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2015-03-26
Regular 2015 Term THE STATE OF TEXAS § COUNTY OF CALHOUN § Held March 26, 2015 BE IT REMEMBERED, that on this 26th day of March, A.D., 2015 there was begun and holden in the Commissioners' Courtroom in the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to -wit: Michael J. Pfeifer County Judge Roger C. Galvan Commissioner, Precinct #1 Vern Lyssy Commissioner, Precinct #2 Kenneth W. Finster Commissioner, Precinct #4 Desiree Garza Deputy County Clerk Commissioner Fritsch was not present. Thereupon the following proceedings were had: Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge to the US Flag and to the Texas Flag. MINUTES OF FEBRUARY 26, 2015 MEETING: Commissioner Galvan made a motion to approve minutes of the February 26, 2015 meeting. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. Regular 2015 Term THE STATE OF TEXAS § COUNTY OF CALHOUN § Held February 26, 2015 BE IT REMEMBERED, that on this 26th day of February, A.D., 2015 there was begun and holden In the Commissioners' Courtroom In the County Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court within said County and State, and there were present on this date the following members of the Court, to -wit: Michael J. Pfeifer County Judge Roger C. Galvan Commissioner, Precinct #1 Vern Lyssy Commissioner, Precinct #2 Neil Fritsch Commissioner, Precinct #3 Kenneth W. Finster Commissioner, Precinct #4 Josie Sampson Deputy County Clerk Thereupon the following proceedings were had: Commissioner Roger Galvan gave the Invocation. Commissioner Finster led the Pledge to the US Flag and Commissioner Fritsch led the Pledge to the Texas Flag. t71�u1�7iy Jason Anglin, CEO of Memorial Medical Center reported to the Court that progress is being made on the building for the new clinic, however, progress has been slowed due to rain. Mr. Anglin stated the month of January 2015 was profitable in the amount of $13,161. He also reported all agreements with the five Cantex facilities have been signed in regard to the nursing home Upper Payment Limit program. Approval from the Department of Aging and Disability Services has been received for the Medicaid contract for each of those facilities. They are waiting for the State to notify them to do the first intergovernmental transfer for the program, which should be in the near future. Mr. Anglin stated he had spoken with the site superintendent of the new clinic project and the target date to complete the erection of the steel infrastructure is next week. After that, installation of the roof panels can begin as well as the interior framing. The annual on -site audit is scheduled for the first week in April and will take a couple of weeks. They are in the early stages of the budget process now. In February they converted the clinic over to the software for electronic medical records, which should make operations more efficient. In December the hospital was surveyed by the accreditation agency for designation as a rural health clinic and passed. They are still waiting final approval to be set up with their billing numbers and are currently working with a consultant to complete that process. Mr. Anglin stated he is currently interviewing two chief financial officer candidates and should have that position filled very soon. He has expanded his search for a family practitioner. They are installing a central monitoring station in the emergency room, which is an update. January census was about the same as December with the ER volume being up and outpatient volume down. In January the hospital received $780,000 under the delivery system incentive payment waiver program. Plans are to use this payment for the construction of the new clinic and in February those funds were transferred to the construction account. Judge Pfeifer asked if there was a tentative completion date for the new clinic. Mr. Anglin stated the initial completion date was August 15, but construction is 33 days behind schedule, so tentative completion date is late September. Mr. Anglin stated he anticipates completion sometime in October. Memorial Medical Center - Port Lavaca, Texas CEO Report February 18, 2015 Financial Results: In January we had a Net Income of $13,161. NH UPL program We have completed the agreements with five Cantex facilities for the NH UPL program and the various associated paperwork needed for the program including Change of Ownership (CHOW) documents, Texas Health and Human Services Commission (HHSC) IGT responsibility agreement. At this juncture we are waiting on Department of Aging and Disability Services (DADS) to approve and sign the Medicaid contracts. We anticipate approval with a February V effective date for the program. I anticipate completing our first IGT in mid -March. Next on to the fun of setting up all of the accounting for the program) New Clinic Project Project moving along. I plan on scheduling a construction committee meeting next week or following week depending on availability of committee. Audit Setting up call with accounting firm next week to start process. Budget I have developed a calendar for the 2016 budget process and I have sent out capital budgeting forms to the department managers. I'm planning on developing the operating budget in April and in May. Clinic EMIR At the beginning of February we converted over to EMD software for our clinic EMR. We are pleased with the new software. Overall it is much more efficient for the providers and the staff. It will be an asset in process improvement and serving our patients. With any system conversion, it takes time for the full conversion to occur. We will continue to use the old system for "accounting" until we have our new RHC billing numbers. RHC Setup & Billing Back in December our clinic passed the survey for RHC certification. Unfortunately, lots more steps for setup for billing and for cost reporting. With this being a tedious complicated process, we have engage the services of company experienced in Clinic Certification, Midwest Health Care to guide and help us complete the various steps in the process. Currently, we are holding weekly calls as we work on the process. Unfortunately, things can't be simple. After you are surveyed, there are multiple governmental agencies that have to do their processing before billing numbers are issued. We also have to file reports with the Medicare intermediately to establish our initial payment rates. We are working on these reports now. Once billing numbers are issued, then we can file these reports. Staffing Anxiously awaiting receipt of candidate information from John G Self Executive Search for our CFO position. I anticipate receiving information on two candidates shortly and plan on conducting interviews in March. Physician Recruitment Activity We have had a couple of phone conferences with family practice candidates. We have a candidate scheduled for a site visit next Friday. We will be contacting board members to assist in the recruiting process. Information on Board Items: 1. Presentation of Certificates/Recognitions —We have multiple employees that we want to recognize for their hard work at MMC. 2. Safety/Security enhancements- In assessing our operations our safety committee recommends enclosing the emergency room reception and switchboard desk areas with "safety" glass. 3. Agreement with Thompson & Knight, LLP for Legal Services in Conjunction with HRA Agreement Please see attached memo in packet regarding agreement. 4. Lease/Purchase of Emergency Room Central Monitoring System — We have an urgent need to replace our monitoring equipment in the ER. Please find the attached system proposals. We are looking at replacing the equipment thru a no interest 12 month lease to purchase with a dollar buyout at the end of one year. 5. We have closed sessions for (1) Quality report (2) Legal (3) for potential discussion of a possible new service. - 6. Discussion consider and take necessary action with regards to the Delegation of Authority to negotiate Anesthesia contracts to CEO. JasoqAngI CEO Memorial Medical Center Memorial Medical Center Financial Report For the Month of: January 2015 Overview: The hospital's bottom line for January was a profit of $13,161. January's month was driven by: ® Census was about the same while ER volume was up and Outpatient volume was down. ® Surgery volume was up to 94 cases in January compared to 85 in December. ® Outpatient visits where down 11.2%. ® ER visits were up to 951 visits in January compared to 849 in December. ® ER Private Pay as a percentage of ER revenue was up in January to 22.4% compared to 19.5% in December - Total ER Private Pay for January $436,304. Statistics: Overall volume was up for Inpatient Admissions, and the total patient days were higher than December. The revenue for ER was higher in December. The revenue was down for Outpatient. Average daily census was up .4% to 14.90 from 14.84 in December. ER volume was up 12% with 951 visits, in comparison to December's 849. Hospital outpatient visits were down 11.2% with 1,729 visits. Radiology Procedures decreased to 1,327 in January from December's 1,437, a decrease of 110 procedures or 7.6%. The total of laboratory procedures increased for January to 28,851 compared to December's 27,974, an increase of 3.1%. The number of babies born at Memorial Medical Center in January was 11 up from 6 in December. Balance Sheet Highlights: Bank Accounts Overall cash decreased from $4,865,027 to $4,405,037. Cash funds consist of $2,406,556 in operating cash, $168,509 in Private Waiver 1115 Clearing Account, $1,329,972 in MMC Clinic Construction and $500,000 in CD investments. This provides total cash on hand of 73.39 days of cash on hand. Excluding the Private Waiver 1115 Clearing Account funds and the MMC Clinic Construction, the day's cash on hand equals 48.42 days Accounts Receivable A/R aggregated $9,189,912, which increased from the prior month by $241,623. Gross revenue tied up in accounts receivable increased from 49.8 to 50.9 days. Net accounts receivable was $2,502,688, which is less than the prior month by $405,035. Net accounts receivable days increased from 38.5 days to 41.3 days. Accounts Receivable —Other The total in this account is $1,668,868 most of this consists of the DSRIP component of the Waiver program and the Uncompensated Care program in the amount of $1,631,286. The remaining balance is due to both Indigent funds and a few small balances of miscellaneous accounts. Receivable Est. 3rd Party PaVer Settlements Our books reflect a net due from third party payers of $18,191 for 2015, which is an estimated amount due from Medicare for 2015. This is based on our monthly mini -cost report. LIABILITIES Accounts Payable The hospital owed $520,254 to vendors for open accounts payable at the end of the month. This is a decrease from the prior month by $98,376. Accrued Expenses Our books reflect accruals for payroll taxes and amounts due employees for benefit hours. These items total $855,175. Accrue expenses were down $265,605 from the prior month. The large decrease results from timing of payrolls with three payrolls falling in January. Accrued Intergovernmental Transfers Our books reflect accruals of $645,125 for UCC payments and Waiver Projects and to support the Private Uncompensated Care program. Accrued Payable — Est 3`d Party Payor —Our books reflect $608,112, which is an estimated amount due to Medicare for 2014 - $607,952. This is based on our monthly mini -cost report and BKD's interim cost report for 2014. The remaining balance of $160 is due to other than Medicare. Notes PaVable The hospital has a note payable to Calhoun County for $500,000. This amount was borrowed in 2011 to purchase CT, Nuclear Medicine, and other equipment under operating leases. Leases PaVable The hospital has $570,814 in outstanding capital leases classified $198,257 as current and $372,557 longterm debt. Current Ratio The ratio between our current assets and current liabilities was 2.9. For Critical Access Hospitals the benchmark target is 2.3. Income Statement: Gross patient revenue showed an increase of $143,124 from December 2014. Our total revenue was $5,703,860. Revenue Deductions were at 67.7% compared to 65.4% for last year. The Emergency Department Private Pay charges were 22.4%, or $436,304 of the total ER Charges. Total expenses were higher than December by $55,791. This was driven by: ® Payroll cost were up by $9,150 ® Benefits and PR Taxes cost were down by $18,354 ® Professional Fees were down by $25,035 ® Purchased Services were up by $16,255 ® Supplies were up $29,580, 13.3%of Operating Revenue ® Insurance was up by $6,670 ® Utilities were down by $644 ® Other Expenses were up by $66,874 ® Depreciation was down by $28,703 Memorial Medical center Accounts Receivable Hospital An Only )an-15' Aging 1 0-30 1 31-60 1 61-90 1 91-120 1 121-150 1 IM-180 1 181-365 1 Tutal Grass I % Ova 120 Days % Over 90 Dapa Total Feb-14 4,154,944 1,924,441 1,264,744 1.077,415 546,042 318,746 881,547 10,167,879 12.2% 22.8% Mar-14 3,856,422 1,669,853 1,325,909 586,314 294,165 334,484 852,859 9,920,006 16.6% 23.2% Apr-14 4,096,187 1,726,119 1,102,525 726,306 410,228 207,989 890,976 9,160,378 16.5% 24.4% May-14 4,128,001 1,917,931 1,242,596 846,267 689,093 340,050 995,411 10,149,349 19.8% 282% Jun-14 4,413,610 1,830,486 1,493,096 922,851 440,826 400,953 919,768 10,321,590 12.1% 25.09. Jul-14 3,851,602 1,903,191 1,397,299 976,109 422,944 220,639 1,037,530 9,809,313 12.1% 22.1% Aug-14 3,762,257 1,655,095 1,259,442 672,653 521,105 219,938 870,940 8,961,430 18.0% 25.5% Sep-14 4,318,233 1,559,467 1,091,042 591,725 353,120 367,323 834,550 9,115,465 17.1% 23.6% Oct-14 4,209,213 1,776,814 1,197,644 514,857 318,383 221,896 970,350 9,209,156 16.4% 22.0% Nov-14 4,157,789 1,699,222 1,192,857 794,431 401,470 202,057 1,115,010 9,762,835 12.6% 25.7% Dec-14 3,687,451 1,652,826 1,263,049 660,955 355,926 184,378 946,841 8,761,426 17.0% 24.5% lan-15 4,275,625 1,367,704 1,063,287 620,552 369,230 217,191 1,053,80 8,967,452 18.3% 25.2% Aferienre Feb-14 1,814,259 327,432 136,171 53,452 18,861 12,614 42,629 2,410,423 3.3% 5.5% Mar-14 1,662,998 229,723 159,734 106,544 28,002 14,995 42,123 2,244,119 3.8% 8.5% Ap,24 1,766,935 301,289 165,905 120,389 64,309 24,302 57,130 2,500,263 5.8% 1(16% May-14 1,839,296 352,421 162,330 67,413 104,651 33,659 50,054 2,609,824 7.2% 9.8% Jun-14 1,962,250 450,445 241,237 115,389 61,530 91,020 55,590 2,977,961 2.0% 10.9% Jul-14 1,480,178 476,203 260,241 249,734 70,869 44,413 94,122 2,676,259 2.8% 17.2% Aug-14 1,578,916 289,160 241,151 72,454 67,186 32,723 125,203 2,411,843 9.5% 12.5% Sep-14 1,866,407 372,097 147,475 129,956 32,230 35,260 98,242 2,692,172 6.2% 11.0% Oct-14 1,815,331 441,511 238,441 88,396 41,412 13,014 100,080 2,738,191 5.6% 8.9% Nay-14 1,943,820 298,941 117,955 95,770 58,161 11,406 96,969 2,603,023 6.4% 9.7% Dec-14 1,514,858 317,405 99,208 44,590 33,105 5,246 21,490 2,085,902 5.3% 7.4% Jan-15 1,907,475 240,965 116,907 37,301 26,555 32,343 68,659 2,425,205 5.3% 6.6% Feb-14 502,824 203,167 59,051 62,803 89,395 77,039 32,111 1,026,380 19.3% 25.5% Mar-14 437,602 140,382 20,425 45,588 30,592 69,691 24,125 868,410 20.1% 25.3% Apr-14 405,788 127,980 56,142 28,865 30,613 6,983 58,664 715,036 13.5% 12.5% May-14 409,280 115,190 56,845 30,192 22,524 1,103 62,099 702,278 12.9% 12.2% 1un-14 455,109 82,182 47,258 12,321 19,091 20,351 25,214 661,581 9.8% 11.6% Jul-14 527,222 73,741 41,535 12,594 2,146 552 38,623 702,018 6.6% 8.4% Aug-14 533,632 139,297 40,613 16,783 10,420 2,385 39,495 782,665 6.2% 8.8% Sep-14 508,446 48,593 83,609 38,020 11,052 9,163 - 698,937 2.9% 8.3% Oct-14 469,795 157,268 29,207 22,412 15,160 11,R33 5,231 711,906 4.6% 7.7% Nov-14 476,662 163,655 94,369 19,941 9,035 8,424 12,535 789,622 4.4% 2.0% Dec-14 535,717 179,765 123,291 23,056 13,O78 9,369 8,416 941,694 3.2% 10.9% Jan-15 500,040 124,916 22,062 38,218 50,168 2,976 30,145 818,429 10.2% 14.8% BCBS Fab-14 572,505 153,838 73,302 32,171 12,874 11,255 3,991 864,947 3.3% 2.5% Mar-14 554,222 243,439 82,229 33,046 15,859 14,030 19,057 967,482 5.1% 8.5% Ap,14 526,498 106,862 46,048 26,420 12,928 10,142 9,225 743,123 5.0% 8.6% May-14 484,606 90,296 52,341 19,221 16,212 7,569 8,546 679,790 4.8% 2.7% Jun-14 675,265 29,489 41,821 28,091 990 11,223 2,010 843,879 2.3% 5.6% )u1-14 555,195 131,470 28,559 29,425 6,032 2,023 9,787 762,490 2.3% 6.2% Aug-14 515,328 116,814 92,569 22,816 4,455 3,139 13,046 768,166 2.2% 5.2% Sep-14 468,133 28,207 18,417 25,564 10,253 4,501 13,195 618,170 4.5% 8.2% Oct-14 414,059 89,986 37,e23 25,390 39,760 2,290 8,835 622,693 9.1% 13.1% Nov-14 386,014 96,688 36,428 5,256 18,612 33,396 18,185 595,080 11.8% 12.8% Da,14 349,012 53,851 8,211 29,573 8,889 18,429 12,913 480,878 8.4% 14.5% JandS 364,869 20,937 20,047 7,224 30,588 10,160 6,460 510,785 9.2% 10.8% Commercial Feb-14 666,807 348,452 213,251 105,514 59,286 44,450 51,220 1,489,480 10A% 12.5% Mar-14 624,394 351,451 167,843 109,119 45,650 52,191 26,346 1,431,994 12.5% 20.1% Apr-14 746,645 375,265 137,998 56,690 65,922 33,805 115,032 1,531,411 14.0% 12.7% May-14 267,338 384,267 143,725 89,932 38,825 60,583 129,422 1,614,092 14.2% 19.2% Jun-14 745,295 331,587 98,370 25,039 44,442 40,352 157,602 1,492,597 16.2% 21.3% Jul-14 729,168 301,413 119,831 55,522 49,471 23,099 167,662 1,496,167 16.1% 19.8%. Aug-14 674,759 323,068 93,886 116,932 46,519 19,144 30,222 1,304,530 7.4% 16.3% Sep-14 729,675 318,600 101,421 30,990 65,262 9,954 24,913 1,281,315 2.9% 10.3% Oct-14 751,329 300,266 174,996 62,743 24,611 44,021 28,049 1,386,015 2.0% 11.5% Nov-14 837,730 422,142 126,290 98,081 57,341 5,931 69,126 1,671,642 2.9% 13.8% Oec-14 695,638 439,089 252,058 62,031 56,483 51,114 22,886 1,589,299 8.5% 12.2% Jan-15 815,661 302,972 218,694 197,361 41,225 57,559 24,038 1,657,509 2.4% 19.3% Private Pay Fe1,44 599,549 891,552 782,969 818,464 365,636 168,389 751,096 4,376,654 29.4% 43.1% Mar,14 576,651 904,858 840,628 292,017 174,062 178,577 641,208 3,408,001 29.2% 37.2% Apr-14 650,321 814,723 696,431 493,941 231,403 132,752 650,923 3,670,495 22.2% 41.1% May-14 627,481 975,257 827,355 639,504 501,331 237,137 235,300 4,543,365 32.4% 46.5% Jun-14 575,791 986,778 1,063,910 591,971 314,223 238,002 674,347 4,345,572 28.2% 41.9% Jul-14 509,289 919,864 947,137 628,835 289,427 150,547 722,285 4,172,380 28.0% 43.0% Aug-14 459,622 786,756 791,223 443,668 392,475 157,498 662,984 3,694,226 32.8% 44.8% Sep-14 245,573 742,070 740,124 367,145 233,818 308,445 697,695 3,834,871 32.3% 41.9% Oct-14 758,699 788,783 716,622 315,916 197,434 145,237 827,656 3,750,351 31.2% 39.6% Nov-14 513,562 872,796 817,815 584,882 258,320 142,900 913,195 4,103,469 32.0% 46.3% Dec-14 592,226 62,3D 780,280 446,705 244,370 101,220 826,135 3,663,653 32.0% 44.2% § \ ) !.«i,2 . . 4:! i . } . (' 8 8 []§ > -� r;l -�- °� / Memorial Medical Center Income Statement Forthe Month Ended January 31, 2015 Current Period Revenue Fiscal Year To Date Actual This Budget This Month Month Last Year Actual YTD Budget YTD Last Year YTD $1,440,493 $1,266,696 $1,161,154 Inpatient Revenues $1,440,493 $1,266,696 $1,161,154 $2,317,274 $3,766,364 $1,834,440 Outpatient Revenues $2,317,274 $3,766,364 $1,834,440 $1,946,092 $18,326 $1,478,179 ER Revenues $1,946,092 $18,326 $1,478,179 $5,703,859 $5,051,386 $4,473.773 Total Patient Revenue $5,703.859 $5,051,386 $4,473,773 Revenue Deductions $3,226,015 $2,416,279 $2,688,462 Contractuals $3,226,015 $2,416,279 $2,688,462 $150,135 $85,022 $69,328 Charity $150,135 $85,022 $69,328 $47,549 $58,855 $21,960 Indigent Care $47,549 $58,855 $21,960 -$155,793 -$214,536 -$130,878 DSHIWaiver -$155,793 -$214,536 -$130,878 $594,634 $679,068 $65,990 Bad Debt $594,634 $679,068 $65,990 $3,862,540 $3,024,688 $2,714,862 Total Revenue Deductions $3,862,540 $3,024,688 $2,714,862 $1,841,319 $2,026,698 $1,758,911 Net Patient Revenue $1,841,319 $2,026,698 $1,758,911 $49,711 $91,778 $36,097 Other Operating Revenue $49,711 $91,778 $35,097 $1,891,030 $2,118,476 $1,794,008 Total Operating Revenue $1,891,030 $2,118,476 $1.794,008 Current Period Actual This Budget This Month Month Last Year $761,624 $839,985 $687,594 $266,933 $240,328 $224.873 $283,123 $454,233 $229,406 $159,736 $146,189 $130.499 $251,225 $243,581 $206,544 $7,829 $4,390 $5,252 $40,724 $42,238 $38,273 $81,417 $76,587 $71,483 Operating Expenses Salaries & Wages Employee Benefits & PR Taxes Professional Fees Purchased Services Supplies Insurance Utilities Depreciation Fiscal Year To Date Actual YTD Budget YTD Last Year YTD $761,524 $839,985 $687.594 $266,933 $240,328 $224,873 $283,123 $454,233 $229.406 $159,736 $146,189 $130,499 $251,225 $243,581 $206.544 $7,829 $4,390 $5,252 $40,724 $42,238 $38,273 $81,417 $76,587 $71,483 $1,942,111 $2,162,201 $1,651,161 Total Expenses $1.942,111 $2,162,201 $1,651,161 -$51,081-$43,724 $142,847 Net Operating Income/(Loss) 451,081-$43,724 $142,847 Non Operating Income / (Exp) -$4 $518 $0 Investment Income -$4 $518 $0 -$2,852 -$2,083 -$938 Interest Expense -$2,852 42,083 -$938 $0 $2;842 $100 Contributions and Grants $0 $2,842 $100 -$156,560 -$279,367 -$170,000 IGT Expense -$156,560 -$279,367 -$170,000 $223,658 $363,481 $135,597 Service Contribution by SOH $223,658 $363,481 $135,597 $64,242 $85,391 -$35,241 Total Non -Operating Revenue $64,242 $85,391 -$35,241 $13,161 $41,667 $107.606 Total Net Income / (Loss) $13,161 $41,667 $107,606 -2- MEMORIAL MEDICAL CENTER PATIENT ACCOUNTS RECEIVABLE JANUARY 2015 AGED TRIAL BALANCE: CURRENT FINANCIAL CLASS SOURCE: ATB BY FINANCIAL CLASS FINANCIAL CLASS < 30 31 > 60 61 > 90 91 > 120 > 121 TOTAL $ 1,922.079 248,620 120,746 38,251 129,959 2,459,655 MEDICARE 78.1% 10.1% 4.9% 1.6% 5.3% 26.7% $ 533,881 127,397 76,644 42,324 94,497 874,743 MEDICAID 61.0% 14.6% 8.8% 4.8% 10.8% 9.5% $ 382,874 73,050 23,152 12,152 53,026 544,254 BCBS % 70.4% 13.4% 4.3% 2.2% 9.7% 5.9% $ 835,037 307,899 223,145 201,547 129,843 1,697,471 COMMERCIAL % 49.2% 18.1% 13.2% 11.9% 7.7% 18.5% $ 702,981 651,361 639,058 345,630 1,281,869 3,620,898 PRIVATE % 19.4% 18.0% 17.7%1 9.6% 35.4% 39.4% $ 4,376,851 1,408,327 1,082,745 639,904 1,689,193 9,197,020 TOTAL % 47.6% 15.3% 11.8% 7.0% 18.4% 100.0% NOTE -- Amounts and percentages may sum to '+' or '-' 1 and 1% of the total or 100%, respectively, of their particular category due to rounding. AVERAGE DAYS IN PATIENT ACCOUNTS RECEIVABLE: GROSS DECEMBER JANUARY PLIHI? JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER #DIV/01 I #DIV/01 ( #DIV/0! #DIV/0! #DIV/0! I #DIV/01 AGED TRIAL BALANCE: ORIGINAL FINANCIAL CLASS SOURCE: ATB BY FINANCIAL CLASS FINANCIAL CLASS < 30 31 > 60 61 > 90 91 > 120 > 121 TOTAL $ 2,008,514 414,771 239,649 136,921 378,111 3,177,965 MEDICARE % 63.2% 13.1% 7.5% 4.3% 11.9% 34.6% $ 558,076 127,840 107,885 44,919 140,710 979,430 MEDICAID % 57.0% 13.1% 11.0% 4.6% 14.4% 10.7% $ 463,186 143,128 103,986 73,513 301,508 1,085,321 BCBS % 42.7% 13.2% 9.6% 6.8% 27.8% 11.8% $ 830,378 354,094 313,678 273,617 375,174 2,146,942 COMMERCIAL 38.7% 16.5% 14.6% 12.7% 17.5%1 23.3% $ 516,696 368,494 317,547 110,934 493,691 1,807,362 PRIVATE % 28.6% 20.4% 17.6%1 6.1% 27.3% 19.7% $ 4,376,851 1,408,327 1,082,745 639.904 1,689,193 9,197,020 TOTAL 47.6% 15.3% 11.8% 7.0% 18.4% 100.0% NOTE -- Amounts and percentages may sum to'+' or'-' 1 and 1% of the total or 100%, respectively, of their particular category due to rounding. -3- MEMORIAL MEDICAL CENTER CAPITAL ACQUISITIONS FOR PERIOD ENDED 1/31/16 MONTHI DESCRIPTION BUILDING EQUIPMENT TOTAL 01/15 CLINIC - CIP - K&T CONSTRUCTION FEE 66,128 - 66,128 PROFESSIONAL SERVICES - ENGINEERING SERVICES 3,328 - 3,328 PROFESSIONAL SERVICES - ENGINEERING SERVICES 489 - 489 CLINIC - CIP - ACI PROFESSIONAL FEE 4,566 - 4,566 HOSPIRA WORLDWIDE - INFUSION PUMPS, 2 PUMPS - 6,416 6,416 RECONDO INTERFACE 4,500 4,500 JANUARY 2015 - COMPUTER PURCHASES - 5,180 5,180 SUB TOTAL JANUARY 74,510 16,096 90,606 TOTAL $ 74,510 $ 16,096 $ 90,606 Q'� ( ° ( §)§ §;.§ ); §\)(2 _ azo o -_§ / §§`t: ]!!\ : )) { \ :r§)§ § § j (§§§§ ! §§ \ ] 7 !!!!!l::E E § -5- ❑ m N W m VI O Ol N N O OI �-i n d N m OJ N OJ OJ N Vl n M M M O Vt d OJ O m b N n t0 l0 lO N Ol M N �-1 n m N N N Ol VI O rl n Ol T M N W M N N vt 'i N W W Vl m O\ r1 N O 01 rl n C rl ut W rf W O] N v) n m m m O vl a M O m tD N n lD l0 V1 O Al N •i n W N VI N 01 M O �-1 n Ol Ot m N M O M M N a m O N N N n lD � rl O fV a M m N n O1 a OJ M rl ti m N l O W O N N al V d al t0 n M t0 Ot N Vl d O n O M N O li n lO N m O m d W N O l0 n M M w O N d OJ a d d w n M ti N O lO O M m n N ti m d Ol M W m N N 1 N O N d a m N m N a m n N N rl d N O �-I ri .4 M O lj N ei ei N N --- EN l0 m N m a W W d m lO N tO N O Vl lD N 10 m OJ O m Vl W V VI N l0 d O Ol M l0 N O m C OO N vl ei N N W O N j ri ri N Z fi l0 Ol m W V Vl l0 W l0 n Ol Ol a a ✓1 l0 d a l0 Ol d ti N N ei n V O W O n M M y O n m O lO W d M OJ m ei lO m O N W rl rl Ol n n n W N N N tD t0 l0 N IV rtl O N ✓1 N W d N �-1 W �-1 N �-1 '1 10 rl l0 m O N rl N ei W d o uei „i rl � ri N 0 OJ n N n O m m V m a N V l0 m a O W N a lO M n l0 O Ol d �-1 a M n O Vl N N Ol O d M ei Ol Ol w a N rl m n �-I N N m O W 1n W d m l0 N a Ol a �y y ri rl fl m m pl ei W d .i m n N N �i V W N �i el N N N vl O a Ol d„1 Vl NZ l0 l0 V n Ol M m M M m l0 lD O d tO N vl 'i tO O N n n Ol l0 O m W W O m m N W m VI n W n b N N �-1 N N CO M O ri n O a rl M d O O fi m M M O N W M m ri rl N W pl ei �-1 .Oi N Q r m OJ N M O d n a N m N Ol W N OJ m M �-1 N m d Ol a l0 m M l0 ei Ol a l0 Ol CO M Vl N �-1 (O Ol Vl N W W N VI O lD Vl 'r1 N W M 01 n n lO N N �-1 I N tD a N m pj �y N N N l0 O N Ol a rl Ol n ti N m n M ri Ol .ti n W O] O m m N •i N 7 N O lO O n O n 'i O m O N Ol d M n N m m c0 m m W rl ei l0 O m n � m M y N N N " ON U C N N a O O N M m M N Ol V m~ N e1 Vl m O m m L = rl ri N n U F O U b c{ M l0 w N lO O N l0 M N m M W m m O N m O d �i m M N O M n Vl m r1 m cC O' O m m V a O m V O a C O] m Ol O vl N N Ol O ut N m I m N a' N l0 N rl l0 n n =� N m� a 'I O 1V a f�l n Ol a m M fl N rl Vl rf O m rl m N O O 7 � ti e1 N N E w o w to ry m o n o m o 0 0 0 o m w m m ry m io m w w d ry n a ry w m m d vl o w o w 0 m a vl n N N V m a o a m a o ri fi m m �O N w d w 'i r1 ri N W O 6 rl ei N N Q N N m O l0 d w a N lO N 10 V m N n •-I N rl w ei w O N l0 mmo t� n n „ 1, ul .`+ n o.-�.ywm m.+.+�n r�nm n.-�.i o wn w0 l0 Ol w ei rl l0 �-1 V �-I d O w Ol n d N - Ol N h ;1 m m m w w l0 O l0 O n Ol n rl T I� N ti N N n Ol Ol a O a-1 Vl w w n N n Ol M m l0 N M N a M l-I N n V l0 wl n m N w 'i ei m O N rl N LL ul 1p d N n OI O ei O �-1 O l0 rl d m Ol N w w v1 Ol lD vl l0 O m n Ol O Ifl N vl n m IQ ll� M f4 O N N w d O n rl V N O N n d Ol m N VI N m 'i M' G N a O N O N m m l0 N w d a 'i N 7 N 1-0c ?VmqQcu m oy^ Ew ov m aoU m mo❑a¢ E m m _ c_ EW .am am0 0 H v o E'^ " o o z 3 o w m z1 w w a o a Memorial Medical Center YTD YTD YTD 1131/2015 Statistical Comparison 01/31/13 01131/14 01131115 OVER (UNDER) % OF (1 month) _ (1 month) (1 month) 113112014 CHANGE Total Admissions 117 105 125 20 19.0% _ ERAdmissions 59 56 71 15 26.8% _ Total Patient Days 581 424 _ 462 38 9.0% AVERAGE DAILY CENSUS Medical/Surgical/ICU 15.68 10.52 11.68_ 1.16 11.0% Obstectrics _ 1.03 0.77 0.68 (0.10) -12.5% Swing Bed 2.03 2.39 2.55 0.16 6.8% _ TOTAL AVG DAILY CENSUS 18.74 13.68 14.90 1.23 9.0% _ TOTAL AVG LOS-Acute care 4.80 3.61 3.33 (0.28) -7.7% Observation -Patients 16 30 29 (1) _-3.3% Newborns -Births 12 11 11 0 0.0% MM Clinic Visits 0 667 872 205 N/A Women Clinic Visits _ 0 0 180_ 180 N/A Outpatient Visits _ 1,306 1,501 1,729 228 15.2% _ Emergency Room Visits 1,008 816 951 135 16.5% Specialty Clinic Visits 399 450 427 (23) _-5.1% Total Surgery &Endoscopy_ 39 86 94 _-_ 8 9.391 _ Total Laboratory Procedures 24,016 22,441 28,851 6,410 28.6% Radiology Procedures 807 704 805 _ (30) _ -39.5% _ Bone Density 12 3 _ 8 5 166.7% Nuclear Medicine 17 19 11 (8) -42.1% Ultrasound 160 142 178 36 25.4% CT Scans-- 191 208 __ 198 (10) -4.8% MRI -- 91 78 92 14 17.9% Mammograms - 0 45 _ 35 (10) -22.2% Total Radiology Procedures 1,278 1,199 1,327 128 10.7% Respiratory Therapy IP Procedures 1,752 1,236 1,083 (93) -10.7% Stress Test 2 5 3 (2) -40.0% _ EKG Exams _ 246_ 256 333 77 30.1% _ EEG Exams 1 0 0 0 HDIV/01 Sleep Studies 0 _ 0 _ 5 5 N/A _ Total Respiratory 2,001 1,497 1,424 (73) -4.9% Physical Therapy 1,859 2,348 2,038 (310) -13.2% _Total Pharmacy Total 15,912 8,963 14,220 5,257 58.7% Dietary Total 10,117 _ 11,293 1,176 11.6% Pounds of Linen _7,700 0 0 23,676 23,676 N/A -7- \ • 0 \}([( _ ! `#]j7!#;«4;; ` ` \\\\\\\\\G \\\\(((}\}\\\\}\ (\ � Payer Mix Memorial Medical Center As of January 31, 2015 Memorial Medical Center Payer Mix As of January 31, 2015 50.0 450 400 35.0 M dicare 30.0 mM dioald 25.0 I Hby Cross aC mmerc al 200 3 Private 150 i Other 0.0 bo 100 tiz�REM-]� ����� Feb March April May June July Aug Sept Oct Nov Dec Jan 45.4 45.0 422 416 909 39.9 D� 160 I ti ems- -r qt I � �ir•• 18.�. 1Z3 t S6� 16041 t 151 � 1A48 ' ��3�-! 1 i -£�� 7Z9 3% 8� 3z 19 4 r' 0 Z{^' 22 120 12.2 i r l �1 2� I ll89 2 26 t I'>i 16 E 1 05 a110 0 7 1 s ^7 �1 9 �09 -r i � •r"'-'. �I.1 ��C_�J�w t., r�`�Yn t_I. Feb March April May June July Aug Sept Oct Nov Dec Jan Medicare 43.4 43.1 45.4 40.9 39.9 38.1 42.2 41.6 43.8 45.0 43.5 42.8 Medicaid 12.7 11.4 10.4 10.8 11.0 13.5 13.3 12.4 11.5 11.6 13.3 12.6 Blue Cross 17.6 18.9 17.5 17.3 22.6 19.5 18.1 16.0 15.1 14.7 17.3 16M Commercial 9.7 10.5 11.0 11.7 9.4 12.1 11.9 12.0 12.4 14.8 13.0 14.2 Private 13.4 12.0 12.2 15.6 12.9 12.8 11.9 14.7 13.8 9.9 10.9 12.2 Other 3.2 4.1 3.5 3.7 4.2 4M 2.6 3.3 3.4 4.0 2.0 2.2 Feb March April May June July Aug Sept Oct Nov Dec Jan Medicare 43.4 43.1 45.4 40.9 39.9 38.1 42.2 41.6 43.8 45.0 43.5 42.8 Medicaid 12.7 11.4 10.4 10.8 11.0 13.5 13.3 12.4 11.5 11.6 13.3 12.6 Blue Cross 17.6 18.9 17.5 17.3 22.6 19.5 18.1 16.0 15.1 14.7 17.3 16M Commercial 9.7 10.5 11.0 11.7 9.4 12.1 11.9 12.0 12.4 14.8 13.0 14.2 Private 13.4 12.0 12.2 15.6 12.9 12.8 11.9 14.7 13.8 9.9 10.9 12.2 Other 3.2 4.1 3.5 3.7 4.2 4M 2.6 3.3 3.4 4.0 2.0 2.2 Physician Revenue Trend Memorial Medical Center As of January 2015 January 2015 2015 YTD PRIOR YEAR TD Memorial Medical Center Clinic 011005 William Crowley $ 450,066 $ 450,066 $ 381,024 009293 Serina Danielson $ 227,599 $ 227,599 $ - 041743 Angela Dobbins $ 35,595 $ 35,595 $ - 009292 Charles Fillingane $ 223,618 $ 223,618 $ 100,015 $ 936,879 $ 936,879 $ 481,039 17% 17% 10% Port Lavaca Clinic 013000 Don Paul Bunnell $ 530,946 $ 530,946 $ 426,639 050001 John Wright $ 415,659 $ 415,659 $ 364,844 019000 Ric Arroyo -Diaz $ 337,089 $ 337,089 $ 304,408 013001 Leigh Anne Falcon $ 153,318 $ 153,318 $ 153,994 008800 Nirtas Kw! Timu $ 151,091 $ 151,091 $ 109,081 001500 Jewel Lincoln $ 97,431 $ 97,431 $ 111,397 320001 Sharma Odonnell $ 31,740 $ 31,740 $ 18,269 012000 Jeannine Griffin $ 44,342 $ 44,342 $ 22,887 700003 Bludua/Bunnell $ - $ - $ 1,890 610000 Craig Shaffer $ - $ - $ - $ 1,761,616 $ 1,761,616 $ 1,513,410 32% 32% 32% Specialty Clinic 022000 Peter Rojas $ 96,685 $ 96,685 $ 136,057 012100 Donald Breech $ 62,885 $ 62,885 $ 71,909 000404 Ayo Adu $ 80,270 $ 80,270 $ 64,791 070002 Richard Steinberg $ 9,048 $ 9,048 $ 17,932 525225 Azhar Malik MD $ 6,504 $ 6,504 $ 15,653 900026 Benjamin Wilson $ - $ - $ - 900000 Dakshesh Parikh $ 3,423 $ 3,423 $ 570 057006 A Qadri $ - $ - $ $ 258,815 $ 258,815 1 $ 306,912 5% 5% 69 -10- Physician Revenue Trend Memorial Medical Center As of January 2015 January 2015 2015 YTD PRIOR YEAR TD Coastal Medical Clinic 011000 Tim McFarland $ 50,650 $ 50,650 $ 75,005 903700 Siver McFarland $ - $ - $ - 000806 William McFarland $ 23,309 $ 23,309 $ - $ 73,959 $ 73,959 $ 75,005 1% 1% 2% Independent 006000 M S Lin $ 164,988 $ 164,988 $ 108,607 004000 G A Williams $ 17,030 $ 17,030 $ 91,030 310001 Michelle Cummins $ 26,459 $ 26,459 $ 57,936 330000 Nhi Le MD $ 2,537 $ 2,537 $ 15,043 004002 Laura Deming $ - $ - $ 5,772 $ 211,014 $ 211,014 $ 278,387 4% 4% 6% Other Medical Staff 065002 George Boozalis $ 4,799 $ 4,799 $ 29,881 075000 Laborator Ramos $ - $ - $ 113 $ 4,799 $ 4,799 $ 29,994 0% 0% 1% Total E/R Physicians $ 1,878,532 $ 1,878,532 $ 1,752,838 $ 1,878,532 $ 1,878,532 $ 1,752,838 34% 34% 37% Other Ordering Physicians Other Ordering Physicians $ 349,996 $ 349,996 $ 201,841 004004 Neese/Twin Foun $ 48,875 $ 48,875 $ 41,051 000359 Earnest Alsop $ - $ - $ 26,479 000080 Marcus Caughron $ - $ - $ 25,196 807077 Nilesh Patel $ 65,625 $ 65,625 $ - 800003 Bryan Kestler $ - $ - $ 6,369 900327 DharmendrVerma $ $ $ 8,564 000413 Marjorie Cerny $ $ $ - 000077 Scott Stein $ $ $ - 900116 Sabbagh Mohamme $ $ $ 10,514 012102 Jerr Followwill $ $ $ - 142001 Greg Cowart $ $ $ - $ 464,496 $ 464,496 $ 320,014 8% 8% 7% Totals $ 5,590,111 $ 5,590,111 $ 4,757,599 -11- RUN DATE:02/17/15 IREIORIAL MEDICAL CENTER TIME:10:06 CHECK REGISTER 01/01/15 THRU 01/31/15 BANK--CHECK------------------------------------------ CODE NUI4BER DATE AMOUNT PAYEE A/P 000564 01/05/15 469.63 MCKESSON AN 000565 01/05/15 1,169,90 MCKESSON AN 000566 01/05/15 551.30 MCKESSON A/P 000567 01/12/15 282.79 MCKESSON A/P 000568 01/12/15 476.17 MCKESSON A/P 000569 01/12/15 745.52 MCKESSON A/P 000570 01/19/15 76.97 MCKESSON A/P 000571 01/19/15 1,434.22 MCKESSON A/P 000572 01/19/15 711.53 MCKESSON A/P 000573 01/26/15 357.91 MCKESSON A/P 000574 Ol/26/15 2,075.35 14CKESSON A/P ' 000575 01/26/15 484.9E MCKESSON A/P l60143 01/02/15 113,734.54 11IC EMPLOYEE BENEFIT PLAN A/P ' 160144 01/02/15 6,330.68 NOVA BIOMEDICAL A/P 160146 01/06/15 23,769.46 ALLIED BENEFIT SYSTEMS A/P 160147 01/07/15 76.82 TRICARE FINANCE REFUNDS A/P 160148 01/07/15 3,259.84 HEALTHCARE SERVICES A/P 160149 01/07/15 1,575.81 PAY PLUS SOLUTIONS A/P 160150 01/07/15 2,360.56 TRICARE REFUNDS PGBA A/P 160151 01/07/15 1,367.20 HIS TRICARE FOR LIFE A/P 160152 01/07/15 711.20 MPS TRICARE FOR LIFE A/P 160153 01/07/15 124.57 NORTH A14ERICAN INS A/P 160154 01/07/15 82.68 BLAKENEY ROBERT III A/P 160155 01/07/15 875.82 14SC 410836 A/P 160156 01/07/15 2,033.16 BCBS OF TEXAS A/P 160157 01/07/15 55.80 HUMANA HEALTH CARE PLAN A/P 160158 01/07/15 690.40 AETNA A/P 160159 01/07/15 620.20 NECA/IBEW A/P 160160 01/07/15 30.00 GULF BEND CENTER GULF A/P 160161 01/07/15 102.54 TMHP A/P 160162 01/07/15 140.05 BARNES JOSHUA A/P 160163 01107/15 200.00 BROBSTON HOWARD LEE A/P 160164 01/08/15 66,127.54 K & T CONSTRUCTION, CO., INC. A/P 160165 01/08/15 122.56 FILTER TECHNOLOGY CO, INC A/P 160166 01/08/15 65.92 CUSTOM MEDICAL SPECIALTIES A/P 160167 01/08/15 11,001.20 OMNI-PORT LAVACA 07, L.P. A/P 160168 01/08/15 4,671.77 BECTON, DICKINSON & CO (BD) A/P 160169 01/08/15 2,626.58 PHILIPS HEALTHCARE A/P 160170 01/08/15 181.40 BRBE USA INC SURGICAL SYSTEMS A/P 160171 01/08/15 15,188.53 US FOOD SERVICE A/P 160172 01/08/15 199.64 PBARMEDIUM SERVICES LLC A/P 160173 01/08/15 3,770.50 GE HEALTHCARE A/P 160174 01/08/15 750.00 JAMES A DANIEL A/P 160175 01/08/15 1,848.02 PRINCIPAL LIFE A/P 160176 01/08/15 22,688.57 SUNTRUST EQUIPMENT FINANCE A/P 160177 01/08/15 46.91 SCAN SOUND, INC A/P 160178 01/08/15 1,935.14 CENTURION MEDICAL PRODUCTS A/P 160179 01/08/15 .00 VOIDED A/P 160180 01/08/15 1,956.62 DEWITT POTH & SON A/P 160191 01/08/15 615.41 PRECISION DYNA14ICS CORP (PDC) PAGE 1 GLCKREG -12- RUN DATE:02/17/15 MEMORIAL MEDICAL CENTER TIME:10:06 CHECK REGISTER O1/01/15 THRU O1/31/15 BANK --CHECK______________________________ CODE NU14BER DATE AMOUNT PAYEE A/P 160182 O1/08/15 59.96 INTERSTATE ALL BATTERY CENTER A/P 160183 01/08/15 .00 VOIDED A/P 160184 01/08/15 7,603.51 MORRIS 4 DICKSON CO, LLC A/P 160185 01/08/15 261.41 PLATINU14 CODE A/P 160186 01/O8/15 1,086.26 REPUBLIC SERVICES 1847 A/P 160187 01/08/15 15,025.00 CPR WOUND CARE 128,11C AIR 160188 01/08/15 8,188.50 GLAXOSMITHKLINE PHARMACUETICAL A/P 160189 01/08/15 240.00 REVISTA de VICTORIA A/P 160190 01/OB/15 1,262.50 FIVE STAR STERILIZER SERVICES A/P 160191 01/08/15 1,590.00 SIGN AD, LTD. AIR 160192 01/08/15 469.92 STRYKER SUSTAINABILITY A/P 160193 01/08/15 1,145.50 FIRETROL PROTECTION SYSTE14S A/P 160194 01/08/15 23,564.11 ALLIED BENEFIT SYSTEMS A/P 160195 01/08/15 2,967.78 ACl/BOLAND, INC. A/P 160196 01/08/15 125.07 OWN HEALTH SYSTE14S INC A/P 160197 01/08/15 2,592.00 NIGHTINGALE NURSES, LLC A/P 160198 01/08/15 8,541.26 ACCLARENT, INC, A/P 160199 01/08/15 2,991.07 PHYSICIAN SALES 4 SERVICE A/P 160200 01/08/15 691.53 GENESIS DIAGNOSTICS A/P 160201 01/08/15 1,334.36 WAGEWORKS A/P 160202 01/08/15 430.05 LONE STAR LIGHTING SUPPLY CO A/P 160203 01/08/15 1,333.33 SIEMENS FINANCIAL SERVICES A/P 160204 01/08/15 6,184.04 BANK OF THE WEST A/P 160205 01/08/15 11,137.50 TEXAS PRN A/P 160206 01/08/15 657.50 M G TRUST AIR 160207 01/08/15 4,104.00 NURSES PROFESSIONAL SERVICES A/P 160208 01/08/15 1,981.00 TRUSTAFF A/P 160209 01/08/15 289.10 BERRI HART A/P 160210 01/08/15 600.00 TED RODRIGUEZ A/P 160211 01/08/15 178.75 LIGHTING X-CHANGE, LLC A/P 160212 01/08/15 85.00 HENRY TROF6INER, LLC A/P 160213 01/08/15 153.28 ABBOTT NUTRITION A/P 160214 01/08/15 1,838.94 ANDERSON CONSULTATION SERVICES A/P 160215 01/08/15 85.03 GULF COAST HARDWARE / ACE A/P 160216 01/08/15 436.91 A14BRISOURCEBERGEN DRUG CORP A/P 160217 01/08/15 153.90 AIRGAS-SOUTHWEST A/P 160218 01/08/15 271.68 ALPHA TEC SYSTEMS INC A/P 160219 01/08/15 3,607.44 AFLAC A/P 160220 01/08/15 702.08 CARDINAL HEALTH 414,LLC A/P 160221 01/08/15 534.00 BARD ACCESS AIR 160222 01/08/15 2,097.32 BAXTER HEALTHCARE CORP A/P 160223 01/08/15 18,360.40 BECKMAN COULTER INC A/P 160224 01/08/15 457.00 BOSTON SCIENTIFIC CORPORATION A/P 160225 01/08/15 169,60 BRIGGS HEALTHCARE Ale 160226 01/08/15 643.79 CABLE ONE AIR 160227 01/08/15 25.00 CAL CON FEDERAL CREDIT UNION A/P 160228 01/08/15 976.00 CAD SOLUTIONS, INC A/P 160229 01/O8/15 222.11 CALHOUN COUNTY A/P 160230 01/08/15 - 26.00 CALHOUN COUNTY WASTE MGPIT A/P 160231 01/08/15 276.50 CERTIFIED LABORATORIES A/P 160232 01/08/15 381.00 CYGNUS MEDICAL LLC PAGE 2 GLCKREG -13- RUN DATE',02/17/15 - MEMORIAL MEDICAL CENTER - - -- - _ -- PAGE 3-- - --- - - _ - TIME:10:06 CHECK REGISTER GLCKREG 01/01/15 THEN 01/31/15 CODE NUMBER DATE A14OUNT PAYEE A/P 160233 01/08/15 4,330.17 CITY OF PORT LAVACA A/P 160234 01/08/15 711.37 CORNED CORPORATION A/P 160235 01/08/15 4,477.59 CPi7 GOVERNMENT, INC. A/P 160236 01/08/15 422,50 CPSI A/P 160237 01/08/15 874.99 SIE14ENS HEALTHCARE DIAGNOSTICS A/P 160238 O1/D8/15 236.58 C R BARD, INC A/P 160239 01/08/15 11,310.21 DYNATRONICS CORPORATION A/P 160240 01/08/15 43.48 FEDERAL EXPRESS CORP. A/P 16024101/03/15 .00 VOIDED A/P 160242 01/08/15 14,296.11 FISHER HEALTHCARE A/P 160243 01/08/15 200.00 GULF COAST DELIVERY A/P 160244 01/08/15 119.27 GRAPHIC CONTROLS LLC A/P 160245 01/08/15 865.92 GULF COAST PAPER COMPANY A/P 160246 01/08/15 1,213.98 H E BUTT GROCERY A/P 160247 01/08/15 220.87 HILL -ROM COMPANY, INC A/P 160248 01/08/15 1,553.80 HUBERT C014PANY A/P 160249 01/08/15 198.14 INDEPENDENCE MEDICAL A/P 160250 01/08/15 2,605.67 WERFEN USA LLC A/P 160251 01/08/15 132.50 INTOXIMETERS INC A/P 160252 01/08/15 4,853.72 J & J HEALTH CARE SYSTEMS, INC A/P 160253 01/08/15 1,089.30 SHIRLEY KARNEI A/P 160254 01/03/15 625,32 LANDAUER INC A/P 160255 01/08/15 109,97 LAERDAL MEDICAL CORPORATION A/P 160256 01/08/15 361.54 MARKEPLAB, INC A/P 160257 01/03/15 69.45 MEDIBADGE A/P 160258 01/08/15 796.68 BAYER HEALTHCARE A/P 160259 01/08/15 140.50 MEDTRONIC USA, INC, A/C 160260 01/08/15 265.33 MMC AUXILIARY GIFT SHOP A/P 16026101/08115 258.52 F1RTL3FE A/P 160262 01/08/15 1,493.55 MERRY X-RAY/SOURCEONE HEALTHCA A/P 160263 01/09/15 361.73 FDIC VOLUNTEERS A/P 160264 01/08/15 237.98 ON -SITE TESTING SPECIALISTS A/P 160265 01/08/15 A VOIDED A/P 16D266 01/03/15 A VOIDED A/P 160267 01/08/15 .00 VOIDED A/P 160268 01/08/15 .00 VOIDED A/P 160269 01/08/15 _ A VOIDED A/P 160270 01/08/15 .00 VOIDED A/P 160271 01/08/15 22,179.09 OWENS & MINOR A/P 160272 01/08/15 207.00 PITNEY BONES INC A/P 160273 01/08/15 41.16 POWER ELECTRIC A/C 160274 01/08/15 421.92 PROGRESSIVE DYNAMICS MEDICAL A/P 160275 01/08/15 149.92 GALLS, LLC A/P 160276 01/03/15 2,020.00 RADIOLOGY UNLIMITED, PA A/P 160277 01/08/15 567.40 EVOQUA DATER TECHNOLOGIES LLC A/P 160278 01108/15 137.18 SERVICE SUPPLY OF VICTORIA INC A/P 160279 01/08/15 1,465.5E SIE14ENS MEDICAL SOLUTIONS INC A/P 160280 01/08/15 1,746.70 SMITH & NEPHEW A/P 160281 01/08/15 2,319.00 SO TEX BLOOD & TISSUE CENTER A/P 160282 01/08/15 3,528.74 SYSCO FOOD SERVICES OF A/P 160283 01/08/15 1,366.99 TLC STAFFING -14- RUN DATE:02/17/15-- — - IE➢ORIAL MEDICAL CENTER _ - -PAGE 4- TIME:10:06 CHECK REGISTER GLCKREG O1/01/15 TERN O1/31/15 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE A/P 160284 01/08/15 9,259.30 TEXAS ASSOCIATION OF COUNTIES A/P 160285 01/08/15 9,874.50 TOSHIBA A14ERICA MEDICAL SYST. A/P 160286 01/08/15 716.00 THYSSENKRUPP ELEVATOR CORP A/P 160287 01/08/15 135.53 TG A/P 160288 01/08/15 2,500.00 T-SYSTEM, INC A/P 160289 O1/08115 2,800.00 TORCH A/P 160290 O1/08/15 5,255.96 UNU14 LIFE INS CO OF AMERICA A/P 160291 01/08/15 70.13 UNIFIRST HOLDINGS A/P 160292 01/08/15 647.72 UNIFORM ADVANTAGE A/P 160293 01/08/15 4,722.26 UNIFIRST HOLDINGS INC A/P 160294 01/08/15 926.96 UPS A/P 160295 01/08/15 1,200.00 US POSTAL SERVICE A/P 160296 01/08/15 152.80 U S DIARY A/P 160297 01/08/15 300.76 VERIZON SOUTHWEST A/P 160298 01/08/15 161.38 VERIZON {'TIRELESS A/P 160299 01/08/15 74.40 THE VICTORIA ADVOCATE A/P 160300 01/08/15 479.50 WALMART COMMUNITY A/P 160301 O1/08/15 186.61 WESCOR INC A/P 160302 01/00/15 528.75 GRAINGER A/P 160303 01/09/15 100.00 MEMORIAL MEDICAL CENTER A/P 160304 01/09/15 100.00 MEMORIAL MEDICAL CENTER A/P 160305 01/09/15 100.00 MEMORIAL MEDICAL CENTER A/P 160306 01/09/15 100.00 MEMORIAL MEDICAL CENTER A/P 160307 01/09/15 100.00 MEMORIAL MEDICAL CENTER A/P * 160308 01/13/15 10,362.00 TEXAS 14UTUAL INSURANCE CO A/P 160314 O1/15/15 5,500.00 TEXAS EMS TRAUMA & ACUTE CARE A/P 160315 01/15/15 .00 VOIDED A/P 160316 01/15/15 .00 VOIDED A/P 160317 O1/15/15 29,098.94 MORRIS & DICKSON CO, LLC A/P 160318 01/15/15 30,798.98 NOBLE AMERICAS ENERGY A/P 160319 01/23/15 1,174.28 CUSTOM MEDICAL SPECIALTIES A/P 160320 01/23/15 11,001.20 OMNI-PORT LAVACA 07, L.P. A/P 160321 01/23/15 2,626,58 PHILIPS HEALTHCARE A/P 160322 01/23/15 280.00 CHRIS KOVAREK A/P 160323 01/23/15 11,873.80 US FOOD SERVICE A/P 160324 01/23/15 107.52 PHARI4EDIU1d SERVICES LLC A/P 160325 01/23/15 2,595.46 T&R 14ECHANICAL A/P 160326 01/23/15 153.94 CYTO THERII L.P. A/P 160327 01/23/15 750.00 JAMES A DANIEL A/P 160328 01/23/15 9,166.67 HITACHI MEDICAL SYSTEMS A/P 160329 01/23/15 226.89 SUNTRUST EQUIPMENT FINANCE A/P 160330 01/23/15 313.00 INCISIVE SURGICAL A/P 160331 01/23J15 2,214.09 CENTURION MEDICAL PRODUCTS A/P 160332 01/23/15 ' - 1 .00 VOIDED A/P 160333 01/23/15 2,697.70 DEWITT TOTE & SON A/P 160334 01/23/15 388.25 PRECISION DYNAMICS CORP (POC) A/P 160335 01/23/15 .00 VOIDED A/P 160336 01/23/15 18,196.30 MORRIS & DICKSON CO, LLC A/P 160337 01/23/15 53.93 PLATINUM CODE A/P 160338 01/23/15 1,812.20 BED, LLP A/P 160339 01/23/15 562.60 COVIDIE14 -15- RUN DATE:02/17/15 - _-- - 14E1ORIAL MEDICAL CENTER - - TIME:10:06 CHECK REGISTER 01/01/15 THEN 01/31/15 BANK --CHECK----------------_--___------_-------___-_-__---_ CODE NUMBER DATE AMOUNT PAYEE A/P 160340 01/23/15 214.35 CENTURYLINK A/P 160341 01/23/15 495.00 FASTHEALTH CORPORATION A/P 160342 01/23/15 2,127.38 LCA BANK CORPORATION A/P 160343 01/23/15 295.00 OSCAR TORRES A/P 160344 01/23/15 6,926.80 CLINICAL PATHOLOGY A/P 160345 01/23/15 39,391.58 141-C 24PLOYEE BENEFIT PLAN A/P 160346 01123/15 22.50 JACKSON & CARTER, PLLC A/P 160347 01/23/15 196.45 RECALL SECURE DESTRUCTION SRV A/P 160348 01/23/15 140.00 CALHOUN CO CLERKS OFFICE A/P 160349 01/23/15 7,566.67 ACCLARENT, INC, A/P 160350 01/23/15 100.00 NOVA BIOMEDICAL A/P 160351 01/23/15 3,409.59 _ QIAGEN INC A/P 160352 01/23/15 4,771.58 MERCK SHARP & DOH14E CORP A/P 160353 01/23/15 13,779.34 HUNTER PHARMACY SERVICES A/P 160354 01/23/15 120.60 ROSHANDA GRAY A/P 160355 01/23/15 260.10 LONE STAR LIGHTING SUPPLY CO A/P 160356 01/23/15 1,350.66 SISMENS FINANCIAL SERVICES A/P 160357 01/23/15 50.00 THE UPS STORE 5474 A/P 160358 01/23/15 252.00 HEALTHWISR A/P 160359 01/23/15 1,944.00 TEXAS PRN A/P 160360 01/23/15 2,285.00 VICTORIA PROFESSIONAL MEDICAL A/P 160361 01/23/15 425.00 SHIFTHOUND A/P 160362 01/23/15 2,965.64 CSI LEASING INC A/P 160363 01/23/15 189.80 DERRI HART WE 160364 01/23/15 4,050.00 RECONDO A/P 160365 01/23/15 5,581.80 WEBPT, INC A/P 160366 01/23/15 130.00 REED, CLAlTION, MEEKER & HARGET A/P 160367 01/23/15 2,035.00 TX DEPT OF STATE HEALTH SRV A/P 160368 01/23/15 1,645,46 PERSONNEL CONCEPTS A/P 160369 01/23/15 203.91 ANGELA DOBBINS A/P 160370 01/23/15 3,816.90 PROFESSIONAL SERVICE A/P 160371 01/23/15 442.19 COASTAL REFRIGERATION A/P 160372 01/23/15 76,64 ABBOTT NUTRITION A/P 160373 01/23/15 476.00 ANDERSON CONSULTATION SERVICES A/P 160374 01/23/15 148.40 GULF COAST HARDWARE / ACE A/P 160375 01/23/15 1,439.82 AMERISOURCEBERGEN DRUG CORP A/P 160376 01/23/15 2,603.02 AIRGAS-SOUTHWEST A/P 160377 01/23/15 966.31 CARDINAL HEALTH 414,11C A/P 160378 01/23/15 4,595.00 AMTEC MEDICAL INC A/P 160379 01/23/15 45.63 AQUA BEVERAGE COMPANY A/P 160380 01/23/15 117.30 NADINE GARNER A/P 160381 01/23/15 52.05 AUTO PARTS & MACHINE CO. A/P 160382 01/23/15 4,108.90 BAXTER HEALTHCARE CORP A/P 160383 01/23/15 15,168.37 BECKMAN COULTER INC A/P 160384 01/23/15 457.00 BOSTON SCIENTIFIC CORPORATION A/P 160385 01/23/15 281,70 BOUND TREE MEDICAL, LLC A/P 160386 01/23/15 302.59 BRIGGS HEALTHCARE A/P 160387 01/23/15 1,408.43 CABLE ONE A/P 160388 01/23/15 25,00 CAL C041 FEDERAL CREDIT UNION A/P 160389 01/23/15 375.00 CENTRAL DRUGS A/P 160390 01/23/15 19,453.00 CUBE PAGE 5 GLCKREG -16- -RUN DATE:02/17/15_. - MEMORIAL MEDICAL CENTER - TIME:10:06 CHECK REGISTER 01/01/15 THRU 01/31/15 BATIK--CHECK---------------------------------------------------- CODE NUMBER DATE A14OUNT PAYEE ----------------------------------------------------------------------- A/P 160391 01/23/15 29.34 SIB14ENS HEALTHCARE DIAGNOSTICS A/P 160392 01/23/15 62.50 DIVERSIFIED BUSINESS SYSTEMS A/P 160393 01/23/15 259.70 DLE PAPER & PACKAGING A/P 160394 01/23/15 490.25 EAGLE FIRE & SAFETY INC A/P 160395 01/23/15 225.84 ECOLAB FOOD SAFETY SPECIALTIES A/P 160396 01/23/15 49.43 FEDERAL EXPRESS CORP. A/P 160397 01/23/15 9,881.32 FISHER HEALTHCARE A/P 160398 01/23/15 530.00 FORT BEND SERVICES, INC A/P 160399 01/23/15 488.24 GETINGE USA A/P 160400 01/23/15 434.68 GULF COAST PAPER COMPANY A/P 160401 01/23/15 565.00 H & H DOORS & HARDWARE, LTD. A/P 160402 01/23/15 378.75 H E BUTT GROCERY A/P 160403 01/23/15 14,412.00 HEALTNSURE INSURANCE SERVICES A/P 160404 01/23/15 6,323.17 HOSPIRA WORLDWIDE, INC A/P 160405 01/23/15 921.81 HUBERT COMPANY A/P 160406 01/23/15 155.35 INDEPENDENCE MEDICAL A/P 160407 01/23/15 9,856.92 RICOH USA, INC. A/P 160408 01/23/15 1,627.41 OPTU1360 A/P 160409 01/23/15 1,522.50 SHIRLEY KARNEI A/P 160410 01/23/15 235.80 LANGUAGE LINE SERVICES A/P 160411 01/23/15 55.44 MATTHEW BENDER & CO.,INC. A/P 160412 01/23/15 796.68 BAYER HEALTHCARE A/P 160413 01/23/15 200.05 Y94C AUXILIARY GIFT SHOP A/P 160414 01/23/15 2,579.38 MERRY X-RAY/SOURCEONE HEALTHCA A/P 160415 01/23/15 251.31 MICROTEK 14EDICAL INC A/P 160416 01/23/15 3,000,00 NUTRITION OPTIONS A/P 160417 01/23/15 .00 VOIDED A/P 160418 01/23/15 .00 VOIDED A/P 160419 01/23/15 .00 VOIDED A/P 160420 01/23/15 11,991.05 OWENS & MINOR A/P 160421 01/23/15 2,800,00 PRFI4IER SLEEP DISORDERS CENTER A/P 160422 01/23/15 125.26 POLYMEDCO INC. A/P 160423 01/23/15 1,023.00 PORT LAVACA WAVE A/P 160424 01/23/15 738.70 CULLIGAN OF VICTORIA A/P 160425 01/23/15 762.50 RED HAWK A/P 160426 01/23/15 25.00 RADIOLOGY UNLIMITED, PA A/P 160427 01/23/15 148.72 EVOQUA WATER TECHNOLOGIES LLC A/P 160428 01/23/15 1,017,74 SANOFI PASTEUR INC A/P 160429 01/23/15 60,04 SHERWIN WILLIAMS A/P 160430 01/23/15 1,465.58 SIEMENS MEDICAL SOLUTIONS INC A/P 160431 01/23/15 6,000,00 SOUTHEAST TEXAS HEALTH SYS A/P 160432 01/23/15 3,625.00 SO TEX BLOOD & TISSUE CENTER A/P 160433 01/23/15 340.00 STANFORD VACUUM SERVICE A/P 160434 01/23/15 1,440.87 SYSCO FOOD SERVICES OF A/P 160435 01/23/15 904.10 STERICYCLE, INC A/P 160436 01/23/15 2,408.96 TLC STAFFING A/P 160437 01/23/15 12,912.00 TOSHIBA AMERICA 14EDICAL SYST. A/P 160438 01/23/15 11,604.00 TEXAS HOSPITAL I14S EXCHANGE A/P 160439 01/23/15 - 137.90 TEXAS WIRED 14USIC INC A/P 160440 01/23/15 4,107.00 T-SYSTEM, INC A/P 160441 01/23/15 210.39 UNIFIRST HOLDINGS PAGE 6 GLCKREG -17- -- RUIN DATE:02/17115 _- - - MEMORIAL MEDICAL CENTER - -- TIME:10:06 CHECK REGISTER O1/01/15 THRU O1/31/15 CODE NUMBER DATE AMOUNT PAYEE A/P 160442 01/23/15 36.99 UNIFORM ADVANTAGE A/P 160443 01/23/15 .00 VOIDED A/P 160444 01/23/15 10,279.22 UNIFIRST HOLDINGS INC A/P 160445 01/23/15 180.87 UNITED AD LABEL CO INC A/P 160446 01/23/15 1,200.00 US POSTAL SERVICE A/P 160447 01/23/15 158.13 VERIZON SOUTHWEST A/P 16044E O1/23/15 206.52 THE VICTORIA ADVOCATE A/P 160449 01/23/15 520.00 VICTORIA RADIOWORKS, LTD AN 160450 01/23/15 276.68 GRAINGER A/P 160451 01/23/15 375.00 CARMEN C. ZAPATA-ARROYO A/P 160452 01/23/15 88.27 VICTORIA PROFESSIONAL M A/P 160453 01/28/15 ,00 VOIDED A/P 160454 01/28/15 14,305.03 MORRIS A DICKSON CO, LLC A/P 160455 01/28/15 167,509.13 PRIVATE WAIVER CLEARING ACCT A/P 160456 01/28/15 113,691.89 IRIC EMPLOYEE BENEFIT PLAN A/P 160457 01/28/15 1,000.00 HEALTHSURB INSURANCE SERVICES A/P 160458 01/28/15 614.45 WILLIAM J CR0WLEY A/P 160459 01/30/15 79,981.13 191C EMPLOYEE BENEFIT PLAN TOTALS: 1,380,874,53 PAGE 7 GLCKREG I" - RUN DATE:02/17/IS --- MEMORIAL MEDICAL CENTER -- TIME:10:06 CHECK REGISTER 01/01/15 THRU 01/31/15 BANK--CHECK---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE -------------------------------------------------------------------- ICP 011649 01/28/15 64.42 COMMUNITY PATHOLOGY ASSOCIATES ICP 011650 01/28/15 1,733.25 PORT LAVACA CLINIC ASSOC, PA ICP 011651 01/28/15 85.00 PORT LAVACA VISION SOURCE ICP 011652 01/28/15 567.49 RADIOLOGY UNLI14ITED PA ICP 011653 01/28/15 173.46 REGIONAL E14PLOYEE ASSISTANCE ICP 011654 01/28/15 384.60 VICTORIA SURGICAL ASSOCIATES ICP 011655 01/28/15 6,225.89 MEMORIAL MEDICAL CENTER ICP 011656 01/28/15 27,378.64 IIE14ORIAL MEDICAL CENTER ICP 011657 01/28/15 1,228.48 HER PHARMACY ICP 011658 01/28/15 33.27 VICTORIA KIDNEY DIALYSIS ICP 011659 01/28/15 183.59 PORT LAVACA ANESTHESIA LLC ICP 011660 01/28/15 233.65 ADU SPORTS MEDICINE CLINIC ICP 011661 01/28/15 951.71 VICTORIA PROFESSIONAL MEDICAL TOTALS: 39,243.45 PAGE 8 GLCKREG -19- RUN DATE:02/17/I5 __-_-- - -- MEMORIAL MEDICAL CENTER PAGE 9 - - --- - -- - - TIME:10:06 CHECK REGISTER GLCKREG O1/01/15 THEN O1/31/15 BANK --CHECK ---------------------------------------------------- CODE NUMBER DATE AMOUNT PAYEE ------------------------------------------------------------------------------------------------------------------------------------ PR- ' 000000 01/01/15 691.89 PAY-P.12/12/14 12/25/14 - PH- 061734 01/15/15 620.40 PAY-P,12/26/14 01/08/15 PR- ° 061735 01/29/15 627,43 PAY-P.01109/15 01/22/15 PR- 999999 01/01/15 719,871.29 - TOTALS: , _ 721,811,01 -20- RUN DATE: 02/16/15 14E40RIAL MEDICAL CENTER TIME: 11:08 DEFAULT FORMAT FROM DBO19 PRTitle PRDeptName PRTotGross -------------------------------------------------------------- REGISTERED NURSE EMERGENCY ROOM 8111.57 DEPARTMENTAL ASSIST MAINTENANCE 3743.95 CS TECHNICIAN CENTRAL SUPPLY 2964.12 CENTRAL STERILE TECH SURGERY 4260.11 PURCHASING SUPERVISR CENTRAL SUPPLY 3048.00 SHIFT SUPERVISOR DIETARY 3297.36 IP/EH/R1•I NURSE - INFECTION PREVENTION 8299.16 REGISTERED NURSE MED/SURG 4010.01 FOOD SERVICE STAFF DIETARY 2296.80 0 R AIDE SURGERY 2364.42 REGISTERED NURSE EMERGENCY ROOM 709.80 TRAU14A-COORDINATOR 6piWUNCY ROOM 7129.93 SHIFT SUPERVISOR-A1M ENVIRONMENTAL SERVICES 3163.18 MANAGER-SURGERY-OPC SURGERY 9222.20 PAYROLL CLERK ACCOUNTING 5245.31 REGISTERED NURSE MED/SURG 11346.52 LICENSED VOCATIONAL OBSTETRICS 6014.03 LICENSED VOCATIONAL MED/SURG 5992.64 REGISTERED NURSE ICU 878,50 REGISTERED NURSE OBSTETRICS 4112.51 REGISTERED NURSE EMERGENCY R0014 8912.60 DIRECTOR OF INPT SVC MED/SURG 8107.24 REGISTERED NURSE OBSTETRICS 6770.04 LICENSED VOCATIONAL MED/SURG 3544.34 ADMINIST ASSISTANT ADMINISTRATION 4903.40 REGISTERED NURSE EMERGENCY ROOM 2903.13 REGISTERED NURSE ICU 8147.96 PRE -ADMISSION NURSE SURGERY 4693.93 REGISTERED NURSE ICU 7825.36 REGISTERED NURSE SPECIALTY CLINIC 9771,02 LICENSED VOCATIONAL SURGERY 5417.81 REGISTERED NURSE EMERGENCY ROOM 5618.16 RADIOLOGICAL TECH DIAGNOSTIC IMAGING 7805.64 MICRO t•ST LABORATORY 1220.65 MEDICAL LAB TECH LABORATORY 1107.00 LAB DIRECTOR LABORATORY 6958.60 LAB ASSISTANT LABORATORY 4521.72 MEDICAL LAB TECH LABORATORY 5905.56 LAB SECRETARY LABORATORY 3397.35 MEDICAL TECHNOLOGIST LABORATORY 6326.41 REGISTERED NURSE EMERGENCY ROOM 6051.65 PT TECH II PHYSICAL THERAPY 3025.34 REGISTERED NURSE MED/SURG 3977.38 TRANSCRIPTIONIST-RIC HEALTH INFORMATION MANAGEMENT 2576.16 REGISTERED NURSE OBSTETRICS 7910.24 REGISTERED NURSE OBSTETRICS 6478.56 ED MANAGER EMERGENCY ROOM 8199.20 REGISTERED NURSE MED/SURG 3556.00 REGISTERED NURSE OBSTETRICS 1333.38 REGISTERED NURSE OBSTETRICS 6618.94 CNO-DIRECTOR OF QA QUALITY ASSURANCE 9769.00 REGISTERED NURSE SURGERY 7869.23 REGISTERED NURSE MED/SURG 5196.19 LICENSED VOCATIONAL MED/SURG 1039.07 CS 5 PAGE 1 -21- RUN DATE: 02/16/15 MEMORIAL MEDICAL CENTER TIME: 11:08 DEFAULT FORMAT FROM DBO19 PRTitle PRDeptName PRTotGross -------------------------------------------------------------------- PRACT ADMINISTRATOR MEMORIAL MEDICAL CLINIC 10234.60 REGISTERED NURSE ICU 7585.08 MEDICAL LAB TECH LABORATORY 1101.00 REGISTERED NURSE MED/SURG 436.63 LICENSED VOCATIONAL MED/SURG 2330.32 SUPERVISOR LVN/RPhT PHARMACY 4656.67 REGISTERED NURSE MED/SURG 2872.50 CASE MANAGER/UR/DP UTILIZATION REVIEW 6172.82 REGISTERED NURSE MED/SURG 6928.61 REGISTERED NURSE P4ED/SURG 7076.69 ' CERTIFIED NURSE AIDE MED/SURG 2209.87 REGISTERED NURSE MED/SURG �. 420.75 REGISTERED .NURSE MED/SURG. 10964-.-71 LICENSED VOCATIONAL MED/SURG 3744.02 REGISTERED NURSE MED/SURG 3126.50 REGISTERED NURSE PEED/SURG 6846.72 REGISTERED NURSE MED/SURG 3675.51 REGISTERED NURSE MED/SURG 3282.76 REGISTERED NURSE OBSTETRICS 8718.33 CERTIFIED NURSE AIDE MED/SURG 2485.92 REGISTERED NURSE MED/SURG 6877.14 REGISTERED NURSE ICU 7099.88 REGISTERED NURSE EMERGENCY ROOM 6649.29 REGISTERED NURSE 14ED/SURG 4838.30 LICENSED VOCATIONAL MED/SURG 940.53 LICENSED VOCATIONAL MEMORIAL MEDICAL CLINIC 3120.69 REGISTERED NURSE RED/SURG 1379.84 LICENSE➢ VOCATIONAL MED/SURG 1303.58 REGISTERED NURSE OBSTETRICS 986.50 REGISTERED NURSE EMERGENCY ROOM 7217.25 LICENSED VOCATIONAL 19E14ORIAL MEDICAL CLINIC 3314.27 CERTIFIED NURSE AIDE MED/SURG 2358.88 CERTIFIED NURSE AIDE MED/SURG 4204.50 LICENSED VOCATIONAL MEMORIAL MEDICAL CLINIC 3885.25 CERTIFIED NURSE AIDE MED/SURG 2531.30 REGISTERED NURSE MED/SURG 3264.51 REGISTERED NURSE ICU 3660.30 REGISTERED NURSE EMERGENCY ROOM 8180.75 REGISTERED NURSE ICU 3864.21 REGISTERED NURSE ICU 6229.96 REGISTERED NURSE ICU 6089.85 REGISTERED NURSE ICU 12180.80 REGISTERED NURSE ICU 7261.77 RN -OR SCRUB NURSE SURGERY 6400.14 REGISTERED NURSE SURGERY 7919,31 0 R TECH SURGERY 4066.97 REGISTERED NURSE SURGERY 8348.26 RN-PERIOPERATIVE SURGERY 5725.54 PRESCRIPTION CLERK INDIGENT CARE PROGRA14 2680.66 PURCHASINGBUYCOURIER TRANSPORTATION 2685.79 COURIER -CS TECH TRANSPORTATION 1272.50 OF COORDINATOR SPECIALTY CLINIC 3128,13 REGISTERED NURSE EMERGENCY ROOM 4572.27 UNIT SECRETARY MED/SURG 2775.09 REGISTERED NURSE EMERGENCY ROOM 8004.43 PAGE 2 -22- RUN DATE: 02/16/15 MEMORIAL MEDICAL CENTER PAGE 3 TIME: 11:08 DEFAULT FORMAT FROM DBO19 PRTitle PRDeptName ------------------------------- REGISTERED NURSE EMERGENCY ROOM MT TECH SUPERVISOR LABORATORY MEDICAL TECHNOLOGIST LABORATORY REGISTERED NURSE MED/SURG MEDICAL LAB TECH LABORATORY MEDICAL LAB TECH LABORATORY LABORATORY ASSISTANT LABORATORY LABORATORY ASSISTANT LABORATORY LAB ASSISTANT LABORATORY MEDICAL TECHNOLOGIST LABORATORY MEDICAL TECHNOLOGIST LABORATORY LAB ASSISTANT LABORATORY LAB ASSISTANT LABORATORY MEDICAL LAB TECH LABORATORY MEDICAL TECHNOLOGIST LABORATORY MEDICAL LAB TECH LABORATORY LAB ASSISTANT LABORATORY REGISTERED NURSE MED/SURG LICENSED VOCATIONAL MEMORIAL MEDICAL CLINIC REGISTERED NURSE EMERGENCY ROOM RADIOLOGICAL TECH DIAGNOSTIC IMAGING RADIOLOGICAL TECH DIAGNOSTIC IMAGING RECEPT/SECRETARY DIAGNOSTIC IMAGING DIRECTOR DIAGNOSTIC IMAGING DIAG IMAG SUPERVISOR DIAGNOSTIC IMAGING RADIOLOGY TECH DIAGNOSTIC IMAGING RADIOLOGICAL TECH DIAGNOSTIC IMAGING RADIOLOGICAL TECH DIAGNOSTIC IMAGING RADIOLOGICAL TECH DIAGNOSTIC IMAGING RADIOLOGY TECH DIAGNOSTIC IMAGING RADIOLOGICAL TECH DIAGNOSTIC IMAGING REGIST PHARMACY TECH PHARMACY REG PHARMACY TECH PHARMACY - LVN-CHG-CHART AUDITR PHARMACY REGIST PHARMACY TECH PHARMACY REGISTERED Ph TECH CT SCANNING INSURANCE FU CLERK MR14ORIAL MEDICAL CLINIC RECEPT/69EDICAL ASST MEMORIAL MEDICAL CLINIC INSURANCE FU CLERK MEMORIAL MEDICAL CLINIC RECEPTIONIST-OPERATR MEMORIAL MEDICAL CLINIC PHYSICIAN ASSISTANT MEMORIAL MEDICAL CLINIC SECRETARY/RECEPTION MEMORIAL MEDICAL CLINIC RECEPTIONIST/OPERATR MEMORIAL MEDICAL CLINIC MEDICAL ASSISTANT MEMORIAL MEDICAL CLINIC IT ASSISTANT PHYSICAL THERAPY PT ASSISTANT PHYSICAL THERAPY IT TECHNICIAN PHYSICAL THERAPY PT SECRETARY PHYSICAL THERAPY OCCUPATION THERAPIST PHYSICAL THERAPY DIRECTOR OF PT PHYSICAL THERAPY PHYSICAL THERAPIST PHYSICAL THERAPY IT OPERATION MANAGER PHYSICAL THERAPY IT TECH 1 PHYSICAL THERAPY CERTIFIED NURSE AIDE MED/SURG THERAPIST BEHAVIORAL HEALTH PRTotGross 2491.33 6234.07 5524.25 6549.12 5187.38 4888.04 220.50 2081.38 3294.17 830.63 544.38 1733.75 _ 3406.85 4947.75 1391.63 5610.33 3.723.57 449.50 3015,01 6068.97 8354,08 695.2E 3025.60 9400.56 9760.97 8550.61 5069.86 6405.79 3633.88 1624.57 5106.81 3256.82 119.00 3641.83 4286.51 2696.00 3584.01 2719.74 3229.60 2846.23 11307.60 430.33 367.73 339.24 4600.99 6101.23 1351,82 1842.02 371.25 11112.00 11591.25 10888.80 1696.20 2847.99 5556.00 -23- RUN DATE: 02/16/15 MEMORIAL MEDICAL CENTER TIME: 11:08 DEFAULT FORMAT FRO14 DBO19 PRTitle PRDeptName PRTotGross -------------------------------------------------------""----___-_ CIHCP COORDINATOR INDIGENT CARE PROGRAM 2292.00 BR -ER CODING SPCLST HEALTH INFORMATION MANAGEMENT 2867.26 IMAGING TECH -CLERK HEALTH INFORMATION MANAGEMENT 1672.50 IMAGING TECH/CLERK HEALTH INFORMATION MANAGEMENT 84.83 OUT -PATIENT CODER HEALTH INFORMATION MANAGEMENT 3726.31 TRANSCRIPTIONIST HEALTH INFORMATION MANAGEMENT 3729.66 ROI / RI TECHNICIAN HEALTH INFORMATION MANAGEMENT 2169.20 BE AIDE ENVIRONMENTAL SERVICES 2059.57 FOOD SERVICE STAFF DIETARY 2230.68 FOOD SERVICE STAFF DIETARY 2303.76 SHIFT SUPERVISOR DIETARY 2643.26 FOOD SERVICE STAFF DIETARY 2394.24 FOOD SERVICE STAFF DIETARY 2681.25 FOOD SERVICE STAFF DIETARY 2412.80 FOOD SERVICE STAFF DIETARY 2231.84 DIRECTOR OF DIETARY DIETARY 5173.00 GROUNDSKEEPER-PAINTR MAINTENANCE 3183.38 SECURITY OFFICER SECURITY 1115.50 BIO-MED TECHNICIAN BID MEDICAL ENGINEERING 945.00 BIO-MED TECHNICIAN BID MEDICAL ENGINEERING 6586.04 SUPERVISOR MAINTENANCE 5727.29 SECURITY SUPERVISOR SECURITY 3338.00 FLOOR TECHNICIAN ENVIRONMENTAL SERVICES 2767.00 ES MANAGER ENVIRONMENTAL SERVICES 4738.80 DIR OF PLANT SERVICE MAINTENANCE 7725.60 ES AIDE ENVIRONMENTAL SERVICES 2373.71 ES AIDE ENVIRONMENTAL SERVICES 2065.55 ES AIDE ENVIRONMENTAL SERVICES 2431.21 ES AIDE ENVIRONMENTAL SERVICES 2102.63 ES AIDE ENVIRONMENTAL SERVICES 2245.95 ES AIDE ENVIRONMENTAL SERVICES 2513.10 CERTIFIED NURSE AIDE MED/SURG 2474.54 ES AIDE ENVIRONMENTAL SERVICES 1867.38 ES AIDE ENVIRONMENTAL SERVICES 2636.39 FLOOR TECHNICIAN ENVIRONMENTAL SERVICES 2753.08 ES AIDE ENVIRONMENTAL SERVICES 2288.45 SECURITY OFFICER SECURITY 2947.83 PLANT UPS SPECIALIST MAINTENANCE 4708.00 INSURANCE ADJUDICATR MEMORIAL MEDICAL CLINIC 2209.68 OFFICE 14ANAGER MEMORIAL 149DICAL CLINIC 3555.32 REGISTRATION CLERK PATIENT FINANCIAL SERVICES 2503.84 INSURANCE COORDINATE PATIENT FINANCIAL SERVICES 2805.50 CASHIER -SWITCHBOARD PATIENT FINANCIAL SERVICES 2521.18 SECRETARY/RECEPTION MEMORIAL MEDICAL CLINIC 2976.55 REGISTRATION CLERK PATIENT FINANCIAL SERVICES 2462.06 TEAM LEADER PATIENT FINANCIAL SERVICES 3423.00 REGISTRATION CLERK PFS - REGISTRATION 3620.74 PFS DIRECTOR PATIENT FINANCIAL SERVICES 4616.20 REGISTRATION CLERK PFS - REGISTRATION 1422.86 REGISTERED NURSE F14ERGENCY ROOM 1834.34 INSURANCE COORDINATO PHYSICAL THERAPY 2648.30 PT TECHNICIAN PHYSICAL THERAPY 702.35 CLINICAL IT SPECIALI ADMINISTRATION -CLINICAL SERVIC 6053.02 REGISTRATION CLERK PFS - REGISTRATION 1423.56 SECURITY OFFICER SECURITY 2792.94 PAGE 4 -24- RUN DATE: 02/16/15 MEMORIAL MEDICAL CENTER PAGE 5 TIME: 11:08 DEFAULT FORMAT FROM DBO19 PRTitle PRDeptName ------------------------------- TEAM LEADER PATIENT FINANCIAL SERVICES DIRECTOR OF HIM HEALTH INFORMATION MANAGEMENT SELF PAY CLERK PATIENT FINANCIAL SERVICES REGISTRATION CLERK PFS - REGISTRATION MEDICARE COORDINATOR PATIENT FINANCIAL SERVICES REGISTERED NURSE EMERGENCY R0014 RADIOLOGICAL TECH DIAGNOSTIC IMAGING REGISTRATION CLERK PFS - REGISTRATION REGISTRATION CLERK PFS - REGISTRATION I.T. DIRECTOR INFORMATION TECHNOLOGY IT SYSTEM ANALYST INFORMATION TECHNOLOGY REGISTERED NURSE EMERGENCY R0014 ACCOUNTANT ACCOUNTING C.F.O. ADMINISTRATION ASSIST ADMINISTRATOR ADMINISTRATION C.E.O. ADMINISTRATION ADMIN ASST TO AA-CNO ADMINISTRATION -CLINICAL SERVIC SPEC PROJECTS COOED ADMINISTRATION Grand totals Total lines = 237 PRTotGross 3571.75 4068.20 1920.05 2557.54 2875.96 5889.27 5696.15 2285.50 2272.31 8203.09 6687.15 6892.56 5947.40 17333.80 12802.77 20326.40 3250.59 3900.00 1044420.13 -25- _.._©IHS _..._ --- Issued 02/12/15 Source 01 01-1 01-2 08 13 14 15 Description Physician Services Injections Physician Services -Anesthesia Rural Health Clinics Mmc - Inpatient Hospital Mmc - Hospital Outpatient Mmc - Er Bills Source Totals Report Calhoun Indigent Health Care 1-1-15 through 1-31-15 For Vendor: All Vendors Amount Billed 16,397.62 72.00 8,540.00 1,364.00 46,192.16 17,763.06 28,963.48 Expenditures Reimb/Adjustments Grand Total 119,292.32 0.00 119,292.32 Fiscal Year Payroll/Expenses Amount Paid 2,696.85 2,64 880.91 1,002.17 22, 634.16 6,139.33 9,847.57 43, 203.63 0.00 43,203.63 43, 203.63 5,103.54 -J 1/ �Dl�f��il �/✓ � Er�GG(hv�� Calhoun County Indigent Care Coordinator -26- 2015 Calhoun Indigent Care Patient Caseload Approved Denied Removed Active Pending January 5 10 4 54 34 February March April May June July August September October November December YTD 5 10 4 54 34 Monthly Avg 0 1 0 5 3 -27- 2013 Calhoun Indigent Care Patient Caseload Approved Denied Removed Active Pending Jan 5 12 5 55 28 Feb 4 22 7 51 26 Mar 5 17 3 56 17 Apr 6 10 4 59 21 May 4 12 6 58 28 Jun 4 10 10 53 41 Jul 5 20 12 46 35 Aug 2 17 4 46 25 Sept 0 6 5 42 31 Oct 5 15 2 43 24 Nov 4 14 3 46 6 Dec 2 5 8 39 29 YTD 46 160 69 594 311 Monthly Avg 4 13 6 50 26 2014 Calhoun Indigent Care Patient Caseload Approved Denied Removed Active Pending Jan 2 8 6 37 34 Feb 3 8 0 41 35 Mar 5 0 8 43 32 Apr 3 1 1 43 33 May 4 11 4 43 32 Jun 10 5 1 47 Jul 3 12 4 49 33 Aug 5 10 3 50 35 Sept 7 9 3 49 32 Oct 5 3 2 51 29 Nov 4 2 2 54 36 Dec 2 6 5 53 38 YTD 53 75 39 560 369 Monthly Avg 4 6 3 47 31 -28- PUBLIC HEARING REGARDING PETITION TO VACATE 1.57 ACRES BY DEED RECORDED IN FILE NO. 00087985 OF THE OFFICIAL RECORDS OF CALHOUN COUNTY, TEXAS AND BEING A PART OF OUTLOT 1 IN OUTBLOCK 25 OF THE TOWNSITE OF PORT O'CONNOR RELATIVE TO THE PLAT FILED IN VOLUME 2, PAGE 1 OF THE CALHOUN COUNTY DEED RECORDS: Judge Pfeifer opened the public hearing at 10:10 a.m.- Commissioner Finster stated Mr. Henry Danysh was present to explain the next 3 items if needed. Judge Pfeifer closed the public meeting at 10:11 a.m. as there were no comments from the public. Kenneth W. Finster County Commissioner County of Calhoun Precinct 4 March 18, 2015 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Please place the following item on the Commissioners' Court Agenda for March 26, 2015. • Public Hearing regarding Petition to Vacate 1.57 acres by deed recorded in File No. 00087985 of the Official Records of Calhoun County, Texas and being a part of Outlot 1 in Outblock 25 of the Townsite of Port O'Connor relative to the plat filed in Volume 2, Page 1 of the Calhoun County Deed Records. Sincerely, Kenneth W. Finster KWF/at P.O. Box 177 — Seadrift, Texas 77983 — email: kfinster@calhouncotx.org — (361) 785-3141 — Fax (361) 785-5602 PETITION TO VACATE PART OF OUTLOT 1, OUTBLOCK 25 PORT O'CONNOR TOWNSITE STATE OF TEXAS COUNTY OF CALHOUN KNOW ALL MEN BY THESE PRESENTS: That the undersigned, being the designated agent of the owner of the property described as 1.57 acres by deed recorded in File No. 00087985 of the Official Records of Calhoun County, Texas and being a part of Outlot 1 in Outblock 25 of the Townsite of Port O'Connor relative to the plat filed in Volume 2, Page 1 of the Calhoun County Deed Records do hereby petition the Calhoun County Commissioners Court to vacate said part of Outlot 1, Outblock 25. Property owner: Casey Sharp — Port O'Connor, Texas Adjoining property owners are: Jose Sanchez — 0.18 acre — Port O'Connor, Texas Albert Spaulding — 1.55 acres — Port O'Connor, Texas Jesse McKay — 0.17 acre — Port O'Connor, Texas Kristy Heizer — 0.14 acre — Chatsworth, California Kathryn Harrison — Lot 9-11, Block B, Louis Sharp Subd. — Port O'Connor, Texas POC Improvement Dist. — 4.88 acres — Port O'Connor, Texas The Property is proposed to be replatted in accordance with a plat submitted to the Calhoun County Commissioners Court. The petition will be considered by the Calhoun County Commissioners Court on March 26, 2015, at 10:00 a.m. AT--.:�'S` OCIOCK'; wn FEB 11 2015 cou ; TY c�eii�'-16 a BM�bwm Tons BYa"- d.. Designated Agent Henry A. Danysh, RP S 5088 G & Engineers, Inc. TBPLS Firm No. 11122100 205 W. Live Oak Port Lavaca, Texas 77979 (361) 552-4509 PETITION TO VACATE 1.57 ACRES BY DEED RECORDED IN FILE NO. 00087985 OF THE OFFICIAL RECORDS OF CALHOUN COUNTY, TEXAS AND BEING A PART OF OUTLOT 1 IN OUTBLOCK 25 OF THE TOWNSITE OF PORT O'CONNOR RELATIVE TO THE PLAT FILED IN VOLUME 2, PAGE 1 OF THE CALHOUN COUNTY DEED RECORDS: Commissioner Finster made a motion to vacate 1.57 acres by deed recorded in file no. 00087985 of the Official Records of Calhoun County, Texas and being a part of Outlot 1 in Outblock 25 of the Townsite of Port O'Connor relative to the plat filed in Volume 2, Page 1 of the Calhoun County Deed Records. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. Kenneth W. Finster County Commissioner County of Calhoun Precinct 4 March 18, 2015 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Please place the following item on the Commissioners' Court Agenda for March 26, 2015. • Discuss and take necessary action to Vacate 1.57 acres by deed recorded in File No. 00087985 of the Official Records of Calhoun County, Texas and being a part of Outlot 1 in Outblock 25 of the Townsite of Port O'Connor relative to the plat filed in Volume 2, Page 1 of the Calhoun County Deed Records. Sincerely, Kenneth W. Finster KWF/at P.O. Box 177 — Seadrift, Texas 77983 — email: kfinster@cathouncotx.org — (361) 785-3141 — Fax (361) 785-5602 That the undersigned, being the designated agent of the owner of the property described as 1.57 acres by deed recorded in File No. 00087985 of the Official Records of Calhoun County, Texas and being a part of Outlet 1 in Outblock 25 of the Townsite of Port O'Connor relative to the plat filed in Volume 2, Page 1 of the Calhoun County Deed Records do hereby petition the Calhoun County Commissioners Court to vacate said part of Outlet 1, Outblock 25. Property owner: Casey Sharp — Port O'Connor, Texas Adjoining property owners are: Jose Sanchez - 0.18 acre — Port O'Connor, Texas Albert Spaulding — 1.55 acres — Port O'Connor, Texas Jesse McKay — 0.17 acre — Port O'Connor, Texas Kristy Heizer — 0.14 acre — Chatsworth, California Kathryn Harrison — Lot 9-11, Block B, Louis Sharp Subd. — Port O'Connor, Texas POC Improvement Dist. — 4.88 acres —Port O'Connor, Texas The Property is proposed to be replatted in accordance with a plat submitted to the Calhoun County Commissioners Court. The petition will be considered by the Calhoun County Commissioners Court on March 26, 2015, at 10:00 a.m. AT. 0 fOT OCK._..-,—..a FEB 11 2015 Designated Agent 6 Henry 9. anysh, RPLS 5088 G & Engineers, Inc. TBPLS Firm No. 11122100 205 W. Live Oak Port Lavaca, Texas 77979 (361)552-4509 PETITIONO VACATE That the undersigned, being the designated agent of the owner of the property described as 1.57 acres by deed recorded in File No. 00087985 of the Official Records of Calhoun County, Texas and being a part of Outlet 1 in Outblock 25 of the Townsite of Port O'Connor relative to the plat filed in Volume 2, Page 1 of the Calhoun County Deed Records do hereby petition the Calhoun County Commissioners Court to vacate said part of Outlet 1, Outblock 25. Property owner: Casey Sharp — Port O'Connor, Texas Adjoining property owners are: Jose Sanchez — 0.18 acre — Port O'Connor, Texas Albert Spaulding —1.55 acres — Port O'Connor, Texas Jesse McKay — 0.17 acre — Port O'Connor, Texas Kristy Heizer — 0,14 acre — Chatsworth, California Kathryn Harrison — Lot 9-11, Block B, Louis Sharp Subd. — Port O'Connor, Texas POC Improvement Dist. — 4.88 acres — Port O'Connor, Texas The Property is proposed to be replatted in accordance with a plat submitted to the Calhoun County Commissioners Court. The petition will be considered by the Calhoun County Commissioners Court on March 26, 2015, at 10:00 a.m. AT S1 OCLO�CKeNl FEB 11 2015 BY: 40UN C P CANO ? UN TEXAS I Designated Agent Henry anysh, RPLS 5088 G & Engineers, Inc. TBPLS Firm No. 11122100 205 W. Live Oak Port Lavaca, Texas 77979 (361)552-4509 PRELIMINARY PLAT OF BIG FISH SUBDIVISION IN PORT O'CONNOR, TEXAS: Commissioner Finster stated Henry Danysh and the owner, Kasey Sharp were present. Mr. Danysh stated they have the preliminary plat available for approval. He said the building setback lines were originally at 5 feet but to better service the property owners and allow them to have access to the backlot without invading the neighboring property, they propose to move the lot line over to zero (0) on the west side and have a 12 foot setback line on the east side for access to the back property. It would basically be like a townhouse setting. Commissioner Finster asked if there would be any reference in the deed restrictions to the driveways, as they will all be connected. Mr. Danysh stated there will be cleanouts. Mr. Finster stated the cleanouts need to be on the plat so the individuals who purchase the lots know what is available. Mr. Danysh stated the drainage will be to Monroe Street and part of the larger lots may drain to Conejo Street. Mr. Finster asked if there was an easement regarding access to Conejo Street and Mr. Danysh answered no. Commissioner Finster made a motion to approve the preliminary plat of Big Fish Subdivision with the change to the plat discussed above. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. Kenneth W. Finster County Commissioner County of Calhoun Precinct 4 March 18, 2015 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: Please place the following item on the Commissioners' Court Agenda for March 26, 2015. o Discuss and take necessary action to approve Preliminary Plat of Big Fish Subdivision in Port O'Connor, Texas. Sincerely, WU;U W J4;evv Kenneth W. Finster KWF/at P.O. Box 177 — Seadrift, Texas 77983 — email: kfinstergcalhouncotx.org — (361) 785-3141 — Fax (361) 785-5602 mrzzoor :'°v nbY naaz oaazam gin. nbu suer i m o CO1L-CZC (6L6) 6bSt-LS$ (t9[) o Av9 P, 1d�d /l�lb'NIWI�3�d O ki ^. 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G9 9@p 9Aw� I g4a a$cs �v t. u$5$Gag§$ RIN I-______.n- ______� 1 ' Se - n 133HIS �N Of 3N0000 32M06% s 21,6 , c i------------------------------------------------------------------------------------------------------------- I og r O' I -______fg-------- . 8 ir Y r {p a r f IW u �a r I p a____ r .OB�il4 Q(k�'t 1 I I I CONTRACT BETWEEN CALHOUN COUNTY AND SOUTHWEST TEXAS REGIONAL ADVISORY COUNCIL (STRAC) FOR SATELLITE RADIO SERVICES AND AUTHORIZE COUNTY JUDGE TO SIGN: Commissioner Galvan made a motion to approve the contract between Calhoun County and Southwest Texas Regional Advisory Council (STRAC) for satellite radio services and authorize County Judge to sign. Commissioner Finster seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. Calhoun County Emergency Management 211 South Ann Street, Suite 301 Port Lavaca, TX 77979-4249 Phone: 361-553-4400/Pax: 361-553-4444 e-mail: ladonna.thigpen@ealhouncoix.org March 13, 2015 Commissioners' Court RR: Agenda Item Please place on the next Commissioners' court agenda this contract between Calhoun County and the Southwest Texas Regional Advisory Council (STRAC). This contract is being offered by STRAC to allow us to be put on their discounted rate plan for our new satellite dispatch radios that we have received through a Homeland Security Grant. This contract that will begin after out grant award term has expired. "Discuss and take necessary action to approve the contract between Calhoun County and Southwest Texas Regional Advisory Council (STRAC) to be included in their satellite rate plan and authorize the County Judge to sign." Sincerely, C JK�) LaDonna Thigpen Southwest Toses Regional Atlaieory Council MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (MOU) is entered into by and between Southwest Texas Regional Advisory Council (hereinafter referred to as "STRAC") and Calhoun County both of which may be referred to herein collectively as the "Parties". 1. PURPOSE: The purpose of this Memorandum of Understanding (MOU) is to clearly identify the roles and responsibilities of each part as they relate to providing satellite radio services. 2. TERM OF AGREEMENT: The term of this MOU Agreement is effective as of the date of the last signature and continues for one (1) year. At the end of the Term, this MOU automatically renews for five (5) consecutive years, unless earlier terminated by the parties in accordance with section 8. The maximum duration of this MOU is six (6) years. 3. SCOPE OF WORK: Satellite communication services support ongoing coordinated communications capabilities and enhance emergency communications readiness for any possible disaster. For the duration of this agreement, STRAC will provide Calhoun County with Satellite Radio/Telephone Services. The monthly service fee includes the ability to communicate on the satellite radios through STRAC's communication subscription to Network Innovations, and access to satellite radio talk groups. 4. RESPONSIBILITIES: STRAC shall undertake the following activities during the duration of the MOU term: a. Ensure, through their satellite services vendor, activation of Calhoun County satellite communications devices for both two-way dispatch radio and phone functionality and service. b. Establish appropriate Talk Groups within Calhoun County's satellite communications plan to support the local and regional integration and operation of Calhoun County's satellite communications devices. These Talk Groups will be identified by Calhoun County and will be created by STRAC at Calhoun County's request. c. Invoice Calhoun County annually for satellite communications costs. Calhoun County shall undertake the following activities during the duration of the MOU term: MEMORANDUM OF UNDERSTANDING continued a. Request satellite radio/telephone service support in writing to the designated STRAC contact. Within this request will be the number of devices and number and types of Talk Groups. b. Reimburse STRAC for the following costs of satellite radio/telephone service: i. Initial activation fee ii. Monthly fee per device per talk group iii. Airtime fees accrued for satellite telephone use iv. Any other charges incurred by the usage or maintenance of the satellite communications devices. v. Unforeseen charges imposed by the network company. 5. PRICING: See Attachment A for specific pricing. 6. OWNERSHIP AND USE OF DOCUMENTS: To the extent STRAC possesses the right to do so, Calhoun County shall have an unlimited right to any materials distributed by STRAC pursuant to the provisions of this agreement. 7. RECORDS RETENTION: a. STRAC must maintain all documents and records pertaining to the services rendered through this agreement and make them available to Calhoun County at the respective offices of the parties during the record retention period. b. STRAC shall retain any and all documents produced as a result of its services ten years from the date of termination of the agreement, or any extension thereof, or, in the event that litigation is initiated in connection with the services provided by STRAC pursuant to this agreement, four years from the date of resolution of said litigation. c. STRAC shall notify Calhoun County immediately in the event STRAC receives any requests for information from a third party which pertain to the documentation and records referenced herein. To the extent permitted by law, Calhoun County will process all such requests. 8. TERMINATION: a. This Agreement may be terminated, for any reason, by either party upon sixty calendar day's written notice. b. If any state or federal law or regulation is enacted or promulgated which prohibits the performance of any of the duties herein, or, if any law is interpreted to prohibit such performance, this agreement shall automatically terminate as of the effective date of such prohibition. c. Regardless of the manner in which this agreement is terminated, STRAC shall, within thirty days of termination, effect an orderly transfer to Calhoun County or to such person as Calhoun County may designate, at no additional cost to Calhoun MOU_MSAT_v.1_2013 MEMORANDUM OF UNDERSTANDING continued County, all completed or partially completed documents, papers, records, charts, reports, and any other material or information produced as a result of or pertaining to the services rendered by STRAC, or provided to STRAC, hereunder, regardless of the storage medium, if so requested by Calhoun County, or shall otherwise be retained by STRAC in accordance with Section 7 (Records Retention). d. Within ninety calendar days of the effective date of termination of this agreement, STRAC shall submit to Calhoun County its claims, in detail, for the monies owed by Calhoun County for the services performed under this agreement through the effective date of termination. Failure by STRAC to submit its claims within said period will negate any liability on the part of Calhoun County and constitute a waiver by STRAC of any right to collect money STRAC may have otherwise been entitled to. e. Any change to the terms of this MOD shall be made in writing to each Parties Administrative Point of Contact. 9. INDEPENDENT CONTRACTOR: STRAC is an independent contractor and for no purpose shall any of its officers, directors, members, employees, volunteers, subcontractors or agents be considered an employee of Calhoun County. 10. ASSURANCES AND CERTIFICATIONS: STRAC certifies by execution of the Agreement to the following: a. it is not disqualified under 2 CFR §376.935 or ineligible for participation in federal or state assistance programs; b. neither it, nor its principals, are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded fi-om participation in this transaction by any federal or state department or agency in accordance with 2 CFR Parts 376 and 180 (parts A -I), 45 CFR Part 76 (or comparable federal regulations); c. it has not knowingly failed to pay a single substantial debt or a number of outstanding debts to a federal or state agency; d. it is not subject to an outstanding judgment in a suit against Contractor for collection of the balance of a debt; e. it is in good standing with all state and/or federal agencies that have a contracting or regulatory relationship with Contractor; f. that no person who has an ownership or controlling interest in Contractor or who is an agent or managing employee of Contractor has been convicted of a criminal offense related to involvement in any program established under Medicare, Medicaid, or a federal block grant; g. neither it, nor its principals have within the three(3)-year period preceding this Contract, has been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a private or public (federal, state or local) MOU_MSAT_v.1_2013 MEMORANDUM OF UNDERSTANDING continued transaction or contract under a private or public transaction, violation of federal or state antitrust statues (including those proscribing price-fixing between competitors, allocation of customers between competitors and bid -rigging), or commission of embezzlement, theft, forgery, briber, falsification or destruction of records, making false statements or false claims, tax evasion, obstruction of justice, receiving stolen property or any other offense indicating a lack of business integrity or business honesty that seriously and directly affects the present responsibility of Contractor or its principals; h. neither it, or its principals is presently indicted or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with the commission of any of the offenses enumerated in subsection g) of this section; and i. neither it, nor its principals within a three(3)-year period preceding this Contract has had one or more public transaction (federal, state or local) terminated for cause or default. 11. CONFLICT OF INTEREST: STRAC certifies that it does not have or knowingly acquire or retain any financial or other interest that would conflict in any manner with the performance of their obligations under this Agreement. Potential conflicts of interest include, but are not limited to, an existing or potential business or personal relationship between Parties, or any other entity or person involved in any way in any project that is the subject of the Agreement. Each Party shall establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. If, at any time during the term of this Agreement, either Party has a conflict of interest or potential conflict of interest, they shall disclose the actual or potential conflict of interest to the each other within ten (10) days of when they become aware of the existence of the actual or potential conflict of interest. 12. TRANSACTION BETWEEN RELATED PARTIES: Parties shall identify and report to any transactions between either Party and a related party that is part of the work that the is being purchased under this Agreement before entering into the transaction or immediately upon discovery. Parties shall submit the name, address and telephone number of the related party, how the party is related and the work the related party will perform under this Agreement. A related party is a person or entity related to Calhoun County blood or marriage, common ownership or any association that permits either to significantly influence or direct the actions or policies of the other. Parties shall comply with Tex. Gov. Code Chapter 573. Parties shall maintain records and supply any additional information requested. 13. ASSIGNMENT: This Agreement is not assignable by STRAC or Calhoun County without the prior written consent. MOU_MSAT_v.1_2013 MEMORANDUM OF UNDERSTANDING continued 14. SEVERABILITY: If any provision of this subcontract is held in conflict with law, the validity of the remaining provisions shall not be affected. 15. LAW APPLICBLE: This Agreement shall be construed under and in accordance with the laws of the State of Texas and all obligations of the parties created hereunder are performable within the State of Texas. 16. NOTICE: Except where the terms of this Agreement expressly provide otherwise, any election, notice, or communication required or permitted to be given under this Agreement shall be in writing and deemed to have been duly given if and when delivered personally (with receipt acluiowledged), or three (3) days after depositing same in the U.S. mail, first class, with proper postage prepaid, or upon receipt if sending the same by certified mail, return receipt requests, or upon receipt when sent by a commercial courier service (such as FedEx) for expedited delivery to be confirmed in writing by such courier, at the addresses set forth below or to such other address as either party may from time to time designate in writing. 17. Points of Contact: STRAC Administrative: Alex O'Rourke 7500 Hwy 90 West Suite 200 San Antonio, TX 78227 210-233-5841 Alex.orourlce@strac.org Financial: Amy Flores 7500 Hwy 90 West Suite 200 San Antonio, TX 78227 210-233-5834 accounting@strac.org Calhoun County Administrative: LaDonna Thigpen 211 S. Ann, Suite 301 Port Lavaca, TX 77979 Financial: Cindy N11P11pr 202 S. Ann St. Port Lavaca, TX 77979 361-553-4610 MOU_MSAT_v.1_2013 MEMORANDUM OF UNDERSTANDING continued 18. ENTIRE AGREEMENT: This Agreement, together with its authorizing exhibits, if any, constitute the final and entire agreement between the parties hereto and contain all of the terms and conditions agreed upon. No other agreements, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind the parties STRAC Eric Epley Executive Director Date: Calhoun County Michael J. Pfeifer Calhoun County Judge r Date: -7 -Z-4 `I MOU_MSAT_v.1_2013 MEMORANDUM OF UNDERSTANDING continued 18. ENTITLE AGREEMENT: This Agreement, together with its authorizing exhibits, if any, constitute the final and entire agreement between the parties hereto and contain all of the terms and conditions agreed upon. No other agreements, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind the parties Date: MOU_MSAT_V.1_2013 Calhoun County f�4a-�l a ,� _ Michael J. Pfeifer Calhoun County Judge Date: 7 •- 24 '; MEMORANDUM OF UNDERSTANDING continued Schedule A Pricing A. Monthly MSAT fee: $5918/unit B. One time fees: $88.33/unit MOU_MSAT_v.1_2013 OPERATION STONE GARDEN GRANT FOR 2014 IN THE AMOUNT OF $258,005.00 AND AUTHORIZE COUNTY JUDGE TO SIGN. Judge Pfeifer stated since this is a grant, the County has to front the money, and the money is reimbursed as the money is spent. Commissioner Galvan made a motion to approve the Operation Stone Garden grant for 2014 in the amount of $258,005.00 and authorize County Judge to sign. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: OPERATION STONE GARDEN GRANT 2013 DATE: MARCH 26, 2015 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR MARCH 26, 2015 * To aclmowledge and accept the Operation Stone Garden Grant for 2014 in the amount of $258,005.00. Sincerely,y George Aleman Calhoun County Sheriff p Texas Department of Public Safety 2014 Sub -Recipient Award for Calhoun County S IGei�eri'l /�(�f;jdinformattont�-� � Rference/Encumbrance No '"* � ` F K x t -e ^r--*� �° Date of Award: March 5, 2015 Prepared By: Mendez, Arturom 3. SAA Award Number: 14-SR 48057-03 Judge Michael Pfeifer Calhoun County 211 South Ann Street #301 Port Lavaca, TX 77979 OPSG $258, 005.00 Federal Grant Title: Homeland Security Grant Program (HSGP) Operation Stonegarden (OPSG) Federal Grant Award Number: EMW-2014-SS-00029 Federal Granting Agency: U.S. Department of Homeland Security(DHS) Federal Emergency Management Agency (FEMA) Date Federal Grant Awarded to TxDPS: August 6, 2014 CFDA: 97.067 Grant Period: From: To: Sep 1, 2014 Feb 28, 2016 (The SAA must receive all invoices by the end of grant period) 7. Statutory Authority for Grant: The Department of Homeland Security Appropriations Act, 2014, (Public Law 113-76), and The Homeland Security Act of 2002 as amended (Public Law 107-296), (6 U.S.C. § 603). 18. Method of Payment: Primary method is reimbursement. 9. Debarment/Suspension Certification: The Sub -Recipient certlfles that the sub -recipient and its contractors/vendors and principals are not debarred,suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency and do not have active Exclusions listed at https://www.sam.gov/portal/public/SAM/ Approving TxDPS Official: Signature of TxDPS Official: Garry Jones Deputy Assistant Director Texas Homeland Security Agncy tit r State Administrative Agency Texas Department of Public Safety I have read, understood and agree to this Sub -Recipient Agreement consisting of this Award and the attached Terms and Conditions. Print name and title of Authorized Sub -Recipient Official: Signature of Sub -Recipient Official: Judge Michael Pfeifer or 74-6001923 DATE: April 19, 2015 Signed Award 087309324 Terms and Conditions must be returned to _- 30-)v on or before the due 2014 TERMS AND CONDITIONS Instructions. The Sub -recipient shall., 1. Fill In the information and sign the Grant Sub -Recipient Award; 2. Certify they have read and understand these Terms and Conditions; 3. Certify to the statements provided in Exhibits A, B, C and D located at the back of this document by filling in contact Information and signing all exhibits, and 4. Return all documents via email to SAA—SRA@dps.texas.gov on or before the date provided in the transmittal letter and/or in this Grant. 1. Grant Sub -recipient Aareemen This Grant Sub -recipient Agreement (consisting of this 2014 Grant Sub -recipient Award and these Terms and Conditions) Is made and entered into by and between the Department of Public Safety / Texas Homeland Security State Administrative Agency, an agency of the State of Texas, hereinafter referred to as "DPS/THSSAA," and the funds recipient, hereinafter referred to as the' Sub -recipient" or "Sub -grantee." Furthermore, DPSITHSSAA and the Sub -recipient are collectively hereinafter referred to as the "Parties." This Grant Sub -recipient Agreement (SRA), or otherwise referred to herein as "this Grant" or "this Agreement", Is only an offer until Sub -recipient returns the signed copy of this Grant on or before the date provided in the transmittal letter and/or in this Grant Sub -recipient Award. The FY 2014 Homeland Security Grant Program (HSGP) funding plays an important role In the Impplementation of the National Preparedness System (NPS) by supporting the building, sustalnment, and delivery of core capabllltles essential to achieving the National Preparedness Goal (NPG) of a secure and resilient Nation. HSGP funding shall be used for statutorily eligible costs related to the planning, organization, equipment, training, and exercise needs that prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events. This program provides an integrated mechanism tfiat builds and sustains core capabilities to support the Nation's Preparedness against terrorist attacks, major disasters, and other emergencies. The FY 2014 Nonprofit Security Grant Program (NSGP) funding plays an important role in the Implementation of the National Preparedness System (NPS) by supporting the development and sustainment of core capabilities. Core capabllltles are essential for the execut on of each of the five mission areas outlined In the NGP. NSGP provides funding support statutorily eligible costs to include target hardening and other physical security enhancements and activities to nonprofit organizations that are at high risk of terrorist attack and located within one of the specific Urban Areas Security Initiative (UASI)-eligible Urban Areas, While this funding is provided specifically to high -risk nonprofit organizations, the program seeks to Integrate nonprofit preparedness activities with broader State and local preparedness efforts. It is also designed to promote coordination and collaboration In emergency preparedness activities among public and private community representatives, as well as State and local government agencies. Sub -recipient may not assign or transfer any Interest in this Grant without the express, prior written consent of DPS/THSSAA. If Sub-reclpient issues subawards as part of this Grant project, Sub -recipient shall include and require its subawardees to comply with the terms and conditions of this Grant. The term "Sub -recipient agreement funds" as used in this Grant means funds provided by DPS/THSSAA under the United States Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) grant programs (also referred to herein as DHS/FEMA). The term "Sub -recipient's funds" or match funds as used In this Grant means funds provided by the Sub -recipient. 2. Overview and Performance Standards All allocations and use of funds under this Grant shall be In accordance with the FY 2014 Funding Opportunity Announcement (FOA) for the Federal Grant Title sppecified on this Grant, and such FY 2014 FOA is Incorporated by reference herein. Sub -recipient shall read, understand and accept the FY 2014 Funding Opportunity Announcement as binding. A. Standard of Performance. Sub -recipient shall perform all activities and projects entered into the DPS/THSSAA web -based grants management system which are approved by DPS/THSSAA. Any change to a project shall receive prior written approval by the appropriate local, regional and state -level grant administrator(s). Sub -recipient shall perform all activities in accordance with all terms, provisions and requirements set forth in this Grant, Including but not limited to the following Exhibits: 1. Assurances — Non -Construction Programs, hereinafter referred to as "Exhibit A" 2. Assurances — Construction Programs, hereinafter referred to as "Exhibit B" 3. Certifications, hereinafter referred to as "Exhibit C" 4. State of Texas Assurances, hereinafter referred to as "Exhibit D" B. Failure to Perform. In the event Sub -recipient fails to Implement the project(s1 entered and approved in the DPS/THSSAA web -based . grants management system, or comply with any provision of this Grant, Sub-reclpient shall be Ile le to DPS/THSSAA for an amount not to exceed the award amount of this Grant and may be barred from applying for or receiving additional DHS/FEMA grant program funds or any other grant program funds administered by DPS until repayment to DPS/THSSAA is made and any other compliance or audit finding is satisfactorily resolved, in addition to any other remedy specified in this Grant. Failure to timely implement projects may reduce future funding in additional DHSiFEMA and/or other grant programs administered by DPS. 3, Environmental Review Sub -recipient shall assess its federally funded projects for potential impact to environmental resources and historic properties. Sub -recipient shall submit any required screening form(s) as soon as possible and shall comply with deadlines established by DPS/THSSAA. Timelines for the Environmental Planning and Historic Preservation (EHP) review process will vary based upon the complexity of the roJJect and the potential for environmental or historical impact. Sub -recipient shall include sufficient review time within its protect management plan to comply with EHP requirements. Initiation of any activity Prior to completion of FEMA's Page 2 OF 18 EHP review will result in a non compliance findina and DPSITHSSAA will not authorize or release Grant funds for non -compliant Proiects. Sub -recipient, as soon as possible upon receiving this Grant, shall provide Information to DPS/THSSAA to assist with the legally -required EHP review and to ensure comppliance with applicable EHP laws and Executive Orders (EO) currently using the FEMA EHP Screening Form OMB Number 1660.0115/FEMA Form 024-0-01 and submitting it, with all supporting documentation, to DPS/THSSAA for review. These EHP requirements Include but are not limited to the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species Act, EO It 988 — Floodplain Management, EO 11990 — Protection of Wetlands, and EO 12898 — Environmental Justice. Sub -recipient shall comply with all Federal, State, and local EHP requirements and shall obtain applicable permits and clearances. See FEMA Information Bulletin 329. Sub -recipient shall not undertake any activity from the project that would result in ground disturbance, facility modification, or purchase and use of sonar equipment without the prior approval of FEMA. These Include but are not limited to communications towers, ph sical security enhancements involving ground disturbance, new construction, and modifications to buildings. Sub -recipient shall comply with all mitigation or treatment measures required for the project as the result of FEMA's EHP review. Any changes to an approved project description will require re-evaluation for compliance with EHP requirements before the project can proceed. If ground disturbing activities occur during project implementation, Sub -recipient shall ensure monitoring of ground disturbance and if any potential archeological resources are discovered, Sub -recipient shall immediately cease construction in that area and notify FEMA and the appropriate State Historical Preservation Office. 4. Funding Obligations A. DPS/THSSAA shall not be liable to Sub -recipient for any costs Incurred by Sub -recipient that are not allowable costs. B. Notwithstanding any other provision of this Grant, the total of all payments and other obligations incurred by DPSITHSSAA under this Grant shall not exceed the Total Award Amount listed on the Grant Sub -recipient Award. C. Sub -recipient shall contribute the match funds listed on the Grant Sub -recipient Award D. Sub -recipient shall refund to DPS/THSSAA any sum of these Grant funds that has been determined by DPS/THSSAA to be an overpayment to Sub -recipient or that DPS/THSSAA determines has not been spent by Sub -recipient in accordance with this Grant. No refund payment(s) shall be made from local, state or federal Grant funds unless repayment with Grant funds Is specificallyy permitted by statute or regulation. Sub -recipient shall make such refund to DPS/THSSAA within thirty (30) calendar days after DPSrMSSAA requests such refund. E. ' Notwithstanding any other provisions, the Parties hereto understand and agree that DPS/THSSAA's obligations under this Grant are contingent upon the receipt of adequate funds to meet DPS/THSSAA's liabilities hereunder, except as required by the Homeland Security Grant Program (HSGP). DPS/THSSAA shall not be liable to Sub -recipient for costs which exceed the amount specified In this Grant. 5. Performance Period grant management system by the end of the performance period. DPSITHSSAA shall not be obligated to reimburse expenses Incurred or submitted after the performance period. 6, Uniform Administrative Requirements Cost Principles and Audit Requirements Except as specifically modified by law or this Grant, Sub -recipient shall administer this Grant through compliance with the most recent version of all applicable laws and regulations, includin� but not limited to DHS program legislation, Federal awarding agency regulations, and the terms and conditions of this Grant. A non-exc usive list is provided below. A. Administrative Requirements 1: 44 C.F.R. Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (the A-102 Common Rule); 2. 2 C.F.R. Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non -Profit Organizations (OMB Circular A-110), 3. 44 C.F.R. Part 10, Environmental Considerations B. Cost Principles 1. 2 C.F.R. Part 225, Cost Principles for State, Local and Indian Tribal Governments (OMB Circular A-87) 2. 2 C.F.R. Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 C.F.R. Part 230, Cost Principles for Non -Profit Organizations (OMB Circular A-122) 4. 48 C.F.R. Subpart 31.2, Federal Acquisition Regulations (FAR), Contracts with Commercial Organizations C. Audit Requirements OMB Circular A-133, Audits of States, Local Governments and Non -Profit Organizations. Page 3 OF 38 D. Grant Guidance (Funding Opportunity Announcement) Sub -recipient agrees that all allocations and use of funds under this Grant shall be in accordance with the applicable FY 2014 Funding Opportunity Announcement and supplemental resources for the HSGP currently available at tirr„•u,.,,.,,.,ramp„ .,r,,,,r��-i�r,�a.,,_,rarar�aaFaaa2nron5-5hmadn456o56217175fbdee28d2606e/FY 2014 HSGP FOA Finalpdfandthe 7. DHS .SPeclflc Acknowledaements and Assurances Sub-reciplent shall comply with the DHS Standard Administrative Terms and Conditions that are outlined in Part 6.1.1 — Financial Assistance Award Standard Terms and Conditions ((January 14, 2011), which is Incorporated by reference herein. DHS requires those standard terms and conditions which are approved by the Division of Financial Assistance Policy and Oversight to be applied to all financial assistance awards: tspt ,//www dhs cov/xlibrary/assets/cfo-financial-management-g_Olicy-manual odf. Sub -recipient acknowledges and agrees, and shall require any sub-reciplents, subawardees, contractors, successors, transferees, and assignees to acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. - 1. Sub -recipient shall cooperate with any compliance review or complaint investigation conducted by DHS 2. Sub -recipient shall give DHS access to and the right to examine and copy records, accounts, and other documents and sources of Information related to this Grant and permit access to facilities, personnel, and other individuals and Information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Sub -recipient shall submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. _ 4. Sub -recipient shall comply with all other special reporting, data collection, and evaluation requirements, as prescribed bylaw or detailed in program guidance. 5. If, during the past three (3) years, Sub -recipient has been accused of discrimination on the grounds of race, color, national origin (Including limited English proficiency), sex, age, disability, religion, or familial status, Sub -recipient shall provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS awarding office and the DHS Office of Civil Rights and Civil Liberties. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against Sub -recipient, or Sub -recipient settles a case or matter alleging such discrimination, Sub -recipient shall forward a copy of the complaint and findings to the DHS Component and/or awarding office. The United States has the right to seek judicial enforcement of these obligations. 8, Operation Stonegarden (OPSG) Specific Conditions If Sub -recipient is receiving Operation Stonegarden (OPSG) funds, Sub -recipient is prohibited from obligating or expending OPSG funds provided through this Grant until each unique, specific, or modified countyy level, tribal or equivalent Operations Orden or Fragmentary Order has been reviewed and approved by official notification by FEMA and Customs and Border Protection/Border Patrol (CBP/BP). Each Operations Order will be transferred via the secure portal (CBP/BP) BPETS system from each respective AOR Sector HQ to CBP/BP HQ in Washington, D.C., for review and pre -approval for Operational continuity, then forwarded to FEMA GPD/PGD OPSG Program Office for final review/approval. Official notification of approval will be sent by FEMA via email to DPS/THSSAA and CBP/BP HQ in Washington, D.C. 1. Sub -recipient shall develop and submit required operational documents through the border area's Integrated Planning Team. 2. , Sub -recipient shall maintain an approved Concept of operations, consisting of a campaign plan and proposed budget which will articulate the Intent of how OPSG funds will be used throughout Sub -recipient's Grant performance period. 3. If Sub -recipient Intends to spend more than 50 percent of Its award on overtime over the course of the performance period, a request for an overtime waiver shall be submitted through the Integrated Planning Team. 4. Sub -recipient shall develop and submit Operations Orders for Tactical operational periods to achieve the strategic objectives of the campaign plan. 5, Sub -recipient shall only initiate tactical operations after the specific Operations Orders) are approved through the Border Patrol Headquarters and by FEMA, and the DPS/THSSAA has Issued a Grant Sub -recipient Award or Grant Adjustment Notice (GAN) to the jurisdiction. ' 9. State_Reauirements for Grants Sub-reci lent shall comply with all other federal, state, and local laws and regulations applicable to this Grant including but not limited to the laws and the regulations promulgated In Texas Government Code, Chapter 783, Uniform Grant and Contract Management, State Administrative Agency Information Bulletins, available at htto•/Iwww txdos state tx us/director staff/saalinformation bulletins htm Texas Uniform Grants Management Standards (UGMS) at hN •// window state tx us/orocuremenucatrad/umns odf and the State Administrative Agency Sub -recipient Manual, available at hrr n r dos state tx us/director staff/saa!documents/subrecipientManual odf. Sub -recipient shall, in addition to the assurances and certifications, comply and require each of its subcontractors employed In the completion of the project to comply with all applicable statutes, regulations, executive orders, OMB circulars, terms and conditions of this Grant, and the approved application. Page 4 OF 18 Sub -recipient shall comply with the State of Texas General Appropriations Act, Art. IX, Part 4, as follows: 1. Grant funds may not be expended for this Grant to a law enforcement agency regulated by Texas Occupations Code, Chapter 1701, unless the law enforcement agency requesting this Grant is in compliance with all rules developped by the Texas Commission on Law Enforcement (COLE) or TCOLE certifies that the requesting agency is in the process of achieving compliance with such rules. 2. Grant funds may not be awarded to or expended by any entity which performs political polling. This prohibition does not aplto a poll conducted by an academic Institution as part of the Institution's academic mission that is not conducted for the benefit of a particular candidate or party. 3. Grant funds may not be expended bye unit of local government unless the following limitations and reporting requirements are satisfied: a. Texas General Appropriations Act, Art, IX, Parts 2 and 3, except there Is no requirement for increased salaries for local government employees; b. Texas Government Code Sections 556,004, 556.065, and 556.006, which prohibits using any money or vehicle to support the candidacy of any person for office; Influencing positively or negatively the payment, loan, or gift to a person or political organization for a political purpose and using Grant funds to influence the passage or defeat of legislation including not assisting with the funding of a lobbyist, or using Grant funds to pay dues to an organization with a registered lobbyist; c. Texas Government Code Sections 2113.012 and 2113.101, which prohibits using Grant funds to compensate any employee who uses alcoholic beverages on active duty and Sub-reclpient may not use Grant funds to purchase an alcoholic beverage and may not pay or reimburse any travel expense for an alcoholic beverage; d. Texas General Appropriations Act, Art. IX, Section 6.13, which requires Sub-reciplent to make every effort to attain key performance target levels associated with this Grant, including performance milestones, milestone time frames, and related performance reporting requirements; and - e. General Appropriations Act, Art. IX, Sections 7.01 and 7,02, and Texas Government Code §2102.0091, which requires that this Grant may only be expended if Sub -recipient timely completes and files its reports. 10, Restrictions and General Conditions A. Use of Funds. DHS Grant funds may only used for the purposes set forth In this Grant, and shall be consistent with the statutory authority for this Grant. Grant funds may not be used for matching funds for other Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, Federal funds may not be used to sue the Federal government or any other government entity. B. Lobb In Prohibited. No funds shall be expended by Sub -Recipient to pay any person to influence, or attempt to influence an officer or amp oyee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal of any Federal contract, grant, loan, or cooperative agreement. These lobbying prohibitions may be found at 31 U.S.C. §1352, Further, Sub -Recipient understands and agrees that it shall not use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation, or policy, of any level of government, without the express prior written approval of FEMA. C. Transferring Funds. Sub -recipient is prohibited from transferring funds between grant programs (such as SHSP, UASI, and OPSG) without a properly executed GAN. D. Federal Emolovee Prohibition. Federal employees are prohibited from serving in any capacity (paid or unpaid) on any proposal submitted under this Grant. Federal employees may not receive funds under this Grant. E. Cost Categories. There may be limitations on the use of HSGP and/or NSGP funds for the categories of costs listed below. For additional details on restrictions on the use of funds, refer to the FY 2014 HSGP or NSGP FOA, Appendix C, Funding Guidelines. 1. Management and Administration 2. Planning 3. Organization 4. Equipment 5. Training 6, Exercises 7. Maintenance and Sustainment 8. Critical Emergency Supplies 9, Construction and Renovation - F. Governing Board Aooroval. In cases where local funding is established by a Council of Government (COG) or an Urban Area Security Initiative (UASI) governing board, the release of funds by DPS/THSSAA Is contingent upon funding allocation approval by the governing board. Page 5OF 18 G. Notices. All notices or communications required or permitted to be given by either Party hereunder shall be deemed sufficiently given If mailed by registered mail or certified mail, return receipt reqquested, or sent by overnight courier, such as Federal Express or Lone Star, to the other Party at Its respective address. For notice to DPS/THSSAA see address set forth below. For Sub -recipient, see the address listed on the Grant Sub -Recipient Award page or.Polnt of Contact address listed for the Sub -recipient in the DPS/THSSAA Grants Management System (SPARS). Homeland Security State Admin. Agency Department of Public Safety Box 4087 H. Points of Contacts. Within 30 calendar days of any change, Sub -recipient shall notify DPS/THSSAA of any change or correction to the chief elected official, program, and/or financial points of contact In the DPS/THSSAA grant management system. I. DUNS Number. Sub -recipient confirms its Data Universal Numbering Systems (DUNS) Number is the number listed on this Grant. The DUNS Number is the nine digit number established and assigned by Dun and Bradstreet, Inc., at 8661705-5711 or htfo://fedaov.dn b. com/webform. J. Central Contractor Registration and Universal Identifier Requirements. Sub -recipient maintains that it has registered on the System for Award Management (SAM) at wm sam.govor other federally established site for contractor registration, and entered DPS/THSSAA-required information. Sub -recipient shall keep current, and then review and update the information at least annually. Sub -recipient shall keep information current in the SAM database until the later of when it submits this Granl's final financial report or receives final Grant award payment. Sub -recipient agrees that It shall not make any subaward agreement or contract related to this Grant without first obtaining the vendor/subawardee's mandatory DUNS number. See Section .210 of OMB Circular A-133, Audits of States, Local Governments, and Non-profit Organizations. K. Indirect Cost Allocation Plan. Sub -recipient shall submit its most recently approved Indirect Cost Allocation Plan signed by Cognizant Agency to DPS/THSSAA within 30 calendar days of the approval. "Cognizant agency" means the Federal agency responsible for reviewing, negotiating, and approving cost allocation plans or indirect cost proposals developed under 2 C.F.R. Part 225 on behalf of all Federal agencies. OMB publishes a listing of cognizant agencies at http://harvester.census.00v/sac/dissem/aso/reoorts.aso. Unless the basis of the cost plan changes, Sub -recipient only needs to forward the annual Indirect Cost Rate approval letter to DPS/THSSAA within 30 calendar days after approval by the Cognizant Agency. The approved Indirect Cost Plans and approval letters shall be emailed to SAA RROclos.texas.aov. The Sub -recipient name shall be included in tlje file name and subject line of the email transmittal. L. Reporting Total Compensation of Sub -recipient Executives. 2 C.F.R. §170.320; see FEMA Information Bulletin 350. 1. Applicability and what to report: Sub -recipient shall report whether Sub -recipient received $25 million or more in Federal procurement contracts or financial assistance subject to the Transparency Act per 2 C.F.R. §170.320. Sub -recipient shall report whether 80% or more of Sub -recipient's annual gross revenues were from Federal procurement contracts or Federal financial assistance. If Sub -recipient answers eyes" to both questions, Sub -recipient shall report, along with Sub -recipient's DUNS number, the names and total compensation (see 17 C.F.R. §229.402(c)(2)) for each of Sub -recipient's five most highly compensated executives for the preceding completed fiscal year. 2. Where and when to \report: Sub -recipient shall report executive total compensation at www.sam.aov, or other federally established replacement site. By signing this Grant, Sub -recipient certifies that, if required, Sub -recipient's Jurisdiction has already registered, entered the required information, and shall keep information In the SAM database current, and update the Information at least annually for each year until the later of when the jurisdiction submits its final financial report or receives final payment. Sub -recipient agrees that it shall not make any subaward agreement or contract without first obtaining the subawardee's mandatory DUNS number. M. Direct Deooslt. If Sub -recipient has not received HSGP or NSGP reimbursements from DPS/THSSAA within the past eleven (11) months (prior to date of award), it shall forward a new/updated direct deposit form to DPS/THSSAA. Completed direct deposit forms from Sub -recipient shall be emailed to SAA RRIo?dps.texas.aov. The email subject line and attachment name shall Include the jurisdiction name and identify the document attached (i.e. "Semple County DD form"). The direct deposit form is currently available at hftp,//www.window.state.tx.us/taxinfo/taxforms/"74-176.i)d. Sub -recipient may simultaneously sign up for the Advance Payment Notification tAPN) small feature which provides State of Texas payees with a one -business -day advance notice that a direct deposit payment has 6been sent to Its financial ins itutlon. After receiving an APN, a payee may securely access its payment details online. N. Procurements. Sub -recipient shall comply with all applicable federal, state, and local laws and requirements, including but not limited to proper competitive solicitation processes where required, for any procurement which utilizes federal funds awarded under this Grant in accordance with 44 C.F.R. §13.36. 0. Contract Provisions. All contracts executed using funds awarded under this Grant shall contain the contract provisions listed under 44 C.F.R. §13.37(b), Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. to contracting with or voluntarily excluded by any federal department "Exclusions" by reviewing the vendor/subawardee using funds awarded under this debarment, declared Ineligible s not have any active O. Manaaement and Administration. If this Grant includes a specific award of funds to Sub-reclplent for management and administration (M&A), Sub -recipient shall comply with all applicable requirements and limitations with respect to M&A. For additional Information on M&A, refer to Information Bulletin 365 located at httw//www fema aov/arants/grant-pLarams-directorate-information-bulletins R. Personnel Cap. Up to fifty percent (50%) of all HSGP awards received by Sub-reciplent may be used for personnel and personnel -related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement PRICE) of Homeland Security Act (Public Law 110-412), In general, use of HSGP funding to pay for staff and/o( contractor regular time or Page 6OF 18 overtime/backill, among other items, are considered personnel -related costs. Sub -recipient may request a waiver to the 50% personnel cap by submitting a waiver request through its respective regional council or urban area working group to DPS/THSSAA at SAAng dos.texas.gov. Requests for waivers shall be submitted on official Sub -recipient letterhead and be signed by an authorized officlal of Sub -recipient. Waivers shall contain the information required on page 9 of the FEMA Information Bulletin 379. S. Property Management and inventory. At least every two (2) years, Sub -recipient shall take a physical Inventory and shall reconcile the results with property records. Sub -recipient shall maintain property/inventory records which, at minimum, shall Include a description of the property, a serial number or other identification number, the source of property, who holds title, the acquisition date, the cost of the property, the percentage of Federal participation in the cost of the property, the location, use and condition of the property, and -any ultimate disposition data including the date of disposal and sale pace of the property. (See sample equipment inventory record format at hfto,//www.txdps,state.tx.ustd[rector Staff/saa/audit and compliance htm ) Sub-reciplent shall develop and implement a control system to prevent loss, damage or theft of property and Sub -recipient shall Investigate and document any loss, damage or theft of property funded T. Publications. All publications produced as a result of funding under this Grant, which are submitted for publication in any magazine, journal, or trade paper, shall Include the following statement: "This material is based upon work supported by the U.S. Department of Homeland Security. The views and conclusions contained in this document are those of the authors and should not be interpreted as necessarily representing the official policies, either expressed or implied, of the U.S. Department of Homeland Security." U. Acknowledgement of Formal Funding from DHS. Sub -recipient shall comply with requirements to acknowledge use of Federal funding when issuing statements, press releases, requests for proposals, bid Invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. V. Use of DHS DPS and DPS/THSSAA Seals and Non -Endorsement. Sub-reclpient shall obtain DHS, DPS, or DPS/THSSAA's prior written approval before using any of these agencies' seal(s), logos, crests or reproductions of flags or likenesses of agency officials. Funding of this Grant does not equate to endorsement of use of funding agencies' seals, logos, crests, etc., including use of the United States Coast Guard seal, logo, crests, or reproductions of flags or likenesses of Coast Guard officials. W. o t. Sub -recipient shall comply with requirements regarding publications or other exerclse of copyright for any work first produced under Federal financial assistance awards hereto related unless the work includes any information that is otherwise controlled by the Government (e.g., classified information or other information subject to national security or export control laws or regulations). For any scientific, technical, or other copyright work based on or containing data first produced under this Grant, including those works published in academic, technical or professional journals, symposia proceedings, or similar works, Sub-reciplent grants the Government a royalty -free, nonexclusive and irrevocable license to reproduce, display, distribute copies, perform, disseminate, or prepare derivative works, and to authorize others to do so, for Government purposes in all such copyrighted works. Sub -recipient shall affix the applicable copyright notices of 17 U.S.C. §401 or 402 and an acknowledgment of Government sponsorship (including award number) to any work first produced under this Grant. Further, Sub -recipient acknowledges that FEMA National Preparedness Directorate reserves a royalty -free, non-exclusive, and Irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for government purposes: (1) the copyright in any work developed under an award or sub -award; and (2) any rights of copyright to which a recipient or Sub -recipient purchases ownership with Federal support. Sub-reclpient agrees to consult with DPS/THSSAA regarding the allocation of any patent rights that arise from or are purchased with this funding. X. Quarterly Performance Reports. Sub -recipient shall submit performance reports and progress reviews per DPSITHSSAA and/or FEMA's direction. Reports are entered Into the grants management system. Performance reports are due by the twentieth (20th) calendar day after the end of each calendar quarter: January 20, April 20, July 20 and October 20; or as otherwise specified or required by DPS/THSSAA. DPS/THSSAA may require other reports or different timeilnes to meet federal reporting dates or to respond to information requests. Failure to timely complete a performance report will result In Sub -recipient being unable to request additional reimbursements/advances and may affect future funding. Y. Site sits. DHS and/or DPS/THSSAA, through Its authorized representatives, have the right, at all reasonable times to make site visits to review project accomplishments and management control systems and to provide such technical assistance as may be required. If any site visit is made by DHS on the premises of Sub -recipient or a contractor under this Grant, Sub -recipient shall provide and shall require Its contractors to provide all reasonable facilities and assistance for the safety and convenience of the government representatives in the performance of their duties. All site visits and evaluations shall be performed in such a manner that will not unduly delay the work. Z. Limited English Proficiencv (Civil Rights Act of 1964 Title VI)Sub-recipient shall comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and Mitten translation. In order to facilitate compliance with Title VI, Sub-reciplent Is encouraged to consider the need for language services for LEP persons served or encountered in developing program budgets. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency( August 11, 2000), requires federal agencies to Issue guidance to recipients of federal financial assistance, assisting such organizations and entities in understanding their language access obligations. DHS published the required guidance in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755.21768 (April 18, 2011). The Guidance provides helpful information such as how a recipient of federal financial assistance can determine the extent of its obligation to provide language services; selecting language services; and elements of an effective plan on language assistance for LEP persons. For additional assistance and Information regarding language access obligations, please refer to the DHS Recipient Guidance at httos //www dhs cloy/guidance published help department supported -organizations -provide -meaningful -access -people -limited and additional resources on httoWwww.lep.goy,. AA. Protection of Human Subjects. Sub -recipient shall comply with the requirements of the Federal regulations at 45 C.F.R. Part 46, which requires that Sub -recipients comply with applicable provisionsllaw for the protection of human subjects for purposes of research. Sub-reclpienf shall comply with the requirements in DHS Management Directive 026-04, Protection of Human Subjects, prior to implementing any work with human subjects. For purposes of 45 C.F.R. Part 46, research means a systematic investigation, Including research, development, testing, and evaluation, deslgna to develop or contribute to general knowledge. Activities that meet this definition constitute research for purposes of this policy, whether or not they are conducted or supported under a program that Is considered research for other purposes. The regulations specify additional protections for research involving human fetuses, pregnant women, and neonates (Subpart B); prisoners (Subpart C); and children (Subpart D). The use of autopsy materials is governed by applicable State and local law and is not directly regulated by 45 C.F.R. Part 46. Page 7OF 18 BB. National Flood Insurance Act of 1968. Sub -recipient shall comply with the requirements of Section 1306(c)of the National Flood Insurance Act, as amended, which provides for benefit payments under the Standard Flood Insurance Policy for demolition or relocation of a structure Insured under the Act that is located along the shore of a lake or other body of water and that Is certified by an appropriate State or local land use authority to be subject to imminent collapse or subsidence as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels. These regulations are codified at 44 C.F.R. Part 63. CC. USA Patriot Act of 2001, Sub -recipient shall comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§175-175c. Among other things, it prescribes criminal penalties for possession of any biological agent, toxin, or delivery systems of a type or In a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose. The Act also establishes restrictions on access to specified materials. "Restricted persons,' as defined by the Act, may not possess, ship, transport, or receive any biological agent or toxin that is listed as a select agent. DD. Fly America Act of 1974. Sub -recipient shall comply with the requirements of the Preference for U.S. Flag Air Carriers: Travel supported by U.S. government funds requirement, which states preference for the use of U.S. flag air carriers (air carriers holding certificates under 49 U.S.C. §41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. §40118) and the Interpretive guidelines issued by the Comptroller General of the United States In the March 31, 1981 amendment to Comptroller General Decision B138942. EE. Activities Conducted Abroad. Sub -recipient shall comply with the requirements that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. FF. Trafficking Victims Protection Act of 2000 All recipients of financial assistance shall comply with the requirements of the government -wide award term which Implements Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. § 7104), located at 2 C.F.R. Part 175. This is Implemented in accordance with OMB Interim Final Guidance, Federal Register, Volume 72, No: 218, November 13, 2007. In accordance with the statutory requirement, in each agency award under which funding is provided to a private entity, Section 106(g) of the TVPA, as amended, requires the agency to include a condition that authorizes the agency to terminate the award, without penalty, if the recipient or a sub-reclplent: (a) engages in severe forms of trafficking in persons during the period of time that the award is in effect; (b) procures a commercial sex act during the period of time that the award is in, effect; or (c) uses forced labor in the performance of the award or subawards under the award. DPSITHSSAA Is authorized to terminate this Grant ,without penalty, if the above condition is violated. Sub -recipient shall include this condition in any subawards or contracts It makes as a result of this Grant. Full text of the award term Is provided at 2 C.F.R. §175.15. GG. Americans with Disabilities Act of 1990 Sub -recipient shall comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entitles, public and private transportation systems, places of public accommodation, and certain testing entities, 42 U.S,C. §§ 12101-12213. HH. Public Dissemination of Sensitive Information. Sub -recipient shall notify DPSITHSSAA of any workshops, conferences, seminars or other public venues at least one hundred (100) calendar days before presenting any potentially sensitive information regarding this project. No sensitive information may be presented by Sub-reclplents' personnel without DPSITHSS and the DHS Grants Officer's review and prior written approval. II. Security Concerns/Violations. Sub -recipient shall Inform the THSSAA's Deputy Assistant Director in writing within two (2) calendar days of Sub-reclplent being made aware of any securlty concerns with individuals having access to government facilities or sensitive information. In the event that sensitive information Is divulged In violation of Sub -recipient's security procedures, Sub -recipient shall immediately notify the DPS/THSSAA Deputy Assistant Director and take appropriate law enforcement and legal action. JJ. SAFECOM. Sub-reclplent shall comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance Interoperable communications for awards under this Grant that provide emergency communication equipment and its related activities. KK. Best Practices for Collection and Use of Personally Identifiable Information (PII).Sub-reclplents who collect Personally Identifiable Information (Pill shall have a publically-avallable privacy policy that describes who PII it collects, how It uses the PII, whether it shares PII with third parties, and how individuals may have their PII corrected where appropriate. Sub -recipients may also find as a useful resource the nuc o.:.,....,. Im -F Apo e--fe• hffrv/Aenane, rlhe nn,dylihrarv/accetc/nrlvarv/nrivacv nia only' nee iune2010.Ddf and' LL. Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. §2225(a), Sub -recipient shall ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U.S.C. §2226. MM. False Claims Act and Prooram Fraud Civil Remedies Sub -recipient shall comply with the requirements of 31 U.S.C. §3729 which sets forth that no recipient of federal payments shall submit a false claim for payment. See also 38 U,S.C. §3801-3812 which details the administrative remedies for false claims and statements made. NN. Duplication of Benefits State, Local and Tribal Sub-reclplents shall comply with 2 C.F.R: Part §226, Appendix A, Paragraph-(C)(3)(c), which provides that any cost allocable to a particular Federal award or cost objective under the principles provided for in this authority may not be charged to other Federal awards to overcome fund deficiencies. 00. Debarment and Susoension Sub -recipient shall comply with Executive Order 12549 and 12689, which provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed Irresponsible in their dealings with the Federal government. PP. Non -Supplanting Requirement Sub -recipient shall not replace (supplant) funds that have been budgeted for the same purpose through non -Federal sources for programs that prohibit supplanting by law. Where federal statutes for a particular program prohibit supplanting, Sub -recipient may be required to demonstrate and document that a reduction in non -Federal resources occurred for reasons other than the receipt or expected receipt of Federal funds. 11. Other Requirements A. During the performance period of this Grant, Sub -recipient, counties, cities, towns, and Indian tribes shall maintain an Emergency Page 8 OF 39 Management Plan at the Intermediate Level of planning preparedness or higher, as prescribed by the Texas Division of Emergency Management (TDEM). This maybe accomplished by a jurisdiction maintaining its own emergency management plan or participating in an Inter -jurisdictional emergency management program that meets the required standards. If TDEM identities deficiencies in Sub -recipient's plan, Sub -recipient shall correct deficiencies within 60 calendar days of receiving notice of such deficlencles from TDEM. B. Projects identlFled and approved In the DPSffHSSAAweb-based grant management system must identify and relate to the goals and objectives indicated by the applicable approved project Investments for the period of performance of this Grant. Sub -recipient shall submit project plans, milestones, outputsloutcomes, narratives and budget to DPSlTHSSAA and FEMA (If required} for approval prior to expending or requesting advances of any funds for this Grant. Sub -recipient shall enter appropriate project milestones into the DPSlfHSSAA web -based grants management system within 60 days after award or by the deadline established by DPS/THSSAA, whichever is sooner. Sub-reclplent shall report on project status and accomplishments (milestones and outputs/outcomes) in the format(s) and timeframes as required by DPS/THSSAA. C. During the performance period of this Grant, Sub -recipient shall: 1. Participate in a legally -adopted county and/or regional mutual aid agreement. 2. Implement the National Incident Management System (NIMS)1n a manner consistent with the NIMS Implementation Objectives outlined by FEMA at htto•//www fema aov/national-Incident-management-system. 3. Be a registered user of the Texas Regional Response Network (TRRN) (or other response asset Inventory management system specified by DPS/THSSAA) and shall Identify, resource type, and credential all major dePPoyable resources such as vehicles and trailers, equipment costing $5,000 or more, and specialized teams/response units equipped andPor trained using Grant funds (i.e., hazardous material, decontamination, search and rescue, etc.). This registration is to ensure Jurisdictions or organizations are prepared to make Grant funded resources available to other jurisdictions through mutual aid http•//www fema aov/emergency/nims/ResourceMnomnt shtm#Item3. 12, Monitorinn Sub -recipient will be monitored periodically by federal, state or local entities, both programmatically and financially, to ensure that project goals, objectives, performance requirements, timelines, milestone completion, budget, and other program -related criteria are met. DPS/THSSAA, or Its authorized representative, reserves the right to perform periodic desk/office-based and/or on -site monitoring of Sub -recipient's compliance with this Grant and of the adequacy and timeliness of Sub -recipient's performance ppursuant to this Grant. After each monitoring visit, DPS/THSSAA shall provide Sub -recipient with a written report of the monitor's findings. If the monitoring report notes deficiencies in Sub -recipient's performance under this Grant, the monitoring report shall Include requirements for the timely correction of such deficiencies by Sub -recipient. Failure by Sub -recipient to take action specified In the monitoring report may be cause for suspension or termination of this Grant pursuant to the Suspension and/or Termination Section herein. 13. Audit A. Audit of Federal and State Funds. Sub-reciplent shall arrange for the performance of an annual financial and compliance audit of funds received and performances rendered under this Grant as required by the Single Audit Act (OMB Circular A —133; 44 C.F.R. 13,26). B, Sub-reclplent shall comply, as applicable, with Texas Government Code, Chapter 783, the Uniform Grant Management Standards (UGMS), the State Uniform Administrative Requirements for Grants and Cooperative Agreements. C. tight to Audit. Sub-reclplent shall give the United States Department of Homeland Security (DHS), the Comptroller General of the United States, the Texas State Auditor, DPS/THSSAA, or any of their duly authorized representatives, access to and the right to conduct a financial or compliance audit of Grant funds received and performances rendered under this Grant. Sub -recipient shall permit DPS/THSSAA or its authorized representative to audit Sub -recipient's records. Sub -recipient shall provide any documents, materials or information necessary to facilitate such audit. D. Sub -recipient's Llablllty for Disallowed Costs. Sub -recipient understands and agrees that it shall be liable to DPS/THSSAA for any costs disallowed pursuant to any financial or compliance audit(s) of these funds. Sub -recipient further understands and agrees that reimbursement to DPS/THSSAA of such disallowed costs shall be paid by Sub -recipient from funds that were not provided or otherwise made available to Sub -recipient pursuant to this Grant or any other federal contract. E. S b- eci /nays Fac_ do of Audit. Sub -recipient shall take such action to facilitate the performance of such audit(s) conducted pursuant to this Sect on as DPSr HSSAA may require of Suh-recipient. Sub -recipient shall ensure that this clause concerning the authority to audit funds received Indirectly by subcontractors through Sub -recipient and the requirement to cooperate is included in any subcontract it awards. F. State Auditor's Clause. Sub-reclplent understands that acceptance of funds under this Grant acts as acceptance of the authority of the State Auditor's Office to conduct an audit or investigation in connection with those funds. Sub -recipient further agrees to cooperate fully with the State Auditor's Office in the conduct of the audit or investigation, Including providing all records requested. Sub -recipient shall ensure that this clause concerning the State Auditor's Office's authority to audit funds and the requirement to cooperate fully with the State Auditor's Office is Included in any subgrants or subcontracts It awards. Additionally, the State Auditor's Office shall at any time have access to and the rights to examine, audit, excerpt, and transcribe any pertinent books, documents, working papers, and records of Sub -recipient relating to this Grant. 14, Retention and Accessibility of Records A. Retention of Records. Sub -recipient shall maintain fiscal records and supporting documentation for all expenditures of this Grant's funds pursuant to the applicable OMB Circular, 44 C.F.R. Section 13.42, UGMS §42, and this Grant. Sub -recipient shall retain these records and any supporting documentation for a minimum of three (3) years from the -later of the completion of this project's public objective, submission of the final expenditure report, any litigation, dispute, or audit. Records shall be retained for three (3) years after any real estate or equipment final disposition. The DHS or DPS/THSSAA may direct Sub -recipient to retain documents or to transfer certain records to DHS custody when DNS determines that the records possess long term retention value, B, Access to Records. Sub -recipient shall give the United States Department of Homeland Security, the Comptroller General of the United States, the Texas State Auditor, DPS/THSSAA, or any of its duly authorized representatives, access to and the right to examine all hooks, accounts, records, reports, files, other papers, things or property belonging to or In use by Sub -recipient pertaining to this Grant including records concerning the past use of DHS/FEMA funds. Such rights to access shall continue as long as the records are retained by Sub -recipient. Sub -recipient shall maintain such records in an accessible location and provide citizens reasonable access to such records consistent with the Texas Public Information Act, Texas Government Code, Chapter 552. Pdge 9 OF 1B C. Inclusion in Subcontracts. Sub -recipient shall include the substance of this in all subcontracts. 0. After Action Reporting. Sub -recipient shall complete, deliver to the appropriate source, and retain copies of all after -action reports and certificates of completion for all training and exercises paid for by this Grant. 15. Legal Authoritx A. Signatory Authoriiv. Sub -recipient assures and guarantees that Sub -recipient possesses the legal authority to enter into this Grant, receive Grant funds and to perform the project Sub -recipient has obligated itself to perform pursuant to this Grant. B. Authorized Representative. The person or persons signing and executing this Grant on Sub-reciplent's behalf do warrant and guarantee that he/she has been duly authorized by Sub-reclpient to execute this Grant on Sub -recipient's behalf and to validly and legally bind Sub -recipient to all terms and conditions and performance obligations. C. Conflicts in Requirements. If conflict exists between federal, state, or local requirements, Sub -recipient shall comply with the strictest requirement. 16. Notice of Litigation and Claims Sub -recipient shall give DPS/THSSAA Immediate notice in writing of any action or claim, Including any proceeding before an administrative agency, filed against Sub-reclppient arising out of performance of this Grant. Except as otherwise directed by DPS/THSSAA, Sub -recipient shall furnish immediately to DPS/THSSAA copies of all documentation or pleadings received by Sub -recipient with respect to such action or claim. 17. No Liability for Employrees and Officers DPSITHSSAA shall have no liability whatsoever for the actions or omissions of an individual employed or contracted by Sub -recipient, regardless of where the individual's actions or emissions occurred. 18. Non -Waiver of Defaults Any failure of DPS/THSSAA, at any time, to enforce or require the strict keeping and performance of any provision of this Grant shall not constitute a waiver of such provision, and shall not affect or impair same or the right of DPS/THSSAA at any time to avail itself of same. A waiver does not become effective unless DPS/THSSAA expressly agrees to such waiver in writing. Any payment by DPS/THSSAA shall not constitute a waiver or otherwise impair or prejudice any right, power, privilege, or remedy available to DPSIfHSSAA to enforce its rights, as such rights, powers, privileges, and remedies are specifically preserved. 19. Changes and Amendments A. Modification, FEMA or DPS/THSSAA may modify this Grant after an award has been made, Once notification has been made in writing, any subsequent reqquest for funds indicates Sub -recipient's acceptance of the changes to this Grant. Any alteration, addition, or deletion to this Grant by Sub -recipient is not valid. B. Written Amendment. Alterations, additions or deletions to this Grant, such as changes to period of performance and award amounts, shall be made through an executed Grant Adjustment Notice (GAN). C. Authority to Amend. During the period of performance for this Grant, DPS/THSSAA and/or FEMA may issue policy directives that serve to establish, Interpret or clarify this Grant's performance requirements. Such policy directives shall be promulgated by DPS/THSSAA or FEMA in the form of Information Bulletins and Sub -recipient Manuals and shall have the effect of modifying this Grant and shall be binding upon Sub -recipient as if written In this Grant. D. Effect of Changes in Federal and State Laws. Any alterations, additions, or deletions to this Grant that are required by changes in federal and state laws or regulations are automatically Incorporated into this Grant without written amendment to this Grant and shall become effective upon the date designated by such law or regulation. In the event FEMA or DPS/THSSAA determines that changes are necessary to this Grant after an award has been made, including changes to the period of performance or terms and conditions, Sub -recipient shall be notified of the changes In writing. Once notification has been made, any subsequent request for funds will indicate Sub -recipient's acceptance of the changes to this Grant, 20, Headings Headings and captions of this Grant are only for convenience and reference. These headings and captions shall not affect or modify the terms and conditions or be used to Interpret or assist in the construction of this Grant. 21, Venue Venue shall lie in Travis County, Texas, and this Grant is governed by the laws of the State of Texas. 22. $uspension In the event Sub -recipient fails to comply with any term of this Grant, DPS/THSSAA may, upon written notification to Sub -recipient, suspend this Grant, in whole or in part, withhold payments to Sub -recipient and prohibit Sub -recipient from incurring additional obligations of this Grants funds, 23. Termination DPS/THSSAA shall have the right to;terminate this Grant, In whole or in part, at any time before the end of the Performance Period, if DPS/THSSAA determines that Sub -recipient has failed to comply with any term of this Grant. DPS/THSSAA shall provide written notice of the termination and Include: Page 10 OF 18 The reason(s) for such termination; 2. The effective date of such termination; and 3. In the case of partial termination, the portion of this Grant to be terminated. Appeal may be made to the Deputy Director of Homeland Security, Texas Department of Public Safety. 24. Enforcement If Sub -recipient materially fails to comply with any term of this Grant, whether stated in a federal or state statute or regulation, an assurance, in a state plan or application, a notice of award, or elsewhere, DPS/THSSAA or DHS may take one or more of the following actions, as appropriate in the circumstances: 1. Temporarily withhold cash payments pending correction of the deficiency by Sub -recipient or more severe enforcement action by DPS/THSSAA or DHS; 2. Disallow or deny use of funds and matching credit for all or part of the cost of the activity or action not in compliance; 3. Wholly or partially suspend or terminate this Grant for Sub -recipient's program; 4. Withhold further awards for the program; or 5. Take other remedies that may be legally available. In taking an enforcement action, DPS/THSSAA will provide Sub -recipient an opportunity for a hearing, appeal, or other administrative proceeding to which Sub -recipient is entitled under any statute or regulation applicable to the action involved. The costs of Sub -recipient resulting from obligations incurred by Sub -recipient during a suspension or after termination of this Grant are not allowable unless DPS/THSSAA or DHS expressly authorizes them In the notice of suspension or termination or subsequentlyy. Other Sub -recipient costs during suspension or after termination which are necessary and not reasonably avoidable are allowable If: k 1. The costs result from obligations which were properly incurred by Sub -recipient before the effective date of suspension or termination, are not in anticipation of It, and in the case of a termination, are non -cancellable; and 2. The costs would be allowable if this Grant were not suspended or expired normally at the end of the funding period in which the termination takes effects. The enforcement remedies identified In this section, including suspension and termination, do not preclude Sub -recipient from being subject to "Debarment and Suspension" under E.O. 12549. 44 C.F.R. §13.35. 25. Conflict of Interest No employee, officer or agent of Sub -recipient shall participate in the selection, or in the award or administration of a contract supported by Federal funds If a conflict of interest, real or apparent, is involved or otherwise creates the appearance of Impropriety. 26, Closing of this Grant A. DPS/THSSAA will close a sub -award after receiving Sub -recipient's final quarterly performance report indicating that all approved work, has been completed and all funds have been disbursed, completing a review to confirm the accuracy of the reported Information, and reconciling actual costs to award modifications and payments. If the close out review and reconciliation indicates that Sub -recipient is owed additional funds, DPS/THSSAA will send the final payment automatically to Sub -recipient. If Sub -recipient did not use all the funds received, DPS/THSSAA will issue a GAN to recover the unused funds. Sub -recipient will return the funds to the DPS/THSSAA within 30 calendar days of receiving the GAN. B. At the completion of Sub-reciplent's performance period, DPS/THSSAA will de -obligate all uncommitted / unexpended funds. C. The closeout of this Grant does not affect: 1. DHS or DPS/THSSAA's right to disallow costs and recover funds on the basis of a later audit or other review•, 2. Sub -recipient's obligation to return any funds due as a result of later refunds, corrections, or other transactions; 3. Records retention requirements, property management requirements, and audit requirements, as set forth herein; and 4. Any other provisions of this Grant that impose continuing obligations on Sub -recipient or that govern the rights and limitations of the parties to this Grant after the expiration or termination of this Grant. Please fill in the appropriate information and certify by signing below that you have read, understood, and agree to the terms of this Grant - Print Name of Authorized Official Judge Michael Pfeifer Title Calhoun County Judge Sub -recipient 0 ganiza on Calhoun County Sheriffs Office Signature d A tla rizd'd let Date Page 11 OF Is EXHIBIT A ASSURANCES • NON -CONSTRUCTION PROGRAMS See Standard Form 424E As the duly authorized representative of Sub -recipient, I certify that Sub -recipient 1, Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this Grant. 2. WIII give the Department of Homeland Security, the Department of Public Safety, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to this Grant and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of Interest, or personal gain. 4. WIII initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. WIII comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merlt systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Gnf of 19ad rP 1 RR.3R91 which nrnhihlts discrimination on the basis of race. color or national orlaln: (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685.1686 and 44 C.F.R. Part 19), which prohibits discrimination on the basis of sex; ((c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (a) the Drug Abuse Office and Treatment Act of 1972 (P.L, 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g)) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290dd-3 and 290ee- 3), as amended, relating to confidentiality of alcohof and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 601 at seg.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (!)any other nondiscrimination provisions in the specific statute(s) under which agreement for Federal assistance is being made; and, 0) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. WIII comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs, These requirements apply to all Interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded In whole or In part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7)), the Copeland Act (40 U.S.C. §276c and 18 U.S.C, §874), and the Contract Work Hours and Safety Standards Act (4D U.S.C. §§327-333), regarding labor standards for federally -assisted construction sub -agreements. - 10. WIII comply, if applicable, with flood Insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients In a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which maybe prescribed pursuant to the following: (a) Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91.19D as amended by 42 U.S.C. 4311 at seqq, and Executive Order (EO)11514) which establishes national policy'goals and procedures to protect and enhance the environment, including protection against natural disasters. To comply with NEPA for DHS grant -supported activities, DHS-FEMA requires the environmental aspects to be reviewed and evaluated before final action on the application (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in fleodplains in accordance with EO 11988; (a) assurance of project consistency with the approved State management program developed under the Coastal Zone Managgement Act of 1972 (16 U.S.C. §§1451 at seq.); (f) comply with the Clean Air Act of 1977, (42 U.S.C. §§7401 at seq. and Executive Order 11738) providing for the protection of and enhancement of the quality of the nation's air fesources to promote public health and welfare and for restoring and maintaining the chemical, physical, and biological Integrity of the nation's waters; (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 12. WIII comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components o the national wild and scenic rivers system. 13. Will assist the awarding agency In assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended ((16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 at seq.). 14. Will comply with P.L. 93-348, 45 C.F.R. 46, and DHS Management Directive 026.044 (Directive) regarding the protection of human subjects Involved in research, development, and related activities supported by this Grant. "Research" "means a systematic Investigation, including research, development, testing, and evaluation designed to develop or contribute to general knowledge. See Directive for additionaI provisions for including humans in the womb, pregnant women, and neonates (Subpart B); prisoners (Subpart C); and children (Subpart D). See also state and local law for research using autopsy materials. Page 12 OF 18 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 at seq.) which requires the minimum standards of care and treatment for vertebrate animals bred for commercial sale, used in research, transported commercially, or exhibited to the public according to the Guide for Care and Use of Laboratory Animals and Public Health Service Policy and Government Principles Regarding the Care and Use of Animals 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 at seq.) which prohibits the use of lead -based paint in construction or. rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, grant guidance, and policies governing this Grant. Please fill in the appropriate information and sign to certify this Exhibit A. Print Name of Authorized Official Judge Michael Pfeifer Title Calhoun County Judge Sub -recipient Organization Calhoun County Sheriffs Office _ Si `tureofAutbo4l�,/gZflO Date Page 13 of 18 ASSURANCES • CONSTRUCTION PROGRAMS See Standard Form 424D As the duly authorized representative of Sub -recipient, I certify that Sub -recipient 1. Has the legal authority to apply for Federal assistance, and the Institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of project described In this Grant, 2. Will give the Department of Homeland Security, the Department of Public Safety, the Comptroller General of the United States and, if appropriate, the State, the right to examine all records, books, papers, or documents related to this Grant and will establish a proper accounting system In accordance with generally accepted accounting standards or agency directives. 3. WIII not dispose of, modify the use of, or change the terms of the real property title or other Interest In the site and facilities without permission and instructions from the awarding agency. Will record the Federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure nondiscrimination during the useful life of this Grant 4. Will comply with the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications. 5. WIII provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the awarding agency or State. 6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 8. WIII comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards of merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 9. WIII comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 at seq.) which prohibits the use of lead -based paint In construction or rehabilitation of residence structures. 10. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C, §§1681 1683, and 1685.1686 and 44 GF.R. Part 19), which Prohh]bits discrimination on the basis of sex; (e) Section 504 of the Rehabilitation Act of 1973, as amended (29) U.S.C. §794), which prohibits discrimination on the basis of handicaps; d the Age Discriminatton Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended relating to nondiscrimination on the basis of drug abuse; re, sting the Com rehensive Alcohol Abuse and Alcoholism Prevention, Treatment and rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondI riminatlon on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (I) any other nondiscrimination provisions In the specific statue(s) under which agreement for Federal assistance Is being made; and 0) the requirements of any other nondiscrimination statues) which may apply to the agreement. 11. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons dispplaced or whose property is acquired as a result of Federal and federally -assisted programs. These requirements apply to all Interests In real property acquired for project purposes regardless of Federal participation in purchases. 12. WIII comply with the provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. . 13, Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333) regarding labor standards for federally -assisted construction sub -agreements. 14. Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients In a special flood hazard area to participate in the program and to purchase flood insurance If the total cost of Insurable construction and acquisition Is $10,000 or more. 15. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) as amended by 42 U.S.C. 4311 at seq. and Executive Order (EO) 11514 which establishes national policy goals and procedures to protect and enhance the environment, including protection against natural disasters; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 at seq.); (1) comply with the Clean Air Act of 1977, (42 U.S.C. §§7401 at seq. and Executive Order 11738) providing for the protection of and enhancement of the quality of the nation's air resources to promote public health and welfare and for restoring and maintaining the chemical, physical, and biological Integrity of the nation's waters;(g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 16. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C, §§1271 at seq.) related to protecting components or potential components of the national wild and scenic rivers system. Page 14 OF 18 17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended �16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 974 (16 U.S.C. §§469a-1 et seq). 18. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 19. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, grant guidance and policies governing this Grant. Please fill in the appropriate information and sign to certify this Exhibit 8, if applicable. Print Name of Authorized Official Judge Michael Pfeifer Title Calhoun County Judge Sub -recipient Organyzaticn Calhoun County Judge Signature oMu tto "' ea G fflot6I Date Page SS OF is Exhibit C Certiflcations The undersigned, as the authorized official, certifies the following to the best of his/her knowledge and belief A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee or a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering Into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. Van y funds other than Federal appropriated funds have been paid or will be paid to any person for Influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee or a Member of Congress in connection with this Federal contract„grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL Disclosure of Lobbying Activities; In accordance with Its Instructions. C. The undersigned shall require that the language of this certification prohibiting lobbying be included in the award documents for all sub -awards at all tiers (including subcontracts, sub -grants, and contracts under grants, loans, and cooperative agreements) and that all sub -recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering Into this transaction Imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. D. As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 C.F.R. Part 67, for prospective participants in primary covered transactions, as defined at 28 G.F.R. Part 67, Section 67.510 (Federal Certification). The Sub -recipient certifies that it and Its principals and vendors: 1. Are not debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. Sub -recipient can access debarment Information by going to www.sam.cov and the State Debarred Vendor List htto•//www window state tx us/procurement(prog vendor performance/debarred. 2. Have not within a three-year period preceding this Grant been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted far or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with ccinmission of any of the offenses enumerated in paragraph (D)(2) of this certification; 4. Have not within a three-year period preceding this Grant had one or more public transactions (Federal, State, or local) terminated for cause or default; or 5. Where Sub -recipient is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this Grant. (Federal Certification) E, Federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Sub -recipient may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. F. Sub -recipient will comply with 2 C.F.R. Part 180, Subpart C as a condition of receiving grant funds, and Sub -recipient will require such compliance in any sub -grants or contract at the next tier. G. Sub -recipient will comply with the Drug -free Workplace Act, as amended, 412 U.S.C. §701 at seq. — which requires Sub -recipient to publish a statement about Its drug ,free workplace program and give a copy of the statement to each employee (Including consultants and temporary personnel) who will be involved in award -supported activities at any site where these activities will be carried out. Also, places where work is being performed under the award (i.e., street address, city, state, and zip code) must be maintained on file. Sub -recipient will notify the Grants Officer of any employee convicted of a violation of a criminal drug statute that occurs in the workplace. For additional Information, see 44 C.F.R. Part 17. Sub -recipient shall comply with the requirements of the Drug -Free Workplace Act of 1988, which requires that all organizations receiving grants from any Federal agency agree to maintain a drug -free workplace. H. Sub -recipient is not delinquent on any Federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129 and form SF-424, item number 17 for additional information and guidance. t L Sub -recipient will comply with all applicable requirements of all other federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Grant. J. Sub -recipient understands that failure to comply with any of the above assurances may result in suspension, termination or reduction of funds In this Grant. Please fill in the appropriate information and sign to certify this Exhibit C. Print Name of Authorized Official Judge Michael Pfeifer Title Calhoun County Judge Sub -recipient Orgi anization Calhoun County Sheriffs Office / Signature of AutF�dri eOffal Date Page is OF 1s EXHIBIT D State of Texas Assurances As the duly authorized representative of Sub-reciplent, I certify that Sub -recipient: 1. Shall comply with Texas Government Code,, Chapter 573, by ensuring that no officer, employee, or member of the Sub -recipient's governing body or of the Sub -recipient's contractor shall vote or confirm the employment of any person related within the second degree of affinity or the third degree of consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise such person. This prohibition shall not pprohibit the employment of a person who shall have been continuously employed for a eriod of two years, or such other period stipulated by local law, pr employment the election or appointment of the officer, employee, or governing Early member related to such person in the prohibited degree, 2. Shall insure that all Information collected, assembled, or maintained by the Sub -recipient relative to a project will be available to the public during normal business hours in compliance with Texas Government Code, Chapter 552, unless otherwise expressly prohibited by law. 3. Shall comply with Texas Government Code, Chapter 651, which requires all regular, special, or called meetings of governmental bodies to be open to the public, except as otherwise provided by law or specifically permitted in the Texas Constitution. 4. Shall comply with Section 231.006, Texas Family Code, which prohibits payments to a person who is in arrears on child support payments. _ 5. Shall not contract with or issue a license, certificate, or permit to the owner, operator, or administrator of a facility if the Sub -recipient is a health, human services, public safety, or law enforcement agency and the license, permit, or certificate has been revoked by another health and human services agency or public safety or law enforcement agency. 6. Shall comply with all rules adopted by the Texas Commission on Law Enforcement Officer Standards and Education pursuant to Chapter 1701, Texas Occupations Code, or shall provide the grantor agency with a certification from the Texas Commission on Law Enforcement Officer Standards and Education that the agency is in the process of achieving compliance with such rules if the Sub -recipient is a law enforcement agency regulated by Texas Occupations Code, Chapter 1701. _ 7. Shall follow all assurances. When incorporated Into a grant award or contract, standard assurances contained In the appplication package become terms or conditions for receipt of grant funds. Administering state agencies and sub -recipients shall maintain an appropriate contract administration system to Insure that all terms, conditions, and specifications are met. (See UGMS Section _.36 for additional guidance on contract provisions). 8. Shall comply with the Texas Family Code, Section 261.101, which requires reporting of all suspected cases of child abuse to local law enforcement authorities and to the Texas Department of Child Protective and Regulatory Services. Sub -recipient shall also ensure that all program personnel are properly trained and aware of this requirement. 9. Shall comply with all federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of race, color, or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps and the Americans with Disabilities Act of 1990 including Tl ies t, 11, and Ill of the Americans with Disability Act -which prohibits recipients from discriminating on the basis of disability in the operation of public entitles, public and private transportation systems, places of public accommodation, and certain testing entitles, 44 U.S.C. §§ 12101-12213; (d) the Age Discrimination Act of 1974, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (a) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment, and Rehabilitation Act of 1970 (P.L. 91-616), as amendedd, relating to the nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U,S.C. §§290dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vill of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination In the sale, rental, or financing of housing; (1) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and Q) the requirements of any other nondiscrimination statute(s) which may apply to this Grant. 10. Shall comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. $276c and 18 U S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for (federally assisted construction subagreements. 11. Shall comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-6 to , which provide for fair and equitab a treatment of persons displaced or whose property Is acquired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 12. Shall comply with the provisions of the Hatch Political Activity Act (5 U.S.C. §§7321-29); which limit the political activity of employees whose principal employment activities are funded In whole or in part with Federal funds. 13. Shall comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act and the Intergovernmental Personnel Act of 1970, as applicable. 14. Shall insure that the facilities under Its ownership, lease, or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA)) list of Violating Facilities and that it will notify the Federal grantor agency of the eceipt of any communication from the Director of the Office of Federal Activities Indicating that a facility to be used in the project is under consideration for listing by the EPA (ED 11738). 15, Shall comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234. Section 102(a) requires the purchase of flood insurance in communities where such Insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition proposed for use in any area that has been Identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. Page 17 OF 18 16. Shall comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wailands pursuant to EO 1990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (a) assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 at seq.); (f) conformity of federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. §§7401 at seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and(h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 17. Shall comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 at seq.) related to protecting components or potential components of the national wild and scenic rivers system? 18. Shall assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470)), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 at seq.). 19. Shall comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S,C, §§2131 at seq.) which requires the minimum standards of care and treatment for vertebrate animals bred for commercial sale, used In research, transported commercially, or exhibited to the public according to the Guide for Care and Use of Laboratory Animals and Public Health Service Policy and Government Principles Regarding the Care and Use of Animals. _ 20. Shall comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 at seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residential structures. 21. Shall comply with the Pro -Children Act of 1994 (Public Law 103-277), which prohibits smoking within any portion of any Indoor facility used for the provision of services for children. 22. Shall comply with all federal tax laws and are solely responsible for filing all required state and federal tax forms. 23. Shall comply with all applicable requirements of all other federal and state laws, executive orders, regulations, and policies governing this program. 24. And its principals are eligible to participate and have not been subjected to suspension, debarment, or similar ineliglbllity'determined by any federal, state, or local governmental entity and it is not listed on a state or federal governments terrorism watch list as described In Executive Order 13224. Entities ineligible for federal procurement have Exclusions listed at httos://www.sam.aov/nortal/aublic SAM . 25. Shall adopt and implement applicable provisions of the model HIV/AIDS work place guidelines of the Texas Department of Health as required by the Texas Health and Safety Code, Ann., Sec. 85.001, et seq. Please fill in the appropriate information and sign to certify this Exhibit D. Print Name of Authorized Official Judge Michael Pfeifer Title Calhoun County Judge Sub -recipient Organizat' n Calhoun County Judge sldnature o uthi07fffEData Date Page 18 OF 16 RESOLUTION REGARDING SEXUAL ASSAULT AWARENESS MONTH IN CALHOUN COUNTY: Judge Pfeifer made a motion to approve a resolution to designate the month of April 2015 as Sexual Assault Awareness Month in Calhoun County. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. p'reventiori education by offer mg training to schools, churches; and civic otgamzations, as well as medical, iTiental health,.lawenfoicement; education and crrmmahjustice'personnel,"regardrngsexual assault issues;;;, RESOLUTION FOR NOMINATION OF A CANDIDATE TO FILL THE VACANCY ON THE BOARD OF DIRECTORS OF THE CALHOUN COUNTY APPRAISAL DISTRICT FOR THE TERM ENDING DECEMBER 31, 2015: Judge Pfeifer stated Commissioner Galvan submitted his resignation to the Calhoun County Appraisal District Board of Directors effective April 1, 2015. The County Judge also read a Resolution of Calhoun County regarding nomination of a Candidate to fill the vacancy on the Board of Directors of the Calhoun County Appraisal District for the term ending December 31, 2015. Judge Pfeifer stated Calhoun County is a voting entity and is entitled to submit a name then the Board of Directors will select one name. Commissioner Galvan made a motion to nominate Commissioner Lyssy to the Calhoun County Appraisal District Board of Directors. Commissioner Finster seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY APPRAISAL DISTRICT 426 West Main Street P.O. Box 49 Port Lavaca, Texas 77979 March 16, 2015 Honorable Michael Pfeifer, County Judge Calhoun County 211 S. Ann St. Port Lavaca, TX 77979 Dear Judge Pfeifer: CONSOLIDATED APPRAISAL AND TAX SERVICES F �} Appraisal: (361) 552-8808 Collections: (361) 552-4560 Fax: (361)552-4787 Web: www.calhouncad.org Commissioner Roger Galvan has submitted his resignation to the Calhoun County Appraisal District Board of Directors effective April 1, 2015. In accordance with the Texas Property Tax Code See. 6.03, (L), those entities entitled to vote for the Board of Directors may nominate by resolution adopted by their governing body a candidate to fill this vacancy. The Calhoun County Appraisal District Board of Directors will then appoint a director from this list of nominees to serve the unexpired term ending December 31, 2015. Please indicate the name of your nominee or indicate if you are not going to nominate anyone to fill this vacancy. If you decide to nominate a replacement it should be in the form of a resolution. Please return a copy of this form with your decision to the chief appraiser, Jesse Hubbell, prior to our next regular board meeting which is scheduled for April 21, 2015 at 12:00 noon. Sincerely, &I'Z'6 42-0— Bill Swope, Chairman Calhoun County Appraisal District Board of Directors Enclosures A RESOLUTION OF CALHOUN COUNTY NOMINATION OF A CANDIDATE TO FILL THE VACANCY ON THE BOARD OF DIRECTORS OF THE CALHOUN COUNTY APPRAISAL DISTRICT FOR THE TERM ENDING DECEMBER 31, 2015 RESOLUTION No. WHEREAS, the Board of Directors consists of five members who serve two- year terms, beginning January 1, 2014 through December 31, 2015; and WHEREAS, a vacancy has occurred on the Board prior to the expiration of the term; and WHEREAS, the CALHOUN COUNTY is a voting unit entitled to nominate a candidate for the remaining portion of the term for a position on the Calhoun County Appraisal District Board, if so desired. NOW THEREFORE, BE IT RESOLVED BY THE PRESIDING BODY OF THIS VOTING UNIT. THAT: X The name of the candidate placed in nomination to serve for the remaining portion of the term ending December 31, 2015 on the Calhoun County Appraisal District Board of Directors is Vern Lyssy The CALHOUN COUNTY does not desire to place the name of a candidate in nomination for the vacancy on the Board. PASSED AND APPROVED by the CALHOUN COUNTY, this 26 day of March , 2015. vwa Presiding Office ATTEST: Anna Goodman, County Clerk -Brie—Sampson, Deputy RESOLUTION AUTHORIZING HOMESTEAD EXEMPTION OF TWENTY PERCENT (20%): Commissioner Galvan made a motion to take action on resolution to authorize Homestead Exemption of twenty percent (20%). Commissioner Finster seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY APPRAISAL DISTRICT 426 West Main Street P.O. Box 49 Port Lavaca, Texas 77979 March 12, 2015 County of Calhoun The Honorable Judge Mike Pfeifer 211 S. Ann St. Port Lavaca, Texas 77979 RE: Optional Homestead Exemption Dear Judge Pfeifer: CONSOLIDATED APPRAISAL AND TAX SERVICES Appraisal: (361) 552-8808 Collections: (361) 552-4560 Fax: (361)552-4787 Web: w .calhouncad.org vi�;0UF1 �,Guilk`'Y .i lll;y.'3 Pursuant to Section 11.13(n) of the Texas Property Tax Code "... an individual is entitled to an exemption from taxation by a taxing unit of a percentage of the appraised value of his residence homestead if the exemption is adopted by the governing body of the taxing unit before July 1 in the manner provided by law for official action by the body. If the percentage set by the taxing unit produces an exemption of less than $5,000 when applied to a particular residence homestead, the individual is entitled to an exemption of $5,000 of the appraised value. The percentage adopted by the taxing unit may not exceed 20 percent". The County of Calhoun currently offers a 20% optional homestead exemption. If you desire to make a change to the optional homestead amount please do so and notify the appraisal district prior to April I e, 2015, in order for us to reflect this change prior to appraisal notices being mailed. If you should have any questions do not hesitate to contact me. Sincerely, �-6W-qv Jesse W. Hubbell Chief Appraiser JWH/med cc: Ms. Gloria Ochoa County Tax Assessor 211 N. Ann Port Lavaca, Texas 77979 RESOLUTION AUTHORIZING HOMESTEAD EXEMPTION OF TWENTY PERCENT WHEREAS, the Calhoun County Commissioners' Court has the authority to grant an additional homestead exemption pursuant to Section 11.13(n) of the State Property Tax Code; and WHEREAS, the Calhoun County Commissioners' Court desires to grant an additional homestead exemption to all qualified homeowners. NOW, THEREFORE, LET IT BE RESOLVED that the Calhoun County Commissioners' Court does hereby grant an additional homestead exemption of twenty percent (20%) of market value and in no case less than five thousand ($5,000.00) to be effective for the 2015 tax roll on all homesteads qualifying for such an exemption. Those homeowners over 65 years or disabled will receive an additional $64,000 deduction against total assessed value. ADOPTED THIS 26th DAY OF March, 2015. J. Pfeifer'; (Iounty Judge Vern Lyssy Pet. 1 Calhoun County Neil E. Fritsch Calhoun County Commissioner, Pct. 3 Attest: A. Goodman;, County Clerk By: Deputy Clerk Pct. 2 I✓ , Kenneth W. Finster Calhoun County Commissioner, Pct. 4 RESOLUTION AUTHORIZING HOMESTEAD EXEMPTION OF TWENTY PERCENT WHEREAS, the Calhoun County Commissioners' Court has the authority to grant an additional homestead exemption pursuant to Section 11.13(n) of the State Property Tax Code; and WHEREAS, the Calhoun County Commissioners' Court desires to grant an additional homestead exemption to all qualified homeowners. NOW, THEREFORE, LET IT BE RESOLVED that the Calhoun County Commissioners' Court does hereby grant an additional homestead exemption of twenty percent (20%) of market value and in no case less than five thousand ($5,000.00) to be effective for the 2015 tax roll on all homesteads qualifying for such an exemption. Those homeowners over 65 years or disabled will receive an additional $64,000 deduction against total assessed value. THIS 26th DAY OF March, 2015. Neil E. Fritsch Calhoun County Commissioner, Pct. 3 Attest: A. Goodman , County Clerk Q By: Deputy Clerk Calhoun County , Pct. 2 Calhoun County Commissioner, Pct. 4 CONTRACT FOR PROPERTY AND LIABILITY INSURANCE MANAGEMENT SERVICES WITH GRAY & COMPANY, LLC FOR THE PERIOD APRIL 25, 2015 — 2016 AND AUTHORIZE COUNTY JUDGE TO SIGN: Cindy Mueller, County Auditor stated Gray & Company has done an excellent job and is a "great resource for the County". Judge Pfeifer said they will set up a workshop on April 23rd with Mr. Gray and TAC to discuss the property appraisal. Commissioner Lyssy made a motion to accept the contract for Property and Liability Insurance Management Services with Gray & Company, LLC for the period April 25, 2015 — 2016 and authorize County Judge to sign. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Cindy Mueller <cindy.mueller@calhouncotx.org> Sent: Tuesday, March 17, 2015 9:41 AM To: 'Susan Riley' Cc: 'Don Gray' Subject: Agenda Item Request Attachments: calhoun on -going services 2015 contract -signed by Don.pdf; Calhoun County proposal for on going services 2014.pdf Please place the following item on the agenda for March 26, 2015: e CATNA on contract for Property and Liability Insurance Management Services with Gray & Company, LLC, for the period April 25, 2015-2016 and authorize County Judge to sign. Note: "Ongoing" management services are proposed of fee of $4,000 for one year. 'Additional" services $125/hour. These are the same rates as prior contract. Processing Note: Execute two originals. Cindy Mueller Calhoun County Auditor 202 S. Ann, Suite 8 Port Lavaca, TX 77979 Phone 361.553.4610 Fax 361.553.4614 GRAY & COMPANY, LLC CONSULTING AGREEMENT March 16, 2015 Michael J. Pfeifer Calhoun County Judge 211 South Ann, Suite 301 Port Lavaca, TX 77979 Re: Property & Liability Insurance Management Services Proposal Dear Judge Pfeifer: This letter and the attached proposal dated March 14, 2014 is proposed to serve as the basis of the relationship between Calhoun County (hereinafter referred to as Client) and Gray & Company, LLC (Gray & Co.) for the period of April 25, 2015-2016. Client will pay to Gray & Co. for services rendered the fees and expenses described in the proposal. Gray & Co. will maintain time records of all personnel, which provide billable hourly services to Client, and those time records will be attached to each invoice. Client will pay Gray & Co.'s fee and expense billings without deduction of any kind within thirty (30) days from the date of invoice unless otherwise agreed to in writing by Gray & Co. Gray & Co. may terminate this agreement without notice for non-payment. Gray & Co. may charge interest on past due amounts at a rate not exceeding 1 1/2% month. Confidential information obtained by Gray & Co. concerning Client will be treated as confidential and will not be released to outside parties without prior approval by an appropriate representative of Client. The foregoing shall not apply to the extent that law or order of a court or governmental body requires disclosure or if the information is in the public domain. Client will promptly provide Gray & Co. accurate and complete information as requested by Gray & Co. from time to time with regard to Client's loss experience, risk exposures, or current or anticipated changes in Client's business operations that may affect the services provided by Gray & Co. or which may affect coverages which are provided The Honorable Michael Pfeifer March 16, 2015 Page 2 under insurance policies in force as of the date of Gray & Co.'s engagement or under insurance policies that may be purchased by Client during Gray & Co.'s engagement. Client is be responsible for making final decisions with respect to the accuracy and completeness of any underwriting submissions which Client requests Gray & Co. to submit to insurance agents, insurance brokers, or insurance companies on Client's behalf. Client is responsible for making the final decisions concerning whether to purchase or to decline insurance coverages. If insurance coverage is recommended by Gray & Co. and declined by Client, Client agrees to confirm its decision in writing for Gray & Co.'s files to avoid misunderstanding should an uninsured loss occur. Gray & Co. will not be responsible for any financial loss sustained by Client as a result of the insolvency of any insurance carrier or provider that currently, previously or in the future provides insurance for Client. In the event that Gray & Co. makes suggestions or recommendations which are outside the scope the service areas selected by Client and Consultant does not charge a fee in connection therewith, Gray & Co. shall have no responsibility therefore. Client recognized that any such suggestions or recommendations, while meant to be informative, are necessarily incomplete without engaging Gray & Co. to perform the services related to the service area. Either Client or Gray & Co. may terminate Gray & Co.'s relationship with Client with thirty (30) days written notice at any time. If this Agreement is terminated by Client, it is agreed that Client will be responsible for payment of all fees and expenses due Gray & Co. through the thirty (30) day notification period. If Gray & Co. terminates this Agreement, Gray & Co. will be responsible for concluding, to the extent reasonably possible, any work in progress for Client within the thirty (30) day notification period. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas (except those relating to the conflict of laws) and shall be performable in Calhoun County, Texas. Each party hereto submits to the jurisdiction of the courts of the State of Texas and the federal courts in and for the Southern District of Texas in connection with any dispute arising under this Agreement or any document or instrument entered into in connection herewith. The Honorable Michael Pfeifer March 16, 2015 Page 3 If any provision of this Agreement is unenforceable, the enforceability of the remaining provision shall not be affected thereby. This instrument contains the entire agreement of the parties. No modification, discharge, or waiver of any term of this Agreement shall be valid unless in writing and signed by the parties to this Agreement. This Agreement supersedes all prior agreements or representations, whether oral or written, between the parties hereto relating to the subject matter hereof, and all such prior agreements or representations are terminated. This Agreement shall be binding upon and shall inure to the benefit of the legal successors, heirs, and permitted assigns of the parties hereto. Nothing contained in this Agreement creates any rights or benefits in any third party. No arbitration or action, regardless of form (in contract, in tort, statutory, or common law), arising between the parties in any way out of, pertaining to, or in connection with this Agreement may be brought by either party more than one year and one day after the date the claim accrues; or, in the case of non-payment, more than one year and one day from the due date. If Client is in agreement with the terms and conditions of this Agreement, please indicate acceptance by signing both the original and a copy and mailing them to me for my signature and return of the original to you. Respectfully submitted on behalf of Gray & Company, LLC by. D94 G�acLgRM (Donald K. Gray, ARM) Gray & Company, LLC 3/16/15 (Date) Accepted on behalf of Calhoun County Michael-J. Pfeifer (Printed Name) Calhoun County Judge (Title) 211 S. Ann St Suite 301 Port Lavaca (Address) Tx 77979 03-26-2015 (Date) Property & Liability Insurance Management Services Proposal for Calhoun County, Texas Presented by COMPANY, LLC I,xu anu {.ovsulan[a & M19:uiagc rx Ne, i..n oS.d. Don Gray, ARM 605 The High Road Austin, Texas 512-496-3583 don@insconsultant.com March 14, 2014 I am pleased to provide this proposal to serve as Calhoun County's "outsourced" property and liability insurance manager. Gray & Company, LLC was established in 1999. 1 now have 25 years of experi- ence in providing consulting services to governmental entities, colleges and uni- versities, school districts, and electric cooperatives. And of course, I am licensed to provide insurance consulting services by the State of Texas (but not licensed to sell insurance due to the potential conflict). I have personally provided services to 46 governmental entities to date. I am very familiar with the insurance markets and insurance policies available to county governments. This experience means that Calhoun County can be as- sured that my services, analysis and recommendations will be founded on proven knowledge of what is reasonable, customary and achievable with regard to Calhoun County's insurance program. My services provide continuity to Cal- houn County, regardless of turnover in insurance agents or insurance compa- nies who serve the County. To ensure my clients and their insurers of my impartiality, I do not sell insurance and I am not affiliated with any insurer or insurance sales organization. Further, I do not promote a particular coverage or industry program. This independent status puts me in the proper position to provide my clients with unbiased and objective services. I hope that Calhoun County will find this proposal to be acceptable as I would welcome the opportunity to be of service. If additional information is needed to clarify our proposed services, please con- tact me. Sincerely, Don Gray, ARM rI The Problem A significant portion of a county government's budget is devoted to the purchase and manage- ment of the County's property and liability insurance policies. While these policies are gener- ally purchased through an RFP project, all too often the policies are purchased without a thor- ough understanding of the coverage provided. Further, the policies purchased are seldom re- viewed to ensure that they actually agree with the purchase terms. The Solution The largest of county governments in Texas generally employ a one or more persons with a high level of insurance expertise who manage the county's property and liability insurance pro- gram in the best interest of the county. While all counties have this need, the cost of employing a staff of qualified individuals is generally only feasible for large counties. However, through the services offered by Gray & Co., all county governments can benefit from having "as needed" access to a knowledgeable and independent insurance manager with 33 years of ex- perience to supplement County staff. Gray & Co. can assist Calhoun County by serving in the capacity of an "out -sourced" property and liability insurance manager. In this role, Gray & Co. would provide Calhoun County with independent and objective insurance advice on a continuing basis. Gray & Co. would pro- vide continuity to the County that continues even when changes are made in the insur- ers and insurance agents that serve the County. Gray & Co. Is sole focus is on serving the County's best interests. 3 1. To provide Calhoun County with access to a qualified property and liability insurance spe- cialist who works for the County and who does not sell insurance. Due to our independence from the sellers of insurance, we are in position to provide independent opinions, recommen- dations and comments about your insurance protection. 2. To make certain that the County bases its insurance and risk management decisions on un- biased and complete information. 3. To endeavor to keep the County's insurance costs at the lowest possible level for the broad- est form of insurance protection desired by the County. 4. To provide the County Auditor and the Commissioners Court with management reports and information relating to the County's property and liability insurance program (i.e., historical pre- mium and loss comparisons, loss reports, graphs which compare the County's insurance rates to rates paid by other similar counties, detailed insurance policy schedules, purchasing recom- mendations, etc). 5. To provide long-term continuity in the management of the County's property and liability in- surance program. This is important in that the County may opt to change insurers from time to time and loose continuity without having access to an insurance manager who remains in place. Proposed Fees Gray & Co. proposes a service fee of $4,000 for the period of April 1, 2014-2015 to provide the "On -Going" Insurance Management Services as described beginning on page 5. These on -going services pertain to the County's property, liability, fidelity and workers' compensation insurance program (but do not apply to individual "bonds"). This package of services is op- tional and not required to utilize the proposed "Additional Services" found on pages 8-10. Services desired by the County which are outlined in the "Additional" Insurance Management Services section (beginning on page 8) would be provided at an hourly rate of $125. The rate is detailed on page 11. n The "On -Going" Insurance Management Services described below is a package of basic services needed to properly manage the County's property and liability insurance pro- gram (other than individual bonds, but to include MMC). It is priced as a package and the hourly rate does not apply to these services. This package of services is optional and is not required to utilize the proposed "Additional Services" found on pages 8-10. If this package of services is not purchased, the County can still purchase individual services from the package at the rate of $125/hour. "Peer" Insurance Premium Rate Comparisons The fact is that county governments vary in "size" (payrolls, fleet value, building and contents values, expenditures, services offered to the public, etc.). Therefore, a comparison of premi- ums paid by several counties really does not indicate which county is getting the "best deal". However, Gray & Co. can convert the premium figures into "rates' which can be compared on a bar graph. Once compared, we then evaluate any disparity within rates on factors such as claim history, deductible levels, coverage differences, etc. Only then we are in position to de- termine the competitiveness of the rates charged to Calhoun County. Further, the bar graphs are a valuable tool when used in negotiating for rate reductions and in determining when it is necessary to solicit proposals from other sources. The bar graphs would be based on rates paid by counties which are clients of Gray & Co. However, the graphs can be further enhanced to include up to 5 additional counties selected by Calhoun County. Gray & Co. would provide the Calhoun County's Auditor with a list of data that would be requested from those other counties in order to determine their rates. The County is welcome to share its bar graphs with those other counties. Refer to Exhibit A for a sample bar graph with comments. Approve Premium Invoices We will ask Calhoun County's insurance agents (or insurers) to arrange for Gray & Co. to re- ceive copies of the insurance invoices at the same time you receive the originals (initial in- voices and mid-term adjustment invoices). We will review the invoices for accuracy and rec- ri ommend payment once we are satisfied that the invoice is correct (even if this requires us to contact the insurer to question the invoice). Prior to approving an invoice, we will re -calculate the premium to assure that the invoice is based on correct rates, credits and exposure units. Insurance Policy Review & Approval We will ask Calhoun County's insurance agents (or insurers) to arrange for Gray & Co. to re- ceive copies of insurance policies at the same time you receive the originals. We will review the policies to determine whether they agree with the terms of the renewal proposals. We will advise you of all discrepancies that we discover and contact the insurer in an attempt to re- solve the discrepancies to the County's favor. Insurance Renewal Proposals —Changes in Policy Wording & Coverage We will ask Calhoun County's insurance agents or insurers to enhance their insurance renewal proposals by asking them to separately list all proposed changes in policy wording, limits, and deductibles as compared to the policies in force. This effort serves to ensure that the County is made aware of changes in coverage. Maintenance of Insurance Schedules and Underwriting Data We will advise you as to what type of underwriting data should be maintained and kept current in regard to the County's vehicles, equipment, buildings and contents, computers, boilers, sub- stations, turbines, premiums, claims, etc. When this information is kept current, it allows us to quickly update an RFP document when the need arises in the future. This gives you more control when responding to changes in the insurance marketplace. Premium/Loss Matrix Gray & Co. will prepare and maintain a Premium/Loss Matrix to record the County's annual total losses and insurance premiums by line of coverage and by year for the past five years. This matrix is a excellent tool for use by Commissioner's Courts in monitoring loss history. Re- fer to Exhibit B for a sample matrix. Premium Estimates for Budget Purposes We will provide you with our "early projection" of premiums for insurance policies that are scheduled to renew. Please provide us with 3-4 weeks advance notice of the date by which the County would like to receive the premium estimate. rl Insurance Renewal Planning We will contact the insurance underwriters within 120-150 days prior to the anniversary of each policy and request an early "indication" of the renewal premiums and coverage terms. Based on the response and Gray & Co's knowledge of the marketplace, Gray & Co. will provide you with a written strategy to be considered in planning for the continuation of coverages at com- petitive prices and terms. This should provide sufficient time to solicit proposals from other sources if needed. Detailed "Schedule of Insurance" Policies We will prepare and maintain a detailed insurance schedule which will summarize the policies that are presently in force. Refer to Exhibit C for a sample. Responding to Miscellaneous Insurance Questions As a supplement to the ten hours of this service included within the "On -Going" insurance management services package, we can assist the County by serving as an unbiased reference source in answering questions by telephone that may arise over time which pertain to the County's property and liability insurance program. Limited to ten hours within the "On -Going" insurance management services package. Additional hours are available under the "Additional" insurance management services detailed on page 9. Review Contracts and Leases We can assist the County by reviewing proposed contracts and leases for proper use of insur- ance requirements, insurance terminology, and risk transfer. Further, we can manage the en- forcement of the insurance requirements in your contracts by reviewing Certificates of Insur- ance and Additional Insured endorsements that you receive to make certain that they meet the requirements set forth in leases and contracts. Limited to five hours within the "On -Going" in- surance management services package. Additional hours are available under the `Additional" insurance management services detailed on page 9. Insurance Company Financial Ratings Quarterly we will advise you of financial ratings assigned by A.M. Best to Calhoun County's insurers and keep you informed of changes in the ratings. Financial Strength of Governmental "Risk Pools" Annually we will review the audited financial statements released by the "pools" that provide cover- age to the County and comment on their financial strength. This type of review is important because pools are not eligible for independent ratings issued by AM Best. This review will result in a written report to the County. Dote: The proposed "On -Going" services are not intended to duplicate efforts that the County staff desires to retain in administering the day to day functions of the property and liability insurance pro- gram. County staff would continue to process claims, handle the addition and deletion of vehicles, equipment, buildings, contents, and maintain the list of drivers. 8 Gray & Co. offers the following services as needed by Calhoun County. They are designed to supplement the "On -Going" Insurance Management Services (if purchased). The County would determine which of the "additional" services are to be provided and when they are to be provided. These services are available without purchasing the "On -Going" service package. Exposure/Coverage Audit We can conduct a survey of Calhoun County's exposure to accidental loss and advise you of any "insurable" exposures we discover that are not properly insured. The audit would involve "fact finding" discussions with County officials and staff (primarily the County Auditor), reviews of insurance applications, review of financial statements, etc. The audit would result in a writ- ten report that would be provided to the Commissioners Court for review, to be followed by a presentation of the report to the Court. This service is estimated to involve 30 hours to con- duct the audit and interviews, write the report and travel time to Port Lavaca to present the re- port to the Court, resulting in a fee of $4,750 plus IRS mileage. Responding to Miscellaneous Insurance Questions As a supplement to the ten hours of this service included within the "On -Going" insurance management services package, we can assist the County by serving as an unbiased reference source in answering questions by telephone that may arise over time which pertain to the County's property and liability insurance program. Review Contracts and Leases As a supplement to the five hours of this service included within the "On -Going" insurance management services package, we can assist the County by reviewing proposed contracts and leases for proper use of insurance requirements, insurance terminology, and risk transfer. Further, we can manage the enforcement of the insurance requirements in your contracts by reviewing Certificates of Insurance and Additional Insured endorsements that you receive to make certain that they meet the requirements set forth in leases and contracts. 0 Further, we can assist in training County staff to improve their abilities in drafting insurance re- quirements for use in contracts. Certificates of Insurance We can evaluate the procedures in place at Calhoun County as respects the administration, review and approval of Certificates of Insurance and provide suggestions as to how the proce- dures can be improved to better serve the County. Further, we can assist in training County staff to improve their abilities in managing certificates of insurance. Claim/Coverage Negotiations We can assist you by negotiating with claim adjusters in an effort to make sure that claims are paid in accordance with the terms of the County's insurance policies. Insurance Administration Review We can review the County's internal efforts in administering its property, liability and workers' compensation insurance programs. This review will focus on internal administration in the fol- lowing areas (adding and deleting property, claim reporting, loss reports, contractual risk trans- fer, property valuation methods, underwriting records, retention of insurance policies, certifi- cate of insurance, etc). The review will provide the County with a list of helpful recommenda- tions to improve the administration of the insurance program. Insurance Purchasing Assistance We can assist the County with Insurance RFP preparation (all lines of coverage within one RFP to leverage the County's purchasing power) and manage the entire RFP process, includ- ing all communication with agents and brokers. We will review the proposals, negotiate for im- provements, and provide you with an independent evaluation of each proposal. Insurance Manual Many of our clients ask us to prepare an Insurance Manual that can be used as reference ma- terial by the client. The Manual covers the entire insurance program and provides claim re- porting instructions, a "plain English" summary of your coverages, and a schedule of your in- surance coverages. It is an excellent reference tool for anyone that works with your coverages (Calhoun County staff, outside auditors, legal counsel, etc). Gray & Co. can update the Man- ual on an on -going basis shortly after changes occur. 10 Client Meetings We are available to meet with County officials to discuss any aspect of the property and liability insurance program. This service includes the time involved in traveling to/from Port Lavaca. Mileage would be billed separately and be based on current IRS rates. When required for travel, expenses such as hotel and reasonably modest food expenses would be billed at the actual cost incurred (with receipts provided). II Rates Gray & Co.'s fees are based on the following hourly rates: Senior Consultant (Don Gray): $125/hour of service and travel time. This hourly rate will apply to each of the services offered in the "Additional" Insurance Management portion of this proposal. Detailed time records are kept for all personnel and will be attached to each invoice. Mileage is charged at the current IRS rate. When required to meet the client's schedule, out-of-pocket expenses such as reasonably priced overnight lodging and meals will be passed along to the client without a markup. Gray & Co. Invoices The $4,000 annual service fee for the "On -Going" package of services would be billed at the beginning of the an- nual service period. For the "Additional" Insurance Management Services outside of the $4,000 annual service fee, clients are gener- ally billed at the conclusion of each month for earned fees and expenses for the period. An exception to this might be if a monthly invoice is not large enough to warrant a billing at that time. This would prompt the invoice to be prepared and released once it reaches a reasonable level for invoicing purposes. Invoices are due and pay- able 20 days following their receipt. Duration of Services The service agreement would be for the period of April 1, 2014-2015. However, it can be cancelled by the County at anytime and for any reason. However, fees paid in advance which were already earned by Gray & Co. would not be refunded. Fees paid in advance but not yet earned would be refunded within 30 days of notice. Modification of Service Agreement The service agreement can be modified at any time upon mutual agreement by Calhoun County and Gray & Co. 12 Mr. Jeff Schneider, Mr. Dan Laws, CEO Director of Purchasing Rio Grande Electric Cooperative, Inc. Grayson County (800)749-1509 903-813-4259 Mark Rollans, General Manager Mr. Richie Rivers Medina Electric Cooperative, Inc. Grayson County Auditor (866) 632-3532 903-813-4244 Mr. Mike Kezar, General Man - Ms. Kristen Klein ager Guadalupe County Auditor San Miguel Electric Cooperative, Inc. 830-303-4188 (830)784-3411 Mr. Harold Seay Mr. Mike Packard, General Manager Liberty County Auditor South Texas Electric Cooperative, Inc. 936-336-4605 (361)575-6491 Ms. Cynthia Ivy Mr. Paul Zimmerman Medina County Treasurer 830-741-6110 Rusk County Electric Cooperative, Inc. (903)657-4571 13 Donald K. Gray, ARM Don will be the sole consultant in servicing Calhoun County. Don's knowledge of county governments and insurance companies and "pools" that specialize in serving counties would be valuable to the County. Don is a 1976 graduate of the University of Texas -Austin, earning a BBA Risk Man- agement and Insurance. Prior to forming Gray & Co. in 1999, Don was employed for 11 years by Risk Man- agement Group (RMG), serving as the Senior Consultant and Manager of the firm's Austin office. Prior to joining RMG, Don served as the Director of Insurance at the Texas Association of Counties during the period of 1983-88. In this position, Don managed the administration of several statewide insurance programs for county governments. His prior experience includes serving as an insurance manager for the Texas A&M University System. Don is a consultant to numerous utility, educational and governmental entity clients. 14 Susan Riley From: Rhonda Kokena <rhonda.kokena@calhouncotx.org> Sent: Tuesday, March 17, 2015 2:35 PM To: Susan Riley Subject: AGENDA Please adVlo the aeel a2elmla. To Review & Accept the 2015 Calhoun County Investment Policy and i•e-appoint, County Treasurer, Rhonda Kokena, as Investment O(Jicer. I ti�i//serrrl aver lfie capiesfoi thepaclrels Too leiakllay to eIimil /vole.• There are noclaagerlolheLrnesli»entPa/icyfaslnjara�alild�forlleyea�/ RHONPA S. KOKENA Cou-wty Treas-twer Cal4�CauwN Aw"zx II 202. S. Aww St., Swvf& A Pori" Lavaca, Teex W 77978 (361)553-4614 of -� (361)553-4614 fax 2015 CALHOUN COUNTY INVESTMENT POLICY, APPOINT COUNTY TREASURER, RHONDA KOKENA AS INVESTMENT OFFICER AND AUTHORIZE RHONDA KOKENA TO SIGN INVESTMENT POLICY: Commissioner Galvan made a motion to approve 2015 Calhoun County Investment Policy, to appoint County Treasurer Rhonda Kokena as Investment Officer, and authorize Rhonda Kokena to sign Investment Policy. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. s Reviewed & Adopted Commissioner's Court January 13, 2005 Reviewed & Accepted Commissioner's Court May 11, 2006 Reviewed & Accepted Commissioner's Court March 22, 2007 Reviewed & Accepted Commissioner's Court February 28, 2008 Reviewed & Accepted Commissioner's Court April 9, 2009 Reviewed & Accepted Commissioner's Court January 28, 2010 Reviewed & Accepted Commissioner's Court February 24, 2011 Reviewed & Accepted Commissioner's Court April 12, 2012 Reviewed & Accepted Commissioner's Court March 14, 2013 Reviewed & Accepted Commissioner's Court March 27, 2014 Reviewed & Accepted Commissioner's Court March 26, 2015 INVESTMENTLI `l TABLET T I. PURPOSE ........................................... II. INVESTMENT STRATEGY ........................ Ill. INVESTMENT OBJECTIVES ..................... IV. INVESTMENT TYPES .............................. V. INVESTMENT PROTECTION & RESPONSIBILITY ................................... Investment Institutions Defined Qualifications For Approval of Brokers/Dealers Delivery vs. Payment Audit Control Standard of Care Quarterly Reporting RESOLUTION dated 06-27-2013 Page 1 2 3 4 L, March 17, 2015 CALHOUN COUNTY INVESTMENT POLICY I111112 � FORMAL ADOPTION: This Investment Policy is authorized by the Calhoun County Commissioners' Court in accordance with Chapter 2256, Texas Government Code, the Public Funds Investment act, and Section 116.112, Local Government Code. A copy of the Public Funds Investment Act is attached hereto and incorporated by reference. SCOPE: This Investment Policy applies to all the investment activities of the County. This Policy establishes guidelines for: 1) who can invest County funds; 2) how County funds will be invested; and 3) when and how a periodic review of investments will be made. FUNDS: This Investment Policy applies to all financial assets of all funds of the County of Calhoun, Texas at the present time and any funds to be created in the future and any other funds held in custody by the County Treasurer, unless expressly prohibited by law or unless it is in contravention of any depository contract between Calhoun County and any depository bank. COUNTY'S INVESTMENT OFFICER: In accordance with Section 116.112(a), Local Government Code and/or Chapter 2256, Sec. 2256.005(f) and (g), the Calhoun County Commissioner's Court, may invest County funds that are not immediately required to pay obligations of the County. If the investment officer has a personal business relationship with an entity, or is related within the second degree by affinity or consanguinity to an individual, seeking to sell an investment to the County, the investment officer must file a statement disclosing that personal business interest or relationship with the Texas Ethics Commission and the Calhoun County Commissioner's Court in accordance with Government Code 2256.005(i). In order to allow the maximum flexibility for the investment of Calhoun County funds, the Calhoun County Commissioner's Court extends the County Treasurer full authority for the investment of Calhoun County funds between meetings of the Commissioner's Court, official approval of which shall be made by said Court at the next official meeting of the Commissioner's Court. On June 27, 2013 the Calhoun County Commissioner's Court passed a Resolution authorizing the County Investment Officer, within the meaning of the Resolution, with full power and authority to execute an agreement with an investment pool as in accordance with the Public Funds Investment Act. Said Resolution is attached hereto. In accordance with the Public Funds Investment Act, Section 2256.005(d), a separate written investment strategy will be developed and attached hereto for each of the funds under Calhoun County's control. Each investment strategy .must describe the investment objectives for the particular fund using the objectives for the particular fund by following the priorities of importance as listed hereto: • Understanding of the suitability of the investment to the financial requirements of the entity; • Preservation and safety of the principal; • Liquidity; • Marketability of the investment if the need arises to liquidate the investment before maturity; • Diversification of the investment portfolio; and • Yield. In accordance with the Public Funds Investment Act, Section 2256.005(e), investment strategies will be reviewed and adopted by resolution not less than annually. z Ill. INVESTMENT OBJECTIVES Funds of the County will be invested in accordance with federal and state laws and this investment policy. Calhoun County will invest according to investment strategies for each fund as adopted by Commissioner's Court resolution in accordance with Section 2256.005(d). SAFETY & LIQUIDITY: Safety of principal is a primary objective in any investment transaction of Calhoun County. All investments must be done in a prudent manner providing liquidity necessary to meet the County's cash needs. DIVERSIFICATION: It will be the policy of Calhoun County to diversify its portfolio to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer or a specific class of investments. Investments selected of the County shall always provide for stability of income and reasonable liquidity. YIELD: The objective of the County will be to earn the maximum rate of return allowed on its investments within the policies imposed by its safety and liquidity objectives, investment strategies for each fund, and state and federal law governing investment of public funds. MATURITY: Portfolio maturities will be structured to meet the obligations of the County first and then to achieve the highest return of interest. When the County has funds what will not be needed to meet current -year obligations, maturity restraints will be imposed based upon the investment strategy for each fund. The maximum allowable stated maturity of any individual investment owned by the County is one (1) year. INVESTMENT TRAINING: Calhoun County shall provide training as required by the Public Funds Investment Act, Section 2256.008 and periodic training in investments for the County Investment Officer through courses and seminars offered by professional organizations and associations in order to insure the quality and capability of the investment officer. $$3 Investments described below are authorized Public Funds Investment Act as eligible securities for the County. County funds governed by this Policy may be vested in: 1) Obligations of the United States or its agencies and instrumentalities. Section 2256.009(a)(1), Gov.Code. 2) Direct obligations of the State of Texas, or its agencies and instrumentalities. Section 2256.009 (a) (2), Gov.Code. 3) Other obligations, the principal and interest on which are unconditionally guaranteed or insured by, or backed by the full faith and credit of, the State of Texas or the United States or their respective agencies and instrumentalities. Section 2256(a) (4), Gov.Code. 4) Obligations of states, agencies, counties, cities, and other political subdivisions of any state having been rated as to investment equality by a nationally recognized investment rating firm and having received a rating of not less than "A" or it equivalent. Section 2256.010 (1-3),Gov.Code. 5) Certificates of Deposit issued by state and national banks and savings & loan associations domiciled in Texas that are: Section 2256.010 (1-3), Gov.Code. • guaranteed or insured by the Federal Deposit insurance Corporation or its successor; • secured in any other manner and amount provided by law for deposits of the county. • governed by a Depository Agreement. 6) A fully collateralized repurchase agreement, as defined in the Public Funds Investment Act, if it: a) has defined termination date; b) is secured by obligations described by Section 2256.009 (a) (1) of the Public Funds Investment Act; and c) requires the securities being purchased by the county to be pledged to the county, held in the county's name, and deposited at the time the investment is made with the county or with a third party selected and approved by the county; and d) is placed through a primary government securities dealer, as defined by the Federal Reserve, or a financial institution doing business in this state. 7) Eligible investment pools (as discussed in the Public Funds Investment Act, Section 2256.016-2256.019) if the Commissioner's Court by resolution authorizes investment in the particular pool. An investment pool shall invest the funds it receives form entities in authorized investments permitted by the Public Funds Investment Act. A county by contract may delegate to an investment pool the authority to hold legal title as custodian of investments purchased with its local funds. 8) Negotiable Order of Withdrawal (NOW) Accounts and Money Market Accounts. The County expressly prohibits any direct investment in asset or mortgage backed securities. The County expressly prohibits the acceptance for collateralized deposits, interest -only and principal only mortgage backed securities and collateralized mortgage obligations with stated final maturities in excess of ten years or with coupon rates that float inversely to market index movements. The County expressly allows money market mutual funds and eligible investment pools, authorized by the Commissioner's Court, to invest to the full extent permissible within the Public Funds Investment Act. Wi V. INVESTMENT PROTECTION AND RESPONSIBILITY The County shall seek to control the risk of loss due to the failure of a security issuer or grantor. Such risk shall be controlled by investing only in the safest types of securities as defined in the Policy; by collateralization as required by law; and through portfolio diversification by maturity and type. Section 2256.005(b))(2-3), Gov.Code. The purchase of individual securities shall be executed "delivery vs. payment" through the County's safekeeping agent. By so doing, county funds are not released until the County has received, through Safekeeping Agent, the securities purchased. Section 2256.005(b) (4) (E), Gov. Code. Diversification by investment type shall be maintained by ensuring an active and efficient secondary market in portfolio investments and by controlling the market and opportunity risks associated with specific investment types. It is the County's policy to diversify its portfolio to eliminate the risk of loss resulting from the concentration of assets in a specific maturity (except zero duration funds), a specific issuer, or a specific class of investments. County investments shall always be selected to proven stability of income and reasonable liquidity. Section 2256.005(d) (5), Gov.Code. Diversification by investment maturity shall not exceed the anticipated cash flow requirements of the funds, in order to minimize risk of loss to interest rate fluctuations. Liquidity shall be achieved by anticipating cash flow requirement of the County consistent with the objectives of this Policy, through scheduled maturity of investments. A security may be liquidated to meet unanticipated cash requirements, to re -deploy cash into other investments expected to outperform current holdings, or otherwise to adjust the portfolio. 0 INVESTMENT INSTITUTIONS DEFINED: The Calhoun County Investment Officer shall invest County funds with any and all of the following institutions or groups consistent with federal and state law and the current Depository Bank contract: • Depository bank - INTERNATIONAL BANK OF COMMERCE; • Other state or national banks domiciled in Texas that are insured by FDIC; • Public funds investment pools which are rated no lower than AAA or AAA-m or an equivalent rating by at least one nationally recognized rating service and located in the State of Texas. • Government securities brokers and dealers located in the State of Texas. QUALIFICATIONS FOR APPROVAL OF BROKERS/DEALERS: In accordance with 2256.005(k), a written copy of this investment policy shall be presented to any person seeking to sell to the county an authorized investment. The registered principal of the business organization seeking to sell an authorized investment shall execute a written instrument substantially to the effect that the registered principal has: a) received and thoroughly reviewed the investment policy of the county; and b) acknowledges that the organization has implemented reasonable procedures and controls in an effort to preclude imprudent investment activities arising out of investment transactions conducted between the county and the organization. The investment officer may not buy any securities from a person who has not delivered to the county an instrument in substantially the form provided above according to Section 2256.005(l ). DELIVERY VS. PAYMENT: It will be the policy of the County that all Treasury Bills, Notes and Bonds and Government Agencies' securities shall be purchased using the "Delivery vs. Payment" (DVP) method through the Federal Reserve System. By so doing, County funds are not released until the County as received, through the Federal Reserve wire, the securities purchased. AUDIT CONTROL: The Investment Officer is subject to audit by the Calhoun County Auditor. In addition, the Calhoun County Commissioner's Court, at a minimum, will have an annual financial audit of all County funds by an independent auditing firm, as well as an annual compliance audit of the management controls on investments and adherence to the entity's established investment policies in accordance with Government Code 2256.005(m). STANDARD OF CARE: In accordance with Government Code 2256.006, investments shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's affairs, not for speculation, but for investment, considering the probable safety of capital and probable income to be derived. Investment of funds shall be governed by the following investment objectives, in order of priority: • Preservation and safety of principal; • Liquidity; and • Yield. s In determining whether an investment officer has exercised prudence with respect to any investment decision, the determination shall be made taking into consideration: 1) investment of all funds, or funds under the county's control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment; and 2) whether the investment decision was consistent with the written investment policy of the county. QUARTERLY REPORTING: In accordance with Government Code 2256.023, not less than quarterly, the investment officer shall prepare and submit to the Commissioners Court a written report of investment transactions for all funds for the preceding reporting period. It shall be the duty of the County Investment Officer to notify the Commissioners Court of any significant changes in current investment methods and procedures prior to their implementation, regardless of whether they are authorized by this policy or not. SIGNED THIS THE 26th day of MARCH, 2015. R ONDA S. KOKEN COUNTY TREASURER, CERTIFIED INVESTMENT OFFICER ZI RESOLUTION WHEREAS, the:Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, as amended (the."Act" ), permits any "local government" to contractwith one or more other "local governments" and with agencies of the state to perform "governmental functions and services;" including investment of public funds through "public funds investment pools" (as such phrases are defined in the Act); WHEREAS, the Public.Fumds Investment Act, Texas Government. Code Chapter 2256 (the "Investment Act"); also authorizes local governments, state agencies and nonprofit corporations ,acting on behalf of such entities to invest public funds through investment pools; WHEREAS; the Act also permits the contracting parties to any agreement to create an administrative agency to supervise the performance of such agreement and to employ personnel and engage in other administrative activities and provide other administrative services necessary to execute the terms of such agreement; WHEREAS, the County; authorizes; RHONDA S. KOKENA, County Treasurer and .Certified Inv estment.Officer, within the meaning of this Resolution, with full power and authority to execute an agreement with an investment pool as in accordance with the Public Funds Investment Act. NOW, THEREFORE. BE IT RESOLVED! ?/21P'014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT i- GOVERNMENT CODE...•. . TITLE 10.. GENERAL GOVERNMENT SUBTITLE F. STATE AND LOCAL CONTRACTS AND FUND MANAGEMENT CHAPTER 2256. PUBLIC FUNDS INVESTMENT SUBCHAPTER A. AUTHORIZED.INVESTMENTS FOR GOVERNMENTAL ENTITIES Sec. 2256.001. SHORT TITLE Public Funds Investment Act. Amended by Acts 1995, 74th Leg., ch 1995. This chapter may be cited as the 402, Sec. 1, off. Sept. 1, Sec. 2256.002. DEFINITIONS. In this chapter: (1) "Bond proceeds" means the proceeds from the sale of bonds, notes, and other obligations issued by an entity, and reserves and funds maintained by an entity for debt service purposes (2) "Book value" means the original acquisition cost of an investment plus or minus the accrued amortization or accretion. (3) "Funds" means public funds in the custody of a state agency or local government that: (A) are not required by law to be deposited in the state treasury; and (B) the investing entity has authority to invest. (4) "Institution of higher education" has the meaning assigned by Section 61.003, Education Code. (5) "Investing entity" and "entity" mean an entity subject to this chapter and described by Section 2256.003. (6) "Investment pool" means an entity created under this code to invest public funds jointly on behalf of the entities that participate in the pool and whose investment objectives in order of priority are: http://wnw.statutes.1egis.state.txus/Dots/GV/htn✓GV.22,%.htm 1/33 W21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT (A) preservation and safety of principal; (B) liquidity; and (C) .. .yield: (7) "Local government" means:d municipality, a county, a school district, a district or authority created under Section 52(b)(1) or (2), Article III, or Section 59, Article XVI, Texas Constitution, a fresh water supply district, a hospital district, and any political subdivision, authority, public corporation, body politic, or instrumentality of the State of Texas, and any nonprofit corporation acting on behalf of any of those entities. (8) "Market value" means the current face or par value of an investment multiplied by the, net selling price of the security. as quoted by a recognized market pricing Source quoted on the valuation date. (9) "Pooled fund group" means an internally created fund of an investing entity in which one or more institutional accounts of the investing entity are invested. (10) "Qualified representative" means a person who holds a position with a business organization, who is authorized to act on behalf of the business organization, and who is one of the following: (A) for a business organization doing business that is regulated by or registered with a securities commission, a person who is registered under the rules of the National Association of Securities Dealers; (B) for a state or federal bank, a savings bank, or a state or federal credit union, a member of the loan committee for the bank or branch of the bank or a person authorized by corporate resolution to act on behalf of and bind the banking institution; (C) for an investment pool, the person authorized by the elected official or board with authority to administer the activities of the investment pool to sign the written instrument on behalf of the investment pool; or (D) for an investment management firm registered under the Investment Advisers Act of 1940 (15 U.S.C. Section 80b-1 et seq.) or, if not subject to registration under that Act, registered with the State Securities Board, a person who is an officer or principal of the investment management firm. http:/hww✓.statutes.legfs.state.txus/Docs/GV/hWGV.2256.htm 2/33 i $✓21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT i (11) "School district" means a public school district. (12) "Separately invested asset" means an account or fund of, a.. state agency. or local_government, that _is .not invested in .a.. ''pooled fund group: (13) "State agency" means an office, department, commission, board, or other agency that is part of any branch of state government, an institution of higher education, and any nonprofit corporation acting on behalf of any of those entities. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995; Acts 1997, 75th Leg., ch. 1421, Sec. 1, eff. Sept: 1,1997; Acts 1999, 76th Leg., ch. 1454, Sec. 1, eff. Sept. 1, 1999. Sec. 2256.003. AUTHORITY TO INVEST FUNDS; ENTITIES SUBJECT TO THIS CHAPTER. (a) Each governing body of the following entities may purchase, sell, and invest its funds and funds under its control in investments authorized under this subchapter .in compliance with investment policies approved by the governing body and according to the standard of care prescribed by Section 2256.006: (1) a local government; (2) a state agency; (3) a nonprofit corporation acting on behalf of a local government or a state agency; or (4) an investment pool acting on behalf of two or more local governments, state agencies, or a combination of those entities. (b) In the exercise of its powers under Subsection (a), the governing body of an investing entity may contract with an investment management firm registered under the Investment Advisers Act of 1940 (15 U.S.C. Section 80b-1 et seq.) or with the State Securities Board to provide for the investment and management of its public funds or other funds under its control. A contract made under authority of this subsection may not be for a term longer than two years. A renewal or extension of the contract must be made by the governing body of the investing entity by order, ordinance, or resolution. http:/Aa statutes.legis.state.txus/Docs/GV/htnVGV.2256.htm 3133 y21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT ,(c) This chapter does not prohibit an investing entity or investment officer from using the entity's employees or the se rvices.of.a.c:ontractor of.the entity.to aid the., investment . officer in: the .execution `of the officer's duties under this . chapter. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995; Acts 1999, 76th Leg., ch. 1454, Sec. 2, eff. Sept. 1, 1999. Sec. 2256.004. APPLICABILITY. (a) This subchapter does not apply to: (I) a public retirement system as defined by Section 802.001; (2) state funds invested as authorized by Section 404.024; (3) an institution of higher education. having total endowments of at least $95 million in book value on May 1, 1995; (4) funds invested by the Veterans' Land Board as authorized by Chapter 161, 162, or 164, Natural Resources Code; (5) registry funds deposited with the county or district clerk under Chapter 117, Local Government Code; or (6) a deferred compensation plan that qualifies under either Section 401(k) or 457 of the Internal Revenue Code of 1986 (26 U.S.C. Section 1 et seq.), as amended. (b) This subchapter does not apply to an investment donated to an investing entity for a particular purpose or under terms of use specified by the donor. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995; Acts 1997, 75th Leg., ch. 505, Sec. 24, eff. Sept. 1, 1997; Acts 1997, 75th Leg., ch. 1421, Sec. 2, eff. Sept. 1, 1997; Acts 1999, 76th Leg., ch. 62, Sec. 8.21, eff. Sept. 1, 1999; Acts 1999, 76th Leg., ch. 1454, Sec. 3, eff. Sept. 1, 1999. Sec. 2256.005. INVESTMENT POLICIES; INVESTMENT STRATEGIES; INVESTMENT OFFICER. (a) The governing body of an investing entity shall adopt by rule, order, ordinance, or resolution, as http.,//w ..statutes.legis.state.lxus/Dots/GV/htMGV.2256.htm 4/33 3/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT appropriate, a written investment policy regarding the investment of its funds and funds under its control. (b) The .investment policies. .must.: (1) be Written; (2) primarily emphasize safety of principal and liquidity; (3) address investment diversification, yield, and maturity.and the quality and capability of investment management; and (4) include: (A) a list of the types of authorized investments in which the investing entity's funds may be invested; (B) the maximum allowable stated maturity of any individual investment owned by the entity; (C) for pooled fund groups, the maximum dollar - weighted average maturity allowed based on the stated maturity date .for the portfolio; (D) methods to monitor the market price of investments acquired with public funds; (E) a requirement for settlement of all transactions, except investment pool funds and mutual funds, on a delivery versus payment basis; and (F) procedures to monitor rating changes in investments acquired with public funds and the liquidation of such investments consistent with the provisions of Section 2256.021. (c) The investment policies may provide that bids for certificates of deposit be solicited: (1) orally; (2) in writing; (3) electronically; or (4) in any combination of those methods. (d) As an integral part of an investment policy, the governing body shall adopt a separate written investment strategy for each of the funds or group of funds under its control. Each investment strategy must describe the investment objectives for the particular fund using the following priorities in order of importance: (1) understanding of the suitability of the investment to httplAmmmmmstatutes.leg is.state.txus/Does/GV/htrrdGV.2256.htm 5/33 J21l2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT ' the financial requirements of the entity; (2) preservation and safety of principal; (3) liquidity; (4) marketability of".the'ihv.estment if .the need arises. to liquidate the investment before maturity; (5) diversification of the investment portfolio; and (6) yield. (e) The governing body of an investing entity shall review its investment policy and investment strategies not less than annually. The governing body shall adopt a written instrument by rule, order, ordinance,.or resolution stating that it has reviewed the investment policy and investment strategies and that the written instrument so adopted shall record any changes made to either the investment policy or investment strategies. i (f) Each investing entity shall designate, by rule, order, j ordinance, or resolution, as appropriate, one or more officers or employees of the state agency, local government, or investment pool as investment officer to be responsible for the investment of its funds consistent with the investment policy adopted by the entity. If the governing body of an investing entity has contracted with another investing entity to invest its funds, the investment officer of the other investing entity is considered to be the investment officer of the first investing entity for purposes of this chapter. Authority granted to a person to invest an entity's I funds is effective until rescinded by the investing entity, until j the expiration of the officer's term or the termination of the t person's employment by the investing entity, or if an investment management firm, until the expiration of the contract with the investing entity. In the administration of the duties of an investment officer, the person designated as investment officer shall exercise the judgment and care, under prevailing circumstances, that a prudent person would exercise in the management of the person's own affairs, but the governing body of the investing entity retains ultimate responsibility as fiduciaries of the assets of the entity. Unless authorized by law, a person may not deposit, withdraw, transfer, or manage in any other manner the funds of the investing entity. (g) Subsection (f) does not apply to a state agency, local hBp://w.m.statutes.legis.state.txus/Does/GV/htrTVGV.2256.htm 6/33 $/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLICFUNDSINVESTMENT government, or investment pool for which an officer of the entity is assigned by law the function of investing its funds. Text of'.s:ubse.c.. (h) as amended.by Acts 1997, 75th Leg., ch. 685,. Sec. 1 (h) An officer or employee of a commission created under Chapter 391, Local Government Code, is ineligible to be an investment officer for the commission under Subsection (f) if the officer or employee is an investment_ officer designated under Subsection (f) for another local government. Text of subsec. (h) as amended by Acts 1997, 75th Leg., ch. 1421, Sec. 3 (h) An officer or employee of a commission created under Chapter 391, Local Government Code, is ineligible to be designated as an investment officer under Subsection (f) for any investing entity other than for that commission. (i) An investment officer of an entity who has a personal business relationship with a business organization offering to engage in an investment transaction with the entity shall file a statement disclosing that personal business interest. An investment officer who is related within the second degree by affinity or consanguinity, as determined under Chapter 573, to an individual seeking to sell an investment to the investment officer's entity shall file a statement disclosing that relationship. A statement required under this subsection must be filed with the Texas Ethics Commission and the governing body of the entity. For purposes of this subsection, an investment officer has a personal business relationship with a business organization if: (1) the investment officer owns 10 percent or more of the voting stock or shares of the business organization or owns $5,000 or more of the fair market value of the business organization; (2) funds received by the investment officer from the http:/A&mwstatutes.legis.stale.taus/Dots/GV/hWGV.2256.htm 7/33 3/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT business organization exceed 10 percent of the investment officer's gross income for the previous year; or (3) the investment officer has'.acquired: from,th.e business organization*during the previous.'year investments with a book value of $2,500 or more for the personal account of the investment officer. (j) The governing body of an investing entity may specify in its investment policy that any investment authorized by this chapter is not suitable. (k) A written copy of the investment policy shall be presented to any person offering to .engage in an investment transaction with an investing entity or to an investment management firm under contract with an investing entity to invest or manage the entity's investment portfolio. For purposes of this subsection, a business organization includes investment pools and an investment management firm under contract with an investing entity to invest or manage the entity's investment portfolio. Nothing in this subsection relieves the investing entity of the responsibility for monitoring the investments made by the investing entity to determine that they are in compliance with the investment policy. The qualified representative of the business organization offering to engage in an investment transaction with an investing entity shall execute a written instrument in a form acceptable to the investing entity and the business organization substantially to the effect that the business organization has: (1) received and reviewed the investment policy of the entity; and (2) acknowledged that the business organization has implemented reasonable procedures and controls in an effort to preclude investment transactions conducted between the entity and the organization that are not authorized by the entity's investment policy, except to the extent that this authorization is dependent on an analysis of the makeup of the entity's entire portfolio or requires an interpretation of subjective investment standards. (1) The investment officer of an entity may not acquire or otherwise obtain any authorized investment described in the investment policy of the investing entity from a person who has not delivered to the entity the instrument required by Subsection (k). http:/Awwv.statutes.1egis.state.txus/Docs/GV/htriVGV.2256.htm 8/33 3/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT (m) An investing entity other than a state agency, in conjunction with its annual financial audit, shall perform a compliance audit of management controls. on investments.a.nd: adherence :to the..ent ty's.established .investment policies:.' .(n) Except as provided by Subsection (o), at least once every two years a state agency shall arrange for a compliance audit of management controls on investments and adherence to the agency's established investment policies. The compliance audit shall be performed by the agency's internal auditor or by a private auditor employed in the manner provided by Section 321.020. Not later than January 1 of each even -numbered year a state agency shall report the results of the most recent .audit performed under this subsection to the state auditor. Subject to a risk assessment and to the legislative audit committee's approval of including a review by the state auditor in the audit plan under Section 321.013, the state auditor may review information provided under this section. If review by the state auditor is.approved by the legislative audit. committee, the state auditor may, based on its review, require a state agency to also report to the state auditor other information the state auditor determines necessary to assess compliance with laws and policies applicable to state agency investments. A report under this subsection shall be prepared in a manner the state auditor prescribes. (o) The audit requirements of Subsection (n) do not apply to assets of a state agency that are invested by the comptroller under Section 404.024. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995; Acts 1997, 75th Leg., ch. 685, Sec. 1, eff. Sept. 1, 1997; Acts 1997, 75th Leg., ch. 1421, Sec. 3, eff. Sept. 1, 1997; Acts 1999, 76th Leg., ch. 1454, Sec. 4, eff. Sept. 1, 1999; Acts 2003, 78th Leg., ch. 785, Sec. 41, eff. Sept. 1, 2003. Amended by: Acts 2011, 82nd Leg., R.S., Ch. 1004 (H.B. 2226), Sec. 1, eff. June 17, 2011. Sec. 2256.006. STANDARD OF CARE. (a) Investments shall be http*.IArmw.statutes.legls.state.bcus/DoGs/GV/htnVGV.2256.htm 9/33 ,3/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT made with judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the,managemen.t.of the person's own affairs, not for speculation,. . but for investment,.considering the probable safety of capital and. the probable income to be derived. Investment of funds shall be governed by the following investment objectives, in order of priority: (1) preservation and safety of principal; (2) liquidity; and (3) yield. (b) In determining whether an investment officer has exercised prudence with respect to an investment decision, the determination shall be made taking into consideration: (1) the investment of all funds, or funds under the entity's control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment; and (2) whether the investment decision was consistent with the written investment policy of the entity. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995. Sec. 2256.007. INVESTMENT TRAINING; STATE AGENCY BOARD MEMBERS AND OFFICERS. (a) Each member of the governing board of a state agency and its investment officer shall attend at least one training session relating to the person's responsibilities under this chapter within six months after taking office or assuming duties. (b) The Texas Higher Education Coordinating Board shall provide the training under this section. (c) Training under this section must include education in investment controls, security risks, strategy risks, market risks, diversification of investment portfolio, and compliance with this chapter. (d) An investment officer shall attend a training session not less than once each state fiscal biennium and may receive training http:UwNw.statutes.legis.state.txus/Does/GVlhtfVGV.2256.htm 10/33 3/21/2014 GOVERNMENT. CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT from any independent source approved by the governing body of the state agency. The investment officer shall prepare a report on this.. subchapter:.and deliver..the_.report.to.the governing body of the state.'agency not :later than the 180th day after the: last day of: each regular session of the legislature. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995; Acts 1997, 75th Leg., ch. 73, Sec. 1, eff. May 9, 1997; Acts 1997, 75th Leg., ch. 1421' Sec. 4, eff. Sept. 1, 1997; Acts 1999, 76th.Leg., ch. 1454, Sec. 5, eff. Sept., 1, 1999. Amended by: Acts 2011, 82nd Leg., R.S., Ch. 1004 (H.B. 2226), Sec. 2, eff. June 17, 2011. " Sec. 2256.008. INVESTMENT TRAINING; LOCAL GOVERNMENTS. (a) Except as provided by Subsections (b) and (e), the treasurer, the chief financial officer if the treasurer is not the -chief financial officer, and the investment officer of a local government shall: (1) attend at least one training session from an independent source approved by the governing body of the local government or a designated investment committee advising the investment officer as provided for in the investment policy of the local government and containing at least 10 hours of instruction relating to the treasurer's or officer's responsibilities under this subchapter within 12 months after taking office or assuming duties; and (2) except as provided by Subsections (b) and (e), attend an investment training session not less than once in a two-year period that begins on the first day of that local government's fiscal year and consists of the two consecutive fiscal years after that date, and receive not less than 10 hours of instruction relating to investment responsibilities under this subchapter from an independent source approved by the governing body of the local government or a designated investment committee advising the investment officer as provided for in the investment policy of the local government. (b) An investing entity created under authority of Section http:Uvnvw.statutes.1egis.state.txus/Does/GV/htnVGV.2256.htm 11/33 3/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT 52(b), Article III, or Section 59, Article XVI, Texas Constitution, that has contracted with an investment management firm under Section 22.56.003(b):,and has fewer:_than .five full-time:employees ."or an investing entity.'that has contracted with another investing entity to invest the entity's funds may satisfy the training requirement provided by Subsection (a)(2) by having an officer of the governing body attend four hours of appropriate instruction in a two-year period that begins on the first day of that local government's fiscal year and consists of the two consecutive fiscal years after that date. The treasurer or chief financial officer of an investing entity created under authority of Section 52(b), Article III, or Section 59, Article XVI,. Texas Constitution, and that has fewer than five full-time employees is not required to attend training required by this section unless the person is also the investment officer of the entity. (c) Training under this section must include education in investment controls, security risks, strategy risks, market risks, diversification of investment portfolio, and compliance with this chapter. (d) Not later than December 31 each year, each individual, association, business, organization, governmental entity, or other person that provides training under this section shall report to the comptroller a list of the governmental entities for which the person provided required training under this section during that calendar year. An individual's reporting requirements under this subsection are satisfied by a report of the individual's employer or the sponsoring or organizing entity of a training program or seminar. (e) This section does not apply to a district governed by Chapter 36 or 49, Water Code. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995; Acts 1997, 75th Leg., ch. 1421, Sec. 5, eff. Sept. 1, 1997; Acts 1999, 76th Leg., ch. 1454, Sec. 6, eff. Sept. 1, 1999; Acts 2001, 77th Leg., ch. 69, Sec. 4, eff. May 14, 2001. Amended by: Acts 2011, 82nd Leg., R.S., Ch. 1004 (H.B. 2226), Sec. 3, eff. June 17, 2011. http:/Amw.statutes.legis.state.t)Lus/Dms/GV/htnVGV.2256.htm 12/33 �121/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT Sec. 2256.009.. AUTHORIZED INVESTMENTS: :OBLIGATIONS OF, OR GUARANTEED BY GOVERNMENTAL ENTITIES. .(a) .:Except as provided., by. . Subsection (b); the following are authorized investments under this subchapter- (1) obligations, including letters of credit, of the United States or its agencies and instrumentalities; (2) direct obligations of this state or its agencies and instrumentalities; (3) collateralized mortgage obligations directly issued by a federal agency or instrumentality of the United States, the underlying security for which is guaranteedby an agency or instrumentality of the United States; (4) other obligations, the principal and interest of which are unconditionally guaranteed or insured by, or backed by the full faith and credit of, this state or the United States or their respective agencies and instrumentalities, including obligations that are fully guaranteed or insured by the Federal Deposit Insurance Corporation or by the explicit full faith and credit of the United States; (5) obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality by a nationally recognized investment rating firm not less than A or its equivalent; and (6) bonds issued, assumed, or guaranteed by the State of Israel. (b) The following are not authorized investments under this section: (1) obligations whose payment represents the coupon payments on the outstanding principal balance of the underlying mortgage -backed security collateral and pays no principal; (2) obligations whose payment represents the principal stream of cash flow from the underlying mortgage -backed security collateral and bears no interest; (3) collateralized mortgage obligations that have a stated final maturity date of greater than 10 years; and (4) collateralized mortgage obligations the interest rate http:/Amvw,statutes.legis.state.txus/Does/GV/htnVGV.2256.htm 13/33 0/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT of which is determined by an index that adjusts opposite to the changes in a market index. Amended by Acts 1995; 74t:h Leg:, ch.. 402,Sec, 1/_.eff. Sept. 1, 1995; Acts 1999, 76th Leg., ch. 1454, Sec. 7, eff.. Sept. 1, 1999; Acts 2001, 77th Leg., ch. 558, Sec. 1, eff. Sept. 1, 2001. Amended by: Acts 2011, 82nd Leg., R.S., Ch. 1004 (H.B. 2226), Sec. 4, eff. June 17, 2011. Sec. 2256.010. AUTHORIZED INVESTMENTS: CERTIFICATES OF DEPOSIT AND SHARE CERTIFICATES. (a). A certificate of deposit or share certificate is an authorized investment under this subchapter if the certificate is issued by a depository institution that has its main office or a branch office in this state and is: (1) guaranteed or insured by the Federal Deposit Insurance Corporation or its successor .or the National Credit Union Share Insurance Fund or its successor; (2) secured by obligations that are described by Section 2256.009(a), including mortgage backed securities directly issued by a federal agency or instrumentality that have a market value of not less than the principal amount of the certificates, but excluding those mortgage backed securities of the nature described by Section 2256.009(b); or (3) secured in any other manner and amount provided by law for deposits of the investing entity. (b) In addition to the authority to invest funds in certificates of deposit under Subsection (a), an investment in certificates of deposit made in accordance with the following conditions is an authorized investment under this subchapter: (1) the funds are invested by an investing entity through: (A) a broker that has its main office or a branch office in this state and is selected from a list adopted by the investing entity as required by Section 2256.025; or (B) a depository institution that has its main office or a branch office in this state and that is selected by the http:/AwAv.statutes.legis.state.txus/Dms/GV/htni/GV.2256.htm 14/33 3/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT investing entity; (2) the broker or the depository institution selected by the —investing gnti.ty._under Subdivision.,('1).;arrange,s for. the :deposit.. of the funds in certi-ficates of deposit in one or more* federally insured depository institutions, wherever located, for the account of the investing entity; (3) the full amount of the principal and accrued interest ofeachof the certificates of deposit is insured by the United States or an instrumentality of the United States; and (4) the investing entity appoints the depository institution selected by the investing entity under Subdivision (1), an entity described by Section 2257.041(d), or a clearing broker - dealer registered with the Securities and Exchange Commission and operating pursuant to Securities and Exchange Commission Rule 15c3- 3 (17 C.F.R. Section 240.15c3-3) as custodian for the investing entity with respect to the certificates of deposit issued for the account of the investing entity. Amended by Acts 1995, 74th Leg., ch. 32, Sec. 1, eff. April 28, 1995; Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995; Acts 1997, 75th Leg., ch. 1421, Sec. 6, eff. Sept. 1, 1997. Amended by: Acts 2005, 79th Leg., Ch. 128 (H.B. 256), Sec. 1, eff. September 1, 2005. Acts 2011, 82nd Leg., R.S., Ch. 1004 (H.B. 2226), Sec. 5, eff. June 17, 2011. Sec. 2256.011. AUTHORIZED INVESTMENTS: REPURCHASE AGREEMENTS. (a) A fully collateralized repurchase agreement is an authorized investment under this subchapter if the repurchase agreement: (1) has a defined termination date; (2) is secured by a combination of cash and obligations described by Section 2256.009(a)(1); and (3) requires the securities being purchased by the entity or cash held by the entity to be pledged to the entity, held in the entity's name, and deposited at the time the investment is made http:/Awm.statutes.leg1s,state.tKus/Does/GVihtWGV.2256.htm 15133 3/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT with the entity or with a third party selected and approved by the entity; and (4.) is placed through a..primary gover.nment,.secu,rit es.. 'dealer, as defined'by the Federal Reserve, or.a financial institution doing business in this state. (b) In this -section, "repurchase agreement" means a simultaneous agreement to buy, hold for a specified time, and sell back at a future date obligations described by Section 2256.009(a) (1), at a market value at the time the funds are disbursed of not less than the principal amount of the funds disbursed. The term includes a direct security repurchase agreement and a reverse security repurchase agreement. (c) Notwithstanding any other law, the term of any reverse security repurchase agreement may not exceed 90 days after the date the reverse security repurchase agreement is delivered. (d) Money received by an entity under the terms of a reverse security repurchase agreement shall be used to acquire additional authorized investments, but the term of the authorized investments acquired must mature not later than the expiration date stated in the reverse security repurchase agreement. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995. Amended by: Acts 2011, 82nd Leg., R.S., Ch. 1004 (H.B. 2226), Sec. 6, off. June 17, 2011. Sec. 2256.0115. AUTHORIZED INVESTMENTS: SECURITIES LENDING PROGRAM. (a) A securities lending program is an authorized investment under this subchapter if it meets the conditions provided by this section. (b) To qualify as an authorized investment under this subchapter: (1) the value of securities loaned under the program must be not less than 100 percent collateralized, including accrued income; (2) a loan made under the program must allow for http:Uww.statutes.legis.statebcus/Dots/GV/htrWGV.2256.htm 16/33 ,3/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT termination at any time; (3) a loan made under the program must be secured by: (A) pledged .securities..described_ by- Section .22.56.009; (B) pledged irrevocable lettersof credit issued by a bank that is: (i) organized and existing under the laws of the United States or any other state; and (ii) continuously rated by at least one nationally recognized investment rating firm at not less than A or its equivalent; or (C) cash invested in accordance with Section: .(i) 2256.009; (ii). 2256.013; (iii) 2256.014; or (iv) 2256.016; (4) the terms of a loan made under the program must require that the securities being held as collateral be: (A) pledged to the investing entity; (B) held in the investing entity's name; and (C) deposited at the time the investment is made with the entity or with a third party selected by or approved by the investing entity; (5) a loan made under the program must be placed through; (A) a primary government securities dealer, as defined by 5 C.F.R. Section 6801.102(f), as that regulation existed on September 1, 2003; or (B) a financial institution doing business in this state; and (6) an agreement to lend securities that is executed under this section must have a term of one year or less. Added by Acts 2003, 78th Leg., ch. 1227, Sec. 1, eff. Sept. 1, 2003. Sec. 2256.012. AUTHORIZED INVESTMENTS: BANKER'S ACCEPTANCES. A bankers' acceptance is an authorized investment under this subchapter if the bankers' acceptance: http,.//vwm.statutes.legis.state,txus/Dms/GV/htrrVGV.2256.htm 17/33 ,1/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT (1) has a stated maturity of 270 days or fewer from the date of its issuance; .(2)..'wll be;.:in.accordance :with its terms, .*.liquidated in .full at maturity; (3) is eligible for collateral for borrowing from a Federal Reserve Bank; and (4) is accepted by a bank organized and existing under the laws of the United States or any state, if the short-term obligations of the bank, or of a bank holding company of which the bank is the largest subsidiary, are rated not less than A-1 or P-1 or an equivalent rating by at least one nationally recognized credit rating agency. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, off. Sept. 1, 1995. Sec. 2256.013. AUTHORIZED INVESTMENTS: COMMERCIAL PAPER. Commercial paper is an authorized investment under this subchapter if the commercial paper: (1) has a stated maturity of 270 days or fewer from the date of its issuance; and (2) is rated not less than A-1 or P-1 or an equivalent rating by at least: (A) two nationally recognized credit rating agencies; or (B) one nationally recognized credit rating agency and is fully secured by an irrevocable letter of credit issued by a bank organized and existing under the laws of the United States or any state. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, off. Sept. 1, 1995. Sec. 2256.014. AUTHORIZED INVESTMENTS: MUTUAL FUNDS. (a) A no-load money market mutual fund is an authorized investment under this subchapter if the mutual fund: (1) is registered with and regulated by the Securities http:/Ammmstatules.legis.state.txus/Dots/GV/htrrVGV.2256.htm 18133 3/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT and Exchange Commission; (2) provides the investing entity with a prospectus and Other information..requi_re.d b.y.the .:Securities Exchange.Act.of 1934_- (15 U.S.C.'Sect.ion 78a.et seq:) Or the Investment. Company Act of 1940 (15 U.S.C. Section 80a-1 et seq.); (3) has a dollar -weighted average stated maturity of 90 days or fewer; and (4) includes in its investment objectives the maintenance of a stable net asset value of $1 for each share. (b) In addition to a no-load money market mutual fund permitted as an authorized investment in Subsection (a), a no-load mutual fund is an authorized investment. under this subchapter if the mutual fund: (1) is registered with the Securities and Exchange Commission; (2) has an average weighted maturity of less than two years; (3) is invested exclusively in obligations approved by this subchapter; (4) is continuously rated as to investment quality by at least one nationally recognized investment rating firm of not less than AAA or its equivalent; and (5) conforms to the requirements set forth in Sections 2256.016(b) and (c) relating to the eligibility of investment pools to receive and invest funds of investing entities. (c) An entity is not authorized by this section to: (1) invest in the aggregate more than 15 percent of its monthly average fund balance, excluding bond proceeds and reserves and other funds held for debt service, in mutual funds described in Subsection (b); (2) invest any portion of bond proceeds, reserves and funds held for debt service, in mutual funds described in Subsection (b); or (3) invest its funds or funds under its control, including bond proceeds and reserves and other funds held for debt service, in any one mutual fund described in Subsection (a) or (b) in an amount that exceeds 10 percent of the total assets of the mutual fund. http://w,w.statutes.legis.state.txus/Docs/GV/ht"GV.2256.htm 19/33 3/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995.; Acts 1997/ 75th Leg.., ch. 142_I, Sec. .7,eff, Sept._ 1" 1997; Acts •1999;,76th Log. ch. 1454, Sec. 8;_ eff. Sept. 1,.1999.. Sec. 2256.015. AUTHORIZED INVESTMENTS: GUARANTEED INVESTMENT CONTRACTS. (a) A guaranteed investment contract is an authorized investment for bond proceeds under this subchapter if the guaranteed investment contract: (1) has a defined termination date; (2) is secured by obligations described by Section 2256.009(a)(1), excluding those obligations described by Section 2256.009(b), in an amount at least equal to the amount of bond proceeds invested under the contract; and (3) is pledged to the entity and deposited with the entity or with a third party selected and approved by the entity. (b) Bond proceeds, other than bond proceeds representing reserves and funds maintained for debt service purposes, may not be invested under this subchapter in a guaranteed investment contract with a term of longer than five years from the date of issuance of the bonds. (c) To be eligible as an authorized investment: (1) the governing body of the entity must specifically authorize guaranteed investment contracts as an eligible investment in the order, ordinance, or resolution authorizing the issuance of bonds; (2) the entity must receive bids from at least three separate providers with no material financial interest in the bonds from which proceeds were received; (3) the entity must purchase the highest yielding guaranteed investment contract for which a qualifying bid is received; (4) the price of the guaranteed investment contract must take into account the reasonably expected drawdown schedule for the bond proceeds to be invested; and (5) the provider must certify the administrative costs reasonably expected to be paid to third parties in connection with http:/Avww.statLtes.1egis.state.txus/Docs/GV/htWGV.2256.htm 20133 3/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT the guaranteed investment contract. Amended by Acts 1995,:74th Leg., ch. 402, Sec. 1; eff.,Sep.t...1;. 19"95;_ Acts 1.997;_7.501 Leg..; ch. 1,42.1, Sec. 8, eff; Sept:.1.,. 1997; Acts 1999, 76th Leg., ch. 1454., Sec'. 9, .10, eff. Sept. 1, 1999. - Sec. 2256.016. AUTHORIZED INVESTMENTS: INVESTMENT POOLS. (a) An entity may invest its funds and funds under its control through an eligible investment pool if the governing body of the entity by rule, order, ordinance; or resolution, as appropriate, authorizes investment in the particular pool. An investment pool shall invest the.funds it receives from entities in authorized investments permitted by this subchapter. An investment pool may invest its funds in money market mutual funds to the extent permitted by and consistent with this subchapter and the investment policies and objectives adopted by the investment pool. . (b) To be eligible to receive funds from and invest funds on behalf of an entity under this chapter, an investment pool must furnish to the investment officer or other authorized representative of the entity an offering circular or other similar disclosure instrument that contains, at a minimum, the following information: (1) the types of investments in which money is allowed to be invested; (2) the maximum average dollar -weighted maturity allowed, based on the stated maturity date, of the pool; (3) the maximum stated maturity date any investment security within the portfolio has; (4) the objectives of the pool; (5) the size of the pool; (6) the names of the members of the advisory board of the pool and the dates their terms expire; (7) the custodian bank that will safekeep the pool's assets; (8) whether the intent of the pool is to maintain a net asset value of one dollar and the risk of market price fluctuation; (9) whether the only source of payment is the assets of http'//wnw.statutes.legls.state.txus/Docs/GV/htiWGV.2256.htm 21/33 3/21/2014 - GOVERNMENT C0DE CHAPTER 2256. PUBLIC FUNDS INVESTMENT, the pool at market value or whether there is a secondary source of payment, such as insurance or guarantees, and a description of the secondary source of payment] .(10) the. name and address of the independent auditor: of the pool; (11) the requirements to be satisfied for an entity to deposit funds in and withdraw funds from the pool and any deadlines or other operating policies required for the entity to invest funds i in and withdraw funds from the pool; and (12) the performance history of the pool, including yield, average dollar -weighted maturities, and expense ratios. i (c) To maintain eligibility to.receive funds from and invest funds on behalf of an entity under this chapter, an investment pool must furnish to the investment officer or other authorized representative of the entity: (1) investment transaction confirmations; and (2) a monthly report that contains, at a minimum, the following information: (A) the types and percentage breakdown of securities in which the pool is invested; (B) the current average dollar -weighted maturity, based on the stated maturity date, of the pool; (C) the current percentage of the pool's portfolio in investments that have stated maturities of more than one year; (D) the book value versus the market value of the pool's portfolio, using amortized cost valuation; (E) the size of the pool; (F) the number of participants in the pool; (G) the custodian bank that is safekeeping the assets of the pool; I (H) a listing of daily transaction activity of the entity participating in the pool; (I) the yield and expense ratio of the pool, including a statement regarding how yield is calculated; (J) the portfolio managers of the pool; and I (K) any changes or addenda to the offering circular. (d) An entity by contract may delegate to an investment pool the authority to hold legal title as custodian of investments http:/Avw✓.statutes.legis.state.tx a/Dots/GV/htrrVGV.2256.htm 22133 3/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT purchased with its local funds. (e) In this section, "yield" shall be calculated in accordance.; with regulations.governing.;the:regis.tration of.,open-end . management.inve8tment.cbmpahies under the'Investment Company Act.of 1940, as promulgated from time to time by the federal Securities and Exchange Commission. (f) To be eligible to receive funds from and invest funds on behalf of an entity under this chapter, a public funds investment pool created to function as a money market mutual fund must mark its portfolio to market daily, and, to the extent reasonably possible, stabilize at a $1 net asset value. If the ratio of the market value of the portfolio divided by the book value of the portfolio is less than 0.995 or greater than 1.005, portfolio holdings shall be sold as necessary to maintain the ratio between 0.995 and 1.005. In addition to the requirements of its investment policy and any other forms of reporting, a public funds investment pool created to function as a money market mutual fund shall report yield to its investors in accordance with regulations of the federal Securities and Exchange Commission applicable to reporting by money market funds. (g) To be eligible to receive funds from and invest funds on behalf of an entity under this chapter, a public funds investment pool must have an advisory board composed: (1) equally of participants in the pool and other persons who do not have a business relationship with the pool and are qualified to advise the pool, for a public funds investment pool created under Chapter 791 and managed by a state agency; or (2) of participants in the pool and other persons who do not have a business relationship with the pool and are qualified to advise the pool, for other investment pools. (h) To maintain eligibility to receive funds from and invest funds on behalf of an entity under this chapter, an investment pool must be continuously rated no lower than AAA or AAA-m or at an equivalent rating by at least one nationally recognized rating service. (i) If the investment pool operates an Internet website, the information in a disclosure instrument or report described in Subsections (b), (c)(2), and (f) must be posted on the website. http:/Amvwstatutes.legls.state.taus/Does/GV/htrWGV.2256.htm 23/33 3/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT ` (j) To maintain eligibility to receive funds from and invest funds on behalf of an entity under this chapter, an investment pool must make ava:ilable..:to..the entity, an. annual ,audited -financial ,statement of the investment pool in which the entityhas funds invested. (k) If an investment pool offers fee breakpoints based on fund balances invested, the investment pool in advertising investment rates must include either all levels of return based on the breakpoints provided or state the lowest possible level of return based on the smallest level of funds invested. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995; Acts 1997, 75th Leg., ch. 1421, Sec. 9, eff. Sept. 1, 1997. Amended by: Acts 2011, 82nd Leg., R.S., Ch. 1004 (H.B. 2226), Sec. 7, eff. June 17, 2011. Sec. 2256.017. EXISTING INVESTMENTS. An entity is not required to liquidate investments that were authorized investments at the time of purchase. Added by Acts 1995, 74th Leg., ch. 76, Sec. 5.46(a), eff. Sept. 1, 1995; Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995. Amended by Acts 1997, 75th Leg., ch. 1421, Sec. 10, eff. Sept. 1, 1997. Sec. 2256.019. RATING OF CERTAIN INVESTMENT POOLS. A public funds investment pool must be continuously rated no lower than AAA or AAA-m or at an equivalent rating by at least one nationally recognized rating service. Added by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995. Amended by Acts 1997, 75th Leg., ch. 1421, Sec. 11, eff. Sept. 1, 1997. Amended by: Acts 2011, 82nd Leg., R.S., Ch. 1004 (H.B. 2226), Sec. 8, eff. June 17, 2011. http:/Amhwstatutes.1egis.state.txus/Does/GV/h6rVGV.2256.htm 24/33 3/21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT ..Sec. 225.6.020. AUTHORIZED INVESTMENTS: INSTITUTIONS OF. HIGHER EDUCATION- In. addition to the.authorized investments.. permitted by this subchapter, an institution of higher education may purchase, sell, and invest its funds and funds under its control in the following: (1) cash management and fixed income funds sponsored by organizations exempt from federal income taxation under Section 501(f), Internal Revenue Code of 1986 (26 U.S.C. Section 501(f)); (2) negotiable certificates of deposit issued by a bank that has a certificate of deposit rating of at least 1 or the equivalent by a nationally recognized credit rating agency or that is associated with a holding company having a commercial paper rating of at least A-1, P-1, or the equivalent by a nationally recognized credit rating agency; and (3) corporate bonds, debentures, or similar debt obligations rated by a nationally recognized investment rating firm in one of the two highest long-term rating categories, without regard to gradations within those categories. Added by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995. Sec. 2256.0201. AUTHORIZED INVESTMENTS; MUNICIPAL UTILITY. (a) A municipality that owns a municipal electric utility that is engaged in the distribution and sale of electric energy or natural gas to the public may enter into a hedging contract and related security and insurance agreements in relation to fuel oil, natural gas, coal, nuclear fuel, and electric energy to protect against loss due to price fluctuations. A hedging transaction must comply with the regulations of the Commodity Futures Trading Commission and the Securities and Exchange Commission. If there is a conflict between the municipal charter of the municipality and this chapter, this chapter prevails. (b) A payment by a municipally owned electric or gas utility under a hedging contract or related agreement in relation to fuel supplies or fuel reserves is a fuel expense, and the utility may credit any amounts it receives under the contract or agreement http,/Am&wstatutes.legis.state.txus/Docs]GV/ht(dGV.2266.htm 25/33 ,V21/2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT against fuel expenses. (c) The governing body of a municipally owned electric or gas Utility :or, the body vested with.power,to manage and operate the.. municipally owned electric or gas utility may set policy: regarding hedging transactions. (d) In this section, "hedging" means the buying and selling of fuel oil, natural gas, coal, nuclear fuel, and electric energy futures or options or similar contracts on those commodities and related transportation costs as a protection against loss due to price fluctuation. Added by Acts 1999, 76th Leg., ch. 405, Sec. 48, eff. Sept. 1, 1999. Amended by: Acts 2007, 80th Leg., R.S., Ch. 7 (S.B. 495), Sec. 1, eff. April 13, 2007. Sec. 2256.0202. AUTHORIZED INVESTMENTS: MUNICIPAL FUNDS FROM MANAGEMENT AND DEVELOPMENT OF MINERAL RIGHTS. (a) In addition to other investments authorized under this subchapter, a municipality may invest funds received by the municipality from a lease or contract for the management and development of land owned by the municipality and leased for oil, gas, or other mineral development in any investment authorized to be made by a trustee under Subtitle B, Title 9, Property Code (Texas Trust Code). (b) Funds invested by a municipality under this section shall be segregated and accounted for separately from other funds of the municipality. Added by Acts 2009, 81st Leg., R.S., Ch. 1371 (S.B. 894), Sec. 1, eff. September 1, 2009. Sec. 2256.0203. AUTHORIZED INVESTMENTS: PORTS AND NAVIGATION DISTRICTS. (a) In this section, "district" means a navigation district organized under Section 52, Article III, or Section 59, Article XVI, Texas Constitution. (b) In addition to the authorized investments permitted by httplAm�.statutes.]egis.state.tKus/Dots/GV/htni/GV.2256.htm 26/33 3121l2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT this subchapter, a port or district may purchase, sell, and invest its funds and funds under its control in negotiable certificates of depg.si't issued by. a:.bank that has..a certificate.:of..deposit rating of at least 1:or. the.equivalent.by:a nationally recognized credit.. rating agency or that is associated with a holding company having a commercial paper rating of at least A-1, P-1, or the equivalent by a nationally recognized credit rating agency. Added by Acts 2011, 82nd Leg., R.S., Ch. 804 (H.B. 2346), Sec. 1, eff. September 1, 2011. Sec. 2256.0204. AUTHORIZED INVESTMENTS: INDEPENDENT SCHOOL DISTRICTS. (a) In this section, "corporate bond" means a senior secured debt obligation issued by a domestic business entity and rated not lower than "AA-" or the equivalent by a nationally recognized investment rating firm. The term does not.include a debt obligation that: (1) on conversion, would result in the holder becoming a stockholder or shareholder in the entity, or any affiliate or subsidiary of the entity, that issued the debt obligation; or (2) is an unsecured debt obligation. (b) This section applies only to an independent school district that qualifies as an issuer as defined by Section 1371.001. (c) In addition to authorized investments permitted by this subchapter, an independent school district subject to this section may purchase, sell, and invest its funds and funds under its control in corporate bonds that, at the time of purchase, are rated by a nationally recognized investment rating firm "AA-" or the equivalent and have a stated final maturity that is not later than the third anniversary of the date the corporate bonds were purchased. (d) An independent school district subject to this section is not authorized by this section to: (1) invest in the aggregate more than 15 percent of its monthly average fund balance, excluding bond proceeds, reserves, and other funds held for the payment of debt service, in corporate http:/Ax .statutes.]egis.state.txus/Dots/GVihtnVGV.2256.htm 27/33 3/2112014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT bonds; or (2) invest more than 25 percent of the funds invested in corporate bonds 'in any :one domestic business entity,. including. subsidiaries and affiliates of the entity. (e) An independent school district subject to this section may purchase, sell, and invest its funds and funds under its control in corporate bonds if the governing body of the district: (1) amends its investment policy to authorize corporate bonds as an eligible investment; (2) adopts procedures to provide for: (A) monitoring rating changes in corporate bonds acquired with public funds; and (B) liquidating the investment in corporate bonds; and (3) identifies the funds eligible to be invested in corporate bonds. (f) The investment officer of an independent school district, acting on behalf of the district, shall sell corporate bonds in which the district has invested its funds not later than the seventh day after the date a nationally recognized investment rating firm: (1) issues a release that places the corporate bonds or the domestic business entity that issued the corporate bonds on negative credit watch or the equivalent, if the corporate bonds are rated "AA-" or the equivalent at the time the release is issued; or (2) changes the rating on the corporate bonds to a rating lower than "AA-" or the equivalent. (g) Corporate bonds are not an eligible investment for a public funds investment pool. Added by Acts 2011, 82nd Leg., R.S., Ch. 1347 (S.B. 1543), Sec. 1, eff. June 11, 2011. Sec. 2256.0205. AUTHORIZED INVESTMENTS; DECOMMISSIONING TRUST. (a) In this section: (1) "Decommissioning trust" means a trust created to provide the Nuclear Regulatory Commission assurance that funds will http.IAmmm.statutes.legis.state.taus/Dots/GV/htm/GV.2256.htm 2W3 3/21/?014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT be available for decommissioning purposes as required under 10 C.F.R. Part 50 or other similar regulation. (.2) "Funds" includes any. money heldin, a„decommissioning. trust regardless of whether the money is considered to be.public funds under this subchapter. (b) In addition to other investments authorized under this subchapter, a municipality that owns a municipal electric utility that is engaged in the distribution and sale of electric energy or natural gas to the public may invest funds held in a decommissioning trust in any investment authorized by Subtitle B, Title 9, Property Code. Added by Acts 2005, 79th Leg., Ch. 121 (S.B. 1464),,Sec. 1, eff. September 1, 2005. Sec. 2256.021. EFFECT OF LOSS OF REQUIRED RATING. An investment that requires a minimum rating under this subchapter does not qualify as an authorized investment during the period the investment does not have the minimum rating. An entity shall take all prudent measures that are consistent with its investment policy to liquidate an investment that does not have the minimum rating. Added by Acts 1995, 74th Leg:, ch. 402, Sec. 1, eff. Sept. 1, 1995. Sec. 2256.022. EXPANSION OF INVESTMENT AUTHORITY. Expansion of investment authority granted by this chapter shall require a risk assessment by the state auditor or performed at the direction of the state auditor, subject to the legislative audit committee's approval of including the review in the audit plan under Section 321.013. Added by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995. Amended by Acts 2003, 78th Leg., ch. 785, Sec. 42, eff. Sept. 1, 2003. Sec. 2256.023. INTERNAL MANAGEMENT REPORTS. (a) Not less http,/Amw..statutes.1egis.state.bcus/Dots/GV/htrWGV.2256.htm 29/33 N2*014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT than quarterly, the investment officer shall prepare and submit to the governing body of the entity a written report of investment transactio s..fo_r..all.funds_ covered. by this chapter. for the preceding reporting.period. (b) The report must: (1) describe in detail the investment position of the entity on the date of the report; (2) be prepared jointly by all investment officers of the entity; (3) . be signed by each investment officer of the entity; (4) contain a summary statement of each pooled.fund group that states the: (A) beginning market value for the reporting period; (B) ending market value for the period; and (C) fully accrued interest for the reporting period; (5) state the book value and market value of each separately invested asset at the end of the reporting period by the type of asset and fund type invested; (6) state the maturity date of each separately invested asset that has a maturity date; (7) state the account or fund or pooled group fund in the state agency or local government for which each individual investment was acquired; and (8) state the compliance of the investment portfolio of the state agency or local government as it relates to: (A) the investment strategy expressed in the agency's or local government's investmentpolicy; and (B) relevant provisions of this chapter. (c) The report shall be presented not less than quarterly to the governing body and the chief executive officer of the entity within a reasonable time after the end of the period. (d) If an entity invests in other than money market mutual funds, investment pools or accounts offered by its depository bank in the form of certificates of deposit, or money market accounts or similar accounts, the reports prepared by the investment officers under this section shall be formally reviewed at least annually by an independent auditor, and the result of the review shall be reported to the governing body by that auditor. http:/MMw.statutes.legis.state.bLus/Docs/GV/htmtGV.2256.htm - 30133 3/2112014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT Added by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995. Amended by:Acts 1997,_75th Leg..,. ch.. 1421,.Sec, 12; eff: Sept, n 97. Amended by: Acts 2011, 82nd Leg., R.S., Ch. 1004 (H.B. 2226), Sec. 9, eff. June 17, 2011. Sec. 2256.024. SUBCHAPTER CUMULATIVE. (a) The authority granted by this subchapter is in addition to that granted by other law. Except as provided by Subsection (b), this subchapter does not: (1) prohibit an investment specifically authorized by other law; or (2) authorize an investment specifically prohibited by other law. (b) Except with respect to those investing entities described - in Subsection (c), a security described in Section 2256.009(b) is not an authorized investment for a state agency, a local government, or another investing entity, notwithstanding any other provision of this chapter or other law to the contrary. (c) Mortgage pass, -through certificates and individual mortgage loans that may constitute an investment described in Section 2256.009(b) are authorized investments with respect to the housing bond programs operated by: (1) the Texas Department of Housing and Community Affairs or a nonprofit corporation created to act on its behalf; (2) an entity created under Chapter 392, Local Government Code; or (3) an entity created under Chapter 394, Local Government Code Added by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995. Sec. 2256.025. SELECTION OF AUTHORIZED BROKERS. The governing body of an entity subject to this subchapter or the designated investment committee of the entity shall, at least http:/AmA .statutes.1egis.state.bcus/Does/GV/htn✓GV.2256.htm 31/33 :U2112014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT annually, review, revise, and adopt a list of qualified brokers that are authorized to engage in investment transactions with the entity - Added by Acts 1997, 75th Leg., ch. 1421; Sec. 13, eff. Sept. 1, 1997. Sec. 2256.026. STATUTORY COMPLIANCE. All investments made by entities must comply with this subchapter and all federal, state, and local statutes, rules, or regulations. Added by Acts 1997, 75th Leg., ch. 1421, Sec. 13, eff. Sept. 1, 1997. SUBCHAPTER B. MISCELLANEOUS PROVISIONS Sec. 2256.051. ELECTRONIC FUNDS TRANSFER. Any local government may use electronic means to transfer or invest all funds collected or controlled by the local government. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995. Sec. 2256.052. PRIVATE AUDITOR. Notwithstanding any other law, a state agency shall employ a private auditor if authorized by the legislative audit committee either on the committee's initiative or on request of the governing body of the agency. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995. Sec. 2256.053. PAYMENT FOR SECURITIES PURCHASED BY STATE. The comptroller or the disbursing officer of an agency that has the power to invest assets directly may pay for authorized securities purchased from or through a member in good standing of the National Association of Securities Dealers or from or through a national or httpl w, w..statutes.leg is.state.bws/Dots/GV/htrtJGV.2256.htm 32133 3121t2014 GOVERNMENT CODE CHAPTER 2256. PUBLIC FUNDS INVESTMENT state bank on receiving an invoice from the seller of the securities showing that the securities have been purchased by the board or'.agency.and .that the. amount, to'.be.paid.for .the. securities.. is just,. -due., and.unpaid. 'A purchase of securities may not be made at a price that exceeds the existing market value of the securities. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995; Acts 1997, 75th Leg., ch. 1423, Sec. 8.67, eff. Sept. 1, 1997. Sec. 2256.054. .DELIVERY OF SECURITIES PURCHASED BY STATE. A security purchased under this chapter may be delivered to the comptroller, a bank, or the board or agency investing its funds. The delivery shall be made under normal and recognized practices in the securities and banking industries, including the book entry procedure of the Federal Reserve Bank. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995; Acts 1997, 75th Leg., ch. 1423, Sec. 8.68, eff. Sept. 1, 1997. Sec. 2256.055. DEPOSIT OF SECURITIES PURCHASED BY STATE. At the direction of the comptroller or the agency, a security purchased under this chapter may be deposited in trust with a bank or federal reserve bank or branch designated by the comptroller, whether in or outside the state. The deposit shall be held in the entity's name as evidenced by a trust receipt of the bank with which the securities are deposited. Amended by Acts 1995, 74th Leg., ch. 402, Sec. 1, eff. Sept. 1, 1995; Acts 1997, 75th Leg., ch. 1423, Sec. 8.69, eff. Sept. 1, 1997. http,,/Amvw.statutes.legis.state.taus/Does/GV/htrrVGV.2256.htm 33/33 CALHOUN COUNTY GUIDELINES FOR DISPOSITION OF THE BODY OF A DECEASED PAUPER: Judge Pfeifer stated there was no policy in place regarding disposition of the body of a deceased pauper. Judge Pfeifer said the guidelines have been reviewed by Assistant District Attorney Shannon Salyer. Mr. Salyer stated he thought this was a good idea, the information could be handed to the family to read and there would be documentation to cover the County. Judge Pfeifer said the packet would be used to qualify the family and would provide information as well as an Order to the funeral home or mortuary. Commissioner Finster made a motion to adopt the Calhoun County guidelines for disposition of the body of a deceased pauper. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY GUIDELINES FOR DISPOSITION OF THE BODY OF A DECEASED PAUPER 1. INTRODUCTION / STATUTORY AUTHORITY. 1.1. This policy is adopted pursuant to §694,002, Texas Health and Safety Code, which provides that a county shall provide for the disposition of the body of a deceased pauper. 1.2. Under §711.002(a), Texas Health and Safety Code, the following persons, in the priority listed, have the right and duty to control the disposition, including cremation, of a decedent's remains, and are liable for the reasonable costs of interment: (1) the person designated in a written instrument signed by the decedent; (2) the decedent's surviving spouse; (3) any one of the decedent's surviving adult children; (4) either one of the decedent's surviving parents; (5) any one of the decedent's surviving adult siblings; or (6) any adult person in the next degree of kinship in the order named by law to inherit the estate of the decedent. 1.3. Pursuant to §711.002(d) and (e), the county in which the death occurred is responsible for the cost of interment only if there is no person with a higher priority of responsibility. 2. DEFINITIONS. 2.1. In these guidelines: (1) "Contracting Funeral Home" means a Funeral Home or Mortuary that is responsible for the interment of paupers under this policy. (2) "County" means Calhoun County. (3) "Judge" means the County Judge of Calhoun County. (4) "Family member" means a person listed in §711.002, Texas Health & Safety Code, with the right, duty, and liability provided by that law for the interment of a decedent's remains. (5) "Interment" means the permanent disposition of remains, by placement of cremated remains in an urn or other container. (6) "Resources" includes cash, a bank account, real property, furniture, jewelry, an automobile, job income, insurance proceeds, and other possessions, assets, or death benefits. The term includes a legal claim that is pending or may be asserted in litigation on behalf of the decedent's estate or family members. (7) "Board" means the Anatomical Board of the State of Texas 3. ELIGIBILITY REQUIREMENTS. 3.1. A person whose death occurs in this County may be certified as a pauper eligible for cremation by the County under this policy if the Judge determines, after reasonable investigation, that: (1) the estate of the decedent does not have any resources that may be used to pay for interment; and (i) the decedent's family members cannot pay for interment because: (ii) they do not have resources that may be used to pay for interment; or (iii) their identities or whereabouts are unknown. 4. INVESTIGATION OF RESOURCES / REFERRAL BY FUNERAL HOME OR MORTUARY. 4.01. Before making a referral to the County for determination of pauper status, the Funeral Home or Mortuary must first attempt to contact the decedent's family members and investigate the resources available to the decedent's estate or family members. 4.02. The investigation of resources by a Funeral Home or Mortuary must include determining if the decedent is eligible for burial benefits from the following sources: (1) Veteran's Administration (Funeral Home or Mortuary must apply for burial benefits because the VA will not reimburse a governmental agency that has funds designated for burial expenses; burial must occur at the veteran's cemetery); (2) Red Cross, for spouses and dependents of current members of the armed forces; (3) U.S. government, for military personnel; (4) Social Security Administration, for $255 death benefit to spouse, dependent disabled adult children, and minor children, which may be applied for burial expenses; (5) private insurance companies; (6) private trusts; and (7) Crime Victim's Compensation Fund, for victims of violent crimes. 4.05. The investigation of resources by a Funeral Home or Mortuary must include attempting to identify and locate family members and waiting at least 72 hours for family members to respond to the Funeral Home or Mortuary's initial attempts to contact them. 4.03. A Funeral Home or Mortuary may request a determination of pauper status by the County if the Funeral Home or Mortuary: (1) has conferred with the family members about available resources, if there are family members; (2) has advised family members the body will be offered for donation to the Anatomical Board of the State of Texas should pauper status be granted; (3) reports the results of its investigation of resources to the County; and (4) represents to the County that its investigation has not located sufficient resources available to pay the cost of cremation. S. DETERMINATION OF ELIGIBILITY/ PROCEDURE. 5.01. Upon referral by a Funeral Home or Mortuary, at least one family member whose identity and whereabouts are known must complete an application for cremation, an authorization to furnish information, and any other forms that may be necessary to determine eligibility by the Department. 5.02. If the decedent's remains are not in the possession of a Funeral Home or Mortuary and the identity and whereabouts of a family member is known, the Department shall select a Funeral Home or Mortuary to perform the investigation of resources described in Section 4. 5.03. The County shall review the information and forms submitted to it and may conduct its own investigation to determine if the decedent is eligible for cremation as a pauper under this policy. 5.04. The Judge shall determine whether a decedent is eligible as a pauper and cremated at the County's expense. 5.05. If the County determines that a pauper's estate or family members have resources / or friends have raised funds to pay a portion but not all of the expenses, a contribution towards the expense must be made or applied for by the estate, family members, or Funeral Home or Mortuary. The amount of the contribution must be deducted from the bill submitted by the contracting Funeral Home or Mortuary to the County. A family member must transfer or assign resources for any required contribution to the contracting Funeral Home or Mortuary. In the event any person exists that is listed in Section 711.002 (a) of the Texas Health & Safety Code and said person objects, based upon the religious affiliation of the deceased, to the cremation method of disposition, then that person(s) may pay the difference between the costs paid by the County for Cremation and some other method of disposition of the deceased Pauper's remains. The arrangements for and any costs associated with any requested different form of disposition is the responsibility of such a person asserting such objection. 5.06. If a decedent's estate or family members have a claim against a party and litigation is pending or anticipated, the Judge may: (1) treat the claim as a resource and deny eligibility; or (2) grant cremation assistance and require a representative of the decedent's estate to transfer or assign its interest in the proceeds from such claim to the extent of the County's expense for interment. 5.07. The County may request reimbursement or file suit seeking recovery of the County's costs for interment as a pauper if the Judge determines: (1) the existence of resources or family members not reported at the time of application; or (2) that a person with a duty to inter had resources to pay but refused. 5.08. County costs sought to be recovered may include, but are not limited to, the cost of cremation, the cost of County staff time spent contacting family members and processing the application or request, legal expenses, and any other costs incurred by the County in connection with the interment. 6. CONTRACTING FUNERAL HOME OR MORTUARY. 6.01. The County may contract with a Funeral Home or Mortuary to provide for the interment of paupers. 6.02. The Funeral Home or Mortuary must first offer the body to the Anatomical Board of the State of Texas. 6.03. The County will pay a fee of $600.00 for the interment of the, Body. 6.04 The $600 fee includes transportation from Calhoun County to the nearest crematory, crematory fees, cremation container & all documentation & filing death certificate, and obtaining Burial Transit Permits. 6.05. Certified copies of Death Certificates are not included in the $600 fee. 6.06. The contracting Funeral Home or Mortuary may not charge a pauper's estate or family members for interment expenses or services in excess of those provided by its contract with the County. 7. CREMATION. 7.01. In those circumstances where the County is responsible for the costs of disposition of the remains of a deceased Pauper, the method of disposition will be by Cremation, subject to any waivers granted by the County pursuant to Section 694.002(b) of the Texas Health & Safety Code. 7.02. A person who represents that the person knows the identity of a decedent and, in order to procure the disposition, including cremation, of the decedent's remains, signs an order or statement, other than a death certificate, warrants the identity of the decedent and is liable for all damages that result, directly or indirectly, from that warrant. 8. DEPARTMENT FILES AND FORMS; BILLING. 8.01. The Judge may adopt forms as necessary or desirable to implement this policy. 8.02. Upon authorization, the County will forward an Order to the contracting Funeral Home or Mortuary. A bill should be sent by the contracting Funeral Home or Mortuary directly to the County. APPROVED AND ADOPTED THIS THE 26th DAY OF MARCH, 2015 MICHAEL J. PFEIFER Calhoun County Judge �. 211 S. Arm Street, Suite 301 — Port Lavaca, Texas 77979 (361) 553-4600- Fax (361) 553-4444- Email: mike.pfeifer@calhouncotx.org STATE OF TEXAS COUNTY OFCALHOUN I certify that I am the: Deceased, who died in Calhoun County, Texas on and that neither the estate nor I run able to pay for funeral expenses. I understand that the body of the decedent will be offered for donation to the Anatomical Board of the State of Texas should pauper status be granted Signature: Name: Address: City, State, Zip: Sworn before me this Maximum Amount of: $ day of NotaryPublic Which is for Cremation expenses only. APPROVED DENIED 20 www.cathouncotx.org Decedent's Name: Address: Employer, if any: Spouse's employer: Date of Death: Family member's name: Relationship to decedent, Address and Telephone: Decedent's family: Which funeral home is decedent located? Did decedent own home? Did decedent have bank account? Can family members chip in? Can family member pay and be reimbursed from estate? Is benefit planned, if appropriate? Any burial insurance? Pre -paid burial expense? Did decedent buy a cemetery plot? Was decedent a VFW member? Did decedent have a Will? Person named executor should handle arrangements if possible.. If decedent had assets but family member cannot use them to bury decedent, they should contact an attorney, preferably one holding the original Will, if any. By law, burial expenses and last medical bills are to be paid from an estate fast, before anything else. STATE OF TEXAS § COUNTY OF CALHOUN § On the _ day request of ORDER APPROVING IMMEDEDIATE CREMATION OF DECEASED PAUPER 20 came to be heard the Calhoun County, Texas for Cremation, at the County's expense (not to exceed $600) the following named deceased pauper: Name: Date of Birth: Date of Death: Last Known Address: The Court finds that the above named decedent had no resources which could be applied for funeral expenses, and had no relatives which could provide such services. It is therefore ORDERED that the above named Funeral Home or Mortuary be authorized to provide Cremation of the remains of said decedent which provides like services and that said Funeral Home or Mortuary is authorized to submit an invoice for such services not to exceed $600. Signed this the _day of . 20 MICHAEL J.PFEIFER County Judge Calhoun County, Texas ADDITIONAL INSURANCE SETTLEMENT CHECK FROM THE TEXAS ASSOCIATION OF COUNTIES IN THE AMOUNT OF $625.36 FOR ONE OF THE SHERIFF OFFICE VEHICLES FOR REPAIRS TO A 2012 CHEVROLET TAHOE FROM AN ACCIDENT: Commissioner Lyssy made a motion to accept additional insurance settlement check from the Texas Association of Counties in the amount of $625.36 for one of the Sheriff Office vehicles, for repairs to a 2012 Chevrolet Tahoe from an accident. Commissioner Finster seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. Susan Riley From: Candice Villarreal<candice.villarreal@calhouncotx.org> Sent: Tuesday, March 17, 2015 9:13 AM To: susan.riley@calhouncotx.org Cc: rhonda.kokena@calhouncotx.org; cindy.mueller@calhouncotx.org Subject: Agenda Item - TAC Insurance Claim Check Attachments: TAC Claim Check - 625.36.pdf Susan, Please add the following as an agenda item for the next Commissioners Court. Consider and take necessary action on an additional Insurance Settlement check from the Texas Association of Counties in the amount of $625.36 for one of the Sheriff Office vehicles for repairs to a 2012 Chevrolet Tahoe from an accident. (This is a second insurance check related to this claim and there may be another... the first went through Commissioners Court the first court in January.) Candice Villarreal Calhoun County Auditors Office Phone:(361)553-4612 Fax: (361) 553-4614 candice.villai-real@)calhouncotx.org TEXAS ASSOCIATION OF COUNTIES CHECK DATE 'CHECK NO.. RISK MANAGEMENT POOL -CLAIMS 03/09/2015 1 14194 VENDORID VENDOR NAME ACCOUNTNUMBER Calhoun County _ DATE INVOICENO. 1p DESCRIPTION - - AMOUNT 03/09/2015 APD-2014-7110-001 $625.36 Supplement payment on'a 2012 Chevrolet Tahoe; VIN: 416& APD-2014-7110-001 P s s ° °r 1_ FROST BANK �s - >•: TEXAS ASSOCIATION OF COUNTIES �� �'_ RISK MANAGEMENT POOL -CLAIMS 1 30-9/1140 z 1210 SAN ANTONIO STREET * * AUSTIN, TX 78701 z (512)478-8753 r OOON��w DATE 03/09/2016 PAY SIX HUNDRED TWENTY-FIVE AND 36 / 100 DOLLARS AMOUNT $625.36 t VOID AFTER 180 DAYS TO THE Calhoun County - ORDER 202 S Ann St, Ste B " OF: Port Lavaca TX 77979-4204 TEXAS ASSOCIATION OF COUNTIES RISK MANAGEMENT POOL -CLAIMS _ Calhoun County 202 S Ann St, Ste B , Port Lavaca, TX 77979-4204 14194 TO REORDER CALL: (706) 327-9550 W14SF001014M 10/14 PUBLIC HEARING ON THE MATTER OF AMENDING THE 2014 AND 2015 CALHOUN COUNTY BUDGETS: Judge Pfeifer opened the public meeting at 10:25 a.m. and asked if there were any comments from the public. Candice Villarreal, Assistant Auditor, read the 2014 and 2015 Budget Amendment Approval List. Judge Pfeifer closed the public hearing at 10:30 a.m. as there were no comments from the public at this time. NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that Calhoun County Commissioners' Court will hold a public hearing in the Commissioners' Courtroom, 211 S. Ann Street, in Port Lavaca, Texas, at 10:00 a.m. on March 26, 2015 on the matter of amending the 2014 and 2015 Calhoun County Budgets. The public shall have the right to be present and participate in such hearing. Michael J. Pfeifer Calhoun County Judge TAKE ACTION ON THE MATTER OF AMENDING THE 2014 AND 2015 CALHOUN COUNTY BUDGETS: Commissioner Finster made a motion to amend the 2014 and 2015 Calhoun County budgets. Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. I Y.1 m M O T m i e W W m zml' � I WZ, R, 1 YW W R W a W_ W L" N LO k m a I ml C W m IT L C I N a 11 O O O J s i W Al C W'. =zI WI 11 5 N V O Z Z O Z LL J LU W W O W Z `Z J W I r I O a h O z 0 W 8 J' C N V O M N R a T h N LO O 2 Q Z LL w f7 ACCEPT REPORTS OF THE FOLLOWING OFFICES: Judge Pfeifer made a motion to accept reports of the following County offices: • County Treasurer — January 2015 • County Clerk — February 2015 • Justice of the Peace, Pct. 4 — February 2015 Commissioner Lyssy seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY, TEXAS COUNTY TREASURERS REPORT MONTH OF: JANUARY 2015 BEGINNING ENDING FUND - - FUND BALANCE - . RECEIPTS - DISBURSEMENTS - FUND BALANCE OPERATING FUNDS: - - - GENERAL $ 21,543,1599.94 $ 12,572,049.89 $ 3,786,216.38 $ 30,329,539.45 AIRPORT MAINTENANCE 24,550.46 25,903.26 13,298.41 37,155.31 APPELLATE JUDICIAL SYSTEM 2,097.53- 140.57 - 2,238.10 COASTAL PROTECTION FUND 39,094.66 5.19 - 39,099.85 COUNTY AND DIST COURTTECH FUND 2,424.11 41.61 - 2,465.72 COUNTY CHILD ABUSE PREVENTION FUND 273.33 5.81 - 279.14 COUNTY CHILD WELFARE BOARD FUND 1,313.22 24.17 - 1,337.39 COURTHOUSE SECURITY 234,243.81 993.01 - 235,236.82 COURT INITIATED GUARDIANSHIP FUND 3,025.45 40A0 - 3,065.85 DIST CLK RECORD PRESERVATION FUND 9,280.90 200.57 9,481.47 CO CLK RECORDS ARCHIVE FUND 57,798.02 3,477.67 - 61,275.69 DONATIONS 77,931.21 2,527.22 1,508.70 78,949.73 DRUGIDWI COURT PROGRAM FUND -LOCAL 9,021.91 83.02 - 9,104.93 JUVENILE CASE MANAGER FUND 9,006.32 _ 19.04 - 9,025.36 FAMILY PROTECTION FUND - - 6,226.39 15.38 - - 6,241.77 JUVENILE DELINQUENCY PREVENTION FUND 8,58L07 L14 - 8,582.21 GRANTS 243,763.34 L56 9,288.43 234,476.47 JUSTICE COURT TECHNOLOGY 60,109.51 692.38 - 60,801.89 JUSTICE COURT BUILDING SECURITY FUND 15,144.29 171.85 - 15,316.14 LATERAL ROAD PRECINCT#1 4,322,19 0.57 - - 4,322.76 LATERAL ROAD PRECINCT#2 4,322.19 0.57 - 4,322.76 LATERAL ROAD PRECINCT#3 4,322.19 0.57 - 4,322.76 LATERAL ROAD PRECINCT#4 4,322.20 0.57 - 4,322.77 PRETRIAL SERVICES FUND 63,447.44 308.42 - 63,755.86 LAW LIBRARY 192,721.27 1,007.57 1,435.90 192,292.94 LAW ENE OFFICERS STD. EDUC. (LEOSE) 19,760.18 2.62 - 19,762.80 POC COMMUNITY CENTER 49,183.11 23,656.53 2,907.88 69,931.76 RECORDS MANAGEMENT -DISTRICT CLERK 4,695.77 142.50 - 4,838.27 RECORDS MANAGEMENT -COUNTY CLERK 113,901.54 36.98 5.75 113,932.77 RECORDS MGMT & PRESERVATION 174,670.88 4,102.24 - 178,773.12 ROAD &BRIDGE GENERAL 1,621,319.62 112,625.13 600,000.00 1,133,944.75 SHERIFF FORFEITED PROPERTY 1,280.85 0.17 - 1,281.02 6MILE PIER/BOATRAMP INSUIUMAINT 56,618.16 7.51 - 56,625.67 CAPITAL PROD- CIAP COASTAL IMPROVEMENTS 1,000.00 - - 1,000.00 CAPITAL PROJ -RB INFRASTRUCTURE 72,599.35 1,000,000.00 1,072,599.35 CAPITAL PROS - COUNTY ENERGY TRZ#1 359,975.83 270.44 73,109.22 287,137.05 CAPITAL PROJ-SWAN POINT PARK 5,096.40 - - 5,096.40 CAPITAL PROJ- AIRPORT RUNWAY IMPROV 92,777.13 - - 92,777.13 CAPITAL PROJ - COUNTY ROAD 101 150,000.00 - - 150,000.00 CAPITAL PROJ-EMS SUBSTATION 347,399.23 - - 347,399.23 CAPITAL PROJ -EMER COMM SYS 30,848.06 - - 30,848.06 CAPITAL PROJ - GREEN LAKE PARK 36,728.51 - 6,000.00 30,728.51 CAPITAL PROJ- HATERIUS PARKBOAT RAMP 21,064.00 - - 21,064.00 CAPITAL PROJ -PORT ALTO PUBL BEACH -STORM REP 6,484.78 - - 6,484.78 CAPITAL PROJ- IMPROVEMENT PROJECTS 407,346.19 - 2,690.80 404,655.39 CAPITAL PROJ - PORT O'CONNOR LIBRARY 1,167.00 - - 1,167.00 CAPITAL PROJ - MMC CLINIC ACQUISITION LOAN - - CAPITAL PROJ - MMC BUSINESS IMPROVEMENT LOAN 1,500,000.00 - - 1,500,000.00 ARREST FEES 1,349.30 355.38 1,310.87 393.81 BAIL BOND FEES (HB 1940) 1,665.00 1,090.00 2,745.00 - CONSOLIDATED COURT COSTS (NEW) 14,835.56 7,747.70 22,553.26 30.00 DNA TESTING FUND 305.28 16.63 71.91 250.00 DRUG COURT PROGRAM FUND - STATE 352.02 81.80 433.52 0.28 27 713 466.68 13 757 83Z64 4 523 570.03 36 947 734.29 SUBTOTALS Pace 1 of 3 COUNTY TREASURER'S REPORT MONTH OF: JANUARY2015 BEGINNING ENDING - FUND- FUNDBALANCE --RECEIPTS DISBURSEMENTS- FUND RAIANCE - - OPERATING FUNDS -BALANCE FORWARD $ - 27,713,466.68 $ - - `13,757,837.64 $ 4,523,570.03 $ 36,947,734.29 ELECTION SERVICES CONTRACT - 65,094.83 -. --18,478.80 - .- 83,573.63 ELECTRONIC FILING FEE FUND - - - 2,283.69 929.97 2,613.66- - 600.00 EMS TRAUMA FUND 784.55 152.80 810.79 - 126.57 FINES AND COURT COSTS HOLDING FUND 7,847.31 - - 7,847.31 INDIGENT CIVIL LEGAL SERVICE 538.00 252.00 766.00 24.00 JUDICIAL FUND (ST. COURT COSTS) 379.24 131.23 510.47 0.00 JUDICIAL SALARIES FUND 5,046.59 2,626.07 7,672.68 (0.02) JUROR DONATION -TX CRIME VICTIMS FUND (2.00) 6.00 - 4.00 JUVENILE PROBATION RESTITUTION 360.84 - 365.84 (5.00) LIBRARY GIFT AND MEMORIAL 52,125.85 106.92 - 52,232.77 MISCELLANEOUS CLEARING 37,697.55 272,390.89 116,337.23 193,751.21 REFUNDABLE DEPOSITS 2,000.00 - - 2,000.00 STATE CIVIL FEE FUND 4,165.93 2,471.43 7,237.36 (600.00) CIVIL JUSTICE DATA REPOSITORY FUND 19.87 9.88 29.75 0.00 JURY REIMBURSEMENT FEE 1,314.64 - 709.38 2,024.02 0.00 - SUBTITLE CFUND - 5,910.01 2,409.32 8,311.56 7.77 SUPP OF CRIM INDIGENT DEFENSE 657.70 352.32 1,010.02 0.00 TIME PAYMENTS - 2,882.40 986.05 3,868.50 (0.05) - TRAFFIC LAW FAILURE TO APPEAR 2,340.32 795.41 3,135.73 0,00 UNCLAIMED PROPERTY 5,898.58 0.78 - - 5,899.36 TRUANCY PREVENTION AND DIVERSION FUND 491.24 289.66 755.71 25.19 BOOT CAMPIJJAEP 147.43 - - 147.43 JUVENILE PROBATION 69 529.00 258 565.22 49.906.83 278 187.39 $ 27,980,98015 $ 14,319,501.77 $ 4,728,926.17 $ 37,571,555.85 SUBTOTALS TAXES IN ESCROW 10274546.27 0.00 10274546.27 0.00 38 255 526.52 14 319 501.77 15 003 472.44 37 571555.85 TOTAL OPERATING FUNDS OTHERFUNDS D A FORFEITED PROPERTY FUND 46,872.99 - 14,618.96 32,254.03 SHERIFF NARCOTIC FORFEITURES 15,558.81 - 506.49 15,052,32 CERT OF OB-CRTHSE REF SERIES 2010 388,731.03 39,396.92 - 428,127.95 CERT OF OB-CRTHOUSE I&S SERIES 2012 485,704.39 52,557.29 - 538,261.67 OCEAN DRIVE IMPROVEMENTS 1.00 - - 1.00 CAL, CO. FEES & FINES TOTAL OTHER CO. FUNDS I 85 39t.50 81 583.65 83 054.78 83 920.37 9 1.01215� 155 3- 1,097-617.34 MEMORIAL MEDICAL CENTER OPERATING 2,853,198.42 3,693,90T51 3,737,377.72 $ 2,809,728.21 INDIGENT HEALTHCARE 2,599.38 39,243.45 39,243.45 2,599.38 REFUND IMPREST ACCOUNT 5,061.64 - - 5,061.64 PRIVATE WAIVER CLEARING FUND 584,556.13 167,509.13 583,556.13 168,509.13 CLINIC CONSTRUCTION SERIES 2014 1,329,997.28 5.00 5.00 1,329,997.28 NH ASHFORD 0.00 100.00 12.75 87.25 NHBROADMOOR 0.00 100.00 12.75 87.25 NH CRESCENT 0.00 100.00 12.75 87.25 NH FORT BEND 0.00 100.00 12.75 87.25 NH SOLERA 0.00 100.00 12.75 87.25 4.775.412.85 $ 3,901,165.09 4,360,246.05 $ 4,316,331.89 TOTAL MEMORIAL MEDICAL CENTER FUNDS DRAINAGE DISTRICTS NO.6 21,600.60 227.09 - $ 21,827.69 NO.8 128,954.10 8,003.48 - 136,957.59 NO. 10-MAINTENANCE 133,870.47 2,768.22 - 136,638.69 NO. 11-MAINTENANCE/OPERATING 239,139.15 31,585.53 16,105.63 254,619.05 NO. 11-RESERVE 129909.90 - 129909.90 653 474.22 42 584.32 $ lfi 105.63 679 952.91 TOTAL DRAINAGE DISTRICT FUNDS CALHOUN COUNTY W CID #1 OPERATING ACCOUNT $ 353 288.01 1,220.77 1837.33 $ 351 671AS CALHOUN COUNTY PORT AUTHORITY MAINTENANCE AND OPERATING $ 241 079.92 $ 4 520.39 6 078.13 $ 239 522.18 CALHOUN COUNTY FROST BANK $ 6,268.87 10.00 6,258.87 TOTAL MMC, DR. DIST., NAV. DIST, W CID & FROST 6,029,523.87 3,949,490.57 4,385,277.14 5,593,737.30 $ 45,307,310.11 $ 18,442,530.19 $ 19,486,929.81 $ 44,262,910.49 TOTAL ALL FUNDS Page 2 of 3 COUNTY TREASURER'S REPORT I MONTH OF: JANUARY2015 BANK RECONCILIATION LESS:-CERT.OFDEP1 - - FUND -.OUTSTNDGDEPI. PLUS: CHECKS BANK - 'FUND - BALANCE - OTHERITEMS OUTSTANDING BALANCE OPERATING * $ 37,571,555.85 28,420,294.28 469,257A6 $ 9,620,519.03 OTHER D A FORFEITED PROPERTY FUND 32,254.03 - - 32,254.03 SHERIFF NARCOTIC FORFEITURES 15,052.32 - 130.06 15,182.38 CERT OF OB-CRTHSE REF SERIES 2010 428,127.95 9,255.38 - 418,872.57 CERT OF OB-CRTHOUSE I&S SERIES 2012 538,261.67 11,766.58 - 526,495.09 OCEAN DRIVE IMPROVEMENTS- CAP PROJ 1.00 - - 1.00 CAL, CO FEES & FINES 83,920.37 28,009.52 10,208.15 66,120.00 MEMORIAL MEDICAL CENTER OPERATING # 2,809,728.21 500,250.60 131,969.98 2,441,447.59 INDIGENTHEALTHCARE 2,599.38 - - 6,115.48 8,744.86 REFUND IMPREST ACCOUNT 5,061.64 - - 5,061.64 PRIVATE WAIVER CLEARING FUND 168,509.13 - - - 168,509.13 CLINIC CONSTRUCTION SERIES 2014 1,329,997,28 25.00 - 1,329,972.28 NH ASHFORD 87.25 - - 87.25 NHBROADMOOR 87.25 - - 87.25 NH CRESCENT 87.25 - - 87.25 NHFORTBEND 87.25 - - 87.25 NH SOLERA 87.25 - - 87.25 DRAINAGE DISTRICT: NO.6 21,827.69 42.41 - 21,785.28 NO.8 136,957.58 637.25 - 136,320.33 NO. 10 MAINTENANCE 136,638.69 102.34 - 136,536.35 NO. 11 MAINTENANCEIOPERATING 254,619.05 2,631.53 - 251,987.52 NO. 11 RESERVE 129,909.90 - - 129,909.90 CALHOUN COUNTY W CID #1 OPERATING ACCOUNT 351,671.45 - - 351,671.45 CALHOUN COUNTY PORT AUTHORITY MAINTENANCEIOPERATING •*** 239,522.18 - - 239,522.18 CALHOUN COUNTY FROST BANK 6,258.87 - - 6,258.87 TOTALS 44 262 910.49 28 973 013.39 617 681.13 15 907 577.73 **** THE DEPOSITORY FOR CALHOUN CO. NAVIGATION DISTRICT IS FIRST NATIONAL BANK -PORT LAVACA THE DEPOSITORY FOR ALL OTHER COUNTY FUNDS IS INTERNATIONAL BANK OF COMMERCE - PORT LAVACA **** THE DEPSOSITORY FOR CALHOUN COUNTY FROST IS FROST BANK - AUSTIN, TEXAS Court costs and fees collected and reported may not be current and to -date due to non-compliance by other county offices. 1 hereby certify that the current balances are correct to all monies that hav been received Dv e ounty Treasurer as of the date of this report. n �i (\,/ /j , _ A S. KOKENA COUNTY TREASURER Ar MAR 2 6 2015 CALHOUN GOUN1Y COMMISSIONERS COURT Page 3 of 3 CALHOUN COUNTY CLERIC MONTHLY REPORT RECAPITUATION 4TY CLERK FEES 100044030 $ 1,228.00 $ 611.70 $ 8,351,00 $ 364.00 $ 10,644.70 FEE 1000.44140 $ 22.00 $ 22.00 WS EDUCATION FEE 100044160 $ 35.00 $ 35.00 $ 70.00 WS ORDER/SIGNATURE 1000-44180 $ 30.00 $ 30.00 IIFF'5 FEES 1000-44190 $ 360.00 $ 41A21 $ 176.00 $ 940.21 AL RECORDER FEE 1000-44250 $ 44.10 $ 44.10 RT REFPORTER FEE 1000-44270 $ 210.00 $ 105.00 $ 316.00 !LLATE FUND (TGC) FEE 2620.44030 $ 60.00 $ 35,00 $ 95.00 INOLOGY FUND 266344030 $ 61.17 $ 61.17 RTHOUSE SECURITY FEE 2670-44030 $ 75.00 $ 45.89 $ 317.00 $ 35.00 $ 472.89 RI INITIATED GUARDIANSHIP FEE 2672-44030 $ 140A0 $ 140.00 )RDS ARCHIVE FEE 2675-44030 $ 3,110.00 $ 3,110.00 3& ALCOHOL COURT PROGRAM 2698.44030,005 $ 163.00 $ 153.00 TRIAL DIVER50N AGREEMENT 2729-44034 $ 100.00 $ 100.00 LIBARY FEE 2731.44030 $ 475.00 $. 246.00 $ 720.00 )RDSMANAGEMENT FEE - CO CLK 2738-44380 $ 38.26 $ 38,26 1RDS MANGEMENT 2739-10899,44030 $ 115.00 $ 344.09 $ 3,127.00 $ 70.00 $ 3,666.09 D FORFEITURE 2740.001 45050 $ 2,494.00 $ 2,494.00 .S PARKS & WILDLIFE FINES 2740-45040 $ 1,708.30 $ 1,708.30 E POLICE OFFICER FEES 7020-20740 $ 2.14 $ 2.14 SOUDATED COURT COSTS -COUNTY 7070-20610 $ 122.63 $ 122.63 SOUDATED COURT COSTS -STATE 7070-20740 $ 1,110.40 $ 1.110.40 G& ALCOHOL COURT PROGRAM -COUNTY 7390-20610-999 $ 30.60 $ 30.60 G& ALCOHOL COURT PROGRAM -STATE 7390-20740-999 $ 122.38 $ 122.38 E ELECTRONIC FILING FEE 7403.999-22887 $ 140.00 $ 140.00 $ 280,00 E ELECTRONIC FILING FEE CR 7403-999-22990 $ 71.47 $ 71.47 TRAUMA 7405-999.20740 $ 202.97 $ 202.97 .INDIGENT FEE -COUNTY 7480.20610 $ 6.50 $ 3.50 $ 9.00 .INDIGENT FEE -STATE 7480-20740 $ 104.60 $ 66.60 $ 171.00 CIAL FUND COURT COSTS 7495.20740 $ 220.39 $ 229.39 CIAL SALARY FUND -COUNTY 7505.20610 $ 9.20 $ 920 CIAL SALARY FUND - STATE 7505-20740 $ 82.58 $ 82.5B CIAL SALARY FUND 7505-20740.00S $ 406.00 $ 294.00 $ 699,00 'TIC LOCAL 7538.22884 $ 4.36 $. 4.36 H-STATE 7855-20780 $ 90.00 $ 90.00 �RMAL MARRIAGES -STATE 7855-20782 $ 62.60 $ 62.50 CIAL FEE 7855-20786 $ 667.00 $ 280.00 $ 847.00 OAL MARRIAGES - STATE 7855-20788 $ 300.00 $ 300.00 OSECOURTCOST 7856-999-20740 $ 0.39 $ 0,39 REIMBURSEMENT FEE -COUNTY 7857-20610 $ 613 $ 6.13 REIMBURSEMENT FEE -STATE 7857-20740 $ 55.06 $ 55.06 E TRAFFIC FINE - COUNTY 7860-20610 $ 2.18 $ 2.18 I. TRAFFIC FINE - STATE 7860-20740 $ 41.40 $ 41,40 GENTDEFENSE FEE - COUNTY 7865-20610 $ 3.03 $ 3.03 GENT DEFENSE FEE -STATE 7865-20740 $ 27.55 $ 27.56 PAYMENT -COUNTY 7950-20610 $ 178.66 $ 178.66 i PAYMENT -STATE 7950-20740 $ 178.66 $ 178.66 PORT LAVACA PD 9990+99991 $ 55.37 $ 55.37 TO TEXAS PARKS & WILDLIFE 9990-99994 1 1 $ 35,001 $ 35.00 TOTAL FUNDS COLLECTED $ 30,136.10 FUNDS HELD IN ESCROW: .$ 597.00 TOTAL FUNDS COLLECTED: AMOUNT DUE TO TREASURER: U60REPORTSUIONTHLYITREASURIER RFPORTI2015.FEBRUARY.TREASURER REPORT i OF 2 CALHOUN COUNTY CLERK MONTHLY REPORT RECAPITUATION '.FEBRUARY 2015. CASH ON HAND. TRUST FUND BEGINNING BOOK BALANCE "' ''1/3112015-- " $ 61,918.80 FUND RECEIVED $ 70.00 DISBURSEMENTS S (1,835.00) ENDING BOOK BALANCE $ 60,153.80 BANK RECONCILIATION TRUST FUND ENDING BANK BALANCE 1/31/2015 ': $ 61,988.80 OUTSTANDING DEPOSITS" $ - OUTSTANDING CHECKS" $ (1,835.00) RECONCILED BANK BALANCE $ 60,153,80 "see attached CERTIFICATES OF DEPOSITS HELD IN TRUST -.IBC BANK CD'S "+- Date Issued Balance Purchases WilhOrawals :Balance Si 113112015 02128/16 74926 $ 1,846.53. $ $ $ 1,446.63 49466 $ 19,642.10 $ $ $ 19,642.10 60863 2/212016 $ $ 3,500.00 $ $ 3,600.00 60871 21212015 $ $ 3600.00 $ $ 3,600.00 PENDING IBC $ 0.37858 $ 9,378.68: PENDING IBC $ 9,378.58 $ 9,378,68 PENDING IBC $ 9,378.58 $ 9,378.58 TOTALS: $ 49,624.37 $ 7,000.00 $ $ 56,624.37 Submitted by: Anna M Goodman, County Clerk U,,O.REPORTSIMONTHLYVIiEASURER REPORTY015.FEBRUARY.TREASURER REPORT 2 OF 2 � k !$� \ ) t$ f±SEES± onononnoo uuuuuuuuu _\ 0 a 0 0 0 0 0 0 0 0 0 0 0 00 0 w o0 w a o0 0o w w 0o 00 00 oo rvi ao o6 o0 o0 o0 od oo (ri ri rci rci H w . H N ti w wm r. n U) to m n 0) rn m 0) 0) n LO ti N o m O N O' s-i a A ci O O O O O 0) w m w N V) lfl lD W IL w tD O to r O O O try o O O m O o n 11 0 0 0 r r N nOOOpp OOO Ln M 00 O � w N O0 0 i-1 O N N 00 r N l�D w LOO l^O (D tto h v �r a11�* a �t � v V1 N N vNi ' U U N N C O O o m C N f6 m m N (0 Y in L m z > E E V4- U S ifl X> Vi > x hX> U. 0 0 N N i i > LL 0 `b h 0 0 0 cn N W N N It 0 xk xk XC 3k # L vOi � N vOi � j n v�i u�i v�i v�i vai f0 ro Y Y 0 Y U m f0 (6 f0 W M1l W U U U U U K.0 U (J U U U Calhoun Comity, Texas County Clerk -Trust Fund February 28, 2075 Beginning Ending ch far ap Dal. Balances Balances uee4ou•gavo Nametcase9 Deposited 1/31/2014 Receipts Disburs CKO 212812015 Io Moo State vs. Ed Blame Estate - Civil 11726 1/12M963 1.00 1.00 DD IN vs. Manning - Civil 6945 5/2311968 t00.00 100.00 City of Port Lavaca vs. Kent Francis - Civil 6952 6/28/1968 30.00 30.00 DD 811 vs. Arch Clark - Civil IAKH 10/4/1968 175.00 175.00 DD II 11 vs. Comer - Civil #973 1014/1968 25,00 25.00 Estate of F.H. Webb. Rt of Way St Hwy 185 9/21/1976 5CO 5.00 DD 011 vs. M. Neck, at al 6/16/1970 11625.00 1,525.00 Slate vs. Gen. Repair Inc. Po of Way St Hwy 185 - CIO 1 #2066 12MI1970 293.00 293.00 Bob Moore vs. Marshall Chev. - Civil 92143 i/IVI972 26.21 26.21 PilarGarcia,Jr. 92-CV-173 10/2711092 60,00 50.00 Chaps 92-CV-66 8/28/1992 75.00 76.00 Stale vs. Bailestaros(Warren Alkek Ball Bonds) 90-CV-137 618/1992 78000 780.00 Arthur Trent 92-CV406 11/2311992 125.00 125.00 Yharra vs. Ybarra 91-CV143 7MI1992 100.00 100.00 Lloyd Watkins 92-CV-150 7/1411992 10,00 10.00 Santos Hernandez 92-CV-379 4/611993 195.00 195.00 Sledge 92-CV-460 6/18/1993 90.00 90.00 Roxanne Valdez 92-CV-353 9/17/1993 260.00 250.00 Cody vs. earkaszi 93 CV-281 10/17/1993 20.00 20.00 212012015 Humberto Alvarez 93 CV-254 12/30/1993 20.00 20.00 Linde Busk. 94-CV-29 311/1994 10.00 10.00 Ray Pesek 94-CV-109 4/29/1994 1,500.00 1.600.00 Slate vs. Debra Blazek 93-CV-251 or 93-CV-262 611/1994 1,200.00 1,200.00 02012015 Formosa vs. Paragon (LA. Die Bond) 95-CV-165 619/1995 2,000.00 2,000,00 Sandra Sheritze vs, Terry Lee Sheritze 96-CV-146 5/29/1996 60.00 60BO Paul Bem.195-CV-100 1/11/1999 265.00 265.00 James. Castanets 99-CV-81 4115/1999 t35.00 135.00 Slate vs. Armando R. Martinez & Rodrigo S. Rojas, Jr." 412912.003 365.00 365.00 -OV20,2015 Blank R. N.rvaez 02-CV-98/98-CR-406 (Bond Foif.11ma) 3/1812004 250.DO 250.00 212a2016 Duenez vs Ruiz 97-CV-255 7M3/2004 0.00 0.00 Estate of Frances Johnson 04-PR-56 01105/05 2,000.00 2,000.00 Jennifer D. Henley 04-CV-28 (Bond Forfeiture) 02/04/05 0.00 0.00 Estate of J. Riolas 2006-211-02 01/17/07 60.17 68.17 Duenez minors 97-CV-255 I AIG Domestic Claims /1128/07 0.00 0.00 Walker, Keeling & Credit 07-PR.66(dep In lleu of surely bond) 11130/07 -0.00 0.00 Hogan vs CK-OUCVI89-registry of court 01122/08 0.00 0.00 Stanley 2ahk(proceedes sale of prop) 07-PR-66 03124108 0.00 0.00 Omar Longoria AG 94-CV-214 & 94-CV-218 (portion pyml, still owes $265) 03/28/08 100.00 100.00 Salvador Sanchez/appeal bond 08-CV-54lined JP4) 03131/08 204.00 204.00 Sheley vs Bow or 08-CV-05 07/03/08 0.00 0.00 Andres Lopez Tre)o 08-CR429 (pre-trial diversion fees) 07/30/08 0.00 0.00 Robert Lee Walker 00-CR-289 (pre-trial diversion fees) 08/13/08 982.00 982.00 Tabathe Calzada CID (minor turned 18) 08/28/08 OAO 0.00 Andrew Brasil AG 92-CV-162(podia) pyml still owes$440) 12/02/08 50.00 60.0D Vincenle Saueeda AG 07-CV-76 01120/09 0.00 0.00 3o TX Elec. Co+spin. vL.08 D Evaoa at at 03-CV-0t 03130/09 400.00 400.00 So TX Biec. Co-op too, v Geroldine Whhcomh Part LW 09-CV-05 03130/09 2JUKLOO 21500.00 State of Texas vs. Robert Occhoigrosso 08-CR-596 04106/09 0.00 0.00 Chelsea Stephens CD (minor turned 18) 07116/09 0.00 0.00 Christopher Cook CD 08119/09 0.00 0.00 Garner vs. Bucek(Paige Garner savings) 09-CV-21 10/23/09 '0.90'. - 090' Cmz/Salinas(Alexander Le) 08-CV-98 10/23109 0.00 OAO Jeffrey Snyder Bond Fee Appeal 09-CR-422(from JPH 11/03109 360.00 300.00 Arnold Lee "Red' Blake Estate Cash Bond - 09-PR-39 02/16HO 0.00 0.00 Guardianship of Ashley Marie Duenez- Xavier and kene Duenez(bond) 03/17/10 2,500.00 2,500.00 Ashley Maria Vaikrner 95-CV-175 04/08/10 0.00 0.00 Carlos Cabrera Ill (CD) 96-CV498 04123110 0.00 0.00 Miguel Ruiz ado Miguel Angel Ruiz -Lora (CD) W-CV-06 05104/10 0.00 0,00 tome Allen Marvin( CD) 06GR-01 08/18110 0.00 0.00 R. T1lerina 09 GR-05 11/04/10 0.00 0.00 BROW J. Slusawk vs Bank of America - Cosh Bond 10-CV-159 12/08/10 0.00 0.00 Richard Crow 11-CR-136 Appeal from city of Point Comfort 04/14/11 344.00 344.00 Jacob Bellcekl 1-CR-137 Appeal from city of Point Comfort 04/14/11 344.00 344.00 Christopher Cabrera (CO) 96-CV-198 08/31/12 OCO 0.00 Cassidy Lacy Nevarez 96-CV-166 2012 0.00 0.00 Connor Holladay -2042-CV-133 2012 0.00 0A0 Joel Pellets Jr. v Micahel Faye Estate 2010-PRAO 01/14/13 3,802.29 3,802.29 Bagley Ponape 2013GV-17 OV29/13 0,00 0.00 Gaining. Dominguez 05-CV-84 ID05/13 0.00 0.00 Connor Holladay- 2012-CV-133 OV01/14 0.00 0.00 Key McPherson 2013-GR-01 02H2/14 1,500.00 1,500.00 Maria S. Mendoza 2013 PR-32 03/05/14 35,58323 35,583.23 Harr, Fred T Deceased Probate 2012-PR47 12/23/14 500.00 500.00 Estate of Candace Renee Valley, 2013-PR-11, CD for James Stolz OIA3115 0,370.58 9,378.58 0.00 Estate of Condom Renee Valley, 2013-PR-17. CO for Aniyah Slartz 01/13/15 9,376.58 9,378.58 0.00 Estate of Candace Renee Valley. 2013-PR-17, CD for Madison Startz 01/13/16 9;37&S8 9,378.58 0.00 Mousse Isabeii Roemer, 2014-GR.04, CO 01/28/15 3,500.00 3,600.00 465 0.00 "AAlRUST rm1.1musr mndr euxMount; ltun NM.x.241s oaprr5 Nameless. If Ba10 Deposited Beginning BalOnC25 1I31I2014 Receipts Dialects. Ending okfor cF Balances pvvdvJ-yavn C1C11 2120/2015 ro Aalte Gabriel Angel Roemer, 2014-GR-05. CD 01/28115 3.600.00 3,500.00 465 0.00 David C Jordan, Appeal Bond, 2014-CVA3 01/13/15 1,000.00 1,000.00 Anita Ricke- refund of service fees 02/19/15 70.00 70.00 0.00 0.00 8 60,918.00 $ 36 205.74 $ 35135 74 $ 61,90B.00 Balance recoddlas with 0130114 bank statement; traced to ledger - NOTE: $201 cicUl ty fees deducted ($5 each June thm Sep) Traced disbursement to bank statement: verified payee and amount of check; verified appropriate documentation for release of funds on file. - ""Aulla Fricke deposited $30 to Trust NC on IV3112014 to cover service fees.— "Nola,10'23r09 One exception noted -check cut for Paige Garner account was 90 cents short and so was order to release funs "Ledger page=$350? Oliver ledger may have$15 error? dman\TnUSTfuNri rune ni Account; Tmu ruM so 28.15 V20P.15 03-12-15;16:43 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 1/ 18 FAX COVER SHEET March 12, 2015 FROM: JUSTICE COURT PCT. 4, CALHOUN COUNTY 0.3_W. Dallas Street, P.O. Box 520 Seadrift, Texas 77983 PHONE: 361-785-7082 FAX: 361-785-2179 TO: JUDGE MIKE PFEIFER & COMMISSIONERS REF: MONTHLY REPORT FOR FEBRUARY 2015 FAX: 61-5534444 'NOTE: I am submitting the =ort of collections for this court fort e month of February 2015. Please give me a call if you have any questions. PAGES TO FOLLOW: 10 including this cover Thank you, Barbara Reese Court Clerk Precinct 4, Calhoun County 03-12-15;16:43 ;From:Calhoun County JP4 To;5534444 ;3617852179 # 2/ 18 2 TERjj OU. NAME:;:'::I::aSP]n.... •'i:.....p'.'1, .;."1.c"•`+Fiph:u JU3710E OFPEACE N0.4, ENTER,MONTH ?e%>Y;�:)ry�ri t',:.dt �120116 EN7EFi.;'VFAI'Z'OF:REPOFd.•�u;"i::l4,s�:�;,? : ql'•':'.:.t �'%%ti$$':':; :;»;','1a;ll;;: e:Yr1;: 2016 !:ixa n:e: d;•:isr:l{:?5,';1�::T'r.=��'i`ir'`.'Cri;"1re6 •,ewzla.,wCODE'..��� I 'AMOUNL•,tt::nn.pr..,,.1.• r •,�•CASH:BONDS;,.:...;',..,•..a!�;Cs•,.ccY;,'d'r;t;Qtx%;ROvIIwd::121319q'4`"<'?•`rt?;`Ytii'�'�%':yc .. � I r.,;'n5!;M„ �ADMINIST.RA710N;F,BE;%ADMF ..: '..; '..' t:-,!gr r>•.,x,-y�y ::'.Gf:j:,,,::•!+i �.'I."yi.g i�iii. ;:i;" Y:ayijr�:::.'; t,:�"y I atr+'�+ CONSOLIDATED COUR7C09T$:=.CCN$ .CC ! '... .:. ;.yg .lat•;'.,:-.. ,d,�M1").. " II,. 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L+:: .,.,�.�a,d.,,r+,„„n,:r::::ae.. ,,,,,.,',1>I':..:..'.t/�d.nNTIV Ay.l4py.y..:+t8lill.b•a.tt ,y .,. ,�.t,L.,.l.l•. a-i":.::::I:r,; •rl.:. ,.f.rt to CASH. �, r. :A'. ^bv.!fr:!:: •i�: :i;:. n. .! .. .I � J.enliy!.51•,'.,{, l�ilJi•'1.;. ,:,:fo.pd�.i::i, TREASURERS'RECEIPTSIFOR'MONTH:,ilmuita;�:l`:1:4v(I&'�:i%%+:AMOl1N i,,:',,;'yia%,1•'•.:';:•sr,'a;;::;jjl;^!y1,,;`,:�jili;;'c:'g';:,i<'.!;�:,^;; ri;'.•':�d: +;�':r"� T C..:.,.An,rSNr!nOH :i..iC.`:•Kri3:Yr, iMr,O.•:.,5.nO1I1:d: .Ca:A.nERD Sn: IRECE)RTS!':n,:nv..9,28644:.3re:C„..I,al..eu,.rl1a.,t...o"..fr.r.orl.m 'raAt.-tU.:n..,A:.,".-::.�.'.�Tr`.:oxeUrtre.^r.;e.n:YRa.."^.col:Ap;.I •5t.:. e r..,,..:.ial":..p•:) : ;FR`I`l'....,1 : :xl�t—.k.. c,'','i•^.; �,.E.:.T:L::.;.....'.;.:;: -:.•.... !.,,,;. t 03-12-15;16:43 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 3/ 18 MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 3/12/2016 COURT NAME: JUSTICE OF PEACE NO.4 MONTH OF REPORT: February YEAR OF REPORT: 2015 ACCOUNT NUMBER ACCOUNT NAME AMOUNT CR 1000-001.46014 FINES 3,457.30 OR 1000-001-44190 -SHERIFF'S FEES 631.47 ADMINISTRATIVE FEES: DEFENSIVE DRIVING (9.90) CHILD SAFETY 69,81 TRAFFIC 44.80 ADMINISTRATIVE FEES 20.00 EXPUNGEMENT FEES 0.00 MISCELLANEOUS 0.00 OR 1000-061-44364 TOTAL ADMINISTRATIVE FEES 114.71 CR 1000-001-44010 CONSTABLE FEES -SERVICE 156.47 OR 1000-001-44064 JP FILING FEES 52.15 OR 1000-001-44090 COPIES / CERTIFIED COPIES 0.00 OR 1000-001-49110 OVERPAYMENTS (LESS THAN $10) 1.00 CR 1000-001-44145 SCHOOL CROSSING/CHILD SAFETY FEE 0.00 OR 1000.990-20741 DUE TO STATE -DRIVING EXAM FEE 0.00 OR 1000-999-20744 DUE TO STATE-SEATBELT FINES 0.00 OR 1000-999-20745 DUE TO STATE -CHILD SEATBELT FEE 0.00 OR 1000-999-20746 DUE TO STATE -OVERWEIGHT FINES 0.00 OR 1000-999-20770 DUE TO JP COLLECTIONS ATTORNEY 936.00 TOTAL FINES, ADMIN. FEES & DUE TO STATE $5.349,10 OR 2670-001-44064 COURTHOUSE SECURITY FUND $27.00 OR 2720-00144064 JUSTICE COURT SECURITY FUND $24.93 OR 2719-001-44064 JUSTICE COURT TECHNOLOGY FUND $111.74 OR 2699-001-44064 JUVENILE CASE MANAGER FUND $10.00 STATE ARREST FEES DPS FEES 2.00 P&W FEES 1.20 TABC FEES 0.00 CR 7020-999-20740 TOTAL STATE ARREST FEES 3.20 OR 7070-999-20610 CCC-GENERAL FUND 111.74 OR 7070-999-20740 CCC-STATE 1.005.62 DR7070-999-10010 1,117.36 1 OR 7860-999-20610 STF/SUBC-GENERAL FUND 22.40 OR 7860-099-20740 STFISUBC-STATE 425.62 DR 7860-999.10010 448.02 OR 7950-999-20610 TP-GENERAL FUND 76.00 OR 7950-999.20740 TP-STATE 76.00 DR 7960-999-10010 150.00 CR 7480-999-20610 CIVIL INDIGENT LEGAL-GEN. FUND 0.63 OR 7480.999-20740 CIVIL INDIGENT LEGAL -STATE 11.69 DR 7480-999-10010 12.52 Page 1 of 2 03-12-15;16:43 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 4/ 18 MONTHLY REPORT OF COLLECTIONS AND DISTRIBUTIONS 3/12/2015 COURT NAME: JUSTICE OF PEACE NO, 4 MONTH OF REPORT: February YEAR OF REPORT: 2015 OR OR 7865-999-20610 CRIM-SUPP OF IND LEG SVCS-GEN FUND 5.19 7865-999-20740 CRIM-SUPP OF IND LEG SVCS-STATE 46.68 DR 7865.999-10010 51,87 OR 7970-999-20610 TUFTA-GENERAL FUND 90 00 00 OR 7970-999-20740 TUFTA-STATE ,00 1OD DR 7970-999-10010 270.00 OR OR 7605-999-20610 7505-999.20740 JPAY - GENERAL FUND .56 1146.56 JPAY-STATE DR 7605-999-10010 04 155 80 OR OR 7857-999-20610 7857-999-20740 JURY REIMS. FUND.. GEN. FUND 1 10.17 JURY REIMB. FUND- STATE DR 7857-999-10010 101 74 .57 CR 7856-999-20610 CIVIL JUSTICE DATA REPOS: GEN FUND 0.15 OR 7856-999-20740 CIVIL JUSTICE DATA REPOS, STATE 1.34 DR 7856-999-10010 1.49 OR 7998-999-20740 TRUANCY PREV/DIV FUND - STATE 37.87 DR 7898-999.10010 37.87 OR 7403-999-22889 ELECTRONIC FILING FEE 20.86 DR 7403-899-10010 20.86 TOTAL (Dlstrib Req to QwAcct) $7,893.30 DUE TO OTHERS (Drstrib Req Attchd) CALHOUN COUNTY ISO 0,00 DA - RESTITUTION 0,00 REFUND OF OVERPAYMENTS 0.00 OUT -OF -COUNTY SERVICE FEE 0.00 CASH BONDS 0,00 PARKS & WILDLIFE FINES 391.00 WATER SAFETY FINES 000 TOTAL DUE TO OTHERS $391.00 TOTAL COLLECTED -ALL FUNDS $8,284.30 LESS: TOTAL TREASUER'S RECEIPTS $8,284.30 Revised 1218/14 OVER/(SHORT) Page 2 of 2 03-12-15;16:43 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 5/ 18 PAYEE Name: Address: City: State: Zip: Phone: CALHOUN COUNTY 201 West Austin Calhoun County Oper. Acct. 4-1\-A ,� it Signature of Official I /" �� Date DISTRIBUTION REQUEST DR# 480 A 42076 PAYOR Official: wesiey Hunt Title: Justice of the Peace, Pct. 4 03-12-15;16:43 ;From:Calhoun County JP4 Tc:5534444 ;3617852179 # 6/ 18 PAYEE Name: Address: City: State: Zip: Phone: CALHOUN COUNTY 201 West Austin Texas Parks £t Wildlife DISTRIBUTION REQUEST DR# 480 B 42076 PAYOR Official: Wetsey taunt Title: Justice of the Peace, Pct. A eg 2 5 2 e g Sr«,G aer County J9 e s;aQ; Je 2e 9, ! 2 5 16 »! 2 2 § § ! ) . \ ] (§ \ § 2 k ° �2�d� §§ a§ § � ®,£°`�§®/� § \\\)§/§ wp \ fi § / 2 +) 7 ) §/ ) ■ § B § / 03-12-15;16;43 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 8/ 18 PAYEE Name: Address: City: State: Zip: Phone: CALHOUN COUNTY 201 West Austin Texas Parks & Wildlife Signature of Official Date DISTRIBUTION REQUEST DR# 480 C 42076 PAYOR Official: Wesley Hunt Title: Justice of the Peace. Pct. 4 03-12-15;16:43 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 9/ 18 q .9 a 03-12-15;16:43 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 10/ 18 CALHOUN COUNTY 201 West Austin PAYEE Name: Address: City: State: Zip: Phone: Signature of Official Dato DISTRIBUTION REQUEST DR# 480 D 42076 PAYOR Official• welsey Hunt Title: Justice of the Peace, Pct. 4 03-12-15;16:43 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 11/ 18 JP 4 - FEBRUARY 2015 MONEY DISTRIBUTION RPT CCC-Consolidated Court Costs CHS-Court House Security CJDR-Civil Justice Data Res\Pository Fee CM I-Carrectional Mgmt Instlt. CS -Child Safety CVC-Crime Victims Compensation DPSC-DPS Omnibase Fee EFF-Civil Electronic Filing Fee(CEFF) FA -Fugitive Apprehension IDF-CRIM-Indigent Legal Defense Svc Fund JCD-Juvenile Crime & Dellq, JCMF-Juvenile Case Mgr Fund JCPT-Justice Court Personnel Training JCSF Justice Court Security Fund JSF-Juror Service Fund LAF-Sheriff's Fee PWAF-Tx P&W SAF-DPS SUBC-Subtitle C TF-Technology Fund TFC-Traffic TIME -Time Payment Fee TPOF-Truancy Prevention & Diversior Fund WRNT-Warrant Fee CSRV-MVBA Collection Service Fee Defensive Driving DFF•DEFERRED FEE FFEE-Filing Fee CIFF-Civll Indigent Filing Fee JPAY-District Judge Pay Raise Fee Service Fee EXRF-Expiration Renewal Fee DPSF-DPS FTA Fine FINE -Fine PWF-Parks & Wildlife Fine WSF-Water Safety Fine OPMT-Overpayment Jail Credit MONEY DISTRIBUTION REPORT Cash & Cks Cr Card emt Total % % Total 797.36 297.00 2,094.36 9.00 28.00 27.00 1.29 0.36 2.49 0.50 0.50 50.81 9.00 59.81 25.00 15100 220.00 150.00 270.00 20.86 20.86 5.00 5.00 s 39,87 12.00 51.87 0.50 0.50 10.00 10.00 2.00 2,00 19.93 5.00 24.93 79.74 22.00 101.74 69.67 25.00 - -a4 ; 118.67 20.00 10.00 � Oo^ 0.2 6.00 '24 OD y - 10.00 10.00 358.02 90.00 448.02 79.74 32.00 111.74 35.80 9.00 44.80 75.00 75.00 150.00 31.87 6.00 37.87 300.00 200.00 500,00 439.80 496.20 936.00 (9.90) (9.90) ' 52.15 52.15 12.52 12.52 119.60 36.00 155,60 156.47 156.47 20.00 20.00 345.00 345,00 2,252.60 790.70 3,043.30 3,212.30 37S.00 $5.00 460.00 0.85 391.00 0.15 69.00 0.85 - 0,15 1.00 1 1.00 1 391.00 69.00 5,538,10 2,746.20 8,284.30 WRNT- LAP $ 400.00 WRNT-SAF $ 100.00 TOTAL WRNT 590,00 8,874.30 $ S00.00 03-12-15;16:43 ;From;Calhoun County JP4 To:5534444 ;3617852179 # 12/ 18 Money Diotributiob Report CALHOUN JP 4 - PE13RUARY 2015 Reeeigt Cruet/DePagdrnt COdao\Amount. 394150C 2015-134 02-02-2015 CS 3.00 TPC 3.00 CCC 40.00 LAF 5.00 TP 4.00 Total 297.00 HUNT, JESSE DONALD SUBC 20.00 JCSF 1.00 JSF 4.00 IDP 2.00 CJDR 0.10 Credit Card TPDF 2.00 FINE 196. 90 JPAY 6.00 •.0,664;..':.:'t.:.02'=02-.'d,015,;C9s::;;.ra,3'40:CCC '..:..>,'Dr•.AH.;'RO6CRT..70HN' t:.id'O.:OPWA'R;.;i:.`,::5'.:O.O.r.: ...:.. :4.00.-...JCSF'.:.1'. 00.: '.:: .:.. . ::'.: ...._....., .,... ... ... .. .......JSF.''.:, .',?'a'J00 :'.:.IDFr(''.".':2000.' POP : .a .00 ;+, VINE -'an 39415BO 2014-0651 02-03-2015 CS 0.02 CCC 0,04 SUBC 0.03 FINE 99.90 JPAY 0.01 100.00 NAVARRO, ROSA LIDIA Cash ..... ...: . .... .:.... .. .. 39A.: 9;::; : ; : 203.4.0651::.'•.,:, .•; :... .... 02= D3 fi2015': .. FINE:.: ;'� .. 7 .. .. . ...... NAVARRO,:>ROSA- IDTA.:'. .... ... ,:: 7:00 . .: ...: . ... :........... :.:...:....:.. .,:... .. .. 3941590 2014-0653 02-03-2015 FINE .. 50.00 ... :...,:.,..;...: .. :.. , .. 5. SEE, KYLE WADE 0.00 Caen 39415:91.:::':..2030�0530A,�.02-'0.4=2015'.:CCC:,.:.:;:i40:•.00,:i;;:,CH5;';.::j::.'3.0D'::.;;T.AF•'•.r':..jj:.y:00; .::WRNT;l 50.00, '. TF': '4.00/.'.'...;392i00 LARA) JOSD . '.Money JCSF .:.1 DD JSF 4 00 IDF.. 2 00. 'FSNE: 277i00 'JPAY' G.00 Order', 39a1592 2014-OS30 02-04-2015 CS 3.00 TFC 3.00 CCC 40.00 LAP 5.00 WRNT 50.00 382.00 LARA, JOSE TIME 25.00 TF 4.00 SUBC 30.00 JCSF 1.00 JSF 4.00 Money Order TDP 2.00 CJDR 0.10, TPDF 2.00 FINE, 20G.90 JPAY 6,00 3941593 2014'0055A 02 05 2015 ., CCC 'a0 00 `.bHS 3.'66� SAP'WRNT S0':00' TF 4:00 590:60' DPSC ,'30 00 .JCSF 1L 00. JSF 4:00 IDF 2*.00 FINE 277. 00. :.CSRV.:.:.i.7:26:60.'!:JPAXa �:`( 6i 00::':,r:..... .' ,. ...r .: 3941594 2014-0055 02-05.2015 CS 3.00 TFC 3.00 CCC 40.00 SAP 5.00 WRNT 50,00 370.00 LB, AN THI TIME 25.00 IF 4.00 SUSC 30.00 DPSC 30,00 JCSF 1.00 Money Order JSF 4.00 TDP 2.00 CJDR 0.10 FINE 67,90 CSRV 87.00 AX 6.00 -2015i�FTNEi.''I37;:OOi::..;ri'.::i','A':;7: 02-09117,00 ., .. ...: ......:. .. ... .. MOMZS, ;ELMO JJR ::.,...�:. Money, 3941596 2015;142-FED 02-09-2015 SF 75.00 FFDE 25.00 CIFF 6•00 CEFF 10.00 116.00 MCDONOUGH, DRNY Caah 3941597:;::Y; ... ...., FINS,,�:r100'.00%.::':,:.,:,:;:J1:::':: ... ....:... .. :•',:: NAVARRD';; "ROSA:: LIDTA..: ;�,,:':;, •.':.:. ....�. .h. `.�:i'�r;.''::::.;i!::i:S.;::::i�":':ji�'.'.:'i::�: .. ;�.: .:..:.. a.... ..:.: ...:. :. .. _. .. 3941$98 2015-122-FED 02-10-2015 SF 6.47 FBEE 2.15 CIFF 0.52 Corr 0,06 10.00 TEXAS DOW EMPLOYEES CU Company, Check 3941599,':.",<:a0;14-0G61, r:..': :.?02•.10=2015+, ..:.:: .. C5:':".: 00..,.;.TFC::;'•.;;::3':.00^'.a CCC .'..".:' 40: 00:1:.''LAF.:,., 0,00' TF � 4.,00 .. f 107.00 ..: CRUZ:r, YOLANDA'.:J'?: :: '.. .. .:. .. ..: SUSQ,..:,;,3.0;:00; ;:;,.JCSF::.,.:,';.:'.«'. .i. 1 00 ::. i� .JSFI::i:' ::".4.J 00'"ETDF .. a.00 CJDR 0. 1 ;•::y::Money jOSder.: :: :.... :: ..:'.':::.;';,':. ,;'I::TPD'F :.�::': 2'_.pp..... ,!:(> ' 8'6:`9 Qrr�i.:JPAYII';: ,i :. .' 39a1600 2014-0665 02-10-2015 CS 3.00 CCC 40.00 PWAF 5.00 TF 4,00 JCSF I.00 172.00 PAW, DESMEA JSF 4.00 IDP 2.00 TPDF 2.00 PWF 105.00 JPAY 6.00 money Order 3 J,47.601"• i':'2014-0701....;: ., 02.10.d2015-rC6:.: ....... '3', 00,:;.: , TPC ;,;;;:,3 00; .!. °;CCC::::; '.40:,00r...'LAF ; ;6.00 TF 4.00 ' 125,.00 :..y,;RODRIGUEZy::;E'fGVEN .RAY :•%':,', �';: ?y :'SI)DC,,..'.''30;: 00. .,;JCSF:;::^; a.00': !JSF•ti;"" 4:'00.':; IDF.: '. '2;00, CJDR., 0.10 ': : 39":..Money OrQSY :. ....'..;... .....: .., .::: TPDF:�:7.'.::2: 00 :ii.PINE' ': 2..4 i50'. :.JFAY'.'i.'' 6.00,:',.: •... .. d1602 2015-143. 02-12-2015 CS 3.00 TFC 3.00 CCC 40.00 LAF 5.00 TP 4.00 110. 00 TIMES, DERRICR ANTHONY SUHC 30.00 JCSF 1.00 JSF 4.00 IDF 2.00 CJDR 0.10 Money Order TPDP 2.00 FINE 9.90 JPAY 9.00 394'1603: •�2015-139".:: .. .. .. 02-16=2015'::C5'.-."' ''3:a'00 '.;;CCC'?;,;:; .M1Of00 i ' WwAP: "i..: 5.,00'. ...TF " 4.00. 'JCSF 1.00 : 202.00. ,. .. ;,,'RODRIGUNZ�LARA, JOSG: hDAN:.:.:. ':,..'..JSF: ....... .. ... .... ... r.:„:SP;a','00.' ...! TDP .':i:;'2.00:'i."TPO P.� �:.,';2:00' �PWF'+...135: 00 � � PAY � J 6. 00 .. ..' '. .. ...:::Cash:': :. ......... .. .. 3941904 201S-136 02-17-2015 CS .:.... 2.81 TFC 2.80 CCC .... 37.36 LAP 4.67 TF 3.74 93.50 RAMIRBZ, MIOUBL SUBC 20.02 JCSF 0.93 JSF 3174 IDF 1.07 CJDR 0.09 Money Order 3 TPDF 1.07 JPAY 5.60 ,.941605 ,: 2015-115, .02-17.201,2.98., 300':CCC;, i39:96' ;'LAF :5. 00 TF ...T..':.B.AZig;:.J.A.SON. KEIT..H.....:. .:....::;.'.STV.0..�:...r'�,....•.,.... .. CJD 00 JPA.. 3941606 2015-150 02-17-2019 EXRF 20.00 HAWKEY, RICHARD DWIGHT ...... Caeh.„ ]941'607r;..... 2015-149'.: .;: .:;-0.2-17r.201'5': .CS'(i[.'i. ;.%3,.00.'r.'.«. .:...::,:';;;3.,:00:",.. TFC CCC::' 4 :40.00....:. LAF . 5.00 .... 00';;: i JCSF';`''1:i1::'Otl!'.::!'':YSF :::::: j4;:, 00:! IDP;.'.".: 2.00.. .. FSNE;:,',:;,67::90'';:'�9PAY.. '.::�6:00. 1' ....,. .. .. 3941608 2011-394A 02-17-2015 CCC 40.00 OHS 9.00 .. LAF 5.00 WRNT so.00 MORALES, ERNESTO ALONSO DPSC 30.00 JCSF 1.00 JSF 3.00 IDF 2.00 Credit„Card CSRV 126.60 JPAY 6.00 3931609 ': 2011^394 02-17-20'15 TFC,.: ,; 3t00, '' CCC: r:;,40..00:. CMS* !;, ,'.' coo. LAF'„" 5.00 4,00:". IOp.00 .. 0. 10; . . 20.00 TF. '.4,00 160:00 'CJOR 0:10 ::':..... TV 4.00 548.60 FINK 277.00 WRNT 50100". 429. 60 Pege 03-12-15;16:43 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 13/ 18 Money Distribution Report CALHOUN JP 4 - FEBRUARY 203.5 T1: MORALM;:ERNESTO':AtON50; % .::;.:,'::':: TTME:•„:`..25.:00..."TF?:'�:�',!,;4: '..Caid O0';:ye:SUBC': 30:00 'asp •; .',: . ', : .... X AF'. ..;'•: 2..00.:11e:CJpR.,.(;.:';0'. 7,0 90r(t.'C5R .:. V. '. �:r.99.00: JPAY 3941610 2014-0653 02-10-2015 FINE 5D.00 SEE, XYLE WADE Cash 394,1611. ..$0.0,5:.-0247A;;.. .,; ..... ... .. °.02-19=20i5: JCP.T:.; ;;;..2,0,0:.;:. .CVC ;y 15...00.,':..CCC '.'. 17:00.,',.FA. : :5.00' ,. ;...: BROWN;};TROY- THOMAS :.: .. .. ...._, ..:......:': ":.::CHS .. .. :.:. `; :3!:00 :; .CMS' :,. ': �': 0: 50 ".;''r TP '..': .';'. 4.1oo' 'nps6 3 00 ` o �JCD' 'Dear• credit' caxa .: 3941612 2004-0247 02-19-2015 CCC 40.00 CBS 3.60 LAF 5.00 WENT 50.00 TIME BROWN, TROY THOMAS IF 4.00 DPSC 30.00 FINE 53.00 CSRV 63.00 Credit Card 02-�2...0.".1.5..:,..C. ,3do,'' :C.:CC..'. 0' `...:� :WA{..;'.: "TRBoom :,4,00 JCF. CAN V...:.>.. ..3,.-.:.2:.. �'. F!: D .... ii2 F"�: �;,.5.00_ W:..' '135 00 JPAY .......: :...,.: .. 3941614 2011.290 02-23-2D15 TrC 3.00 CCC 40,00 CHS 4.06 LAP 3.00 WENT XEESR, COLS TRAVYS TIME 25.00 IF 4.00 SUBC 30.00 ❑PSC 30.00 JCEF Credit Card JSF 3100 YDF 2.00 CJDR 0.10 FINE 61.90 CSRV JPAY 6,00 JCMF 5,00 015-}67 ""02-23-207.5CS ::., ,;, 3;00:,:'..;CCC:;A 0. 00'.' PHA F.. 5.00,,.TF 4,00 JCSF ''.': .:. :. ........ 2:DO:i"::PWF :.". 1 '.05.0O::JPAY Card:.:.:.. � ........ ..... .. 3941616 2024-120 02-24-2015 CS 3.00 TFC 3.00 CCC 40. 00 LAF S.00 TF FORTNER, YRXSSA DAWN SUBC 30.00 JCSP 1.00 JSF 4.00 IDF 2.00 CJDR TPDF 2.00 FINE 199,90 aPAY 6.00 3947;61'Y: 201511.72-FED`02�2G-20x5„aF; :::::; i.';':'.':.i+:.'J:'.i::' 75;00;'E;:GFG6,';:25('O;Qr,'i>CIFE'::•.,:,,,fi ' ., ;,0,0t':;]i CEFF':".'10.00 A';'.::Ij'.':':.'.:7.'.: :. ....:.:.....r.. ,.; 3947.610 2015-157 02-25-2015 CS 3.00 TFC 3.00 CCC 40.00 LAP 5.00 TF NXPTAH, SAID SUBC 30.00 JCSF 1.00 JSF 4.00 YDF 2.00 CJDR Money Order TPDF 2,00 FINE 66.50 JFAY 4,00 .......:..:. ........ .:40'' 'At' O .'. TF.MILES:.iJOSHUA 'R ...:.::.. . EAYES : PF(� , 00 ' JPAx:monCY'Ordar' .=..,. .'I :.; ..:...�....:.: .�. 3941620 2013-156 02-25-2015 CS 3.00 TFC 3.00 CCC 4040 LAP 6.00 TF AROZD, FRANXXB JR SUBC 30.00 JCSF 1.00 JSF 4.00 IDF 2.00 CJDR Money, Order TPDF 2.00 FINE 66.90 JPAY . TPC 3. :0SUBCr .,...6,00 C: C 0:00 LAF, 0.0;1.' T00 WRN TANG :TIME200.;:YAANFZiSBAACCAX& ;;.;. a ir .5., JC9F30:OOr:DPSC; ..:- .5: ..+...2 ,.10sp,: •A,00ID2 ,00'CJpR 0.10....TPDF z.Do FINS ..2:.:. ..CSRV :;,JPAX:d .; G 1�OO.C,.. 3941622 2014-OSOIA 02.25-203.5 CCC 40.00 CBS 3.00 LAF 5.00 WANT 50.00 TF YBANNZ, ISAAC CAYETANO DPSC 30.60 JCSF 1,00 JSF 4.00 XDF 2.00 FINE ,Company Check, C91zV 126.60, JPAY 6.00 &941623.; 5.�:.2014-0,559.ri FINE.,';:;S4G:90:;;,:;L1DC'>:"i::'i,!9,:90,r.i':..:.�"�'!:,',;,, Money Or at 3941624 2016-0176 02-25-2015 CS 3.00 CCC 40.00 LAF 5.00 TF 4.06 JCSF JOHNSON, GEORGE MICHAEL JSP 4.00 IDF 2.00 TPDP 2,00 FINE 263.00 JPAY Jail Credit 2j25-2015,:CS„I'f.,:.': ;;, 31..0000J::.CCC.:I: O0O TIME TF . : JS? jLIAAFF:", 21.00p 12505.'..00' 00 JPAY 3941626 2014.0907 02-26-2015 CS 3.00 CCC 40.09 PWAF 5.00 TP 4.00 JCSF REMINOTON, DRAKE ALM JSF 4.00 IDF 2.00 TPDF 2.00 FINE 00.00 SPAY Credit Card 03-12-2o15 50.00 0:50; .548.,60 25,00 273.00 .1.00 202.00 6,00' 50.00 351.00 1.00 81,00 1.00'.. 152.00 4.00 300,00 0.10 '."lYG i00 4.00 167.00 0.10 1. 00: .6.00. 4.00 167.00 0.10 SO., Oo 332..00 1.00 ' 2.7.30 .. . 4.00 422.00 ISO.40 ' Y37::00 L.00 350.00 6.00 4.00.' 240;.00 6.00 1.00 147,00 6.00 03-12-15;16:43 ;From:Calhoun County JP4 To;5534444 ;3617852179 # 14/ 18 Money Distribution Report CALHOUN JP 4 FSHRDARY 202S Type cede Description CounC Retained Disbursed Money TOt 1 The 40110wing t0talO reProaent - CA1h and Check, C011aoted COST CCC CONSOLIDATED COURT COSTS 21 79.74 717,62 797.36 COST CHS COURT HOUSE SECURITY 3 9.00 0.00 COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 12 0.12 9.00 COST CMI CMS 1.07 1.19 0 0.00 0.00 0.00 COST CS CS 10 50.61 0.00 50.01 COST CVC CVC 0 0.00 0.00 0.00 COST OPEC DPS OMNIDAO9 FEE 4 39,60 00.40 120.00 COST FA FA 0 0.00 0.00 0.00 COST IDF INDIGENT DEFENSE FUND 20 3.99 35.88 19.87 COST JCD JCD 0 0.00 0.00 0.00 COST JCPT JCPT 0 0.00 0,00 0.00 COST JCSF JUSTICE COURT SECURITY FUND 20 19.93 0.00 19.93 COST JPAY JUDGE PAY RAISE FEE (Judicial Supp Fee) 10 1D.16 91,44 COST JSP JUROR SERVICE FUND 20 0100 79.74 115,93 .60 79.74 COST LAF SHERIFFS FEE 14 69.67 0.00 69.67 COST PWAF TEXAS PARKS & WILDLIFE 4 16.00 4.00 20.00 COST SAF DPS 2 8.00 2.00 10.00 COST SU➢C SUBTITLE C I3 17.50 340.12 350.02 COST TF TECHNOLOGY FUND 20 79.74 0.00 79. 74 COST TFC TFC 12 35.00 0.00 35.80 COST TIME TIME PAYMENT FEE 3 37.50 37.50 75.00 COST TPDP TRUANCY PREVENTION & DIVERSION FUND I6 0.00 31.67 31.87 COST WRNT WARRANT FEE 6 300.09 0100 300.00 FEES CEFF CIVIL ELECTRONIC FILING FEE 3 0.00 20, a6 20,86 FEES CIFF CIVIL INDIGENT PXLING FEE 3 0.63 11,09 12.52 FEES CSRV COLLECTION SERVICE FEE 4 439.80 0.00 439,80 FEES DDC DEFENSIVE DRIVING 1 9.90- 0.00 9.90- FEES EXRF EXPIRATION RENEWAL PER 1 20.00 0.00 20,00 FEES FFEE FILING FEB 3 52.iS 0.00 52.15 FEES JCMF JUVENILE CASE MANAGER FEE 0 0.00 0.00 0.00 FEES JPAY DISTRICT JUDGE PAY RAISE FEE 3 1.00 16.20 18.00 FEES SF SERVICE FEE 3 159.47 040 156.47 FINE DFSF DPS PTA FINE 0 0.00 0.00 0.00 FINE FINE FINE 22 2,253.60 0.00 2,253.60 FINE PWF PARKS & WILDLIFE FINE 3 56.25 318.75 375.00 Money Totals 31 3,748.76 1,789.34 5,530.10 The following totals repraeent - TranOforp Celleated COST CCC CONSOLIDATED COURT COSTS 0 0.00 0.00 0.00 COST CBS COURT HOUSE SECURITY 0 0.00 0.00 0.00 COST CJDR CIVIL JUSTICE DATA RES\FeSITORY PER 0 0.00 0.00 0.00 COST CHI CMI 0 0.00 0,00 0.00 COST CS CS 0 0.00 0.00 0.00 COST CVC CVC 0 0.00 0.00 0.00 COST OPEC DPS OMNIDASE PER 0 0.00 0100 0.00 COST FA FA 0 0.00 0.00 0.00 COST IDF INDIGENT DEFENSE FUND 0 0.00 6.00 0.00 COST JCU JCD 0 0.00 0.00 0.00 COST JCPT JCPT 0 0.00 0.00 0100 COST JCBF JUSTICE COURT SECURITY FUND 0 0.00 0.00 0.00 COST JPAY JUDGE PAY RAISE FEE (Judicial Supp Fee) 0 0.00 0.00 0.00 COST JSF JUROR SERVICE FUND 0 0.00 0.00 0.00 COST LAF SHERIFF'S FEE 0 0.00 0.00 0.00 COST PWAP TEXAS PARKS & WILDLIFE 0 0.00 0.00 0.00 COST SAP DPS 0 0.00 0.00 0.00 COST SUEC SUBTITLE C 0 0.00 0.00 0.00 COST TF TECHNOLOGY FUND 0 0.00 0.00 0.00 COST TFC TFC 0 0.00 0.00 0.00 COST TIME TIME PAYMENT PEE 0 0.00 0.00 0.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 0 0.00 0.00 0.00 COST WRNT WARRANT FEE 0 0.00 0.00 0.00 FEES CEFF CIVIL ELECTRONIC FILING FEE 0 0.00 0.00 0.00 FEES CIFF CIVIL INDIGENT FILINO PEE 0 0.00 0.00 0.00 FEES CSRV COLLECTION SERVICE FEE 0 0.00 0.00 0.00 FEES DDC DEFENSIVE DRIVING 0 0.00 0.00 0.00 FEES RXRP EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00 03-12-2015 pe$O 3 03-12-15;16:43 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 15/ 18 money Diatribetisn Report CALHOUN SA 4 - PE9RVARY 2015 Type Coda ILNGDFE Count Rot;Qined Disbursed Money T e to FEES FPEE F FILING FEEE FEES JCMP JUVENILE CASE MANAGER FGE 0 0.00 0.00 0.00 PEES JPAY DISTRICT JUDGE PAY RAISE FEE 0 0.00 0.00 0.00 FEES SF SERVICE PEE 0 0.00 0.00 0.00 PINE DPSP CPS PTA FINE 0 0.00 0.00 0.00 FINE FINE FINE 0 0.00 0,00 0.00 FINE PWF PARKS & WILDLIFE FINE 0 0.00 0.00 0.000 0.00 0.00 0.00 Transfer Totals 0 0100 0.00 0.00 The 9O11owing totals YGDYoaOAt - Jail Credit And Community SerJC* COST CCC CONSOLIDATED COURT COSTS 2 COST CUB COURT HOUSE SECURITY 8.00 72,00 80.00 COST CJDR CIVIL JUSTICE DATA RRS\POSITORY FEE 0 0.00 0.00 0.00 COST CMI CMI 0 0.00 0.00 0.00 COST CS CS 0 0.00 0.00 0.00 COST CPC CVC 2 G.00 0.00 G.00 COST DPSC DES OMNXSASE FEE 0 0.00 0.00 0.00 COST FA FA 0 0.09 0,00 0100 COST TDF INDIGENT DEFENSE FUND 0 0.00 0.00 0.002 COST JCD JCD 0.40 3,60 4.00 COST JCPT JCPT 0 0.00 0.00 0.00 COST JCSF JUSTICE COURT SECURITY FUND 0 2 6.00 0.00 0.00 COST JPAY JUDGE PAY RAISE FEE (SVdicial SVpp Fee) 2 2.00 0.00 2,00 COST JSF JUROR SERVICE PUND 1.20 1.20 10.00 12,00 2,0.00 COST LAF SHERIFF'S FEE 2 0.00 COST PWAF TEXAS PARKS & WILDLIFE 2 10.00 0.00 10.00 COST 9AP DPS 0 0.00 0.00 0.00 COST SUBC SUBTITLE C 0 0.00 0.00 0.00 COST Tr TECHNOLOGY FUND 0 0.00 0.00 0.00 COST TFC TFC 2 5.00 0.00 .00 B.00 COST TIME TIME PAYMENT FEE 0 0.00 0.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 1 12.50 12.50 25.00 COST WRNT WARRANT FEE 1 0.00 2.00 22,00 FEES CEPF CIVIL ELECTRONIC FILING FEE 0 . 000 .00 0.00 FEES CIFP CIVIL INDIGENT FILING FEE 0 0.00 0.00 0,00 FEES CSRV COLLECTION SERVICE FEE 0 0,00 0.00 0.00 FEES DDC DEFENSIVE DRIVING 0 0,00 0.00 0.00 PEES EXRF EXPIRATION RENEWAL FEE 0 0.00 0.00 0.00 PEES FFEE FILING FEE 0 0.00 0.00 0.00 FEES JCMF JUVENILE CASE MANAGER FEE 0 0.00 0.00 0.00 FENS JPAY DISTRICT JUDGE PAY RAISE PEE 0 000 , 0,00 0.00 PEES Sp SERVICE PER 0 0.00 0.00 0.00 FINE DPSF PPS PTA FINE 0 0.00 0.00 0.00 FINE PINE PINE D 0.00 0,00 0.00 FINE PWF PARKS & WILDLIFE FINE 2 433.00 0.00 433.00 0 0.00 0.00 0.00 Credit Totals 2 401.10 100.90 590.Op The f011owin5 totals YOpreoent - Credit Card Paymento COST CCC CONSOLIDATED COURT COSTS 8 COST CHS COURT ROUSE SECURITY 29.70 267.30 297.00 COST CJDR CIVIL JUSTICE DATA RES\POSITORY PER 5 3 10.00 0.00 10.00 COST CMI CMI 0.03 0.27 0.30 COST CS CS 1 0.05 0,45 0 0.50 COST CVC CVC 3 9.00 0.00 COST DPSC CPS OMNIBASE FEE 1 .50 10.00 19.50 COST FA PA 5 41.50 300.50 1.005.00 COST IDF INDIGENT DEFENSE FUND 1 0.50 4.50 5.00 COST JCD JCD 6 1.20 10.80 12.00 COST JCPT JCPT 1 0.05 0.45 0.50 COST JCSF JUSTICE COURT SECURITY FUND 1 0,20 1.80 2.00 COST JPAY JUDGE PAY RAISE FEE (judicial SVDp Fee) 5 S.00 0.00 S.00 COST JSF JUROR SERVICE FUND 3 1,50 16.20 10.00 COST LAP 'SHERIFF'S FOE 6 0.00 22.00 22,00 COST PWAF TEXAS PARKS & WILDLIFE 5 25.00 0.00 25,00 COST SAP DPS 2 0.00 2.00 10.00 COST SUBC SUBTITLE C 0 0.00 0.00 0.00 COST TF TECHNOLOGY FUND 3 4.50 85.50 90.00 90.00 6 32.00 0.00 02-12-2013 Page 03-12-15;16:43 ;From:Calhoun County JP4 To:6634444 ;3617852179 # 16/ 18 Mosey Distribution Raycrt ' CALHOUN JP 4 - UEORVARY 2015 Type Code Description Count ROtAiued Disbursed Monoy.Totala COST TFC TFC 3 9.00 0.00 9.00 COST TIME TIME PAYMENT FEE 3 37.50 37,50 75.00 COST TPDF TRUANCY PREVENTION & DIVERSION FUND 3 0.00 6.00 6.00 COST WRNT WARRANT PER 4 200.00 0.00 200.00 FEES CEFF CIVIL ELECTRONIC FILING FEE 0 0.00 0.00 0.00 FEES CIFP CIVIL INDIGENT FILING FEE 0 0.00 0.00 0.00 FEES CSRV COLLECTION SERVICE FEE 5 496.20 0.00 496.20 FEES CDC DEFENSIVE DRIVING 0 0.00 0.00 0.60 PEES EXRF EXPIRATION RENEWAL FEE 0 0.00 0100 0.D0 FEES FFEE FILING FEE 0 0.00 0.00 0.00 PEES JCMF JOVENILE CASE MANAGER FEE 2 10.00 0.00 10.00 FEES JPAY DISTRICT JUDGE PAY RAISE PEE 3 1.00 16.20 18.00 PEE$ $F SERVICE FEE 0 0.00 0.00 0100 FINE DPSP CPS PTA FINE 1 549.00 0.00 349.00 FINE FINE FINE 6 790.70 0.00 790.7D FINE PWP PARKS A WILDLIFE FINE 1 12.75 72.25 85.00 Credit TottlS S 21028.9B GS7.22 2,749.20 The following totala represent - Combinod Monoy and Credits COST CCC CONSOLIDATED COURT COSTS 31 117.44 1,056.92 1,174.36 COST CHS COURT MOUSE SECURITY 0 27.00 0.00 27.00 COST CJDR CIVIL JUSTICE DATA RES\POSITORY FEE 1E 0.15 1.34 1.49 COST CMI CMI 1 0.05 0.45 O.SO COST CS CS 23 95.01 0.00 65.81 COST CVC CVC I I.SO 13.50 15,00 COST DPSC CPS OMNIBASE PEE 9 89.20 100.90 270.00 COST FA FA 1 0.50 4.50 5.00 COST IDF INDIGENT DEFENSE FUND 28 5.59 50.28 55.87 COST JCD JCD 1 0.05 0.45 0.50 COST JCPT JCPT 1 0.20 1.80 2.00 COST JCSF JUSTICE COURT SECURITY FUND 27 26.93 0.00 26.93 COST JPAY JUDGE PAY RAISE PEE (Judicial Supp Fee) 23 13.19 L18.44 121.60 COST JSF JUROR SERVICE FUND 20 0.00 109.74 209.74 COST LAP SHERIFF'S FEE 21 104.67 0.00 104.67 COST PWAF TEXAS PARKS & WILDLIFE 5 24.00 6100 30.60 COST SAF DES 2 8.00 2.00 10.00 COST SUBC SUBTITLE C 16 22.40 425.62 440.02 COST IF TECHNOLOGY FUND 30 119.74 0.00 119.74 COST TFC TFC 15 44.80 0.00 44.0D COST TIME TIME PAYMENT FEE 7 07.50 87.$0 175.OD COST TPDF TRUANCY PREVENTION & DIVERSION FUND 20 0.00 39.87 39.07 COST WENT WARRANT FEE 10 500.00 0.00 500.00 FEES CEFF CIVIL ELECTRONIC FILING FEE 3 0.00 20.86 20.06 FEES CIFF CIVIL INDIGENT FILING FEE 3 0.63 ll.00 12.52 FEES CSRV COLLECTION SERVICE FEE 9 936,00 0.00 936.00 FEES DDC DEFENSIVE DRIVING 1 9.90- 0.00 9.90- FEES EXRF EXPIRATION RENEWAL FEE 1 20.00 0.00 20.00 PEES FFEE FILING FEE 3 52,15 0.00 52,15 FEES JCMF JUVENILE CASE MANAGER FEE 2 10.00 0.00 10.00 FEES JPAY DISTRICT JUDGE PAY RAISE FEE G 3.60 32.40 36.00 FEES SF SERVICE FEE 3 156.47 0.00 156.47 FINE DPSF UPS PTA FINE 1 345.00 0.00 345.00 FINE FINE FINE 30 3,477.30 0.00 3,477.30 FINE PWF PARKS & WILDLIFE FINE 4 69.00 391.00 460.00 RCport Totala 41 6,310.04 2,555.46 8,074,30 -12-2015 Pago 03-12-15;16;43 ;From;Calhoun County JP4 To;5534444 ;3617852179 # 17/ 18 Raney Distribution Report CALHOUN UP 4 - nRSRDARY 2015 Date 00 00 sees Paynont Type ninon Court COOto Penn Bonds ReetitatlCA Other Total Cash & Checks Collected Jail Credits & Comm Service Credit Cards & Transfora Total Of all Collootiona 0.00 O.OD 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0100 0100 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0100 0.00 0.00 0.00 0100 09-01-1991 Cash & Chocks Collected Jail Credits & Comm Service Credit Cards & Transfers Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0100 0.00 0.00 0.0e 0.00 0.00 0.00 0.00 0.00 0100 0.00 09-01-1993 Cash & Checks Collected Jail Credits & Comm Service Credit Cards & Transfers Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10.00 0.00 0.00 0.00 0.00 040 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01-1995 Cash & Chocks Collected Jail Credits & Comm Service Credit Cards & Transfera Total of all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09-01.1997 Cash & Checks Collected Jail Credits & Comm Service Credit Cards & Transfers Total 04 all Collections 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 09.01-1999 Cash & Chocks Coll Octed Jail Credits & Comm Service Credit Cards & Tranafern Total of all Collections D,00 0.00 0.00 0.00 0.00 0100 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0100 0.00 09-01-2001 Cash & Checks Collected Jail Credits & Comm Service Credit Cards & Transfers Total of all Collections 0.00 0.00 "0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0100 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Oleo 09-01-2003 Cash & Checks Collected Jail Crodita & Comm Service Credit Cards & Transfors Total of all Collectionp 0.00 0100 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 6.00 0.00 0.00 0.00 0,00 0.00 0.00 D.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0100 01-01-2004 Caah & Checks Collected Jail Credits & Comm Service Credit Cards & Transfers Total of all Collections 2,628.60 433.00 1,220,70 4,202.30 2,199.60 157,00 1,001,30 3,357.90 705.90 0.00 524.20 1,234.10 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0,00 0.00 5,S38.30 $90.00 2,746.20 8,874.10 TOTALS Cash & Checks Collected Jail Credits & Comm Service Credit Cards & Transfers Total of all Collection& 2,628,6o 433.00 1,220.70 4,202.30 2,199.60 157.00 1,001.30 3,357.90 , 709,90 0.00 S24,20 1,234.10 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0,00 0.00 0.00 0.00 0.00 5,538.10 590.00 2,746.20 0,874.30 12-2015 03-12-15;16:43 ;From:Calhoun County JP4 To:5534444 ;3617852179 # 18/ 18 money Distribution Report CALHODN J$ 4 - FRBRVARY 2015 Description CounC Colledtad Retained Disbursed State of Texas quarterly Reporting Totals State Comptroller Coat and Fees Report Section I, Report for Offenses Committed 04-01-04 Forward 34 1, 117.36 111.74 1, 005.62 09-01-01 - 12-31.03 0 0.00 08-31-99 - 00-31.01 0.00 0.00 09.01.97 - 08.30.99 0 0.00 0.00 0.00 09-01.91 - 00-31-97 0 0.00 0.00 0.00 Bail Dond Foe 0 0.00 0.00 0,00 DNA Testing Fee - Convictions 0 0.00 0.00 0.00 DNA Testing Fee - Comm Supvn 0 0 0.00 0.00 0.00 DNA Tenting Foe - Juvenile 0.00 0.00 0.00 EMS Trauma Fund (EMS) 0 0.00 0.00 0.00 Juvenile Probation Diversion FCoa 0 0.00 0.00 0100 Jury Raimburoomant Pao 0 0.00 0.00 0.00 Indigent Dofense Fund 0 0.00 0.00 0.00 Moving Violation Fees 26 51.87 5.29 49.68 State Traffic Fine 15 1.49 0.15 1.34 16 448.02 22.40 429.62 Section 11: As Applicable Ponce Of0loor Fees 8 Failure to Appear/Pay Feos 40.00 32.00 0.00 Judicial Fund Conot County Court 9 0 270.00 09.10 100.90 Judicial Fund - Statutory County Court 0 0.00 0.00 0.00 0.00 Motor Carrier Weight Violations 0 0.00 0.00 Time Payment Peas 0.00 0.00 0.00 Driving Record Pot 6 150,00 75.00 75.00 Judicial Support Pee 0 0.00 0.00 0.00 Truancy Prevention and Diversion Fund 27 19 155.60 15.56 140.04 Report Sub Total 37.87 0.00 37.87 7.60 2,272,21 301.14 1,921.07 State Comptroller Civil Fees Report CF: Birth Certificate Fees 0 CF: Marriage License Peas 040 0.00 0.00 Cr: Declaration of Informal Marriage 0 0 0.60 0.00 0.00 Cri NOndiscloeure Fees 0 0.00 0.00 0.00 CF: Juror Donations 0.00 0.00 0.00 CF; Justice Court Indig Filing Fees 26 3 101.74 0.00 101,74 CF: Stat Prob Court Indig Filing rose 0 12.52 0.63 11.89 CF, Stat Prob Court Judie Filing Fees 0 0.00 0.00 0.00 CF: Stat Cnty Court Indig riling Fees 0 0.00 0.00 0.00 0.00 CF: Stat Cary Court Judic Filing Fees 0 0.00 0.00 CF, Cast Cnty Court Indig Piling Pees 0.00 0.00 0.00 CF: Cnst Cnty Court Judi Filing Fees a 0 0.00 0.00 0.00 Cr: Diet Court Divorce & Family Law 0.00 0,00 0.00 CFc Diet Court Other Divorce/Family Law 0 0 0.00 0.00 0.00 Cr; Dist Court Indig Legal Services 0 0.00 0.00 0.00 CF, Judicial Support Fee 0.00 0.00 0.00 Report Sub Total 0 29 0.00 0.00 0100 214.26 0.63 113.63 Total Due For This Period 189 2,386.47 351.77 21034.70 isv� FF:7 :j dllth_l SI7 j ]A'1:Ze] RIP N/A FAQU:Z4V9It*]AaAIK:q Commissioner Lyssy made a motion to approve and pay Memorial Medical Center bills in the amount of $2,677,376.13, Indigent Healthcare Fund Expenses in the amount of $16,659.92, for a grand total of $2,694,036.05. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. Commissioner Lyssy made a motion to approve and pay Calhoun County bills in the amount of $789,901.65, Transfer from Money Market Account to Operating Account (NOW) in the amount of $365,000.00, Calhoun County Indigent Health Care in the amount of $16,659.92, total transfers between funds in the amount of $381,659.92, for a grand total of $1,171,561.57. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR ----- March 26, 2015 PAYABLES AND PAYROLL 2/2/2015 McKesson Drugs $ 2,062.63 2/3/2015 Payroll Liabilities 87,663.48 2/4/2015 Patient Refunds 8,762.59 2/5/2015 Weekly Payables 1,102,233.15 2/5/2015 Bank of the West 6,508.24 2/9/2015 McKesson Drugs 1,310.66 2/10/2015 Payroll 242,644.05 2/10/2015 Weekly Payables 32,419.72 2/10/2015 Patient Refunds 201.39 2/10/2016 Returned Check 15.00 2/12/2015 Job Fair Table Cost 50.00 2/17/2015 Payroll Liabilities 90,051.23 2/17/2015 McKesson Drugs 3,207.37 2/17/2015 TCDRS 156,871.99 2/18/2015 Weekly Payables 354,389.79 2/19/2015 Returned Check 10.00 2/20/2016 Returned Check 1,000.00 2/23/2015 Credit Card 2,402.99 2/23/2015 Credit Card 3,125.001I 2/23/2015 McKesson Drugs 4,451.80 2/24/2015 LCA Bank Corporation 2,433.33 2/2412015 Weekly Payables 179,496.50 2/2412015 Payroll 233,712.12 2/28/2015 Monthly Electronic Transfers for Payroll Expenses(not Ind above) 2,434.10 2/28/2015 Monthly Electronic Transfers for Operating Expenses 3,358.34 Total Payables and Payroll INTER -GOVERNMENT TRANSFERS Inter -Government Transfers for Month/Year Total Inter -Government Transfers INTRA-ACCOUNT TRANSFERS 2/24/2015 From Operating to Private Waiver Clearing Fund 166,560.66 From Private Waiver Clearing Fund to Operating Total Intra-Account Transfers $ 2,520,815.47 $ 156,560.66 SUBTOTAL MEMORIAL MEDICAL CENTER DISBURSEMENTS ( $ 2,677,376.13'r INDIGENT HEALTHCARE FUND EXPENSES i $ 16,669.92 MEMORIAL MEDICAL CENTER COMMISSIONERS COURT APPROVAL LIST FOR---- March 26, 2016 INDIGENT HEALTHCARE FUND: INDIGENT EXPENSES Adu Sports Medicine Clinic William J. Crowley D.O. HEB Pharmacy 1/2/15 thru 2/26/15 Mau-Shong Lin MD Memorial Medical Center (Physician Fees $ 400.1511P $734.02 / OP $6,142.41 1 ER $861.90) Port Lavaca Clinic Radiology Unlimited PA Regional Employee Assistance Victoria Professional Medical SUBTOTAL Memorial Medical Center (Indigent Healthcare Payroll and Expenses) 186.92 187.20 1,170 83,; 103.48 8,138.48 1,032.40 175.09 228.02 453.08 11,676.60 4,984.42 **$260.00 in Co -Pays were collected by Memorial Medical Center in February March 26, 2015 2015 APPROVAL LIST - 2015 BUDGET 40 xilld1IUI=1C439181 7MK1111:wlyrI91bye Imto�1it111CIfL BALANCE BROUGHT FORWARD FROM APPROVAL LIST REPORT PAGE 39 $ 465,656.01 FICA P/R $ 42,402.08 MEDICARE P/R $ 9,916.82 FWH P/R $ 34,477.15 NATIONWIDE RETIREMENT SOLUTIONS P/R $ 2,880.48 OFFICE OF THE ATTORNEY GENERAL - CHILD SUPPORT P/R $ 1,461.16 TEXAS ASSOCIATION OF COUNTIES HEBP P/R $ 182,489.31 WILLIAM E. HEITKAMP, TRUSTEE P/R $ 993.83 BEN E KEITH FOODS A/P $ 5,244.79 CABLE ONE A/P $ 584.08 CARDMEMBER SERVICE - COUNTY A/P $ 1,587.44 CENTERPOINT ENERGY A/P $ 3,873.00 CITY OF PORT LAVACA A/P $ 3,131.88 CONSTELLATION NEW ENERGY A/P $ 21,165.01 COPSYNC, INC. A/P $ 6,394.67 CPL RETAIL ENERGY A/P $ 87.64 JANIE DELGADO A/P $ 340.40 REPUBLIC SERVICES #847 A/P $ 129.78 RHONDA S KOKENA - JURY FUND A/P $ 4,120.00 TISD, INC A/P $ 569.93 VERIZON SOUTHWEST A/P $ 445.19 WALLIS THOMAS D A/P $ 150.00 WASTE MANAGEMENT A/P $ 1,801.00 TOTAL VENDOR DISBURSEMENTS: $ 789,901.65 EFT - TRANSFER FROM MONEY MARKET ACCT TO OPERATING ACCT (NOW) A/P $ 365,000.00 CALHOUN COUNTY INDIGENT HEALTH CARE A/P $ 16,659.92 TOTAL TRANSFERS BETWEEN FUNDS: $ 381,659.92 TOTAL AMOUNT FOR APPROVAL: $ 1,171,561.57 ACCEPT DONATIONS TO CALHOUN COUNTY: N/A TRANSFER A 2001 FORD F-250 SUPER DUTY CREW CAB, VIN: 1FTNX20LX1EC01966, ASSET #565- 0659 FROM ROAD & BRIDGE PRECINCT #2 INVENTORY TO THE SHERIFF'S OFFICE DEPARTMENT INVENTORY: Commissioner Lyssy made a motion to transfer a 2001 Ford F-250 Super Duty Crew Cab, VIN: 1FTNX20LX1EC01966, Asset #565-0659 from Road & Bridge Precinct #2 inventory to the Sheriff's Office department inventory. Commissioner Finster seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. Calhoun County Commissioner, Precinct #2 5812 FM 1090 Port Lavaca, TX 77979 March 18, 2015 Honorable Michael Pfeifer Calhoun County Judge 211 S. Ann Port Lavaca, TX 77979 RE: AGENDA ITEM Dear Judge Pfeifer: (361) 552-9656 Fax (361) 553-6664 Please place the following item on the Commissioners' Court Agenda for March 26, 2015 • Consider and take necessary to transfer 2001 Ford F-250 Super Duty Crew Cab, VIN: 1 FTNX20LX1 EC01966, Asset # 565-0659 from Road & Bridge, Pet. 2 Inventory to the Sheriff's Office Department inventory. Sincerely, Vern Lyssy VL/Ij MATTER OF TRANSFERRING CERTAIN ITEMS OF COUNTY PROPERTY FROM ONE COUNTY DEPARTMENT TO ANOTHER COUNTY DEPARTMENT (SEE LIST): N/A DECLARE AS SURPLUS/SALVAGE AN ABANDONED 1996 FORD PK VIN: 1FTJW35FITEA00534 IN THE SHERIFF'S DEPARTMENT, AND AUTHORIZE THE VEHICLE TO BE AUCTIONED AT A LATER DATE: Commissioner Lyssy made a motion to declare as surplus/salvage an abandoned 1996 Ford PK VIN: 1FT3W35F1TEA00534 in the Sheriff's Department, and authorize the vehicle to be auctioned at a later date. Commissioner Galvan seconded the motion. Commissioners Galvan, Lyssy, Finster and Judge Pfeifer all voted in favor. CALHOUN COUNTY, TEXAS COUNTY SHERIFF'S OFFICE 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 PHONE NUMBER (361) 553-4646 FAX NUMBER (361) 553-4668 MEMO TO: MIKE PFEIFER, COUNTY JUDGE SUBJECT: SURPLUS VEHICLE DATE: MARCH 26, 2015 Please place the following item(s) on the Commissioner's Court agenda for the date(s) indicated: AGENDA FOR MARCH 26, 2015 Consider and take necessary action on an abandonedl996 Ford PK vin# 1FTJW35F1TEA00534 to put to salvage/surplus, to be auctioned later this year. Sincerely, George Aleman Calhoun County Sheriff DATE: 03-16-2.015 08:10:09 AM Type: Recv SUBJECT: RSDWW FROM MVD - RSDWW: 1FTJW35FITEA00534 Message: Reference: 04A900001W Msg ID 04A900001W Msg Key RSDWW Date/Time: 20150316080911 Ent Agy Requester: User ORI TXDMV0000 Source MVD Dest PLSZ Control Summary RSDWW: 1FTJW35FITEA00534 TNT: LIC lLR796 DEC/2014 OLD # 1LR796 DEC/2013 EWT 6700 GWT 8700 FARM TRUCK PLT, STKR REG CLASS O1 $ 44.00 STARR CNTY TITLE 10825038844140130 ISSUED 05/18/2006 ODOMETER N/A REG DT 12/05/2013 1996,F'ORD„ PK,IFTJW35F1TEA00534,TRK<=1,COLOR: WHI, PRICE $ 5700.00 PREV OWN TREVINO'S AUTO SALES,ELSA,TX OWNER NORBERTO MONTALVO JR„ 6490 E HWY 83„ RIO GRANDE CITY,TX,78582 PLATE AGE: 2 LAST ACTIVITY 01/04/2014 RENEW OFC: 214 REMARKS REBUILT SALVAGE - ISSUED BY: IA.DIESEL.PAPER TITLE. MRI: 48675928 IN: MVD 32002 AT 16MAR2015 08:09:08 OUT: PLSZ 54 AT 16MAR2015 08:09:11 DISSEMINATED ON TLETS FOR CRIMINAL JUSTICE PURPOSES ONLY. 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'7 7 I (n fn N N U) W W w W W w w w W W a LL LL LL LL �-'oovvv� J a r O F w z z w w K m R SINGLE SOURCE, EMERGENCY AND PUBLIC WELFARE PURCHASES AND BILLS: N/A PUBLIC DISCUSSION OF COUNTY MATTERS: No comments from the public at this time. MEETING ADJOURNED AT 10:35 A.M.