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2002-04-11 REGULAR APRIL TERM HELD APRIL 11, 2002 e THE STATE OF TEXAS 9 COUNTY OF CALHOUN 9 BE IT REMEMBERED, that on this the 11th day of April, AD., 2002 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10: 00 AM., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to-wit: Arlene N. Marshall Roger C. Galvan Michael J. Balajka H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner, Pet. 1 Commissioner, Pct. 2 Commissioner, Pct. 3 Commissioner, Pet. 4 Deputy County Clerk Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge of Allegiance. e PUBLIC HEARING TO AMEND THE YEAR 2002 BUDGET Judge Marshall opened the public hearing to amend the year 2002 Budget at 10:01 AM. BUDGET AMENDMENTS - VARIOUS DEPARTMENTS - DISTRICT ATTORNEY - CONSTABLE PCT #2 - JAIL (2) - COUNTY AUDITOR - COUNTY JUDGE - EMERGENCY MEDICAL SERVICES - WASTE MANAGEMENT - R&B PCT #4 - SHERIFF - TRANSFERS - NEW JAIL BUILDING CAPITAL PROJECT - MOLD REMEDIATION CAPITAL PROJECT - EMERGENCY MANAGEMENT - PCT #3 BUILDING CAPITAL PROJECT - DISTRICT ATTORNEY - SHERIFF/JAIL - PORT LA V ACA FIRE PROTECTION - R&B PCT #4 - JAIL - EMERGENCY MEDICAL SERVICES - DISTRICT ATTORNEY The following Budget Amendments were read by Cindy Mueller with the County auditor's Office. There being no objection from the public, the County Judge closed the Public Hearing at 10:09 A.M. e A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the previously read Amendments, numbered 1 through 23, be approved. In discussion, Commissioner Balajka questioned Amendment #23 saying originally on this position, the Court agreed that there would be no County funds. Mrs. Mueller replied the whole amount is paid by the grant. Judge Marshall asked what the invoice on Amendment # 19 was for. Mrs. Mueller said they are bills from 2001 for equipment which was sent to the City by mistake and they refused to pay it. Vote on the Motion: Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 16 NQ..w 17 BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: VARIOUS DEPARTMENTS DATE: 1/30/02 BUDGET FOR THE YEAR: 2002 ACCOUNT NAME DEPARTMENT NAME JUVENILE COURT 1000-500-51920 GROUP INSURANCE COUNTY CLERK 1000-250-51920 GROUP INSURANCE COUNTY COURT-A T-LAW 1000,410-51920 GROUP INSURANCE COUNTY JUDGE 1000-260-51920 GROUP INSURANCE Total for GENERAL FUND 1,404 CREATE ACCT REQUIRED BY PAYROLL (PRORATED BY DEPT ACCORDING (360) TO SALARY AMOUNT) (372) (672) o illRllIl_ o APPROVED APR 1 1 2002 e e e e e e BUDGET AMENDMENT REQUEST ;( REASON INVESTIGATOR TO BE CLASSIFIEO AS LAW ENFORCEMENT RATHER THAN CLERICAL Total for GENERAL FUND ~~tl .f]1f~!nl~ NET CHANGE IN TOTAL BUDGET APPROVED APR 1 1 2002 18 BUDGET AMENDMENT REQUEST NEW Total for GENERAL FUND __~---~!iiIIiI!lI NET CHANGE IN TOTAL BUDGET 19 AMENDMENT AMOUNT 38 REQUIRED BY PAYROLL (38) o APPHOVED [,: 1 1 2OO2l 3- e It e e e Lf BUDGET AMENDMENT REQUEST NEW o APPROVED APR 1 1 2002 zo /e ~ II BUDGET AMENDMENT REQUEST II To: Calhoun County Commissioners' Court yo:J (Department making this request) From; Date: J-/I-O)...- I request an amendment to the 02.0-0 J-; budget for the (year) following line items in my department: GL Account # Account Name Amendment Amount Reason ---~------------- ~JtV;6 ~ i~\J -10150 I 'I, ~-~~i,!dJ) ~ii:H-~-~;:--- ----i;;:~~--- , r!\~r~~ e . t..pDf:'lO\fr'=O . ~ I I ~ 'vi f_ ~ APR 11 2002 J= Net change in total budget for this department is: Other remarks/justification: $ -0- ------------- ------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head; e Date of Commissioners' Court approval: Date posted to General Ledger account(s): 21. e e e BUDGET AMENDMENT REQUEST NEW -> Total for GENERAL FUND ~-_._~~ NET CHANGE IN TOTAL BUDGET o o ~PFiO\li::D-~ APR 1 1 2002 to 22 BUDGET AMENDMENT REQUEST e ') NEW AMENDMENT AMOUNT 15.999 AS NEEDED FOR PAYROLL PROCESSING. (15.999) Total for GENERAL FUND M~m.'t1:; ',- - '{Km,x;,\', .. ~.' i~o/;,o.:e NET CHANGE IN TOTAL BUDGET Z3 o APPROVED e APR 1 1 2002 . e e e e II BUDGET AMENDMENT REQUESTII To: Calhoun County Commissioners' Court ~~~~~ '\o'~Gu.J (Depa tment making this request) From: Date: J ~ (~ -0 J--- ~ I request an amendment to the ~OO;;;L- budget for the (year) following line items in my department: GL Account # Amendment Account Name Amount -r--------------- ------------- o~ rOvd-~t 100 I OJO-://E,- 7c:Jl'50 Net change in total budget for this department is: Other remarks/justification: $ ====L9.9===== Reason APR 1 1 2002 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ':>,1 ......." BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: WASTE MANAGEMENT DATE: 2127102 BUDGET FOR THE YEAR: 2002 Total for GENERAL FUND _~","~Il!"="","""'o~",,,,,,,,,,,,,.M~ 1:r;~M'~~'9!.~.:a~~~wr:;t~t,J NET CHANGE IN TOTAL BUDGET 378 APPROVED APR 1 1 2002 Z5 e q e e e e e BUDGET AMENDMENT REQUEST J 0 NEW Total for GENERAL FUND NET CHANGE IN TOTAL BUD AMENDMENT AMOUNT 376 CREATE ACCOUNT REQUIRED BY PAYROLL (376) o APPROVED APR 1 1 2002 26 Z7 BUDGET AMENDMENT REQUEST ('hJ AMENDMENT AMOUNT '::> '" 5,539 > o APPROVED -- APR 1 1 2002 e t I e e ~ e e e BUDGET AMENDMENT REQUEST Id- REASON ADDITIONAL SERVICES-THE FACILITY GROUP- EVALUATE ENTIRE COURTHOUSE 1,367 ADDT'L AMT NEEDED-ORIGINAL AGREEMENT WITH THE FACILITY GROUP NEW 1000-800-98061 TRANS.TO CAP.PROJ.-NEW JAIL BUILDING APR 1 1 2002 28 13- BUDGET AMENDMENT REQUEST 29 AMENDMENT AMOUNT 1,367 ADDITIONAL AMOUNT NEEDED FOR AGREEMENT (1,367) AUTHORIZED BY COMM, COURT 9/28101 o ~ o i-JrHUV -0 e APR 1 1 2002 e e e e BUDGET AMENDMENT REQUEST 1<; NEW T CHANGE IN TOTAL B ET o o APPROYsp APR 1 1 2002 30 rlHt'< 1<:: - ~J: . ~.i'c ."" i";~1 <.HLt<....., <.v t.,..."" ,."', ~. ~Jf~ ~ (/aI/zOttn"(J~~$<<b~ A~ch~JD .. . , -to NO. 1'1 e February 28. 2002 Mr. Bill Gamos The Facility Group Justice Division 8800 NW 112 Street, Suite 350 Kansas City. MO 64153 v.Ta Te1efax No. 770/437-3939 Dear Mr. Gamos: e The CommisSioners' Court met this morning and accepted YOU!: proposal for additional services to include evaluation of our entire cOurthouse In the amount of $59.796.00. I have been authoriZed by the Court to sign YOUJ: contract for sen1ces in concurrence With the proposed scope of work outlined in yoU!: letter of January 22, 2002. I know Mr. Bauer will be awaiting your call to schedule your next visit to Calhoun County. We look forwan::! to receiVing yoU!: reports on our jail and courthouse. Sincerely yours, ~/(.JX~~ Arlene N. Marshall Cc: COmmissioners Mr. W. H. Bauer. Jr. e 211 South Ann Street, Suite 304. Port Lavaca. TX 77979 Phone 361.553-4600 Fax 361-553-4444 e-mail:calhoun@tisd.net www.tisd.l!etl-calhoun 31 C'l , Q, 1'1 J 0 J D. c r- o III '" OJ ( III lJl ~ CD '" _1: N .!>> ~t ~~ "'. :;" -'c- .~~ .J~ cr~ l) ~ fTJ,Q.: ;;, I. ~ N M -2'::r- Q ZL.. Rcvl..d Fcc Prop...l for AdditiolUl' Seme.. for Calho... COUDI)', Teu. E,timlltd Jlbun F..J.d JUlrtt'. COl.t Support ProrM.loall Servlc.. Mia_err 'hnur Arehlt.<l E!l~..tr E.tlmator Starr Olk... Tor.1 Klek-OII..d Mantl1lY PtoJ..tM..a... I 1 U 16 ~6 I. Anenmtu1 orCurrtnl .ad Fllturl' Spwct' Nl'f"cb 0 A. Surve)>', 16 16 n a. Inu:rvlcWl 14 H C. PbDll\'\ 4 8 \2 D. Tabubliolt.ll'ld MlIt)'sis 24 8 J2 Subia". 61 lZ ICC II. Auellm.nt_r ExJ.dnt C.urthou" lluUdlnt C A. Enzineuina M'C$!;meDt 4 4 8 4 2 D. ED'YirODmmllllI\1JlellJmmI' .Aba!emeo.l'lao 4 4 B 4 16 36 C. AJc:hikchltll f ADA Asse"roc:of 1 12 4 lJ D. SlrUtturel AlJl:slITlem 2 4 8 4 18 E. PbotO:ll 4 4 8 Subtor.. 16 14 :4 1. 16 lO_ In DJwtonmt'nt .n4 "nl""sil ofF.elll*" OlllldDns 16 16 4 J6 IV. CIUuIl'uctJonl Re-DI)"aUu COon S,Jimarl:t ! ! 14 4 41 1>rlft RlpDrt 16 16 Jl Find R.porl wnd PrntnlMi"n I 24 8 16 56 Total lIou rJ 16 :0 96 41 24 160 31 611 Fu per Hour S190 SIOO SilO $90 SI00 lSS PC Sublo',' for Proleut.... Sere<<, $) I}lQ $14 100 SIO 560 $4 }20 12400 SI.IOO $2 J60 ~56 480 Tunl and Olb.. E1D...<1 O".lllY Unlu UnltC.,1 Total Airfue } 1rips@ 5466 SI.J98 Lod&in: 6 niSh,,@ 75 45Q MeoIr 11 dAl"'@ ,5 420 Mileag.e JOO <lliles@ OJI 248 Tclcphooc I Mill 10C C~.in. J Frinl"" 600 Subtotll lor Tranl.pd Otb.. E....... $3.31 Tol.1 Probct COlt! (PToteu;o:c81 Service... Tnvel, Ind Other hpcnses Combined) 559 796 rl'brvI'Y 11,1001 ~ THE FJ'L1U1l' GR~Ua -e--- e e----. rrs~GET AMENDMENT REQUEST II /6 e To: Calhoun County Commissioners' Court ~~:1~f\^^",~Nv,Nk (Departm nt makin this request) From: 3~ ~-O')..J Date: I request an amendment to the c:lO(J'JJ budget for the (year) following line items in my department: GL Account # Amendment Account Name Amount Reason ------------------ ------------- ------------------- r(A/-i- ,~wJ ~=y, ~~ ' JNJ>Ll 10 \.vi-- d}' Co. ~401) - 1)(')1 ~A;.JJ' fm: f;:R!~ -1t- IO~5:1) e Ny j,O{)CJ-ool-i{JISD I 0 ~ 0 -(., 3v - iC)~210 APPRQ\ lOB-- v'- APR 1 1 2002 Net change in total budget for this department is: Other remarks/justification: $ -0- ------------- ------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: e Date of Commissioners' Court approval: Date posted to General Ledger account(s): 33 e e e BUDGET AMENDMENT REQUEST 10 NEW BUILDING ENGINEERING SERVICES AMENDMENT AMOUNT REASON (5,000) CREATE ACCOUNT TO PROPERLY 5,000 CHARGE ENGINEERING Total fo1' FUND 0 J;.--~~~il!lB'~_ NET CHANGE IN TOTAL BUDGET 0 APPF10VED I APH 11- ~01 -] 34 BUDGET AMENDMENT REQUEST e 17 REASON ON ORIGINAL 2002 BUDGET REQUEST FORM; INADVERTENTLY OMITTED FROM FINAL 2002 BUDGET NEW c~~ e AI:JP~10VED -----.--" APR 1 1 2002 e 35 ~ e e e BUDGET AMENDMENT REQUEST [ ~ 1000-180-51650 1000-180-51965 1000-760-51650 1000-760-51965 1000-001-43175 TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: SHERIFF. JAIL DATE: 3/26102 BUDGET FOR THE YEAR: 2002 JAIL S.T.E.P. WAVE GRANT PAY BENEFITS PAID BY GRANT SHERIFF ST.E.P. WAVE GRANT PAY BENEFITS PAID BY GRANT REVENUE FEDERAL GRANT-S.T.E.P. WAVE 499 114 (678) Total for GENERAL FUND o __1 o NET CHANGE IN TOTAL BUDGET" 53 12 APPROVED APR ~~J 36 Apr 03 02 11:57a Cit~ of Port Lavaca 552-1165 4-01-202 10,32AM FROM CAU-IOUN CO. AuD ITCP 361 553 .:1614 P.l IlUDGET AMENDMENT REQUEST TO: CAl "TV COMMISSfONeRS' COURT FROM: FIRE PROTl:C K>N-PORT LAVACA DATe; 411/02: 8 E1FOR1HEYEA~ ~2 . ,... . .._-......-.-..-,'.'_.". . '". .,' .-......_..,:..'''''~;."... - . -''''~'''''''''. AMEHDM NT REAS 2001 WALMART INVOICES SUBMITTED TO CfTY FOR ~AYMENT_ CITY DENIED BEcAUse BIlLED TO COUNTY. Pl.US LATE FEES. AC G New 1000-.$10-63980 SUPPU . :.~:8';:.. :..,:':; ',':,':',' ".:~7'~': Tot.lfM GENERAL RJND ;~%X":~~WF~!.T:~1~;.: ;.~l~;~~~~~df'i.~Aiu1i;f:;I~)::L:~:, :~:f ;;>;~,L.2~': .2;.:;~:>.:": ..>;. x~~ SlgI"dJlur'e Of OfficililVDepartn"lant t-4eaa J\ r.) p. ;..., 0;:~-F-- D. - \f 1',\../\1--, [eR_: I ~;2l 37 p.2 {q e e e e e e .1-0.1-202 3,29PM FROM CALHOUN CO. AUDITOR 361 553 .161.1 BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT mOM: ROAD & BRIDGE peT NO.4 DATE: 414102 BUDGET FOR THE YEAR: 2002 GL ACCOUNT NO. 2744-999-53510 NEW 2744-999-63530 ";~;if1~;~jfaj_0}~~t~1;?~~~~:iI~~ !;~~r;:;~",~~!i!?,--:~"~,~-""..,,.:..,,..,-,-.y.~f'~'1' ':':":"~:'''"'~;i!~::. ,.. _.,. .... ,.", " _". .. ""~. j~'!r.'l'.!;'~I~l~f1~:I!II:~;I~i\lr';;iIP:lf.'.li:'+i ,!J""Gi..'f~ti.',i; ~r .~:l~r"I"~!~'!.g;~~~lldt~IIi:r!'~~"~i!ill1:.'it_~.:,l !Ji::1~i':i!if~':!'~i! ::,'l::.,':;!\I:.~,..~:~,~::~~:.~,~~:~~~/,:_ ,"'I ~-'-;'-":"'~:t. ~ ~ . ~ , ~',' .<:..... 't,;':\'i~,~:\,:,~-:.,,:,\~:,;:,~:::...t:;::"ll':',\ NET CHANGE IN OTAL BUDGET !! c.-- SIGNATURo OF oLoCTOD 0 ICI DEPARTMENT HEAD P.l dO ~~:c: APPROVED FWOl 38 4-04-202 11 ,50AM FROM CALHOUN CO. AUDITOR 361 553 4614 e :1 I. ... . .... P.1 ~BUDGET AMENDMENT REQUEST~ ~I To: Calhoun County Commissioners' Court From: /)o..~ (Department making this request) Date: Lf-Lf-oJ.-- I request an amendment to the .to OJ-.- (year) department: budget for the following line items in my GL Account # ------------- --------- -------- ------------- ------------------- Account Name Amendment Amount Reason ~. I~G-to{ 2ll 0 I ~ G - r;;JiI~o IJ10() -JO ~~~~ .G~) 0* (I )100) --.JC1 " -y~ -t ol'd-, f<f\.J fl.a.Nvv1~nl:fl) ~ e ArM Net change in total budget for this department is: Other remarks/justification: $ -0- ~:!!:=========I:I== I understand that my budget cannot be amended as requested until Commissioners' Court approval is obta. Signature of official/department head -----...--.. e Date of Commissioners' Court approval: Date posted to General Ledger account(s): 39 e e e ~BUDGET 1.HENDMENT REQUEST II To: Calhoun County Commissioners' Court From: EMERGENCY MEDICAL SERVICES (Department making this request) Date: 4/11/02 I request an amendment to the 2002 (year) following line items in my department: budget for the GL Account # ------------- Amendment Account 'Name Amount Reason ------------------ ------------- ------------------- EXPENDITURES-SEE ATTACHED WORKSHEET REVENUES-SEE ATTACHED WORKSHEET SET UP 2002 FMS BUDGET $658676 1$218429) REDUCE TRANSFERS TO MEMORIAL MEDICAl CFNTFR /.1, p,.:Jr:;(')\ / i=D _ v.. M'R 2002 Net change in total budget for this department is: Other remarks/justification: c7:2 $ =h~=~4l:======INCREASE IN GENERAL FUND BALANCE I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger accQunt(s): 40 CALHOUN COUNTY EMERGENCY MEDICAL SERVICES e 2002 BUDGET , FUND NUMBER AND NAME: DEPARTMENT NUMBER AND NAME: !ACCQUNJ?; frJUMBERW 51565 DIRECTOR $ $ 51567 ASSIST ANT DIRECTOR $ $ 51570 SALARIES-ON CALL $ $ 51574 SALARIES-PART TIME $ $ 51576 SALARIES-REGULAR $ 137,468 $ 51579 SALARIES-VACIHOLISICK $ 49,661 $ 51610 SALARIES-oVERTIME $ 85,679 $ 108,166 TOTAL SALARIES $ 322,172 $ 361,906 51910 FICA $ 24,646 $ 27.686 51920 GROUP INSURANCE $ 35,245 $ 87,134 51930 RETIREMENT $ 17,564 $ 33,114 51940 WORKMEN'S COMPENSATION $ 2,668 $ 17,726 51950 UNEMPLOYMENT $ 377 $ 1,665 53020 SUPPLIES-OFFICE $ 17 $ 2,562 53610 SUPPLIES-BUILDING $ $ 525 53917 SUPPLIES-FORMS $ $ 1,000 53947 INSTRUMENTS $ $ 9,912 53948 INSTRUMENTS-MINOR $ $ 1,000 53980 SUPPLIES-GENERAL $ 8,623 $ 16,477 60645 FREIGHT $ 255 $ 673 60890 NR COLLECTION COSTS $ 29.786 $ 17.474 61080 CONTINUING EDUCATION $ 811 $ 4,669 61710 REPAIRS-DEPARTMENTAL $ $ 2,928 62888 MEDICAL DIRECTOR INSURANCE $ $ 62890 INSURANCE $ 21,000 10.476 $ 10,524 e 63220 LEASE RENTAL $ 5,500 2,382 $ 3.118 63500 MAINTENANCE CONTRACT $ 13,000 3,670 $ 9,330 63530 REPAIRS-INSTR\MECH $ 20,020 6,927 $ 13,093 63920 MISCELLANEOUS $ 1,000 945 $ 55 64281 OTHER EXPENSES/DIETARY $ 500 $ 500 64400 OUTSIDE SERVICES $ 2,000 1,000 $ 1,000 66192 TELEPHONE UTILITIES $ 5,456 2,268 $ 3,188 66505 TRAVEL, DUES, SUBSCRIPTIONS $ 4,872 837 $ 4,035 66590 UNIFORMS $ 6,555 356 $ 6,199 66600 UTILITIES $ 12,960 5,868 $ 7,092 67120 FUEL. OIL & SERVICE $ 20,000 5,979 $ 14,021 TOTAL $ 1,141,397 482.770 $ 658,626 001-44395 FEES-EMERGENCY MEDICAL SERVICE $ 417,001 198,572 $ 218.429 NET COST $ 124,396 284,199 $ 440,197 . GROUP INSURANCE CALCULATED (/I $10.251 PER EMPLOYEE TIMES 17 EMPLOYEES. COUNTY EXPENSE SHOWN AS 112 OF 5174,267 OR SS7,134 FOR YEAR 2002. .. COLLECTION COST CAlCULATED AT 15% OF GROSS REVENUE FOR HOSPITAl BUDGET AND 8% OF GROSS REVENUE FOR COUNTY BUDGET. EXPECTED FROM BIO CONTRACT. ... FEES,EMERGENCY MED!CAL SERVICE FOR COUNTY ESTIMATED AT 110% OF AMOUNT COLLECT BY HOSPITAL EXPECTED FROM BID CONTRACT. CQUN~'BENEFITS:~ AM, N ~,TO;4 FICA $ 361,906 7.65% $ 27,686 RETIREMENT $ 361,906 9.15% $ 33,114 GROUP INSURANCE $ 10,251 17 $ 174,267 WORKMAN'S COMPENSATION $ 325,851 5.44% $ 17,726 UNEMPLOYMENT $ 361,906 0.46% $ 1,665 TOTAL $ 254,458 . GROUP INSURANCE CALCULATED@510,251 PER EMPLOYEE TIMES 17 EMPLOYEES. COUNTY EXPENSE SHOWN AS 1/2 OF 5174,267 OR 587, 134 FOR YEAR 2002. iU$ti1li,TRANSF.ERLTOJMEM0RIAW'MEDICA~CENTER1F.:0R1EMERGENCY4MEOleAU'iSERVICESi~ TOTAL TRANSFER PER 2002 BUDGET $ 651,000 ESTIMATED EXPENDITURES BY HOSPITAL FOR PERIOD 1/1/02iHRU 6/30/02 LESS: ESTI MATEO COLLECTIONS NET EXPENDITURES BY HOSPITAL TRANSFERS TO HOSPITAL BY COUNTY FOR PERIOD 1/01/02 $ (121,000) CREDIT FOR CARRYOVER FROM 2000 TOTAL (257,700) ESTIMATED AMOUNT OF TRANSFER TO HOSPITAL BY COUNTY FOR 2ND QUARTER FUNDS AVAILABLE FROM BUDGETED TRANSFERS 503,501 e 41 e e e NEW NEW NEW 1000-001-43079 1000-510-51340 1000-510-51965 1000-510-51910 1000-510-51930 1000-510-51940 1000-510-51950 1000-510-66510 NEW BUDGET AMENDMENT REQUEST d3 STATE GRANT-VICTIM ASSISTANCE ON-SITE VICTIM ASSISTANCE COORDINATO BENEFITS PAID BY GRANT SOCIAL SECURITY RETIREMENT WORKERS COMPENSATION FEDERAUSTATE UNEMPLOYMENT TRAVEUTRAINING-VICTIM ASST GRANT (25,133) SET UP BUDGET FOR GRANT 15,395 (905.54"17 PAY PERIODS 4/30-12/31/02) 1 (NEEDED FOR ACCOUNTING ENTRIES) 1,178 1,409 79 71 7,000 Total for GENERAL FUND o NET CHANGE IN TOTAL BUDGET o --------- APFHOVED M'R - J~ - !cXJl J ,,~) .Lt,lf...l e e CALHOUN COUNTY, TEXAS e Unposted Budget Transactions ~ 2002 REVENUE AMDMTS 4/11/02 HEARING 8UD205 - BUDGET AMENDMENTS FOR 4/l1l02 PUBLIC HEARING Fund Arne... EffDate Code Fund Title No. Transaction Description DcptTitle GL Title Increase Decrease Grant Title 4/1112002 1000 GENERAL FUND II CREATE ACCOUNT FOR REVENUE RECOVERlES-lNSURAN... 5,539.00 NO GRANT INSURANCE SEITLEMENT REPAIR 4/11/2002 1000 GENERAL FUND 15 REIMBURSEMENT REVENUE FEMA TRAVEL 401.00 NO GRANT RCVD FOR COURSE REIMBURSEMENT 2/1/02 4/1112002 1000 GENERAL FUND 18 CREATE ACCOUNTS REVENUE FEDERAL 678.00 NO GRANT FOR GRANT GRANT-S.T.E.P. WAVE 4/11/2002 1000 GENERAL FUND 22 SET UP 2002 EMS REVENUE FEES-EMERGENCY 218,429.00 NO GRANT BUDGET MEDICAL SERVICES 4/1112002 1000 GENERAL FUND 23 SET UP BUDGET FOR REVENUE STATE GRANT-VICTIM 25,133.00 NO GRANT GRANT ASSISTANCE -~--- Total GENERAL FUND 250,180.00 0.00 1000 APPROVED -- -- Report Total 250,180.00 0.00 APR 1 I 2002 Pag!::! ~ <1'. Date: 4/11102 0952;36 AM ~ CALHOUN COUNTY, TEXAS o:t Unposted Budget Transactions - 2002 EXPEND.AMDMTS 4/11/02 HEARING BUD20$ - BUDGET AMENDMENTS FOR 4111102 PUBLIC HEARING Fund Arne... Eff. Date Code Fund Title No. Transaction Description DeptTitle Gt Title Increase Decrease Grant Title 4/1112002 1000 GENERAL FUND 01 PAYROLL PRORATES COUNTY CLERK GROUP INSU NO GRANT GROUP INSURANCE ACCORDING TO SALARY AMOUNT 411112002 1000 GENERAL FUND 01 PAYROLL PRORATES COUNTY JUDGE GROUP INS 672.00 NO GRANT GROUP INSURANCE ACCORDING TO SALARY AMOUNT 411112002 1000 GENERAL FUND 01 PAYROLL PRORATES COUNTY 372.00 NO GRANT GROUP INSURANCE .COURT-AT-LAW ACCORDING TO SALARY AMOUNT 4/1112002 1000 GENERAL FUND 01 PAYROLL PRORATES JUVENILE COURT GROUP INSURANCE 1,404.00 NO GRANT GROUP INSURANCE ACCORDING TO SALARY AMOUNT 4/11/2002 1000 GENERAL FUND 02 DIFFERENCE BETWEEN DISTRICT AITORNEY WORKMENS 1,857.00 NO GRANT LAW ENF. & CLERICAL COMPENSATION RATES-INVESTIGATOR 4/11/2002 1000 GENERAL FUND 03 CREATE ACCOUNT CONSTABLE-PRECIN... MEAL ALLOWANCE 38.00 NO GRANT REQUIRED BY PAYROLL #2 4/11/2002 1000 GENERAL FUND 03 CREATE ACCOUNT CONSTABLE-PRECIN... TRAINING TRAVEL OUT 38.00 NO GRANT REQUIRED BY PAYROLL #2 OF COUNTY 411 1/2002 1000 GENERAL FUND 04 CREATE ACCOUNT JAIL OPERATIONS JAILERS 1,732.00 NO GRANT REQUIRED BY PAYROLL 4/1112002 1000 GENERAL FUND 04 CREATE ACCOUNT JAIL OPERATIONS WORKERS COMP 1,732.00 NO GRANT REQUIRED BY PAYROLL ADJUSTMENTS 411 1/2002 1000 GENERAL FUND 0$ CREATE ACCOUNT TO JAIL OPERATIONS JAIL 1,298.00 NO GRANT PROPERL Y CHARGE MAINTENANCE/SUPPLI... LASER FAX 4/1112002 1000 GENERAL FUND 0$ CREATE ACCOUNT TO JAIL OPERATIONS CAPITAL OUTLAY 1,298.00 NO GRANT PROPERLY CHARGE LASER FAX 411112002 1000 GENERAL FUND 06 CREATE ACCOUNT COUNTY AUDITOR ASSISTANT AUDITOR 1,098.00 NO GRANT REQUIRED BY PAYROLL 4/1112002 1000 GENERAL FUND 06 CREATE ACCOUNT COUNTY AUDITOR WORKERS COMP 1,098.00 NO GRANT REQUIRED BY PAYROLL ADJUSTMENTS 411112002 1000 GENERAL FUND 07 CREATE ACCOUNT TO COUNTY JUDGE NUISANCE ORDINANCE 1$,999.00 NO GRANT FACILITATE PAYROLL ENFORCEMENT PROCESSING OFFICER Dale: 4/1 1/02 09:S3:01AM e e Page,] e e e CALHOUN COUNTY, TEXAS e l Unposted Budget Transactions ~ 2002 EXPEND.AM /02 HEARING BUD205 - BUDGET AMENDMENTS FOR 4/1 02 PU~ Fund Arne... Eff. Date Code Fund Title No. Transaction Description DeptTitle Decrease Grant Title 4/11/2002 1000 GENERAL FUND 07 CREATE ACCOUNT TO COUNTY JUDG NO GRANT FACILITATE PAYROLL PROCESSING 4/11/2002 1000 GENERAL FUND 08 ADDITIONAL AMOUNT EMERGENCY 100.00 NO GRANT NEEDED MEDICAL SERVICES 4/1112002 1000 GENERAL FUND 09 CORRECT ERROR WASTE FEDERAL/STATE 378.00 NO GRANT ENTERING ORIGINAL MANAGEMENT UNEMPLOYMENT BUDGET 4/1112002 1000 GENERAL FUND 10 CREATE ACCOUNT ROAD AND COMP TIME PAY 376.00 NO GRANT REQUIRED BY PAYROLL ,BRIDGE-PRECINCT #4 4/1 InOm 1000 GENERAL FUND 10 CREATE ACCOUNT ROAD AND ROAD & BRIDGE 376.00 NO GRANT REQUIRED BY PAYROLL BRIDGE-PRECINCT #4 SUPPLIES 4/1112002 1000 GENERAL FUND II CREATE ACCOUNT FOR SHERIFF REPAIRS-INSURANCE 5,539.00 NO GRANT INSURANCE RECOVERY SETTLEMENT REPAIR 4/1 In002 1000 GENERAL FUND 12 FACILITY TRANSFERS TRANS.TO 1,367.00 NO GRANT GROUP-EXTRA FOR CAP.PROJ.-NEW JAIL ORIG.AGRMTPLUS BUILDING CRTHSE EVALUATION 4/1 W002 1000 GENERAL FUND 12 FACILITY TRANSFERS TRANSTO CAP.PROJ. 59,796.00 NO GRANT GROUP-EXTRA FOR MOLD REMEDIATION ORIG.AGRMTPLUS CRTHSE EVALUATION 4/1 W002 1000 GENERAL FUND IS REIMBURSEMENT EMERGENCY TRAINING TRAVEL OUT 401.00 NO GRANT RCVD FOR COURSE MANAGEMENT OF COUNTY 2/1/02 4/1 W002 1000 GENERAL FUND 17 CORRECT DISTRICT ATTORNEY EQUIPMENT -COMPUTER 3,000.00 NO GRANT INADVERTENT OMISSION FROM ORIGINAL BUDGET 4/1 W002 1000 GENERAL FUND 18 CREATE ACCOUNTS JAIL OPERATIONS S,T.E.P. WAVE GRANT 53.00 NO GRANT FOR GRANT PAY 4/1112002 1000 GENERAL FUND 18 CREATE ACCOUNTS JAIL OPERATIONS BENEFITS PAID BY 12.00 NO GRANT FOR GRANT GRANT 4/1 W002 1000 GENERAL FUND 18 CREATE ACCOUNTS SHERIFF S.T.E.P. WAVE GRANT 499.00 NO GRANT FOR GRANT PAY 4/1J12002 1000 GENERAL FUND 18 CREATE ACCOUNTS SHERIFF BENEFITS PAID BY 114.00 NO GRANT FOR GRANT GRANT 4/1112002 1000 GENERAL FUND 19 2001 WALMART FIRE SUPPLIES/OPERATING 104.00 NO GRANT COUNTY PROTECTION-PORT EXPENSES INVOICES-DEPT SENT LAVACA TO CITY-REFUSED Date: 4/1 1102 09:5J:1J1AM l/J PAgc:2 ~ IJ) ~ CALHOUN COUNTY, TEXAS Unposted Budget Transactions - 2002 EXPEND.AMDM 4/lll0 G 8U0205 - BUDGET AMENDMENTS FOR 4/1 1/02 VBLl Fund Arne... EtIDate Code Fund Title No. Transaction Description DeptTitle Decrease 4/11/2002 1000 GENERAL FUND 21 TO PROPERL Y CHARGE JAIL OPERATIO 1,700.00 XEROX BILL + EST. FOR REST OF YEAR 4/11/2002 1000 GENERAL FUND 21 TO PROPERL Y CHARGE JAIL OPERATIONS 1.700.00 XEROX BILL + EST. FOR REST OF YEAR 411112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY DIRECTOR 25.891.00 BUDGET MEDICAL SERVICES 4/l112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY ASSIST ANT DIRECTOR 23.473.00 BUDGET MEDICAL SERVICES 4/l112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY SALARIES ON CALL 8,760.00 BUDGET MEDICAL SERVICES 4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY SALARIES PART-TIME 27.244.00 BUDGET MEDICAL SERVICES 4/1 1/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY SALARIES REGULAR 168.372.00 BUDGET MEDICAL SERVICES 4/1 l/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY OVERTIME 108.166.00 BUDGET MEDICAL SERVICES 4/11/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY SOCIAL SECURITY 27,686.00 BUDGET MEDICAL SERVICES 4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY GROUP INSURANCE 87,134.00 BUDGET MEDICAL SERVICES 4/] 1/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY RETIREMENT 33,1l4.00 BUDGET MEDICAL SERVICES 4/II/ZOO2 lOaD GENERAL FUND 22 SET UP 2002 EMS EMERGENCY WORKMENS 17,726.00 BUDGET MEDICAL SERVICES COMPENSATION 4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY FEDERAUST ATE 1,665.00 BUDGET MEDICAL SERVICES UNEMPLOYMENT 4/11/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY GENERAL OFFICE 2.562.00 BUDGET MEDICAL SERVICES SUPPLIES 4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY BUILDING 525.00 BUDGET MEDICAL SERVICES SUPPLlESIPARTS 4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY FORMS 1.000.00 BUDGET MEDICAL SERVICES 4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY INSTRUMENTS 9.912.00 BUDGET MEDICAL SERVICES 4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY INSTRUMENTS-MINOR 1,000.00 BUDGET MEDICAL SERVICES 4/11/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY SUPPLIES/OPERATING 16,477.00 BUDGET MEDICAL SERVICES EXPENSES 4:11/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY FREIGHT 673.00 BUDGET MEDICAL SERVICES Dllc4111/0209,SJ;OIAM e e e e e CALHOUN COUNTY. TEXAS e Unposted Budget Transactions. 2002 EXPEND.AMDMTS 11/02 H BUD205 - BUDGET AMENDMENTS FOR 4/1 1102 P LlC Fund Arne... Eft'. Date Code Fund Title No. Transaction Description DeptTitle Decrease Grant Title "~----- 4/11/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY NO GRANT BUDGET MEDICAL SERVICES 4/11n002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY NO GRANT BUDGET MEDICAL SERVICES 4/1ln002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY 2,928.00 NO GRANT BUDGET MEDICAL SERVICES 4/1 In002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY 10.524.00 NO GRANT BUDGET MEDICAL SERVICES 4/lln002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY LEASElRENTAL 3.118.00 NO GRANT BUDGET MEDICAL SERVICES 4/lIn002 1000 GENERAL FUND 22 SET UP 2002 EMS . EMERGENCY MACHINE 9,330.00 NO GRANT BUDGET MEDICAL SERVICES MAINTENANCE 4/lln002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY MACHINERYIEQUIPME... 13,093.00 NO GRANT BUDGET MEDICAL SERVICES REPAIRS 4/11/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY MISCELLANEOUS 55.00 NO GRANT BUDGET MEDICAL SERVICES 4ill/2002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY OTHER/DIETARY 500.00 NO GRANT BUDGET MEDICAL SERVICES 4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY OUTSIDE SERVICES 1,000.00 NO GRANT BUDGET MEDICAL SERVICES 4/lIn002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY TELEPHONE SERVICES 3,188.00 NO GRANT BUDGET MEDICAL SERVICES 411112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY TRA VEUDUES/SUBSCR... 4.035.00 NO GRANT BUDGET MEDICAL SERVICES 4/1112002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY UNIFORMS 6.199.00 NO GRANT BUDGET MEDICAL SERVICES 4/11n002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY UTILITIES 7,092.00 NO GRANT BUDGET MEDICAL SERVICES 4/lIn002 1000 GENERAL FUND 22 SET UP 2002 EMS EMERGENCY VEHICLE 14.021.00 NO GRANT BUDGET MEDICAL SERVICES FUEUOlUSERVICE 4/lIn002 1000 GENERAL FUND 22 SET UP 2002 EMS TRANSFERS TRANS.TO EMERGENCY 503,501.00 NO GRANT BUDGET MEDICAL SERVICES 4/11n002 1000 GENERAL FUND 23 SET UP BUDGET FOR DISTRICf ATTORNEY ON-SITE VICTIM ASST 15,395.00 NO GRANT GRANT COORDILIASON 411112002 1000 GENERAL FUND 23 SET UP BUDGET FOR DISTRICT ATTORNEY SOCIAL SECURITY 1.178.00 NO GRANT GRANT 4/lIn002 1000 GENERAL FUND 23 SET UP BUDGET FOR DISTRICf ATTORNEY RETIREMENT 1,409.00 NO GRANT GRANT 4/1 In002 1000 GENERAL FUND 23 SET UP BUDGET FOR DISTRICf ATTORNEY WORKMENS 79.00 NO GRANT GRANT COMPENSATION 4/11n002 1000 GENERAL FUND 23 SET UP BUDGET FOR DISTRICf A1TORNEY FEDERAUST A TE 71.00 NO GRANT GRANT UNEMPLOYMENT D~te:4/1If0209:S3;OIAM Page: 4 ~ e e s; ,~SEd 00.000', 00.000', 200Z I I tJdV L 031\OtiddV ONIGlIOS 0 lNV<lO ON woW, lNV<lO ON 00.000', .lN3W.1l1Yd30 ON S3:)IAH3S ONnl33NIaN3 00.L9r'l WL9['( lNV<lO ON WL9['( ONfH'lV1BN30 YlmH S113,SNYU lN3Y1DN d30 ON .LNY1IOON 00'L9('1 .unI8ISY3d 'lIVf-AOJllS .1N3WHIVd30 ON 00.000'6 WOOO'6 e WV IO:():6Q Will/to :~lla ON ONIGlIOS [vI> [ lJNI:>31HfOl1d.dY:> [t!10.L ONm33NION3 3011VH:> A 1113dOl1d ONIGlIOS m lNf10:>:>Y 3l Y311:> 91 [ lJND311MOl1ddY:> [tl~ ZOOl/11/t ONI1l33N10N3 3011YH:> A 1113dOl1d ONIGlIOS 0.1 .LNnO,:X:>Y 3.LV3}1,) 91 [ .!:)ND::nld"(O'Md'dYJ ft-/) mOl/II/v ONI01InB 11V[ 1i\3N 9ft> l:>3fOl1d 1V lldY:) 11'l10.L 10/8V6l110m AS 03zmOHlfW .1N3:YH3ll0V ONIGlIOS 11Yf M3N 110; lNf1QWV ll0av ft lJ3fOl1d 1V lldY:) 9ft> ZOOVlllv 10/8V6l110m AS 03ZI(fOHlJlV l.N3W3:n!OV !JNIOllf18 IIvr M3N 1fO.:l lNi10WV lIOOV ft l:J3f01Id 1V lldV:) 9EIS lOOUIllv 1'# l:)NI:)311d 0Nf1, vvLl 300ms ONY OYOl1 [C1Ol. SllIYd311 Sl1fY dnI 11VOV<lO-Yl3ll 1'# l:)NI:)311d 0Nf1; lNV<lO ON 00.000'6 ...3Y1dlOl>31A113NIH:)VI^I lN3Y1DfY d30 ON 3NI1 3l Y311:> OZ 300ms ONY OYOl1 vvLl lOOl/II/t SllIYd311 S3l1ddOS 11VOWO-Yl3lf 1'# l:)ND3lfd 0Nf1, lNV<lO ON 00.000'6 3OOl1lS '1/ OYOlf lN3Y1llfYd30 ON 3Nn 3l Y3lf:) OZ 3OO1l1S ONY OYOlf vvLl lOOVlllv 0001 OO'9rt'LZs WVZ9'08L aNn..! lV1EIN30 J'ElO.1 lNV<lO lSSY lNWO lNV<lOON OO.OOO'L ...:)lkONINIVlflJ13A Wl A3N1l0llY l:)ll1lSl0 110; BOOOS dO BS [Z aNn:! lV1:13N30 0001 lOOZIIIIv lNVlfO lNWO l.NV<IO ON 00.1 AS OIYd SlJ,{3N3S A3N1l0llY lJmlSIO 110; BooOS dO BS [Z 0Nf1; 1W3N3D 0001 toOu II/t ::l1l!.lltreJO :)Sl!;)l:>~ :lS'C;)l:'}uI ;)111.1 10 ;)n!.Lld~ UO!ldpJs;)Q UO!PI::SutlJl .oN ;)Il!.t pund :lPOJ :Ilea 113 '''::lIDY pun.:! ONUlV3H :)I1S0d ZO/lllv lfO, SlN3YlON3Y1Y 1.3DOOS - ,oloos ONIW3H lOllI/v S.LWGWVON3dX3 tOOz . suoqJeslrnJ.L 1;)~pn8 P:llSodun ~ SVXU 'AJ.Nno:> NnOH'lY::J CIJ e, e CALIlOUN COUNTY, TEXAS Unposted Budget Transactions - 2002 EXPEND.AMDMTS 4/11/02 HEARING BUD205 - BUDGET AMENDMENTS FOR 4/11102 PUBLIC HEARING e Fund Arne.. Elf.Dale Code Fund Title No. Transaction Description DeptTitle GL Title Increase Decrease Grant Title 4/1112002 5210 CAPITAL 14 FACILITY NO DEPARTMENT PROFESSIONAL 59,796.00 NO GRANT PROJECTMOLD GROUP-ADDTL SERVICES REMEDIATION SERVICES- CRTHSE EV ALUA TlON 4/11/2002 5210 eAPIT AL 14 FACILITY NO DEPARTMENT TRANSFERS FROM 59,796.00 NO GRANT PROJECTMOLD GROUP-ADDTL GENERAL FUND REMEDIATION SERVICES- CRTHSE EVALUATION -- Total CAPITAL 59,796.00 59,796.00 5210 PROJECTMOLD APPROVED REMEDIATION Report Totai APR 77 855,787.00 602,309.00 2002 Pajlc:6 0') o:r, Datc:411110209:53:011\M 2002 COUNTY SALARY ORDER - AMENDMENT REGARDING CRIME VICTIM COORDINATOR/LIAISON County Auditor Ben Comiskey read the Amendment to the 2002 Salary Order to set up the salary for the new position of Crime Victims CoordinatorlLiaison being paid by a grant as $905.54 monthly and $21,733 annually and to be added to the Salary Order. A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to Amend the 2002 Calhoun County Salary Order regarding the Crime Victims CoordinatorlLiaison position as stated. e In discussion, Commissioner Galvan said we agreed not to spend any County funds. Commissioner Balajka said we didn't; he had previously asked the DA when the Court accepted that grant, if we were duplicating what is already being done in the County and he said no but I've since learned it is exactly the same program and I'm concerned as to how those two will work together. Judge Marshall asked would these grant dollars be applicable to be used for our existing program. Commissioner Balajka stated there is a potential conflict. He recommended everybody be notified of this. Commissioner Floyd said we need to look at what we did at the previous court session regarding this when we granted that position. Mr. Comiskey suggested checking with the District Attorney, coordinator of the grant, as it is up to him how it is used. He can meet with the director at the Harbor to see if there is a duplication. If there is, an option would be to take the grant and reduce the county funds to the Harbor. Mr. Comiskey did not think the Salary Order is an appropriate way to handle this; it should be put back on the agenda for review. Commissioner Floyd agreed, stating we should go back to the original order as we have already accepted the grant on behalf of the District Attorney's Office. That should be corrected before we approve another salaried position. Commissioner Floyd withdrew his Motion and Commissioner Finster, his second. BIDS AND PROPOSALS - FUEL BIDS e The following bids for fuel beginning April 16, 2002 and ending May 15, 2002, were opened April 4, 2002 by Lesa Casey and Rita Miller. The County Auditor read the bids and after reviewing same, a Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to accept the bid of Diebel Oil Company as low bidder for delivered fuel and the bid of Mauritz and Couey for automated card system fuel as the only bidder. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. FOELBlD PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE-fOLLOWING FUELS TO THE LoeA TrONS INDlCA TED IN THE SPECIFICATIONS. PRlCE/GALLON X APPROXIMATE m TOTAL GALLONSfMO UNLEADED GASOLINE $ 4 J PREMIUM UNLEADED GASOLINE ';, IDi DrESEL FUEL (LOW SULFUR) $ B 0 X 4000 .'. 'li',~,'" '" ",C!t;,l../aoD X 3800 X 2500 = s2t:>C::O,oo TOTAL BID PRICE S3'1tf!f.J>b THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING APRIL 16 2002 AND ENDING MAY]5 200:t. NO PRICECIIANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. e SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRlCES QUOTED DO NOT INCLUDE TAXES NAMEaF.raaER, DfG.B7I (JIG Ce:..J;;c AOaRESS PD f',<>J( 7/ CrTY,STATE,m ~~' ~ jr'l2j 7Y 'i '14, q PHONE NUMBER: J---.2- _~__ _ PRlNT NAME SA M ~~fr'-fl--A AUTliORIZEDSIGNATUIl-E: ~/ TITLE: _f2t.f:S.;I'&. tJU- aATE C>~Ql ~:.2.. 4-'1-0:::2-- 50 51. e , FUEL BID PROPOSAL I IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO THE A IT ACHED FUEL SPECIFICATIONS, USING AN AUTOMA TEl? CARD SYSTEM, TO THE COUNTY'S SHERIFF'S DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERENCEY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION: r PRICE PER GALLON $ j, oS- UNLEADED GASOLINE MID GRADE (V/A /./l/ $ PREMUIM UNLEADED GASOLINE $ DIESEL FUEL $ I 96 LOCATION: JIIJ W. 1I"'.!TflJ ~T. (MUST BE WITHIN THE CITY OF PORT LA V ACA OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PORT LA V ACA,) THE CONTRACT WILL BE FOR THE PERIOD BEGINNING APRIL 16,2002 AND ENDING MA Y 15,2002, NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD, e SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. PRICE QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: m;;'UI2-"l ;- CUe-V / ADDRESS: P 6, e.)<. CITY,ST A TE,ZIP: !l/l..l 1700 ).40 p.u'/ TY 77770 PHONE NUMBER: ,1'>7.- 7 D 0 'f PRINT NAME: 10M AUTHORIZED SIGNATURE: J:~~. TITLE: ~Pt~(I. ft16f2.. DATE: y./3- /D1...- e I; e e e FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICA TED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE ~ TOTAL GALLONSIMO ;'0S- i $ ..199~. 00 UNLEADED GASOLINE $ X 3800 PREMIUM UNLEADED GASOLINE $ j, /<1 X 4000 $ 4S60, 00 DIESEL FUEL (LOW SULFUR) $ ;Cis X 2500 $ olJ7S". M TOTAL BID PRICE $ ID '1.2 S". () '" THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING APRIL 16. 2002 AND ENDING MAY 15, 2002, NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD, SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. "yl - r NAME OF BIDDER: 1/ I At/1M Il , C'UE'j ADDRESS: PO. /30>( /76u CITY, STATE, ZIP: (be T &"'pC/J 1\1 PHONE NUMBER: SS?_ 700 c../ PRINT NAME: -r6Ju in: AUTHORIZED SIGNATURE: d ~ TITLE: ()I"al _ fll G /L 17171 DATE: 1f/~,i!16 Z- 52 SAFETY PLAN FOR CALHOUN COUNTY EMPLOYEES Ethel Jecker, Chairman of the Calhoun County Safety Committee, presented the accident prevention plan for Calhoun county employees. e A Motion was made by Commissioner Galvan and seconded by Judge Marshall to adopt the new Calhoun County Safety Plan as proposed. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. CALHOUN COUNTY ACCIDENT PREVENTION PLAN A basic guide to developing An Accident Prevention Plan e e ~ Texas Assoc.iation ~ of CountIes 1204 San Antonio SI1tlet, Auslin. Tens 78701 Pllonc; 800i4S6-S974 53 e VISION STATEMENT Calhoun County employees have a safe environment in which to work. All others who enter that environment are provided the same safety. MISSION STATEMENT Calhoun County employees have a moral and civil duty to provide a safe work environment for themselves and their peers and will commit to this effon through teamwork and education, Accident prevention then becomes a way of life and enhances the quality oflife, e e 54 e TABLE OF CONTENTS MANAGEMENT COMPONENT..................................................... ............................................. 1 Safety Policy Statement Safety Committee Members Authority and Accountability Statement RECORDKEEPING COMPONENT....,.......... .........................,................,............................ .....4 Records and Documentation Statement Injury and Illness Data Safety and Health Surveys and Inspections Program Safety and Related Meetings Training Records Accident Investigation Equipment Inspection and Maintenance ANALYSIS COMPONENT ...........,..,...................,........,....,................,....................................... 7 Trend Analysis EDUCATION & TRAINING COMPONENT ............................................................,..................8 Training Program Development Ongoing Training Orientation Documentation e AUDIT INSPECTION COMPONENT ......................... ........,.............................,.................,...... 10 Comprehensive Surveys Safety and Health Self-Inspections ACCIDENT INVESTIGATION COMPONENT ................. ............. ........ ........ ........ .............,... ..., 12 Hazard Correction Hazard Control Engineering Controls Accident Reporting and Investigation Employee Reporting Investigation Timeline Department Responsibility Action by Commissioners' Court Employer Reporting Documentation PROGRAM REVIEW AND REVISION COMPONENT............................,...............,................. 15 Periodic Review and Revision of Program Components tit 2 55 e e e TABLE OF CONTENTS (continued) FORMS SECTION.... ,...................., ................ .,.........................,.................... ,................,........ 16 250 hour Heavy Equipment Inspection 3,000 Mile Vehicle Inspection Accident Prevention Plan Implementation Status Report Annual Review of Accident Prevention Plan Daily Equipment Inspection General Safety Inspection Hazard Communication Checklist Incident Investigation Report Inspection Checklist and Report Inspection Schedule Jail Inspection Checklist and Report Precinct Yard Inspection Quarterly Analysis Report Safety Inspection Guide Office Hazards Safety Meeting Record Safety Orientation Form Sample Recordkeeping Plan Sample Training Schedule Specialized Training Schedule Training Documentation 3 56 II MANAGEMENT COMPONENT Safety Policy Statement Calhoun County Is committed to providing a safe and healthful work environment for ail our employees and others that may work, visit, or enter our facilities. The objective of our Accident Prevention Program is to prevent accidents and minimize their consequences, and to reduce the frequency and severity of injuries. It is 0 ur policy tom anage and conduct 0 perations and bu siness in a manner that 0 ffers maximum protection t 0 all em ployees and any 0 ther person that may be affected by our operations and business, It is our absolute conviction that we have the responsibility for providing a safe and healthful work env ironment f or 0 ur people and al I 0 thers that may be affected as we conduct our business. We will make every effort to provide a working environment that is free from any recognized or potential hazard. We recognize that the success of our safety and health program is contingent and dependent upon support from the Commissioners' Court, management. and supervisors, as weil as ail employees of the county. The Loss Control Committee wiil establish avenues to soiicit and receive comments, information, and assistance from employees about safety and health. If you have any questions or concerns about employee safety and health, please contact Ethel Jecker,R.N.. Safety Council Chairman for Calhoun Countv at 361-552-9721. 4 57 e II e e ~ e e e [I MANAGEMENT COMPONENT CONTINUED II Safety Committee Members: Ethel Jecker, RN CC Health Dept. 361/55219721 PatTrigg MMC Human Resources 361/55210262 Judy Smith, RN MMC Quality/Risk 361/55210321 Garry Arnold Facilities Management 361/552-0419 Roger Galvan CC Commissioner 361/552-9242 Mark Daigle CC Chief Deputy 361/553-4651 Patricia Kalisek CC t.andfill/Recycle Ctr. 361/552-7791 Charles Crober Maintenance 361/553/4499 Sen Cominsky CC Auditor 361/553-4613 Rita Miller Administrative Secretary 361/553-4600 5 ?:;\!'-"5~'-;'''''',','~J',"'.;;'-i''-"'''''-iM!A;i''i ii1!;ili~JlilI;COMI\IIENTSC;;.; Safety Chairman Member Member Member Member Member Member Member Member Member 58 MANAGEMENT COMPONENT CONTINUED Authority and Accountability Statement The individual appointed by your county as the contact for employee safety and health issues, as identified in the Safety Policy Statement (Risk Manager, Loss Control Coordinator, or Safety Committee Member), is responsible and will be held accountable for coordinating and administrating the County Accident Prevention Plan, Some of the assigned duties include: directing the development 0 floss control policies and procedures, performing ins pections, establishing and directing the county's safety training efforts, assisting with accident investigations, acting as liaison between Commissioners' Court, other elected officials, and the Loss Control Committee, establishing safety goals and objectives, and generally directing safety and accident prevention activities The responsibility for loss prevention administration is delegated to lhe departmental safety committee members, acting in an advisory capacily to department managers and supervisors within lhe county, Some of the assigned duties include: participating in Loss Control Committee meetings, assisting with development of safety policies, conducting or assisting with accident investigations, evaluating and recommending corrective actions to prevent accidents and injuries, assisting with establishing safety goals and objectives, and conducting departmental safety inspections, The department head with the assistance of the safety committee members are responsible and will be held accountable to ensure lhat all employees in their department follow all safety and health policies, procedures, and rules established by the county. They are also responsible for administering training and guidance to employees in their departments. The immediate supervisor of the employee has the authority to reprimand and recommend disciplinary actions against employees that violate the safety and health policies of the county, Employees are responsible and will be held accountable for providing the county with a commitment to the safety and health program, abiding by the policies, procedures, rules set forth by the program, and becoming actively involved in the program to assist in providing a safe and healthful workplace for all involved. 6 59 e e e e e e RECORDKEEPING COMPONENT Records and Documentation Statement Calhoun County believes that the only valid means of reviewing and identifying trends and deficiencies in a safety program is through an effective recordkeeping program. The record keeping element will be essential in tracking the performance of duties and responsibilities under the program. The county will implemenl and maintain an active, up to date recordkeeping program, Injury and Illness Data Ethel Jecker, RN. Safety Council Chairman, will maintain records of all work-related injuries and illnesses to employees. Copies of the records will be sent to the county's Claims Coordinator's office. The following records apply only to work related injuries and illnesses. Applicable forms or records: . Employee injury report (if applicable) . TX Workers' Compensation Commission form TWCC-1, Employer's First Report of Injury . Accident log . List any additional forms that may apply to this section, Safety and Health Surveys and Inspections Program Ethel Jecker. RN. Safety Council Chairman, will maintain and review records of all safety audits and inspections that are conducted within their respective areas. Applicable forms and records: . Comprehensive safety survey reports as well as records to document action taken to correct identified deficiencies . Monthly precinct barn inspections . Monthly office inspections . Monthly jail inspection All inspection information will be retained in the department where the information originally generated. The retaining period will be according to the recordkeeping plan. 7 60 e RECORDKEEPING COMPONENT CONTINUED Safety and Related Meetings Ethel Jecker, RN, Safety Council Chairman, will maintain accurate records of all proceedings associated with the safety and health program of this county, Applicable forms and records: . Agendas, minutes, records, and data, including training information used during safety meetings or other gatherings in which safety and health issues were discussed. . These records will include the name of the recorder, date, a list of attendees, details of the topics discussed, and action or corrective measures suggested, recommended, or implemented. . Employee injury report . First report of injury . Accident investigation forms . Witness reports . Supporting data including photographs, sketches, maps, etc. . Plan of corrective action and records of corrective action or preventative measures implemented e Ethel Jecker, RN, Safety Council Chairman, will keep a record of all proceedings, as well as appropriate management or other designated staff actions effecting the safety and health program, A recorder will be designated as responsible for keeping minutes or records at each meeting. During each subsequent meeting, the record of minutes for the previous meeting will be reviewed, discussed, and resolved. Training Records Ethel Jecker, RN. Safety Council Chairman, will document and maintain records of all safety and health-related training. Applicable forms or records: . Sign in sheets . Copies of materials distributed during the training session All safety and health related training provided to employees of this county will be documented. This documentation will be maintained as proof of attendance and reviewed to assist in determining the need for additional or repeated training for employees on an individual basis. Records and documentation of training will include: the presenter's name, date of training, topic or subject, printed name and signature of all participants. The person providing the training is responsible for generating the documentation. The training record will become part of the employees' permanent training file and will be maintained By Ethel Jecker. RN, Safety Council Chairman, e 8 61 e e Ie I RECORDKEEPING COMPONENT CONTINUED Accident Investigation All accidents and near miss incidents resulting in injury or illness to a person, property damage of any magnitude, or the potential for either, will be Investigated and documented, Ethel Jecker, RN, Safety Council Chairman. will ensure proper records and documentation of all accident and incident investigation activities are maintained and reviewed according to the Accident Investigation Component. Equipment Inspection and Maintenance Ethel Jecker, RN, Safety Council Chairman, will maintain records and data pertaining to equipment inspection and maintenance programs performed at or with each facility, Appiicable forms and records: . Daily vehicle inspections . 3000 mile car, patrol car, and pick up truck inspections . 250 hours heavy equipment inspections Accurate records will be maintained involving all routine inspections and maintenance procedures performed on equipment for the county. This documentation will be reviewed by those responsible for maintaining equipment. The documentation will be utilized to determine an effective, ongoing equipment maintenance program and to ensure compliance with regulations that require inspections on certain equipment. 9 62 ANALYSIS COMPONENT Trend Analysis The Safetv Committee of Calhoun Countv will review and analyze all records and documentation pertaining to the safety and health program. This review will be conducted on a quarterly basis. The analysis will focus on hazard analysis and recognition of developing trends, Trend analysis will identify recurring accidents and near miss incidents resulting in or potentially involving injury, illness, and/or property damage. The analysis will also recognize repeatedly identified hazards/violations needing corrective action to establish which program component is failing; therefore, allowing the hazard to exist. Commissioner's Court, will provide information and recommendations for corrective measures for trends developing in designated areas. Information regarding recommendations will be part of the regular safety meetings, Employees will be made aware of developing trends and hazard exposures as they are recognized. Commissioners' Court will implement corrective measures at each location until cause factors have been eliminated or controlled, All Immediate supervisors will provide analysis information of their respective departments to the Ethel Jecker. RN, Safetv Council Chairman, for the development of the monthly analysis report for Commissioners' Court. The Claims Coordinator maintaining the accident log will utilize all injury and illness documentation, The log will be utilized to prepare the monthly report to Commissioners' Court. The report will be made available during the last Commissioners' Court meeting of the month. 10 63 e e e J e e e EDUCATION & TRAINING COMPONENT Training Program Development Calhoun Countv is committed to providing safety and health related orientation and training to all employees, Contractors Safetv Council of the Texas Mid-Coast Inc, will develop, implement, and maintain a safety and health orientation and training program. The purpose of the training element is to educate and familiarize employees with safety and health procedures, rules, and work practices of the county, The county will require involvement and participation of all department heads, supervisors, and employees. Furthermore, the county will support the orientation and training program by allocating funding, staff, resources, and time to develop and implement this element of the program, Ongoing Training The training subjects, materials and the training schedule will be developed utilizing site specific, potential hazards, accidenl and incident information data, and safety training analysis. All employees will receive monthly safety training. The date and topic of the training will be posted as part of the training schedule for 2002, The county should include the training schedule as part of the Accident Prevention Plan, All employees assigned to attend a training session must demonstrate competency and retention of the minimal acceptable information prior to returning to any job assignment Orientation The orientation training will be administered to all new employees prior to the initial work assignment and to employees assigned to new or different jobs, The orientation will consist of discussion of all county required and departmental policies. As well as job and site specific safety and health information, The orientation topics will be listed on the suggested safety orientation checklist. All new employees will be given a tour of the facility and an opportunity to pose questions to expedite the familiarization process. New employees will not be released to an individual job assignment until it has been determined by the Safety Committee, that the employee has met the minimum safety requirements. The orientation and subsequent training sessions will include, but not be limited to, the following: . Hazards associated with the work area . Hazards of the job or task assignment . Emergency procedures . Personal protective equipment . Hazard Communication (hazardous chemicals and materials) . Specific equipment operation training . Employee reporting requirements 11 64 65 e . Accident investigation (supervisors and other designated personnel) e e 12 e e e EDUCATION & TRAINING COMPONENT CONTINUED Documentation All safety and health related training administered or provided by the county will be documented with the following minimum information: . Date of training session . Instructor or Presenter . Subject matter . Legible name of attendee(s) . Signature of acknowledgement of attendance All training records and documentation will be retained within the department where they were generated. Individual training records will be maintained for the current year, pius five more years, 13 66 e AUDIT IINSPECTION COMPONENT Calhoun County has implemented a program to identify, correct, and control hazards on an ongoing basis. This program will utilize multiple resources to ensure effectiveness. Comprehensive Surveys The county has arranged for each operating location to receive a comprehensive safety and health audit by a safety specialist from T AC, at least on an annual basis. These audits will identify existing and potential hazards, no n-compliance is sues and t 0 ev aluale t he 0 verall effectiveness of the Accident Prevention Plan. Safety and Health Self-Inspections The ManaQerlSupervlsor at each location will conduct self-inspection that will cover the entire department and equipment. Some inspections will be conducted weekly, or monthly. All Inspections w ill be conducted 0 n an 0 ngoing bas Is without Interruption. Management will allocate adequate time and resources to perform the surveys. e Each location will develop and maintain inspection checklist(s) specific to the operation. The list will be developed utilizing a general inspection checklist and will be evaiuated and updated with hazards that are identified during the inspections and other pertinent data as it is acquired. Checklists will be developed as part of the periodic self-inspection process. Checklists will be used and maintained and include the name of the person performing the evaluation and the date the inspection takes place. Management upon completion will review the self-inspection checklist. All discrepancies identified during the survey will be evaluated as soon as possible. Employees must be notified of the hazards that pose an immediate threat of physical harm or property damage, immediately after the discovery of the condition, as well as of the measures or steps required to eliminate, correct, or control the hazard. Monthly Safety and Health Property Inspections will include, but not be limited to, the following: . Comprehensive survey reports and records of action taken to correct deficiencies . Monthly precinct barn Inspections . Monthly office inspections . Jaillnspections Safety and Health Equipment Inspections will include, but not be limited to, the following: . Daily vehicle inspections . 3000 mile car, patrol car and pick up truck inspections . 250 hours heavy equipment inspections e Management will review the inspection checklists and any other established documentation to ensure that a course of corrective action and timeline has been established for eliminating each deficiency. 14 67. e e e AUDIT/INSPECTION COMPONENT CONTINUED Reports generated, as a result of comprehensive surveys by T AC or other state agencies, will receive immediate attention and consideration. All hazards identified and the recommendations will be acted upon in a timely manner. All methods of addressing the issues contained in the reports will be documented in writing and a copy maintained with the survey report. 15 68 e ACCIDENT INVESTIGATION COMPONENT Management is committed to and will correct or control all hazards identified through the accident investigation or the hazard identification programs, All identified hazards will receive a timely response. Hazard Correction Whenever possible and feasible, hazards identified in each department will be corrected in order to eliminate the cause of the hazard at the source. This will include, but not be limited to, the following: . Discontinuation or removal of hazardous chemicals, materials, or substances from the workplace; . Discontinuation of use or removal of hazardous equipment until replaced or repaired; and . Correction of any unsafe act or conditions in existence, by service or training. Hazard Control When ident ified hazards cannot be eliminated, the hazard will be effectively controlled by engineering, administrative procedures, work practices, personal protective equipment, or any suitable combination of these measures. . Engineering Controls . Administrative procedures . Personal protective equipment e Accident Reporting and Investigation The immediate supervisor will investigate all work-related accidents and near miss incidents involving employees 0 r company property t 0 develop preventive measures and 1m plement corrective actions. All items on the designated accident investigation form will be addressed in detail as soon as possible following the accident/incident. The information acquired will be used and reviewed by management, supervisors, and effected employees to establish all contributing factors and causes. All county employees must follow the accident investigation policy. Employee Reporting All county employees are required to report all accidents or incidents that occurred in the scope of their employment. All accidents and incidents must be reported to the department manager, foreman, or supervisor immediately; but no less than 24 hours. An employee injury report or TWCC-1 must be file by the supervisor and provided to the claims coordinator within 24 hours, but no later than 3 days after knowledge of the accident or incident. e 16 69 I J e e e ACCIDENT INVESTIGATION COMPONENT CONTINUED Phone contact by the injured employee is encouraged, if possible, to facilitate a quick investigation before the surrounding conditions change. Telephone number to report incidents is 361/553-4614, Once notified, the immediate supervisor will begin the investigation. Investigation Timeline It is responsibility of the respective supervisor/manager/foreman to begin gathering evidence, e.g. photos, statements, etc. The severity of the accident should dictate the extent of the investigation, In some cases it may be necessary for the supervisor/foreman to investigate and report accidents or incidents where no injuries or other losses occurred. The investigation will be conducted immediately, but no later than 3 working days after knowledge of the incident. The investigation will be recorded on the Loss Control Coordinator's accident investigation report by the department supervisor. Immediately upon completion (no later than 5 days after knowledge of the incident), the report will be sent to the department head and, if applicable, copies of the final report should be forwarded to the Risk Manager, Department Responsibility The department head will review the investigation report and evaluate the contributing factors of the accident outlined in the report. The manager should take into consideration the causes of the accident and immediately evaluate his/her work area for similar problems. The manager/foreman will take immediate action to either eliminate or control the identified problems. Notification of corrections, as well as problems that cannot be corrected immediately, will be sent to the department head and Risk Manager, if applicable. Action by Commissioners' Court The Commissioners' Court will provide funding as needed to correct these hazards in an appropriate manner. The Commissioners' Court, with the assistance of the supervisor, will develop a timeline for correction by the department manager/foreman. The manager/foreman must post notice of the hazard or problem and take appropriate interim measures to prevent accidents from recurring. Employer Reporting The Claims Coordinator will report the following accidents to local, state, and federal agencies as required: . Texas Workers' Compensation Commission - fatalities and accidents involving five (5) or more injuries will be reported within 24 hours 17 70 e ACCIDENT INVESTIGATION COMPONENT CONTINUED Lost workday cases other than fatalities: . Covered employers report to the Texas Workers' Compensation Commission using form TWCC-1, Employer's First Report of Injury . Non fatal cases without lost workdays which result in transfer to another employment, require medical treatment other than first aid, involve loss of consciousness, or restriction of work motion. This category also includes any diagnosed occupational illnesses which are reported to the employer but are not classified as fatalities or lost workday cases . Sloodborne pathogen exposure within 24 hours to the Texas Department of Health, Documentation All activities and findings of the investigators will be documented and recorded for review. Accident investigation documentation will record, as a minimum, the following information, . Date and time of occurrence . Name of person(s) involved, job title, e area assigned date of birth, sex . Location of the occurrence . Nature and severity of injury or illness . Name of person( s) conducting the . Name of immediate supervisor of investigation employee . Job assignment or duties being . Speciai circumstances or encumbrances performed at time of incident . Details of how the accident occurred . Injury, part of body affected . Description of any equipment affected or . Direct cause involved . Names and comments of witnesses . Corrective action implemented or preventive measures taken (including safety and health program adjustments) . Indirect. underlying, or contributing factors (including fault or failure in safety and health program elements) e 18 71 e e e II PROGRAM REVIEW & REVISION COMPONENT II Periodic Review and Revision of Program Components CC Safetv Committee and or Ethel Jecker, RN, Safetv Chairman, or other designated representative will review, at least annually, and revise the components of the Accident Prevention Plan for effectiveness and implementation. The components of the Accident Prevention Plan will be reviewed in January each vear to Identify insufficiencies or component failure. Each component will be audited individually with the findings documented and recorded. This documentation will be used to identify trends in the program element deficiency and to track improvement modifications. This documentation will be maintained for review. Corrective measures will be taken as needed to reemphasize or restructure the Accident Prevention Plan to perform at the optimum effectiveness. Special attention will be devoted to areas and criteria that demonstrate failure in a program component, introduction of new procedures, processes, or equipment. Information will be solicited from area supervisors and employees to determine the effectiveness 0 f eac h program component, and as sistance in developing adj ustments and corrections. On a monthly basis, until the completion of the final audit, the safety coordinator designated by the county will be responsible for developing an Accident Prevention Plan Implementation status report. The report will be provided to Commissioners' Court on the last regularly scheduled Commissioners' Court meeting of each month, with copy of the report to be sent to a T AC Safety Specialist, via fax or e-mail. The purpose of this is to recognize the departments who are performing well and to encourage poor performers to improve. 19 72 73 II FORMS SECTION 20 e II e e TRAINING RECORD RESPONSIBLE COMPLETION RECORD RETENTION REPORT PERSON TIME FRAME LOCATION OF RECORDS FORM NO, TRAlNING DEPARTMENT MONTHLY I. Depar1ment (copy) 3 years A-6a DOCUMENTATION SUPERVISOR I~ week 2. Judge's office and 3. Auditor's office ATTENDANCE A-6b SPECIALIZED DEPARATMENT MONTHLY I. Department(copy) 3 years A-7 TRAINING SUPER VISOR 1ST week 2. Judge's office SCHEDULE 3. Auditor's office ORIENTATION DEPARTMENT MONTHLY I.Department (copy) 3 years A-I CHECKLIST SUPERVISOR I ST week 2.Judge's office 3.Auditor's office TRAINING SCHEDULE DEPARTMENT SUPERVISOR MONTHLY 1ST week I. Department (copy) 2,Judge's office 3 .Auditor' s office 3 years A-6 e e ~ r- e Name Date Employed Department/Precinct Assigned Type of Work Previous Work Experience and Training J HAVE BEEN INSTRUCTED IN THE FOLLOWING, WHERE APPLICABLE: o Safety policy and programs o Hazard Communication o Safety rules, general and specific to my job o Safety rule enforcement o Specific hazards of my job o When and where to report unsafe conditions or procedures DHow, when and where to report injuries o Proper work shoes and other personal protective equipment needed o Equipment operation and maintenance o List Equipment and Vehicles o Fire alarm and extinguishing equipment o Lifting and material handling o Housekeeping and personal hygiene o Care and use of tools and equipment o First Aid Training o Other specific instruction given Follow-up on employee will be observed by Supervisor's Signature Employee's Signature Date Date *Each Department Head shall have each employee complete and sign this form. Each new County employee shall complete and file this form. A-I 75 e e e _ _J SAFETY INSPECTION GUIDE Office Hazards Department: Inspected By: Date of Inspection: The purpose at this tarm is to be used as a guide to self. inspection by supervisors and safety committees. The guides to hazards on this form are general and incomplete. The inspector should expand these to lit the actual situation. Please provide recommendations for "no" answers. Well-planned safety inspections help in detecting hazards before an accident occurs. Removing hazards increases operating efficiency, because safely and efficiency go hand in hand, Before the inspection, analyze past accidents to determine specific causes and high hazard areas or operations. Give special attention to these during the inspection. 80th unsafe conditions and unsafe acts are contributing factors in industrial accidents. An unsafe condition, in addition to being a direct cause of accidents. often requires or suggests, an unsafe act. INSPECTION GUIDES YES NO RECOMMENDATIONS FURNITURE AND EQUIPMENT: 1. Are desks, chairs, file cabinets, etc., in good condition and positioned so that drawers do not open into halls or . walkways? 2. Are lower file cabinet drawers used for heavier loads so that upper drawers are not disproportionately heavy? Is one drawer opened at a time? Are file cabinets secured to the floor, wall, or are several bolted together? Do people use the handles when closing the drawers? 3. Is furniture used as stepping stools or ladders? 4. Are desk chairs in good repair? Do rollers operate properly and have a smooth, even surface on which to operate? 5. Do personnel get help from the maintenance or custodial department to move heavy objects, such as file cabinets? AISLES AND FLOORS: 1. Is there a ciear aisle of four feet for two-way traffic within a room or office? Is unobstructed access maintained to all parts of a room? 2. Are floors, aisles, halls. and stairways properly lighted, clear at loose objects, extension cords, wastebaskets, pencils, baetles, etc.? 3. Are electrical or telephone outlets in the lloor protected by arrangement of furniture or other means to minimize tripping hazards? 4. Are carpets secure? Do they have curled edges or torn places that can cause tripping? 5. Do ramps or inclines have slip resistant surfaces? If the (loar ls smooth, are abrasive strips added'? Are unusual changes in the walking suriace highlighted with yellow paint? ~ *Each Department shall complete this form. A - 2 76 . INSPECTION GUIDES YES NO RECOMMENDATIONS. " . , " I AISLES AND FLOORS (continued): I 6. Are spills cleaned up as soon as possible? Are they guarded by a person or barricade/furniture until cleanup is accomplished? 7. 00 people walk on the right side of hallways. especially at corners? 8. 00 stairvvays have handrails? Is the leading edge of the tread slip resistant and firm? ELECTRICAL EQUIPMENT: 1, Are office machines grounded jf they are equipped with a ground wire or three-prong plug? I 2, Are electrical cords and plugs in good repair? Are there loose plugs, worn insulation, or defective outlets? . .3. If an adapter is used to insert a grounded plug into an underground receptacle, is the pigtail attached to a grounded object? 4, Are electrical extension cords the 3-wire grounded type? Are they arranged so as not to cross walkways? 5. Are wall outlets overloaded by connecting additional appliances with adapters or extension cords? . 6, Is the maintenance department called io make electrical repairs? SUPPLIES: 1. Are supplies stored and maintained in an orderly condition? Are heavier items stored on lower shelves and lighter ilems, or less frequently used items on higher shelves? 2. Are the tops of filing cabinets or bookcases used to store materials and supplies? 3. Do personnel get help, or use materials handling equipment for moving heavy objects. DOORS: 1. 00 glass doors or glass panelS have bars or highly visible markings to prevent someone from walking or running through them. 2, 00 solid doors have a clear panel at eye level to help prevent them from being opened into someone on the opposite side? Are signs that warn to "open slowll posted if clear panejs are not installed? A - 2a 77 e e e ~ e e e "''!. INSPECTION GUIDES. YES .NO RECOMMENDAnONS '. SPECIALIZED EQUIPMENT (PROJECTORS, RECORDERS, REPRODUCTION, ETC,): 1. Are all moving parts of machines properly guarded? 2. Is the person operating the equipment trained in its operation and does he/she check instructions prior to using it? 3. Are detects noted during operation of equipment? MISCELLANEOUS: 1. Is a safe, secure ladder or slep stool used when individuals must reach high places? 2. Do employees wear the proper type of shoes for working conditions? 3. Is glassware placed in appropriate locations/containers and not left where hazards are created? 4. Are ashtrays provided for disposal of burned tobacco and matches? 5. Are ~no smoking" signs placed in appropriate areas? FIRE PREVENTION: 1. Are employees trained in the use of portable fire extinguishers? 2. Are fire extinguishers securely mounted on walls? Are the locations marked? A - 2b 78 INSPECTION CHECKLIST AND REPORT e County LocationIDepartment Date of Inspection Date of Last Inspection Names of Inspection Personnel Instruc.tions;. This checKlist is merely a tool to assist you in making :m inspection of your premises. No representation is made or intended that by being in full comp1i:mce with each of the items set forth. yOll will be in full compliance with the requirements of any traditional. st<:lte, counry or cicy governmental regulations or l:lws. There is no representation made th<lt this checklist is complete and covers all possible risks or haz:uds that should be reviewed. This is a general checklist, and specific locations may require expansion or :llteration of the items (0 be review. This checkJist should be modified to best serve the unique needs of e:lch counry. , '" ' , RESPONSIBLE . ' CONDITION AND PROTECTION SATISFACTORY? YES NO DEPTJPERSON . ACTION TAKEN 1, General Conditions: a) First Aid - adequate equipment, properly used: b) Adequate Light throughout work <U'ea: c) Noise level satisfactory: d) Adequate ventilation throughout: e) Housekeeping satisfactory: f) Material storing and stacking satisfactory: g) Hand tools properly maintained: h) Acids and corrosives safely handled and stored: i) j) 2, Unsafe Practices: a) Existence or observance of unsafe practices: b) Personal protective equipment provided/used: c) Fol1owlng safety rules: d) e) 3, Housekeeping: a) Oily rags stored in closed containers b) Mops and brooms stored when not in use c) Proper signs for mopping and waxing area d) e) 4, Fire Hazards: a) Fire extinguishers checked. tagged, accessible: b) Extinguishers proper for exposure: c) Hoses. sprinkler equipment. ahuTOs: d) Exits marked. lighted. accessible: e) Flammable liquids stored. handled & disposed of properly: - n Proper disposal of rubbish: g) h) 5, Floors: a} Surface nails. splimers. breaks. slipperiness: b) Loose carpet. tile: c) Liquid. oil. grease hazards: d) e) 6, Stairs: :lJ Lighting adequate and maint:tined: b) Handr:tils adequme. secure: C) Non-skid surface: d) *Each Department Head shall complete and file this form. 79 e e A - 3 e e e .' RESPONSIBLE CONDlnON AND PROTECTION SATISFACTORY? YES. NO . DEPT./PERSON ACTION TAKEN 7, Ramps and Platforms: a) Strength adequate: b) Surfaces unobstructed, non-slip: c) Railings and toeboards in place: d) eJ a, Electrical Equipment: a) Switchboards, transformers, wiring & comrols adequate: b) Apparatus identified, grounded. guarded: c) Ponable tools grounded: d) Circuit overload prevented: e) Extension cords, proper size and secured: n g) 9, Hoists, Cranes: a) CJbles. cable fastenings. slings satisfactory: b) Properly guarded: c) Weight limit marked: d) e) 10, Ladders, Scaffolds: a) Inspec[Jon and maintenance satisfactory: b) Safety feet where required: c) 11, Elevators a} Hoistway, car doors and gates satisfactory: b) Preventive Nlainc. Program Established: c) Emergency Pnonel Alarm: d) No Smoking Sign; ej Sign posted, "DO NOT USE IN CASE OF FIRE OR OTIlER EMERGENCY" 12, Machine Hazards: a) Oper:llor Troining Provided: b) Points of operation guarded: c) GeJIs, pulleys. machine parts guarded: d) Guards interlocked where necessary: e) n 13, Vehicle Operations: a) Written procedures regarding driver restrictions. personal use. etc. distributed to and reviewed wim drivers of county vehicles: b) Driving record of county employees operating vehicles For counry purposes reviewed prior to hiring & done annually: c) Road test given by qualified driver prior to hiring: d) Defensive drivine: course offered to new employees Who drive in the-scope of their employment: 14, Vehicle Maintenance: al Preventive mainten:lIlce system established: b) Vehicle safety inspection conducted monthly: c) Hoods. cabovers. dump sections of trucks :lIld similar movable pans blocked or rendered inoperative when doing maintenance: e) n d) <I Commissioner Precincts, County Landfill, Building Maintenance and County Jail must complete and file Pages A-3b. A - 3a so . ' RESPONSIBLE CONDITIONANDPROTECTloNSATlSFACToRV? YES NO DEPTJPERSoN 'ACTloNTAKEN e 15, Mowers, Shredders: a) Preventive maintenance performed on mowers and shredders: b) Slow moving signs installed on mowers & shredders: c) Proper guards installed on mowers & shredders: d) Axles and V-joints inspected regularly: e) Blades checked before use for tightness: t) g) 16. Parking Areas: a) Parking areas well iIIuminated with designated entrances. and directional sign(s): b) Car stOpS provided around buildings: c) Signs. utility poles, gas meters. power transformers. fire hydrants. etc. in parldng area properly marked & protected: d) Are:lS designated for delivery: e) Signs in good condition: f) Holes filled in parking areas: g) h) 17, Pressure Apparatus: a) Recent inspection cenificate: b) Welding cylinders. compressors secured and guarded: e c) d) 18. Other: Use this space for additional information or suggestions: Report Submitted To, Date: Follow-up conducted by: Date: Additional actions/recommendations: e A - 3b 81. e e e GENERAL SAFETY INSPECTION County/Department: Date: Areas to be rnspected Yes Na Housekeeping a, Is the work area clean and orderly? I b. Are floors free of spills and objects that could cause trips or falls? I c. Are boxes and containers stored sa as to avoid the possibility of heavy objects failings? I d, Are floor opening covered? I e, Are loose/missing tiles or worn carpet repaired? Aisles a, Are aisles and passageways clear, dry, and free of trip hazards or obstructing materials? I I Stairways a, Are stairways in good condition? T b, Do they have adequate lighting? , c, Do they have good handrails? I d, Are they free of storage materials? I I Ladders a, Are ladders provided where needed? I I b, Are ladders of standard construction and in good condition? c, Are al rugs and steps in tact and in good condition? I d, Are metal steps covered with non-slip matenals? , e. Are sleps clean of slippery substances? I t. Are bolts, rivels, etc., all tight and in place? I g. Are ladders free of splinters or sharp edges? I Machines & Equipment a, Are machines and eauioment in safe oceratina condition? I b. Are the necessarY auards orovided and used? I Hand Tools a, Are paoer trimmers locked and secured when not in use? I I b, Are scissors and other share obiects stored in a wav to nrevent accidental cuts? c. Are electrical cords in nood condition? d, Are defective taols stored or removed from work area? Electrical a, Are electrical cords in oood condition? b. Are electrical outlets overloaded? c. Does vour electrical receotacle have siqns of burns? e. Are electrical oluas. switches, or junctions arooerlv covered? f. Is vour electncal braker bax unobstructed? *Each Department shall complete and file this farm. A - 4 82 e GENERAL SAFETY INSPECTION (continued) Areas.to be Inspected-check yes or no boxes with appropriate responses Yes No Lighting a. Is there enolJ9h Ilqhtinq in the work area? b. Is naturalliqht a problem for workers? First Aid a, Are first aid supplies provided if needed? ..1 I b. Are the items in the first aid kit e~red? J I Fire Protection a, Are fir extinguishers easily accessible? b. Is paper waste stored away from heat sources? c, Are paper waste containers emptied daily? d. Do sprinkler heads have at least 24" clearance? Entrance/Exits a. Are entrances and exits clearly marked? . b, Are they free of tripping hazards? c, Are they unobstructed? d, Are exits leading to the environment provided with non-slip mats? Exterior (sidewalks, parking lots, patios, etc.) a. Are these areas free of tripping hazards? I I b. Are floor or wall openings covered? I I e Comments: e Name: Location: Date: Time: A - 4a 83 INSPECTIONS SCHEDULE :>> V> *Each County Department Head shall complete and file this form. e County/Department: Completed by: e Date: - - . . . - - . . . - . . . . - . , . . . . . . . , . . , . . . . ." - 0::1" \C) e e Training Schedule , , Training Topics Jan Feb Mar _ Apr 'May Jun Jul Aug , Sep'- Nov Dee .' Accident Investioation Back Iniurv Prevention Blood Borne Pathooens Buildino Insoection Emeraencv Preoaredness Erqonomics Fire Safety . First Aid' I Hazard Communication I I Hazard Identification , House Keeoino I ock Out & Tao Out Office Safety I Personal Protective Eouio I Shop Safetv I Slips & Falls Prevention I I Vehicle Safety I I *Each Department Head shall complete and file this form monthly. e A - 6 85 TRAINING DOCUMENTATION Group Trained (depl., committee, precinct" etc,): Date(s) of Training: Length of Program (hours): e Training SubjectfTille: Topics Covered: Materials Used: Materials Distributed: Instructor Name(s}: Training Organization: Instructor Signature(s): It Certification Information (check applicable boxes) Training Meets: 0 Requirements ot: 0 County Policy 0 Recommendations of: 0 Department Policy 0 N/A 0 Insurer 0 Regulation (explain): _Hazcom (Worker Right to Know) _Bloodborne Pathogen TCLEOSE Certification _Other 0 Loss Control Committee 0 Other 0 N/A Certifying Organization (if applicable}: Trainer Certification Number (if applicable): A - 6a e 86 TRAINING DOCUMENTATION Training Attendance ' Please print, do not write In cursive Name Department Address 1. 2. 3. 4. 5, 6. 7. . 8. - 9. 10. 11. 12. 13. '4. 15. '6. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. . 27. 2B. 29. 30. A - 6b 87 e e e I1J I1J SPECIALIZED TRAINING SCHEDULE Counly/Deparlment: . - - - . . . . . - . - - . . . . - . . . . - . . . - . . . )> '-' *Each Depar4IIIJ Head shall complete and file this form. e e Safety Meeting'Record County/Department: Training Topic: Individuai Responsible: Date: Print name, do not write in cursive " " Department Address Name 1. 2. 3. 4. 6. 6. 7. 8. 9. '0. '1. '2. '3. '4. '5. '6. 17. '8. '9. 20. 21. 22. 23. 24. 25. 26. 27. 28. 89 e e e A - 8 ~ e e e HAZARD COMMUNICATION CHECKLIST Entity/Department: Completed By: Date: Action to be Taken Yes No 1. Usted all of the hazardous chemicals in our workplace. 2. Established a file jar information on liazardous chemicals. 3. Obtained an MSDS for each hazardous chemical in use. 4, Developed a system to ensure that all incoming hazardous chemicals are . labeled. 5, Reviewed each MSDS to be sure it is comolete, I 6. Made sure that MSDS's are available where necessary, 7. Developed a written hazard communication proqram, 8. Developed a method to communicate hazards to emplovees and others, 9, Informed employees of protective measures for hazardous chemicals used in the workplace. 10. Alerted employees to other forms of warninq that mav be used, *County Commissioners Landfill Building Maintenance B-1 90 DAILY EQUIPMENT INSPECTION e County/Road Department: ,(~) If o~ay, (X) If, not okay~requires action Monday Tuesday Wednesday Thursday' ; Riday',. .,;.~.,' ,:\/,..~;,~":~,.,- "'< '" .' ~ . ., -", ,- ., - .,' Before Starting Engine Oil Level Coolant Level Tires Batterv Fluid & Terminals Belts and Hoses After Starting Enaine Instruments Liqhts Horn Windshield WiDer Clutch Transmissions Brakes Steerinq I Other Remarks: e MILEAGE AND FUEL CONSUMPTION RECORD Next 3,000 Inspection Date . Beginning . Gallons ' Tank"' Quarts Ending Project , Operator , ' Mileage Fuel Oil Mileage I e County Commissioners Landfill Building Maintenance B-2 91 3,000 HOUR INSPECTION CHECKLIST COUNTY ROAD DEPARTMENT ~akenvlodeVl(ear Equipment Number IileJge: Shop Work Order #: ~iileJgeiHours Date Inspector Ref: Repair Order No. Required Action Key: @ :: Replace Inspection Marking Key: :::.:: Satisfactory (A) := Adjust. Replace if necessary -=- -.::. Not Applic:1ble 2L:: Deficiency All Others;:: Inspect @ :: Deficiency Corrected Engine Compartment: Engine Running: Lubrication: Operating: 0 RJdiatof Condition 0 Oil Pressure Gauge 0 OiVFilter @ 0 Brakes (A) 0 Pressure C.ap 0 Oil Temperature Gauge 0 Clutch Release Bearing 0 Clutch (A) 0 Coobnt Level 0 Ammete,fVoltmeter 0 U JointsfFlanges 0 Emergency Brake (A) 0 Anci.Freeze 0 Fuel Gauge 0 Ball Joines 0 Steering (A) 0 Hoses/Clamps 0 Coolant Temp Gauge 0 KingpinslDraw Keys 0 Shift Linbge (A) 0 Recovery Tonk 0 Choke 0 Tie RodslTdle Arm/Drag Link 0 Transmission 0 Oil Coo!er/LineslFittings 0 Neutral Safety Switch 0 Fittings 0 Odometer 0 Trans CoolerlLineslFittings 0 Tachometer 0 Transmission 0 Two-Speed Axle 0 Fao Belt (A) 0 Air Pressure Gauge 0 Differential 0 Backup Alarm AlC Drive Belt (A) 0 Brake Vacuum Gauge 0 Hydrovac 0 Headlight Alignment (A) Gent Ait Belt (A) 0 Fuel Switch-over 0 Safety Equipment 0 Water Pump Belt (A) 0 Manifolds 0 Front End AlignmentfToe.in 0 Gent Alt ~ts/Cables 0 Air Compressorrrankts) 0 Doors/Glass/Seals 0 Starter Mts/Cables 0 Switches 0 Battery Condition 0 Service Lights Underbody: Supplemental: 0 Battery Level 0 Wipers/Washer 0 Terminals/Cables 0 Horn 0 ExhJ.ust System 0 ITO 0 Access Wiring 0 Heater/Defroster 0 Brake Fluid 0 Mirrors 0 Shocks/Springs 0 Hydraulic Pump 0 Brake Booster 0 Torsion Bars 0 Bed Hoist 0 AirFilter@ 0 Suspension Bushings 0 Hoist Cylinder ylts. 0 Fuel Filter/Gasket@ 0 PS Hoses/Cylinders 0 Dump Bed 0 Fuel LineslFittings 0 Steering Gear (A) 0 Bed Hinge Pins 0 Brnke Lines 0 Dump Bed Lock 0 Return Lines/Fittings 0 TireslPressure (A) 0 Tailgate Lock 0 Catb/Choke (A) 0 Wheel LugslRims 0 Aux. Fuel Tank 0 PS F1uidlFilter @ 0 Hydraulic .A uidlFi Iter @ County Commissioners Landfill Building Maintenance e B-3 32 250 HOUR INSPECTION CHECKLIST COUNTY ROAD DEPARTMENT Date: Make/Model/Year Equipment Number Mile.:lge: Shop Work Order #: MileagelHours Date Inspector Ref: Repair Order No. Required Action Key: @ = Repbce Inspection Marking Key: '!... = Satisfo.cmry (A) = Adjust. Replace if necessary -=- = Not Applicable 2L.= Deficiency All Others = Inspect @ = Deficiency Corrected SYSTEM PM OPERATION .' Check oneration of:l.ll units. ENGINE Enl!:ine oil <Rl. AIR CLEANER Emdne oil filler (Rt FUEL AND Turbo.chanzer oil filter (R). COOLING Oil in governor fA). SYSTEMS Service air c!e:mc:r md orecle:l!ler (A). ChanS!.c: oil in fuel iniection pump hausimr {jf applic.2bleJ. Fuel tilters (Rt Cle:m fuel w:lter trao. Service crankC:lSe bre:nhers (A). Condition md adjustment of all drive belts fA). Condition of all :J..ir intake: oioinq (At Condition of exhaust svstem (A), Operation:md condition of cooling system (A). Ami-freeze solution (R). Record emzine oil oressure. Service batteries (check soecific 2T.Wlty). ELECTRICAL Ooeration and condition of ~auges and meters. SYSTEM Ooeration and condition OflilZhts. Ooeration and condition of windShield wioers. Operation and condition of starting and chaf!zine systems. Tune-uo emzines. Clutch ooer-Hion and adiustment. CLUTCH Master cylinder level and br'J.ke system for leaks. BRAKES Brake operation and adjustment. TRANSMISSION STEERING "*Inspect br$.e limng. brlke cylinders. :lnd oJ.1 component parts. every three \)) ye::rrs. Date lining SYSTEMS was insoected. PJI'kine: hr:J.ke ooeration and adjustment. Drain 1r.:lI1srnission <lnd ITJJ1sfer drive.;md refill to correct oil1evel. Tr::msmission tilter. Cle::m serviceable tiIter. Clean tr::msmission :md converter breathers. Ooeration and condil1an of steering system. Rcolace hydraulic tilter and check system for le'lks. HYDRAULIC Dram hydraulic reservoir every twO (:l) ye:!Is:lfId refill 10 proper OJ] level. SYSTEM !Date oil chane:ed I. Cte:ln hydr:luiic hreathers. County Commissioners Landfill Building Maintenance (1 for each vehicle) lof2 93 e e e B - 4 e e e CIRCLE MOLDBOARD eration and condition of circle assemblv (shoes. teeth). Circle reverse gear box oil level. Oper;1tian and condition of moldboard. (Cutting edges, end bits. shiftable moldbo3Jd cylinder. side shift assembly). Check operation and condition of sc:rrifier assembly. Drain differentia1(s), final drives. tandems, every two years and refill to proper oil level. (Date changed ). Clean differemia1 breathers. Condition of ro eUer shafts and universals. Condition of tires. Condition of cab assembly. (Doors. glass. etc.) Lubricate machine oer manufacturer's recommendations. AXLES TANDEMS SHAFTS. TIRES MISC LUBRlCATION Inspection Remarks: Reviewed By: Repair Remarks: Reviewed By: ~ \)1: B - 4a 94 e e PRECINCT YARD INSPECTION FORM e County/Precinct Number: Completed by: Work Area: Title: Dale: .,:;::\:Y't'7::.. ~:~:;~~~a~/.t~riI.~ ~~: be Insp~~~ed' ',- ~ . ' , " " , , , ,. , >, ,'. Okay . Needs comments , ,Improvement NfA >"~~_,''''",',;,,:,,~''_;..,.4 "~;'~~ Ct_, , ~. <' ',.;'.' _ . .' ". Chemical/Hazard Communication Product name & hazard warnina labels clearlv visible Prooer containers used Lids closed when not in used Minimum amount of ffammable malerials in the workina area Emotv containers orooerlv disnosed MSDS available lor all chemicals in the workolace Chemical inventorv list oosted All emolovees trained in the chemicals hazards . Electrical Electrical oanels easilv accessible WirinQ, insulation in flood conditions Eauiomentarounded Electrical disconnects orovided & funclional Electrical Inslallalions conduiled Exolosion oroot fixtures where reauired Electrical oUllets, oluas and iunction boxes orooerlv covered Personal Protective Eauioment Safetv alasses, aoaales, tace masks beina worn where needed Hearino oroteclion beina worn where reauired Gloves In aood condition beinn worn where reauired Safetv shoes beina worn where reauired Leather weldinn outfits tor welders Housekeepina Aisles clearlv marked and unobstructed Floors clean, orderlv, free of lrin, slin and fall hazards Exits clearlv marked and unobslructed '" 1 <n County Commissioners Landfill Building Maintenance If.l en ~ e"l ~.l1~i~~~~(!";:.;';.~:::~~:';~;;:~~~I:-;':~".:/f,'_~/:J~' ~'~':_':,:. ',' '_~':, - .' ' ~" - ." " , ' " - ,.. .. . Needs ,'. .'-. '::'3:Jq},:':~,;~te,asllt,m.s fO~!1l '!1~pected ' " ,. Okay Improvement NIA' - . Comments -, '... :,;~t;t1;"'!~'.~~ ~-~!,'_;:{:L11' tl..':'~~~~ /~.;";~. ": ~~, , , ... -.,' "f', . _ , ,.,' , " -,' , .,' , " '. Fire Prevention Fire eauiament in aoad condition Fire extinnuisher insnected Fire eauinment clearlv marked Availabilllvof weldinn curtain Fusible links innarts washer in aaad condllion and doors unobstructed Unsale practices observed Elevated Work Areas Railinas secured 42 inches hiah too rail mid-rail 4" loe boards inl1lace where materials could fall alonn sides ProDer non-skid f100rinn Accumulation of materials on elevated surfaces Load evenlv distributed Ladders Safety feet, run as, side rails in aood condition Free from arease and oiis Doors blocked or nuarded if Ihev int..!ere with the use of a ladder Metal Ladders not used near electrical installations Stairs At least 24 inches wide Handrailsorovided on onen sides Areas clean an unobstructed Uniform heiohl and tread deoth Machine GuardinC/ Guards secured in place Inferlocked auards oDeratina oroDerlv Ooeratar instruction and service manuals available All controls clearlv marked All controls, includina foot controls auarded anainst accidental start-uo Mechanics DroDerlv trained in the adluslmenl otnuards OJ '" " e - - e e e ,'.' ': ' ..? !:..~ ::: '~r~~~iltems \0 'be' In~~e~ted Ok . 'Needs .. ay. . Improvement N(A. ., , Ctlmments , ., . . . : '.";'_~:' ~"'i. ~ ,:.- ~.~" . ,. , ' : '" .," - ; " ' ' Lockout Ta~ Out LockoutfT aa Out orocedures beina used I T I I Taas and locks issued 10 autharlzed oersonnel I I I I Portable Hand Tools . Tools, electrical cords and air hoses in aaod candilion Guards and safet" devices in aood ooeratina condilions prooer storaae for tools not beina used Liltina Eauioment Free of ohvsical damaae deformed hooks, frayed cables Cleaned and tubricated as reauired Liftina caoacitv clearlv marked All controls oneralional Safe Iv latches intact and oDe rational on all hooks . Compressed Gasses Soecial storane area away from heat sources Stored unriaht and chained to orevent fallinn over Contents leaibIV marked and seoreaated bv item CaDs hand tiahts Emolovee Work Practices Loase hair or emlJiovee clathina Emolovee overexertion Potential for reneWive motion iniurv SturdY shoes suitable for work environment Unsate oraclices observed '" ., en cT f'- O'l JAIL INSPECTION CHECKLIST AND REPORT County LocationIDepartment Date of Inspection Date of Last Inspection Names of Inspection Personnel lnstructions: This checklist is merely a tool to assist you in making an inspection of your premises. No representation is made or intended that by being in full compliance with each of the item set forth. you will be in full compliance with the requirements of any traditional. state, county or city goverDInental regulations or laws. There is no representation made that trus checklist is complete and covers all possible risks or hazards that should be reviewed. This is a geneeJ checklist, and specific locations lDay require expansion or alteration of the items 10 be review. Th.is checklist should be modified to best serve the unique needs of each county. . , RESPONSIBLE < < CONDlnONANDPROTECTlONSATlSFAcroRY? YES NO DEPTJPERSON ACTION TAKEN 1, Floors and walkways: a) Floors free of tripping hazards: b) Loose carpet. tile: c) Liquid. oil. grease haz<lIrls: d) Slippery walking surf;J.ces e) Changes on floor elevation properly marked: t) Proper signs for mopping and w<lXing area g) Unobstructed halls and walkways 2, Stairs: a) Lighting adequate :md maintained: b) Handr<lils adequate. secure: c) Non-skid surface: d) Unobstructed steps: e) n 3, Ramps and Platforms: a) Strength adequate: b) Surfaces unobsaucted. non. slip: c) Railings and toe-boards in place: d) e) ie 4, Electrical Equipment: a) Unobstructed electrical panels: b) Apparatus identified, grounded, guarded: c) POI1able tools grounded: d) Circuit overload prevented: e) Ex-tension cords. proper size:md secured: n g) 5, Booking Area: a) Accessible First Aid kit: b) Aoors free of slippery conditions: c) Housekeeping satisf<lctory: f) Furniture free of nails, splinters. or sharp comers: g) hJ 6. Commissary: a) Housekeeping satisfactory: b) Material storing ond stackmg satisfactory: cJ e Jail Building Maintenance 1ot'3 C - 1 98 RESPONSIBLE CONDITION AND PROTECTION SATISFACTORY? YES NO ' DEPT./PERSON ACTION TAKEN e 7, Kitchen: a) Housekeeping satisfactory: b) Sharps properly stored: c) Floors free of tripping hazards: d) Walking freezer organized and free of slippery walking e) surfaces: f) Material storing and stacking satisfactory: g) Electrical. Outlets near water faucets protected with GFCI 8, Elevators a) Hoistway, car doors and gates satisfactory: b) Emergency Phone/Alarm: c) No Smoking Sign: d) Sign posted, "DO NOT USE IN CASE OF FIRE OR OTHER EMERGENCY" 9, Storage Area: a) Adequllte Light throughout work area: b) Housekeeping satisfactory: c) Material storing md stacking satisfactory: e) Oily rags stored in closed contniners f) Mops and brooms scored when not in use g) 10. Sally Port: a) Floors free of tripping h3Zards: b) Floors free of liquid. oil. grease hazards: c) Slippery walking surfaces d) Changes on noor elevation properly m:lIked: e) Garage doors in good operational condition: g) Intercom system in good operational. conditions: 11, Laundry: a) All chemicals containers labeled: b) Wet floor signs posted: c) Floors free of tripping h:uards d) 12. Dispatch Area: :1) Chairs me in good operntionaI condition: b) Working surfaces :lrea free of sharp edges and comers: c) Operacor has easy access to communication equipment 13, Parking Areas: :1) P:lI'king areas well illuminated With design:lted entrances. and directional. signls): b) C~ stops provided :l1'"ound buildings: c) Signs. utility poles. gilS meters. power tr.msforrners. fire hydrants. etc. in parking JIea properly marked & protected: d) Areas designated for delivery: e) Signs in good condition: t) Holes filled in parking: :lJ'e:J.S: g) h) 99 e e 2013 C - 1a , RESPONSIBLE CONDITION AND PROTECTION SATISFACTORY? YES NO DEPT./PERSON' ACTION TAKEN ' 14. Unsafe Practices: a) Existence or observance of unsafe practices: b) Personal protective equipment provided/used: c) Following safety rules: d) -15. Other: Use this space for additional information or suggestions: Report Submitted To: Date: FolIow~up conducted by: Date: Additional actions/recommendations: _ _ 30t3 C - Ib ~'~no e e e INVESTIGATION REPORT DATE OF ACCIDENT NAME OF ACCIDENT VICTIM EMPLOYEE VISITOR LOCATION OF ACCIDENT WITNESSED Y N WITNESS(ES) INVESTIGATORS OF ACCIDENT ACCIDENT PREVENTABLE Y N FOLLOW-UP ON CORRECTIONS NEEDED OR MADE NARRATIVE: D-2 "l"I C ,<4 REPORTS TO BE SUBMITTED TO COMMISSIONERS' COURT ACCIDENT PREVENTION PLAN IMPLEMENTATION STATUS REPORT ~ c ~ FORM - E This report is to be done initially and monthly after the Accident Prevent Plan is put into effect until all departments are in compliance in all areas. The report will indicate what areas are needed to bring all departments into compliance. This report will be submitted to the Commissioners' Court on a monthly basis. SAFETY IACCIDENT PREVENTION COMMITTEE FORM-E I This is a trending form to indicate numbers and is to be submitted to the Commissioners' Court on a monthly basis. OUARTERLY "rMONTHLY ANALYSIS REPORT This report is a composite of all reports submitted from all departments and may be submitted on a monthly basis if indicated, but at least on a quarterly basis to the Commissioners' Court. ANNUAL REVIEW OF ACCIDENT PREVENTION PLAN This furm is intended for annual review, but may be used to determine ilthe plan is adequate or being used properly. e e FORM-E-2 FORM -E-3 FORM - E-3a e e e e INDICATOR JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD EMPLOYEE INJURY VISITOR INJURY EXPOSURE FALL- WITNESSED EMPLOYEE VISITOR FALL-UNWITTNESSED EMPLOYEE VISITOR EQUIPMENT FAILURE EQUIPMENT USER ERROR UTILITY FAILURE UTILITY USER ERROR UTILITY FAILURE LOSS THEFT NEAR MISS CALHOUN COUNTY SAFETY/ACCIDENT PREVENTION COMMITTEE REPORT 2002 . All incidents are reported to the Safety Chairman within 24 hours of incident. t>1 I C'j o ..."'" ~ ll> e e e QUARTERLY or MONTHLY ANALYSIS REPORT Accidents, Incidents, Injuries, Hazard Review, Trend Identification 1. Review of last analysis report: 2. Accidents and injuries (recordable and first aid) reviewed: 3. Hazardous condition reports reviewed: 4. Inspection reports reviewed: 5. Employee safety information: 6. Trends identified: 7. Corrective actions required and responsible person: 8. Status of prior corrective actions: 9. Additional comments: Completed by: Date: E - 2 ::'04 ANNUAL REVIEW OF ACCIDENT PREVENTION PLAN 'Enter yes or no answers. II answer is no, use attached sheets for comments and corrective actions. MANAGEMENT COMPONENT Is safety policy statement current and signed? _ Are employee/supervisor rules and responsibilities assigned? ANALYSIS COMPONENT Has safety program documentation been reviewed for completeness? Have discrepancies been corrected? Is the accident log cUrrent? Does insurance loss run information match in-house records? RECORD KEEPING COMPONENT Are procedures in place to ensure the following records are maintained? safety inspections safety meeting minutes employee training accident investigations accident log emergency response drills EDUCATION AND TRAINING COMPONENT Have all employees received orientation training? Do all employees attend regularly scheduled safety/training meetings? Does management provide resources and participate in safety training? Have empioyees received and acknowledged the Iollowing training? work area hazards emergency action plan back injury prevention fire extinguisher use equipment operation hazard communications material handling other required training Have employees received instructions in reporting unsafe conditions/acts? Have supervisors received training in accident investigation? AUDIT INSPECTION COMPONENT Are scheduled inspections conducted by qualified personnel? Do inspections include all facilities. vehicles, equipment, and personal protective equipment? Fire suppression equipment included? First aid provisions included? Are checklists utilized? Are procedures in place to follow.up on correction of deficiencies? ACCIDENT INVESTIGATION COMPONENT Are responsibilities assigned for all phases of the aCCident investigation? who investigates the accident who reviews the report what forms are used what accidents are investigated who completes the TWCC-1 who assures cOrrective action Have all involved employees been trained in what types of accidenVincidents to report? 1.05 e - e E - 3 e e e PERIODIC REVIEW AND REVISION COMPONENT Is the review conducted at least annually? In what month(s)? Are the results of the review shared with management, supervisors, and employees? Does the safety program continue to address all company operations, equipment and employee activities? Are the professional safety services or other sources utilized In revising or updating the safety program? CORRECTIVE ACTIONS Are deficiencies 01 this review, proposed corrective actions, and commitment dates described in attached documents? New Exposures Identified: Action Taken: Required Program Changes: Significant Injury/Accident Trends: Reviewed By: Date: E - 3a ~06 VACATE PORTIONS OF PORT O'CONNOR TOWNSITE RECORDED PLAT- PETITION OF WALTER MAYFIELD AND APPROVE PRELIMINARY PLAT OF MAYFIELD SUBDIVISION Howard Marek, Attorney for Walter Mayfield, said the 18 acres in the Port O'Connor Townsite will be used as a single tract in actuality, Mr. Mayfield proposed to vacate this tract and replat it as a subdivision. There will be no adverse affects to the adjoining tracts and the Port O'Connor Municipal Utility District utilities are not affected as to adjoining properties, Mr. Mayfield has a deed to this acreage but if any of it is below the average high tide line, it belongs to the State of Texas. e Commissioner Finster said on the north end of Boggy Bayou, there is the continuation of Washington Street, which is not being vacated and has a gate provided for the public to gain access to the water. Third Street is a dirt road where the public fishes. A citizen, Billy Powers, asked if the streets are vacated but the subdivision is never developed, would the streets be returned? Mr. Marek answered if the subdivision is not put in, the streets will not be returned. The statute on the books says property fenced for over twenty years is taken by possession. Mr. Mayfield said there will always be a public beach with public access. Fences were put in so the public could use the beach. This tract has been fenced for twenty years and has an agriculture exemption. Mr. Marek said we are going through Court so this action will be shown in the public records; the property is already owned by Mr. Mayfield. A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the petition of Walter Mayfield to vacate a portion of the recorded subdivision of the Port O'Connor Townsite bounded by Washington, Taylor, Third and Henderson Streets and to replat it into a subdivision and to approve the Preliminary Re-Plat of the Port O'Connor Townsite to be known as Mayfield Subdivision. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. e Commissioner Finster asked Mr. Marek to provide the law concerning the fencing of property to the Court. COMMUNITY DEVELOPMENT - REPORT Carolyn Adrian, Coordinator of our Community Development study, gave a report. The resource team was originally scheduled to hold countywtde lIstemng sessIOns on September 11, but they were postponed until January because of the tragedIes that day. The Rural Development Council works with people to help develop their communities and also with the local DeGoLa. The tett-member team will work with Calhoun County for two years. She will meet with each Court member to dIscuss the plans. She suggested the community outline a vision and set dIrectIOns fo~ the ~ounty. Resources have been offered to aid in all endeavors. The team was splIt up Into groups for the county locations. The report was by Texas Rural Council in cooperatIOn WIth DeGoLa Resource Conservation and Development, Inc. - "Rural Resource report for Calhoun County, Texas." BURLINGTON NORTHERN AND SANTA FE RAILWAY - INSTALL GRADE CROSSINGS IN BOYD AND SIKES ROADS IN PCT. #4 e This agenda item was passed to the next meeting. BURLINGTON NORTHERN AND SANTA FE RAILWAY - EMERGENCY RESPONSE AND TRAFFIC PROTECTION DURING CONSTRUCTION ON BOYD AND SIDES ROADS IN PCT. #4 This agenda item was passed to the next meeting. 1.07 MEMORrAL MEDrCAL CENTER - MONTHLY FrNANCIAL REPORT Saad Mikhail presented the following monthly financial report for Memorial Medical Center. e Mr. Buzz Currier, Hospital Administrator, Said the health care system is in a state of flux. Page 7 of the financial report is based on the medicare cuts. Doctors are shutting out medicare patients and not accepting new patients although the situation locall y is all right. His plan is to follow up on community needs assessment. There is a workshop on April 19 to identify the critical issues and set goals for the future. They now have an adequate supply of doctors in certain fields but would like to recruit physicians. MRI evaluation on equipment is made 24 hours a day, 7 days a week. Energy Management has joined a group of other hospitals and has a savings. Calhoun County Medical Foundation was formed to support capital needs of the hospital. Commissioner Floyd asked if the action by the doctors will have a positive effect on the government. Mr, Currier answered, yes they will take from one pot and give to another. He is looking for preferential reimbursement for hospitals under 50 beds. Our hospital is 99% better off than other rural hospitals. MEMORIAL MEDICAL CENTER YEAR-TO-DATE SUMMARY FEBRUARY 28. 2002 OPERATING REVENUE LESS: OPERATING EXPENSES 3.161.578 (2.878.226) 283,3S2 e CHANGE IN INVESTMENT: Accounts Receivable- (Incr) Decr Accounts Payable- Incr (Decr) Prepaid Expense- (Incr) Decr Inventory (lncr) Decr (163.810) (S.318) (7,SS6) 8.S17 TOTAL INVESTMENT CHANGE (INCR) DECR (168,166) 11S,18S PLUS: Depreciation Contribution to the County 261.124 o 376,309 PLUS: County Subsidies EMS/Hospital (68,796) Total Cash- Incr (Decr) 307.S13 e LESS: Equipment Purchases (17,OS3) NET CASH- INCR (DEeR) 290.460 Page 1 of 73 108 MEMORIAL MEDICAL CENTER CAPITAL EQUIPMENT ADDITIONS FOR FISCAL YEAR 2002 e DESCRIPTION EQUIPMENT AMOUNT BUILDING IMPROVEMENTS HOSPITAL MEMORIAL MEDICAL PLAZA JANUARY Dialysis Chairs. 11 (Dialysis) SheMng Unit. (Health Infonnatlon ) 3 Ton Air Handler ( MMP - Or. Rupley) s 11.108.92 2,566.14 $ 1,575.00 $ 1.575.00 s 13.675.06 FEBRUARY CPU ( Data Processlng ) Mobile Cassette Holder ( Radiology ) s 884,00 918.95 1.802.95 s SUBTOTALS S 15.478.01 S S 1,575.00 GRAND TOTAlS S 15,478.01 S 1,575.00 e - Page 2 of 73 109 e e e CALHOUN COUNTY. TEXAS COUNTY TREASURER'S REPORT MONTH OF: FEBRUARY 2002 BEGINNING ENDING FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE MEMORIAL MEDICAL CENTER: OPERATING $572,588.25 $1.458,997.42 S 1 ,512,088.79 $519,496.88 MEMORIAL 15,708.77 28.56 0.00 15,737.33 RESTRICTED DONATION 12,941.93 23.53 0,00 12,965.46 ~DlGENT HEAL THCARE 1,074.61 60,198.09 60,198.09 1,074.61 CERTIFICATES OF OSUG /NT '" SKG 36.83 0.00 0.00 36.83 $602,350.39 SI,519,247.6O $1,572.286.88 $549,311.11 CALHOUN COUNTY, TEXAS COUNTY TREASURER'S REPORT MONTH OF: FEBRUARY 2002 BANK RECONCIUA. TlON LESS: CERT. FUND OF DEPOSIT PLUS: CHECKS BANK FUND BALANCE OTHER ITEMS OUTSTANDING BAUNCE OPERATING 519,496.88 346,901.62 866.398.50 MEMORIAL 15,737.33 15,737.33 RESTRICfED DONATION 12,965.46 12,965.46 INDIGENT HEAL THCARE 1,074.61 1.074.61 CERT OF OSl.IG INTEREST'" SINKING 36.83 36.83 Page 3 of 73 1.10 - MEMORIAL MEDICAL CENTER PORT LAVACA, TEXAS PHYSICIAN'S ANALYSIS REPORT FEBRUARY 28, 2002 YTD YTD YTD REVENUE CONTRACTUAL WRITE-OFF NET REVENUE NAME MONTH YTD AMOUNT AMOUNT GENERATED PERCENT APOSTOL, C.F. 83,340.42 207,544.89 100,320.15 12,452.69 94,772.05 46% WILLIAM, GA. 48,930.45 /36,983.66 45,535.14 8,219.02 83,229.50 61% LIN, M.S. 121,578.04 286,746.60 80,166.59 17,204.80 189,375.22 66% SMITH, J.K. 29,673.00 128,831.09 29,103.87 7,729.87 91,997.35 71% PENTECOST, L.V. 10,192.62 18,971.75 4,479.14 1,138.31 /3,354.3 I 70% MCFARLAND, T.R. 274,666.13 520,280.58 142,290.46 31,216.84 346,773.29 67% GRIFFIN, JEANNINE 32,883.99 52,966.25 14,826.70 3,177.98 34,961.58 66% BUNNELL, D.P. 229,854.20 645,809.30 309,333.72 38,748.56 297,727.03 46%_ ROLLINS, L. 85,772.95 205,143.44 85,218.64 12,308.61 107,616.20 52% ARROYO-DIAZ, R. 145,048.53 319,786.28 126,160.94 19,187.18 174,438.16 55% GILL, J. 59,141.41 151,376.05 28,140.74 9,082.56 114,152.75 75% 0.00 0.00 0.00 0.00 0.00 0% CUMMINS, M. 71,331.07 1/6,430.81 22,238.77 6,985.85 87,206.20 75% RUPLEY, M. 22,847.28 52,489.43 7,145.81 3,149.37 42,194.26 80% LEE,J 29,333.98 102,912.06 43,227.62 6,174.72 53,509.72 52% LE,Nffi 75,109.83 195,093.40 92,796.41 11,705.60 90,591.39 46% CARAWAN, S. 167,727.58 371,623.03 87,023.70 22,297.38 262,301.94 71% STEINBERG, R. 17,184.35 27,779.82 4,873.81 1,666.79 21,239.22 76% RAMOS LABORATORY 5,153.65 7,218.59 0.00 433.12 6,785.48 94% VISTrU<GPHnrSIClANS 105,697.75 222,080.37 62,927.60 /3,324.82 145,827.95 66% ER PHnrSIClANS 110,615.66 455,659.79 52,553.96 27,339.59 375,766.24 82% NO LOCAL PHnrSlClAN 16,304.9 I 27,238.41 261.58 1,634.30 25,342.53 93% OTHER 694,180.07 1,240,299.68 270,043.80 74,517.74 895,738.14 72% TOTAL 2,436,567.90 5,493,265.31 1,608,669.15 329,695.68 3,554,900.48 65% e Page 4 of 73 111 IDlRI~ IEDllA CENTER BIUK!: SlEET 03/14/02 02:25PM AS IF: 02128/02 THIS YEAR LAST YEAR LAST MONTH 02/28/02 02/28/01 01/31/02 CURRENT ASSETS CASH _RATING FaID 519,49..88 &78,&78.02 572,588.25 REST CSlSll ACCWNT 5,000.00 5,000.00 5,000.00 PETTY CSlSll 725.00 725.00 725.00 IIi'IP BOND PROCWlS .00 224.52 .00 IfHP fVSPIT~ PORTION .00 5&, &89. 04 .00 RESTRICTED DONATION 12, %5. 4b 12,545.98 12,941.93 I94P BOND SINKING rnIDllNTEREST 30.21 9,700.5& 30.21 TOT~ CSlSll..................... 538,223.55 7&3,563. 12 591,2'11.39 IUOOOS RECEI VABlE PATIENT ACCOlIiTS RECEI VABlE 4, 895, 559. I. 5, COb, bBO. 19 5,1.9,435. Ob IUIlIUlNCE FOR BAD DEBT 12,215,245.00) (2,103,821.00) (2,339,174.00) PUlZR SPECIUY CliNICS RECEI VRBL .00 .00 .00 MISC RCCU.tHS RECEIVABlE 483,2Q'l.95 515,212.21 473,240.93 THIRD PARTY RECEIVRBLE 57,&1&.00 522, 540. 00 57,&1&.00 TlF BRANT 14,100.00 17,770,99 ,00 TOT~ RCCUJITS RECEIVABlE..,... 3,235,240.11 3,958,382.39 3,301,117.99 INVENTORIES RP llY-fIUl 8,991.40 8,200.2t 9,940.39 \ UL _,lORY SO,099.45 &2,132.51 58, .02.1. CENTRAL SLm. Y %,420.99 138,978.82 110,557.22 I SURGERY 151,325,86 108,234.19 ISO, 1&9.35 "'~ DIETRRY 10,118.38 10,587.10 10,118.38 -~ 5,014.27 5,934.83 5,014.27 \' 144,%5.77 153,036..3 144,9.5.77 TOT~ INVENTORy................ 4&7,536.12 487, 112. 2'l 489,307.54 PREPAID EXPENSES PREPAID INSURANCE 32,556.54 15,448.30 5&,2'l3.37 PREPAID EXP9&S 54,779.98 47,.55.&9 35,841.85 TOT~ PREPAID EXPENSES......... 87,336.52 &3,103.99 92,135.22 TOT~ CURRENT ASSETS........... 4, 328,336. 30 5,272,1&1.79 4,533,912.14 PROPERTY, ~T, & EIlUIPIIENT UlND 32,142.&0 32, 142. &0 32,142.&0 BUILDINGS 8,807,4&4.87 8,805,889.87 8,807,4&4.87 FIXED EIllIIPIIENT 2,408,710.30 2,309, 0J<l. 30 2,J85,58b.30 *"OR MOVABlE EIllIIPIIENT 8, 38b,25J. 45 8,230,774.5& 8,382,SOb.S2 IDlRI~ IEDICIlL PlAZR 7,232, 70').21 7,192,440.05 7,232,70').21 REPf1IlTABlE BOND ISSLilIKE roll 83,589.00 83,589.00 83,589.00 CO CTIDN IN PROORESS .00 .00 .00 l.ES:,; OCClM1.llTED OEPRECIRTIDN 113,781,350.0')) (\\,989,153.85) 1I3,&51,1&0.01l TOT~ PRlJlERTY, PLMT, & EIllIIP 13,1&9,519.40 14, &&4, 721. 5'l 13,272,838.85 TOT~ lJIRESTRICTED ASSETS...,.. 17,497,855.70 Page 5 of 73 19,930,883.38 17, BOG, 750. 99 e 112 IEIlORIIl. IEDICIl. CENlER e BIl.JlII:E SlEET 03/t4/02 02,25 PM AS IF, 02J<B/02 THIS VEllR UlST VEllR UlST IOffii 02JZ6/02 02/Z6/01 01/31/02 JJRRENT LIABILITIES lmUITS PAYABlE &18,Z46.01 &&I,&s~.8Z 71)(,,880.31> ACCRlEl PAYABLES In,736.$ 225,582.74 m,m.07 ACCRtEl PAYROLL ZIZ,8Z3.73 ~, 154,55 Z16, &81. 8Z ACCRlEl RETIREIENT 14,SI&.371 (3, llZO. 461 73,Z81, % ACCRlEl STATE SlUS TAX .00 908.44 1.011 RESERVE FOR ASBESTOS & TERMITES .00 .00 .00 RETENTllIKOOTRUCTllIN IN PROGRES .00 6&,619.08 .00 ACCRUED VACATION/HOLIDAY/SICK 320,891.39 3ZO,891.39 320, a91. 39 CRPIT!l LEllSES DBLIBRTlDN &80,254. 00 &80,254.00 680,254.00 ItIP l!OOlS 170,000.00 1&5,000.00 170,000.00 \ REPORTABlE BOND OlsctllfT (21, &74. 001 121,&74.001 121,&74.00) --\1'~ , I<<lSP OBl.IBRTlllN FOR l!OOlS SO, 511. SO 53,&91.14 40,409.20 "\'~V\ - \ ' TOTIl. CURRENT LIABILITIES...... 2,204, Z72. 8Z 2,578,26&.70 2,33I>,41S,79 ~ TERM LIABILITIES lIMP l!OOlS 2,490,000.00 2,660, 000. 00 2, 490, 000. 00 TOTAL LONG TERM LIABILITIES..,. 2,490, 000. 00 2,6&0,000.00 2, 490, 000. 00 e TOT!l LIABILITIES,.....,....... 4,&94,272.82 5,238,26&.70 4,826,415.79 RETA.. EARNINGS 6ElEAAL FOOl IlIUKES 12, 712, 559. 38 14,146,419.99 12,712,559.38 YERR-TlHlRTE GRIN/LOSS 91,023.S0 552,1%.69 267,775.82 TOT!l GENEAAL FlJNO ll'UH:E..... IZ, 803, 58<!, B8 14, .96, 616. 1>6 IZ, ~BO, 335. 20 TOT!llJlRESTRICTED LIABILITIES. 17,497,855.70 19,931.,883.38 17,801>,750.99 RESTRICTED FOOl ASSETS IElIlRI!l FOOl IS, 737. 33 14,526.19 IS, 708. n FORI<<lSIl TRUST 533,637.41 533,637.41 533,637.41 TOTAL RESTRICTED FOOl ASSETS... 549,374.74 548, 11>3. &0 S49,34(,.16 RESTRICTED FUND LIABILITIES RESTRICTED FOOl IlIlJKE 15,737.33 14,526.19 15,708. n e FORl<<lSll TR\JST BIUlNCE 533,637.41 533,&37.41 533,&37.41 T~TQL RESTRICTED FOOl LIAB..... 549,374.74 548,1&3.60 549,341>.18 Page 6 of 73 113 e Palla-f- Page 7 of 73 "1,1 J... ,,-} MEMORIAL MEDICAL CENTER OPERATING STATEMENT For tho 2 Month. Ending Fobruary 28, 2002 ~; , '7 YEAR TO DATE fe CurrentYTO Budget YTO PriOrYTD/lY 1,134.794.96 1.176.705.54 1.229.140.32 307.023.76 287.460.32 265,773.03 501,319.36 396,798.00 328.142.45 65.398.41 73,383.34 63,486.94 66,110.97 141.062.50 45,033.47 803.578.56 784.187.58 642.364.12 2.878,226.02\ 2.859,617.28 2.573.940.33 18.608.74 I 304.285.69 I 283,351.79 (289.071.69) 352.046.91 261,124.29 338,776.16 342,350.22 0.00 0.00 0.00 261.124.29 338,776.16 342,350.22 22.227.50 (627,847.85) 9,696.69 (68.796.00) 0.00 (542,500.00) 91.023.50 (627,847.85) 552.196.69 SINGLE MONTH Current Budget Prior Year Operating Expense Salaries 534,267.41 588.352.77 554,827.18 Employee Benefits 96.766.19 143.740.16 120.453.13 Professional Fees 235.566.42 198.399.00 167.646.20 Plant Operation 32,419.68 36.691.67 36.245.80 Hospital General 33,951.51 70.S31.25 24.952.65 Other Operating Expenses 380.672.87 392,076.29 367,869.16 Total Operating Expense 1,313.644.08 1,429.791.14 1.271.994.12 Net Operating Gain/(Loss) 22,233.76 (229.204.57) 132,609.40 Non-Operatlng Expense Oepreciatton 130,190.08 169,388.08 169,790.56 Contribution to County 0.00 0.00 0.00 Total Non..()peratlng Expense 130.190.08 169.388.08 169.790.56 "rotal Operating Gain/(Loss) (107,956.32) (398.592.85) (37.181.16) l"ounty SUbsidy 68,796.00 0.00 54,250.00 Net Gain/(Loss) after Subsidy (176,752.32) (398.592.65) (91.431.16) Page-1- Page 8 of 73 e MUSEUM COMMITTEE MEMBERS RESIGNATION AND APPOINTMENT OF A Motion was made by Judge Marshall and seconded by Commissioner Finster to accept the resignations of Gwen Salyer and Judge Arlene Marshall from the Museum Commitlee and to nominate Jan Regan Pritchart and Dean Johnstone to serve on the Museum Commitlee. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. CALHOUN COUNTY MUSEUM COMMITTEE - REPORT Cherri Cain gave a report from the Calhoun County Museum Commitlee. The as hoc commitlee was developed in 2001 to demolish the old jail and set up a museum. She asked the Court to support the "Friends of the Calhoun County Museum" and to approve getting the non-profit status as a corporation. No action was taken on this as it was not on the agenda. It was put on the April 25th, 2002 agenda. LASALLE'S LANDING SUBDIVISION IN PORT LAVACA ABATEMENT REOUEST TAX e No action was taken by the Court. BIDS AND PROPOSALS - PURCHASE KAYAKS AND PADDLES UTILIZING GRANT FUNDS A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to authorize the County Auditor to advertise for bids to purchase kayaks and paddles utilizing the Texas General Land Office Coastal Impact Assistance Program grant funds, Bids to be opened May 2nd and awarded on May 9, 2002. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 115 CERTIFICATES OF CONTINUING EDUCATION RECEIVED FROM V. G. YOUNG INSTITUTE John O'Connell, Extension Service Agent, presented Certificates of Continuing Education to Commissioners, Floyd, Galvan, Finster and Judge Marshall from the V. G. Young Institute at College Station. He also stated that this is National County Government Week. e BIDS AND PROPOSALS - CONSTRUCTION OF BREAKWATER BARRIER FOR PORT LA V ACA PENINSULA PROJECT UTILIZING GRANT FUNDS Joe Janda with G & W Engineers, Inc. presented drawings for the West Peninsula Erosion control and Wetlands Protection Project at the City of Port Lavaca City Park on the Lavaca Bay. A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to authorize the County Auditor to advertise for bids to construct an erosion control and wetlands protection for the Port Lavaca Peninsula project utilizing the Texas General Land Office Coastal Impact Assistance Program grant funds, Bids to be opened May 2nd and awarded on May 9th, 2002. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor, 'U 'tIj Z >--; Z UJ ~ C o ~ >--1::r>::r> MZtIj ~u~ >--; 0 o UJ Z >--; o Z n n g > ~ ~ ~ 0 e c ~ Z n 0 C ."" Z .; ~ . c n , " ~ e ~ ~ tIj >--1 r ::r> Z u . - . . ; c " " no ~s " z -j en " I?; n o co ~ .. c "?'" .., ~~ ~~ t;:I ." " c' . ~~ .. r ; n < " ~ o " ~ . e Nn o -. << Cn <. " 0;' " .~ ~: '. , Iljiiiil !i~~;I~~~~ l'i- ,i. .. l~~~;;: ., .,.- "I'~i"l "~_"_R~.. ~~:::~~i~i 1'1"",1 "idii !,~ ~<il~' ~ U!;! ~~~I-~ . ;l'!; , i~g;i! 'i! 1!;I' . 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(;R"VEltlAl~ ,- WEST PENINSULA PLAN VIEW -'''~~ / ,.- APf'ROJ(]WATE LIMITS :'T~~l~ING filL f1....[i~~~" ff-<..'t-'t.......:rl:t-\\ G."..... ~...;?".\, i!*." 1\\ .....J~ ("';OSEPH';':'jAND'I~..t -:.;.............._._.......~ ~'1> .,,21 ",:,.aft .~ '" '" iI:';:.9JS~ ~ 's. ~~ ~ ..~~ -1-4 -tJZ- W1E!ill r'O' 8 IlORIMGLOCATlOll PROPOSED COtHotJFtS EXISTINGCQNTQORS EXlST1HCEtEVATlONS EXISTINOPOWERPOLE -1".0- ,." <> O"^...,.......' 6"'"6IN",C5 ~~ J.JAN~" =~ ~'OO'O1. ~- ~ ,".roo' o , . z :;:; , . . ' ~ . '; ~ - " . " . . 0 . u ~ . z ~ . . . . : . ~ I ~ w ~ w ~ z . 0 . . z " w . ~ ~ ~ o ~~ 86~ I~~i ei...g ~ PI- ... ~ tl.~- C10Zll.9~ ".- tl'16.0:)'l -- , of 2 r;. ~ 'l""l e e 60~t'2:!l" (19(;) 6L61.L 1'lIlc;J. 'll~ah.1 l~od 'lS '1110 DAn '/I, '"02: , I~" : ~ i DNINNV1da :nln.L::lUIH::lijV. DNL\.3.^C1nSt DN1Cl3.JNJDN3. I !!'l l' 'ONI 'S.33NION3 M. '8 E> ~ ~ '? ~ .. " 'oj . ... :~~ * -~.. ,.. ~;;~ g \) o !i ~ ~ \ ~ ~ . ., -~ 'i ~ "I 0 . .; " ~ B~ . lI" ~ gy _0 >- S"IIVJ3(J SYXAL '..utmO:)m10RiY~ 'V:)V/.V11lfOofdO.uI:> Il0u::riI.LOlfd aNV1.LlIM allY 'Olfl.llO:l IlOIS01m v-rnSNlIDId .ISlIJA -<i' I I I I I , I q,... '1' I I I I i i i ' o;-.-J r r' i i ~ i ; d i i ~ .l.-.b 0 -~?''''':IJ 4'"~,!: . OJ. ~, lot ~_~~.' P"i-:,,":o:o ~J i: ;:::.. ;;:'-+.' :z :..Y.'~ !;! lot ::I... fj/.!::,~:." ~ ~'-l ~ u .~ r.1.I..' '. "<{~j~ !5~~ vi::;,; I; ~o: :<(0;0. :z~\ ...O!:i....l...C::l. ~. oJ: ....oJl,~ "'~::I:;/!5>- ~~ ... 1.\,\.1.. 'a. :-'9 ~'" -CtC> "':=1 !"". '" rQ\'"".&:.:.... 1}" ....l;;!...~:r: ~ II.;.;:......! Q .~~. -,L h ~ u ~ ~ ~ ~ ~~~ *: .... 0."- <c_~"_~ ;1I. \\\\.~ ~S~g~~ ~~ ~;::~li~~ :e ~ i.......... ~5 ~~~~~; ~~ ei~c~~~ "'z i!'!:<",:tti... :;.l"" og_o...... 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IlillIl 1~1' limll 1" lhlll! II!: II , '" , , e a\ I' , . .., , .; i' III I. " , , z '. .; "1' jl " z i , Dl 0 il ,!lll il .... I 0 .... . !Ill I ." I !I c !I B ! I " f · 11 I III 0 I I Il!li III ,..r\ ! I 'II II I hUh . i jl J 1 . Ill' ! ! I I tlltHl' ! hI! I 'I i I .! lilli, U II: ,g t Jhl i I "-~)ol at II -..~)O! 118 CONTRACT FOR FAffiGROUNDS PAVILION ROOF REPAIRS This agenda item was passed to April 28, 2002. BIDS AND PROPOSALS - NEW BACKHOE FOR PCT. #1 e A Motion was made by Commissioner Galvan and seconded by Commissioner Floyd to authorize the County Auditor to advertise for bids for purchase of a new Backhoe for Precinct #1 with bids to be opened May 2nd, 2002 and awarded on May 9th, 2002. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. BIDS AND PROPOSALS - VARIOUS INSURANCE COVERAGES A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to authorize the County Auditor to advertise for bids for various insurance coverage s to be opened July 3, 2002 at 10:00 AM and awarded by the Court on July 1 1,2002. (Present policies expire July 16 and 17,2002) BIDS AND PROPOSALS - PROVIDE AMBULANCE BILLING SERVICE FOR CALHOUN COUNTY EMS A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to authorize the County Auditor to advertise and solicit for proposals to provide ambulance billing service for Calhoun County Emergency Medical Services with proposals to be received and opened on May 2nd, 2002 at 10:00 AM. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. INSURANCE CLAIM FOR WATER DAMAGES AT COURTHOUSE - ACCEPT PARTIAL PAYMENT e A Motion was made by Commissioner Galvan and seconded by Commissioner Floyd to authorize the County Judge to execute a release for a $150,000 partial payment of the insurance claim for water damage loss occurring on or about April 19, 2001 in the County.Judge's Office in the Courthouse. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. INSURANCE CLAIM FOR WATER LEAK DAMAGES AT COURTHOUSE- ACCEPT PARTIAL PAYMENT IN AMOUNT OF $8,158.02 FOR DAMAGES OCCURRING DECEMBER 10. 2001 No action was taken by the Court. J. P. PCT. #2 - J. P. PCT. #5 - MONTHLY REPORTS J. P. Precinct #2 and J. P. Precinct #5 presented their monthly reports for March, 2002 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Balajka that said reports be accepted as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. BUDGET ADJUSTMENTS - JAIL - ELECTIONS - HEALTH DEPARTMENT - WASTE MANAGEMENT - R&B PCT. #2 - R&B PCT. #4 (2) - GENERAL FUND TRANSFER/INDIGENT HEALTHCARE - MOLD REMEDIATION CAPITAL PROJECT e A Motion was made by Commissioner Floyd and seconded by Commissioner Galvan to accept the following Budget Adjustments as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 119 e e I I Ie I BUDGET AMENDMENT REQUEST IN TOTAL B GET APPROVED APR II 2002 I :20 ~. BUDGET AMENDMENT REQUEST Total for GENERAL FUND NET CHANGE IN TOTAL BUOGET APPF~OVED APR ,\ 2002 e e 121 e e e --3 BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: HEALTH DEPARTMENT DATE: 4/10/02 BUDGET FOR THE YEAR: 2002 AMENDMENT AMOUNT 744 LINE ITEM TRANSFER (744) APPHOVED ZOOZ l l 8dV APR I I 2002 03^OtJdd\f :iZ2 ~.'-----'-----'-~.-'il ~ETAMENDMENT RE~~~]I If · I , To: Calhou;1 County Commissioners' Court From: request) Date: 04-04-01; I request an amendment to the /)DD~ bud~F=1,: for the --( yea ,-:;---. following line items in my department: ------------- ------------------ -----~------- ------------------- Amendmen t~ Account Name Amount Reason GL Account Iii j?J) 530!}() j2ti3~IO 32fl ~3XO _.JSDQ-,-QO 2C1J.00 -------.-.- \.-- _{1f;j)/X2/._ ___m.lDIe/ __ Je~t~com rt"-{XLics.i-l:am if' ----, ------------ ----.-----+..--.- .- AP~9---- - ---------- ---- APR 1 1 2002 -... .... --- ..- .. -- -----------------.--- ---+_.._---- Net change i~ total budget for this department is: Other remarks/justification: $ ====~='"== I 1J:lde~stand '.:.hat my budget cannot". be a.mended ,'!.~-; reqLlested uncil COI~mi.,;:;;[,;ioners\ Court: appr,::,vcll is obtai~-:ed. Si=jnar.ure of official/dep",!:tmer.t ,""ad: ~~_!~________,_. Date of Commissionersl (;JllI't ap[lroval: e Date posted to GeneraJ. LpdgE't. a(~c::::'dnt- (0) ; 123 e e e BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: ROAD & BRIDGE PRECINCT lWO DATE: 4110/02 BUDGET FOR THE YEAR: 2002 AMENDMENT AMOUNT 3,000 LINE ITEM TRANSFER (3.000) Total for GENERAL FUND 0 ~i~r<~~"'""--'''''-' ~._","'_,"mJ f- _....m~ NET CHANGE IN TOTAL BUDGET 0 APPROVED APR 1 1 2002 :) -1?4 ~fIw BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: RIB PRECINCT 4 DATE: 3/28/02 BUDGET FOR THE YEAR: 2002 ET 1.25 AMENDMENT AMOUNT 713 REQUIRED BY PAYROLL (713) o o APPROVED APR 1 1 2002 e u e e e e e BUDGET AMENDMENT REQUEST l Total for GENERAL FUND lIlIi!Illl!i-"""'="'~~JiIlI NET CHANGE IN TOTAL BUDGET AMENDMENT AMOUNT 2.872 LINE ITEM TRANSFER (2,872) o o APPF-?OVr-D APR 1 1 2002 "'~c ~,lIwU e BUDGET AMENDMENT REQUEST ~ o APPROVED -- APR 1 1 2002 e 1.27 e e e ~ BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: CAPITAL PROJECT-MOLD REMEDIATION DATE: 415/02 BUDGET FOR THE YEAR: 2002 Total for FUND 0 ~~j _ If ~J:~l~ ~1]id1~~~~ NET CHANGE IN TOTAL BUDGET ~ ..n. _____...._ APPROVED APR 1 1 2002 128 e, e CALHOUN COUNTY, TEXAS e Unpostcd Budget Transactions - EXPEND.ADJUSTMEN H p~~ BUD206 . BUDGET ADJUSTMENTS FOR 4/ l/02 PPROVED Fund Effective Code Date Fund Title Transaction Description DeptTitJe L TiltPR 'i Ine as. Decrease 1000 4/1 ]/2002 GENERAL FUND LINE ITEM TRANSFER JA]L OPERATIONS LODGING-OlIT ],173,00 OF COUNTY ]000 4/11/2002 GENERAL FUND LINE ITEM TRANSFER IAIL OPERATIONS MEDICAL 1,173.00 SERVICES 1000 4/11/2002 GENERAL FUND LINE ]TEM TRANSFER ELECTIONS BUILDING RENTAL ]35,00 1000 4/1112002 GENERAL FUND LINE ]TEM TRANSFER ELECTIONS LEGAL NOTICES ]35.00 1000 4/11/2002 GENERAL FUND LINE ITEM TRANSFER HEALTH DEPARTMENT CLlN]C DRUGS 744.00 1000 4/1 ]/2002 GENERAL FUND LINE ]TEM TRANSFER HEALTH DEPARTMENT MED]CAUOTHER SUPPLIES 744.00 1000 4/1 ]/2002 GENERAL FUND TO PA Y MOLD B]LLS ]NOIGENT HEALTH CARE CARE OF INOIGENTS 2,125.00 APPROVED 4/[ 1/02 1000 4/1112002 GENERAL FUND COPIER WASTE MANAGEMENT GENERAL OFFICE SUPPLIES 500.00 1000 4/1112002 GENERAL FUND REPAIR TERMITE DAMAGE WASTE MANAGEMENT BU]LOING SUPPLlESIPARTS 200.00 ]N RESTROOM ]000 4/11/2002 GENERAL FUND FOR COPIER, SLDG REPAIRS WASTE MANAGEMENT LANDF]LL CLOSURE 700.00 1000 4/1112002 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 3,000.00 BRIDGE-PRECINCT #2 1000 4/1112002 GENERAL FUND LINE ITEM TRANSFER ROAD AND SUPPLIES-MISCELLANEOUS 3,000,00 BRIDGE.PRECINCT #2 1000 4/1 l/2001 GENERAL FUND REQU]RED BY PAYROLL ROAD AND MAINTENANCE EMPLOYEES 713.00 BRIDGE-PRECINCT #4 1000 4/1112002 GENERAL FUND REQU]RED BY PAYROLL ROAD AND WORKERS COMP 713.00 BR]DGE.PRECINCT #4 ADJUSTMENTS 1000 4/1 ]/2002 GENERAL FUND LINE ]TEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 2,872.00 BR]DGE.PREC]NCT #4 1000 4/1112002 GENERAL FUND LINE ]TEM TRANSFER ROAD AND MACHINERY /EQUIPMENT 2,872.00 BRlDGE.PRECINCT #4 REPAIRS 1000 4/1]/2002 GENERAL FUND TO PAY MOLD B]LLS TRANSFERS TRANS.TO CAP.PROJ. MOLD 2,125.00 APPROVED 4/11/02 REMEDIATION Total GENERAL FUND 11.462,00 ] I ,462,00 1000 5210 4/1 ]/2002 CAP]T AL PROJECTMOLD TO PA Y MOLD BILLS NO DEPARTMENT MOLD REMEDIATION ].728.00 REMEDIATION APPROVED 4/11/02 5210 4/1112002 CAP]T AL PROJECTMOLD TO PA Y MOLD BILLS NO DEPARTMENT TELEPHONE SERVICES 169.00 REMEDIATION APPROVED 4/11/02 52]0 4/1112002 CAPITAL PROJECTMOLD TO PA Y MOLD BILLS NO DEPARTMENT UTILITIES 228.00 REMEDIATION APPROVED 4/11102 52]0 4/1 ]/2002 CAP]T AL PROJECTMOLD TO PAY MOLD BILLS NO DEPARTMENT TRANSFERS FROM 2.125.00 REMEDIA TJON APPROVED 4/11/02 GENERAL FUND --- Total CAPITAL PROJECTMOLD 2.\25.00 2,\25,00 ~ 52]0 REMEDIATION N Dalt:4/10l0204:01:09PM Page: I ~ ~ " I n'" 0 o C "8 ~" o ~ . " ~ ..; 0 . E: 0 0"' ~ e~ . o " " ". 0 '" C " ~ 2- .. e e )> )> lJ -0 lJ ::0 - :JJ .-- 0 '" < = = m '" 0 ..; ~ . "- o. " o E 'S. 0' " Ii' "- ..; z o Cl .. ;;. .. s ~ ~ w 0 .~ ~ ~ " 0 Ii' "- 0 w ~ u- 0 ~ . ~ '" 0 GENERAL DISCUSSION e Commissioner Floyd said to continue County maintenance of the Park and Boat Ramp at Point Comfort it will have to be surveyed with County funds and donated to the County. Judge Marshall informed the Court the Texas Alcoholic Beverage Commission brought a Resolution and asked that the Court sign same for Alcohol Awareness Week. :;: ." o " " 0- ",,,, c:a. E! g..; , ~ (") '" " > a f'l t"" 0:::-' :: rn g 0 ..; ':' 2 6rJn ~'tiO SlIi!!j1 ~P:;! Ii! 6- ..;~..; "'c:'" ",::;5:' 0,='" "m !;~ 25~ NO " ~ :0 :; N 130 Judge Marshall received a notice form South Central Regional Water Planning Group L that there is a vacancy on that Board for an Agricultural representative as the present representative has resigned. Any nomination should be submitted by April 25, 2002, Commissioner Finster will have a preliminary plat on a 265-acre subdivision next month, COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report for March, 2002 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Balajka that said report be accepted as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. CALHOUN COUNTY, TEXAS COUNTY TREASURER'S REPORT MONTH OF: 'MARCH 2002 BANK RECONCILIATION LESS: CERT. FUND OF DEPOSIT PLUS: CHECKS BANK FUND BALANCE OTHER ITEMS OUTSr ANDING BALANCE bPERA TINO $15,441,841.18 $15,000,220,00 $663.334,99 $1,104.956.17 iroRY lMPREST-DlSTRICT COURT 2.892.02 1.336,00 4,228.02 !JuRy lMPREST-COUNTY COURT 1,995.83 642.00 2,637.83 ILmRARY CERT OF OBLlO I&S 10,072.41 0.40 10,072.81 bEN OBLlO BDS !NT & SKO 23,114.39 2.67 23,117.06 GEN OBLlO REFUNDINO BDS !NT & SKG 83.956.75 1.02 83,957.77 rrAX ANTICIPATION NOTES - FORMOSA 883.964.23 853,000.00 30,964.23 f-rAX ANTICIPATION NOTES INT & SKG 67,745.38 67,745.38 MEMORIAL MEDICAL CENTER: OPERATING 515,954.48 352,371.40 868,325.88 MEMORIAL 16.381.9] 16,381.9] RESTRICTED DONATION 12,991.56 ]2,991.56 INDIGENT HEAL THCARE 1,074.61 ],074.6] CERT OF OBLlG INTEREST & SINKING 36.83 300.00 33683 DRAINAGE DISTRICT: NO.6 8,602.52 8,60252 NO.8 36,203.58 36,203.58 NO. 10 MAINTENANCE ]5,432.61 ]5,432.61 NO. 10 DEBi SERVICE 43,598.59 43,598.59 NO. J 1 MAINTENANCFJOPERA TING 130,354.17 130,354.17 NO. 11 DEBT SERVICE 63,262.27 63,262.27 NO.1 J RESERVE 50,240.88 50,240.88 CALHOUN co. NA VrGA nON DIST: MAINTENANCFJOPERATING 98,906.47 98.906.47 TOTALS $17,508,622.67 $15,853,220.00 $1,017,988.48 $2,673,391.15 APPROVED APR . I 2002 1.31 e e e e CALHOUN COUNTY TEXAS COUNTY TREASURER'S REPORT MONTH OF: 'MARCH 2002 BEGINNING ENDING FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE GENERAL >12.943,439,.3 ,."."'.42 'I. )12,111,163.19 ROAD & BRIDGE GENERAL 108,535.26 110,052.55 0.00 2]8,587.81 KUAU &. HKJ.J.)(jc 1'1{l:UNLT #2 250.72 0.00 0.00 250.72 ROAD & BRlOOE PRECINCT #3 9,971.18 40.28 0.00 10,011.46 ROAD & BRJOOE PRECINCT #4 61.539.03 230.17 0.00 61,769.20 FARM TO MARKET AND LATERAL RD, 20,442.79 157.79 0.00 20,600.58 HWY 87/FM109O '),246,167.49 4,660.98 0.00 1,250,828.47 ROAD MAINTENANCE PRECINCT /I I 2,.263.75 11.51 0.00 2,275.26 ROAD MAINTENANCE PRECINCT #4 17,189.40 63.30 0,00 17,252.70 LATERAL ROAD PRECINCT # I 3,730.54 11.5\ 0.00 3,742.05 LATERAL ROAD PRECINCT #2 3,730.54 11.51 0.00 3,742.05 LATERAL ROAD PRECINCT #3 3,730.54 IJ,51 0,00 3,742.05 LATERAL ROAD PRECINCT #4 3,730.54 11.5\ 0.00 3,742.05 FLOOD CONTROL PRECINCT #2 1.581.46 5.75 0.00 1,587.21 FLOOD CONTROL PRECn-l'CT #3 22,00].58 80.56 0,00 22,082.14 FLOOD CONTROL PRECINCT #4 2,036.45 5.75 0.00 2,042.20 UVENILE PROBATION 298,763.55 13,740.34 29,446.72 283,057.17 BOOT CAMPIJJAEP 160,755.46 8,08].07 8,173.86 ]60,662.67 D.A.R.E. 29,048.93 116.48 4,815.25 24,350.16 IAIRPORT MAINTENANCE 24,240.71 92.07 289.28 24,043.50 lLlBRARY GIFT AND MEMORIAL 8,949.22 88.38 0.00 9,037,60 LAW LIBRARY 35,633.40 1,112.35 1,109.00 35,636.75 ICAPITAL PROJ-RB INFRASTRUCTURE 32,732.48 0.00 0,00 32,732.48 ~~PJTAL PROJ-AlRPORT IMPROVEMENT 12,513.10 0.00 0,00 12,513.10 !CAPITAL PROJ-PARKING LOT 80,543.81 0.00 000 80,543.81 ~~PITAL PROJ-UBRARY TELECOM-2001-02 54,049.81 0.00 000 54,049,8] !CAPITAL PROJ-NEW EMS BLOG 19,196.25 0.00 0.00 19,196.25 APITAL PROJ-NEW JAIL BLOG 25,000.00 0.00 0.00 25,000,00 APIT AL PROJ-MAGNOLIA BEACH EROSION 52,537.48 0.00 0.00 52,537.48 APIT AL PROJ-SW AN POrNT PARK 51,475.80 10,000.00 0.00 61,475.80 APIT AL PROJ-OLD JAIL DEMOLlllON 17,677./1 0.00 4,500.00 ]],177.11 APIT AL PROJ.FAIRGROUNDS STORM DAMAGE 102,099.01 0.00 0.00 102,099.01 APIT AL PROJ-MOLD REMEDIATION 10.39 645.00 643.36 12,03 CAPITAL PROJ-L1GHTHOUSE 4,187.50 30,000,00 6,339.20 27,848.30 APIT AL PROJ.RB PCT 3 BUILDING 83,552.50 0.00 76,542.00 7,010.50 APIT AL PROJ-BAUER BLOG ROOF 35,000.00 0.00 0.00 35,000.00 APIT AL PROJ-FURNITURE-POlNT COMFORT U 10,097.65 0.00 0.00 10,097,65 POC COMMUNITY CENTER 4,316.30 17.26 702.64 3,630.92 HAMBER TOURISM CENTER 223.]6 0.00 0.00 223.16 FINE AND COSTS HOLDING 53,824.01 8,027.50 0.00 61,851.51 DONATIONS 1]1,2]7.43 525.31 348.45 111,394,29 N1MAL CONTROL-CAWS ]38.87 0.00 0.00 138.87 SHERIFF FORFEITED PROPERTY 1,087.]5 5.75 0.00 1,092.90 RECORDSMANAGEMEN~COUNTYCLERK 53,800.16 2,5]6.40 501.39 55,815,j7 RECORDS MGMT & PRESER V A TlON 42,540.44 78.8.12 0,00 43,328.56 COURTHOUSE SECURITY 98,873.27 3,358.56 0.00 102,231.83 RANTS 62,349.48 ]84.]4 4,334.88 58,198.74 LAW ENF OFFICERS STANDARD EDUCATION 4,900,22 698.81 221,28 5,377.75 UVEN1LE PROBATION REST]TUT]ON 1,797.]2 0.00 0.00 1,797.12 ELECTIONS CONTRACT SERVICE 1,997.38 ]3,403.59 0.00 15,400.97 OMPENSATlON TO VICTIMS OF CRIME 4,405.77 10,976.28 0.00 15382.05 RlMINAL JUSTICE PLANNING 7.87 0.00 0.00 7.87 LAW ENF OFF]CERS STANDARDS 2.36 0.00 0.00 2.36 ARREST FEES 537,08 1,186.46 0.00 1,723.54 UDlCAL PERSONNEL TRAINING 534.19 1,378,78 0.00 1,912,97 CONSOLIDATED COURT COST 5,3[2,52 12,739.78 000 )8,052.30 FUGIT]VE APPREHENS[ON 1,349.06 3,538,77 0.00 4,887.83 UVENILE CRIME & DELINQUENCY 119.70 324.]1 000 443.81 TRAFF]C LAW FAILURE TO APPEAR 150.00 30.00 0.00 180,00 CORRECTIONAL MANAGEMENT rNSTITUTE 104.5] 296.84 0.00 40135 OP & CHAUFFEURS LICENSE 43,11 0.00 0.00 43,11 GENERAL REVENUE ).94 0.00 0,00 3.94 LAW ENF OFF CONTINUING EDUCA TJON 3.15 0.00 0.00 3.15 APPELLATE JUDICIAL SYSTEM 395,00 135.00 0.00 530,00 UROR DONATIONS 10.00 :20,00 0.00 30.00 e;DlGENT CIVIL LEGAL SERVICE 1,030,00 464.00 1,468.00 2600 IME PAYMENTS 156.25 2,604,14 156,25 2,604\4 IGRAFFITI ERADICA nON 4,153.84 17,26 0.00 4,171.10 USTlCE COURT TECHNOLOGY 2,434,44 2,374.25 0.00 H0869 REFUNDABLE DEPOSITS 2,000.00 000 000 2,000,00 MISCELLANEOUS CLEARING 68.240.95 5,199,25 0.00 73,440.20 UST[CE OF THE PEACE CLEARING 54.228.94 42,831.41 53,992.54 43,067.81 UNCLAIMED PROPERTY ],641,16 0.00 515.99 1,12517 EXCESS SALES TAX REVENUE 2.994.17 II,S] 0,00 3,005.68 TOTALS \16,]75,334.06 $906)172.07 $'1,640,364.95 ))5,44J,841.18 IAXES IN ESCRUW 0.00 0.00 O,uu u.ou :urAL upERA rlN ~16,1 6,= 1,/.>4u, 5,441,l!4 ,18 e e 132 CALHOUN COUNTY. TEXAS COUNTY TREASURER'S REPORT MONTH OF, . MARCH 1002 BEGINNING ENDING FUND FUND BALANCE RECEIPTS DISBURSEMENTS FUND BALANCE , ,U.O,o.O' '."", '" U.UU ""m.;> GENERAL OBLlG REF BDS 1&S &2,86\.59 \,095.\6 000 83,956.75 LIBRARY CERT OF OBUG I&S 10,052.18 20.23 000 10,072.4 I TAX ANTICIPATION NOTES I&S 67,609.29 136.09 0,00 67,745.38 TAX ANTICIPA nON NOTES-FORMOSA 881.001.75 2,962.48 0.00 883.964.23 URY lMPREST-DISTRlCT COURT 788.64 2,225,38 122.00 2,892.02 JURY IMPREST .cOUNTY COURT 1.664.30 331.53 0.00 1,995.83 TOTALS $17,239.933.4ts $916,135.66 $1,640,486.95 $]6,5]5,582.19 MEMORIAL MEDICAL CENTER: OPERATING $519,496.88 $\,551,136.69 $\ ,554,679.09 S515,954.48 MEMORIAL 15.737.33 644.58 0.00 16.381.91 RESTRICTED DONATION 12,965.46 26.10 0.00 12,991.56 INDIGENT HEAL mCARE 1,074.61 65,088.42 65,088.42 1,014.61 CERTIFICATES OF DHLIG INT & SKG 36.83 60,91l.75 60,9]3.75 36,83 $549,311.11 $1.677,809.54 $] .680.681.26 $546,439.39 DRAINAGE DISTRICTS NO.6 $8,524.70 $150.84 $73.02 $8,602.52 NO.8 34.070.52 2,275.97 142.91 36,203.58 NO. lO.MAINTENANCE 15,240.95 267.41 75.75 15,432.61 NO. ]a-DEBT SERVICE 43,296.44 302.15 000 43,598.59 NO. II-MAINTENANCE/OPERATING 133,110.95 5,277.35 8,034.13 130,354.17 NO. Il-DEBT SERVICE 62,555.13 707.14 0.00 63,262.27 NO. II-RESERVE 25,149.67 25,091.21 0.00 50,240.88 $321,948.36 $34,072.07 $8,325.81 $347,694.62 CALHOUN COUNTY NA VlGATION mST. MAINTENANCE AND OPERATING $103,174.26 $2,731.12 $6,998.91 $98,906.47 $974,433.73 $],714,6]2.73 $1,696,005.98 $993,040.48 APPROVED APR I l 2002 ACCOUNTSALLOWED-COUNTY Claims totaling $605,651.50 were presented by the County Treasurer and after reading and venfytng same.. A MotIOn was made by Commissioner Finster and seconded by CommiSSIOner Bala]ka that said claims be approved for payment. Commissioners Galvan, Bala]ka, Floyd, Finster and Judge Marshall all voted in favor. THE COURT ADJOURNED AT 11:55 AM. 133 e e e SPECIAL APRIL TERM HELD APRIL 11,2002 THE STATE OF TEXAS ~ COUNTY OF CALHOUN ~ e BE IT REMEMBERED, that on this the I Ith day of April, A.D., 2002 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 2: 00 P.M., a Special Term of the Commissioners' Court, withitt said County and State, and there were present on this date the following members of the Coun, to-wit: Arlene N. Marshall Roger C. Galvan Michael J. Balajka H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner, Pct. 1 Commissioner, Pct. 2 Commissioner, Pct. 3 Commissioner, Pct. 4 Deputy County Clerk Thereupon the following proceedings were had: PUBLIC HEARING TO ESTABLISH RULES AND REGULATIONS FOR PUBLIC USE OF CALHOUN COUNTY BEACHES Judge Marshall opened the public hearing at 2:00 P.M. on rules and Regulations for public use of Calhoun county Beaches. Commissioner Galvan stressed the need to set guidelines and rules and regulations and rates for the public beaches in Calhoun County. He asked for input from the public. Bill Homes from Michigan suggested visible signs be erected stating the rules, etc. e Gwen Salyer thought there should be a fee and time limit for campers. John Hilbrandth mentioned the expense incurred by the County to maintain the beaches. Also, the problem with the indigents, unemployed or unemployable persons living there in their cars. He suggested a user's fee and permit requirement. Commissioner Balajka said this is already covered by law. George Palmer, manager of the Powderhorn RV Park, said some people have lived at the beach all winter, dumping sewage in the creeks and water; something should be done about this, Gwen Salyer said many are Canadian tourists who do pick up garbage, etc. and are helpful but she thought they should pay a fee. Betty Dworaczyk said some people have been living there six months or more in cars. Many people were disappointed this meeting was not held after hours so more could attend, I I Ie I I Larry hawks with Circle H R V Park said he has seen campers come and go. Enforcement of rules will be astronomical. It is best to have no rules but as the place gets busier, change is needed. Canadians go out of their way to come here; don't want to charge them. Mr. Hilbrandth said most other places do charge a maintenance fee, He suggested checking with other counties concerning this. Mr. Holmes said he had traveled extensively and only about five places do not charge for camping - Calhoun County being one, Betty Dworaczyk said the Canadians do not mind paying a fee, Bonnie Bailey said the Canadians come because they think our beach is paradise, Sheriff Browning said the Canadians are not a problem. ~JI~ Commissioner Galvan stated another problem is go-carts. Commissioner Balajka said there is already a law regarding go-carts. Mary Janse at Baywatchers said the young local kids in their trucks cause trouble because they have nothing to do. Sharon Bailey thought the existing rules should be enforced before new rules are made. If the two-week limit was enforced, it would eliminate homesteading on the beach. e Commissioner Finster said the Commissioners' Court does not have authority to make a law (City Council can) - we can adopt a rule - "Permissive Legislature". He asked the group for a consensus of what is needed - a few rules only. Commissioner Balajka said the Sheriff is getting an up-to-date penal code. A person cannot go somewhere and set up residence. Ms. Dworaczyk said there is a regulation about the length of stay on the beach. Attorney, Ty Zeller says it is seven days, the same as applies to rest areas, (the Transportation Code). The Government Code provides that regulations can be adopted for the beach. Melvin Choloupka suggested campers obtain dated permits at Larry's Store with Larry and the County splitting the fee. The constable for the Magnolia! Alamo Beach area is Greg Falcon. Mr. Zeller said the County can regulate the beach as they like but exactly what the County wants needs to be determined. Commissioner Balajka said just past the breakwater is private property. Mr. Zeller said the beach is owned by the State. High- water mark defines a beach. Larry Hawks said people are donating for the sewer dump; the money is split between Magnolia Beach Fire Department and the Matjorie Tewmey Fund. e Mr. Holmes said most trash is from the beach residents and not travelers. Ms. Dworaczyk said the amount of trash is a big issue. A lot is from the beach residents but also from other beaches and even from Port Lavaca residents. Gwen Salyer thought there should be an enforced penalty regarding the garbage issue. We turn people in but nothing happens. Complaints are filed with the Justices of the Peace. People dumping sewage should be a main concern. Commissioner Balajka said there is already a law for that. Mrs. Salyer said a lot of beach residents are dumping sewer on the ground. The Victoria Health Department does not come for two or three months. Judge Marshall advised persons who call the Health Department to also call her office and she will follow-up. Melvin Chaloupka said people will want drinking water and a garbage can for the permit fee. Commissioner Finster does not want to compete against private enterprise. Mrs. Dworaczyk mentioned the problem with dogs. Commissioner Galvan asked people to call his office after calling Animal control for a follow-up. Gwen Salyer mentioned the burning of construction materials, nails, leaves etc. being a problem. Commissioner Balajka said complaints for this should be filed with TNRCC. e Commissioner Floyd said if we go to a required permit, how does this relate to a county resident who camps. The group replied it is the same. Commissioner Finster mentioned the problems at the Port O'Connor Pavilion. Sheriff Browning receives complaints that beach cabanas are always taken. Gwen Salyer thought we should try to cater to the campers who are only here for a short time as they contribute to the economy. 1.35