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2003-06-12 REGUI.1\R JUNE TERM HELD JUNE 12, 2003 e THE STATE OF TEXAS !l !l COUNTY OF CALHOUN !l BE IT REMEMBERED, that on this the 12th day of June, A.D., 2003 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to-wit: Michael J. Pfeifer Roger C. Galvan Michael J. Balajka H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner,pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 Deputy County Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and expressed sympathy to the family of John DeLaCruz and Commissioner Finster led the Pledge of Allegiance. APPROVAL OF MINUTES e A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan that the Minutes of May 22, 2003 be approved as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. Michael J. Pfeifer County Judge H. Floyd Commissioner, Pet. 3 Roger C. Galvan Commissioner, Pet. I . Kenneth W. Finster Commissioner, Pet. 4 Michael J. Balajka Commissioner, Pet. 2 Shirley Foester Deputy County Clerk MEMORIAL MEDICAL CENTER - MONTHLY FINANCIAL REPORT Mr. Saad Mikhail gave the Memorial Medical Center monthly financial report. Commissioner Floyd asked if the hospital would be able to finance all of their capital improvements re~ired for the next year out of their balance. Mr. M~khail replied yes, unless something unforeseen happens; they would try their best. Buzz Currier, Hospital Administrator, gave an update on hospital operations. The MRI is doing well, better than anticipated, compared to last year in terms of revenue. They are $300,000 ahead from the MRI with a $500,000 a month gain. The R & F room has been completed with funds of $320,000 from the Johnson Foundation and others. An e 598 e e e open house with ribbon cutting is scheduled for July 2, 2003. They are looking to upgrade the performance study of the CT which was leased some years ago to determine whether the services can be expanded or whether they are needed services. Dr. Carawan will be leaving at the end of June. The hospital is working to replace this service. Doctors Breech and Plowman, orthopedists from Victoria, have agreed to hold clinics and do surgery here on Monday, Wednesday and Friday, effective July 1, 2003. New lab equipment is being brought in. The generator was repaired with an auxilary generator bein~ used while repairs were being done. The generator ~s now on-line. The hospital has ~ositive reports and shows a gain; however, the hosp~tal is agin~ and repairs and replacements need to be done ~n a timely manner. They settled some ~rior cost reports at $700,000 which was an impact on the~r cash. Mr. Currier feels the hospital is in good, not great, shape. They have thirty days cash on hand. Commissioner Balajka asked if the parkin~ lot on Ash Street was completed. Mr. Currier said ~t was. Commissioner Floyd asked if Dr. Breech and Dr. Plowman were with the same firm as Dr. Carawan. Mr. Currier said they were, although some members have left the firm. He said another group, the Daniels and Pena firm, will be coming at a later date. MEMORIAL MEDICAL CENTER YEAR-TO-DATE SUMMARY APRil 30, 2003 ( OPERATING REVENUE lESS: OPERATING EXPENSES 6,536,611 (5,916,166) ;-7 J3 CHANGE IN INVESTMENT: Accounts Receivable- (Iner) Deer Accounts Payable- Iner (Deer) Prepaid Expense- (Incr) Deer Inventory (Incr) Deer (454,215) 7,787 (30,200) 7,648 TOTAL INVESTMENT CHANGE (INCR) DECR PLUS: Depreciation Contribution to the County PLUS: County Subsidies EMSlHospllal Total Cash- Iner (Deer) lESS: Equipment Purchases (J NET CASH- INCR (DECR) 620,445 (468,981) 151.464 .507,730 o .659;194 28,341 ,<.::?,:-6~i~35. 1:,'0. (186,647) ., .'-....ij 500,889 . - ,..~~.:;..; . 1, "f;,:,;;',',. 'il,:. 599 e -. CAL.HOUN COUNTY. TEXAS ::OUNTY TREASURER'S REPORT !MONTH OF. Al'1lIL 2003 BEGINNiNG ENDiNG 'OND 'ONDBAlANCE = DISBURSEMENTS FUND BAlANCE tEMORIAL MEDICAL CENTKIU ' " OI'ERAllNO $1,l106,961.20 $1~1.l3 $1,4$4,669,7j $1119&.740.28 IdI!MORIAL 16.96$,27 4$.32 0.00 17,010.59 RESTlUClED DONATION 13,4JJ.53 3.l.H 0.00 13,491..r7 JNUfUt!NJ" tt.t:::AL:111L:A.JU:: Y().64!U~1 ltr.L,)l:1A"1 Y4JW:.l6 104~.l4:r.l TOT AI.S SI. 1 SI.749.036.56 SI.548,979.o1 , , NClLlATlON LBSS: CBl<T. FUND 01' DlU'OSlT pLlJ& CHBCrS l1ANJ: 'OND BAlANCE OTl1ERmMS OUTSTANDiNG BAlANCE aMORIAL MEDICAL CENTKIU OPERAllNO 1,998,7-<<).28 0.01 7S,lI61.o& 2,074,601.33 IdI!MORIAL 17.010.59 ,17.010.59 RIlSTlUCreD DONAllON 13,491..r7 13,491..r7 lNDI0EIIT IIEAL'I1ICARE 104,124.72 104,124.72 T01'AL'> $15.861.08 ~ e ,'." " 600 MEMORIAL MEDICAL CENTER PORT LAVACA, TEXAS e PHYSICIAN'S ANALYSIS REPORT APRil 30, 2003 YTD YTD YTD REVENUE CONTRAcruAL WRITE-OFF NET REVENUE NAME MONTH YTD AMOUNT AMOUNT GENI!RATED PERCENT APOSTOL, C.F. 131,710.61 423,331.34 135,108.00 25,399.88 262,823.46 /!2% APOSTOL, MELECIO 2,850.61 7,357.74 661.80 441.46 6,254.47 85_% WILLIAM, GA. 43,600.82 261,580.18 47,931.06 15,694.81 197,954.31 76% LIN, M.S. 129,687.77 562,007.70 168,619.73 33,720.46 359,667.50 64% SMITH, J.K. 102,009.75 456,718.50 58,592.98 27,403.11 370,722.41 81% 0.00 0.00 0.00 0.00 0.00 0% MCFARLAND, T.R. 115,668.79 655,428.59 144,526.92 39,325.72 471,575.95 72% GRIFFIN, JEANNINE 14,901.69 72,617.76 2,812.65 4,357.07 65,448.05 90% BUNNELL, D.P. 230,117.06 1,209,257.99 541,013.59 72,555.48 595,688.92 49% 0.00 0.00 0.00 0.00 0.00 0% ARROYO-DlAZ, R. 151,178.79 1,096,441.04 357,678.39 65,786.46 672,976.18 61% GILL, J. 104,475.83 465,747.73 124,440.85 27,944.86 313,362.01 67"1. WILUAMS, WES 84,745.45 333,454.71 75,924.39 . 20,007.28 237,523.04 11% CUMMINS, M. 86,345.86 257,933.11 64,995.32 15,475.99 . 117,461.80 69% . RUPLEY, M. 8,788.75 63,291.56 10,935.90 3,797.49 48,558.11 17% LI!E, J 70,979.67 247,55528 58,621.15 14,853.32 174,<180.81 '70% .~ 'u LI!, NH1 253,592.08 . 882,580.01 258,329.62 52,954.80 : ," 571,295.59 6~~ CARAWAN, S. 251,642.75 690,731.85 152,073.51 41,443.91' 497,214.43 wI.; e STElNBERG,R. 10,536.84 39,188.87 6,688.63 2,351.33 30,148.91 77% RAMOS LABORATORY 2,317.02 24,858.25 23.62 1,491.49 23,343.13 94% VISITING PHYSICIANS 246,442.19 828,955.61 190,294.62 49,737.34 588,923.66 71% ER PHYSICIANS 483,267.26 1,825,048.17 313,354.00 109,502.93 1,402,191.84 77%' NO LOCAL PHYSICIAN 10.05 2,270.24 442.42 136.21 1,691.61 15% 01llER 458,016.60 1,675,663.64 681,782.88 104,680.16 ' 889,200.60 53% TOTAL 2,982,946.23 12,082,020.46 3,394,852.03 .n9,061.51 .7,958,106.86 .,66% ".".. '. Q f' ~. .';/" e 601 [URRIJ(T ASSETS [ASH OI'ElCATIW. FlJKI) IlIf'R[ST CASH A(COUIIT PETTY CI\S1l """ BOWD P\(OCE!:DS IIIlP IlOSl"ITAl POTmOll REmICTE>> DOIIATIOlI IIllP MllO) mm. FIJIDI1llm!:ST TOTAl CASH..................... R(COUXlS tECElVAOlI: f'ATIOO A(COUIlTS mEIVADlr AU.lllIAfl(( FOI: 8AO OEDT l'I./lZJl Sl'ECIM.TY (ums tECEIVAIll llISC A(COUIll'S RECElVADU: TlIm !'ARTY mEIVAOU: TIr ctMT lOTtL ACtUTS mElVAlU...... Dl'oUlwcm tllD~ 1.iIPOIATlf:\' amM. $lfft.Y lilJm'l DIEnIY . IIAIITEIAIlC[ PIlARlIACY TOTAL ~otY................ fREPAD DI'EIISOi PIfHIP DIlDM:E PIfHIP EXI'EIS(S TO~M. rtEPAID EXf"EIS[S......... TOTAl CURR[IT ASSETS........... ttlIPP:IY. fUllT. & DllIIPIlEl!l lIillD 8IIIUmS FIXED ElIlIIPlDT Ma.1IlVAIil.E EIIIlIPlDT IEJP:IIt. IOIttL PI.II2A amrrm 801) muMllCE (OST lOdI_I.IW'Illi fltObRE$$.l. u:ss: ICtlIIiAlED ~ TgnV.'~'~_ /:}, -.. ...----- ~ 602 e ftEJWaAlI'.[J)ICAl cmll [<IUllK[ SlUT AS OF: lW3(V(J3 THiS 'IW: W:;U:O; 32.142.60 8.827.365.81 2.408.n0.36 '.36'.215.48 7.245.0<<.3:; 'ro.~.oo .00 <1Z~51<(.27l .,.:,..,...:....;.......,,,,. .l2.~'!58f.3f ..'-~ -.....,.~ 0SI12103 04'07 f1I l!ISr VJ\R IWW02 LAST ftOIlTH 03-'31103 " , e 32.14MO 32;142.60 8.807r464>81 8.t21,365.87 . z.408. no.36 2.408. no.u . 8.424;867.n t.J0B.828.411.232.109.21 7.245.046.3:; 11.m-OO 'ro.~.oo .. ....00 ... . .00 a.4!~91.l ~I~~t) .~'.....~~. ~(4l ,,~~, ~~~:;'~~'IM' . ~;';Nn~', e 4 (~ umJ(T WlOn.rrn:s ACCIlUIlTS PAY(<<[ ~fW) PA\'JIttLS mPA\'ltOll. CW InIWlEMT ACCOO STATE SALES TAX ~ PARTY Nll'AlllCS mrlTIllll-COIISrrocrroN III nOORES ACCOO VllCATIIlIVltOLtDAVI$!CK CllI'nllllLASES OOl.IGATlOI( IIIlI'ms tll'Ol:TABlE 80MD ODiCOllKT lIlSl' 0llt.l:QlTDJl( fm: 80ilDS TOTAl. CUl:WfI LIlllln.mrS...... .. IDlI L1AIlII.ITIES IIIlI' IOllOi LOlK: mil WSt TOTAl. UIIC mil UA/.lII.ITIES.... TlTAL ~.............. IETRDD EMIJII"!l ClJIlM. flIlt IllUIIlC[S ml-lHATt CADlIUISS e TOTM. ;DDjll, fUC 8tll.AII:E..... TOTM. IlUSWtttD W8IlITIIS. IESTUC l~ f'1lII ASSETS IIEIIOtIAL f1JilD FORIIOSA lIlIISl. TOTIlI. ItEmImD r\liID ASSETS... ruluLlt.ll All) l.IABllITIES lESthtlED rllIIO _E f'WIISA 11lIST 8jllItI([ t,lESlutTtO ruIIO UAtl..... e 12.14&.19&.45 12AIl9 .W.38 12.146.196.45 1(1.0:;6.31' 2+(.252.U 2ll9~800~98 .' , ,~ 12.281.252.84 12.m.4SS.49 12.m.991.oG - 11.911..582.83 11.11&.6411.%'1 11...,'.304.18 .' - --, ., 11.010.59 16.413.ll2 1'.9&5.21 m.Gl.41- m.631.41 m.631~41., :-i. ...:.;! " ; '^ .- 550,648..00 550.051.2> 550.602".68.' ,... ."".- i ~._. - 11.010.59 16,(13.82 1'.965.21 ' 533.&31.(1 533.637.(1 m,631.41 , 55OMB.GO 550.051.23 550.602.68 - IlDlOtlAl. IlEDICAl CENTER lltLAMCE SlEET 0S/12I03 04:07 Pft AS Of: W3OI1l, TttIS YEAA lAST \'EAR LAST "Om W3lv03 (14/3(1102 (G131f(JJ 618.563.15 <149.554.71 53>.646.48 134,158.'11 324.007.20 160.673.7'l 331.220.15 316.268.27 2S6.210.(l2 (m.m (4.447.86) (331.m 610.02 136.04 .00 275.602.1)0 .00 275.602.00 .Oll .llI) .00 284.6'3.39 275.5V,.39 284.643.39 31'6.832.00 454.8S'l.00 396.832.00 .00 141.106.15 .00 (18.290.00) (19,982.00) (18.290.00) (2,039.00) 10.102.30 (2.039.00) 2.026.969.99 1.953.192.80 1.922.941.35 2.490.0(l{l.OO 2.49(1.(100.(1(1 2,490r(I(l(l.OO 1.101.360.00 .00 1.101.360.00 3.591.360.00 2.490.000.00 3.591.360.00 5.624.3Z'I.99 4.+6.192.80 5.52ll.301.35 s .' 603 e MEMORIAL MEDICAL CENTER OPERATING STATEMENT For th.. 04 ....onths Ending Aprll 30, 2003 SINGLE MONTH - YEAR TO DATE Current Budget Prior Year Current YTD Budget YTD PrIorYTD operating Revenue " Inpatient Revenue: , Medicare 671.314.19 5'\',229.27 610,397.74 2,687.577 .00 2,044,917.09 2,293,688.21 Medicaid 124,806.63 96,934.74 88,613.48 498,083.74 367,739.08 574.180.61 Other 22~,630,~0 274,060.99 320,115,04 1,081.586.09 1.096,2~ 1.05 1,161.04H6 TotallP Revenue 1,020,751,22 882,225,00 1,019,126,26 4,267.246.83 3,528,897.22 4,028,916.28 YTD IP Revenue Variance 738.349.61 1 238,330,551 outpatient Revenue Medicare 709,768,56 597,701.91 870,978,69 2,853,302.94 2,390,807.~7 3,369.748,85 1.1- 126,~66,63 136,715,56 191,185,~1 518,341.74 546,862.29 729,387,07 Other 1,125,959,82 755,~82, 77 7~8,~90.17 ~,<<3,128.95 3,024,930.92 2,825.739,~7 e Total OP Revenue 1.982,195.01 1,489,900.24 1,810.654.21 7,81~.773,63 5.982.600,68 6.92~,875.39 YTD OP Revenue Variance 1.852,172.95 I 889.898.2~ I Total Openlting Revenue 2,982,1loI6.23 2.372,125.24 2,829,780.53 12,082,O20.~8 9;491,~97 .90 10,953,791.87 YTD Tote! Revenue Variance 2,590,522.86 I J 1,128,228.791 R....... Ded_ Madlcare ConI. MI, (903.6G8.2~) (509,116.03) (73-1,101.43) (3,~57 ,453.91 j , , , (2,03.6,~64.11) (3,0017 ,!l23. 12) l.Iadlcare Paso-ttvu 36,972.00 ~I,095.90 55,551,00 205,~07 .37 164;383.55 223,106:00 Medlcald COnl Adj. (154,741.63) (88,699.39) (216,02~.531 (733,872.~7) (354,797.58) (617,0013.39) Ind1genlICharlt COnl Mj. (7~,286.87) (80,11~.03) (199,329.~7) (226,097,81) (32O,~58.11) (~78,870.41) _Debt~ (1~9,OI6.70) (142,295.17) (176,381,71) (729,061.57) , (569,180.68) (67~,269.72) Other Ded_ (191,588.96) (300,152.63) (150,915.60) 1768,950.03) II ,2QO,810.50) (8M,129.70J Total Rev Deductions (1,438,328.~0) (1,079,28U5) (1,~21,201.74) (5,730,028,22) ..(04.317,~'f3) (5.253.130.34) ,-. ~ . Deducts as % of Oper Revenue I 49.13%1 .J . . .47..22%1 J. 49.99%1 p~nts as % of Oper Revenue l 50.87%1 52.78%1 I 50.01%1 Other Revenue u Cafataria Sale. 7,576.44 6,575.34 8,844.43 3Z,I<<.62 . 26,301.38 32, 17~63 _tlncoma 5,378.91 3,333.:3 2,336.76 19,57U,f ... .. 13,333.32 5.8~Z:58 _I from Bonds ~2.94 0.00 25.31 150:19 0.00 100.94 _tfrom Hoop- 0.00 0.00 0.00 0.00 . " .0.00 0.00, Mal Rental 11,<<1.78 7,500.00 10,328.77 42,542.0.< . '0,000.00 38.907.27. MIoceIIanecUS Income 2.281.24 2,250.00 127 ,3OU6 90,207.25 9,000.00 442,370.75 e Total Other Revanue 26,721.29 18,658.67 1-4:9,836.93 184,818.84 78.634.70 617,438.15 Net Revanue 1,57',339.12 1.312,502.56 1,558,415.72 8,638,810.88 6,253,007.17 6,218,099.48 6 ~ 604 . /-- MEMORIAL MEDICAL CENTER OPERATING STATEMENT For the 04 Months Ending April 30, 2003 e SINGLE MONTH Current Budget Prior Year Operating Expense Salaries 582,583.43 588,352.77 576,318.95 Employee Benefits 191,956.99 143,740.16 92,728.35 Prof~ Fees 224,057.54 198,399.00 220,942.98 Plant OperaUon 32,707.23 36.691.67 43,751.47 Hospital General 25,653.53 70,531.25 71,534.26 Other Operating Expenses 458.959.41 392,148.29 420,112.96 Total Operating Expense 1,515,918.13 1,429,863.14 1,425,388.97 Net Operating Gain/{Loss) 57.420.99 (117,360.58) 133,026.75 Non-OpenIting Expense llep<edatlon 126,165.58 169,388.08 128,032.83 ConIrtbuIIon ., County 0.00 0.00 0.00 TollII Non-OpenIlIng Expense 126,165.58 169,388.08 128,032.83 Ti. ......1Ing GoInI(Loss) (68,74<4.59) (286,748.66) 4,1l93.92 Courot)' W>okIy 0.00 0.00 (218,259.00) Net GoInI(I..ou) eftor Subsidy (68,74<4.59) (286,748.66) 223,252.92 e c "~1"" ' e YEAR TO DATE Current YTD Budget YTO PriorYTD 2,335.529.16 2,353,411.08 2,306,482.33 " 575,637.98 574,960.64 504,147.66 930,947.93 793,596.00 923,472.52 124.665.74 146,766.68 137,820.38 180,919.4<4 282,125.00 165,065.65 1.768,465.54 1,568,4<47.16 1.637,055.70 5,916,165.79 5,719,306.56 5,674,0<<.26 196,859.23 I 242,121.53 I 620,445.09 (466,299.39) 544,055.22 507,729.83 677,552.32 518,062.11 0.00 0.00 0.00 507,729.83 677,552.32 518,062.11 112,715.26 (1,143,851.71) 25,993.11 (28,341.13) ".0,00 (218~:OO) 141,056.39 (1,'<43,851.71) 24<4,252.11 ; --------. ; . ~ 7 605 e -- "J', e , ,i!.',HICI ':'~'l 9~';:, Oci MEMORIAL MEDICAL CENTER AGING OF ACCOUNTS RECEIVABLE AS OF APRIL 30, 2003 - 0-30 31-60 61-90 91-120 OVER 120 TOTAl ._'n'_ MEDICARE 1,372,796 170,137 110,449 63,Q82 170,551 1,887,~ Percent 73% 9% ,6% 3% 9% . ~ MEDICAID 253,243 48,053 62,707 5,986 27,805 397,~1 I, . 64% 12% ,16% 2% 7% ~ I BLUE CROSS 121,122 28,938 26;715 20,240 25,390 222:4"05 , Percent 54% 13% 12% 9% 11% ji~! COMMERCiAl 709,070 398,401 193;242 147.604 139,771 1.588;28& Percent 45% 25% 12% 9% 9% . ,-'~',- ~,;,:,,' PRIVATE 53,681 175,209 114,457 116,269 85,674 547 " ",,~(-, Percent 10% 32% '21% 22% 16% 11.% . TOTAl 2,509,912 820,738 507,570 355,381 449,190 4,642,792 , Percent 54% 18% 11% 8% 9% 1'00%. Outstanding AR Days: 46,17 April 46.01 March L c.o c ::; , e MEMORIAL MEDICAL CENTER ACCOUNTS PAYABLE BOARD OF TRUSTEES APPROVAL LIST FOR MAY 2003 DATE APPROVED ACCOUNTS PATIENT BY COUNTY AUDITOR PAYABLE REFUNDS 4/3103 (weekly) $ 321,049.68 $ 1,038.57 4/10/03 (weekly) $ 211,187.82 4/17/03 (weekly) $ 135,013.59 $ 509.80 4/23103 (monthly) $ 128,709.84 4/24/03 (weekly) $ 141,430.24 $ 6,338.71 TOTAL $ 937,391.17 $ 7,887.08 0 MONTHLY PAYABLE FOR MAY 2003 .$ 182,94428 , e Referral 2002 $205,473.21 . 2002 YTD 2003 . $182;267:99 . . . . , . . . .. 2003 YTD., .c_-~-);::c~:~~l . ,-- ,. - ,'. ..~-~', -~. 1 ._- . -:;- "-:':'"_:~"T"+;" .T, L -.- Charity $ 137,988.01 $ 60,389.46 $ 447,742.80 $'52,751;SS :,~~i1l:l?:bs:; ,0,,; 0 $ 94,593.60 L~J~,,-<?65.46c; 6;),::.:::9."(; Indigent $ 237,950.07 .,- .,. - ,'_.._ _0 .- ;~li1\~ :.;:;#1'" . ':.~'};; '.:-.',-,' e G07 SEPTIC TANK/HOLDING TANK PERMIT - HRll.T.TH DEPARTMENT COMPLAINT FROM KENNETH D. STOECKMANN ION PROPERTY IN THE JU1\N CANO SURVEY OF INDIANOLA BEACH AREAl Mr. Kenneth Stoeckmann told the Court he received a notice that charges were taken against him regarding a holding tank on his property by the Board of Commissioners and he didn't believe this was correct because he had asked the Judge and the Commissioner of Precinct 2 and they said they didn't know anything about it. He said he thought there was a facility that took care of such things as home exemption and septic facility. He found the Board of Commissioners got involved and he got the letter. He asked if this was the work of one commissioner. Judge Pfeifer said, "No, sir, I can't see here where commissioners have been involved in anything. It ~ays the subdivision has not been legally divided and approved by Calhoun County Commissioners' Court." Mr. Stoeckmann said it doesn't have to be legally divided; both escrow companies have escrowed the lots and Stuart Title Company issued a title policy. If there was an~thing wrong with these lots, the title company wouldn't ~ssue a guaranteed title. Every time I sold a lot, (I) guaranteed title if they wanted ~t. So, that insurance is my power. Judge Pfeifer said this was denied by the Health Department. Mr. Stoeckmann stated the reason it was denied by the Health Department is that the Board of Commissioners here said it wasn't properly divided; the way I interpret that is the whole Board of Commissioners agreed that that wasn't proper. Devonna Koebrick, with the Victoria City-County Health Department, stated, basically, her office is responsible for permitting septic systems in Calhoun county. The State has passed laws that require property to be a minimum size if a septic system is to be used and if you have public water versus if you are going to use individual water wells. The reason for that is in the interest of public health. Her office is continually going out on septic system complaints about sewage on the ground. To direct the new systems coming in, the State decided to put down some guidelines. In order to allow septic tanks on a piece of property..... Mr. Stoeckmann interrupted to say it is not a septic tank, to start with. Devonna said, accoring to State law, holding tanks do come under septic tanks. Mr. Stockmann again said it is not a septic tank, it is a holding tank. With a septic tank, you have a drain field and with a holding tank, where you don't have enough room on account of water or such, you hire a holding tank. In order to get this holding tank, you sign a contract that it will be pumped whenever its full. He said he has complied with everything and the installer that installed this here said it passes the law 110%. He said, no body, no time, in this world, is a holding tank and a septic tank come under the same rules. Devonna stated that they do. e e Mr. Stockeman said you need to have a drain field with a septic tank. He said he applied by every rule. There was a well on that property years ago, three or four feet deep, that worked well in the water. Nineteen years ago he put in a new electric system and lived there for three years. The septic tank down there is no longer usable and he applied for a holding tank. If nothing else, he said he could get grandfather rights on this but there is no need of that because that applies to ... Mr. Stoeckmann stated he applied by every regulation and felt he should be able to get grandfather rights if he applied for them, though he shouldn't need to. Devonna said, "The only grandfather rights that are in effect now.. . " Mr. Stoeckmann interrupted to say he didn't think she knew what she was doing. Devonna said, "I don't know what else to say; I've provided. . . . " Mr. Stoeckmann interrupted to say he didn't know why the Court should be involved in this with giving adverse information like they have; they e 608 e are giving you adverse information that it is not devised properly. Well, it is devised properly; it is recorded in the Courthouse with the best surveyor this country ever had. He went on to complain about a member of the Court and the unwillingness of the Court to help him. Judge Pfeifer reminded him that the subject matter is a septic tank and holding tank. He stated that Devonna has purely said that we have rules that come down; we just try to follow the rules. He told Mr. Stoeckmann there are several things that causes his s~ecific situation not to fit and there is nothing Commiss~oners' Court, that he could see, could do about it. He stated that all have tried to help him but he couldn't see that they could do anything. He thought this was a Health Department decision. Mr. Stoeckmann stated the main reason for the problem is that his trailer blocks the view of the people across the street. Judge Pfeifer again reminded him that Commissioners' Court has nothing to to with this, he applied for a permit with the Health Department. Mr. Stoeckmann said if the Health Department is telling me I can't do this, it is not going to stop me because in forty-eight hours I can have an electric incinerator put in that trailer and it will set there until it rots. Devonna said that still falls under the septic system rules; it is just that it is an on-site facility. Commissioner Flord said there are two issues here - one being the subdiv~sion is not legally approved. Devonna said that is the first barrier. Because it has never been platted and ap~roved by Commissioners Court and was simply filed as a aff~davit in the County Clerk's office. The laws say I can't permit any such septic system. Unfortunately, it is not just his land but the land he sold to other people, too. The first step is we need to get it legally platted and legally subdivided and if its going to have public water and use septic, those lots need to be at least one-half acre. If its going to have individual water wells on each, the lots have to be at least one acre. He simply needs to get with engineers and get it properly laid out and filed and then we can go from there. Commissioner Floyd said if he gets an engineer to plat it and brings that plat with 1 acre or one-half acre lots, whichever is required, and brings it to Court for a~proval and it is approved, then you can go ahead with perm~t procedures. Judge Pfeifer asked Mr. Stoeckmann if he could to that. Mr. Stoeckman said, "No, it is 100x90 foot - the reason I'm not asking for a septic tank is because its not big enough. It is big enough for a holding tank. A holding tank does not require any more than that. Its legal because it comes into that holding tank and its being pumped out. e e Commissioner Finster asked Devonna if there was a clause that says if they have a site engineers plan, they can deviate from the rules. Devonna said that would apply to lots that were already laid out prior to 1988. There is a section under property that he had laid out and did the same thing with water just using the affidavit to file it. I thought that had already been approved in 1985 and I called the County Clerk's office. It did not go on record with the clerk until December, also. And, the second portion he submitted - that part and a holding tank. The State has set up rules because they want you to use a tank and a drain field. That way you know the sewage is going to get treated before it hits the water. A holding tank can only be used as a last resort. The professional engineer or registered sanitarian would have to tell me why no other system can go on there. Given the time frame when this was provided to the County Clerk's office, in 2002, he would have to comply with the one-half/one acre. Mr. Stoeckmann said that was right, it is a last resort if its not big enough for a drain field - that's why its a holding tank. He thought he would apply for grandfather'S rights. G09 Judge,Pfeifer asked Devonna to supply to him, in writing, what ~t would take for Mr. Stoeckmann to comply so he could furnish this to Mr. Stoeckmann who may read it and we can go from there. Devonna said she could. She added, "The State does give you, Calhou~ ~o~nty, autho~ization and you delegated to us the respons1b~1~ty to perm~t. We do have some variance authority, but I need to protect your authorization status. If I do anything that gets you in trouble with the State, they can pull that from you and then permit fees could be raised. She said Mr. Stoeckmann's lots are waterfront lots with some in the wetlands area. e Judge Pfeifer stated information from Devonna will be relayed to Mr. Stoeckmann. BIDS AND PROPOSALS - GENERAL CONTRACTOR FOR INDIANOLA BEACH EROSION CONTROL PROJECT Commissioner Galvan stated they have already gone through the bidding process on the Indianola Beach Erosion Control Project. Project Manager, Mark E. Mazoch, with URS, said there were six bidders for the project with two alternatives that were in bid for the project to make the entire project. Alternate one consisted of cellular concrete mattresses. The low bidder on that alternative for 600 feet of shoreline was Cary Construction for $329,307. Hunt Contractors was the second lowest bidder at $331.664. Alternative two is a stone revetment for the 600 foot length. Cary Construction was the low bidder at $167,226. and the second lowest bidder was Lester Construction at $171,776. The alternative two bid as provided by Cary Construction was within the project budget which was $168,600 and they meet all the bidding requirements on the bidding process so our recommendation would be to go with Alternative Two with Cary Construction. A Motion was made by Commissioner Galvan and seconded by Commissioner Balajka to award Cary Construction the contract for Indianola Beach Erosion Control Project, Alternative NO.2. e In discussion, Commissioner Floyd asked the budget amount and bid amount for Alternative #2. Mr. Mazoch said the overall project budget for construction was $116,600 so what we had done in the overall connection of putting the project together, we wanted to get as much project put together as possible, so we had a base bid of 300 linear feet and 100 increments thereafter. The bid for Alternative #2 for Cary Construction is $86,814. for 300 linear feet of shoreline protection and at the base there of 100 feet increments at $26,804. for a grand total of $167,226, Commissioners Galvan, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. e -610 ~ e e e URS June 2, 2003 Roger Galvan, County Commissioner Pct. #1 Calhoun County 20 I W. Austin Street Port Lavaca, Texas 77979 VIA FEOEX Re: Bid Tabulation - Indianola Beach Erosion Control Project Calhoun County, Texas Dear Commissioner Galvan: On the base scope of work for Alternate I - Cellular Concrete Mattress Revetment, the apparent low bidder is Cary Construction (see attached spreadsheet). They were the only bidder to bid the.Base Bid for Alternate I lower than the total construction budget for this project. No Bid Additive for this Alternate could be awarded unless construction funds were increased. We do not recommend awarding this Alternate. On the base scope of work for Alternate 2 - Riprap Armor Stone Revetment, the apparent low bidder is Cary Construction. Their bid is slightly lower ($1,646.00) than Lester Contracting, Inc. who is the next lowest bidder for the project on Alternate 2. Based on this evaluation, we would recommend selecting Cary Construction for award of the project. If the Bid Additive(s) for Alternate 2 is selected for award, Cary Construction is still the low bidder. The entire revetment project, approximately 600 LF in length, could be awarded as Base Bid Alternate 2 plus three (3) Bid Additives for $167,226.00. If you have any questions reg4rding this bid summary, please contact me or Scott Vanzant at (713) 914.6456 or (713) 914-6498, respectively. Thank you for this opportunity and we look forward to continuing to provide services for this project in the near future. Very truly yours, URS 11/~ f m Mark E. Mazoch, P.E. Project Manager URS Corporation 9801 Westhcimer, Suite 500 Houston, TX 77042 Tel: 713.914.6699 Fax: 713.789.8404 611 e e e -I Indianola Beach Erosion Control Project (Calhoun Countv) ~ - ,~ .u~ - c__ - .....c--,..s.rn. ,- ~ - - - ---..-...., - - ......I'rio< E.........roo. .....""'" E""""'""", u.;.,..,.,. -- .....""'" ,-- -- ~- ......"""" E_fTI<< ,~..-....- , u .~ ~ 110.000. UO.....n "1.000. 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" "_'3 " IS" " 11:11' B...............I'loooCdW.-c-_ ,n " ~ 1J].1"" "00 Ul,lOO ", "'m ~ 1l~'lln .' 1l",<J'" ,. $-11;","'. ",,__n- Soo_ .. ,~ ."... ".100. m ,,~ - ".- SoI6.ol I"'''.n ,. .~. - ",*10 .___"""u-_._ ,. ,~ '" ,,~ m ..~ w Uli.~ 1s..,1l U...... .. II,",IUoO ,. n...... r....r.r- . , U - - .~ ,~ IU~ IU~ "" ,m ,~ ~ ~ .. _of_....~..~ m_." 191>....' .107.l<6" ~"s-;;t4!~ ''''-''' Al,6".00 1_1lol.._. , --- , u SlOme '10,_ 1I0me ,"o.<m.o> lJI.lOO I'..JOO. ,,~ ,,~ sr."" ,,~ ,,- ,,= ~- , u ,,- >>- ,,~ ,,~ ~ ."m >>~ nsoo ,,- .5.<lOO u_ - "-">lof~_~_ , U I...... ,,= 110......00 I,ome ,.= IIll.UO ,,- .HOO I'~O>. .~ .~ ..~ --- , U .1.1OO 1I.1OlI >>00 .= ~ >>m ,,- Ium .m ,m ,,- ,,= --- ..._--_... ~ - " .. "~ . "- '" .L'~ " n_ .' ,= " ,,= ',__""".'A -- - ~ "" S1~,'1ll ., ,~ IloJ .IlUOO W .n,nl.lo U.lS ~.. ., W~ -.- , U ,,- ..- ..~ .- ..= S1.rso - - ,,= J),<lOO >>- ,~ ....of_N..........l SI19,JXl. "".flO Ull..l<I ,,,,,IUIO faUl.... 11'-'60.00 . ._.............t,........... . I~__- . , u .- .m ..= 11.000 IIUl<I l'UjO,OO I'..Il.3. I(On' SJ.>OO ,,~ .= ,~ _of............-_~_ , U , IJ,_ .m .m "'.'.u "'."l.oo SI."" $I."'" .m ,m ,,~ ,,~ ~--..~-- , u - - " " "'l<IO. II.lOO Ull IIIl . " .m .m --- .....__.......Noo... ~ no " .. ".'\11 . Sl.\I9lI nil ."", "' liNn " - .. ,m B.__"""D... -- m ,~ ... Il<I..... "' Ul....OO 11" Ill.lOO. -" nUll I~J' '11.'" ., ULllO ,,,..,.,,-..'- , u ~ - II,<lOO ,,= "'" IU!l .m .1\1\1'" ImJ ,m - .. ". ....of"-Ilol............t,..oWOi.. .....1\1. Ul.1\19 "'-'II Ill,'lJII .JO.M-l.'" IJ1.7fl ~~"""""""..,.o.k"""'-"""_""'-byc-..,...- N ~ r,[) CONTRACTOR'S BID Honorable Michael J. Pfeifer Calhoun County Judge 211 S. Ann Street, 3,d Floor Port Lavaca, TX 77979 e Having carefully examined the Bidding And Contract Documents for the Indiano!a Beach Erosion Control Project, for Calhoun County, Texas, as well as the premises and conditions affecting this work, and all other contract documents, the undersigned proposes to furnish all labor, equipment and materials necessary to complete the work for the following prices: 1. lndianola Beach Erosion Control BASE BID ALTERNA TE I - CCM Revetment STA 91+91 - STA 88+90 Item Description Ouantitv Unit Price Extended Price 1.0 Contractor Mobilization and Demobilization I LS $ &" oc{). 00 $ (p, QXJ. 00 2.0 Re-grade Existing Stone/Concrete Debris I LS $ ~/{)O!J. D" $ q;oa? 00 3.0 Removal of Unsuitable and Excess Debris I LS $ (, 5"'ro.oo $ I; QXJ. 00 4.0 Preparation of Construction Documentation I LS $ /;oco.oo $ 00CJO .ao 5.0 Cellular Concrete Mattresses A. Provide and Install Non-Woven Geotextile' 1,550 SY $ 3:00 $ 4. q5"O. 00 . e B. Provide and Place Cenular qO. LJC) /3CJ,5"CO.00 Concrete Mattresses 1,550 SY $ $ , C. Provide and Place Riprap Toe Protection 195 TONS $ tP8. 00 $ /3, 2~LJ. 00 D. Provide and Place Crushed Stone Base 1.588 TONS $ 54>.= $ 88, 928 ~o , 6.0 Final Grading I LS $ ZocO .00 $ Z~.oo IGeotextiIe quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID AL TERNA TE I (Sum of Items within 1.0 through 6.0): rU-tJ /;udre/51%7 -Ieuo $ 2~2,8380a , -M)(~>Mc! e~(hf )u"jd #11;1 r:i5hf Dollars (Words) April 2003 ContraCLor's Bid Submittals-Page 1 of9 e G13 e BASE BID AL TERNA TE 1, ADDITIVE - Additionall00-foot Increments of CCM Revetment Item Descrivtion Quantitv Unit Price Extended Price 1.0 Re-grade Existing Stone/Concrete Debris I LS $ :?'GJOO.{)O $ 2,006.oD . 2.0 Removal of Unsuitable and Excess Debris I LS $ 500.{)0 $ .2:\Q.oo 3.0 Preparation of Construction Documentation ILS $ 3~() .0,<) $ BOo. DO 4.0 Cellular Concrete Mattresses A. Provide and Install Non-Woven Geotextile' 517 SY $ 3.00 $ /, '55:/. 00 B. Provide and Place Cellular ?O.OO Concrete Mattresses 517 SY $ $ 4ft. '53tJ. 00 , E. Provide and Place Riprap Toe Protection 65 TONS $ IPB.oo $ 4;.420.00 F. Provide and Place Crushed Stone Base 530 TONS $ 5(,..00 $ 2~ tJ16(). oc> 5.0 Final Grading I LS $ Ct~().oo $ &52? 00 e lGeotextiJe quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID ALTERNATE 1, ADDITIVE (Sum of Items within 1.0 through 5.0): $ 85" (p 3/. 00 . t:t5/11<( - -I!j(" ---f-'ho!.lS~rlj s/;r IJljrd/~d -t-h/;/y -arte (Words) Dollars BASE BID AL TERNA TE 2 - Riprap Revetment ST A 91 +91 - ST A 88+90 Item Descriotion Ouantity Unit Price Extended Price 1.0 Contractor Mobilization and Demobilization I LS $ 5,DX).00 $ 5;O()6.00 2.0 Re-grade Existing Stone/Concrete Debris I LS $ u,/fXX).00 $ Ct/O()(), 00 3.0 Removal of Unsuitable and Excess Dcbris I LS $ 4/5'{)(). 00 $ -1t 5"c;O. .0 4.0 Preparation of Construction Documentation I LS $ 1/{)()CJ.oo $ ~ (){X). DO e 5.0 Riprap Armor Stone Revetment A. Provide and Install Non-Woven Geotextile' 1,000 SY $ 300 $ 3.-om, DC> April 2003 Contractor's Bid Submittals-Page 2 of 9 614 . B. Provide and Place Riprap Armor Stone 1,080 TONS $ ~ 2, dc) $ Uti; 9/piJ.oo $ Z~.~n 6.0 Final Grading I LS $ 4;/YYJ-= e lGeotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID AL TERNA TE 2 (Sum of Items within 1.0 through 6.0): $ 13 ~ 4itJO. OQ Ef5hly -Cf5hf fhtJc60/7J kr 4W?cI'c-d 5/;''' Dollars (Words) BASE BID AL TERNA TE 2, ADDITIVE - Additionall00-foot Increments of Riprap Revetment Item DescriDtion Ouantitv Unit Price Extended Price 1.0 Re-grade Existing Stone/Concrete Debris I LS $ 2,tXX). 00 $ .2, tXlQ. ~o 2.0 Removal of Unsuitable and Excess Debris 1 LS $ If 5'OD. DO $ I, S"DLJ.oo 3.0 Preparation of Construction Documentation I LS $ 32:0.00 $ ~.bO 4.0 Riprap Armor Stone Revetment A. Provide and Install Non-Woven Geotextile1 333 SY $ 30D $ c;C?9. 00 e B. Provide and Place Riprap Armor Stone 360 TONS $ (p~. 00 $ 2~ 32{).oo 5.0 Final Grading I LS $ {p5D.oo $ q50.00 IOeotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID AL TERNA TE 2, ADDITIVE (Sum of Items within 1.0 through 5.0): /u..t"rtIy - Sr:-Uer! 'fhCLt~C;r/(::I SCUt"17 /;vacl,c-c/ Sf 0"Y (Words) $ 27 7(//00 , -nlM Dollars ALL BID WORK SHALL BE COMPLETED AS FOLLOWS: 1. BID should be completed within 120 days. 2. BID with Alternative 1 should be completed within 120 days. April 2003 Contractor's Bid Submittals-Page 3 of 9 e C'.1r-- V 0 5. STANDBY TIME 5cc c;!-1Jvl ~k G("dJ~ At any time during the contract performance period, the Owner may issue a temporary stop work order and activate standby time provisions. If activated, standby time will be paid to the Contractor based on aclual rental rates of equipment and labor rates of personnel on site during that time, or based on the. stated rates, whichever is less. Daily rates are applicable up to 6 days, and weekly rates are applicable up to 4 weeks. The contractor shall attach any additional information pertinent to rental rates of equipment and personnel. Date EquipmentlLabor Personnel Supplier Daily Rate ($/day) Weekly Rate ($/day) The Owner reserves the right to activate, or not to activate, standby time provisions, as it deems appropriate, in the form of a change order (purchase order change notice) to the contract. April 2003 Contractor's Bid Submittals-Page 3 0[9 616 e e e ", e e e 6, CONTRACTOR'S CONSTRUCTION SEQUENCE STATEMENT The Contraclor shall submit their proposed construction sequence for each of the bids with the bid. The owner prior to bid acceptance shall approve the construction sequence. 7, BID CONDITIONS BASE BID and ADDITIVE BIDS will be evaluated and detennination of the low Bidder will be based on the lowest Base Bid item(s), plus the maximum number possible of Additive Bids (taken in the order listed), until the Budgetary Control Dollar Amount is reached. Additive Bids that raise the total over the Budgetary Control Dollar Amount will not be considered in determining the low Bidder. If no bids received are within the bndgetary control dollar amount, determination of low Bidder will be based on the lowest total base bid. HOWEVER, THE OWNER RESERVES THE RIGHT TO AWARD TO THE LOW BIDDER ANY COMBINA nON OF BID ITEMS. If the above bid amount exceeds $25,000.00, the undersigned shall include herewith security in the form of a bid bond, certified check, or cashier's check for an amount not less than five percent (5%) of the total amonnt of the bid to be awarded by Owner, unless otherwise stipula~ed under Special Conditions. To ensure adequate bid bond, Bidders should calculate bid bond based on the total amount of all Base Bids pins all Additive Bids (if any). The Bid Bond will be returned to or forfeited by the undersigned in accordance with the Bid Bond provision in the Instructions to Bidders. The undersigned further agrees that this Bid Bond is the appropriate measure of liquidated damages that the Owner will sustain by the failure of the undersigned to execute and deliver said contract and required documents. This contract shall not be construed as creating any debt on behalf of the State of Texas and/or Calhoun County in violation of Tex. Canst. art. ill g49. In compliance with Tex. Canst. art, vm g6, it is understood that all obligations of the State hereunder are subject to the availability of State funds, If such funds are not appropriated or become unavailable, this contract shall be terminated, In that event, the parties shall be discharged from further obligations, subject to the equitable settlement of their respective interests accrued up to the date of termination. The undersigned agrees that when written notice of bid acceptance is furnished by the Owner within 45 calendar days after the bid opening date, the undersigned will, within ten (10) calendar days from receipt of such notice, execute and deliver the contract and all required bonds and certificates of insurance to the Owner. The undersigned agrees that this bid will not be withdrawn for a period of 45 calendar days from the date set for the bid opening, and the undersigned further agrees that the Bid Bond will be forfeited in the event this bid is withdrawn before expiration of said 45 calendar days. The undersigned agrees that any payments under any resulting purchase order or contract will be applied toward any debt, including but not limited to delinquent taxes and/or child support that is owed to the State of Texas by Bidder until debt is paid in full. By the signature hereon affixed, Bidder certifies that neither the Bidder, nor the firm, corporation, partnership, or institution represented by the Bidder, or anyone acting for such firm, corporation, or institution has violated the antitrust laws of this State, codified in Section 15,01 et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such.line of business. April 2003 Contractor's Bid Submittals.Page 4 of9 617 i ~ j' [ I , ,', " t I - 61.8 By the signature hereon affixed, Bidder certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency, By the signature hereon affixed, Bidder acknowledges that Bidder has not received compensation for participation in the preparation of the specifications for this project By the signature hereon affixed, Bidder certifies that if a Texas address is shown as the address of the Bidder, Bidder qualifies as a Texas Resident Bidder as defined in Title 10, Tx, Gov. Code, Section 2252.001. By the signature hereon affixed, Bidder certifies he is not currently delinquent in the payment of any franchise taxes owed the State of Texas under Chapter 17 L Tax Code, Making a false statement as to corporate tax statns is a material breach of contract. By the signature hereon affixed, Bidder affIrms that he has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with the submitted bid. By the signature hereon affIxed, Bidder certifies that they are in compliance with Section 618.003 of the Government Code, relating to contracting with executive head of a State Agency. By the signature affixed, hereon Bidder certifies that the individual or business entity named in this bid is not ineligible to receive the specified payment pursuant to Section 231.006(d), Family Code, reo child support, or Section 2155,(l04 Government Code, re: collection of State and local sales and use taxes. This bid will be null and void, and resulting contracts shall be terminated and/or payment withheld if this certification is inaccurate, Signing this Bid with a false statement is a material breach of contract and shall void the submitted bid or any resulting contracts, and the Bidder shall be removed from all Owner Bid lists. Apdl 2003 Coutractor's Bid Submittals-Page 5 of9 "It e e OWNERSHIP: -k/':n ne +h L~.dz:r s-. 4Slr 4;)..~05B I Z<;; Name ) SSN % (h tI c1,d Le'5.kr 458 ~ (p6 ~ 1);)4 Z<;; Name SSN % ker1 Lesko, . Ir-. 4&(..,- ZCi-/53<6 38. . Name SSN % -n::xJd Lrd-cr ~ e N=' SSN % KeU6Yl Leskr ~ e I ! I I . BIDDER MUST PROVIDE, IN THE SPACE(S) PROVIDED BELOW, THE NAME AND SOCIAL SECURITY NUMBER OF AN INDIVIDUAL OWNER, A SOLE PROPRIETOR AND ALL PARTNERS, SHAREHOLDERS, OR OWNERS WITH AN OWNERSHIP INTEREST OF AT LEAST TWENTY-FIVE (25) PERCENT OF THE BUSINESS ENTITY ENTERING INTO THIS CONTRACT. Bidder acknowledges receipt of the following addenda: LESTER e{)Jf)(1(!,I'{cn~c, . IlUe. Name of Contracting Firm ' .4dd""c/v if I By Au~i!J:~ 1<!r::'1 Lc-s:.+~t". Tr. Printed Name ' 5-2&-2003 Date fl O. <3.x C?8{p Address PoRr V{-tMCI(. (X' Cii)' , State (3ul) 552 - :5024- (Area Oxic) Phone Number Pr<,"s,,;QNI t Title 77979 Zip I<'en Q) les,+c-,cClIlf-;cc+,'3,' ~OIYt Email address (our) 552-4-044 (Area Code) Fax Number (31(() q~o - "007'::'- (Area Cooe) Cell Phone Number April 2003 Contractor's Bid Submittals-Page 6 of 9 619 I I 6Z0 STATEMENT OF MATERIALS & OTHER CHARGES (If Contractor wishes to claim an exemption to sales and use tax. this fonn must be completed and rewrned Wilh bid documents. Materials Incorporated into the Project BID 1 BID 2 $ /70,axJ.oa $ 5~, O~. 00 All Other Charges BID 1 BID 2 $ ""2, 838. "0 $ :;'3. 4<bO . 00 . * TOTAL BID BID 1 BID 2 $ 2(#2,'838'''0 $ 88.4&70.00 / * The above totals must agree with the corresponding totals shown on the Contractor's Bid. For purposes of complying with the Texas Tax Code, the Contractor agrees that the charges for any materials incorporated into the project in excess of the estimated quantity provided for herein will be no less than the invoice price for sllch material to the Contractor. By: S-d8-,;:>co3 Date ,I/?(!. -I:!c'1 Lc- .!:lr-r . , vr. Print Name {1-""sld';'rtf Title April 2003 Contractor's Bid Submittals-Page 7 of 9 e e e CONTRACTOR'S BID Honorable Michael J. Pfeifer Calhoun County Judge 211 S. Ann Street, 3'" Floor Port Lavaca, TX; 77979 e > Having care'fully examined the Bidding And Contract Documents for the Indianola Beach Erosion Control Project, for Calhoun County, Texas, as well as the premises and conditions affecting this work, and all other contract documents, the undersigned proposes to furnish all labor, equipment and materials necessary to complete the work for the following prices: 1. Indianola Beach Erosion Control BASE BID AL TERNA TE 1 - CCM Revetment ST A 91 +91 - ST A 88+90 Item Description Ouantitv Unit Price Extended Price 1.0 Contractor Mobilization and Demobilization I LS $ 3/100 $ 1/100 , 2,0 Re-grade Existing Stone/Concrete Debris I LS $ 'J lAJ \ $ dilate \ 3,0 Removal of Unsuitable and Excess Debris I LS $ JII~lo <) $ ;)..~/f} S , 4.0 Preparation of Construction Documentation I LS $ IIM() $ \jOO() 5.0 Cellular Concrete Mattresses A. Provide and Install Non-Woven Geotextile' 1,550 SY $ .:J.CPt $ 3.~5q ,50 , B. Provide and Place Cellular 113, & & Cj'3,l/)~, O() Concrete Mattresses 1.550 SY $ $ e , C. Provide and Place Riprap Toe Protection 195 TONS $ ~,I~ $ I;) , ~'l'1 , Q S- , D. Provide and Place Crushed Stone Base 1,588 TONS $ ,<;'4 ,5'> I $ ~,.., .(@ . d '6 , 6.0 Final Grading I LS $ J,~OD $ 1,d-Q6 ,06 IOeotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or wa.ste. TOTAL BASE BID AL TERNA TE 1 (Sum of Items within 1.0 through 6.0/: ' J:M ~<AJr,..J -I-wL~ -\to,,~,A Sev",,~":l (Words) $ s:iJ~ ,b'lL (\3 . , ~\i . owl 41 Dollars April 2003 CODlraclor's Bid Submittals-Page) of 9 e GZ1 e BASE BID ALTERNATE 1, ADDITIVE - Additionall00-foot Increments of CCM Revetment Item Descriotion Ouantitv Unit Price Extended Price 1.0 Re-grade Existing Stone/Concrete Debris ILS $ \,$ $ \,300 2.0 Removal of Unsuitable and Excess Debris I LS $ ~~ r-, $ ttXry 3.0 Preparation of Construction Docnmentation I LS $ 333 $ 3~3 4.0 Cellular Concrete Mattresses A. Provide and Install Non-Woven Geotextile' 517 SY $ oJ .(i1 $ \ I {)~6. S 3. B. Provide and Place Cellular Ip3.~[P 1:)/11), d.)... Concrete Mattresses 517 SY $ $ E. Provide and Place Riprap Toe Protection 65 TONS $ ~~,\ S $~ F. Provide and Place Crushed Stone Base 530 TONS $ $4(~1 $ ;)(\ OY'1, 30 5.0 Final Grading 1 LS $ 3O,Q $ 3Cj~ e 'Geotextile quantities .shown on the Contractor"s Bid Subrnitlals do not aCCOunt fur overlap or waste. TOTAL BASE BID ALTERNATE 1, ADDITIVE (Sum of Items within \.0 through 5.0): ~I)(+J <,\}.\-t -tLU<M',J "'N' ~uwl.,J <:IJj eln'] ~ (Words) $ iJ% / q~6. ~() Dollars BASE BID AL TERNA TE 2 - Riprap Revetment ST A 91 +91 - ST A 88+90 Item Description Ouantitv Unit Price Extended Price 1.0 Contractor Mobilization and Demobilization I LS $ qJ~OD $ q,~Ob 2.0 Re.grade Existing Stone/Concrete Debris 1 LS $ 3 ,2t>o $ 31~DD 3.0 Removal of Unsuitable and Excess Debris I LS $ Y,d.tU $ 4,d...UO 4.0 Preparation of Construction Documentation 1 LS $ L thO $ I.MO e , , 5.0 Riprap Armor Stone Revetment A. Provide and Install Non-Woven GeotextiJe' 1.000 SY $ ~,CP1 $ d,6"\D April 2003 Contractor's Bid Submittals-Page 2 of 9 622 B, Provide and Place Riprap Annor Stone 1,080 TONS $ lo~ .-Sl.o ILS $ 400 $ ~3. ~)"i ,'16 , YtD 6.0 Final Grading $ lGeotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. e TOTAL BASE BID AL TERNA TE 2 (Sum of Items within 1.0 through 6.0): _NITlJj -t,)Ur ~ou""vVJ $ e\}! k.l,Jr,.J e'tJJ-t'ei\ awl ~ (Words) Q4, ~ 1'6 I ~D . Dollars BASE BID AL TERNA TE 2, ADDITIVE - AdditionallOO-foot Increments of Riprap Revetment Item Description Ouantitv Unit Price Extended Price ~4"'3.3'-\~ q 4-,....33,3'1 1.0 Re-grade Existing Stone/Concrete Debris ILS $ >:J,'3.))\ $ ,\tJ'~, S J>R 2.0 Removal of Unsuitable and Excess Debris ILS $ l,yOO $ ( ,400 3.0 Preparation of Construction Documentation I LS $ 333 $ 33?, 4.0 Riprap Armor Stone Revetment A. Provide and Install Non-Woven Geotextile' 333 SY $ .~~ $ J.}C) I ')~ e B. Provide and Place Riprap Annor Stone 360 TONS $ lo8.4Y $ !}y )1.3~.Lj() 5.0 Final Grading I LS $ 3CJC1 $ 31'1 IGeotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID ALTERNATE 2, ADDITIVE (Sum ofItems within 1.0 through 5.0): -R\d"j bf'Q. +~()",~V\J ,Cr ku.vtJ iL.I-~ ~/"" ClwJ (Words) $ 3I,L(?;3.S\_ %> Dollars ALL BID IVORK SHALL BE COMPLETED AS FOLLOIVS: 1. BID should be completed within 120 days. 2. BID with Alternative 1 should be completed within 120 days. April 2003 Contractor's Bid Submittals-Page 3 or9 e GZ3 e 6. CONTRACTOR'S CONSTRUCTION SEQUENCE STATEMENT The Contractor shall submit their proposed construction sequence for each of the bids with the bid. The owner prior to bid acceptance shall approve the construction sequence. 7. BID CONDITIONS BASE BID and ADDITNE BIDS will be evaluated and detennination of the low Bidder will be based on the lowest Base Bid item(s), plus the maximum number possible of Additive Bids (taken in the order listed), until the Budgetary Control Dollar Amount is reached. Additive Bids that raise the total over the Budgetary Control Dollar Amount will not be considered in detennining the low Bidder. If no bids received are within the budgetary control dollar amount. detennination of low Bidder will be based on the lowest total base bid. HOWEVER, THE OWNER RESERVES THE RIGHT TO AWARD TO THE LOW BIDDER ANY COMBINATION OF BID ITEMS. If the above bid amount exceeds $25,000.00, the undersigned shall include herewith security in the fonn of a bid bond, certified check, or cashier's check for an amount not less than five percent (5%) of the total amount of the bid to be awarded by Owner, unless otherwise stipulated under Special Conditions. To ensure adequate bid bond, Bidders should calculate bid bond based on the total amount of all Base Bids plus all Additive Bids (if any). The Bid Bond will be returned to or forfeited by the undersigned in accordance with the Bid Bond provision in the Instructions to Bidders. The undersigned further agrees that this Bid Bond is the appropriate measure of liquidated damages that the Owner will sustain by the failure of the undersigned to execute and deliver said contract and required documents. e This contract shall not be construed as creating any debt on behalf of the State of Texas and/or Calhoun County in violation of Tex. Const. art. III ~49. In compliance with Tex. Const. art. VIII @6, it is understood that all obligations of the State hereunder are subject to the availability of State funds. If such funds are not appropriated or become unavailable, this contract shall be tenninated. In that event, the parties shall be discharged from further obligations, subject to the equitable settlement of their respective interests accrued up to the date of tennination. The undersigned agrees that when written notice of bid acceptance is furnished by the Owner within 45 calendar days after the bid opening date, the undersigned will, within ten (10) calendar days from receipt of such notice, execute and deliver the contract and all required bonds and certificates of insurance to the Owner. The undersigned agrees that this bid will not be withdrawn for a period of 45 calendar days from the date set for the bid openiog, and the undersigned further agrees that the Bid Bond will be forfeited in the event this bid is withdrawn before expiration of said 45 calendar days. The undersigned agrees that any payments under any resulting purchase order or contract will be applied toward any debt, including but not limited to delinquent taxes and/or child support that is owed to the State of Texas by Bidder until debt is paid in full. By the signature hereon afftxed, Bidder certifies that neither the Bidder, nor the firm, corporation, partnership, or institution represented by the Bidder. or anyone acting for such fInn, corporation, or institution has violated the antitrust laws of this State, codified in Section 15.01 et seq., Texas Business and Commerce Code, or the Federal antilrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. e April 2003 Contractor's Bid Submittals-Page 4 of 9 624 e " e . . . . . e' By. the signature hereon affixed, Bidder certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this tran~action by any Federal department or agency. By the signature hereon affixed, Bidder acknowledges that Bidder has not received compensation for participation in the preparation of the specifications for this project. By the signature hereon affixed, Bidder certifies that if a Texas address is shown as the address of the Bidder, Bidder qualifies as a Texas Resident Bidder as defmed in Title 10, Tx. Gov. Code, Section 2252.001. By the signature hereon affixed, Bidder certifies he is not currently delinquent in the payment of any franchise taxes owed the State of Texas under Chapter 171, Tax Code. Making a false statement as to corporate tax status is a material breach of contract. By the signature hereon affixed, Bidder affmns that he has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with the submitted bid. By the signature hereon affixed, Bidder certifies that they are in compliance with Section 618.003 of the Government Code, relating to contracting with executive head of a State Agency. By the signature affixed, hereon Bidder certifies that the individual or business entity named in this bid is not ineligible to receive the specified payment pursuant to Section 231.006(d), Family Code, re: child support, or Section 2155.004 Govemment Code, reo collection of State and local sales and use taxes. This bid will be null and void, and resulting contracts shall be terminated and/or payment withheld if this certification is inaccurate, Signing this Bid with a false statement is a material breach of contract and shall void the submitted bid or any resulting contracts, and the Bidder shall be removed from all Owner Bid lists. Apri1200J Contractor's Bid Submittals-Page 5 of9 6).!i . .> . ,., " -, '. , . BIDDER MUST PROVIDE, IN THE SPACE(S) PROVIDED' BELOW, TIIE NAME AND SOCIAL SECURITY NUMBER OF AN INDIVIDUAL OWNER, A SOLE PROPRIETOR AND ALL PARTNERS, SHAREHOLDERS, OR OWNERS WITH AN OWNERSHJP INTEREST OF AT LEAST TWENTY-FIVE (25) PERCENT OF THE BUSINESS ENTITY ENTERING INTO TIllS CONTRACf. r 1~~:t-6~. -~,3fv :DI'\\\\<'. ~ll/lj Printed Name COl\tol \~, TIUe 3& \- S,s')- :l368 Bidder acknowledges receipt of the following addenda: J~,((D (iln<'~(LU;\-;oI'\ ~X?lV;'~<" Name of Contrnctiog Finnj \ l\3l) M;\J,r 1::r . Address ~L:"[4= IX a~ S~W ..li\ -~$).- )gs& (Area Code) Phone Number bi,L.@o Ce,(CO\I\Cu-:.",^ Email address -')YNl c~U~~^ ~~~D^ Jv\"'Aip ~A'I\W,,^ \:0 Name jv"tl<.") \~~'b l),,^II'\\~ ~Jl f\~ Name -} ;J,,\\C: J. <. (' gi~lI'\~l \ d1tJ,.~ ~M)t') . i 'I . April ZOO3 , 626 Zip (Area Code) Fax Number ~ (Area Code) Cell Phone Number OWNERSHIP: SSN SSN SSN SSN - :)-.l2 -63 Date --1~ % lLt % )~ % It; rit I~ e e Contr.lctor's Bid Submittals.Pagc 6 of 9 , STATEMENT OF MATERIALS & OTHER CHARGES (If Contractor wishes to claim an exemption to sales and use tax, this form must be completed and returned with bid documents. Materials Incorporated into the Project J~J,')')1 ,0 ~ BID I $ BID 2 $ "'.>, 'J'Ii I , -;).() e All Other Charges Y~I';).~S,'W BID I $ BID 2 $ 5'.1',4')1, \ \ * TOTAL BID f1(~: ~t~: tt BID I $ BID 2 $ * The above totals must agree with the corresponding totals shown on the Contractor's Bid. For purposes of complying with the Texas Tax Code, the Contractor agrees that the charges for any materials incorporated into the project in excess of the estimated quantity provided for herein will be no less than the invoice price for such material to the Contractor. 'tKce, Cw.kJ-foA .~((;...s;-G.C.. ~-)'Y, ~6~ Name of Date , e (OI\t-r,ll-c.r TItle April 2003 Contractor's Bid Submittals~Page" of9 e l I 1 GZ7 e CONTRACTOR'S BID Honorable Michael J. Pfeifer Calhoun County Judge 211 S. Ann Street, 3" Floor Port Lavaca, TX 77979 Having carefully examined the Bidding And Contract Documents for the Indianola Beach Erosion Control Project, for Calhoun County, Texas, as well as the premises and conditions affecting this work, and all other contract documents, the undersigned proposes to furnish all labor, equipment and materials necessary to complete the work for the following prices: 1. Indianola Beach Erosion Control BASE BID ALTERNATE 1- CCM Revetment STA 91+91- STA 88+90 Item Description Ouantitv Unit Price Extended Price 1.0 Contractor Mobilization and Demobilization lLS $ 13.000.00 $ 13,000,00 2.0 Re.grade Existing Stone/Concrete Debris 1 LS $ 20.500.00 $ 20,500.00 3.0 Removal of Unsuitable and Excess Debris I LS $ 9.500.00 $ 9,500.00 e 4,0 Preparation of Construction Documentation j LS $ 2,000.00 $ 2,000.00 5.0 Cellular Concrete Mattresses A. Provide and Install Non-Woven Geotextile' 1,550 SY $ 1.82 $ 2,821.00 B. Provide and Place Cellular Concrete Mattresses 1,550 SY $ 91.60 $ 141,980,00 C. Provide and Place Riprap Toe Protection 195 TONS $ 68.40 $ 13,338,00 D. Provide and Place Crushed Slone Base 1,588 TONS $ 68.40 $ 108,619,20 6,0 Final Grading ILS $ 4,500.00 $ 4,500.00 'Geotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID ALTERNATE 1 (Sum ofItems within 1.0 through 6.0): $ 316,258,20 THREE HUNORED SIXTEEN THOUSAND TWO HUNDRED FIFTY EIGHT DOllARS AND TWENTY CENTSn-n...-nn.nDollars (Words) e April 2003 ContraclOr's Bid Submittals-Page I of 9 628 BASE BID AL TERNA TE 1, ADDITIVE - Additional100-foot Increments of CCM Revetment Item Description Ouantity Unit Price Extended Price 1.0 Re-grade Existing Stone/Concrete Debris lLS $ 10.71in 00 $ 10,250.00 e 2.0 Removal of Unsuitable and Excess Debris lLS $ 4,750.00 $ 4,750.00 3.0 Preparation of Construction Documentation 1 LS $ 1,000.00 $ 1tOOO.OO 4.0 Cellular Concrete Mattresses A. Provide and Install Non-Woven Geotextile1 517 SY $ 1.82 $ 940.94 B. Provide and Place Cellular Concrete Mattresses 517 SY $ 91.60 $ 47,357.20 E. Provide and Place Riprap Toe Protection 65 TONS $ 68.40 $ 4..446.00 F. Provide and Place Crushed Stone Base 530 TONS $ 68.40 $ 36,252.00 5.0 Final Grading 1 LS $ 2,250.00 $ 2,250.00 lGeotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID ALTERNATE 1, ADDITIVE (Sum of Items within 1.0 through 5.0): $ 107,246.14 e ONE HUNDRED SEVEN THOUSAND TWO HUNDREO FORTY SIX DOLlARS AND FOURTEEN CENTS--------------------J)ollars (Words) BASE BID AL TERNA TE 2 - Riprap Revetment ST A 91 +91 - ST A 88+90 Item Descriotion Ouantity Unit Price Extended Price 1.0 Contractor Mobilization and Demobilization ILS $ 31,300.00 $ 31,300.00 2.0 Re-grade Existing Stone/Concrete Debris ILS $ 36,300.00 $ 36,300.00 3.0 Removal of Unsuitable and Excess Debris ILS $ 20,250.00 $ 20,250.00 4.0 Preparation of Construction Documentation ILS $ 2,300.00 $ 2,300.00 5.0 Riprap Armor. Stone Revetment A. Provide and Install Non-Woven Geotextile1 1.000 SY $ 2.15 $ 2,150.00 April 2003 Contractor's Bid Submittals-Page 2 of9 e (;29 e B. Provide and Place Riprap Annor Stone 1,080 TONS $ 105.00 $ 113,400.00 6.0 Final Grading I LS $ 7,250.00. $ 7,250.00 lGeotextiJe quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID AI. TERNA TE 2 (Sum of Items within 1.0 through 6.0): $ 212,950.00 TWO HUNOREO TWELVE THOUSANO NINE HUNOREO FIFTY DOLLARS ANO NO CENTS----------------------------1)ollars (Words) BASE BID AI. TERNA TE 2, ADDITIVE - Addilionall00.foot Increments of Riprap Revetment Item Descriotion Quantity Unit Price Extended Price 1.0 Re-grade Existing Stone/Concrete Debris ILS $ 18,150.00 $ 18,150.00 e 2.0 Removal of Unsuitable and Excess Debris I LS $ 10.125.00 $ 10.125.00 3.0 Preparation of Construction Documentation I LS $ 1,500.00 $ 1,500.00 4.0 Riprap Armor Stone Revetment A. Provide and Install Non-Woven Geotextile' 333 SY $ 2.15 $ 715.95 B. Provide and Place Riprap Annor Stone 360 TONS $ 105.00 $ 37.800.00 5.0 Final Grading ILS $ 3,625..00 $ 3,625.00 'Geotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID ALTERNATE 2, ADDITIVE (Sum of Items within 1.0 through 5.0): $ 71,915.95 SEVENTY ONE THOUSANO NINE HUNDRED FIFTEEN DOLlARS AND NINETY FIVE CENTS-----------------------[)oIIars (Words) ALL BID WORK SHALL BE COMPLETED AS FOLWWS: 1. BID should be completed within 120 days. 2. BID witb Alteruative 1 should be completed within 120 days. e April 2003 Contractor's Bid Submittals-Page 3 of 9 630 e e e 5. STANDBY TIME At any time during the contract perfonnance period, the Owner may issue a temporary stop work order and activate standby time provisions. If activated, standby time will be paid to the Contractor based on actual rental rates of equipmellt and labor rates of personnel on site during that time. or based on the stated rates, \vhichever is less. Daily rates are applicable up to 6 days. and weekly rales are applicable up to 4 weeks. The contractor shall attach any additional information pertinent to rental mles of equipment and persOlU1cl. Date Equipment/Labor Personnel Supplier Daily Rate ($/day) Weekly Rate ($/day) SFF A no" v ROlF SHFFJ The Owner reserves the right to activate, or not to activate, standby time provisions, as it deems appropriate, in the form of a cha.ngc order (purchase order change notice) to the contract. ;\Iarch 2003 COll[(;)c[or's Bid Submilwh-P;lgc 3 nfl) 631 BIDDER MUST PROVIDE, IN THE SPACErS) PROVIDED BELOW. THE NAME AND SOCIAL SECURlTY NUMBER OF AN INDIVIDUAL OWNER, A SOLE PROPRIETOR AND ALL PARTNERS. SHAREHOLDERS, OR OWNERS WlTH AN OWNERSHIP INTEREST OF AT LEAST T\VENTY.FIVE (25) PERCENT OF THE BUSINESS ENTITY ENTERING INTO THIS CONTRACT. Bidder acknowledges receipt of the following addenda: 1, 2, 3 AND 1 KING FISHER MARINE SERVICE, INC. Name of Contl<lcling Fiml By P. O. BOX 108 Address WAYNE BOYD Plinted Name PORT LAVACA, TEXAS City 77979 PRES I DENT Zip State Title 361-552-6751, EXT. 256 (Area Code} Phone Number 361-553-7722 (An:a Codl;:) Fax Number waboy~kingfishenmarine.com Ema;1 address 361-920-6727 (Area Code) Cell Phone Number OWNERSHIP: ORION CONSTRUCTION' INC. Nnme 76-043-1089 SSN Name SSN SSN Name SSN Name MAY 28, 2003 Dal~ 100 % o. " "' '" .. '" March200J Contractor's Bid SubmiltJls-rage 6 nf9 632 e e e STA TEMENT OF MATERIALS & OTHER CHARGES (If Contractor wishes to claim an exemption to sales and use lax, this foml must be completed and returned with bid documents. Materials Incorporated into the Project e BID I $ 150.000.00 BID 2 $ 65.000.00 All Other Charges BID! $ 166.258.20 BID 2 $ 147,950.00 . TOTAL BID BID! $ 316,258.20 BID 2 $ 212,950.00 '" The above totals must agree with the corresponding totals shown on the Contractor's Bid. For purposes of complying with the Texas Tax Code, the Contractor agrees that the charges for any materials incorporated into the project in excess of the estimated quantity provided for herein will be no less than the invoice price for such material to the Contractor. KING FISHER MARINE SERVICE. INC. W N'~con6nn ~UlhOri~gnature HAY 28 2003 Date By: WAYNE BOYD Prinl Name PRES I DENT e Title r\l<lrch200J COll(lOlctw's Bid Sl.lbmillals-Page 7 of9 e 633 CONTRACTOR'S BID e Honorable Michael J. pfeifer Calhoun County Judge 21 I S. Ann Street, 3" Floor Port Lavaca, TX 77979 Having carefully examined the Bidding And Contract Documents for the Indiano!a Beach Erosion Control Project, for Calhoun County, Texas, as well as the premises and conditions affecting this work, and all other contract documents, the undersigned proposes to fumish all labor, equipment and materials necessary to complete the work for the following prices; 1. Indianola Beach Erosion Control BASE BID AL TERNA TE 1 - CCM Revetment ST A 91 +91 _ ST A 88+90 Item Description Ouantitv Unit Price Extended Price 1.0 Contractor Mobilization and Demobilization ILS $ 10,000.00 $ 10,000.00 2.0 Re.grade Existing Stone/Concrete Debris I LS $ 5.250.00 $ 5.250.00 3.0 Removal of Unsuitable and Excess Debris I LS $ 5,000.00 $ 5,000.00 e 4.0 Preparation of Construction Documentation lLS $ 2,250.00 $ 2,250.00 5.0 Cellular Concrete Mattresses A. Provide and Install Non-Woven GeotextileI 1.550 SY $ 6.50 $ 10.075.00 B. Provide and Place Cellular Concrete Mattresses 1,550 SY $ 100.00 $ 155.000.00 C. Provide and Place Riprap Toe Protection 195 TONS $ 52.00 $ 10,140.00 D. Provide and Place Crushed Stone Base 1,588 TONS $ 50.00 $ 79.400.00 6.0 Final Grading I LS $ 7 r;nn nn $ 7 t;nn nn IOeotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID ALTERNATE 1 (Sum ofItems within 1.0 through 6.0): $ 284,615.00 TWO HUNDRED EIGHTY-FOUR THOUSAND SIX HUNDRED FIFTEEN DOLLlIRS (Words) Dollars e April 2003 COD tractor's Bid Submittals-Page 1 of 9 634 BASE BID ALTERNATE 1, ADDITIVE - Additional100-foot Increments of CCM Revetment Item Descootion Quantity Unit Price Extended Price 1.0 Re-grade Existing Stone/Concrete Debris 1 LS $ 2,000.00 $ 2,000.00 e 2.0 Removal of Unsuitable and Excess Debris 1 LS $ 2.000.00 $ 2.000.00 3.0 Preparation of Construction Documentation 1 LS $ Lnn $ nn 4.0 Cellular Concrete Mattresses A Provide and Install Non-Woven Gcotextile' 517 SY $ 6.50 $ 3,360.50 B. Provide and Place Cellular Concrete Mattresses 517 SY $ 100.00 $ 51,700.00 E. Provide and Place Riprap Toe Protection 65 TONS $ 52.00 $ 3,380.00 F. Provide and Place Crushed Stone Base 530 TONS $ So.OO $ 26.S00 on 5.0 Final Grading 1 LS $ ? non nn $ ? non on lGeolextile quantities shown on the Contractor's Bid Submjttals do not accounl for overlap or waste. e TOTAL BASE BID ALTERNATE 1, ADDITIVE (Sum ofltems within 1.0 through 5.0): NINETY THOUSAND NINE HUNDRED FORTy-oNE DOllARS & 50/CENTS (Words) $ 90.941.50 Dollars BASE BID ALTERNATE 2 -Riprap Revetment STA 91+91- STA 88+90 Item Descriotion Ouantitv Unit Price Extended Price 1.0 Contractor Mobilization and Demobilization 1 LS $ 10,000.00 $ 10,000.00 2.0 Re-grade Existing Stone/Concrete Debris I LS $ 5.500.00 $ 5.500.00 3.0 Removal of Unsuitable and Excess Debris lLS $ 10.000.00 $ 10.000.00 4.0 Preparation of Construction Documentation 1 LS $ 2 2S0 00 $ 2.7c;n nn 5.0 Riprap Armor Stone Revetment A. Provide and Install Non-Woven Geotextilel 1,000 SY $ 8.00 $ 8,000.00 April 2003 Contractor's Bid Subminals-Page 2 of9 e 635 B. Provide and Place Riprap Annor Stone 1i0- \ ~ 00 (J} 0: fs,S'- '1O,~DO 1,080 TONS $ ~ $ Hi: HG71M e 6.0 Final Grading I LS $ t; nnn nn $ Ii nnn nn 'Geotex111e quantities shown on the Contractor's BId Submittals do not account for overlap or @ II " ,c- 1)S 0- TOTAL BASE BID AL TERNA TE 2 (Swn of Items within 1.0 through 6.0): $ .J';i1~,l~~_vu ONE HUNDRED TWENTY-EIGHT THOUSAND ONE HUNDRED FIFTY DOLLARS (Words) Dollars BASE BID AL TERNA TE 2, ADDITIVE - AdditionalIDO-foot Increments of Riprap Revetment Item Descriotion Quantitv 1.0 Re-grade Existing Stone/Concrete Debris I LS $ 2.0 Removal of Unsuitable and Excess Debris I LS $ 3.0 Preparation of Construction Documentation I LS 4.0 Riprap Annor Stone Revetment A. Provide and Install Non-Woven GeotextileI 333 SY B. Provide and Place Riprap Annor Stone 360 TONS 5.0 Final Grading I LS $ n $ ~ $ 1,998.00 i~) .::<.3 t./ 00 ~() . , ~ $ $ ~.x:1tJ tJTJ $ 1,000.00 $ 1,000.00 TOTAL BASE BID AL TERNA TE 2, ADDITIVE (Sum ofItems within 1.0 through 5.0): OC .:21; 811 /-' $ .2JjJ.,(j::7~.(J(J @ IGeotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TWENTY-NINE THOUNSAND STX HUNDRED NINETY-NINE DOLLARS (Words) Dollars ALL BID WORK SHALL BE COMPLETED AS FOLLOWS: 1. BID should be completed within 120 days. 2. BID with Alternative 1 should be completed within 120 days. e April 2003 Contractor's Bid Subrnittals.Page 3 of 9 . 636 e e e BIDDER MUST PROVIDE, IN THE SPACErS) PROVIDED BELOW, THE NAME AND SOCIAL SECURITY NUMBER OF AN INDIVIDUAL OWNER, A SOLE PROPRIETOR AND ALL PARTNERS, SHAREHOLDERS, OR OWNERS WITH AN OWNERSHIP INTEREST OF AT LEAST TWENTY-FIVE (25) PERCENT OF THE BUSINESS ENTITY ENTERING INTO Till NTRACT. Bidder acknowledges receipt of the following addenda: R~R rnNTRArTTN~ TNr N:unc of Contracting Firm By RANDY L. BOYD Printed Name PRESIDENT Zip Title (361)552-'-2110 (Area Code) Fax Number (361)920-6568 (Area Code) Cell Phone Number OWNERSHIP, 463-33-6190 71% SSN % SSN % SSN % SSN % 346 SWEETWATER ROAD Address PORT LAVACA, TEXAS 77979 City State (361) 552-2104 (Area Oxic) Phone Number RBOYD30000@AOL.COH Entail address DEBRA J. BOYD Name Name Nom, Nome April 2003 Contractor's Bid Submittals-Page 6 of 9 G37 .. ].' I I I 638 e STATEMENT OF MATERIALS & OTHER CHARGES (If Contractor wishes to claim an exemption to sales and use tax, this form must be completed and retumed with bid documents. Materials Incorporated into the Project BID I BID 2 $ $ All Other Charges BID I BID 2 $ $ * TOTAL BID BID I BID 2 $ $ * The above totals must agree with the corresponding totals shown on the Contractor's Bid. For purposes of complying with the Texas Tax Code, the Contractor agrees that the charges for any materials incorporated into the project in excess of the estim.1ted quantity provided for herein will be no less than the invoice price for such material to the Contractor. 5 /:1 7 /03 . e Date By: RANDY L. BOYD Print Name PRESIDENT Title e April 2003 Contractor's Bid Submittals-Page 7 of 9 CONTRACTOR'S BID Ie Honorable Michael J. pfeifer Calhoun County Judge 211 S. Ann Street, 3" Floor Port Lavaca, TX 77979 Having carefully examined the Bidding And Contract Documents for the Indianola Beach Erosion Control Project, for Calhoun County, Texas, as well as the premises and conditions affecting this work, and all other contract documents, the undersigned proposes to.. furnish all labor, equipment and materials necessary to complete the work for the following prices: 1. lndianola Beacb Erosion Control BASE BID AL TERNA TE 1 - CCM Revetment ST A 91 +91 - ST A 88+90 Item Descriotion Ouantitv Unit Price Extended Price 1.0 Contractor Mobilization and Demobilization 1 LS $ (2, S- tJO J)eJ $ .0.~C't!',t'J 0 2.0 Re-grade Existing Stone/Concrete Debris lLS $ '2:,(6, Z0 $ A/6,26 3.0 Removal of Unsuitable and Excess Debris 1 LS $ ~ Lf[!5; {"O $ 6 Ljt'JS-; hO 4.0 Preparation of Construction Documentation lLS $ / (J-e%J ,tJO $ / (J-tnJ ,80 5.0 Cellnlar Concrete Mattresses A. Provide and Install Non-Woven Geotextile' 1,550 SY $ 4,93 $ 76 <//SZJ B. Provide and Place Cellular b 5",38 e Concrete Mattresses 1,550 SY $ $ IIlI, ;537,CM / C. Provide and Place Riprap Toe Protection 195 TONS $ 2. -;, f?, 'f 5>'fZ3, Sf) $ D. Provide and Place Crushed Stone Base 1,588 TONS $ 23, '-1-2 $ 3~ /"11}, 10 6.0 Final Grading ILS $ 17LfZ/ Z- $ /7C;-Z,/Z- lGeotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID ALTERNATE 1 .J (SumofItemswithin 1.0 through 6.0): $ 170, tJ602.7 tJlJ€CIIv""iJ,-ee<} ~enff7~(/.5/1N(}j" .5/X.TY-F(}t/~ ;J1VtJ -z.'?:I't:J / Bollars (lVor ) I April 2003 Cootractor's Bid Submittals.Page I 0(9 e G39 e BASE BID ALTERNATE 1, ADDITIVE - AddilionaI100-foot Increments of CCM Revetment Item Description Ouantity Unit Price Extended Price 1.0 Re.grade Existing Stone/Concrete Debris ILS $ 2- 75:mJ $ 275-; f?O 2.0 Removal of Unsuitable and Excess Debris I LS $ ,~/StJ,&D $ 2/ 5"'O,<J 9 3.0 Preparation of Construction Documentation ILS $ ;;)CCAJ8 $ 30t7 ,.QtJ 4.0 Cellular Concrete Mattresses A. Provide and Install Non-Woven Geotextile' 517 SY $ r.f~ $ ,;(~..;- g,S;/ B, Provide and Place Cellular 653'/ Concrete Mattresses 517 SY $ $ ::3-'1730.73 E. Provide and Place Riprap Toe Protection 65 TONS $ -? 7, sri $ /8'0'1,68 , F. Provide and Place Crushed Stone Base 530 TONS $ 2'3. :7l $ /2.396,70 I 5.0 Final Grading I LS $ & [!{l;(JO $ /'fJ(J,,pO e 'Geotextile quantities shown on the Contractor"s Bid Submittals do not account for overlap or waste. TOTAL BASE BID ALTERNATE 1, ADDITIVE - (Sum of Items within 1.0 through 5.0): $ 5"3 J (, {l , 8''1 hF-r'/-T,tMez;:- ~~.4:<J~ l?/t,1I1i!v/V<JAr?E(} :5i JC/l;1 ;11'10 S';1cr:, ---nollars (Words) / BASE BID AL TERNA TE 2 - Riprap Revetment ST A 91 +91 - STA 88+90 3.0 Removal of Unsuitable and Excess Debris I LS $ Extended Price .dJ /O,~J- I tX/ 270c7- #/ /~dd -- '/Zc}O? e Item Description Ouantity Unit Price 1.0 Contractor Mobilization and Demobilization I LS , ,d) $ Ie, (5"CpO- I $ ,5( ?{?O~ $ , ,cO $ 'I ~9c'J~ $ /ZtJOtfO $ 2.0 Re.grade Existing Stone/Concrete Debris I LS 4.0 Preparation of Construction Documentation I LS $ 5.0 Riprap Armor Stone Revetment A. Provide and Install Non-Woven Geotextile' 1,000 SY $ fs-v $ 4. ",0 S-& 0---- April 2003 Contractors Bid Submittals-Page 2 of 9 640 B. Provide and Place Riprap Armor Stone 1,080 TONS $ /39~ $ l;;r {9 {'7 €!Z- , () $ /~t71 / Z {7!:-- I ;'f' (J {'7 V' $ 6.0 Final Grading 1 LS e 'Geotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID ALTERNATE 2 q!!- (Sum of Items within 1.0 through 6.0): . $ 177; 320 rl]ve'!/vA/(}k'El'? 5'GVevr" - /V/N~hV(} ~/Iv/l/~teA'J ~ollars (Words) BASE BID ALTERNATE 2, ADDITIVE - Additional100-foot Increments of Riprap Revetment Item Descriotion Ouantitv Unit Price Extended Price 1.0 Re-grade Existing Stone/Concrete Debris 1 LS $ '1 t'JO <?!!- $ roo ~ 2.0 Removal of Unsuitable and Excess Debris ILS $ 28t90'!f!- $ 3 J!:12-- . &tn 3.0 Preparation of Construction Documentation 1 LS $ 1m7t2f2- $ 1!fpc & 4.0 Riprap Annor Stone Revetment A. Provide and Install Non-Woven Geotextile' 333 SY $ 7< s-o $ /'1'18, .sZ> e B. Provide and Place Riprap Armor Stone 360 TONS $ ./ L;'& !:F $ 567/ ',/-C (/ ... L<J D . t &&/(30 o CI(Q... c9-O 5.0 Final Grading lLS $ $ IGeotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID ALTERNATE 2, ADDITIVE (Sum of Items within 1.0 through 5.0): $ S(;, 7 '73, SGi - . -- .::: II A I ~ 1-/ FT'f-f;3 I :L JI7f9cP~M//;J .dbvt!?llJ!1?W (}~ GlJ I VI AI&'T'j-E/ ~f17 ~~ C>t'7 Dollars I (Words) / AU BID WORK SHAll.. BE COMPLETED AS FOUOWS: 1. BID should be completed within 120 days. 2. BID with Alternative 1 sbould be completed within 120 days. April 2003 CODtractor"S Bid. Submittals-Page 3 of 9 e G41 HUNT CONTRACTORS, LTD. P.O. Box 489 1002 W. Main Edna Texas 77957 (512) 782-5322 (512) 782-5675 fax Effective September 1, 1999 Field Supervisor & Transportation Foreman Laborer Truck & Tools Pipe Trailer or Utility Trailer Lawn Mower Weedeater Chainsaw Steam Cleaner (soap extra) Mud Pump 2" Centrifugal Pump & Hose 3" Centrifugal Pump & Hose Air Compressor (185 diesel) Electric Power Plant (11 OV or 220V) Electric Thread Cutters Away from home per diem Welder Welder's Helper Skids for rent (4x4x4) Painter, Carpenter, or Equipment Operator Paint Machine Sand Blasting Machine Sand (subject for price change per sack) Liquid Disposal available Thinner Backhoe with operator Trackhoe with operator (215 Cat) B. L. C. Trackhoe with operator (325 Cat) Dozer D6H with operator Dozer D7 with operator Dozer stand-by for D6H Dozer stand-by for D7 Maintainer (140 G Cat) Gradall Page 1 of2 642 e $350.00 per day $ 19.00 per hour $ 17.00 per hour $ 19.00 per hour $ 60.00 per day $ 12.00 per hour $ 50.00 per day $ 15.00 per hour $ 40.00 per hour $ 65.00 per hour $ 17.00 per hour $ 22.00 per hour $ 30.00 per hour $ 65.00 per hour $ 30.00 per hour $ 100.00 per day e $ 42.50 per hour $ 19.00 per hour $ .65 per day $ 30.00 per hour $ 30.00 per hour $ 40.00 per hour $ 6.50 per sack $11.50 per gallon $ 45.00 per hour $ 85.00 per hour $ 95.00 per hour $ 75.00 per hour $ 85.00 per hour. $ 45.00 per hour $ 55.00 per hour $ 65.00 per hour $ 65.00 per hour e . HUNT CONTRACTORS, LTD. Effective September 1, 1999 Page 2 of2 e Roller with operator Roller with Sheepfoot with Operator Motor Crane with operator (18 ton) Motor Crane with operator (35 ton) Forklift with operator RC60 Forklift Front-End loader with operator Tractor/Shredder with operator (6'shredder) Tractor/Shredder with operator (15' shredder) TractorlPost Hold Digger with operator TractorlDisc with operator (100 HP) Mud Boat Equipment operator and truck Operator travel 2-Ton Winch Truck with poles 5- Ton Truck & Tandem Float with operator 5- Ton Truck & 3 Axle Float with operator Dump Truck with operator (14 yard) Swamper Personnel Basket Trash Trailer Permit $ 60.00 per hour $ 60.00 per hour $ 85.00 per hour $100.00 per hour $ 70.00 per hour $ 75.00 per day $ 70.00 per hour $ 40.00 per hour $ 50.00 per hour $ 40.00 per hour $ 60.00 per hour $125.00 per day $ 35.00 per hour $ 35.00 per hour $ 45.00 per hour $ 70.00 per hour $ 80.00 per hour $ 60.00 per hour $ 22.00 per hour $125.00 per day $ 20.00 per day $100.00 each e Board road and board location material & fabric in stock. Gravel, limestone, sand & fill dirt available. Corrugated pipe also available. Note: A four-hour minimum is required for each service or piece of equipment. Travel time on foreman, equipment, and operators to and from site. Labor only one way. There will be a 25% charge on all third party services and material. Overtime will be charged for Saturdays, Sundays, and holidays. All subcontractors will provide their own insurance. -YOUR BUSINESS IS GREATLY APPRECIATED- e G43 ] , J . ! ,. I \ . I .. J ] . 1 I I I~ l.'1 \ ri ~ l. [, .~ ~ l,. f 644 BIDDER MUST PROVIDE, IN THE SPACErS) PROVIDED BELOW, THE NAME AND SOCIAL SECURITY NUMBER OF AN INDIVIDUAL OWNER, A SOLE PROPRIETOR AND ALL PARTNERS, SHAREHOLDERS, OR OWNERS WITH AN OWNERSHIP INTEREST OF AT LEAST TWENTY.FIVE (25) PERCENT OF THE BUSINESS ENTITY ENTERING INTO THIS CONTRACf. #/(~ ~ By l// 'R ' 4;hA..-. Au .zed SignatuJ'e te ....../k;6"5 ;?: /lvA/r- Printed Name ;:J~~ Title Bidder acknowledges receipt of the following addenda: 1!v".,-r~r>e~-rzm5. Ln;!. Name of Contracting Mnn .. /?o,. ~~o9 Address ~/LI~, '7)G 77'7S- 7 City' Stale Zip :3'6/-782-7502- (Area Code) Fax Number "B6;-78Z-J/ Z/ (Area Code) Cell Phone Number 36/- 7&'2- 7hS'~ (Area Code) Phone Number . he / @; V /p Ix:,. 17 ;2.7- Email address ' OWNERSffiP: .......~lE?5? ~,A./r-- %/- 1t'-S7W ~ Name SSN JE3~j}, /f0~ ~?I'- l'tr- J7b2- Name SSN :)'0 % t5V % Name SSN % Name SSN % April 2003 cOOlra~S Bid Subminals-Page 6 of9 -e e e . . . e L .- r- L... ,- ,- __L' . " 'I -, -LJ j j Ii ~ STATEMENT OF MATERIALS & OTHER CHARGES (If Contractor wishes to claim an exemption to sales and use tax, this form must be completed and returned with bid documents. Materials Incorporated into the Project BID I BID 2 All Other Charges BID I BID 2 * TOTAL BID BID I BID 2 $ $ /16,515',7<i AZ-2.. 8S7. <,,0 , , * The above totals must agree with the corresponding totals shown on the Contractor's Bid. $ $ 5'7 ~8, yS- ,~1 63. €O'D For purposes of complying with the Texas Tax Code, the Contractor agrees that the charges for any materials incorporated into the project in excess of the estimated quantity provided for herein will be no less than the invoice price for such material to the Contractor. ~N-rf!oA)77<Ae:--T?"7<5 L.-n:7 - / Name of Contracung Frnn By: /'tn1.E5 I? ~Nr- Print Name jJl(E5t'~~ Title April 2003 $ $ /70 f1{,I./-. Lit /7f,~ZO_<9 :;/z-7/f/3 ~ Date I Contractor's Bid Su ,ge 7 of9 G45 e CONTRACTOR'S BID Honorable Michael J. Pfeifer Calhoun County Judge 211 S. Ann Street, 3'" Floor Port Lavaea, TX 77979 Having carefully examined the Bidding And Contract Documents for the Indianola Beach Erosion Control Project, for Calhoun County, Texas, as well as the premises and conditions affecting this work, and all other contract documents. the undersigned proposes to furnish all labor, equipment and materials necessary to complete the work for the following prices: 1. Indianola Beach Erosion Control BASE BID ALTERNATE 1- CCM Revetment STA 91+91 - STA 88+90 Item Description Ouantitv Unit Price Extended Price 1.0 Contractor Mobilization and Demobilization I LS $ I 3.DOO, DO $ 1?:i.DOb.DD . . 2.0 Re-grade Existing Stone/Concrete Debris I LS $ 10DD,DD $ ?lDoO,OD 3.0 Removal of Unsuitable and Excess Debris I LS L~J ~IJ()./)IJ $_I/llJD. bD e 4.0 Preparation of Construction Documentation lLS $ '1{){j. {'){J $ ~()n. I'J(J 5.0 Cellular Concrete Mattresses A. Provide and Install Non-Woven Geotextile' 1,550 SY $ I L..DlJ. $_lj55D.DLJ B. Provide and Place Cellular ~ lJ.5Y $lli.5 ~ 7, ()/) Concrete Mattresses 1,550 SY $ . C. Provide and Place Riprap Toe Protection 195 TONS $ 50. (j{J $~)75[). OCJ D. Provide and Place Crushed Stone Base 1.588 TONS $ l ~ ,[)'9, $~ 6.0 Final Grading lLS $~ $ 2~LJD.OO I Geotextile quantities shovm on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID ALTERNATE I l/^f"l ')Q r\ II (Smn of Items within 1.0 through 6.0): . $ ~ I tlllE...\1\I~\[)Rm S\n~ Tf\OUS\'\t\lO 5E.VHJ.Hl.WDRfDTvJfl\.T'iEl(l;~T [ 01..)./100 Dollars (Words) I e April 2003 Contractor's Bid Submittals-Page 1 of 9 646 BASE BID AL TERNA TE 1, ADDITIVE - Additional100-foot Increments of CCM Revetment Item Description Ouantity Unit Price Extended Price 1.0 Re-grade Existing Stone/Concrete Debris I LS $ 300Q.00 $ ~Dro.OD . e 2.0 Removal of Unsuitable and Excess Debris 1 LS $~ $~ 3.0 Preparation of Construction Documentation ILS $ ~f)l1J)[) $ 5DD. DD 4.0 Cellular Concrete Mattresses A. Provide and Install Non-Woven Geotextilcl 517 SY $ Lo.D $ SIl, DO B. Provide and Place Cellular liilllo $~ Concrete Mattresses 517 SY $ E. Provide and Place Riprap Toe Protection 65 TONS $ !5L\.f)l) $ :3;2.5D,DD F. Provide and Place Crushed Slone Base 530 TONS $ 2'b,D1J $~,~~2., 4.0 5.0 Final Grading 1 LS $~/J$~ lGeotextil~ quantities shown on the Contractor's Bill Submittals do not account for overlap or waste. TOTAL BASE BID ALTERNATE 1, ADDITIVE (Sum of Items within 1.0 through 5.0): 5Io).93.ZD e Dollars (Words) BASE BID ALTERNATE 2- Riprap Revetment STA 91+91- STA 88+90 Item Descriotion Ouantitv Unit Price Extended Price 1.0 Contractor Mobilization and Demobilization I LS $ '1h()I1M $~ . 2.0 Re-grade Existing Stone/Concrete Debris I LS $-----5)lD.DJ1D $ ..5, DDfJ.OD 3.0 Removal of Unsuitable and Excess Debris I LS $ ~5()DJ2D $~D 4.0 Preparation of Construction Documentation ILS $ SOn.Db $ I) DO, DO 5.0 Riprap Armor Stone Revetment A. Provide and Install Non-Woven Geotextile' 1,000 SY $ 2.0D $ l,DDO.OO April 2003 Contractor's Bid Submittals-Page 2 of 9 e G47 e 6.0 Final Grading 1.080 TONS $ 1)155 $ ~ ILS $~D $ 3pODtDD B. Provide and Place Riprap Armor Stone IGeotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID AL TERNA TE 2 (Sum ofItems within 1.0 through 6.0): $~ Dollars (Words) BASE BID AI. TERNA TE 2, ADDITIVE - Additional laO-foot Increments of Riprap Revetment 2.0 Removal of Unsuitable and Excess Debris I1.S $ Unit Price Extended Price oz,;SDO.ofJ $ 3'5DD.OD e , ':;n f),f)!) 5DD.tJO $ 0 - $ D- Item Description Ouantity 1.0 Re-grade Existing Stone/Concrete Debris I1.S $ 3.0 Preparation of Construction Documentation ILS 4.0 Riprap Armor Stone Revetment A. Provide and Install Non-Woven GcotextileI 333 SY B. Provide and Place Riprap Armor Stone 360 TONS 5.0 Final Grading 11.5 $ $ LOD $~ $ lDD.oo $~ $ 2lj.:J~.DD $ 1DO.DO IGeotextile quantities shown on the Contractor's Bid Submittals do not account for overlap or waste. TOTAL BASE BID AL TERNA TE 2, ADDITIVE (Sum ofItems within 1.0 through 5.0): ~T~ SlY THDI1.5RblD E:.\GI1T I-\WJDlli:D (Words) 1 FOWL L $~ fJD Dollars e ALL BID WORK SHAIL BE COMPLETED AS FOLLOWS: 1. BID should be completed within 120 days. 2. BID with Alternative 1 should be completed within 120 days. April 2003 Contractor's Bid Submittals-Page 3 of9 648 !'" Ie , e e BIDDER MUST PROVIDE, IN THE SPACE(S) PROVIDED BELOW, THE NAME AND SOCIAL SECURITY NUMBER OF AN INDIVIDUAL OWNER, A SOLE PROPRlETOR AND ALL PARTNERS, SHAREHOLDERS, OR OWNERS WITH AN OWNERSHIP INTEREST OF AT LEAST TWENTY-FIVE (25) PERCENT OF THE BUSINESS ENTITY ENTERING INTO THIS CONTRACT. Bidder acknowledges receipt of the following addenda: (R\\~ 0.n\\\SiRllnH'l1l Name of Conu-acting Firm ADDENDA 1\:2. By Date ---.Cllil1l.f..R TItle l3i6~-5~ ~3 (Area Code) Fax Number L311l\l.J1D- 2.1l.9 (Area Code) Cell Phone Number OWNERSHIP: _tr-w,'/ KtJU12M Name ~ --LD(L SSN % Name SSN % Name SSN % Name SSN % April 2003 Contractor's Bid Submittals-Page 6 of 9 649 STATEMENT OF MATERIALS & OTHER CHARGES (If Contractor wishes to claim an exemption to sales and use tax, this form must be completed and returned with bid documents. Materials incorporated into the Project BID 1 BID 2 $ I :':>'il,q'19, .04 $ 1l'>l1>,~14.nn All Other Charges BID I BID 2 $ 2.lj~SD. DO $ ?fl!JD(),nn * TOTAL BID BID 1 BID 2 $ \ Inf'l;n:;J. . M $ 1<./,." X 1-':1. nt') * The above totals must agree with the corresponding totals shown on the Contractor's Bid. For purposes of complying with the Texas Tax Code, the Contractor agrees that the charges for any materials incorporated into the project in excess of the estimated quantity provided for herein will be no less than the invoice price for such material to the Contractor. t.Arz~ C--nNST(l,,\WTIOL ~=e BY:(~ t;lnlD:"l Date ~A(z '/ !\fJiliP p~ R.. Print Name bWMfJ\. Title April 2003 Contractor's Bid Submittals-Page 7 of 9 650 e e e e CALHOUN COUNTY COURTHOUSE REMEDIATION. RESTITUTION AND RENOVATION/CALHOUN COUNTY JAIL CONSTRUCTION - CONSTRUCTION MANAGEMENT SERVICES Commissioner Floyd said Judge Pfeifer and he met with two firms that were short-listed, Anderson & Company and Spaw Maxwell, and heard their presentations. Both were well qualified to do the job but the Judge and he recommend Spaw Maxwell to be the firm to negotiate the contract for construction management services for the new jail. A Motion was made by Commissioner Floyd and seconded by Judge Pfeifer that Spaw Maxwell be the firm selected by Commissioners' Court that will provide Construction Management Services for remediation, restitution, and renovation of the Calhoun County Courthouse and construction of a new jail and that Commissioner Floyd and Judge Pfeifer be authorized to negotiate a contract with them. Commissioners Galvan, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. e PROHIBITION OF OUTDOOR BURNING ORDER Galen Johnson, with the Olivia-Port Alto Volunteer Fire Department, stated he spoke to all the fire chiefs and they all say it is very dry and recommend a burn ban. Commissioner Balajka said he understood their predicament but would like to see this item passed to a later date for a while. Ken Morris of the Port Alto area said he supported the fire chief. Commissioner Balajka said the County never issued a burn ban until we exceed the Forest Service 500 mark index. Commissioner Floyd went with the fire chiefs' opinion and Commissioner Galvan said everything is extremely dry. A Motion was made by Commissioner Galvan and seconded by Judge Pfeifer to authorize a Burn ban for Prohibition of Outdoor Burning and authorize the County Judge to sign the regulation with exceptions as in the previous Burn Ban. In discussion, Commissioner Balajka said there will always be dry spots and people need to use a little common sense. Commissioner Floyd stated the fire chiefs are all for it. Commissioners Galvan, Floyd, Finster and Judge Pfeifer all voted in favor; Commissioner Balajka voted against. PROHIBITION OF OUTDOOR BURNING WHEREAS, in accordance with provisions of the Texas Disaster Act of 1975, a state of disaster has been declared based on the imminent threat of disaster from wildfire; and e WHEREAS, declaration of such disaster authorized the imposition of controls on activities which tend to increase the likelihood of such fires. BE IT THEREFORE ORDERED that the following emergency regulations are hereby established for all unincorporated areas of Calhoun County, Texas for the duration of the above mentioned declaration; G51 1. Actions Prohibited; A person violates this order ifhe burns any combustible material outside of an enclosure that services to completely contain all flames and/or sparks, or orders such burning by others. This Order is adopted pursuant to Local Government Code ~240,906, and other applicable statutes. This Order does not prohibit outdoor burning activities related to public health and safety that are authorized by the Texas Natural Resources Commission for (1) firefighter training; (2) public utility, natural gas pipeline or mining operations; or (3) harvesting of agricultural crops. e 2. Exception; If in the opinion of the Fire Chief of the area, or his designee(s), the controlled burn would be so situated as to pose no additional fire hazard during this period, and upon inspection the Fire Chief, or his designee(s), feel(s) that all necessary precautions have been observed, the Fire Chief or his designee(s) may issue an advance written waiver to the ban on outdoor burning. Any TNRCC permits must still be obtained by the property owner. 3. Enforcement: a. Upon notification of suspected outdoor burning, the fire department assigned to the location of the fire shall respond to the scene and take immediate measures to contain and/or extinguish the fire. b. As SOon as possible, a duly commissioned peace officer shall be sent to the scene to investigate the nature of the fire. c. If in the opinion of the officer at the scene and/or the Fire Chief the goal of the order can be attained by informing the responsible party about the prohibitions established by this order, the officer may, at his discretion, notify the party about the provisions of this order and request compliance with it. In such instances, an entry of the notification shall be made into the dispatchers' log containing the time, date, and the place of the warning, and the name of person receiving the warning. d. In accordance with Local Government Code ~240.906(h), a violation of this Order is a Class C Misdemeanor, punishable by a fine not to exceed $500.00. e BE IT ALSO ORDERED that this order may be enforced by any duly commissioned peace officer and that the venue for prosecution of this order will be Justice of the Peace Courts of Calhoun County, Texas or County Court-At-Law, Port Lavaca, Texas. This Order will be in full force and effect from June 12, 2003 for ninety (90) days. This Order shall expire upon the first happening of any of the following; I. a determination is made under Subsection (b) of Local Government Code ~240.906 that drought conditions no longer exist; or 2. a determination is made by the Commissioners' Court that the circumstances identified under Subsection (c)(2) of Local Government Code ~240.906 no longer exist. IN WITNESS WHEREOF, 1 affix my signature this 12w day of June, 2003. '71u Attest: _'~Ci .~ ?c"./J.u Anild Fricke, County Clerk ~~~~,.~~~l~,.<-,{ ~~ ' ~...";,-~:.~'\ ~:' '," \ __,..;~~;tz *. :.,....:...;.~l'l : '- -':~a ~ .... ./. /t-~:if ~. "~-'/ Yc: .... ...."\..,.;,::::' {"t, .....,. -,\.(",.._ .:..' . t[!iS 1~; _'..-:."- e " 652 RESTRICTION OF AERIAL FIREWORKS IN UNINCORPORATED AREAS e Judge Pfeifer said June 15 is the time limit if we are going to restrict aerial fireworks because of the vendors. Commissioner Balajka said it is not dry enough to be prohibitive and we do not need any bans right now. Commissioner Finster was concerned about aerial fireworks -are specific restrictions open to anyone who requests them. Ken Morris said that would cover his situation. They have over 100 piers over the bays and people are likely to shoot fireworks there if they are approved or not. They are trying to comply. Many fireworks are already purchased. Commissioner Finster said the Court is required by law to provide a spot to shoot fireworks; should we authorize people to shoot off of their piers. Commissioner Floyd said this can't be changed by the 15th. Commissioner Balajka said if people come in, we can have a special meeting to authorize other people to shoot off the piers before the 15th. Ken Morris sug$ested the fire chiefs be authorized to make the decis~ons. Commissioner Finster said it is hard to have a Burn Ban and not have a fireworks ban. Deputy Sheriff Daigle said they can get hel~ from the local f~re services as to responding to res~dences and ask people to cease if it is passed. Commissioner Balajka thought they were jumping the gun, this was never done until the Forest Service index exceeds 500. NO action was taken by the Court. EXEClITIVE SESSION - CONSUI:r ~~~~E~~G CALHOUN COUNTY'S LEGAT. REOUI RE SPAPER ADVERTISEMRNT e The Court being in open session, the County JUd$e as presiding officer, publicly announced that Comm~ssioners' Court would go into a closed meeting as authorized by Chapter 551, Section 551.071 of Vernon's Texas Codes Annotated, Government Code. The specific section of the closed meeting for the purpose of private consultation between the governing body and its attorney when the governing body seeks the attorney's advice with respect to pending or contemplated litigation, settlement offers, and matters where the duty of the governing body'S counsel to his client pursuant to the Code of Professional responsibility to the State Bar of Texas conflicts with the Act. Calhoun County'S legal requirements related to newspaper advertisement. e The Judge publicly announced that before any final action, decision or vote is made regarding the subject matter of the closed meeting, this meeting will be reopened to the public. The Court then went into closed session at 10:58 A.M. The Judge reopened the meeting to the public at 11:20 A.M. No action was taken by the Court. EXEClITIVE SESSION - DEFINE POTENTIAL PROPER~=UIREMENTS AND AVAILABILITY FOR CONSTRUCTION OF A NEW CQ_ JAIL The Court being in open session, the County Judge as presiding officer, publicly announced that Commissioners' Court would go into a closed meeting as authorized by Chapter 551, Subchapter D of Vernon's Texas Codes Annotated, Government Code. The specific section of the Government Code permitting discussion/deliberation in closed meeting is Section 551.072 which authorizes closed meetings to deliberate the purchase, exchange, lease, sale or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third party. Define potential property requirements and availability for construction of a new Calhoun County jail. The Judge publicly announced that before any final action, decision or vote is made regarding the subject matter of GS3 the closed meeting, this meeting would be reopened to the public. The Court then went into closed session at 11:21 A.M. The Judge reopened the meeting to the public at 11:38 A.M. No action was taken by the Court. e BIDS AND PROPOSALS - THREE POLICE PACKAGE AUTOMOBILES FOR SHERIFF'S DEPARTMENT Deputy Sheriff Daigle said bids were received for ~he three police package automobiles for the Sheriff's Department. It is a hard situation felt in light of losing another patrol car. Two of the bidders have a ninety day wait on availability of the vehicles. Southwest Ford in Weatherford has the units on the lot and are available for immediate pickup. He recommended this as it would be advantageous to the County to have cars on patrol as soon as possible. The delivery charge would not be necessary as he has people to pick them up. County Auditor Ben Comiskey read the following bids. Deputy Sheriff Daigle said the delivey fees will come off all the amounts. With holidays coming up, he felt it important to get the units on patrol. He can have them running by July 4th. The low bid is Elfin Ford. Commissioner Finster asked if we don't go with the low bid, does this have to be declared an emergency. Commissioner Balajka said the specs say to go with the most advantageous for the County and be the sole judge of what that is. A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd to accept the bid of Southwest Ford of Weatherford, in lieu of circumstances of losing patrol cars, for three Police Package Automobiles for the Sheriff's Department for $20,767.00 each with no charge for delivery. Commissioners Galvan, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. e CALHOUN COUNTY AU TORS OFFICE nIDSIPROPOSALS FOR ""t.; - DATE OPENED S 01..t.' .f261J ~ TIME OPENED /u./,Q, PRESENT AT THE OPENING .!! J.r<.ltU ot iJ#uu' Fo!1owing is I Ibt of Bid,fProposa]s opened Jndbid amounts, if appro pr;ale. Bidd"ll'rooo..r -.... "mo""' L l,,,~.d~- J.Ldhfv;( 2 hVtbV #w- ;/~~ ::s~~~_t~~~ 5. e 6. 7. 8, BlDS"'ROPOSALS~ ~ REFERREDTO. G :~ SIGNATlJRE Thi~formon was fucdto the following: 0... MichuIPfei(u,C:>unIyJudge Roger Galvan, Commissioner Pot. #1 Michu] Balajk2l Commissioner Pcl. #2 H.Flovd,Com"'u.sionerPct.#3 Kennc"f1' Finslcr Commissioner Pet, #4 654 e MAKE AND DESCRIPTION OF VEHICLE OFFERED: /0~cI bR/~-V h~7-r?/iI// h&-e.'~ ~// , SP~CIFY WARRANTY: /~ ,..we:?, ~,C/aJ ,~/L,,'5 _ /,-V 7/peL ~q 767. 00 /' O~a;.d d &( rJ/X', Z:2- TOTAL PRICE, PER UNIT: ESTIJ1ATED DELIVERY (DAYS): /# >/Z)e~ /./A//7:7 ff:?;f!!l' c::nc/cAA:/. !/,///h f"o~6~- ~7' o/tdPA?-<7 &v,;/c:, ..:Je .A'.c:?<:?</ '7$.4/? The vehicle we propose meets all of the above ;;;;;/)" /? I V~ specifications.~~ ~ / BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE MADE UNTIL EACH OF THE FOLLOWING CONDITIONS HAVE BEEN MET: A. SATISFACTORY DELIVERY OF THE VEHICLE. B. DELIVERY OF THE FOLLOWING DOCUMENTS TO THE COUNTY AUDITOR'S OFFICE: e I. MANUFACTURER'S CERTIFICATE OF ORIGIN a. Assigned to: Calhoun County 201 W. Austin Port Lavaca, Texas 77979 b. Odometer statement completed c. Signed by dealer 2. APPLICATION FOR TEXAS CERTIFICATE OF TITLE Completed and signed by dealer 3. INVOICE 4. COUNTY PURCHASE ORDER a. Signed by Department Head b. Approved for payment by County Auditor c. Approved for payment by Commissioners' Court THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 90 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY . e _ G55 e Prepared For: B.B. Brown. Sheriff Calhoun County. Texas 201 W Austin-County Courthous Annex Port Lavaca. TX 77979 Phone; (512) 553-4610 Fax; (512) 553-4614 /tJot/ Prepared By: Bob Evans. Commercial Accounts 3001 Fort Worth Hwy Weatherford. TX 76086 Phone; (817) 596-5700 Fax; (8i7) 597-4296 Email;bevans@southwestford.com Ford Police Interceptor 4dr Sdn Police Prep Pkg P71 VEHICLE DETAILS , --:::::;/" tm/1fr~9/7 /L, P71 2003 Ford Police Interceptor 4dr Sdn Police .. , k SELECTEDVE~~~EP;~LORS - P71 4dr Sdn f'';li~;;p;~P_PcP:::t(3;;;Z:i Code Description ,!/pl/'C; SELECTED MODEL - P71 4dr Sdn Police Prep Pkg ~ Description ~ $24.225,00 e C I nterior; Light Flint Exterior 1; Vibrant White WT Exterior 2; No color has been selected. SELECTED OPTIONS - P71 4dr Sdn Police Prep Pkg CATEGORY Code Description EMISSIONS STANDARD EMISSIONS MSRP $0.00 $0.00 $0.00 $0.00 $0,00 $0,00 $0,00 e ENGINE 4.6L EFI OHC V8 ENGINE (S7O) TRANSMISSION 4-SPEED AUTOMATIC TRANSMISSION W/OD & 00 LOCKOUT (S7O) SERIES ORDER CODE 720A POLICE PREP PKG ORDER CODE 'Contents listed in STD Equipment' SEAT TYPE 1_ CLOTH FRONT BUCKET SEATSNlNYL REAR BENCH SEAT (S7O) PAINT SOLID CLEARCOAT RPO PAINT (STD) ADDITIONAL OPTIONS 153 FRONT LICENSE PLATE BRACKET Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. PC Carbook@. Data Version; 76.1, Data updated 5/27/2003 12;24;00 PM @Copyright 1986-2003 Chrome Systems Corporation. All rights reserved, Customer File: June 03, 20031:43:41 PM Page 1 656 - ~ '7 ~ 767: c/O e;t: /JO/A/ /f t / ' V -/ ,.,..-.4/ ~')A' ~Aee .H -~/) ,a:? ;T2)/ /7(,/ ~ ~ , 47 ?t"'" : : , , , , , , , , , , , , , , , HT IC 2003 CR VIC POLICE INTERCEPTOR SPECIAL FLEET ACCOUNT CREDIT VIBRANT HHITE CLEARCOAT FLINT CLOTH FRONT/VINYL RR KEY STANDARD EQUIPMENT .HEAVY-OUTY BATTERY ,ELECTRONIC AM/FM STEREO RADIO . PDLI CE PACKAGE .DUAL EXHAUST SYSTEM .DRIVER/PASSENGER AIR BAGS .HEAVY DUTY FLOOR COVERING OPTIONAL EQUIPMENT .4.6L DHC SEFI V8 ENGINE .ELECTRONIC AUTO % TRANS .P225/60VRX16 BSH TIRES FRONT LICENSE PLATE BRACKET REAR DOOR LOCKS/HANDLES INOP COURTESY LAMPS DISABLED DRIVER'S SIDE SPOT LAMP REAR DOOR POHER HINDOH DELETE TOTAL VEHICLE & OPTIONS DESTINATION & DELIVERY SCHEDULE A (MEMO) ,00 , 23960: 00 , , , , , , , , . , , , , , , , , , , , , NC' NC: NC: , NC 20: 00 15' 00 170: 00 20' 00 24185: 00 705: 00 e 99H 44U T23 153 157 478 51A 948 TOTAL FOR VEHICLE 24890: 00 ** FLEET MARKETING CREDIT 13 U,S, GAL GAS FACTORY PRICED DORA BATCH-ID 2K31114447 N RA 2X PRICE LEVEL 317130P71 VIN: 2FAFP71H03X164913 SHIPPING HEIGHT 4026 LBS. e ~ ./pky-o/ ../) (? /,v 7/?&C- J3t9, 3 , 22508: 00 495: 00- NC' NC: NC' NC: 18: 00 13' 00 151: 00 18' 00 22213: 00 705' 00 24, 57 , , , , , , , t? OYldX THIS INVOICE MAY NOT REFLECT THE FINAl. COST OF THE VfHlQE IN VIEW 01' THE POSSIBILITY Of fUTURE REIlAn:S. AlLOWANCES. OSCOUNTS AND INCENTIVE AW.ARQS f"'OM FOlIO MOTO'!' COMP,AN'f TO THE OC"lfR. FDN'IlMOA INVOICE ~'II'~ ,~~ WMO A&DPLAN 11......a..o ,..vorc;1L!Si ASSESSMENT TOTAL fO~ ou...u Cl:l5T fO~ "OC~ ~. OU'(.fIl.o.co;l...... 'fiN emf X PLAN ,00 22942,57 726.00 22216.57 726.00 7.00 200.00 ,00 719.00 21803.00 SO LD TO SouthHest Ford Inc 520408 P.O. BOX 234 Heatherford TX 76086 5B RK34 SHIP TO (IF OTHER TH....N ABOVE! (;;,l!'''"I.I'V{S'AREO 'IfJA ......\IIl~ 'OM 1'Ir~N:;'1 10131102 52-F445 IC 09 SHIP THROUGH e ('''-7 Ui:) .<::,:' -.-:;:~:f:i~;;.<' -'=~:;';;;;':S""""""'~~~~~..L"_-.",==~"",,,,,=--<,,,,,, ",,", ',""' e . ._"'-~~-~~-==:~~~~~o__ .__,-_.___._:;..~.:..--,"-.-~r'~~'_~- _ - 6/4103 Calhoun County Sheriffs Office In regards to the 3 police vehicle bid that is due on 6/5103, the order bank for the 2003 Ford Crown Victoria is closed and the 2004 models do not have any pricing yet. We have located some remaining 2003 vehicles from another dealer however the vehicles DO NOT have 4 wheel ABS. They are available and ready for delivery within 7 dsys. e 7Jl Leonard Kovar Ford Fleet Manager e 4506 North Navarro P.O. Box 3100 Victoria, Texas 77903 Phone: (361) 576-1221 Fax: (361) 575-3673 Toll Free 1-800-444-3487 www.!eonardkovarford.com 658 e e e CALHOUN COUNTY SHERIFF'S OFFICE 8. 8. BROWNING SHERIFF BID SPEClflCIATIONS fOR POLICE PACKAGE AUTOMOBIlES VEHICLES MUST MEET OR EXCEED THE FOLLOWING MINIMUM SPECIFICATIONS; NUMBER OF VEHICLES: TYPE OF VEHICLE: YEAR OF VEHICLE: COLOR OF VEHICLE; TYPE OF ENGINE: TYPE OF TRANSMISSION: 3 FOUR DOOR POLICE PACKAGE ........- NEW 2003 OR 2004 l/ WHITE - c--V-8-SEFl, 239 HP, 4.6 L c/ 4 SPEED AUTOMATIC OVERDRIVE, l../'FIRST GEAR LOCKOUT AND AUXILIARY ~TERNAL OIL COOLER. 3.27.1 ~DRIVETRAIN, REAR WHEEL DRIVE ,-"MINIMUM 3.08 RATIO l/ POWER REQUIRED v TILT DISK BRAKES, A.B.S. ~ 114.3" MINIMUM v119" MAXIMUM /t5ONVENTIONAL SIZE REQUIRED. SAME SIZE AND TYPE AS ON CAR v INTERVAL v ALL TINTED vHEATER AND DEFROSTER V"'RADIO, AM/FM v AIR CONDITIONING, MANUAL V BATTERY ~REAR WINDOW DEFROSTER DRIVE: REAR AXLE: STEERING; STEERING WHEEL; BRAKES; WHEELBASE: SPARE TIRE AND WHEEL: WINDSHEILD WIPERS; GLASS FACTORY INSTALLED: 1\ .J: ;} U'/ ~ ~, ~ ~ s"l::,"\f ANY EXCEPTIONS TO ABOVE SPECIFICA TIONS MUST BE LISTED ON A SEPARA TE SHEET AND A TTACHED TO THE BID. G59 e . yo? / ' fy ~ ~E AND DESCRIPTION OF VEHICLE OFFERED: //(!~ IY'''"'' 0/ ?- eJltJtf ~()/l.J CfZ. V/c ,C'<t> /;c-v J'",'F~p~-,,?,::?~/2 p", /z (Z-ctp 5 ~C.J'_ l~~d~~ SPECIFY WARRANTY: "3bl11~/}-"rll31f,(JOO m;h.; '/70/VI7M T() !3cn-p,>a'/ ~ // I " 'r/ltU"'/?A FlJc'TD/lr W J} /7/Z 44 7~ TOTAL PRICE, PER ~IT:I :2--t;, () o/~ ESTIMATED DELIVERY (DAYS): f}//j7lloy. Cfb '/9,'7 A 120 The vehicle we propose meets all of the above specifications. BID PRICE MUST INCLUDE ALL TITLES,vLICENSa, DOCUMENTARYV FEES~ STATE INSPECTION, AND ANY OTHER FEES~ NO PAYMENT ON THIS BID WILL BE MADE UNTIL EACH OF THE FOLLOWING CONDITIONS HAVE BEEN MET: A. SATISFACTORY DELIVERY OF THE VEHICLE. B. DELIVERY OF THE FOLLOWING DOCUMENTS TO THE COUNTY AUDITOR'S OFFICE: e 1. MANUFACTURER'S CERTIFICATE OF ORIGIN a. Assigned to: Calhoun County 201 W. Austin Port Lavaca, Texas 77979 b. Odometer statement completed c. signed by dealer 2. APPLICATION FOR TEXAS CERTIFICATE OF TITLE Completed and signed by dealer 3. INVOICE 4. COUNTY PURCHASE ORDER a. Signed by Department Head b. Approved for payment by County Auditor c. Approved for payment by Commissioners' Court THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 90 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY . e 660 BIDS AND PROPOSALS - FUEL BIDS County Auditor Ben Comiskey read the fuel bids which were opened June 5, 2003 by Lesa Casey and Alene Haynie. A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to accept the bid for delivered fuel of Diebel Oil Company as the low bidder and the bid for the automated card system fuel of Mauritz & Couey as the only bidder. Commissioners Galvan, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. e CALHOUN COUNTY AUDITORS OFFICE BIDSIPROPOSALSFOR r:t1e /-De /,'vefre.d DATE OPENED c!i 9.1/h..V c::2/);)3. TIME OPENED ) IJ .' () 1 PRESENT AT THE OP~NING :J1.iJfL or ~1t.eJ Following is a list of BidslProposals opened and bid amounts, if appropriate. Bidder/Proposer Amounr 1. " e..~~ .tfcfd 2. /lvtVl . ). v<j e - ~:e~ ,t s-i- 3. 4. ,)~W^ ,tz --f 1~4tlJed 5. {3 l g .~ UCV; 6. :S5~. I/L . 902. J. 7. . l'e~eJ 8. BIDSIPROPOSALS WERE /J J' r.oJ REFERREDTO ( LU ~ SIGNATURE CJtt% (a0tJ a e This form on Date was faxed to the following: Michael Pfeifer, County Judge Roger Galvan, Commissioner Pet. #1 Michael Balajka Commissioner Pet. #2 H. Floyd, Commissioner Pet. #3 Kcnneth Finster Commissioner Pct. #4 _ G61 CALHOUN COUNTY AUDITORS OFFICE BIDS/PROPOSALS FOR ft( t?.--I - (f Af.J;? 6/5- Til( DATE OPENED --S?l!I'h..V r2tJcJ3 TIME OPENED l D: & 7 . PRESENT AT THE OPENING J{VtL Y- k~ e Following is a list of Bids/Proposals opened and bid amounts, if appropriate. . Bidder/Proposer 1. ,Jja/J//-Z l' 81~ Amount 3. 01/uJed p.ilt ;/11. ~/C"fJ /. t'.3 2. j. I~ ~ 0/21 4. 5. 6. e ,7. 8. BIDS/PROPOSALS WE REFERREDTO SIGNATURE This form on Date was faxed to the following: Michael Pfeifer, County Judge Roger Galvan, Commissioner Pet. #1 Michael Balajka Commissioner Pet. #2 H. Floyd, Commissioner Pet. #3 Kenneth Finster Commissioner Pct. #4 e EMERGENCY MEDICAL SERVICES - BUSINESS ASSOCIATE AGREEMENTS REGARDING HIPAA A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd to authorize Henry Barber, with Emergency Medical Services, to sign various Business Associate Agreements regarding HIPAA as the needs arise. Commissioners Galvan, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. 662 ~ ~ ~ Calhoun County EMS Sample Business Associate Contract Language Database Company e 1. STATCO shall carry out its obligations under this Agreement in compliance with the privacy regulations pursuant to Public Law 104-191 of August 21, 1996, known as the Health Insurance Portability and Accountability Act of 1996, Subtitle F - Administrative Simplification, Sections 261, et seq., as amended ("HIPAA"), to protect the privacy of any personally identifiable protected health information ("PHI") that is collected, processed or learned as a result ofthe Database Services provided hereunder. In conformity therewith, STATeO agrees that it will: a. Not use or further disclose PHI except as permitted under this Agreement or required by law; b. Use appropriate safeguards to prevent use or disclosure of PHI except as permitted by this Agreement; c. To mitigate, to the extent practicable, any harmful effect that is known to STATCO of a use or disclosure of PHI by the STATCD in violation of this Agreement. d. Report to CALHOUN COUNTY EMS any use or disclosure of PHI not provided for by this Agreement of which STATCO becomes aware; e. Ensure that any agents or subcontractors to whom STATCO provides Pill, or who have access to PHI, agree to the same restrictions and conditions that apply to STATCO with respect to such PHI; f. Provide an accounting of all uses or disclosures of PHI madetby STATeO as required under the HIPAA privacy rule within 60 days; e g. Make its internal practices, books and records relating to the use and disclosure of PHI available to the Secretary of the Department of Health and Human Services for purposes of determining BILLING COMPANY'S and CALHOUN COUNTY EMS'S compliance with HIPAA; and h. At the termination of this Agreement, return or destroy all PHI received from, or created or received by STATCO on behalf of CALHOUN COUNTY EMS, and if return is infeasible, the protections of this agreement will extend to such PHI. 3. Notwithstanding any other provisions of this Agreement, this Agreement may he terminated by CALHOUN COUNTY EMS, in its sole discretion, if CALHOUN COUNTY EMS determines that STATCO has violated a term or provision of this Agreement pertaining to AMBULANCE SERVICE'S obligations under the HIPAA privacy rule, or ifSTATCO engages in conduct which would, if committed by AMBULANCE SERVICE, would result in a violation of the HIPAA privacy rule by AMBULANCE SERVICE. (Provi.der~ (Date) STATco (Date) e SAMPLE G63 BIOTERRORISM GRANT AMENDMENT - CATJImm COUNTY HEALTH DBPARTMENT Judge Pfeifer stated the Court turned down using the grant money for a car. Dr. Cate used the grant money for software. e A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to accept the Amendment to the Texas Department of Health Bioterrorism Grant for the Calhoun County Health Department. Commissioners Galvan, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. ~r~~,ri!~~n1l! CROSSROADS PUBLIC HEALTH DISTRICT Victoria, Calhoun, DeWitt and Jackson Counties Bain C. Cate, M. D., lvfedical Director 2805 N. Navarro / P.O. Box 23S0 Vierena, Texas 77901-3!)17 Phone (361) 578.6281 fox (3(,1) 578-7046 June 03, 2003 Calhoun County Commissioners' Court Attn: Honorable Judge Mike Pfeifer 211 S Ann St Port Lavaca, TX 77979 Judge Pfeifer, Attached is an amendment to the TDH Bioterrorism Grant for Calhoun County Health Department, approved earlier this year. We found out that we could not use the funds as desired for a vehicle, so we exchanged the vehicle dollars for some software useful in disease surveillance. There are no signatures required; therefore, this is submitted for acceptance by Commissioners' Court. Please call if there are questions. e Sincerely, ~~ Bain C. Cate. M.D. m TDH Texas Department of Health Eduardo J. Sanchez, M.D., M.P.H. Commissioner of Health 1100 West 49th Street Ausun, Teus 78756-3199 GaryR.Bego Chief Operating Officer nrm://www.tdlt.slilJe.t:r.us j.!!8.9<iJ.-7111 May 13,2003 BAIN C CATES MD DIRECroR CALHOUN COUNTY HEALTH DEPARTMENT 117WASHST PORTLAVACA. IX 77979-2912 TDH Document 7460019239AZOO3 Change No. 02 e Dear DOCTOR CATES: Enclosed is an approved copy of your public health services contract. Please file it with the office of record for your agency. The provisions of this contract require submittal of quarterly financial reports no tater than 30 days after the end of the first three quarters and a final report no later than 90 days after the end of the contract tenn. Attached are preprinted Financial StaM Repons (FSR 269a) for the entire tenn of your ~ontract. Please forward the FSR forms to the person in your agency responsible for completion of financial reports. If this isa contract amendment, FSRs are provided only for the remaining term of your COntract. These reports are required regardless of whether or not expenses are incurred. TDH 'Hill not pay requests for reimbursements submittedlpostmar.ked more than 90 day~ after the end of the contract Attachment term. Additional infonnation regarding this policy is avaIlable on the TOR webslte at httn:ffwww.tdh.state.b:.us. Please reference the document and Attachment numbers in all future correspondence. If you have any questions, please contact Teas Peterson at 5121458-7470. Si""reIY~ Bob Burnette, Director Procurement and Contracting Services Division 664 BB:jdm Enclosures ".\', IMPORTANT e REQUIRED INFORMATION FOR PROCESSING YOUR REIMBURSEMENT The following infonnation must be reflected on your reimbursement request (voucher) in "Section 20. Description of Goods or Services": Program ID (e.g. HIV/PREV) TOH Oocument- Year- Attachment Number (e.g. 7171717171 - 2003 - 01) Purchase Order Number (e.g. 0001236549) .' - -,... ,"',ii This infomiatio~is av;i]i'kble on cover page 2 of your contract under "Detail of Attachments". If voudiinot include all of this information, TOH will not be able to process vour reimbursement reQuest. Also, enter the purchase order number on the Financial Status Report in Section 2 after the Program rD. e It is no longer necessary to submit an original and two copies of the voucher (From B- 13). One original voucher is sufficient. The two signature lines at the bottom of the voucher are for IDH use only. Please leave these sections blank. A blank voucher fonn can be downloaded from Grants Managements web site at: www.tdh.state.tx.us/l!:rants/default.htm...Forms and Documents". Other fonns and documents are also available at this site, such as FonnB 13-A (used for contracts with match requirements), Fonn B-13X (used for Title X Attachments), Fonn GC-11 (property inventory),~d Financial Administrative Procedures, a manual for IDH contractors." . -,..:(.'( Reimbursement requests should be mailed to; " ./[eli:as Department of Health .pf-S6'lIIDivisionlPayrnents Section ,,"iroo West 49th Street 'AlIStin,TX 78756-3199 ," "',,"C ~,-",;'" - - - (....-._,., ..~ - ~ .. - . -"', ,. .,'. . .. .':~~-::.~<_.~;<;.~;k'-'-..__- ,,_;;:,,:,,\:/';\)~'" ", '_' .. In the case wherl:'you:h~veb~ninstructed by the IDH Program to submit the voucher directly to theprogriUniplease c()ntactthe Program for the mailing address..Do not mail such vouchersii):giahts Manageme~t Division, as this will delay the processing of your voucher., ',p':;") ..'. , , . e G65 e K*:J TJ2H Medical Privacy Bulletin June 2002 Even though health care providers have always been very protective of confidential health care information new laws require that providers review their current practices and make certain changes to accommodate nev.: consumer rights. The Health Insurance Portability and Accountability Act (HIPAA) Privacy Regulations arefederallaws that govern the use and disclosure of confidential health information. These regulations apply only to those entities defined in the regulations as "covered entities." Covered entities under HIP AA are group and individual health care plans, clearinghouses, and providers who transmit health information electronically. Health care providers who do not conduct any electronic transactions for which a standard has been adopted in the federal electronic transaction regulations are not covered entities under HIP AA. The compliance deadline for HIPAA privacy regulations is April 14, 2003. A Texas law--:- Texas Health and Safety Code, Chapter I 8I-greatly expands the list of entities that will be affected by the HIP AA privacy regulations. This law applies most of the HIP AA privacy regulations to "any person who comes into possession of protected health information." Most TDH contractors are "covered entities" under this Texas law, and therefore have an independent duty to comply with the HIP AA privacy .. regulations. The compliance deadline for Chapter 181 is September 1, 2003. .. Both HIP AA and Chapter 181 were written to place limitations and restrictions on the ways that health care information is used and disclosed. They strengthen the rights of consumers to control their own health information by giving them certain rights, including the rights to: . Receive notice about the ways that their confidential health information may be used or disclosed, . Review or receive a conv of their health care records, . Ask to change their records if there is a mistake, . Ask to restrict the uses and disclosures of their health information, . Grantor withdraw nermission for their health information to be used or disclosed, and . Complain if they are unhappy about any uses or disclosures. TDH is taking steps to make sure that it complies with these new privacy laws. TDH does not have any enforcement authority under either HIP AA or Chapter 181. TDH cannot provide operational guidance or legal interpretations of these laws to other persons or entities that will be required to comply with these laws. TDH will also not amend its contracts, as each ofits contractors has a duty to insure its own compliance with these laws, independent of its duties t6 TDH through contract. For more information about the privacy requirements in HIP AA or Chapter 181, providers may want to contact professional organizations or associations to which they belong, or visit the following Web sites: U.S. Department of Health and Human , httn:l /www.hhs.gov/ocr/hinaalindex.html Services Texas Health and Human Services httn://www.hhsc.state.tx.usINDIS/NDISTaskForce.htmI Commission Texas Lelrislature Online httn:l /www.canitol.state.tx.us/statuteslhelheOOI81 OOtoc.html e To learn more about the steps that TDH is taking to comply with tlie HIP AA privacy requirements, contact John Scott, TDH HIPAA Privacy Officer, by phone at 512/458-7111, x6170, or e-mail at iohn.scottlaltdh.state.tx.us. 666 e e e INSTRUCTIONS FOR OUARTERL Y/FfNAL FINANCIAL STA TUS REPORT FORM 269A (TOli FORM GC-4a) SEC.TlON ENTR Y \ Contractor Name. Le~al name of contractor as rcOcctcd in the contract attachmen! 2 TOH Provram: TDH nrooram name as indIcated in the contract altachlllCnl document J Payee Accounl No.: Account number or Olher identifying number assigned by lhe contractor for the contractor's internal use. (nor reQuired hI' TDIf) 4 Enter the unique identifymg number that has been assigned (0 (he contract anachment The number normall\' consists of your agency's 9 digit IRS's Employer 10# r1us 1 digit assigned by TDI-I and the number of \h~ fiscal year in which the at1achmenlleml ends [lItis a two digit 3n3chmcnt number. (see "COI'cr Page 2" 0(1'011/" COl/fracl documenf.) 5 Payee 14 Digit Vendor ID No: Number assigned by the State or Texas Comptroller's OrJlee (l.vhich o/so il1cornorares \10111' Qzencv's 9 dH;i1 IRS Emn}ol'er lD#) 6 Accounting Basis: Indicate the pnllcipal accounting method uscd by your agency to account ror the expenses relalinp to the contract anachmenl bv olacinp an "X" ill the aooropriate space. , 7 Payee: Enter the Payee's complete mailing address. This information must COIncide with tile Slale Comntrol!er's Office records and Vendor 10 number in Section 5 above. 8 Conlrac( Term: Enter the beginning and ending date of the contract attachmenl.(e.g., 9/1/99 - 8/31/00). (See "Cover Pave 2" ofvour contract document.) 9 Period Covered by this Report: Enter the beginning and ending dales of the contract quarter covered by this renort. (month. daY and year) to Final Renort: Check "No" for nuarter\v reDons and nreliminarv "finals" ; check "Yes" for the fmal reDon. (i) Standard IJudaet CateQorics (ii) Approved Budget: Approved budget figures as retlected in the fully executed contract attachment The figures may be chan.ged only bv a formal budO'et amendment. (iii) Project Cost this Pcriod: Contractor's allowable expenditures incurred on the attachment during the quarterly renortinO" neriod. (iv) Cumulative Project Cost: Contractor's cumulative allowable expenditures incurred on the attachment from incention throuQh the current auarterlv renortinQ Deriad. (v) Remaining Budget Balancc: Subtract Cumulative Project Cost (Column iv) from the approved budget (Column ii\. k(iii) Program Income Collected: Enter the amount of program income (Pr) coHected during the quarter. The sum of the nroO"ram income deducted from the reimbursement vouchers for the Quarter should equal this amount. k(iv) Enter the cumulative program income collected during the attachment term. This amount should be equal to the total program income deducted from all reimbursement vouchers submitted under the attachment since incention. l(iv) Non- TDH Funding: If the effon for this contract attachment is partially funded by noo- TDH sources (from other agencies or with local funds) anq all costs of the effort are reflected in the report, enter the cumulati,'e amount ofoon- TDH fundin2. here. m(iii) Advance Received: Enter the amount of advance oavment (if any) your a2.encY has received from TDB. m(iv) Advance Repaid: Enter the cumulative amount of the advance which has been repaid - either by reduction of reimbursement reauest or bv refund. m(v) Balance Owed: Subtract the amount of the advance repaid (m(iv)) from the amount of tile advance received. (m(iii)) n(iv} Cumulative Reimbursemcnl Requested: Enter the sum of all reimbursement vouchers suhmit1ed for reimbursement of exnendilurcs incurred since the bepinninfl' date of the attachment tcrlll. o(iv) Total Reimbursement Reccivcd: Enter the totalof all cash reccived for both an advance (if any) and aClu:J! cumulative reimbursement naVl1lcnts since the be!!.inninfl' date of the altac!1ment term For additional information c;lll ([Ie Grants Management Payments Sec~ion @ (512) 458-7520. Send Reports to: Tcxas Dcpalllllclll of Health Grants Managemcnt Division ] 100 West 49th Strcct Austill, Texas n756-J 199 0' '2002 G67 e 1100 West 49th Street Austin, Texas 78756.3199 ontracto, Nam" CALHOUN COUNTY HEALTH DEPARTMENT Texas Department of Health FINANCIAL STATUS REPORT FSR269A Grants Management Division Phone (512) 458-7520 TDH Pmg..m, PHR 8/BIOTER illH Document # fear Attachment # Payee Acct. No.; 7460019239A 2003 02A Payee Vendor ID No.' 17460019239004 Pay.. Nam" CALHOUN COUNTY TREASURER Basis: [ ] Cash ] Accrual Contract Term: (1\1onthIDaylYear) Fmm' 09/01/2002 To, 08/31/2003 Add""" COURTHOUSE ANNEX City, ST, Zip' PORT LA V ACA, TX 77979-4210 PO Numb.., 0000000409 Period Covered by this Report: F,om, 03/01/2003 To, 05/31/2003 Final Report? [] Yes [ )l No (iii) This Period (iv) Cumulative (,) Remaining Budget Balance (ii minusiv) (ii) Approved (i) Budget Categories Budget a. Personnel [ ] 0.00 b. Frin e Benefits [ ] 0.00 c. Travel [ ] 1,022.00 d. E ui ment [ ] 12.500,00 e. Su lies [ ] 1.000.00 f. Contractual [ ] 0.00 g. Other [ ] 10.757.00 h. Total Direct Char es 25,279.00 i. Indirect Char es [ ] 0.00 '. Total Char es 25,279.00 Project Cost per General Ledger - m. ADV ANCE:Received (Co!' iii)1 Repaid (Col. ivY Balance Owed Co!' v ) ( ( ( ) ) LESS:k. Pro am Income Collected 1. Non- TDH Fundin n. Total Reimbursement Re uested o. Total Reimbursement Received Prepared by; Title: Phone #; CERTIFICA TION: I certify to the best of my knowledge and belief that this report is correct and complete and that all outlays and unliquidated obligations are for the purposes set forth in the award documents. Signature of Authorized Certifying Official Date Submitted: e II Typed or Printed Name and Title of Certifying Official Telephone: TDH Form GC-4a (269a) Revised 4/99 668 1100 West 49th Street Austin, Texas 78756.3199 ontm<to, Nam., CALHOUN COUNTY HEALTH DEPARTMENT Texas Department of Health FINANCIAL STATUS REPORT FSR269A Grants Management Division Phone (512) 458-7520 TDH P<ogmm' PHR 81B IOTER TDH Document # Year Attachment # Payee Acet. No.: 7460019239A 2003 02A Jayee Vendor ill No.: 17460019239004 Basis: [ ] Cash ] Accrual Payee Nam" CALHOUN COUNTY TREASURER Contract Term: (Month/DaylYear) F,om, 09/01/2002 To, 08/31/2003 Add",,, COURTHOUSE ANNEX C;ty, ST,Zip' PORT LA VACA, TX 77979-4210 PO Numbe" 0000000409 Period Covered by this Report: F,om, 06/01/2003 To' 08131/2003 Final Report? [ X Yes [ ] No (Hi) This Period (iv) Cumulative ('j Remaining Budget Balance Oi minus iv) (ii) Approved (i) Budget Categories Budget a. Personnel [ ] 0.00 b. Frio e Benefits [ ] 0.00 c. Travel [ ] 1,022.00 d. E ui ment [ ] 12,500.00 e. Su lies [ ] 1,000.00 f. Contractual [ ] 0.00 g, Other [ ] 10,757.00 25.279.00 [ ] 0.00 '. Total Charges 25.279.00 LESS:k, Pro ram Income Collected ( 1. Non-TDH Fundin Project Cost per General Ledger m. ADV ANCE:Received (Col. iii)/ Repaid (Col, ivY Balance Owed Col. v ) ( ( ( ) ) ) n. Total Reimbursement Re uested o. Total Reimbursement Received Prepared by; Title: Phone #: CERTIFICA TION:I certify to the best of my knowledge and belief that this report is correct and complete and that all outlays and unliquidated obligations are for the purposes set forth in the award documents. Signature of Authorized Certifying Official Date Submitted: / / Typed or Printed Name and Title of Certifying Official Telephone: TDH Fonn GC-4a (269a) Revised 4/99 e G69 f) TEXAS DEPARTMENT OF HEALTH 1100 WEST 49TH STREET AUSTIN, TEXAS 78756-3199 ST ATE OF TEXAS COUNTY OF TRAVIS TDH Document No, 74600I9239A2003 Contract Change Notice No. 02 The Texas Department of Health, hereinafter referred to as RECEIVING AGENCY. did heretofore enter into a contract in writing with CALHOUN COUNTY HEALTH DEPARTMENT hereinafter referred to as PERFORMING AGENCY. The parties thereto now desire to amend such contract attachment(s) as follows: SUMMARY OF TRANSACTION; ATT NO, 02A: PHR 8 - BIOTERRORISM PREPAREDNESS RECEIVING AGENCY: TEXAS DEPARTMENT OF HEALTH By: A/Lr~ / 2r7 , , (Signature of person authorized to sign) Bob Burnette. Director Procurement and Contractine: Services Division (Name and Title) J' ) L/. 03 Date: PCSD - Rev. 2/03 Cover Page 1 670 e e e e e e DETAILS OF ATTACHMENTS Ani TDH Program IDI Term Financial Assistance Direct Total Amount Amd TDH Purchase Order Assislance (TDH Share) No. Number Begin End Source of Amount Funds* 01 OPHPILPHS 09/01/02 08/31/03 State 93.991 40.636.00 0,00 40.636,00 000COl1424 02A PHR 8/BIOTER 09/01/02 08/31/03 93283 25.279.00 0.00 25.279,00 0000000409 TDH Document No.7460019239A2003 Totals $ 65.915.00 $ 0,00 $ 65.915.00 Change No. 02 , , 'Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable, REFER TO BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS. Cover Page 2 G71 TEXAS DEPARTMENT OF HEALTH RECEIVING AGENCY PROGRAM; PUBLIC HEALTH REGION 8 PERFORMING AGENCY; CALHOUN COUNTY HEALTH DEPARTMENT CONTRACT TERM; 09/01l2002 THRU: 08/3112003 BUDGET PERIOD; 09/01l2002 THRlJ 08/3112003 TDH DOC. NO. 7460019239A200302A CHG.02 REVISED CONTRACT BUDGET e FINANCIAL ASSISTANCE OBJECT CLASS CATEGORIES CURRENT APPROVED CHANGE NEW OR REVISED BUDGET (A) REQUESTED (B) BUDGET (C) Personnel $0.00 $0.00 $0.00 Fringe Benefits 0.00 0.00 0.00 Travel 1.022.00 0.00 1.022.00 Equipment' 19,000.00 (6,500.00 ) 12.500.00 Supplies 1,000.00 0.00 1.000.00 Contractual 0.00 0.00 0.00 Other 4,257,00 6.500.00 10.757.00 Total Direct Charges $25,279.00 $0.00 $25.279.00 Indirect Charges 0.00 0.00 0.00 TOTAL $25,279.00 $0.00 $25.279.00 PERFORMING AGENCY SHARE; Program Income 0.00 0.00 0.00 Other Match 0.00 0.00 0.00 RECEIVING AGENCY SHARE $25.279.00 $0.00 $25,279.00 PERFORMING AGENCY SHARE $0.00 $0.00 $0.00 Detail on Indirect Cost Rate Type; Rate 0.00 Base $0.00 Total $0.00 Budget Justification: Reallocation of funis to reflect actual expenditures and to purchase equipment. Financial status reports are due the 30th of December. 30th of March, 30th of June, and he 30th of November. , Equipment list attached. - 672 e Form No. GC-9 e e e e PERFORMING AGENCY: CALHOUN COUNTY HEALTH DEPARTMENT RECEIVING AGENCY PROGRAM: PUBLIC HEALTH REGION 8 TDH DOC. NO: 7460019239A 2003 A TT ACHMENT NO; 02 A Change No, 02 REVISED EQUIPMENT LIST ITEM DESCRIPTION NO. OF UNIT EXTENSION UNITS COST 001^ 2002 Chevrolet Imoala 4 Door Sedan. 0 0.00 $ 0.00 002* RedBat Syndrome Software, Public Health Version. I 9,860.00 $ 9.860.00 003* RedEat Surveillance Software, Hosoital Version. I 2.640.00 $ 2.640.00 TOTALS I $ 12,500.00 Items may be brand name, if specified, or equivalent. ^ - Item(s) has been deleted. This transaction approves the changes to the equipment list marked with an asterisk (*). Equipment List Page I G73 SHERIFF DEPARTMENT REOUBST REGARDING CONTRACT WITII VINE SYSTEMS This agenda item was passed to a later date; after jail is completed. PORT O'CONNOR - FENCING OF RIGHT-OF-WAY AND AGREEMENT WITII STOFER LIMITED PARTNERSHIP e This agenda item was passed to a later date. ROADS AT ALAMO BEACH TOWNSITE IN PRECINCT #1 ACCEPTED FOR MAINTENANCE A Motion was made by Commissioner Galvan and seconded by Commissioner Floyd to approve and accept for maintenance the following roads and streets located in Alamo Beach Townsite in Precinct #1: a. Stevens Road - 1.5/10th of a mile b. La Joie Street - .4/10 of a mile c. Edgewater Road - 1.2/10 of a mile Commissioners Galvan, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. MEMORIAL MEDICAL PLAZA - LEASES AND/OR CONTRACTS This agenda item was passed to the next meeting. RESQI,UTION PROVIDING FOR THE SALE OF PROPERTY ACOUIRBD BY CALHOUN COUNTY AT DELINOUENT TAX SALES A Motion was made by Judge Pfeifer and seconded by Commissioner Floyd to adopt the following ReSOlutions Providing for the Sale of Property Acquired by Calhoun County at Delinquent Tax Sales and authorize the signatures on the Resolutions. Commissioners Galvan, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. e RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CAUlOUN AT DELINQUENT TAX SALE WHEREAS Lot 8 Block 47 Original Townsite of the City of Port Lavaca, Calhoun Couno/, Texas Calhoun' County', Texas wa~ offered for sale by the Sheriff of Calho~n <;ounty, Texas at a pubhc auction pursuant to a Judgment of foreclosure for delinquent taxes by the DlStnct Court; and WHEREAS no sufficient bid was received and the property was struck off to the County of Calhoun, Tex~, pursuant to TEX.PROP.TAX CODE ~34.01(c); and WHEREAS TEX PROP TAX CODE ~34.05(a) provides that we may accept a sufficient bid. A bid of TWO THOUSAND FIvE IillNDRED AND NO HUNDREDTHS DOLLARS ($2.500.00) has been made by Elsa P. Johnson and TIIEREFORE. BE IT HEREBY RESOLVED by the County of Cafu?~n Commis~ioners Coury: that the County Judg~ is hereby authorized (0 convey Lot 8, Block 47. Ongmal TownsTHltOeJ~~DC~~ P La Calh County Texas to Elsa P Johnson for the sum of TWO HUkn~' AND o~O HUNbREDTH~ DOLlARs ($2,500.00) payable to the Calhoun County Appraisal District for distribution as provIded by law. ~ PASSED. APPROVED AND ADOPTED T1US /.:1~ day or 2003. e . ounty 0 lOne, recmct ~4b/.~~~ aunty omrmSSlOner, recmct 4 674 e e e TAX RESALE DEED DATE: June 3, 2003 GRANTOR: County of Calhoun; City of Port Lavaca and Calhoun County Independent School District GRANTEE: Elsa P. Johnson GRANTEE'S MAILING ADDRESS: 1707-B Holloman Drive, Port Lavaca, Texas 77979 CONSIDERATION: 1WO THOUSAND FIVE HUNDRED AND NO HUNDREDTHS Dollars ($2,500.00) PROPERTY: Lot 8. Block 47, Original Townsite of the City of Port Lavaca, Calhoun County, Texas being that property more particularly described in Volume 181, Page 615 of the Deed Records, Calhoun County , Texas TAX FORECLOSURE LAWSUIT: Cause No. 96-03-5034 Calhoun County Appraisal District v. Paul Bonuz et al GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Tax Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2003 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. Purchaser agrees to comply with all county and city ordinances and regulations concerning trash, weeds, and junk. When the context requires, singular nouns and pronouns include the plural. 675 e IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun By 'Inti} PJf Mike Pfeifer THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ Before me, the undersigned authority on this day personally appeared Mike Pfeifer, County Judge of Calhoun County. known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. --r~ \\,,\11111111//1/, 1IVEN UNDER MY HAND AND SEAL OF OFFICE this the L!:!.. day of "","t.~~~,~.~r.N4'/~ A D 2003 $ """"y PUe:', "" \ JM.~, . ,,_' '> '~*0" ~ ~)xk g': \% . A~i l~e "--y -. . =: . -::::, . u .;r : ~ tf ~ ". 4~OF-& " ~ ~ . ~.".-J:C,..- ;::: . ~ ......"I1K~:... ~ Notary PublIc, State of Texas '10111 "'.ii>$Jl ,,~ My commission expires ;2- /;Z - ,;{~I!I'?'l"I""\' * * * * * * * * * * Calhoun County Independent School District By Larry Nichols, Superintendent THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ !l Before me, the undersigned authority on this day personally appeared Larry Nichols, Superintendent of Calhoun County Independent School District, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _ day of , A.D., 2003. e Notary Public, State of Texas My commission expires 676 e e e * * * * * * * * * * City of Port Lavaca By Allen Tharling, Mayor THE STATE OF TEXAS COUNTY OF CALHOUN !l !l !l Before me, the undersigned authority on this day personally appeared Allen Tharling, Mayor of the City of Port Lavaca, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _ day of , A.D., 2003. Notary Public, State of Texas My commission expires * * * * * * * * * * G77 e RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE WHEREAS, Lot 294, Phase I, Sunilandings Addition, Calhoun County, Texas Calhoun County, Texas was offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, pursuant to TEX.PROP.TAX CODE ~34.01(c); and WHEREAS, TEX.PROP.TAX CODE ~34.05(a) provides that we may accept a sufficient bid. A bid of TEN THOUSAND SEVEN HUNDRED AND NO HUNDREDTHS DOLLARS ($10,700.00) has been made by Terry Hinze and THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun Commissioners Court that the County Judge is hereby authorized to convey Lot 294, Phase I, Sunilandings Addition, Calhoun County, Texas to Terry Hinze for the sum of TEN THOUSAND SEVEN HUNDRED AND NO HUNDREDTHS DOLLARS ($10,700.00) payable to the Calhoun County Appraisal District for distribution as provided by law. PASSED, APPROVED AND ADOPTED THIS 1:;1& day of ~/W...-/ 2003. e I~(~ Mike H' r, County Judge L.----- e 678 TAX RESALE DEED DATE: June 3, 2003 GRANTOR: County of Calhoun and Calhoun County Independent School District GRANTEE: Terry Hinze GRANTEE'S MAILING ADDRESS: 4603 Pin Oak Lane, Bellaire, Texas 77401 CONSIDERATION: TEN THOUSAND SEVEN HUNDRED AND NO HUNDREDTHS Dollars ($10,700.00) _PROPERTY; Lot 294, Phase!, Sunilandings Addition, Calhoun County, Texas being that property more ,., particularly described in Volume! 60, Page 468 of the Deed Records, Calhoun County, Texas TAX FORECLOSURE LAWSmT: Cause No. 98-7-5193 Calhoun County Appraisal District v. Gregory Martin GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LA WSUlT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Tax Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable governmental authority or habitability, merchantability or fitness for a particular purpose, and speciflcally, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. e The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2003 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. Purchaser agrees to comply with all county and city ordinances and regulations concerning trash, weeds, and junk. When the context requires, singular nouns and pronouns include the plural. e 679 e IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun By '-1v1;J ( ~ Mike Pfeifer THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ Before me, the undersigned authority on this day personally appeared Mike Pfeifer. County Judge of Calhoun County, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. ~ \\\\\lllIlIlfllll 9GIVEN UNDER MY HAND AND SEAL OF OFFICE this the ~ day of ""'it.~~.~.~;i\'fl",,,, . '" 'roO RYPU.'~ ~ II/!) l..____ ,A. D., 2003. ~ ..~'\~ 0'(;" ~ - 11 1k ~ "'''1k<'\ ~ l' == : .. ::. &.1U.' F' ~: , : ~ ~ ...C'~ ~.p': ~ ~ 00 .rt"OF\"-'- .0 ~ ~.. .../XPIRcS.... :.f Notary Public, State of Texas ''!< ....... " /}. _j"'" >1,,'.~I~2al1,';.11."" My commission expires 0'- - cA - 1!I4HI1""').. e * * * * * * * * * * Calhoun County Independent School District By Larry Nichols, Superintendent THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ Before me. the undersigned authority on this day personally appeared Larry Nichols, Superintendent of Calhoun County Independent School District, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _ day of , A.D., 2003. e Notary Public, State of Texas My commission expires - 680 e RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE WHEREAS, 1/2 undivided interest in Lot 10, Block 59, Original Townsite of the City of Port Lavaca, Calhoun County, Texas Calhoun County, Texas was offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, pursuant to TEX.PROP.TAX CODE 934.01(c); and WHEREAS, TEX.PROP.TAX CODE 934.05(a) provides that we may accept a sufficient bid. A bid of FIVE AND NO HUNDREDTHS DOLLARS ($500.00) has been made by Young's Carwash and THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun Commissioners Court that the County Judge is hereby authorized to convey 1/2 undivided interest in Lot 10, Block 59, Original Townsite of the City of Port Lavaca, Calhoun County, Texas to Young's Carwash for the sum of FIVE AND NO HUNDREDTHS DOLLARS ($500.00) payable to the Calhoun County Appraisal District for distribution as provided by law. PASSED, APPROVED AND ADOPTED TIDS 2003. / 1-6:-day of " ~ . ?:!: ffl"y Joo" e \..f'0\ - il~P=i'J- ounty C mmissioner, Precinct 681 I e TAX RESALE DEED DATE: June 3, 2003 GRANTOR: County of Calhoun; City of Port Lavaca and Calhoun County Independent School District GRANTEE: Young's Carwash GRANTEE'S MAILING ADDRESS: 522 Travis, Port Lavaca, Texas 77979 CONSIDERATION: FIVE HUNDRED AND NO HUNDREDTHS Dollars ($500.00) PROPERTY: 1/2 undivided interest in Lot 10, Block 59, Original Townsite of the City of Port Lavaca, Calhoun County, Texas being that property more particularly described in Volume 57, Page 540 of the Deed Records, Calhoun County, Texas TAX FORECLOSURE LAWSUIT: Cause No. 2002-5-5363 Calhoun County Appraisal District v. Julia Sandoval et aI GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRA.t'<T, SELL AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax foreclosure sale held under the TAX FORECLOSURE LAWSUIT referenced above. TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof. GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Tax Code or its successor. GRANTOR has not made, and does not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or On the property. e The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2003 and subsequent years. This conveyance is expressly subject to any existing right or redemption remaining to the former owner of the PROPERTY under the provisions of law. This conveyance is expressly subject to all easements and restrictions of record. Purchaser agrees to comply with all county and city ordinances and regulations concerning trash, weeds, and junk. When the context requires, singular nouns and pronouns include the plural. e 682 e e e IN TESTIMONY WHEREOF the GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE. County of Calhoun By Vrl,1\;} { pt1f--- Mike Pfeifer THE STATE OF TEXAS ~ ~ ~ COUNTY OF CALHOUN Before me. the undersigned authority on this day personally appeared Mike Pfeifer, County Judge of Calhoun County, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. (}lIVEN UNDER MY HAND AND SEAL OF OFFICE this the 'eJ- ~ay of 11\11"'"11'"1/ L ,\\\1 <\IE HA '(/",/ ..t../'Ll 1 A D 2003 ~ ~\.\- ...... '1'<<, ~ . /..- IJtAUJ ~ (t#'.j~' _ ". U'~ ~:.::- -::. . -.J'tOF~ . ~ Notary Public, State of Texas % ....fXPIR~"...... ;::,~ My commission expires ;2-I;Z -.2bc '1'1111, ii2:2ljjt \\\\\~ IlltlllIlUl\\\" * * * * * * * * * * Calhoun County Independent School District By Larry Nichols, Superintendent THE STATE OF TEXAS COUNTY OF CALHOUN ~ ~ ~ Before me, the undersigned authority on this day personally appeared Larry Nichols, Superintendent of Calhoun County Independent School District. known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _ day of . A.D., 2q03. Notary Public, State of Texas My commission expires G83 * * * * * * * * * * City of Port Lavaca By Allen Thading, Mayor THE STATE OF TEXAS COUNTY OF CALHOUN s s s Before me, the undersigned authority on this day personally appeared Allen Thading, Mayor of the City of Port Lavaca, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _ day of , A.D., 2003. Notary Public, State of Texas My commission expires * * * * * * * * * * 684 e e e e e RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE WHEREAS, Lot 59, Seahorse Reef, Calhoun County, Texas Calhoun County, Texas was offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, pursuant to TEX.PROP.TAX CODE g34.01(c); and WHEREAS, TEX.PROP.TAX CODE g34.05(a) provides that we may accept a sufficient bid. A bid of ONE HUNDRED AND NO HUNDREDTHS DOLLARS ($100.00) has been made by Carolyn Cuzick and THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun Commissioners Court that the County Judge is hereby authorized to convey Lot 59, Seahorse Reef, Calhoun County, Texas to Carolyn Cuzick for the sum of ONE HUNDRED AND NO HUNDREDTHS DOLLARS ($100.00) payable to the Calhoun County Appraisal District for distribution as provided by law. PASSED, APPROVED AND ADOPTED THIS /.1/~ day of UtV1<.L---' 2003. 7 t.-. C nty CommisslOner, Precinct 4 G8S e RESOLUTION PROVIDING FOR TIIE SALE OF PROPERTY ACQUIRED BY TIIE COUNTY OF CALHOUN AT DELINQUENT TAX SALE WHEREAS, Lot 2, Block 4, South Park Addition to the City of Port Lavaca, Calhoun County, Texas Calhoun County, Texas was offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, pursuant to TEX.PROP.TAX CODE S34.01(c); and WHEREAS, TEX.PROP.TAX CODE S34.05(a) provides that we may accept a sufficient bid. A bid of FIVE THOUSAND AND NO HUNDREDTHS DOLLARS ($5,000.00) has been made by Michael Chavana and THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun Commissioners Court that the County Judge is hereby authorized to convey Lot 2, Block 4, South Park Addition to the City of Port Lavaca, Calhoun County, Texas to Michael Chavana for the sum of FIVE THOUSAND AL'lD NO HUNDREDTHS DOLLARS ($5,000.00) payable to the Calhoun County Appraisal District for distribution as provided by law. -0-: 1'+ ~day of I ~ e PASSED, APPROVED AND ADOPTED TIllS 2003. County ommisstoner, P e inct 2 tiC:~t "- . County Commtssioner, Precinct 4 e 686 e e e * * * * * * * * * * City of Port Lavaca By Allen Tharling, Mayor THE STATE OF TEXAS COUNTY OF CALHOUN s s s Before me, the undersigned authority on this day personally appeared Allen Tharling, Mayor of the City of Port Lavaca, known to me to be the person whose name is subscribed to the foregoing document and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the _ day of , A.D., 2003. Notary Public, State of Texas My commission expires * * * * * * * * * * G87 ACCOUNTS lH,ToOWED - COUNTY Claims totaling $1,089,839.60 were ~resented by the County Treasurer and after reading and ver~fying same, a Motion was made by Commissioenr Balajka and seconded by Commisioner Floyd that said claims be approved for payment. Commissioners Galvan, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. mIDGET ADJUSTMK1!lTS - VARIOUS DBPARTMK1!lTS - EXTENSION SERVICE - COUNTY AUDITOR - DISTRIcr ATl'ORNEY (21 - PORT 0' CONNOR COMMUNITY CENTER - LIGIITHOUSE CAPITAL PROJEcr - NEW JAIL CAPITAL PROJEcr - COURTHOUSE MOLD RRMIEDIATION CAPITAL PROJEcr A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan that the following Budget Adjustments be approved as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. e BUDGET AMENDMENT REQUEST f GL ACCOUNT NO. ACCOUNT NAME DEPARTMENT NAME HISTORICAL COMMISSION 1000-130-63470 LIGHTHOUSE MAINTENANCE 1000-130-63920 MISCELLANEOUS JAIL ADDITIONAL PAY-REGULAR RATE MISCELLANEOUS PRISONER MEDICAL SERVICES PRISONER LODGING-OUT OF COUNTY COUNTY COURT-AT-LAW 1000-410-60050 ADULT ASSIGNED-ATTORNEY FEES 1000-410-53380 LEGAL SERVICES-COURT APPOINTED DlsmlCTCOURT ADULT ASSIGNED-ATTORNEY FEES ADULT ASSIGNED-OTHER LITIGATION EXPENS LEGAL SERVICES-COURT APPOINTED JUVENILE COURT 1000-500-63070 JUVENILE ASSIGNED-ATTORNEY FEES 1000-500-63380 LEGAL SERVICES-COURT APPOINTED ROAD & BRIDGE PRECINCT #1 1000-540-53992 SUPPLIES-MISCELLANEOUS 1000-540-53510 ROAD & BRIDGE SUPPLIES CONSTABLE PREC/NCT#2 1000-590-66316 TRAINING TRAVEL OUT OF COUNTY 1000-590-60332 AUTO ALLOWANCES CONSTABLE PRECINCT #3 1000-600-53995 UNIFORMS 1000-600-60332 AUTO ALLOWANCES SHERIFF ADDITIONAL PAY-REGULAR RATE MACHINERY PARTS/SUPPLIES SUPPLIES-MISCELLANEOUS UNIFORMS AUTOMOTIVE REPAIRS GAS/OIUDIESEL Total for GENERAL FUND 462 LINE ITEM TRANSFER (452) e 1000-180-51620 1000-180-63920 1000-180-64910 1000-160-64880 314 REQUIRED BY PAYROLL 113 LINE ITEM TRANSFER 10.000 (10,427) 864 LINE ITEM TRANSFER (884) 1000-430-60050 1000-430-60053 1000-430-63380 5.871 LINE ITEM TRANSFER 50 (5,921) 1,014 LINE ITEM TRANSFER (1.014) 2.000 LINE ITEM TRANSFER (2.000) 159 LINE ITEM TRANSFER (159) 30 LINE ITEM TRANSFER (30) 1000-760-51620 1000-760.53210 1000-760-53992 1000-760-53995 1000-760-60360 1000-760-53540 REQUIRED BY PAYROLL LINE ITEM TRANSFER 2.500 60 350 125 2.800 (5.835) o APPROVED e JVN 1 2 2003 688 9-25-200 7,46AM FROM CALHOUN CO. AUDITOR 361 553 4614 II BUDGET AMENDMENT REQUEST II To: Calhoun County Commissioners' Court e From: e e Calhoun County Eooperative Extension (Department making this request) Date: 5/29/03 I request an amendment to the 2003 (year) following line items in my department: budget for the ~~_1:I:~~,=~1;_jL 11Q-S0338 110-66464 Amendment lUnoun t ------------- ___~s~'=~~_~~~___ Travel Allowance -$500.00 +$500.00 Out of County Travel Net change in total budget for this department is: Other remarks/justification: :; o ========;==:;;;;;;;; 8PPROVED JUN 1 2 2003 Reason -------------~----- P.1 d depleted transfer to other account I understand that my budget cannot be amend Commissioners I Court approval is obtained. I Signature of official/department head: Dace Of Commissioners I Court approval; Date posted to General Ledger account(s) G89 BUDGET AMENDMENT REQUEST 3 AMENDMENT AMOUNT 624 MICROSOFT ACCESS TRAINING FOR (624) AUDITOR & 3 EMPLOYEES Total for GENERAL FUND NET CHANGE IN TOTAL BUDGET o o SIGNA TURE OF ELECTED OFFICIAUDEPARTMENT HEAD GSO APPROVED JUN 1 2 2003 e e e , -- e e e II BUDGET AMENDMENT REQUEST II To: Calhoun County Commissioners' Court From: J)'V5M~lJ- r~ (Department making this request) Date: ~-.3~Q:) following line d,fJ\:::,"f, (year) items in my department: budget for the I request an amendment to the GL Account II ------------- Amendment Amount --~~~~~~-~~~--- -YiL~~ --- ,'1[0 -Lot./110 OJ2.[ ~ L?11 ;)..( 0 I JJo (td--<O) JUN 1 . Net change in total budget for this department is. Other remarks/justification: $ '--- a --- ===C11C1======== #- U\55'I'1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Lj Date posted to General Ledger account(s): G9f e II BUDGET AMENDMENT REQUEST ]1 5 To: Calhoun County Commissioners' court From: Criminal District Attorney's Office (Department making this request) Date: June 5, 2003 I request an amendment to the 2003 (year) department: budget for the following line items in my GL Account # Amendment Account Name Amount Reason -t~ - p;y- f~r -t-ranscrTption of Voir Dire/Michael McGiffin trial 510-66360 Transcription Services + $48.00 510-53020 General Office Supplies - $48.00 e Net change in total budget for this department is: other remarks/justification: $ 0.00 ------------- ------------- I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. signature of official/department head: U......-/ p _;_~ Date of Commissioners' Court approval: e Date posted to General Ledger account(s) : 692 e e e BUDGET AMENDMENT REQUEST APPROVED JUN I ' 2003 ~ 593 e 'I BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: CAPITAL PROJECT.LlGHTHOUSE DATE: 6/11/03 BUDGET FOR THE YEAR: 2003 AMENDMENT AMOUNT 905.472 RECLASSIFY GRANT REVENUE (FEDERAL FUNDS PASSED (905,472) THROUGH TEXAS DEPT OF TRANSPORTATION) o NET CHANGE IN TOTAL BUDGET o APPROVED JUN 1-' Z003 e e 694 e e e BUDGET AMENDMENT REQUEST '6 NET CHANGE IN TOTAL BUOGET APPROVED JUN J I 2003 G95 BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: CAPITAL PROJECT-MOLD REMEDIATION DATE: 6111/03 BUDGET FOR THE YEAR: 2003 g AMENDMENT AMOUNT 300 LINE ITEM TRANSFER (300) ET CHANGE IN TOTAL BUDGET 696 o 2 APPROVED JUN 1 I 2003 e e -- e C") C.() '-l e Id-.. P~.5&~f't +- lj' F~) , CALHOUN COUNTY, TEXAS Unposted Budget Transactions - REVENUE ADJUSTMENTS FOR 6/12/03 BVD294 - BUDGET ADJUSTMENTS FOR 6/12/03 Fund Effective Code Date Fund Title Transaction Description DeptTitlc GL Title Increase Decrease 1000 6/12/2003 GENERAL FUND POSTAGE REIMB. BY HOT REVENUE MISCElLANEOUS 126,00 CHECK RESnnmON REVENUE.()EN GQVT Total GENERAL FUND 126.00 0.00 1000 2736 6/12/2003 POC COMMUNITY CENTER LINE ITEM TRANSFER REVENUE RENT INCOME-POC 1,000.00 COMMUNITY CENTER Total POC COMMUNtlY CENTER 1,000.00 0.00 2736 5130 6/12/2003 CAPITAL PROJECT FUND RECLASSIFY GRANT REVENUE $TATEGRANT 905,472.00 UGHTHOUSE REVENUE (FEDERAL FUNDS PASSED THROUGH TXDoV 5130 6/12/2003 CAPITAL PROJECT FUND RECLASSIFY GRANT REVENUE FEDERAL GRANT 905,472.00 UGHTHOUSE REVENUE (FEDERAL FUNDS PASSED THROUGH TXDoT) Total CAPITAL PROJECT FUND 905,472.00 905,472.00 5130 UGHTHOUSE APPROVED ~~ Report Total 906,598.00 905,472.00 JUN 1 2 2003 J Datc:6Jllf030~US:12J'M hge:1 Fund Code Effective Date Fund Title Transaction Description Dept Title ~ R6/t2/0 ~PPAOVED 1 - GLTitl JUN' 1 2 ~ AUTo/. ALLOW - E AGENT ~ Decrease C"J ~ ell CALHOUN COUNTY, TEXAS Unposted Budget Transactions - EXPEND.ADJUSTMENTS FO BUD294 - BUDGET ADJUSTMENTS FOR 6/12/03 1000 611212003 GENERAL FUND LINE ITEM TRANSFER EXTENSION SERVICE 500.00 1000 6/12/2003 GENERAL FUND LINE ITEM TRANSFER EXlENStON SERVICE TRAVEL OUT OF COUNTY 500,00 MARlNEAG 1000 6/1212003 GENERAL FUND LINE ITEM TRANSFER HISTORICAL COMMISSION UGHTIIOUSE 462.00 MAINTENANCE 1000 6/12/2003 GENERAL FUND LINE ITEM TRANSFER HISTORICAL COMMISSION MISCElLANEOUS 462.00 1000 6/12/2003 GENERAL FUND REQUIRED BY PAYROlL JAIL OPERATIONS ADDmONAL 314.00 PAY-REGUlAR RATE 1000 6/12/2003 GENERAL FUND LINE ITEM TRANSFER JAIL OPERATIONS MISCElLANEOUS 113.00 1000 6/1212003 GENERAL FUND LINE ITEM TRANSFER JAIL OPERATIONS PRISONER LODGING-OUT 10,427.00 OF COUNTY 1000 6/12/2003 GENERAL FUND LINE ITEM TRANSFER JAIL OPERATIONS PRISONER MEDICAL 10.000.00 SERVICES 1000 6/12/2003 GENERAL FUND ACCESS TRAINING FOR COUNTY AUDITOR MACHINE MAINlENANCE 624.00 AUDITOR & 3 EMPLOYEES 1000 6/12/2003 GENERAL FUND ACCESS TRAINING FOR COUNTY AUDITOR TRAINING REGISTRATION 624.00 AUDITOR & 3 EMPLOYEES FEES/fRA VEL 1000 6/1 2/2003 GENERAL FUND LINE ITEM TRANSFER COUNTYCOURT-AT-LAW ADULT 884.00 ASStGNED-ATIORNEY FEES 1000 6/12/2003 GENERAL FUND LINE ITEM TRANSFER COUNTY COURT-A T-LA W LEGAL SERVICES-COURT 884.00 APPOINTED tooo 6/12/2003 GENERAL FUND LINE ITEM TRANSFER DISTRICT COURT ADULT 5.871.00 ASStGNED-A TIORNEY FEES 1000 6/12/2003 GENERAL FUND LINE ITEM TRANSFER DISTRICT COURT ADULT ASSIGNED-OTIffiR 50.00 LmGA TION EXPENSES 1000 6/1212003 GENERAL FUND UNE ITEM TRANSFER DISTRICT COURT LEGAL SERVICES-COURT 5,921.00 APPOINTED 1000 6/1212003 GENERAL FUND LINE ITEM TRANSFER JUVENILE COURT JUVENILE 1.014.00 ASSIGNED-ATTORNEY FEES 1000 6/1212003 GENERAL FUND LINE ITEM TRANSFER JUVENILE COURT LEGAL SERVICES-COURT 1.014,00 APPOINTED \000 6/12/2003 GENERAL FUND LINE ITEM TRANSFER DISTRICT ATIORNEY GENERAL OFFICE SUPPUES 48.00 1000 6/1212003 GENERAL FUND POSTAGE REIMB. BY HOT DISTRICT ATTORNEY POSTAGE 126.00 CHECK RESTITUTION 1000 6/12/2003 GENERAL FUND LINE ITEM TRANSFER DISTRICT ATIORNEY TRANSCRIPTION SERVICES 48.00 1000 6/1212003 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPUES 2.000,00 BRIDGE-PRECINCT #1 1000 6/12/2003 GENERAL FUND LINE ITEM TRANSFER ROAD AND SUPPLIES-MISCELLANEOUS 2,000.00 BRIDGE-PRECINCT #1 1000 6/12/2003 GENERAL FUND LINE ITEM TRANSFER CONSTABLE-PRECINCT #2 AUTO ALLOWANCES 159.00 Daic:;61111030~:24:37PM e e Page: I e e "<1\1>IDID'1C-f f-'()lDllllD'O o ()() S'l;l '<lDOlDO# p.'l;l ::I - '1 f-' - rtp. rt- lDlD\I>ID "<10.0. C-f ..... :;:: HI '0 ::I \I> lYO 0 IDID'<rt'1# rt f-l. I\.) (I)'l;l 00 :;::- '1'10::l~ lD S '-' C-f IllIDS~- '0 ::I lD .....\1> p.::IIDOO"'# rtm O~ C-flD .....a a ~p.O!llw\l> 0.. ::l 0. ::I lQ lD(I)\I>p. lD '1 ::I o lYp.C-f '" 0 "<1'< '" HI S.... \I> (l)SOOHl# J-I.I-'-"< 0 ("T U1 HIm 0.. a CD (I) ID 3 '1'l;l '1 ..... rt ..... '1 o P'ID '1 (I) 1ll::l\l>W(I){J) f-' lD rt .....\1> lD f-''1 0 0.::1 {J) {J) ::I ..... rt < \l>lD::I(I) o O.....'1lQ 0. rt\l>p. (I).... tlllllrt p.<'1Ill::lP' III lD f-' 0. (I) .....::I'l;llll ..... ::1- ow.< '1 '1 ;>;'lD Hltllrt\l>'1S III \I> ID .....0 < f-' \I> HI::I 0\1> lY::I'< rt '1W.lD p......p' ;>;' ::I.... III lQ'< Ci C&i C&i Fund Code 1000 1000 1000 1000 1000 1000 1000 1000 1000 Total 1000 2736 2736 Total 2736 5136 5136 5t36 Total 5136 5210 5210 Total 5210 e CALHOUN COUNTY, TEXAS Unposted Budget Transactions. EXPEND.ADJUSTMENTS FO BUD294 - BUDGET ADJUSTMENTS FOR 6/12/03 . , Effective Date Fund Title Transaction Description DeptTitle 611212003 GENERAL FUND UNE fJEM TRANSFER CONSTABLE-PRECINCT #2 6/1212003 GENERAL FUND UNE ITEM TRANSFER CONSTABLE.PRECINCT #3 6112/2003 GENERAL FUND UNE fJEM TRANSFER CONSTABLE-PRECINCT #3 611212003 GENERAL FUND REQUIRED BY PAYROLL SHERIFF 611212003 GENERAL FUND LINE ITEM TRANSFER SHERIFF 6/12/2003 GENERAL FUND UNE fJEM TRANSFER SHERIFF 611212003 GENERAL FUND UNE fJEM TRANSFER SHERIFF 611212003 GENERAL FUND UNE fJEM TRANSFER SHERIFF 6/12/2003 GENERAL FUND UNE ITEM TRANSFER SHERIFF GENERAL FUND . I -- , PROVED 1 R6/12/03 I --., JUN 1 2 2003 GL Title 1 Increase -... TRAINING TRA 159.00 COUNTY - UNIFORMS AUTO ALLOWANCES ADDmONAL PAY-REGULAR RATE MACHINERY PARTS/SUPPLIES GASOUNFlOIIJDIESEUGR.. SUPPLIES-MISCELLANEOUS UNIFORMS AtITOMOTIVE REPAIRS 611212003 POC COMMUNITY CENTER UNE ITEM TRANSFER NO DEPARTMENT CLEANING.P.O.C. COMMUNITY CENTER 6/12/2003 POC COMMUNITY CENTER LINE fJEM TRANSFER NO DEPARTMENT UTILITIES-POC COMMUNITY CENTER POC COMMUNITY CENTER 6112/2003 CAPITAL PROJECT NEW TO PAY BARNES NO DEPARTMENT ARCHITECTURAL SERVICES JM BUIlDING APpRA)SAL INVOICE 611212003 CAPITAL PROJECT NEW m PAY BARNES NO DEPARTMENT MISCELl.ANEOUS JM BUIlDING APPRA)SAL INVOICE 611212003 CAPITAL PROJECT NEW m PAY BARNES NO DEPARTMENT STIJDY -JAIL FEASlBlLlTY JM BUIlDING APPRAISAL INVOICE CAPITAL PROJECT NEW JM BUIlDING 611212003 CAPITAL PROJEC'fMOLD UNE ITEM TRANSFER NO DEPARTMENT SUPPLIES-MISCEllANEOUS REMEDIATION 611212003 CAPITAL PROJECTMOLD UNE ITEM TRANSFER NO DEPARTMENT MOLD REMEDIATION REMEDIA nON CAPITAL PROJECTMOLD REMEDIATION Report Total Datc:6111IOJOS:24:J7PM Decrease 30.00 30,00 2.500.00 60.00 5.835.00 350,00 125.00 2.800,00 28.030.00 27.904.00 500,00 500.00 1,000.00 0.00 365.00 1.000.00 635,00 1.000,00 1.000.00 300.00 300.00 300,00 300.00 30.330.00 29,204.00 Pasc;2 DONATION TO EMERGENCY MRnICAL SERVICBS ACCEPTED A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to accept the donation to Emergency Medical Services ~n the amount of $100 from Jacob and Adriana Whitwell. Commissioners Galvan, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. e " '.,.,,4.:il:~tk~~by~~~~f11f~:},<,,(\;~i:it~~d.l'.. """""" ";!!~i,""flllf~.2 :,.o.;i,.; ...,.,,, .,'. ;"'I!'t\ . ,..~.~:~ )'~';~~r;8'~~'~:~~~:'~~;,'~:'.:::<\~'-;- rc:,~ I,: /~~:: )::~ ::}"," -.:--\\ .~. '\:,L_\J',s,~. :J $ \ 0'0. 00 ... ~ '-~- A ...""'c..... ill ,",h~ D SERVE '-for.;- . .. .: lolo :11.050251: :100521; 2"l01;11' UOl. - Sly>\>."",.......~J' '.6OC.3f.6._Wf>r1 ....._~pHJ>i'>.r<r_....C1J'" .....''''''1 :I'M GmmRAL DISCUSSION - WARNING SYSTEM ON CAUSEWAY Deputy Sheriff Daigle said the Sheriff has been speaking with Texas Department of Transportation and he will get with the Court members individually; he is hoping to procure a warning system on the ramp on each end of the causeway to be paid by Texas Department of Transportation and opertated by the Sheriff's Department. It will have preset messa~es when activated. He wants to begin a letter campa~gn to TexDot to see if this is feasible. He contacted Formosa and feels they will be supportive. Commissioner Balajka suggested the Court pass an Ordinance regarding parking on the bridge. Deputy Daige said by the time a wrecker gets to a parked vehicle on the bridge, an accident has already happened, Commissioner Finster said there needs to be an understanding as to what can be done or not. Deputy Daigle hopes to resolve something soon. e THE COURT RECESSED AT 12: 10 P. M . THE COURT RECONVENED AT 1:30 P.M. All members were present. CALHOUN COUNTY NEW JAIL BOND FINANCING Ann Berger, with First Southwest Company, $ave the following presentation to the Court reg~rd~ng bond financing for the new Calhoun County Ja~l. She made comments on and discussed Tabs I through 4. e 700 l"- "4 \. - -- PRESENTATION TO CALHOUN COUNTY COMMISSIONERS COURT Prepared by 1) FIRST SOUTHWEST COMPANY 70 Northeast Loop 410 Suite 850 San Antonio, Texas 78216 Telephone: (210) 349-7222 Fax: (210) 349-7585 WEDNESDAY, JUNE 12,2003 --~-~---- --- ;I- . _C'_'_"~'_T'H~_------"-_,"""_'_''''''''''''-''''>:,!"",,'~~~-'''''''__'''''_ ~, 701 i f'.. ",., ,..... - .-,....~. , . , ~-"f', . . ~""'..~~-~- ........"'g:~.:<""'....~_..........+.""..., PRESENTATION TO CALHOUN COUNTY COMMISSIONERS COURT TABLE OF CONTENTS Tab "Bond Buyer's" Index of 20 Municipal Bonds ........................................................................1 Proposed Timetable of Events ................................................................................................... 2 Refu n ding Analysis.............................................. .................. ............ ...... ....... ........ ............... ..... 3 Preliminary Calcnlation of Projected Assessed Valuation and I&S Tax Rate Analysis .....................................................................................................4 Information Summary Regarding the Competitive and N egoliated Bid Process ............................................................................................................. 5 Brief History of Firms submitting information for consideration to underwrite.................6 Southwest Secu rilies ........................................... ................... ...... ............... ......... ............. A Estrada Hinojosa & Company, Inc................................................................................. B fi,liii'" '...#~. l~.~,t_:-:. " 702 ~e e e 1!! ~ o CJ , I I I I I 1 ; e 10.00% 9.00% 8.00% .. 1U 7.00% --- 0:: 6.00% 5.00% 4.00% e e IF, """"'I""",.r~ " . .".:"(:<';'l''''_' '", "' \ ,,1 "Bond Buyer's" Index of 20 Municipal Bonds -'---_.-_.__._--"_._-_.__.---~--- ..,.------_._--~-_._-----.-_..,------,.-~._.~- --..-----:- HIGH October 15. 1987 9.17% .."".' .... ~ (;:, '!!F"' ~~~~~~~~~~mmggggmmmm~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~8g8goooag~gg888 mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmoo0000000000000 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~NNNNNNNNNNNNNNN ------------------------------------------------------------------- ~~~~~~~~~~~~~~~~~~~~~~~~~~~--~~~~~~~~~~~~~~~~~~~-------~----------- ~~~o~~~o~~~o~~~o~~~o~~~o~~~o~~~a~~~o~~~o~~~o~~~o~~~o~~~o~~~o~~~o~~~ - - ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Dale First Southwest Company San Antonio. Texas (210) 349,7222 1 i:: ! i Page 1 ~~ 4:,> ';. .~?? ~,:-d,' >. 'c ~,~_ , f1{tlf':'';t>_t-;~i;:J~.~;.';:"'", . ~",,",.4;;;;'>;#....)l:"......... if~.,-~?;:~-~:f-:~'~4.",~' .,'i,.,....".1".,.. r_.t'\.- , " "". ~';.l;.;,-:~';_:';r.:t;:~~. . rAtE 2 ~""""'I'fI .wr.... --~ ,n" Tif""""'1!l.... I I I May June July August S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 1 2 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 11 12 13 14 15 16 17 15 16 17 18 19 20 21 I3 14 15 16 17 18 19 10 11 12 I3 14 15 16 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 25 26 27 28 29 30 31 29 30 27 28 29 30 31 24 25 26 27 28 29 30 31 I I I I Approximately $8,500,000 CALHOUN COUNTY, TEXAS GENERAL OBLIGATION BONDS, SERIES 2003 PROPOSED TIMETABLE OF EVENTS REVISED MAY 23, 2003 DATE Thursday, May 8, 2003 EVENT Meeting with Architect to finalize issue size. Thursday, June 12,2003 Meeting with Commissioners Court to finalize new money size and structure, discuss refunding option and select underwriting syndicate. e Discuss 5- Y ear Capital Improvement Program and Fund Balance Policy to be included as part of the rating agencies and insurance companies information packages and presentations. Wednesday, June 25, 2003 Send Preliminary Official Statement and related docurnents to rating agencies and insurance companies. Thursday and Friday July 10 and 11,2003 Coordinate presentations with rating agencies and insurance companies. Tuesday, July 15,2003 Preliminary Official Statement goes to Thomson web site for posting. Friday, July 18.2003 Receive ratings and municipal bond insurance qualifications and premiums. Tuesday and Wednesday, July 22 and July 23,2003 Thursday, July 24, 2003 Pricing. Regular meeting to conduct sale of General Obligation (and Refunding) Bonds. Consider the adoption of the Order Authorizing Issuance of General Obligation (and Refunding) Bonds and adopting the Order approving and authorizing the execution of the Bond Purchase Agreement. Thursday, August 21,2003 Closing date; Calhoun County delivers General Obligation (and Refunding) Bonds to Purchaser and receives Funds. e ~Wt~~~..~~. 704 ~' -~\"<... <, ~..,~" '", ---.-- e e rAf3 3 Preliminary Calhoun County, Texas $3,365,000 General Obligation Refunding Bonds, Series 2003 Interest Rates for Purposes of Illustration Only SOURCES & USES Dated 07/15/2003 Delivered 08/16/2003 SOURCES OF FUNDS Par Amount of Bonds... ................. ........... ........... ........ .................. $3.365.000.00 Accrued Interest from 07/15/2003 to 06/16/2003... ................ ........... 8,820.25 TOTAL SOURCES..... ..... ........... .............. .......... ..... ......... ........... $3.373.820.25 USES OF FUNDS Total Underwriter's Discount (1.000%) ................. .......... .......... .... 33.650,00 Costs of Issuance ........ .......................... ................. .......... ............. 60,000.00 Deposit to Debt Service Fund ................. ................ .. ...................... 8.820.25 Deposit to Current Refunding Fund ........... ......... .............. ..... ........ 3.267.820.89 Rounding Amount ...... ........ .......... .. ................. ........... ........... ...... 3,529.11 TOTAL USES.......... ........... .................... ...... ................. ................ $3.373.820,25 First Southwest Company Public Finance Department File = CALHOUN. SF~03 issues (6/3) 6f 312003 5: 16 PM "Il-h_~ '.......'_~_,_...o.._'" . 705 Calhoun County, Texas $3,365,000 General Obligation Refunding Bonds, Series 2003 Interest Rates for Purposes of Illustration Only PRICING SUMMARY Maturity Type of Bond Coupon Yield Maturity Value Price Dollar Price 2/15/2004 Serial Coupon 1.975% 1.975% 345.000.00 100.000% 345,000,00 2/15/2005 Serial Coupon 2.200% 2.200% 375,000,00 100.000% 375,000,00 2/15/2006 Serial COupon 2.500% 2.500% 380,000,00 100.000% 380.000.00 2/15/2007 Serial Coupon 2.750% 2.750% 400,000,00 100.000% 400.000.00 2/15/2008 Serial Coupon 3.100% 3.100% 435,000.00 100.000% 435.000.00 2/1512009 Serial Coupon 3.475% 3.475% 455,000,00 100.000% 455,000,00 2/15/2010 Serial Coupon 3.725% 3.725% 475.000.00 100.000% 475,000.00 2/15/2011 Serial Coupon 3.975% 3.975% 500,000,00 100.000% 500.000,00 Total . . . . 3,365.000,00 . 3,365.000.00 ~~;". <:. , I I I I BID INFORMATION .'. " . Prel im1nary ......................................................... e Par Amount of Bonds....."... Gross Production..................... ................ ......................................................... $3.365.000,00 $3.365.000.00 Total Underwriter's Discount (1.000%) Bid (99.000%)..,.... .......m...,.................. ............................................. $(33.650,00) 3.331.350.00 . . . . . . . . . . . . . . . . . . . . . . ............................................... Accrued Interest from 07/15/2003 to 08/16/2003.... Total Purchase Price........................ ............... Bond Year Dollars Average Life Average Coupon Net Interest Cost (N/C),..... True Interest Cost (TIC) ........................... 8.820.25 $3,340.170.25 ..................... ................................. $14,662.92 4.357 Years 3.3982588% .................................................... ........ ................. ................................... ............................ 3.6277493% 3.6350780% ....................... ....... .................... ......... .................... .... First Southwest Company Public Finance Department File = CALHOUN. SF-03 issues (613) 6/312003 5:16 PM ~-~ 706 e .' ~ 'W~. Preliminary e Calhoun County, Texas $3,365,000 General Obligation Refunding Bonds, Series 2003 Interest Rates for Purposes of illustration Only DEBT SERVICE COMPARISON Date Total P+I Net New DIS Old Net D/S Savings 9130/2003 - (12.349.36) - 12,349.36 9/30/2004 452,557.60 452.557,60 493.170.00 40,612.40 9/30/2005 466.490.00 466,490,00 511,370.00 44,880.00 91,012006 462,615.00 462,615.00 502,935.00 40.320.00 9130/2007 472,365.00 472,365,00 512.900.00 40.535,00 9130/2008 495.122.50 495,122.50 496.365,00 1.242,50 9/3012009 500,474.38 500,474.38 503,467.50 2.993.12 9/30/2010 503.721.88 503.721.88 508.252.50 4.530.62 91,0/2011 509.937.50 509,937.50 515,000.00 5,062.50 Total 3.863.283.86 3,850.934.50 4.043,460.00 192.525.50 PRESENT VALUE ANALYSIS SUMMARY (NET TO NET) Gross PV Debt Service Savings........ 158,822.73 Net PV Cashfiow Savings @ 4,877%(AIC).., 158,822.73 Accrued Interest Credit to Debt Service Fund.. . Contingency or Rounding Amount......... . .. NET PRESENT VALUE BENEFIT...... 8,820,25 3,529.11 $171.172.09 NET PV BENEFIT I $3,260,000 REFUNDED PRINCiPAL.... 5.251% e REFUNDING BOND INFORMATION Refunding Dated Date... Refunding Delivery Date.. 7/15/200, 8/16/2003 First Southwest Company Public Finance Department File = CALHOUN SF-03 issues (613) 6f 312003 5: 16 PM ~.""- '"...r";~Y.;:~"~"" 707 ~:~ " :~'..' l: :~ ~;, ' -.f ,~r-~:}~..> 'I.~,1f::J.~J.__.~ '~~_'<~f.,;!~,' 'tt Calhoun County, Texas $3,365,000 General Obligation Refunding Bonds, Series 2003 Interest Rates for Purposes of Illustration Only CURRENT REFUNDING ESCROW Date Principal Rate Receipts Disbursements Cash Balance 8/1612003 - - 0.89 - 0.89 9/01/2003 3,267.820.00 - 3,267.820.00 3.267,820.89 - Total 3.267.820.00 - 3,267.820,89 3,267,820.89 - Preliminary INVESTMENT PARAMETERS Investment Model [PV, GIG, or Securities]...... . . Default investment yield target........... Securities User Defined Cash Deposit.................,............ ....................... Cost of Investments Purchased with Bond Proceeds..... Total Cost of Investments................... 0.89 3.267.820,00 $3,267,820,89 Target Cost of Investments at bond yield Actual positive or (negative) arbitrage....... . $3.261,413,68 (6,407.21) e Yield to Receipt.... .................. Yield for Arbitrage Purposes..... .................... -2.37E-12 4,7661960% State and Local Government Series (SLGS) rates for.. 6/0312003 First Southwest Company Pubfie Finance Department File = CALHOUN.SF-03 issues (613) 6/312003 5: 16 PM e 6i-~~-" . ..;.;f.;!~~u............, '~)?')' " "';08 L "-" ""-, ,',',., _.', Prel iminary e Calhoun County, Texas $3,365,000 General Obligation Refunding Bonds, Series 2003 Interest Rates for Purposes of Illustration Only SUMMARY OF BONDS REFUNDED ISSUE Maturity Type of Bond Coupon Maturity Value Call Date Call Price 90 go to ref 2/15/2011 Serial Coupon 6.000% 500.000 9/01/2003 100.000% Subtotal - - 500.000 - - - - - - 93 go ref to ref 2/15/2004 Serial Coupon 4.800% 325,000 9/01/2003 100.000% 93 go ref to ref 2/15/2005 Serial Coupon 5.000% 360.000 9/01/2003 100.000% 93 go ref to ref 2115/2006 Serial Coupon 5.100% 370.000 9/0112003 100.000% 93 go ref to ref 2/15/2007 Serial Coupon 5.300% 400,000 9/0112003 100.000% 93 go ref to ref 2/1512008 Serial Coupon 5.400% 405.000 9/01/2003 100.000% 93 go ref to ref 2/15/2009 Serial Coupon 5.500% 435,000 9/0112003 100.000% 93 go ref to ref 2/15/2010 Serial Coupon 5.700% 465,000 9/0112003 100.000% Subtotal - - 2,760.000 . - Total - - 3.280,000 - - First Southwest Company Public Finance Department File = CALHOUN.SF-03 issues (6/3) 6/312003 5:16 PM e '~~.. ,- ~".._-".-- -. .r.,,;,~7J"!ll\1?~~~~ ~ ~_ ~_,~_,__,"",,,,,~""~_='_=r .-~__' <"'-" . ~"..- 709 -, ...J ~ o ., ~'~ I ~l: .... {,~ c~ - - -. -- - -- Calhoun County, Texas Preliminary Calculation of Projected Assessed Valuation 'j Tax Beginning 3.00010 Post-Decline Tax Abatement Running Total Year Ended Assessed 3% Decline Decline Assessed Abatement RolI-Offs Abatement 9/30 Valuation Runnin2 Total Amount Valuation Roll-Off. 85.00% Roll-Off. 2002 $ 2,921,385,897 $ - $ - $ 2,921,385,897 $ - $ - $ - 2003 2,909.012,895 (I) 2,244.129.562 - 2.909,012,895 - - - 2004 - 2. t76,805,675 67.323,887 2,841,689,008 8,150,000 (2) 7,512,500 7.512,500 2005 - 2,111,501,505 65,304.170 2,776,384,838 4,250,000 3,6t2,500 11,125,000 2006 - 2,048,156,460 63,345,045 2,7\3,039,793 122,000,000 103,700.000 114.825,000 2007 - t,986.711,766 61,444.694 2.651,595,099 666.800,000 566,780,000 681.605,000 2008 - 1,927,1 tOA\3 59,601.353 2,591,993,746 20,000,000 17,000,000 698.605,000 2009 - 1.869,297.101 57,813,312 2,534,180.434 - - 698.605.000 2010 - 1,8\3,218.188 56.078.9\3 2.478,tOt,521 - - 698,605.000 201 t - 1.758,821,642 54.396,546 2,423.704,975 - - 698,605,000 2012 - 1.706.056.993 52,764,649 2.370,940,326 - - 698,605.000 20\3 - 1.654,875,283 51.t81,7tO 2,3 t 9. 758.6 t 6 - - 698.605,000 2014 - t ,605,229,024 49.646.258 2,270, t 12,357 - - 698.605,000 20t5 - J ,557,072.154 48.156,871 2.221.955,487 - 698.605,000 2016 - 1,510.359,989 46.712.t65 2,175.243,322 - - 698.605,000 2017 - 1.465.049,189 45.310.800 2.129.932,522 - - 698,605.000 2018 - L42t,097.714 43.951.476 2.085,98 t,04 7 - - 698,605.000 2019 - 1.378,464,782 42,632,931 2.043,348,1 t 5 - - 698,605,000 2020 - 1,337.110,839 41.353,943 2.001,994,tn - - 698,605.000 202t - t.296.997,514 40. t \3.325 1,96t,880,847 - - 698.605,000 2022 - t,258.087.588 38,909.925 1,922,970,921 - - 698.605,000 2023 - 1,220.344,96t 37,742,628 1,885,228,294 - - 698.605,000 $ 1,023,784,601 Notes: All assumptions based upon information provided by Andrew Hahn, Calhoun County Chief Appraiser. (I) 2003 figure is as of September 2002. (2) Includes actual roll-off of $3.9 million (not subject to 85% adjustment) related to Alcoa (provided by Andrew Hahn} First Southwest Company e e PROJECTED Assessed Valuation $ 2,921,385.897 2,909,012,895 2,849,201,508 2,787,509,838 2,827.864,793 3,333,200,099 3.290,598.746 3,232,785,434 3.176,706,521 3, t22,309.975 3,069,545,326 3,018,363.616 2,968,717,357 2,920,560.487 2,873,848,322 2.828,537,522 2,784,586,047 2.741,953.t 15 2,700,599,172 2.660.485.847 2,621,575,921 2,583,833,294 6/4/2003 '.'f1~.;t:~~: ,,:-., .r;. ~~~;:;~~~:.f17: , J,' .,' 'j<1', . ,r.",. t- ~ :c:1' l.~' :~.~..; j .a'~\ .r-. Ir,)~,~..", . '1'~ ~~:~.:;;. ~f ;r( " .J .,',: ~ Q:, +>. ,. e Calhoun County, Texas Preliminary I&S Tax Rate Analysis; $8,500,00020 Year Series 2003 Issue e e Tax Less: Net $0 $8,500,000 Projected Projected Year Ended Assessed Existing Series 1996 Existing Refunding New Money TOTAL I&S I 9/30 Valuation (I) Debt Service Debt Service (2) Debt Service (Savings) fLoss Debt Service (ll Debt Service Tax Rate (.() Change 2003 $ 2,909,012,895 $ t ,641,738 $ 850.000 $ 791,738 $ $ $ 791,738 $ 0.0274 $ 2004 2,849.20t,508 788,210 788,210 658,7t4 1.446,924 0.0535 0.0261 2005 2,787,509,838 802,623 802,623 61 t,583 1,4t4,205 0.0534 2006 2,827.864.793 795,608 795,608 639.939 1,435.546 0.0534 2007 3,333,200.099 806,655 806,655 666,645 1,473,300 0.0465 2008 3.290,598,746 790,553 790,553 686,385 1,476.938 0.0472 2009 3,232.785,434 797,643 797,643 679,393 t,477,035 0.0481 2010 3, t 76,706,521 80t,735 80t,735 67t,01O 1,472,745 0,0488 2011 3.122,309.975 807,2ll 807.213 671,345 1,478,558 0,0498 2012 3,069.545,326 290,483 290,483 670,320 960,803 0.0329 20ll 3.0 t8,363.6 t 6 293,160 293,160 672,960 966,120 0.0337 20t4 2,968,717.357 669,415 669,415 0.0237 2015 2.920.560.487 669,648 669,648 0.0241 20t6 2,873.848,322 668,505 668,505 0,0245 2017 2,828,537.522 670,825 670.825 0.0250 2018 2.784,586,047 671.440 67t,440 0.0254 2019 2,741.953,1 t5 670,300 670,300 0,0257 2020 2.700.599, t 72 672,365 672,365 0.0262 202t 2,660,485.847 672,605 672,605 0.0266 2022 2,621,575,92t 670,990 670,990 0.0269 2023 2,583,833,294 672,358 672,358 0.0274 $ 8,615,618 $ 850,000 $ 7,765,618 $ $ 13,336,743 $ 21,102,36t I $ 0,0261 I I Assumptions: (I) See "Preliminary Calculation of Projected Assessed Valuation" for details. (2) Debt service currently being paid by Formosa Plastics Corporation. , (3) For purposes of illustration only, calculated with a 7115/03 dated date and a TIC of 4.82% (QTEO, uninsured scale as of6/3/03 + 50 bps). I (4) Estimated County I&S tax collections rate: 95.00% (FY 2003 I&S tax rate provided by the Municipal Advisory Council of Texas.) 1 Series 2003 Issues First Southwest Company 6/4/2003 --1 ~, ....' ij , ..J ..... N "', (;-f " ~ ~<' Lalfioun County, Texas t I Preliminary I&S Tax Rate Analysis; $8,500,00020 Year Series 2003 Issue Plus Refinancing of Portions of Existing Debt Series 2003 Issues Tax Less: Net $3,365.000 $8,500,000 Projected Projected Year Ended Assessed Existing Series 1996 Existing Refunding (3) New Money TOTAL I&S 9/30 Valuation (I) Debt Service Debt Service (l) Debt Service (Savino,) / Loss Debt Service (4) Debt Service Tax Rate (5) Change 2003 $ 2,909,012.895 $ 1,641,738 $ 850,000 $ 791,738 $ (12,349) $ - $ 779,388 $ 0.0274 $ - 2004 2,849,201.508 788,210 , 788,210 (40,612) 676.t23 1,423,721 0,0526 0.0252 2005 2,787,509,838 802,623 , 802,623 (44,880) 631,963 t,389.705 0.0525 2006 2,827,864,793 795,608 , 795,608 (40,320) 654,790 1,410,078 0.0525 2007 3,333,200,099 806,655 - 806,655 (40,535) 680,920 1,447,040 0.0457 2008 3,290,598,746 790,553 , 790,553 (t.243) 700,088 t,489,398 0,0476 2009 3,232,785.434 797,643 , 797,643 (2,993) 697,356 t,492,006 0.0486 2010 3,176,706.52 t 801,735 , 801,735 (4,531) 688,253 1,485,458 0,0492 201 t 3, t22,309,975 807,2t3 , 807.213 (5,063) 687,838 t,489,988 0,0502 2012 3.069,545,326 290,483 - 290.483 , 676,072 966,554 0.033t 2013 3,018,363,6t6 293,t60 - 293,t60 , 673,138 966,298 0,0337 2014 2,968,717,357 - , , , 673,881 673,881 0.0239 20t5 2,920,560,487 - - , - 673.138 673.138 0.0243 2016 2.873,848,322 - - , , 675,785 675.785 0,0248 20t7 2.828,537,522 , , , , 671.95t 67t,951 0.0250 2018 2,784,586,047 - , , - 676,590 676,590 0,0256 2019 2,741,953,lt5 - , , , 674.548 674,548 0.0259 2020 2,700,599. t 72 - , , , 675.795 675.795 0,0263 202t 2,660,485.847 - , , , 675.173 675,173 0.0267 2022 2.621.575.921 - - , , 677,5 t 5 677,515 0.0272 2023 2,583.833,294 , , - , 677.820 677,820 0.0276 $ 8,615.618 $ 850,000 $ 7,765,618 $ (192,526) $ 13,518.735 $ 21,091,827 I $ 0.0252 I Assumptions: (I) See "Preliminary Calculation of Projected Assessed Valuation" for details (2) Debt service currently being paid by Fonnosa Plastics Corporation. (3) Preliminary refunding analysis assumes a current refunding of Series 1990 and 1993. Prefiminary NPV savings = $171,172 or 5.251%. All refunding calculations assume current NON-QTEO, uninsured market rates and costs as of6/3/03 + 10 bps. (4) For purposes of illustration only, calculated with a 7/15/03 dated date and a TIC of 5.00% (NON-QTEO, uninsured scale as of 6/3/03 + 50 bps) (5) Estimated County I&S lax collections rale: 95.00% (FY 2003 I&S tax rate provided by the Municipal Advisory Council of Texas.) First Southwest Company 6/4/2003 e -- e -r"1ft3 5 . . II . II II . . . I I , I I I I I I INFORMATION SUMMARY REGARDING THE COMPETITIVE AND NEGOTIATED BID PROCESS Competitive and Negotiated Bid Process Municipal securities offerings are typically sold through either a competitive or negotiated bidding process. The choice of either type of sale is dependent on a variety of factors including credit considerations, issuer preference, and market conditions. Competitive Sales Competitive bond sales are typically used for more traditional offerings of municipal securities. The issuer will typically work with a financial advisor to determine the structure and timing of the bond sale. The offering is then advertised in financial publications in order to notify municipal dealers of the terms of the offering including information relating to structure, the time and date on which bidding will occur, and other details which are pertinent to the offering. Municipal dealers will line up syndicates to bid on the bonds. On the date of sale the syndicates bidding for the bonds will estimate the interest rates necessary to sell the bonds to investors and will then submit bids to the issuer or its agent. The syndicate offering to purchase the bonds at the lowest yield (or highest price) is named the winning bidder and upon approval by the issuer is awarded the bonds. The syndicate then offers the bonds to their customer accounts at established reoffering yields. Negotiated Sales Negotiated sales are typically used for bond offerings which entail complicated financial planning and project management considerations, such as refunding or revenue bond issues. The issuer will utilize one of several available methods to select a senior manager team for the transaction. The senior manager works with the issuer in order to structure the financing plan for the bond sale. The underwriter provides a wide variety of services in conjunction with the sale including pre-marketing efforts, investor relation meetings, credit agency presentations, and other related marketing services. The manager will also advise the issuer on when the bonds should be offered for sale in order to take advantage of optimal market interest rate conditions. On the sale date the senior manager on the transaction will price the deal and seek orders froni interested investors. After demand for the bonds is evaluated the manager, with the permission of the issuer, may change the structure and/or size t/l;l!i..,~ . '713 M. -.'-..--------- . -_.___.___.u._..._ e of the deal in order to meet investor demand. The manager then sets the final terms of the offering and purchases the bonds from the issuer. The manager also provides a number of post sale services for the issuer such as secondary market- making activities and advice for long-term capital projects. Cboosing tbe Negotiated Versus Competitive Metbod . , . . I I I I I I I I Whether an issuer should issue bonds on a competitive or negotiated basis should be governed by one primary consideration: Which method will not only assure maximum investor acceptance, with a credit structure that is both sound and consistent with the issuers' needs, but also minimize interest rate costs now and in the future? As stated above, the answer to this question will depend on many factors including credit quality, the structure of the financing and market conditions. Professional judgment is required in part because market conditions at the time of sale cannot be predicted with certainty in advance. Generally, competitive sales--which are a form of auction--are believed to obtain the best interest rate results for well-known, frequent issuers of high credit quality when they issue simple bond structures in stable market conditions. Generally, negotiated sales are believed to obtain the best interest rates for issuers that are not well known or frequent issuers, issuers that have troubled credits or market saturation problems, any issuer which is doing a complicated financial structure (including all advance refundings and the incorporation of derivative structures) and all issuers in unstable market conditions. Thus, the decision to do a competitive versus a negotiated sale is not only issuer-specific, but also deal- specific. This explains why many frequent issuers that have the choice do both at different times. e Benefits and Drawbacks of Competitive Issues If effectively managed, the use of competitive sales can provide certain advantages. Competitive Posture: An issuer chooses the lowest interest cost from the bids received. This will help maintain a competitive posture between the prospective managers, and will set an aggressive tone to the pricing even when conditions require reverting to negotiated sales. Cost Containment: In a strong, relatively stable market, an issuer may receive a large number of bids for its competitive issuers. This will work to drive interest costs down. Competitive sales also eliminate management fee expenses. This strategy will demonstrate to the public that an issuer is ever-vigilant in objectively measuring and minimizing costs. e fi;;j :"~'f'~' ,~;: 'J:;f;h,c'-:,;:-""~::~-' ..'f.....~.'.;,.. f,'"',""-P'," ["" . ~t-7~4 I . . . ~. \1:-:.: "ill, . "" " -----.-----.- -~ Simplification Of Marketing Process: The marketing process is simplified since an issuer would only need to select the lowest bid and would not have to be involved in pre-marketing and pricing procedures. e Objectivity: The objectivity of this form of underwriter selection means the pricing is less subject to outside criticism. Issuers often seek to obtain the lowest borrOWing cost over the long term. which will require introducing this credit to the widest possible array of prospective investors to assure stable and strong demand for future issues. Another objective is to design a well conceived credit structure while meeting its financing timetable and maintaining programmatic quality and flexibility. In a number of ways, competitive sales may hinder these objectives. Lowest Cost of Funds Not Assured: Competitive bidding does not assure the lowest possible cost of funds, only the lowest interest rate of the bids received on a predetermined date and time. Underwriting Risk Built into Rate: Since pre-sale marketing is held to a minimum, the cost of underwriting risk is often built into bids in the form of higher rates. The underwriters cannot build as firm or extensive a book of orders as in a negotiated sale, where the ability to fill orders is known. In addition, account executives may work harder on negotiated issues, where there is an excellent chance that their selling efforts wilI be rewarded. In competitively bid issues, account executives wilI only know after the bid is awarded whether they will be able to fill their pre-sale orders. e Lack of Financing Input: Issuers and their financial advisors will lack financing input from the firms that will sell the bonds. Because the senior manager works with other credits in the same and other states on a daily basis, such input would provide valuable information and support the issuer's staff and financial advisor in negotiated transactions. Limited Flexibility: Because a competitive sale must be advertised and scheduled for a set day and hour, the approach allows no flexibility to take advantage of short-term fluctuations in market conditions. Similarly, an issuer is locked into an issue structure well in advance of pricing, eliminating the ability to tailor issues to current conditions to achieve lower rates. Benefits and Drawbacks of Negotiated Issues In contrast to competitive issues, negotiated issues offer the flexibility to time market entry, aggressively market the bonds through an established syndicate and structure the bond issue with direct input from a seasoned underwriting team, all =,,, po '715 '!..t<>; which tend to ensure that an issuer will achieve the lowest possible interest cost available in the market. Flexibility in Timing of Sale: The underwriting team, led by the senior manager, will be able to wait for a "window of opportunity" to open due to a sudden unanticipated drop in interest rates. On the other hand, the negotiated issue structure will give an issuer the option to delay or cancel the financing at the last minute if market interest rates rise to unacceptable levels. Effective Pre-Sale Marketing: The underwriters will be able to market the bond issue comprehensively to assure that the lowest interest rates are achieved. Pre- sale marketing is especially important to stimulate strong retail demand for a bond issue. Reduced Need to Compensate for Risk: The underwriting syndicate will have the opportunity to build a book of orders for the bonds before they are actually sold. Therefore, an issuer will not incur built-in risk premium in the form of higher interest rates or higher underwriting takedowns, which sometimes arise in competitive underwritings. e Ability to Reprice with Strong Order Flow; On the day of pncmg, the underwriters will be able to reprice the issue to achieve even lower interest rates, if institutional and retail order flows permit. For example, if, on the day of pricing, there are three orders for every available bond of a particular maturity, the underwriters will decrease the yield on that maturity to achieve supply/demand equilibrium. This "repricing" opportunity does not exist in a competitive offering. Local and Minority Firm Participation; In addition, some issuers prefer the negotiated sale for policy considerations, such as preferences for participation by local firms or minority business enterprise (MBE) firms. These considerations can be ensured in a negotiated sale, whereas they can be encouraged, but not ensured, in a competitive sale. Issuer Involvement in the Bond Allocation Process: An issuer, through its financial advisor or otherwise, can play an active role to ensure that the bonds are made available to all members of the underwriting syndicate. This will provide all members of the syndicate with an incentive to market the bonds aggressively to all potential investors. This process also enables distribution of bonds to firms targeted by an issuer to meet other policy objectives, e.g., minority or local firm participation in deals. Structuring Input from Senior Manager: An issuer will benefit from direct structuring input from underwriters who are attuned to market conditions and able to structure the issue to maximize demand. For example, the senior manager and other members of the syndicate can identifY potential institutional investors which e ~,,";"""~~-I':,>:,.-._,..... '. ...... . ...--~ 0.;.,.", ~.~- ;;,.,.,~' , -''::"" '. ',71:6 ~ ': I ", ~, might be more aggressive purchasers of the bonds if the bonds were to be offered at a discount to par, e Ongoing mvestment Banking Services: The underwriters of negotiated financings often provide their Issuers with a variety of ongoing services, such as assistance in developing long-term capital plans and analyzing the impact of pending legislative or regulatory initiatives, The chief disadvantage of a negotiated offering is that an issuer may incur costs which are not incurred in a competitive underwriting. An issuer would ordinarily reimburse the underwriters for certain out-of-pocket costs as part of the underwriting spread, the most significant of which would be the cost of retaining underwriter's counsel. A management fee might also be paid to the senior manager as compensation for structuring the bond issue. However, these costs tend to be outweighed by savings in other respects. Furthermore, as discussed below, the average difference in cost is very small. Defining the Role of the Underwriter e The task of underwriting, marketing, and trading municipal secuntJes is undertaken by the dealer departments of commercial banks and securities firms. A typical underwriting department employs one or more individuals whose full-time responsibility is to work on competitive and negotiated underwritings. These individuals are primarily responsible for setting prices and yields on the new issues their firm underwrites each week. Underwriters work closely with traders and salesmen to determine the marketability and appropriate yields for an issue. Traders maintain the secondary market for securities by actively buying bonds and selling them to other dealers and investors in the secondary market. Dealer firms frequently employ a large staff of salespeople who are responsible for making direct contact with investors. They often sit at the trading desks with the underwriters and traders and attempt to arrange sales of securities during the underwriting of a new issue. Selecting the Underwriters Most issuers employ one of several strategies for selecting underwriters: "Ask the financial advisor" to either recommend an underwriter or a "short list" of underwriters. Most financial advisors will be familiar with the capabilities of various underwriters. Each underwriter is strong in some areas and weak in others. Further, underwriters change over time, because their personnel change over time. The financial advisor will rely on a knowledge of the issuer, as well as a knowledge of the underwriters, to recommend the best underwriters for a particular situation. . "'-j,. """ ~- ~',"".:.a.: .~..:M~ :~.<(1,~",~+: ;;k.!''';';;';~;;:'''''~'''''~_~_''''''P.,. -.;i::,.. '717 ~f::~gtE~r~~~f'i~('<.., .1:f~ ~1\"''''::'~;''.~Y '~~', .::~~~~:<~.tt:..., ,~~f~j;~ ., ,'. " . ......... """'lIt. ,j' , ",:';",,;"'''''{:,~'i'u~'_''_ , of r 'I""~ '~- "'-':~Iif' _ "'.,~-<..i~~_"/~~'-~f~~K;;)'" . '._~t'''_' i. i'n'r:~~~,; :;~'''f-! ~~~~:-31:;'~,f;n~}1" . e "Remember the underwriters that have assisted in the past" either through bidding on bonds at competitive sale or by selling bonds at negotiated sale. Many' issuers believe that it is appropriate to reward underwriting firms that maintain a relationship with an issuer between transactions, as well as during transactions. In this regard, a commitment to maintain a secondary market in an issuer's bonds can be an important consideration. "Reward the underwriters that identifY opportunities" or present proprietary products. Underwriters are always looking for new clients and new ways to serve existing clients. Although some of these ideas are not appropriate or original, others are both appropriate and original and can generate savings. An issuer that considers unsolicited ideas will continue to receive unsolicited ideas. Often, underwriters present ideas that have already been presented by other underwriters. However, in those cases where an underwriter presents an idea that is both appropriate and original, an issuer should carefully consider the ethical ramifications of accepting the underwriter's idea, but selecting another underwriter to implement the idea. "You spot it, you got it" is a good rule of thumb in some instances. e Finally, is the option to request for proposal (RFP) should focus on four elements, including the firm's capabilities, experience, personnel, and proposed fee. Typically this method is utilized for financings that are complicated or large, or for creating a pool of underwriting firms to be utilized over a predefined period of time. To the extent that the issuer requests detailed recommendations, the RFP should provide detailed background information. Proposers should have sufficient space and time to prepare their responses. Selecting the Underwriting Syndicate An undelWriting can be undertaken by one undelWriter or by a syndicate of several underwriters. The senior managing underwriter, also called the "bookrunning" or lead managing underwriter, coordinates the underwriting process, including the distribution and pricing of the bonds. The co-managing underwriters are firms that participate in the profits and share in the underwriting liability. The selling group members are firms that reoffer bonds, but do not participate in the profits or share in the underwriting liability. Underwriting syndicates, if properly assembled, can encourage a broad distribution, since no single firm has complete penetration in each segment of the market. The undelWriting process requires the undelWriter to establish an efficient price at the level where investors are satisfied that the yield is high enough and issuers are satisfied that the yield is low enough. Therefore, the underwriter will often "playoff' one investor or market segment against another, in seeking the appropriate level. e ~ ~;";;';;#t..~t~-.. t.::"1i.. r""'" '. P\7~S -~ ~,-; ~ e Most financial advisors will design the size and structure of the syndicate to accommodate the size and structure of the transaction and to reflect a balance of institutional and retail, as well as national and regional firms. A $1 million financing may have one underwriter, whereas a $ 10 million financing may have two or three underwriters and a $100 million financing may have ten or twelve underwriters. Monitoring the Underwriters' Performance An issuer, working with the financial advisor, will agree with the underwriter on the size and structure of the issue and the use of credit enhancement. The parties will also establish the "ground rules" concerning items such as the fair treatment of co-managers, the need for a selling group, and the process for setting the interest rates and underwriting spreads. During the order period, the underwriter should provide information about investor considerations and market conditions. The financial advisor should provide independent confirmation of market conditions, to assure that interest rates and underwriting spreads are at market levels. The financial advisor should also attest to technical considerations, such as the advisability of original issue discount (OID), the need for serial or term bonds, and the use of credit enhancement. e If all or part of the issue is "oversubscribed," the issue may be repriced at lower yields. Similarly, if all or part of an issue is "undersubscribed," the issue may be repriced at higher yields. In determining whether a bond is priced properly, a financial advisor will consider the yield, rather than the coupon. The yield will directly reflect the cost of capital, whereas the coupon, which often incorporates premiums and discounts, may not directly reflect the cost of capital. Often, an underwriter will not sell the entire issue during the order period. In this instance, it is important for an underwriter to have sufficient capital to underwrite the issue at market levels without offsetting orders. If the underwriter is not able to underwrite the issue, the issuer may be required to pay either higher interest rates or higher underwriting spreads. Similarly, an underwriter who can't perform may be required to "sell to the Street" by relying on other underwriters to sell the issue and requiring the issuer to pay either higher rates or spreads. Reviewing the Underwriters' Spread Generally, there are four components of underwriters discount or spread in a negotiated financing - takedown, management fee, expense, and underwriting risk. The "spread" is one of the most misunderstood aspects of the municipal bond underwriting business. The gross underwriting spread is simply the difference e ,..~ , ;e,~ \c. < '^!>'-' '719 It between the offering price to the public by the undeIWriter and the purchase price the undeIWriter pays to the issuer. This spread includes all expenses incurred by the dealer in bringing the bonds to market as well as any profits earned on the deal. Takedown is the compensation associated with selling the bonds. This component fluctuates with market conditions and with the nature of the offering. Because undeIWriters will have other bonds available for sale, the takedown should be enough to provide incentive to sell the bonds. Management fee is the compensation associated with sizing and structuring the issue. This component may be eliminated or reduced in instances where the financial advisor assumes the primary banking responsibilities for designing and executing the financing. Expense is the compensation associated with items for which the undeIWriter has incurred costs, such as undeIWriters counsel charges; clearance, communication, and postage expenses; fed funds fees; and DTC, MAC, MSRB, and PSA levies. e UndeIWriting risk is the compensation associated with an undeIWriter's liability during the offering of an issue. This component may be eliminated, if all of the bonds are sold during the order period. Otherwise, it is typically not a large part of the spread. Most financial advisors will review each component of the spread, as well as the total spread, to ensure that the spread is consistent with market levels and reflective of the efforts, expense, and exposure associated with the transaction. When more than one underwriter participates in a syndicate, the spread components may be distributed among the members differently. Typically, takedown is accorded to the firms that sell the bonds, management fee and expense are accorded to the firms that structure the transaction, and underwriting risk is accorded to the firms that assume underwriting liability. Because some underwriters compensate their banking personnel from the management fee only, the bankers may be keenly interested in the underwriters spread breakdown and the management fee split. e ~..,.,.,.." ,;~{'....~.". -.-..t'. r.r;-'~ -" 1720 ,.- .' ., ,.' Regarding Tab 1 - The Chart shows "Bond Buyer's" index of General Obligation Municipal Bonds. The trend, over time, goes to 19; the bond yields have gone straight down. She thinks the Feds will lower short term rates again. There is an irrational exuberance in the bond market. e Regarding Tab 2 - This is a Proposed Timetable of Events of General Obligation Bonds. A Preliminary official statement which must be done if selling bonds - July 11, if possible, July 15 for the preliminary official statement to go to Thomson web site for posting. July 22-24 for pricing with regular meeting on July 24 to conduct the sale of Bonds. Even though, you have had your obligation bond election, by law, the county cannot sell debt obligations except at a regular scheduled meeting. It can't be a special meeting. You can close on them after thirty days after you sell them. Judge Pfeifer mentioned the conference in Laredo on July 10 and 11 and budget workshops starting the week after. Ann said she would present two options for the Court. Regarding Tab 3 - Shows figures historically low. This provides option to refinance some bonds that you have. You can sell the bonds at a low interest rate and use the money to payoff old bonds. She discussed the information under Tab 3 and suggested refinancing which is better than two different bond sales; combine, and if doing refunding, do together. e Regarding Tab 4 - This is the new money issued. This schedule is by Calhoun County Chief Appraiser Drew Hahn who helped First Southwest put this together based on the tax year 2001-2002 evaluation. As a result of deficit,etc. in economy, he suggested using the running 3% decline each year and build on that. The post decline assessed evaluation - take tax abatement into consideration and use 85% as suggested by Mr. Hahn and Mr. Comiskey; get estimates from locals. Structure debt service - do by using assessed evaluation; she used 4.28% but hopes it to be less. She was optimistic that interest rates will be less than shown here. e Formosa is a large part of the tax base, along with others in the same industry. There is some question about concentration. She assumed the County will not get municiple bond insurance which will take them to a Triple A rating. Commissioner Floyd asked if insurance is not considered in these numbers. Ann said it is not. Commissioner Balajka wished to clarify this - it is only a scenario (assumption.) Regarding Tab 5 - Ann discussed the competitive bond sale and the negotiated bond sale. She said it was in the best interest of the county to do a ne~otiated bond sale. Commissioner Floyd asked how far In advance to you have to set the date. Ann said you can get there on a Tuesday and get set up but have the ability to move. Based on the negotiated sale, the options for consideration to the County for firms to underwrite the issue are: (1) Southwest Securties have capital behind them and also are on previous bonds of the County, have good experience and are a Texas firm (2) Estrada-Hinojosa want to be considered for underwriting syndicate; they are a small firm with capital of about one million dollars. Ann sug~ested, because of the capital, to use Southwest Securitles as senior with Estrada-Hinojosa as co-manager; use them as a team if you go with the negotiated transaction. Ann said she is in agreement with Mr. Comiskey. The Court took action on the following items A through F. Item A - financing Floyd and finalized year term penalty) . and Judge Finalize bond issue amount and period of for new jail. A Motion was made by Commissioner seconded by Commissioner Balajka that the bond issue be 8.5 Million Dollars for a twenty with a ten year par call (no pre-payment Commissioners Galvan, Balajka, Floyd, Finster Pfeifer all voted in favor. '721 Item B - Select or reject refunding option for eligible current debt service. County Auditor Ben Comiskey said there could be a savings of $330,000 over a period of time; there was no reason not to do it. e A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to refinance the existing bonds. In discussion, Commissioner Floyd asked that the savings amount previously cited be changed to $195,000. Commissioners Galvana, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. Item C - Selection of underwriting syndicate for new jail financing and debt refunding option. A Motion was made by Judge Pfeifer and seconded by Commissioner Floyd to select First Southwest as senior and Estrada-Hinojosa as co-manager, if ne~otiated sale, as underwriting syndicate for the new ja11 and debt refunding option. Commissioners Galvan, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. In discussion - Mr. Comiskey wished to make it public that another firm also applied, which was Dean Rauscher. Item D - Establish five (5) year capital improvement program for Calhoun County. Mr. Comiskey discussed the Five Year Budget Plan for Calhoun County. He took the 2003 and added 2% for each year for expenditures and raised the tax rate to try to get the balance which should be to 25% of what our expenditures are for three months, but I couldn't do that in all cases. We can begin to stabilize the tax rate when the jail opens and we don't have to put out the one million dollars for prisoner housing. He said this 5-year budget plan is proposed for the Court and they can make any suggestions or changes they wish. The Court discussed the proposed ~lan. Commissioner Finster stated the EMS station 1S a hypothetical situation at this point as is the museum. Why put the EMS in and not the museum. He felt neither of them should be in there. Ann said it was the Court's discretion to put these in there but don't su~rise the rating a$encies and insurance companies. Comm1ssioner Floyd sa1d we tried to get something together to put before the Court and make suggestions and changes as necessary. Mr. Comiskey stated money will have to be borrowed to do the Courthouse. e Ann said the EMS station was specifically put in because the rating agencies in Austin already know about this issue. She said information could be sent in on June 25. It is prudent to give you some figure to go on, which can be changed later. A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to accept this as our 5 Year Budget Plan subject to any necessary changes as we progress. Commissioners Galvan, Balajka, Floyd, Finster and Judge Pfeifer all voted in favor. e '722 e e e > CALHOUN COUNTY, TEXAS FIVE YEAR BUDGET PlAM GEKERAlFUKO REVENues PROPERTY TAXES SALES TAXES OTHER TAXES LICENSES AND PERMITS INTERGOVERNMeNTAl.. FEES FOR SERVICES FINES AND FORFEITURE:S INTEREST OTHER REVENUES TRANSFERS IN TOTAL REVENUES eXPENDfTURES SALARIES BENEFITS SUPPLIES SERVICES (INCLUDING OUT.OF-COUNTY) JAIL PRISONER LODGING) JAIL PRISONER LODGING RE;OUCTION DUE TO NEW JAIL OPENING TRANSFERS OUT TO AIRPORT FUND CAPITAL OUTlAY TOTAL EXPENDITURES EXCESS (DEFICIENCY) OF REVfNUES OVE.1:l EXPENOITURES EST/MA TED BEGINNING CASH ESTIMATED ENDING CASH RECOMMENDED FUND BALANCc.26" OF eXPENDITURES TAX RATE REQUlRElJ TO MAiNTAIN RECOMMEND FUND BALANCE GENERAL FUND TAX RATE (ACTUAl..2003; EST/AlA TED 2004-2007) 2003 20" 2005 2008 2007 $11,327,000 $11,553....0 $11,764,611 $12,020,303 $12,260,709 $900.000 $918,000 $936,360 $955,087 $974,189 $7,000 $7,140 $7,283 $7,428 $7,577 $13,500 $13,770 $14,045 $14,326 $14,613 $185,877 $189,595 $193,386 $197,254 $201,199 $875.272 $892,m $910,633 $928,846 $947,423 $206,500 $210,630 S214,B43 $219,139 $223,522 $425,000 $433~00 $442,170 $451,013 $460,034 $377,136 $384,679 $392,372 $400,220 $406,224 $600,000 $812,000 $624,240 $636,725 $649,459 $14,917,285 $15,215,631 $15,519,943 $15830,342 $16,146,949 $5,396,664 $6,5001,801 $5,814,897 $5,727,195 $5,841,739 52,781,274 $2,8a6,899 $2,893,6a7 $2,961,510 $3,010,540 $1,35.4,&66 $1,381,963 $1,409,603 $1 ,431,795 $1,466,551 $5~",223 $5,402,1"7 $5,510,190 $5,620,394 $5,732,802 $0 $0 ($7.0.000) ($1.500.000) ($1,.00.000) $18240 $0 $0 $0 $0 $203,803 $207,879 $212,037 $216,277 $220,603 '15,061,270 $15,333,691 $14,890,364 "4,453,172 $14,772,235 ($133....) ($118,060) $62.~7. $1,371,170 $1,374,714 $2,543,043 $2,409,058 $2,290,998 $2,920,571 $4,297,747 52,"09,058 $2,290,998 $2,920,577 $4,297,747 55,672,461 $3,183,212 53,833,423 S3,722,Si1 53,613,213 $3,693,059 $0.4153 $0.3170 $0..... $0.4248 lO....7 $O.4a27 $0.38lt7 $0.3887 $0.3534 $0.3534 :NOTES:..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-.: I 2003 TAX RATE WAS seT AT $,1)4244 TO STAYWrTHIN THE ROLLBACK RATE (GENERAl. fUND-$.3870;DEBT SERVICE ',0274) I :ASSUMPTIONS: : ! 2% ,NCREASE IN REVENUES (EXCEPT TAXES) AND EXPENDITURES EACH YEAR ! j ASSEsseD VALUATION REMAINS AT $2,QOO,ooo,ooo OR ABOVE ! '- --.-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-.._.._.._.._.._.._.._.._..-.._.._.._.._.._.._.._.._.._.~ OE8TSERYlCI REVENUES PROPERTY TAXES TOTAL REVENUES EXPFNDlnJRE9 GENERAL OBl.IGATION BONOSoSERIES 19iO (HOSPITAL) GENERAL OBLIGATION REFUNOING BONC&SERIES 1993 (HOSPITAL) CERTIFICATES OF OBL1GATION-REVENUEfTAX-SERIES 1998 (HOSPITAL) REFINANCING-SERIES 2003 (SERIES 19ea ANO 1993) JAIL-SEAIES-2003-(ACTUAL.$8,600,OOOj COURTHOUSE RENOVATION-SERIES 2004 (EST $5,000,000) EMERGENCY MEDICAL SERVICES BUILDING.SERIES 2004 ($700,000) TOTAL EXPENDITURES DEBT SERVice TAX..cURRENT DeST DEBT SERVICE TAX-NEW DEBT TOTAL DEBT SERVICE TAX TOTAL TAX RATE (ACTUAL 2003; ESTI~TED 2004-2007) PRIOR YEARS GENERAL FUND TAX RATE ADDITIONAL GENERAL FUND RATE TOTAL GENERAL FUND TAX RATE DEBT SERVICE RATE TOTAL TAX RATE ROl.l.BACK TAX RATE (ACTUA1:2003;"ESTIMATED 2004-2007) 200. 20,. 200$ 2008 2007 $795 902 $1,431.455 $1,900,345 $1,879,562 $1,904,995 $795,902 $1 431,455 $1,900,345 $1,879562 $1,904,995 $30,91" $0 $0 $0 $0 $471,823 $0 $0 $0 $0 $293,365 $296,040 $291,253 $292,672 $293,755 $0 $459.144 $477,093 $467,972 $452,196 $0 $677,271 $871,600 5669,775 $675,835 $0 $0 $SSM.' $393.... $3.7.550 $0 $0 $55,803 $55,158 $55,657 $795 902 $1 431 455 $1,900 345 $1,879,562 '1 904,995 $0.0273 $0.0100 $0.0099 $0.0100 $0,0100 $0,0000 $0.0233 $0,0271 $0.0268 $0.0211 $0.0214 $0.0333 $0.0310 SO.0368 SO.0371 2003 20" 2005 200. 2007 $0.3549 $0,3970 $0.4249 ,:".4327 $0.3897 $0,0421 $0.0219 $0.0078 $0.0430 fSO.0363 $0,39:70 $0,.4249 $0.4327 $0.3897 $0.3534 $0.0274 $0,0333 $0,0370 $0,0388 $0.0371 . $0........ $0."" $0.4697 $0,"265 SO.3905 $0.4245 $0.4583 $0.4949 $0.5073 $0.4606 COUNTY AUDITOR'S OFFICE. PROPOSEO FIVE YEAR Pf.NI WOAICIHfIl' P.1.:17AMet131lOO3 723 ,- Item E - Establish County Fund Balance pOlicy. No action was necessary on this item. Item F - Designate team to represent County in presentation to rating and insurance agencies for jail financing and refunding option. A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to desi$'nate Judge Pfeifer, . Commissioner Floyd, Ben Com~skey, and Cindy Mueller to go to New York to sell the bonds. After discussion, Commissioner Finster withdrew this Motion and Commissioner Galvan, his second. Commissioner Floyd asked Ms. Berger when she would need an answer on this item and she said in a couple of weeks, she will check her calendar and let him know. Commissioner Finster asked Ann how she anticipated answering about the fund balance on the five year budget ~lan. Mr. ComiSkey said they have that worked out - the Jail wasn't the only thing. We had to subsidize the hospital and mall. We can e~lain the fund balance. A superb ~ob was done in mainta~ning the balance we have. Commiss~oner Floyd asked her the type of questions they would ask. She replied, the concentration and your tax base. What if something happens to dramatically change. They will will look at your ability and willingness to pay. We will demonstrate your willingness to ..pay which is a benefit of sitting down across the table pl,an. Mr. Comiske~ said we will tell them how we kept ~he County going w~thout forfeiting any bonds. Ms. Berger said our fund balance is very important. She said Ben Comiskey is the point of contact if anyone has any questions. THE COURT ADJOURNED AT 2: 43 P. M. SPECIAL JUNE TERM HELD JUNE 16, 2003 THE STATE OF TEXAS !i !i COUNTY OF CALHOUN !i BE IT REMEMBERED, that on this the 16th day of June A D 2003, there was begun and holden at the Courthouse in . ., the City of ~ort Lavaca, said Count~ and State, at 3:00 P.~., a Spec~al Term of the Commiss~oners' Court, within sa~d Count~ and State, and there were present on this date the follow~ng members of the Court, to-wit: (ABSENT) Michael J. Pfeifer Roger C. Galvan Michael J. Balajka H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner,Pct.l Commissioner,pct.2 Commissioner,pct.3 Commissioner,pct.4 Deputy County Clerk Thereupon the following proceedings were had: Commissioner Galvan $'ave the Invocation and thanked Texas General Land Commissloner Jerry Patterson and his personnel for comin$' to Court. Commissioner Finster led the Pledge of Alleg~ance. 724 e e e