2009-12-10
Regular December Term Held December 10, 2009
THE STATE OF TEXAS ~
~
COUNTY OF CALHOUN ~
BE IT REMEMBERED, that on this 10th day of December, A.D., 2009 there was begun and
holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca,
said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said
County and State, and there were present on this date the following members of the Court, to-
wit:
Michael J. Pfeifer
Roger C. Galvan
Vern Lyssy
Neil E. Fritsch
Kenneth W. Finster
Wendy Marvin
County Judge
Commissioner, Precinct 1
Commissioner, Precinct 2
Commissioner, Precinct 3
Commissioner, Precinct 4
Deputy Cou nty Clerk
Thereupon the following proceedings were had:
Commissioner Lyssy gave the Invocation and Commissioner Finster led the Pledge to the USA
Flag and Commissioner Fritsch led the Pledge to the Texas Flag.
FUEL BIDS:
The County Auditor read the following fuel bids, which were opened by Peggy Hall and Susan
Riley for the period beginning December 16, 2009 and ending January 15, 2010. After reviewing
said bids, a Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to
accept the bid submitted by Sun Coast Resources for the automated card system fuel and Diebel
Oil Co., Inc. for fuel to be delivered. Commissioners Galvan, Lyssy, Fritsch, Finster and Judge
Pfeifer all voted in favor.
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CAUtIUN COUNTY, TEXAS BID SHEEI. IIuEL-BUlI DELI1LERin ,'- ---
INVlT A liON TO BI
BIDDER DIRR OIL CO !NC
SAM OIElB.
PO BOX 71
PORT LAVACA
BID ITEM rmEi~Blli DEUVERED
. -. ~~=t
IX 71979 .
_~] 'PEIlIJDFllOM: DECEMBER 18,2009 PHlDBm: JANUARY 15,2010
MICI1AEL J PFEIFER, CALHOUN COUNTY ,JUOGE, 211 S ANN sr,
3RD Fl..OO#I, R.oOM 301, PORT LAVACA TX 11979
BIDS SHOllLD BE SU!3MiTTEO It" A SEALED ENVELOPE ftLAINLY MAFlKED: SSALED 811'- fMr:9UL.KOg"'VI'Rlip'~--.JI
JI
BIDS ARE DUE AT THE JUDGE'S OFFICE ON OR BEFORE: 10:00, THURSDA V, DECEMBER 3, 2009
sica WILL !'ll'! AWAFlDF.O AT THE CO/'AMISSIONF-RS' COllRT MEETING ON: THURSDA Y, DECEMBER 10, zoos.
"HE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THe OFFIOIAL CLOCK THA" WILL Ell: USED IN oeTERMINING THE TIM!:: tHAT A aiD 1$
REOElveD AND THE TIME THAT BIDS WILL BE OP~NEO. BIOS FlECEIVED AFTE:H THE OPENING TIME WILL se F1ETUFlNEO UNOPENED TO
BIDDeR. THe COMMISSIONERS' COURT I=lESEFlVES THe: RIGHT TO WAIVE TE;cHNICALliIES. REJECT ANY 01=1 Al.L BIOS, TO ACCE?TTHe BID
DEJ!MEl,O MOST AOV,o.NTAGEOUS TO CALHOUN COUNTY AND TO ee THE SOLE ,JUDGE iN oeTERMINING WHICH ElIDS INH.L ElF: MOST
AOVA~lTAI3EOUS TO THE COUNT\', THE: COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMI"LCYMSNT OI"PORIUNITY EMPLOYER. THFi C00N"rY
DOf;S NOT DiSC.91WlINATE ON 'THe BASIS OF RACE. COLOR, NATIONAL ORIGIN, sex. riEl.lalON, AGE OR HANDICAPPEO STATUS IN
EMPLOVMENT OR THE PROVISION OF SERVIOES,
VOIJ ARE INVITED TO SUBMIT A BID ON THE ABOve ITEM TO:
.
S!IJ 'TEM:
lm/!JJ!!...rMI!NT:
.DEuve10'
DEar/NATION
FUEL-BUL.K DELIVERED
VARIOUS
FOil COUNTY FUEL TANKS
VARIOUS
-------- -~---_...- ----- ------- -- -- --- ---- ----... -- ~---
SPECIFICATIONS; DIESEL FUEL
>>DELlVEAY must be made within 24 hours after r9cei\llng on:l.9rfrom the County Department in the quantity
ordered. If vendor cannot deliver within 24 houre or ;efl,.lliiee to deliver, the County Department will order from the next
lowest bidder.
>>PRICE Per Gallon MUST INCLUDE all fltG& and char!~e& Including all Taxes/Fees the County Ie not exempt from (for
~)(lImple: $0,20 State Excise Tax, Stat-e DellvElry/Envlronmental Fees, Federal 011 Spill Reoovery Fees and Federal
LUST Tax)
>>F'REE FROM WATER AND SUSPENDED MATTER
UN!! . UNIT PRJce~1l.7
~~ - ~.
............_ __ __ ____ _____.-.a. _ -.____ __........_. __ ___ _,... __ __ __ ~..-.t"- ----
SPEC/FfCATIONi;. REGULAR UNLEADEDGASOLlNE
>>DEUVERY must be made within 24 hours after retoetiving order from the County Department in thet ql.lantit'l'
ordered. If vendor cannot deJlver within 24 hourll or retft..I$$$ to delivel',1he County D~partmelnt will order from thl:l next
lowest bidder,
>~PAICE Per Gallon MUST INCLUDE all tees Bnd ehl'!r!3ee Including all Taxes/Fees the County Is not exempt from f,for
Ei)xample: $0.20 s.tate Excise Tax, State Dol!very/EI')vlror1mental Fees, Federal 011 Spill Recovery FeeB and Federal
LUST Tax)
>>FREE FROM WATER AND SUSPENDED MAITER AND A MINIMUM OCTANE OF 67 (AVERAGE METHom
UNIT ~NtIPB1CE/)i l D
I3ALLON ~
DATEOfBIJ:__~-3-~q fNUJwroBR~liIlJJY~
AUTIIUIlIlBl BATHRE 1IT~J2. ~S>l U-:r,h) \l . . . .. ... .. -I L
pun NAME: S-lH ~ -.. J~(3 ~ L. ,. -- IHfll~ONE MIMIERL 5~'-~ ~ ~ ~~1-
PlEASE LIST ANV EXllWIlINI1IfkIHffi#lliill_c"lIUsl
i. -. L..l....o. --a..&~~""'. _----a-
MC>Mey. . '_'~"'_'
1l&l!JJ:II' ..&..1lL ... ~
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11/23/2009 11 :03 Calhoun County Treasurer/Auditor
(fAX)361 5534614
P .002/00 5
CALHOUN COUNTY, TEXAS BID SHEET - lmEL -AUTOMATED CARD SYSTEM
INVlI A liON 10 BID
1
BIDDER
SUN COAST RESOURCES
1118 SWELLS
EDNA IX 77857
BID nEMIFUEL-AUTOMATED CARD SYSTEM , PlRlJDfROM: DECEMBER 16, 2009 PE_TO: JANUARY 15. 2010
YOU ARE INVITED TO SUBMIT A BID ON THE ABOVE ITEM TO: MICHAEL J PFEIFEFl, CALHOUN COUNTY JUDGE, 211 S ANN ST,
SFlDFLOOR, ROOMS01, PORTLAVACA TX 77979
BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE PLAINLY MARKED: SEALED SID-IFUEL-AUTOMA TED CARD SYSTEM.
BIDS ARE DUE AT THE JUDGE'S OFFICE ON OR BEFORE: 10:00 AM, THURSDA V, DECEMBER 3,2009
BIDS WILL BE AWARDe:D AT THE COMMISSIONERS' COUFlT MEETING ON: THURSDAY, DECEMIJEFl 10, 2009
THE CLOCK IN THE COUNTY JUDGE'S OFFICE IS THE OFFICIAL CLOCK THAT WILL BE USED IN DETERMINING THE TIME THAT A BID IS
RECEIVED AND THE TIME THAT BIDS WILL BE OPENED. BIDS RECEIVED AFTER THE OPENING TIME WILL 13E RJ;;TURNED UNOPENED TO
BIDDER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE TEOHNICALmES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID
DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE tHE: SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST
ADVANTAGE:OUS TO THE COUNTY. THE COUNTY OF CALHOUN, TEXAS IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COUNTY
DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR. NATIONAL ORIGIN. SEX. RELIGION, AC3E OR HANDICAPPED STATUS IN
EMPLOYMENT OR THE PROVISION OF SERVICES.
6JD ITEM:
DEPARTMENT;
DELIVERY
DESTINATION
FUEL-AUTOMATED CARD SYSTEM
VARIOUS
FOB BIDDER"S FUEL PUMP LOCATION.PORT LAVACA, TX
VARIOUS
-----------------------------------------------
SPECIFlOAT/ONS: DIESEL FUEL
>> PRICE Per Gallon MUST INCLUDE all fees and charges Including all Taxes/Fees the County Is not exempt from
(for example: $0.20 State Excise Tax, Stata Delivery/Environmental Fees, Federal 011 Spill Recovery Fees and Federal
LUST TAX)
;>>FREE FROM WATER AND SUSPENDED MATTER
UNIT
GAL.LON
UNlflRICE
Jf.~
-----------------------------------------------
SPECIFlCATlONSI REGtTLAR UNLEADED GASOLINE
>> PRICE Per Gallon MUST INCL.UDE all fees and charges Including all Taxes/Fees the County Is not exempt from
(for example: $0.20 State Excise Tax, State Delivery/Environmental Fees, Federal Oil Spill Recovery Fees and Federal
LUST TAX)
>>FREE FROM WATER AND SUSPENDED MATTER AND A MINIMUM OCTANE OF 87 (AVERAGE METHOD)
UNIT UNIT PRICE
GALLON ~ . if 'I
(BELOW TO BE OOMPLETED BY BIDDER)
DATEOFBIJ: I" -)-0 q . .
AUTHORIZED SIGNATURE TlTII: I?~j {jhU
PRIUNAME t2..0~tr:r FO:rlllL TELEPHONENUMBER:J6/-II11,. G'lU
PlEASE lIST ANY EXCEPTIONS TO THf ABIM SPfCRATIONS:
Monday, November 23. 2009
BIDDER SUN COAST RESOURCES
AWARD BIDS FOR EXCESS WINDSTORM FOR CALHOUN COUNTY AND FLEET
PROPERTY, CASUALTY AND MALPRACTICE/PROFESSIONAL LIABILITY INSURANCE
FOR CALHOUN COUNTY EMS ONLY FOR THE PERIOD JANUARY 1, 2010 THROUGH
DECEMBER 31, 2010:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to award bids
for Excess Windstorm for Calhoun County and Fleet Property, Casualty and
Malpractice/Professional Liability Insurance for Calhoun County EMS only for the period January
1, 2010 through December 31, 2010 to GSM Insurors. Commissioners Galvan, Lyssy, Fritsch,
Finster and Judge Pfeifer all voted in favor.
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REQUEST BY THE FORESTAR HARBOR MIST SUBDIVISION TO EXTEND PRELIMINARY
PLAT TIMELINE:
Passed on this Agenda Item.
PASS ORDER SETTING DAY OF WEEK, LOCATION AND ALTERNATE LOCATION OF
REGULAR TERM FOR COMMISSIONERS' COURT FOR CALENDAR YEAR 2010:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve
the Order Setting Day of Week, Location and::Alternate Location of Regular Term for
Commissioners' Court for Calendar Year 2010. Commissioners Galvan, Lyssy, Fritsch, Finster and
Judge Pfeifer all voted in favor.
ORDER SETTING DAY OF WEEK
AND LOCATION OF REGULAR TERM
FOR COMMISSIONERS' COURT
FOR 2010 CALENDAR YEAR
Motion by Commissioner Neil Fritsch, seconded by Commissioner Vern Lyssy,
and carried, that the following order be entered:
At a regular term of the Commissioners' Court in and for Calhoun County, Texas,
held in the regular meeting of said Court in the County Courthouse in Port Lavaca,
Texas, on the loth day of December 2009 with County Judge Michael J. Pfeifer presiding,
and Commissioners Roger Galvan, Vern Lyssy, Neil Fritsch and Kenneth Finster present,
and with Deputy County Clerk Wendy Marvin in attendance, there having come on for
hearing the matter of determining the day of week and location and alternate location of
the regular term of Calhoun County Commissioners' Court for the calendar and fiscal
year 2010. It was ordered that the regular term should be the second and fourth Thursday
of each month. The location of such meetings will be the Commissioners' Courtroom
located in the County Courthouse, Port Lavaca, Calhoun County, Texas. The Alternate
location shall be the Bauer Exhibit Building located at County Road 101, Port Lavaca,
Calhoun County, Texas.
IT IS SO ORDERED this 10th day of December, 2009.
COMMISSIONERS' COURT OF
CALHOUN COUNTY, TEXAS
By: (fv..,~ -
Michael . Pfl e a nty Judge
ATTEST:
ANITA FRICKE, County Clerk
BY:~~
Deput lerk
AGREEMENT FOR THE ASSESSMENT AND COLLECTION FUNCTIONS OF THE COUNTY
OF CALHOUN TO BE PERFORMED BY THE CALHOUN COUNTY APPRAISAL DISTRICT
FOR THE YEAR 2010:
A Motion was made by Commissioner Fritsch and seconded by Commissioner Lyssy to approve
the Agreement for the Assessment and Collection Functions of the County of Calhoun to be
performed by the Calhoun County Appraisal District for the Year 2010. Commissioners Lyssy,
Fritsch, Finster and Judge Pfeifer all voted in favor, Commissioner Galvan abstained from voting.
.,.
'.v
Agreement for the Assessment and
Collection Functions of the County of Calhoun
To Be Performed by the Calhoun County Appraisal District
This agreement made and entered into on this the 10th day of December,
2009 by and between the County of Calhoun (hereinafter referred to as "County")
and the Calhoun County Appraisal District (hereinafter referred to as "District") as
duly authorized by the governing body of each party to the contract.
Purpose and Authority
The parties to this agreement wish to enter into an agreement whereby the
assessment and collection of property taxes for the County of Calhoun (County)
will be performed by the Calhoun County Appraisal District (District).
The parties enter into this agreement in order to eliminate duplication of
services for the assessment and collection of taxes and to promote governmental
efficiency; and
The parties enter into this agreement pursuant to the authority granted by
section 6.23 and 6,24, Property Tax Code and Art. 4413 (32c) V.A.T.S. otherwise
known at the Interlocal Cooperation Act.
In consideration of the premises and of the terms, provisions, and mutual
promises herein contained, it is mutually agreed as follows:
Lene:th of Contract Period
This contract shall be effective January 1,2010 through December 31,2010
and upon ratification by the governing bodies each year, shall continue in full force
and effect from year to year until such time as either party hereto, by written notice
to the other, may terminate the same at the end of the contract year, such
termination to be effective only if provided to the other party on or before
September 1 of the year in which the party intends for the contract to terminate.
Name of Office
The consolidated office conducting the assessment and collection functions
(receipts, statements, and correspondence) shall be referred to as the Calhoun
County Consolidated Tax Office.
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