2003-09-11
,.
.,,!
e
e
e
I)
Regular September Term
Held September 11, 2003
THE STATE OF TEXAS ~
~
COUNTY OF CAUiOUN ~
BE IT REMEMBERED, that on this the 11"' day of 5eptel!lber, A.D~ 2003 there was begun and holden at
the Courthouse in the aty of Port Lavaca said County and Slate, at 10:00 A.M. ,a Regular Term of the
CommIssioners' Court Wilhin said County ~ state, and there were present on this date the following
members of the Court, to-wit:
Mid1aeI J. Pfeifer
Roger C. Galvan
Michael J. Balajka
H.FIoyd
Kenneth W. Anster
Wendy Masvin
County Judge
CommIssioner, Pet.1
CommIssioner, Pet. 2
CommIssioner, Pet. 3
CommIssioner, Pet. 4
Deputy County Oeri<
Thereupon the foUowing proceedings were had:
Commissioner Galvan gave the invocation and CommisI;ioner Anster led the Pledge of Allegiance.
PUBUC HEARING TO ANNOUNCE MEETING ON SEPTEMBER 18. 2003 TO ADOPT TAX
J!.AR
Judge Pfeifer opened the Public Hearing atl0:0S am to announce the September 18, 2003 meeting to
adopt proposed tax rate of .4667 for oper.ltIoos and .0543 for debt senIices for a total of .5210. J\Idge
Pfeifer dosed the public hearing at 11:00 am. No action was l3ken at this time.
BIDS AND PROPOSAlS - FUEL BIDS
County Auditor Ben Comiskey read the following fuel bids, whidl were opened 5eptel!lber 11, 2003 at 11:00
am for the peliod beginning September 16, 2003 and ending 0cI0ber 15, 2003. After reviewing said bids, a
Motion was made by ConUnIssloner Floyd and seconded by Olmmissioner Salajka to aa:ept the bid of
Mauritz & Couey for the automated can! system fuel and Diebel OilCernpany for fuel to be delivered as the
low bidders. Olmmlsslonels' Galvan, ~jka, Floyd, Anster and Judge Pfeifer all voted In favor.
,
I FUEL BID PROPOSAL I
IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL. WE THE
UNDERSIGNED. AGREE TO FURNISH FUEL. ACCORDING TOTHE ATTACHED FUEL
SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S
DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERENCEY MEDICAL SERVICE
AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS
COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE
FOLLOWING TWENTY.FOUR HOUR AVAILABILITY LOCATION:
PRICE PER GALLON
S t. 11 r:;
$ /'oI/PI"
PREMUIM UNLEADED GASOLINE $ /. 2/g
DIESEL FUEL $ ,'lJ!i
LOCATION: ). 11 J.. I AJ. A <1.'1-Tk) ~~. /
(MUST BE WITHIN THE CITY OF PORT LA V ACA
OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY
OF PORT LA V ACA.)
UNLEADED GASOLINE
MID GRADE
THE CONTRACT WILL BE FOR THE PERIOD BEGINNING SEPTEMBER 16.2003 AND
ENDING OCTOBER 15. 2003. NO PRICE CHANGES WILL BE ALLOWED DURING
THE CONTRACT PERIOD. .
hI=-= '.' 1
.
'-
>"
FUEL BID
PROPOSAL
IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED
PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS _
INDICATED IN THE SPECIFICA TrONS. .,
PRICE/GALLON X APPROXIMATE' - TOTAL
GALLONS/MO
UNLEADED GASOLINE $ 1.lloS X 3800 $ ;2..1'7,170
PREMIUM UNLEADED GASOLINE $ I. US X 4000 $ tfgfLo.o-o
DIESEL FUEL (LOW SULFUR) $ , CfLS X 2500 $ ..2331.xtJ
TOTAL BID PRICE $ ! I if Yf,S(:>
THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING
SEPTEMBER 16. 2003 AND ENDING OCTOBER 15. 2003. NO PRICE CHANGES WILL BE
ALWWED DURING THE CONTRACT PERIOD.
SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING
DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES.
'NAMEOFBIDDER:.mt\u~/T7 C C,xu, f7
ADDRESS: f. O. ISIJf /']l>'O
CITY,STATE,ZIP: A~T L~~ ''If. 771?'1
PHONE NUMBER: . "r!J- 7D.1J 'I
PRINT NAME: la IlIl ~
AUTHORIZED SIGNATURE: e.
TITLE:' pr;;: fl.. JY)~fi
"
DATE: 9'-/ /- "d
e
r
.
/
e
!
.-.-.----...-
tiL.~ 2
"
.,t
FUEL BID
PROPOSAL
IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED
PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS
INDICATED IN THE SPECIFICATIONS.
PRICE/GALLON X APPROXIMATE ~ TOTAL
GALLONS/MO
UNLEADED GASOLINE s /.0 <i:" X 3800 ~ s S/I?(!).t>~
e PREMIUM UNLEADED GASOLINE S IjL' X 4000 = S ~L>t>;l:>l!)
,
DIESEL FUEL (LOW SULFUR) S ~ X 2500 = S~~Ol:>.~
,
TOTAL BID PRICE SJq79t>.I>>;
THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING
SEPTEMBER 16. 2003 AND ENDING OCTOBER 15. 2003. NO PRICE CHANGES WILL BE
ALLOWED DURING THE CONTRACT PERIOD.
e
SELLER WILL SVBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING
DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES.
NAME Of BIDDER: {)JE.B>.L 6Il (1-> .- M.... '
ADDRESS:----=::}bl tu, Wl,fl:Ji.j fb.. J<(!)'K." '7/
CITy,STATE,ZlP:XbfC<J LA.V.'A-L~ ry) '1-"1)1
PHONE NUMBER: S$":l- '3 ':J.;:).4
PRINT NAME: ~p..~€.~
, AUTHORIZED SIGNATURE:' 1)~'.4/fd.;
TITLE: I/fI4tJ~~ ,
DATE: 9-/1- b3
,
I
,
Ie
"-
"
3
AGRI!I!MI!NT WITH GOVERNMENT PAYMENT SERVI~ INC.
A MotIon was made by ComrnI5&loner IlaJajIca and setIlnded by Comlnissioner Galvan to approve an
agreement between 0IIh0un County and GcMmnent Payment Servlce, Inc. and authorize Judge Prelfer to
sign the agreement Commissioners' Galvan, BaIaJka, Royd, Anster and Judge Prelfer all voted In favor.
"
AGREEMENT
Agreement Number TX082003CALHOUN02
e
THIS AGREEMENT is made by and between CALHOUN COUNTY, TEXAS (Herei.r)after THE AGENCY) .od
GOVERNMENT PAYMENT SERVICE, INC. (Hereinafter GPS) Wherein GPS .od THE AGENCY agree as
follows:
L SYSTEM DESCRIPTIONS. GPS bas developed a service for the pmpose of processing payments by credit
card for Cash Bail, Fines and other Fees for THE AGENCY, GPS is a cash facilitator .od oot a bail bond
comp.oy. The Cash Bail, Fines or other Fees received by THE AGENCY is money belooging to the
Cardholder and is not GPS money, The GPS System will provide the service from a remote location 24 hours
per day/seven days per week. The person wanting to ,pay Cash Bail, Fines, or other Fees to THE AGENCY by
credit card may do so by caJling the GPS office for instructions.
GPS will charge the Payee a fee for the Service as outlined in Attachments "A" .od/or "B" attached hereto .od
made a part hereof.
GPS agrees to provide the Service descnbed herein, pay the necessary telephone service costs .od all training
costs in accordance with the ierms and conditions of this Agreement
2. AUTHORIZATION TO BEGIN, THE AGENCY grants GPS authorization to begin a remote pay service,
as outlined in this Agreement for a minimum period of one (1) year. This Agreement will be automatically
extended for additional one (1) year periods for up to five (5) years. THE AGENCY further agrees to direct
anyone wishing to pay Cash Bail, Fines, or other Fees by credit card, of the GPS telephone number and allow
GPS to place signage at the location descnbing the Services, subject to approval by THE AGENCY. which
approval shall oot be umeasonably withheld.
3. REPRESENTATION OF THE PARmS. GPS represents that it is qualified by training .od experience to _
perform the Services as outlined in this Agreement .,
4, COMPENSATION FOR GPS. GPS shall not be entitled to .oy compensation with respect to the Service
other than !hat set forth in Attachments "A" and/or ''8'' which is paid by the Payee .od not THE AGENCY. It
is hereby agreed .od understood !hat there are no costs to THE AGENCY.
5, COSTS. GPS sball provide toll free telephone numbers for all communications between THE AGENCY .od
GPS .od between the Payee and GPS. GPS will provide oomplete training for THE AGENCY at no cost to
THE AGENCY.
6. STATE AND FEDERAL TAXES. ~ AGENCY sball not be responsible for paying any state or federal
taxes on GPS's behalf.
7. RECONCfi.IATION. GPS will fax a reconciliation report to THE AGENCY each business day for all
transactions completed the previous business day(s). After the report is agreed to, THE AGENCY will sign the
reoonciliation report and fax it back to GPS. The agreed amount will be forwarded directly to THE AGENCY
or THE AGENCY accounl within two business days after GPS receives the signed reconciliation report.
8. INDEPENDENT CO!'fTRACTOR. GPS shall perform all the Services under this Agreement as an
independent contractor and not as .0 employee of THE AGENCY. GPS understaods .od acknowledges !hat it
shall not be entitled to .oy of the benefits ofan AGENCY employee. THE AGENCY bas the right to rely and
does rely upon the expertise of GPS to perfoim the Services in a skillful and professional manner. GPS agrees
to perfoim the Services in such a manner,
9.
RESPONSmILITIES OF THE AGENCY. THE AGENCY shall provide a fax number and the equipment
to receive transaction documents. THE AGENCY will follow the GPS procedures for all transactions.
e
10.
CONFIDENTIALITY AND NONDISCLOSURE. GPS agrees that .oy information or data Obtained,
documenlll produced, or any other material which is required by law or regulation, will be kept confidential .od
sbaIl not be disclosed without the prior written approval of THE AGENCY or as required by law or regulation.
of')
J,,!
t: 4
"
e
e
e
I L INDEMNIFICATION. GPS shall defend, indemnify, and save harmless THE AGENCY, its agents, officers,
and employees from any and all claims, demands, damages, costs, expenses (including attomeys fees),
judgments or liabilities arising out of this Agreement or occasioned by the performance or attempted
performance of the provisions hereof, including, but not limited to, any act or omission to act on the part of
GPS or its agents, officers, employees, and/or- contractors, except those claims, -demands, da.mages. costs,
expenses (including attorneys' fees), judgments or liabilities resulting from the negligence or willful miscondUct
of THE AGENCY.
12, NOTICES. Any notice or consent required or permitted to be given under this Agreement shall be given to the
respective parties in writing, by first class mail or by facsimile delivered to:
THE AGENCY:
GPS:
Michael J. Pfeifer,.county Judge
Calhoun County, Texas
21 \. South Aoo Stree~ Suite 217
Port Lavaco, TX 77979
Mr. Dale W. Conrad, CEO
Government Payment Service, Inc.
7920 Georgetown Road, Suite 900
Indiallapolis,~ 46268
Fax #: (317) 876-9757
or at such other address or to such other person that the parties may from time to time designate. Notices and
consents under this section, which are sent by mail, shall be deemed to be received five (5) days following their
deposit in the U.S. mail. Notices and consents under this section, which are sent by facsimile, shall be deemed
to be received when such facsimile is transmitted to the facsimile number specified in this section and a
confirmation of such facsimile has been received by ~ sender.
13. TERMINATION. THE AGENCY may terminate this Agreement at any time if THE AGENCY determines
that GPS is unable or unwilling to provide the Services descnbed in this Agreement orGPS fails to promptly
correct any problems with the remote pay program after notice from THE AGENCY. THE AGENCY may
also terminate this Agreement without cause if THE AGENCY discontinues this type of program.
14, TEXAS LAW. This Agreement shall be governed by the laws of the State of Texas. Any litigation regarding
this Agreement or its content shall be filed in Calhoun County, Texas, if in State Cowt, or in the appropriate
Distric~ if in Federal Court.
Agreement between: the CALHOUN COUNTY, TEXAS and GOVERNMENT PAYMENT SERVICE,
~C. dated August 20, 2003.
~ WITNESS WHEREOF, the parties have executed this Agreement to be effective on the date executed by
THE AGENCY.
Reviewed and Approved:
71U;~/J(J# /
Michael J'- Pf&r.Udge
Calhoun County, Texas
&[J~
Dale W. Conrad, CEO
Government Payment Service, Inc.
Date: tj ~ II-dJ
Date: 8 - 20-03
5
ATTACHMENT "A"
Agreement Number TX082003CALHOUN02
GPS Transaction Payment Fee Schedule FOR CASH BAIL
CHARGE AMOUNT
$1.00. $200.00
$200.Q1 . $300.00
$300.Q1 . $400.00
$400.01 . $500.00
$500.01 . $750.00
$750.Q1 . $1,000.00
$1,000.01 - $1,500.00
$I,500.Q1 . $1,750,00
$1,750.01 - $2,000.00
$2,000.01 . AND UP
SERVICE FEE
$20.00
$30.00
$40.00
$50.00
$75.00
$95.00
$110.00
$125.00
$145.00
8%
RECONCILIATION
TIME LINE FOR RECONCILIATION OF PAYMENTS
GPS will fax a reconciliation report to THE AGENCY each business day for all transactions completed the previons
business day{s). After the report is agreed to, THE AGENCY will sign the reconciliation report and fax it back to GPS.
The agreed amount will be forwarded directly to THE AGENCY or THE AGENCY account within two business days
after GPS receives the signed reconciliation report.
""
.
:1"
.'
e
e
e
~.._- -
, 6
e
e
e
ATTACHMENT "B"
Agreement Number TX082003CALHOUN02
GPS Transaction Payment Fee Schedule FOR FINES AND OTHER FEES
CHARGE AMOUNT
$1.00 . $100.00
$100.Ql - $200.00
$200.Ql . $300.00
$300.01 . $400.00
$400,01 . AND UP
SERVICE FEE
$10.00
$18,00
$24.00
$32,00
8%
RECONCILIATION
TIME LINE FOR RECONCILIATION OF PAYMENTS
GPS will fax a reconciliation report to THE AGENCY each business day for all transactious completed the previous
business day(s). After the report is agreed to, THE AGENCY will sign the reconciliation report and fax it back to GPS.
The agreed amount will be forwarded directly to THE AGENCY or THE AGENCY account within two business days
after GPS receives the signed reconciliation report.
7
pl
, ' '
RENEW INTERI ncAL AGREEMENT BETWEEN l:ALHOUN COUNTY AND THE CITY OF
CJ:ADRTFT
A Hollon was made by Commlssioner Rnster and seconded by Conunlssioner Royd to renew Intei10caI _
Afj,,,,,,..ent between CaJhoun County and the Oty at Seadrlft, Texas. CommIsSIoners' Galvan, Balajka, _
FIayd, F\nsI2r and Judge PfeIfer oR \lilted In favor.
INTER LOCAL AGREEMENT
THE STATE OF TEXAS )(
COUNTY OF CALHOUN )(
This contract is made and entered into this ~ day of~d by and between
Calhoun County, Texas, hereinafter referred to as the "County" ~ity ofSeadrift,
Texas hereinafter referred to as the "City".
WITNESSETH
In consideration of the mutual covenants and agreements set forth in this
Contract, and other good and valuable consideration stated hereinbelow, County and City
hereby mutually agree as follows:
e
ARTICLE!.
PURPOSE
It is the purpose of this contract to improve and encourage the efficiency and
effectiveness of the County and the City by authorizing the fullest range of
intergovernmental cooperation.
Specific'ally, the County'is hereby contracting and agreeing with the City to
perform certain governmental functions and services. These governmental functions and
services include the undertaking of projects for the construction, maintenance,
improvement, and/or repair of roads, highways and/or streets located within the corporate
limits of the City. The City hereby agrees to reimburse the County for labor and other
expenses incurred by the County in performance of this Contract.
ARTICLE II.
AUTIlORITY
This Contract is entered into by the parties hereto pursuant to the Texas Inter local
Cooperation Act, Section 791.002 of the Texas Government Code. The authority for the
. County and City to enter into this Contract is directly derived from the enabling
legislation as set Qut in said Inter local Cooperation Act
e
I
r:--_.
~
8
e
e
e
nt
. .
This Contract shall be governed by and subject to the laws of the State of Texas
and, specifically, any of the terms and conditions of this Contract are subject to and sha11
be construed in accordance with the construction of the Texas Inter local Cooperation Act
recited hereinabove.
ARTICLE ill.
CONSIDERATION
In consideration for the County providing the governmental functions and
services as set out hereinabove, the City hereby agrees to pay the County the sum of
$1.00 per year due on the anniversary date of the execution of this Contract.
ARTICLE IV.
TERM
The term of this Contract shall commence on the date of execution hereof and
shall terminate five years later, unless extended by mutual agreement
ARTICLE V.
SPECIFIC APPROVAL REQUIRED
Pursuant to Section 791.011 of the Texas Government Code, if the County enters
into an inter local contract under which the County agrees to undertake projects for the
construction, improvement, or repair of buildings, roads, streets or other facilities, the
Commissioner's Court of Calhoun County must give specific written approval to each
individual project before the project is begun. The written approval must be given in a
document separate from the inter local contract and must describe the type of project to
be undertaken and identifY the location of the project.
ARTICLE VI.
SEVERABILITY
If any provision of the Contract is held invalid, such invalidity sha11 not affect
other provisions or applications of the Contract which can be given effect without the
invalid provision or application, and to the end the provisions of this Contract are
declared to be severable.
2
~-_. 9
ARTICLE vn.
MISCELLANEOUS PROVISIONS
This Contract constitutes the entire agreement between County and City and
supersedes any prior understandings or written or ornl agreements between the parties
respecting the subject matter of this Contract.
e
No amendment, modification, or altercation of the terms of this Contract shall be
binding unless it is in writing, daled subsequent to the date of this Contract, and duly
executed by the parties to this Contract.
If, as a result of a breach of this Contract by either party, the other party employs
an attorney or attorneys to enforce his rights under this Contract, then the defaulting party
agrees to pay the other parties' reasonable attorney's fees and costs incurred to enforce
this Contract.
This Contract shall be binding upon and insure to the benefits of the parties
hereto, their respective heirs, executors, administrators, legal representatives, successors
and assigns.
EXECUTED IN DUPL~~ ORIGINALS, one retained by each party hereto,
effective the II day of 2003.
e
CALHOUN COUNTY
STATE OF TEXAS
CITY OF SEADRIFT
STATE OF TEXAS
By: LLi .i. jL::li~
BiHy E~ll RI:>\oe.J;:-I; Lho...~~QtY\
Mayor - ~o'~
ATIEST:
ByQ"Cla ~
City Secretary
3
e
II
c_
10
e
e
e
( .~
By;
Commissioner Michael
Precinct #2
By: #-~>
Commissioner H. Floyd
Precinct #3
By; L~~~
Commissioner Kenneth Finster
Precinct #4
ATI'EST;
By: ~d~
Anita Fricke
County Clerk
Calhoun County, Texas
4
; ,=_. 11
DONATION TO CALHOUN COUNTY EMS
A MoUon was made by Commissioner BaIaJka and seconded by Commissioner Floyd to acrept donallon to
Calhoun County EMS from the 911 DIslrk:I:. CommISsIoners' Galvan, Salajka, Royd, Roster and Judge
I'feIfer aU YOIed In favor.
CalhOU2Q2'" CoN.' Vi~1!.~~;~.~~:~~~;~\iifu~~;:t~~~ebl~' , ,
1.:tP.,u.~~ "'\'_'v~,< '~J'(' ,\,. .
P^"'P\::!driI~'~"""I"""'~Jf.:' 4-'" ~'
"V'~~"'~'."""'~;;1~;n...~,;I:'_ '''. ~~
Pdrt~~"'": .,,'!,.Q'~i4"""1:~<d"l~~ I'!
, (361)5S2" ""(:.~>'......;ot~~~. ~ " DATE
. .=;~~;E"~~~~~~~~i~~. ~~l~~~r~
M~~~1f~~i~~"" .
PAYEm~CY'.2~:lJ.t~.;;~~ $
rwr~~~~~.~~.~'~DO~4~A~A~..~AA~.A&~AA"1~A~~~~*"'.~"...
. " "...., .~. . '. . . ~
TOTBEEmergeucy,1\i_, ,
ORDER:' 216E Mahan street.' ': . . ". "., ' , ' " .," . .-
OF' ',:rci~ia~~'S' "
~..~~iran:foi~t~~~--~.:,~ ".. ,~~'>.:~:::~;,
~ooo~~a~~,~~~3~050~5~ O~~?~~~O
PAY
......... ,"
. ';......~ ..-;:.-;.
<,
$
~~~~1~:: ci ;i.6H
r{),TBE, 2 6E' ".._t-'~s "" ,', "": ..'" ," . ", ,"
ORDER: ' 1" .'lY_', trtet, " ", .',.. "".' ':/ '
, , "" ' p......T --.... '1';:. ,
OF u.~~....... ,," ,
,.
. .~'.'..' . ,,:. :', '. '. .;,..: :;.;. . ",', ....!,. .
. ..:;'~;~~~~:{~~~~~' '''~''~ 't~'i":':
~
~OOO~~B~~ ~~~~~OSO~S~ O~~?~~~O~
a(p<j, 1- Cj q '1- 4qo~4, -Sl..f9
~.
! "
e
1481
08I1~OQ3
1
.
e
. 'R
I
<
DOLLARS ' I
,
!
'.
'"
, ;i,?'27S.0~ '.
...
....
148:3"
0811 &I2OQ~
1
t
~
~
,
i
pOLLARS l
i
f
..
"~96.65
e
~T- 12
"
I!IIST4' , anON OFlWO (2) WATE~ UNES CR~NG UNDER C.O. 307 SOUTH
A Motion was made by Commissioner Aoyd and secoI1ded by Commissioner Balajka to authorize
the installation of two (2) water lines aossing under C.O. 307 South, as Indicated on skelrJ1es,
lSK-()30309-KM (Mr. Ken Morris) and lSK-{)30309-DS (Mr. Dalton Skinner). Commissioners' '
Galvan, Balajka, Aoyd, Rnsler and Judge Pfeifer aU voted In favor.
\J\
'iJ
o\>"- TH-t"",,- \.,
q l ..\
S1"(J~"-.. J"';;r '"".,\,'
c" '\ ~
j , .
\. \ , .
, '-.,. \.
\, ~
, ~'
1<\ "
~ (.; ,
'\
213
7~3~{)
C:.:::-, .;::~:'D.
-;?
::J
307
L-.-.-.--
~X}4-5 "5."'P'I/lZ-
_._._~
/59
~.
W./4--JF..."-. Ptl""lii-
C RD-::>~ ,/V~ I":::. 11/
Pv c IN 2. 1/ 'FVc...
C '" ~'" U....J 6- E V R. n.. ";t:7
3 I ~ t-i.L-D0 L.Dl....:>]$.'G.T.
'<-::OJ:; <_'<--) "".ir' ~1,.);":'iofGlZ,
':, 1,,::>~&! U G-
IS I ) TO FP-ft-i
.UTH
0>'.
,--
, ..
'---
/VOl 'T0 ~c::..A-L.n...
i
l
~D""-r-
5.'T')H.L
~20
, I
I
:_-j
, I
-.--"..-' _.
-----
e
, v: J /!1ZJ /G;Z. J-S
I L;' k; ""7' D.3 0 3 09 - J< n
SD'--'t'L~-F1~ , C:;::;e~:;I~6.-
~ \
\
C, \:
~ \
,
-( \
\'
7\i I
\
() i '.
6 j. \
'.
~
t..J ,
V
-J
Co 1?!W::A /(-v t-
Epq. Y
rJ
/
"
~,
'\I",
\~'
:\
"
Bt>1<,,\"j.-t:;1 '\:
C R.DG:!> lUG.-, if
\
1-_.
"
"
'Z. \ 3 C.R 301'So '1
\,
i
i1
~~.", I
i
"
,
"
'''--
i ,
"-----,
-:-::-';:-'-~~--~-" ---_.- \ \
H;7Zr 141-;0 M4~)AJ~../J'I
.~~----------,-------------
,.-----
13
<
60cJ tL-
1'1f! D~f........e>N 5)::'1"'''''~ ~
1. s l'- - 03 0..3 09"; '.os;.
PdA A lit, ) TeKAs
Ke: K04d '"Bore. u", d 'V
L6C"'~ Crv\. &>'1 S,
'007 s.
F:/' u.JQ.f.... L.~,
(4&' L~ S. "i Sf'" '51 M 301 S'
2"E>e"~
tJ,/"" t;M.
301 So uiL.
J, '8.
't.. J'oh~J'>'
Re>io;.o-
"DAL1i:l.l
:;:;/:\"'"'....-
&s ;deACJl-
:~~
,
~,f --~',
",-". Sc"'eo5Ie.~ r1' __oI~
, J I 1PY.~
~(~ ' 1'es'od""^'t
~z - ._~
--~
P.,f ~~.e-t
e
.f'.
l:!)
'-'" IS
wd
3/0 '7 r.k (" i1..
NOv'f-/".
I'!o t 10 Sc~/~.
PG 1_ z.
(, '1>.
,(' 1
~. 14
\ --
'.' Po1-J A.I~ T~
)
'& ~ 1{t}-A-J Crc-Ss; '1 U"'l d-u "3 () 7 'S
C(n1,.~Juc.~~ uoL ({os ~ 3~7 '5,
~
e
ct
E,oJ1t~..., 13'-'
~\ '1
0- -_ _ _ _ Se/' &;)
f:>fe;~ .
z":'[.,,,f- ~tJAk
,'~ II q I"", (3,0"
3&" Ce..r
r . _ __ __ d~ z. Set.. 40 fI;C {J~f<'
tJ,
e
lIo/es: -1" t;"h 8 (J PfJC S le~ ~ La.<-e...
36:. II ~/rV'
o ~/eev-e....le^l~ -10 Lx A 11M, ~ ZOLh
frO"-- J)rU Ls>.e.. J., 'j); U LM'C.. if G~
Ll~,
. ,A II th-l~ -t l f" Ua-Lll-e.l3e k
IV.
~
e
15
"
FlrEClrrF A CONTRACf BEnllIEEN r.41 MOUN COUNTY AND LANDTECH CONSULTANTS.
me. FOR ENGINEERING SERVICES FOR 2.4 MTI "'" OF ROADWAY ALONG OCEAN DR.
A MotIon was made by Commlssloner Galvan and sealIlded by Commlssloner finster to declare an
emergency Item to execute a alIllI1ld: between Calhoun County and Landtecl1 Consultants, Inc. The
CO/IlJ3Ct IS for engineering services to design and assISt bid and oversee CllIlSlnJdIon of 2.4 miles of
ioadway along Ocean DrIve, which was damaged during Hurricane Oaudette and authorize Commissioner
Galvan to sign lDIIlJaCt. Commissioners' Galvan, Balajka, Floyd, Anster and Judge Pfeifer all voted In fa1Ior.
AGREEMENT BETWEEN THE COMMISSIONER'S COURT
OF CALHOUN COUNTY AND LANDTECH CONSULTANTS, INC. FOR
PROFESSIONAL SERVICES
e
OWNER: Calhoun County, Texas 211 South Ann Street, Port Lavaca, TX 77979
ENGINEER: Landtech Consultants, Inc., 1501 E. Mockingbird, Suite 406, Victoria, Texas 77904
PROJECT: Reconstruction of 2.4 miles of beach Roadway in Calhoun County consisting of the design
and preparation of plans, bidding, construction administration services, and additional services provided
herein for the construction of the following proposed project:
1. Reconstruction of 2.4 miles of roadway along Ocean Drive, damaged during hurricane
Claudette.
OWNER'S REPRESENTATIVE: Shall mean Precinct 1 County Commissioner of the Calhoun County
or a person designated by Calhoun County.
ENGINEER'S AGREEMENT:
ENGINEER shall provide professional engineering services for
OWNER in ,all phases of the Project described below, serve as
OWNER's professional engineering representative for the Project a_
set forth below, and give professional engineering consultation an.
advice to OWNER during the performance of services hereunder.
OWNER'S AGREEMENT:
OWNER agrees to pay for the services as set forth below.
SECTION I . BASIC SERVICES OF ENGINEER
1.1. General.
1.1.1. ENGINEER shall perform professional services as hereinafter stated which include customary
incidental engineering services
1.2. Preliminary Design Phase. ENGINEER shall:
1.2.1. Consult with OWNER to clarify and detine OWNER'S requirements for the Project 3nd review
available data.
1.2.2. Advise OWNER of the need to provide or obtain from others data or services of the types
described in paragraph 3.3, and act as OWNER'S representative in connection with any such services.
1.2.3. Prepare preliminary design documents consisting of final design criteria, preliminary drawing_
and outline specifications . ,. .
1.2.4. Based on the information contained in the preliminary design documents; submit a revised
opinion of probable Project Cost.
1.2.5. Furnish one (1) copy of the above preliminary design documents and review them in person
with OWNER'S REPRESENTATIVE
Page 1
.-1 ~
I, \
16
1.3. Final Design Phase. ENGINEER shall
1.3.1. On the basis of the accepted preliminary design documents and the revised opinion of
probable Project Cost, prepare for incorporation in the Contract final drawings (hereinafter called
"Drawings") and Specifications to show the character and extent of the Project.
1.3.2. Fumish to OWNER'S REPRESENTATIVE assistance in the preparation of required documents
so that OWNER may apply for approvals of governmental authorities having jurisdiction over the Project,
and assistance in negotiations with appropriate authorities.
1.3.3. Advise OWNER'S REPRESENTATIVE of any adjustments to the revised opinion of probable
,-Project Cost caused by changes in the Project and fumish a final opinion of probable Project Cost based
~n the final Drawings and Specifications.
1.3.4. Prepare documents to comprise the contract for construction of the Project (hereinafter the
"Contract") for review and approval by OWNER'S REPRESENTATIVE, including agreement forms,
general, special and supplementary conditions, bidding documents, and other related documents.
ENGINEER shall use forms provided by OWNER where applicable.
1.3.5. Furnish one (1) copy of the above documents and review them in person with the OWNER'S
REPRESENTATIVE.
1.4. Bidding Phase. ENGINEER shall:
1.4.1. Assist OWNER in obtaining bids for a contract for construction of the Project.
1.4.2. Consult with OWNER'S REPRESENTATIVE as to the acceptability of subcontractors proposed
by the prime contractor (hereinafter called "Contractor") when such acceptability is required by the
bidding documents.
1.4.3. Consult with OWNER'S REPRESENTATIVE as to the acceptability of substitute materials and
equipment proposed by Contractor when substitution prior to the award of the Contract is allowed by the
bidding documents.
__ .4.4. Assist OWNER'S REPRESENTATIVE in evaluating bids and in assembling and awarding the
Contract.
1.5. Construction Phase. ENGINEER shall:
1.5.1. Consult with OWNER and act as its representative as provided in the Construction Contract;
act on behalf of the OWNER to the extent provided in the Construction Contract except as otherwise
provided herein.
1.5.2. Provide initial staking when necessary to allow Contractor to construct the Project. The
ENGINEER shall set vertical and horizontal controls only.
1.5.3 Make visits to the site at intervals appropriate to the various stages of construction to observe
the progress and quality of the Contractor's work and to determine if the work is proceeding in
accordance with the plans and specifications. The frequency of such visits shall be as advised by the
Page 2
e
17
owner and of duration sufficient to ensure that the contractor is building the project according to plans
and specifications. Such visits to the site shall be carried on in the presence of the Owner's
Representative. Such visits shall be followed by a written e-mail describing observed progress, submitted
no later than 3 work days after the visit. ENGINEER shall keep OWNER informed of the progress of the
work, and shall endeavor to protect the OWNER against defects and deficiencies in the work.
ENGINEER does not guarantee the performance of the Contractor and is not responsible for the actual
supervision of construction operations or for safety measures that the Contractor takes or should ta.~
ENGINEER shall inform OWNER'S REPRESENTATIVE of any work failing to conform to the Contr~
and shall disapprove or reject any such work and require it to be corrected.
1.5.4. Review and approve or take other appropriate action regarding Shop Drawings and samples,
the results of tests and inspections and other data which Contractor is required to submit, for
conformance with the design concept of the Project and compliance with the Contract; determine the
acceptability of substitute materials and equipment proposed by Contractor; and review maintenance and
operating instructions, schedules, guarantees, bonds and certificates of inspection which are provided by
Contractor in accordance with the plans and specifications.
1.5.5. Assist owner issue instructions to Contractor; issue necessary interpretations and clarifications
of the plans and specifications; prepare change orders as required; require special inspection or testing
of the work; act as judge of the acceptability of the Contractor's work.
1.5.6. Based on ENGINEER'S on-site observations and on review of Contractor applications for
payment, assist owner with determining the amounts owing to Contractor.
1.5.7. Conduct an inspection to determine if the Project is substantially complete, and a final
inspection to determine if the Project has been completed in accordance with the plans and
specifications. If Contractor has fulfilled all of its obligations, ENGINEER shall recommend. in writing,
final payment to Contractor and shall give written notice to OWNER and the Contractor that the work is
acceptable and meets plans and specifications as developed by the Engineer (subject to any conditions
therein expressed). e
1.5.8. Fumish two sets of reproducible as-built record prints of the Project to the OWNER'S
REPRESENTATIVE upon project completion. At least one set shall be hard copy and one set shall be in
a digital format as specified by the OWNER'S REPRESENTATIVE.
SECTION II - ADDITIONAL SERVICES
2.1. General.
If authorized in writing by OWNER, ENGINEER shall fumish or obtain from others Additional Services of
the following types; these will be paid for by the OWNER as indicated in Section 4:
2.1.1. Preparation of applications for govemmental grants, loans or advances in connection with the
Project; preparation or review of environmental assessments and impact statements; review of the effect
on the Project of any such statements and documents prepared by others; and assistance in obtaining
approvals of authorities having jurisdiction over the anticipated environmental impact of the Project.
2.1.2. Services to make detailed investigation of existing conditions or facilities, or to verify the
accuracy of drawings or other information fumished by OWNER, except as necessary for the proper
Page 3
e
:""t
,
;:.~-_._--.
('
18
,
design and construction of the Project.
2.1.3. Services resulting from significant changes in extent of the Project or its design including, but
not limited to, changes in size, complexity, OWNER'S schedule, or character of construction; and revising
previously accepted studies, reports, design documents or Contract Documents when such revisions are
due to causes beyond ENGINEER'S control.
2.1.4. Providing renderings or models for OWNER'S use.
2.1.5. Providing engineering surveys required to properly design the Project.
2.1.6. Furnishing land surveys establishing boundaries and monuments, and related office
e computations and drafting.
2.1.7. Preparation of property or easement descriptions.
2.1.8. Preparation of any special reports required for marketing of bonds.
2.1.9. Furnishing soil and foundation tests and borings.
2.1.10. Providing detailed mill, shop and/or laboratory inspection of materials or equipment.
2.1.11. Investigations involving detailed consideration of operation and maintenance expenses; the
preparation of feasibility studies and appraisals; and assistance in obtaining financing for the Project.
2.1.12. Furnishing the services of special consultants for purposes other than the normal engineering
incidental to the Project, and providing data or services of the types described in paragraph 4.3 when
OWNER authorizes ENGINEER to provide such data or services in lieu of OWNER furnishing them. For
the purposes of this contract, services of a special consultant will be allowed only when the need is
confirmed by the OWNER'S REPRESENTATIVES.
2.1.13. Apply for permits from all govemmental authorities having jurisdiction over the project and
fumish such approvals and consents from others as may be necessary for completion of the project.
.. 2.1.14. Services resulting from the award of more than one prime contract for construction, materials,
.. equipment or services for the Project, and services resulting from the arranging for performance by
persons other than the Contractor and administering OWNER'S contracts for such services.
2.1.15. Services in connection with change orders to reflect changes requested by OWNER if the
resulting change in compensation for Basic Services is not commensurate with the change in services
rendered; services after the award of the contract in evaluating substitutions proposed by the Contractor
which require extensive revisions to Drawings and Specifications; and services resulting from significant
delays, changes or price increases occurring as a result of material, equipment or energy shortages.
2.1.16. Services during out-of-town travel required of ENGINEER other than visits to the site as
required by Section 1.
2.1.17. Additional or extended services during construction made necessary by (1) work damaged by
fire or other cause during construction, (2) a significant amount of defective or neglected work of
Contractor, (3) prolongation of the CGntract time of the Contract by more than sixty days, (4) acceleration
Page 4
e
19
of the progress schedule involving services beyond normal working hours, and (5) default by Contractor. .
2.1.18. Services after completion of the Construction Phase, such as inspections during any guarantee
period called for in the Contract.
2.1.19. Serving as a consultant or witness for OWNER in any litigation, public hearing or other legal Or
administrative proceeding involving the Project except as agreed to under Basic Services.
2.2. Whenever the need for any Additional Services described herein results from any negligenCe_
mistake, oversight or other fault on the part of ENGINEERS, the cost of these services shall be deemed
to be included in OWNER'S payments to ENGINEER for basic services. Any such Additional Services
not performed by ENGINEER that would otherwise be paid separately by OWNER shall be paid for by
ENGINEER. '
SECTION III - OWNER'S RESPONSIBILITIES OWNER SHALL:
3.1. Provide full information as to OWNER'S requirements for the Project, including design
objectives and constraints, space, capacity and performance requirements, flexibility and expandability,
and any budgetary limitations; and fumish copies of all design and construction standards which OWNER
will require to be included in the drawings and specifications.
3.2. Arrange for access to property owned or controlled by the County as required for ENGINEER
to perform its services.
3.3. Examine studies, reports, Drawings, Specifications, and other documents presented by
ENGINEER; provided, that approval of any such documents by OWNER or by OWNER'S
REPRESENTATIVE shall not release ENGINEER from responsibility and liability for any negligence,
mistake, inaccuracy, or other flaw in such documents, and shall not be deemed an assumption by
OWNER or OWNER'S REPRESENTATIVE of any responsibility or liability. e
3.4. Provide such auditing service as OWNER may require ascertaining how Contractor has used
the monies paid to it under the Contract.
3.5. Give prompt notice to ENGINEER whenever OWNER'S REPRESENTATIVE observes any
development that affects the ENGINEER'S services, including defects in thework of Contractor.
3.6. Furnish copies of finalized plans and specifications for use during bidding and construction.
SECTION IV- PAYMENTS TO ENGINEER
4.1. Methods of Payment for Services and Expenses of ENGINEER.
4.1.1". OWNER shall pay ENGINEER. for Basic Services rendered under Section 1, a total fee of
$43,900.00
4.1.2. OWNER shall pay ENGINEER for Additional Services rendered under Section 2 as follows:
4.1.2.1: ,General. Payment for Additional Services of Engineer rendered under this contract and or
Page 5
e
"1
f~--'- 20
~.. -- .
.
,
referenced under paragraph 2.1, Through 2.2.inclusive shall be paid for at the following rate when
supported by invoices.
Standard Hourly Rate for Additional Services
e
Project Manager
Prof. Engineer
Registered Surveyor
CADD Operator
Technician
Clerical
Field Crew - 2 man
3 man
$ 43.00 x 2.9 = $ 124.70
$ 34.00 x 2.9 = $ 98.60
$ 34.00 x 2.9 = $ 98.60
$ 21.50 x 2.9 = $ 62.35
$ 20.50 x 2.9 = $ 59.45
$ 13.91 x 2.9 = $ 40.34
$ 28.75 x 2.9 = $ 83.38
$ 36.50 x 2.9 = $ 105.85
Actual cost of materials required for the job and expenses shall be charged at cost.
Overnight Expense/man - Actual Expenses
$
4.1.3. For Additional Expenses
Land surveys as provided by Section 2.1.6 - 2.1.7
Engineering surveys as provided by Section 2.1.5
Apply for permits as provided by Section 2.1.13, based on
Hourly rates, expenses referenced in section 4.1.2.1
$
$ 5,000.00
$
4.1.4. All other additional expenses: actual cost to ENGINEER based on rates referenced above or
as previously agreed upon in writing.
Where field parties are used, expenses shall include charges for the use of any special instruments and
equipment, including marine equipment, and expendable items such as stakes and monuments.
4.2. Times of Payments
4.2.1. ENGINEER shall submit monthly statements for Basic and Additional Services rendered. For
_Basic Services, the statements will be based upon ENGINEER'S estimate of the proportion of the total
_services actually completed at the time of billing. OWNER shall make prompt monthly payments in
response to ENGINEER'S monthly statements.
4.2.2. Upon conclusion of each phase of Basic Services, OWNER shall pay such additional amount,
' if any, as may be necessary to bring total compensation paid on account of such phase to the following
percentages of total compensation payable for all phases of Basic Services:
PERCENTAGE OF ENGINEER'S FEE FOR BASIC SERVICES
PHASE
AMOUNT
Total compensation for Basic Services shall be
Design/Bidding
Construction, inspection monitoring,
$ 35,000.00
$ 8,900.00
Page 6
e
.,.11
21
.
completion & acceptance
"
Total fixed compensation for additional services in
Section 2.1.6, 2.1.7, and 2.1.5, (Surveying)
Shall be
$ 5,000.00
Total estimated compensation for additional services
In Section 2.1.1 and 2.1.13, ifrequested, shall be
$ 5,000.00
e
Total estimated compensation for additional services
In Section 4.1.2.1 (reproduction and mileage), shall be
$
Total Contract amount shall be
$ 53,900.00
4.3. Other Provisions Conceming Payments.
4.3.1. OWNER agrees to pay a charge of one-half of one percent (%%) per month on all invoiced
amounts not paid within thirty (30) days of the date ofthe invoice, calculated from the date ofthe invoice.
In addition, ENGINEER may, after giving seven days' written notice to OWNER, suspend services under
this Agreement until the ENGINEER has been paid in full all amounts due for services and expenses.
4.3.2. In the event oftermination by OWNER under paragraph 6.1 upon the completion of any phase
of the Basic Services, progress payments due ENGINEER for services rendered through such phase
shall constitute total payment for such services. In the event of termination by OWNER during any phase
of the Basic Services, ENGINEER will be paid for services rendered during that phase on the basis of
Salary, Costs times a factor of 1.5 for services rendered during that phase to date of termination by
principals and employees assigned to the Project. In the event of any such termination, ENGINEER will
be paid for all requested Additional Services and Reimbursable Expenses.
4.4.
e
4.4.1. Salary Costs shall mean salaries and wages paid to all personnel engaged directly on the
Project, and more clearly referenced in Section 4.1.2.1.
Definitions.
SECTION V - CONSTRUCTION COST AND OPINIONS OF COST
5.1. Construction Cost.
The construction cost of the Project means the total, cost of the Project to OWNER, but it does not
include ENGINEER'S compensation and expenses, the cost of land, rights-of-way, or compensation for
or damages to properties, nor does it include OWNER'S legal, accounting, insurance counseling or
auditing services, or laboratory of testing services, or interest and financing charges incurred in
connection with the Project. Construction Cost is one of the item's comprising Project Cost which is
defined in paragraph 1.2.4.
5.2.
Opinions of Cost.
5.2.1. ENGINEER'S opinions of probable Project Cost and Construction Cost represent its best
judgment as a professional engineering firm, familiar with the construction industry; but ENGINEER does
Page 7
e
i'('
.,
f3=-" 22
not guarantee that proposals, bids or actual Project or Construction Cost will not vary from its opinions of
probable cost.
5.2.2.
apply:
If a Construction Cost limit is established between OWNER and ENGINEER, the following will
5.2.2.1. The acceptance by OWNER at any time during the Basic Services of a revised opinion of
probable Project or Construction Cost in excess of the then established cost limit will constitute a
corresponding revision in the Construction Cost limit.
5.2.2.2. ENGINEER will be permitted to determine what materials, equipment, component systems and
types of construction are to be included in the Drawings and Specifications and to make reasonable
eadjUstments in the extent of the Project to bring it within the cost limit.
5.2.2.3. If the OWNER does not solicit bids for the Project within six months after completion of the
Final Design Phase, the established Construction Cost limit will not be binding on ENGINEER, and
OWNER shall consent to an adjustment in cost limit commensurate with any applicable change in the
general level of prices in the construction industry between the date of completion of the Final Design
Phase and the date on which bids are sought.
5.2.2.4. If the lowest bona fide bid exceeds the established Construction Cost limit, OWNER shall (1)
give written approval to increase cost limit, (2) authorize negotiating or rebidding the Project within a
reasonable time, or (3) cooperate in revising the Project's extent or character. In the case of (3),
ENGINEER shall, without additional charge, modify the Contract Documents one time as necessary to
bring the Construction Cost within the cost limit; subsequent modifications by the ENGINEER shall be
paid for as Additional Services.
SECTION VI- GENERAL CONSIDERATIONS
6.1. Termination.
OWNER or ENGINEER may terminate the Agreement upon 10 days written notice to the other party with
the understanding that all services being performed under this Agreement shall cease upon the date,
_pecified in such notice. ENGINEER shall invoice OWNER for all services completed and shall be
wompensated in accordance with terms of the Agreement for all services performed by ENGINEER prior
to the date specified in sU,ch notice.
6.2. Ownership of Documents.
All documents including drawings and specifications prepared by ENGINEER are designed specifically
for the Project. They are not intended or represented to be suitable for reuse by OWNER or others on
extensions of the Project or on any other project. Any reuse by Owner without written approval by
ENGINEER for the specific purpose intended will be at OWNER'S sole risk and without liability to
ENGINEER. Upon acceptance or approval by OWNER, documents' and reports prepared and
assembled by ENGI NEER under this Agreement shall become the sole property of the OWNER and shall
be delive'red to OWNER without restriction on future use. ENGINEER may make copies of any and all
documents for its files.
6.3. Controlling Law.
Page 8
e
( t.'"
23
This Agreement is performable and is to be govemed by the law applicable in Calhoun County, Texas.
Venue for any action arising under this Agreement shall be in Calhoun County, Texas.
6.4. Successors and Assigns,
6.4.1. Successors, executors, administrators, assigns and legal representatives in respect to ..
covenants, agreements and obligations of this Agreement. _
6.4.2. Neither OWNER nor ENGINEER shall gssign, sublet or transfer any rights under or interest in
(including, but without limitations, monies that may become due or monies that are due) this Agreement
without the written consent of the other. Unless specifically stated to the contrary in any written consent
to an assignment, no assignment will release or discharge the assignor from any duty or responsibility
under this Agreement. Nothing contained in this paragraph shall prevent ENGINEER from employing
independent consultants, associates and subcontractors to assist it in the performance of services
hereunder.
6.4.3. Nothing herein shall be construed to give any rights or benefits to anyone other than OWNER
and ENGINEER.
6.5. Independent Contractor.
In performing services under this Agreement, the relationship between OWNER and ENGINEER is that
of independent contractor, and OWNER and ENGINEER by the execution of this Agreement do not
change the independent status of ENGINEER. No term or provision of this Agreement or act of
ENGINEER in the performance of this Agreement shall be construed as making ENGINEER the agent,
servant, or employee of OWNER.
6.6. Indemnity and Insurance.
ENGINEER agrees to defend, indemnify, and hold OWNER whole and harmless against any ande
claims for damages, costs and expenses to persons or property that may arise out of, or be occasioned
by any act or omission, including negligence, of ENGINEER or any officer, agent, servant, employee, or
associate of ENGINEER in the execution or performance of this agreement. In additions, the duty to
indemnify provided by the previous sentence shall indemnify OWNER against damages caused by acts
or omissions, including negligence, of OWNER or OWNER'S officers, agents, or employees, but shall not
apply to the negligence of OWNER or its agents or employees if the damage arises from (1) personal
injury, (2) death, (3) property injury, or (4) any other expenses that arise from the personal injury, death,
or property injUry.
ENGINEER further agrees to indemnify OWNER against all claims for damages that may arise from any
claim made by an officer, agent, employee, associate, or subcontractor of ENGINEER or as a result of
the entry of any of ENGINEER'S officers, agents, employees, associates or subcontractors onto the
property of OWNER. The duty to indemnify provided by the previolJssentence shall apply regardless of
the acts or omissions, including negligence, of OWNER if the damage arises from (1) personal injury, (2)
death, (3) property injury or (4) any other expense that arises from the personal injury, death, or property
injury.
During the term of this project and one year following its completion, ENGINEER shall maintain errors
and omissions insurance in the amount of at least $500,000 per occurrence and $500,000 aggregate,
Page 9
e
24
\
" '~
and shall provide a copy of the insurance certificate to the OWNER'S REPRESENTATIVE. The
insurance certificate shall require the insurer to provide the OWNER with at least 30 days notice of
cancellation or change in coverage.
" .
This Agreement, together with referenced attachments, constitutes the entire Agreement between
OWNER and ENGINEER and supersedes all prior written or oral understandings. This Agreement and
said attachments may only be amended, supplemented, modified or canceled by a duly executed written
instrument
EXECUTED, this the
e
OWNER:
rt2
I J../ day of
.
(seal)
ATTE~ "C/.1.~
County Clerk
e
e
': J ~
51TQ4/~ ,jt)dJ
PROFESSIONAL:
zonsultants, Inc.
L~
Ben Galvan, Manager- Victoria Office
Page 10
25
RENEW "CIOO-' CONTRACT WIIH mE Tn'AS DEPARTMEN1: OF HEALm FOR
2003/2004
A Motion was made by Commfssioner finster and SI!ICQIlded by Judge Pfeifer to renew ~ contract wftIt
the Texas Department of Health for 200312004. ColI)mlssloners' Galvan Salajka Royd Roster and Judge
PfeIfer aD \lilted In favor. ' , ,
"
"
.~
e
CONTRACT FOR PUBLIC HEALTH SERVICFS
TDH DOCUMENT NO, 7460019239A2004
Contract Issued by: TEXAS DEPARTMENT OF HEALTH CC
(RECEIVING AGENCY) 1100 WEST 49111 STREET
AUSTIN, TEXAS 78756-3199
Lega\ Authority to Contract: Chapten 12 and 121, Health and Safety Code,
Venue: The provisions of this Contract shall be interpreted in accordance with Texas law. Venue for any court disputes shall be in Travis County.
Texas.
PERFORMING AGENCY NAME: CALHOUN COUNTY HEALTH DEPARTMENT
MAILING ADDRESS: 117W ASHST PORTLAVACA TX 77979.2912
STREET ADDRESS: 117 W ASH ST PORTLAVACA TX 77979.2912
NAME OF AUTHORIZED
CONTRACl'ING ENTITY: CALIIOUN COUNTY
(If differw fron'lPl!RR)RMlNG AGENCY)
PAYEE DATA (If not the same as PERFORMING AGENCY or AUTHORIZED CONTRACTING ENTITY; must be on file with the Texas State
Comptroller's Office.):
NAME: CALIIOUN COUNTY TREASURER
ADDRESS: COURTIfOUSEANNEX PORTLAVACA TX 77979-4210
(City, State, Zip)
State of Texas Vendor Identification No. (14 digits) PAYEEAGENCYFlscal
17460019239004 Year Ending Month: December
PAYEE BUSINESS INFORMATION FOR STATISTICAL REPORTING: Please ch~ck the categories that apply to your business.
, '.
, .
- Small Business. A corporation, sole proprietorship, or other legal entity fonned for the purpose of ma1dng a profit which is
independently owned and operated and'has fewer than 100 employees or has less than $1,000,000 in annual gross receipts.
- Historically Underotilized Business (HUB) . A corporation. sole proprietorship, or joint venture formed for the purpose of making a
profit in which at least 51 % of all classes of the-shares of stock or other equitable securities are owned by one or more persons who have
been historically underutilized (socially disadvantaged) because of their identification as members of certain groups: Black American,
Hispanic American. Asian Pacific American, Native American, and Women. The HUB must be certified by General Services
Commission or another entity.
- For Profit Organization
SUMMARY OF CONTRACT DOCUMENTATION:
COVER PAGE 1 . Receiving and Performing Agency Data GENERAL PROVISIONS - I I12oo1
COVER PAGE 2. Details of Attachment(s) ATTACHMENT(S)
COVER PAGE 3 . Authorized Signatures EXHIBITS, IF APPLICABLE
e
Cover Page 1
or:~'----.
n 26
.
"
-
DET AILS OF A TT ACHMENTS
AttI TOH Program ID/ Term Financial Assistance Direct Total Amount
Amd TDH Purchase Order Assistance (TDH Share)
No. Number Begin End Source of Amount
Funds"
01 OPHPILPHS 09/01/03 08/31/04 Stale 93.991 40,636.00 0.00 40.636.00
o00ooo1491
TOR Document No.7460019239A2004 Totals $ 40,636,00 $ 0.00 $ 40.636.00
I
"Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA). if applicable. REFER TO
BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS.
e
e
Cover Page 2
e
27
EXECUTED IN DUPLICATE ORIGINALS ON TIlE DATES SHOWN,
CALHOUN COUNTY
Authorized Contracting Entity (type above if different
from PERFORMING AGENCY) for and in behalf of:
PERFORMING AGENCY NAME:
CALHOUN COUNTY HEALTH DEPARTMENT
By: !f!:dor~~fLl-~U)
~JA~ QuAt
ame and itle)
Date:
t!-I}-IJ3
RECOMMENDED:
By: ~ ~~
(pERFO !NG AGENCY DiIector, if different
from person authorized to sign contract)
~
RECEIVING AGENCY NAME:
TEXAS DEPARTMENT OF HEALTH
By:
(Signature of person authorized to sign contracts)
Bob Burnette, Director
Procurement and Contractine Services Division
(Name and Title)
Date:
'tl/-z.'\Il>:s.
IDH Document No: 7460019239A2004
Cover Page 3
,
~-
.
"
.
e
e
e
28
e
e
e
DOCUMENT NO. 7460019239A-2004
A'ITACHMENTNO.Ol
PURCHASE ORDER NO. 0000001491
PERFORMING AGENCY: CALHOUN COUNTY HEALTH DEPARTMENT
RECEIVING AGENCY PROGRAM: OffiCE OFPUBUC HEALTH PRACTICE
TERM: September 01, 2003 TIIRU: August 31,2004
SECTION L SCOPE OF WORK:
LOCAL PUBUC HEALTH SUPPORT FUNDS
PERFORMING AGENCY shall use direct assistance and/or financial assistance, as specified in
SECTION m, BUDGET, from RECEIVING AGENCY to improve or strengthen local public
health infrastructure by:
. Developing objective(s) to address a public health issue;
. Utilizing resources provided through this contract to conduct activities and services
that provide or support the delivery of essential public health services; and
. Assessing, monitoring, and evaluating the essential public health services provided,
and developing strategies to improve the delivery of essential public health service(s).
These tasks shall be performed in accordance with PERFORMING AGENCY'S FY 04 Local
Public Health (LPHS) Service Delivery Plan and the FY 04 Texas Application for Preventive
Health and Health Services Block Grant Funds.
The assessment/evaluation activities must include a standard that is identified in the
PERFORMING AGENCY'S FY 04 LPHS Service Delivery Plan. Acceplable standards include
the National Public Health Performance Standards approved by the Centers for Disease Control
and Prevention, Performance Standards developed by the Texas Association of Local Health
Officials, Healthy People 2010 and any federal, slate or local law or regulation governing the
delivery of essential public health services. Evaluation methods utilizing standards not listed in
this contract Attachment must be pre-approved by RECEIVING AGENCY.
PERFORMING AGENCY shall comply with all applicable federal and state laws, rules,
regulations, standards and guidelines in effect on the beginning date of this contract Attachment.
The foJlowing documents are incorporated by reference and made a part of this contract
Attachment:
. PERFORMING AGENCY'S FY 04 LPHS Service Delivery Plan;
· Chapter 23-11 of the Healthy People 2010;
A'ITACHMENT-Page 1
"
29
pi:
· Section 121.002, Texas Health & Safety Code, Definition of Ten Essential Public Health
Services; and
· FY 04 Texas Application for Preventive Health and Health Services Block Grant Funds.
Two types of support are available under this program:
(1) Direct assistance in the form of state-paid positions and/or
(2) Financial assistance from
a. General Revenue funds;
b. Federal Preventive Health and Health Services Block Grant; and
c. Earnings from the Permanent Fund for Children and Public Health under the
Government Code, Section 403.1055
DIRECT ASSISTANCE
State-paid positions under this contract Attachment shall perform activities as specified in
PERFORMING AGENCY'S FY 04 LPHS Service Delivery Plan.
FINANCIAL ASSISTANCE
PERFORMING AGENCY shall direct all resources authorized through this contract toward
supporting/providing, assessing, monitoring, and developing strategies to improve essential
public health services for addressing public health issues within the jurisdiction served.
Performing Agency may not use earnings from the Permanent Fund for Children and Public
Health for lobbying expenses under the Government Code, Section 403.1067.
PERFORMANCE MEASURES
RECEIVING AGENCY shall specify the performance measure(s) to be used to assess, in part,
PERFORMING AGENCY'S ability to meet the objectives outlined in the FY 04 LPHS Service
Delivery Plan without waiving Ihe enforceability of any of the other terms of the contract.
PERFORMING AGENCY shall provide services in the following county(ies)/area: Calhoun.
SECTION n. SPECIAL PROVlSIONS:
General Provisions, Reports Article, is revised to include the following paragraphs:
PERFORMING AGENCY shall submit quarterly progress reports which describe progress
toward completing the activities contained in PERFORMING AGENCY'S FY 04 LPHS Service
Delivery Plan and any written revisions.
PERFORMING AGENCY shall submit the first, second and third quarter's progress reports to
ATIACHMENT-Page2
i. .
;'
e
e
e
30
e
e
e
~. , c~
RECEIVING AGENCY no later than thirty (30) days after the end of each quarter, and the
fourth quarter report 10 RECEIVING AGENCY sixty (60) days after the end of PERFORMING
AGENCY'S contracl term in a format specified by RECEIVING AGENCY.
PERFORMING AGENCY shall submit an Annual Budget and Expenditures Report in a format
specified by to the RECEIVING AGENCY by January 31,2005.
AITACHMENT-Page3
31
"J'
l
,
SECTION ill. BUDGET:
PERSONNEL
FRINGE BENEFITS
TRAVEL
EQUIPMENT
SUPPLIES
CONTRACfUAL
OTHER
TOTAL
, .
$32,529,00
8,107.00
0.00
0.00
0.00
0.00
0.00
$40,636.00
Total reimbursements will not exceed $40,636.00.
Financial status reports are due the 30th of December, 30th of March, 30th of June, and the 30th
of November.
ATTACHMENT-Page 4
e
e
e
~--' 32'
t'
" PASS RESOLUTION REGARDING 2004 CAI HOUN COUNlY INpIGENT DEFENSE GRANT
A Motion was made by Conunissioner ~ and :;econded by CommIssioner Galvan to pass resolution
regarding 2004 Calhoun County Indigent Defense Grant In the amount of $13,248.00. CommlssioneIs'
Galvan, Balajka, Floyd, Roster and Judge PfeIfer all Voted In favor.
e
e
e
2004 Calhoun County Resolution
Indigent Defense Grant Program
WHEREAS, under the provisions of the Fair Defense Act, 77th Regular Session, counties
are eligible to receive grants from the Task Force on Indigent Defense to provide
improvements in indigent defense services in the county; and
WHEREAS, this grant program will assist the county in the implementation of the
provisions of the Fair Defense Act and the improvement of the indigent criminal defense
services in this county; and
WHEREAS, Calhoun County Commissioners Court has agreed that in the event of loss
or misuse of the funds, Calhoun County Commissioners assures that the funds will be
returned in full to the Task Force on Indigent Defense.
NOW lHEREFORE, BE IT RESOLVED and ordered that Michael Pfeifer is designated
as the Authorized Official 10 apply for, accept, decline, modifY, or cancel the grant
application for the Indigent Defense Formula Grant Program and all other necessary
documents to accept said grant; and
BE IT FURTHER RESOLVED that the County Judge is designated as the Program
Director and contact person for this grant and the County Auditor is designated as the
Financial Officer for this grant.
Adopted this / /
dayof ~~kr
,2003.
71~~~i#41
County Judge
Attest:
Lu-v ~~
County Clerk
Internet Submission Form
[
After submitting the formula grant application on-line, the following Internet submission
confirmation number was received # ~nn4D.9.q d-.cx> ?,oq 0'1_. This grant
application submission was in accordance with the Commissioners Court Resolution
above.
JJi1ct,iV~
Michael Pfei
County Judge
!'
33
.
ENTER INTO AN 1NTERLnl".&1 AGREEMENT BETWEEN CALHOUN COUNlY AND
CAlHOUN COUNlY WEPENDENT SOfOOL D~cr
"
A Motion was made by Commissioner Rnster and seco.lded by Commissioner Floyd to enter Into and
Inle10cal Agreement between Calhoun County and Calhoun County Independent SdlQOI District In regards
to the old Seadrlft school being deeded over to the County from a:rsD to be renovated Into a larger Dbra'Y
for the Oty of Seadrift. Commissioners' Galvan, Balajka, Floyd, Anster and Judge Pfeifer all voted In favor.
INTERLOCAL COOPERATION CONTRACT
e
STATE OF TEXAS ~
~
COUNTY OF CALHOUN ~
KNOW ALL MEN BY THESE PRESENTS:
This Interlocal Cooperation Contract is made and entered into by and between
the Calhoun County (hereinafter "COUNTY"), a political subdivision of the State of Texas,
acting by and through its duly elected Commissioners, and Calhoun County Independent
School District (hereinafter "CCISD"), acting by and through its duly elected Board of
Trustees.
TEXGOV'T.CODE ~791.00l et seq. The purpose of this Interlocal Contract is to provide a
governmental function or service that COUNTY and CCISD are each authorized to perform
individually" The parties agree to the terms below.
2. CCISD owns property described in the attached Exhibit "A" that it desires to sell
to COUNTY. So long as COUNTY uses the property under the restraints provided by
United States District Court for the Eastern District of Texas, Tyler Division, in Cause
#5281, styled United States of America VS. State of Texas, et ai, CCISD is legally permitted
to sell the property to COUNTY for the fair market value of the property as determined by an
appraisal of the property pursuant to TExAs LOCAL GoVERNMENT CODE ~ 272.001.
1
e
~-, ;.~,
) ,t,
~4
"
3. An appraisal of the property performed by a certified appraiser finds that the
property to be purchased by COUNTYfrom CCISD is valued at $44,854.00.
4. In the past, COUNTY has provided construction services for roadways to CCISD.
The balance owing on said services by CCISD to COUNTY is $29,404.62 that is currently
e owed to COUNTY by CCISD. COUNTY desires to purchase the property described in
Exhibit "A" for the fair market value of the property pursuant to TExAs locAL GoVERNMENT
CODE ~272.001.
5. CCISD and COUNTY agree to the sale of the property ofCCISD to COUNTY
under the following terms and conditions:
(a) CCISD shall convey the property described in the attached Exhibit "A" to
COUNTY by the Special Warranty Deed attached hereto as Exhibit "B."
(b) CCISD shall be absolved from paying the sum of $29,404. 62 to COUNTY for
previons construction services.
e
(c) COUNTY shall complete a parking lot and playground repairs valued at
$15,449.38. CCISD shall not be obligated to pay for any construction services regarding the
parking lot or playground repairs to COUNTY that are valued at $15,449.38. COUNTY
shall not be obligated to pay any interest on the purchase price. CCISD shall offset the cost
of the parking lot and playground repairs to the amounts due on the purchase price so that no
amounts shall be paid by the COUNTY TO CCISD or from CCISD to COUNTY.
2
e
n'.
35
6. This agreement shall be effective from the date that the last party to the agreement
approves it, and shall continue in full force and effect for a period so long as services are due
and owing to CCISD by COUNTY.
7. The funds used by COUNTY to pay for the costs described above shall be paid out
of current revenues available to the parties as required by TEX.GOV'T.CODE
~791.01l(D)(3).
8. The parties to this illterlocal contractual agreement stipulate and agree that the
consideration paid by either pmty to the other party is an amount that fairly compensates the
other party for the services that either party shall perform under the tenus of the contract
9. Each party to this agreement has adopted a resolution authorizing the presiding
officer of each of the respective parties to this agreement to execute said agreement, which
agreement shall be binding upon both COUNTY and CCISD, their respective successors and
assigns.
EXECUTED IN MULTIPLE ORIGINALS by the County Judge of Calhoun
County and the President of the Board of Trustees of Calhoun County Independent School
District on the dates hereafter stated.
CALHOUN COUNTY, TEXAS
. t/
By: chael Pfeifer, ,oun u~
Date ofExeciItion: 9- /1-03
CALHOUN COUNTY INDEPENDENT
SCHOOL DISTRIC'I
By: WoAJ--
Brenda Wilson, President
Date of Execution: ~ ~~.;}J)()~
-=>
3
,'1("
~ r. .
~- ,
36
,.
e
e
e
o
SPECIAL WARRANTY DEED
THE STATE OF TEXAs ~
~
COUNTY OF CALHOUN ~
THAT CALHOUN COUNTY INDEPENDENT SCHOOL DISTRICT, a
KNOW ALL MEN BY THESE PRESENTS:
e
political subdivision of the State ofTexas, acting by and through its du1y elected Board of
Tmstees and pursuant to an Interlocal Agreement adopted by the Board of Trustees on the
~dayof ~
, 2003, authorizing the sale of the hereinafter described
property, (a copy of such Interlocal Agreement is attached hereto as Exhibit "A" and made a
part hereof for any and all purposes), hereinafter called Grantor, for and in consideration of
the sum ofTEN AND NO/100 DOLLARS ($10.00) cash, received in hand by Grantor and
paid by the COUNTY OF CALHOUN, who approved said purchase by Interloca1 Agreement
adopted by Calhoun County Commissioner's Court on the .1L- day of
~..~\~ , 2003, and whose mailing address is 211 South Ann Street, Port
Lavaca, Texas 77979, hereinafter called Grantee, the receipt and sufficiency of which is
hereby acknowledged and confessed, HAVE GRANTED, SOLD AND CONVEYED, and by
e these presents does GRANT, SELL AND CONVEY unto the said Grantee, that certain lot,
tract or parcel of land, lying and being situated in Calhoun County, Texas, and being more
particu1arly'described as follows, to-wit:
BEING all of Block 30 of the City of Sea drift, Calhoun County,
Texas.
SUBJECT TO all easements, restrictions and reservations
appearing of record affecting the above described property. '
Out oithe grant hereby made there is HOWEVER, EXCEPTED
1
e
,
37
to Grantors herein, Grantors' heirs and assigns all mines and
minerals and the mineral rights, including oil, gas, sulphur and
other minerals in, on, and under and that may be produced from
the premises hereby conveyed. It is the intention of the
Grantors herein to reserve both the mineral and royalty estates
of the premises hereby conveyed.
As required by the United States District Court for the Eastern
District of Texas, Tyler Division, in Cause #5281, styled United
States of America vs. State of Texas, et al THE FURTHER
COVENANT, CONSIDERATION AND CONDmON IS
THAT 1HE FOLLOWING RESTRICTIONS SHALL IN ALL
THINGS BE OBSERVED, FOLLOWED AND COMPLIED
WITH:
(a) The above described realty, or any part thereof; shall not be
used in the operation of, or in conjunction with, any school or
other institution Df learning, study or instmction which
discriminates against any person because of his race, color or
national origin, regardless of whether such discrimination be
effected by design or otherwise.
(b) The above liescribed realty, or any part thereof, shall not be
used in the operation of or in conjunction with, any school or
other institution oflearning, study or instmction which creates,
maintains, reinforces, renews, or encourages, or which tends to
create, maintain, reinforce, renew or encourage, a dual school
system.
These restrictions and conditions shall be binding upon Grantee,
Grantee's heirs, officers, directors, successors, personal
representatives and assigns, for a period of fifty (50) years from
the date hereof; and in case of a violation of either or both oithe
above restrictions, the estate herein granted shall, without entry
or suit, immediately revert to and vest in the grantor herein and
its successors, this instrument shall be null and void, and grantor
and its successors, shall be entitled to immediate possession of
such premises and the improvements thereon; and no act or
omission upon the part of grantor herein and its successors shall
be a waiver of the operation or enforcement of such condition.
The restriction set out in (a) above shall be constmed to be for
the benefit of any person prejudiced by its violation. The
2
'~'f :
"
,
e
e
e
,,;
38
" ,
e
e
e
restriction specified in (b) above shaII be construed to be for the
benefit of any public school district or any person prejudiced by
its violation.
Grantor represents it has complied with all requirements of the
Texas Education Code and the Local Government Code
applicable to the sale of school district real estate. Grantor
hereby sells this property under the terms and conditions of
Texas Local Government Code ~272.001 for the fair market
value as deternrined by an appraisal by a certified appraiser.
Said purchase is FURTHER SUBJECT TO an Interlocal
Agreement between the parties, a copy of which is attached
hereto marked Exhibit "A."
TO HA VE AND TO HOLD the above described premises, together with all
and singular, the rights and apputtenances thereto in anywise belonging unto the said
Grantee, Grantee's heirs and assigns, forever; and Grantor does hereby bind itself: its
successors and assigns, to WARRANT AND FOREVER DEFEND all and singular in and to
the surface only of the premises unto the said Grantee, Grantee's heirs and assigns, against
every person whomsoever lawfully claiming, or to claim the same or any part thereof; when
the claim is by, through or under Grantor but not otherwise, subject to the above referred to
easements, restrictions, conditions and reservations.
GRANTOR HAS NOT MADE, AND DOES NOT MAKE ANY
REPRESENTATIONS, WARRANTIES OR COVENANTS OF ANY KIND OR
CHARACTER WHATSOEVER, WHETHER EXPRESS OR IMPLIED, WITH RESPECT
TO THE QUALITY OR CONDITION OF THE PROPERTY, THE SUITABILITY OF THE
PROPERTY FOR ANY AND ALL ACTMTIESAND USES WInCH GRANTEE MAY
CONDUCT THEREON, COMPLIANCE BY THE PROPERTY WITH ANY LAWS,
RULES, ,ORDlNANCES OR REGULATIONS OF ANY A,PPUCABLE
3
c,
t
39
nr
. -"
."
GOVERNMENTAL AUTHORITY OR HABITABll..ITY, MERCHANTABll..ITY OR
FITNESS FOR A PARTICULAR PURPOSE, AND SPECIFICALLY, GRANTOR DOES
. NOT MAKE ANY REPRESENTATIONS REGARDING HAZARDOUS WASTE, AS e
DEFINED BY THE TEXAS SOLID WASTE DISPOSAL ACT AND THE REGULATIONS
ADOPTED TIIEREUNDER, OR THE U.S. ENVIRONMENTAL PROTECTION AGENCY
REGULATIONS, OR THE DISPOSAL OF ANY HAZARDOUS WASTE OR ANY
OTIIER HAZARDOUS OR TOXIC SUBSTANCES IN OR ON mE PROPERTY.
EXCEPT FOR THE WARRANTIES EXPRESSLY CONTAINED HEREIN, THE
PROPERTY IS HEREBY SOLD, TRANSFERRED, AND ASSIGNED TO GRANTEE "AS
IS" AND "WITH ALL FAULTS".
SIGNED the ~day of ~.-f. ,2003, but to be effective upon
the approval by the Texas Education Agency and Commissioner of Education, State of
Texas, or his duly authorized representative.
e
CALHOUN COUNTY INDEPENDENT
SCHOOL DISTRICT BOARD OF
TRUSTEES
_~LillA
Brenda Wilson, President
CERTIFICATE OF APPROVAL
The foregoing conveyance was hereby approved on behalf of the Texas Education Agency
and the Commissioner of Education, who has delegated the authority for approval to David
Anderson, Chief Counsel in the Office of Legal Services, as shown by the attached Exhibit
"B."
4
e
40
"
, .
.
e
e
e
( ,
.^
THE STATE OF TEXAS ~
~
COUNTY OF CALHOUN ~
~This instrument was acknowledged before me on the J~day of
2003, by BRENDA WILSON, as President of the Board of Trustees of
Calli County Independent School District, on behalf of said School District.
~Utv a. LdJ.v
Notary Public in and for The State of Texas
lie u:=~~ ~
5
~ 41
,
COONIYTRFasuREtiDiSTRIan i:D'IC. SHERIFF. lP #2. #4 AND #5 - MONTHLY
REPORTS
,
.
The CountyTreasurer, DIslrIctOerk, SherlIf, JP #2, #4, and #5 jlIesc.lted their monIh/y reponsfor August
2003 and after reading and verifytng same, a MotIon was made by Commissioner BaJajka and secu.Nled by
Commissioner Floyd that said reports be a~ jlS pres..,lt:d. Commissioners' Galvan Balajka Royd
FInsler and Judge PfeIfer aU voted In favor. '.' ' ,
CALHOUN COUNTY TREASURER'S REPORT 09, 3llLY.....
1lEG1N1'Ul/G ENDING
FUND JIVN1)~ RECEIPTS lJlS8URsl!MENTS FCJND lJALANClf
S 8.19P.611." S 1.185,69'.70 2.25"""65 7,130.890.73
It BlUllOll GENERAL 197,57523 37J9..... o.on 23',909.66
DAD ok BlUllOB 1'lU!CINCT 03 1(l,657.34 '8,'2 0.00 10,695.66
OAD It JlR/DOE PRECINCT IH 18.701.63 67.24 0.00 13.76U7
871FM1090 1).31.'96.17 4,787.60 0,00 IJ3',2'U'
MA1>m!NANCE nECINCT '14 lSJ06..S7 0.00 .0.00 18,306.$7
IER.\L ROAD PRBcINCT" 3,810.75 13.'0 0.00 3,B24.45
n!llAL)lOAD:!'llEClNCT 02 3.810.7. 13.70 0,00 .,82....
TllllAL ROAD PRECINcr #'J 3,810.7. 13.70 0.00 3,&24....
TEIlAL l<OAO PRBcINCT.. 3,810.74 13.70 0.00 3,824.44
00 CONnOL ll\ECllCT... 0.00 0.00 0.00 0.00
PRDBAT70N 11&.761.57 1l,555.83 32,,100.58 96,216.82
CAMPIDAn In319.09 SQ,439,41 7.944.81 165,2.13.li!}
lQ"~a; .' ,a.042.2& 68.47 ',593.19 lS,511.54
Y OIPT .ANt> MEMORIAL 6<,00<.73 295.15 0.00 "JOl."
:w LIll1<ARY 46.349.91 1.8-'6.66 1,808." .&6,381.82
AI. PRDl'RB INl'RASTlWCIURE 32,732.A' .0.00 0.00 32,732."
AI. l.ROMl1U'ORr 1Io4PROV1lM1lNT , l2.'13.10 0.00 0.00 12.513.10
AI. P1lDM1lU'OlQ" IMPROVEMENT II 21.....00 0.00 0.00 29,.846.00
AI. l'llO}.PARE!NG LOT '0,5"'.81 0.00 0.00 .0,.5....81
AI. PRQJ:.~ EMS BLIXl 19J96.2$ 0.00 0,00 19.196.25
PRDHIEW lAlL BlJl<} '57,639.40 0.00 0.00 357.639.40
AI. PRD}'MAONOIJABEAClIl!IlOSIOJ>I 7S,234.n 0.00 0.00 18:;;;..75
AI.l'l101-SW AN1'OlNT7AI<IC 71,7")IJ.NJ 0.00 0.00 74,720.40
AI. l'llO}.UCllD'IIOUSIt 2.00 0.00 0.00 2.00
AI.lROJ-MOLD RI!MI!t>"'TlON 687,263-26 0,00 800,304 686,4&292
AI. l'ROJ.COASl'ALJMPROVIIMJlNTS 13',240.17 0,00 0.00 133,240.77
iSI!AI)RlPT1CO.1lOAD PROJECl' 10&,352.32 0.00 0.00 14,852.32
COMMllNlrY CllNIll1l 6.lS6..7S 3,512..14 1.172.70 8,.&96:.19
TOI)1tISM CENrJlR 123.16 0.00 0.00 223 .J6
AND CCll.JlQ" COSTS 1I0lJ)!NO I'tlNI> ~,217.31 '''''0.00 28,322.00 7,045.31
ONA-TlONS 136,458.3' 526.19 IJI6.90 135p&7.67
OONI'R.OL-CA. WS 138.87 0.00 0.00 131.17
rolU'mED PR07llR7Y 1.t61.5';' 4.20 0,00 IJ71.74
RDS~.couNTY= 13,7104.65 2.82.1.2.2 1.47 B6,59~
CORDS MGMt It 1'IlllSERVATlON 56J77.00 1,<3'.11 52653 ' 57.28*-13
OORI'Bot1S.E sECIllmY 133.969.80 2,fiOO.52 0.00 136,$70..32
RANTS 92.3:l9~ 331.98 1"0...;0 92,S21.00
WllNF omoms SID.roUe. (UlOSE) 6,521.69 23.45 0,00 ,6.5'5.1'
PRDBATlONIlESTlTtlTlON 3,sILO. m.8'J ',56= 226.70
ONS CONnACr Sl!RVICIl ' 5)87.87 20,40 0.00 $"14...27
VICTIMS COMPl!NSA1'lON 13,40tM 1.547.86 13.327.61 '.62L73
MPnBENSiVI! RllHAB 25.00 25,00 <S.OO '.00
FE1!S 2,213.5' 978.17 2,W:6.1'J 1.165,00
[CAI.~ TRAININC> ' 1~B".71 862.1. 1,,81t.60 959.19
STOPPERS 0.00 2.00 1.80 0.20
UDAlE) COURl" COST 15;621.09 &,520.71 15,477.38 8.612.42
APl'RellilNSlON 4,244.71 2,)64." 3.996.6" 2."'"2.10
CIUM1lIt IlELlNQUENl.:Y , ....24 2.13.77 385.73 237.28
LAW FAlUJIUt TO Al'I'EAR 184.49 210.00 2).66 ....83
lUUlCTiONAL MANhOl!MllNT INSTlI'UTE ; 394.5J 210.56 3= 232.S4
TB.Jt.1DIClAL SY'STEM ,1,061.'3 218.84- 0.00 1.28'.71
IGENT CIVIL LEGAl. S'P.'RVJ:C& '1,222.55 400.00 z,.903.10 (1,230.$
7AYMaNTS 5,07.... 2....632 1.127.75 6.383.61
lllIADICATlON : 6~Ol&.10 2'1.&3 0.00 6,251.33
CIl COURT T.ECIINOLOOY 20,I39.20 1..566.75 0.00 21.70S.9S
DI!1'OS1TS ,2,_00 0.00 0.00 2.000.00
lCl!LLANl!OUS Cl.I!AI<INC> 5,503.97 76,s03.04 1,,!36.50 80,.170.51
CIl OF TRS PEACE CUAlUNC> OW7.'1 4$.661.41 60,379,01 'S.416~1
AAmCEPl.ANNlNC> ".00 10,00 92.70 10.,30
l(EV1lI<UB 0.00 2.50 2.25 O~
.A:W J!N1'01lCIil\GN omC1lRS'fANDARDS 3.00 1.30 ',0> 0.""
:w 01'l'IC2Rll CON1INUlNG EDUCATION 0.00 0.00 0.00 0.00
AI.COHOL TESTlNC> '0.00 30.00 60.00 0.00
lR01'1lRI'Y 1,118.3.4 139.00 0.00 1,.95'.3<4
SIlB!QTAUl ~ 12,381....,ll) ~I.46(),4U6.J. S2.'39,921.28 S H....l,J<2ll9~
:AXES IN ESCIIOW :" G.OO 0,00 0.00 0.00
TOTALOPEM 12,3tl........ SI"60'-.J' $2r'39.9Z1.~8 S 11,401,82&.99
t
42
e
e
e
" .
\>1'
CALHOUN COUNTY-,- TEXAS
COUNTY TREASURER'S REPORT iMONTIJ 01', JULY,1003
IJBGIl'l'lNG ENlHNG
FUND FUND l1,/LANCJi RECElJ'TS D1S1lURSEMEN1$ FUND BALANCE
~~OllIJOilIlSWl S 557:647.17 S 3,28Q.52 $375.00 S S60,.5S2.6$l
~~ OBllO llJlp BDSI&S 5&,085.&7 4,485.00 375.00 . 61.09$.'7
COMa BDW. REV," TAXCERTIF. OFOEUO. 231"'= z,sZo.1S 0.00 234,41&.96
AXANTIClPATlONNOTESLtS 10.2$2...... 19.50 0,00 10,34I.~
CAJ{ANTICI1'ATlONNOTES-FORMOSA 853,000-00 1,053.72 , 2,472..S3 8S2.....8L19
JURYII4PREST.n=crcouRT 2,180.07 690,Ji' &06.00 2,264.66
JURY OOREST..coUNTY = ~74.16 89,32 25UlO 2,00&.'"
TOTAL OPElI. 8/, OTHER co. i'ONDs S ' 14.1S5.ACUt 5 1,473,$15.78 S 2,A.UJt01.al $ 13.18438&28
~01UALMEI>[CALo;NTER S 1;'8,740.1& $ 1,481,271.97 S 1.001.011.52 S \,249,oos,&1
OP.B.RATING
MEMORIAL 17"".39 Zl.76' 0.00 17,101.1$
=ClOD DONATION lJ.546.04 17.::& 0.00 13,563.30
lND1aIlNr IlEAI.THCAJlE 1,534.90 2u,go..22 117,llS6.U 9&,552.38
TOTAlS S 1,400,000.4' $ 1.6~4).23.21 S 1.718,.898..26 S 1,31&,225.44
'. ,
p>:RAIl'lAGEDl>>'1'3lIcrS lOJf87.H $ 13.81 $0.00 $ 10,901.2&
NO.6 S
NO. 8 .~~J.1~ 111.51 0.00 ~.610.33
NO. lo.>4AINTENANCE 48.371AO 1U.85 0.00 48,41&.25
NO.Io.DE1lT SBllVICR 44,482.1' 101.2& 0.00 44.5&3.42
NO. 1I->4AINTENANCElOPllRATlNG U2.835..24 2.::&5.23 25,364.31 99,736.16
NO. ll~Dmrr SEll.VICE &&,816.12 .71.61 0.00 67,2Q.39
NO. II-RESERVE. _~O~~1.36 64.82 0,00 !O,946.18
TOTALS $ 388.708.01 $ 3,208.29 $ 2S,3U.31 $ 366,5S1-99
~OUN C01lNlYNAVI,,^TlONDIST. $ 94,1-U.J3 $ 3,639.43 $ 9.447.12 $ 88,31$,84
MAJNlE<ANC5o\ND OPJl1<ATlNG
TOTAl. MMC, DllM'lAGEDIST... NA V. DIST. S l.m.13%.&3 S 1.101Jt10.n S 1,7~3,llll.29 S 1,831.093.J1
TOTALALLFtJNDS $ 1.5,016,081.5$
CALHOUN COUNTY.. TEXAS
COUNTY TREASURER'S REPORT', 1-<0NTlI 0)1, JULY7 ~003
BANK RECONazJ'A110N ,
LESS, CEJl.T.OFl)EP./
FUND OUTSTNDGD1l1'./ PLUS, Cli1iC1{S B.4NK
FUND lUuNce 01'HEJllTBNS OUTST4N1>/NG . 1LILINC8
pPERATlNO S 11"01,8:8.99 $ * 11,214,907.71 $ 610,111.13 $ 797,032.41,
JURY lloQ'REST-DlSTRIcr COURT ........ 0.00 &1&.00 l,.SlO.66
,uRYlMPRBsT-COUNTY COUl<l' 2.006.18 0.00 4-P6.CO 2,502.18
EN OBUG BDS INl' &. SJCG 560,552.69 ;z..l05.93 31$.00 558.W.76
EN OBllO RBFONDING Bi)S!NT" &KG &I,09S.&7 3,117.42 375.00 SI,2I3.25
:Gll<lB.I<OSP,,,;EV.,, TAX. CERtlF, OFOBllO, ~..U06 1,544.8& 0.00 232,J72.10
rAl{ANTIClP ATION NOTES !NT .. SKO .. 70,3;41.94 0.00 0.00 70,341-"4
rAXANTICI1'ATlONNOTES . FO-RMOSA 852,411.19 ** 853.000.00 2..472.53 1..,3.7%
""""OIUALMEPICAL~ . "-',.'
OPllRAT/NO 1.i4.,.....&1 0.00 321.931.ll$ 1,510""""
'UVM0l0Al. 11,101.15 0,00 0.00 17.101.13
RESI'RICI'BO DONATION .13,563.30 0.00 0.00 13,563.30
1NDIGENI' BEALTIlCI.BE . .~6,5S2.38 0.00 86.19 96.638.51
!'>RAlNAGE DlSTl<Icr,
N~6 10,901.26 0.00 0.00 10,001.2&
NO.8 ,44,&10.33 410U 0.00 44,5&8.49
NO. 10 MAIN'rENANCE ' 48.4&'-25 2.7& 0.00 48,4&3...
NO. 10 DE1lT SERVICE 44,5&3.42 2.<1 0.00 44,581,01
NO, II MAlNTENIoNCE/OPllRATlNO 9P.736.16 1.767.02 0.00 97,.90.J4
NO. 11 DEBT SllRVICB 67,288-39 31938 0.00 &6,961.41
NO.1 J TQ:SERVE .'0..946.11 0.00 0.00 SQ,N6.18
CALHOUN CO. NA VlGATlON DIST, . ***
>4AINTENANCEIOPUATlNG 88,315." 0.00 0,00 8&,.31$.84
TOTALs S 1~1'.081.sS S 12.076 U. S '~.70 $ 3,175,&65..J::z.
. CO.. Ol'llKATlNG FUND $11,000,000
.. en.. TAXANTICU'ATIONNOTIlS' FORMOSA $853,000
... TIlIlDEPOSrrORY FOR CALHOUN CO. NAVIGATION DrsnuCf IS 1'= VICfORlANATIONAL BANK. PORT LAVACA.
THEDEPOSrrORY FOR ALL OTHER COUNTY FUNDS IS INTl!RNATIONALBANX: OF CCMMBRCl!- PORT LAVACA.
13
. .
....,...
.
.'.-
Fund
Code
_.
Dole
Fund Title
CALHOUN COUNTY. TEXAS
Unpostod Budpl1'ronlaeli0Dl. RBVENIJB ADlUS1MI!NTS FOR 9/11103
BUD306. BUDOET ADJUS1MI!NTS FOR 9/11103
'fnnBa<tion Dcocrlpdon
DcplTId.
OL TIde
17,892.00
1000 9/1112003 OENERALFUND PO#3I943MCCRBARY. RBVENUB
VESElKA, BRAGO & ALl.IlN
TAXAlTORNEY
COMMISSIONS
Total OENERALFUND
1000
QL P~~( RtQOff- +-
(~ ~-tMS)
Increase
17,892.00
1,300.00
2736 9/1112003 POC COMMUNITY CENTER REPAIR DAMAGED OUITER RBVENUB
& 1RIM
RENT INCOMJl.-POC
COMMUNrIY CENTER
Toial POC COMMUNITY CENTER
2736
Rcpott Total
~
~
e
DIto:91IG'0306:32;39PM
APPROVED
SEP 1 J 2003
It
1,300.00
19,192.00
Decr<ase
0.00
0,00
0.00
-,
li~
~~~
II~
5' l
f lD
li'~
'~i
Ii
Ii
it
~[-
~~
~~
-~~
!~
~l
.P'~
:D!:f
[lD
(fa:
8.1
i
e
CALHOUN COVN1Y, TEXAS ~
Unposted Budpt T_OllI.IlXPBND.ADJUSThIIlNTS FOR 9/11103 ~
BUD306 . BUDGET ADJUSThIIlNTS FOR 9/11103
Fund Effective
Code Dote Fund Tide TrBnsa.:tion Des<:ription Dept Titi. GL Tide - Doc:r-oaso
1000 9/1112003 GENERALFUND 1lNB fI1lM TRANSFER ElCIENSION SERVICE COMPUTllR SUPPIlES 500.00
1000 9/1112003 GENERAL FUND 1lNB fI1lM TRANSFER IlXTIlNSION SERVICE AIfro 800.00
AU.OWANCFS-CoAGBNT
1000 9/1112003 GENERAL FUND 1lNB fI1lM TRANSFER IlXTIlNSION SERVICB TRAVELOlrrOPCOUNTY 500.00
CEAPCs
1000 9/1112003 GENERAL FUND 1lNB fI1lM TRANSFER IlXTIlNSION SERVICB TRAVEL Olrr OP 800,00
COUNTY.coUNTY AGBNT
1000 9/1 112003 GENERAL FUND 1lNB fI1lM TRANSFER IJBRARY \J'l'IUI1BS.MAI IJBRARY 500.00
1000 9/1112003 0BNIlRAL FUND 1lNB fI1lM TRANSFER IJBRARY lJTI1l'I1BS.-PORT O'CONNOR 500.00
IJBRARY
1000 9/1112003 OBNIlRALFUND NBWHBATPUMPFORAG BunnING MA1NTENANCB RBPAlRS-AG BLOO, 1,030.00
BLOO PAlRGROUNDS
1000 9/1112003 GENERAL FUND NBWHBATPUMPFORAG BunnING MA1NTENANCB RBPAIRS-BAUERBLOO 1,470.00
B1.OO
1000 9/1112003 GENERALFUND NBWHBATPUMPFORAG BUIlDING MA1NTENANCB MACHINERY AND 5.soo.00
B1.OO EQUIPMENT
1000 9/1112003 GENERAL FUND NBWHBATPUMPFORAG BUIlDING MA1NTENANCB ROOP.BAUERBunnING 3.000.00
BLOO
1000 9/1112003 GENERAL FUND REQUIRBD BY PAYROlL JAIL OPERATIONS ADDmONAL 597.00
PAY-REOULARRAm
1000 9/1112003 0BNIlRAL FUND LINB fI1lM TRANSFER JAIL OPERATIONS 0IlNERAL OPPICB SUPPUBS 8.00
1000 9/1112003 0BNIlRAL FUND LINB fI1lM TRANSFER JAIL OPERATIONS COPIER RENTAlS 136.00
1000 9/1112003 GENERAL FUND LlNBfI1lM TRANSFER JAIL OPERATIONS PRISONER LODOJN<Mllrr 19,297.00
OPCOUNTY
1000 9/1112003 GENERAL FUND LINB fI1lM TRANSPBR JAIL OPERATIONS PRISONER MEDICAL 7,546.00
SERVICES
1000 9/1112003 'GENERAL FUND POII3I943 MCCREARY, COUNTY TAX COILBcrOR DBLII!QUENT TAX 17,892.00
VESIlIKA, BRAGO & A1LEN ATI'ORNEY PEES
1000 9/1112003 GENERAL FUND 1lNB fI1lM TRANSFER COMMISSIONERS COURT PHOTO COPlBSISUPPI1BS 170.00
1000 9/1112003 GENERAL FUND 1lNB fI1lM TRANSPBR COMMISSIONERS COURT DUES
1000 9/1112003 GENERAL FUND 1lNB fI1lM TRANSPBR COMMISSIONERS COURT MlSCll1LANEOUS APPR€JVED
1000 9/1112003 0BNIlRAL FUND REQUIRBD BY PAYROlL COUNTY CLERK TIlMI'ORARY
1000 9/1112003 0BNIlRAL FUND REQUIRBD BY PAYROlL COUNTY CLERK OVERTIME 263,00
1000 9/1112003 GENERAL FUND 1lNB fI1lM TRANSPBR ELIlCTIONS IlLllCTION SUPPUBS SEP ~8lJOO3
1000 9/1112003 GENERALPUND 1lNB fI1lM TRANSFER ELIlCTIONS MACIIINB
1000 9/1112003 0BNIlRAL FUND $15,000 PLOATERFOR MlSCll1LANEOUS INSURANCJl.UAB 1,500.00
!ASAILB ODYSSEY EXHIBIT PROFERTY
1000 911112003 GENERALPUND $15,000 PLOATERFOR MlSCI!LLANEOus lNSURANCJl.VElD AND
!ASAILB ODYSSEY EXHIBIT EQUIPMENT
1000 9/1112003 GENERAL FUND 1lNB fI1lM TRANSPBR AMBUUNCB SUPPlJESIOPERATING 24.00 ~
e OPERATIONS-SEADRIFt' EXPENSES e
e ....,,'.....".11...
-,
- e CALHOUN COUN'/Y, TEXAS e
Unpomd Budg.t TrlnJaetiOlll .1!XPI!ND.All1US1MENTS FOR 9/11103
BUD306. BUDGET AD1US1MENTS FOR 9/11103
Fund Effective
Code Date Fund Title Tranaaction Description DeptTitle GLTide
1000 9/1112003 GENERAL FUND UNE lIllM 'ffiANSFER AMBULANCE SERVICES
OFERA110NS-SI!ADRIFf
1000 9/1112003 GENERAL FUND DBDUCTIBlJl.-REFlACE EMERGENCY MEDICAL rnSTRIJMENTS
FULSB OXIMETER SERVICBS
1000 9/1112003 GENERAL FUND DBDl1cTiBlJl.-REFlACB EMERGENCY MEDICAL CAPITAL OUTLAY
FULSB OXIMETER SERVICES
1000 9/1112003 GENERAL FUND UNE lIllM TRANSFER WASTEMANAOBMBNT BUILDING REPAIRS
1000 9/1112003 GENERAL FUND UNE lIllM TRANSFER WASTBMANAOBMBNT MAClDNBRYIBQUlFMBNT
REPAIRS
1000 9/1112003 GENERAL FUND UNE ITEM 'ffiANSFER COUNTY COURT.AT.lAW ADULT
ASS!ONED-ATIORNBY FEES
1000 9/1112003 GENERAL FUND UNE ITEM TRANSFER COUNTYCOURT.AT.lAW UlGAL SERVlCES-COURT
APPOINTED
1000 9/1112003 GENERAL FUND UNE ITEM 'ffiANSFER COUNTYCOURT.AT.lAW UlGAL SERVlCES-COURT
APPOINTED
1000 9/1112003 GENERAL FUND UNE ITEM TRANSFER COUNTY COURT.AT.lAW UlGAL SERVlCES-COURT
APPOINTED
1000 9/1112003 GENERAL FUND UNE lIllM TRANSFER COUNTY COURT.AT-lAW llloALSER~URT
APPOINTED
1000 9/1112003 OENBRALFUND UNE lIllM TRANSFER COUNTY COURT.AT-lAW BOOKS-LAW
1000 9/1112003 GENERALFUND UNE lIllM TRANSFER COUNTY COURT.AT.lAW BOOKS-LA W
1000 9/1112003 GENERAL FUND UNE ITEM 'ffiANSFER COUNTY COURT.AT.lAW BOOKS-LAW
1000 9/1112003 OENBRALFUND UNEITEM TRANSFER DlSlRICT ATIORNBY OBNERAL OFFICE SUPFIlBS
1000 9fl112oo3 OENBRALFUND UNE ITEM TRANSFER DISTRICT ATIORNBY TRANSCR1F11ON SERVICES
1000 9/1112003 OBNERALFUND UNE lI1lM TRANSFER DlSlRICT ATIORNBY BOOKS-LAW
1000 9/11/2003 OBNERALFUND RBQUIRED BY PAYROlL ROAD AND OVERllMB
BRIDGIH'RECINCT #1
1000 9/1112003 OBNERALFUND REQUlRBD BY PAYROlL ROADAND SOCIAL SECURITY
BRIDClJl.PRECINCT #1
1000 9/1112003 GENERALFUND REQUIRED BY PAYROlL ROAD AND RBT/RI!MENT
BRIDClJl.PRECINCT #1
1000 9fll/2003 <lENERALFUND REQUIRED BY PAYROlL ROADAND WORKMBNS
BRIDGE-PRECINCT #1 COMPENSATION
1000 9fl112oo3 OBNERALFUND REQUIRED BY PAYROlL ROAD AND FBDERALlSTATE
BRIDClJl.PRECINCT #1 UNEMPLOYMENT '
1000 9/1112003 <lENERAL FUND UNE lI1lM TRANSFER ROAD AND GENERAL OFFICB SUPPIlBS
BRlDGB-PRECINCT #1
, 1000 9fI112oo3 OBNERALFUND UNE lI1lM TRANSFER ROAD AND ROAD &; BRIOOE SUPPIlBS
BRIDGIH'RECINCT #1
, 1000 911112003 GENERALFUND IJNB lI1lM 'ffiANSFER ROADAND :rnlBS AND lUBBS
BRIDClJl.PRECINCT #1
Dlle:9I1WQ6;S2:IIPM
~.
~
Increase Decrease
24.00
500.00
500,00
23.00
23.00
125.00
125.00
799.00
54.00
87.00
799.00
54.00
87.00
338.00
135.00
203,00
3,224.00
247,00
APPROVED
6()6,00
SEP 11 2003
9,00
500,00
',>"".W
200.00
,-;r
i\",
....'
1000 9/1112003 OENERAL FUND PO#28943 (AUOUST CONSTABLIl-PREClNCT #3 TRA1NlNO 'rnA VEL our OF 85,00
MI\JlAOB RE1MB.) COUNTY APPROVE,C
1000 9//112003 OENERALFUND I1NE ITEM TRANSFER mOHWAYFATROL GENERAL OFFICE SUPPUES
1000 9/1112003 OENERALFUND I1NE ITEM TRANSFER IOOHWAYPATROL FOSTAOE 18.00
1000 9//112003 OENERALFUND I1NE ITEM TRANSFER NUISANCE ORDINANCE SUPPUES.MISCELLANEOUS stfl J I 2003
ENFORCEMENT
1000 9/1112003 GENERAL FUND I1NE ITEM TRANSFER NUISANCE ORDINANCE POSTAGE 4.(
ENFORCEMENT
1000 9/1112003 GIlNERAL FUND REQUIRED BY PAYROll. SIIER1FF ADDmoNAL 2,244,00
PA y.R!lOULAR RATE
1000 9/1112003 GENERAL FUND REQUIRED BY PAYROll. SIIER1FF MEAL AlLOWANCE 10.00
1000 9/1112003 GENERAL FUND I1NE ITEM TRANSFER SIIER1FF GENERAL OFFICE SUPPIlES 200,00 ~<>;.
" 1000 9/1112003 GENERAL FUND I1NE ITEM TRANS. SIIER1FF LAw ENFORCEMENT - ,..
. e SuPFUES
Dco: WIOIOJ 06:31::11 PM ....'
,
, . , . CALHOUN COUNTY, TEXAS
t1npoatod Budpt TnnJacd.... EXPEND.ADJUSTMENTS FOR 9// 1103 ~
BOO306 . BUDGET ADJUSTMENTS FOR 9/11103 ~
F\md Effective I I
Code Date Fund ntle Transaction Description DepIna, GLntle Incroase Decreaso I .s
1000 9/1112003 OBNERALFUND I1NE ITEM TRANSFER ROAD AND BUIlDINO SUPP1JESil'ARTS 500,00
BRl1XlE-PREClNCT #1
1000 9/1112003 GIlNERAL FUND REQUIRED BY PAYROll. ROADAND OVERT1MB 3,494.00
BRl1XlE-PREClNCT #4
1000 9/1112003 GI!NI!RAL FUND REQUIRED BY PAYROll. ROAD AND SOCIAL SECUR11Y 267,00
BRl1XlE-PREClNCT #4
1000 9/1 112003 OENERALFUND ' REQUIRED BY PAYROll. ROAD AND R1lIlREMENT 330,00
BRl1XlE-PREClNCT #4
1000 9// 112003 GI!NI!RAL FUND REQUIRED BY PAYROll. ROADAND WORKMENS 657,00
BRl1XlE-PREClNCT #4 COMPENSATION
1000 9/1112003 GENERAL FUND REQUIRED BY PAYROll. ROAD AND FEDBRAIlSTATE 10.00
BRl1XlE-PRECINCT #4 UNEMPLOYMENT
1000 9/1112003 OENERALFUND I1NE ITEM TRANSFER ROAD AND GENERAL OFFICE SUPFUES 200.00
BRJDOB.-FREClNCT #4
1000 9/1112003 OENERALFUND I1NE ITEM TRANSFER ROAD AND MACHINERY 5.000.00
BRJDOB.-PREClNCT #4 PARTSlSUPPUES
1000 9/1112003 OENERALFUND I1NE ITEM TRANSFER ROAD AND ROAD & BRl1XlE SUPPUES 5,700.00
BRJDOB.-PREClNCT #4
1000 9/1112003 GENERAL FUND I1NE ITEM TRANSFER ROAD AND ROAD & BRl1XlE SUPPUES 9,758.00
BRl1XlE-FREClNCT #4
1000 9/1112003 OENERALFUND I1NE ITEM TRANSFER ROAD AND SIGNS 200.00
BRl1XlE-FREClNCT #4
1000 9//112003 OENERALFUND I1NE ITEM TRANSFER ROAD AND I.EGAL SERVICES 300.00
BRl1XlE-FREClNCT #4
1000 9/1112003 OENERALFUND I1NE ITEM TRANSFER ROADANO MACHlNERYIEQUlPMENT 5,000,00
BRJDOB.-PREClNCT #4 REPAIRS
1000 9/1112003 OENERAL FUND PO#28943 (AUGUST CONSTABLIl-PREClNCT #3 AuroAlLOWANCES 85.00
MI\JlAOB RE1MB.)
.
e
. . . .
Fund
Cod,
1000
1000
\000
1000
1000
1000
1000
1000
1000
\000
\000
Total
1000
26\0
2610
Tolal
2610
2736
Tolal
2736
Report Tolal
Effective
Date Fund Title
9/1112003 GENERAL FUND
9/1112003 GENERAL FUND
9/1112003 GENERAL FUND
9/1112003 GENERAL FUND
9/1112003 GENERAL FUND
9/1112003 GENERAL FUND
9/1112003 GENERAL FUND
9/11/2003 GENERAL FUND
9/1112003 GENERAL FUND
9/\112003 GENERALFUND
9/11/2003 GENERAL FUND
GENERAL FUND
9/1112003 AIRPORT FUND
9/1112003 AIRPORT FUND
AIRPORT FUND
9/1 112003 POC COMMUNTIY CEN11lR
POC COMMUNTIY CEN11lR
Dlle:9iIMD06:J2:tlPf!(
e
-
ex)
~
CALHOUN COVNTV, TEXAS
Unposlod Budget Tnnuc1lODl . EXPBIlD.ADJUSTMENTS FOR 9/1 1103
BUD306 - BUIXlET ADJUSTMENTS FOR 9/11103
Transaction Description Dept Title OL Title In=ase Dc=osc
UNB ITEM 1RANSFBR SIIBRIFF GASOUNE/OIl.lDIESBIJOR-.. 4,138.00
UNB ITEM 1RANSFER SIIBRIFF SUPPUES-M1SCBILANEOUS 179.00
UNBITEM 1RANSFER SIIBRIFF UNIFORMS 22.00
UNB ITEM 1RANSFER SIIBRIFF AIITOMOTIVE REPAIRS \,053.00
UNB ITEM 1RANSFER SIIBRIFF COPIER RENTALS 75.00
UNB ITEM 1RANSFBR SHERIFF MACIDNE MAINTENANCE 347.00
UNB ITEM 1RANSFER SHERIFF MISCE/l.'.NEOUS 68.00
UNB ITEM 1RANSFER SIIBRIFF '\1ll1!PHONE SERVICES 2,500.00
UNB ITEM 1RANSFER SIIBRIFF YEHICLI! \62,00
UNB ITEM 1RANSFER VETERANS SERVICES GENERAL OFFICE SUPPUES 54,00
UNB ITEM 1RANSFER VETERANS SERVICES TRAINING TRAVEL OUT OF 54.00
COUNTY
UNB ITEM 1RANSFER
70,264.00 52,372.00
.- \,071.00
1,071.00
1,071.00 \,071.00
1,300,00
1,300.00 0.00
NO DEPARTMENT
MACHINERYIEQUlPMBNT
REPAIRS
RADIO MAIN1llNANCE
UNB ITEM 1RANSFER
NO DEPARTMENT
REPAIR DAMAGED OllITBR NO DEPARTMENT
& TRIM
MISCE/l.'.NEOUS
APPROVED
SEP 1 1 2003
, I
72,635.00
53,443.00
.,
-
-.
II B"ODGET AMENDMENT REQUEST II
To!
Calhoun County Commissioners' Court
f' ~~""\ri'\
(Department making this request)
From:
Date:
CX/fJ9:! (')3
I request an amendment to the ~(Y).~
year)
following line items in my department:
bUdget for the
~~-~~=~~~_!-
/lO~G,~ l-/M
Ilrh~<>'II(')
---~=~~~-~~~---
,1\W\CIonnWtAn.t:.
Amount
-------------
Reason
--------~---------
-rr.,."..., "i.~~. Pt"l--n\., '~~c;
.
c t"lN)\)<~~..- c....W\"...
- ,.l)()'). tY'J
1- fi ()(). tv>
\-n....('\~ "
\~"". A~ \,\.\,~
Net change in total budget
for th1B department is:
Other remarks/justification:
s ___= _ n< _____
--'-- ~-----
e
I understand that my budget cannot be amended as requested until
Cornmissioner5' Court approval is obtained_
Signature of official/department head: )t~~~CZ,
Date Of Commissioners' Court approval; ~ ~/
Date posted to General Ledger account(s);
APPROVED
SEP 1 1 2003
e
'\ 'j
'!1
t~~--
~c 49
~ B'tlDGET AMENDMEN'.t' REQtmST ~
To: Calhoun County Commissioners' Court
C=X+.. f'\Sid1
(Department making this request)
~/<6-/03 ~
1: request an amendment: to the
From:
:<
Date:
following line
Q~)~
year)
items in my department:
e
budget for the
~_~~~~!UL
I/()-I,,(') ?,.:J,t..,
I/O -t.c~s/)()
Account Name
------------------
Amendment
.l\:moun t
-------------
--------_____N____.
Reason
\:\ -.\n ? \ \,.. . yory,~
"\C-O'...\ -t'\,'\\ ...,~.(>.... <'\~
- 'itOO. (')(')
t'itOO.(!)O
+m('\...\~
c\.. \1\0 \..'\
e-
Net change in total hudget
for this department is:
Other remarks/justification:
$ ---- ~-----
---~=------
I understand that my budget cannot be amended as requested until
COmmisBionere' Court approval is obtained. _1. I~
Signature ot offiCial/department head: ~~______
Dace of Commissioners' Court approval:
Date posted to General Ledger account(s
SEP 1 1 2003
e
P!
50
.
,
BUDGET AMENDMENT REQUEST
-3
GL ACCOUNT NO. ACCOUNT NAME
DEPARTMENT NAME
UBRARY
1000..140-06620 llTIUTlE8-PORT O'CONNOR LIBRARY 500 LINE ITEM TRANSFER
1000..140-66610 UTIUTlEs.MAJN LIBRARY (500)
COUNTY CLERK
1000..250-51610 OVERTIME 263 REQUIRED BY PAYROLL
1000..250-51540 TEMPORARY (263)
ELECnONS
1000..270-63500 MACHINE MAINTENANCE 683 LINE ITEM TRANSFER
1000-270-53361 ELECTION SUPPLIES (683)
AMBUWoJCE OPERATIONS-SEADRIFT
1lJOO.-34D-65740 SERVICES 24 LINE ITEM TRANSFER
1000-340-53980 SUPPLIEs/OPERATING EXPENSES (24)
WASTE MANAGEMENT
1000-380-60520 BUILDING REPAIRS 23 LINE ITEM TRANSFER
llJOO.38O.S3530 MACHINERY/EQUIPMENT REPAIRS (23)
COUNTY COURT -A T-/.AW
1000-410-60050 ADULT ASSIGNED-ATTORNEY FEES 125 LINE ITEM TRANSFER
1000-410-63380 LEGAl SERVICES-COURT APPOINTED (125)
DISTRICT ATTORNEY
1lJOO..51Q-66360 TRANSCRIPTION SERVICES 135 LINE ITEM TRANSFER
llJOO..51o-70500 BCJOKS.!.AW 203
llJOO..510-53020 GENERAL OFFICE SUPPLIES (338)
HIGHWAY PATROL
1000..72041790 POSTAGE 18 LINE ITEM TRANSFER
1000..720-53020 GENERAL OFFICE SUPPLIES (18)
NUISANCE ORDINANCE ENFORCEMENT
1000-725-53992 SUPPLlES-MISCELl..ANEOUS 4 LINE ITEM TRANSFER
1000..725-64790 POSTAGE (4)
VETERANS SERVICES
1000..790-53020 GENERAL OFFICE SUPPLIES 54 LINE ITEM TRANSFER
l000..7~16 TRAINING TRAVEL OUT OF COUNTY (54)
Total for GENERAL RJND 0
e
APPROVED
SEP 1 1 2003
e
, .
""'1 ---
i 51
BUDGET AMENDMENT REQUEST
Lf
APPROVED
SEP 1 1 2003
'.
~ ~
~
I
.
e
e
e
52
e
e
e
,
BUDGET AMENDMENT REQUEST
./
!:J
1000-180-51620
1000-180-53020
1000-11lD-81310
1000-160-64910
100Q.180-64880
1000-760-51620
1000-760-51700
1000-76Q.63Q20
1000-760-53430
100Q.760-53540
1000-760-53992
1000-760-53995
1000-760-60360
1000-760-61310
1000-760-63500
100Q.76G-63ll20
1000-760-66192
1000-761J.74050
.~' 1: :
J$.
ADDITIONAL PAY-REGULAR RATE
GENERAL OFFice suppues
COPIER RENTAlS
PRISONER MEDICAL seRVICES
PRISONER LODGING OUT OF COUmY
DEPARTMENT TOTAL
SHERIFF
ADDITIONAL PAY.REGULAR RATe
MEAL ALLOWANCE
GeNERAL OFFice SUPPUES
LAW eNFORCEMENT, SUPPUES
GASOUNElOIUDleSEL
SUPPUEs.MISCELLANeous
UNIFORMS
AUTOMOTive REPAIRS
COPIER RENTALS
MACHINE MAINTENANCE
MISCElLANEOUS
TELEPHONE SERVICES
VEHICLE
597 REQUIREOBYPAYROLL
8 UNE ITEM TRANSFER
136
7,546
(19.297)
(11,010)
2.244 REQUIRED BY PAYROLL
10
200 UNE ITEM TRANSFER
12
4.138
179
22
1,053
75
347
68
2,SOO
162
11.010
o
DEPARTMENT roT.
ToW for GENERAL FUND
APPROVED
SEP 11 2m
M--
;
53
BUDGET AMENDMENT REQUEST
APPROVED
\ SEP 1 1 2003
,
54
o
e
e
e
.
.
..
IIBUDGET ~ n,EQOEs~11
To: Calhoun County COllmlissioners I COurt
F::'Olll: c..O~N\',S'S;ZlfllUS' (n....r+
(Department making this request)
Date: q -G- D 3
r request an alllendluent to the ~ '3
year)
following line it~ in my aepartment:
AlIlendm=t
---~==~~!_~~~--- ---~~~~----
e
GL,AccOUIlt #
-------------
;2~ 4 S''/o:Jo
~!:lo -o3q~
.;\ 30 . S 303t'l
D~~
rv-... s t!...
2ko~ l!.l:>OJ ~~"
APPROVED
1 s~,,~ ~
Net change in total bUdget
for this "'epartment is:
Other remarkS/justification:
e
.... I
1
bUdget for the
-=tJ ~ .Q9
-t- ~O .00
- no. 00
$
()
Reason
-----~-------------
~c.....'D~s
~l.Lt"fkr_ <= t>\pJptee.
r understand that my budget cannot be alllended as requested ttntil
COllmlissioners' Court approval is Obtained. 141'
Signature of Official/department head: ~ / ~'/?
U/"?,'4, f/;
,
Date of COllmlissioners' Court apprOVal:
Date posted to General Ledger account(s):
e
~ ~
55
,
.
..
BUDGET AMENDMENT REQUEST
o
~>J.~
~.ft,F ELEC'l'EO OFFICI
APPROVED
e
SEP 1 1 2003
e
1"
, ,1 ~
56
,
,
.,
BUDGETAMENDMENTREOUEST
q
APPROVED
e
SEP 1 1 2003
e
,
'''I.
57
l[:il;lDGET AMENDMENT REQUEST II
.
"
From:
To ~ Calhoun County Commissioners I Court
10
~~~
(Department making this request)
Date:
4f- 6-b3
1: request an amendment to the .<'to.3
(year)
following line items in my department:
budget for the
e
GL Account #
-------------
l/!()-f..3380
tile. -"O~tx!>
ql()",'(,~~~i:)
"TO - 70 5""0
l/IO-/'3~O
1/(0-70S00
Account Name
-&;~;~~--
&o/~ ~
d~ ~ r= -
- ~..J Ayu..1, ~(
~- :/"..-
U!s~~JfI,'i:4eL
&olt>- LA &<..J
1unendment
Amount
---------'----
Reason
7j;iiikr-~-~k.ik
~,.. '*' ~ ~Ir
~~~~
- 71'.00
-17&11.00
- ~J. 5'a51
t- S":J ~ 0 !5~
-St., 'f'/~7
r ~, 'i '/'8'7
~~v
7lrln fc 6_1<.s/lAw.
""II~ Rr
Net change in total budget
for tMs aepartment is:
Other remarksjjustificatio
SEP ]$1
e
I understand that my budget canno
Commissioner5' Court approval i obtai
Signature of official/departme
Date of Commissioners' COUrt approva ;
head:
Date .posted to General Ledger account(s):
. ,
e
58
<
,
,
11
BUDGET AMENDMENT REQUEST
OVERTIME
SOCIAL SECURiTY
RETIREMENT
WORKERS COMPENSATION
FEDERAUSTATE UNEMPLOYMENT
GENERAL OFFICE SUPPUES
TIRES AND TUBES
BUILDING SUPPUESlPARTS
ROAD & BRIDGE SUPPUES
AllENDIlENT
AMOUNT REASON
3,224 REQUIRED BY PA YROU.
247
304
606
9
500 UNE ITEM TRANSFER
200
500
(5,500)
Total for GENERAL FUND
e
APPROVED
SEP 1 1 2003
e
")
" j
~L_ 59
.
BUDGET AMENDMENT REQUEST
II
.
G U 0
1Q00..57().61610
1000-57().61910
1000-57().61930
1Q00..57().61940
1000-57().61950
1000-57~
1000-570-53510
OVERTIME
socw. SECURITY
RETIREMENT
WORKMENS COMPENSATION
FEDERAllSTATE UNEMPLOYMENT
MACHINERY/EQUIPMENT REPAIRS
ROAD & BRIDGE SUPPLIES
Total for GENERAL RJND
AMENDMENT
MOU REASON
3,494 REQUIRED BY PAYROU
267
330
667
10
5,000 UNE I1CM TRANSFER
(9,758)
o
e
.....---.~..... - .,-. ."._...._.-._.~
AF-'PROVEU I
SEP I I 2003
e
1
60
.
:: ~
e
e
e
"
~BUDGET AKENDHEHT ~EQUESTI
To: calho~ :o~nty Commissioners' Court
From: ~
(Department making this request)
Date:
Q-'?rO '3
I)
I request an amendment to the c10D 3 budget for the
(year)
following line items in my depa~ent:
AIIIendment
GL Accouztt # Account Name Amount Rea.son
------------- ------------- -------------------
5l0-5'3o,ID
51 Don -
--~u,.
~i...;'(.<Q
210'Q30dO
Ylo-f536aQ
6'10 -(P3?>bO
:J.oo. -
~
3DD.~
li2ou.j ~ ~ (--2J DO. >
APPROVED
mD-5~51()
e~ r~~ t).)B"r
$
-1)-
Other r
rk
.l,uJ ~ ~
';",...-
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
C8(l(RU 1Y)~
. Date posted to General Ledger account(s):
')',"
61
,
.
.
.
..
I!UDGET AMENDMENT REQUEST
Ilf
e
APPROVED
SEP 1 1 2003
e
e
t :.
,< ,
M-
e'
62
~~
r ,,;.
" ,
15
~BtlDGE'1' ADNDMmrr REQUEST II
To:
Calhoun County COmmissioners'
~:::t making this
Cf- {(:)-03
Court
From:
request)
Date:
tit
I request an amendment to the c?;'e~1
following line items in my department:
budget for the
GL Account #
-------~-----
Amendment
Account Name Amount Reason
------------------ ------------- -------------------
:2kto-"'I,-i.c51!c ~~ ~ -----litl t _
dl.Lo-q~'1-("153~ r ~
~~' LJa1l'>
Net change in total budget
for this department is:
Other remarks/justification:
$
t\PEROVElJ--,:.
-(j- SEP 11 2003
DD.a.........
tit
I understand that my budget cannot be amended as requested until
COmmissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
Date posted to General Ledger account(s),
tit
'" ~\
63
... '"
~. ....'.,
"
,BUDGET AMENDMENT REQUEST
f~
APPROVED
SEP 1 1 2003
e
e
a
64-
e
e
e
I' J,;'.
~
GENERAL DISCU~nN - EMPLOYl;E Ha::.al TW INSURANCE
Commissioner Balajka questiooed the new poIlq 01\ employee health Inswance he wanted to daIify what
the policy slated. He had been questiooed on the famDy 0Mlrage plan If a single employee cunentIy
emploYed with the county was to get manied after October 1, 2003 would they have to pay full lXlIIeriIge
for famDy a>verage. The CXlUrts Wlderslandlng was that only new employees' were to pay for famDy
0Mlrage and aurent employees WIll be grand fathered into the policy.
ACCOUNTS ALLOWED - COUNTY
Cairns lotaIing $705,273.31 were presented by the County Treaswer and after reading and verifying same,
a Motion was made by CommIssIoner Rnster and seconded by CommlssIoner Galvan that said daims be
approved for paYDl/!lJt, CommIssioners' GaIv.In, Ba/ajka, F1oyc/, Rnster and Judge Pfelfer aU voted In favor.
EXECUTIvE SE~c:TON - DE;FINE POTE:.?:~~O::~~ REOUIREMENTS AND
AVAILARTLnY FOR CONSTRUcnON
The Court, being in open session, in oompfiance with the peftjnent provisions of Section 551 of the Vernon's
Texas Code Annolated, Government Code, Sub-chapter D, Section 551.074 authorizes a dosed meeting to
discuss llOtential property requirements and avallabiJil:y for CXlIlStnldlon of a new jail.
The County Judge, as presiding o/flcer, pubIidy ilIlI10UIlCed at 1:30 p.m. that a dosed session would now be
held. The County Judge further publicly ilIlI10UIlCed that bel'oIe any fInaJ action, decision or vote 15 made
regarding the subject matter of the dosed session, the meeting WIll be reopened to the public.
At the end of the dosed session, the meeting was reopened to the public at 2:42 p.m., no action was taken.
GENERAL DISCucc:rON - PORT O'CONNOR PIER
Commissioner FIil5ter addressed the CIlUIt regarding the PoIt O'Connor Pier, since It Is such a large repair
job FEMA WIll monitor the e><penses on this PIOject and WIll be reimbursed for what 15 actuaIJy 5pent. FEMA
wiU be giving an allotment of $70,000 the only thing they wW not pay fix" 15 the englneeling for the scope of
work or bid 5pedIicat:jons.
MEETING ADJOIlRNKD AT 2:45 P.M.
f- 65