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2002-07-25 e _ _ PUBLIC HEARING ON PLACEMENT OF STOP SIGNS ON SECOND AND HARRISON STREETS IN PORT O'CONNOR, PRECINCT 4 Judge Marshall announced the opening of the Public Hearing at 10:00 A,M, regarding proposed placement of stop signs in Port O'Connor on Second Street at the intersection of Jefferson and Second Streets and on Harrison Street at the intersection of Washington and Harrison Streets, Commissioner Finster stated there have been several accidents or near accidents at these locations, There being no further comments from the Public, Judge Marshall closed the Public hearing at 10:01 AM, PLACEMENT OF STOP SIGNS ON SECOND AND HARRISON STREETS IN PORT O'CONNOR, PRECINCT 4 A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to place a stop sign on Second Street at the intersection of Second and Jefferson Streets and on Harrison Street at the intersection of Harrison and Washington Streets in Port O'Connor, in accordance with Sections 251.251 and 251.252 of the Texas Transportation Code, Notices were posted as required by law, Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor, ~ PUBLISHER'S AFFIDAVIT THE STATE OFTEXAS ~ COUNTY OF CALHOUN ~ Before me, the undersigned authority, on this day personally appeared Rita Boudreaux who being by my duly sworn, deposes and says that she is the Classified Representative of The Port Lavaea Wave and that said newspaper meets the requirements of Section 2051.044 of the Texas Government code, to wit 1_ It devotes not less than twenty-five percent (25%) of its total column lineage to general interest items; 2. It is published at least once each week; (CLJPPING)(S) 3. It is entered as second-class postal matter in the county whe(e it is published; SATURDAY, JULY 6, 2002 300, PUBUC NOTICE NOTICE OF PUBUC HU.RINQ' NOTICE IS HEREBY GIV. EN thai Calhoun County Commi&$IQner~' Court wUl hoId.public~aringrnth. Commlsslonl"" COurt. room, MQOnd floor 01 the Calho.,," County Cou.rt- . hOl,l'e, in Port ~vaca, TexaS, at 10:00 a.fn- on JOJIy 25, 2<lO2 as 1lo1.lll'lOr- Ized by uetlons 251.151 and 251.152 of the Te41 i Transponatlon Code, on I the propoud placement 01 l atop s)gna In Port O' Con- nor, Texae: on 2nd Street at the Inle(.tcrion of Jef. fel'5On anel 2nd Str1l.~ and on Hatl160n Street at ltlolntelMlOflon ofWph~ IngtDn and Han1Jotl ......, nepublJc ,haJJ have the t1iht to be PI'...nl and peltlclpa.te In .uch .hMr. .... Mene N. MaBhaU Calhoc.mCountyJudge [1143) 4, It has been published regulariy and continuously since 1891; 5, it is generally circulated within Calhoun County, Classifled Representative further deposes and says that the attached notice was published in said newspaper on the following date(s) to wit: JULY 6th, 2002 ~~002 r, N1up Rita Boudreaux Classified Representative SUBSCRIBED AND SWORN BEFORE ME by Rita Boudreaux. who _X_ a) is personally known to me, or b) provided the following evidence toestabiish his Qr her identity On this the 25th day of .JJ.il.'LA.D, 10 certify which witness my hand n e~~ r.ATHYBUEHRI~ N\JTARY PUBUC . . , _TE OF'I'EXAS Notary Pu IC, Stale o!Texas I.t,COlllllliSlilIllE:q>>res(l3.13-2Oll3 C65 BIDS AND PROPOSALS - ENGINEERING FIRM FOR INDIANOLA BEACH EROSION CONTROL PROJECT Commissioner Galvan stated proposals for engineering for the Indianola Beach Erosion Control Project were received from Urban Engineering, G & W Engineers, Inc, and URS Corporation. After studying all proposals, he recommended the Court hire URS Corporation, which was approved for the first phase of the project. e A Motion was made by Commissioner Galvan and seconded by Judge Marshall to hire URS Corporation as engineer for the Indianola Beach Erosion Control Project to provide continuity of the project. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. . (Clerk's Memo: The proposals were not completely copied.) URS July 11, 2002 Honorable Arlene N. Marshall Calhoun County Judge 211 S. Ann Street, 3rtl Floor County Courthouse Port Lavaca, Texas 77979 _ Re: Request for Qualifications for Engineering for Calhoun County Indianola Beach Shoreline Erosion Control Proiect Honorable Arlene N. Marshall: Thank you for giving URS the opportunity to submit our Statement of Qualifications for the Engineering of l~dia~ola Beach .Shoreline Erosion Control Project. We have reviewed the Request for Qualifications and believe we are uniquely qualified for the project. We ha~e recently completed the Indianola.Magnolia Beach Shoreline Stabilization - Altemative Ana~ysls, which p~ovided the ~asis for this project. In addition, we have begun the Project DesIgn for a Sectl011 of shoreline north of the proposed project area. We believe that our experience with these projects will greatly benefit Calhoun County during the design permitting and construction of the project. ' URS very much appreciates the. oppo~unity to be of service to Calhoun County on this project, and. should you have any questions With regard our Statement of Qualifications, please do not hesitate to contact us at 713-914-6699. Very truly yours, URS Corporation 1ft~ ~f)-~t John O. Bailie Jr. Vice President e Attachments URSCorporation 9801 Westheimer,Suilll 500 Houston, IX 77042 Tel: 713.914-6699 Fax: 713.789.8404 666 J J J " ] ] ] ] ] ] ~e J J J J 1 ] ] 'e Item 1 The Project Team Item 1a - Key Personnel URS has assembled a team of professionals with extensive experience in the analysis and design of shoreline stabilization systems, The following organization chart identifies the key personnel who will be assigned to the project. , Victoria Jones, Ell i .. ~ ~~~sta~~ng_in~er_1 : John Kovski, P.E. : Geotechnical Engineer! I _ ~_ __. __ _____ _~_____' Mr. Mazoch, P.E. will serve as the Project Manager and Engineer of Record for the project and will report directly to Commissioner Roger Galvan, He will be responsible for the project's scope, schedule, budget and quality control/quality assurance, In addition, he will communicate with Commissioner Galvan on the project's progress and decisions required by the County, Mr. Mazoch will be responsible for implementing the project goals from the conception to construction, Mr. Breton, P.E. will serve as the Project Engineer for the project. He will be responsible for analysis and design of the project. This will include both structural, coastal and geotechnical aspects of the shoreline stabilization system, He will also be responsible for assembling the drawings and specifications that will be used for permitting, bidding and construction, Mr. Kovski, P.E. will serve as the Geotechnical Engineer for the project. He will provide the analysis and design of the shoreline stabilization system as it relates to soil. This may include sizing a geosynthetic fabric to retain soil or development of earth pressures for bulkheads, Ms. Jones, Ell will serve as the Coastal Engineer for the project. She will be responsible for assembling the meteorological and oceanographic information, which will be used for the design URS Statement of Qualifications for Engineering for Calhoun County Jndianola Beach Erosion Control Project 667 r r r I r r r l [ [ [ I I I I I I I I 668 e of the stabilization system, In addition, she will provide the design of the system as it relates to the wave forces, wave run-up and scour, Mr. Turk, P.E. will provide Quality Assurance and Quality Control for the project. URS implements a strict QAlQC program, Through the design process all team members have QC responsibilities, Mr, Turk will be responsible for ensuring that the program is implemented and that the design meets professional standards, Item 1b - Team Experience This team is currently working on the Indianola-Magnolia Beach Shoreline Stabilization Project, which is approximately 3,000 feet to the north of the proposed lndianola Beach Erosion Control Project. The project team members have also worked together in various capacities on numerous Texas General Land Office (GLO) and U,S, Army Corps of Engineers (USACE) projects, The following list highlights these projects: . Omega Bay Marsh Restoration, La Marque, Texas (GLO) . Moses Lake Shoreline Stabilization, Texas City, Texas (GLO) . lndianola-Magnolia Beach Stabilization Alternatives Analysis and Project Design, Calhoun County, Texas (GLO) . Little Cedar Bayou Shoreline Stabilization, La Porte, Texas (GLO) . North Deer Island Shore Stabilization Project, Galveston County, Texas (GLO) _ . North Padre Island Storm Damage Reduction and Environmental Restoration Project ' Packery Channel, Corpus Christi, Texas (USACE) . Barge Lane Study for the Houston Galveston Navigation Channel - Houston/Galveston, Texas (USACE) . Dredging Mid Bayou; V,S, Army Gorps of Engineers; Texas; Project Engineer (USAGE) Item 1 c - Resumes of Key Personnel e URS Statement of Qualifications for Engineering for Calhoun County Indianols Seach Erosion Control Project .. b-J '-- - - - -- - - -- i......I I.-i ' L--,; ...... ...... ...... --.- '-'" j".""j '-'" l.-.l l.-.l l.-.l ~~ Moses Lake Shore Protection/Marsh Restoration Texas City, TX Project Location Client Cost Project Description Supporting Documents Contractor Reference Little Cedar Bayou Shoreline Stabilization Project La Porte, TX Indianola-Magnolia Beach Shoreline Stabilization Project Port Lavaca, TX Alternative Analysis Texas General Land Office Ray Newby (512) 475-3624 The Nature Conservancy of Texas Diane Schenke (409)941-9114 Texas General Land Office Juan Maya (512) 475-3735 City of La Porte Stephen Barr (281) 47G-7275 Texas General Land Office Jimmy Tyree (512)475-1552 Calhoun County Nav~ation District Robert H, Van Borssum (361) 987-2813 $353,620 $207,200 $59,000 Statement of Qualifications for Engineering for Calhoun County Indianola/Beach Erosion Control Project O'l O'l CJ:) The Nature Conservancy of Texas OWl1S the Texas City Prairie Preserve on the north side of Moses Lake, URS designed a rock wave barrier to protect the shoreline north shoreline of Moses Lake, In order to place the rocl<, a barge channel was required to provide access to the shalklw water, URS used this as an opportunity to create marsh behind the wave barrier from the dredge material generated from the access channel, This URS project is in a shallow open water area where Little Cedar Bayou meets Galveston Bay in a public park and recreation area, The park shoreline consisted of a cut bank aklng the meandering Little Cedar Bayou, Erosion is exacerbated by drawdown and surge waves that accompany ships in the nearby Houston-Galveston Navigation Channel. URS eddressed this problem by designing a series of groins that would train Ihe bayou as well as serve as a wave barrier, The shoreline between the groins was planted with Spar/ina alternfflora, As sediment accumulates between the groins, the area will be colonized and stabilized bv the marsh orass, The purpose 01 the proposed project is to re-€stablish a beach and halt further klsses 01 the shoreline, The initial phase 01 the project involved s~nificant data collection that included site surveys, geotechnical invest~ations, and meteroiogical and oceanographic infonnation, Utilizing this inlonnation, URS considered several alternative shoreline stabilization measures that may be des~ned to both halt erosion and allow some beach restoration, With input from the Texas General Land Office (GLO), CCND, and Calhoun County, URS recommended an altemative that included both recreational beaches and armored shorelines, USACE Section 101404 Pennit Modification Altemative AnalYSis Construction Plans and Specifications Cost Estimate USACE Section 101404 Pennlt Altemative Analysis Construction Plans and Specifications Cost Estimate Altemative Analysis with Engineering Recommendations Report Cost Estimate J,D, Ivey & Co, 330 Main St., Suite 3 Sealy, TX 77414 Doug Ivey (979) 885-7431 Paula Construction, Inc, Rt 1 Box 318, CR 2196 Cleveland, TX 77327 Leonard Parker (281) 593-1430 Study Only (!'l ooJ o "- , looo@ ... , \""",i -.-, '~ .I.o-l .~ """"" ~ ~ .... ~ -- ~. '-' ..... '""'""-i ~ Project Location Client Cost Project Description Supporting Documents Contractor Reference Indianola-Magnolia Port Lavaca, TX Texas General $2,300,000 URS is currently implementing the attematives USACE Section 10/404 Anticipated Construction Beach Shoreline Land Office recommended in the Alternatives Analysis phase of Perm~ Date - December 2002 Stabilization Project Jimmy Tyree the project The design will include two confined - Project Design (512) 475-1552 beaches (each approximately 1500 feet in length) and Shoreline Response Study shoreline armoring consisting of articulated concrete Calhoun County mats, URS is also developing a monitoring and Construction Plans and Navigation maintenance plan for the beaches, Specifications District Robert H, Van Monitoring and Borssum Maintenance Plan (361) 987,2813 Cost Estimate Packery Channel Corpus Christi, USACE $30,000,000 Packery Channel is a storm damage reduction and Inlet Model Studies Anticipated Construction Storm Damage TX David Brown, environmental restoration project. The project Shoreline Response Date - December 2002 Reduction and P,E, sponsors proposed to dredge a channel from the Gu~ Studies Environmental (409) 766-3969 Intracoastal Waterway to the Gulf of Mexico, The Restoration dredged sand will be used as a source of materiai to restore a beach in front of a protective seawall. in Design Documentation addition, the channel will allow additional exchange of Report water between the Gu~ and the Laguna Madre, The project will include jetties extending into the Gu~, shoreline protection system, bridge scour protection, Plans and and dredge placement areas, Specifications URS was responsible for the complete design of the Cost Estimate project which included the site investiga!kms, modeling studies, structural designs, deveiopment of a 50 year dredge materiai management pian, development of construction plans and specifications as well as demiied cost estimate, 1JRS Statement of Qualifications for Engineering for Calhoun County IndianOla'iErOSion Control Project e _ ------- -- -- -- - -- =' ..... ~ ...... ... - - - e .- ~ ...... ..... --- e ~ - - - ~ - ._.~ e Project Location Client Cost Project Description Supporting Documents Contractor Reference North Deer Island West Galveston, Texas General $2,000,000 URS provided shoreline specific stabilization USACE Section 10/404 Anticipated Construction Shoreline Bay Land Office measures, A series of groins was des~ned for the Penni! Support Date - October 2002 SlabilizalionlMarsh Tom Calnan northwest side, shoreline armoring was provided on Creation (512) 463-5100 the northeast side, while detached offshore Alternative Analysis breakwaters were des~ned for the southeast and Texas Parks & southwest side of the island, The southwest side was Construction Plans and Wildme specifically des~ned as a beneficial-use area (marsh Specifications Jamie Schubert creatiOn) for a future dredge project. (281) 534-D130 W'wnC! Statement of Qualifications for Engineering for Calhoun County U~ Indianola Beach Erosion Control Project CJ') ~ ~ ~ J I J I J I I ] ] J J I I I I I T~xas Gener~l ~~ndpff~~.'(~fJi 17001NOrthcongres~ . Austin, T"XaS]870~ The. NaiITre .2%f~~~e:~%~:~i:f~~ . T_C?::;;:~ Texi'S City, Texasl .~ Servlces:,l Bathymetric and Magne.tom",ter~ survilys~ Geotechnicallnvestigations~! '!i Dredge Volume Estimate; Marsh Creation with Dredge Fill: Wave Barrier Design.' Schedule and Cost Estimates, USACE Section 10/404 Permit Construction and Construction. Oversight Performance Period: 9/2000 to 3/2002 Project Manager: Mark Mazoch, P,E, Client Contact: Texas General land Office (GLO) Ray Newby (512) 475-3624 The Nature Conservancy of Texas Diane Schenke (409) 941,9114 Contractor Contact: J,D, Ivey & Co, 330 Main St., Suite 3 Sealy, Texas 77414 Doug Ivey (979) 885-7431 l , URS 672 MOSES lAKE SHORE PROnCnON I MARSH RESTO RATlO_ Moses lake is an estuary attached to Galveston Bay by a narrow entrance through the Texas City Hurricane Flood Protection Levee System, The northwestern shoreline of Moses lake has been eroding at a rate of 2 tD 3 feet per year. The adjacent property is owned by The Nature Conservancy and is home to the Attwater's Prairie Chicken, an endangered species, As a means of protecting the habitat of this endangered species, The Nature Conservancy sought and was granted funding to provide erosion control along the Moses lake shoreline, URS designed a rock wave barrier to protect the shoreline, In order to place the rock and avoid impacts to Preserve, a barge channel was required to provide access to the shallow water. URS used this as an opportunity to create marsh behind the wave barrier frDm the dreclge material generated from the access channel. Participating governmental agencies and non-governmental organizations included the U,S, Fish & Wildlife Service and Galveston Bay FDundation, Principal Client Issue . Erosion Df shoreline resulting in loss of habitat. Solution Provided by URS . Shoreline stabilization and marsh creation in the same project. Client Benefits e . Stabilized shoreline without impacting upland portion of the Preserve, . Beneficial use of dredge material. e ...... . . ~1!lJtl~~ T exasGener~l. Land;,()ffj~(GLQ)' 1700 Nol1h 'Congie:ss Austin, Texas 78701. _ ".,"". .' . ,cci!Y aha P~rt~J 1322 S, BrOadWay] La Porte, Texas 77~721 , "', Location:; I La Porte, Texas; j S . j ervlces: i Bathymetric Survey j ,"co . ",. 'j Geotechnical Investigations : Flood Study. I Wave Barrier/Groin Design' Site Design " USACE Section 10/404 Permit Construction Management Performance Period: 712000 to 4/2001 Project Manager: Mark Mazoch, P,E, _ Client Contact: WTexas General Land Office (GLO) Juan Moya, PhD (512) 475.3735 City of La Porte Stephen Barr (281) 470-7275 Contractor Contact: Pauia Construction, Inc, Rt 1, Box 318, CR 2196 Cleveland, TX 77327 Leonard Parker (281) 593-1430 fIRS LITTLE CEDAR BAYOU SHORELINE STABILIZATION PROJECT This URS project is in a shallow open water area where Little Cedar Bayou meets Galveston Bay in a public park and recreation area, The park shoreline consisted of a cut bank along the meandering Little Cedar Bayou, ErosiDn is exacerbated by drawdown and surge waves that accompany ships in the nearby Houston-Galveston Navigation Channel. URS addressed this problem by designing a series of groins that would train the bayou as well as serve as a wave barrier, The shoreline between the groins was planted with Sparlina allemiflora, As sediment accumulates between the groins, the area will be colonized and stabilized by the marsh grass, Participatory governmental agencies and non-governmental organizations included U,S, Fish & Wildlife Service, Houston-Galveston Area Council, and Texas Natural ResDurce CDnservation Commission, Principal Client Issues . Erosion of shDreline, . Loss of marsh habitat . Limited budget for project Solution Provided by URS . Provided cost effective system to address erosion, Client Benefits . Stabilized shoreline, . Marsh creation/restDration, 673 J I I I I I I I I I J J I I I I J ] 674 r I INDIANOlA-MAGNOlIABEACH STABIliZATION - AlnRNATIVES ANAlYSI. " '. '(;:'_~~~?1iz~ L_ ,"'! ; '.. .'......' .....;:~U~~~t: : TeX'as;Genef'artandOffic1l1tGGOj" : "',' " .:;ri'ooliibliK;~onil'f~s{' ,,".,.;,4iJ$lin, T)(:;7;87'61' ' .t':. , ;" _~,.:",~~;_:;':~&~~~2~~~,~c~':f~~: ,Calhoun COUl;!}'. Na\liQl\ti()!l'Pi.st~ct ; . ,<,'F'M.15,93S.\?~,IR! .. ):!oilil SO[Tlfqrt;'f!>)(~s"h~.18": - .,~. "T"'.'-"f-::~'~~~<="L" Location: .c_, -'~~ , MatagorQaElaY, B,~tweenlnql~n , 'Point ancflndianola .,' ,. . '..' Serviee.,s: Bathymetric and Land Surveys Geotechnicallnvestigations <"'_,,1 Alternatives' Analysis ! Sand Source Investigation Schedule and Cost Estimates Performance Period: 9/2000 to 2/2001 Project Manager: Mark Mazoch, P.E, Client Contact: Texas General Land Office (GLO) Jimmy Tyree (512) 475-1552 CalhDun County Navigation District Robert H, Van Borssum (361) 987-2813 URS This URS project is located on Matagorda Bay near Port Lavaca, Texas, Historically, there was a publicly owned beach stretching more than 3 miles along the Matagorda Bay shoreline, This is the only knDwn marl beach in Texas, The sand is white and strewn with oyster shell deposits, In approximately 1962, the area began to erode, Over the years, various local efforts have been made to stop the erosiorA by dumping concrete rubble and rock along the shoreline, This has. succeeded in SDme areas, but now presents a rock or concrete rubble waterfront that does not have any beach, Various other structures placed along the shoreline include rock groins, The project is jointly owned by the Calhoun County Navigation District (CCND) and Calhoun County, Texas, The purpose of the proposed prDject is to re-establish a beach and halt further losses of the shoreline, The initial phase of the project involved significant data collection that included site surveys, geotechnical investigations, and meterological and oceonographic information, Utilizing this information, URS considered several alternative shoreline stabilization measures that may be designed to both halt erosion and allow some beach restoration, With input from the GLO, CCND, and Calhoun County, URS recommended an alternative that included both recreational beaches and armored shorelines, Principal Client Issue . Erosion of shoreline resulting in loss of recreational facilities and infrastructure, Solutions Provided by URS . Range of alternatives with associated recreational benefits, longevity, and costs, . Recommended aiternatives with schedule and cost estimate based on client input. . Developed phased approach for total project implementation. Client Benefits . Flexible implementation plan that allows the project to be scheduled as the funding is available, . Significantly reduced erosion, e I J J J ] J I Je I I .1 I , J~ _r~ . ,.URS III CIi~lm: I TexasGenera!Land.Qffige;~GLO) i . 1 lob North Congress i Location: Matagorda Bay, Between Inqian Point and Indianola Services: Bathymetric and Land Surveys Geotechnical Investigations USACE Section 10/404 Permit' Rock GrDin and Beach Nourishment Design Shoreline Armoring Design Schedule and Cost Estimates Project Bidding Construction Oversight Performance Period: 4/2002 to 8/2002 Project Manager: Mark Mazoch, P,E, Client Contact: Texas General Land Office (GLO) Jimmy Tyree (512) 475-1552 Calhoun County Navigation District Robert H, Van Borssum (361) 987-2813 INDIANOlA-MAGNOllA BEACH STABILIZATION - PROJECT DESIGN This URS project is located on Matagorda Bay near Port Lavaca, Texas, Historically, there was a publicly owned beach stretching more than 3 miles along the MatagDrda Bay shDreline, This is the only known marl beach in Texas, The sand is white and strewn with oyster shell deposits, In approximately 1962, the area began to erode, Over the years, various local efforts have been made to stop the erosion by dumping concrete rubble and rock along the shoreline, This has succeeded in some areas, but now presents a rock or concrete rubbie waterfront that does not have any beach, Various other structures placed alDng the shoreline include rock groins, URS is currently implementing the alternatives recommended in the Alternatives Analysis Phase Df the project. The design will include the two confined beaches (each approximately 1500 feet in length) and shoreline armoring consisting of articulated concrete mats, URS is also developing a monitoring and maintenance plan for the beaches, Principal Client Issue . Erosion of shoreline resulting in loss of recreational facilities and infrastructure, Solutions Provided by URS . Design which enhances recreational use of the area while protecting infrastructure, Client Benefits . Flexible implementation plan that allows the project to be scheduled as the funding is availabie, . Significantly reduced erosion, 675 I r I I I 1 I I I ] J J j ] I 1 ) 'i ~ PACKERY CHANNEL STORM DAMAGE REDUCTION AND ENVIRONMENTAl RESTORATION PROJEC..e __'_"-'__'~'_~ '_~""-.'o'+'-'-'"--"" ~_'C:~,.-i""C.t.,_A.";":"'_'_' " 'I ",' ",' ,cli!tht: u:S,Army;~o[ps, ,?Lt;i)g)ri",ers,i "';';n, ':"'(USACE) : , ,,',:'btb~~~!}~~~,1 'Ga'I~~sto~i"te~~1775521 -" ," I _', " "Location: ; ..... ',__.<>". .'..: .-'-.'..f,"~'- -,-'~-" ~"':.._' Corpus Christi'. Texas' I I Se!:yic.es: Bathymetric and Land Surveys Geotechnical Investigations Coastal Modeling Studies ' Jetty Structural Design 50-year Dredge Material and Sand Management Plan Structural Design of Shoreline Protection Channel Scour Analysis and Design Development of Construction Plans and Specifications USACE Baseline Cost Estimate/Schedule Operations, Maintenance, Repair, Replacement and Rehabilitation Plan Performance Period: 4/2001 to 2/2002 Project Manager: Mark Mazoch, P,E, Client Contact: U,S, Army Corps of Engineers (USACE) David Brown, P,E, (409) 766-3969 ~ URS ',i ~ 676 Packery Channel is a storm damage reduction and environmental restoration project. The project sponsors proposed to dredge a channel from the Gulf Intracoastal Waterway to the Gulf of Mexico, The dredged sand will be used as a source of material to restore a beach in front of a protective seawall, In addition, the channel will allow additional exchange of water between the Gulf and the Laguna Madre, The project will include _ jetties extending into the Gulf, shoreline protection system, bridge scour protection, and dredge placement areas, URS was responsible for the compiete design of the project, which included the site investigations, modeling studies, structural designs, development of a 50 year dredge material management plan, development of construction plans and specifications as well as detailed cost estimate, Principal Client Issues . Meet strict schedule for the modeling studies, . Provide design which meets USACE criteria and addresses the local sponsor's (City of Corpus Christi) requirements, Solutions Provided by URS . URS met the restrictive schedule requirements for the modeling study, . URS met USACE criteria and, through continuous communications with the City, provided a design, which met their requirements, . Developed dredge material and sand management plan for the 50 year project life, Client Benefits . Enhanced storm protection for seawall. . Environmental benefits including enhanced water exchange and habitat creation (shallow flats for sea grass), . Enhanced recreational benefits of area, _ r r / """ , ' ,;!?n!l!n$i~ T\'J'.~S'G,~~.J!._...r...,.;a.,.ll.l.. '~~'!!J.n.,..~... '~"""'~"~""~.'. ',....,.~Ql..'........ ..' '., :If:t}eiNortli' b\Jngilis$ I "C"'Adsiiri; ,,,*t7a701 ~~" :_",,,,~~;;".:. <~'~'" _,""<' '-ce__: .-<~~,; . _' '," "_"'_ _.,:"..."",,,,!";ti',~t;, ',,,-,.;';',,,, ,:~'l--,,,,,:,,, ' c- . """.Y'f,~~.;';l \1"<"";';"-' . ~""':"'"":-,,,,""'.._ "",-" eTexas parkS&. VlIlldhfe'DElpartment 1502 Pine Drive (FM 517) r Dickinson, Texas 77539 Location: West Galveston Bay, Texas I I I t d I I I Ie I ! r I I I I l~eURS Services: Ejathymetric,,?urvElY Geotechnical Investigation , Dredge Volume Estimates Marsh Creation with Dredge Fill ' Shoreline Protection Design Creation Df Area for Beneficial Use of Dredge Material Development of Project Schedule & Cost Estimates Support of Section 10/404 Permit Construction Oversight (pending) Performance Period: 1/2001 to 1012001 Project Manager: Mark Mazoch, P,E, Client Contact: Texas General Land Office (GLO) Tom Calnan (512) 463-5100 Texas Parks & Wildlife Department Jamie Schubert (281) 534-0130 NORTH DEER ISlAND SHORELINE STABILIZATION I MARSH CREATION .;~L~~~':___::. North Deer Island is a low-lying island in West Galveston Bay that serves as a significant bird rookery in the Galveston Bay System, The island also contains valuable marsh habitat. The island shorelines are eroding at rates ranging from 1 tD 20 feet per year due to wave action generated by waterway traffic and storm events, URS provided shoreline specific stabilization measures, A series of groins was designed for the northwest side, shoreline armoring was provided on the northeast side, while detached offshore breakwaters were designed for the southeast and southwest side of the island, The sDuthwest side was specifically designed as a beneficial-use area (marsh creation) for a future dredge project, Participating gDvernmental and non-gDvernmental organizatiDns inciude the Texas Audubon Society, U,S, Fish & Wildlife Service, and Galveston Bay Estuary Program, Principal Client Issue . Erosion of shoreline resulting in loss of habitat. Solutions Provided by URS . Shoreline specific stabilization. . Creation of a beneficial use area for dredge material. Client Benefits . Stabilized shoreline, . Beneficial use of dredge material, 677 e Item 3 Project Approach URS will draw upon its considerable knowledge of the area obtained during the Indianola- Magnoiia Beach Shoreline Protection - Alternative Analysis and Project Design to provide Calhoun County with cost effective solution for the shoreline stabilization, The following scope of work and design schedule is based on the following features proposed for the stabilization of shoreline on a 1,OOO-foot area located south of the LaSalle Monument at Indianola Beach on North Ocean Drive, The area is presently protected with concrete rubble which prohibits recreational use, URS will develop a shoreline protection design for the 1000 foot section that allows access to the bay from the shoreline, We anticipate that the shoreline will be protected with cellular concrete mats, which is consistent with the design being implemented north of the proposed project, The following tasks will be performed to complete the design: Item 3a - Scope of Work Task 1: Data Collection URS will conduct a site survey along the referenced project area on the Indianola Beach to establish the conditions of the existing shoreline, Two soil samples will be taken along the 1000-foot shoreline section where the cellular concrete mats are proposed, This soil data will be used in the cellular concrete mat design for this reach, e Task 2: Detailed Design Based on the acquired data, a shoreline erosion Protection design using cellular concrete mats will be prepared, This will include optimization of plan configurations, detailed geotechnical and structural design of the cellular concrete mats, and cut and fill volume calculations for creating the 4H:1V slope. Task 3: Drawings and Specifications URS will prepare drawings and specifications suitable for bidding/construction, This will include the general provisions provided by Calhoun County or the Texas General Land Office, technical provisions, as well as any special provisions required, We anticipate that the following drawings will be required: 1, Cover Sheet with Vicinity Map and List of Drawings; 2, General Project Site Plan, including area features and topography and bathymetry; 3, Project Plan Sheets (2), Showing designed structures in plan after construction completion; 4, Typical Section and Detail Sheets, including the shoreline protection, Task 4: Permit Application Preparation URS will prepare the Section 10/404 permit application and serve as the Calhoun County agent for filing with the Galveston District Army Corps of Engineers, We recently submitted a permit on behalf of Calhoun County and the Calhoun County Navigation District for the Indianola- Magnolia Shoreline Stabilization Project. Our recent experience will allow us to expedite the permit process, e URS Statement of Qualifications for Engineering for Calhoun County Indianola Beach Erosion Control Project 678 I I I ,i I I i I I I I Ie I ~ I I I I I( ,- e Task 5: Bidding Support URS will assist Calhoun County with the bid process by conducting a pre-bid meeting, receiving bids, evaluating bids, preparing addendum, and recommending award, Task 6: Construction Oversight URS will assist Calhoun County with oversight of construction of the project. We anticipate that the project will have a duration of approximately six weeks with oversight continuing for twice a week during that time, URS also anticipates that a final inspection at the conclusion of the project will be conducted in coordination with Calhoun County and the contractor, URS will also collect, approve, or disapprove contractor submittals, Item 3b - Timetable for Various Tasks The following schedule is anticipated for completing the project, Week 1: Project Meeting Week 1 - Week 2: Detailed Site Survey, Week 3 - Week 5: Detailed Design, Week 4: Permit Application Preparation, Week 6 - Week 8: Drawings and Specifications, Week 9 - Week 10: Bidding Support, Week 4 - 20 Permit Process/Approval Week 21 - Week 26: Construction Oversight Item 3c - Work to be Performed by Calhoun County The following is a description of the work that Calhoun County will have to perform in support of the project: . Designate the actual beginning and end stations (Limits of Construction); . Provide property boundary information; . Provide names, addresses and phone numbers of adjacent property owners; and . Provide construction capabilities such that they may be considered during the preparation of the bid documents, URS Statement of Qualifications for Engineering fot Calhoun County Indianofa Seach Erosion Control Projec;t 679 ~ ~ ~ ~ [J jJ I] ? -1 L rJ J L] ~ L], L L] r ] ~. 680 ._,.,.,,"'.o!ft 099 G&W ENGINEERS, INC. e 205 W. Live Oak Port Lavaca, Texas 77979 (361) 552-4509 Fax (361) 552-4987 July 10, 2002 Honorable Arlene Marshall, County Judge and County Commissioners County of Calhoun 211 South Ann Street Port Lavaca, Texas 77979 RE: RFQ FOR ENGINEERING SERVICES INDlANOLA BEACH EROSION PROJECT Dear Judge Marshall and County Commissioners: We are very pleased to submit herewith our Proposal and Professional Qualifications for your consideration of our providing the planning and professional engineering services for the above referenced project. G & W Engineers, Inc. has an exceptional and experienced team of planners, surveyors, and registered professional engineers with many years of experience in marine and coastal erosion projects, G & W is an approved consultant for providing professional engineering services for the General Land Office and is currently working on erosion projects under that contract. Our past experience with General Land Office CEPRA and CMP Grant Projects as well as other marine and erosion related projects for industrial, municipal, and private interest have provided challenges in which innovative solutions have often been required to provide the maximum benefit for the funds available. e The application of sound planning, engineering principles, and innovative solution, coupled with close coordination with our clients have enabled us to complete a wide variety of projects on time and within budget. Our professional staff enables us to work on several different projects at anyone time. We will commit the required resources of our firm to insure that this project will be handled in the same manner as past completed General Land Office projects, With our indicated experiences and qualifications, we believe G & W Engineers, Inc, is qualified and capable of providing the services required by your RFQ and request your favorable consideration in selecting G & W Engineers, Inc, Respectfully submitted, G & W ENGINEERS, INC, file #9997,360 e Engineering Architecture . Surveying Planning . . e e e ~ KEY PERSONNEL AND ROLES: Resumes of individuals who will be personally assigned to this project and who have experience and level of expertise required by this contract are provided in this section, , j: The key personnel and function are as follows: Project Manager and Permitting David Gann, P,E., R.P.L.S, Civil! Structural Discipline Professional Engineer Joe Janda, P,E. Surveying! Mapping! GPS Elton Tuch, R.P,L,S. Quality Assurance/Quality Control Mickey Sappington Construction Observer Darron Gann 681 11 ~! Ii I I I I I I I I I 682 e TEAM EXPERIENCE: G & W Engineers, Inc, has a team of professionals that have completed the planning, design and construction review of numerous marine projects of various types of construction, A large number of these projects were projects completed in Calhoun County for the City of Port Lavaca, Port Lavaca Port Commission, both Navigation Districts, Calhoun County Commissioners Court, Texas Historical Commission and the Texas General Land Office, Evidence of our experience is visible throughout our county, We are currently under contract with the General Land Office to supply engineering on erosion projects as requested, We are presently working on two erosion type projects for the GLO in our office, Many other marine type projects have been designed for the Aransas County Navigation and the City of Rockport, not to mention the company's industrial and private sector Clients, e ei I [.tl [ill I ['- I.I!. I 811 IIII .II!II (II li~ If II RELATED MARINE PROJECTS: List of eight (8) projects in the last five (5) years related to marine construction projects with project name, owner name and address, cost of total project and completion date, (1) Project Name: Ala Wai Marina DevelDpment, Port O'Connor, Texas Owner: The Matagorda Group, LP Mr. Fred Eppright 3215 Steck, Suite 101 Austin, Texas 78757-8060 Purpose: The development Df a marina prDject with bulkhead residential lots Dn prDperty adjoining the Intracoastal Canal and to prevent erosion and damage to the wetlands while allowing use of the adjoining uplands, Description: The project Included the planning, pennitting, design, bidding contract award recommendation and constructiDn management of the construction of 2,470 L.F, of concrete bulkhead, the installation Df 1600 L.F, of vinyi erosion control buikheading tD prevent high tides from creating an erosion problem allDwing for the flow Df sand into the adjDining vegetated wetlands, the construction of two boat lift storage buildings within the marina and other items associated with a residential development. Project Cost: $1,600,000 CDmpletiDn Date: August 15, 2001 (2) Project Name: CITY HARBOR ENTRANCE CHANNEL BULKHEAD REPAIRS General Land Office Contract No. 98-0286R for the City of Port Lavaca Port Commission, Calhoun County, Texas Owner: City of PDrt Lavaca Port CDmmission, 202 N, Virginia, Port Lavaca, TX 77979, Claughton Johnson, Chainnan Purpose: Prevent the continuous erosion of soil intD the channel from behind a deteriDrated bulkhead, Description: The entrance channel intD the City of PDrt Lavaca's City Harbor has a bulkhead on the western side that was cDnstructed 50 tD 60 years ago, The bulkhead had deteriorated to the point that wakes frDm boats entering the channel washed through the holes in the bulkhead causing the continual erosion Df soil from behind the bulkhead into the water, After significant studies and reviewing many alternatives that were considered tD be in excess of commissions budget, a unique approach, which to our knowledge had never been done, was utilized which included finding a manufacture that would fabricate nylon bags sewed to the shape of the bulkhead and then placed horizontally behind the bulkhead, filled with concrete thereby sealing the holes in the bulkhead and stopping the erosion, The project was cDmpleted at less then 10% of the costs of a new bulkhead, Project Cost: $80,000 Completion Date: May 1999 683 I . . . II I m I I I ] ] ~ J I I I I 684 (4) (3) e Owner: Project Name: Replacement of Timber Bulkhead Nautical landings Marina PurpDse: DescriptiDn: City Df Port lavaca Port Commission, 202 N, Virginia, Port lavaca, TX 77979, Claughton Johnson, Chairman Prevent erosion from behind a deteriorated timber bulkhead, An existing timber bulkhead was installed along the sDuth side of the City Df Port Lavaca Bay Front Peninsula approximately 20 years agD, The timber has deteriorated to the point that the soil behind the bulkhead was eroding and washing through the bulkhead and the entire wall was in near failure, Failure Df the wall would have resulted in a significant amDunt of sDils entering into the bay waters, This Coastal Erosion Protection Project cDnsisted permitting, design and cDnstruction management for replacing the deteriorated timber bulkhead at the Nautical Landings Marina. Approximately 270 liner feet Df vinyl sheet piling were installed on the marina side of the bulkhead, The new vinyl sheet bulkhead was anchored through the timber bulkhead to new timber pile deadman, This construction concept allDwed the existing bulkhead to stay intact, minimizing erosion and eliminating any chance Of damage to an adjacent road and marina, The use of vinyl sheet piling provided for the maximum benefit and use of available funds and will provide for maintenance savings in the future. e Project CDSt $134,800 Completion Date: April, 2001 Funding: Texas General Land Office, CERPA Project No, 01-162C Owner: Project Name: Concrete Steps at West Peninsula Funding: Purpose: Description: City Df Port Lavaca Port Commission, 202 N, Virginia, Port Lavaca, TX 77979, Claughton Johnson, Chairman Texas General Land Office, CEPRA Project No, 01-130C Prevent the continuing shoreline erosion of West Peninsula The City Df Port Lavaca's West Peninsula extends Dut intD Lavaca Bay where continuous wind driven waves batter the shoreline, The peninsula was losing several feet per year of its upiand due tD erosion caused by waves, This project included the permitting, design and construction management for the constructiDn Df a 550 liner feet of cDncrete steps Dn the shore line of West Peninsula, The unique design of the concrete steps as part of the erosion protection not Dnly prevent erosion of the shoreline, but a place where people can fish from Dr relax and enjoy the sea side actions while sitting Dn the concrete steps, e Project Cost: $298,000 Completion Date: MarCh, 2001 ~ ~ I Ie ~ ij ] ] Ie I e (5) Project Name: Concrete Bulkhead at Cove Harbor Owner: Aransas County Navigation District #1, 911 Navigation Circle, Rockport, TX 78382, Lynn Wildman, Chainnan Funding: Texas General Land Office, CEPRA PrOject No, 01-133C Purpose: Prevent erosion of existing banks caused by boat wakes and rains into Cove South Harbor. Description: The Driginal design and funding for the Aransas County Navigation District cDnstruction of Cove Harbor North, provided for the construction of concrete bulkheads alDng all but 360 L.F, Df the harbor iength, The project consisted of designing plans and specifiestiDn for the 360-foot extensiDn of a concrete bulkhead at Cove HarbDr, The .ha[bor was dredged for the first phase of construction that cDnsisted Df a bulkhead with boat ramp, The bulkhead design consists of vertical concrete panels, capped with a concrete section and anchored with concrete deadman, Project Cost: $142;000 Completion Date: February, 2001 (6) Project Name: Breakwaters at Leggett Light Channel Owner: Aransas County Navigation District #1, 911 Navigation Circle, Rockport, TX 78382, Lynn Wildman, Chainnan Texas General Land Office, PrDject No, 01-133C Funding: PurpDse: Prevent shDreline erosion fonn filling navigation channel Description: The Leggett Light Channel provides between access to the inward bays in Aransas County, Due tD the varying tides, large volumes of water move through the channel. Sand moved by the water the from the adjacent channel sides, settles into and blDCks the deeper sectiDn of the channel. Approximately every 2 years the channel must be dredged in Drder tD maintain a navigable channel. This project consists of pennitting, design, completing plans and specificatiDn and constructiDn supervision for approXimately 1000 L.F, of breakwaters at Leggett Light Channel. The design utilizes a sand filled double vinyl sheet piling wall structure, The self-supporting breakwater structures line both sides Df the channel and direct the back and forth water movement between the deeper section of the bays, Project Cost: $730,000 Completion Date: Under Construction with completion by March 2002 685 T-- I 11 LI 11 [I I I . . I .. .. 'II 'II I I . I I I, 686 e (7) Project Name: La Salle Ship Recover PrDject Owner: Sate of Texas Texas Historical Commission Austin, Texas Jim Bruseth Purpose: Recovery of the "Belle" Description: The project included the planning, design and construction inspections Df the construction of the double wall steel sheet piling cofferdam structure constructed around the "Belle", Structure included 372 tons of steel sheet piling, tiebacks, sand and associated items and a steel roof structure over the entire area. Project Cost: $1,275,000 Completion Date: August 1997 (8) Project Name: General Cargo Dock Expansion Marine Terminal Facility e Owner: Calhoun County Navigalion District Point Comfort, Texas 77978 Robert H, Van Borssum, PDrt Director Purpose: Ship and Barge Loading and Unloading Station, DescriptiDn: The project included the planning, design and cDnstruction inspection for the cDnstruction Df a liquid loading and unlDading cargD dDCk, breasting dolphin, cDntrol building and a remDte fire fighting equipment. Dock included a five (5) arm loading platfDrm with remote fire monitDrs, pipe racks and sumps fDr storm water. Breasling dolphin with capstan and fendering system, Control building storm certified for 130 mph wind load, Project Cost: $3,000,000 Completion Date: January 2001 e I Ie I I I I I I I .e I I I I I I I . SCOPE OF WORK: A considerable amount of work effort during the course of the project concerning data collecting, preliminary planning, and cost projecting will be performed on-site, The scheduling and coordination of all activities concerning this project will be directed through the designated representative(s) of the County, As the planning and design work progresses, each element will employ a systematic procedure of periodic in-house reviews, as well as meetings with the County and other parties involved, These reviews are for purposes of maintaining a control of the quality of work, costs of the project, and the schedule for completion, The close communication between the various County departments is vitally important to the successful completion of this project. The initial effort will involve a preliminary evaluation of the proposed improvements, Such factors to consider for this preliminary evaluation will include, but will not be limited to, the following: Safety to pedestrian and vehicular traffic, Proximity to existing utilities, Roadway replacemenVrepairs, Availability of existing right-of-way. Easements/permits to be acquired, Drainage considerations, Access and convenience for construction operations, Traffic control, routing, and detours, Existing landscaping, Once the specifics have been determined, field surveys will be started to collect topographic and elevation data, G & W Engineers, Inc, will fully utilize its CADD facilities in preparing the final construction drawings and will furnish data disks, if desired, to the County for future reference, The design phase of the project will also include alternatives, should the County desire, for materials or such other items in the project that may warrant economic considerations, Geotechnical investigations will be employed, as an additional service and to the extent required, to analyze the subsurface conditions and the characteristics of the soils, I;-:';~ i l I i ,~I 687 I I I I I I I I I I I I . I ill 688 e' The construction phase will basically involve two (2) parts, The first part will include the routine services required in assisting the County with receiving bids, analyzing the bids and recommending the award of the contract, and construction review during the actual construction work, The second part of the construction phase is a special service and will be performed as funding allows, This special service involves a periodic review of the project during the warranty period, This "post-construction phase" is performed during the warranty period on a routine schedule, usually once each 90 days, with the last review being made not less than 30 days prior to the expiration date of the warranty period, Each review is followed with a written report of the items observed, their condition, and the action recommended, if any, The contractor is usually notified of these post-construction reviews and may attend, The following outline of work tasks is a suaaested oroaram of engineering and technical services for the development of the County's proposed improvements, Additional tasks may be added, however, this scope will be tailored to be compatible with the budget constraints, and other services that the County desires for the consultant to perform, 1, Pre-Work Conference e We will meet with the County to discuss the planning and design criteria, work program and schedule, procedures of communication, General Land Office requirements, basis of compensation, . surveys, assignments of personnel, and any other matters that may have direct or indirect effects upon the completion and results of this project. Other work and review conferences will be scheduled throughout the progress of the project as needed, 2, Desian Phase a, Preliminary Planning and Layout (Pre-Design) (1) Obtain, from the County Records, all available property plats, easements, street right-of-way widths, record drawing of the existing roadway, utilities and drainage systems, planning reports, benchmark elevations, and other data that may be pertinent in considering the alignment, location, final design, and construction of the proposed improvements, (2) Determine, from a field reconnaissance of the project area, a general layout addressing the following: e Locations of existing utilities, Existing utility easements, Availability of right-of-way, I I I .e I I I I I e e -~---~"""'" -- - - ._ ~ ___p.ou .__ Access and convenience for construction operations, Area drainage, Landscape restoration, Proximity to private property improvements, structures, and fence lines. Construction erosion control. Traffic control and routing. (3) Take photographs of project site to document existing conditions and to identify areas of special concern in design, and possible problems to resolve. (4) Present preliminary design alternatives, cost projections, and recommendations to the County, (5) Proceed with preparing the construction draWings with CADD, at the direction of the County, Scales and plan sheet size will be per the standards or preference of the County, (6) Proceed with additional field surveys, as required, for the proposed improvements, (7) Proceed, upon written direction from the County with the detailed design of the selected type of erosion control. b, Engineering Design (1) Preliminary Drafting (CAD D) (a) Prepare preliminary work on construction drawings for: Cover sheets; Location map; Subsurface investigation data; Title blocks, north arrows, scales, benchmark, etc,; and Miscellaneous standard details, (b) Prepare preliminary work on specifications for: Standard specifications; Special conditions; Cover sheets; and Proposal, bid schedule, and contract documents, 689 I B I I I I I I I I I I I I I I I I g 690 e (2) Preliminary Design (CAD D) (a) Down-load field surveying notes from data collector, as soon as the information is available from the surveyor, to CADD facilities for drafting profiles, cross-sections, and topography, etc, (b) Prepare preliminary layouts of building, utilities service, electrical, mechanical, plumbing and civil components, (c) Field-check preliminary drawings and specifications, (d) Present preliminary drawings and specifications to the County for review and comment. (3) Final Plans and Specifications (CADD) (a) Draft construction plans to conform with final County comments and other agencies from the preliminary design review, e (b) Prepare final details, (c) Prepare quantity of materials, (d) Prepare final bid schedule, special conditions, technical specifications, proposal, and contract documents, (e) Prepare projected cost of construction, (f) Present construction plans and specifications to the County and proceed with the advertising for bids, as directed by the County, c, Additional Services for Design Phase (1) Coordinate Field Survey for Design, (a) Establish existing property boundaries and right-of- way, e (b) Establish baseline and horizontal ground controis, I I I Ie I I I I I I Ie I I I I I I I 'e (c) Establish benchmark locations to be utilized for vertical control. (d) Obtain additional topographic field data, cross- sections, elevations, etc, (2) Arrange for and coordinate, as a special service, the subcontract services of a geotechnical firm for soils and subsurface investigations. (3) Prepare other appropriate permit applications, assessments, reports, etc, , related to this project. 3, Construction Phase The construction phase services that are outlined in the following sections are to be performed by the Engineer, at the direction of the County, a, Advertising and Receiving Bids (1) Coordinate the final printing of the construction plans and specifications for distribution to the proposed bidders, (2) Attend pre-bid conference, if requested by the County, (3) Assist the County in securing, opening, tabulating, and analyzing of bids, The Engineer will furnish recommendations on the award of the contract(s) based on the lowest qualified bidder(s), (4) Assist in the engineering phases of the preparation of the formal contract documents between the contractor(s) and the County. b, General Review of Construction (1) Meet (Pre-Construction Conference) with the County and the contractor(s) to discuss the total work program, construction schedule, procedures of communication, General Land Office requirements, special problems, coordination with others, construction staking, field testing and inspection, assignment of personnel, and any other matters that may have a direct or indirect effect upon the completion and results during the construction phase, 691 e (2) Review construction procedures at the project site, as directed by the County (as distinguished from continuous services of a Resident Project Representative), (3) Consult with and advise the County during construction, (4) Review shop and working drawings furnished by the contractor. (5) Prepare monthly and final estimate for payment to the contractor. (6) Conduct a final review of the Project in company with the contractor and the County's representative, (7) Revise contract drawings from information furnished by the contractor and Resident Project Representative, and provide Record Drawings to the County, Data disks will be provided to the County for future reference, if desired, e c, Additional Services for Construction Phase (1) Arrange for printing the plans, bidding documents, and specification for distribution to prospective bidders. (2) Perform field surveys for the layout and construction staking, (3) Arrange for and coordinate the services of a materials testing firm, (4) Perform, as authorized by the County, resident observation of the construction as the County's Resident Project Representative, 4, Post-Construction Phase (Warranty Period) - Special Services a, Project Reviews (1 ) Notify the County once each three (3) months during the warranty period of the date to review the project to note any deficiencies in the quality of materials or workmanship, e (2) Notify the County not less than thirty (30) days prior to expiration of the warranty period for scheduling a date for the final project review, 692 I I Ie I I I I I I I Ie I I I I I I I 1:_ b. Project Review Reports (1) Prepare, after each review of the project during the warranty period, a report noting any irregularities, deficiencies, or other matters that would require the contractor to correct. Copies of the letter report will be sent to the County and the contractor. (2) Schedule meetings, as may be necessary, with the County and the contractor to discuss the project deficiencies, if any are found, and the remedy to the problem. 693 ,. c e ~. iU. IF1I ~ ~ AI ......... e n gin e e r i n g July] 0, 2002 RE: Engineering Services Indianola Beach Erosion Control Project Calhoun County, Texas Arlene N. Marshall County Judge Calhoun County, Texas 211 S. A1m - 3" Floor County Courthouse Port Lavaca, Texas 77979 Dear Judge M~shall: e Urban Engineering is pleased to submit this proposal for necessary engineering services for the Indianola Beach Erosion Control Project in Calhoun County, Texas. Our fiw is very interested in this project. The work will be perfowed from the Victoria office under the direction of Mr. Ray M. Bridges, P.E., who will serve as Principal-in-Charge. Mr. Bridges has designed numerous projects .for the City of Palacios, Matagorda County - Palacios Seawall Commission and Matagorda County Navigation District No. LThis experience and knowledge of the area will be valuable as we coordinate with the County on technical issues. We are ready to begin work on this project and give it the attention needed to be successfully completed within the required time limits. Please feel free to contact Mr. Bridges or me concerning this project at (361) 578-9836. Sincerely, URBAN ENGINEERlNG Thomas A. Schmidt, P.E. President e T ASlbjh (361) 578-9836 . Fax (361) 576-9924 . 2004 N. Commerce' Victoria, Texas 77901 694 e e e Urban Engineering PROJECT TEAM Kev Personnel: If our fiw is selected, Mr. Ray Bridges, a Registered Professional Engineer and Vice President of Urban Engineering, would be assigned as project engineer. Mr. Thomas Schmidt, a Registered Professional Engineer and President of Urban Engineering, will also be available to consult on this project. Mr. Schmidt and Mr. Bridges often collaborate on the fiw's larger projects allowing each to benefit from the other's experiences. This cooperative effort, along with a solid common sense approach to problem solving, is the key to the 21 year success of the company. Other Staff Positions: Other staff personnel available for additional support include Terry Ruddick, a Registered Professional Land Surveyor and President of Urban Surveying, loc.; survey field crews; CAD operators; and administrative assistants. Combined, Urban Engineering and Urban Surveying, loc. employ 23 people. Previous Team Exnerience: Marine Construction Projects . Matagorda County - Palacios Seawall Commission, Phases VIII, XI, XIII, XV, XVII, XVIII, XIX, XX, xxn, XXV-A, XXV-B, xxvn and XXIX Matagorda County, Texas Designed and administered the construction of 23,975 linear feet of timber bulkhead in Matagorda County, Texas. . Matagorda County - Palacios Seawall Commission, Phases X, XVI, XXI and XXIII Matagorda County, Texas Designed and administered the construction of 13,091 linear feet of limestone rock revetment in Matagorda County, Texas. . Matagorda County - Palacios Seawall Commission, Phase XXVI Matagorda County, Texas Designed and administered the contract for the reconstruction of a 450-foot lighted fishing pier and a I2S-foot courtesy dock on East Bay in Matagorda County, Texas. . Matagorda County - Palacios Seawall Commission, Phase XXVIII-A Matagorda County, Texas Prepared plans and specifications for the reconstruction ofthe 600-foot long, 24-foot wide Pavilion Pier in Palacios, Texas. ~~;,.r"",-- Page 1 of 15 695 ,- e Urban Engineering . Matagorda County Navigation District No.1, Proposed Shipyard - Phases I & II Palacios, Texas Prepared plans and specifications for the construction of steel bulkhead, pile supported crane runways, concrete pavement and limestone storage yard for a proposed shipyard located adjacent to Turning Basin No.3 at the Port of Palacios. The facility will be used for lifting boats from the water and transporting them to a work area using a travel lift with a lifting capacity of 440,000 lbs. . Matagorda Connty Navigation District No.1, South Bay Marina Timber Bulkhead Replacement, Palacios, Texas Prepared plans and specifications for the construction of 1,1l0 linear feet of timber bulkhead in and along the existing Marina at 8'" Street and South Bay Boulevard. . Matagorda Connty Navigation District No.1, South Bay Marina Maintenance Dredging, Palacios, Texas Designed and administered the contract for the removal of sediment from tbe South Bay Marina. e . Matagorda County Navigation District No.1, Sonth Bay Marina Covered Boat Stalls Palacios, Texas Provided the engineering design for the construction of 12 covered boat stalls with power lifts in the South Bay Marina. . Matagorda Connty Navigation District No.1, Pier Dock 'H' Extension Palacios, Texas Designed and administered the contract for the construction of a 400 foot extension of Pier Dock 'H in Turning Basin No.3. . Matagorda Connty Navigation District No.1, Pier Dock 'H' Ramp Modifications Palacios, Texas Designed and administered the contract to widen the access ramp to Pier Dock 'H in Turning Basin No.3. State Funded Construction Projects Texas Community Developmcnt Program . 2001 TCDP, City of Palacios Sanitary Sewer Improvements Palacios, Texas Prepared plans and specifications for the construction of 1,712 linear feet of27" sanitary sewer main, 316 linear feet of21" sanitary sewer main and 1,623 linear feet of 18" sanitary sewer main. e 11~" L,1Jf7/t8ft,~ Page 2 of 15 696 r e e e Urban Engineering 1998 TCDP, Victoria County Water Control & Improvement District #2 Placedo, Texas Designed and administered the construction of a34,000 gallon ground storage tank for water system improvements. . 1995 TCDP, Victoria County, Texas, Quail Creek Municipal Utility District Victoria, Texas Designed and administered the construction of a 600 gallon per minute water well and water distribution system improvements. . 1988 TCDP, City of La Ward La Ward, Texas Prepared plans and specifications for the construction of a wastewater collection system consisting of approximately 3,600 If of gravity sewer mains, 115 If of sanitary sewer force main, and a sanitary sewer lift station; construction of drainage and street improvements consisting of approximately 1,550 If of open section street with ditches, 1,210 If of open ditch cleaning, 400 If of drainage culverts, aod 5 ditch inlets. . 1987 TCDP, City of La Ward La Ward, Texas Prepared plans and specifications for the construction of a small wastewater treatment plant, lift station, force main, and 4,400 If of sanitary sewer collection system. . 1985 aU.D. Community Development Block Grant Victoria, Texas Designed and administered the construction of drainage and street improvements for a 50 acre residential area in south Victoria. . 1985 Texas Department of Community Affairs Edna, Texas Designed and administered the construction of drainage and street improvements for a low to moderate income area. Federallv Funded Construction Projects Federal Aviation Administration . 2001 AlP - Victoria Regional Airport Pavement repair and HMAC overlay on Runways '12L-30R' and '17-35' and MITL installation on Taxiways 'A' and 'B'. . 1997 AlP - Victoria Regional Airport Replace high intensity runway edge lights and threshold lights on Runway '12L-30R'. lostall radio controller for runway lights. Clean d seal joints and cra s telTIlinal apron. z 697 ., Urban Engineering . 1996 AlP - Victoria Regional Airport Joint seal and pavement repair on Runway '12L-30R', Runway '17-35' and Taxiways 'A', 'B', 'C' and 'F'. Restripe and mark pavement on Runways '12L-30R' and '17-35' and Taxiways 'A', 'B', 'e' and 'F'. . 1995 AlP - Victoria Regional Airport New airport entrance and telTIlinal access roads. 1994 AlP - Victoria Regional Airport Drainage and ditch improvements for the area southeast of Taxiway 'E'. . 1993 AlP - Victoria Regional Airport Upgrade airfield guidance sign system including the installation and relocation of lighted and unlighted signs. Install drainage improvements to the ramp area. . 1992 AlP - Victoria Regional Airport Install new medium intensity taxiway lights on Taxiways 'E', 'F' and apron. PerfolTIl pavement repair and joint sealing on Taxiways 'E', 'F' and apron. Restripe Taxiways 'E', 'F' and apron. . 1990 AlP - Victoria Regional Airport lostall new medium intensity taxiway lights on Taxiway 'F'. . 1989 AlP - Victoria Regional Airport Repair and overlay Runway '6-24'. lostall new medium intensity taxiway lights on Taxiways 'B' and 'CT. Replace regulators for taxiway circuits. . 1988 AlP - Victoria Regional Airport HMAC overlay and restripe Runway '12L-30R'. . 1987 AlP - Victoria Regional Airport Slab repair, joint seal and restripe Runway '12L-30R'. 1987 AlP - Jackson County Airport HMAC overlay and new MIRL system for Runway '14-32'. 1i~~1~f!''- 698 e e e "'!'t' e 1. 2. 3. 4. 5. 6. e 7. 8. 9. Urban Engineering PROJECT APPROACH Scone of Work: Based upon the infolTIlation contained in your Request for Qualifications, Urban Engineering has outlined the basic engineering services requested for the successful completion of the Indianola Beach Erosion Control Project. Meet with County, State and Federal officials to detelTIline ifpelTIlitting is necessary and based on the results, prepare scope of construction to be performed. Prepare detailed plans, specifications and contract documents, cost estimates and obtain necessary pelTIlits for the construction of the project within the allowable budget. Attend pre-bid and other meetings, oral interviews and negotiations upon reasonable requests from the County. Prepare the advertisement for bids and advise the County on its selection of a contractor. Provide the necessary copies of plans and specifications for bidding and construction ofthe project. Supervise the construction of the project and provide the necessary periodic construction inspection. VerifY contractor's monthly estimates and recommend payment amounts. Provide the County with the necessary copies of as-built plans. Schedule and attend a final walk-through of the project upon completion. 14u4-d ~A$}~h<- Page II of 15 e 699 PROFESSIONAL LIABILITY INSURANCE FOR COUNTY OFFICIALS County Auditor Ben Comiskey stated regarding the emergency medical insurance (ambulance malpractice) that GSM found another company, Dryden Insurance, to provide $1 Million Dollar coverage at the same premium as we are paying now. The premium for professional liability insurance is $23,844 for new coverage with $10,000 deductible, retroactive to July 17, 2002. Mr. Debler will get information on the professional liability; each occurrence is $1 Million with a total for the year of $2 Million. e Other sources will be explored. Commissioner Ba!ajka will contact Drainage District #11 regarding their policy. A Motion was made by Commissioner Floyd and seconded by Commissioner Galvan to increase the ambulance malpractice insurance from $500,000 to $1 Million coverage. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. MEMORIAL MEDICAL CENTER - MONTHLY FINANCIAL REPORT The Memorial Medical Center monthly financial report was presented by Saad Mikhail Mr. Buzz Currier, Hospital Administrator, reported the magnetic residence imaging unit will be operational in mid-October and is expected to increase revenue and provide greater availability for diagnostic testing. The need for finding funding for capitalization of equipment and replacement equipment was met by forming the Calhoun County Foundation, SOl(c)3. The hospital has received a $60,000 grant from the Johnson Foundation for a fluoroscopic filming system, which amount must be matched by October 1 ". e MEMORIAL MEDICAL CENTER YEAR-TO-DATE SUMMARY JUNE 30. 2002 OPERATING REVENUE 9.166.535 LESS: OPERATING EXPENSES (8,512,647) 653.888 CHANGE IN INVESTMENT: Accounts Receivable- 172,997 (Incr) Deer. Accounts Payable- (212.693) Incr (Decr) . Prepaid Expense- (66.481) (Incr) Decr inventory 20,584 (Incr) Deer (85,593) TOTAL INVESTMENT CHANGE (INCR) DECR 568,295 PLUS: e Depreciation 771,996 Contribution to the County 0 1 ,340,~90 PLUS: County Subsidies EMS/Hospital 0 Total Cash- 1,340,290 Incr (Deer) LESS: Equipment Purchases 73,954 700 NET CASH" INCR (DEeR) 1,414,244 .- e e e ) CALHOUN COUNTY, TEXAS COUNTY TREASURER'S REPORT MONTH OF: 'JUNE 2002 BEGINNING ENDING FUND FUND BAUNCE RECEIPTS DISBURSEMENTS FUND BA.L1NCE OPERATING S884,555.84 $1,490,312.]4 SI,427,523.06 S947,344.92 MEMORlAL 16,455.96 100.95 0.00 16,556.91 RESTRICTED DONA nON 13,050.29 81.38 0.00 13,131.67 rNDlGENT HEAL THCARE 1.&73.59 130,618.9] [30.575.07 1,917.45 CERTIFICATES OF OBUG [NT & SKG 36.83 0.00 0.00 36.83 S915,972.51 51,621,1 [JAO $1,558,098.13 $978.987.78 CALHOUN COUNTY, TEXAS COUNTY TREASURER'S REPORT MONTH OF: 'JUNE 2002 -). BANK RECONClLlA nON LESS: CERT. FUND OF DEPOSIT PLUS: CHECKS BANK FUND BAUNCE OTHER fTE/tfS OUTSTANDING BALiNCE MEMORJAL MEDICAL CENTER' OPERA TlNG 947.3449~ 364,867.32 1.312,2[2.24 MEMQRlAL 16.556.91 16.556.91 RESTRJCTED DONATION IJ,lll67 13,131.67 fNDIGENT HEALTHCARE 1,91745 1,917:45 CERT or OBLlG rNTEREST & SrNKfNG 36.83 36.83 2 701 e MEMORIAL MEDICAL CENTER PORT LAVACA, TEXAS PHYSICIAN'S ANALYSIS REPORT JUNE 30, 2002 YTD YTD YTD REVENUE CONTRACTUAL WRITE-OFF NET REVENUE NAME MONTH YTD AMOUNT AMOUNT GENERATED PERCENT APOSTOL, C.F. 71,845.50 452,384.57 177,076.74 28,047.84 247,259.99 55% WILLIAM, GA. 75,607.06 464,175.55 129,764.58 28,778.88 305,632.08 66% LiN, M.S. 99,652.86 730,530.32 189,947.85 45,292.88 495,289.59 68% SMITH, J.K. 109,842.11 548,230.74 178,194.61 33,990.31 336,045.83 61% PENTECOST, L.V. 13,936.45 66,922.53 13,691.83 4,149.20 49,081.51 73% MCFARLAND, T.R. 136,012.12 1,239,227.07 382,379.80 76,832.08 780,015.20 63% GRIFFiN, JEANNINE 3,539.68 93,276.16 38,240.81 5,783.12 49,252.22 53% BUNNELL, D.P. 206,004.26 1,650,069.59 727,270.01 102,304.31 820,495.27 . ROLLiNS, L. 58,383.31 472,200.70 159,826.60 29,276.44 283,097.66 ARROYO-DiAZ, R. 242,408.65 1,267,668.99 511 ,351.04 78,595.48 677,722.48 GILL,J. 42,396.40 423,271.48 163,993.47 26,242.83 233,035.18 55% WILLIAMS, WES 26,391.98 26,391.98 4,919.55 1,636.30 19,836.13 0% CUMMINS, M. 84,003.73 361,842.94 79,986.72 22,434.26 259,421.96 72% RUPLEY, M. 8,660.67 111,362.33 20,533.37 6,904.46 83,924.50 75% LEE,J 87,674.78 396,960.65 142,446.13 24,611.56 229,902.96 58% LE, NHl 152,657.48 886,473.53 218,740.01 54,961.36 612,772.16 69% CARAWAN, S. 112,790.19 858,846.38 195,219.52 53,248.48 610,378.38 71% STEiNBERG, R. 3,752.51 43,082.24 6,094.09 2,671.10 34,317.05 80% RAMOS LABORATORY 7,304.75 38,658.26 220.22 2,396.81 36,041.22 93% VISmNG PHYSICIANS 155,212.38 795,898.97 212,799.38 49,345.74 533,753.86 67% ER PHYSICIANS 426,952.48 1,840,488.31 235,316.07 114,110.28 1,491,061.96 81% NO LOCAL PHYSICIAN 20,102.08 103,378.37 3,078.50 6,409.46 93,890.41 91% OTHER 425,605.16 3,398,650.57 570,438.47 216,206.86 2,612,005.24 77% TOTAL 2,570,736.61 16,269,992.25 4,361,529.37 1,014,230.04 10,894,232.83 67% e 3 702 ~0I0HAL 110m AL CEJH!l OHLH~CE SlIEET 0111.6/02 08:42 1\1I AS or: 1.16/30/02 THIS VEAR lAST VEAR lAST IlONTH \ 06/30/02 06/3(1/01 05/31102 j !RKDH ASSETS .RTI~b f-IJ~D 9Q7,HQ.92 Q36,365.1)8 88q.5"5S~S4 ReST CH~:H AW!!I,T 5,l)I)r)~t)1) 5,1)1)0.00 5,t)(Il.l.J)I) f'HT'! CASH 625.01) 725.1)1) 625.(11) "~P OO~D PROC[[DS .1)1) 224.52 .(~ ~MP HllSf'IlAl f'omOH .00 56.209.04 ./)1) RESTRICTED DONATION 13,H1.61 12.11>.15 13,050.29 nMF' r.oND S[HKIN~ rUNO/INTEREST 36.21 11),580. J.1 36.21 --------------- ------------ --------------- TOTAL CASH..................... 966,137.80 521.847.56 903.267.34 [coum RECEIVAOlE ~AT1m AC(OUNTS RECEIVA[llE 47558,752.41 4,829,953.45 4,580,919.47 ALLOUANC E rllR [<AO bEI<T (2.348,B46.(I(I) (2,033,415.(10) (2,3<lll,846.0Q) PLAZA SPEClfllTV (l.Ims RECEIVA[ll .(~I .(1) .00 "ISC ACCOUNTS RElEIVAOLE I~S,699.23 477 ,019.68 202.948.03 THIRD PARTY RECEIVAOlE 3~rS98.(I(l 425,802.00 335,598.00 m GkIINT l(i,~6B. 74 15(1.48 4,852.74 --------------- ------------- --------------- Tom A([OUNTS RECEIVA[!LE...... 2,704.672.3B 3.699.510.61 2,775,472.24 HVmOl':m RAOIIJLOGY--rILM 6,991.84 10,697.22 7,341.49 lACiORA fORY 5/),377.31 49,463.20 34.774.16 CENTRAl SUPPl V 105.181. H 117 ,519.54 108,045.49 SURGERY 135,562.20 115,310.82 135,610.20 4I:ARY 10,118.38 9.112.28 10,118.38 TENANCE 4.961.71 5.m.83 4,961.11 RMCY 142,269.. 76 1e9.31S.26 1>7.053.00 ------------- ------- ---- TOTAL INVENTORy................ 455.468.93 498,067.15 437.905.03 kEPAID EXPENSES P.t~AIO INSURANCE 62,406.22 34,0<10.07 28,536.21 PREhUO mENSES 83,855.30 55,507.27 50,563.65 --------------- --------------- ------------ TOTAL PREPAID mENSES......... 146,262.(12 89,547.34 19.099.86 TOTAL CURRENT ASSETS........... 4.272.541.13 4.808.912.66 4,195.144.47 -------------- --------------- -------------- --------------- --------------- -------------- ROPERTV. PLANT, 1 COU[P~E~T LA~O 32.142.61) 32,142.60 32,142.61) OUIlDINGS 8,81)1,464.81 8,81)5.889.81 8,801.464.81 rIXED EQUIP"ENT 2.408,110.36 2,385.586.>6 2,408,110.36 "AJOR "OVACLE EQUIP"ENT 8.443,154.44 8,269.532.09 8,42<1.902.56 "EMORIAl "EDICAL PLAZA 1.232.71)9.21 7.187.628.48 1,232.109.21 REPORTA('I.E Il{)NO ISSUARNCE COST 17.013.1)1) 83,589.01) 11,073.00 COWSTRU(TII)~ I~ PROGRESS .00 .00 .00 lESS: ACCU~UlATEO OEPRECIATIO~ (14,524.998.42) (12,656,919.40) (14.398,1)48.l8) ---------- TOTAl P.'O~ERTV, PLAJH. 1 EOUIP 12,476,256.il4 14.107.389.1)(1 12,589.954.22 4 _OTAL UiU1STRHlIO ASSETS...... 16, 74B.197 .19 18.916.361.66 16,7lI5.698.69 ------------ --------- -------------- ------------- -------------- --------------- 703 ~E~ORI~L ~EDICAL CEHTER e HAl.~H([ SHEET 01/16/02 (18:42 A~ AoS OF: OG/~.(I/(12 THIS VE~r L~ST YEAR L~ST HOHTH 1)6/3'1)/02 06/,011'11 1.l5/31/1.12 iH:f.~T LIAnIUTIE2 ~(~ CiU~HS F'IW~[;Lr. 41(1,871.14 4nr.B2~4() 361,876.39 '" UellED f'HVO[ILES 22~.330. 98 l?3,474.45 229,01'5.81 ~((,fiDED Pj{V~~uLl. 353.471.01 353.216.15 308,917.13 '[ (':(IED RETlkEHm (4,393.77) (4,479.[.1[1) (4,447.83) Hl(~UED STATE SALES TAX ~43~37 m.68 .fJ3- ,:ESfI:VE ,Ok AS!<ESTOS I TEkHITES .00 .00 .00 f:m.mOHUHSTkUmOi! I~ f'ROmS .00 66,169.08 .(1(1 A[[,UED ,~lA1ID./HOLID~V/SlCK 27~,S93.3? 320,391.39 215,593.39 (Af'Il~L LEASES OHLI.~TIHH 4~4.!r.i4.(I1J 680, 2S4. Of.! 4"54,354.0{l ""1' HOHDS 158,106.75 165,000.00 141,106.15 kEPOkT~HlE 8HND DISCOUHT <19,982.(1(1) (21,614.00) <19,982.(1(1) HOS,' OOLI.~TIOil FOR [lOilDS 30,306.90 32,.214.69 20,.204..60 ------------- ---------- ---------- TOTAL CURREilT LIAHllITIES...... 1,881,101.17 2,251,658.90 1,773,1"8.27 :)/lG mH LIAOILITIES "~f' 80ilOS 2.490.(l1)I).0!) 2,660,1.11.l1).00 2,491.1,000.00 --------------- ------------- -------- TOTAL LOil. Tm LIAOILITIES.... 2,490,000.00 2,660,.000.00 2,490,(1(1(1.00 e 10TAL LI~'ILITIE3.............. 4,'517,701.17 4.917.6~8. 90 4,263,138.27 --------------- ----~---------- -------------- --------------- --------------- -------------- ElHIilED EflmH., ,E~"~L ,U~D HALR~CES 12,489,203.38 14,132,015.99 12,489,203.38 'IEA~-10-(tRTE .AIH/LOSS (118,107.96) (133,m.23) 33,357..04 -------------- --------- ------------- TOTAL .EHERRL FU~D [<ALANCE..... 12,371,U9S.42 1",998,7(12.76 12,522,560.42 ------------- ----------- ------------- -------------- ----------- -------------- TOTRL UHI!STRI,TED LIAHILITIES. 16,148,197.19 18,916,361.66 16,785,698.69 -------------- ---------- -------------- --------------- --------------- -------------- ESTRI(TED FUHD ASSETS ~EM1)UAL FUMO 16,556.91 14,725.59 6,955.96 raRMeSA TRusr 53!:,6,7..41 $33,637.41 533,6,j .41 --------------- --------------- -------------- TOTAL RE5THCTG, VUHO ASSETS... 55l)~194..32 548,36,.01) 541),593.37 --------------- --------------- -------------- -------------- ------------- ------------ ESTRIEITD nJHO LIA[<IlITIES RES1f:I(TEO rUHO ['AIJlilCE 16,556.91 14,72S.59 6,955.96 e fORHOSA TRUST HALAHCE 533,637.41 S33,631.41 533,637.41 -------------- -------------- ------------- TOTAL RESTRICTED FUND LIAH..... 5"5(1,194.32 548,363.0(1 ~O,S93.37 ------------ ------------- ._----------- ----------- ------------- -------------- 5 704 MEMORIAL MEDICAL CENTER OPERATING STATEMENT ) for the 6 Months EndIng JunQ30,2002 e SINGLE MONTH YEAR TO DATE Current Budget Prior Year Current YTD Budget YTD Prior YTO Operating Revenue Inpatient Revenue: Medicare 568,142.93 698.968.56 380,081.26 3,429,130.36 4,217,950.10 2,816,586.40 Medicaid 91,820.62 176.940.79 108,921.98 763.383.57 1.067,007.05 7n.191.94 Other 169,964.90 316,930.20 237,473.72 1,612,383.90 1,911,065.72 1,839.708.48 Total I? Revenue 829,928.45 1,192,839.55 726,476.96 5.804,897.83 7,196.022.87 5,433.486.82 YTD IP Revenue Variance (1,391,125.04)1 371,411.01 I Outpatient Revenue Medicare 812.423.34 493,190.17 696,334.99 5.070,427.05 2,975,584.54 4.245,181.94 Medicaid 188.730.68 186,099.36 144,620.01 1,098,188.06 1,122,599.17 967,955.24 Other 739,654.14 623.555.13 712,259.14 4.296,479.31 3,762,115;89 4,592,935.46 Total OP Revenue 1,740,808.16 1,302,844.66 1 ;553,214.14 10,465,094.42 7,860,299,60 9,806,072.64 YTo OP Revenue Variance 2,604,794.82 I 659,021:78 I \ Total Operating Revenue 2,570,736.61 2,495,684.21 2,279,691.10 16,269.992.25 15,056,322.47 15.239.559A6 YTD Total Revenue Variance 1.213.669.78 I 1,030,432.79 I _enue Deductions edicare Cont Adj. (646.293.20) (556,917 .63) (563.813.18) (4.S77,619.93) (3,360.069.62) (3,843,465.07) edicare Pass-thru 54.770.00 70,833.33 52.094.00 333,427.00 424.999.98 294,897.00 Medicaid Cont. Adj. (192.200.06) (151.518.99) (100.240.87) (930,688.91 ) (914.164.54) (890,440.81 ) IndigenVCharity Cont. Adj. (119.034.64) (100.458.99) (90.669.97) (747,235.16) (606,102.54) (582,611.05) Bad Debt Expense (203.228.29) (302.943.45) (135,640.65) (1,014,230.04) (1,827,758.82) (1,101,988.56) Other Oeductions (133,057.78) (1',1S1.28) (174.778.75) (940,530.77) (67,279.44) (957,810.74) Total Rev DeductionS (1.239,043.97) (1,052,157.01) (1,013,049.42) (7,876,877.81) (6,350,374.98) (7,081,419.23) Deducts as % of Oper Revenue 50.460101 45.00%1 48.40%1 Payments as % of Oper Revenue 49.54%1 55.00%1 51.60%1 Other Revenue Cafeteria Sales 6.721.04 5,000.00 6,246.57 46,782.71 30,000.00 41,438.13 Interest Income 6.250.26 6,250.00 16,549.15 15,218.94 37,500.00 16,761.40 Interest from Bonds 81.38 0.00 43.11 215.74 0.00 946.83 Interest from Hosp Portion 0.00 0.00 183.37 0.00 0.00 1,007.03 Mall Rental 6.615.75 7.083.33 11.526.62 55,816.08 42,499.98 57,054.83 Miscellaneous Income 105,691.00 3,500.00 3,472.78 655,386.94 21,000.00 90,130.50 Total Other Revenue 125,359.43 21,833.33 38,021.60 773,420.41 130,999.98 207,338.72 Net Revenue 1,457.052.07 1,465,360.53 1,304,663.28 9,166,534.85 8,836,941.47 8,365,418.95 e paga-1- 6 705 e MEMORIAL MEDICAL CENTER OPERATING STATEMENT For the 6 Months Ending June 30,2002 SINGLE MONTH YEAR TO DATE Current Budget Prior Year Current YTO Budget YTD Prior YTD Operating Expense Salaries 580.136.52 673,831.78 596,772.84 3,481.695.28 4.065,446.12 3,631,800.08 Employee Benefits 132,701.93 138,659.38 137,515.70 759,141.53 833,703.68 815,372.43 Professional Fees 224.602.85 160.900.58 169,208.11 1,400.526.68 965,403.48 1.009,974.38 Plant Operation 38.911.83 36,025.00 46,920.93 213,500.05 216,150.00 217,214.78 Hospital General 38,251.71 54,416.66 29,300.80 219,658.65 326,499.96 190,404.33 Other Operating Expenses 357.832.19 424,354.21 295,494.96 . 2,438.125.00 2.545.939.86 1.949.350.41 Total Operating Expense 1.372,437.03 1,486.187.61 1.275.213.34 8.512.647.19 8,953,143.10 7,814,116.41 (440,495.91" 898.530.78 I Net Operating GairJ(Loss) 84,615.04 (22,827.08) 29.449.94 653.887.66 (116.195.63) 551.362;54_ Non-Operating Expense Depreciation 126,950.04 152,582.76 165.980.10 771.995.62 915,496.56 1,010,175.77 Contribution to County 0.00 0.00 0.00 0.00 0.00 0.00 Total Non-Operating Expense 126,950.04 152,582.76 165,980.10 771,995.62 915,496.56 1,~10.175;77 Total Operating Gain/(Loss) (42,335.00) (175,409.84) (138,530.16) 1118.107.96) (1.031.692.19) (458,813.23) County Subsidy 109.130.00 41,666.67 54.250.00 0.00 250,000.02 (325,500.00) Net Gain/(Loss} after Subsidy (1S1,465.00) (217,076.51) (190,780.16) (118,107.96) (1,281,692.21) (133.313.23) _ Page -1- 7 706 e -J o -J co e e MEMORIAL MEDICAL CENTER AGING OF ACCOUNTS RECEIVABLE AS OF JUNE 30, 2002 0-30 31-60 61-90 91-120 OVER 120 TOTAL MEDICARE 1,283,903 230,142 133,686 52,681 150,875 1,851,287 Percent 69% 12% 7% 3% 8% 41% MEDICAID 216,504 33,679 16,356 11,202 65,766 343,507 63% 10% 5% 3% 19% 8% BLUE CROSS 75,270 56,103 23,890 19,677 52,437 227,377 Percent 33% 25% 11% 9% 23% 5% COMMERCIAL 574,842 341,322 141,388 77,302 318,826 1,453,680 Percent 40% 23% 10% 5% 22% 32% PRIVATE 137,037 176,544 144,562 97,066 127,703 682,912 Percent 20% 26% 21% 14% 19% 14% TOTAL 2,287,556 837,790 459,882 257,928 715,606 4,558,763 Percent 50% 18% 10% 6% 16% 100% Outstanding AR Days: 52.31 June 50.12 May i ,~ -J CALHOUN COUNTY MUSEUM - REPORT FROM MUSEUM COMMITTEE Museum Committee members, Georgeann Cormier, Jan Regan Pritchett, Fred Knipling and Cherri Cain were present. Commissioner Balajka stated the museum has re-opened in its present site and the Committee has recommended an excellent site for a new museum. e Cherri Cain requested the Court consider locating the museum adjacent to the Bauer Community Center on the bayfront. It would display the LaSalle Odyssey, contain centers for genealogy, nature and wildlife, children's activities. a theater and shop, etc. External tours of the county, lectures, exchange with other museums and a learning center for children could be incorporated into the project. Jan Regan Pritchett listed the advantages to the County: Funds for real estate will not be need, reduced cost of building as Bauer Center has existing facilities, ideal location, combined facilities allows for expansion of programs, the combination will enhance the value, increased traffic, increased museum membership, storage for artifacts, increased revenues (Bauer Center could lose their hotel-motel tax dollars) and the museum will be located in the county seat. Cherri Cain said the Committee all agreed the museum should be located in Port Lavaca. The elevation at the site is 18 feet. A second story can be added to the Bauer Center; grants have been found for this. She has met with the Texas Historical Commission president. This report will also be presented at the Port Lavaca City Council meeting on July 31, 2002. Ms. Cain said a first donation of $1,500 to the Friends of the Calhoun County Museum was received from the Calhoun County Board of Realtors. e A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to authorize the Museum Committee to continue forward in their planning of a Museum facility for Calhoun County and meet with the Port Lavaca City Council on July 31" with the same presentation and report monthly to the court. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. COURTHOUSE MOLD REMEDIA nON - REPORT ON FINAL EV ALUA nONS AND INSURANCE SETTLEMENT OFFER Hal Arnold, independent adjuster, gave the final evaluations and insurance settlement offer on the courthouse mold remediation. Each contractor, Capital and NCRI, will do the repairs for $801,000 (this does not include the carrying out of interior furnishings and back in). Two things pending: (1) If duct work cannot be cleaned, a supplemental claim will have to be filed and (2) anything that cannot be seen now and shows up late at the clearance test will be dealt with then; insurance company will pay for these later. Extra expenses and projected August expenses total $11,697.42 (June, 2001 through August, 2002); expenses related to repairs of building and final clearance test total $123,353.11 for a total $936,561.84 plus $75,000 for removal during repair agreed by the Insurance company. The County has a $S,OOO deductible and the policy allows for $1,000 for each occurrence. There have been five occurrences. Tim Denby recommended not withholding any amount of the money until repairs are complete. Proof of loss for payment is submitted by us. The insurance company has thirty days to make payment to the County. Hal recommended the County accept this settlement ($931,561.84 plus $75,000, less the $150,000 advance equals $1,006,561.84) with the stipulation the insurance company replace the ductwork if it cannot be cleaned. e A Motion was made by Commissioner Galvan and seconded by Judge Marshall to accept the insurance settlement on the courthouse mold remediation in the amount of $1,006,561.84, noting this is not a final settlement regarding the duct work and unforeseen damages. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 708 Sworn Statement In Proof Of Loss WARNING FRAUD PREVENTION Ar1y person who, knowingly and with intent to defraud any insurance company or other person, files or conceals, for the purpose of misleading, an application for insurance or a statement of daim corrtaining any materially false information, information concerning any fact material thereto, commits a fraudelant insurance act, which is a crime, and subjects such a person to criminal and civil penalties. POLICY NUMBER CP0226140805 AMOUNT OF POLICY AT TIME OF LOSS $3,000.000.00 DATE IssueD 7/1712000 DATE EXPIRES 7/1/2001 FILE NUMBER PD131t COMPANY CLAIM NUMBER 5620083093 AGENT Glass Sorenson & McDavid AGENCY AT Rockport, TX 78382 To the ZUrich-American Insurance Company A .TX ., At time alloss, by the above indicated policy of insurance, you insured the interest of- Calhoun County Courthouse 211 Soutll Ann Street Port Lavaca, TX 77979 againslloss by Water/Plumbing to the property desaibed according to the tenns and conditions of said policy and of all foons, endorsements, transfers and assignments attached thereto. , the cause and origin r:l1he saii loss were: o'clock, on the 19 Water/Plumbing TIME AND ORIGIN A VVater/Plumbing <la,of March,2001 loss occurred about the hour of 12:00 AM OCCUPANCY The building desaibed, or containing the property described, was occupied at the time of the loss as follows, and fO{ no other purpose whatever: TrTLE AND INTEREST At the time of loss, the interest of your insured in the property described therein was Sole ONner No other persons had any interest therein or incumbnll'lCe thereon, except: None None CHANGES Since the said policy was issued, there h6s been no assignment thereof, of change of interest, use, 0CClJpallC)/, possesiOll, location orexpoaure orthe property desaibecl, except No Exception ~OTAL ., SURANCE THE TOTAL AMOUNT OF INSURANCE upon the property described by this policy was, at the time of the loss, $ 3,000,000.00 as more particularly specified in the apportionment attached, besides which theI"e was no policy or other contract of insurance, Wfitlen or oral, valid or invalid. VALUE THE ACTUAL CASH VALUE of said property at the time of the loss was: I} 0 I \ ,56 I. ~ i( igJIi,6€18 1 ,yfJ"~' I It'" \ $<:l~1--9J1, _/ ,006)". ..' cA"'w LOSS THE IM-iOLE LOSS AND DAMAGE waa: AMOUNT CLAIMED THE AMOUNT CLAIMED undeftne abo\I!l. ~ p.olicy is: STATEMENTS OF INSURED The said 1058 did not originate by any act, design ()( procurement on the part of your insured, ()(lhis afftant; nothing has been done by Of with the privity ()(CCllSef1l. of your insured orthis affiant, to viol8le the conditions of the polley, or render it void; no artide.are mentioned herein or in annexed shedules but such as were destroyed or dam8ged at the time of said loss; no property SBYed has in any manner been concealed, and no attempt to deceive the said company, as to the extent of said loss, has in any manner been made. Any other fnfom'latioo that may be required will be furnished and conSidered a part of this proof. County of L~ . , ,~ Subscribed and swom before me this .2 ')h,- ~of Insured ,.;)Co 2.. RITA MILLER NOTARY PUBLIC STATE OF TEXAS Mv {;lJinmisslon Expires 01-26-2003 ."'":.>~:.;~'6:;,'>'~~ 3!;;'J-...... Notary Public 2003-2004 TEXAS COMMUNITY DEVELOPMENT PROGRAM APPLICA nON - PORT O'CONNOR MUD e Rhonda G. Stastny, Director of Local government Services of The Golden Crescent Regional Planning Commission, stated the application for the Texas Community Development Program is due September 26, 2002. A public hearing must be held and the County may hire Golden Crescent to assist with the understanding the fee will be paid by the entity for which the application is filed. Commissioner Finster stated this is being done for the benefit of Port O'Connor Municipal Utility District as they are not incorporated so either the city or county must apply for the grant for them. She said the scope of work is for water and sewer, which are the only things the grant covers. 709 A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to authorize Golden Crescent Regional Planning Commission to be our consultant and act as our representative for the 2003-2004 Texas Community Development Program application and proceed to hold a public hearing and do whatever IS reqUIred concernIng the application. In discussion, Rhonda said the entity selects the firm to do the work thou gh the County is the applicant. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. e REPORT ON 2003-2004 TEXAS COMMUNITY DEVELOPMENT PROGRAM For Your Information: The 2003-2004 Texas Community Development Program (rCDP) funding cycle has been announced by the Office of Rural Community Affairs (ORCA). The rCDP staff have been conducting application workshops for this funding cycle that began on June 13,2002 in Austin. The following funding categories were covered in the workshop: e . Community Development Fund . Colonia Construction Fund . Housing Rehabilitation Fund . Planning/Capacity Building Fund The deadline for submission of applications has been set for September 26, 2002. Project beneficiary surveys will be due on the same date. GCRPC staff attended the application workshop in Austin on June 13" and now have the application package for interested entities. There are several minor changes to the program that were discussed at a public hearings held earlier this year for the 2003 Action Plan. The changes have been incorporated into this funding cycle. Some ofthe changes initiated last year will remain in the 2003-3004 Program. Those include: communities who have completed Ihe Request for Proposal for engineering and administrative services before the application deadline and provide the documentation specified in the application will receive five (5) points under Project Impact. An applicant must have completed both services to receive these points. Communities that perform their own contract administration and engineering (in- house) will automatically receive those five points, if documented as requested. Additionally, five points will be assessed for an applicant's past perfolTIlance for their last two completed TCDP contracts. Maximum project priority points at the state level will again be placed on a water, sewer or housing activity application. There were no changes in the total points an applicant can receive at the state level, however there were some additions to the project impact category in the ranges of scores for different types of activities. However, water, sewer and housing activities have remained their top priority category. The state scoring is as follows: e Community Distress (no change) Benefit to LowIModerate Income Persons (no change) Project Impact (minimum changes) Matching Funds (no change) Other Considerations (no change) 55 points 40 points 175 points 60 points 20 points 710 e e e The population figures are defined in the application package. More detail can be provided upon request. The Other Consideration category will be awarded as follows: Ten (10) points are awarded to each application that did not receive a 2001 or 2002 Community Development Fund contract award or a 2003 or 2004 Housing Rehabilitation Fund contract award. An applicant can receive five (S) points if the applicant has completed the request for proposal process prior to the application deadline for engineering services and administrative services that will be needed to implement the activities in the application. (More detailed information to be presented at the Council meeting.) An applicant can receive from five (5) to zero (0) points based on the applicant's past performance on previously awarded TCDP contracts. The applicant's score will be primarily based on TDHCA's assessment of your performance on the two (2) most recent TCDP contracts that have reached the end of the original contract period stipulated in your contract. TCDP may also assess your performance on existing TCDP contracts that have not reached the end of the original contract period. Applicants that have never received a TCDP grant will automatically receive these points. Performance assessments on TCDP contracts will be assessed up to the application deadline date of September 26"'. As indicated earlier, the Regional Review Committee (RRC) has not set their project priorities nor their scoring criteria for this program. However, they will be allowed to set priorities and scoring criteria up to a maximum of 350 points. Scoring factors will be on Project Priorities, Merits of Project and Local Effort. Again, GCRPC staff will be happy discuss the 2003-2004 TCDP funding cycle with the City. Any questions regarding your current contract or about the 2003-2004 TCDP funding cycle should be directed to Rhonda Stastny, Director of Local Government Services at (361) 578-1587 orvia e-mail: rstastnv[a)gcroc.org. 711 CALHOUN COUNTY 2003-2004 TEXAS COMMUNITY DEVELOPMENT PROGRAM APPLICATION PROCESS (Tentative Schedule) July II, 2002 Information to Commissioner's Court for placement on July 25,2002 Court agenda to secure consultant and authorize Request for Proposal for engineering a services for the 2003-2004 Texas Community Development Program (TCDP). ,. Also, set 1 st public hearing. July 25,2002 Commissioner's Court Meeting to secure consultant and authorize Request for Proposal for engineering services for the 2003-2004 TCDP Program. July 25,2002 Fax 151 Public Hearing notice to The Port Lavaca Wave for publication on July 27, 2002. Letters mailed to appropriate interested agencies informing them of public hearing scheduled for August 5th per the citizen participation plan. Also, fax copy of request for proposal for engineering related services to The Port Lavaca Wave for publication on July 27, 2002 and mail out proposals to a minimum of five rums. Copy to County Courthouse for posting, July 27,2002 Published notice appears for the first public hearing and the Request for Proposals in The Port Lavaca Wave. July 31,2002 Infonnation to Commissioner's Court for placement on the August 8, 2002 Court agenda to hear a report on the public hearing and take any appropriate action on sponsorship of an application under the 2003-2004 Texas Conununity Development Program. August 5, 2002 Conduct 1 <t Public hearing. August 8, 2002 Commissioner's Court Meeting - Report on Public Hearing and take any appropriate action on sponsorship of an application under the 2003-2004 Texas Community Development Program. August 12 - 16, 2002 Group that will receive sponsorship will review Engineering Proposals and approve a resolution committing local match funds toward the project. e August 14, 2002 Infonnation to Commissioner's Court for placement on the August 22, 2002 Court agenda for selection of engineering frrm to provide engineering services related to the County's participation in the Texas Community Development Program. August 9 - 22, 2002 Secure survey information ifnecessary. August 22, 2002 Commissioner's Court meeting to select engineering firrn August 23 - September 12, 2002 Compile all information needed and package an application for the County. Consultant and engineer prepare application. September 4, 2002 Information to County for placement on Commissioner's Court agenda for September 12th to approve a resolution authorizing submission of a 2003-2004 TCDP application. September 12, 2002 Cormnissioners Court to approve resolution authorizing submission of a 2003- 2004 TCDP application. Appropriate signatures obtained for completion of the application once resolution is approved. Depending on the time frame involved with obtaining signatures, and fmalizing application, the application will be federal expressed or hand delivered to the Office of Rural Connnunity Affairs. September 12, 2002 Notice to be [orv.rarded to The Port Lavaca Wave, for publication on September 14th. Notice to include what project, monies, etc. that the CQunty will be applying for under the 2003-2004 TCDP program year. September 26, 2002 2003-2004 TCDP applications a must be received by the Office of Rural Community Affairs no later than 5 :00 p.rn. on September 26, 2002. e COUNTY EMPLOYEES' HEALTH INSURANCE-REPORT Mr. John Debler with GSM discussed Calhoun County Employee's health insurance and the options offered. He stated a rate increase on group insurance will be effective September 1, 2002. Our present policy expires on October 1, 2002. He submitted a list of plans. We currently have Choice 600 with Option 2. He is in the processing of obtaining quotes on Choices 800, 900 and 1100. 712 No action was taken by the Court. APPOINTMENT OF MEMBERS TO GOLDEN CRESCENT PLANNING COMMISSION GENERAL ASSEMBLY AND ASSEMBLY BOARD OF DIRECTORS REGIONAL GENERAL Rhonda G. Stastny, Director of Local Government Services of The Golden Crescent Regional Planning Commission, gave an overview of how the Board works. The Court appoints two General Assembly representatives, one will serve on the Board to represent Calhoun County, which meets once a month, the other will attend the yearly General Assembly. Both are voting members of the General Assembly. A Motion was made by Commissioner Balajka and seconded by Commissioner Floyd to designate Commissioner Balajka to serve on the Golden Crescent Regional Planning Commission Board of Directors, and Commissioner Galvan as the General Assembly Representative. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. e EXECUTIVE COMMITTEE President Julio Espinosa Councilman, Edna --President Rother Co nty Judge, Lavaca Co. 2nd Vice-President Bobby O'Neal Mayor, Gonzales 3rd Vlc.President Kenneth W. Finster Commissioner, Calhoun Co. Secretary-Treasurer Ramiro R. Rubio Alderman, GoUad Dlrector-at-Large Alex H. Davila Mayor, Port Lavaea Director-at-Large M,W. Harbus. Jr. Mayor, Yoakum Dlrector-st-large Robert A. Kubena Municipal Judge, Hallettsville Immediate Past President Helen R. Walker County Judge, Victoria Co. _TlVE DIRECTOR I. Kennedy GOLDEN CRESCENT REGIONAL PLANNING COMMISSION 568 Big Bend Drive * Post Office Box 2028 * Victoria, TX 77902 (361) 578-1587 * Fax (361) 578-8865 email:gcrpc@icsi.net web site:http/lwww.gcrpc.org/ Golden Crescent Economic Development District TO: Member Counties Golden Crescent Region RE: Appointments to the General Assembly and Board of Directors DATE: June 19,2002 Under the Golden Crescent Regional Planning Commission (GCRPC) By-laws it is time to designate your representatives to the Planning Commission. The appointments become effective September I, 2002. Each of you, as a member, is entitled to have two representatives to the General Assemblv. These representatives "shall be appointed by, and be a member of the Commissioners' Court". Further, each county is entitled to designate ~ of its General Assembly representatives to sit on the Board of Directors. Such designation may be in addition to officers elected at the annual meeting in August. IMPORTANT! The GCRPC By-laws state that the Board of Directors composition inciude compliance with Economic Development Administration (EDA) guidelines. The EDA guidelines require that minority representation be based on the percent of minority population for our region. Utilizing the 2000 Census figures, our Board should now have eleven (11) minority representatives. The GCRPC's Economic Development District status as weU as funding could be in jeopardy if we do not comply. We ask that you keep this in mind when selecting representatives to sit on the Board of Directors. Enclosed is a list of representatives from each respective county that are currently serving as members of the General Assembly and on the Board of Directors. The representatives will continue to serve until replaced. If you have any questions or need any additional information please contact myself or Rhonda Stastny at (361) 578-1587. ;~C7Y' . ( /il' ~ j/&}l,f;;) / ia~ck { le:.nedY (; Executiv Director - Enclosure Serving Calhoun, DeWitt, Goliad, Gonzales, Jackson, Lavaca and Victoria Counties Equal Opportunity I Affirmative Action Employer Printed (I1l Rer:ydtd Paper 713 GOLDEN CRESCENT REGIONAL PLANNING COMMISSION GENERAL ASSEMBLY & BOARD OF DIRECTORS REPRESENTATIVES [Board Member denoted with an asterisk (*)] MEMBER COUNTIES FY'02 e CALHOUN COUNTY Commissioner Roger Galvan Conunissioner Michael Balajka* DEWITT COUNTY Conunissioner Wallace Beck Commissioner Alfred Rangnow' GOLIAn COUNTY Commissioner Jeny Rodriguez Commissioner W. Wayne Key* GONZALES COUNTY Judge David Bird' Commissioner David Kuntschik .JACKSON COUNTX Commissioner Johnny Belicek ... Commissioner Miller Rutledge LA V ACA COUNTY e Commissioner Glen Blundell Commissioner Daniel Peters ' VJCTORlA COUNTY Commissioner Wayne D. Dierlam Commissioner Chris F. Rivera'" Y.M.CA. - REOUEST FOR SPACE IN MEMORIAL MEDICAL PLAZA Commissioner Floyd reported regarding the YM. C.A request for additional space at the Memorial Medical Plaza, Suzy Reedy provided their financial statement which indicated 90% of their funds are spent in Calhoun County and part of the 10% transferred out to the Y.M.C.A Association is spent back here. Regarding the YM.C.A's $SO,OOO a year lease from Memorial Medical Center, the County is not providing any of these funds. Commissioner Floyd had discussed the bond re-c1assification as a 50 I (c)3 with attorney Faust Bauerman with McCall Parkhurst. We have a limitation under the current bond. Increased footage used by non-medical businesses/persons will result in loss of our tax e.)( em r f status. The Plaza cannot take in private business or expand the YM.C.A To do so we A have to issue refunding bonds which is very involved and may end up with a higher .. interest rate but with tax exempt status. The issue not only includes the YM.C.A. but future use of the Plaza. A Motion was made by Commissioner Floyd and seconded by Commissioner Balajka to authorize himself to work with Ann Berger of First Southwest company to make a detelTIlination on specific bond options and costs thereof concerning re-issuance of bonds for 501(c)3 at Memorial Medical Plaza, for profit bonds issuance, and to approach the YM.C.A concerning their long term plans (see how the YM.C.A fits in or find them an alternate place). Commissioners Floyd, Balajka, Galvan, Finster and Judge Marshall all voted in favor. 71.4 e e e APPOINTMENT OF ELECTION JUDGES AND ALTERNATES FOR TERM AUGUST I, 2002 THROUGH JULY 31, 2003 Stephanie Smith, Elections Administrator, explained the process of selecting Election Judges and Alternates. A Motion was made by Commissioners Finster and seconded by Commissioner Floyd to appoint Election Judges and Alternate Judges for a one-year term as designated. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. ORDER OF APPOINTMENT FOR ELECTION JUDGES AND ALTERNATES The Commissioners' Court of Calhoun County do hereby appoint the following election presiding judges and alternate judges for a one year term to begin August 01, 2002 and end on July 31, 2003. Precinct Presiding Judge Alternate Judge See Attached List of Judges It is hereby directed that this order be filed with the clerk of this court and that a copy be given to the custodian of the election records for said county. The Elections Administrator is hereby instructed to send notice of appointment to each election judge of their appointment in accordance with Tex. Elec. Code. Ann. 32.009, (Vernon 1986). ,\\\\U?s :,....,...:. {'", .,' ,. '. (/ . ,~, ".~ ...-' . . : .. ~~t1{~ M County Commissioner, Pct. 2 ~0/~ County Commissioner, Pct. 4 -- 715 . ELECTION JUDGES AND ALTERNATE JUDGES e APPOINTED BY COMMISSIONERS' COURT FOR TERM 08/01/2002 - 07/31/2003 Presiding Judge Alternate Judge Pet. 1 Calhoun County Library Mary Louise Pina Fannie Sanchez 312 Half League Rd., Port Lavaca 1210 W. George St., Port Lavaca 361-552-4957 361-5S2-5959 Pct. 2 Old Roosevelt Elementary School Isabel Gossett George Crain POBox 191, Port Lavaca 10 II N. Ann St., Port Lavaca 361-552-2170 361-5S3-7120 Pet. 3 Old Roosevelt Elementary School Isabel Gossett George Crain POBox 191, Port Lavaca lOll N. Ann St., Port Lavaca 361-5S2-2170 361-553-7120 Pet. 4 The Carter Building Tammy Smalley Gloria Ochoa 2207 Vail Dr., Port Lavaca 2211 Jackson Dr., Port Lavaca e 361-552-4855 361-552-7241 Pet. 5 GBRA Office Pat Quint Rita Burke 429 LaLucia St., Port Lavaea 2106 Larry Dr., Port Lavaca 361-553-6492 361-552-2739 Pct.6 Pct. 1 Warehouse, Magnolia Bch. Maureen Webb Virginia Schubert 997 Margie Tewmey, Port Lavaca l6 Morris Ave., Port Lavaca 361-552-2192 361-552-3716 Pet. 7 Jackson Elementary School Annie Silva Donald Tyson 1509 Shofner Dr., Port Lavaca 1917 Shofner Dr., Port Lavaca 361-552-5785 361-5S2-4200 Pet. 8 Calhoun County Crthse. Annex. NOlTIla Garcia Sammy Lerma 507 Seashell Dr., Port Lavaca 315 S. Trinity St., Port Lavaca 361-551-2821 361-552-1287 Pet. 9 Travis Middle School JoAnn Crain Elisa Gonzalez e 1011 N. Ann St., Port Lavaca 703 N. San Antonio St., Port Lavaca 361-5S3-7120 361-552-2837 Pet. 10 Travis Middle School JoAnn Crain Elisa Gonzalez lOll N. Ann St., Port Lavaca 703 N. San Antonio St., Port Lavaca 361-553-7120 361-552-2837 716 Election Judges & Alternate Judges, pg. 2 of 3 Pet. II Salem Lutheran Church Shirley Tucker Cecelia Dolezal 361 Meadowview Ln., Port Lavaca 514 Travis St., Port Lavaca 361-552-S580 361-552-3403 Pct. 12 Knights of Columbus Hall e Ila Thigpen Teresa Gamez 396 Jacob Rd., Port Lavaca POBox 763, Port Lavaca 36 I -552-6821 361-5S2-2589 Pet. 13 Tex Sun Construction Ellie Garcia Anna Lopez POBox 1127, Port Lavaca 1200 S. Alcoa Dr. #53, Port Lavaca 361-552-5080 361-S53-6815 Pet. 14 Grace Episcopal Church Grace Sells Vickie Perez 3 West Mont, Port Lavaca 131 S. Abner St., Port Lavaca 361-S52-5889 361-5S2-9312 Pet. IS Senior Citizens Center John Rogers Dorothy Leonard 206 N. Commerce St., Port Lavaca 205 Suncrest Dr., Port Lavaca 361-552-9482 361-552-4980 Pet. 16 Bauer Community Center Tommie Corbell Earline Hamil ton 104 Spyglass Hill, Port Lavaca 142 Angel Rd., Port Lavaca 361-552-1815 361-552-6956 e Pet. 17 China Inn Rest./Banquet Room Margaret Hilscher Delia Delgado 506 Fairmont Dr., Port Lavaca 514 Travis St., Port Lavaca 361-552-3233 361-552-2595 Pet. 18 Point Comfort City Hall Sue Heffernan Marvin Hilscher POBox 584, Point Comfort 506 Fairmont Dr., Port Lavaca 361-987-2988 361-5S2-3233 Pet. 19 Olivia Community Center Capt. Norman Bouchard Mary R. Sheffield POBox 803, Port Lavaca 112 CSt., Port Lavaca 361-893-5524 361-893-5853 Pet. 20 Bauer Exhibit Building Mary Lois McMahan Ed Hunt POBox 2 I I, Port Lavaca 73 Schedler St., Port Lavaca 361-5S2-2171 361-552-0917 Pet. 21 Bauer Exhibit Building Mary Lois McMahan Ed Hunt POBox 211, Port Lavaca 73 Schedler St., Port Lavaca 361-552-2171 361-552-0917 e 717 Election Judges & Alternate Judges, pg. 3 of 3 Pet. 22 Hatch Bend Country Club Delores Haverland 670 Matson Rd., Port Lavaca 361-552-2231 Patsy Burns 1154 FM 2235, Port Lavaca 361-552-2669 e Pet. 23 WCID #1 Office Dorothy Polasek RRI Box 74, Tivoli 361-286-3215 Emma B. Clay 2684 Farik Rd., Port Lavaca 361-552-3433 Pct. 24 Seadrift City Hall Betty Searcy POBox 757, Seadrift 361-785-2113 Karen Helms POBox 86, Seadrift 361-785-5751 Pet. 25 Port O'Connor Fire Station Claudine Covarrubias POBox 827, Port O'Connor 361-983-2803 Sherry Lambright POBox 175, Port O'Connor 361-983-2236 HOUSING OF INMATES WITH JEFFERSON COUNTY This agenda item was withdrawn; Sheriff Browning said the distance was too great. e GENERAL DISCUSSION - CODE ENFORCEMENT OFFICER POSITION Carolyn Adrian spoke on the need for a full time Code Enforcement Officer and asked the Court to review the report of the Rural Development Committee again and consider funding for this position in the budget. APPROVAL OF MINUTES A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to approve the Minutes of April II, May 23 (2), May 28, and June 3, 2002 with noted correction of the name of Mr. Spurgeon in the appropriate Minutes. (Minutes of June 3, 2002, Vol. 25, pg. 440) Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. Arlene N. Marshall County Judge H. Floyd Commissioner, Pct. 3 Roger C. Galvan Commissioner, Pc!. Kenneth W. Finster Commissioner, Pct. 4 e Michael J. Balajka Commissioner, Pet. 2 Shirley Foester Deputy County Clerk CALHOUN COUNTY SAFETY - REPORT This agenda item was passed as Ms Ethel Jecker was unable to attend. 71.8 HEALTH DEPARTMENT APPLICATIONS SERVICES TWO ANNUAL GRANT A Motion was made by Commissioner Finster and seconded by Commissioner Galvan to authorize the County Judge to execute two annual grant applications for Health Department services. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. e m TDR Texas Department of Health Eduardo 1. Sanchez, M.D., M.P.H. Commissioner of Health 1100 West 49th Street Austin, Texas 78756.} 299 Gary R. Bego Chief Operating Officer htm:/lwww.tdh.stale.Lr.us 1-888-963.7111 Charles E. Bell. M.D. Executive Deputy Commissioner June 27, 2002 BAlN C CATES MD DIRECTOR CALHOUN COUNTY HEALTH DEPARTMENT 117 WASH ST PORT LA V ACA, TX 77979-29]2 TDH Document: 7460019239 2003 Dear DOCTOR CATES: _closed are two copies of the above referenced contract, signed by Tex:as Department of Health (TDH). Please review the ntracUAttachment(s), sign both copies and return one copy to this division as soon as possible. Changes made to any ortion of the contract documents are considered a counter-offer and are not valid without TDH written concurrence. The General Provisions contain information that is applicable to all TDH contracts. If your contract is a renewal of prior fiscal year activities, or if new Attachments are being added to a current contract, please review the General Provisions thoroughly as they may have changed. TDH has a new policy applicable to contracts in which TDH is the Receiving Agency. The policy enforces non-payment of requests for reimbursements submitted/postmarked more than 90 days after the end of the contract Attachment term. Exceptions to the policy for specific circumstances are allowable. Additional information is available on the TDH website at htto:/fwww.tdh.state.lx.us. PLEASE NOTE: Return one copy of the contract to Grants Management Division, Attention: Contract Development Section. Contracts returned to any other addressee may result in contract delays. A pre~addressed return envelope is enclosed/or your convenience. Please reference the document and attachment numbers in all future correspondence. If you have questions, please contact Tess Peterson at 512/458-7470. Sincerely, ;{ ~ j)Lt.-~ Melanie A. Doyle, Director ~ Grants Management Division ) aD:syb _closures An Equal Employment Opportunity Employer 719 e Re('l-NED 1.~V_.\J _ JI.'I "".,c" J._ L:~ ,:.\,;\.i.~ Arlene N. !\il;!.rs;'Jlj C81hcun jurjqt; Eduardo J. Sanchez, M.D., M.P.H. Commissioner of Health 1100 West 49ili Street Austin, Texas 78756-3199 Gaty R. Bego Chief Operating Officer htto://www.tdh.state.lX.us 1-888-963-7111 Charles E. Bell. M.D. Executive Deputy Commissioner Date: July 1, 2002 The Honorable Arlene N. Marshall Calhoun County Judge Calhoun County Health Department 117 West Ash Street Port Lavaca, TX 77979 e Dear Judge Marshall: Weare pleased to inform you that your organization has been approved to receive funding from the Texas Department of Health for the period September I, 2002 through August 31, 2003. Associate Commissioner for Family Health CACFH) will fund applications submitted for some or all of the following population-based and infrastructure-building public health functions of: 1) preventive and personal health services for entire maternal and child health populations and 2) developing, improving and maintaining integrated health services systems. Fee for Services the provision of prenatal care, preventive and primary child health care, dental and dysplasia services and family planning services for ACFH eligible individuals. Primary Health Care comprehensive health care to eligible low-income individuals as authorized under the Texas Primary Health Care Services Act. Our preliminary determination of the award amount is: . Title V Pop Based $N/ A, MCH FFS $S,8S4.00, FP FFS $30,437.00, PRe SN/A. e All Equal Employment Opportunity Employer 7Z0 e e e Judge Marshall Page 2 July I, 2002 The official award document is a contract that contains terms and conditions including program and financial requirements and a budget based upon budget submitted with your RFP application; it will incorporate, by reference, the RFP and your agency's response as agreed to by both parties. The contractual agreement is not legally binding until signed by authorized representatives of both parties. This notification letter does not authorize your agency to expend funds, which will be awarded under the contract. Only allowable expenditures incurred during the term specified in the contract are reimbursable. If you have any questions, please feel free to call Teena Edwards at (512) 458-7771. Sincerely, ~Q ~a~ Teena Edwards DrPR, RN Program Manager PRe/Title V FFS and PB Programs An Equal Employment Opportunity Employer 721 m TDH 1Sl<A<-..O_tpHtAl.lII e Medical Privacy Bulletin June 2002 Even though health care providers have always been very protective of confidential health care information, new laws require that providers review their current practices and make certain changes to accommodate new consumer rights. The Health Insurance Portability and Accountability Act (HIPAA) Privacy Regulations are federal laws that govern the use and disclosure of confidential health information. These regulations apply only to those entities defined in the regulations as "covered entities." Covered entities under HIP AA are group and individual health care plans, clearinghouses, and providers who transmit health information electronically. Health care providers who do not conduct any electronic transactions for which a standard has been adopted in the federal electronic transaction regulations are not covered entities under HIP AA. The compliance deadline for HIPAA privacy regulations is April 14, 2003. A Texas law-Texas Health and Safety Code, Chapter 181-greatiy expands the list of entities that will be affected by the HIP AA privacy regulations. This law applies most of the HIP AA privacy regulations to "any person who comes into possession of protected health infolTI1ation." Most TDH contractors are "covered entities" under this Texas law, and therefore have an independent duty to comply with the HIP AA privacy regulations. The compliance deadline for Chapter 181 is September I, 2003. e Both HIP AA and Chapter 181 were written to place limitations and restrictions on the ways that health care information is used and disclosed. They strengthen the rights of consumers to control their own health information by giving them certain rights, including the rights to: . Receive notice about the ways that their confidential health information may be used or disclosed, . Review or receive a coov of their health care records, . Ask to change their records if there is a mistake, . Ask to restrict the uses and disclosures of their health information, . Grant or withdraw oermission for their health information to be used or disclosed, and . Comolain if they are unhappy about any uses or disclosures. TDH is taking steps to make sure that it complies with these new privacy laws. TDH does not have any enforcement authority under either HIPAA or Chapter 181. TDH cannot provide operational guidance or legal interpretations of these laws to other persons or entities that will be required to comply with these laws. TDH will also not amend its contracts, ~each of its contractors has a duty to insure its own compliance with these laws, independent of its duties to .TDH through contract. For more information about the privacy requirements in HIPAA or Chapter 181, providers may want to contact professional organizations or associations to which they belong, or visit the following Web sites: U.S. Department of Health and Human htto:/ /www.hhs.gov/ocrlhioaalindex.html Services Texas Health and Human Services htto://www.hhsc.state. tx. us/ND 1S/ND 1ST askF orce.html Commission Texas Legislature Online httn:J/www.canitol.state.tx.us/statuteslhe/heOOI8100toc.htrul e To learn more about the steps that TDH is taking to comply with the IDP AA privacy reqnirements, contact John Scott, TDH mP AA Privacy Officer, by phone at 512/458-7111, x6170, or e-mail at iohn.scott(ll)tdh.state.tx. us. 7ZZ t) CONTRACT FOR PUBLIC HEALTH SERVICES Contract Issued by: TEXAS DEPARTMENT OF HEALTH EIVING AGENCY) 1100 WEST 49TI1 STREET AUSTIN, TEXAS 78756-3199 TDH DOCUMENT NO. 7460019239 2003 sa Legal Authority to Contract: Chapters 12 and 121. Health and Safety Code. Venue: The provisions of this Contract shall be interpreted in accordance with Texas law. Venue for any court disputes shall be in Travis County, Texas. PERFORMING AGENCY NAME: CALHOUN COUNTY HEALTH DEPARTMENT MAILING ADDRESS: 117 WEST ASH PORTLAVACA TX 77979-2912 STREET ADDRESS: 117WESTASH PORTLAVACA TX 77979-2912 NAME OF AUTHORIZED CONTRACTING ENTITY: CALHOUN COUNTY (If differcnl from PERFORMING AGENCY) PAYEE DATA (11 not the same as PERFORMING AGENCY or AUTHORIZED CONTRACTING ENTITY; must be on file with the Texas State Comptroller's Office.): NAME: CALHOUN COUNTY TREASURER ADDRESS: COURTHOUSE ANNEX PORTLAVACA TX 77979-4210 (City. Slate. Zip) of Texas Vendor Identification No. (14 digits) 19239004 PA YEE AGENCY Fiscal Year Ending Monlh: December E BUSINESS INFORMATION FOR STATISTICAL REPORTING: Please check the calegories thaI apply to your business. Small Business - A corporation. sole proprietorship, or other legal entity fonned for the purpose of making a profit which is independently owned and operated and has fewer than 100 employees or has less than $1.000.000 in annual gross receipts. Historically Underutilized Business (HUB) . A corporation. sole proprietorship. or joint venture fanned for the purpose of making a profit in which at least 51 % of all classes of the shares of stock or other equitable securities are owned by one or more persons who have been historically underutilized (socially disadvantaged) because of their identification as members of certain groups: Black American. Hispanic American. Asian Pacific American. Native American. and Women. The HUB must be certified by General Services Commission or another entity. For Profit Organization SUMMAR Y OF CONTRACT DOCUMENTATION: COVER PAGE I . Receiving and Perfonning Agency Data COVER PAGE 2 - Details of Altachment(s) COVER PAGE 3 - Authorized Signatures GENERAL PROVISIONS - 1112001 A 1T ACHMENT(S) EXHIBITS, IF APPLICABLE I. Cover Page I 723 DETAILS OF ATTACHMENTS e AUf TDH Term Financial Assistance Direct Total Amount Amd Program Assistance (TDH Share) No. 10 Begin End Source of Amount Funds. 01 ACFHlFEE-FP 09/0 1I02 08/31/03 State 30,437.00 0.00 30.437.00 02 ACFHlFEE 09/0 1I02 08/31/03 State 93.994 5,854.00 0.00 5,854.00 TDH Document No.7460019239 2003 Totals $ 36,29 \.00 $ 0.00 $ 36.29 \.00 'Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable. REFER TO BUDGET SECTION OF ANY ZERO AMOUNT ATI ACHMENT FOR DETAILS. e e Cover Page 2 "'24 . I . EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN. eHOUN COUNTY Authorized Contracting Entity (type above if different from PERFORMING AGENCY) for and in behalf of: PERFORMING AGENCY NAME: CALHOUN COUNTY HEALTH DEPARTMENT Date: By: (Signature of person authorized to sign contracts) (Name and Title) RECOMMENDED: . e ~--s-e~~-iJ_ (PERFORMING AGENCY Director, ~f different from person authorized to sign contract) RECEIVING AGENCY NAME: TEXAS DEPARTMENT OF HEALTH -'(J 11ft I (J 'r' 7' '/ /Il'fA ''.L~"" (),~ (Signature of person authorized lo'~ign contracts) By: Melanie A. Doyle, Director Grants Mana~ement Division (Name and Title) Date: b/~S/Dd- I { TDH Document No: 74600192392003 Cover Page 3 725 e DOCUMENT NO. 7460019239-2003 ATIACHMENT NO. 01 PERFORMING AGENCY: CALHOUN COUNTY HEALTH DEPARTMENT RECEIVING AGENCY PROGRAM: ASSOCIATE COMMISSIONER FOR FAMILY HEALTH TERM: September 0 I, 2002 THR U: August 31. 2003 SECTION 1. SCOPE OF WORK: PERFORMING AGENCY shall provide or assure the provision of family planning services for Title V eligible clients. PERFORMING AGENCY shall provide services approved in the PERFORMING AGENCY'S application or shall have an established referral relationship with a qualified provider of each approved service, which it does not provide. PERFORMING AGENCY shall comply with all applicable federal and state laws, rules, regulations, standards and guidelines in effect on the beginning date of this contract Attachment unless amended. The following documents are incorporated by reference and made a part of this contract Attachment. These include: e . RECEIVING AGENCY Title V FY D3 Continuation Request for Proposal (RFP); . PERFORMING AGENCY FY 03 Continuation Application and any revisions; . RECEIVING AGENCY Family & Community Health Services Grants FY 02 Competitive Request for Proposals (RFP); . PERFORMING AGENCY FY 02 Competitive Application and any revisions: . Title V Policy and Procedures Manual, revised for FY 02; . RECEIVING AGENCY Family Planning Standards and Rules, 25 T AC Chapter 56: . American College of Obstetricians and Gynecologists (ACOG) 1999 Compendium, December 31, 1998, Copyright 1999; ACOG Guidelines for Women's Health Care, Copyright 1996: ACOG Guidelines for Perinatal Care, 4th Edition, Copyright August, 1997; . Sterilization, 42 CFR Part 50, Subpart B; . Fees for Clinical Health Services, 25 TAC S 1.91; and, . RECEIVING AGENCY'S Client Services Standards for Public Health and Community Clinics, revised June 1997. Within thirty (30) days of receipt of an amended standard(s) or guideline(s), PERFORMING AGENCY shall inform RECEIVING AGENCY Program, in writing, if it shall not continue performance under this Attachment in compliance with the amended standard(s) or guideline(s). RECEIVING AGENCY may terminate the Attachment immediately or within a reasonable period of time as determined by RECEIVING AGENCY. e RECEIVING AGENCY'S Public Health Regional Director, as coordinator of regional services, will assist RECEIVING AGENCY staff in providing direction to PERFORMING AGENCY. ATTACHMENT - Page I 726 e e e RECEIVING AGENCY personnel may, from time to time, provide technical assistance and training to PERFORMING AGENCY. PERFORMING AGENCY shall cooperate with RECEIVING AGENCY staff to attain the goals of unified community health assessment, policy development, coordinated services, and quality assurance and to prevent unnecessary duplication of services. PERFORMANCE MEASURES The following performance measure(s) will be used to assess, in part, the PERFORMING AGENCY'S effectiveness in providing the services described in this contract Attachment, without waiving the enforceability of any of the other terms of the contract. At least 25% of the total amount of this Attachment shall be for services provided to Title V eligible individuals through twenty-one (21) years of age by PERFORMING AGENCY. PERFORMING AGENCY shall provide services to clients who receive services in the following county(ies )/area: Calhoun. SECTION II. SPECIAL PROVISIONS: General Provisions, Terms and Conditions of Payment Article, is revised to include: PERFORMING AGENCY'S contract amount under this Attachment is a ceiling against which it may bill, on a fee-for-service basis, for the provision of allowable family planning services to Title V eligible clients. Only allowable services provided to Title V eligible clients may be billed against this ceiling. The current schedule of allowable services and rates, as well as Title V eligibility requirements, may be modified at the sole discretion of RECEIVING AGENCY with thirty (30) days written notice to PERFORMING AGENCY. The notice will provide PERFORMING AGENCY with an opportunity to terminate this Attachment should the modification include a reduction in rates. PERFORMING AGENCY shall have thirty (30) days from receipt of this notice to exercise the option for termination. If the PERFORMING AGENCY does not exercise the option during the thirty (30) day time period, PERFORMING AGENCY shall be deemed to have wai ved the option. BILLING REQUIREMENTS PERFORMING AGENCY shall bill RECEIVING AGENCY for allowable services provided to Title V eligible clients. Requests for payment shall be submitted to National Heritage Insurance Company (NHIC) in a manner compatible with the Compass 21 billing system by the 120th day after the date on which services were provided or the date of any third party insurance Explanation of Benefits form. Appeals must be submitted within 180 days of rejection, and all requests for payment shall be submitted within 90 days of the end of the Attachment term. Claims shall be submitted using an approved claim format which follows the RECEIVING AGENCY Family Planning Division ATTACHMENT - Page 2 727 e billing specifications which may be obtained from RECEIVING AGENCY Family Planning Division. BILLING ACTIVITY RECEIVING AGENCY shall distribute funds in a way that will maximize the delivery of authorized services to eligible clients. RECEIVING AGENCY will monitor PERFORMING AGENCY'S billing activity. If utilization is below that projected in PERFORMING AGENCY'S Contract ceiling amount, shown in SECTION III. BUDGET, PERFORMING AGENCY'S ceiling may be subject to a decrease for the remainder of the contract Attachment period. PERFORMING AGENCY may be Subject to COntract ceiling amount decreases if PERFORMING AGENCY'S billing activity is less than projected. RECEIVING AGENCY may pay for additional services as specified in this Attachment if provided by PERFORMING AGENCY dUring the term of this Attachment (but not otherwise paid during the term of this Attachment) if is in the best interest of the State and the RECEIVING AGENCY Program to do so, and funds are available. If PERFORMING AGENCY exceeds the ceiling amOunt of the Attachment, PERFORMlNG AGENCY shall continue to bill RECEIVING AGENCY for the services provided. RECEIVING AGENCY may pay for these additional services if funds become available at a later date. e EUGIBILITY All individuals considered for possible Title V eligibility must be screened for potential Medicaid and/or CHIP eligibility using a TDH or Title V Program approved screening tool as updated in the spring of each year when the federal poverty level is revised. CO-PAY PERFORMING AGENCY may, except PERFORMlNG AGENCIES that are Local Health Departments, assess a Co-pay from clients provided seIYices by RECEIVING AGENCY under this Attachment if the co-pay is assessed according to the established fee schedule adjusted for family size and income as published in the Title V Policy and Procedures Manual. A CO-payment assessment may not exceed 25% of the amount RECEIVING AGENCY pay PERFORMING AGENCY for the provision of a given service. A co-pay shall not be assessed from such clients if their family income at or below 100% of the most recently defined federal poverty level. A client shall not be denied services due to inability to pay. Local Health Departments shall comply with RECEIVlNG AGENCY fee Collection policies detailed in 25 TAC ~ 1.91. e General Provisions, Program Income Article, is revised to include: All revenues directly generated by a Contract Attachment(s) supported activity or earned only as a result of the Attachment(s) during the term of the Attachment(s) are considered ATTACHMENT _ Page 3 728 e e e program income. PERFORMING AGENCY shall identify and report all program income annually. Program Income may be retained by PERFORMING AGENCY so long as it is used to provide services specified in the scope of work detailed in this Attachment. This shall be demonstrated only by submission of acceptable family planning claims for services provided to Title V eligible clients which exceeds PERFORMING AGENCY'S Attachment amount by the total program income amount. General Provisions, Reports Article, is revised to include: PERFORMING AGENCY shall submit: . Other reports as deemed necessary by RECEIVING AGENCY upon reasonable notice to PERFORMING AGENCY. In addition to the site visits authorized by the Inspections Article of the General Provisions, PERFORMING AGENCY shall allow RECEIVING AGENCY to conduct on-site quality assurance reviews as deemed necessary by RECEIVING AGENCY. Unsatisfactory review findings may result in implementation of General Provisions, Sanctions Article. PERFORMING AGENCY certifies that neither the PERFORMING AGENCY nor any individual who has a direct or indirect ownership or controlling interest of 5% or more of the PERFORMING AGENCY nor any PERFORMING AGENCY officer, director, agent or managing employee (e.g. general manager, business manager, administrator, director, or like individual who exercises operational or managerial control over PERFORMING AGENCY or who directly or indirectly conducts the day-to-day business of the PERFORMING AGENCY), is an entity or individual who: . Has been convicted of any offense under 42 U.S.C. ~ 1320a-7(b)(1)-(3); . Has had a civil monetary penalty assessed under 42 U.S.c. ~ 1320a and/or 42 U.S.C. ~ 1320a-8; or . Has been excluded from participation in a program under 42 U.S.c. ~ 1395 el seq.; or under a State health care program. If the foregoing statement is not true, PERFORMING AGENCY shall submit a disclosure/ownership form to RECEIVING AGENCY. PERFORMING AGENCY shall immediately notify the RECEIVING AGENCY in writing, in the event that the foregoing statement changes during the term of this Attachment. A false statement regarding PERFORMING AGENCY'S status will be treated as a material misrepresentation. PHARMACY A IT ACHMENT - Page 4 729 If PERFORMING AGENCY is dispensing and/or providing prescribed medications. e.g., birth control pills, antibiotics. etc., on site, it shall have, at a minimum, a Class D pharmacy license as provided by the Texas Pharmacy Act, Occupations Code, Chapter 560, or shall dispense and/or provide such medications in compliance with other pharmacy statutes with prior approval from RECEIVING AGENCY. STERILIZATION PERFORMING AGENCY shall comply with all federal regulations applying to sterilization procedures. Prior to receiving a sterilization, a client shall sign a copy of the U.S. Department of Health and Human Services (DHHS) sterilization consent form. The original of this form, with all required signatures (including the physician's), shall be kept in the client's medical records. SECTION III. BUDGET: PERFORMING AGENCY shall adhere to the current schedule of allowable services and rates as referenced in SECTION II. SPECIAL PROVISIONS, as amended and approved by the RECEIVING AGENCY. Total payments will not exceed $30,437.00. A IT ACHMENT - Page 5 730 e e e e e e DOCUMENT NO. 7460019239-2003 ATIACHMENT NO. 02 PERFORMING AGENCY: CALHOUN COUNTY HEALTH DEPARTMENT RECEIVING AGENCY PROGRAM: ASSOCIATE COMMISSIONER FOR FAMILY HEALTH TERM: September 0 I, 2002 THR U: August 31, 2003 SECTION 1. SCOPE OF WORK: PERFORMING AGENCY shall provide or assure the provision of prenatal, preventive, and primary child health, genetics, dysplasia, and dental services (for children and adolescents) for Title V eligible clients. PERFORMING AGENCY shall provide services approved in the PERFORMING AGENCY'S application or shall have an established referral relationship with a qualified provider of each approved service, which it does not provide. PERFORMING AGENCY shall comply with all applicable federal and state laws, rules, regulations, standards and guidelines in effect on the beginning date of this contract Attachment unless amended. The following documents are incorporated by reference and made a part of this contract Attachment. These include: . RECEIVING AGENCY Title V FY 03 Continuation Request for Proposal (RFP); . PERFORMING AGENCY FY 03 Continuation Application and any revisions; · RECEIVING AGENCY Family & Community Health Services Grants FY 02 Competitive Request for Proposal (RFP); . PERFORMING AGENCY FY 02 Competitive Application and any revisions; . Title V Policy and Procedures Manual, revised for FY 02; · Prenatal and Child Health standards and rules, Social Security Act, 42 USC 704-705; . Case Management standards and guidelines, 25 T AC 9 37.84; . American College of Obstetricians and Gynecologists (ACOG) 1999 Compendium, December 31, 1998, Copyright 1999; ACOG Guidelines for Women's Health Care, Copyright 1996; ACOG Guidelines for Perinatal Care, 4th Edition, Copyright August, 1997; . American Academy of Pediatrics (AAP) Bright Futures: Guidelines for Health Supervision of Infants, Children and Adolescents (National Center for Education in Maternal and Child Health, 1994); Guidelines for Adolescent Preventive Services (GAPS) (American Medical Association, 1995); Guidelines for Health Supervision III (American Academy of Pediatrics, 1997); . American Dental Association, Regulatory Compliance Manual, 1992; . Fees for Clinical Health Services, 25 T AC 9 1.91; and, · RECEIVING AGENCY'S Client Services Standards for Public Health and Community Clinics, revised June 1997. A IT ACHMENT - Page 1 731' e Within thirty (30) days of receipt of an amended standard(s) or guideline(s), PERFORMING AGENCY shall inform RECEIVING AGENCY Program, in writing, if it shall not continue performance under this Attachment in compliance with the amended standard(s) or guideline(s). RECEIVING AGENCY may terminate the Attachment immediately or within a reasonable period of time as determined by RECEIVING AGENCY. RECEIVING AGENCY'S Public Health Regional Director, as coordinator of regional services, will assist RECEIVING AGENCY staff in providing direction to PERFORMING AGENCY. RECEIVING AGENCY personnel may, from time to time, provide technical assistance and training to PERFORMING AGENCY. PERFORMING AGENCY shall cooperate with RECEIVING AGENCY staff to attain the goals of unified community health assessment, policy development, coordinated services, and quality assurance and to prevent unnecessary duplication of services. PERFORMANCE MEASURES The following performance measure(s) will be used to assess, in part, the PERFORMING AGENCY'S effectiveness in providing the services described in this contract Attachment, without waiving the enforceability of any of the other terms of the contract. e At least 25% of the total amount of this Attachment shall be for services provided to Title V eligible individuals ages one (I) through twenty-one (21) by PERFORMING AGENCY. PERFORMING AGENCY shall provide services to clients who receive services in the following countyCies)/area: Calhoun. SECTION II. SPECIAL PROVISIONS: General Provisions, Terms and Conditions of Payment Article, is revised to include: PERFORMING AGENCY'S contract amount under this Attachment is a ceiling against which it may bill, on a fee-for-service basis, for the provision of allowable services to Title V eligible clients. Only allowable services provided to Title V eligible clients may be billed against this ceiling. The current schedule of allowable services and rates, as well as Title V eligibility requirements, may be modified at the sole discretion of RECEIVING AGENCY with thirty (30) days written notice to PERFORMING AGENCY. The notice will provide PERFORMING AGENCY with an opportunity to terminate this Attachment should the modification include a reduction in rates. PERFORMING AGENCY shall have thirty (30) days from receipt of this notice to exercise the option for termination. If the PERFORMING AGENCY does not exercise the option during the thirty (30) day time period, PERFORMING AGENCY shall be deemed to have waived the option. A Request for "Advance or Reimbursement", Form 270 (TOH Form GC-IO), is due no later than ninety (90) days after the end of the Attachment term. This report shall be marked "Fi nal". e BILLING REQUIREMENTS A IT ACHMENT - Page 2 '732 e e e PERFORMING AGENCY shall bill RECEIVING AGENCY on a monthly basis for allowable services provided to Title V eligible clients. Bills for all allowable services shall be submitted as aggregate activity reports with a TDH voucher and shall not refer to or identify individual clients. PERFORMING AGENCY shall bill within thirty (30) days of the provision of services or within sixty (60) days in cases of potentially Medicaid eligible individuals who are denied eligibility by the Texas Department of Human Services. All bills shall be submitted within ninety (90) days of the end of the Attachment term. If PERFORMING AGENCY submits supplemental vouchers, each voucher shall be limited to billings for one month. In billing RECEIVING AGENCY, PERFORMING AGENCY shall certify that all billed services have been provided only to individuals who have been determined to be eligible for Title V services. RECEIVING AGENCY will pay PERFORMING AGENCY for all acceptable vouchers submitted up to PERFORMING AGENCY'S contract ceiling amount. Billing vouchers submitted outside of the time frames indicated above shall be subject to disallowance. BILLING ACTIVITY RECEIVING AGENCY shall distribute funds in a way that will maximize the delivery of authorized services to eligible. clients. RECEIVING AGENCY will monitor PERFORMING AGENCY'S billing activity. If utilization is below that projected in PERFORMING AGENCY'S contract ceiling amount, shown in SECTION III. BUDGET, PERFORMING AGENCY'S ceiling may be subject to a decrease for the remainder of the contract Attachment period. PERFORMING AGENCY may be subject to contract ceiling amount decreases if PERFORMING AGENCY'S billing activity is less than projected. RECEIVING AGENCY may pay for additional services as specified in this Attachment if provided by PERFORMING AGENCY during the term of this Attachment (but not otherwise paid during the term of this Attachment) if is in the best interest of the State and the RECEIVING AGENCY Program to do so, and funds are available. If PERFORMING AGENCY exceeds the ceiling amount of the Attachment, PERFORMING AGENCY shall continue to bill RECEIVING AGENCY for the services provided. RECEIVING AGENCY may pay for these additional services if funds become available at a later date. ELIGIBILITY All individuals considered for possible Title V eligibility must be screened for potential Medicaid and/or CHIP eligibility using a TDH or Title V Program approved screening tool as updated in the spring of each year when the federal poverty level is revised. CO-PA Y A IT ACHMENT - Page 3 733 e PERFORMING AGENCY may, except PERFORMING AGENCIES that are Local Health Departments, assess a co-pay from clients provided services by RECEIVING AGENCY under this Attachment if the co-pay is assessed according to the established fee schedule adjusted for family size and income as published in the Title V Policy and Procedures Manual. A co-pay shall not be assessed from such clients if their family income at or below 100% of the most recently defined federal poverty level. A co-pay assessment may not exceed 25% of the amount RECEIVING AGENCY pays PERFORMING AGENCY for the provision of a given service. A client shall not be denied services due to inability to pay. Local Health Departments shall comply with RECEIVING AGENCY fee collection policies detailed in 25 TAC ~ 1.91. General Provisions, Program Income Article, is revised to include: All revenues directly generated by a Contract Attachment(s) supported activity or earned only as a result of the Attachment(s) during the tenn of the Attachment(s) are considered program income. PERFORMING AGENCY shall identify and report all program income annually. Program Income may be retained by PERFORMING AGENCY so long as it is used to provide services specified in the scope of work detailed in this Attachment. This shall be demonstrated only by submission of acceptable billing vouchers for services provided to Title V eligible clients which exceeds PERFORMING AGENCY'S Attachment amount by the total program income amount. e General Provisions, Reports Article, is revised to include: PERFORMING AGENCY shall submit: · Title V MCH Monthly Aggregate Activity Report, in conjunction with each monthly billing voucher. Each report shall detail the total unduplicated number of clients seen for the first time within a service category type during the contract period by age, and racelethnicity, and the number of service visits provided during the preceding month. Billing vouchers will not be processed for payment by RECEIVING AGENCY unless accompanied by a complete corresponding client activity report; . An annual summary of all such data the month following the end of the Attachment tenn; and, · Other reports as deemed necessary by RECEIVING AGENCY upon reasonable notice to PERFORMING AGENCY. e In addition to the site visits authorized by the Inspections Article of the General Provisions, PERFORMING AGENCY shall allow RECEIVING AGENCY to conduct on-site quality assurance reviews as deemed necessary by RECEIVING AGENCY. Unsatisfactory review findings may result in implementation of General Provisions. Sanctions Article. A IT ACHMENT - Page 4 734 e e e PERFORMING AGENCY certifies that neither the PERFORMING AGENCY nor any individual who has a direct or indirect ownership or controlling interest of 5% or more of the PERFORMING AGENCY nor any PERFORMING AGENCY officer, director, agent or managing employee (e.g. general manager, business manager, administrator, director, or like individual who exercises operational or managerial control over PERFORMING AGENCY or who directly or indirectly conducts the day-to-day business of the PERFORMING AGENCY), is an entity or individual who: . Has been convicted of any offense under 42 U.S.c. S 1320a-7(b)(1)-(3); . Has had a civil monetary penalty assessed under 42 U.S.C. S 1320a and/or 42 U.S.C. S 1320a-8; or . Has been excluded from participation in a program under 42 U.S.c. S 1395 et seq.; or under a State health Care program. If the foregoing statement is not true, PERFORMING AGENCY shall submit a disclosure/ownership form to RECEIVING AGENCY. PERFORMING AGENCY shall immediately notify the RECEIVING AGENCY in writing, in the event that the foregoing statement changes during the term of this Attachment. A false statement regarding PERFORMING AGENCY'S status will be treated as a material misrepresentation. PHARMACY If PERFORMING AGENCY is dispensing and/or providing prescribed medications, e.g., birth control pills, antibiotics, etc., on site, it shall have, at a minimum, a Class D pharmacy license as provided by the Texas Pharmacy Act, Occupations Code, Chapter 560, or shall dispense and/or provide such medications in compliance with other ph=acy statutes with prior approval from RECEIVING AGENCY. SEcrION III. BUDGET: PERFORMING AGENCY shall adhere to the current schedule of allowable services and rates as referenced in SEcrION II. SPECIAL PROVISIONS, as amended and approved by the RECEIVING AGENCY. Total payments will not exceed $5,854.00. A IT ACHMENT - Page 5 735 Ii?) TDH Texas Department of Health e Eduardo J. Sanchez. M.D., M.P.H. Commissioner of Health 1100 West 49th Street Austin, Texas 78756-3199 Gary R. Bego Chief Operating Officer httIJ:/lwww.tdhstate.tx.us 1-888-963-7111 Charles E. Bell. M.D. Executive Deputy Commissioner June 27. 2002 BAlNCCATESMD DIRECTOR CALHOUN COUNTY HEALTH DEPARTMENT 117 WASH ST PORTLAVACA. TX 77979-2912 TDH Document: 7460019239A 2003 Dear DOCTOR CATES: Enclosed are two copies of the above referenced contract, signed by Texas Department of Health (TDH). Please review the contractlAttachment(s). sign both copies and return one copy to this division as soon as possible. Changes made to any a portion of the contract documents are considered a counter-offer and are not valid without TDH written concurrence. .. The General Provisions contain information that is applicable to all TDH contracts. If your contract is a renewal of prior fiscal year activities, or if new Attachments are being added to a current contract, please review the General Provisions thoroughly as they may have changed. The provisions of this contract require submittal of quarterly financial reports no later than 30 days after the end of the first three quarters and a final report no later than 90 days after the end of the contract term. Attached are preprinted Financial Status Reports (FSR 269a) for the entire term of your contract. prease forward the FSR forms to the person in your agency responsible for completion of financial reports. If this is a contract amendment, FSRs are provided only for the remaining term of the contract. These reports are required regardless of whether or not expenses are incurred. TDH has a new policy applicable to contracts in which TDH is the Receiving Agency. The policy enforces non-payment of requests for reimbursements submitted/postmarked more than 90 days after the end of the contract Attachment term. Exceptions to the policy for specific circumstances are allowable. Additional information is available on the TDH website at httpjlwww.tdh.state.lx.us. PLEASE NOTE: Return one copy of the contract to Grants Management Division, Attention: Contract Development Section. Contracts returned to any other addressee may result in contract delays. A pre-addressed return envelope is enclosed for your convenience. Please reference the document and attachment numbers in all future correspondence. If you have questions, please contact Tess Peterson at 512/458-7470. Sincerely, ~~~~ Melanie A. Doyle, Director Grants Management Division e ~ MD:syb Enclosures An Equal Employment Opportunity Employer 736 f) CONTRACT FOR PUBLIC HEALTH SERVICES tract Issued by: TEXAS DEPARTMENT OF HEALTH EIVING AGENCY) 1100 WEST 49111 STREET AUSTIN, TEXAS 78756-3199 TDH DOCUMENT NO. 7460019239A2003 SC Legal Authority to Contract: Chapters 12 and 121. Health and Safety Code. Venue: The provisions of this Contract shall be interpreted in accordance with Texas law. Venue for any court disputes shall be in Travis County, Texas. PERFORMING AGENCY NAME: CALHOUN COUNTY HEALTH DEPARTMENT MAILING ADDRESS: 117 WEST ASH PORTLAVACA TX 77979-2912 STREET ADDRESS: 117WESTASH PORTLAVACA TX 77979-2912 NAME OF AUTHORIZED CONTRACTING ENTITY: CALHOUN COUNTY (If different from PERFORMING AGENCY) PAYEE DATA (If no' the same as PERFORMING AGENCY or AUTHORIZED CONTRACTING ENTITY: must be on file with the Texas Sta'e Comptroller's Office.): NAME: CALHOUN COUNTY TREASURER ADDRESS: COURTHOUSE ANNEX PORT LA V ACA TX 77979-4210 (Ci'y, Sta'e. Zip) of Texas Vendor Identification No. (14 digits) 019239004 PAYEE AGENCY Fiscal Year Ending Month: December PAYEE BUSINESS INFORMATION FOR STATISTICAL REPORTING: Please check the ca'egories that apply to your business. Small Business - A corporation. sole proprietorship, or other legal entity formed for the purpose of making a profit which is independently owned and operated and has fewer than 100 employees or has less than $1,000,000 in annual gross receipts. Historically Underutilized Business (HUB) - A corporation, sole proprietorship, or joint venture formed for the purpose of making a profit in which at least 51 % of all classes of the shares of stock or other equitable securities are owned by one or more persons who have been historically underutilized (socially disadvantaged) because of their identification as members of certain groups: Black American, Hispanic American, Asian Pacific American, Native American. and Women. The HUB must be certified by General Services Commission or another entity. For Profit Organization SUMMARY OF CONTRACT DOCUMENTATION, COVER PAGE 1 . Receiving and Performing Agency Data COVER PAGE 2 - Details of Attachment(s) COVER PAGE 3 - Authorized Signatures GENERAL PROVISIONS - I I12oo1 A IT ACHMENT(S) EXHIBITS, IF APPLICABLE e Cover Page 1 737 DETAILS OF ATTACHMENTS Att! TDR Term Financial Assistance Direct Total Amount Amd Program Assistance (TDH Share) No. 10 Begin End Source of Amount Funds* 01 OPHPILPHS 09/01/02 08/31/03 State 93.991 40,636.00 0.00 40,636.00 TDR Document No.7460019239A2003 Totals $ 40.636.00 $ 0.00 $ 40,636.00 'Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (eFDA), if applicable. REFER TO BUDGET SECTION OF ANY ZERO AMOUNT A TT ACHMENT FOR DET AlLS. Cover Page 2 738 e e e EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN. .LHOUN COUNTY Authorized Contracting Entity (type above if different from PERFORMING AGENCY) for and in behalf of: PERFORMING AGENCY NAME: CALHOUN COUNTY HEALTH DEPARTMENT By: Date: (Signature of person authorized to sign contracts) (Name and Title) RECOMMENDED: e e ~C-_~~~_ (PERFORMING AGENCY Director, if different from person authorized to sign contract) RECEIVING AGENCY NAME: TEXAS DEPARTMENT OF HEALTH ?J1d~ (}.i\ By: (Signature of person authorized to si Melanie A. Doyle. Director Grants ManaQ:ement Division (Name and Tille) Date: wlnt O:A TDH Document No: 7460019239A2003 Cover Page 3 739 DOCUMENT NO. 7460019239A-2003 ATIACHMENT NO. 01 PERFORMING AGENCY: CALHOUN COUNTY HEALTH DEPARTMENT RECEIVING AGENCY PROGRAM: OFFICE OF PUBLIC HEALTH PRACTICE TERM: September 01,2002 THRU: August 31, 2003 SECTION L SCOPE OF WORK: LOCAL PUBLIC HEALTH SUPPORT FUNDS PERFORMING AGENCY shall use direct assistance and/or financial assistance, as specified in SECTION ill., BUDGET, from RECEIVING AGENCY to develop local public health systems and infrastructure through carrying out one or more of the following essential public health services as specified in PERFORMING AGENCY'S FY 03 Service Delivery Plan, which is adopted by reference: . Monitor the health status of individuals in the community to identify community health problems; . Diagnose and investigate community health problems and community health hazards; . Inform, educate, and empower the community with respect to health issues; . Mobilize community partnerships to identify and solve community health problems; . Develop policies and plans that support individual and community efforts to improve health; . Enforce laws and rules that protect the public health and ensure safety in accordance with those laws and rules; . Link individuals who have a need for community and personal health services to appropriate community and private providers; . Ensure a competent workforce for the provision of essential public health services; . Research for new insights and innovative solutions to community health problems; and . Evaluate the effectiveness, accessibility and quality of personal and population based health services in a community. For the purpose of these grant funds Local Public Health Systems are defined as the human, informational, financial and organizational resources, including public, private and voluntary organizations that contribute to the public's health [Source: Mobilizing for Action through Planning and Partnerships (MAPP) from the National Association of County and City Health Officials]. Two types of support are available under this program: ATIACHMENT - Page 1 7<10 e e e e e e (I) Direct assistance in the form of state-paid positions and/or (2) Financial assistance from a. General Revenue funds; and, b. Federal Preventive Health and Health Services Block Grant. DiRECT ASSISTANCE State-paid positions under this contract Attachment shall perform activities as specified in PERFORMING AGENCY'S FY 03 Service Delivery Plan. FINANCIAL ASSISTANCE PERFORMING AGENCY shall direct funds toward developing a functional and effective public health system(s) with the specific goal of improving public health capacity to respond to both emergency and continuing public health threats. PERFORMANCE MEASURES The following performance measure(s) will be used to assess, in part, PERFORMING AGENCY'S effectiveness in providing the services described in this contract Attachment, without waiving the enforceability of any of the other terms of the contract. For the General Revenue and/or Preventive Health and Health Services Block Grant funds the PERFORMING AGENCY must: I. Base all activities on the PERFORMING AGENCY'S approved Worksheet for Local Public Health Preparedness and Response for Bioterrorism. This worksheet (www.tdh.state.tx.us/oDhD/Dubs/Dlan.Ddf) should have been completed prior to August 31,2002. 2. Identify local public health system members critical to improving public health capacity to respond to both emergency and continuing public health threats (i.e. hospitals, EMS, fire, police, first responders). 3. Identify a small, but representative group of stakeholders who contribute to or benefit from public health to help guide the LPHS development process. 4. Convene members of the LPHS for the purpose of developing and carrying out a (3-6 page) LPHS strategic plan for improving public health capacity to respond to both emergency and continuing public health threats. ATTACHMENT - Page 2 741 Targets & Deliverables by Quarter: Quarter 1 Quarter 2 Quarter 3 Quarter 4 Target: Identification of LPHS partners and stakeholders (i.e. those organizations and individuals critical to improving public health capacity to respond to both emergency and continuing public health threats). Target: Identification of existing LPHS assets and needs; Target: Development of an LPHS strategic plan [goal(s); objectives; strategies/activities; timelines]. Target: Finalized LPHS strategic plan [goals(s); objectives; strategic/activities; timelines] with evidence of progress on implementing the plan. e. Deliverable November 15, 2002: A database (name, address, phone number and e-mail address) of LPHS partners and stakeholders submitted to the TDH Regional Director. Deliverable Februarv 15. 2003: A short (3-4 page ) summary report of the assets and needs of the LPHS submitted to the TDH regional director. Deliverable Mav 15. 2003: A draft (3-6 page) LPHS strategic plan that improves public health capacity to respond to both emergency and continuing public health threats submitted to the TDH regional director. Deliverable August 30, 2003: A final (3-6 page) LPHS strategic plan that improves public health systems capacity to respond to both emergency and continuing public health threats submitted to the TDH regional director. e A resource httD://www .phppo.cdc. ~ov/documents/localinventorv.PDF SECTION II. SPECIAL PROVISIONS: General Provisions, Reports Article, is revised to include the following paragraph: PERFORMING AGENCY shall submit an Annual Budget and Expenditures Report to the appropriate RECEIVING AGENCY Regional Director by October 31,2003. 742 A IT ACHMENT - Page 3 e e e e SECTION III. BUDGET: PERSONNEL FRINGE BENEFITS TRAVEL EQUIPMENT SUPPLIES CONTRACTUAL OTHER $32,529.00 8,107.00 0.00 0.00 0.00 0.00 0.00 TOTAL DIRECT CHARGES INDIRECT CHARGES TOTAL $40,636.00 $0.00 $40,636.00 Total reimbursements will not exceed $40,636.00 . Financial status reports are due the 30th of December, 30th of March, 30th of June, and the 30th of November. A TI ACHMENT - Page 4 VACATE PART OF DEERWOOD ESTATES SUBDIVISION IN PORT O'CONNOR This agenda item was passed. PORT O'CONNOR COUNTRY CLUB SUBDIVISION IN PORT O'CONNOR, PRECINCT 4 A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to approve the preliminary plat of Port O'Connor Country Club Subdivision in Port O'Connor, Precinct 4. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. ACCEPT CHARLIE'S ROAD FROM JOHN WELDER This agenda item was passed as the deed was not provided. ARBITRAGE REBATE COMPLIANCE SERVICES - CONTRACT WITH FIRST SOUTHWEST ASSET MANAGEMENT. INC, A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to authorize the County Judge to enter into a contract with First Southwest Asset Management, Inc. for Arbitrage Rebate Compliance Services. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 743 e AGREEMENT FOR ARBITRAGE REBATE COMPLIANCE SERVICES BETWEEN CALHOUN COUNTY (Hereinafter Referred to as the "Issuer") AND FIRST SOUTHWEST ASSET MAl'lAGEMENT, INC. (Hereinafter Referred to as "First Southwest") It is understood and agreed that the Issuer, in connection with the sale and delivery of certain bonds, notes, certificates, or other tax-exempt obligations (the "Bonds"), will have the Deed to determine to what extent, if any, it will be required to rebate certain investment earnings (the amount of such rebate being referred to herein as the "Arbitrage Amount') from -the proceeds of the Bonds to the United States of America pursuant to the provisions of Section 148(1)(2) of the Internal Revenue Code of 1986, as amended (the "Code"). For purposes of this Agreement, the term "Arbitrage Amount" includes payments made under the election to pay penalty in lieu of rehate for a qualified construction issue under Section 148(f)(4) of the Code. We are pleased to submit the following proposal for consideration; and if the proposal is accepted by the Issuer, it shall become the agreement (the "Agreemenf') between the Issuer and First Southwest effective at the date of its acceptance as provided for herein below. 1. This Agreement shall apply to all issues of tax-exempt Bonds delivered subsequent to the effective date of the rebate requirements under the Code, except for (i) issues which qualify for exceptions to the rebate requirements in accordance with Section 148 of the Code and related Treasury regulations, or (ii) issues excluded by the Issuer in writing in accordance with the further provisions hereof. e Covenants of First Southwest 2. We agree to provide our professional services in determining the Arbitrage Amount with regard to the Bonds. The Issuer will assume and pay the fee of First Southwest as such fee is set out in Appendix A attached hereto. First Southwest shall not be responsible for any extraordinary expenses incurred on behalf of Issuer in connection with providing such professional services, including any costs incident to litigation, mandamus action, test case or other similar legal actions. 3. We agree to perform the following duties in connection with providing arbitrage rebate compliance services: a. To cooperate fully with the Issuer in reviewing the schedule of investments made by the Issuer with (i) proceeds from the Bonds, and (ii) proceeds of other funds of the Issuer which, under Treasury Regulations Section 1.148, or any successor regulations thereto, are subject to the rebate requirements of the Code; b. To perform, or cause to be performed, consistent with the Code and the regulations promulgated thereunder, calculations to determine the Arbitrage Amount under Section 148(1)(2) of the Code; and c. To provide a report to the Issuer specifying the Arbitrage Amount based upon the investment schedule, the calculations of bond yield and investment yield, and other information deemed relevant by First Southwest. In undertaking to provide the services set forth in paragraph 2 and this paragraph 3, First Southwest does not assume any responsibility for any record retention requirements which the Issuer may have under the Code or other applicable laws, it being understood that the Issuer shall remain responsible for compliance with any such record retention requirements. e 1 744 I., Covenants of the Issuer 4. In connection with the performance of the aforesaid duties, the Issuer agrees to the following: a. The fees due to First Southwest in providing arbitrage rebate compliance services shall be calculated in accordance with Appendix A attached hereto. The fees will be payable upon delivery of the report prepared by First Southwest for each issue of Bonds during the term of this Agreement. It b. The Issuer will provide First Southwest all information regarding the issuance of the Bonds and the investment of the proceeds therefrom, and any other information necessary in connection with calculating the Arbitrage Amount. First Southwest will rely on the information supplied by the Issuer without inquiry, it being understood that First Southwest will not conduct an audit or take any other steps to verify the accuracy or authenticity of the information provided by the Issuer. c. The Issuer will notify First Southwest in writing of the retirement, prior to the scheduled maturity, of any Bonds included under the scope of this Agreement within 30 days of such retirement. This notification is required to provide sufficient time to comply with Treasury Regulations Section 1.I48-3(g) which requires final payment of any Arbitrage Amount within 60 days of the fmal retirement of the Bonds. In the event the Issuer fails to notify First Southwest in a timely manner as provided hereinabove, First Southwest shall have no further obligation or responsibility to provide any services under this Agreement with respect to such retired Bonds. 5. In providing the services set forth in this Agreement, it is agreed that First Sonthwest shall not incur any liability for any error of judgment made in good faith by a responsible officer or officers thereof and, except to the limited extent set forth in this paragraph, shall not incur any liability for any other errors or omissions, unless it shan be proved that such error or omission was a result of the gross negligence or willful misconduct of said officer or officers. In the event a payment is assessed by the Internal Revenue Service due to an error by First Southwest, the Issuer will be responsible for paying the correct Arbitrage Amount and First Southwest's liability shall not exceed the amount of any penalty or interest imposed on the Arbitrage Amount as a result of such error. It Bonds Issued Subsequent to Initial Contract 6. The services contracted for under this Agreement will automatically extend to any additional Bonds (including fmancing lease obligations) issued during the term of this Agreement, if such Bonds are subject to the rebate requirements under Section 148(t)(2) of the Code. In connection with the issuance of additional Bonds, the Issuer agrees to the following: a. The Issuer will notify First Southwest of any tax-exempt financing (including financing lease obligations) issued by the Issuer during any calendar year of this Agreement, and will provide First Southwest with such infonnation regarding such Bonds as First Southwest may request in connection with its performance of the arbitrage rebate services contracted for hereunder. If such notice is not provided to First Southwest with regard to a particular issue, First Southwest shall have no obligation to provide any services hereunder with respect to such issue. b. At the option of the Issuer, any additional Bonds to be issued subsequent to the execution of this Agreement may be excluded from the services provided for herein. In order to exclude an issue, the Issuer must ootify First Southwest in writing of their intent to exclude any specific Bonds from the scope of this Agreement, which exclusion shall be permanent for the full life of the Bonds; and after receipt of such notice, First Southwest shall have no obligation to provide any services under this Agreement with respect to such excluded Bonds . 2 It _ 745 e Effective Date of Agreement 7. This Agreement shall become effective at the date of acceptance by the Issuer as set out herein below and remain in effect thereafter for a period of five (5) years from the date of acceptance, provided, however, that this Agreement may be terminated with or without cause by the Issuer or First Southwest upon thirty (30) days' written notice to the other parry. In the event of such termination, it is understood and agreed that only the amounts due to First Southwest for services provided and extraordinary expenses incurred to and including the date of termination will be due and payable. No penalty will be assessed for termination of this Agreement. In the event this Agreement is terminated prior to the completion of its stated term, all records provided to First Southwest with respect to the investment of monies by the Issuer shall be returned to the Issuer as soon as practicable following written request therefor by Issuer. In addition, the parties hereto agree that, upon termination of this Agreement, First Southwest shall have no continuing obligation to the Issuer regarding any services contemplated herein, regardless of whether such services have previously been undertaken, completed or perfonned. Acceptance of Agreement 8. This Agreement is submitted in duplicate originals. When accepted by the Issuer, it, together with Appendix A attached hereto, will constitute the entire Agreement between the Issuer and First Southwest for the purposes and the consideration herein specified. G<Jverning Law 9. This Agreement will be governed by and construed in accordance with the laws of the State of Texas, without regard to its principles of conflicts of laws. e AcceDtance will be indicated on both copies and the return of one executed copy to First Southwest. Respectfully submitted, ST ASSEgGEME:rr' INC. d Representative Printed Name: Randee R. Wilson Date 1 btDL ISSUER'S ACCEPTANCE CLAUSE The above and foregoing Is hereby in all things aceepted and approved by Arl..ne N. Marshall for Calhoun Co. on this the 26 ch day of July ,2002. By~t?A~. Authorized R entatlve Title Calhoun. Countv Jud~e e Printed NlIllle Arlen.. N, Marshall 3 746 e _(I) e APPENDIX A - FEES The Bonds to be covered initially under this contract include all issues of tax-exempt bonds delivered subsequent to the effective dates of the rebate requirements, under the Code, except for issues which qualify for exceptions to the rebate requirements in accordance with Section 148 of the Code and related Treasury regulations. The fee for each of the Bonds included in this contract shall be: Description Aonual Fees Per Issue Per Computation Year (1) $2,000 I Base Fee Per Computation Year: Additional Charges for Special Services Related to: I Debt Service Reserve Funds I Commingled Funds I Transferred Proceeds Debt Service Fund Residual Calculations (Excess Tax Collections) $100,000 Test for Debt Service Funds Variable/Floating Rate Bood Issue $500 I $Soo I $500 I $500 $500 I $1,000 I Yield Restriction Analysis/Yield Reduction Computation $500 Premium for Quick Turnaround (Preliminary or Final Numbers within 21 days or $500 less) Preparation of IRS Refund Request (2) Commercial Paper: Per allocated issue to perform arbitra.e rebate computation $4,000 Penalty Calculations: Semiaonual fee for each issue of Bonds revardless of issue size. $1,000 A "Computation Year" represents a one year period from the delivery date of the issue to the date that is one calendar year after the delivery date, and each subsequent one-year period thereafter. Therefore, if a calculation is required that covers more than one "'computation year," the annual fee is multiplied by the number of computation years contained in the calculation being performed. For example, if the fIrst calculation performed for an issue covers three computation years. the fee for that calculation would be three times the annual fees stated above. (2) Fee based upon complexities involved and estimated time to complete request. EXPLANATION OF ADJUSTMENTS TO BASE FEE 1. Debt Service Reserve Funds. The authorizing documents for maoy revenue bond issues require that a separate fund be established (the "Reserve Fund") into which either bond proceeds or revenues are deposited in ao amount equal to some designated level, such as average aonual debt service on all parity boods. This Reserve Fund is established for the benefit of the bondholders as additioual security for payment on the debt. In most instances. the balance in the Reserve Fund remains stable throughout the life of the bond issue. Reserve Funds, whether funded with bond proceeds or revenues. must be included in any calculations of rebate. 2. CommIngled Fund Allocations. By definition, a coouningled fund means that the proceeds of any particular bond issue have been deposited in a fund that contains amounts that are not part of that bond issue. It is common for issuers to commingle bond proceeds with either operating revenues or other bond proceeds. The arbitrage regulations, while 4 747 e permitting the commingling of funds, require that bond proceeds be "carved-out" for purposes of calculating rebate. Interest must be allocated to the portion of the commingled fund that represems bond proceeds of the issue in question. 3. Transferred Proceeds Calculations. When a bond issue is refmanced (refunded) by another issue. special services relating to "transferred proceeds" calculations may bave to be performed. Under the regulations, wben proceeds of a refunding issue are used to pay principal on a prior issue, a pro rata portion of the refunded bond proceeds are treated as "transferred" to the refunding issue. Although no funds are physically transferred from one issue to another, it is often necessary to perfonn these calculations for rebate purposes. 4. Debt Service Fund Residual Calculations~ Because tax rates are established using an estimated collection percentage, the balance in the debt service fund (often referred to as the Interest & Sinking Fund) may exceed the amount necessary to pay the current year's debt service requirements. Any such excess amounts in a debt service fund must be treated as a "'reserve fund," thereby subjecting the excess balance to the rebate requirements. To the extent that any amounts deposited in the debt service fund remain for more than thirteen months on a tint-in, first-out basis, that excess is classified as a "reserve fund portion" until used for payment of debt service. Special services are required to complete these debt service fund residual calculations. 5. VariablelFloating Rate Bond Issues. Special services are also required to perform the arbitrage rebate calculations for variable rate bonds. A bood is a variable rate bond if the interest rate paid on the bond is dependent upon an index which is subject to changes subsequent to the issuance of the bonds. The computational requirements of a variable rate issue are more complex than those of a fIxed rate issue and. accordingly, require significantly more time to calculate. For example. it is necessary to evaluate both a five-year yield as well as one-year yield increments to determine which yield is most beneficial to the issuer. e 6. Yield Restriction Analysis/Yield Reduction Computations. The Code provides that proceeds of a bond issue may not be invested above the yield on the bond unless an applicable exception applies which provides a temporary period during which proceeds are not yield restricted. First Southwest provides analysis to determine the amount of proceeds which must be yield restricted and provides computations to verify that the proceeds have been properly restricted. In addition, the 1993 Treasury Regulations provide that a yield reduction payment may be made in lieu of yield restricting proceeds. First Southwest will provide the necessary computations to determine the amount of yield reduction payment which must be made. The fee for aoy Bonds under this contract shall ouly be payable if a computation is required uuder Section 148(f)(2) of the Code. In the event that any of the Bonds, fall within an exclusion to the computation requirement as defined by Section 148 of the Code or related regulations and no calculations were required by First Southwest to make that determination, no fee will be charged for such issue. For example, certain bonds are excluded from the rebate computation requirement if the proceeds are spent within specific time periods. In the event a particular issue of Bonds fulfills the exclusion requirements of the Code or related regulations, the specified fee will be waived by First Southwest if no calculations were required to make the determination. Recognizing that computational complexities are reduced when all or the majority of the gross proceeds of an issue are expended, it is First Southwest's policy to reduce fees to the following levels, as appropriate: Per issue fees f~r each circumstance itemized below shall be: o Proceeds expended in prior year. Liability updated and report issued. o Debt Service Residual Calculation ouly. o ReseIVe Fund calculation only. r:J Escrow Fund only. o Rebate Fund only. o Yield Restriction/Yield Reduction Computation ouly. $500 $1.250 $1,250 $500 $500 $2,000 e 5 748 e e e First Southwest's fees are payable upoo delivery of the repan prepared by First Sauthwes, the first report to be made following ODe year from the date of delivery of the Bonds and on each computation date thereafter during the term of the Agreement The fees for computations of the Arbitrage Amount which encompass more, or less, than one Computation Year of investment data performed during the same computation period shall be prorated to reflect the longer, or shorter, period of work performed during that period. S:\REBA TE\SHARED\CONTRAC'l\OOJmue.doc 6 1'49 2002 SALES TAX HOLIDAY. AUGUST 2 - AUGUST 4. 2002 A Motion was made by Commissioner Finster and seconded by Commissioner Balajka to participate in the 2002 Sales Tax Holiday on August 2 through August 4, 2002. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. e CALHOUN COUNTY AIRPORT - CONTRACT FOR DTN SYSTEM A Motion was made by Commissioner Balajka and seconded by Commissioner Finster to authorize Charlene Rawlings to enter into a contract for a new DTN system for the Calhoun County Airport. Commissioner Balajka withdrew his Motion and Commissioner Finster his second, as no one had seen the contract. This will be put on the agenda for August 8, 2002. SEAFOOD COMPOSITION GRANT APPLICA nON No action was taken by the Court. INSURANCE SETTLEMENT ON SHERIFF'S DEPARTMENT VEHICLE A Motion was made by Commissioner Galvan and seconded by Commissioner Finster to accept the insurance settlement for damages to the Sheriff's Department vehicle, which occurred June 12, 2002 in the amount of $3,380.41. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. DISTRICT CLERK - JP PCT #3 - MONTHLY REPORTS e The District Clerk and JP Pct #3 presented their monthly reports for June, 2002 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Galvan that said reports be approved as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. , BUDGET 'ADJUSTMENTS -'- JAIL' -' VARIOUS' DEPARTMENTS '- 'COUNTY CLERK - COUNTY COURT AT LAW m - R&B PCT #1 - COMMISSIONER PCT #1 - R&B PCT #2 - COMMISSIONER PCT #2 - R&B PCT #4 - HIGHWAY PATROL A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan that the following Budget Adjustments be approved. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. I AMENDMENT AMOUNT REASON 782 REQUIRED BY PAYROLL (782) 321 LINE ITEM TRANSFER (321) e Total for GENERAL FUND o ',"" ill!;;. ;: APPROVED r. JUL 25 2002 750 ~ BUDGET AMENDMENT REQUEST e 1000-360-60640 ACCOUNT NAME DEPARTMENT NAME INDIGENT HEAL THCARE CARE OF INDIGENTS COUNTY JUDGE DUES & SUBSCRIPTIONS GENERAL OFFICE SUPPLIES COMMISSIONERS COURT PATHOLOGIST FEES LEGAL NOTICES LEGAL SERVICES Total for GENERAL FUND (4.830) AS NEEDED FOR PATHOLOGIST FEES 1000-260-54010 1000-260-53020 16 LINE ITEM TRANSFER (16) 1000-230-64520 1000-230-63290 1000-230-63350 4,830 2,000 LINE ITEM TRANSFER (2.000) o NET CHANGE IN TOTAL BUDGET ~P}:~F-IOVEO ---- JUL 25 2002 e e 751 BUDGET AMENDMENT REQUEST 3- Total for GENERAL FUND ~,!.q;:s{Hi.'''L'tfi'Y''ag "~ ~a1t~~::-Q't~i1;-(l~,>:U'r,';>t':.'.'.'>'+'~"""'""'~t.. ~~~~!;Yl;:s};,\illi0;t,TIM,Ut$r(llt,~ NET CHANGE IN TOTAL BUDGET o A.PF)h:~O\ !""'" ;- -_c. ,. V>-'/J ------_.'-::_.~ JUL 25 2nn? e e 752 e e e ~ BUDGET AMENDMENT REQUEST Total for GENERAL FUND - -.5"'~i~ NET CHANGE IN TOTAL BUDGET AMENDMENT AMOUNT 175 LINE ITEM TRANSFER (175) o o [APP i}Q~{FQ JUL 25 ?nm 753 e II BUDGET AMENDMENT REQUEST II 5: From: Calhoun County Commissioners' Court Go~ Co\~- c.:t-~fl"( (Depa tment mak~ng th~s request) To: Date: 1 ~J.o-- <JL I request an amendment to the 20 a;:0 (year) department: budget for the following line items in my GL Account # Account Name ifL 0 -Is, l YG,(j ~A=t- ~~^-ti~ uc.L Ifl (J -i.SJ ~'6a Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason ~ ~1l!i~rQk~ ~OL k :D~ pc-:, #0 11 ~~)J .;1,511 (:l,61l> e $ -<::>- ------------- ------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: e Date posted to General Ledger account(s) 754 0J BUDGET AMENDMENT REQUEST TO: CALHOUN COUNTY COMMISSIONERS' COURT FROM: RIB PRECINCT 1 DATE: 7124102 BUDGET FOR THE YEAR: 2002 A P..,':., '-'I"'''1.\'-'''-D . tJr't\....1' l: r------- 1 JUL 25 ?11m e e 755 e 1 II BUDGET AMENDMENT REQUEST II To: Calhoun County Commissioners' Court From: C'. J J.."-'-'-?-"l L~J.,. F.d--, #: / (Department making this request) Date: tJ7/f} ,(JA following an amendment to the ~ 00 i} (year line items in my department: budget for the I request GL Account # ------------------ ------------- ---------------- Amendment Account Name Amount Reason y~ q-€../ I ~/{dur~Ada 7Jl~ ~k /"J, ~4~j 0,.f) 1l,J.. ~t1 d? p.k c1CfJ' / I /OD .--... d'/- &5~- SiJ{! {-ili 5,-/0 - c;' '1"790 .5'/0-.530<. /,(J 5YiJ-537Yc{ ..5,/0- cf,tJ r 5' () ,5(/0-:53..5-/0 e APpr-1.0VED [ Net ctlange in total budget for this department is: s -0 - ------------- ------------- Otller renlarks/justiCicatlon: [ undersLanej l~hal my budget cannot be amended as cequested until Commissioners' Court approval is obtulned. Signature of official/department head: /~?U-/~ e Date of Commissionersl Court approval: DaLe p~eD to GeoeLal ~edger accountfs): ,'56 <g BUDGET AMENDMENT REQUEST Total for GENERAL FUND NET CHANGE IN TOTAL BUDGET e e AMENDMENT AMOUNT 469 36 43 57 2 (607) (0) !- (!!.) AfJp.- n/,"', n:--'U" , rl '-; V c:: JUL 25 2002 757 e II BUDGET AMENDMENT REQUEST II q To: Calhoun County Commissioners' Court From: .ililhvu n C .OlJ~ (Department maki g ,)U~I 8oo~ 0))(hffi1:s510ner PU ItJ this request) Date: I request an amendment to the ~ nO ::{ budget year) department: for the following line items in my GL Account # ------------- ------------------ ------------- -.._---------------~ Amendment Account Name Amount Reason # 5S0-f)35I 0 -# S'SO--S.:}l<1.;;( J2,{)(ld -.tbnc~~,es < lpoD.oo) (X\\,::>C 5llrrl,eS :J,O[)"O.OO p' r ~. '._u - .~ JUL Net change in total budget tor this department is: $ -& other remarks/justification: ------------- ------------- I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: ~t~. [~ Date of Commissioners' Court approval: e Date posted to General Ledger account(s): 758 e e e BUDGET AMENDMENT REQUEST J() TEMPORARY SOCIAL SECURITY RETIREMENT WORKMENS COMPENSATION FEDERAUSTATE UNEMPLOYMENT ROAD & BRIDGE SUPPLIES Total for GENERAL FUND AMENDMENT AMOUNT 6,000 459 549 730 28 '11tolc ) o o APP R 0 '../1;_<2 JUl 2 5 2002 759 lie II BUDGET AMENDMENT REQUEST II To: Calhoun County Juvenile Board From: rL this request) Date: 1 -rld- OJ---- I request an amendment to the ;;;z,OQ,~ budget for the (year following line items in my department: GL Account # Account Name Amendment Amount Reason 1~-7l(05D 1:LCJ -5,~(J~o ------------------ ------------- ~-~%~ ~OD ~^""'^[ O{t:(Q ~(Y (a(J 0) -- - -- ~ !;; .=; '''''', \ i "': ~, J j" _,. ,,~~, .F e J U L 2 ~ nn? Net change in total budget for this department is: Other remarkS/justification: $ ~ '" --' ------------- ------------- I understand that my budget cannot be amended as requested until Juvenile Board approval is obtained. Signature of official/department head: Date of Juvenile Board approval: Signature of Juvenile Board member: C2e, ~/ TN f e Date posted to General Ledger account(s): 760 , ''1''''1 CALHOUN COUNTY, TEXAS l~ -t- I,J) Unposted Budget Transactions - EXPEND.ADJUSTMENTS FOR 7/25/02 13 p~<<-s 1'- 8U0229 - BUDGET ADJUSTMENTS FOR 7/25/02 1" Dr..::;:;'\\ rctJ ~) Fund Effective \l. !l\~~t- _____.___. L.._ Code Date Fund Tille Transaction Description Dep! Title GL Ti e fncrease Decrease 1000 7/25/2002 GENERAL FUND JAIL OPERATIONS JAIL S JUL 2 r; ?""? 782.00 REQUIRED BY PAYROLL 1000 7/25/2002 GENERAL FUND REQUIRED BY PAYROLL JAIL OPERATIONS WO ERS OMP 782.00 ADJ STMENTS 1000 7/25/2002 GENERAL FUND LINE ITEM TRANSFER JAIL OPERATIONS PRIS !..ODGING.OUT 321 .00 OF COUNTY 1000 7/25/2002 GENERAL FUND LINE ITEM TRANSFER JAIL OPERATIONS PRlSONER MEDlCAL 321.00 SERVICES 1000 7/25/2002 GENERAL FUND LINE ITEM TRANSFER COMMISSIONERS COURT LEGAL NOTICES 2,000.00 1000 7/25/2002 GENERAL FUND LINE ITEM TRANSFER COMMISSrONERS COURT LEGAL SERVICES 2,000.00 1000 7/25/2002 GENERAL FUND AS NEEDED FOR COMMISSIONERS COURT P A THO!..OGIST FEES 4,830.00 PATHOi..OGlSTFEES 1000 7/25/2002 GENERAL FUND REQUIRED BY PAYROLL COUNTY CLERK OVERTIME 75.00 1000 7/25/2002 GENERAL FUND REQUIRED BY PAYROLL COUNTY CLERK SOCIAL SECURITY 6.00 1000 7/25/2002 GENERAL FUND REQUIRED BY PAYROLL COUNTY CLERK RETIREMENT 7.00 1000 7/25/2002 GENERAL FUND REQUIRED BY PAYROLL COUNTY CLERK WORKMENS 1.00 COMPENSA T10N 1000 7/2512002 GENERAL FUND REQUIRED BY PAYROLL COUNTY CLERK FEDERAUSTATE 1.00 UNEMPLOYMENT 1000 7/2512002 GENERAL FUND REQUIRED BY PAYROLL COUNTY CLERK GENERAL OFFICE SUPPLIES 90.00 1000 7/2512002 GENERAL FUND LINE ITEM TRANSFER COUNTY JUDGE GENERAL OFFICE SUPPLIES 16.00 1000 7/2512002 GENERAL FUND LINE ITEM TRANSFER COUNTY JUDGE DUES & SUBSCRJPTIONS 16.00 1000 7/25/2002 GENERAL FUND AS NEEDED FOR INDIGENT HEALTH CARE CARE OF fNDrGENTS 4.830.00 PATHOLOGIST FEES 1000 7/25/2002 GENERAL FUND TO PROPERLY CHARGE Tal COUNTY COURT-AT.LAW COURT REPORTER.SPEClAL 2,577 .00 K. DOWELLPQ#17262 1000 7/2512002 GENERAL FUND TO PROPERLY CHARGE TOI COUNTY COURT.A T.LA W LEGAL SERVICES-COURT 2.577.00 K. DOWELL PO#17262 APPOINTED 1000 7/25/2002 GENERAL FUND LINE ITEM TRANSFER COUNTY COURT.AT.LAW TRAINING TRAVEL OUT OF 175.00 COUNTY 1000 '7/25/2002 GENERAL FUND LINE ITEM TRANSFER COUNTY COURT-AT-LAW TRAINING-REGISTRA nON 175.00 FEES 1000 7/25/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND MACHINERY 2d.00 BRIDGE-PRECINCT #1 PARTS/SUPPLIES 1000 7/25/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 37I .00 BRIDGE-PRECINCT#I 1000 7/25/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SuPPLIES 689.00 BRIDGE-PRECINCT#I 1000 7125/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND SUPPLIES-MISCELLANEOUS 65.00 BRIDGE-PRECINCT #1 1000 7/25/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND SUPPLlES-M ISCELLANEOUS 371.00 BRrDGE-PRECINCT#1 Dale: 7124102 06:38 02 PM e e P3.f,ol e " -..., ;; 8 8 8 8 ;; ;; 8 ;; ;; 8 8 ;; ;; 0 In~ -g 00 88 8 o 0 8" 8 8 0 0 0 8 0 8 ~" 0 0 0 0 0 0 0 0 0 0 n ~ ;l 0' "- "'" ........ o:,! o:,! o:,! .... o:,! o:,! o:,! o:,! o:,! o:,! o:,! o:,! o:,! 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" -<'" "", Z n " 'i1 a :0::;: ..., e: -< v; 0 a ;::..., ::i ..., e: -< 0 [)l"" is " n 0 0 ",> 0 O! 0 '" ...,'" z ~ rn rn rn z;;j Z ~ :;: '" r '" '" ..., z e: 5: ~ e: 0 ." ." .., Z ." .., 5: r rn r r m 0 fii m e: '" '" Z r ..., 0 . ." n." 0- ;:: Q .., '" ~~ "'r fii '" s- o ;I ~ '" ~ ~ '" ~ N n ... ... N .... ~ ~ b b ~ ;; ~ ~ ~ 8 ~ W A ~ 8 0 ~ A W ~ 0 A A ~ 0 '" '" 0 ~ ..., w ~ '" 0 0 " " 8 " " 8 8 " 8 8 " " " " 8 " 0 0 0 0 0 0 0 0 0 0 1< Q ~ .., n ~ .., .... i ~ ? "A ... ~ '-' ~ n N .., 8 ~ 0 A A ~ .... " " " 8 " " 0 0 0 0 0 ACCOUNTS ALLOWED - COUNlY Claims totaling $684,461.04 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. COUNlY TREASURER'S OUARTERL Y REPORT AND INVESTMENT REPORT TIle County Treasurer presented her Quarterly Report and Investment Report and after reading and verifying same, a Motion was made by Commissioner Balajka and seconded by Commissioner Finster that said reports be approved as presented. Commissioners Galvan, Balajka, Floyd, Finster and Judge Marshall all voted in favor. 762 e: " ." ~ 1;' ~ ",'" e:.. o~ ~ n ~:, ';' il ~ ~ S i.J:::. ::t 00 0 m ~ c:: ..., . 7' >- t"T1 r; B?;';o e:rne: ~Sz 3:. j tTl>:- Ii ..,..., "'''' o~ "'0 " '" ~ '" o ~ e e Balance Balance ACCOUNT NAME 4/1102 Receipts Disbursements 6130102 General $12,111,163 $1,389,684 $3,163,350 $9,137.497 Road & Bridge General 218,587 172,582 300,000 91,169 Road & Bridge Precinct 2 256 0 0 256 Road & Bridge Precinct 3 10,011 130 0 10,141 Road & Bridge Precinct 4 61,769 788 0 62,557 FM-Lateral Road 20,601 1,480 0 22,081 HwY 67/FM 1090 1,250,828 15.916 0 1,266.744 Road Maintenance Precinct 1 2,275 35 0 2,310 Road Maintenance Pr~inct 4 17 ,253 217 0 17,470 Lateral Road Precinct 1 3,741 53 0 3,794 Lateral Road Precinct 2 3,741 53 0 3,794 Lateral Road Precinct 3 3,741 53 0 3,794 Lateral Road Precinct 4 3,741 53 0 3,794 Flood Control Precinct 2 1,587 18 0 1,605 Flood Control Precinct 3 22,082 282 0 22,364 Flood Control Precinct 4 2,042 18 0 2,060 Airport Maintenance 24,044 270 10,025 14.289 LaW Library 35,637 4,216 2,124 37,731 Library Gift Memorial 9,038 318 0 9,356 Juvenile Probation 283,057 49,863 76,275 256,645 Boot Camp/JJAEP 160,663 82,124 24,349 218,438 DAR.E. 24,350 169 2,112 22.427 Fins & Costs Holding 61,852 21,814 0 83,666 Donations 111,394 4,899 253 116,040 Animal Control.CAWS 139 0 0 139 Grants 58,199 14,104 7,680 64,623 Law Enf. Officers Education 5,378 70 43 5.405 Records Management-County Clerk. 55,815 8,345 1,563 62,597 Records Mgmt. & Preservation 43,329 2,071 0 45,400 Courthouse Security 102,232 6,617 0 108,849 Graffiti Eradication 4,171 66 0 4.259 Appellate JudIcial System 530 547 0 1,077 Justice Court Technology 4,809 2,896 0 7,705 District Court - Imprest Jury 2,892 26,393 27,044 2,241 County Court - tmprest Jury 1,996 667 1,356 1,327 Excess Sales Tax Revenue 3,005 24 3,029 0 Sheriff Forfeited Property 1,093 16 0 1,111 Cap. Proj.-R&B Infrastructure 32,732 0 0 32,732 Cap. Proj.-Alrport Improvement 12,513 0 0 12,513 Cap. Proj.-Parldng Lot 80,544 0 0 80,544 Cap. Proj.-L1b Telecommunication 54,049 960 40,705 14,324 Cap. ProJ.-L1b Furniture 10,098 268 10,386 0 Cap. Proj.-New EMS Bldg. 19,196 0 0 19,196 Cap. Proj.-New Jail Bldg. 25,000 1,564 13,093 13,471 Cap. ProJ.-Magnolia Beach Erosion 52,537 200,000 0 252,537 Cap. ProJ.-Old Jail Demolition 13,177 0 9,989 3,188 Cap. Proj.-Swan Point Park. 61,475 0 0 61.475 Cap. ProJ..L1ghthouse 27,849 0 9,688 18,161 Cap. Proj.-Fairgrounds Storm Damage 102,099 0 102,099 0 Cap. Proj.-Mold Remediation 12 211,921 211,933 (0) Cap. Proj.-Precinct 3 Building 7,010 0 2,475 4,535 Cap. ProJ.-Bauer Building Roof 35,000 0 0 35.000 Cap. Proj.-Coastallmproyements 0 311,760 18,500 293,260 CCISD/SesdriftlCo . Road Project 0 14,852 0 14,6S2 Port O'Connor Community Center 3,631 2,002 2,330 3,303 Chamber Tourism Center 223 0 0 223 Library Cert. Of ObUg. tnt & Skg 10,072 81 10,153 0 Gen. ObJig. Bonds Int& Skg 23,114 20,222 0 43,336 Gen. ObUg. Ref. Bonds Int & Skg 83,957 3,152 0 87,109 Tax Anticipation Notes lnt & Skg 67,745 728 37S 68,098 Tax Anticipation Notes - Formosa 883,964 10,031 0 893,995 Hospital Opere,tlng 515,955 4,898,131 4,466,741 947,345 Hospital Memorial 16,362 175 0 16,557 Hospital Restrlcted Donation 12,992 140 0 13,132 HO$p. Cert. Of Oblig. Int & Skg 37 0 0 37 IndIgent Healthcare 1,075 260,S75 259,733 1,917 Totals $16,679.479 $7.743,519 $9,377 ,403 $15,245,595 CALHOUN COUNTY TREASURER'S OFFICE STATEMENT OF BALANCES e We the undersigned County Judge and Commissioners in and for Calhoun County, Texas hereby ce made an examination of the County Treasurer's quarterly report, filed with us on thIs ~ day of 2002, and have found the same to be correct and In due order. nass our hands, officially, this ct.5 day of ,2002. ..... H,2d, Cammlss nor Pel ~ "'l.XI"'-'~4~'" , Kenneth W. Finster, CommissIoner Pet 4 ,~WORN TO AND SUBSCRIBED BEFORE ME, County Judge, and County Commissioners of said Calhoun County ea~~...r~sp~tiveIY, on this 4.5 day of ~ ulr ,2002. e -.,:,~,::"",-",:::,.'-.,,\\, t' \ \fi?Rl"~.itJl~\ the undersigned authority on this day personally appeared Sharron Marek, County Treasurer of ..:.,::;~: ~ ~,'*':~:::1f9J,I~~YS that the within and foregoln~. rep~rt is true and correct. <" /y , , -"" <:::>:(} \l\ '" -.:;;.- {'\ /,..:~V ::><)~n."h~JJf\.~ ,~.:':, ...~::::_. .'I.;.:~~ : ".,,~,.~, Sharron Marek, County Treasurer ". i~LFO~ ~~.~OJHIS~daYOf~'2002andreeardedthls c5?5 day t"} ~ "a'f'" "" . ./,-' 2002 -'1"., ' . " ';, . </, ", " tn~ u21au./ .,. [; . ..... ..~ , ./jN'''C\~\\' ~_ __ c ,. z;n~~CI~/otP~ 763 e e CALHOUN COUNTY TREASURER'S OFFICE INVESTMENT REPORT OUARTIR IMOIMG JUMI30 2002 BAlANCE RECEIPTS EXPUtsE BAlANCE IHTERESTEAIINED ..I1IUD! a.TIAIISFlRS "TRANSfERS 1/30/2002 OKEYMRXTCHECKIN HOWCHECKUIG CERTDFDEP OPERATJNG $15,441,64U8 $2.191,362.44 $4,823,800.18 $13,409,403,44 $10,587.34 $3,748.88 $162,093.23 GEN OallG BONDS 1&5 23,114.39 20,222.17 0.00 43,336.56 417.12 GEN OellG REF 80S 1&5 83,956.75 3,152.61 0.00 87,109.36 835.04 LIB CERT OF OellG 1&5 10,072.41 81.45 10,153.86 0.00 81.45 TAX ANTICIP NOTES 1&5 67,745.38 728.25 375,00 6B,098.63 728.25 TAX ANTICIP NOTES FORMOSA 883,964.23 10,031.22 0,00 893,995.45 356.10 9,675.12 DIST COURT JURY 2,892.02 26,393.43 27,044.00 2,241.45 39.41 COUNTY COURT JURY 1,995.83 686.99 1,356.00 1,326.82 24.89 MEM MED eTR OPERATING 515,954.48 4,898,130.94 4,466,740.50 947,344.92 11,608.65 MEM MEO CTR MEMORIAL 16,381.91 175,00 0.00 16,556.91 175.00 MM CTR RESTRICTED DONATIO 12,991.56 140.11 0.00 13,131.67 140.11 INDIGENT HEAL THCARE 1,074.61 260,575.86 259,733,02 1,917.45 62,64 HOSP CERT OF OBUG I&S 36.83 0.00 0.00 36,83 DRAIN OIST #6 8,602,52 142.08 59.60 8,685.00 91.14 DRAIN OIST #8 36,203.58 813.27 4,902.25 32,114.60 350.62 DRAIN OIST #10 MAINT 15,432.61 383.16 1,381.47 14,434,30 158,59 DRAIN DIST #10 1&5 43,598.59 653.22 1,325.00 42,936.81 467.21 DRAIN DIST #11 MAINT & OP 130,354.17 8,137.58 46,889,67 91,602.00 1,208,52 DRAIN DIST #11 I&S 63,262.27 1,086,11 0.00 64,348,38 684.62 DRAIN DIST #11 RESERVE 50240.88 486,18 000 50727,06 486.18 TOTALS $17 409 716.20 $8023392.07 $9643760.55 $15789347.72 $14958.42 $17293,34 $171768,35 (AVERAGE RATE 1 3,25%1 3.25%1 4.48%1 IAlAIlCE PURCHASES BAWfC[ CERTIFlCllUSDFOEPDSJl DAn ISSUED .11/2DI2 fr.tATURITIESJ 1/30/2002 89206-42 8/1412001 $3,000,000.00 ($3,000,000.00) $0.00 89206-45 10/1812001 2,000,000.00 2,000,000.00 89206-47 12/3/2001 1,000,000.00 (1,000,000.00) 0.00 89206-48 12/3/2001 2,000,000.00 2,000,000.00 89206-49 12/3/2001 2,000,000.00 2,000,000.00 89745-40 12/14/2001 3,000,000.00 (3,000,000,00) 0.00 90093-40 2/812002 1,000,000.00 1,000,000.00 900107-40 2/8/2002 1,000,000.00 (1,000,000.00) 0.00 70000-94125 5115/2002 1,000,000.00 1,000,000,00 70000-94133 5/1512002 1,000,000.00 1,000,000.00 70000-94141 5/15/2002 1,000,000,00 1,000,000.00 70000-94273 6/12t2002 1,000,000,00 1,000,000,00 70000-94249 6/1212002 1,000,000.00 1,000,000.00 70000-94257 611212002 1,000,000.00 1,000,000.00 89516-40 9/13/2001 853,000.00 853,000,00 TOTALS $15853000.00 $2 000 000.00 $13 853 00000 OPERATING OPERATING OPERATING OPERATING OPERATING OPERATING OPERATING OPERATING OPERATING OPERATING OPERATING OPERATING OPERATING OPERATING TAX ANTICIP, NOTES-FORMOSA >2>~~<>-- ~~ Sharron M3.rek County Investment Officer 6l -< U ~ ...:i -< ~ E-< Z f3 ~ ...:i ~ ~ '" o == 4) >-. 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