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2023-07-05 Final PacketNO] ICE OF MEETING — 7/5/2023 July 5, 2023 MEETING MINUTES OF CALHOUN COUNTY COMMISSIONERS' COURT MET IN A REGULAR MEETING AT 10:00 A.M. IN THE COMMISSIONERS' COURTROOM IN THE COUNTY COURTHOUSE AT 211 S. ANN STREET SUITE 104 PORT LAVACA, CALHOUN COUNTY, TEXAS. THE FOLLOWING MEMBERS WERE PRESENT: Richard Meyer David Hall Vern Lyssy Joel Behrens Gary Reese (ABSENT) Anna Goodman By: Kaddie Smith The subject matter of such meeting is as follows: 1. Call meeting to order. CountyJudge Commissioner Pct 1 Commissioner Pct 2 Commissioner Pct 3 Commissioner Pct 4 County Clerk Deputy Clerk Meeting was called to order at 10:00 am by Judge Richard Meyer 2. Invocation. Commissioner David Hall 3. Pledges of Allegiance. US Flag: Commissioner Gary Reese Texas Flag: Commissioner Vern Lyssy 4. General Discussion of Public Matters and Public Participation. n/a Page 1 of 8 NOTICE OF MEETING — 7/5/2023 5. Consider and take necessary action to authorize work on the CDBG-MIT regional application for the Magnolia Beach Fire Station Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023. (DEH) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 6. Hear report from. Memorial Medical Center. Roshanda Thomas gave the report. 7. Consider and take necessary action for an extension agent to present V. G. Young Certificates to the Court. (RHM) Karen Lyssy and Emily Deforest presented certificates to judge Richard Meyer and Commissioner Joel Behrens. No action taken.< 8. Consider and take necessary action to authorize a credit card for the Human Resources Director with a credit limit of $2,500. (DEH) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 9. Consider and take necessary action to approve the final payment to Kraftsman, LP in the amount of $109,086.50 for the Magnolia Beach Miller's Point Pavilion CMO Grant. (DEH) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 10. Consider and take necessary action to authorize the use of $500.00 of GOMESA funds for Kathy Smartt of Smartt Grants for the preparation of the GLO CMP Special Projects grant that was approved on May 3, 2023, agenda item #8. (DEH) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 2 of 8 NOTICE OF MEETING 7/5/2023 11. Consider and take necessary action to authorize work on the CDBG-MIT regional application for the West Side Subdivision Drainage Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023. (DEH) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer,Commissioner Hall, Lyssy, Behrens, Reese 12. Consider and take necessary action to authorize work on the CDBG-MIT regional application for the Crestview Drainage Improvements Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023. (DEH) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese ` 13. Consider and take necessary action to approve the Final Plat of the Breakwater Point subdivision situated in the James Hughson Survey, Abstract no. 23, Calhoun County, Texas. (JMB) Henry Danysh explained final plat RESULT: APPROVED [UNANIMOUS] MOVER: Joel Behrens, Commissioner Pct 3 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 14. Consider and take necessary action to close Water Street, between 13th Street and the POC Fishing Center west of 15th Street and 14th Street between Commerce Street and Water Street on Friday, July 21, 2023 between the hours of 7:00 pm — Midnight and Saturday, July 22, 2023 1:00 pm — 7:30 pm in Port O'Connor, Texas. (GDR) RESULT: APPROVED [UNANIMOUS] MOVER Gary Reese, Commissioner Pct 4 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 3 of 8 NOTICE 01- MFETING — 7/5/2023 15. Consider and take necessary action to approve the Preliminary Plat of the Replat of Lot 1100 of the American Townsite Company Subdivision situated in the Basibio Maldonado Survey, Abstract No. 26, Calhoun County, Texas. (GDR) Henry Danysh explained the preliminary plat RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Oct 4 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 16. Consider and take necessary action to approve the Final Plat of the Replat of Lot 1100 of the American Townsite Company Subdivision situated in the Basibio Maldonado Survey, Abstract No. 26, Calhoun County, Texas. (GDR) Henry Danysh explained the preliminary plat RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 17. Consider and take necessary action to accept an auction proceeds check for $18,459.00 from CM Auction Company and deposit $13,333.50 into 760-60360 — Vehicle Maintenance and $5,125.50 into the Narcotics Forfeiture Fund. (RHM) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, ILyssy, Behrens, Reese 18. Consider and take necessary action to approve the amended contracts with the following Contractors/Haulers for Road Materials, Bid Number 2023.03 and authorize the County Judge to sign all necessary documents. The amended contracts are effective June 21, 2023 through December 31, 2023. (RHM) a. Marek & Marek Truck Wash, Inc. dba Frank Marek Trucking b. K-C Lease Service, Inc. dba Matagorda Construction & Materials c. Quality Hot Mix, Inc. d. Vulcan Construction Materials, LLC e. Blades Group, LLC f. Waller County Asphalt, Inc. g. MiclTex Materials, LLC RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens,Reese' Page 4 of 8 I NOTICE OF MEETING — 7/5/2023 19. Consider and take necessary action to approve the amended contracts with the following Contractors/Haulers for Asphalts, Oils and Emulsions, Bid Number 2023.02 and authorize the County Judge to sign all necessary documents. The amended contracts are effective June 21, 2023 through December 31, 2023. (RHM) a. Cleveland Asphalt Products, Inc. b. Martin Asphalt Company c. P Squared Emulsion Plants, LLC RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 20. Consider and take necessary action to approve the amended contract with the following Contractor/Hauler for Fly Ash — Road Material, Bid Number 2023.06 and authorize the County Judge to sign all necessary documents. The amended contracts are effective June 21, 2023 through December 31, 2023. (RHM) a. MiclTex Materials, LLC RESULT: APPROVED [UNANIMOUS] MOVER: David Hail, Commissioner Pct 1 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 5 of 8 I NOTICE OF MFF.TING — 7/5/2023 21. Consider and take necessary action to accept the following audit reports: a. Justice of the Peace, Precinct 1 — Q4 — 2022 b. Justice of the Peace, Precinct 2 — Qi-Q4 — 2022 c. Justice of the Peace, Precinct 3 — Q4 2022 d. Justice of the Peace, Precinct 4 — Q4 2021 — QI-Q4 2022 e. Juvenile Probation Department — Q2-Q4 2022 f. Treasurer — Q2-Q4 2022 g. Waste Management — Q3-Q4 2022 h. DA Hot Check Fee Fund — Q4 2022 i. DA Hot Check Restitution Fund — Q4 2022 j. District Clerk — Q4 2022 k. EMS — Q4 2022 I. Floodplain Administration — Q2-Q4 2022 m. Justice of the Peace, Precinct 5 — Q3 2020 — Q4 2021 n. District Clerk — Q1 2023 o. EMS — Q1 2023 p. Sheriff VINE Grant — FY2022 — Q2 FY2023 q. Waste Management — Q1 2023 r. DA Hot Check Fee Fund — Q1 2023 s. DA Hot Check Restitution Fund — Q1 2023 t. Museum — Q2 2022 — Q1 2023 u. Fairgrounds Facility Rentals — Q1 2023 v. POC Community Center Rentals — Q2-Q4 2022 w. Fairgrounds Facility Rentals — Q4 2022 RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 6 of 8 NOTICE OF MEETING — 7/5/2023 22. Consider and take necessary action to accept the following cash count reports: a. Treasurer — 3/8/23 b. Waste Management — 3/3/23 c. County Clerk — 3/22/23 d. DA — 2/23/23 e. District Clerk — 2/23/23 f. Elections — 3/3/23 g. EMS — 3/9/23 h. Fairgrounds Facility Rentals — 3/9/23 i. Floodplain Administration — 2/23/23 and 6/20/23 j. Jail — 3/7/23 k. Justice of the Peace, Precinct 1— 3/7/23 and 6/13/23 I. Justice of the Peace, Precinct 2 — 3/7/23 and 6/13/23 m. Justice of the Peace, Precinct 3 — 3/9/23 n. Juvenile Probation — 3/7/23 and 6/13/23 o. Library — 3/8/23 p. Museum — 3/3/23 q. Sheriff — Buy Money — 3/30/23 r. Sheriff — 3/30/23 s. Tax Office — 3/2/23 and 6/20/23 t. Library — Port O'Connor — 12/21/22 u. Library — Seadrift — 12/21/22 v. POC Community Center — 12/21/22 w. Sheriff — 12/28/22 x. Sheriff — Narcotics Buy Money — 12/28/22 y. Treasurer — 12/15/22 z. Waste Management — 12/16/22 aa. Adult Detention Center — 12/20/22 bb. District Clerk — 12/28/22 cc. Elections — 12/20/22 dd. EMS — 12/16/22 ee. Fairgrounds Facility Rentals — 12/16/22 ff. Justice of the Peace, Precinct 3 — 12/20/22 gg. Justice of the Peace, Precinct 4 — 12/21/22 hh. Justice of the Peace, Precinct 5 — 12/21/22 ii. Library — Main — 12/20/22 RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 23. Approve the minutes of the June 21, 2023 meeting. RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Joel Behrens, Commissioner Pct 3` AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 7 of 8 NOTICE OF MEETING — 7/5/2023 24. Consider and take necessary action to declare the attached list of equipment from Memorial Medical Center as Waste. (RHM) RESULT: APPROVED [UNANIMOUS] MOVER: Joel Behrens, Commissioner Pct 3 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 25. Consider and take necessary action to declare the attached list of equipment from Justice of the Peace, Precinct 1 as Waste. (RHM) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 26. Accept Monthly Report from the following County Office: I. Tax Assessor -Collector — May 2023 RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 27. Consider and take necessary action on any necessary budget adjustments. (RHM) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER; Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese 28. Approval of bills and payroll. (RHM) MMC Bills: RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese County Bills RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 8 of 8 CAI.IIIC(!�VI1(�.I\IIM�I�\II"."C�illffl PACKET COMPLETION SHEET ►� All Agenda Items Properly Numbered Contracts Completed and Signed All 1295's Flagged for Acceptance (number of 1295's _) _jL All Documents for Clerk Signature Flagged (All documents needing to be attested to need to be signed day of Commissioner's Court.) On this 6 WU day of 2023, the packet for the �5-k of 2023 Commissioners Court Regular Session was sWmiod from the Calhoun County Judge's office to the Calhoun County Clerk's Office. Calhoun County Judge/Assistant C:\Users\Maebelle.Cassel\Desktop\Agenda Templates\PACKET COMPLETION SHEET.Docx AGENDA NOTICE OF MEETING - 7/5/2023 Richard H. Meyer~ Couiny judge David Mall, Commissioner, Precinct I Vern. Lyssy, Commissioner., Precinct 2 Joel Behrens, Commissioner, Precinct 3 Gary Reeser Commissioner, Precinct 4- OTICE OF FEING The Commissioners' Court of Calhoun County, "Texas willmeet on Wednesday, July ray 2023 at 1000 a.m. in the Commissioners' Courtroom in the County Courthouse at 211 S. Arta Street, Suite 104, Port Lavaca, Calhoun County, Texas. t AGENDA The subject matter of such meeting is as follows: `�' r�rt__:�.._.�acf�crc_ `l` call meeting to order. JU,,N ZE7,2 trIInvocation. r / uY`t `3. PGedcrfk€legfance. 4 Genera, Discussion of Public Mutters and Public Participation, 45. Consider and take necessary action to authorize work on the CDBGMIT regional application for the Magnolia Beach Rre Station Project. KSBR and G&W will begin work to Prepare the project application due to the Texas General Land Office by October 20, 2023. (DEH) Hear report from Memorial Medical Center. Y./Consfder and take necessary action for an extension agent to present V. G. Young Certificates to the Court. (RHM) €// consider and take necessary action to authorize a credit card for the Human Resources Director with a credit limit of $2,500. (DEH) 't. Consider and take necessary action to approve the Final payment to Kraftsman, LP in the amount of $109,086,50 for the Magnolia Beach MUlers Point Pavilion CMO Grant. (DEH) i Consider and, take necessary action to authorize the use of $500.00 of GOMESR funds for Kathy Smartt of Smartt Grants for the preparation of the GLO CMP Special Projects grant that was approved on May 3, 2073, agenda item #8. (DEH) Page I of5 NOTICE OF MEETING — 7/5/2023 Y, Consider and take necessary action to authorize work on the COBG-MIT regional applfcation for the West. Side Subdivision Drainage Project.. KSBR and G&W will begin work to prepare the: project application due to the Texas General Land Office by October 20, 2023. (DEH) 1 Consider and take necessary action to authorize work on the CDBG-M1T regional application for the Crestview Drainage Improvements Project. KSBR and G&W will begin work to. prepare the project application due to the Texas General Land Office by October �A�/ 7-0, 2023. (DEH) '16. Consider and take necessary action to approve the Final Plat of the Breakwater Point subdivision situated in the James Hughson Survey, Abstract no. 23, Calhoun County, Texas. (JMB) "nsider and take necessary action to close Water Street, between 13u' Street and the POC fishing Center west of IP Street and IVI Street between Commerce Street and Water Street on Friday, July 21, 2023 between the hours of 7:00 pm — Midnight and S rday, July 22, 20231:00 pm — 7:30 pm in Port O'Connor, Texas. (GDR) 15✓. Consider and take_ necessary action to approve the Preliminary Plat of the Replat of Lot 1100 of the American Townsite Company Subdivision situated in the Basibio Maldonado S rvey, Abstract No, 26, Calhoun County, Texas. (GDR) i.6< Consider and take necessary action to approve the Final Plat of the Replat of Lot 1100 of the American Townsite Company Subdivision situated in the Basibio Maldonado Survey, /Abstract No. 26, Calhoun County, Texas. (GDR) i7a Consider and take necessary action to accept an auction proceeds check for $18,459.00 from CM Auction Company and deposit $13,33.3,50 into 760-60360 — vehicle ��Maintenance and $5,125.50 into the !Narcotics Forfeiture Fund. (RHM) IB. consider and take necessary action to approve the amended contracts with the following Contractors/Hauters fur Road Materials, Bid (Number 7-023.03 and authorize the county Judge to sign all necessary documents. The amended contracts are effective June 21, 2023 through December 31, 2021(RHM) a. Marek & Marek Truck Wash, Inc. dba Frank Marek Trucking b, K-C Lease Service, Inc. dba Matagorda Construction & Materials c. Quality Hot Mice„ Inc. d. Vulcan Construction Materials, LLC e. Blades Group, LLC f. Waller County Asphalt, Inc;. g. MidTex Materials, LLC 19. Consider and take necessary action to approve the amended contracts with the following Contractors/Haulers for Asphalts, Oils and Emulsions, Bid Number 2023.02 and authorize the County Judge to sign aft necessary documents. The amended contracts are effective June 21, 2023, through December 31, 2021 (RHM) Page. 2 of 4 NOTICE OF MEETING - 7/5/202.3 Cleveland Asphalt Products, Inc.. TJ Mart n Asphalt: Company c"P Squared Emulsion Plants, LLC 20. Consider and take necessary action to approve the amended contract with the following Contractor/Hauler for Fly Ash - Road Material, Bid Number 2023,06 and authorize the County Judge to sign all necessary documents. The amended contracts are effective June 21, 2023 through December 31, 2023. (RHM) 4d'-'MidTex Materials, LLC 41, Consider and take necessary actr'on to accept the following audit reports: Justice of the Peace, Precinct I - Q4 - 2022 Cf Justice of the Peace, Precinct 2 - Q-Q4 - 2022 e! Justice of the Peace, Precinct 3 - Q4 2022 el! Justice of the Peace, Precinct 4 - Q4 2021- QI-Q4 2022 e: Juvenile Probation Department - Q2-Q4 2022 f' Treasurer - Q2-Q4 2022 ej. Waste Management - Q3-Q4 2022 DA Hot Check: Fee Fund - Q4 2022 o. DA Hot Check Restitution Fund - Q4 2022 q! Disfxict Clerk - Q4 2022 EMS - Q4 2022 Ftoodplain Administration - Q2-Q4 2022 rti Justice of the Peace, Precinct 5 - Q3 2020 - Q4 2021 District Clerk - Q12023 d EMS - Q12023 Sheriff VINE Grant - FY2.022 - Q2 FY2023 Waste Management - Q12023 r. DA Hot Check Fee Fund - Q12023 9( DA Hot Check Restitution Fund - Q1 2023 Museum - Q2 2022 - Q12023 t% Fairgrounds Facility Rentals - Q12023 POC Community Center Rentals - Q2-Q4 2022 Fairgrounds Facility Rentals - Q4 2022 Z2, Consider and take necessary action to accept the following cash count reports. a. Treasurer - 3/8/23 b. Waste Management - 3/3/23 c. County Cleric - 3/22/2-3 d. DA - 2/23/23 e. District Clerk 2/23/23 f. Elections - 3/3/23 9• EMS - 3/9/23 h. Fairgrounds Facility Rentals - 3/9/23 L FloodpWn Administration - 2/23123 and 6/20/23 1= Jai, - 3/7/23 k. Justice of the Peace, Precinct I - 3/7/23 and 6/13/23 Page 3 of 4 NOTICE OF MEETING - 7/5/2023 I. Justice of the Peace, Precinct 2 - 3/7/23 and 6/13/23 m. Justice of the Peace, Precinct 3 - 3/4/23 m Iuvenile Probation - 3/7/23 and 6/13/23 o. Library - 3/8/23, p. Museum - 3/3/23 q. Sheriff - Buy Money - 3/30/23 r. Sheriff - 3/30/23 s. Tax Office - 3/2/23 and 6/20/23 t. Library - Port O'Connor-12/21/22 u. Library - Seadrift-12/21/22 v. POC Community Center-12/21/22 w. Sheriff-12/28/22 x. Sheriff - Narcotics Buy Money - 12/28122 y. Treasurer - W15/22 z, waste Management - M16/22 aa. Adult Detention Center-12/20/22 bb. District Clerk-12/28/22 cc. Elections-12/20/22 dd. EMS - 12/16/22 ee. Fairgrounds Facility Rentals - 12/16/22. tfo Justice of the Peace, Precinct 3-12/20/22 gg. Iustce of the Peace, Precinct 4-1.2121/22 hh. Justice of the Peace, Precinct 5 - 12/21/22 it. Library - Main-12/20/22 -1 33. approve the minutes of the June 21, 2023 meeting. 24. Consider and take necessary action to declare the attached list of equipment from ��Memorial Medical Center as waste. (RHM) �5. Consider and take necessary action to declare the attached list of equipment from Justice of the Peace, Precinct 1 as waste. (RHM) V6. Accept Monthly Report from the following County Office: Tax Assessor -Collector - May 2023 27. Consider and take necessary action on any necessary budget adjustments. (RHM) �8. Approval of bills and payroll. (RHM) t Richard. H. Meyer, Coun , dge Calhoun County, Texas. A copy Gf this Notice has been placed ogre the outside bulletin board of'the Calhoun County Courthouse, 211 South Ann Street, Port Lavaca, Texas, which is readity accessible to the general public at all times. This Notice shaft remain pasted continuously for at least 72 hours preceding the scheduled meeting time, ror your convenience, you may visit the county"s webslte at www calhouncotx ore under "Cammissioners Court Agenda" for any official court postings. Page 4 of 4 # 05 NOTICE OF MEETING — 7/5/2023 5. Consider and take necessary action to authorize work on the CDBG-MIT regional application for the Magnolia Beach Fire Station Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023.(DEH) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct I SECONDER: Vern Lyssy, Commissioner Pct 2 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 2 of 25 Mae Belle Cassel From: David.Hall@calhouncotx.org (David Hall) <David.Hall @calhouncotx.org> Sent: Wednesday, June 28, 2023 4:39 PM To: Mae Belle Cassel; Katy Sellers; Scott Mason; Gary Reese Subject: Agenda items for 7/5/23 1. Consider and take necessary action on authorizing work on the CDBG-MIT regional application for the Magnolia Beach Fire Station Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023. 2. Consider and take necessary action on authorizing work on the CDBG-MIT regional application for the West Side Subdivision Drainage Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023. 3. Consider and take necessary action on authorizing work on the CDBG-MIT regional application for the Crestview Drainage Improvements Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023. Sent from David's iPhone David Hall Commissioner Precinct 1 Calhoun County Office 361-552-9242 Cell 361-220-1751 Calhoun County Texas # 06 NO-iICE OF MEETING — 7/5/2023 6. Hear report from Memorial Medical Center. Roshanda Thomas gave the report. Page 3 of 25 # 07 NOTICE OF MEETING - 7/5/2023 7. Consider and take necessary action for an extension agent to present V. G. Young Certificates to the Court. (RHM) Karen Lyssy and Emily Deforest presentedcertificates to Judge Richard Meyer and Commissioner Joel Behrens. No action taken. Page 4 of 25 • 1: NOTICE OF MEETING - 7/5/2023 8. Consider and take necessary action to authorize a credit card for the Human Resources Director with a credit limit of $2,500. (DEH) RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner PCt 2 SECONDER: Gary Reese, Commissioner Pct 4 , AYES"I Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 5 of 25 David E. Hall Calhoun County Commissioner, Precinct #1 202 S. Ann Port Lavaca, TX 77979 Honorable Richard Meyer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Meyer, (361)552-9242 Fax (361)553-8734 Please place the following item on the Commissioners' Court Agenda for July 5th, 2023. • Consider and take necessary action on authorizing a credit card to be issued for the Human Resources Director with a credit limit of $2500 Sinc/Hall Davi DEH/apt # 09 NOTICE OF MEETING - 7/5/2023 Consider and take necessary action to approve the final payment to Kraftsman, LP in the amount of $109,086.50 for the Magnolia Beach Miller's Point Pavilion CMO Grant. (DEFI) RESULT: APPROVED [U,NANIMOUS] MOVER: David Hall, Commissioner Pct 1 . SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens; Reese Page 6 of 25 David E. Hall Calhoun County Commissioner, Precinct 41 202 S. Ann Port Lavaca, TX 77979 Honorable Richard Meyer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Meyer, (361)552-9242 Fax(361)553-8734 Please place the following item on the Commissioners' Court Agenda for July 5th, 2023. Consider and take necessary action on approving the final payment to Kraftsman in the amount of $109,086.50 for the Magnolia Beach Miller's Point Pavilion CMP Grant. Sqerel David E. Hall DEH/apt Kraftsman Commercial Playgrounds & Water Parks Kraftsman, LP Kraftsman Commercial Playgrounds & Water Parks 19535 Haude Road Spring, TX 77388 Phone281-353-9599 Fax281-353-2265 DATE: June 22, 2023 INVOICE # 39196 PROJECT: Millers Point Pavilion Bill To: Calhoun County David Hall, Commissioner 202 S. Ann Street Port Lavaca, TX 77979 Make all checks payable to Kraftsman, LP THANK YOU FOR CHOOSING KRAFTSMANI Payment Page 1 of 2 Project Millers Point Pavilion missioner 77979 Via Architect: Application no. Period to: June 23,2023 -N FOR PAYMENT N, in connection with the Contract. The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and received from the Owner, and the current payment shown herein is now due. $ 239,065.32 CONTRACTOR: $ 239,065.32 Q Date: 6/22/2023 rTE $ 239,065.32 State of Texas County of Ham fork $ - 9 4 ''') � Subscribed J U/(�t� 11f and sworn to me this L day of ial $ - Notary Publi & -- 3E: $ - , �` My Commission expires: I Z � Texas � I �� ` Notary Public, State of `�i Comm. Expires 09-10-:2024 El $ 239,065.32 $ ;� „4•'� Notary ID 126627881 (129,978.72) $ 109,086.60 ARCHITECT'S CERTIFICATE FOR PAYMENT AINAGE $ In accordance with the Contract Documents, based on the on -site observations and the data comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and Contractor is entitled to payment of the AMOUNT CERTIFIED, AMOUNT CERTIFIED ARCHITECT: Date: Page 2 of 2 APPLICATION NUMBER: 4 iter Parks APPLICATION DATE: 6/22/2023 PERIOD TO: June 23,2023 PROJECT NAME: Millers Point Pavilion C D E F G H WORK COMPLETE TOTAL COMPLETED SCHEDULED FROM PREVIOUS COMPLETED THIS MATERIALS AND STORED TO % BALANCE TO < VALUE APPLICATION PERIOD PRESENTLY STORED DATE COMPLETED FINISH $ 109,086.60 $ - $ 109,086.60 $ - $ 109,086.60 100% $0.00 $ 58,145.47 $ 58,145.47 $ - $ - $ 58,145.47 100% $0.00 $ 6,500.00 $ 6,500.00 $ - $ - $ 6,500.00 100% $0.00 $ 6,894.00 $ 6,894.00 $ - $ - $ 6,894.00 100% $0.00 ng $ 58,439.25 $ 58,439.25 $ - $ - $ 58,439.25 100% $0.00 $239,065.32 $129,978.72 $109,086.60 $0.00 $239,065.32 100% $0.00 # Zo NOTICE OF MEEFING — 7/5/2023 10. Consider and take necessary action to authorize the use of $500.00 of GOMESA funds for Kathy Smartt of Smartt Grants for the preparation of the GLO CMP Special Projects grant that was approved on May 3, 2023, agenda item #8. (DEH) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct.1 SECONDER: Gary Reese, Commissioner'Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy; Behrens, Reese Page 7 of 25 Mae Belle Cassel From: David.Hall@calhouncotx.org (David Hall) <David.Hall@calhouncotx.org> Sent: Tuesday, June 27, 2023 3:43 PM To: Mae Belle Cassel; Angie Torres; cindy mueller Subject: Agenda item Consider and take necessary action utilize GOMESA fund to pay Kathy Smartt with Smart Grants in the sum of $500 for the preparation of the GLO CMP Special Projects grant. Approved on May 3rd 2023 as Agenda item 8 Sent from David's Whone David Hall Commissioner Precinct 1 Calhoun County Office 361-552-9242 Cell 361-220-1751 Angie, Agenda item #8 on 5/3 did not anentiun use of GOMESA or a dollar amount so it hasn't been budgeted in fund 2660- l suggest David get an item on 7/J5 agenda to utilize GOMESA funds to pall) for this. Assuming he takes care of this housekeeping, you can code the invoice to 265,0-99'9-527P92t-'999. From: Angela.Torres@calhouncotx.org(Angela Torres)[mailto:Angela.Torres@calhouncotx.orel Sent: Tuesday, June 27, 2023 1:53 PM To: Cindy Mueller <cindy.mueller@calhouncotx.org> Cc: Candice Villarreal<candice.villarreal@calhouncotx.ore> Subject: Hello Cindy, Do you know what account I use for this invoice? Angie Calhoun County Texas Calhoun County Texas #11 NOTICE OF MEETING — 7/5/2023 11. Consider and take necessary action to authorize work on the CDBG-MIT regional application for the West Side Subdivision Drainage Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023. (DEH) RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Gary Reese, Commissioner++Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 8 of 25 Mae Belle Cassel From: David.Hall@calhouncotx.org (David Hall) <David.Hall@calhouncotx.org> Sent: Wednesday, June 28, 2023 4:39 PM To: Mae Belle Cassel; Katy Sellers; Scott Mason; Gary Reese Subject: Agenda items for 7/5/23 1. Consider and take necessary action on authorizing work on the CDBG-MIT regional application for the Magnolia Beach Fire Station Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023. 2. Consider and take necessary action on authorizing work on the CDBG-MIT regional application for the West Side Subdivision Drainage Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023. 3. Consider and take necessary action on authorizing work on the CDBG-MIT regional application for the Crestview Drainage Improvements Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023. Sent from David's iPhone David Hall Commissioner Precinct 1 Calhoun County Office 361-552-9242 Cell 361-220-1751 Calhoun County Texas #12 NOTICE OF MEEI ING — 7/5/2023 12. Consider and take necessary action to authorize work on the CDBG-MIT regional application for the Crestview Drainage Improvements Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023. (DEH) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 9 of 25 Mae Belle Cassel From: David.Hall@calhouncotx.org (David Hall) <David.Hall@calhouncotx.org> Sent: Wednesday, June 28, 2023 4:39 PM To: Mae Belle Cassel; Katy Sellers; Scott Mason; Gary Reese Subject: Agenda items for 7/5/23 1. Consider and take necessary action on authorizing work on the CDBG-MIT regional application for the Magnolia Beach Fire Station Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023. 2. Consider and take necessary action on authorizing work on the CDBG-MIT regional application for the West Side Subdivision Drainage Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023. 3. Consider and take necessary action on authorizing work on the CDBG-MIT regional application for the Crestview Drainage Improvements Project. KSBR and G&W will begin work to prepare the project application due to the Texas General Land Office by October 20, 2023. Sent from David's iPhone David Hall Commissioner Precinct 1 Calhoun County Office 361-552-9242 Cell 361-220-1751 Calhoun County Texas #13 NOTICE OF MEETING — 7/5/2023 13. Consider and take necessary action to approve the Final Plat of the Breakwater Point subdivision situated in the James Hughson Survey, Abstract no. 23, Calhoun County, Texas. (JMB) Page 10 of 25 Joel Behrens Calhoun County Commissioner, Precinct 3 24627 State Hwy. I72—Olivia, Port Lavaca, Texas 77979 — Office (361) 893-5346 — Fax (361) 893-5309 Email: icel.behrensQcalhouncotx.org Honorable Richard Meyer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: Agenda Item Dear Judge Meyer: Please place the following item on the Commissioner's Court Agenda for July 5, 2023. Consider and take necessary action to approve the final plat of the Breakwater Point subdivision situated in the James Hughson Survey, Abstract No. 23. Calhoun County, TX. Sincerely, Joel Behrens Commissioner Pet. 3 is$ ° A H. g F$9� s€ raq Sd+i�x & 9 �`5F E aC q MINK list H r wco y /ah i mro O zZa / . o L /y > Nome eo y F 9 Ci •$'�• 4E lr rm FH ,INS :z a C Is lit z aR �:• /� H°H�p!39a !6 3a �� \ •i •'°ems ,E' rm �� _ I E_R a" �a9 — G & W ENGINEERS, INC. — a 2 n S n • ENdNEERINC • SURVEYING • PLRNNIN6 • _', "s Y'`�� 8 S A 203 w uK 0. Sm . K. lv G. FINAL PLAT E - ' (as+) ssx-mOs: reMPM F'W WW (4 ax�i-no¢ e.v ary s s #14 NOTICE OF MEETING - 7/5/2023 14. Consider and take necessary action to close Water Street, between 1P Street and the POC Fishing Center west of 15th Street and 14th Street between Commerce Street and Water Street on Friday, July 21, 2023 between the hours of 7:00 pm — Midnight and Saturday, July 22, 2023 1:00 pm — 7:30 pm in Port O'Connor, Texas. (GDR) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, CommissionerPct 4 SECONDER: David Hall, Commissioner Rct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 11 of 25 Gary D. Reese County Commissioner County of Calhoun Precinct 4 June 26, 2023 Honorable Richard Meyer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Meyer: Please place the following item on the Commissioners' Court Agenda for July 5, 2023. Consider and take necessary action to close Water Street, between 1301 Street and the POC Fishing Center west of 15rh Street and 14th Street between Commerce Street and Water Street Friday, July 21, 2023 between the hours of 7:00 p.m. - Midnight and Saturday, July 22, 2023 1:00 p.m. - 7:30 p.m. in Port O'Connor, Texas. Sincerely, Gary D. Reese GDR/at P.O. Box 177 — Seadri0, Texas 77983 —email: aarv.reese a calhouncomora — (361) 785-3141 —Fax (361) 785.5602 Commissioner Gary Reese Calhoun County Commissioners Court 211 S. Ann St. Ste. 301 Port Lavaca, TX 77979 Via email to: 4ary.neesetWcalhougcncotti yore Re: Port 0' Connor street closure for Lone Star Shootout weigh-in February 21, 2023 Dear Commission Reese, This letter is to request the permission of the Commissioners to close Water Street and the adjoining portion of 14" Street in Port 0' Connor on the afternoon of Saturday, July 22, 2023 for the purpose of allowing for public viewing of the Lone Star Shootout tournament weigh in. The closure requested would be Water Street, between 13"' and the POC Fishing Center west of 15"' Street and 14`F Street between Commerce St. and Water St. The weigh station hours are from 4:00 to about 6:30 pm. We would like to close the streets at around 1:00 pm for set up purposes and would expect to open the street no later than 7:30 pm. In addition, we have weigh station hours on Friday, July 21, 2023 between the hours of 7:00 and 12:00 pm, but only to weigh blue marlin that participants have requested that we open to weigh. We would like the option to close a portion of Water Street near the weigh station during the period that we might be using the weigh station. It is possible that we will not need any closure on Friday but want to be prepared in the event that we are called to open the weigh station. The tournament will provide the following: 1. Private security —adequate to enforce the closure from any vehicles entrance, monitor entrance/exits as needed and provide for crowd flow and crowd control as needed in the closed area. 2. Trash collection and trash removal —Adequate number of trash cans. Provide for the removal of trash after the event and clean-up of the grounds as needed. The Tournament agrees to pay POC Fishing Center for any cost incurred if trash is not adequately removed. 3. Provide for an adequate number of Port 0 Cans for public use including their set up, pumping and removal. Your favorable consideration of this request would be greatly appreciated. Feel free to contact me if more information is needed or if I may be of service regarding this request. Best regards, Heather Harper, Lone Star Shootout Co -Chairman 713-826-6440,info@thelonestarshootout.com Houston Big Game Fishing Club Dba The Lone Star Shootout #15 NOJ ICE OF MEETING — 7/5/2023 15. Consider and take necessary action to approve the Preliminary Plat of the Replat of Lot 1100 of the American Townsite Company Subdivision situated in the Basibio Maldonado Survey, Abstract No. 26, Calhoun County, Texas. (GDR) Henry Danysh explained the preliminary plat RESULT: APPROVED [UNANIMOUS.], MOVER: Gary Reese, Commissioner'Pct 4 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 12 of 25 Gary D. Reese County Commissioner County of Calhoun Precinct 4 June 28, 2023 Honorable Richard Meyer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Meyer: Please place the following item on the Commissioners' Court Agenda for July 5, 2023. • Consider and take necessary action to Approve the Preliminary Plat of the Replat of Lot 1100 of the American Townsite Company Subdivision situated in the Basibio Maldonado Survey, Abstract No. 26, Calhoun County, Texas. Sincerely, Gary D. Reese GDR/at P.O. Box 177 — Seadrift, Texas 77983 — email: earv.reesengcalhouncotx.ora — (361) 785-3141 — Fax (361) 785-5602 .0 LYB Y94-Kf (m) vNw ma YKIKK (.K) COlziwl :QO " 11 SMG. . ;� Otl[L SYI(3L Y,A" .'M.S m m l'k oz Z LyN W m V zoo>c ��p Qzso E mpml�[N� OC�� a Row W o < o 0 O of o m N m M ssxmg,j a -1 2 N�•' c' 6,11 W ma m o � a tl Y ..,.�.N,J L 3 + s I53tl0Y OCO }� VOOIT VYI $ 1° L I an —ROAD— w F 0 s a m I w O " ;� a #16 ' NOTICF OF MEET ING — 7/5/2023 16. Consider and take necessary action to approve the Final Plat of the Replat of Lot 1100 of the American Townsite Company Subdivision situated in the Basibio Maldonado Survey, Abstract No. 26, Calhoun County, Texas. (GDR) Page 13 of 25 Gary D. Reese County Commissioner County of Calhoun Precinct 4 June 28, 2023 Honorable Richard Meyer Calhoun County judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear judge Meyer: Please place the following item on the Commissioners' Court Agenda for July 5, 2023. • Consider and take necessary action to Approve the Final Plat of the Replat of Lot 1100 of the American Townsite Company Subdivision situated in the Basibio Maldonado Survey, Abstract No. 26, Calhoun County, Texas. Sincerely, Gary D. Reese GDR/at P.O. Box 177 — Seadrifl, Texas 77983 —email: earv.reeseGhcalhouncotx.ore — (361) 785-3141 —Fax (361) 785-5602 O D O O s9e�e H mA€ 9� Z F R� O O / CID C, 1 1 561.40'40•W eeoo0, § m H1 LOT 1100A $m r se (1.10 ACRES) q� wio O 3 ni H ,ZC'4ZC 3.£Y,06.l9N p F, N O ey v e CO �4H g v m 4 i OVON ------ [ .00-0oom � p3.E*,0*A9N� i8383NAIM I� _ S� sn s "3 0 Ell sad g xR 3 g �2:3A & g :_ xy C, m o as 44 $ agesj\, 2�gg ��ta 0oI g ryzycny 9� Hy a as ��a p09Ctdtlm Ci0-3 w pp. �r�s [00 t21 r a se ® s a° z C o o^ z b 0 m p a�do,�ja a z gbz124z - 0 yIyo oZvnc�ic O �I Wooro C) W� O O y romLbiLE 3 2 a p Q 3 F m M J Fo-T71 PO O�6C v LJ IRK, f 3 q�q Km FF A` C�JI [J z O HI � a o EA}' as G & W ENGINEERS, INC. 8 m • ENGINEERING • SURVEYING • PLANNING • �� m m � y x n 's� ~ 205 W. LIVE OAK STREET, PORT [AVACA, TEXAS 77998 o S j TOPELS FIRM NO.: 10022100 FINAL PLAT (361) 552-4508: PORT LAVACA (STS) 323-7100: BAY CII #17 NOTICE OF MEETING- 7/5/2023 17. Consider and take necessary action to accept an auction proceeds check for $18,459.00 from CM Auction Company and deposit $13,333.50 into 760-60360 - Vehicle Maintenance and $5,125.50 into the Narcotics Forfeiture Fund. (RHM) RESULT: APPROVED [UNANIMOUS] MOVER Vern Lyssy, Commissioner Pct 2 SECONDER: e David Hall, Commissioner Pct 1 AYES: Judge Meyer,; Commissioner Hall, Lyssy, Behrens, Reese Page 14 of 25 CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: RICHARD MEYER, COUNTY JUDGE SUBJECT: AUCTION PROCEEDS DATE: JULY 5, 2023 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR JULY 5, 2023 * Consider and take necessary action for monies from auction proceed, in the amount of $13,333.50 to go into VEH MAINT 760-60360 Sincerely, Idl /4�� Bobbie Vickery Calhoun County Sheriff S, 1 Z 5,546 >V A - i BAY- j1Yirc j4 'l� ry 9 C.M. Company, Auctiofis•� Auction Trust AxcountAbilene TX "% 9s5 eabsa62 - 325-677- 55 $$-112/1113 060/2023 PAY TO THE Calhoun County Sheriffs Dept ORDER OF _ $ 18,459.60 eighteen thousand four hundred fifty nine and 001100 DOLLARS 6-4-2023;r'Iii MEMO 06.08.2023 Calhoun County.Sheriff Ifl'6 iIF7tf il- - _ AUTHORIZED SIGNATURE. C.M. Company Auctions 50536 C.M. Company Auctions - 50536 f PRODUOTSSLT103 USE WITH 916M ENVELOPE Deluxe Corporation 1-800-328-0304 or www.doluxe.coMshop ® 809611 nSINr.V rHlunxno nvrovnnoo v..c. — Seller Settlement r-- C.M. Company Auctions 500 Chestnut Street Suite 103 Abilene, TX 79602 Phone: (325) 677-3555 Tax #: 26-0299944 Seller Information Seller Name: Calhoun County Sheriff's Department Seller Number: Calhoun Company: Calhoun County Sheriffs Department Location: 211 S Ann St Port Lavaca, TX 77979 Phone: Auction Information Auction: 06.08.2023 Calhoun County Sheriff Date: 06/04/2023 00:00 Location: 211 S Ann St Port Lavaca, TX 77979 1996 GMC Sierra - Year:1996 Make: GMC I,%1 � Model: Sierra Vehicle Type: Pickup Truck T� Mileage: 195,547 Body Type: 2 Door Cab; ry Regular Trim Level: SL Drive Line: RWD \J Engine Type: V6, 4.3L; 90 deg.; CPI Fuel Type: Gasoline VIN #: 1 GTEC14W1TZ516126 HAS KEYS - 1996 ENGINE WONT TURN OVER WILL COME 1 GMC WITH A POLICE AUCTION RECEIPT - NOT A TITLE Successful bidders will be issued $560.00 10% ($56.00) $504.00 Sierra a Police Auction Sales Receipt Form 71-1 which Texas residents may take to the County Tax Assessor where they will pay all applicable State transfer fees. Out of state/country residents should NOT bid on this item without checking with their state/country as the State of Texas will not issue a title to a non-resident. 2009 Ford Crown Victoria - Year: 2009 u Make: Ford Model: Crown Victoria Vehicle J Type: Passenger Car Mileage:90,181 Body 2009 Ford Type: 4 Door Sedan Trim Level: Police 2 Crown Drive Line: RWD Engine Type: V8, 4.6L; $2,860.00 10% ($286.00) $2,574.00 Victoria FFV; SOHC Fuel Type: Gasoline/E85 VIN #: 2FAHP71V49X143653 Comes With Clean Title HAS KEYS -RUNNING AND DRIVING Click Here For Engine Running 2011 Chevrolet Tahoe -Year: 2011 Make: Chevrolet Model: Tahoe Vehicle Type: IJ Multipurpose Vehicle (MPV) 2011 Mileage:191,982 Body Type: 4 Door 3 Chevrolet Wagon Trim Level: Police Drive Line: RWD Engine Type: V8, 5.3L; FFV Fuel Type: $2,860.00 10% ($286.00) $2,574.00 Tahoe Gasoline/E85 VIN #: 1 GNLC2EOXBR345096 Comes With Clean Title HAS KEYS - RUNNING AND DRIVING Click Here For Engine Running 1e e e e 2010 Dodge Ram -Year: 2010 Make: Dodge Model: Ram Pickup Vehicle Type: Pickup Truck Mileage:143,747 Body Type: 2010 4 Door Cab; Crew Trim Level:SLT Drive 4 Dodge Line: 4WD Engine Type: V8, 5.7L Fuel $6,385.00 10% ($638.50) $5,746.50 Ram Type: Gasoline VIN #: 1 D7RV1 CT5AS178289 Comes With Clean Title HAS KEYS -RUNNING AND DRIVING Click Here For Engine Running Video 2008 Ford Expedition - Year: 2008 Make: Ford Model: Expedition EL Vehicle Type: Multipurpose Vehicle (MPV) Mileage: 199,095 Body Type: 4 Door Wagon Trim Level: XLT Drive Line: RWD Engine Type: V8, 5.4L; SOHC Fuel Type: Gasoline Horsepower: 250-300HP VIN #: 1 FMFK1 55X8LA4931 0 HAS KEYS - RUNNING AND DRIVING Click Here For 5 2008 Ford Expedition Engine Running Video WILL COME WITH A POLICE AUCTION RECEIPT- NOT A $2,710.00 10% ($271.00) $2,439.00 TITLE Successful bidders will be issued a Police Auction Sales Receipt Form 71-1 which Texas residents may take to the County Tax Assessor where they will pay all applicable State transfer fees. Out of state/country residents should NOT bid on this item without checking with their state/country as the State of Texas will not issue a title to a non-resident. 2008 Ford F250 - Year: 2008 Make: Ford Model: F-250 (,Q l 3� Vehicle Type: Pickup Truck l� Mileage: 206,921 Body Type: 4 Door Cab; Super Cab Trim Level: XL Drive Line: 4WD 6 2008 F250 Ford Gasoline nine e Type: Horsepower: 250-300HP HC Fuel VIN #: $5,135.00 10% ($513.50) $4,621.50 1 FTSX21588EE36183 Will come with a Clean Title HAS KEYS -RUNNING AND DRIVING Click Here For Engine Running Video 6 vnn. LJ 1tmw idF 4 $20,510.00 i�6f v^e ;r��,��� ($2e051.00) $18,459.00 Payments 06/28/2023 06:55PM CHECK Check #: 999 $18,459.00 Payable To: Calhoun County Sheriffs Dept Total Payments:1 Total: 1 $18,459.00 Auction Summary 0 - * '-WCT d 2•574w00+ AD( iatVq 2 • 574. • 0 0 + &OlL)408C, 5• 7 4 6• 5 0+ A O©VOrd6yp2.439.00+ 137333.50. �qGp 0 • xc 5014 x 60 - 302.40* 504 * 504•x 40•% 201.60* 504.,E 302.40+ 3.082.54+ �4'RC- 302.40+ 002 '��� 2'01 • 60+ N� &, 3'384-9tF 002 201.60+ P� 504.00x 1.538.96+ 002 1.740.56x• 13.333 50+ 504.00+ ti. • 62 1 5 0 + 003 18=459.00 0- 1 74 n 002 5, 12!5. Auction Gross $20,510.00 Commissions ($2,051.00) Expenses ($0.00) Credits $0.00 Auction Net $18,459.00 Total Paid $18,459.00 Balance Due qw� �br4 -�50 0-* 4.621.50x 33.3% 1>538.96x 4.621.50* 4,621.50+ ©-R 1•538„96- 00 NRt 3.082. 54:k #18 NOTICE OF MEETING -- 7/5/2023 18. Consider and take necessary action to approve the amended contracts with the following Contractors/Haulers for Road Materials, Bid Number 2023.03 and authorize the County Judge to sign all necessary documents. The amended contracts are effective June 21, 2023 through December 31, 2023. (RHM) a. Marek & Marek Truck Wash, Inc. dba Frank Marek Trucking b. K-C Lease Service, Inc. dba Matagorda Construction & Materials c. Quality Hot Mix, Inc. d. Vulcan Construction Materials, LLC e. Blades Group, LLC f. Waller County Asphalt, Inc. g. MiclTex Materials, LLC RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: Gary Reese, Commissioner:Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 15 of 25 Mae Belle Cassel From: demi.cabrera@calhouncotx.org (demi.cabrera) <demi.cabrera@calhouncotx.org> Sent: Tuesday, June 27, 2023 2:15 PM To: MaeBelle.Cassel@calhouncotx.org Subject: Agenda Item - Amended Contracts for Road Materials Good Afternoon MaeBelle, Can you please place the following item on the Commissioners Court Agenda for July 5, 2023. • Consider and take necessary action to approve the amended contracts with the following Contractors/Haulers for Road Materials, Bid Number 2023.03 and authorize the County Judge to sign all necessary documents. The amended contracts are effective June 21, 2023 through December 31, 2023. Marek & Marek Truck Wash, Inc. dba Frank Marek Trucking • K-C Lease Service, Inc. dba Matagorda Construction & Materials • Quality Hot Mix, Inc. • Vulcan Construction Materials, LLC • Blades Group, LLC • Waller County Asphalt, Inc. • Midtex Materials, LLC V{ mi CabrQra Calhoun Countg g166i6tant 'luditor 361-553-4613 361-553-4614 UnX) Calhoun County Texas CONTRACT AMENDMENT THIS CONTRACT AMENDMENT, made an entered into this 5A day of SIA 1% 20_21, by and between the County of Calhoun, Texas (hereinafter called "County") and Frt2n k MaY k TYt.r(,' eiE�q (hereinafter called Contractor/Hauler). WITNESSETH: WHEREAS, on the 101 day of J)Ppe,tnbae , 20a, the County and Contractor/Hauler made an entered into a . Contract based upon a BID entered by Contractor/Hauler for ROAD MATERIALS, Bid Na. 2023.03. to be used by County Precincts in Calhoun County, Texas (hereinafter called "the Contract"). Per the original bid specifications, the delivery price of all orders under the Contract was subject to following fuel adjustment: A fuel adjustment will be allowed on the delivery price only as fluctuations in diesel prices occur as listed on http://www.eia.goy/K)etroleum/easdiesel using the Gulf Coast Region. The baseline price will be the price on this site an Monday, October 31, 2022, rounded to the nearest one -hundredth and thereafter the index will be adjusted and documented on Monday of each week after Bids are accepted. The allowable fuel adjustment will be calculated by subtracting the baseline price from the posted price for the Monday immediately prior to the delivery date of the material lif delivered on a Monday, the posted price on the Monday Prior to delivery must be used), and if the difference is less than 5 cents no adjustment will be allowed; 5 cents to 9 cents a 1% plus or minus adjustment to the delivery price per unit; 10 cents to 14 cents a 2% plus or minus adjustment to the delivery price per unit; 15 to 19 cents a 3% plus or minus adjustment to the delivery price per unit; 20 to 24 cents a 4% plus or minus adjustment to the delivery price per unit and so on. A 1% adjustment will be made on the delivery Price for every 5 cent increase or decrease from the baseline price. Vendor must include a copy of the document from the EIA.GOV website that was used to determine delivery price when invoicing Calhoun County and the calculations on the increase or decrease in the delivery price. Due to current market conditions, the County and Contractor/Hauler agree to amend the Contract to calculate all delivery fees without any fuel adjustments for all future orders under the Contract. M WITNESS THEREOF, THE COUNTY AND CONTRACTORMAULER, have caused this Contract Amendment to be executed by their authorized agents. The effective date of this Contract Amendment begins on June 21, 2023 and ends on December 31, 2021 r�1! CALHOUN COUNTY f By: Honorable Richard H. eyer Calhoun County Judge Calhoun County Courthouse 211 S. Ann Street 3rd Floor, Suite 301 Port Lavaca, TX 77979 CONTRACTORIHAULER: FV714.aV Ma-r,,xJ`4� T�rv<Ic;nc By: �� li 1 1yi , Print Name: Fca,,k n . M.vrek Address: P. o 6 c) x 9 H *? � 4 e4 m�Or "TIC %� LI3--) ATTEST: CALHOUN COUNTY CLERK ANNA GOODMAN Print Name: Title: ATTEST: 4 By: D �.0 as Print Name: —zl�� n !� -er" NM t !;'ii Title: CONTRACT .AMENDMENT T141S CONTRACT AMENDMENT, mudc an entered into this 5t1 day of _Ju_l_t�____ 20, by and between the County of Calhoun, Texas (hcreinaticr called "County") and K C-_45_t�yvi�,LQr�t ��A(hereinafter called Contractor/Hauler). /1f 4+0l90rCIq ConsilUG-F M tlUjtt6'a is wiTNESSETH: WHEREAS. on the 101 day of lIombe.r 20 a, the Counh and Contractor/Hauler made an entered into a Contract based upon a 1311) entered by C'ontraetor/Flauler I'or ROAD MATERIALS. Hid NO, 2021.03, to be used by County Precincts in Calhoun County. Texas (hcreinaller called "the Contract"). Per the orit?inal bid specifications, the delivery price of all orders under the Contract was subject to iollotwine fuel adjustment: A fuel adjustment will be allowed on the delivery price only as fluctuations in diesel prices occur as listed on http://www.eia.gov/petroieum/gasdiesel, using the Gulf Coast Region. The baseline price will be the price on this site on Monday, October 31, 2022, rounded to the nearest one -hundredth and thereafter the index will be adjusted and documented on Monday of each week after Bids are accepted. The allowable fuel adjustment will be calculated by subtracting the baseline price from the posted price for the Monday immediately prior to the delivery date of the material (if delivered on a Monday, the posted price on the Monday prior to delivery must be used), and if the difference is less than 5 cents no adjustment will be allowed; 5 cents to 9 cents a 1% plus or minus adjustment to the delivery price per unit; 10 cents to 14 cents a 2% plus or minus adjustment to the delivery price per unit; 15 to 19 cents a 3% plus or minus adjustment to the delivery price per unit; 20 to 24 cents a 4% plus or minus adjustment to the delivery price per unit and so on. A 1% adiustment will be made on the delivery price for every 5 cent increase or decrease from the baseline price. Vendor must include a copy of the document from the EIA.GOV website that was used to determine delivery price when invoicing Calhoun County and the calculations on the increase or decrease in the delivery price. Due to current market conditions, the County and Contractor/Hauler agree to ;upend the Contract to calculate all delivery fees without anv fuel adjustments for all future orders under the Contract. IN WITNESS THEREOF. THE COUNTY AND CONTRACTORMAULER, have caused this Contract Amendment to be executed by their authorized agents. The effective date of this Contract Amendment begins on June 21. 202:, and ends on December 31. 2023. COUNTY: CALHOUN COUNTY By: Honorable Richard Ft eyer Calhoun County Judge Calhoun County Courthouse 211 S. Ann Street 3rd Floor. Suite 301 Port Lavaca, TX 77979 CONTRACTORMAULER: OaC t FY1.ttA,,0y)4' lv��(otCLlS Print Name: Address: Lou;5C 77-c1S ATTEST: CALHOUN COUNTY CLERK ANN.A GOODMAN Print Name: _SYI� I M ------ Title: ATTEST: MaAorCQr:o� M� 4e.��\s 13 Print Name: '�) —X\JC-P KvavSYn-- Title: � � ..- ..........----- - CONTRACT AM1! NDWNT THISCONTRACT AMIENDMRNT, made an entered into this -5i-k day of JUI�,,. 120 a3, by and between the County of Calhoun, Texas (hereinafter called "County") and OUa I r+nl E4 'V ,tLrll - (hereinafter called Contractor/Hauler), MTNESSD+TH: WHEREAS, on the I WA day of DeCe44 bQJ` 2Q_�I, the County and Contractor/Hauler made an entered into a Contract based upon a BID entered by Contraotor/Hauler for ROAD MATERIALS, Bid No. 2023,03, to be used by County Precincts in Calhoun County, Texas (hereinafter called "tho Contract"). Per the original bid specifications, the delivery price of all orders under the Contract was subject to following fuel adjustment: A fuel adjustment will be allowed on the delivery price only as fluctuations in diesel prices occur as listed on http:(hyww.eia.gov/petroleum/gasdieset using the Gulf Coast e ion. The baseline price will he the price an this site on Monday, October 31, 2022, rounded to the nearest one -hundredth and thereafter the index will be adjusted and documented on Monday of each week after Bids are accepted. The allowable fuel adjustment will be calculated by subtracting the baseline price from the posted price for the Monday immediately prior to the delivery date of the material (if deliv2red on a Monday the posted price on the Monday prior to delivery must be used), and if the difference is less than 5 cents no adjustment will be allowed; 5 cents to 9 cents a 1% plus or minus adjustment to the delivery price per unit; 10 cents to 14 cents a 2% plus or minus adjustment to the delivery price per unit;15 to 19 cents a 3% plus or minus adjustment to the delivery price per unit; 20 to 24 cents a 4% plus or minus adjustment to the delivery price per unit and so on. A 1% adjustment will be made on the delivery price for every 5 cent increase or decrease from the baseline price. Vendor must include a copy of the document from the EIA.GOV website that was used to determine delivery price when invoicing Calhoun County and the calculations on the increase or decrease in the delivery price. Due to current market conditions, the County and Contractor/Hauler agree to amend the Contract to calculate all delivery fees without any fuel adjustments for all future orders under the Contract. IN WITNESS THEREOF, THE COUNTY AND CONTRACTORMAULER, have caused this Contract Amendment to be executed by their authorized agents. The effective date of this Contract Amendment begins on June 21, 2023 and ends on December 31, 2023. COUNTY: CALHOUN COUNTY 6!f Tty:H d H. M r Calhoun County Judge Calhoun County Courthouse 211 S. Ann Street 3rd Floor, Suite 301 Port Lavaca, TX 77979 CONTRACTORIHAULER: Print Name: n / �� F�` ShY01er Address: f CSw.ca sC 7297 ATTEST: CALHOUN COUNTY CLERK ANNA GOODMAN Print Name: ATTEST: Print Name: 1'i C, Ito 2 Arry+4 Title: U:ffi P. IMuAJRK Y�. CONTRACT AMENDMENT THIS CONTRACT AMliNDNIENT, made an entered into this day of �u� T 20_JL, by and between the County of Calhoun, Texas (hereinafter called "County") and VuICCun Cons4yur+iI n Makvials, LLC (hereinafter called Contractor/Hauler). WITNESSETH: WMREAS, on the 101 day of Dwm W , 20_g_, the County and Contractor/Hauler made an entered into a Contract based upon a BID entered by Contractor/Hauler for ROAD MATERIALS, Bid No. 2023.03, to be used by County Precincts in Calhoun County, Texas (hereinafter called "the Contract"). Per the original bid specifications, the delivery price of all orders under the Contract was subject to following fuel adjustment: A fuel adjustment will be allowed on the delivery price only as fluctuations in diesel prices occur as listed on http:Uwww.ela.gov/petroleum/gasdiesel using the Gulf Coast Region. The baseline price will be the price on this site on Monday, October 31, 2022, rounded to the nearest one -hundredth and thereafter the index will be adjusted and documented on Monday of each week after Bids are accepted. The allowable fuel adjustment will be calculated by subtracting the baseline price from the posted price for the Monday immediately oriorto the delivery date of the material (if delivered on a Monday, the Posted price on the Monday oriorto delivery must be used), and if the difference is less than 5 cents no adjustment will be allowed; 51cents to 9 cents a 1% plus or minus adjustment to the delivery price per unit;10 cents to 14 cents a 2% plus or minus adjustmentto the delivery price per unit;15 to 19 cents a 3%plus or minus adjustment to the delivery price per unit; 20 to 24 cents a 4% plus or minus adjustment to the delivery price per unit and so on. A 1% adjustment will be made on the delivery price for every 5 cent increase or decrease from the baseline price. Vendor must include a copy of the document from the EtA.GOV website that was used to determine delivery price when invoicing Calhoun County and the calculations on the increase or decrease in the delivery price. Due to current market conditions, the County and Contractor/Hauler agree to amend the Contract to calculate all delivery fees without any fuel adiustments for all future orders under the Contract. IN WITNESS THEREOF, THE COUNTY AND CONTRACTORMAULER, have caused this Contract Amendment to be executed by their authorized agents. The effective date of this Contract Amendment begins on June 21, 2023 and ends on December 31, 2023. COUNTY: CALHOUN COUNTY By: r Hdhorable Richard H. yer Calhoun County Judge Calhoun County Courthouse 211 S. Ann Street 3rd Floor, Suite 301 Port Lavaca, TX 77979 CONTRACTOR/HAULER: L)n,Wvth i VA xvtA Print Name: ,jl,A %GyrUv Address: 1 b101 2ex �7 r to AUL e 51-e Stb SUv` hvxlunf0 1X -7 b ZI ATTEST: CALHOUN COUNTY CLERK ANNA GOODMAN P intName:.. tt �� /. l/LY S! ' r t /' w 1 4 ATTEST: By. Print Name: v1 aEU Title: cYtiIPS �''L�1n.c 1�4r CONTRACT AMENDMENT THIS CONTRACT AMENDMENT, made an entered into this 1 day of StA� 20 a3 , by and between the County of Calhoun, Texas (hereinafter called "County") and Inde5 tnivou.PkLt-e- (hereinafter called Contractor/Hauler). WiTNESSETH: WHEREAS, on the _,28A day of J7&Iemhph , 20ad, the County and Contractor/Hauler made an entered into a Contract based upon a BID entered by Contractor/Hauler for ROAD MATERIALS, Bid No. 2023.03, to be used by County Precincts in Calhoun County, Texas (hereinafter called "the Contract'). Per the original bid specifications, the delivery price of all orders under the Contract was subject to following fuel adjustment: A fuel adjustment will be allowed on the delivery price only as fluctuations in diesel prices occur as listed on httr)://www.eia-my/i3etroleum/`Jzasdiesel, using the Gulf Coast Region. The baseline price will be the price on this site on Monday, October 31, 2022, rounded to the nearest one -hundredth and thereafter the index will be adjusted and documented on Monday of each week after Bids are accepted. The allowable fuel adjustment will be calculated by subtracting the baseline price from the posted price for the Monday immediately prior to the delivery date of the material of delivered on a Monday, the 00sted price on the Monday oriorto delivery must be usedl, and if the difference is less than 5 cents no adjustment will be allowed, 5 cents to 9 cents a 1% plus or minus adjustment to the delivery price per unit; 10 cents to 14 cents a 2% plus or minus adjustment to the delivery price per unit; 15 to 19 cents a 3% plus or minus adjustment to the delivery price per unit: 20 to 24 cents a 4% plus or minus adjustment to the delivery price per unit and soon. A 1%adiustmentwill he made on the delivery price for every 5 cent increase or decrease from the baseline price. Vendor must include a copy of the document from the EIA.GOV website that was used to determine delivery price when invoicing Calhoun County and the calculations on the increase or decrease in the delivery price. Due to current market conditions, the County and Contractor/Hauler agree to amend the Contract to calculate all delivery fees without any fuel adiustments for all future orders under the Contract. IN WITNESS THEREOF, THE COUNTY AND CONTRACTORMAULER, have caused this Contract Amendment to be executed by their authorized agents. The effective date of this Contract Amendment begins on June 21, 2023 and ends on December 31, 2023. COUNTY: CALHOUN COUNTY / By: H norable l Richard H. eyer Calhoun County Judge Calhoun County Courthouse 211 S. Ann Street 3rd Floor, Suite 301 Port Lavaca, TX 77979 CONTRACTORMAULER: C31,1'r„ p i c Print Name: }Z CAJlW Address: ATTEST: CALHOUN COUNTY CLERK ANNA GOODMAN i i MM &M'�L IL ,1 1, w,1 Title: ATTEST: a'31oaf,-Z ,U-� ' —tc.. i Print Name: E6r-a � Title: CONTRACT AMENDMENT THIS CONTRACT AMENDMENT, made an entered into this 5A day of '1111$ . 20_2L, by and between the County of Calhoun, Texas (hereinafter called "County') and 1Akllev (!g„Lni� Aspbali, Lbc-. (hereinafter called Contractor/Hauler). WiTNESSETH: WHEREAS, on the 1104 day of acem er 2002, the County and Contractor/Hauler made an entered into a Contract based upon a BID entered by Contractor/Hauler for ROAD MATERIALS, Bid No. 2023.03, to be used by County Precincts in Calhoun County, Texas (hereinafter called "the Contract"). Per the original bid specifications, the delivery price of all orders under the Contract was subject to following fuel adjustment: A fuel adjustment will be allowed on the delivery price only as fluctuations in diesel prices occur as listed on http://www.ela.gov/petroleumlgasdiesel. using the Gulf Coast Rein. The baseline price will be the price on this site on Monday, October 31, 2022, rounded to the nearest one -hundredth and thereafter the Index will be adjusted and documented on Monday of each week after Bids are accepted. The allowable fuel adjustment will be calculated by subtracting the baseline price from the posted price for the Monday immediately prior to the delivery date of the material (if delivered on a Monday the posted price on the Monday oriorto delivery must be used), and if the difference is less than 5 cents no adjustment will be allowed; 5 cents to 9 cents a 1% plus or minus adjustment to the delivery price per unit; 10 cents to 14 cents a 21ya plus or minus adjustment to the delivery price per unit;15 to 19 cents a 3%plus or minus adjustment to the delivery price per unit; 20 to 24 cents a 4% plus or minus adjustment to the delivery price per unit and so on. A 1%adjustment will be made on the delivery Price for every 5 cent increase or decrease from the baseline price. Vendor must include a copy of the document from the EIA.GOV website that was used to determine delivery price when invoicing Calhoun County and the calculations on the increase or decrease in the delivery price. Due to current market conditions, the County and Contractor/Hauler agree to amend the Contract to calculate all delivery fees without any fuel adiustments for all future orders under the Contract. IN WITNESS THEREOF, THE COUNTY AND CONTRACTOR/HAULER, have caused this Contract Amendment to be executed by their authorized agents. The effective date of this Contract Amendment begins on June 21, 2023 and ends on December 31, 2023. COUNTY: CALHOUN COUNTY Byj'_� Honorable Richard H. Meyer Calhoun County Judge Calhoun County Courthouse 211 S. Ann Street 3rd Floor, Suite 301 Port Lavaca, TX 77979 CONTRACTOR/HAULER: WAt10 Pnri nfly �jcPtrA_t�� 1� By Print Name: Address: ATTEST: CALHOUN COUNTY CLERK ANNA GOODMAN Print Name: - ... ATTEST: Prinitame: Title: CONTRACT AMENDWN'T THIS CONTRACT AMIENDMENT, made an entered into this 5t — day of ,4T 20 by and between the County of Calhoun, Texas (hereinafter called "County") and Adid+A Mah AIS. LLC (hereinafter called Contractor/Hauler). WIB'NESSETH: ir1I3EREAS, on the lLtlk day of DeCern6ee 209 Q, the County and Contractor/Hauler made an entered into a Contract based upon a BID entered by Contractor/Hauler for ROAD MATERIALS, Bid No. 2023.03, to be used by County Precincts in Calhoun County, Texas (hereinafter called "the Contract!). Per the original bid specifications, the delivery price of all orders under the Contract was subject to following fuel adjustment: A fuel adjustment will be allowed on the delivery price only as fluctuations in diesel prices occur as listed on htto://www.eia.gav/oetroleum&asdiesel. using the Gulf Coast Region. The baseline price will be the price on this site on Monday, October 31, 2022, rounded to the nearest one -hundredth and thereafter the index will be adjusted and documented on Monday of each week after Bids are accepted. The allowable fuel adjustment will be calculated by subtracting the baseline price from the posted price for the Monday immediately prior to the delivery date of the material ( if delivered on a Monday, the posted price on the Monday priorto dojiypry must be used), and if the difference is less than S cents no adjustment will be allowed; 5 cents to, 9 cents a 1% plus or minus adjustment to the delivery price per unit; 10 cents to 14 cents a 2% plus or minus adjustment to the delivery price per unit;15 to 19 cents a 3%plus or minus adjustment to the delivery price per unit; 20 to 24 cents a 4% plus or minus adjustment to the delivery price per unit and so on. A 1%adiustment will be made on the delivery Price for every 5 cent increase or decrease fram the baseline price. Vendor must include a copy of the document from the EIA.GOV website that was used to determine delivery price when Invoicing Calhoun County and the calculations on the increase or decrease in the delivery price. Due to current market conditions, the County and Contractor/Hauler agree to amend the Contract to calculate all delivery fees without any fuel adiustments for all future orders under the Contract. IN WITNESS THEREOF, THE COUNTY AND CONTRACTOR/HAULER, have caused this Contract Amendment to be executed by their authorized agents. The effective date of this Contract Amendment begins on June 21, 2023 and ends on December 31, 2023. COUNTY; CALHOUN COUNTY t By: Ho orable Richard H. M r Calhoun County Judge Calhoun County Courthouse 211 S. Ann Street 3rd Floor, Suite 301 Port Lavaca, TX 77979 CONTRACTORMAULER: j11167pM By: Print Name: Address: C� ✓� i> az ATTEST° CALHOUN COUNTY CLERK ANNA GOODMAN PrintName:.YAMU I L�" ATTEST; By f 1 'yfl Print Name: 0 Title: #19 ' NOTICE OF MEETING 7/5/2023 19. Consider and take necessary action to approve the amended contracts with the following Contractors/Haulers for Asphalts, Oils and Emulsions, Bid Number 2023.02 and authorize the County Judge to sign all necessary documents. The amended contracts are effective June 21, 2023 through December 31, 2023. (RHM) a. Cleveland Asphalt Products, Inc. b. Martin Asphalt Company c. P Squared Emulsion Plants, LLC RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy,' Behrens, Reese ` " Page 16 of 25 Mae Belle Cassel From: demi.cabrera@calhouncotx.org (demi.cabrera) <demi.cabrera@calhouncotx.org> Sent: Tuesday, June 27, 2023 2:18 PM To: MaeBelle.Cassel@calhouncotx.org Subject: Agenda Item - Amended Contracts for Asphalts, Oils and Emulsions Good Afternoon, Please place the following item on the Commissioners Court Agenda for July 5, 2023 Consider and take necessary action to approve the amended contracts with the following Contractors/Haulers for Asphalts, Oils and Emulsions, Bid Number 2023.02, and authorize the County Judge to sign all necessary documents. The amended contracts are effective June 21, 2023 through December 31, 2023 • Cleveland Asphalt Products, Inc. • Martin Asphalt Company • P Squared Emulsion Plants, LLC Thank you, (D¢mi Cabr¢ra Calhoun County ,N�i6tant -Nuditor 361-553-4 613 361-553-4614 Jax) Calhoun County Texas CONTRACT AMENDMENT THIS CONTRACT AMENDMENT, made an entered into this 5� day of ILL 1 20_�3_, by and between the County of Calhoun, Texas (hereinafter called "County") and Cleveland A:5"1+ Roduc4s , LQr)C.. (hereinafter called Contractor/Hauler). WITNESSETH: WHEREAS, on the JqA day of D&= bLy— , 20_22,, the County and Contractor/Hauler made an entered into a Contract based upon a BID entered by Contractor/Hauler for ASPHALTS, OILS, AND EMULSIONS, Bid No. 2023.02, to be used by County Precincts in Calhoun County, Texas (hereinafter called "the Contract'). Per the original bid specifications, the delivery price of all orders under the Contract was subject to following fuel adjustment: A fuel adjustment will be allowed on the delivery price only as fluctuations in diesel prices occur as listed on http://www.ela.gov/petroleum/gasdiesel, using the Gulf Coast Region • The baseline price will be the price on this site on Monday, October 31, 2022, rounded to the nearest one -hundredth and thereafter the index will be adjusted and documented on Monday of each week after Bids are accepted. The allowable fuel adjustment will be calculated by subtracting the baseline price from the posted price far the Monday immediately prior to the delivery date of the material (if delivered on a Monday, the posted price on the Monday prior to delivery must be used). and if the difference is Igss than 5 cents no adjustment will be allowed; 5 cents to 9 cents a 1% plus or minus adjustment to the delivery price per unit; 10 cents to 14 cents a 2% plus or minus adjustment to the delivery price per unit;15 to 19 cents a 3% plus or minus adjustment to the delivery price per unit; 20 to 24 cents a 4% plus or minus adjustment to the delivery price per unit and so on. A 1% adjustment will be made on the delivery price for every 5 cent increase or decrease from the baseline price. Vendor must include a copy of the document from the EIA.GOV website that was used to determine delivery price when invoicing Calhoun County and the calculations on the increase or decrease in the delivery price. Due to current market conditions, the County and Contractor/Hauler agree to amend the Contract to calculate all delivery fees without any fuel adiustments for all future orders under the Contract. IN WITNESS THEREOF, THE COUNTY AND CONTRACTOR/HAULER, have caused this Contract Amendment to be executed by their authorized agents. The effective date of this Contract Amendment beeins on June 21. 2023 and ends on December 31, 2023. COUNTY° CALHOUN COUNTY t I sy: Honorable Richard H. eyer Calhoun County Judge Calhoun County Courthouse 211 S. Ann Street 3rd Floor, Suite 301 Port Lavaca, TX 77979 CONTRACTOR/HAULER: Cleveland Asphalt Products, INC. sy: _ Print Name: Clayton Moore Address: PO Box 1449 Shepherd, TX 77371 Print Name: qq KOy�� G1aI� Jti1IjI /y� 1 Title: ATTEST: Cleveland Asphalt Products, INC. Print Name: Clayton Moore Title: Sales Rep. CONTRACT AMENDMENT .5 A THIS CONTRACT AMENDMENT, made an entered into this da of J,JU1t� , 20, by and between the County of Calhoun, Texas (hereinafter called "County") and __Mctn A3&tJ+ Co. (hereinafter called Contractor/Hauler). WITNESSET11: WHEREAS, on the l4fi` day of De('QfYb9Z , 20 22, the County and Contractor/Hauler made an entered into a Contract based upon a BID entered by Contractor/Hauler for ASPHALTS, OILS, AND EMULSIONS, Bid Na. 2023.02, to be used by County Precincts in Calhoun County, Texas (hereinafter called "the Contract"). Per the original bid specifications, the delivery price of all orders under the Contract was subject to following fuel adjustment: A fuel adjustment will he allowed on the delivery price only as fluctuations in diesel prices occur as listed on htta://www.eia.poylyetroleum/gasdiesel, using the Gulf Coast Region The baseline price will be the price on this site on Monday, October 31, 2022, rounded to the nearest one -hundredth and thereafter the index will be adjusted and documented on Monday of each week after Bids are accepted. The allowable fuel adjustment will be calculated by subtracting the baseline price from the posted price for the Monday immediately prior to the delivery date of the material (if delivered on a Mnndav the Posted price on the Monday prior to delivery must be used), and If the difference is less than 5 cents no adjustment will be allowed; 5 cents to 9 cents a 1% plus or minus adjustment to the delivery price per unit; 10 cents to 14 cents a'2% plus or minus adjustment to the delivery price per unit; 15 to 19 cents a 3% plus or minus adjustment to the delivery price per unit; 20 to 24 cents a 4% plus or minus adjustment to the delivery price per unit and so on. A 1%adjustment will be made on the delivery, price for every 5 cent increase or decrease from the baseline price. Vendor must include a copy of the document from the EIA.GOV website that was used to determine delivery price when invoicing Calhoun County and the calculations on the increase or decrease in the delivery price. Due to current market conditions, the County and Contractor/I-Iauler agree to amend the Contract to calculate all delivery fees without any fuel adjustments for all future orders under the Contract. IN WITNESS THEREOF, THE COUNTY AND CONTRACTOR/HAULER, have caused this Contract Amendment to be executed by their authorized agents. The effective date of this Contract Amendment begins on June 21, 2023 and ends on December 31, 2021 COUNTY: CALHOUN COUNTY Br. 46�� Honorable Richard H. &1jer Calhoun County Judge Calhoun County Courthouse 211 S. Ann Street 3rd Floor, Suite 301 Port Lavaca, TX 77979 CONTRACTORMAULER: M / MM -VA-.2 r Print Name: Address: n r � �,--60 ATTEST: CALHOUN COUNTY CLERK ANNA GOODMAN Print Name: d& ,l`Ma� Title: i ATTEST: By: ,? yj _ Print Name: Title: cbs4t>1 w I CONTRAG'T :# VIENDMENT TR(S CONTRACT AiMENDIVIENT, made an entered intc+ this day of 20_cj , 6y and between the County of Calhoun, IetiaS (iicrcinatier called "County') and �5� ar m�i�t��� _E�.tir iL�C�. (hereinafter called Contractor/Hauler). "'ITNESSETIT: MER'EAS, on the ICI'? day of } )y' _ 20_, the County and Contractor/Hauler made an entered into a Contract bayed upon a 131D entered by Contractor/Hauler for ASPHALTS, OILS, AND EMULSIONS, Bid No. 2023.02, to be used by County Precincts in Calhoun County, Texas (hereinafter called "the Contract"). Per the original bid specifications, the delivery price of all orders under the. Contract was subject to following fuel adjustment. A fuel adjustment will be allowed on the delivery price only as t"luctuations in diesel Prices occur as listed on ht : www.e11 the. ulf Coast Re ion. The baseline price will be the price on this site on Monday, ClctQber 31, 2022, rounded to the nearest one hundredth and thereafter the index will be adjusted and documented on Monday of each week after Birds are accepted. The allowable fuel adjustment will be calculated by subtracting the baseline price from the posted price fur the Monday immediately prior to the dellve� date of the material fif delivered on a Monday, the oostecJ rice on the Monday,-rior to delivery mus4 he usad}, and if the difference is less than 5 cents no adjustment will be allowed;,5 cents to 9 cents a 1% plus or minus adjustment to the delivery price per unit; 10 cents to 14 cents a 2% Plus or minus adjustment to the delivery price per unit; 15 to 19 cents a 3% plus or minus adjustment to the delivery price per unit; 20 to 24 cents a 4% plus or mows adjustment to the delivery price per unit and so on. A 11%adlus!M nt will be made on the deliver{ Price for every 5 cent increase or decrease from the baseline, ring. Vendor must include a copy of the document from the EIA,GQV website that was used to determine delivery price when invoicing Calhoun County and the calculations on the increase or decrease in the delivery price. Due to current market conditions, the County and Contractor/Hauler agree to amend the Contract to calculate all delivery fees without any fuel adjustments for all future orders under the Contract. INWI`TNGSSTRIP^.i{C.7F,`TfIG;pIJNTYP.NDCGN1'RACTOI;I,i�,t.11 R,l7tivacausad this Contract Arnuiidrnent to by executed by llioir authorized agents. The effective date of this Contrast Amondincrtt begins on June 21, w023 and ends on December 31, 2023, COUNTY: CALHOUN COUNTY Bv; __.. Honorable Richard 1-1. eyer Calhoun County Judge Calhoun County Courthouse 211 S. Ann Street 3rd Ploor. Suite 301 Port Lavaca, Tel 77979 Print Name: Dane McGinnis Partner/CFO Address: P Squared Emulsion Plants, LLC 516 South McLennan Lgop Elm Mott, Texas 76640 ATTEST: CAI,I-IOUN COUNTY CLERK AN'NA GOODMAN' Print Name: a AT`TES Byjnw Print Name: Title: M # zo NOTICE OF MEETING — 7/5/2023 20. Consider and take necessary action to approve the amended contract with the following Contractor/Hauler for Fly Ash — Road Material, Bid Number 2023.06 and authorize the County Judge to sign all necessary documents. The amended contracts are effective June 21, 2023 through December 31, 2023. (RHM) a. MidTex Materials, LLC RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1 SECONDER: Gary Reese, Commissioner Pct 4 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens; Reese Page 17 of 25 Mae Belle Cassel From: demi.cabrera@calhouncotx.org (demi.cabrera) <demi.cabrera@calhouncotx.org> Sent: Tuesday, June 27, 2023 2:22 PM To: MaeBelle.Cassel@calhouncotx.org Subject: Agenda Item - Amended Contract - Fly Ash Road Material Good Afternoon MaeBelle, Please place the following item on the Commissioners Court Agenda for July 5, 2023 Consider and take necessary action to approve the amended contract with the following Contractor/Hauler for Fly Ash — Road Material , Bid Number 2023.06, and authorize the County Judge to sign all necessary documents. The amended contract is effective June 21, 2023 through December 31, 2023 MiclTex Materials, LLC Thank you, flQmi Cabrera Calhoun County ,065i3tant auditor 361-553-4 615 361-553-4.614 UaX) Calhoun County Texas CONTRACT AMENDMENT THIS CONTRACT AMENDMENT, made an entered into this day of 20by and between the County of Calhoun, Texas (hereinafter called "County) and A ►`ar MrakKAJS LL ----a (hereinafter called Contractor/Hauler). WITNESSETH: "EREAS, on the 104k day of _AAt , 20 , the County and Contractor/Hauler made an entered into a Contract based upon a BID entered by Contractor/Hauler for FLY ASH - ROAD MATERIALS, Bid No. 2023,06, to be used by County Precincts in Calhoun County, Texas (hereinafter called "the Contract"). Per the original bid specifications, the delivery price of all orders under the Contract was subject to following fuel adjustment: A fuel adjustment will be allowed on the delivery price only as fluctuations in diesel prices occur as listed on httg:&w—ww.ela.gay/i3etrojeum/gsdieseI , October bee ulf31, Coast Region The baseline price will be the peke on this site on Monday, October 31, 2022, rounded to the nearest one -hundredth and thereafter the Index will be adjusted and documented on Monday of each week after Bids are accepted. The allowable fuel adjustment will be calculated by subtracting the baseline price from the posted price for the Monday immediately prior to the deliveryr dat of the material of delivered on a Monday, the posted once on the Monday oriar to delivery mused), and if the difference is less than 5 cents no adjustment will be allowed; 5 cents to 9 cents a 1% plus or minus adjustment to the delivery price per unit; 10 cents to 14 cents a 2% plus or minus adjustment to the delivery price per unit;15 to 19 cents a 3% plus or minus adjustment to the delivery price per unit; 20 to 24 cents a 4% plus or minus adjustment to the delivery price per unit and so on. A 1% adjustment will be made on the delivery tartce for every 5 cent increase or decrease from the baseline price. Vendor must include a copy of the document from the EIA.GOV website that was used to determine delivery price when invoicing Calhoun County and the calculations on the increase or decrease in the delivery price. Due to current market conditions, the County and Contractor/Hauler agree to amend the Contract to calculate all delivery fees without any fuel adjustments for all future orders under the Contract. IN WITNESS THEREOF, THE COUNTY AND CONTRACTOR/HAULER, have caused this Contract Amendment to be executed by their authorized agents. The effective date of this Contract Amendment begins on June 21, 2023 and ends on December 31, 2023. COUNTY: CALHOUN COUNTY By: Honorable Richard H. ey Calhoun County Judge Calhoun County Courthouse 211 S. Ann Street 3rd Floor, Suite 301 Port Lavaca, TX 77979 CONTRACTORMAULER: Print Name: Address: ATTEST: ATTEST: By:_ ,y 1 toh Print Name: Title: #21 NOTICE OF MEETING -- 7/5/2023 21. Consider and take necessary action to accept the following audit reports: a. Justice of the Peace, Precinct 1 — Q4 — 2022 b. Justice of the Peace, Precinct 2 — Qi-Q4 — 2022 c. Justice of the Peace, Precinct 3 — Q4 2022 d. Justice of the Peace, Precinct 4 — Q4 2021 — Q1-Q4 2022 e. Juvenile Probation Department — Q2-Q4 2022 f. Treasurer — Q2-Q4 2022 g. Waste Management — Q3-Q4 2022 h. DA Hot Check Fee Fund — Q4 2022 I. DA Hot Check Restitution Fund — Q4 2022 j. District Clerk — Q4 2022 k. EMS — Q4 2022 I. Floodplain Administration — Q2-Q4 2022 m. Justice of the Peace, Precinct 5 — Q3 2020 — Q4 2021 n. District Clerk — Q1 2023 o. EMS — Q1 2023 p. Sheriff VINE Grant — FY2022 — Q2 FY2023 q. Waste Management — Q1 2023 r. DA Hot Check Fee Fund — Q1 2023 s. DA Hot Check Restitution Fund — Q1 2023 t. Museum — Q2 2022 — Q1 2023 u. Fairgrounds Facility Rentals — Q1 2023 v. POC Community Center Rentals — Q2-Q4 2022 w. Fairgrounds Facility Rentals — Q4 2022 RESULT: APPROVED [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall; Lyssy, Behrens, Reese Page 18 of 25 Mae Belle Cassel From: cindy.mueller@calhouncotx.org (cindy mueller) <cindy.mueller@calhouncotx.org> Sent: Monday, June 26, 2023 11:27 AM To: 'Mae Belle Cassel'; 'Richard Meyer'; 'Judge Williams'; 'Sara Rodriguez'; Arnold Hayden Cc: Candice Villarreal Subject: Audit Reports -Various Departments Attachments: JP1 Audit 2020 Q4-2022 Q4.pdf; JP2 Audit 2022 Q1-Q4.pdf, JP3 Audit 2021 Q4- 2022 Q4.pdf; JP4 Audit 2021 Q4-2022 Q4.pdf; Juvenile Probation Audit 2022 Q2-4.pdf, Treasurer Audit 2022 Q2-Q4.pdf; Waste Management Audit 2022 Q3-4.pdf, DA Hot Check Fee Fund Audit 2022 Q4.pdf; DA Hot Check Restitution Fund Audit 2022 Q4.pdf; District Clerk Audit 2022 Q4.pdf; EMS Audit 2022 Q4.pdf; Flood Plain Admin Audit 2022 Q2-4.pdf; JP5 2020 Q3-2021 Q4.pdf; District Clerk Audit 2023 Q1.pdf EMS Audit 2023 Q1.pdf; Sheriff VINE Grant Audit FY2022 - FY2023 Q2.pdf; Waste Management Audit 2023 Q1.pdf; DA Hot Check Restitution Fund Audit 2023 Q1.pdf; DA Hot Check Fee Fund Audit 2023 Q1.pdf; Muesum Audit 2022 Q2-2023 Q1.pdf; Fairgrounds Facility Rentals Audit 2023 Q1.pdf Please include the attached audit reports on the agenda for 7/5/23. Cindy Mueller County Auditor Calhoun County 202 S. Ann, Suite B Port Lavaca, TX 77979 V: 361.SS3.4610 F: 361.553.4614 Cindv.mueller@calhouncotx.org Calhoun County Texas H CRISTINATUAZON ERICA PEREZ 202 S ANN SUITE U DEMI CARRERA CANDICE YILLARREAL PORT LAVACA, TEHAS77979 ALEMIS CRUZ VASSISTANT AUDITOR TELEPHONE (36115534610FAN13611553.4614 ASSISTANT AUDITORS May 12, 2023 Honorable Hope Kurtz Justice of the Peace Pct. 1 Port Lavaca, Texas 77979 Dear Judge Kurtz: I have completed an audit for your office records. The audit included an examination of reports, receipts and supporting documentation for the period of October 1, 2020 through December 31, 2022. In sampling the fees charged and documentation on citations issued, the following exceptions were noted: • Seven citations' $5.00 arrest fee, as stipulated in CCP 102.011, had been coded to the Sheriffs Office instead of DIPS. Your clerk has corrected the miscoded citations that have not yet been closed in the system. • Four citations were missing the $15.00 Time Payment Reimbursement fee as stipulated in CCP 102.030. Your clerk has stated the fee will be added to citations once the first partial payment has been made on or after 315t day. • One citations collections fee had been added before other fees. Since the collection fee is 30% of the sum of all previously listed fees, the amount will be incorrect if not listed lastly. Not doing so can cause a difference in the invoicing received by the collections company. Your clerk has stated the collection fee will be the last fee added to citations regarding collections. • One citations payment was mistakenly submitted to this office, yet not accounted for until the next month as an overpayment. Your clerk stated if a payment is paid online to the wrong office it is then given as a check to the correct peace officer after being approved. This is just a reminder to post received payments on the money distribution report in chronological order. After noting for the above, I found that nothing would lead me to conclude that your office is not operated in compliance with the "Standard Financial Management System for Texas Counties —Justice of Peace Manual" as issued by the Comptroller of Public Accounts of the State of Texas. It appears the balances and collections of your office for this period were, in all material respects, appropriately charged, collected, reported and remitted. immensely appreciate the cooperation provided to me by you and your staff during my review. If you have any questions concerning the audit, please do not hesitate to contact me at 361-553-4610. Respectfully Submitted, Alexis Cruz Assistant Auditor Approved by: Cindy M Her County Auditor cc: Judge Stephan Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File R CRISTINATUAZON ERICA PEREZ 202 S ANN SUITE B UEMI CABRERA CANDICEVILLARREAL PORT LAUACA,TEXAS 77979 ALEXISCRUZ 1"ASSISTANTAURITOR TELEPNONE (3611553-4610FAX136115534614 ASSISTANT AUDITORS May 25, 2023 Honorable Tad Dio Justice of the Peace Pct. 2 Port Lavaca, Texas 77979 Dear Judge Dio: I have completed an audit for your office records. The audit included an examination of reports, receipts and supporting documentation for the period of January 1, 2022 through December 31, 2022. In sampling the fees charged and documentation on citations issued, the following exceptions were noted: • One citations' $169.00 Parks and Wildlife Fine had been coded as a Parks and Wildlife Arrest Fee. Your clerk stated the 85% of fine, $143.65, was correctly sent to Parks and Wildlife. However, it was not reflected on the front page of the monthly report which caused unnecessary money being sent to the state. • Five citations' $5.00 arrest fee, as stipulated in CCP 102.011, had been coded to the Sheriff's Office instead of DRS. Your clerk has fixed the miscoded citations that have not yet been closed in the system. • There was a payment of $103.00 coded to Parks and Wildlife Fines instead of $104.00. Due to 85% of the fine belonging to Parks and Wildlife, as stipulated by PWC 31.128, there was an underpayment of $0.85. • Three citations were missing the $15.00 Time Payment Reimbursement fee, as stipulated in CCP 102.030. Your clerk has stated the fee will be added to citations once the first partial payment has been made on or after 315t day. • Seven citations collections fee had been added before other fees. Since the collection fee is 30% of the sum of all previously listed fees, the amount will be incorrect if not listed lastly. Not doing so can cause a difference in the invoicing received by the collections company. Your clerk has stated the collection fee will be the last fee added to citations regarding collections. One citation included both $50 original warrant fee and $50 capias warrant fee. It states in CCP 102.011, "$50 for executing or processing an issued arrest warrant, capias, or capias pro fine." Due to it not being necessary for both, it is recommended to remove one of the warrant fees. During the last audit there was a citation found with two warrant fees which was paid in full. After researching, it was found a refund had not been issued for the extra amount paid. Additionally, there were modifications to the citations' fees as well as a Writ of Possession fee included after the citation was closed. This lead to a balance of $100 sent to collections. However, upon further research it was found another citation to the same defendant was not charged a required warrant fee. It is recommended to make adjustments in the system to show correct fees on the associated citations. This is just a reminder to post received payments on the money distribution report in chronological order. After noting for the above, I found that nothing would lead me to conclude that your office is not operated in compliance with the "Standard Financial Management System for Texas Counties —Justice of Peace Manual" as issued by the Comptroller of Public Accounts of the State of Texas. It appears the balances and collections of your office for this period were, in all material respects, appropriately charged, collected, reported and remitted. I immensely appreciate the cooperation provided to me by you and your staff during my review. If you have any questions concerning the audit, please do not hesitate to contact me at 361-553-4610. Respectfully Submitted, A&AL" C,,U� Alexis Cruz Assistant Auditor Approved by: Cindy Mueller County Auditor cc: Judge Stephan Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File CRISTINA TOAZON ERICA PEREZ 202 S ANN SUITE B OEMI CABRERA CANDICE VILLARREAL PORT LAVACA, TEXAS 71979 ALEXIS CRUZ 10ASSISTANTAUDITOR TELEPHONE 1361)553-4610FAX 136115534614 ASSiSTANTAUUITORS June 5, 2023 Honorable Tanya Dimak Justice of the Peace Pct. 3 Port Lavaca, Texas 77979 Dear Judge Dimak: I have completed an audit for your office records. The audit included an examination of reports, receipts and supporting documentation for the period of October 1, 2021 through December 31, 2022. In sampling the fees charged and documentation on citations issued, the following exceptions were noted: • Two citations were missing the $15.00 Time Payment Reimbursement fee, as stipulated in CCP 102.030. Your clerk has stated the fee will be added to citations once the first partial payment has been made on or after 31' day. • One citation was missing the required $50 Warrant fee, as stipulated in CCP 102,011, It was stated the warrant was added while using the previous system therefore the fee should have been added automatically once the warrant was issued. • Eleven citations collections fee had been added before other fees. Since the collection fee is 30% of the sum of all previously listed fees, the amount will be incorrect if not listed lastly. Not doing so can cause a difference in the invoicing received by the collections company. • One citation was dismissed after deferred disposition, however was charged a fee of $144.00 for dismissal after completing a defensive driving course. It states in CCP 45.051, "On a plea of guilty or nolo contendere by a defendant or on a finding of guilt in a misdemeanor case punishable by fine only and Payment of all court costs..." After researching it was found the paid $144.00 covered the total court costs of $134.00. This is just a reminder to post received payments on the money distribution report in chronological order. After noting for the above, I found that nothing would lead me to conclude that your office is not operated in compliance with the "Standard Financial Management System for Texas Counties —Justice of Peace Manual" as issued by the Comptroller of Public Accounts of the State of Texas. It appears the balances and collections of your office for this period were, in all material respects, appropriately charged, collected, reported and remitted. I immensely appreciate the cooperation provided to me by you and your staff during my review. If you have any questions concerning the audit, please do not hesitate to contact me at 361-553-4610. Respectfully Submitted, Alexis Cruz Assistant Auditor Approved by: Cindy Mueel County Auditor cc: Judge Stephan Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File L CRISTINA TUMOR ERICA PEREZ 202 S ANN SUITE B BENU CABRERA CANDICE VILLARREAL PORT LAUACA, TEXAS 71979 ALEXIS CRUZ 1"TASSISTANTAUOITOR TELEPHONE [3611 553-WO FAX 136115534614 ASSISTANTANURORS June 26, 2023 Honorable Wesley Hunt Justice of the Peace Pct. 4 Seadrift, Texas 77983 Dear Judge Hunt: I have completed an audit for your office records. The audit included an examination of reports, receipts and supporting documentation for the period of October 1, 2021 through December 31, 2022. In sampling the fees charged and documentation on citations issued, the following exceptions were noted: • Sixteen citations' $5.00 arrest fee, as stipulated in CCP 102.011, had been coded to the Sheriff's Office instead of DPS. Your clerk has gotten in contact with LGS to correct the miscoded citations that have not yet been closed in the system. • Three citations were missing the $15.00 Time Payment Reimbursement fee as stipulated in CCP 102.030. Your clerk has stated she will be contacting LGS to correct the fee report and the fee will be added to citations once the first partial payment has been made on or after 31st day. One citation was dismissed after deferred disposition paying a total of $81.00 instead of $134.00 to cover the total court costs. It states in CCP 45.051, "On a plea of guilty or nolo contendere by a defendant or on a finding of guilt in a misdemeanor case punishable by fine only and payment of all court costs..." Your clerk stated the state traffic fine of $50 and local traffic fine of $3 were not included in the total. It was noted the correct fines and costs will be included when calculating the total fee covering all court costs in future Rules of the Road violation citations that are deferred. This is just a reminder to post received payments on the money distribution report in chronological order and as closely as possible to the date the citation was paid on. After noting for the above, I found that nothing would lead me to conclude that your office is not operated in compliance with the "Standard Financial Management System for Texas Counties —Justice of Peace Manual" as issued by the Comptroller of Public Accounts of the State of Texas. It appears the balances and collections of your office for this period were, in all material respects, appropriately charged, collected, reported and remitted. I immensely appreciate the cooperation provided to me by you and your staff during my review. If you have any questions concerning the audit, please do not hesitate to contact me at 361-553-4610. Respectfully Submitted, Alexis Cruz Assistant Auditor Approved by: Cindy Mueller County Auditor cc: Judge Stephan Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File i PEOOT NAIL cRISrINATUMOR 202 S ANN SUITE B ERICA PEREZ CANDICEVILLARREAL PORT LAVACA, TEXAS 77979 BENICABRERA InASSISTANTAUOITOR TELEPHONE 13611553-4610FAX(36115534614 ASSISTANTAUOITORS February 14, 2023 Mr. Luis Leija Juvenile Probation Department Calhoun County Courthouse Port Lavaca, Texas 77979 Dear Mr. Leija: I conducted an audit of the Juvenile Probation Department's Restitution and Supervisory Fee collections. The receipts and supporting documentation were examined for the dates April 1, 2022 through December 31, 2022. I found nothing that would lead me to conclude that the balances and collections of your office for this period were not, in all material respects, appropriately charged, collected, remitted and reported. In our conversation at the auditor's office, I mentioned to you the errors found on the cash and credit card payments to the general ledger. After discussing it with the Treasurer and your office manager, the errors were corrected. The Treasurer mentioned to me that she will send out a letter to your office and your office manager acknowledge that she received it. We also discussed and agreed that a new uniform policy for Juvenile Probation will be submitted to the Auditor's Office. I appreciate the cooperation you and your staff extended to me during the audit. If you have any questions, please do not hesitate to contact me at 553-4615. Respectfully Submitted, CJ / � Cristina Tuazon cc: Compliance Auditor Judge Stephen Williams County Judge Richard Meyer County Commissioners Approved by: Sara Rodriguez, District Atty. tt gg" Christy Dunn, Assistant District Atty. Ci/r c v Q u t1v Auditor's File Cindy �I�1,�ueller County Auditor BEMICABRERA ALENIS CRUZ 202 S ANN SUITE B ERINA PERU CANDICEVILLARREAL PORT LAVACA, TEXAS 77979 CRISTINATUALON FASSISTANTAURITOR TELEPHONE 13611553-4610FAN136115534614 ASSISTANTAUOITORS May 11, 2023 Honorable Rhonda Kokena Calhoun County Treasurer Port Lavaca, Texas 77979 Dear Mrs. Kokena: In accordance with Local Government Code, Section 115.003, 1 have performed an audit of your records from April 1, 2022 through December 31, 2022. 1 reviewed the receipts, disbursements, balances of cash on hand, and your monthly Treasurer's Reports. A proof of cash was prepared for the audit month and all reconciling adjustments were accounted for. Also, your Treasurer's Reports for the selected months were reconciled to the County's general ledger maintained by our office and all reconciling items were accounted for. There were errors found on the County Treasurer's Reports for the three (3) Quarters of 2022. In my conversation with your Chief Deputy, we discussed several differences between General Ledger totals and your monthly County Treasurer's Report. We also discussed some funds with negative balances. This was due to different reasons such as some offices had errors and corrections on their reports because of returned checks, wrong postings, unposted transactions and some to the rounding off. This resulted to an overpayment to the State Comptroller and the reimbursement was received in October. After my discussion with your Chief Deputy, corrections were done on the reports. On the Bank Reconciliation Reports, the balances on the Operating Account did not match with the Bank Statements because of the Certificate of Deposits not taken into consideration that made the balances more than the bank. I also recommended to her to attached the List of Outstanding Checks.This was corrected after talking to your Chief Deputy. With regards to the audit findings of several stale checks on Memorial Medical Center Operating Checking Account, in my conversation with MMC Chief Executive Officer, I recommend to send a check to you as the County Treasurer for the total of all stale checks more than a year plus the money that was sent in error to the State Comptroller with necessary documents attached to it. She said that she is working into it to be in compliance with the Texas Statute. In our phone conversation, you informed me that you have not received a check from Memorial Medical Center. This is ruled by Local Government Code 116.116, uncashed checks issued by County Treasurer become non- negotiable after one year and shall be credited as revenue to the County. I recommend for your office to follow through on this matter. After correcting for the above, I found nothing that would lead me to conclude that the balances and collections of your office for this period were not, in all material respects, appropriately charged, collected, remitted and reported. 1 appreciate the cooperation you and your staff gave me during this audit. If you have any questions concerning the audit, please do not hesitate to contact me. Respectfully Submitted, Cristina Tuazon Compliance Auditor Approved by: --rqa& Cindy Muelle County Auditor cc: Judge Stephen Williams Judge Richard Meyer County Commissioners Sara Rodriguez, District Attorney Christy Dunn, Assistant District Attorney Auditor's File ERICA PERU it DEMICABRERA 202 S ANN SUITE D ALENIS CRUZ CANDICEVILLARREAL PORT LAVACA,TENAS71979 CRISTRUITOAZON 1"ASSiSTANTAUDITOR TELEPHONE (3611553-4610FAN136115534614 ASSISTANTADOITORS March 01, 2023 Vern Lyssy Commissioner Precinct 2 5812 FM 1090 Port Lavaca, Texas 77979 RE: Waste Management 3`d and 4th Quarter Audit for 2022 Dear Commissioner Lyssy: I recently conducted an audit of the Waste Management Gate Collections. The receipts and supporting documentations were examined for the dates of July 01, 2022 through December 31, 2022. During the audit, the following exceptions were noted: Receipt #3485 was missing from collections dated July 02, 2022. Your clerk stated she was unaware of why the receipt was missing, nor did she have a duplicate on hand. This indicates, in all probability, that it was not a voided receipt; as a voided receipt would still have a duplicate on hand since one would not be given to the customer. Since no duplicate is available, we are unable to identify how much was charged and what for. There was no discrepancy on the deposit, as all receipts turned in matched the funds deposited. It is recommended that all receipts be accounted for when turning in the weekly deposit and in the instance there is a missing receipt to notate it on the deposit form as well as an explanation to accompany it. It is also recommended all voided receipts be turned in as well. • There were two instances where customers left tips to your clerks for their help with the garbage collections. Your clerks are aware that they cannot receive tips, so they added the tip to the waste management receipt. This in turn caused sales tax to be charged and remitted on the tip amount. It is recommended, in the event that a customer refuses to take their tip back, to show the tip as an overage on the Calhoun County Waste Management Deposit Form. There were two instances where the reconciliation portion of Calhoun County Waste Management Deposit form were filled out incorrectly. The waste disposal amount and sales tax were both overstated and did not match the funds that were deposited to the Treasurer's Office. The County Treasurer caught the mistakes and corrected them accordingly. It is recommended that the clerks verify that the reconciliations match the funds on hand prior to remitting the deposit to the County Treasurer's Office. • At the time of this audit, there are two commercial customers who are not up to date on payment for their commercial accounts. Both businesses have not made payments on the usage of The County Landfill since October 2022. Invoices should be sent to all commercial customers at beginning of each month. The customer has 10 days from the date of the invoice to render payment. If in the event payment is not made, the customer is to lose dumping privileges per the Calhoun County User Fee policy approved in court April 20, 2022. It is recommended that your clerk send out invoices the first week of each month and then follow-up with the customers if payment has not been received within the 10 day period. Once payment is received she is to remit payment, along with the Commercial Deposit Form, to the Treasurer's office within 15 days per Local Government Code 113.022, along with an extension by the Commissions Court as of October 11, 2012. If payment is not made, the customer's account should be suspended per the Calhoun County User Fee policy. It should also be noted, when establishing commercial credit accounts, it was agreed that duplicate receipts would be turned in weekly in order for our office to be able to conduct a timely account of all outstanding funds due to the county. There have been several instances were weeks will pass without any receipts being turned in even though the Landfill is being used by commercial customers. It is recommended that commercial receipts, including voided, be turned in weekly in order to keep accurate and apt records of all monies due to the county. After noting the above, I found nothing that would lead me to conclude the balances and collections for this period were not, in all material respects, appropriately charged, collected and remitted. If you have any questions concerning this audit, please feel free to contact me at (361)-553-4463. Respectfully submitted, (A vw� Erica Perez Assistant Auditor Approved by: Cindy Mueller County Auditor cc: Judge Stephen Williams Judge Richard Meyer County Commissioners Sara Rodriguez, District Attorney Christy Dunn, Asst. District Atty. Auditor's File CRISTINA TUAZON ERICA PEREZ 202 S ANN SUITE 0 BEMI CABRERA CANDICE VILLARREAL PORT IAVACA,TEAAS 77279 ALEAIS CRUZ 1"ASSISTANTAUOITOR TELEPHONE 13611553-4610FAX13611553-4614 ASSISTANTAUOITORS March 16, 2023 Honorable Sara Rodriguez Criminal District Attorney Calhoun County Courthouse 211 South Ann Street Port Lavaca, Texas 77979 Dear Ms. Rodriguez: An audit was recently conducted of the District Attorney's Hot Check Fee Fund for the period of October 1, 2022 through December 31, 2022. 1 examined the reports, receipts and disbursements, and supporting documentation for this period. I found nothing that would lead me to conclude that the balance and collections of your Hot Check Fee Fund for this period were not, in all material respects, appropriately charged, collected and remitted. I appreciate the cooperation your staff extended to me during this audit. If you have any questions concerning the audit, please do not hesitate to contact me at 361-553-4615. Respectfully Submitted, Listin'.4Tuazon Assistant Auditor Approved By: I Cindy M>aeller V County Auditor cc: Judge Stephen Williams Judge Richard Meyer County Commissioners Christy Dunn, Asst. District Atty. Auditor's File T CRISTINATUAZON ERICAPEREZ 202 S ANN SUITE B DEMI CABBERA CANDICEVILLARREAL PORT LAVACA,TEKAS77979 ALEXISCRUZ 1nASSISTANTAUDITOR TELEPHONE (3611553-4610FAX[3611553.4614 ASSISTANT AUDITORS March 16, 2023 Honorable Sara Rodriguez Criminal District Attorney Calhoun County Courthouse Port Lavaca, Texas 77979 Dear Ms. Rodriguez: An audit was recently conducted of the District Attorney's Hot Check Restitution Fund for the period of October 1, 2022 thru December 31, 2022. 1 examined the reports, books, receipts and disbursements, and supporting documentation for this period. I found nothing that would lead me to conclude that the balance and collections of your Hot Check Restitution Fund for this period were not, in all material respects, appropriately charged, collected and remitted. I appreciate the cooperation your staff gave during this audit. If you have any questions concerning the audit, please do not hesitate to contact me at 553-4615. Respectfully Submitted, Cristin / ) Compliance Auditor V Approved by: Cindy M Ileru County Auditor cc: Judge Stephen Williams Judge Richard Meyer County Commissioners Christy Dunn, Asst. District Attorney Auditor's File HE CRISTINATUAZON ERICA PEREZ 202 S ANN SUITE B BEMI CABRERA CANDICE VILLARREAL PORT LAVACA, TEXAS 77979 ALEXIS CRUZ 1RASSISTANTAUDITOR TELEPHONE 13611553-4610FAX(3611553-4614 ASSISTANT AUDITORS March 16, 2023 Honorable Anna Kabela District Clerk Calhoun County Courthouse Port Lavaca, Texas 77979 Dear Ms. Kabela: I recently conducted an audit of your office. The audit included an examination of the reports, books, and supporting documentation of the District Clerk's office for the period of October 1, 2022 through December 31, 2022. I found nothing that would lead me to conclude that the balances and collections of your office for this period were not, in all material respects, appropriately charged, collected, remitted and reported. I appreciate the cooperation you and your staff gave me during this audit. If you have any questions concerning the audit or if I can help in any way, please feel free to call me at 553-4615. Respectfully Submitted, Cristina Tuazon� Assistant County Auditor Approved by: Cin ll we " County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Attorney Christy Dunn, Asst. District Atty. Auditor's File C CRISTINA P TUMOR DEMICABRERA 202 S ANN ST, STE B ERICA PEREI CANDICE VILLARREAL PORT IAUACA,TEAAS77979 ROHS CRUI 1ff ASSISTANT AUDITOR TELEPHONE (3611553-4610FAN136115534614 ASSISTANT AUDITORS March 6, 2023 Dustin Jenkins, EMS Director Calhoun County EMS Port Lavaca, Texas 77979 Dear Mr. Jenkins: An audit was recently conducted of the EMS Department for the period of October 1, 2022 thru December 31, 2022. I examined the reports, receipts, and supporting documentation for this period. I found nothing that would lead me to conclude that the balance and collections of your office for this period were not, in all material respects, appropriately charged, collected and remitted. In this audit, I came across a returned check and asked your Admin. Assistant if the county will be reimbursed for the collection fee. The answer given to her by Emergicon was "the fee was not returned because there was work done on this aged account justifying the commission charge". It is at your discretion to stipulate the service charge refund on returned payments with Emergicon. I appreciate the cooperation extended by your staff during this audit. If you have any questions concerning the audit, please do not hesitate to contact me at (361) 553-4615. Respectfully Submitted, Sna Tuazon Assistant Auditor Approved by: Cindy Mueller County Auditor cc: Judge Stephen Williams Judge Richard Meyer County Commissioners Sara Rodriguez, District Attorney Christy Dunn, Assistant District Attorney Auditor's File Iff PEOOY HALE CRISTINATOAZON 202 S ANN SUITE B ERICA PEREZ CANDICEVILLARREAL PORT LAVACA,TEXAS 11979 DEMICARRERA 1"ASSISTANTAODITOR TELEPHONE 13611553-0B10FAX 136115534614 ASSISTANT AUDITORS February 14, 2023 LaDonna Thigpen Calhoun County Floodplain Administrator Calhoun County Courthouse Port Lavaca, TX 77979 Dear Ms. Thigpen: An audit was conducted of the Flood Plain receipts for the period of April 1, 2022 through December 31, 2022. 1 examined the receipts, permit logs, and took a sample testing of cash receipts. • In this audit, I would like to remind the importance of writing the name of the person signing the check for payment on the receipt especially on the third party transaction and the check is under the business name. It was found that the reports submitted to the Commissioner's Court for October and December 2022 were incorrect. After discussing them to your clerk, it was agreed that revisions will be submitted to the Commissioner's Court for approval. Your office clerk mentioned that when she was submitting the corrected report for December to the County Judge secretary, she was told that the report submitted previously was correct. When asked for the date it was submitted, your office clerk did not know and will ask the Judge's secretary. She still has to check her October report. I recommend to add the Commissioner's Court Date on the report for future reference. • Several permit numbers were missing or incorrect on the receipts. I recommend verifying documents for accuracy to make sure that all information are correct on the receipts. I found nothing that would lead me to conclude that the balances and collections of your office for this period were not, in all material respects, appropriately charged, collected, remitted and reported. I appreciate the cooperation you gave me during this audit. If you have any questions please do not hesitate to contact me at 361-553-4615. Respectfully Submitted, cc. Judge Stephen Williams C��Tuaz4on~ CountyJudge Richard Meyer Compliance Auditor County Commissioners Sara Rodriguez, District Attorney Approved by: Christy Dunn, Asst. District Atty. Auditor's Office Aw Cindy Mueller County Auditor Mae Belle Cassel From: cindy.mueller@calhouncotx.org (cindy mueller) <cindy.mueller@calhouncotx.org> Sent: Monday, June 26, 2023 11:27 AM To: 'Mae Belle Cassel'; 'Richard Meyer'; 'Judge Williams'; 'Sara Rodriguez'; Arnold Hayden Cc: Candice Villarreal Subject: Audit Reports -Various Departments Attachments: JP1 Audit 2020 Q4-2022 Q4.pdf, JP2 Audit 2022 Q1-Q4.pdf, JP3 Audit 2021 Q4- 2022 Q4.pdf; JP4 Audit 2021 Q4-2022 Q4.pdf, Juvenile Probation Audit 2022 Q2-4.pdf; Treasurer Audit 2022 Q2-Q4.pdf; Waste Management Audit 2022 Q3-4.pdf; DA Hot Check Fee Fund Audit 2022 Q4.pdf; DA Hot Check Restitution Fund Audit 2022 Q4.pdf,- District Clerk Audit 2022 Q4.pdf; EMS Audit 2022 Q4.pdf, Flood Plain Admin Audit 2022 Q2-4.pdf,, 1P5 2020 Q3-2021 Q4.pdf; District Clerk Audit 2023 Q1.pdf, EMS Audit 2023 Q1.pdf; Sheriff VINE Grant Audit FY2022 - FY2023 Q2.pdf; Waste Management Audit 2023 Q1.pdf DA Hot Check Restitution Fund Audit 2023 Q1.pdf; DA Hot Check Fee Fund Audit 2023 Q1.pdf; Muesum Audit 2022 Q2-2023 Q1.pdf, Fairgrounds Facility Rentals Audit 2023 Q1.pdf Please include the attached audit reports on the agenda for 7/5/23. Cindy Mueller County Auditor Calhoun County 202 S. Ann, Suote 0 Port Lavaca, TX 77979 V: 361553.4610 F: 361-553.4614 Cindy.mueller(nlcalhouncotx.ore Calhoun County Texas C CRISTINA TUAZON ERICA PEREZ 202 SMN SUITE B OEMI CABRERA CANDICEVILLARREAL PORT LAVACA, TEXAS 71979 ALEXISCRUZ 10ASSISTANTAURITOR TELEPNONE136115534610FAX (36115534614 ASSISTANT AUDITORS June 7, 2023 Honorable Anna Kabela District Clerk Calhoun County Courthouse Port Lavaca, Texas 77979 Dear Ms. Kabela: I recently conducted an audit of your office. The audit included an examination of the reports, books, and supporting documentation of the District Clerk's office for the period of January 1, 2023 through March 31, 2023. I found nothing that would lead me to conclude that the balances and collections of your office for this period were not, in all material respects, appropriately charged, collected, remitted and reported. I appreciate the cooperation you and your staff gave me during this audit. If you have any questions concerning the audit or if I can help in any way, please feel free to call me at 553-4615. Respectfully Submitted, Cristina Tuazon / Assistant County Auditor Approved by: Cindy M Iler County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Attorney Christy Dunn. Asst. District Atty. Auditor's File CBISTINA P TUMOR DEMICABRERA, 202 S ANN ST, STE B ERICA PEREZ CANDICEVILIARREAL PORT LAVACA, TEXAS71979 REXIS CRUZ V7 ASSISTANT AUDITOR TELEPHONE 13611553-4610FAX13611553-4614 ASSISTANT AUDITORS June 16, 2023 Dustin Jenkins, EMS Director Calhoun County EMS Port Lavaca, Texas 77979 Dear Mr. Jenkins: An audit was recently conducted of the EMS Department for the period of January 1, 2023 through March 31, 2023. I examined the reports, receipts, and supporting documentation for this period. In this audit, there was a difference between the collection total amount and the invoice amount. During my conversation with your administrative assistant, she was not aware of the difference. After, pointing out to her the discrepancy, she sent an email to Emergicon for the explanation on the difference. Emergicon will be doing a research to answer her question. After noting the item above, I found nothing that would lead me to conclude that the balance and collections of your office for this period were not, in all material respects, appropriately charged, collected and remitted. I appreciate the cooperation extended by your staff during this audit. If you have any questions concerning the audit, please do not hesitate to contact me at (361) 553-4615. Respectfully Submitted, Cristina Tuazon Assistant Auditor Approved by: Cindy ueller County Auditor cc: Judge Stephen Williams Judge Richard Meyer County Commissioners Sara Rodriguez, District Attorney Christy Dunn, Assistant District Attorney Auditor's File CRISTINA P TUAZON OEMICABRERA 202SANNST,STEB ERICA PEREZ CANDICEVILLARREAL PORT LAVACA, TEXAS 77979 ALEAIS CRUZ 1`ASSISTANTAUOITOR TELEPHONE (36115534610EAN136115534614 ASSISTANTAOOTTORS March 1, 2023 Honorable Bobbie Vickery Calhoun County Sheriff Calhoun County Courthouse Port Lavaca, Texas 77979 Dear Mr. Vickery: I recently conducted an audit of the Texas Victim Information and Notification Everyday (VINE) Grant for the dates of September 1, 2021 through February 28, 2023. During the audit the following exceptions were noted: I used the search engine to pull up some cases from the sample log and the case information were not available to the victim due to mapped drives locking on and off. When this happened, the Calhoun County IT person was informed to unlock the system and IT then contacted Southern software to restore the data to get the VINE back up and running. There was no communication between the IT person and Vine administrator on when the issue get resolved. I recommend for Calhoun County IT personnel to work with Southern Software in resolving the issue and have the system up and running and to have a better communication through email with the Vine administrator when issues get resolved The SAVNS Problem log used for 2022 and 2023 were from year 2021 and no contract number indicated. I recommend to the Vine administrator to make sure to use the SAVNS Problem log with the correct year and add the contract number to it. • The Assistant Jail administrator mentioned that sometimes the JMS & RMS systems do not communicate with the Vine system. He also mentioned that he wants his jailers to attend VINE seminars and training. While we were discussing this, the Vine administrator said that he will inform them of upcoming seminars and training. • The grant fund for the first quarter of the year 2023 was not remitted on time because the invoice was incorrect. The Vine Grant Manager sent an email to the Calhoun County Vine Administrator to inform him that he will be receiving a corrected bill, as of today he has not receive it. I recommend to the Vine Administrator to get back with the Vine Grant Manager to remind him to send the corrected invoice. County Auditor's Office Page 2 3/1/2023 I appreciate the cooperation your staff gave me during this audit and will be looking forward for the correction of the above issues. If you have any questions concerning the audit or if I can help in any way, please feel free to call me at 553-4615. Respectfully Submitted, Cristina Tuazon Compliance Auditor Approved by: Cindy Mueller County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Tyrone Harris Auditor's Office ERICAPEREI OEMICABRERA 202 S ANN SUITED ALEAIS CRUI CANDICEVILLARREAL PORT LAVACA, TEXAS 77979 CRISTINA TOUCH 1"ASSISTANTAUOITOR TELEPHONE 136115534610FAX136115534614 ASSISTANT AUDITORS May 24, 2023 Vern Lyssy Commissioner Precinct 2 5812 FM 1090 Port Lavaca, Texas 77979 RE: Waste Management I st Quarter Audit for 2023 Dear Commissioner Lyssy: I recently conducted an audit of the Waste Management Gate Collections. The receipts and supporting documentations were examined for the dates of January 01, 2023 through March 31, 2023. During the audit, the following exceptions were noted: • There was an instance where the reconciliation portion of Calhoun County Waste Management Deposit form were filled out incorrectly. The waste disposal amount and sales tax were both overstated and did not match the funds that were deposited to the Treasurer's Office. The County Treasurer caught the mistakes and corrected them accordingly. It is recommended that the clerks verify that the reconciliations match the funds on hand prior to remitting the deposit to the County Treasurer's Office. At the time of this audit, there are two commercial customers who are not up to date on payments for their commercial accounts. One business has not made payments on the usage of The County Landfill for services rendered since November 2022, while the other has not made payment for services rendered since February 2023. It was found that invoices are not being sent out to the commercial customers at the beginning of each month, but rather months later. Invoices should be sent to all commercial customers at beginning of each month. The customer has 10 days from the date of the invoice to render payment. If in the event payment is not made, the customer is to lose dumping privileges per the Calhoun County User Fee policy approved in court April 20, 2022. It is recommended that your clerk send out invoices the first week of each month and then follow-up with the customers if payment has not been received within the 10 day period. Once payment is received she is to remit payment, along with the Commercial Deposit Form, to the Treasurer's office within 15 days per Local Government Code 113.022, along with an extension by the Commissions Court as of October 11, 2012. If payment is not made, the customer's account should be suspended per the Calhoun County User Fee policy. It should also be noted, when establishing commercial credit accounts, it was agreed that duplicate receipts would be turned in weekly in order for our office to be able to conduct a timely account of all outstanding funds due to the county. There have been several instances were weeks will pass without any receipts being turned in even though the Landfill is being used by commercial customers. It is recommended that commercial receipts, including voided, be turned in weekly in order to keep accurate and apt records of all monies due to the county. After noting the above, I found nothing that would lead me to conclude the balances and collections for this period were not, in all material respects, appropriately charged, collected and remitted. If you have any questions concerning this audit, please feel free to contact me at (361)-553-4463. Respectfully submitted, Gvulk P U Erica Perez Assistant Auditor Approved by: Cindy Mueller County Auditor cc: Judge Stephen Williams Judge Richard Meyer County Commissioners Sara Rodriguez, District Attorney Christy Dunn, Asst. District Atty. Auditor's File CRISTINA TOAZON ERICAPEREZ 202 S ANN SUITE R DEMI CARRERA CANDICEVILLARREAL PORT LAVACA,TEXAS 71979 ALEXISCRUZ 7"ASSISTANT AUDITOR TELEPHONE 13811553-4610FAX136115534614 ASSISTANTAUDITORS June 7. 2023 Honorable Sara Rodriguez Criminal District Attorney Calhoun County Courthouse Port Lavaca, Texas 77979 Dear Ms. Rodriguez: An audit was recently conducted of the District Attorney's Hot Check Restitution Fund for the period of January 1, 2023 through March 31, 2023. 1 examined the reports, books, receipts and disbursements, and supporting documentation for this period. I found nothing that would lead me to conclude that the balance and collections of your Hot Check Restitution Fund for this period were not, in all material respects, appropriately charged, collected and remitted. I appreciate the cooperation your staff gave during this audit. If you have any questions concerning the audit, please do not hesitate to contact me at 553-4615, Respectfully Submitted, Cristin Ta uazo Compliance Auditor Approved by: Cindy M eller County Auditor cc: Judge Stephen Williams Judge Richard Meyer County Commissioners Christy Dunn, Asst. District Attorney Auditor's File # zz NOTICE OF MEETING — 7/5/2023 22. Consider and take necessary action to accept the following cash count reports: a. Treasurer — 3/8/23 b. Waste Management — 3/3/23 c. County Clerk — 3/22/23 d. DA — 2/23/23 e. District Clerk — 2/23/23 f. Elections — 3/3/23 g. EMS — 3/9/23 h. Fairgrounds Facility Rentals — 3/9/23 I. Floodplain Administration — 2/23/23 and 6/20/23 j. Jail — 3/7/23 k. Justice of the Peace, Precinct 1 — 3/7/23 and 6/13/23 I. Justice of the Peace, Precinct 2 — 3/7/23 and 6/13/23 m. Justice of the Peace, Precinct 3 — 3/9/23 n. Juvenile Probation — 3/7/23 and 6/13/23 o. Library — 3/8/23 p. Museum — 3/3/23 q. Sheriff — Buy Money — 3/30/23 r. Sheriff — 3/30/23 s. Tax Office — 3/2/23 and 6/20/23 t. Library — Port O'Connor — 12/21/22 u. Library — Seadrift — 12/21/22 v. POC Community Center — 12/21/22 w. Sheriff — 12/28/22 x. Sheriff — Narcotics Buy Money — 12/28/22 y. Treasurer — 12/15/22 z. Waste Management — 12/16/22 aa. Adult Detention Center — 12/20/22 bb. District Clerk — 12/28/22 cc. Elections — 12/20/22 dd. EMS — 12/16/22 ee. Fairgrounds Facility Rentals — 12/16/22 ff. Justice of the Peace, Precinct 3 — 12/20/22 gg. Justice of the Peace, Precinct 4 — 12/21/22 hh. Justice of the Peace, Precinct 5 — 12/21/22 ii. Library — Main — 12/20/22 RESULT: APPROVED [UNANIMOUS] MOVER:.' Vern Lyssy, CommissionerPct 2 SECONDER: David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 19 of 25 Mae Belle Cassel From: cindy.mueller@calhouncotx.org (cindy mueller) <cindy.mueller@calhouncotx.org> Sent: Monday, June 26, 2023 11:31 AM To: 'Mae Belle Cassel'; 'Richard Meyer'; 'Judge Williams'; 'Sara Rodriguez'; Arnold Hayden Cc: Candice Villarreal Subject: Audit Reports -Various Departments Attachments: Treasurer Cash Count 2023.03.28.pdf; Waste Managment Cash Count 2023.03.03.pdf; County Clerk Cash Count 2023.03.22.pdf, DA Cash Count 2023.02.23.pdf; DA Cash Count 2023.06.15.pdf; District Clerk Cash Count 2023.02.23.pdf, Elections Cash Count 2023.03.03.pdf; EMS Cash Count 2023.03.09.pdf, Fairground Facility Rentals Cash Count 2023.03.09.pdf; Flood Plain Admin Cash Count 2023.02.23.pdf; Floodplain Admin Cash Count 2023.06.20.pdf; Jail Cash Count 2023.03.07.pdf, JP1 Cash Count 2023.03.07.pdf; JP1 Cash Count 2023.06.13.pdf; JP2 Cash Count 2023.03.07.pdf,, JP2 Cash Count 2023.06.13.pdf, JP3 Cash Count 2023.03.09.pdf; Juvenile Probation Cash Count 2023.03.07.pdf; Juvenile Probation Cash Count 2023.06.13.pdf; Library -Port Lavaca Cash Count 2023.03.08.pdf; Museum Cash Count 2023.03.03.pdf; Museum Cash Count 2023.06.14.pdf, Sheriff Buy Money Cash Count 2023.03.30.pdf; Sheriff Office Cash Count 2023.03.30.pdf; Tax Office Cash Count 2023.03.02.pdf; Tax Office Cash Count 2023.06.20.pdf, Library-POC Cash Count 2022.12.21.pdf; Library -Seadrift Cash Count 2022.12.21.pdf, POC Community Center Cash Count 2022.12.21.pdf; POC Community Center Rentals Audit 2022 Q2-Q4.pdf; Sheriff Cash Count 2022.12.28.pdf; Sheriff Narcotics Buy Money Cash Count 2022.12.28.pdf, Treasurer Cash Count 2022.12.15.pdf, Waste Management Cash Count 2022.12.16.pdf; Adult Detention Center Cash Count 2022.12.20.pdf; District Clerk Cash Count 2022.12.28.pdf, Elections Cash Count 2022.12.20.pdf, EMS Cash Count 2022.12.16.pdf; Fairground Facility Rentals Cash Count 2022.12.16.pdf; Fairgrounds Building Rental Audit 2022 Q4.pdf; JP3 Cash Count 2022.12.20.pdf; JP4 Cash Count 2022.12.21.pdf, 1P5 Cash Count 2022.12.21.pdf; Library - Main Cash Count 2022.12.20.pdf Please include the attached cash count reports on the agenda for 7/5/23. 6ndy Mueller County Auditor Calhoun County 202 S_ Ann, Suite B Port Lavaca, TX 77979 V: 361.553_4610 F: 361.553.4614 Cindv.mueller(a)calhouncotx ore Calhoun County Texas CRISTINA TOAZON ERICA PEREZ 202 S MN SUITE R OEMI CAURERA CANDICEVILLARREAL PORT LAVACA. TEXAS 71979 ALEXIS CRUZ I"ASSISTANTAURITOR TELEPHONE 13611553-4610FAX [3611553-4614 ASSISTANT AUDITORS March 31, 2023 Honorable Rhonda Kokena County Treasurer 201 West Austin Street Port Lavaca, Texas 77979 Dear Mrs. Kokena: In accordance with Local Government Code Chapter I IS, a cash count of funds received by your office was conducted on March 28, 2023. The cash count of office funds totaled $83,842.86. When reconciled to the corresponding documentation and treasurer receipts for Fees and Fines and the General Fund, the funds were found to be in balance and no exceptions were noted A cash count was also conducted on the Jury Pay imprest fund which has been authorized for $5,000.00. The Jury Pay funds on hand totaled $2,490.00. When reconciled with the jury pay cash drawer reconciliation sheets totaling $2,680.00 the funds were found to be over $170.00. The overage is due to a net total of a previous jury payout total ($436.00) being included in the total when the funds were being replenished, a previous overage ($12.00) and a jury payout ($278.00). When the funds are replenished for the quarter; it is recommended the overage of $170.00 be deducted from your total. Thank you and your staff for the assistance and cooperation extended during our cash count. Respectfully Submitted, cC Demi Cabrera Assistant Auditor Approved by: ' A ��Lts.xlut� Cindy Mueller County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File CRISTINATUAZOB ERICA PEREZ 202 S ANN SUITE B OEMI CABRERA CANDICE VILLARREAL PORT LAVACA, TEXAS 77979 ALMS CRUZ 'InASSISTANTAURITOR TELEPHONE(36115534610 FAX13611553-4614 ASSISTANT AUDITORS March 13, 2023 Honorable Vern Lyssy County Commissioner, Precinct 2 Calhoun County Waste Management Port Lavaca, Texas 77979 Dear Commissioner Lyssy: In accordance with Local Government Code Chapter 115, a cash count was performed on your office funds on March 3, 2023. Your office has been authorized funds totaling $250.00. The cash count totaled $340.00. When reconciled with receipts 05307 through 05313 totaling $90.00, the funds were found to be in balance with no exceptions noted. Thank you for the assistance and cooperation you and your staff extended during the cash count. if you have any questions, please do not hesitate to contact me at 361-553-4610. Respectfully Submitted, Alexis Cruz Assistant Auditor Approved by: Cindy Mueller County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File ENICAPEREZ 202 SANN SUITE B REMI6ABBERA CANDICE VILLARREAL PORT LAVACA, TEEMS71979 ALENIS CRUZ 1"ASSISTANT AUDITOR TELEPHONE 13611553.4610FAX (36115534614 ASSISTANTAUOITORS March 27, 2023 Honorable Anna Goodman, County Clerk Calhoun County Courthouse 211 South Ann Street Port Lavaca, Texas 77979 Dear Ms. Goodman: In accordance with Local Government Code Chapter 115, a cash count of your office funds was conducted on March 22, 2023. Your office has been authorized funds totaling $230.00: (2) cash drawer change funds in the amounts of $115.00 each. The cash count of the front Odyssey and Eagle cash drawer change funds totaled $367.00 with credit cards/E-Transfers totaling $823.00. When reconciled with receipts for the day totaling $960.00; the funds were found to be in balance with no exceptions noted. The cash count of the funds collected the days prior totaled $1,188.00 with credit cards/E-transfers totaling $1,653.00. When reconciled with receipts totaling $2,841.00; the funds were found to be in balance with no exceptions noted. Thank you for the assistance and cooperation extended by you and your staff during the cash count Respectfully Submitted, Demi Cabrera Assistant Auditor Approved by: O4qj Cindy Mueller County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, Dist. Atty. Christy Dunn, Asst. District Atty. Auditor's File IR CRISTINA P TOUCH OEMICABREBA 202 S ANN ST, STE B ERICA PEREZ CANDICE VILLARREAL PORT LAVACA, TEXAS 71979 ALEXIS CROZ 1f'ASSISTANT AUDITOR TELEPHONE 13611553.41110FAX (36115534614 ASSISTANT AUDITORS February 23, 2023 Honorable Sara Rodriguez Criminal District Attorney Calhoun County Courthouse 211 South Ann Street Port Lavaca, Texas 77979 Dear Mrs. Rodriguez: In accordance with Local Government Code Chapter 115, a cash count of your office fund was conducted on February 23, 2023. The office fund consists of an authorized petty cash fund of $100.00. The cash count of your office funds totaled $100.00, therefore the funds were found to be in balance with no exceptions noted. Thank you for the assistance and cooperation you and your staff extended during the cash count. If you have any questions, please do not hesitate to contact me at 361-553-4610. Respectfully Submitted, Alexis Cruz Assistant Auditor Approved by: uRYk4/l. Cindy Mue er County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File CRISTINAPTBAZON BEMICABRERA 202 S ANN ST, STE R ERICA PEREZ CANDICE VILLARREAL PORT LAVACA, TEXAS 77919 ALEXIS CRBZ 19 ASSISTANT MENTOR TELEPHONE 13611553-4610FAR(3611553-4614 ASSISTANT AUDITORS June 19,2023 Honorable Sara Rodriguez Criminal District Attorney Calhoun County Courthouse 211 South Ann Street Port Lavaca, Texas 77979 Dear Mrs. Rodriguez: In accordance with Local Government Code Chapter 115, a cash count of your office fund was conducted on June 15, 2023. The office fund consists of an authorized petty cash fund of $100.00. The cash count of your office funds totaled $100.00, therefore the funds were found to be in balance with no exceptions noted. Thank you for the assistance and cooperation you and your staff extended during the cash count. If you have any questions, please do not hesitate to contact me at 361-553-4613. Respectfully Submitted, K � UVVAP Demi Cabrera Assistant Auditor Approved by: Cindy e� . County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Christy Dunn, Asst. District Atty. Auditor's File C CRISTINA P TUMOR OEMICABRERA 202 SANN ST, STE B ERICA PEREZ CANDICE VILLARREAL PORT LAVACA, TENAS 77979 ALEAIS CRUZ 1"'ASSISTANTAUDITOR TELEPHONE (3611553-4610FAX136115534614 ASSISTANTA981TONS February 23, 2023 Honorable Anna Kabela Calhoun County District Clerk Calhoun County Courthouse 211 South Ann Street Port Lavaca, Texas 77979 Dear Ms. Kabela: In accordance with Local Government Code Chapter 115, a cash count of your office funds was conducted on February 23, 2023. Your office has been authorized change funds totaling $125.00: (5) cash drawer change funds with $20 each and (1) cash drawer change fund with $25. The cash count of your funds totaled $1,311.12 with credit card/e-file transactions totaling $5.00. When reconciled with receipts for the week totaling $1,194.12, the funds were found to be in balance and no exceptions were noted. Thank you for the assistance and cooperation you and your staff extended during the cash count. If you have any questions, please do not hesitate to contact me at 361-553-4610. Respectfully Submitted, Alexis Cruz (/ Assistant Auditor Approved by: Cindy Mut;ller County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File CRISTIRA P TOAZON DEMICABRERA 202 S ANN ST, STE B ERICA PEREZ CANDICEVILLARREAL PORT LAVACA,TEIIAS 77979 ALEAIS CRUZ 1" ASSISTANT AUDITOR TELEPHONE 13611553-4610FA11I36115534614 ASSISTANT AUDITORS Mary Orta Elections Administrator Calhoun County Courthouse 211 South Ann Street Port Lavaca, Texas 77979 Dear Ms. Orta: In accordance with Local Government Code Chapter 115 a cash count of your office funds was conducted on March 2, 2023. The cash count of your office totaled $0: no receipts were taken at the time the audit was conducted. Thank you for the assistance and cooperation your staff extended during the cash count. If you have any questions, please do not hesitate to contact me at 361-553-4610. Respectfully Submitted, J Alexis Cruz Assistant Auditor Approved by: G".r` f' Cindy Mueller County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File r �.,.: I- ERICA PEREZ 202 S ANN SUITE R DERN CARRERA CANDICEELLARREAL PORT =CA,TEMS71979 ALEHISCRUZ InASSISTANTAUDITOR TELEPHONE 13611553-4610FARL3611553.4614 ASSISTANTAUOITORS March 10, 2023 Dustin Jenkins EMS Director Calhoun County EMS 705 Henry Barber Way Port Lavaca, Texas 77979 Dear Mr. Jenkins, In accordance with Local Government Code Chapter 115 a cash count of your office funds was conducted on March 9, 2023. The count of funds totaled $1,528.07 in checks; when reconciled with the payment log totaling $1,528.07, the funds were found to be in balance with no exceptions noted. Thank you for the assistance and cooperation your staff extended during the cash count. If you have any questions, please do not hesitate to contact me at 361-553-4613. Respectfully Submitted, Demi Cabrera Assistant Auditor Approved by: Cindy Mueller County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File HE CRIS INATUAZON ERICA PEREZ 202 S ANN SUITE D DEMI CABRERA CANDICEVILLARREAL PORT LAVACA, TEXAS 77979 ALENISCRUZ 1f'ASSISTANT AUDITOR TELEPHONE 136115534610FAX136115534614 ASSWANTAODITORS March 10, 2023 Karen Lyssy County Extension Agent Calhoun County Extension Service County Road 101 Port Lavaca, Texas 77979 Dear Mrs. Lyssy: In accordance with Local Government Code Chapter 115, a cash count of funds collected by your office for Fairground Facility Rentals was conducted on March 9, 2023. The cash count of your funds totaled $925,00. When reconciled with receipt 1862 totaling $925.00, the funds were found to be in balance with no exceptions noted. Thank you for the assistance and cooperation you and your staff extended during the cash count. If you have any questions, please do not hesitate to contact me at 361-553-4613. Respectfully Submitted, WME Demi Cabrera Assistant Auditor Approved by: '1 ' LVJ-4 Cindy Mueller County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File CRISTINA PTUMOR BEMICABRERA 202 S ANN ST, STE B ERICA PEREZ CANDICEVILLARREAL PORT LAVACA,TENAS71979 ALENISCRUZ 1"ASSISTANTAUOITOR TELEPHONE 136115534610FAX13611553.4614 ASSISTANT AUDITORS February 23, 2023 LaDonna Thigpen Calhoun County Floodplain Administrator Calhoun County Courthouse 211 South Ann Street Port Lavaca, Texas 77979 Dear Ms. Thigpen: In accordance with Local Government Code Chapter 115 a cash count of your office funds was conducted on February 23,2023. The cash count of your funds totaled $0.00; no receipts were taken in at the time the audit was conducted. Thank you for your assistance and cooperation you extended during the cash count. If you have any questions, please do not hesitate to contact me at 361-553-4610. Respectfully Submitted, i Alexis Cruz Assistant Auditor Approved by: 0 ' ' t V,&" Cindy Mueller County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File CRISTINA P TOAZON 0011 CABRERA 202 S ANN ST, STE B ERICA PEREZ CANDICE VILLARREAL PORT LAVACA, TEXAS 77979 ALDUS CRUZ 1mASSISTANTAUDITOR TELEPHONE (361)553-4610FAX 13611553.4614 ASSISTANT AUDITORS June 20, 2023 LaDonna Thigpen Calhoun County Floodplain Administrator Calhoun County Courthouse 211 South Ann Street Port Lavaca, Texas 77979 Dear Ms. Thigpen: In accordance with Local Government Code Chapter 115 a cash count of your office funds was conducted on June 20, 2023. The cash count of your funds totaled $0.00; no receipts were taken in at the time the audit was conducted. Thank you for your assistance and cooperation you extended during the cash count. If you have any questions, please do not hesitate to contact me at 361-553-4613. Respectfully Submitted, Demi Cabrera Assistant Auditor Approved by: Cindy Muelle't County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File CRISTINATUAZON ERICA PEREZ 202 S ANN SUITE B BEMI CABRERA CANDICEVILLARREAL PORT LAVACA,TENAS77979 ALDUS CRUZ VASSISTANFAURITOR TELEPHONE 13611553-4610FAX136115534614 ASSWANTAURITORS March 7, 2023 Honorable Bobbie Vickery Calhoun County Sheriff Calhoun County Courthouse 211 South Ann Street Port Lavaca, Texas 77979 Dear Sheriff Vickery: In accordance with Local Government Code Chapter 115, a cash count of funds collected by the Adult Detention Center was performed on March 7, 2023. The cash drawer consists of an authorized sum of $100.00. The count of the cash drawer for outgoing Commissary funds totaled $95.13. When reconciled with drawer receipts 2994 through 2998 totaling $4.87, the funds were found to be in balance with no exceptions noted. The cash count of funds collected for Commissary accounts and Cash Bond accounts totaled $75.06 with credit card transactions totaling $416.00 When reconciled with receipts 1331 totaling $60.06 and receipts 19177 through 19178 totaling $431.00, the funds were found to be in balance with no exceptions noted. If you have any questions, please do not hesitate to contact me at 361-553-4613. Respectfully Submitted, GJ Demi Cabrera Assistant Auditor Approved by: Cindy Mu 1 aa �� ''L County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Arty. Christy Dunn, Asst. District Atty. Rachel Martinez, Jail Administrator Auditor's File CRISTINA P TUMOR DEMICABRERA 202 SANK ST, STE B ERICA PEREZ CANDICEVILLARREAL PORT LAVACA, TEXAS 71979 ALENIS CRUZ 1nASSISTANTAUDITOR TELEPHONE (36115534610 FAX 136115534614 ASSISTANT AUDITORS March 7, 2023 Honorable Hope D. Kurtz Justice of the Peace Precinct 1 201 West Austin Street Port Lavaca, Texas 77979 Dear Judge Kurtz: In accordance with Local Government Code Chapter 115 a cash count of your office funds was conducted on March 7, 2023. The cash count of your office funds totaled $3,272.60 with credit card transactions totaling $3,324.10 and Jail Credit totaling $5,718.50. When reconciled with receipts 33704674 through 33704732 totaling $12,315.20 the funds were found to be in balance with no exceptions noted. A cash count of your petty cash fund authorized for $50.00 was also conducted. Your petty cash funds on hand totaled $50.00, therefore, the funds were found to be in balance with no exceptions noted. Thank you for the assistance and cooperation your staff extended during the cash count. If you have any questions, please do not hesitate to contact me at 361-553-4613. Respectfully SubbSubmitted,mivl Submitted, DM c -L cikr Demi Cabrera Assistant Auditor Approved by: VISL v Cindy Mueller County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. C CRISTINA P TUMOR DEMICABRERA 202 S ANN ST, STE B ERICA PEREZ CANDICE VILLARREAL PORT LAVACA, TEXAS 71979 ALEXIS CRUZ 1"ASSISTANT AUDITOR TELEPHONE 136115534610FAX 136115534614 ASSISTANT AUDITORS June 19, 2023 Honorable Hope D. Kurtz Justice of the Peace Precinct 1 201 West Austin Street Port Lavaca, Texas 77979 Dear Judge Kurtz: In accordance with Local Government Code Chapter 115 a cash count of your office funds was conducted on June 13,2023. The cash count of your office funds totaled $434.00 with credit card transactions totaling $2,005.00. When reconciled with receipts 33705339 through 33705363 totaling $2,439.00 the funds were found to be in balance with no exceptions noted. A cash count of your petty cash fund authorized for $50.00 was also conducted. Your petty cash funds on hand totaled $50.00, therefore, the funds were found to be in balance with no exceptions noted. Thank you for the assistance and cooperation your staff extended during the cash count. If you have any questions, please do not hesitate to contact me at 361-553-4613. Respectfully Submitted, Demi Cabrera Assistant Auditor Approved by: ttxX><R! v Cindy Mueller County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. HE CRISTINA P TUMOR DERV CABRERA 202 S ANN ST, STE B ERICA PEREZ CANDICE UILLARREAL PORT LAVACA,TEKAS 77979 UOUS CRUZ 1'TASSISTANT AUDITOR TELEPHONE 136115534610FAK[3611553-4614 ASSISTANT AUDITORS March 7, 2023 Thomas Dio Justice of the Peace Precinct 201 West Austin Street Port Lavaca, Texas 77979 Dear Judge Dio: In accordance with Local Government Code Chapter 115, a cash count of your office funds was conducted on March 7.2023. The cash count of your office funds totaled $494.00 with credit card transactions totaling $221.00. When reconciled with receipts 3427501 through 3427511 totaling $714.00, the funds were found to be over $1.00. A cash payment was entered as $129.00 although $130.00 was received. LGS did not have an option for an overpayment, your clerk put in a work order to LGS; LGS created an overpayment option and a $1.00 payment was posted. A new deposit listing was printed and submitted to our office. A cash count of your petty cash fund was also conducted. The petty cash fund consists of an authorized sum of $200.00. Your petty cash funds on hand totaled $200.00; therefore, the funds were found to be in balance with no exceptions noted. Thank you for the assistance and cooperation extended by you and your staff during our cash count. Respectfully Submitted, Demi Cabrera Assistant Auditor Approved by: C,��yl Cindy Nfueller County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File CRISTINA P TUMOR UEMICABRERA 202 S ANN ST, STE B ERICA PEREZ CANDICE VILLARREAL PORT LAVACA, TEXAS77979 ALEAIS CRUZ 1ffASSISTANTAUDITOR TELEPHONE 13611553-4610FAA13611553-4614 ASSISTANT AUOrrORS June 19, 2023 Thomas Dio Justice of the Peace Precinct 2 201 West Austin Street Port Lavaca, Texas 77979 Dear Judge Dio: In accordance with Local Government Code Chapter 115, a cash count of your office funds was conducted on June 13, 2023. Your office funds totaled $278.00 in credit card payments. When reconciled with receipt 3427670 totaling $20.00, the funds were found to be over $258.00. The overage was due to two payments for evictions being taken but not posted due to your clerk being out for training. A cash count of your petty cash fund was also conducted. The petty cash fund consists of an authorized sum of $200.00. Your petty cash funds on hand totaled $200.00; therefore, the funds were found to be in balance with no exceptions noted. Thank you for the assistance and cooperation extended by you and your staff during our cash count. Respectfully Submitted, e4tvm (--11 Demi Cabrera Assistant Auditor Approved by: Cindy Muelle County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Arty. Christy Dunn, Asst. District Atty. Auditor's File C CRISTINATOAZON ERICA PEREZ 202 S ANN SUITE B DEMI CABRERA CANDICEVILLARREAL PORT LAOACA,TEXAS 77979 ALEXISCRUZ 1°ASSISTANTAUDITOR TELEPHONE 13611553-4610FAX(36115534614 ASSISTANTAUDITORS March 10, 2023 Honorable Tanya Dimak Justice of the Peace Precinct 3 PO Box 543 Point Comfort, TX 77978 Dear Judge Dimak: In accordance with Local Government Code Chapter 115, a cash count of your office funds was conducted on March 9, 2023. Your office has been authorized a petty cash fund of $50.00. The count of your office funds totaled $30.00 with $139.00 in credit card transactions. When reconciled with receipts 231283 through 231286 totaling $169.00, the funds were found to be in balance with no exceptions noted. The cash count of your petty cash funds totaled $33.75. When reconciled with receipts totaling $16.26, the funds were found to be over by $0.01. Thank you for the assistance and cooperation your staff extended during the cash count. Respectfully Submitted, h�.- CJ%tAv2LL-' Demi Cabrera Assistant Auditor Approved by: '' -- ^^ nn� ,, �W+ �9l" Cindy Mueller County Auditor cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Arty. Auditor's File i CRISTINATUAZON ERICA PEREZ 202 S ANN SUITE B UENU CABRERA CARBIDE VILLARREAL PORT LAVACA, TEMAS 71979 HEMS CRUZ luASSISTANTAUDITOR TELEPHONE 136115534610EAM136115534614 ASSISTARTAUDITOBS March 7, 2023 Mr. Luis Leija Juvenile Probation Department Calhoun County Courthouse Annex I Port Lavaca, Texas 77979 Dear Mr. Leija: In accordance with Local Government Code Chapter 115, a cash count of funds collected by your office was conducted on March 7, 2023. The cash count of your funds totaled $180.00. When reconciled with receipt 2680 totaling $180.00, the funds were found to be in balance and no exceptions were noted. Thank you for the assistance and cooperation you and your staff extended during the cash count. If you have any questions, please do not hesitate to contact me at 361-553-4613. Respectfully Submitted, L" u,jV✓tfJ Demi Cabrera Assistant Auditor Approved by: Cindy IVIuellel CD,X, +j PWtt ` cc: Judge Stephen Williams County Judge Richard Meyer County Commissioners Sara Rodriguez, District Atty. Christy Dunn, Asst. District Atty. Auditor's File # 23 NOTICE OF MEETING -- 7/5/2023 23. Approve the minutes of the June 21, 2023 meeting. RESULT: APPROVED [UNANIM'OUS] MOVER: Vern Lyssy, Commissioner PPct'2 SECONDER: Joel Behrens, Commissioner Pct 3, AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 20 of 25 Richard H. Meyer County judge David Hall, Commissioner, Precinct 1 Vern Lyssy, Commissioner, Precinct 2 Joel ]Behrens, Commissioner, Precinct 3 Gary Reese, Commissioner, Precinct 4 The Commissioners' Court of Calhoun County, Texas met on Wednesday, June 21, 2023, at 10:00 a.m. in the Commissioners' Courtroom in the County Courthouse at 211 S. Ann Street, Suite 104, Port Lavaca, Calhoun County, Texas. Attached are the true and correct minutes of the above referenced meeting. Richard H. Meyer, C u�ty Judge Calhoun County, Texas Anna Goodman, County Clerk Deputy Clerk Date d Date Page 1 of 1 I NOTICE OF MEETING— 6/21/202:3 June 21, 2023 MEETING MINUTES OF CALHOUN COUNTY COMMISSIONERS' COURT MET IN A REGULAR MEETING AT 10:00 A.M. IN THE COMMISSIONERS' COURTROOM IN THE COUNTY COURTHOUSE AT 211 S. ANN STREET SUITE 104 PORT LAVACA, CALHOUN COUNTY, TEXAS. THE FOLLOWING MEMBERS WERE PRESENT: Richard Meyer David Hall Vern Lyssy Joel Behrens Gary Reese (ABSENT) Anna Goodman By: Kaddie Smith The subject matter of such meeting is as follows: 1. Call meeting to order. County Judge Commissioner Pct i Commissioner Pct 2 Commissioner Pct 3 Commissioner Pct 4 County Clerk Deputy Clerk Meeting was called to order at 10:00 am by Judge Richard Meyer 2. Invocation. Commissioner David Hall 3. Pledges of Allegiance. US Flag: Commissioner Gary Reese Texas Flag: Commissioner Vern Lyssy 4. General Discussion of Public Matters and Public Participation. n/a 5. Consider and take necessary action for an extension agent to present V. G. Young Certificates to the Court. (RHM) pass Page 1 of 6 i NOTICE OF MEETING - 6/21/2023 6. Public Hearing regarding amending the 2023 Calhoun County budget. RegulTT ar meeting closed �t.10 03�rti Candice Viilarreal'rad amendments Regular meeting +gpened`:at 10'Q7 ' _ 7. Consider and take necessary action to amend the 2023 Calhoun County budget. (RHM) RESULT APPROVED [UNANIMOUS1: MOVER stern Lyssy Commissioner Pdt 2 SECONDER: David Hail,.Commissionee Pct 1 AIFES Judge Meyer, Commissioner Hall, Lyssy, Behrer, Reese 8. Consider and take necessary action to authorize the County Judge to sign the Certificate of Final Completion and approve the final payment to Shirley & Sons for the Boggy Bayou Nature Park Improvements, Phase I; CMP Cycle 25, GLO Contract 21-060-013- C673. (GDR) RESULT APPROVED [UNANiMOUS] MOVER. Gary Reese; Commissioner Pct 4 SECONDER:, Joel Behrens, .Commissioner.Pct 3 AYES. Judge Meyer; CommissionenH. a Lyssy, Behrens, Reese` 9. Consider and take necessary action on a subscription to DebtB00k SaaS to facilitate compliance with GASB reporting requirements at an annual cost of $7,600.00 and authorize the County Auditor to sign the order form. (RHM) RESULT, APPROVEp [UNANIMOUS] MOVER: Vern Lyssy, Commissioner Pct 2 SEGONpER: Gary Reese, Comtn ssioner'P.et 4 AYE5: Judge Meyer, Comrrtiissioner:Nall, Lyss'y, Behrens, Reese 10. Consider and take necessary action to accept and approve the Depository Contract with Prosperity Bank and authorize the County Judge to sign all relevant documents. The new depository contract becomes effective on August 1, 2023 with a two-year extension, if applicable. (RHM) Page 2 of 6 NOTICE OF MEETING—6/2-1/2023 11. Consider and take necessary action to accept and approve the County Investment Policy for year 2023 and authorize the County Treasurer to sign. (RHM) 12. Consider and take necessary action to accept and approve the renewal contract and rates for health benefits with the Texas Association of.Counties and authorize the County Judge to sign all relevant documents. The rates are effective from October 1, 2023 through September 30, 2024. (RHM) 13. Public Hearing regarding a Petition to Vacate Tract 1100 of the American Townsite Company Subdivision of Calhoun County, Texas according to the plat recorded in Volume Z, Page 2-3 of the Calhoun County Plat Records. . REgular meeting closed at;10,13am I enry Danysh +explained petition tp vacate Regulair meeting opened at 10:34 14. Consider and take necessary action on a Petition to Vacate Tract 1100 of the American Townsite Company Subdivision of Calhoun County, Texas according to the plat recorded in Volume Z, Page 2-3 of the Calhoun County Plat Records. (GDR) RESULT: APPROVED [UNANIMOUS3 MOVER: t iGary, Reese, Commissioner,Pct 4' SECONDER: Joel Behrens, Cbmnniissioner:Pct 3 AYES. Judge Meyer, Commissioner•Hall; Lyssy, Behrens, Reese 15. Consider and take necessary action to waive the fuel adjustment on the delivery price of Road Materials and Asphalts & Emulsions. (GDR) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese,.: Commissioner Pct 4 SEONDERC Joel Behrens; Commissioher I ct 3 AYES Judge Meyer-tommissioner Hall, Lyssy, Behrens, Reese Page 3 of 6 NOTICE OF MEETING — 6/21/2023 16. Consider and take necessary action on TAC insurance proceeds check in the amount of $4,882 ($9,882 minus $5,000 deductible) for damages to the Jail water softener on April 14, 2023. (RHM) RESULT. 'APPROVED [UNA. NIMOUS] MOV�k Vern Lyssy; Commissloner Pct 2 SSivOY�IDERE David Hall, Commissioner Oct 1 AYES JUdge'Meyer., Commissioner. H all Lyssy, Behrens, Reese` 17. Consider and take necessary action on a proceeds payment from TAC in the amount of $2,500 for the refunded deductible from damages to a Sheriff's Office vehicle on 12/3/22. (RHM) RESULT APPROVED [UNANIMOUS] MOVERti David Hall,: Commissioner P.d i EOONER Vern Lyssy; Commissioner Pct.2 AY5 Judge Meyer, Commissioner Flail, Lgssy, Behrens, Reese.: 18. Approve the minutes of the June 7 and June 14, 2023 meetings. (RHM) RESULT,, APPROVED [UNANIMOUS MOVER Vern Lyssy Commi§sionerPct 2 3ECONDEI<t: ,' Gary Reese, Condmissioner Pct 4 , AYES• Judge Meyer, Co'rrmissioner.Hall, Lyssy, Behrens, Reese.i 19. Consider and take necessary action to accept an anonymous donation of 18 American flags and poles for display in front of the Courthouse. (RHM) RESULT APPROVED [UNANIMOUS] MQVER David HalI;,Commssioner Pct 1 SECONDER: GaryReese, Commissioner Pct 4'.' . AYES• Judge Meyer, Corrmmissioner HallLyssy, Behrens, Reese 20. Consider and take necessary action to accept the attached list of donations to the Calhoun County Library. (RHM) RESULT: APPROV D CUNANIMOUSI h9.0'ER • . Gary Reese, Comr issioner P,ct 4 . SECONDER: Joel Behrens, Commissioner Oct 3 AYES Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 4 of 6 I NOTICE OF MEETING — 6/21/2023 21. Consider and take necessary action to declare the attached list of items from the Calhoun County Library as Surplus/Salvage. (RHM) RESULT: APPROVED [UNANIMOUS] MOVER David Hall; Cammissioner'Pct i :SECONDER: iJoel, Behrens; --Commissioner Pct 3 " . AYES` Judge Meyer, Commissibriet Hall; Lyssy, Behrens, Reese` 22. Consider and take necessary action to declare the attached list of items from the Calhoun County Library as Waste. (RHM) RESQtT• =: APPROVED. [UNANIMOUS] MOVER __.Gary Reese, Commissioner l?ct 4 SEC07VOER Joel Behrens,-6ommissioner,';Pct 3 AYES `Judge Meyer, Commissioner'Hall,`Lyssy, Eehrens, Reese 23. Consider and take necessary action to authorize Kelley Ashley, Children's Librarian, to apply for the Lewis and Juaniece.Madden Foundation Grant. (RHM) RESULT APPROVED [UNANIMOUS] MOVER Vern Lyssy, Commissioner: Pct 2 SECONDER Judge Meyer, County Judge' AYES Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese.., 24. Accept Monthly Reports from the following County Offices: i. County Clerk — May 2023 ii. County Treasurer — January 2023, Revised M. County Treasurer — February 2023 iv. County Treasurer — March 2023 v. County Treasurer — Investment Report — Quarter Ending March 2023 vi. County Treasurer — Quarterly Statement of Balances vii. Texas Agrilife Extension Service — May 2023 1. 4-H and Youth Development 2. Agriculture and Natural Resources 3. Family and Community Health 4. Coastal and Marine RESULT APPROVED tUNANIMOUSss Yy, Comm ] " MOVER: Vern L issione(Rct 2 SECONDER: Joel Behrens, Commissioner Pct 4 , AYES Judge Meyer, Commissioner, .Hall, Lyssy, Behrens, Reese Ppge 5 of 6 I NOTICE OF MEETING —6/21/2023 25. Consider and take necessary action an anv necag-cmry hm1nPtmrMjqtmP.nN_ (RHM) RESULT. + -,'APPROVED [UNANIM0 U$] MOVER. "�S n Pct-4 6 , y Reese, Com I SE(NDR 3661 Behrens,Pd 0 qmMussi e AYES ):udge Meyer, Commission h Hall, Lysy Behreft 26. Approval of bills and payroll, (RHM) a - RESULT L APPROVED[UNANIMOUS] MOVER L David H611 Conhjtd6ner.pCt ECONpER l Vern Lyssy,Conmitsi6net-PC L .7: :..'._Judje Meyer, CoMrn1§$Ioner:Hall, LLyssy, nsR Indigent C kkfe ESULTN OVE ':APPROVED �A D [UNANIMOUS NIt VERB Hal Ir -Comm lssioner M :1 EK- L f0 I Vern LYSSVommigsloner PC _AYEL S; -'LL Meyer,Judge CL :. omriissroner Hall, Lyssy, Behrens, R erMe 04!#YL... S: RESULT. APPROVED UNANIMOUS.J, ep David Wally Cofinmisslon&Pct .1 SEIC­ P. e MLys Syl .Com'r m1IssIonerLPCtL2 Aye- Judge Meyer;C0mmissloner Hall, 1, Lyssy,PLh ra'prvRe q Adjourned 10:32am Page 6 of 6 # 24 NOTICE OF MEETING — 7/5/2023 24. Consider and take necessary action to declare the attached list of equipment from Memorial Medical Center as Waste. (RHM) Page 21 of 25 Calhoun County, Texas Waste Declaration Request Form Department Name: Memorial Medical me Storage Units 06-09-23 Requested By: Roshanda Thomas, CEO page 1 Metro 4G LTE WIKO VOIX device Damaged Water cooler Broken 3 — Door Refrigerator Broken — Cost more to fix it than to purchase a new one. Refrigerator Broken — Cost more to fix it than to purchase a new one. 3 — Black Chair Broken 1— Red chair Damaged 4 — Cloth chairs Damaged # 25 ' NOTICE OF MEETING 7/5/2023 25. Consider and take necessary action to declare the attached list of equipment from Justice of the Peace, Precinct 1 as Waste. (RHM) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese,, Commissioner Pct 4 SECONDER: David Hall, Commissioner Pct 1 AYES:. Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 22 of 25 Calhoun County, Texas WASTE DECLARATION REQUEST FORM Department Name: Justice of the Peasce Precinct 1 Requested By: Hope Kurtz Inventory Description Serial No. Reason for Waste Delcaration Number 2 BLACK OFFICE CHAIRS BROKEN Approved by: n `• �.3 ` Date: � ,� # 26 NO1lCE 0I_ MEETING — 7/5%2023 26. Accept Monthly Report from the following County Office: i. Tax Assessor -Collector — May 2023 RESULT: APPROVED [UNANIMOUS] MOVER: Uerrr Lyssy, Commissioner Pct 2 SECONDER: ` David Hall, Commissioner Pct 1 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 23 of 25 SUMMARY TAX ASSESSOR -COLLECTORS MONTHLY REPORT MAY 2023 COLLECTIONS DISBURSEMENTS Title Certificate Fees 471 $ 6,123.00 Title Fees Paid TXDMV $ 3,768.00 Title Fees Paid County Treasurer Salary Fund $ 2,356.00 Motor Vehicle Registration Collections $ 184,959.63 Disabled Person Fees $ 76.00 Postage - $ - Global Additonal Collections $ 2.32 Paid TXDMV $ 153,107.95 Paid TXDMV SP $ 22,202.77 Paid County Treasurer $ - Paid County Treasurer Salary Fund $ 6,910.00 DMV CCARDTRNSFEE $ 2,813.91 GL Additonal Collections $ 2.32 $ 1,827.10 GLOBAL (IBC) Credit/Debit Card Fee's $ 989.13 GLOBAL Fees In Excess of Collections $ - MERCH SERVICES STATEMENT $ - Additional Postage -Vehicle Registration $ - PaidCountyTreasurer- Additional Postage $ - Motor Vehicle Sales & Use Tax Collections $ 465,081.72 Paid State Treasurer $ 465,081.72 Special Road/Bridge Fees Collected $ 26,320.00 Paid County Treasurer- RIB Fees $ 26,320.00 Texas Parks & Wildlife Collections $ 5,099.00 TPW GLOBAL CC TRANSACTION FEES $ 146.49 GLOBAL ADDITIONAL COLLECTIONS $ - Paid Texas Parks & Wildlife $ 4,589.10 Paid County Treasurer Salary Fund $ 609.90 P&W CCARDTRNSFEE $ 146.49 GLOBAL Additional Collections $ - GLOBAL (IBC) Credit/Debit Card Fee's $ 146.53 GLOBAL In Excess/Shortage of Collections $ (0.04) Boat/Motor Sales & Use Tax Collections $ 40,732.29 Paid State Treasurer $ 38,695.68 Paid County Treasurer, Salary Fund $ 2,036.61 TABC 5% CO COMMS FOR MONTH OF $ - TABC 5% CO COMMS FOR MONTH OF $ - Paid County Treasurer, Salary Fund $ - County Beer & Wine Collections $ 1,060.00 Paid County Treasurer, County Beer & Wine $ 1,007.00 Paid County Treasurer, Salary Fund $ 53.00 INTEREST EARNED ON OFFICE ACCOUNT $ 43.11 Paid County Treasurer, Nay. East $ 0.02 Paid County Treasurer, all other districts $ 43.09 INTEREST EARNED ON PARKS AND WILDLIFE ACCOUNT $ 5.10 Paid County Treasurer, Interest on P&W Acc $ 5.10 INTEREST EARNED ON REFUND ACCOUNT $ 0.05 Paid County Treasurer, Interest on Refund Acc $ 0.05 Business Pgrsonal Property - Misc. Fees Paid County Treasurer Excess Funds Paid County Treasurer Overpayments Current Tax Collections Penalty and Interest - Current Roll Discount for early payment of taxes Delinquent Tax Collections Penalty & Interest - Delinquent Roll Collections for Delinquent Tax Attorney Advance - FM & L Taxes Advance - County AdValorem Taxes Paid County Treasurer - Nev. East Paid County Treasurer - all other Districts Paid County Treasurer - Delinq Tax Atty. Fee Payment in Lieu of Taxes Paid County Treasurer - Nevig. East Paid County Treasurer -All other Districts Special Farmers Fees Collected Paid State Treasurer, Farmers Fees $ 209.18 $ 209.18 $ 1.66 $ 109,477.20 $ 15,048.55 $ 12,437.94 $ 5,948.14 $ 5,191.52 $ 1.22 $ 139,088.31 $ 112.57 $ 3,711.29 $ 5,191.62 $ 40.00 $ 40.00 Hot Check Collection Charges $ - Paid County Treasurers, Hot Check Charge $ Overage on Collection/Assessing Fees $ - Paid County Treasurer, overage refunded $ Escheats $ - Paid County Treasurer -escheats $ TOTAL COLLECTIONS $ 877,001.80 TOTAL DISBURSEMENTS $ 877,001,80 TOTAL OF ABOVE RECEIPTS PAID TO STATE AND COUNTY $ 877,001.80 KERRI B YD Tax Assessor -Collector t RICHARD MEYER County Judge # 27 NOTICE OF MEETING — 7/5/2023 27. Consider and take necessary action on any necessary budget adjustments. (RHM) RESULT: APPROVED [UNANIMOUS] MOVER: Gary Reese, Commissioner Pct 4 SECONDER: Joel Behrens, Commissioner Pct 3 AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 24 of 25 z 11 i§§ % �) a: 0K k g) §@ (� k§ m\ jd - § 12 �9 8 0 M| /§ § § § �| k§ , »_§ m� \ rcn .§% ( ® § ) ■ m =_§ m �2220 c § § 2 ASS§ it 00E it z §E(a §2 k))) k�} & ` ! ■S k _�§ �\ �s■. 8 m ■■ __§■ 0 Coco � z) « , ■_# �� �� � rm 0000 �§ '0 k\#�B k Coco § m00) ¥#BBB \ Pi 8�� ). « £f!f# « Coco §■■ m: »: ■; m: z; z; o ■: ■: o: k 0 ( N q q 2 ) § } 2 d 0 3 a m z L C o ` 3 w m o z w X a O Z A a 0 � m I a� r T E N N 0 O is A V A io �G) 3D Z 1! .Z c `m m 2 m 0 0 C 1 0 D r O 3 3 0; m m z � a m -zi m: 3: m z O z: w a€ 3: M. m e. € C m <: 3 m: -I Z : g m m 0 m : C m �E C O k m m m C n m m m n c O m 7 N 0 ' m: z O .0mi a a: m -zi � 3 E m Z' a -le c $ z€ z A a? 3: m m to: O m: z � A o T O c H A 0 0 m O 0 ti A C:D Fn r � N A �o O m eas m�� z z z ° 3 m r , O N 001 0 0 e nzz 500 O O Z 1 1 p ~ i p 555 y T n C'! 0 c m CA a IF 19 c 0 n m m m n C v )) \» 3;_ [m§ §)o 2/ \mB \■ ���■ m@t 2 �§§ §§ a§§§ kc k((am ) GG ;00 (R/ R00 m§�§ Q \\ §\)�■ §2 _t§■ ■§ CA/m 0a § \ »0 coo m § m m k k § m � k ; ■ z Z ■ ■ Z z 0= f 222§ § § _®§§ § --§■§ \\k§§ § \\\\�B§ � § § # zs NO] ICE OF MEETING — 7/5/2023 28. Approval of bills and pavroll. (RHM) APPROVED I'UNAI 'US] Pct 1 Pct 2 County Bills RESULT: APPROVED [UNANIMOUS] MOVER: David Hall, Commissioner Pct 1- SECONDER: Vern Lyssy, Commissioner Pct 2f AYES: Judge Meyer, Commissioner Hall, Lyssy, Behrens, Reese Page 25 of 25 \ a § § § ; 0 § % w LU - Z W U J V 0 w g J a O w M y „ � Q °OIMO VON �m0O1 b nl O 1� � N �Omcb m�Mb{O� O ON. New Yb�NY) fCm{Vy N n b N a mICNN '. O TONS-NGGN �i �sl�l� � 0 O la° W N � pN tOON QOPM-n NNPOm wpe Yl iO °i � W N N N P a Q NO �'m pin m PNN<CI m N rN C ° a a S gm W C LL 0. c Z O E ww E ma O', Oz z s & z 25 o JKYG4wWJmY0. s�NONa�d"`w"aNO�1�au"n2IVOCenB"°m@cgNOna¢�coNn�a °gpNN�Cn`m1 -n�Nc�rA'ymaNN^n" Ymja�cft�wNoN�0oNmem8 a6w`Na�1O' .:Q�n,al1�2JuOW;puw1w�gLDN.L.NNmg ory NN gasNancc 8Omyc� a VQwa8Ow$F�iVEma OEa�c^�&�° aFc3N+ 0ENNamy payhQKf�Fj'�' zWCzJ UJea=w�eZCSj Cs2a? Faaiac VSma pN.NnNcn NrnN�en wmLL�LwzQL. 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