2003-04-24
REGULAR APRIL TERM
HELD APRIL 24, 2003
THE STATE OF TEXAS !i
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COUNTY OF CALHOUN !i
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BE IT REMEMBERED, that on this the 24th day of April,
A.D., 2003 there was begun and holden at the Courthouse in
the City of Port Lavaca, said County and State, at lO:OO
A,M., a Regular Term of the Commiss~oners' Court, within
said County and State, and there were present on this date
the follow~ng members of the Court, to-wit:
(Absent)
Michael J, Pfeifer
Roger C. Galvan
Michael J. Balajka
H, Floyd
Kenneth W. Finster
Shirley Foester
County Judge
Commissioner,Pct,l
Commissioner,Pct.2
Commissioner,Pct,3
Commissioner,pct,4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner
Finster led the Pledge of Allegiance.
CALHOUN COUNTY RABIES CONTROL ORDINANCE - REVISIONS
DISCUSSED
Commissioner Floyd discussed the Rabies Control Ordinance
and the February 27, 2003 Texas Board of Health approved
Amendments to Texas Administrative Code, Rabies Control
and Eradication, pertaining to rabies vaccination
requirements for dogs and cats in Texas. It was his
understanding, through correspondence, that the Texas
Department of Health had extended the option for
vaccination from an annual basis to a three year basis.
Some citizens asked him why Calhoun County was not using
the three year basis. Calhoun County Rabies Control Order
(dated 2-24-l997, recorded Vol, l6, pg, 477) calls for
vaccination on an annual basis. The Texs Dept, of Health
rules for Sec. l69.29 (a) were read by Commissioner Floyd
as shown on the following letter.
Dr. Steve Wilson discussed information and amendments
posted on the Texas Department of Health Zoonosis Control
Divisons' Website at www.tdh.state.tx.us/zoonosis and the
State Ordinance. He stated rabies is not an animal health
issue, it is a public health issue. He discussed the two
types of vaccines good for one or three years, He said
the issue before the Court is basically po~itical - .an
administrative type decision issue, a publ~c health ~ssue,
Texas is one of five states that require annual
vaccinations; the others require the three year
vaccination, Controversy seems to be dividing up the two
points - three year supporters are those who re~d t~e
studies pass the laws and don't have to deal w~th ~t.
Those f;r the one year are actually trying to figure out
whats going to happen to the.record.keeping and
application and enforcement ~ssues ~f done every three
years.
He said the FDA and studies state an every three year
basis would be medically protected if done property and
done every three years. No vaccine will protect 100% as
all immune systems do not function properly and not all
animals can be vaccinated.
The three rear o~ the every y~ar option - whichever
ordinance ~s str~cter or requ~res more frequent
vaccination is the one that will be enforced in a specific
locality. The option will be as set by the.govern~ng body
of the vicinity, whether state, county or c~ty ord~nances,
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In order for someone in Calhoun County to le9ally
vaccinate every three years - that will requlre all the
political subdivisions that claim him as a resident to be
in agreement with that option. He said the Court will
need to decide the status of an animal that comes into a
political subdivision that requires annual vaccinations
but came from a political subdivision that re~ired one
every three years, Also, regarding registratlon - animals
are now registered when vaccinated - would there be annual
registrations but vaccinations only every three years. He
stressed the need to keep records, He said this was
administrative, not medical.
Dr, Wilson had no recommendations for the Court,
Commissioner Finster said there might be a problem with
people remembering when the vaccination was done,
Commissioner Balajka asked who would enforce the
ordinance,
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Dr, Wilson stated the negative side to the three year
option vs the annual. The two concerns with vaccinating
frequently: (1) In dogs, it increases the chance of an
autoimmunity, basically over-stimulating the immune system
from frequent vaccinations. (2) In cats, there is vaccine
related sarcoma. Most feline specialists reconmmend a
yearly vaccine in cats with a low antigen, non-adjuvanted
vaccine, Most canine specialists recommend ever~ three
years unless it is a puppy and then one vaccinatlon and
one vaccination the following year, then one every three
years, Advantage is you don't have to vaccinate so often
but records are not as good.
Commissioner Finster was concerned with the three ~ear
option, stating people would get lax and not keep It up,
Dr, Wilson mentioned rabies drives and whether this would
affect them. Commissioner Balajka was concerned for the
public rather than the animals, He felt unlicensed
animals should be ticketed and the vaccination forced.
Commissioner Floyd felt it was the Court's responsibility
to ~rotect the pUblic and to remain with the current
Ordlnance until there is a better administrative way to
handle it and assure the public is not affected by it.
Commissioner Galvan and the Court all agreeded,
No action was taken by the Court.
It*:l
TDH
'z.v.o.;Di!I'...n)Q1nOll~Wrn
Texas Department of Health
::dlll:lJdn-.1. Sanchez. M.D., M.P.H.
Commissioner r.f HC3.Hh
,
!}.!!PJ/r..'tfliJ.lllb.J!abt Cl'. u,'
1\.00 Wes149tl1 Street
Au::>tJn, TO:\1.51&ij6-3199
3J::-4~i.7) II
NicC'Jll~ C\llf'j, ,\.f.O., M.PH.
Ex~cut:..e: OtfJucy C\;t\Hni~5\.ofl~r
March 7. 2003
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10 AiDmsllC.tre and Control Profc.9sion:t.l.s, Veterinarians, tmd other interested parties:
~n FebnJar;r' 27, ~OO~, Ult' Texas BOi1Id of Health approved I.m.e.q,jm~nts tv Tt:x~:, Administrative Code, R.3bies
Control ~a EradlCatlOll, These amendments ilIe posted 00 the Te""" Department of Health Zoonosis Comeol
DtYl~'or.. S websl.te at .......Nw.rdt.st~te.tx.U!'lz:?Onosis, The major impact of the aroelld.men~ pert9.ins to r-,J;bies
taU:natJoJ) reqlHremems for dogs and cats lfi Texa5. The new language for Secti"n 169.29 (a) is as foilaws:
-1.21
The (jwn~r or (:\lJ1odlan (excluding .ninu,! shtlters) o( each domestic dog or cat Shli.ll lta\'e tbe animal "Kcdlliltd'
QgaJ./Jit nib-'el by four mt)JJstJ~ oj age. The s~imal mlt5t rtttJve a bO(lJter wirhin the 12-motJtb ;nt~n-:ll followlug tbe
ini1ial vlu:('inatllJl1. Every doml!'Jtic do\! or at mlut be r~\'.cdruted Ilglli",t rllbif!ll at II rniuimum c! at ,lc:Ii.1t onCt
every three ytaN! whh It rllbtel nc~ine UOO".J15;ed by the Unlttd Stat4:S DCpllrTm,ent or AgrliCultl.lre. Th~ v.icJ;:i.,e must
ht; administertd act:ordtDg to label recomme-nda1lorts.. Liv-e1toc:..k. (e~p(:dally tbo~ lhat hilve fr~qu~.,t .::onta.ct with
hum.l/ID.'!:), dotnnlti.c ferrtu. 3nd wolf.dog hybrid! 1t.oufd boll' vBcdllated a.gainst ra.bfb. Nothihg in thii :l:t1..-tion
prohrblts.. nttlrinarJu and owner or CUJtQdilil{J from ulecting 1l Jl10re frequent rubl!;!$, v8cdutton interval. H~alth
.md Sart"ty Cod~, U816.0U and '16,OHi .Uo..,.. Jou! j~rildictl(ln' to estabUsh mut'\': r~quent rnbJO;!~ vllc<"inatton
inttrval.!L
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In suw.mary,
l, ell dogs and cat? must receive n ~econd rabi~s v~ecinati\'m wj~hin Ol'le yeAr cf re..:::eiving their first
vaccinatioll, regardless of
Ii. the type ofveccine used or
b. the age lit whif;.h thl! anime.l was initially vaccinated, ,
2 if the animal hils rct;~ived at IcilSt tw0 Yllcc:llaUOn:i and the last vaccinarion consisted of
a. 3..:1 annual rabies vaccin~. the animal must receive a va~cjnf.tion wit}.jJl 12 mouths.
b. a n-iennial "VJ.c:c;ne., the :mirnai mu~t receiy~ a vaccination withiD. 36 months.
3. lEthe &!lima! h,lL$ received at I:as: t1VO Vllccinatiocs prlc..,r to this atneadnleflt and a. trJenrJJ.ttJ YllCi;;nt W,15
used for the last vaccination, tilis lIhendment is rerroac1ive (i.e" the anirr..al's- oext Y;l~in8tion will be
due within 36 months from the date of its last Ya;~i.nalian), '
If YOll hl'tY~ QUClstions pertaining to the~t! amendments, please Ccnt1tCt your Texas Dtpartml;:nt ofHe-altn
Regk:nal ZoOtlosis Control offict:'. You ma)' also contal;1 Dr. Jane Mahlow, Dire-c:-tor. Zoono~i!; Cont..l1)l Division
ai ~~11~$8-i255 or email Thc.V~t@td.h.5-.a.rc.tx.us.
MEMORIAL MlIDICAL CENTER - MONTHLY FINANCIAL REPORT
The Memorial Medical Center monthly report was given by
Saad Mikhail.
MEMORIAL MlIDICAL CENTER - HEALTH INSURANCE PORTABILITY AND
ACCOUNTABILITY ACT OF 1996 lHIPAAI PRIVACY RULE
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Elwood Currier, Hospital Administrator, gave a report
regarding Memorial Medical Center's compliance with the
Health Insurance Portability and Accountability Act of
1996 (HIPAA) privacy Rule, stating Memorial Medical Center
is in full compliance with all the HIPAA regulations to
date and all the employees received the required education
and all other re~irements have been met; this was
completed on Apr~l 11, 2003.
Mr. Currier said UFP is meetng in July and they will ask
an orthopedist from one of the groups in Victor~a to cover
this hospital and do as much local work as poss~ble. They
will probably work out of the out-patients clinics in the
emergency area.
Subsidy to physicians doing OB in the community because of
increase of premium for those family practioners doing
obstetrics was discussed at the last Board meeting, He
said the legal opion received was that it is a safe harbor
issue and we can do it and it is a good business decision
and in order to get the disproportionated share funding
which this year will be about $500,000, that obstetr~cs
will be critical to that particular issue; we are
providing a $24,000 investment in order to remain eligible
for $500,000. The Board has approved the subsidy.
He stated replacement of the ceiling in the hospital
dining room was approved by the Board,
A repeat board meeting will be scheduled due to not
continuing to have a quorum.
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GENERAl. DISCUSSION - PARKING AT THE PORT O' CONNOR BOAT
RAMP AREA IN PRECINCT #4
Captain Kendall Kirk Howlett spoke to the Court concerning
parkin~ in the Port O'Connor Boat ramp area. He said
there lS no designated area for big trailers. He had
parked for years on the side where no-parking signs have
been placed but now has no place to park. Parking large
trailers in the general public area block it off and the
ditches alon~ the road are too deep to allow parking
there. Commlssioner Finster stated the no-parkin~ signs
have been there about a year. Captain Howlett sald in the
last eight to ten years, before the signs were up, he had
parked there frequently,
Commissioner Finster stated the EMS and fire department
were having problems getting through the intersection and
coming down the road. You operate a guide service and
have a trailer and pick-up totalin$ probably sixty feet;
you can't get into the pUblic parklng area, The only
other place you can park is alongside the edge by the boat
ramp by which a fence has been put up. The ditches have
been dug along the street for drainage. Culverts are
expensive, He said he had met with the Chamber of
Commerce, four en~ineers and Congressman Paul yesterday to
discuss a harbor In Port O'Connor which would have some
parking but that is some time down the road. He did not
know of any other county property that could be used.
Ca~tial Howlett said the boat ramp is operated and
malntained the State, The place we park belongs to the
County,
Commissioner Finster discussed the confusion concerning
the ownership of the boat ramp and the street, TexDOT put
in the boat ramp in the 1970's. Some property was leased
for a park and later bought, appearing to be a joint
effort between the County and the State. There is some
documentation that the street might belong to the State
from Hwy 185 to the boat ramp. TexDOT turned the lot over
to Parks and Wildlife; owner is actually debatable. The
Count~ maintains the parking lot and accesss to the ramp
but, It appears, when the ramp was widened, the County did
it in joint effort with Parks and Wildlife. There was a
right-of-way issue that created a problem. About one and
a half years ago, some persons approached the Court
because of a parking issue at the intersection there. We
did the "no parking" zone then and the community asked for
"no parking" up to Hwy 1B5 because you can't get off the
highway to turn and go down the street.
Captain Howlett said a good place to park large trailer is
by the privacy fence. Commissioner Finster said when it
was put there originally because when people parked there,
it obstructed that side of the boat ramp. Also, the
propety owner was operating through that driveway. Now
the business and the driveway are no longer there; the
area has been subdivided. In order to allow any ~arking
where you are speaking of, we would have to resclnd the
"no parking" along the fence. I know you need parking and
know some people are parking in the parking lot at the "no
parking" area because they have no where else to park. We
don't have enough room to handle everybody that comes to
Port 0 I Connor. A "large parkin~ only" sign mi~ht be put up
but there might be a problem wlth the definitlon of that.
Mr. Howlett said he might be able to use the area by the
Osborn's restaurant; he will speak to Mr. Osborn.
Commissioner Finster said that was the only solution he
knew. It'would take care of you but if someone beats you
to the spot, you're still in the same position.
INTERLOC'AL AGREEMENT WITH TEXAS ASSOCIATION OF POLITICAL
SUBDIVISONS IT.A.P.S.) FOR FLEET. GKNllRAI. LIABILITY.
PROPERTY, CRIME. EOUIPMENT AND AMBULANCE MALPRACTICE
INSURANCE COVERAGB
Cindy Mueller with the County Auditor'S Office, stated
because this is an interloca1 agreement, it does not
require that we bid for these coverages again unless the
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Court wishes. If the Court chooses to renegotiate under
this interlocal agreement, we have already gotten the
information from the agent. They are ready to get a
better schedule and proceed with the renewal clause.
The Court can decide to stay with them or seek bids again.
Commissioner Finster felt the County should stay with
them. Commissioner Floyd asked Cindy's opinion as to if,
in negotiations, the Court could determine what the price
would be. Cindy stated they will not release anything
until they get all the updated fleet and equipment
schedules. She said they have requested all the updated
information. Commissioner Floyd said we could
re-negotiate and an agreement could not be reached; we
will have to go out for bids. Cindy said there is a time
issue, everythin~ to be renewed on July 17. If the Court
does not agree w~th their quotes, there will be a problem
getting bids done in time to cover when the pOlicies
expire. Commissioner Balajka asked if it was because of
the time issue that we would need to depose them. Cind~
replied that is up to the Court. Commissioner Floyd sa~d
ther could triple the price and that would not be a
sat~sfactory negotiation and we will have to go out for
bids.
A Motion was made by Judge Pfeifer and seconded by
Commissioner Balajka to go out for bids and negotiate for
fleet, general liability, property, crime, equipment and
ambulance malpractice insurance coverage. Commissioners
Galvan, Balajka, Floyd, Finster and Judge Pfeifer all
voted in favor.
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FLEET INSURANCE COVERAGE - LOWER PREMIUM BY REMOVING
VEHICLES FROM PHYSICAL DAMAGE BASED ON AGE
Cindy Mueller with the County Auditor's Office, said when
vehicles are added to the insurance policy, we give them
the cost information and if there is a trade-in involved,
we have it insured for the full value as if there were no
trade-in. That is where the value comes from and they are
not adjusted for depreciation each year, She referred to
the list of scheduled values on the policy.
Commissioner Floyd asked if one of the vehicles were
wrecked, would we receive that amount of money in an
insurance settlement if it were totaled, Cindy said she
doubted it. Commissioner Galvan said we would receive
whatever the blue book shows. Commissioner Balajka said
it would be whatever the value of the vehicle is,
Commissioner Floyd said it is not the insured value, it is
the purchase value. Jud~e Pfeifer said the premium is
based on the purchase pr~ce, Commissioner Galvan said
insure it for the cost when first bought brand new. This
is what the insurance company bases it on. Should not get
full covera~e on vehicles that are over ten years old.
The only th~ng that would make a difference is on heavy
equipment. We could probably go back with the company and
check on the physical damage afterwards. Commissioner
Floyd stated if we want to insure something, no matter the
age; if it is worth $500,000 we still insure it but if it
is one year old and only worth $5000 we are probably not
going to insure it. So it is not the age, it is the
replacement value of the vehicle that makes the decision.
Commissioner Galvan thought what they pay on is age.
Cindy Mueller said when the Court accepted the bid with
Trident Insurance Services last year, there was some
discussion about removing some vehicles that were over a
certain number of years old in order to lower the premium,
We already have the $2500 deductible for any kind of
physical damage and nothing was ever done on this.
Commissioner Floyd said if have $2500 deductible and a
vehicle worth $500, then all you are ~aying insurance on
is $2500. If the insurance company w1l1 only give us four
times the deductible ($10,0001 - you would probably not
insure it. Cindy asked if he was talking about things on
the co~arison of the value new vs the deductible.
Commiss10ner Floyd said what would be received in an
insurance settlement. That is what we are actually paying
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insurance for, Cindy said that would have to come from
the insurance company, we cannot determine that.
Commissioner Floyd stated we had said anytime the
insurance coverage on a vehicle because of its blue book
value, etc. drops below $10,000, we were going to drop it
from the policr, He asked if the insurance company
couldn't do thls, Cindy said she could certainly find
out, and if going for bids, this could be written into the
specifications,
Commissioner Galvan said the Court has discussed this
previously but nothing was done, Commissioner Floyd said
if you are going to have value vs what she said was doing
on age, we could have a grader that is ten years old but
still worth a lot of money, Cindy said we are not talking
about heavy equi~ment now, It is the fleet that carries
the $2500 deductlble.
Commissioner Balajka wondered why all the $300 and $400
trailers are on the policy, Cindy replied they were there
because of the liability but thought it sillr to be paying
physical damages on those values when there lS a $2500
deductible- take them off,
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Commissioner Galvan said they could go with the bid and
when the bill comes, can always cancel afterwards - this
is totally allowed. Physical damages on any vehicle can
be canceled at any time it is not feasible to keep. We
won't know the physical damage coverage premium until we
get the rate schedule.
A Motion was made by Judge Pfeifer and seconded by
Commissioner Balajka for Commissioner Galvan to serve with
Ben Comiskey or Cindy Mueller with the County Auditor's
Office to review this matter and report back to the Court
as to what needs to be done regarding fleet insurance
coverage. Commissioners Galvan, Balajka, Floyd, Finster
and Judge Pfeifer all voted in favor,
WINDSTORM INSURANCE COVERAGE - SINGLE SOURCE ITEM
A Motion was made by Commissioner Floyd and seconded by
Commissioner Finster to designate the windstorm coverage
through the Texas Windstorm Insurance Associaiton as a
single source item, Commissioners Galvan, Balajka, Floyd,
Finster and Judge Pfeifer all voted in favor.
EXCESS WINDSTORM INSURANCE COVERAGE - COURTHOUSE. HOSPITAL
AND MEMORIAL MEDICAL PLAZA
A Motion was made by Commissioner Floyd and seconded by
Commissioner Galvan to renegotiate with the same carrier
for Policy Years beginning July 17, 2003 and July 17, 2004
for Excess Windstorm coverage for the courthouse, hospital
and Memorial Medical Plaza, Commissioners Galvan,
Balajka, Floyd, Finster and Judge Pfiefer all voted in
favor.
CALHOUN COUNTY MUSEUM - CONTRACT FOR FABRICATION AND
INSTALLATION PFULqES OF LASALLE ODYSSEY EXHIBITION
A Motion was made by Commissioner Balajka and seconded by
Commissioner Finster to approve the final contract with
Southwest Museum Services for the fabrication phase and
installation phase of the LaSalle Odyssey Exhibition at
the Calhoun County Museum and authorize George Ann Cormier
to sign the contract. Commissioners Galvan, Balajka,
Floyd, Finster and Judge Pfeifer all voted in favor,
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AGREEMENT OF WORK
LA SALLE ODYSSEY EXHIBIT FABRICATION AND INSTALLATION
I. Parties to the Agreement, This agreemeni is between the Calhoun County Museum, located in
Port Lavaca, Texas, and the International Museum Corporation, d,b,a Southwest Museum
Services, located in Houston, Texas, For the purposes of this agreement, the Calhoun County
Museum will be designated as the Museum, and Southwest Museum Services will be designated
as Southwest.
II. The Work to be Done, By the terms of this agreement and working through the Museum,
Southwest will fabricate and install the LaSalle Odyssey exhibits to be located in the Calhoun
County Museum.
III. Consideration. The consideration for both phases of the work to be done under the terms of
this agreement to be paid by the Museum to Southwest is $75, I 00 as per the attached schedule of
values,
IV, Phases, The work to be done under the terms of this agreement will be completed in two
phases. These two phases are as follows:
A Phase One will be the fabrication phase, Upon approval by the Museum of all Design
Drawings completed by Southwest under previous agreement, Southwest will begin
fabrication of the exlnbits,
B. Phase Two will be the installation phase, Upon completion of fabrication of all exhibit
components Southwest will install the exhibits, This phase will be substantially complete
by the date stated below, but museum punch may be executed afterward.
V, Time Schedule for Comoletion of All Exhibit Phases,
A. Phase One, ----- June 13, 2003
B. Phase Two, ----- August I, 2003
VI. Detail of Museum Review, At various times during the fabrication phase, Southwest may
ask the Museum to come to Southwest's Houston facility to review and approve the work as
being consistent with the design drawings or as representing appropriate minor modifications by
Southwest as required by Southwest,
VII. Schedule ofPavments, As a pm ofthis agreement, a schedule of values is included that
details the costs of both phases as well as the estimated date of completion ofthe phases. Also
included in the Schedule of Values will be the dates by which Southwest estimates that the tasks
detailed within the phases will be completed, Invoices may be sent by Southwest upon the
completion of tasks within the phases as progress payments even if the phase is not yet complete
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in totaL Failure of the Museum to provide infonnation or materials required for completion of
various parts may delay final completion of the work discussed in this agreement
VIII. Work to be Comoleted bv the Museum, During the two phases ofthis agreement, the
Museum will assist Southwest in the following areas and will perform the following tasks:
A. The Museum will provide all artifacts ready to install,
B. The Museum will ensure that site conditions facilitate a reasonable installation process
including but not limited to the following. The Museum will provide for continuous
site access, security, and construction material disposal,
IX, Date bv Which Work is to be Comoleted, All work will be completed by Southwest as
provided in Paragraph V" above, with the following provisions:
A, All payments must be made by the Museum in a timely manner after billing,
B. Review sessions, when required, are to be completed in a timely manner,
C. If for any reason any work is in progress in the building by any persons whose work is
wrrelated to Southwest that work must be completed by the time Southwest is ready
to begin installation, If that work performed by persons other than Southwest is not
complete when Southwest's installation is scheduled to begin, the installation by
Southwest will be extended by an amount oftime equal to the delay,
X, Remedies of Parties, In the event that either the Museum or Southwest is displeased with any
facet of work or performance by the other party, either the Museum or Southwest has the option
oftenninating the contract The procedure for this is as follows:
A. The party that has a grievance will first notifY the other party with a registered letter
detailing the problem(s),
B. The party that receives the letter will have four weeks from the date ofthe letter to
respond and offer a solution.
C. If the proposed solution is satisfactory to the other party, the problem must be
corrected within two weeks,
D, If the solution is unsatisfactory, or if; at the end of two weeks, the issue has not been
resolved, the aggrieved party has the option of unilaterally canceling this agreement.
E, If the agreement is canceled, any monies due from one party to the other must be paid
promptly,
XL Spokesmen for the Museum and for Southwest. Both the Museum and Southwest shall
appoint one person who will be the authorized agent and who can speak for their organization.
XII. Completion of the Agreement. The terms of this agreement shall be considered to be
complete after the exhibit is installed and the Museum provides final approvaL Any work
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required after final approval shall be considered as separate billings, and the Museum shall not
withhold payment from Southwest for the full amount of the contract.
XIII, Legal Jurisdiction, Any litigation must be filed and based in Houston, Harris County,
Texas,
XIV. Signatories to the Agreement The following persons declare by their signatures that they
are legally empowered to sign this agreement for the Museum and Southwest, respectively, and
they by their signatures approve all of the elements of this agreement. Completed on this the 19th
day of March., 2003,
For Southwest Museum Services
George Anne Cormier, Calhoun COUllty
Museum
Witness:
Witness:
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La Salle Odyssey-The Calhoun County Museum T I I I I I
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PHASE ONE: PRODUCTION APRil MAY JUNE JULY AUGUST
1. GraDhic Panel Fabrication
1.1 Gra hIe Production 17,000 10,000 7,000
1.2 Gra hicLaminatinn 4,000 4,000
" Gra hicMounlina 4,000 4,000
14 Exhibit Text & Artifact Labels 2,000 2,000
27,000
2. Casework Fabrication
21 Kiosk 6,000 2.000 2,000 2,000
22 Cases 4, 5, & 6 17 ,000 7,000 7,000 3,000
23 Graohic SurroundNitrines #2 & 3 6.000 2,OQO 2,000 2,000
24 Graphic SurroundNitrines #8 4,000 1.500 1,500 1.000
25 Intra Graphic Surround 2,400 1,000 1,000 400
35,400
PHASE TWO: INST AlLA TION
3. Installation
3.1 Shipping 2,400 2.400
32 Installation 5,600 3,000 2.600
3.3 Artifact Installation 2.700 700 2,000
" Punch 2,000 2,000
12700
TOTAL FABRICATION AND INSTALLATION 76,100 215,500 28,500 14,600 4,600 _-,~
Note: No artchjleclual treatments, fixtures or services of an kind such as f1oorina, wall oaint, electrical work, or ceiling TIahtina svstems are here included.
EXTENSION SERVICE AND EMERGENCY MANAGEMENT -
SURPLUS/SALVAGE
A Motion was made by Commissioner Finster and seconded by
Commissioner Balajka that the following items at Extension
Service Office and Emergency Management Office be declared
surplus/salvage.
Calhoun county Extension Service Office:
Asset #665-0042-HP Fax 900 Ink Jet 270 Printer
Asset #665-0030-1 Hon Executive High Back Desk
Chair (Blue)
Portable Microphone Speaker - Not in Inventory
listing
Hole Puncher - Not in Inventory listing
3-Hole Puncher - Not in Inventory listing
Kodak Slide Carousel 850H-Not in Inventory
listing
Calhoun County Emergency Management
Asset #406-0058-T,I. Microlaser Plus PSI7 Printer
SiN 9139720326 (broken)
Asset #406-0066-Microlaser Turbo-Computer upgrade
for Printer (installed in above noted printer)
Asset #406-0065-Tripplite Uninterrupted Power
Supply Systems (broken)
In discussion, Commissioner Balajka asked what happens to
items declared surplus/salvage, Commissioner Finster said
the correct stylish should be used - salvage, it does not
matter what happens to the items; surplus, it does.
Commissioner Balajka said that would be satisfactory if
the item were transferred to another department or
worthwhile cause. He felt the Court was doing this more
and more and he did not want a precedent that says, "Once
a commissioner does it, I can take it home." Commissioner
Floyd said if he has something to throwaway that is not
on his inventory list, he does not bring it before the
Court; if it is on the list, he does. Cindy Mueller, with
the Auditor's Office said anything on the inventory list
has to be removed by the Court. Commissioner Floyd said
the Court needs to decide if we list all things and bring
them before the Court or if we only bring for Court action
those things on the inventory. Commissioner Finster said
that is the reason the value of the item concerned was
raised to $1000; we were getting so many little things and
couldn't keep track of them.
Commissioner Floyd raised another question: should we say
"surplus/salvage?" Commissioner Finster said the reason
that was brought up is if you couldn't put something in
the auction or it didn't sell in the auction, it could be
trashed, Commissioners Floyd and Balajka questioned where
the items were going, Commissioners Floyd said if he
states it is surplus, someone else can use it - the
auction or another department. If salvage, it is thrown
in the trash. Commissioner Balajka said items declared
su~lus could be taken to Precinct #1 barn site and stored
untl1 the Chamber of Commerce auction.
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The Court clarification was: If it is not on the
inventory list, you don't need to bring it before the
Court.
Vote on the Motion: Commissioners Galvan, BaIajka, Floyd,
Finster and Judge Pfeifer all voted in favor,
CALHOUN COUNTY COURTHOUSE RRNOVATION AND NEW JAIL
CONSTRUCfION - PROPOSALS TO BE SHORT-LISTED
This agenda item was passed to May 8, 2003 as it was
decided this was not an emergency as posted on the agenda,
It
BIDS AND PROPOSALS - VEHICLES FOR SHERIFF I S DEPARTMENT
This agenda item was passed to May 8, 2003 as it was
decided this was not an emergency as posted on the agenda,
430
EXECUTIVE SESSION - DEFINE POTENTIAL PROPERTY REOUIREMENTS
AND AVAILABILITY FOR CONSTRUCTION OF A NEW JAIL
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The Court, being in open session, in compliance with the
pertinent provisions of Section 551, Subchapter D of the
Vernon's Texas Code Annotated, Government Code, the County
Judge, as presiding officer, publicly announced at 11:50
A,M. that a closed session would now be held under Sec,
551.072 to deliberate the purchase, exchange, lease or
value or real property if deliberation in an open meeting
would have a detrimental effect on the position of the
governmental body in negotiations with a third party,
Define potential property requirements and availability
for construction of a new jail,
The Judge further publicly announced that before any final
action, decision or vote is made regarding the subject
matter of the closed session, the meeting will be reopened
to the public. The Court then went into closed session,
At the end of the closed session the meeting was reopened
to the public at 11:51 A.M.
No action was taken by the Court,
EXECUTIVE SESSION - CONSULT WITH ATI'ORNEY REGARDING
DRAINAGE AT BIG CHOCOLATE CREEK
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The Court, being in open session, in compliance with the
pertinent provisions of Sec, 551 of the Vernon's Texas
Code Annotated, Government Code, the County Judge, as
presiding officer, publicly announced at 11:51 A.M. that a
closed session would now be held under the provisions of
Sec. 551,071 for private consultation between the
governing body and its attorney when the governing body
seeks the attorney's advice with respect to pending or
contemplated litigation, Plan for action at Big Chocolate
Creek regarding drainage.
The County Judge further publicly announced that before
any final action, decision or vote is made regarding the
subject mattter of said closed session, this meeting will
be reopened to the public.
The Court then went into closed session, At the end of
the closed session the meeting was reopened to the public
at 12:07 P.M,
A Motion was made by Commissioner Balajka and seconded by
Commissioner Floyd to retain Garner, Roberts & Roberts,
LLP for legal services to research contemplated litigation
regarding drainage in Calhoun County in conjunction with
Calhoun County Drainage District #11 and Landowners and
allocate up to $7500 for such research and litigation
costs which amount represents 25% of a $30,000 litigation
budget, the remaining cost be apportioned 50% to Drainage
District #11 and 25% to the Landowners,
Commissioners Galvan, Balajka, Floyd, Finster and Judge
Pfeifer all voted in favor,
EXTENSION SERVICE - JP #2 - DISTRICT CLERK
REPORTS
MONTHLY
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The Extension Serivce, JP #2 and District Clerk presented
their monthly reports for March, 2003 and after reading
and verifying same, a Motion was made by Commissioner
Balajka and seconded by Commissioner Finster that said
reports be accepted as presented, Commissioners Galvan,
Balajka, Floyd, Finster and Judge Pfeifer all voted in
favor.
.1.31
BUDGET ADJUSTMKNTS - VARIOUS DEPARTMKNTS - COMMISSIONER
PCI' #4 - PORT O'CONNOR COMMUNITY CENTER - MOLD REMEDIATION
CAPITAL PROJECT
A Motion was made by Commissioner Balajka and seconded by
Commissioner Finster that the following Budget Adjustments
be approved as presented. Commissioners Galvan, Balajka,
Floyd, Finster and Judge Pfeifer all voted in favor,
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BUDGET AMENDMENT REQUEST
NO, ACCOUNT
DEPARTMENT NAME
EXTENSION SERVICE
1000-110-S1700 MEAL ALLOWANCE 24 REQUIRED BY PAYROLL
1000-110-S3020 GENERAL OFFICE SUPPLIES (24)
HEAL TH DEPARTMENT
1000-350-53970 MEDICAUOTHER SUPPLIES 300 LINE ITEM TRANSFER
1000-3S0-53020 GENERAL OFFICE SUPPLIES (300)
COUN7Y COURT-A T-LAW
1000-410-60050 ADULT ASSIGNED-ATTORNEY FEES 1.055 LINE ITEM TRANSFER e
1000-410-63380 LEGAL SERVICES-COURT APPOINTED (1,05S)
JUVENILE COURT
1000-500-63070 JUVENILE ASSIGNED-ATTORNEY FEES 1.865 LINE ITEM TRANSFER
1000-500-63380 LEGAL SERVICES-COURT APPOINTED (1.865)
ROAD & BRIDGE PCT ONE
1000-540-53992 SUPPLIES-MISCELLANEOUS 301 LINE ITEM TRANSFER
1000-540-73400 MACHINERY & EQUIPMENT 3,952
1000-540-53510 ROAD & BRIDGE SUPPLIES (4.253)
ROAD & BRIOGE PCT FOUR
1000-570-73400 MACHINERY & EQUIPMENT 1,897 LINE ITEM TRANSFER
1000-570-53510 ROAD & BRIDGE SUPPLIES (1,897)
CONSTABLE PCT THREE
1000-600-53020 GENERAL OFFICE SUPPLIES 11 LINE ITEM TRANSFER
1000-600-60332 AUTO ALLOWANCES (11)
SHERIFF
1000-760-51620 ADDITIONAL PAY-REGULAR RATE 1.565 REQUIRED BY PAYROLL
1000-760-51610 OVERTIME (1.565)
1000-760-53992 SUPPLIES-MISCELLANEOUS 352 LINE ITEM TRANSFER
1000-760-66466 TRAVEL REIMB.-DEPUTIES 11
1000-760-S3430 LAW ENFORCEMENT SUPPLIES (363)
Total for GENERAL FUND 0
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~BUDGET AMENDMENT R~QUEaT~
To: Calhoun ~nty commissioners' Court
From: rJJLf
(Department making this request)
Date: L{' n -03
~
I request an amendment to the ~ 3 budget for the
year)
following line items in my department:
GL l\ccoun't #
-------------
6~O-5?jJJ)
:)riD -53510
!//7L14-j3.S/0
/17tf4 17~4ro
Account Name
~fjjji~
AlI1endment
AlI10unt
-------------
;500,-
<SQQ ~/
~m tf~r&f <~~~-?
,.
Net change in total budget
for this department is:
other remarks/justification:
$ ==- --=~=::--=
Reason
I understand that my budget cannot be amended as requested until
commissioners' Court approval is obtained. ~
Signature of official/department head: - ~
Date of Commissioners' Court approval: . r- ~ "I .
. Date posted to General Ledger account(s):
,133
434
BUDGET AMENDMENT REQUEST
3
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: PORT O'CONNOR COMMUNITY CENTER
DATE: 4/23/03
BUDGET FOR THE YEAR: 2003
NET CHANGE IN TOTAL BUDGET
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BUDGET AMENDMENT REQUEST
NET CHANGE IN TOTA~ BUDGET
AMENDMENT
AMOUNT
5,000 LINE ITEM TRANSFER
(S.OOO)
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CALHOUN COUNTY, TEXAS &,;
Unposted Budget Transactions - EXPEND.ADJUSTMENTS FOR 4124/03 ~' h{'~'2,)
BUD289 - BUOOET ADJUSTMENTS FOR4/24f03
Fund Effective
Cod, Date Fund Title Transaction Description DeptTitle GL Title Increase Decrease
1000 4/24/2003 GENERAL FUND REQUIRED BY PA YROLL EXTENStON SERVtCE MEAL ALLOWANCE 24.00
1000 4/24/2003 GENERAL FUND REQUIRED BY PAYROLL EXTENSiON SERVICE GENERAL OFFICE SUPPLIES 24.00
1000 4/24t2003 GENERAL FUND LINE ITEM TRANSFER HEALTH DEPARTMENT GENERAL OFFICE SUPPLIES 300.00
1000 4/2412003 GENERAL FUND UNE ITEM TRANSFER HEALTH DEPARTMENT MEDICAIJOTHER SUPPLIES 300.00
1000 4/2412003 GENERAL FUND LINE ITEM TRANSFER COUNTY COURT-AT-LAW ADULT 1,055.00
ASSIGNED,A ITORNEY FEES
1000 4/24/2003 GENERAL FUND LINE ITEM TRANSFER COUNTY COURT.A T-LA W LEGAL SERVICES.COURT 1,055.00
APPOINTED
1000 4/24/2003 GENERAL FUND LINE ITEM TRANSFER JUVENILE COURT JUVENlLE J ,865.00
ASSIGNED.AITORNEY FEES
1000 4/24/2003 GENERAL FUND UNE ITEM TRANSFER JUVENILE COURT LEGAL SERVICES..cOURT 1,865.00
APPOINTED
1000 4/24/2003 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 4,253.00
BRlDGE.PRECINCT # 1
100Q 4/24/2003 GENERAL FUND LINE ITEM TRANSFER ROAD AND SUPPUES.MISCELLANEOUS 301.00
BRIDGE-PRECINCT # 1
1000 4/24/2003 GENERAL FUND LINE ITEM TRANSFER ROAD AND MACHINERY AND 3.952.00
sRIDGE*PRECINCT # I EQUIPMENT
1000 4/24/2003 GENERAL FUND LINE ITEM TRANSFER ROAD AND GENERAL OFFICE SUPPLIES SOO.DO
BRIDGE-PRECINCT #4
1000 4/24/2003 GENERAL FUND UNE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 500.00
BRIDGE.PRECINCT #4
1000 4/24/2003 GENERAL FUND LJNE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 1.897.00
BRIDGE-PRECINCT #4
1000 4/24/2003 GENERAL FUND LINE ITEM TRANSFER ROAD AND MACHINERY AND 1.897.00
BRIDGE-PRECINCT #4 EQUIPMENT
1000 4/24/2003 GENERAL FUND LINE ITEM TRANSFER CONSTABLE.PRECINCT #3 GENERAL OFFICE SUPP!1ES 11.00
1000 4/24/2003 GENERAL FUND LINE ITEM TRANSFER CaNST ABLE.PRECINCT #3 AUTO AllOWANCES II.OO
1000 4/2412003 GENERAL FUND REQUIRED BY PAYROLL SHERIFF OVERTIME 1.565.00
1000 4/24/2003 GENERAL FUND REQUIRED BY PAYROLL SHERIFF ADDITIONAL 1,56S.00
PAY.REGULAR RATE
lOOQ 4/24/2003 GENERAL FUND LINE ITEM TRANSFER SHERIFF LAW ENFORCEMENT 363.OQ
SUPPLIES
1000 4/24/2003 GENERAL FUND LINE ITEM TRANSFER SHERIFF SUPPLIES.MISCELLANEOUS 352.00
1000 4/24/2003 GENERAL FUND UNE ITEM TRANSFER SHERIFF TRAVEL 11.00
REIMBURSEMENT-DEPOT!...
Total GENERAL FUND 11.833.00 II ,833.00
1000
2736 4/24/2003 POC COMMUNITY CENTER UNE ITEM TRANSFER NO DEPARTMENT CLEANING.P.O.C, 200.00
COMMUNITY CENTER r,[)
~
Dale:; 412310105,19:45 PM l'aac:l ~
.CALHOUN COUNTY, TEXAS
Unf'Ollcd B~d~l TlUHCliOlll_ EXPEh"D.ADJUSl'MENTS FOR ~O3
BUD2i9. BUDOlIT ADJUSTMENTS FOR4Il4lO3
f~nd Etl:..:livo
COO, D," flllldTillc TtllIU.CliooDa.cril'lioo
DeptTitle GLTilill """'" """'"
2736 01/2412003 Foe COMMUNm' CENTER I..lNE ITEM TIV.NSFER
NO DEPAR'IMENT lI!lUllES-l'OC 200.00
COMM1JNlr( """""
To", POC COMMUNm' CENTER
2736 100.00 100.00
,,<< <4114/2003 ROADAND BRIDGBFUND I..lNIl rrnM TRANSFER
PRECINCT f4 NO DEPARTMENT ROAD '" BRIDGB SUJ'I'LlE.S 2,000.00
,,<< 4/2412003 R.OAD AND BRIDOE fll"ND LINE ITEM TRANSFER
PRECINCT f4 NO DEP."Jl.TMENT MACHlNHRY AND 1.000.00
EQUlPMlll<!'
TOI&I ROAD AND BRIDGE fll"ND
e 17<< PRECINCT jU 2,000.00 2,000.00
$210 4/2412003 CAPITAL PIl.OJECTMOLD LINE l'TEM TRANSFER
REMEDrATION NO DEPARlMENT MOIl) R.EMEDIATION 5,000.00
5210 ~f2412003 CAPITAL PROJECTMOLD LINE ITEM TIV.NSFER
REMllDIA TION NODEPARIMENT tlIlIJflES 5,000.00
To", CAPITALPROJECTMOLD
5210 REMEDIATION 5.000.00 5,000.00
R.cpmTotaJ
19,033.00 19,033.00
GKNERAL DISCUSSION - ENTERPRISE ZONE MEETING
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Judge Pfeifer said Commissioner Galvan and he attended an
Enterprise Zone meeting in Austin last weeek.
ACCOUNTS ALLOWED - COUNTY
Claims totaling $335,015.40 were presented by the County
Treasurer and after readin$ and verifying same, a Motion
was made by Commissioner F~nster and seconded by
Commissioner Bala~ka that said claims be approved for
payment. Commiss~oners Galvan, Balajka, Floyd, Finster
and Judge Pfeifer all voted in favor.
ACCOUNTS JlT.T'()WED - HOSPITAL INDIGENT HRALTHCARE
Claims totaling $~02,470,53 for Hospital Indigent
Healthcare were presented by the County Treasurer and
after reading and verifying same, a Motion was made by
Commissioner Finster and seconded by Commissioner Galvan
that said claims be approved for payment. Commissioners
Galvan, Balajka, Floyd, Finster and Judge Pfeifer all
voted in favor.
ACCOUNTS ALLOWED - HOSPITAL
Claims totaling $1,333,293.61 for Hospital Operations were
presented by the County Treasurer and after reading and
verifying same, a Motion was made by Commissioner Finster
and seconded by Commissioner Floyd that said claims be
approved tor payment. Commissioners Galvan, Balajka,
Floyd, Finster and Judge Pfeifer all voted in favor.
THE COURT ADJOURNED AT 12:15 P.M.
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