 CENTER NH ASHFORD -4403 MEMORIAL MEDICAL 5182.076.83 5209.140.84 $182.076.83 558.677A2 CENTER I NH BROADMOOR '4411 MEMORIAL MEDICAL $16.625.40 S66,55644 $16,62540 $16,851. 84 CENTER / NH CRESCENT '4446 MEMORIAL MEDICAL S20.007.31 S47 797.7E $20,007.31 520.559 93 CENTER/NH FORT BEND '4438 MEMORIAL MEDICAL $150.191.47 $179.153.39 5150.191.47 5145.568.33 CENTER! SOLERA AT WEST HOUSTON '2998 MMC -MONEY MARKET 51.108.124.49 S1. 108.124.49 51.108.124.49 51.108.12449 FUND 5506 MMC-NH 6ETHANY 5306,596.43 $320 '.'28.01 S306.59643. 5304.88059 SENIOR LIVING '5441 MMC-NH GULF POINTE 515.687.60 ✓/ $15.687.60 S1568760 $7.81670 PLAZA- MEDICARE/MEDICAID 'S433 Mh7C -NH GULF POINTE 542.320.04 596,38063 542520 04 529.321::3 PLAZA - PRIVATE PAY '3407 MMC -NH TUSCANY S41,702 58 $137.313.03 541.70258 527.715.20 VILLAGE r https://pmspemy.olbanking.com/onlinehlessenger 1!1 wavpenry <¢auns 9)33ROd1 TmH/MxiM{ ..,,a cv.Sf PA W.e. L>v:a.�. na�a[ay....rcr45lYirn Ml rp.nar.u-a.:... MnuM:oM OrWx� !rw 3a.. t..r+n ••..:• ar! i+W��rn�raWmWlnq µ e.��?rV ialuu Wrnr(ImnYn4n1 Ill)IA1 a/ Ywn.a�.p.n.Ra 151somi3rtlliie ' x _ _ 811712021 Molina KC of TK HCCUIMPMT PNI295717894420D 8/17/2021 Molina HC of TK HCCWMPMT PN12757179944200 e117/2021 NOVITNS SOLUTION HCOPIMPMT696201420000119 9/18/2021 WIRE OUTUN MR ENTERPRISES, LLC 8/19/2021 CK ID49 8/19/2021 CK IOi6 e119/2021 CK 1637 8/19/2021 CK 3038 0/19/2021 CK 10a5 8/19/2021 CK 1W4 8/19/2021 Deposit 8/20/2MI CK 10a3 9/2012021 KS PLAN NDMINIST HCCLRIMPMT 17911IM028760 MMC PORTION QIPP/Comps Transfer-0ut Tmnskrin QIPP(EOTPI QIPP/Comp2 QIPP/[omD3 81aPse QIPP JNH POflT10N 1,232.22 - 1.232.22 868.43 S63 43 447.08 - 447,08 17slo.80 - - 84619 1.592 98 1,801.56 86$.W 26.33 19372 24,514.85 - 24.51485 553.62 14,54000 14.51000 23,392.00 a1,60258 - - 41,602 58 r ° 8F3/2021 Quick View Select Quick View Accounts Account Number / Narne Account Type Search F All Account Number Current Balance Number of Accounts: 15 $6,574,325.34 '4551 CAL CO INDIGENT $5.37242 HEALTHCARE '4454 MEMORIAL MEDICAL i NH GOLDEN CREEK S57.206.29 HEALTHCARE '4365 MEMORIAL MEDICAL CENTER - CLINIC SERIES 2014 '4357 MEMORIAL MEDICAL CENTER - OPERATING --1373 MEMORIAL MEDICAL CENTER -PRIVATE WAIVER CLEARING '4381 MEMORIAL MEDICAL CENTER iNH ASHFORD '4403 MEMORIAL MEDICAL CENTER/NH BROADMOOR '4417 MEMORIAL MEDICAL CENTER 1 NH CRESCENT '4446 MEMORIAL MEDICAL CENTER: NH FORT BEND •4438 MEMORIAL MEDICAL CENTER /SOLERA AT WEST HOUSTON '2998 MMC -MONEY MARKET FUND '5506 MMC -NH BETHANY SENIOR LIVING '5441 MMC -NH GULF POINTE PLAZA- fdEDICARE/MEDICAID 'S433 MMC -NH GULF POINTE PLAZA - PRIVATE PAY '3407 MMC -NH TUSCANY VILLAGE https:/iprosperity.albanking.comionlineMessenger S535.71 S4.593.330.83 $431.30 S33.916.64 S182.076.83 S16.625.40 S20.007.31 S150.191.47 S1. 108.124.49 $306.596.43 S15.687.60 S42.520.04 $41 702.58 J Treasury Center Select Group Groups tia Grp up Available Balance $7.108,457.33 $5.372,42 S71.909.23 S535.71 S4.770.739.35 S431.30 $ 7 9.336.61 S209.140.84 S66,556.44 S47,797.78 S179.153.89 S1.108.124A9 S320.928.01 S 15.687.60 S96,380.63 S137.313.03 Data Collected Balance $6.574,325.34 $5.372 42 S57.206.29 S5351,7 $4.593.330 83 S431.3C $33.916.64 S182A76.83 $16,625.40 S20.00731 $150.191.47 St. 1G3.'24A9 S306.596A3 S15.687.60 542 520.04 S41.702.58 aS 31 .4uo la. 2CZ'. L Prior Day Balance $6,655.919.08 S5.372A2 S8 793 11 553571 $4.884.338.69 S431.30 S3c.93292 S58.677.42 S16,851 84 $20.559.9 i S145.568.33 S1. 108.124 4S $304880.59 57.81670 S29.320.43 S2771520 1.1 r r ' Memorial Medical Center Nursing Home UPL Weekly HSLTransfer Prosperity Accounts 8/23/2021 Peen.. Pending Rmaunl In Re L[[wnl andmMg MCNeare n-ifi—dw XurweNeme _Nunher 4knee UemkeAul renJee In eYrlleaM Re i 'ak'n n klame n3ce" N306A3i9Ie 961.]! IYd.J3192 - ee 1fri,f9u.3 variance Leave .seance )NC9 en, INlFRFi! JI.9l MI41H1FREs! Sp INTEREST ,idi.. eal—R,.ease,4m1 g l 306.aE3.9E f / wm e: CnMhabem v/wn55,IXV mJhenvm/erreJm Menvtxo te a:'va•M �l IE� Nmed: fvN arrwmhor ohmepalann v/$IM�hat MMC dewmMty n n. oeaum. lawn MYM, CEO IV 1/21(3011 V Q:V nx x te•n "den"- uPt nrnJn S.mman V R:\a�pn\lax vel "..I, Sunman 12111.,u r + 1 - R T a 8/ibR021 Dtpppt 0/17/2G21 Oepos,t W17/2021 NOVITAS SOLUTION NCCLAIMPMT 676iH1 420DW119 9/19/2021 WIRE OUT BETNANY SENIOR LIVING, LTD WIV2021 D.pp e/19/2021 Oepovi U1912021 Deposit 8/19/2021 Deposlt 8/19/2021 Deposit 8/19/2021 NOVITAS SOLUTION HCCLAIMPMT 676E8142MWI39 8/19/2021 HEALTH HUMAN SVC HCCL U%IPFIT 17A600U113D162 SIW2021 DeppNt e/20=1 HOSPICE OF 50 Ti VEN DORS NF 9 I WIW96RT MMC PORTION QIPP/WmP< T"nshf4DYt Tnn5l6nln QIPP/COmpl QIPP/COmP2 QIPP/COm13 &Lapse QIpPT1 "PORTION 3.4i0. W 3A31161.613 76 - 1.613.fi 49 6 81: 6.819.64 J8.9Bi.J3✓ - 258.13 - 268.11 EASE 71 - 9A56 71 24.73141 - 24.73141 -6.175.59 - AS.S75.51 L22599 - 132599 203.176.35 - 203.17635 5.75053 Sc 70000 NO JN 00 ]8.96A.R �306A23.92 306 1 r ' 8113.2021 Quick View Select Quick View Accounts Account Number I Name Account Type Treasury Center Select Group Groups Atlo � DOA Data repanen as of Aur %"i 26" Account Number Current Balance Available Balance Collected Balance Prior Day Balance Number of Accounts: l5 $6,574,325.34 S7,108,457.33 $6,574,325.34 S6,655,919.08 '4551 CAL CO INDIGENT S5,372.42 55.372.42 S5.372A2 S5.37242 HEALTHCARE '4454 MEMORIAL MEDICAL / NH GOLDEN CREEK $57.206.29 S7' 09.23 557,200'.29 S8.793. 11 HEALTHCARE '4365 MEMORIAL MEDICAL CENTER - CLINIC SERIES $53571 $53571 S535.71 S535.11 2014 '4357 MEMORIAL MEDICAL S4,593.330.83 S4.770.739.35 S4.593.330 83 $4,884.338 69 CENTER -OPERATING '4373 MEMORIAL MEDICAL CENTER - PRIVATE $431.30 5431.30 $43i.30 n 5431.30 WAIVER CLEARING '4381 MEMORIAL MEDICAL S33.916.64 S78,386.61 S33916.64 536.932.92 CENTER/NH ASHFORD '4403 MEMORIAL MEDICAL CENTER / NH $1 g2.076.83 $209,140.84 S182.076.83 556.677.42 BROADk10OR '4411 MEMORIAL MEDICAL S16,625.40 S66.556.44 $1662540 S16.851.84 CENTERINH CRESCENT '4446 MEMORIAL MEDICAL S20.007.31 S47.797.78 S20.007.31 520 5599 CENTER INH FORT SEND '4438 MEMORIAL MEDICAL CENTER I SOLERA AT S150.191 .r7 S179.153.89 5150.191 47 5145.565 33 WEST HOUSTON '2998 MMC-MONEY MARKET $1.108.124.49 S1.108.124.49 S1.108.124.49 S1, 108. 124,49 FUND `S506 MMC -NH BETHANY S306,596.43 S320.928.01 S306.596.43 S30.1 8505.,n SENIOR LIVING '5441 MMC -NH GULF POINTE PLAZA- $15.68760 S15,687.60 S15.687.60 S7.81670 MEDICARE/MEDICAID 'S433 MMC -NH GULF POINTE S42.520.04 S96,380.63 - $42.520.04 S24.32043 PLAZA -PRIVATE PAY '3407 MMC-NH TUSCANY VILLAGE S41,702.58 $137.313.03 $41, 702.5a $27.715.2C httpsl/prosperity.albanking.mm/onlineMessenger 1J i 8/19/2021 v ' tmp_cw5report6605249783173942566.html MEMORIAL MEDICAL CENTER 08/19/2021 0 AP Open Invoice List 15:25 ap_open_invoice.template Dates Through: Vendor# Vendor Name Class/ Pay Code 11820 FORTBEND HEALTHCARE CENTEI ✓ Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 081721 08/18/2021 O6/17/2021 09/09/2021 52.66 0.00 0.00 52.66 MEDICARE REPAYEMT Vendor Totals: Number Name Gross Discount No -Pay Net 11820 FORTBEND HEALTI 52.66 0.00 0.00 52.66 RGnGrr. Sunvr, ry Grand Totals: Gross Discount No -Pay Net 52.66 0.00 0.00 52.66 file:///C:/Users/mmckissack/cpsilmemmed.cpsinet.comlu88150/data_5/tmp_cw5report6605249783173942566.html 1/1 8/19/2021 tmp_cw5mport4222933241234482626.html MEMORIAL MEDICAL CENTER 06/19/2021 0 AP Open Invoice List 15:23 ap_open_invoice.template Oates Through: Vendor# Vendor Name Class Pay Code 11832 BROADMOOR AT CREEKSIDE PAF Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 081721 08/18/2021 08/17/2021 09/09/2021 3,603.21 0.00 0.00 3,603.21 MEDICARE REPAYMENT Vendor Totals: Number Name Grass Discount No -Pay Net 11832 BROADMOOR AT C 3,603.21 0.00 0.00 3,603.21 Repnr1 Summary Grand Totals: Gross Discount No -Pay Net 3,603.21 0.00 0.00 3,603.21 file:///C:/Users/mmckissack/cpsilmemmed.cpsinet.com/u88150/data_5/tmp_cw5report4222933241234482626.html i/i 811912021 tmp_cw5report7270476219572347071.html 1 08/19/2021 MEMORIAL MEDICAL CENTER 0 15:24 AP Open Invoice List Dates Through: ap_open_invoice.template Vendor# Vendor Name Class Pay Code 11824 THE CRESCENT Invoice# Comment Tran Dt Inv Dt Due Ot Check Dt Pay Gross Discount No -Pay Net 072721A 07/31/2021 07/27/2021 10/07/2021 5,760.00 0.00 0.00 5.760.00 TRANSFER N0 j"wK1( V + �. N0ciU i)A 081721 ""7' kRt(. ( 08/18f2021 09/MENT1 3.185.56 0. 0 0.00 3,185.56 DICA E R MEDICARE REPAYMENT ✓ Vendor Totals: Number Name Gross Discount No -Pay Net 11824 THE CRESCENT 8,945.56 0.00 0.00 8,945.56 t ,ummz z, Grand Totals: Gross' Discount No -Pay Net 8,945.56 0.00 0.00 8,945.56 _- _ Yz=TQe file://!C:/Users/mmckissack/cpsi/memmed.cpsinet.com/u88150/data_5/tmp_cw5report7270476219572347071.htm1 1/1 8/19/2021 tmp_cw5report6403435237965915917.html MEMORIAL MEDICAL CENTER 08/19/2021 0 AP Open Invoice List 15:19 ap_open_invoice.template Dates Through: Vendor# Vendor Name Class Pay Code 11836 GOLDENCREEK HEALTHCARE Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 072821 07/31/2021 07/28/202,,1 340.25 0.00 0.00 340.25 rr'�ii10/07/2021 TRANSFER NR IfflAWi (L Wi f cVoLi'f,X I/lfi MAWiL tA'uj` 072921B 07/31/2021 07/29/2021 10/07/2021 45.000 0.00 45.00 TRANSFER It k 072921 A 07/31/2021 07/29/2021 10/07/2021 90.60 0.00 0.00 90.60 - TRANSFER t` 00.00 072921 07/31/2021 07/29/2021 10/07/2021 1,026.66 0.00 0.00 1,026.66 TRANSFER It U 080921 08/18/2021 08/09/2021 09/09/2021 8,273.02 0.00 0.00 8,273.02 MEDICARE REPAYMENT Vendor Totals: Number Name Gross Discount No -Pay Net 11836 GOLDENCREEK HE 9,775.53 0.00 0.00 9,775.53 F:=oor; Summar; Grand Totals: Gross Discount No -Pay Net 9,775.53 0,00 0.00 9,775.53 •�-� i " %iSll file:///C:lUsers/mmckissack/cpsi/memmed.cpsinet.comlu881501data_S/tmp_cw5report6403435237965915917.html 1/1 8/19/2021 tmp_cw5report2537079020474360200.html MEMORIAL MEDICAL CENTER 08/19/2021 0 AP Open Invoice List 15:31 ap_open_invoice.template Dates Through: Vendor# Vendor Name Class Pay Code 12696 GULF POINTE PLAZA Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 072621 07/31/2021 07/26/2021 10/07/2021 6,982.14 0.00 0.00 6,982.14 ✓ L TRANSFER Nd jnb iXjt(2 961VLf CWoSt'iCC� 1 M-h fikr'LC DQ81w'il 072721 07/31/2021 07/27/2021 10/07/2021 17,071.71 0.00 0.00 17,071.71 ✓ TRANSFER tr 1r 072821 07/31/2021 07/28/2021 10/07/2021 231.20 0.00 0.00 231.20 ✓ TRANSFER r1 rr 073021 07/31/2021 07/30/2021 10/07/2021 3,125.00 0.00 0.00 3,125.00 TRANSFER It Vendor Totals: Number Name Gross Discount No -Pay Net 12696 GULF POINTE PLA2 27,410.05 0.00 0.00 27,410.05 Grand Totals: Gross Discount No -Pay Net 27,410.05 0.00 0.00 27,410.05 file:///C:/Userslmmckissacktcpsilmemmed.cpsinet.com/u88l5C/data_5/tmp_cw5report2537079020474360200.html 1/1 8/19/2021 tmp_cw5report2299285234614716189.html MEMORIAL MEDICAL CENTER 08/19l2021 p AP Open Invoice List 15:20 ap_open_invoice.template Dates Through: Vendor# Vendor Name Class Pay Code 13004 TUSCANY VILLAGE Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 072621 07/31/2021 07/26/2021 10/07/2021 2,644.46 0.00 0.00 2,644.46 ✓ TRANSFER �g `Vtj0W tUL p�K%C�l�]OSi�u,(. «� 'KW-L pI%l 072721 07/31/2021 07/27/2021 10/07/2021 8,466.50 ()D.00 0.00 8,466.50 ✓ TRANSFER It B 072821 07/31/2021 07/28/2021 10/07/2021 11.93 0.00 0.00 11.93 TRANSFER 1t 11 072921 07/31/2021 07/29/2021 10/07/2021 8,389.13 0.00 0.00 8,389.13 tit TRANSFER it 073021 07/31/2021 07/30/2021 10/07/2021 16,243.00 0.00 0.00 16,243.00 TRANSFER " it 080921 08/18/2021 08/09/2021 09/09/2021 1,562.24 0.00 0.00 1,562.24 MEDICARE REPAYMENT Vendor Totals: Number Name Gross Discount No -Pay Net 13004 TUSCANY VILLAGE 37,317.26 0.00 0.00 37,317.26 Grand Totals: Gross Discount No -Pay Net 37,317.26 0.00 0.00 37,317.26 file:///C:lUsers/mmckissack/cpsilmemmed.cpsinet.com/u88150fdata_5/tmp_cw5report2299285234614716189.html ill 8/19/2021 tmp_cw5report867160887141116747.html 08/19/2021 MEMORIAL MEDICAL CENTER 0 15:29 AP Open Invoice List Dates Through: ap_open_invoice.template Vendor# Vendor Name Class Pay Code 12792 - BETHANY SENIOR LIVING Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 072621 07/31/2021 07126/20211- 43,584.32 0..0000�0 0.00 43,584.32 tt1'i110/07/2021 TRANSFER Nn lyjjlJhKfj, py1Kb (J�gp05i%c..� V IM� L O?L J..,� illl{1M 0727218 07/31/2021 07/27/2021 10/07/2021 1,178.20 0.00%0 0.00 1,178.20,/ TRANSFER It _ U 072721A 07/31/2021 07/27/2021 10/07/2021 927.50 0.00 0.00 927.50,-' TRANSFER l• 11 072821 07/31/2021 07/28/2021 10/07/2021 50.45 0.00 0.00 50.45 TRANSFER k rr LJ 072921 07/31/2021 07/29/2021 10/07/2021 978.23 0.00 0.00 978.23 ✓ TRANSFER tI It 073021C 07/31/2021 07/30/2021 10/07/2021 743.35 0.00 0.00 743.35 ✓ TRANSFER It 11 0730218 07/31/2021 07/30/2021 10/07/2021 3,220.38 0.00 0.00 3.220.38 ✓ TRANSFER 1% 11 081721 O8/18/2021 08/17/2021 09/09/2021 1,477.01 0.00 0.00 1,477.01✓ MEDICARE REPAYMENT Vendor Totals: Number Name Gross Discount No -Pay Net 12792 BETHANY SENIOR 1 52,159.44 0.00 0.00 52,159.44 Grand Totals: Gross Discount No -Pay Net 52,159.44 0.00 0.00 52,159.44 file:/IlC:/Users/mmckissack/cpsi/memmed.cpsinet.comlu88150/data_5/tmp_cw5mport867160887141116747.html 1/1 !$ }� §| !!!r �k)) §t)) 2t!#g � 1| ) § i { � ; I I a : !) f ! 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Cut un aIP/fpmpl aM/(Amp2 aDprCnm 1 ° AXPO0110X - IiMW E.W121 1.%9 J0 I i.J 41 35 b936 3.%v 41 1%J9 U. 35 W9.25 ' 1t569 1IIII 14601p$ 12569 l9.v1t tJ✓ 245m J6/ - 4.91I62 R.9913i 101G 66.J66 Jt Jl iM 1J - 661LI J$ / ..i%fi sp � Jl]pp )5162 I,9m W S.l]S 2f S.11116 WA]SJ2 l5p.p65.m z%.asm do9.am.n .m.NpJ9 ' 8;'23/2021 Quick View Select Quick View Accounts Account Number / Name Account Type IF Search qp DDA Account Number Current Balance Number of Accounts: 15 $6,574,325.34 '4551 CAL CO INDIGENT 55.372.42 HEALTHCARE '4454 MEMORIAL MEDICAL / NH GOLDEN CREEK 557.206.29 HEALTHCARE 'm MEMORIAL MEDICAL CENTER - CLINIC SERIES 5535.71 2014 '4357 MEMORIAL MEDICAL $4,593,330.83 CENTER -OPERATING '4373 MEMORIAL MEDICAL CENTER - PRIVATE S431.30 WAIVER CLEARING '4381 MEMORIAL MEDICAL 533,916,64 CENTER / NH ASHFORD '4403 MEMORIAL MEDICAL CENTER i NH 5182,076.83 BROADMOOR '4411 MEMORIAL MEDICAL 516.62540 ✓ CENTER / NH CRESCENT '4446 MEMORIAL MEDICAL 520.007.31 CENTER/NH FORT BEND '4438 MEMORIAL MEDICAL / CENTER / SOLERA AT 5150.191.47 r/ 'WEST HOUSTON 2998 MMC -MONEY MARKET 51.108.1', 49 FUND 'S506 MMC -NH BETHANY 5306.596A3 SENIOR LIVING 'S441 41,1,1C -NH GULF POINTE PLAZA- S 15.687.c"0 MEDICARE/MEDICAID 'S433 IONIC -NH GULF POINTE 542.520.04 PLAZA - PRIVATE PAY '3407 N1MC -NH TUSCANY VILLAGE $41.702.58 https:/; prosperity.Olbanking.com/onlineMesse,g,, Treasury Center Select Group Groups AJ„ Grnur Data reported as of Auu 23. ?� Available Balance Collected Balance Prior Day Balance $7,109,457.33 $6,574,325.34 $6,655,919.08 $5.372.42 $5.372.42 55,372.42 $7190e.23 557.206.29 $8,793. t1 5535.71 5535.71 5535.71 $4,770.739.35 $4.593.330.83 54.384.338.69 5431.30 5431.30 S431.30 $78,386.61 533.916 64 S36 932 92 5209.140.84 $182.076.83 558.6, 7.42 566.556.44 516.625.40 515.85134 $47.797.78 $20.007.31 520.559.93 $179.153.89 5150.191.47 5145.568a3 51.!08.124.49 51.108.'24.49 51.109.124.49 S320.928.01 S306,596.43 $3..n„ " 280.59 $15.68T60 $15.68760 $7.81670 $96,380,63 $42,520.04 525,32043 5137.313.03 $41,702.58 S2 7]+,520 in MEMORIAL MEDICAL CENTER TOTALS TO BE APPROVED - TRANSFERRED FROM ATTACHED PAGES TOTAL PAYABLES, PAYROLL AND ELECTRONIC BANK PAYMENTS - -- - - - $ 631,285.11 TOTAL TRANSFERS BETWEEN FUNDS - TOTAL NURSING HOME 11PL EXPENSES / TOTAL INTER -GOVERNMENT TRANSFERS - S, MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ---Au U t 25, 2021 PAYABLES AND PAYROLL 15/19/2021 Weekly Payables 8/19/2021 Genzyme Corpotation-supplies 615 . ,16430 8/19/2021 Medline Industries Inc -previous credit taken in error ,164.30 45 8/23/2021 McKesson-340B Prescription Expense 120.22 8/23/2021 Amerisource Bergen-34013 Prescription Expense 11,692.66 542.93 Prosperity Electronic Bank Payments 8/16/-8/20/21 Pay Plus -Patient Claims Processing Fee 8/18-8/20/21 ExpertPay- child support .15 10410440 TOTAL PAYABLES PAYROLL AND ELECTRONIC BANK PAYMENTS 1 $ 639,285:11 TRANSFER BETWEEN FUNDS TO NURSING HOMES 8/19/2021 MMC Operating to Ashford -correction of NH insurance payment deposited into MMC Operating. in error and MMC medicare recoup taken from Ashford 8/19/2021 MMC Operating to Solera-correction of NH insurance 7,208.00 payment deposited into MMC Operating in error and MMC medicare recoup taken from Solera 3,252.43 8/19/2021 MMC Operating to Fort bend- correction of MMC medicare recoup taken from Fort Bend 8/19/2021 MMC Operating to Broadmoor-correction of MMC medicare recoup taken 52.66 from Broadmoor 8/19/2021 MMC Operating to Crescent -correction of NH insurance 3,603.21 payment deposited into MMC Operating in error and MMC medicare recoup taken from Crescent 8/19/2021 MMC Operating to Golden Creekt-correction of NH insurance payment 8,945.56 deposited into MMC Operating in error and MMC medicare recoup taken from Crescent 8/19/2021 MMC Operating to Gulf Pointe Plaza -correction of NH insurance payment 9,775.53 deposited into MMC Operating 8/19/2021 MMC Operating to Tuscany Village -correction of NH insurance payment 27,410.05 deposited into MMC Operating in error and MMC Medicare recoup taken from Tuscany Village 8/19/2021 MMC Operating to Bethany -correction of NH insurance 37,317.26 payment deposited into MMC Operating in error and MMC Medicare recoup taken from Bethany 52,159.44 MEDICARE ADVANCE PAYMENT RECOUP 8/23/2021 Broadmoor to Bethany -correction of Broadmoor medical recoup taken from Bethany 8/23/2021 Crescent to Bethany -correction of Crecent medicare recoup taken from 8,731.17 Bethany 8/23/2021 Fort Bend to Bethany -correction of Fort Bend medicare recoup taken from 8,731.17 Bethany 8/23/2021 Solera to Bethany -correction of Solera medicare recoup taken from Bethany 8.731.17 8/23/2021 Golden Creek to Bethany -correction of Golden Creek medicare recoup 8,731.17 taken from Bethany 8/23/2021 Tuscany to Bethany -correction of Tuscany medicare recoup taken from 8,731.17 Bethany TOTAL TRANSFERS BETWEEN FUNDS -- 8,731.17 NURSING HOME UPL EXPENSES 8/23/2021 Nursing Home UPL-Cantex Transfer 8/23/2021 Nursing Home UPL-Nexion Transfer 367,265.89 8/23/2021 Nursing Home UPL-HMG Transfer 48,348.64 8/23/2021 Nursing Home UPL-Tuscany Transfer 39,015.31 8/23/2021 Nursing Home UPL-HSL Transfer 32 871 41 TOTAL NURSING_HOME UPL EXPENSES 306.423-92 - _ $ 793A#j7 TOTAL INTER GOVERNMENT , ---TRANSFERS- --- GRAND TOTAL DISBURSEMENTS. APPROVED August 25, 2021 $ 1,627,321.44 8/19/2021.- tmp_Cw report8678259494260698319.html 08/19/202]• : MEMORIAL MEDICAL CENTER i 202 14:12 AP Open Invoice List 0 Due Dates Through: 09/08/2021 ap_open_invoice.template awn Vendor Name Class 10995 ABILITY NETWORK (SHIFTHOUND: Pay Code Invoice# Corn Tran Dt Inv of Due Dt Check Dt Pay 6 21 M01152788/17/2021 08/05/2021 09/04/2021 Gross Discount No -Pay Net SCHEDULING SERVICES 616.28 0.00 0.00 616.28 Vendor Totals: Number Name 10995 Gross ABILITY NETWORK Discount No -Pay Net 616.28 Vendor# Vendor Name 0.00 0.0 0.00 616.28 10958 Class ALLYSON SWOPE r/ Pay Code Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay 081720 08/17/2021 08/17/2021 08/17/2021 Gross Discount No -Pay Net CONTRACT EMPLOYEE 3,015.00 0.00 0.00 3,015.00 Vendor Totals: Number Name 10958 ALLGross SWOPE Discount No -Pay Net 3,015.00 Vendor# Vendor Name ame 0.00 0.00 31015.00 A1360 Class AMERISOURCEBERGEN DRUG CC W y Pay Pay Code Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay 3063997922 Gross Discount �(de/17/2021 08/09/2021 08/15/2027 No -Pay Net - INVENTORY 28,342.72 0.00 0.00 28,342.72 ! 803066773 ✓U8/18/2021 07/30/2021 08/05/2021 LATE FEE 6.76 0.00 0.00 6.76 3064273237 088118/2021 08/11 /2021 08/17/2021 / INVENTORY 9,370.88 0.00 0.00 9,370.88 ✓ 803083295 y0B/18/2021 08/13/2021 08/19/2021 // LATE FEE 6.14 0.00 0.00 6.14 3064575160(68/18/2021 08/16/2021 08/22/2021 26,000.,000.00 0.00 0.00 26,000.00 Vendor Totals: Number Name A1360 Gross AMERISOURCEBEF 63,726.50 Discount Pay Net Vendor# Vendor Name Class 0.00 0.0 0.00 63,726.50 A2218 AQUA BEVERAGE COMPANY ✓ M Pay Code Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay 150864 Gross Discount v108/19/2021 07/22/2021 08/16/2021 No -Pay Net SUPPLIES 33.55 0.00 0.00 33.55 150865/153408/1912021 07/31/2021 08/25/2021 X SUPPLIES 52.00 0.00 0.00 52.00 ✓ Vendor Totals: Number Name A2218 Gross AQUA BEVERAGE ( Discount Pay Net 85.55 Vendor# Vendor Name Class 0.00 0.0 0.00 85.55 A0400 AUREUS RADIOLOGY LLC Pay Code Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay 2280412 08/19/2021 08/02/2021 09/01/2021 Gross Discount No -Pay Net LAB STAFFING 2279956 2.91525 0.00 0.00 2,915.25 v1 08/19/2021 08/02/2021 09/01/2021 LAB STAFFING 2,680.00 0.00 0.00 2,680.00 ✓ 2286066✓ 08/19/2021 08/09/2021 09/08/2021 LAB STAFFING 2.760.00 0.00 0.00 2,760.00 f 2285659�/ 08/19/2o21 08/09/202, 09/08/2021 / LAB STAFFING 2 ,705.13 0.00 0.00 2,705.13 2286317 �/ 08/19/2021 08/09/2021 09/08/2021 LAB STAFFING 2,855.88 0.00 0.00 2,855.88 2291954 1/08119/2021 08/16/2021 08/16/2021 LAB STAFFING 2,208.00 0.00 0.00 2,208.00 2291569 ✓08/19/2021 08/16/2021 OB/16/2021 LAB STAFFING 2,680.00 0.00 0.00 2,680.00-✓ Vendor Totals: Number Name Gross A0400 AUREUS RADIOLO( 18,804.26 Discount Net fi'e.""C.'/Users/mmckissack/cpsi/memmed.cpsinet.comiu88150/data_5/tmp_cwSreport8678259494260698319.html 0.00 0.00No-p 0 00 18.804.26 1117 8/19/2021 tmp_cw5report8678259494260698319.html { taendor# Vendor Name Class Pay Code B1150 BAXTER HEALTHCARE W Invoice# Co ment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 71467563 ✓0811912021 07/21/2021 08/15/2021 136.22 0.00 0.00 136.22 SUPPLIES 71469408 068/19/2021 07/21/2021 08/15/2021 321.01 0.00 0.00 321.01 ✓ -Jliv3;qq SUPPLIES �fi8f9 08/19/2021 07/21/2021 08/15/2021 234.86 0.00 0.00 234.86 SUPPLIES 7143796 ✓08/19/2021 07/21/2021 08/15/2021 2,367.50 0.00 0.00 / LEASE 2,367.50 r/ 71487619,/08/19/2021 07/22/2021 08/16/2021 61.04 0.00 0.00 61.04 SUPPLIES Vendor Totals: Number Name Gross Discount No -Pay Net 61150 BAXTER HEALTHC/ 3.120.63 0.00 0.00 3,120.63 Vendor# Vendor Name Class B1266 BECKMAN COULTER CAPITAL W Pay Code Invoice# Co ent Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 109217329 /31/2021 08/03/2021 09/02/2021 136.86 0.00 0.00 136.86 SUPPLIES Vendor Totals: Number Name Gross Discount No -Pay Net Vendor# 81266 BECKMAN COULTE - 136.86 0.00 0.00 136.86 Vendor Name Class Pay Code 81220 BECKMAN COULTER INC M Invoice# Cc ment Tran Dt Inv Dt Due Dt ;7/31/2021 Check Dt Pay Gross Discount No -Pay Net 109217700 08/03/2021 08/28/2021 8,404.63 0.00 0.00 8,404.63 // SUPPLIES 109217693107/31/2021 08/03/2021 08/28/2021 338.70 0.00 0.00 338.70,% / SUPPLIES 5444365 ✓ 08/19/2021 07/30/2021 08/24/2021 3,507.27 0.00 0.00 3,507.27 ✓ MAINT CONTRACT/LEASE 109219263,A/19/2021 08/03/2021 08/28/2021 SUPPLIES 3,294.75 0.00 0.00 3,294.75 // 109219327.l08/19/2021 08/04/2021 08/29/2021 _ 2,207.25 0.00 0.00 2.207.25 SUPPLIES / 109220138 y08/19/2021 08/04/2021 08/29/2021 2,512.49 0.00 0.00 2,512.49 SUPPLIES 109219836 y 8/19/2021 08/04/2021 08/29/2021 613.55 0.00 0.00 613.55 ✓ // SUPPLIES 109233559148/19/2021 08/12/2021 09/06/2021 88.06 SUPPLIES 0.00 0.00 88.06 5444910,/ 08/19/2021 08/13/2021 09/07/2021 MAINT CONTRACT/LEASE 5,016.58 0.00 0.00 5,016.58 Vendor Totals: Number Name I Gross Discount No -Pay Net Ventlor# B1220 BECKMAN COULTE 25,98328 0.00 0.00 25,983.28 12600 Vendor Name ` BIOFIRE DIAGNOSTICS LLC V Class Pay Code Invoice# Comment Tran Dt .Inv Dt Due Dt 1280128280W6/18/2021 Check Dt Pay Gross Discount No -Pay Net 08/03/2021 08/03/202, 20,250.00 0.00 0.00 20,250.00 �// SUPPLIES 1280129534,68/19/2021 08/09/2021 08/19/2021 9,300.00 0.00 0.00 9,300.00 // SUPPLIES 1280129535%68/19/2021 08/09/2021 08/19/2021 24,300.00 0.00 SUPPLIES 0.00 24,300.00 Vendor Totals: Number Name Gross Discount No -Pay Net Vendor# 12600 BIOFIRE DIAGNOSI 53,850.00 0.00 0.00 53,850.00 Vendor Name / Class Pay Code 12740 BUILDING KID STEPS ,/ Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net JULY2021C 08/18/2021 08/18/2021 737.00 0.00 0.00 / 737.00 SPEECH THERAPY file:///C:/Users/mmckissaCk/cpsi/memmed.cpsinet.com/u88150/data_5/tmp_cw5report8678259494260698319.html 2117 8/19/2021 tmp_cw5repart8678259494260698319.html i JULY2021A 08/18/2021 08/18/2021 08/18/2021 1,000.00 0.00 0.00 1,000.00 / SPEECH THERAPY _ JULY20218 08/18/2021 08/18/2021 08/18/2021 1,013.00 0.00 0.00 1,013.00 SPEECH THERAPY SERVICES t/ JULY2021 08/18/2021 08/18/2021 08/18/2021 1,000.00 0.00 0.00 1,000.00 SPEECH THERAPY Vendor Totals: Number Name Gross Discount No -Pay Net 12740 BUILDING KID STEF 3,750.00 0.00 0.00 3.750.00 Vendor# Vendor Name Class Pay Code 11224 CABLES AND SENSORS Invoice# jr,omment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 115937 ✓ 08/11/2021 08/04/2021 09/03/2021 91.00 0.00 0.00 91.00 ✓ SUPPLIES Vendor Totals: Number Name Gross Discount No -Pay Net 11224 CABLES AND SENS 91.00 0.00 0.00 91.00 Vendor# Vendor Name Class Pay Code 11295 CALHOUN COUNTY INDIGENT AC( Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 081621 08/17/2021 08/16/2021 08/16/2021 50.00 0.00 0.00 50.00 INDIGENT CO PAYS Vendor Totals: Number Name Gross Discount No -Pay Net 11295 CALHOUN COUNTY 50:00 0.00 0.00 50.00 Vendor# Vendor Name / Class Pay Code A1730 CAREFUSION ✓ Invoice# Co%%��ment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 9109701675v08/17/2021 04/26/2021 05/26/2021 827.03 0.00 0.00 827.03 SUPPLIES Vendor Totals: Number Name Gross Discount No -Pay Net A1730 CAREFUSION 827.03 0.00 0.00 827.03 Vendor# Vendor Name Class Pay Code 13992 CARIANT HEALTH PARTNERS V1 Invoice# omment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 126676 1/07/30/2021 07/28/2021 08/28/2021 6,220.00 0.00 0.00 5,220.00 f MED BURG STAFFING Vendor Totals: Number Name Gross Discount No -Pay Net 13992 CARIANT HEALTH F 5,220.00 0.00 0.00 5,220.00 Vendor# Vendor Name Class Pay Code 13264 CERVEY, LLC Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 11734 1//08112/2021 08/11/2021 09/05/2021 1.699.00 0.00 0.00 1,699.00 MONTHLY LICENSING Vendor Totals: Number Name Gross Discount No -Pay Net 13264 CERVEY, LLC 1,699.00 0.00 0.00 1,699.00 Vendor# Vendor Name / Class Pay Code 11202 CFI MECHANICAL INC ,/ Invoice# ment Tran Dt Inv Dt Due Dt Co;7/29/2021 Check Dt Pay Gross Discount No -Pay Net SD13590 07/27/2021 08/26/2021 8,290.00 0.00 0.00 8,290.00.,/ / REPAIR LEAK ON CHILLER 2 SD13589 ✓ 07/29/2021 07/27/2021 08/27/2021 1,490.00 0.00 0.00 1,490.00✓ RECOVERY CYLINDERS . Vendor Totals: Number Name Gross Discount No -Pay Net 11202 CFI MECHANICAL It 9,780.00 0.00 0.00 9,780.00 Vendor# Vendor Name Class Pay Code 10105 CHRIS KOVAREK Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 52 ✓ 08/17/2021 08/05/2021 08/05/2021 120.00 0.00 0.00 120.00 ✓ SWING BED Vendor Totals: Number Name Gross Discount No -Pay Net 10105 CHRIS KOVAREK 120.00 0.00 0.00 120.00 Vendor# Vendor Name /Class Pay Code L1629 CHRISTINA ZAPATA-ARROYO J file:///C:/Users/mmckissack/cpsilmemmed.cpsinet.com/u88150/data_5/tmp_cw5mport8678259494260698319.html 3/17 8/19/2021 tmp_cw5report8678259494260698319.htm1 r a Invoice# Comment Tran Ot Inv Ot Due Dt Check Dt Pay Gross Discount No -Pay Net 081721 08/17/2021 08/17/2021 08/17/2021 82.50 0.00 0.00 82.50 SLP SERVICES ✓ Vendor Totals: Number Name Gross Discount No -Pay Net L1629 CHRISTINAZAPATF 82.50 0.00 Ventlor# Vendor Name 0.00 82.50 10212 CLINICAL PATHOLOGY LABS C as CP Pay Code Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 1765620210;08/19/2021 07/31/2021 07/31/202, 13,783.83 0.00 LAB SERVICES 0.00 13,783.83 �✓ Vendor Totals: Number Name Gross Discount No -Pay Net 10212 CLINICAL PATHOLC 13,783.83 0.00 000 Vendor# Vendor Name Class , 13,783.8 C1166 COASTAL OFFICE SOLUTONS ✓W Pay Code Invoice# Co'ent Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net W0486001 v08/17/2021 08/06/2021 08/16/2021 52.68 0.00 0.00 �� SUPPLIES 52.68 OEQT17731t,8"811812021 07/02/2021 07/12/2021 SUPPLIES 404.00 0.00 0.00 404.00 Vendor Totals: Number Name Gross Discount No -Pay C1166 COASTAL OFFICE; 456.68 0.00 Net Vendor# Vendor Name Class 0.00 456.68 13336 COCA COLA SOUTHWEST BEVER, Pay Code Invoice# Com5p�ent Tran Dt Inv Dt Due Dt Check-Dt Pay Gross Discount No -Pay Net 7996206454 DW18/2021 08/18/2021 08/18/2021 SUPPLIES 308.85 0.00 0.00 308.85 Vendor Totals: Number Name Gross Discount No -Pay 13336 COCA COLA SOUTt 308.85 0.00 Net Vendor# Vendor Name Class 0.00 306.85 10006 CUSTOM MEDICAL SPECIALTIES Pay Code Invoice# Comme t Tran Dt Inv Dt Due Dt ✓ Check Ot Pay Gross Discount No -Pay Net 284247 08/ /2021 08/04/2021 08/19/2021 SUPPLIES 441.81 0.00 0.00 441.81 ✓ / Vendor Totals: Number Name Gross Discount No -Pay 10006 CUSTOM MEDICAL 441.8y 0.00 Net Vendor# Vendor Name Class 0.00 441.81 10368 DEWIT7 POTH &SON Pay Code Invoice# Cpmment Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 6519970 B11112021 08/06/2021 OW3012021 SUPPLIES 268.29 0.00 0.00 268.29 ✓ / 6516200,811812021 08/18/2021 08/04/2021 08/29/2027 SUPPLIES 429.10 0.00 0.00 429.10 r,✓ / 6516430 ,/ 08/18/2021 08/04/2021 08/29/2021 SUPPLIES 27.35 0.00 0.00 27.35 ✓ 6516120 1/08/18/2021 08/05/2021 08/30/2027 112.21 0.00 0.00 SUPPLIES 112.21 Vendor Totals: Number Name Gross Discount No -Pay Net 10368 DEWITT POTH & SC 836.95 0.00 Vendor# Vendor Name Class 0.00 836.95 11011 Pay Cade DIAMOND HEALTHCARE CORP Invoice# Comant Tran Dt Inv Dt Due Dt Check Dt Pay Gross IN20054842 �08/11/2021 08/01/2021 08/26/2021 19,166.67 CPR IN20054841 SR41/2021 08/01/2021 08/26/2021 31.144.58 CPR SERVICES IN20054858 UW2212021 08/01/2021 08/26/2021 13,312.50 INPATIENT ASSESMENT Vendor Totals: Number Nam Discount No -Pay Net 0.00 0.00 19,166.67 0.00 0.00 e Gross Discount No -Pay 11011 DIAMOND HEALTH( 63,623.75 0.00 0.00 Vendor# Vendor Name Class 11960 DILON TECHNOLOGIES✓ Pay Code file:/NC:/Users/mmckissacktcpsi/memmed.cpsinet.com/u88150/data_5/tmp_cw5report8678259494260698319.html 0.00 31,144.58 0.00 13,312.50 Net 63,623.75 4/17 8/19/2021 tmp_cw5report8678259494260698319.html t a Invoice# Cc ment Tran Dt Inv Dt Due Dt Check Dt Pay Gros 00036193 08/18/2021 08/05/2021 09/04/2021 SUPPLIES 100.00 Vendor Totals: Number Name Gross Discoui 11960 - DILON TECHNOLOC 100.00 Vendor# 0.00 Vendor Name Class 10775 DSH Vendor D 1785 Vendor# 11284 Vendor# 13872 Vendor# C2510 S CENTRAL LAB MC2004 # Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay Gros, GENCN042608/19/2021 081021202, 08/27/202, LAB SERVICES 1,514.50 Vendor Totals: Number Name Gross Discoun 10175 DSHS CENTRAL LA 1,514.50 0.00 Vendor Name Class DYNATRONICS CORPORATION ✓ Invoice# Comment Tran Dt Inv Dt Due Dt IN2126418 V8/18/2021 04/21/2021 Check Dt Pay Gross 05/12/2021 SUPPLIES 17.38 IN2129179 v088118/2021 05/28/2021 06/27/2021 TR EADMILL/TgBLE/PHYSIOTRAIN[ 6,573.00 IN2130842 W1,8/2021 06/30/2021 07/30/2021 SUPPLIES 1,475.00 Vendor Totals: Number Name Gross D1785 DYNATRONfCS COI 8,065.38 Discount Vendor Name Class0.00 EMERGENCY STAFFING SOLUTIO ✓ Invoice# Jlomment Tran Dt Inv Dt Due Dt Check Dt Pay Gross 40491 ,/ 08/17/2021 08/15/2021 08/15/2021 PRO FEES 40,062.50 Vendor Totals: Number Name Gross Discount 11284 EMERGENCY STAF 40,062.50 0.00 Vendor Name /Class ETHOS MEDICAL STAFFING �, Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay Gross 27404 ✓ 07/31/2021 07/30/2021 08/29/2021 NURSE STAFFING 3,875.90 Vendor Totals: Number Name Gross Discount 13872 ETHOS MEDICAL S' 3,875.90 0.00 Vendor Name CI Discount No -Pay Net 0.00 0.00 100.00 / No -Pay Net✓ 0.00 100.00 Pay Code Discount No -Pay Net 0.00 0.00 1,514.50"/ No -Pay Net 0.00 1,514.50 Pay Code Discount No -Pay Net 0.00 0.00 17.38 0.00 0.00 6,573.00 0.00 0.00 1.475.00 y� No -Pay Net 0.00 8,065.38 Pay Code Discount No -Pay Net 0.00 0.00 40,062.50 No -Pay Net 0.00 40,062.50 Pay Code Discount No -Pay Net 0.00 0.00 3,875.90 No -Pay Net 0.00 3,875.90 as C2510 EVIDENT ross Discount No -Pay Net Vendor# Vendor Name 18,314.00 0.00 0.00 18,314.00 F7100 FEDERAL EXPRESS CORP. ✓ / Class W Pay Code Invoice# C70 ment Tran Dt Inv Dt Due Dt Check Dt Pay 745805390 �D8118/2021 08/05/2021 08/30/2021 Gross Discount No -Pay Net SHIPPING 95.45 0.00 0.00 95.45 S r/ Vendor Totals: Number Name F1100 FEDERAL EXPRES; Gross Discount No -Pay Net Vendor# Vendor Name 95.45 0.00 0.00 95.45 F7400 FISHER HEALTHCARE Class M Pay Code Invoice# Comment Tran Dt Inv Dt Due Dt 6852087 ✓08/17/2021 Check Dt Pay Gross Discount No -Pay Net 08/02/2021 08/27/2021 SUPPLIES 73.20 0.00 0.00 73.20 6852078 ✓08/17/2021 08/02/2021 08127/2021 / SUPPLIES 86.86 0.00 0.00 86.86 7004032 ✓ 08/17/2021 08/03/2021 08/28/2021 rile:///C:/Userstmmckissack/cpsi/memmed.cpsinet.corn/u88150/data_5/tmp_cw5report8678259494260698319.html 327.42 0.00 0.00 321.42 5l17 8119/2021 tmp_cw5reporl8678259494260698319.html t r SUPPLIES 7169022 08/17/2021 08/04/2021 08/29/2021 123.91 0.00 0.00 123.91 SUPPLIES 3196628 ✓08/18/2021 06/30/2021 07/25/2021 239.17 0.00 0.00 239.17 / SUPPLIES 3361166✓ 08/18/2021 07/01/2021 07/26/2021 8,481.22 0.00 0.00 8,481.22 ✓ SUPPLIES 3524736 ✓0811812021 07/02/2021 07/27/2021 88.52 0.00 0.00 88.52 SUPPLIES 4535185 ✓08/19/2021 07/14/2021 08/08/2021 410.16 0.00 0.00 410.16 ✓ SUPPLIES 4747648 �8/19/2021 07/16/2021 08/10/2021 119.88 0.00 0.00 119.88 ✓ / SUPPLIES 4990183 08/19/2021 07/20/2021 08/14/2021 356.49 0.00 0.00 / 356.49 9011IKJr SUPPLIES Qq_08/19/2021 07/20/2021 08/14/2021 390.25 0.00 0.00 390.25 SUPPLIES 6420177 ,/08/19/2021 07/28/2021 08/22/2021 552.00 0.00 0.00 / 552.00 SUPPLIES 6852094 v/08/19/2021 08/02/2021 O8/27/2021 261.54 0.00 0.00 261.54 SUPPLIES 6852092 ✓0811912021 08/02/2021 08/27/2021 9.360.00 0.00 0.00 9,360.00 SUPPLIES 7004038 V/08/19/2021 08/03/2021 08/28/2021 10,051.56 0.00 0.00 10,051.56 SUPPLIES 7004031 V"0/8/19/2021 08/03/2021 08/28/2021 2,763.21 0.00 0.00 2.763.21 SUPPLIES /08/19/2021 7169033 08/04/2021 08/29/2021 138.04 0.00 0.00 138.04 SUPPLIES 7392274 /08/19/2021 08/05/2021 08/30/2021 438.00 0.00 0.00 438.00 SUPPLIES 7392272 �/'08/19/2021 08/05/2021 08/30/2021 552.00 0.00 0.00 552.00 ✓ SUPPLIES Vendor Totals: Number Name Gross Discount No -Pay Net F1400 FISHER HEALTHCA 34,807.43 0.00 0.00 34,807.43 Vendor# Vendor Name Class Pay Code 11183 FRONTIER ✓ Invoice# Comment Tran Ot Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 080221 08/19/2021 08/02/2021 08/26/2021 1,119.56 0.00 0.00 1.119.56 f PHONES Vendor Totals: Number Name Gross Discount No -Pay Net 11183 FRONTIER 1,119.56 0.00 0.00 1,119.56 Vendor# Vendor Name Class Pay Code 13960 G & S MANAGEMENT GROUP LLC ✓/ Invoice# Co ent Tran Dt Inv Ot Due Dt Check Dt Pay Gross Discount No -Pay Net 340383054T 8/17/2021 08/09/2021 09/08/2021 1,379.53 0.00 0.00 1,379.53 f TRASH SERVICES 340383057T,�06/2021 OW0912021 09/08/2021 254.42 0.00 0.00 254.42 TRASH SERVICES 340383058T /17/2021 08/09/2021 09/08/2021 331.94 0.00 0.00 331.94 TRASH SERVICES Vendor Totals: Number Name Gross Discount No -Pay Net 13960 G & S MANAGEMEh 1.965.89 0.00 0.00 1,965.89 Vendont Vendor Name Class Pay Code 12404 GE PRECISION HEALTHCARE, LLC Invoice# Co Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net .7�Jent 6001908540 Q$101/2021 08/01/2021 08/31/2021 5,665.83 0.00 0.00 5,665.83 MAINT CONTRACT 6001908429 0§101/2021 08/01/2021 08/31/2021 680.00 0.00 0.00 680.00 MAINT CONTRACT 8001908430 01/2021 08/01/2021 08/31/2021 572.33 0.00 0.00 572.33 file:///C:/Users/mmekissack/cpsi/memmed.cpsinet.comtu88150/data_5/tmp_cw5report8678259494260698319.html 6117 8/19/2021 tmp_cv✓5report8678259494260698319.html r MAINTCONTRACT 6001908509 /01/2021 08/01/2021 08/31/2021 MAINT 3,588.58 0.00 0.00 3,588.56 CONTRACT 6001908692 90/17/2021 08/01/2021 08/31/2021 MAINT CONTRACT 868.16 0.00 0.00 868.16 ✓ / Vendor Totals: Number Name Gross Discount 12404 GE PRECISION HEf 11,374.90 0.00 No -Pay Net Vendor# Vendor Name Class 0.00 11,374.90 14072 GENE KABERLINE Pa y Code Invoice# Comment Tran Dt Inv Dt Due Ot Check Dt Pay Gross Discount No -Pay Net 081621 08/18/2021 08/16/2021 0811 W021 CFO CANIDATE TRAVEL REIMBUR 2,189.92 0.00 0.00 2,189.92 ✓ Vendor Totals: Number Name Gross Discount 14072 GENE KABERLINE 2,189.92 No -Pay Net Vendor# Vendor Name Clas 0.00 0.00 2,189,92 12948 GREAT AMERICAN FINANCIAL SV( Pay Code Invoice# ment Tran Dt Inv Dt Due Dt Check Dt Pay Co78/17/2021 Gross Discount No -Pay Net 29849629 08/06/2021 08/31/2021 COPIER LEASE - 10,028.68 0.00 0.00 10,028.68 ✓ Vendor Totals: Number Name Gross Discount 12948 GREATAMERICAN 10,028.68 0.00 No -Pay Net Vendor# Vendor Name lass C�/ 0.00 10,026.66 G7210 GULF COAST PAPER COMPANY Pay Code ✓`" Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay 2076771 Gross Discount No -Pay Net �//07/30/2021 07/27/2021 08/26/2021 891.73 0.00 0.00 891.73 SUPPLIES /07/30/2021 2076766 07/27/2021 08/26/2021 SUPPLIES 51.35 0.00 0.00 51.35� / 2079944 ,/08/11/2021 OB/03/2021 09/02/2021 SUPPLIES 32.53 0.00 0.00 32.53 ✓ Vendor Totals: Number Name Gross Discount No -Pay G1210 GULFCOASTPAPE 975.61 0.00 Net Vendor# Vendor Name Class 0.00 975.61 10334 HEALTH CARE LOGISTICS INC Pay Cade Invoice# Com ent Tran Dt Inv Dt Due Dt Check Dt Pay 308110555 Gross Discount No -Pay 0 /17/2021 08/04/2021 08/29/2021 Net SUPPLIES 167.76 0.00 0.00 167.16 V Vendor Totals: Number Name Gross Discount 10334 HEALTH CARE LOG 167.16 0.00 No -Pay Net Vendor# Vendor Name Class 0.00 167.16 10804 HEALTHCARE CODING & CONSUL ` Pay Code Invoice# Comment Tran Dt Inv Dt Due Dt Chaok Dt Pay 11236 Ow, 8/2021 07/31/2021 08/30/2021 Gross Discount No 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Gross LG34967 08/17/2021 08/05/2021 08/05/2021 Discount No -Pay Net 60MTH WARRANTY HOSP GENER, 1,847.50 0.00 0.00 1.847.50� LG34983 1118/17/2021 08/05/2021 08/05/2021 v 60MTH WARRANTYCLINIC GENER 1,290.00 0.00 0.00 1,290.00 Vendor Totals: Number Name Gross 12868 HOLT CAT Discount No -Pay Net 3,137.50 Ventlor# Vendor Name 0.00 0.00 3,137.50 11200 Class IRON MOUNTAIN ✓ Pay Code Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay DVJX433 , 7/31/2021 07/31/2021 08/30/2021 Gross Discount No -Pay Net SHRED SERVICE 695.20 0.00 0.00 695.20 Vendor Totals: Number Name Gross 11200 IRON MOUNTAIN Discount No -Pay Net Vendor# 695.20 Vendor Name 0.00 0.00 695.20 13900 Cl s IRONSIDE HUMAN RESOURCE;✓T' Pay Code Invoice# omment Tran Dt Inv Dt Due Df Check Dt Pay � Gross 2245 08/1112021 O8/0912021 09/08/2021 Discount No -Pay Net PLACEMENT FEE OF PROVIDER e,000.00 0.00 0.00 8,000.00 Vendor Totals: Number Name Gross Discount 13900 IRONSIDE HUMAN I 81000.00 No -Pay Net Ventlor# Vendor Name Class 0.00 0.00 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30/2021 08/02/2021 08/27/2021 Gross Discount No -Pay Net SUPPLIES 251.78 0.00 0.00 251.78 1959671427 �W17/2021 07/22/2021 08/16/2021 SUPPLIES 212.92 0.00 0.00 272.92 �� 1959755913 "17/2021 07/23/2021 08/17/2021 P 114101(110 Sk1RPLIES 354.32 � 0.00 0.00 354.32 7'859643684 p/f7/2021 08/03/2021 08/28/2021 � SUPPLIES 3340&✓ 0.00 0.00 �✓ 1961015220 08i17/2021 08/03/2021 08/28/2027 SUPPLIES 130.07 0.00 0.00 130.07�� 7961075219/2021 08/03/2021 08/28/2021 �� SUPPLIES 22.70 0,00 0.00 22.70� 1952383081,p8/18/2021 05/19/2021 06/13/2021 SUPPLIES 284.07 0.00 0.00 284.07 �� 1953819938 ✓" 8/2021 06/02/2021 06/27/2021 SUPPLIES 76.83 0.00 0.00 76.83 1953958087 2Wf8/2021 O6/03/2021 06/28/2021 SUPPLIES 409.88 0.00 0.00 409.88 1955530606 08/ 2021 06/16/2021 07/11/2021 SUPPLIES 177.31 0.00 0.00 171.31 ✓ 1956168282 0 18/2021 06/23/2021 07/18/2021 �� SUPPLIES 195913681 154.20 0.00 0.00 154.20 0f(/18/2021 07/21/2021 08/15/2021 SUPPLIES 139.29 0.00 0.00 139.29 ✓ 1959501643 /18/2021 07/21/2021 08/15/2021 CREDIT 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file:///C:/Users/mmckissack/cpsi/memmed.cpsinet.com/u88150/data_5/tmp_cw5report8678259494260698319.html 16/17 8/19/2021 tmp_cw5report8678259494260698319.html Vendor Totals: Number Name Gross Discount No -Pay Net 12548 WAGEWORKS, INC 155.52 0.00 0.00 155.52 Vendor# Vendor Name 10793 /Class WAGEWORKS, INC. ✓ Pay Code Invoice# Comment Tran Dt .Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net 081621 08/17/2021 08/16/2021 08/16/2021 PAYROLL DED 3,546.87 0.00 0.00 3,546.87 / ✓ Vendor Totals: Number Name Gross Discount No -Pay Net 10793 WAGEWORKS, INC. 3,546.87 0.00 0.00 3,546.87 Vendor# Vendor Name / Class Pay Code 11018 WEBPT, INC Invoice# Comment r// Tran Dt Inv Dt Due Dt Check Dt Pay Gross Discount No -Pay Net INVM10775 08/18/2021 11/12/2020 9,342.00 0.00 0.00 9,342.00 PROVIDER SUB Vendor Totals: Number Name Gross Discount No -Pay 11018 WEBPT, INC 9,342.00 0.00 0.00 Net Vendor# Vendor Name Class 9,342.00 11110 WERFEN USA LLC Pay Code ✓ Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt 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✓/ Invoice# Comment Tran Dt Inv Dt Due Dt Check Dt Pay 703n165855,g8/20/2021 04/03/2021 07/12/2021 INVENTORY Vendor Totals: Number Name Gross 13060 GENZYME CORPOF 2.432.45 Renmt Summary Grand Totals: Gross Discount 2,432.45 0.00 0 ap_open invoice.template Pay Code Gross Discount No -Pay Net 2,432.45 0.00 0.00 2,432.45 ✓ Discount No -Pay Net 0.00 0.00 2.432.45 No -Pay Net 0.00 2,432.45 file:/!/C:/UsemImmckissack/cpsi/memmed.cpsinetmmlu88150/data_5/tmp_ew5report4455006413756198879.html 1/1 0 y O - m . 2 U' NO 00 00 ..w a■■ ; k /k |f�\ask m ` { kj E 2� O } § -\ W §/ ul \$\/ }Z ff kk �] � B k!| 7 ® m / \ \} - £! z ;\ 0 \§$¥a � ! )\/}:5 u » ;i72[ ƒ o q §� wI I ! )) m; �m I .� �2� § � s � \I a ! % i) i � ■ i! �2�2 f © } �. a \ 6�m;$ oc & ƒ _ 2 D 00 � m U Uc W 1 dgE W ®E S9 � N rySS~c E t s D N QO W -- C d ¢.t O O m 1 N O � r N O P O Q N t•'] C c � O m 2 N E C o E ° ° 6i N U N 653 I Zn CgU n (A o �,. y ®N Z V W (P] L J J 2¢ 0 a ul }z ®66E =�>m2 i mw E ¢. 02 co 0 5 C C m N N O m Q N c m m n o 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