2008-07-24
Regular July Term
Held July 24,2008
COUNTY OF CALHOUN
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THE STATE OF TEXAS
BE IT REMEMBERED, that on this 24th day of July, A.D., 2008 there was begun and holden in
the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County
and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and
State, and there were present on this date the following members of the Court, to-wit:
Michael J. Pfeifer
Roger C. Galvan
Vern Lyssy
Neil E. Fritsch
Kenneth W. Finster
Wendy Marvin
County Judge
Commissioner, Precinct 1
Commissioner, Precinct 2
Commissioner, Precinct 3
Commissioner, Precinct 4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the United
States Flag and Commissioner Fritsch led the Pledge to the Texas Flag.
APPOINT CALHOUN COUNTY VETERAN'S SERVICE OFFICER:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to appoint
Joe Pena as the Calhoun County Veteran's Service Officer. Commissioners Galvan, Lyssy, Fritsch,
Finster and Judge Pfeifer all voted in favor.
RESOLUTION IN RECOGNITION OF WALTER PILGRAM, JR:
Judge Pfeifer read the Resolution honoring Mr. Walter Pilgram, Jr. for his 40 years of service to
the Westside Calhoun County Navigation District. Commissioner Finster thanked Mr. Pilgram for
his remarkable accomplishments that he has made over the years with the Westside Navigation
District.
A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to adopt the
Resolution in Recognition of Walter Pilgram, Jr. Commissioners Galvan, Lyssy, Fritsch, Finster
and Judge Pfeifer all voted in favor.
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RESOLUTION
W ALTER PILGRAM, JR.
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WHEREAS, The West Side Calhoun County Navigation District was formed
in 1945 to act as the Local Sponsor of the federally assisted project to construct,
administer, maintain and develop the Calhoun County reach of the shallow draft
channel extending from the GulfIntracoastal Waterway in San Antopio Bay in San
Antonio Bay in Victoria County, a distance of approximately 36 miles; and
WHEREAS, The canal was originally completed in 1965 as a9' deep by
100' wide channel; and
WHEREAS, Under the provisions of the Texas Water Code, Commissioners
of the West Side Calhoun County Navigation District are appointed by the
Calhoun County Commissioners' Court to Two year terms; and
WHEREAS, Walter Pilgram, Jr. was first appointed to the Board ofthe
Navigation District in1968; and
WHEREAS, During this time, the canal has been widened and deepened to a
depth of 12' and a width of 125', bringing it up to the dimensions of the Gulf
Intracoastal Waterway; and.
WHEREAS, Walter Pilgram, Jr. has notified Commissioners' Court that he
wishes to step doWn as a member and Chairman of the West Side Calhoun County
Navigation District after serving for forty years.
NOW, THEREFORE LET IT BE RESOLVED that the Calhoun County
Commissioners' Court does hereby recognize
WALTER PILGRAM, JR.
for his service and dedication to the West Side Calhoun County Navigation District
and our Community for forty years and extends its appreciation and best wishes for
his retirement from service.
SIGNED AND SEALED THIS THE 24TH DAY OF JULY, 2008.
eil . ritsch, Prednct ~
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Kenneth W. Finster, Precinct #4
PUBLIC HEARING NOMINATING FORMOSA PLASTICS CORPORATION, TEXAS (PVC
AND CFB PROJECTS) FOR DOUBLE JUMBO ENTERPRISE PROJECT STATUS:
Judge Pfeifer opened the Public Hearing regarding Nominating Formosa Plastics Corporation -
Texas (PVC - CFB Projects) for Double Jumbo Enterprise Project Status at 10:10 a.m. Jack Wu
with Formosa Plastics Corporation, Texas spoke in regards to this project and also David Roberts
spoke and recommends the Court approve the Resolution. Judge Pfeifer closed the Public
Hearing at 10:35 a.m.
RESOLUTION NOMINATING FORMOSA PLASTICS CORPORATION, TEXAS (PVC AND
CFB PROJECTS) FOR DOUBLE JUMBO ENTERPRISE PROJECT STATUS:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to Adopt the
Resolution Nominating Formosa Plastics Corporation, Texas (PVC and CFB Projects) for Double
Jumbo Enterprise Project Status. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer
all voted in favor.
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RESOLUTION
WHEREAS, Calhoun County, Texas ("County") has previously passed an Order
dated August 25, 2005 electing to participate in the Texas Enterprise Zone Program, and
the local incentives offered under this resolution are the same on this date as were
outlined in that Order;
WHEREAS, the Office of the Governor Economic Development and Tourism
("EDC") through the Economic Development Bank ("Bank") will consider FORMOSA
PLASTICS CORPORATION, TEXAS (PVC AND CFB Projects) ("FPC") as an
enterprise project pursuant to a nomination and an application made by the County;
WHEREAS, the County desires to pursue the creation of the proper economic and
social environment in order to induce the investment of private resources in productive
business enterprises located in the County and to provide employment to residents of
enterprise zones and to other economically disadvantaged individuals;
WHEREAS, pursuant to Chapter 2303, Subchapter F of the Texas Enterprise Zone
Act, Texas Government Code (the "Act"), FPC applied to the County for designation as
an enterprise project;
WHEREAS, the County fmds that FPC meets the criteria for designation as an
enterprise project under Chapter 2303, Subchapter F of the Act on the following grounds:
1. FPC is a "qualified business" under Section 2303.402 of the Act since it will be
engaged in the active conduct of a trade or business at a qualified business site
within the governing body's jurisdiction located outside of an enterprise zone and
at least thirty-five percent (35.0%) of the business' new employees will be
residents of an enterprise zone or economically disadvantaged individuals; and.
2. There has been and will continue to be a high level of cooperation between public,
private, and neighborhood entities within the area; and
3. The designation ofFPC as an enterprise project will contribute significantly to the
achievement of the plans of the County for development and revitalization of the
area.
WHEREAS, the County finds thatFPC meets the criteria for tax relief and other
incentives adopted by the County and nominates FPC for double jumbo enterprise project
status on the grounds that it will be located at the qualified business site, will create a
higher level of employment, economic activity and stability; and
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WHEREAS, the County finds that it is in the best interest of the County to
nominate FPC as an enterprise proj ect pur~uant to the Act;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONER'S
COURT OF CALHOUN COUNTY:
That the fmdings of the County aJ;].d its actions approving this resolution
taken at the meeting are hereby approved and adopted.
BE IT FURTHER RESOLVED th~t FPC is a "qualified business", as defmed in
Section 2303.402 of the Act, and meets. the criteria for designation as an enterprise
project, as set forth in Section 2303, Subchapter F of the Act.
BE IT FURTHER RESOLVED that the enterprise project shall take effect on the
date of designation of the enterprise project by the agency and terminate five (5) years
following the designation.
PASSED BY THE COMMISSIONER'S COURT of CALHOUN COUNTY,
TEXAS this 24TH day of July, 2008.
CALHOUN COUNTY, TEXAS
(SEAL)
Judge
THE STATE OF TEXAS
COUNTY OF CALHOUN
I, Wendy Marvin, Deputy County Clerk, of Calhoun County, Texas do hereby
cer1;!.fY''ithat~e above and foregoing is a true and correct copy of the Resolution passed by
..I..~~*!~~t~~~.\lnty Commissioner's Court on the this 24th day of July, 2008.
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THE~S:r,^ bRiOF TEXAS
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COUNTY OF CALHOUN
ANITA F~~, Coumy CLERK
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BEFORE ME, the undersigned authority, on this day personally appeared Michael
J. Pfeifer, Calhoun County Texas, County Judge, known to me to be the person whose
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name is subscribed to the foregoing instrument, and acknowledged to me that he/she
executed the same for the purposes and consideration therein expressed.
GIVEN under my hand and seal of office this 24th day of July, 2008
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Notary Public, State ofTex
My commission expires: '-/ - / g- - 20 1"2....
(Notary Seal)
APPROVAL OF MINUTES:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch that the
Minutes of July 10, 2008 meeting be approved as presented. Commissioners Galvan, Lyssy,
Fritsch, Finster and Judge Pfeifer all voted in favor.
Michael J. Pfeifer
County Judge
Neil E. Fritsch
Commissioner, Precinct 3
Roger C. Galvan
Commissioner, Precinct 1
Kenneth W. Finster
Commissioner, Precinct 4
Vern Lyssy
Commissioner, Precinct 2
Wendy Marvin
Deputy County Clerk
PRE-APPROVE EXPENDITURES BY INCUMBENT COUNTY OR PRECINCT OFFICER
UNDER COUNTY'S POLICY OF COMPLIANCE WITH LGC 130.908:
A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to approve
the expenditures by Constable Precinct #2, Kenneth Wenske under County's Policy of Compliance
with LGC 130.908. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in
favor.
MEMORIAL MEDICAL CENTER - MONTHLY FINANCIAL REPORT:
Rhett Fricke, Chief Financial Officer presented the Memorial Medical Center Monthly Financial
Report for the month of June 2008 and Buzz Currier, Hospital Administrator also spoke to the
Court.
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MEMORIAL
MEDICAL r@J CENTER
815 N. Virginia St., Port Lavaca, Texas 77979 (361) 552-6713
CFO REPORT
JULY 2008
CASH:
MMC cash decreased $168,957 from May to June. This is primarily due to the purchase of
$22,175 in capital items, as shown on the capital equipment additions schedule, as well as the
decreases in accounts payable, accrued payables, accrued payroll, accrued retirement and capital
lease obligations from May to June.
Although we had a decrease in cash from May to June, we have seen a year to date increase in
cash.
RECEIVABLES:
Gross patient accounts receivable increased $214,382. Although MMC experienced high patient
account collections again in June, we continued to see high patient utilization as supported by
our sixth consecutive month with greater than $4 million in gross revenues. As with May, we
saw a surge in the later-half of June. Due to the time it takes to process each claim, our gross
patient account receivable increased as expected due to our high patient utilization, as well as
Medicare and Medicaid slowing down on their claim processing and payment to MMC.
The days of revenue in gross patient accounts receivable for May are 53.41. This is an increase
of 3.21 days from May. As with the increase to gross patient accounts receivable, this figure ties
in closely to our patient utilization and timely receipt of payments from Medicare, Medicaid, as
well as all other insurance companies and uninsured and/or underinsured payers.
CURRENT LIABILITIES:
As noted above, accounts payable, accrued payables, accrued payroll, accrued retirement and
capital lease obligations decreased from May to June. The decrease was $88,622.
CURRENT RATIO:
The current ratio, with indigent care cash/unearned revenue, on May 31 st was 3.06. Without
indigent care cash/unearned revenue, the current ratio was 3.89.
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REVENUES:
MMC saw its sixth consecutive month with gross patient revenues greater than $4 million.
Gross patient revenues for June were $4,070,205 which is $212,284 or 5.50% more than
budgeted. As an additional note, June 2008 saw $317,487 greater gross patient revenues than
June 2007. Also, this is $3,697,547 or 17.21 % greater year to date gross patient revenues than
during the same period in 2007.
EXPENSES:
Total operating expenses for June were $1,743,030. This is under budget by $240,373 or
12.12%.
NET:
For the month of June, there was a gain of $102,631 prior to depreciation expense. Subsequent
to depreciation expense, MMC recorded a total increase to net assets of $24,779 for the month.
This brings the total increase to net assets year to date to $243,370.
OTHER:
Regarding the increase in gross patient accounts receivable and deductions to gross revenues:
Although various non-clinical departments such as Health Information Management and the
Business Office are working tremendously hard at keeping up with coding, billing, and
collecting, etc. during this period of increased patient utilization, there are circumstances outside
of our control which are detrimental to our efforts in getting resolution to claims. These include,
but not limited to, Medicare and Medicaid holding and/or denying claims. Their reasons vary,
but after review of the denied claims we find their reasons invalid, but are forced to re-review
and then resubmit the claims for payment. The only logical reason Medicare and Medicaid are
putting us, and many other facilities, through this additional work is to delay payment due to
underfunding of these programs by both the State and Federal governments. Also, an increase in
utilization by uninsured and/or underinsured patients has increased our gross patient accounts
receivable. And although the business office works diligently with patients on their balances, the
collection rate on these accounts becomes increasing difficult during these" current fmancial
times.
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Rhett D. Fricke
Chief Financial Officer
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MEM(fj)/MIlAIL MEDICAL CEM7TER
GRAPHIC PROFIT AND LOSS STATEMENT
INPATIENT REVENUE 2007-2008 OUTPATIENT REVENUE 2007-2008
$1,600,000 $3,500,000
$1,400,000 $3,000,000
Ul $1,200,000 Ul $2,500,000
cr: $1,000,000 cr: $2,000,000
:J $800,000 :J $1,500,000
...J $600,000 ...J
0 0 $1:000,000
c $400,000 c
$200,000 $500,000
$0 $0
~ " ~}- "'~ d'~.o "'oj.. ~ " ~}- "'~ "'<"", "'oj..
MONTH MONTH
1 --+-,.2007 -- 2008 1 I ._-~- 2007 -- 2008 I
REVENUE DEDUCTIONS 2007-2008 OTHER REVENUE 2007-2008
$3,000,000 $100,000
$2,500,000 $90,000
$80,000
Ul $2,000,000 Ul $70,000
cr: cr: $60,000
:J $1,500,000 :J $50,000
...J ...J $40,000
0 $1,000,000 0 $30,000
c c
$500,000 $20,000
$10,000
$0 $0
~ " ~}- "'~ "'<"", 1oj.. 0<.,." " ~}- "'~ "'<"", "'oj..
MONTH MONTH
I .,-<0-- 2007 -- 2008 I I ...+.- 2007 -- 2008 I
OPERATING EXPENSE 2007-2008 NON-OPERATING EXPENSE 2007-2008
$2,500,000 $500,000
$2,000,000 $400,000
Ul $300,000
cr: $1,500,000 Ul $200,000
:J cr:
...J $1,000,000 :J $100,000
0 ...J $0
c 0
$500,000 c ($100,000)
$0 ($200,000)
~ ~-l> ~}- "'~ "'<"", "'oj.. ($300,000)
MONTH MONTH
---+- 2007 -- 2008 I .--$'.- 2007 -- 20081
NET GAIN(LOSS) 2007-2008 REVENUE & EXPENSE 2007-2008
$200,000 $2,500,000
$150,000 $2,250,000
$100,000 Ul $2,000,000
cr:
Ul $50,000 :J $1,750,000
cr:
:J $0 ...J
0 $1,500,000
...J ($50,000) c
0 $1,250,000
c ($100,000)
$1,000,000
($150,000) ';~""O6 4t~"""06 .5'e.o.Os .J~""o..> 4t~......o..> .sElAO.;>
($200,000)
MONTH MONTH
-+.-- 2007 -- 2008 I .."... REVENUES -- EXPENSES I
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MEMORIAL MEDICAL CENTER
GRAPHIC BALANCE SHEET
CASH 2007-2008 ACCOUNTS RECEIVABLE 2007-2008
$5,000,000 $5,000,000
$4,500,000 $4,500,000
$4,000,000 $4,000,000
1Il $3,500,000 1Il $3,500,000
ll:: $3,000,000 ll:: $3,000,000
0( $2,500,000 0( $2,500,000
..J ..J
..J $2,000,000 ..J $2,000,000
0 $1,500,000 0 $1,500,000
0 $1,000,000 0 $1,000,000
$500,000 $500,000
$0 $0
~ ~ <r.,,. "'~ >5'",.0 "'0," ,~ 4~ j1" .{I"" ./ l' ~,,~r, "',;} rf ,,04 <:)'vu
MONTH MONTH
.-....-- 2007 -- 20081 .--+-.- 2007 -- 2008 I
INVENTORIES 2007-2008 PREPAID EXPENSES 2007-2008
$700,000 $400,000
$600,000 $350,000
$500,000 $300,000
1Il 1Il $250,000
ll:: $400,000 ll::
0( 0( $200,000
..J $300,000 ..J
..J ..J $150,000
0 0
0 $200,000 0 $100,000
$100,000 $50,000
$0 $0
~ ~ <r.,,. "'~ >5'",.0 "'0," ~ "":<9 ~ ~ ...,,. "'''''' "'~ '% >5'<".<> """. "'0," o"'C'
MONTH MONTH
.... .... 2007 -- 2008 1 1 '.-+..2007 __'20081
PLANT AND EQUIPMENT 2007-2008 CURRENT LIABILITIES 2007-2008
$6,000,000 $4,000,000
$5,000,000 $3,500,000
$4,000,000 $3,000,000
1Il 1Il $2,500,000
ll:: ll::
S $3,000,000 <( $2,000,000
..J
..J ..J $1,500,000
0 $2,000,000 0
0 0 $1,000,000
$1,000,000 $500,000
$0 $0
~ ~ <r.,,. "'~ >5'<'.<> "'0," ~ ~ <r.,,. "'~ >5'",.0 "'0,"
MONTH MONTH
.2007 -- 20081 ..2007 -- 2008 I
LONG-TERM LIABILITIES 2007-2008 FUND BALANCES 2007-2008
$600,000
$500,000 $9,600,000
$400,000 '$9,500,000
1Il $9,400,000
ll:: 1Il $9,300,000
0( $300,000 ll::
..J <( $9,200,000
..J ..J
0 $200,000 ..J $9,100,000
.0 0
$100,000 0 $9,000,000
$8,900,000
$0 $8,800;000
~ ~ <r.,,. '1z >5'",.0 "'0," ><'", ~ <r.,,. "'~ >5'<,.0 "'0,"
MONTH MONTH
.+. 2007 -- 2008 I 1 ....... 2007 =-- 2008 I
Memorial Medical Center
Statement of Cash Flows
For Period'January 1, 2008 To
JLinei30,2008
Cash flows from operating activities
Cash received from patients and third-party payors
Cash paid to suppliers
Cash paid to employees
Cash paid for employee benefits and payroll taxes
Net cash provided by (used in) operating activities
$11,093,339
($4,913,959)
($4,322,459)
($1,541,470)
$315,451
Cash flows from investing activities
Investment earnings
Purchase of Investments
Net cash provided by (used in) capital and related financing activities
$49,834
(279,702)
($229,868)
Cash flows from noncapital financing activities
Noncapital grants and contributions
Net cash provided by (used in) noncapital financing activities
$403,218
$403,218
Net increase (decrease in) cash and cash equivalents
Cash balance, beginning of year
$488,801
3,001,968
Cash balance, End of Current Month
$3,490,769
Reconciliation of Operating Income to Net Cash
Provided By Operating Activities
Operating Income (Loss)
Adjustments to Reconcile Operating Income to NetCash
Provided by Operating Activities
Depredation
Income from investing
Change in Assets and Liabilities
Decrease (Increase) in receivables
Decrease (Increase) in Other Assets
Increase (Decrease) in accounts payable and accrued expenses
Increase (Decrease) in third-party payor settlements
Total Adjustments
$243,370
536,872
($49,834)
($615,657)
($42,935)
$243,635
$0
$72,081
Net Cash Provided (Used) by Operating Activities
$315,451
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MEMORIAL MEDICAL CENTER ' i
PORT LAVACA, TEXAS
PHYSICIAN'S ANALYSIS REPORT
JUNE 30, 2008
YTD YTD YTD
REVENUE CONTRACTUAL WRlTE"OFF NET REVENUE
NAME MONTH YTD AMOUNT AMOUNT GENERATED PERCENT
WILLIAM, G.A. 129,509,95 838,226,53 . 55,908,92 58,675.86 723,641.76 86%
UN, M.S. 161,697.18 1,182,650,52 377,574.37 82,785.54 722,290,61 61%
WRIGHT 137,552.40 493,107,92 92,329.02 34,517.55 366,261.34 74%
MCFARLAND, T,R, 368,552.29 1,986,145,13 399,386,73 139,030.16 1,447,728.24 73%
GRIFFIN, JEANNINE 20,731.09 105,419,59 204,90 7,379,37 97,835,32 93%
BUNNELL, D,P. 259,657,68 2,072,681.40 918,844.75 145,087,70 I,008,74iS.95 49%
NIRA TSUW AN 128,655.20 957,160.12 233,993,64 67,001.21 656,165.27 69%
ARROYO-DIAZ, R, 158,649,53 1,285,345,57 457,217,95 89,974.19 738,153.43 57%
CROWLEY, W 289,322,64 2,120,858.45 490,294.47 148,460.09 1,482,103,89 70%
CUMMINS, M. 19,769.58 199,040,38 20,180,26 13,932.83 164,927,29 83%
RUPLEY, M, 2,428.08 78,754.62 8,382.45 5,512.82 64,859.35 82%
LEE,J 126,817,82 1,058,721.73 208,165,20 74,110.52 776,446.0 I 73%
LE, NHI 77,363,04 402,189,50 67;549,53 28,153,26 306,486,70 76%
SHAFFER, C. 120,062.05 425,392.14 111,540,82 29,777.45 284,073,87 67%
STEINBERG, R. 7,216,29 73,916.41 14,884.29 5,174.15 53,857,97 73%
RAMOS LABORATORY 3,888.90 25,663.13 0,00 1,796.42 23,866.71 93%
VISITING PHYSICIANS 765,176.50 3,728,973.70 353,874,94 261,028,16 3,114,070.61 84%
ER PHYSICIANS 1,151,768,80 6,655,213.55 1,017,661.22 465,864,95 5,171,687.38 78%
NO LOCAL PHYSICIAN 358.44 12,440.45 2,592,38 870,83 8,977,24 72%
OTHER 141,027,63 1,481,733.49 225,832.88 ' 126,475,61 1,129,425.00 76%
TOTAL 4,070,205,11 25,183,634,35 5,056,418,72 1,785,608,67 18,341,606,96 73 'Yo
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CURRENT ASSETS
CASH
OPERATING FUND
CERTIFICATE OF DEPOSIT
IMPREST CASH ACCOUNT
PETTY CASH
MMP BOND PROCEEDS
MEMORIAL
RESTRICTED DONATION
~~P BOND SINKING FUND/INTEREST
TOTAL CASH. . .. . , . .. . , . . . . . . , . . . . , . . , . , . .
ACCOUNTS RECEIVABLE
PATIENT ACCOUNTS RECEIVABLE
ALLOWANCE FOR BAD DEBT
PLAZA SPECIALTY CLINICS RECEIVABL
MISC ACCOUNTS RECEIVABLE
THIRD PARTY RECEIVABLE
TIF GRANT
TOTAL ACCOUNTS RECEIVABLE"",.,."..,:'
INVENTORIES
RADIOLOGY - - FILM
LABORATORY
CENTRAL SUPPLY
SURGERY
DIETARY
MAINTENANCE
PHARMACY
TOTAL INVENTORy..........
PREPAID EXPENSES
PREPAID INSURANCE
PREPAID EXPENSES
TOTAL PREPAID EXPENSES.,..
TOTAL CURRENT ASSETS. ,.
PROPERTY, PLANT, & EQUIPMENT
LAND
BUILDINGS
FIXED EQUIPMENT
MAJOR MOVABLE EQUIPMENT
MEMORIAL MEDICAL PLAZA
REPORTABLE BOND ISSUARNCE COST
CONSTRUCTION IN PROGRESS
LESS: ACCUMULATED DEPRECIATION
TOTAL PROPERTY, PLN~T, & EQUIP
MEMORIAL MEDICAL CENTER
BALANCE SHEET
AS OF: 06/30/08
THIS YEAR
06/30/08
1,051,451.02
2,400,000.00
5,000.00
625,00
.00
18,748,07
14,909.01
36.21
3,490,769.31
7,199,645,95
(3,744,412.61)
.00
406,576,23
555,972.00
.00
4,417,781.57
3,133.55
117,444,42
78,665.70
141,105.90
8,845.73
6,466.89
203,747.54
559,409.73
30,638.02
29,381. 98
60,020.00
8,527,980.61
LAST YEAR
06/30/07
89,185.41
2,600,000,00
5,000.00
625,00
.00
18,182.55
14.,460,51
36.21
2,727,489.68
5,389,141.88
(2,138,046,63)
420.20
155,350,93
947,469.31
.00
4,354,335,69
2,659,05
96,896.66
177,928.32
115,889.77
12,220,62
3,659,22
199,247,34
608,500.98
13,829.65
93,273.00
107,102.65
7,797,429.00
LAST MONTH
05/31/08
1,220,456,91
2,400,000,00
5,000.00
625,00
,00
18,720.83
14,887.41
36,21
3,659,726.36
6,985,263.34
(3,559,412.63)
.00
413,470.10
556,423.31
.00
4,395,744.12
2,630.05
119,239.26
82,397.71
141,105.90
8,845,73
6,466.89
203,747.54
564,433.08
30,360.32
34,512,47
64,872.79
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8,684,776.35
32,142.60
8,938,599.87
3,286,527.41
10,092,320.24
900,501. 27
.00
.00
(19,518,446.77)
3,731,644.62
32,142.60
8,930,984.87
3,278,527<.41
9,626,255.24
900,501. 27
.00
.00
(18,413,600,60)
4,354,810.79
32,142.60
8,938,599.87
3,286,527.41
10,068,210,24
900,501.27
.00
.00
(19,439,218.35)
3,786,763.04
3
TOTAL ul~RESTRICTED ASSETS............. ,.
12,259,625.23
12,152,239.79
--------------- --------------- ---------------
--------------- --------------- ---------------
12,471,539,39
4
CURRENT LI~~ILITIES
]\.CCOUNTS PAYABLE
ACCRUED PAYABLES
ACCRUED PAYROLL
ACCRUED RETIREMENT
ACCRUED STATE SALES TAX
THIRD PARTY PAYABLES
RETENTION-CONSTRUCTION IN PROGRES
UNEARNED INCOME INDIGENT HEALTH
ACCRUED VACATION/HOLIDAY/SICK
CAPITAL LEASES OBLIGATION
MMP BONDS
REPORTABLE BOND DISCOUNT
HOSP OBLIGATION FOR BONDS
TOTAL CURRENT LIABILITIES. . . . . .
LONG TERM LIABILITIES
MMP BONDS
LONG TERM LEASE
TOTAL LONG TERM LIABILITIES......
TOTAL LIABILITIES,.. ,........,.,.
RETAINED EARNINGS
GEN&~4L FUND BALANCES
YEAR-TO-DATE GAIN/LOSS
TOTAL GENERAL FUND BALANCE..,.,.. ,.,.."
TOTAL UNRESTRICTED LIABILITIES. , . . ., . . . .
RESTRICTED Fu~D ASSETS
MEMORIAL FUND
FORMOSA TRUST
TOTAL RESTRICTED FUND ASSETS...
RESTRICTED FUND LIABILITIES
RESTRICTED Fu~D BALANCE
FORMOSA TRUST BALANCE
TOTAL RESTRICTED FUND LIA8. .
MEMORIAL MEDICAL CENTER
BALANCE SHEET
AS OF: 06/30/08
THIS YEAR LAST YEAR LAST ~10NTH
06/30/08 06/30/07 05/31/08
666,121.76 213,112.60 739,481.12
94,538.08 169,660.19 146,787,70
823,345,75 569,913,82 745,251.95
14,492.28 36,118,51 35,753.38
806.55 783.14 915.79
.00 ,00 ,00
.00 .00 .00
797,434,03 1,016,659.53 945,396,31
336,496.45 336,496.45 336,496.45
49,744.17 260,423.65 69,589.61
.00 .00 .00
.00 .00 .00
.00 .00 .00
--------------- --~-------.__.- ---------------
2,782,979.07 2,603,167.89 3,019,672.31
.00 ,00 .00
.00 122/155.56 .00
--------------- --------------- ----.------.--.
.00 122,155.56 .00
2,782,979.07 2,725,323,45 3,019,672.31
--------------- --------------- ---------------
--------------- --------------- ---------.- -----
9,233,276,50 9,247,035.04 9,233,276.50
243,369.66 179,881.30 218,590.58
---.-------._-- --------------. .. - - - - - - - - - - - - --
9,476,646.16
9,426,916.34
9,451,867.08
--------------- --------------- ---------------
--------------- --------------- ---------------
12,259,625.23
12,152,239.79
12,471,539.39
--------------- ----------._--- ---------------
--------------- --------------- ---------------
.00
533,637.41
.00 .
533,637.41
.00
533,637.41
533,637.41
533,637.41
533,637.41
--------------- --------------- ---------------
--------------- --------------- ---------------
.00
533,637.41
.00
533,637.41
.00
533,637.41
533,637.41
533,637.41
533,637.41
5
MEMORIAL MEDICAL CENTER
OPERATING STATEMENT
For the 6 Months Ending
June 30, 200B
__'_nm__n_nn_____ SINGLE MONTH
Current Budget
Prior Year
Current YTO
YEAR TO OA TE
Budget YTO
Prior YTO
6
MEMORIAL MEDICAL CENTER
OPERATING STATEMENT
For the 6 Months Ending
June 30, 2008
----------------------- SINGLE MONTH -- ----------------------.- ------------------------- YEAR TO DATE -- -----------------------
Current Budget Prior Year Current YTO Budget YTD Prior YTO
Operating Expense
Sal ari es 753,060 780,549 741,590 4,427,709 4,683,295 4,214,971
Employee Benefits 191,713 257,193 274,554 1,520,209 1,663,156 1,368,081
Professional Fees 256,497 239,201 21B,147 1.441,365 1.443,204 1,336,990
Plant Operation 59,104 70.489 43,759 288,086 422,934 315,958
Hospital General 14,989 35,231 45,615 163.474 211,389 183,323
Other Operating Expenses 467,667 600,740 426,848 3,137,217 3,604.438 2,856,595
Total Operating Expense 1.743,030 1,983,403 1,750,513 10,978,060 12,028,416 10,275.918
( 1.050,356!/ 702,1421
Net Operating Gain/(Lossl 102,631 (2f57,847) 182.544 780,242 ( 1.482.45~,\) 738.498
Non-Operating Expense
Depreciation 77,852 91,667 92,468 536,872 550,000 558,617
Cost Report Settlement 0 0 0 0 0 0
Contribution to CQunty 0 0 0 0 0 0
----
Total Non-Operating Expense 77,852 91,667 92,468 536,872 550,000 558,617
Total Operating Gain/(Lossl 24,779 (34:) ,[l! 4 i 90,076 24.3,370 {2fO~~2(l.i.~)3) 179,881
---- --------
County Subsidy 0 0 0 0 0 0
Net Gain/(Loss} after Subsidy 24,779 (:349,[i 14) 90,076 243,370 (2~Q;l2.~4~}~3) 179,881
---
7
MEMORIAL MEDICAL CENTER
PATIENT ACCOUNT RECEIVABLE
JUNE 30, 2008
AGED TRIAL BALANCE:
FINANCIAL CLASS <30 31 > 60 61 > 90 91 > 120 >121 TOTAL
MEDICARE $ 1,398,714 228,208 143,824 129,607 258,507 2,158,860
% 65% 11% 7% 6% 12% 30%
MEDICAID $ 287,834 147,995 81,885 21,842 49,146 588,703
% 49% 25% 14%. 4% 8% 8%
BCaS $ 488,617 226,345 100,133 69,122 133,601 1,017,818
% 48% 22% 10% 7% 13% 14%
COMMERCIAL $ 612,988 355,747 226,070 164,600 372,963 1,732,368
% 35% 21% 13% 10% 22% 24%
PRIVATE $ 305,618 366,694 323,209 279,294 427,083 1,701,897
% 18% 22%. 19% 16% 25% 24%
TOTAL $ 3,093,771 1,324,988 875,121 664,466 1,241,300 7,199,646
% 43% 18% 12% 9% 17% 100%
NOTE .- Percentages may sum to '+' or ,_, -I % of 100% of their particular category due to rounding,
AVERAGE DAYS IN PATiENT ACCOUNTS RECEiVABLE:
-MAY JUNE
GROSS
50.20
53.41
8
MEMORIAL MEDICAL CENTER
PATIENT STATISTICS
JUNE 2008
THIS MONTH THIS YEAR LAST YEAR
THIS MONTH LAST YEAR TO DATE TO DATE
PA TIENTS ADMITTED 122 128 772 705
. ADMISSIONS FROM ER 25 26 196 164
A VERAGE LENGTH OF STAY 3.66 3.43 3.83 3.58
PA TIENT DAYS OF SERVICE 446 439 2,953 2,527
PERCENT OF OCCUPANCYlf 59.47% 58.53% 64.90% 55.85%
AVERAGE DAILY CENSUS 14.87 14.63 16.23 13.96
MAXIMUM ON ANY ONE DAY 23 20 23 25
MI NIMUM ON ANY ONE DAY 9 7 5 5
ADJUSTED PATIENT DAYS 1,673 1,528 9,869 9,075
SWING BED ADMISSIONS 3 0 24 11
SWING BED DAYS 21 0 237 79
ICU PATIENTS ADMITTED 27 23 182 155
ICU PATIENT DAYS 68 40 454 398
OBIS ADMITTED 16 17 91 78
OB DAYS OF SERVICE 37 34 212 167
PEDIA TRIC ADMISSIONS 1 1 8 16
PEDIA TRIC DAYS OF SERVICE 7 2 37 31
NE\fVBORNS FOR MONTH 13 16 75 57
AVERAGE LENGTH OF STAY 2.38 1.88 2.25 2.11
DA YS OF SERVICE 31 30 169 120
i
I
I MEDICARE PATIENTS ADMITTED 66 64 383 355
i
AVERAGE LENGTH OF STAY 4.11 4.03 4.45 4.49
DA YS OF SERVICE 271 258 1,705 1,593
MEDICAID PATIENTS ADMITTED 22 15 130 108
DA YS OF SERVICE 68 36 359 280
DEATHS 3 6 30 28
AUTOPSIES 0 1 0 1
SURGERY:
INPATIENT PROCEDURES 12 14 96 58
OUTPA TIENT PROCEDURES 86 98 430 492
CESAREAN SECTIONS * * 6 3 25 14
TOTALS 104 115 551 564
*Based on 25 beds
9
THIS MONTH THIS YEAR LAST YEAR
THIS MONTH LAST YEAR TO DATE TO DATE
OUTPA TIENT VISITS 1,218 1,327 7,780 7,611
EMERGENCY ROOM VISITS 913 823 3,585 5,072
TOTALS 2,131 2,150 11,365 12,683
LABORATORY:
INPA TIENT PROCEDURES 5,090 6,307 37,395 27,039
OUTPATIENT PROCEDURES 21,650 20,281 128,645 96,300
TOTALS 26,740 26,588 166,040 123,339
RADIOLOGY:
INPA TIENT PROCEDURES 92 94 647 (363
OUTPA TIENT PROCEDURES 837 787 5,490 4,990
BONE DENSITY 15 38 119 167
NUCLEAR MEDICINE 79 95 572 371
UL TRASOUNDS 210 162 996 927
CT SCANS 244 240 1,540 1,364
MAMMOGRAPHY 84 109 523 650
MRI 98 109 633 691
TOTALS 1,659 1,634 10,520 9,823
PHARMACY:
IV SOLUTIONS DISPENSED 1,312 1,472 8,695 6,794
DRUGS DISPENSED 9,924 10,399 70,287 65,076
HIGH COST DRUGS DISPENSED 1,518 1,993 11,906 12,129
TOTALS 12,754 13,864 90,888 83,999
RESPIRATORY THERAPY:
INPATIENT PROCEDURES 1,031 1,123 9,071 8,595
OUTPATIENT PROCEDURES 362 395 3,187 3,021
STRESS TESTS 3 11 27 40
EKGS 187 182 '1,226 1,208
EEGS 0 1 14 '19
TOTALS 1,583 1,712 13,525 12,883
PHYSICAL THERAPY:
INPA TIENT PROCEDURES 352 251 2,375 '1,452
OUTPA TIENT PROCEDURES 1,471 1,622 8,047 1 0,45 1
HOME HEALTH VISITS 135 83 732 687
TOTALS 1,958 1,956 11,154 12,590
10
THIS MONTH THIS YEAR LAST YEAR
THIS MONTH LAST YEAR TO DATE TO DATE
HOME HEALTH CARE:
MEDICARE VISITS 643 666 3,908 4,412
OTHER VISITS 57 12 384 112
STISS 1 0 4 1
TOTALS 701 678 4,296 4,525
DIETARY:
MEALS SERVED TO PATIENTS 1,598 1,319 10,048 7,845
MEALS SERVED IN CAFETERIA 4,185 3,470 22,405 19,988
TOTALS 5,783 4,789 32,453 27,833
DIETITIAN CONSULTS
COST PER PATIENT DAY WIO DEPR 3,908.14 3,986.43 3,717.60 4,066.26
INCOME PER PA TrENT DAY 4,138.25 4,403.32 3,981.82 4,358.69
BREAKEVEN WIO DEPRECIATION 14.66 13.10 15.87 12.96
AVERAGE DAILY CENSUS 14.87 14.63 16.23 13,96
PA TIENTS ABOVE I BELOW BREAKEVEN 0.21 1.53 0.36 1.00
COST PER ADJ. PT. DAY WIO DEP. 1,042.13 1 , 1 45. 1 8 1,339.28 1,132.28
INCOME PER ADJ. PT. DAY 1,103.49 1,264.94 1,434.46 1,213.71
11
MEMORIAL MEDICAL CENTER
DEPARTMENTAL INCOME STATEMENT
FOR THE 6 MONTHS ENDING 06/30/08
--------- SIN G L E M 0 NTH ---------- ------------ YEA R TO D ATE ------------
ACTUAL BUDGET $ VIUUAt"lCE % VAR ACTUAL BUDGET $ VAR IlI.NCE % l1AR
OB NURSING STATION
REVENUE
ROUTINE REVENUE 20,348.00 13,754.34 6,593.66 47.93 110,600.25 82,526.04 28,074.21 34.01
TOTAL REVENUE. 20,348.00 13,754.34 6,593.66 47.93 110,600.25 82,526.04 28,074.21 34.01
EXPENSES
SALARIES 47,925.54 25,758.75 (22,166.79) (86.05 ) 232,154.50 154,552,50 (77,602.00) (50.21)
OTHER EXPENSES 25,581. 05 8,687,83 (16,893.22) (194,44) 125,761.89 52,126.98 (73,634.91) (141.26)
TOTAL EXPENSES 73,506,59 34,446,~~ (39,060,01) (113.39) 357,916.39 206,679.48 (151,236.91) (73.17)
------------.- ___w________. -------------- -------------- --------.-._-- - -.. - - - - - - - - - --
NET GAIN/(LOSS (53,158,59) (20,692.24) (32,466,35) (156.90) (247,316.14) (124,153.44) (123,162.70) (99.20)
MED/SURG NURSING STATION
REVENUE
ROUTINE REVENUE 179,520.00 180,066,66 (546.66) ( ,30) 1,190,365.00 1,125,037,96 65,327.04 5,80
TOTAL REVENUE. 179,520,00 180,066,66 (546,66) UO) 1,190,365.00 1,125,037.96 65,327,04 5,80
EXPENSES
SALARIES 100,681.30 100,355.17 (326.13) (.32 ) 560,914.44 602,131. 02 41,216.58 6.84
OTHER EXPENSES 19,572,31 24,842,60 5,270.29 21.21 155,415,17 149,055.60 (6,359.57) (4.26)
TOTAL EXPENSES 120,253.61 125,197.77 4,944.16 3.94 716,329.61 751,186,62 34,857.01 4.64
-------------- ------------- -------------- -------------- -------------- --------------
NET GAIN/(LOSS 59,266.39 54,868.89 4,397.50 8.01 . 474,035,39 373,851. 34 100,184.05 26,79
leu NURSING STATION
REVENUE
INPATIENT REVENU 85,995.00 120,044,42 (34,049.42) (28.36) 607,490.00 720,266.52 (112,77652) (15.65 )
OUTPATIENT REVEN .00 .00 .00 .00 .00 .00 .00 .00
TOTAL REVENUE. 85,995.00 120,044,42 (34,049.42) (28.36) 607,490.00 720,266.52 (112,776.52) (15 65)
EXPENSES
SALARIES 60,949.84 52,959.16 (7,990.68) (15.08 ) 376,217.04 317,754.96 (58,46208) (18.391
OTHER EXPENSES 19,015.35 19,043.67 28.32 .14 107,140.58 114,262.02 7,121.44 6.23
TOTAL EXPENSES 79,965.19 72,002.83 (7,962.36) (11 05) 483,357.62 432,016.98 (51,34064) (1188)
-------------- ----------_. -. -----------.-- ------------.- -------------- - -." - - - - - - ... - --
NET GAIN! (LOSS 6,029.81 48,041.59 (42,011.78) (87.44 ) 124,132.38 288,249.54 (164,11716) (56.93 )
NURSERY NURSING STATION
REVENUE
ROUTINE REVENUE 20,508.75 15,079.34 5,429.41 36.00 113,960.75 90,476.04 23,484 71 25.95
TOTAL REVENUE. 20,508.'75 15,079.34 5,429.41 36.00 113,960.75 90,476.04 23,484 71 25.95
EXPENSES
SALARI ES 9,233.10 10,464.50 1,231.40 11.76 62,635.32 62,787.00 151.68 .24
OTHER EXPENSES 2,753.54 4,324.08 1,570.54 36.32 27,558.72 25,944.48 (1,614.24) (6.22)
TOTAL EXPENSES 11,986.64 14,788.58 2,801.94 18.94 90,194.04 88,731.48 (1,46256) (164)
- - - - - ~ ~ - - - - - - - - - - - - - - - - - - -- -------------- -------------- -------------- --------------
NET GAIN/(LOSS 8,522.11 290.76 8,231.35 2830.97 23,766.71 1,744,56 22,022.15 1262.33
12
MEMORIAL MEDICAL CENTER
DEPARTMENTAL INCOME STATEMENT
FOR THE 6 MONTHS ENDING 06/30/08
--------- SIN G L E M 0 NTH ---------- ------------ YEA R TO D ATE ----"-------
ACTUAL BUDGET $ VARIA.NCE % VAR ACTUAL BUDGET $ VARIANCE % Vll.R
SURGERY AND RECOVERY ROOM
REVENUE
INPATIENT REVENU 30,992.75 27,411. 03 3,581.67 13.06 235,412,25 164,466.48 70,945.77 43.13
OUTPATIENT REVEN 124,103.00 111,768.84 12,334.16 11.03 649,748.25 679,613.04 (29,864.79) (4.39)
TOTAL REVENUE, 155,095.75 139,179,92 15,915.83 11.43 885,160.50 844,079.52 41,080.98 4.86
EXPENSES
SALARIES 51,488,88 58,179.49 6,690.61 11.49 299,924.40 349,076.94 49,152,54 14,08
LEASE AND RENTAL 298.50 715,17 416,67 58,26 3,881.67 4,291.02 409.35 9.53
OTHER EXPENSES 29,146,15 35,390,60 6,244.45 17,64 193,070.90 212,343.60 19,272.70 9,07
TOTAL EXPENSES 80,933.53 94,285.26 13,351. 73 14 .16 496,876.97 565,711.56 68,834.59 12.16
-------------- ------------- -------------- -------------- ---------.---- --------------
NETGAIN/(LOSS 74,162.22 44,894.66 29,267.56 65,19 388,283.53 278,367,96 109,915.57 39.48
SWING BED
REVENUE
ROUTINE REVENUE 3,700.00 2,768.51 931. 49 33.64 42,735.00 16,611. 06 26,123,94 157.26
TOTAL REVENUE. 3,700.00 2,768.51 931. 49 33,64 42,735.00 16,611.06 26,123.94 157,26
EXPENSES
SALARIES .00 .00 .00 ,00 .00 .00 .00 .00
OTHER EXPENSES .00 .00 .00 .00 48.01 .00 (48.01) .00
TOTAL EXPENSES .00 .00 .00 .00 48.01 .00 (48.01) .00
-------------- ------------- -------------- -------------- -------------- --------------
NET GAIN/REVEN 3,700.00 2,768,51 931.49 33,64 42,686.99 16,611.06 26,075.93 156. 97
OBSERVATION REVEI~E
REVENUE
INPATIENT REVENU .00 2,879.L:i (2,879.251 (100.00) .00 17,275.50 (1'7,275.50) (100.00)
OUTPATIENTREVEN 1,595.00 1,365.00 230.00 16.84 21,105.00 8,190.00 12,915.00 157.69
TOTAL REVEII1l1E. 1,595.00 4,244.25 (2,649.25) (62.41) 21,105.00 25,465.50 (4,360.50) (17.12)
LABOR AND DELIVERY
REVENUE
INPATIENT REVENU 56,572.00 45,593.09 10,978.91 24.08 381,597.25 2'73,558.54 108,038.71 39.49
OUTPATIENT REVEN 11,105.75 8,294.41 2,811.34 33.89 75,981.75 49,766.46 26,215.29 52.67
TOTAL REVENUE. 67,677.75 53,887.50 13,790.25 25.59 457,579.00 323,325.00 134,254.00 41. 52
EXPENSES
SALARIES 4,850.19 8,333.33 3,483.14 41.79 24,859.62 49,999.98 25,140.36 50.28
OTHER EXPENSES 969.47 4,015.16 3,045.69 75.85 8,253.64 24,090.96 15,837.32 65.73
TOTAL EXPENSES 5,819.66 12,348.49 6,528.83 52.87 33,113.26 74,090.94 40,977.68 55.30
-------------- - - - - - - - - - -. - -- - - - - - - - - - - - - -.- -------------- -------------- - - - - - - - - - - - - --
NET GAIN/(LOSS 61,858.09 41,539.01 20,319.08 48.91 424,465.74 249,234.06 175,231. 68 70.30
13
14
MEMORIAL MEDICAL CENTER
DEPARTMENTAL INCOME STATEMENT
FOR THE 6 MONTHS ENDING 06/30/08
--------- SIN G L E M 0 N TH ---------- ------------ YEA R T 0 D ATE ------------
ACTUAL BUDGET $ VARIlLJlJCE % VAR ACTUAL BUDGET $ VARIANCE % VAR
EMERGENCY ROOM
REVENUE
INPATIENT REVENU 21,407.25 25,113.25 (3,706.00) (14.75) 178,198.75 150,679,50 27,519.25 18.26
OUTPATIENT REVEN 357,238.75 280,170,33 77,068,42 27.50 2,150,346,25 1,750,676.45 399,669.80 22.82
TOTAL REVENUE, 378,646.00 305,283.58 73,362.42 24.03 2,328,545.00 1,901,355.95 427,189.05 22.45
EXPENSES
SALARIES 82,092,50 82,527,41 534.91 .64 492,309.50 495,764.46 3,454,96 .69
PROFESSIONAL FEE 88,813.93 87,899,33 (914.60) (1.04) 498,909.36 527,395.98 28,486.62 5.40
LEASE & RENTAL 2,105,09 2,822.67 717,58 25.42 12,498,64 16,936,02 4,437.38 26.20
OTHER EXPENSES 12,832,47 25,517.82 12,685,35 49,71 107,468.07 153,106.92 45,638.85 29.80
TOTAL EXPENSES 185,843,99 198,867.23 13,023.24 6.54 1,111,185.57 1,193,203.38 82,017.81 6.87
-------------- ------------- -------------- -------------- -------------- --------------
NET GAIN/ (LOSS 192,802.01 106,416,:JS 86,385.66 81.17 1,217,359,43 708,152.57 509,206.86 71.90
ER PHYSICIANS
REVENUE
INPATIENTREVENU 14,258.75 14,277,42 (18,67) ( .13) 112,519.00 85,664.52 26,854.48 31. 34
OUTPATIENT REVEN 257,985.75 197,023.51 60, 962 , 24 30.94 1,387,772.00 1,245,188,58 142,583.42 11.45
TOTAL REVENUE. 272,244.50 211,300.93 60,943.57 28.84 1,500,291.00 1,330,853.10 169,437.90 12.73
EMERGENCY MEDICAl, SERVICE
REVENUE
INPATIENT REVENU .00 .00 .00 .00 .00 .00 .00 .00
OUTPATIENT REVEN .00 .00 .00 .00 ,00 .00 .00 .00
TOTAL REVENUE. .00 .00 .00 ,00 .00 ,00 .00 .00
EXPENSES
SALARIES .00 .00 .00 .00 .00 .00 .00 00
LEASE & RENTAL .00 .00 .00 .00 .00 .00 .00 .00
OTHER EXPENSES .00 .00 .00 .00 .00 .00 .00 .00
CITY SUBSIDY .00 .00 .00 ,00 .00 .00 .00 .00
COUNTY SUBSIDY .00 .00 .00 .00 .00 .00 .00 .00
TOTAL EXPENSES .00 .00 .00 .00 .00 .00 .00 .00
--------- ------------~ -------------- -------------- - - - - - - - - -.. - - -- - - - - - - - - - - - - --
NET GAIN/(I.OSS .00 00 .00 .00 .00 .00 .00 .00
PROSTHETICS
REVENUE
INPATIENT REVENU .00 .00 .00 .00 640.00 .00 640.00 .00
INPATIENT REVENU .00 135.50 (135.50) (100.00) .00 542.00 (542.001 (10000)
TOTAL REVENUE .00 135.50 (135.50) (100,00) 640.00 542.00 98.00 18.08
EXPENSES
OTHERrEXPENSES .00 100.00 100.00 100.00 583,00 600.00 17.00 2.83
TOTAL EXPENSES .00 100.00 100. (10 100.00 583.00 600.00 17.00 2.83
LABORATORY & PATHOLOGY
REVENUE
INPATIENT REVENU 112,669.00 11B,415.34 (5,746.341 (4 85) 796,53B.00 710,492.04 86,045.96 12.11
OUTPATIENT REVEN 433,B72.11 370,911.00 62,961. 11 16.97 2,5B1,406.69 2,255,466.00 325,940.69 14.45
TOTAL REVENUE 546, 541. 11 489,326.34 57,214.77 11.69 3,377,944.69 2,965,958.04 411,986.65 13.89
EXPENSES
SALARIES 4B,752.55 53,076.08 4,323.53 8.14 273,787.15 318,456.48 44,669.33 14.02
LEASE & RENTAL 2,335.28 6,078.42 3,743,14 61. 5B 15,047.13 36,470.52 21,423.39 58.74
OTHER EXPENSES 61,B16,15 71,980.91 10,164.76 14 .12 432,503.71 431,BB5.46 (61B.25) ( 14)
TOTAL EXPENSES 112,903,98 131,135.41 1B,231.43 13.90 721,337.99 786,812.46 65,474.47 B.32
- - - - - - - - - - - - -- -.--.-------- - - - - - - - - - - - - -- ------------.- -------------- - - - - - - - - - - - - - -
15
NET GAIN/(LOSS
433,637,13
358,226.43
75,410.70
21.05 2,656,663.70 2,179,087.58
477,576.12
21.91
16
MEMORIAL MEDICAL CENTER
DEPARTMENTAL INCOME STATEMENT
FOR THE 6 MONTHS ENDING 06/30/08
--------- SIN G L E M 0 NTH ---------- ------------ YEA R T 0 D ATE ------------
ACTUAL BUDGET $ VARIANCE % VAR ACTUAL BUDGET $ VARUNCE % VAR
BLOOD BANK
REVENUE
INPATIENT REVENU 12,858.00 21,346,58 (8,488 58) (39.76) 158,668.50 135,618.08 23,050.42 16.99
OUTPATIENT REVEN 19,730,75 12,109.67 7,621.08 62,93 99,223.75 72,658,02 26,565.73 36.56
TOTAL REVENUE. 32,588.75 33,456.25 (867.50) (2.59) 257,892.25 208,276.10 49,616.15 23.82
EXPENSES
EXPENSES 12,4.79.22 11,235.67 (1,243,55) (lU6) 74,955.40 67,414.02 (7,541.38) (11.18)
TOTAL EXPENSES 12,479.22 11,235.67 (1,243.55) (11.06) 74,955.40 67,414.02 (7,541.38) (11.18)
---~---------- ------------- -------------- -------------- -------------- --------------
NET GIUN/ (LOSS 20,109,53 22,220.58 (2,111.05 ) (9.50) 182,936,85 140,862.08 42,074.77 29.86
OCCUPATIONAL MEDICINE
REVENUE
INPATIENT REVENU .00 .00 .00 .00 ,00 ,00 .00 .00
OUTPATIENT REVEN .00 .00 .00 .00 .00 .00 .00 .00
TOTAL REVENUE. .00 .00 ,00 .00 .00 .00 .00 .00
EXPENSES
PROFESSIONAL FEE .00 .00 ,00 ,00 .00 .00 .00 .00
OTHER EXPENSES .00 ,00 .00 .00 .00 .00 .00 .00
TOTAL EXPENSES ,00 .00 .00 ,00 .00 .00 .00 .00
-------------- ------------- -------------- -------------- -------------- --------------
NET GAIN/(LOSS .00 .00 .00 ,00 .00 .00 ,00 .00
SAFETY TESTING
REVENUE
OUTPATIENT REVEN ,00 .00 .00 ,00 .00 .00 .00 .00
TOTAL REVENUE. .00 .00 .00 .00 .00 .00 .00 .00
EXPENSES
SALARIES .00 .00 .00 .00 .00 .00 .00 .00
OTHER EXPENSES .00 .00 .00 ,00 .00 .00 .00 .00
TOTAL EXPENSES .00 .00 .00 .00 .00 .00 .00 .00
-.. - - - - - - - - - - -- - - - - - - - - - - -..- -------------- -------------- .. - - - - - - - - - - - ,--
NET GAIN/(LOSS .00 .00 ,00 .00 .00 .00 .00 .00
ELECTROC~~DIOLOGRAPHY (EKG)
REVENUE
INPATIENT REVENU 2,551.50 18,155.76 (15,604.26) (85.94) 91,027.75 108,934.56 (17,906.81) (1643)
OUTPATIENT REVEN 26,704.75 49,444.59 (22,739.84) (45.99) 226,605.00 296,667.54 (70,062.54) (21.61)
TOTAL REVENUE. 29,256.25 67,600.35 (38,344.10) (56.72) 317,632.75 405,602.10 (87,96935) (21.68)
EXPENSES
EXPENSES 1,582.90 2,J.86,25 603.35 27.59 11,188.94 13,117.50 1,928.56 14.70
TOTAL EXPENSES 1,582.90 2,186.25 603.35 27.59 11,188.94 13,117.50 1,928.56 14.70
- - - - - - - - - - - - -- ------------- -------------- - - - - - - - - - - - - -- -------------- --------------
NET GAIN/(LOSS 27,673.35 65,414.10 (37,740 75) (57.69 ) 306,443.81 392,484.60 (86,040.79) (21. 92)
17
MEMORIAL MEDICAL CENTER
DEP~~TMENTAL INCOME STATEMENT
FOR THE 6 MONTHS ENDING 06/30/08
--------- SIN G L.E M 0 NTH ---------- ------------ YEA R TO OAT E ------------
ACTUAL BUDGET $ VARIl>.NCE % VAR ACTUAL BUDGET $ VARIANCE % VAR
RADIOLOGY
REVENUE
INPATIENT REVENU 15,529.75 16,414,17 (884.42) (5.38) 92,186.50 98,485.02 (6,298.52) (6.39)
OUTPATIENT REVEN 157,390,25 155,367.00 2,023,25 1. 30 1,025,770.75 947,202.00 78,568.75 8.29
TOTAL REVENUE, 172,920,00 171,781.17 1,138.83 .66 1,117,957.25 1,045,687.02 72,270,23 6.91
EXPENSES
SALARIES 56,917.34 55,928.17 (989.17) (1.76) 322;855.64 335,569.02 12,713,38 3.78
PROFESSIONAL FEE 5,550.00 6,000.00 450.00 7.50 36,930.00 36,000,00 (930.00) (2.58)
OTHER EXPENSES 21,626,52 28,224,84 6,598.32 23.37 118,850.07 169,349.04 50,498,97 29,81
TOTAL EXPENSES 84,093.86 90,153.01 6,059.15 6.72 478,635.71 540,918.06 62,282.35 11.51
-------------- --~--~------- -----._------- -------------- -------------- --------------
NET GAIN/(LOSS 88,826,14 81,628,16 7,197.98 8.81 639,321. 54 504,768,96 134,552.58 26.65
NUCLEAR MEDICINE
REVENUE
INPATIENTREVENU 4, 041. 00 3,256,42 784.58 24.09 52,468.25 19,538.52 32,929.73 168.53
OUTPATIENT REVEN 31,387,00 49,258,09 (17,871.09) (36.28) 233,620.00 295,548,54 (61,928.54) (20.95)
TOTAL REVENUE, 35,428.00 52,514.51 (17,086.51) (32.53) 286,088.25 315,087.06 (28,998.81) (9.20)
EXPENSES
OTHER EXPENSES 7,775,09 11,749.58 3,974.49 33.82 73,053.87 70,497.48 (2,556.39) (3.62)
TOTAL EXPENSES 7,775.09 11,749,:8 3,974.49 33,82 73,053.87 70,497.48 (2,556.39) (3,62 )
-------------- -----.--.----- -------------- -------------- ----------.--- --------------
NET GAIN/(1.OSS 27,652.91 40,764.93 (13,112.02) (32,16) 213,034.38 244,589.58 (31,555.20) (12.90)
ULTRASOUND
REVENUE
INPATIENT REVENU 26,310.50 7,024.66 19,285.84 274.54 84,158.25 42,147,96 42,010.29 99.67
OUTPATIENT REVEN 81,411.50 58,128.25 23,283.25 40.05 379,845.25 348,769.50 31,075.75 8.91
TOTAL REVENUE. 107,722.00 65,152.91 42,569.09 65.33 454,003.50 390,917.46 73,086.04 18.69
EXPENSES
LEASE & RENTAL .00 .00 .00 .00 .00 .00 .00 .00
OTHER EXPENSES 3,378.27 3,519.41 141.14 4.01 19,960.91 21,116.46 1,155.55 5.47
TOTAL EXPENSES 3,378.27 3,519.41 141.14 4.01 19,960.91 21,116.46 1,155,55 5.47
-------------- ------------- -------------- ___.0_____..---- -------------- - - - - - - -.. - - - - --
NET GAIN/(LOSS 104,343.73 61,633.50 42,710.23 69.29 444,042.59 369,801. 00 74,241.59 20.07
CT SCAN
REVENUE
INPATIENT REVENU 43,742.50 41,198.91 2,543.59 6.17 297,820.50 247,193.46 50,627.04 20.48
OUTPATIENT REVEN 304,608.75 267,135.25 37,473.50 14.02 1,765,559.75 1,678,294.78 87,264.97 519
TOTAL REVENUE. 348,351.25 308,334.16 40,017.09 12.97 2,063,380.25 1,925,488.24 137,892.01 7.16
EXPENSES
LEASE & RENTAL 23,984.00 23, 984 . 00 .00 .00 143,904.00 143,904.00 .00 .00
OTHER EXPENSES 15,719.70 22,882.67 7,162.97 31. 30 123,269.34 137,296.02 14,026.68 10.21
TOTAL EXPENSES 39,703.70 46,866.G7 7,162.97 15.28 267,173.34 281,200.02 14,026.68 4.98
-------------- _ _ _ _ _ w _ _ ~ _ _ __ _ w _ _ _ _ _ _ _ _ _ _ __ - - - - - - - - - - - - -- - - - - - - - - - - - - ~- _ _ _ _ _ _ _ _ _ _ _ _ _ M
NET GAIN/(LOSS 308,647.55 261,467.49 47,180.06 18.04 1,796,206.91 1,644,288.22 151,918.69 9.23
18
MEMORIAL MEDICAL CENTER
DEPARTMENTAL INCOME STATEMENT
FOR THE 6 MONTHS E~~ING 06/30/08
--------- SIN G L E M 0 NTH ---------- ------------ YEA R TO D ATE ------------
ACTUAL BUDGET $ VARIANCE % VAR .l\CTUAL BUDGET $ VARIANCE % VA~
MAMMOGRAPHY
REVENUE
INPATIENT REVENU (154.00) 26,09 (180,09) (690,26) 237.75 156.54 81.21 51. 87
OUTPATIENT REVEN 13,397.75 11,420,91 1,976,84 17.30 76,514.00 68,525,46 7,988,54 11.65
TOTAL REVENUE. 13,243,75 11,447.00 1,796.75 15.69 76,751. 75 68,682.00 8,069,75 11.74
EXPENSES
OTHER EXPENSES 2,200.54 3,594,82 1,394.28 38.78 19,698.92 21,568,92 1,870.00 8.66
TOTAL EXPENSES 2,200,54 3,594.82 1,394.28 38.78 19,698.92 21,568.92 1,870.00 8.66
-------------- -._---------- -------------- -------------- -------------- --------------
NET GAIN/(LOSS 11,043.21 7,852.18 3,191.03 40.63 57,052.83 47,113,08 9,939,75 21.09
MRI
REVENUE
INPATIENT REVENU 24,680.00 9,217.00 15,463,00 167.76 150,436.25 55,302.00 95,134.25 172.02
OUTPATIENT REVEN 159,178,50 135,891,76 23,286.74 17.13 1,063,502.25 865,350.56 198,151. 69 22.89
TOTAL REVENUE, 183,858.50 145,108.70 38,749.74 26.70 1,213,938.50 920,652.56 293,285.94 31. 85
. EXPENSES
OTHER EXPENSES 10,511.33 19,697,08 9,185.75 46.63 58,515.98 118,182.48 59,666,50 50.48
TOTAL EXPENSES 10,511.33 19,697.08 9,185.75 46,63 58,515.98 118,182.48 59,666.50 50.48
-------------- ------------- -------------- ----------.--- -------------~ --------------
NET GAIN / (LOSS 173,347.17 125,411,68 47,935.49 38,22 1,155,422.52 802,470.08 352,952.44 43.98
ANESTHES IA.
REVENUE
INPATIENT REVENU 32,806.25 20,568.00 12,238.25 59.50 221,770.00 128,408.00 93,362.00 72.70
OUTPATIENT REVEN 60,816.50 67,401. 00 16,584.50) (9.76) 334,870.00 404,406.00 169,536,00) (1719)
TOTAL.REVENUE. 93,622,75 87,969.00 5,653.75 6.42 556,640.00 532,814.00 23,826.00 4.47
EXPENSES
PROFESS IONAL FEE 38,426.96 41,629.17 3,202.21 7,69 231,114.74 257,775.02 26,660.28 10.34
LEASE & RENTAL .00 .00 .00 .00 .00 .00 .00 .00
OTHER EXPENSES 2,199,13 3,175.58 976.45 30.74 12,460.90 19,053.48 6,592.58 34.60
TOTAL EXPENSES 40,626.09 44,804.75 4,178.66 9.32 243,575.64 276,828.50 33,252.86 12.01
------.-------- _w___________ -------------- -------------- - - - - - - - - - - - - -- - - - - - - - - - - - - --
NET GAIN/(LOSS 52,996,66 43,164.25 9,832.41 22.77 313,064.36 255,985.50 57,078.86 22. 29
DIALYSIS UNIT
REVENUE
OUTPATIENT REVEN 546,921.75 512,821.45 34,100.30 6.64 3,108,173.50 3,076,928.80 31,244.70 1. 01
TOTAL REVENUE. 546,921. 75 512,821. 45 34,100.30 6.64 3,108,173.50 3,076,928.80 31,244.70 1. 01
EXPENSES
SALARIES 30,862.26 35,651.32 4,789.06 13.43 177,663.67 213,908.00 36,244.33 16.94
OTHER EXPENSES 94,007.01 72,156.62 (21,850.39) (30.28 ) 419,952.26 432,940.00 12,987.74 2.99
TOTAL EXPENSES 124,869.27 107,807.94 (17,061.33) (15.82) - 597,615.93 646,848.00 49,232.07 7.61
- - - - - - - - - - - - -. -. - - - - - - - - - - -- -------------- - - - - - - - - - - - - -- - - - - - - - - - - - - -- - - - - - - - - - - - - --
NET GAIN/ (LOSS 422,052,48 405,013.51 17,038.97 4.20 2,510,557.57 2,430,080,80 80,476.77 3.31
19
MEMORIAL MEDICAL CENTER
DEPARTMENTAL INCOME STATEMENT
FOR THE 6 MONTHS ENDING 06/30/08
--------- SIN G L E M 0 NTH ---------- ------------ YEA R TO D ATE ------------
ACTUAL BUDGET $ VARIANCE % VAR ACTUAL BUDGET $ VARIANCE % VAR
CARDIOPULMONARY
REVENUE
INPATIENT REVENU 89,986,75 141,576.51 (51,589.76) (36.43) 735,215.25 849,459.06 (114,243.81) (13.44 )
OUTPATIENT REVEN 35,508.00 25,833.00 9,675.00 37,45 193,791.50 154,998,0.0 38,793.50 25.02
TOTAL REVENUE. 125,494,75 167,409.51 (41,914.76) (25.03) 929,006.75 1,004,457.06 (75,450.31) (7.51)
EXPENSES
SALARIES ,00 ,00 .00 ,00 .00 .00 .00 .00
LEASE & RENTAL 974.52 908.92 (65,60) (Ul) 7,991.30 5,453.52 (2,537.78) (46.53)
OTHER EXPENSES 34,949,89 36,463,92 1,514.03 4.15 212,774.26 218,783,52 6,009.26 2.74
TOTAL EXPENSES 35,924.41 37,372,84 1,448,43 3.87 220,765.56 224,237.04 3,471.48 1. 54
-------------- . - - - - - - - - -. -.- -------------- -------------- -------------- --------------
NET GAIN/(LOSS 89,570,34 130,036.67 (40,466,33) (31.11) 708,241.19 780,220.02 (71,978.83) (922)
CARDIAC REHAB
REVENllE
INPATIENT REVENU .00 .00 .00 .00 .00 .00 .00 .00
OUTPATIENT REVEN .00 .00 .00 .00 .00 .00 .00 .00
TOTAL REVENUE. .00 .00 .00 .00 .00 .00 .00 .00
EXPENSES
SALARIES ,00 ,00 .00 .00 .00 .00 .00 .00
OTHER EXPENSES .00 .00 .00 ,00 .00 .00 .00 .00
TOTAL EXPENSES .00 .00 .00 .00 .00 .00 .00 .00
- - - - - - - - - - - - -- ------------- -------------- ----------.--- -------------- - - -. - - - - - - --
NET GAIN/(LOSS .00 .00 .00 .00 .00 .00 .00 .00
OCCUPATIONAL THERAPY
REVENUE
INPATIENT REVENU 512.50 381. 00 131. 50 34.51 2,818.75 2,286.00 532.75 23.30
OUTPATIENT REVEN .00 559.00 (559.00) (100.00) 3,331.25 3,354.00 (22 75) ( . 67)
TOTAL REVENUE. 512..00 940.00 (427.50) (45.47) 6,150.00 .0,640.00 .010.00 9.04
EXPENSES
SALARIES .00 .00 ,00 .00 .00 .00 .00 .00
OTHER EXPENSES .00 399.75 399.75 100.00 1,087.50 2,398.50 1,311.00 54.65
TOTAL EXPENSES .00 399.75' 399.75 100.00 1,087.50 2,398.50 1,311.00 54.65
- - - - - - - - - - - - -- - - - - - - - - - -- - - - - - - - - - - - - -- -------------- - - - - - - - - - - - - - - - - - - - - - - - - - - - ,-
NET GAIN/(LOSS 512,50 540.25 (27.75 ) (5131 5,062.50 3,241.50 1,821.00 56.17
PHYSICAL THERAPY
REVENUE
INPATIENT REVENlJ 40,838.50 26,679.51 14,158.99 53.07 225,214.25 160,077.06 65,137.19 40.69
OUTPATIENT REV EN 120,912.25 148,634.41 (27,722.16) (l865) 675,284.00 891,806.46 (216,522.46) (24.27 )
TOTAL REVENUE. 1,61,750.75 175,313.92 (13,563.17) (7.731 900,498.25 1,051,883.52 (151,385.27) (lU9)
EXPENSES
SALARIES 11,904.93 12,203.66 298.73 2.44 61,576.92 73,221.96 11,645.04 15.90
PROFESSIONAL FEE 36,644.01 40,826.00 4,181.99 10.24 204,001. 28 244,956.00 40,954.72 16.71
OTHER EXPENSES 15,419.10 9,618.59 (5,800.51) (60.30) 65,559.59 57,711.54 (7,84805) (13.59)
TOTAL EXPENSES 63,968.04 62,648.25 (1,319.79) (2.10 ) 331,137.79 375,889.50 44,751.71 11.90
- - - - - - - - - - - - -- - - - - - - - - - - - -- - - - - - - -.. - - - - -- -------------- -------------- - - - - - - - - - - -. - --
NET GAIN/(LOSS 97,782.71 112,665.67 (14,882.96) (1320) 569,360.46 675,994.02 (106,633 56) (15.771
20
MEMORIAL MEDICAL CENTER
DEP~~TMENTAL INCOME STATEMENT
FOR THE 6 MONTHS ENDING 06/30/08
--------- SIN G L E M 0 NTH ---------- ------------ YEA R TO D ATE ------c-----
ACTUAL BUDGET $ VARIANCE % VAR ACTUAL BUDGET $ VARI~.NCE % VAli.
HOME HEALTH CARE
REVENUE
INPATIENT REVENU ,00 ,00 ,00 .00 ,00 ,00 .00 .00
OUTPATIENT REVEN 93,989.25 104,745.51 (10,756,26) (10.26) 568,745.00 628,473.06 (59~ 728.06) (9.50)
TOTAL REVENUE. 93,989.25 104,745,51 (10,756.26) (10.26) 568,745.00 628,473.06 (59,728.06) (9.50)
EXPENSES
SALARIES 30,467,35 34,692.84 4,225.49 12.17 188,130.42 208,157.04 20,026.62 9.62
LEASE & RENTAL 3,008.93 2,536.33 (472.60) (18.63) 15,840.00 15,217.98 (622.02) (4.08)
OTHER EXPENSES 15,906,54 16,949.41 1,042,87 6,15 90,137.01 101,696.46 11,559.45 11.36
TOTAL EXPENSES 49,382.82 54,178,58 4,795.76 8.85 294,107,43 325,071. 48 30,964.05 9.52
-------------- ------------- -------------- -------------- -------------- --------------
NET GAIN/(LOSS 44,606,43 50,566,93 (5,960.50) (11.78) 274,637.57 303,401. 58 (28,764.01) (9.48 )
HOSPICE
REVENUE
OUTPATIENT REVEN .00 ,00 ,00 .00 .00 .00 .00 .00
TOTAL REVENUE. .00 .00 .00 ,00 .00 .00 .00 .00
EXPENSES
SALARIES .00 ,00 .00 .00 .00 .00 .00 .00
PROFESSIONAL FEE .00 .00 , do .00 .00 .00 .00 .00
OTHER EXPENSES ,00 .00 .00 .00 .00 .00 .00 .00
TOTAL EXPENSES .00 ,00 .00 .00 .00 .00 .00 .00
-------------- ------------- -------------- -------------- -------------- ...------------
NET GAIN/ (LOSS .00 .00 .00 .00 .00 .00 .00 .00
PRIMARY HEALTH CARE
REVENUE
OUTPATIENT REVEN .00 .00 .00 .00 ,00 .00 .00 .00
TOTAL REVENUE. .00 ,00 .00 .00 .00 .00 .00 .00
EXPENSES
SP.LARI ES .00 .00 .00 .00 .00 .00 .00 .00
OTHER EXPENSES .00 .00 .00 .00 .00 .00 .00 .00
TOThL EXPENSES .00 .00 .00 .00 .00 .00 ,00 .00
_.. - - - - -.- - - - - -- - - - - - -. - -- - - -- --------.------ ...--.--------- ---.._---------
NET GAIN/(LOSS .00 .00 .00 .00 .00 .00 .00 .00
NEvi VIEW
REVENUE
OUTPATIENT REVEN .00 .00 .00 .00 .00 .00 .00 .00
TOTAL REVENUE. .00 .00 .00 .00 .00 00 00 .00
EXPENSES
SALARIES .00 .00 .00 .00 .00 .00 .00 .00
PROFESSIONAL FEE .00 ,00 -.00 .00 .00 .00. . .00 .00
OTHER EXPENSES .00 .00 .00 .00 .00 .00 .00 .00
TOTAL EXPENSES .00 .00 .00 .00 .00 .00 .00 .00
-------------- ------------- - - - - - - - - - - - - -- -------------- - - - - - - - - - - - - -- --------------
NET GAIN/(LOSS .00 .00 .00 .00 .00 .00 .00 .00
21
l~EMORIAL MEDICAL CENTER
DEPARTMENTAL INCOME STATEMENT
fOR THE 6 MONTHS ENDING 06/30/08
--------- SIN G L E M 0 NTH ---------- ------------ YEA R TO D ATE ------------
ACTUAL BUDGET $ VARIANCE % VAR ACTUAL BUDGET $ VARIANCE % VA.J<
CHEMICAL DEPENDENCY
REVENUE
OUTPATIENT REVEN .00 .00 .00 .00 .00 .00 .00 ..00
TOTAL REVENUE, .00 .00 ,00 ,00 ,00 ,00 .00 ,00
EXPENSES
SALARIES ,00 .00 .00 .00 ,00 ,00 .00 .00
PROFESSIONAL FEE .00 .00 .00 .00 .00 ,00 .00 .00
OTHER EXPENSES .00 .00 .00 .00 .00 .00 .00 .00
TOTAL EXPENSES .00 .00 .00 ,00 .00 .00 .00 .00
---~~-~~------ ------------- -------------- -------------- -------------- ---_.---------
NET GAIN/(LOSS .00 .00 .00 .00 .00 .00 .00 .00
DIETARY
REVENUE
INPATIENT REVENU .00 .00 ,00 .00 .00 .00 .00 .00
OUTPATIENT REVEN .00 41. 67 ( 41.67) (100.00) 92.00 250.02 (158.02 ) (63.20)
TOTAL REVENUE. .00 41. 67 (41.67) (100.00) 92.00 250.02 (158.02) (63.20)
EXPENSES
SALARIES 14,125.90 16,076.42 1,950,52 12.13 86,001.39 96,458.52 10,457.13 10.84
PROFESSIONAL FEE 2,062.50 1,702.92 (359.58) (21.11) 11,850.00 10,217.52 (1,63248) (15.97)
OTHER EXPENSES 17,867.96 19,959.00 2,091.04 10.47 125,501. 53 119,754.00 (5,747,53) (4.79)
TOTAL EXPENSES 34,056.36 37,738.34 3,681.98 9.75 223,352.92 226,430.04 3,077.12 1.35
-------------- ------------- ----------.--- -------------- .. - - - - - - - - - - - -- --------------
NET GAIN/ (LOSS (34,056.36) (37,696.67) 3,640,31 9.65 (223,260.92) (226,180.02) 2,919.10 1. 29
MEDICAL RECORDS
EXPENSES
SALARIES 20,532.20 26,345.17 5,812.97 22.06 120,186.10 158,071. 02 37,884.92 23.96
LEASE & RENTAL 2,203.45 2,904.25 700.80 24.13 13 , 047 . 7B 17,425.50 4,377,72 25.12
OTHER EXPENSES 5,921.50 5,826.75 (94.75) (1.62) 37,458.34 34,960,50 (2,497.84) (7.14 )
TOTAL EXPENSES 28,657.15 35,076,17 6,419.02 18,30 170,692.22 210,457.02 39,764.80 18.89
C}\RE PROGRAN
EXPENSES
SALARIES 3,726.18 .00 (3,726.18) .00) 21,877.20 .00 (21,877.20) .00
CARE REIMBURSEME (4,698.78) 4,271.42 8,970.20 210.00 (31,030 06) 25,628.52 56,658.58 221.07
OTHER EXPENSES 9n. 60 .00 (972.60) .00) 9,152.86 .00 (9,15286) .00
TOTAL EXPENSES .00 4,271.42 4,271.42 100.00 .00 25,628.52 25,628.52 100.00
MA INTENill>JCE
EXPENSES
SALARIES 10,589.87 13,143.83 2,553.96 19.43 66,170.27 78,862.98 12,692.71 16.09
OTHER EXPENSES 1,026.57 1,766.42 739.85 41. 88 8,650.63 10,598.52 1,947.89 18.37
TOTAL EXPENSES 11,616.44 14,910.25 3,293.81 22,09 74,820.90 89,461. 50 14,640.60 16.36
PLANT OPERATIONS
EXPENSES
LEASE & RENTAL 45.00 47.25 2.25 4.76 270.00 283.50 13.50. 4.76
ELECTRICITY 37,354.55 40,497.':J 3,142.87 7.76 196,634.76 242,984.52 46,349.76 19.07
Wl\TER & SEI~ER 6,98305 6,571.33 (411.72) (6.26) 29,093.70 39,427.98 10,334.28 26.21
GAS 9,720.87 7,154.83 (2,566.04) (35 86) 33,122.74 42,928.98 9,806.24 22.84
OTHER EXPENSES 5,00079 16,247.93 11,247.14 69.22 28,965.02 97,487.58 68,522.56 70.28
TOTAL EXPENSES 59,104.26 70,518.76 11,414.50 16.18 288,086.22 423,112.56 135,026.34 31. 91
22
MEMORIAL MEDICAL CENTER
DEPARTMENTAL INCOME STATEMENT
FOR THE 6 MONTHS ENDING 06/30/08
--------- SIN G 1 E M 0 NTH ---------- ------------ YEA R TO D ATE ------------
ACTUAL BUDGET $ VARIANCE % VAR ACTUAL BUDGET $ VARIANCE % VAR
GROUNDS
EXPENSES
SALARIES .00 ,00 .00 ,00 ,00 .00 .00 .00
OTHER EXPENSES 329.32 853.00 523,68 61. 39 645.48 5,118,00 4,472.52 87.38
TOTAL EXPENSES 329.32 853,00 523.68 61.39 645.48 5,118.00 4,472,52 87.38
TRANSPORTATION
EXPENSES
SALARIES 1,330,46 1,522.92 192,46 12.63 8,080,22 9,137,52 1,057.30 11.57
OTHER EXPENSES 121. 99 666,50 544.51 81. 69 2,290.57 3,999,00 1,708,43 42.72
TOTAL EXPENSES 1,452.45 2,189,42 736,97 33.66 10,370.79 13,136.52 2,765.73 21.05
HOUSEKEEPING
EXPENSES
SALARIES 23,977,06 23,559.25 (417,81) (1.77) 149,714.65 141,355.50 (8,359.15) (5.91)
OTHER EXPENSES 16,871. 79 20,126.68 3,254,89 16.17 108,900,38 120,760.08 11,859.70 9.82
TOTAL EXPENSES 40,848,85 43,685.93 2,837.08 6,49 258,615.03 262,1l5.58 3,500.55 1. 33
LAUNDRY
EXPENSES
OUTSIDE SERVICES 18,90 100.6J 81.10 81.10 162.49 600.00 437.51 72.91
OTHER EXPENSES .00 .00 .00 .00 .00 .00 .00 .00
TOTAL EXPENSES 18.90 100.00 81.10 81.10 162.49 600.00 437.51 72.91
SECURITY
EXPENSES
SALARIES 5,318.63 6,043.66 725.03 11.99 38,048.80 36,261.96 (1,786.84) (4.92)
OTHER EXPENSES 350.43 592.92 242.49 40.89 2,789.85 3,557.52 767.67 21. 57
TOTAL EXPENSES 5,669.06 6,636.58 967.52 14.57 40,838.65 39,819.48 (1,019.17) (255)
PERFORMANCE IMPROVEMENT
EXPENSES
SALARIES 6,198.62 7,106.91 908.29 12.78 37,387,74 42,641.46 5,253.72 12.32
OTHER EXPENSES 486.54 1,068.67 582.13 54.4 7 3,278.66 6,412.02 3,133 36 48.86
TOTAL EXPENSES 6,685.16 8,175,58 1,490.42 18,23 40,666.40 49,053.48 8,387.08 17.09
SOCIAL WORKER/DISCHARGE PLANNI
EXPENSES
SALARIES 5,297.14 5,738.92 441.78 7,69 31, 544 . 54 34,433.52 2,888.98 8.39
OTHER EXPENSES 409.93 618.16 208.23 33.68 2,405.69 3,708.96 1,303.27 35.13
TOTAL EXPENSES 5,707.07 6,357.08 650.01 10.22 33,950.23 38,142,48 4,192.25 10.99
CALHOUN COUNTY INDIGENT
EXPENSES
SALARIES 4,139.95 4,377.LO 237.31 5.42 24,455.04 26,263.56 1,808.52 6.88
OTHER EXPENSES (3511) 426.50 461.61 108.23 (23 34) 2,559.00 2,582.34 100.91
COUNTY OFFSET (4,139.95) (4,110.00) 29.95 .72 (25.065.68) (24,660.00) 405.68 1. 64
TOTAL EXPENSES (3511) 693.76 728.87 105.06 (633.98) 4,162.56 4,796.54 115 23
23
25
MEMORIAL MEDICAL CENTER
DEPARTMENTAL INCOME STATEMENT
FOR THE 6 MONTHS ENDING 06/30/08
--------- SIN G L E M 0 NTH ---------- ------------ YEA R TO D A 1 E ------------
ACTUAL BUDGET $ VARIANCE % VAR ACTUAL BUDGET $ VARIA-NeE % V"AJi.
MEMORIAL MEDICAL PLAZA
REVENUE
RENTALS .00 ,00 .00 .00 .00 .00 .00 .00
TOTAL REVENUE, .00 ,00 ..00 .00 .00 .00 .00 .00
EXPENSES
SALARIES. , , . . . . . .00 2,732,83 2,732.83 100.00 4,404.61 16,396.98 11,992.37 73.13
OTHER EXPENSES., .00 1,339.50 1,339.50 !l.00.00 5,234.05 8,037.00 2,80295 34.87
TOTAL EXPENSES .00 4,072,33 4,072.33 100.00 9,638,66 24,433.98 14,795.32 60.55
__~______~_w__ ------------. -------------- -------------- -------------- --------------
NET GAIN/(LOSS ,00 (4,072.33) 4,072,33 100.00 (9,638.66) (24,433.98) 14,795.32 60.55
SUBTOTAL GAIN/ 2,462,607,51 2,072,145.72 390,461.79 18.84 15,399,388,26 12,823,964.93 2,575,423.33 20.08
OTHER OPERATING EXPENSES
REVENUE DEDUCTIONS
MEDICARE CONTR A (1,020,401. 76) (1,307,025.55) 286,623.79 21. 92 (7,125,101.31) (7,797,153.30) 672,051. 99 8.61
MEDICAID CONTR A (384,491. 56) (199,190.70) (185,300,86) (93.02 ) (1,900,736.04) (1,400,606.40) (500,129.64) (35.70 )
INDIGENT CONTR A (40,240.20) (144,141.63) 103,901.43 72. 08 (288,688,03) (894,849.78) 606,161. 75 67.73
CHARITY CARE (46,896.68) .00 (46,896.68) 00) (527,885,32l .00 (527,885.32) .00
BAD DEBT EXPENSE (365,078,08) (307,563.82) (57,514,26) (18.69) (1,785,608.67) (1,545, 382. 92) (240,225.75) (15.54 )
OTHER DEDUCTIONS (418,098,04) (224,860.81) (193,237,23) (85.93) (2,154,525.63) (1,665,164.34) (489,361.29) (29.38)
TOTAL REVENUE (2,275,206.32) (2,182,782.51) (92,423,81) (4.23) (13,782,545.00) (13,303,156.74) (479,388.26) (UO)
EMPLOYEE BENEFITS
FICA .00 .00 .00 .00 .00 .00 .00 .00
RETIREMENT 15,628.18 39,526.92 23,898.74 60.46 210,907.31 237,161.52 26,254.21 11. 07
HOSPITALIZATION 114,884.34 150,406.67 35,522.33 23.61 951,890.62 1,022,440.02 70,549.40 6.90
LIFE INSURANCE 1,147.21 1,266.67 119.46 9.43 6,538,97 7,600.02 1,061.05 13.96
.DENTAL INSuliA~CE 3,672.94 3,760,00 87.06 2.31 14,379.31 22,560.00 8,180.69 36.26
LONG TERM DIS 2,171.18 2,666,67 495.49 18.58 13,068.56 16,000.02 2,931.46 18.32
PAYROLL CLEARING (2,071.48) .00 2,071.48 .00 12,969.82) .00 2,969.82 .00
TOTAL EMPLOYEE 135,432.37 197,626.93 62,194.56 31.47 1,193,814.95 1,305,761.58 111,946.63 8.57
TOTAL OTHER OP 2,410,638.69 2,380,409.44 (30,229.25) (126) 14,976,359.95 14,608,918.32 (367,44163) (2.51)
OTHER REVENUE
~1EDICARE PASS-TH 32,341.07 25,000.00 7,341.07 29.36 169,410.35 150,000.00 19,410.35 12.94
CAFETERIA SALES 9,74B.77 8,333.33 1,415.44 16.98 56,564.56 49,999.9B 6,5645B ]J .12
INTEREST INCOME 4,822.78 7,083.33 (2,260.55) (31.91) 49,685.55 42,499.98 7,185.5'1 16.90
INTEREST INCmm 21.60 .00 21. 60 .00 147,73 .00 147.73 .00
INTEREST INCm1E .00 .00 .00 .00 .00 .00 .00 .00
MISCELLANEOUS IN 3,728.21 10,000.00 (6,271.79) (62.71) B1,404.69 60,000.00 21,404.69 35.67
TOTAL OTHER RE 50,662.43 50,416.66 245.77 .4 B 357,212.8B 302,499.96 54,712.92 IB.08
- - - - - - - - - - - - -- ------------- - - - - - - - - - - - - -- - - - - - - - - - - - - -- -------------- - - - - - - - - - - - - --
NET OPERATING 102,631.25 (257,847.06) 360,478.31 13 9. BO 780,241:19 (1,482,45343) 2,262,694.62 152.63
-------------- ------------- -------------- -------------- -------------- --------------
-------------- ------------- -------------- -------------- ----------.---- --------------
26
I,
I '
I I
MEMORIAL MEDICAL CENTER
DEPARTMENTAL INCOME STATEMENT
FOR THE 6 MONTHS ENDING 06/30/08
--------- SIN G L E
ACTUAL BUDGET
M 0 NTH ----------
$ VARIANCE % VAR
------------ YEA R T 0
ACTUAL BUDGET
D ATE ------------
$ VARIANCE % VAR
NON-OPERATING EXPENSE
DEPRECIATION-LAN .00 ,C0 .00 .00 .00 .00 .00 .00
DEPRECIATION-BUI 19,007.38 91,666.67 72,659,29 79.26 151,819,03 550,000.02 398,180.99 72.39
DEPRECIATION-FIX 8,458.64 .00 (8,458 .64) .00) 53,291. 65 .00 (53,291.65) .00
DEPRECIATION-MAJ 50,386,15 ,00 (50,386.15) .00) 331,760.85 ,00 (331,760.85) ,00
DEPRECIATION-POR .00 ,00 ,00 .00 ,00 .00 .00 .00
COST REPORT SETT ,00 .00 .00 .00 .00 ,00 .00 .00
CONTRIBUTION TO ,00 .00 .00 ,00 ,00 .00 .00 .00
TOTAL NON-OPER 77,852.17 91,666.67 13,814,50 15,07 536,871. 53 550,000.02 13,128.49 2.38
-------------- -------~----- -------------- -------------- -------------- --------------
TOTAL OPERJ\TIN 24,779,08 (349,513,73) 374,292,81 107.08 243,369.66 (2,032,453,45) 2,275,823,11 111.97
-------------- ------------- -------------- -------------- -------------- --------------
-------------- ------------- -------------- -------------- -------------- --------------
COUNTY SUBSIDY ,00 .00 ,00 .00 .00 .00 ,00 .00
-------------- -----------.- -------------- -------------- -------------- --------------
NET GAIN/(LOSS 24,779.08 (349, 513.73) 374,292 ..81 107.08 243,369.66 (2,032,453.45) 2,275,823.11 111.97
-------------- ------------- -------------- -------------- -------------- --------------
-------------- -----,-------- -------------- -------------- -------------- --------------
27
$
$
$
SEPTEMBER
$ $ $
OCTOBER
$ $ $
NOVEMBER
$ $ $
DECEMBER
$ $ $
SUBTOT AI_S $ 264,087.58 $ 15,615.00 $
28
MEMORIAL MEDICAL CENTER
CAPITAL EQUIPMENT ADDITIONS
FOR FISCAL YEAR 2008
DESCRIPTION
GRAND TOTALS
.EQUIPMENT
AMOUNT
$ 279,702.58
SUI LDI NG .
IMPROVEMENTS
HOSPITAL
MEMORIAL
MEDICAL
PLAZA
29
SUMMARY OF INDIGENT, CHARITY AND BAD DEBT
CLASS "0" AND b'X"
Jun=07
2007 YTD
Jun=08
2008 YTD
REFERRAL $ 143,244.06
$ 197,108.82
CHARITY
$ 175,097.48
$ 464,300.36
$ 48,228.34
$ 587,039,9'1
INDIGENT $ 71,965.29
$ 741,871.03
$ 179,082.48
$1,209,897.92
30
MEMORIAUMEDICAL CENTER
!I
ACCOUNTS PAYABLE
BOA.RD OF TRUSTEES:APPROVAL LIST FOR JUNE 2008
DATE APPROVED
BY COUNTY AUDITOR
NP & PATIENT
REFUI\JDS
6/4/2008 (weekly) $ 379,072.39
6/11/2008 (weekly) $ 308,247.05
6/18/2008 (weekl) $ 264,884.57
6/26/2008 (weekly) . $ 282,975.21
TOTAL $ 1,235,179.22
31
TIilE~08:26
PAGE 1
GLCKREG
MEMORIAL MEDICAL CEN~ER
CHECK REGISTER
06/04/08 THRU 06/04/08
B)\~l,- -CHECK-.... -.."... -.. - - -... - - -- - - .-- - - - ... - -.. ....-- - - ,. ....-- - ----" -----
CODE MTI1BER DATE p~OUNT PAYEE
RUN DATE~07/11/08
.______________________________~____~ft___~.__.~__M_'MW_.____~_____W__~-M----~------~--------------.--~-M--~------.-----------"
]../P 128269 06/04/08 118.00 HEARTL)JW MEDICAL SPEC I
A/P 128270 06/04/08 373.50 R &, D SYSTE~IS, me
AlP 128271 06/04/08 364.95 NATIONAL PEN COMPANY
AlP 128272 06/04/08 80.00 SOUTH TEXAS ASSOC OF RA
A/P 128273 0-6/0"4/08 418.86 HILTON HOBBY AIRPORT
A/P 128274 06/04/09 30,00 TSMSS . GULF COAST CHAp
AlP 128275 06/04/08 2,549.64 AUREUS HEALTHCARE LLC
AlP 128276 06/04/08 75.87 ABBOTT LABORATORIES
A/P 128277 06/04/08 21. 06 ACE HARDWARE - PORTER'S
AlP 128278 06/04/08 .00 VOIDED
A/P 128279 06/04/08 .00 VOIDED
".IP 128280 06/04/08 52,103.40 AMERISOURCEBERGEN DRUG
AlP 128281 06/04/08 15.00 ADVERTISING ON AIR
AlP 128282 06/04/08 412.57 AIRGAS-SOUTHWEST
A/P 128283 06/04/08 472.40 CARDINAL HEALTH
A/I' 128284 06/04/08 2,1'72.09 )..R'rHROCARE CORPORATION
A/I' 128285 06/04/08 72.50 ASCENT HEALTHCARE SOLUT
A/I' 128286 06/04/08 955.17 AT&T MOBILITY
ll./P 128287 06/04/08 L247,15 AT&T
A./p 128288 06/04/08 2'78,50 AvmSOME PAGING INC
P./p 1.28289 06/04/08 '7'7.00 BARD DlEDICAL
A/I' 128290 06/04/08 891. 84 BAXTER HEALTHCARE CORP
:A./p 128291 06104/08 4'7,98 JANE BARNET'r
AiI' :1.28292 06/04/08 13, '532.76 BECKDuuq COULTER INC
Jl.lP 128293 06/04/08 325.00 BOS&~T LOCK & liEY INC
l~./P 128294 06/04/08 69,00 BOSTON ~rEXTI:LI~ co, HIC
A/I' .128295 06/04/08 1.48.75 BRACEWELL & GIULIANI L1
AlP 128296 06/04/08 34,9,62 BRIGGS CORPORATION
JAIl? 128297 06/04/08 101.00 RUBY Cl\.N':f(j
A/I' 128298 06/04/08 ')'50,00 COWVlEIJL BJlliKER RUSSEL!J
hIP 128299 06/04/08 2 ( '!28 . 4.2 COMPu'rER Cm~MANlJ CORP OR
h/P 128300 06/04/08 166.80 CONMED CORPOP~TION
AlP 128301 06/04/08 799,60 SUDDENLHfK l1EDIA
UP 128302 06/04/08 ,00 VOIDED
AlP 128303 06/04/08 533,65 'HIE COUNCU.. COI.m\1W
A/P 1283M 06/04/08 2,200,44 C11SI
A/P 128305 06/04/08 65,00 !)!ELISSA CUMPIAN
A/P 128306 06/04/08 1,009,52 SIEMENS REALTHCARE DIAG
A/P 128307 06/04/08 208.06 HELEN DAVIS
A/I' 128308 06/04/08 20.29 AJ1Y DAY
AlP 128309 06104/08 417.38 JANETTE DEBono
A/P 128310 06/04/08 1,049,10 DELL 1~..RKETING L.P.
AlP 128311 06/04/08 58.48 KATHERINE DIETZEL
A/P 128312 06/04/08 12,60 DOl.lN'fOV7N CLEANERS
A/P 128313 06/04/08 200,00 EL CAMPO MEMORIAL HOSPI
A/P. 128314 06/04/08 625,00 FACILITY SPECIALTIES, I
A/P 128315 06/04/08 12,38 FEDER)~ EXPRESS CORP.
AlP 128316 06/04/08 3,758.29 FISHER SCIENTIFIC CaMPA
Il/P 128317 06/04i08 136. DO JOYCE FLl...NNIGAN
A/P i28318 06104/08 5,762.84 FRESENIUS USA lliLNUFACTU
32
MEMORIAL MEDICAL CENTER
CHECK REGIS~~R
06/04/08 THRU 06/04/08
BP1~- -CHECK--- --.. -- ..---------~--- - - - - -- - -- --- --- - -- -- - -..-- .... ...
CODE NUMBER DZ..TE AMOUNT PA1'EE
lION DATE:07/U/OB
rH!E:08:26
PAGE
"
.c
GLCKREG
..-----------..-------.-----------------------------------------.------------------------------------------------------.------------
AlP 128319 06/04/08 200.00 GULF COAST DELIVERY
A/P 128320 06/04/08 3,227.05 GE HEAI,THCARE FIN SRVS
A/P 128321 06/04/08 144. 00 GRAPHIC CONTROLS LLC
1I!P 128322 06/04/08 1,401.27 GULF COAST PAPER COMPAN
A/P 128323 06/04/08 1,184.00 HEALTH FORCE MEDICAL
A/P 12832406/04/08 177,65 HENRY SCHEIN INC..
AlP 128325 06/04/08 84.34 SALLY J HICKL
AlP 128326 06/04/08 82.16 PAT HRANICKY
AlP 128327 06/04/08 831. 29 INFOLAB INC
:AlP 128328 06/04/08 238.08 IVANS
AlP 128329 06/04/08 120.92 JACK L. MARCUS, INC
AlP 128330 06/04/08 750.00 KAva-TV
A/P 128331 06/04/08 8,229.17 LUKER PH.A.ID!ACY ~lANAGEME
AlP 128332 06/04/08 100.00 MEMORIAL MEDICAL CENTER
AlP 128333 06/04/08 3,500.00 AZHAR A. MALIK, M.D.
AlP 128334 06/04/08 19,557.34 MEMORIAL MEDICAL CENTER
A/P 128335 06/04/08 240.00 CARRIE L\:NN ~!ARSHALL
All' 128336 06/04/08 7,552.20 MCBEE ASSOCIATES INC
AlP 128337 06/04/08 718.16 MEDRAD INC
A/P 128338 06/04/08 121. 95 MEMORIAL MEDICAL CENTER
AlP 128339 06/04/08 355.01 MESA LABORATORIES INC
.'A/P 128340 06/04/08 186.68 MERRYX-RAY- SAN .wrONI
.'
All' 128341 06/04/08 181. 67 .DIMC .1!.UXILIARY
lI/P 128342 06/04/08 4,5.96 LINDA DIEYER
All' 128343 06/04/08 1,454.42 MOORE jqALLACE
All' 128344 06/04/08 3,750.00 NUTRITION OPTIONS
All' 128345 06/04/08 1,858.35 PER..SE TECHNOLOGIES
AlP 128346 06/04/08 870.00 ORTHOCLINICAL DIAGNOST
.A/P 128347 06/040108 .00 VOIDED
All' 128348 06/04/08 ,.00 VOIDED
All' 128349 06/04/08 7,831.72 OII/1f;NS " MXiJO!1
All' 128350 06/04/08 150.00 PAtMET1'O GBA
UP 128351 06/04/08 2,592.99 PC l'!.l\LL
All' 128352 06/04/08 412.50 POPULAR LEASING
AlP 128353 06/04/08 35.00 PORT LAVACA WAVE
AlP 1.28354 06/04/08 1,161.2'7 POSITIVE PROMOTIONS
:I;/P 128355 06/04/08 309.00 QUII.L CORPORllUON
AlP 128356 06/04/08 549.15 R G " ASSOCIATES INC
AlP 128357 06/04/08 371. 00 RED HAWK
.AlP 128358 06/04/08 5,930.00 PJUJIOLOGY UNLIMITED
AlP 12835S 06/04/06 7.03 RELIANr ~NERGY SOLUTION
A/P 128360 06/04/08 !ii.66 !IJ1\.RISSA RUBIO
AlP 128361 06/04/08 240.14 RPC REPROCESSING PRonue
AlP 128362 06/04108 14,088.85 REGIONAL CARE, INC
_ AlP 128363 06/04/08 56,56 REGINA JOHNSON
A/P 128364 06/04/08 19.70 PATTI ROEDER
AlP 128365 06/04/08 248.93 SHERWIN vlItLIllMS
1!.IP 128366 06/04/08 176.25 SIGNY SIZER
P.!P 128367 06/04/08 153.41 ST JOHN RECORD PROGRAMS
AlP 128368 06104108 58.00 STRICTLY BUSINESS
AlP 128369 06/04/08 4,918.25 BYSCO .. Slill jl.1ITONIO, LP
33
l'n1E~08:26
1?AGB
GLCKHEG
MEMORIAL MEDICAL CENTER
CHECK REGISTER
05/04/08 THRU 06/04/08
BJ\.l\lK- -CHECK - ___.___ -- - 0- - - -... -. 0.- __ __ - __ - - 0_.. - - - - - ..-- - - --- - -.-.
CODE NWIBER DATE MlOUN"'r PAYEE
RUN Dll'l'E,07 nL/08
__________w_______________________M_____________U_________________~__._____________~----_--N------..--_---------_______.__________~__
A/I' 128370 06/04/08 1, 444 .16 STERICYCLE, INC
A/I' 128371 06/04/08 279.62 T-HED, LLC
A/I' 128372 06/04/08 22,960.02 TEAM REHAB
AlP 128373 06/04/08 1,786.43 TLC STltFFING
AII' 128374 06/04/08 124,862.30 TEXAS CO & DISTRICT RET
A/I' 128375 06/04/08 199.50 TEXAS ELECTRICAL SUPPLY
AlP 128376 06/04/08 914.00 TEXAS GLASS & TINTING
A/P 128377 06/04/08 5,934.94 TEXAS HOSPITAL INS EXCH
A/I' 128378 06/04/08 133.90 TEXAS WIRED MUSIC INC
A/I' 128379 06/04/08 75.75 PATTI THIDIANN
A/I' 128380 06/04/08 104.17 DEBRA TRAMMELL
.A/P 128381 06/04/08 1,375.04 TRI-STATE HOSPITAL SUP I'
AII' 128392 06/04/08 85.00 TRIPLE D SECURITY CORI'O
AII' 128383 06/04/08 170.90 UNIFORM ADVANTAGE
AII' 128384 06/04/08 1,828.28 UNIFIRST HOLDINGS, L.P.
A/P 128385 06/04/08 14,158.33 UNIVERSAL HOSPITAL SERV
AlP 128396 06/04/08 577 . 62 UNIT~D PARCEL SERVICE
AlP 128387 06/04/08 30.60 THE UNIFORM CONNECTION
A/P 128388 06/04/08 118.17 ELViI. VELA
A/I' 128399 06/04/08 330.65 VERIZON SOUT~~~ST
11./'1' 128390 06/04/08 5,157.40 THE VICTORIA ADVOCATE
AII' 128391 06/04/08 377 ,97 WAL~UU<T CO~WNITY
A/P 128392 06/04/08 946,98 Wl'rERl>!},RI: GRAPHICS INC
AlP 128393 06/04/08 126.25 ELIZABETH VmSTBROOK
AlP 128394 06/04/08 456.88 WOLTERS KLUWER HEALTH,
A/P 128395 06/04108 100.00 X-RITE me
AlP 128396 06/04/08 66.68 SHELLY ZlI.VhLA
AlP 128397 06/04/08 131.31 ZnW1ER IJS, INC,.
'ro'rAL8 : 379,072.39
34
RUN DATE:07/11/08
TUlE: 08: 26
MEMORIAL MEDICAL CE~TTER
PAGE 1
GLCKREG
CHECK REGISTER
06/11/08 THRU 06/11/08
BANK--CHECK.. __.. - - - - - - h _ _ _ - - _n_ ____ _ __ _ __ n - - __ - ________u_ ---
CODE Nm~ER DATE .AMO~~ PAYEE
w__w_______________________________________________________~_~_______________________________________~------__~_,___________________M
All' 128398 06/11/08 455.1'7 COASTAL TRAINING TECHNO
A/P 128399 06/11/08 208.98 ALCAVIS HOC LtC
AII' 128400 06/11/08 714.45 PDR
All' 128401 06/11/08 7,615.00 CENTI~UffiK CORPORATION
A/p 128402 06/11/08 4,763.38 AUREUS HEALTHCARE LLC
A/p 128403 06/11/08 24.95 ACE HARDWARE- PORTER'S
All' 128404 06/11/08 290.40 ACTION LUMBER
A/P 128405 06/11/08 94,97 ASPEN SURGICAL PRODUCTS
All' 128406 06/11/08 52.78 CARDINAL HEALTH
A/P 128407 06/11/08 2,066.62 CARDiNAL HEALTH
All' 128408 06/11/08 117.42 AMTEC
A/p 128409 06/11/08 156.30 AQUA BEVERAGE COMPANY
AlP. 128410 06/11/08 122.10 ASCENT HEALTHCARE BOLDT
. All' 128411 06/11/08 115.00 ASpAN
All' 128412 06/11/08 4.59 AUTO pAR'rs I< 11ACHINE CO
All' 12841306/11/08 293.50 AWESOME PAGING INC
A./p 128414 06/11/08 676.44 BARD !!EDICAL
A/P 128415 06/11/08 159.'79 BAUDVILLE
All' 128416 06/11/08 1,406.86 BAXTER HEALTHCARE CORP
All' 129417 06/11/08 45.45 J..i\NE BARNETT
1,IP 128418 06/11/08 46.98 BECKMAN COULTER INC
AlP 128419 06/11/08 1,069.00 CAL COM FEDERAL CREDIT
AlP 128420 06/11/08 30.00 CALHOUN COUl\TTY WAs'rE ~iG
A/P 128421 06/11.108 146.45 RUBY C~.NTU
AlP 128422 06/11/08 8,121.16 GREGORY COVlAR'j', CRNl\.
All' 128423 06/11/08 341. 04 CHA~TNINr. L BETE CO INC
A/I' 128424. 06/11/08 142.50 CONiIED CORPORATION
UP 128425 06/11/08 .00 VOIDED
[,/P 128426 06/11/08 707.04 THE COUNcn Cor.!I?ANY
All' 128427 06/11/08 l2,046.62 CPSI
All' 128428 06/H/08 13.11 DJO,LLC
MP 128429 06/11/08 46,35 DONNA DAVIS
A/P 128([30 061:l1/08 218.16 HELEN DAVIS
AlP 128431 06/11/08 241. 56 DIEBEL OIL CO INC
A/I' 128432 06/11/08 138.77 !~.THERINE DIETZEL
All' 128433 06/11/08 3,883.53 EN'rEX
A/p 128434 06/11/08 1,848.00 FISHER SCIENTIFIC CaMPA
All' 128435 06/11/08 450.00 FORT BEND SERVICES, INC
All' 128436 06/11/08 5,409.09 FRESENIUS USA MANUFACTU
AlP 128437 06/11/08 1,973.80 GREAT AMERICA LEASING C
A/P 128438 06/11/08 504.27 GETINGE llSA
AlP 128439 06/11/08 1,672.24 HEALTH FORCE MEDICA:C,
AlP 128440 06!1l108 189.49 HEALTHMARK INDUSTRIES
.r</P 128441 06/11/08 101. 97 HENRY SCHEIN INC.
AlP 128442 06/11/08 92.92 SALLY J HICKL
AlP 128443 06/11/08 16,051.75 HILL-ROM
AlP 128444 06/11/08 93.48 PAT HRANICKY
All' 128445 06/11/08 1,252,73 INFOLAB INC
AlP 128446 06/11/08 1.42'7.16 INSTITUTIONAL TRUST COM
AlP 128447 06/11/08 29,668.00 ITA RESOryRCES, INC
35
RUN DA'I'E:07/U/08 MEI10F.IAL N15DICAL CENTER
TIME:08:26 CHECK REGISTER
06/11/08 THRU 06/11/08
111\111,- -CHECK- - -- -. ,.... -- -- - -. - -.. -- -- - - ---- -- - -- -- -.. -- -.. - - - - - ..--..-
CODE Ntn1BER DATE ~qOUNT PAYBE
PAGE
GLCRJmG
_~_______________*_________________~_______________________M_________________~__________________________w__w_....w_______..___.._______
"
AlP 128448 06/11/08 344.56 ISOPURE CORP
UP 128449 06/11/08 95.93 JACK L. 11ARCtJS, INC
A/P 128450 06/11/08 181. 76 KeI USA
AlP 128451 06/11/08 5,546.16 LAKESIDE ANESTHESIA PLL
A/P 128452 06/11/08 22,260.85, r,iEMORIAL MEDICAL CE~~ER
A/P 128453 06/11/08 111. 87 !l'1ARKETLAB
A/P 128454 06/11/08 5,546.16 TERRY W MCCLAIN CRNA
A/P 128455 06/11/08 238.60 MEDTRONIC USA, INC.
AlP 128456 06/11/08 1,300.00 MEl10RIAL MEDICAL CENTER
AlP 128457 06i11/08 2,649.00 MERIDIAN PROFESSIONAL S
A/P 128458 06/11/08 1,816.41 MERRY X-RAY- SAN ANTONI
A/P 128459 06/11/08 77.64 MMC AUXILIARY
AlP 128460 06/11/08 71.21 LINDA MEYER
AlP 128461 06/11/08 1,232.00 MARY NEVAREZ, LSW-BSW
AlP 128462 06/11/08 1,496.08 OPEX COI~ICATIONS
A/P 128463 06/11/08 158.24 ON"SITE TESTING SPECIAL
AlP 128464 06/11/08 1,868.75 OUTBURST ADVERTISING
AlP 128465 06/11/08 .00 VOIDED
A/P 128466 06/11/08 9,400.37 OIiENS & HINOR
AlP 128467 06/11/08 1,650.00 PREMIER SLEEP DISORDERS
A/P 128468 06/11/08 237.29 POLYNEDCO INC.
AlP 128469 06/11/08 143.75 POSITIVE PROMOTIONS
A/P 128470 06/11/08 1,000.00 U S POSTAL SERVICE
AlP 128471 OG/H/08 56.50 POWER ELECTRIC
AlP 128472 06/11/08 285.61 PROGRESSIVE DYNAMICS
A/P 123473 06/U/OB 421.70 QUILL CORPORATION
AlP 12B474 06/11/08 262.3S R G &. ASSOCIA'l'BS mc
A/P :L2847~i 06/Ll/08 I60.33 l1ELIlI!I}'I' ENERGY SOLtJ'tWN
A/P 128476 06/11/00 284.81. RENEE DUNAGOliI
AlP 1.2847'7 06/ll/08 166.15 I~RIA D RESE~mEZ
A/P 128478 116/1:l/08 116.'iI REGINA JOHNSON
AlP 128479 06/11/08 500.00 JACKIE SIVER
A/P 12B480 06/11/08 59.26 SHERWIt~ WILLIA!~S
A/P 128481 06/H/08 941. 58 SIEMENS MEDICAL SOLUTIO
A!P 128482 06/11/08 215.05 SjljWj~ ~!A!ZERS
il!P 128483 06/U/OS 340.05 ST JO!~~ RECORD PROGRM1S
AlP 12848'1 06/11/08 :LOS, 6,16,2'7 STRYKER EKWOSCOPY
AlP 128485 06/11/08 4/,367.20 SYBCO - SAN ANTONIO, LIP
A/P 128486 06/11/08 911..17 STNl'E CO!>1PTROLI1ER
A/P 128487 06/11/08 10,000.00 TEMl REHAB
All' 128488 06/11/08 '7; 05i.31 TLC STAFFING
l<!P 1.28489 06/1.1/08 191. 00 TOSHIBA BUSINESS SOLUn
.~./p 128490 06/11/08 41'7.00 THE T SYSTEM. INC.
All' 128491 06/11/08 239.'76 UNIFIRST HOLDINGS
AlP 128492 06/11/08 341. 74 UNIFORM ADVANTAGE
A/P 128493 06/11/08 3,271.22 u~IFIRST HOLDINGS, L.P.
A/P 128494 06/11/08 252.50 UNITED WAY OF CALHOUN C
A/P 128495 06/11/08 118,68 EINA VELA
AlP 128496 06/11/08 101.01 VERIZON SOUTHWEST
~./P 128497 06/11/08 2,650.46 VISA BUSINESS
A/P 128498 06/11/08 357.00 THE VICTORIA COLLEGE
36
MEMORIAL MEDICAL CENTER
CHECK REGISTER
06/11/08 THRll 06/11/08
BANK --CHECK- ..--.... --.. -- -..-. - - .,-... - _.. __n__ --_.. -----.. -...... -.... -- ---
CODE !~!BER DATE ~lOUNT PAYEE
RUN DATE: 07 /11/0B
'rIME:08:26
P.1\.GE
GLCKREG
M~__W__.________~_______________~_._____________________R__________________~__________________________~__~_____M________~_,__________.
A/P 128499 06/11/08
A/P 128500 06/11/08
A/P 128501 06/11/08
AlP 128502 06/11/08
AlP 128503 06/11/08
.A/P 128504 06/11/08
A/P 128505 06/11/08
AlP 128506 06/11/08
AlP 128507 06/11/08
A/P 128508 06/11/08
A/P 128509 06/11/08
TOTALS:
15.00
71. 05
1,149.81
102.01
280.00
37.48
66.66
909.99
28.03
351.97
770.88
308,247.05
VITAL STATISTICS
WALMART Cmll-lUNITY
t'IASTE MANAGEr.IENT
ELIZABETH w~STBROOK
DEBORAH WITTNEBERT
SHELLY ZAVALA
ZIMNER US, INC.
ZONES
ROEDER MICHAEL
'IEYER KARL
VICTORIA SURGICAL ASSOC
37
Pil.GE
GLCKREG
MEMORIAL MEDICAL CE&~ER
CHECK HEGISTER
06/18/08 THRU 06/18/08
BAl\'K -..CHECR - -.. - -.. - - _. _.... --- - -..---..- - - - - - - - - - -- - - - - - -- - -- ....- ---
CODE NL~BER DATE AMOUNT PAYEE
R[~v DATE:07/11/0B
1:'IHE:08:27
______..___________________..______w~__.__._________________w___________~~_________________.______________.______~__M____________
A/P 128510 06/18/08
A/P 128511 06/18/08
A/P 128512 06/18/08
A/P 128513 06/18/08
A/P 128514 06/18/08
A/P 128515 06/18/08
A/P 128516 06/18/08
A/P 128517 06/18/08
A/P 128518 06/18/08
A/P 128519 06/18/0B
A/P 128520 06/18/08
A/P 128521 06/18/08
A/P 128522 06/18/08
AlP 128523 06/18/08
A/P 128524 06/18/08
A/P 128525 06/18/08
A/P 128526 06/18/08
A/P 128527 06/18/08
A/P 128528 06/18/08
All' 128529 06/18/08
A/P 128530 06/18/08
A/P 128531 06/18/08
A/P 128532 06/18/08
A/P 128533 06/18/08
AlP 128534 06/18/08
AlP 128535 06/18/08
A/P 128536 06/18/08
A/P 128537 06/18/08
A/P 128538 06/18/08
AlP 128539 06/18/0B
A/P 128540 06/18/08
A/P 128541 06/18/08
A/P 128542 06/18/08
A/p. 128543 06/18/08
A/P 128544 06/18/08
A/P 128545 06/18/08
A/P 128546 06/18/n8
A/P 128547 06/18/08
A/P 128548 06/18/08
liP 128549 06/18/08
AlP 128550 06/18/08
A/P 128551 06/18/08
A/P 12B552 06/18/08
A/P 128553 06/18/08
AlP 128554 06/18/08
A/P 128555 06/18/0B
A/P 128556 06/18/08
A/P 128557 06/18/08
A/P 128558 06/18/08
A/P 128559 06/18/08
314.14
60.60
30.30
80.80
73.00
.00
.00
50,405.50
32.00
151.91
1,655.29
110.67
30.30
317.20
154.00
1,549.19
71. 71
1,184.80
528,00
108,07
15,734,37
100,00
223. '72
33.84
364.32
'IS .4'i
60.'iO
158.36
265.32
90 .33
494.84
5,832.29
4,285.60
1'; .15
H.90
15,'76
70.65
233.31
138.37
109.62
7,856.62
152.55
208.33
6,900.00
1,254.88
19.00
398.74
50.00
10.08
8,229.17
THE WOODLANDS WA'rERWAY
DONN STRINGO
LINDA STRAKOS
LAUREL DRAEGER
KATIE GORDON
VOIDED
VOIDED
~IERISOURCEBERGEN DRUG
ANITA FRICKE - COtlliTTY C
CARDINAL HEALTH
AMERICAN KIDNEY FUND
AMTEC
NADINE ARNOLD
ASCENT HEALTHCARE SOLUT
BARD MEDICAL
BAXTER HEALTH CARE CORP
JANE BARNETT
BECKMAN COULTER INC
STEPHANI~ CKvAZOS, 1.M.
RUBY CANTU
CPSI
DAVIS & DAVIS, p,e,
HELEN DAVIS
1\lIiY D1\Y
Dn:BEL OIL CO INC
KATHERINE DIETZEL
nI,E PAPER I;, PACKAGUlG
DxllATRONICS CORPO~~TION
ELECTRO CAP I~rBRNATION
BPS, INC,.
RHE'.r'I' FRICKE
FISHER SCIEN~IFtc CaMPA
~'RESENIUS USA D1ANUFA.GTU
BE;TTY GJ\.RZP,
GU1JE' COJ\.8T PAPER COMPiiJ.'J.
Ii E BUTT GROCERY
HEAUfIt CJ\RE WGISnCS I
SALliY J. HICKL
PAT HR}I.NICKY
INtJOSOURCE BUSINESS SOL
IKON FINANCIAL SERVICES
I MNUCOR , INC
INFOIJJ3 INC
INTEGRATED RE\~NUE "~A
VIRGINIA. JONES
KEY SURGICAL INC
VICKY KALISEK
LACKS STORES :mc
LANGUAGE LINE SERVICES
LUKER PHll.RI1ACY D~AGE1.IE
38
RUN DArE:O? /11/08
TIME::08:27
MEMORIAL MEDICAL CENTER
PAGE
GLCI<REG
CHECK REGISTER
06/18/08 THRU 06/18/08
BANK--CHECK- _.. .,....- -..--.. ..-- - - - - - - - - -- -- -- .... h_._. u_.__ --- .---
CODE 1~!BER DATE Al10Ut~ PAYEE
~_______,.~________~._Y___M_____U_.___~_______M~__~_________________________~___w__~,.____~___.__________~__-------------.-----
A/P 128560 06/18/08 35,771.03 MEMORIAJo MEDICAL CENTER
AlP 128561 06/18/08 469.33 ~~LLINCKRODT INC
AlP 128562 06/18/08 68.00 REBECCA MALONE:
A/P 128563 06/18/08 '718.16 MEDW rNC
.1;./P 128564 06/18/08 58.51 [>lES
AlP 128565 06/18/08 1,955.95 MERRY X-RAY- SAN ANTONI
A/P 128566 06/18/08 27.61 MNC AUXILIARY
AlP 128567 06/18/08 72.22 LINDA MEYER
A/P 128568 06/18/08 l29.00 l!J\,RVEY OLASCUAGA
AlP 128569 06/18/08 328.50 OUTBURST ADVERTISING
A/P 128570 06/18/08 .00 VOIDED
A/P 128571 06/18/08 6,496.92. OWENS & HINOR
AlP 128572 06/18/08 63.27 PROGRESSIVE DYNAMICS
A/P 128573 06/18/08 275.00 R G & ASSOCIATES INC
MP. 128574 06/18/08 274.94 RECEIVABLE r~AGEMENT,
A/P 128575 06/18/08 197.76 THE RUHOF CORPORATION
A/P 128576 06/18/08 297.00 SENIOR STANDARD
AlP 128577 06/18/08 80.55 SHERWIN WILLIAMS
A/P 128578 06/18/08 30.30 TRACI SHEFCIK
AlP 128579 06/18/08 72.00 SHIP SHUTTLE TAXI SERVI
AlP 128580 06/18/08 4,587.00 SO TEX BLOOD & TISSUE e
A/P 128581 06/18/08 22.06 ST JOHN RECORD PROGRA}!S
AlP 128582 06/18/08 290.00 STAliFORD VACUUM SERVICE
A/P 128583 06/18/08 197.31 STRYKER SALES CORP
A/P. 128584 06/18/08 4,893.30 syseo - SAN AN1'ONIO, LP
A/P 128585 06/18/08 60.60 I,INDA TIJERINA.
:il./P 128'586 06/l8/08 83,328.00 'l'EX1\S E!~~RGENCY ROOD! SE
A/l? 128587 06/18/08 80.00 T~eCF
AlP 128588 06/18/08 10Ll7 DEBRA 'EM11NELL
}.IP 128589 06/18/08 1,387.60 TRI-ANIM HEALTH SERVICE
:A/P. 128590 06/18/08 1.,382.62 TRI-.S'l'A~rE HOSPITAL supp
A./P .128591 06/18/08 65.96 UNIFOR}j AUVANTAGE
A/P 128592 06/18/08 3,114.68 UNH'IRST HOLDIlIlGS, L. P. .
UP 128593 06/18/08 1,938.84 Ul~IVERSITY OF PHOENIX 0
AlP 128594 06/18/08 461.00 US POSTAL SERVICE
AlP 128!i95 06/18/08 121.71 E)NA VELA.
AlP 128596 06/18/0B 29.95 VEltl!.THON INC
AlP 128597 06/18/08 2,456.4.1- VERIZON SOUTHWEST
AlP 128598 06/18/0B 33.00 'l'HE VIC1'ORIA ADVOCNI'E
AlP 128599 06/18/08 .00 VOIDED
A/P 128600 06/18/08 289.05 \IIAL~jJ\..RT em!JIlUNI1'Y
AlP 128601 06/18/08 181.42 WATEm~KGR~YHICS rNe
UP 128602 06/18/08 1,148.88 GRAINGER
AlP 128603 06/18/08 30.30 YVONNE FELKINS
A/P 128604 06/18/08 104.16 SHELLY ZAVALA
A/P 128605 06/18/08 58.16 ZII111ER US, INC.
AlP 128606 06/18/08 329.34 CHEN TING YEN
A/P .128607 06/18/08 200.00 DURHJ1.M MARIE I
AlP 128608 06118/08 46.05 AOUGHSTEN JOSEPH
A/P 128609 06/1E/08 306.40 AOUGHSTEN JOSEPH
TOTP.LS: 264,884.57
39
MEMORIAL MEDICAL CE~rER
CllE,CK REGISTER
06/26/08 THRU 06126/08
BANK- -CHECK-- ,. ..-- - ..- -.. --- - -- _0. -- - _N.. - 0- 0 ---- - - - -----.... .... - --- ---
CODE NUMBER DATE AMOUNT PAYEE
RUN DA'I'E:07/11/08
'rIME:08:21
PAGE
GLCKREG
M*_~__________~__M__.___._M____W_~____________~_______________~_______~________M'.W__W___~.________~____.___M_________W____~M_~_M~__,_
A/l! 128611 06/26/08 11,559.87 OMNI-PORT LAVACA 07, L.
A/P 128612 06/26/08 30.30 LAUREL DRAEGER
A/I' 128613 06126/08 295.00 AAVIGEN, LtC
A/P 128614 06/26/0.8 295,60 DUSTIN OHNHEISER
.71./1' 128615 06/26/08 2,311.13 AUREUS HEALTHCARE LLC
A/I' 128616'06/26/08 1,055.00 ANTHRO CORPORATION
A/P 12861'7 06/26/08 151.00 AABB SALLS DEPARTMENT
VI' 128618 06126/08 .00 VOIDED
A/P 128619.06/26/08 178.35 ACE HARD~rnRE - PORTER'S
A/I' 128620 06/26/08 492.00 ALCON LABORATORIES INC
A/I' 128621 06/26/08 1,402.71 AIRGAS-SOUTHWEST
All' 128622 06126/08 1,375.00 Al1ASON APPLIANCE SERVIC
Jl'/P .128623 06/26/08 3,935.78 AFLAC
1/1' 128624 06/26/08 1,133.88 CARDINAL HEALTH
A/I' 128625 06/26/08 8.84 AT&T MOBILITY
AlP 128626 06/26/08 438.93 ASPECT MEDICAL SYSTEMS
){/P 128627 06/26/08 426.33 BAXTER HEALTHCARE CORP
AlP 128628 06/26/08 223.50 JANE BARNET'I'
A/P 128629 06/26/08 281. 00 BOSTON SCIENTIFIC CORPO
AlP 128630 06/26/08 1,069.00 CAL COM FEDER~L CREDIT
All' 128631 06/26/0a 860.00 CAD SOLUTIONS, INC
A/P 128632 06/26/08 100.50 RUB Y CliN'l'U
.'4./P 128633 06/26/08 153.78 C1\,~OLINA LIQUID CHEMIST
A/P :1.28634 06/26/08 642.00 CARROLL, SIGN 14ASTERS
A!P 128635 06/26/08 8,121.3.6 GREGORY COWAR'r r CRNA
:A!P 128636 06/26/08 141..28 CITIZ~NS MEDICAL CEN~ER
AlP 1.2863'7 06/26/08 418.80 CON}!ED CORPORl,TION
AI!! 128638 06/26/08 1,032.'71 CPSI
AlP 128639 06/26/08 55,00 I~ErJIBSA CUI~PH.N
AiP 128640 06/26i08 379.03 SIEMENS HEALTHCARE DIAG
fl/P 128641 06/26/08 206,04 HELEN DAVIS
A/P 128642 06/26/08 801,00 DELL it~KETING L,P.
A/P 1.286,13 06/26/08 !i8.03 KATHERINE DIETZEL
A/I' 128644 06/26/08 18,90 DOv~TO\iN CLEANERS
A./P 12864!j 06/26/08 734,50 El::ECUnVE INN
A./p 128646 06/26/08 117 . 04 E~rERPRISE RENT-A-CAR
A/P 12864'7 06/26/08 67.00 EPS, INC.
A/P 128648 06/26/08 55.96 EMERY-PR.71TT CONpANY
A/P 128649 06/26/08 55.70 E~!pI
AlP 128650 06126/08 28.53 FEDERAL EXPRESS CORP.
l,Jp 129651 06/26/08 10,180,00 F.~NAl1 STREET FINANCIAL
A/P 128652 06/26/08 326.87 FIRESTONE OF PORT LAVAC
A!P 128653 06/26!08 5,555.33 FISHER SCIENTIFIC COi~A
A!P 128654 06/26/08 555.67 FORT DEARBORN LIFEINSU
A/P 128655 06/26/08 2,060,16 GE HEALTHC.~E
AlP 128656 06/26/08 371. 28 GARDENLAND NURSERY
A/P 128657 06/26/08 56.06 BETTY GARZA
A/P 128658 06i26/08 28,183.76 GE HEALTH CARE FIN SRVS
A/I' 128659 06/26/08 45.90 GULF COAST PAPER COMP~jJ
~./p 128660 06/26/08 88.87 H E BUTT GROCERY
40
RUN DATE:07/il/08
TH7E:08:2'!
Pil.GE 2
MEMORIAL MEDICAL CENTER
CHECK RtG:tSTER
06/26108 THRU 06/26/08
Bl1.Nl,--CHECK- -..".'..' -- - ..- - - --- -. - - -..--- --- - -- - - ..- - -- ---- - _..- - -.---
CODE ~rulfiliER DATE A}IOUl~T PAYEE
GLCKREG
AlP 128661 06/26108 807.42 HOLOGIC
AlP 128662 06126108 89.39 SALLY J HICKL
AlP 128663 06126108 443.70 PAT HR1iNICKY
AlP 128664 06/26/08 247.36 INDEPENDENCE MEDICAL
AlP 128665 06126/08 317.85 INFOLABINC
AlP 128666 06/26108 1,440.16 INSTITUTIONAL TRUST.CON
AlP 128667 06/26/08 190.55 IVANS
A/P 128668 06/26/08 180.60 J .A. l'JAJORS
A/P 128669 06/26/08 204.83 JACK L. MARCUS, INC
AlP 128670 06/26/08 60.60 DEANN JOHNSON
AlP 128671 06/26108 6,153.71 LABCORP OF AMERICA HOLD
A/P 128672 06126/08 5,546.16 LAKESIDE ANESTHESIA PLL
A/P 128673 06126108 978..86 LIFELINE SYSTEMS INC
AlP 128674 06126108 37.62 LO~~'S HOME CENTERS INC
AlP 128675 06/26/08 22,011. 54 MEMORIAL MEDICAL CENTER
AlP 128676 06/26/08 177 .52 CRYSTAL MOZLEY
AlP 128677 06/26/08 38.37 MARK'S PLUMBING PARTS
AlP 128678 06/26/08 5,546.16 TERRY W MCCLAIN CRNA
AlP 128679 06/26/08 782.40 !.jEDRAD INC
Aip 128680 06/26/08 410.50 MEMORIAL ~mDICAL CENTER
A/P J.28681 06/26/08 487.41 11ETLIFE
A/P 128682 06/26/08 1,021.09 MERIDIAN PROFESSIONAL S
AlP 128683 06/26/08 1'70.00 !1ERRY X-RU. SAN AN1'ONI
A/I' 128684 06/26/08 47.29 lQ1<lC l1.UXILIJIJtY
AlP 128685 06/26/08 54.04 LINDA trlEYER
AlP 128686 06/26/08 226,25 MICRO ASSIST, INC
A/P 128587 06126/08 878.13 [1USTAIN & ASSOCIATES
A/P 128688 06/26/08 1.,551. 57 PER-SE TECHNOLOGIES
AlP 128689 06/26/08 4J .00 rnCHEl,LE NO\T.N\
hiP 128690 06/26108 .00 VOID)~D
A/P 128691 06/26/08 3,780.55 OWENS & InNOR
A/P 128692 06/26/08 15,439.82 PARRISH MOODY & FIKES,
AlP 128693 06/26/08 20.00 PHILIP THOv!llE PHOTOGPillP
lilT' 1286% 05/26/08 1,94'7.00 PORT LAVACl, WAVE
h/P 128695 06/26/08 323.00 QUILL.CORPORl,TION
l>.lP 128696 06/26/08 697.35 pcAAmy'S FLOOR COMP~~'
AlP 128697 06/26/08 J.,795,00 Rp~IOLOGY tmLIMITED
UP 12869B 06126/08 166.1.5 ['!PeRH.. D RESENDEZ
AlP 128699 06/26/08 191. 60 REGINA JOHNSON
AlP 128700 06126/08 124.24 SIEMENS WATER TECHNO LOG
A/P 128701 06/26/08 1,391. 45 SAN ANTONIO EXPRESS-NEW
AlP J.28702 06/26/08 947.58 SIEMENS MEDICAL .SOI~TIO
A/P 128703 06/26/0B 89.87 SMILE MAKERS
AlP 128704 06/26/0B 8,501.00 SO TEX BLOOD & TISSUE C
AlP J.28705 06/26/08 313.00 SPECT~~ LABORATORIES
A/P 128706 06/26/08 1,193.92 STRYKER ENDOSCOPY
A/P 128707 06/25108 4,901.06 SYSCO FOOD SERVICES OF
A/P 128708 06/26108 769.30 TEXAS NURSE LINK
A/P 128709 06126/08 10,107,92 TEAl'l REHAB
A/P 128710 06/26/08 943,33 'nc STAFFING
AlP 128711 06/26/08 23,984.00 TOSHIBA M1ERICA MEDICAL
41
MEMORI~L MEDICAL CENTER
CHECK REGIS/fER
06126/08 TllRU 06/26/08
BANK,. -CHECK- _ _ _ __ __.. - - - _... -- ..- - - .... - -- -.. - n____._ -. .-.. -.. - u ...... - ---
CODE W~~BER DATE .AMOmfT PA\~E
RUM DllJ'E:O'l/11/08
T1ME:08:27
PAGE
GLCKREG
_______MW____________________~___________________~_________~_____________N_______"_A__~___._____M__W________~_.._________~__..M______.,.
A/~ 128712 06/26/08 10,000.00 TOSHIBA AMERICA MEDICAL
A/P 128713 06/26/08 1,956.25 TEXAS GLASS & TINTING
AlP 128714 06/26/08 9,969.00 TEXAS HOSPITAL INS EXCH
AlP 128715 06/26/08 2,367.31 TIGER DIRECT, INC.
A/P 128716 06/26/08 222,20 DEBRA TRAMl>IELL
A/P. 128717 06/26/08 4,265.42 TRI-STATE HOSPITAL SUPP
.~/P 128718 06/26/08 5.95 .TRI-WHOLESALE CO
A/P 128719 06/26/08 3,249.87 ~lTI~ LIFE INS CO OF ftJ1E
AlP 128720 06/26/08 39.96 DNIFIRST HOLDINGS
A/P 128721 06/26/08 212.85 UNIFOID1 ~~VANTAGE
A/P 12872206/26/08 .00 VOIDED
A/P 128723 06/26/08 5,648.52 UNIFIRST HOLDINGS, L.P.
A/P 128724 06/26/08 252.50 UNITED WAY OF CAJJHOUN C
A/P 128725 06/26/08 25.00 UROLITHIASIS LABORP,TORY
A/P 128726 06/26/08 13 6.86 ELVA VELA
A/p 128727 06/26/08 308.54 VERIZON SOUTHWEST
A/P 128728 06/26/08 1,439.75 THE VICTORIA ADVOCATE
AlP 128729 06/26/08 259.38 PAH VILLAFUERTE
AlP 128730 06/26/08 112.44 WAL~UURT COr~TIJNITY
J,/p 128731 06/26/08 291. 28 WATER}UURK GRAPHICS TNC
A/P 128'732 06/26/08 74.74 ELIZABETH ~~STBROOK
A/P 128'733 06/26/08 179.05 GRAINGER
A/p 128734 06/26/08 8,001.00 WINrHROP RESOURCES CORP
A/P 128735 06/26/08 214.05 DEBOillUi WITTNEBERT
All' 128736.06/26/08 63.44 ZIMMER US, INC.
A/P 128737 06/26/08 141.50 TRAILBLAZER HEALTH
Aip 128738 06/26/08 77 .50 PORT LAVACA CLINIC ABBO
A/P 128739 06/26/08 1.,583.00 JOHNSON & ROUNTREE PREM
A/P 128740 06/26/08 1,923.24 JOHNSON & ROliNTRE:~ PRE:M
A/P 128741 06/26/08 1,303.00 HUlfU\.NA
.'f"jp 128742 06/26/08 68.55 PORT LAV1,CA CLINIC ABBO
All' 128'7.13 06/26/08 68.36 BLUE CROSS &; B:GUE SHmL
A/p 128744 06/26/08 14'7.'75 ACCEM'r
AfP 128745 06/26/08 64.58 TODAY'S oP'rION
AII' 128746 06/26/08 933.68 r'!ERITA.Ili! HEAL'rH
AlP 128747 06/26/08 2,903,30 ACCENT
IdP. 128748 06126/08 68.60 PORT LAVACA CLINIC ASBO
AlP 128~49 06/26/08 591. 72 BLUE CROSS & BlJlTE SHIEL
A/P 128750 06/26/08 973.17 BLUE CROSS & BWE SHIEL
A/P 128751 06/26/08 87.96 PORT r~.VACA CLINIC ASSO
A/P 128752 06/26/08 50,00 TRINITY CHRISTENSEN
AlP 129753 06/26/08 128.64 'l'RAII.BLAZER HEAL/rH
TO'tALS: 282,975.21
42
1 %C120
~CRIDI DATE: 07/1S/0B 1.1Ef.10RIAL t4EDICAL. CENTER PP.GE 1
TIME: 10:37 JUNE':ZOO8f>AYROLL.
DeptName Title TotGross RD.te/Yr
- -- - ---- ---- -- - - - - - - - -- - - - - -- - - - - --- - -- - -- - - -- - - - - - -- -- -- -- -- ---- -- - - - -- - --- - ---
ACCOlJNTING DIR I>\ANAGED CARE/AP 324B.00 42224.00
ACCOlJ"NTING PAYROLL CLERK 4137,51 40705.60
ADMINISTRATION ADMIN CLERK 767,25 13624.00
ADlHNISTRATION ADMINIST ASSISTANT 2841.60 36940.80
ADHINISTRATION P.D/lINISTRATOR-C. E. O. 10805.20 134617.60
ADMINISTRATION C.F.O. 6153.60 79996.80
BUSINESS DEVELOPMENT DIR BUSINESS DEVEWP 3857.60 50148.80
BUSINESS OFFICE CASH IER/ SWITCHBOARD 1446.79 20155.20
BUSINESS OFFICE COLLECTIONS CLERK 1248.48 17139,20
BUSINESS OFFICE COLLECTIONS CLERK 1305,85 17056.00
BUSINESS OFFICE DIRECTOR BUS. OFFICE 3424.00 44512.00
BUSIl\1ESS OFFICE INSlJlUINCE COORDINATR 1549,80 20467,20
BUSINESS OFFICE INSURANCE FOLLOW UP 145 D.6 5 . 18886.40
BUSINESS OFFICE HC/MC SECTION LEADER 1798.79 23420.80
BUSINESS OFFICE i1EDICAID BILLING COR 10,41 19572,80 :,
BUSINESS OFFICE MEDICAID COORD 1315.38 17680.00
BUSINESS OFFICE PATIENT P.CCT SUPER\!. 1980.80 25750.40
BUSINESS OFFICE REGISTRATION CLERK 1055,23 16640,00
BUSINESS OFFICE REGISTR.~TION CLERK 1157.00 16640.00
CALHOUN CITY CIHCP COORDINATOR 1705.33 22152.00
CALHOUN CITY PRESCRIPTION CLERK 1492,81 17659.20
CARE PROGRJl.J.1 ADiHNIST ASSISTANT 606 . 04 11564.80
CARE PROGRJlJ4 CARE PROGRAil COORD 2903.04 26956.80
CENTRAL SUPPLY CS TECH 1721.63 22276,80
CLINICP.L SERVICE ADJ{INISTR.~TIO ADMIN DIR CLINIC SRV 6080.00 79040.00
CLINICAL SERVICEADiHNISTRATIO ADMINISTR ASSISTANT 2080.00 27040.00
CLINICAL SERVICE ADMINISTRATIO DIRECTOR OF NURSING 6180,80 80350.40
COilMUNICATIONS E.R. CLERK 1192.76 15600.00
COMMUNICATIONS ER CLERK 13.06 19656.00
COMilUNICi\,TIONS ER CLERK 575.25 7976.80
COMHUNICATIONS ER CLERl( 758.58 17576.00
CPNMUNICATIONS ER CLERK 1246.32 15600,00
COMMlJ"NICATIONS ER CLERK 1253.39 15600.00
CO~lifu'NICATIONS . ER CLERK 1331.28 15953.60
COilMUNICATIONS ER/OP ASSISTP.NT 73.16 16348.80
COilJ1!UNICATIONS ER/OF ASSISTANT 1265.74 17409.60
COilMUNICP,T10NS ER/OUTP~,TIENT 1316.9 5 16728.00
DATA PROCESSmG DIRECTOR OF IT 3904.24 46841.60
Dl\TA PROCESSING I.1. SPECIALIST 3587.09 35568.00
DIALYSIS li"NIT P.DMINISTR.~TIVE ASST 1832.93 25480.00
DIALYSIS UNIT CERT HEMO RN CHP.RGE 5503.36 61588.80
DIALYSIS UNIT LVN 2828.25 36192.00
DIALYSIS UNIT PP,TIENT CARE TECH 224,00 29120.00
DIALYSIS mHT PATIENT CARE TECH 2060.50 22193.60
DIALYSIS UNIT PATIENT CARE TECH 2105.67 2m2.00
DIALYSIS lJ"NIT PATIENT CARE TECH. 227 326 24169.60
DIALYSIS UNIT REG I STEREO IWRSE 4624.51 60320.00
DIP,LYSIS UNIT RN NURSE i'iANAGER 7358.6 5 64147.20
DIALYSIS mHT TECHNICAL SUPERVISOR 255.5B 40892.80
D IETP,RY DIRECTOR 2932.80 38126.40
DIETARY DISHNASHER 944.95 13520.00
DIET~.RY DI SHNASHER 1210.83 15558 40
DIETARY HOSTESS 1063.56 13852.80
DIET~,RY HOSTESS 1084.05 13790.40
43
i ~C120
mtlN DATE: 07/15/08
THill: '10:37
DeptName
DIETARY
DIETARY
DIETARY
DIETARY
EDUCATION
E.'lERGENCY ROOM
EMERGENCY ROOM
EMERGENCY ROOM
EHERGENCY ROOM
EHERGENCY ROOM
EMERGENCY ROOM
EMERGENCY ROOM
EMERGENCY ROOII
EHERGE~)CY ROOII
E.~fERGENCY ROOII
EMERGENCY ROOM
EMERGENCY ROOM
EMERGENCY ROOII
E~jERGENCY ROOM
EMERGENCY ROOM
E~\ERGENCY ROOM
EMERGENCY ROOM
EMERGENCY ROOM
EMERGENCY ROOM
ENERGENCY ROOM
EMERGENCY ROOM
ENVIROWt.ENTAL SERVICES
ENVIRONMENTAL SERVI CBS
ENVIROIJ"MENTAL SERVICES
ENVIRONMENTAL SERVICES
ENVIROIJJIIENTJ>,L SERVICES
ENVIRONMENTAL SERVICES
ENVIRON1!ENTAL SERVICES
ENlIIROJlil.'tENnL SERVICES
ENVIROIJ'MENTJ>,L SERVICES
ENVIROIDfENTAL SERVI CES
ENVIRONMENTJ>,L SERVICES
EiNIROJlil>mNTAL SERVICES
ENVIRONJIIEliTAL SERVICES
ENVIRONNENTAL SERVICES
ENVIRON "MENTAL SERVICES
ENVIRONMENTAL SERVICES
ENVIROIDfENTAL SERVICES
HEALTH INFORW\TION
HEALTH INFORJf.ATION
HEALTH INFORHATION
HEALTH INFOR/ltATION
HEi'.L TH I NFOR,1ItA T ION
HE.~LTH INFORMp.TION
HE.~LTH INFOR),jATION
HEALTH INFOR/l,~IION
HEALTH INFORNJI.TION
HOME HE}>,LTH
HOME HEALTH
HOHE HEALTH
Title
HOSTESS
PM COOK
SHIFT SUPERVISOR
SHIFT SUPERVISOR
EDUCATION D !RECTOR
CUSTOMER SER REP CliA
SR OUT FT ASSIST}>]T
ER OUT- PT ASSIST.liNT
ER/OF ASSISTJ>JiT
ER/OF CLINIC 1J11 TRAM
INN
LVN
OF COORDINATOR
REGISTERED NURSE
REG I STERED NURSE
REGISTERED NURSE
REG I STERED NURSE
REG ISTERED NURSE
REGISTERED NURSE
REG ISTERED NuRSE
REGISTERED NURSE
RN
RN
RN
RN
RN
,UL SHIFT SUPERVISO
MDE
DIR OF PLANT SERVICE
E S AIDE
E.,S. mE
E.S. AIDE
E. S. i\IDE
ENVIRO BERV AIDE
ENVIRO SERV AIDE
ENVIRO SERV AIDE ).IMP
ENVIRO SERVICE AIDE
ENVIRON SERV AIDE
ES AIDE
ES I\IDE
ITS }!P.NAGER
FLOOR TECH
FLOOR TECHNICIJ>J~
CODING SPECIALIST
HI IHAGING & CFSI TP;
HIM }\l>.NAGER
ROI/RIT/DC CLERK
TR/1JiSCRIP IREG PHAPJ1
TRANSCRIPTION LEADER
TRANSCRIPTIONIST
TR}>,NSCRIPTIONIST
TRANSCRIPTIONIST
CERTIFIED NURSE J>,IDE
CNA
CNA
iljEi\lORI.~L MEDICAL' CENTER
DEFP.U1T FORV:AT FR014' DB019
TctGross
112U8
130 7.9 0
1754,20
182 785
4949.22
1285.20
1819.95
1440.75~
1696.94
6971.2B
2820.66
327l.B7
1697,13
1259.63
1811.49
3B52,32
4165.40
4329.57
4382.77
4732.41
6533.99
150 3.2 5
4339.75
473 7.7 5
6321.24
6841.97
1674.16
1323.71
4171.20
1208.08
29938
436.00
1333.17
117U9
1185.36
1248.78
1273.44
1262.61
59.88
1226.52
2365.63
133 4.l B
1154.72
2405.85
173 9.2 0
2880.00
1955.97
1557.63
2]69.46
152 32 B
1755.71
2112.32
1494.29
1232.12
138B.76
PAGE 2
RatE/Yr
14560,OOi
17056.001
22609.60
23129.60
59675.20
14851.20,
17409.601
18720,00',
16640.00
65603.20 "
33176.00
33176.00
22505.6 0'
60320.00
60320.00
60320.00
60320.00
45052.80
48547.20
5B032.00
60320.00
443B7.20
41B49.60
60320.00
57200.00
60320,00
21424.00
130 0 0.0 0
54225.60
14206.40
13000.00
13000.00
].3000.00'
13790.40
14206.110
13395.20
14206.40
13790.40
13000.00
15B70.40
24876.BO
154%.00
13000.00
31033.60
19760.00
37440.00
25708.80
12282.40
30659.20
21964.80
25833.60
26790.40
19260.80
16494.40
1815840
44
1 ~Cl2O
@CRilll' DATE: 07/15j08 ,1EMORIAL IIJEDICAL CENTER PAGE 3
W'E: 10:37 DEFAULT FORi\\AT FROH DB0l9
DeptName Ti tIe TotGross Rate/Yr
- - ~- ---- - - -- - - - - --- -- --- - -- - - - - - - - - -- - - .-- - - - --- --- - - - - - -- - - - -- - ---- - ----- -- - - --
HOME HEALTH CNA/OFFICE ASSISTANT 1398.93 17555.20
HOME HEALTH DIRECTOR 5710.10 67350.40
HOHE HEALTH LICENSED VOCATIONAL 1543.29 16588.00
HOME HEALTH LICENSED VOCATIONAL 2815,51 33176,00
HOME HEALTH INN 2613,58 33508.80
HOME HEALTH PATIENT REC. COCR. 1709.50 21881.60
HOME HEALTH RN Cp.SE l'J\NAGER 4351.98 52291.20
HOME HEALTH RN SUPERVISOR 5337,13 62691.20
HIDWI RESOURCES/PUB. RELATIOlIS DIR HUJlWI RESOURCES 3497.60 45468,80
ICU REG I STERED NURSE 560,50 60320,00
lCU REGISTERED NURSE 1878.13 60320.00
lCU REG I STERED NURSE 407 8.0 5 49774,40
ICU REGISTERED NURSE 4551.4 6 57200,00
ICU REGISTERED NURSE 5396,72 51521.60
ICU REGISTERED NURSE 6420,97 60320.00
ICU RlI 1388.76 60320.00
lCU RN 4449.23 56409.60
lCU RN 4458.19 60320.00
lCU RN 6700,81 55494.40
ICU RN 8650:34 60320.00
ICU UNIT HANAGER 5680.07 62129,60
ICU UNIT SECRETARY 10.85 20488.00
INFECTION CONTROL IC-EH-RM-UR DIRECTOR 5557.70 63523.20
LABORATORY LAB ASSISTANT 1469,81 1713920
LABORATORY LAB ASSISTANT 1498.46 17139.20
LABORATORY LAB ASSISTANT 1753.01 19760.00
LABOR~TORY LAB ASSISTp.NT 3431.85 24065.60
LABORATORY jJAB DIRECTOR . 5528.51 52499.20
LABORATORY L1>.B SECRETARY 1800.05 23129.60
LABOR~TORY MEDICAL LAB TECH 253.99 36088.00
L.~BORATORY ~lEDICAL jJAB TECH 270 1.2 5 27040.00
L1>.BORJl.TORY JI\ED I CAL LAB TECH 274 9.3 8 27040.00
LABORJl,TORY MEDICAL LAB TECH 340 9.15 35880.00
LABORATORY HEDICAL TECHNOLOGIST 4357.47 40102.40
LABORATORY HLT 307.99 345 0 '7.2 0
LABORATORY m 569.72 20789.60
LABORATORY 'IT 3291.05 38916.80
. LABORATORY HT 3385.52 42182.40
L1>.BORATORY HT 3805,22 42785.60
LT\BORATORY PIT 4807.42 57262.40 .
~\AINTENANCE DEPART,mNTAL ASSIST 2142.13 27040.00
MAINTENANCE GR01J1iDSKEEPR/PAINTER 1719,21 22068.80
MAINTENANCE PLAN] OPS SPEWLIST 2432.91 21424.00
MAINTENANCE PLJllH OPS SUPERVISOR 38i7.12 44137.60
II,ED/SURG CERTIFIED NURSE AIDE 1939.92 19448.00
'lED / SURG CERTIFIED NURSE MDE 1970.41 16515.20
M'ED/SURG CERTIFIED NURSE AIDE 20BB.46 20945.60
'lED/ SURG CNA 1346.38 18720.00
'lED I SURG GRADUP.TE NURSE 2136.25 41225.60
MED / SURG GVN 1749.74 23857..60
'lED/SURG LVN 19 2.2 5 31200.00
II:ED / SURG LVN 1750.38 31200.00
MED / SURG LVN 1950.14 26873.60
MED/SURG L\lN 2931.20 33488.00
HED/SURG LVN 3190.21 32240.00
45
1 ~Cl2O
~CRIl!! DATE: 07/15/0B
TIME: 10:37
~,~~J.lORIAL M~DICAL CENTER
DEFil,liLT FORH.!,T FROj'IDBOI9
F.~GE 4
DeptName
Title
TctGIOSS
Rate/YI
lIED/ SURG INN 3315.26 31200.00
MED/SURG REGISTERED NURSE 2032.50 60320.00
plED! SURG REGISTERED NuRSE 3889.76 60320.00
MED/SURG REGISTERED NURSE 4451.20 47132.80
MED/SURG REGISTERED NURSE 4583.76 60320.00
MED/SURG REG I STERED NURSE 5053.14 60320,00
MED / SURG REGISTERED NURSE 7951.80 50005.20
llED / SURG REGISTERED NuRSE 8105,77 60320.00
HED / SURG RN 2810.75 60320.00
HED! SURG RN 403 5.5 8 42452.80
MED / SURG RN 4674.51 60320.00
HED / SURG RN 4744.25 60320.00
NED/SURG RN 5071.00 60320,00
lIED / SURG mm CLERK/ ACTIVITY l53 9.8 5 19136.00
HED / SURG mm J/J1.NAGER 5100.32 62129.60
MED / SURG lJ1HT SECfiqARD CLERK 41OJ5 9984.00
MED / SURG mm SECRETARY 1550.63 16640.00
OBSTETRI CS INN 1897.33 31200.00
OBSTETRICS LVN 2094.56 28662.40
OBSTETRI CS LVN 3347.22 32240.00
OBSTETRI CS O.B. UNIT MANAGER 5073.85 60320.00
OBSTETRI CS PNT 591.69 24960.00
OBSTETRI CS REGISTERED NURSE 4554.38 60320.00
OBSTETRI CS REGISTERED NURSE 4569.71 53851.20
OBSTETRICS REGISTERED NURSE 8701.59 55494.40
OBSTETRICS RN 371.50 60320.00
OBSTETRICS RN 3165.07 60320.00
OBSTETRICS RN 4836.38 60320.00
OBSTETR I CS RN 5301.58 54704.00
OBSTETRICS RN - NuRSERY SUPR 7095.44 62129.60
PHAR1fJ\CY LVN-CPhT 10BOO 33280.00
PHARNACY REG PHAR,\U1CY TECH 186312 27539.20
PHARM.ACY REGIST PHi',RM TECH 930.26 33217.60
PHARl1.ACY REGIST PHl1RViACY TECH 2785.08 27996 80
PHii.RJ1.ACY SUPR LV1i REG PhT 3090.99 39977.60
PHYSICAL THERAPY ASST PHYSICAL THER 3718.99 50148.80
pHYSlm THERAPY PT. TECHNICl.i\N 371.00 i4560.00
PHYSICAL THERAPY P. T. TECHNICIAN 87938 15600.00
PHYSIC,AL THERAPY p ,T, TECHNICI.AN 1191.02 16598.40
pHYSIC}i.L THERAPY PT. TECHNlmJi 136 2.0 2 18761.60
PBYBIC}i,L THERJWY PT )l,SSISTANT 549.88 27716.00
PHYSICAL THERAPY PT SEC/RECEPTIONIST 1705.60 22172.80
PHYSICAL THERAPY n TECHNICIAN 1067. ;1 12542.40
PURCHASING p,BST PURCHASING ,AGEti 1501.01 19760.00
PURCHASING DIR MATERIALS ~lGNT 348UO 45302.40
PURCHASING SUPERVISOR- pURCH/CS 2817.60 36628.80
QUALITY ASSURANCE PI p.SST/CLIN CBG .AUD 1907.27 26228.80
QUALITY ASSURANCE UR NURSE 383 6.4 B 50585.60
RADIOLOGY CLERK 211.8 8 15600.00
RJ>,DIOWGY DIRECTOR- RJ>,DIOLOGY 5893.02 68744.00
PuADIOLOGY MEDICAL SONOGR.APHER 4994.13 64188.80
RADIOI.OGY RAD TECH 986.05 40019.20
RADIOLOGY RADIOWGICil,L TECH 1000.48 40019.20
R.ADIOLOGY RJ>,DIOLOGICi'.L TECH 1062.50 52000.00
RJ>.DIOUJGY R.ADIOLOGICF,L TECH 3630.75 40726.40
46
1 ~Cl2O
~CRW DATE: 07/15/08
TIME: 10:37
II,EMORIl>,L MEDICAL CENTER
DEFAULT FORMAT FROM DE01S
P F.GE 5
DeptName
Ti tIe
TotGross
Rate!Yr
RADIOLOGY R.~DIOLOOlCAL TECH 3729.04 50939.20
RADIOLOGY R.~DI01OGICAL TECH 460 1.7 0 56451.20
RAD IOLOGY R.~DIOWGICA1 TECH 4616.85 54433.60
RAD IOLOGY RADIOWGY TECH 1104.36 52000.00
RADIOLOGY RADIOWGY TECH 2029.82 40019.20
RADIOLOGY RADIOLOGY TECH 3598.49 45427.20
RADIOWGY RADIOLOGY TECH 476 8.6 9 46425,60
RADIOLOGY R.~DIOWGY TECH. 2405,85 22827.60
RADIOL.oGY RADIOWGY TECH. 6282,61 66206.40
RADIOLOGY RECEPT / SECRETARY 1711.64 21528.00
Revenue Management CHARGE AUDIT ANALYST 230 B.2 5 29120,00
Revenue ilanagement CHARGEMASTER ANALYST 2144,98 30888.00
SECURITY SECURITY OFFICER 167.12 8216,00
SECURITY SECURITY OFFICER 396.96 15641.60
SECURITY SECURITY OFFICER 145 8.05 15953,60
SECURITY SECURITY OFFICER 1474.14 16432,00
SECURITY SECURITY SUPERVISOR 1891.20 23129,60
SOC WORK/DIS PLAN DIRECTOR 4944.00 64272.00
SURGERY LVN 2829.57 30680.00
SURGERY LVN 3081.60 33862.40
SURGERY LVN/SCRUB NURSE/Om 2388,42 33592,00
SURGERY o R AIDE 1494.00 16640.00
SURGERY o R TECH 2241.4 8 23316.80
SURGERY o R TECH (CERTIFIED) 2026.03 25521.60
SURGERY OR NURSE MANAGER 538 6.2 8 67558.40
SURGERY OR SUPERVISOR 4201.06 52291.20
SURGERY REGISTERED NURSE 3880.50 60320.00
SURGERY REG I STERED NURSE 4440.23 50918,40
SeRGERY RN 2296.50 60320.00
SURGERY RN 4587.25 60320.00
SURGERY RN 4814,16 57678 .40
StJ'RGERY RN/PACU SUPERVISOR 4692.12 60902.40
TRJl.NSPORTi'.TION COURIER 1243.20 16161.60
Grand totals 693407.94 9031426.80
Total lines = 252
47
48
CIHCPMONTHL Y FINANCIAL/ACTIVITY REPORT
COUNTY NAME
Calhoun
:il.
"REPORT MONTHIYEAR
.,
July-20GB
j,Application I Case D*a
CASES
5
19
15
lications Ap roved Durin . Report Month
, 2. A lications Denied Durin Report Month
. 3. Active Cases Denied During Report Month
H. Creditable Expenditur~s During Report Month
1. Physician Services
2. Prescription Drugs
3. Hospital, Inpatient Services
4. Hospital, Outpatient Services
5. Laboratorv I X-Ray Services
6. Skilled Nursing FacHir.t S!3rvice~.
I:. Fa!J)}I:r Planning _____,_
,
$
$
$
$
il
f
. $
-+---'-~~'---~
$
$
1-.
~-
$ . 179,082.48
---~~ . _..._-~--~ . -.".
CIHCP Refund $._
. . ~., -_......--..:.-~--_._-~...
_,,~Eq~~ (=) R~~~T MQ...,,!TH TO~f\LJ_"~_.-~_=-===-=__ ~ :179~~2.48
Subtotal
---.
FISCAL YEAR
TOTAL
."
~1 ,209,897,92
~,jJ/l)J-till (~v '-1/1 C-C~('Af.vto
Signature of Person Submitting Reporti
7/11/2008
Date
[ Pri~t Nam;-~nd liNe
Monica Esd;;~--. --~-==SiH6p"Q:~pr~il1at~1
49.
REQUEST BY LONE STAR LAND PARTNERS TO ALLOW THE RELEASE OF THE
CONSTRUCTION BOND HELD BY CALHOUN COUNTY FOR BLUE HERON SUBDIVISION
ROADS AND REPLACE WITH A MAINTENANCE BOND:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve
the request by Lone Star Land Partners to allow the release of the Construction Bond held by
Calhoun County for Blue Heron Subdivision Roads and replace with a Maintenance Bond.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
G&W
ENGINEERS, INC.
205 W. Live Oak Port Lavaca. Texas 77979 (361) 552-4509 Fax (361) 552-4987
,
',.-
July 9.2008
.........'-. ...-_..~
... --....-.
Commissioner Galvan
County Road 101
Port Lavaca. Texas 77979
Via E-Mail cclJct1@cableone.net
.~_\
./
i
I
RE: Blue Heron Subdivision
Commissioner Galvan:
. .
The developer of Blue Heron Subdivisiol1. Lone Star Land Partners, is requesting that
the construction bond for the roads be released from the County. They will replace the
construction bond with a maintenance:i bond. The roads are complete and were
constructed according to County specifications. Mr. Graves told me that you had visited
the site and that you did not have any problems. He also told me that he would get the.
street signs installed.
Attached herewith are copies of the laboratory test results for the road sub-base and
base materials which indicate that the specifications were met. Those that show failing
tests were retaken after the contractor corrected the area. For your information. there is
approximately four tenths of a mile of roads within the subdivision.
Your assistance with this will be greatly appreciated and thank you for your time, please
contact me if you have any questions.
Sincerely.
G & W Engineers. Inc.
~~A~
VictorE. Fred~n. P.E.
Project Engineer
Engineering
.
Arch itecture
.
Planning
.
Surveying
G&W
ENGINEERS, I~C.
205 W. Live Oak Port Lavaca, Texas 77979 (361) 552-4509 Fax (361) 552-4987
.~.
,'}--
-.- ---~ -:-_-"..-~..
July 9, 2008
----"...- '---
~----~-
....---~
Commissioner Galvan
County Road 101 ,
Port Lavaca, Texas 77979
Via E"Mail
--....-~-....~
, -~--..._..
RE: Blue Heron Subdivision
Commissioner Galvan:
The developer of Blue Heron Subdivision, Lone Star Land Partners, is requesting that
the construction bond for the roads be released from the County. They will replace the
construction bond with a maintenance bond. The roads are complete and were
constructed according to County specifications. Mr. Graves told me that you had visited
the site and that you did not have any problems. He also told me that he would get the
street signs installed.
Attached herewith are copies of the laboratory test results for the road sub-base and
base materials which indicate that the sp$cifications were met. Those that show failing
tests were retaken after the contractor corrected the area. For your information, there is
approximately four tenths of a mile ofroads within the subdivision.
Your assistance with this will be greatly appreciated and thank you for your time, please
contact me if ~ou have any questions.
Sincerely,
D~.'nc.
David Hargus
Project Manager
Engineering
.
Architecture
.
Planning
.
Surveying
~},
T.S.I.
LABORATORIE$,INC.
" 1810 SOUTH LAURENT
VICTORIA, TEXAS 77901
PHONE (361) 578-6933
.1
REPORT OF FIELD COMPACTION TESTS
~ !
fo:Lone Star Land Partners, LLC ,
20351 Hwy 6
Manvel, TX 77578
File No.: L-2743-07
Lab No.: 1-24289
Date: 1 0/24/01
Project: Blue Heron Subdivision
Port Lavaca, TX
BY: AS
Test Soil Percent Dry Percent
t&. Location Elevation hQ. Moisture Del1sitv DEmsitv
1 Lot 28 East Side Subgrade B 23.7 90.2 92.4
2 Lot 28 Middle Subgrade B 20.5 90.9 93.1
3 Lot 28 West Side Subgrade B 20.5 83.9 85.9
4 Lot 10 East Side Subgrade B 24.1 90.7 92.9
5 Lot 10 Middle Subgrade B 23.3 88,8 90.9
6 Lot 10 West Side Subgrade B 22.1 94.5 96.8
PROCTOR: B)Gray Clay w/lime
97.6 PCF @ 22.4%
REMARKS: Test 1-5 do not meet specifications.
i~~'
COPIES: lone Star - R Roberts
S Graves
G & W Engineers
.,
T.S.I.
LABORATORIES, INC.
1810 SOUTH LAURENT
VICTORIA, TEXAS 77901
PHONE (361) 578-6933
REPORT OF FIELD COMPACTION TESTS
To: Lone Star Land Partners, LLC
20351 Hwy 6
Manvel, TX 11578
File No.: L-2143-07
Lab No.: T-24290
Date: 10/25/07
Project: Blue Heron Subdivision
Port lavaca, TX
BY: AS
Test Soil Percent Dry Percent
No. Location Elevation ~ Moist~ Densitv Oensitv
AM
1 Lot #13 West Side Subgrade C 25.4 81.9 96.4
2 Lot #13 Middle Subgrade C 25.5 90.2 a9.0
PM
3 Cul-de-sac Entrance Subgrade C 28.8 85.1 93.4
4 Cul-de-sac Entrance Center Subgrade C 28.9 88.0 96.6
5 Cul-de-sac End of Road Subgrade C 26.3 85.6 94.0
6 Cul-de-sac End of Road Center Subgrade C 23.2 94.7 104.0
7 On Road Lot 15-16 Center Subgrade C 26.8 90.0 98.8
8 On Road Lot 15-16 West Subgrade C 26.3 91.6 100.5
PROCTOR: C)Gray Clay wllime
91.1 PCF@29.7%
REMARKS: Tests # 3 & # 5 do not meet specifications.
New Proctor sample was taken due to low t~sts
on 10/24/07.
COPIES: Lone Star - R Roberts
S Graves
G & W Engineers
~~.
T.S.I.
LABORATORIES, INC.
1810 SOUTH LAURENT
VICTORIA, TEXAS 77901
PHONE (361) 578-6933
REPORT OF FIELD COMPACTION TESTS
To: Lone Star Land Partners, LLC
20351 Hwy 6
Manvel, TX 71578
File No.: L~27 43~07
Lab No.: T-24336
Date: 10/26/07
Project: Blue Heron Subdivision
Port Lavaca, TX
BY: AN
Test Soil Percent Dry Percent
No. Location Elevation 1.0. Moisture Densitv Densitv
1 8ta 1+00 Right 2' off Curbllne Lime 8ubgrade C 28.7 89.1 97.8
2 8ta 1+00 Centerline Lime $ubgrade C 28.1 86.9 95.4
3 Sta 1+00 Left 2' off Curbline Lime Subgrade C 30.7 88.4 97.0
4 8ta 5+00 Right 2' off Curbline lime Subgrade C 30.1 87.3 96.9
5 Sta 5+00 Centerline Lime Subgrade C 28.8 87.2 95.8
6 Sta 5+00 left 2' off Centerline Lime Subgrade C 30.8 89.3 98.0
7 8ta 0+00 Right 2' off Curbline Lime Subgrada C 26.8 92.6 101.7
8 Sta 0+00 Centerline Lime Subgrade C 27.3 91.2 100.1
9 Sta 0+00 Left 2' off Curbline Lime Subgrade C 27.8 92.0 101.0
10 Sta 4+50 Right 2' off Curbllne Lime Subgrade C 26.0 95.0 104.3
11 Sta 4+50 Center Lime Subgrade C 28.5 91.7 100.7
12 Sta 4+50 left 2' off Curbllne Lime 8ubgrade C 28.1 88.9 97.6
13 Sta 10+00 Right 2' off Curbline Lime Subgrade C 28.6 87.6 96.2
14 Sta 10+00 Centerline Lime Subgrade C 27.5 90.5 99.4
15 Sta 10+00 Left 2' off Curbline Lime Subgrade C 27.0 90.6 99.4
PROCTOR: C)Gray Clay wllime
91.1 PCF@ 29.7%
REMARKS: Tests meet specifications.
~~.
COPIES: Lone Star - R Roberts
S Graves
G & W Engineers
.A f. .
T .5.1.
LABORATORIES, INC.
1810 SOUTH LAURENT
VICTORIA, TEXAS 77901
PHONE (361) 578-6933
REPORT OF FIELD COMPACTION TESTS
To: Lone Star Land Partners. LLC
20351 Hwy 6
Manvel, TX 77578
File No.: L-2743-07
Lab No.: T-24861
Date: 12/18/07
Project: Blue Heron Subdivision
Port Lavaea, TX
BY: CO
Test Soil Percent Dry Percent
No. Location Elevation 1.0. Moisture Densitv Densitv
Blue Heron St. North
1 Blue Heron 51. North Station 0+00 Left Quarter Pl. rop of Sase E 7.6 134.0 100.2
2 Blue Heron st. North Station 0+00 Center TOp of Base E 6.7 134.6 100.7
3 Blue Heron St. North Station 0+00 Right Clyarter Pt. lOP of Base E S.4 133.8 100.1
4 Blue Heron St. North Station 5+00 Left Quarter Pl. Top of Base E 7.4 135.8 101.6
5 Blue Heron St. North Station 5+00 Center i lOp of Base ~ 7.6 133.5 99.9
6 . - . ~ Top of Base E 132.1 98.8
Blue Heron St. North Station 5+00 Right Quarter pt. 6.4
7 Blue Heron 51. North Station 11 +00 Left Quarter Fil. Top of Base E 7.1 133,2 99.7
8 Blue Heron st. North Station 11 +00 Center top of Base E 8.3 133,6 100.1
9 Blue Heron 51. North Station 11 +00 Right Quarter Pl. top of Base e 6.8 133,6 99.8
10 Blue Heron St. North Station 113+00 Left Quarter Pt. Top of Base E 6.4 132.8 99.4
11 Blue Heron 5t. North Station 113+00 Center Top of Base E 6.8 131.4 98.3
12 Blue Heron St. North Station 113+00 Right Quarter Pl. Top of Base E 6.8 134.0 100.2
13 Amber Jack Dr. 5+00 Left Quarter Pl top of Base E 10.1 123.0 92.0
14 Amber Jack Dr. 5+00 Center top of Base E 9.9 122.1 91.3
PROCTOR: E)CW&A Base With Flyash
133.2 PCF @ 7.5%
ii
R~MARK$:Tests # 13 & # 14 do not meet specifications.
All other areas are acceptable.
~~'
COPIES Lone Star - R Roberts
S Graves
G & W Engineers
"'~...'-
i, .. I. t
T .8.1.
. . . LABORATORIES, INC.
1810 SOUTH LAURENT
VICTORIA, TEXAS 77901
PHONE (361) 578~6933
REPORT OF FIELD COMPACTION TESTS
To: Lone Star Land Partners, LLC
20351 Hwy 6
Manvel, TX 77578
File No.: L-2743-07
Lab No.: T ~24868
Date: 12/19/07
Project: Blue Heron Subdivision
Port Lavaea, TX
BY: CO
Test SoIl Percent Dry Percent
~ Location Elevation !..Q.. Moisture Densitv Densitv
Blue Heron St. North
1 Amber Jack St. 5+00 Right Quarter Pt. fop of Base E 8.7 127.0 95.1
2 Amber Jack 51. 5+00 Center Top of Base E 8.4 127.3 95.3
3 Amber Jack St. 5+00 Left Quarter Pt. Top of Base E 7.5 127.1 95.2
4 Amber Jack St. 1+00 Right Quarter pt. Top of Base E 7.1 133.9 100.3
5 Amber Jack St. 1+00 Center fop of Base e 7.2 131.1 98.2
6 Amber Jack St. 1+00 Left Quarter pt. Top of Base E 7.5 135.2 101.2
PROCTOR: E)CW&A aase With Flyash
133.2 PCF @ 1.5%
ReMARKS: Tests meet specifications.
~~.
COPIES Lone Star - R Roberts
S Graves
G & W Engineers
REQUEST BY D.H. TEXAS DEVELOPMENT FOR DRAWDOWN OF CASH DEPOSIT HELD
'I
BY THE COUNTY AS SECURITY FOR INFRASTRUCTURE AT THE SANCTUARY AT COSTA
GRANDE, PORT O'CONNOR, TEXAS:
A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to approve
II .
the request by D.H. Texas Development for drawdown of cash deposit held by the County as
Security for Infrastructure at the Sanctuary at Costa Grande, Port O'Connor, Texas.
Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
.
.0-
RESOLUTION OF THE
'I
COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS
APPROVING DRAW DOWN FOR D.H. TEXAS DEVELOPMENT, L.P.
~HEREAS, the Calhoun County ~ubdivision Regulations require a Sub-divider
of Land to post appropriate financial security for 110% of the construction costs of
certain infrastructure proposed in a Final Plat, as a condition for the filing of a Final Plat
of record by the Calhoun County Commissioner's Court; and,
WHEREAS, the Calhoun County Commissioner's Court approved the Final Plat
of The Sanctuary Subdivision, Phases 1 and 2 on March 9, 2006; and,
WHEREAS, the Calhoun County Commissioner's Court approved D.H. Texas
Development, L.P.' s financial security in the form of a cash deposit in the amount of
$7,736,698.00 in two separate payments of$4,819,850.00 (Phase 1 on May 11,2006) and
$2,916,848.00 (Phase 2 on August 16,2006); and,
WHEREAS, D.H. Texas Development, L.P., the Sub-divider of The Sanctuary
requests from the Commissioner's Court permission to draw down a portion of the cash
deposit because it has completed a portion of the work as certified by Tom Schmidt, PE
of Urban Engineering; and,
WHEREAS, the Calhoun County Subdivision Regulations allow for this draw
down; and,
WHEREAS, Tom Schmidt, P.E. of Urban Engineering has certified Pay
Estimates ending June 30, 2008 for Mercer Construction Company for water, sewer and
drainage improvements in the amount of $205,362.92. Further, Tom Schmidt, P.E. of
.
.
Urban Engineering has certified that the streets are complete and the Contractor for the
streets has been paid in full, including retaipage;
NOW THEREFORE, BE IT KNOWN:
The Calhoun County Commissioner's Court hereby approves D.H. TEXAS
!,I
DEVELOPMENT, L.P.'S request to draw down a portion of the cash deposit held in
escrow with the Calhoun County Treasurer in the amount of $153,406.10, which is 90%
of the approved pay estimates, adjusted for the actual costs of construction.
The Calhoun County Commissiop.er's Court further approves D.H. TEXAS
DEVELOPMENT, L.P.'S request to draw down all amounts of the cash deposit held in
escrow with the Calhoun County TreasUler with respect to the estimated cost of the
construction of streets in the Sanctuary Subdivision as follows:
Funds deposited as cash security for streets: $3,669,798.00
Funds drawn down for streets to date: $3,069,618.84
Subtotal of Funds Eligible td withdraw
Because of completion: $ 600,179.16
Accrued Interest on Funds attributable to Streets: $ 266,328.76
Ii
Amounts requested this draw down (shown above) $ 153,406.10
TOTAL AMOUNT FOR DRAW I?OWN #13: $1,019,914.02
(Water and Sewer Improvements and Final Street Draw)
The Calhoun County Commission~r's Court further ORDERS that the remaining
financial security as evidenced by said cash deposit shall remain deposited with the
Calhoun County Treasurer in escrow to ensure the completion of certain infrastructure as
2
,
.,
depicted in the Final Plats. The sum remaining on deposit following the draw down
if
approved herein is $742,776.83, plus any accrued interest on those amounts.
PASSED, ADOPTED AND APPROVED, on this 24th day of July, 2008.
'\.~..;;;; ,
...i!__"",~
~ .,s;
~~
~.~ ATTEST:
=~
-,..
-.... -
~ ;. ANITA FRICKE
~~ ~
-:';'J,. CALHOUN COUNTY CLERK
"'~i~:~~
. ~ .'11 I
'.
\\\'~lJ) 1JaJ. ..ill, Dqnl~T
3
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RECEIVED
JUL 1 8 200B
July 17,2008
Mike Pfeifer
Calhoun County Judge
RE: . U.E. Job No. E15604.04
The Sanctuary Subdivisions _.
Port O'Connor, Calhoun County, Texas
Kenneth W. Finster
County Commissioner
County of Calhoun Precinct 4
P. O. Box 177
Seadrift, Texas 77983 .
Dear Commissioner Finster:
Please be advised that D. H. Texas Development, L.P. has completed the roads in The Sanctuary
Subdivisions. The roads constructed, despite the fact that most all are private, far exceed the minimum
requirements of the Calhoun County Subdivision Regulations.
lalso certify that the contractor that completedtbe roads has been paid in full and has provided D. H. Texas
Development, L.P. a final release ofliens.
If you have any questions regarding this matter, please advise.
s~
-..........."
. --f,. OF]': '\
~:..~.. . . - . . .~'\\
; otJ..' * .~\S' '.
,* " *t.
, * : . '. *'
,... ~............... .....i
{THOMAS A. SCHMIDT I
,.. :.... ............ .....J
"~' 39213 .-'Hi '
\ ...t!PENS~~~/
\" rONAl. ~-_..t'"
,,'=a.,.....~~....-
Thomas A. Schmidt, P.E.
T AS/bjh
xc: Anne Marie Ode fey
Roberts, Roberts, Odefey & Witte
P. O. Box 9
Port Lavaca, Texas 77979_
. P A. j- D JUL 18 2008
(361)578-9836 · Fax (361)576-9836 2004 N. Commerce · Victoria, Texas 77901
TEXAS DEPARTMENT OF STATE HEALTH SERVICES (DSHS) CALHOUN COUNTY
HEALTH DEPARTMENT (CCHD) CONTRACT NO. 2009-028077, IN THE AMOUNT OF
$37,088:
A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to approve
the Texas Department of State Health Services (DSHS) Calhoun County Health Department
(CCHD) Contract No. 2009-028077, in the amount of $37,088. Commissioners Galvan, Lyssy,
Fritsch, Finster and Judge Pfeifer all voted in favor.
il
.....>4.
-...!'"
t~
DEPARTMENT OF STATE HEALTH SERVICES
This contract, number 2009-028077 (Contract), is entered into by and between the Department
of State Health SerVices (DSHS or the Department), an agency of the State of Texas, and
CALHOUN COUNTY HEALTH DEPARTMENT (Contractor), a Government Entity,
(collectively, the Parties).
1. Purpose of the Contract. DSHS agrees to purchase, and Contractor agrees to provide,
services or goods to the eligible populations as described in the Program Attachments.
2. Total Amount of the Contract and pavdtent Method(s). The total amount of this Contract
is $37,088.00, and the payment methodes) shall be as specified in the Program Attachments.
3. Fundin2 Obli2ation. This Contract is contingent upon the continued availability of funding.
If funds become unavailable through lack of appropriations, budget cuts, transfer of funds
between programs or health and human servid:es agencies, amendment to the Appropriations Act,
health and human services agency consolidati~m, or any other disruptions of current appropriated
funding for this Contract, DSHS may restrict, reduce, or terminate funding under this Contract.
4. Term of the Contract. This Contract begins on 09/01/2008 and ends on 08/31/2009. DSHS
has the option, in its sole discretion, to rEinew the Contract as provided in each Program
Attachment. DSHS is not responsible for paYment under this Contract before both parties have
signed the Contract or before the start date of the Contract, whichever is later.
a. Core Contract (this document)
b. Program Attachments:
2009-028077-001 RLSS-LOCAL!PUBLIC HEALTH SYSTEM
C. General Provisions (Sub-recipient)
d. Solicitation Document(s), N/A
e. Contractor's response(s) to the Solicitation Document(s). N/A
f. Exhibits
i
,
Any changes made to the Contract, whether by edit or attachment, do not form part of the
Contract unless expressly agreed to in writing by DSHS and Contractor and incorporated herein.
92648-1
..--/~.~.;..--.~
7. Conflictin2 Terms. In the event of conflicting terms among the documents forming this
Contract, the order of control is first the Core Contract, then the Program Attachment(s), then the
General Provisions, then the Solicitation Document, if any, and thep. Contractor's response to the
Solicitation Document, if any.
II
8. Payee. The Parties agree that the followid~ payee is entitled to receive payment for services
rendered by Contractor or goods received under this Contract:
Name: CALHOUN COUNTY
Address: COURTHOUSE ANNEX 117 WASH ST
PORT LAVACA, TX 77979-2912
Vendor Identification Number: 17460019239004
'I
I,
9, Entire A2reement. The Parties acknowledge that this Contract is the entire agreement of
the Parties and that there are no agreements or understandings, written or oral, between them
with respect to the subject matter of this Contract, other than as set forth in this Contract.
By signing below, the Parties acknowledge that they have read the Contract and agree to its
terms, and that the persons whose signatures appear below have the requisite authority to execute
this Contract on behalf of the named party.'
DEPARTMENT OF STATE HEALTH SERVICES
CALHOUN COUNTY HEALTH
DEPARTMENT
By:
Signature of Authorized Official
By: ~~~ ~
Signature
Date
July 24, 2008
II Date
Bob Burnette, C,P.M., CTPM
Michael J. Pfeifer, County Judge
Printed Name and Title
Director, Client Services Contracting Unit
211 S. Ann Street, Suite 301
Address
(512) 458-7470
Port Lavaca TX. 77979
City, State, Zip
361-553-4600
Telephone Number
1100 WEST 49TH STREET
AUSTIN, TEXAS 78756
Bob,Burnette@dshs.state.tx.us
mike.pfeifer@calhouncotx.org
, E-mail Address for Official Correspondence
92648-1
DOCUMENT NO. 2009-028077-
ATTACHMENT NO. 001
PURCHASE ORBER NO. 0000340166
!I
CONTRACTOR: CALHOUN COUNTY HEALTH DEPARTMENT
II
DSHS PROGRAM: RLSS-LOCAL PUBLIC HEALTH SYSTEM
TERM: 09/0112008 THRU: 08/31/2009
SECTION 1. SCOPE OF WORK:
II
Contractor shall improve or strengthen local public health infrastructure within the State of Texas by:
. Developing objective(s) to address a public health issue;
. Utilizing resources provided through this Program Attachment to conduct activities and
services that provide or support the delivery of essential public health services;
. Assessing, monitoring, and evaluating the essential public health activities and services
provided through this Program Attachment; and
. Developing strategies to improve the delivery of essential public health service(s) to
identified service area.
These tasks shall be performed in accordancel with Department of State Health Services (DSHS)
Division for Regional and Local Health Servibes Interlocal Application. The assessment and/or
evaluation activities must include measurable standards. Acceptable standards include the National
Public Health Performance Standards approved by the Centers for Disease Control and Prevention,
Performance Standards developed by the TeXas Association of Local Health Officials, Healthy
People 2010, and any federal, state or locallJw or regulation governing the delivery of essential
public health services. Other evaluation methods utilizing standards not listed in this Program
Attachment must be pre-approved by DSHS.
Contractor shall comply with all applicable federal and state laws, rules, regulations and standards
including, but not limited to, the following:
[I
. Chapter 23-11 of the Healthy People 2010;
. Section 121.002, Texas Health & Safety Code, definition of ten essential public health
servIces;
. Government Code, Section 403,IQ55,iI"Permanent Fund for Children and Public Health".
Contractor shall not use funds from the Permanent Fund for Children and Public Health for lobbying
expenses under the Government Code, Section 403.1067.
Contractor shall comply with all applicable regulations, standards, and guidelines in effect on the
beginning date of this Program Attachment.
ii
PROGRAM ATTACHMENT - Page 1
DSHS will inform Contractor in writing of any changes to applicable federal and state laws, rules,
regulations, standards and guidelines. Contractor shall comply with the amended law, rule,
regulation, standard or guideline except that Coritractor shall inform DSHS Program in writing ifit
shall not continue performance under this Program Attachment within thirty (30) days of receipt of
an amended standard(s) or guideline(s). DSHS may terminate the Program Attachment immediately
or within a reasonable period of time as determined by DSHS.
SECTION II. PERFORMANCE MEASURES '
Contractor shall complete the PERFORMANCE MEASURES as stated in the Contractor's FY 09
Local Public Health Service (LPHS) Service Delivery Plan, and as agreed upon by DSHS, hereby
attached as Exhibit A.
Contractor shall provide activities and services as submitted by Contractor in the following
county(ies)/area: Calhoun
SECTION m. SOLICITATION DOCUMENT:, N/ A
SECTION IV. RENEWALS: N/A
SECTION V. PAYMENT METHOD: Cost Reimbursement
SECTION VI. BILLING INSTRUCTIONS:
Contractor shall request payment using the State of Texas Purchase Voucher (Form B-13) and
include acceptable supporting documentation of,the required deliverables ifindicated in the attached
Exhibit A. Vouchers and supporting document~tion can be faxed to Claims Processing Unit at (512)
458-7442. The email addressisinvoices@dshJ.state.tx.us.
Invoices and supporting documentation shall be submitted to the following address:
Department of State Health Services
Fiscal Claims Processing Unit
P.O. Box 149347, MC 1940
Austin, Texas 78714-9147
SECTION VII. BUDGET:
SOURCE OF FUNDS: State and CFDA#93 ,991
SECTION VII. SPECIAL PROVISIONS:
Contractor shall complete an Annual Budget and Expenditures Report in a format specified by
DSHS and submitted by December 15, 2008.
II
PROGRAM ATTA;CHMENT - Page 2
0(>,
General Provisions, 1.03 Reporting Article, are revised to include the following paragraph:
Contractor shall submit quarterly and final pirformance reports that describe progress toward
achieving the objectives contained in approved Contractor's Service Delivery Plan and any written
revisions, Contractor shall submit the perform~nce reports by the end of the month following the
'I
end of each quarter, in a format to be provided by DSHS. Failure to submit a required report of
additional requested information by the due date specified in the Program Attachment (s) or upon
request constitutes breach of contract, may result in delay payment, and may adversely affect
evaluation of Contractor's future contracting opportunities with the department. Reports should be
sent electronically to: LocaIPHTeam@dshs.state.tx.us or by facsimile to 512-458-7154. A copy of
the report should be sent to the respective DSHS:Health Service Region, Attention: Deputy Regional
Director. The report signature page should be sent via mail to:
DSHS Regional and Local Health Services
Attn: Local Services Team
11 00 West 49th Street
P.O. BOX 149347 MC1908
Austin, Texas, 78714-9347.
II
:1
General Provisions, 12.01 Board Training Article, are not applicable tothis Program Attachment.
:.11'.
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PROGRAM ATTACHMENT - Page 3
.!I
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2009-028077-001
~
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Categorical Budget:
$3''7, QJ~'$LQt)i
$0.00
EQUIPMlrNT
$0.00
I!
CONTRAC~IUAL
$0.00
:1
TOTAL DIRECT CHARGES
,
I'
TOTAL
i
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CONTRACTOR SHIARE
,
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ill,
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Total reimbursements will not exceed $37,088.00
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Financial status reports are due: 12/31/2008, CU3/31/2009, 06/30/2009; 10/31/2009
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Fiscal Year 2009 Departmen~ of State Health Services Contract
General Provisions
'I
(CorelSubrecipient)
ARTICLE I
Section 1.01
Section 1.02
Section 1.03
Section 1.04
Section 1.05
Section 1.06
Section 1.07
Section 1.08
Section 1.09
ARTICLE II
Section 2.01
Section 2.02
Section 2.03
Section 2.04
Section 2.05
Section 2.06
Section 2.07
ARTICLE III
Section 3.01
Section 3.02
Section 3.03
Section 3.04
Section 3.05
Section 3.06
.::
TABLE OF CONTENTS
II '
.C 0 MPLIAN CE AND REP€> R TIN G ......................................................................1
Compliance with Statutes and Rules...................................................................1
Compliance with Requirements of Solicitation Document. ..............................1
. Reporting. ...... ..... ....... .... ........... .... ............. ................. ..................... .......... ............1
Client .Eligib ili ty. .. ......... .;~. ....... ......... ............ ............... ......... ................ ...... ....... ...1
Applicable Contracts La~ and Venue for Disputes...........................................1
I
Applicable Laws and Regulations Regarding Funding Sources. .....................1
Statutes and Standards of General Applicability. .............................................2
Applicability of General Provisions to Interagency and Interlocal Contracts..
..................................................................................................................................4
Civil Rights Policies and Complaints. .................................................................5
SERVICES...... ......................... ..... ......................... ...... ...... .............. ..........................5
Education to Persons in Residential Facilities....................................................5
Disaster Services................ ......... .......... .~...... ......... .... ~ .................. .............. ...........5
Consent to Medical Care of a Minor...................................................................5
.T el emedi cine Medical Services. ....... ........... .... .......... ........ ................... ................6
Fees for Personal Health' Services. ......................................................................6
Cost Effective Purchasi~g of Medications. .........................................................6
,I
Services and Information for Persons with Limited English Proficiency. ......6
FUND IN G ................ ........... .................. ........ .... ....... ........ ....... ............................. ......7
Debt to State and Corporate Status. ...................................................................7
Application of Payment ,rue. ............................................................................... 7
Use of Funds. ........................................... .......................................... ..... ...............7
Use for Match .Prohibited. .................................................................................... 7
Program Income..... ....................................... ........................................................7
N onsu p plan tin g.. ...................................................... .............................................8
ARTICLE IV PAYMENT METHODS AND RESTRICTIONS ..................................................8
Section 4.01
Section 4.02
Section 4.03
Section 4.04
Section 4.05
Section 4.0(;
ARTICLE V
Section 5.01
Section 5.02
Section 5.03
Payment Me th ods...... ...1.................... 0....0..............................................................8
Billing Sub mission..................... 0........................................................................... 8
Final Billing S u bmissi on. ................. ..................................................................0..8
Working Ca pi tal Ad vance..................................................................... ...............8
Financial Status Reports (FSRs). ................. ........................ ........................... .....9
Third .Party Pay 0 rs. .............................................................................................. 9
TERMS AND CONDITI@NS OF PAYMENT ......................................................9
Promp t . Payment. .......... ...... ..... ...... ........ .....;...... ...... ..... .......... ..... ........ ............. ....9
Withholding Payments. ...... ..... ...... .......... ..... ... .......... ........... ........ ......... .... .... 0.. ....9
Condition Precedent to Requesting Payment.................................................:.10
General Provisions (Core Subrecipient 2009) Table of Contents 6/5/08
Page 1 of 4
Section 5.04
Section 5.05
ARTICLE VI
Section 6.01
Section 6.02
Section 6.03
ARTICLE VII
Section 7.01
Section 7.02
Section 7.03
Section 7.04
Section 7.05
ARTICLE VIII
Section 8.0i
ARTICLE IX
Section 9.01
Section 9.02
Section 9.03
ARTICLE X
Section 10.01
Section 10.02
Section 10.03
Section 10.04
Section 10.05
Section 10.06
Section 10.07
Section 10.08
Section 10.09
Acceptance as Payment in Full. .........................................................................10
. . 1
No Fee or Profit. ..........l~......................................................................................1 0
I. .
ALLOWABLE COSTS A!ND AUDIT REQUIREMENTS.................................10
!I
All 0 wa b lee osts. ........ I' ~~....... ..... ................. I...... ...... ............. ..... ,.. ......... ......... .......10
"I
Independent Single or Program-Specific Audit. ..............................................11
Sub nUssi on of Au di t. . ..Jl................. .... .... .....1. ........... ....1.... ...... ... .... .......... ....... ....12
II
CONFIDENTIALITY .1.......................... .................................................... .........12
II
Maintenance of Confid~n tiall ty. ....... ........... ..... ........... ......... .......... ................... .12
'I
Department Access to ~HI and Other Confidential Information. .................12
Exchange of Client-Ide*tifying Information. ...................................................12
Security. of Patient or Client Records. ...............................................................13
HIV / AIDS Model W orIlplace Guidelines. ........................................................13
~
RECORDS RETENTIQ N ..............................................."'..................................13
. . 1 .
.,
Retenti OD. ... ... ...... .... ...... j~.......... ...... ............. ...... ...... ........ ..... .... .... ............... ..... ...13
!I
ACCESS' AND INSPECTl 0 N .................................................... ...........................14
II
Access. .. ...... ............. ........'.... .... ........... ................. .......... ...... ....... .... ..... ....... ..... ... ...14
S tate A udi tor's Office. .A....... ........... .................... ..... ..................... ....... .......... ....14
,~, .
Responding to pefici en~1 est ..... I....... ........ ............ ......~.............. I... ......... ......... .....14
11
NOTICE REQUlREMEN~S ..~...........;...................................................................14
il.
. Child Abuse Reporting Requirement. ...............................................................14
"I
Significan t Incidents. ....~. ........ ......... ............ .......... ..... .... D..... ........... .............. ..... .15
L't' ti II . 15
I Iga on......... .... ..... ..... .~. .... ....... ... .... ........ .......... ......... ..e.......... .... ......... .... .........
Action Against the Cont~actor. ... .............................................~................... ......15
I'
Insol yen cy. .....................~. ........ ...... ..... ... .... .... ....... ............... ..... ....... ....... .... ... ... ...15
Misuse of Funds.............ij.......... ...........................................................................15
,I
Criminal Activity and Disciplinary Action.......................................................16
Retalia ti on Prohi b i ted. . JI,...... ...... ...... .......... ............... ........................................ .16
Documen ta ti on. ............. Jl................................... ..... ........ .............. ......... ......... ....16
II
ARTICLE XI ASSURANCES AND CERrlFlCA TIONS ..........................................................16
"
Section 11.01 Certification. ...................Il.................... ................. ............... ................................16
Section 11.02 Child Support Delinquerlcies. ............................................................................17
S ectio n 11.03 Au th 0 riza ti on..................!.................... ............................................................... .17
Section 11.04 Gifts and Benefits ProhiBited.............................................................................18
Section 11.05 Ineligibility to Receive tbie Contract..................................................................18
See ti 0 nIl. 06 Anti trus t. ........................ J............................................................................... .....18
Section 11.07 Initiation and Completiop of W ork...................................................................18
ARTICLE XII GENERAL BUSINESS O>PERA TIONS OF CONTRACTOR.......................18
Section 12.01 Responsibilities and ResAictions Concerning Governing Board, Officers and
:1
Employees. ............... ...... ..... ......... ...... ...:r..... ........... ...... ............... ................... ..................... ......18
Section 12.02 Management and Contro~ Systems....................................................................19
II
General Provisions (Core Subrecipient 2009) Tabl~ of Contents 6/5/08
Page 2 of 4
Section 12.03
Section 12.04
Section 12.05
Section 12.06
Section 12.07
Section 12.08
Section 12.09
Section 12.10
Section 12.11
Section 12.12
Section 12.13
Section 12.14
Section 12.15
Section 12.16
Section 12.17
Section 12.18
Section 12.19
Section 12.20
Section 12.21
Section 12.22
Section 12.23
Section 12.24
Section 12.25
Section 12.26
Section 12.27
Section 12.28
Section 12.29
ARTICLE XIII
Section 13.01
Section 13.02
Section 13.03
Section 13.04
Section 13.05
Section 13.06
Section 13.07
Section 13.08
Section 13.09
Section 13.10
Section 13.11
Section 13.12
Section 13.13
Section 13.14
Section 13.15
Section 13.16
Section 13.17
Section 13.18
Insurance. ... ........ ....... .............. ...... ............................... ...... .............. ........ ...........20
Fid eli ty Bond. ... .... ............. ........... ........................... ........................ ........... ...... ...20
Liability Coverage................. ............... ........ ......... ............ ......... .......... ............. ..20
Overtime Co m pensa ti on................ ......................... ............. .... .~.... ... ................. .20
Program Site......... ........ ..... ............... .................... ..................................... ..... .....20
Cost Allocation .Plan. .... ................... .................. .... ........................... .............. .... 20
Reporting for Unit Rate and Fee For Service Contracts....~.......................~....21
Historically Underutilizec:l Businesses (HUBs). .....................;..........................21
"
Buy Texas........ ............... ..~... ..... ........... ...... ......... .... ...... ...... ........................ ........ .21
Contracts with Subrecipient Subcontractors.. ..................................................21
Status of Subcontractors. ........ ............ ................... ........... ... .......................... ....22
Incorporation of Terms. .. ....................................... ........... .............................. ...22
Independent Contractor. ................. ................ ...................................... .............22
Authority to Bind. ..... ....... ............ .... .......... ........ .... ................. ......... ... .............. ..22
Tax Liability. ............. ................. .... ................ ....... .............. ............. ..... .......... ....22
Notice of Organizational. Change. .....................................................................23
Quality Management. ............. .......... .......... ................. ................... ................... .23
Equipment (Including Controlled Assets) Purchases. .....................................23
Supplies. ........... .............. ............................ ........ ........... ........... ...... ..................... .23
Changes to Equipment ~ist........................... .... ........ ...................... ........ ......... ..23
Property Inventory and Protection of Assets. ..................................................23
B ankru ptcy . ........ ........... ........... ........... .................................. ......... ............ ...... ...24
Title to Property.............. ............... .....;.... ................. ........... .................. ........... ..24
Property A cq uisi tions. ........ ...................................... ............................. .......... ...24
Dis posi tion of Property..... ............... ............... ...... ................... ....... .... ........... .....24
CI oseou t of Equipment. ............ .......... .......... ..... .... .... ....................., .... ........... ..... 24
Assets as Collateral Pro hibi ted. .. ........ ....... ....... ........ ....... ............. ...................... 24
t
GENERAL TERMS............................................................................................25
Assignment...........................................................................................................25
Lobbying. .......... ...... ......:..... ............... ................... ............................................ ...25
Conflict of Interest. .............................................................................................25
Transactions Between Related Parties. ............... ..............................................25
In tell ectual Pro perty . ............................. ....... ........ ................................ ............. .26
Oth er In tangible Prope,rty. .............. ........... ...................................................... .27
Severability and Ambiguity. ..... .............. ..................................... ......................27
Legal N oti ceo ........................................................................................................2 7
Successors., . ..... ............................ .... ....... ............. .......... .......................................27
Headings.......................;....................................................................................... 27
Parties. .......... ... ........ ....... ......!................. ...................................... ........................27
Survivability of Terms. ... .... ........... .......... ......... .... .... ......... ............... .... ..............27
Direct Opera ti 0 n. ........~....................................................................................... 27
Customer Service Info rma tion. .............. .......... ......... ......... ........ .... ......... ..........28
Amendment. ........................................................................................................28
Contractor's Notification of Change to Certain Contract Provisions. ..........28
Contractor's Request for Revision of Certain Contract Provisions. .............28
Immuni ty Not W ai ved. ................ .... ......... ......... ........ ......... ................... ............. 29
General Provisions (Core Subrecipient 2009) T.able of Contents 6/5/08
Page 3 of 4
Section 13.19
Section 13.20
Section 13.21
ARTICLE XIV
Section 14.01
Section 14.02
Section 14.03
Section 14.04
ARTICLE XV
Section 15.01
Section 15.02
Section 15.03
Section 15.04
Section 15.05
ARTICLE XVI
Section 16.01
Section 16.02
Section 16.03
Section 16.04
Section 16.05
Section 16.06
Hold Harntless and Indemnification. .......................111........................................29
Waiver.. ............. .... .... ......... ......................... ...... ......... ... ..... ....... ..... ......... ...... ..... .....~.... ....29
T ec:h Dol ogy A ccessi b il.jty.. .. ...... ........... ..... ..... ............ ....... ... .................... ............ ....... 29
BREACH OF CONTRACT AND REMEDIES FOR NON-COMPLIANCE...
'I
.... ...... ... ......... ............. ......... ~r""'"'' .... ~....... ........... ..... ....... ....... .......... ............... ....... ........ 3()
Actions Constituting ~reach of Contract. ......~................................................30
General Remedies an~ Sanctions. ......................................................................30
Notice of Remedies or 'iSanctions. .......................~...............................................3 2
Emergen cy A cti on. . ....... ........ ... ...... ...... ... ... .... .... ............... ...... ............... .... .........33
CLAIMS AGAINST THE DEPARTMENT ....................................................33
Breach of Contract Claim. ............................................................~....................33
No lice. ..... ..... ...... ...... ........... ......... ....... ...... .... ... .... ...... ...... ..... ..... ..... ............. ..... ....33
S ole Remedy. ...... ....... .......... .... ................ ..... ........... ...... .... ..... ...... .......... ......... ....34
Condition Precedent to Suit. ..............................................................................34
Performance Not Suspended..............................................................................34
TERJ.\.fi.N A TI ON... .... .... ........ .............. ....... ... .... ..... ... ... .............. ....... ... ...... .... .....34
Expiration of Contract or Program Attachment(s).........................................34
Eff eel of T erminati on. ... ........ ........... ......... ...... ...... ............. ............. ....~. .... ... .... ...34
Acts Not Constituting T ern1ina tion. ...................................................................34
T ern1ination Without Cause. .............................. ................................................35
T ern1inati on For Cause. ... .... ..... ....... .... ............. ..... ... ... ........ ...... ........... ........ ... ..35
ARTICLE XVII VOID, SUSPENDED, AND TERMINATED CONTRACTS..............~..........36
No tice of T ern1ina ti OD. .... ...... ......... ..... ......... ........ .... ....... ............ ....... .......... ....... .36
Section 17.01 Void Contracts. ...................................................................................................36
Section 17.02 Effect of Void, Suspended, or Involuntarily Terminated Contract. ..............36
Section 17 .03 Appeals Righ ts. .................. ............... .............. .....................................................37
i~
ARTICLE XVIII CLOSEOUT AND CONTRACT RECONCILIATION ................................37
Section 18.01
Section 18.02
Section 18.03
Section 18.04
Section 18.05
Section 18.06
Cessation of Services At Closeout......................................................................37
Adn1inistrative. Offset. ..................... ....................... .......................... .................. .37
Deadline for CI oseou t. ....................................................... ............. ....................37
Paymen t of Refunds. ........................ ....................... ............................................37
Disall ow an ces and A dj ustmen ts. ....................................... ....................... .........37
Contract R econcilia ti 0 n. ............................................... "','" ................................37
General Provisions (Core Subrecipient 2009) Table of Contents 6/5/08
Page 4 of 4
Fiscal Year 2009 Department of State Health Services Contract
General Provisions
(Core/Subrecipient)
ARTICLE I COMPLIANCE AND REPORTING
Section 1.01 Compliance with Statutes and.: Rules. Contractor shall comply, and shall require its
subcontractor(s) to comply, with the requirements of the Department's rules of general applicability
and other applicable state and federal statutes, regulations and rules as such statutes, regulations and
rules currently exist and as they may be lawfully amended. The Department rules are located in the
Texas Administrative Code, Title 25 (Rules). To the extent this Contract imposes a higher standard,
or additional requirements beyond those required by applicable statutes, regulations or the Rules, the
terms of this Contract shall control.
Section 1.02 Compliance with Requirements of Solicitation Document. Except as specified in
these General Provisions or the Program Attachment(s), Contractor shall comply with the
requirements, eligibility conditions, assurances, certifications and program requirements of the
Solicitation Document, if any, (including any revised or additional terms agreed to in writing by
Contractor and DSHS prior to execution of this Contract) for the duration of this Contract or any
subsequent renewals. The Parties agree that the Department has relied upon the Contractor's
response to the Solicitation Document. The Parties agree that any misrepresentation contained in the
Contractor's response to the Solicitation Docrtment shall constitute a breach of this Contract.
Section 1.03 Reporting. Contractor shall submit reports in accordance with the reporting
requirements established by the Department and shall provide any other information requested by the
Department in the format required by DSHS. Failure to submit a required report or additional
requested information by the due date specified in the Program Attachment(s) or upon request
constitutes a breach of contract, may result in delayed payment and/or the imposition of sanctions and
remedies, and, if appropriate, emergencyactibn; and may adversely affect evaluation of Contractor's
future contracting opportunities with the Department.
Section 1.04 Client Eligibility. Where applicable, Contractor shall use financial eligibility criteria,
financial assessment procedures and standards deveJoped by the Department to determine client
eligibility.
Section 1.05 Applicable Contracts Law and Venue for Disputes. Regarding all issues related to
contract fonnation, performance, interpretation, and any issues that may arise in any dispute between
the Parties, this Contract shall be governed by, and construed in accordance with, the laws of the
State of Texas. In the event of a dispute between the Parties, venue for any suit shall be Travis
County, Texas.
Section 1.06 Applicable Laws and Reguhltions Regarding Funding Sources. Where applicable,
federal statutes and regulations, induding federal grant requirements applicable to funding sources,
shall apply to this Contract. Contractor agrees to comply with applicable laws, executive orders,
regulations and policies as well as Office of Management and Budget (OMB) CiEculars, the Uniform
Grant and Contract Management Act of 1981 (UGMA), Tex. Gov. Code Chapter 783, as amended,
and Unifonn Grant Management Standards (UGMS), as amended, by revised federal circulars and
incorporated in UGMS by the Governor's Budget, Planning and Policy Division. UGMA is located
on the Internet at htto:/!tlo2.tlc,state,tx.us!statutes!statutes,html; the UGMS are located on the
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6/5/08
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Internet at http://www.governor.state.tx.us/di visions/stategrants/guidel ines/ti I es/U GMS062004, doc.
Contractor also shall comply with all applicable federal and state assurances contained in UGMS,
Part III, State Uniform Administrative Requirements for Grants and Cooperative Agreements ~_.14.
If applicable, Contractor shall comply with the Federal awarding agency's Common Rule, as
specified on the Internet at http://whitehouse.gov/omb/grants/chart.html, and the U.S. Health and
Human Services Grants Policy Statement located on the Internet at
htto://www.hhs.gov/grantsnet/docs/HHSGPS 107.doc. For contracts funded by block grants,
Contractor shall comply with Tex. Gov. Code Chapter 2105.
Section 1.07 Statutes and Standards of General Applicability. It is Contractor's responsibility to
review and comply with all applicable statutes, rules, regulations, executive orders and policies. To
the extent applicable to Contractor, Contractor agrees to comply with the following:
a) the following statutes, rules, regulatiqns, and DSHS policy (and any of their subsequent
amendments) that collectively prohibit discrimination on the basis of race, color, national
origin, limited English proficiency, sex, sexual orientation (where applicable), disabilities,
age, substance abuse, political belief or religion: 1) Title VI of the Civil Rights Act of 1964,
42 USCA ~~ 2000d et seq.; 2) Title IX of the Education Amendments of 1972,20 USCA ~~
1681-1683, and 1685-1686; 3) Section 504 of the Rehabilitation Act of 1973, 29 USCA ~
794(a); 4) the Americans with Disabilities Act of 1990, 42 USCA ~~ 12101 et seq.; 5) Age
Discrimination Act of 1975, 42 USCA ~~ 6101-6107; 6) Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970,42 USCA ~ 290dd (b)(1);
7) 45 CFR Parts 80, 84, 86 and 91; 8) U.S. Department of Labor, Equal Employment
Opportunity E.O. 11246, as amended and supplemented; 9) Tex. Lab. Code Chapter 21; 10)
Food Stamp Act of 1977 (7 USC ~ 200 etseq.; 11) Executive Order 13279, 45 CFR Part 87 or
7 CFR Part 16 regarding equal treatment and opportunity for religious organizations; and 12)
DSHS Policy AA-5018, Non-discrimination Policy forDSHS Programs;
b) Drug Abuse Office and Treatment Act of 1972, 21 USCA ~~ 1101 et seq., relating to drug
abuse;
c) Public Health Service Act of 1912, ~~ 523 and 527,42 USCA ~ 290dd-2, and 42 CFR Part 2,
relating to confidentiality of alcohol and drug abuse patient records;
d) Title VIII of the Civil Rights Act of 1968, 42 USCA ~~ 3601 et seq., relating to
nondiscrimination in housing;
e) Immigration Reform and Control Actof 1986,8 USCA ~ 1324a, regarding employment
verification;
f) Pro-Children Act of 1994, 20 USCA ~~ 6081-6084, regarding the non-use of all tobacco
products;
g) National Research Service Award Act of 1971, 42 USCA ~~ 289a-l et seq., and 6601 (PL 93-
348 and PL 103-43), as amended, regl/rding human subjects involved in research;
h) Hatch Political Activity Act, 5 USCk~~ 1501-1508 and 7321-26, which limits the political
activity of employees whose employment is funded with federal funds;
i) Fair Labor Standards Act, 29 USCA 99 201 et seq., and the Intergovernmental Personnel Act
of 1970, 42 USCA 9~ 4701 et seq., as applicable, concerning minimum wage and maximum
hours;
j) Tex. Gov. Code Chapter 469, pertaining to eliminating architectural barriers for persons with
disabilities;
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6/5/08
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k) Texas Workers' Compensation Act, Tex. Lab. Code, Chapters 401-406 and 28 Tex. Admin.
Code Part 2, regarding compensation for employees'injuries;
1) The Clinical Laboratory Improvement Amendments of 1988, 42 USC ~ 263a, regarding the
regulation and certification of clinicall~boratories;
m) The Occupational Safety and Health Administration Regulations on Blood Borne Pathogens,
29 CPR ~ 1910.1030, or Title 25 Tex. Admin. Code Chapter 96 regarding safety standards for
handling blood borne pathogens;
n) Laboratory Animal Welfare Act of 1966, 7 USC ~~ 2131 et seq., pertaining to the treatment
of laboratory animals;
0) environmental standards pursuant to the following: 1) Institution of environmental quality
control measures under the National Environmental Policy Act of 1969, 42 USC ~~ 4321-
4347 and Executive Order 11514 (35 Fed. Reg. 4247), "Protection and Enhancement of
Environmental Quality;" 2) Notification of violating facilities pursuant to Executive Order
11738 (40 CPR part 32), "Providing for Administration of the Clean Air Act and the Federal
Water pollution Control Act with respect to Federal Contracts, Grants, or Loans;" 3)
Protection of wetlands pursuant to Executive Order 11990,42 Fed. Reg. 26961; 4) Evaluation
of flood hazards in floodplains in accordance with Executive Order 11988,42 Fed. Reg.
26951 and, if applicable, flood insurance purchase requirements of Section 102(a) of the
Flood Disaster Protection Act of 1973 (PL 93-234); 5) Assurance of project consistency with
the approved State Management progrflm developed under the Coastal Zone Management Act
of 1972, 16 USC~~ 1451 et seq.; 6) Federal Water Pollution Control Act, 33 USC ~1251 et
seq.; 7) Protection of underground sources of drinking water under the Safe Drinking Water
Act of 1974,42 USC ~~ 300f-300j; 8) Protection of endangered species under the Endangered
Species Act of 1973,16 USC ~~ 1531 et seq.; 9) Conformity of federal actions to state clean
air implementation plans under the Cl~an Air Act of 1955, 42 USC ~7401 et seq.; 10) Wild
and Scenic Rivers Act of 1968 (16 USC ~~ 1271 et seq.) related to protecting certain rivers
system; and 11) Lead-Based Paint poisoning Prevention Act (42 USC ~~ 4801 et seq.)
prohibiting the use of lead-based paint in residential construction or rehabilitation;
p) Intergovernmental Personnel Act of 1970 (42 USC ~~4278-4763) regarding personnel merit
systems for programs specified in Appendix A of the federal Office of Program
Management's Standards for a Merit System of Personnel Administration (5 CFR Part 900,
Subpart F);
q) Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970 (PL 91-646), relating to fair treatment of persons displaced or whose property is
acquired as a result of Federal or federally-assisted programs;
r) Davis-Bacon Act (40 USC ~~ 276a t() 276a-7), the Copeland Act (40 U.S.C. ~ 276c and 18
USC ~ 874), and the Contract Work Hours and Safety Standards Act (40 USC ~~ 327-333),
regarding labor standards for federally-assisted construction subagreements;
s) National Historic Preservation Act of1966, ~106 (16 USC g 470), Executive Order 11593,
and the Archaeological and Historic Pres~rvation Act of 1974 (16 USC ~~ 469a-l et seq.)
regarding historic property to the extent necessary to assist DSHS in complying with the Acts;
t) financial and compliance audits in accordance with Single Audit Act Amendments of 1996
and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit
Organizations;" and
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6/5/08
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u) requirements of any other applicable state and federal statutes, executive orders, regulations,
rules and policies.
If this Contract is funded by a grant or cooperative agreement, additional state or federal
requirements found in the Notice of Grant Award are imposed on Contractor and incorporated herein
by reference.
Section 1.08 Applicability of General Provisions to Interagency and Interlocal Contracts.
Certain sections or portions of sections of these General Provisions shall not apply to Contractors that
are State agencies or units of local government; and certain additional provisions shall apply to such
Contractors.
a) The following sections or portions of ,~ections of these General Provisions shall not apply to
interagency or interlocal contracts:
1) Hold Harmless and Indemnification, Section 13.19;
2) Independent Contractor, Section 12.15 (delete the third sentence in its entirety; delete the
word "employees" in the fourth sentence; the remainder of the section applies);
3) Insurance, Section 12.03;
4) Liability Coverage, Section 12.05;
5) Fidelity Bond, Section 12.04;
6) Historically Underutilized Businesses, Section 12.10 (Contractor, however, shall comply
with HUB requirements of other statutes and rules specifically applicable to that entity);
7) Debt to State and Corporate Status, Section 3.01;
8) Application of Payment Due, Section 3.02; and
9) Article XV Claims against the Department (This Article is inapplicable to interagency
contracts only).
b) The following additional provisions shall apply to interagency contracts:
1) This Contract is entered into pursuant to the authority granted and in compliance with the
provisions of the Interagency Cooperation Act, Tex. Gov. Code Chapter771.
2) The Parties hereby certify that (1) the services specified are necessary and essential for the
activities that are properly within the statutory functions and programs of the affected
agencies of State government; (2) the proposed arrangements serve the interest of efficient
and economical administration of the State government; and (3) the services, supplies or
materials contracted for are not required by Section 21 of Article 16 of the Constitution of
the State of Texas to be supplied under contract given to the lowest responsible bidder.
3) DSHS certifies that it has the authority to enter into this Contract granted in Tex. Health &
Safety Code Chapter 1001, and Contractor certifies that it has specific statutory authority
to enter into and perform this Contract.
c) The following additional provisions shall apply to interlocal contracts:
1) This Contract is entered into pursuant to the authority granted and in compliance with the
provisions of the Interlocal Cooperation Act, Tex. Gov. Code Chapter 791.
2) Payments made by DSHS to Contractor shall be from current revenues available to DSHS.
3) Each Party represents that it has been authorized to enter into this Contract.
d) Contractor agrees that Contract Revision Requests, when signed by a duly authorized
representative of Contractor, shall be effective as of the effective date specified by the
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6/5/08
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Department, whether that date is prior to or after the date of any ratification by Contractor's
governing board.
Section 1.09 Civil Rights Policies and Complaints. Upon request, Contactor shall provide the
Health and Human Services Commission (HHSC) Civil Rights Office with copies of all Contractor's
civil rights policies and procedures. Contractot must notify HHSC' s Office of Civil Rights of any
civil rights complaints received relating to performance under this Contract no more than ten (10)
calendar days after Contractor's receipt of the claim. Notice must be directed to -
HHSC Civil Rights Office
701 W. 51st St., Mail Code W206
Austin, Texas 78751
Toll-free phone (888) 388-6332
Phone (512) 438-4313
TrY Toll-free (877) 432-7232
Fax (512) 438-5885
ARTICLE II
SERVICES
Section 2.01 Education to Persons in ResidentialFacilities. If applicable, Contractor shall ensure
that all persons, who are housed in Department licensed and/or funded residential facilities and who
are twenty-two (22) years of age or younger, have access to educational services as required by Tex.
Educ. Code 9 29.012. Contractor shall notify the local education agency or local early intervention
program as prescribed by Tex. Educ. Code 9 29.012 not later than the third calendar day after the date
a person who is twenty-two (22) yeats of age or younger is placed in Contractor's residential facility.
Section 2.02 Disaster Services.
In the event of a local, state, or federal emergency, including natural, man-made, criminal, terrorist,
and/or bioterrorism events, declared as a state disaster by the Governor, or a federal disaster by the
appropriate federal official, Contractor may be called upon to assist DSHS in providing services, as
appropriate, in the following areas: community evacuation; health and medical assistance; assessment
of health and medical needs; health surveillance; medical care personnel; health and medical
equipment and supplies; patient evacuation; in-hospital care and hospital facility status; food, drug,
and medical device safety; worker health and safety; mental health and substance abuse; public health
information; vector control and veterinary s~rvices; and victim identification and mortuary services.
Disaster services shall be carried out in the Ii;1anner most responsive to the needs of the emergency, be
cost effective, and be least intrusive on the primary services of the Contractor.
Section 2.'03 Consent to Medical Care of a Minor. If Contractor provides medical, dental,
psychological or surgical treatment to a minor under this Contract, either directly or through contracts
with subcontractors, the treatment of a minor shall be provided only if informed consent to treatment
is obtained pursuant to Tex. Fam, Code, Chapter 32 relating to consent to treatment of a child by a
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non-parent or child or pursuant to other state :law. If requirements of federal law relating to consent
directly conflict with Tex. Fam. Code Chapt~r 32, federal law shall supersede state law.
Section 2.04 Telemedicine Medical Services. Contractor shall ensure that if a provider uses
telemedicine/telepsychiatry that the services are implemented in accordance with written procedures
and using protocol approved-by the C:ontractor's medical director and utilizing equipment that
complies with the equipment standards as required by the Department. Procedures of telemedicine
service provision must include the followingrequirements:
a) clinical oversight by the Contractor's medical director or designated physician responsible for
medical leadership;
b) contraindication considerations for telemedicine use;
c) qualified staff members to ensure the,safety of the individual being served by telemedicine at
the remote site;
d) safeguards to ensure confidentiality and privacy in accordance with state and federal laws;
e) use by credentialed licensed providers providing clinical care within the scope of their
licenses;
t) demonstrated competency in the operations of the system by all staff members who are
involved in the operation of the system and provision of the services prior to initiating the
protocol;
g) priority in scheduling the system for clinical care of individuals;
h) quality oversight and monitoring of satisfaction of the individuals served~ and
i) management of information and documentation for telemedicine services that ensures timely
access to accurate information between the two sites.
Telemedicine Medical Services does not include chemical dependency treatment services provided
by electronic means under Rule g 448.911.
Section 2.05 Fees for Personal Health Services. Contractor may develop a system and schedule
of fees for personal health services in accordance with the provisions of Tex. Health & Safety Code g
12.032, DSHS Rule g 1.91 covering Fees for Personal Health Services, and other applicable laws or
grant requirements. The amount of a fee shall, not exceed the actual cost of providing the services.
No patient may be denied a service due to inability to pay.
Section 2.06 Cost Effective Purchasing of Medications. If medications are funded under this
Contract, Contractor shall make needed medications available to clients at the lowest possible prices
and use the most cost effective medications purchasing arrangement possible.
Section 2.07 Services and Information for Persons with Limited English Proficiency.
Contractor agrees to take reasonable steps to provide services and information both orally and in
writing, in appropriate languages other than English, in order to ensure that persons with limited
English proficiency are effectively informed and can have meaningful access to programs, benefits,
and activities. Contractor shall identify and document on the client records the primary
language/dialect of a client who has limited English proficiency and the need for translation or
interpretation services and shall not require a client to provide or pay for the services of a translator
or interpreter. Contractor shall make every effort to avoid use of any persons under the age of 18 or
General Provisions (Core Subrecipient 2009)
6/5/08
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any family member or friend of the client as an interpreter for essential communications with a client
with limited English proficiency unless the client has requested that person and the use of such a
person would not compromise the effectiveness of services or violate the.client's confidentiality and
the client is advised that a free interpreter is available.
ARTICLE m
FUNDING
Section 3.01 Debt to State and Corporate Status. Pursuant to Tex. Gov. Code ~ 403.055, the
Department will not approve and the State Comptroller will not issue payment to Contractor if
Contractor is indebted to the State for any reason, including a tax delinquency. Contractor, if a
corporation, certifies by execution of this Contractthat it is current and will remain current in its
payment of franchise taxes to the State of Texas orthat it is exempt from payment of franchise taxes
under Texas law (Tex. Tax Code ~~ 171.001 et seq., as amended). Contractor, if a corporation,
further certifies that it is and will remain in: good standing with the Secretary of State's office. A
false statement regarding franchise tax or corporate status is a material breach of this Contract. If
franchise tax payments become delinquent during the Contract term, all or part of the payments under
this Contract may be withheld until Contractor's delinquent franchise tax is paid in full.
Section 3.02 Application of Payment Due. Contractor agrees that any payments due under this
Contract will be applied towards any debt of Contractor, including but not limited to delinquent taxes
and child support that is owed to the State of Texas.
Section 3.03 Use of Funds. Contractor agr~es that it shall expend Department funds only for the
provision of approved services and for reasonable and allowable expenses directly related to those
services.
Section 3.04 Use for Match Prohibited. Contractor agrees funds provided through this Contract
shall not be used for matching purposes in securing other funding unless directed or approved by the .
Department in writing.
Section 3.05 Program Income. Gross income directly generated from Department funds through a
project or activity performed under a Program Attachment and/or earned only asa result of a
Program Attachment during the term of the Program Attachment are considered program income.
Unless otherwise required under the terms of the grant funding this Contract, the addition alternative,
as provided in DGMS ~ _.25(g)(2), for the use of program income shall be used by Contractor to
further the program objectives of the state or federal statute under which the Program Attachment
was made, and it shall be spent on the same Program Attachment project in which it was generated.
Contractor shall identify and report this income in accordance with the Compliance and Reporting
Article of these General Provisions and the provisions of the Program Attachment(s). Contractor
shall expend program income during the Program Attachment term and may not carry forward to the
succeeding term, Program income not expended in the term in which it is earned shall be refunded to
DSHS. DSHS may base future funding levels, in part, upon Contractor's proficiency in identifying,
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billing, collecting, and reporting program income, and in utilizing it for the purposes and conditions
set forth in this Contract.
Section 3.06 Nonsupplanting. Contractor shall not supplant (i.e., use funds from this Contract to
replace or substitute existing funding from o,~her sources that also supports the activities that are the
subject of this Contract) but rather shall use funds from this Contract to supplement existing state or
local funds currently available for a particular activity. Contractor shall make a good faith effort to
maintain its current level of support. Contractor may be required to submit documentation
substantiating that a reduction in local funding, if any, resulted for reasons other than receipt or
expected receipt of funding under this Contract.
ARTICLE IV
PA YMENT METHODS AND RESTRICTIONS
Section 4.01 Payment Methods. Except as otherwise provided by the provisions of the Program
Attachment(s), the payment method for each program shall be one of the following methods:
a) cost reimbursement. This payment method is based on an approved budget in the Program
Attachment(s) and acceptable submission of a request for reimbursement; or
b) unit rate/feefor service. This payme~t method is based on a specified rate(s) or fee(s) for a
specified unites) of service, as stated in the Program Attachment(s) and acceptable submission
of all required forms and/or delivera1Jle(s).
Section 4.02 Billing Submission. .Contractors shall bill the Department in accordance.with the
Program Attachment(s) in the form and format prescribed by DSHS. Unless otherwise specified in
the Program Attachment(s), Contractor shall submit requests for reimbursement or payment monthly
within thirty (30) calendar days following the end of the month covered by the bill.
Section 4.03 Final Billing Submission. Upless otherwise provided by the Department, Contractor
shall submit a reimbursement or payment request as a final close-out bill not later than sixty (60)
calendar days following the end of the term of the Program Attachment for goods received and
services rendered during the term. If necessary to meet this deadline, Contractor may submit
reimbursement or payment requests by facsimile transmission. Reimbursement or payment requests
received in DSHS's offices more than sixty (60) calendar days following the end of the applicable
term will not be paid. Consideration of requests for an exception will be made on a case-by-case
basis, subject to the availability of funding, and only for an extenuating circumstance, such as, a
catastrophic event, natural disaster, or crimiqal activity that substantially interferes with normal
business operations, or causes damage or destruction of a place of business and/or records. A written
statement describing the extenuating circumstance and the last request for reimbursement must be
submitted for review and approval to the DSHS Accounting Section,
Section 4,04 Working Capital Advance. If allowed under this Contract, a single one-time
working capital advance per term of the Program Attachment may be granted at the Department's
discretion. Contractor must submit documentation to the Division Contract Management Unit
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assigned to the Program Attachment to justify the need for a working capital advance. The working
capital advance must be liquidated as directed by the Department. The requirements for the
documentation justifying the need for an advanqe and the directions for liquidating the advance are
found in the Contractor' s Financial Procedures Manual located at
htto:/Iwww.dshs.state.tx.us/contracts.
Section 4.05 Financial Status Reports (FSRs). Except as otherwise provided in these General
Provisions or in the tenus of the Program Attachment(s), for contracts with categorical budgets,
Contractor shall submit quarterly FSRs to Accounts Payable by the thirtieth calendar day of the
month following the end of each quarter of the?rogram Attachment term for Department review and
financial assessment. The final FSR must be submitted not later than sixty (60) days following the
end of the applicable term.
Section 4.06 Third Party Payors. A third party payor is any person or entity who has the legal
responsibility for paying for all or part of the services provided, including commercial health or
liability insurance carriers, Medicaid, or other federal, state, local, and private funding sources.
Except as provided in this Contract, Contractor shall screen all clients and shall not bill the
Department for services eligible for reimbursement from third party payors. Contractor shall: (a)
enroll as a provider in Children's Health Insurance Plan and Medicaid if providing approved services
authorized under this Contract that may be covered by those programs, and bill those plans for the
covered services; (b) provide assistance to individuals to enroll in such programs when the screening
process indicates possible eligibility for such programs; (c) allow clients that are otherwise eligible
for Department services, but cannot pay a ded~ctible required by a third party payor, to receive
services up to the amount of the deductible ana to bill the Department for the deductible; (d) not bill
the Department for any services eligible for third party reimbursement until all appeals to third party
payors have been. exhausted; (e) maintain appropriate documentation from the third party payor
reflecting attempts to obtain reimbursement; (f) bill all third party payors for services provided under
this Contract before submitting any request for reimbursement to Department; and (g) provide third
party billing functions at no cost to the client.
ARTICLE V
TERMS AND CONDITIONS OF PAYMENT
Section 5.01 Prompt Payment. Upon receipt of a timely, undisputed invoice pursuant to this
Contract, Department will pay Contractor. Payments and reimbursements are contingent upon a
signed Contract and will not exceed the total ~ount of authorized funds under this Contract.
Contractor is entitled to payment or reimbursement only if the service, work, and/or product has been
authorized by the Department and performed or provided pursuant to this Contract. If those
conditions are met, Department will make payment in accordance with the Texas prompt payment
law (Tex. Gov. Code Chapter 2251). Contractor must comply with Tex. Gov. Code Chapter 2251
regarding its prompt payment obligations to subcontractors. Payment of invoices-by the Department
shall not constitute acceptance or approval of Contractor's performance, and all invoices and
Contractor's perfonuance is subject to audit or review by the Department.
Section 5.02 Withholding Payments. Department may withhold all or part of any payments to
Contractor to offset reimbursement for any ineligible expenditures or overpayments that Contractor
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has not refunded to Department, or if financial status report(s) required by the Department are no,t
submitted by the date(s) due. Department may take repayment from funds available under this
Contract, active or expired, in amounts necessary to fulfill Contractor's repayment obligations.
Section 5.03 Condition Precedent to Requesting Payment. Contractor shall disburse progrWTI
income, rebates, refunds, contract settlements, audit recoveries, and interest earned on such funds
before requesting cash payments including any advance payments from Department.
Section 5.04 Acceptimce as Payment in Full. Except as permitted in the Fees for Personal Health
Services section, Contractor shall accept reimbursement or payment from DSHS as paymeI).t in full
for services or goods provided to clients, and Contractor agrees to not seek additional reimbursement
or payment for services or goods from clients.
Section 5.05 No Fee or Profit. Except as P,fovided in Section 2.05, Fees for Personal Health
Services, Contractor shall not charge a fee or make a profit with respect to the Contract. A fee or
profit is considered to be an amount in excess of aCtual allowable costs that are incurred in
conducting an assistance program.
ARTICLE VI
ALLOW AB~E COSTS AND AUDIT REQUIREMENTS
Section 6.01 Allowable Costs. For services satisfactorily performed pursuant to this Contract,
DSHS will reimburse Contractor for allowable costs. Contractor must have incurred a cost within the
applicable term to be eligible for reimbursem~nt under this Contract and prior to claiming
reimbursement. DSHS shall determine whetlier costs submitted by Contractor are allowable and
reimbursable. If DSHS has paid funds to Contractor for unallowable or ineligible costs, DSHS will
notify Contractor in writing, and Contractor shall return the funds to DSHS within thirty (30)
calendar days of the date of this written notice. DSHS may withhold all or part of any payments to
Contractor to offset reimbursement for any ineligible expenditures that Contractor has not refunded to
DSHS, or if financial status report(s) required under the Financial Status Reports section are not
submitted by the date(s) due. DSHS may tak~ repayment from funds available under any term of this
Contract, active or expired, in amounts necessary to fulfill Contractor's repayment obligations.
Applicable cost principles, audit requirements, and administrative requirements include:
Applicable Entity Applicable Cost Audit Administrati ve
Principles !; Requirements Requirements
State, Local and OMB Circular OMB Circular UGMS, OMB
Tribal Governments A-87 A-133 and UGMS Circular A-102, and
applicable Federal
awarding agency
common rule
Educational OMB Circular OMB Circular OMB Circular A-lID
Institutions A-21 A-l33 and UGMS and applicable Federal
awarding agency
common rule
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I
I
I '
Non-Profit OMB Circular pMB Circular UGMS; OMB
Organizations A-122 A-133 and UGMS Circular A-110 and
applicable Federal
awarding agency
common rule
For-profit 48 CFR Part 31, Program audit UGMS and applicable ,
Organization other Contract Cost conducted by an Federal awarding
than a hospital and an Principles : independent agency common rule
organization named in Procedures, or "certified public
OMB Circular A-122 uniform cost accountant in
as not subject to that accounting accordance with
circular. standards that ' Governmental
comply with cost Auditing
principles Standards.
acceptable to the
federal or state
awarding agency !
A chart of applicable common rules is located on the Internet at
htto:llwww.whitehouse.gov/omb/grants/chart.html. OMB Circulars will be applied with the
modifications prescribed by UGMS with effect given to whichever provision imposes the more
stringent requirement in the event of a conflict.
Section 6.02 Independent Single or Program-Specific Audit. If Contractor within Contractor's
fiscal year expends a total amount of at least $500,000 in state funds awarded or at least $500,000 in
federal funds awarded, Contractor must have a single audit or program-specific audit in accordance
with the Office of Management and Budget (OMB) Circ. No. A-133, the Single Audit Act of 1984, P
L 98-502, 98 Stat. 2327, and the Single Audit Act Amendments of 1996, P L 104-156, 110 Stat.
1396. The $500,000 federal threshold amount includes federal funds passed through by way of state
agency awards. The HHSC Office of Inspector General (OIG) will notify the Contractor to complete
the Single Audit Determination Registration Form. If Contractor fails to complete the Single Audit
Determination Form within thirty (30) days after notification by OIG to do so, Contractor shall be
subject to DSHS sanctions and remedies for non-compliance with this Contract. The audit shall be
conducted by an independent certified public I accountant and in accordance with applicable OMB
Circulars, Government Auditing Standards, and Uniform Grant Management Standards (UGMS)
located on the Internet at
htto:llwww.governor.state.tx.us/di visions/stategrantsl guide! ines/files/U GMS062004.doc. Contractor
shall procure audit services in compliance with this section, state procurement procedures, as well as
with the provisions of UGMS. Contractor, unless Contractor is a governmental entity, shall
competitively re-procure independent single audit services every five (5) years and shall not use the
same lead or coordinating audit partner (having primary responsibility for the audit) to conduct the
independent audit for more than five (5) consecutive years, Procurement of audit services must
comply with the procurement standards of 45 <;FR Part 74 or 92, as applicable, including obtaining
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competition and making positive efforts to use small, minority-owned, and women-owned business
enterprises.
,
Section 6.03 Submission of Audit. WithiB thirty (30) calendar days of receipt of the audit reports
required by this section, Contractor shall submit one copy to the Department's Contract Oversight
and Support Section, and one copy to the Te*as Health and Human Services Commission (IllISC),
Office of Inspector General (OIG), at the following addresses:
Department of State Health Services
Contract Oversight and Support, Mail Code p26
P.O. Box 149347
Austin, Texas 78714-9347
Texas Health and Human Services Commission
Office of Inspector General
Compliance/Audit, Mail Code 1326
P.O. Box 85200
Austin, Texas 78708-5200
If Contractor fails to submit the audit report ~s required by this section within thirty (30) days of
receipt by Contractor of an audit report, Contractor shall be subject to DSHS sanctions and remedies
for non-compliance with this Contract.
ARTICLE VII
CONFIDENTIALITY
Section 7.01 Maintenance of Confidentiality. Contractor must maintain the privacy and
confidentiality of information and records received during or related to the performance of this
Contract, including patient and client records that contain protected health information (PH!), and any
other information that discloses confidential personal information or identifies any client served by
DSHS, in accordance with applicable federal and state laws and Rules, including but not limited to 7
CPR Part 246; 42 CFR Part 2; 45 CFR Parts 160 and 164 (Health Insurance Portability and
Accountability Act [HIPAA]); Tex. Health & Safety Code Chapters 12,47,81,82,85,88,92, 161,
181,241,245,251,534,576,577,596, 611, and 773; and Tex. Occ. Code Chapters 56 and 159 and
all applicable Rules.
Section 7.02 Department Access to PHI and Other Confidential Information. Contractor shall
cooperate with Department to allow Department to request, collect and receive PHI and other
confidential information under this Contract, without the consent of the individual to whom the PHI
relates, for funding, payment and administration of the grant program, and for purposes permitted
under applicable state and federal confidentiality and privacy laws.
Section 7.03 Exchange of Client-Identifying Information. Except as prohibited by other law,
Contractor and DSHS shall exchange PHI without the consent of clients in accordance with 45 CFR .9
.,
1 64.504(e)(3)(i)(B), Tex. Health & Safety Code 9 533.009 and Rule Chapter 414, Subchapter A or
other applicable laws or rules. Contractor shall disclose information described in Tex. Health &
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Safety Code ~ 614.017(a)(2) relating to special needs offenders, to an agency described in Tex.
Health & Safety Code ~ 614.017(c) upon request of that agency, unless Contractor documents that
the information is not allowed to be disclosed under 45 CFR Part 1640r other applicable law.
Section 7.04 Security of Patient or Client Records. Contractor must maintain patient and client
records in compliance with state and federal law relating to security and retention of medical or
mental health and substance abuse patient records. Department may require Contractor to transfer
original or copies of patient and client records to Department, without the consent or authorization of
the patient or client, upon termination ofthis Contract or a Program Attachment to this Contract, as
applicable, or if the care and treatment of the iJ1dividual patient or client is transferred to another
entity. Prior to providing services funded under this Contract to a patient or client, Contractor shall
attempt to obtain consent from the patient or client to transfer copies of patient or client records to
another entity funded by DSHS upon termination of this Contract or a Program Attachment to this
Contract, as applicable, or if care or treatment is transferred to another DSHS-funded contractor.
Section 7.05 HIV/AIDS Model Workplace'iGuidelines. If providing direct client care, services,
or programs, Contractor shall implement Department's policies based on the HIV/AIDS (human
immunodeficiency virus/acquired immunodeficiency syndrome) Model Workplace Guidelines for
Businesses, State Agencies, and State Contractors, Policy No. 090.021, and Contractor shall educate
employees and clients concerning HIV and its related conditions, including AIDS, in accordance with
the Tex. Health & Safety Code ~ 85.112-114. A link to the Model Workplace Guidelines can be
found at http://www.dshs.state.tx.us/hivstd/oolicv/pdf/090021.pdf.
ARTICLE VIII
RECORDS RETENTION
Section 8.01 Retention. Contractor shall retain records in accordance with applicable state and
federal statutes and regulations. At a minimum, Contractor shall retain and preserve all other records,
including financial records that are generated or collected by Contractor under the provisions of this
Contract, for a period of four (4) years after t~e termination of this Contract. If services are funded
through Medicaid, the federal retention period, if more than four (4) years, shall apply. Contractor
shall retain all records pertaining to this Confract that are the subject of litigation or an audit until the
litigation has ended or all questions pertaining to the audit are resolved. Legal requirements for
Contractor may extend beyond the retention schedules established in this section. Contractor shall
retain medical records in accordance with Tex. Admin. Code Title 22, Part 9, ~ 165.1(b) and (c) or
other applicable statutes and regulations governing medical information. Contractor shall ensure that
this provision concerning records retention is included in any subcontract it awards. If Contractor
ceases business operations, it shall ensure that records relating to this Contract are securely stored and
are accessible by the Department upon Department's request for at least four (4) years from the date
Contractor ceases business or from the termination date of this Contract, whichever is sooner.
Contractor shall provide the name and address of the party responsible for storage of records to the
Division Contract Management Unit assigned to the Program Attachment.
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ARTICLE IX
ACCESS AND INSPECTION
Section 9.01 Access. In addition to any right of access arising by operation of law, Contractor, and
any of Contractor's affiliate or subsidiary organizations or subcontractors shall permit the
Department or any of its dqly authorized representatives, as well as duly authorized federal, state or
local authorities, including the Comptroller General of the United States, OIG, and the State
Auditor's Office (SAO), unrestricted access to and the right to examine any site where business is
conducted or client services are performed, and all records (including client and patient records, if
any), books, papers or documents related to this Contract. If deemed necessary by the Department or
the OIG, for the purpose of investigatiqn or hearing, Contractor shall produce original documents
related to this Contract. Further, Contractor shall ensure that information collected, assembled or
maintained by the Contractor relative to this Contract is available to the Department for the
Department to respond to requests that it receives under the Public Information Act. The Department
and HHSC will have the right to audit billings both before and after payment. Payments will not
foreclose the right of Department and HHSC to recover excessive or illegal payments. Contractor
shall ensure that this provision concerning the right of access to, and examination of, information
related to this Contract is included in any subcontract it awards.
Section 9~02 State Auditor's Office. Contractor shall, upon request, make all records, books,
papers, documents, or recordings related to t~is Contract available for inspection, audit, or
reproduction during normal business hours td any authorized representative of the SAO. The
Contractor understands that the acceptance of funds under this Contract acts as acceptance of the
authority of the SAO, or any successor agency, to conduct an audit or investigation in connection
with those funds. The Contractor further agrees to cooperate fully with the SAO or its successor in
the conduct of the audit or investigation, including providing all records requested, and providing
access to any information the SAO considers relevant to the investigation or audit. Contractor shall
ensure that this provision concerning the authority to audit funds will apply to fundS received
indirectly by subcontractors through the Contractor, and the requirement to cooperate, is included in
any subcontract it awards. .
Section 9.03 Responding to Deficiencies. Any deficiencies identified by DSHS or HHSC upon
examination of Contractor's records will be conveyed in writing to Contractor. Contractor shall
submit, by the date prescribed by DSHS, a resolution to the deficiency in a program review or
management or financial audit to the satisfaction of DSHS. A DSHS or HHSC determination of
either an inadequate or inappropriate resolution of the findings may result in contract remedies or
sanctions under the Breach of Contract and Remedies for Non-Compliance Article of these General
Provisions.
ARTICLE X
NOTICE REQillREMENTS
Section 10,01 Child Abuse Reporting Requirement. This section applies to mental health and
substance abuse contractors and contractors for the following public health programs: HIV/STD;
Family Planning (Titles V, X and XX); Primary Health Care; Maternal and Child Health; and WIC
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Nutrition Services. Contractor shall make a good faith effort to comply with child abuse reporting
guidelines and requirements in Tex. Fam. Cod~:Chapter 261 relating to investigations of reports of
child abuse and neglect. Contractor shall develop, implement and enforce a written policy that
includes at a minimum the Department's Child Abuse Screening, Documenting, and Reporting Policy
for Contractors/Providers and train all staffon reporting requirements. Contractor shall use the
DSHS Child Abuse Reporting Form as required by the Department located at
www.dshs.state.tx.us/childabusereporting. Contractor shall retain reporting documentation on site
"
and make it available for inspection by DSHS.
Section 10.02 Significant Incidents. In addition to notifying the appropriate authorities, Contractor
shall report to the Division Contract Management Unit assigned to the Program Attachment
significant incidents involving substantial dis~ption of program operation or potentially affecting
Department-funded clients or participants witHin ~eventy-two (72) hours of discovery.
Section 10.05 Insolvency. Contractor shall notify in writing the Division Contract Management
Unit assigned to the Program Attachment of Contractor's insolvency, incapacity, or outstanding
unpaid obligations to the Internal Revenue Service (IRS) or Texas Workforce Commission (TWC)
within three (3) working days of the date of determination that Contractor is insolvent or
incapacitated, or the date Contractor discov~red an unpaid obligation to the IRS or TWC. Contractor
shall notify iri writing the Division ContracrlManagement Unit assigned to the Program Attachment
of its plan to seek bankruptcy protection within three (3) working days of such action by the
Contractor's board of directors.
Section 10.06 Misuse of Funds. Contractor shall report to the Division Contract Management Unit
assigned to the Program Attachment and to the SAG, any knowledge of debarment, suspected fraud,
program abuse, possible illegal expenditures, unlawful acti vity, or violation of financial laws, rules,
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6/5/08
Page 15 of38
policies, and procedures related to performance under this Contract. Contractor shall make such
report no later than three (3) working days from the date that the Contractor has knowledge or reason
to believe such activity has taken place. Contractor shall make the report to the SAG at (800) TX-
AUDIT, or by Internet at htto://www.sao.state.tx.us.
Section 10.07 Criminal Activity and Disciplinary Action. Contractor affirms that no person who
has an ownership or controlling interest in the organization or who is-an agent or managing employee
of the organization has been placed on community supervision, received deferred adjudication, is
presently indicted for or has been convicted of a criminal offence related to any financial matter,
federal or state program or felony sex crime. Contractor shall notify in writing the Division Contract
Management Unit assigned to the Program Attachment if it has reason to believe Contractor, or a
person with ownership or controlling interest in the organization or who is an agent or managing
employee of the organization, an employee or volunteer of Contractor, or a subcontractor has
engaged in any activity that would constitute a criminal offense equal to or greater than a Class A
misdemeanor or if such activity would reasonably constitute grounds for disciplinary action by a state
or federal regulatory authority, or has been placed on community supervision, received deferred
adjudication, or been indicted for or convict~d of a criminal offense relating to involvement in any
financial matter, federal or state program or felony sex crime. Contractor shall make the reports
required by this section no later than three (3) working days from the date that the Contractor has
knowledge or reason to believe such activity has taken place. Contractor shall ensure that any person
who engaged, or was alleged to have engaged, in an activity subject to reporting under this section is
prohibited from performing direct client services or from having direct contact with clients, unless
otherwise directed by DSHS.
Section 10'.08 Retaliation Prohibited. Contractor shall not retaliate against any person who reports
it violation of, or cooperates with an investigation regarding, any applicable law, rule, or standard to
the SAG, the Department, another state agency, or any federal, state or local law enforcement
official. . .
Section 10.09 Documentation. Contractor s,hall maintain appropriate documentation of all notices.
ARTICLE XI
ASSURANCES AND CERTIFICATIONS
Section 11.01 Certification. Contractor certifies by execution of this Contract to the following:
a) it is not disqualified under 2 CFR ~376.935 or ineligible for participation in federal or state
assistance programs;
b) neither it, nor its principals, are presently debarred, suspended, proposed for debarment,
declared ineligible, or excluded from participation in this transaction by any federal or state
department or agency;
c) it has not knowingly failed to pay a single substantial debt or a number of outstanding debts to
a federal or state agency;
d) it is not subject to an outstanding judgment in a suit against Contractor for collection of the
balance of a debt;
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e) it is in good standing with all state and/or federal agencies that have a contracting or -
regulatory relationship with Contractor;
f) that no person who has an ownership or controlling interest in Contractor or who is an agent
or managing employee of Contractor has been convicted of a criminal offense related to
involvement in any program established ,under Medicare, Medicaid, or a federal block grant;
g) neither it, nor its principals have within the three-year period preceding this Contract, has
been convicted of or had a civil judgment rendered against them for commission of fraud or a
criminal offence in connection with obtaining, attempting to obtain, or performing a private or
public (federal, state or local) transaction or contract under a private or public transaction,
violation of federal or state antitrust statptes (including those proscribing price fixing between
competitors, allocation of customers betWeen competitors and bid rigging), or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements or false claims, tax evasion, obstruction of justice, receiving stolen property or any
other offense indicating a lack of business integrity or business honesty that seriously and
directly affects the present responsibility of Contactor or its principals;
h) neither it, nor its principals is presently indicted or otherwise criminally or civilly charged by
a governmental entity (federal, state or local) with the commission of any of the offenses
enumerated in subsection g) of this section; and
i) neither it, nor its principals within a thr~e-year period preceding this Contract has had one or
more public transaction (federal, state or local) terminated for cause or default.
Contractor shall include the certifications in this section, without modification (except as required to
make applicable to the subcontractor), in all subcontracts and solicitations for subcontracts. Where
Contractor is unable to certify to any of the sdtements in this Article, Contractor shall submit an
explanation to the Division Contract Management Unit assigned to the Program Attachment. If
Contractor's status with respect to the items certified above changes during the term of this Contract,
Contractor shall immediately notify the Division Contract Management Unit assigned to the Program
Attachment.
Section 11.02 Child Support Delinquencies. As required by Tex. Fam. Code ~ 231.006, a child
support obligor who is more than thirty (30) calendar days delinquent in paying child support and a
business entity in which the obligor is a sole proprietor, partner, shareholder, or owner with an
ownership interest of at least twenty-five percent (25%) is not eligible to receive payments from state
funds under a contract to provide property, materials, orservices or receive a state-funded grant or
loan. If applicable, Contractor agrees to maintain its eligibility to receive payments under this
Contract, certifies that it is not ineligible to r~ceive the payments specified in this Contract, and
acknowledges that this Contract may be terminated and payment may be withheld if this certification
is inaccurate.
Section 11.03 Authorization. Contractor certifies that it possesses legal authority to contract for the
services set forth in this Contract and that a resolution, motion or similar action has been duly
adopted or passed as an official act of the Contractor's governing body, authorizing the binding of the
organization under this Contract including all understandings and assurances contained in this
Contract, and directing and authorizing the person identified as the authorized representative of the
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Contractor to act in connection with this Contract and to provide such additional information as may
be required.
Section 11.04 Gifts and Benefits Prohibited. Contractor certifies that it has not given, offered to
give, nor intends to give at any time hereafter, any economic opportunity, present or future
employment, gift, loan, gratuity, special dis~ount, trip, favor, service or anything of monetary value
to a DSHS or HHSC official or employee in connection with this Contract.
Section 11.05 Ineligibility to Receive the Contract. (a) Pursuant to Tex. Gov. Code ~ 2155.004
and federal law, Contractor is ineligible to receive this Contract if this Contract includes financial
participation by a person who received compensation from DSHS to participate in developing,
drafting or preparing the specifications, requirements, statement(s) of work or Solicitation Document
on which this Contract is based. Contractor certifies that neither Contractor, nor its employees, nor
anyone acting for the Contractor has received compensation from DSHS for participation in the
development, drafting or preparation of specifications, requirements or statement(s) of work forthis
Contract or in the Solicitation Document on1which this Contract is based; (b) Pursuant to Tex. Gov.
Code ~~ 2155.006 and 2261.053, Contractor is ineligible to receive this Contract, if the Contractor or
any person who would have financial participation in this Contract has been convicted of violating
federal law, or been assessed a federal civil or administrative penalty, in connection with a contract
awarded by the federal government for relief, recovery or reconstruction efforts as a result of
Hurricanes Rita or Katrina or any other disa~ter occurring after September 24,2005; (c) Contractor
certifies that the individual or business entity named in this Contract is not ineligible to receive the
specified Contract under Tex. Gov. Code ~~ 2155.004, 2155.006 or 2261.053, and acknowledges that
this Contract may be terminated and payment withheld if these certifications are inaccurate.
Section 11.06 Antitrust. Pursuant to 15 USCA Sec. 1, et seq. and Tex. Bus. & Comm. Code ~
15.01, et seq. Contractor certifies that neither Contractor, nor anyone acting for the Contractor has
violated the antitrust laws of this state or federal antitrust laws, nor communicated directly or
indirectly regarding a bid with any competitor or any other person engaged in such line of business
for the purpose of substantially lessening competition in such line of business.
Section 11.07 Initiation and Completion of Work. Contractor certifies that it shall initiate and
complete the work under this Contract within the applicable time frame prescribed in this Contract.
ARTICLE XII
GENERAL BUSINESS OPERATIONS OF CONTRACTOR
Section 12.01 Responsibilities and Restrictions Concerning Governing Board, Officers and
Employees. Contractor and its governing board shall bear full responsibility for the integrity of the
fiscal and programmatic management of the organization. This provision applies to all organizations,
including Section50l(c)(3) organizations as defined in the Internal Revenue Service Code as not-for-
profit organizations. Each member of Contractor's governing board shall be personally accountable
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Page 18 of 38
I!
II
for all funds and materials received from Dep~ment. Within thirty (30) days of the beginning of the
term of each Contract (including each renewal of the Contract, if any), each member of Contractor's
board shall sign a statement affIrming his or her acknowledgement of personal accountability for.
Contract funds on a form supplied by Department. New members of the board shall sign the
statement within thirty (30) days of becoming aboard member. Contractor shall maintain the signed
formfor inspection by DSHS. The responsibili~y of Contractor's governing board shall also include
accountability for compliance with Department Rules, policies, procedures, and applicable federal
and state laws and regulations; and correction of fiscal and program deficiencies identified through
self-evaluation and Department's monitoring processes. Further, Contractor's governing board shall
ensure separation of powers, duties, and functions of board members and staff. Staff members,
including the executive director, shall not serve as voting members ofthe Contractor's governing
board. No member of Contractor's governing board, or offIcer or employee of Contractor shall vote
for, confirm or act to influence the employment, compensation or change in status of any person
related within the second degree of affinity or the third degree of consanguinity (as defined in Tex.
Gov. Code Chapter 573) to the member of the governing body or the officer or any employee
authorized to employ or supervise such person! This prohibition does not prohibit the continued
employment of a person who has been continuously employed for a period of two (2) years prior to
the election, appointment or employment of the offIcer, employee, or governing body member related
to such person in the prohibited degree. These restrictions shall also apply to the governing board,
offIcers and employees of Contractor's subcol1tractors. Ignorance of any Contract provisions or other
requirements contained or referenced in this Contract shall not constitute a defense or basis for
waiving or appealing such provisions or requirements.
Section 12.02 Management and Control Systems. Contractor shall comply with all the
requirements of the Department's Contractor's, Financial Procedures Manual, and any of its
subsequent amendments, which is available at the Department's web site:
http://www.dshs.state.tx.us/contracts. Contractor shall maintain an appropriate contract
administration system to insure that all terms, conditions, and specifications are met. Contractor shall
develop,implement, and maintain financial management and control systems that meet or exceed the
requirements of UGMS and adhere to procedures detailed in Department's Contractor's Financial
Procedures Manual. Those requirements shall include at a minimum:
a) financial planning, including the development of budgets that adequately reflect all functions
and resources necessary to carry out authorized activities and the adequate determination of
costs;
b) financial management systems that include accurate accounting records that are accessible
and identify the source and application of funds provided under each Program Attachment of
this Contract, original source documentation substantiating that costs are specifically and
solely allocable to the Program Attachment and are traceable from the transaction to the
general ledger; and
c) effective internal and budgetary controls; comparison of actual costs to budget; determination
of reasonableness, allowableness, and allocability of costs; timely and appropriate audits and
resolution of any findings; billing and collection policies; and a mechanism capable of billing
and making reasonable efforts to collect from clients and third parties.
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Section 12.03 Insurance. Contractor shall imaintain insurance or other means of replacing assets
purchased with Department funds.
Section 12.04 Fidelity Bond. Contractor is required to carry a fidelity bond or insurance coverage
equal to the amount offunding provided unqler this Contract up to $100,000 that covers each
employee of Contractor handling funds under this Contract, including person(s) authorizing payment
of such funds. The fidelity bond or insurance shall provide for indemnification of losses occasioned
by (1) any fraudulent or dishonest act or acts committed by any of Contractor's employees, either
individually or in concert with others, and/or (2) failure of Contractor or any of its employees to
perform faithfully hislher duties or to account properly for all monies and property received by virtue
of his/her position or employment.
Section 12.05 Liability Coverage. Contractor shall also maintain liability insurance coverage,
referred to in Tex. Gov. Code ~ 2261.102, as "director and officer liability coverage," where
Contractor is a legal entity thatis required to have directors and/or officers. This provision applies to
entities that are organized as non-profit corpprations under the Texas Non-Profit Corporation Act;
for-profit corporations organized under the Texas Business Corporations Act; and any other legal
entity that is required under Texas law to have directors and/or officers. Contractor shall maintain
liability insurance coverage in an amount not less than the total value of this Contract and that is
sufficient to protect the interests of Department in the event an actionable act or omission by a
director or officer of Contractor damages Department's interests.
Section 12.06 Overtime Compensation. Ex.cept as provided in this section, Contractor shall not use
any of the funds provided by this Contract t~ pay the premium portion of overtime. Contractor shall
be responsible for any obligations of premium overtime pay due employees. Premium overtime pay
is defined as any compensation paidto an individual in addition to the employee's normal rate of pay
for hours worked in excess of normal working hours. Funds provided under this Contract may be
used to pay the premium portion of overtime only under the following conditions: 1) with the prior
approval of DSHS; 2) temporarily, in the case of an emergency or an occasional operational
bottleneck; 3) when employees are performing indirect functions, such as administration,
maintenance, or accounting; 4) in performan6e of tests, laboratory procedures, or similar operations
that are continuous in nature and cannot reasonably be interrupted or otherwise completed; or 5)
when lower overall cost to DSHS will result.
Section 12.07 Program Site. All Contractors shan ensure that the location where services are
provided is in compliance with all applicable local, state and federal zoning, building, health, fire,
and safety standards.
Section 12.08 Cost Allocation Plan. Contractor shall submit a Cost Allocation Plan in the format
provided in the Department's Contractor's Financial Procedures Manual to the Department's
Contract Oversight and Support Section, at Mail Code 1326, P.O. Box 149347, Austin, Texas 78714-
9347, except under the circumstance where a Contractor has a current Cost Allocation Plan on file
with the Department. Contractor shall implement and follow the applicable Cost Allocation Plan. If
Contractor's plan is the same as in the previous year, by signing this Contract, Contractor certifies
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that its current Cost Allocation Plan for the CUl-tent year is the same as that submitted to DSHS for the
previous year. Inthe event that the Cost Allocation Plan changes during the Contract term, Contractor
must submit a new Cost Allocation Plan to the Contract Oversight and Support Section within thirty
(30) calendar days after the effective date of the change. Cost Allocation Plan must comply with th~
guidelines provided in the Department's Contractor's Financial Procedures Manual located at
http://www.dslis.state.tx.us/contracts.
Section 12.09 Reporting for Unit Rate and Fee For Service Contracts. Contractor shall subrnit
reports concerning unit rate and fee-for-service contracts to the Department in accordance with the
requirements stated in the Department's Contractor's Financial Procedures Manual located at
http://www.dshs.state.tx.us/contracts.
Section 12.10 Historically Underutilized Businesses (HUBs). If Contractor was not required to
submit a HUB subcontracting plan and if subcontracting is permitted under this Program Attachment,
Contractor is encouraged to make a good faith! effort to consider subcontracting with HUBs as set
forth in Tex. Gov. Code Chapter 2161 and 34 Tex. Admin. Code ~ 20.14et seq. Contractors may
obtain a list of HUBs at http://www.window.state.tx.us/procurementlorog/hub. If Contractor has
filed a HUB subcontracting plan, the plan is incorporated by reference in this Contract. If Contractor
. desires to make a change in the plan, Contractor must obtain prior approval from the Department's
HUB Coordinator ofthe revised plan before proposed changes will be effective under this Contract.
Contractor agrees to make a good faith effort to subcontract with HUBs during the performance of
this Contract and shall report HUB subcontract activity to the Department's HUB Coordinator by the
15th day of each month for the prior month's activity, if there was any such activity, in accordance
with 34 Tex. Admin. Code ~ 20.16(c).
Section 12.11 Buy Texas. Contractor shall purchase products and materials produced in Texas when
the products and materials are available at a price and time comparable to products and materials
produced outside of Texas as required by Tex. Gov. Code ~ 2155.4441.
Section 12.12 Contracts with Subrecipient Subcontractors. Contractor may enter into contracts
with subrecipient subcontractors unless restricted or otherwise prohibited in a specific Program
Attachment(s). Prior to entering into an agreement equaling or exceeding $100,000, Contractor shall
obtain written approval from DSHS. Contracts with subcontractors shall be in writing and include the
following:
a) name and address of all parties;
b) a detailed description of the services to be provided;
c) measurable method and rate of payment and total amount of contract;
d) clearly defined and executable termination clause;
e) beginning and ending dates that coincide with the dates of the applicable Program
Attachment(s) or that cover a term within the beginning and ending dates of the applicable
. Program Attachment(s);
f) access to inspect the work and the premises on which any work is performed, in accordance
with the Access and Inspection Article in these General Provisions; and
g) a copy of these General Provisions and a copy of the Statement of Work and any other
provisions in the Program Attachment(s) applicable to the subcontract.
Contractor is responsible to DSHS for the performance of any subcontractor. Contractor shall
monitor subcontractors for both financial and programmatic performance and shall maintain pertinent
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records that shall be available for inspection by DSHS. Contractor shall ensure that slibcontractors are
fully aware of the requirements placed upon them by state/federal statutes, rules, and regulations and
under this Contract. Contractor shall not contract wi.th a subcontractor, at any tier, that is debarred or
suspended or excluded from or ineligible for participation in federal assistance programs.
Section 12.13 Status of Subcontractors. Contractor shall include in all its contracts with
subcontractors, the certifications stated in the-Assurances and Certifications Article of these General
Provisions. Contractor shall also require all subcontractors to certify that they are not delinqu~nt on
any repayment agreements; have not had a required license or certification revoked; and hav.e not had
a contract terminated by the Department. Contractors shall further require that subcontractors certify
that they have not voluntarily surrendered within the past three (3) years any license issued by the
Department.
Section 12.14 Incorporation of Terms. Contractor shall ensure that all written agreements .with
subrecipient subcontractors incorporate the terms of this Contract, and provide that the subcontractor
is subject to audit by DSHS, HHSC and the SAO.
Section 12.15 Independent Contractor. Contractor is an independent contractor. Contractor shall
direCt and be responsible for the performance of its employees, subcontractors, joint venture
participants or agents. Contractor is not an agent or employee of the Department or the State of
Texas for any purpose whatsoever. For purposes of this Contract, Contractor acknowledges that its
employees, subcontractors, joint venture participants or agents will not be eligible for unemployment
compensation from the Depiutment or the St<:l~e of Texas.
Section 12.16 Authority to Bind. The person or persons signing and executing this Contract on
behalf of Contractor, or representing themselves as signing and executing this Contract on behalf of
Contractor, warrant and guarantee that they have been duly authorized by Contractor to execute this
Contract for Contractor and to validly and legally bind Contractor to all of its terms.
Section 12.17 Tax Liability. Contractor shall comply with all state and federal tax laws aI?-d is
solely responsible for filing all required state and federal tax forms and making all tax payments. In
the event that the Department discovers that Contractor has failed to remain .current on a liability to
the IRS, this Contract will be subject to reme~ies and sanctions under this Contract, including
immediate termination at the Department's di[scretion. In the event of Contract termination under this
section, the Department will not enter into a contract with Contractor for three (3) years from the date
of termination.
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Section 12.18 Notice of Organizational Change. Contractor shall submit written notice to the
Division Contract Management Unit assigned to the Program Attachment within ten (10) business
days of any change to the following: Contractor's name; contact information; key personnel, officer,
director or partner; organizational structure; legal standing; or authority to do business in Texas. A
change in Contractor's name requires an amendment to this Contract in accordance with the
Amendments section of these General Provisions.
Section 12.19 Quality Management. Contractor shall comply with quality management
requirements as directed by the Department.
Section 12.20 Equipment (Including Controlled Assets) Purchases. Equipment means an article
of nonexpendable, tangible personal property Having a useful lifetime of more than one year and an
acquisition cost of $5,000 or more, and "Gontrolled assets." Controlled assets inClude firearms
regardless of the acquisition cost, and the following assets with an acquisition cost of $500 or more:
desktop and laptop computers, non-portable printers and copiers, emergency management equipment,
communication devices and systems, medical and laboratory equipment, and media equipment.
Contractors on a cost reimbursement payment method shall inventory all equipment. If the purchase
of equipment is approved in writing by the Department, Contractor is required to initiate the purchase
of that equipment in the first quarter of the Contract or Program Attachment term, as applicable.
Failure to initiate the purchase of equipment may result in loss of availability of funds for the
purchase of equipment. Requests to purchase previously approved equipment after the first quarter of
the Program Attachment must be submitted to the Division Contract Management Unit assigned to
the Program Attachment.
Section 12.21 Supplies. Supplies are defined as consumable items necessary to carry out the
services under this Contract including medical supplies, drugs, janitorial supplies, office supplies,
patient educational supplies, software, and any items of tangible personal property other than those
defined as equipment above.
Section 12.22 Changes to Equipment List. .All items of equipment purchased with funds under this
Contract shall be itemized in Contractor's equipment list as finally approved by the Department in the
executed Contract. Any changes to the approved equipment list in the executed Contract must be
approved in writing by Department prior to purchase of equipment. Contractor shall submit to the
Division Contract Management Unit assigned to the Program Attachment, a written description
including complete product specifications and need justification prior to purchasing any item of
unapproved equipment. If approved, Department will acknowledge its approval by means of a
written amendment or by written acceptance of Contractor's Contract Revision Request, as
appropriate.
Section 12.23 Property Inventory and Protection of Assets. Contractor shall maintain a
nonexpendable personal property (equipment and controlled assets) inventory and submit an annual
cumulative report to the Department's Contract Oversight and Support Section, Mail Code 1326, P.O.
Box 149347 Austin, Texas 78714-9347, no later than October 15th of each year. The form for this
report (Form GC-lI) is located on the DSHS website at
http://www.dshs.state.tx.us/contracts/forms.shtm. Contractor shall administer a program of
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maintenance, repair, and protection of asset~ under this Contract so as to assure their full availability
and usefulness. 'In the event Contractor is in.demnified, reimbursed, or otherwise compensated for
any loss of, destruction of; or damage to thel1assets provided under this Contract, Contractor shall use
the proceeds to repair or replace those assets.
Section 12.24 Bankruptcy. In the event of bankruptcy, Contractor shall sever Department property,
equipment, and supplies in possession of Contractor from the bankruptcy, and title shall revert to
Department.
Section 12.25 Title to Property. At the conclusion of the contractual relationship between the
Department and the Contractor, for any reason, title to any remaining equipment and supplies
purchased with funds under this Contract reverts to Department. Title may be transferred to any
other party designated by Department. The Department may, at its option and to the extent allowed.
by law, transfer the reversionary interest to such property to Contractor.
Section 12.26 Property Acquisitions. Departrnentfunds may not be used to purchase buildings or
real property. Any costs related to the initial acquisition of the buildings or real property are not
allowable.
Section 12.27 Disposition of Property. Contractor shall follow the procedures in the American
Hospital Association's (AHA's) "Estimatedl:Useful Lives of Depreciable Hospital Assets" in
disposing, at any time during or after the Contract term, of equipment or controlled assets purchased
with the Department funds, except when federal or state statutory requirements supersedes orwhen .
the equipment requires licensure or registration by the state, or when the acquisition price of the
equipment or controlled asset is equal to or greater than $10,000. All other equipment and controlled
assets not listed in the AHA reference (other than equipment that requires licensure or registration or
that has an acquisition cost equal to or great~r than $10,000) shall be controlled by the requirements
of UGMS. If, prior to the end of the useful life, any item of equipment is no longer needed to
perform services under this Contract, or becomes inoperable, or if the equipment requires licensure or
registration or had an acquisition price equal to or greater than $10,000, Contractor shall request
disposition approval and instructions in writing from the Division Contract Management Unit
assigned to the Program Attachment. After an item reaches the end of its useful life, Contractor must
ensure that disposition of any equipment is i~ accordance with Generally Accepted Accounting
Principles, and any applicable federal guidance.
Section 12.28 Closeout of Equipment. At the end of the term of a Program Attachment that has no
additional renewals or that will not be renewed (Closeout), Contractor shall submit to the Division
Contract Management Unit assigned to the Program Attachment, an inventory of property purchased
with Department funds and request dispositiqn instructions for such property. All property purchased
with Department funds shall be secured by the Contractor at the time of Closeout and shall be
returned to the Department as required by the Department's disposition instructions or at the request
of the Department at the Contractor's expense.
Section 12.29 Assets as Collateral Prohibited. Contractors on a cost reimbursement payment
method shall not encumber property purchased with Department funds without prior written approval
from the Department.
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ARTICLE xm
GENERAL TERMS
Section 13.01 Assignment. Contractor shall not transfer, assign, or sell its interest, in whole or in
part, in this 'Contract, or in any equipment purchased with funds from this Contract, without the prior
written consent of the Department.
Section 13.02 Lobbying. Contractor shall comply with Tex. Gov Code 9556.0055, which prohibits
contractors who receive state funds from using those funds to pay lobbying expenses. Further,
Contractor shall not use funds paid under this Contract to pay any person for influencing or
attempting to influence an officer or employee of any federal or state agency, a member of Congress,
an officer or employee of Congress, or an erriplpyee of a member of Congress in connection with the
awarding of any contract or the extension, continuation, renewal, amendment, or modification of any
contract (31 USCA 9 1352, as amended, and UGMS). If at any time this Contract exceeds $100,000
of federal funds, Contractor shall file with the Division Contract Management Unit assigned to the
Program Attachment a declaration containing the name of any registrant under the Lobbying,
Disclosure Act of 1995 who has made lobbying contacts on behalf of Contractor in connection with
this Contract, a certification that none of the funds provided by Department have been or will be used
for payment to lobbyists, and disclosure of the names of any and all registered lobbyists with whom
Contractor has an agreement. Contractor shall file the declaration, certification, and disclosure at the
time of application for this Contract; upon execution of this Contract unless Contractor previously
filed a declaration, certification, or disclosure form in connection with the award; and at the end of
each calendar quarter in which there occurs an,y event that materially affects the accuracy of the
information contained in any declaration, certification, or disclosure previously filed. Contractor shall
require any person who requests or receives a subcontract to file the same declaration, certification,
and disclosure with the Division Contract Management Unit assigned to the Program Attachment.
Contractor shall also comply, as applicable, with the lobbying restrictions and requirements in OMB
Circulars A~122 Attachment B paragraph 25; .1\-87 Attachment B section 27; A-110 section_.27 and
A-21 paragraphs 17 and 24. Contractor shall include this provision in any subcontracts.
Section 13.03 Conflict of Interest. Contractor represents to the Department that it does not have nor
shall it knowingly acquire any financial or other interest that would conflict in any manner with the
performance of its obligations under this Contract. Potential conflicts of interest include, but are not
limited to, an existing or potential business or personal relationship between Contractor, its principal
(or a member of the principal's immediate fal11ily), or any affiliate or subcontractor and Department
or HHSC, their commissioners, officers or employees, or any other entity or person involved in any
way in any project that is the subject of this Contract. Contractor shall establish safeguards to prohibit
employees from using their positions for a purpose that constitutes or presents the appearance of
personal or organizational conflict of interest or personal gain.
Section 13.04 Transactions Between Related Parties. Contractor shall identify and report to
DSHS any transactions between Contractor and a related party that is part of the work -that the
Department is purchasing under this Contract before entering into the transaction or immediately
upon discovery. Contractor shall submit to the Division Contract Management Unit assigned to the
Program Attachment the name, address and telephone number of the related party, how the party is
related to the Contractor and the work the related party will perform under this Contract. A related
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party is a person or entity related to the Contractor by blood or marriage, common ownership or any
association that permits either to significantly influence or direct the actions or policies of the other.
The Contractor, for purposes of reporting transactions between related parties, includes the entity
contracting with the Department under this Contract as well as the chief executive officer, chief
financial officer and program director of the Contractor. Contractor shall comply with Tex. Gov.
Code Chapter 573. Contractor shall maintain records and supply any additional information
. requested by the Department, regarding a trksaction between related parties, needed to enable the
Department to determine the appropriateness of the transaction pursuant to applicable state or federal
law, regulations or circulars, which mayinclude 45 CFR part 74, OMB Circ. No. A-110, 2 CPR ~
215.42, and UGMS.
Section 13.05 Intellectual Property. Tex. Health & Safety Code ~ 12.020 authorizes DSHS to
protect intellectual property developed as a result of this Contract.
a) "Intellectual property" means create~, property tha~ may be protected under copyright, patent,
or trademark/service mark law. .
b) For purposes of this Contract intellectual property prepared for DSHS use, or a work specially.
ordered or commissioned through <;l contract for DSHS. use is "work made for hire." DSHS
owns works made for hire unless it agrees otherwise by contract. To the extent that title and
interest to any such work may not, by operation of law, vest in DSHS, or such work may not
be considered a work made for hire, Contractor irrevocably assigns the rights, title and
interest therein to DSHS. DSHS shall have the right to obtain and hold in its name any and all
patents, copyright, registrations or other such protections as may be appropriate to the subject
matter, and any extensions and renewals thereof. Contractor must give DSHS and the State of
Texas, as well as any person designat~d by DSHS and the State of Texas, all assistance
required to perfect the rights defined herein without charge or expense beyond those amounts
payable to Contractor for goods provided or services rendered under this Contract.
c) If federal funds are used to finance activities supported by this Contract that result in the
production of intellectual property, the federal awarding agency reserves a royalty~free,
nonexclusive, and irrevocable license to reproduce, publish, or otherwise use, and to authorize
others to use, for federal government purposes (1) the copyright in any intellectual property
developed under this Contract, including any subcontract; and (2) any rights of copyright to
which a Contractor purchases ownership with contract funds. Contractor shall place an
,I
acknowledgment of federal awarding *gency grant support and a disclaimer, as appropriate,
on any publication written or published with such support and, if feasible, on any publication
reporting the results of or describing a grant-supported activity. An acknowledgment shall be
to the effect that "This publication was made possible by grant number _ from (federal
awarding agency)" or "The project described was supported by grant number __ from
(federal awarding agency)" and "Its contents are solely the responsibility of the authors and
do not necessarily represent the official views of the (federal awarding agency)."
d) In the event the terms of a federal grant award the copyright to Contractor, DSHS reserves a
royalty-free, nonexclusive, worldwide '~nd irrevocable license to reproduce, publish or
otherwise use, and to authorize others to use, for DSHS, public health, and state governmental
noncommercial purposes (1) the copyright, trademark, service mark, and/or patent on an
invention, discovery, or improvement to any process, machine, manufacture, or composition
of matter; products; technology; scientific information; trade secrets; and computer software,
in any work developed under a grant, subgrant, or contract under a grant or sub grant; and (2)
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any rights of copyright, service or trade marks or patents to which a grantee, subgrantee or a
Contractor purchases ownership with contract funds.
e) If the results of the contract performance are subject to copyright law, the Contractor cannot
publish those results without prior review and approval of DSHS. Contractor shall submit
requests for review and approval to the Division Contract Management Unit assigned to the
Program Attachment.
Section 13.06 Other Intangible Property. At the conclusion of the contractual relationship
between Department and the Contractor, for any reason, Department shall have the sole ownership
rights and interest in all non-copyrightable intangible property that was developed, produced or
obtained by Contractor as a specific requirement under this Contract or under any grant that funds
this Contract, such as domain names, URLs, etc. Contractor shall cooperate with Department and
perform all actions necessary to transfer ownership of such property to the Department or its
designee, or otherwise affirm Department's ownership rights and interest in such property. This
provision shall survive the termination or expiration of this Contract.
Section .13 .07 Severability and Ambiguity. If any provision of this Contract is construed to be
illegal or invalid, the illegal or invalid provisiqn will be deemed stricken and deleted to the same
extent and effect as if never incorporated, but all other provisions will continue. Parties represent and
agree that thelanguage contained in this Contract is to be construed as jointly drafted, proposed and
accepted.
Section 13.08 Legal Notice. Any notice required or perrnitted to be given by the provisions of this
Contract shall be deemed to have been received by a Party on the third business day after the date on
which it was mailed to the Party at the addres~ first given above (or at such other address as the Party
shall specify to the other Party in writing) or, if sent by certified mail, on the date of receipt..
Section 13.09 Successors. This Contract shall be binding upon the Parties and their successors and
assignees, except as expressly provided in this ContraCt.
Section 13.10 Headings. The articles and section headings used in this Contract are for convenience
of reference only and shall not be construed in any way to define, limit or describe the scope or intent
of any provisions.
Section 13.11 Parties. The Parties represent to each other that they are entities fully familiar with
transactIons of the kind reflected by this document, and are capable of understanding the terminology
and meaning of its terms and conditions and of obtaining independent legal advice pertaining to this
Contract.
Section 13.12 Survivability of Terms. Termination or expiration of this Contract or a Program
Attachment for any reason shall not release either Party from any liabilities or obligations set forth in
this Contract that (a) the Parties have expressly agreed shall survive any such termination or
expiration, or (b) remain to be performed or (c) by their nature would be intended to be applicable
following any such termination or expiration.
Section 13.13 Direct Operation. The Department may temporarily assume operations of a
Contractor's program or programs funded under this Contract when the continued operation of the
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I
program by Contractor puts at risk the health and safety of clients and/or participants served by the
Contractor, and there are no reasonable alternatives available.
Section 13.14 Customer Service Information. If requested, Contractor shall supply such
information as required by the Department to comply with the provisions of Tex. Gov. Code Chapter
2114 regarding Customer Service surveys.
Section 13.15 Amendment. Parties agree that the Department may unilaterally reduce funds
pursuant to the terms of this Contract without the written agreement of Contractor. All other
amendments to this Contract must be in writing and agreed to by both Parties, except as otherwise
specified in the Contractor's Notification of c:hange to Certain Contract Provisions section or the
Contractor's Request for Revision to Certain Contract Provisions section of this Article. Contractor's
request for certain budget revisions or other amendments must be submitted in writing, including a
justification for the request, to the Division Contract Management Unit assigned to the Program
Attachment; and if a budget revision or amendment is requested during the last quarter of the
Contract or Program Attachment term, as applicable, Contractor's written justification must include a
reason for the delay in making the request. Revision or amendment requests maybe granted at the
discretion of DSHS. Except as otherwise provided in this Article, Contractor shall not perform or
produce, and DSHS shall not pay for the performance or production of, different or additional goods,
services, work or products except pursuant to an amendment of this Contract that is executed in
compliance with this section; and DSHS may not waive any term, covenant, or condition of this
Contract unless by amendment or otherwise in compliance with this section.
Section 13.16 Contractor's Notification of Change to Certain Contract Provisions.
The following changes may be made to this Contract without a written amendment or the
Department's prior approval:
a) contractor's contact person and contact information;
b) contact information for key personnel, as stated in Contractor's response to the Solicitation
Document, if any;
c) cumulative budget line item transfers,that exceed 10% among direct cost categories, other
than the equipment category, of cost reimbursement contract Program Attachments of less
than $100.000, provided that the totaltbudget amount is unchanged;
d) minor corrections or clarifications to the Contract language that in no way alter the Contract
scope of work, objectives or performance measures; and
e) a change in the Contractor's share of the budget concerning non-DSHS funding other than
program income and match, regardless of the amount of the change, provided that in changing
the budget, Contractor is not supplanting DSHS funds.
Contractor within ten days shall notify in writing the Division Contract Management Unit assigned to
the Program Attachment of any change enumerated in this section. The notification may be by letter,
fax or email.
Section 13.17 Contractor's Request for Revision of Certain Contract Provisions. A Contractor's
Revision Request is an alternative method for amending certain specified provisions of this Contract
that is initiated by the Contractor, but must be approved by DSHS. The following changes to this
Contract may be made through a Contractor's Revision Request, rather than through the amendment
process described in the Amendment section of this Article: .
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a) cumulative budget lire item transfers among direct cost categories, other than the equipment
category, that exceed 10% of Program Attachments of $100,000 or more, provided that the
total budget amount is unchanged;
b) line item transfer to other categories of funds for direct payment to trainees for training
allowances;
c) change in clinic hours or location;
d) change in equipment list substituting an item of equipment equivalent to an item of equipment
on the approved budget, (For example, purchase of XYZ brand computer instead of approved
ABC brand computer with essentially identical features as the XYZ computer);
e) changes in the equipment category of a previously approved equipment budget (other than
acquisition of additional equipment, which requires an amendment to this Contract);
f) changes specified in applicable OMB Circular cost principles as requiring prior approval,
regardless of dollar threshold (e.g., foreign travel expenses, overtime premiums, membership
fees); and .
g) changes to community sites, independent school districts or schools, in substance abuse
Program Attachments.
In order to request a revision of any of the enumerated provisions, Contractor shall obtain a Contract
Revision Request form from the DSHS website and complete the form as directed by the Department.
Two copies of the completed form must be signed by Contractor's representative who is authorized to
sign contracts on behalf of Contractor, and both original, signed forms must be submitted to the
Division Contract Management Unit assigned to the Program Attachment. Any approved revision
will not be effective unless signed by the DSHS Director of Client Services Contracting Unit. A
separate Contractor Revision Request is requifed for each Program Attachment to be revised.
Circumstances of a requested contract revision may indicate the heed for an amendment described in
the Amendment section of this Article rather than a contract revision under this section.
Section 13.18 ImmunityNotWaived. THE PARTIES EXPRESSLY AGREE THAT NO
PROVISION OF THIS CONTRACT IS IN ANY WAY INTENDED TO CONSTITUTE A
WAIVER BY DEPARTMENT OR THE STATE OF TEXAS OF ANY IMMUNITIES FROM SUIT
OR FROM LIABILITY THAT DEPARTMENT OR THE STATE OF TEXAS MA Y HAVE BY
OPERATION OF LAW.
Section 13.19 Hold Hannless and Indemnification. Contractor, as an independent contractor,
agrees to hold Department, the State of Texas, individual state employees and officers, and the
federal government harmless and to indemnify them from any and all liability, suits, claims, losses,
damages and judgments, and to pay all costs, fees, and damages to the extent that such costs, fees,
and damages arise from performance or nonperformance of Contractor, its employees,
subcontractors, joint venture participants or agents under this Contract.
Section 13.20 Waiver. Acceptance by either Party of partial performance or failure to complain of
any action, non-action or default under this Contract shall not constitute a waiver of either Party's
rights under this Contract.
Section 13.21 Technology Accessibility. If performance under this Contract includes the
development, modification or maintenance of a website or other electronic information resources for
,.
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DSHS or for the public on behalf of DSHS, Contractor expressly acknowledges that state funds may
. not be expended in connection with the purchase of electronic information l"esources unless those
resources meet certain statutory and regulatory requirements relating to accessibility by persons with
visual, hearing, motor/physical, and cognitive learning disabilities as defined by Section 508 of the
Rehabilitation Act of 1973, as amended. Accordingly, Contractor represents and warrants to DSHS
that the electronic information resources proyided by Contractor to DSHSfor purchase are capable,
either by virtue of features included within the technology or because they are readily adaptable by
use with other technology, of -
a) providing equivalent access for effective use;
b) presenting information, including prompts used for interactive communications; and
c) being integrated into networks for obtaining, retrieving, and disseminating information.
For purposes of this section, the phrase "equivalent access" means a sUQstantially simil~ ability to
communicate with or make use of the electronic information resource, either directly by features
incorporated within the technology or by other reasonable means jointly agreed to by DSHS and
Contractor, such as assistive devices or services that would constitute reasonable accommodations
under the federal Americans with Disabilities Act or similar state or federal laws. Examples of
methods by which equivalent access might qe provided include, but are notJimited to, keyboard
alternatives to mouse commands and other Jeans of navigating graphical displays, information
"
retrieval provided in an enhanced auditory fashion, voice commands, touch screen capacity, and
customizable display appearance. Electronic information resources under this Contract must comply
with 1 Tex. Admin. Code Chapters 206 and 213, as applicable.
ARTICLE XIV
BREACH OF CONTRACT AND REMEDIES FOR NON-
COMPLIANCE
Section 14.01 Actions Constituting Breach of Contract. Actions or inactions that constitute
breach of contract include, but are not limited to, the following:
a) failure to properly provide the services and/or goods purchased under this Contract;
b) failure to comply with any provision pf this Contract, including failure to comply with all
applicable statutes, rules or regulatiONS;
c) failure to pay refunds or penalties owed to the Department;
d) failure to comply with a repayment agreement with the Department or agreed order issued by
the Department;
e) failure by Contractor to provide a full accounting of funds expended under this Contract;
f) discovery of a material misrepresentation in any aspect of Contractor's response to the
Solicitation Document;
g) any misrepresentation in the assurances and certifications in the Contractor's application or
response to the Solicitation Document or in this Contract; or
h) Contractor is on or is added to the Excluded Parties List System (EPLS).
Section 14.02 General Remedies and Sanotions. The Department will monitor Contractor for both
programmatic and financial compliance. Th~remedies set forth below are available to the
Department against Contractor and any entity that subcontracts with Contractor for provision of
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services or goods. HHSC 01G may investigate,. audit and impose or recommend imposition of
sanctions to Department for any breach of this Contract and may monitor Contractor for financial
compliance. The Department may impose one or more remedies or sanctions for each item of
noncompliance and will determine sanctions ona case-by-case basis. Contractor is responsible for
complying with all of the terms of this Contract. The listing of or use of one or more of the remedies
or sanctions listed below does not relieve Contractor of any obligations under this Contract. A state
or federal statute, rule or regulation, or federal guideline will prevail over the provisions of this
Article unless the statute, rule, regulation, or gu~deline can be read together with the provision(s) of
this Article to give effect to both. If the Contractor breaches this Contract by failing to comply with
one or more of the terms of this Contract, including but not limited to compliance with applicable
statutes, rules or regulations, the Department may take one or more of the actions listed below:
a) terminate this Contract or a Program Attachment of this Contract as it relates to a specific
program type. In the case of termination, the Department will inform Contractor of the
termination no less than thirty-one (31) calendar days before the effective date of the
termination in a notice of termination. 'l11e notice of termination will state the effective date
of the termination, the reasons for the termination, and, if applicable, alert the Contractor of
the opportunity to request a hearing on the termination pursuant to Tex. Gov. Code Chapter
2105 regarding administration of Block Grants. The Contractor agrees that it shall not make
any claim for payment or reimbursement for services provided from the effective date of
termination;
b) suspend all or part of this Contract. Suspension is, depending on the context, either (1) the
temporary withdrawal of Contractor's authority to obligate funds pending corrective action by .
Contractor or its subcontractor(s) or pending a decision to terminate or amend this Contract,
of (2) an action taken by a suspending official in accordance with Department rules to
immediately exclude a person from participating in contract transactions for a period of time,
pending completion of an investigation and such legal or debarment proceedings as may
ensue. Contractor may not bill DSHS for services performed during suspension, and
Contractor's costs resulting from oblig~tlons incurred by .Contractor during a suspension are
not allowable unless expressly authorized by the notice of suspension;
c) deny additional or future contracts or renewals with Contractor;
d) reduce funding if the Contractor fails to provide services or goods consistent with
performance expectations described in this Contract;
e) disallow costs and credit for matching funds, if any, for all or part of the activities or action
not in compliance;
f) temporarily withhold cash payments. Temporarily withholding cash payments means the
temporary withholding of a working c~pital advance, if applicable, or reimbursements or
payments to Contractor for proper chaiges or obligations incurred, pending resolution of
issues of noncompliance with conditions of this Contract or indebtedness to the United States
or to the State of Texas;
g) permanently withhold cash payments. Permanent withholding of cash payment means that
Department retains funds billed by Contractor for (I) unallowable, undocumented, disputed,
inaccurate, improper, or erroneous billings; (2) material failure to comply with Contract
provisions; or (3) indebtedness to the United States or to the State of Texas;
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6/5/08
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h) declare this Contract void upon the Department's determination that this Contract was
obtained fraudulently or upon the Department's determination that this Contract was illegal.or
invalid from this Contract's inception and demand repayment of any funds paid under this
Contract;
i) request that Contractor be removed from the Centralized Master Bidders List (CMBL) or any
other state bid list, and barred from participating in future contracting opportunities with the
State of Texas;
j) delay execution of a new contract or contract renewal with Contractor while other imposed or
proposed sanctions are pending resolution;
k) place Contractor on probation. Probation means that Contractor will be placed on accelerated
monitoring for a period not to exceed six (6) months at which time items of noncompliance
must be resolved or substantial improvement shown by Contractor. Accelerated monitoring
means more frequent or more extensive monitoring will be performed by Department than
would routinely be accomplished;
I) require Contractor to obtain technical or managerial assistance;
m) establish additional prior approvals for expenditure of funds by Contractor;
n) require additional or more detailed, financial and/or programmatic reports to be submitted by
Contractor;
0) demand repayment from Contractor when it is verified that the Contractor has been overpaid,
e.g., because of disallowed costs, payments not supported by proper documentation, improper
billing or accounting practices, or failure to comply with Contract terms;
p) reduce the funding amount for failure ~o achieve or maintain the proposed level of service, to
expend funds appropriately and at a rate that will make full use of the award, or to provide
services or to achieve local match, if required;
q) pursue a claim for damages as a result of breach of contract;
r) require removal of any officer, board member or employee of the Contractor who has been
convicted of the misuse of state or federal funds, fraud or illegal acts that are in
contraindication to continued obligatiop$ under this Contract, as reasonably determined by
DSHS;
s) withhold any payments to Contractor to satisfy any recoupment, liquidated damages, or any
penalty permitted by statute and imposed by DSHS, and take repayment from funds available
under this Contract, active or expired, in amounts necessary to fulfill Contractor's repayment
obligations;
t) reduce the Contract term;
u) recoup improper payments when it is verified that the Contractor has been overpaid, e.g.,
because of disallowed coSts, payments not supported by proper documentation, improper
billing or accounting practices or failure to comply with Contract terms;
v) assess liquidated damages; Or
w) impose other remedies or penalties permitted by statute.
Section 14.03 Notice of Remedies or Sanctions. Department will formally notify Contractor in
writing when a remedy or sanction is imposed (with the exception of accelerated monitoring, which
may be unannounced), stating the nature of the remedies and sanction(s), the reasons for imposing
them, the corrective actions, if any, that must be taken before the actions will be removed and the
time allowed for completing the corrective actions, and the method, if any, of requesting
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6/5/08
Page 32 of 38
i
: I
reconsideration of the remedies and sanctions imposed. Other than in the case of repayment or
recoupment, Contractor is required to file, within fifteen (15) calendar days of receipt of notice, a
written response to Department acknowledging receipt of such notice. If requested by the
Department, the written response shall state how Contractor shall correct the noncompliance or
demonstrate in writing that the findings on which the remedies or sanction(s) are based are either
invalid or do not warrant the remedies or sanction(s). If Department determines that a remedy or
sanction is warranted, unless the remedy or sanction is subject to review under a federal or state
statute, regulation, rule, or guideline, Departme~t' s decision is final. Department shall provide written
notice to Contr~ctor of Department's decision. If required by the Department, Contractor shall take
corrective action. If DSHS determines that repayment is warranted, DSHS will issue a demand letter
to Contractor for repayment. If full repayment is not received within the time limit stated in the
demand letter, and if recoupment is available, DSHS will recoup the amount due to DSHS from funds
otherwise due to Contractor.
Section 14.04 Emergency Action. In an emergency, Department may immediately terminate or
suspend all or part of this Contract, temporarily or permanently withhold cash payments, deny
contract renewal or future contract awards, or delay contract execution by delivering written notice to
Contractor, by any verifiable method, stating the reason for the emergency action. An "emergency"
is defined as the following:
a) Contractor is noncompliant and the noneompliance has a direct adverse impact on the public
or client health, welfare or safety. The direct adverse impact may be prograrnmaticor
financial and may include failing to provide services, providing inadequate services,
providing unnecessary services, or utilizing resources so that the public or clients do not
receive the benefits contemplated by the scope of work or performance measures; or
. b) Contractor is expending funds inappropriately.
Whether Contractor's conduct or noncompliance is an emergency will be determined by Department
on a case-by-case basis and will be based upon the nature of the noncompliance or conduct.
ARTICLE XV
CLAIMS AGAINST THE DEPARTMENT
Section 15.01 Breach of Contract Claim. The process for a breach of contract claim against the
Department provided for in Tex. Gov. Code Chapter 2260 and implemented in Department Rules 9~
1.431-1.447 shall be used by DSHS and Contractor to attempt to resolve any breach of contract claim
against DSHS.
Section 15.02 Notice. Contractor's claims for breach of this Contract that the Parties cannot resolve
in the ordinary course of business shall be submitted to the negotiation process provided in Tex. Gov
Code Chapter 2260, subchapter B. To initiate ,the process, Contractor shall submit written notice, as
required by subchapter B, to DSHS' s Office of General Counsel. The notice shall specifically state
that the provisions of Chapter 2260, subchapter B, are being invoked. A copy of the notice shall also
be given to all other representatives of DSHS and Contractor. Subchapter B is a condition precedent
. to the filing of a contested case proceeding under Tex. Gov. Code Chapter 2260, subchapter C.
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Section 15.03 Sole Remedy. The contested case process provided in Tex. Gov. Code Chapter 2260,
subchapter C, is Contractor's sole and exclusive process for seeking a remedy for any and all alleged
breaches of contract by DSHS if the Parties are unable to resolve their disputes under this Article.
Section 15.04 Condition Precedent to Suit. Compliance with the contested case process provided
in Tex. Gov. Code Chapter 2260, subchapter C, is a condition precedent to seeking consent to sue
from the Legislature under Tex. Civ. Pnic. & Rem. Code Chapter 107. Neither the execution of this
Contract by DSHS nor any other conduct of any representative of DSHS relating to this Contract
shall be considered a waiver of sovereign immunity to suit.
Section 15.05 Performance Not Suspended; Neither the occurrence of an event nor the pendency
of a claim constitutes grounds for the suspension of performance by Contractor, in whole or in part.
ARTICLE XVI
TERMINA TION
Section 16.01 Expiration of Contract or Program Attachment(s). Contractor's service
obligations set forth in each Program Attachment shall end upon the expiration date of that Program
Attachment unless extended or renewed by written amendment. Prior to completion of the term of all
Program Attachments, all or a part of this Contract may be terminated with or without cause as set
forth below.
Section 16.02 Effect of Termination. Termination is the permanent withdrawal of Contractor's
authority to obligate previously awarded funds before that authority would otherwise expire or the
voluntary relinquishment by Contractor of the authority to obligate previously awarded funds.
Contractor's costs resulting from obligations incurred by Contractor after termination of an award are
not allowable unless expressly authorized by the notice of termination. Upon termination_of this
Contract or Program Attachment, as applicable, Contractor shall cooperate with DSHS to the fullest
extent possible to ensure the orderly and safe transfer of responsibilities under this Contract or
Program Attachment, as applicable, to DSHS or other entity designated by DSHS. Upon termination
of all or part of this Contract, Department and Contractor will be discharged from any further
obligation created under the applicable terms of this Contract or the Program Attachment, as
applicable, except for the equitable settlement of the respective accfUedinterests or obligations
incurred prior to termination and for Contractor's duty to cooperate with DSHS. Termination does
not, however. constitute a waiver of any remedies for breach of this Contract. In addition.
Contractor's obligations to retain records and maintain confidentiality of information shall survive
this Contract.
Section 16.03 Acts Not Constituting Termination. Termination does not include: (1) withdrawal
of funds awarded on the basis of the Contractor's underestimate of the unobligated balance in a prior
period; (2) withdrawal of the unobligated balance at the expiration of the term of a Program
Attachment; (3) refusal to extend a Program Attachment or award additional funds to make a
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6/5/08
Page 34 of 38
competing or noncompeting continuation, renewal, extension, or supplemental award; or (4) voiding
of a contract upon determination that the award was obtained fraudulently, or was otherwise illegal or
invalid from inception.
Section 16.04 Termination Without Cause.
a) Either Party may terminate this Contractor a Program Attachment, as applicable, with at least
thirty (30) calendar days prior written. notice to the other Party, except that if Contractor seeks
to terminate a Contract or Program Attachment that involves residential client services,
Contractor must give the Department at least ninety (90) calendar days prior written notice
and must submit a transition plan to ensure client services are not disrupted.
b) The Parties may terminate this Contract 9r a Program Attachment by mutual agreement.
c) Either Party may terminate this Contractlor a Program Attachment with at least thirty (30)
calendar days prior written notice to the other Party in the event funds become unavailable
through lack of appropriations, budget cuts, transfer of funds between programs or health and
human services agencies, amendments to the Appropriations Act, health and human services
consolidations, or any disruption of current appropriated funding for this Contract or Program
Attachment.
d) Departm~nt may terminate this. Contract or a Program Attachment immediately when, in the
sole determination of Department, termination is in the best interest of the State of Texas.
Section 16.05 Termination For Cause. Either Party may terminate for material breach of this
Contract with at least thirty (30) calendar days written notice to the other Party. Department may
terminate this Contract, in whole or in part, for preach of contract or for any other conduct that
jeopardizes the Contract objectives, by giving at least thirty (30) calendar days written notice to
Contractor. Such conduct may include one or more of the following:
a) a court of competent jurisdiction finds that Contractor has failed to adhere to any laws,
ordinances, rules, regulations or orders of any public authority having jurisdiction;
b) Contractor fails to communicate with Department or fails to allow its employees or those of
its subcontractor to communicate with Department as necessary for the performance of this
Contract;
c) Contractor breaches a standard of confidentiality with respect to the services provided under
this Contract;
d) Department determines that Contractor is without sufficient personnel or resources to perform
under this Contract or that Contractor is otherwise unable or unwilling to fulfill any of its
requirements under this Contract or exercise adequate control over expenditures or assets;
e) Department determines that Contracto~, its agent or another representative offered or gave a
gratuity (e.g., entertainment or gift) to an official or employee of DSHS or HHSC for the
,I
purpose of obtaining a contract or favorable treatment;
f) Department determines that this Contract includes financial participation by a person who
received compensation from DSHS to participate in developing, drafting or preparing the
specifications, requirements or statement(s) of work or Solicitation Document on which this
Contract is based in violation of Tex. Gov. Code ~ 2155.004;
g) Contractor appears to be financially unstable. Indicators of financial instability may include
one or more of the following:
1) Contractor fails to make payments;
2) Contractor makes an assignment for the benefit of its creditors;
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6/5/08
Page 35 of 38
"
3) Contractor admits in writing its iqability to pay its debts generally as they become due;
4) if judgment for the payment of money in excess of $50,000 (that is not covered by
insurance) is rendered by any cOll:rt or governmental body against Contractor, and
Contractor does not (a) discharge the judgment or (b) provide for its discharge in
accordance with its terms, or (c) procure a stay of execution within thirty (30) calendar
days from the date of entry of the judgment, and within the thirty (30)-day period or a
longer period during which execution of the judgment has been stayed, appeal from the
judgment and cause the execution to be stayed during such appeal while providing such
reserves for the judgment as may be required under generally accepted accounting
principles;
5) a writ or warrant of attachment or any similar process is issued by any court against all or
anymateri~ll portion of the property of Contractor, and such writ or warrant of attachment
or any similar process is not released or bonded within thirty (30) calendar days after its
entry;
6) Contractor is adjudicated bankrupt or insolvent;
7) Contractor files a case under the F~deral Bankruptcy Code or seeks relief under any
provision of any bankruptcy, reorganization, arrangement, insolvency, readjustment of
debt, dissolution, receivership or li,quidation law of any jurisdiction, whether now or
hereafter in effect, or consents to the filing of any case or petition against it under any
such law;
8) any property or portion of the property of Contractor is sequestered by court order and the
order remains in effect formore than thirty (30) calendar days after Contractor obtains
knowledge thereof;
9) a petition is filed against Contractor under any state reorganization, arrangement,
insolvency, readjustment of debt, dissolution, receivership or liquidation law of any'
jurisdiction, whether now or hereafter in effect, and such petition is not dismissed within
thirty (30) calendar days;
10) Contractor consents to the appointment of a receiver, trustee, or liquidator of Contractor or
of all or any part of its property; or
h) Contractor's management system does not meet the UGMS management standards.
Section 16.06 Notice of Termination. Either, Party may deliver written notice of intent to terminate
by any verifiable method. If either Party gives: notice of its intent to terminate all or a part of this
Contract, Department and Contractor shall attebpt to resolve any issues related to the anticipated
termination in good faith during the notice period.
ARTICLE XVII
VOID, SUSPENDED, AND TERMINATED CONTRACTS
Section 17.01 Void Contracts. Department may hold this Contract void upon determination that the
award was obtained fraudulently or was otherwise illegal or invalid from its inception.
Section 17.02 Effect of Void, Suspended, or Involuntarily Terminated Contract. A Contractor
who has been a party to a contract with DSHS that has been found to be void, suspended, or
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6/5/08
Page 36 of 38
terminated for cause is not eligible for expansion of current contracts, if any, or new contracts or
renewals until the Department has determined iliat Contractor has satisfactorily resolved the issues
'I
underlying the suspension or termination. Additionally, if this Contract is found to be void, any
amount paid is subject to refund.
Section 17.03 Appeals Rights~ Pursuant to Tex. Gov. Code ~ 2105.302, after receiving notice from
the Department of termination of a contract with DSHS funded by block grant funds, Contractor may
request an administrative hearing under Tex. Gov. Code Chapter 2001.
ARTICLE XVIII
.
CLOSEOUT AND CONTRACT RECONCILIATION
Section 18.01 Cessation of Services At Closeout. Upon expiration of this Contract or Program
Attachment, as applicable, (and any renewals of this Contract or Program Attachment) on its own
terms, Contractor shall cease services under this Contract or Program Attachment and shall cooperate
with DSHS to the fullest extent possible to ensure the orderly and safe transfer of responsibilities
under this Contract to DSHS or other entity designated by DSHS. Upon receiving notice of Contract
or Program Attachment termination or non-ren~wal, the Contractor agrees to immediately begin to
transition recipients of services to alternative s6rvice providers, as needed. Contractor also agrees to
completely cease providing services under this Contract or Program Attachment by the date specified
in the termination or non-renewal notice. Contractor shall not bill DSHS for services performed after
termination or expiration of this Contract or Program Attachment, or incur any additional expenses
once this Contract or Program Attachment is terminated or has expired. Upon termination, expiration
or non-renewal of this Contract or a Program Attachment, Contractor shall immediately initiate
Closeout activities described in this Article.
Section 18.02 Administrative Offset. The Department shall have the right to administratively offset
amounts owed by Contractor against billings.
Section 18.03 Deadline for Closeout. Contractor shall submit all financial, performance, and other
Closeout reports required under this Contract within sixty (60) calendar days after the Contract or
Program Attachment end date. Unless otherwise provided under the Final Billing Submission section
of the Payment Methods and Restrictions Article, the Department is not liable for any claims that are
not received within sixty (60) calendar days aFter the Contract or Program Attachment end date.
Section 18.04 Payment of Refunds. Any fuIlds paid to the Contractor in excess of the amount to
which the Contractor is finally determined to be entitled under the terms of this Contract constitute a
debt to the Department and will result in a refund due. Contractor shall pay any refund amount due
within the time period established by the Department.
Section 18.05 Disallowances and Adjustments. The Closeout of this Contract or Program
Attachment does not affect the Department's right to disallow costs and recover funds on the basis of
a later audit or other review or the Contractor's obligation to return any funds due as a result of later
refunds, corrections, or other transactions.
Section 18.06 Contract Reconciliation. If Contractor is required to annually reconcile multi-year
contracts, Contractor, within sixty (60) calendar days after the end of each year of this Contract, shall
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6/5/08
Page 37 of 38
submit to the Division Contract Management Unit assigned to the Program Attachment all financial
and reconciliation reports required by Dep.u1ment in forms as determined by Department. Required
reconciliation forms and reports may include! the following: Cash Match Participation Form, In-kind
Match Participation Form, Program Income Report, Equipment Inventory, Controlled Items
Inventory, Contractor's Release Agreement, and Reconciliation Refund Remittance Form. Any
additional forms or reports required by Department shall be posted on the DSHS website prior to the
reconciliation period. Unless otherwise directed by Department, all forms and reports must be
submitted in hard copies, with original signatures if required, to DSHS by the due 'date. .
General Provisions (Core Subrecipient 2009)
q/5/08
Page 38 of 38
APPROVE PRECINCT JUDGES FOR THE DEMOCRATIC AND REPUBLICAN PARTIES FOR
A TWO YEAR TERM FROM AUGUST 1, 200,8 THROUGH JULY 31, 2010:
A Motion was made by Commissioner Finster and seconded by Commissioner Lyssy to approve
the Precinct Judges for the Democratic and Republican Parties for a two year term from August
1, 2008 through July 31, 2010. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer
all voted in favor. !
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~_ ___ _ _ _ __ __ _ _ H_._. ____. __ _ ___ _. _. _._ _ _. _ _ ~_____ ___ _ _ __~_~_____~_._____ . __ __ __~___ ___ ______
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ORDER OF APPOINTMENT FOR ELECTION JUDGES AND ALTERNATES
The Commissioners Court of Calhoun CoUnty do hereby appoint the following election
judges and alternate judges for a two year term to begin August 1,2008.
It is hereby directed that this order be filed with the clerk of this court and that a copy be
given to the custodian of the election records for said county.
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CALHOUN COUNTYREPUBUCAN PARTY
......u ._. ....... ............ .... ... n. ..... ,_.,.. ..u..~_..., ..... ............. '" ,to... ..1.. .... ....... .., '. ... .. "-, .... ... .... .... .... ",. d.............. on ...... .... t.,... ......" ....... "........'.n........... ......., n. .....,... 'M .... "........,... ......... .....,
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February 7, 2008
Mrs. Dora Garcia
Calhoun County Election Administration
211 S. Ann
Port Lavaca, TX 77979
Dear Mrs. Garcia:
Attached is our new list of Election Judges for 2008. These changes are a result resignations and
deaths. To the best of my knowledge, these judges will remain in effect for subsequent elections.
PLEASE NOTE: Names followed by an (*) denote new judges.
Sincere r
,..-::.,. 9-
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CONNIE J. HUNT .
Chairperso~ CalhOlm County Republican Party
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vonnie Hum
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(361) 552-G917
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REPUBLICAN PARTY ELECI'lON JUDGES
Precinct #1 - CaJhoUB County Libra"
Precinct #9&10 . Travis Middle Sdlool
Norma Tuttle 2'
131 Elizabeth 8t
550-7433
Douglas Belly *
174 Marshall
552-71S<l
Precinct #2 -Roosevelt School
Precinct ##11 - Lutheran Church
Christine Gohlke *
1616 Avalon
552-3995
Janna Ralston
211 Oakglen Dr
552-3356
Precinct II 3lcombiDed. with #4)
Precinct ##12 - KDiehts of Coln.bus
Mary Watkins
2211 Larry Drive
552-3995
na Thigpen
396 Jacob Rd
552-6821
Precinct #4 - Herita1!:e Center
Preeind #13 (eo_bined with #Iff)
Precinct '##5 - GBRA
Preeind #14 - Grace Episcooal Church
Deborah Riley
18 La Lucia
552-2283
Shirley Tucker
361 Meadovllview Dr
552-2805/5580
Precinct #6 - ladianola Bautist CkUl'di
Prednd #15 (combined with #141
Mameen Webb
997 Margie Tewmey
552-2192
Preeind #16 - Bauer CemmUDitv emter
Precinet #7 - Jaekson Elementarv
Tommie Corbell
104 Spyglass Hill
552-1815
Donald Tyson
1917 Shofuer
552-4200
Preeinct#17 - Villa2e Apt Clubhe1lSe
Precinct #8 - Courthouse Annex
Margaret Hilscher
506 Fairmont
552-3233
George Palmer
526 S. Quailnm Ave
553-8251
~------- - ----r-.
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Precinct #18 - Port Comfort City Hall
Precind ##23 - Water Dis~ Hwv 35. Tivoli
Marvin Hilscher
506 Fairmont
552-3233
Dorothy Polasek
RRl Box 74 (795 Haeber Ln)
286-3215
Precind #l~ - Olivia Community Ctr
Precinct #24 - Seadrift Citv Hall
Norman W. Bouchard
4503 Farm Rd, Olivia
893-5524
Tanya Deforest
208 Washington 81, Seadrift
785-4095
Precinct #20 & 21-Bauer Exhibit BId2
Precinet '125 - Port O"CoDDor Fire Station
Ed Hunt
73 Schedler St
552-0917
, Bill Moore ..
20 Bay Street; P. O. Box 545, Port O:Connor
983-4690
Precinct #22 - Hatcbbend Coantrv Club
Nancy Nunley '*
1693 Sweetwater Rd
552-3587
-...
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June 23, 2008
Commissioners Court
211 South Ann Street
Port Lavaca, TX 77979
Gentlemen:
As per State of Texas, Secretary of State Election Advisory No. 2008-05, the Democratic
Party of the County of Calhoun submits the following persons for consideration by
Commissioners Court for appointment and as Election Judges for the term August 1,
2008 through July 31, 2010, in those precincts where the candidate for the Democratic
governor had the highest number of votes in the November 2006 General Election or
Alternate Election Judge in those precincts where the Democratic Party candidate for
governor did not carry the highest number of votes in the November 2006 General
Election. Also, I am submitting herewith for your consideration and approval a list of
members to be included as a part of the Early Voting Ballot Board, Signature Verification
Committee and Central Counting Station.
Precinct #1: Calhoun County Library
Judge Fanny Sanchez
1210 W. George, Port Lavaca
920-0797
Precinct #2: Old Roosevelt School
Judge Evelyn Benavides
1403 Burkedale, Port Lavaca
553-7870,482-9272
Precinct #3: Bethel Assemblv of God Church
Judge Rosalinda Cuellar
Box 463 (210 Ave. C.), Port Lavaca
552-2100
Precinct #4: Herita!!e BuUdin!!
Judge Lottie Hranicky
2218 Jackson, Port Lavaca
552-9260
Precinct #5: GBRA Office
Judge Rosemary Knobles
2856 South Hwy 238, Port Lavaca
552-3617
#1
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... ...
Precinct #6: First Baptist Church Indianola
Judge Virginia Schubert
16 Morris Avenue, Port Lavaca
920-1771,746-0360
Precinct #7: Jackson Elementarv School
Judge Patty Trevino
1804 Leon Drive, Port Lavaca
552-4426
Precinct #8: Calhoun County Courthouse
Judge Betty Hicks
615 South Benavides, Port Lavaca
552-2248
Precinct #9/10: Travis Middle School
Judge Florian (Bob) Koliba
924 North San Antonio, Port Lavaca
552-2407
Precinct #11: Salem Lutheran Church
Judge James Wagner
212 Willowbend Drive, Port Lavaca
552-4151
Precinct #12: Knie:hts of Columbus
Judge Teresa Gamez
283 Klink Road (Box 763), Port Lavaca
552-2589
Precinct #13: G. I. Forum
Judge Ellie Garcia
1018 Porter Road, Port Lavaca
552-6410
Precinct #14: Grace Episcopal Church'
Judge Susie Calzada .
219 N. San Antonio, PortI;,avaca
552-3564
#2
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Precinct #15: City Hall
Judge Alberta Weaver
1703 Leon, Port Lavaca
552-3206
Precinct #16: Bauer Community Center
Judge Beth Woodall
114 Travis, Port Lavaca
552-9429
Precinct #17: Villal!:e Apartments Club House
Judge Benny Garcia
114 Holiday Lane, Port Lavaca
552-2271
Precinct #18: Point Comfort Hall
Judge Mary Herrington
121 Lubbock, Box 524, Point Comfort
987-2271
Precinct #19: Olivia Community Center
Judge Paul Machalik
367 F M 2143, Port Lavaca
893-5339
Precinct #20/21: Bauer Exhibit BuUdinl!:
Judge Lil Baros 'i
1704 Algee, Port Lavaca
Precinct #22: Hatch Bend Country Club
Judge Delores Haverland
670 Matson Road, Port Lavaca
552-2231
Precinct #23: WelD #1 Office
Judge Emma Clay
26284 Farik Road, Port Lavaca
552-9323
Precinct #24: Seadrift City Hall
Judge Martha Madden
201 Toledo, Seadrift 77983
785-2161
#3
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..
Precinct #25: Port O'Connor Fire Station
Judge Sherry Lambright
1201 (Box 175), Port O'Connor 77982
983-2236.
Central Countin!!IBallot/Sb!:nature Verification Board:
Evelyn Burleson
210 Tilley, Port Lavaca
552-2791
D. J. Williams
623 South Virginia, Port Lavaca
552-6873
Susie Daigle
495 N. Maxwell Lane, Port Lavaca
553-6086.
Thank you for your consideration. Should you have any questions, please call.
Democratically yours,
Evelyn Burleson, Chair
Calhoun County Democratic Party
210 Tilley Street
Port Lavaca, Texas 77979
361/552-2791
#4
.1
APPROVAL OF SALARY INCREASE FOR ELEcnON WORKERS FOR THE NOVEMBER 4,
2008 ELEcnON FROM $6.00 TO $7.00 PER HOUR:
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve
the salary increase for Election Workers for the November 4,2008 Election from $6.00 to $7.00
per hour. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
ORDER PROHIBITING OUTDOOR BURNING:
Passed on this Agenda Item.
PUBLIC HEARING ON THE MATTER OF AMENDING THE 2008 CALHOUN COUNTY
BUDGETS:
Judge Pfeifer opened the Public Hearing rega~rding amending the 2008 Calhoun County Budgets
at 10:30 a.m. There were no public comments. Judge Pfeifer closed the Public Hearing at 10:33
'I
a.m. '
AMEND THE 2008 CALHOUN COUNTY BUDGETS:
A Motion was made by Judge Pfeifer and seconded by Commissioner Fritsch to amend the 2008
Calhoun County Budgets. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all
voted in favor.
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APPROVE THE REMOVAL OF PRECINCT #1 FULL TIME MAINTENANCE EMPLOYEE
PRESENTLY AT THE ANNUAL SALARY OF $32,160 AND APPROVE ADDITION OF A FULL
TIME EQUIPMENT OPERATOR - LIGHT AT AN ANNUAL SALARY OF $32,791:
A Motion was made by Judge Pfeifer and seconded by Commissioner Galvan to approve the
removal of Precinct #1 full time MaintenanceiEmployee presently at the annual salary of $32,160
and approve addition of a full time Light Equipment Operator at an annual salary of $32,791.00.
Commissioners Galvan, Lyssy, Fritsch, Finste~ and Judge Pfeifer all voted in favor.
.. 'il. . '
APPROVE THE REMOVAL OF PRECINCT #2 FULL TIME MECHANIC EMPLOYEE
PRESENTLY AT THE ANNUAL SALARY O~ $32,642 AND APPROVE THE ADDITION OF A
FULL TIME HEAVY EQUIPMENT OPERATpRI ASSISTANT FOREMAN AT ANNUAL
SALARY OF $35,006:
Passed on this Agenda Item.
!I
AMEND CALHOUN COUNTY SALARY ORI!)ER FOR PRECINCTS #1 AND #2:
l~
A Motion was made by Commissioner Galvanland seconded by Commissioner Fritsch to amend
the Calhoun County Salary Order for Precinct' #1. Commissioners Galvan, Lyssy, Fritsch, Finster
and Judge Pfeifer all voted in favor. I
CALHOUN COUNTY HURRICANE EVACUATION PLAN:
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve
the Calhoun County Hurricane Evacuation Plan. Commissioners Galvan, Lyssy, Fritsch, Finster
and Judge Pfeifer all voted in favor.
CALHOUN COUNTY IlliRRICANE EVACUATION PLAN
Precinct One
Will evacuate all equipment to the Calhoun County Fair Grounds or shelter the equipment
in place in the Precinct One barns immed,iately adjacent to the Fair Grounds. The Forman
and Commissioner will keep their trucks with them.
Precinct Two
Will evacuate all equipment to the Calhoun County Airport. The Commissioner and
Forman will keep their trucks with them.
Precinct Three
Will shelter in place at the Precinct Three" b~.,. and yard. The Commissioner and Forman
will keep their trucks with them.
Precinct Four
Will evacuate all equipment to underneath the overpass, on Texas State Highway 35 and
Sikes Road. The Commissioner and Forman will keep their trucks with them.
Maintenance
The truck assigned to maintenance will stay at the Courthouse or Jail unless it is in the
possession of the County Maintenance Supervisor, in which case it will stay with him.
Sheriff
Will move half his patrol cars and vehicles. to a safe location in Victoria County as
recommended by the Victoria County She~, and leave the other half in Calhoun County
on duty to respond to emergencies.
."
CALHOUN COUNTY RIGHTS OF WAY, CULVERT AND DRIVEWAY ORDER:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve
the Calhoun County Rights-of-Way, Culvert a?d Driveway Order. Commissioners Galvan, Lyssy,
Fritsch, Finster and Judge Pfeifer all voted in favor.
CALHOUN COUNTY RIGHT OF WAY.
CULVERT AND DRIVEWAY ORDER
Purpose
Regulate easements located outside the boundaries of incorporated cities provided for public use
for roadways and drainage in Calhoun County, Texas, and to ensure the proper maintenance of
the roadways and drainage on said easements.
Authority
Section 251.003 of the Texas Transportation Code states that the Commissioner's Court may
make and enforce all necessary rules and order for the construction and maintenance of public
roads.
Necessity
The Calhoun County Commissioner's Court fmds that a necessity exists for the enactment of
rules for the construction of culverts and driveways in Calhoun County, Texas. A problem has
been created by various landowners building concrete driveways out into the county easements
with long and difficult culverts for maintenance of drainage. This construction has made it
difficult, if not impossible for Calhoun County to properly maintain the roads and drainage of the
roads. The roads are asphalt and cannot be resurfaced without encountering obstructions of the
concrete driveways. The culverts fill up with sand and debris and cannot be cleaned out and kept
free for drainage.
Enforcement
Section 251.161 of the Texas Transportation Code makes it a violation for any person to violate
this chapter of the code and makes each violation a Class C misdemeanor punishable by a fme of
up to $200.00. Each day is a separate violatiop.Any person who installs, owns or constructs a
driveway or culvert in violation of these rules commits a violation.
Prior Order Overruled
On July 22, 2004 the Calhoun County Commi1ssioner's Court entered an order approving
Calhoun County Culvert Installation Policy as found in Volume 30 page 263. This order '
expressly overrules and replaces this prior order. The permit form on page 264 may still be used
if a Commissioner wishes to do so.
Rules for Culverts and Driveways
1. A permit from Calhoun County is required for any culvert, driveway or other
structure to be placed within a County right of way in Calhoun County, Texas. There
will be no charge for this permit.
MINIMUM INFRASTRUCTURE, STANDARDS FOR MANUFACTURED HOME RENTAL
COMMUNITIES FOR CALHOUN COUNTY, TEXAS:
!
A Motion was made by Commissioner Galvan and seconded by Commissioner Lyssy to approve
the Minimum Infrastructure, Standards for M~nufactured Home Rental Communities for Calhoun
County, Texas. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in
favor.
"".
NU~INFRASTUCTURESTANDARDS
FOR MANUFACTURED HOME RENTAL COMMUNITIES
. FOR CALHOUN COUNTY. TEXAS
Purpose
To provide standards for recreational vehicle and mobile home communities in Calhoun County,
Texas located outside the limits ofa municipality. These standards are not in excess of those for
residential subdivisions and reference to the Property Development Subdivision Regulations for
Calhoun County enacted by the Calhoun County Commissioner's Court on December 13,2007
and said rules are hereby referenced in this regard.
Authority
Section 232.007 of the Texas Local Government Code provides that after public hearing and
notice the Calhoun County Commissioner's Court may adopt minimum standards for mobile
home communities. Section 232.101 give the: Calhoun County Commissioner's Court authority
to adopt rules governing plats and subdivisions within the unincorporated area of the county to
promote the health, safety, morals or general welfare of the County and the safe, orderly and
healthful development of the unincorporated areas of Calhoun County.
Necessity
Several mobile home parks, communities and developments are being constructed in Calhoun
County, some of which have not provided adequate drainage or access. Calhoun County is
subject to hurricanes and flooding. There are problems now in the County with proper sewage
treatment and disposal. Clean water, proper drainage and satisfactory road access are necessary
for the health and safety of the citizens of Calhoun County, Texas.
Enforcement
Section 232.005 of the Texas Local Government Code provides for civil injunctive relief or
damages to Calhoun County for any violation 'of these rules. In addition a person commits an
offense if the person knowingly or intentionally violates a requirement established by or adopted
by the Commissioner Court under this subchapter and each violation is a Class B misdemeanor
punishable by a fine of up to $2,000.00 and imprisonment for up to 6 months in jail, or both such
fme and imprisonment.
Flood Damage Prevention Order
Pursuant to Chapter 16 of the Texas Water Code, Calhoun County has adopted a Flood Damage
Prevention order as amended and entered by the Commissioner's Court on January 24,2002. A
copy of the approved plat for the development of a recreational vehicle or mobile home
community in Calhoun County must be provided to the Floodplain Office and the plan approved
by the Commissioner's Court prior to the issuance of a development permit. All rules and
\
regulations governing Recreational Vehicles and Mobile Homes in flood zones must be complied
with by the developer as they are set out in the Flood Damage Prevention Order.
Minimum Standards for Mobile Home Communities
1. Adequate drainage in accordance with standard engineering practices, including
necessary drainage culverts and identifying areas included in the 100 year flood plain;
2. Access to sanitary sewer lines, including specifying the location of sanitary sewer
lines or providing adequate on-site sewage facilities in accordance with the Texas
Health and Safety Code;
3. Provide adequate public or community water supply including specifying the location
of supply lines in accordance with the Texas Health and Safety Code;
4. Provide a survey identifying the proposed manufactured home rental community
boundaries and any significant features of the community, including the proposed
location of manufactured home rental community spaces, utility easements and
dedications of rights of way;
5. Streets or roads in the manufactured rental home community sufficient to provide for
ingress and egress of mobile homes, fire and emergency vehicles, be at least 20 feet
wide and shall be constructed of suitable material to ensure passage in all weather
conditions.
Plat Required
The development plan will be set out in a plat showing accurately with proper measurements all
improvements, drainage, sewage facilities, utilities, rights of way, boundaries and easements.
Administration
No later that the 60th day after the date the owner of a proposed manufactured home rental
community submits an infrastructure development plan for approval, Calhoun County shall
approve or reject the plan in writing. If the phil is rejected the written rejection must specify the
reasons for the rejection and the actions required for approval of the plan.
Construction
Construction of a proposed manufactured home rental community may not begin before the date
. "-
the Calhoun County Commissioners Court approves the infrastructure development plan. The
Commissioners Court may require inspection of the development during or upon completion of
the project. The developer must provide all utility providers with certificates of completion
before utilities can be provided.
PASSED AND APPROVED on this the 24
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~~ - ATTEST: .:
~.-:-:- ,Anita Fricke~;County Clerk
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/JJ~.';J;'''' Il.
1"0 , /...; _ _ h... ~
By:- ~ /~
\\.'.....1)' M_ .~., Depllty C'leIk .
day of July
, 2008.
CALHOUN COUNTY COMMISSIONERS COURT
By:ffivl~~~
Michael Pfei er, Co ty Judge
~ 'I
APPROVE 2007 SUB-RECIPIENT AGREE~ENT IN THE AMOUNT OF $37,027.02 AND
AUTHORIZE COUNTY JUDGE TO SIGN:
A Motion was made by Commissioner Finster and seconded by Commissioner Fritsch to approve
the 2007 Sub-Recipient Agreement in the amQunt of $37,027.02 and authorize Judge Pfeifer to
sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all voted in favor.
./'
'I
Governor's Division of E.mergency Management
2007 'iSub-Recipient Agreement
for
~." ~
~
'....-,
Calhoun County
.,
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. .
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,
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Judge Michael Pfeifer
Calhoun County
211 South Ann Street #301
. Port Lavaca, TX 77979
'I
Federal Grant Title:
Homeland Security Grant Program
Federal Grant Award Number:
2007-GE- T7-0024
Date'Federal Grant Awarded to GDEM: August 13, 2007
Federal Granting Agency:
,I
Federal Emergency Management Agency
National Prepa redness Directorate
Total Award
Amount
$37,025.02
Note: Additional Budget Sheet~ (Atta~hment A): No
CCP
97.053
$0.00
LETPP
97.074
MMRS
97,071
SHSP
97.073
UASI
97.008
Other
$37,025.02
$0.00
$0.00
$0.00
$0.00
This award supersedes all previous awards.
Performance Period: Oct 12, 2007 to Feb 28, 2009
6. Statutory Authority for Grant: This project is supported under Public Law 109c295, the Department of Homeland Security
Appropriations Act of 2007.
7. Method of Payment: Primary method is reimbursement. See the enclosed instructions for the process to follow in the submission of
invoices.
8. Debarment/Suspension Certification: The Sub-Recipient ce~ifjes that the subgrantee and its' contractors/vendors are not
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency
and do not appear in the Excluded Parties List System at http://www.epls.gov.
Jack Colley, Chief
Division of Emergency Management
Office of the Governor
cr%
I have read and understand the attached Terms and Conditions.
Type name and title of Authorized Sub-Recipient official:
Signature of Sub-Recipient Official:
Michael J. Pfeifer
Calhoun County Judge
~vLJl :J~
11. Enter Employer Identification Number (EIN) / Federal Tax Identi~!cation Number:
12. Date Signed:
74-6001923
4-30-08
13. DUE DATE:
Signed award and .Direct Deposit Form (if applicable) must be returned to GDEM on or before the above.due date.
"
APPROVE GRANT ADJUSTMENT IN THE AMOUNT OF $3,800 FOR FY2007 SUB-
RECIPIENT AGREEMENT AND AUTHORIZE COUNTY JUDGE TO SIGN:
A Motion was made by Commissioner Lyssy and seconded by Commissioner Fritsch to approve
the Grant Adjustment in the amountof $3,800 for FY2007 Sub-Recipient Agreement and
authorize Judge Pfeifer to sign. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer
all voted in favor.
~
.~
Governor's Division of Emergency Management
Judge Michael Pfeifer
Calhoun County
211 South Ann Street #301
Port Lavaca, TX 77979
Federal Grant Title:
Homeland Security Grant Program
Federal Grant Award Number:
. 2007-GE- T7-0024
Date Federal Grant ~warded to GDEM: August 13, 2007
Federal Granting Agency:
Federal Emergency Management Agency
National Preparedness Directorate
Total Award
Amount
$40,825.02
Note: Additional Budget Sheets (Attachment A): No
CCP
97.053
LETPP
97.074
MMRS
97.071
SHSP
97.073
UASI
97.008
Other
$0.00
$40,825.02
$0.00
$0.00
$0.00
$0.00
This award supersedes all previous awards.
Performance Period: Oct 12, 2007 to Feb 28, 2009
6. Statutory Authority for Grant: This project is supported under Public Law 109-295, the Department of Homeland Security
Appropriations Act of 2007.
7. Method of Payment: Primary method is reimbursement. See the enclosed instructions for the process to follow in the submission of
invoices.
8. Debarment/Suspension Certification: The Sub-Recipient certifies that the subgrantee and its' contractors/vendors are not
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency
and do not appear in the Excluded Parties List System at http://www.epls.gov.
. Approving GDEM Official:
Signature of GDEM Official:
Jack Colley I Chief
Division of Emergency Management
Office of the Governor
~~
I have read and understand the attached Terms and Conditions.
Type name and title of Authorized Sub-Recipient official:
Signature of Sub-Recipient Official:
11. Enter Employer Identification Number (EIN) I Federal Tax Identification Number:
12. Date Signed:
13. DUE DATE: .-
Signed award and Direct Deposit Form (if applicable) .must be returned to GDEM on or before the above due date.
~
...
GOVERNOR'S DIVISION OF EMERGENCY
MANAGEMENT (GDEM)
HOMELAND SECURITY GRANT
PROGRAM (HSGP)
AWARD NUMBER 2007 HSGP - 48057
TERMS AND CONDITIONS
PURPOSE AND OVERVIEW
Sub-grant funds provided shall be used to provide law enforcement and emergency response communities
with enhanced capabilities for detecting, deterring, disrupting, preventing, and responding to potential
threats of manmade, natural disasters and acts of terrorism as described in the federal program guidelines,
specifically: planning, equipment, training and exercise needs. All costs under these categories must be
eligible under OMB Circular No.A-87 Attachment A, located at
http://www.whitehouse.gov/omb/circulars/index.html.
1) AWARD ACCEPTANCE
The Sub-recipient Agreement is only an offer until the sub-recipient returns the signed copy of the
2007 Sub-recipient Agreement in accordance with the date provided in the transmittal letter and in
the. agreement.
2) GUIDANCE
This Sub-recipient is subject to the program guidance contained in the U.S. Department of Homeland
Security (DHS) FY 2007 Homeland Security Grant Program Guidelines and Application Kit. The
Program Guidance and Application Kit can be accessed at
http://www.ojp.usdoj.gov/odp/grants_programs.htm. Federal Emergency Management Agency (FEMA)
periodically publishes Information Bulletins to release, update, amend or clarify grants and programs
. which it administers. FEMA's National Preparedness Directorate Information Bulletins can be accessed
at http://www.ojp.usdoj.gov/odp/docs/bulletins.htm and are incorporated by reference into this
sub-grant. This sub-award is also subject to any Homeland Security Grant Program (HSGP) grant
guidance issued by GDEM.
3) COMPLIANCE - FEDERAL
A. Sub-recipient hereby assures and certifies compliance with all applicable Federal statutes,
regulations, policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-l02,
A-110, A-122, A-133; Ex. Order 12372 (intergovernmental review of federal programs); and
28 C.F.R. parts 18, 22, 23, 30, 35, 38, 42, 61, and 63, 66 or 70 (administrative requirements
for grants and cooperative agreements).
B. Sub-recipient will comply with the organizational audit requirements of OMB Circular A-133,
Audits of States, Local Governments, and Non-Profit Organizations, as further described in the
current edition of the Office of Grant Operations (OGO)'s Financial Management Guide (Jan
2006) at
http://www .d hs. gov Idhspu blic/i nte rwebl assetli bra ry I Gra nts_Fina ncial Ma nag ementGuid e. pdf.
C. When implementing FEMA National Preparedness Directorate funded activities, the
sub-recipient must comply with all federal civil rights laws, to include Title VI of the Civil Rights
Act, as amended. The sub-recipient is required to take reasonable steps to ensure persons of
limited English proficiency have meaningful access to language assistance services regarding
the development of proposals and budgets and conducting FEMA funded activities.
D. Sub-recipient agrees to comply with the applicable financial and administrative requirements
set forth in the current edition of the Office of Grant Operations (OGO) Financial Management
Guide located at http://www.ojp.usdoj.gov/oc/.
E. Sub-recipient will assist the awarding agency (if necessary) in assuring compliance with section
106 of the National Historic Preservation Act of 1966 (16 U.S.C. 9 470), Ex. Order 11593
(identification and protection of historic properties), the Archeological and Historical
Preservation Act of 1974 (16 U.S~C. 9 469 a-l et seq.), and the National Environmental Policy
Act of 1969 (42 U.S.C. !i 4321). (Federal Assurance)
F. Sub-reCipient must comply (and must require contractors to comply) with any applicable
statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime
Control and Safe Streets Act of 1968 (42 U.S.C. 9 3789d); the Victims of Crime Act (42 U.S.C.
9 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. 9
5672(b)); the Civil Rights Act of 1964 (42 U.S.C. 9 2000d); the Rehabilitation Act of 1973 (29
U.S.C. 9 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. ~ 12131-34); the
Education Amendments of 1972 (20 U.S.C. ~~1681, 1683, 1685-86); and the Age
Discrimination Act of 1975 (42 U.S.C. 99 6101-07); see Ex. Order 13279 (equal protection of
the laws for faith-based and community organizations). (Federal Assurance)
G. If the sub-recipient is a governmental entity, it must comply with the requirements of the
Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. 94601 et
seq.), which govern the treatment of persons displaced as a result of federal and
federally-assisted pro9rams; and (Federal Assurance)
Page 20Fa
~
~.
GOVERNOR'S DIVISION OF EMERGENCY
MANAGEMENT (GDEM)
HOMELAND SECURITY GRANT
PROGRAM (HSGP)
TERMS AND CONDITIONS
COMPLIANCE - FEDERAL (continued)
H. If the sub-recipient is a governmental entity, it must comply with requirements of 5 U.S.C. !i!i
1501-08 and !i!i 7324-28, which limit certain political activities of State or local government
employees whose principal employment is in connection with an activity financed in whole or in
part by federal assistance. (Federal Assurance)
1. The sub-recipient will cooperate with any Federal, State or Council of Governments assessments,
national evaluation efforts, or information or data collection requests, including, but not limited
to, the provision of any information required for the assessment or evaluation of any activities
within this project.
J. Sub-recipient agrees to comply with any additional requirements set by their Council of
. Governments (COG) in the project notes area on the SPARS website for each project, Le. mutual
aid agreements and UASI working group approvals, if applicable.
K. Drug Free Workplace .
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67,
Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620. The
sub-recipient certifies that it will or will continue to provide a drug-free workplace by: .
1. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispenSing, possession, or use of a,controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
2. Establishing an on-going drug-free awareness program to inform employees about the
dangers of drug abuse In the workplace; the grantee's policy of maintaining a drug-free
workplace; any available drug counseling, rehabilitation, and employee assistance
programs; and the penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
3. Making it a requirement that each employee to be engaged in the. performance of the
grant be given a copy of the statement required by paragraph 3(K)(1);
4. Notifying the employee in the statement required by paragraph (3)(K)(1) that, as a
condition of employment under the grant, the employee will abide by the terms of the
statement; and Notify the employer in writing of his.or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five calendar days after such
conviction;
5. Notifying the Governor's Division of Emergency Management/S.tate Administrative Agency
(GDEMjSAA), in writing, within 10 calendar days after receiving notice under
subparagraph 3(K)(4), from an employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide notice, including position title,
to GDEM/SAA. Notice shall include the identification number(s) of each affected grant;
6. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph 3(K)(4), with respect to any employee who is so convicted
a. Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
b. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency;
7. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs 1), 2), 3),4), 5), and 6). (Federal Certification)
4) COMPLIANCE - STATE
To the extent it applies, jurisdiction shall comply with Texas Government Code, Chapter 783, 1 TAC
5.141 et seq., and the Uniform Grant Management Standards, State Uniform Administrative
Requirements for Grants and Cooperative Agreements, Subpart B, _.14.
5) FAILURE TO COMPLY
GDEMjSAA may suspend or terminate sub-award funding, in whole or in part, or other measures may be
imposed for any of the following reasons: failing to comply with the requirements or statutory objectives
of federal law, failing to make satisfactory progress toward the goals or objectives set forth in the
sub-award application, failing to follow grant agreement requirements or special conditions, failing to
submit required reports, or filing a false certification or other report or document. Satisfactory Progress
is defined as accomplishing the following during the performance period of the grant: deciding what
purchases will be made, ordering the equipment, ensuring the equipment is shipped and received, and
training is accomplished with the equipment (or readied for deployment). All of the aforementioned task
. must be accomplished in a timely manner. Special Conditions may be imposed on sub-recipient's
use of grant .funds until problems identified during grant monitoring visits conducted by GDEM
audit and compliance personnel are resolved.
Page 3 OF 8
"
GOVERNOR'S DIVISION OF EMERGENCY
MANAGEMENT (GDEM)
HOMELAND SECURITY GRANT
PROGRAM (HSGP)
TERMS AND CONDITIONS
6) CONFLICT OF INTEREST
The sub-recipient will establish safeguards to prohibit employees from using their positions for a purpose
that constitutes or presents the appearance of personal or organizational conflict of interest, or personal
gain.
7) LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons
entering into a grant or cooperative agreement over $100,OOO,as defined at 28 CFR Part 69, the
sub-recipient certifies that:
A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
sub-recipient, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or anemployee of a
Member of Congress in connection with the makil;1g of any Federal grant, the entering into of any
cooperative agreement, and the extension; continuation, renewal, amendment, or modification of
any Federal grant or cooperative agreement;
B. If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form - LLL, "Disclosure of Lobbying Activities/, in accordance with its
instructions.
8) DEBARMENT, SUSPENSION,.&. OTHER RESPONSIBILITY MATTERS
As required by Executive Order 12549, Debarment and Suspension, and implemented at i8 CFR Part 67,
for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section
67.510. (Federal Certification)
The sub-recipient certifies that it and its principals and vendors:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to
a denial of Federal benefits by a State or Federal cou.rt, or voluntarily excluded from covered
transactions by any Federal department or agency; sub-recipients can access debarment
information by going to http://www.epls.gov/.
B. Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (l)(b)
of this certification; and
D. Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) termi.nated for cause or default; and
E. Where the applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanation to this application. (Federal Certification)
9) MONITORING
A. Sub-recipient will provide GDEM, State Auditor, or DHS personnel or their authorized
representative, access to and the right to examine all paper or electronic records related to the
financial assistance.
B. Sub-recipient agrees to monitor its program to ensure that federal awards are used for
authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant
agreements and that the performance goals are achieved. In addition, Councils of Governments
will perform periodic monitoring of grant recipients to ensure compliance.
C. GDEM/SAA may perform periodic reviews of sub-recipient performance of eligible activities and
approved projects. These reviews may include, without limitation: performance of on-site audit
and compliance monitoring, including inspection of all grant-related records and items, comparing
actual sub-recipient activities to those approved in the sub-award application and subsequent
modifications If any, ensuring that advances have been disbursed in accordance with applicable
guidelines, confirming compliance with grant assurances, verifying information prOVided in
performance reports and reviewing payment requests, needs and threat assessments and
strategies. .
I
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GOVERNOR'S DIVISION OF EMERGENCY
MANAGEMENT (GDEM)
HOMELAND SECURITY GRANT
PROGRAM (HSGP)
TERMS AND CONDITIONS
10) REPORTING
A.A-133 Reporting Requirement - All sub-recipients must submit an audit report to the Federal
Audit Clearinghouse if they expended more than $500,000 in federal funds in one fiscal year.
The federal Audit ,Clearinghouse submission requirements can be found at
http://harvester.census.gov/sac/. A report must be submitted to GDEM/SAA each year this.
grant is active.
B. Sub-recipient agrees to comply with all reporting requirements and shall provide such
information as required to GDEM/SAA for reporting as noted in the 2007 Federal Grant
Guidelines and/or in accordance with GDEM/SAA guidance.
C. Sub-recipient must prepare and submit performance reports to GDEM/SAA for the duration of
the grant performance period or until all grant activities are completed and the grant is formally
closed. Sub-recipient may also be required to submit additional information and data requested
by GDEM/SAA.
11) USE OF FUNDS
A. Sub~recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or
policy, at any level of government, without the express prior written approval of OGT.
B. The sub-recipient agrees that all allocations and use of funds under this grant will be in
accordance with the Homeland Security Grant Program Guidelines and Application Kit for that
fiscal year and must support the goals and objectives included in the State Homeland Security
Strategic Plan and the Urban Area Homeland Security (UASI) Strategies.
C. The sub-recipient official certifies federal funds will be used to supplement existing funds, and
will not replace (supplant) funds that have b.een appropriated for the same purpose.
Sub-recipient may be required to supply documentation certifying that a reduction in
non-federal resources occurred for reasons other than the receipt or expected receipt of federal
funds.
12) REIMBURSEMENT
A. Sub-recipient agrees to make no request for reimbursement prior to return of this agreement
and signed by the authorized sub-recipient representative.
B. Sub-recipient agrees to make no request for reimbursement for goods or services procured by
sub-recipient prior to the performance period start date of this agreement.
13) ADVANCE FUNDING
A. If a financial hardship exists, a sub-recipient may request an advance of grant funds for
expenditures incurred under this program. Requests must be made in writing by the chief
elected official and submitted to GDEM/SAA. This will be accomplished using the SPARS website
by following the instructions for generating hardship letters. GDEM/SAA will determine whether
an advance will be made.
B. If a sub-recipient is approved for an advance, the funds must be deposited in a separate
interest bearing account and are subject to the rules outlined in the Uniform Rule 28 CFR Part
66, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and
Local Governments, at http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfrv2_04.htmland
the Uniform Rule 28 CFR Part 70, Uniform Administrative Requirements for Grants and
Agreements (including sub-awards) with Institutions of Higher Education, Hospitals, and other
Nonprofit Organizations, at http://www.access.gpo.gov/nara/cfr/waisidx_03/28cfr70_03.html.
Sub-recipients must report any interest earned to GDEM/SAA. Any interest earned in excess of
$100 must, on a quarterly basis, be remitted to:
United States Department of Health and Human Services
Division of Payment Management Services
P.O. Box 6021
Rockville, MD 20852
14) TRAINING, EXERCISE, a. EQUIPMENT REQUIREMENTS
A. Sub-recipient agrees that, during the performance period of this grant, any and all changes to
their sub-recipient agreement regarding planning, training, equipment, and exercises must be
routed through the appropriate reviewing authority, either the local Council of Governments or
Urban Area Security Initiative (UASI) Working Group.
B. Sub-recipients must maintain an updated inventory of equipment purchased through this grant
program in accordance with Uniform Grant Management Standards - III, State Uniform
Administrative Requirements For Grants and Cooperative Agreements, Subpart C - Post-Award
Requirements, Reports, Records, Retention, and Enforcement, .32 Equipment and the Office of
Grant Operations Financial Management Guide.
Page 5 OF 8
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GOVERNOR'S DIVISION OF EMERGENCY
MANAGEMENT (GDEM)
HOMELAND SECURITY GRANT
PROGRAM (HSGP)
. TERMS AND CONDITIONS
14) TRAINING, EXERCISE, & EQUIPMENT REQUIREMENTS (continued)
C. The sub-recipient agrees that any equipment purchased with grant funding shall be prominently
marked as follows: "Purchased with funds provided by the U.S. Department of Homeland
Security." Exceptions to this requirement are limited to items where placing of the marking is
not possible due to the nature of the equipment.
15) URBAN AREAS SECURITY INITATIVE (UASI) GRANTS
A. If the sub-recipient is a participant in a UASI program, during the performance period of this
grant, sub-recipient agrees to adhere to the UASI strategy, goals, objectives, and
implementation steps. .
B. Sub-recipient agrees that, during the performance period of this grant, all communications
equipment purchases must be reviewed and approved by the Regional Interoperable
Communications Committee and the UA5I points of contact (voting members), if applicable.
16) UASI NONPROFIT SECURITY GRANT PROGRAM (NSGP)
A. The recipient agrees that all allocations, use of funds, and other associated program and
administrative requirements under this grant will be in accordance with the Fiscal Year (FY)
2007 UASI Nonprofit Security Grant Program (NSGP) Program Guidance and Application Kit,
Information Bulletin Number 252, and the FY 2007 UASI NSGP Frequently Asked Questions
(FAQs) Parts 1 and 2. All grant recipients are assumed to have read, understood, and accepted
the FY 2007 .UASI NSGP Program Guidance and Application Kit, Information Bulletin Number
252, and the FAQs as binding.
B. Grant and sub-grant recipients must meet a 75 percent Federal-25 percent grantee soft match
requirement. Grantee and sub-grantee contributions must be from non-Federal sources. For all
costs other than training, the grantee's match may be met through cash, training investments
related to use of allowable equipment purchased with the grant, or training investments related
to general purpose security and emergency preparedness for staff. In the case of training
projects, awardees must meet the matching requirement through cash. In no event can regular
personnel costs such as salary, overtime, or other operational costs unrelated to training be
used to satisfy the matching requirement.
C. Nongovernmental organization sub"grantees are required to meet certain National Incident
Management System (NIMS) compliance requirements. All emergency preparedness, response,
and/or security personnel in the nonprofit organization participating in the development,
implementation, and/or operation of resources and/or activities awarded through this grant are
compelled to complete training programs consistent with the NIMS National Standard
Curriculum Development Guide. Minimum training includes IS-700 NIMS: An Introduction.
D. Grant recipients are responsible for keeping a copy of the 501(c){3) registration number or IRS
Letter of Recognition of sub-grantees on file. Those grantees who submitted investment
justifications, subsequently selected for award, by nonprofit organizations which do not hold or
have not formally applied for a501( c)(3) registration number, are responsible for maintaining
an affidavit and/or other indicia certifying or verifying their 501(c)(3) compliance on file for
review by DHS, in accordance with the FY 2007 UASI NSGP Q&A Part 2.
E. FY 2007 UASI NSGP allowable equipment costs include only the two Authorized Equipment List
(AEL) categories identified in the FY 2007 UASI HSGP Program Guidance and Application Kit.
These categories are 1) Physical Security Enhancement Equipment, and 2) Inspection and
Screening Systems. All allowable equipment costs must fall within these two categories.
Interoperable communications equipment, aesthetic enhancement, including bushes, shrubs, or
flowers, general-use vehicles, or related general-use equipment is prohibited under this grant
program if it does not fall within one of the two previously identified AEL categories.
Additionally, any costs associated with exercises are strictly prohibited. All other training and
management and administrative (M&A) costs must be in accordance with the FY 2007 UASI
NSGP Program Guidance and Application 'Kit, Information Bulletin Number 252, and the FY 2007
NSGP FAQs Parts 1 and 2.
F. The recipient also agrees that, when practicable, any equipment purchased with grant funding
shall be prominently marked as follows: "Purchased with funds provided by the U.S.
Department of Homeland Security."
Page 6 OF 8
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GOVERNOR'S DIVISION OF EMERGENCY
MANAGEMENT (GDEM)
HOMELAND SECURITY GRANT
PROGRAM (HSGP)
TERMS AND CONDITIONS
17) National Incident Management System (NIMS) and the Incident Command System (ICS)
Sub-recipients must have adopted and be implementing the National Incident Management System
(NIMS) and the Incident Command System (ICS) at the local level. NIMS compliance for 2007 must be
achieved by completing actions outlined in the NIMS Implementation Matrix. Beginning in FY 07
compliance will no longer be measured by self-certification, but will transition to performance-based
questions and a measurement system of metrics.
A. Adoption. The jurisdiction or organization must have formally adopted NIMS as its incident
management system through ordinance, court order, or resolution. A copy of the adoption
document should be provided to the Preparedness Section of the Division of Emergency
Management.
B. Implementation. The jurisdiction or organization must be implementing the principles and
policies of NIMS/ICS; including these major requirements:
1. Identifying specific NIMS training requirements for local emergency responder and
emergency management positions; then obtaining or providing required training, and
documenting it. For further information on NIMS training, see:
http://www . fe m a. gov Ierne rg encYI ni ms/n ims_tra ini ng .shtm
2. Updating jurisdiction or organization emergency plans and procedures to address the
NIMS/ICS organizational structure, major functions, concepts, policies, and procedures.
3. Utilizing NIMS/ICS for day-to-day all-hazard emergency response and during exercises.
4. Participating in local, regional, or intrastate mutual aid programs.
5. Maintaining an inventory of emergency response assets, and identifying key assets by
resource typing standards developed by FEMA to facilitate multi-agency response. For
resource typing information, see: http://www.fema.gov/emergencY/nims/rm/rt.shtm
6. Complete the NIMS baseline assessment and develop a local NIMS implementation plan.
7. Participate in an all-hazard exercise program based on NIMS that involves responders
from multiple disciplines a.nd multiple jurisdictions.
For a more detailed description of these requirements, as well as other NIMS implementation
requirements, see http://www.fema.gov/pdf/emergency/nims/imp_mtrx_states.pdfFY 06 NIMS
implementation requirements must be completed by" September 30, 2007.
18) OTHER REQUIREMENTS
,
A. During the performance period of this grant, sub-recipient must maintain an emergency
management plan at the Basic Level of planning preparedness or higher, as prescribed byGDEM.
This may be accomplished by a jurisdiction maintaining its own emergency management plan or
participating in an inter-jurisdictional emergency management program that meets the required
standards. If GDEM identifies deficiencies in the sub-recipient's plan, sub-recipient will correct
deficiencies within 60 days of receiving notice of such deficiencies from GDEM.
B. Projects identified in the State Preparedness Assessment and Reporting Service
(SPARS)(www.texasdpa..com) must identify and relate to the goals and objectives indicated by
the applicable 14 approved project investments for the. period of performance of the grant.
C. During the performance period of this grant, sub-recipient agrees that it will partiCipate ina
legally-adopted county and/or regional mutual aid agreement.
D. During the performance period, the sub-recipient must register as a user of the Texas Regional
Response Network (TRRN) and identify all major resources such as vehicles and trailers,
equipment costing $5,000 or more and specialized teams/response units equipped and/or
trained using grant funds (I.e. hazardous material, decontamination, search and rescue, etc.).
This registration is to ensure jurisdictions or organizations are prepared to make grant funded
resources available to other jurisdictions through mutual aid.
E. Sub-recipients must submit Fiscal Year 2007 Indirect Cost Allocation Plan signed by Cognizant
Agency. Plan should be forwarded to the SAA along with the Planning and Administration Grant
Budget Form.
F. Council of Governments (COG) will follow guidelines listed in the FY 07 COG Statement of Work.
.G. Up to 15% of the program funds for SHSP, UASI and LETPP may be used to support the hiring
of full or part-time personnel to conduct program activities that are allowable under the FY 2007
HSGP (i.e., planning, training program mana!;lement, exercise program management, etc) The
ceiling on personnel costs does not apply to contractors, and is in addition to eligible
management and administrative (M&A) costs and eligible hiring of intelligence analysts.
Sub-recipients may hire staff only for program management functions, not operational duties.
Hiring planners, training program coordinators, exercise managers, and grant administrators fall
within the scope of allowable program management functions~
H. The State's 24 planning regions are voluntary associations of local governments organized
pursuant to state law as regional planning commissions, councils of government, development
councils, and area councils. It is recognized that one of the major functions of state planning
regions as homeland security grant sub-recipients is to perform a wide variety of planning and
some program administration for both their region and on behalf of the cities and counties within
the region that may also be homeland security grant sub-recipients.
Page 7 OF 8
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GOVERNOR'S DIVISION OF EMERGENCY
MANAGEMENT (GDEM) .
HOMELAND SECURITY GRANT
PROGRAM (HSGP)
TERMS AND CONDITIONS
19) CLOSING THE GRANT
A. The sub-recipient must have all equipment ordered by December 30, 2009. The last day for
submission of invoices is February 28, 2010.
B. GDEM/SAA will close a sub-award after receiving sub-recipient's final performance report
indicating that all approved work has been completed and all funds have been disbursed,
completing a review to confirm the accuracy of the reported information, and reconciling actual
costs to awards modifications and payments. If the close out review and reconciliation indicates
that the sub-recipient is owed additional funds, GDEMjSAA will send the final payment
automatically to the sub-recipient. If the sub-recipient did not use all the funds received,
GDEMjSAA will issue a Grant Adjustment Notice (GAN) to recover the unused funds.
C. GDEM/SAAwill unilaterally close out grant if sub recipient does not reconcile account and sign
closeout GAN by June 30, 2010.
20) PUBLICATIONS
A. Sub-recipient acknowledges that FEMA National Preparedness Directorate reserves a
royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and
authorize others to use, for Federal government purposes: (1) the copyright in any work
developed under an award or sub-award; and (2) any rights of copyright to which a recipient or
sub-recipient purchases ownership with Federal support. The Recipient agrees to consult with
NPD regarding the allocation of any patent rights that arise from, or are purchased with, this
funding. . .
B. The sub-recipient agrees that all piJblicationscreated with funding under this grant shall
prominently contain the following statement: "This Document was prepared under a grant from
the National Preparedness Directorate, United States Department of Homeland Security. Point of
view or opinions expressed in the document are those of the authors and do not necessarily
represent the official position or policies of U.S. Department of Homeland Security."
21)
RESTRICTIONS, DISCLAIMERS and NOTICES
A. Approval of this award does not indicate approval of any consultant rate in excess of $450 per
day. A detailed justification must be submitted to and approved by GDEM/SAA prior to
obligation or expenditure of such funds.
B. In cases where local funding is established by COGs, release of funds by GDEM is contingent
upon regional funding allocation approval by the sub-recipient's COG governing board.
C. Notwithstanding any other agreement provisions, the parties hereto understand and agree that
GDEM's obligations under this agreement are contingent upon the receipt of adequate funds to
meet GDEM's liabilities hereunder. GDEM shall not be liable to the Sub-recipient for costs under
this Agreement which exceed the amount specified in the Notice of Sub-recipient Award.
D. Notice. All notices or communication required or permitted to be given by either party
hereunder shall be deemed sufficiently given if mailed by registered mail or certified mail,
return receipt requested, or sent by overnight courier, such as Federal Express, to the other
party at its respective address set forth below or to such other address as one party shall give
notice of to the other from time to time hereunder. Mailed notices shall be deemed to be
received on the third business day following the date of mailing. Notices sent by overnight
courier shall be deemed received the following business day.
Calhoun County
Judge Michael Pfeifer
211 South Ann Street #301 .
Port Lavaca, TX 77979
!
Jack Colley, Chief
Division of Emergency Management
Office of the Governor
PO Box 4087
Austin, TX 78773-0270
Page 8 OF 8
REGARDING PARITAL OIL/GAS/MINERAL LEASE ON 174.93 ACRES OF LAND:
A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to approve
the Partial/Oil/Gas/Mineral Lease on 174.93 acres of land. Commissioners Galvan, Lyssy, Fritsch,
Finster and Judge Pfeifer all voted in favor.
COUNTY REPORTS:
The County Clerk, Tax Assessor/Collector, Treasurer and JP 5 presented their monthly reports for
June 2008.and after reading and verifying same, a Motion was made by Judge Pfeifer and
seconded by Commissioner Fritsch to accept said reports as presented. Commissioners Galvan,
Lyssy, Fritsch, Finster and Judge pfeifer all voted in favor.
ANITA FRICKE - COUNTY CLERK
MONTHLY REPORT RECAPITULATION
OFFICE FUND - JUNE 2008
CIVIL FUNDS
County Fees
County Clerk's Fees
Recording
Probate
Civil
Total County Clerk's Fees
Judge's Fees
Probate
Civil
Total Judge's Fees
Probate Fees (Education Fees)
Sheriffs Fees
Jury Fees
Law Library Fees
Beer Licenses
Appellate Fund (TGC)
Court Reporter Fees
Civil Indigent Fees
Record Management Fees (County Clerk)
Record Management Fees (County)
Security Fees (County)
Bond Forfeitures
Subtotal County Fees
$16,359.30
360.00
400.00
38.00
50.00
State Fees
Judicial Funds (CV$820.OO + PR$738.oo)
Marriage License Fees
Birth Certificate Fees
Total State Fees
SUBTOTAL
Overpmt of Filing Fees to be Refunded by Co. Clk.
TOTAL CIVIL FUNDS COLLECTED
$17; 119.30
88.00
45.00
425.00
22.00
665.00
0.00
95.00
285.00
140.00
2,395.00
140.00
625.00
410.00
$22,454.30
1,558.00
170.50
142.20
1,870.70
$24,325.00
,150.00
$24,325.00
150.00
$24,475.00
CRIMINAL FUNDS $7 .61~.00 + $206.00)
Total Criminal Court Costs & Fines & Pre-Trial Diversion
TOTAL FUNDS RECEIVED (As per ACS Report)
Bank Interest EClmed
Less Refunds for Overpayment of Filing Fees
TOTAL FUNDS RECEIVED
ADJUSTED FUNDS RECEIVED
Plus Re-Deposit of NSF Checks (Not recorded in ACS)
Less NSF Checks (Not recorded in ACS)
Co. Clerk Check
99/P
7,819.00
$32,294.00
67.01
$32,361.01
(150.00)
$32,211 .01
18.00
AMOUNT DUE COUNTY TREASURER I $32,229.01 I
ANITA FRICKE - COUNTY CLERK
MONTHLY REPORT RECAPITULATION (can't)
OFFICE FUND - JUNE 2008
DISBURSEMENTS
CK# Payable To
994 Rhonda Kokena, Co. Treas.
995 The Cuevas Law Firm
Descriotion
May report 2008
refund civil/service fee for Victoria Co instead of Calhoun Co.)
TOTAL DISBURSEMENTS
CASH ON HAND. OFFICE FUND
Beginning Book Balance
Funds Received
Disbursements
Plus Redeposit of NSF Checks
Less NSF Checks
Ending Book Balance
$38,106.95
32,430.51
-38,352.11
18.00
BANK RECONCILIATION. OFFICE FUND
Ending Bank Balance
Outstanding Deposits..
Outstanding Checks..
Plus other Items..
Less other Items..
Reconciled Bank Balance
$32,203.35
Amount
$38,202.11
$150.00
$0.00
$0.00
$38,352.11
$30,702.69
1,721.00
(220.34)
$32,203.35
. -.. -.. -.. -.. -.. -.. -.. -.. - - - -.. -.. -.. -.. -.. -.. -.. -.. -.. -. - -.. -.. -.. -.......
CASH ON HANO TRUST FUND
Beginning Book Balance
Funds Received
Disbursements
Ending Book Balance
$122,392.17
169,061.09
(169,061.09)
$122,392.17
BANK RECONCILIATION. TRUST FUND
Ending Bank Balance
Outstanding Deposits..
Outstanding Checks..
Reconciled Bank Balance
..See Attached
~d~
~bJ().~
A PROVED BY: Michael . Pfeife ou Judge
SUBMITTED BY: Anita Fricke, County Clerk
$122,392.17
0.00
0.00
$122,392.17
SUMMARY
TAX ASSESSOR-COllECTOR'S MONTHLY REPORT
FOR: JUNE 2008
Title Certificate Fees $ 6,279.00
Title Fees Paid TXD01 $ 3,889.00
Title Fees Paid County Treasurer Salary Fund $ 2,390.00
Motor Vehicle Registration Collections $ 89,427.72
Disabled Person Fees $ 155.00
Postage $ 133.00
Paid TXDOT $ 73,551.53
Paid TXDOT SP $ 379.50
Paid County Treasurer $ 11,597.60
Paid County Treasurer Salary Fund $ 4,187.09
Motor Vehicle Sales & Use Tax Collections $ 374,785.05
Paid State Treasurer $ 374,785.05
Special Road/Bridge Fees Collected $ 13,552.00
Paid TXDOT - RIB Fees $ 406.56
Paid County Treasurer - RIB Fees $ 13,145.44
Texas Parks & Wildlife Collections $ 2,025.00
Paid Texas Parks & Wildlife $ 1,822.50
Paid County Treasurer Salary Fund $ 202.50
State Beer & Wine Collections $ 1,510.00
Paid Tx Alcoholic Beverage Commission $ 1,486.50
Paid County Treasurer, Salary Fund $ 23.50.
County Beer & Wine Collections $ 235.00
Paid County Treasurer. County Beer & Wine $ 223.25
Paid County Treasurer, Salary Fund $ 11.75
Renewal Fees for County Beer & Wine $ 8.00
Paid County Treasurer - Renewal F $ 8.00
Additional Postage. Vehicle Registration $ 6.80
Paid County Treasurer - Additional Postage $ 6.80
Interest earned on P&W $ 10.83 and $ 10.83
Refund $ Accounts
Paid County Treasurer - Inl on P&W & Ref $ 10.83
Interest earned on Office Account $ 237.36
Paid county Treasurer - Nav. East $ 0.78
Paid County Treasurer - all other districts $ 236.58
Business Personal Property - Misc. Fees $ 282.69
Paid County Treasurer $ 282.69
Special Overpayments $
Paid County Treasurer $
Overpayments $ 3.03
Current Tax Collections $ 83,741.15
Penalty and Interest. Current Roll $ 12,605.44
Discount for early payment of taxes $ 1.50
Delinquent Tax Collections $ 26,513.11
Penalty & Interest - Delinquent Roll $ 13,160.10
Collections for Delinquent Tax Attorney $ 6,786.19
Advance - FM & L Taxes $ 7.63
Advance - County AdValorem Taxes $ 121,578.76
Paid County Treasurer - Nav. East $ 711.27
Paid County Treasurer - all other Districts $ 13,723.67
Paid County Treasurer - Delinq Tax Atty. Fee $ 6,786.19
Payment ,in Lieu of Taxes $
Paid County Treasurer - Navig. East $
Paid County Treasurer - All other Districts $
,Boat/Motor Sales & Use Tax Collections $ 5,834.47
Paid State Treasurer $ 5,542.75
Paid County Treasurer. Salary Fund $ 291.72
Special Farmers Fees Collected $ 125.00
Paid State Treasurer. Farmers Fees $ 125.00
Hot Check Collection Charges $ 45.00
Paid County Treasurers, Hot Check Charge $ 45.00
Overage on Collection/Assessing Fees $
Paid County Treasurer, overage refunde $
Escheats $
Paid County Treasurer-escheats $
TOTAL $ 637,460.94 $ 637,460.94
TOTAL OF ABOVE RECEIPTS PAID TO COUNTY
$
637,460.94
4/tkr~) {j ~
GLORIA A. OCHOA
Tax Assessor-Collector
tyv.vW~~
ICH EL . PFEIFER
ounty Judge
o,%/;;;/~~e Rece/ots tJa ance
FUND NAME Disbursements 06/30/08
General 21,39T,T7T 5,740,456 . 6,535,570 $ 20,596,064
Airport Maintenance 1.00,542 869 8,053 93,358
Appellate Judicial System 402 380 782
Animal Control - CAWS 156 1 157
Chamber Tourism Center 250 ., 2 252
County Child Welfare Board Fund 978 636 1,614
Cou~house Security 141,719 7,076 148,795
OA Gun Violence Prose~ution Program 16,972 151, 17,124
Donations 160,176 1,342 1,439 160,079
Family Protection Fund 1,760 167 1,926
Juvenile Delinquency Prevention Fund 8,026 72 8,098
Grants 103,419 16,322 43,175 76,566
Hwy 871FM 1090 275,398 2,456 277,854
Justice Court Technology 23,341 3,626 144 26,822
Justice Court Building Security Fund 4,832 824 5,655
Lateral Road Precinct 1 5,112 46 5,158
Lateral Road 'Precinct 2 5,112, 46 5,158
lateral Road Precinct 3 - 5;112 .46 5,158
Lateral Road Precinct 4 5,112 46 5,158
Pretrial Servi~es F,und 45,795 1,958 47,753
law Library 122.744 3,750 126,494
law Enforcement Officers Standard Education (lEOSE) 12,708 780 2,217 11,271
Port O'Connor Community Center 28,115 4,490 4,819 27,786
Records Management ~ District Clerk 2,146 188 2,334
Records Management - County Clerk 48,611 15,699 (18) 64,328
Records Management & Preservation 26,332 3,251 29,583
Road & Bridge General 675,855 278,282 954,137
Road & Bridge Precincl 3 12,771 114 12,885
Road Maintenance Precinct 4 607 5 612
Sheriff Forfeited Property 1,198 11 1,209
Team Compatibility Fund - HAVA 8,000 1,851 9,851
Capital Proje"cts - Courthouse Renovation 127,622 1,119 2.904 125,837
Capital Projects. New EMS Buiiding 19,196 1,200,000 17,576 1,201,620
Capital Projects - New Jail Building 0 0
CapHal Projects - Olivia/Polt Alto Fire Oept New Building 0 100,000 100,000
Capital Projects - Parking lot 80,544 80,544
Capital Projects - Pel. 2. Storm Repairs 17,796 17,796
Capital Projects. Road & Bridge Infrastructure 992,200 12,868 281,470 723,598
Capital Projects - Swan Point Park 74,720 74,720
Capital Projects - Airport Improvement II 115,257 40,842 74,415
Capital Projects - Airport Ru~way Improvements 60,000 60,000
Capital Projects - EmergMcy Communications System 146,281 8,489 137,791
Capital Projects - Mold Remediation 859 859
Capital Projects - Haterius Park boat Ramp - Storm Repair 33,148 33,148
Capital Projects - Port Alto Public Beach. Storm Repair 30,385.. 30,385
Capital Projects - County Clerk's Records 40,697 17,790 22,907
Capital- Projects-. District Clerk's Records 74,509 11,750 62,759
Capitallmproven'1ent:Projects 1,434,377 1,434,377 0
Capital Projects - -Rhodes Building -0 234,377 3,178 231,199
Elections Contract Service 14,819 21,265 10,678 25,407
Fines and Court Costs Holding Fund 8,455 8,455
Justice of the Peace Clearing 54,880 .27,606 4,849 77,637
Library Gift & Memoriai 47,976 609 48,584
Miscellaneous Cl'earing 19;929 65,276 67,326 17,878
Bool Camp/JJAEP 104,670 1,861 32,795 73,736
Juvenile Probation 205,953 59,365 107,940 157,378
Combination Hasp. Revenue & Tax Certificates of Obligation 314,695 4,597 0 319,292
Construction (Jailr 462,988 2,524 0 465,512
Construction (Jail) Series 2003 - Interest & Sinking 1,165,584 18,620 0 1,184,204
Cert OfOb,Cou.rthouse Ren. I&S Fund Series 2004 258,028 4,735 0 262,764
Memorial Medical Center. Operating 2,655,567 5,901,886 5,895,359 2,662,094
Memorial Medical Center. Memorial 18,679 .69 0 18,748
Memorial Medical Cenler - Restricted Donations 14,814 55 0 14,869
Memorial-Medica.1 C~nter - Indigent Healthcare 1,271,448 501,611 1,053,506 719,554
Totals . $31,829,105 $13,741,773 $14,532,722 $31,038,157
CALHOUN COUNTY TREASURER'S OFFICE
STATEMENT OF BALANCES
We the, undersigned County Ju_dge and Commissioners in and for Calho~n ,County, Texas hereby, certify that we have made an examinalion
of the County Treasurer's quarterly report, filed with us on this day and have.foun.d:the same to be correct and in due order.
Michaei J. Pfeifer, County Judge
;Neil E. Fritsch, Com'missioner Pct.3
Roger Galvan, Commissioner Pct1'
Kenneth W. Finster, Commissioner Pct 4
Vern lyssy, Commission Pet 2
SWORN TO AND SUBSCRIBED BEFORE ME, County Judge, and County Commissioners of said Calhoun County
each respectively, on this ---'---- day of , 2008;
BEFORE ME, Ihe undersigned authority, on this day personally appeared Rhond
Calhoun County says that the within, and foregoing report is true and correct.
. '.'
".' .
. ,- ' ,
'FILED FOR RECORD AND RECORDED THIS _ day oi
,2008
.Anita Fricke, .c;ounty. Clerk
"~
CALHOUN COUNTY, TEXAS
CALHOUN COUNTY TREASURER'S REPORT MONTH OF: JUNE 2008
BEGINNING ENDING
FUND FUND BAIANCE RECEIPTS DISBURSEMENTS FUND BAIANCE
GENERAL $ 22,934,718,75 $ 565.248.68 $ 2,903,903.69 $ 20,596,063.74
AIRPORT MAINTENANCE 95,504.57 253.49 2,400.10 93,357.96
APPELLATE JUDICIAL SYSTEM 725.35 56.93 0.00 782.28
ANIMAL CONTROL-CAWS 156.49 0.42 0.00 156.91
CHAMBER TOURISM CENTER 251.47 0.67 0.00 252.14
COUNTY CHILD WELFARE BOARD FUND 1,543.59 70.10 0.00 1,613.69
COURTHOUSE SECURITY 146,357.56 2,437.06 0.00 148,794.62
DA GUN VIOLENCE PROSECUTION PROG. 17.078.50 45.33 0.00 17,123.83
DONATIONS 159.907.71 457.43 286.53 160,078.61
FAMILY PROTECTION FUND 1,921.21 5.10 0.00 1,926.31
JUVENILE DELINQUENCY PREVENTION FUND 8,076.11 21.44 0.00 8,097.55
GRANfS 76,738.99 198.48 371.21 76,566.26
HWY87IFMI090 277,118.23 735.54 0.00 277,853.77
JUSTICE COURT TECHNOLOGY 25,441.26 1,381.02 0.00 26,822.28
JUSTICE COURT BUILDING SECURITY FUND 5,337.83 317.47 0.00 5,655.30
LATERAL ROAD PRECINCT #1 5,143.99 13.65 0.00 5,157.64
LATERAL ROAD PRECINCT #2 5,143.99 13.65 0.00 5,157.64
LATERAL ROAD PRECINCT #3 5,143.99 13.66 0.00 5,157.65
LATERAL ROAD PRECINCT #4 5,144.19 13.65 0.00 5,157.84
PRETRIAL SERVICES FUND 47,410.43 342.84 0.00 47,753.27
LAW LIBRARY 125,775.15 718.84 0.00 126,493.99
LAW ENF OFFICERS STD. EDUC. (LEOSE) 11,823.13 31.38 583.80 11,270.71
POC COMMUNITY CENTER 25,502.71 4,317.69 2,034.84 27,785.56
RECORDS MANAGEMENT-DISTRICT CLERK 2,328.18 6.18 0.00 2,334.36
RECORDS MANAGEMENT-COUNTY CLERK 58,093.75 6,237.20 2.64 64,328.31
RECORDS MGMT & PRESERVATION 29,083.50 499.19 0.00 29.582.69
ROAD & BRIDGE GENERAL 910,392.91 43,744.01 0.00 954,136.92
ROAD & BRIDGE PRECINCT #3 12,851.13 34.11 0.00 12,885.24
ROAD MAINTENANCE PRECINCT #4 610.47 1.62 0.00 612.09
SHERIFF FORFEITED PROPERTY 1,205.47 3.20 0.00 1,208.67
6MILE PIERJBOAT RAMP INSURlMAINT - .0.00 0.00 0.00
TEAM COMPATIBILITY FUND-HA VA 9,850.84 0.00 0.00 9,850.84
CAPIT AL PROJ-COURTHOUSE RENOVATION 125,503.98 333.11 0.00 125,837.09
CAPIT AL PROJ-NEW EMS BLDG 1,219,196.25 0.00 17,576.00 1,201.620.25
CAPIT AL PROJ-NEW JAIL BLDG 0.00 0.00 0.00 0.00
CAPIT AL PROJ-OLIVIPT ALTO FD BLDG 0.00 100,000.00 0.00 100,000.00
CAPIT AL PROJ-PARKING LOT 80,543.81 0.00 0.00 80,543.81
CAPPROJ-PCT 2 - STORM REPAIRS 17,796.13 0.00 0.00 17,796.13
CAPIT AL PROJ-RB INFRASTRUCTURE 801,597.11 12,868.00 90,867.10 723,598.01
CAPITAL PROJ-SW AN POINT PARK 74.720.40 0.00 0.00 74.720.40
CAPITAL PROJ-AIRPORT IMPROVEMENT II 78,858.24 0.00 4,442.95 74,415.29
CAPITAL PROJ-AIRPORT RUNWAY IMPROV 60,000.00 0.00 0.00 60,000.00
CAPITAL PROJ-EMER COMM SYS 137,791.25 0.00 0.00 137,791.25
CAPITAL PROJ-MOLD REMEDIATION 858.83 0.00 0.00 858.83
CAP PRO.l-HATERIUS PRK BOAT RAMP-STRM REP 33,148.15 0.00 0.00 33.148.15
CAP PROJ-PORT ALTO PUBL BEACH-STORM REP 30,384.78 0.00 0.00 30,384.78
CAPPROJ- CO CLERK'S RECORDS 22,907.25 0.00 0.00 22,907.25
CAP PROJ-DISTRICT CLERK'S RECORDS 62,758.75 0.00 0.00 62,758.75
CAPIT AL IMPROVEMENT PROJECTS 234,377.37 (234,377 .37) 0.00 0.00
CAP PROJ- RHODES BUILDING - 234.377.37 3,177.98 231,199.39
ARREST FEES 483.37 651.41 0.00 1,134.78
BAIL BOND FEES (HB 1940) 780.00 1,095.00 210.00 1,665.00
CONSOLIDATED COURT COSTS (NEW) 12,558.19 15,086.78 0.00 27,644.97
DRUG COURT PROGRAM FUND 133.18 216.76 0.00 349.94
ELECTIONS CONTRACT SERVICE 22,951.85 13,118.96 10,663.94 25,406.87
FINES AND COURT COSTS HOLDING FUND 8,455.31 0.00 0.00 8,455.31
INDIGENT CIVIL LEGAL SERVICE FUND 211.00 105.00 0.00 316.00
JUDICIAL FUND (ST. COURT COSTS) 301.33 231.01 0.00 532.34
JUDICIAL SALARIES FUND 2.322.10 2,243.67 0.00 4,565.77
JUROR DONATION-TX CRIME VICTIMS FUND 124.00 18.00 0.00 142.00
SUBTOT ALS $ 28,035,144.08 $ 773,187.73 $ 3,036,520.78 $ 25,771.811.03
Page 1 of 3
'.
COUNTY TREASURER'S REPORT MONTH OF: JUNE 2008
BEGINNING ENDING
FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE
OPERATING FUND - BALANCE FORWARD $ 28,035,144.08 $ 773,187.73 $ 3,036,520.78 $ 25.771.811.03
JUSTICE OF THE PEACE CLEARING 75,072.53 4,322.32 1,758.00 77,636.85
JUVENILE PROBATION RESTITUTION 245.33 225.00 0.00 470.33
LIBRARY GIFT AND MEMORIAL 48,455.69 128.61 0.00 48,584.30
MISCELLANEOUS CLEARING 57.276.96 7,010.87 46,410.02 17,877.81
REFUNDABLE DEPOSITS 2,000.00 0.00 0.00 2,000.00
ST ATE CIVIL FEE FUND 990.20 846.30 0.00 1,836.50
JURY REIMBURSEMENT FEE 878.75 972.50 0.00 1,851.25
SUBTITLE C FUND 5,237.90 6,572.34 0.00 11,810.24
SUPP OF CRIM INDIGENT DEFENSE 469.40 559.56 0.00 1,028.96
TIME PAYMENTS 1,845.97 2,247.28 0.00 4,093.25
TRAFFIC LAW FAILURE TO APPEAR 1.674.11 1,702.16 0.00 3,376.27
UNCLAIMED PROPERTY 2,949.92 7.83 0.00 2,957.75
BOOT CAMPmAEP 86,417.88 229.37 12,910.96 73,736.29
JUVENILE PROBATION 179,536.32 21,046.82 43,204.89 157.378.25
SUBTOT ALS $ 28,498,195.04 $ 819,058.69 $ 3,140,804.65 $ 26,176,449.08
TAXES IN ESCROW 0.00 0.00
TOTAL OPERATING FUNDS $ 28,498,195.04 $ 819,058.69 $ 3,140,804.65 $ 26,176,449.08
COMB. HOSP. REV. & TAX CERTIF. OF OBLIG. $ 317,412.43 $ 1,879.61 $ - $ 319,292.04
CONSTRUCTION (JAIL) 464,643.70 868.49 0.00 465,512.19
CONSTRUCTION (JAIL) SERIES 2003 - I & S 1,176,614.28 7,589.75 0.00 1,184,204.03
CERT. OF OB-CRTHSE REN. I&S FUND SERIES 2004 260,852.04 1,911.64 0.00 262,763.68
TOTAL OPER. & OTHER CO. FUNDS $ 30717717.49 $ 831 308.18 $ 3 140 804.65 $ 28 408 221.02
MEMORIAL MEDICAL CENTER:
OPERATING 2,676,780.87 $ 1,867,460.82 $ 1,882,147.98 $ 2,662,093.71
MEMORIAL 18,720.77 27.24 0.00 18,748.01
RESTRICTED DONATION 14,847.81 21.60 0.00 14,869.41
INDIGENT HEALTHCARE 868,366.18 539.12 149,351.77 719,553.53
TOT ALS $ 3,578,715.63 $ 1,868,048.78 $ 2,031,499.75 $ 3,415,264.66
DRAINAGE DISTRICTS
NO.6 9,663.45 $ 27.59 $ 7.50 $ 9,683.54
NO.8 72,748.08 859.88 73.50 73,534.46
NO. 10-MAINTENANCE 58,328.28 391.37 112.95 58,606.70
NO. ll-MAINTENANCE/OPERATING 160,096.97 2,951.34 54.713.81 108,334.50
NO. ll-RESERVE 125,870.41 183.13 0.00 126,053.54
TOTALS $ 426,707.19 $ 4,413.31 $ 54,907.76 $ 376,212.74
CALHOUN COUNTY NAVIGATION DIST.
MAINTENANCE AND OPERATING 189,905.28 $ 2,938.67 $ 7,046.74 $ 185,797.21
TOTALMMC, DRAINAGE DIST. & NAV.DIST. $ 4195328.10 $ 1875400.76 $ 2 093 454.25 $ 3977274.61
TOTAL ALL FUNDS $ 32,385,495.63
Page 2 of 3
i .
COUNTY TREASURER'S REPORT MONTH OF: JUNE 2008
BANK RECONCILIATION
LESS: CERT.OF DEP/
FUND OUTSTNDG DEP/ PLUS: CHECKS BANK
FUND BAlANCE OTHER ITEMS OUTSTANDING BAlANCE
OPERATING * $ 26,176,449.08 $ 26,176,449.08
COMB. HOSP. REV. & TAX CERTIF. OF OBLIG. 319,292.04 0.00 0.00 319,292.04
CONSTRUCTION (JAIL) ** 465,512.19 425,000.00 0.00 40,512.19
CONSTRUCTION (JAIL) SERIES 2003 -I & S 1,184,204.03 0.00 0.00 1,184,204.03
CERT. OF OB-CRTHSE REN. I&S FUND SERIES 2004 262,763.68 0.00 0.00 262,763.68
MEMORIAL MEDICAL CENTER:
OPERATING :I: 2,662,093.71 1,400,000.00 254,043.59 1,516.137.30
MEMORIAL 18,748.01 0.00 0.00 18,748.01
RESTRICTED DONATION 14,869.41 0.00 0.00 14,869.41
INDIGENT HEALTHCARE 719,553.53 500,000.00 48,868.88 268,422.41
DRAINAGE DISTRICT:
NO.6 9,683.54 0.00 7.50 9,691.04
NO.8 73,534.46 57.20 73.50 73,550.76
NO. 10 MAINTENANCE 58,606.70 0.00 112.95 58,719.65
NO. 11 MAINTENANCE/OPERATING 108,334.50 0.00 0.00 108,334.50
NO. 11 RESERVE 126,053.54 0.00 0.00 126,053.54
CALHOUN CO. NAVIGATION DIST:
MAINTENANCE/OPERATING **** 185,797.21 185,797.21
TOTALS $ 32 385 495.63 $ 2325057.20 $ 303,106.42 $ 30 363.544.85
* CDs - OPERATING FUND $25,866,899.03/ CD - 6 MILE PARK $67,649.33
** CD - CONSTRUCTION (JAll.) $425,000
**** THE DEPOSITORY FOR CALHOUN CO. NAVIGATION DISTRICT IS FIRST NATIONAL BANK - PORT LA V ACA
:j: CD - MMC OPERATING FUND $1,400,000
:j::j: CD - INDIGENT HEALlHCARE $500,000
THE DEPOSITORY FOR ALL OTHER COUNTY FUNDS IS INTERNATIONAL BANK OF COMMERCE - PORT LA V ACA
. CD - 7000570385 (held in lieu of bond) CALHOUN COUNTY/ DH TEXAS DEVELOPMENT- $2,280,687.01
Page 3 of 3
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CALHOUN CO PCT 5
PAGE 01
Judge Nancy Pomykal
Justice of the Peace Pct. 5
Collections for the Month of~
Date: July 22, 2008
Calhoun County COMM:ISSIONERS'S COURT
211 S. Ann Street
Port Lavaca, TX 77979
Fax no: 553-4444
COMMISSIONER'S COURT:
Attached is a report of all collections for my court for the month given.
Faxing 10.
'pages including this cover.
. ~::,,=7""
07/13/2008 19:33
361-983-2461
CALHOUN CO PCT 5
PAGE 02
07/21/2008 Money [); slribution Report Page
JUDGE NANCY POMYl<AL PC I 0 - JUNE ?OOB REr>QRT
~~_~____~^~-------------^------~~_-----A------~^------~------~-------~-----"-------~ _____~~______A_______--------------~------~-----
Receipt cause/Defendant I Code Amount I Code Amount I Code Amount I Code Amount I Code Amount I Code AIT1(Junt. I lotal
I I I I I I I
03/3283 08-06-0163 06/02/?00B I JS~ 3.00 I ecc 40.00 I CHS 4.00 I LAF 5.00 I TF 4.00 I JCSF 1.00 I 115 . 00
CLARK, ERIC I JPAV 6.00 I IOF 7.00 I fINE 50.00 I I I I
C<lsh I I I I I I I
0373284- 0(3-06-0164 06/021?OOe I JSF 3,00 I ecc 40.00 I CliS <1.00 I SAF 5,00 \ 1 F 4,00 I JCSF 1.00 I II S . 00
JONES, TASHA MICHelLE I JPAY 6.00 I lOF 2,00 I FIN!:. 50,00 I I I I
Money Order I I I I I I I
03/3265 08-05-013& 06/031?008 I JSF 3.00 I TFe 3.00, Ieee 40.00 I CHS 4.00 I SAF 5.00 I IF 4.00 I 180.00
ROSAS, MlCHAEL ANIHONY I JCSF 1.00 I JPAY 6,00, I lOF 2.00 I FINE 62.00 I SUBC 30.00 I I
Cash I I I I I I I
03/3286 08-0&-0145 06/03/2008 I JSF 3.00 I HC 3 ,00, Ieee 40.00 I CHS 4.00 I SAF 0.00 I H 4.00 I 108.00
MCGIll.. ~RIDGFT SHEFICK I JcsF 1. 00 I ;JPAY 6,00 I IDF 2.00 lose 10.00 ISUBC 30,00 I I
Money Order I I I I I I I
0373287 08-06-0166 06/03/2008 I JSF 4.00 Ieee 40.00 I CHS 3.00 I LAF 5.00 I TF 4.00 I JCSF 1.00 I :no,oo
REYES-VEGA. JORGr lRAIS I JPAY 6.00 I lOF 2.00 I rlNE 245,00 I I I I
Jail Credi t I I I I I I I
0373780 OB-06-0170 06/03/2008 I JSF 3.00 I cee 40.00 I CHS 4.00 I SAF .5,00 I TF 4.00 I JCSF l. 00 I 115.00
NGUYEN. HAl TU I JPAY 6.00 I lOF ?OO I FINL 50.00 I I I I
Pel'~onal Check I I I I I \ I
0313289 04-03-00~6 06104/2008 I eec 40.00 I CHS 3.00 II.N s.oo I TF .1,00 I DPSC 30.00 IF1N~ 253.00 I 38b.00
GIL.FS, HOl.LY NTCOLL I SFrr 15.11 I eSHV 34,89 I I I I I
Cred-Cilrd/l rnsfr I I I I 1 I I
0373290 08-05-0156 06/04/2008 I JS~ 3.00 I IFC 3.00 Ieee 40.00 I CHS 4.00 I SA~ 5.00 I 1F 4.00 I 240.00
MCBAY. STEPHeN CLAunF I Jes~ 1,00 I JPAY 0.00 I llJF 2.00 I DfT 142.00 I SUBC 30,00 I I
Cashier's Check I I I I I I I
037329108-05-0159 06/04/2008 I JSF 3.00 I TFC 3.00 I eec 40.00 I CIlS 4,00 I LAF 5.00 I TF 4.00 I 10800
MACHA. DANIEL WILL.IAM I JeSF 1.00 I JPAY 6.00 I JIlF 2.00 I DSC 10.00 I SUBC 30.00 I I
Money Order \ I I I I I I
0373?92 08-06-0177 06/05/2008 I ,lSf 3.00 I He 3.00 I ece 40.00 I CHS 4.00 I SAr 5.00 I TF 4.00 I 108 00
COOK, STANLLY DUANF , JeSF 1.00 I JPAY f).OO I IDF ?OO I AF 10.00 I SUBC 30.00 I ,
Money Order I I I I I I I
03/3293 08-06"0186 06/0~/2008 I JS~ 3,00 I 1FC 3.00 Ieee 40.00 I CHS 4.00 I SA~ r"oo 11F 4.00 I t08.00
11CHACFI<, MARY LAPAI AC I JCS~ '1 ,00 I JPA Y 6.00 I rDF 2.00 I AF 10.00 I SUBC 30.00 I I
Money Order I I I I I I I
0373294 08-06-0J77 06/05/2008 I JSF 3.00 I cce 40.00 I CHS 4.00 I SM 5,00 I IF dOO I JCSF 1.00 I 11 b . 00
WOODLE. AUR[I) LEE" I ,JPAY 6,00 I ll)F 1.00 I FlN~. 50.00 I I I I
Personal Check I I I I I I I
0373295 08-05-0152 06/05/?008 I JSF :l.OO Ieee 40.00 I ellS 4.00 I PIojAF 5.00 I TF 4.00 I Jesr 1. 00 1 115,00
ATKiNSON. MICHAE:L DAVTD JR I JPAY 6.00 I lDF 200 I PWF 50.00 I I I I
Money order I I I I I I I
0373796 08-06-01B3 06/05/2008 I JSI 1.00 I eec 40.00 I CHS 3.00 I PWAr 5.00 I TF 4.00 I JCSF 1.00 I 90.00
STEVENSON. JOHN FRFDRlGK I JPAY 6.00 IIDF 2.00 I wsr 2!.>.00 I I I I
Per:;onal Check I I I I I I I
03/3297 08~06-0178 06/05/2008 I JSF 3.00 I TFC 3.00 I eec 40.00 I CH~ 4,00 I LAF 5.00 I -rf 4.00 I 180.00
BURKE. lRICI< LEE I JCSr 1 . 00 I ,JPA Y 6.00 IIDF 2,00 I DfF 87 .00 I SUlK 30.00 I I
Persona.) Check I I I I I I I
0373298 08-05-0161 06/09/2008 I ,)S~ 3.00 I IFC 3.00 I CCC 40.00 I eHS 4.00 I LAF 5.00 I IF 4.00 I 180.00
CHUNG. HUN HYUN I Jcsr. 1 .00 I JPAY 6.00 I lOr 7.00 I r IN!: 82.00 I SUBC 30.00 I I
Money Order I I I I I I I
0373299 00-06-0193 06/09/2008 I JSF 3.00 I CC:C 40.00 I CHS 4.00 I SAF 500 I TF d,OO I JeSF 1.00 I 115 . 00
10UNGATE, MACK LYNN I JPAY 6.00 I lDr ? . 00 I FINE fiO.OO I I I I
Money Order I I I I I I I
0373:~()'1 2002.-11-0459 06/1012008 I JCPT 2.00 I eve 1S.00 Ieee 17.00 I FA b.OO I ')cD 0.50 I CHS 3.00 I 780.00
WALTON, ,JASON LEE I CHI o.~o I LAF 5.?0 I WRNT 50.00 I Tr .1.00 I DPSC 30,00 I FINE 148,00 I
Ca::;h I I I I I I I
07/13/2008 19:33
361-983-2461
CALHOUN CO PCT 5
PAGE 03
07/21/2000 MOney l)i~trjbu1,ion Report Pilqe 2
,)UI)(.i~ NANCY PQMYKAL PCI !) - JUNI: 2008 Rf. POR I
-~--~---------~--------~~--------~-- _____~_________-________,----_____------__~~---~------_______J---_______-----------------------
Reel? i pt. (~I,ls()/l)efendan I- Code Am(Junt I Code Amoun\,: I Code Am()lll1t Code Afll()lJnt I CO<lfl AlIlount Code Amounl: lotal
I I I
0373302 08-05-0134 06 I 11 I ?OOO ,Jsr 3.00 I II C 3.00 I CCc 40.00 ells 4.00 I SAF flOG Tf '1.00 HiO.OO
REYNOIOS, DANIEl ,JAMES JeS~ 1. 00 I JPAY 6.00 I lOr 200 fINE 6(,00 I SUBC 30.00
Cr'ed-Gard/l rnsfr- I I I
0373303 08-05-0151 06/1? I 2001\ ,JS~ 3.00 I C(C 40.00 I ells 4.00 PWAF !'i.oo 1 rF 4.00 ,)CSI 1.00 90.00
DAVIS. KFVTN C JI>AY 6,00 I IOF 2.00 I WSf 2~.OO I
Personal ChE7Ck I I I
0373304 oe-O~-0132 0611?1200fl JSF 3.00 I 1 ~C 3.00 I eGC 40.00 CHS 4,00 I LAF ~). 00 11 4,00 290.00
I<IILBANKS, ,)AMLS CODY JCS~ l. 00 I JPAY 6.00 I Inl 7.00 rlN!. 197,00 I SUlK :lO .00
Mono] Order I I I
03/3305 Oe:Ob-0155 06/12/.'000 ,ISf 3.00 I .Ife 3.00 I cee 40.00 CHS 1\.00 I LAF !l.00 rr 4.00 160,00
TJ MMIRHANN. IIAYNl DEAN JCSI .1.00 I ,JPAY 6.00 I lOr ?,OO FINl 6~.OO I SUHC 30.00
Money Ord<:r I I I
0373306 08-06-0194 06/16/2008 I ,lSf '(.77 I eee 36.9? I ells 3,69 SA! 462 I IF :1.69 JCSf 0.92 60.00
STRINGQ. LfSI If MICHAl:I I "PM 5.&4 I IDF Ulo I I I
Cash I I I I I
03/3307 08-06-018/ 061l 6/2008 I ,)51. 3.00 I ecc 40,00 I ClIS 4,00 SA!' 5.00 I 1 ~ 4.00 I J(,SF 1. 00 ll~. 00
POWLRS, RORFRT r:oWAHD JR. I JPAY 6.00 I lor 2.00 I OfT hO.OO I I
Money Order I I I , 1
0373300 OB-05-0160 06/161?00U I JS~ 3.00 I 1Fe ;\.00 I ccr: 1\0.00 CHS 4.00 I I.A'- !) .00 I II 1.00 108.00
SIMPSON, CATHER1N( C I JCS~ 1.00 I ,)PAY /),00 I WI ?OO Af 10.00 I SUlK 30.00 I
Persunal CheCK I I I I I
0373309 08-06-0194 06118/2008 I JSI 0.?3 I ecc :l.Ofl I ellS 0.31 SAf 0.38 I II 0.31 I JCSF 0,00 S5,OO
5 TR TNr,O , L LSIlI. M I CHAFl 1 :JPAY 0.46 I lOr 0.1~ I f INr 50.00 I I
Personal ChCl,;K I I I I I
0373310 08-05-0141 Q6/HI/?OOO I Jsr 3.00 I HC 300 I cee 1\0,00 CHS a,OO I SAt. !'i,00 I II 1.1.00 2Z() , 00
VF~f:1KA , KELLY RAY I JCSt 1. 00 I ,IPAY 6.00 I lOI 7.UO FJNr 177.UO I SUlK :lO.UO I
Calffil Serv.j <,;0 I I I I I I
0373311 08-05-0149 061l9/~O08 I JSF 4.00 I eel: 40.00 I ellS 3.00 I PWAI ::',00 I IF 4.00 I ,JCSF 100 90.00
DUNCAN, II 1 LL LAM ROTHFRMf I I JPAY 6.0U I mi' 2.00 I I<ISF 2b.OO I I I
I)ersoni:ll Chl?ck I I I I I I
0373317 00-06-0190 06/23/2008 I JS~ 3.00 I lie 3.00 I eee 40.00 I eHs 4.00 I SA! ~). 00 I II 4.00 IBO.OO
NlAL, TERRY RfLD$ JH I JCSF 100 I JPAY 6.00 I IDF 7,00 I F I Nt 8t.OO I SUBC 30.00 I
Money Order I I I I I I
03/331~ 08-06-0171 06/2;11(1008 I JSF 3.00 I Ife 3.00 I cce .10.00 I CHS 400 SA! [,.00 I II 400 180,00
LONG, COLBY DlREK I Jcsr 1.00 I JPAY 6.00 I ml 2.00 I FiNI H?OO SURe :lO . 00 I
Pel.~)OM I CheCK I I I I I
0373314 07-17-0350 061?31?00A I JSf 4.00 I eec 40..00 I CHS 3.00 I PWAI ~.OO 11 4,00 I JCSI 1.00 l:lO .00
BLEVINS. 1m I lAM OONIVAN I JPAY 4.00 I wsr 39.00 I (S,RV :Hl.OO I I
Money Qrrjer I I I I I
03/3315 OR-06-0200 06/2.31 ;>OOB I ,lSF :1.00 I eec 40.()() I (}IS 4.00 I SAT ~.OO TF 4.()() I JC5r 1.00 11!1.00
ROSLNBOOM. DAVIn r l:KRlOL I JPAY 6,00 I J.l)f ?,OO I fiNE. 50,00 I I
r~:rson(n Check. I I I I I
0373316 08-06-0189 06/23/200B I ,J5~ 3.00 I IH: 3.00 I eel: 40.00 I CHS 4.00 SA. 5.00 I II' 4.00 160.00
I>KUSKI, DARYl III0MAS I JCSf. 1,00 , ,JPAY 1).00 I IDI' ?OO I r1Nt 61.'.00 SURe 30.00 I
Pp,rsol1ill Ch(~ck I I I I I
0373317 OA-06-0199 06/2M2008 I JS~ 3.00 I GCe 11000 I CHS 1\.00 I SAF !,.OO 11 4.00 I JCSF 1.00 .115.00
ORICKLH. ,JfANN[ AIKINSON I ,WAY 1l.()O I 1Df ?OO I r.INF 50.00 I I
Pl?rsonill Check I I I I I
0313318 08-06-0709 061?:11?OO8 I JSf 3.00 I TFe 3.00 I ccc 40.00 I (;lIS '1.00 IAf 5.00 I IT 4.00 Z9b,OO
CROUCH, CtCIL WAYN[ I JCS~ :1 .00 I ,)PAY 6.00 I 101 1'00 I f I.NI:: 19700 SUBC 30.00 I
rel'sonal Check I I I I I
OJ73JI9 0O-05-01S~ 06/2317008 I ,Jsr 3.00 I r.cc 40.00 I CHS 4.00 I P\JAF 0.00 TF 4.00 I ,JCSF 1. 00 765.00
SMITH. RANDY EVGENt I JPAY 6.00 I I III 2.00 I PWI 200.00 I I
Cosh I I 1 I I
07/13/2008 19:33
361-983-2461
CALHOUN CO PCT 5
PAGE 04
Ol/?J 1700n Mun~~y IJ i :,l,r'ilJu(. iUII R(~pl.lr\. Pdoe :J
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03/3370 08-06-0~10 1l(,I/,:J/?OOll I ,J~',r :l. no I fre J.OO eel: 4ll.1)0 CHS 1.00 ~,M ~). 00 I H iI.OO 160.00
KORAN 1- K . .:JAMI S DOYI r. I ,ICSI 1.00 I ,IPM 6.00 11)1 ?OO r INI o?OO Slllle ~O.OO I
M(1m.~y On:jf~r. I I I
0:-173321 OB-06-019H IHi 1 ;/:, 1 iOf)!J I ,lS1 J 00 I (:cc 40.00 ClI.'~ 11.00 S/\I ~.Ol) II 4.(1) I ,JeSI 1.00 J 1:,.00
f/I ILL. ['ATRICK lYNN I ,JIlA Y 1i.0O I II.H ).00. I INI ']0.00 I
c~sh I I I
0313377 08-06-01/3 Otil?ill?OOI:\ I JSI. :1.00 I eel: 110.00 I Cli:~ 11.00 SAI. !,.OO II ~.OO I .JCSI 1.00 9O.OO
NG\lYI N. MINH NGOI,: I JI'AY h.OO I Illr I.on I I J NC ;l!l.OO I
pCr'<,ullal Chuck I I I I
OUJ:lt:3 OfH)b-0?()6 06/?t1 1 ilHHl I Af )1) no I 1 I 1000
111I.lMANN. :>IANlfY AIII.N ,m I I I I
Cdsh I I I I
03/337400-0h-0?IO-lfD O!i/?()17000 I Sf-I.! I~). 00 I I1II "/.00 I 1.111 ?~.l. 00 I IO?OO
SUNSFl ~ 1 ORA/or 1 I I I
persollill Ch()(;k I I 1 I
n31:13?~ 08-()6,O?lg 0(1/ ').61 ?OOg I .ISf 3.00 I CU: 40.1)0 I ellS 4.00 1M !,.OO 11 4.00 I ,1C~;1 1.00 Il~.O()
AI I I.N rrV\ CY IlHYAN I ,JPAY 6.00 I 101 "/00 I I INr ~)O. 00 I
C,lsh I I ' I I
03733?6 OB-06-Il?lb Ot)I?I/?OOH I ,JSf ;).00 I CCC 40.Ull I CH~'; r1.00 IN ~l .00 II 4.00 I JCSI j .00 liiO.OO
(;OMI! I I GIII-I<()A. .JUAN CARlOS I JPAY h Of) I 11)1 ?()O I , INI %.00 I
MDm~'y Or<l(-)t' I I I I
03733?1 u{l-06-11?11 06/1'112008 I dSI :l.OO I I ~ r: ~l. 00 I U:C 40.(1) r;lt> r1.00 I_AI- ~) . 00 I 11 r1.00 lBO.OO
G(lM! H )(;UII~OA ,JUAN CARlO;, I ,.leSI 1.00 I .'PAY !,.Oll I WI 1'.00 I INI 1l?00 SUBC :llJ .00 I
MUrloy Ord~r I I I I
03/31/8 OR 06-01HR 06/?/I?OOtl I "Sf :UlIJ I If r; :1.00 cr:C r10()O rll', 11.00 '>AI" ~) . on I 11 11.00 IfiO.OO
CAIDAROLA. COIUNNL r, I ,1(,,"1 I.()O I ,JPAY 6.(1) 11)1 ? 00 Ill/ 11? 00 S\lllC )0.00 I
pCr'$Orlal Olf~(;k I I I
O:l1:l3?9 OH-IHi-Oi 1 J Ob/:lO! ?Oon I $1 ~l . O() I II C :1.()1l ecc r10.00 ell::; ~.OO I. AF ~). 00 I Tl 'I.on lBO.ilO
MCIlONN(lll.l. r.RAI() M I .JCSI" 1 00 I JPM fJ.()\) 11)1 ?oO IIN. H?OO :;\IHC 30.01l I
rel'~()n<ll r;hpck I 1 1
03/3330 OB-OG,OiOl DIi/:\l)I?Oob I ,J:-,I :1.00 I (;1;<: 10.01l ellS -I.no SN h.OI) n 4 00 I ,JCSI I .00 II)O.DO
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0:1 !:j:J3l 08-06-0no Ob!]O/?OOB I ,J~)I :1.00 I II C :LUI) cn; 10.00 (;11:, '1.00 SAI tl. on I II 11.00 IOB.OO
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351-983-2451
CALHOUN CO PCT 5
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07/13/2008 19:33
361-983-2461
CALHOUN CO PCT 5
PAGE 06
07/71/2008 Money O.j stri but i on Report Page 5
JUDGE NANCY POI1VKAL PCI 5 - JUNE 2008 REPORT
------^--------^-------~-------~--------~-------~-------~--------~-----~~-------~----------------------~------- -------~~-----~------
The following tota.'s repreSenL - Jai I Cred1t and COlllDunity Service
Type Code Description Count Retained Disbursed Money-Totals
COST LAF SHI:.IUFf . S H:.E 1 0.00 0.00 5.00
COS1 PWAF llXAS PARKS & WILDLIFE 0 0.00 0.00 0.00
roST SN fJPS 1 4.00 1.00 5.00
COST TF fECHNOLOGY FUND 2 0.00 0.00 8,00
COST TFC TFC 1 3.00 0.00 3.00
COST W(~NT WARRANT FEE 0 0.00 0.00 0.00
FEES AI AI)MINISTRATIVl FEE 0 0.00 0.00 0.00
FEES A,JrF ABSTRACT OF JUDGMENT F1l ING FEE 0 0.00 0.00 0.00
[rES CSRV COLLECTION SERVICES rE[ 0 0.00 0.00 0.00
FE.ES OFf DEFERRLO FEE 0 0.00 0.00 0.00
FE[S DSC URIVER SAfl.1Y COURSE 0112008 0 0.00 0.00 0.00
fEFS FlU F lUNG FEE: 0 0.00 0.00 0.00
FI::ES nCE INDIGENT ~ EE 0 0_00 0,00 0.00
FEES Sf"EE SERVrCF. F[[ 0 0.00 0.09 0.00
FHS SUFJC SUB TITl.e c 1 1.&0 28.!l0 30.00
FIN~. FINE FINE 2 367.00 0.00 367.00
FINE PWI PARKS & WILOLIFF fINE 0 0.00 0.00 000
FiNE WSF WAI!:.H SAFF.TY FIN!:. 0 0.00 0.00 0.00
Credit Totals 2. 408.40 121. 60 030.00
The follow1ng totals reprr.sent - Credit Card Payments and Transfers
COST cee CONSOLIDATED COURT COSTS 2 8.00 72.00 80.00
COST CHS COURTHOUSE SECOR TTV 2 7.00 0.00 7.00
COST CMI CORRI:.CTIONAL MANAGEMENT INSllTUrt 0 0,00 0.00 0.00
COST eve COMPFNSAIION TO VICTIMS OF CRIH[ 0 0.00 0.00 0.00
COST DPse OPS FAILURE TO APPEAR COllRT COSTS 1 9.90 20.10 30.00
COST rA FUGIVITF APPREHENSION 0 0.00 0.00 0,00
COST !DF INOIGENT DFFENSI:. FUND 1 0.70 1.80 2.00
COST JCD JUVENILE CRIMF AND OELINOUFNCY 0 0.00 0.00 0.00
COST JCPl JUDICIAl AND COURf PERSONNEL TRAINING 0 0.00 0.00 0,00
COST JCSF JUS r ICE COURT SE.CURITY FUND 1 1.00 0.00 1.00
COST JPAY JUDGE PAY RAISE FEl 1 0.90 5.10 6.00
COST JSF JUROR SERVICE FUND 1 0.30 2,70 3.00
COST LA! SHERIFF'S FtE 1 5.00 0.00 5.00
COST PWAF TFXAS PARKS & WTLOLIFE 0 0,00 0.00 0.00
COST SAF OPS 1 4.00 LOa 5,00
COST IF TECHNOl.OGY FUN!) 2 8,00 0.00 0.00
COST !FC TFC 1 3.00 0.00 3.00
COST WRNT WAHRANT fEE 0 0.00 0.00 0.00
FEES AI' ADMINISTRATIVF rLl 0 0.00 0,00 0.00
FCES AJFF ABSTRACT OF JUDGMENT FILING HE 0 0.00 0.00 0.00
FH.S CSRV COLLECTION S(RVlC~S FEF 1 34.89 0.00 34,69
FEES OFF DFFERRLD FEE 0 0.00 0.00 0.00
FFFS DSC OIUVFR SAFETY COUf.\Sf 01/2008 0 0.00 0.00 0.00
FEES FIll F lUNG FEE () 0.00 000 0.00
fU:S UH lNl)lGENr FEE 0 0.00 0.00 0.00
~u.s SFEC SERVICE ~H. 1 10.11 0.00 15.11
07/13/2008 19:33
351-983-2451
CALHOUN CO PCT 5
PAGE 07
07/21/2000 Holley 0 i stri.bIJ1,. i on Report Page 6
JlJDGI:. NANCY POMYKAI. 'PCI S - JUNE 2008 HE.PORT
__~~~______~~~______~-------~v-------~--------~-------~-------~-------~~------~-------^------~--------~------^~---------------~~-----
The fo 11 ow; 1"19 toLa 1 s represent - Credit C(lrd payments and Tr'allsfcrs
Type Code Desr,ript.ion Count Retained DiSbursed Money-.'ota 1 s
FELS SUBC SUB Hrll:. C 1 1.50 28.50 30.00
FINE FINF FINE 2 315.00 0.00 315.00
fINE PWF PARKS & WILDLIFF FINE 0 0,00 0.00 0.00
FINE WSF WAIER SAFfTY FINE 0 0.00 0.00 0.00
Cr'ed; t Tot.(ll s 2 413.BO 131.20 b45.00
The fo 11 owi ng total s represent - Combined Money and credits
COST ecc CONSOl.lOATEO COURT COSTS 46 177.70 1. 599 _ 30 1. 777.00
COST CHS COURTHOUSE SECURITY 46 174.00 0.00 1 74. 00
COST CMi CORRf.:CllONAL MANAGi:.MENT INSllrUTF 1 0.05 DAb 0.50
COST CVC COMP[NSA rION TO V lCTIMS or CRIMF 1 1.50 13.50 15.00
COST OPSC ill'S rAIlURl TO APPtAR COURT COSTS 2 19.80 40.20 60.00
COSl FA rUGIVlTE APPRlHI:.NSION 1 0.&0 4.00 5.00
COST llJf INDIGI:.N r DEFENSE ~'UNO 43 8.40 75,60 84.00
COST .Jcn JUVENIIF CRIME ANO OELINQUENCY 1 0.05 o A5 0.&0
COST JCPT JUDICiAL ANa COURI PERSONNfl IRAINING 1 0.('0 1. eo ?OO
COST JCSF Jusncl:. COURT SCCUIU IY FUND 44 43.00 0.00 43.00
COST ,IPAY JUDGE PAY RAISE FEF 44 38.40 217,60 256.00
COST JSF ,JUROR SERVICE FUND 44 13.30 119. 70 133.00
COST tAr SHERIFF'S FEI:. 15 !!l.OO 0,00 75.00
COST PWAF TEXAS PARKS & WILDLIFE 6 ?4.00 6.00 30.00
COST SAF DPS 25 96.00 24.00 120.00
COSl TF TECHNOLOGY FUND 46 1ao.OO 0.00 180.00
cosr TfC Tre 2? 66.00 0.00 66.00
C05i WHNI WARRANT r: 1:..1:. 1 bO.OO 0.00 50.00
FEES AF AOMINTSTRAriVE FEE 5 50.00 0.00 50.00
FEES A,J~ ~ ABSTRACl ()~ JUDGMENT ~ 1 U NG FEr 1 IO.OO 0.00 10,00
FEES CSRV COLl feTION SERVICrS FEE 2 64.89 0.00 64.89
ffFS DFF OEFFR.R[O H:I:. 4 336.00 0.00 336.00
I[ES DSC ORIVERSAFfTY COURSE 01/1008 2 20.00 0.00 20.00
FEES rIll FILING fH 1 2b.00 0.00 25.00
FEES fr[[ INDIGENT FU 1 2.00 0.00 2.00
ILlS SFEf SERVICE FEI: ? 90,11 0.00 90.11
FFFS SUBC SUB TIll!:. C 22 33.00 627.00 660.00
FINr FiN!:. FINF 29 (,611.00 0.00 2.61700
rI NI:, PWF PARKS & \.JIl.OI III FINE 2 37.50 212.50 250.00
FINE WSI W^TE/\ SAHI Y FINE 4 17,10 96.90 114.00
Report. lotals 49 4,270,50 3.039,bO 7.310.00
07/13/2008 19:33
351-983-2451
CALHOUN CO PCT 5
PAGE 08
()7/211?OOe Money 0 i str-i blJt-i on Report Page 7
,JUDGE NANCY POMYKAI. pcr [) - JUNE. 2008 REPORt
---------------~-~-----^-------~~-----~~------~-------~--------~-------~------~------~~-------------~~------------------------------
llATf PAYHLNT-TYP[ ~INES COURT-COSTS FEES BONOS RESTITUTION OTHER TOIAL
00/00/0000 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0,00 0.00 0.00 0.00 0:00 0.00
Total of all CollecT,ions 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09/01/1991 cash & Ch~cks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail credits & CI)mm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards 8< lranst'crs 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Totijl of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09/01/1993 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jafl Credits & Comm Service 0.00 0.00 0,00 0.00 0.00 0.00 0.00
Credi t Cards & rransf.ers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0,00 0.00 0.00
09/01/1995 Cash & CheCks collected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Credits & Comm Service 0,00 0.00 . 0.00 0.00 0.00 0.00 0.00
Cr~dit Cards 8. rr'an~t.ers 0.00 0,00 000 0.00 0.00 0.00 0.00
Total of III I Co 11 ect ions 0.00 0,00 0.00 0.00 0.00 0.00 0,00
09/01/1997 Cash & CheCkS Collected 0.00 0.00 0.00 0.00 0,00 0.00 0.00
,Ji'lil Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit Cards & Transfers 0.00 0.00 0.00 0,00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09/01/1999 Cash & Checks Collected 0.00 0.00 0.00 0.00 0.00 0,00 0.00
Jail Credits & Comm Service 0.00 0.00 0.00 0.00 0.00 0.00 0,00
Credit Cards & Tr'ansfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00
09/01/2001 Cash & Checks Collected 148.00 J37.00 0.00 0.00 0.00 0.00 280.00
Ja il Credi Ls & CORm Servi ce 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Credit CClrds & Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total of all Corlections 148.00 l;P.OO 0.00 0.00 0.00 0.00 280.00
09/0112003 Cash & CheCKS Co 11 ected 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Jail Creoits & Comm Sorvice 0.00 0.00 0.00 0,00 0.00 0,00 0.00
Credit. Cards & Tri:lrIsfers 0.00 0.00 0.00 0..00 0.00 0.00 0.00
Total of all C011\~ctions 0.00 0.00 0.00 0.00 0.00 0.00 0.00
01/01/2004 Cash & Ct'~cks Coil ected 2,151.00 2.65600 1.148.00 0.00 000 0.00 5.955.00
,Jail Credits & Comm Service 36/.00 133.00 30.00 0.00 0.00 0.00 530,00
Credit Cards & IrClnsfers 315.00 150.00 80.00 0.00 0.00 0.00 54!). 00
Total of all Col.lections 2.833.00 2.939.00 1, 256.00 0.00 0.00 0.00 7,030.00
TOTALS Cash & Checks Collected 2.299.00 2.788.00 1,148.00 0.00 0.00 0,00 6,23!:l.00
\)a i 1 Credi ts (. COllJI1 Service ;'6/ .00 133.00 30.00 0.00 0.00 0.00 5;10 .00
Credit. Cards & Transfers 31b.OO 150,00 80.00 0.00 0.00 0.00 545.00
Total ot all Collections 2,981.00 ;J , O/l . 00 1. 258 00 0.00 0.00 0.00 7.310.00
07/13/2008 19:33
351-983-2451
CALHOUN CO PCT 5
PAGE 09
OIl? 1 noon
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county 0 f ell I houn Counl y person"11 1,1 ilPpeiH'p(J Ndncy l)iJ'r\y~() I. ,Jus LI <.:e () f Ult~
I-'ell(;(:', Pr(,~c i nel: No b. C(lIIH)\Jrl Cuunty. I CXil s, who
1>(, i nq dl,d y :,wor'n. cj(-~P\)S(~<' illld say:, I.hi.) t nl(~ ab'JY'!
ilnd 101'(\1" i I1q n.~p()r'I.. h 1.1'1.1(' illld C:()r'T(;c!-.
07/13/2008 19:33
361-983-2461
. 1
,J_
witness my hand thi~ day of
CALHOUN CO PCT 5
PAGE 10
APPROVAL OF PAYROLL:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve
the payroll for June 13, 2008 in the amount of $219,851.15 and June 27, 2008 in the amount of
$212,297.60. Commissioners Galvan, Lyssy, Fritsch and Finster and Judge Pfeifer all voted in
favor.
07/22/2008 14:57
3615534614
CAL CO TREASURER
PAGE 01/01
CALHOUN COUNTY
PAYROLL 2008
MONTH I JUNE
Payroll dated 06-13-08
$219,851.15
Payroll dated 06-27-08
$212,297.60
.
$432,148.75
I APPROVED TOTAL PAYROLL
The items listed above have been pre~approvedby all Department Heads and I certify that fuods are
Ilvailable to pay the obligatioos. I certify' tbat the above is troe and corred to tbe best o( my
knowledgetblslhe ~ day.' J.J~ ~.~ ~fu.OJ
RH NDA S. KOKENA,
CALHOUN COUNTY TREASURER
ACq;~D ~ APPROVED TIns THE ~DAY OF
~w~ . ~ 2008 IN THE CALHOUN COUNTY
COMM SSIONERS' COURT, PORT LA V ACA, TEXAS 77979.
'~'I
..
ACCOUNTS ALLOWED - COUNTY:
Claims totaling $895,991.22 were presented bYlthe County Treasurer and after reading and
verifying same, a Motion was made by Commissioner Galvan and seconded by Commissioner
Fritsch that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch and
Finster and Judge Pfeifer all voted in favor.
Claims totaling $1,056.57 for Constable Precinct #2 were presented and after reading and
verifying same, a Motion was made by Commissioner Galvan and seconded by Commissioner
Fritsch that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch, Finster
and Judge Pfeifer all voted in favor.
ACCOUNTS ALLOWED - HOSPITAL:
Claims totaling $2,237,795.95 were presented by the County Treasurer and after reading and
verifying same, a Motion was made by Commissioner Galvan and seconded by Commissioner
Fritsch that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch and
Finster and Judge Pfeifer all voted in favor.
ACCOUNTS ALLOWED -INDIGENT HEALTHCARE:
Claims totaling $184,644.90 were presented by the County Treasurer and after reading and
verifying same, a Motion was made by Commissioner Galvan and seconded by Commissioner
Fritsch that said claims be approved for payment. Commissioners Galvan, Lyssy, Fritsch and
Finster and Judge Pfeifer all voted in favor.
BUDGET ADJUSTMENTS:
A Motion was made by Commissioner Galvan and seconded by Commissioner Fritsch to approve
the Budget Adjustments. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge Pfeifer all
voted in favor.
GENERAL DISCUSSION:
Commissioner Finster wanted to let the public know that Mr. Pilgram is the father of Cindy
Mueller, Calhoun County Auditor. Mark Daigle spoke to Court in regards to security for the JP's.
Commissioner Galvan wanted to thank Michelle Pyle, E-911 for taking the concerns of the Court
seriously.
Court was adjourned at 10:50am
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