2002-04-11
REGULAR APRIL TERM
HELD APRIL 11, 2002
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THE STATE OF TEXAS 9
COUNTY OF CALHOUN 9
BE IT REMEMBERED, that on this the 11th day of April, AD., 2002 there was begun
and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10: 00
AM., a Regular Term of the Commissioners' Court, within said County and State, and
there were present on this date the following members of the Court, to-wit:
Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
H. Floyd
Kenneth W. Finster
Shirley Foester
County Judge
Commissioner, Pet. 1
Commissioner, Pct. 2
Commissioner, Pct. 3
Commissioner, Pet. 4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge of
Allegiance.
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PUBLIC HEARING TO AMEND THE YEAR 2002 BUDGET
Judge Marshall opened the public hearing to amend the year 2002 Budget at 10:01 AM.
BUDGET AMENDMENTS - VARIOUS DEPARTMENTS - DISTRICT
ATTORNEY - CONSTABLE PCT #2 - JAIL (2) - COUNTY AUDITOR -
COUNTY JUDGE - EMERGENCY MEDICAL SERVICES - WASTE
MANAGEMENT - R&B PCT #4 - SHERIFF - TRANSFERS - NEW JAIL
BUILDING CAPITAL PROJECT - MOLD REMEDIATION CAPITAL
PROJECT - EMERGENCY MANAGEMENT - PCT #3 BUILDING CAPITAL
PROJECT - DISTRICT ATTORNEY - SHERIFF/JAIL - PORT LA V ACA FIRE
PROTECTION - R&B PCT #4 - JAIL - EMERGENCY MEDICAL SERVICES -
DISTRICT ATTORNEY
The following Budget Amendments were read by Cindy Mueller with the County
auditor's Office. There being no objection from the public, the County Judge closed the
Public Hearing at 10:09 A.M.
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A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that
the previously read Amendments, numbered 1 through 23, be approved. In discussion,
Commissioner Balajka questioned Amendment #23 saying originally on this position, the
Court agreed that there would be no County funds. Mrs. Mueller replied the whole
amount is paid by the grant. Judge Marshall asked what the invoice on Amendment # 19
was for. Mrs. Mueller said they are bills from 2001 for equipment which was sent to the
City by mistake and they refused to pay it.
Vote on the Motion: Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall
all voted in favor.
16
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17
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: VARIOUS DEPARTMENTS
DATE: 1/30/02
BUDGET FOR THE YEAR: 2002
ACCOUNT NAME
DEPARTMENT NAME
JUVENILE COURT
1000-500-51920 GROUP INSURANCE
COUNTY CLERK
1000-250-51920 GROUP INSURANCE
COUNTY COURT-A T-LAW
1000,410-51920 GROUP INSURANCE
COUNTY JUDGE
1000-260-51920 GROUP INSURANCE
Total for GENERAL FUND
1,404 CREATE ACCT REQUIRED BY PAYROLL
(PRORATED BY DEPT ACCORDING
(360) TO SALARY AMOUNT)
(372)
(672)
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APPROVED
APR 1 1 2002
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BUDGET AMENDMENT REQUEST
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REASON
INVESTIGATOR TO BE CLASSIFIEO AS LAW
ENFORCEMENT RATHER THAN CLERICAL
Total for GENERAL FUND
~~tl .f]1f~!nl~
NET CHANGE IN TOTAL BUDGET
APPROVED
APR 1 1 2002
18
BUDGET AMENDMENT REQUEST
NEW
Total for GENERAL FUND
__~---~!iiIIiI!lI
NET CHANGE IN TOTAL BUDGET
19
AMENDMENT
AMOUNT
38 REQUIRED BY PAYROLL
(38)
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APPHOVED
[,: 1 1 2OO2l
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BUDGET AMENDMENT REQUEST
NEW
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APPROVED
APR 1 1 2002
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II BUDGET AMENDMENT REQUEST II
To:
Calhoun County Commissioners' Court
yo:J
(Department making this request)
From;
Date:
J-/I-O)...-
I request an amendment to the 02.0-0 J-; budget for the
(year)
following line items in my department:
GL Account #
Account Name
Amendment
Amount
Reason
---~-------------
~JtV;6
~ i~\J -10150
I 'I, ~-~~i,!dJ)
~ii:H-~-~;:--- ----i;;:~~---
, r!\~r~~
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. ~ I I ~ 'vi f_
~ APR 11 2002 J=
Net change in total budget
for this department is:
Other remarks/justification:
$
-0-
-------------
-------------
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head;
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Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
21.
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BUDGET AMENDMENT REQUEST
NEW
->
Total for GENERAL FUND
~-_._~~
NET CHANGE IN TOTAL BUDGET
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~PFiO\li::D-~
APR 1 1 2002
to
22
BUDGET AMENDMENT REQUEST
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NEW
AMENDMENT
AMOUNT
15.999 AS NEEDED FOR PAYROLL PROCESSING.
(15.999)
Total for GENERAL FUND
M~m.'t1:;
',- - '{Km,x;,\', .. ~.' i~o/;,o.:e
NET CHANGE IN TOTAL BUDGET
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APPROVED
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APR 1 1 2002
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II BUDGET AMENDMENT REQUESTII
To:
Calhoun County Commissioners' Court
~~~~~ '\o'~Gu.J
(Depa tment making this request)
From:
Date:
J ~ (~ -0 J---
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I request an amendment to the ~OO;;;L- budget for the
(year)
following line items in my department:
GL Account #
Amendment
Account Name Amount
-r--------------- -------------
o~ rOvd-~t 100
I OJO-://E,- 7c:Jl'50
Net change in total budget
for this department is:
Other remarks/justification:
$ ====L9.9=====
Reason
APR 1 1 2002
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
':>,1
......."
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: WASTE MANAGEMENT
DATE: 2127102
BUDGET FOR THE YEAR: 2002
Total for GENERAL FUND
_~","~Il!"="","""'o~",,,,,,,,,,,,,.M~
1:r;~M'~~'9!.~.:a~~~wr:;t~t,J
NET CHANGE IN TOTAL BUDGET
378
APPROVED
APR 1 1 2002
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BUDGET AMENDMENT REQUEST
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NEW
Total for GENERAL FUND
NET CHANGE IN TOTAL BUD
AMENDMENT
AMOUNT
376 CREATE ACCOUNT REQUIRED BY PAYROLL
(376)
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APPROVED
APR 1 1 2002
26
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BUDGET AMENDMENT REQUEST
('hJ
AMENDMENT
AMOUNT
'::>
'" 5,539 >
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APPROVED
--
APR 1 1 2002
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BUDGET AMENDMENT REQUEST
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REASON
ADDITIONAL SERVICES-THE FACILITY GROUP-
EVALUATE ENTIRE COURTHOUSE
1,367 ADDT'L AMT NEEDED-ORIGINAL AGREEMENT
WITH THE FACILITY GROUP
NEW
1000-800-98061
TRANS.TO CAP.PROJ.-NEW JAIL BUILDING
APR 1 1 2002
28
13-
BUDGET AMENDMENT REQUEST
29
AMENDMENT
AMOUNT
1,367 ADDITIONAL AMOUNT NEEDED FOR AGREEMENT
(1,367) AUTHORIZED BY COMM, COURT 9/28101
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APR 1 1 2002
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BUDGET AMENDMENT REQUEST
1<;
NEW
T CHANGE IN TOTAL B
ET
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APPROYsp
APR 1 1 2002
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."" i";~1 <.HLt<....., <.v t.,..."" ,."', ~.
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(/aI/zOttn"(J~~$<<b~ A~ch~JD
.. . , -to NO. 1'1
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February 28. 2002
Mr. Bill Gamos
The Facility Group
Justice Division
8800 NW 112 Street, Suite 350
Kansas City. MO 64153
v.Ta Te1efax No. 770/437-3939
Dear Mr. Gamos:
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The CommisSioners' Court met this morning and accepted YOU!: proposal for
additional services to include evaluation of our entire cOurthouse In the amount
of $59.796.00. I have been authoriZed by the Court to sign YOUJ: contract for
sen1ces in concurrence With the proposed scope of work outlined in yoU!: letter of
January 22, 2002.
I know Mr. Bauer will be awaiting your call to schedule your next visit to Calhoun
County. We look forwan::! to receiVing yoU!: reports on our jail and courthouse.
Sincerely yours,
~/(.JX~~
Arlene N. Marshall
Cc: COmmissioners
Mr. W. H. Bauer. Jr.
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211 South Ann Street, Suite 304. Port Lavaca. TX 77979
Phone 361.553-4600 Fax 361-553-4444 e-mail:calhoun@tisd.net
www.tisd.l!etl-calhoun
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Rcvl..d Fcc Prop...l for AdditiolUl' Seme.. for Calho... COUDI)', Teu.
E,timlltd Jlbun
F..J.d JUlrtt'. COl.t Support
ProrM.loall Servlc.. Mia_err 'hnur Arehlt.<l E!l~..tr E.tlmator Starr Olk... Tor.1
Klek-OII..d Mantl1lY PtoJ..tM..a... I 1 U 16 ~6
I. Anenmtu1 orCurrtnl .ad Fllturl' Spwct' Nl'f"cb 0
A. Surve)>', 16 16 n
a. Inu:rvlcWl 14 H
C. PbDll\'\ 4 8 \2
D. Tabubliolt.ll'ld MlIt)'sis 24 8 J2
Subia". 61 lZ ICC
II. Auellm.nt_r ExJ.dnt C.urthou" lluUdlnt C
A. Enzineuina M'C$!;meDt 4 4 8 4 2
D. ED'YirODmmllllI\1JlellJmmI' .Aba!emeo.l'lao 4 4 B 4 16 36
C. AJc:hikchltll f ADA Asse"roc:of 1 12 4 lJ
D. SlrUtturel AlJl:slITlem 2 4 8 4 18
E. PbotO:ll 4 4 8
Subtor.. 16 14 :4 1. 16 lO_
In DJwtonmt'nt .n4 "nl""sil ofF.elll*" OlllldDns 16 16 4 J6
IV. CIUuIl'uctJonl Re-DI)"aUu COon S,Jimarl:t ! ! 14 4 41
1>rlft RlpDrt 16 16 Jl
Find R.porl wnd PrntnlMi"n I 24 8 16 56
Total lIou rJ 16 :0 96 41 24 160 31 611
Fu per Hour S190 SIOO SilO $90 SI00 lSS PC
Sublo',' for Proleut.... Sere<<, $) I}lQ $14 100 SIO 560 $4 }20 12400 SI.IOO $2 J60 ~56 480
Tunl and Olb.. E1D...<1 O".lllY Unlu UnltC.,1 Total
Airfue } 1rips@ 5466 SI.J98
Lod&in: 6 niSh,,@ 75 45Q
MeoIr 11 dAl"'@ ,5 420
Mileag.e JOO <lliles@ OJI 248
Tclcphooc I Mill 10C
C~.in. J Frinl"" 600
Subtotll lor Tranl.pd Otb.. E....... $3.31
Tol.1 Probct COlt! (PToteu;o:c81 Service... Tnvel, Ind Other hpcnses Combined) 559 796
rl'brvI'Y 11,1001
~ THE FJ'L1U1l' GR~Ua
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rrs~GET AMENDMENT REQUEST II
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To:
Calhoun County Commissioners' Court
~~:1~f\^^",~Nv,Nk
(Departm nt makin this request)
From:
3~ ~-O')..J
Date:
I request an amendment to the c:lO(J'JJ budget for the
(year)
following line items in my department:
GL Account #
Amendment
Account Name Amount Reason
------------------ ------------- -------------------
r(A/-i- ,~wJ
~=y,
~~ ' JNJ>Ll
10 \.vi-- d}' Co.
~401)
-
1)(')1
~A;.JJ' fm:
f;:R!~
-1t- IO~5:1)
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Ny j,O{)CJ-ool-i{JISD
I 0 ~ 0 -(., 3v - iC)~210
APPRQ\ lOB--
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APR 1 1 2002
Net change in total budget
for this department is:
Other remarks/justification:
$
-0-
-------------
-------------
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head:
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Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
33
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BUDGET AMENDMENT REQUEST
10
NEW
BUILDING
ENGINEERING SERVICES
AMENDMENT
AMOUNT REASON
(5,000) CREATE ACCOUNT TO PROPERLY
5,000 CHARGE ENGINEERING
Total fo1' FUND 0
J;.--~~~il!lB'~_
NET CHANGE IN TOTAL BUDGET 0
APPF10VED
I APH 11- ~01 -]
34
BUDGET AMENDMENT REQUEST
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17
REASON
ON ORIGINAL 2002 BUDGET REQUEST FORM;
INADVERTENTLY OMITTED FROM FINAL 2002 BUDGET
NEW
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AI:JP~10VED
-----.--"
APR 1 1 2002
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BUDGET AMENDMENT REQUEST
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1000-180-51650
1000-180-51965
1000-760-51650
1000-760-51965
1000-001-43175
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: SHERIFF. JAIL
DATE: 3/26102
BUDGET FOR THE YEAR: 2002
JAIL
S.T.E.P. WAVE GRANT PAY
BENEFITS PAID BY GRANT
SHERIFF
ST.E.P. WAVE GRANT PAY
BENEFITS PAID BY GRANT
REVENUE
FEDERAL GRANT-S.T.E.P. WAVE
499
114
(678)
Total for GENERAL FUND
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NET CHANGE IN TOTAL BUDGET"
53
12
APPROVED
APR ~~J
36
Apr 03 02 11:57a
Cit~ of Port Lavaca
552-1165
4-01-202 10,32AM
FROM CAU-IOUN CO. AuD ITCP 361 553 .:1614
P.l
IlUDGET AMENDMENT REQUEST
TO: CAl "TV COMMISSfONeRS' COURT
FROM: FIRE PROTl:C K>N-PORT LAVACA
DATe; 411/02:
8 E1FOR1HEYEA~ ~2
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AMEHDM
NT
REAS
2001 WALMART INVOICES
SUBMITTED TO CfTY FOR ~AYMENT_ CITY
DENIED BEcAUse BIlLED TO COUNTY.
Pl.US LATE FEES.
AC
G
New 1000-.$10-63980
SUPPU
. :.~:8';:.. :..,:':; ',':,':',' ".:~7'~': Tot.lfM GENERAL RJND
;~%X":~~WF~!.T:~1~;.: ;.~l~;~~~~~df'i.~Aiu1i;f:;I~)::L:~:, :~:f
;;>;~,L.2~': .2;.:;~:>.:":
..>;.
x~~
SlgI"dJlur'e Of OfficililVDepartn"lant t-4eaa
J\ r.) p. ;..., 0;:~-F-- D. -
\f 1',\../\1--,
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.1-0.1-202 3,29PM
FROM CALHOUN CO. AUDITOR 361 553 .161.1
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
mOM: ROAD & BRIDGE peT NO.4
DATE: 414102
BUDGET FOR THE YEAR: 2002
GL ACCOUNT NO.
2744-999-53510
NEW 2744-999-63530
";~;if1~;~jfaj_0}~~t~1;?~~~~:iI~~ !;~~r;:;~",~~!i!?,--:~"~,~-""..,,.:..,,..,-,-.y.~f'~'1' ':':":"~:'''"'~;i!~::. ,.. _.,. .... ,.", " _". .. ""~.
j~'!r.'l'.!;'~I~l~f1~:I!II:~;I~i\lr';;iIP:lf.'.li:'+i ,!J""Gi..'f~ti.',i; ~r .~:l~r"I"~!~'!.g;~~~lldt~IIi:r!'~~"~i!ill1:.'it_~.:,l !Ji::1~i':i!if~':!'~i!
::,'l::.,':;!\I:.~,..~:~,~::~~:.~,~~:~~~/,:_ ,"'I ~-'-;'-":"'~:t. ~ ~ . ~ , ~',' .<:.....
't,;':\'i~,~:\,:,~-:.,,:,\~:,;:,~:::...t:;::"ll':',\ NET CHANGE IN OTAL BUDGET !!
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SIGNATURo OF oLoCTOD 0 ICI DEPARTMENT HEAD
P.l
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APPROVED
FWOl
38
4-04-202 11 ,50AM
FROM CALHOUN CO. AUDITOR 361 553 4614
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P.1
~BUDGET AMENDMENT REQUEST~
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To: Calhoun County Commissioners' Court
From: /)o..~
(Department making this request)
Date: Lf-Lf-oJ.--
I request an amendment to the
.to OJ-.-
(year)
department:
budget for the
following line items in my
GL Account #
-------------
--------- -------- ------------- -------------------
Account Name
Amendment
Amount
Reason
~. I~G-to{ 2ll 0
I ~ G - r;;JiI~o
IJ10() -JO ~~~~
.G~) 0*
(I )100) --.JC1 " -y~
-t ol'd-, f<f\.J
fl.a.Nvv1~nl:fl) ~
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ArM
Net change in total budget
for this department is:
Other remarks/justification:
$ -0-
~:!!:=========I:I==
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obta.
Signature of official/department head
-----...--..
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Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
39
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~BUDGET 1.HENDMENT REQUEST II
To:
Calhoun County Commissioners' Court
From:
EMERGENCY MEDICAL SERVICES
(Department making this request)
Date:
4/11/02
I request an amendment to the 2002
(year)
following line items in my department:
budget for the
GL Account #
-------------
Amendment
Account 'Name Amount Reason
------------------ ------------- -------------------
EXPENDITURES-SEE ATTACHED WORKSHEET
REVENUES-SEE ATTACHED WORKSHEET
SET UP 2002 FMS BUDGET
$658676
1$218429)
REDUCE TRANSFERS TO MEMORIAL MEDICAl CFNTFR
/.1, p,.:Jr:;(')\ / i=D
_ v..
M'R 2002
Net change in total budget
for this department is:
Other remarks/justification:
c7:2
$ =h~=~4l:======INCREASE IN GENERAL FUND BALANCE
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
Date posted to General Ledger accQunt(s):
40
CALHOUN COUNTY EMERGENCY MEDICAL SERVICES e
2002 BUDGET
,
FUND NUMBER AND NAME:
DEPARTMENT NUMBER AND NAME:
!ACCQUNJ?;
frJUMBERW
51565 DIRECTOR $ $
51567 ASSIST ANT DIRECTOR $ $
51570 SALARIES-ON CALL $ $
51574 SALARIES-PART TIME $ $
51576 SALARIES-REGULAR $ 137,468 $
51579 SALARIES-VACIHOLISICK $ 49,661 $
51610 SALARIES-oVERTIME $ 85,679 $ 108,166
TOTAL SALARIES $ 322,172 $ 361,906
51910 FICA $ 24,646 $ 27.686
51920 GROUP INSURANCE $ 35,245 $ 87,134
51930 RETIREMENT $ 17,564 $ 33,114
51940 WORKMEN'S COMPENSATION $ 2,668 $ 17,726
51950 UNEMPLOYMENT $ 377 $ 1,665
53020 SUPPLIES-OFFICE $ 17 $ 2,562
53610 SUPPLIES-BUILDING $ $ 525
53917 SUPPLIES-FORMS $ $ 1,000
53947 INSTRUMENTS $ $ 9,912
53948 INSTRUMENTS-MINOR $ $ 1,000
53980 SUPPLIES-GENERAL $ 8,623 $ 16,477
60645 FREIGHT $ 255 $ 673
60890 NR COLLECTION COSTS $ 29.786 $ 17.474
61080 CONTINUING EDUCATION $ 811 $ 4,669
61710 REPAIRS-DEPARTMENTAL $ $ 2,928
62888 MEDICAL DIRECTOR INSURANCE $ $
62890 INSURANCE $ 21,000 10.476 $ 10,524 e
63220 LEASE RENTAL $ 5,500 2,382 $ 3.118
63500 MAINTENANCE CONTRACT $ 13,000 3,670 $ 9,330
63530 REPAIRS-INSTR\MECH $ 20,020 6,927 $ 13,093
63920 MISCELLANEOUS $ 1,000 945 $ 55
64281 OTHER EXPENSES/DIETARY $ 500 $ 500
64400 OUTSIDE SERVICES $ 2,000 1,000 $ 1,000
66192 TELEPHONE UTILITIES $ 5,456 2,268 $ 3,188
66505 TRAVEL, DUES, SUBSCRIPTIONS $ 4,872 837 $ 4,035
66590 UNIFORMS $ 6,555 356 $ 6,199
66600 UTILITIES $ 12,960 5,868 $ 7,092
67120 FUEL. OIL & SERVICE $ 20,000 5,979 $ 14,021
TOTAL $ 1,141,397 482.770 $ 658,626
001-44395 FEES-EMERGENCY MEDICAL SERVICE $ 417,001 198,572 $ 218.429
NET COST $ 124,396 284,199 $ 440,197
. GROUP INSURANCE CALCULATED (/I $10.251 PER EMPLOYEE TIMES 17 EMPLOYEES. COUNTY EXPENSE SHOWN AS 112 OF
5174,267 OR SS7,134 FOR YEAR 2002.
.. COLLECTION COST CAlCULATED AT 15% OF GROSS REVENUE FOR HOSPITAl BUDGET AND 8% OF GROSS REVENUE FOR
COUNTY BUDGET. EXPECTED FROM BIO CONTRACT.
... FEES,EMERGENCY MED!CAL SERVICE FOR COUNTY ESTIMATED AT 110% OF AMOUNT COLLECT BY HOSPITAL EXPECTED
FROM BID CONTRACT.
CQUN~'BENEFITS:~ AM, N ~,TO;4
FICA $ 361,906 7.65% $ 27,686
RETIREMENT $ 361,906 9.15% $ 33,114
GROUP INSURANCE $ 10,251 17 $ 174,267
WORKMAN'S COMPENSATION $ 325,851 5.44% $ 17,726
UNEMPLOYMENT $ 361,906 0.46% $ 1,665
TOTAL $ 254,458
. GROUP INSURANCE CALCULATED@510,251 PER EMPLOYEE TIMES 17 EMPLOYEES. COUNTY EXPENSE SHOWN AS 1/2 OF
5174,267 OR 587, 134 FOR YEAR 2002.
iU$ti1li,TRANSF.ERLTOJMEM0RIAW'MEDICA~CENTER1F.:0R1EMERGENCY4MEOleAU'iSERVICESi~
TOTAL TRANSFER PER 2002 BUDGET $ 651,000
ESTIMATED EXPENDITURES BY HOSPITAL
FOR PERIOD 1/1/02iHRU 6/30/02
LESS: ESTI MATEO COLLECTIONS
NET EXPENDITURES BY HOSPITAL
TRANSFERS TO HOSPITAL BY COUNTY
FOR PERIOD 1/01/02 $ (121,000)
CREDIT FOR CARRYOVER FROM 2000
TOTAL (257,700)
ESTIMATED AMOUNT OF TRANSFER TO
HOSPITAL BY COUNTY FOR 2ND QUARTER
FUNDS AVAILABLE FROM BUDGETED
TRANSFERS 503,501
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NEW
NEW
NEW
1000-001-43079
1000-510-51340
1000-510-51965
1000-510-51910
1000-510-51930
1000-510-51940
1000-510-51950
1000-510-66510
NEW
BUDGET AMENDMENT REQUEST
d3
STATE GRANT-VICTIM ASSISTANCE
ON-SITE VICTIM ASSISTANCE COORDINATO
BENEFITS PAID BY GRANT
SOCIAL SECURITY
RETIREMENT
WORKERS COMPENSATION
FEDERAUSTATE UNEMPLOYMENT
TRAVEUTRAINING-VICTIM ASST GRANT
(25,133) SET UP BUDGET FOR GRANT
15,395 (905.54"17 PAY PERIODS 4/30-12/31/02)
1 (NEEDED FOR ACCOUNTING ENTRIES)
1,178
1,409
79
71
7,000
Total for GENERAL FUND
o
NET CHANGE IN TOTAL BUDGET
o
---------
APFHOVED
M'R - J~ - !cXJl J
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e e CALHOUN COUNTY, TEXAS e
Unposted Budget Transactions ~ 2002 REVENUE AMDMTS 4/11/02 HEARING
8UD205 - BUDGET AMENDMENTS FOR 4/l1l02 PUBLIC HEARING
Fund Arne...
EffDate Code Fund Title No. Transaction Description DcptTitle GL Title Increase Decrease Grant Title
4/1112002 1000 GENERAL FUND II CREATE ACCOUNT FOR REVENUE RECOVERlES-lNSURAN... 5,539.00 NO GRANT
INSURANCE
SEITLEMENT REPAIR
4/11/2002 1000 GENERAL FUND 15 REIMBURSEMENT REVENUE FEMA TRAVEL 401.00 NO GRANT
RCVD FOR COURSE REIMBURSEMENT
2/1/02
4/1112002 1000 GENERAL FUND 18 CREATE ACCOUNTS REVENUE FEDERAL 678.00 NO GRANT
FOR GRANT GRANT-S.T.E.P. WAVE
4/11/2002 1000 GENERAL FUND 22 SET UP 2002 EMS REVENUE FEES-EMERGENCY 218,429.00 NO GRANT
BUDGET MEDICAL SERVICES
4/1112002 1000 GENERAL FUND 23 SET UP BUDGET FOR REVENUE STATE GRANT-VICTIM 25,133.00 NO GRANT
GRANT ASSISTANCE
-~---
Total GENERAL FUND 250,180.00 0.00
1000
APPROVED -- --
Report Total 250,180.00 0.00
APR 1 I 2002
Pag!::!
~
<1'.
Date: 4/11102 0952;36 AM
~
CALHOUN COUNTY, TEXAS o:t
Unposted Budget Transactions - 2002 EXPEND.AMDMTS 4/11/02 HEARING
BUD20$ - BUDGET AMENDMENTS FOR 4111102 PUBLIC HEARING
Fund Arne...
Eff. Date Code Fund Title No. Transaction Description DeptTitle Gt Title Increase Decrease Grant Title
4/1112002 1000 GENERAL FUND 01 PAYROLL PRORATES COUNTY CLERK GROUP INSU NO GRANT
GROUP INSURANCE
ACCORDING TO
SALARY AMOUNT
411112002 1000 GENERAL FUND 01 PAYROLL PRORATES COUNTY JUDGE GROUP INS 672.00 NO GRANT
GROUP INSURANCE
ACCORDING TO
SALARY AMOUNT
411112002 1000 GENERAL FUND 01 PAYROLL PRORATES COUNTY 372.00 NO GRANT
GROUP INSURANCE .COURT-AT-LAW
ACCORDING TO
SALARY AMOUNT
4/1112002 1000 GENERAL FUND 01 PAYROLL PRORATES JUVENILE COURT GROUP INSURANCE 1,404.00 NO GRANT
GROUP INSURANCE
ACCORDING TO
SALARY AMOUNT
4/11/2002 1000 GENERAL FUND 02 DIFFERENCE BETWEEN DISTRICT AITORNEY WORKMENS 1,857.00 NO GRANT
LAW ENF. & CLERICAL COMPENSATION
RATES-INVESTIGATOR
4/11/2002 1000 GENERAL FUND 03 CREATE ACCOUNT CONSTABLE-PRECIN... MEAL ALLOWANCE 38.00 NO GRANT
REQUIRED BY PAYROLL #2
4/11/2002 1000 GENERAL FUND 03 CREATE ACCOUNT CONSTABLE-PRECIN... TRAINING TRAVEL OUT 38.00 NO GRANT
REQUIRED BY PAYROLL #2 OF COUNTY
411 1/2002 1000 GENERAL FUND 04 CREATE ACCOUNT JAIL OPERATIONS JAILERS 1,732.00 NO GRANT
REQUIRED BY PAYROLL
4/1112002 1000 GENERAL FUND 04 CREATE ACCOUNT JAIL OPERATIONS WORKERS COMP 1,732.00 NO GRANT
REQUIRED BY PAYROLL ADJUSTMENTS
411 1/2002 1000 GENERAL FUND 0$ CREATE ACCOUNT TO JAIL OPERATIONS JAIL 1,298.00 NO GRANT
PROPERL Y CHARGE MAINTENANCE/SUPPLI...
LASER FAX
4/1112002 1000 GENERAL FUND 0$ CREATE ACCOUNT TO JAIL OPERATIONS CAPITAL OUTLAY 1,298.00 NO GRANT
PROPERLY CHARGE
LASER FAX
411112002 1000 GENERAL FUND 06 CREATE ACCOUNT COUNTY AUDITOR ASSISTANT AUDITOR 1,098.00 NO GRANT
REQUIRED BY PAYROLL
4/1112002 1000 GENERAL FUND 06 CREATE ACCOUNT COUNTY AUDITOR WORKERS COMP 1,098.00 NO GRANT
REQUIRED BY PAYROLL ADJUSTMENTS
411112002 1000 GENERAL FUND 07 CREATE ACCOUNT TO COUNTY JUDGE NUISANCE ORDINANCE 1$,999.00 NO GRANT
FACILITATE PAYROLL ENFORCEMENT
PROCESSING OFFICER
Dale: 4/1 1/02 09:S3:01AM
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Page,]
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e e CALHOUN COUNTY, TEXAS e l
Unposted Budget Transactions ~ 2002 EXPEND.AM /02 HEARING
BUD205 - BUDGET AMENDMENTS FOR 4/1 02 PU~
Fund Arne...
Eff. Date Code Fund Title No. Transaction Description DeptTitle Decrease Grant Title
4/11/2002 1000 GENERAL FUND 07 CREATE ACCOUNT TO COUNTY JUDG NO GRANT
FACILITATE PAYROLL
PROCESSING
4/11/2002 1000 GENERAL FUND 08 ADDITIONAL AMOUNT EMERGENCY 100.00 NO GRANT
NEEDED MEDICAL SERVICES
4/1112002 1000 GENERAL FUND 09 CORRECT ERROR WASTE FEDERAL/STATE 378.00 NO GRANT
ENTERING ORIGINAL MANAGEMENT UNEMPLOYMENT
BUDGET
4/1112002 1000 GENERAL FUND 10 CREATE ACCOUNT ROAD AND COMP TIME PAY 376.00 NO GRANT
REQUIRED BY PAYROLL ,BRIDGE-PRECINCT #4
4/1 InOm 1000 GENERAL FUND 10 CREATE ACCOUNT ROAD AND ROAD & BRIDGE 376.00 NO GRANT
REQUIRED BY PAYROLL BRIDGE-PRECINCT #4 SUPPLIES
4/1112002 1000 GENERAL FUND II CREATE ACCOUNT FOR SHERIFF REPAIRS-INSURANCE 5,539.00 NO GRANT
INSURANCE RECOVERY
SETTLEMENT REPAIR
4/1 In002 1000 GENERAL FUND 12 FACILITY TRANSFERS TRANS.TO 1,367.00 NO GRANT
GROUP-EXTRA FOR CAP.PROJ.-NEW JAIL
ORIG.AGRMTPLUS BUILDING
CRTHSE EVALUATION
4/1 W002 1000 GENERAL FUND 12 FACILITY TRANSFERS TRANSTO CAP.PROJ. 59,796.00 NO GRANT
GROUP-EXTRA FOR MOLD REMEDIATION
ORIG.AGRMTPLUS
CRTHSE EVALUATION
4/1 W002 1000 GENERAL FUND IS REIMBURSEMENT EMERGENCY TRAINING TRAVEL OUT 401.00 NO GRANT
RCVD FOR COURSE MANAGEMENT OF COUNTY
2/1/02
4/1 W002 1000 GENERAL FUND 17 CORRECT DISTRICT ATTORNEY EQUIPMENT -COMPUTER 3,000.00 NO GRANT
INADVERTENT
OMISSION FROM
ORIGINAL BUDGET
4/1 W002 1000 GENERAL FUND 18 CREATE ACCOUNTS JAIL OPERATIONS S,T.E.P. WAVE GRANT 53.00 NO GRANT
FOR GRANT PAY
4/1112002 1000 GENERAL FUND 18 CREATE ACCOUNTS JAIL OPERATIONS BENEFITS PAID BY 12.00 NO GRANT
FOR GRANT GRANT
4/1 W002 1000 GENERAL FUND 18 CREATE ACCOUNTS SHERIFF S.T.E.P. WAVE GRANT 499.00 NO GRANT
FOR GRANT PAY
4/1J12002 1000 GENERAL FUND 18 CREATE ACCOUNTS SHERIFF BENEFITS PAID BY 114.00 NO GRANT
FOR GRANT GRANT
4/1112002 1000 GENERAL FUND 19 2001 WALMART FIRE SUPPLIES/OPERATING 104.00 NO GRANT
COUNTY PROTECTION-PORT EXPENSES
INVOICES-DEPT SENT LAVACA
TO CITY-REFUSED
Date: 4/1 1102 09:5J:1J1AM l/J
PAgc:2 ~
IJ)
~
CALHOUN COUNTY, TEXAS
Unposted Budget Transactions - 2002 EXPEND.AMDM 4/lll0 G
8U0205 - BUDGET AMENDMENTS FOR 4/1 1/02 VBLl
Fund Arne...
EtIDate Code Fund Title No. Transaction Description DeptTitle Decrease
4/11/2002 1000 GENERAL FUND 21 TO PROPERL Y CHARGE JAIL OPERATIO 1,700.00
XEROX BILL + EST. FOR
REST OF YEAR
4/11/2002 1000 GENERAL FUND 21 TO PROPERL Y CHARGE JAIL OPERATIONS 1.700.00
XEROX BILL + EST. FOR
REST OF YEAR
411112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY DIRECTOR 25.891.00
BUDGET MEDICAL SERVICES
4/l112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY ASSIST ANT DIRECTOR 23.473.00
BUDGET MEDICAL SERVICES
4/l112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY SALARIES ON CALL 8,760.00
BUDGET MEDICAL SERVICES
4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY SALARIES PART-TIME 27.244.00
BUDGET MEDICAL SERVICES
4/1 1/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY SALARIES REGULAR 168.372.00
BUDGET MEDICAL SERVICES
4/1 l/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY OVERTIME 108.166.00
BUDGET MEDICAL SERVICES
4/11/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY SOCIAL SECURITY 27,686.00
BUDGET MEDICAL SERVICES
4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY GROUP INSURANCE 87,134.00
BUDGET MEDICAL SERVICES
4/] 1/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY RETIREMENT 33,1l4.00
BUDGET MEDICAL SERVICES
4/II/ZOO2 lOaD GENERAL FUND 22 SET UP 2002 EMS EMERGENCY WORKMENS 17,726.00
BUDGET MEDICAL SERVICES COMPENSATION
4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY FEDERAUST ATE 1,665.00
BUDGET MEDICAL SERVICES UNEMPLOYMENT
4/11/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY GENERAL OFFICE 2.562.00
BUDGET MEDICAL SERVICES SUPPLIES
4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY BUILDING 525.00
BUDGET MEDICAL SERVICES SUPPLlESIPARTS
4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY FORMS 1.000.00
BUDGET MEDICAL SERVICES
4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY INSTRUMENTS 9.912.00
BUDGET MEDICAL SERVICES
4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY INSTRUMENTS-MINOR 1,000.00
BUDGET MEDICAL SERVICES
4/11/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY SUPPLIES/OPERATING 16,477.00
BUDGET MEDICAL SERVICES EXPENSES
4:11/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY FREIGHT 673.00
BUDGET MEDICAL SERVICES
Dllc4111/0209,SJ;OIAM e e e
e e CALHOUN COUNTY. TEXAS e
Unposted Budget Transactions. 2002 EXPEND.AMDMTS 11/02 H
BUD205 - BUDGET AMENDMENTS FOR 4/1 1102 P LlC
Fund Arne...
Eft'. Date Code Fund Title No. Transaction Description DeptTitle Decrease Grant Title
"~-----
4/11/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY NO GRANT
BUDGET MEDICAL SERVICES
4/11n002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY NO GRANT
BUDGET MEDICAL SERVICES
4/1ln002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY 2,928.00 NO GRANT
BUDGET MEDICAL SERVICES
4/1 In002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY 10.524.00 NO GRANT
BUDGET MEDICAL SERVICES
4/lln002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY LEASElRENTAL 3.118.00 NO GRANT
BUDGET MEDICAL SERVICES
4/lIn002 1000 GENERAL FUND 22 SET UP 2002 EMS . EMERGENCY MACHINE 9,330.00 NO GRANT
BUDGET MEDICAL SERVICES MAINTENANCE
4/lln002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY MACHINERYIEQUIPME... 13,093.00 NO GRANT
BUDGET MEDICAL SERVICES REPAIRS
4/11/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY MISCELLANEOUS 55.00 NO GRANT
BUDGET MEDICAL SERVICES
4ill/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY OTHER/DIETARY 500.00 NO GRANT
BUDGET MEDICAL SERVICES
4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY OUTSIDE SERVICES 1,000.00 NO GRANT
BUDGET MEDICAL SERVICES
4/lIn002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY TELEPHONE SERVICES 3,188.00 NO GRANT
BUDGET MEDICAL SERVICES
411112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY TRA VEUDUES/SUBSCR... 4.035.00 NO GRANT
BUDGET MEDICAL SERVICES
4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY UNIFORMS 6.199.00 NO GRANT
BUDGET MEDICAL SERVICES
4/11n002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY UTILITIES 7,092.00 NO GRANT
BUDGET MEDICAL SERVICES
4/lIn002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY VEHICLE 14.021.00 NO GRANT
BUDGET MEDICAL SERVICES FUEUOlUSERVICE
4/lIn002 1000 GENERAL FUND 22 SET UP 2002 EMS TRANSFERS TRANS.TO EMERGENCY 503,501.00 NO GRANT
BUDGET MEDICAL SERVICES
4/11n002 1000 GENERAL FUND 23 SET UP BUDGET FOR DISTRICf ATTORNEY ON-SITE VICTIM ASST 15,395.00 NO GRANT
GRANT COORDILIASON
411112002 1000 GENERAL FUND 23 SET UP BUDGET FOR DISTRICT ATTORNEY SOCIAL SECURITY 1.178.00 NO GRANT
GRANT
4/lIn002 1000 GENERAL FUND 23 SET UP BUDGET FOR DISTRICf ATTORNEY RETIREMENT 1,409.00 NO GRANT
GRANT
4/1 In002 1000 GENERAL FUND 23 SET UP BUDGET FOR DISTRICf ATTORNEY WORKMENS 79.00 NO GRANT
GRANT COMPENSATION
4/11n002 1000 GENERAL FUND 23 SET UP BUDGET FOR DISTRICf A1TORNEY FEDERAUST A TE 71.00 NO GRANT
GRANT UNEMPLOYMENT
D~te:4/1If0209:S3;OIAM Page: 4 ~
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e CALIlOUN COUNTY, TEXAS
Unposted Budget Transactions - 2002 EXPEND.AMDMTS 4/11/02 HEARING
BUD205 - BUDGET AMENDMENTS FOR 4/11102 PUBLIC HEARING
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Fund Arne..
Elf.Dale Code Fund Title No. Transaction Description DeptTitle GL Title Increase Decrease Grant Title
4/1112002 5210 CAPITAL 14 FACILITY NO DEPARTMENT PROFESSIONAL 59,796.00 NO GRANT
PROJECTMOLD GROUP-ADDTL SERVICES
REMEDIATION SERVICES- CRTHSE
EV ALUA TlON
4/11/2002 5210 eAPIT AL 14 FACILITY NO DEPARTMENT TRANSFERS FROM 59,796.00 NO GRANT
PROJECTMOLD GROUP-ADDTL GENERAL FUND
REMEDIATION SERVICES- CRTHSE
EVALUATION
--
Total CAPITAL 59,796.00 59,796.00
5210 PROJECTMOLD APPROVED
REMEDIATION
Report Totai APR 77 855,787.00 602,309.00
2002
Pajlc:6
0')
o:r,
Datc:411110209:53:011\M
2002 COUNTY SALARY ORDER - AMENDMENT REGARDING CRIME
VICTIM COORDINATOR/LIAISON
County Auditor Ben Comiskey read the Amendment to the 2002 Salary Order to set up
the salary for the new position of Crime Victims CoordinatorlLiaison being paid by a
grant as $905.54 monthly and $21,733 annually and to be added to the Salary Order.
A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to
Amend the 2002 Calhoun County Salary Order regarding the Crime Victims
CoordinatorlLiaison position as stated.
e
In discussion, Commissioner Galvan said we agreed not to spend any County funds.
Commissioner Balajka said we didn't; he had previously asked the DA when the Court
accepted that grant, if we were duplicating what is already being done in the County and
he said no but I've since learned it is exactly the same program and I'm concerned as to
how those two will work together. Judge Marshall asked would these grant dollars be
applicable to be used for our existing program. Commissioner Balajka stated there is a
potential conflict. He recommended everybody be notified of this. Commissioner Floyd
said we need to look at what we did at the previous court session regarding this when we
granted that position.
Mr. Comiskey suggested checking with the District Attorney, coordinator of the grant, as
it is up to him how it is used. He can meet with the director at the Harbor to see if there
is a duplication. If there is, an option would be to take the grant and reduce the county
funds to the Harbor. Mr. Comiskey did not think the Salary Order is an appropriate way
to handle this; it should be put back on the agenda for review. Commissioner Floyd
agreed, stating we should go back to the original order as we have already accepted the
grant on behalf of the District Attorney's Office. That should be corrected before we
approve another salaried position.
Commissioner Floyd withdrew his Motion and Commissioner Finster, his second.
BIDS AND PROPOSALS - FUEL BIDS
e
The following bids for fuel beginning April 16, 2002 and ending May 15, 2002, were
opened April 4, 2002 by Lesa Casey and Rita Miller. The County Auditor read the bids
and after reviewing same, a Motion was made by Commissioner Balajka and seconded by
Commissioner Galvan to accept the bid of Diebel Oil Company as low bidder for
delivered fuel and the bid of Mauritz and Couey for automated card system fuel as the
only bidder. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all
voted in favor.
FOELBlD
PROPOSAL
IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED
PROPOSE TO FURNISH AND DELIVER THE-fOLLOWING FUELS TO THE LoeA TrONS
INDlCA TED IN THE SPECIFICATIONS.
PRlCE/GALLON
X APPROXIMATE m TOTAL
GALLONSfMO
UNLEADED GASOLINE $ 4 J
PREMIUM UNLEADED GASOLINE ';, IDi
DrESEL FUEL (LOW SULFUR) $ B 0
X 4000
.'. 'li',~,'"
'" ",C!t;,l../aoD
X 3800
X 2500 = s2t:>C::O,oo
TOTAL BID PRICE S3'1tf!f.J>b
THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING
APRIL 16 2002 AND ENDING MAY]5 200:t. NO PRICECIIANGES WILL BE ALLOWED
DURING THE CONTRACT PERIOD.
e
SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING
DEPARTMENT. PRlCES QUOTED DO NOT INCLUDE TAXES
NAMEaF.raaER, DfG.B7I (JIG Ce:..J;;c
AOaRESS PD f',<>J( 7/
CrTY,STATE,m ~~' ~ jr'l2j 7Y 'i '14, q
PHONE NUMBER: J---.2- _~__ _
PRlNT NAME SA M ~~fr'-fl--A
AUTliORIZEDSIGNATUIl-E: ~/
TITLE: _f2t.f:S.;I'&. tJU-
aATE C>~Ql ~:.2.. 4-'1-0:::2--
50
51.
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, FUEL BID PROPOSAL I
IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE
UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO THE A IT ACHED FUEL
SPECIFICATIONS, USING AN AUTOMA TEl? CARD SYSTEM, TO THE COUNTY'S SHERIFF'S
DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERENCEY MEDICAL SERVICE
AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS
COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE
FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION:
r
PRICE PER GALLON
$ j, oS-
UNLEADED GASOLINE
MID GRADE
(V/A
/./l/
$
PREMUIM UNLEADED GASOLINE $
DIESEL FUEL $ I 96
LOCATION: JIIJ W. 1I"'.!TflJ ~T.
(MUST BE WITHIN THE CITY OF PORT LA V ACA
OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY
OF PORT LA V ACA,)
THE CONTRACT WILL BE FOR THE PERIOD BEGINNING APRIL 16,2002 AND
ENDING MA Y 15,2002, NO PRICE CHANGES WILL BE ALLOWED DURING
THE CONTRACT PERIOD,
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SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT.
PRICE QUOTED DO NOT INCLUDE TAXES.
NAME OF BIDDER: m;;'UI2-"l ;- CUe-V
/
ADDRESS: P 6, e.)<.
CITY,ST A TE,ZIP: !l/l..l
1700
).40 p.u'/
TY
77770
PHONE NUMBER: ,1'>7.- 7 D 0 'f
PRINT NAME: 10M
AUTHORIZED SIGNATURE:
J:~~.
TITLE: ~Pt~(I. ft16f2..
DATE: y./3- /D1...-
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FUEL BID
PROPOSAL
IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED
PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS
INDICA TED IN THE SPECIFICATIONS.
PRICE/GALLON X APPROXIMATE ~ TOTAL
GALLONSIMO
;'0S- i $ ..199~. 00
UNLEADED GASOLINE $ X 3800
PREMIUM UNLEADED GASOLINE $ j, /<1 X 4000 $ 4S60, 00
DIESEL FUEL (LOW SULFUR) $ ;Cis X 2500 $ olJ7S". M
TOTAL BID PRICE $ ID '1.2 S". () '"
THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING
APRIL 16. 2002 AND ENDING MAY 15, 2002, NO PRICE CHANGES WILL BE ALLOWED
DURING THE CONTRACT PERIOD,
SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING
DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES.
"yl - r
NAME OF BIDDER: 1/ I At/1M Il ,
C'UE'j
ADDRESS: PO. /30>( /76u
CITY, STATE, ZIP: (be T &"'pC/J 1\1
PHONE NUMBER: SS?_ 700 c../
PRINT NAME: -r6Ju in:
AUTHORIZED SIGNATURE: d ~
TITLE: ()I"al _ fll G /L
17171
DATE: 1f/~,i!16 Z-
52
SAFETY PLAN FOR CALHOUN COUNTY EMPLOYEES
Ethel Jecker, Chairman of the Calhoun County Safety Committee, presented the accident
prevention plan for Calhoun county employees.
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A Motion was made by Commissioner Galvan and seconded by Judge Marshall to adopt
the new Calhoun County Safety Plan as proposed. Commissioners Galvan, Balajka,
Floyd, Finster and Judge Marshall all voted in favor.
CALHOUN COUNTY
ACCIDENT PREVENTION PLAN
A basic guide to developing
An Accident Prevention Plan
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~ Texas Assoc.iation
~ of CountIes
1204 San Antonio SI1tlet, Auslin. Tens 78701 Pllonc; 800i4S6-S974
53
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VISION STATEMENT
Calhoun County employees have a safe environment in which to work. All
others who enter that environment are provided the same safety.
MISSION STATEMENT
Calhoun County employees have a moral and civil duty to provide a safe work
environment for themselves and their peers and will commit to this effon through
teamwork and education, Accident prevention then becomes a way of life and
enhances the quality oflife,
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54
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TABLE OF CONTENTS
MANAGEMENT COMPONENT..................................................... ............................................. 1
Safety Policy Statement
Safety Committee Members
Authority and Accountability Statement
RECORDKEEPING COMPONENT....,.......... .........................,................,............................ .....4
Records and Documentation Statement
Injury and Illness Data
Safety and Health Surveys and Inspections Program
Safety and Related Meetings
Training Records
Accident Investigation
Equipment Inspection and Maintenance
ANALYSIS COMPONENT ...........,..,...................,........,....,................,....................................... 7
Trend Analysis
EDUCATION & TRAINING COMPONENT ............................................................,..................8
Training Program Development
Ongoing Training
Orientation
Documentation
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AUDIT INSPECTION COMPONENT ......................... ........,.............................,.................,...... 10
Comprehensive Surveys
Safety and Health Self-Inspections
ACCIDENT INVESTIGATION COMPONENT ................. ............. ........ ........ ........ .............,... ..., 12
Hazard Correction
Hazard Control
Engineering Controls
Accident Reporting and Investigation
Employee Reporting
Investigation Timeline
Department Responsibility
Action by Commissioners' Court
Employer Reporting
Documentation
PROGRAM REVIEW AND REVISION COMPONENT............................,...............,................. 15
Periodic Review and Revision of Program Components
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TABLE OF CONTENTS (continued)
FORMS SECTION.... ,...................., ................ .,.........................,.................... ,................,........ 16
250 hour Heavy Equipment Inspection
3,000 Mile Vehicle Inspection
Accident Prevention Plan Implementation Status Report
Annual Review of Accident Prevention Plan
Daily Equipment Inspection
General Safety Inspection
Hazard Communication Checklist
Incident Investigation Report
Inspection Checklist and Report
Inspection Schedule
Jail Inspection Checklist and Report
Precinct Yard Inspection
Quarterly Analysis Report
Safety Inspection Guide Office Hazards
Safety Meeting Record
Safety Orientation Form
Sample Recordkeeping Plan
Sample Training Schedule
Specialized Training Schedule
Training Documentation
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II MANAGEMENT COMPONENT
Safety Policy Statement
Calhoun County Is committed to providing a safe and healthful work environment for ail our
employees and others that may work, visit, or enter our facilities. The objective of our Accident
Prevention Program is to prevent accidents and minimize their consequences, and to reduce
the frequency and severity of injuries.
It is 0 ur policy tom anage and conduct 0 perations and bu siness in a manner that 0 ffers
maximum protection t 0 all em ployees and any 0 ther person that may be affected by our
operations and business,
It is our absolute conviction that we have the responsibility for providing a safe and healthful
work env ironment f or 0 ur people and al I 0 thers that may be affected as we conduct our
business. We will make every effort to provide a working environment that is free from any
recognized or potential hazard.
We recognize that the success of our safety and health program is contingent and dependent
upon support from the Commissioners' Court, management. and supervisors, as weil as ail
employees of the county.
The Loss Control Committee wiil establish avenues to soiicit and receive comments,
information, and assistance from employees about safety and health. If you have any
questions or concerns about employee safety and health, please contact Ethel Jecker,R.N..
Safety Council Chairman for Calhoun Countv at 361-552-9721.
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[I MANAGEMENT COMPONENT CONTINUED
II
Safety Committee Members:
Ethel Jecker, RN CC Health Dept. 361/55219721
PatTrigg MMC Human Resources 361/55210262
Judy Smith, RN MMC Quality/Risk 361/55210321
Garry Arnold Facilities Management 361/552-0419
Roger Galvan CC Commissioner 361/552-9242
Mark Daigle CC Chief Deputy 361/553-4651
Patricia Kalisek CC t.andfill/Recycle Ctr. 361/552-7791
Charles Crober Maintenance 361/553/4499
Sen Cominsky CC Auditor 361/553-4613
Rita Miller Administrative Secretary 361/553-4600
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?:;\!'-"5~'-;'''''',','~J',"'.;;'-i''-"'''''-iM!A;i''i
ii1!;ili~JlilI;COMI\IIENTSC;;.;
Safety Chairman
Member
Member
Member
Member
Member
Member
Member
Member
Member
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MANAGEMENT COMPONENT CONTINUED
Authority and Accountability Statement
The individual appointed by your county as the contact for employee safety and health issues,
as identified in the Safety Policy Statement (Risk Manager, Loss Control Coordinator, or Safety
Committee Member), is responsible and will be held accountable for coordinating and
administrating the County Accident Prevention Plan, Some of the assigned duties include:
directing the development 0 floss control policies and procedures, performing ins pections,
establishing and directing the county's safety training efforts, assisting with accident
investigations, acting as liaison between Commissioners' Court, other elected officials, and the
Loss Control Committee, establishing safety goals and objectives, and generally directing
safety and accident prevention activities
The responsibility for loss prevention administration is delegated to lhe departmental safety
committee members, acting in an advisory capacily to department managers and supervisors
within lhe county, Some of the assigned duties include: participating in Loss Control Committee
meetings, assisting with development of safety policies, conducting or assisting with accident
investigations, evaluating and recommending corrective actions to prevent accidents and
injuries, assisting with establishing safety goals and objectives, and conducting departmental
safety inspections, The department head with the assistance of the safety committee members
are responsible and will be held accountable to ensure lhat all employees in their department
follow all safety and health policies, procedures, and rules established by the county. They are
also responsible for administering training and guidance to employees in their departments.
The immediate supervisor of the employee has the authority to reprimand and recommend
disciplinary actions against employees that violate the safety and health policies of the county,
Employees are responsible and will be held accountable for providing the county with a
commitment to the safety and health program, abiding by the policies, procedures, rules set
forth by the program, and becoming actively involved in the program to assist in providing a
safe and healthful workplace for all involved.
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RECORDKEEPING COMPONENT
Records and Documentation Statement
Calhoun County believes that the only valid means of reviewing and identifying trends and
deficiencies in a safety program is through an effective recordkeeping program. The
record keeping element will be essential in tracking the performance of duties and
responsibilities under the program. The county will implemenl and maintain an active, up to
date recordkeeping program,
Injury and Illness Data
Ethel Jecker, RN. Safety Council Chairman, will maintain records of all work-related injuries
and illnesses to employees. Copies of the records will be sent to the county's Claims
Coordinator's office.
The following records apply only to work related injuries and illnesses.
Applicable forms or records:
. Employee injury report (if applicable)
. TX Workers' Compensation Commission form TWCC-1, Employer's First Report of
Injury
. Accident log
. List any additional forms that may apply to this section,
Safety and Health Surveys and Inspections Program
Ethel Jecker. RN. Safety Council Chairman, will maintain and review records of all safety
audits and inspections that are conducted within their respective areas.
Applicable forms and records:
. Comprehensive safety survey reports as well as records to document action taken to
correct identified deficiencies
. Monthly precinct barn inspections
. Monthly office inspections
. Monthly jail inspection
All inspection information will be retained in the department where the information originally
generated. The retaining period will be according to the recordkeeping plan.
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RECORDKEEPING COMPONENT CONTINUED
Safety and Related Meetings
Ethel Jecker, RN, Safety Council Chairman, will maintain accurate records of all proceedings
associated with the safety and health program of this county,
Applicable forms and records:
. Agendas, minutes, records, and data, including training information used during
safety meetings or other gatherings in which safety and health issues were
discussed.
. These records will include the name of the recorder, date, a list of attendees, details
of the topics discussed, and action or corrective measures suggested,
recommended, or implemented.
. Employee injury report
. First report of injury
. Accident investigation forms
. Witness reports
. Supporting data including photographs, sketches, maps, etc.
. Plan of corrective action and records of corrective action or preventative measures
implemented
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Ethel Jecker, RN, Safety Council Chairman, will keep a record of all proceedings, as well as
appropriate management or other designated staff actions effecting the safety and health
program,
A recorder will be designated as responsible for keeping minutes or records at each meeting.
During each subsequent meeting, the record of minutes for the previous meeting will be
reviewed, discussed, and resolved.
Training Records
Ethel Jecker, RN. Safety Council Chairman, will document and maintain records of all safety
and health-related training.
Applicable forms or records:
. Sign in sheets
. Copies of materials distributed during the training session
All safety and health related training provided to employees of this county will be documented.
This documentation will be maintained as proof of attendance and reviewed to assist in
determining the need for additional or repeated training for employees on an individual basis.
Records and documentation of training will include: the presenter's name, date of training,
topic or subject, printed name and signature of all participants.
The person providing the training is responsible for generating the documentation. The training
record will become part of the employees' permanent training file and will be maintained
By Ethel Jecker. RN, Safety Council Chairman,
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RECORDKEEPING COMPONENT CONTINUED
Accident Investigation
All accidents and near miss incidents resulting in injury or illness to a person, property damage
of any magnitude, or the potential for either, will be Investigated and documented,
Ethel Jecker, RN, Safety Council Chairman. will ensure proper records and documentation of
all accident and incident investigation activities are maintained and reviewed according to the
Accident Investigation Component.
Equipment Inspection and Maintenance
Ethel Jecker, RN, Safety Council Chairman, will maintain records and data pertaining to
equipment inspection and maintenance programs performed at or with each facility,
Appiicable forms and records:
. Daily vehicle inspections
. 3000 mile car, patrol car, and pick up truck inspections
. 250 hours heavy equipment inspections
Accurate records will be maintained involving all routine inspections and maintenance
procedures performed on equipment for the county. This documentation will be reviewed by
those responsible for maintaining equipment. The documentation will be utilized to determine
an effective, ongoing equipment maintenance program and to ensure compliance with
regulations that require inspections on certain equipment.
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ANALYSIS COMPONENT
Trend Analysis
The Safetv Committee of Calhoun Countv will review and analyze all records and
documentation pertaining to the safety and health program. This review will be conducted on a
quarterly basis. The analysis will focus on hazard analysis and recognition of developing
trends,
Trend analysis will identify recurring accidents and near miss incidents resulting in or potentially
involving injury, illness, and/or property damage. The analysis will also recognize repeatedly
identified hazards/violations needing corrective action to establish which program component is
failing; therefore, allowing the hazard to exist.
Commissioner's Court, will provide information and recommendations for corrective
measures for trends developing in designated areas. Information regarding recommendations
will be part of the regular safety meetings,
Employees will be made aware of developing trends and hazard exposures as they are
recognized.
Commissioners' Court will implement corrective measures at each location until cause factors
have been eliminated or controlled,
All Immediate supervisors will provide analysis information of their respective departments to
the Ethel Jecker. RN, Safetv Council Chairman, for the development of the monthly analysis
report for Commissioners' Court.
The Claims Coordinator maintaining the accident log will utilize all injury and illness
documentation, The log will be utilized to prepare the monthly report to Commissioners' Court.
The report will be made available during the last Commissioners' Court meeting of the month.
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EDUCATION & TRAINING COMPONENT
Training Program Development
Calhoun Countv is committed to providing safety and health related orientation and training to
all employees, Contractors Safetv Council of the Texas Mid-Coast Inc, will develop,
implement, and maintain a safety and health orientation and training program.
The purpose of the training element is to educate and familiarize employees with safety and
health procedures, rules, and work practices of the county, The county will require involvement
and participation of all department heads, supervisors, and employees. Furthermore, the
county will support the orientation and training program by allocating funding, staff, resources,
and time to develop and implement this element of the program,
Ongoing Training
The training subjects, materials and the training schedule will be developed utilizing site
specific, potential hazards, accidenl and incident information data, and safety training analysis.
All employees will receive monthly safety training. The date and topic of the training will be
posted as part of the training schedule for 2002, The county should include the training
schedule as part of the Accident Prevention Plan,
All employees assigned to attend a training session must demonstrate competency and
retention of the minimal acceptable information prior to returning to any job assignment
Orientation
The orientation training will be administered to all new employees prior to the initial work
assignment and to employees assigned to new or different jobs,
The orientation will consist of discussion of all county required and departmental policies. As
well as job and site specific safety and health information, The orientation topics will be listed
on the suggested safety orientation checklist. All new employees will be given a tour of the
facility and an opportunity to pose questions to expedite the familiarization process. New
employees will not be released to an individual job assignment until it has been determined by
the Safety Committee, that the employee has met the minimum safety requirements.
The orientation and subsequent training sessions will include, but not be limited to, the
following:
. Hazards associated with the work area
. Hazards of the job or task assignment
. Emergency procedures
. Personal protective equipment
. Hazard Communication (hazardous chemicals and materials)
. Specific equipment operation training
. Employee reporting requirements
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. Accident investigation (supervisors and other designated personnel)
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EDUCATION & TRAINING COMPONENT CONTINUED
Documentation
All safety and health related training administered or provided by the county will be documented
with the following minimum information:
. Date of training session
. Instructor or Presenter
. Subject matter
. Legible name of attendee(s)
. Signature of acknowledgement of attendance
All training records and documentation will be retained within the department where they were
generated. Individual training records will be maintained for the current year, pius five more
years,
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AUDIT IINSPECTION COMPONENT
Calhoun County has implemented a program to identify, correct, and control hazards on an
ongoing basis. This program will utilize multiple resources to ensure effectiveness.
Comprehensive Surveys
The county has arranged for each operating location to receive a comprehensive safety and
health audit by a safety specialist from T AC, at least on an annual basis. These audits will
identify existing and potential hazards, no n-compliance is sues and t 0 ev aluale t he 0 verall
effectiveness of the Accident Prevention Plan.
Safety and Health Self-Inspections
The ManaQerlSupervlsor at each location will conduct self-inspection that will cover the entire
department and equipment. Some inspections will be conducted weekly, or monthly. All
Inspections w ill be conducted 0 n an 0 ngoing bas Is without Interruption. Management will
allocate adequate time and resources to perform the surveys.
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Each location will develop and maintain inspection checklist(s) specific to the operation. The list
will be developed utilizing a general inspection checklist and will be evaiuated and updated with
hazards that are identified during the inspections and other pertinent data as it is acquired.
Checklists will be developed as part of the periodic self-inspection process. Checklists will be
used and maintained and include the name of the person performing the evaluation and the
date the inspection takes place. Management upon completion will review the self-inspection
checklist. All discrepancies identified during the survey will be evaluated as soon as possible.
Employees must be notified of the hazards that pose an immediate threat of physical harm or
property damage, immediately after the discovery of the condition, as well as of the measures
or steps required to eliminate, correct, or control the hazard.
Monthly Safety and Health Property Inspections will include, but not be limited to, the following:
. Comprehensive survey reports and records of action taken to correct deficiencies
. Monthly precinct barn Inspections
. Monthly office inspections
. Jaillnspections
Safety and Health Equipment Inspections will include, but not be limited to, the following:
. Daily vehicle inspections
. 3000 mile car, patrol car and pick up truck inspections
. 250 hours heavy equipment inspections
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Management will review the inspection checklists and any other established documentation to
ensure that a course of corrective action and timeline has been established for eliminating each
deficiency.
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AUDIT/INSPECTION COMPONENT CONTINUED
Reports generated, as a result of comprehensive surveys by T AC or other state agencies, will
receive immediate attention and consideration. All hazards identified and the recommendations
will be acted upon in a timely manner. All methods of addressing the issues contained in the
reports will be documented in writing and a copy maintained with the survey report.
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ACCIDENT INVESTIGATION COMPONENT
Management is committed to and will correct or control all hazards identified through the
accident investigation or the hazard identification programs, All identified hazards will receive a
timely response.
Hazard Correction
Whenever possible and feasible, hazards identified in each department will be corrected in
order to eliminate the cause of the hazard at the source. This will include, but not be limited to,
the following:
. Discontinuation or removal of hazardous chemicals, materials, or substances from
the workplace;
. Discontinuation of use or removal of hazardous equipment until replaced or repaired;
and
. Correction of any unsafe act or conditions in existence, by service or training.
Hazard Control
When ident ified hazards cannot be eliminated, the hazard will be effectively controlled by
engineering, administrative procedures, work practices, personal protective equipment, or any
suitable combination of these measures.
. Engineering Controls
. Administrative procedures
. Personal protective equipment
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Accident Reporting and Investigation
The immediate supervisor will investigate all work-related accidents and near miss incidents
involving employees 0 r company property t 0 develop preventive measures and 1m plement
corrective actions.
All items on the designated accident investigation form will be addressed in detail as soon as
possible following the accident/incident. The information acquired will be used and reviewed by
management, supervisors, and effected employees to establish all contributing factors and
causes.
All county employees must follow the accident investigation policy.
Employee Reporting
All county employees are required to report all accidents or incidents that occurred in the scope
of their employment. All accidents and incidents must be reported to the department manager,
foreman, or supervisor immediately; but no less than 24 hours. An employee injury report or
TWCC-1 must be file by the supervisor and provided to the claims coordinator within 24 hours,
but no later than 3 days after knowledge of the accident or incident.
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ACCIDENT INVESTIGATION COMPONENT CONTINUED
Phone contact by the injured employee is encouraged, if possible, to facilitate a quick
investigation before the surrounding conditions change. Telephone number to report incidents
is 361/553-4614, Once notified, the immediate supervisor will begin the investigation.
Investigation Timeline
It is responsibility of the respective supervisor/manager/foreman to begin gathering evidence,
e.g. photos, statements, etc. The severity of the accident should dictate the extent of the
investigation, In some cases it may be necessary for the supervisor/foreman to investigate and
report accidents or incidents where no injuries or other losses occurred.
The investigation will be conducted immediately, but no later than 3 working days after
knowledge of the incident. The investigation will be recorded on the Loss Control Coordinator's
accident investigation report by the department supervisor. Immediately upon completion (no
later than 5 days after knowledge of the incident), the report will be sent to the department head
and, if applicable, copies of the final report should be forwarded to the Risk Manager,
Department Responsibility
The department head will review the investigation report and evaluate the contributing factors of
the accident outlined in the report. The manager should take into consideration the causes of
the accident and immediately evaluate his/her work area for similar problems. The
manager/foreman will take immediate action to either eliminate or control the identified
problems. Notification of corrections, as well as problems that cannot be corrected
immediately, will be sent to the department head and Risk Manager, if applicable.
Action by Commissioners' Court
The Commissioners' Court will provide funding as needed to correct these hazards in an
appropriate manner. The Commissioners' Court, with the assistance of the supervisor, will
develop a timeline for correction by the department manager/foreman. The manager/foreman
must post notice of the hazard or problem and take appropriate interim measures to prevent
accidents from recurring.
Employer Reporting
The Claims Coordinator will report the following accidents to local, state, and federal agencies
as required:
. Texas Workers' Compensation Commission - fatalities and accidents involving five
(5) or more injuries will be reported within 24 hours
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ACCIDENT INVESTIGATION COMPONENT CONTINUED
Lost workday cases other than fatalities:
. Covered employers report to the Texas Workers' Compensation Commission using
form TWCC-1, Employer's First Report of Injury
. Non fatal cases without lost workdays which result in transfer to another
employment, require medical treatment other than first aid, involve loss of
consciousness, or restriction of work motion. This category also includes any
diagnosed occupational illnesses which are reported to the employer but are not
classified as fatalities or lost workday cases
. Sloodborne pathogen exposure within 24 hours to the Texas Department of Health,
Documentation
All activities and findings of the investigators will be documented and recorded for review.
Accident investigation documentation will record, as a minimum, the following information,
. Date and time of occurrence . Name of person(s) involved, job title, e
area assigned date of birth, sex
. Location of the occurrence . Nature and severity of injury or illness
. Name of person( s) conducting the . Name of immediate supervisor of
investigation employee
. Job assignment or duties being . Speciai circumstances or encumbrances
performed at time of incident
. Details of how the accident occurred . Injury, part of body affected
. Description of any equipment affected or . Direct cause
involved
. Names and comments of witnesses . Corrective action implemented or
preventive measures taken (including
safety and health program adjustments)
. Indirect. underlying, or contributing
factors (including fault or failure in safety
and health program elements)
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II PROGRAM REVIEW & REVISION COMPONENT
II
Periodic Review and Revision of Program Components
CC Safetv Committee and or Ethel Jecker, RN, Safetv Chairman, or other designated
representative will review, at least annually, and revise the components of the Accident
Prevention Plan for effectiveness and implementation.
The components of the Accident Prevention Plan will be reviewed in January each vear to
Identify insufficiencies or component failure. Each component will be audited individually with
the findings documented and recorded. This documentation will be used to identify trends in
the program element deficiency and to track improvement modifications. This documentation
will be maintained for review. Corrective measures will be taken as needed to reemphasize or
restructure the Accident Prevention Plan to perform at the optimum effectiveness.
Special attention will be devoted to areas and criteria that demonstrate failure in a program
component, introduction of new procedures, processes, or equipment.
Information will be solicited from area supervisors and employees to determine the
effectiveness 0 f eac h program component, and as sistance in developing adj ustments and
corrections.
On a monthly basis, until the completion of the final audit, the safety coordinator designated by
the county will be responsible for developing an Accident Prevention Plan Implementation
status report. The report will be provided to Commissioners' Court on the last regularly
scheduled Commissioners' Court meeting of each month, with copy of the report to be sent to a
T AC Safety Specialist, via fax or e-mail. The purpose of this is to recognize the departments
who are performing well and to encourage poor performers to improve.
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II FORMS SECTION
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TRAINING
RECORD RESPONSIBLE COMPLETION RECORD RETENTION REPORT
PERSON TIME FRAME LOCATION OF RECORDS FORM NO,
TRAlNING DEPARTMENT MONTHLY I. Depar1ment (copy) 3 years A-6a
DOCUMENTATION SUPERVISOR I~ week 2. Judge's office
and 3. Auditor's office
ATTENDANCE A-6b
SPECIALIZED DEPARATMENT MONTHLY I. Department(copy) 3 years A-7
TRAINING SUPER VISOR 1ST week 2. Judge's office
SCHEDULE 3. Auditor's office
ORIENTATION DEPARTMENT MONTHLY I.Department (copy) 3 years A-I
CHECKLIST SUPERVISOR I ST week 2.Judge's office
3.Auditor's office
TRAINING
SCHEDULE
DEPARTMENT
SUPERVISOR
MONTHLY
1ST week
I. Department (copy)
2,Judge's office
3 .Auditor' s office
3 years
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Name
Date Employed
Department/Precinct Assigned
Type of Work
Previous Work Experience and Training
J HAVE BEEN INSTRUCTED IN THE FOLLOWING, WHERE APPLICABLE:
o Safety policy and programs
o Hazard Communication
o Safety rules, general and specific to my job
o Safety rule enforcement
o Specific hazards of my job
o When and where to report unsafe conditions or procedures
DHow, when and where to report injuries
o Proper work shoes and other personal protective equipment needed
o Equipment operation and maintenance
o List Equipment and Vehicles
o Fire alarm and extinguishing equipment
o Lifting and material handling
o Housekeeping and personal hygiene
o Care and use of tools and equipment
o First Aid Training
o Other specific instruction given
Follow-up on employee will be observed by
Supervisor's Signature
Employee's Signature
Date
Date
*Each Department Head shall have each employee complete and sign this form.
Each new County employee shall complete and file this form. A-I
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SAFETY INSPECTION GUIDE
Office Hazards
Department:
Inspected By:
Date of Inspection:
The purpose at this tarm is to be used as a guide to self. inspection by supervisors and safety committees. The guides to hazards on this form
are general and incomplete. The inspector should expand these to lit the actual situation. Please provide recommendations for "no"
answers.
Well-planned safety inspections help in detecting hazards
before an accident occurs.
Removing hazards increases operating efficiency, because
safely and efficiency go hand in hand,
Before the inspection, analyze past accidents to determine
specific causes and high hazard areas or operations. Give
special attention to these during the inspection.
80th unsafe conditions and unsafe acts are contributing
factors in industrial accidents. An unsafe condition, in addition
to being a direct cause of accidents. often requires or
suggests, an unsafe act.
INSPECTION GUIDES YES NO RECOMMENDATIONS
FURNITURE AND EQUIPMENT:
1. Are desks, chairs, file cabinets, etc., in good condition
and positioned so that drawers do not open into halls or .
walkways?
2. Are lower file cabinet drawers used for heavier loads so
that upper drawers are not disproportionately heavy? Is
one drawer opened at a time? Are file cabinets secured
to the floor, wall, or are several bolted together? Do
people use the handles when closing the drawers?
3. Is furniture used as stepping stools or ladders?
4. Are desk chairs in good repair? Do rollers operate
properly and have a smooth, even surface on which to
operate?
5. Do personnel get help from the maintenance or custodial
department to move heavy objects, such as file
cabinets?
AISLES AND FLOORS:
1. Is there a ciear aisle of four feet for two-way traffic within
a room or office? Is unobstructed access maintained to
all parts of a room?
2. Are floors, aisles, halls. and stairways properly lighted,
clear at loose objects, extension cords, wastebaskets,
pencils, baetles, etc.?
3. Are electrical or telephone outlets in the lloor protected
by arrangement of furniture or other means to minimize
tripping hazards?
4. Are carpets secure? Do they have curled edges or torn
places that can cause tripping?
5. Do ramps or inclines have slip resistant surfaces? If the
(loar ls smooth, are abrasive strips added'? Are unusual
changes in the walking suriace highlighted with yellow
paint?
~ *Each Department shall complete this form.
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. INSPECTION GUIDES YES NO RECOMMENDATIONS. " .
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I AISLES AND FLOORS (continued): I
6. Are spills cleaned up as soon as possible? Are they
guarded by a person or barricade/furniture until cleanup
is accomplished?
7. 00 people walk on the right side of hallways. especially
at corners?
8. 00 stairvvays have handrails? Is the leading edge of the
tread slip resistant and firm?
ELECTRICAL EQUIPMENT:
1, Are office machines grounded jf they are equipped with a
ground wire or three-prong plug?
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2, Are electrical cords and plugs in good repair? Are there
loose plugs, worn insulation, or defective outlets? .
.3. If an adapter is used to insert a grounded plug into an
underground receptacle, is the pigtail attached to a
grounded object?
4, Are electrical extension cords the 3-wire grounded type?
Are they arranged so as not to cross walkways?
5. Are wall outlets overloaded by connecting additional
appliances with adapters or extension cords?
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6, Is the maintenance department called io make electrical
repairs?
SUPPLIES:
1. Are supplies stored and maintained in an orderly
condition? Are heavier items stored on lower shelves
and lighter ilems, or less frequently used items on higher
shelves?
2. Are the tops of filing cabinets or bookcases used to store
materials and supplies?
3. Do personnel get help, or use materials handling
equipment for moving heavy objects.
DOORS:
1. 00 glass doors or glass panelS have bars or highly
visible markings to prevent someone from walking or
running through them.
2, 00 solid doors have a clear panel at eye level to help
prevent them from being opened into someone on the
opposite side? Are signs that warn to "open slowll
posted if clear panejs are not installed?
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"''!. INSPECTION GUIDES. YES .NO RECOMMENDAnONS
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SPECIALIZED EQUIPMENT (PROJECTORS,
RECORDERS, REPRODUCTION, ETC,):
1. Are all moving parts of machines properly guarded?
2. Is the person operating the equipment trained in its
operation and does he/she check instructions prior to
using it?
3. Are detects noted during operation of equipment?
MISCELLANEOUS:
1. Is a safe, secure ladder or slep stool used when
individuals must reach high places?
2. Do employees wear the proper type of shoes for working
conditions?
3. Is glassware placed in appropriate locations/containers
and not left where hazards are created?
4. Are ashtrays provided for disposal of burned tobacco
and matches?
5. Are ~no smoking" signs placed in appropriate areas?
FIRE PREVENTION:
1. Are employees trained in the use of portable fire
extinguishers?
2. Are fire extinguishers securely mounted on walls? Are
the locations marked?
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INSPECTION CHECKLIST AND REPORT
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County
LocationIDepartment
Date of Inspection
Date of Last Inspection
Names of Inspection Personnel
Instruc.tions;. This checKlist is merely a tool to assist you in making :m inspection of your premises. No representation is made or intended that by being in
full comp1i:mce with each of the items set forth. yOll will be in full compliance with the requirements of any traditional. st<:lte, counry or cicy governmental
regulations or l:lws. There is no representation made th<lt this checklist is complete and covers all possible risks or haz:uds that should be reviewed. This is a
general checklist, and specific locations may require expansion or :llteration of the items (0 be review. This checkJist should be modified to best serve the
unique needs of e:lch counry.
, '" ' , RESPONSIBLE . '
CONDITION AND PROTECTION SATISFACTORY? YES NO DEPTJPERSON . ACTION TAKEN
1, General Conditions:
a) First Aid - adequate equipment, properly used:
b) Adequate Light throughout work <U'ea:
c) Noise level satisfactory:
d) Adequate ventilation throughout:
e) Housekeeping satisfactory:
f) Material storing and stacking satisfactory:
g) Hand tools properly maintained:
h) Acids and corrosives safely handled and stored:
i)
j)
2, Unsafe Practices:
a) Existence or observance of unsafe practices:
b) Personal protective equipment provided/used:
c) Fol1owlng safety rules:
d)
e)
3, Housekeeping:
a) Oily rags stored in closed containers
b) Mops and brooms stored when not in use
c) Proper signs for mopping and waxing area
d)
e)
4, Fire Hazards:
a) Fire extinguishers checked. tagged, accessible:
b) Extinguishers proper for exposure:
c) Hoses. sprinkler equipment. ahuTOs:
d) Exits marked. lighted. accessible:
e) Flammable liquids stored. handled & disposed of properly: -
n Proper disposal of rubbish:
g)
h)
5, Floors:
a} Surface nails. splimers. breaks. slipperiness:
b) Loose carpet. tile:
c) Liquid. oil. grease hazards:
d)
e)
6, Stairs:
:lJ Lighting adequate and maint:tined:
b) Handr:tils adequme. secure:
C) Non-skid surface:
d)
*Each Department Head shall complete and file this form.
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.' RESPONSIBLE
CONDlnON AND PROTECTION SATISFACTORY? YES. NO . DEPT./PERSON ACTION TAKEN
7, Ramps and Platforms:
a) Strength adequate:
b) Surfaces unobstructed, non-slip:
c) Railings and toeboards in place:
d)
eJ
a, Electrical Equipment:
a) Switchboards, transformers, wiring & comrols adequate:
b) Apparatus identified, grounded. guarded:
c) Ponable tools grounded:
d) Circuit overload prevented:
e) Extension cords, proper size and secured:
n
g)
9, Hoists, Cranes:
a) CJbles. cable fastenings. slings satisfactory:
b) Properly guarded:
c) Weight limit marked:
d)
e)
10, Ladders, Scaffolds:
a) Inspec[Jon and maintenance satisfactory:
b) Safety feet where required:
c)
11, Elevators
a} Hoistway, car doors and gates satisfactory:
b) Preventive Nlainc. Program Established:
c) Emergency Pnonel Alarm:
d) No Smoking Sign;
ej Sign posted, "DO NOT USE IN CASE OF FIRE OR
OTIlER EMERGENCY"
12, Machine Hazards:
a) Oper:llor Troining Provided:
b) Points of operation guarded:
c) GeJIs, pulleys. machine parts guarded:
d) Guards interlocked where necessary:
e)
n
13, Vehicle Operations:
a) Written procedures regarding driver restrictions.
personal use. etc. distributed to and reviewed wim
drivers of county vehicles:
b) Driving record of county employees operating vehicles
For counry purposes reviewed prior to hiring & done
annually:
c) Road test given by qualified driver prior to hiring:
d) Defensive drivine: course offered to new employees
Who drive in the-scope of their employment:
14, Vehicle Maintenance:
al Preventive mainten:lIlce system established:
b) Vehicle safety inspection conducted monthly:
c) Hoods. cabovers. dump sections of trucks :lIld similar
movable pans blocked or rendered inoperative when
doing maintenance:
e)
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d)
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Commissioner Precincts, County Landfill, Building Maintenance and
County Jail must complete and file Pages A-3b.
A - 3a
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. ' RESPONSIBLE
CONDITIONANDPROTECTloNSATlSFACToRV? YES NO DEPTJPERSoN 'ACTloNTAKEN
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15, Mowers, Shredders:
a) Preventive maintenance performed on mowers and
shredders:
b) Slow moving signs installed on mowers & shredders:
c) Proper guards installed on mowers & shredders:
d) Axles and V-joints inspected regularly:
e) Blades checked before use for tightness:
t)
g)
16. Parking Areas:
a) Parking areas well iIIuminated with designated entrances.
and directional sign(s):
b) Car stOpS provided around buildings:
c) Signs. utility poles, gas meters. power transformers.
fire hydrants. etc. in parldng area properly marked
& protected:
d) Are:lS designated for delivery:
e) Signs in good condition:
f) Holes filled in parking areas:
g)
h)
17, Pressure Apparatus:
a) Recent inspection cenificate:
b) Welding cylinders. compressors secured and
guarded:
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c)
d)
18. Other:
Use this space for additional information or suggestions:
Report Submitted To,
Date:
Follow-up conducted by:
Date:
Additional actions/recommendations:
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A - 3b
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GENERAL SAFETY INSPECTION
County/Department:
Date:
Areas to be rnspected Yes Na
Housekeeping
a, Is the work area clean and orderly? I
b. Are floors free of spills and objects that could cause trips or falls? I
c. Are boxes and containers stored sa as to avoid the possibility of heavy objects failings? I
d, Are floor opening covered? I
e, Are loose/missing tiles or worn carpet repaired?
Aisles
a, Are aisles and passageways clear, dry, and free of trip hazards or obstructing materials? I I
Stairways
a, Are stairways in good condition? T
b, Do they have adequate lighting? ,
c, Do they have good handrails? I
d, Are they free of storage materials? I I
Ladders
a, Are ladders provided where needed? I I
b, Are ladders of standard construction and in good condition?
c, Are al rugs and steps in tact and in good condition? I
d, Are metal steps covered with non-slip matenals? ,
e. Are sleps clean of slippery substances? I
t. Are bolts, rivels, etc., all tight and in place? I
g. Are ladders free of splinters or sharp edges? I
Machines & Equipment
a, Are machines and eauioment in safe oceratina condition? I
b. Are the necessarY auards orovided and used? I
Hand Tools
a, Are paoer trimmers locked and secured when not in use? I I
b, Are scissors and other share obiects stored in a wav to nrevent accidental cuts?
c. Are electrical cords in nood condition?
d, Are defective taols stored or removed from work area?
Electrical
a, Are electrical cords in oood condition?
b. Are electrical outlets overloaded?
c. Does vour electrical receotacle have siqns of burns?
e. Are electrical oluas. switches, or junctions arooerlv covered?
f. Is vour electncal braker bax unobstructed?
*Each Department shall complete and file this farm.
A - 4
82
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GENERAL SAFETY INSPECTION (continued)
Areas.to be Inspected-check yes or no boxes with appropriate responses Yes No
Lighting
a. Is there enolJ9h Ilqhtinq in the work area?
b. Is naturalliqht a problem for workers?
First Aid
a, Are first aid supplies provided if needed? ..1 I
b. Are the items in the first aid kit e~red? J I
Fire Protection
a, Are fir extinguishers easily accessible?
b. Is paper waste stored away from heat sources?
c, Are paper waste containers emptied daily?
d. Do sprinkler heads have at least 24" clearance?
Entrance/Exits
a. Are entrances and exits clearly marked? .
b, Are they free of tripping hazards?
c, Are they unobstructed?
d, Are exits leading to the environment provided with non-slip mats?
Exterior (sidewalks, parking lots, patios, etc.)
a. Are these areas free of tripping hazards? I I
b. Are floor or wall openings covered? I I
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Comments:
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Name:
Location:
Date:
Time:
A - 4a
83
INSPECTIONS SCHEDULE
:>>
V>
*Each County Department Head shall complete and file this form.
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County/Department:
Completed by:
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Date:
- - . . . - - . .
. - . . .
. - . , . .
. .
. . .
, . . ,
. . . .
."
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Training Schedule
,
, Training Topics Jan Feb Mar _ Apr 'May Jun Jul Aug , Sep'- Nov Dee
.'
Accident Investioation
Back Iniurv Prevention
Blood Borne Pathooens
Buildino Insoection
Emeraencv Preoaredness
Erqonomics
Fire Safety .
First Aid' I
Hazard Communication I I
Hazard Identification ,
House Keeoino I
ock Out & Tao Out
Office Safety I
Personal Protective Eouio I
Shop Safetv I
Slips & Falls Prevention I I
Vehicle Safety I I
*Each Department Head shall complete and file this form monthly.
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85
TRAINING DOCUMENTATION
Group Trained (depl., committee, precinct" etc,):
Date(s) of Training:
Length of Program (hours):
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Training SubjectfTille:
Topics Covered:
Materials Used:
Materials Distributed:
Instructor Name(s}:
Training Organization:
Instructor Signature(s):
It
Certification Information (check applicable boxes)
Training Meets:
0 Requirements ot: 0 County Policy
0 Recommendations of: 0 Department Policy
0 N/A 0 Insurer
0 Regulation (explain):
_Hazcom (Worker Right to Know)
_Bloodborne Pathogen
TCLEOSE Certification
_Other
0 Loss Control Committee
0 Other
0 N/A
Certifying Organization (if applicable}:
Trainer Certification Number (if applicable):
A - 6a
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86
TRAINING DOCUMENTATION
Training Attendance '
Please print, do not write In cursive
Name Department Address
1.
2.
3.
4.
5,
6.
7.
.
8. -
9.
10.
11.
12.
13.
'4.
15.
'6.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26. .
27.
2B.
29.
30.
A - 6b
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SPECIALIZED TRAINING SCHEDULE
Counly/Deparlment:
. - - - . .
. . . -
. - - . . .
. - . .
. . -
. . .
- . . .
)>
'-'
*Each Depar4IIIJ Head shall complete and file this form.
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Safety Meeting'Record
County/Department:
Training Topic:
Individuai Responsible:
Date:
Print name, do not write in cursive
" " Department Address
Name
1.
2.
3.
4.
6.
6.
7.
8.
9.
'0.
'1.
'2.
'3.
'4.
'5.
'6.
17.
'8.
'9.
20.
21.
22.
23.
24.
25.
26.
27.
28.
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HAZARD COMMUNICATION CHECKLIST
Entity/Department:
Completed By:
Date:
Action to be Taken Yes No
1. Usted all of the hazardous chemicals in our workplace.
2. Established a file jar information on liazardous chemicals.
3. Obtained an MSDS for each hazardous chemical in use.
4, Developed a system to ensure that all incoming hazardous chemicals are .
labeled.
5, Reviewed each MSDS to be sure it is comolete, I
6. Made sure that MSDS's are available where necessary,
7. Developed a written hazard communication proqram,
8. Developed a method to communicate hazards to emplovees and others,
9, Informed employees of protective measures for hazardous chemicals used
in the workplace.
10. Alerted employees to other forms of warninq that mav be used,
*County Commissioners
Landfill
Building Maintenance
B-1
90
DAILY EQUIPMENT INSPECTION
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County/Road Department:
,(~) If o~ay, (X) If, not okay~requires action Monday Tuesday Wednesday Thursday' ; Riday',.
.,;.~.,' ,:\/,..~;,~":~,.,- "'< '" .' ~ . ., -",
,-
., - .,'
Before Starting Engine Oil Level
Coolant Level
Tires
Batterv Fluid & Terminals
Belts and Hoses
After Starting Enaine
Instruments
Liqhts
Horn
Windshield WiDer
Clutch
Transmissions
Brakes
Steerinq I
Other Remarks:
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MILEAGE AND FUEL CONSUMPTION RECORD
Next 3,000 Inspection
Date . Beginning . Gallons ' Tank"' Quarts Ending Project , Operator
, ' Mileage Fuel Oil Mileage
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County Commissioners
Landfill
Building Maintenance
B-2
91
3,000 HOUR INSPECTION CHECKLIST
COUNTY ROAD DEPARTMENT
~akenvlodeVl(ear
Equipment Number
IileJge:
Shop Work Order #:
~iileJgeiHours
Date
Inspector
Ref: Repair Order No.
Required Action Key: @ :: Replace
Inspection Marking Key: :::.:: Satisfactory
(A) := Adjust. Replace if necessary
-=- -.::. Not Applic:1ble 2L:: Deficiency
All Others;:: Inspect
@ :: Deficiency Corrected
Engine Compartment: Engine Running: Lubrication: Operating:
0 RJdiatof Condition 0 Oil Pressure Gauge 0 OiVFilter @ 0 Brakes (A)
0 Pressure C.ap 0 Oil Temperature Gauge 0 Clutch Release Bearing 0 Clutch (A)
0 Coobnt Level 0 Ammete,fVoltmeter 0 U JointsfFlanges 0 Emergency Brake (A)
0 Anci.Freeze 0 Fuel Gauge 0 Ball Joines 0 Steering (A)
0 Hoses/Clamps 0 Coolant Temp Gauge 0 KingpinslDraw Keys 0 Shift Linbge (A)
0 Recovery Tonk 0 Choke 0 Tie RodslTdle Arm/Drag Link 0 Transmission
0 Oil Coo!er/LineslFittings 0 Neutral Safety Switch 0 Fittings 0 Odometer
0 Trans CoolerlLineslFittings 0 Tachometer 0 Transmission 0 Two-Speed Axle
0 Fao Belt (A) 0 Air Pressure Gauge 0 Differential 0 Backup Alarm
AlC Drive Belt (A) 0 Brake Vacuum Gauge 0 Hydrovac 0 Headlight Alignment (A)
Gent Ait Belt (A) 0 Fuel Switch-over 0 Safety Equipment
0 Water Pump Belt (A) 0 Manifolds 0 Front End AlignmentfToe.in
0 Gent Alt ~ts/Cables 0 Air Compressorrrankts) 0 Doors/Glass/Seals
0 Starter Mts/Cables 0 Switches
0 Battery Condition 0 Service Lights Underbody: Supplemental:
0 Battery Level 0 Wipers/Washer
0 Terminals/Cables 0 Horn 0 ExhJ.ust System 0 ITO
0 Access Wiring 0 Heater/Defroster
0 Brake Fluid 0 Mirrors 0 Shocks/Springs 0 Hydraulic Pump
0 Brake Booster 0 Torsion Bars 0 Bed Hoist
0 AirFilter@ 0 Suspension Bushings 0 Hoist Cylinder ylts.
0 Fuel Filter/Gasket@ 0 PS Hoses/Cylinders 0 Dump Bed
0 Fuel LineslFittings 0 Steering Gear (A) 0 Bed Hinge Pins
0 Brnke Lines 0 Dump Bed Lock
0 Return Lines/Fittings 0 TireslPressure (A) 0 Tailgate Lock
0 Catb/Choke (A) 0 Wheel LugslRims 0 Aux. Fuel Tank
0 PS F1uidlFilter @
0 Hydraulic .A uidlFi Iter @
County Commissioners
Landfill
Building Maintenance
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32
250 HOUR INSPECTION CHECKLIST
COUNTY ROAD DEPARTMENT
Date: Make/Model/Year Equipment Number
Mile.:lge:
Shop Work Order #:
MileagelHours Date Inspector
Ref: Repair Order No.
Required Action Key: @ = Repbce
Inspection Marking Key: '!... = Satisfo.cmry
(A) = Adjust. Replace if necessary
-=- = Not Applicable 2L.= Deficiency
All Others = Inspect
@ = Deficiency Corrected
SYSTEM PM OPERATION .'
Check oneration of:l.ll units.
ENGINE Enl!:ine oil <Rl.
AIR CLEANER Emdne oil filler (Rt
FUEL AND Turbo.chanzer oil filter (R).
COOLING Oil in governor fA).
SYSTEMS Service air c!e:mc:r md orecle:l!ler (A).
ChanS!.c: oil in fuel iniection pump hausimr {jf applic.2bleJ.
Fuel tilters (Rt
Cle:m fuel w:lter trao.
Service crankC:lSe bre:nhers (A).
Condition md adjustment of all drive belts fA).
Condition of all :J..ir intake: oioinq (At
Condition of exhaust svstem (A),
Operation:md condition of cooling system (A).
Ami-freeze solution (R).
Record emzine oil oressure.
Service batteries (check soecific 2T.Wlty).
ELECTRICAL Ooeration and condition of ~auges and meters.
SYSTEM Ooeration and condition OflilZhts.
Ooeration and condition of windShield wioers.
Operation and condition of starting and chaf!zine systems.
Tune-uo emzines.
Clutch ooer-Hion and adiustment.
CLUTCH Master cylinder level and br'J.ke system for leaks.
BRAKES Brake operation and adjustment.
TRANSMISSION
STEERING "*Inspect br$.e limng. brlke cylinders. :lnd oJ.1 component parts. every three \)) ye::rrs. Date lining
SYSTEMS was insoected.
PJI'kine: hr:J.ke ooeration and adjustment.
Drain 1r.:lI1srnission <lnd ITJJ1sfer drive.;md refill to correct oil1evel.
Tr::msmission tilter. Cle::m serviceable tiIter.
Clean tr::msmission :md converter breathers.
Ooeration and condil1an of steering system.
Rcolace hydraulic tilter and check system for le'lks.
HYDRAULIC Dram hydraulic reservoir every twO (:l) ye:!Is:lfId refill 10 proper OJ] level.
SYSTEM !Date oil chane:ed I.
Cte:ln hydr:luiic hreathers.
County Commissioners
Landfill
Building Maintenance
(1 for each vehicle)
lof2
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CIRCLE
MOLDBOARD
eration and condition of circle assemblv (shoes. teeth).
Circle reverse gear box oil level.
Oper;1tian and condition of moldboard. (Cutting edges, end bits. shiftable moldbo3Jd cylinder.
side shift assembly).
Check operation and condition of sc:rrifier assembly.
Drain differentia1(s), final drives. tandems, every two years and refill to proper oil level. (Date
changed ).
Clean differemia1 breathers.
Condition of ro eUer shafts and universals.
Condition of tires.
Condition of cab assembly. (Doors. glass. etc.)
Lubricate machine oer manufacturer's recommendations.
AXLES
TANDEMS
SHAFTS. TIRES
MISC
LUBRlCATION
Inspection Remarks:
Reviewed By:
Repair Remarks:
Reviewed By:
~ \)1: B - 4a
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PRECINCT YARD INSPECTION FORM
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County/Precinct Number:
Completed by:
Work Area:
Title:
Dale:
.,:;::\:Y't'7::.. ~:~:;~~~a~/.t~riI.~ ~~: be Insp~~~ed' ',- ~ . ' , " " , , , ,.
, >,
,'. Okay . Needs comments
, ,Improvement NfA
>"~~_,''''",',;,,:,,~''_;..,.4 "~;'~~ Ct_, , ~. <' ',.;'.' _ . .' ".
Chemical/Hazard Communication
Product name & hazard warnina labels clearlv visible
Prooer containers used
Lids closed when not in used
Minimum amount of ffammable malerials in the workina area
Emotv containers orooerlv disnosed
MSDS available lor all chemicals in the workolace
Chemical inventorv list oosted
All emolovees trained in the chemicals hazards
.
Electrical
Electrical oanels easilv accessible
WirinQ, insulation in flood conditions
Eauiomentarounded
Electrical disconnects orovided & funclional
Electrical Inslallalions conduiled
Exolosion oroot fixtures where reauired
Electrical oUllets, oluas and iunction boxes orooerlv covered
Personal Protective Eauioment
Safetv alasses, aoaales, tace masks beina worn where needed
Hearino oroteclion beina worn where reauired
Gloves In aood condition beinn worn where reauired
Safetv shoes beina worn where reauired
Leather weldinn outfits tor welders
Housekeepina
Aisles clearlv marked and unobstructed
Floors clean, orderlv, free of lrin, slin and fall hazards
Exits clearlv marked and unobslructed
'"
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County Commissioners
Landfill
Building Maintenance
If.l
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~.l1~i~~~~(!";:.;';.~:::~~:';~;;:~~~I:-;':~".:/f,'_~/:J~' ~'~':_':,:. ',' '_~':, - .' ' ~" - ." "
, ' " - ,.. ..
. Needs ,'. .'-.
'::'3:Jq},:':~,;~te,asllt,m.s fO~!1l '!1~pected ' " ,. Okay Improvement NIA' - . Comments -,
'... :,;~t;t1;"'!~'.~~ ~-~!,'_;:{:L11' tl..':'~~~~ /~.;";~. ": ~~, , , ... -.,' "f', . _ , ,.,' , " -,' ,
.,' , " '.
Fire Prevention
Fire eauiament in aoad condition
Fire extinnuisher insnected
Fire eauinment clearlv marked
Availabilllvof weldinn curtain
Fusible links innarts washer in aaad condllion and doors unobstructed
Unsale practices observed
Elevated Work Areas
Railinas secured 42 inches hiah too rail mid-rail
4" loe boards inl1lace where materials could fall alonn sides
ProDer non-skid f100rinn
Accumulation of materials on elevated surfaces
Load evenlv distributed
Ladders
Safety feet, run as, side rails in aood condition
Free from arease and oiis
Doors blocked or nuarded if Ihev int..!ere with the use of a ladder
Metal Ladders not used near electrical installations
Stairs
At least 24 inches wide
Handrailsorovided on onen sides
Areas clean an unobstructed
Uniform heiohl and tread deoth
Machine GuardinC/
Guards secured in place
Inferlocked auards oDeratina oroDerlv
Ooeratar instruction and service manuals available
All controls clearlv marked
All controls, includina foot controls auarded anainst accidental start-uo
Mechanics DroDerlv trained in the adluslmenl otnuards
OJ
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,'.' ': ' ..? !:..~ ::: '~r~~~iltems \0 'be' In~~e~ted Ok . 'Needs ..
ay. . Improvement N(A. ., , Ctlmments , ., . .
. : '.";'_~:' ~"'i. ~ ,:.- ~.~" . ,. , ' : '" .," - ; " ' '
Lockout Ta~ Out
LockoutfT aa Out orocedures beina used I T I I
Taas and locks issued 10 autharlzed oersonnel I I I I
Portable Hand Tools .
Tools, electrical cords and air hoses in aaod candilion
Guards and safet" devices in aood ooeratina condilions
prooer storaae for tools not beina used
Liltina Eauioment
Free of ohvsical damaae deformed hooks, frayed cables
Cleaned and tubricated as reauired
Liftina caoacitv clearlv marked
All controls oneralional
Safe Iv latches intact and oDe rational on all hooks
.
Compressed Gasses
Soecial storane area away from heat sources
Stored unriaht and chained to orevent fallinn over
Contents leaibIV marked and seoreaated bv item
CaDs hand tiahts
Emolovee Work Practices
Loase hair or emlJiovee clathina
Emolovee overexertion
Potential for reneWive motion iniurv
SturdY shoes suitable for work environment
Unsate oraclices observed
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JAIL INSPECTION CHECKLIST AND REPORT
County
LocationIDepartment
Date of Inspection
Date of Last Inspection
Names of Inspection Personnel
lnstructions: This checklist is merely a tool to assist you in making an inspection of your premises. No representation is made or intended that by being in
full compliance with each of the item set forth. you will be in full compliance with the requirements of any traditional. state, county or city goverDInental
regulations or laws. There is no representation made that trus checklist is complete and covers all possible risks or hazards that should be reviewed. This is a
geneeJ checklist, and specific locations lDay require expansion or alteration of the items 10 be review. Th.is checklist should be modified to best serve the
unique needs of each county.
. , RESPONSIBLE < <
CONDlnONANDPROTECTlONSATlSFAcroRY? YES NO DEPTJPERSON ACTION TAKEN
1, Floors and walkways:
a) Floors free of tripping hazards:
b) Loose carpet. tile:
c) Liquid. oil. grease haz<lIrls:
d) Slippery walking surf;J.ces
e) Changes on floor elevation properly marked:
t) Proper signs for mopping and w<lXing area
g) Unobstructed halls and walkways
2, Stairs:
a) Lighting adequate :md maintained:
b) Handr<lils adequate. secure:
c) Non-skid surface:
d) Unobstructed steps:
e)
n
3,
Ramps and Platforms:
a) Strength adequate:
b) Surfaces unobsaucted. non. slip:
c) Railings and toe-boards in place:
d)
e)
ie
4, Electrical Equipment:
a) Unobstructed electrical panels:
b) Apparatus identified, grounded, guarded:
c) POI1able tools grounded:
d) Circuit overload prevented:
e) Ex-tension cords. proper size:md secured:
n
g)
5, Booking Area:
a) Accessible First Aid kit:
b) Aoors free of slippery conditions:
c) Housekeeping satisf<lctory:
f) Furniture free of nails, splinters. or sharp comers:
g)
hJ
6. Commissary:
a) Housekeeping satisfactory:
b) Material storing ond stackmg satisfactory:
cJ
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Jail
Building Maintenance
1ot'3
C - 1
98
RESPONSIBLE
CONDITION AND PROTECTION SATISFACTORY? YES NO ' DEPT./PERSON ACTION TAKEN
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7, Kitchen:
a) Housekeeping satisfactory:
b) Sharps properly stored:
c) Floors free of tripping hazards:
d) Walking freezer organized and free of slippery walking
e) surfaces:
f) Material storing and stacking satisfactory:
g) Electrical. Outlets near water faucets protected
with GFCI
8, Elevators
a) Hoistway, car doors and gates satisfactory:
b) Emergency Phone/Alarm:
c) No Smoking Sign:
d) Sign posted, "DO NOT USE IN CASE OF FIRE OR
OTHER EMERGENCY"
9, Storage Area:
a) Adequllte Light throughout work area:
b) Housekeeping satisfactory:
c) Material storing md stacking satisfactory:
e) Oily rags stored in closed contniners
f) Mops and brooms scored when not in use
g)
10. Sally Port:
a) Floors free of tripping h3Zards:
b) Floors free of liquid. oil. grease hazards:
c) Slippery walking surfaces
d) Changes on noor elevation properly m:lIked:
e) Garage doors in good operational condition:
g) Intercom system in good operational. conditions:
11, Laundry:
a) All chemicals containers labeled:
b) Wet floor signs posted:
c) Floors free of tripping h:uards
d)
12. Dispatch Area:
:1) Chairs me in good operntionaI condition:
b) Working surfaces :lrea free of sharp edges and comers:
c) Operacor has easy access to communication equipment
13, Parking Areas:
:1) P:lI'king areas well illuminated With design:lted entrances.
and directional. signls):
b) C~ stops provided :l1'"ound buildings:
c) Signs. utility poles. gilS meters. power tr.msforrners.
fire hydrants. etc. in parking JIea properly marked
& protected:
d) Areas designated for delivery:
e) Signs in good condition:
t) Holes filled in parking: :lJ'e:J.S:
g)
h)
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, RESPONSIBLE
CONDITION AND PROTECTION SATISFACTORY? YES NO DEPT./PERSON' ACTION TAKEN '
14. Unsafe Practices:
a) Existence or observance of unsafe practices:
b) Personal protective equipment provided/used:
c) Following safety rules:
d)
-15.
Other:
Use this space for additional information or suggestions:
Report Submitted To:
Date:
FolIow~up conducted by:
Date:
Additional actions/recommendations:
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INVESTIGATION REPORT
DATE OF ACCIDENT
NAME OF ACCIDENT VICTIM
EMPLOYEE
VISITOR
LOCATION OF ACCIDENT
WITNESSED Y N
WITNESS(ES)
INVESTIGATORS OF ACCIDENT
ACCIDENT PREVENTABLE Y N
FOLLOW-UP ON CORRECTIONS NEEDED OR MADE
NARRATIVE:
D-2
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REPORTS TO BE SUBMITTED TO COMMISSIONERS' COURT
ACCIDENT PREVENTION PLAN IMPLEMENTATION STATUS REPORT
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FORM - E
This report is to be done initially and monthly after the Accident Prevent Plan is put into effect until all departments
are in compliance in all areas. The report will indicate what areas are needed to bring all departments into compliance.
This report will be submitted to the Commissioners' Court on a monthly basis.
SAFETY IACCIDENT PREVENTION COMMITTEE
FORM-E I
This is a trending form to indicate numbers and is to be submitted to the Commissioners' Court on a monthly basis.
OUARTERLY "rMONTHLY ANALYSIS REPORT
This report is a composite of all reports submitted from all departments and may be submitted on a monthly basis if indicated,
but at least on a quarterly basis to the Commissioners' Court.
ANNUAL REVIEW OF ACCIDENT PREVENTION PLAN
This furm is intended for annual review, but may be used to determine ilthe plan is adequate or being used properly.
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FORM-E-2
FORM -E-3
FORM - E-3a
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INDICATOR JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD
EMPLOYEE INJURY
VISITOR INJURY
EXPOSURE
FALL- WITNESSED
EMPLOYEE
VISITOR
FALL-UNWITTNESSED
EMPLOYEE
VISITOR
EQUIPMENT FAILURE
EQUIPMENT USER ERROR
UTILITY FAILURE
UTILITY USER ERROR
UTILITY FAILURE
LOSS
THEFT
NEAR MISS
CALHOUN COUNTY
SAFETY/ACCIDENT PREVENTION COMMITTEE
REPORT 2002
. All incidents are reported to the Safety Chairman within 24 hours of incident.
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QUARTERLY or MONTHLY ANALYSIS REPORT
Accidents, Incidents, Injuries, Hazard Review, Trend Identification
1. Review of last analysis report:
2. Accidents and injuries (recordable and first aid) reviewed:
3. Hazardous condition reports reviewed:
4. Inspection reports reviewed:
5. Employee safety information:
6. Trends identified:
7. Corrective actions required and responsible person:
8. Status of prior corrective actions:
9. Additional comments:
Completed by:
Date:
E - 2
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ANNUAL REVIEW OF ACCIDENT PREVENTION PLAN
'Enter yes or no answers. II answer is no, use attached sheets for comments and corrective actions.
MANAGEMENT COMPONENT
Is safety policy statement current and signed?
_ Are employee/supervisor rules and responsibilities assigned?
ANALYSIS COMPONENT
Has safety program documentation been reviewed for completeness?
Have discrepancies been corrected?
Is the accident log cUrrent?
Does insurance loss run information match in-house records?
RECORD KEEPING COMPONENT
Are procedures in place to ensure the following records are maintained?
safety inspections safety meeting minutes
employee training accident investigations
accident log emergency response drills
EDUCATION AND TRAINING COMPONENT
Have all employees received orientation training?
Do all employees attend regularly scheduled safety/training meetings?
Does management provide resources and participate in safety training?
Have empioyees received and acknowledged the Iollowing training?
work area hazards emergency action plan
back injury prevention fire extinguisher use
equipment operation hazard communications
material handling other required training
Have employees received instructions in reporting unsafe conditions/acts?
Have supervisors received training in accident investigation?
AUDIT INSPECTION COMPONENT
Are scheduled inspections conducted by qualified personnel?
Do inspections include all facilities. vehicles, equipment, and personal protective equipment?
Fire suppression equipment included?
First aid provisions included?
Are checklists utilized?
Are procedures in place to follow.up on correction of deficiencies?
ACCIDENT INVESTIGATION COMPONENT
Are responsibilities assigned for all phases of the aCCident investigation?
who investigates the accident who reviews the report
what forms are used what accidents are investigated
who completes the TWCC-1 who assures cOrrective action
Have all involved employees been trained in what types of accidenVincidents to report?
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PERIODIC REVIEW AND REVISION COMPONENT
Is the review conducted at least annually? In what month(s)?
Are the results of the review shared with management, supervisors, and employees?
Does the safety program continue to address all company operations, equipment and
employee activities?
Are the professional safety services or other sources utilized In revising or updating the
safety program?
CORRECTIVE ACTIONS
Are deficiencies 01 this review, proposed corrective actions, and commitment dates
described in attached documents?
New Exposures Identified:
Action Taken:
Required Program Changes:
Significant Injury/Accident Trends:
Reviewed By:
Date:
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VACATE PORTIONS OF PORT O'CONNOR TOWNSITE RECORDED PLAT-
PETITION OF WALTER MAYFIELD AND APPROVE PRELIMINARY PLAT
OF MAYFIELD SUBDIVISION
Howard Marek, Attorney for Walter Mayfield, said the 18 acres in the Port O'Connor
Townsite will be used as a single tract in actuality, Mr. Mayfield proposed to vacate this
tract and replat it as a subdivision. There will be no adverse affects to the adjoining tracts
and the Port O'Connor Municipal Utility District utilities are not affected as to adjoining
properties, Mr. Mayfield has a deed to this acreage but if any of it is below the average
high tide line, it belongs to the State of Texas.
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Commissioner Finster said on the north end of Boggy Bayou, there is the continuation of
Washington Street, which is not being vacated and has a gate provided for the public to
gain access to the water. Third Street is a dirt road where the public fishes.
A citizen, Billy Powers, asked if the streets are vacated but the subdivision is never
developed, would the streets be returned? Mr. Marek answered if the subdivision is not
put in, the streets will not be returned. The statute on the books says property fenced for
over twenty years is taken by possession.
Mr. Mayfield said there will always be a public beach with public access. Fences were
put in so the public could use the beach. This tract has been fenced for twenty years and
has an agriculture exemption.
Mr. Marek said we are going through Court so this action will be shown in the public
records; the property is already owned by Mr. Mayfield.
A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to
accept the petition of Walter Mayfield to vacate a portion of the recorded subdivision of
the Port O'Connor Townsite bounded by Washington, Taylor, Third and Henderson
Streets and to replat it into a subdivision and to approve the Preliminary Re-Plat of the
Port O'Connor Townsite to be known as Mayfield Subdivision. Commissioners Galvan,
Balajka, Floyd, Finster and Judge Marshall all voted in favor.
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Commissioner Finster asked Mr. Marek to provide the law concerning the fencing of
property to the Court.
COMMUNITY DEVELOPMENT - REPORT
Carolyn Adrian, Coordinator of our Community Development study, gave a report. The
resource team was originally scheduled to hold countywtde lIstemng sessIOns on
September 11, but they were postponed until January because of the tragedIes that day.
The Rural Development Council works with people to help develop their communities
and also with the local DeGoLa. The tett-member team will work with Calhoun County
for two years. She will meet with each Court member to dIscuss the plans. She
suggested the community outline a vision and set dIrectIOns fo~ the ~ounty. Resources
have been offered to aid in all endeavors. The team was splIt up Into groups for the
county locations. The report was by Texas Rural Council in cooperatIOn WIth DeGoLa
Resource Conservation and Development, Inc. - "Rural Resource report for Calhoun
County, Texas."
BURLINGTON NORTHERN AND SANTA FE RAILWAY - INSTALL GRADE
CROSSINGS IN BOYD AND SIKES ROADS IN PCT. #4
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This agenda item was passed to the next meeting.
BURLINGTON NORTHERN AND SANTA FE RAILWAY - EMERGENCY
RESPONSE AND TRAFFIC PROTECTION DURING CONSTRUCTION ON
BOYD AND SIDES ROADS IN PCT. #4
This agenda item was passed to the next meeting.
1.07
MEMORrAL MEDrCAL CENTER - MONTHLY FrNANCIAL REPORT
Saad Mikhail presented the following monthly financial report for Memorial Medical
Center.
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Mr. Buzz Currier, Hospital Administrator, Said the health care system is in a state of flux.
Page 7 of the financial report is based on the medicare cuts. Doctors are shutting out
medicare patients and not accepting new patients although the situation locall y is all
right. His plan is to follow up on community needs assessment. There is a workshop on
April 19 to identify the critical issues and set goals for the future. They now have an
adequate supply of doctors in certain fields but would like to recruit physicians. MRI
evaluation on equipment is made 24 hours a day, 7 days a week. Energy Management
has joined a group of other hospitals and has a savings. Calhoun County Medical
Foundation was formed to support capital needs of the hospital.
Commissioner Floyd asked if the action by the doctors will have a positive effect on the
government. Mr, Currier answered, yes they will take from one pot and give to another.
He is looking for preferential reimbursement for hospitals under 50 beds. Our hospital is
99% better off than other rural hospitals.
MEMORIAL MEDICAL CENTER
YEAR-TO-DATE SUMMARY
FEBRUARY 28. 2002
OPERATING REVENUE
LESS:
OPERATING EXPENSES
3.161.578
(2.878.226)
283,3S2
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CHANGE IN INVESTMENT:
Accounts Receivable-
(Incr) Decr
Accounts Payable-
Incr (Decr)
Prepaid Expense-
(Incr) Decr
Inventory
(lncr) Decr
(163.810)
(S.318)
(7,SS6)
8.S17
TOTAL INVESTMENT CHANGE
(INCR) DECR
(168,166)
11S,18S
PLUS:
Depreciation
Contribution to the County
261.124
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376,309
PLUS:
County Subsidies EMS/Hospital
(68,796)
Total Cash-
Incr (Decr)
307.S13
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LESS:
Equipment Purchases
(17,OS3)
NET CASH- INCR (DEeR)
290.460
Page 1 of 73
108
MEMORIAL MEDICAL CENTER
CAPITAL EQUIPMENT ADDITIONS
FOR FISCAL YEAR 2002
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DESCRIPTION
EQUIPMENT
AMOUNT
BUILDING
IMPROVEMENTS
HOSPITAL
MEMORIAL
MEDICAL
PLAZA
JANUARY
Dialysis Chairs. 11 (Dialysis)
SheMng Unit. (Health Infonnatlon )
3 Ton Air Handler ( MMP - Or. Rupley)
s
11.108.92
2,566.14
$ 1,575.00
$ 1.575.00
s
13.675.06
FEBRUARY
CPU ( Data Processlng )
Mobile Cassette Holder ( Radiology )
s
884,00
918.95
1.802.95
s
SUBTOTALS S 15.478.01 S S 1,575.00
GRAND TOTAlS S 15,478.01 S 1,575.00
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CALHOUN COUNTY. TEXAS
COUNTY TREASURER'S REPORT MONTH OF: FEBRUARY 2002
BEGINNING ENDING
FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE
MEMORIAL MEDICAL CENTER:
OPERATING $572,588.25 $1.458,997.42 S 1 ,512,088.79 $519,496.88
MEMORIAL 15,708.77 28.56 0.00 15,737.33
RESTRICTED DONATION 12,941.93 23.53 0,00 12,965.46
~DlGENT HEAL THCARE 1,074.61 60,198.09 60,198.09 1,074.61
CERTIFICATES OF OSUG /NT '" SKG 36.83 0.00 0.00 36.83
$602,350.39 SI,519,247.6O $1,572.286.88 $549,311.11
CALHOUN COUNTY, TEXAS
COUNTY TREASURER'S REPORT MONTH OF: FEBRUARY 2002
BANK RECONCIUA. TlON
LESS: CERT.
FUND OF DEPOSIT PLUS: CHECKS BANK
FUND BALANCE OTHER ITEMS OUTSTANDING BAUNCE
OPERATING 519,496.88 346,901.62 866.398.50
MEMORIAL 15,737.33 15,737.33
RESTRICfED DONATION 12,965.46 12,965.46
INDIGENT HEAL THCARE 1,074.61 1.074.61
CERT OF OSl.IG INTEREST'" SINKING 36.83 36.83
Page 3 of 73
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MEMORIAL MEDICAL CENTER
PORT LAVACA, TEXAS
PHYSICIAN'S ANALYSIS REPORT
FEBRUARY 28, 2002
YTD YTD YTD
REVENUE CONTRACTUAL WRITE-OFF NET REVENUE
NAME MONTH YTD AMOUNT AMOUNT GENERATED PERCENT
APOSTOL, C.F. 83,340.42 207,544.89 100,320.15 12,452.69 94,772.05 46%
WILLIAM, GA. 48,930.45 /36,983.66 45,535.14 8,219.02 83,229.50 61%
LIN, M.S. 121,578.04 286,746.60 80,166.59 17,204.80 189,375.22 66%
SMITH, J.K. 29,673.00 128,831.09 29,103.87 7,729.87 91,997.35 71%
PENTECOST, L.V. 10,192.62 18,971.75 4,479.14 1,138.31 /3,354.3 I 70%
MCFARLAND, T.R. 274,666.13 520,280.58 142,290.46 31,216.84 346,773.29 67%
GRIFFIN, JEANNINE 32,883.99 52,966.25 14,826.70 3,177.98 34,961.58 66%
BUNNELL, D.P. 229,854.20 645,809.30 309,333.72 38,748.56 297,727.03 46%_
ROLLINS, L. 85,772.95 205,143.44 85,218.64 12,308.61 107,616.20 52%
ARROYO-DIAZ, R. 145,048.53 319,786.28 126,160.94 19,187.18 174,438.16 55%
GILL, J. 59,141.41 151,376.05 28,140.74 9,082.56 114,152.75 75%
0.00 0.00 0.00 0.00 0.00 0%
CUMMINS, M. 71,331.07 1/6,430.81 22,238.77 6,985.85 87,206.20 75%
RUPLEY, M. 22,847.28 52,489.43 7,145.81 3,149.37 42,194.26 80%
LEE,J 29,333.98 102,912.06 43,227.62 6,174.72 53,509.72 52%
LE,Nffi 75,109.83 195,093.40 92,796.41 11,705.60 90,591.39 46%
CARAWAN, S. 167,727.58 371,623.03 87,023.70 22,297.38 262,301.94 71%
STEINBERG, R. 17,184.35 27,779.82 4,873.81 1,666.79 21,239.22 76%
RAMOS LABORATORY 5,153.65 7,218.59 0.00 433.12 6,785.48 94%
VISTrU<GPHnrSIClANS 105,697.75 222,080.37 62,927.60 /3,324.82 145,827.95 66%
ER PHnrSIClANS 110,615.66 455,659.79 52,553.96 27,339.59 375,766.24 82%
NO LOCAL PHnrSlClAN 16,304.9 I 27,238.41 261.58 1,634.30 25,342.53 93%
OTHER 694,180.07 1,240,299.68 270,043.80 74,517.74 895,738.14 72%
TOTAL 2,436,567.90 5,493,265.31 1,608,669.15 329,695.68 3,554,900.48 65%
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IDlRI~ IEDllA CENTER
BIUK!: SlEET 03/14/02 02:25PM
AS IF: 02128/02
THIS YEAR LAST YEAR LAST MONTH
02/28/02 02/28/01 01/31/02
CURRENT ASSETS
CASH
_RATING FaID 519,49..88 &78,&78.02 572,588.25
REST CSlSll ACCWNT 5,000.00 5,000.00 5,000.00
PETTY CSlSll 725.00 725.00 725.00
IIi'IP BOND PROCWlS .00 224.52 .00
IfHP fVSPIT~ PORTION .00 5&, &89. 04 .00
RESTRICTED DONATION 12, %5. 4b 12,545.98 12,941.93
I94P BOND SINKING rnIDllNTEREST 30.21 9,700.5& 30.21
TOT~ CSlSll..................... 538,223.55 7&3,563. 12 591,2'11.39
IUOOOS RECEI VABlE
PATIENT ACCOlIiTS RECEI VABlE 4, 895, 559. I. 5, COb, bBO. 19 5,1.9,435. Ob
IUIlIUlNCE FOR BAD DEBT 12,215,245.00) (2,103,821.00) (2,339,174.00)
PUlZR SPECIUY CliNICS RECEI VRBL .00 .00 .00
MISC RCCU.tHS RECEIVABlE 483,2Q'l.95 515,212.21 473,240.93
THIRD PARTY RECEIVRBLE 57,&1&.00 522, 540. 00 57,&1&.00
TlF BRANT 14,100.00 17,770,99 ,00
TOT~ RCCUJITS RECEIVABlE..,... 3,235,240.11 3,958,382.39 3,301,117.99
INVENTORIES
RP llY-fIUl 8,991.40 8,200.2t 9,940.39 \
UL _,lORY SO,099.45 &2,132.51 58, .02.1.
CENTRAL SLm. Y %,420.99 138,978.82 110,557.22 I
SURGERY 151,325,86 108,234.19 ISO, 1&9.35 "'~
DIETRRY 10,118.38 10,587.10 10,118.38
-~ 5,014.27 5,934.83 5,014.27 \'
144,%5.77 153,036..3 144,9.5.77
TOT~ INVENTORy................ 4&7,536.12 487, 112. 2'l 489,307.54
PREPAID EXPENSES
PREPAID INSURANCE 32,556.54 15,448.30 5&,2'l3.37
PREPAID EXP9&S 54,779.98 47,.55.&9 35,841.85
TOT~ PREPAID EXPENSES......... 87,336.52 &3,103.99 92,135.22
TOT~ CURRENT ASSETS........... 4, 328,336. 30 5,272,1&1.79 4,533,912.14
PROPERTY, ~T, & EIlUIPIIENT
UlND 32,142.&0 32, 142. &0 32,142.&0
BUILDINGS 8,807,4&4.87 8,805,889.87 8,807,4&4.87
FIXED EIllIIPIIENT 2,408,710.30 2,309, 0J<l. 30 2,J85,58b.30
*"OR MOVABlE EIllIIPIIENT 8, 38b,25J. 45 8,230,774.5& 8,382,SOb.S2
IDlRI~ IEDICIlL PlAZR 7,232, 70').21 7,192,440.05 7,232,70').21
REPf1IlTABlE BOND ISSLilIKE roll 83,589.00 83,589.00 83,589.00
CO CTIDN IN PROORESS .00 .00 .00
l.ES:,; OCClM1.llTED OEPRECIRTIDN 113,781,350.0')) (\\,989,153.85) 1I3,&51,1&0.01l
TOT~ PRlJlERTY, PLMT, & EIllIIP 13,1&9,519.40 14, &&4, 721. 5'l 13,272,838.85
TOT~ lJIRESTRICTED ASSETS...,.. 17,497,855.70 Page 5 of 73
19,930,883.38 17, BOG, 750. 99
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IEIlORIIl. IEDICIl. CENlER e
BIl.JlII:E SlEET 03/t4/02 02,25 PM
AS IF, 02J<B/02
THIS VEllR UlST VEllR UlST IOffii
02JZ6/02 02/Z6/01 01/31/02
JJRRENT LIABILITIES
lmUITS PAYABlE &18,Z46.01 &&I,&s~.8Z 71)(,,880.31>
ACCRlEl PAYABLES In,736.$ 225,582.74 m,m.07
ACCRtEl PAYROLL ZIZ,8Z3.73 ~, 154,55 Z16, &81. 8Z
ACCRlEl RETIREIENT 14,SI&.371 (3, llZO. 461 73,Z81, %
ACCRlEl STATE SlUS TAX .00 908.44 1.011
RESERVE FOR ASBESTOS & TERMITES .00 .00 .00
RETENTllIKOOTRUCTllIN IN PROGRES .00 6&,619.08 .00
ACCRUED VACATION/HOLIDAY/SICK 320,891.39 3ZO,891.39 320, a91. 39
CRPIT!l LEllSES DBLIBRTlDN &80,254. 00 &80,254.00 680,254.00
ItIP l!OOlS 170,000.00 1&5,000.00 170,000.00 \
REPORTABlE BOND OlsctllfT (21, &74. 001 121,&74.001 121,&74.00) --\1'~
,
I<<lSP OBl.IBRTlllN FOR l!OOlS SO, 511. SO 53,&91.14 40,409.20 "\'~V\
- \ '
TOTIl. CURRENT LIABILITIES...... 2,204, Z72. 8Z 2,578,26&.70 2,33I>,41S,79
~ TERM LIABILITIES
lIMP l!OOlS 2,490,000.00 2,660, 000. 00 2, 490, 000. 00
TOTAL LONG TERM LIABILITIES..,. 2,490, 000. 00 2,6&0,000.00 2, 490, 000. 00 e
TOT!l LIABILITIES,.....,....... 4,&94,272.82 5,238,26&.70 4,826,415.79
RETA.. EARNINGS
6ElEAAL FOOl IlIUKES 12, 712, 559. 38 14,146,419.99 12,712,559.38
YERR-TlHlRTE GRIN/LOSS 91,023.S0 552,1%.69 267,775.82
TOT!l GENEAAL FlJNO ll'UH:E..... IZ, 803, 58<!, B8 14, .96, 616. 1>6 IZ, ~BO, 335. 20
TOT!llJlRESTRICTED LIABILITIES. 17,497,855.70 19,931.,883.38 17,801>,750.99
RESTRICTED FOOl ASSETS
IElIlRI!l FOOl IS, 737. 33 14,526.19 IS, 708. n
FORI<<lSIl TRUST 533,637.41 533,637.41 533,637.41
TOTAL RESTRICTED FOOl ASSETS... 549,374.74 548, 11>3. &0 S49,34(,.16
RESTRICTED FUND LIABILITIES
RESTRICTED FOOl IlIlJKE 15,737.33 14,526.19 15,708. n e
FORl<<lSll TR\JST BIUlNCE 533,637.41 533,&37.41 533,&37.41
T~TQL RESTRICTED FOOl LIAB..... 549,374.74 548,1&3.60 549,341>.18
Page 6 of 73
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MEMORIAL MEDICAL CENTER
OPERATING STATEMENT
For tho 2 Month. Ending
Fobruary 28, 2002
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'7
YEAR TO DATE fe
CurrentYTO Budget YTO PriOrYTD/lY
1,134.794.96 1.176.705.54 1.229.140.32
307.023.76 287.460.32 265,773.03
501,319.36 396,798.00 328.142.45
65.398.41 73,383.34 63,486.94
66,110.97 141.062.50 45,033.47
803.578.56 784.187.58 642.364.12
2.878,226.02\ 2.859,617.28 2.573.940.33
18.608.74 I 304.285.69 I
283,351.79 (289.071.69) 352.046.91
261,124.29 338,776.16 342,350.22
0.00 0.00 0.00
261.124.29 338,776.16 342,350.22
22.227.50 (627,847.85) 9,696.69
(68.796.00) 0.00 (542,500.00)
91.023.50 (627,847.85) 552.196.69
SINGLE MONTH
Current Budget Prior Year
Operating Expense
Salaries 534,267.41 588.352.77 554,827.18
Employee Benefits 96.766.19 143.740.16 120.453.13
Professional Fees 235.566.42 198.399.00 167.646.20
Plant Operation 32,419.68 36.691.67 36.245.80
Hospital General 33,951.51 70.S31.25 24.952.65
Other Operating Expenses 380.672.87 392,076.29 367,869.16
Total Operating Expense 1,313.644.08 1,429.791.14 1.271.994.12
Net Operating Gain/(Loss) 22,233.76 (229.204.57) 132,609.40
Non-Operatlng Expense
Oepreciatton 130,190.08 169,388.08 169,790.56
Contribution to County 0.00 0.00 0.00
Total Non..()peratlng Expense 130.190.08 169.388.08 169.790.56
"rotal Operating Gain/(Loss) (107,956.32) (398.592.85) (37.181.16)
l"ounty SUbsidy 68,796.00 0.00 54,250.00
Net Gain/(Loss) after Subsidy (176,752.32) (398.592.65) (91.431.16)
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MUSEUM COMMITTEE
MEMBERS
RESIGNATION AND APPOINTMENT OF
A Motion was made by Judge Marshall and seconded by Commissioner Finster to accept
the resignations of Gwen Salyer and Judge Arlene Marshall from the Museum Commitlee
and to nominate Jan Regan Pritchart and Dean Johnstone to serve on the Museum
Commitlee. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all
voted in favor.
CALHOUN COUNTY MUSEUM COMMITTEE - REPORT
Cherri Cain gave a report from the Calhoun County Museum Commitlee. The as hoc
commitlee was developed in 2001 to demolish the old jail and set up a museum. She
asked the Court to support the "Friends of the Calhoun County Museum" and to approve
getting the non-profit status as a corporation. No action was taken on this as it was not
on the agenda. It was put on the April 25th, 2002 agenda.
LASALLE'S LANDING SUBDIVISION IN PORT LAVACA
ABATEMENT REOUEST
TAX
e
No action was taken by the Court.
BIDS AND PROPOSALS - PURCHASE KAYAKS AND PADDLES UTILIZING
GRANT FUNDS
A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to
authorize the County Auditor to advertise for bids to purchase kayaks and paddles
utilizing the Texas General Land Office Coastal Impact Assistance Program grant funds,
Bids to be opened May 2nd and awarded on May 9, 2002. Commissioners Galvan,
Balajka, Floyd, Finster and Judge Marshall all voted in favor.
115
CERTIFICATES OF CONTINUING EDUCATION RECEIVED FROM V. G.
YOUNG INSTITUTE
John O'Connell, Extension Service Agent, presented Certificates of Continuing
Education to Commissioners, Floyd, Galvan, Finster and Judge Marshall from the V. G.
Young Institute at College Station. He also stated that this is National County
Government Week.
e
BIDS AND PROPOSALS - CONSTRUCTION OF BREAKWATER BARRIER
FOR PORT LA V ACA PENINSULA PROJECT UTILIZING GRANT FUNDS
Joe Janda with G & W Engineers, Inc. presented drawings for the West Peninsula
Erosion control and Wetlands Protection Project at the City of Port Lavaca City Park on
the Lavaca Bay.
A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to
authorize the County Auditor to advertise for bids to construct an erosion control and
wetlands protection for the Port Lavaca Peninsula project utilizing the Texas General
Land Office Coastal Impact Assistance Program grant funds, Bids to be opened May 2nd
and awarded on May 9th, 2002. Commissioners Galvan, Balajka, Floyd, Finster and
Judge Marshall all voted in favor,
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118
CONTRACT FOR FAffiGROUNDS PAVILION ROOF REPAIRS
This agenda item was passed to April 28, 2002.
BIDS AND PROPOSALS - NEW BACKHOE FOR PCT. #1
e
A Motion was made by Commissioner Galvan and seconded by Commissioner Floyd to
authorize the County Auditor to advertise for bids for purchase of a new Backhoe for
Precinct #1 with bids to be opened May 2nd, 2002 and awarded on May 9th, 2002.
Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor.
BIDS AND PROPOSALS - VARIOUS INSURANCE COVERAGES
A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to
authorize the County Auditor to advertise for bids for various insurance coverage s to be
opened July 3, 2002 at 10:00 AM and awarded by the Court on July 1 1,2002. (Present
policies expire July 16 and 17,2002)
BIDS AND PROPOSALS - PROVIDE AMBULANCE BILLING SERVICE FOR
CALHOUN COUNTY EMS
A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to
authorize the County Auditor to advertise and solicit for proposals to provide ambulance
billing service for Calhoun County Emergency Medical Services with proposals to be
received and opened on May 2nd, 2002 at 10:00 AM. Commissioners Galvan, Balajka,
Floyd, Finster and Judge Marshall all voted in favor.
INSURANCE CLAIM FOR WATER DAMAGES AT COURTHOUSE - ACCEPT
PARTIAL PAYMENT
e
A Motion was made by Commissioner Galvan and seconded by Commissioner Floyd to
authorize the County Judge to execute a release for a $150,000 partial payment of the
insurance claim for water damage loss occurring on or about April 19, 2001 in the
County.Judge's Office in the Courthouse. Commissioners Galvan, Balajka, Floyd,
Finster and Judge Marshall all voted in favor.
INSURANCE CLAIM FOR WATER LEAK DAMAGES AT COURTHOUSE-
ACCEPT PARTIAL PAYMENT IN AMOUNT OF $8,158.02 FOR DAMAGES
OCCURRING DECEMBER 10. 2001
No action was taken by the Court.
J. P. PCT. #2 - J. P. PCT. #5 - MONTHLY REPORTS
J. P. Precinct #2 and J. P. Precinct #5 presented their monthly reports for March, 2002
and after reading and verifying same, a Motion was made by Commissioner Finster and
seconded by Commissioner Balajka that said reports be accepted as presented.
Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor.
BUDGET ADJUSTMENTS - JAIL - ELECTIONS - HEALTH DEPARTMENT -
WASTE MANAGEMENT - R&B PCT. #2 - R&B PCT. #4 (2) - GENERAL FUND
TRANSFER/INDIGENT HEALTHCARE - MOLD REMEDIATION CAPITAL
PROJECT
e
A Motion was made by Commissioner Floyd and seconded by Commissioner Galvan to
accept the following Budget Adjustments as presented. Commissioners Galvan, Balajka,
Floyd, Finster and Judge Marshall all voted in favor.
119
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BUDGET AMENDMENT REQUEST
IN TOTAL B GET
APPROVED
APR II 2002
I
:20
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BUDGET AMENDMENT REQUEST
Total for GENERAL FUND
NET CHANGE IN TOTAL BUOGET
APPF~OVED
APR ,\ 2002
e
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121
e
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--3
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: HEALTH DEPARTMENT
DATE: 4/10/02
BUDGET FOR THE YEAR: 2002
AMENDMENT
AMOUNT
744 LINE ITEM TRANSFER
(744)
APPHOVED
ZOOZ l l 8dV
APR I I 2002
03^OtJdd\f
:iZ2
~.'-----'-----'-~.-'il
~ETAMENDMENT RE~~~]I
If · I
,
To: Calhou;1 County Commissioners' Court
From:
request)
Date:
04-04-01;
I request an amendment to the /)DD~ bud~F=1,: for the
--( yea ,-:;---.
following line items in my department:
-------------
------------------ -----~------- -------------------
Amendmen t~
Account Name Amount Reason
GL Account Iii
j?J) 530!}()
j2ti3~IO
32fl ~3XO
_.JSDQ-,-QO
2C1J.00
-------.-.- \.--
_{1f;j)/X2/._
___m.lDIe/ __
Je~t~com rt"-{XLics.i-l:am if'
----,
------------ ----.-----+..--.-
.- AP~9----
- ---------- ----
APR 1 1 2002
-... .... ---
..- .. --
-----------------.--- ---+_.._----
Net change i~ total budget
for this department is:
Other remarks/justification:
$ ====~='"==
I 1J:lde~stand '.:.hat my budget cannot". be a.mended ,'!.~-; reqLlested uncil
COI~mi.,;:;;[,;ioners\ Court: appr,::,vcll is obtai~-:ed.
Si=jnar.ure of official/dep",!:tmer.t ,""ad: ~~_!~________,_.
Date of Commissionersl (;JllI't ap[lroval:
e
Date posted to GeneraJ. LpdgE't. a(~c::::'dnt- (0) ;
123
e
e
e
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: ROAD & BRIDGE PRECINCT lWO
DATE: 4110/02
BUDGET FOR THE YEAR: 2002
AMENDMENT
AMOUNT
3,000 LINE ITEM TRANSFER
(3.000)
Total for GENERAL FUND 0
~i~r<~~"'""--'''''-' ~._","'_,"mJ f- _....m~
NET CHANGE IN TOTAL BUDGET 0
APPROVED
APR 1 1 2002
:)
-1?4
~fIw
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: RIB PRECINCT 4
DATE: 3/28/02
BUDGET FOR THE YEAR: 2002
ET
1.25
AMENDMENT
AMOUNT
713 REQUIRED BY PAYROLL
(713)
o
o
APPROVED
APR 1 1 2002
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BUDGET AMENDMENT REQUEST
l
Total for GENERAL FUND
lIlIi!Illl!i-"""'="'~~JiIlI
NET CHANGE IN TOTAL BUDGET
AMENDMENT
AMOUNT
2.872 LINE ITEM TRANSFER
(2,872)
o
o
APPF-?OVr-D
APR 1 1 2002
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BUDGET AMENDMENT REQUEST
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APPROVED
--
APR 1 1 2002
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1.27
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BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: CAPITAL PROJECT-MOLD REMEDIATION
DATE: 415/02
BUDGET FOR THE YEAR: 2002
Total for FUND 0
~~j _ If ~J:~l~ ~1]id1~~~~
NET CHANGE IN TOTAL BUDGET ~
..n. _____...._
APPROVED
APR 1 1 2002
128
e, e CALHOUN COUNTY, TEXAS e
Unpostcd Budget Transactions - EXPEND.ADJUSTMEN H p~~
BUD206 . BUDGET ADJUSTMENTS FOR 4/ l/02 PPROVED
Fund Effective
Code Date Fund Title Transaction Description DeptTitJe L TiltPR 'i Ine as. Decrease
1000 4/1 ]/2002 GENERAL FUND LINE ITEM TRANSFER JA]L OPERATIONS LODGING-OlIT ],173,00
OF COUNTY
]000 4/11/2002 GENERAL FUND LINE ITEM TRANSFER IAIL OPERATIONS MEDICAL 1,173.00
SERVICES
1000 4/11/2002 GENERAL FUND LINE ]TEM TRANSFER ELECTIONS BUILDING RENTAL ]35,00
1000 4/1112002 GENERAL FUND LINE ]TEM TRANSFER ELECTIONS LEGAL NOTICES ]35.00
1000 4/11/2002 GENERAL FUND LINE ITEM TRANSFER HEALTH DEPARTMENT CLlN]C DRUGS 744.00
1000 4/1 ]/2002 GENERAL FUND LINE ]TEM TRANSFER HEALTH DEPARTMENT MED]CAUOTHER SUPPLIES 744.00
1000 4/1 ]/2002 GENERAL FUND TO PA Y MOLD B]LLS ]NOIGENT HEALTH CARE CARE OF INOIGENTS 2,125.00
APPROVED 4/[ 1/02
1000 4/1112002 GENERAL FUND COPIER WASTE MANAGEMENT GENERAL OFFICE SUPPLIES 500.00
1000 4/1112002 GENERAL FUND REPAIR TERMITE DAMAGE WASTE MANAGEMENT BU]LOING SUPPLlESIPARTS 200.00
]N RESTROOM
]000 4/11/2002 GENERAL FUND FOR COPIER, SLDG REPAIRS WASTE MANAGEMENT LANDF]LL CLOSURE 700.00
1000 4/1112002 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 3,000.00
BRIDGE-PRECINCT #2
1000 4/1112002 GENERAL FUND LINE ITEM TRANSFER ROAD AND SUPPLIES-MISCELLANEOUS 3,000,00
BRIDGE.PRECINCT #2
1000 4/1 l/2001 GENERAL FUND REQU]RED BY PAYROLL ROAD AND MAINTENANCE EMPLOYEES 713.00
BRIDGE-PRECINCT #4
1000 4/1112002 GENERAL FUND REQU]RED BY PAYROLL ROAD AND WORKERS COMP 713.00
BR]DGE.PRECINCT #4 ADJUSTMENTS
1000 4/1 ]/2002 GENERAL FUND LINE ]TEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 2,872.00
BR]DGE.PREC]NCT #4
1000 4/1112002 GENERAL FUND LINE ]TEM TRANSFER ROAD AND MACHINERY /EQUIPMENT 2,872.00
BRlDGE.PRECINCT #4 REPAIRS
1000 4/1]/2002 GENERAL FUND TO PAY MOLD B]LLS TRANSFERS TRANS.TO CAP.PROJ. MOLD 2,125.00
APPROVED 4/11/02 REMEDIATION
Total GENERAL FUND 11.462,00 ] I ,462,00
1000
5210 4/1 ]/2002 CAP]T AL PROJECTMOLD TO PA Y MOLD BILLS NO DEPARTMENT MOLD REMEDIATION ].728.00
REMEDIATION APPROVED 4/11/02
5210 4/1112002 CAP]T AL PROJECTMOLD TO PA Y MOLD BILLS NO DEPARTMENT TELEPHONE SERVICES 169.00
REMEDIATION APPROVED 4/11/02
52]0 4/1112002 CAPITAL PROJECTMOLD TO PA Y MOLD BILLS NO DEPARTMENT UTILITIES 228.00
REMEDIATION APPROVED 4/11102
52]0 4/1 ]/2002 CAP]T AL PROJECTMOLD TO PAY MOLD BILLS NO DEPARTMENT TRANSFERS FROM 2.125.00
REMEDIA TJON APPROVED 4/11/02 GENERAL FUND
---
Total CAPITAL PROJECTMOLD 2.\25.00 2,\25,00 ~
52]0 REMEDIATION N
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GENERAL DISCUSSION
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Commissioner Floyd said to continue County maintenance of the Park and Boat Ramp at
Point Comfort it will have to be surveyed with County funds and donated to the County.
Judge Marshall informed the Court the Texas Alcoholic Beverage Commission brought a
Resolution and asked that the Court sign same for Alcohol Awareness Week.
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Judge Marshall received a notice form South Central Regional Water Planning Group L
that there is a vacancy on that Board for an Agricultural representative as the present
representative has resigned. Any nomination should be submitted by April 25, 2002,
Commissioner Finster will have a preliminary plat on a 265-acre subdivision next month,
COUNTY TREASURER'S MONTHLY REPORT
The County Treasurer presented her monthly report for March, 2002 and after reading
and verifying same, a Motion was made by Commissioner Finster and seconded by
Commissioner Balajka that said report be accepted as presented. Commissioners Galvan,
Balajka, Floyd, Finster and Judge Marshall all voted in favor.
CALHOUN COUNTY, TEXAS
COUNTY TREASURER'S REPORT MONTH OF: 'MARCH 2002
BANK RECONCILIATION
LESS: CERT.
FUND OF DEPOSIT PLUS: CHECKS BANK
FUND BALANCE OTHER ITEMS OUTSr ANDING BALANCE
bPERA TINO $15,441,841.18 $15,000,220,00 $663.334,99 $1,104.956.17
iroRY lMPREST-DlSTRICT COURT 2.892.02 1.336,00 4,228.02
!JuRy lMPREST-COUNTY COURT 1,995.83 642.00 2,637.83
ILmRARY CERT OF OBLlO I&S 10,072.41 0.40 10,072.81
bEN OBLlO BDS !NT & SKO 23,114.39 2.67 23,117.06
GEN OBLlO REFUNDINO BDS !NT & SKG 83.956.75 1.02 83,957.77
rrAX ANTICIPATION NOTES - FORMOSA 883.964.23 853,000.00 30,964.23
f-rAX ANTICIPATION NOTES INT & SKG 67,745.38 67,745.38
MEMORIAL MEDICAL CENTER:
OPERATING 515,954.48 352,371.40 868,325.88
MEMORIAL 16.381.9] 16,381.9]
RESTRICTED DONATION 12,991.56 ]2,991.56
INDIGENT HEAL THCARE 1,074.61 ],074.6]
CERT OF OBLlG INTEREST & SINKING 36.83 300.00 33683
DRAINAGE DISTRICT:
NO.6 8,602.52 8,60252
NO.8 36,203.58 36,203.58
NO. 10 MAINTENANCE ]5,432.61 ]5,432.61
NO. 10 DEBi SERVICE 43,598.59 43,598.59
NO. J 1 MAINTENANCFJOPERA TING 130,354.17 130,354.17
NO. 11 DEBT SERVICE 63,262.27 63,262.27
NO.1 J RESERVE 50,240.88 50,240.88
CALHOUN co. NA VrGA nON DIST:
MAINTENANCFJOPERATING 98,906.47 98.906.47
TOTALS $17,508,622.67 $15,853,220.00 $1,017,988.48 $2,673,391.15
APPROVED
APR . I 2002
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CALHOUN COUNTY TEXAS
COUNTY TREASURER'S REPORT MONTH OF: 'MARCH 2002
BEGINNING ENDING
FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE
GENERAL >12.943,439,.3 ,."."'.42 'I. )12,111,163.19
ROAD & BRIDGE GENERAL 108,535.26 110,052.55 0.00 2]8,587.81
KUAU &. HKJ.J.)(jc 1'1{l:UNLT #2 250.72 0.00 0.00 250.72
ROAD & BRlOOE PRECINCT #3 9,971.18 40.28 0.00 10,011.46
ROAD & BRJOOE PRECINCT #4 61.539.03 230.17 0.00 61,769.20
FARM TO MARKET AND LATERAL RD, 20,442.79 157.79 0.00 20,600.58
HWY 87/FM109O '),246,167.49 4,660.98 0.00 1,250,828.47
ROAD MAINTENANCE PRECINCT /I I 2,.263.75 11.51 0.00 2,275.26
ROAD MAINTENANCE PRECINCT #4 17,189.40 63.30 0,00 17,252.70
LATERAL ROAD PRECINCT # I 3,730.54 11.5\ 0.00 3,742.05
LATERAL ROAD PRECINCT #2 3,730.54 11.51 0.00 3,742.05
LATERAL ROAD PRECINCT #3 3,730.54 IJ,51 0,00 3,742.05
LATERAL ROAD PRECINCT #4 3,730.54 11.5\ 0.00 3,742.05
FLOOD CONTROL PRECINCT #2 1.581.46 5.75 0.00 1,587.21
FLOOD CONTROL PRECn-l'CT #3 22,00].58 80.56 0,00 22,082.14
FLOOD CONTROL PRECINCT #4 2,036.45 5.75 0.00 2,042.20
UVENILE PROBATION 298,763.55 13,740.34 29,446.72 283,057.17
BOOT CAMPIJJAEP 160,755.46 8,08].07 8,173.86 ]60,662.67
D.A.R.E. 29,048.93 116.48 4,815.25 24,350.16
IAIRPORT MAINTENANCE 24,240.71 92.07 289.28 24,043.50
lLlBRARY GIFT AND MEMORIAL 8,949.22 88.38 0.00 9,037,60
LAW LIBRARY 35,633.40 1,112.35 1,109.00 35,636.75
ICAPITAL PROJ-RB INFRASTRUCTURE 32,732.48 0.00 0,00 32,732.48
~~PJTAL PROJ-AlRPORT IMPROVEMENT 12,513.10 0.00 0,00 12,513.10
!CAPITAL PROJ-PARKING LOT 80,543.81 0.00 000 80,543.81
~~PITAL PROJ-UBRARY TELECOM-2001-02 54,049.81 0.00 000 54,049,8]
!CAPITAL PROJ-NEW EMS BLOG 19,196.25 0.00 0.00 19,196.25
APITAL PROJ-NEW JAIL BLOG 25,000.00 0.00 0.00 25,000,00
APIT AL PROJ-MAGNOLIA BEACH EROSION 52,537.48 0.00 0.00 52,537.48
APIT AL PROJ-SW AN POrNT PARK 51,475.80 10,000.00 0.00 61,475.80
APIT AL PROJ-OLD JAIL DEMOLlllON 17,677./1 0.00 4,500.00 ]],177.11
APIT AL PROJ.FAIRGROUNDS STORM DAMAGE 102,099.01 0.00 0.00 102,099.01
APIT AL PROJ-MOLD REMEDIATION 10.39 645.00 643.36 12,03
CAPITAL PROJ-L1GHTHOUSE 4,187.50 30,000,00 6,339.20 27,848.30
APIT AL PROJ.RB PCT 3 BUILDING 83,552.50 0.00 76,542.00 7,010.50
APIT AL PROJ-BAUER BLOG ROOF 35,000.00 0.00 0.00 35,000.00
APIT AL PROJ-FURNITURE-POlNT COMFORT U 10,097.65 0.00 0.00 10,097,65
POC COMMUNITY CENTER 4,316.30 17.26 702.64 3,630.92
HAMBER TOURISM CENTER 223.]6 0.00 0.00 223.16
FINE AND COSTS HOLDING 53,824.01 8,027.50 0.00 61,851.51
DONATIONS 1]1,2]7.43 525.31 348.45 111,394,29
N1MAL CONTROL-CAWS ]38.87 0.00 0.00 138.87
SHERIFF FORFEITED PROPERTY 1,087.]5 5.75 0.00 1,092.90
RECORDSMANAGEMEN~COUNTYCLERK 53,800.16 2,5]6.40 501.39 55,815,j7
RECORDS MGMT & PRESER V A TlON 42,540.44 78.8.12 0,00 43,328.56
COURTHOUSE SECURITY 98,873.27 3,358.56 0.00 102,231.83
RANTS 62,349.48 ]84.]4 4,334.88 58,198.74
LAW ENF OFFICERS STANDARD EDUCATION 4,900,22 698.81 221,28 5,377.75
UVEN1LE PROBATION REST]TUT]ON 1,797.]2 0.00 0.00 1,797.12
ELECTIONS CONTRACT SERVICE 1,997.38 ]3,403.59 0.00 15,400.97
OMPENSATlON TO VICTIMS OF CRIME 4,405.77 10,976.28 0.00 15382.05
RlMINAL JUSTICE PLANNING 7.87 0.00 0.00 7.87
LAW ENF OFF]CERS STANDARDS 2.36 0.00 0.00 2.36
ARREST FEES 537,08 1,186.46 0.00 1,723.54
UDlCAL PERSONNEL TRAINING 534.19 1,378,78 0.00 1,912,97
CONSOLIDATED COURT COST 5,3[2,52 12,739.78 000 )8,052.30
FUGIT]VE APPREHENS[ON 1,349.06 3,538,77 0.00 4,887.83
UVENILE CRIME & DELINQUENCY 119.70 324.]1 000 443.81
TRAFF]C LAW FAILURE TO APPEAR 150.00 30.00 0.00 180,00
CORRECTIONAL MANAGEMENT rNSTITUTE 104.5] 296.84 0.00 40135
OP & CHAUFFEURS LICENSE 43,11 0.00 0.00 43,11
GENERAL REVENUE ).94 0.00 0,00 3.94
LAW ENF OFF CONTINUING EDUCA TJON 3.15 0.00 0.00 3.15
APPELLATE JUDICIAL SYSTEM 395,00 135.00 0.00 530,00
UROR DONATIONS 10.00 :20,00 0.00 30.00
e;DlGENT CIVIL LEGAL SERVICE 1,030,00 464.00 1,468.00 2600
IME PAYMENTS 156.25 2,604,14 156,25 2,604\4
IGRAFFITI ERADICA nON 4,153.84 17,26 0.00 4,171.10
USTlCE COURT TECHNOLOGY 2,434,44 2,374.25 0.00 H0869
REFUNDABLE DEPOSITS 2,000.00 000 000 2,000,00
MISCELLANEOUS CLEARING 68.240.95 5,199,25 0.00 73,440.20
UST[CE OF THE PEACE CLEARING 54.228.94 42,831.41 53,992.54 43,067.81
UNCLAIMED PROPERTY ],641,16 0.00 515.99 1,12517
EXCESS SALES TAX REVENUE 2.994.17 II,S] 0,00 3,005.68
TOTALS \16,]75,334.06 $906)172.07 $'1,640,364.95 ))5,44J,841.18
IAXES IN ESCRUW 0.00 0.00 O,uu u.ou
:urAL upERA rlN ~16,1 6,= 1,/.>4u, 5,441,l!4 ,18
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CALHOUN COUNTY. TEXAS
COUNTY TREASURER'S REPORT MONTH OF, . MARCH 1002
BEGINNING ENDING
FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE
, ,U.O,o.O' '."", '" U.UU ""m.;>
GENERAL OBLlG REF BDS 1&S &2,86\.59 \,095.\6 000 83,956.75
LIBRARY CERT OF OBUG I&S 10,052.18 20.23 000 10,072.4 I
TAX ANTICIPATION NOTES I&S 67,609.29 136.09 0,00 67,745.38
TAX ANTICIPA nON NOTES-FORMOSA 881.001.75 2,962.48 0.00 883.964.23
URY lMPREST-DISTRlCT COURT 788.64 2,225,38 122.00 2,892.02
JURY IMPREST .cOUNTY COURT 1.664.30 331.53 0.00 1,995.83
TOTALS $17,239.933.4ts $916,135.66 $1,640,486.95 $]6,5]5,582.19
MEMORIAL MEDICAL CENTER:
OPERATING $519,496.88 $\,551,136.69 $\ ,554,679.09 S515,954.48
MEMORIAL 15.737.33 644.58 0.00 16.381.91
RESTRICTED DONATION 12,965.46 26.10 0.00 12,991.56
INDIGENT HEAL mCARE 1,074.61 65,088.42 65,088.42 1,014.61
CERTIFICATES OF DHLIG INT & SKG 36.83 60,91l.75 60,9]3.75 36,83
$549,311.11 $1.677,809.54 $] .680.681.26 $546,439.39
DRAINAGE DISTRICTS
NO.6 $8,524.70 $150.84 $73.02 $8,602.52
NO.8 34.070.52 2,275.97 142.91 36,203.58
NO. lO.MAINTENANCE 15,240.95 267.41 75.75 15,432.61
NO. ]a-DEBT SERVICE 43,296.44 302.15 000 43,598.59
NO. II-MAINTENANCE/OPERATING 133,110.95 5,277.35 8,034.13 130,354.17
NO. Il-DEBT SERVICE 62,555.13 707.14 0.00 63,262.27
NO. II-RESERVE 25,149.67 25,091.21 0.00 50,240.88
$321,948.36 $34,072.07 $8,325.81 $347,694.62
CALHOUN COUNTY NA VlGATION mST.
MAINTENANCE AND OPERATING $103,174.26 $2,731.12 $6,998.91 $98,906.47
$974,433.73 $],714,6]2.73 $1,696,005.98 $993,040.48
APPROVED
APR I l 2002
ACCOUNTSALLOWED-COUNTY
Claims totaling $605,651.50 were presented by the County Treasurer and after reading
and venfytng same.. A MotIOn was made by Commissioner Finster and seconded by
CommiSSIOner Bala]ka that said claims be approved for payment. Commissioners
Galvan, Bala]ka, Floyd, Finster and Judge Marshall all voted in favor.
THE COURT ADJOURNED AT 11:55 AM.
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SPECIAL APRIL TERM HELD APRIL 11,2002
THE STATE OF TEXAS ~
COUNTY OF CALHOUN ~
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BE IT REMEMBERED, that on this the I Ith day of April, A.D., 2002 there was begun
and holden at the Courthouse in the City of Port Lavaca, said County and State, at 2: 00
P.M., a Special Term of the Commissioners' Court, withitt said County and State, and
there were present on this date the following members of the Coun, to-wit:
Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
H. Floyd
Kenneth W. Finster
Shirley Foester
County Judge
Commissioner, Pct. 1
Commissioner, Pct. 2
Commissioner, Pct. 3
Commissioner, Pct. 4
Deputy County Clerk
Thereupon the following proceedings were had:
PUBLIC HEARING TO ESTABLISH RULES AND REGULATIONS FOR
PUBLIC USE OF CALHOUN COUNTY BEACHES
Judge Marshall opened the public hearing at 2:00 P.M. on rules and Regulations for
public use of Calhoun county Beaches.
Commissioner Galvan stressed the need to set guidelines and rules and regulations and
rates for the public beaches in Calhoun County. He asked for input from the public.
Bill Homes from Michigan suggested visible signs be erected stating the rules, etc.
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Gwen Salyer thought there should be a fee and time limit for campers. John Hilbrandth
mentioned the expense incurred by the County to maintain the beaches. Also, the
problem with the indigents, unemployed or unemployable persons living there in their
cars. He suggested a user's fee and permit requirement. Commissioner Balajka said this
is already covered by law.
George Palmer, manager of the Powderhorn RV Park, said some people have lived at the
beach all winter, dumping sewage in the creeks and water; something should be done
about this,
Gwen Salyer said many are Canadian tourists who do pick up garbage, etc. and are
helpful but she thought they should pay a fee.
Betty Dworaczyk said some people have been living there six months or more in cars.
Many people were disappointed this meeting was not held after hours so more could
attend,
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Larry hawks with Circle H R V Park said he has seen campers come and go. Enforcement
of rules will be astronomical. It is best to have no rules but as the place gets busier,
change is needed. Canadians go out of their way to come here; don't want to charge
them. Mr. Hilbrandth said most other places do charge a maintenance fee, He suggested
checking with other counties concerning this. Mr. Holmes said he had traveled
extensively and only about five places do not charge for camping - Calhoun County
being one, Betty Dworaczyk said the Canadians do not mind paying a fee, Bonnie
Bailey said the Canadians come because they think our beach is paradise, Sheriff
Browning said the Canadians are not a problem.
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Commissioner Galvan stated another problem is go-carts. Commissioner Balajka said
there is already a law regarding go-carts. Mary Janse at Baywatchers said the young
local kids in their trucks cause trouble because they have nothing to do.
Sharon Bailey thought the existing rules should be enforced before new rules are made.
If the two-week limit was enforced, it would eliminate homesteading on the beach.
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Commissioner Finster said the Commissioners' Court does not have authority to make a
law (City Council can) - we can adopt a rule - "Permissive Legislature". He asked the
group for a consensus of what is needed - a few rules only.
Commissioner Balajka said the Sheriff is getting an up-to-date penal code. A person
cannot go somewhere and set up residence. Ms. Dworaczyk said there is a regulation
about the length of stay on the beach.
Attorney, Ty Zeller says it is seven days, the same as applies to rest areas, (the
Transportation Code). The Government Code provides that regulations can be adopted
for the beach.
Melvin Choloupka suggested campers obtain dated permits at Larry's Store with Larry
and the County splitting the fee.
The constable for the Magnolia! Alamo Beach area is Greg Falcon.
Mr. Zeller said the County can regulate the beach as they like but exactly what the
County wants needs to be determined. Commissioner Balajka said just past the
breakwater is private property. Mr. Zeller said the beach is owned by the State. High-
water mark defines a beach.
Larry Hawks said people are donating for the sewer dump; the money is split between
Magnolia Beach Fire Department and the Matjorie Tewmey Fund.
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Mr. Holmes said most trash is from the beach residents and not travelers. Ms.
Dworaczyk said the amount of trash is a big issue. A lot is from the beach residents but
also from other beaches and even from Port Lavaca residents. Gwen Salyer thought there
should be an enforced penalty regarding the garbage issue. We turn people in but nothing
happens. Complaints are filed with the Justices of the Peace. People dumping sewage
should be a main concern. Commissioner Balajka said there is already a law for that.
Mrs. Salyer said a lot of beach residents are dumping sewer on the ground. The Victoria
Health Department does not come for two or three months. Judge Marshall advised
persons who call the Health Department to also call her office and she will follow-up.
Melvin Chaloupka said people will want drinking water and a garbage can for the permit
fee.
Commissioner Finster does not want to compete against private enterprise.
Mrs. Dworaczyk mentioned the problem with dogs. Commissioner Galvan asked people
to call his office after calling Animal control for a follow-up.
Gwen Salyer mentioned the burning of construction materials, nails, leaves etc. being a
problem. Commissioner Balajka said complaints for this should be filed with TNRCC.
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Commissioner Floyd said if we go to a required permit, how does this relate to a county
resident who camps. The group replied it is the same.
Commissioner Finster mentioned the problems at the Port O'Connor Pavilion.
Sheriff Browning receives complaints that beach cabanas are always taken.
Gwen Salyer thought we should try to cater to the campers who are only here for a short
time as they contribute to the economy.
1.35