VOL 025 (03-28-2002 to 08-22-2002)
INDIANOLA BEACH SHORELINE PROTECTIONS PROJECT CONTRACT
FOR ENGINEERING SERVICES WITH URS
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A Mot.ion as made by Commissioner G~lvan and seconded by Commissioner Balajka to
authonze th.e County AudItor to advertIse for proposals regarding engineering services
for the Indlanola Beach 1000 foot shoreline protection project (CIAP/NOAA Grant
Award No. HAI80Z2174). Commissioners Galvan, Balajka, Finster and Judge Marshall
all voted III favor. Commissioner Floyd abstained, as he had not previously seen the
proposal.
URS
May 1, 2002
Honorable Arlene N. Marshall, County Judge
Calhoun County Judge
211 S. Ann Street, Room 304
Port Lavaca, Texas 77979-4296
Re: Indianola Beach IOOO-foot Shoreline Protection Project
URS Proposal No. 02-184-012
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Honorable Arlene N. Marshall:
Pursuant to your request, URS is pleased to have the opportunity 10 provide you with this
proposal for engineering design and permitting services for Indianola Beach 1000-foot Shoreline
Protection Project in Calhoun County, Texas. It is our understanding that Calhoun County
desires to construct a cellular concrete mat system to protect the reach of shoreline near the
LaSalle Monument.
The attached scope of work will outline our Proposed Scope of Work, Technical Approach,
Estimated Schedule, Estimated Budget, and Tenns & Conditions for undertaking the design
work. Constmction oversight can also be provided for the cost detailed in the estimated budget.
URS proposes to conduct this scope of work under the tenns and conditions of URS' PSA-2,
which is attached for your review.
We have separated the engineering design from the construction oversite to allow you to
authorize the design independently of the construction oversite. This will enable you to have an
understanding of the potential cost of our oversite services, which may be modified once a
contractor is selected and a finn project schedule is in place.
Should you desire for URS to proceed with the scope of work described within this proposal,
please execute the attached authorization page and return to URS via fax at 713-780-7414.
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452
URS Corporation
9801 Westhetmer, Suite 500
Houston, TX 77042
Tel: 713.914.6699
Fax: 713.789.8404
GENERAL DISCUSSION
Commissioner Balajka reported the tanks and doors have been rebuilt on the City's brush
truck. The differential has to be replaced at a cost of $5,000-$6,000 plus parts. He will
submit a bill to the City to make known the price of the parts. Commissioner Galvan
stated there was an overall great savings.
Commissioner Balajka stated he is applying for a Grant for which the application is due
on August 2, 2002 and asked the Court to meet next week so he may obtain approval for
the application.
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Commissioner Floyd stated the Jail Feasibility Committee report has been delayed.
THE COURT ADJOURNED AT 12:19 P.M.
SPECIAL JULY TERM
HELD JULY 29, 2002
THE STATE OF TEXAS S
COUNTY OF CALHOUN S
BE IT REMEMBERED, that on this the 29th day of July, AD., 2002 there was begun
and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:30
A.M., a Special Term of the Commissioners' Court, within said County and State, and
there were present on this date the following members of the Court, to-wit:
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Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
(ABSENT) H. Floyd
Kenneth W. Finster
Shirley F oester
County Judge
Commissioner, Pet. I
Commissioner, Pet. 2
Commissioner, Pet. 3
Commissioner, Pet. 4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner Finster led the Pledge of
Allegiance.
COASTAL COORDINATION COUNCIL GRANT FOR PRECINCT 2
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Commissioner Balajka stated this application is Stage 2 of a previous grant for which the
City of Seadrift, Commissioner Galvan and he had each applied and were all denied. He
will be applying for a $50,000 grant for the beginning of a park at the end of Bauer Road
in Precinet 2. The property is committed to be donated when the time is appropriate.
Coastal Coordination Council stated this will go toward the match. Commissioner
Finster asked the amount of the match. Commissioner Balajka said 20%. He will use the
same figures as on the original grant application and break it down in three stages as the
Council prefers to grant smaller amounts at a time. He will have the application in by
August -r, 2002.
A Motion was made by Commissioner Balajka and seconded by Commissioner Galvan to
authorize himself to submit a Coastal Coordination Council grant application in the
amount of $50,000 for a park at the end of Bauer Road in Precinet 2. Commissioners
Galvan, Balajka, Finster and Judge Marshall all voted in favor.
765
GENERAL DISCUSSION
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Commissioner Finster stated grants were received last year for $80,000 for Port
O'Connor pier and $80,000 for Swan Point Park. After using some funds, there is a
balance of $60,000, which he plans to use for picnic tables, etc. He asked how this
money can be utilized and if bids had to be taken. County Auditor Ben Comiskey replied
the money can be used as you like from the Capital Project Funds. It anyone item or
project is over $25,000 then it has to be bid. He stated you must comply to what the
grant specifies.
Commissioner Finster publicly expressed his thanks to Rita Miller for her assistance with
the grants.
Judge Marshall gave the schedule for the beginning of the Budget Workshops; Monday,
June 5, Tuesday, June 6 and Wednesday, June 7, 2002 at 9:00 AM. The following week:
Monday, Tuesday and Wednesday at 9;00 A.M.
A jail meeting is scheduled for Wednesday at 1;00 P.M.
THE COURT ADJOURNED AT 9:50 A.M.
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SPECIAL AUGUST TERM
HELD AUGUST 5, 2002
THE STATE OF TEXAS S
S
COUNTY OF CALHOUN S
BE IT REMEMBERED, that on this the 5th day of August,
A.D., 2002 there was begun and holden at the Courthouse in
the City of Port Lavaca, said Count~ and State, at 9:00
A.M., a Special Term of the Commiss~oners' Court, within
said Countr and State, and there were present on this date
the follow~ng members of the Court, to-wit:
(Absent)
Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
H. Floyd
Kenneth W. Finster
Shirley Foester
County Judge
Commissioner,pct.l
Commissioner,pct.2
Commissioner,Pct.3
Commissioner,pct.4
Deputy County Clerk
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Thereupon the following proceedings were had:
commissioner Galvan gave the Invocation and Commissioner
Finster led the Pledge of Allegiance.
The Court met for the purpose of a Budget Workshop for the
year 2003.
The Court adjourned at 3:00 P.M.
766
SPECIAL AUGUST TERM
HELD AUGUST 6, 2002
THE STATE OV TEXAS S
S
COUNTY OF CALHOUN S
e
BE IT REMEMBERED, that on this the 6th day of August,
A.D., 2002 there was begun ~nd holden at the Courthouse in
the City of Port Lavaca, said Countr and State, at.9:00
A.M., a Special Term of the Commiss~oners' Court, within
said Countr and State, and there were present on this date
the follow~ng members of the Court, to-wit:
(Absent)
Arlene N. Mar-~hall
Roger C. Galvan
Michael J. ~alajka
H. Floyd
Kenneth W. Finster
Shirley Foester .
County Judge
Commissioner,pct.l
Commissioner,pct.2
Commissioner,pct.3
Commissioner,pct.4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner
Finster led the Pledge of Allegiance.
The Court met for the purpose of a Budget Workshop for the
year 2003.
The Court adjourned at 3:00 P.M.
~he budget. workshop for August 07, 2002 was cancelled.
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SPECIAL AUGUST TERM
HELD AUGUST 7,2002
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THE STATE OF TEXAS S
S
COUNTY OF CALHOUN S
BE IT REMEMBERED, that on this the 7th day of August,
A.D., 2002 there was begun and holden at the Bauer Exhibit
Building in the City of Port Lavaca, said County and State
at 1: 00 P.M. , a Special Term of the Commissioners' Court,
within said County and State, and there Wj3re present on
this date the following members of the Court, to-wit;
Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
H. Floyd
Kenneth W. Finster
Rachael Crober
County Judge
Commissioner,pct.l
Commissioner,pct.2
Commissioner,pct.3
commissioner,pct.4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner
Finster led the Pledge of Allegiance.
_ 767
JAIL FEASIBILITY STUDY/COURTHOUSE OFFICE SPACE NEEDS
COMMITTEE - REPORT
"
Mr. W. H.Bauer, Jr., Chairman of the Jail Feasibility
study/Courthouse Office Space Needs Committee, addressed
the Court. Mr. Tom Innis will give the recommendations of
the Committee.
Mr. Bill Garnos with The Facility Group, gave a power
~oint presentation regarding the jail. The vehicular port
1S full; there is no holding cell except for the small
area in back used for such; the third floor holds a small
visitation booking room and monitors; there is no law
library, only bookselves; small recreation area across the
street; small kitchen; no handicap accessibility; problems
~'lith showe:z:'s and ~lwnbing. His jail facilit:y evaluation
is that the jail 1S not housing half of the 1nmates that
are in custody. There is no handicap accessibility, no
tempor~r:y hold~n~ ce~ls, no multipur~ose program rooms,
ver:y Ilm1ted v1s1tat1on area, no med1cnl exam room, no
adm1nistrative space and no storage space.
The jail was inspected on May 30 and June 11, 2002 by the
Jail Commission and closed by their order on June 13th.
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He predicted the County will need 126 jail beds in five
years and 139 beds in ten years. He listed the facility
options as: (1) Do nothing. $1.7 Million will be spent
annually out of county and require additional inmate
transporation vehicles, medical services, no reduction in
county jail staffing and loss of telephone revenues and
commissary. (2) Renovation with conversion of the second
floor will onl:y be able to get 38 more beds and would be
required to br1ng current jail up to the Jail Commission's
standards. (3) Construction of a new jail will allow for
the maximazation of staff efficiency and will provide for
modern energy efficiency. possible site for a new jail is
the Annex area or area behild the Courthouse. The cost
for a 96 bed jail with fixtures is $4.4 to $4.8 Million,
not including wiring, etc.
Mr. Garnos recommended the County proceed immediatel:y with
the design and construction of a new jail with the slte
being between the existing Courthouse and Annex.
Mr. Tom Innis, Member of the Study Committee, reported the
Committee recommends building a new 96 bed jail.
No action was taken by the Court.
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Calhoun County Jail Feasibility Study Committee
Calhoun County, Texas
August 7, 2002 e
Honorable Arlene Marshall, County Judge
Commissioner Roger Galvan
Commissioner Michael Balajka
Commissioner H. Floyd
Commissioner Kenneth Finster
RE; Ja i 1 Feas i bil i ty Study
768
J
Dear Commissioners Court:
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We are pleased to deliver the report of the Jail Feasibility Study done
by our committee at the request of the Commissioners Court. Along with
our report, we send a most sincere "Thank You" to the Sherrif's
Department, The Commissioners Court, the courthouse officials and
employees, and all the other Agencies who were so cooperative in helping
us to gather and assimilate information and facts that were vital to our
Feasibility Study!
While our committee is not a "decision making" committee, we feel the
information, statistics, and options that we have compiled and provided
will be most helpful to those making a final determination on the
avenue (s) chosen to pursue. The study was more comp 1 ex than we had
originally anticipated, as issues continued to surface that had to be
addressed before the study could be completed.
After studying our jail the committee had a real concern that the lay
out of our jail does not provide suitable working conditions for our
jail staff, especially in the booking function.
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We spent much time in attempting to analyze inmate population and trends
in our county. We were unable to ascertain why our inmate population is
so much higher than most other counties of similar size and population.
As printed out in a 1998 study done by the Texas Commission on Jail
Standa rds (TCJS) we i ncarcera te 3.8 persons per 1,000 popul a ti on versus
2.8 as a sta te average. As a compa ri son, the vi s its we made to other
jails, Medina County at Hondo and Wilson County at Floresville, gave us
the following information: Both Counties are larger than ours in square
miles, with Medina County having a population of approximately 40,000
and Wilson County 32,500 persons. The jail population of the two
counties, which includes those incarcerated by the county and cities
average 60 inmates in Medina County and 45 in Wilson County, while our
da ily average for 2002 has been 101. Both counti es have 1 arger jail s
than the local inmate population would justify. They are both next to a
big city and house prisoners for other jurisdictions. With our location
this is an unlikely option for us. Serious offense arrests have declined
during the 1991-2000 time period by 31%, yet our jail population has
risen dramatically during the same period while less serious offense
arrests have risen 10%.
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Also of concern is the length of stay of our inmate population. A one
day check shows that 56% of our jail population have been held more than
90 days, 40% over 180 days. Included in these percentages are a number
of inmates that have been incarcerated for 200, 300, 400, 500 and up to
600 days. It would be our hope that the District Attorney's office, the
Court system and Sheriff's Department would make additional efforts to
move these people through the system faster. A good percentage of these
inmates are there for possession of a controlled substance and as we
were told that should be a 2-3 day trial if it needs to be taken that
far. It costs a lot of money to house inmates and the faster that we
can dispose of their cases the less inmate population we will have.
Refer to page 42-47 of our report.
The 1998 TCJS study also recommends that the county study alternative
housing and sentencing to reduce our jail population. This should be
done. Some suggestions are discussed starting on page 75 of our report.
Perhaps the most difficult part of our committee's work was to decide on
the options that we would present to Commissioners Court. While it is
pub 1 i c knowl edge tha t Ca 1 houn County has been manda ted to close it's
jail, major changes or new construction cannot be effected "overnight".
Decisions as to what to do must still take into consideration, costs,
location, existing facilities usage, trends, State and Federal
regulations, staffing needs, civil rights of those incarcerated, and the
Judicial System. In addition to the jail needs, we have to take into
consideration what to do with the courthouse, its renovation, space
needs of various departments' and mold remediation. We need to address
these problems in such a way that will ful lfil 1 our needs and is
something the voters will approve in the expenditure of tax dollars.
769
This committee has obtained cost estimates for both a 96 bed (expandable
to 144 beds) as well as a fully constructed 144 bed jail. Although the
present jail population and trends seem to support a 144 bed jail,
consideration should be given to several variables including the
additional costs for construction, staffing, utilities, and interest.
In 2001 the costs for salaries, benefits, and supplies in the current 48
bed jail were $508,086.00. Estimated costs for a 144 bed jail are
approximately $1,267,000.00 vs. approximately $1,000,000.00 for a 96 bed
jail. Also, the additional interest over a 15 year period will amount
to approximately $900,000.00 for a 144 bed jail. Utility costs for a 96
bed jail will be approximately $86,000.00jyear vs. $llO,OOO.OOjyear for
a 144 bed jail.
The opera ti ng difference between a 144 bed vs. a 96 bed j ail is
approximately $270,000.00. The additional maintenance and interest
costs will average $75,000.00jyear. It is, therefore, this committee's
recommendation that we construct a 96 bed jail adjacent to the current
courthouse, with the capability of expansion to 144 beds if and when the
out of county boarding costs approach $345,000.00j year.
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With the continuing county budget constraints it is imperative that a
concentrated effort be given to keeping the jail population under 100
prisoners. To attain that goal this committee strongly urges the
Commissioners Court, District Attorney's office, and the Sheriff's
office to review the alternatives to incarceration suggested by The
Facil ity Group. Thi s committee also requests that Calhoun County's
incarceration and judicial system be benchmarked with those of
comparable counties with the purpose of determining methods to reduce
our jail population or to at least slow down the trend.
We appreciate the opportunity you gave us to serve the people of Calhoun
County!
~relY'
(J~~
w. H. Bauer, Jr.
.~.
~*-
Mi chae 1 Pfeifer
~ t1', ~
Fred A. KniPli~g ~
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T.~; lInes
J~
Courthouse Needs Assessment Study Committee
Calhoun County, Texas
August 7 2002
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Honorable Arlene Marshall, County
Commissioner Roger Galvan
Commissioner Michael Balajka
Commissioner H. Floyd
Commissioner Kenneth Finster
Judge
Re: Courthouse Needs Assessment Study
770
Dear Commissioner's Court:
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We are pleased to deliver the report on the Courthouse
Needs Assessment Study done by the Jail Feasibility Study
Committee at the request of the Commissioners Court. Along
with our report, we wish to convey a most sincere "Thank
You" to the Commissioners Court, and all of the courthouse
officials and employees who were so cooperative in helping
with the gathering and assimilation of information and
facts that were vital to this study.
Our task was (1) to perform an assessment of the county's
current and future space needs, (2) an assessment of the
existing courthouse building, (3) the development and
analysis of facility options and (4) the development of
construction and renovation cost estimates.
Surveys of all offices were completed and interviews with
representatives of each office were conducted to determine
existing space allocations and future space needs. In doing
so it was observed that a great deal of the square footages
in the existing courthouse are used for record storage.
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A thorough inspection of the courthouse was conducted and,
except for the water and mold damage, it was found to be in
good physical condition. Renovating the building can add
more office space by converting the existing third floor
jail and storage area into offices. Even more space can be
gained by extending the floors in the areas of the second
and third levels above the lobby. While this action will
not give everyone the space they desire, it will, however,
provide for most of the space needs indicated by the
various departments.
Included in the restoration will be an upgrading of the
building's mechanical, electrical, and plumbing systems as
well as remodeling the restrooms to ADA compliance. The
estimated cost for this work is approximately $1,000,000.
The estimated cost for a new courthouse is $7,000,000
excluding site acquisition or development costs,
architectural/engineering fees, etc.
The mold remediation project will most likely require
removal and replacement of much of the interior coverings
(example ceiling tiles). This will allow for coordination
of upgrades in the building's mechanical, electrical, and
plumbing systems resulting in some construction economies.
A renovation of the courthouse along with the mold
remediation project can be easily accomplished.
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Based on the large difference in costs and the fact that
structurally, the existing courthouse is in good condition,
it is, therefore, this committee's recommendation that the
county proceed with renovation of the present courthouse in
conjunction with the mold remediation project. It should
also be pointed out that to accomplish this work in the
most economical manner it will require moving all jail and
courthouse operations to a temporary facility.
In addition, because so much of the requested space is for
document storage, this committee also suggests the
instituting of optical scanning and/or space saving files
771
or some other similar method to eliminate non-productive
usage of space.
We appreciate the opportunity to serve the people of
Calhoun County.
~~
W. . Bauer, Jr.
Fred A. Kn' ling
JC~
T. A. Innes
~'1~ 'ftr
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JAIL STANDARDS REMEDICAL ORDER OF JUNE 13. 2002 TO CLOSE
JAIL AND TRANSPORT PRISONERS
Terry Julian, Texas Director of Jail Standards, listed the
deficiencies found in the jail as (1) inadeguate smoke
detectors, (2) inoperable ~nner doors, (3) ~noperable
showers in 0 tank, and (4) exit stair well not working.
The June 11th inspection revealed the smoke detectors
still filled, panel lights did not wcrk, cell doors did
not work, firehoses were not in place, electrical
installation was gone, remote control doors did not work
properly, sign on elevator door regarding mold in area
hazardous to your health, control room not secure, lights
on doors not working properly, unconnected alarm system
re-set, bathroom fixtures not stainless steel and ~roblems
with the showers, ainks and toilets. This was in v~olation
of the State Jail Standards Code Chapter 297.
The Jail Commission issued the Remedial Order on June 13,
2002 and allowed the County thirty days to resolve some of
the defaults.
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The Jail Commission recommends the jail be kept closed and
authorizes the County Jail to have offices on the first
floor to be used as a booking facility.
When the jail went out of compliance, some variances were
voided - the 30% cell, smoke detectors and remote control
for the doors. Sheriff Browning stated they were
previously i~~ormed the.j~il cou~d stay up and worki~g for
three years ~I another Ja~l was ~n the process of be~ng
built.
Ken Burns with Burns & Fletcher Architect, did a walk
through of the jail and will do a proposal for repairs to
meet the code and mold issues. Some of the variances can
be fixed but some will take extensive work. He said
Memortal ~laza has 30,000 sgu~re feet available that could
be bu~lt ~nto a 144 bed fac~l~tr' Mr. Danny Butler with
Dinasaur Contracting Company sa~d the jail could be built
in Memorial Medical Plaza in 120 days for $3.6 Million. A
temporary facility in the Plaza will cost $400,000. Mr.
Larry Dio objected to the jail being located in the center
of town.
The Courthouse was determined to be in good physical
condition with exception of the mechanical, electrical,
and plumbing aspects. Renovation of the Courthouse was
discussed. Calhoun County needs to decide whether to
renovate or construct a new courthouse and ~roceed
immedi~tely with desig~ services. Commi~s~oner Floyd
asked ~f new construct~on could be done w~thout taking
down the existing building. Mr. Garnos said no other
property has been explored.
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772
The Study Committee's recommendation was to renovate the
space used by the jail for other departments at an
estimated cost of $1 Million, with exception of the mold
issue being dealt with first and to move offices for
remedial of the mold issue. Mr. Bauer stated the old HMJ
building could be used temporarilYi Memorial Medical Plaza
was also mentioned.
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No action was taken by the Court.
COUNTY FINANCES - REPORT FROM FINANCIAL ADVISOR
Ann Berger Entrekin with First Southwest Company, gave
financial information based upon the Courthouse Needs
Assessment Study. She took average on low and high
assumptions to get these numbers, stating this was not an
absolute cost.
Commissioner Floyd stated a decision b~ the Court is
quickly needed to begin the work immedlatelYi time is of
the essence. Commissioner Balajka wished to review the
feasibility study committee's report before makeing a
decision to build a facility in the Plaza as he did not
recall it being an option. Judge Marshall found there was
a motion to condsider the Plaza as a site. Commissioner
Finster asked if the variances for the jail could be
regained. Mr. Julian stated if the jail standards were
brought up to AOA requirements, the jail facility could be
reopened. The Jail Commission is willing to work with the
County.
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After the Jail Commission meets on August 15, 2002, they
will write a letter to the County stating the date on
which to close the third floor if they decide to close
down the jail. Mr. Butler said the jail has too manr
problems to be resolved without spending a half milllon
dollars. Mr. Roberts stated the County should build a new
jail.
(The following is the Presentation to the Calhoun
County Commissioners' Court by First Southwest
Company)
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na
LALtlUL ";UUNIY
Estimated Costs for Various Scenarios Related to Jail Facilities (1)
:1 IEstimated Costs
.po
IEstimated Construction Costs I
Holding Facility Revovation $ 250,000
';, Building Renovation
i'
New Construction Costs
$ 250,000
Estimated Annual Debt Service (7) $ 24,086
"Mall
Reconstruction" (2
CO's
GO's
$
4,37S,000
$
4,375,000
$ 4,375,000
$ 421,500
$ 4,375,000
$ 421,500
I Estimated Out-or-County Housing Costs
Cost - 101 inmates at $45.39 per Day $
Period - Assumes 30-Day Months
I
1,650,380
Per Year
$ 866,450
189 Days
$ 1,508,264
329 Days
I Estimated Annual M&O Costs with Completed Construction I
Out-of-County Boarding Costs $ 1,650,380 $
Transportation Acquisition 11,135 (8)
Additional Mileage 10,000
Salaries 276,938
Benefits 140,690
Supplies 90,458
Services 83,761
Capital Outlay 3,832
Estimated Debt Service 24,086
PLUS Lost Telephone Revenues: 20,400
PLUS Lost Commissary Revenues: 3,600 (9)
LESS Revenue from Leased Beds
$
638,000
342,000
287,000
110,000
12,000
421,500
638,000
342,000
287,000
110,000
12,000
421,500
~ 7~.IHII.1
575.(I{)()
$ 2,315,280
$ 1,235,SOO
$ 1,235,500
i,
IEstimated Costs rrom June 21, 2002 through 9/30/06 I
$ 9,897,824
$ 6,217,772
$ 5,6l5,S25
"96-Bed" (5)
4)
"144-Bed" (6
~
CO's
GO's
$
$
5, 125,000 5,125,000
$ 5,125,000 $ 5,125,000
$ 493,755 $ 493,755
$ 2,998,191 $ 3,502,474
654 Days 764 Days
$ l6S,OOO $ 165,000
S47,000 547,000
280,000 280,000
190,000 190,000
266,000 266,000
8,000 8,000
493,755 493,755
$ 1,949,755
$ 1,949,755
$ 8,905,101
$ 8,995,S39
Assumptions:
(I) Most information provided in the Jail Feasibility Study for Calhoun County, Texas prepared by The Facility Group
(2) Assumes operating expenses for a 144-Bed facility
(3) Assumes 3 1/2 months for construction
(4) Assumes construction costs of $3,500,000 plus an estimated additional 25% to cover contingencies and other costs for a total of $4,375,000
(5) Assumes average of Low and High Range plus an estimated additional 25% to cover contingencies and other costs for a total of $5, 125,000
(6) Assumes average of Low and High Range plus an estimated additional 25% to cover contingencies and other costs for a total of$6,825,000
(7) Assumes a l5-year amortization calculated at 5.00%.
(8) Assumes a $30,SOO new van financed at 5% over a three year period
(9) Assumes average of $30.nth e
CO's
$
6,825,000
$ 6,825,000
$ 657,550
$ 2,998,191
654 Days
$
638,000
342,000
287,000
110,000
12,000
657,550
57'i.()()()
$ 1,471,550
$ 7,729,513
~
-1..i..
$ 1,4
$
$ ,
$ 3,:
7&
$
$ 7,S
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,~..
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Estimated Timeline and Out-of-County Boardin Costs ONLY for Various Scenarios
'\ '" I- . -->,;:~\
\"" J },\'"
\(jl'Y"':.)\j'" ,
Geoeral
Obli ation Bonds
Mall Renovation
Assumes 3 1/2 Months Construction
Out-of-Pocket Boarding Costs Begin
Meeting with Jail Standard's Commission
County FOlTIlulates Plan of Finance
Bond Election
Close Debt Obligation
Construction Completed
Estimated Total Days (I)
Out-of-Pocket Boarding Costs (2)
.New Construction
(Assumes 18 Months Construction
Out-of-Pocket Boarding Costs Begin
Meeting with Jail Standard's Commission
County Fonnulates Plan of Finance
Bond Election
Close Debt Obligation
Construction Completed
Estimated Total Days (I)
Out-of-Pocket Boarding Costs (2)
Assumptions
" \ Assumes 30 -day months
Assumes 101 inmates at $45.39 per day
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CALHOUN COUNTY
tt'P "" ~v
June 21, 2002
August IS, 2002
September I, 2002
Not Applicable
November 15, 2002
March 1, 2003
189
$
866,449.71
June 21, 2002
August 15,2002
September I, 2002
Not Applicable
November 15, 2002
April 15, 2004
654
$
2,998,191.06
June 21, 2002
August 15,2002
September 1, 2002
November S, 2002
February 5, 2003
May 20, 2003
329
$
1,508,264.31
General
Obli atioo Bonds
June 21,2002
August 15, 2002
September 1, 2002
November 5, 2002
February S, 2003
August 5, 2004
764
$
3,502,473.96
,'75
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CALHOUN COUNTY
Estimated Annual Operation and Debt Service Costs
$500,000 -
~~f
r
t..
$2,500,000
.:'
~.
$2,000,000 -
$1,500,000 -
$1,000,000
~.
'".
'-;'f'
$-
"Do Nothing"
"Mall Reconstruction"
"New Construction - 96 Beds" "New Construction - 144
Beds"
Prepared by First Southwest Company
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--J
--J
800 $3,500,000
700
$3,000,000
600
$2,500,000
500
., -
>- $2,000,000 .,
.. 0
C u
400
$1,500,000
300
$1,000,000
200
100 $500,000
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CALHOUN COUNTY
Estimated Timeline and Out-at-County Boarding Costs ONLY
900
$4,000,000
o
"Mall Reconstruction - CO's" "Mall Reconstruction - GO's" "New Construction - CO's" "New Construction - GO's"
Prepared by First Southwest Company
CALHOUN COUNTY
Estimated Costs for Various Scenarios Related to the Courthouse (1)
Remediate to Build Renovate
Present New Plaza to
,stimated Costs Condition Courthouse Courthouse
~stimated Construction Costs
temediation - Insurance $ 1,007,000 $ 1,007,000 $ 1,007,000
.Jew Building Costs 8,690,000 (3)
temodeI to Existing Structure 1,245,000 (2) 5,625,000 (4)
lotal Costs $ 2,2S2,000 $ 9,697,000 $ 6,632,000
,stimated Annual Debt Service (5) $ l19,9S0 $ 837,21S $ 541,925
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,stimate of Relocation of Offices
$
180,000
180,000
lssumptions:
1) Most information provided in the Feasibility Study for Calhoun County, Texas prepared by The Facility Group
2) Assumes average of Low and High Range plus an estimated additional 25% to cover contingencies and
other costs for a total of $1 ,245,000
3) Assumes average of Low and High Range plus an estimated additional 25% to cover contingencies and
other costs for a total of $8,690,000
Assumes construction costs of$4,500,000 plus an estimated additional 25% to cover contingencies and other
costs for a total of $4,375,001
5) Assumes a I S-year amortization calculated at 5.00%.
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10.00%
9.00%
8.00%
..
1ii 7.00%
ll:
6.00% -
5.00%
4.00%
"Bond Buyer's" Index of 20 Municipal Bonds
LOW
October 1, 1998
4.82%
~~~~~~~~~~~~~~~~mmmm~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~m~ggggoooo~~~~
m~mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmoo0000000000
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~NNNNNNNNNNNN
----------------------------------------------------------------
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~-~~-
----------------------------------------------------------------
_~~o_~~o_~~o_v~o_v~o_v~o_~~o_~~o_v~o_v~o_v~o_v~o_v~o_~~o_v~o_v~o
- - - - - - - - - - - - - - - -
Date
San Antonio, Texas (210) 349-7222
First Southwest Company
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No action was taken by the Court.
THE COURT ADJOURNED AT 5:15 P.M.
SPECIAL AUGUST TERM
HELD AUGUST 8, 2002
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THE STATE OF TEXAS S
S
COUNTY OF CALHOUN S
BE IT REMEMBERED, that on this the 8th day of August,
A.D., 2002 there was begun and holden at the Courthouse in
the City of Port Lavaca, said Countr and State, at 10:00
A.M., a Special Term of the Commissloners' Court, within
-saidCountr and State, and there were present .on this date
the followlng members of the Court, to-wit:
(ABSENT)
Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
H. Floyd
Kenneth W. Finster
Shirley Foester
County Judge
Commissioner,pct.l
Commissioner,pct.2
Commissioner,pct.3
Commissioner,pct.4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner
Finster led the Pledge of Allegianc .
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BIDS AND PROPOSALS - FUEL
The following bids were opened August 1, 2002 by LaDonna
Thigpen and Cindy Mueller for fuel beginning August 16,
2002 and endin~ September 15, 2002. The bids were read by
the County Audltor and after reviewing same, a Motion was
made by Commissioner Floyd and seconded by Commissioner
Galvan to accept the bid for delivered fuel and the
automated card srstem fuel of Mauritz & Couey as the only
bidder. Commissloners Galvan, Floyd, Finster and Judge
Marshall all voted in favor.
FUEL BID
PROPOSAL
IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED
PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LoeA TlONS
INDICATED IN THE SPECIFICATIONS,
PRlCEJGALLON X APPROXIMATE" TOTAL
GALLONSfMO
UNLEADED GASOLINE 94
PREMIUM UNLEADED GASOLINE S J. 6.3
DIESEL FUEL (LOW SULFUR) S 9 ,
X 4000
S.JS7~.c.~
$ Lf-/~b-C>C
X 3800
X 2500 '" $ ~6 7S,c]O
TOTALBIDPRICE $ 974'7..::l0
THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING
AUGUST 16. 2002 AND ENDING SFPTEMBER 15.2002. NO PRICE CHANGES WILL BE
ALLOWED DURING THE CONTRACT PERIOD.
SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING
DEPARTMENT, PRICES QUOTED DO NOT INCLUDE TAXES,
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NAME OF BIDDER: /Yb~f.)IlJi'L ,i. -COUry
ADDRESS, Pc_ (!,'K 1'7.0 '
CITY, STATE, ZIP: R.eT LpU/fC.1/ Ty 7777t1
PHONE NUMBER: .sSZ- 711D'-I
PRINT NAME: ~,., LEtf"'~
AUTHORlZEDSIGNATURE: ~ ~
TITLE:
DATE:
~/!t:.71... "",elL
~h,;' '-
780
FUEL BID PROPOSAL
IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE
UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO THE A IT ACHED FUEL
SPECIFICATIONS, USlNG AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S
DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERENCEY MEDICAL SERVICE
AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS
COURT AT THE FOLLOWING A VERAGE MONTHLY PRICE PER GALLON AND AT THE
FOLLOWING TWENTY-FOUR HOUR A V AILABILITY LOCATION:
UNLEADED GASOLINE
~RICE ~4'VALLON
MID GRADE
$
II/II
/.0.1
,fll
e
PREMUlM UNLEADED GASOLINE $
$
DIESEL FUEL
LOCATION: .2 J/:l (,). /IllS"'" _\,-.
(MUST BE WITHIN THE CITY OF PORT LA V ACA
OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY
OF PORT LA V ACA.)
THE CONTRACT WILL BE FOR THE PERIOD BEGINNING AUGUST 16. 2002 AND
ENDING SEPTEMBER 15. 2002. NO PRICE CHANGES WILL BE ALLOWED DURING
THE CONTRACT PERIOD.
SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT.
PRICE QUOTED DO NOT INCLUDE TAXES.
NAME OF BIDDER: rI1AuRITZ- r'U""'1
ADDRESS: PC' 'Il,'/- 17;)0 '
CITY.STATE.ZIP: All. r /../1 .'AUt, Tx 77979
PHONE NUMBER: s-sz.- 7DOY-
PRINT NAME: ~m ~~
AUTHORIZED SIGNATURE: L
TITLE: ~1't-7t. /1'161'-.
DATE: 7/3'/07-
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APPROVAL OF MINUTES
A Motion was made by Commissioner Finster and seconded by
Commissioner Floyd that the minutes of June 11, June 13,
June 24, June 27 and July 11, 2002 meetings be approved as
presented. Commissioners Galvan, Floyd, Finster and Judge
Marshall all voted in favor.
Arlene N. Marshall
County Judge
.11. ~'Loyd
Commissioner, Pet. 3
Roger C. Galvan
Commissioner, Pct. 1
Kenneth W. Finster
Commissioner, Pct. 4
Mlchael J. Bala]ka
Commissioner,pct. 2
Shlrley Foester
Deputy County Clerk
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PORT O'CONNOR INVITATION FISHING TOURNAMENT - PARADE
AUTHORIZED
A Motion was made by Commissioner Finster and seconded by
Commissioner Galvan to authorize the Port O'Connor
Invitational Fishing Tournament parade in Port O'Connor to
be held August 10, 2002. Commissioners Galvan Floyd
, , ,
Flnster and Judge Marshall all voted in favor.
781
25 June 2002
TO: Mr. Ken Finster
County Commissioner
District 4
calhoun County
FROM:
Leroy Taylor
4063 Aberdeen Way
Houston, Texas 77025-2305
Home: 713.660.6606
Work: 713.346.0942
Email: tavlor@$oawmax.COrT1
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RE: Parade in Port O'Connor
I would like to request your permission to conduct a parade through the streets within the
township of Port O'Connor, Texas. Per cordial conversation with Sheriff John Brown, there
will be a law enforcement escort throughout the route of the parade. The details of the
parade that are known at this date are:
1. The parade is part of the Saturday evening, August 10, 2002, program for the
celebration known as POCIFT - Port O'Connor Invitational Fishing Tournament.
2. The parade is scheduled to begin at 7:00 p.m. that evening,
3. There will be six (6) vehicles towing trailered boats and three (3) without trailers,
4. All vehicles and ftailered boats will have people riding in them,
5. All vehicles and trailered boats will be decorated,
6. The route will be:
a. Start at 15th and Jefferson streets to Hwy 185,
b. West on Hwy 185 to Byers Street,
c. South on Byers Street to Maple Street,
d. East on Maple Street to the street along the front beach
e. North on the street along the front beach to the end of that road,
f. west one block to the street that runs in front of the Catholic Church, _
g. South along the street in front of the Catholic Church to Adams Street, ,.,
h. West on Adams Street (Hwy 185) to 14th Street,
i. North on 1411> street to the comer of 14th and Jefferson Streets,
j. End at 14th and Jefferson Streets.
7. We anticipate the parade to take 45 minutes to an hour.
8. If time permits, a detour from Maple Street, south on 15'" Street, around by the
Fishing Center and north on 13'" Street back to Maple street to continue east.
If additional information is required. please contact me via amaH or one of the numbers
listed above,
Thank you for your cooperation I
Leroy Taylor
COUNTY EMPLOYEES' HEALTH INSURANCE
John Debler and Steve Keeven with Blue Cross/Blue Shield
and Judy Sullivan with Texas Association of counties
addressed the Court regardin~ county employees' health
insurance. Mr. Debler expla~ned the alternate choices and
proposals. The family rate is three times the amount
shown on the sheet. He also detailed the dental plan.
An orthodontia plan is now offered for children only but
must be acce~ted by all employees regardless of whether
they have el~gible children or not. This plan will
increase costs. Choice 2 is closest to the County's
current plan. Mr. Debler recited the costs to the County
and emloyees. Steve Keeven explained how no co-pay works.
No action was taken by the Court. This will be on the
August 22, 2002 agenda.
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782
GROUP HEALTH PROPOSAL FOR CALHOUN COUNTY #32810
EFFECTIVE OCTOBER 1, 2002
M
00
i'"
Choice 800 Choice 900 Choice 1100 Choice 1300
Employee Only $364.30 $374.90 $357.24 $343.12
Employee & Children $977.00 $1,009.58 $955.27 $911.84
Employee & Spouse $977.00 $1,009.58 $955.27 $911.84
Employee & Family $977.00 $1,009.58 $955.27 $911.84
Office VISit Co-Pav $25 None"' S25 S30
Deductible $500n50 $250/500 $750/1000 $1500/4500
In/Out Network
Co-Insurance % 80/60 80/60 80/60 80/60
In/Out Network
Co-Insurance Maximum $2500/5000 $2000/4000 $3000/6000 $350onOOO
In/Out Network
EmergencvROom $75 None" S100 S100
IPrescriptlon Card Options I
$5120/35
$5120/35
$5120/35
$5120/35
Option 3 drug card saves an additional .6% in premium.
Option 4 drug card saves an additional 1.8% In premium.
The $100 deductible 0 tion saves an additional 2% In remlum.
Proposal rates are based on the lollowlng:
. Rates effective as 01 October 1, 2002.
. A minimum enrollment 01100% of eligible employees.
. A minimum employer contribution of 100% of the employee rate only.
IIChoice_
Texas Association of Counties
Health &, Employee Benefits Pool
8f1i02
Texas Association of CountIes
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Proposal - Calhoun County
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Employee only
Employee/ children
Employee/spouse
Employee/ family
Goice 600
Current Rates
$316.37
$851.97
$851.97
$851.97
Goice 600
Renewal Rates
$374.90
$1,009.58
$1,009.58
$1,009.58
Goice 800
Goice 1100
$364.30
$977.00
$977.00
$977.00
$357.24
$955.27
$955.27
$955.27
Office Visit Co-pav $25 $25 $25 $25
Deductible $250/500 $250/500 $500/750 $750/1000
Co-insurance 80/60 80/60 80/60 80/60
in/ out network
Co-insurance
maximum $2000/4000 $2000/4000 $2500/5000 $3000/6000
Emergencv Co-pav $75 $75 $75 $100
Prescription Card $5/20/35 $5/20/35 $5/20/35 $5/20/35
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ApproXlIIlate rate re uctions W1 fern8te If! plans
Employee Onlv Goice 600 Gaice 800 Goice 1100 % Reduction
Option 3 -2.25 -2.18 -2.14 (-.6%)
Option 4 -6.75 -6.55 -6.43 (-1.8%)
100 Deductible -7.49 -7.28 -7.14 (-2.0%)
d
.thai
dru /.
Employee/Family Goice 600 Choice 800 Choice 1100 % Reduction
Option 3 -6.05 -5.86 -5.73 (-.6%)
Option 4 -18.17 -17.58 -17.19 (-1.8%)
100 Deductible -20.19 -19.54 -19.1 (-2.0%)
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"
TEXAS ASSOCIATION OF COONTIES
1204 San Antonio' Austin. TX 7870 I
P.O. Box 2131 . Austin, TX 78768-2131
Sam Seale. Executive Director
July 15, 2002
Hon. Sharron Marek
Calhoun County Treasurer
201 West Austin Street
Port Lavaca, TX 77979
Dear Ms. Marek:
The enclosed material contains your group health, dental and/or life renewal, as well as information about
newly available options. These changes were approved by your Board of Directors at the July 3'd meeting
and are effective upon your anniversary date.
Overall, the Pool is running extremely well in the current market conditions. As you know, medical trend
(rate of inflation) is up again this year, averaging about 18 percent in Texas. Prescription drugs continue
to lead the cost increases with 21-22 percent trend, primarily because new, more expensive and heavily
advertised medications are replacing less expensive, but not necessarily less effective therapies. In
addition to this, we continue to see increased cost of drugs and higher than average utilization patterns for
both medical and pharmacy benefits. Given these conditions, the Texas Business Association has
estimated that the average rate increase for private employers will be 25 percent this year. Highlights of
the Board meeting include:
.
Financial Performance. The Pool's overall increase this year is 15.6 percent, which is very good in
this market. The rate adjustment for your group may be more or less than the average, depending upon
your group's demographics, plan design, claims experience and size. The rates have been set to cover
the actual cost of claims and administration plus actuarially required reserves for the upcoming year.
Because the pool is operating as a partially self-insured program we are able to offer the best rates
available for the coverage provided. .
.
Claims and Network Services. The Board voted to renew the contract with Blue Cross Blue Shield
of Texas, Inc. (BCBSTX) for the self-insured medical program. This fmancial arrangement has served
us well. BCBSTX will continue to provide claims services, provider networks, customer service,
utilization review and stop-loss coverage.
.
Prescription Drul! Prol!ram. The Board has elected to continue the prescription drug program under
a direct contract with AdvancePCS as the pharmacy benefit manager. The program has been working
well for our members, although some changes will be implemented as ofJanuary 1, 2003. After a
Lori HW\e)'Clltt. TAC Field R~t;wvc
<;:,..... l(' ....~...n R('Rs'TX SaIa RegrC:lilmt;nlvc
785
careful clinical analysis, the Board voted to update the current formulary. The new formulary will
allow us to keep up-to-date with new medications that are being released and place them in the proper
tier based on therapeutic alternatives. You will recall the medications in the "3'd Tier" are selected
based upon availability of therapeutically equivalent medications, not on cost alone.
While some employees will find that their medications will be less expensive under the new
formulary, others may find the cost increasing. Your employees will receive information on the new
formulary in October so that they will have a full 90 days to work with their doctor to find alternatives
if they so desire.
Additionally, we are implementing a program called Performance Rx that will help increase generic
utilization. Overall the Pool's generic utilization rate is at around 36%, where the average nationally
is 40-41 %. So, we have some opportunities for savings there.
. Life Insurance Products. Life insurance rates for pool members will remain the same this year. If
you have not already taken advantage of our Voluntary Life program, we encourage you to consider
this important benefit for your employees.
. Dental Pro!!ram. Dental plans are being standardized to further streamline administration and drive
down costs. There are four standard plans and these are included for your review. Please carefully
review and select the plan that best fits your county's needs. If you do not currently have dental
coverage with T AC, but would like to enroll, please contact your Employee Benefits Specialist for
details.
. Disease Mana!!ement and Healthwisei!ll. The Pool will continue to provide our loss control services
this year, as in the past, in an effort to control claims costs. As always, we will provide the Disease
Management Program and Healthwise Handbooks at no cost to your group. While our overall
financial performance is good, there are several areas where our utilization patterns are much higher
than peer (non-county) groups. For example:
.
Hospital inpatient admissions are 43.8% higher than peer groups. We had 115 hospital
admissions for every 1000 members or about 1 admission for every 10 members.
Outpatient hospital visits were 31.2% higher than peer groups.
Professional provider visits were 12.4% higher than peer groups.
Overall, benefits paid per member per month were 32.6% higher than peer groups.
.
.
.
We can attribute these higher utilization patterns, in part, to the fact that Texas counties typically have
a higher average age than private sector employers. Older populations usually will have more medical
problems. However, the rate of chronic disease among county employees is elevated, even when
adjusted for age. Based on underwriting information we have reviewed, this appears to be true for
almost all counties, whether they are members of a pool or not. Since the sickest 3% of our population
costs between 55-60% of all health care dollars spent, this is where your Board of Directors feels we
should place our most serious attention. HEBP has developed effective programs to combat this rising
trend, and offers these programs at no cost to you or your members.
TAC HEBP counties realized almost a $2 gain for every $1 invested in the disease management
program. The confidential, voluntary program assists members with diabetes, asthma or congestive
heart failure by helping them manage these conditions for optimum health. These conditions cannot
786
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be cured, but with proper medical management and self-care, patients can lead healthier and more
productive lives. So far, patients participating in the program have seen good results with costs
decreasing in most cases.
Over the next year we will be promoting and possibly expanding our Disease Management program to
eligible members to increase participation in this vital service. This will bring short-term benefits
directly to your employees and long-term benefits to the County in the form of healthier employees
and lower medical costs for these individuals.
Again this year, all employers are required by law to hold a one-month open enrollment period for their
group health coverage before the annual anniversary date. Please remember that there is no annual open
enrollment for dental or life coverage.
We have enclosed response forms for your convenience. Please submit the alternate plan request if you
would like rates for other plan designs. To allow our staff to spend the time necessary to develop each
alternate proposal, we ask that you limit your request to the top 2-3 plan designs that you want to consider.
This will allow us to provide selections for the best plan design for your county's needs in a timely
fashion.
We ask that you submit your completed paper work as soon as possible. Please complete your final plan
selections and fa."'( the enclosed form to TAC at (512) 481-8481. To ensure that plan changes can be
implemented in time, we need your fiJlal changes at least 30 days prior to the anniversary date. Although
premiums will change on the renewal date, benefit changes submitted with less than 30 days notice may
have to be delayed until the next month.
We appreciate the opportunity to provide coverage to your employees and look forward to working with
you again next year. During the renewal process, questions regarding your renewal or alternate plan
options should be directed to Kelly Kolodzey. Your Employee Benefits Specialist is Julie Sullivan, and
she will be glad to assist you with your questions regarding membership and eligibility. Please feel free to
call them at (800) 456-5974.
Sincerely,
{J -.L.::- fJ f[~.
William P. Norwood
Manager of Employee Benefits
cc: Lori Huneycutt, TAC Field Representative
Steve Keevan, BCBSTX Sales Representative
John D. Debler
787
II Choice.
Te.xas Association of Counties
Heolth & Employee Benefi" Pool
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CountyChoice Standard Plans
tELOWare the neW CountyChoice standard plans as approved by your Board of Directors. These plans were selected
) closely mirror the most popular plans that are currently in place. To streamline the process, please review carefully
nd selecr the plan that best firs your groups needs. You may select up to three medical and perscription plans in any
ombination, however any increase in benefits is subject to underwriting approval and additional cost.
Co- Insurance'
Maximum
In/Out Network ER
Office Visit
Co-Pay
Deductible'
In lOut Network
Co- Insurance
% In/Out Network
:ountyChoice
Iealth Plans
:hoice 100 S15 SO/300 90170 $1000/3000 $50
:hoice 200 20 100/300 90/70 1000/3000 75
:hoice 300 20 2501500 90170 1500/3500 75
:hoice 400 20 250/500 80/60 2000/4000 75
:hoice 500 25 250/500 90/70 1500/3500 75
:hoice 600 v 25 250/500 80/60 2000/4000 75
:hoice 700 25 500/750 90/70 2000/4000 75
:hoice 800 25 5001750 80/60 2500/5000 75
:hoice 900 None .- 250/500 80/60 2000/4000 None ..
:hoice 1000 None ** 500/750 80/60 2500/5000 None >It..,
:hoice 1100 25 750/1000 80/60 3000/6000 100
:hoice 1200 30 1000/4000 80/60 3000/6000 100
:hoice 1300 30 1500/4500 80/60 3500/7000 100
:hoice 1400 None *... 1500/4500 80/60 350017000 None *'II
3 x per family CountyChoice Drug Card Mail Order Pharmacy
Co-Pay Options (up to 90 day supply)
, Subject to deductible
and co-insurance Retail Co-Pay Only Mail Order Co-Pay Onlv
. .
" $100.00 Deductible "'0 . 1 55/15/30 $10/30/60
phon .
available with any ".Option 2 / $5/20/35 $10/40/70 -
drug card option.
(3 x per family) "'Option 3 S10/20/35 $20/40/70
Ask for details. '''Option 4 $10/25/40 I
$20/50/80
!
P.O. Box 2131 . Austin. Texas 78768-2131 . (512) 478-8753 . (SOD) 456-5974. (512) 481-8481 Fax. www.counry.org
. - ,
. Group Health Gm:age - Retiree Medicil- Dental.BenefitS - Plr.umacy Benefits - Life Insurance - Disability Covernge
. ", . , '
788
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II Choice.
Texas Association of Counties
Health & Employee Benefits Pool
CountvChoice Final Plan Selection Form
Please follow Steps 1-5, complete this form and return it to TAC, due no later than 30 days prior to
Anniversary Date.
Step 1: Please provide us with the following information (please print):
County/Entity:
Anniversary date:
Email:
E-mail recipient:
Date:
Group #:
Phone:
Fax:
Signature (County Judge or Contracting Authority)
Print name and title
.. Step 2: Please mark the medical, prescription and/or dental plan your Coun has chosen for 2002-2003.
,., Our final selection is:
Medical Plans Prescriprion Drug Plans Dental Plans
0 Choice 100 0 Choice 800 0 $5/15/30 0 Choice I
0 Choice 200 0 Choice 900 0 $5/20/35 0 Choice II
0 Choice 300 0 Choice 1000 0 $10/20/35 0 Choice ill
0 Choice 400 0 Choice 1100 0 $10/25/40 0 Choice IV
0 Choice 500 0 Choice 1200 0 $100 drug deductible
0 Choice 600 0 Choice 1300 (optional for all copay plans) 0 With Orthodontics
0 Cboice 700 0 Choice 1400 0 Without Orthodontics
(optional per group)
Step 3: Initial the rates for plan chosen
Step 4: Initial each page of your chosen Schedule of Benefits
Step 5: Fax this form and all initialed pages to (512) 481-8481.
Questions? Call us at 1-800-456-5974.
A The Texas Association of Counties would like to thank you for your membership in the only all county-owned and
,., county-directed Health and Employee Benefits Pool in Texas.
';'89
II Choice.
Texas Association of Counties
Hctlth &. Employee Benefits Pool
CountvChoice Alternate Plan Request Form
, you would like rates for alternate plan designs, please complete this form and return it to
AC as soon as possible.
:ep 1: Please provide us with the following information (please print):
ate:
County/Entity:
roup #:
Anniversary date:
lone:
Email:
lX:
E-mail recipient:
)fm completed by:
Print name and title
ep 2: Using the information provided with this form, please indicate which medical, prescription and! or
ntal plan combination you would like to have rated. We will be happy to quote up to 3 plans. (Any
nefit enhancement i.e., lower office visit copay or deductible is subject to underwriting approval and
ditional cost.)
Medical Plan
Dental Plan (indicate with
or without orthodontics)
Prescription Druf; Plan
lection I:
lection 2:
lection 3:
ep 3: Fax this form to (512) 481-8481.
uestions? CaU us at at 1-800-456-5974.
Ie Texas Association of Counties would like to thank you for your interest in the only aU county-owned and
unty-directed Health and Employee Benefits Pool in Texas.
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Choice.
Texas Association of Counties
Health & Employee Benefits Pool
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Voluntarv Life Benefits Summary
Voluntary Term Life, Voluntary Accident and Dependents' Group Life are now available for CountyChoice
members to offer employees in addition to basic life and medical coverage. Employees may choose to purchase
these options, payable through payroll deduction. The Group Life and Health division of Fort Dearborn Life
Insurance Company is underwriting this program.
Voluntary Life - For groups with basic group term life currently in force, employees may opt for 100%
OR 200% of annual salary (Maximum of $200,000). The guarantee issue maximum will be based on the
size of your group, and requires 25% participation from eligible employees. If the 25% is not met, then
employees would be required to provide Evidence of Insurability.
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~ Extended Insurance Benefit - employees under age 60 who become totally disabled for 6 months or
more will have term life continued without payment of premiums;
~ Accelerated Benefit - employees with a Terminal Condition may have the option of accelerating
their term life benefits up to 50%
~ Portability - terminated employees have the right to continue their Voluntary Life without EOI
~ Conversion - terminated employees and retirees have the right to convert their Voluntary and
Basic Life coverage to an individual plan without EO!
V oluntarv Group Accident - Minimum enrollment required - 10 employees, if Basic or Voluntary Life is
purchased thru FDL and Voluntary Life minimum enrollment is met.
~ 24 hour, worldwide coverage against accidents
~ Employee Coverage - employees may choose additional amounts of coverage from $10,000 to
$300,000
~ Family Plan -- employees may cover spouses for 50% or 100% of the employee's benefit amount and
10% for each child
~ Seatbelt Benefit - special benefit if an insured dies from injuries sustained in a car accident, with
stipulations, their coverage will be increased by 10%
Dependents' Group Life - Minimum enrollment required - 50% of the voluntary life enrollees
~ Two plan options available. $10,000 or $5,000 for spouses, $5000 for children over 6 months of age
($500 for age 14 days to 6 months)
~ One plan chosen for the entire group
~ One rate per plan for all members
In order to offer this program to your employees scheduled mandatory enrollment meetings will be required.
This program cannot be offered in conjunction with any other plans with the same products_
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P.O.Box 2131 Austin, Texas 78768-2131 (512)-478-8753 (800)-456-5974 (512)-481-8481 Fax www.county.org
791
TEXAS ASSOCIATION OF COUNTIES
HEALTH AND EMPLOYEE BENEFITS POOL
2002 RERATE NOTICE
Group Number: 32810 Calhoun County
Medical:
Active Employees Regardless of Age
Employee Only:
Employee & Children:
Employee & Spouse:
Employee & Family:
Current
Rates
New Rates
Effective
10/1/02
$316.37
$851.97
$851.97
$851.97
$374.90 -
$1,009.58 'I
$1,009.58 /'''--
$1,009.58
* Retirees pay same as actives. regardless of age.
* For COBRA participants add 2%.
* Rates based upon current benefits and enrollment. A substantial change in
enrollment (10% over 30 days or 30% over 90 days) may result in a change in
rates.
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TEXAS ASSOCIATION OF COUNTIES
HEALTH AND EMPLOYEE BENEFITS POOL
e 2002 RERATE NOTICE
DENTAL
Group Number: 32810 Calhoun County
Choice I Choice II Choice 1/1 Choice IV
Deductible $50 $50 $75 $75
Preventive 100% 100% 80% 80%
Basic 80% 80% 80% 80%
Major 50% 50% 50% 0%
Annual Max $1,500 $1,250 $1,000 $750
Ortho Max (ortho $1 ,500 $1 ,000 $1 ,000 Not
optional) available'
RATES without Ortho
Choice I Choice II Choice 1/1 Choice IV
Employee Only 20.63 19.81 16.54 11.63
Employee & Spouse 41.26 39.62 33.08 23.26
e Employee & Child(ren) 45.39 43.58 36.39 25.59
Employee & Family 66.02 63.39 52.93 37.22
RATES with Ortho
Choice I Choice II Choice III Choice IV
Employee Only 20.63 19.81 16.54 N/A
Employee & Spouse 41.26 39.62 33.08 N/A
Employee & Child(ren) 56.64 51.08 43.89 N/A
Employee & Family 77.27 70.89 60.43 N/A
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· Employer pays 100% of employee only cost, or 100% employee participation
required.
· Orthodontic benefits for children up to age 19 and must be selected for the entire
group.
· Dental rates assume participation in medical coverage. If medical coverage is not
renewed, dental coverage may not be available, or may be subject to additional
costs.
· Pricing does not include annual open enrollment. Pool-wide open enrollment events
will be offered periodically.
. Deductible waived for preventive care.
793
gChOice.
Texas Association of Counties
Hdth & Employee &nenrs Pool
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EXECUTNE SUMMARY
The Texas Association of Counties Health and Employee Benefits Pool, called
CountyChoice, enables counties to pool together their purchasing power for
employee benefits. Our programs provide many options for counties such as medical and
dental coverage, accident and life insurance fot current as well as retired county
employees, officials and their dependents.
You ha.ve ownership
If you owned your own insurance company wouldn't you want a counry-owned and
oFerat~d organization that listens to the needs of its members? You are, in fact, a member
of ,iust that sort of organiution. Unlike an insurance company, the Pool exists only to
serve its members and protect your interests. CountyChoice offers its members:
. Sound county leadership. As a member-driven organization, county leaders
drive policy development, negotiations with providers and other program
enhancements.
. Many program options. The Pool works to provide all counties with a
variety of viable options for health care coverages to fit their needs and
budgets. The Pool also offers dental coverage, and supplemental accident and
life insurance.
. Value added services. At the request of our Board, CountyChoice has
implemented programs offered at no additional cost to members to help
control cosrs and increase qualiry of health care.
. Long-term stability of rates. In today's hard marker, having your own
insurance company to see you through the good times and bad is an advanrage
that few employers can realize. One of the clear benefits to pooling is the
ability to stabilize rates from year to year due to volume purchasing.
. A streamlined process. Members can eliminate the hassles of the annual
health care proposal process by utilizing the Texas Association of Counties
Interlocal Agreement.
. Proven track record of financial stability. The Texas Association of
Counties has a 25-year proven track record of effectively administering self-
insurance pools on behalf of counties. Every year, all self-insurance pools
undergo outside audits to ensure financial accountability.
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Health care isn't a one-time purchase. Most likely, you'll be providing health insurance
for your employees for years to come. That's why you want to make sure you choose a
health plan that can provide you with the stability and protection you need now and in
rhe future. The T AC Health and Employee Benefits Pool is the right choice for Texas
Counties. Just ask our members. With a retention rate of 97 percent since 1992, when
counties become part of the pool, rhey sray.
"Keeping Counties Healthy. Making Counties Stronger."
794
J
II Choice.
Texas Association of Counties
Hdm &. Employee Benefits Pool
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OUR RATING PHILOSOPHY
The Texas Association of Counties has decades of experience managing self-insured pools
for county government. Because we are county,owned and county-operated, we have a
different approach to rating than what you might find at your typical insurance company.
To protect the financial integr;ty of the pool and irs members, we must set rates that are
adequate to cover the actual COStS plus the required reserves. At TAC we consider several
factors when setting rates, including your group's size, demographics and past claims
history. Our rates reflect a combination of pure experience rating and pooling wirh the
other members of HEBP. This offers our members the protection they need when an
inevitable "bad year" hits. TAC uses a consistent roting approach that results in the best
and most stable rating over the long haul.
PROGRAMS AND SERVICES
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Extensive PPO Network of Quality Hospitals and Doctors
Your employees want to have their choice of providers. You have to w.tch the budget.
The Texas Association of Counties understands the imponance a high quality, cost
effective network is to our members. After an extensive bid process involving
demographic analysis, claims comparisons and sophisticated geo-access mapping of several
major and regional networks in Texas, Blue Cross Blue Shield of Texas' Blue Choice PPO
was chosen as the network for health and dental coverage for our counties. Their provider
network is the mosr extensive available, with numerous physicians, healrhcare providers
and hospitals across the state. In addition, their claims processing program is excellent and
provides quick turnaround time for our members.
Simplified Administration
We all know that nothing is more important than one's health, but for counties, the
business of administering their employees' health care benefirs can be a time-consuming,
frustrating process. Not any longer. Through our new on-line administrative system, you
have real-time access to membership and billing. There is no need to buy expensive
software or hardware. It is provided on a secure Internet connection that allows this
confidential information to be quickly exchanged in a protected environment provided by
our vendor, SHPS. Additionally, BlueChoice PPO providers file claims electronically, so
there is no need to fill out forms for reimbursement. This saves time and money and we
pass those savings on to you.
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"Keeping Counties Healthy. Making Counties Stronger."
'795
gChoice.
Texas Association of Counties
Health & Employee Benefits Pool
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Plans to Fit Your Needs
Counties have 14 medical plans and 8 prescriptions drug plans to choose from to fit your
unique needs. These plans have been designed to simplify administration and encourage
affective utilization of health benefits to further reduce costs. But you won't find yourself
limited. These plans include excellent benefits with a variety of cost-sharing options.
VALUE-ADDED SERVICES
Controlling Costs of Prescription Drugs
The Pool now utilizes a stand-alone prescription drug program to keep drug costS in
check. Through AdvancePCS, we are now able to offer mail order service to all groups,
regardless of size. This benefit can greatly reduce the out-of.pocket COSts for you and your
employees. It .lso gives us the flexibility to make available a prescription drug deductible.
Enhanced Basic Life and Voluntary Life Coverages
CountyChoice offers Basic Group Life, Short Term Disability (STD) and Long term
Disability (L TD), as well as Voluntary Life coverages from Fort Dearborn Life Insurance
Co. For any county that has basic life coverage in place for employees, we offer
Voluntary Term Life, Voluntary Accident and Dependents' Group Life coverage.
Employees may choose to purchase these options, payable through payroll deduction - at
no additional expense to the county. This program is not offered in conjunction witb any
plans witb tbe same products and minimum enroflment reqllirements musr be met.
Retiree Medical Program
Counties have been asking for better options for their retirees. At your request, the TAC
bo.rd and staff have responded to this need by offering CountyChoice Silver - an
afford.ble retiree medical program that supplements Medicare coverage. Counties have
the opportunity to make this retiree medical program .vailable to their retirees. Medicare
eligible retirees can be billed directly to their homes or the county can be billed for all
partiCipants.
At tbe Texas Association of Co,mties, we continually strive to find innovative strategies tbat
help cOllnties contain their bealtb care costs. In tbe past few years we bave introduced otber
CountyCboice programs, designed to be cost.effective tools for you and your employees to use in
the pursuit of good health.
Healthwise Handbook
The Healtbwisert} Handbook Self-Care Program is included in our health coverage .s a value-
added benefit at no additional cost. This program is designed to keep claims under control
by encouraging employees to use their benefits appropriately and by teaching employees
to be wise health care consumers. As a member of CountyChoice, each of your employees
"Keeping Counties Healthy. Making Counties Stronger."
1'96
gChoice.
Texas Association of Counties
Health & Employee Benefits Pool
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will receive a copy of the Healthwisell Handbook and self-care training that will help
them have more control of their own health.
Disease Management
The disease management program is a voluntary program that is designed to assist
members with severe asthma, congestive heart failure or diabetes. The program is
designed to facilitate collaboration with the T AC member's physician and help us help
ourselves. Your board of directors has elected to invest in our members by offering this
voluntary program to our groups at no additional charge.
EyeMasters Discount Card
This statewide chain offers discounts to our members for their eyewear needs. Members
can go to their doctor for an exam (the more cost-effective method), and then get
discounts for frames, lenses, sunglasses and contact lenses at EyeMasters. This added
benefit can also be shared with family members, wherher or not they are on the health plan.
Your family can get the same discounts and have the advantage of getting eye exams at a
reasonable price, too.
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GEThealthy
In addition to the Healthwise Handbook, we initiated an Internet program that offers
immediare access to 3 medical websites for employees to utilize for their health care
questions. GET healthy and Healthwise offer numerous resources to help your employees
improve the quality of the medical care they give themselves; help employees apply
appropriate self-care rechniques; determine when professional medical attention is
required; and improve communication between patient and physician.
HISTORY
In 1969, the Texas Association of Counties was formed to create a unified voice to
represent county interests in the legislative process and inform counties of issues that
affected them.
Services expanded in 1974 with TAe's creation of Workers' Compensation Self-Insurance
Pool. It not only provided an important service to Texas counties in a time of need, it
saved them money through increased purchasing power brought about by pooling county
reSOurces. This success opened the dear for other self-insurance coverage programs.
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Since the early 1980s,TAC has partnered with insurance companies to provide customized
employee health benefits through T AC's Insurance Trust Fund. It worked well to gain
market advantages rhrough combined purchasing power. All too often, however, our
health boards found they were unable to impact significant issues.
"Keeping Counties Healthy. Making Counties Stronger."
797
gChoice.
Texas Association of Counties
Health & Employee Benefits Pool
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In the spring of 2001 we went out to bid in preparation for the creation of the new self-
funded pool, the Health and Employee Benefits Pool. We did an extensive search for the
most effective, cost-efficient providers that were available starewide. And we made some
changes. The biggest change is that the pool will now take some risk as a partially self-
insured plan. We did this to gain the control and flexibility our members wanted. As a
fully insured group, the pool was subject to some state regulations that were detrimental
to the pool's financial health.
In addition to creating the new self-funded pool, we have established several programs
that will have a positive impact on all of our CountyCllOice members.
. OASys - On-line Administion System
. AdvancePCS Prescription Drug Program
. V olunrary Life Products
. CounryChoice Silver Retiree Medical Program
. Disease Management Program
. Healthwise Handbook - Selfcare Program
. EyeMasters Discount Card
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The CountyChoice program has been developed exciusively for the counties of the
State of Texas. There is no other like it.
"Keeping Counties Healthy. Making Counties Stronger."
798
PROFESSIONAL LIABILITY INSURANCE FOR COUNTY OFFICIALS AND
EMERGENCY MEDICAL SERVICES
Commissioner Galvan reported that Commissioner Salajka had
received information that $200 per commissioner is paid by
Cahoun County Drainage District #11 for professional
liability insurance. Commissioner Salajka requested this
agenda item be passed to August 22, 2002.
CALHOUN COUNTY LIBRARY - ALCOA FOUNDATION GRANT,
APPLICATION
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A Motion was made by Commissioner Finster and seconded by
Commissioner Floyd to, authorize the Calhoun Countr
Librarian to apply for a grant from Alcoa Foundatlon with
no matching funds from the County. Commissioners Galvan,
Floyd, Finster and Judge Marshall all voted in favor.
Calhoun County Public Library System
(361) 552-7323
200 W. Mahan
Port Lavaca, Texas 77979
To: Commissioners' Court
From: Noemi Cruz
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Date: August 2, 2002
RE: Alcoa Foundation grant
The Calhoun County Library would like to apply for a grant from the Alcoa
Foundation. Laurel Cahill from Alcoa informed me that there were grant
funds available for the visually impaired. We agreed that the library could
use this grant to purchase audio books. This grant will also benefit students
with learning disabilities, such as dyslexia.
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The grant n:Unimum is $5,000. I am planning on asking for $7,500. This
grant requires no matching funds from the COooty. I look forward to your
support of this much-needed grant.
CALHOUN COUNTY LIBRARY - DONATIONS
A Mo~io~ was m~de by Commissioner Floyd and seconded by
C?mmlSS10ner Flnster to accept the donations of books,
vldeos, etc..to,the Calhoun County Library as listed
below. Commlssloners Galvan, Floyd, Finster and Judge
Marshall all voted in favor.
799
Calhoun County Public Library ~ystelll
(361) 552-7323
200 W. Mahan
Pan Lavaca. Texa. 77979
The followiltg malerials have heen donated to the Ca,/houn County Public Lihl'ary
System during the months of J\1I) and July 2002. '
Books
4 books
L04G books
35 books
231 books
75 oo"ks
26 books
3' book,
2 books
2 books
~ t?ooks
lS books
1 boo};
lb<.><*
I book
4 l>oo!r5
j 65 books
') book.
10 be.oks
, book
4 bO(Jks
Doncr
DaLissa flisowski
LToknown
Manha Hahn
1\'lasQni~ Lodge
Bonnie Smithley
Cindy Lin
Sandra Barton
Mrs, Hargrove
Dalia MCfldoza,
MaryLou Valent;ne
G<orge Dawdy
South Tex", LibrllI}' System
Eloi.e Bums
Jot'llny Soto .
Vktoria Te'..ta3 Zoo
WHo Hahn '
Theresa Dent
Connie BI'llllch
Texa.,> EdUcalion A~cncy
Tex". House ofR~presen:atives-
David T W eb~r
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Paoerbllel..s
584 ?2perback.<
\6 paperbad".s
9 paperback.
32 pnperbacks
24 papelbacks
72 paperbacks
51 p'pcroaclcs
14 paperbacks
3 paperoach
19 paperbacks
6 paperback.
28 paperbacks
3 paperbacks
8 paperbacks
. Vnknovm
MeItha Hahn
Masonic Lodge
Bonnie Smithley
Brenda 13esio
Diana Hahn
Sandra B~on
Moira Ts~hatschuja
Mrs.Hargrove '
Thl:1'<so Dent
Mr.. Roy ISchmidl,i
George Dawdy ,
Ma.ry Moses
W.H.Hahn
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Video,
4 vidros
Unknown
Audios
4 audio books
J oudio book
2 audio books
Da"" Perez
Sandra Barton
Unknown
Ma2'azines
149 magazines
15 magazines
16 mSlgSl7ines
52 magazines
37 magazines
J 9 magazines
.
Unknown
Martha Hahn
W.H. Hahn
Atanislado Ochoa:
Theresa Dent
Mrs. Wiseman
Other
1 framed picture
$250
$50
leD
Chester Smith
Dow Chemical
Firestone
Unknown
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800
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CALHOUN COUNTY AIRPORT - NEW DTN SYSTEM CONTRACT
Charlene Rawlings, Airport Manager, and Vaughn Brown spoke
in favor of the new system.
A Motion was made by Commisssioner Finster and seconded by
Commissioner Floyd to enter into a contract for a new DTN
system for the Calhoun County Airport and authorize
Charlene Rawlings to sign on behalf of the County for a
total of $140 a month and $69 shipping costs. (Ms.
Rawlings will get written evidence of the $21 a month to
Dell Computer Co.) Commissioners Galvan, Floyd, Finster
and Judge Marshall all voted in favor.
rhursdlY. AL;gUil i5. 2002 2:~5 0.,,-,
To: ChirItnC Rfl"n~l!i
FrO(r.: J.mtS Miler, 51 Z-3"~09c I
Plge: 7. of:2
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1.I....,ldo'\Iol(Jn..
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sunOT ,0.1, RECl.iRRI:-<G RILLING fEES,
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OTHER FEllS (lL. ME. TN 1.1.., roo will apply) - - ,
SHIPPING AND HANDL(NG , ' - " '
TOTAL .. - - -- , - -
INITlN.. PAYMENT (Mak. theck. p"y.bl. to DTN and l"loh to conlrlCl)
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If '1nt C{'III)piC':C!'i !ablkd \Il"!t.h 1.111' pr'Vlr.t1. rl"flJl'I"I t}1c ~qulpll\l'J)l Ultr:t't.lpllhlo: rOm"~ll)n 'n
~h!' pr"P'" i':a.cta~jn" \l!1thln J(J d"y~ ~11(1 nTN W'IlIl'!fu:'ld 100,1'l', uf )1:11)1" :1'~IC,~~ pad In
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a,qree to tIe n thLtecl)tnaln
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801
APPLICATION SPONSORSHIP UNDER 2003-2004 TEXAS COMMUNITY
DEVELOPMENT PROGRAM
Commissioner Finster infomred the Court Rhonda Stastny,
Director of Local Government Services of the Golden
Crescent Regional Planning Commission, held a public
hearing regarding the application for the Port O'Connor
Municipal District and she recommended Calhoun County
Commissioners' Court sponsor MUD for the grant
application.
A Motion was made by Commissioner Finster and seconded by
Commissioner Gavlan to sponsor Port O'Connor Municipal
District for the grant application for the 2003-2004 Texas
Communit~ Development Program. Commissioners Galvan,
Floyd, Flnster and Judge Marshall all voted in favor.
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CODE ENFORCEMENT OFFICER POSITON - FILL VACANCY OF THE
OFFICE
This agenda item was passed to August 22, 2002.
COUNTY EMPLOYEES' POSITION DESCRIPTION AND SALARY STUDY -
SELECT MARKET EMPLOYERS FOR COMPARISON TO CALHOUN COUNTY
A Motion was made by Commissioner Floyd and seconded by
Commissioner Finster to accept for the purpose of the
County employees' position description and salar~ study
the following twelve market employers for comparlson as
per Ray Associates, Inc.'s recommendation:
Aransas County
Harrison County
Victoria County
Refugio County
Rexco, Inc.
Calhoun Co. Ind. School
District
Comrnissioners Galvan, Floyd, Finster and Judge Marshall
all voted in favor.
Jackson County
Wharton County
Orange County
Matagorda County
City of Port Lavaca
Formosa Plastics
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SIKES AND BOYD ROADS IN PRECINCT 4 - TEMPORARY CLOSURE FOR
RAILROAD CROSSING CONSTRUCTION
A Motion was made by Commissioner Finster and seconded by
Commissioner Galvan to authorize Burlin~ton Northern and
Santa Fe Railway to tem~orarily close Slkes and Boyd Roads
in Precinct 4. during rallroad crossing construction.
Commissioners Galvan, Floyd, Finster and Judge Marshall
all voted in favor.
JP peT. #1 - MONTHLY REPORT
JP Pet. #1 presented his monthly report for July, 2002 and
after reading and verifying same, a Motion was made by
Commissioner Finster and seconded by Commissioner Floyd
that said report be accepted as presented. Commissioners
Galvan, Floyd, Finster and Judge Marshall all voted in
favor. JP Menchaca said his new secretary, Tanya Guzman,
provided reports showing a fee collection increase.
BUDGET ADJUSTMENTS - VARIOUS DEPARTMENTS - DISTRICT
ATTORNEY - COMMISSIONER PCT #1 - COMMISSIONER PCT #2 (4) -
R&B PCT 2 - R&B PCT 4 - HIGHWAY PATROL - ADULT PROBATION
- JAIL - SHERIFF 2 - GENERAL FUND TRANSFERS HEALTH
DEPARTMENT - NEW JAIL BUILDING CAPITAL PROJECT
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A Motion was made by Commissioner Finster and seconded by
Commissioner Galvan that the following Budget Adjustments
be approved as presented. Commissioners Galvan, Floyd,
Finster and Judge Marshall all voted in favor.
802
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BUDGET AMENDMENT REQUEST
AC
o A
COMMISSIONERS COURT
1000-230-64520 PATHOLOGIST FEES
INDIGENT HEAL THCARE
1000-360-60640 CARE OF INOIGENTS
CONSTABLE PRECINCT #1
1000-580-53995 UNIFORMS
1000-580-60332 AUTO ALLOWANCES
CONSTABLE PRECINCT #3
1000-600-53995 UNIFORMS
1000-600-60332 AUTO ALLOWANCES
CRIME VICTIMS ASSISTANCE
1000-780-64850 PRINTING SERVICES
1000-780-53992 SUPPLIES-MISCELLANEOUS
Total for GENERAL FUND
o OM IORS
PENT
5,000 LINE ITEM TRANSFER
(5,000) LINE ITEM TRANSFER
58 LINE ITEM TRANSFER
(58)
212 LINE ITEM TRANSFER
(212)
53 LINE ITEM TRANSFER
(53)
, "
APPROVED
AUG - 8 2002
\
803
II BUDGET AMENDMENT REQUEST II
~
To: Calhoun County Commissioners' Court
From: [)~~J- OO~
(Department making this request)
e
Date:
1-J.~-Ol-
I request an amendment to the 1 e0(\,d-. budget for the
year)
following line items in my department:
GL Account #
Account Name
Amendment
Amount
Reason
-------------------
1 o~ U/'1"10
(\() I -LjJq;}-I D
Po~
vfV\VJ~. ~
Old--
13cl/
~fJ.~'~~
~~
(~.~-fl..- (/liaJ)
t\PPROVED
e
."" _ n """n
"
Net change in total budget
for this department is:
Other remarks/justification:
$
-~-
-------------
-----.--------
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
e
Date posted to General Ledger account(s):
804
e
e
e
3
II BUDGET AMENDKENT REQUEST II
To:
Calhoun county commissioners' Court
From:
{;~ {!~ fJd-, -#- I
(Department making this request)
Date:
tJ73/0cJ.-...,
I request an amendment to
following line items in my
the c1tJo~
(year)
department:
budget for the
GL Account #
Account Name
Amendment
Amount
Reason
------------------
.5<10 5-3 9'1<i3,
-5'ftJ .5 q d, / 0
1~
-
_LffJ'
1/ /
-
"'.Y.
570 - 53ya
~Ni~~9~
<Sf? /
,
APPROV
Ci9Sl~ -,,~
~.d02
R-\\vJ.-f-' ~
.5Yo- tQ'O'I?5b
1 0
(y<Jo)
5~o~ iS3t:)IO
Net change 1n total budget
[or this department is:
s
()
-------------
-------------
Other remarks/Justificatlon:
[ understand that my budget cannot be amended as requested until
Commissloners' Court approval is obtained.
7~~L'~
Signature of official/department head:
Date of Commissioners' Court approval:
D.aJ:..e po..&l:.e.d to Gene..r:al Ledger account (s) :
805
!IBUDGET AMENDMENT REQUESTII
cp
e
To:
Calhoun County Commissioners' Court
CnJ\wun CDun~ffi. Pet 4t~
(Department mak g this request)
.1\Mj\D;).
From:
Date:
I request an amendment to the ~n()1 budget for the
year '
following line items in my department:
-------------
------------------ ------------- -------------------
Amendment
Account Name Amount Reason
GL Account #
550- 5, =3..f)JO
#550 -(o(Q!<19l
..Rood 4 B\~
TeJephor1e:.,
(115oo.w>
<1) 11500. DD
AUG - 8 2002
Net change in total budget
for this department is:
$ =====-Q,=====
Other remarks/justification:
I understand that my budget cannot be amended as requested
Commissioners' Court approval is obtained.
Signature of official/department head: ~,~fl ~~
Date of Commissioners' Court approval:
until
e
Date posted to General Ledger account(s):
806
II BUDGET AMENDMENT REQUEST II
5
e
To: Calhoun County Commissioners' Court
From: ~ C.Oun.~~ COrnm. PC) -If ~
(Department ma ing this request)
~ 00 I dOOQ
I request an amendment to the ~()()f6 budget for the
(year
following line items in my department:
Date:
GL Account #
-------------
------------------ ------------- -----------------
Amendment
Account Name Amount Reason
5150-5311 LO
550 - (O/Pt{]/p
~i)a c! 16n rA~
1 n -C))lln,~ Tr-~-l
<600'00)
.sOb.cD
APPR
u
e
Net change in total budget
tor this department is:
other remarks/justification:
$
-G-
-------------
-------------
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head: fjl~ \~Jk~
Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
e
807
II BUDGET AMENDMENT REQUEST II
G
e
To: Calhoun County Commissioners' Court
From: r1l1\'\JJDn tnmm\SSWV1er-.Pct*~
(Department making this request)
Date: (\O~ 3\ \ aoo::{
I request an amendment to the
QOD':t
(year)
department:
budget for the
following line items in my
GL Acoount #
-------------
Account Name
Amendment
Amount
Reason
5F5D-,F}3510
550 - 539-lD
-~~-~--~~-\~ <jCC;O-.-CO J
f\),~\ '\ 000.00
-------------------
AUG - 8 2002
Net change in total budget
tor this department is:
Other remarks/justification:
$
-&-
-------------
-------------
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained. ~
Signature of official/department head: ~~ i ,;
Date of Commissioners' Court approval:
e
Date posted to General Ledger account(s):
808
II BUDGET AMENDMENT REQUEST II
1
To:
Calhoun County Commissioners'
ililllnUVl (]mmlcS1D17or
(Depar ment making this
Court
f1N It;J
From:
e
request)
Date:
r request an amendment to the QOO~
(year)
following line items in my department:
budget for the
GL Aooount #
------......-----
------------------ ------------- -----------------
Amendment
Aocount Name Amount Reason
500- 53~SI D PmCl ~ e:rl~
550 -Lo3Q;;o j'R\'6tt\\fly\~U5
.(500. GO)
600.00
VED
f.,\lG - 8
e
Net change in total budget
tor this department is:
Other remarks/justification:
$
-&-
-------------
-------------
r understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained. _ "vn
Signature of official/department head: ~\l~~
Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
e
809
'(;
BUDGET AMENDMENT REQUEST
e
P RA
SOCIAL SECURITY
RETIREMENT
WORKERS COMPENSATION
FEDERAUSTATE UNEMPLOYMENT
ROAD/BRIDGE SUPPLIES
810
APPROVED
AUG - 8 2002
e
e
e
e
e
g
BUDGET AMENDMENT REQUEST
N M I I
RA
SOCIAL SECURITY
RETIREMENT
WORKMENS COMPENSATION
FEDERAL/STATE UNEMPLOYMENT
ROAD & BRIDGE SUPPLIES
Total for GENERAL FUND
AMENDMENT
AMOUNT
1, 00
77
92
122
5
(1,296)
E
APPROVED
AUG ~ 8 2002
B11
BUDGET AMENDMENT REQUEST
~~
::.:4t
812
AMOUNT
1,70
(1,205)
(495)
APPROVED
AUG - 8 2002
10
e
e
e
e
e
e
I I
BUDGET AMENDMENT REQUEST
U MM S R
PR B TIO
GENERAL OFFICE SUPPLIES
Total for GENERAL FUND
~_.",'" ---
~B"tillG'ET
o
APPROVED
AUG - 8 2002
813
BUDGET AMENDMENT REQUEST
(~
1000-180-51620
1000-180-51501
1000-180-51899
1000-180-63920
1000-180-64910
1000-180-64880
1000-760-51610
1000-760-51620
1000-760-53540
1000-760-53020
1000-760-66316
1000-760-53430
ADDITIONAL PAY-REGULAR RATE
JAILERS
WORKERS COMP ADJUSTMENTS
MISCELLANEOUS
PRISONER MEDICAL SERVICES
PRISONER LODGING OUT OF COUNTY
SHERIFF
OVERTIME
ADDJTlONAL PAY-REGULAR RATE
GAS/OILJDIESEL
GENERAL OFFICE SUPPLIES
TRAINING TRAVEL OUT OF COUNTY
LAW ENFORCEMENT SUPPLIES
Total for GENERAL FUND
1,121 REQUIRED BY PAYROLL
(168)
168
65 LINE ITEM TRANSFER
4,761
(4,826)
(4,380) REQUIRED BY PAYROLL
3,259
(1,224)
874 LINE ITEM TRANSFER
20
330
o
,~ ;, f;Mi'- .lirx:::~~
o
814
APPROVED
I AUH 2002 l
e
e
e
/3
BUDGET AMENDMENT REQUEST
o
APPROVED
AUG - 8 2002
e
e
815
: 11
--JJ
To: calhoun County Commissioners' Court
From: ~e(lP-fs Dr>rtIilrYJer11-
(Department making this request)
Date:
'1:- 31- O~
I request an amendment to the ~~
year
following line items in my department:
budget for the
GL lIooounl: #
1\mendment
lImounl:
1\ooount Neme
'1(PO-53zJo
~ /00 -IoZttJ.D
- - - - - -.. - - - - - - - - - - - - -.~ - - - -;;- - - --
~Pc.h - PAeT-~L(PP!-=-135~ r7:J
Em5 ,mFr!. Ser\lre..:t...l :/i (u r;D
Net change in total budget
for this department iSl
other remarks/justification:
$ =======~Q==;-;,;;======
Reason
III
e
-In Q CH er- -tnt')
m cd \ eLl. 1 EJep.QJ8=<'::
AP
AUG - 8 2002
I understand that my budget cannot be amend'?o as requested until
Commissioners' Court approv"l is obtained. ~-~..,
Signature of official/department head: Cl}{JJ:;Bt-,,-o~ ~ )
Date of Commissioners' couit approval: ~
Date posted to General Ledger account(s):
81,6
e
e
I~
BUDGET AMENDMENT REQUEST
N CO MM NERS' R
NO TR FER 00 , INDIG H
A
AN A R
CARE OF INDIGENTS
I I
MENDM
AMOUNT
11,114 U, H, ILLA HI &
(11,114) TO REIMB. KENNETH FINSTER FOR LUNCH STUDY MEETING
o
~f,:.f
APPROVED
AUG - 8 2002
e
e
817
110
BUDGET AMENDMENT REQUEST
APPROVED
AUG - 8 2002
e
e
81.8
e
C1l
~
~
Effective
Date
Fund Title
8/812002 GENERAL FUND
.1
':)4:20 PM
GENERAL FUND
.ALHOUN COUNTY, TEXAS
Unposted Budge lransactions - REVENUE ADNST:MENTS FOR 8/8/02
BUD231 - BUDGET ADJUSTMENTS FOR 8/8102
,;:zo ~6
(~~DH + I Z" f-'OUYlS)
Transaction Description
GLTitle
Increase
DeptTitle
Decrease
POSTAGE REIMB, BY DA
HOT CHECK RESTITUTION
REVENUE
MISCElLANEOUS REVENUE
92.00
92,00
0,00
APPROVED
92.00
0.00
AUG - (I 2002
Pao,., I
CALHOUN COUNTY, TEXAS'
Unposted Budget Transactions - EXPEND. ADJUSTMENTS FO
BUD231 . BUDGET ADJUSTMENTS FOR 8/8/02
"!J
N
0 Fund Effective
Code Date Fund Title Transaction Description Dept Title
1000 8/8/2002 GENERAL FUND REQUIRED BY PAYROLL JAIL OPERATIONS
1000 8/8/2002 GENERAL FUND REQUIRED BY PAYROLL JAIL OPERATIONS
1000 81812002 GENERAL FUND REQUIRED BY PAYROLL JAIL OPERATIONS
1000 81812002 GENERAL FUND LINE ITEM TRANSfER JAIL OPERATIONS
1000 8/812002 GENERAL FUND LINE ITEM TRANSfER JAIL OPERATIONS
1000 818/2002 GENERAL FUND LINE ITEM TRANSfER JAIL OPERATIONS
1000 8/812002 GENERAL FUND RlR PA11IOLOGISTfEES COMMISSIONERS COURT
1000 81812002 GENERAL FUND RlR PA11IOLOGIST FEES INDIGENT HEAL 111 CARE
1000 81812002 GENERAL FUND TO PAY BURNS. FLETCHER. INDIGENT HEAL TIl CARE
GILL ARCHITECTS & REIMB.
MTG EXPENSE
1000 8/B/2oo2 GENERAL FUND POSTAGE REIMB. BY DA DISTRICT ATIORNEY
HOT CHECK RESTITUTION
1000 81812002 GENERAL FUND LINE ITEM TRANSfER ROAD AND
BRIDGE-PRECINCT #1
1000 81812002 GENERAL FUND LINE ITEM TRANSfER ROAD AND
BRIDGE-PRECINCT #1
1000 8/812002 GENERAL FUND LINE ITEM TRANSfER ROAD AND
BRIDGE-PRECINCT #1
1000 8/812002 GENERAL FUND LINE ITEM TRANSfER ROAD AND
BRIDGE-PRECINCT #1
1000 81812002 GENERAL FUND LINE ITEM TRANSfER ROAD AND
BRIDGE-PRECINCT #1
1000 81812002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND
BRIDGE-PRECINCT #2
1000 818/2002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND
BRIDGE-PRECINCT #2
1000 8/812002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND
BRIDGE-PRECINCT #2
1000 8/812002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND
BRIDGE-PRECINCT #2
1000 818/2002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND
BRIDGE-PRECINCT #2
1000 81812002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND
BRIDGE-PRECINCT #2
1000 81812002 GENERAL FUND LINE ITEM TRANSfER ROAD AND
BRIDGE-PRECINCT #2
Date: &!11fn. 07:33:23 PM e e
R 8/8 pz APPROVED
GLTi e AUG - 8 2000ease
JAILE S
ADD 10NAL 1.121.00
PAY-
Decrease
168.00
WORKERS COMP 168,00
ADJUSTMENTS
MJSCELLANEOUS 65.00
PRISONER LODGING-OUT 4.826.00
OF COUNTY
PRISONER MEDICAL 4.761.00
SERVICES
PA11IOLOGISTfEES 5,000,00
CARE OF INDIGENTS 5,000.00
CARE OF INDIGENTS 11.114.00
POSTAGE 92.00
MACHINERY 111.00
PARTS/SVPPLIES
ROAD & BRIDGE SUPPLIES 598,00
ROAD & BRIDGE SUPPLIES 100.00
SUPPLIES.MISCELLANEOUS 487.00
CLEANING-INDIANOLA 100.00
PARKS
TEMPORARY 3,000,00
SOCIAL SECURITY 230.00
RETIREMENT 275.00
WORKMENS 365,00
COMPENSATION
fEDERAUSTATE 14.00
UNEMPLOYMENT
ROAD & BRIDGE SUPPLIES 3.884,00
ROAD & BRIDGE SUPPLIES 500,00
el
e .OUN COUNTY, TEXAS ~
PHt iV......~-
Unposted Budget Transactions. EXPEND. ADJUSTMENTS FOR 8/8/02 ' .~ \ t:: U
BUD231 - BUDGET ADIUSTMENTS FOR 8/8/02 AUG
-8 2002
Fund Effective
Code Date Fund Title Transaction Description Dept Title GLTitle
1000 8/8/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 0,00
BRIDGE-PRECINCT #2
1000 8/8/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 1,000.00
BRIDGE-PRECINCT #2
1000 8/8/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND ROAD & BRIDGE SUPPLIES 1,500.00
BRIDGE-PRECINCT #2
1000 8/8/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND GASOLINEJOIlJDIESEUGR.,. 1,000,00
BRIDGE-PRECINCT #2
1000 8/8/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND MISCELLANEOUS 500,00
BRIDGE-PRECINCT #2
1000 8/8/2002 GENERAL FUND LINE ITEM TRANSFER ROAD AND TELEPHONE SERVICES 1,500.00
BRIDGE-PRECINCT #2
1000 8/812002 GENERAL FUND LINE ITEM TRANSFER ROAD AND TRAVEL IN COUNTY 500.00
BRIDGE-PRECINCT #2
1000 8/8/2002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND TEMPORARY 1,000,00
BRIDGE-PRECINCT #4
1000 8/812002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND SOCIAL SECURITY 71.00
BRIDGE-PRECINCT #4
1000 8/812002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND RETIREMENT 92,00
BRIDGE-PRECINCT #4
1000 811!/2002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND WORKMENS 122,00
BRIDGE-PRECINCT #4 COMPENSATION
1000 8/8/2002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND FEDERAUSTATE 5,00
BRIDGE.PRECINCT #4 UNEMPWYMENT
1000 8/8/2002 GENERAL FUND REQUIRED BY PAYROLL ROAD AND ROAD & BRIDGE SUPPLIES 1.296,00
BRIDGE.PRECINCT #4
1000 8/8/2002 GENERAL FUND LINE ITEM TRANSFER CONSTABLE.PRECINCT #1 UNIFORMS 58.00
1000 8/812002 GENERAL FUND LINE ITEM TRANSFER CONSTABLE. PRECINCT #1 AUTO ALWWANCES 58,00
1000 8/8/2002 GENERAL FUND LINE ITEM TRANSFER CONSTABLE-PRECINCT #3 UNIFORMS 212.00
1000 8/8/2002 GENERAL FUND LINE ITEM TRANSFER CONSTABLE-PRECINCT #3 AUTOALWWANCES 212.00
1000 8/8/2002 GENERAL FUND TO PURCHASE RADAR HIGHWAY PATROL CLERK 1,205.00
1000 8/812002 GENERAL FUND TO PURCHASE RADAR HIGHWAY PATROL GROUP INSURANCE 495.00
1000 8/812002 GENERAL FUND TO PURCHASE RADAR HIGHWAY PATROL EQUIPMENT 1,700.00
1000 8/8/2002 GENERAL FUND PO#I9367 OFFICE SYSTEMS ADULT PROBATION GENERAL OFFICE SUPPLIES 147.00
CENTER SERVICE CALL
1000 8/8/2002 GENERAL FUND PO#I9367 OFFICE SYSTEMS ADULT PROBATION MISCELLANEOUS 147,00
CENTER SERVICE CALL
1000 8/8/2002 GENERAL FUND REQUIRED BY PAYROLL SHERIFF OVERTIME 4,380,00
ell 1000 8/8/2002 GENERAL FUND REQUIRED BY PAYROLL SHERIFF ADDmONAL 3.259,00
N PAY-REGULAR RATE
~ 1000 8/8/2002 GENERAL FUND LINE ITEM TRANSFER SHERIFF GENERAL OFFICE SUPPLIES 874,00
1000 8/8/2002 GENERAL FUND FOR POWER SHREDDER SHERIFF PHOTO COPIES/SUPPLIES 1,800,00
e
e
e
- l:l
ID.jJ cO Ul
CALHOUN COUNTY, TEXAS l-l ..-1 ><l:l Q)
Ullpost.cd Bll<i&et1'raDsactiQIIS _ EXPEND,ADIUS"IMENTS fQR &t8/02 ><0 Ul .jJ0 tJ'I
BUD!3l -BUDGET ADJUSTMENTS roR &fM)2 ...-IP<Q)Q).jJ 1::-.-1 '0
::l 0>1:: ::l.jJ ::l
""'" Effective t-:lQ)l::cOQ) 00 l-ll-)
c_ o.. """""0 ~liooD=riI>li"" o..lltTItle GLTItIc .-. 1>==. ..c:cOQ)tJ'I U::;: 0
-- l:l.jJ k...-l cO \l..nl
1000 ..,,"" GmffiRAL FUND FOR MEDICAL EXPENSES SHERm' MACHINE.ltY 1,357.00 0 ::l Q)cO I::
PARTS/SUPPLIES o Ul..c: Q) ..c: ><'0 cO
1001I ""'002 GmffiRAL FUND LINE ITEM TRANSFER SHERil'F LAW ENFORCEMENT 330,00 'O.jJ I:: 0 0 .jJ -.0 Q)
SUPl'UES Q) ..-I-.-Il:l Q) >k
1001I """" GmffiRAL FUND LINE ITEM TRANSFER. SHERm' GASOLlNi'JOllJOlESEUGR.. 1.224.00 k Ul ..c:cO ><~'O OQ)
1000 ..ru"" GmffiRAL FUND FOR MEDICAL EXPENSES SHERIFF EMERGENCY MEDJCAl 1.357.00 ::l Q) Ul;;: l-l ..0 Q) l-l.jJ
SERVICES o tJ'Io.-l ::l Ul'O p,Ul
1000 ""'002 GENERALFUNIl LINE ITEM TRANSFER SHERIFF T1l.AINll'lGTRAVEL our OF 20.00 o cO..c: ><Ul '0 I:: P,l:l
COum"< o ~ .jJ I:: Q) tJ'IO cO..-I
1000 81.:r...ooZ GmffiRAL FUND FOR POWER SHREDDER SHERIFF CAPITALOlrI1..AY 1,800,00 '0..-1-.-1 .jJ1::0 Tz<
1000 ""''''' GmffiRAL FUND LINE ITEM TRANSFER CRIME VICTIMS SUPPUES.MlSCE.U..ANEOUS 53.00 .jJ'OI::...-I l:l-.-I Q) Q)
ASSISTANCE I:: cO-.-I Ul Q) >< Ul ..0 -
11I00 """'" GENERAL FUND LINE ITEM tllA....SFER CRWE VICT'IMS PR.lI'fI1NGSERVJ{;ES 53.00 Q)O .0- Ul4-l '0
-'SSISTANCI! '0 0 :>,-.-1 >< Q)..-I '0 Ul><
,001I ""''''' G"",,^,- FUND TO I'AY BURNS, fl.El'CHER. nw<'"",, TRANS.TOCAP,PROJ..l'<"EW 11.114.00 ..-IO.jJUl.jJ k l-l I:: 100
GIlL ARCHrffiCrS &. REIMB. JAlLBUllDINO O....kl:ll:: p'Q)cO ..-1...-1
MTG EXPENSE O<J>cOO::l > cOTz<
cO p,P,0 Q) k .
Tool am.>RAL FUND >< UlU k'O Q) ...-I ::;:
41,509.00 41,417.00 0 - .
1000 1::...-1 k Q) Q)1::.jJ
cO Q) Q) k Q) ;;:cOUl I:: ~
'0 cO
5136 """" CAPITALPRQJ1!CJ'NEW TO PAY BURNS,FL.ETCHER. NO DEPARTMENT STUDY.JAlLFEASlBILln' 11,114.00 .jJ..c: ..c: I:: ..-1 > 01
JAILBUUDINO Oll ARcHm;crs" REIMB. 'OcO.jJUl.jJ III tJ'Io.-l .
MTG EXPENSE cO...-Il-l In
Q) 10 0-.-1 Nl:lTz< Ul cO 0
"" """" CAPffALPROJECTNEW TO PAY Bt}RNS,FLET'CllBR. NO DEPARTMENT TRANSFERS fROM 1l,1l4.00 .jJ..-I ..c: 10 l>l '-.-1 Cl> 0
J!ill.B\lU.DlNO Oll.LARClUTECTS& F.ElMR. 1lliNE1W.FUND cO >< Q) 0 Eo! 1''0 k
MTG EXPENSE .jJ O..c: tJ'Il-l 8 a>1llQ) .jJ cO ....
-- IllUl4-l
Tool CAPrTAlPROJECTNEW Ull-lE-ll:l4-l qoQ)1:: ..c:l-l ~
11,114.00 l1,1l4.OQ P, -.-I -k 0
"" JAlLBUll..DINO kP, ><Q) U a> -.-I .jJQ)l::
APPROVED l:l-.-I
Q) to . l:l 0 NkUl I:: 0 j:l
EJ l2: .jJ Q) Q)-.-I IllQ)Ul
11q>oRT"" 52.623.00 S2,.'l3UIO 0 Ul l:l 0'0 > <J>.jJ -.-I cO..-I '0 I'ol
H l:l..-I I:: '0 j:l tJ'I':ri g >UlQ) ~
1Il ..-1 cO;;: <( ~ ...-IUl.jJ
1Il Tz< tJ'I...-I 0 l:l 0 Ill-.-I 0 ~
~ I:: ::ll:l ..-1 '0 U Clg> 0
U k-.-I~ ..jJ ~ ...-II:: ":l
kO...-l ~
1Il Q).jJ Q)...-I..c: cO cO >< Q)U...-I
H I:: ...-I ><...-1 tJ'I .jJ ..0
j:l o ::l cO-.-I ::l o l-l l:l to
-.-I Ull-l ..00 1Il .jJQ)Q) 0 Eo!
~ m Q) 0 >< Ul Eo! l-l'O ..-1 '...-1 II:
_11I(1:107:33023"" Ul.jJ...-I 5
'...) m><I::l:l'O 8 Ul:;jcO Ull:l III
..-1 I:: cO..-I 0> IOUlIO
I'ol gNOP,1ll1:: ..-1 III -.-I Q)..c: U
l2: o U 10 0..-1 U cO Q) Ul g ~~ I'ol
I'ol 00. 0 l:l Q) ~ ...-Il-llll
t? UNOO:;j,Q UE-l;;: o cO III =:
U p,::;: Eo!
N
N
r1J
SPECIAL AUGUST TERM
HELD AUGUST 12, 2002
e
THE STATE OF TEXAS S
S
COUNTY OF CALHOUN S
BE IT REMEMBERED, that on this the 12th day of August,
A.D., 2002 there was begun and holden at the Courthouse in
the City of Port Lavaca, said County and State, at 9:00
A.M., a Special Term of the Commiss~oners' Court, within
said County and State, and there were present on this date
the follow~ngmembers of the Court, to-wit:
Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
H. Floyd
Kenneth W. Finster
Shirley Foester
County Judge
Commissioner,pct.l
Commissioner,Pct.2
Commissioner,Pct.3
Commissioner,pct.4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner
Finster led the Pledege of Allegiance.
e
SHERIFF'S DEPARTMENT - REQUEST FOR COMMUNICATIONS GRANT
Mark Daigle, Chief Deputy Sheriff, submitted a request to
apply for a communications grant. He explained the State
Domestic Preparedness Awareness Program which enables the
Sheriff's Department to apply for a grant for purchasing
new communications e9uipment. He cited a new hand held
walkie. He will adv~se the Court if this is a matching
funds grant. Charlie Todd at A&M University will be the
administrator of the grant. A point of contact in Calhoun
County is required; he suggested John Brown be named.
Only 2.5% of the total grant or $150,000 may be used for
adm~nistrative purposes.
A Motion was made by Commissioner Finster and seconded by
commissioner Balajka to appoint John Brown as point of
contact for the grant and to authorize the County Judge to
sign. Commissioners Galvan, Balajka, Floyd, Finster and
Judge Marshall all voted in favor.
VILLAS OF MARINA DEL RAY IN PORT O'CONNOR - APPROVE
.'-..~"f...-
PRELIMINARY PLAT
e
A Motion was made by Commissioner Finster and seconded by
Commissioner Balajka to approve the preliminary plat of
villas of Marina Del Ray Subdivision in Port O'Connor,
Precinct ~4. Commissioners Galvan, Balajka, Floyd,
Finster and Judge Marshall all voted in favor.
8Z3
PURCHASE OIL DISTRIBUTOR FROM VICTORIA COUNTY
Commissioner Finster informed the Court Commissioner Chris
Rivera of Victoria County offered to sell to Calhoun
County an oil distributor for $30,000. No bids are
necessary as this is a transfer as per Local Government
Code Section 262.024.
A Motion was made by Commissioner Finster and seconded by
Commissioner Balajka that Commissioner Finster be
authorized to purchase a truck mounted oil distributor
from Victoria County for $30,000. Commissioners Galvan,
Balajka, Floyd, Finster and Judge Marshall all voted in
favor.
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APPOINT ADVISORY COMMITTEE MEMBERS - GOLDEN CRESCENT
REGIONAL PLANNING COMMISSION
A Motion was made by Commissioner Finster and seconded by
Commissioner Galvan to re-appoint Rosalie Smith and Azile
Bonneau to the Regional Health and Human Services Advisory
Committee. Commissioners Galvan, Balajka, Floyd, Finster
and Judge MQrshall all voted in favor.
APPOINT ADVISORY COMMITTEE MEMBERS - GOLDEN CRESCENT
REGIONAL PLANNING COMMISSION
A Motion was made by Commissioner Finster and seconded by
Commissioner Galvan to re-appoint John Brown and Rachael
Morales to the Regional Emergency Communications Advisory
Committee. Commissioners Galvan, Balajka, Floyd, Finster
and Judge Marshall all voted in favor.
APPOINT ADVISORY COMMITTEE MEMBERS - GOLDEN CRESCENT
REGIONAL PLANNING COMMISSION
A Motion was made by Commissioner Floyd and seconded by
Commissioner Finster to re-appoint the following to the
Regional Public Protection Advisory Committee: Sam Hurta,
B. B. Browning, Tammy Hernandez and Cindy Rains.
Commissioners Galvan, Balajka, Floyd, Finster and Judge
Marshall all voted in favor.
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APPOINT ADVISORY COMMITTEE MEMBERS - GOLDEN CRESCENT
REGIONAL PLANNING COMMISSION
A Motion was made by Commissioner Finster and seconded by
Commissioner Galvan to re-appoint Patricia Kalisek and
Oscar Pena and appoint Matt Wickham to the Regional
Environmental Resources Advisory Committee. In
discussion, commissioner Balajka will solicit for a fourth
member. Commissioners Galvan, Balajka, Floyd, Finster and
Judge Marshall all voted in favor.
CONSIDER DECLARING THE CALHOUN COUNTY JAIL PROJECT AN
EMERGENCY TO DETERMINE THE METHOD OF FINANCING THE JAIL.
LOCATION OF THE JAIL. AND NUMBER OF JAIL BEDS
Mr. Jack Wu gave his ~ersonal opinion of the jail issue,
stating he has lived ~n Calhoun County for twenty-two
years .and shares the same feeling as other citizens here.
The jail has been closed and the Jail Commission was here
last week and gave a report. Mr. Wu stated the citizens
owe a "Thank you" to the Commissioners' Court and the Jail
Feasibility Study Committee. He cited the waste in having
to pay $4500 to $5000 daily to other counties for housing
prisoners and the need to determine the location and cost
a a jail. He stated the school district has ample funds,
mill~ons of which they are required to send to other
school districts every year. He recommended the Court
approach the School Board to build the jail and the County
rent the jail from them. This eliminates the need for a
bond election and would be a great savings and benefit the
County. He urged the Court to speak to the School Board.
Nell Lanfear and Connie Hunt agreed with Mr. Wu and asked
that a decision be made today.
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824
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Mark Daigle, Chief Deputy Sheriff, stated Calhoun County
is unlike most of the variables listed in the ,jail study.
This county has many construction workers at one time,
many temporary fish~ng industry persons, vacationers,
etc,~ other counties do not have these extra people.
Commissioner Finster questioned the Jail Feasibility
Report,concerning the $575,000 income revenue in the cost
analys~s based on the empty bed rental. TOm Innis, study
COmmLttee member, said there will probably not be a big
demand ~or jail beds intl,1e futu~e{ however, these can be
added, ~f needed, along w~th add~t~onal staff and
maintenance, etc. ' District Attorney Dan Heard stat,ed the
letter he had sent to the Court did not mean extra beds
were not needed~ He said the Jail Feasibility study
Committee recommended alternatives to incarceration. Some
prisoners have been released on the work release programs.
Mr. Daigle said the U.S. Marshalls are overcrowded and can
use the facilities. Commissioner Balajka stated the Court
cannot base their decisions on "maybe the beds will'be
used" ~ a guarantee i,s needed. COmmLssioner Finster
recalled the projections for the mall to~ay for itself
when purchased by the hospital and the fa~lure of same.
Commissioner Finster stated the courthouse should also be
considered.
e
Jan Regan, Connie Hunt, Norman Boyd and Charles Daigle
voiced their opinions.
Mr. Heard stated there is more crime here now~ murderers,
drug dealers, etc. Commissioner Galvan expressed concern
for the Mexican community. Judge Hernandez said the
Mexican people recognize the need for a judicial system.
Commissioner Bala~ka mentioned the two cells downstairs in
the Courthouse be~ng utilized. Sheriff Browning said this
is an-emergency~ the two cells downstairs, are not ._
sufficient but might be used if we keep the booking as is
currently done~ if the Jail Commission allows us to do as
we are now with a temporary facility that can be added
into a new jail later. He said he has many unserved
citations, due to lack of jail space. COmmLssioner Finster
said the Court has never put a limit on the number of
prisoners or housing costs.
Chief Jailer Tim Smith recommended a 146 bed jail as 96
beds do not meet the County's needs.
Mr. Wu stated action is needed now for a new jail.
Construction workers are needed for Formosa's $5.1 Billion
expansion. He hoped he could count on Calhoun County for
his business. He recommended the Court appoint a two
member committee for discussion with the School Board.
Commissioner Finster read from the letter from the Study
Committee regarding the number of beds and the number of
persons incarcerated. ,
Tom Innis recommended an architect be hired to build a
jail. Commissioner Floyd said th~ imp~rtant issue now is
to hire an architect and secure f~nanc~ng; the.
construction and number of.beds can be dealt w~th lat~r:
Because of the transportat~on problem and costs, the Ja~l
and courthouse need to be close to each other. The costs
of the jail cannot be known until we have an architect.
Commiss~oner Finster felt the courthouse could be
renovated into a nice building and agreed the jail should
be by the courthouse. The cost of all needs to be known.
Commissioner Floyd said the Co~rt ha~ ~ot placed
restrictions on funds for hous~ng cr~nals. ,The cos~ for
housing out of county is ,$45 plustransportat~on but ~t
costs $37 a day to house one here. He was bothered by the
fact that the jail passed inspection in Septe~er 2001 but
the jail was shut down in May 2002; thengett~ng
recommendation to use the two lower cells, etc. He felt
some slack was needed frdm the Jail Commission.
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825
A Motion was made by Commissioner Floyd and seconded by
Commissioner Finster that Commissioner Balajka and
Commissioner Floyd be authorized to develop requests for
proposals for approval for architectural services and
authorize the County Auditor to advertise for proposals.
for an architectural design for a new Calhoun County Ja~l
in line with the Jail Feasibility Study Committee's
recommendation.
In discussion, Evelyn Burleson expressed the need to
support the Sheriff and mentioned, alternative ways ?f
serving time. Norman Marshall asked if the Court w~ll
take action on contacting the scho?l. Judge ~arshall~ .
stated there is no action on that ~ssue. Sher~ff Brow~n~ng
said he was informed there are federal prisoners coming.
Commissioner Finster asked if correspondence from the
Federal Government could be obtained regarding this.
Commissioner Galvan called for the question.
Commissioners Galvan, Balajka, Floyd and Finster all voted
in favor. Judge Marshall abstained.
Judge Marshall said a statement will be sent to the Jail
Commission.
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THE COURT RECESSED AT 10:50 A.M.
SPECIAL AUGUST TERM
HELD AUGUST 12, 2002
THE STATE OF TEXAS S
S
COUNTY OF CALHOUN S
BE IT REMEMBERED, that on this the 12th day of August,
A.D.; 2002 there was begun and holden at the Courthouse in
the City of Port Lavaca, said Countr and State, at 2:15
P.M., a Special Term of the Commiss~oners' Court, within
-, said,Countr and State, and there were present"on this date'
the follow~ng members of the Court, to-wit:
e
(Absent)
Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
H. Floyd
Kenneth W. Finster
Shirley Foester
County Judge
Commissioner,pct.l
Commissioner,pct.2
Commissioner,pct.3
Commissioner,pct.4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner
Finster led the Plege of Allegiance.
The Court met for the purpose of a Budget Workshop for the
year 2003. Henry Barber with Emergency Medical Services,
Noemi Cruz, County Librarian, and Anita Fricke with the
County Clerk's Office discussed their proposed budgets.
Deputy County Clerk Shirley Foester was present at 2:15
P.M.
CONSIDER DECLARING THE CALHOUN COUNTY JAIL PROJECT AN
EMERGENCY TO DETERMINE THE METHOD OF FINANCING THE JAIL.
LOCATION OF THE JAIL. AND NUMBER OF JAIL BEDS
A Motion was made by Commissioner Finster and seconded by
Commissioner Galvan to authorize Commissioner Floyd and
Commissioner Balajka to enter into discussions with
Calhoun County Independent School District and to look at
alternate methods for financing the Calhoun County Jail
and Courthouse. Commissioners Galvan, Balajka, Floyd,
Finster and Judge Marshall all voted in favor.
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THE COURT RECESSED AT 2:30 P.M.
826
"
SPECIAL AUGUST TERM
HELD AUGUST 13, 2002
THE STATE OF TEXAS S
S
COUNTY OF CALHOUN S
BE IT REMEMBERED, that on this the 13th day of August,
A.D., 2002 there was begun and holden at the Courthouse in
the city of Port Lavaca, said Count~ and State, at 9:00
A.M., a Special Term of the Commiss~oners' Court, within
said Count~ and state, and there were present on this date
the follow~ng members of the Court, to-wit:
e
(Absent)
Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
H. Floyd
Kenneth W. Finster
Shirley Foester
County Judge
Commissioner,pct.l
Commissioner,Pct.2
Commissioner,pct.3
Commissioner,pct.4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner
Finster led the Plege of Allegiance.
The Court met for the purpose of a Budget Workshop for the
year 2003. Constable Pct.. #2 Kenneth Wenske, Sheriff B.
B. Browning, District Attorney Dan Heard, Patricia Kalisek
with the Recycle Center and Chief Juvenile Probate Officer
Cindy Rains discussed their proposed budgets.
The Court adjourned at 11:30 A.M.
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SPECIAL AUGUST TERM
HELD AUGUST 15, 2002
THE STATE OF TEXAS S
S
COUNTY OF CALHOUN S
BE IT REMEMBERED, that on this the 15th day of August,
A.D., 2002 there was begun and holden at the Courthouse in
the City of Port Lavaca, said Count~ and State, at 3:00,
P.M., ,a Special Term of the Conuniss~oners' Court, within
said Count~ and State, and there were present on this date
the follow~ng members of the Court, to-wit:
e
(ABSENT)
Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
R. Floyd
Kenneth W. Finster
Shirley Foester
County Judge
conunissioner,pct.l
Conunissioner,pct.2
Commissioner,pct.3
Commissioner,pct.4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner
Finster led the Pledge of Allegiance.
827
CONSIDER DECLARING THE CALHOUN COUNTY JAIL PROJECT AN
EMERGENCY TO DETERMINE THE METHOD OF FINANCING THE JAIL,
LOCATION OF THE JAIL, AND NUMBER OF BEDS
A Motion was made by Commissioner Finster and seconded by
Commissioner Galvan to radifr the action of the Court on
August 12, 2002 that Commiss~oners Michael Balajka and H.
Floyd be authorized to develop requests for proposals for
approval for architectural services and the Countr Auditor
be authorized to advertise for pro~osals for arch~tectural
desi~n for a new Calhoun County ja~l in line with the Jail
Feas~bility Committee's recommendation. Commissioners
Galvan, Balajka, Finster and Judge Marshall all voted in
favor.
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GENERAL DISCUSSION - JAIL ISSUE REPORT
Sheriff Browning gave a report of his meetin9 with the
Jail Commission in Austin. He was ~iven a l~st of the
problems with the County jail facil~ty which may be
resolved at a cost of approximately $600,000. The
Commission has completely closed the jail on the third
floor due to loss of the variances. The two small cells
on the bottom floor may be used. He asked the Court to
start a temporary facility to book prisoners ASAP.
Chief Deputy Sheriff Mark Daigle said the County's
res~onsiblity regarding acce~ting prisoners is any
ind~vidual above a Class C M~sdemeanor has to be taken.
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Calhoun County
Repair Fire Alarm Control Panel and associated detectors
Repair smoke and fume removal system
Repair the standpipe and hose system so that a wet NFP A Class III system is provided
Provide corridors in accordance with building and life safety codes (exiting, etc...)
REplace ffill.gRetio losks with appro'.'8B lock E;'Et8m
Pr4"j,.Je-'l l~""r~ ,,9"{ro1 rgQIl'l (RQt f1S0656ary, will explaiH)
. J?epb~~lrepair c@Atn~l FQR@1 (!SamB as ab0\'0)
Replacement of all fixtures with detention grade equipment
Removal of bunks and installation of adequate seating at each holding cell
Ensure that the proposed 3rd Floor facility meets the following codes
-Local Building
-Life Safety
-National Electrical Code
-Mechanical
-Plumbina
"
-Texas Accessibility Standards
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Independent testing of the facility for safety regarding mold issue, applicable for any and
all inmates and personnel
828
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SPECIAL AUGUST TERM
HELD AUGUST 19, 2002
THE STATE OF TEXAS S
S
COUNTY OF CALHOUN S
BE IT REMEMBERED, that on this the 19th day of August,
A.D., 2002 there was begun and holden at the Courthouse in
the City of Port Lavaca, said Countr and State, at 9:00
A.M., a Special Term of the Commissloners' Court, within
said Countr and State, and there were present on this date
the followlng members of the Court, to-wit:
e
(ABSENT)
Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
H. Floyd
Kenneth W. Finster
Shirley Foester
County Judge
Commissioner,pct.l
Commissioner,Pct.2
Commissioner,Pct.3
Commissioner,Pct.4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner
Finster led the Pledge of Allegiance. .
The Court met for the purpose of a Budget Workshop for the
year 2003.
DISTRICT CLERK - MICROFILMING
There was an agreement by consensus between the District
Clerk and the Court that microfilming expenses would be
taken out of records management account.
The Budget Workshop scheduled for August 20, 2002 was
cancelled.
The Court recessed until August 21, 2002.
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SPECIAL AUGUST TERM
HELD AUGUST 21, 2002
THE STATE OF TEXAS S
S
COUNTY OF CALHOUN S
BE IT REMEMBERED, that on this the 21st day of August,
A.D., 2002 there was begun and holden at the Courthouse in
the City of Port Lavaca, said Countr and State, at 9:00
A.M., a Special Term of the Commiss.1.oners' Court, within
said Countr and State, and there were present on this date
the followlng member.s of the Court, to-wit:
(ABSENT)
Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
H. Floyd
Kenneth W. Finster
Shirley Foestcr
County Judge
Commissioner,Pct.l
Commissioner,pct. 2
Commissioner,pct. 3
Commissioner,pct. 4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner
Finster led the Pledge of Allegiance.
The Court met for the purpose of a Budget Workshop for the
year 2003.
e
The Court recessed until tomorrow for the Regular Court
Session.
830
REGULAR AUGUST TERM
HELD AUGUST 22, 2002
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THE STATE OF TEXAS S
S
COUNTY OF CALHOUN S
BE IT REMEMBERED, that on this the 22nd day of August,
A.D., 2002 there was begun and holden at the Courthouse in
the City of Port Lavaca, said Countr and State, at 10:00
A.M., a Regular Term of the Commiss1oners' Court, within
said Countr and State, and there were present on this date
the follow1ng members of the Court, to-wit:
Arlene N. Marshall
Roger C. Galvan
Michael J. Balajka
H. Floyd
Kenneth W. Finster
Shirley Foester
County Judge
Commissioner,pct.l
Commissioner,pct.2
Commissioner,Pct.3
Commissioner,pct.4
Deputy County Clerk
Thereupon the following proceedings were had:
Commissioner Galvan gave the Invocation and Commissioner
Finster led the Pledge of Allegiance.
GENERAL DISCUSSION
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Judge Marshall iriformed the Court Commissioner Finster
received the Sam Seale Award at the Golden Crescent
Regional Planning Commission Dinner last week. He is the
new First Vice President Elect.
INDEPENDENT AUDIT FOR YEAR ENDING DECEMBER 31, 2001
Chris Rudledge with Rutledge Crain & Company, PC,
Certified Public Accountants presented the Independent
Audit of Calhoun County for the year ending December 31,
2001. A Motion was made by Commissioner Balajka and
seconded by Commissioner Floyd to approve the Independent
Audit for the year ending December 31, 2001.
Commissioners Galvan, Ba1ajka, Floyd Finster and Judge
Marshall all voted in favor.
WEST PENINSULA EROSION CONTROL AND WETLAND PROTECTION
PROJECT - ACCEPT AS COMPLETE
David Gann with'G&W Engineers, Inc. stated the work on the
West Peninsula Erosion Control and Wetland Protection
Project is completed. The City paid for the additonal
work. He requested the Court approve the project to
release the money. A Motion was made by Commissioner
Floyd and seconded by Commissioner Finster to approve
payment of $16,957.58. to Ralph Ambrodse Construction and
acce~t the project as complete. Commissioners Galvan,
Bala]ka, Floyd, Finster and Judge Marshall all voted in
favor.
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831
i
832
AUG~ll-02 02:37
3615524997
T-S04 POI
H20
FRCM-Gn!NGI NEERS
G&W
SlI)) '71'7: 7J/<5:'-
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ENGINEERS, INC.
205 W. Live Oak Port Lavaca, Texas 77979 (361) 552-4509 Fax (361) 552-4987
July 29,2002
Honora!:le Judge and COWlty Cocmissionen-
COWlt-j of CalhOWl
211 South Ann Street
Porl Lavaea, Texas 77979
RE: RECOMMENDATION FOR PAYMENT NO.2 & 3-FinaJ
West Peninsula Erosion Control and Wetland Protection Projea. a T eX2S Coastal Impact
Assistance Program (ClAP) funded through the National Oceanic and Atmospheric
Administration (NOM) Award No. NA 1701117 4 for Calhoun County, T eX2S
Dear Honorable Judge and County Commissioners:
We have reviewed Ralph Ambrose Construction Invoice No.W22520 and W22521 and have
encl""ed Recommendation for Payment No.2 for $8,957.58 and Recommendation for Payment
No_ 3-Final for $8,000.00, for a TOTAL of $16,957.58.
All work is complete and the CONTRACTOR'S GUARANTEE and the CONTRACTOR'S
AFFIDAVIT AND WAIVER OF DEN are also enclosed.
Please call if you have any questions.
S. 1
mcerelY,
G & W Engineers, Inc.
atZWI
David W. Gann, P.B:-J
cc: Ralph Ambrose Construction. Inc..
File 2196.039/recpay2_ 3.ltr
C=U.ssioner H. Floyd, Prer-..ir.ct ~3
Engineering
Architecture .
.
Surveying
Planning
.
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AUG-Il-02 02:37
FROM-GWENGINEERS
36155249S7
7-904 P,02/07 F-220
NO.....f............................
RECO~NDATIONOFPAYMINT
OWNER's Project Na...NLA....................n........... ENGINEER's Project Na,....~J.~.Q..,Q;?~..........,............
We.t Pouin.u1a Erenotl COlll%ol.tld W.tklld Pret.o<:tiotl Project
Project N.OAAAwu<l.No...l'lA1ZQZZ1H.....n.....................".....n.n............,
CONTRACTOR &Jp.h.~.'?~.~..Q.'?n!.~!ig!?~IJ'!?-.~....................................__...............................................
West PeDin.su.la Erosioa Control
Contract Far .~.~~!!~~.~.~!~_~?~.~J~!....... Contract Date ....M.~Y..?.!.~.O.~~....................
Application Date ....JW.Y..~.4.!.~g.~L.............._____m.
Application Amount .......~..~.!~~.?:!?~...__....m...........
F err Period Ending nJ~Jy.).~..~~.~7.............................
To ~QWITX.Q~.~f.T.;:R.'mI~..:IT:~.~............,.............n
OWNER
Attached her"", is the CONTRACTOR'. Application for Payment far Work llCOOIllp!ished under the ContrllCt
through me dale indicated ahove. The Application meet:! the requircwenrs afth. Contract Dacumems and includeS the
CONTRACTOR's Certificate staling that all previous payments to him under the Contract bav. been spplied by him to
discharge in full all ofhis obligations in connectiao with the Work covered by all prior Applications for psyments.
In se<:ordance with the CODIrlICt the llIlderslg=! recommends payment to the CONTRACTOR of the amount due
as sho\oVI1 below.
Dated.....]/~...7.:............ . 2002
...........G..~.w..E!\gj.nm~..I_!lfl..............
~..A4."Z2~...
David W, Gann, P,E. '
STATEMENT O'FWORK
Original Coatract Pri"" $ .....SIj.5.Q~.J.,IHL.....
Work to Dale
S .....s.Q,J),I).a.J).Q..........
Net Change Order (1) S..........?,g~.~&9n___'n
Amount Rctsincd
S ........~.,Q9.9.,Q9..........
~.......'!.~!gg.~:gg..........
Current Contract Price $ ......~.~.,~Q.~.:QQ.........
Subtol.>!
Work to be Dane
$ -0-
Previa"" Payments Recommended $ .....~~!.~.~~:i?:..........
Amount Due 'J'bk; Payment
$ ......~l~.5.7.:~.~n.n.m..
G &: W ENGINEERS. INC.
205 w. LivoOakSt.
POI1UV~ Tcx;u m79
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.tY33
AUG-IN2 02 :11
FROM-GWENGINEERS
INVOICE
From:
AMBROSE CONSTRUCTION, INC. (A.C.l.)
P.O. BOX 793
INGLESIDE, TX 78362
To:
COUNTY OF CALHOUN, TEXAS
Honorable Judge Arlene Marshall
211 South Ann
Port LaVilc:3, Texas 77979
1615524981
T-904 P,OI/OI F-220
Date: 07/24/02
Inv: 22520
PROJECT: WEST PENINSULA EROSION CONTROL and WETLAND
PROTECTION PROJECT - NOAA Award No. NA 17072174
CONTRACT AMOUNT:
01. Original Contract Amount:
02. Approved Change Orders Nos:
03. Adjusted Contract Amount: (1+2)
04. Value of Work Completed to Date:
05. Amount Retained:
!.l.22tll. x Line 04):
06. Total Less Retalnage (4-5)
07. PrevIous Amount Paid
08. Total Amount Due This Request:
834
,. ~ . "' .
SSO.OOO.OO
5
0.00
580.000.00
SSO.OOO.OO
$ 8.000.00
S72.000.00
563.042.42
$ 8.957.58
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AUG-Il-02 02:37
FROM-GWENGINEERS
3615524987
T-904 P,04/07 F-220
No. ....~7.!':i.g~L.............
RECOMMENDATION OF PAYMENT
OWNER's Project No...NJ.A................................ ENGINEER's Project No.....?J:19.,Q~~.....................h
Wo.t Pouin",!. Ezo.ion Control and WollAnd Prot.e<:lio.. Projeot
Project N.O.AA~l.w".J.N9.,.N..<I.UQZ217 1........................... .........n..n___....h...
CONTRACTOR Ra.Jp.h..~!.'?~.~..Q!?n!!~!:g9.':!I..fu.c......n..............................................................................
West Peninsula Eroaioll Control
Contract For .~.~~~~.!'.':?!~.':'..~~j.~....... COl1IrllCt Date ....~~~r...?!.~g.~~....................
Application Date ...:!!!'!J..~~!..~g.~~..........................
Application Amount .......~..~!.~Q.~.:~Q..................___..
For Period Ending ..1.!!h:}.4,.~Q.9.7.............................
To (;.Qmnx.Q.f...(;.~g.QP.N..~.s.............................
OWNER
Anached hereto is the CONJRACTOR's Application for Payment for Work aCCOlIlplished \lIlder the Contract
through the date indicated above. The Application meetS the requirements otthe Contract Documents and includes the
CONTRACTOR's Certificate Slsting that all previous payments to him WJ.der the Contract bave been applied by him to
discharge in full all of his obligations in connection with the Work covered by all prior ApplicatioDS for PaymeJllS.
10 =dmlce with theComract the und=ignedreC<lmmendspaymc:ntto the CONTRACTOR of the amount due
as shovro. below.
2' / ~
Dated..... .;....?..1................ ,2002
...........71:~~.g~~:!4~==
By.~~................74..!f:............
David W. GaIllJ, P.E.
STATEMENT OF WORK
Original Contract Price $ .....S~.s.,!l~.IlJ1........
Work to Date
$ .....&ll,O.I,l.Q.J1.l,t.........
Net Change Order (I) $..........;!,g:?~&Qh...n.
Amount Retained
$ ..................~.Q~.....n...
Currcot Contract Price $ ......~.Q.,~g.Q.:Qg.........
Subtotal
$.......~~!g.~.~:g.~hn___..
Work to be Done
$ -0-
PrcMOI13 Payments Recommended $ ..h.?;.~.~~:g.?..........
Amount Due This Payment
$ ......~lQg.?:gg..._________
G & W ENGINEERS, INC.
20' w. Live Oak St.
Pott uV1C3., Tcx::u& 77979
. 835
AUG-Il-01 01:18
FROI.l-G\\!NGINEERS
1515514887
T-S04 P.05/07 F-110
Date: 07/24/02
Inv: 22521
RETAINAGEINVOICE
From:
AMBROSE CONSTRUCTION, INC.
P.O. BOX 793
INGLESIDE, TX 78362
To:
COUNTY OF CALHOUN, TEXAS
Honorable Judge Arlene Marshall
211 South Ann
Port Lavaca, Texas 77979
(A.C.I.)
PROJECT: WEST PENINSULA EROSION CONTROL and WETLAND
PROTECTION PROJECT - NOAA Award No. NA 17072174
CONTRACT AMOUNT:
01. Original Contract Amount:
02. Approved Change Orders Nos:
03. Adjusted Contract Amount: (1+2)
04. Value of Work Completed to Date:
05. Amount Retained:
(10~4> x Line 04):
06. Total Less Retainage (4-5)
07. Previous Amount Paid
08. Total Amount Due This Request:
(S36
580.000.00
5
0.00
580.000.00
S81.000.00
5 8.000.00
$72.000.00
$72.000.00
5 8.000.00
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AUG-Il-02 02:l8
FROM-GWENGINEERS
l615524887
7-804 P 06/07 H20
CONTRACTOR'S GUARANTEE
I, Jacque Ambrose. being Vice Prcsiclent of AMBROSE CONSTRUCTION INC. (herei:oaJler caJled
"CONTRACTOR"l, do hereby make the following sutements to the COUNTY OF CALHOUN. TEXAS
(hereinafler c:Uled "OWNER") in relation to the completed project know ilS the WEST PENINSULA
EROSION CONTROL AND WE1LAND PROTECTION PROJECT - Award No. NA17012174 in Port
Lavaca, Texas.
I guaxantee...
That cll of the completed Work is free from faulty materials in every particular,
ThaI all of the completed Work is free from improper workmanship, and
That no injury will OCCur from proper ami usual wear,
That OWNER has Ileen assigned all guanlIl!ees anci'or Wllmllllies origilllllly Illllde to
CONTRACTOR by suppliers and sulxonrraClors, if any. (Such assignment does not relieve
CONTRACTOR of the responSlbility staled in e:lCh guazantee an<lIor warranty in = of fail= of
suppliers or subcoll!raclors to fulfilJ the provisions of such guarantees anci'or w.manties.)
laGree...
That the execution of the final certifiC:lle or the receipt of the final paymenr ~
nOI relieve CONTRACTOR of the responsibility for neglect or faulty materials Or workmanship
durill<! the peri04 covered by the ~
To replace or 10 re-e.= without cosr 10 OWNER such Work ilS may be found
[0 be improper or irnpenea. and
To make good all damage caused to other Work or materials. due [0 such required
replacemelll or re-execution.
. A. (Lc~.
TIus GU'r:lntee is in effect ilS of the d. iff' day of ~ 2001, and shall COver a period of ONE (1 l
FULL YEAR from said effective date.
AMBROSE CONSTRUCl10~
Si&1'~""< L ~
Ja Ambrose - ice President
Date: ~f.J t J V, J.~/I:J-
837
The state of Texas
TIle County of San Patricio
BEFORE ME, the undersigned authority. on this day personally appeared Jacque Ambrose. who
by me first duly swom. deposed and said:
AMBROSE CONSTRUCTION INC. is named as "CONTRACTOR" in that
Contract daled June 4, 2002 and entered into between County of Calhoun, Texas, 'OWNER',
and CONTRACTOR under which CONTRACTOR agreed to furnish all materials. supplies. labor
and equipment. and to perform all Work inCident to lt1e construction and completion of the
WEST PENINSULA EROSION CONTROL AND WETLAND PROTECTION PROJECT - Award
No. NA17072174 in Port Lavaca, Texas.
Jacque Ambrose. is Vice President of CONTRACTOR and she has full authority to make this
Affidavit on behalf of saiO corporation.
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The Work has been completed in accordance with the terms of said Contract.
No labor, matenal, or mechanic liens exist or other liens or privileges of any kind upon any of the
improvements, structures, pipelines. appurtenances Or works. OR any extras of additional work
done and performed by CONTRACTOR. or by any of his subcontractors. under said Contract;
AND that all sums incurred in the performance of said Contract and any extras and additions
thereto, Inciuding labor. matenal, hauling, rental on equipment and services of every kind have
been paid.
The statements herein are made fOr the purpose of securing from OWNER the Contract
compensation due under said Contract.
AMBROSE CONSTRUCTION iNC.
Subscribed and swam to before jJne
unders~n, ed authority. on this' day of
.d~' .2002.
I - U."
ned: . Y-t /,). (). rv--u,ht.-
~ry PUbli~d for .
~ A1 ...,.......
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Notary Stamp:
I.~'::::'"
.~'?.4.;1-";
:;~,~_"~l
....""f.,*:7~~..
LeRI.... LOWRY
.\l'=' :':CiMI'.lISSICN 2r:?IRES
F.bnJaI'f24.2C<)3
NUISANCE ORDINANCE ENFORCEMENT OFFICER - POSITION VACANCY
Commissioner Floyd said a determination is needed
concerning the Nuisance Ordinance Enforcement Officer
position. He felt this should be a full-time position.
Commissioner Balajka had asked Pat Kalisek with the
Landfill to handle this part-time with a Constable
issuing citations but felt someone is need full time, at
least for a while. Commissioner Galvan said there is
$14,000 for this position which could be used. Constable
Wenske said certified letters to offenders in Pct. #2 have
been successful to a degree. Commissioner Floyd felt
citations should be issued from a central point. Shannon
Sayler, who wrote the Ordinance, said it was designed to
prompt people to clean up on their own, but if not, steps
could be taken to enforce the Ordinance.
A Motion was made by Commissioner Floyd and seconded by
Commissioner Galvan to budget in 2003 for a full time
Nuisance Ordinance Enforcement Officer ~osition.
Commissioners Galvan, Balajka, Floyd, F~nster and Judge
Marshall all voted in favor.
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COUNTY EMPLOYEES' HEALTH INSURANCE
Mr. Debler with Texas Association of Counties presented
spread sheets showing the current and renewal rates and
three alternative quotes for county employees' health
insurnace. He also ex~lained the drug plan rates. County
Auditor Ben Comisky sa~d Choice 600 renewal rate was
figured into the Budget for next year. Commissioner
Galvan asked that action on this ~ssue be postponed to the
Budget Hearing scheduled for tomorrow. The Court agreed.
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Proposal - Calhoun County
Employee only
Employee/children
Employee/spouse
Employee/family
Choice 600
Current Rates
$316.37
$851.97
$851.97
$851.97
Choice 600
Renewal Rates
$374.90
$1,009.58
$1,009.58
$1,009.58
Choice 800
Choice 11 00
Choice 1300
$364.30
$977.00
$977.00
$977.00
$357.24
$955.27
$955.27
$955.27
$343.12
$911.84
$911.84
$911.84
Office Visit Co-pay $25 $25 $25 $25 $30
Deductible $250/500 $250/500 $500/750 $750/1000 $1500/4500
Co-insurance 80/60 80/60 80/60 80/60 80/60
in/ out network
Co-insurance
maximum $2000/4000 $2000/4000 $2500/5000 $3000/6000 $3500/7000
Emergencv Co-pay $75 $75 $75 $100 $100
Prescription Card $5/20/35 $5/20/35 $5/20/35 $5/20/35 $5/20/35
Approximate rate reductions with altemate 11!1Jl
Employee Only Choice 600 Choice 800 Choice 1100 Choice 1300 % Reduction
Option 3 -10/20/35 -2.25 -2.18 -2.14 -2.05 (-.6%)
Option 4 -10/25/40 -6.75 -6.55 -6.43 -6.17 (-1.8%)
100 Deductible -7.49 -7.28 -7.14 -6.86 (-2.0%)
dru >fans
Employee/Family Choice 600 Choice 800 Choice 1100 Choice 1300 % Reduction
Option 3 -10/20/35 -6.05 -5.86 -5.73 -5.47 (-6%)
Option 4 -10/25/40 -18.17 -17.58 -17.19 -16.41 (-1.8%)
100 Deductible -20.19 -19.54 -19.1 -18.23 (-2.0%)
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Texas Association of Counties
Health and Employee Benfits Pool- 2002 Rerate Notice
Dental
Current Choice! Choice II Choice III Choice IV e
Deductible $50 $50 $50 $75 $75
Preventive 100% 100% 100% 80% 80%
Basic 80% 80% 80% 80% 80%
Major 50% 50% 50% 50% 0
Annual Max $1,000 $1,500 $1,250 $1,000 $750
Ortho Max nja $1,500 $1,000 $1,000 Not available
(ortho optional)
RATES without Ortho
Current Choice! Choice II Choice III Choice IV
Employee only $20.49 $20.63 $19.81 $16.54 $11.63
Employeejspouse $43.55 $41.26 $39.62 $33.08 $23.26
Employeej childre $49.05 $45.39 $43.58 $36.39 $25.59
Employeej family $60.84 $66.02 $63.39 $52.93 $37.22
RATES with Ortho
Choice! Choice II Choice III Choice IV
Employeej only $20.63 $19.81 $16.54 nja
Employee/ spouse $41.26 $39.62 $33.08 nja
Employeej children $56.64 $51.08 $43.89 nja
Employeej family $77.27 $70.89 $60.43 nja e
Employer pays 100% of employee only cost or 100% employee partidpation required
Orthodontic benefits for children up to age 19 and must be selected for the entire group
Dental rates assunle partidpation in medical coverage. If medical coverage is not renewed
dental coverage may not be available, or may be subject to additional costs.
Pricing does not indude annual open enrollment. Pool-wide open enrollment events wiD be
offered periodically.
Deductible waived for preventive care.
PROFESSIONAL LIABILITY INSURNCE FOR COUNTY OFFICIALS AND
EMERGENCY MEDICAL SERVICES
Co~ission~r B~lajka said ~oYge May informed him the
Dra1nage D1str1ct #11 comm1SS1oners have insurance with
Texas Munici~al Leag~e ~ith a fee of approxi~ately $240
per person w1th $1 M11110n coverage per comm1ssioner or
$10 Million if sued as a group.
This agenda item was put on the next meeting agenda.
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CALHOUN COUNTY AIRPORT ADVISORY BOARD - DISCUSS COURT'S
JUNE 27.2002 ACTION AND RE-APPOINT CAPTAIN BOUCHARD
Commissioner Floyd referred to his letter of August 13,
2002 in which he felt the removal of Captain Bouchard from
~he Calhoun County Advisory Board was due to a
misunderstanding.
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A Motion was made by Commissioner Floyd and seconded by
Jud~e Marshall to amend the Court Order of June 27, 2002
to ~nclude six members on the Calhoun County Airport
Advisory Board and re-appoint Captain Norman Bouchard to
the Board.
A Motion was made by Commissioner Finster and seconded by
Commissioner Balajka to amend the Motion to add one more
member to the Airport Advisory Board to result in seven
members, an odd number, and to propose Joe Newsome be
considered as the seventh member. Commisioners Galvan,
Balajka, Floyd, Finster and Judge Marshall all voted in
favor.
Vote on the Main Motion:
Floyd, Finster and Judge
Commissioners Galvan, Balajka,
Marshall all voted in favor.
H FLOYD
MaillngMdress:
24627 State Hwy 172.
Port Lavaca. 'IX 77979
Office Location:
24627 State Hwy 172.
Olivia, Texas
Office (361) 893.5346
Fax (361)893-5309
Home (36Il 552-4~74
Mobile (361) 920-5346
August 13, 2002
RECEIVED
AUG 2 0 2UU2
Arlene N. Marshall
Calhoun County Judge
TO: Judge A. Marshall
Commissioner R. Galvan
Commissioner M. Balajka
Commissioner K. Finster
RE: CALHOUN COUNTY AIRPORT ADVISORY BOARD.REMOVAL OF
CAPT. NORMAN BOUCHARD FORMTI-IE BOARD
On June 27, 2002 the Calhoun County Commissioners' Court acted to remove Capt.
Norman Bouchard from the Airport Advisory Board. This action was taken based on a
recommendation and motion made by Commissioner Balajka which was seconded by
Commissioner Galvan. When voted on Commissioner Balajka, Conunissioner Galvan,
and Judge Marshall voted for removal. I voted against removal. Conunission Finster was
not present at the meeting.
Since this court action, I have been contacted by numerous members of the public, other
Airport Advisory Board members, and Capt. Bouchard himself. I have also had
subsequent conversation with some of the other Conunissioners' Court members. As a
result of these contacts and discussions I am even more convinced that the June 27, 2002
court action was both unjust and wrong.
With this in mind, I am requesting that the following item be added to the August 22,
2002 Commissioners' Court Agenda.
"Discuss the court's June 27, 2002 action to remove Capt. Bouchard from the
Calhoun county Airport Advisory Board and take necessary action to reappoint mm
to the Board."
I believe that Capt. Bouchard's removal from the board may be the result of nothing more
than some unclear communications between court members and a misunderstanding on
their part. If this is the case then a simple action to reinstate Capt. Bouchard can corre;t
the error that was made.
If the above is not the case then the issue. should be openly discussed so that all involved
can clearly and fully understand why the proposal to remove: Capt. Bouchard was
presented to and accepted by the court.
Sincerely,
-If --
H. Floyd
CC: Capt. Norman Bouchard
Ms. Colleen Roark
Ms. Anyece Wuensch
File - Agenda Items
File - C.c. Airport Advisory Board
CB-RFB
841
NEW CALHOUN COUNTY JAIL - PROPOSALS FOR ARCHITECTURAL
SERVICES
The Court discussed the Proposal -REP No. 08-02-?2 HF for
Architectural Services in Connection with the Des~gn and
Construction for a New County Jail. Commissioner Floyd
cited a change to be incorporated into the Pro~osal.on
page 4, paragra~h D (under Background Informat~on) ~s
August 7, 2002 ~nstead of August l~, 2002. He stated the
population of the County has been ~nserted (page 3,
paragraph A under Background Information). proposals are
due September 17, 2002 at 10:00 A.M.
A Motion was made by Commissioner Floyd and seconded by
Commissioner Galvan that with changes noted of August 14
to August 7, the re9uest for proposals for Architect~ral
Services in Connect~on with the Design and Construct~on
for a New County Jail b7 approved and the. County ~ud~t?r
be authorized to advert~se for same only ~n the V~ctor~a
Advocate since there are no local architects and this
would satisfy the requirements for advertising in the
newspaper and from there this would be picked up by the
Internet. Proposals are due on September 17, 2002.
In discussion, commissioner Floyd stated the Court was
concerned with hiring an architect now, not the number of
beds in the jail. Commissioner Balajka answered Norman
Boyd saying the Jail Feasibility Study Committee did not
offer a ,second option. They were charged with making
recommendations and reporting to the Court. He said the
location will be decided by the architect. Commissioner
Floyd said the architect doing the feasibilitr study must
follow the Committee's recommendations regard~n~ the
number of beds and his work. Judge Marshall sa~d she had
checked into a temporary facility and tried to meet with
the study Committee; however, she was informed it was a
pristine committee and they would not meet with the
contractor, architect, nor anyone involved with County
finances. Judge Marshall stated in makin~ ~roposals (and
when to make them) as far as plans for a Ja~l, all aspects
have to be looked at, not only the temporary facility.
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Mrs. Searcy, a citizen, stated the_git~zens have to DaV
tax rate set by the Court but wish to have options and a-
say concerning the building of a new jail. Judge Marshall
sa~d the major concerns are paying $45 a day for lodging a
prisoner and the liability on the road when transporting
prisoners.
Commissioner Floyd called for the question. Commissioners
Galvan, Balajka, Flofd and Finster all voted in favor.
Judge Marshall abstalned.
CALHOUN COUNTY, TEXAS
REQUEST FOR PROPOSAL-RFP NO. 08-20-02-HF
FOR
ARCHITECTURAL SERVICES IN CONNECTION WITH THE
DESIGN AND CONSTRUCTION OF A NEW COUNTY JAIL
By action of the Calhoun County Conunissioners' Court on August 22, 2002 this advertisement is being
issued :0 request proposals for professional services to provide architectural and engineering services for
the deSign and construction of a new county jail.
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For further information on the specific details and requirements for any submitted proposals please
contact the following:
Ms. Lesa Casey
Calhoun County Auditor's Office
201 W. Austin
Port Lavaca, TX. 77979
Phone: (361) 553-4610
842
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Please note that all PROPOSALS MUST BE RECEIVED AT THE DEDICATED LOCATION BY THE
DEADLINE shown. Proposals received after that deadline will not be considered for the award of the
contract. Opening is scheduled to be held in Commissioners' Courtroom, 2nd. floor of the Calhoun
County Courthouse, 211 S. Ann, Port Lavaca, Texas. You are invited to attend.
If you do not wish to submit a proposal at this time, but wish to remain on the bid list for this type of
service, please submit a "No Offer" by the same time and to the same location listed above.
CALHOUN COUNTY is very conscious of the time and effort required to submit and offer. We would
appreciate it if you would indicate on any "No Offer" response, any requirements of the RFD which may
have influenced your decision 10 "No Offer".
The Commissioners' Court reserves the right to waive technicalities, reject any or all proposals, to accept
the proposal deemed most advantageous to Calhoun County and to be the sole judge in detennining
which proposal will be most advantageous to the county.
The ~ounty of Calhoun, Texas is an equal employment OPportunity employer. The County does not
dlscnmmate on the basis of race, color, national origin, sex, religion, age, and handicapped status in
employment or the provision of service.
RETURN PROPOSAL TO:
OFFICE OF CALHOUN COUNTY JUDGE
CALHOUN COUNTY COURTHOUSE
21 I S. ANN STREET
PORT LA V ACA, TX. 77979
SEALED PROPOSALS SHALL BE RECEIVED NO LATER THAN: 10:00 AM.,
TUESDA Y, SEPTEMBER 17,2002. MARK ENVELOPE: "RFP NO. 08-20-02-HF,
ARCHITECTURAL SERVICES FOR THE DESIGN AND CONSTRUCTION OF A NEW COUNTY
JAIL
. 843
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CALHOUN COUNTY, TEXAS
REQUEST FOR PROPOSAL RFP NO. 08-200-02-HF
FOR
ARCHITECTURAL SERVICES IN CONNECTION WITH
THE DESIGN AND CONSTRUCTION OF A NEW COUNTY JAIL
SPECIFIC DETAILS AND REQUIREMENTS FOR PROPOSALS
I. GENERAL INFORMATION
A. Sealed Proposals shall be received no later than: 10:00 AM, Tuesday, September 17, 2002.
Mark envelope: "RFP NO. 08-20-02-HF, Architectural Services For The Design
And Construction Of A New County Jail.
B. Proposals are to be submitted to:
Office of Calhoun County Judge
Calhoun County Courthouse
211 S. Ann Street
Port Lavaca, TX. 77979
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C. Six (6) copies of each proposal shall be submitted with the proposer's initials on
each page of one copy.
II. BACKGROUND INFORMATION:
A. Calhoun County is located on the Gulf Coast approximately 130 miles south of
Houston, TX. and approximately 90 miles north of Corpus Christi, TX. It is
surrounded by Matagorda, Jackson, Victoria, and Refugio counties. The County
population is approximately 22,000 with approximately 11,000 residing in the
City of Port Lavaca, the County Seat.
B. Until recently Calhoun County did operate a forty eight (48) bed jail with an approximate
equal number of additional prisoners being housed in available jail space of surrounding
counties. This forty eight bed jail was located on the third floor of the County Courthouse.
A May 2002 inspection by The Texas Commission On Jail Standards identifIed
violations which subsequently led to their voting to close the jail on August 15, 2002.
Currently the county is using temporary booking and holding facilities with all inmates
being housed in the jails of surrounding counties.
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C. In mid 200 I, environmental testing and evaluation ofthe Calhoun County Courthouse identified
certain strains of mold which subsequently resulted in the relocation of certain county offices
and the closing off of various areas of the courthouse. Although a tentative settlement has been
reached with the county's insurance carrier, no remediation or restitution work has been
initiated to date.
D. In late 2001, a committee of five (5) prominent county residents was appointed by
Commissioners' Court to supervise the services of an outside professional organization
(The Facility Group) in conducting (I) a "Jail Feasibility Study" and (2) a "Courthouse
Needs Assessment Study". The report from this committee was received by the
Commissioners' Court on August 14,2002. In summary, the recommendations ofthis
appointed committee were as follows:
(1) Construction ofa ninety six (96) bedjail with expansion capacity to one hundred
forty four (144) beds on a site in the immediate ;vacinity of the existing courthouse.
(2) Remediation, restitution, and re-modeling of the existing courthouse to provide for
more efficient and effective use ofthe available space.
III. SCOPE OF WORK:
A. Working under the direction ofa designated member or members of Commissioners' Court
and in conjunction with identified county employees and residents the selected firm shall
perform the work and all other things necessary to complete the below listed task and
provide all appropriate deliverables.
B. Report from resident committee:
I. Review and evaluate the reports and recommendations provided by the five (5)
member resident committee.
2. Based on site evaluation and the above review make recommendations
regarding the following:
a. Any additional studies or alternative evaluations required prior to
initiating design on the recommendations of the committee.
b. Recommended alternatives to committee proposal
c. Proposal for project management to expedite completion of design and
construction of the jail initially and the courthouse subsequently.
845
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C. Temporary Booking And Holding Facilities:
I. Review existing booking and holding facilities and make recommendations
regarding required modifications and upgrades.
2. At the county's request provide cost estimate and required design for
identified modifications and upgrades.
D. Jail:
I. Provide complete architectural and engineering services including but not limited
to design, cost estimating, scheduling, specifications, construction oversight and
all other items necessary for the construction of a new Calhoun County jail.
E. Courthouse:
I. As an option to the county the following services may be requested.
a. Provide an analysis including budget cost to allow for an economic
evaluation and comparison of the following two options:
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I.) Renovation, restitution, and remodeling of the existing courthouse
2.) Construction of a new courthouse in the general vacinity of the existing
courthouse and subsequent removal ofthe existing courthouse.
b. Provide complete architectural and engineering services including but not
limited to design, cost estimating, scheduling, specifications, construction
oversight and all other items necessary for the renovation, restitution, and
remodeling of the existing courthouse or the construction ofa new courthouse
to replace the existing one.
IV. SELECTION PROCESS:
A. The process used for selection of a firm will be conducted in two distinct steps.
The county reserves the right to terminate the relationship with any of the participating
firms at any time in the process, for any reason, and without penalty or cost to the county,
for any services or efforts rendered. The steps to be utilized will be as follows:
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1. Step One:
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This will essentially be a pre-qualification process to select two or three ofthe more
viable candidates for participation in the Step Two process. Selection of the candidate
for Step Two will be based primarily on review of all information and reference
included in the submitted proposals. All proposals will be evaluated on the following
basis. A rating will be applied to each of the following criteria. This rating will be
from I to 10 with 10 being the highest. The rating will be multiplied by the indicated
percentage and then totaled for an aggregate. score.
30% Experience directly related to the scope of this project.
25% References from current or previous clients for which similar work has
been done.
20% Experience and capability of staff
15% Proposal for approach and management of this project.
10% Overall quality of submitted proposal.
2. Step Two:
The second phase will consist of a presentation by and interview with each pre-qualified
firm. The major purpose of this step is to establish a detailed understanding of the firm's
experience, qualifications, and discuss each firm's specific proposal for management of
this project.. It is also requested Ihat as a minimum the finn's proposed site manager be
present at the interview.
e
Since it is the county's option to negotiate the contract for these services this step will
also include a breakdown presenting all fees, markups, expenses, charges, etc. such
that the total cost of this contract can be estimated.
All proposals will be evaluated on the following basis. A rating will be
applied to each of the following criteria. This rating will be from I to 10
with 10 being the highest. The rating will be multiplied by the indicated
percentage and then totaled for an aggregate score.
25% Experience and qualifications of key personnel.
20% Site visit of previously completed facilities (primarily jail).
20% Evaluation of proposed approach to project execution and completion.
20% Project cost.
10% Evaluation of presentation and interview.
5% Schedule for project completion.
e
847
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V. COMPLIANCE
Proposals must comply with all applicable federal, state, county, and local laws,
regulations, and codes.
VI. INQUIRES:
All questions prior to closing date should be directed to: H. Floyd, Calhoun County
Commissioner, Pret. 3, at (361) 893-5436.
e
RFP-CJC
e
848
e
Phillips Swager Associates
7557 Rambler Road
Dallas, TX. 75231
Ph: (214) 692-6115
Ms. Rita Beasley
Bums, Fletcher, Gill Architects
500 West Seventh Sl., Suite 801
Fort Worth, TX. 76102
Ph: (817) 336-5804
Mr. Kenneth C. Bums
H.D,R. Engineering
5151 Flynn Parkway, Suite 354
Corpus ChristL TX. 78411
Ph: (361) 857-2216
e
Ford, Powell & Carson Inc.
1138 East Commerce Sl.
San Antonio, TX. 78205
Ph: (210) 226-1246
Adams, Richardson & Fisher, Inc.
1313 South John Redditt Dr.
Lufkin, TX. 75904
Ph: (409) 637-6969
Fax: (409) 637 6239
Gary Adams
DCW Architects
2425 Fountain View, Suite 225
Houston, TX. 77057
Ph: (713) 787-9063
Fax: (713) 787-90655
Meyer Chaskin
e
List of Architects to Receive R.F.P.
849
Bums Stuckey Architects Inc.
1015 W. Broadway, Suite B
Fort Worth, TX. 76104
Ph: (817) 336-5804
Fax: (817) 336-0211
Norris D. Fletcher
DSA Architects, Inc.
11222 Richmond Avenue, Suite 230
Houston, TX. 77082
Ph: (281) 759-5800
Fax: (281) 759-5900
e
DRG
10803 Gulfdale, Suite 201
San Antonio, TX. 78216
WHJ
9696 Skillman, Suite 255
Dallas, TX. 75243
The Rose Report
P.O. Box 171288
San Antonio, TX. 78217
Ph: (210) 804-0909
Fax: (210) 804-0907
Lori Binder
Timothy J. DeBuse, AlA
C/O DLR Group
400 Essex Court, Regency Park
Omaha, NE 68114
Ph: (402) 393-4100
Fax: (402) 393-8747
e
APPROVAL OF MINUTES
A Motion was made by Commissioner Floyd and seconded by
commissioner Finster that the Minutes of July 25, 2002 be
approved with the wording regarding the Memorial Medical
Plaza in Volume 25, page 714, paragraph 2 being changed
from "will result in the loss of our tax status" to "will
result in the loss of our tax exempt status." and to
approve the Minutes of July 2B, 2002. Commissioners
Galvan, Balajka, Floyd, Finster and Judge Marshall all
voted in favor.
Arlene N. Marshall
County Judge
H. Floyd
Commissioner, Pet. 3
e
Roger C. Galvan
Commissioner, Pct. 1
Kenneth W. Finster
Commissioner, Pct. 4
Michael J. Balajka
Commissioner, Pet 2
Shirley Foester
Deputy County Clerk
850
j
APPLICATION FOR SPONSORSHIP FOR PORT O'CONNOR MUNICIPAL UTILITY
DISTRICT UNDER 2003-2004 TEXAS COMMUNITY DEVELOPMENT PROGRAM -
HIRE ENGINEERING FIRM
e
Commissioner Finster read the report of Rhonda Stastny, Director
of the Local Government Services of the Golden Crescent Regional
Planning Commission. The Port O'Connor Municipal District met on
August 15, 2002 to review the engineering proposaw received in regard
to the completion of the Texas Community Development Program appli-
cation for the District. Proposals were received from Davis Engin-
eering of Austin, G & W Engineering of Port Lavaca, and Irving Engin-
eering of Victoria. She noted all firms were qualified to provide
the requested services but G& W has the most experience. The
District voted to recommend G & W.
A Motion was made by Commissioner Finster and seconded by Commis-
sioner Galvan to accept the recommendation of the Port O'Connor
Municipal Utility District to secure the services of G & W Engineer-
ing to provide engineering related services for the County's parti-
cipation in the 2003-2004 Texas Community Development Program appli-
cation. (Fees are to be negotiated later.> Commissioners Galvan,
Balajka, Floyd, Finster and Judge Marshall all voted in favor.
REPORT TO CALHOUN COUNTY
COMMISSIONER'S COURT
-
The Port O'Connor Municipal Utility District met on August 15, 2002 and reviewed engineering
proposals received in regard~ to completion of a Texas Community Development Program (TCDP)
application for the District The District Board reviewed proposals from Davis Engineering, Inc. of
Austin, G&W Engineers of Port Lavaca and Urban Engineering of Victoria. It was noted that all
films are qualified to provide the requested services, but the fum of G& W Engineers had the most
experience in design and implementation of water and sewer service activities. Based on the review
the District voted to recommend that Calhoun County secure the services of G&W EngineCfS to
provide engineering services related to the County's participation in the 2003-2004 Texas
Comrnullity Development Program.
Required Action of Commissioner's Court: Accept the recommendation of the Port O'Connor
Municipal Utility District to secure the services of G&W Engineers to provide engineering related
services for the County's 2003-2004 Texas COlIWlunity Development Program application.
NOTE: There is no engineering fee for application preparation. Fees will be negotiated when the
County receives a grant award.
TAX ASSESSOR-COLLECTOR - JP #2 - JP #4 - JP #5 - EXTENSION
SERVICE - MONTHLY REPORTS
The County Tax Assessor-Collector presented her report for
the months of May and June, 2002 and JP #2, JP #4, JP #5,
and the Extension Service all presented their reports for
the month of July, 2002 and after reading and verifying
same, a Motion was made by Commissioner Finster and
seconded by Commissioner Galvan that said reports be
accepted as presented. Commissioners Galvan, Balajka,
Floyd, Finster and Judge Marshall all voted in favor.
e
BUDGET ADJUSTMENTS - EXTENSION SERVICE - JAIL - COUNTY
CLERK - COUNTY JUDGE - WASTE MANAGEMENT - DISTRICT COURT -
JP #5 (2) - JUVENILE COURT (2) - DISTRICT ATTORNEY -
COMMISSIONER PCT #1 - R&B PCT #4 (2) - CONSTABLE PCT #3 -
EMERGENCY MANAGEMENT - SHERIFF (2) - AIRPORT
A Motion was made by Commissioner Galvan and seconded by
Commissioner Floyd that the following Budget Adjustments
be approved as presented. Commissioners Galvan, Balajka,
Floyd, Finster and Judge Marshall all voted in favor.
. 851
BUDGET AMENDMENT REQUEST
AMENDMENT
AMOUNT
1,000 LINE ITEM TRANSFER
(1,000) (PER PHONE CONVERSATION WITH
JOHN O'CONNELL)
Total for GENERAL FUND
~
APPJiOVED
AUG 2 2 2U02
852.
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II BUDGET AMENDMENT REQUEST II
To: Calhoun County Commissioners' Court
/I~'11
From: ~
(Department making this request)
Date:
'K-ts--()~
I request an amendment to the .;;La ()~
(year)
following line items in my department:
budget for the
GL Account #
1Imendment
1Imount
Reason
Account Name
{~(y1,Ol~
1'~1,\:)-5?:'955
r;;:(0~~~r ---i8tD----
.[\1Vo(~ ~
C' fLIWI.n!\O,--,
P 0 it:--~;L(i1:(
-------------------
Net change in total budget
for this department is:
Other remarks/justification:
$ ====~\l=====
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
853-
BUDGET AMENDMENT REQUEST
3
AMENDMENT
AMOUNT REASON
(277) LINE ITEM TRANSFER
235 REQUIRED BY PAYROLL
18
22
1
1
854
APPROVED
AUG 2 2 2002
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"'.(/0/ 7
dA,.u -I s
IIBUDGE'l' AHE:NDMEN'l' REQUEST II
Lf
To: calhoun County commissioners' Court
From:
County Judge
(Department making this request)
August 14, 2002
Date:
I request an amendment to the
budget for the
following line items in my
2002
(year)
department:
GL Account #
Amendment
Amount
-3~~~;0-5----
Account Name
Reason
-~-----------------
260-54030
Publications
P.O. No. 22855 attached
260-54010
Dues & Subscriptions l100.00li
Net change in total bUdget
for this aepartment is:
other remarks/justification:
$
-0-
I understand that my budget cannot be amended as requested ttntil
Co~issioners' Court approval is obtained.
Signature of official/department head:
~~~
August 22, 2002
Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
855
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BUDGET AMENDMENT REQUEST
ET CHANGE IN TOTAL BUDGET
o
.~l~a;~
o
AeEl:r~VED
---.
AUG 2 2 2002
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856
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II ~UDGET AMENDMENT REQUEST II
~
To: Calhoun County Commissioners' Court
[\ : rl-_' L n , J-
From: U li.}V\MA ~wvt
(Department making this request)
Date:
~ -16/ O;:}-
I request an amendment to the cl- 0 O:l- budget for the
(year)
following line items in my department:
GL Account #
Amendment
Amount
Reason
Account Name
43()-~14(oO
~-~~- ------------- -~-;-;:-~~Ci~-~---
~~ ~??~~
~;Q~ -
r ~ O~:hL (61~1n5)
Lt2>o~(o3?,"ga
Net change in total budget
for this department is:
Other remarks/justification:
$ -(\-
-------------
-------------
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head:
Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
857
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'1
II BUDGET AMENDMENT REQUEST II
To: Calhoun County Commissioners' Court
From:
JUDGE NANCY POMYKAL
J.P. 5
(Department making this request)
Date: 08/15/2002
I request an amendment to the
2002
(year)
department:
budget for the
following line ite~s in my
~qo 63500
1QO 53020
Amendment
Account Name Amount Reason
------------------ ------------- -------------------
Machine Ma.irrtenance -~ 1<<('1> trans~er to office
5:-...)1 SUpPlIeS
General Ofc. Supplies +~ ~g shortage for supplies
GL Account #
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AP
AUG 2 2 2002
Net change in total budget
for this department is:
\0
$~
===~~==========
Other remarks/jus~ification;
Geeral Office supplies account shortage $58.23. NEEDED FAX EQUIPMENT
I understand that my budget cannot be amended
Commissioners' Court approval is obtained.
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Signature of Official/department head:
Date of Com~iaGioncrQ' Court approval:
Date posted to General Ledger account(s):
858
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BUDGET AMENDMENT REQUEST
o
Total for GENERAL FUND
NET CHANGE IN TOTAL BUDGET
AMENDMENT
AMOUNT
1 B LINE ITEM TRANSFER
(22)
4
o
o
APPROVED
AUG 2 2 2002
859-
BUDGET AMENDMENT REQUEST
q
860
?-J!-!)~
PROVED
AUG 2 2 2002
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to
BUDGET AMENDMENT REQUEST
APPROVED
r -
AUG 2 2 2002
<'
.861
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II BUDGET AMENDMENT REQUEST II
t 1
To: Calhoun County Commissioners' Court
From:
Criminal District Attorney's Office
(Department making this request)
Date:
August 14, 2002
I request an amendment to the 2002
(year)
following line items in my department:
budget for the
GL Account #
-------------
------------------ ------------- -------------------
Amendment
Account Name Amount Reason
510-66476
Travel In County
+ $375.00
to pay for travel to
courtrooms. etc. for
remainder of year
510-53020
General Office Supplies - $375.00
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AUG 2 2 2002
Net change in total budget
for this department is:
other remarks/justification:
$ 0.00
-------------
-------------
I understand that my budget cannot be amended as reque~te~til
Commissioners' Court approval is obtain~ ~_
Signature of official/department head:
~
Z
Date of Commissioners' Court approval:
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Date posted to General Ledger account(s):
86~
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I~
/IBUDGET AMENDMENT REQUEST'!
To:
Calhoun County conunissioners'Court
From:
e cJ..L IU<A--- C~ jJ~ IF/
(Department making this request)
Date:
() J' tJ J" dOl..
,
I request an amendment to the 1iJ{)~
year .
following line items in my department:
budget for the
GL Account /I
Amendment
Account Name Amount
Reason
--~----------------
6WJ--5399d
I
5<4- 53510
7lJ~- ~
/o""L d ~~
I
/'1S
(/75
>
Net change in total budget
(or this department is:
$====f2=:::===
Otller remarks/justification:
[ understand t:hat my budget cannot be amended as
Commissioners' Court approval is obt81,ned.
requested until
Signature of official/department head:
,
Y~cbJ
Date of Commissioners I Court approval:
Da1:e p.osJ:e.d 1:.0 Gene.r:al Ledger account (5)
_ 863
BUDGET AMENDMENT REQUEST
!3
Total for GENERAL FUND
~<mll!lt~!'t~~: ~
NET CHANGE IN TOTAL BUDGeT
, APPROVED
,
,
AUG 2 2 2002
864
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BUDGET AMENDMENT REQUEST
ILf
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: RIB PRECINCT 4
DATE: 8/21/02
BUDGET FOR THE YEAR: 2002
TEMPORARY
SOCIAL SECURITY
RETIREMENT
WORKMENS COMPENSATION
FEDERAUSTATE UNEMPLOYMENT
ROAD & BRIDGE SUPPLIES
Total for GENERAL FUND
AMENDMENT
AMOUNT
5,000
383
458
G08
23
(G,41
o
865
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15
II BUDGET AMENDMENT REQUEST II
To: Calhoun County Commissioners' Court
From: L~,hQo Pu-- 3
(Department making this request)
Date: ')] ~ { S - (j :L
I request an amendment to the d--a O)- budget for the
(year)
following line items in my department:
GL Account #
~O-~~-~-
~O()- (,Ofu
Amendment
Account NaIlle Amount
~;::;-~'-----.50----
~ N~1~1 <~ 30 >
Reason
e
AUG 2 2
Net change in total budget
for this department is:
Other remarks/justification:
$
-0 ~
-------------
-------------
I understand that my budget cannot be amended as requested until
Commissioners' Court approval is obtained.
Signature of official/department head:
e
Date of Commissioners' Court approval:
Date posted to General Ledger account(s):
866
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BUDGET AMENDMENT REQUEST
Total for GENERAL FUND
NET CHANGE IN TOTAL BUDGET
llo
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o
,1A'f1RBQVl:":
, ~D
JlUE; 2 2 2002
.867.
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BUDGET AMENDMENT REQUEST
AMENDMENT
AMOUNT
500 LINE ITEM TRANSFER
(1,000)
500
NT TAL BUDGET
S6t~l
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BUDGET AMENDMENT REQUEST
I~
1000-760-51650
1000-760-51965
1000-001-43175
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: SHERIFF
DATE: 8/21/02
BUDGET FOR THE YEAR: 2002
SHERIFF
S.T.E.P. WAVE GRANT PAY
BENEFITS PAID BY GRANT
REVENUE
FEDERAL GRANT-S.T.E.P. WAVE
1.079 ADJUST ACCOUNTS FOR GRANT
245
(1.324)
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APPROVED
--
AUG 2 2 2002
~69
BUDGET AMENDMENT REQUEST
TO: CALHOUN COUNTY COMMISSIONERS' COURT
FROM: AIRPORT
DATE: 8/21/02
BUDGET FOR THE YEAR: 2002
AMENDMENT
AMOUNT
500 LINE ITEM TRANSFER
(500)
Total for FUND 0
i1~~i@.lfiffiW~M$!~m]~,1CL,~~R~~
NET CHANGE IN TOTAL BUDGET 2
~79
APPRO V
~~D
AUG 2 2 2002
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Fund
Code
1000
Total
1000
Report Total
(l)
~
~
Effective
Date
Fund Title
8/2212002 GENERAL FUND
Datc:8/211020):09:36PM
GENERAL FUND
e CALHOUN COUNTY, TEXAS
Unposted Budget Transactions ~ REVENUE ADJUSTMENTS FOR 8/22/02
BVD233 - BUDGET ADJUSTMENTS FOR 8/22/02
'Transaction Description
DeptTitle
GL Title
1.324.00
ADJUST ACCOUNTS FOR
GRANT
~J 1->CA-;)4
(RQjlDf'+ +- \q FCfl'l'\.S)
lncrease
Decn=e
REVENUE
FEDERAL GRANT-S.T.E.P.
WAVE
APPROVED
AUG 2 2 2002
1,324.00
0.00
1,324.00
0.00
Page:l
,_Of!
''''J CALHOUN COUNTY, TEXAS
'N Unposted Budget Transactions. EXPEND.ADJUSTMENTS FOR 8/22/02
BUD233 - BUDGET ADJUSTMENTS FOR 8/22/02 APPROVED
Fund Effective AUG
Code Dall: Fund Title Transaction Description DeptTitle GL Title 2 as. Decrease
~
1000 8/22/2002 GENERAL FUND LINE ITEM TRANSFER EXTENSION SERVICE AUTO 1.000.00
ALLO ANCES- YOUTH
COO
1000 8/22/2002 GENERAL FUND LINE ITEM TRANSFER EXTENSION SERVICE TRAVEL-YOUTH
COORDINATOR
1000 8/22/2002 GENERAL FUND CAMERA (p0#22695) JAIL OPERATIONS GROCERlES 1.910.00
1000 8/2212002 GENERAL FUND CAMERA (PO#22695) JAIL OPERATIONS CAPITAL OUTLAY 1.910.00
1000 8/2212002 GENERAL FUND REQUlREDBY PAYROLL COUNTY CLERK OVERTIME 235.00
1000 8/22/2002 GENERAL FUND REQUffiEDBYPAYROLL COUNTY CLERK SOCIAL SECURITY 18.00
1000 8/22/2002 GENERAL FUND REQUIRED BY PAYROLL COUNTY CLERK RETIREMENT 22.00
1000 8/22/2002 GENERAL FUND REQUlREDBY PAYROLL COUNTY CLERK WORKMENS 1.00
COMPENSATION
1000 8/2212002 GENERAL FUND REQUIRED BY PAYROLL COUNTY CLERK FEDERAUST ATE 1.00
UNEMPLOYMENT
1000 8/2212002 GENERAL FUND REQUffiED BY PAYROLL COUNTY CLERK GENERAL OFFICE SUPPLIES 277 .00
1000 8/22/2002 GENERAL FUND PO#22855 COUNTY JUDGE DUES & SUBSCRIPTIONS 100,00
1000 8/22/2002 GENERAL FUND P0#22855 COUNTY JUDGE PUBLICATIONS 100,00
1000 8/22/2002 GENERAL FUND LINE ITEM TRANSFER WASTE MANAGEMENT GENERAL OFFICE SlWPLIES 15.00
1000 8/22/2002 GENERAL FUND LINE ITEM TRANSFER WASTE MANAGEMENT MACHINERY 15.00
PARTSISUPPLIES
1000 8/22/2002 GENERAL FUND PO#21836 D1STRlCT COURT COURT REPORTER-SPECIAL 5.36S.00
1000 8/22/2002 GENERAL FUND PO#21836 DISTRICT COURT LEGAL SERVICES-COURT S,365,OO
APPOINTED
1000 8/2212002 GENERAL FUND LINE ITEM TRANSFER JUSTICE OF GENERAL OFFICE SUPPLIES 59.00
PEACE.PRECINCT #5
1000 812212002 GENERAL FUND LINE ITEM TRANSFER JUSTICE OF GENERAL OFRCE SUPPLIES 18,00
PEACE-PRECINCT #5
1000 8122/2002 GENERAL FUND LINE ITEM TRANSFER JUSTICE OF MACHINE MAINTENANCE 22.00
PEACE.PRECINCT #5
1000 8/22/2002 GENERAL FUND LINE ITEM TRANSFER JUSTICE OF MACHINE MAINTENANCE 59,00
PEACE-PRECINCT #5
1000 8/22/2002 GENERAL FUND LINE ITEM TRANSFER JUSTICE OF TELEPHONE SERVICES 4,00
PEACE.PRECINCT #5
1000 8122/2002 GENERAL FUND LINE ITEM TRANSFER TO JUVENILE COURT JUVENILE DETENTION 20.687,00
PAY BILLS SUBMITTED FOR SER V .JP
8/22/02 APPROV
1000 8/2212002 GENERAL FUND LINE ITEM TRANSFER TO JUVENILE COURT JUVENILE DETENTION 20,687.00
PAY BILLS SUBMIITED FOR SERVICES
8/22/02 APPROV
1000 8/22/2002 GENERAL FUND LINE ITEM TRANSFER TO JUVENILE COURT LEGAL SERVlCES-COURT 724.00
PAY BILLS SUBMITIED FOR APPOINTED
8/22/02 APPROV
Dale: 8/21102 03:10:08 PM e e Page:! e
e-
Fund
Code
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
1000
~
~
t.J
Effective
Date
_CALHOUN COUNTY, TEXAS
Unposted Budget Transactions. EXPEND.ADJUS1MENTS FOR 8/22/02
BUD233 - BUDGET ADJUSTMENTS FOR 8/22/02
Fund Title
Transaction Description
8/22/2002 GENERAL FUND
8/22/2002
8/2212002
8122/2002
8/2212002
8/2212002
8/22/2002
8/2212002
8/2212002
8/2212002
8/22/2002
8/22/2002
8/22/2002
8/2212002
8/2212002
8122/2002
8/22/2002
8/22/2002
8/22/2002
8/22/2002
8122/2002
8/2212002
.:
Date:8/2110203:1O:0SPM
GENERAL FUND
GENERAL FUND
GENERAL FUND
LINE ITEM TRANSFER TO
PAY BILLS SUBMIlTEDFOR
8/22/02 APPROV
UNE ITEM TRANSFER
LINE ITEM TRANSFER
UNE ITEM TRANSFER
GENERAL FUND
LINE ITEM TRANSFER
GENERAL FUND
REQUIRED BY PAYROLL
GENERAL FUND
REQUIRED BY PAYROLL
GENERAL FUND
REQUIRED BY PAYROLL
GENERAL FUND
REQUIRED BY PAYROLL
GENERAL FUND
REQUIRED BY PAYROLL
GENERAL FUND
REQUIRED BY PAYROLL
GENERAL FUND
LINE ITEM TRANSFER
GENERAL FUND
UNE ITEM TRANSFER
GENERAL FUND
LINE ITEM TRANSFER
GENERAL FUND
GENERAL FUND
LINE ITEM lRANSFER
LINE ITEM TRANSFER
GENERAL FUND
LINE ITEM TRANSFER
GENERAL FUND
ADJUST ACCOUNTS FOR
GRANT
ADJUST ACCOUNTS FOR
GRANT
LINE ITEM TRANSFER
LINE ITEM TRANSFER
GENERAL FUND
GENERAL FUND
GENERAL FUND
GENERAL FUND
LINE ITEM TRANSFER
Dept Title
JUVENILE COURT
DISTRlCT AlTORNEY
DISTRICT ATTORNEY
ROAD AND
BRIDGE-PRECINCT #1
ROAD AND
BRIDGE.PRECINCT #1
ROAD AND
BRIDGE.PRECINCT #4
ROAD AND
BRIDGE-PRECINCT #4
ROAD AND
BRIDGE-PRECINCT #4
ROAD AND
BRIDGE-PRECINCT #4
ROAD AND
BRIDGE-PRECINCT #4
ROAD AND
BRIDGE-PRECINCT #4
ROAD AND
BRIDGE-PRECINCT #4
ROAD AND
BRIDGE-PRECINCT #4
CONSTABLE-PRECINCT #3
CONSTABLE-PREClNCT #3
EMERGENCY
MANAGEMENT
EMERGENCY
MANAGEMENT
SHERIFF
SHERIFF
SHERIFF
SHERIFF
SHERIFF
I
f
I
GL Title
GENERAL OFFICE SUPPLIES
TRAVEL IN COUNTY
ROAD & BRIDGE SUPPLIES
SUPPLIES-MISCELLANEOUS
TEMPORARY
SOCIAL SECURITY
RETIREMENT
WORKMENS
COMPENSA 1l0N
FEDERAUST ATE
UNEMPLOYMENT
ROAD & BRIDGE SUPPLIES
ROAD & BRJDGE SUPPLIES
MISCELLANEOUS
LAW ENFORCEMENT
SUPPLIES
AUTO ALLOwANCES
MACHINE MAINTENANCE
RADIO MAINTENANCE
S,T.E.P. WAVE GRANT PAY
BENEFITS PAID BY GRANT
GENERAL OFFICE SUPPLIES
LAW ENFORCEMENT
SUPPLIES
GASOLINElOIUDIESEUGR...
/j e
r- .: ~-~-~~l~-i~:::; i .~~,
--,,::: ~- }~D
~(J(j.2 ~.~
~ 7:~.
In","",-,.2
724.00
375.00
375.00
195.00
195.00
5,000.00
383.00
458.00
608,00
23,00
6,472.00
100,00
100.00
30.00
30.00
253,00
253.00
1.079,00
245.00
500,00
SOO.OO
1.000.00
P3f;e:2
CALHOUN COUNTY. TEXAS
Unposttd Bud~t 'Iramat\il>ilS. EXPEND.ADIDSiMENTS FOR 81111(11
BUDD). BUDGET ADnJS'IMENTS FOR 8f22f02
F~d Effective
COO, o.~ Fund TItle
Total GENERAL FUND
1000
2610 8122/2002 AIRPORT FUND
2610 812212002 AIRPORT FUND
Tota! AIRPORT FUND
2610
Report Tola!
Transaction Dcscription
DeptTitle
GL Title
LINE ITEM TRANSFER
LINE ITEM TRANSFER
NO DEPARTMENT
NO DEPARTMENT
BUIlDIN'G REPAIRS
RADIO MAINTENANCE
Increase Decrease
39,908.00 38.584.00
500.00 e
500,00
500.00 500.00
40,408.00 39,084.00
APPROVED
1
AUG 2 2 2002
GENERAL DISCUSSION - ANIMAL CONTROL OFFICER POSITION
Mark Daigle with the Sheriff's Department suggested the
Animal Control Officer's res~onsibilies issue be place on
the agenda and the Court notlfy the City regarding
services deficiences as "callout" and after hours
servcies are not being performed as previously done.
Commissioner Galvan said the Citr Manager is aware of the
problem and will attempt to rectlfy same.
~ENERL DISCUSSION - COURT APPOINTED POSITIONS
Regarding Cour~ appoin~men~s, Commissioner Galvan
suggested the Court receive in advance, a lis~ of ~he
appoin~men~s ~o be made. He recommended each commissioner
appoin~ one person ~o each posi~ion.
e
ACCOUNTS ALLOWED - HOSPITAL INDIGENT HEALTHCARE
Claims totaling $80,417.33 for Hospital Indigent
Healthcare were presented by the County Treasurer and
after reading and verifying same, a Motion was made by
Commissioner Balajka and seconded by Commissioner Finster
that said claims be approved for payment. Commissioners
Galvan, Balajka, Floyd, Finster and Judge Marshall all
voted in favor.
ACCOUNTS ALLOWED - HOSPITAL
Claims totaling $1,239,932.47 for Hospital Operations were
presented by the County Treasurer and after reading and
verifying same, a Motion was made by Commissioner Galvn
and seconded by Commissioner Finster that said claims be
approved for payment. Commissioners Galvan, Balajka,
Floyd, Finster and Judge Marshall all voted in favor.
ACCOUNTS ALLOWED - COUNTY
Claims totaling $732,757.29 were presented by the County
Treasurer and after reading and verifying same, a Motion
was made by Commissioner Balajka and seconded by
Commissioner Floyd that said claims be approved for
payment. Commissioners Galvan, Balajka, Floyd, Finster
and Judge Marshall all voted in favor.
COUNTY TREASURER - MONTHLY REPORT
e
The County Treasurer presented her re~ort for the month of
July, 2002, and after reading and verlfying same, a Motion
was made by Commissioner Balajka and seconded by
Commissioner Galvan that said report be accepted as
presented. Commissioners Galvan, Balajka, Floyd, Finster
and Judge Marshall all voted in favor.
GENERAL DISCUSSION - VERIZON'S INVOICE
Commissioner Bala}ka discussed a Verizon bill and
insurance issue wlth Rhonda McMahan, Assistant County
Treasurer.
THE COURT ADJOURNED AT 11:30 A.M.
874
11
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PO BOX 66247 HOUSTON, TEXAS 77266-6247
RESIDENTIAL
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ROBERT L SPAW JR. PE (361) 972-2485
Spaw
International
PORT O'CONNOR, TEXAS
HCR2 BOX 329H PALACIOS TEXAS 77 ~65