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VOL 018 (04-17-1998 to 11-25-1998)0 0 REGULAR APRIL TERM THE STATE OF TEXAS g 5 COUNTY OF CALHOUN § HELD APRIL 17, 1998 BE IT REMEMBERED, that on this the 17th day of April, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners` Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog recessed to the District Court Room to accommodate the public present. Upon opening in the District Courtroom, Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - TWO PICK-UP TRUCKS FOR PCT. #2 The following bids were received for - two (2) Pick-up trucks for Pct. #2 . Commissioner Jurek will study the bids and make his recommendation to the Court. _. 1 3211 N. NAVARRO POSTOFFICEBOX 25o9 VICTORIA. TEXAS 77902 512 578.0Ie1 r April 15, 1998 Commissioner's Court Calhoun County Port Lavaca, Texas 77979 Dear Sirs: Attached is the quotation on two (2) 1998 Chevrolet 3/4 ton extended cab pickups currently in inventory for immediate delivery. We do not have a regular cab 3/4 ton pickup in stock that meets your specifications. Orders for 1998 model units for fleet or political sub division organizations are no longer accepted and there are no prices or price assurance for 1999 models to bid on. The attached prices are good as long as we have these units in stock. Deviations: 1. Single 34 gallon fuel tank is standard. Chevrolet does not offer dual tanks. 2. No power windows or door locks. 3. One unit is white and the other unit is pewter in color. 4. Units quoted meet or exceed all other specifications. Sincerely, George A. Horecka Fleet Sales I A • E GC® 2 SPECIFICATIONS & PROPOSAL FOR ONE NEW 1998 PICKUP TRUCK FOR CALHOUN COUNTY.PRECINCT N2 M'pl) NEW 1998,MODEL 3/4 TON EXTENDED CAB PICKUP WITH 8' BED 14 2) MINIMUM WHEEL BASE OF 155" ) MINIMUM GVW RATE OF-7200 LB. cry .4) V-8 ENGINE MINIMUM OF 5.4 LITERS 4YOA) 4 SPEED AUTOMATIC TRANSMISSION WITH AUTO OVERDRIVE AND COOLER coi 6) HEAVIEST TOWING PACKAGE AVAILABLE WITH 2" SQ. TUBE HITCH 5$17) AM/FM RADIO WITH TAPE PLAYER, TILT STEERING WHEEL, AND CRUISE CONTROL �0U'j/A8) POWER STEERING, BRAKES,WINDOWS, MIRRORS AND DOOR LOCKS .A) HEAVY DUTY CLOTH BENCH SEAT WITH 40/60 SPLIT/REAR FOLD UP SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT XC L 11) POSITIVE TRACTION REAR END ,Slt l 2 ) FULL SIZE SPARE . TIRE 13) HEAVY DUTY REAR BUMPER 14 ) DUEL FUEL TANKS 5iv, `CnwJ� 16) COLOR RESTRICTIONS - BODY - WHITE �� BID PRICE WITHOUT TRADE-IN $ Vv BID PRICE WITH TRADE-IN: $ 1G6 TRADE-IN: 1992 BUICK CENTURY • 1NIt I VI L1179. DELIVERY - FOB CALHOUN COUNTY PCP. 92 BARN, PORT LAVACA, TEXAS. DELIVERY DATE: 9-10 WQek� I BID PRICE MUST INCLUDE ALL TITLE, LICENSE (EXEMPT), DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE HAS TAKEN DELIVERY, INSPECTED THE VEHICLE, AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. ' * �r ttc, �CP.3 �„ic-►- i+`C.i�ttQl. �i 4 � , • C) "J !�;?-; 3 SPECIFICATIONS & PROPOSAL FOR ONE NE14 1998 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT 02 F2+i 1) NEW 1998 MODEL 3/4 TON REGULAR CAB PICKUP WITH LONG WHEEL BASE !1� 2) MINIMUM WHEEL BASE OF 131.510 13�" 61-0 3) MINIMUM GVW RATE OF 7200 LB. q%-4) V-8 ENGINE MINIMUM OF 5.4 LITERS JJ%5) 4 SPEED AUTOMATIC TRANSMISSION WITH AUTO OVERDRIVE AND COOLER b31 6) HEAVIEST TRAILER TOWING PACKAGE AVAILABLE WIT 2" SQ. TUBE HITCH 90 7) AM/FM RADIO, TILT STEERING ✓ WHEEL, AND CRUISE CONTROL 8) POWER STEERING, BRAKES, AND WINDOWS 9) HEAVY DUTY CLOTH BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS )(CZ12) POSITIVE TRACTION REAR END 9;1'7, 13) FULL SIZE SPARE TIRE 14) !IE Y DUTY REAR BUMPER ! 15) DULEE FUEL TANKS �1n lAJ%Oc CMOR C OR RESTRICTIONS - BODY - PREFERABLY WHITE BID PRICE: $ 203 SJyl DELIVERY - FOB CALHOUN COUNTY PCT. R2 BARN, PORT LAVACA, TEXAS. DELIVERY DATE: a to ti.Ye.ekC BID PRICE MUST INCLUDE ALL TITLES, LICENSE (EXEMPT), DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE HAS TAKEN DELIVERY, INSPECTED THE VEHICLE, AND NOTIFIED THE; COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE. COUNTY AUDIT AND ALL PAPERWORK NECESSARY FOR TITLE AP r Pf1t — baltw Ndt 4wo HEATH SEERDEN SALES COORDINATOR LEONARD KOVAR FORD COMPANY P.O. SOX 3100 4WO N. NAVARRO VICTORIA. TX "M • i BUS. 57&1221 N 1998 tXT CAB SWB FLEETSIDE 11U LT PEWTER METALLIC; 1 13C GRAY CLOTH TRIM ORDER NO. 604E9D/TRS PICKUP CHEVROLET MOTOR DIVISION /V80 GENERAL MOTORS CORPCJRATIUN a0007 VAN DYKE STOCFI NU ' 'j 1pQ�WARREN MI 48093-E350 VIN 16C EC19 R2 WE197768 VEHICLE INVOICE IUD33243485 MODEL & FACTORY OPTIONS MSHP CC10753 EXT CAP SWB FLEETSIDE PIC 18455.00 AE7 SPLIT BENCH RECLINING FHT SEAT N/C AJ1 DEEP' TINTED GLASS 107.00 AU3 POWER DOUR LUCK SYSTEM 1;56.00 B30 FLUOR C:ARPE'TAU 51. QlQl 1� /�/ � G7 r] OD B32* FRUNT COLOR -KEYED FLOUR MAPS ��,00 Yf `/ / /� FE9 FEDERAL/NY/MA/LT EMISSIONS N/C GU6 REAR AXLE 3.42 RATIO N/C i/YILX c O dCdIQ 080 LOCKING DIFFERENTIAL-REAk, AXLE ab2.00 O KNP HD AUX TRANSMISSION COOLING SYS 96.00 L31 VORILC 5700 V8 SFI ENGINE II98.00 M30 4 SPD AUTOMATIC TRANSMISSION 970.00 04B0 8T 6,ELI LP GVW RATING R8T PRELIMINARY INVOICE 0.,00 �n R9A CONVENIENCE PKG CONSISTS OF 1337.00 SAVINGS W/MINIMUM PURCHASE OF: � n / * AIR CONDITIONING ,VU,"�_N * TILT STEERING & SPEED CONTROL /(•_! Q * AM/FM STEREO W/LASSETTE 1w R9B BRIGHT APPEARANCE PKG CONSISTS 483.014 OF SAVINGS W/MIN. PURCHASE OF: * RALLY WHEELS * CHROME APPEARANCE PACKAGE. * CHROME: HEAR STEW BUMPER * DELUXE FRONT BUMPER WITH RUB STRIPS * BRIGHT BODY SIDE MULDINGS XFL P235/75RI-5 ALS BW TIRES-FRNT N/C YFL P'235//:,RIS ALS BW TIRES -REAR N/C ZFL P235/76R1J ALS BW rIRE-•SPARE N/C ISA PREFERRED E6UIPMENT GROUP 1SA N/C CHEYENNE DECOR 1SZ PREFERRED EQUIPMENT SAVINGS 700.00- 11U LT PEWTER METALLIC N/C 13C GRAY CLOTH TRIM 0.00 TOTAL MODEL & OPTIONS. 22422.00 t� DESTINATION CHARGE 6Z:s. na DEALER ADVERTISING % (j L TOTAL 23047.00 MEMO: TOTAL LESS HOLOBACK AND APPROX WHOLESALE FINANCE LkEDIT INVOICE DUES NOT REFLECT DEALERS ULTIMATE OUST BECAUSE OF MANUFACTURER REBATES, ALLOWANCES, INCENTIVES, HOLDBACK. FINANCE CREDIT AND RETURN TO DEALER OF ADVERTISING MONIES, ALL OF WHICH MAY APPLY TO VEHICLE. ATZENHUFFER CHEVROLET COMPANY, 1NC. 5 SPECIFICATIONS & PROPOSAL FOR ONE NEW 1998 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #2 1) NEW 1998 MODEL 3/4 TON �7� PICK WITH LONG WHEEL BASE .. 2) MINIMUM WHEEL BASE OF 1-31.5+' I S- 3) MINIMUM GVW RATE OF A-240 LB. 4) V-8 ENGINE MINIMUM OF 5.4 LITERS 5) 4 SPEED AUTOMATIC TRANSMISSION WITH AUTO OVERDRIVE -AND COOLER 6) HEAVIEST TRAILER TOWING PACKAGE AVAILABLE WITH 2" SQ. TUBE HITCH 7) AM/FM RADIO, TILT STEERING WHEEL, AND CRUISE CONTROL 8) POWER STEERING, BRAKES, AND WIN➢OWS 9) HEAVY DUTY CLOTH BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) POSITIVE TRACTION REAR END 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 15) DULE FUEL TANKS 16) COLOR RESTRICTIONS - BODY - PREFERABLY WHITE BID PRICE: $ `/ 7 7, DELIVERY - FOB CALHOUN CDUNPY PCT. #2 BARN, PORT LAVACA, TEXAS. DELIVERY DATE: BID PRICE MUST INCLUDE ALL TITLES, LICENSE (EXEMPT), DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1, THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE HAS TAKEN DELIVERY, INSPECTED THE VEHICLE, AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. .2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. 0 �398 HD EXT CAB FLEETSIOE PICKUP CHEVROLET MOTOR DIVISION 1 5OUSUMMIT WHITE 26C /V8G GENERAL MUTURS GOkPORATION 26C BLUE CLOTH TRIM -30007 VAN DYKE ^y ORDER NO. 836U58/TRS STOCK NO 00 +7 7„--WARREN MI 48093-2350 AgKN 1GC GCE9 R6 WE207720 VEHICLE INVOICE IDD33621920 DEL & FACTORY OPTIONS MSHP n CC209525 HD LXT CAB FLEETSIDE PICK 20584.20 cuvv T� AE7 SPLIT BENCH RECLINING FRT SEAT N/C C6P 8600 LB GVW RATING N/C EFi REAR BUMPER DELE f E IZo. NN-, 071 Z S No FE9 FEDERAL/NY/MA/CT EMISSIONS N/C -y GT4 14EAR AXLE — 3.13 RATIO N/C G80 LOCKING DIFFERENTIAL—REAk AXLE 252.00 KNP HD AUX TRANSMISSION COOLING SYS N/C z R� IQ9 t- teE;• } L31 VURTEG 5700 V8 SFI ENGINE 0.CAW MT1 4—SPD AUTOMATIC TRANS—HVY DUTY 970.00 / RST PRLLIMINARY 1NVOIG•L 0.00 r R9A CONVENIENCE PKG CONSISTS OF 1337.N0 SAVINGS W/MINIMUM PURCHASE OF: # AIR CONDITIONING awl # TIL7 STEERING R� SPEED CUNT RUL # AM/FM STEREO W/CASSETTE / XHH LT24S/75R16/E ALS BW TIRES-FkIJT NIL; ,1 YHH LC245/7bR16/E ALS BW TIRES -REAR N/C ZHH LT245/75R16/E ALS BW TIRE-SPAkE N/C 1SA PREFERRED EOUIPh1ENT UNOUP 1SA N/C CHEYENNE DECOR ISZ PREFERkED EGIUIPMENT SAVINGS 54,10. 00- acBLUE CLOTH TRIM N:00 SUMMIT WHITE TOTAL MODEL B OPTIONS DESTINATION CHARGE DEALER ADVERTISING TIRE WEIGHT TAX TOTAL 23138.a0 MEMO: TOTAL LESS HOLDBACK AND APPROX WHOLESALE FINANCE CREDIT INVOICE DOES NOf REFLECT DEALER'S ULTIMATE CU3T 9ECAUSE OF MANUFACTURER ATES., ALLOWANCES, INCENTIVES, HULDBAGK, FINANCE CREDIT AND RETURN TO LER OF ADVERTISING MONIES, ALL OF WHICH MAY APPLY TO VEHICLE. ###it•-x###ir##########x•####*######## x####�•##*## x•############ x # ##x•#at# � x *# :7 ATZENHOFFER CHEVROLET COMPANY, INC. i,;l 0 SPECIFICATIONS & PROPOSAL FOR ONE NEW 1998 PICKUP TRUCK FOR CALHOUN COUNTY.PRECINCT #2 1) NEW 1998 MODEL 3/4 TON EXTENDED CAB PICKUP WITH 8' BED 2) MINIMUM WHEEL BASE OF 155" AGoo 3) MINIMUM GVW RATE OF-7200 LB. 4) V-8 ENGINE MINIMUM OF 5.4 LITERS 5) 4 SPEED AUTOMATIC TRANSMISSION WITH AUTO OVERDRIVE AND COOLER 6) HEAVIEST TOWING PACKAGE AVAILABLE WITH 2" SQ. TUBE HITCH 7) AM/FM RADIO WITH TAPE PLAYER, TILT STEERING WHEEL, AND CRUISE CONTROL 8) POWER STEERING, BRAKES,WINDOWS, MIRRORS AND DOOR LOCKS 9) HEAVY DUTY CLOTH BENCH SEAT WITH 40/60 SPLIT/REAR FOLD UP SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) POSITIVE TRACTION REAR END 12) FULL SIZE SPARE TIRE 13) HEAVY DUTY REAR BUMPER 14) DUEL FUEL TANKS 16) COLOR RESTRICTIONS - BODY - WHITE BID PRICE WITHOUT TRADE-IN $ VQ, /} W, BID PRICE WITH TRADE-IN: TRADE-IN: 1992 BUICK CENTURY DELIVERY - FOB CALHOUN COUNTY PCT. #2 BARN, PORT LAVACA, TEXAS. DELIVERY DATE: BID PRICE MUST INCLUDE ALL TITLE, LICENSE (EXEMPT), DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: r. 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE HAS TAKEN DELIVERY, INSPECTED THE VEHICLE, AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. C'A i 3211 N. NAVARRO POST OFFICE BOX 2509 VICTORIA. TEXAS 77902 • D12 - 578.0161 April 15, 1998 Commissioner's Court Calhoun County Port Lavaca, Texas 77979 Dear Sirs: Attached is the quotation on two (2) 1998 Chevrolet 3/4 ton extended cab pickups currently in inventory for immediate delivery. We do not have a regular cab 3/4 ton pickup in stock that meets your specifications. Orders for 1998 model units for fleet or political sub division organizations are no longer accepted and there are no prices or price assurance for 1999 models to bid on. The attached prices are good as long as we have these units in stock. Deviations: 1. Single 34 gallon fuel tank is standard. Chevrolet does not offer dual tanks. 2. No power windows or door locks. 3. One unit is white and the other unit is pewter in color. 4. Units quoted meet or exceed all other specifications. Sincerely, George A. Horecka Fleet Sales • MIISU61SN1 MC:ots 91 SPECIFICATIONS & PROPOSAL FOR ONE NEW 1998 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT $2 1) NEW 1998 MODEL 3/4 TON REGULAR CAB PICKUP WITH LONG WHEEL BASE "� • 2) MINIMUM WHEEL BASE OF 131.5" 3) MINIMUM GVW RATE OF 7200 LB.J--_ 4) V-8 ENGINE MINIMUM OF 5.4 LITERS " 5) 4 SPEED AUTOMATIC TRANSMISSION WITH AUTO OVERDRIVE AND COOLER ✓ 6) HEAVIEST TRAILER TOWING PACKAGE AVAILABLE WITH 2" SQ. TUBE HITCH ✓ 7) AM/FM RADIO, TILT STEERING WHEEL, AND CRUISE CONTROL 8) POWER STEERING, BRAKES, AND WINDOWS ✓ 9) HEAVY DUTY CLOTH BENCH SEAT ✓ 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS k' 12) POSITIVE TRACTION REAR END ✓ 13) FULL SIZE SPARE TIRE ✓ 14) HEAVY DUTY REAR BUMPER 15) DULE FUEL TANKS 5/'zvLQ 4A 16) COLOR RESTRICTIONS - BODY - PREFERABLY WHITE ✓ BID PRICE: $1 r 7f-'4. eoE . DELIVERY - FOB CALHOUN COUNTY PCT. #2 BARN, PORT LAVACA, TEXAS. DELIVERY DATE: Ga �* -f WA" r.4'� BID PRICE MUST INCLUDE ALL TITLES, LICENSE (EXEMPT), DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BI➢ WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE HAS TAKEN DELIVERY, INSPECTED THE VEHICLE, AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. 10 SPECIFICATIONS & PROPOSAL FOR ONE NEW 1998 PICKUP TRUCK FOR CALHOUN COUNTY.PRECINCT #2 �1) NEW 1998 MODEL 3/4 TON EXTENDED CAB PICKUP WITH 8' BED 2) MINIMUM WHEEL BASE OF 155" Y /' 4W.B. 0AeZ 3) MINIMUM GVW RATE OF 7200 LB. ✓ 4) V-8 ENGINE MINIMUM OF 5.4 LITERS 5) 4 SPEED AUTOMATIC TRANSMISSION WITH AUTO OVERDRIVE AND COOLER/' 6) HEAVIEST TOWING PACKAGE AVAILABLE WITH 2" SQ. TUBE HITCH A-- 7) AM/FM RADIO WITH TAPE PLAYER, TILT STEERING WHEEL, AND CRUISE CONTROL ✓ 8) POWER STEERING, BRAKES WINDOWS, MIRRORS AND DOOR LOCKS ✓ 9) HEAVY DUTY CLOTH BENCH SEAT WITH 40/60 SPLIT/REAR FOLD UP SEAT r� 10) FACTORY AIR CONDITIONING AND HEATING UNIT A' 11) POSITIVE TRACTION REAR END ✓ 12) FULL SIZE SPARE TIRE 13) HEAVY DUTY REAR BUMPER t" 14) DUEL FUEL TANKS 3"/!4 011-1 Z0 Aa_FG 7i#Hk 16) COLOR RESTRICTIONS - BODY - WHITE A --- BID PRICE WITHOUT TRADE-IN $ 020, 9/0, oo BID PRICE WITH TRADE-IN: TRADE-IN: 1992 BUICK CENTURY DELIVERY - FOB CALHOUN COUNTY PCT. #2 BARN, PORT LAVACA, TEXAS. DELIVERY DATE:' ig 7"a 8 wgelc'S. F/rOist B/4 1446*iwo BID PRICE MUST INCLUDE ALL TITLE, LICENSE (EXEMPT), DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID .WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE HAS TAKEN DELIVERY, INSPECTED THE VEHICLE, AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. /VOTE F0/2D ONLY i+YrStrluFAc7ZtEei 6A5't9ElJ /N S�G.4.B 90? oa #aI/. w 400/4.Z uP �AGTo/2y 020E.2 ceed aFF 3-a 719,7 �! it SPECIFICATIONS & PROPOSAL FOR ONE NEW 1998 PICKUP TRUCK FOR CALHOUN COUNTY.PRECINCT 02 & Ap 1) NEW 1998 MODEL 3/4 TON EXTENDED CAB PICKUP WITH 8' BED 2) MINIMUM WHEEL BASE OF 155" J' 9W 40. OAeZ 3) MINIMUM GVW RATE OF 7200 LB. ✓ 4) V-8 ENGINE MINIMUM OF 5.4 LITERS�� 5) 4 SPEED AUTOMATIC TRANSMISSION WITH AUTO OVERDRIVE AND COOLERI'' 6) HEAVIEST TOWING PACKAGE AVAILABLE WITH 2" SQ. TUBE HITCH ✓ 7) AM/FM RADIO WITH TAPE PLAYER, TILT STEERING WHEEL, AND CRUISE CONTROL r � 8) POWER STEERING, BRAKES,WINDOWS, MIRRORS AND DOOR LOCKS ✓ 9) HEAVY DUTY CLOTH BENCH SEAT WITH 40/60 SPLIT/REAR FOLD UP SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) POSITIVE TRACTION REAR END ✓" 12) FULL SIZE SPARE TIRE ✓ 13) HEAVY DUTY REAR BUMPER A-' 14 ) DUEL FUEL TANKS .3"A4- Sll-fZ FUEL 7i�rY� 16) COLOR RESTRICTIONS - BODY - WHITE ✓ BID PRICE WITHOUT TRADE-IN $ 4209/40, 0M BID PRICE WITH TRADE-IN: $ /, ?if, 0--9 TRADE-IN: 1992 BUICK CENTURY DELIVERY - FOB CALHOUN COUNTY PCT. #2 BARN, PORT LAVACA, TEXAS. DELIVERY DATE: f 7b P W®al4j& F_Aa' G B/.D .Aty.kadoo _.BID PRICE MUST INCLUDE ALL TITLE, LICENSE (EXEMPT), DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE HAS TAKEN DELIVERY, INSPECTED THE VEHICLE, AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. /VOTE' F"4JZt? ONLY �1�Wui.9�TlteES- C� 8EC2 /N S/c'.g�3 7p? d D #J',1r d. W RIC*- 4 ,-0 fAGTo,�L, y AoO�-r teed oF.oc' 3/a 7149 Sp 9.2 Cugfen T060A Govemment & Commercial Safes 0 POTT MOTORS, MC, I NAIL (HWY. 365) PORT NECHES, TEXAS 77651 OMISKEY, JR. C.P.A. OUNTY AUDITOR 1.888.97-FLEET UN COUNTY, TEXAS 409/727.1451 - COUNTY COURTHOUSE FAX409-724-093a VACA, TEXAS 77979 __ ._ ...__. ... _512)-553-4610 April 6, 1998 Dear Bidder: ANNEX You are invited to submit a bid on the following item(s): TWO (2) NEW 1998 PICKUP TRUCKS FOR CALHOUN COUNTY PRECINCT #2 You are requested to submit your bid addressed to: HOWARD G. HARTZOG COUNTY JUDGE CALHOUN COUNTY, TEXAS 211 S. ANN - COUNTY COURTHOUSE PORT LAVACA, TEXAS 77979 Bids should be submitted in a sealed envelope plainly marked: 0 "SEALED BID - TRUCKS - PCT. #2" Bids will be received in the office of the County Judge until 10:00 AM, Friday, April 17, 1998 at which time they will be publicly opened and read aloud in the regular meeting room of the Commissioners' Court. Bids received after the designated time will be returned unopened. The Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to the County. The County of .Calhoun, Texas is an equal employment opportunity employer. The County does not discriminate on the basis of race, color, national origin, sex, religion, age and handicapped status in employment or the provision of services. BY ORDER OF COMMISSIONERS' COURT 0 13 ,46P530 VEHICLE ORDER CONFIRMATION 04/16/98 18:12:52 ==> _ Dealer: F5213S 1999 F-SERIES Page: 1 of 2 Order No: 0000 Priority: E9 Ord FIN: OH574 Order Type: 58 Price Level: 911 nerd P;P. smA cent/Flt Name! CALHOUN COUNT PO Number: RETAIL DLR INV X20 F250 02 S/C $21855 $19197.00 T35 LT 35 SSW A-S 158" WHEELBASE Z1 OXFORD WHITE CC 3 .40/20/40 BENCH NC NC 2 GRAPHITE 507A PREF EQUIP PKG 1875 1593.00 .XLT TRIM 52N SPO CTL/TLT WHL 572 AIR CONDITIONER 589 AM/FM ELEC CASS MC NC 64F .FORG ALUM WHLS 65M MID -SHIP FUEL NC NC 903 POWER CONVEN PK XC2 4,ID LTD SLIP 531 TRAILER TOW PKG 632 .HD BATTERY 153 FRT LIC BRACKET 201 8800# GVWR PKG 47Z AMB PKG NOT REQ TOTAL * SPCL TOTAL *THIS 99L 5.4L EFI V8 ENG NC NC 44E ELEC 4-SPD AUTO 995 846.00 Fi=Help F2=Return to Order F4=Submit F5=Add to Library RETAIL NC 310 ISO NC NC BA E AND OPTIONS 26535 A OED DISC * (750) 25785 IS NOT AN INVOICE* MORE ORDER INFO NEXT FS=Next F3/F12=Veh S006 - MORE DATA IS AVAILABLE. CNGP530 VEHICLE ORDER CONFIRMATION Order No: 000 Ord PEP: 607A 1999 F-SERIES 0 Priority: E9 Ord FIN: QH574 Order Type: 58 Cust/Flt Name: CALHOUN COUNT PO Number: RETAIL DLR INV 512 SPARE TIRE/WHL $270 5229.00 54Q POWER MIRROR 100 85.00 59R AFRO HEADLAMPS NC NC 768 CHROME RR BMPR 150 129.00 86R TRLR HITCH RCVR 150 128.00 SP DLR ACCT AOJ (1375.00) 16 US GAL GAS 24.00 84A NET INV FLT OPT NC 7.00 ** FLT MKTG CR DEST AND DELIV 640 640.00 TOTAL BASE AND OPTIONS 26535 21927.00 * SPCL ADDED DISC * (750) (638.00) TOTAL 25785 21289.00 *THIS IS NOT AN INVOICE* Fi=Help F2=Return to Order F4=Submit F5=Add. to Library S099 - PRESS F4 TO SUBMIT PAGE * DLR IN� N 263.0 162.00 NC NC 21927.00 (638.00) 21289.00 Ord Menu 0000448 04/16/98 18:13.31 Dealer: F5213 Page: 2 of Price Level: 91 RETAIL OLR INV 0 F7-Prev F3/F12=Veh Ord Menu QC00448 U�r k, DMGM iC' V(Pm"� 6_M6 oruY 0 MI TOTAL BASE AND OPTIONS 26535 21927.00 * SPCL ADDED DISC * (750) (638.00) TOTAL 25785 21289.00 *THIS IS NOT AN INVOICE* Fi=Help F2=Return to Order F4=Submit F5=Add. to Library S099 - PRESS F4 TO SUBMIT PAGE * DLR IN� N 263.0 162.00 NC NC 21927.00 (638.00) 21289.00 Ord Menu 0000448 04/16/98 18:13.31 Dealer: F5213 Page: 2 of Price Level: 91 RETAIL OLR INV 0 F7-Prev F3/F12=Veh Ord Menu QC00448 U�r k, DMGM iC' V(Pm"� 6_M6 oruY 0 MI SPECIFICATIONS & PROPOSAL FOR ONE NEW 1998 PICKUP TRUCK FOR CALHOUN COUNTY.PRECINCT #2 1)ONEW 1998 MODEL 3/4 TON EXTENDED CAB PICKUP WITH 8' BED 2) MINIMUM WHEEL BASE OF 155" 3) MINIMUM GVW RATE OF•7200 LB. 4) V-8 ENGINE MINIMUM OF 5.4 LITERS 5) 4 SPEED AUTOMATIC TRANSMISSION WITH AUTO OVERDRIVE AND COOLER 6) HEAVIEST TOWING PACKAGE AVAILABLE WITH 2" SQ. TUBE HITCH 7) AM/FM RADIO WITH TAPE PLAYER, TILT STEERING WHEEL, AND CRUISE CONTROL 8) POWER STEERING, BRAKES WINDOWS, MIRRORS AND DOOR LOCKS 9) HEAVY DUTY CLOTH BENCH SEAT WITH 40/60 SPLIT/REAR FOLD UP SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) POSITIVE TRACTION REAR END 12) FULL SIZE SPARE TIRE 13) HEAVY DUTY REAR BUMPER 14) DUEL FUEL TANKS 16) COLOR RESTRICTIONS - BODY - WHITE BID PRICE WITHOUT TRADE-IN $ 21063 BID PRICE WITH TRADE-IN: $ TRADE-IN: 1992 BUICK CENTURY 0 DELIVERY - FOB CALHOUN COUNTY PCP. #2 BARN, PORT LAVACA, TEXAS. DELIVERY DATE: QU J6 Z(, 1918 AfA2oylmkj-et- BID PRICE MUST INCLUDE ALL TITLE, LICENSE (EXEMPT), DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE HAS TAKEN DELIVERY, INSPECTED THE VEHICLE, AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. L� CNGP530 VEHICLE ORDER CONFIRMATION 04/16/98 1� Order No: 0000 Priority: Ord 1999 F-SERIES E9 Ord FIN: QH5 4 Order Deafer, Page: 1 PEP: 607A Cust/Fit Name: CALHOUN COUNT T 56 PO Number: Number: Price Level: F20 F250 4X2 SO R/C RETAIL, $19900 DLR INV $17535.00 44E ELEC 4-SPD AUTO RETAIL5995 S8g6I Z1 137" WHEELBASE OXFORD WHITE CC T35 T2 LT235 BSW A-S NC 3 2 BENCH GRAPHITE GRAPHITE NC XC2 NC 531 4 LTD SLIP TRAILER TOW PKG 190 607A PREF EQUIP PKG .XLT TRIM 1875 632 1593.00 153 HD BATTERY FRT LIC BRACKET 162.t NC 52N .SPD CTL/TLT WHL 201 8800# GVWR PKG NC i 54P 572 .MANUAL MIRROR .AIR CONDITIONER NC NC TOTAL BASE AND OPTIONS 24480 20242.E 589 AM/FM ELEC CASS NC * SPCL NC TOTAL ADDED DISC * (750) (638.1 64F 65M .FORG ALUM WHLS .MID -SHIP FUEL NC *THIS IS NOT AN INVOICE*3730 19604.i 903 99L• POWER CONVEN PK 5.4L EFI V8 ENS NC NC * MORd ORDER INFO NEXT PAGE F1=Help F4=Submit NC F2-Return to Order F5=Add FB=Next F3/F12=Veh Ord Menu 5006 - MORE DATA IS AVAILABLE. to Library CNGP530 __> VEHICLE ORDER CONFIRMATION 04/16/98QISO 1999 F-SERIES Order No: 0000 Priority: E9 Ord FIN: QH5714 Order Dealer: Ord PEP: 607A Cust/Fit Name: CALHOUN COUNT Type: 58 PO Number:. PriceaLevel:t 47Z AMB PKG NOT REQ RETAIL DLR INV RETAIL OLR I! 512 SPARE TIRE/WHL 270 229.00 59R AERO HEADLAMPS NC NC 768 CHROME RR BMPR 150 128.00 86R TRLR HITCH RCVR ISO 128.00 SP OLR ACCT ADJ (1313.00) 16 US GAL GAS 24.00 84A NET INV FLT OPT NC 7.00 ** FLT MKTG CR DEST AND DELIV 640 640.00 TOTAL BASE AND OPTIONS 24480 20242.00 * SPCL ADDED DISC * (750) (638.00) TOTAL 23730 19604.00 *THIS IS NOT AN INVOICE* F7=Prev F1=Help F2=Return to Order F3/F12=Veh Ord Menu F4=Submit FS=Add to Library $099 - PRESS F4 TO SUBMIT QC0044 PUPKK VJL4 M SPECIFICATIONS & PROPOSAL FOR ONE NEW 1998 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #2 1) NEW 1998 MODEL 3/4 TON REGULAR CAB PICKUP WITH LONG WHEEL BASE 46 MINIMUM WHEEL BASE OF 131.5" MINIMUM GVW RATE OF 7200 LB. 4) V-8 ENGINE MINIMUM OF 5.4 LITERS 5) 4 SPEED AUTOMATIC TRANSMISSION WITH AUTO OVERDRIVE AND COOLER 6) HEAVIEST TRAILER TOWING PACKAGE AVAILABLE WITH 2" SQ. TUBE HITCH 7) AM/FM RADIO, TILT STEERING WHEEL, AND CRUISE CONTROL 8) POWER STEERING, BRAKES, AND WINDOWS 9) HEAVY DUTY CLOTH BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) POSITIVE TRACTION REAR END 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 15) DULE FUEL TANKS 16) COLOR RESTRICTIONS - BODY - PREFERABLY WHITE BID PRICE: $ t�� ic7 LIVERY - FOB CALHOUN COUNTY PM #1 BARN, PORT LAVACA, TEXAS. ,,� DELIVERY DATE: TUNS 2pw 111998 /" oxtNAmy BID PRICE MUST INCLUDE ALL TITLES, LICENSE (EXEMPT), DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE HAS TAKEN DELIVERY, INSPECTED THE VEHICLE, AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. 17 PROPOSED BOOT CAMP FOR JUVENILES - NEAR REPORTS Larry Ramirez, a member of the Concerned Citizen's for Youth group, and also the attendance officer for the school in Calhoun County spoke to the Court first on behalf of a proposed boot camp for Juveniles. Nancy Pomykal, J.P. Pct. #5 read a letter from the Calhoun High School Site Based Decision Making Committee, Sheriff Browning read a Resolution from the Sheriff's Dept., Gary Noskat J.P.Pct. #3 _appeared and read a Resolution from the City of Point Comfort, Mayor Tiney Browning read a Resolution from the City of Port Lavaca and a letter from the City of Seadrift, Mrs. Albrecht, President of the school Board read a Resolution supporting the boot camp, Brenda Dworaczyk, Chairperson of Concerned Citizens for youth read a letter, Carolyn Adrian, with the Chamber of Commerce, Dale Weathersby, Adan Chavana, John Woods with the Flex Ed program at the school, and Harry Frankson also expressed support. Adele Hamelwright with the Calhoun County Youth Ministries Alliance also spoke on behalf of the proposed boot camp. A Petition was also presented to the Court by Mr. Ramirez with almost a thousand signatures of people supporting this program. The Court thanked the school, the J.P.'s Mr. Ramirez and all the concerned citizens for their interest and support. No action was taken this date. Calhoun High School Saudcrab Blvd. Port Lavaca, Texas 77979 (512) 552-3775 • Fax (512) 552-1675 April 16, 1998 To Whom it May Concern. � 'Calhoun County Independent School District 'File Calhoun I ligh School Site Based Decision Making Convnittee is writing this letter to let you know that we are very supportive of the proposed "Boot Camp" for Calhoun County. The members see this as a positive. step to problems with Juveniles. The members were polled by telephone on April 14, 1998, All members reached were supportive of the idea of having a "Boot Camp" in our county. The following members were polled: Maria Zirkeiback Sharon Davila Steve Marwitz Judy O'Neil Ken Ryan Rev, B. C. Brown Leta Callaway Sincerely, CHS Site Based Committee 11 • c COUNTY OF CALHOUN SHERIFF B. B. BROWNING 211 SOUTH ANN STREET PORT LAVACA, TEXAS 77979 eommittfd to Commutu*ty ,-�VPEds April 2, 1998 Judge Howard Hartzog 211 So. Ann Port Lavaca, TX 77979 Dear Judge Hartzog: As Sheriff of Calhoun County,iI can our think countyof no other lp program better than a "Boot Camp" placed p the truancy in our schools and juveniles on the streets. Something must be done to impress the importance of obtaining a high school education so they may lead a more productive adult • life. It appears the "Boot Camp" concept will be voted on during our next legislative session since the ones now in operation are successful. Z encourage you to support this important issue and let it be a reality by September this year. Cordially yours, B. B: Browning, Calhoun County nl c: Calhoun County Commissioner's Court • 19 98-R-9 THE STATE OF TEXAS COUNTY OF CALHOUN CITY OF POINT COMFORT WHEREAS, the Point Comfort City Council believes that our children are our future; and WHEREAS, the Point Comfort City Council believes that when our children err they are in need of guidance and assistance; and WHEREAS, the Point Comfort City Council believes an opportunity exists to provide guidance to children who commit crimes while they are still in their parents' household; and WHEREAS, the Point Comfort City Council believes the creation of a Juvenile Boot Camp in Calhoun County will provide this opportunity. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Point Comfort, Texas, that the Calhoun Countyp Commissioners' Court and the Juvenile Justice Board be urged to develop a Juvenile Boot Camp .in Calhoun County. PASSED AND ADOPTED this the 14th day of April, 1998. ATTEST: ar .ot e L anes City Secretary APPROVED: Lzez�t<le-�, , Pam—Lambden, Mayor C� 1] 20 RESOLUTION THE STATE OF TEXAS ) COUNTY OF CALHOUN ) CITY OF PORT LAVACA ) WHEREAS, the City Council of the City of Port Lavaca believes that our children are our future; and WHEREAS, the City Council of the City of Port Lavaca believes that when our children err, they are in need of guidance and assistance; and WHEREAS, the City Council of the City of Port Lavaca believes an opportunity exists to provide guidance to children who commit crimes while they are still in their parents' household; and WHEREAS, the City Council believes the creation of a Juvenile Boot Camp in Calhoun County will provide this opportunity. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Port Lavaca, Texas, that the Calhoun County Commissioners' Court and -the Juvenile Justice Board be urged to develop a Juvenile Boot Camp in Calhoun County. PASSED AND ADOPTED this 13th day of April, 1998. ATTEST: (7 el,4 I Y ECRETAIY • CITY OF PORT LAVACA, TEXAS O 21 APR-15-98 WED 9.22 CITY OF SEADRIFT 15127852208 P,02 CITY OF SEADRIFT POST OFFICE BOX 159 SEADRIFT. TEXAS 77983 (5121 785.2251 FAX 765-2208 Apeil 14.1"S To Whom It May Cowcn4 I pawaWlY would like to eat the creation of a Juvmik Boot Camp in CaUm m County. As Maya' of the City of Seadrift, I ¢an only apmk for nt7wWsad with the omseu us of the CouxbW bdww that a Boot Camp m CaUrwn Canty a greedy needed Zia City Caned will be Ming a reaohdiaa' nlpYxx mS &a Juva ita Hoot Camp within Calhoun Canty at atr May meeting. The City of Seadrift balirm that a Boot Camp will give ua the oppor tut»ty to psovida gttidattae for thoee jttveoilee that aonamtit aria>es vvbite that' ato a�i in the& pameta hmsehokt I would ltla to StrM t0 tho Calbam Cotmty Coamniaricnam Coat and tho Juvenile Jwtim Board how important am ehlldm am and that tray do need guidann am time to time. Withgour help in th; &Ndopm wi of a Mmula Boot Camp we an gm them the eu clom that they will nod fi m time to Limo. ginemly, City of sa da Mock NAW MOM • • 22 CALHOUN COUNTY INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES Resolution Supporting the Creation of a Juvenile Boot Camp in Calhoun County State of Texas§ Calhoun County of Calhoun§ WHEREAS, Calhoun County ISD believes that all children can and must learn; and WHEREAS, Calhoun County ISD realizes that some students misbehave while attending school to the point that their education and the education of other students is stopped; and WHEREAS, state law and CCISD policy require that some • students who misbehave be expelled; and WHEREAS, CCISD believes that students who are expelled do not further their formal education; and WHEREAS, CCISD believes that it is in the best interest of the students and staff in CCISD for a juvenile boot camp to be created; and THEREFORE, be it resolved that the CCISD Board of Trustees supports the concepts of the creation of a juvenile boot camp and encourages the Calhoun County Commissioners Court and the Juvenile Justice Board to work with CCISD administrators to expedite the development of a juvenile boot camp in Calhoun County. • Na� S. Albrecht, President _ri ,�esse Bsexio, Secretary April 7, 1998 IA1; ResB000tcamp.doc) 23 CITIZENS CONCERNED FOR YOUTH (CCY) 525 NORTH COMMERCE PORT LAVACA, TX 77979 TO: The Honorable Howard Hartzog Members of the Commissioner's Court FROM: Concerned Citizens for Youth Brenda Dworaczyk, Chairperson SUBJECT: Juvenile Boot Camp DATE: April 15,1998 Honorable Members of the Court, Concerned Citizen's for Youth urge you to take immediate action to assist the citizens of Calhoun County in an effort to rehabilitate at -risk youth within our county. Members of our committee strongly support the establishment of a boot camp facility for this purpose. We have studied this concept for about three years and believe we have found a camp prototype that would meet the needs of these young people. County citizens have shown great interest and support when presented with this • program concept. We recognize the extreme nature of the boot camp, but concede that problems with at -risk youth are severe and long-standing. Extreme measures are necessary and past due. We implore you to use any available means to assure this county that positive, swift action will be taken to address this issue. Concerned Citizens contend that this Court and its honorable members have the power, the economic means and the foresight to move forward for the youth of Calhoun County. We request that you take action at the April 28, 1998 meeting to allow progress to begin for implementation of the boot camp on August 12,1998. WESTSIDE CALHOUN COUNTY NAVIGATION DISTRICT -ANNUAL REPORT • Mr. Walter Pilgram presented the annual report of Calhoun County Navigation District (on file in the County Clerk's office). Mr. Houlihan also gave a detailed report to the Court. A Motion was made by Judge Hartzog and seconded by Commissioner Finster to accept the annual report of the Westside Calhoun County Navigation District. Judge Hartzog, Commissioners Finster, Belk, Floyd and Jurek all voted in favor. The Court thanked the Navigation District for their report. 24 REQUEST FOR AN ORDINANCE FOR BEACH AREAS IN COUNTY Fred Turner, Attorney at Law, approached the Court concerning a Proposed County Wide Ordinance to control regulation of fire and health hazards in Calhoun County, and particularly the beach areas of Alamo Beach, Magnolia Beach and Indianola. Letter follows with request and Statutes that apply. Commissioner Belk and Commissioner Finster are to serve on a Commmittee to draw up an Ordinance so the Court can consider it. No action was taken by the Court. • TO THE HG7NOI2_ASLE HOWARD HARTZOG AND TH1; CAL230UN COUNTY COMM T S S = ON L:RS COURT APR=Z, 1 , 1998 THE CONCERNED CITIZENS OF CALHOUN COUNTY, ESPECIALLY IN THE ALAMO BEACH, MAGNOLIA BEACH AND INDIANOLA BEACH AREAS, REQUEST YOUR HELP IN ELIMINATING A GROWING PROBLEM IN OUR AREA. WE ARE ESPECIALLY CONCERNED ABOUT THE GROWING NUMBER OF ABANDONED VEHICLES, APPLIANCES, FURNITURE, LUMBER, BRUSH AND OTHER DEBRIS WHICH IS ACCUMULATING IN THE BEACH AREA AND THROUGH OUT THE COUNTY. u,ALSO %THERE,AR,E A.NUMBER OF FISHING SHACKS,,•,TRAVEL TRAILERS/ 06*BANDONED',MOBIL'% HOMES,. AND, OTHER STRUCTURES, 'THAT ARE.;NO LONGER' • � ri,'INHABI•TABLE„LITTERING THE AREA. FURTHERMORE, THERE ARE MANY LOTS IN THE BEACH AREA WHICH HAVE NOT BEEN MOWED FOR MANY MONTHS, WHICH CREATE AN INTOLERABLE FIRE AND HEALTH HAZARD. IN NOVEMBER 1996, SIGNS WERE ERECTED AT MAGNOLIA BEACH AND AT SEVEN OTHER SITES IN THE CALHOUN COUNTY, TEXAS, MARKING THEM AS STOPS ALONG THE "GREAT TEXAS COASTAL BIDDING TRAIL". THESE WILL DRAW BIRD WATCHERS FROM ALL OVER THE COUNTRY. WE WOULD LIKE THESE VISITORS TO REMEMBER THE BEAUTY OF CALHOUN COUNTY, NOT ITS TRASH. WE REQUEST THAT THE CALHOUN COUNTY COMMISSIONERS COURT ENACT AND ENFORCE A COUNTY WIDE ORDINANCE THAT WOULD. A. BAN THE STORAGE OF DISABLED CARS, BATHS, APPLIANCES, UNINHABITABLE TRAVEL TRAILERS, MOBILE HOMES, INOPERABLE FARM OR CONSTRUCTION EQUIPMENT, ON PUBLIC OR PRIVATE PROPERTY FOR NO MORE THAN 30 DAYS. B. REQUIRE ANYONE SELLING SALVAGE MATERIAL, USED VEHICLES, APPLIANCES, FURNITURE AND/OR -OTHER MATERIALS STORED OUT z 25 IN THE OPEN TO ERECT A SOLID BOARD FENCE, AT LEAST SIX FEET IN HEIGHT, TO SCREEN THEIR INVENTORY FROM PUBLIC VIEW. C. REQUIRE LANDOWNERS REMOVE OR DISMANTLE ANY STRUCTURE WHICH HAS BECOME NHABITABLE WITHIN 60 DAYS OF BEING GIVEN PUBLIC NOTICE. D. REQUIRE ALL HOME AND BUSINESS OWNERS TO KEEP THEIR LAWNS OR PROPERTY MOWED TO A HEIGHT NOT TO EXCEED TWELVE INCHES. E. ESTABLISH PROPER FINES FOR PERSONS, WHO HAVE RECEIVED PROPER NOTICE OF VIOLATIONS AND CONTINUE TO VIOLATE THE ORDINANCE. UNDER PUBLIC DOMAIN, CHAPTER 61, USE AND MAINTENANCE OF PUBLIC BEACHES, AND SUBCHAPTER "D" AND 61.122 UNDER TRAFFIC, AND PROHIBITION OF LITTER AND POSSESSION OF ANIMALS ON BEACHES, AND UNDER SECTION 61.127, GRANTS THE COUNTY AUTHORITY TO LEVY CRIMINAL PENALTIES TO INSURE PROPER CONTROL AND THE REGULATION OF FIRE AND HEALTH HAZARDS. THIS ORDINANCE IS ALSO SPONSORED BY FRIENDS OF MID -COAST BEACH COMMUNITY, A NON-PROFIT ORGANIZATION, AND THE FOLLOWING NAMED DIRECTORS: 1. BARBARA TIPTON 2. ROBERT PLATTE 3. LEWIS REYNOLDS 4. JERRY FRIEZE 5. LARRY HAWKS 6. TED KIMSEY 7. FRED P. TURNER 7, ROSE L. WAGOMON I AN ENCLOSING A COPY OF THE STATUTES RESPECTFULLY SUBMITTED THIS 2 P. IN THIS REQUEST. COUNTY OWNED DITCH ENCROACHING ON PRIVATE PROPOERTY Commissioner Jurek explained that he had been approached concerning a county owned ditch in the 6 mile area. That owners of the adjoining property along the ditch state it is encroaching on their property. Ernest Kabela stated there was an easement in 1930 on record (Vol. 17 Pg. 623). This will be taken up later. No action was taken today. • 9 COUNTY AIRPORT - REVIEW CONTRACT CONCERNING MOWING A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to intepret the airport contract to have the airport operator continue to be responsible for the mowing with some assistance from the county; the grass mowed and collection of any monies is to be kept by the airport operator. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. The consensus of the Court was that the mowing at the landfill will be at the discretion of the Landfill department head. RESOLUTION - PHIL GRAMM A Motion was made by Judge Hartzog and seconded by Commissioner Belk to adopt the following Resolution In Honor of Phil Gramm. Judge Hartzog, Commissioners Belk, Jurek, Floyd and Finster all voted in favor. RESOLUTION IN HONOR OF SENATOR PHIL GR.AMM WHEREAS, since the late 1960s, much of the gasoline taxes collected from Texas taxpayers has gone to Washington only to fund other programs, a situation exacerbated by the 1993 Budget Agreement, which increased the gasoline tax by 4.3 cents per gallon, but did not make the money available for transportation purposes; and WHEREAS, on June 19, 1997, Senator Phil Gramm's amendment to the Taxpayer Relief Act was adopted, putting the money from the tax increase into the Highway Trust Fund, its rightful place; and WHEREAS, throughout the 105`h U.S. Congress, Senator Phil Gramm led a bipartisan effort to allow the money collecting in the Highway Trust Fund to be spent on transportation resulting in Amendment No. 1397, the Byrd -Gramm amendment, to halt the diversion of gas tax revenues for non -transportation spending; and WHEREAS, on March 2, 1998, Senator Phil Gramm announced an • unprecedented agreement accomplishing his goal and increasing federal expenditures for transportation by $26 billion, including $1.9 billion for Texas, offering a chance to ease the congestion that often turns long stretches of Texas highways into parking lots; and WHEREAS � two years of hard work on the part of Senator Gramm culminated on March 12, 1998, with the final Senate passage of ISTEA II (S.1173), providing some $10.866 billion over six years to Texas for mobility, increasing the amount for Texas in the original Senate bill by $1.745 billion; and 27 WHEREAS, Senator Phil Gramm also led the creation of a $450 million trade corridor/border infrastructure fund to finance international trade corridors such as the planned IH-69, and the addition of $104 million in recognition of Texas' longtime status as a net; "donor" to the Highway Trust Fund; and WHEREAS, the Honorable Phil Gramm, U.S. Senator from Texas, continues to benefit mobility in Texas through such avenues as his membership on the key legislative committees of Finance, Budget and Banking, Housing and Urban Affairs, and his critical position as a General Conferee on ISTEA Reauthorization. REFORE NOW, THE , LET IT BE RESOLVED that the Calhoun County Commissioners' Court requests that U. S. Highway 87 in Calhoun County be named in honor of Senator Gramm's efforts, "The Senator Phil Gramm Highway'; AND BE IT FURTHER RESOLVED that the Calhoun County Commissioners' Court extends its gratitude for Senator Gramm's efforts on behalf of Calhoun County and Texas and offers any support necessary to assist him in bringing mobility to Texas. SIGNED T%Hor4d. THE TH DAYFudge PRIL 1998, artzo, n Calhoun County, Texas n _ Leroy Belk, P ecinct #1 H. Floyd, Precinct #3 Fran din Jurek, Pre ct #2—1�����ts.Ei_(.c! ��� Kenneth Finster, Precinct #4 Attest: I' 0 • 0 DEDICATION OF OLIVIA HATERIUS PARR/MEMORY OF ROY N. SMITB A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to Dedicate the Olivia Haterius Park in . memory of Roy N. Smith. Commissioners Floyd, Belk, Jurek Floyd and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - TWO PICK-UP TRUCKS FOR PCT. TWO A Motion was made Commissioner Jurek and seconded by Commissioner Floyd to accept the low bid to meet the specifications for the single cab pick-up to Philpot for $17,746.00 and for the extended cab to Port Cities Ford in the amount of $19,263.00. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. BIDS AND PROPOSALS -FOR CALHOUN COUNTY COMM[JNICATZON SYSTEM A Motion was made by Commissioner Floyd and seconded by Commissioners Belk to authorize the county auditor to send out for proposals for a Communications Engineer to evaluate and provide a proposal for improving Calhoun County Communications System, and for a Restoration Architect to evaluate and provide a proposal for the restoration of the County jail for use as a museum. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. CALHOUN COUNTY_NAVIGATION DISTRICT - PIPELINE EASEMENTS • A Motion was made by Commissioner Finster and seconded by Judge Hartzog to authorize Commissioner Belk to get with Jessica Cunningham to do appraisal for the pipeline easement requested by Calhoun County Navigation District. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. DONATION ACCEPTED FROM B.P. CHEMICALS A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to accept a donation of a 1990 Ford Taurus from B. P. Chemicals for the Sheriff's Dept. for Crime Prevention use. Judge Hartzog, Commissioner Jurek, Floyd, Finster and Belk all voted in favor. The County Clerk, Tax Assessor-Colletor and Sheriff Dept. presented their monthly reports for March and after reading and verifying same, a Motion was made by Commissioner Finster, seconded by Commissioner Belk that said reports be approved. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. 29 BUDGET AMENDMENTS -.DISTRICT COURT - JAIL A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the following Budget Amendments be approved. Commissioners Finster, Belk, Floyd, Finster and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST S To: Calhoun County Commissioners' Court From: -LJ' �`zA& wt (Department making this request) Date: �i-I3�� I request an amendment to the 19_1_bbudget for the year following line items in my department: GL-Account-f- Account Namn�e - - J1r I-p4u t Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason 660 $ —� ------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Y� 30 BUDC3ET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Dep2irtment making this request) Date: q—!� qy I request an amendment to the M6 budget for the ea following line items in my department: Amendment OL Account- Account Name Amount Reason 01-4I 0 - (, 307 A-R / 130 Ol-��lo-t��ao 1 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $88,997.62 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said claims be approved for payments. \� ACCOUNTS ALLOWED - HOSPITAL Claims totaling $83,009.69 less $7,000.00 for a trade in, being a total of $76,009.69 were presented by Memorial Medical Center for re-imbursement for E.M.S. Ambulance. A Motion was made by Judge Hartzog and seconded by Commissioner Finster that the ambulance be paid. Judge Hartzog, Commissioners Finster, Belk, Jurek and Floyd all voted in favor. THE COURT ADJOURNED. - 31 SPECIAL APRIL TERM HELD APRIL 28, 1998 THE STATE OF TEXAS S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 28th day of April, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. RESOLUTION OF SUPPORT FOR JUVENILE JUSTICE ALTERNATIVE EDUCATION PROGRAM (JJAEP) A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to adopt the following Resolution to support a Juvenile Justice Alternative Education.Program, with their intention to enter into an inter -local agree- ment with Calhoun County Independent School District to create as JJAEP Program. Judge Hartzog, Commissioners Jurek, Belk, Finster and Floyd all voted in favor. RESOLUTION OF SUPPORT FOR JJAEP WHEREAS, The Commissioners' Court of Calhoun County, Texas believes that our children are our future; and WHEREAS, the Commissioners Court of Calhoun County believes that when our children err, they are in need of guidance and assistance; and WHEREAS, the Calhoun County Commissioners' Court believes an opportunity exists to provide guidance to children who commit crimes while they are still in their parents' household; and WHEREAS, the Calhoun County Commissioners' Court believes the creation of a Juvenile Justice Alternative Education Program in Calhoun County will provide this opportunity. NOW, THEREFORE, LET IT BE RESOLVED by the Commissioners' Court of Calhoun County, Texas that the County of Calhoun express its support of, and intention to enter into an Inter -Local Agreement with the Calhoun County Independent School District to create a Juvenile Justice Alternative Education Program (Boot Camp Facility) in Calhoun County. PASSED AND Calhoun O Leroy Belk, Pretinct #1 Franklin Jurek, P inct #2 Y OF APRIL, 1998. H. //Floyd, Precinct #3 Kenneth Finster, Precinct #4 is Attest: � c Wrlen Paul, County Clerk 32 APPOINTMENT OF CELESTINE-.NCHACA AS J.P.PCT._ # ONE A Motion was made by Commissioner Belk and seconded by Commissioner Floyd to appoint Celestine Menchaca to fill the un-expired term of J.P. Pot. One effective Map 1st, and by doing so it is understood the contract with the other J.P.'s is no longer in effect. Judge Hartzog swore in Celestine Menchaca. His wife Edwarda, daughters Mildred Menchaca, Linda Robles, Bon- in -law Dennis Robles, and grandson Marcus Menchaca were all present for the swearing in. Judge Menchaca received congratulations from the Court. BIDS AND PROPOSALS - COMPUTERS FOR MEMORIAL MEDICAL CENTER A Motion was made by Judge Hartzog and seconded by Commissioner Finster to authorize the County Auditor to advertise to lease computers for Memorial Medical Center with bids to be opened May 15th. Judge Hartzog, Commissioners Finster, Belk, Floyd and Jurek all voted in favor. A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to authorize the County Auditor to advertise for proposals to enlist the services of a Const-ruction Management/Engineering firm to provide construction management services for Phase I renovation of Memorial Medical Center. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. FIVE YEAR BUDGET PROJECTION A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to approve the five year Budget Projection as presented by the County Auditor. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. A motion was made by Commissioner Floyd and seconded by Commissioner Jurek to adopt the following Resolutions Providing for the sale of property acquired by Calhoun County at Delinquent Tax Sale. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. 0 33 RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE REAS, 0.23 of Calm County, Texas rwastofferedtract 5 of the J. Cano for sale by the Sheriff of Calhoun Coun, Part of Lot ty, Texas atark a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, Trustee, pursuant to TEX.PROP .TAX CODE §34.01(c); and WHEREAS, TEX.PROP.TAX CODE §34.05(a) provides that we may accept a sufficient bid, and a bid of ONE HUNDRED AND NO HUNDREDTHS DOLLARS ($100.00) has been made by R. Jerry Bastian. THEREFORE, BE IT HEREBY RESOLVED by the Commissioners Court of the County of Calhoun, Texas that the County Judge is hereby authorized to convey 0.23 Acre out of Abstract 5 of the J. Cano Survey, Part of Lot 1, Indianola Park Area, Calhoun County, Texas to R. Jerry Bastian for the sum of ONE HUNDRED AND NO HUNDREDTHS DOLLARS ($100.00) payable to the Tax Assessor -Collector for distribution as provided by law, PASSED, APPROVED AND ADOPTED THIS Z day of 199Rff a Commissi�cmct #1 ( ommtsstoner, Precinct # 4s- 0 0 • i 34 0 i RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE WHEREAS, Part of Lot 17, Block 20, Bayside Beach Subdivision, Calhoun County, Texas was offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, Trustee, pursuant to TEX.PROP.TAX CODE §34.01(c); and WHEREAS, TEX.PROP.TAX CODE §34.05(a) provides that we may accept a sufficient bid, and a bid of FOUR HUNDRED AND NO HUNDREDTHS DOLLARS ($400.00) has been made by Paul Gonzalez. THEREFORE, BE IT HEREBY RESOLVED by the Commissioners Court of the County of Calhoun, Texas that the County Judge is hereby authorized to convey Part of Lot 17, Block 20, Bayside Beach Subdivision, Calhoun County, Texas to Paul Gonzalez for the sum of FOUR HUNDRED AND NO HUNDREDTHS DOLLARS ($400.00) payable to the Tax Assessor -Collector for distribution as provided by law. PASSED, APPROVED AND ADOPTED THIS day of ` Commissioner, Pr cinc i 0 t 35 RESOLUTION PROVIDING FOR THE SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE WHEREAS, Lot 11, Block F, Raymond Geryk Subdivision, City of Port Lavaca, Calhoun County, Texas was offered for sale by the Sheriff of Calhoun County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; and WHEREAS, no sufficient bid was received and the property was struck off to the County of Calhoun, Texas, Trustee, pursuant to TEX.PROP.TAX CODE §34.01(c); and WHEREAS, TEX.PROP.TAX CODE §34.05(a) provides that we may accept a sufficient bid, and a bid of TWO THOUSAND FIVE HUNDRED AND NO HUNDREDTHS DOLLARS ($2,500.00) has been made by Vaughn Dierlam. THEREFORE, BE IT HEREBY RESOLVED by the Commissioners Court of the County of Calhoun, Texas that the County Judge is hereby authorized to convey Lot 11, Block F, Raymond Geryk Subdivision, City of Port Lavaca, Calhoun County, Texas to Vaughn Dierlam for the sum of TWO THOUSAND FIVE HUNDRED AND NO HUNDREDTHS DOLLARS ($2,500.00) payable to the Tax Assessor -Collector for distribution as provided by law. PASSED, APPROVED AND 1998. , Commissioner, Precinct #1 THIS day of i i 36 GTE - REQUEST FOR RIGHT OF WAY - PRECINCT 4 A Motion was made by Commissioner Finster and seconded by Commissioner Belk to grant the right of way to GTE in Pct. #4. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. MC 60"1 . E00.I3S IREVA-N) ' W GTE Southwest Incorporated NOTICE OF COMMUNICATION LINE INSTALLATION DATE Anril 2. 1998 TO THE COMMISSIONER'S COURT OF CALHOUN COUNTY 1 1} ATTENTION COUNTY JUDGE: Howard G. Hartzog Formal notice is hereby given that GTE SOUTHWEST INCORPORATED will construct a communication line within the right-of-way of a County Road in CALHOUN County, PORT LAVACA TEXAS as follows: SEE ATTACHED NARRATIVE AND SKETCH. 0 The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the GTE Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after APRIL 13, 19-a—. GTI By *Address 4318 F.M. 1889 ROBSTOWN, TEXAS 78380 512/387-6037 .37 CALHOUN'COUNTY NOTIFICATION 5468 - 3P001 DM APRIL 2, 1998 GTE proposes to extend buried cable along the northeast side of Farik Road. The proposed cable will begin 218' before Boyd Road, and will extend northwest until it reaches the "T". The cable will be plowed or trenched to a minimum depth of 30, and will be extended at 3.5 feet_insid6.the northeast right-of-way. Bores will be made and 4' PVC pipe placed under 136 id and Hahn Roads and under any obstructions along the plow line. At the "T' of Farik Road, one leg of cable will be extended southwest for 264'. A bore will be made under the pavement of Farik Road at the comer. A second leg of cable will be extended in the opposite direction under the ditch via bore and for a total of 444' towards the northeast. An additional bore will be made from the southeast side of Farik Road to the northwest side approximately one mile southwest of the "T'. Cable will then be placed through the pipe and under Farik Road. SEE ATTACHED SKETCH. 0 0 TO: GTE SOUTHWEST INCORPORATED ATTENTION: JOE LOMBRANA SECTION MANAGER,- ACCESS DESIGN i 4318 Flk.`1889 ROBSTOWN, TEXAS 78380 The commissioner's Court of CALHOUN County offers no objections to the location on the rigl'it-of-way of your proposed buried communications line as shown by accompanying drawings and notice dated APRIL 2, 1998 except as noted below. It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. / Please notify k.1, e telephone Commissioner of Precinct No. --A-, forty-eight (48) hours prior to starting construction of the line, in order that we may have a representative present. Commissioner's Court of - W-b 0 U County, Texas, acting herein by and through the County Judge and all the Commissioners pursuant to resolution passed on the V L day of , 11.9 Lo , and duly recorded in the Minute 1. �fPhi � Book of the Commissioner's Court of _v_Jm,) - County, Texas. • 39 do rE LlAfaimoe Dll=,w ,&Or L&DER PArfMt°NT s_ �y y o �� daPE LINDLTK� ,�_ �P yjl? ---' /�A✓EMENT � �a zow TNEA T GTE Telephone Operation LOCATM F. A % SEEPED BY'e./7C.. e_MSGI✓ CEbCN STY /VQi/f/CATS/G� p��.��y M Br wTF r.4 / �iAYAI /^/Lfi rr QY6SL.e WED BY wYE �.L �s ;ED By wn acuE DNE SHEET i OF w.o.r+o 3POOi 40 L30.!£ L/NDE.e Saw£ UNOFR /04YENiENT r 4V � � O BaPE UNDER I O� a R r' yas r 3y VLL G3E SEdE.PrlL ���.F "141-L/NE„ BORf5 %D GET pi 57- 416NOre ��3ST.Pt/G rio rls VA.r GTE TelepPar IW A TicRCKSw,E scALE ONE: SHEET 1 OF w.o. no. SURPLUS IN PRECINCT # 3 A Motion was made.by Commissioner Floyd and seconded by Commissioner Finster to declare 2 file cabinets from Precinct #3 as surplus. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor.Z JUSTICE OF THE PEACE-PCT. #5 - MONTHLY REPORTS The Justice of the Peace Pct. 5 presented her Monthly Report for March and after reading a verifying same, a Motion was made by Commissioner Finster, and seconded by Commissioner Jurek that said report be approved. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. T 41 COUNTY TREASURER - QUARTERLY REPORT The County Treasurer Vresented her Quarterly report and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd to accept the Quarterly Report of the County Treasurer. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. CALHOUN COUNTY, TEXAS STATEMENT OF BALANCES - Balance Balance 111/98 Receipts Disbursements 3/31198 General .S1,584,390 $9,830,044 SZ,381,892 $9,032,542 Road 4 Bridge General 114,998 263,870 0 378,863 Road 4 Bridge Precinct 1 174,804 2,349 -7,079 170.074 good 4 Bridge Precinct 2 25,150 327 1,942 23,535 Road 4 Bridge Precinct 3 225,453 3,111 1,042 227,522 Road 4 Bridge Precinct 4 150,675 1,941 23,699 128,917 FM-Laterel Road 4,118 2,562 0 6,680 Hwy 870" 1090 421,770 5,827 0 427,597 Road Malntenance.Precfnct 1 69,110 952 0 70,062 Read Maintenance Precinct 4 13,854 189 0 14,043 Lateral Road Precinct 1 3,690 52 0 3,742 Lateral Road Precinct 2 3,690 j 52 0 3,742 Lateral Road Precinct 1 3,690 52 0 3,742 Lateral Road Precinct 4 3,690 52 0 3,142 Flood Control Precinct 1 93,671 1,284 12,810 82,125 Flood Controt Precinct 2 1,272 17 0 1,289 Flood Controt Pratinct 3 17,732 E44 0 17,976 Flood Control Precut 4 1,652 21 0 1.673 Airport Maintenance 28.580 3,216 7,932 23,864 .. Lew Library 3,374 1,844 4,485 733 Library Gflt Mesorial 4,569 1,229 0 5,798 fine 4 Coats Holding 59,629 26,024 79,273 6,380 . Donations 49,486 51,645 1,947 99,384 Animal Control -CANS 0 110 0 110 Grant@ 32,596 20,744 5,137 48,203 Law Enforcement Stock Grant 9,707 125 2,170 7.662 Records 14 n geaant-Canty Clerk 40,438 6,712 2,859 44,291 - Records %gat. 4 Preservation 10,040 2,299 0 12,339 Courthouse Security 37,683 3,672 - 0 41,355 Graffiti Eradication 0 93 0 93 Jwentte Probation 76,699 92,327 38,142 130, 884 _ District Court - Taproot Jury 2,660 18,138 17,792 3,006 County Court - laprest Jury 1,979 947 660 2,266 Excess sates Tax Revenue 139,765 1,932 0 141,700 Sheriff Forfeited Property 152 0 0 152 Capital Proj-Seadrift Boat Raap/Perk 100,000 0 0 100,000 Capital Project-Choc. Bayou Park 16,439 0 16,439 (0) Capital Project•Beech Sewer 11,080 0 11,040 0 Capital Pro)ect-Crestview Sewer 10,580 0 0 10,530 Magnolia Beach Erosion Study 0 58,000 7,091 50,907 Library Cart, of Oblig. Int. 4 sk9• 11,952 55,690 58,706 8,936 Gen. Oblig, Bonds Int, 4 Sk0• 23,984 357,847 332,275 49,556 Gen. Mfg. Ref, Bads Int. 4 Skg. 124,040 37,356 80,537 80,859 • lax Anticipation Notes Construction 2,563,263 30,553 401,705 2,192,111 Tax Anticipation Notes Int. 4 Skg, 71,227 a" 0 72,117 Co lty Development 0 0 0 0 Hospital operating 3,035,628 4,074,556 3,508,479 4,401,705 :i Hospital Nemoriel 10,663 133 0 10,796 - Indigent Healthcare 66.735 _____ 181,603 163,282 __________ 85,056 Totals $10,256,360 _ $15,140,831 $7,168,477 S18,228,714 __________ __________ We the undersigned County Judge and Carmissioners in and for Calhoun County, Texas hereby certify that we have this date nade an exanination of the County Treasurer's quarterly report, filed with us on this day of 1998, and have found the same. to correct ai37R due order, Witness our hands, officially, day 1998. Fkovrard r bunt Ju: ge Ix>roy Belk Comnissio r Preci ct Nall. N, Floyd Camussioner Precinct No. 3 l'yaN Jurek Tn enneth W.l commissioner t No. 2 Cannissioner Precinct No, 4 SWORN TO AND SUBSCRIBED BEFORE M, County Judge, and County Camlissianers qqq said 3houn County, each respectively, on this i! $Way of , 1998. BEFORE ME. the undersigned authority on this day personally appeared Sharron Marak, COmty Treasurer of Calhoun County, says that the within and foregoing report is and correct. . ... �true _ Stuarron Mamk, County Treas� FILED FOR.O� recorded tIYo 199 . _ 4e'>�4r� i�',n FF4ar Brae Pa ,County C ark • 9 0 i i '..AMEN NTS - COUNTY CLERK - DISTRICT ATTORNEY SHERIFF A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to approve the following Budget Amendments. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: _ aC,�N (Department making this request) Date: `[ -d C(y I request an amendment to the"t"I budget for the following line items in my department: GL Account --Account Name ©� V CrI. lA(-. NI I I , Net change in total budget for this department is: Other remarks/justification: Amendment r--Amount -------Reason ----------- 44- Q- 3Aq I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger.account(s): 43 HIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: L� 1 alh (Department making this request) Date: `i -)-I-9 I request an amendment to the )ON Y budget for the year following line items in my department: Amendment GL Account Account Name ---Amount ------------- ----- ---- /, 01-0100-3MO �/J '7 qq Net change in total budget for this department is: $ `� ------------- other remarks/justification: ,/1-----Reason 1 o��n,nPcc.n-L-,� 4 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 44 1fY' BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:aA �) (Department making this request) Date: LI-a3 98 I request an amendment to the JgJ9 budget for the year following line items in my department: GL-ACcount_#_ n _0100 -3k90 o1-45*3- 056 i --- Accou(nt-Name _ i�(,. k�.Mtl,s.- Amendment --Amount 5ta APPROVE APR 2 8 1998 Net change in total budget for this department is: $ other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: _15 LA (Department making this request) Date: q _�V G 6 I request an amendment to the _3 budget for the (year) _ following line items in my department: GL Account # 0145LI040959 01—q!sgn- `7 ►o d ill-4--34n-7 a► Amendment u l .to Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY n Claims totaling $218,936.49 were presented by the County Treasurer and after reading and verifying same{ a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said claims be approved for payment. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. ACCOUNTS ALLOWED - HOSPIT Claims totaling $751,826.74 for the Hospital bills and $74,531.40 for Indigent Healthcare for a total of $826,358.14 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Judge Hartzog that said claims be approved for payment. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. 0 46 THE COURT ADJOURNED. 0 REGULAR MAY TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD MAY 11, 1998 BE IT REMEMBERED, that on this the llth day of May, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek that the minutes of the March 13 and 30, 1998. Commissioners Floyd, Jurek, Finster, Belk, and Judge Hartzog all voted in favor. Howard G. Hartzog, County Judge Leroy Be , Commissioner, Pct 1 Franklin Jurek Commissioner, Pct. 2 H. F oy Commissioner, Pct. 3 Kenneth Fins er Commissioner, Pct. 4 Marlene Paul County Clerk 47 BIDS AND PROPOSALS - FUEL The following bids for fuel for delivery and bid for fuel using an automated card system for the period of time from May 16th through June 15, 1998 and after reviewing said bids, a Motion was made by Commissioner Jurek and seconded by Commissioner Finster to accept the bid of Diebel Oil Co, for fuel to be delivered and Mauritz and Couey for fuel using an automated card system. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO THE ATTACHED FUEL SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERGENCY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT THE FOLLOWING AVERAGE MONTHLY. PRICE PER GALLON AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION; PRICE PER GALLON UNLEADED GASOLINE $ .5760 UNLEADED GASOLINE $ DIESEL FUEL LOCATION: MUST BE WITHIN THE CITY OF PORT LAVACA OR • WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PORT LAVACA.) THE CONTRACT WILL BE FOR THE PERIOD BEGINNING MAY 16, AND ENDING JUNE IS, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE sl-/aete: DATE 0 i 11 FUEL BID PROP08AL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON •� JNLEADED GASOLINE PREMIUM UNLEADED GASOLINE DIESEL FUEL (LOW SULFUR) X APPROXIMATE _ GALLONS/MO. X 3800 = X 4000 = X 2500 = TOTAL BID PRICE TOTAL THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING MAY 16, AND ENDING JUNE 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER k%, eHORIZED SIGNATURE: TITLE ATE &el' AV?41-14 U, 7%-?79 BIDS AND PROPOSALS - VARIOUS INSURANCE POLICIES A Motion was made by Commissioner Belk and seconded by Commissioner Finster to authorize the County Auditor to advertise for sealed proposals far Various Insurance Coverages for Calhoun County; said bids to be opened Monday, July 13, 1998 at 10:00 A.M. Commissioners Belk, Finster, Floyd, Jurek and Judge Hartzog all voted in favor. FLOOD INSURANCE APPEALS BOARD - APPOINT MEMBERS A Motion was made by Commissioner Finster and seconded by Judge Hartzog that the following members be re -appointed ( to the Flood Insurance Appeals Board for a two year term: Wayne Wehmeyer, Don McMahan and Jesse Rodriguez. Judge Hartzog, Commissioners Finster, Belk, and Floyd all voted in favor. AIRPORT BOARD OF ADJUSTMENT APPOINT MEMBER A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to appoint Capt. Norman Bouchard to the Airport Board of Adjustment for a term to expire May 2000- Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. A Motion was made by Commissioner Floyd and seconded by Judge Hartzog to Extend the Guideline and Criteria for yeartperiodxbeginningtJunein 113eS1998tandnendforing a twone l2, 2000. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. ADOPTION Upon motion by �/V seconded by e>,y.a the Guidelines and Criteria of the Commissioners' Court of Calhoun County for Granting Tax Abatement in Reinvestment Zones Created in Calhoun County was renewed for a two year period, being the period June 13, 1998 through June 12, 2000, and was approved by a vote of for and . t?_ against. PASSED, ADOPTED AND APPROVED on this the 11`' day of May, 1998. COMMIS,NER. C RT OF CA H C AS w• rd b%ruVg, County Judge Calhoun County, Texas ..) Leroy Belk, frecinct # t H.�Flloyd, Precinct #3,P ranklin Jurek, Pr nct #2 Kenneth Finster, Precinct #4 Atfd9t. Mader+ Paul, County Clerk r. TITLE V CONTRACT WITH DEPT. OF HEALTH A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to authorize the County Judge to sign the Renewal of Title V. Contract with Texas Department of Health. Commissioners Jurek, Belk, Finster, Floyd, and Judge Hartzog all voted in favor. CITE - REQUEST FOR RIGHT OF WAY A Motion was made by Commissioner Finster and seconded by Judge Hartzog to grant the following Right of Way to GTE Southwest, Inc. Commissioners Finster, Belk', Jurek, Floyd and Judge Hartzog all voted in favor. Mc Som? E0455 (REV.1451 . ® GTE Southwest NOTICE OF COMMUNICATION Incorporated LINE INSTALLATION DATE _ April 30, 1998 TO THE COMMISSIONER'S COURT OF CALHOUN COUNTY ATTENTION COUNTY JUDGE: HOWARD G. HARTZOG Formal notice is hereby given that GTE SOUTHWEST INCORPORATED will construct a communication line within the right-of-way of a County Road in CALHOUN County, PORT LAVACA, TEXAS as follows: SEE ATTACHED NARRATIVE AND SKETCH. The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the GTE Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after May 11, 19 9R . opTE SOUTHWE T INCORPORATED By Y C4 d-1 R. thMBRANA SECTION MANAGER - ACCESS DESIGN Address 4318 F.M. 1889 ROBSTOWN TEXAS 78380 5468-'7F001AF _. 51 TO: GTE SOUTHWEST INCORPORATED ATTENTION .TOE LOMBRANA SECTION MANAGER - ACCESS DESIGN 4318 F.M. 1889 ROBSTOWN, TEXAS 78380 The Commissioner's Court of CALHOUN County offers no objections to the location on the right-of-way of your proposed buried communications line as shown by accompanying drawings and notice dated April 30, 1998 exzept as noted below. It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. r- Please notify 0y telephone Commissioner of Precinct No. forty-eight (48) hours prior to starting construction of the line, in order that we may have a representative present. Commissioner's Court of ounty, Texas, acting herein by and through the County Judge and all the Commissioners pursuant to resolution passed on the A day of 19 L1 �, and duly recorded in the Minute Book of the Commissioner's Court of Cl E 52 "83-7F001AF CALHOUN COUNTY BURIED FIBER OPTIC CABLE NOTIFICATION NARRATIVE CITE PROPOSES TO PLACE BURIED FIBER OPTIC CABLE ALONG DRYER CO. RD. EAST OF PORT LAVACA, TX AS FOLLOWS: BEGINNING AT THE INTERSECTION OF DRYER CO. RD. AND HWY 35, FIBER OPTIC CABLE WILL BE BURIED 3.5' INSIDE THE EAST R.O.W. OF DRYER CO. RD. FOR A DISTANCE OF 1,311% AT THIS POINT THE DRYER CO. RD. TURNS EASTWARD AND GTE WILL CONTINUE PLACING FIBER CABLE IN THE NORTH R.O.W. FOR 332. AT THIS POINT, DRYER CO. RD TURNS SOUTH. GTE WILL PLACE A BURIED RD. CROSSING AND BORE UNDER THE PAVEMENT OF DRYER CO. RD. AND CONTINUE TO PLACE BURIED FIBER CABLE IN THE WEST . ROW FOR AN ASSITIONAL 21051`. ( THIS 2,051' RD. SECTION INCLUDES PLACING A BORE UNDER A LARGE DRAINAGE DITCH.) AT THIS POINT, DRYER CO. RD. TURNS WEST AND GTE WILL CONTINUE PLACING FIBER CABLE IN THE NORTH ROW FOR 678' AND END WHERE DRYER CO. RD. INTERSECTS WITH HWY 185. ALL CABLE WILL BE PLACED 3.5' INSIDE THE ROW AND BURIED A MINIMUM DEPTH OF 48". Pape 1 53 ` N w -f 35 TO evo-r i.AVA" f ARLAy-y rI---I TAX ow. 0 lMlogT p, yCtTVATR MA.n.r P. VE1T wig 4-Z$-9Q, GTE PROPOSES TO PLAttt:. eMA-tts to F%6tk OPTIL C Ab LE A LO tV CD 2, O kI E!L M FOIL A ptSTAtOCE. ©F a ,1J{tom\��l*Iril�!�i �' ::i�aeraavc+, • A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to accept the Agreement for Bridge Replacement or Rehabilitation off the State System, Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. County: Calhoun CSJ : 0913-19 Project : Road/Street: FHWA C.R. 198 NBI Structure No.: 13029AA0198002 Local Designation No.: Jurek Road CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT OR REHABILITATION OFF THE STATE SYSTEM THE STATE OF TEXAS § THE COUNTY OF TRAVIS § THIS AGREEMENT IS MADE by and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the STATE, and _Calhoun County , a political subdivision of this state, or a special district that has the authority to finance a highway improvement project, hereinafter called the LOCAL GOVERNMENT, acting by and through its_County Judge with the authorization of its commissioner's court. WITNESSETH WHEREAS, Title 23, United States Code, authorizes federal funds to assist local governments in the replacement or rehabilitation of functionally or structurally deficient bridges located on a public road or street within its jurisdiction; and, WHEREAS, the State, acting by and through the Texas Transportation Commission, has approved a program of work for Off -State -System Federal -Aid Bridge Replacement and Rehabilitation; and, WHEREAS, the Local Government owns a bridge located on a public road or street located at Sixmile Creek on Jurek Road, approximately 0.4 miles northwest of Royal Road, near the city of Port Lavaca, Texas; and, WHEREAS, said bridge is included in the currently approved program of projects as authorized by Commission Minute Order Number 107237 dated August 28, 1997, and the State and the Local Government mutually agree to effectuate the project; Page I of 6 Design Division 9-97 AGREEMENT 0 NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements contained herein, the State and the Local Government do agree as follows. Article 1. Contract Period This agreement becomes effective upon the date of execution by the party whose signing constitutes final and full execution and shall terminate when the work has been completed or as provided in Article 10. "Termination". Article 2. Right of Entry The Local Government hereby authorizes the State, its consultant, contractor, or other designated representative to enter the site of said bridge and adjacent right of way or relocation right of way to perform surveys, inspections, construction and other activities necessary to replace or rehabilitate said bridge and approaches. Article 3. Utility Adjustments and Right of Way The Local Government shall provide or cause to be provided, at no cost to the State or Federal government, the necessary adjustment of any and all utilities and services, whether publicly or privately held, as may be necessary to permit the work authorized herein. The adjustment, removal, or relocation of such utilities shall be accomplished pursuant to the Local Government's usual and customary policies and procedures regarding utilities, provided, however, that these activities shall be coordinated with and carried out in a manner that does not conflict with the requirements of the State. The Local Government further agrees to acquire, to the extent permitted by law, at no cost to the State or Federal Government, any additional right of way, if required. If for any reason the Local Government determines it is unable to acquire the required right of way, all pertinent provisions of this agreement shall remain applicable, including Article 10. "Termination" and Article 4. F. "Costs at Termination". Article 4. Project Funding Subject to Article 3. and other provisions as follows, the general funding formula for these projects involves funding by the Federal Government (80% of the cost), the State (10%), and the Local Government (10%). The State assumes no liability for any costs except as authorized herein. All payment obligations of the Local government shall be subject to the requirements of governing Texas law and, if applicable, Article 11, Section 5 of the Texas Constitution. The Local Government agrees to pay the State (1) 10% of the direct costs for preliminary engineering incurred by the State, (2) 10% of the direct cost of construction, construction Page 2 of 6 Design Division 9-97 56 engineering and contingency, and (3) 100% of the direct cost of any project cost item or portion of a cost item that is not eligible for federal or state participation. A. Preliminary Engineering Costs - The State will document its costs incurred for preliminary engineering and shall notify the Local Government of its share of these costs when submitting notice pursuant to Article 4(D) and/or 4(E) below. B. Construction Costs - The direct construction cost includes the amount of the contract awarded to a contractor based upon the low bid, any supplements made thereto during the duration of the project, and construction engineering and contingencies. C. Payments - Thirty calendar days after signing this agreement and thirty calendar days before beginning the preliminary engineering work, the State shall notify the Local Government of payment due in an amount equal to 10% of the estimated direct cost of project preliminary engineering. Forty-five calendar days prior to the State's scheduled date for the contract letting, the Local Government agrees to pay to the State an amount equal to the remainder of the Local Government's agreed upon participation in the project. The Local Government shall promptly and faithfully provide payment of the required funds. The department will not pay interest on the funds provided by the Local Government. Funds provided by the Local Government will be deposited into, and retained in, the state treasury. D. Interim and Final Accounting - If during the course, at termination or at the completion of the project it is found that the amount received is insufficient to pay the Local Government's agreed upon participation, the State shall immediately notify the Local Government who shall promptly transmit the required amount to the State. At the completion of the project, the State shall use generally accepted accounting procedures to determine the actual direct cost of the project. Excess funds paid by the Local Government will be returned. Accounting records will be available at reasonable times at the office of the State for inspection by the Local Government. The State will provide not more than four copies of any records requested by the Local Government. E. Costs at Termination - If after full execution of this agreement the project is terminated at the request of the Local Government, the Local Government shall be responsible for all (100%) expenses incurred for the project, including all direct and indirect costs. The indirect costs shall be calculated based on prevailing rates as determined through the Texas Department of Transportation's Indirect Cost Recovery Program. F. Estimate of Proiect Direct Cost - An estimate of the direct cost of the project that • may be very tentative and made prior to the usual preliminary engineering phase of a project is provided in Exhibit A of this agreement. Neither the estimate provided in Page 3 of b Design Division 9-97 57 Exhibit A or any other estimate of cost provided by the State, shall limit the Local Government's obligations set out in provisions of this agreement. Article 5. Project Administration and Accomplishment of Work The State shall use its own forces to provide or shall contract for the following: A. Prepare the construction plans, specifications and estimates (PS&E). At the beginning of the construction stage, the construction plans shall be attached hereto, labeled Exhibit B, Project Plans, and made a part hereof. B. Coordinate with the Local Government during plan preparation and have the Local Government indicate approval of the project plans by signing the title sheet. C. Advertise for bids and award the contract. D. Supervise the work as required by the construction plans and specifications E. Final inspection and acceptance of the completed project. Article 6. Review of Plans by the Local Government The Local Government shall provide prompt review of the construction plans when requested by the State. No review shall unduly delay the progress of the project. Article 7. Local Government Acknowledgment The Local Government acknowledges that it is not an agent, servant, or employee of the State and further acknowledges full and complete responsibility for its own acts and deeds and for those of its agents or employees during the performance of the work authorized in this contract. Article 8. Maintenance After the project has been completed, the Local Government shall accept full ownership and operate and maintain the facility authorized by the agreement for the benefit of and at no charge of toll to the public. This covenant shall survive the completion of construction and termination of this agreement. Article 9. Sole Agreement This agreement constitutes the sole agreement between the State and the Local Government concerning this project. Any prior agreement, either written or oral, respecting this project is • hereby superseded. Page 4 of 6 Design Division 9-97 Article 10. Termination . This agreement may be terminated before the project is completed by mutual written consent of both parties with financial responsibilities carried out as assigned in Article 4, Project Funding. i Article 11. Notices All notices to either party under this agreement shall be delivered personally one to the other or sent by mail or courier, postage pre -paid, to the addresses shown on the signature page of this agreement. Article 12. Ownership of Documents Upon completion of the project, all documents prepared by the State shall remain the State's property. The Local Government shall have unlimited and unrestricted use of the documents. Article 13. Successors and Assigns The State and the Local Government each binds itself, its successors, executors, assigns, and administrators to the other party to this agreement and to the successors, executors, assigns and administrators of such other party in respect to all covenants of this agreement. Article 14. Legal Construction In the event that one or more of the provisions of this agreement shall for any reason be held invalid, illegal or unenforceable, such invalidity, illegality or unenforceability shall not affect any other provision herein, and this agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. Article 15. Signatory Warranty The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the organization they represent. Page 5 of 5 Design Division 9-97 59 IN WITNESS WHEREOF, THE PARTIES HERETO have executed duplicate counterparts to effectuate these agreements. 0 THE LOCAL M. County Judge Ito bl-jcl r n (Typed Name and Title of Signatory) Under authority of Dated Y—//-2 Z THE STATE OF TEXAS Calhoun County (Name) DATE !S�"'// - d S Resolution/Ordinance Number Executed for the Executive Director and approved for the Texas Transportation Commission under authority of Minute Order 100002 for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved by the Texas Transportation Commission. By DAT Robert L. Wilson, P.E., Director, Design Division For the purposes of this agreement, notices shall be deemed delivered when addressed and mailed to the following: The Local Government: Honorable Howard G. Hartzog Calhoun County Judge Calhoun County Courthouse 211 South Ann Street Port Lavaca, Texas 77979 Texas Department of Transportation Yoakum District Office P.O. Box 757 Yoakum, Texas 77957 Page 6 of 6 Design Division 9-97 0 -- 60 •( County: Calhoun CSJ : 091349 Project : Road/Street: FHWA C.R. 198 NBI Structure No.: 13029AA0198002 Local Designation No.: Jurek Road Date of Agreement Execution by Local Government _�j - / / - % EXHIBIT A TO CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT OR REHABILITATION OFF THE STATE SYSTEM - TENTATIVE ESTIMATE OF DIRECT COSTS Local Govermnenl Estimated Cost Participation Preliminary Engineering (PE) • $ 15,075.00 Ten (10) Percent Local Government Participation in PE (1st payment) $ 1,507.50 Construction $ 100,500.00 Engineering and Contingency (E&C) $ 15,075,00 The Sum of Construction and E&C 0 $ 115,575.00 Ten (10) Percent Local Government Participation $ 13,557.50 in the Sum of Construction and E&C (2nd payment) Total Local Government Participation $ 13,065.00 Total Project Direct Cost •t $ 130,650.00 Design Division 9-97 61-- , County: Calhoun • CSJ: 0913-19 Project Road/Street: FHWA C.R. 198 NBI Structure No.: 13029AA0198001 Local Designation No.: Jurek Road CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT OR REHABILITATION OFF THE STATE SYSTEM THE STATE OF TEXAS § THE COUNTY OF TRAVIS § THIS AGREEMENT IS MADE by and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the STATE, and _Calhoun County , a political subdivision of this state, or a special district that has the authority to finance a highway improvement project, hereinafter called the LOCAL GOVERNMENT, acting by and through its —County Judge with the authorization of its commissioner's court. WITNESSETH WHEREAS, Title 23, United States Code, authorizes federal funds to assist local governments in the replacement or rehabilitation of functionally or structurally deficient bridges located on a public road or street within its jurisdiction; and, WHEREAS, the State, acting by and through the.Texas Transportation Commission, has approved a program of work for Off -State -System Federal -Aid Bridge Replacement and Rehabilitation; and, WHEREAS, the Local Government owns a bridge located on a public road or street located at Sixmile Creek on Jurek Road, approximately 0. l miles northwest of Royal Road; near the city of Port Lavaca, Texas; and, WHEREAS, said bridge is included in the currently approved program of projects as authorized by Commission Minute Order Number 107237 dated August 28, 1997, and the State and the Local Government mutually agree to effectuate the project; Page 1 of 6 Design Division . 9-97 AGREEMENT NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements contained herein, the State and the Local Government do agree as follows. Article 1. Contract Period This agreement becomes effective upon the date of execution by the party whose signing constitutes final and full execution and shall terminate when the work has been completed or as provided in Article 10. "Termination", Article 2. Right of Entry The Local Government hereby authorizes the State, its consultant, contractor, or other designated representative to enter the site of said bridge and adjacent right of way or relocation right of way to perform surveys, inspections, construction and other activities necessary to replace or rehabilitate said bridge and approaches. Article 3. Utility Adjustments and Right of Way The Local Government shall provide or cause to be provided, at no cost to the State or Federal government, the necessary adjustment of any and all utilities and services, whether publicly or • privately held, as may be necessary to permit the work authorized herein. The adjustment, removal, or relocation of such utilities shall be accomplished pursuant to the Local Government's usual and customary policies and procedures regarding utilities, provided, however, that these activities shall be coordinated with and carried out in a manner that does not conflict with the requirements of the State. The Local Government further agrees to acquire, to the extent permitted by law, at no cost to the State or Federal Government, any additional right of way, if required. If for any reason the Local Government determines it is unable to acquire the required right of way, all pertinent provisions of this agreement shall remain applicable, including Article 10. "Termination" and Article 4. F. "Costs at Termination". Article 4. Project Funding Subject to Article 3, and other provisions as follows, the general funding formula for these projects involves funding by the Federal Government (80% of the cost), the State (10%), and the Local Government (10%). The State assumes no liability for any costs except as authorized herein. All payment obligations of the Local government shall be subject to the requirements of governing Texas law and, if applicable, Article 11, Section 5 of the Texas Constitution. The Local Government agrees to pay the State (1) 10% of the direct costs for preliminary engineering incurred by the State, (2) 10% of the direct cost of construction, construction Page 2 of b Design Division 9-97 r t engineering and contingency, and (3) 100% of the direct cost of any project cost item or portion of a cost item that is not eligible for federal or state participation. A. Preliminary. Engineering Costs - The State will document its costs incurred for preliminary engineering and shall notify the Local Government of its share of these costs when submitting notice pursuant to Article 4(D) and/or 4(E) below. B. Construction Costs - The direct construction cost includes the amount of the contract awarded to a contractor based upon the low bid, any supplements made thereto during the duration of the project, and construction engineering and contingencies. C. Payments - Thirty calendar days after signing this agreement and thirty calendar days before beginning the preliminary engineering work, the State shall notify the Local Government of payment due in an amount equal to 10% of the estimated direct cost of project preliminary engineering. Forty-five calendar days prior to the State's scheduled date for the contract letting, the Local Government agrees to pay. to the State an amount equal to the remainder of the Local Government's agreed upon participation in the project. The Local Government shall promptly and faithfully provide payment of the required funds. The department will not pay interest on the funds provided by the Local Government, Funds provided by the Local Government will be deposited into, and retained in, the state treasury. D. Interim and Final Accounting - if during the course, at termination or at the completion of the project it is found that the amount received is insufficient to pay the Local Government's agreed upon participation, the State shall immediately notify the Local Government who shall promptly transmit the required amount to the State. At the completion of the project, the State shall use generally accepted accounting procedures to determine the actual direct cost of the project. Excess funds paid by the Local Government will be returned. Accounting records will be available at reasonable times at the office of the State for inspection by the Local Government. The State will provide not more than four copies of any records requested by the Local Government. E. Costs at Termination - If after full execution of this agreement the project is terminated at the request of the Local Government, the Local Government shall be responsible for all (100%) expenses incurred for the project, including all direct and indirect costs, The indirect costs shall be calculated based on prevailing rates as determined through the Texas Department of Transportation's Indirect Cost Recovery Program. F. Estimate of Project Direct Cost - An estimate of the direct cost of the project` that may be very tentative and'made prior to the usual preliminary engineering phase of a Is is provided in Exhibit A of this agreement. Neither the estimate provided in Page 3 of 6 Design Division 9-97 61 C-- Exhibit A or any other estimate of cost provided by the State, shall limit the Local • Government's obligations set out in provisions of this agreement. Article 5. Project Administration and Accomplishment of Work The State shall use its own forces to provide or shall contract for the following: A. Prepare the construction plans, specifications and estimates (PS&E). At the beginning of the construction stage, the construction plans shall be attached hereto, labeled Exhibit B, Project Plans, and made a part hereof. B. Coordinate with the Local Government during plan preparation and have the Local Government indicate approval of the project plans by signing the title sheet. C. Advertise for bids and award the contract. D. Supervise the work as required by the construction plans and specifications E. Final inspection and acceptance of the completed project. • Article 6. Review of Plans by the Local Government The Local Government shall provide prompt review of the construction plans when requested by the State. No review shall unduly delay the progress of the project. Article 7. Local Government Acknowledgment The Local Government acknowledges that it is not an agent, servant, or employee of the State and further acknowledges full and complete responsibility for its own acts and deeds and for those of its agents or employees during the performance of the work authorized in this contract. Article S. Maintenance After the project has been completed, the Local Government shall accept full ownership and operate and maintain the facility authorized by the agreement for the benefit of and at no charge of toll to the public. This covenant shall survive the completion of construction and termination of this agreement. Article 9. Sole Agreement • This agreement constitutes the sole agreement between the State and the Local Government concerning this project. Any prior agreement, either written or oral, respecting this project is hereby superseded. Page 4 of 6 Design Division 9-97 fil"'D Article 10. Termination This agreement may be terminated before the project is completed by mutual written consent • of both parties with financial responsibilities carried out as assigned in Article 4, Project Funding. Article 11. Notices All notices to either party under this agreement shall be delivered personally one to the other or sent by mail or courier, postage pre -paid, to the addresses shown on the signature page of this agreement. Article 12. Ownership of Documents Upon completion of the project, all documents prepared by the State shall remain the 'State's property. The Local Government shall have unlimited and unrestricted use of the documents. Article 13. Successors and Assigns The State and the Local Government each binds itself, its successors, executors, assigns, and administrators to the other party to this agreement and to the successors, executors, assigns and administrators of such other party in respect to all covenants of this agreement. Article 14. Legal Construction In the event that one or more of the provisions of this agreement shall for any reason be held invalid, illegal or unenforceable, such invalidity, illegality or unenforceability shall not affect any other provision herein, and this agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. Article 15. Signatory Warranty The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the organization they represent. Page 5 of 6 Design Division 9-97 • 161 E • 0 • IN WITNESS WHEREOF, THE PARTIES HERETO have executed duplicate counterparts to effectuate these agreements. THE LOCAL G39 County Judge HOW c_ , r D (Typed Name and Title of Signatory) Under authority of Dated — /(— THE STATE OF TEXAS Calhoun County (Name) DATE 5' % f - 7 8 Resolution/Ordinance Number Executed for the Executive Director and approved for the Texas Transportation Commission under authority of Minute Order 100002 for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved by the Texas Transportation Commission. 0 Robert L. Wilson, P.E., Director, Design Division DATE For the purposes of this agreement, notices shall be deemed delivered when addressed and mailed to the following: The Local Government: Honorable Howard G. Hartzog Calhoun County Judge Calhoun County Courthouse 211 South Ann Street Port Lavaca, Texas 77979 Texas Department of Transportation Yoakum District Office P.O. Box 757 Yoakum, Texas 77957 Page 6 of 6 Design Division 9-97 County: Calhoun CSJ : 0913-19 Project : Road/Street: FHWA C.R. 198 NBI Structure No.: 13029AA0198001 Local Designation No.: Jurek Road Date of Agreement Execution by Local Government_/ / —R EXHIBIT A TO CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT OR REHABILITATION OFF THE STATE SYSTEM - TENTATIVE ESTIMATE OF DIRECT COSTS Preliminary Engineering (PE) Ten (10) Percent Local Government Participation in PE (1st payment) Construction Engineering and Contingency (E&C) The Sum of Construction and E&C Ten (10) Percent Local Government Participation in the Sum of Construction and E&C (2nd payment) Total Local Government Participation Total Project Direct Cost Estimated Cost • $ 15,075.00 $ 100,500.00 $ 15,075.00 • $ 115,575.00 �• $ 130,650.00 • Local Government Participation $ 1,507.50� r. $ 11,557.50 $ 13,065.00 Design Division. 9-97 DISTRICT CLERK — COPIER CONTRACT APPROVAL i A Motion was trade by Commissioner Jurek and seconded by Judge Hartzog to approve the Contract of the District Clerk with Ikon Capital. Commissioners Jurek, Belk, Floyd Finster and Judge Hartzog all voted in favor. Agreement Number Copy Management Program rijQ 363149 AGREEMENT Customer (Location) CALHOUN COUNTY DISTRICT CLERK rw Legal Nam. (P"" P" Adores, CALHOLIN COUNTY COURTHOUSE 211 SO. AM city county te PORT LAVACA CALH" aETEXAS' 779T9 cuabmm coma Customer (Billing address, if different) Fun Leatl Name (Ness• ttdm) t Clan comfy State VP (Mua be aakv Comsat HARTGROVE Phone -- PA1`1ELA MARTIN HAW.PA= (512)-553-4630 Quantity Svatem Description: Makn. Mnrlat A caret eb,.. kt n..__... 1 -----• ----- — --•••-• •-••^••^•• CANON t� 6035 SSYSTEMu--'T a cn rem ueseon: Make, Model d Serial Number Minimum Term (mos.). 48 Cost Per Copy $ N/A Guaranteed Minimum Monthly Copies 6,500 Cost of Additional Copies - Documentation Fee $ Advance Payment (with tax) $ N/A first other Meter Reading/Biliin For Additional Copie. quarts monthty Minimum Monthly Payment $ 27 i.90 without tax) Invoice included in Advance Payment Suede Tu.-... . e..e, __.__ .,,., ...o...X ud , oe (rattecn exemption certificate) customer Purchase Order Number (Attach Copy of Purchase Order) Guaranty: I guarantee that the Customer will make all rent payments and pay all other chazgesrequimdunderthe agreement when they aredue, and thattheCusiomerwill perform Authorized By: THE PERSON AUTHORIZING all other obligations under the agreement Polly and promptly. l also agree that IOS Capital THIS AGREEMENT ON BEHALF OF THE CUSTOMER neednot notify me of any default under the Agreement and, in the event of default, I wilt (as indicated above) SPECIFICALLY REPRESENTS THEY CCaphal for any costs or all amounts due attorney r the fast incurred n ef the nforei g their rights.nt. In addition, I reimburse IOS HAVE THE AUTHORITY TO DO SO. sw4ture X An tn&Adual (No noel Printed Name of Guarantor itj 7 Home Address Home Phone Data Social Security Number Copy Management Program Agreement: The Customer agrees to use from IKON Office Solutions the System listed above. THIS AGREEMENT IS NON -CANCELABLE. The Customer agrees to all of the terms and conditions contained in this Agreement.' The Customer agrees this Agreement is for the minimum usage term indicated above. The Customer also agrees that the System will be used for business only, and not for personal, family or household purposes. IOS Capital's acceptance of this Agreement Is indicated by an JOS Capital manager's signature below. oved by IKON Ofllca solutions, Inc. Delivery and Acceptance Customer certifies that all the System described above has been delivered By to and is accepted by Customer, Customer acknowledges that such System ikon omae Solutions Manager Data Is in good condition and is Performing satisfactorily. Accepted In Macon, Georgia IDS Capital 9y IDS capaat Manegar Data Rae. W97 'IMPORTANT -seen me,w mr sv oaa ,.,oae afloat el se 4...d. Customer By X Title Date • 171 9 I. Ownership or System: JOs Capital is the sole owner and title holder to the System. ent' Monthly payments will begin on the Agreement date or delivery date, whichever is later. The Customer agrees to pay 10S Capital the rent payment when and if any payment is more than ten days late, the Customer agrees to pay a penalty of 5% or $5 (whichever is greater) on the overdue amount. The Customer agrees to pay $20 for each check that the bank returns for insufficient funds or any other reason. Customer agrees to pay aone time documentation fee, if an as it appears on the front of this Agreement of up to $50.00. y, 3. Taxes and Fees: This is a net Agreement. In addition to rent, the Customer agrees to pay all taxes, fees, and filing costs related to the use of the System, even billed after the end of the Agreement, IOS Capital will file property tax returns and bill the Customer as soon as an invoice from the local jurisdiction is received. IOS Capital has the option to estimate any taxes due for the year and bill the Customer monthly in advance on the basis of that estimate. If 105 Capital is required to pay property tax, the Customer agrees to reimburse IOS Capital, even though the Customer is normally exempt from property tax. 4. UCC Filing: The Customer authorizes IOS Capital or the dealer to sign any documents in connection with the UCC on the Customer's behalf. The Customer authorizes IOS Capital to insert the serial number(s) of the System in this Agreement (including any schedules) and in any filings. S. Liability and Insurance: The Customer is responsible for any losses or injury caused by the System. The Customer promises to keep the System fully insured against loss until the Agreement is paid in full and maintain insurance that protects !OS Capital from liability for any damage or injury caused by the System or its use. The Customer promises to provide us evidence of the insurance, showing IOS Capital ns the loss payee and additional insured, upon request. If the Customer fails to provide such evidence, the Customer authorizes IOS Capital to obtain coverage on their behalf. IOS Capital may file claims and endorse insurance checks on the Customer's behalf. The Customer must continue to make payments until the Agreement is paid off by the insurance proceeds. Alternatively, IOS Capital may choose to self -insure and add an insurance surcharge to the Customer's rent. 6. Indemnity: IOS Capital is not responsible for any losses or injuries caused by the installation or use of the Equipment. The Customer agrees to reimburse JOS Capital for and defend IOS Capital against any claims, for losses or injuries caused by the System, unless due to the willful negligence or gross misconduct of IOS Capital. 7. Maintenance and Care of IOS Capital's Equipment: The Customer agrees to install, use and maintain the System in accordance with the dealer specifications and use only those supplies supplied or approved by IKON Office Solutions which meet manufacturer specifications. S. Location of Equipment: The Customer will keep the System at the location specified in this Agreement. The Customer must obtain IOS Capital's written Permission to move the System. The Customer will allow IOS Capital or its agents to inspect the System at any reasonable time wherever it is located. ugnment: THE CUSTOMER HAS NO RIGHT TO SELL, TRANSFER. ENCUMBER, SUBLET OR ASSIGN THE SYSTEM OR THIS AGREEMENT, Capital may sell, transfer or assign this Agreement and if we do, the new owner will have the same rights and benefits IOS Capital has and will not have to perform any of IOS Capital's obligations. 10. Warranties: IOS CAPITAL IS RENTING THE SYSTEM "AS IS" TO THE CUSTOMER. IOS CAPITAL, BEING A FINANCIAL SERVICES COMPANY, AND NOT THE MANUFACTURER OR AOP DEALER MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR USE OR FOR A PARTICULAR PURPOSE. THE CUSTOMER CHOSE THE SYSTEM AS WELL AS AOP DEALER. THE CUSTOMER AGREES THAT IOS CAPITAL IS NOT RESPONSIBLE FOR REPAIRS, SERVICE OR DEFECTS. IOS CAPITAL DOES PASS TO YOU, WITHOUT RECOURSE, THE BENEFITS OF ANY WARRANTIES MADE BY AOP DEALER OR MANUFACTURER TO IOS CAPITAL. 11. Default: If the Customer does not pay any amount due when it is due, the Customer will be in default. repossess the If the Custor defaults, IOS Capital can demand that me the Customer pay the remaining balance of the Agreement and return the System to us at the Customer's expense. At me Capital's option, we may System. Customer waives any rights Customer may have to notice before IOS Capital seizes any of the SyOS stem and waives any requirement that may Capital post a bond in connection with any such seizure or repossession. In addition, if the Customer breaks any promise in the Agreement, req Capital can use any remedies available to IOS Capital under the Uniform Commercial Code or any other applicable law. The Customer promises to pay reasonable attorney fees and any cost associated with any action or repossession of the System. This action will not void the Customer's responsibility to maintain and care for the System, nor will the dealer he liable for any action taken on JOS Capital's behalf. 12. Business Agreement and Choice of Law: THE CUSTOMER AGREES THAT THIS AGREEMENT WILL BE GOVERNED UNDER THE APPLICABLE LAW FOR THE STATE IN WHICH IDS CAPITAL HAS ITS HOME OFFICE. IOS CAPITAL HAS THE OPTION OF PURSUING ANY ACTION UNDER THIS AGREEMENT IN ANY COURT OF COMPETENT JURISDICTION AND THE CUSTOMER CONSENTS TO JURISDICTION IN THE STATE OF OUR CHOICE. IDS CAPITAL AND CUSTOMER WAIVE THE RIGHT TO A TRIAL BY JURY IN THE EVENT OF A LAWSUIT. 13.Renewal: After the Minimum Term or any extension agreed to, this Agreement will automatica11 renewo smooth to month bazis unless ustomer no ifies �S IOSC in writin riot to theexpi of the Mini mTe ez 5 • e rtnine PDealer.T usto must c Bement the Customer agrees to ays ' Inge rges pa ad'wnal rentsdue untilthe Systemis receivedin con mo 8 Capita ,agents. 1r Rrghts: The Customer agrees that IOS Capital's delay, or Failure to exercise any rights, does not prevent fOS Capital (ram exercising them at a later- t ny part of this Agreement is found to be invalid, then it shall not invalidate any of the other parts and the Agreement shall be modified to the minimum e s permitted by law. 15. Entire Agreement: This Agreement represents the entire Agreement between IOS Capital and the Customer. Neither JOS Capital nor the Customer will be bound by any amendment, waiver, or other change unless agreed to in writing and signed by both parties. Except for identifying the goods, services, or software ordered, the price(s), and the quantity(ies), the terms and conditions of the purchase order, or other ordering documents of Customer will not modify or effect this Agreement, or have any other legal effect whether issued or signed before, on, or after the date of this Agreement. The provisions of the EEO Clause in CFR § 60- 1.4 and the Affirmative Action Clause at 4CFR § 60-250.4 and § 60.741.4 are incorporated in this Agreement. --- 63 i "4.1. A NON -APPROPRIATION OF FUNDS; NON -SUBSTITUTION. In the event that no funds or insufficient funds are appro- priated for the Lease payments under this Lease. Customer shall immediately notify IKON Capital or its assignees, and this Lease shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to Customer, except Lease payments that have been appropriated or. is available. In the event of such termination. Customer agrees to peaceable surrender the Products to IKON Capital or its assignees on the date of termination, and packed for shipment in accordance with manufacturers specifications -with freight prepaid and insured to any location in the continental United States designated by IKON Capital. IKON Capital shall have all legal and equitable rights and remedies to take possession of the Products. Customer agrees that (i) it will not cancel this Lease under the provisions of Section 7.1 if any funds are appropriated to it for the acquisition, retention, or operation of the Products or other products performing similar functions to the Products for the fise period in which the termination occurs or the fiscal period thereafter, and till that Customer shall not, during the Term of the Lease give priority in the application of funds to any other functionally similar products. This paragraph shall not be construed so as to permit Customer to terminate this Lease in order to acquire any other products or to allocate funds directly or indirectly to perform essentially the same application for which the Products are intended." 5. The following paragraph shall be added to Section 14 ("ASSIGNMENT') of the Lease: "No assignment or reassignment of any of IKON Capital rights, tide, or interest in this Lease or the Products shalllbe effective unless and until Customer shall have received a duplicate original of the assignment or reassignment document, disclosing the name and address of each assignee. If such assignment or reassignment is made to as bank or trust company as paying or escrow agent for holders of certificates of participation in the Lease, it shall then be sufficient that a copy of the agency agreement shall have been deposited with Customer until IKON Capital shall have been advised that such agency agreement is no longer in effect. During the term of this lease customer shall keep a complete and accurate record of all such assignments in form necessary to comply with the United States Internal Revenue code, section 103Q). and the regulations. proposed or existing, from time to time'promulgated thereunder." 6. Section 19 shall be added to the Lease as follows: "19. Internal Revenue Service information statement. On or before the date Customer executes this Lease, Customer agrees that it will file or cause to be filed the required Internal Revenue Service Information Statement now known as IRS Form 8038-G or IRS Form 8038-GC for govtnmental obligations in the principal amount of S 100,000 or less. Customer' agrees that the appropriate form shall be tiled with the Internal Revenue Service at its Philadelphia, Pennsylvania service center and agrees to provide a copy of such form to IKON Capital along with written evidence that the form was properly filed. by: _ IKON apical, Le: r Name (typed) Title by;: -- Pamela Martin Dartgrove District Clerk (typed) Title Date ORNERAL DISCUSSION - POND TRIP John O'Connell the County Extension Agent informed the Court about the Pond trip and the project he has been instrumental in starting up. This involves youth and the clean up of the pond at Chocolate Park. F �� STATE COMPTROLLER'S - LOCAL SALES TA7t A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to authorize the County Treasurer to notify the Comptroller to deduct the Sales Tax in the amount of $33,141.95 from anything owed us until the amount is ppaid in full. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. COMPTROLLER OF PUBLIC ACCOUNTS STATE OF TEXAS AUSTIN, 78774 March 31, 1998 Ms. Sharon Marek County Treasurer Calhoun County Courthouse Annex 201 West Austin Street Port Lavaca, TX 77979-4250 Dear Ms. Marek: I am writing to confirm this morning's conversation about the $33,141.95 in local sales tax that our auditors have determined was paid to Calhoun County in error. The auditor found that tax had been accrued and paid on nontaxable items and services during the period of the audit (January 92-June 95). This amount can be repaid in a lump sum payment or we could apply your monthly tax collections to the outstanding balance until the amount has been paid in full. We also discussed that if this would cause a financial hardship on the city, you may request a payback agreement where a monthly deduction is made until the amount is paid in full. If you would like to make a proposal, tell us how much each month and for how long. Please submit your written request to me at the following address or by FAX at the number given below. I will notify you of the final decision. If you have any questions or require additional information, my mailing address is PO Box 13528 Austin, Texas 78711. My toll free number is 1-800-252-5555, extension 5- 0550. My regular number is 512/475-0550 and my FAX number is 512/936-6225. Sincerely, Shirley Kaatz Tax Allocation Section Revenue Accounting Division M OW61 pppprlMRY VWIQy r 92-176(W) 65 INSURANCE SETTLEMENT FOR DAMAGES TO SHERIFF DEPT. AUTO A motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the Insurance Settlement for damages to Sheriff Dept, automobile that occurred on March 29, 1998 for a net for the county of $84.19. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. JUSTICE OF THE PEACE-PCT. #4- DISTRICT CLERK -COUNTY CLERK The Justice of the Peace, Pct. #4, and the County Clerk presented their reports for April and the District Clerk presented her report for March and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Commissioner Finster that said reports be approved. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. BUDGET AMENDMENTS - SHERIFF- EMERGENCY MGMT.- COUNTY CLERK CO COURT -AT -LAW - DISTRICT CLERK - COUNTY JUDGE A Motion was made by Commissioner Floyd and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court" From: 5� (Department making this request) Date: 5-G,_1d I request an amendment to the l_lq budget for the year following line items in my department: GL-Account_#- iI -454 (�5a3 01-0 too � 3%00 (01-q;7)go - LOI (Of--LL5q l "Jloi Amendment ACCount Name _--Amount---- ,------Reason------ ---_'�--------�--` Ya/�!1 tn0� " J/4 iZlO _C Net change in total budget for this department is: other remarks/justification: U1111,10 eAsz 4 NONE I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • is 66 Date posted to General Ledger account(s): HQDaET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (D�nt_ making this request) Date: I request an amendment to the 11 9 O budget for the year following line items in my department: Amendment OL Account Account Name Amount ---'--'---'-' -'---------------'-'------------- ai-�fo5-�3on Net change in total budget for this department is: Other remarks/justification: S Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C37 BUDGET AMENDMENT REQUESTI To: Calhoun County Commissioners' Court From: 0-0"= e&) (Department making this request) Date: 6 -1_qt I request an amendment to the budget for the year following line items in my department: GL Account 1)1-► 5la --& C�.A o u5d4-6113 Amendment Account Name Amount - ------ --- -t --- - ------ � v'b Net change in total budget for this department is: Other remarks/justification: E -------Reason- . I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): L� ME 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' court , + From: L - (e — CJ-- AAA)- (Department making this request) Date: 5— 1 _q Y I request an amendment to the )99 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason �---�-------- ------------------------------- ------------------- 01 -10 10 -L Y60 �I-a04( (A Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • �� BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From; 3 691t 4 C" (Department making this request) Date: ( —30 A 8 I request an amendment to the IC(0 budget for the year following line items in my department: Amendment GL Account Account Name Amount ------------------------------- ------------- o Alo" A-" — c-, 110 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 0 !0 BUDGET AMENDMENT REQUEST 0 To: Calhoun County Commissioners' Court From: nn / (Depasitme t making this request) Date: - 0 A I request an amendment to the jri q,d budget for the following line items in my department: GL Aaoount-�- Account Name O�Ja�cn.d JAA44- ('u Net change in total budget for this department is: Other remarks/Justification: Amendment Amount ___ �31_ Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): GENERAL DISCUSSION Richard Hughes appeared before the Court to complain that there was a trailer blocking the road at Magnolia Beach and he was asking the Court to have the owner move it so he could have access. The Court took no action. ACCOUNTS ALLOWED - COUNTY Claims totaling $288,651.40 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said claims be approved for payment. Judge Hartzog, Commissioners Finster, Belk, Jurek and Floyd all voted in favor. APPOINT MEMBERS TO IMPROVEMENT COMMITTE A Motion was made by Commissioner Belk and seconded by Commissioner Floyd to appoint two members of Commissioners' Court to a City -County committee for improvements. Commissioners Floyd and Commissioner Jurek volunteered. Commissioners Belk, Floyd, Jurek, Finster and Judge Hartzog all voted in favor. THE COURT RECESSED UNTIL FRIDAY, MAy 15, 1999. 71 REGULAR MAY TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD MAY 15, 1998 BE IT REMEMBERED, that on this the 15th day of May, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pet.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - MEMORIAL MEDICAL -COMPUTER LEASE The following bids were received for a Computer Lease Agreement for Memorial Medical Center. Sid McGinnis and others from the hospital took the bids to check them and will report back later. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE pANNEX A-g 201 W. AUSTIN PORT L7151f)-553-461077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME; GATEWAY 2000 MAJOR ACCOUNTS,INC. ADDRESS: 610 GATEWAY DRIVE, PO BOX 2000 MD R31 CITY, STATE, ZIP: AUTHORIZED SIGNATURE: RDA —[, TITLE: BID AMOUNT: $51 368:00 DELIVERED `rSTACY ANDERSON-COUCH E 772 Gateway E-Series Systems • GATEWAY E SERIES E-3110 233 Quantity 9. ■ Intel 233MHz Pentium 11 Processor with 512K Cache ■ 32MB SDRAM expandable to 384MB ■ EV500 (15" Monitor, 13.9" viewable) ■ AT14MB AGP Graphics Accelerator ■ 4 GB 1 I ms Ultra ATA Hard Drive ■ 3.5" 1.44MB Diskette Drive ■ 13X min/32X max CD-ROM ■ Ensoniq Wavetabie Sound Card & GCS100 Speakers ■ Slots: Three 32-bit PCI, One 16-bit ISA, One PCUISA and One AGP ■ USB Ports ■ E Series Desktop Case ■ 104+ Keyboard ■ MS IntelliMouse and Gateway Mouse Pad ■ Intel LANDesk Client Manager Software Version 3.1 ■ Microsoft Windows 95 w/ Windows 98 Free Upgrade Coupon" ■ Microsoft Academic Edition Full Package Office 97 • Standard • McAfee Anti -Virus Software ■ Gateway GoldTM Service and Support ■ Gateway Gold Premium Service and Support $1,635.00 each delivered by UPS Ground Sales tax will be collected where applicable. Boldface items represent deviations from Gateway 2000's standard configuration. "Systems ordered with Windows 95 operation system between 4/1/98 and 6/21/98 will include a coupon good for a free upgrade to Microsoft Windows 98. Coupons must be redeemed by 10131/98. Deviations: Quoting AT14MB AGP graphics accelerator. Quoting GCS 100 speakers by Altec Lansing. Standard terms of proposal are incorporated herewith. (When placing an order, please attach this quote to your purchase order.) 73 L Gateway E-Series Systems GATEWAY E SERIES E-3110 233 Quantity 3 ■ Intel 233MHz Pentium 11 Processor with 512K Cache ■ 32MB SDRAM expandable to 384MB ■ EV500 (15" Monitor, 13.9" viewable) ■ ATI 4MB AGP Graphics Accelerator ■ 4 GB 1 Ims Ultra ATA Hard Drive ■ 3.5" 1.44MB Diskette Drive ■ 13X min/32X max CD-ROM ■ Ensoniq Wavetable Sound Card & GCS100 Speakers ■ Slots: Three 32-bit PCI, One 16-bit ISA, One PCl/ISA and One AGP ■ USB Ports ■ E Series Desktop Case ■ 104+ Keyboard a MS IntelhMouse and Gateway Mouse Pad ■ Intel LANDesk Client Manager Software Version 3.1 ■ Microsoft Windows 95 w/ Windows 98 Free Upgrade Coupon** ■ Microsoft Academic Edition Full Package Office 97 Professional ■ McAfee Anti -Virus Software ■ Gateway GoIdTM Service and Support ■ Gateway Gold Premium Service and Support $1,670.00 each delivered by UPS Ground Sales tax will be collected where applicable. Boldface items represent deviations from Gateway 2000's standard configuration. 0 **Systems ordered with Windows 95 operation system between 4/1/98 and 6/21/98 will include a coupon good for a free upgrade to Microsoft Windows 98. Coupons must be redeemed by 10/31198., Deviations: Quoting ATI 4MB AGP graphics accelerator. Quoting GCS 100 speakers by Altec Lansing, Standard terms of proposal are incorporated herewith. ., (When placing an order, please attach this quote to your purchase order.) 0 10 74 Gateway E-Series Systems • GATEWAY E SERIES E-3110 233 Quantity 1 • Intel 233MHz Pentium 11 Processor with 512K Cache ■ 32MB SDRAM expandable to 384MB ■ EV500 (15" Monitor, 13.9" viewable) ■ ATI 4MB AGP Graphics Accelerator ■ 4 GB 11 ms Ultra ATA Hard Drive ■ 3.5" 1,44MB Diskette Drive ■ 13X min/32X max CD-ROM ■ Ensoniq Wavetable Sound Card & GCS100 Speakers ■ Slots: Three 32-bit PC[, One 16-bit ISA, One PCUISA and One AGP ■ US Ports Is E Series Mid -Tower Case ■ 104+ Keyboard ■ MS IntelliMouse and Gateway Mouse Pad ■ Intel LANDesk Client Manager Software Version 3A • Microsoft Windows 95 w/ Windows 98 Free Upgrade Coupon" ■ Microsoft Academic Edition Full Package Office 97 Professional •■ McAfee Anti -Virus Software ■ Gateway Gold rm Service and Support ■ Gateway Gold Premium Service and Support $1,700.00 each delivered by UPS Ground Sales tax will be collected where applicable. Boldface items represent deviations from Gateway 2000's standard configuration, "Systems ordered with Windows 95 operation system between 4/1/98 and 6/21/98 will include a coupon good for a free upgrade to Microsoft Windows 98. Coupons must be redeemed by 10/31/98. Deviations: Quoting ATI 4MB AGP graphics accelerator. Quoting GCS 100 speakers by Altec Lansing, Standard terms of proposal are incorporated herewith: (When placing an order, please attach this quote to your purchase order.) • 75 Gateway E-Series Systems GATEWAY E SERIES E-3110 233 Quantity 2 ■ Intel 233MHz Pentium If Processor with 512K Cache ■ 32MB SDRAM expandable to 384MB ■ EV500 (15" Monitor, 13.9" viewable) ■ AT14MB AGP Graphics Accelerator It 4 GB I Ims Ultra ATA Hard Drive ■ 3.5" 1.44MB Diskette Drive ■ 13X min/32X max CD-ROM ■ Ensoniq Wavetable Sound Card & GCS100 Speakers ■ Telepath Modem for Windows with x2 Technology+ ■ Slots: Three 32-bit PCI, One 16-bit ISA, One PCUISA and One AGP ■ USB Ports • E Series Mid -Tower Case ■ 104+ Keyboard ■ MS IntelliMouse and Gateway Mouse Pad ■ Intel LANDesk Client Manager Software Version 3.1 ■ Microsoft Windows 95 w/ Windows 98 Free Upgrade Coupon** ■ Microsoft Academic Edition Full Package Office 97 Professional • McAfee Anti -Virus Software • Gateway GoldTM Service and Support • Gateway Gold Premium Service and Support $1,778.00 each delivered by UPS Ground Sales tax will be collected where applicable. Boldface items represent deviations from Gateway 2000's standard configuration. 'Maximum data transfer rate dependent on certain variables including particular modems with which you are communicating, telephone lines, communications software, and communications protocols. "Systems ordered with Windows 95 operation system between 4/1/98 and 6121/98 will include a coupon good'for a free upgrade to Microsoft Windows 98. Coupons must be redeemed by 10/31/98. Deviations: Quoting ATI 4MB AGP graphics accelerator. Quoting GCS 100 speakers by Altec Lansing. Standard terms of proposal are incorporated herewith. (When placing an order, please attach this quote to your purchase order,) r` • • 0 • 0 Gateway E-Series Systems GATEWAY E SERIES E-3110 233 Quantity 7 ■ Intel 233MHz Pentium If Processor with 512K Cache ■ 32MB SDRAM expandable to 384MB ■ EV500 (15" Monitor, 13.9" viewable) ■ AT[ 4MB AGP Graphics Accelerator ■ 4 GB I Ims Ultra ATA Hard Drive ■ 3.5" 1.44MB Diskette Drive ■ 13X min/32X max CD-ROM ■ Ensoniq Wavetable Sound Card & GCS100 Speakers ■ Telepath Modem for Windows with x2 Technology ■ Slots: Three 32-bit PC[, One 16-bit ISA, One PCVISA and One AGP ■ USB Ports ■ E Series Desktop Case ■ 104+ Keyboard ■ MS lntelliMouse and Gateway Mouse Pad a Intel LANDesk Client Manager Software Version 3.1 ■ Microsoft Windows 95 w/ Windows 98 Free Upgrade Coupon" ■ Microsoft Academic Edition Full Package Office 97 Professional ■ McAfee Anti -Virus Software ■ Gateway Gold'14 Service and Support ■ Gateway Gold Premium Service and Support $1,748.00 each delivered by UPS Ground Sales tax will be collected where applicable. Boldface items represent deviations from Gateway 2000's standard configuration. 'Maximum data transfer rate dependent on certain variables including particular modems with which you are communicating, telephone lines, communications software, and communications protocols. "Systems ordered with Windows 95 operation system between 4/l/98 and 6/21/98 will include a coupon good for a free upgrade to Microsoft Windows 98. Coupons must be redeemed by 10/31/98. Deviations: Quoting ATI 4MB AGP graphics accelerator. Quoting GCS 100 speakers by Altec Lansing, i Standard terms of proposal are incorporated herewith. (When placing an order, please attach this quote to your purchase order.) q" 0 r E Series Desktop Case ■ 104+ Keyboard Is MS IntelliMouse and Gateway Mouse Pad • Intel LANDesk Client Manager Software Version 3.1 ■ Microsoft Windows 95 w/ Windows 98 Free Upgrade Coupon" ■ Microsoft Academic Edition Full Package Office 97 Standard • McAfee Anti -Vitus Software • Gateway Go1dTM Service and Support ■ Gateway Gold Premium Service and Support $1,713.00 each delivered by UPS Ground Sales tax will be collected where applicable. Boldface items represent deviations from Gateway 2000's standard configuration. *Maximum data transfer rate dependent on certain variables including particular modems with which you are communicating, telephone lines, communications software, and communications protocols. "Systems ordered with Windows 95 operation system between 4/1/98 and 6/21/98 will include a coupon good for a free upgrade to Microsoft Windows 98, Coupons must be redeemed by 10/31/98. Deviations: Quoting AT[ 4MB AGP graphics accelerator. Quoting GCS 100 speakers by Altec Lansing. Standard terms of proposal are incorporated herewith. (When placing an order, please attach this quote to your purchase order.) 0 6. HER Gateway E-Series Systems t GATEWAY E SERIES E-3110 233 ! Quantity 3 r' ■ Intel 233MHz Pentium If Processor with 512K Cache • 32MB SDRAM expandable to 384MB • EV500 (15" Monitor, 13.9" viewable) ■ AT[ 4MB AGP Graphics Accelerator ■ 4 GB I 1 ms Ultra ATA Hard Drive • 3.5" 1.44MB Diskette Drive ■ 13X min/32X max CD-ROM • Ensoniq Wavetable Sound Card & GCS100 Speakers ■ Slots: Three 32-bit PC[. One 16-bit ISA, One PCl/ISA and One AGP ■ USB Ports ■ E Series Mid -Tower Case In 104+ Keyboard ■ TR4 IDE TBU and Tape ■ MS intelliMouse and Gateway Mouse Pad • Intel LANDesk Client Manager Software Version 3.1 ■ Microsoft Windows 95 w/ Windows 98 Free Upgrade Coupon'" ■ Microsoft Academic Edition Fuli Package Office 97 Standard ■ McAfee Anti -Virus Software ■ Gateway Go1dT1' Service and Support ■ Gateway Gold Premium Service and Support $1,862.00 each delivered by UPS Ground Sales tax will be collected where applicable. Boldface items represent deviations from Gateway 2000's standard configuration. "Systems ordered with Windows 95 operation system between 4/1/98 and 6/21/98 will include a coupon good for a free upgrade to Microsoft Windows 98. Coupons must be redeemed by 10/31/98. Deviations: Quoting AT14MB AGP graphics accelerator. Quoting GCS 100 speakers by Altec Lansing. Standard terms of proposal are incorporated herewith. (When placing an order, please attach this quote to your purchase order.) 79 r Quote Schedule (1) Lessee: Calhoun County, Texas RE: Memorial Medical Center Equipment: 30-GATEWAY PENTIUM SYSTEMS Vendor Quote #: Fair Market Value Purchase Option" Lease Term Equipment Cost Rate Factor Monthly Payment 12 Months $51,353.00 24 Months 0.0$3,192.10 36 Months $51,353.00 0.03590 590 $1,843.57 $51,353.00 0.02880 $1,478.97 Note: In addition to the Lease End Options specified on the cover letter the Lessee has the option to purchase the equipment for an amount not to exceed the then Fair Market Value of the equipment upon the expiration of said lease. 10%, Purchase Option" Lease Term Equipment Cost Rate Factor Monthly Payment 12 Months $51,353.00 24 Months 0,08290 $4,257.16 $51,353.00 0.04379 36 Months $51.353.00 $2 24g 75 0.03080 $1,581.67 Note: In addition to the Lease End Options specified on the cover letter the Lessee has the option to purchase the equipment for an amount not to exceed 10% of the equipment upon the expiration of said lease. the original cost of • $1 Purchase Option* Lease Term Equipment Cost Rate Factor Monthly Payment 12 Months $51353.00 , 24 Months 0.09168 $4,708,04 $51,353.00 0.04824 36 Months $51,353.00 $2,47727 0.03356 $1,723.41 Note: In addition to the Lease End Options specified on the cover letter the Lessee has the option to purchase the equipment for an amount not to exceed one dollar of said lease. upon the expiration 4 'Ail Payments Net of Applicable Tax • alms • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX^ 201 A. AUSTIN PORT '�YN LANP4461077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Dell Marketing L. P. ADDRESS: One Dell Way CITY, STATE, ZIP• Round Rock, TX 78682 AUTHORIZED SIGNATURE• TITLE: Senior Proposal Managner, State and Local Government • BID AMOUNT: rn V%U . t1° SeeIw�s • lim LWI I=' ■: \VA C CYNTHIA BEARD MAY 13, 1998 CALHOUN COUNTY AUDITOR 201 W AUSTIN ST PORT LAVACA, TX 77979 SKU # QTY DESCRIPTION UNIT PRICE EXTENDED PRICE 220-9060 1 Dell Dimension XPS 233MHZ 1,547.00 1,547.00 Pentium II MiniTower Base with MMX Technology and 512K Cache 310-0050 1 MICROSOFT PS2 Intellimouse, Shipped with system 310-7002 1 Silitek Quiet Key, 104 Key Keyboard, Factory Installed 311-4020 1 32MB RAM, 1 DIMM, SDRAM, Factory Install 313-0320 1 Altec ACS90 Speakers shipped with system 313-0356 1 14/32X EIDE CD ROM, Factory Installed 313-3607 1 No modem requested for Dell Dimension 313-4518 1 Integrated Yamaha Wavetable Sound for Dell Dimension XPS MiniTower 320-5416 1 Dell BOOLS, Model #D828L with 13.7" viewable image size, Color monitor, Dell Dimension 320-5423 1 STB nVIDIA 4MB AGP Video Card Factory Installed 340-5907 1 4.3GB EIDE Ultra ATA Hard Drive, Factory Installed 340-7015 1 3.5, 1.44MB Floppy Drive, Factory Install t For your convenience, we have listed your sales representative, Sales Representative: your quote number and your customer number which will provide RENEE LIGARDE you with faster service when you are ready to place your order. Quote #: 19 te• Pnces and pax rams are subject w change. Customer t Ome r # : 3 7 8 5 5 3785566.9 Business Leasing Program is provided by Dell Financial Services DELL MARKETING L.P. ONE DELL WAY ROUND ROCK, TX 78682 (800) 981-3355(TEL) (800) 433-9527(FAX) r'EV'D - €32 OTATION CYNTHIA BEARD • CALHOUN COUNTY AUDITOR 201 W AUSTIN ST PORT LAVACA, TX 77979 MAY 13, 1998 SKU # QTY DESCRIPTION UNIT PRICE EXTENDED PRICE 412-0066 1 Microsoft IE4.0, Factory Installed, US English 412-0080 1 McAfee VirusScan 3.1,CD,Online Documentation, Factory Installed,US English, Order form for printed manuals 420-2208 1 W98' Upgrade Eligibility, Factory Installed 420-6092 1 WINDOWS 195, CD, Factory Installed 900-1600 1 SelectCare, Initial Year, Next .00 .00 Business Day On -Site Service Contract, BSC* 900-1602 1 SelectCare, 2 Years Extended, .00 .00 Next Business Day On -Site Service Contract, BSC 412-0075 1 MS Bookshelf 198, CD, US English, Factory Install 412-1393 1 MS OFFICE 97 Small Business Edition, CD & Manual, US English, Factory Install ******** 0 ADD $187 4/8 GB TBU ******** 0 ADD $102 56K MODEM ******** 0 ADD 199 OFFICEPRO This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement, is subject to the applicable Dell standard terms of sale. For your convenience, we have listed your sales representative, Sales Representative: your quote number and your customer number which will provide RENEE LIGARDE you with faster service when you are ready to place your order. Prices and na rates are subject to change. Business Leasing Program is provided by Dell Financial Services DELL MARKETING L.P. ONE DELL WAY ROUND ROCK, TX 78682 • (800) 981-3355(TEL) (800) 433-9527(FAX) Quote #: 18098299 Customer #: 3785569 nEv. D 83 V l L-V I IUIN CYNTHIA BEARD MAY 13, 1998 CALHOUN COUNTY AUDITOR 201 W AUSTIN ST PORT LAVACA, TX 77979 For your convenience, we have listed your sales representative, Sales Representative: your quote number and your customer number which will provide RENEE LIGARDE you with faster service when you are ready to place your order. Quote 169 • Prices and tax rams arc subject to change. � Customer 37556 �: 3785569 Business Leasing Program is provided by Dell Financial Services DELL MARKETING L.P. ONE DELL WAY ROUND ROCK, TX 78682 (800) 981.3355(TEL) (800) 433-9527(FAX) FLEV'D .4 OTATION CYNTHIA BEARD CALHOUN COUNTY AUDITOR 201 W AUSTIN ST PORT LAVACA, TX 77979 UNIT EXTEND SKU # QTY DESCRIPTION I RICE I PRICEEll 1 220-9094 11 Dell Dimension XPS 233MHZ Pentium II Desktop, with MMX Technology and 512K Cache 310-0050 1 MICROSOFT PS2 Intellimouse, Shipped with system 310-7002 1 Silitek Quiet Key, 104 Key Keyboard, Factory Installed 311-4020 1 32MB RAM, 1 DIMM, SDRAM, Factory Install 313-0320 1 Altec ACS90 Speakers shipped with system 313-0356 1 14/32X BIDE CD ROM, Factory installed 313-3607 1 No modem requested for Dell Dimension 313-4518 1 Integrated Yamaha Wavetable Sound for Dell Dimension XPS MiniTower �320-5416 1 Dell 800LS, Model #D828L with 13.7" viewable image size, Color monitor, Dell Dimension 320-5423 1 STB nVIDIA 4MB AGP Video Card Factory installed 340-5907 1 4.3GB BIDE Ultra ATA Hard Drive, Factory Installed 340-7015 1 3.5, 1.44MB Floppy Drive, Factory Install 1,547.00 1,547.00 For your convenience, we have listed your sales representative, Sales Representative: your quote number and your customer number which will provide RENEE LIGARDE you with faster service when you are ready to place your order. Quote #: 18098488 Prices and tax rates ere subject to change. Business Leasing Program is provided by Dell Financial Services Customer #: 3785569 • DELL MARKETING L.P. ONE DELL WAY ROUND ROCK, TX 78682 REV o (800) 981-3355(TEL) (800) 433-9527(FAX) i V lL-"111V1N CYNTHIA BEARD MAY 15, 1998 CALHOUN COUNTY AUDITOR 201 W AUSTIN ST PORT LAVACA, TX 77979 SKU # QTY DESCRIPTION UNIT PRICE EXTENDED PRICE 412-0066 1 Microsoft IE4.0, Factory Installed, US English 412-0080 1 McAfee VirusScan 3.1,CD,Online Documentation, Factory Installed,US English, Order form for printed manuals 420-2208 1 W98' Upgrade Eligibility, Factory Installed 420-6092 1 WINDOWS 195, CD, Factory Installed 900-1600 1 SelectCare, Initial Year, Next .00 .00` Business Day On -Site Service Contract, BSC* 900-1602 1 SelectCare, 2 Years Extended, .00 .00 Next Business Day On -Site Service Contract, BSC 412-0075 1 MS Bookshelf 198, CD, US English, Factory Install 412-1393 1 MS OFFICE 97 Small Business Edition, CD & Manual, US English, Factory Install ******** 0 ADD $187 4/8 GB TBU ******** 0 ADD $102 56K MODEM ******** 0 ADD 199 OFFICEPRO This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement, is subject to the applicable Dell standard terms of sale. For your convenience, we have listed your sales representative, Sales Representative: your quote number and your customer number which will provide RENEE LIGARDE you with faster service when you are ready to place your order. Quote #: 18098488 Prices and tax rates are subject to change. Customer #: 3785569 • Business Leasing Program is provided by Dell Financial Services DELL MARKETING L.P. ONE DELL WAY ROUND ROCK, TX 78682 (800) 981-3355(TEL) (800) 433-9527(FAX) BLY-D noa OTATION • CYNTHIA BEARD CALHOUN COUNTY AUDITOR 201 W AUSTIN ST PORT LAVACA, TX 77979 MAY 13, 1998 For your convenience, we have listed your sales representative, Sales Representative: Your quote number and your customer number which will provide RENEE LIGARDE you with faster service when you are ready to place your order. Quote #: 18098488 Prices and tan rates are subject to change. Customer # : 3785569 Business Leasing Program is provided by Dell Financial Services • DELL MARKETING L.P. ONE DELL WAY ROUND ROCK, TX 78682 (800) 981-3355(TEL) (800) 433-9527(FAX) BEN H. COMISREY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEEANTNgEX -- 201 W. AUSTIN PORT L(5Ay12)ppp=553-461077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS ,MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: CITY, STATE, ZIP:'Bri' L/� llA cc. , TX -Z:U7� AUTHORIZED SIGNATURE: TITLE: nn BID AMOUNT: S I ? 80. � 0 7P_r n-, 0i +. r-A , 36 or $ 63,970,60 LomO .S(jin 5 • L11 Memorial Medical Center Computer Lease Agreement Specifications Requested Deliverable (if different from requested) Intel Pentium 11233 MHz with 512KB SRAM cache ATI PCI graphics accelerator with 2MB SGRAM NVidia 4MB AGP Video Card 2MB Video Memory 4MB Video Memory 32MB SDRAM expandable to 384MB 4.OGB Ultra ATA drive S.OG Ultra ATA Drive 3.5" 1.44MB diskette drive 13X minJ32X max. CD-ROM drive TR4 IDE Tape Backup Drive and Tape (as required) IS" color monitor V/F/D TelePath modem for Windows w/ x2 Technology (as required) Ensoniq wavetable sound card & Altec ACS-41 Speakers Ensoniq wavetable sound card & Altec GCS-100 Speakers 104+ Keyboard Microsoft IntelliPoint Mouse Desktop or Mid tower (as required) Is i Three (3) Year On -Site Service Agreement This agreement covers the hardware and operating system only. It does not cover any application programs or the way that they interact with the hardware or operating system. A successful completion of service will include having the hardware back to the original state that it was delivered in. A. Services Defined 1. Testengeer, Inc. will provide the support services described in this Agreement for hardware products that have been purchased through our company. 2. Testengeer, Inc, support services will be performed in a one day time period. B. Service Call Process I. Customer will call Testengeer, Inc. (552-7621), A service technician will try to resolve the issue over the telephone. If it is determined that an onsite visit is necessary to complete and verify the resolution of the issue, the technician will schedule a service call to occur within one day of that telephone call. 2. Upon arrival the service technician will contact the person that was specified in the above call and proceed to provide service. The service technician will not provide service unless the contact person is present at the time of service. 3. Upon completion of service the technician will review what was done and have a service call form signed be the contact person. C. Customer Responsibilities I. removing any third -party, non-standard product prior to the arrival of the service technician; 2. backing up its proprietary and confidential information and for maintaining a procedure external to the hardware products for reconstruction of lost or altered files, data, or programs; 3. notifying the Testengeer, Inc. service technician if products to be serviced are being used in an environment that poses a potential health hazard to the service technician; 4. having a representative 18 years of age or older present when the Testengeer, Inc. service technician is providing on -site service. 11 A Motion was made by Commissioner Floyd and seconded by Judge Hartzog to approve the Order Authorizing the Issuance, Sale and Delivery of $3,130,009 in Principal Amount of Calhoun County, Texas Combination Hospital Revenue and Tax Certificates of Obligation, Series 1998,, RAppFove and egAuthorize istrar AgreementatPurchase he tContract,Pand nanAofficial Statement; and Approve and Authorzie all other Instruments and Procedures Related thereto. Commissioners Floyd, Belk, Jurek, Finster and Jude Hartzog all voted in favor. ORDER AUTHORIZING THE ISSUANCE, SALE AND DELIVERY OF $3,130,000IN PRINCIPAL AMOUNT OF "CALHOUN COUNTY, TEXAS COMBINATION HOSPITAL REVENUE AND TAX CERTIFICATES OF OBLIGATION, SERIES 1998"; APPROVING AND AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT, A BOND CERTIFICATE PURCHASE AGREEMENT, AND AN OFFICIAL STATEMENT; APPROVING AND AUTHORIZING ALL OTHER INSTRUMENTS AND PROCEDURES RELATED THERETO SALE DATE: MAY 15, 1998 11 91 TABLE OF CONTENTS 0 Recitals..... ...................... ..... I .... ................... I Section 1. AMOUNT AND PURPOSE OF THE CERTIFICATES OF OBLIGATION ........................................... 1 Section 2. DESIGNATION, DATE, DENOMINATION, NUMBERS, AND MATURITIES OF CERTIFICATES OF OBLIGATION ......... 2 Section 3. INTEREST ................................................. 2 Section 4. CHARACTERISTICS OF THE CERTIFICATES OF OBLIGATION; APPROVAL OF PAYING AGENT/REGISTRAR AGREEMENT ....... 3 (a) Registration, Transfer, and Exchange; Authentication ............... 3 (b) Payment of Certificates of Obligation and Interest .................. 4 (c)In General ................................................ 4 (d) Substitute Paying Agent/Registrar .............................. 4 (e) Book -Entry Only System for Certificates of Obligation .............. 5 (f) Successor Securities Depository; Transfers Outside Book -Entry Only Systems ............................................. 6 (g) Payments to Cede & Co ...................................... 6 (h) DTC Letter of Representation ................................. 6 Section 5. FORM OF CERTIFICATE OF OBLIGATION ...................... 6 Section 6. INTEREST AND SINKING FUND; TAX LEVY .................... 12 Section 7. SURPLUS REVENUES ....................................... : 13 Section 8. CONSTRUCTION FUND ...................................... . 13 Section 9. INVESTMENTS ............................................. 14 Section 10. EMPOWERED .............................................. 14 Section 11. DEFEASANCE OF CERTIFICATES OF OBLIGATION ............. 14 Section 12. DAMAGED, MUTILATED, LOST, STOLEN, OR DESTROYED CERTIFICATES OF OBLIGATION ............................. 15 (a) Replacement Certificates of Obligation .......................... 15 (b) Application for Replacement Certificates of Obligation .............. 15 (c) No Default Occurred ....................................... 15 (d) Charge for Issuing Replacement Certificates of Obligation .....:..... 15 (e) Authority for Issuing Replacement Certificates of Obligation ... ... 16 i 0 92 • Section 13. CUSTODY, APPROVAL, AND REGISTRATION OF CERTIFICATES OF OBLIGATION; CO -BOND COUNSEL'S OPINION, AND CUSIP NUMBERS AND BOND INSURANCE ................ 16 Section 14, COVENANTS REGARDING TAX EXEMPTION OF INTEREST ON THE CERTIFICATES OF OBLIGATION ........................ 16 Section 15.* ALLOCATION OF, AND LIMITATION ON, EXPENDITURES FOR THE PROJECT ......................................... 18 Section 16. DISPOSITION OF PROJECT ................................... 18 Section 17. CONTINUING DISCLOSURE UNDERTAKING .................... 18 Section 19. SALE AND DELIVERY OF CERTIFICATES OF OBLIGATION; APPROVAL OF CERTIFICATE PURCHASE AGREEMENT ......... 21 Section 19. APPROVAL OF OFFICIAL STATEMENT ......................... 21 Section 20. DESIGNATION AS QUALIFED TAX-EXEMPT OBLIGATIONS ...... 21 Section 21. APPROVAL OF MUNICIPAL BOND INSURANCE ................. 22 Section 22. CLAIMS UPON THE INSURANCE POLICY AND PAYMENTS BY AND TO THE INSURER ................................... 22 Section 23. AUTHORITY FOR OFFICERS TO EXECUTE DOCUMENTS ......... 23 Section 24. ORDER A CONTRACT; AMENDMENTS ......................... 24 Section 25. INTERESTED PARTIES .... .............................. :... 24 Section 26. INCORPORATION OF RECITALS .............................. 24 Section 27. SEVERABILITY............................................. 25 Section 28. EFFECTIVE DATE ........................................... 25 C_ SIGNATURES........................................................ Exhibit A PAYING AGENT/REGISTRAR AGREEMENT Exhibit B DESCRIPTION OF ANNUAL FINANCIAL INFORMATION ii NEW ORDER AUTHORIZING'THE ISSUANCE, SALE AND DELIVERY OF $3,130,000 IN PRINCIPAL AMOUNT OF CALHOUN COUNTY, TEXAS COMBINATION HOSPITAL REVENUE AND TAX CERTIFICATES OF OBLIGATION, SERIES 1998'; APPROVING AND AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT, A CERTIFICATE PURCHASE AGREEMENT, AND AN OFFICIAL STATEMENT; AND APPROVING AND AUTHORIZING ALL OTHER INSTRUMENTS AND PROCEDURES RELATED THERETO THE STATE OF TEXAS COUNTY OF CALHOUN WHEREAS, the Commissioners Court of Calhoun County, Texas (the "County or "Issuer") desires to incur contractual obligations to be incurred by the County in order to enlarge, expand, renovate and improve a portion of the existing Port City Mall for use as an outpatient facility (to be known as the Memorial Medical Plaza -Phase 1) of the hospital and acquire furnishings and equipment related thereto, and to pay all or a portion of the legal, fiscal and engineering fees in connection with this project (collectively, the "Project"); and WHEREAS, the Commissioners Court of the County intends to finance the Project from proceeds derived from the sale of Certificates of Obligation issued by the County pursuant to Texas Local Government Code, Chapter 271, Subchapter C, as amended; and WHEREAS, the Commissioners Court has heretofore on March 13, 1999, adopted an Order authorizing and directing the County Clerk to give notice of intention to issue such Certificates of Obligation; and WHEREAS, said notice has been duly published in The Port Lavaca Wave which is a newspaper of general circulation in the County in its issues of April 29, 1998 and May 6, 1998; and WHEREAS, the County received no petition signed by at least five percent of the qualified electors of the County protesting the issuance of such Certificates of Obligation; and WHEREAS, it is considered to be in the best interest of the County that said interest bearing Certificates of Obligation be issued; and WHEREAS, it is hereby officially found and determined that the meeting at which this Order was passed was open to the public, and public notice of the time, place and purpose of said meeting was given, all as required by Chapter 551, Texas Government Code. NOW THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS. SECrION 1. AMOUNT AND PURPOSE OF THE CERTIFICATES OF OBLIGATION. The certificates of obligation of Calhoun County, Texas are hereby authorized to be issued and delivered in the aggregate principal amount of S3,130,000 FOR THE PURPOSE OF PAYING, IN WHOLE OR IN PART, CONTRACTUAL OBLIGATIONS TO BE INCURRED TO ENLARGE, EXPAND, RENOVATE AND IMPROVE A PORTION OF THE EXISTING PORT CITY MALL FOR USE AS AN OUTPATIENT FACILITY (TO BE KNOWN AS THE MEMORIAL 0 0 r1 .: . MEDICAL PLAZA -PHASE 1) OF THE HOSPITAL AND ACQUIRE FURNISHINGS AND • EQUIPMENT RELATED THERETO AND TO PAY COSTS OF ISSUANCE. SECTION 2. DESIGNATION, DATE, DENOMINATION, NUMBERS, AND MATURITIES OF CERTIFICATES OF OBLIGATION. Each certificate of obligation issued pursuant to this Order shall be designated: "CALHOUN COUNTY, TEXAS COMBINATION HOSPITAL REVENUE AND TAX CERTIFICATE OF OBLIGATION, SERIES 1998," and there shall be issued hereunder fully registered certificates of obligation, without interest coupons, dated as of May 15, 1998 in the denomination of $5,000 or any integral multiple thereof, numbered consecutively from R-I upward (the "Certificates of Obligation"), payable to the initial registered owners thereof (as shown in Section 18 hereof) or to the registered assignee of any of said Certificates of Obligation (in each case, the "Registered Owner"), and the Certificates of Obligation shall mature and be payable serially on October I in each of the years and in the principal amounts, respectively, as set forth in the following schedule: • • AMOUNT YEAR' AMOUNT;' YEAR " 1999 $150,000 2004 $190,000 2009 2000 155,000 2005 195,000 2010 2001 165,000 2006 205,000 2011 2002 170,000 2007 215,000 2012 2003 180,000 2008 225,000 2013 The term "Certificates of Obfigation" as used in this Order shall mean and include collectively the certificates of obligation issued and delivered pursuant to this Order and all substitute certificates of obligation exchanged therefor, as well as all other substitute certificates of obligation and replacement certificates of obligation issued pursuant hereto, and the term "Certificate of Obligation" shall mean any of the Certificates of Obligation. SECTION 3. INTEREST. The Certificates of Obligation shall bear interest from the dates specified in the FORM OF CERTIFICATE OF OBLIGATION set forth in this Order to their respective dates of maturity or redemption prior to maturity at the following rates per annum: __ 95 . � b*� µ�k�TJYY�NtY t d5 W R Iht r� . r. : •. p '� r MATURTT'Y." `"J` MATURITY':, -e ... MATURITY a d, DATE INTEREST DATE ,,,, INTEREST DATE INTEREST •• f 4�x (OCCOB6R I) a, RATE.: O -roust l).,RATE .. - -' OCTOHERt I ) '. RATE' 1999 4.625% 2004 4.625% 2009 4.550% 2000 4.625 2005 4.400 2010 4,600 2001 4.625 2006 4.350 2011 4.600 2002 4.625 2007 4.450 2012 1 4.650 2003 4.625 2008 4.450 2013 1 4.700 Said interest shall be payable in the manner provided and on the dates stated in the FORM OF CERTIFICATE OF OBLIGATION set forth in this Order. • SECTION 4. CHARACTERISTICS OF THE CERTIFICATES OF OBLIGATION; APPROVAL OF PAYING AGENT/REGISTRAR. (a) Registration. Transfer. and Exchange: Authentication. The Issuer shall keep or cause to be kept at the designated corporate trust office in Fort Worth, Texas of Norwest Bank Texas, N.A. (the "Paying Agent/Registrar") books or records for the registration of the transfer and exchange of the Certificates of Obligation (the "Registration Books"), and the Issuer hereby appoints the Paying Agent/Registrar as its registrar and transfer agent MW to keep such books or records and make such registrations of transfers and exchanges under such reasonable regulations as the Issuer and Paying Agent/Registrar may prescribe; and the Paying Agent/Registrar shall make such registrations, transfers and exchanges as herein provided. Attached hereto as Exhibit A is a copy of the Paying Agent/Registrar Agreement between the Issuer and the Paying Agent/Registrar which is hereby approved in substantially final form, and the County Judge and County Clerk of the Issuer are hereby authorized to execute the Paying Agent/Registrar Agreement and approve any changes in the final form thereof. The Paying Agent/Registrar shall obtain and record in the Registration Books the address of the registered owner of each Certificate of Obligation to which payments with respect to the Certificates of Obligation shall be mailed, as herein provided; but it shall be the duty of each registered owner to notify the Paying Agent/Registrar in writing of the address to which payments shall be mailed, and such interest payments shall not be mailed unless such notice has been given. To the extent possible and under reasonable circumstances, all transfers of Certificates of Obligation shall be made within three business days after request and presentation thereof. The Issuer shall have the right to inspect the Registration Books during regular business hours of the Paying Agent/Registrar, but otherwise the Paying Agent/Registrar shall keep the Registration Books confidential and, unless otherwise required by law, shall not permit their inspection by any other entity. The Paying Agent/Registrar's standard or customary fees and charges for making such registration, transfer, exchange and delivery of a substitute Certificate of Obligation or Certificates of Obligation shall be paid as provided in the FORM OF CERTIFICATE OF OBLIGATION set forth in this Order. Registration of assignments, transfers and exchanges of Certificates of Obligation shall be made in • the manner provided and with the effect stated in the FORM OF CERTIFICATE OF OBLIGATION set forth in this Order. Each substitute Certificate of Obligation shall bear a letter and/or number to distinguish it from each other Certificate of Obligation. MM • Except as provided in (c) below, an authorized representative of the Paying Agent/Registrar shall, before the delivery of any such Certificate of Obligation, date and manually sign the Paying Agent/Registrar's Authentication Certificate, and no such Certificate of Obligation shall be deemed to be issued or outstanding unless such Certificate is so executed. The Paying Agent/Registrar promptly shall cancel all paid Certificates of Obligation and Certificates of Obligation surrendered for transfer and exchange. No additional Orders, orders, or resolutions need be passed or adopted by the governing body of the Issuer or any other body or person so as to accomplish the foregoing transfer and exchange of any Certificate of Obligation or portion thereof, and the Paying Agent/Registrar shall provide for the printing, execution, and delivery of the substitute Certificates of Obligation in the manner prescribed herein, and said Certificates of Obligation shall be of type composition printed on paper with lithographed or steel engraved borders of customary weight and strength. Pursuant to Article 717k-6, Vernon's Texas Civil Statutes, and particularly Section 6 thereof, the duty of transfer and exchange of Certificates of Obligation as aforesaid is hereby imposed upon the Paying Agent/Registrar, and, upon the execution of said Certificate, the transferred and exchanged Certificate of Obligation shall be valid, incontestable, and enforceable in the same manner and with the same effect as the Certificates of Obligation which initially were issued and delivered pursuant to this Order, approved by the Attorney General, and registered by the Comptroller of Public Accounts. (b) went (2f CeMik—afes ofObligation and Interest. The Issuer hereby further appoints the Paying Agent/Registrar to act as the paying agent for paying the principal of and interest on the Certificates of Obligation, all as provided in this Order, The Paying Agent/ Registrar shall keep proper records of all payments made by the Issuer and the Paying Agent/Registrar with respect to the Certificates of Obligation. (c) In Generat. The Certificates of Obligation (i) shall be issued in fully registered form, without interest coupons, with the principal of and interest on such Certificates of Obligation to be payable only to the registered owners thereof, (ii) may be redeemed prior to their scheduled maturities (notice of which shall be given to the Paying Agent/Registrar by the Issuer at least 50 days prior to any such redemption date), (iii) may be transferred and assigned, (iv) may be exchanged for other Certificates of Obligation, (v) shall have the characteristics, (vi) shall be signed, sealed, executed and authenticated, (vii) the principal of and interest on the Certificates of Obligation shall be payable, and (vui) shall be administered and the Paying Agent/Registrar and the Issuer shall have certain duties and responsibilities with respect to the Certificates of Obligation, all as provided, and in the manner and to the effect as required or indicated, in the FORM OF CERTIFICATE OF OBLIGATION set forth in this Order. The Certificates of Obligation initially issued and delivered pursuant to this Order are not required to be, and shall not be, authenticated by the Paying Agent/ Registrar, but on each substitute Certificate of Obligation issued in exchange for any Certificate of Obligation or Certificates of Obligation issued under this Order the Paying Agent/Registrar shall execute the PAYING AGENT/REGISTRAR'S AUTHENTICATION CERTIFICATE, in the form set forth in the FORM OF CERTIFICATE OF OBLIGATION. (d) Substitute Paving AgenURegictrar. The Issuer covenants with the registered owners of the Certificates of Obligation that at all times while the Certificates of Obligation are outstanding the Issuer will provide a competent and legally qualified bank, trust company, financial institution, or other entity to act as and perform the services of Paying Agent/Registrar for the Certificates of Obligation under this Order, and that the Paying Agent/Registrar will be one entity and shall be an • entity registered with the Securities and Exchange Commission. The Issuer reserves the right to, and may, at its option, change the Paying Agent/Registrar upon not less than 120 days written notice to __ 9'7 the Paying Agent/Registrar, to be effective not later than 60 days prior to the next principal or interest payment date after such notice. In the event that the entity at any time acting as, Paying Agent/Registrar (or its successor by merger, acquisition, or other method) should resign or otherwise cease to act as such, the Issuer covenants that promptly it will appoint a competent and legally qualified bank, trust company, financial institution, or other agency to act as Paying Agent/Registrar under this Order. Upon any change in the Paying Agent/Registrar, the previous Paying Agent/Regis- trar promptly shall transfer and deliver the Registration Books (or a copy thereof), along with all other pertinent books and records relating to the Certificates of Obligation, to the new Paying Agent/Registrar designated and appointed by the Issuer. Upon any change in the Paying Agent/Registrar, the Issuer promptly will cause a written notice thereof to be sent by the new Paying Agent/Registrar to each registered owner of the Certificates of Obligation, by United States mail, first-class postage prepaid, which notice also shall give the address of the new Paying Agent/Registrar. By accepting the position and performing as such, each Paying Agent/Registrar shall be deemed to have agreed to the provisions of this Order, and a certified copy of this Order shall be delivered to each Paying Agent/Registrar. (e) Book-Eniry Only �yrtem for Certificates of Obligation. The Certificates of Obligation issued in exchange for the Certificates of Obligation initially issued to the purchaser specified in Section IS herein shall be initially issued in the form of a separate single fully registered Certificate of Obligation for each of the maturities thereof. Upon initial issuance, the ownership of each such Certificate of Obligation shall be registered in the name of Cede & Co., as nominee of The Depository Trust Company of New York ("DTC"), and except as provided in subsection (i) hereof, all of the outstanding Certificates of Obligation shall be registered in the name of Cede & Co., as nominee of DTC. With respect to Certificates of Obligation registered in the name of Cede & Co., as nominee of DTC, the Issuer and the Paying Agent/Registrar shall have no responsibility or obligation to any securities brokers and dealers, banks, trust companies, clearing corporations and certain other organizations on whose behalf DTC was created ("DTC Participant") to hold securities to facilitate the clearance and settlement of securities transaction among DTC Participants or to any person on behalf of whom such a DTC Participant holds an interest in the Certificates of Obligation.; Without limiting the immediately preceding sentence, the Issuer and the Paying Agent/Registrar shall have no responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any DTC Participant with respect to any ownership interest in the Certificates of Obligation, (ii) the delivery to any DTC Participant or any other person, other than a registered owner of the Certificates of Obligation, as shown on the Registration Books, of any notice with respect to the Certificates of Obligation, or (iii) the payment to any DTC Participant or any other person, other than a registered owner of Certificates of Obligation, as shown in the Registration Books of any amount with respect to principal of or interest on the Certificates of Obligation. Notwithstanding any other provision of this Order to the contrary, the Issuer and the Paying Agent/Registrar shall be entitled to treat and consider the person in whose name each Certificate of Obligation is registered in the Registration Books as the absolute owner of such Certificate of Obligation for the purpose of payment of principal and interest with respect to such Certificate of Obligation, for the purpose of registering transfers with respect to such Certificate of Obligation, and for all other purposes whatsoever. The Paying Agent/Registrar shall pay all principal of and interest on the Certificates of Obligation only to or upon the Order of the registered owners, as shown in the Registration Books as provided in this Order, or their respective attorneys duly authorized in writing, and all such payments shall be valid and effective to fully satisfy and discharge the Issuer's obligations with respect to payment of principal of and interest on the Certificates of Obligation to the extent of the sum or sums so paid. No person other • '` 98 than a registered owner, as shown in the Registration Books, shall receive a Certificate of Obligation certificate evidencing the obligation of the Issuer to make payments of principal and interest pursuant to this Order. Upon delivery by DTC to the Paying Agent/Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., and subject to the provisions in this Order with respect to interest checks being mailed to the registered owner at the close of business on the Record Date, the words "Cede & Co." in this Order shall refer to such new nominee of DTC. (n Successor Securities De o� sitorv: Transfers Outside Book -Entry Only &Stems. In the event that the Issuer determines that DTC is incapable of discharging its responsibilities described herein and in the representation letter of the Issuer to DTC or that it is in the best interest of the beneficial owners of the Certificates of Obligation that they be able to obtain certificated Certificates of Obligation, the Issuer shall (i) appoint a successor securities depository, qualified to act as such under Section 17(a) of the Securities and Exchange Act of 1934, as amended, notify DTC and DTC Participants of the appointment of such successor securities depository and transfer one or more separate Certificates of Obligation to such successor securities depository or (ii) notify DTC and DTC Participants of the availability through DTC of Certificates of Obligation and transfer one or more separate Certificates of Obligation to DTC Participants having Certificates of Obligation credited to their DTC accounts. In such event, the Certificates of Obligation shall no longer be restricted to being registered in the Registration Books in the name of Cede & Co., as nominee of DTC, but may be registered in the name of the successor securities depository, or its nominee, or in whatever name or names registered owners transferring or exchanging Certificates of Obligation shall designate, in accordance with the provisions of this Order, • (g) Payments to Cede & Co. Notwithstanding any other provision of this Order to the contrary, so long as any Certificate of Obligation is registered in the name of Cede & Co., as nominee for DTC, all payments with respect to principal of and interest on such Certificate of Obligation and all notices with respect to such Certificate of Obligation shall be made and given, respectively, in the manner provided in the representation letter of the Issuer to DTC. (h) DTC Letter of Representation. The officers of the Issuer are herein authorized for and on behalf of the Issuer and as officers of the Issuer to enter into one or more Letters of Representation with DTC establishing the book -entry only system with respect to the Certificates of Obligation. SEMON S. FORM OF CERTIFICATE OF OBLIGATION. The form of the Certificate of Obligation and all Certificates of Obligation issued in replacement of any Certificate of Obligation, including the form of Registration Certificate of the Comptroller of Public Accounts of the State of Texas to appear on the Certificates of Obligation originally issued hereunder, the form of Paying Agent/Registrar's Certificate to appear on any replacement Certificate of Obligation, and the Form of Assignment to appear on each of the Certificates of Obligation, shall be, respectively, substantially as follows, with such appropriate variations, omissions, or insertions as are permitted or required by this Order. 99 10a o 141 t[09 R-_ PRINCIPAL UNITED STATES OF AMERICA AMOUNT STATE OF TEXAS $ CALHOUN COUNTY, TEXAS COMBINATION HOSPITAL REVENUE AND TAX CERTIFICATE OF OBLIGATION SERIES 1998 INTEREST RATE MATURITY DATE DATE OF SERIES CUSIP NO % May 15, 1998 REGISTERED OWNER: PRINCIPAL AMOUNT: DOLLARS ON THE AMTURITYDATE specified above, CAI,HOUNCOUNTY, TEXAS (the "Issuer" or the "County"), being a political subdivision of the State of Texas, hereby promises to pay to the Registered Owner set forth above, or registered assigns (hereinafter called the "Registered Owner") the Principal Amount set forth above, and to pay interest thereon (calculated on the basis of a 364- day year of twelve 30-day months) from May 15, 1998, to the Maturity Date specified above or date of redemption prior to maturity, at the Interest Rate per annum specified above, with interest being payable on October 1, 1998 and on each April 1 and October 1 thereafter; except that if this Certificate of Obligation is required to be authenticated and the date of its authentication is later than the first Record Date (hereinafter defined), such Principal Amount shall bear interest from the interest payment date next preceding the date of authentication, unless such date of authentication is after any Record Date but on or before the next following interest payment date, in which case such Principal Amount shall bear interest from such next following interest payment date; provided, however, that if on the date of authentication hereof the interest on the Certificate of Obligation or Certificates of Obligation, if any, for which this Certificate of Obligation is being exchanged is due but has not been paid, then this Certificate of Obligation shall bear interest from the date to which such interest has been paid in full. THE PRINCIPAL OF AND INTEREST ON this Certificate of Obligation are payable at maturity or redemption prior to maturity in lawful money of the United States of America, without exchange or collection charges. The principal of this Certificate of Obligation shall be paid to the Registered Owner hereof upon presentation and surrender of this Certificate of Obligation at maturity or redemption prior to maturity, at the designated corporate trust office in Fort Worth, ;Texas, of Norwest Bank Texas, N.A., which is the "Paying Agent/Registrar" for this Certificate of Obligation. The payment of interest on this Certificate of Obligation shall be made by the Paying Agent/Registrar to the Registered Owner hereof on each interest payment date by check or draft, dated as of such interest payment date, drawn by the Paying Agent/Registrar on, and payable solely from, funds of the • Issuer required by the order authorizing the issuance of the Certificates of Obligation (the "Order") to be on deposit with the Paying Agent/Registrar for such purpose as hereinafter provided; and such check or draft shall be sent by the Paying Agent/Registrar by United States mail, first-class postage �QD prepaid, on each such interest payment date, to the Registered Owner hereof, at its address as it • appeared on the fifteenth day of the month next preceding such date (the "Record Date") on the Registration Books kept by the Paying Agent/Registrar, as hereinafter described. In addition, interest may be paid by such other method acceptable to the Paying Agent/Registrar, requested by, and at the risk and expense of, the Registered Owner. In the event of a nonpayment of interest on a scheduled payment date, and for 30 days thereafter, a new record date for such interest payment (a "Special Record Date") will be established by the Paying Agent/Registrar, if and when funds for the payment of such interest have been received from the Issuer. Notice of the Special Record Date and of the scheduled payment date of the past due interest (the "Special Payment Date" which shall be 15 days after the Special Record Date) shall be sent at least five business days prior to the Special Record Date by United States mail, first class, postage prepaid, to the address of each owner of a Certificate of Obligation appearing on the books of the Paying Agent/Registrar at the close of business on the Iasi business day next preceding the date of mailing of such notice. Any accrued interest due upon the redemption of this Certificate of Obligation prior to maturity as provided herein shall be paid to the Registered Owner upon presentation and surrender of this Certificate of Obligation for redemption and payment at the designated corporate trust office of the Paying Agent/Registrar (unless the redemption date is a regularly scheduled interest payment date, in which case accrued interest on such redeemed Certificates of Obligation shall be payable in the regular manner described above). The Issuer covenants with the Registered Owner of this Certificate of Obligation that on or before each principal payment date and interest payment date for this Certificate of Obligation it will make available to the Paying Agent/Registrar, from the "Interest and Sinking Fund" created by the Order, the amounts required to provide for the payment, in immediately available funds, of all principal of and interest on the Certificates of Obligation, when due. IF THE DATE for the payment of the principal of or interest on this Certificate of Obligation • shall be a Saturday, Sunday, a legal holiday, or a day on which banking institutions in the County where the Paying Agent/Registrar is located are authorized by law or executive order to close, then the date for such payment shall be the next succeeding day which is not such a Saturday, Sunday, legal holiday, or day on which banking institutions are authorized to close; and payment on such date shall have the same force and effect as if made on the original date payment was due. THIS CERTIFICATE OF OBLIGATION is one of a series of Certificates of Obligation dated as of May 15, 1998, authorized in accordance with the Constitution and laws of the State of Texas in the aggregate principal amount of.S3,130,000 FOR THE PURPOSE OF PAYING, IN WHOLE OR IN PART, CONTRACTUAL OBLIGATIONS TO BE INCURRED TO ENLARGE, EXPAND, RENOVATE AND IMPROVE A PORTION OF THE EXISTING PORT CITY MALL FOR USE AS AN OUTPATIENT FACILITY (TO BE KNOWN AS THE MEMORIAL MEDICAL PLAZA -PHASE 1) OF THE HOSPITAL AND ACQUIRE FURNISHINGS AND EQUIPMENT RELATED THERETO AND TO PAY COSTS OF ISSUANCE. ON OCTOBER 1, 2005, or on any date thereafter, the Certificates of Obligation of this Series maybe redeemed prior to their scheduled maturities, at the option of the Issuer, with funds derived from any available and lawful source, as a whole, or in part (provided that a portion of a Certificate of Obligation may be redeemed only in an integral multiple of $5,000), at the redemption price of the principal amount of Certificates of Obligation called for redemption, plus accrued interest thereon to the date fixed for redemption. The Issuer shall determine the maturity or maturities, and the principal amount of Certificates of Obligation within each maturity, to be redeemed. If less than all Certificates of Obligation of a maturity are to be redeemed, the particular Certificates of Obligation to be • redeemed shall be selected by the Paying Agent/Registrar at random and by lot. Plot AT LEAST 30 days prior to the date fixed for any redemption of Certificates of Obligation or portions thereof prior to maturity, a written notice of such redemption shall be sent by the Paying • Agent/Registrar by United States mail, first-class postage prepaid to the Registered Owner of each Certificate of Obligation to be redeemed at its address as it appeared on the Registration Books maintained by the Paying Agent/Registrar on the day such notice of redemption is mailed. Any notice of redemption so mailed shall be conclusively presumed to have been duly given irrespective of whether received by the Registered Owner. By the date fixed for any such redemption, due provision shall be made with the Paying Agent/Registrar for the payment of the required redemption price for the Certificates of Obligation or portions thereof which are to be so redeemed. If such written'notice of redemption is mailed and if due provision for such payment is made, all as provided above, the Certificates of Obligation or portions thereof which are to be so redeemed thereby automatically shall be treated as redeemed prior to their scheduled maturities, and they shall not bear interest after the date fixed for redemption, and they shall not be regarded as being outstanding except for the right of the Registered Owner to receive the redemption price from the Paying Agent/Registrar out of the funds provided for such payment. If a portion of any Certificates of Obligation shall be redeemed a substitute Certificate of Obligation or Certificates of Obligation having the same maturity date, bearing interest at the same rate, in any denomination or denominations in any integral multiple of $5,000, at the written request of the Registered Owner, and in an aggregate principal amount equal to the unredeemed portion thereof, will be issued to the Registered Owner upon the surrender thereof for cancellation, at the expense of the Issuer, all as provided in the Order. THIS CERTIFICATE OF OBLIGATION may be assigned and shall be transferred only in the Registration Books of the Issuer kept by the Paying Agent/Registrar acting in the capacity of registrar for the Certificates of Obligation, upon the terms and conditions set forth in the Order, Among other requirements for such assignment and transfer, this Certificate of Obligation must be • presented and surrendered to the Paying Agent/Registrar, together with proper instruments of assignment, in form and with guarantee of signatures satisfactory to the Paying Agent/Registrar, evidencing assignment of this Certificate of Obligation to the assignee in whose name this Certificate of Obligation is to be transferred and registered. The form of Assignment printed on this Certificate of Obligation may be executed by the Registered Owner, or its duly authorized attorney or representative, to evidence the assignment hereof, but such method is not exclusive, and other instruments of assignment satisfactory to the Paying Agent/Registrar may be used to evidence the assignment of this Certificate of Obligation or any portion or portions hereof from time to time by the Registered Owner. The Issuer shall pay the Paying Agent/Registrar's standard or customary fees and charges for making such transfer, but the one requesting such transfer shall pay any taxes or other governmental charges required to be paid with respect thereto. The Paying Agent/Registrar'shall not be required to make transfers of registration of this Certificate of Obligation (i) during the period commencing with the close ofbusiness on any Record Date and ending with the opening of business on the next following principal or interest payment date, or (ii) with respect to any Certificate of Obligation or any portion thereof called for redemption prior to maturity, within 45 days prior to its redemption date, provided however, such limitation of transfer shall not be applicable to an exchange by the Registered Owner of an unredeemed balance of a Certificate of Obligation called for redemption in part. The Registered Owner of this Certificate of Obligation shall be deemed and treated by the Issuer and the Paying Agent/Registrar as the absolute owner hereof for all purposes, including payment and discharge of liability upon this Certificate of Obligation to the extent of such payment, and the Issuer and the Paying Agent/Registrar shall not be affected by any notice to the contrary. 0 1 102 • IN THE EVENT any Paying Agent/Registrar for the Certificates of Obligation is changed by the Issuer, resigns, or otherwise ceases to act as such, the Issuer has covenanted in the Order that it promptly will appoint a competent and legally qualified substitute therefor, and promptly will cause written notice thereof to be mailed to the registered owners of the Certificates of Obligation. IT IS HEREBY certified, recited, and covenanted that this Certificate of Obligation has been duly and validly authorized, issued, and delivered; that all acts, conditions, and things required or proper to be performed, exist, and be done precedent to or in the authorization, issuance, and delivery of this Certificate of Obligation have been performed, existed, and been done in accordance with law; that this Certificate of Obligation is a general obligation of the Issuer, issued an the full faith and credit thereof; and that ad valorem taxes sufficient to provide for the payment of the interest on and principal of this Certificate of Obligation, as such interest comes due, and as such principal matures, have been levied and ordered to be levied against all taxable property in the Issuer, and have been pledged for such payment, within the limit prescribed by law; and that this Certificate of Obligation is additionally secured by a lien on and pledge of Surplus Revenues received by the Issuer from the ownership and operation of the Issuer's county hospital (known as the Memorial Medical Center), all as provided in the Order authorizing the Certificates of Obligation. THE ISSUER also has reserved the right to amend the Order as provided therein, and under some (but not all) circumstances amendments thereto must be approved by the registered owners of a majority in aggregate principal amount of all outstanding Certificates of Obligation, subject to the restrictions stated in the Order. • BY BECOMING the Registered Owner of this Certificate of Obligation, the Registered Owner thereby acknowledges all of the terms and provisions of the Order, agrees to be bound by such terms and provisions, acknowledges that the Order is duly recorded and available for inspection in the official minutes and records of the governing body of the Issuer, and agrees that the terms and provisions of this Certificate of Obligation and the Order constitute a contract between each Registered Owner hereof and the Issuer. IN WITNESS WHEREOF, the Issuer has caused this Certificate of Obligation to be signed with the manual or facsimile signature of the County Judge of the Issuer and countersigned with the manual or facsimile signature of the County Clerk of the Issuer, and has caused the official seal of the Issuer to be duly impressed, or placed in facsimile, on this Certificate of Obligation. (facsimile signature) County Clerk, Calhoun County, Texas (SEAL) 40 LE, (facsimile signature) County Judge, Calhoun County, Texas 103 COMPTROLLER'S REGISTRATION CERTIFICATE: REGISTER NO. I hereby certify that this Certificate of Obligation has been examined, certified as to validity,, and approved by the Attorney General of the State of Texas, and that this Certificate of Obligation has been registered by the Comptroller of Public Accounts of the State of Texas, Witness my signature and seal this (CONPTROLLER'S SEAL) Comptroller of Public Accounts of the State of Texas PAYING AGENT/REGISTRAR'S AUTHENTICATION CERTIFICATE (To be executed if this Certificate of Obligation is not accompanied by an executed Registration Certificate of the Comptroller of Public Accounts of the State of Texas) It is hereby certified that this Certificate of Obligation has been issued under the provisions of the Order described in the text of this Certificate of Obligation; and that this Certificate of Obfigation has been issued. in exchange for a certificate of obligation which originally was approved by the Attorney General of the State of Texas and registered by the Comptroller of Public Accounts of the State of Texas. Dated NORWEST BANK TEXAS, N.A. Paying Agent/Registrar By Authorized Representative 11 0 • 104 • • • ASSIGNMENT FOR VALUE RECEIVED, the undersigned Registered Owner of this Certificate of Obligation, or duly authorized representative or attorney thereof, hereby sells, assigns and transfers unto (Assignee's Social Security or (Please print or typewrite Assignee's name Taxpayer Identification Number) including zip code) the within Certificate of Obligation and all rights thereunder, and hereby irrevocably constitutes and appoints attorney to register the transfer of the within Certificate of Obligation on the books kept for registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a member firm of the New York Stock Exchange or a commercial bank or trust company. NOTICE: The signature above must correspond with the name of the Registered Owner as it appears upon the front of this Certificate of Obligation in every particular, without alteration or enlargement or any change whatsoever. 1 L— Financial Security Assurance Inc. ("Financial Security"), New York, New York, has delivered its municipal bond insurance policy with respect to the scheduled payments due of principal of and interest on the Bonds to Norwest Bank Texas, N.A., Fort Worth, Texas, or its successor, as paying agent for the Bonds (the "Paying Agent"). Said Policy is on file and available for inspection at the principal office of the Paying Agent and a copy thereof may be obtained from Financial Security or the Paying Agent. SECTION 6. INTEREST AND SINKING FUND; TAX LEVY. A special "Interest and Sinking Fund" is hereby created and shall be established and maintained by the Issuer at an official depository bank of the Issuer. Said Interest and Sinking Fund shall be kept separate and apart from all other funds and accounts of the Issuer, and shall be used only for paying the interest on and the principal of said Certificates of Obligation. All ad valorem taxes levied and collected for and on account of said Certificates of Obligation shall be deposited, as collected, to the credit of said Interest 12 105 and Sinking Fund. For each fiscal year while any of the Certificates of Obligation or interest thereon are outstanding and unpaid, the governing body of the Issuer shall compute and ascertain a rate and amount of ad valorem tax which, together with "Surplus Revenues" (as described in the following Section) budgeted to pay principal and interest coming due during such fiscal year, will be sufficient to raise and produce the money required to pay the interest on the Certificates of Obligation as such interest comes due, and to provide and maintain a sinking fund adequate to pay the principal of the Certificates of Obligation as such principal matures (but never less than 2% of the original principal. amount of the Certificates of Obligation as a sinking fund each year); and said tax shall be based on the latest approved tax rolls of the Issuer, with full allowance being made for tax delinquencies and the cost of tax collection. Said rate and amount of ad valorem tax is hereby levied, and is hereby ordered to be levied, against all taxable property in the Issuer for each year while any of the Certificates of Obligation or interest thereon are outstanding and unpaid; and said tax shall be assessed and collected each such year and deposited to the credit of the Interest and Sinking Fund created by this Order. Said ad valorem taxes sufficient to provide for the payment of the interest on and principal of the Certificates of Obligation, as such interest comes due and such principal matures, are hereby pledged for such payment, within the limit prescribed by law. SECTION 7. SURPLUS REVENUES. Pursuant to Section 271.052 of the Texas Local Government Code and Chapter 263 of the Texas Health and Safety Code (the "County Hospital Act"), the Certificates of Obligation additionally shall be payable from and secured by surplus revenues derived by the Issuer from the ownership and operation of the Issuer's Memorial Medical Center (which is operated by the Issuer as a county hospital pursuant to the County Hospital Act, as amended, and other applicable laws of the State of Texas) remaining after (a) payment of all amounts constituting operation and maintenance expenses of said county hospital, and (b) payment of all debt service, reserve, and other requirements and amounts required to be paid under all Orders heretofore or hereafter approved and adopted by the Commissioners Court of the Issuer authorizing (i) all bonds and (ii) all other obligations not on a parity with the Certificates of Obligation, which are payable from and secured by any revenues of said county hospital, and (c) payment of all amounts payable from any revenues of said county hospital pursuant to contracts heretofore or hereafter entered into by the Issuer in accordance with law (the "Surplus Revenues"). If for any reason the Issuer fails to deposit ad valorem taxes levied pursuant to Section 6 hereof to the credit of the Interest and Sinking Fund in an amount sufficient to pay, when due, the principal of and interest on the Certificates of Obligations, then Surplus Revenues may be deposited to the credit of the Interest and Sinking Fund and used to pay such principal and/or interest. SECTION S. CONSTRUCTION FUND. There is hereby created and established in the depository of the Issuer, a fund to be called the "Calhoun County, Texas Combination Hospital Revenue and Tax Certificates of Obligation (Series 1998) Construction Fund" - (herein called the "Construction Fund"). All proceeds from the sale and delivery of the Certificate of Obligation (other than proceeds representing accrued interest or premium on the Certificates of Obligation, if any, which shall be deposited in the Interest and Sinking Fund) shall be deposited in the Construction Fund. Money in the Construction Fund shall be subject to disbursements by the Issuer for payment of all costs incurred in carrying out the purpose for which the Certificates of Obligation are issued, including but not limited to costs for construction, engineering, architecture, financing, financial consultants and legal services related to the project being financed with proceeds of the Certificates of Obligation and the issuance of the Certificates of Obligation. All funds remaining on deposit in the Construction Fund upon completion of the project, if any, shall be transferred to the Interest and Sinking Fund. 13 is IL06 SECTION9. INVESTMENTS. Funds on deposit in the Interest and Sinking Fund and the Construction Fund shall be secured by the depository bank of the Issuer in the manner and to the extent required by law to secure other public funds of the Issuer and may be invested from time to time in any investment authorized in the Public Funds Investment Act (Chapter 2256, Texas Government Code) and the Issuer's investment policy adopted in accordance with the provisions of the Public Funds Investment Act at the direction of the County Judge or chief financial officer of the Issuer, provided, however, that investments purchased for and held in the Interest and Sinking Fund shall have a final maturity no later than the next principal or interest payment date on which such funds will be utilized, and investments purchased for and held in the Construction Fund shall have a final maturity of not later than the date the Issuer reasonably expects the funds from such investments will be required to pay costs of the Project for which the Certificates of Obligation were issued. Income and profits from such investments shall be deposited in the respective Fund which holds such investments; however, any such income and profits from investments in the Construction Fund may be withdrawn by the Issuer and deposited in the Interest and Sinking Fund to pay all or a portion of the interest next coming due on the Certificates of Obligation. It is further provided, however, that any interest earnings on Certificate of Obligation proceeds which are required to be rebated to the United States of America pursuant to Section 14 hereof in order to prevent the Certificates of Obligation from being arbitrage bonds shall be so rebated and not considered as interest earnings for the purposes of this Section. SECTION 10. EMPOWERED. The County Judge and the chief financial officer of the County are hereby ordered to do any and all things necessary to accomplish the transfer of monies to the Interest and Sinking Fund of this issue in ample time to pay such items of principal and interest. • SECTION 11. DEFEASANCE OF CERTIFICATES OF OBLIGATION. (a) Any Certificates of Obligation and the interest thereon shall be deemed to be paid, retired, and no longer outstanding (a "Defeased Obligation") within the meaning of this Order, except to the extent provided in subsection (d) of this Section, when payment of the principal of such Certificates of Obligation, plus interest thereon to the due date (whether such due date be by reason of maturity, upon redemp- tion, or otherwise) either (i) shall have been made or caused to be made in accordance with the terms thereof (including the giving of any required notice of redemption), or (ii) shall have been provided for on or before such due date by irrevocably depositing with or making available to the Paying Agent/Registrar for such payment (1) lawful money of the United States of America sufficient to make such payment and/or (2) Government Obligations which mature as to principal and interest in such amounts and at such times as will insure the availability, without reinvestment, of sufficient money to provide for such payment, and when proper arrangements have been made by the Issuer with the Paying AgentlRegistrar for the payment of its services until all Defeased Obligation shall have become due and payable. At such time as a Certificate of Obligation shall be deemed to be a Defeased Obligation hereunder, as aforesaid, such Certificates of Obligation and the interest thereon shall no longer be secured by, payable from, or entitled to the benefits of, the ad valorem taxes herein levied and pledged as provided in this Order, and such principal and interest shall be payable solely from such money or Government Obligations. (b) Any moneys so deposited with the Paying Agent/Registrar may at the written direction of the Issuer also be invested in Government Obligations, maturing in the amounts and times as hereinbefore set forth, and all income from such Government Obligations received by the Paying Agent/Registrar which is not required for the payment of the Certificates of Obligation and interest thereon, with respect to which such money has been so deposited, shall be turned over to the Issuer, or deposited as directed in writing by the Issuer. 14 107 (c) The term "Government Obligations" as used in this Section, shall mean direct obligations • of the United States of America, including obligations the principal of and interest on which are unconditionally guaranteed by the United States of America, which may be United States Treasury obligations such as its State and Local Government Series, which may be in book -entry form. (d) Until all Defeased Obligations shall have become due and payable, the Paying Agent/Registrar shall perform the services of Paying Agent/Registrar for such Defeased Obligations the same as if they had not been defeased, and the Issuer shall make proper arrangements to provide and pay for such services as required by this Order. SECTION 12, DAMAGED, MUTILATED, LOST, STOLEN, OR DESTROYED CERTIFICATES OF OBLIGATION. (a) Replacement Certi rcares Qf Ohligatlon. In the event any outstanding Certificate of Obligation is damaged, mutilated, lost, stolen, or destroyed, the Paying Agent/Registrar shall cause to be printed, executed, and delivered, a new certificate of obligation of the same principal amount, maturity, and interest rate, as the damaged, mutilated, lost, stolen, or destroyed Certificate of Obligation, in replacement for such Certificate of Obligation in the manner provided in Section 4(a) and this Section. (b) Application for Replacement erti rcates ofObligatiar. Application for replacement of damaged, mutilated, lost, stolen, or destroyed Certificates of Obligation shall be made by the registered owner thereof to the Paying Agent/Registrar. In every case of loss, theft, or destruction of a Certificate of Obligation, the registered owner applying for a replacement certificate of obligation shall furnish to the Issuer and to the Paying Agent/Registrar such security or indemnity as may be required by them to save each of them harmless from any loss or damage with respect thereto. Also, • in every case of loss, theft, or destruction of a Certificate of Obligation, the registered owner shall firmish to the Issuer and to the Paying Agent/Registrar evidence to their satisfaction of the loss, theft, or destruction of such Certificate of Obligation, as the case may be. In every case of damage or mutilation of a Certificate of Obligation, the registered owner shall surrender to the Paying Agent/Registrar for cancellation the Certificate of Obligation so damaged or mutilated. (c) No Default Occurred. Notwithstanding the foregoing provisions of this Section, in the event any such Certificate of Obligation shall have matured, and no default has occurred which is then continuing in the payment of the principal of, redemption premium, if any, or interest on the Certificate of Obligation, the Issuer may authorize the payment of the same (without surrender thereof except in the case of a damaged or mutilated Certificate of Obligation) instead of issuing a replacement certificate of obligation, provided security or indemnity is furnished as above provided in this Section. (d) Chrrree for fsnrine Replacement Corti rc e r of Obligation. Prior to the issuance of any replacement certificate of obligation, the Paying Agent/Registrar shall charge the registered owner of such Certificate of Obligation with all legal, printing, and other expenses in connection therewith. Every replacement certificate of obligation issued pursuant to the provisions of this Section by virtue of the fact that any Certificate of Obligation is lost, stolen, or destroyed shall constitute a contractual obligation of the Issuer whether or not the lost, stolen, or destroyed Certificate of Obligation shall be found at any time, or be enforceable by anyone, and shall be entitled to all the benefits of this Order equally and proportionately with any and all other Certificates of Obligation duly issued under this Order. 15 FM • (e) Authority for Issuing Replacement Certificates of Obligation. In accordance with Section 6 of Vernon's Ann. Tex. Civ. St. Art. 717k-6, this Section of this Order shall constitute authority for the issuance of any such replacement certificate of obligation without necessity of further action by the governing body of the Issuer or any other body or person, and the duty of the replacement of such certificates of obligation is hereby authorized and imposed upon the Paying Agent/Registrar, and the Paying Agent/Registrar shall authenticate and deliver such Certificates of Obligation.in the form and manner and with the effect, as provided in Section 4(a) of this Order. SECTION 13. CUSTODY, APPROVAL, AND REGISTRATION OF CERTIFICATES OF OBLIGATION; CO -BOND COUNSEL'S OPINION, AND CUSIP NUMBERS AND BOND INSURANCE. The County Judge of the Issuer is hereby authorized to have control of the Certificates of Obligation issued hereunder and all necessary records and proceedings pertaining to the Certificates of Obligation pending their delivery and their investigation, examination, and approval by the. Attorney General of the State of Texas, and their registration by the Comptroller of Public Accounts of the State of Texas. Upon registration of the Certificates of Obligation said Comptroller of Public Accounts (or a deputy designated in writing to act for said Comptroller) shall manually sign the Comptroller's Registration Certificate on the Certificates of Obligation, and the seal of said Comptroller shall be impressed, or placed in facsimile, on the Certificates of Obligation. The approving legal opinion of the Issuer's Bond Counsel (with an appropriate certificate pertaining thereto executed by facsimile signature of the County Clerk of the Issuer) and the assigned CUSIP numbers, if any, and a statement regarding the issuance of a municipal bond insurance policy to further secure payments and principal of and interest on the Certificates of Obligation, if any, may be printed on the Certificates of Obligation, but neither shall have any legal effect, and shall be solely for the convenience and information of the registered owners of the Certificates of Obligation. • SECTION 14. COVENANTS REGARDING TAX EXEMPTION OF INTEREST ON THE CERTIFICATES OF OBLIGATION. The Issuer covenants not to take any action, and to refrain from taking any action, which would adversely affect the treatment of the Certificates of Obligation as obligations described in section 103 of the Code, the interest on which is not includable in the "gross income" of the holder for purposes of federal income taxation. In furtherance thereof, the Issuer covenants as follows: (a) to take any action to assure that no more than 10 percent of the proceeds of the Certificates of Obligation (less amounts deposited to a reserve fund, if any) are used for any "private business use," as defined in section 14l(b)(6) of the Code or, if more than 10 percent of the proceeds are so used, that amounts, whether or not received by the Issuer, with respect to such private business use, do not, under the terms of this Order or any underlying arrangement, directly or indirectly, secure or provide for the payment of more than 10 percent of the debt service on the Certificates of Obligation, in contravention of section 141(b)(2) of the Code; (b) to take any action to assure that in the event that the "private business use" described in subsection (a) hereof exceeds 5 percent of the proceeds of the Certificates of Obligation (less amounts deposited into a reserve fund, if any) then the amount in excess of 5 percent is used for a "private business use" which is "related" and not "disproportionate," within the meaning of section 141(b)(3) of the Code, to the governmental use; • (c) to take any action to assure that no amount which is greater than the lesser of $5,000,000, or 5 percent of the proceeds of the Certificates of Obligation (less amounts 16 109 deposited into a reserve fund, if any) is directly or indirectly used to finance loans Ito persons, • other than state or local governmental units, in contravention of section 14l(c) of the Code; (d) to refrain from taking any action which would otherwise result in the Certificates of Obligation being treated as "private activity bonds" within the meaning of section 141(b) of the Code; (e) to refrain from taking any action that would result in the Certificates of' Obligation being "federally guaranteed" within the meaning of section 149(b) of the Code; (f) to refrain from using any portion of the proceeds of the Certificates of Obligation, directly or indirectly, to acquire or to replace funds which were used, directly or indirectly, to acquire investment property (as defined in section 148(b)(2) of the Code) which produces a materially higher yield over the term of the Certificates of Obligation, other than investment property acquired with -- (1) proceeds of the Certificates of Obligation invested for a reasonable temporary period of 3 years or less or, in the case of a refunding bond, for a period of 30 days or less until such proceeds are needed for the purpose for which the bonds are issued, (2) amounts invested in a bona fide debt service fund, within the meaning of section 1.148-1(b) of the Treasury Regulations, and • (3) amounts deposited in any reasonably required reserve or replacement fund to the extent such amounts do not exceed 10 percent of the proceeds of the Certificates of Obligation; (g) to otherwise restrict the use of the proceeds of the Certificates of Obligation or amounts treated as proceeds of the Certificates of Obligation, as may be necessary, so that the Certificates of Obligation do not otherwise contravene the requirements of section 148 of the Code (relating to arbitrage) and, to the extent applicable, section 149(d) of the Code (relating to advance refundings); (h) to pay to the United States of America at least once during each five-year period (beginning on the date of delivery of the Certificates of Obligation) an amount that is at least equal to 90 percent of the "Excess Earnings," within the meaning of section 148(f) of the Code and to pay to the United States of America, not later than 60 days after the Certificates of Obligation have been paid in full, 100 percent of the amount,then required to be paid as a result of Excess Earnings under section 148(f) of the Code. In order to facilitate compliance with the above covenant (h), a "Rebate Fund" may be established by the Issuer at its depository for the sole benefit of the United States of American, and such Fund shall not be subject to the claim of any other person, including without limitation the bondholders. The Rebate Fund is established for the additional purpose of compliance with section 148 of the Code. For purposes of the foregoing (a) and (b), the Issuer understands that the term "proceeds" • includes "disposition proceeds" as defined in the Treasury Regulations and, in the case of refunding 17 i10 bonds, transferred proceeds (if any) and proceeds of the refunded bonds expended prior to the date • of issuance of the Certificates of Obligations. It is the understanding of the Issuer that the covenants contained herein are intended to assure compliance with the Code and any regulations or rulings promulgated by the U.S. Department of the Treasury pursuant thereto. In furtherance of such intention, the Issuer hereby authorizes and directs the County Judge, County Clerk, and the chief financial officer of the Issuer to execute any documents, certificates or reports required by the Code and to make such elections, on behalf of the Issuer, which may be permitted by the Code as are consistent with the purpose for the issuance of the Certificates of Obligation. In the event that regulations or rulings are hereafter promulgated which modify, or expand provisions of the Code, as applicable to the Certificates of Obligation, the Issuer will not be required to comply with any covenant contained herein to the extent that such modification or expansion, in the opinion of nationally -recognized bond counsel, will not adversely affect the exemption from federal income taxation of interest on the Certificates of Obligation under section 103 of the Code. In the event that regulations or rulings are hereafter promulgated which impose additional requirements which are applicable to the Certificates of Obligation, the Issuer agrees to comply with the additional requirements to the extent necessary, in the opinion of nationally -recognized bond counsel, to preserve the exemption from federal income taxation of interest on the Certificates of Obligation under section 103 of the Code. SECTION 15. ALLOCATION OF, AND LIMITATION ON, EXPENDITURES FOR THE PROJECT. The Issuer covenants to account for the expenditure of sale proceeds and investment earnings to be used for the purposes described in Section 1 of this Order (the "Project") on its books and records by allocating proceeds to expenditures within 18 months of the later of the date that (1) the expenditure is made, or (2) the Project is completed.. The foregoing notwithstanding, the Issuer shall not expend sale proceeds or investment earnings thereon more than 60 days after the earlier of (1) the fifth anniversary of the delivery of the Bonds, or (2) the date the Bonds are retired, unless the Issuer obtains an opinion of nationally -recognized bond counsel that such expenditure will not adversely affect the tax-exempt status of the Bonds. For purposes hereof, the Issuer shall not be obligated to comply with this covenant if it obtains an opinion that such failure to comply will not adversely affect the excludability for federal income tax purposes from gross income of the interest. SECTION 16. DISPOSITION OF PROJECT. The Issuer covenants that the property constituting the Project will not be sold or otherwise disposed in a transaction resulting in the receipt by the Issuer of cash or other compensation, unless the Issuer obtains an opinion of nationally - recognized bond counsel that such sale or other disposition will not adversely affect the tax-exempt status of the Bonds. For purposes of the foregoing, the portion of the property comprising personal property and disposed in the ordinary course shall not be treated as a transaction resulting in the receipt of cash or other compensation. For purposes hereof, the Issuer shall not be obligated to comply with this covenant if it obtains an opinion that such failure to comply will not adversely affect the excludability for federal income tax purposes from gross income of the interest. SECTION 17. CONTINUING DISCLOSURE UNDERTAKING. (a) Annual Reports. The Issuer shall provide annually to each NRMSIR and any SID, within six months after the end of each fiscal year ending in or after 1998, financial information and operating data with respect to the Issuer ofthe general type included in the final Official Statement authorized by this Order being the information described in Exhibit B hereto. Any financial statements so to be provided shall be (1) prepared in accordance with the accounting principles described in Exhibit B hereto, or such other accounting principles as the Issuer may be required to employ from time to time pursuant to state law • or regulation, and (2) audited, if the Issuer commissions an audit of such statements and the audit is 18 completed within the period during which they must be provided. If the audit of such financial statements is not complete within such period, then the Issuer shall provide (1) unaudited financial statements for such fiscal year within such six month period, and (2) audited financial statements for • the applicable fiscal year to each NRMSIR and any SID, when and if the audit report on such statements become available. . If the Issuer changes its fiscal year, it will notify each NRMSIR and any SID of the change (and of the date of the new fiscal year end) prior to the next date by which the Issuer otherwise would be required to provide financial information and operating data pursuant to this paragraph (a). The financial information and operating data to be provided pursuant to this paragraph (a) may be set forth in full in one or more documents or may be included by specific reference to any document (including an official statement or other offering document, if it is available from the MSRB) that theretofore has been provided to each NRMSIR and any SID or filed with the SEC. (b) Material Event Notices. The Issuer shall notify any SID and either each NRMSIR or the MSRB, in a timely manner, of any of the following events with respect to the Certificates of Obligation, if such event is material within the meaning of the federal securities laws: A. Principal and interest payment delinquencies; B. Non-payment related defaults; C. Unscheduled draws on debt service reserves reflecting financial difficulties; D. Unscheduled draws on credit enhancements reflecting financial difficulties; E. Substitution of credit or liquidity providers, or their failure to perform; F. Adverse tax opinions or events affecting the tax-exempt status of the Certificates of Obligation; G. Modifications to rights of holders of the Certificates of Obligation; H. Certificate of Obligation calls; I. Defeasances; J. Release, substitution, or sale of property securing repayment of the Certificates of Obligation; and K. Rating changes. The Issuer shall notify any SID and either each NRMSIR or the MSRB, in a timely manner, of any failure by the Issuer to provide financial information or operating data in accordance with paragraph (a) of this Section by the time required by such paragraph. (c) Limitations. Disclaimers andAmendmentc, The Issuer shall be obligated to observe and perform the covenants specified in this Section for so long as, but only for so long as, the Issuer 19 i 0 112 • remains an "obligated person" with respect to the Certificates of Obligation within the meaning of the Rule, except that the Issuer in any event will give notice of any deposit made in accordance with Section I I of this Order that causes Certificates of Obligation no longer to be outstanding. The provisions of this Section are for the sole benefit of the Holders and beneficial owners of the Certificates of Obligation, and nothing in this Section, express or implied, shall give any benefit or any legal or equitable right, remedy, or claim hereunder to any other person. The Issuer undertakes to provide only the financial information, operating data, financial statements, and notices which it has expressly agreed to provide pursuant to this Section and does not hereby undertake to provide any other information that may be relevant or material to a complete presentation of the Issuer's financial results, condition, or prospects or hereby undertake to update any information provided in accordance with this Section or otherwise, except as expressly provided herein. The Issuer does not make any representation or warranty concerning such information or its usefulness to a decision to invest in or sell Certificates of Obligation at any future date. UNDER NO CIRCUMSTANCES SHALL THE ISSUER BE LIABLE TO THE HOLDER OR BENEFICIAL OWNER OF ANY CERTIFICATE OF OBLIGATION OR ANY OTHER PERSON, IN CONTRACT OR TORT, FOR DAMAGES RESULTING IN WHOLE OR IN PART FROM ANY BREACH BY THE ISSUER, WHETHER NEGLIGENT OR WITHOUT FAULT ON ITS PART, OF ANY COVENANT SPECIFIED IN THIS SECTION, BUT EVERY RIGHT AND REMEDY OF ANY SUCH PERSON, IN CONTRACT OR TORT, FOR OR ON ACCOUNT OF ANY SUCH BREACH SHALL BE LIMITED TO AN ACTION FOR MANDAMUS OR SPECIFIC PERFORMANCE. No default by the Issuer in observing or performing its obligations under this Section shall comprise a breach of or default under the Order for purposes of any other provision of this Order. Nothing in this Section is intended or shall act to disclaim, waive, or otherwise limit the duties of the Issuer under federal and state securities laws. The provisions of this Section may be amended by the Issuer from time to time to adapt to changed circumstances that arise from a change in legal requirements, a change in law, or a change in the identity, nature, status, or type of operations of the Issuer, but only if (1) the provisions of this Section, as so amended, would have permitted an underwriter to purchase or sell Certificates of Obligation in the primary offering of the Certificates of Obligation in compliance with the Rule, taking into account any amendments or interpretations of the Rule since such offering as well as such changed circumstances and (2) either (a) the Holders of a majority in aggregate principal amount (or any greater amount required by any other provision of this Order that authorizes such an amendment) of the outstanding Certificates of Obligation consent to such amendment or (b) a person that is unaffiliated with the Issuer (such as nationally recognized bond counsel) determined that such amendment will not materially impair the interest of the Holders and beneficial owners of the Certificates of Obligation. The Issuer may also amend or repeal the provisions of this continuing disclosure agreement if the SEC amends or repeals the applicable provision of the Rule or a court of final jurisdiction enters judgment that such provisions of the Rule are invalid, but only if and to the extent that the provisions of this sentence would not prevent an underwriter from lawfully purchasing or selling Certificates of Obligation in the primary offering of the Certificates of Obligation. If the Issuer so amends the provisions of this Section, it shall include with any amended financial Isinformation or operating data next provided in accordance with paragraph (a) of this Section an 20 113 explanation, in narrative form, of the reason for the amendment and of the impact of any change in • the type of financial information or operating data so provided. (d) &f wili n . As used in this Section, the following terms have the meanings ascribed to such terms below: "MSRB" means the Municipal Securities Rulemaking Board. WRMSIR" means each person whom the SEC or its staff has determined to be a nationally recognized municipal securities information repository within the meaning of the Rule from time to time. "Rule" means SEC Rule 15c2-12, as amended from time to time. "SEC" means the United States Securities and Exchange Commission. "SID" means any person designated by the State of Texas or an authorized department, officer, or agency thereof as, and determined by the SEC or its staff to be, a state information depository within the meaning of the Rule from time to time. SEcrION 18. SALE OF CERTIFICATES OF OBLIGATION; APPROVAL, OF CERTIFICATE PURCHASE AGREEMENT. "The Certificates of Obligation are hereby sold for cash and shall be delivered to Southwest Securities, Inc., as representative of the Underwriters of the Certificates of Obligation (collectively, the "Underwriters"), at a price of $3,103,960.20 (which amount is equal to par, less Underwriter's discount of $26,605.00, and plus a premium of $565.20), • plus accrued interest on the Certificates of Obligation from May 15, 1998 to the date of 'initial delivery thereof, all pursuant to the terms and provisions of a Certificate Purchase Agreement in substantially the form attached hereto as Exhibit B, which the County Judge of the Issuer is hereby authorized to execute and deliver, and which the County Clerk of the Issuer is hereby authorized to attest. The Issuer will initially deliver to the Underwriters one Certificate of Obligation for each maturity of the Certificates of Obligation authorized under this Order. The Certificates of Obligation shall be initially registered in the name of Southwest Securities, Inc. SEcrtoN 19. APPROVAL OF OFFICIAL STATEMENT. The Issuer hereby approves the form and content of the Preliminary Official Statement and the Official Statement relating to the Certificates of Obligation and any addenda, supplement, or amendment thereto, and approves the distribution of the Official Statement in the reoffering of the Certificates of Obligation by the Underwriters in final form, with such changes therein or additions thereto as the officer executing the same may deem advisable, such determination to be conclusively evidenced by his or her,execution thereof. The distribution and use of the Preliminary Official Statement for the Certificates of Obligation, dated May 1, 1998, prior to the date hereof is her ratified and confirmed. The Commissioners Court of the Issuer hereby finds, determines and declares that the Preliminary Official Statement and the Official Statement were and are "deemed final" (as that term is defined in 15 C.F.R. Section 240.15c2-12) as of their respective dates. SECPION20. DESIGNATION AS QUALIFIED TAX-EXEMPT OBLIGATIONS. The Issuer hereby designates the Certificates of Obligation as "qualified tax-exempt obligations" as defined in Section 265(b)(3) of the Code. In furtherance of such designation, the Issuer represents, covenants and warrants the following: (a) that during the calendar year in which the Certificates of Obligation 21 114 • are issued, the Issuer (including any subordinate entities) has not designated nor will designate bonds or other obligations, which when aggregated with the Certificates of Obligation, will result in more than $10,000,000 of "qualified tax-exempt obligations" being issued; (b) that the Issuer reasonably anticipates that the amount of tax-exempt obligations issued during the calendar year in which the Certificates of Obligation are issued by the Issuer (or any subordinate entities) will not exceed $10,000,000; and (c) that the Issuer will take such action or refrain from such action as necessary, and as more particularly set forth in Section 14 hereof, in order that the Certificates of Obligation will not be considered "private activity bonds" within the meaning of Section 141 of the Code. SECTION 21. APPROVAL OF MUNICIPAL BOND INSURANCE. (a) For purposes of Sections 21 and 22 of this Order, the following capitalized terms shall mean as follows: (i) The term "Insurance Policy" shall mean the insurance policy issued by the Insurer guaranteeing the scheduled payment of principal of and interest on the Certificates of Obligation when due. (ii) The term "Insurer" shall mean Financial Security Assurance Inc., a New York stock insurance company, or any successor thereto or assignee thereof. The Insurer shall be deemed to be a third party beneficiary to this Order. (b) The Municipal Bond Insurance Commitment from the Insurer relating to the Certificates of Obligation is hereby accepted and approved, with such modifications to Exhibit C thereof as the Insurer and the Issuer have approved. In addition, a copy of any report, notice, and correspondence • required to be given by this Order shall also be given to the Insurer at the following address unless the Insurer hereafter designates a different address in writing to the Issuer: Financial Security Assurance Inc. 350 Park Avenue New York, New York 10022-6022 Attention: Managing Director -- Surveillance -- Re: Policy No. Telephone: (212) 826-0100 Telecopier: (212) 339-3529 In each case in which notice or other communication refers to an event of default then a copy such notice or other communication shall also be sent to the attention of the Insurer's General Counsel and shall be marked to indicate "URGENT MATERIAL ENCLOSED", SECTION 22. CLAIMS UPON THE INSURANCE POLICY AND PAYMENTS BY AND TO THE INSURER (a) If, on the business day prior to the related scheduled interest payment date or principal payment date ("Payment Date") there is not on deposit with the Paying Agent/Registrar, after making all transfers and deposits required under this Order, moneys sufficient to pay the principal of and interest on the Certificates of Obligation due on such Payment Date, the Paying Agent/Registrar shall make a claim under the Insurance Policy and give notice to the Insurer and to its designated agent (if any) (the "Insurers Fiscal Agent") by telephone or telecopy of the amount of such deficiency, and the allocation of such deficiency between the amount required to pay interest on the Certificates of Obligation and the amount required to pay principal of the Certificates of Obligation, confirmed in writing to the Insurer and the Insurer's Fiscal Agent by 12:00 noon, New • York City time, on such business day by filling in the form of Notice of Claim and Certificate delivered with the Insurance Policy. 22 115 (b) Upon payment of a claim under the Insurance Policy the Paying Agent/Registrar shall establish a separate special purpose trust account for the benefit of each holder of the Certificates of Obligation referred to herein as the "Policy Payments Account" and over which the Paying Agent/Registrar shall have exclusive control and sole fight of withdrawal. The Paying Agent/Registrar shall receive any amount paid under the Insurance Policy in trust on behalf of the holders of the Certificates of Obligation and shall deposit any such amount in the Policy Payments Account and distribute such amount only for purpose of making the payments for which a claim was made. Such amounts shall be disbursed by the Paying Agent/Registrar to the holders of the Certificates of Obligation in the same manner as principal and interest payments are to be made with respect to the Certificates of Obligation under the sections hereof regarding payment of the Certificates of Obligation. It shall not be necessary for such payments to be made by checks or wire transfers separate from the check or wire transfer used to pay debt service with other funds available to make such payments. (c) The Paying Agent/Registrar shall keep a complete and accurate record of all funds deposited by the Insurer into the Policy Payments Account and the allocation of such funds to payment of interest on and principal paid in respect of any Bond. The Insurer shall have the right to inspect such records at reasonable times upon reasonable notice to the Paying Agent/Registrar. (d) Funds held in the Policy Payments Account shall not be invested by the Paying Agent/Registrar and may not be applied to satisfy any costs, expenses, or liabilities of the Paying Agent/Registrar. (e) Any funds remaining in the Policy Payments Account following a Payment Date shall promptly be remitted to the Insurer. • (f) Amounts paid by the Insurer under the Insurance Policy shall not be deemed paid for purposes of this Order and shall remain outstanding and continue to be due and owing until paid by the Issuer in accordance with this Order. The Insurer shall, to the extent it makes any payment of principal of or interest on the Certificates of Obligation, become subrogated to the rights of the recipients of such payments in accordance with the terms of the insurance Policy. This Order shall not be discharged unless all amounts due or to become due to the Insurer have been paid in full or duly provided for. SECTION 23. AUTHORITY FOR OFFICERS TO EXECUTE DOCUMENTS AND APPROVE CHANGES. The County Judge, County Clerk, County Treasurer and County Auditor of the Issuer, and all other officers, employees, and agents of the Issuer, and each of them, shall be and they are hereby expressly authorized, empowered, and directed from time to time and at any time to do and perform all such acts and things and to execute, acknowledge, and deliver in the name and under the corporate seal and on behalf of the Issuer all such instruments, whether or not herein mentioned, as may be necessary or desirable in order to carry out the terms and provisions of this Order, the Certificates of Obligation, the sale of the Certificates of Obligation, the Official Statement and the Paying Agent/Registrar Agreement. In addition, prior to the initial delivery of the Certificates of Obligation, the County Judge, County Clerk, County Treasurer, County Auditor and Bond Counsel are hereby authorized and directed to approve any technical changes or correction to this Order or to any of the instruments authorized and approved by this Order necessary in order to (i) correct any ambiguity or mistake or properly or more completely document the transactions. contemplated and approved by this Order and as described in the Official Statement, (ii)obtain a rating from any of the national bond rating agencies or satisfy any requirements of the provider of a 23 116 municipal bond insurance policy, if any, or (iii) obtain the approval of the Certificates of Obligation by the Attorney General's office. In case any officer whose signature shall appear on any Certificate of Obligation shall cease to be such officer before the delivery of such Certificate of Obligation, such signature shall nevertheless be valid and sufficient for all purposes the same as if such officer had remained in office until such delivery. SECTION 24. ORDER A CONTRACT; AMENDMENTS. The Order shall constitute a contract with the Registered Owners of the Certificates of Obligation, binding on the Issuer and its successors and assigns, and shall not be amended or repealed by the Issuer as long as any Certificate of Obligation remains outstanding except as permitted in this Section. The Issuer may, without the consent of or notice to any Registered Owners, amend, change, or modify this Order as may be required (i) by the provisions hereof, (ii) for the purpose of curing any ambiguity, inconsistency, or formal defect or omission herein, or (iii) in connection with any other change which is not to the prejudice of the Registered Owners. The Issuer may, with the written consent of the Registered Owners of a majority in aggregate principal amount of the Certificates of Obligation then outstanding affected thereby, amend, change, modify, or rescind any provisions of this Order; provided that without the consent of all of the Registered Owners affected, no such amendment, change, modification, or rescission shall (i) extend the time or times of payment of the principal of and interest on the Certificates of Obligation, reduce the principal amount thereof or the rate of interest thereof, (ii) give any preference to any Certificate of Obligation over any other Certificate of Obligation, (iii) extend any waiver of default to subsequent defaults, or (iv) reduce the aggregate principal amount of Certificates of Obligation required for consent to any such amendment, change, modification, or rescission. Whenever the Issuer shall desire to make any amendment or addition to or rescission of this Order requiring consent of the Registered Owners, the Issuer shall cause notice of the amendment, addition, or rescission to be sent by first class mail, postage prepaid, to the • Registered Owners at the respective addresses shown on the Registration Books. Whenever at any time within one year after the date of the giving of such notice, the Issuer shall receive an instrument or instruments in writing executed by the Registered Owners of a majority in aggregate principal amount of the Certificates of Obligation then outstanding affected by any such amendment, addition, or rescission requiring the consent of the Registered Owners, which instrument or instruments shall refer to the proposed amendment, addition, or rescission described in such notice and shall specifically consent to and approve the adoption thereof in substantially the form of the copy thereof referred to in such notice, thereupon, but not otherwise, the Issuer may adopt such amendment, addition, or rescission in substantially such form, except as herein provided. No Registered Owner may thereafter object to the adoption of such amendment, addition, or rescission, or to any of the provisions thereof, and such amendment, addition, or rescission shall be fully effective for all purposes. SECTION 25. INTERESTED PARTIES. Nothing in this Order expressed or implied is intended or shall be construed to confer upon, or to give to, any person or entity, other than the Issuer, the Underwriters, and the registered owners of the Certificates of Obligation, any right, remedy or claim under or by reason of this Order or any covenant, condition or stipulation hereof, and all covenants, stipulations, promises and agreements in this Order contained by and on behalf of the Issuer shall be for the sole and exclusive benefit of the Issuer, the Underwriters, and the registered owners of the Certificates of Obligation. SECTION 26. INCORPORATION OF RECITALS. The Issuer hereby finds that the statements set forth in the recitals of this Order are true and correct, and the Issuer hereby incorporates such recitals as a part of this Order. • 24 117 SECTION 27. SEVERABILITY. If any provision of this Order or the application thereof • to any circumstance shall be held to be invalid, the remainder of this Order and the application thereof to other circumstances shall nevertheless be valid, and this governing body hereby declares that this Order would have been enacted without such invalid provision. ftmom2ll. EFFECTIVE DATE. This Order shall become effective immediately upon its passage. [Ae remainder of this page left blank intentionally. ] • KI Ll 0 ADOPTED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS AT A REGULAR TERM ON THE ISTHDAY OF MAY,1998. ATTEST: ^ illLY vitj County Clerk, Calhoun Colinty, Texas (COMMESSIONERS COURT SEAL) IV.. [SIGNATURE PAGE TO CERTIFICATES OF OBLIGATION ORDER] U9 EXHIBIT A THE PAYING AGENT/REGISTRAR AGREEMENT IS omnTED AT THIS POINT AS IT APPEARS IN EXECVCED FORM ELSEWHERE IN THIS TRANSCRIPT. rl r J 120 EXHIBIT B DESCRIPTION OF ANNUAL FINANCIAL INFORMATION The following information is referred to in Section 17(a) of this Order. Annual Financial Statements and Operating Data The financial information and operating data with respect to the Issuer to be provided annually in accordance with such Section are as specified (and included in the Appendix or under the headings of the Official Statement referred to) below: 1. The annual audited financial statements of the Issuer or the unaudited financial statements of the Issuer in the event audited financial statements are not completed within six months after the end of any fiscal year. 2. All quantitative financial information and operating data with respect to the Issuer of the general type included in the Official Statement under Tables I through 4, 6, 9, 12, 13 and Appendix B. Accounting Principles The accounting principles referred to in such Section are the accounting principles described in the notes to the financial statements referred to in paragraph 1 above. 0 �21 INSURANCE SETTLEMENT FOR DAMAO M TO PCT. #2 PICK-UP A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to accept the Insurance settlement for damages to Pat. #2 pick-up that occurred ri16, 1998- Commissioners Jurek, Finster, Belk, FloyApd l and Judge Hartzog all voted in favor. A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to accept the following Resolution to . Adopt the Healthwise Handbook as provided the Texas Association of Counties. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. HEALTHWISE RESOLUTION WHEREAS, Calhoun County Commissioners' Court considers the health and well being of its employees to be of utmost importance; and WHEREAS, Calhoun County Commissioners' Court would like to continue to give County employees excellent health benefits; and WHEREAS, Calhoun County Commissioners' want to educate the county employees to be informed healthcare consumers; and WHEREAS, Calhoun County is a member of the Texas Association of Counties ` County Choice Healthcare Program. NOW THEREFORE, BE IT RESOLVED, that the Calhoun County Commissioners' Court hereby adopts the Healthwise Handbook and Self -Care Program prided �rv�, 0� D by the Texas Association of Counties; and BE IT FURTHER RESOLVED, that Calhoun County will hold Employee Self - Care Workshops where employees will receive the book and brief instructions as to its use; and BE IT FURTHER RESOLVED, that each employee covered under the health insurance will be required to attend a Self -Care Workshop in order to receive the Healthwise Handbook. ADOPTED THIS TFI SrH D AY, 1998 How G. Ha oun udge Calhoun County, Texas _ Leroy Belk', Pfecinct#1 H. Floyd, Precinct # Ankllinnlaurek, cinct # ., 6enneth Finster, Precinct #4 Attest:` �G�✓1XJt.�NIR, Marlene Paul, County Clerk �.122 ._. . BIDS AND PROPOSAL - ADDITION TO PORT O'CONNOR FIRE STATION A motion was made by Commissioner Finster and seconded by Commissioner Jurek to authorize the County Auditor to advertise for bids for an addition to the Port O'Connor Fire Station with said bids to be opened June 8th, 1998. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. BUDGET AMENDMENTS - JAIL - JUSTICE OF THE PEACE.-PCT. #3 • A Motion was made by Commissioner Finster and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: n�`^'` e (Depa went making this request) Date: I request an amendment to the M budget for the ea following line items in my department: GL_Account^#_ ___Account_Name 1 II (M H CA Q2 Co. Net change in total budget for this department is: other remarks/justification: S Amendment ^Amount Reason •I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 123 11 BUDGET AMENDMENT REQUEST To: Calhoun County Cossioners' Court From: ` , (Department making this request) Date: s , 7 U � I request an amendment to the j lq l� budget for the year following line items in my department: GL Account Amendment ---Account-Name---Amoun -------- -�- c +Lf0d, oa Net change in total budget for this department is: Other remarks/justification: $ � 6r I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C ------ Reason,------ ,I522!V T --- J. P. PCT. #5 - SHERIFF - CO. TREASURER - MONTHLY REPORTS The Justice of the Peace, Pct. # 5, the Sheriff and the County Treasurer presented their reports for April, 1998 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said reports be approved. Commissioners Finster, Floyd, Jurek, Belk and Judge Hartzog all voted in favor. V4 • • BIDS AND PROPOSALS- MEMORIAL MEDICAL CENTER -COMPUTER LEASE Memorial Medical Center returned after checking the bids for the Computer Lease and they recommended Gateway 2000 be awarded the bid of $1,478.98, A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to accept the Gateway bid of $1,478.98 per month as meeting all specifications and with the lowest bid. Commissioners Jurek, Finster, Floyd, Belk and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY A Motion was made by Judgge Hartzog and seconded by Commissioner Jurek that $11,671.31 be paid to the Memorial Medical Center as balance due on ambulance. Judge Hartzog, Commissioners Jurek, Belk, Floyd and Finster all voted in favor. Claims totaling $67,478.33 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. THE COURT ADJOURNED. SPECIAL MAY TERM THE STATE OF TEXAS $ COUNTY OF CALHOUN S HELD MAY 29, 1998 BE IT REMEMBERED, that on this the 29th dap of May, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. 125 APPROVAL OF MINUTES A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that the minutes of the April 13, 17th, and 28th approved. Commissioners Jurek, Floyd, Finster, Belk and Judge Hartzog all voted in favor. Howard G. Hartzog, County Judge Leroy Be , Commissioner, Pct 1 Franklin Jurek Commissioner, Pct. 2 H. F oy, Commissioner, Pct. 3 Kenneth Finster Commissioner, Pct. 4 Marlene Pau County Clerk Judge Hartzog introduced a group of students from HJM who were present with their teacher Dawna Meeks who is also a sponsor of the Student Council. They were present to introduce their students to a Commissioners' Court meeting. Commissioner Jurek introduced his grand -nephew Cody Jurek, President of the Student Council. (See Page 126-A) PUBLIC HEARING - AMENDING 1998 CALHOUN COUNTY BUDGETS Judge Hartzog opened the Public Hearing at 10:05 A.M. A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that the following Budget Amendments for 1998 No. 1 through 14 be approved. Commissioners Jurek Floyd, Belk, Finster and Judge Hartzog all voted in favor. • • $2(3 0 • �j 0 • BUDGET AMENDMENT REQUEST • To: Calhoun Coun Commissioners' ourt (c4 From: k.dLC,. L citi 55ao �5ai (Department making this request) Date: 5 -g_q I request an amendment to the )-1 l0 budget for the year following line items in my department: GL Account # -- Account -Name --- cnI-�SaI-`13o1 14� Net change in total budget for this department is: other remarks/justification: Amendment ---Amount qt,o (o 0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): J- V7 BUDGET AMENDMENT REQUEST r� To: Calhoun County Commissioners' Court From: K Ld, (Department making this request) Date: 5 -g A I request an amendment to the _ � budget for the year following line items in my department: GL_Account_#_ fl� Ol-85na--�5a3 __Account Name -} Amendment Amount Reason • Net change in total budget for this department is: Other remarks/justification: S I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ` 12.p BUDGET AMENDMENT REQUEST 3 To: Calhoun County Commissioners' Court From: —4ic✓%,. Gq, PiZAL (D'epa t ent making this request) Date: � -1�1-98 i request an amendment to the [q9y budget for the year following line items in my department: Amendment \\ GLAracount pp# Account n� Name, Amount____ __`_''-_Q__Reason ^__,_- l� • Net change in total budget for this department is: Other remarks/justification: $ —�,3 i understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Y29 5-28-1998 12:02PM FROM CALHOLN CO. AUDITOR 512 553 d61d P. 1 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: AL (Department making this request) Date: 5-4-q Q I request an amendment to the [`5 budget for the year following line items in my department: Amendment GL Account # ___Account Name _, Amount____ Net change in total budget for this department is: other remarks/justification: _Reason n/n/o z. Ko ykA/� ,�gp,tvg e, au! TCrJ i s MAY 2 9 1999 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head:5��u� Date of Commissioners' Court approval: Date posted to General Ledger account(s): -130 BUDGET A14EMMENT REQUEST • To: Calhoun County Commissioners' Court From: _ n lc(D—eppaarr-t�ment making this request) Date: -a-I --q g I request an amendment to the M ? budget for the year following line items in my department: GL_Accouat_#_ • Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as request d until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 131 To: From: Date: BUDGET AMENDMENT REQUEST Calhoun County Commissioners' Court L.ke P, �, —P,,+ &aimo, - (Department making this request) 5-ai-u 6 • I request an amendment to the 1998 budget for the year following line items in my department: Amendment GL Account # Account Name ---Amount ---- ------- Reason -----_ lei' —7na/L 0 000 ... Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C� 13Z BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court . From: (De apap rtmenQct making this request) Date: 5 -Xi- q 0 I request an amendment to the _6Dd budget for the year following line items in my department: GL^ACCOunt_#_ 0 I-�t510- --- Account -Name___ Amendment Amount 140 Net change in total budget O for this department is: other remarks/justification: 1-1 Reason ------------------- MAY 2 91 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 BUDGET AMENDMENT REQUEST 8 To: Calhoun County Commissioners' Court From: J (Department making this request) Date: q_,3Q C)g I request an amendment to the 19i budget for the year following line items in my department: Amendment GL Account --"---^---^- -_ Account Name --^Amount^^-- -'--'--^ ^-^-^^-Reason-^^-.- Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 134 BUDGET AMENDMENT REQIIEBT To: Calhoun County Commissioners' Court From: C4,, Y d (,ICAp- . (Department making this request) Date: L4 •a3 �$ I request an amendment to the JC.q budget for the year following line items in my department: GL Account # 40 Amendment Account Name ---Amount---- Net change in total budget for this department is: Other remarks/justification: — D I Reason - _n0 M I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • i 135 EUDGET AMENDMENT REQUEST ^ To: Calhoun County Commissioners' Court From: (Departm6A making this request) Date: tz ,& Z921 I request an amendment to the / q G%if budget for the year following line items in my department: Amendment G_L Account d_ ,__Account_Name__ _ Amount ___ ______Reason______ Ol -351 )e,o't 'i0/ w4la6 d5ml)o + s0.°_° ria rice-t,- v.:/wtl D135�� Net change in total budget for this department is: $ ------------- other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. �J � signature of official/department head: Date of Commissioners' court approval: Date posted to General Ledger account(s): 0 • - 136 BUDGET AMENDMENT RE4IIEET 1 To: Calhoun County Commissioners' Court From: Q„Gs _ • ( epartment making this request) Date: I request an amendment to the y budget for the year following line items in my department: Amendment GL Account $ Account Name Amount Reason 0I-4ri10-q03^nn b-t%.v� Net change in total budget for this department is: • Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 137 BIIDGET AMENDMENT REQIIEST To: Calhoun County Commissioners, Court From: PRar 41 L' 4 M IA• r ly e Department making this reque t) Date: 6 �� -9 0 I request an amendment to the 1 budget for the year following line items in my department: Amendment GL Account �` ---Account Name--- Amount Reason 1- ------------------- AADI41-nDI ' Og -__EM 4 L- �l_ ._._ -00a- 5 b$ MAY 2 9 1998 Net change in total budget $II r rvl for this department is: Other remarks/justification: An I understand that my budget cannot be amended as requested until Commissioners, Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • —1313 C BUDGET AMENDMENT REQUESTIi To: CalhounCountyCommissioners' Court From: -NV 1111.Ek (�U�- � (Department making this request) Date: 6 -a-9--qg I request an amendment to the budget for the year following line items in my department: Amendment GL -Account -#- --_Account '--- Name --- Amount---- --' GL- Net change in total budget for this department is: Other remarks/justification: 13 Reason d� (�P, k I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 139 JUDY McADAMS, CPA COUNTY AUDITOR VICTORIA COUNTY, TEXAS 115 Ne R �ti?2 May 28, 1998 Hon. Howard G. Hartzog, Calhoun County Judge Hon. Ben E. Prausc, DeWitt County Judge Hon. Steven G. Pauisgrove, Goliad County Judge Hon. Harrison Stafford II, Jackson County Judge Hon. Charles Stone, Refugio County Judge Hon_ Helen R. Walker, Victoria County Judge Honorable Judges: Tot (sM 5754431 Fax: (512) 673.=5 I have attached a revised listing of the 199g salaries and benefits for the District Judges and Court Reporters that our Counties share• supplemental tsalariesous schedule benefits contained (apologize fors in the r formula that calculated the District Judges inconvenience this may have caused. If you need additional information, Please feel free to contact me. Sincerely, 1!r , Judy McAdams, CPA Victoria County Auditor cc: District Judges County Auditors Attachments Post4r Fax Note 7671 date 5-X=98 QL,1x ,3 ro fftobN MuC'L(..C� F' 7wev A4e-A4A MA4 CQ'AD0Gf.CAutou AJ CO. &U IN. Co_ U,CTo R.tA 120. A-b. ph o a phc f Fax• Sry S�z3"%!t{-1 Ao (Clerk's Memo: The Revised listing mentioned above was not attached to this Budget Amendment) • • 140 IIBQDGET AMENDMENT REQIIEST To: Calhoun County Commissioners' Court From: V ,- f� P Z.. o, - UkA - (Department making this request) Date: -5-1�-qg I request an amendment to the IqV budget for the year following line items in my department: GL Account # 01-Yno--133 Account Name JWQ J" Amendment Amount �/0 Joao • • Net change in total budget for this department is: Other remarks/justification: iq Reason I�VoGo 3 v o'1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Judge Hartzog closed the Public Hearing at 10:12 A.M. 141 • 4 BIDS AND PROPOSALS - PHASE I RENOVATIONS MEMORIAL MEDICDT PLAZA. The following Proposals were received for renovations of Memorial Medical Plaza: Farnsworth and Lott, Maxwell Company, and Bath CM, Inc.- Braselton Const. Co., a Joint Venture. Commissioner Floyd took proposals and will award 6/30/98. RESTORATION OF OLD COUNTY JAIL - Jay Frederick Williams, • Architect and Mc Gloin & Sween, Architects(Commissioner Floyd has these and will get with others) COUNTY EMERGENCY COMMUNICATIONS SYSTEM - Trott Comm. Group Inc. and Lockhard & White Telecommunications. (Commissioner Floyd has proposals and will get with Deputy Daigle and Henry Barber and back to the Court). REQUEST FROM GIRL SCOUT FOR CAMP OUT AT KING FISHER BEACH A Motion was made by Commissioner Finster and seconded by Commissioner Belk to allow the Paisano Girl Scouts of District 5 to camp out on King Fisher Beach July 17th and to allow them to have a camp fire. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. g42 TEXAS DEPARTMENT OF PUBLIC SAFETY -EMERGENCY MANAGEMENT The following letter was received from Division of Emergency Management of Texas Department of Public Safety Judge Hartzog requested it be entered into the minutes of. the Court. DIVISION OF EMERGENCY MANAGEMENT TEXAS DEPARTMENT OF PUBLIC SAFETY 5805 N. LAMAR BLVD. - BOX 4087 - AUSTIN, TEXAS 78773-000 GEORGE W. BUSH Duty hours 512/424-2138 Governor Nonduty hours 512/424-2000 FAX 512/424-2444 THE HONORABLE HOWARD G HARTZOG CALHOUN COUNTY Av EMERGENCY MANAGEMENT 1 211 S ANN RM 108 PORT LAVACA TX 77979 (:Fi�hOtN1l.�-�-�•��. i, �...., DEAR JUDGE HARTZOG: DUDLEY M. THOMAS Director TOM MILLWEE Coordinator O5/14/98 A periodic review of your jurisdictions emergency management plan was recently completed as required by the Texas Disaster Act of 1975, as amended, (V.T.C.A. Chapter 418). This review was based upon the emergency management planning standards and criteria adopted by this Division and revealed that your jurisdiction has met all required emergency management planning standards. • I applaud your community's efforts of providing its citizens with a comprehensive emergency management plan that is consistent with the Texas Disaster Act of 1975, as amended and Federal HAZMAT requirements contained in 42 U.S. Code 11001. • _ Tom Millwee State Coordinator cc: EMC, RLO RABIES CONTROL AUTHORITY - APPOINTMENT A Motion was made by Judge Hartzog and seconded by Commissioner Finster to appoint Chief Deputy Mark Daigle Rabies Control officer. Judge Hartzog, Commissioners Finster, Belk, and Jurek all voted in favor. Commissioner Floyd abstained from voting. 143 INSURANCE SETTLEMENT -DAMAGES TO SHERIFF VEHICLE A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to accept the settlement from the Insurance company for damages to Sheriff Vehicle on • March 29th, for $68.20. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. INSURANCE SETTLEMENT - DAMAGES TO SHERIFF VEHICLE A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to accept the settlement from the insurance company for damages to Sheriff Dept. vehicle which occurred May 6, 1998. Commissioner Floyd, Finster, Belk, Floyd and Judge Hartzog all voted in favor. AUDITOR'S OFFICE - CORRECTIONS TO FIXED ASSET RECORDS A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to authorize the County Auditor to make the following corrections to the fixed asset records. Commissioners Floyd, Finster, Belk, Jurek, and Judge Hartzog all voted in favor. May 21, 1998 Susan Riley Calhoun County Courthouse • 211 S. Ann Port Lavaca, TX. 77979 Please add the following to the May 29 Commissioner's Court; Discuss and take necessary action to authorize the Auditor's Office to make the following corrections to the Fixed Asset Records. 1. Add to the Emergency Management Asset Record " 1 Computer-SN 177646 and accessories, including Monotor." All as described on the Computer Place Invoice No. 960573 and purchased on County P.O. No. 01777. 2. Transfer from Prct. 3 Asset Record to Emergency Management Asset Record " 1 Scanner Logitec Color ` Inventory # 23-0134, 3. Correct cost of" 1 Computer and accessories, including Monotor" Inventory # 23-0132 to reflect actual acquisition cost. 0 144 A Motion was made bCo and lk Commissioner Finstei topproveetheeeasementerequest bTram the Naviggation District for Right of Way in Precincts 1 and S 4 across a 20 acre tract of land owned by Calhoun County, and authorize the County Judge to sign. Commissioners Belk, Finster, Floyd, Jurek and Judge Hartzog all voted in favor. THE STATE OF TEXAS § COUNTY OF CALHOUN § EASEMENT AGREEMENT This Agreement is made on the day of ,1 WA4C, 1898, in Calhoun County, Texas, between CALHOUN COUNTY, TEXAS ("Grantor"), whether one or more, and Calhoun County Navigation District, ("Grantee"), whose mailing address is P.O. Drawer 397, Point Comfort, Texas 77978. WHEREAS, the acquisition of this Easement and Right -of -Way by Grantee Is for a public purpose and a matter of public necessity; and WHEREAS, Grantee has determined that the acquisition of the Easement and Right -of -Way by Grantee is authorized by law and constitutes a valid public use; • NOW, THEREFORE, the parties hereto, in consideration of the premises and covenants herein set forth, and for other good and valuable consideration, receipt of which is hereby acknowledged, each intending to be legally bound, agree as follows: Definitions 1. Whenever used in the singular, Grantee shall mean the Calhoun County Navigation District, a governmental agency and body politic operating and existing as a conservation and reclamation district created pursuant to Article 16, Section 59 of the Constitution of the State of Texas. Whenever the term "Grantee and/or Grantee's agents" is used together, this term shall mean both Grantee and/or Grantee's agents, successors, personal and legal representatives, lessees, assigns, employees, contractors and subcontractors. Grantor shall mean the landowner granting the easement. • 2. For purposes of the Easement, the Right -of -Way Easement shall be deemed to be running in a westerly direction from Alamo Beach Calhoun County, Texas to the BP Chemicals, Inc. Calhoun County, Texas plant site regardless of how the Right -of - Way actually lays at any point. Thus, any reference to the northerly portion of the Right -of - Way shall always be assumed to be the "top" portion of the Right -of -Way Easement. 145 February 2, 1998 (10:40am): R:IPATSYICCNDIBPCHEMICALHOUN.301EASEMENT.30 '98 07/16 THU 10:37 FAX 512 553 8734 Calhoun counts Pct 1 0001 Grant of Easement 3.a) For the consideration hereinafter described, Grantor grants to Grantee a permanent seventy foot (70) Easement and Right -of -Way upon and across the property of the Grantor described in Exhibit "A", which is attached hereto and made a part hereof for any and all purposes. 3.b) In addition to the seventy foot (70') permanent Easement and Right -of - Way located as specified in Exhibit "B," Grantee and/or Grantee's agents shall have the right to use, as is reasonably necessary, a strip of land twenty feet (20) in width adjacent to and alongside the south side of the permanent Easement and Right -of -Way described above, for laying, maintaining, altering, operating, repairing, relocating and removing the pipelines and valve facilities. 3.c) Grantee and/or Grantee's agents shall also have the right to use additional work space as necessary at the crossings of roads, railroads, streams, uneven terrain or other like obstructions. Consideration 4. This Easement is granted in consideration of the Grantee's payment to Grantor of the sum of $10.00 and other valuable consideration, receipt of which is 'hereby acknowledged. This consideration includes payment for all actual damages for the loss of vegetation, crops, improvements, fences and other actual damages to the surface of the Right -of -Way Easement and the Temporary Construction Easement arising during the initial construction period. On completion of any construction, maintenance, replacement, removal or installation, Grantee and/or Grantee's agents; shall replace and restore all fences, walls, or other structures that may have been relocated or removed during any construction period. Additionally, after any period of construction of Grantee's pipelines and also after any later operation done or caused to be done by Grantee which affects Grantor's land or any part thereof, Grantee shall promptly restore the surface grade affected thereby to as nearly as practicable the same condition it was prior to such operations. Grantee and/or Grantee's agents, shall also pay Grantor and/or his tenants additional reasonable compensation for fences, walls, or structures that may not be February 2, 1995 (10:40am): R:IPATSYICCNDIBPCHEM%CALHOUN.301EASEMENT.30 2 • CJ 0 19 98 07/16 THU 10:37 FAX 512 553 8734 Calhoun County Pct 1 9002 replaceable and for all vegetation and crops that are damaged or destroyed during any future periods of construction other than the initial construction period. Location of Easement S. The Easement and Right -of -Way shall be located on Grantor's property as more fully described in Exhibit "A" which is attached hereto and made a part hereof for any and all purposes. Purpose of Easement 6. This Easement and Right -of -Way Agreement, with its rights and privileges shall be used for the purpose, at any time, for laying, constructing, maintaining, altering, operating, repairing, relocating and removing, multiple pipelines, within the Right -of -Way, such number of pipelines to be determined at the sole discretion of Grantee and Grantee's agents, successors, personal and legal representatives, lessees, and assigns, together with any connections, valves, fittings or other necessary appurtenances in, on, under, across and through the land described in Exhibit "A," for the transmission of products. Duration 7. This Easement and Right -of -Way Agreement shall be perpetual, • Temporary Working Easement 0 8. In addition to the permanent working easement described in paragraph 3.b, Grantor does hereby additionally grant unto Grantee and/or Grantee's agents a temporary construction easement of a strip of land twenty (20) feet wide located north of and adjacent to the permanent easement described in Exhibit "B" attached hereto. The temporary construction easement granted herein shall terminate at the completion of construction, including final clean-up, of the initial pipelines to be constructed within the northern most portion of the easement described in Exhibit "B" herein. Fencing 9. Prior to cutting any fence ; during periods of construction, said fences shall be H-braced on each side of the fence at the place of the cut. Grantee and/or Grantee's February 26, 1998 (9:30am): 3 k\PATSYtCCND1SPCHEM\CALHOUN.3MSEMENT.30 147 '98 07/16 THU 10:38 FAX 512 553 8734 Calhoun County Pct 1 0003 agents shall have the right to elect to place gates at any point on the Easement where any fence crosses the Easement. Grantor shall not fence any of the Easement and Right -of - Way not presently fenced without the express written permission of Grantee and/or Grantee's, agents. Such permission shall not be unreasonably withheld by Grantee and/or Grantee's agents. In the event Grantee and/or Grantee's agents grant written permission to fence the Easement, Grantor shall comply with any requests for gates in such fence. Depth of Pipelines 10. All pipelines and any replacements thereof constructed by Grantee and/or Grantee's agents shall be buried at the time or times of installation to a minimum depth of 48 inches below ground surface at all points and all ditches shall be double ditched. Double ditching shall be accomplished by separating the top soil from the subsoil. When backfilling the ditch, the topsoil shall be replaced last and Grantee agrees to restore the above -described lands to as near its original condition as is reasonably practicable. Encroachments 11. Grantee and/or Grantee's agents shall have the right, without further • compensation to Grantor, to cut and trim trees or shrubbery that may encroach upon the Easement and working area described in this Agreement. Grantee and/or Grantee's agents shall dispose of all cuttings and trimmings either by burning and burying or by piling and burning in the Easement area (subject to fire or air pollution laws and regulations) or by loading and hauling away from the Easement Property. Right of Ingress and Egress 12. Grantee and/or Grantee's agents shall have the right of ingress and egress to construct, lay, maintain, alter, operate, repair, relocate and/or remove the pipelines and valve facilities anticipated under this Easement, upon reasonable notice to Grantor, and at all times in the event of emergency, to the said pipeline and appurtenant facilities over such routes as may be necessary and convenient for both parties. i Rights Reserved by Grantor 13. Grantor retains for himself and his heirs and assigns the right to farm, graze, and otherwise use and enjoy the above described lands, except as the use thereof February 2, 1998 (10:40amY. R:IPATSMCNO\BPCHEM1CALHOUN.301EASEMENT.30 4 148 '98 07/16 THU 10:43 FAX 512 553 8734 Calhoun County Pct 1 0 001 may be necessary.for the purposes granted herein; provided, however, Grantor and his heirs and assigns shall not excavate the Easement or Right -of -Way or construct or permit any house, structure, lake, pond, street, roadways or other obstruction to be constructed thereon. Nothing herein contained shall prevent Grantor, his heirs and assigns,- from granting to other persons, firms and corporations easements to cross this Right of Way • Easement so long, as such other easements do not interfere with the rights granted to Grantee and Grantee's agents herein and so long as Grantor provides in all such future easements requiring underground installation, that the Grantee in such future easements shall be required to cross under this easement at a minimum depth of ninety-six (96) inches below the surface of this tract. Firearms 14. Grantee and/or its agents shall not permit its employees, agents, contractors, or representatives to (i) possess firearms on Grantor's land, or (ii) use, possess, sell, distribute, or be under the Influence of illicit or unprescribed controlled drugs or alcohol on Grantor's land. Compliance With Laws • 15. In exercising the Easement right, Grantee and/or Grantee's agents, at its sole cost and expense, shall comply fully with all applicable Federal, State and local laws, statutes, ordinances, regulations, rules and orders, and shall satisfy and remove all violations, liens and other encumbrances placed against the Property due to Grantee's andfor Grantee's agents exercise of the Easement and Right -of -Way. Indemnification Covenant 16. To the extent allowed by Texas law, Grantee, its agents, and assigns shall indemnify and hold Grantors, their heirs, successors, and assigns harmless from and against all claims and damages of any kind whatsoever (except against loss or liability for damage that is caused by or results from the sole or concurrent negligence of Grantors, their agents, employees, invitees, or an independent contractor directly responsible to the Grantors), including damages to persons and property of Grantors or of others and Including damages to livestock, crops, roads, gates, cattle guards, fences, bridges, February 28, 1998 (9:30am): S R:WATSMCNDOPC14EMICALHOUN.30TASEMENT.30 ' .149 68 07/16 THU 10:43 FAX 512 553 6734 Calhoun County Pct 1 0002 culverts, and all other improvements, and pollution, cleanup and control of pollutants and any other claims or damages arising or, resulting from the Construction, Operation, and Maintenance of the Facilities, and agrees at its own expense to defend any suits brought by any person or persons against Grantors for the same. If Texas law prohibits Grantee or its assigns from indemnifying Grantors, Grantee or its assigns will nonetheless pay for all damages caused by its or their respective negligent acts or omissions in the Construction, Operation, and Maintenance of the Facilities. Assignability and Binding Effect 17, Grantee, its agents, successors, personal and legal representatives and assigns shall have the right to assign or lease this Easement, either in whole or in part. This Agreement shall bind and inure to the benefit of the Grantee, its agents, successors, personal and legal representatives and assigns and to the benefit of the Grantor and the Grantor's heirs, personal representatives, successors, and assigns. Warranty of Title 18. Grantor and Grantors heirs, personal representatives, successors, and assigns are and shall be bound to warrant and forever defend the Easement and rights conveyed in this instrument to Grantee and Grantee's agents, successors, personal and legal representatives and assigns against every person lawfully claiming or to claim all or any part of the interest in the Property. . Exclusiveness of Easement 19. Notwithstanding the provisions contained in paragraph 13, the Easement, rights, and privileges granted by this conveyance are exclusive, and Grantor covenants not to convey any other easement or conflicting rights in the area covered by this grant, without the written consent of Grantee and/or Grantee's agents, such permission to not be unreasonably withheld. Dispute Expens 3s and Attorneys' Fees 20. if any controversy, claim, or dispute arises relating to this Agreement or its breach, the prevailing party shall be entitled to recover from the other party reasonable expenses, attorneys' fees, and costs. February 2, 1998 (10:40am): 6 R:IFATS=cND1spCN1C EMALHOUN.3o1EASEMENT.30 Is 0 • 150 '98 07/16 THU 10:44 FAR 512 553 8734 Calhoun County Pct 1 Q 003 • • 0 Entire Agreement 21. This Agreement contains the entire agreement between the parties relating to its subject matter. Any oral representations or modifications concerning this Agreement shall be of no force and effect. Any subsequent amendment or modification must be in writing and agreed to by both parties. This Agreement may be executed in multiple counterparts. Notices 22. Grantee and/or Grantee's agents shall give notice to Grantor of any new pipelines and the type of product being carried though the pipeline on any additional pipelines constructed in this Easement Right -of -Way. All such notices shall be sent to the Grantor at the address listed on the tax roles of the official custodian of the tax records of Calhoun County, Texas. Signatures 23. Signed this *4�7 day of 1998, by Grantor and subject to acceptance by Grantee and pay nt of the consideration agreed upon between the parties within 10 days of acceptance by Grantee. ATTEST: - G,LX_ Marlene Paul, County Clerk February 2, 1998 (10:400m): R:V'ATS`nCCNo1BPCHEM\CALHOUN.30*ASEMENT.30 GRANTOR: CALHOUN COUNTY COURT GRANTEE: CALHOUN 7 DISTRICT 1Si h 98 07/16 THU 10:44 FAX 512 553 6734 Calhoun County Pet 1 @004 ATTEST: G! yer,J(I 6f H. C. Wehmeyer, Se etary STATE OF TEXAS § § COUNTY OF CALHOUN § On this �Zq_ day of , 1998, before me, a Notary Public in and for said County, personally apoeafed THE HON. HOWARD HARTZOG and MARLENE PAUL, COUNTY JUDGE AND COUNTY CLERK OF CALHOUN COUNTY, TEXAS, respectively, known to me to be the persons whose names are subscribed to the within Easement, and acknowledged to me that they executed the same in their official capacity on behalf of such County. =N,,,PubW6t&t*01'r"" t Notary Public in and forpy';I'The State of Texas�` STATE OF TEXAS § § COUNTY OF CALHOUN § On this � day of , _TU.^AA, 1998, before me, a Notary Public in and for said County, personally appeared J. C. MELCHER, JR. and H. C. WEHMEYER, JR., CHAIRMAN AND SECRETARY OF THE BOARD OF NAVIGATION AND CANAL COMMISSIONERS OF THE CALHOUN COUNTY NAVIGATION DISTRICT, respectively, known to me to be the persons whose names are subscribed to the within Easement, and acknowledged to me that they exec d the same in their official capacity on behalf of such District. Yfipy WANDAR086iTS ' otary Public in a � Nov4mbar 29,1998 The State of Texas February 2,1998 (10:41am): R:IPATSY%CCND16PCHEMtCALHOUN.301FASEMENT.30 0 '98 07/16 THU 10:45 FAX 512 553 8734 Calhoun County Pct 1 .r�Jo05 Tract No. 30 Calhoun County Calhoun County Navigation District Easement and Right-ofWay STATE OF TEXAS 0 COUNTY OF CALUOUN Part of Lot Seven (7), Block 173, of Alamo Beach Fruit Truck and Farm Lands Subdivision Narciso Cabazos Survey, A-3, Calhoun County, Texas. DESCRIPTION of a seventy rout (70') wide pipeline Easement and Right-of-way upon and across Lot Seven (7). Block 173, of Alamo Beach Fruit Truck and Fat -in Lands Subdivision as per Plat or Record in Volume V, Page 01, flat Records of Calhoun County, Texas, and said Lot being part of that certain 20.0 Acre Tract of record in Volume 20, Page 343, Deed Records of Calhoun County, Texas. This seventy foot (7Y) widc Easement and Right-of-way being bound by Lines parallel to, and twelve and one-half feet (12.5) Northerly of and fifty-seven and one-half feet (57.5) Southerly of a Survey Traverse Line. Said Easement and Right-of-way Lines being Projected to the Intersection with Entry and Exit Property Lines, and this Traverse Line is more particularly described as follows: BEGINNING at the Point of Intersection of the herein described Traverse Line and the Projected Intersection of the Northerly and Southerly Lines of this seventy foot (70') wide Easement and Right-of-way with the Northeast Line of Lot Seven (7), Block 173, same being the Southwest Line of Lot Eight (8), Block 173, and bears S 38 02' 03" E, a distance of 571.1 feet from the North corner of Lot Seven (7), Block 173; THENCE, S 730 ST 44" W, a distance of 630.42 feet to the TERMINUS POINT and Projected intersection of the Northerly and Southerly Lines of this seventy foot • (70') wide Easement and Right-of-way with the Southwest Line of Lot Seven (7), Block 173 and bears S 39' 02' 03" E, a distance of 340.5 feet from the West corner of said Lot Seven (7), Block 173. TOTAL LENGTH of this described Traverse Line is 630.42 feet (39.2 Rods). Acreage contained within the seventy foot (70') pipeline Easement and Right-of-way herein described is 1.01 Acres. IN ADDITION to the seventy foot (7Y) Easement and Right-of-way, the Permanent Working Easement is described as being twenty feet (20) in width adjacent to and alongside the Southerly side, and as that term is defined in this seventy foot (70') Easement and Right-of-way; CONTAINING 0.29 Acre. ALSO, the Temporary Working Easement is described as being twenty feet (20') in width adjacent to and alongside the Northerly side, and as that term is defined in this seventy foot (70) Easement and Right-of-way; CONTAINING 0.29 Acre. NOTE: Bearings refer to the Texas Coordinate System, NAD'83, South Central Zone and based upon the position of USC&GS Triangulation Station, "Magnolia, 1931" 1 hereby certify that this survey conforms to the current Texas Society of Professional Surveyors Standards and Specifications for a Category 2, Condition IV Survey. y�ptE Sr . rfl9 • 'F.G�f �Fo TELMOND E. TUCH ��.. iM..<v:.. ly��fi fSSt�?pQ' SUR`1L Job #9171.131 ':Ti ,MOND E. TUCH REGISTERED PROFESSIONAL LAND SURVEYOR NO. 1840 153 98 07/16 46 FAX 512 553 8734 Calhoun County Pct 1 9006 NARCISO CABAZOS SURVEY, A-3 CALHOUN COUNTY, TEXAS \ `SEE Vfrft \ O \ owl mAKRSE vw �7.5' e .x• DETAIL NTS� 61 6T r 63 44Z , A30.4 QA ? P a TOTAL LENGTH — 630.42' (38.2 Rods) 1.01 AC. IN 70' EASEMENT 0.29 AC. IN 20' PERM. WORK EASE. 0.29 AC. IN 20' TEMP. WORK EASE, PLAT$ , i i O s ALAMO BEACH FRUIT TRUCK AND FARM LANDS SUBDIVISION VOL. V, PG. 01 "e I HEREBY CERTIFY THAT THIS SURVEY CONFORMS TO THE CURRENT TEXAS SOCIETY OF PROFESSIONAL SURVEYOR'S STANDARDS AND SPECIFICATIONS FOR A CATEGORY 2, CONDITION IV SURVEY. `o PZ 1ST rFI y • TELMOND E. TUCH TELMOND E. CII q1, 1840 �� REGISTERED PROFESSIONAL LAND SURVCYOR <<e • �� n�•'Q NO. 1840 NOTE, BEARINGS REFER TO THE TEXAS COORDINATE SYSTEM. NAD '63, SOUTH CENTRAL ZONE ANDBASED UPON THE POSITION OF USChCS , _ TRIANGULATION STATION, MAGNOLIA, WWI' TRACT 3D 154 rA1.NOUN COUNTY e � PIPELINE PROJECT G & W 5, INC. CALHOUN COUNTY NAVIGATION DISTRICT _'""'"r."5nmc_J %nrrctuni_enxxixc x »B ass 5. u., nn, 5� . nan (5,es.5z-Jana 8 4 98 07/16 THU 10:56 FAX 512 553 8734 Calhoun County Pct 1 Landowner: Calhoun County, Texas Tract No.: 30 Legal Description: Being Lot 7, Block 173, of the Alamo Beach Fruit Truck and Farm Lands Subdivision, In the N. Cabazos Survey, A-3, Calhoun County, Texas, and containing 20 acres- • THE CALHOUN COUNTY NAVIGATION DISTRICT TENANT CONSENT For and in consideration of the mutual benefits that are derived by and between the Lessors and myself as Tenant and in order to induce the Calhoun County Navigation District to acquire a pipeline right-of-way from my Lessors, the undersigned, as tenant of the above described property hereby consents to the Right -of -Way Easement being granted by my Lessors to the Calhoun County Navigation District. I understand that the consideration representing actual damages for loss of grass, crops, improvements, fences and other actual damages to the surface of this Right -of -Way Easement will be paid entirely to the Lessors and that any claim that I may have for such actual damages as a Tenant will be between me and my Lessors. • SIGNED this day of 1998. TENANT: Lloyd Canio Meadowbroo Subdivision Port Lavaca, Texas 77979 SOCIAL SECURITY NO.: 463-48-3282 @001 155 0:\CHECKOUT\7427\PLINEON \WILSON 20FE898 1014 SF 1.00 IMP KKMETZ i PROPOSED / PIPE LINE PLAN &825* z O.D. K,277' W.T. PIPE ELEVATION TYPICAL ROAD %ING BORED OR OPEN CUT METHOD BP CHEMICALS, INC. DATE I BY I OESMOPTIM ouc WILSON AVE. PROJECT NO. 7427 fMUSTANG 8GWEIEIA4/NQ DRAWN Sr. KK DATE: 2/1g/gg DWG. NO. REV. CHECKED BY:AH DATE: 2/18/W WILSON A !!(( �� �� ra� SCALE: NTS JAPP. I D:\CHECKOUT\7427\PLINEON\SANANT IBFES98 1416 SF 1.00 IMP KKMETZ • • C� PROPOSED J PIPE LINE PLAN a 0 Al >� n ~� e � e T.O.P. &625' x O.D. xs2.77' W.T. PIPE ELEVATION TYPICAL ROAD XING BORED OR OPEN CUT METHOD HCY1 OAa I eY I nesmwncx PROJECT NO. 7427 MUSTANG affifEft PC HOUSTOK TEXAS BP CHEMICALS, INC. SAN ANTONIO AVE. DRAWN BY:KK DATE: z/ie/U8 DWG. NO. REV. CNECKED BY.. AN DATE: 2/18/08 SANANT A SCALE: NTS JAPP. 1�/ I D:\CHECKOUT\7427\PUNEON\STEPHN 18FEB98 1427 SF 1.00 IMP KKMETZ PLAN _' O C --------------- &6W x O.D. x 27Y W.T. PIPE ELEVATION TYPICAE ROAD X1140 BORED OR OPEN CUT METHOD BP CHEMICALS, INC. DATE I of I oesaaPnax ' PROJECT MO. 7427 4 NQ WTANG BONEMW HDU8T014 7EM STEPHEN STREET 8Y:KK DATE: x/1B/ee DWG. NO. REV. D BCAH DAZE: 2/16/N STEPHN A NTS APP. i • I MOTLEY 2GFE898 1312 SF 1.00 IMP KKMETZ PROPOSED / PIPE LINE PLAN 8.623' x O.D. x 2.7r W.T. PIPE ELEVATION TYPICAL ROAD XING BORED OR OPEN CUT METHOD KvI OAIE I or I DESCRIPna PROJECT NO. 7427 AWTAA1G OWMW M TEXA8 BP CHEMICALS, INC. MOTLEY AVE. r:Ha OA1E: 2/18/98 DWG. N0. REV. MTS HiY:°A1E: 2"8� MOTLEY A APP. 159 0:\CHECKOUT\7427\PLINEON\DALLAS IBFE898 1446 SF 1.00 IMP KKMETZ PLAN s 0 & Tn � in &6W x O.D. x 277' W.T. PIPE ELEVATION TYPICAL ROAD XING BORED OR OPEN CUT METHOD BP CHEMICALS, INC. Wv DATE I 8Y I GesmiPnm oa PROJECT NO. 7427 URAWN NECKC �� BN l� CHECK 8Y; KK DATE: EO BY: AH OATE: //gym YEW SCALE: )ITS APP, DALLAS AVE. 2A8/96 11 DWG. N0. REV. "'°'sa IDALLAS I A a I 0: \CHECKOUT\7427\PL)NEON\DAYIS 18FER98 1445 SF 1 (in IUP KKUFT7 • • •L PLAN &625* x O.D. x 2.7r W.T. PIPE ELEVATION TYPICAL ROAD XING BORED OR OPEN CUT METHOD BP CHEMICALS, INC. DATE I By I DEsaurna8 DAVIS STREET PROJECT NO. 7427 a ,f/ i DRAYM BY:KK DATE: 2/18/98 DWG. NO. REV. CHECKED BY;AN DATE: 2/18/98 DAVIS A NDIIBT� TF�fAB SCALE: NTS APP. lGf 0:\CHECKOUT\7427\PLINEON\F[G 20FES98 1024 SF 1.00 IMP KKMETZ PLAN 6.625' x O.D. x 2.77' W.T. PIPE ELEVATION TYPICAL ROAD XING BORED OR OPEN CUT METHOD BP CHEMICALS, INC. LATE er DESCRIPTION o« FIG STREET PROJECT NO. 7427 KU�DGNEWIAC CHECKORAWN BY:KK DATE: z//18/ DWG. N0. REV. �Ti'e• CHECKED BY'. AN DATE: 2/16/BB FIG A HMWW TEXAS SCALE: Nis APP. • 0:\CHECKOUT\7427\PLINEON\PLUM 20FE898 1027 SF 1.00 IMP KKMETZ s ti � s PROPOSED / PIPE LINE PLAN 8.625' ■ O.D.. Z77' W.T. PIPE ELEVATION TYPICAL ROAD XING BORED OR OPEN CUT METHOD REVI WE I BY I DESCRIPTION PROJECT NO. 7427 MUSTANG S GWERAF4 RC H00 mm Tom BP CHEMICALS, INC. PLUM STREET DRABN BY.Xg DATE: 2/10/§6 DWG. NO. REV. CHECKED BY -.AN DATE: 2/15/96 PLUM A SCALE: HTS JAPR 163 I 0:\CHECKOUT\7427\PLINEON\ELM 20FEB98 1029 SF 1.00 IMP KKMETZ 7i/ 6 ti PROPOSED 1 PIPE LINE PLAN ,.I '"s \ °p I &62e x O.D. x 2.77* W.T. PIPE ELEVATION TYPICAL ROAD XING BORED OR OPEN CUT METHOD OATC I BY I MSCRIPTION PROJECT NO. 7427 AWTAhG FhGJNEERK WA HOUSTOX TEXAS BP CHEMICALS, INC. ELM STREET BY:KK DATE: 2/t6/96 DWG. NO. REV, BY:AN DATE: 2/16/96 ELM A NTS APP. 164 • 0:\CHECKOUT\7427\PLINEON\NORTH 2OFES98 1031 SF 1.00 IMP KKMETZ I I PROPOSED / PIPE LINE PLAN 8.625' x O.D. x 2.7r W.T. PIPE ELEVATION TYPICAL ROAD XINO BORED OR OPEN CUT METHOD REV I DATE I BY I DESCRIMN PROJECT NO. 7427 HOUSTON TEXAS BP CHEMICALS, INC. NORTH STREET BY:xx I DATE: 2pa/96 I DWG. NO. REV. BY: AN DATE: 2/18/N I NORTH A NIS APP. 165 I 0:\CHECKOUT\7427\PLINEON\SYCAMOR 20FE898 1032 SF 1.00 IMP KKMETZ 417 1 PROPOSED PIPE LINE PLAN 8.626* x O.D. x 2.77' W.T. PIPE ELEVATION TYPICAL ROAD XING BORED OR OPEN CUT METHOD REV I MTE I BT I OESMIPT10. PROJECT NO. 7427 ' MUSTANG ENGINEEAM HNC f(0118 OK TEXAS BP CHEMICALS, ' INC. SYCAMORE STREET aac DATE: 2/16/98 DWG. NO. RE% BY: AN BATE: 2/16/96 S YC AM O A YTC .PP • 0:\CHECKOUT\7427\PLINEON\CYPRESS 20FEB98 1034 SF 1.00 IMP KKMETZ � 7CW PROPOSED PIPE LINE PLAN < us s e e of &625r x O.D. x 2.77' W.T. PIPE ELEVATION TYPICAL ROAD KING BORED OR OPEN CUT METHOD DATE I BY I DE=lPnDN PROJECT NO. 7427 foMAN BrAYMM MC r HO08M TEXAS BP CHEMICALS, INC. CYPRESS STREET `. KN DATE: 2/1B/" DWG. No. REV. BY:AN DATE: 2/1 /W CYPRES A NIS APP. I 0:\CHECKOUT\7427\PLINEON\ROYSMTH 1BFE898 1442 SF 1.00 IMP KKMETZ c PROPOSED / PIPE LINE PLAN 0 0 a o }�rs cr B 8 8.625' x O.D. x 2.77' W.T. PIPE ELEVATION TYPICAL ROAD XING BORED OR OPEN CUT METHOD oATE I er I DE=L-nON PROJECT NO. 7427 MUSTAAG EMGINMAO IAC H0TT8TOAI TEXAS BP CHEMICALS, INC. ROY SMITH ROAD BY:KK DATE: 2/TB/98 DWG. NO. REV D BY:AH DATE. 2/18/98 ROYSMT Al NTS APP. JL�O • I O•\CHFCKOl1T\7427\PI INFnN\CWTWTP inrrooa Tn:a cc PLAN- 0 DC 8.625' N O.D. K 2.7Y W.T. PIPE ELEVATION TYPICAL ROAD XINC BORED OR OPEN CUT METHOD GATE I BY I DESMIMN PROJECT NO. 7427 MUSTANG ETYGINEH% W HOUSTOA TEXAS lz BP CHEMICALS, INC. SWEETWATER STREET BY: KK JDATE, 2/18/98 DWG. NO. [7A BY.-AM DATE: 2/18/98 J1Y11 I YY I n N/S APP. 1.69 INSURANCE SETTLEMENT -FOR OLIVIA/PORT ALTO FIRE TRUCK A Motion was made by Commissioner Floyd and seconded by Judge Hartzog to accept the insurance settlement for damages to the Olivia/Port Alto fire truck on August 16, 1994 and that the Auditor's office will return the Insurance Company's check that was initially issued and the insurance co. will issue a check in the full amount. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. CALHOUN COUNTY LIBRARY - DONATION A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to accept the following Donations made to the Calhoun County Library. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. These items have been donated to the Calhoun County Library during the months of April & May. 3 - The ABCs of safe and healthy child care The power of a promise kept Chilton's repair manual general motors Chevy/ GMC fidl size trucks 1988-93 A nutrition monograph for taking off pounds sensibly The bad seed Son of Rosemary The body in the Fjord The harlequin tea set The grilling season Skeleton Canyon Mastering WordPerfect 5.1 Gulf of Mexico OCS oil and gas lease sales 171, 174, 177, and 180 Western planning area Snapshot 97: 1996-97 school district profiles Hawk OToole's hostage Dolly: my life and other unfinished business The Ranch Malice Crossings Carpenters and builders library - 4 vols. Masterpieces of fantasy and enchantment Phenomenal woman Heartbreaker Homet's nest Small town girl How to read a book Sunken treasure Fondue and tabletop cooking Postmark: murder Fatherhood Cost victories The black opal The seventh secret The black swan A journey to the center of the earth Call for the dead/A murder of quality The new bedside, bathtub & armchair companion The second lady Mrs. PoDifax and the golden triangle The Indian Heritage of America Icy clutches Department of health and human services Teresa Hill Michelle Overton Michelle Overton Reannetta Warren Reannetta Warren Reannetta Warren Reannetta Warren Reannetta Warren Reaanetta Warren Unknown U.S. Department of the Interior Texas Education Agency Unknown Candy Warren Unknown Candy Warren Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown • • • 170 Sayers Unknown Mrs. Polli&x and the Hong Kong Buddha Unknown • On the edge Unknown The Matlock Paper Unknown Odds against Unknown Off minor Unknown Thurber on crime Unknown For kicks Unknown The Three wars of Roy Benavidez Unknown Ghost along the bayou Unknown Then hang all the Gars Unknown Woman without a past Unknown Murder for Christmas & three other great mysteries Unknown The Class Unknown Flood gate Unknown My brother Michael Unknown The Shoes of the fisherman Unknown Smoke and mirrors Unknown Dead water Unknown Thursday the Rabbi walked out Unknown The Americana 1973 Annual Unknown The Americana 1971 Annual The Americana 1972 Annual Unknown Unknown America the beautiful Unknown Trigonometry the easy way Unknown Mathematics Unknown Ageless body, frameless mind Unknown Divine magic Unknown The Winner Unknown Analytic geometry Unknown Coaching youth soccer Unknown Land scaping illustrated Unknown Brad's escape Unknown Texas sunrise Unknown After Caroline • Unknown Love me forever Unknown Hawk O`foole's hostage Unknown The Proud and the free Unknown Dear Emily Unknown Decked Unknown Nothing last forever Unknown Devil in a blue dress Unknown . Black cherry blues Unknown _ 171 Books Donor Embraced by the light Unknown Hideaway Unknown The List Unknown The Mammoth hunters Unknown Total control Unknown A secret affair Unknown A secret affair Unknown Remember Unknown Her own rules Unknown The Cat who sang for the birds Unknown The Cat who moved a mountain Unknown The Cat who went underground Unknown The Cat who went underground Unknown The Cat who talked to ghost Unknown The Cat who knew a cardinal Unknown Beast Unknown Fat Tuesday Unknown Tidings of great joy Unknown Atlantic high Unknown The Golden room Unknown Cross my heart & hope to die Unknown The Osterman Unknown Master of the game Unknown The Cat who lived high Unlmown The Grub -and -stakes pinch a poke Unknown Philly stakes Unknown An Agent in place Unknown The Cat who wasn't there Unknown Caravan Unknown The Scarlatti inheritance Unknown Trouble in the brasses Unknown Trophies & dead things Unknown One size doesak &t all Unknown A Ruling passion Unknown The Cat who knew a cardinal Unknown Time bomb Unknown The Cat who went into the closet Unknown Christmas stalkings Unknown How to do just about anything Unknown The Case of too many murders Unknown The Cereal murders Unknown The Case of the caretaker's cat & Unknown the case of the perjured parrot • CJ 172 Books Donor • North American wildlife Unknown Mrs. Pollifax & the second thief Unknown The Cat who saw red, The Cat who played Brahms, Unknown and The Cat who played post office Long shot Unknown A Dangerous mourning Unknown "F" is for fugitive Unknown Texas fury Unknown The Cat who sniffed glue Unknown Rosemary Rogers Unknown Rainsong Unknown "I" is for innocent Unknown Private affair Unknown The Mallen girl Unknown 2 - The Chamber Unknown Pretend you don't see her Unknown Weep no more my lady Unknown From Potter's Field Unknown Cause of death Unknown The Sum of all fears Unknown Acceptable risk Unknown • The Wyndham legacy Unknown Inca Gold Unknown Beach music Unknown Aspen gold Unknown Masquerade Unknown The Great alone Unknown The General's daughter Unknown A Season of swans Unknown Driving force Unknown Hot money Unknown Her mother's daughter Unknown Paper money Unknown Night over water Unknown Silver angel Unknown 2 - Rule Britannia Unknown 2 - The Body farm Unknown The Glory game Unknown The Man from St. Petersburg Unknown Changes Unknown . Death in Berlin The Edge Unknown Unknown Thunder heights & window on the square Unknown 173 Books Donor Western union Unknown • Coyote Unknown Mountain Laurel Unknown Playmates Unknown Unnatural exposure Unknown "A" is for alibi Unknown "C" is for corpse Unknown "P is for judgement Unknown "M" is for malice Unknown "K" is for killer Unknown White smoke Unknown Harvest Unknown Angel fire Unknown The Rainmaker Unknown Jade woman Unknown The Captive Unknown Finding Moon Unknown Lily white Unknown Murder in the west wing Unknown Red Square Unknown The Sands of time Unknown Paint the wind Unknown • The Adventures of Tom Sawyer Unknown Murder at the Kennedy Center Unknown Flaming tree Unknown Showfire Unknown Domino Unknown The Glass flame Unknown Feather on the moon Unknown Rainbow in the mist Unknown Fugitive Nights Unknown The Secrets of Harry Bright Unknown The Lonesome Gods Unknown Jubal Sackett Unknown The Haunted Mesa Unknown Flint Unknown The Indians Unknown The Great Chiefs Unknown The Cowboys Unknown The Alaskans Unknown The Gunfighters The Texans Unknown Unknown • Secrets Unknown 174 n LJ Changes Unknown Five days in Paris Unknown Mixed blessings Unknown The Deep end of the ocean Unknown Nothing lasts forever Unknown The Walking drum Unknown Picture this Unknown The Rustlers of West Fork Unknown The Trail to Seven Pines Unknown Last of the breed Unknown The Unconsoled Unknown You'll never eat lunch in this town again Unknown The Scarlet Letter Unknown I'll take Manhattan Unknown Comstock Lode Unknown The Final judgment Unknown Silent witness Unknown Daybreak Unknown The Carousel Unknown • Coming home Unknown Knights Unknown Ladies of the Goldfield Stock Exchange Unknown Remember me Unknown Death in the Andaman Unknown Now face to face Unknown Pet Sematary Unknown Dolores Claiborne Unknown Insomnia Unknown Body of Truth Unknown Our game Unknown The Ladies of Missalonghi Unknown Texasville Unknown A Tangled Web Unknown Gladly the cross-eyed bear Unknown She walks these hills Unknown Cinnamon skin Unknown The Silver ghost Unknown Perry Mason in the case of the burning bequest Unknown Caribbean Unknown Journey Unknown • After the reunion Unknown I'll take Manhattan Unknown Till we meet again Unknown :175 Videos Donor The official story Brady's escape Unknown Unknown • Stoogemania Unknown Only angels have wings Unknown Ferris Buellers day off Unknown Operation Intercept Unknown Let's get Harry Unknown Teenage Mutant Ninja turtles- Sky turtles Unknown 2 - " It it of — The movie Unknown " Itto " - Cowabunga, Unknown shredhead Emergency: the first aid videotape Unknown It's Pat: the movie Unknown The ascent Unknown Might Morphin Power Ranger Karate Club Unknown Old MacDonald's farm Unknown Kittens & Kaboodles Unknown Baby songs Unknown Teenage Mutant Ninja turtles- Invasion of Unknown the turtle snatchers Teenage Mutant Ninja turtles- The great Boldini Unknown Cinderella Unknown • Christmas circus Unknown Felix the cat & friends Unknown Very Merry Christmas songs Unknown Aesop's Fables Unknown The three bears Unknown Raggedy Ann Unknown Never koop a koopa Unknown Thumbelna Unknown The story of the nativity Unknown The ugly duckling Unknown Mickey & the gang Unknown Pinocchio Unknown The traveling musicians of Bremen • Unknown Mighty Mouse Unknown Raggedy Ann & Andy Unknown 2 - Kids' sing -a -long music video Unknown Daffy duck Unknown The magic voyage Unknown The Brothers McMullen Unknown The amazing book Unknown The Kid-a-fittles "the value of being conscientious" Unknown • _ 176 n L.J i Shari Lewis action songs Beetlejuice Jesus - the nativity Barney's magical musical adventure Black Beauty Casper & Friends Zoo-opolis! The backyard show City of fire The little drummer boy From Hell to Victory Until proven guilty Out to Canaan Other Mural $500.00 (Summer Reading Program) $150.00 (Summer Reading Program) $27.16 (Donations) 10 chairs 2 computer desks 4 computer tables Port Lavaca Newspapers collected by Catherine "Katie" Guidry Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Unknown Donor IBC Union Carbide Formosa Various Patrons Friends of Calhoun County Library 11 11 11 n n 11 If n Woody Guidry If It 177 A motion was made bioner Commissioner Floyd that mthesfollowings BudgetFinterdAmseconded endmentsbbppe approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County COmmissi0uers' Court From: Elections Department Date: May 21. 1998 I request an amendment to the 1998 budget for the following line items in my department: GL Account # Account Name Amendment Amt. Reason ................. 01 30-05 6531 Computer Maintenance-$500.00 Dues for the TVRS online 01 30-05 5310 Dues +$500.00 Net change in total budget for this department is ; $ 0.00 service for the fiscal year • June 1, 1998 to May 31, 1999. MAY 2 9 1998 Other remarksljust ncation: This fee will as . ad to be amended in June 1998 for the for dues. :We will be charged $600.00 annually. i understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. 2 Signature of official/department head: 4L Date of Commissioners' Court approval: Date posted to General Ledger account(s): 1,78. BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: (Department making this request) Date: Is -a8 _98 2 request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ^------------ -----------------^ -------^----- ------------------- d�-��to-�43o A ao M-11,5►o -5LD3 I S Net change in total budget for this department is: Other remarks/justification: Z understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 179 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the budget for the year following line items in my department: GL_Account #_ 1 (-01op -ngL(I (01—LkLf�Jie6013 Amendment ___Account Name ___Amount_ Net change in total budget for this department is: Other remarks/justification: P, —z Reason "A- - I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Cl CJ M BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From:l✓ (Depar ent making this request) Date: I request an amendment to the -- //��(� 2 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 014100-3 0 A�,,C, 5y 'YN6C5-0ML • Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): �81 BUDGET AMENDMENT REQUESTI To: Calhoun County Commissioners' Court • From: b �,+ 0, (Department making this request) Date: 5_(-t qg G I request an amendment to the �� !� budget for the year following line items in my department: Amendment GL -Account-- ---Account-Name --- ---Amount-------Reason ----------------------- ---------- 61-a5b 5—�aa;1 CZ �i ��- Net change in total budget for this department is: Other remarks/justification: Y I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • M (I* HDD(3ET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: nA. W (Department making this request) Date: 5 -)A . 9 Y I request an amendment to the I1q d budget for the year following line items in my department: GL-ACCount-#- 0 5t�)-10gqg b t- Lio--3o -- Account -Name --- Amendment Amount IgS r45 Net change in total budget for this department is: $ " O-- other remarks/justification: Reason --- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 183 ACCOUNTS ALLOWED - EMERGENCY PURCHASE A Motion was made by Commissioner Finster and seconded by Judge Hartzog to declare the purchase of Pyranha HP (Insecticide) from Premium Supply an emergency (for mosquito spraying and approve the invoice in the amount of 12520.00. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $10,352,392.81 was presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - MEMORIAL MEDICAL CENTER Claims totaling $105,855.16 for Hospital Indigent Healthcare and $932,123.75 for the Hospital for as total of $1,037,978.91 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. THE COURT ADJOURNED. REGULAR JUNE TERM THE STATE OF TEXAS S COUNTY OF CALHOUN 5 HELD JUNE 81 1998 BE IT REMEMBERED, that on this the 8th day of June, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - FUEL BIDS The following bids were received for fuel to be delivered and fuel purchased by the automated card system were received for the period beginning June 16, 1998 and ending July 15, 1998 and after reviewing said bids, a Motion was made by Commissioner Floyd and seconded byy Commissioner Finster to award the bid for the fuel to be delivered to Diebel Oil Co. and the fuel purchased by the automated card system to Mauritz and Couey. Commissioners Floyd, 184 Finster, Belk, Jurek and Judge Hartzog all voted in favor. • FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICEIGALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ X 3800 = $ OD PREMIUM UNLEADED GASOLINE $ , !P % X 4000 = $(fib i DIESEL FUEL (LOW SULFUR) $ 5 j X 2500 = $_1 TOTAL BID PRICE $ ,b 6 THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING JUNE 16, AND ENDING JULY 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. • NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE 0 J FIIEL SID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO THE ATTACHED FUEL SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S DEPARTMENT, PROBATION • DEPARTMENT, HOSPITAL, EMERGENCY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION; PRICE PER GALLON UNLEADED GASOLINE $ +5 W' In ID 4"Ae ZRWATOM UNLEADED GASOLINE $ DIESEL FUEL $ "7PZS LOCATION: (MUST BE WITHIN THE CITY OF PORT LAVACA OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PORT LAVACA.) THE CONTRACT WILL BE FOR THE PERIOD BEGINNING JUNE 16, AND ENDING JULY 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER'WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: W JJV� ADDRESS ��� � .A�Gd 4)z2& CITY, STATE, ZIP /mac 77 9S 7 PHONE NUMBER 7 9^2 - IYZ)/ AUTHORIZED SIGNATURE: /LGZ]PiLL f TITLE — DATE BIDS AND PROPOSALS .-_VARIOUS INSURANCE COVERAGE A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to authorize the County Auditor to advertise for sealed proposals for various Insurance Coverage for Calhoun County with bids to be opened August 10, 1998. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. INSURANCE SETTLEMENT - PCT. 4 WELDING MACHINE A Motion was made by Commissioner Finster and seconC.ad by Commissioner Jurek to accept the Insurance Settlement (Supplemental) for damages to Pct.#4 Welding Machine (damages occurred Oct. 28, 1996). Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. F7101109 A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to adopt the Declaration of Disaster due to Threat of Wildfires and Adopt the Prohibition of Outdoor Burning with Amendment as follows. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. DECLARATION OF DISASTER THREAT OF WILDFIRES WHEREAS, Calhoun County has not had rainfall for an extended period of time; and WHEREAS, weather forecasters offer little promise of a change in the hot, dry conditions in the near future; and WHEREAS, these hot dry conditions pose the threat of large, dangerous and fast-moving wildfires; and WHEREAS, such fires have the potential of endangering lives and damaging property on a large scale; and WHEREAS, the Texas Disaster Act of 1975 authorized declaration of a state of disaster "if the threat of disaster is imminent"; and WHEREAS, the magnitude of the potential damage and the rapidity at which such a fire could escalate to major proportions constitute an imminent threat of disaster; and WHEREAS, declaration of such disaster authorized the imposition of controls on activities which tend to increase the likelihood of fires; and WHEREAS, such controls, once implemented, have the potential of protecting lives and property by mitigating the threat of dangerous fires. BE IT THEREFORE PROCLAIMED that I, Howard G. Hartzog, County Judge of Calhoun County, do hereby declare a state of disaster based on the threat of large wildfires in Calhoun County, Texas; and BE IT ALSO PROCLAIMED that this state of disaster will continue until rescinded in accordance with the above statute and order, but in no instance will this declaration continued for more than seven days without authorization by the Calhoun County Commissioners' Court. BE IT ALSO PROCLAIMED that this state of disaster is being declared solely for the purpose of implementing controls aimed at mitigating the hazard posed by wildfires during the current hot, dry weather. BE IT ALSO ORDERED that the purpose of this order is the mitigation of the hazard posed by wildfires by curtailing the practice of outdoor burning, which purpose is to be taken into account in any enforcement action based upon this order. • IN WITNESS WHEREOF, I affix my signature this 2nd day of June, AT 0*4oaaom.A M comm Judge Texas 187 PROHIBITION OF OUTDOOR BURNING WHEREAS, in accordance with provisions of the Texas Disaster Act of 1975, a state of disaster has been declared based on the imminent threat of disaster from wildfire; and WHEREAS, declaration of such disaster authorized the imposition of controls on activities which tend to increase the likelihood of such fires. BE IT THEREFORE ORDERED that the following emergency regulations are hereby established for all unincorporated areas of Calhoun County, Texas for the duration of the above mentioned declaration; (1) Actions Prohibited: A person violates this order if he burns any combustible material outside of an enclosure that services to completely contain all flames and/or sparks, or orders such burning by others, (2) Enforcement: (a) Upon notification of suspected outdoor burning, the fire department assigned to the location of the fire shall respond to the scene and take immediate measures to contain and/or extinguish the fire. (b) As soon as possible, a duly commissioned peace officer shall be sent to the scene to investigate the nature of the fire. (c) If in the opinion of the officer at the scene and/or the Fire Chief, the goal of the order can be attained by informing the responsible party about the prohibitions established by this order, the officer may, at his discretion, notify the party about the provisions of this order and request compliance with it. In such instances, an entry of the notification shall be made into the dispatchers' log containing the time, date, and the place of the warning, and the name of person receiving the warning. (d) Failure to comply with order is an offense, and will be prosecuted in accordance with the statutes and procedures governing misdemeanors. (e) The punishment for the offense described in 2(d) above will be a fine of up to $1,000 and/or up to 180 days confinement in jail. BE IT ALSO ORDERED that this order may be enforced by any duly commissioned peace officer and that the venue for prosecution of this order will be Justice,of the Peace Courts of Calhoun County, Texas or County Court —At- Law, Port T FILED AT L ± O'CLOCK )' M IN Ja�2�g� MARLENE PAUL COUNTY CLERK. CALHOUN COUNTY, TEXAS HY OE►UTY AMENDMENT TO PROHIBITION OF OUTDOOR BURNING N Calhoun County, Texas (3) If in the opinion of the Fire Chief of the area the controlled burn would be so situated as to pose no additional fire hazard during this period, and upon inspection the Fire Chief feels that all necessary precautions have been observed, then upon the recommendation to the County Judge by the Fire Chief a waiver to the ban on outdoor burning may be issued. Any TNRCC permits as normally required must still be obtained by the property owner. •- • 61S As Amended in Commissioners' Court on June 8, 1998. 0 TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM (ADCR PLAN) A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to make no changes in the Annually Determined Contribution Rate Plan (ADCR Plan) for the Texas County and District Retirement System. Judge Hartzog, Commissioners Jurek, Belk, Finster and Floyd all voted in favor. GULF BEND NH-NR BOARD OF TRUSTEES - APPOINTMENT A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to re -appoint Annette Pfeil as a Member of the Gulf Bend MH-MR Board of Trustees until the June 2000. Commissioners Jurek, Belk, Floyd, Finster and Judge Hartzog all voted in favor. WEST SIDE CALHOUN COUNTY NAVIGATION DISTRICT -APPOINTMENT A Motion was made by Commissioner Finster and seconded by Commissioner Belk to re -appoint Walter Pilgram, F. J."Bo" • Cunningham and Teddy Hawes to West Side Calhoun County West Side Navigation District for a two year term (expire June, 2000). Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. BAYFRONT PENINSULA IMPROVEMENTS -LETTER IN SUPPORT OF GRANT A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to send the following letter supporting the City of Port Lavaca and their grant application for improvements to the Bay Front Peninsula. Judge Hartzog, Commissioners Jurek, Belk, Finster and Floyd all voted in favor. • 189 HOWARD G. HARTZOG County Judge Calhoun County June 8, 1998' a TO WHOM IT MAY CONCERN: The city of Port Lavaca Port Commission in joint venture with the City of Port Lavaca has proposed to seek funding through the Texas General Land Office -- CMP Grants Program to make improvements to the area known as the Bayfront Peninsula. These improvements will provide an attractive waterfront area which is accessible to the public while at the same time protecting the shoreline from continuing erosion. The City has developed a Bayfront Master Plan which stressed the importance of the Bayfront Peninsula as being the most important place for recreational and tourism development. The proposed improvements should certainly compliment future Bayfront development efforts and attract more tourists to the area. The Calhoun County Commissioners' Court commends the City and the Port Commission for their efforts and supports this application, and requests your favorable consideration on this important project which will benefit all of the residents of Calhoun • County, as well as the many visitors from the region and State. Calhoun County Judge HGH: sr 211 South Ann Street • Port Lavaca, Texas 77979 • (512) 553A600 • FAX (512) 553A603 • CALHOUN COUNTY FAIRGROUNDS PAVILION FOR FARMERS MARKET A Motion was made by Commissioner Belk and seconded by Commissioner Finster to allow the Community Garden to use the Pavilion at Calhoun County Fairgrounds or the Chocolate Bayou Park if desired, for a Farmers' Market in 1999. Commissioners Belk, Finster, Floyd, Jurek and Judge Hartzog all voted in favor. 190 TAX ASSESSOR -COLLECTOR - DISTRICT CLERK - COUNTY CLERK The Tax Assessor -Collector and the District Clerk presented their reports for April and the County Clerk presented her report for May and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Judge Hartzog that said reports be approved. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. • RECREATION - DISTRICT CLERK - CAP. PROJ. TANS (SHERIFF) A Motion was made by Commissioner Jurek and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioners Jurek, Belk, Finster, Floyd and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commiss/i�onersI Court From: (Department making this request) Date: /_ _ S —9 8 I request an amendment to the 1"t t budget for the following line items in my department: GL_Account -,- •01-1��n-�Sigf OI-15in-�141 Amendment --_Account Name Amount 6M( S q Net change in total budget for this department is: other remarks/justification: _-Reason I understand that my budget Cannot be amended as requested until Commissioners Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 07W BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: J �9. Pn&�a_clSti - I sL� r�An-c (Department making this request) Date: 6 --1 ...ri I request an amendment to the I V , budget for the year following line items in my department: GL_Aocount_#_ 1- tI6 I L - 13►a 0i-Qf5l10-.fS 10 Account_ Name___ ti < L,D, Net change in total budget for this department is: other remarks/justification: Amendment ___Amount 3 5�3 Reason uTTE.I I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 i i •. s a To: From: ... ,.. C9•..��VL.a�Vn }IG bb= 4b14 P.5 BL'G+4:? ]1!lENDlfENa QUEST Calhoun County% Cummission.are' Court �LZ1G�� (Department�mmakin'3 this request) Date: 91L I requ:a%t an .uaendmAr, _ w the- budget for the following lino ita,..as ._: my department: GL Tceount 2,"�'-+dment - Account Nam, _ Amount Reason _ Q S21 O # f _ U (u c e 'ro -( Net change in total hulget for this depaxtment is: Other remarks /justification: 2 understand that r.,y bud•3; cannot be amended a— s rej1,;,^.atld until Commissionerst Court: appz• n .�, i:c obtair.:qd.- signature of officia2.ldeg::; :, i;• head:' Date of Ccmmissioners,' Court aiproval: Date posted to General Ledgez e::count(s,. _ g93 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Ec, t4) (Department making this request) Date: I request an amendment to the 19 9 % budget for the year following line items in my department: GL Account l (11-56LIQ-tool 01-S S443-L265 Account Name 1 t o Amendment _.-Amount___- '1 � 7 u Net change in total budget for this department is: $ ` Other remarks/justification: _ Reason TUN 81998 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 9 194 BUDGET AMENDMENT REQUEST] �To: Calhoun County Commissioners' Court rom : lG S � t? M e OKI tZ t9T (Department making this request) Date: 6,1 _ c d I request an amendment to the 19 9 0 budget for the year following line items in my department: Amendment GL Account ---Account-Name ---Amount-----------Reason ONl a - c0 — co✓ _C�G.A G c� r� PPLI��S ��D �a ca iL 5 81998 tr , Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained.1l Signature of official/department head: cif Date of Commissioners' Court approval: ate posted to General Ledger account(s): Y95 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: 4&J C+ l QSAk (Department making this request) Date: y) I request an amendment to the 19ip budget for the year following line items in my department: Amendment GL Account Account Name � Amount Reason . )AaukLAV*wJ-U'0 tUA c, Net change in total budget for this department is: Other remarks/justification: 8 °G°.Odd � N -7UN 1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval:\ Date posted to General Ledger account(s): CI IL96 BUDGET AMENDMENT REQUEST11 To: Calhoun County Commppi''ssio ers' Cc t From: P - / t) _ -S ()Department making this re est) Date: C� - Lf _� isI request an amendment to the I q92 budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason ------------- ------------------ ------------- ------------------- �9�-8500—'1Oc91 0 Net change in total budget „ for this department is: $ — O Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED — COUNTY Claims totaling $446,680.34 were presented by the County • Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. THE COURT RECESSED UNTIL FRIDAY, JUNE 12, 1998. REGULAR JUNE TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD JUNE 12, 1998 BE IT REMEMBERED, that on this the 12th day of June, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pet.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. Carolyn Adrian, Executive Director of the Chamber of Commerce invited the Court to attend the Bay Days celebration June 18, through 21st and presented them with T-shirts, etc. She was thanked by the Court. BIDS AND PROPOSALS - PORT O'CONNOR FIRE STATION ADDITION The following bid was received for the addition to the Port O'Connor Fire Station from Rexcot Inc Commissioner Finster will take the bid and review it and award the bid June 30, 1998. i 11 0 19i REXCO, INC. Bidding Firm • 300 Mildred Drive Address Port Lavaca, Tx. 77979 City, State. Zip Code PROJECT: Pon O'Connor Fire Station Addition OWNER: Calhoun County 211 S. Ann Street Port Lavaca, Texas 77979 CJ • Calhoun County Port O'Connor Fire Station Addition BIDFORM I. Pursuant to and in compliance with the Invitation to Bid and the Specifications dated May, 1998 relating to the above referenced project, the undersigned hereby agrees to provide the specified labor, materials, and equipment within the time stated herein and in strict accordance with the drawings and specifications for the following sum of money: BASE BID: All labor, materials, services, equipment and all things necessary for completion of the work shown on the drawings and in the specifications for the Addition to the Port O'Connor Fire Station, for a lump sum price of: Twenty Four Thousand Two Hundred DOLLARS (S 24,200.00 ) ALTERNATE NO. I: Provide hot -dipped galvanized primary steel members and pre -gat secondary steel members. ( ADD / DEDUC ) Five Hundred_ _ DOLLARS circle one (5-500.00 ) 2. BIDDER agrees, if awarded this contract to execute a satisfactory Construction Contract and proof of insurance within 10 days after Notice of Award. If the contract amount exceeds 525,000. the BIDDER further agrees to execute a 100% Labor and Material Payment Bond and 100% Performance Bond within the same time frame. It is agreed that this proposal is subjected to the Owner's acceptancee for a period of 30 days from the bid opening date. 3 E Enclosed is a certified check or Bidder's Bond in the amount of 5% of the Base Bid amount. (Personal or company checks are not allowed.) Bidder agrees that the Calhoun County Commissioner's Court reserves the right to waive technicalities, reject any or all bids, and accept the bid deemed most advantageous to Calhoun County. BID FORM - I of 2 5 • • Calhoun County Pon O'Connor Fire Station Addition BIDFORM 5. The undersigned agrees to the following: To complete the Work, ready for final payment, within Q _ calendar days after the Notice to Proceed. 6. Receipt of the following addenda is acknowledged: No. Dated No. RESPECTFULLY SUB MI TEDON June 12 Project Manager Title Rexco Inc. Company Seal if Bidder is Corporation Dated BID FORM - 2 of 2 AIRPORT ADVISORY BOARD -APPOINT MEMBERS No. Dated A letter of resignation was received from Fred Jones resigning from the Airport Advisory Board. Dr. Heckrodt has also resigned, allowing two slots available for appointment. A motion was made by Commissioner Jurek and seconded by Commissioner Finster to appoint Vaughn Brown and Colleen Roark to the Airport Advisory Board to replace those that resigned. One will expire the year 2000 and one the year 2002. Commissioners Jurek, Finster, Floyd, Belk and Judge Hartzog all voted 1n favor. C 200 KLINK SUBDISION - CHANGE NAMES OF STREETS-KLINK 5 BONORDEN A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to change the names of the street in Klink Subdivision... changed the name of Klink Rd. to Bonorden and Bonorden to Klink Rd. and recommended by E 911 (these numbers and streets have been assigned to the people in that subdivision and this will avoid re- numbering, etc.) Commissioners Jurek, Belk, Finster, Floyd and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - PICK-UP TRUCK IN PCT. # 2 A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to void the previous bid of Philpot Ford and authorize the County Auditor to advertise for bids again as Philpot cannot furnish the vehicle before October. Bids will be opened July 13, 1998. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. MEMORIAL MEDICAL PLAZA - OFFICE SPACE Mr. Bybee of Memorial Medical Center discussed the construction of office/clinic space for two physicians in Memorial Medical Plaza. A motion was made by Commissioner Floyd and seconded by Commissioner Belk that . the Hospital Board, on capital projects in excess of $15,000.00, advise the Court and obtain approval. Commissioners Floyd, Belk, Finster, Jurek all voted in favor. Judge Hartzog abstained from voting. A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to authorize the County Auditor to go out for bids for the mall renovation for two physicians office/clinics if the Hospital Board determines it's necessary or to continue with the present procedure. Should bids be necessary they would be oppened July 13th. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. ORDER PROHIBITING USE OF AERIAL FIREWORKS A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to pass the following Order Pro- hibiting the Use of Aerial Fireworks and authorize the Ccounty Judge to sign. Judge Hartzog, Commissioners Jurek, Belk, Finster, and Floyd all voted in favor. 0 201 STATE OF TEXAS COUNTY OF CALHOUN ORDER PROHIBITING THE USE OF AERIAL FIREWORKS WHEREAS, the Texas Forest Service has determined that drought conditions exist within this county; and WHEREAS, the use of aerial fireworks during these drought conditions would constitute an unreasonable risk to life and property. THEREFORE, IT IS HEREBY ORDERED by the Commissioners' Court of Calhoun County that the use of aerial fireworks within this county is prohibited. All persons selling fireworks within this county shall provide reasonable notice of this order. This order is adopted pursuant to Section 240.904, Local Government Code, and other applicable statutes. Violation of this order is a Class C misdemeanor, punishable by fine not to exceed $500.00. BE IT FURTHER ORDERED that aerial displays may be permitted if it is approved by the area Fire Chief. Areas excluded from this ban are as follows: Port Alto Beach The Point at Haterious Park Stevens Bayou Bridge to Burns Courts; Bay side of roadway Swans Point Park Point Comfort Boat Ramp ADOPTED THIS 12Tn DAY OF DUNE, 1998 BY A VOTE OF 5 AYES AND W;FAYS. ATTEST: County Clerk Caftzo f, County Judge Calhoun County, Texas 9 0 0 202 a motion was made by Commissioner Floyd and seconded by Commissioner Finster that the following Budget Amendments be approved. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 0 - - r (Department making this request) Date: -9 �? I request an amendment to the 9T budget £or the year following line items in my department: GL Account , 01-�510-slob GLqI • -_-Account-Name--- 0 Amendment -�-Amount �00 Cg��o -------Reason Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until •Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 203 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: LI CAI (Ddpartment making this request) Date: 6 _ -ci 8 I request an amendment to the ( ) budget for the year following line items in my department: GL-Account-#- Q�'4510—G30-7 OI-U51a-Lyao AccountName o a.� l9V-,- al Cn. Net change in total budget for this department is: other remarks/justification: Amendment --Amount Y Reason ------------------- �llN 12199a ,� ; I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 204 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Si" (Depar ment making this request) Date: 6_11 _�V i request an amendment to the budget for the year following line items in my department: GL_Account_l_ 01-g543-(sm (fit,-145Lo-I qL) I 131 Amendment Account Name Amount Net change in total budget for this department is: other remarks/justification: F Reason 2 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): H17DGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: P,,6 (Department making this request) Date: I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name ---Amount----------Reason ------------- ------------------ - ----------- �55 Net change in total budget for this department is: Other remarks/justification: $ .0 — I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger.account(s): E 206 IIBUDGET AMENDMENT REQUEST W: Calhoun County Commissioners' Court From: etiwn...nni—..n/V CXU,A4-1(r11061 (Department making this requbst) Date: (S _' 6 _fig `4��)ta5) I request an amendment to the m l budget for the year following line items in my department: Amendment GL Account---Account_Name___ --- Amount_--_ a-� 5►O-�Qo I_ " 885 �(-ti�jci5�in�l� �4pnn� lon�ti�•y • Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): until 207 BQDGET AMENDMENT REQUEST To: Calhoun County Commissioners' court From: (Department making this request) Date: G -Maxa I request an amendment to the _ 15M budget for the year following line items in my department: • Amendment GL Account Account Name--- ---Amount---- -------Reason------ G.MCc O Net change in total budget for this department is: S__________ • other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): DISTRICT _CLERR J P # 5 - SHERIFF DEPT. MONTHLY REPORTS The District Clerk, Justice of the Peace, Pct. #5, and the Sheriff's Dept. all presented their reports for May, 1998 and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Judge Hartzog that said reports be approved. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $162,124.44 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd, seconded by Commissioner Finster that said claims be approved for payment. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. THE COURT ADJOURNED. ti015 SPECIAL JUNE TERM HELD JUNE 30, 1995 • i THE STATE OF TEXAS S S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 30th day of June, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said Counter and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said Counter and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l (ABSENT) Franklin Jurek Commissioner,Pct.2 H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Floyd and seconded by Commissioner Finster that the minutes of the May 11th and May 15th be approved. Commissioners Floyd, Finster, Belk and Judge Hartzog all voted in favor. Howard G. Hartzog, H. F oy County Judge Commissioner, Pct. 3 Leroy Be , Commissioner, Pct 1 (ABSENT) Franklin Jure Commissioner, Pct. 2 Kenneth Finster Commissioner, Pct. 4 Marlene Pau County Clerk BIDS AND PROPOSALS - ADDITIONJPORT O'CONNOR FIRE STATION A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the bid of Rexco, Inc. (said bid was opened June 12th and recorded on Page 199).The bid was $24,200.00 with alternate #1 of $500.00, and to accept the $1,200.00 decrease Rexco agreed to make, making the total $22,500.00 (they were the only bidder).Commissioners Finster, Floyd, Belk and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Belk to accept following Resolution of Port O'Connor Chamber of Commerce establishing traffic patterns and fireworks control for the 4th of July celebration. The Court took exception to the word "onlp" in the 2nd paragraph because there are other fireworks displays in the County Commissioners Finster, Belk, Floyd and Judge Hartzog all voted in favor. 209 �� 5,40 2eet scupi stevet on the rf"If Ca"et 4th of July 1998 Request WHEREAS, The Townsite of Port O'Connor has traditionally supported and conducted a B-B-Q and Fireworks display celebrating our country's birthday for over 20 years, WHEREAS, this display has grown to an enormously popular event that is visited by numerous people from within and outside the county and is also one of the only sanctioned firework displays inside this county, WHEREAS, there is a growing concern by the citizenry and the governmental agencies in the county with respect to the security, crowd control and traffic control during this event, WHEREAS, the safety and enjoyment of all involved is the number one priority, WHEREAS, the Fireworks Committee along with the POO Fire/EMS Department, the United States Coast Guard, and the Calhoun County Sheriff's Department, recently addressed these issues in a joint meeting and formulated a plan to minimize the risks, THEREFORE, The Fireworks Committee with the consensus of the POO Fire/EMS i Department, the United States Coast Guard (POC), and the Calhoun County Sheriff's Department, makes the following request from the Calhoun County Commissioner's Court; 1. Designate Park Ave. as "One Way" going north on July 4, 1998 2. Close Park Ave to "Through Traffic" at a time to be determined jointly the Sheriff, EMS Director, and POC Fire Chief. (only traffic via PASS or Resident's access will be allowed) 3. Prohibit the Discharge of ALLpersonal fireworks at King Fisher Beach on Saturday, July 4, 1998 for the entire day 9 210 GTE RIGHT OF WAY - PRECINCT NO. 4 A Motion was made by Judge Hartzog and seconded by Commissioner Floyd grant the request from GTE Southwest for installation of buried cable in Precinct 4. Judge Hartzog, Commissioners Floyd and Belk all voted in favor. Commissioner Finster abstained. tAC�Eti6e� ' ED-135 (RE!:1-88) ® GTE Southwest NOTICE OF COMMUNICATION Incorporated LINE INSTALLATION DATE June 17, 1998 TO THE COMMISSIONER'S COURT OF CALHOUN COUNTY ATTENTION COUNTY JUDGE: HOWARD G. HARTZOG Formal notice is hereby given that GTE SOUTHWEST INCORPORATED will construct a communication line within the right-of-way of a County Road in CALHOUN County, SEADRIFT TEXAS as follows: GTE proposes to place buried cable across Old Settlement Road and proceed down the private road leading to Bob Jones residence. The portion on the County Road will be extended from the southwest side to the northeast side on the northwest side of Finster Road. A 4" bore will be made under the asphalt and will be extended onto private property in order to go under a cattle guard and a tree. All cable will be placed at least 36" deep. SEE ATTACHED SKETCH. The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the GTE Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after June 24, 19 98 GTE SOUTHW TINCORPORATED y —r ;I -JO R. LABRANA Address 4318 F.M. 1889 ROBSTOWN, TEXAS 78380 512/387-6037 211: TO: GTE SOUTHWEST INCORPORATED ATTENTION: JOE LOMBRANA SECTION MANAGER - ACCESS DESIGN 4318 F.M. 1889 ROBSTOWN, TEXAS 78380 The Commissioner's Court of CALHOUN County offers no objections to the location on the right-of-way of your proposed buried communications line as shown by accompanying drawings and notice dated June 17, 1998 except as noted below. It is further intended that the Commissioner's Court may recuire the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. Please notifyl//���61-1,Q, - telephone Commissioner of Precinct No. forty-eight (48) hours prior to starting construction of the line, in order that we may have a representative present. Commissioner's Court of County, Texas, acting herein by and throughh� the County Judge and all the Commissioners pursuant to resolution passed on the day day of 19 �� and duly recorded in the Minute 'Book of the Commissioner's Court of t/ County, Texas. i • 212 SCWDtelf7- 5rrzEme-wr .POAD ON 7Te /VORTN S/DE Of' F,NSiE.I �OdL� PYG P�Pce PdL�D L�NDE.P T�rE ASPHALT, ... Sodr# BAST ® Southwest TAM DIET. LAWAT10N EADR/Fr sma-M KMAIDAT6 S z/"9b 06900 110N D141Od 611' ,�� �Ks©N�,,. s-zl-99 � cA�, A►POOMM lY DA>' f MC 600664 ED-1771REV.1-881 213 ---- """� rwuvueu+ - REGARDING PART-TIME EMPLOYEES on was by ioner Judge1HartzogmtoechangemthesCalhoun1nsterCountyaEmployeedPolicy and Leave othisrshouldabe changedetolincludeepart-timeCitizenship employees (page to be inserted in Manual follows). Commissioner Finster, Floyd, Belk and Judge Hartzog all voted in favor. COMMISSIONERS' COURT CALHOUN COUNTY, TEXAS CALHOUN COUNTY EMPLOYEE POLICY AND PROCEDURE MANUAL Adopted Effective May 15,1992 Revised: July 1,1994 May 8,1995 June 30,1998 COMMISSIONERS' COURT Leroy Belk, Commissioner Precinct #1 H. Floyd, Commissioner Precinct #3 Franklin Jurek, Commissioner Precinct #2 Kenneth Fluter, Commissioner Precinct #4 Howard G. Hartzog, County Judge Calhoun County, Texas Marlene Paul, County Clerk • • • 21,_4 CALHOUN COUNTY EMPLOYEE POLICY AND PROCEDURE MANUAL The final decision as to whether an employee has adequately learned the training to efficiently and safely perform the job position duties and responsibilities rests solely with the Supervisor. 15. Promotions - The Supervisor shall determine if an employee is to be promoted. The evaluation and final determination is to be based on, but not limited to, job performance, safety, appearance, competence and seniority. Seniority is not meant to be the sole determining factor. The promotion procedure shall not in any way be discriminatory to the employee. 16. Citizenship Leave — All employees, whether part-time or full-time, shall be granted leave with pay when it becomes necessary for them to be absent from work for the purpose of citizenship obligations. Employees are required to notify their Supervisor, in advance, of citizenship duties. The Supervisor shall determine, in advance, if possible, the amount of granted time off for citizenship leave. Employees_ will be paid only for hours normally worked. Citizenship obligations are: A. Witness duty (when subpoenaed) B. Jury duty C. Voting 17. Emereencv Leave — At the discretion of the Supervisor, a maximum of three (3) days will be allowed for emergency leave for the purpose of attending funerals of immediate family members. The definition of immediate family will normally mean • spouse, children, mother, father, brother, sister, grandparents and grandchildren. Should more than three (3) days be needed to cover the emergency situation, additional time will be charged to: A. Vacation time B. Time off without pay 18. Retirement — County employees contribute to a retirement fund at the rate of 7% of the employee's gross salary through payroll deduction. The County matches any portion contributed to the retirement fund by the employee. Calhoun County is a member of the Texas County and District Retirement System. I1of19 SHERIFF DEPARTMENT - WEAPONS • Chief Deputy Daigle informed the Court of their desire to purchase weapons for the deputies. There was no action taken by the Court. 1.215 A Motion was made by Commissioner Floyd and seconded by Commissioner Finster that the following Budget Amendments be approved. Commissioner Floyd, Finster, Belk, and Judge Hartzog all voted in favor. • BUDGET AMENDMENT REQUEST -YTo: Calhoun County Commissioners' Court From: Criminal District Attorney's Office (Department making this request) Date: dune 25, 1998 I request an amendment to the 1998 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 01-25-05-668D Insurance -Notary Bonds + $21.00 to pay for filing fee for renewal of Notary 01-25-05-5101 General Office Supplies - $21.00 Bond for Mary Ellen • Sanchez Net change in total budget for this department is: other remarks/justification: $ 0.00 I understand that my budget cannot be amended as requested until • Commissioners' Court approval is obtain Signature of official/department head: Lc 0 / Date of Commissioners' Court approval: Date posted to General Ledger account(s): 216 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: .( ,_ 11LMr�a VL`-�v`� �U (Department making this request) Date: I request an amendment to the 1_ty budget for the year r following line items in my department: 0 GL_Account_#_ p t Q_5,3o 40-� L 01 ,Iy 5 I --- Account -Name --- Net change in total budget for this department is: Other remarks/justification: Amendment _Am�oppupnt 4'6 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 217 4 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: , L64M I Cis qa C k J (Department mating this request) Date: I request an amendment to the ��-�0 budget for the year following line items in my department: Amendment GL -Account Account Name :--Amount-----------Reason- -------------___-------------- 2 ------ Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. -Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: T4 , (Departme making this request) Date: I request an amendment to the.-�f budget for the year following line items in my department: GL Account ------------- 01-3� �aD 0 t 94D l Amendment Account Name Amount y-y-�-�-/----y-y-�--,-/----- ^-----�5------- 4- Net change in total budget for this department is: other remarks/justification: R I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County �fiMQ C,o/n'mmissioners' Court From: v1�4 .eyy. /To nn� (Depdartme'nt makinj this request) Date: I request an amendment to the tq id budget for the year following,line items in my department: Amendment GL -Account -#- --- Account Name -:--Amount---- - n 1-4505-(aa.a( 3130 Net change in total budget for this department is: Other remarks/justification: --Reason-- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i i 220 SIIDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: Q -- (Department making this request) Date: �_ 3-q- U • I request an amendment to the ��i�t� budget for the year following line items in my department: GL Account Account Name _ PAX lsa� aSl. SUgp� Net change in total budget for this department is: Other remarks/justification: P Amendment ___Amount_ _______Reason__^ 31 IRS IN I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 22� BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: L— 9 ,�R I request an amendment to the budget for the year following line items in my department: GL Account # 014--wo-51Cro Q tA 54o- ` aJO --Account Name Net change in 'total budget for this department is: Other remarks/justification: Amendment ---Amount---- ac�� --Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 • 222 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Floodplain Administration (Department making this request) Date: June 24, 1998 I request an amendment to the 1998____ budget for the (year) following line items in my department: GL Account # YYYYYYYYYYYYY 01-45-65-5101 01-45-65-6520 Amendment Account Name Amount Reason Y'1rYYYYYYYYYYYYYYYY YYYYYIIYYYYYY YYYYYYYYYYYYYYYY1r 1rY Office Supplies $60.00 Cover the cost of a Machine Maintenance $60.00 computer service call. 8 1 t 1 Net change in total budget for this department ism Other remarks/justification: f -0- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: / • Date of Commissioners' Court approval: l Date posted to General Ledger account(s): �23 a $UDGET AMENDMENT REQUEPT11 To: Calhoun County Commissioners' Court From: a (Department making this request) • Date: / _ _ ci Q I request an amendment to the t ) budget for the year following line items in my department: Amendment GL Account , ---Account Name : Amount -------Reason ------------- ---------- ------------- ------ r Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: L J0 17Q Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 224 • To: I] From: BUDGET AMENDMENT REQUEST County Commissioners' Court, making this request) Date: a-q _q 8 I request an amendment to the 100d budget for the year following line items in my department: GL_Account_#_ 0 .. • 11 o1-Lo-ao-&I4,a, O!-t<800—(A_i _-_Account_Name___ PJ M W.:Mw I! 01 I Net change in total budget for this department is: other remarks/justification: Amendment Amount ------------- Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): a 225 SIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: P- a ��� .-- (Department making this request) Date: 6-14-97 I request an amendment to the l tq0 budget for the year following line items in my department: GL Account Amendment Account Name Amount. Net change in total budget for this department is: Other remarks/justification: --_---Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 226 BUDGET AMENDMENT REQUEST To: Calhoun County • Commissioners' Court From: 2� k Ak is `J (Department making this request) Date: ( _ �L-I _ U E I request an amendment to the )Cl�j� budget for the year following line items in my department: GL Account ,$ tj5oq-7401 ---Account Name Sunn Ckiy Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount ---------- ------- Reason------------ asov.w- .zsoo. I understand that my budget cannot be amended as reque ed until Commissioners' Court approval is obtained. Signature of official/department head: U/ Date of Commissioners' Court approval: Date posted to General Ledger account(s): 22'7 • ACCOUNTS ALLOWED - COUNTY Claims totaling $636,804.63 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Belk that said claims be approved for payment. Judge Hartzog, Commissioners Belk, Floyd, Jurek and Finster • all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $ 92,195.51 for Hospital Indigent Healthcare and $ 805r345.74 for hospital bills for a total of $897,541.25 for Memorial Medical Center were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said claims be approved for payment. Judge Hartzog, Commissioners Finster, Belk and Floyd all voted in favor. COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report for May and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Belk that -said report be approved. Judge Hartzog, Commissioners Belk, Finster and Floyd all voted in favor. THE COURT ADJOURNED. CJ 228 SPECIAL JULY TERM HELD JULY 6, 1998 THE STATE OF TEXAS $ $ COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 6th day of July, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 0:00 • A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: • • Howard G Hartzog Lero Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. The Court began work on the Budget for 1999 until 11:50 A.M. They returned at 1:30 P.M. and worked until 3:20 P.M. The Court recessed. SPECIAL JULY TERM THE STATE OF TEXAS S COUNTY OF CALHOUN § HELD JULY 7, 1998 BE IT REMEMBERED, that on this the 7th day of July, A.D., 1998 there was begun and holden at the Courtholzse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pet.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: The Court returned to work on the Budget for 1999. They talked to some of the deVartment heads and elected officials concerning their requests for their budget for 1999. The Court recessed at 12:30 P.M. The Court came back at 2:00 P.M. and Commissioner Floyd was the only Commissioner not present. The Court recessed at 2:35 P.M. -- 229 SPECIAL'JULY TERM HELD JULY 8, 1998 THE STATE OF TEXAS S S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 8th day of July, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge (Absent) Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: The Court continued to work on the 1999 Budget and interviewed department heads and elected officials. Commissioner Belk was not present. The Court recessed at 12:00 P.M. returning at 2:00 P.M. and worked until 2:55 P.M. THE COURT RECESSED. SPECIAL JULY TERM THE STATE OF TEXAS S COUNTY OF CALHOUN S HELD JULY 9, 1998 BE IT REMEMBERED, that on this the 9th day of July, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Special Term of the Commissionersourt, within said County and State, and there were o wi`tenCt on this date the followngmembers ofthe Court Howard G Hartzog County Judge (ABSENT) Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 H. Floyd Commissioner,Pct.3 Kenneth W. Finster �oMMtssioner,Pct.4 Marlene Paul Y Clerk Thereupon the following proceedings were had: The Court continued to work on the 1999 Budget and interviewed department heads and elected officials. Commissioner Belk was not present. The Court recessed at 11:00 A.M. THE COURT RECESSED. • 230 REGULAR JULY TERM THE STATE OF TEXAS 5 5 COUNTY OF CALHOUN 5 HELD JULY 13, 1998 BE IT REMEMBERED, that on this the 13th day of July, • i.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: E • Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct:4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - FUEL BIDS The following bids were received for fuel for the period of July 16, 1998 ending August 15, 1998 and after review- ing said bids a Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the bid of Diebel Oil for fuel delivered and the bid of Mauritz & Couey for fuel using the automated card system. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. pIIEL BID PROP08AL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GA . N X APPRO� UNLEADED GASOLINE PREMIUM UNLEADED GASOLINE DIESEL FUEL (LOW SULFUR) $ .. S� X g $ /n X $ '�O 3800 a000 m S b•c� 2500 TnTA* B TD PRICE D THE CONTRACT PERIOD WILL BE AND CONTRACT ENDING GRIST L5, 1998. SELLER WILL SUBMITQSEPARATEUOTED DO DEPARTMENT- FOR A ONE MONTH PERIOD ONLY BEGINNING JULY 16, NO PRICE CHANGES WILL BE ALLOWED DURING THE EACH PURCHASE TO THE PURCHASING NINVOICESOT INCLUDE TAXES NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE 2,31 FIIEL BID PROPOSAL 11 • IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO THE ATTACHED FUEL SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERGENCY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION; PRICE PER GALLON UNLEADED GASOLINE $ ,.SSSO )A ka 4aK IMPRIMISf UNLEADED GASOLINE $ • 59�� DIESEL FUEL $ • rFS LOCATION: US BE WITHIN THE CITY OF PORT LAVACA OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PORT LAVACA.) THE CONTRACT WILL BE FOR THE PERIOD BEGINNING JULY 16, AND ENDING AUGUST 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. • PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER $/L- 78Z- I#Of AUTHORIZED SIGNATURE: /GWZ4,' TITLE /i9nC�E� DATE 23.2 0 The following bids were received for a Precinct # 2. Commissions Jurek will take the bids and report back to the Cour pi for rt today. BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE MADE UNTIL EACH OF THE FOLLOWING CONDITIONS HAVE BEEN MET: A. SATISFACTORY DELIVERY OF THE VEHICLE. B. DELIVERY OF THE FOLLOWING DOCUMENTS TO THE COUNTY AUDITOR'S OFFICE: 1. MANUFACTURER'S CERTIFICATE OF ORIGIN a. Assigned to: Calhoun County 201 W. Austin Port Lavaca, Texas 77979 • b. Odometer statement completed C. Signed by dealer 2. APPLICATION FOR TEXAS CERTIFICATE OF TITLE Completed and signed by dealer 3. INVOICE 4. COUNTY PURCHASE ORDER a. Signed by Department Head b. Approved for payment by County Auditor C. Approved for payment by Commissioners' Court THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 90 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: _ % 2 ihAl L 0_ k-e- jt0 Lc�7f' ADDRESS: *70o //s,.' y *J a . CITY, STATE, ZIP: A 97a/,X3 AUTHORIZED SIGNATURE. / - % ml,15 -e TITLE: F. Cp-11 PHONE NUMBER: U r+x yoq 233 Prepared By: JIM WISE % TRIANGLE CHEVROLET, INC 4700 HWY 73 - P.O. BOX 2037 PT. ARTHUR, TX. 77642 1 888 283 3924 TOLL -FREE (409) 962-8371 (409) 980-4114 FAX Year 1998 Make Chevy Pickups Model: C/K 2500 Style: C20903 HD Reg Effective Date: 03/02/98 **s*sss**s*sssssss*ssss*s*ss*s Prepared For: Calhoun County Pet Pt. Lavaca,Tx. Cab 131.5" WB C6P FACTORY OPTIONS N 2 r -I L J *ssssss*s*ssssssssssss**ssss** OPTION CODES DESCRIPTION ------ ------------------------------------------------- C20903 HD Reg Cab 131.5" WB C6P E63 FLEETSIDE BODY (STD) C6P 8600$ GVWR (3600 front/6000 rear), springs (3600 front/6084 rear), axles (3800 front/ 6000 rear) (STD) FE9 FEDERAL EMISSIONS L31 5.71, (350) SFI V8 (VORTEC) ENGINE (STD) MT1 HD 4-SPEED ELECTRONICALLY -CONTROLLED AUTOMATIC TRANSMISSION W/OD-inc: HD aux trans oil cooler, brake/trans shift interlock _ LOCKING DIFFERENTIAL NOT DESIRED GT4 3.73 AXLE RATIO CHEYENNE DECOR-inc: base vehicle only (STD) (REQ: 1SA Preferred Equipment Group) 1SA PREFERRED EQUIPMENT GROUP 1-inc: Cheyenne decor *GROSS* 1SA PREFERRED EQUIPMENT GROUP SAVINGS *DISCOUNT* XHH LT245/75R16E ALL -SEASON SBR BSW FRONT TIRES (STD) YHH LT245/75R16E ALL -SEASON SBR BSW REAR TIRES (STD) ZHH LT245/75R16E ALL -SEASON SBR BSW SPARE TIRE (STD) A52 FRONT BENCH SEAT (STD) (w/Silverado Decor & _D or i2 Seat Trim-inc: center fold -down storage armrest w/coin holder/map net/writing board, pwr lumbars, storage pockets behind seat) _C CLOTH SEAT TRIM (N/A w/Silverado Decor) ZY1 SOLID PAINT (STD) C60 AIR CONDITIONING ZQ3 CONVENIENCE GROUP-inc: tilt wheel, speed control i 07/04/98 June 1998 CAREFUL ATTENTION IS GIVEN TO ENSURE DATA ACCURACY. CHROME ASSUMES NO RESPONS- IBILITY FOR ERRORS/OMISSIONS. ALL INFORMATION SUBJECT TO CHANGE WITHOUT NOTICE. Copyright 1986-97 Chrome Data Corporation. All rights reserved. Page 1 234 KNP HD AUXILIARY TRANSMISSION COOLING SYSTEM (provides an air -to -oil cooling system) (REQ: MT1 Trans) ETR AM/FM STEREO W/CASSETTE-inc: seek -scan, digital clock Z HD TRAILERING SPECIAL EQUIPMENT-inc: weight - distributing hitch platform TFD RETAIL AMENITY DELETE V43 PAINTED REAR STEP BUMPER Local 2-Yr. State Inspect. Delvey Delivered to Calhoun Co. Pct. N 2 Pt. Lavaca, Tx. Destination Charge COLOR SELECTIONS -------------------------------------------------------------------------------- 26 Blue Interior 50 Summit White Exterior N1 • 07/04/98 June 1998 CAREFUL ATTENTION IS GIVEN TO ENSURE DATA ACCURACY. CHROME ASSUMES NO RESPONS- IBILITY FOR ERRORS/OMISSIONS. ALL INFORMATION SUBJECT TO CHANGE WITHOUT NOTICE. Copyright 1986-97 Chrome Data Corporation. All rights reserved. Page 2 235 :;1'I;C:IPICn'1'It)N); ti ]31.0 ff)li ON NFW IOt1FS 1.1(:1:111' l'I;IIt:K POI: (:A1,11011N I! Iq'1'i' 1,p1:(:INt:'I' Ni (40m7p, HEATH SEERDEN SALES COORDINATOR LEONARD KOVAR FORD COMPANY • P.O. Box 3100 ' 4506 N. NAVARRO VICTORIA. Tx naBs! BUS. 576-1221 I ) New 199ft Model "t/4 'fou RcP,ulol (:nb I'it.kup WitAl An it' lied 2.) Ileavy 1)111-y Or Super Duty (;VW Of MI IIIIII LIIII Of 8/100 founds 4.) V-!I F.1101e Mini.Buun 01 'i.4 1,iCeIf; 5.) 4 Speed Aufnmal.ic: 'I'r:lnr:wisniou Will, AuLu Overdrive And C(iolrr 6.) Ilravicsl. 'I'()win); 1'ncI<:t),e Av.'jl{Illlr• Will, 7" ;q. 'tube II'il(lI I 7.) AM/FM Radio Will, 'I'a pe I'laycr, 'fill `.;lrare i n{; And (;rui::,� Conl:.rol 8, ) Power Steer i uR Aud 14rnl:r:: 9.) Ile.nvy Uul.y (:Iol -ll ;irnl.; 11.) Fnr.fnry Air Condit ioniuf; Au(l Ilrnl iuj, I I .) W r i 1-r o r• n R v a i En l/ 1 ear- 1'-5 f2c Axi d_ 12.) Pull !;iz(! :;parr Tire 1.1.) Ilravy DI1t y Itr•:Ir Rnwpnr 14.) III la1 01 1':xl r:t Ln1 );r Pur•I 'fnn�:a 1eA14. Needrd As :icon Ar: I'o:;::ible-:in II Nrr•dr: �fo Ile On yntlilLot (lI Avrlilable 'I7lic,ugh n tltlw(r11, Ix,:+ter RII) PLAICE: 1� �%?(� UF.I,IVVVI' HA'I'F: NO Lr,NGP.tt THAN 14 IIA1':; Of BID AWARD 1)1:1-1Vt.Ry FOIt (:A1.11011N COilN'11 PC I'. 7 WARP.IIOIISP. MAK)i Atli) of- Vli)II(;I F: OI'1'1?)iF:U: SI'IiCl)ry WANIiAll'I'Y 3Y,._ 3% ' Ile ' , G .. �QC) t� .. Ururl�.s� lu La.(5wl{>er- W e rrn�l t� •r0'rnt., 1'R l c-)?, I-'P:R IIPI l'I': _ .. V0,iihy h S'1'LMn'I'Ii1 Ulil,a VERY (UAYSO ���� DA vS_ � 1 ....-.. _ _........... . V•nl t-is i n ii4oclL, The volllr.,le wo propw!" nuts C.. all of Pho ahovo, spec'i f i r7a t: I oil'-,. a 236 BIDS AND PROPOSALS - VARIOUS INSURANCE POLICIES The following bids were received for various insurance policies for Calhoun County. The auditor's office will tabulate them and report back to the Court today. • PROPOSAL 1) COMMERCIAL PROPERTY 2) COMMERCIAL LIABILITY 3) COMMERCIAL CRIME 4) BOILER AND MACHINERY 5) FLEET 6) CONTRACTOR'S EQUIPMENT FLOATER 7) AMBULANCE DRIVERS/ATTENDANTS MALPRATICE NAME: ADDRESS: P.O. BOX 3710 OY, STATE, ZIP: VICTORIA, TX 77903-3710 PHONE NUMBER: 552-6522 AUTHORIZED SI TITLE: CEO DATE: _JULY 13. 1998 ANNUAL PREMIUM 1-YEAR PREMIUM $ 58,183. W/$1,000.DED $ 56,549. W/$2,500.DED $ 14,126. W/100/300/100 $20,588. W/1,000.000 $ 150./PER SPECS $ $ 3,246./$22MIL $ $ 85,612./PER SPECS $ $ 3,833./$1.381,763 $ $ 8.387./AS EXPIRING $ 1.) COMMERCIAL PROPERTY PER SPECS W/$1,000. DED., A $2,500. DED. IS AVAILABLE AT A SAVINGS OF $1,634.00. EITHER DEDUCTIBLE WILL BE PER OCCURANCE ON BOTH BUILDING AND CONTENTS COMBINED. SEE ENHANCEMENTS: 2.) COMMERCIAL LIABILITY AS PER SPECS. SEE LIMITS: 3.) CRIME PER SPECS 4.) BOILER 6 MACHINERY $22,696,610 LIMIT. SEE ENHANCEMENTS:` 5.) AUTO PER SPECS. SEE ENHANCEMENTS: 6.) EQUIPMENT AS PER SPECS ULANCE DRIVERS ATTENDENTS MALPRACTICE AS EXPIRING WTES: 1.) TITAN INSURANCE CO. MEMBER 4.) TITAN INSURANCE CO. MEMBER OF ST. PAUL INSURANCE GROUP OF ST. PAUL INSURANCE GROUP TEXAS WINDSTORM INSURANCE ASSN. 2.) TITAN INSURANCE CO. MEMBER OF ST. PAUL INSURANCE GROUP 3.) TITAN INSURANCE CO. MEMBER OF ST. PAUL INSURANCE GROUP 5.) TITAN INSURANCE CO. MEMBER OF ST. PAUL INSURANCE GROUP 6.) HIGHLANDS INSURANCE GROUP 7.) WESTERN INDEMNITY INSURANCE CO. 237 Horizon Program Features and Benefits Property Coverages Limit ADDITIONAL COVERAGE ENHANCEMENTS - "ACE" 1/97 Edition Accounts Receivable Arson Reward Building Ordinance Undamaged Portion Demolition Cost Increased Coat Of Construction Changes In Temperature Or Humidity Commandeered Property Common Deductible Communications Equipment Computers Crime Reward Per Person Maximum Detached Signs Electrical Damage Exhibitions Extra Expense Fine Arts Fire Department Service Fire Department Service Fire Equipment Recharge Fire Equipment Recharge Flag Poles Flag Poles Glass Breakage Glass Breakage Glass Display Or Trophy Cases Glass Display Or Trophy Cases Grounds/l-awn Maintenance Equipment Grounds/Lawn Maintenance Equipment Lock Replacement Lock Replacement Money and Securities ` Money and Securities Inside Inside Outside Newly Acquired Or Constructed Building Contents $I00,000 $7,500 Building Limit $100,000 S 100,000 $50,000 $100,000 YES $50,000 $50,000 $1,000 $5,000 $5,000 S 50,000 $50,000 $100,000 $ 50,000 $5,000 $5,000 $50,000 $50,000 $5,000 S 5,000 S 5,000 $5,000 $5,000 $5,000 $50,000 $50,000 $500 $500 $5,000 $5,000 $5,000 $1,000,000 $500,000 • • 238 • Property Coverages Limit ADDITIONAL COVERAGE ENHANCEMENTS - "ACE" IM Edition (cord) Off Premises Utility Failure $50,000 Outdoor Property Any One Tree, Shrub S 1,000 Total Limit f 50,000 Personal Effects Of Others Any One Employee or Volunteer S 1,500 Any One Occurrence $10,000 Premises Boundary 1000 FT. Property in Transit $50,000 Property Off Premises S 50,000 Sewer Back -Up YES Special Valuation-RC-Propedy Of Others YES Spoilage $ 10,000 Valuable Papers S 100,000 C 10 0 239 GENERAL LIABILITY Coverage (Occurrence Form) . Limit Bodily Injury/Property Damage (Each Occurrence) Personal Injury/Advertising Injury Fire Damage Legal Liability Employee Benefits ($1,000 deductible) General Aggregate Products/Completed Operations Aggregate Deductible $ 1,000,000 $ l,000,oao $ 1,000,000 $ 1,000,000 $ 2,000,000 $ 2,000,000 None Miscellaneous Limit Deductible Health and Cosmetic Services Health Department Patient Injury Sewer Operations Calhoun County Fair Excluded None Included None Excluded None Excluded None Excluded None Coverage (Occurrence Form) Limit Bodily Injury/Property Damage (Each Occurrence) $ 100 / 300 / 100 Personal Injury/Advertising Injury $ 100 / 300 / 100 Fire Damage Legal Liability $ 1.000.000 Employee Benefits ($1,000 deductible) $ 1,000,000 General Aggregate $ 2,000,000 products/Completed Operations Aggregate $ 2,000,000 Deductible None Miscellaneous Limit Deductible Health and Cosmetic Services Excluded None Health Department Included None Patient Injury Excluded None Sewer Operations Excluded None Calhoun County Fair Excluded None 0 240 EQUIPMENT BREAKDOWN COVERAGE • Coverage BOILER & MACHINERY Limit Direct Property Damage S 22,696,610 Policy Form Freestyle Deductible -other than sewagetwater treatment facility $1,000 Deductible-sewage/water treatment facility $ Z500 Additional Coverages Limit Deductible Business Income I Extra Expense $250,000 24 Hours Expediting Expense $250,000 Hazardous Substance $250,000 Perishable Goods $250,000 $2,500 Service Interruption $250,000 24 Hours Computer Equipment $25,000 Demolition/Increased Cost of $250,000 Construction Error in Description Included ADDITIONAL COVERAGE EXTENSIONS 1 RESTRICTIONS: CFC Refrigerants: Included Brands and Labels: Included Newly Acquired Locations: Included • Defense: Included Errors in Description: Included Extended Business Income: 30 Days 13 • 24 Horizon Program Features and Benefits Automobi; STANDARD FEATURES • Broad Form Named Insured Unlimited Aggregate Fellow Employee Coverage Lay-up Credit For Buses Not Used Year -Round Out of State Coverage Extensions Hired and Non -Owned Liability ADDITIONAL COVERAGE ENHANCEMENTS Additional insured by Written Contract, Agreement or Permit Airbag Coverage (S 1,000) Bail Bonds Supplementary Payments ($1,000) Broad Form Named Insured Broadened Bodily Flury, Mobile Equipment Definitions Common Deductible Provision Daily Loss of Earnings, Supplementary Payment ($ 1,000) Glass Breakage Hired Car Physical Damage Coverage Limit (S 25,00o) Limited Mexico Coverage Newly Acquired Organizations - Automatic Personal Effects ($250) Reimbursement or Deductible, Non Owned Auto Reimbursement or Deductible, Non Owned Auto Transportation Expense Transportation Expense Per Day ($50) Per Day ($50) Maximum ($1,000) Maximum ($1,000) Worldwide Territory Worldwide Territory • • 242 PROPOSAL I • ANNUAL PREMIUM 1) COMMERCIAL PROPERTY $ 61,115.00 2) COMMERCIAL LIABILITY $ 10,328.00 3) COMMERCIAL CRIME $ 51n6 00 4) BOILER AND MACHINERY $ 2,016.00 5) FLEET $ 50,454.00 6) CONTRACTOR'S EQUIPMENT FLOATER $ �,q35 00 7) AMBULANCE DRIVERS/ATTENDANTS MALPRATICE $ I> 9,225.30 NAME: GSM Ins ADDRESS: (main office 1102 E. CITY, STATE, ZIP: 225 Calhou, APH NUMBER: 512-729-54 AU RIZED SIGNATURE: TITLE: Admin. Manager 'DATE: 7/13/98 1, Rockport, Tx 78362 3-YEAR PREMIUM $ N/A Property quoted with $1000 deductible. Property quoted with Zurich Insurance Company (A+XV). Windstorm quoted with Texas Windstorm Insurance Assoc. waiving coinsurance on Courthouse and Memorial Medical Center. Total amount of insurance on windstorm - $9,215,551. Excess windstorm quoted with Hartford Specialty Ins. Co. (A+XV). Zurich policy can be written on annual or three year policy (subject to annual re -rate endorsement). Windstorm and Excess Windstorm written on annual policies only. General Liability quoted with Zurich Insurance Company (A+XV) per bid specs. Policy is Non-auditable. Three year option available (subject to annual rerate) Crime, Fleet, and Contractor's Equipment Floater quoted with Zurich Insurance Company (A+XV). Three year option available subject to annual rerate. Fleet quoted with current .67 modifier. The 1998-99 experience modifier has not been promulgated by the State yet, so the .67 modifier is subject to change. For comparison purposes, annual fleet premium with a 1.00 modifier would be $61,669.00. All policies quoted per bid specs with deductible options r ested in specs. Bier and Machinery quoted with CNA Insurance Co (A XV) per bid specs. Three year option available (subject to annual rerate endorsement). 243 PROPOSAL I 0 Ambulance drivers/attendants malpractice quoted with Western World Ins. Company (A+VIII). Limit of liability $500,000 aggregate/$500,000 each incident. Deductible quoted is zero (specs called for $250, however, there is no premium difference). Policy quoted on 1993 ISO Occurrence form with retro coverage back to 8/25/97. See company quotation for conditions 'and/or exclusions. OPTIONAL QUOTE FOR AMBULANCE DRIVERS/ATTENDANTS MALPRACTICE: Admiral Insurance Company (A++VIII); Limit of liability $500,000 each incident/aggregate. Deductible $2,500 per claim; Claims made form with retro back to 8/25/97. Annual premium $6,825.00. See company quotation for conditions and/or exclusions. • • ME C� L J Crump Group Crump Insurance Services of Texas, Inc. 7557 Rambler Road, Suite 300, Dallas, Texas 75231.4163 Telephone (214) 363-7636. Facsimile (214) 691-5460. QUOTATION CONFIRMATION July 9, 1998 Sheri Flail GSM Insurors P. O. Box 1478 Rockport, TX 78381 RE: Calhoun County, Texas INSURER: Western World Ins. Company, Inc. COVERAGE TYPE PREMIUM Errors & Omissions - All Other $8,536.00 TOTAL FEES & TAXES Fees ' $250.00 TX Surplus Lines Tax Q 4A5%, $426.12 TX Stamping Fee CM 0.15% $13.18 CONDITIONS AND/OR EXCLUSIONS: Coverage: Professional Liability Liability or Amounts(s) of Insurance: COMMISSION 10.00% $ 500,000 General Aggregate (Other than Products/Completed Operations) $Excluded Each Occurrence $Excluded Products/Completed Operations $Excluded Personal/Advertising Injury .$Excluded Fire Legal Liability $Excluded Medical Expense Limit $ 500.000 Each Professional Incident Limit Deductible: $0 Per claim including loss adjustment Defense Outside Limits: '93 ISO Occurrence Form . Page 2 245 Calhoun County Western World Professional Quote • Adjustable as follows: $2.50 per Emergency Call; $.25 per Non Emergency Call Exclude: Temporary Workers; New Entities; Punitive Damages; Employment Related Practices Sexual Action; Communicable Disease Attach: Sexual Molestation Coverage Part, LIMITS $25,000./50,000.; Ambulance/Emergency Additional Ins. & Off Duty Endt; Professional Liability Only Amendment; Employees As Additional Insured Professional Only; Professional Liability Coverage Part; Additional insured Medical Center as respects the operation of Ambulance Service; Endt. #1 Retror Cover back to 8/25197; Classification Limitation Endt PREMIUM IS MINIMUM & DEPOSIT Subject to: Signed Application; Confirm # of Calls for prior Year were same as this years, Confirm Medical Director has malpractice at 500/500 or higher, Confirm no Losses for 95/96 TAX RESPONSIBILITY: Crump MINIMUM EARNED PREMIUM PERCENT: 25.00% MINIMUM EARNED PREMIUM AMOUNT: $2,134.00 QUOTE EXPIRATION DATE: 7117/98 • We are pleased to offer the preceding quotation which should be reviewed carefully as the terms and conditions of coverage may differ from those requested on your application/submission. THIS IS NOT A a1NDER OF INSURANCE. The preceding information is only a quotation subject to the specified conditions, and may be withdrawn at any time prior to acceptance and in no event will it remain open beyond the QUOTE EXPIRATION DATE. CONFIDENTIAL: The terms set forth are intended as a quotation summary between CRIMP INSURANCE SERVICES OF TEXAS, INC. and its producer. This form should not be submitted to any policyholder or applicant. Richard Covington By: Authorized Representative • 246 0 • Crump Group Crump Insurance Services or Texas, Inc. 7557 Rambler Road, Suite 300, Dallas, Texas 75231-4163 Telephone (214) 363-7636. Facsimile (214) 691-5460. REVISED QUOTATION CONFIRMATION July 9, 1998 Sheri Hall GSM Insurors P. O. Box 1478 Rockport, TX 78381 RE: Calhoun County, Texas INSURER: Admiral Insurance Company COVERAGE TYPE Malpractice - All other TOTAL FEES & TAXES Fees TX Surplus Lines Tax 0 4.85e/< TX Stamping Fee @ 0.1511/6 CONDITIONS AND/OR EXCLUSIONS: Coverage: Miscellaneous Medical -Claims Made Insureds Operations: Ambulance Service PREMIUM $6,250.00 10.000/0 $250.00 $315.25 $9.75 Limit: $500,000. each claim/aggregate (aggregate applies where applicable) Deductible: $2,500. per Claim Including Expense Rate: Flat Page 2 247 Calhoun County Revised Admiral Quote Terms and Conditions: • 1. Extended discovery Period -Automatic: 12 Months if Admiral Cancels or Refuses to Renew and 30 days if Insured cancels or does not renew. 2. Professional Liability Policy Declarations - PL 3. Minimum Retained Premium Endorsement 4. Both Limit and Deductible Apply to Loss and Expense Combined (defense within limits) 5. Cross Policy Exclusion (CGL Inc. Prod/Comp Ops) subject to the Name of Carrier, .Policy Number and Policy Term. 6. Medical Malpractice Insurance Warranty (Administrative Acts covered for Medical Director) 7. Coverage Limitation - Exclude All OPNS other than described above in the Insureds Operations. s. Note: Will Require an Original signed and Dated Application 9. Claims Extension Option: 12 Months for Additional Premium not to exceed 175% of Exercised during the 30 day extension period 10. Medical Professional Liability insurance (Claims -Made Farm) 11. Physicians, Surgeons & Dentist Exclusion, Sexual Abuse Exclusion, Aids/HTLV Exclusion and Pollution Exclusion (Absolute) Included on Form 12. Retro Date: 8/25197 Subject to: Application showing no Knowledge of Potential Claims or No Prior claims Optional Limit: $300,000/300,000, $5,750. plus $250. Fee, $300. Taxes • TAX RESPONSIBILITY: Crump MINIMUM EARNED PREMIUM PERCENT: 25.00% MINIMUM EARNED PREMIUM AMOUNT: $1,562.50 QUOTE EXPIRATION DATE: 7117198 We are pleased to offer the preceding quotation which should be reviewed carefully "the terms and conditions of coverage may differ from those requested on yow applicatiorvsubmission. THIS IS NOT A BINDER OF INSURANCE. The preceding information is only a quotation subject to the specified conditions, and may be withdrawn at any time prior to acceptance and in no event will it remain open beyond the QUOTE EXPIRATION DATE. CONFIDENTIAL: The terms set forth are intended as a quotation summary between CRUMP INSURANCE SERVICES OF TEXAS, INC. and its producer. This form should not be submitted to any policyholder or applicant. Richard Covington By: Authorized Representative • M PROPOSAL II •1) COMMERCIAL PROPERTY 2) COMMERCIAL LIABILITY 3) COMMERCIAL CRIME 4) BOILER_AND MACHINERY 5) FLEET 6) CONTRACTOR'S EQUIPMENT FLOATER 7) AMBULANCE DRIVERS/ATTENDANTS MALPRATICE DAME: GSM Insurors ADDRESS: ANNUAL PREMIUM $ 57,284.00 $ 423.00 $ 2,016.00 $ 65,523..00 $ 3,435.00 $ 9,225.30 =ITY, STATE, ZIP: 22S rAIhnnn D 1,2a, port, La"Acap '(`x 71979 PHONE NUMBER: 51 _ _ 16ORIZED SIGNATURE: k/t PITLE: Admin. Manager DATE: 7/13/96 3-YEAR PREMIUM Property quoted with $5000 deductible. Property quoted (wind included on buildings/contents valued $25,000 and up). Total amount of insurance $22,696,610.00. windstorm total value of $172,328 quoted with Texas Windstorm Insurance Assoc. No windstorm quoted on properties with values less than $5000 and on properties currently excluding wind (total values with no windstorm = $37,353). Property quoted with CNA Insurance Co. (A XV) and can be written on three year policy (subject to annual re -rate endorsement). Windstorm written on annual policy only. Property can be written monoline. General Liability, Crime, Boiler and Machinery, Fleet, and Contractor's Equipment Floater quoted with CNA Insurance Co. (A XV). Three year option available subject to annual rerate. Fleet quoted with current .67 modifier. The 1998-99 experience modifier has not been promulgated by the State yet so the .67 modifier is subject to change. For comparison purposes, annual fleet premium with a 1.00 modifier would be $80,081.00 All policies quoted per bid specs with deductible options requested in specs. Boiler and Machinery can be written monoline. Remainder of policies must be written as a package h property. MM Ambulance driversiattendants malpractice quoted with Western World Ins. Company (A+VIII). Limit of liability $500,000 aggregate/$500,000 each incident. Deductible quoted is zero (specs called for $250, however, there is no premium difference). Policy quoted on 1993 ISO Occurrence form with retro coverage back to 8/25/97. See company quotation for conditions and/or exclusions. OPTIONAL QUOTE FOR AMBULANCE DRIVERS/ATTENDANTS MALPRACTICE: Admiral Insurance Company (A++VUI); Limit of liability $500,000 each incident/aggregate. Deductible $2,500 per claim; Claims made form with retro back to 8/25/97. Annual premium $6,825.00. See company quotation for conditions and/or exclusions. 0 • • 250 ETZ:` At 0/09i90 00:02:04 Paae 1 0 0 Crump Group Crump Insurance Services of Texas, Inc. 7557 Rambler Road, Suite 300, Dallas, Texas 75231-4163 Telephone (214) 363-7636. Facsimile (214) 691-5460. QUOTATION CONFIRMATION July 9, 1998 Sheri Hail GSM Insurors P. O. Box 1478 Rockport, TX 78381 RE: Calhoun County, Texas INSURER: Western World Ins. Company, Inc. COVERAGE TYPE PREMIUM Errors & Omissions - All Other $8,536.00 TOTAL FEES & TAXES Fees $250.00 TX Surplus Lines Tax @ 4.850% $426.12 TX Stamping Fee @ 0.15% $13.18 CONDITIONS AND/OR EXCLUSIONS: Coverage: Professional Liability Liability or Amounts(s) of Insurance: COMMISSION 10.0ON. $ 500,000 ' General Aggregate (Other than Products/Completed Operations) $Excluded Each Occurrence $Excluded Products/Completed Operations $Excluded Personal/Advertising Injury $Excluded Fire Legal Liability $Excluded Medical Expense Limit $ 500,000 Each Professional Incident Limit Deductible: $0 Per claim including loss adjustment Defense Outside Limits: '93 ISO Occurrence Form Page 2 251 FAXSZ,r IAt 07/09/98 08:02-:05'Paga"2 Calhoun County Western World Professional Quote Adjustable as follows: $2.50 per Emergency Call; $.25 per Non Emergency Call Exclude: Temporary Workers; New Entities; Punitive Damages; Employment Related Practices Sexual Action; Communicable Disease Attach: Sexual Molestation Coverage Part - LIMITS $25,000./50,000.; Ambulance/Emergency Additional Ins. & Off Duty Endt; Professional Liability Only Amendment; Employees As Additional Insured Professional Only; Professional Liability Coverage Part; Additional insured Medical Center as respects the operation of Ambulance Service; Endt. #1 Retror Cover back to 8/25/97; Classification Limitation Endt PREMIUM IS MINIMUM & DEPOSIT Subject to: Signed Application, Confirm # of Calls for prior Year were same as this years; Confirm Medical Director has malpractice at 500/500 or higher; Confirm no Losses for 95/96 TAX RESPONSIBILITY: Crump MINIMUM EARNED PREMIUM PERCENT: 25.00% MINIMUM EARNED PREMIUM AMOUNT: $2,134.00 QUOTE EXPIRATION DATE: 7117/98 We are pleased to offer the preceding quotation which should be reviewed carefully as the terms and conditions of coverage may differ from those requested on your application/submission. THIS IS NOT A BINDER OF INSURANCE. The preceding information is only a quotation subject to the specified conditions, and may be withdrawn at any time prior to acceptance and in no event will it remain open beyond the QUOTE EXPIRATION DATE. CONFIDENTIAL: The terms set forth are intended as a quotation summary between CRUMP INSURANCE SERVICES OF TEXAS, INC, and its producer. This form should not be submitted to any policyholder or applicant. Richard Covington By: Authorized Representative • 252 FAXSR At-07/09/96 09:29:28 Pa 1 • i Crump Group Crump Insurance Services of Texas, Inc. 7557 Rambler Road Suite 300, Dallas, Taxes 75231-4163 Telephone (214) 363-7636. Facsimile (214) 691.5460. REVISED QUOTATION CONFIRMATION July 9, 1998 Sheri Hall GSM Insurors P. O. Box 1478 Rockport, TX 78381 RE: Calhoun County, Texas INSURER: Admiral Insurance Company COVERAGE TYPE PREMIUM Malpractice - All other $6,250.00 TOTAL FEES & TAXES Fees $250.00 TX Surplus Lines Tax @ 4.850/6 $315.25 TX Stamping Fee @ 0.15% $9.75 CONDITIONS AND/OR EXCLUSIONS: Coverage: Miscellaneous Medical -Claims Made Insureds Operations: Ambulance Service COMMISSION Limit: $500,000. each claim/aggregate (aggregate applies where applicable) Deductible: $2,500. per Claire Including Expense Rate: Flat Page 2 10.00% 253 AXSRt1-^-At-07i09i98 09:29:28-Paae--2. Calhoun County Revised Admiral Quote • Terms and Conditions: 1. Extended discovery Period -Automatic: 12 Months if Admiral Cancels or Refuses to Renew and 30 days if Insured cancels or does not renew. 2. Professional Liability Policy Declarations - PL 3. Minimum Retained Premium Endorsement 4. Both Limit and Deductible Apply to. Loss and Expense Combined (defense within limits) 5. Cross Policy Exclusion (CGL inc. Prod/Camp Ops) subject to the Name of Carrier, Policy Number and Policy Term. 6. Medical Malpractice Insurance Warranty (Administrative Acts covered for Medical Director) 7. Coverage Limitation - Exclude All OPNS other than described above in the Insureds Operations. 8. Note: Will Require an Original signed and Dated Application 9. Claims Extension Option: 12 Months for Additional Premium not to exceed 175% of Exercised during the 30 day extension period 10. Medical Professional Liability insurance.(Claims-Made Form) 11. Physicians, Surgeons & Dentist Exclusion, Sexual Abuse Exclusion, Aids/HTLV Exclusion and Pollution Exclusion (Absolute) Included on Form 12. Retro Date: 8/25/97 Subject to: Application showing no Knowledge of Potential Claims or No Prior claims • Optional Limit: $300,000/300,000. $5,750. plus $250. Fee, $300. Taxes TAX RESPONSIBILITY: Crump MINIMUM EARNED PREMIUM PERCENT: 25.00% MINIMUM EARNED PREMIUM AMOUNT: $1,562.50 QUOTE EXPIRATION DATE: 7/17/98 We are pleased to offer the Preceding quotation which should be reviewed carefully as the terms and conditions of coverage may differ from those requested on your applicationlsubmission. THIS IS NOT A BINDER OF INSURANCE. The preceding information is only a quotation subject to the specified conditions, and may be withdrawn at any time prior to acceptance and in no event will it remain open beyond the QUOTE EXPIRATION DATE. CONFIDENTIAL: The terms set forth are intended as a quotation summary between CRUMP INSURANCE SERVICES OF TEXAS, INC. and its producer. This form should not be submitted to any policyholder or applicant. Richard Covington By: Authorized Representative C� 254 PROPOSAL III • 1) COMMERCIAL PROPERTY 2) COMMERCIAL LIABILITY 3) COMMERCIAL CRIME 4) BOILER AND MACHINERY 5) FLEET 6) CONTRACTOR'S EQUIPMENT FLOATER 7) AMBULANCE DRIVERS/ATTENDANTS MALPRATICE ANNUAL PREMIUM $ 57.728.0 $ 9,952.00 $ 39300 - $ 1,520.00 $ 64,700.00 $_ 9,225.30 NAME: GSM Insurors ADDRESS: (main office 1102 E. Laurel, Rockport, Tx 78382) CITY, STATE, ZIP: P1 NUMBER: 512-729-541 AU RIZED SIGNATURE: i TITLE: Admin. Manager DATE: 7/13/98 27552) 4773 79 3-YEAR PREMIUM $ N/A All policies except Ambulance Drivers/Attendants Malpractice quoted with National American Insurance Co. (A VI). Property quoted with $1000 deductible. Windstorm quoted with Texas Windstorm Insurance Assoc. waiving coinsurance on Courthouse and Memorial Medical Center. Total amount of insurance an windstorm - $9,215,551. Excess windstorm quoted with Hartford Specialty Ins. Co. (A+XV). Fleet quoted with 1.00 modifier subject to 1998-99 modifier. All policies quoted per bid specs with deductible options requested in specs. National American policies can be written on annual or three year basis subject to annual re -rate endorsement. Windstorm and Excess Windstorm policies written on annual basis only. • 255 Ambulance drivers/attendants malpractice quoted with Western World Ins. Company (A+Vlll). Limit of liability $500,000 aggregate/$500,000 each incident. Deductible quoted is zero (specs called for $250; however, there is no premium difference). Policy quoted on 1993 ISO Occurrence form with retro coverage back to 8/25/97. See company quotation for conditions and/or exclusions. OPTIONAL QUOTE FOR AMBULANCE DRIVERS/ATTENDANTS MALPRACTICE: Admiral Insurance Company (A++VIII); Limit of liability $500,000 each incident/aggregate. Deductible $2,500 per claim; Claims made form with retro back to 8/25/97. Annual premium $6,825.00. See company quotation for conditions an�VoI exclusions. Ell "5> • • 256 FAXSft: At 07/09/90 00:02:04 Paae 1 • • July 9, 1998 Sheri Hall GSM Insurors P. O. Box 1478 Rockport, TX 78381 RE: INSURER: COVERAGE TYPE Crump Group Crump Insurance Services of Texas, Inc. 7557 Rambler Road, Suite 300, Dallas, Texas 75231-4163 Telephone (214) 363-7636. Facsimile (214) 691-5460. QUOTATION CONFIRMATION Calhoun County, Texas Western World Ins. Company, Inc. Errors & Omissions - All Other TOTAL FEES & TAXES Fees TX Surplus Lines Tax @ 4.850/a TX Stamping Fee @ 0.151/6 CONDITIONS AND/OR EXCLUSIONS: Coverage: Professional Liability Liability or Amounts(s) of Insurance: PREMIUM $8,536.00 $250.00 $426.12 ,- $13.18 o, COMMISSION 10.00% $ 500,000 General Aggregate (Other than Products/Completed Operations) $Excluded Each Occurrence $Excluded Products/Completed Operations $Excluded Personal/Advertising Injury $Excluded Fire Legal Liability $Excluded Medical Expense Limit $ 500,000 Each Professional Incident Limit Deductible: $0 Per claim including loss adjustment Defense Outside Limits: '93 ISO Occurrence Form Page 2 Z2 257 FAXSR: '-At 07/09/98-08:02:05'Paae 2 Calhoun County • Western World Professional Quote Adjustable as follows: $2.50 per Emergency Call; $.25 per Non Emergency Call Exclude: Temporary Workers; New Entities; Punitive Damages; Employment Related Practices Sexual Action; Communicable Disease Attach: Sexual Molestation Coverage Part - LIMITS $25,000./50,000.; Ambulance/Emergency Additional Ins. & Off Duty Endt; Professional Liability Only Amendment; Employees As Additional Insured Professional Only; Professional Liability Coverage Part; Additional insured Medical Center as respects the operation of Ambulance Service; Endt. #1 Retror Cover back to 8/25/97; Classification Limitation Endt PREMIUM IS MINIMUM & DEPOSIT Subject to: Signed Application; Confirm # of Calls for prior Year were same as this years; Confirm Medical Director has malpractice at 5001500 or higher, Confirm no Losses for 95196 TAX RESPONSIBILITY: Crump MINIMUM EARNED PREMIUM PERCENT: 25.00% MINIMUM EARNED PREMIUM AMOUNT: $2,134.00 QUOTE EXPIRATION DATE: 7/17/98 We are pleased to offer the preceding quotation which should be reviewed carefully as the terms and conditions of coverage may differ from those requested on your applicationtsubmission. THIS IS NOT A BINDER OF INSURANCE. The preceding information is only a quotation suttiect to the specified conditions, and may be withdrawn at any time prior to acceptance and in no event will it remain open beyond the QUOTE EXPIRATION DATE. CONFIDENTIAL: The terms set forth are intended as a quotation summary between CRUMP INSURANCE SERVICES OF TEXAS, INC. and its producer. This form should not be submitted to any policyholder or applicant. Richard Covington By: Authorized Representative C J 0 F1tX5R: "At 07/09/98 09:29:28 Page -I Wonedwomw 10 July 9, 1998 Sheri Hall GSM Insurors P. O. Box 1478 Rockport, TX 78381 RE: INSURER: COVERAGE TYPE Malpractice - All other Crump Group Crump Insurance Services of Texas, Inc. 7557 Rambler Road, Suits 300, Dallas, Texas 75231.4163 Telephone (214) 363-7636. Facsimile (214) 691-5460. REVISED QUOTATION CONFIRMATION Calhoun County, Texas Admiral insurance Company TOTAL FEES & TAXES Fees TX Surplus Lines Tax @ 4.85% TX Stamping Fee @ 0.150/a CONDITIONS AND/OR EXCLUSIONS: Coverage: Miscellaneous Medical -Claims Made Insureds Operations: Ambulance Service PREMIUM $6,250.00 $250.00 $315.25 $9.75 Kr* H31_1M1*W Limit: $500,000. each claim/aggregate (aggregate applies where applicable) Deductible: $2,500. per Claim Including Expense Rate: Fiat Page 2 10.00% 259 FAX9Rt— At 07709i98-09c29:26--Pa&e=2 Calhoun County Revised Admiral Quote Terms and Conditions: 1. Extended discovery Period -Automatic: 12 Months if Admiral Cancels or Refuses to Renew and 30 days it Insured cancels or does not renew. 2. Professional Liability Policy Declarations - PL 3. Minimum Retained Premium Endorsement 4. Both Limit and Deductible Apply to Loss and Expense Combined (defense within limits) 5. Cross Policy Exclusion (CGL inc. Prod/Comp Ops) subject to the Name of Carrier, Policy Number and Policy Term. 6. Medical Malpractice Insurance Warranty (Administrative Acts covered for Medical Director) 7. Coverage Limitation - Exclude All OPNS other than described above in the Insureds Operations. 8. Note: Will Require an Original signed and Dated Application 9. 'Claims Extension Option: 12 Months for Additional Premium not to exceed 175%of Exercised during the 30 day extension period 10. Medical Professional Liability insurance (Claims -Made Form) 11. Physicians, Surgeons & Dentist Exclusion, Sexual Abuse Exclusion, Aids/HTLV Exclusion and Pollution Exclusion (Absolute) Included on Form 12. Refro Date: 8/25/97 Subject to: Application showing no Knowledge of Potential Claims or No Prior claims Optional Limit: $300,000/300,000, TAX RESPONSIBILITY: Crump $5,750. plus $250. Fee, $300. Taxes MINIMUM EARNED PREMIUM PERCENT: 25.00% MINIMUM EARNED PREMIUM AMOUNT. $1,562.50 CQUOTE EXPIRATION DATE: 7/17/98 We are pleased to offer the preceding quotation which should be reviewed carafu0y as the terms and conditions of coverage may differ from those requested on your applicationrsubmission. THIS IS NOT A BINDER OF INSURANCE The preceding information is only a quotation subject to the specified conditions, and may be withdrawn at any time prior to acceptance and in no event will it remain open beyond the QUOTE EXPIRATION DATE. CONFIDENTIAL: The terms set forth are intended as a quotation summary between CRUMP INSURANCE SERVICES OF TEXAS, INC. and its producer. This form should not be submitted to any policyholder or applicant. Richard Covington By: Authorized Representative BIDS & PROPOSALS - CT SCANNER FOR MEMORIAL MEDICAL CENTER A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to authorize the County Auditor to advertise for bids to lease a new CT Scanner for Memorial Medical Center with bids to be opened July 31, 1998. CONTRACT -PRASE I RENOVATIONS MEMORIAL MEDICAL PLAZA A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to authorize the County Judge to sign a Contract with Maxwell Company to provide Construction Management Services for the Phase I renovation of Memorial Medical Plaza based on the understanding that it will be reviewed by legal counsel for the hospital before it becomes final. Commissioners Floyd, Belk, Finster, Jurek, and Judge Hartzog all voted in favor. is i 260 • GOLDEN CRESCENT REGIONAL PLANNING COMMISSION- APPOINT REPRESENTATIVES TO GENERAL ASSEMBLY A motion was made by Commissioner Belk and seconded by Commissioner Floyd to appoint Commissioner Finster and Commissioner Jurek as representatives to the Golden Crescent Regional Planning Commission general assembly from Sept. 1998 for a one year term. Commissioners Belk, Floyd, Jurek, Finster and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to re -appoint the following members to the advisory committees as follows: Regional Health & Human Services - Azile Bonneau, Oscar Hahn and Rosa Lee Smith Regional Emergency Communications -Henry Barber, B B. Browning, Cruz Rubio and W. R. zwerschke. Regional Public Protection -Mark McKnight, B. B. Browning, Rick Brush and Reuben Hernandez. Regional Tourism & Economic Development - Jim Crouch, Ray Stewart, Lorraine Fabrygel and Robert VanBorssum • Regional Environmental Resources - Patricia Kalisek, Jim Cotton, Kathy Hunt and Amy Erwin. Commissioners Finster, Jurek, Floyd, Belk and Judge Hartzog all voted in favor. • 261 A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to enter into an Interlocal Agreement with Kerr County to hold Court Hearings for Mental Health and Chemical Dependency. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. STATE OF TEXAS )( • COUNTY OF KERR )( IMTERLOCAL AGREEMENT FOR MENTAL HEALTH AND CHEMICAL DEPENDENCY COMMITMENTS AT KERRVILLE STATE HOSPITAL This Agreement is entered into on this 13 day of July 19 98. pursuant to the terms of Texas Government Code, Chapter 791, by and between the Commissioner's Court of Calhoun County, Texas, hereinafter " Calhoun " and the Commissioner's Court of Kerr County, Texas, hereinafter "Kerr," for the purpose of providing certain services relating to mental and chemical dependency commitment hearings for residents of Calhoun County at the State Kerrville State Hospital. WHEREAS, Calhoun County, Texas, on occasion has residents who are in need of involuntary commitment to the Kerrville State Hospital, located in Kerrville, Kerr County, Texas; and WHEREAS, the Chapters 571 (General Provisions). 573 (Emergency Detention), and 574 (Court -Ordered Mental Health Services), of the Texas Health and Safety Code, hereinafter "Code", provide for the involuntary commitment of those persons deemed to be mentally ill and who meet the criteria for commitment; and WHEREAS, Chapter 462 of the Code, (Treatment of Chemically Dependent Persons), provides for the involuntary commitment of those persons deemed to be chemically dependent and who meet the criteria for commitment; and WHEREAS, Section 574.001 (b) provides that an application for court -ordered mental health services must be filed with the county clerk in the county in which the proposed patient: (1) resides; (2) is found; or (3) is receiving mental health services by court order or under Subchapter A, Chapter 573 (Apprehension by a Peace Officer Without a Warrant); and WHEREAS, Section 462.062 (b) provides that an application for court -ordered treatment for chemically dependent persons must be filed with the county clerk in the county in which the proposed patient: (1) resides; (2) is found; or (3) is receiving treatment by 462.041 (Apprehension by Warrant); and a court order;or under Section • Peace Officer Without a l WHEREAS, both Calhoun County and Kerr County have jurisdiction over such proceedings where the proposed patient is a resident of Calhoun County and is either found in Kerr County, is receiving court -ordered mental health services or treatment . for chemical dependency, or is brought to the Kerrville State Hospital by a peace officer without a warrant under the provision of 462.041 or Subchapter A, Chapter 573 of the Texas Health and Safety Code; and • WHEREAS, given the time constraints set out in the Code, and the difficulty and expense of transporting patients, witnesses, and attorneys to and from Caihnun_ County for such hearings, it is impractical for Calhoun County to hold temporary and extended commitment hearings within the geographical confines of Calhoun County; and WHEREAS, Calhoun County finds that the most appropriate, safe, and expeditious site for said hearings is the Kerrville State Hospital, in Kerrville, Kerr County, Texas, and desires that the hearings be held by the proper Kerr County judicial officer with jurisdiction over such matters within Kerr County; and WHEREAS, the public health, safety, and welfare of the citizens of both counties, as well as proposed patients, would be best served by entering into this Interlocal Cooperation Agreement pursuant to the authority granted by Chapter 791 of the Texas Government Code (the Interlocal Cooperation Act); NOW THEREFORE, be it resolved that Calhoun County and Kerr County agree to enter into this Interlocal Cooperation Agreement, and the parties agree as follows: Section 1. TERM 2.1 This Agreement is to be effective on the date that it is approved by order of the commissioners court of each county, and is to end on September 30, 1999, unless renewed by mutual orders of the respective commissioners courts for subsequent one-year terms beginning on October let and ending on September 30th of each contract period. a. To renew this Agreement Calhoun shall forward a request to the County Clerk of Kerr County requesting a statement of proposed costs for the next budget year. If said statement of cost is acceptable, Calhoun shall forward a certified copy of the order renewing this Agreement to the County Judge of Kerr County prior to August let of the budget year preceding the renewal period. b. Kerr shall either accept or decline tte offer to renew by formal order of the commissioners court an shall forward a certified copy of said order to the County Judge of Calhoun County on or before September let of the budget year preceding the renewal period. 263 2.2 Either party may cancel this agreement for any reason by notifying the other in writing at least thirty (30) days prior to the effective date of the cancellation. All amounts'due and owing to Kerr County pursuant to this agreement on the effective date of cancellation shall be paid by Calhoun County within sixty days n• of the receipt of any bill or the date of cancellation, whichever is later. Section 3. DEFINITIONS 3.1 "Resident" as that term is used herein shall have the same meaning as that term has been defined in the Indigent Health Care Act and as that term has been applied and construed by the Courts. Section 4. FUNDING REQUIREMENTS 4.1 County agrees that all funds due under the terms of this agreement shall be payable out of current revenues and that it shall set aside a fund in an amount sufficient to satisfy any obligation created by this agreement. 4.2 Any order of the Commissioners Court of Calhoun County which renews this Agreement shall be deemed to be a certification that the obligation incurred by the renewal shall be payable out of current revenues and that it has or will, set aside a fund in an amount sufficient to satisfy any obligation created by this agreement. Section 5. DUTIES OF KERR COUNTY 5.1 Kerr County agrees that it will assume jurisdiction over all court -ordered mental health proceedings and chemical dependency treatment matters which concern residents of Calhoun County that are properly filed in or transferred to the Kerr County Court with jurisdiction. 5.2 Kerr County shall have no duty to accept jurisdiction or proceed with any court -ordered commitment or treatment proceeding where the terms of this contract have not been complied with, including non-payment. 5.3 It is understood and agreed that pursuant to 462.004 and 571.016 of the Texas Health and Safety Code, the County Attorney for Kerr County is the attorney for the State,"in any hearing covered by this agreement and therefore retains all of the independent discretionary authority given by the statutes and Constitution of the State of Texas. This agreement shall not be construed to limit that authority in any form or fashion and the decision f the County Attorney is final as to whether the State will pro�eed in any action covered by this Agreement, including appeal, and as to the means and methods employed. i O •Section 6. DUTIES OF Calhoun COUNTY 6.01 Calhoun County agrees and warrants that it will follow all appropriate statutory procedures and shall implement such other procedures and training necessary to ensure that no violation of the constitutional rights of any proposed patient occurs, and that in seeking the commitment of the proposed patient no person from Calhoun County will be referred to the Kerrville State Hospital unless the patient has been evaluated and examined by a licensed physician; a certificate has been properly issued; the patient has been warned of the non -confidentiality of the physician interview; and that all other necessary steps have been taken to assure that the proposed patient's constitutional and statutory rights have been preserved. 6.02 Should any Calhoun County resident who was detained under the authority of the emergency detention provisions of Chapter 573 of the Code be found to be entitled to release, Calhoun County shall pay the cost of transporting that person to the location of the person's apprehension, the person's residence, or another suitable location, as required by 573.024 of the Code. 6.03 Calhoun County agrees to pay to Kerr County the following costs associated with any hearing conducted by Kerr County Officials as authorized under 462.005 (chemical dependency) and 571.018 (mental • health): For Chemical Dependency Cases: a. court -appointed attorney fees; b. physician examination fees; C. compensation for language or sign interpreters; d. compensation for masters; e. expenses to transport a patient to a hearing or to a treatment facility For Mental Health Cases: a. attorneys fees; b. physician examination fees; C. reasonable compensation to court -appointed attorney, physicians, language interpreters, sigh interpreters, and masters appointed under Subtitle C; • d. expenses of transportation to a department mental health facility or to a federal agency; MIR e. court ordered independent psychiatric evaluations and court approved expenses incurred in obtaining expert testimony, as authorized by 574.010 of the Code. For all Cases: All other court costs, set by law, and such other costa set b • order of the Kerr County Commissioners Court under authority of law. All cost authorized by law for appeals to a Texas Court of appeals and to the Texas Supreme Court. All costs, including bonds, authorized or mandated by law for any proceedings in Federal Court involving a Calhoun County resident covered by this Agreement. 6.04 Calhoun County agrees that it shall be responsible for obtaining repayment for its costs incurred pursuant to this agreement from the patient and/or the patient's family or estate. 6a4_ County agrees further that failure on its part to recover such payments shall have no effect on it's liability to Kerr County for such costs. Section 7. PAYMENTS 7.01 All bills for costs shall be submitted to the County Judge of Calhoun County, Texas, at the address below and all payments due under this agreement shall be paid to the County Clerk o Kerr County, Texas, 700 E. Main, Room 122, Kerrville, Texas, 78028. Section S. MISCELLANEOUS 8.01 Any and all notices which may be required under the terms of the Agreement shall be mailed to the parties at the addresses indicated below, or at such address as either party may furnish in writing to the other party herein named: Howard G. Hattzoa County Judge Calhoun County, Texas 211 S_ Ann Street Room 217 Port Lavaca Texas 77979 Robert A. Denson, County Judge Kerr County, Texas Kerr County Courthouse 700 East Main Street a Kerrville, TX 78028 i 8.02 This agreement contains the entire Agreement of the parties with respect to the matters covered by this Agreement. No other agreement, statement, or promise made by any party, or to any employee, officer, or agent of any party, which is not contained in this Agreement shall be binding or valid. 8.03 The obligations and undertakings of each of the parties to this agreement shall be performable in Kerr County, Texas. 266 Date:_JuIv 13 1998 CO Y J Calhoun COUNTY APPROVED: County Attorney Date: Robert A. Denson, Kerr County Judge Date: 7-13-98 ATTEST, 4 trL- l COUNTY CLERK APPROVED Y David Motley Kerr County Attorney Date: ATTEST: Billie G. Meeker, Kerr County Clerk This Agreement was adopted by the Commissioners Court of Kerr County, Kerrville, Texas, by Order Number . on the day • of 19_, and by the Commissioners' Court of County, Texas, on the day of 19 • 267 KERR COUNTY CLERK'S FEES 98-99 *MEDICAL PETITION FEES *TEMPORARY OPC - 90 DAYS *EXTENDED 1 YEAR *ATTORNEY AD LITEM FEES: COUNTY CLERK'S FEE JUDICIAL EDUCATION FEE JUDGE'S FEE SHERIFF'S FEE * ATTORNEY AD LITEM RECORDS MANAGEMENT & PRES. FEE COURTHOUSE SECURITY FEE ALTERNATE DISPUTE RESOLUTION COURT REPORTER SERVICE FEE FOURTH COURT OF APPEALS FEE SB 1534 - INDIGENT FEE PROSECUTING ATTORNEY FEE COUNTY CLERK'S FEE JUDICIAL EDUCATION FEE ** JURY FEE (IF NEEDED) JUDGE'S FEE SHERIFF'S FEE * ATTORNEY AT LITEM RECORDS MANAGEMENT & PRES. FEE COURTHOUSE SECURITY FEE ALTERNATE DISPUTE RESOLUTION COURT REPORTER SERVICE FEE FOURTH COURT OF APPEALS FEE SB 1534 - INDIGENT FEE PROSECUTING ATTORNEY FEE COUNTY CLERK'S FEE JUDICIAL EDUCATION FEE ** JURY FEE (IF NEEDED) JUDGE'S FEE SHERIFF'S FEE • ATTORNEY AD LITEM RECORDS MANAGEMENT & PRES. FEE COURTHOUSE SECURITY FEE ALTERNATE DISPUTE RESOLUTION COURT REPORTER SERVICE FEE FOURTH COURT OF APPEALS FEE SB 1534 - INDIGENT FEE PROSECUTING ATTORNEY FEE $50. 00 PER HOUR 5 $25.00 PER HALF-HOUR **JURY IF 6 PEOPLE SERVE IS $15.00 A DAY - $90.00 **JURY IF A PERSON REPORTS AND DOES NOT SERVE IS $6.00 EACH s S s S S 5.00 5.00 10. 00 15.00 5.00 5.00 5.00 5.00 5.00 10.00 15.00 5.00 5.00 5.00 5.00 5.00 10.00 15.00 5.00 5.00 5. 00,, U E • i� • KERR COUNTY CLERK'S FEES 98-99 CONTINUED •RENEWAL EXTENDED 1 YEAR COUNTY CLERK'S FEE g 40.00 JUDICIAL EDUCATION FEE 8 3.00 +x JURY FEE (IF NEEDED) g 90.00 JUDGE'S FEE g 10.00 SHERIFF'S FEE g 45.00 « ATTORNEY AD LITEM g RECORDS MANAGEMENT & PRES. FEE g 5.00 COURTHOUSE SECURITY FEE 8 5.00 ALTERNATE DISPUTE RESOLUTION 3 10.00 COURT REPORTER SERVICE FEE $ 15.00 FOURTH COURT OF APPEALS FEE 8 5.00 SB 1534 - INDIGENT FEE g 5.00 PROSECUTING ATTORNEY FEE 9 5.00 *ATTORNEY AD LITEM FEES: $50.00 PER HOUR $25.00 PER HALF HOUR **JURY IF 6 PEOPLE SERVE IS 515.00 A DAY - $90.00 "JURY IF A PERSON REPORTS AND DOES NOT SERVE IS $6.00 EACH *IF DISMISSED THERE IS A LITTLE DIFFERENCE IN FEES: a 269 COUNTY ROAD AND BRIDGE FEES A Motion was made by Commissioner Finster and seconded by Commissioner Belk to leave the County Road and Bridge fees at $5.00, Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. ® Texas Department of AGENDA ITEM Transportation' VEHICLE TITLES AND REGISTRATION DIVISION. AUSTIN,TEXAS 78779-OOIn • (512) 465-7611 June 29, 1998 Honorable Howard G. Hartzog Calhoun County Judge 211 S Ann St Port Lavaca, TX. 77979 SUBJECT: IMPOSITION OF EXTRA FEES Chapter 502 of the Transportation Code, relating to the registration of vehicles, provides counties the option of imposing, in addition to the registration fee, two extra fees. The provisions of Section 502.172 provide for a county road and bridge fee in an amount that does not exceed $10.00 for each vehicle registered in the county. An extra fee in an amount not to exceed $1.50 for each vehicle registered in the county is available under the provisions of Section 502.173 to fund a school crossing guard program. However, vehicles registered with Machinery and Farm Trailer License Plates are exempt from both provisions. The amounts of both optional fees are set by a Commissioners Court. Counties are statutorily required to notify the department of their intent by Commissioners Court Order, if you change your fees. The notification deadline for the road and bridge fee is September 1st of each year. The deadline for notification of the school crossing guard fee is September 10th of each year. Please complete the attachment on the imposition of extra fees for registration year 1999. If your response requires a County Commissioners Court Order (a fee change), we request that the original order be -mailed to us no later than the date indicated. We have also included a fee chart which indicates what extra fee(s) your county currently collects. A postage paid self addressed envelope is enclosed for your convenience. Any questions you may have regarding this matter may be directed to David Linzey, Director of Headquarter Operations, at (512) 465-7719 or Martha H. Lockhart, Customer Information Services Branch Manager at (512) 465-7620. Thank you very much for your timely response. JLD/j c Enclosures erely, n g' keo:like, Director i Vehicle Titles and Registration Division • cc: County Tax Assessor -Collector VTR Regional Manager 2wy� District Engineer (Note: This letter was sent to each County Judge in your district.) 0 An Equal Opportunity Employer IMPOSITION OF EXTRA FEES REGISTRATION YEAR 1999 We respectfully request that you indicate below your county's intentions for collection of these fees for registration year 1999 (January I through December 31, 1999). These fees will first appear on February renewals. (Refer to Motor Vehicle Information Circular No. 1-85). For registration year 1999, Calhoun County will 1. Retain the current fees of $ 5: (-(z_ (No court order required); 2. Discontinue the County Road and Bridge Fee (Court order required prior to September 1 st); 3. Impose a new County Road and Bridge Fee of (Court order required prior to September I st); 4. Discontinue the Child Safety Fund Fee of $ • (Court order required prior to September I Oth); and/or 5. Impose a new Child Safety Fund Fee of $ (Court order required prior to September 1 Oth). If you indicate that action will be taken as stated in 2, 3, 4, and/or 5 above, you must submit a County Commissioners Court Order to that effect prior to the applicable statutory date of September 1st (County Road and Bridge Fee) or September 10th (Child Safety Fund Fee). Please return your county's intentions so designated for registration year 1999 in the enclosed postage -paid self-addressed envelope as soon as possible. A faxed response (512/465-3034) will also be acceptable. However, if such response requires a County Commissioners Court Order, we request that the original Order be mailed to us no later than the date indicated above. • CLOSE WATER STREET IN PORT O'CONNOR JULY 17TH AND 18TH A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to close Water Street in Port O'Connor from 13th St. on July 17th and July 18th, 1998 from 2:00 P.M. until 8:00 P.M. for the Poco Bueno weigh in due to the congestion. Commissioners Finster, Floyd, Jurek, Belk and Judge Hartzog all voted in favor. # 29 271 RESOLUTION - TEXAS DEPT. OF TRANSPORTATION AIRPORT PROJECT A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to adopt the following Resolution for improvements to the Calhoun County Airport. Commissioners Jurek, Belk, Floyd, Finster and Judge Hartzog all voted in favor. RESOLUTION FACILITIES DEVELOPMENT/BLOCK GRANT.PROGRAM TEXAS DEPARTMENT OF TRANSPORTATION WHEREAS, Calhoun County intends to make certain improvements to the Calhoun County Airport; and WHEREAS, the general description of the project is described as: engineering design and construction services for airport improvements, and runway rehabilitation; and WHEREAS, Calhoun County intends to request financial assistance from the Texas Department of Transportation for these improvements; and WHEREAS, Calhoun County understands that the financial assistance may be available for up to 90 percent of the eligible costs and the remaining 10% share of eligible costs and any ineligible costs shall be the responsibility of Calhoun County; and WHEREAS, Calhoun County further understands that its share shall be due in cash within 30 days of written request by the Texas Department of Transportation; and WHEREAS, Calhoun County intends to name the Texas Department of Transportation as its agent for the purposes of applying for, receiving and disbursing all funds for these improvements and for the administration of contracts necessary for the implementation of these improvements. NOW, THEREFORE, BE IT RESOLVED, that Calhoun County hereby directs County Judge Howard G. Hartzog to execute on behalf of Calhoun County, at the appropriate time; and with the appropriate authorizations of this governing body, all contracts and agreements with the State of Texas, represented by the Texas Department of Transportation, and such other parties as shall be necessary and appropriate for the implementation of the improvements to the Calhoun County Airport. SIGNED AND SEALED Leroy Belk/Precinct # l Franklin Jurek, Preci##2 Attest: Marlene Paul, County Clerk frd 4. Hayt`zog, Coifnty Judge Calhoun County, Texas H. Floyd, Precinct #3 enneth Finster, Precinct #4 ;Y, 1998. U 11 • 272 AMENDMENT OF 1998 SALARY ORDER 0 • A Motion was made Judge Hartzog to the 2nd Assistant a month beginning Jurek, Belk, Ploy favor. by Commissioner Jurek and seconded by amend the Salary Order for 1998 to pay District Attorney an additional $500.00 July 15th pay period. Commissioners 3, Finater and Judge Hartzog all voted in GRANT GBRA PERMIT TO RELOCATE PLATER MAIN A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to grant GBRA permission to relocate a water main at Hwy. 87 and Gin Road and approve an open cut. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. GUADALUPE-BLANCO RIVER AUTHORITY July 8, 1998 GENBR.ALOFTKM 933Eartf mkrte, SMA.'l '»155 c 13 3»'5622 93o-3»-9ne WLETO CREEK PARK The Honorable Judge Hartzog and Commissioners AND RESERVOIR Calhoun County Commissioners Court 10. Re.0 FmnM.T 7» 211 S. Ann St. ssii:iisi23s Port Lavaca, TX 77979 "CR3.5REEA"O W N AREADear Judge Hartzog: Gendp, Tim )E6» Ph.. 0304724T» Due to the widening of U.S. Highway 87 by TEXDOT, GBRA has found it WASTEWATER necessary to relocate its water main for rural customers on the south side of the SYSTEM"TO highway, between Mildred Drive and Gin Road. We have contracted with BENCO 09an T Construction Company for this work. IxFIuR.T )96U PMue SIi393fiO3i Fa: 3/i.]9E6i5R MW WATER Part of the job involves crossing Gin Road with the new water main. While it is TREATMENT PLANT possible to bore underneath the road and ditch on the west side of Gin Road, boring 4q .Tm,»AAR will require a very deep work pit and possibly significant expenses for shoring the pit. -32 F !J0 OMM" An open cut of Gin Road should be safer and less expensive. The pipe will run with the PORT 3AVACA ditch slope and not be exposed. A minimum amount of 24 inches cover will be OPERATIONS employed. RD.m iM P Y Ton Lmn.T., MN T1+.ne. Slz-S3b9)31 Es s12-353a5» We request that the Court approve an open cut as an alternative method of VICTORIA REGIONAL installation. A diagram of the job is attached. WASTEWATER RECLAMATION mes Sincerely, ar n9U2-20Rf GBGa: PA WEES2R F^p./Iww.Shn.ag Herbert R. Wittliff, Port Lavaca Divisions Manager HRW:lgm Enclosure 273 z 0 2663 2616 1980 1979 0 U) n 1962 D F_ M 2611 • /2255 1 2012 I vM r� A r rrnn z rrn W � ~4 o+ a y N � � + > r ao 00 �.zmo �z+ CONTINUE THE ORDER OF PROHIBITION ON OUTDOOR BURNING AND THE FIREWORK ORDINANCE A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to continue the Prohibition on Outdoor Burning and fireworks Ordinance that is in effect. Commissioner Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. PICK-UP TRUCK FOR PRECINCT NO. 2 A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to award the bid for a pick-up truck for Pct. #2 to Triangle Chevrolet, Inc. in the amount of $18,997.00 with delivery in 3 to 5 days. Commissioner Jurek, Finster, Belk, Floyd and Judge Hartzog all voted ,yryq in favor. 0 DISTRICT CLERK COUNTY CLERK J.P. PCT. #4 MONTHLY REPORT E The District Clerk, County Clerk and J.P. Pct. # 4 presented their monthly reports for June, and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said reports be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded byp Commissioner Floyd that the following Budget Amendments be approved. Commissioners Finster, Floyd, Jurek, Belk and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: t�L C,1�p I (Depar ent making this request) Date: ri _ 3-_16 I request an amendment to the /I {b budget for the year following line items in my department: GL Account _--Account Name Amendment ---Amount-------Reason L���-7C-5►�3 1,�-� c� ��5 s� 1e5 — ��5"" �-eS W-en�- u-P Net change in total budget for this department is: Other remarks/justification: �'A I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. • Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 275 BIIDGET AMENDMENT REQUEST 0 To: Calhoun County Commissioners' Court From: bi �Sy t C 1 (`i i ty-v- (Department making this request) Date: —1 - q - q g vn�I I request an amendment to the V budget for the year following line items in my department: Amendment GL AaCOUnt Account Name Amount Reason bi - -ZQ- (o3a,j travel - e ' sj SqA e f 3.oO i a Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Pam MO V--�o 461d VDVE Date of Commissioners' Court approval: Date posted to General Ledger account(s): c 0 276 BUDGET AMENDMENT REQUEST To: Calhoun c County Commissioners' Court From: I `iJ1► 0 CAe K, (Department making this request) Date: I -q I request an amendment to the i(1 budget for the year following line items in my department: Amendment GL Account -^-Account Name --- Amoun J -^- -------Reason --- ^- ^--------Z--- --- -^- p .. 0- 5-531-0 ueS - Qt) Genexal o F-Qce&A P,-2'0 0 Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. q Play i �1 Signature of official/department head: Dcx-m 1 r ayY n Date of Commissioners' Court approval: Date posted to General Ledger account(s): i 2si BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: P p� u.�-tu c4L 4rco, (Departme t making this request) Date: I _ 13 U I request an amendment to the l � budget for the year following line items in my department: GL-Account-#- 0 I-do33L-5101 01 a:�a--t%3 Amendment --Account-Name --- ---Amount ----------- Net change in total budget for this department is: Other remarks/justification: $ 0 -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 1] n - 278 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: A u� . • (Department making this request) Date: 1-13 98 I request an amendment to the 1 W budget for the year following line items in my department: GL-Account $ Account Name --- - ---------------- Net change in total budget for this department is: other remarks/justification: Amendment ---Amount---------Reason 5 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C J 279 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: n UJW e m (Depa tm(Ce'..nt making this request) Date: '1 — I 3 -1 R I request an amendment to the ffi budget for the year following line items in my department: GL-Account-#- 01-35n�� () -- �0 Amendment Account Name Amount AJ Net change in total budget for this department is: Other remarks/justification: $ —10— I understand that my budget cannot be amended as Commissioners' Court approval is obtained. _ Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason • r1 U • Z80 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: Q epartment making this request) Date: 1 _f 5 I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason ----^-----^-- ---- ---- ---- -------- ------'------------ PX E Net change in total budget for this department is: Other remarks/justification: I understand'that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 281 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 1 I request an amendment to the 11CM budget for the year following line items in my department: GL_Account_$_ ol��'�15i�o (01-g5yt3 -5Q30 Account Name Net change in total budget for this department is: other remarks/justification: G Amendment ___Amount_ 31 3gD_� 0 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date -of Commissioners' Court approval: Date posted to General Ledger account(s): • 282 u SUDdET AMENDMENT REQUEST TO: Calhoun County Commissioners' Court From: kjwbx,y,c2 6 o & &L (Department making this request) Date: •1-13-q I request an amendment to the (year) budget for the following line items in my department: Amendment OL Account ---Account Name ---Amount_ 01-551�- 730►i Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 283 12-SO-1997 6=18PM FROM CALFO-t4 CO. aUDITGR 512 553 d61d BUDGET A1>3ND1t8NT REQUEST11 To: Calhoun County Commissioners' Court From: R `� f� Pei) S (Department making this request) Date: % GJ I request an amendment to the Al�g budget for the ear following line items in my department: Amendment GL Account #,Ar7c'count_same Amount A? Net change in total budget for this department is: Other remarks/justification: „Reason JUL2 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account($): P. 2 is 0 284 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court . From: 1 4.n 6 D (Department making this request) Date: —1 _ 13-Yl I I request an amendment to the 1992 budget for the Ty —ear) following line items in my department: GL-/rAccount-#- ty ZoQ�Q /o i tY C) (,O�ci-1,� k�1 • Amendment Account Name Amount 3a. C AC�e pig Net change in total budget for this department is: other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 MAR BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �R (Department making this request) Date: 7 _13 -4 V I request an amendment to the budget for the year following line items in my department: GL Account Account Name Amendment ------------- ---------- ---Amount o� Net change in total budget for this department is: Other remarks/justification: ___-_--Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): n L J • - 2�6 BUDGET AMENDMENT REQUEST • To: Calhoun County nCo,Immissioners' Court From: D. - 11VVP '\-Pjc �_ 2 (Department making this request) Date: I -(._glX I request an amendment to the - W budget for the year following line items in my department: GL-Account_#_ La-tim-1010 6a-y5�o --)00 I ___Account Name Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount -_-- ac, �6� -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • DONATION TO CALHOUN COUNTY LIBRARY A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to accept the $850.00 from Aluminum Company of America to the Calhoun County Library. Commissioner Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. SURPLUS PROPERTY- SHERIFF'S DEPT. A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the following property be declared as surplus. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. Swr pl ws COUNTY OWNED PROPERTY COPY Tag No Description C-1 Panasonic printer, Model No. KX-P2180, No Serial No. C-2 Panasonic printer, Model No. KX-P2023, No Serial No. C-3 Emerson 13" TV, Unknown Model/Serial No. C-4 Brown food server/warmer with eight trays C-5 59 Food trays (stainless steel) C-6 Safety cage, plex-a-glass C-7 Light bar (not complete), Model No. 9308. Serial No. 86768 C-8 Coffee pot (West Bend), Serial No. 9541 C-9 Sanyo TV, Model No. DS 19130, Serial No. B2190290525375 C-10 Panasonic printer, Model No. KX-P2180, Serial No. 3GFBMG89110 C-11 Computer parts --motherboard and housing C-12 Packard Bell computer, Model PB-301, Serial No. 13043688 C-13 Computer--Microstop Systems, No Model No. or Serial No. C-14 Keyboard -(Key Ironic), Model No. E3601QLPS2, Serial No. S93055818 C-14A Keyboard (Identity System Technology, Inc.), Model No. 1DKB-101SR, Serial No. 796, 7625030 C-14B Keyboard (DTK), Model No.. SPK-101, Serial No. 0110532 C-14C Keyboard , Model HQK-RB-2001, Serial No. 92020017 • • • «4b Tag No. Description copy • C-14D Keyboard, y Model No. KKRE99AC, Serial No. 9304-044303 C-14E IBM keyboard, Model No. 1391401, Serial No. 4620261 C-14F Keyboard (Acer), Model No. 6311, Serial No. K6355171517 C-14G Keyboard (Professional System), Model No. TKM501C, Serial No. 00087498 C-15 Epson Printer, Model No. P630A, Serial No. 41PE296441 C-16 Printer (L.T.D.), Model No. AH10-MO1, Serial No. AH1097687 C-17 Computer (Magic Teck), No. Model No., Serial No. 9095633 C-18 IBM printer, Model No. 4201001, Serial No. 472262455 • C-19 IBM printer, Model 4201002, Serial No. 113553102 C-20 Magnovox monitor, Model No. 7BM7490741, Serial No. 63709037 C-21 IBM monitor, Model No. 8513001, Serial No. 23-ALH78 C-22 IBM COMPUTER,.Model No. 8570, Serial No. 23KAKPZ8570 C-23 Motorola radio (base station), Model No. T16170M, Serial No. 222CL10095 C-24 Desk (metal) C-25 Motorola radio (Syntor), Model No. T83VBJ7204AK, Serial No. 483HKE0706 C-26 wire (misc.) C-27 Motorola radio (Syntar), Model No. T83SRA38000BK, Serial No. 431HJCO2200 C-28 Desk (wooden) • - 2E9 S Cur r • Tag No, Description C-29 Custom signal radar (was working, not real good), Model No. KR-11, Serial No. Z-2080 C-30 Brown file cabinet (small) C-31 Chair C-32 Princeton monitor, Model No. HX-12E, Serial No. TX40640 C-33 Sansung monitor, Model No. CD-1464W, Serial No. 72200088 C-34 Sansung monitor, Model No. CD-1464W, Serial No. 72200646 C-35 Five -Star Computer (not complete), Model No. TRIGEM 286, Serial No. 870611459 C-36 Binoculars (7 x 50) C-37 Okadata printer, Model No. GE 5251P, Serial • No. 707BI102317 C-38 IBM printer (Proprinter 2), Model No. 4201-002, Serial No. 113223180 C-39 Motorola cellular phone, Model No. MC-905A, Serial No. 23308 C-40 Canon typewriter, MX-250/Model No. V011, Serial No. D82010623 C-41 Codex Motorola Modem, Srial No. 84836, Serial No. 2600 C-42 Canon typewriter, MX-100/Model No. V011, Serial No. L82010116, Calhoun Co. Office Supply 459 C-43 Misc. radio and light bar parts, No Serial No. C-44 Motorola radio (Syntor), Model No. T83SRA3800BK, Serial No. 431HJCO201 C-44A Motorola radio (Syntor), Model No. T83SRA3800BK, Serial No. 431HJCO201 C-45 Car jack • C-46 Car jack 220 • i Tag No. C-47 C-48 C-49 C-50 C-51 Description COPY Car cage (wire), 2 each Car cage (plex-a-glass) Telephone (Techophone), Model No. 905A, Serial No. 100822 DTK computer, Model No. KEEN 2530, Serial No. 119017531 IBM Monitor, Model MN195-1, Serial No. (None), 90221-80? ACCOUNTS ALLOWED - COUNTY Claims totaling $324,665.81 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said claims be approved for payment. Judge Hartzog, Commissioners Finster, Belk, Jurek and Floyd all voted in favor. COUNTY TREASURER'S REPORT The County Treasurer presented her monthly report for June and after reading and verifyping same, a Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said report be approved. Judge Hartzog, Commissioners Jurek. Belk, be and Floyd all voted in favor. BIDS AND PROPOSALS - VARIOUS INSURANCE POLICIES After reviewing the various Insurance proposals, A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to award the bid to GSM accepting their Proposal I. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. THE COURT RECESSED UNTIL 9:00 A.M. JULY 14TH Z91. REGULAR JULY TERM HELD JULY 14, 1998 THE STATE OF TEXAS § COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 14th day of July, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and.there were present on this date the following members,of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: The Court continued their workshop on the 1999 Budget. W. R. Zwerschke with Emergency Management discussed his proposed budget. Dan Heard the District Attorney elect also discussed requests. BIDS AND PROPOSALS - PICK UP TRUCK FOR PCT. #2 Commissioner Jurek informed the Court that Triangle Chevrolet could not furnish the pick-up due to the strike by General Motors. He stated Leonard Kovar could. Bids are recorded in July 13, 1998 Minutes. A Motion was made Commissioner Jurek and seconded by Judge Hartzog to accept the bid of Leonard Kovar for $20,854.56. Commissioners Jurek, Belk, Finster, Floyd and Judge Hartzog all voted in favor. THE COURT RECESSED AT 3:10 P.M. UNTIL 9:00 A.M. 7-15-98. REGULAR JULY TERM HELD JULY 15, 1998 THE STATE OF TEXAS § COUNTY OF CALHOUN § BE -IT REMEMBERED, that on this the 15th day of July, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: The Court continued with their Budget Workshop. Henry Barber with E.M.S. informed the Court of his request for the 1999 Budget. E • • THE COURT RECESSED UNTIL 10:00 A.M. FRIDAY. -,• Z9Z REGULAR JULY TERM HELD JULY 17, 1998 • THE STATE OF TEXAS S S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 17th day of July, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said Count. and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. MAGNOLIA BEACH EROSION STUDY Linda Hetsel Wolffe gave a report on the Magnolia Beach Erosion study. The Court accepted the report but no other action was taken. APPOINT ELECTION JUDGES AND ALTERNATE JUDGES 1998 - 1999 A Motion was made by Commissioner Finster and seconded by Commissioner Belk to accept the list of Judges and Alternates as presented by Stephanie Smith, Elections Administrator. Commissioners Finster, Belk; Jurek, Floyd and Judge Hartzog all voted in favor. Prct. 1 Courthouse Annex Janell Butler - D Rosella Whitcomb - R Prct. 2 Calhoun Co. Library Mary Louise Pena - D Howard Hurta - R Prct. 3 Roosevelt School Isabel Gossett - D Ruth Emerson - R Prct. 4 Assembly of God Gloria Ochoa - D Tammy Smalley - R Prct. 5 VFW Post 4403 Becky Massey - R Dora Adame - D Prct. 6 Comm. Pct. 1 Whse. Maureen Webb - R Johnnie Posival - D Prct. 7,8,9 Jackson School Glenda Koble - R Kay Flores - D Prct. 10 Sunlight Girls Bldg. Rita Burke - R John OIson - D Prct. 11,12 Travis Middle School Elisa Gonzales - D JoAnne Crain - R Prct. 13 Salem Lutheran Church Keith Ueckert - R Jessie Holt - D Prct. 14 Coastal Healthcare Tommie Corbell - R Ruthie Boyd -Robertson - D Prct, 15 KC Hall Teresa Gamez - D Wanda Goynes - R 293 Prct. 16 Comm. Pet. 2 Whse. Sherry Blasingim - R Genevive Nava - D Prct, 17 Senior Citizens Cntr. Juanita Boyd - D Shirley Tucker - R Prct. 18 CCISD Office Beth Woodall - D Margaret Roper - R Prct. 19 Texas Hwy, Dept. Marvin Hilscher - R Ethel Turner - D Prct. 20 First Baptist Church Pete Wrigge - D George Crain R Prct. 21 Bauer Comm. Center Grace Sells - R Patsy Walker - D Prct. 22 Point Comfort City Hall Sue Heffernan - D Dolores McClere - R INDEPENDENT AUDIT REPORT FOR 1997 Prct. 23 Olivia Comm. Center Capt. Norman Bouchard - R Diane Behrens - D Prct. 24,25A American G.I. Forum Ellie Garcia - D . Margaret Hilscher - R Prct. 25 Hatch Bend Cntry. Club Annie Barrick - R Dolores Haverland - D Prct. 26 WCID #1 Office Dorothy Polasek - R Janet Custer - D Prct. 27 Seadrift City Hall Betty Searcy - R Karen Helms - D Prct. 28 Port O'Connor Fire Sta. Rae Beth Girard - R Lauren Weatherly - D A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the Independent Audit Report from Rutledge Crain & Company as presented to the Court by them to be filed in the County Clerk's office. Commissioners Finster, Floyd, Belk, Jurek,. Judge Hartzog all voted in favor. • 294 r1 L_J • CRESTVIEW WASTEWATER TREATMENT PROJECT -CHANGE ORDER 02 A Motion was made by Judge Hartzog and seconded by ikmmissioner Jurek to authorize Commissioner Finster to sign Change Order #2 for Crestview Wastewater Treatment Project. Judge Hartzog, Commissioners Jurek, Floyd, Belk and Finster all voted in favor. TESTENGEER, INC_ Change Order No.: 2 Project: Crestview Wastewater Imorovements Proiect Date: 7/3/g8 Project Number: TCDP Contract No, 716141 Contract Date: 416198 Owner: Calhoun County Chanae Order Descrintion: Add two (2) service taps and additional linear footage of service line. 2 EA TAPS ® $200.00 - $400.00 754 LF SERVICE LINES 0 S6/LF= $4,524.00 Rgason Ur QgntractAmountChange To reflect As -Built Quantities Reason For Contract Time Chanae: Contractor had to pull off the job because the final connection of the services can not be made until the Plant is in operation, and the Plant cannot be placed in operation until the Discharge Permit is received from TNRCC. Original Contract: $188.140.00 Original Contract: $188,140.00 Additions to Date: $0.00 This Add: $4.924.00 Total Add, $4.924.00 Deductions to Date: $41,805.00 This Deduct: $0.00 Total Deduct: $41.805.00 Contract to Date: $146.335.00 New Contract Amt: $151,259.00 Original Contract Period: _ 120 Cal. Days Contract Date: 4/6/98 Extensions To Date: 0 Cal, Days Amended Contract Period: 134 Cal. Days Extensions This C.O.: _ 14 Cal. Days Amended Completion Date: 8/16/98 Amended Contract Period: 134 Cal. Days Recommended by: (Testengeer,Inc.) - GZ.�-�` Date: "I lS q Accepted by: (Contractor:) Date: Approved by: (Owner) Date: Page 1 of 1 295 BIDS AND PROPOSALS - BIDS FOR "PYRANHA" INSECTICIDE A Motion ,was made by Commissioner Floyd and seconded by Commissioner Belk to authorize the County Auditor to advertise for bids to supply the insecticide "Pyranha", with bids to be opened August 10, 1998. BUDGET WORKSHOP The Court continued Budget Wells & Pinckney discussed insurance program, and how ACCOUNTS ALLOWED - COUNTY workshop. Bob Nichols with the Court's retirement and part time help is affected. Claims totaling $102,476.47 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said claims be approved for payment. Judge Hartzog, Commissioners Finster, Belk, Floyd and Jurek all voted in favor. A Motion was made by Commissioner Finster and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. HODGET ANENDNENT REQUEHT To: Calhoun County Commissioners' Court From: LM"2: i'W IVI hKPAZt (DepaAment making 4his request) Date: 1 _11 _q I request an amendment to the I� U budget for the ea following line items in my department: Amendment GL Account 0 _ Account Name _ __ Amount ------------- -------------- ---- 381 c a® Reason • • Net change in total budget for this department is: $ O "-- Other remarks/justification: • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 296 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Depa tment making this request) Date: I --1 � _O I request an amendment to the ( q budget for the year following line items in my department: GL-Account-#- 01 �G�o -5l 40 IM ---Account Name--- -LqW, Net change in total budget for this department is: Other remarks/justification: Amendment --Amount --Reason ----- ----------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 297 BDDGET AMENDMENT REQDEST To: Calhoun County Commissioners' Court From: �Cani111 d b Q (Department making this request) Date: -1-1 5 ­0 I request an amendment to the [qJY budget for the year following line items in my department: GL-Account-#- 01:jL -�) bt-Lod. -191 U.� 01-(o3aa- &-700 Amendment ---Account Name ---Amount _-- -Reason -------- - ------ ------ JL-' 0 Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): RZ BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: ` tC9 � l ML (Department maiina this request) Date: 'j -0 -q� I request an amendment to the I 1 budget for the year following line items in my department: Amendment GL ACCount # Account NaAmount 01--5510-�33I - --------- me - -----�-g� --- Cz Net change in total budget for this department is: other remarks/justification: -------Reason PjaL W,--- a - I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 299 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: p & __!-- (Department making this request) Date: - 11V T request an amendment to the ---(—year) budget for the • following line items in my department: GL Account 01-1 n-- 5� h Amendment Account Name -_-Amount „_- Net change in total budget for this department is: Other remarks/justification: Reason :--- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): TAX ASSESSOR -COLLECTOR - J.P. # 5 MONTHLY REPORTS The Tax Assessor -Collector presented her report for May amd J.P. #5 presented her report for June and after • reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said reports be approved. Judge Hartzog, Commissioners Belk, Floyd, Finster and Jurek all voted in favor. THE COURT ADJOURNED UNTIL JULY 22, 1998 AT 9:00 A.M. 300 • • SPECIAL JULY TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD JULY 22, 1998 BE IT REMEMBERED, that on this the 22nd dap of Julp, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BUDGET WORKSHOP The Court continued their workshop on the 1999 Budget Bob Nichols with Wells, Pinckney and McHugh returned concerning information on retirement, insurance. The Court then continued reviewing the Budget. THE COURT ADJOURNED. SPECIAL JULY TERM HELD JULY 27, 1998 THE STATE OF TEXAS S S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 27th day of July, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 (ABSENT) Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. 301. The Court continued work on the 1999 Budget. The Auditor, Ben Comiskey presented a Budget Summary. Boyd Staloch appeared and the Court discussed the purchasing of fire trucks. Darryl Smith spoke to the Court concerning runway re -paving at the airport. He didn't think the County should spend $80,000 to do; this work, as that would not be nearly enough to fix the runway where it could be used. He said if they decide to do the work they need to study why the runway failed and to look at the sub -base. Commissioner Floyd spoke concerning Point Comfort Library and asked the Court to help fund changes to Point Comfort Library. Commissioner Jurek asked the court about pay increase for employees. Commissioner Jurek stated he wanted to give everyone except elected officials 38 . A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to give everyone but the elected officials a 3% salary increase for 1999. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. A motion was made by Judge Hartzog and seconded by Commissioner Floyd to amend the Original Motion and to give the 3% salary increase to everyone with the exception of the Judge and the Commissioners. Judge Hartzog and Commissioner Floyd voted in favor. Commissioners Belk, Jurek and Finster voted against. THE COURT ADJOURNED AT 10:45 A.M. REGULAR JULY TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD JULY 31, 1998 BE IT REMEMBERED, that on this the 31st day of July, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State,. at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present .on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek (ABSENT) H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. Mr. Jack Wu introduced his guests Alice Yang and Chu -Chun Wang to the Court. C I _302 • • BIDS AND PROPOSALS - HELICAL CT SCANNER -LEASE -MMC The following bids were received to lease a Helical CT Scanner: Toshiba $ 9,429.64 per month Dean, Ford G.E.Medical 649,500.00 total price Phillips 518,15400 total price Phillips 9,772:38 per month Sid Mc Ginnis took the bids and they will return with a recommendation August loth. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ppANNEX pg- 201 W. AUSTIN PORT L(512)=553-<61077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: -2kl. tr1122 CITY, STATE, ZIP: LAJ AUTHORIZED SIGNATZ22- TITLE:��GDtLa> T 4kV--CZe-7 ,9 s TELEPHONE NUMBER: sE� GyupS.E,b /�,@ D�77DNS BID: 303 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT L512p53=4677979 �510 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: �s�; 1 f00AD - &INAINRA L C (sa LEI C DATE:TJuLy s /94 % ADDRESS: ���� �� Loop " • 9 ,406 CITY, STATE, ZIP: Hbus Y D� ork. 770 AUTHORIZED SIGNATURE: TITLE: TELEP, E BID: G q.1,oy9.sa 42 • Mao C J 304 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE 201 W. AUSTIN pANNEX A- PORT LA512)I553-461077979 • Q - THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. • • NAME: Philips / Kincheloe Camanv DATE: 7/30/98 ADDRESS: 1702 South Padre Island Drive NH CITY, STATE, ZIP: Corpus Christi, TX 78416 AUTHORIZED SIGNATURE: To be signed upon final negotiation TITLE: TELEPHONE NUMBER: (512) 855-3891 Office: (512) 889-6427 BID: AV -Performance CT $518,154.00 purchase $9,772.38 per month lease payment Alternative Bid: AV-Performance-S-CT $598,654,00 purchase $11,290.61 per month lease payment PUBLIC HEARING TO AMEND 1998 BUDGET Judge Hartzog opened the Public Bearing at 10:10 A.M. Dale Weathersby approached the Court concerning the boot camp and feel they need $30,000.00 for 1998 to begin the alternative education program (for the Juvenile Probation Dept.). A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to put $30,000.00 into the Budget for 1998 for the Juvenile Board for starting the Boot Camp. Commissioners Jurek, Belk, Finster and Judge Hartzog all voted in favor. a` .fit.... RESOLUTION AND INTERLOCAL COOPERATION CONTRACT WITH CITY OF POINT COMFORT FOR POINT COMFORT LIBRARY A Motion was made by Judge Hartzog and seconded by Commissioner Finster to approve the following Resolution and authorize the Judge to sign the Interlocal Cooperation Contract. Judge Hartzog, Commissioners Finster, Belk and Jurek all voted in favor. RESOLUTION OF THE COMMISSIONERS COURT OF CALHOUN COUNTY. TEXAS STATE OF TEXAS § COUNTY OF CALHOUN § WHEREAS, the Commissioners of Calhoun County finds that it is in the best interest of the County to enter into an Interlocal Cooperation Contract with the City of Point Comfort regarding the operation of the Calhoun County Library - Point Comfort Branch; and WHEREAS, the citizens of the County benefit from the maintenance of the Calhoun County Library - Point Comfort Branch; and WHEREAS, the County wishes to enter into the .Interlocal Cooperation Contract attached hereto. NOW, THEREFORE, BE IT KNOWN that the Commissioners of Calhoun County approve this Resolution and authorize the Judge to sign the, attached Interlocal Cooperation Contract. p PASSED, ADOPTED, AND APPROVED on this 4-;�day of : A -REST- LLLf't��' Marlene Paul, County Clerk COUNTY OF CALHOUN M 1 • • 11 JUDGE HARTZOG CLOSED THE PUBLIC MEETING AT llSlO A.M. 306 • INTERLOCAL COOPERATION CONTRACT STATE OF TEXAS )( KNOW ALL MEN BY THESE PRESENTS: COUNTY OF CALHOUN )( This Interlocal Cooperation Contract is made and entered into by and between the City of Point Comfort (hereinafter "Ci(y"), a political subdivision of the State of Texas, acting by and through its duly elected City Council, and pursuant to resolution thereof, and Calhoun County, (hereinafter "County"), acting by and through its duly elected Commissioners' Court, and pursuant to resolution thereof. • WITNESSETII: I. This agreement is entered into between the City and the County pursuant to TEX. GOWT CODE 791.001 et seq. The purpose of this Interlocal Contract is to 1: provide a governmental function or service that the City and the County are each authorized to perform individually. The parties agree to the terms below. 2. The City owns property that it shall lease to County for the specific use as a d, library. So long as the County uses the property as a library, the City shall maintain the roof and the air conditioning unit of the premises. 3. In exchange for the services to be provided by the City, the County agrees to maintain a library in the facilities. • 4. This agreement shall be effective from the date that the last party to the agreement approves it, and shall continue in full force atnd effect for a period Page I of 3 307 of one year from such date. This agreement may be extended by mutual agreement and resolution of the City and the County for unlimited additional terms of one year each. There shall be no limit on the number of extensions, provided that both parties agree. 5. The funds used by the parties to pay for the costs described above shall he paid out of current revenues available to the parties as required by TEX. GOWT CODE 79 1.011 (13)(3). 6. The parties to this lnterlocal contractual agreement stipulate and agree that the consideration paid by either party to the other party for the services that either party shall perform under the terms of the contract. 7. Each party to this agreement has adopted a resolution authorizing the presiding officer of each of the respective parties to this agreement to execute said • agreement, which agreement shall be binding upon both the City and the County, their respective successors and assigns.. EXECUTED IN MULTIPLE ORIGINALS by the Mayor of the City of Point Comfort and the County Judge of Calhoun County on the dates hereafter stated. ATTEST: Charlotte Hanes, Secretary CITY OF POINT COMFORT Pam Lambden, Mayor Page 2 of 3 Date • COUNTY OF ATTEST: kAItiC Ma lene aul, County Clerk A I `l 1 • Page 3 of 3 3/ .� y- Dat '! '309 A Motion was made by Commissioner Belk and seconded by Commissioner Finster to approve the following Budget Amendment requests No. 1 through 23 and A98, B98 and C98. Commissioners Belk, Finster, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: n� (Department making this request) Date: 3 V I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------ --------•---- ------ ------------ V Net change in total budget for this department is: $_1�Qp Other remarks/justification: N I understand that my budget cannot be a Commissioners' Court approval is obtain Signature of official/department head: Date of Commissioners' Court approval: • mended as re uested until • ed. Date posted to General Ledger account(s): 310 BUDGET AMENDMENT REQOBBT To: Calhoun County Commissioners' Court • From: (Department mak ng this request) Date: -1-3_o _qR • i request an amendment to the HIS budget for the year following line items in my department: Amendment GL Account I ---Account Name -- Amount Net change in total budget for this department_is: Other remarks/justification: A i understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head:. Date of Commissioners'. Court approval: Date posted to General Ledger account(s): 0.9 �• �� 311 BIIDfiET AMENDMENT REQUEST To: Calhoun County Commers$ Court From: Isu (Depart ent making this request) Date: I request an amendment to the �l budget for the year following line items in my department: Amendment QL Account —Account-Name Amount---- -i- �io� ;-----Nme - ----- --- -- Reason ---------ttQkC f- Net change in total budget for this department is: Other remarks/justification: �J I understand that my budget cannot be amended as reque edr it Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 312 0 The Computer Place arexrin•.ae«w 512562�SOSS oUOTAnoN TO: CALHOUN COUNTY AUDITOR BEN COMISKEY 07/13/98 ITEM [Mmwvitu ••• SERVER CASE CHOICE CPU & MIS PENT 11266 RAM 128 MB 3.5- FLOPPY DRIVE MITSUMI HIGH DENSITY HARD DISK DRNE 6.4 GIG ' CONTROLLER CARD ON BOARD VIDEO CARD 4MG PCI SVGA KEYBOARD 104 ENHANCED VAN95 MONITOR 1 T SVGA DIGITAL 28d i MOUSE SERIAL OR P82 OPERATING SYSTEM WINDOWS 95 CD ROM DRIVE 32 SPEED CD ROM DRIVE SOUND CARD SPEAKERS BASIC SYSTEM TOTAL 1881.00 ... NETWORK - WINDOINS NT NETWORK CARDS 10/100 BASE T-PCI - 70.00 NETWORK HUB 10/100 BASE T NETWORK HUB - 8 PORT 469.00 CABLES NW CABLE 26 /FT. INSTALLATION OF NETWORK $60 /HR INSTALLATION OF CABLE $60 /HR PRICE INCLUDES 1 YR MFG WARRANTY PRICE INCLUDES DELIVERY & SETUP COMPUTER SYSTEM 2420.00 OPTIONAL„ ADD PENT it 300 S 160100 PENT It 333 $ 280.00 TOTALS 2420.00 PRICE G00D FOR 30 DAYS PRICE INCLUDES DELIVERY & SETUP QUOTED BY; THANK YOU Fit:, ! 313 The Computer Place lM�Mi��v rin 5/2-WZ5 08 QUOTATION TO: CALHOUN COUNTY AUDITOR BEN COMISKEY 07/13/98 *** UPGRADES PER UNIT *** CASE CPU a M/B PENT 200 MMX RAM 32 MB 3.5' FLOPPY DRIVE HARD DISK DRIVE CONTROLLER CARD VIDEO CARD KEYBOARD MONITOR 1T SVGA DIGITAL 28d i MOUSE OPERATING SYSTEM CD ROM DRIVE SOUND CARD SPEAKERS BASIC SYSTEM TOTAL PER UNIT 730,00 *:• NETWORK "•• NETWORK CARDS 101100 BASE T-PCI 42.00 CABLES NW CABLE 281FT INSTALLATION OF NETWORK $60 /HR CABLE INSTALLATION $60/HR PRICE INCLUDES 1 YR MFG WARRANTY PRICE INCLUDES DELIVERY & SETUP COMPUTER SYSTEM PER UNIT 772.00 T AL E U T P E 772.00 „ PRICE 0000 FOR 30 DAYS PRICE INCLUDES DELIVERY & SETUP THANK YOU 9 0 314 .- • • The Computer Place Sa c urea-rew. �a r.nl.+ar.r rnn 512S52,SM QUOTATION TO: CALHOUN COUNTY AUDITOR BEN COMISKEY 07113/98 *** WORKSTATION **" CASE CHOICE CPU & MID PENT 11266 RAM 64 MB 3.5' FLOPPY DRIVE MITSUMI HIGH DENSITY HARD DISK DRIVE 4.3 GIG CONTROLLER CARD ON BOARD VIDEO CARD 4MG PCI SVGA KEYBOARD 104 ENHANCED WIN95 MONITOR 1 T SVGA DIGITAL.28dpi MOUSE SERIAL OR PS2 OPERATING SYSTEM WINDOWS 95 CO ROM DRIVE 32 SPEED CD ROM DRIVE SOUND CARD SPEAKERS BASIC SYSTEM TOTAL 1746.00 * * * NETWORK - WINDOWS N I NETWORK CARDS 101100 BASE T-PCI 42•00 CABLES NW CABLE .26/FT INSTALLATION OF NETWORK $60 /HR INSTALLATION OF CABLE $601HR PRICE INCLUDES 1 YR MFG WARRANTY PRICE INCLUDES DEUVERY & SETUP COMPUTER SYSTEM 1768.00 OPTIONAL: ADD PENT I1300 S IS0.00 PENT 11333 $ 290.00 1789.00 PRICE GOOD Mn 30 DAYS - PRICE INCLUDES DELIVERY & SETUP QUOTED BY: THANK YOU 3 315 7-27-1998 3:40PM FROM CALHOIW CO. AUDITOR 512 553 4614 P,I A O l n(1 BUDGET AMENDMENT RBQUNST .Tot Calhoun County Commissioners court From, (Department making this request) Date: 7—d 1 98 I request an amendment to the budget for the year following line items in my department, OL_Account_ _ Q►-'�S►o-GiSb Account Hama -------------- amendment amoun..^_-----t____ ___-___Rea90n____-_ Not change is total budget for this department in: Other remarks/justification, I understand that my budget cannot be amended as requested until Commissioners, Court approval is obtained. signature of official/department head:1 �� Date of commissioners' Court approval: Date posted,to General Ledger aocount(s), • • '316. BUDt3ET AMSNDKENT REQUEST J To: Calhoun County Commissioners' Court LJ\ From: Uit Pu-tdti,-� PM., Gd or-� (Department making this request) Date: I —aI --� I request an amendment to the )qA budget for the year following line items in my department: Amendment GL Account Account Name Amount_ Reason oi-g5tro�aao JUL 31I Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. k Signature of official/department head: Date of Commissioners' Court approval: . Date posted to General Ledger account(s): 317 $UDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:gA� �J (Depa tY ment making this request) Date: i 8 sty I request an amendment to the 1919 budget for the year following line items in my department: GL_Account__ `11! Ot-�l54o-��I ___Account -Name --- Not change in total budget for this department is: Other remarks/justification: Amendment -Amount-, __- _-_Reason A 01 4 -fr- N05-031(0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' court approval: Date posted to General.Ledger account(s): 0 • 0 (BUDGET AMENDMENT RFQUEBT To: Calhoun County Commissioners' Court From SHERIFFS DEPARTMENT (Department making tills request) • Date: July 30, 1998 I request an amendment to the 1998 budget for the year following line items in my department: Amendment GL Account I ^--Aceount Maxie - Amount ----^_-Reason --------------------------------------- ---^-- 01-4540-6420 01-4540-6450 01-4540-5601 Travel Out of County 1, 000.00 Training- Reg Fee's 500.00 Sheriff Equipt/Vehicsies 500.00 Law Enforcement Supplies — .2,000.00 • Net change in total budget for this department iat Other remarks/justification: I understand that my budget cannot be amended as requested un Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 319 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: K pj I (Department making making this request) Date: 1-d-3-g I request an amendment to the IC69 budget for the year following line items in my department: Amendment GL Account Account Name Amount---- put3.11,1 Or-RSo►-S�Ioi l S �3� t- _— A Net change in total budget for this department is: $ `J other remarks/justification: Reason_ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: , Date of Commissioners' Court approval: Date posted to General Ledger account(s): NU • 320 E • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: B PirC (Department making this request) Date: 1-13 93 Page 1 of 2 I request an amendment to the 1IIdGGp budget for the ear ' following line items in my departmyent: GL Account IF Account Name 5101 GENERAL OFFICE SUPPLIES Yn/r p9�, 5190 MISCELLANEOUS SUPPLIES M � 5220 MACHINERY PARTS/SUPPLIES — 5230 GASOLINE/OIL/DIESEL/GREASE 5240 TIRES AND TUBES — 540T ROAD AND BRIDGE SUPPLIES 5410 TOOLS -- 5420 SIGNS 5430 PIPE - — 5435 INSECTICIDES/PESTICIDES 5440 LUMBER — 5503 JANITOR SUPPLIES 6190 OUTSIDE MAINTENANCE — 6210 TELEPHONE SERVICES 6221 POSTAGE --- 6231 LEGAL NOTICES 6320 TRAVEL OUT OF COUNTY -_ 6520 MACHINE MAINTENANCE 6521 MACHINERY/EQUIPMENT REPAIRS _ 6525 EQUIPMENT RENTALS 65SO RADIO MAINTENANCE — 6705 UTILITIES 6750 BUILDING REPAIRS 6930 PHYSICALS 6999 MISCELLANEOUS &W,,a,^5-------- Amendment --Amount Reason 74W - ----- ------ 6,655 4,418 1,410 7 nlM 44,873 Q12 2,340 8.604 9,433 1.796 245 A,834 214 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: / Date of Commissioners' Court approval: Date posted to General Ledger account(s): N 321' BTIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Al� PhocAT�7� — (Department making this request) Date: -1-�3 4 I request an amendment to the llld budget for the year following line items in my department: Amendment GL Account # Account Name_ -""'" 5101 GENERAL OFFICE SUPPLIES O _ 50 MISCELLANEOUS SUPPLIES _— 522220 MACHINERY PARTS/SUPPLIES 5230 GASOLINE/Olt/DIESEL/GREASE 5240 TIRES AND TUSES -- 5401 ROAD AND BRIDGE SUPPLIES 5410 TOOLS 5420 SIGNS 5430 PIPE 5440 LUMBER — 5503 JANITOR SUPPLIES 6190 OUTSIDE MAINTENANCE — 6210 TELEPHONE SERVICES 6221 POSTAGE — 6231 LEGAL NOTICES 6320 TRAVEL OUT OF COUNTY — 6520 MACHINE MAINTENANCE 6521 MACHINERY/EQUIPMENT REPAIRS . -- 6525 EQUIPMENT RENTALS 6550 RADIO MAINTENANCE -- 6705 UTILITIES 6750 WILDING REPAIRS 6930 PHYSICALS 6999 MISCELLANEOUS Page 2 of 2 Reason (112,603) 1 �eNaLk NET CHANGE 30,000 JUL 3 1 1998 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • r� 322 11-13-1997 d:31P11 FRi;11 CALH..;_vl __, AUDITUF. 6:2 SSB d614 - P_6 BU06fiT AMENDMENT RBQV$fiTll 1 --AA I To: Calhoun county Commissioners' court From: 14 pj_ _� (Dep/artme t making this request) Date: y /a� 2 requess_t.— aLnnaamendment to the _��%� budget for the year , following line items in my department: GL_Account-f. • Aceoas:t Net change is total budget for this department is: Other remarks/justification: Amendment ---Amount---- ,0W, co ____ Reason i .understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained., Signature•of official/department head: ] , Date of commissioners' court approval: Date posted to General Ledger rccount(s): CJ 323 HIIDdET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:�C�•+rl (Department making this request) Date: -IL-q9 I request an amendment to the « 9 9 budget for the year following line items in my department: GL-ACCOunt _ $' ol Amendment Account Name -_-Amount_ wo Net change in total budget for this department is: Other remarks/justification: I I • Rea/son/n_��_ y bJ,y�_T� OA � U� C a6SAMA tn,a4.Ar- 0A-600 • JUL 3 I ly�ti I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 324 BDDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: R Q Pn,�,,6 3 (Department making this request) Date: '7 _X7_ 93 f GGQ I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason --------- ------------------ ------------- ------------------- 01-wsn-�d3o 5yoi 0 51A6 moll ia� (alto o Net change in total budget for this department is: i7 i Other remarks/justification: JUL 31 w8 I understand that my budget cannot be amended a re ted until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners'.. Court approval: Date posted to General Ledger account(s): 325 BDDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: R B f /La_t�nC-� -3 IA, (Department making this request) Date: '1 .a% - 99 I request an amendment to the _8 budget for the year following line items in my department: Amendment GL Account # Account Name -^ Amount Og-85o_—d3o ��91 Q� Rio rs Ligo Net change in total budget for this department is: other remarks/justification: Reason I understand that my budget cannot be amended as re t until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C n U 0 -326 BQDGET AMENDMENT REQUEST To: Calhoun • {County Commissioners)' Court From: p B. i IlaC1Mr (4 (Department making this request) Date: 6 -9 8 I request an amendment to the tq a budget.for the year following line items in my department: GL-Account-#- �f0�1-g5ou-78(a.l ✓ Oy-�5o�-�fol ✓ Cry-�l�ho-"tG�$ Amendment -- Account -Name ---Amount---_ P3�� �ZC:ntry------ 000 • Net change in total budget for this department is: S Other remarks/justification: 13 -------Reason ------ I understand that my budget cannot be amende as requested until Commissioners' Court approval is obtained. Signature of official/department h6ad: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 327 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: -b-.b i SQIW4I*-" �. " (Department making this request) Date: p I request an amendment to the ICO budget for the year following line items in my department: Amendment GL ACCOUnt # Account Name Amount Reason 5(Q-gSoo-C�l►b �'1� Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 3213 11 BUDGET AMENDMENT REQUEST I\/ To: Calhoun County Commissioners' Court v From: sLf�l JQIU�tcs w:ay ��hM, my (Department making this request.) -- Date: I request an amendment to the i�t9� budget for the year following line items in my department: Amendment OL Account Account Name Amount Reason ------------- ------------------------------- ------------------- rj-g5oo-(�t�L "Z)5 Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 329 BUDGET AMENDMENT REQUEST ] To: Calhoun County Commissioners' Court From: �s �l �41U)lCuun�gti. `�� t •+-- (Department making this requ st) Date: &_ ) 9? p I request an amendment to the MY budget for the year following line items in my department: Amendment GL Account # Account Name ---Amount-------Reason Net change in total budget for this department is: g ----=-= - Other remarks/justification:Arri JUL 31 UJH I understand that my budget cannot be amended as eques MA U III -TT Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger iccount(s): • 330 BUDGET AMENDMENT REQUEST • L 1 1 To: Calhoun County Commissioners' �Coo"u/rt From: �s Chi SRIU )lam — 1 pfjgq )� (Department making this request) Date: L cf g p I request -an amendment to the IqI budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason _-•---------- ------------------ ------------------ ------------- ------------------- �,� y-g5c�o—C�itL 950 Net change in total budget for this department is: $-- �- -- Other remarks/justification: AP>. JJ, �� ?.�' u.r I I understand that my budget cannot be amended as r quest d until Commissioners' Court approval is obtained. signature of official/department head: i • Date of Commissioners' Court approval: - Date posted to General Ledger account(s): 331" BUDGET AMENDMENT REQUEST u v To: Calhoun County Commissioners' Court From: l T T� (Department malting this request) Date: 1-�-99 i request an amendment to the "L( 1 budget for the year following line items in my department: GL- Account -#- `�w.� Amendment Account Name Amount Reason • Net change in total budget for this department is: other remarks/justification: s' O� A,Ppi� I understand that my budget cannot be amended as commissioners' Court approval is obtained. r Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 332 • • 07/28/1998 13:09 512-785-5602 CALHOUJ COUNTY PCT a 7-27-1998 4:WbW?d rnV` �SODGST aMEMmENT RBQDDBT To: calhoun County COvuai86ioners' court From: cap. Prej. - CrestvLew Seger Fleet (Department making this request) Date: 7/27/98 1 request an amendment to the 1998 budget for the following line items in my department: GL Account # New 61'9000 9101 Sew 61 SS00 1909 New 01 90M 9261 01 S50b %01 -Account -Name... Tramfer fraa_GemMral Ftad Sewer Facilities Trans. to cap.Froj.-Crestview Road/Bridge Supplies Net change in total budget for this department isa other remarks/justification: ............. PAGE 01 Amendment Asaeoa amount - -------Reason------ $ 0 i understand that my budget c mmissioners' Court Cannot approvalis obtained. as Signature of official/department head: Date of commissioners' Court approval: u Date posted to General Ledger account(s): JUL 3 I IM I9 333 HDDGET AMENDMENT REQUEST To: Calhoun County commissioners' Court From: Q4&---f/t W — I—=S 11i..�-(� —(Department making this request) Data: I request an amendment to the budget for the ear following line items in my department: Amendment GL Account # Account Name Amount Reason ----^---^---- ----------^------- ------------- ------- ------------ Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): FAp p - OE?�. 0 ,334 CJ • HIIDOET AMENDMENT REQUEST 6� To: Calhoun /County Commissioners, Court T".�a.V From: fiD. ��T 0 .o) Department making this request) Date: I-OMA$ I request an amendment to the t ) budget for the year following line items in my department: GL Account $ 000= 81 (a1-�Doo1'l01� .__Account Name 20 1.-CL, U0 eevArlL Net change in total budget for this department ist other remarks/justification: Amendment _Amount__ (00.000 60,000 la oo0 I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason 335 BUDGET AMENDMENT REQUEST "I'M To: Calhoun County Commissioners' Court From: Cap. pro].-Road/Bridge Infrastrmt"s (Department making this request) Date: 7/27198 I request an amendment to the 1998 budget for the year following line items in my department: Amendment GL Account Account Name Amount 66-9000-9107 Transfer frm RB Pct 2 ® -15,000 66-9000-9108 Transfer from RB Pct 3 (Z -11,130 07-9000-9266 Trans. to Can.Proi.-M Infrast 08-9000-9266 Trans, to Cap.Proj.-R/B Infras ./ 11,130 Net change in total budget for this department is: Other remarks/justification: Reason $ a o'7 15�0w) -.�� - o f 1 i,13o I understand that my budget cannot be amend ne st d until Commissioners, Court approval is obtained,. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • 11 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: C (Depa tment making this request) Date: I request an amendment to the M W budget for the year following line items in my department. Amendment GL Account # Account Name Amount Net change in total budget for this department is: Other remarks/justification: s 3, 500._ - -__-_--Reason J3 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 33'7 I 'BIIDGET AMENDMENT REQUEST _ To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the budget for the year following line items in my department: Amendment GL -Account-- ---Account ---- Name ---Amount-----------Reason ---------------------- Di-'tS-�S-6S�� owl . 6 • ��� o, CWa Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested trntil Commissioners' Court approval is obtained.�— Signature of official/department head: Date of Commissioners' Court approval: �sJtIC)A Date posted to General Ledger account(s): 33,8 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court iJ From: FI Q1� I IZc-rRCTl e.4 Po t wT (30M S o IZT (Department tmaking this request) Date: _ 91 I request an amendment to the 19q 8 budget for the year following line items in my department: Amendment GL Account t{1 Account Name Amount Reason 0/-q5-1B-73n$ (,J:aP17)9G Ovrc,gY 18oa • Net change in total budget for this department is: Other remarks/justification: r~ rUt'lP__r-a-Z Lnu_�4rY f IeZ IIZVGIC (10%OVrD) /iu2CW. ML'OSH IV-Vce- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 339 BIIDGET AMENDMENT REQUESTI To: Calhoun County Commissioners' Court From: (Depar nt making this request) Date: 7 /hib I request an amendment to the budget for the year following line items'in my department: Amendment GL Account Account Name Amount Net change in total budget for this department is: Other remarks/justification: _---_--Reason--- Lj a_ -tea Q_V:L-� ,L,311 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 -340 MEMORIAL MEDICAL CENTER - UPGRADE FOR CPSI SYSTEM A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to declare upgrade for CPSI System as a single source emergency item for Memorial Medical Center and to approve the purchase at $30,958.00. Commissioner Finster, Jurek, Belk, and Judge Hartzog all voted in favor. COST OF LIVING ADJUSTMENT FOR ELECTED OFFICIALS FOR 1999 Judge Gary Noska asked the court to reconsider the cost of living adjustment where the Commissioners' Court agreed to give all employees with the exception of the elected officials a 38 cost of living adjustment. He felt the • officialselected were being Sheriff Browning andMarlene Paul ralso aagreed awith. Judge Noska. The Court agreed to look at it on August 5th. CLOSED MEETING - CONFER WITH ATTORNEY The Court being in open session, the County Judge as presiding officer publicly announced that Commissioners' Court would go into a closed meeting as authorized by Section 551 of Vernon's Texas Codes Annotated, Govern- ment'Code. The specific section of the Government Code permitting discussion/deliberation in Closed meetings is: Sec. 551.071 which authorizes closed meetings for consultation with attorney. The County Judge further publicly announces that before any final action, decision or vote is mate regarding the subject matter of said closed meeting, this meeting will be reopened to the public. The Court went into closed session at 11:35 A.M. The Court reopened the meeting to the public at 12:35 P.M. No final action, decision or vote with regard to any matter considered in the closed meeting was taken. THE COURT RECESSED UNTIL 2:00 P.M. • APPROVAL OF MINUTES A Motion was made by Commissioner Finster and seconded by Commissioner Jurek that the minutes of the May 29th, June 8th, 12th and 30th be approved. Commissioners Finster Jurek, Belk and Judge Hartzog all voted in favor. Howard G. Har zog, County.Judge Leroy Be , Commissioner, Pct 1 Fran in Jure Commissioner, Pct. 2 H. F oy Commissioner, Pct. 3 Kenne Fins er Commissioner, Pct. 4 Marlene Pau County Clerk CONTRACTS WITH TEXAS DEPARTMENT OF HEALTH A Motion was made by Commissioner Belk and seconded by • Commissioner Jurek to approve the following Contracts with the Texas Dept. of Health and authorize the County Judge to sign the Contracts:; 1. Title V - Family Planning Services 2. Oras - Pays LVN Salaries The Contracts are on file in the County Judge's Office., Commissioners Belk, Jurek, Finster, and Judge Hartzog all voted in favor. 341 BIDS AND PROPOSALS - POLE BARNS FOR PCT. #1 AND #4 A Motion was made by Commissioner Finster and seconded by Judge Hartzog to authorize the County Auditor to advertise for bids for one Pole Barn each for Pct. # 1 and Pct. #4 with bids to be opened August 31, 1998. Commissioners Finster, Belk, Jurek, and Judge Hartzog all voted in favor. DONATIONS TO LIBRARY AND FIRE PROTECTION/PORT O'CONNOR A Motion was made by Commissioner Finster and seconded by Judge Hartzog to accept the donation of library books as listed and to accept the donation of the radio TO Fire Protection/Port O'Connor from teh Port O'Connor Volunteer Fire Dept. Commissioners Finster, Belk, Jurek and Judge Hartzog all voted in favor. These items have been donated to the Calhoun County Library during the months of May & June Books Donor 1968 World Book Encyclopedia - 22 vols Barbara Burkett Finding my father 1. Stories to remember - vol. 1 Stories to remember - vol. 2 The total woman Cry, the beloved country Day-by-day God's spy A woman's world Arthur Blessitt's Rreet University Woman to woman Guideposts - May 1997; July 1997 Reader's Digest - May 1997; July 1997 Secrets of the Animal World Am I Going to Heaven Bible Puzzles, Quizzes & Games Malachi: Rekindling the Fires of Faith Handle with Prayer In His Steps Fountain ofYouth- I Dared to Call Him Father The Amstrad The Official America Online Tour Guide Windows 3.1 Season of Passion Roxie Logan Heart Beat Roxie Logan Going Home Roxie Logan Sanctuary Roxie Logan Wisconsin Wedding Connie Hill Whirlwind Connie Hill Bright Hopes Connie Hill Reader's Digest - May; April; November 1997 Unknown Screen Acting To Renew America Colin Powell My American Journey Prolog Programming for Artificial Intelligence Mr. Ting -Chiang Chen Discrete Mathematics it An Introduction to Database Systems Vol. II Computer System Architecture Assembler Language with Assist and Assist/1 Operating Systems • • 0 PUl: Structured Programming & Problem Solving Intro. to Turbo Pascal Edition of Art & Scienced Programming Pascal System Software Data Structures Computing for Engineers & Scientists with Fortran 77 Computer Info. Systems Development: Analysis & Design Data Base Management A Guide to Expert Systems Microcomputer Applications Unix System 5 Turbo C Fortran 4 Programming Introduction to Data Structures Elements of the Theory of Computation Programming in C Turbo C MicroComputer Applications Data & Computer Communications Lis P------ Artificial Intelligence Operation System Concepts Pascal Plus Data Structures Stitch by Stitch The Mummy, the Will, & the Crypt A New Leash on Death Bargello Witches Ghost & Signs The 7 Habits of Highly Effective People A Voice in the Wilderness Duskin Not Under the Law Kerry The White Flower The Man from Shadow Ridge The Street of the City The Man of the Desert Grimmy Best In Show Before Honor Moby Dick Fandango Bar - 20 Stormblade Beach Music The Rainbow Trail Look Away If Wishes Were Horses Mix -Up at the O.K Corral A Miracle of Rare Design The Dream Lover The Clan of the Brave Bear Lonely on the Mountain Batman Forever Miss Seeton Plants Suspicion The Hunt for Red October Adventures in Prayer A Future& A Hope World Atlas Each New Day Gulliver's Travels Lift Him Up Mr. Ting -Chiang Chen Unknown „ , Unknown , „ „ , 343 The Arabian Nights " The Screw Tape Letters " The Guilt Trip " The House of Seven Gables " Selected Essays " A Church Mouse Christmas " Works of Josephus Vol. I " The Battle for the Mind Handle with Prayer " Works of Josephus Vol. H The Holy Spirit " Till Armageddon 3 Steps Forward 2 Steps Back " Knowing GOD Strengthening Your Grip The 1980's Countdown to Armageddon " Legacy of a Pact Rat " Till Armageddon If A Word in Season " How to Pray " The Seductional Christianity " Silver Anniversary Classics: The Power of Prayer " Silver Anniversary Classics: The Pursuit of God " The Late Great Planet Earth " The Greatest Thing in the World " Angels " The Letter to the Hebrews " Destined for the Throne " How to Study the Bible Colossians: Christ Above All Unknown The Beloved Invader " • In His Steps " Peace with God " Britannica Book of the Year 48 - 51 Bruce Graham Britannica Book of the Year 62 - 71 Bruce Graham 8 Entertainment Weekly 5-4/6-12 # 430-436 Donna Edwards 7 Chinese Books (1 set) Po-Chiu Chang The New Yorker -. 7 Magazines Bill White April 13, April 27, 1998, May 4, 1998, May 18, 1998 Nov. 17, 1997, Jan 12, 1998, Feb. 9, 1998 Treasury of Life and Literature Jenny Chivaro A Dog of Flanders and Other Stories " Great Stories about Dogs " Target Williamstown " The Sword of Ganelon Adventures in the Blue Beast " Mark Twain Adventures in Old Nevada Strosa Light Merrill Phonies " The Wonderful World of Food The Substance of Life " Gift from the Sky The Story Behind Great Stories Yosemite Tomboy • Good Old Boy The Treasure in the Little Trunk " No Time on Our Side " The Boy Who Came Back " Rim of the Ridge " Go with Him Twain Finding New Neighbors Mystery in the Desert " The Mystery of the Tarnished Trophy " Thombush Jungle - 344 � Indian Burial Ground Too Steep for Baseball River Boy Phantom Backfield Kick the can The story behind great books The white doe Seabirds Batter up! Loyalties: whose side are you on? Quest of the lost Santa Isabel The search for Piranha A western sampler The master of Scare Hollow The Peterkin Papers Complete secretary's handbook DNealian handwriting Warriors woman Foreign affair Besieged Rival attraction Child bride A knight in shining armor One girl at a time Bride The land of maybe Family fortunes The rainbow bird Saving Grace World's best romances - vol. 2, 3 & 4 World of strange phenomena Love play Love songs Prophet of destiny 1995 Consumer Reports buying guide The steeping lady Captive bride Twice a bride Endless summer Infamous Travel & recreation discounts The woman who knew too much Yet love remains Never tease a wolf The cattleman Silver tower Silent descent I nmediate action The minotaur The sum of fears Deep six Flight of the old dog Hot shot Seal! The client Boone • Menfreya in the morning Iacocca: an autobiography Citizens Hughes Tender yearnings My kind of love An act of love A negotiated surrender Southern fire Jenny Chivaro 11 to It It It , „ „ M Jenny Chivaro It 11 , „ Unknown , „ „ , , Unknown , „ „ , „ „ „ 345. -- No place to hide Whiteoak heritage The pelican brief General chemistry On thin ice Sew simply, sew right The Kappillan of Malta Pictorial history of the Second World War - vol. III Pictorial history of the Second World War - vol. V Swift water Crime and punishment notes When the eagle screamed Anatomy and physiology - vol. I Survey research The baddest virgin in Texas Sorcerer Rebel Something worth keeping Rugrats and rawhide Too close for comfort Miracle child For the love of Mike Seduced Baby in blue Hero for hire Barefoot in the grass Once upon forever Ironheart The falcon and the flower Out of the dark The promise Licensed to sin Full-time father A stranger to love Naughty and nice The woman at the well Addie and the renegade Something more White lies & alibis Kids, critters and cupid Woman to woman Forbidden Choices Body and soul Maggies man As years go by Mr. Angel Runaway The cowboy takes a lady York, the renegade Dark whispers The coming fury Biplane Mans reach for the stars Plants that changed the world They flew alone Superpower, the story of atomic energy The American ideal of 1776 The story of America in pictures From Lexington to Liberty Hellcats of the sea The Panay incident Roosevelt & Pearl Harbor . Forged in honor _. N of 01 „ Yvonne Tyler , „ „ „ „ I I Yvonne Tyler , „ , „ „ Raymond Wagner „ 40 0 Q Games of state Enigma Six silent men Recondo The first sacrifice The war in 2020 Carrier High flight On dangerous ground Point man War breaker Rob Roy Apocalypse watch Mirror image Red sand Rules of the hunt Storming heaven The Grin The enemy within Exocet Back to the future II Famous statements speeches & stories of Abraham Lincoln The Wright Brothers at Kitty Hawk Indians of the plains Mitzi & the terrible Tyrannosaurus Rex Kids Shenanigans Earth abides They saw America first Basic issues 'of the American Democracy A book of myths Fireworks, picnics, and flags Lobster Crane Easy Origami The Headless Cupid • The Cricket in Time Square Strawberry Girl Mr. Popper's Penguins Ramona and her father Civil War Handbook Stone Henge & Avebury Ghost Squadron Stories, anecdotes, and humor from the Civil War The White House: An Historic Guide Guiness book of world records 1987 Western Civilization Mans conquest of space The red horseman George Washington: Man and Monument A Pilgrim who made progress Howliday Inn The Hardy Boys: The Billion dollar ransom The Hardy Boys: Program for destruction Across Five Aprils If you sailed on the Mayflower Birds Insects: Photographing Nature • Seashore Reptiles &Amphibians The Legend of Sleepy Hollow Onion John Clear the bridge Hardy Boys: Scene of the crime Hardy Boys: Dead on target _ . .. _ _. _ -1. —... — ... __. Raymond" Wagner 11 11 Raymond Wagner 34'7 Great Texas Christmas legends Raymond Wagner Hardy Boys: Street spies Nancy Drew & Hardy Boys: Double crossing Hardy Boys: The Demons den Nancy Drew & Hardy Boys: A Crime for Christmas The Wilder wedding Unknown Into the Labyrinth to The Offer to Lord Sin Storm Seed Faith of tarot Concert of ghosts Cromm The You don't need a man to fix it book A Second chance House hold hints & handy tips (2 bks) One red rose « Beguiled One punk rose One white rose Woman of the inner sea Runaway National Geographic June 1983 Ifyou were an animal doctor Get your tongue out of my mouth I'm kissing you, good-bye Voyage from yesteryear Illegal aliens Star Wars Vol. 3 The Web of the chozen The Health of nations Know your own LQ. Beowulf Contrasting Decades: The 1920's & 1930's How to repair Briggs & Stratton engines 2nd Edition Poor Wizard's Almanac & Book of facts Rider at the gate Cloud's rider 2061: Odyssey three Strange Attractors Star Wars Vol, i Star Wars: Han Solo Adventures Greenthieves A Night int he Netherhells Selected poems: Langston Hughes The Uplift War Startide Rising Unknown Day of Atonement The Ayes of Texas The Milwaukee Murders The Fallen country Teklords Quozl . 11 The Phalanx dragon Star Trek The Next Generation: Q-in-law Unification " Star Trek The Next Generation: Q-in-law Unification Star Trek IV: The Voyage Home Withering Heights Star Trek: Sarek Star Trek The Next Generation: Relies Phenomenon: Forty years of flying saucers " Letters home from Vietnam For Love of Mohter - Not The Story of King Arthur & his knights Malachite Prim and Improper ,All 1_know about animal behavior I learned in Loehmanns dressing room " 348 The Visitors Unknown The Veils of Aziaroc The Golden people King Davids spaceship Black Beauty Alien „ Dark is the sun " The Lost world Widow woman A Case of need The Mearth War Dragon fire „ The Ship who sang . Partnership Crystal Line The Rowan Raft The End of the matter The Hitchbiker's Guide to the galaxy " For love of Mother - Not The Foundation trilogy " Strangers " The Stars are also fire " Dirk Gently's Holistic Detective Agency " The Robots of dawn Unknown The Second generation „ The Time ships „ Dragon lance: Riverwind the Plainsman Kaz the Minotaur „ Foundations Edge Flux „ The Tainted sword „ Dragon Lance: Brothers majere Dragon Lance: The Time of twins • Dragon Lance: Kendermore „ Dragon Lance: Darkness & light „ Dragon Lance: The Magic of Krynn „ Dragon Lance: Stormblade „ Dragon Lance: War of the twins „ I, Robot Darksword Tilogy Vol. I Forging the darksword Darksword Trilogy Vol. II Doom of the darksword Darksword Trilogy Vol. III Triumph of the darksword Easy crafts „ Essentials of drafting Judas, my brother „ Inventing America Stolen blessings „ The March of Folly from Troy to Vietnam Inquest „ Rush to Judgment The Discoverers „ Todays Nonfiction best sellers Readers Digest Condensed Books The Music of man „ Japanese flower arrangment for American homes The Realms of Arthur Ecstasy Romance: Sweet Revenge Ecstasy Romance: Sheer Delight Ecstasy Romance: The Thrill of his kiss Ecstasy Romance: On Wings of magic Ecstasy Romance: Passionat Ultimatum A Marriage made in heaven „ The Autobiography: It doesn't take a hero Kennedy „ Heaven on Earth „ A Thousand Days „ The Human zoo „ The Pleasure of his company 349 The Naked ape Unknown Help the poor slugger " Krispos of Videssos " Deeper than the night " After the night " The Cat who blew the whistle " The Coelura " Time remembered " Modem Advanced Accounting • Principles of auditing " Understanding American Government " Cost Accounting: A Managerial emphasis; 5/E " Applied Calculus for business, economics, life sciences, & social sciences " The Win Win Negotiator " Technical Drawing " Mathematical Analysis higher course " An Introduction to Mathematical analysis " Engineering graphics 4th edition & 3rd edition " Intermediate Accounting " General Chemistry 6th edition " Notorious " A true story - Mommie Dearest " Op -Center: Balance of power " The sixth commandment " National Geographic - Oct. '85, Sept. '85, Jul. '85, Apr. '81, Mar. '84, Dec. '82, " Dec. '81, Dec. '80, May'86, Nov. '84, Dec. '84, Jan. '86, Jun. '84, Oct,'86, of Feb. '86, Nov. '86, Mar. '86, Mar. '79, Mar. '81, May'80, Nov. '79, Jul. '84, " Aug. '86, Nov. '82, Feb. '80, Jan. '81, Sept. '84, Dec. '85, Nov. '83, Feb. '79, " Mar. '80, Nov. '80, May'85, Oct. '82, Jun. '81, Jul. 180, Mar. '83, Apr. '82, " Dec. '83, Aug. '83, Jul. '79, Jul. '81, Nov. '81, Jan. 184, Sept. '82, Apr, '79, Aug, '79 " • Reader's Digest - Jan. '81, Feb. '78, Apr. '78, May'77, Dec. '79, Aug. '80, Feb. '77 " Jun. '79, Dec. '80, Dec. '78, Oct. '78, Sept. '80, Jan. '78, May. '79 " Grendel " For Love or Money " The Worid's last bachelor " Net Sci-fi: A Comp, of best science fiction on intemet " The Tailor of Panama " Lords of the seventh swarm " The New Yorker - Jan. 26, '98, Nov. 10, '97, Apr. 20, '98, Mar. 16, 98, Bill White Mar. 23,'98, Feb. 23,'98, Mar. 21,'98, Mar. 9,'98, Mar. 30,'98 " Reader's Digest - Mar. '78, Aug, '78, Apr. '77, Jul. '79, Nov. '78, Mar. '79, Unknown Feb. '81, May'80, Sept. '79, Sept. '78, Jan. '79, Nov. '80, Jun. '80, May'78 " Jul. '78, Apr. '79, Jun. '77, Nov. 79, Aug. '79, Mar. '77, Jan. '80 " National Geographic - Sept. '83, Oct. 179, Sept. '81, Oct. 184, Jul. 182, Apr. 183 it Reader's Digest - Apr. '80, Sept. '77 Unknown National Geographic - Sept. '80, May '81, Jun. '80, Apr. '80, Jun. '79, " Feb. '84, May'83, Jan. '83, May'82, Aug. '80, Oct..'80, Aug. '85, " Jun. '85, Apr. '85, Mar. '85, Jan. '85, Jul. '83, Feb. '85, Jun. '82, Aug. '81, " Jan. '79, Apr. '84, May'84, Feb. '81, Dec. '79, Jan. '82, Sept. '79, Dec. '86, " Sept. '86, Jul. '86, Jun. '86, May '79, Aug. '84, Jan. '80, Feb. '81, Feb. '83, " Oct. '83, Feb. '82, Aug. '82, Oct. '81 It Prelude to passion It • Summer's storm „ Between the raindrops „ After dark „ Forbes - Feb. 23, 1998 „ Money -Jan, 1998 „ U.S. News - Mar. 30, 1998 „ Bloomberg Personal - Mar. 1998 Bloomberg Personal - Nov. 1997 Forbes - Mar. 9, 1998 Saltwater Sportsman - Apr. 1998 „ Forbes ASAP -Apr. 6, 1998 „ Sports Illustrated - Mar. 30, 1998 " Saltwater Sportsman-Mar.1998 „ Bloomberg Personal - Dec. 1997 Unknown" Forbes - Mar. 23, 1998 " Sports Illustrated - Feb. 9, 1998 " Sports Illustrated - Mar. 23, 1998 " Forbes - Dec. 29, 1997 " Texas Highways - Jan. 1998 Bloomberg Personal - Jan/Feb. 1998 Forbes - Feb. 9, 1998 " U.S. News -Apr. 20. 1998 " Saltwater Sportsman - May 1999 Sports Illustrated - Apr. 13, 1998 " U.S. News - Apr. 6, 1999 " U. S. News -Apr. 13, 1998 " Forbes - Apr. 6, 1998 Forbes -Apr. 20, 1998 " Money - May 1998 Texas Journey - May/June 1998 " Bloomberg Personal Finance - May 1998 " U.S. News - May 4, 1998 " U.S. News - Apr. 27, 1998 Sports Illustrated -Apr. 27, 1998 " Sports Illustrated - Apr. 6, 1998 " Sports Illustrated - Apr. 20, 1998 ports Illustrated -May 4, 1998 Forbes - May 4, 1998 Unknown U. S. News - May 18, 1998 Sports Illustrated - May 11, 1998 „ Collier's Encyclopedia - Vol. 1 Aapo „ „ - Vol. 2 Apo - Ban „ - Vol. 3 Ban - Bru „ - Vol. 4 Btu - Chi " - Vol. 5 Chi-Cyc „ - Vol. 6 Cyc - End „ - Vol 7 End - For „ - Vol. 8 For - Gre „ - Vol. 9 Gre - Inc „ - Vol. 10 Inc - Jet „ - Vol. I 1 Jet - Lis „ - Vol. 12 Lis - Met „ - Vol. 13 Met - Neb „ - Vol. 14 Neb - Pal „ - Vol. 15 Pal - Pri „ - Vol. 16 Pri - San „ - VOL 17 San - Stu „ - Vol. 18 Stu - Uni „ - Vol, 19 Uni - Zwo „ - Vol. 20 Bibliography - Index - Vol. 21 Standard Dictionary A - Lobar - Vol. 22 Standard Dictionary Lobate - Z Collier's Encyclopedia Yearbooks - 1961 - 1974 Creative Science Series "The way of the weather" „ „ „ it "Atoms, energy, and machines,, „ „ " "The earth's story,, „ "Planets, stars, and space" „ National Geography maps of Alaska How to organize your work and your life Fitness walking for women „ „ Style is not a size „ Loving each other „ Dave Barry talks back Streamlining your life „ Winning when it really counts „ Unlimited power „ Put it in a memo Making it on your own „ The best home business for the 90's „ Coffee „ The pocket Powter „ 351. Intermediate accounting Unknown Business Law " Psychology of adjustment and human relationships " Principles of auditing to Cost accounting: a managerial emphasis " Handbook for writers You're the boss! " Million dollar habits " Managing your own money " More wealth without risk " Vitamin Bible People skills Why the best -laid investment plans usually go wrong " Your finances in the 1990's " Just say a few words: the complete speakers handbook " Straight talk on money " Stop the insanity! " Organize yourself " Borrowing for your business " Designing your face " Color me beautiful " Clothes " Hawaii " Macartney's illustrations " Shadow over America " Confessions of happy man" " Meet the American Jew " No greater power, perspective for days of pressure " More stunts " Devotions for adult groups 11• Todays best non-fiction " Into the wind It Possum trot farm " Quiet talks on power " Praise the Lord anyway " Exploring the New Testament " Salvation songs for children " You can be the wife of a happy husband " The Thom Birds to Our greatest gift " Psalms: songs from life " The faith they kept " Speak to the earth " A harmony of the gospels " Prayerables " Convention, M.D. Elizabeth Hunt Readers' Digest Condensed Books to Perry Mason " Scarlett " Perry Mason: Too many murders " Treasurers " Life's not fair but God is good California Gold - vol. I " " to - vol. 2 it New moon rising " When you look like your passport photo, it's time to go home " The Bailey Chonicles to Nothing lasts.forever " Shirley Temple: American Princess " Sweet liar " Get to the heart " All in the game Unlmowd A time to love " Not for any price " Escape to paradise " . ww •_ .e __ _ Beginner's luck UNKNOWN No easy way out " Focus on love A perfect vision When hearts are fight again " Peter's sister " Today is yours " Design for desire " A matter of style " High jinx " Fear and loathing: on the campaign trad'72 " An odor of sanctity " Finite mathematics: students manual " Insiders " " Dreams -your magic mirror Unnatural death confessions of a medical examiner " On becoming a leader " Readers Digest Condensed Books - vol. 2 1998 " " " " - Vol. 3 1985 " The green train " Song of Solomon The seventh commandment Nightbloom " Let me call you sweetheart " Sybil Leek's astrological guide to successful everyday living " Catch -22 Unkown Transformation " Time flies " Gods and spacemen in the Ancient East " rm OK - You're OK " The ultimate secrets of total self-confidence " Winter prey " A man called Intrepid " Dianetics " Blood tie " The devils alternative " • The last Mafioso Great ideas from the great books " " Future shock " The intimate sex lives of famous people " The third wave " An exchange of eagles " When rabbit howls " Best sellers from Reader's Digest " Here and hereafter " On the night of the seventh moon " At random the reminiscences of Bennett Cerf " The supernatural " The teaching of Buddha " Readers Digest Condensed Books " Texas - vol. I & II " A subtreasury, of American humor " A song of sixpence " Blindsight " The Oxford Popular English Dictionary " Coroner " Winning at trivial pursuit " Extraterrestrial visitations from prehistoric times, to the present " Godfires " The stranger „ • The cat who came for Christmas " Wuthering Heights " Walden - Civil Disobedience " Tender is the night " Act of will " Longfellow " Fathers and sons " The seventh century background " The rise of Silas Lapham " Othello " 353 The bridge of San Luis Rey The Scarlet Letter The Hobbit The horses` mouth Whitman, Leaves of grass, and selected prose Emerson, Selected prose and poetry Whittier Twelfth night Selected tales and sketches History of England - vol. I & vol. 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" 1 1 I businesses you can start for under $10,000 " 'Pile end of the American Era " T1re best companies ibr women " Plan or die " Theodore Roosevelt and the Politics of power " Cosmology " Understanding evolution " Culture & thought " The definition ofpsychology " What is linguistics " Elementary statistics " Basic statistics: tales of distribution " Genetics, evolution, and man " Introduction to physiological psychology " Knock'em dead " Imagery " Statistics in psychological research " I listorical introduction to modern psychology Who's hiring who? " What color is your parachute? " A dictionary of modern English usage Helen Arnold The Notion introduction to literature it Snake Ilelen Arnold Roget's If - the new thesaurus " The Oxford dictionary of quotations " Lost America " Encounter with all " Prehistoric monsters did the strangest things None Hardegree Reader's Digest great biographies Berta West 'Pile third twin " Masterpieces of mystery & suspense " Christi's Hercule Poirots casebook "The bone collector " " Killing floor " Fugitive fimothe cubical police Ride the dark trail Speedy Lindsay The daybreakers " The Ferguson Rifle " Summary Report of Water Supply Alternatives San Antonio River Authority Population, water demand & water supply projections " Updated evalution of potential reservoirs in the Guadalupe River Basin " Edwards Aquifer Recharge Analyses " Comments Report " River of Darkness Charles Robins Deception of his mind " Into the forest " Night magic " Spider legs " Bedtime Bible storybook Unknown The God of all comfort " 100 portraits of Christ " Answers to life's problems " Praying to the God you can trust " Now you can read -The Gingerbread Man " Two -minute Christmas stories " Donald's magic stone " Grover sleeps over " Men of the Bible The Public Relations Institute My best book Young people of the Bible " Chosen to serve Women of the Bible Be the best you call be Rope of the nation Smith Texas Studies The Victoria College Port Lavaca City Directory -'93,'94,'95,'96 Cunningham Real Estate Murder on the Orient Express Unknown 355 An then there were non The A.B.C. muders A world guide to model trains Railroads in America Colorado Rail annual no. 12 The Cripple Creek road Pacific slope railroads Portrait of the rails Encyclopedia of American cars Southern Pacific steam locomotives Layout plans for all model train sets HO primer Rio Grande steam locomotives The Boots Adams story Colorado's Mountain railroads Designers and test pilots Architects of air power Barnstomers and speed kings The first aviators The Giant airships The explorers The airline builders The Soviet Air Force Soldiers of fortune America in the air war The carrier war The Luftwaffe The bush pilots Knights of the air Women aloft The pathfinders The helicopters Fighting jets The road to Kitty Hawk The RAF at war The jet age The aeronauts Flying the mail Elvis, Hank & me The predators Message in a bottle The legacy of silence Four-year colleges Red scream Quiz book Blessed are the merciless The Saints of God murders Axeman's jazz The watcher's out of time The eight The other Mrs. Kennedy Ghost town treasures: ruins, relics & riches Sunken treasure: how to find it Let's talk treasure hunting The new successful coin hunting 102 Favorite Audubon birds of America Wild Life of the forests Mother tongue Art of Rome, Etrudia, and Magna Graecia The living Planet The fatal shore Enchanted World L III 6 ,n_ it of Horace Logan Shirley Spruill tt It Helen Arnold 01 Helen Arnold tt t tt It Garrett Metal Detectors to It tt Unknown tt tt tt tt to It 356 The black family in slavery and freedom Unkr4own Only one earth " Group potrait with lady " Luce and his Empire " Reader's Digest into the unknown Nelma Chamrad The world treasury of Children's literature if Diplomacy It The story of the Constitutional Convention The complete Grimm`s Fairy Tales " Patriots The reckoning " Christmas Country Classics Lisa Gallo The Raider Maureen Jones Lingering Shadows Nelma Chamrad Tiger Eye Nehna Chamrad Ghost Reannetta Warren Dark Debts Berta West After Jesus " The adventures of Robin Hood Jesus and his times " A Perry Mason Casebook Love Peter Total Health for women Household Hints and Homely Tips " Reader's Digests Condensed Books " Oddities - A book of unexplained Facts North American Wildlife Reader's Digest " The Oxford Dictionary of Nursery Rhymes Devil's Gamble Berta West Celebrity Miss Marple complete short stories Facts and Fallicies How in the World Did You Know " Diagnosing Disease Practical Family Health " ABCs of the Human Mind " ABC's of the bible " My Dog Shep " Lost Moon " A Little Yellow Dog to The dog who rescues cats Great Stories of Suspense Safari The Street Lawyer LP Shirley Spruill The Ocean world of Jacques Cousteau: Outer and Inner Space Lynn Lester Noah and the ark Unknown The birth of Jesus If Kennedy Nelma Chamrad A thousand days " The pleasure of his company The human zoo " The naked ape It doesn't take a hero Diplomacy • The discoverers Rush to judgment Inquest " The march of Folly Inventing America The realms of Arthur " Japanese flower arrangement Judas, My brother " Reader's Digest Condensed Books to Reader's Digest - Today's non-fiction best sellers "' ;The music of man " Essentials of drafting Stolen blessings Your backyard wildlife garden The shunning Mother Teresa, in the heart of the world Even stars look lonesome The upstart Cooking with seafood The stain & spot remover Murder on Embassy Row Mexican papercutting Metropolitan Freedom's Landing Invader The wings of Pegasus Foreigner The forrest house Rediscovery Clifford The mixed-up chameleon The race Tooth fairy Through moon & stars & night skies The biggest pumpkin ever Just me & my babysitter I want to be an astronaut Work & play Anna's hat tricks The happy days The magic school bus Aqua, aqua, aqua Have a happy Desert dance Why dies it thunder & lightning Happy birthday Peter Rabbit It looked like spilt milk The ABC book The dinosaur who lived in my backyard Spring cleaning murders N is for noose You belong to me Treasure Island Casper in Boo Moon Humpty Dumpty Tom Thumb Sleeping Beauty Casper Con Air —"-- Unknown 44 Helen Causey „ Shirley Spruill Helen Causey „ „ John Quigley if It of Is It it Fany Ruelas to Shirley Spruill It Rhonda Lamphier to to Vera Helms 358 • • Conspiracy theory The arrival The Jungle Book Hard target Cadence E.T.: the extra-terrestial Are Ventura: pet detective Demolition man Princess Caraboo True lies Shoot to kill Crimson tide The fugitive Robin Hood: men in tights The pelican brief Coneheads Audiobooka Fimsleur language lessons: Spanish; Italian Itamona Quimbly Items donated for the Summer Reading Program Item 475 ice cream coupons 60 pencils 59 keychains 2 reams of paper 2 Silver Eagle Coins 30 Whataburger coupons 10 soda coupons 50 soda coupons 250 ice cream coupons 40 pens 200 pencils 4 - $IA Wal-Mart cards $59.25 to sponsor Texas Zoo Living Library RCA cassette recorder & stuffed puppy 30 pens 30 keychains $20 gift certificate 44 soda coupons 30 Subway coupons 1 pizza 2 large pizzas 2 Silver Eagle Coins 2 personal pan pizzas $30.00 to purchase film $20,00 to purchase film $50.00 $150.00 Vera Helms Shirley Spruill 11 Donna Edwards 11 Simon & Schuster Audio Vera Helms Donor Dairy Queen Cal-Com Cal-Com Strictly Business Norwest Bank Whataburger Whatsburger Sonic McDona►d's Coastal Banc 1st Victoria National Bank First Capital Bank International Bank of Commerce Lacks Seaport Bank Seaport Bank Wal-Mart Village Grocery Subway Mama's Pizza Domino's Pizza First National Bank Pizza Hut Firestone From The Heart Alcoa BP Chemicals 359 7-29-199a 12:67PM FROM CALHOU V CO. ALA)ITOR 612 663 4614 BEN H. COMISKEY, JR., C.P.A. cauxTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX 8-201 W. AUSTIN �,(6I PORT jt1683iXji9 1O 7979 M E M O R A N D U M SUBJECTS AGENDA ITEMS) DATES July 29, 1998 TOs Howard Hartzog, County Judge FROMS County Auditor's Office AGENDA FOR JULY 31, 1998: Under the "nonations•• agenda item on the Commissioners Court agenda for the date(s) indicated: DEPARTMENT ITEM DONOR • Fire Protection - Port O'Connor Radio: Orion 1 Port O'Connor head, $650.00,�Volunteerr1e Inv.1547-0051 Dept. sincerely, CA Cind Mueller Chief Auditor LJ r1 L.J .360 i L To$ A Motion was made by Commissioner Finster ana by Judge Hartzog that the following Budget Amendments be approved. Commissioners Finster, Belk, Jurek and Judge Hartzog all voted in favor. avDaar auaaDxae�T �Quass Commissioners' Co J From: (Department making this request) Dates f - 9 3 -�-T . I request an amendment to the O r budget for the yea following line items in my departments 7►mendmaat OL account � Account Name Amount itesaon rrrrrr r rr..rrr..rrrr�r�r1.r rrrrrrrr+rrrr rrrrrrrrrrrrrrrrrrr Net change in total budget for this dspartment is: 8 other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is gbtained. signature of official/department heads Date of Commiasionera' Court approvals Date posted to General Ledger account(s)s 361 BDAC3ET ANENAKENT REQUEST To: Calhoun County Commissioners' Court From: �A ., 4 04AIl (Depa tment making this request) Date: 11 —ap —i b I request an amendment to the MY budget for the year following,line items in my department: Amendment GL Account ,# Account Name ---Amount-- ------------- -- --------------- -- a-l530-�5�0 = Net change in total budget for this department is: other remarks/justification: -------Reason -- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 • t• 362 B • SUD(iET AMENDMENT REQUEST .• To: Calhoun County Commissioners' Court From: IA.r/L + ( W gjNq l - (Department making this request) Date: -I a19Y I request an amendment to the [91Ybudget for the rye-aa—rT— following line items in my department: Amendment Ot AcCoUnt Account Name Amount -------- -- -------- ------------- �lt_oioo .�tieo -5 Net change in total budget for this department iss Other remarks/justification: d -n------Reason ot 6" I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): / 363 BQDQET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: \`Q:Y1P W, 3bj l[ ,FPAj — & (Department making this request) d� Date: 2 _aU -22 I request an amendment to the M0 budget for the year , following line items in my department: Amendment OL Account 0 Account Name Amount '-'-,----/------------------ --� ----- ---- Ll Net change in total budget for this department is: $ - other remarks/justification: �~ _Reason I understand that my budget cannot be amend e s requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approvaly Date posted to General Ledger account(s): n 11 i is 364 0 • • • r. BODaET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: AL+ (Department making this request) Date: I request an amendment to the 191? budget for the year following line items in my department: Amendment aL Acaount # Account Name Amount (9l_b100-�540 c6�. �M��� (�►_-150ti-1e�-d I 4�_ Net change in total budget for this department is: other remarks/justification: G ------�Reaeon I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): J 365. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court (,_... From: ` • (Depa tme t making this request) Date: I request an amendment to the IqU budget for the year following line items in my department: Amendment GL -Account-- ---Account ---- ---- Name ---Amount-------Reason -------------------- ��-�i�15-(,3o"j 01 15 Net change in total budget for this department is: other remarks/justification: c I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners, Court approval: Date posted to General Ledger account(s): • 366 �J • n • BUDGET AMENDMENT F879 To: Calhoun County Commissioners' Court From: 5�T (Department making this request) Date: I request an amendment to the 1��10 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 03 J Net change in total budget for this department is: Other remarks/justification: $ —0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger accbunt(s): / 367 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: _ I c of l�Ywr�, MJW� ^(Department making this request) Date: ? -3o-q � I request an amendment to the MU budget for the year following line items in my department: Amendment GL_ Account # ---Account Name ---Amount Net change in total budget for this department is:__, 8 Other remarks/justification: —0 — -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 • BUDGET AMENDMENT REQUEST • 0 To: Calhoun County Commissioners' Court From: 3 (Department making this request) Date: I-30--f,S I request an amendment to the budget for the year following line items in my department: GL_Account_L 0I-15D3-�a►0 Qi -% 5D3-os190 Amendment __Account Name ___Amount Net change in total budget for this department is: Other remarks/justification: _____:,Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval'is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): J 363 11 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: e!CT-, Z —!(Department making this request) Date: I request an amendment to the budget for the year following line items in my department: Amendment OL -Account -#- ---Account-Name --- --- ---- Amount - ----Reason- ----------------------- a-A.S=o7- d l ya �c�Tcrn _LYj,2n/T�NAMf Net ohange in total budget for this department is: Other remarks/justification: n E i 4 370 0 11 RACLARS PRINTER FROM J.P. 2 AS SURPLUS A Motion was made by Commissioner Finster and seconded by Judge Hartzog to declare a Texas Instrument Micro Laser Printer as surplus. Commissioners Finster, Belk, Jurek and Judge Hartzog all voted in favor. JAMS DUCKETi' JUSTICE OP THE PEACH: PCT. 4 2 201 W. AUSTIN ST. # 11 PORT LA'VACA, TX 77979 512/3534622 $12/55346" DATE: - lv 'V Number of pages including cover sheet` COMH1LNTS: ------------ WROM: .1.1 �J d ,t ACCOUNTS ALLOWED - COUNTY Claims totaling $447,413.59 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said claims be approved for payment. Judge Hartzog, Commissioners Finster, Belk and Jurek all voted in favor. ACCOUNTS ALLOWED - HOSPIT Claims totaling $026,335.97 for Hospital bills and $86r279.09 for indigent Healthcare for a total of $912,615.06 were presenand ted by the County Treasurer and Judge Hartzog and secondedgbyayycommissioner Finster was ethat saiCommissioners claims ®Finster, Belk roved for Payment. tJurek allgvotedtingfavor. THE COURT ADJOURNED. SPECIAL AUGUST TERM THE STATE OF TEXAS § S COUNTY OF CALHOUN S HELD AUGUST 5, 1998 BE IT REMEMBERED, that on this the 5th day of August, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, saicl County and State, at 9:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G. Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocatjon and led the Pledge of Allegiance. is 0 • 372 BUDGET WORKSHOP The Court continued with the workshop on the 1999 Budget. Ralph Wall appeared for the Fair Assoc. to present a long range plan for improvements and additions to the Fair- grounds. Judge Gary Noska, J.P. # 3 appeared before the Court along with J.P.# 2 James Duckett, J.P. # 1 Celestino Menchaca B.B. Browning and Marlene Paul announced their support of as 3 increase for all county officials. District Clerk Pam Martin Hartgrove and J.P. #5 Nancy Pomykal sent the Court letters supporting this also. CLOSED MEETING - CONFER WITH ATTORNEY The Court, being in open session, the County Judge as presiding officer publicly announced -that Commissioners' Court would go into a closed meeting as authorized by Section 551 of Vernon's Texas Codes Annotated, Government CodeThe specific section of the Government Code permitting discussion/deliberation in Closed meetings is: Sec. 551.071 which authorizes closed meetings for consultation with attorney. The County Judge further publicly announced that before anp final action, decision or vote is made regarding the subject matter of said closed meeting, this meeting will be reopened to the public. The Court went into closed session at 9:52 A.M. The Court reopened the meeting to the public at 11:30 A.M. ACTION TAKEN AFTER CLOSED SESSION A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to authorize Robert Nichols to do a study on retirement and insurance benefits and take any action necessary. Commissioners Jurek, Finster, Belk, Floyd and Judge -Hartzog all voted in favor. COST OF LIVING ADJUSTMENT FOR ELECTED OFFICIALS FOR 1999 A Motion was made by Judge Hartzog and seconded by Commissioner Finater to include all elected officials other than the five members of Commissioners' Court get a 3% cost of living increase for 1999. Judge Hartzog, Commissioners Finater, and Commissioner Floyd all voted in favor. Commissioners Jurek and Belk voted against. t THE COURT ADJOURNED. REGULAR AUGUST TERM THE STATE OF TEXAS § COUNTY OF CALHOUN § HELD AUGUST 10, 1998 BE IT REMEMBERED, that on this the loth day of August, A.D., 1998 there was begun and holden at the Courthouse in IIe City of Port Lavaca, said County and State, at lo:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present o:: this date the following members of tl:e Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finater Marlene Paul County Judge Commissioner,Pct.l CO:M1iss.ioner, PCt. 2 COmmissioner,Pct.3 COmmissiOner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. 373 BIDS AND PROPOSALS - FUEL BIDS There were no fuel bids received. BIDS AND PROPOSALS - VARIOUS INSURANCE ROLICIES The following Insurance Proposals were received for County Clerk's and District Clerk's Errors & Omissions Insurance and Flood Insurance -Port O'Connor Fire Station. After reviewing said proposals, A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek to accept the Insurance proposals of GSM Insurers for and Port ,including tOConnorFe3 Year Pr ireStation.CommiFloodemius for Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. PROPOSAL ANNUAL PREMIUM 1) COUNTY CLERK'S ERRORS & OMISSIONS INSURANCE $ 2,021.25 $ 2) DISTRICT CLERK'S ERRORS & OMISSIONS INSURANCE $1 706.95 $ 3) FLOOD INSURANCE -PORT O'CONNOR FIRE STATION $ 715.00 $ NAME: HILB, ROGAL & RAMILTON CO. OF VICTORIA ADDRESS: P.O. BOX 3710 CITY, STATE, ZIP: VICTORIA, TX 77903 PHONE NUMBER: 552-6522 AUTHORIZED SIGNATURE: L1 TITLE: CEO DATE: AUGUST 10,1998 I) CNA INTERNATIONAL REINSURANCE COMPANY LIMITED 2) CNA INTERNATIONAL REINSURANCE COMPPNY LIMITED 3) OMAHA PROPERTY AND CASUALTY CO. 3-YEAR PREMIUM �J 3'74 • PROPOSAL ANNUAL PREMIUM 3-YEAR PREMIUM 1) COUNTY CLERK'S ERRORS & OMISSIONS INSURANCE $2,021.25 $ 2) DISTRICT CLERK'S ERRORS & OMISSIONS INSURANCE $1.7nh_95 $ 3) FLOOD INSURANCE -PORT O'CONNOR FIRE STATION $ 715.00 $ NAME: HILB, ROGAL 8 HAMILTON CO. OF VICTORIA ADDRESS: P.O. BOX 3710 CITY, STATE, ZIP: VICTORIA, TX 77903 PHONE NUMBER: 552-6522 AUTHORIZED SIGNATURE: TLE: CEO E: AUGUST 10,1998 1) CNA INTERNATIONAL REINSURANCE COMPANY LIMITED 2) CNA INTERNATIONAL REINSURANCE COMAPNY LIMITED 3) OMAHA PROPERTY AND CASUALTY CO. 375 PROPOSAL ANNUAL PREMIUM 1) COUNTY CLERK'S ERRORS & OMISSIONS INSURANCE $ 2,126.25 2) DISTRICT CLERK'S ERRORS & OMISSIONS 1,601.25 INSURANCE $ 3) FLOOD INSURANCE -PORT O'CONNOR FIRE STATION ** $ 744.00 NAME: GSM Insurors ADDRESS: P O Box 1478 CITY, STATE, ZIP: PHONE NUMBER: (512)7 AUTHORIZED SIGNATURE: ri TITLE: DATE: 8-10-98 4 Hall - Admin: Manager **Flood quoted with $500.00 Deductible 1. Evanston Insurance Cc - AVIII 2. Evanston Insurance Cc - AVIII 3. Omaha Property & Casualty - A-V 3-YEAR PREMIUM $ • $ 2,070_00 • 0 BIDS AND PROPOSALS - RIP RAP TO PORT O'CONNOR • A Motion was made by Commissioner Finster and seconded by Commissioner Belk to authorize the County Auditor to advertise for bids for Rip Rap to be delivered to various precincts in the County, with bids to be opened September,., 14, 1998. Commissioner Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. DRAINAGE DISTRICT NO. 10 - APPOINT COMMISSIONERS A Motion was made by Commissioner Belk and seconded by Commissioner Finster to re -appoint the following Commissioners to Drainage District No. 10 for a two year term ending August 2000. Andrew Hahn, Jr., William H. Hahn, Jr., and Joseph Matson. Commissioners Belk, Finster, Floyd, Jurek and Judge Hartzog all voted in favor. CHAMBER OF COMMERCE - PROPOSAL FOR FUNDING Steve Marwitz with the Chamber of Commerce, along with Jim Abraham, Anne Marie Zirkleback, Carolyn Adrian, Rick McKinney and Mary Clark appeared before the Court re- questing funding for Economic Development and Tourism. Anne Marie Zirkleback stated a contract for services can be drawn between the Chamber and Calhoun County. isA Motion was made by Commissioner Jurek and seconded by Judge Hartzog to have Budget Amendments for the 1998 and 1999 Budgets on August 31 to include the request from the Chamber of Commerce for funds to hire a full time economic development director. Commissioners Jurek, Floyd, Belk Finster and Judge Hartzog all voted in favor. ACTION ON 2-4-0 SPRAY DATES A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to push back the spray date of 2-4-D to August 15 from September 15th. Judge Hartzog, Commissioners Jurek, Belk, Finster, Floyd all voted in favor. CALHOUN_COUNTY LIBRARY - SALE OF LIBRARY BOORS A Motion was made by Judge Hartzog and seconded by Commissioner Finster to enter into an agreement with each Friends of the Library for them to hold a sale of surplus library books and that the proceeds from the sales be used to pay for the Friends of the Library services. Judge HartzoV, Commissioners Finster, Belk, Floyd and Jurek all voted in favor. • APPROVE BOND FOR J P PCT. #1 A Motion was made by Commissioner Finster and seconded by Commissioner Belk to approve the Bond of Justice of the Peace, Pct. # 1 Celestine Menchaca effective April 28, 1998 through December 31, 1998. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. 377 A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to pass the following Order Setting Date, Time and Place for Public Hearings on 1999 County Budgets and For Setting Tax Rates and Levying and Assessing Taxes. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. ORDER SETTING DATE, TIME AND PLACE FOR PUBLIC HEARINGS ON 1999 COUNTY BUDGETS AND FOR SETTING TAX RATES AND LEVYING AND ASSESSING TAXES WHEREAS, the Commissioners' Court of Calhoun County, Texas met on August 10, 1998 (Regular Term of the Commissioners Court), and WHEREAS, one of the items on the agenda was to set date, time and place for a public hearing on the 1999 County budgets, and also for setting tax rates and levying and assessing taxes, NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS, that a public hearing will be held on Monday, August 31, 1998, at 10:00 A.M. in the Commissioners' Courtroom in the Courthouse in Port Lavaca, Texas, on the 1999 County budgets. Following the Hearing a Budget for 1999 will be adopted. IT IS ALSO ORDERED BY THE COMMISSIONERS' COURT OF CALHOUN COUNTY, TEXAS, that a public hearing will be held on Monday, September 14, 1998 at 10:00 A.M. in the Commissioners' Courtroom in the Courthouse in Port Lavaca, Texas, on the matter of setting tax rates and levying and assessing taxes. COMMISSIONERS' COUI�T,PF CALIjgC>r,00UNTY, TEXAS Howafd GYHahz0g, C/-6nty Judge Calhoun County,, Texas Leroy Belk, Oreemet #1 H. Floyd, Precinct #3 �� ' - mi Franklin Jurek, Pre ct #2 Attest: Marlen&Paul, County Clerk . L ' t ennett�Precinct#4 • • • P 78 9 A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to accept the Certification of the 1998 Appraisal Roll for Calhoun County and Calhoun County Farm to Market & Lateral Road. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. CALHOUN COUNTY APPRAISAL DISTRICT 426 West Main Street P. o. Box 48 Port Lavaca, Texas 77979 July 27, 1998 Honorable Howard Hartzog Calhoun County Judge 211 S. Ann Street Port Lavaca, TX 77979 CONSOLIDATED APPRAISAL AND TAX SERVICES Appraisals: 512 552-8808 Collections: 512 552.4560 Fax: 512 5524787 Re: Certification of the 1998 Appraisal Roll for Calhoun County and Calhoun County Farm to Market & Lateral Road Dear Judge Hartzog: Enclosed are the certifications of the 1998 appraisal rolls for Calhoun County and Calhoun County Farm to Market & Lateral Road. Please let me know if you have any questions u7 this regard. AJMrlsp Enclosure Kindest regards, CALHOUN COUNTY APPRAISAL DISTRICT BY: 64�1)0,13W J. H HN, JR. CHIEF APPRAISER • cc Mrs. Annette Baker Calhoun County Tax Assessor -Collector 211 S. Ann Port Lavaca, TX 77979 1t,:{ROLL98.Lf?r wpd _ 3'79 CALHOUN COUNTY APPRAISAL DISTRICT 426 West Main Street P. O. Box 48 Port Lavaca,'rexas 77979 CONSOLIDATED APPRAISAL AND TAX SERVICES Appraisals: 512 552-8808 Colleclions: 512 552-4560 Fax: 512 552-4787 CERTIFICATION OF THE 1998 APPRAISAL ROLL WIN CALHOUN COUNTY 1, Andrew J. Hahn, Jr., Chief Appraiser for the Calhoun County Appraisal District, solemnly swear that the total appraised value shown below is that portion of the approved appraisal roll of the Calhoun County Appraisal District which lists property taxable by Calhoun County and constitutes the appraisal roll for Calhoun County. TOTAL APPRAISED VALUE: $ 2,736,722,442 &I&M a i�a I �g t�ndrew J. Hahn, r., Chief Appr iser Date &AR0LI.98.APP.wpd Date 9 0 • m 0 • CALHOUN COUNTY APPRAISAL DISTRICT PO BOX 48 426 W MAIN ST PORT LAVACA, TEXAS 77979 1998 PROPERTIES STILL UNDER PROTEST FOR CALHOUN COUNTY PROPERTY OWNER APPRAISAL TAXPAYER DISTRICT VALUE VALUE Formosa Plastics Corp. Texas * ESTIMATED VALUES $ 44,720,100 $ 59,400,000 AUTHORIZE SERVICE EASEMENT FOR ELECTRICAL SERVICE TO COUNTY PRECINCT #4 A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to authorize service Easement to provide electrical service to Port O'Connor yard site in Pct. #4 and authorize Commissioner Finster to sign. Commissioner Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. 381 CM 1 +9'Z0 7 VICTORIA COUNTY ELECTRIC COOPERATIVE COMPANY ELECTRIC SERVICE AGREEMENT Member Name and Mailing Address: I' Member's Status: �� IhOua Ce),A,� / t'Te'Ct ( ) Corporation pa R, -.11-74 ( ) Individual 'S �drrt f IPkQS % QB ry 7� I / 7 ( ) Partnership Account No. 290i 12,� -rr) I Type of Service: (,,}"Other s �• S6 X.s years Service Location 14 yoay l �5 1 i�x(�r horn �unc h �ge�arc i /� Id;ftan Member's Equipment: �rn 1 1 L A Frequency: 60 Cycle/Sec with Delivery Voltage: Reasonable variation ( ) Primary _ Volts ( ) 220/480 Volts ( krlSingle Phase (Vr�120/240 Volts ( ) Three Phase ( ) Other • With reasonable variation Date Service Available Expiration Date Maximum Electrical Load The undersigned (hereinafter called the "Member") hereby makes application and agrees to purchase electric service from VICTORIA COUNTY ELECTRIC COOPERATIVE COMPANY (hereinafter called "Cooperative") upon the following terms and conditions: 1. Service. Cooperative agrees to use reasonable diligence to provide electric utility service (including but not limited to the supply of electric energy) to Member's Service Location at a particular point where electric energy first leaves the line on equipment owned by Cooperative and enters Member's service entrance conductors. When -electric energy becomes available Member will purchase all electric energy required to be used at the Service Location from the Cooperative and use such electric energy exclusively for the operation of Member's equipment. The Cooperative may limit the amount of electric energy to be furnished as indicated above and in the Service Rules and Regulations of the Cooperative. Member understands that the voltage and frequency of electric energy pro- vided may vary within the standards set forth in the Cooperative's Service Rules and Regulations. Nothing contained herein shall prohibit Member from using electric energy generated by renewable energy sources (e.g.: solar) in Member's wholly -generating facilities. 2, Payment. Member agrees to pay for electric service in accordance with Cooperative's standard tariff schedules in effect for like conditions of service to the class of service furnished hereunder. If any tariff or rate is changer) by the Cooperative, or by order or con- sent of any regulatory authority having a jurisdiction thereof whether or not at the request of the Cooperative, such changed tariff, • rate/or redefined class of service shall be,applicable to service provided hereunder from and after the effective date of such change. Periodically, Cooperative will render to Member a statement of services rendered. Member agrees to pay the total amount shown on such statement within fifteen (15) days from its date. Payment shall be made to Cooperative at its office in Victoria, Texas., 3. Additional Terms. The electric service contracted for herein is to be provided and taken in accordance with the provisions of this agreement for electric service, and Cooperative's service rules, regulations and tariffs, including any and all amendments that may hereafter be approved or ordered by any regulatory authority having jurisdiction. SAID SERVICE REGULATIONS AND TARIFFS ARE A PART OF THIS AGREEMENT TO THE SAME EXTENT AS IF FULLY SET OUT HEREIN AND ARE ON FILE AND AVAILABLE AT UTILITY'S OFFICES IN VICTORIA. TEXAS. 4. Easements and Right of Access. Customer agrees to grant or, to secure for Cooperative, at Member's expense, any rights of way on property owned or controlled by Member and to provide suitable space on such premises for installation of facilities where such rights of way and space are necessary to provide electric service to Member. Cooperative's representatives, wnployevs, and assigns are hereby grunted rights of ingress and egress of Customer's premises at all reasonable times for the purpose of inspection of facilities, providing service, sod in order to carry out the provisions hereof. 382 nus 2 Name: Account Number2c) )2,,R—M UTILITY EASEMENT AND COVENANT OF ACCESS Map Number: N- ZN SJ • LZ Connect # 149307 STATE OF TEXAS: KNOW ALL MEN BY THESE PRESENTS: • COUNTY OF : That the undersigned, hereinafter called "Grantor" (whether one or more) for good and valuable consideration including the approval and execution of an Electric Service Agreement by VICTORIA ELECTRIC COOPERATIVE, INC. (hereinafter called the "Cooperative") does hereby covenant access to and grant, sell, and convey unto the Cooperative an easement and right-of-way upon and across the following described property of grantor: The right-of-way, easement, rights and privileges herein granted shall be used for the purpose of providing electric and other utility service including placing, constructing, operating, repairing, inspecting, rebuilding, replacing, removing, relocating electric lines, transmissions or distribution facilities or equipment, other utility lines, as well as reading any meter or performing any act related to the provision of utility service. The Cooperative is specifically granted pedestrian and vehicular ingress and egress. The easement rights herein described shall be no broader than reasonably necessary to provide electric and other utility service. The width of the easement shall be 20 feet, one-half (112) of such distance on either side of Cooperative's lines, poles, or other facilities. The height of the easement shall be from 15 feet beneath the surface of the ground and coelum. The easement right, and privilege herein granted shall be perpetual, appurtenant to the land, and shall inure to the benefit of the Cooperative's successors and assigns. Grantor represents that he is the owner of the above -described tract of land and binds himself, his heirs,assigns, and legal representatives to warrant and forever defend the easement and rights described herein to the Cooperative, its successors and assigns. The Cooperative shall have the right to use so much of the surface of the hereinbefore • described property of Grantor as may be reasonably necessary to contract and install within the right of way granted hereby the facilities that may at any time be necessary for the purposes herein specified. The Cooperative shall have the right to clear the right-of-way of all obstructions, to cut and trim trees within the right-of-way. Grantor further covenants that Grantor, his heirs, successors and assigns shall facilitate and assist Cooperative personnel in exercising their rights and privileges herein described at all reasonable times. WITNESS HAND this day of , A.D., 199_ X _aL�� Gv •�..Gsta.�.. ( Property Owner Signature) X tCtl4trA THE STATE OF TEXAS (Name typed or Legibly Printed) COUNTY OF BEFORE ME, the undersigned authority, on this day personally appeared , known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledge to me that he executed the same for the purposes and consideration therein expressed. • GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of , 199_. Notary Public in and for Texas My Commission Expires: _383 COUNTY CLERK - JUSTICE OF THE PEACE PCT. 4 & 5 REPORTS The County Clerk, Justice of the Peace Pct. #4 & # 5 presented their reports for July and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said reports be approved. Commissioner Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. A Motion was made b Commissioner Floyd tm hatthe sfollowing ioner sBudget ter dAmendments seconded bbe approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun p n County Commissioners' Court From: �k- ,r 9, aL I ROX 0- - Pct --VDepartmen4 making this request) Date: 0 -' () -q 8 I request an amendment to the H 1I budget for the year following line items in my department: Amendment GL Account Account Name Amount ------------- ----------------- ------------- Reason ------------------- Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as\requested until Commissioners' Court approval is obtained. Signature of official/department head:./ Date of Commissioners' Court approval: Date posted to General Ledger account(s): 384 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: ui 1FMaN�Lv� • (Departn nt making this request) Date: E_ln-9 n LJ I request an amendment to the ) LO budget for the year following line items in my department: GL-Account-#- �j.-foo5-1�o I Account Name --x---------- - Amendment ---Amount-------Reason ---I JI q Net change in total budget for this department is: S_ AUG 1 0 1998 Other remarks/justification: . I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners,' Court approval: Date posted to General Ledger account(s): ` _ 385 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (13UAC4 C �,&) (Department making this request) Date: W , 3 q( 8 I request an amendment to the m budget for the year following line items in my department: GL Account_#_ Of-010o3t90 m-I5��—l� asp --- Account_Name___ J -T Amendment _Amount Y ,43 G djy�.+ Net change in total budget p for this department is: Other remarks/justification: Commissioners' Court approval is obtained. 17 Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • r1 L_J 386 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: Dl6wuc "CQl r� (Department making this request) , Date: I request an amendment to the Iqj.ybudget for the year following line items in my department: Amendment GL Account Jo -_- -------- -- -- - - - Amount Reason� -- o�Jo(o� q5� ao 4�,�,0� Ran 13 LI A Net change in total budget a t for this department is: $ —l7 Other remarks/justification: p1S�1�� I understand that my budget, cannot be amended as equ Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • until A BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From:, (De artment making this request) Date: D - S-I I request an amendment to the �� budget for the year following line items in my department: Amendment GL Account # ---Account -Name - -- Amount -------Reason--- -------- -- ---- --- 01- �1510 C9�i49 cs _ O Net change in total budget for this department is: S Other remarks/justification: �N AUK, �QCa ` t I understand that my budget cannot be amended as requested"'until Commissioners' Court approval is obtained. - Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • W BIIDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Depa�tment making this request) Date: —to _Gtu • I request an amendment to the budget for the year following line items in my department: GL Account,#_ 0 - ' 190 0H54Z-t,A CAI �o- 510I Net change in total budget for this department is: Other remarks/justification: Amendment Amount IJA aa6 $ —p Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. 4 "'✓� Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): IM BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court > From: a A n eE J 42!E ez Ae C -r ✓ • (Department making this request) Date: I request an amendment to the l C1 K budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 01- 5 0�-dZtD rfia�J/' �IL2�/ICI£ L pGo , yD Net change in total budget for this department is: Other remarks/justification: E I understand'. that my budget cannot be amended as re ted until Commissioners' Court approval is obtained. �--' Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $624,151.46 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Judge Hartzog that said claims be approved for payment. Commissioner Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. • • 390 FORMOSA TAR ABATEMENT Tom Garner, Attorney at Law met with the Court concerning the Formosa Tax Abatement. Jack Wu with Formosa Plastics was also present. Mr. Garner suggested the Court take the matter up in a closed meeting under Sec. 551.71. The Court being in open session,the County Judge as presiding officer publicly announced that Commissioners` Court would go into as closed meeting as authorized by Section 551 of Vernon's Texas Annotated, Government Code. The specific section of the Government Code permitting discussion/deliberation in Closed Meeting is: 551.071 • which authorizes consulting with their attorney. The County Judge further publicly announced that before any final action, decision or vote is made regarding the subject matter of said closed meeting, this meeting will be reopened to the public. The Court then went into closed session at 2:05 P.M. The Court re -opened the meeting at 3:15 P.M. No action wad taken by the Court and it was agreed it would be placed on Friday August 14th agenda. THE COURT RECESSED. REGULAR AUGUST TERM • THE STATE OF TEXAS § COUNTY OF CALHOUN HELD AUGUST 14, 1998 BE IT REMEMBERED, that on this the 14th day of August, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca,'said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commisgioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. • BIDS AND PROPOSALS - FUEL The following bid was the only one received foi the period beginning August 16, 1998 and ending September 15, 1998. A Motion was made by Commissioner Finster 'and seconded by Commissioner Floyd to award the bid to Mauritz and Couey. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. 391 6lb Qugre wr6AA(EA 5q-5 m FIIEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATE IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ PREMIUM UNLEADED GASOLINE $ ✓� V� $ DIESEL FUEL (LOW SULFUR) $ $ TOTAL BID _PRICE :$ THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING etlux 16, AND ENDING ffAtbY 15, 1998- NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD 5EPC: SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE 0 S/L-7kz-7�p1 BIDS AND PROPOSAL - HELICAL C T SCANNER -MEMORIAL MEDICAL Sid Mc Ginnis with Memorial Medical Center announced it would be in the best interest of the Hospital, to reject all bids and re=bid with new specifications. )% Motion was made by Commissioner Belk and seconded by Commissioner . Floyd to reject all bids for the Helical C T Scanner. Commissioners Belk, Floyd, Finster, Jurek and Judge Hartzog all voted in favor. A Motion"was made by Commissioner Jurek and seconded by Commissioner Floyd to authorize the County Auditor to advertise for bids for the Helical C T Scanner with new specifications and open said bids on September 14, 1998. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. i 392 FORMOSA TAX ABATEMENT A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to instruct Calhoun County's attorney Tom Garner to inform Formosa Plastics that upon receipt of is an unrestricted gift, in an amount equal to the County's tax rate of $0.3500 times the difference in the value assigned by the Tax Appraisal District of $44,720,100.00 and a contractual value of $59,400,000.00 that Calhoun County would consider that Formosa Plastics had met all requirements and is in compliance with the terms of the $66,000,000.00 Tax Abatement Agreement. Mr. Jack Wu spoke to the Court stating he had with him a check in the amount of $51,379.65, which represented the difference between Calhoun County Appraisal District value and their agreed estimate value based on the 1997 rate. Several local citizens, George Miller, Ted Wilson, J.C. Melcher, Jr., and Mayor Tiney Browning spoke in favor of allowing Formosa'Plastics to pay the amount of $51,379.65 and have the Court accept it. Judge Hartzog, Commissioners Jurek and Finster voted in favor. Commissioners Floyd and Belk voted against. The Motion carried. GENERAL DISCUSSION Several residents from Port O'Connor appeared before the Court stating their concerns about the dances, noise, the drinking on the beach and at the street dances. They asked for more security as their homes have been broken into on nights when they have activity at the beach or street dances. Mark Daigle with the Sheriff's Dept. was present and responded. They asked for a curfew. No action was taken by the Court. SURPLUS/SALVAGE - MEMORIAL MEDICAL CENTER A Motion was made by Commissioner Finster.and seconded by Commissioner Floyd to declare the following Computers and Monitors as Surplus. Commissioners Finster, Floyd, Belk, r Jurek and Judge Hartzog all voted in favor. lit OR HOSPITAL r 1', E 911 ADDRESSING — REPORT FROM E 911 DISTRICT COORDINATOR Is, The District Coordinator, Rachel Morales revorted they have completed Route 1 and Route 4 and are in the process of finishing Route'3, which is Olivia and Port Alto. After' that they will work on Schicke Point, Carancahua Beach, Magnolia Beach and 35 South near Port O'Connor and Seadrift. Port O'Connor will be the last area they do and they will be complete. She was thanked by the Court for the report. GENERAL DISCUSSION -GROUP INSURANCE FOR COUNTY EMPLOYEES John Debler, with Westerholm Insurance agency explained the rate increase and the change in the drug program / which will begin October 1st. No action was taken by the Court. TAR ASSESSOR -COLLECTOR - DISTRICT CLERK - MONTHLY REPORTS The Tax Assessor -Collector presented her monthly report for June and the District Clerk presented her monthly report for July and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said reports be approved. Judge Hartzog, Commissioners Finster, Floyd, Belk and Jurek all voted in favor. GENERAL DISCUSSION - COUNTY AIRPORT Darryl Smith appeared before the Court to discuss the runway at the County airport. No action was taken by the Court. ACCOUNTS ALLOWED - COUNTY Claims totaling $85,318.56 were presented by the County Treasurer and after reading and verifying same{ a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said claims be approved. Judge Hartzog, Commissioners Finster, Floyd, Belk and Jurek all voted in favor. TREASURER'S MONTHLY AND QUARTERLY REPORTS The County Treasurer presented her monthly report for July and her Quarterly report.and her Investment Quarterly report and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said reports be approved. A Motion was made by Judge Hartzog and seconded by Commissioner Floyd that the following Budget Amendments be approved. Judge Hartzog, Commissioners Floyd, Finster, Belk and Jurek all voted in favor. 0 394 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Elections Dept. Date: Aug. 11, 1998 I request an amendment to the 1998 budget for the following line items in my department: GL Account # Account Name Amendment Amt. Reason O1 30-05 4403 Admin. Deputies-$12,428.68 01 30-05 4705 Temp. Employees +$12,428.68 Net change in total budget for this department is : $ --0-- Other remarks/justification: Due to the fact that I am without permanent help, I would like to transfer the funds from Admin. Deputies to Temp. Employees so that I can hire temporary help beginning this year during the November General Election. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 395 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: � - (Department making this request) Date: N'- 1:5) , . I request an amendment to the AW budget for the (year) following line items in my department: GL Account ___Account -Name_,_ V&d-& �lo 7`rezLe x Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason �'L/2n on I understand that my budget cannot be ame Commissioners' Court approval is obtained Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): until 0 0 396 BUDGET AMENDMENT REQUEST j •To: Calhoun County Commissioners' Court From: n )z In [__ rt z e -r 3 (Department making this request) Date: p 8- I O- o re 11 I request an amendment to the g g Ir budget for the year following line items in my department: , Amendment GL -Account-- ---Account-Name --- --- ---- Amount -------Reason --------------------- c�1-B3'��+G9•/b WITS r Net change in total budget for this department is: Other remarks/justification: $ a I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 397 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: R3 Pct (Department making this request) Date: �-Iq-gP I request an amendment to the Lei? budget for the year following line items in my department: Amendment GL Account Account Name Amount Ot-85z5410 1 5 ��-- Net change in total budget for this department is: $ —� ------------- Other remarks/justification: 4'1 -------Reason_ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: 9 -" hk I. — (Department making this request) r L--J Date: ' — t q-J`t � I request an amendment to the JJJ g budget for the year following line items in my department: Amendment GL Account Account Name --- Amount.... 4-705 Net change in total budget for this department is: Other remarks/justification: $ �- Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted�to General Ledger account(s): 399 --- Account -Name BUDG$T AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: T--Iq-qi I request an amendment to the NI ? budget for the year following line items in my department: GL,Account_#_ Ol-loo�o -5���1 Net change in total budget for this department is: Other remarks/justification: Amendment AmountReason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • M BIIDGET AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court • From: ��k (Department making this request) Date: $ . tLl--v I request an amendment to the [a[M budget for the year following line items in my department: Amendment GL Account # Account Name Amount bl-l�oo�-is3�� - i Net change in to budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 401 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Q )C't Q CA,KcICPJai e (Department maki%g this request) Date: 0 I� I request an amendment to the _ budget for the (yetar) following line items in my department: Amendment GL Account # Account Name--- ---Amount---- C A 00 Net change in total budget for this department is: Other remarks/justification: $ ---0 - ------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Q Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 402 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court *From: N n J .Y- (Department making this request) AAMI Date: a o jqg I request an amendment to the 1_� !_V _____ budget for the (year) following line items in my department: Amendment GL Account S Account Name Amount 1r.VNrY�L�.YYYYYYY 'b'MY�Y1rYN1rYYYYtiYYYYY YYYNY.1r4YYYLYY QL rk5- toy - 62-lb 50ti. oa 01-L15-65-65-20 anrd �(r��, 2o0.0a o -45-to5 - 642x_a1aum y Vic,, -7 60. 00 Net change in total budget for this department is:, y Other remarks/justification: Reason 'v'bYYYb�1.Y1rYYYYYYYY YY I understand that my budget cannot be amended as requested until Commissioners' Court approval iS obtained. Signature of official/department head: iste of Commissioners' Court approval; Date posted to General Ledger account(s): 403 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Z," (Department making this request) Date: � — 14 ..V I request an amendment to the 19 0 budget for the year following line items in my department: Amendment GL Account #_ Account Name ---Amount-------Reason (2H((5U{{n��—q��)lon //��'e A A6:r F a��uaz4 �F n( ( 7 1V lQ�14A.-6 M%, Net change in total budget for this department is: other remarks/justification: S RVA I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 -:404 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners Court From: nnk (Department' ma ng this request) Date: $ —I LP-97 I request an amendment to the ZggW budget for the year following line items in my department: GL^Account^#^ 01-4505- 007 10 (-4 S-- 310 Account^Name^^^ Net change in total budget for this department is: Other remarks/justification: Amendment �^^Amount a7 '1 ._- 3 Reason 'tom � t I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: i Date posted to General Ledger account(s): .UR HIIDGET AMENDMENT REQ13EST To: Calhoun County Commissioners'' yCourt From: l,Ca., � PAL , 1 C./� (ADepartm n making this request) Date: I request an amendment to the tql budget for the year following line items in my department: GL- Account -,#- OIQ631-64210 Amendment ---Account-Name ---Amount-, 5"1 Net change in total budget for this department is: other remarks/justification: ----,-Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • - 406 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: • (Departments making this request) Date: B -' 4_�� 0 I request an amendment to the budget for the year following line items in my department: GL-Account-#- 01-1515- 06 3n 01-isI5- Amendment Account Name Amount --- ---------\-'----- ------1-(�-�-✓/�---- Net change in total budget for this department is: Other remarks/justification: 4 S l� Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): THE COURT ADJOURNED. 407 SPECIAL AUGUST TERM HELD AUGUST 31, 1998 THE STATE OF TEXAS S COUNTY OF CALHOUN $ BE IT REMEMBERED, that on this the 31st day of August, A.D., 1998 there was begun and holden at the Courthouse in • the City of Port Lavaca, said County and State, at 1000 A.M., a Special Term of the Commissioners' Court, within said Counter and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the minutes of the July 6th, 7th, 8th, 9th, 13th, 14th 15, and 22nd be approved. Commissioners Finster, Floyd, Belk Jurek and Judge Hartzog all voted in favor. • Howard G. Hartzog, B. F oy County Judge Commissioner', Pct. 3 eroX Be , KennethFinster Commissioner, Pct 1 Commissioner, Pct. 4 Franklin Jurek Marlene Pau Commissioner, Pct. 2 County Clerk PUBLIC HEARING TO AMEND 1998 BUDGET Judge Hartzog opened the Public Hearing to amend the • 1998 Budget at 10:10 A.M. Steve Marwitz with the Chamber of Commerce appeared before the Court to request funds for 1998 for brochures/ for the Chamber of Commerce. It was discussed to add a Budget Amendment for $10,000.00 to help with Brochures for the Chamber of Commerce for 1998. Judge Hartzog closed the Public Hearing at 10:40 A.M. 0 A Motion was made by Commissioner Finster and seconded by Commidsioner Floyd that the following Budget Amendments No. 1 through 8 be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. HIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: aUJ_a� (Department making this request) Date: B- q - M I request an amendment to the i�� 0 budget for the year following line items in my department: ,J- Amendment GL Account # Account Name Amount Reason Rat t'A al,Ag 0• �,•t1"w`•%�3o4b5s359• + Q 789974• + 78s974• + { 6239307• * Net change in total budget for this department is: Other remarks/justification: i understand that my budget cannot be amended as re Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 623t307•M+ 789974• x CI PP. 7.5 x 5.923• * 5.923• + Nip 8 4 * 8 9 7 - 840897• x 4 •. _ 339s588- 339+588•M+ 962+895•M* 962+895• - �j 900s000• + 62s895•- 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the ��(� budget for the year, following line items in my department: GL-ACCOunt- - Account -Name --- Amendment -- Amount---- 365 --Reason- ---ham.,---- u Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 410 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: 6 - A --9 I request an amendment to the 19 � � budget for the year following line items in my department: Amendment GL Account # -__Account Name ---Amount---- uA Vit I �o Net change in total budget for this department is: Other remarks/justification: d 3 bpi Pi.,. ,fyj T M.12!= I understand that my budget cannot be amended as requested %until Commissioners' Court approval is obtained. Signature of official/depart ' ment head: Date of Commissioners' Courtapproval: Date posted .to General Ledger account(s): 411 BUDGET A2iENDMENT REQUESTII To: Calhoun County Commissioners' Court From: '� w1Q, (Department making this request) Date: I request an amendment to the )- budget for the year following line items in my department: GL Account -#- Account Name !a Cf 1 B Net change in total budget for this department is: Other remarks/justification: A Amendment Amount Reason ------------- ------------------- t 9- Lit, $--- Iq i (a == I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 - 412 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: �C (Department making this request) Date:-aCr�7d • I request an amendment to the I-1 budget for the year following line items in my department: GL- Account -#- Amendment Account Name ---Amount---- Z. - y 1, Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: isDate posted ',to General Ledger account(s): 5 413 BIIDGET AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court From: Cam `- Department making this request.) Date: g _f L{ _w I I request an amendment to the 99 budget for the year following line items in my department: GL- Account -- Or-ao �5-[4c55 Amendment ---Account Name Amount ..l .kn.. .� MJA XX Net change in total budget for this department is: Other remarks/justification: ----__ Reason $_ 7, DSO, °P Y nU+� 0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 414 BIIDGET AMENDMENT REQUEST i To: Calhoun County Commissioners' Court Wrom: (Department making this request) Date: %-31 _5j I request an amendment to the 19M budget for the year following line items.in my department: Amendment GL Account # Account Name Amount -------Reason-, __35 35-g000�GtOf�" o i -qo - G dz35 n u Net change in total budget for this department is: ! Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 1 I t 415 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the � 8 budget for the (year) following line items in my department: Amendment GL Account # ---Account-Name --_Amount- -------Reason--- Net change in.total budget for this department is: other remarks/justification: $ /V, OQ d I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 41s ADOPTION OF 1999 BUDGET A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to Adopt the 1999 Budget as proposed August 5th, with the additions and changes by the County Auditor on August 27, 1998. Judge Hartzog, Commissioner Floyd, Belk, Jurek and Finster all voted in favor.' • Judge Hartzog announced a Public Hearing wi1L be held on September 14, 1998 at.10:00 A.M. to set the Tax Rates and to Levy and Assess Taxes. 4 BIDS AND PROPOSALS - POLE BARN PCT. #1 AND #4 PYRANHA SPACE SPRAY --PCT. #3 The following bids were'•received for Pole Barns for Pct. #1 and #4 . The bids will be awarded September 14th. BEN H. COMISREY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE AAANNEX �p- 201 W. AUSTIN PORT (512)=553-461077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ��/ G67 ADDRESS: _ 3 CITY, STATE, ZIP:__�AJ /,�ii.ita %Jis� 779yG3 AUTHORIZED SIGNATURE : —��e%� TITLE:__ BID AMOUNT: ltl.�`1toGT faL.va�,ofi�,v f '3 12 417 The following bids were received for Pyranha Space Spray, A Motion was made by. Commissioner Floyd and seconded by Commissioner Belk to award the low bid to Premium Supply • Co., Inc., the low bidder, for Pyranha spray for Calhoun County. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. BEN H. COMISREY, TR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX— 201 W. AUSTIN PORT (5p12)=553-461077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE 'TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: PREMIUM SUPPLY COMPANY, INC. ADDRESS: P.O. DRAWER A. . CITY, STATE, ZIP• _ EL CAMPO, TX 77437 AUTHORIZED SIGNAT[TR� \ TITLE: PRESIDENT BID AMOUNT: $252_n0 n-r gallnn in 2.1i Uallnn nnntainprs 0 ME • BEN 8. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX — 201 W. AUSTIN PORT LFRpf5WEXAS 077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: .')�Ar�cSv�� l�(`ck��i.1Ls �Ci�V�f0NkE-.-T Co,) SNC• ADDRESS: CITY, STATE, ZIP: 5 cam loc)T !`E c 1-7- AUTHORIZED SIGNATURE: /� �� T TITLE: Yvrc-k t I"Tz+E'd�fi • BID AMOUNT'a��JS"" loer 9 4 t(c'n In off. rJ Q� 6{on Can ne.s G��� �419 BIDS AND PROPOSALS --DUMP TRUCKS._ PCTS.1 3 AND 4 ! . A Motion was made by Commissioner Finster and seconded by Commissioner Belk to authorize the County Auditor to advertise for bids for dump trucks for Precincts 1, 3 and 4 , with bids to be opened Sept. 30, 1998- Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - ASBESTOS ABATEMENT - MEMORIAL MEDICAL A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to authorize the County Auditor to advertise for bids for asbestos abatement at Memorial Medical Plaza with bids to be opened September 18, 1998 at 10:00 A.M. Judge Hartzogt Commissioners Floyd, Belk, Jurek and Finster all voted in favor. GENERAL DISCUSSION - FAILURE TO APPEAR Sgt. Garza spoke to the Court concerning the F.T.A. system which will be in the County's best interest'and also for the general public. He will return later to explain the program better. PROHIBITION OF OUTDOOR BURNING- DISCONTINUANCE A Motion was made by JudgeBartzog and seconded by Commissioner Finster to accept the fire chieff'srecomend conditionation ht the that asetOf guidelines or lifted orrulesubenposted for proper outdoor burning and that the ban would be lifted until such time it would need to be implemented. Judge Hartzog, Commissioners Finster, Belk, Floyd and Jurek all voted in favor. BIDS AND PROPOSALS - SELF-CONTAINED WATER TRUCK-PCT. 2 on was by Judge1Hartzogmtoeauthoriizmesthener Countyek and Auditoretonadvertise for a a used self-contained water truck for Pct. $ 21 with bids to be opened on Sept. 18, 1998- Commissioners Jurek, Belk, Floyd, Finster and Judge Hartzog all voted in favor. r MEDICAL EXAMINER RATES FOR TRAVIS COUNTY The Court received notice -that Travis County Medical Examiner's Services are increasing from $900.00 to $1000.00 on October 1, 1998. _ 420 INTERLOCAL AGREEMENT WI &EADRIFT A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to renew the following Interlocal Agreement between Calhoun County and the City of Seadrift. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. INTER LOCAL AGREEMENT THE STA'I E Of{ TEXAS )( COUNTY OF CALIIOUN )( This contract is made and entered into this day olLtjand between Calhoun County, Texas, hereinafter referred to as the "County" and the City of Seadrift, Texas hereinafter referred to as the "City". WrIVESSETII In consideration of the mutual covenants and agreements set forth in this Contract, and other good and valuable consideration slated hcrciubclow, County and City hereby ututuitlly agree as follows: • ARTICLE 1. PURPOSE It is the purpose of this contract to improve and encourage the efficiency and effectiveness of the County and the City by autlluriziag the fullest range of Intergovernmental cooperation. SpccificaUy, the County is hereby contracting and agreeing with the City to perform certain governmental functions and services. 'These goierumcnlal functions and services iuchide the undertaking of projects for the construction, maintenance, improvement, anti/or repair of roads, highways and/or streets located within the corporate limits of the City. The City licrcby agrees to rciutbursc the County for labor and other expenses incurred by the County in performance of this Comh;lcl. ARTICLE II. AUTHORITY TH:S Contract is entered into by the parties hereto pursuant to the Texas Inter local Cooperatiou Act, Section 791.002 of 11ie Texas Government Code. The authority for the County and City to enter into this Contract is directly derived Irom the enabling Iegislaliai as set out ill, said inter local Cooperation Act. •1'liis Contract shall be governed by and subject tote laws of the Slate of'Texas and, specifically, any of We tcrius and condition of th;• rontracl arc subject to and shall be cunrlrucd in accurdalice with the construction of lhf Texas Inter local Cooperation Act recited hcrcivabovc. Pago I of J .. U1. ARTICLE III. CONSIDERATION fin consideration for the County providing the governinental functions and services as set out heminabove, the City hereby agrees to pay the County the sum of $1.00 per year due on tine anniversary date of the execution of this Contract. ARTICLE IV. TERM The term of this Contract shall commence oil the date of the execution hereof and shall terminate live years later, unless extended by mutual agreement. ARTICLE V. SPECIFIC APPROVAL REQUIRED Pursuant to Section 791.O11 of the Texas Government Code, if the County enters into an Liter local contract under which the County agrees to undertake projects for the construction, Lnprovenieut, or repair of buildings, roads, streets or other facilities, the Commissioners' Court of Calhoun County roust give specific written approval to each individual project before the project is begun. The written approval must be given in a document separate from the fitter local contract and nmst describe the type of project to be undertaken and identify the location of the project. ARTICLE VI. SEVERABILITY if any provision of this Contract is held invalid, such invalidity shall not affect other provisions or applications of the Contract which can be given effect without the invalid provision or application, and to the end the provisions of this Contract are declared to be severable. ARTICLE VII. MISCELLANEOUS PROVISIONS This Contract constitutes the entire agreement between County and City and supersedes any prior understandings or written or oral agreements between tire parties respecting tine subject matter of this Contract. No amendment, modification, or altercation of the lerfns of this Contract shall be Biding unless it is in writing,.dated subsequent to the date of this Contract, and duly executed by tine parties to this Contract. 'ago 2 of 3 C� • 422 • If, as a result of a breach of this Contract by either party, the other party employs an attorney or attorneys to enforce his rights under this Contract, then the defaulting party agrees to pay the other parties' reasonable attorney's fees and costs incurred to enforce this Contract. This Contract shall be binding upon and insure to the benefits of the parties hereto, their respective heirs, executors, administrators,legalrepresentatives, successors and assigns. EXECUTED IN DUPLICATE ORIGINALS, one retained by each party hereto, effective the -J 1 day of 1998. CALHOUN STATE OF) County Judge Commissionef Leroy Belk Precinct #1 By Commissioner r in Jurek Precinct # 2 By Commissioner H. Floyd Precinct #3 By C arnmissioner Kenneth Finster Precinct #4 A"ITES : By 1� Marlene Paul, County Clerk Calhoun County, Texas Page 3 of 3 CITY OF SEADRIFT STATE OF TEXAS By: '�' \ n Mark Daniel, Mayor ATTEST: By Seadrift City Secretary ...423 RESPONSE TO RECOMMENDATIONS FROM RUTLEDGE GRAIN & COMPANY The recommendations of Rutledge Crain & Company were presented to the Court. The County Auditor stated he could handle No. 2 & 3 and the County Treasurer could handle No. 4 and the County will take care of No. 1 by talking to a consultant and get some advice as to the action the county needs to take. The County will talk to the hospital to resolve No. 5. No other action was taken by the Court. RUTLEDGE GRAIN & COMPANY, PC CERTIFIED PUBLIC ACCOUNTANTS 1601 9. Lamar, Suite, log Arlington. Texas 76011 May 8, 1998 Honorable County Judge and County Commissioners of Calhoun County, Texas Port Lavaca, Texas In planning and performing our audit of the general purpose financial statements of Calhoun County, Texas for the year ended December 31. 1997 (on which we have issued our report dated May 8, 1998), we considered its internal control structure in order to detemline our auditing procedures for the purpose of expressing an opinion on the financial statements and not to provide assurance on the internal control structure. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be material under standards established by thv American Institute of Certified Public Accountants. A description of the responsibility of management for, establishing and maintaining the internal control structure, and the objectives of and inherent limitations in such a structure, is set forth in the attached Appendix A, and should be read in conjunction with this letter. A material wealmess is a condition in which the design or operation of the specific internal control structure elemetns does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of perfomung their assigned functions. We noted no items that we believe are material weaknesses as defined above. We did note other matters related to tho internal control sttucture and other administrative and operating matters that resulted gom our observations during our audit and are not based on a special study. 1. Computer Programs in the Year io0o MuCh has been written about the potential problems related to computer programs which have been written using only a two digit field to signify the year. Unfottunatcly, accounting applications are probably the most severely affected and also the hardest to bring into Compliance. That is because accounting and other systems depend on many date -sensitive operations - Phis problem affects not only large computers and their software but iYs also poised to foul up personal computers and any software application programmed with a two -digit year field rather than a four -digit field. 0 i There is an additional dimension to the problem: Older computers contain a special hardware chip, • > called a BIOS, which, among its many other functions, tells the computer what time, day, month and vear it is. Since those chips arc hardwired (a built-in program), they can not be reprogrammed, and many of them are not prepared to recognize daics beyond 1Deoeimber 31, 1999, Mamtxra: Metro (a1 n 285-9fl49 A+ ,iea, (A.-t- ,C of (:ernivd Nblic AcownI4nt¢ Fax (a17) 881,9823 Toro, SOG%eh' of Cerrihea F :06e FROM! Cal. county Judge ,._,. _ FRX_N(L. ,512_53.460` 08-18-98 10 r370r J.04 Honorable County Judge and County Commissioners May 8, 1998 We recommend that management review all computer programs in use with each software vendor and verify that the programs have been rnodifled to accommodate the use of four digit fields for years starting with the year 2000. Additionally, managemcnt should insure that all computers contain the proper BIOS chip. Various sites on the imcrnet provide guidance for testing, free or minimal cost software, and test results on off -the -shelf software products, 1 GA5B STATJ'bfl3NT NO.27 GAS$ Statement No,27 "Accounting for Pensions by State and Local Governmental Employers," will become effective for periods beginning after .Tune 15,1997. GAS13 No,27 will require recognition, of pension expenditures/expensw equal to required contributions. if contributions made differ from contributions required, a pension liability or asset should be recorded. Disclosures required by GASB No.27 include the identification of the plan and plan administrator, a description of plan provisions, contribution requiremcats and contributions actually made, as well as three years of information about annual pension costs and act pension obligations. We believe that TCDRS will .be able to assist the County in accumulating all the information necessary to provide adequate disclosure in accordance with the new standard. 3. New Reporting Model The Governmental Accounting Standards Hoard is expected to issue a statement that will make drasto changes to the basic financial statements that governments are required to issue. This statement is tentatively effective for periods beginning after June 15, 2000 although a delay in implementation may occur. There is one area that represents a dramatic change in the information that the County has histo4cally reported. This new statement requires governmental entities to record the cost of infrastructure. Due to the age of some County's infrastructure it may be difficult, if not impossible, to obtain information regarding the County's historical coat of infrastructure. Infrastructure is defined by GFOA as public domain fixed assets such as roads, bridges, curbs and gutters, streets, drainage systems, lighting systems and similar assets that are immovable of value only to the governmental unit. In order to avoid delays in issuing financial statements under the new reporting model the County should begin the process of assessing the County's records regarding the historical cost of infrastructure. Alternatively, if such information is not available, a process to rMimate the historical value of urfrastructurc should be established and executed as quickly as possible. 4. Depoait Collateral During our review of deposit collateral as of December 31. 1997, we determined that the County's deposits were undercollateralized. This happened for a number of reasons: • L The pledged collateral inormation provided by the Federal Reserve Bank did not include i tiamctions on its use, thus it was misinterpreted. 2 -42S. FROM: Cal. COunt9 Judge FAX NO.: 512 553 4603 _ „ 08-18-98 10:389Py,05 Honorable County Judge and County Commissioners May 8, 1998 j 2. As a function o£conservatisen, none of the deposits held by the County Clerk and Di their Clerk in their various trust beneficiary accounts was considered to be covered by FDIC. We tractassume there is no insurance because we are not privy to informatian disclosing any deposits independently held by each of the respective beneficiaries at the same financial institutions. If we had this information, we would have been able to determine if there were additional FDIC insurance coverage. We have discussed these matters with the County Treasurer, namely, 1) interpreting pledged collateral notices presently received direct from the Federal Reserve Bank, and 2) monitoring deposits maintained by the County Clerk and District Clerk for their various trust beneficiary accouunts. The Country Treasurer has assured us that su>}icient collateral existed at the date of our audit report. The County Auditor has suggested that future depository contracts specify that communications from the County depository require clear disclosure of par and market values of pledged collateral. 5. Memorial Medical Center Memorial Medical Center engaged new independent auditors for the audit of its financial statements as of and for the year ended December 31, 1997. As a pan of our audit of the County, we inquired of MMC's auditors regarding their audit and notifying them that we were relying on their audit of MMC. There were significant changes trade by MMC's auditors in the presentation of MMC,s financial statements. We recommend that there be closer coordination between the County and MMC in their respective audits in the future so as to ensure that financial statements are prepared more efficiently MMC's auditors should be advised by letter that the hospital should be reported as an enterprise fund of a governmental entity with disclosures and accounting principles followed solely at the election of the County, With the Commissioners Court authorization, we will ensure this communication is made as a part of our future audit procedures_ We would like to express our appreciation to the County Auditor and his staff and other County officials and their respective employees for their efforts in preparing the numerous audit schedules and analyses and source documents needed in our audit of the County's general purpose financial statements, We would be happy to discuss the above recommendations with the County and to assist in their implementation. • 426 FROM: Cal. County Judge _. zPX„NO_? ,512_553, 4603 08-18-48 10:38A P.06 .v 0 APPEWZK A N4ANAGMMENT'S RmPONSIBILrry roil, AND THE OB7LCTIVES AND LDUTATIONS OF, THE INTERNAL CONTROL STRUCTURE The following comments concerning minagement'c responsibility for the internal control structure and the objectives of and the inhereut limitations in, the internal control structure are adapted from the Statements on Auditing Standards of the American Institute of Certified Public Accountants. NW-agemeut is responsible for establishing and maintaining an internal control structure. In fulfiiling this responsibility, estimates and judgments by management are required to assess the expected benefits and the related costs of internal control structure policies and procedures. Objectives The objectives of an internal coirol structure are to provide management with reasonable, but not AIWItite, assurance that assets are safeguarded against loss ffom unauthorized use or disposition, and that sactions are executed in accordance with management's a,rthorization and recorded properly to permit e preparation of financial statements in accordance with generally accepted accounting principles. Limitations Because of inhemt limitations in any internal control structure, errors or irregularities nevertheless may dccur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. 42'7 The following Orders were accepted by the Court and entered into the Minutes. O R D E R On this the 7th day of August, 1998, came on to be con- sidered setting and allocating the salary of the Official Alternate Court Reporter of the.24th, 135th and 267th Judicial Districts for the calendar year 1999, and the salary is hereby set at $48,686.08 for the year 1999, and in addition, the Official Alternate Court Reporter shall receive any longevity compensation to which she$t= is entitled and is hereby allocated to the counties comprising the Judicial Districts in proportion to the population of such county as it bears to the total population of the Judicial District according to the 1990 Census as follows: County Percent Amount Calhoun 13.68% $ 6,660.26 Dewitt 13.53 6,587.23 Goliad 4.30 2,032.53 Jackson 9.36 4,557.02 Refugio 5.73 2,789.71 Victoria 53.40 25,998.36 100.00% $48,686.08 This action was taken at a public hearing held in accordance with the provisions of Section 152.905 of the Local Government Code_. Signed this the / day of August,,A.D. 1998. Jos ph.P. Kelly :. r Hephen Will Ju ge,.24th Judicial Di t. ourt J dge, VOL -In FILED PAGE e, , Lb/tn Dls PAMELA 428 C J • O R D E R On this the 7th day of August, 1998, came on to be con- sidered setting and allocating the salary of the Official Court Reporter of the 267th Judicial District for the calendar year 1999, and the salary is hereby set at $48,686.08 for the year_ 1999, and in addition, the Official Court Reporter shall receive any longevity compensation to which sheika is entitled and is hereby allocated to the counties comprising the Judicial District in proportion to the population of such county as it bears to the total population of the Judicial District according to the 1990 Census as follows: County Percent Amount Calhoun 13.68% $ 6,660.26 Dewitt 13.53 6,587.23 Goliad 4.30 2,032.53 Jackson 9.36 4,557.02 Refugio 5.73 .2,789.71 Victoria 53.40 25,998.36 100.00% $48,686.08 This action was taken at a public hearing held in accordance with the provisions of Section 152.905 of the Local Government Code. _Signed this the day of August, A.D. 1998. VOL SQ FILED PAGE AT--+ O'CLOCK � M AUG f 8 EN PAMELA MARTIN HARTGROVE 0 RIC CLE H COUN Y,TEXAS DEPUTY Wha and W. Kilgo Judge, 267th Judicial District Court 429 O R D E R On this the 7th day of August, 1998, came on to be con- sidered setting and allocating the salary of the Official Court Reporter of the 135th Judicial District for the calendar year 1999, and the salary is hereby set at $48,686.08 for the year 1999, and in addition, the Official Court Reporter shall receive any longevity compensation to which zkR/he is entitled and is hereby allocated to the counties comprising the Judicial District in proportion to the population of such county as it bears to the total population of the Judicial District according to the 1990 Census as follows: County Percent Amount Calkioun 13.68% $ 6,660.26 Dewitt 13.53 6,587.23 Goliad 4.30 2,093.50 Jackson 9.36 4,557.02 Refugio 5.73 2,789.71 Victoria 53.40 25,998.36 100.00% $48,686.08 This action was taken at a public hearing held in accordance with the provisions of Section 152.905 of the Local Government Code. Signed`,this the day of August, A.D. 1998. VOL SO. FLED PA E 71 Ke ephen Williams AT O'CLOCK Ju ge, 135th Judicial District Court AUG 1 810 PAMELA MARTIN HARTGROVE� " CL K, NO1jN �,OUNT ,TEXAS �.t./� DEPUTY 11 • 0 430 O R D E R On this the 7th day of August, 1998, came on to be con- sidered setting and allocating the salary of the Official Court Reporter of the 24th Judicial District for the calendar year 1999, and the salary is, hereby set at $48,686.08 for the year 1999, and in addition, the Official Court Reporter shall receive any longevity compensation to which she9ke is entitled and is hereby allocated to the counties comprising the Judicial District in proportion to the population of such county as it bears to the total population of the Judicial District according to the 1990 Census as follows: • county Percent Amount Calhoun 13.68% $ 6,660.26 Dewitt 13.53 6,587.23 Goliad 4.30 2,032.53 Jackson 9.36 4,557.02 Refugio 5.73 2,789.71 Victoria 53.40 25,998.36 100.00% $48,686.08 This action was taken at a public hearing held in accordance with the provisions of Section 152.905 of the Local Government Code. Signed this the �/ day of August, A.D. 1998. FILED, PAG 'I • AT01C AUG 18 � MARTIN HARTGROVE LH�1'U�I. OOUU TY, TEXAS !1 dl: 5MDEPUTV % Jos ph P. Kelly Ju ge, 24th Judicial 431 STATE OF TEXAS IN THE DISTRICT COURTS OF COUNTY OF CALHOUN CALHOUN COUNTY, TEXAS WHEREAS, on August 7, 1998 at a public hearing held for the purpose of setting the salaries of the County Auditor and Assistants for fiscal year 1999, and for the purpose of approving the number of assistants for the Auditor's Office for fiscal year 1999; and WHEREAS, the following base salary amounts were approved for fiscal year 1999 at the close of the public hearing: County Auditor $41,826 / Chief Auditor 30,432 Assistant Auditor 24,7,06 Assistant Auditor 24,706 TOTAL $121.670 FURTHER, any fiscal year 1999 salary increases and longevity approved by Commissioners' Court for County Officials and Employees are approved for the County Auditor and Assistant Auditors in like percent and amount and upgrades or reclassifications of job grades and/or clusters approved by Commissioners' Court for other County Employees are approved for such like and similar jobs for assistant auditors and the filling of vacant positions and those becoming vacant are approved at the rates and levels consistent with personnel policies and guidelines adopted by Commissioners' Court for other County Employees. We, the undersigned, being a majority of the District Judges of Victoria County, Texas do hereby ratify the approval action on August 7, 1998 by the District Judges at the close of the public hearingheld for the purpose of setting salaries and approving the number of assistants for the County Auditor's Office for fiscal year 1999. )h P. Kelly, Judg Judicial District 1 5th Judicial'District': 4 .v_ . ,;, ay W..Kilgore, Judge 267th udicial District I VOL50 FILED PAGE AT 6 O'CLOCK M AUG 1 81998 PAMELA MAKIN HARTGROVE I TRI T L F}Ojl�'COU Y TEXAS 7�t// DEPUTY INSURANCE SETTLEMENT FOR DAMAGES TO PCT. #4 AUTO A motion was made by Judge Hartzog and seconded by Commissioner Finster to accept the Insurance settlement received for damages occurring to Pct.# 4 automobile on Aug. 3, 1998 in the amount of $136.43. Judge Hartzog, Commissioner Finster, Belk, Floyd and Jurek all voted in favor. INSURANCE SETTLEMENT FOR DAMAGES TO SHERIFF'S DEPT. AUTO A Motion was made by Commissioner Finster and seconded by Judge Hartzog to accept the Insurance settlement received for damages occurring to Sheriff's Dept. vehicle on July / 9th, 1998. Commissioners Finster, Hartzog, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. DECLARE NARCOTICS DEPT. PICKUP AS SURPLUS A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that a Narcotics Dept. 1979 Ford pick-up (Inv.#566-0052) be declared surplus. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. C J • COUNTY TREASURER'S OUARTERLy REPORT The County Treasurer presented her Quarterly Report and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Jurek that said report be approved. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. • CALROIIN C0011tY, TEXAS STATEMENT Of BALANCES . Balance Balance 4/l/98 Receipts Disbursements 6/30/98 General Road A Bridge General $9,032,542 $726,957 $2,626,127 $7,133,372 Road t Bridge Precinct 1 Road B Bridge Precinct 2 378,868 170,074 23,535 170,958 2,142 296 0 0 6,486 549,826 172,2% 17,345 Road B Bridge Precinct 3 227,522 3,663 0 231,185 Road S Bridge Precinct 6 128,917 2,126 0 131,043 FN•Leterai Road 6,68D 2.510 D 9,190 Rwy 87/fM 7090 427,597 5,343 0 432,980 • Road Meintenenee Precinct 1 70,062 879 D 70,941 Rod Maintenance Precinct 4 14,043 17l 0 14,220 Lateral Road Precinct 1 3,742 A8 0 3,790 Lateral Road Precinct 2 3,742 48 0 3,790 Lateral Road Precinct 3 3,742 48 0 3,790 Lateral Road Precinct 4 3,742 68 0 3,7" flood Control Precinct 1 81,125 1,826 669 83,282 Flood Control Precinct 2 1,289 13 0 1,302 Flood Control Precinct 3 17,976 220 0 18,196 flood Control Precinct 4 1,673 27 0 1,700 Airport Maintenaae 23,864 273 7,690 16,467 ' Lew Library Library Gift Memorial 733 5,798 4,930 202 5,461 Vim 6 Costa Holding 6,380 164 27,900 0 23,194 5,962 11,086 Donations 99,384 4,302 957 102,729 Animal Control -CAMS 110 13D 107 133 ' Grants Law Enforcement Block Grant 48,203 7,662 14,959 92 14,093 49,069 Records Management -County Clerk 44,291 7,381 1,120 2 6,634 51,670 Records Mgmt. S Preservation 12,339 2,027 0 14,366 Courthouse Security 41,355 4,D84 0 45,439 Graffiti Eradication 93 161 0 254 Juvenile Probation District Court - iaprest Jury 130,884 34,578 36,889 128,573 Canty Court - iaprest Jury 3,006 2,266 2,2sa 1,774 3,112 2,922 2,182 1,118 Excess Sales Tax Revenue 141,700 1,783 0 143,483 Sheriff Forfeited Property 152 0 Capital Prol,Sedrlft goat Ranp/Perk 100,000 0 0 152 • Capital Project -Crestview Sewer f0,580 39,420 0 0 100,000 50,000 Capital Project•011vla Boat Ramp 0 9,453 9,453 0 Capital Project-RSB Infrastructure 0 8,110 0 8.110 Cep. ProJ.gibrary Telacontmnlcatlon 0 99,072 39,740 59,332 Magnolia Beech Erosion Study 50,907 6,884 8,107 49,6a4 Library Cart, of Obtig. Int. S Skg. 8,936 t,ils a 10,054 Gen. 01,119. Bonds Int. S Skg. 49,556 6,806 0 56,362 Can, Obiig. Ref. Bonds int. B Skg. 80,B59 2,248 0 83,101 Tax Anticipation Notes Construction 2,192,111 26,607 202,914 2,015,804 Tax Anticipation Notes int. i Skg. 72,117 881 375 72,623 Camunity Development 11 0 163,746 163,746 0 Hospital Operating ' 4,401,705 4,079,276 4,099,371 4,381,610 Mospltal Memorial 10,796 818 0 11,614 HcsP• Cart. of Oblig. Construction 0 1,001,252 0 3,001,252 Neep. Cart. of Oblig, int. 6 Skg. 0 47,055 0 17.055 Indigent Healthcare 85,056 ______ __________ 272,679. 264,367 93.368 totals $18,228,714 $8,759,620 17,511,643 519,476,691 • 17e thee undersigned County Judge and Connissioners in and fnr rat w.. -----'-_ __.._y ,ti, < Crnmissioner Precinct W. SW08N To .AND SUBSCRIBED BEFORE W County Judge, and County 8sioners of aid Calho County, each respectively, on day °f �� 1998. MI ' the tlrldersigned authority on this day i'' appOgr( J11 Sharron M3rek, County Treasurer of Calhoun County' that ihe'vithin and foregoing report is true and correct 1 TH 8 +p� a ��;RJR�REGORD J recoidCGcthis. day o� f this says C TAX ASSESSOR -COLLECTOR MONTHLY REPORT The Tax Assessor -Collector presented her monthly report for July, 1998 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said report be approved. Judge Hartzog, Commissioners Finster, Jurek, Floyd and Belk all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $264,060.67 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $ 2,698,154.43 for hospital bills and $ 71,156.41 for Indigent Healthcare for a TOTAL of $2,769.310.84 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek that the following Budget Amendments be approved. 11 434 t BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court �m. n 1a/ (Department making this request) Date : $ - � I .-n I request an amendment to the MID budget for the year following line items.in my department: GL Account_#_ ai-�5u�- y� ©I:: ___Account Name__ Net change in tc for this department is: Other remarks/justification: Amendment Amount! G�- G I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account($): 0 I 435 BUDGET AMENDMENT REEEST To: Calhoun County Commissioners' Court r , From:��� — (Depar went making this request) Date: q� I request an amendment to the id budget for the year following line items in my department: Amendment GL Account .—Account-Name ---Amount---- Net change in total budget for this department is: Other remarks/justification: Reason ---------- 0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 436 / (BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: (� ill n f7. 0 Y t�"� a (Department making this request) Date: q , ID 67)p I request an amendment to the �budget for the Cy —ear) following line items in my department: GL-Account-#- nnol -491n -(ono r� Net change in tc for this departs Other remarks/jv ---Account Name Amendment -_-Amount --_- Reason I understand that my budget cannot be amended as requested unti Commissioners' Court approval is obtai Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): t CJ -. 437 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' court From: (Department making this request) Date: I request an amendment to the t� pb budget for the year following line items in my department: Amendment GL Account-#- - Account Name--- ---Amount---- -------Reason------ ---------- - (11-T5-to-�Tiq 1 3$ Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • CI 438 • • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: -�J (Department making this request) Date: Ao 97 2 request an amendment to the )99 0 budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason 0-1-ol4,-3c90 . - `. Net change in total budget r for this department is: $ Other remarks/justification: i understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 439 BUDGET AMENDMENT REQUEST To: Calhoun County �Commissioners' Court � From. X ` 'i� ` . 0,!n � i Y Wv(��..t (Department making this request)' Date: g 12 (a q 8 I request an amendment to the _`q " _ budget for the (year) following line items in my department: Amendment GL Account q Account Name Amount Reason Y'YNYYYYYN.Y1r1rY YY YYYYYYYYYYYYYY YYYY9rYYYYYY'MM Y'F��jj1rNYYwr'YYY'V1rYYYYYti 014 G-06 - ro 14o ctir) Ol _ t+5-05-1401 Au 44-3- m) le i c� aLv� Net change in total budget for this department iss sasmaaaaaaaaa Other remarks/justification: • • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: C�� • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 440 r� U BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: A D .,.,A ,,o A i (Department making this request) Date: (� J2& 1g6 I request an amendment to the __A93_ budget for the (year) ` following line items in my department: Amendment GL Account N Account Name Amount Reason YYYYYYYYYYYYY YNYYYYYYYYYYYYYYYY YYYYYYYYYYYYY YYYYYYYYYYYYYYYYYYY Net change in total budget for this department iss Other remarks/justification: $ mamaaiaammmama I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commi issioners' Court approval: • Date posted to General Ledger account(s): .. 441 .r �i 1r...r1 `..`nv...1,. 1._, uuVl I bI{,! ti A III -P. 5 • BUDGET XISi?),.MHZNT REQUEST To: Calhoun County ColaMissioners' Court From - (Department making this request) Date: I request an amendment to the �Cj C� budget for the year follow-Cng ,.znn itwms Sn my dep:.rtment: Axandment GL_Account _- Account :1amk3 Amount Reason----------------- _ 1 Net chL-ncje �X, total budget for this depaa:yment is: $ Other remarko/ justification.. I understand that my Midget cannot be amended as requ4�sted until Commissionerst Court aprroval is obtained. signature or official/department. head. Date of Commissioners, Court ap?i.oval: Date posted to General Lem,o.r «.-count( y 442 0 LJ HDDGET AMENDMENT REQDEST To: Calhoun County Commissioners' Court From: 14o (Department making this request) Date: 7 � Y I request an amendment to the Ibudget for the year following line items in my department: GL-Account-#- of -&p 15- &3.)n Amendment Account -Name --- ---Amount Net change in total budget for this department is: Other remarks/justification: $ --- Z,.� — -^^Reason ^- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: J • Date posted to General Ledger account(s): 443 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court. From:�r L (Department making this request). Date: $ -x?:�,$ I request an amendment to the J budget for the year following line items in my department: Amendment GL Account # ---Account-Name--- -- Amount ---- Net change in tc for this departm other remarks/justification: Reason I understand that my budget cannot be amended as requested antil Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 • i LJ 0 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: P1,f(IAX-r L -- (Department making this request) Date: � 1 7,- I request an amendment to the ( year � budget for the following line items in my department: GL Account # DI-R I Account Name PRO Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: A4LJ- Date of Commissioners' Court approval: Date posted to General Ledger account(s): 445' BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: [�, NJ- -3 (Department making this request) Date: 1--d B--CN I request an amendment to the l'"6-G9 budget for the year following line items in my department: GL Account (71-R."ie3-- (a.�tclCi ---Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason CI LI �1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 • 0 446 1* LBUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: %-as-9� I request an amendment to the MY budget for the year following line items in my department: GL_Account_1_ 01 laq-5101 o ► -Y24-- loop 01-% bq- 5q(3 Net change in total budget for this department is: other remarks/justification: Amendment Amount _ Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i THE COURT ADJOURNED. .0-44'7. REGULAR SEPTEMBER TERM THE STATE OF TEXAS § COUNTY OF CALHOUN § HELD SEPTEMBER 14, 1998 BE IT REMEMBERED, that on -this the 14th day of September, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca,.said County and State, at 10:00 A.M., a Regular Term of the Commissioners, Court, within said Count. and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 COmmissiOner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. . BIDS AND PROPOSALS - FUEL BIDS The following bids were received for fuel for the period beginning September 16 and ending October 15, 1998 and after reviewing said bids, a Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to accept the bid of Diebel Oil for the bulk fuel and Mauritz & Couey for the card system. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. 11 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL• GALLONS/MO. UNLEADED GASOLINE $ ;1 l X 3800 = $ (�) p PREMIUM UNLEADED GASOLINE $ X 4000 $ �iLgD a,-7 DIESEL FUEL (LOW SULFUR) ,/ S Y X 2500 = $-"1-3YJ�b-b=Ai� TOTAL BID PRICE $ pp THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING SEPTE14BER 16, AND ENDING OCTOBER 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE • i C7i n l q- A4- r3 M FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO THE ATTACHED FUEL SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERGENCY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT THE FOLLOWING E MONTHLY PRICE PER GALLON AND AT THE FOLLOWING TWENTY-FOUR HOUR BILITY LOCATION; m ro 4-00e UNLEADED GASOLINE PREMIUM UNLEADED GASOLINE DIESEL FUEL PRICE PER GALLON s .471J s 4950 LOCATION: MUST BE WITHIN THE CITY OF PORT LAVACA OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PORT LAVACA.) THE CONTRACT WILL BE FOR THE PERIOD BEGINNING SEPTEMBER 161 AND ENDING OCTOBER 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP &E NUMBER It s �YiTN tdkz�I -7 -7 SlI - 7L4?1 74o I AUTHORIZED SIGNATURE: A"4%f t1;gdK TITLE DATE ADOPT MAINTENANCE AND OPERATIONS TAR RATE FOR 1999 A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to adopt the Maintenance and Operations • Tax Rate for 1999 in the amount of 0.3272. Commissioners Jurek, Floyd, Belk, Finster, and Judge Hartzog all voted in favor. ADOPT THE DEBT TAX RATE FOR 1999 A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to adopt the Debt Tax Rate for 1999 in the amount of .0228. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. ••• BIDS AND PROPOSALS - CAT SCANNER LEASE -MEMORIAL MEDICAL The following bids for a Cat scanner lease for Memorial Medical Center were opened. G.E.Medical $15,105.00 a month Toshiba 11,435.68 for 12 months 14,742.35 for 48 months Phillips Med. $14,650.00 for 60 months 691,35400 purchase cash price Service 159,000:00 (for four years ) 14,500.00 for 60 mos.with Citicorp 14,051.00 for 63 mos.with Citicorp 13,643.00 for 66 mos.with Citicorp The hospital will study the bids and report back to the Court Friday, Sept. 18th. BIDS AND PROPOSALS - JETTY ROCK FOR PCT. # 4 The following bids were received for Jetty Rock for Pct. #4. Commissioner Finster is to report back with his recommendation. B. H. COMISKEY, JR. C.P.A. . COUNTY AUDITOR CALHOUN COUNTY, TEXAS 201 W. AUSTIN - COUNTY COURTHOUSE ANNEX PORT LAVACA, TEXAS 71979 (512)-553-4610 August 25, 1998 Dear Bidder: You are invited to submit a bid on the following item(s): THE PURCHASE OF 12 - 18 INCH JETTY ROCK FOR PRECINCT #4 You are requested to submit your bid addressed to: HOWARD G. 'f_?RTZOG COUNTY JUDGE CALHOUN COUNTY, TEXAS 211 S. ANN - COUNTY COURTHOUSE PORT LAVACA, TEXAS 77979 Bids should be submitted in a sealed envelope plainly marked: "SEALED BID - "JETTY ROCK - PCT. #4 " Bids will be received in the office of the County Judge until 10:00 AM, Monday, September 14, 1998 at which time they will be publicly opened and read aloud in the regular meeting room of the Commissioners' Court. Bids received after the designated time will be returned unopened. The Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to the County. The County of Calhoun, Texas is an equal employment opportunity employer. The County does not discriminate on the basis of race, color, national origin, sex, religion, age and handicapped status in employment or the! provision of services. BY ORDER OF COMMISSIONERS' COURT �J r L_J 0 450 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANTNEX - 201 W. AUSTIN PORT LA5 C2Ajf WEXAS 77979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Texas Southern, Inc. ADDRESS: P. 0 Box 2847 CITY, STATE, ZIP: victoria T 77902-2847 AUTHORIZED SIGNATURE• TITLE: President BID AMOUNT: $23.85 Per Ton 451 8-26-1998 3145PM FROM CAU-MN C.O. AUDITOR 512 6S3 4614 P.3 • DEN H. COMISZEY, JR., C.P.A. COUNTY AUDITOR, CALSOUN COUNTY COUNTY CCCMTRODSH ANNEX - 20Z W. AUSTIN PORT rjj4tlj 5 jfl%,77974 THE COMMISSZOMMIS COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHS9 HID ACCEPTED. NAMB:&u6FGo4-SY L/M6'STo.✓E -- 4�JrA*z /7[/Z-eAl?6a ADDRESS: P o ac,z 66 CITY, STATE, ZIP: .Lad'c1. 1 _a-77.5D 6 TITLE: Jdfm inr / DID AMOUNT: f 2d, 99 OEi1:Ss.J I`J174,166XS • �E�Ty 4d ct <' /2-/6ff ( �2�1$"iQiP k ti1uS7 $E "R/20✓Ea 4 7--FE 4r•AFA2y. O+e '%x'"'cKi-J4, P!Lo$GE'MS 7-;J ? s�L-. a <3Ems/&^fb --452 BIDS AND PROPOSALS - POLE BARN BIDS , 1 AND 4 A Motion was made by Commissioner Finster and seconded by Commissioner Belk to award the Pole Barn bid for Pct. #1 to Rexco without the slab in the amount of $21,500.00 and the Pole Barn bid for Pct. #4 to Rexco also but with the slab in the amount of $32,500.00. (Said bids were thosedAugust Minutes}3CommissionersrFinster,led on Belk,Floyd, gg,BJurek and Judge Hartzog all voted in favor. • Cum bZADRIFT EMS A Motion was made by CoMissioner Finster and seconded by Commissioner Jurek to authorize the County Auditor to advertise for bids for.one gasoline.powered ambulance chassis for Seadrift EMS, and to declare as single source one generator powered ambulance module and accept trade in. Said vehicle to be delivered January, 1999. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. VARIOUS INSURANCE COVERAGE A motion was made by Commissioner Floyd and seconded by Commissioner Jurek to drop the Computer insurance and to authorize the County Auditor to contract with GSM for the ambulance equipment floater insurance as they are our agent of record. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - VEHICLES FOR SHERIFF'S DEPT. A Motion was made by Commissioner Belk and seconded by Commissioner Finster to authorize the County Auditor to advertise for bids for six new police package vehicles for • Calhoun County Sheriff's Dept.to be opened October 12th, and to be paid for January 2nd. Commissioners Belk, Finster, Floyd, Jurek and Judge Hartzog all voted in favor. GENERAL DISCUSSION - HOTEL - MOTEL TAX Carolyn Adrian informed the Court she has talked to the Com�troller's office but asked the Court to postpone any action as they are working with the Hotel - Motel folks in Port O'Connor and wants to delay the public hearing until October 12th. CALHOUN COUNTY HOSPICE - MEMORIAL MEDICAL CENTER Virginia Hahn appeared before the Court and gave them an overview of the Calhoun County Hospice Program. It was very interesting and she was thanked by the Court. No action was taken by the Court. CERTIFICATES FROM REPRESENTATIVE OF EXTENSION SERVICE Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster, Marlene Paul, County Clerk and Pam Hartgrove, District Clerk were all given certificates from Rick Jahn for their completion of required hours of schooling at V. G. Young Institute in 1998. COMPUTER PROBLEMS - YEAR 2000 (Y2K) - TALK TO CONSULTANT Rick Jahn told the Court they plan to have a program video taped in Corpus when they have the satellite broadcast from Washington and will get it to us to view. Dr. Janet Weaver, Consultant discussed the problems with the Court concerning the year 2000, and suggested they employ a consultant to inform the court of problems. 453 i. EVALUATION OF CALHOUN COUNTY EMERGENCY COMMUNICATION (RADIOI SYSTEM A Motion was made by Commissioner Floyd and seconded by Commissioner Belk that Commissioner Floyd be authorized to sign the contract for Evaluation of the Calhoun County Emergency Communications System with Lockard & White Communication (Proposals opened May 29, 1998) for ail estimated amount of $19,920.00 with a not to exceed amount of $29,820.00. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor, CONSULTING AGREEMENT THIS AGREEMENT, made and entered into this 14"' day of September 1998, by and between Calhoun County, (hereinafter referred to as "COUNTY'), and Lockard and White, Inc., a Texas Corporation, (hereinafter referred to as "CONTRACTOR"): WITNESSETH: That, for and in consideration of the mutual covenants and agreements hereinafter set forth, the parties hereby contract and agree as follows: CONTRACTOR TO FUftNISH CONTRACTOR agrees to furnish all labor and perform all work required, to execute and complete the work hereinafter generally described, to wit: To provide an evaluation of the Calhoun County mobile radio needs, over the next 20 years, and to develop and deliver to Calhoun County the following deliverables: System Requirements Document The System Requirements Document or SRD will define the functional and operational needs of each department within Calhoun County and the consolidated system needs of Calhoun County. The SRD will cover requirements mobile radio coverage and functionality and other telecommunication needs uncovered during the effort. It will address the needs of the following Primary agencies in Calhoun County: D Sheriff ➢ Emergency Management ➢ Hospital D EMS ➢ Five Volunteer fire districts A Five EMS volunteer districts D Four Commissioner precincts ➢ Five Constable precincts And the needs of the above primary users to communicate and interact with the following secondary agencies operating in and around Calhoun County: ➢ Port Lavaca PD i Pon Lavaca Fire ➢ Point Comfort Po ➢ Sea Drift PD D DPS S Game Warden ➢ School District ➢ Five Industrial Plants D Coast Guard ➢ General Land Office D 911 District 0 • E .454 Conceptual System Design The eptual tem document or endation as to the most effective method ethod Of Meetings Calhoun Count Cs business SD aide a nd technical cal' requirements contained In the SRD The CSD will, as a minimum: 1. Provide a written evaluation of current system operations and their effectiveness. 2. Provide recommendations for changes and/or improvements to current systems, prioritized as to value and need. 3. Provide budgetary cost estimates including equipment cost, installation cost, engineering cost and project management cost for any recommended changes or additions to the various departments systems and networks. 4. Provide a cost benefit analysis for any recommended changes. 5. Provide a plan for carrying out any proposed changes. 6. Provide an opinion on the impact on Calhoun County if a "do nothing" option is selected. The CSD will include a written description of any recommended changes or preliminary designs that are presented. The CSD will include justifications and explanation for the design Philosophies recommended. FEES • CONTRACTOR agrees to provide the services covered in this contract for a not -to -exceed fee of $29,690 as detailed on Exhibit A, attached hereto and made a part hereof. NOTIFICATION OF COM ENCEMENT OF WORD These activities will be performed at the specific request of the COUNTY, and in accordance with the instructions given at time of work request notification. The COUNTY shall inform CONTRACTOR of work start and work completion dates for each project or assignment, and upon failure of the CONTRACTOR to commence such work, the COUNTY may, at its option, grant an extension of time for commencing performance of the work or COUNTY may withdraw the notification to perform that work. Said work will be performed in a careful, painstaking and workmanlike manner, but CONTRACTOR, will be wholly responsible for the method to be followed therein, and for the safety thereof, and although COUNTY shall have no right to supervise or direct said work, however the COUNTY or its designee, shall have the right to inspect same during its execution and shall approve same for COUNTY before CONTRACTOR Is compensated. - 455 SERVICE REQUISITIONS: COUNTY shall direct CONTRACTOR in writing, of the desired commencement date of the above described work, and the location and specific nature of the work to be performed hereunder. Authorizations of subsequent work will be In the same form. Exceptions may be made in cases of emergency as determined by COUNTY. The COUNTY'S authorization will contain the description of the work required, estimated cost, accounting distribution, and is to be approved and authorized by the appropriate managers. CONTRACTOR'S INSURANCE: During the full performance period, CONTRACTOR will carry in force insurance sufficient to protect the business interest of both the COUNTY and CONTRACTOR, meeting the approval of COUNTY'S insurance department; and will deliver to COUNTY certificates evidencing that such insurance is in full force prior to commencement of work hereunder. TAXES; CONTRACTOR further agrees to pay all taxes or assessments based upon payroll lawfully levied or assessable under any law of the United States. • INDEPENDENT CONTRACTOR CONTRACTOR undertakes the performance of this agreement as an independent contractor, at its sole risk, and assumes full responsibility for the safety of the work hereunder and all liability for injury or damage to the person or property of any and all persons whomsoever In any way growing out of the performance of this agreement, and shall indemnify, save harmless and defend COUNTY from all claims, actions, demands or expense on account thereof. CONTRACTOR shall not order materials or equipment as agent of the COUNTY, which would be billed directly to the COUNTY, nor in any other manner represent itself to be agent of the COUNTY. INDEMNITY: CONTRACTOR agrees to indemnify, pay judgements and/or damages on behalf of, defend, and save COUNTY, its co -owners, parents, affiliates, joint venturers, partners, contractors, subcontractors, agents, employees and insurance carriers harmless from any and all 45s liabilities, losses, claims, actions, costs, expenses, attorney's fees and court costs, judgements, • penalties, interest, subrogations, or other damages (collectively hereinafter referred to as "Claims'), of every possible kind of character, resulting from injury or death to any person, or damage or destruction to property of whatsoever nature, including CONTRACTOR'S property, arising out of or incident to the performance of work under this agreement by CONTRACTOR or any breach of any provision of this agreement by CONTRACTOR (including but not limited to, CONTRACTOR'S employees, agents, subcontractors, and others designated by CONTRACTOR to perform work or services in, about or attendant to, the work and services under the terms of this agreement). CONTRACTOR expressly agrees that this indemnification provision includes any "Claims" caused by joint and/or concurrent negligence of COUNTY, however, this Indemnification provision does not cover any "Claims" directly caused by the sole negligence of COUNTY, ASSIGNMENT OF CONTRACT: CONTRACTOR shall not assign this Contract or sublet said work or any part thereof • without prior written consent of COUNTY, INVOICES. The CONTRACTOR will bill for the work once each month on the 1e'h of each month, from time sheets, CONTRACTOR will furnish COUNTY invoices referencing the contract number assigned by the COUNTY. COUNTY reserves the right to return CONTRACTOR'S invoices that do not contain sufficient detail and supporting documentation to satisfy generally accepted accounting standards for the industry, and to request additional documentation. AUO T IGH S: CONTRACTOR agrees that COUNTY shall have the right, upon reasonable written notice, to inspect and/or audit CONTRACTOR'S books, records, accounts, correspondence and documents howsoever stored pertaining in any Way to the subject agreement during normal business hours during the term of the contract and a period of twenty-four (24) months thereafter. Refusal by CONTRACTOR to grant such a request for inspection or audit shall 4 457 constitute sufficient grounds in and of itself for the termination of this Contract if COUNTY so elects in addition to other legal remedies. , TERM; This contract shall be effective on the date hereof and shall extend until terminated by CONTRACTOR OR COUNTY. WARRANTIES CONTRACTOR agrees and warrants that all work performed hereunder shall be performed in a workmanlike manner according to methods and practices generally accepted within the industry. LIENS: CONTRACTOR shall pay as and when they become due and payable all accounts of contractors and suppliers and claims for wages and salaries for services rendered relating to the duties and services for which CONTRACTOR is responsible under this agreement in order to prevent the filing of any liens against the work sife provided by COUNTY or the filing of any • security interests against any of the property. COUNTY may, at COUNTY'S sole option, upon receipt of notice of the filing of any such claim, security interest, demand, cause of action, or lien, require CONTRACTOR to furnish a bond In an amount and with such sureties as may be approved by COUNTY, conditioned to indemnify and save harmless COUNTY and COUNTY'S property from all such claims, security interests, demands, causes of action, or liens. In the event CONTRACTOR fails or refuses to furnish such bond when $o required, COUNTY shall, in addition to any other remedies to which it may be entitled, have the right to pay such sums necessary to obtain the release of such claim, security interests, demand, cause of action, or lien and to deduct the amount paid therefore from the amounts due CONTRACTOR or be subrogated to the rights of the lienholder or security holder. Upon request by COUNTY, CONTRACTOR shalt provide evidence that all claims and liens have been satisfied. 0 L_ J Neither party shall be liable to the other hereunder for delays or damages attributed to causes beyond Its reasonable control including fire, tornado, hurricane, governmental order, insurrections, riots and wars. • u- • .. EMS u.,.:.t CONTRACTOR hereby warrants that it is in compliance with all applicable laws, executive orders and acts concerning equal opportunity employment and wage and hour regulations. This agreement shall be a contract under and governed by the laws of the State of Texas. Venue for any action tried hereunder shall be in Calhoun County, Texas, whether In Federal or State Court. All headings and captions in this Contract are for convenience only and are not to be construed as part of the Contract, IN WITNESS WHEREOF, sold parties have duly executed this agreement duplicate on the day and year first above written. ATTEST: COUN (Seal) r �ry ATTEST: (Seal) Secretary LO KARD & WHITE, INC. Charles M. WhfTe Executive Vice President \IV' SERVERIPUBLICDATA1Proiects\Calhoun Count}ACon"ctdoc EWE Item Project Mobilization Sr. Engineer Engineer Site Visits/Inteviews Sr. Engineer Engineer EXHIBIT A Calhoun County Mobile Radio Study Cost Estimate Estimated Effective Man-hours Rate Expense Hourly Rate Estimate 8 $ 8 $ 48 $ 12 $ Complete System Requirements Document Sr. Engineer 40 $ Engineer 24 $ Prepare Conceptual Design Sr. Engineer Engineer Total Estimated Fee Contigency to, cover circumstances beyond the control of L&W Total Not -To -Exceed Figure 60 $ 16 $ 216 110 85.00 $ 10.00 $ 75.00 $ 10.00 $ 85.00 $ 10.00 $ 75.00 $ 10.00 $ $ $ $ 85.00 $ 10.00 $ 75.00 $ 10.00 $ $ 85,00 $ 10.00 $ 75.00 $ 10.00 $ Totals 95.00 $ 760.00 85.00 $ 680.00 95.00 $ 4,560.00 85.00 $ 1,020.00 95.00 $ 3,800.00 85.00 $ 2,040.00 95.00 $ 5,700.00 85.00 $ 1,360.00 $ 19,920.00 $90.00 $ 9,900.00 Average Rate 9117/98 X i2.V_ y .Q� 9 $ 29,820.00 • • .M CALHOUN COUNTY INSURANCE PROGRAM_- CHANGES A Motion was made by Judge Hartzog and seconded by Commissioner Finster to authorize our Insurance Co. to offer Group life Insurance to Calhoun County employees of from $10,000 to $30,000. at their own expense but without a medical examination and to include the Group Life Ins. in the current open enrollment. Judge Hartzog, Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. AMENDMENT OF PLAT - ALA_WAI VILLAGE • A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to amend the plat of Ala Wai Village Sub. Sec. #1 Port O'Connor and grant permission to lay utilities in the County Right of Way. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. WILLIAM STERLING VS. CALHOUN COUNTY SETTLEMENT A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to Agree to the settlement of our Insurance company of $300.00 to William Sterling. Commissioner Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. CALHOUN COUNTY LATERAL ROAD ACCOUNT TO STATE COMPTROLLER A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to declare the report of Calhoun County Lateral Road Account to State Comptroller to be accurate. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. • °PYRE Cp.4 p COMPTROLLER OF PUBLIC ACCOUNTS STATE OF TEXAS o« « AUSTIN, TEXAS 78774-0100 texas September 4, 1998 SEP 04 1998 The Honorable Howard G. Hartzog Calhcun County Judge Calhoun County 211 South Ann Street #217 Port Lavaca, Texas 77979-4249 Dear Judge Hartzog: On October 15, 1998, the Comptroller of Public Accounts will allocate the County and Road District Highway Fund for Fiscal Year 1999. Prior to counties receiving their pro rata share of this fund, the law requires each county judge to file a report on or before October 1 accounting for the expenditures of the previous year's allocation. Please complete the enclosed form entitled County Lateral Road Account, and send it to the following address: • Comptroller nPublicAccounts Treasury Accounting Division Attention: Michael F. Moreno Post Office Box 12608 Austin. Texas 78711-2608 If you have any questions, please do not hesitate to contact Michael Moreno at 1-800-531-5441, extension 3-5877. His direct line is 512/463-5877. tSSiinnc�ere�ly, g � 4�1- / /J Wayne AVridge Director, Treasury Operations Enclosures cc: Michael F. Moreno 461 Co 4' 1°o COMPTROLLER' PUBLIC ACCOUNTS u STATE Or TEXAS * 7Exae �� AUSTIN, TEXAS 78774-0100 CAIRM (gMNTV I. ATRDAI. RnAn AoYnnNT ' Unexpended Balance September 1, 1997 S 0.00 New Lateral Road Miles Added since previous fiscal year Q Additional Funds Received in FY'98 - $ 14,456.05 1 hereby certify that the above report is a true statement of the expenditures from the Later Road Account for the risen] year September 1,19 7 to ugust 31,1998. Total to be Accounted for 14,456.05 Less: Amount Expended S 14,456.05 Cou udg Balance in Lateral Road Accounts 0.00 as of August 31, 1998 S For assistance contact Michael Moreno At 512/463-5877 or •(0)-Old Road or E-mail: mike.moreno@cpa.state.tx.us (N) - New Road AIRPORT PROJECT PARTICIPATION AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION , AVIATION DIVISION A Motion was made by Commissioner Finster and seconded by • Commissioner Belk to authorize the County Judge to sign all necessary statements and documents necessary in the Airport Project Participation Agreement with the Texas Department of Transportation, Aviation Division. Judge Hartzog, Commissioners Finster, Belk, Floyd and Jurek all voted in favor. A Motion was made by Commissioner Belk and seconded by Commissioner Jurek to designate Judge Hartzog as the sponsor's authorized representative and appoint Vaughn Brown, Bert Haynes, Walter Rawlings, Franklin Jurek, Cecil Shafer, Colleen Roark and Capt. Norman Bouchard as Sponsor's Consultant Selection Committee for the Airport Renovation Project. Commissioners Belk, Jurek, Floyd, Finster and Judge Hartzog all voted in favor. DECLARE AS SALVAGE - PCT # 4 AND MAGNOLIA BEACH FIRE DEPT. A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to declare (1) Mobil Phone from Pct. #4, Asset No. 240260 as salvage, and the following list of items from the Magnolia Beach Fire Dept. to also be declared Salvage. Commissioners Finster, Floyd, Belk, • Jurek and Judge Hartzog all voted in favor. WMARTMRNT .X EM ASSET NO. ASSET COST Magnolia Beach Bite Scanners (4): Realistic (no N/A N/A Dept, longer dependable), SO H033970, S# C009426, S# H081416, S/ H090209 Pagers (2): Motorola Minitor N/A N/A ?CC PX DATA RC0098 Chargers (2): Motorola (for pagers) N/A N/A NLN 1492S - 06, 1983 COUNTY CLERK - DISTRICT CLERK - J.P.# 4 AND 5 AND TAX ASSESSOR -COLLECTOR REPORTS The County Clerk, District Clerk, J.P.# 4, J.P. # 5 and the Tax Assessor -Collector presented their monthly reports for August and after reading and verifying said reports a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said reports be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. 463 A motion was made by Commissioner Finster and seconded by Commissioner Belk that the following Budget Amendments be approved.. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: n1 G'oA A 4a- (Department making this request) Date: q- 11 -q3 I request an amendment to the [Rq budget for the year following line items in my department: Amendment GL Account # _ -Account N�a/me , _ Amount.... �thl�'10—_�I1o0 ( ,c,nnQiMn I_C�SGe� Net change in total budget for this department is: other remarks/justification: Reason ------------------- • • I understand that my budget cannot be amended as requested until • Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): am BUDGET AMENDMENT REQUEST • o: Calhoun County Commissioners' Court From:Qll a RA0.cL l ti (� - PrL- (Department making this request) Date: q-u -qg I request an amendment to the �R�� budget for the year following line items in my department: Amendment (G_L Account # ___Account_Name___ --- Amount ---- ------- Reason ______ `Rooa Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): im $IIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: aoAc1L P0.j- ,,ri- Pc -k-3 (Department making this request) Date: q-[, -q3 I request an amendment to the tape budget for the year following line items in my department: Amendment GL Account # ---Account -Name --- ---Amount---- Net change in total budget for this department is: Other remarks/justification: S Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners'r' Court �rOM: P0.� A',,( P� c�/ I (Department making this request) Date: q- [I -q$ I request an amendment to the R D budget for the year following line items in my department: Amendment GL Account # Account -Name --- Amount ---- ------- Reason _^ IL—(31n0-31&� i Tug / 0 UVO C� Net change in total budget for this department is: other remarks/justification: I understand that my'budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 467 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: e [-� Pa (Department making this request) Date: q_�I I request an amendment to the 1 q Y budget for the year following line items in my department: Amendment GL Account # Account Name Amount Net change in total budget for this department is: other remarks/justification: _Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • e .. BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: k3 P J q (Department making this request) Date: q - II_ClY i request an amendment to the M budget for the year following line items in my department: GL-Account-#- 0M51?4___5gao oo5pQ:L O Amendment Account Name Amount ---- -------Reason ------ ------------------ --------------- (Z� S 13 7 Net change in total budget for this department is: Other remarks/justification: fi I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • ••• rBt3DGET AMENDMENT REQUESTI To: Calhoun County Commissioners' court From: RO A V F K i P G fz PP,,,Cr (Department malting this request) Date: l _ g : I p I request an amendment to the 19 1 O budget for the year following line items in my department: Amendment GL Acoount ---Account Name ---Amount t2J'�.S'-h�-�Z/i7 rr_t-t1PHc�.. iz SL�.Z✓. �.000.GO at�43S-o� Sy3b Pisa z , T Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. ` Signature of official/department head: _4 Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • 470 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: t'f- e r 3 (Department making this request). Date: _ 3 _ 9 • I request an amendment to the budget for the year following line items in my department: Amendment OL Account # Account Name Amount 3f»O.Oc oco . coJ I. Net change in total budget for this department is: Other remarks/justification: Reason ------------------- t'1 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger.account(s): 4'71 HIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: I°k�c N(-( Z (Department making this request) Date: 51 I request an amendment to the budget for the year following line items in my department: Amendment GL Acount # Account Name Amount Reason --- c ---------- ------------------ -- ----- - ------------------- oOo,Ob-- � (- 02 -6S2s- ({ yllt Qo v a� 120 ti,ggA&, Net change in total budget for this department is: Other remarks/justification: S I understand that my budget cannot be amended as requested unt'1 Commissioners' Court approval is obtained. j /% Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • - '472 BQDGET AMENDMENT REQUEST • To: Calhoun County commissioners' Court r,�i�nA From: 4i C (Department making this request) Date: q -It-U I request an amendment to the N budget for the year following line items in my department: GL-Account-$^ nl-L'5o -f 0gd.o Oi-65go 407o5 ---Account Name yw- tP G, -4 c� Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): ;4'73 BVD.AT AXRNDM13NT RRQUEST To: Calhoun County Commizaionars' Court • From: I _ - ( fi._ -1 (Dep•,rtment: making this request) Date: I request an amendment to the -199 "budget for the year7— following Iins itoms in .my department:,. GL Account +j S-S-Vo-(c,5 z- aSSvo-4Bao . AccountNami 14aj2, . — ZTon c..l,1L^A Net change in total budget for this department is: Other remarks/justificat.on: S :�r9nAment. ..mount 0tn ----Reason _ i6, tw Ita eu.nd u.p C�a_H- I understand that my .budget ca:not be amended as requa,ted until Commissioners' Court approval Is obtainer signature of official/departmenthead: e Date of Commissioners' Court anrroval: Date posted to General !.edger account(s): • 474 i i-,jlt HUUli (-U. AUUI IUK bt1 b5i .16W p-5 • Bt , E �1IND![SI,` 'REQUEST To: Calho%n County Com l,",s�3ners' Court From: A_ P, //-- --L l / Department: making t:nis request) Date: d -� I requost an amendment to t'udget for t:Ie year following 1in.0 it,wms An m)• department: 2viendment GL Account A. , -�uu: Nar.+c. :\-Mount Reason `---'-_- -' -_- ••---------------- -----------•-------- Not change in I:ota.l bm.dr�et for ttiis depzz•t;meut i i : Other remar3s/jes:ifu::L'ioui S I understand that any budget can.iot be amended as reque.ated until Commissioners' Court appr 'al obta-ined. Signature of official/del o--e c;ne;': head:ni ervlr�,,�e Date or Commissioners' CG:.!1.,. approval Date posted to Cqnera3 Ledger ,-count(s): 471 I I I _ . .1 ..I111 1-.•, .': -_:,0IUI-41 i_U. A1.1G 1'I(UP 51Y SS dtild APIBNDKERT RBQUE8T To: Calhoun County Commissioners' Court From: an,.l (Department making this request) l Date: C I request an amendment to the hudgnt for the �Year-jJ following .lina itomr. in my department: Amendment GL Accouut e. Acc,7unt Name_ ___Amount,_' 06 Net change in total budget for this department is: other remarks/justification: S _.r_��maass P. 5 _Reason,_____ r I understand that my budget cannot be amended as reque.stad until Commissioners' Court approval is obtained. signature of official/department head:��n,�f,9,;%, , 1� Date of Commissioners' CwIrt. approval: Date posted to General Ledger account(s): 0 4'76 SIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: W &-U A GA 4 z V� (Department mAzing this request) Date: q— II —� W I request an amendment to the I q � Y budget for the `year, following line items in my department: GL-Account_#_ (r)I-b000-t, I 1-6 Wa o ___Account Name Net change in total budget for this department is: Other remarks/justification: S Amendment Amount 13 _Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 477 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: L �a� ! (D partment making this request) Date: I request an amendment to the ear) budget for the ((year)) following line items.in my department: Amendment GL Account # ___ AccountName__� ___Amount___, ....... Reason ...... of —466si IAN I 01-vim o-Aq�t�1 i Stp 1 4199B , Net change in total budget Q for this department is: $ other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: — • Date posted to General Ledger account(s): L 6 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: r„ Q (Department making this, request) Date: n U I request an amendment to the f11U budget for the year following line items in my department: GL Account Ol-gSlu-Lg5D Amendment Account Name ---Amount---- ------------------ Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval! Date posted to General Ledger account(s): 4'79 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: S� (Depar went making this request) Date: q -I1-g y I request an amendment to the 19 q 6 budget for the year following line items in my department: GL-Account-#- 0 -qfgo- 476� 0 4!�It - g5oo (01A40-5Iw0 oI - 4f 540 - 0 �o Amendment Account Name ---Amount-------Reason ------------------ --------------- Wiff.',:u Net change in total budget for this department is: Other remarks/justification: �1) o0 :351 340 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • := BUDGET AMENDMENT REQUEST • Calhoun County Commissioners' Court From: (Dep rtment making this request) Date:. I request an amendment to the year budget for the following line items in my department: Amendment Reason —count Account Name Amount GL co $ _ a�a A 3g5 Qi-clo —'�960 Net change in total budget for this department is: other remarks/justification: s I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: J 1ti — r f (Department making this request) Date: 9 _[1-9� I request an amendment to the Lqq budget for the year following line items in my department: GL_Account_$`_ 0-q6� 0-50)--.o 01-45a0-�q o Account Name Svuri � Amendment Amount____ -13 Reasonr LJ Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: i I ti' a %I e -r t -o ed �o � "4 (Department making this request) Date: q _ I C_) _ G ? p I request an amendment to the I q q I budget for the year following line items in my department: Amendment GL Account ---Account Name - -Amount CI- "± - i n -T3t�� P �12 s t �v, cn7 eD-o �- 6 Net change in total budget for this department is: Other remarks/justification: $ 0 Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head:_ Date of Commissioners' Court approval: Date posted to General Ledger account(s): 97 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: JI (Department making this request) Date: G -- [ I ---qv T request an amendment to the I budget for the year following line items in my department: Amendment GZ,Agccount Account Name �. Amount,_ ------- Reason Col -`S l6 Net change in total budget for this department'is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: va ` avtitnnal,n� Q� (Department making this request) Date: MY budget for the I request an amendment to the year following line items in my department: GL-Account-#- 010°____"�30 Amendment Account Name --- Amount ---- Net change in total budget for this department is: other remarks/justification: Reason ---------- I understand that my budgetcannot notis b e amended as requested until Commissioners' Court approval Signature of official/department head: _ • Date of Commissioners' Court approval: _ Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST To: Calhqun County Commissioners' Court • From: Criminal District Attorney's Office (Department making this request) Date: September 8, 1998 I request an amendment to the �998 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason -- ------------------------------ to pay for seminar 01-25-05-6420 Training/Travel Out of + $123.00 travel expenses oun y 01-25-05-6125 Witness Fees Net change in total budget for this department is: Other remarks/justification: - $123.00 $ 0.00 I understand that my budget cannot be amended•,as requeste 'until Commissioners' Court approval is obtai e Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: P— a �L (Department making this request) Date: G_11--q� I request an amendment to the MY budget for the year following line items in my department: GL-Account-#- 0kk. A-_. 101 ---Account Name -------------- Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be .amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the__ budget for the (year) following line items in my department: GL Account # pi-i5I - 30 ICI-1g�I-40 Amendment Amount Reason �OOC� 10 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): BIIDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: q� t 1MMI) CO (At (Department making this request) Date: q ,q-91 • I request an amendment to the 1999 budget for the year following line items in my department: GL-Account-#- O(-1-col ---Account Name --- Net change in total budget for this department is: other remarks/justification: Amendment ---Amount 8 5 --- B5 I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): Reason -------- u until IM GENERAL DISCUSSION Someone with Port O'Connor Mud talked to Commissioner Finster and stated they had purchased 99 acres of land for their sewer project and it appears they are not going to use that now and would like to offer it to the County, to be applied toward the note they owe us. He will approach the Court with an offer later. Commissioner Jurek notified the Court that he had been trying to get pre -mix delivered from Ken's Const. in La Grange for 1 and 112 months and had not been successful so he had to go to the next supplier to get the materials he needs. Sheriff Browning notified Comptroller's office, that Sheriff's Dept. a grant of new state law prohibiting ACCOUNTS ALLOWED - COUNTY the Court that John Sharp, they were awarding the $3,000.00 to help enforce the the sale of tobacco to minors. Claims totaling $7,509,237.81 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. COUNTY TREASURER'S MONTHLY REPORT The county Treasurer presented her monthly report for August, and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said report be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. THE COURT ADJOURNED. • 490 • REGULAR SEPTEMBER TERM HELD SEPTEMBER 18, 1998 THE STATE OF TEXAS S S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 18th day of September, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: • Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - CAT SCANNER -MEMORIAL MEDICAL Sid McGinnis with Memorial Medical Center stated that from after studying the bids and the specifications, they found the G. E. Scanner met all the specs but was not the low bid. There was a lower bid but it didn't meet the specifications. Representatives from Toshiba were present and felt they met and exceeded the specifications, and they were the low bidder. A representative from Phillips Medical System was also present and though they didn't meet all the specifications he felt they met most of them, and they are right in the middle of the bids. It was decided to study them further and this was tabled until September 30th. BIDS AND PROPOSALS - JETTY ROCK CALHOUN COUNTY A Motion was made by Commissioner Finster and seconded by Commissioner. Floyd to accept the low bid of Texas Southern for Jetty rock Calhoun County, at $23.85 a ton. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. (Bids opened Sept .14,7998) • 491 BIDS AND PROPOSALS - WATER TRUCK FOR PRECINCT NO. 2 The following bids were received for a water truck for Precinct # 2. A Motion was made by Commissioner Jurek and seconded by Commissioner Finster that H & V Equipment be awarded the bid in the amount of $18,000.00. Commissioners Jurek, Finster, Floyd, Belk and Judge • Hartzog all voted in favor. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LA ApL,TEXAS1077979 t512 TO IVE TECHNICALITIESr,E REJECT ANY THE 'S COURTROREALL BIDS, THERVES RAND TA CEPTATHE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: t4t\1 En���.�m� -� T ADDRESS: 4407- US U, 11-1 - CITY, STATE, ZIP: AUTHORIZED SIGNAT • • 492 Franklin Jurek Calhoun County Precinct 2 Commissioner a 4° �o • AGENDA ITEM AUGUST 31, 1998 Authorize County Auditor to go out for bids on a self contained water truck for Precinct 2, to be opened at 10:00 am on September 18, 1998. SPECIFICATIONS: ENGINE- minimum 239 cu. in. wet sleeve diesel TRANSMISSION- Eaton/Fuller 13 speed or equivalent AXLES- dual tandem rear REAR DIFFERENTIAL- camel back type FRAME- double WATER TANK- extra heavy duty 4000 gallon capacity minimum • SPRAY BAR- 8' rear mounted with extensions up to 12' gravity flow REAR VALVES- one remote air operated from truck cab feeding spray bar and one manual operated for loading or unloading REAR FENDERS- heavy duty strong solid top with rails to hold hoses TANK PUMP- PTO driven cab operated pump mounted on truck minimum 3" suction and discharge for filling water tank AGE- less than 20 years old Calhoun County will be responsible for registeration and license fees. Seller is to guarantee that all pumps and valves and drive train components on truck and tank are in proper and safe working order at time of sale. Calhoun County will be responsible for going to get truck and seller is to furnish full tank of fuel. BID PRICE:184�oo•Cv DELIVERY: Able to pick up within 2 days of bid opening. • Courthouse: 211 S. Ann • Port Lavaca, TX 77979 Office: 4 mi. North of Port Lavaca/FM 1090 Office 512.552.9656 • Residence 512.552-9674 • Mobile 512.550-0978 493 BIDS AND PROPOSALS - ASBESTOS ABATEMENT - MEMORIAL MEDICAL The following bids were received for Asbestos Abatement for Memorial Medical Center. Sid McGinnis took the bids and will report back to the Court September 30th with a recommendation from the hospital. The Court asked to note in the records that the Fax received from Ark Environmental could not be considered. 11 BEN H. COMISKEY, JR., C.P-.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 A. AUSTIN PORT L AC1 f553-4 EXAS1077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: 1< M X1G Cow, S e c vn sqxc7 ADDRESS - CITY, STATE, ZIP: Z IS • AUTHORIZED SIGNATURE: TITLE: �jzygGo`m i BID AMOUNT: 3 jo, 46D.Op • W m a `N ayypQi SP4 Irif DEM ON & ENVI7tpNiKgN1•pySERVICES ,,,, C7AL DIVISION Cmi°n°II' IGih Rae . WImiY Pluu • 143evfe • (yK Tuts • ' AdemY t letl Apvm� • 86 Rmvdyd • ktl Fawn u LWalll 02223 100,TX77002 LUKE MORGAN prymc;711,d00. Fu: 7134M3020 Pgr.; 7I370&8282 .SKEY, JR., C.P.A. !OR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT LAVAffl5WEXAS 077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ARK ENVIRONMENTAL SERVISES INC. ADDRESS: 1415 LOUISrANA 42225 - CITY, STATE, ZIP: HOUSTON, TX 770-02 AUTHORIZED SIGNATURE LUKE MORGT�� � a iTITLE: PRESIDENT , BID AMOUNT: $26,852.00 (TWENTY SIX DTHOLARAND EIGHT HUNDRED ITY T IF BONDED ADD 26 = $537.00 495 BEN H. COMISKEY, %R., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX — 201 W. AUSTIN PORT Ip51ppA677979=S3=10 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME:•J 6 J INSULATION AND ACOUSTICS ING ADDRESS: 800 CANTWELL CITY, STATE, ZIP: CORPUS CHRISTI, TEXAS 784/08 AUTHORIZED SIGNATURE: _���Y. TITLE: Mr. Jerry J. Majek• Cor roate President BID AMOUNT: $30 550.00 C� • 0 • s • 0 BEN H. COMISKEY, J'R., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACzpp-5 TEXA$ 077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAM E:' Alamo Environmental ADDRESS: 454 Soledad, Ste. 100 CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: Operations Manager BID AMOUNT.; 30,776.00 I _ 497 BES I. COHISXEYi M f C.P.A. 0 COUNTY AUDITORe CALHOUN COUNTY COUNTY COURTHOUVaAS ANNTEEX —g 201 W. AUSTIN PORT 151p45331i61o77979 THE CONXISSIONER,S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDSi AND ACCEPT THE PROPOSAL DEEMED HOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME.' ASSURED ENVIRONMENTAL QUALITY Inc (AF0) ADDRESS: 7100 North Loop East, Suite A-18 CITY, STATE, ZIP: Houston, Texas 77028 AUTHORIZED SIGNATURE: Lewis A. Lowery _ .t TITLE: Vice President BID AMOUNT: $51,600.00 FIFTY ONE THOUSAND SIX HUNDRED Dollars Note: See attached letter for alternates. t ••o Asbestos Abatement for Memorial Medical Center • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX— 201 W. AUSTIN PORT L�SVARP SW3-4 EXAS 077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Arrow Services, Inc ADDRESS: 410 Northville CITY, STATE, ZIP: Houston, Texas 77037-1229 AUTHORIZED SIGNATURE: • TITLE: r/t,� BID AMOUNT: 34 980•oo Thirty—one Thousand Nine Hundred and Eighty Dollars and no/100 g•• BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX— 201 W. AUSTIN PORT L(512)=553�161077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Hazard Assessment Leaders. Inc.. d/b/a HAL. Inc. ADDRESS: 5311 Petty CITY, STATE, ZIP: Houston TX 770071229 AUTHORIZED SIGNATURE: �/ TITLE: BID AMOUNT: _ Sixty -Three Thousand Seven Hundred Eighty -Nine Dollars ($63 789 00) • • • -ml • Cr'10'JO :R1 3.U0 Am v;,v unvvr rnn nv, 1tru0vci01J r. DEN H. COMISREY, JR., C.P.A. COUNTY AUDITOR, CALIIOUN COUNTY COUNTY COURTHOUSE ANTNEEgXnn--g 201 X. AU£STIN PORT L VS 5n5T1X9G1077179 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALIIOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: CGC Group Inc ADDRESS: ➢ d Rn ?00150 CITY, STATE, ZIP: San Antonio TX 78220-0350 • AUTHORIZED SIGNATURE: 44c GarIA2 Vick TITLE: p.6a.c� NA22ger BID AMOUNT: ;61,485.00 Note: Bid amount does tot include the_coet of P 6 P Siondz. 501 HIRE CONSULTANT FOR YEAR 2000 (Y2R) A Motion was made by Judge Hartzog and seconded by Commissioner Finster to hire Richard Moehnke at $500.00 a month on a part time basis, not to exceed $2,000.00 and 4 months and to reimburse him for any gasoline needed in his travel to check the computers in the County. Judge Hartzoq, Commissioners Finster, Belk, Jurek and Floyd all voted in favor. FAILURE TO APPEAR PROGRAM -TEXAS DEPT. OF PUBLIC SAFETY The Failure to Appear Program was explained to the Court and it was decided the County would participate. A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to participate in the program and authorize the County Judge to sign necessary papers. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. TEXAS DEPARTMENT OF PUBLIC SAFETY 5805 N. LAMAR BLVD. - BOX 4087 - AUSTIN, TEXAS 78773-0001 5121424-2600 i c% YES o T ,A ' 4�� DUDLEV M. THOMAS DIRECTOR THOMAS A. DAMS, JR. ASST. DIRECTOR Dear Court Administrator: i COMMISSION JAMES B. TMN' Is, JR. CHAIRMAN ROBERT B. HOLT M. COLLEEN WHUGH COMMISSIONERS The following information is in regard to Texas Transportation Code, Chapter 706 (formerly Vernon's Civil Statute, 6687d), which provides for political subdivisions to contract with the Texas Department of Public Safety to deny renewal of a driver license for failure to appear on certain Class C traffic violations. Enclosed please find a pamphlet and the contract offered by the Texas Department of Public Safety to accommodate Chapter 706 of the Texas Transportation Code. If your jurisdiction is interested in contracting with the Department, please complete all blank spaces on the contract, arrange for approval and the signature of the presiding official authorized to sign contractual documents in your jurisdiction. Only one (1) original signed contract for each political subdivision should be returned to: Texas Department of Public Safety Project Administrator: Jan Coffey License Issuance Bureau P.O. Box 4087 Austin, Texas 78773-0310 After the contract has been returned, each political subdivision will receive further instructions and procedures. OmniBase Services, Inc., the vendor contracted by DPS to administer the Fail to Appear database, will contact your jurisdiction to discuss hardware and software needs to begin the project. We are looking forward to working with you on this project. Our efforts are directed toward • offering political subdivisions a functional service in bringing affected traffic violations and resulting dispositions to a final conclusion. Any questions regarding the contract should be forwarded to Project Administrator, Jan Coffey at (512) 424-5974 or the above captioned address. Jan Coffey, Project Administrator License Issuance Bureau 502 nterlocal Cooperation Contract STATE OF TEXAS § COUNTY OF § I. Parties This Interlocal Cooperation Contract ("Contract") is made and entered into between the Texas Department of Public Safety ("TDPS"), a political subdivision of the State of Texas, and the of a local political subdivision of the State of Texas. II. Overview The purpose of this contract is to implement the provisions of V.C.S. art. 6687d (Denial of Renewal of License for Failure to Appear). The TDPS has authority to contract with a private vendor ("the Vendor") pursuant to Section 5 of that article. The statute is intended to ensure that persons cited for traffic violations comply with a promise to appear in court to respond to a traffic citation. This Contract is intended to implement the purposes of the statute as efficiently as practicable. Information concerning persons who have failed to appear will be generated by local political subdivisions of this state. The Vendor will provide the necessary goods and services to establish an automated information system ("FTA System") whereby information regarding violators subject to the provision of V.C.S. art. 6687d may be accurately stored and accessed by the TDPS. Utilizing the FTA System as a source of information, the TDPS will deny renewal of a drivers license to a person who is the subject of an FTA System entry. Each local political subdivision contracting with the TDPS will pay monies to the Vendor, based on a fee certain established by this Contract and funded from fees paid by persons who are the subject of an entry in the FTA System. The TDPS will make no direct or indirect payments to the Vendor. The Vendor will ensure that accurate information is available to the TDPS, political subdivisions, and to persons seeking to clear their licenses at all reasonable times. III. Definitions i"Complaint" has the meaning assigned in Article 45.01, Code of Criminal Procedure, or other lawful written notice of an offense, as provided in Article 27.14(d), Code of Criminal Procedure. 503 z "Department" or "TDPS" means the Texas Department of Public Safety. "Failure to Appear Program" or FTA Program" refers to the implementation efforts of all parties, including those system components provided by the TDPS, the local political subdivisions and the Vendor, including the FTA System. "Failure to Appear System" or "FTA System" refers to the goods and services sought to be acquired by the TDPS, including all hardware, software, consulting services, telephone support services, and related support services supplied by the Vendor. "FTA Software" refers to computer software developed or maintained now or in the future by the Vendor to support the FTA System. "Originating court" refers to the court in which a traffic law complaint has been filed for which a person has failed to appear and which has filed an appropriate report with the TDPS. "State" refers to the State of Texas. "Local political subdivision" refers to a city or county of the State of Texas. Unless otherwise defined, terms used herein shall have the meaning assigned by V.C.S. art. 6687d or other relevant statute. Terms not defined in this contract or by relevant statute shall be given their ordinary meanings. • IV. Governing Law This Contract is subject to the laws and the jurisdiction of the State of Texas and the United States, and shall be construed and interpreted accordingly. This Contract is entered into pursuant to Government Code Chapter 791. This Contract is entered into specifically to implement V.C.S. art. 6687d. The TDPS is authorized to contract with a private vendor pursuant to V.C.S. art. 6687d, §5.. V. Venue In any suit arising from this contract or to enforce the terms of this contract, the parties agree that venue shall lie in Travis County, Texas. i 504 91 VI. Application and Scope of Contract • This contract applies to each denial of license renewal for failure to appear reported to the TDPS or the Vendor by the local political subdivision under authority of V.C.S. art. 6687d. FTA reports may be submitted based on citations issued for traffic law violations on or after the date of execution of this contract, but in no event based on a traffic citation issued before September 1, 1995. VII. Warning on Citation A peace officer who is authorized to issue citations in the local political subdivision shall issue a written warning to each person to whom the officer issues a citation for a traffic law violation in the jurisdiction of the local political subdivision. This warning shall be in addition to any other warnings required by law. The warning must state in substance that if the person fails to appear in court, as provided by law, for the prosecution of the offense, the person may be denied renewal of the person's driver's license. The written warning may be on the citation or on a separate instrument. Once the person cited has signed a citation, which constitutes a promise to appear, the person is bound thereafter to appear and respond to the traffic citation. VIII. FTA Report If the person fails to appear without good cause, the local political subdivision must provide a report to the TDPS containing the following information: the jurisdiction in which offense occurred; the political subdivision submitting the report; the name, date of birth, and the Texas driver license number of the person alleged to have committed the traffic law violation; the date of violation; a brief description of traffic law violation; a statement that the person promised to appear and failed to appear as promised; the date the person failed to appear; and any other information required by the TDPS. There is no requirement that a criminal warrant be issued in response to the person's failure to appear. The local political subdivision must make reasonable efforts to ensure that each FTA report is accurate, complete, and non - duplicative. IX. Clearance Report The originating court which files the FTA report with the TDPS has a continuing obligation to review the report and to promptly file appropriate additional information or reports with the TDPS. Whenever a clearance report is required to be filed with the TDPS, the court shall promptly file such report with the TDPS. The clearance report shall identify the person, state whether a fee was required or not required, advise the TDPS to lift the denial of renewal, and state the grounds for the action. All clearance reports must be filed with the TDPS within • twenty-four (24) hours of the time and date that the originating court receives appropriate payment or other information that satisfies the citizen's obligation to appear in the originating court. 505 4 If the person establishes good cause for failing to appear, then the court shall not require the • person to pay the $30.00 fee under this contract. The originating court shall promptly file a clearance report advising the TDPS to lift the denial of renewal and the grounds for this action. If the person is acquitted of the underlying traffic offense for which the original FTA report was filed, then the court shall not require the person to pay the $30.00 fee under this contract. The originating court shall promptly file a clearance report advising the TDPS that the cause for the denial of renewal no longer exists and the grounds for such action. Except as otherwise required by law or provided herein, the local political subdivision shall require the person to pay an administrative fee of $30.00 for each violation for which the person failed to appear, in addition to any other fees required by law. The Iocal political subdivision must promptly file a clearance report with the TDPS upon payment of a $30.00 fee as provided by statute and one of the following conditions: (1) the entry of a judgment against the person; (2) the perfection of an appeal of the case for which the warrant of arrest was issued; (3) the posting of bond or the giving of other security to reinstate the charges for 'which the warrant was issued; or is the payment of fines owed on an outstanding court order to pay a fine. X. Compliance With Law The local political subdivision understands and agrees that it will comply with all local, state, and federal laws in the performance of this Contract, including administrative rules adopted by the TDPS. XI. Accounting Procedures The local political subdivision understands and agrees to keep proper account of funds collected under this Contract. An officer collecting fees due under this article shall keep separate records of the funds collected under this article and shall deposit the funds in the appropriate municipal treasury. The custodian of the municipal treasury may deposit fees collected under this article in an interest -bearing account and retain for the local political subdivision the interest earned thereon. The custodian shall keep accurate and complete records of funds received and disbursed, pursuant to this contract. All reports shall be in a form approved by the comptroller. The custodian of a municipal treasury shall remit $20.00 of each fee collected under this article to the comptroller on or before the last day of the month • following the close of each calendar quarter, and retain $10.00 of each fee collected under this article to the credit of the general revenue of the municipal treasury. 506 r-� J 5 XII. Payments to Vendor The TDPS has contracted with Omni Base Services, Inc., ("Vendor"), a corporation organized and incorporated under the laws of the State of Texas with its principal place of business in Houston, Texas, to assist with implementation of the FTA Program. Correspondence to the Vendor may be addressed as follows: Joy Wenker, FTA Coordinator Omni Base Services, Inc. 6101 W. Courtyard Drive, Bldg. 3, Suite 210 Austin, Texas 78730 Phone: 512/346-6511 ext. 100 Fax: 512/346-9312 The local political subdivision must pay the Vendor a fee of $6.00 per offense per person for each offense which has been reported by the local political subdivision to the Vendor, and for which offense the local political subdivision has subsequently collected fees and court costs from the person. In the event that the court finds that good cause existed for the person's having failed to appear as promised, then no payment will be made to the Vendor or required of the local political subdivision. In the event that the person is acquitted of the charge for which the FTA report was issued, then no payment will be made to the Vendor or required of the local political subdivision. In the event that court costs and fees are not received by the local political subdivision, e.g., if the person serves jail time in lieu of payment of costs or fees, or if the person dies, then no payment will be made to the Vendor or required of the local political subdivision. Provided, that if the person pays court costs and fees, but does not pay a fine assessed by the court, then payment to the Vendor is required. The parties agree that upon collection of fees from the person, payment shall be made by the local political subdivision to the Vendor on the last day of the month following the close of the calendar quarter in which the payment was received by the local political subdivision. If the person makes partial payment of court costs and fees assessed by the court, then the local political subdivision will make partial payment to the Vendor in an amount equal to the percentage of court costs and fees paid by the person. If the person thereafter makes additional payment toward court costs and fees, then the local political subdivision shall pay the Vendor accordingly. 507 N XIII. Litigation In the event that the local political subdivision is aware of litigation which is filed and in which this contract or V.C.S. art. 6687d is subject to constitutional, statutory or common-law challenge, or struck down by, judicial decision, the Local political subdivision shall immediately notify TDPS. XIV. Contract Modification No change or waiver of any provision of this Contract shall be valid unless made in writing and executed in the same manner as this Contract. Any amendments, modifications or supplements to this Contract which have been agreed to by the parties shall be reduced to writing. The parties agree that no oral statement of any person whatsoever shall be taken to modify or otherwise affect the written terms of this Contract. XV. Effective Date of Contract This Contract shall be in effect from and after the day of its execution. It is the intent of the parties that this Contract shall automatically be renewed on a yearly basis, except that in the event that either party shall notify the other thirty (30) days prior to the date of expiration, that it intends not to renew the Contract. All pending denials in effect or commenced prior to the termination of the Contract shall not be affected by the termination or the notification of intended termination. 0 Made and entered into on this the day of 199 TEXAS DEPARTMENT OF PUBLIC SAFETY Tom Haas Chief of Fiscal Affairs Texas Department of Public Safety Approved as to Form: Legal Services Texas Department of Public Safety Title and Authorized Signature C� 508 • Interlocal Cooperation Contract: Addendum STATE OF TEXAS § COUNTY OF § This addendum to the Interlocal Cooperation Contract ("Contract") made and entered into between the Texas Department of Public Safety ("TDPS") and the City of ("the Cite-), a political subdivision of the State of Texas, is intended to modify Article IX (Clearance Report). All clearance reports must be filed with the TDPS within one (1) business day of the time and date that the originating court receives the appropriate payment or other information that satisfies the citizen's obligation to appear in the originating court. Acknowledged and approved this the day of TEXAS DEPARTMENT OF PUBLIC SAFETY Authorized Signature Tom Haas Chiefol Fiscal Affairs Texas Department of Public Safety Approved as to Form: Leeal Services Texas Department of Public Safety • 199 CITY OF Authorized Signature & Title City of GENERAL DISCUSSION -COUNTY MATTERS-MAGNOLIA/INDIANOLA BEACH Commissioner Belk mentioned he had some complaints from some of the residents of Magnolia Beach that someone had seen hauling beach shell from one area to another. Mr. Belk contacted Neill Irvin with the Texas General Land Office and he responded with the following letter. Ronald North commended Commissioner Belk for the good job he did in the beach area so that he could get into his home over the week -end. Cecil Anderson also stated Mr. Belk • and Sheriff Browning should be commended for the tremendous job they have done in the beach area. Texas General Land Office '. Garry Mauro, Commissioner To: Whom it may concern Oil Spill Prevention & Response Region 5 Field Office 414 Travis Street Pon Lavaca, Texas 77979-2351 (512)552-8081 Fax (512) 552-7995 On behalf of Calhoun County Commissioner Pcti Commissioner Belk, I was dispatched to Magnolia/Indianola Beach on 9/16/98 @ 0900 Hrs. Commissioner Belk asked me to observe the condition of the beachfront, which I made a survey of until 1030 Hrs. What I saw was in numerous areas on the North side of Magnolia beach large deposits of shell hash beach material washed in by the storm. The further south I traveled I observed areas where there was missing road pavement, as well as beach material. After photo documenting and sketching the areas in question, Commissioner Belk wished to know if the County had the ok to move the shell around to repair and restore the beach area back to pre -storm condition. This was beyond my scope of normal responsibilities; therefore I deferred to the legal staff of the Texas General Land Office in Austin. Mr. Peter Ravela, our legal counsel in charge of such issues, was completely briefed on Commissioner Belks' intentions. Mr. Revela called me back a short while later and stated that in "our"opinion Commissioner Belks' proposed action plan for the Magnolia / Indianola beach area does not violate any rules or regulations and he may proceed with his intended actions. Manager Texas General Land Office Oil Spill Prevention and Response Division • • 510 PHASE I - RENOVATION MEMORIAL MEDICAL PLAZA A Motion was made by Commissioner Floyd and seconded by Commissioner Belk that we enter into a construction contract with Maxwell Construction of Houston, Texas, construction managers for the Memorial Medical Plaza, Phase I Renovation and authorize the County Judge to sign the Contract. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT The Tax Collector -Assessor presented her monthly report for August and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said report be approved.' Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. — T.TRRARY — ANIM&U L;VN'1'KVL — A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the following Budget Amendments be approved. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. BQDGET AMENDMENT REQQE6T To: Calhoun County Commissioners' Court From: C Plks� • (Depa r tment making this request) Date: I request an amendment to the budget for the year following line items in my department: Amendment Account Name Amount - ---Reason GLAccount � ------------- ------ O �� -+�15� Net change in total budget for this department is: other remarks/justification: 5 _ Q I understand that my budget cannot be amended as requested antic Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): S11 I I I ,.. .I .IF t.I .."L-HUI_AI r_U. AUUI Iur-: L:l2 55 db ld Btl;r<'.^, AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court From: J.- -_o /1 ,---/-, .0 (department making this request) Date: I request an amendment to the tudgnt for the � yea`r�j— followiny ]ine items .in my department: cL-Account fir 5-5-qu.5(iD Q_5"5 vv - 4c�(yo - k.n: 12715 Net change in total budget for this department is: Other remarks/justification: A-mendment ---Amount.--_ 5kC7 ° o (�O—�— i ----Reason- • Ci7dr a ,i r• r I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head:' Date of Commissioners' Co -art approval: Date posted to General Ledger account(s): P. 5 Is 512 BUDGET AMENDMENT REQUEST STo: Calhoun -County �` Commissioners' Court From: (Department making this request) Date: -i' lio-�� 0 budget for the I request an amendment to the year following line items in my department: GL_Account_#_ Account_^Name__ Net change in total budget for this department is: other remarks/justification: Amendment Amount I� Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 513 SODGET AMENDMENT REQOEST To: Calhoun County Commissioners' Court From: 1 ,�Y�.,vr�yJ�l n6rM,� �o�.'�•'�. (Department ( making this request) Date: G-1 1y- 1G0 L U I request an amendment to the budget for theyear following line items in my department: Amendment //��G_L A_ccou/nt$ _ y/Ac_c_ount Name --- A'T2 \n/t�____ l/1-1SLCi /4oL C/T/FA4R QLL! 0"LL_R9 1' I pCA LO B •.p6 • hl Net change in total budget for this department is: other remarks/justification: .______Reason • I understand that my budget cannot be amended as requested ontil • commissioners' Court approval is obtained. Signature of official/department head: Date of commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $195,596.50 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said claims be approved. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $92,015.41 for the Hospital were presented by the County Treasurer and after reading and verifying same a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. THE COURT ADJOURNED. ` 514 • SPECIAL SEPTEMBER HELD SEPTEMBER 30, 1998 THE STATE OF TEXAS § S COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 30th day of September A.D., 1998 there was begun and holden ap the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Finster and seconded by Commissioner Jurek that the minutes of the July 27th, 31st, Aug. 5th and Aug. loth, be approved. Commissioners Finster Jurek, Floyd, Belk and Judge Hartzog all voted in favor. Howard G. Hartzog, County Judge Leroy Be , Commissioner, Pct 1 Franklin Jurek Commissioner, Pct. 2 H. F oy Commissioner, Pct. 3 Kenneth Finster Commissioner, Pct. 4 Marlene Pau County Clerk BIDS AND PROPOSALS - DUMP TRUCKS FOR PCT. 1 3 AND 4 The following bids were received for dump trucks for Pct. 1, 3 and 4 . Commissioners took bids to look them over and will report back to the court with their recommendation. 515 BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUNfENTARY FEES, STATE INSPECTION AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1, THE COUNTY OFFICIAL RESPONSIBLE FOR THE VEHICLE(s) , HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(s) , AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. Name & phone.# City, zip_ AND TITLE THE COMMISSIONER'S COURT RESERVES THE TECHNICALITIES, REJECT ANY OR ALL BIDS, PROPOSAL DEEMED MOST ADVANTAGEOUS TO FAILURE TO FOLLOW THE GUIDELINES SET SPECIFICATIONS MAY RESULT IN CANCELLATION ANOTHER BID ACCEPTED. T 10d 61un03 unogTED 7 GC RIGHT TO WAIVE AND ACCEPT THE CALHOUN COUNTY. FORTH IN THE OF THE BID AND LJ r1 4£L8 CGS ZTS YVd LZ:60 IM ST/TO 66, 516 CALHOUN COUNTY PRECINCT 41 •LEROY BELK - COMMISSIONER Phone 4: (512) 552-9242 SPECIFICATIONS FOR 1998 DUMP TRUCK 1998 Heavy duty cab and chassis with reinforced frame ;,152 Inch wheel base - 84 inch cab to axle ,�,17500 lb. rear axle & suspension ,,, 8000 lb. front axle & suspension Back up alarm ,i Front stabilizing bar and tow hooks -- Ni1S I�£lf/a, ,Hydraulic brakes with front disc brakes ,/190 - Horsepower industrial diesel engine ,j 6 Speed manual transmission _duel tank (single 50 gal.) Dual outside West Coast Type Mirrors ,;;.,10.00 x 22.5 - 14 ply radial tubeless tires v AM/FM radio Heavy duty cooling radiator and engine oil cooler • ,Tachometer and engine alarm Recirculating heater & defroster Electric two speed windshield wipers ✓Reinforced frame & heavy duty front and rear suspension /Rust proofing ,—Air Conditioner t,Warranty maintenance provided by dealer within a 30 mile radius of Port Lavaca -- , Reavy duty 1" pin hitch - w/pin .dolor: WHITE DUMP BED SPECIFICATIONS: mobility to raise bed and travel at same time. ✓'O'L x 7'W - 29"side & 39" tailgate - 10 ga steel - rated 6/8 yds ✓Single 7" cylinder lift with twin lift arms ,.i)ump body and hydraulic hoist manufactured by same manufacturing company Delivered to Precinct 1 Warehouse within 60 days or less from bid acceptance date. DUMPTRUCK FOR TRADE IN IS A 1981 CHEVROLET 2-TON, C-60, with approximately 78,086 miles, V/N C1 DAAV119683 BID PRICE $- Cam- lZAdI ESTIMATED DELIVERY • DATE O cl� V rCTcef ([I Too T hd Blunoo unogTeo 4£L8 £SS ZTS XVd 9Z:60 RId ST/TO 66, 517 ZOO2j BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL RESPONSIBLE FOR THE VEHICLE(s) , HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(s) , AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. Name & n City, state, �!-7 ,5/a- /M -3�sf THE COMMISSIONER'S COURT RESERVES THE TECHNICAPROPOSALLIDEEMED REJECTTIES MBIDS, MOST ADVANTAGEOUS TO FAILURE TO FOLLOW THE GUIDELINES SET SPECIFICATIONS MAY RESULT IN CANCELLATION ANOTHER BID ACCEPTED. T 10d 61unOO un0glu3 RIGHT TO WAIVE AND ACCEPT THE CALHOUN COUNTY. FORTH IN THE OF THE BID AND • is 11 6£48 CGS ZTS Xtld ZZ:60 Ild ST/TO 66, 51� . CALHOUN COUNTY PRECINCT # I LEROY BELK — COMMISSIONER Phone #: (512) 552-9242 SPECIFICATIONS FOR 1998 DUMP TRUCK 1998 Heavy duty cab and chassis with reinforced frame 152 Inch wheel base — 84 inch cab to axle 17500 lb. rear axle & suspension 8000 lb. front axle & suspension Back up alarm Front stabilizing bar and tow hooks Hydraulic brakes with front disc brakes 190 — Horsepower industrial diesel engine 6 Spped manual transmission Fuel tank (single 50 gal.) Dual outside West Coast Type Mirrors 10.00 x 22,5 — 14 ply radial tubeless tires AM/FM radio Heavy duty cooling radiator and engine oil cooler A& Tachometer and engine alarm Recirculating heater & defroster Electric two speed windshield wipers Reinforced frame & heavy duty front and rear suspension Rust proofing Air Conditioner Warranty maintenance provided by dealer within a 30 mile radius of Port Lavaca Heavy duty 1" pin hitch — w/pin Color: WHITE �C,t qf-' DUMP BED SPECIFICATIONS: Ability to raise bed and travel at same time. 101, x TW - 29"side & 39" tailgate — 10 ga steel — rated 6/8 yds Single 7" cylinder lift with twin lift arms Dump body and hydraulic hoist manufactured by same manufacturing company Delivered to Precinct I Warehouse within 60 days or less from bid acceptance date. DUMPTRUCK FOR TRADE /N /S A 1981 CHEVROLET 2-TON, C-60, with approximately 78,086 miles, V/N C16DAs4�V9683 BID PRICE $/,_�i ?,�./3 "`O7" ESTIMATED DELIVERY%G • DATE 100Z T lod 61unoo anogIeD 6£Ls egg Us Iva ZZ:60 I8d 9T/10 66. 519 Zoo[n BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL RESPONSIBLE FOR THE VEHICLE(s) , HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(s) , AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. Address: 3 - 11 ?1 rY1 a� City, state, SIGNATURE AND THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FLLOTHE GUDELINES SET FORTH IN THE FAILURE TO SPECIFICATIONSOMAYWRESULT INI CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. is • • T 1ad B1unoo unogTuo 6£L8 £SS ZIS %Vd 69:60 01 I£/ZT 86. 520 PC7 / •CALHOUN COUNTY PRECINCT it I LEROY BELK - COMMISSIONER Phone 4: (512) 552-9242 «?9 SPECIFICATIONS FOR IM DUMP TRUCK 1998 Heavy duty cab and chassis with reinforced frame 152 Inch wheel base - 84 inch cab to axle 175001b. rear axle & suspension 80.00 lb. front axle & suspension - Back up alarm Front stabilizing bar and tow hooks Hydraulic brakes with front disc brakes 190.-.. Horsepower industrial diesel engine _6,Speed manual transmission Fuel tank (single 50 gal.) Dual outside West Coast Type Mirrors 10.00 x,22.5 --14 ply radial tubeless tires i, AM(FM radio Heavy duty cooling radiator and engine oil cooler Tachometer and engine alarm • , Recirculating heater & defroster Electric two speed windshield wipers Reinforced -frame & heavy duty front and rear suspension _ Rust proofing Air Conditioner Warranty maintenance provided by dealer within a 30 mile radius of Port Lavaca Heavy duty 1" pin hitch - w/pin DUMP BED SPECIFICATIONS: Ability to raise bed and travel at same time. l0'L x 7'W - 29"side & 39" tailgate - 10 ga steel - rated 618 yds Single 7" cylinder lift with twin lift arms Dump body and hydraulic hoist manufactured by same manufacturing company Delivered to Precinct 1 Warehouse within 60 days or less from bid acceptance date. DUMPTRUCK FOR TRADE IN IS A 1981 CHEVROLET 2-TON, C-60, with approximately 78,086 miles, VIN C16DAAV119683 BID PRICE S� ESTIMATED DELIVERY DATE ed 1002 T and siunoo unomeo U£L9 £89 ZTS XVd 6Z:60 Al I£/ZT 96, 521 99 01/15 FRI 09:11 FAX 512 553 8734 Calhoun County Pct 1 A"/- / -4/ BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: I. THE COUNTY OFFICIAL RESPONSIBLE FOR THE VEHICLE(s) , HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(s) , AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. Name & phone.0 Address: P.O. BOX 876 PORT NECHES,TX 77651.0876 City, state, THE COMMISSIONER'S COURT RESERVES THE TECHNICALITIES, REJECT ANY OR ALL BIDS, PROPOSAL DEEMED MOST ADVANTAGEOUS TO FAILURE TO FOLLOW THE GUIDELINES SET SPECIFICATIONS MAY RESULT IN CANCELLATION ANOTHER BID ACCEPTED. Sid SPMWRA Police S Government Vehicles PHILPOTT MOTORS, INC. 2727 Nall (Hwy. 365) :* Port Neches, Texas 77651 Eastern U.S. 1-800-650-2519 1-706-947-1611 Fax Western U.S. 1-888-97-FLEET 1-409-724-0934 Fax RIGHT TO WAIVE AND ACCEPT THE CALHOUN COUNTY. FORTH IN THE OF THE BID AND a 004 • C] 522 *99 01/15 FRI 09:10 FAX 512 553 8734 Calhoun County Pct 1 • CALHOUN COUNTY PRECINCT # I LEROY BELK — COMMISSIONER Phone #: (512) 552-9242 SPECIFICATIONS FOR 1998 DUMP TRUCK 0ci / /y9f F-o 40::0'rd0 1998 Heavy duty cab and chassis with reinforced frame 152 Inch wheel base — 84 inch cab to axle 17500 lb. rear axle & suspension 80001b. front axle & suspension ?000 W%PAO WS Back up alarm Front stabilizing bar and tow hooks . Hydraulic brakes with front disc brakes 190 — Horsepower industrial diesel engine 6 Speed manual transmission Fuel tank (single 50 gal.) — g9044, SVS C100 (mil_.) Dual outside West Coast Type Mirrors • 10.00 x 22.5 —14 ply radial tubeless tires — Il.,M AM/FM radio Heavy duty cooling radiator and engine oil cooler Tachometer and engine alarm Recirculating heater & defroster Electric two speed windshield wipers Reinforced frame & heavy duty front and rear suspension Rust proofing Air Conditioner Warranty maintenance provided by dealer within a 30 mile radius of Port Lavaca Heavy duty 1" pin hitch — w/pin Color: WHITE DUMP BED SPECIFICATIONS: Ability to raise bed and travel at same time. 10'L x 7' W - 29"side & 39" tailgate —10 ga steel —rated 618 yds Single 7" cylinder lift with twin lift arms Dump body and hydraulic hoist manufactured by same manufacturing company Delivered to Precinct I Warehouse within 60 days or less from bid acceptance date. • DUMPTRUCK FOR TRADE IN IS A 1981 CHEVROLET 2-TON, "0, with approximately 78,086 miles, VIN C16DAAV119683 BID PRICE $ 362U-mp ESTIMATED DELIVERY DATE 5 2A-G 523 99 01/15 FRI 09:10 FAX 512 553 8734 Calhoun County Pct 1 BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL RESPONSIBLE FOR THE VEHICLE(S) , HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(s) , AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. Name & �7ir / .P F.P'. City, state, INC. 0002 i . . P. 0. BOX 87ti PORT NECHES,TX 77651-0676 • THE 'S COURTTO IVE TECHNICALITIES,ERREJECT ANYROR ALL BIDS, THEESERVES RANDTACCEPTATHE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOU74 COUNTY. ELINES SET FORTH IN THE SFAILE TO PECIFICATIIONSMAYRESULT IN FOLLOW THE DCANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. O FORD Sid SpeckleA Police 8 Government Vehicles PHILPOTT MOTORS, INC. 2727 Nall IHwy. 365) h Port Neches. Texas 77651 Eastern U.S. Western U.S. 1-800-850-2519 1-BBB-97-FLEET 1-706-947-1611 Fax 1-409-724-0934 Fax • 524 99 01/15 FRI 09:09 FAX 512 553 8734 Calhoun County Pct 1 @1001 • CALHOUN COUNTY PRECINCT # I LEROY BELK — COMMISSIONER Phone #: (512) 552-9242 SPECIFICATIONS FOR 1998 DUMP TRUCK 1998 Heavy duty cab and chassis with reinforced frame 152 Inch wheel base — 84 inch cab to axle 17500 lb. rear axle & suspension — 10% jo t,o Z-spo 8000 lb. front axle & suspension— 7re00 �-j / C} 000 Back up alarm Front stabilizing bar and tow hooks Hydraulic brakes with front disc brakes 190 — Horsepower industrial diesel engine 6 Speed manual transmission — 5 SPO tOZ31600 5,W&P {- 225e )''' 15" P Fuel tank (single 50 gal.) - 0%L*-t- %'8 (,108 Cy-60 Dual outside West Coast Type Mirrors is10.00 x 22.5 — 14 ply radial tubeless tires IL- VL4 AM/FM radio Heavy duty cooling radiator and engine oil cooler Tachometer and engine alarm Recirculating heater & defroster Electric two speed windshield wipers Reinforced frame & heavy duty front and rear suspension Rust proofing Air Conditioner Warranty maintenance provided by dealer within a 30 mile radius of Port Lavaca Heavy duty 1" pin hitch — wlpin Color: WHITE DUMP BED SPECIFICATIONS: Ability to raise bed and travel at same time. 10'L x 7'W - 29"side & 39" tailgate — 10 ga steel — rated 6/8 yds . Single 7" cylinder lift with twin lift arms Dump body and hydraulic hoist manufacturgd by same manufacturing company Delivered to Precinct 1 Warehouse within days or less from bid acceptance date • DUMPTRUCK FOR TRADE IN IS A 19 CHEVROLET 2-TON, C-60, with approximately 78,086 miles, VIN C16D V119683 BID PRICE $ 9, D U ESTIMATED DELIVERY lC570 ge) a DATE 2�-�r /%pi4r41'ly� -emu .�v-S rtic � _ 525 99 01/15 FRI 09:19 FAX 512 553 8734 Calhoun County Pct 1 /)j /1 Psi BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL RESPONSIBLE FOR THE VEHICLE(s) , HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(s) , AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. Name & phone.# Gulf International Trucks (S12) 57S-1481 Address: 2605 Port Lavaca Dr. P 0 Box 1100 City, state, Zjp Victoria TX 77901 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE ECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE T PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY- PROPOSAL IN GUIDELINES THE FORTH CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. Q 011 • 0 526 99 01/15 FRI 09:19 FAX 512 553 8734 • is L Calhoun County Pct 1 (a010 �C,&/ FINANCIAL SUMMARY 4700 4X2 DESCRIPTION PRICE TOTAL FACTORY LIST PRICE INCLUDING OPTIONS .......................... $41.951.00 Freight Charge 5975.00 TOTAL FREIGHT....................................................... $975.00 TOTAL LIST PRICE INCLUDING FREIGHT .................................. $42.926.00 Less Customer Allowance ($8.661.31) TOTAL VEHICLE PRICE ................................................. $34.264.69 TOTAL BODY/ALLIED EQUIPMENT ......................................... $5,535.00 TOTAL SALE PRICE .................................................... $39.799.69 Less Trade -In Allowance ($3.500.00) TOTAL NET SALES EXCLUDING TAXES ..................................... $36.299.69 INVENTORY TAX @ .0022% $87.55 SAFETY INSPECTION $10.50 TOTAL XN)MKX0MK)& TAXES ......................................... $98.05 NET SALES PRICE ............................................ I........ $36,397.74 Please feel free to contact me regarding these specifications should your interests or needs change. I am confident you will be pleased with the quality and service of an International vehicle. Note This truck is in our stock APPROVED BY SELLER: Proposal: 412 1 ACCEPTED BY PURCHASER: ,r FIRM OR BUSINESS NAME OFFICIAL TITLE DATE 09/29/98 527 BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. BID PRICE $ `i�P. 0 6• fL \ (-2usalE /,d ST°� ) ESTIMATED DELIVERY DATE: ll/ (90 Days Max.) NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: The County official responsible for the vehicle(s) has taken delivery, inspected the vehicle(s), and notified the County Auditor's Office of satisfactory inspection. 2. Bidder has delivered to the County Auditor's Office an invoice and all paperwork necessary for Title Application. PHONE NO.: J / 2 — 7 9 -0— :�;L SS AUTHORIZED SIGN) ►E THE COMMISSIONER'S COURT RESERVES THE TECHNICALITIES, REJECT ANY OR ALL BIDS, PROPOSAL DEEMED MOST ADVANTAGEOUS TO FAILURE TO FOLLOW THE GUIDELINES SET SPECIFICATIONS MAY RESULT IN CANCELLATION ANOTHER BID ACCEPTED. RIGHT TO WAIVE AND ACCEPT THE CALHOUN COUNTY. FORTH IN THE OF THE BID AND • • • 528 • 0 BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. /q d d #-M00, 00 . ,e -`� 7S Gi kfrrry c2x s��yc BIDPRICE $.�9-, �RZ „ ESTIMATED DELIVERY DATE: R1 t �'4 f q 1 (90 Days Max.) NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: The County official responsible for the vehicle(s) has taken delivery, inspected the vehicle(s), and notified the County Auditor's Office of satisfactory inspection. Bidder has delivered to the County Auditor's Office an invoice and all paperwork necessary for Title Application. ADDRESS PHONE NO.: 51,2 - S2!� / .9/ AUTHORIZED SIGNr THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE IsTECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. 529 TRADE IN: None • BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. BID PRICE $ 43 D0 C/F' �� %gU•t� /rOi1 �M1rLIkS1I+�1�� NOlS7 ESTIMATED DELIVERY DATE: f9'P%1W V57c 61) 411(90 Days Max.) NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. The County official responsible for the vehicle(s) has taken delivery, inspected the vehicle(s), and notified the County Auditor's Office of satisfactory inspection. 2. Bidder has delivered to the County Auditor's Office an invoice and all paperwork necessary for Title Application. ADDRESS: P.O. BOX 876 PHONE NO.: Uk f23 -03t G�il'�10149 AUTHORIZED SIGNS AND THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TVhVx1T`Tr TTTVQ Dr.'r V1`m kNY OR ALL BIDS, AND ACCEPT THE iDVANTAGEOUS TO CALHOUN COUNTY. tl GUIDELINES SET FORTH IN THE T IN CANCELLATION OF THE BID AND Sul Spe&l a Police G Government Veh'Gres PHILPOTT MOTORS, INC. 2727 Nall (Hwy. 365) Port Neches, Texas 77651 Eastern U.S. 1 800 850--2519 1.70E 947 1611 Fax Western U.S. 1 888 97 FLEET 1 409 724 0934 Fax LJ 0 •• 530 TRADE IN: None BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. BID PRICE $38.452.32 ESTIMATED DELIVERY DATE: 90 days (90 Days Max.) NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: The County official responsible for the vehicle(s) has taken delivery, inspected the vehicle(s), and notified the County Auditor's Office of satisfactory inspection. 2. Bidder has delivered to the County Auditor's Office an invoice and all paperwork necessary for Title Application. • NAME: Gulf International Trucks ADDRESS:2605 Port Lavaca Dr P 0 Box 1100 Victoria TX 77901 PHONENO.:(512) 575-1481 AUTHORIZED SIGN? Ia-0L7 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE • PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. 531 FINANCIAL SUMMARY 4700 4X2 TOTAL FACTORY LIST PRICE INCLUDING OPTIONS .......................... Freight Charge $975.00 TOTAL FREIGHT....................................................... TOTAL LIST PRICE INCLUDING FREIGHT .................................. Less Customer Allowance 0 TOTAL. VEHICLE PRICE ................................................. TOTAL BODY/ALLIED EQUIPMENT ........................................ TOTAL SALE PRICE .................................................... INVENTORY TAX @ .0022% SAFETY INSPECTION $84.38 $10.50 TOTALaW(RMJ(>IXIiIDaNTAXES ......................................... NET SALES PRICE ..................................................... $41,108. $975.00 $42,083.00 ($9,260.56) $32,822.44 $5,535.00 $38,357.44 $94.88 $38,452.32 Please feel free to contact me regarding these specifications should your interests or needs change. I am confident you will be pleased with the quality and service of an International vehicle. APPROVED BY SELLER: Proposal 427 1 • ACCEPTED BY PURCHASER: L.. lAC Q nl l o� W TY Pt2C13 MESS NAME i!� BY OFFICIAL TITLE DATE 09/20 532 • BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. BID PRICE $zI , 40 01. 53 ESTIMATED DELIVERY DATE: SS (90 Days Max.) NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. The County official responsible for the vehicle(s) has taken delivery, inspected the vehicle(s), and notified the County Auditor's Office of satisfactory inspection. 2. Bidder has delivered to the County Auditor's Office an invoice and all paperwork necessary for Title Application. • NAME: ADDRESS: PHONE NO.: AUTHORIZED SIGNATURE: AND TITLE: THE COMMISSIONER'S COURT 'RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. •FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. 533 /ClT#4 HID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES,STATE INSPECTION AND ANY OTHER FEES. TO BE DELIVERED TO Pet-94 WAREHOUSE WITH N 60 DAYS OR LESS FROM BID ACCEPTANCE DATE. `� r%r6 Bid price S /�`� Estimated Delivery Date_t In stock --------- Yes No NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: I : THE COUNTY OFFICIAL RESPONSIBLE FOR THE VEHICLE (S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE (s), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. W Phone #: S / �7— -4-D— % Address:__ .3a /���/L 1 ztl f�Q��y� �� 5 C� j • s City:lJ� I9 1 State: Q% /, Zip: Z7/7%D z AUTHORIZED SIC,NATUR£ AND TITLE %)--Z._.y� zl THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. is 534 pci�t 4 . BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES,STATE INSPECTION AND ANY OTHER FEES. TO BE DELIVERED TO Pet-H4 WAREHOUSE WITHIN 64 DAYS OR LESS FROM BID ACCEPTANCE DATE. Bid price�I-,,5�QQ Estimated Delivery Date �,�, � In stock —------- Yes--fZ—No i 0 NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: I: THE COUNTY OFFICIAL RESPONSIBLE FOR THE VEHICLE (S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE (s), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. N Phone#: S/,;Z' 7qX— 2 3 76' Address: AUTHORIZED SIGNATURE AND S L `7 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILE TO ELINES SET FORTH IN THE SPECIFICATIONSOMAY WTHE IDRESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. 535 BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES,STATE INSPECTION AND ANY OTHER FEES. TO BE DELIVERED TO Pct.44 WARE ouSE WITHIN 60 DAYS OR LESS FROM BID ACCE/PPT�A, NCE DATE. Bid price $ L � r 95 2Z- 3S, 55 Estimated Delivery Date In stock -------- Xes__No, NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN NET: 1: THE COUNTY OFFICIAL RESPONSIBLE FOR THE VEHICLE (S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE (s), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. n N Phone Address: c%/o - �o61,61 // 9'?/6 2-11-10 City: C.i'x^ State: T? fl�jsZip:?Y,)/`g AUTHORIZED SIGNATURE AND TITLE THE COMMISSIONER'S COURT RESERVES THE TECHNICALITIES, REJECT ANY OR ALL BIDS, PROPOSAL DEEMED MOST ADVANTAGEOUS TO FAILURE TO FOLLOW THE GUIDELINES SET SPECIFICATIONS MAY RESULT IN CANCELLATION ANOTHER BID ACCEPTED. RIGHT TO WAIVE AND ACCEPT THE CALHOUN COUNTY. FORTH IN THE OF THE BID AND 0 L.J 0 536 • • • BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES,STATE INSPECTION AND ANY OTHER FEES. TO BE DELIVERED TO Pct.94 WAREHOUSE WITHIN 60 DAYS OR LESS FROM BID ACCEPTANCE DATE. Bid price S 39 07S.02 Estimated Delivery Date 90 days In stock --------- Y No NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: I: THE COUNTY OFFICIAL RESPONSIBLE FOR THE VEHICLE (S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE (s), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. Name: Gulf International Trucks Phone#: 512 S7S-1A81 Address: 2605 Port Lavaca Dr P 0 Box 1111 TX Zip: 77901 State: City: Victoria 1/J1 AUTHORIZED SIGNATUZE AND TITLE Gene Manager THE COMMISSIONER'S COURT RESERVES THE RAINGDTACCEPT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN IN THE COUNTY. SET SPECIFICATIIONSOMAYWRESULT INTHE:I DELINES CANCELLATION OFORTH THE BID AND ANOTHER BID ACCEPTED. 537 02/10/1996 07:00 517-693-5309 CALHOUN CO PCT 3 PAGE 02 W BID PRICE MUST INCLUDE ALL TITLES. LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. BID PRICE $ 3 8, 4 52. 3 2 • ESTIMATED DELIVERY DATE: 90 days (90 Days Max.) NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: The County official responsible for the vehicle(s) has taken delivery, inspected the vehicle(s), and notified the County Auditor's Office of satisfactory inspection. 2. Bidder has delivered to the County Auditor's Office an invoice and all paperwork necessary for Title Application. NAME: Gulf International Trucks ADDRESS;2605 Port Lavaca Dr P 0 Box 1100 Victoria TX 77901 PHONENO.:(512) 575-148I AUTHORIZED SIGNATURE: ANDTITLE: Genera Tanager THE coW4ISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. The court was asked by Mr. Bybee with Memorial Medical to delay the awarding of the bids that were opened Sept. 14, 1998 until October 12th. A Toshiba representative and GE Medical • representative spoke:to the Court. BIDS AND PROPOSALS - ASBESTOS ABATEMENT FOR MEMORIAL MEDICAL PLAZA A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to award the bid for asbestos abate- ment for Memorial Medical Plaza bids opened Sept. 18th ) to Demolition Environmental Services Inc, the low bidder in the amount of $26,852.00. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. E-38 BIDS AND PROPOSALS - PICK-UP FOR PRECINCT #4 A Motion was made by Commissioner Finster and seconded by Commissioner Belk to authorize the County Auditor to advertise for bids for a pick-up for precinct No. 4 with a trade in, with bids to be opened October 16th. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. JOINT VENTURE AGREEMENT WITH TEXAS HISTORICAL COMMISSION AND NATIONAL UNDERWATER AND MARINE AGENCY iNUMAI A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to enter into a Joint Venture Agreement with the Texas Historical Commission and Numa and authorize the County Judge to sign. Commissioners Finster Floyd, Belk, Jurek and Judge Hartzog all voted in favor: Joint Venture Agreement This agreement is made and entered into by and between the Texas Historical Commission (THC), an agency of the State of Texas, Calhoun County, Texas, a political subdivision of the State of Texas (Calhoun County), and the National Underwater and Marine Agency (NUMA), a private nonprofit corporation. 1. Recitals WHGhFAS, the shipwreck located by NUMA in February of this year appears to IV an 181h century ship; and, WHEREAS, all parties hereto want to collectively resume the search for the Amiable in a joint venture partnership; NOW THEREFORE, IT IS AGREED as follows: IL NUMA's Contributions NUMA shall contribute World Geoscience aerial magnetic survey data, volunteer divers, search vessels, excavation equipment, and NUMA's expertise and personnel to the collective search effort. Ill. THC's Contributions The THC shall contribute staff as appropriate, the THC research vessel Anonmh�, equipment. and expertise to the collective search effort. Additionally, a member of the THC staff shall serve as Principal Invcstieator for the THC while Wes Hall continues as Principal hwe.stieator for NUMA. The THC shall operate under its General Permit #2035 applicable to all Texas wader: and NUMA steal I continue to operate under its Aimuh/c Permit # 1 �52. All permits arc subject to the provisions of Chapter 26. Rules of Practice and Procedures for the Antiquities Code of Texas. .. 539 [V. Calhoun County's Contributions Calhoun County shall continue its efforts to mobilize the support of its local citizenry for the search effort, shall continue working in cooperation with BP Chemical and other local industries, World Geoscience, and NUMA to further extend the World Geoscience aerial magnetic survey as necessary to locate the Abcable and shall continue providing local assistance in the form of weather information, local logistical support, and hospitality to search participants. V. Search Procedures NUMA and the THC shall conduct their searches as a team with regular communication and coordination between the Principal Investigators. Both NUMA and the THC shall work from their respective search vessels simultaneously whenever possible, but shall not be required to do so. NUMA and the THC will develop a written plan prioritizing the magnetic anomalies targeted for investigation and will develop a schedule for field operations. Said plan shall be finalized at least as to initial prioritized magnetic anomalies on Wednesday, September 16, 1998, in a meeting by and between the THC's Marine Archeologist Steve Hoyt and NUMA's Principal Investigator's representative, Ralph Wilbanks, for continuation of the joint venture's field operations commenced on August 27, 1998, and tentatively scheduled to resume on Wednesday, September 16, 1998. The THC will attempt to have a representative present during all field investigations. In any event, the THC and NUMA will notify the office of county . judge Howard Hartzog of Calhoun county prior to each field investigation under this agreement. No disturbance shall be undertaken and no artifacts collected until one of the Principal Investigators or their respective representatives, who must be professional marine archeologists as specified by the provisions of Chapter 26, Rules of Practice and Procedures for the Antiquities Code of Texas, is present or until a Principal Investigator has approved recovery of artifacts from the specific site. In the event a potentially significant wreck is located, each party shall immediately contact the other to inform them of this. Vl. Purpose The joint venture's purpose shall be to identify the wreck of the Aintable. This effort will require investigation of previously recorded magnetic anomalies and may require additional remote -sensing survey to record additional anomalies. It is understood by all parties hereto that in attempting to identify the wreck of the Aintable other shipwrecks of historical significance may be discovered and possibly identified. 0 540 VII. Artifact Recovery • All artifact recovery efforts shall be conducted by approval of or under the supervision of the THC and in accordance with the THC's pre -described recovery procedures. The THC may, in its sole discretion, delegate the authority to recover artifacts. This provision shall in no way limit NUMA's Principal Investigator or his representatives from recovering artifacts for diagnostic purposes consistent with NUMA's Permit # 1852 and the associated scope of work prepared by Wes Hall and dated 28 June 1997, it being understood that conservation of any such recovery shall become the responsibility of NUMA as defined in Section VIII hereafter. Vlll. Conservation and Curation No artifacts shall be recovered until a determination is made as to who will shoulder the conservation and curation costs. NUMA may recover artifacts, consistent with NUMA's Permit # 1852 and the associated scope of work prepared by Wes Hall and dated 28 June 1997, without THC approval only if NUMA commits to paying the cost of transportation to and conservation at Texas A&M University. The THC encourages and strongly supports any efforts by Calhoun County to develop museum facilities for curation and exhibit of artifacts recovered from shipwrecks in the waters of Calhoun • County. IX. Project Safety All project personnel participating as divers under this agreement must be certified under a nationally recognized SCUBA certification organization and must hold at least an advanced open water diving certification or the equivalent. A certified divemaster must be present for all diving operations. Appropriate safe diving procedures must be followed and a log of all dives must be maintained. X. Announcements The parties hereto agree to keep all discoveries in strict confidence, to the extent permitted by law, and to make no independent public announcements of such discoveries until representative artifacts can be properly assessed and identified. Upon completion of analysis and identification in a timely manner, all parties shall make a collective announcement at a joint press conference. Said press conferences can be conducted at separate locations, in Calhoun County, Texas, in Austin, Texas (THC), and nationally (NUMA/Clive Cussler), but must be conducted on the agreed same date. • . 541 The parties hereto agree to commence their cooperative announcements with a public announcement regarding the continuation of the search via the joint venture • partnership outlined in the Joint Venture Agreement. Following discovery of the Aimable, when press releases regarding the Aimable are issued, the THC and NUMA agree to reference the fact that the discovery was made as a joint venture partnership between the state of Texas (or THC), NUMA, and Calhoun County. The THC will refer to NUMA in all press releases related to the discovery of the Aimable as "the National Underwater and Marine Agency, a non-profit organization founded in 1979." NUMA will refer to the THC in all press releases as "the Texas Historical Commission, the State Agency for Historic Preservation." XI. Period of Agreement and Provisions for Modification This agreement shall take effect after being signed by all parties and will terminate on June 20, 1999. This agreement may be extended upon the written agreement of all parties. The parties may modify this agreement by mutual written agreement. Any party to this agreement may cancel their participation immediately upon providing written notice to the other parties. XII. Responsibility after discovery of the Aimable 0 If the wreck of the Aimable is positively identified by any party to this agreement, the THC will assume responsibility for archeological investigation, evaluation, and possible future excavation of the wreck. XIII. Amendments This document is the entire agreement between the parties. Any changes, deletions, extensions, or amendments to this contract shall be in writing and signed by both parties to the contract prior to the ending date of this contract as specified herein. Any other attempted changes, including oral modifications, written notices that have not been signed by both parties, or other modifications of any type, shall be invalid. • .; 542 The terms of this agreement are accepted by the parties to the agreement. Persons signing are expressly authorized to obligate the parties to the terms of this agreement. Texas Historical Commission (THC) Signature by Curtis Tunnel Executive Director 9-1,%, Date Calhoun County Signature by Howard Hartzog County Judge Date National Underwater and Marine Agency (NUMA) Signatu uist 5/1S/56F� Date RESOLUTION DECLARING "STATE OF TEXAS ANNIVERSARY REMEMBRANCE" (S.T.A.R.) DAY FEBRUARY 19TH A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to adopt the following Resolution Declaring "State of Texas Anniversary Remembrance" is(S.T.A.R.) Day on February 19th of each year. Judge Hartzog, Commissioners Jurek, Belk, Floyd, Finster all voted in favor. 543 RESOLUTION STATE OF TEXAS ANNIVERSARY REMEMBRANCE (S. T.A.R.) DAY WHEREAS, The citizens of the Republic of Texas in 1845, in order to insure the continued blessing of liberty for themselves and their posterity, welcomed the admission of the Republic of Texas as the 28'h state of the United States of America when James K, Polk, the l 1'h president of the United States of America, signed the Joint Resolution of Congress for Texas Statehood on 29 December, 1845; and WHEREAS, On February 19, 1846, members of the first legislature of the State of Texas and other officials gathered together at 12:00 noon with citizens in front of the wood -planked capitol building on Hickory (8'h) and Colorado streets in the City of Austin to witness Dr. Anson Jones, the last president of the Republic of Texas, lower the Lone Star flag of the Republic of Texas for the last time and raise the flag of the United States of America to the top of the mast, and see James Pinckney Henderson sworn in as the first governor of the State of Texas; and WHEREAS, George W. Bush, Governor of the State of Texas, has for the last three years proclaimed the 19'h day of February as the STATE OF TEXAS ANNIVERSARY REMEMBRANCE (S,T.A.R.) DAY in the State of Texas. NOW, THEREFORE, BE IT RESOLVED that the Commissioners' Court of Calhoun County, Texas does hereby memorialize the 76'h Texas Legislature meeting in 1999 to establish the STATE OF TEXAS ANNIVERSARY REMEMBRANCE (S.T.A.R.) DAY as Special Observation Day on the 19'h day of February each year to observe the birthday of the State of Texas and celebrate the rich history and diverse heritage of the people of the State of Texas. UPON MOTION DULY MADE, SECONDED, AND CARRIED, the above Memorial was unanimouslypassed on this the 3 ` day of September 1998. , /�i 4 /ZZ i k, Leroy Belk, Orecinct#I Franklin Jurek, Pre t #2 Calhoun County, Texas H. Floyd, Precinct #3 C,-L" (y. — v� Kenneth Finster. Precinct #4 Attest a kae� Marlei e Paul, County Clerk r-1 L J 544 • r� RESOLUTION SUPPORTING 512 AREA CODE FOR CORPUS CHRISTI AREA A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to adopt the following Resolution supporting retention of the 512 Area Code for the Corpus Christi Area, with the stipulation that no county funds be expended until such time as it would be brought back to the Commissioners' Court. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. RES0AUTION SUPPORTING RETENTION OF THE 512 AREA CODE FOR THE CORPUS CHRISTI AREA; SUPPORTING THE POSITION OF THE CITY OF CORPUS CHRISTI IN PUBLIC UTILITY COMMISSION OF TEXAS DOCKET NO. 16901; AND AUTHORIZING INTERVENTION 1N DOCKET NO. 16901 WHEREAS, the Public Utility Commission of Texas ("PUCT") has determined there is a need for area code relief for the 512 Area Code, and has created Docket No. t6901 as the proceeding to consider proper resolution of the problem; and WHEREAS, an Industry Report to the PUCT has recommended that the Austin area retain the 512 Area Code; and WHEREAS, objective analysis demonstrates that if the Corpus Christi area keeps the 512 Area Code, it will not need more numbers for at least the next decade, while if the Austin area retains the 512 Area Code, it will need another area code by the end of 1999; and WHEREAS, if the Austin area retains the 512 Area Code, it will require mandatory ten -digit local calling within a year; however, if the Austin area changes area codes, its residents will be able to retain the benefit of seven -digit dialing; and WHEREAS, the City of Corpus Christi has intervened in Docket 16901 in support of retaining the 512 Area Code for the Corms Christi area; and WHEREAS, the Corpus Christi area includes Aransas, Bee, Brooks, Calhoun, DeWitt, Duval, Goliad, Jackson, Jim Hogg, Jim Wells, Kleberg, Kenedy, Lavaca, Live Oak, McMullen, Nueces, Refugio, San Patricio, and Victoria Counties; and WHEREAS, The County Commissioners' Court of Calhoun County has considered the issues involved and has determined that its citizens would benefit from the 512 Area Code being retained for the Corpus Christi Area. NOW, THEREFORE, BE IT RESOLVED BY THE COUNTY COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS, THAT: SECTION 1. The 512 Area Code should be retained in the Cokus Christi Area. SECTION 2. The County of Calhoun fully supports the efforts of the City of Corpus Christi in Docket 16901. SECTION 3. Attorneys for the City of Corpus Christi are authorized to request that the County of Calhoun be granted leave by the DUCT to join the City of Corpus Christi S C iION 4. D st Docket 16901 SECTION 4. Distribution of this r of ton ' a onze to all pertinent public officials and agencies. Calhoun County, Texas Leroy Belk, Preecinct # I lM granklin Jurek, Prp,cjnet 42 Attest: Marlene Pa I, Cowny Clerk 14. Floyd, Precinct #3 Kenneth Finster, Precinct,N4 , 545 SEPTIC SYSTEM VARIANCE IN PCT. # 3 A motion was made by Commissioner Floyd and seconded by Commissioner Finster to grant the request for a variance for a septic system on the following property in Precinct No. 3. Commissioner Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. CALHOUN COUNTY HEALTH DEPARTMENT 117 W. ASH CROSSROADS PUBLIC HEALTH DISTRICT PORT LAVACA, TEXAS 77979 LANIE J. BENSON. M.D., M.P.H., DIRECTOR September 21. 1998 Calhoun County Commissioner's Court 211 S. Ann Port Lavaca, TX 77979 The law requires an On -Site Sewage Facility (OSSF) to be installed at least 75 feet from the waters edge (high tide -salt water). Joe & Suzy Freeman do not have enough room to have an OSSF installed that far from waters edge. At this time their �- existing drainfield is approximately 10 feet from the edge of the water. There is also an overflow pipe that flows directly into the bay. The attached drawing shows upgrading in sewage treatment that will not pose a threat to the waters of Carancahua Bay. We request a variance approving the OSSF be .installed less than 75 feet from waters edge, approximately 40 feet. • PH. (512) 552-9721 • • 5AV • • SEPTIC SYSTEM DESIGN For Joe & Suzy Freeman Calhoun County. Texas A. Wastewater Load - (Ch 285.91.3) 3 Bedroom. single family residence, < 2500 sq. ft., with water saving devices = 240 GPD 8. Reauired Septic Tank Capacity - (Ch285.91.2) V = 1000 Gallons C. Drain Field Reauirements - The sewage disposal system will be a low pressure dosing system 1) Soil Classification From the Soil Evaluation - Class IV 2) Allowable Effluent Loading Rate R-0.10GPD /SF 3) Reauired Drain Field Area (240 GPD) / (0.10 GPD / SF) = 2,400 SF 4) Length of Distribution Lines Assume a trench width of 6 Inches 3 SF wetted area / LF of distribution line (2,400 SF) / (3 SF / LF) = 800 LF (minimum) Using 70' laterals, 840 LF is required. ( 12 laterals x 70 LF = 840 LF) 5) Gravel Reauirements Trench width = 6 Inches Gravel depth = 6 Inches Gravel weight = 150 LB / CF Volume of Trench = (.5) (_5) (840) = 210 CF (Ch 285.91.2) (Ch 285.33.c.l.c.i) Gravel required = (150 LB / CF) (210 CF) / 200D = 15.8 tons D. Pump Sizing 1) Number of holes In dosing line @ 5' spacing 4 hole/20 LF x 840 LF = 168 Holes (Allow 2.5' solid pipe before first hole and after last hole.) 1 IAESMACAME930-13.WP0 4 iI '54 2) Assume 1 FT pressure head and 1/8" dia. holes Flowrate = 0.175 GPM / hole • 3) Total dosing rate Qp =0.175 (168) = 29 GPM 4) Friction Head - 110 LF of 1-1/4" rp supply line 6.25 FT / 100 FT + 10 % for fittings HF=1.10 (6.25) (1.0) = 6.9 FT 5) Static (Elevation) Head a 2 FT 6) Total Head Hp + Hr+Hs=1 +6.9+2 = 9.9 FT 7) Pump Requirements - 29 GPM @ 9.9 FT head Goulds Model LSP03 8) Dosing Volume - Dosing volume should equal volume of lateral lines and supply line: a) Lateral Line Volume: Unit Volume for 1-1/4" = 9 Gal/100 LF Lateral Length — 840 LF Lateral Volume = 840 (9/100) 76 Gal b) Supply Line Volume: Unit Volume for 1-1/4" — 9 Gal/100 LF Supply Line Length = 100 LF Supply Volume = 100 (9/100) 9 Gal c) Total Volume: 76+9=85Gal d) Set pump controls for a pumping cycle of 82-88 gallons. This falls within the recommended range of 2 - 4 pumping cycles per day. 9) Pump Tank The pump tank should be designed such that the total reserve capacity is at least 113 of the wastewater load: 2 I :\E 930\ACAO\E930-13. wP O r � U • r L J • 240 GAL x 1/3 = 80 gallon reserve capacity. Since the pumping cycle is 85 gallons per cycle, the minimum reserve capacity should be: Reserve Capacity: 100 gallons Pumping Cycle: 85 gallons Required Total: 185 gallons E. System SRecificatIons 1) Septic Tank - 1000 Gallon 2) Pump Tank - 250 Gallon 3) Drainfield Area - 2,400 SF 4) Dosing Line Length - 840 LF 5) Gravel Required - 15.8 Tons 6) Pump - 29 gpm aQ 9.9 FT of Head, Goulds Model LSP03 F. Variance The proposed drainfield will be 40' from the edge of the water which Is 35' closer than allowed by the state criteria. The existing system is a conventional gravity system with the drainfield being approximately 10' from the edge of the water. In addition to the existing drainfield being close to the water, there is an overflow pipe that flows directly into the bay. The proposed system is an upgrade in sewage treatment and will not pose a threat to the Carancahua Bay water quality, therefore a variance should be granted. 3 1s\E930\W POOCS\E930-13. WPO 549 CARANCANUA BAY -- ^ BULKHEAD 4 PROPOSED DRAINFIELD — 12 LATERALS BY 70 LINEAR FEET EA04 MARSHAL JOHN50N t� oe , 1000 GA . <D SEPTIC ANK �a W/ 25D L, ram' Pum;' TAN SWED SEPTIC STSTEi" I DESIGN FOR JOE C SUZ.Y FREEMAN CAL40UN COUNTY, TEXA5 • A 17_ ONG E4io-Ia • DLw-, 550 RESOLUTION PROVIDING FOR SALE OF PROPERTY ACQUIRED BY CALHOUN COUNTY AT DELINQUENT TAX SALE A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to adopt the following Resolution Providing for Sale of Property Acquired by Calhoun County at Delinquent Tax Sale. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. • RESOLUTION PROVIDING FOR THE; SALE OF PROPERTY ACQUIRED BY THE COUNTY OF CALHOUN AT DELINQUENT TAX SALE WHEREAS, 2.3084 Acres out of Abstract 35, Part of Tract 19 PLD of the Maximo Sanchez Survey, Calhoun County, Texas, and 2 Acres out of Abstract 35, Part of Tract 20 PLD of the Maximo Sanchez Survey, Calhoun County, Texas were offered for sale by the Sheriff of Calhoun, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; and WHEREAS, no sufficient bids were received and the properties were struck off to the County of Calhoun, Texas, Trustee, pursuant to TEX.PROP.TAX CODE §34.01(c); and WHEREAS, TEX.PROP.TAX CODE §34.05(a) provides that we may accept a sufficient bid. A bid of ONE THOUSAND AND NO HUNDREDTHS DOLLARS ($1,000.00) has been made by Patrick Lundin, and THEREFORE, BE IT HEREBY RESOLVED by the County of Calhoun Commissioner's Court that the County Judge is hereby authorized to convey 2.3084 Acres out of Abstract 35, Part of Tract 19 PLD of the Maximo Sanchez Survey, Calhoun County, Texas and 2 Acres out of Abstract 35, Part of Tract 20 PLD of the Maximo Sanchez Survey, Calhoun County, Texas to Patrick Lundin for the sum •f ONE THOUSAND AND NO HUNDREDTHS DOLLARS ($1,000.00) payable to the Tax Assessor -Collector for distribution as provided by law. PASSED, APPROVED AND ADOPTED THIS `)C) day of 1002 0 � &� Leroy Belk County Commissioner, Precinct I a�"t�dL/L/ul Franklin Jurek County Commissio r, Precinct 2 W . H.' Floyd County Commissioner, Precinct 3 Kenneth W. Finster County Commissioner, Precinct 4 551: THE STATE OF TEXAS COUNTY OF CALHOUN TAX RESALE SPECIAL WARRANTY DEED KNOW ALL MEN BY THESE PRESENTS: is That the County of Calhoun, Texas, Grantor, acting by and through the County Judge of the County of Calhoun, Texas, hereunto duly authorized by resolution of its Commissioner's Court which is of record in the Minutes of said Body, for and in consideration of the sum of ONE THOUSAND AND NO HUNDREDTHS DOLLARS ($1,000.00) and other good and valuable consideration paid by the Grantee named below, the receipt and sufficiency of which are acknowledged by Grantor, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL AND CONVEY to Patrick Lundin, Grantee, whose address is Rt. 2, Box 210-A, Port Lavaca, Texas 77979, all of the right, title and interest of Grantor and all other taxing units named above, who were parties to the tax foreclosure judgment against the property, which right, title and interest was acquired by tax foreclosure sale heretofore held, in and to the following property being located in Calhoun County, Texas, to wit: 2.3084 Acres out of Abstract 35, Part of Tract 19 PLD of the Maximo Sanchez Survey, Calhoun County, Texas being that property more particularly described in Volume 351, Page 461 of the Deed Records, Calhoun County, Texas 2 Acres out of Abstract 35, Part of Tract 20 PLD of the Maximo Sanchez Survey, Calhoun County, Texas being that property more particularly described in Volume 351. Page 461 of the Deed Records, Calhoun County, Texas TO HAVE AND TO HOLD all of its right, title and interest in and to the above described property and premises unto the said grantee, Patrick Lundin, his heirs and assigns forever, and Grantor binds itself and its heirs, personal representatives, successors, and assigns to warrant and forever defend all and singular the property to Grantee and his successors and assigns against any and all claims for taxes assessed by any taxing unit to this date, subject to the provisions stated below, by, through, or under Grantor, but not otherwise. The Grantor and all the taxing units involved in this conveyance exclude and except any warranties, express or implied, regarding the Property, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Code or its successor. They have not made, and do not make any representations, warranties or covenants of any kind or character whatsoever, whether express or implied, with respect to the quality or condition of the property, the suitability of the property for any and all activities and uses which grantees may conduct thereon, compliance by the property with any laws, rules, ordinances or regulations of any applicable governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, Grantors do not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U.S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the property. The property is hereby sold, transferred, and assigned to grantee "as is" and "with all faults". TO HAVE AND TO HOLD the Property, together with all and singular the rights and appurtenances belonging in any way to the Property, subject to the provisions, stated above, to Grantee, Patrick Lundin, his successors and assigns forever, without warranty of any kind. • • S52 Alft IN TESTIMONY WHEREOF, County ode ,has causedthese presents to A.D STATE OF TEXAS COUNTY OF CALHOUN of Calhoun, pursuant to Section 34.05(b) of the Texas Tax be executed on this the day of ., 1998. County of Calhoun Grantor / BEFORE 1v�E, the undersigned authority, on this day personally appeared 471. u,rp a t-z-0q County Judge of the County of Calhoun, Texas known to me to be the pers n whose name is subscribed to the foregoing instrument, and acknowledge to me that he executed the same for the purposes and consideration therein expressed. • GIVEN UNDE • MY HAND AND SEAL OF OFFICE, this the / day of A.D., 1998. —Notary Public in and for the State of Texas My commission expires • 553 LEASE AGREEMENT FOR PROPERTY IN CALHOUN COUNTY A Motion was made by Commissioner Belk and seconded by • Commissioner Finster to authorize the County Auditor to advertise for lease contracts for the following property owned by Calhoun County as follows: All the tillable land, estimated to contain 60 acres, which is all the tillable land contained in a certain 125.73 acre tract, and said tract being the most Western 125.73 acres (fronting on the Southern Pacific Railroad Right of Way) of that certain tract of land containing 174.93 acres commonly known as the Langdon tract. All that certain tract or parcel of land containing 20 acres, more or less, and being all of Lot or Parcel Number Seven (7) in Block One Hundred Seventy Three (173) of Alamo Beach Fruit, Truck and Farm Lands, a Subdivision. Commissioners Belk, Finster, Floyd, Jurek and Judge Hartzog all voted in favor. DISCUSSION OF COMMUNICATIONS DURING EMERGENCY SITUATIONS Representatives with Lockard and White informed the Court • as to the progress they are making to upgrade the communications system. No action was taken by the Court. INSURANCE SETTLEMENT - PROPERTY STOLEN FROM SHERIFF DEPT. A Motion was made by Commissioner Finster and seconded by Judge Hartzog to accept the insurance settlement of $60.00 for as cell phone stolen from the Sheriff's Dept. Commissioner Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. DISCUSSION OF SALARY STUDY Gene Shafer with Texas Association of Counties talked to the Court concerning a salary study for the County. He stated a committee of elected officials - usually 2 members of the Court, whether it be the Judge and a Commissioner or 2 Commissioners, and normally the Sheriff would be on the committee as he has a large number of employees and the two other people are generally the Auditor or the Treasurer. Usually 5 people. Need good job descriptions along with an employee questionnaire would be completed, then one member of the committee would go out and survey the market place to determine what our competition is paying and what type of benefits they are offering. He went into detail about how this all could be • achieved. No action was taken by the Court. 554 DONATION TO CALHOUN COUNTY LIBRARY C1 • A Motion.was made by Judge Hartzog and seconded by Commissioner Finster to accept the following Donations to the Calhoun County Library. Judge Hartzog, Commissioners Finster, Belk, Floyd and Jurek all voted in favor. THESE ITEMS HAVE BEEN DONATED TO THE CALHOUN COUNTY LIBRARY DURING THE MONTHS OF JULY, AUGUST $ SEPTEMBER 1998 BOOKS 427 CHINESE LANGUAGE BOOKS 894 BOOKS 7 BOOKS 1 BOOKS 16 BOOKS 30 BOOKS 10 BOOKS 40 BOOKS 8 BOOKS 25 BOOKS 3 BOOKS 9 BOOKS 27 BOOKS 1 BOOK PAPERBACKS 153 PBKS. 19 PBKS. 6 PBK5. 1 PBKS. 246 PBKS. 14 PBK5. 76 PBKS. 14 PBK5. 26 PBKS. 13 PBKS. 2 PBKS. AUDIOS 1 AUDIO 4 AUDIOS 2 AUDIOS 3 AUDIOS WITH BOOKS MAGAZINES 18 MAGAZINES • 1 MAGAZINES 2 MAGAZINES 1 10 SPANI5H LANGUAGE MAGAZINES THE BUDOIST COMPASSION RELIEF TZU CHI FOUNDATION U.S.A. POINT COMFORT OFFICE UNKNOWN DORIS WYMAN MAUREEN JONES FAYE PIERCE HELEN ARNOLD JOE RODRIQUEZ ANNA HLAVATY TOM MARKS ALTON THORMALEN SHIRLEY SPRUILL KAY DICKEY PAM BLEVINS BILL WHITE UNKNOWN HELEN ARNOLD FAYE PIERCE CONNIE HILL HOPE SILVA L.M. CADDEL NANCY CHILDRESS BRENDA GREEN MERLE CATTAN MARY DIERLAM HOLLY ROBERTS UNKNOWN HELEN ARNOLD ANNA HLAVATY UNKNOWN ANNA HLAVATY BE[ YU LI BILL WHITE PAT WATTS .. 555 DONATION TO CALHOUN COUNTY A Motion was made by Commissioner Finster and seconded by Judge Hartzog to accept the donation from Robert E. Lee and wife of a 20 ft. road easement on Swan Point road to achieve the 60 foot ROW needed. Commissioners Finster., Belk, Jurek, Floyd and Judge Hartzog all voted in favor. WARRANTY DEED • Date: August 4, 1998 Grantor: Robert E. Lee and wife Pieternella Lee Grantor's Mailing Address: P.O. Box 743, Seadrift, Calhoun County, Texas 77983 Grantee: County of Calhoun Grantee's Mailing Address: P.O. Box 177, Seadrift, Calhoun County, Texas 77983 Consideration: Cash and other valuable consideration. Property (including any improvements):0.64 acres, more or less, being the North twenty feet (20') and the West twenty feet (20') out of: 17 acres of land, more or less, out of the Maximo Campos Survey, Abstract No. 4, Calhoun County, more particularly described as follows: Beginning at a post in N. W. Line of a survey out of said league sold to J. Sims S. 70-1/2 W. From the South comer of fifty acres sold to D. R. Buffington; • Thence N. 43-1/2° W. 371 varas post for North comer of this survey from which the West comer of said Buffington Survey bears N. 45-1/2' E. 272 varas; Thence S. 45-1/2' W. 345 varas a post for comer from which the N. E. boundary line of the Henry Madden tract bears South 45-1/2° W 10 varas; Thence N. 70-1/2' E. 341 varas to the place of beginning and containing 0.64 acres of land, more or less. Same land conveyed to John T. Wood by Thomas M. O'Connor. of record on Volume P, Page 301 and 302 of the deed records of Calhoun County, Texas. Reservations from and Exceptions to Conveyance and Warranty: 1. Easements, rights -of -way, and prescriptive rights, whether of record or not; all presently recorded restrictions, reservations, covenants, conditions, oil and gas leases, mineral severances, and other instruments, other than liens and conveyances, that affect the property; rights of adjoining owners in any walls and fences situated on a common boundary; any discrepancies, conflicts, or shortages in area or boundary lines; any encroachments or overlapping of improvements; all rights, obligations, and other matters emanating from and existing by reason of thecreation, establishment, maintenance, and operation of the Calhoun County County -Wide Drainage District. • NO TITLE OPINION MADE BY THE DRA19SMAN 556 0 i 2. Taxes for 1998, the payment of which Grantee assumes; and subsequent assessments for that and prior years due to change in land usage, ownership, or both, the payment of which Grantee assumes. Grantor, for the consideration and subject to the reservations from and exceptions to conveyance and warranty, grants, sells and conveys to Grantee the property, together with all and singular the rights and appurtenances thereto in any wise belonging, to have and hold it to Grantee, Grantee's heirs, executors, administrators, successors, or assigns forever. Grantor hereby binds Grantor and Grantor's heirs, executors, administrators, and successors to warrant and forever defend all and singular the property to Grantee and Grantee's heirs, executors, administrators, successors, and assigns, against every person whomsoever lawfully claiming or to claim the same or any part thereof, except as to the reservations from and exceptions to warranty. When the context requires, singular nouns and pronouns include the plural. Robert E. Lee ^� Pieternella Lee THE STATE OF TEXAS § COUNTY OF CALHOUN § This instrument was acknowledged before me on the ( day of September, 1998, by Robert E. Lee and wife Pieternella Lee. t, • PAULA MONCRIEF ;P ass <f :"i MY COWSSION MRFS March 13, 2000 After recording, return to: County of Calhoun P.O. Box 177 Seadrift, Texas 77983 h:*PIXzP=zaAdud5386.osW= NOTARY PUBLIC, ST.46TIOF TEXAS Prepared in the Law Offices of: McDonald & McDonald Attorneys at Law 225 N. Virginia Suite 4 Port Lavaca, Texas 77979 (512)552-8913 NO TITLE OPINION MADE BY THE DRA$rSMAN 557 A Motion was made by Commissioner Finster and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQIIEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: G.-La--�,Y I request an amendment to the I C6 0 budget for the year following line items in my department: Amendment GL Account Account Name Amount Ol Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 9 CJ 55>� BIIDGET AMENDMENT REQUEST *o: Calhoun County Commissioners' Court From: C" (Department making this request) Date: q - -o - 9 8 I request an amendment to the J-6 budget for the year following line items in my department: Amendment GL -Account-- #- -- Account -Name ---Amount---- --------^------------- Net change in total budget for this department is: Other remarks/justification: Reason ------------------- JtN I understand that my budget cannot be amended as requested antil Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: •Date posted to General Ledger account(s): 559 $IIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Is (Depar ment making this request) Date: G -Iq -qj 7 I request an amendment to the budget for the year following line items in my department: GL-Account-#- (D1454,3—(,q)-0 0 I 41SL[0 —1 oCItiq n I-4!54o-4609 D1,54O qo 01-4 L[i) - (f5on Net change in total budget for this department is: Other remarks/justification: Amendment Amount 31L-� 31'n Co 17 39 Reason ------------------- Str' a l998 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(sp: • • 560 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court �om: (Depa tment making this request) Date, q - JLo S I request an amendment to the - budget for the _ year) following line items in my department: Amendment GL Account # Account Name --- ---- Amount -------Reason ----- 0�-q5�-fo-fool ---------�------ --� -- u Net change in total budget SEP 3 U 19% for this department is: $ --- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of commissioners' Court approval: Date posted to General Ledger account(s): 0 . 561 NBUDGET Q4ENDMENT REQUEST1 To: Calhoun County Commissioners' Court From: CALHOUN COUNTY SHERIFF'S DEPARTMENT (Department making this request) • Date: 09/24/98 Z request an amendment to the 1998 budget for the year following line items in my department: GL Account , 2-4500-7001 01-4540-5601 QL'i}_6g0_ 4!500 Account -Name --- CAPITAL OUTLAY LAW ENFORCEMENT SUPPLY Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount Reason ---------- 3>56 '1. 3,6n� it W .AM f i I understand that my budget cannot be aimended as requested until Commissioners' Court approval is obtained. Signature of official/department head: .'' Date of Commissioners' Cout't approval: Date posted to General Ledger account(s): z � • rJ6a�i BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court Wom: �nM-0 u3w &Vj eo (Department making this request) Date: " 1—: _q I request an amendment to the -!_I L budget for the year following line items in my department: Amendment GL -Account-- ---Account Name ---Amount---- ------------------------- Net change in total budget for this department is: other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(sh: • 563 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: PIC / I Z (Department making this request) • Date: CTi- 51 I request an amendment to the 199np budget for the following line items in my department: Amendment GL Account # ---Account Name ---Amount- ------------- -------- --- M41 thAlt +,HO Net change in total budget for this department is: $ Other remarks/justification: -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: JJA Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 564 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court IVom: R � Pck- 3 (Departmennt making this request) Date: q—aDj—q p I request an amendment to the J� 9X budget for the year following line items in my department: GL Account # Qf-%b-zl -u,�f 01-K n-01 Account -Name 1 ..._ I u � Net change in total budget for this department is: other remarks/justification: Amendment ---Amount --- Q `f $ � V Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s)�.: 565 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 3 PCAq, • (Department making this request) Date: G-a4--gY I request an amendment to the i J'+6 budget for the year following line items in my department: GL-Account-#- 014n4-'l0oq 0I q-5W01 Net change in total budget for this department is: Other remarks/justification: Amendment -Amount.... Reason------ ---------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 56� BIIDGET AMENDMENT R.EQIIEST Calhoun County Commissioners' Court From: (Department making this request) Date: q wq�� I request an amendment to the l_"6q V budget for the year following line items in my department: Amendment GL Account # Account Name ---Amount---- 3 11 0 H'I Yn,J rc OJ V Net change in total budget for this department is: $ ----------- other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0Date posted to General Ledger account(sY: BIIDGET AMENDMENT REQUEST To: Calhoun County � Commissioners' Court' � From: i, hni n U.'l,t.,iihL 5heriR '�e(tr �Cu l • (Department ma ing this request) Date: q- �3-� I request an amendment to the f 6M 1� budget for the year following line items in my department: Amendment GL Account # Account Name ---Amount)-�--------Reason --- - -- 0/-�105-190 Mr5�el kt76fCAS pp_l y (n�. OJ-4510-� i Mrxellcchrous (�o�.cb Net change in total budget for this department is: other remarks/justification: $ 0 - I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s)-• il BUDGET AMENDMENT REQUEST 00: Calhoun County Commissioners' Court From: 0. (Department making this request) �T Date: "1 _,I_q_q I request an amendment to the budget for the (year) following line items in my department: Amendment G_L Account # ---Account Name - ---Amount---- Net change in total budget for this department is: Other remarks/justification: Reason --- ---------- I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s)s 569 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: JV�U P,a�� , SgUAMC (Department making this request) Date: q—lq- qL I request an amendment to the Ig budget for the year following line items in my department: GL_Account_#_ _-_Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount 313 3-7 --- ---Reason a I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s). i • 5i0 Ji BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court Court PQ 40rom: ,C 4J - iC7C I (Department making this request) Date: G -)- I -W I request an amendment to the Ict� Y budget for the year following line items in my department: Amendment GL Account # Account Name ---Amount---- QGO Net change in total budget for this department is: other remarks/justification: • Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s)"s 571 BQDGET Ati£NDMENT REQUE6T To: Calhoun County Commissioners' Court From: P (Department making this request) Date: I request an amendment to the 19budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason Q� LoO�� 1 n � (`��X V Un C✓ 1 -7 Q�7iJJ—�e=7�l-0—��/�'C`l �1Gn/ n.}�0 i� _� nGc�• � "1 Ali r t Net change in total budget for this department is: $ c� ------------ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 572 BIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: q -S�g-b 1 request an amendment to the Iqq W budget for the (year) following line items in my department: vL_Account_#_ Ql - 554c)-(a oi-5vo-(9'io5 Account Name Net change in total budget for this department is: • Dther remarks/justification: Amendment Amount �),Iu0 La90 $ `J Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $305,696.22 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said claims be approved for payment. Judge Hartzog, Commissioners Finster, Belk, Floyd and Jurek all voted in favor. • ACCOUNTS ALLOWED - HOSPITAL Claims totaling $657,511.87 for the Hospital and $57,786.56 for the Hospital Indigent Healthcare fund for a total of $ 715,298.43 for hospital bills were presented by the County Treasurer and after reading and verifying same a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. THE COURT ADJOURNED. �� 3 REGULAR OCTOBER TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD OCTOBER 22, 1998 BE IT REMEMBERED, that on this the 12th day of October A.D. 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - FUEL BIDS The following bids were received for fuel for the period beginning October 16, 1998 and ending November 16, 1998 and after reviewing said bids a Motion was made by Commissioner Jurek and seconded'by Commissioner Finster that the low bid of Diebel Oil Co. for gasoline delivered be accepted and the low bid of Mauritz and Couey for gas using the card system be accepted. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. 11 FUEL BID PROPOSAL 11 IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO.. UNLEADED GASOLINE $ S 3 X 3800 = $ b0 PREMIUM UNLEADED GASOLINE $ (g X 4000 = $ ^'^- a, DIESEL FUEL (LOW SULFUR) $�� X 2500 = $ TOTAL BID PRICE $ THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING OCTOBER 16, AND ENDING NOVEMBER 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE �3fLr �AV,� %x s,- 3aa�j r L • 574 FIIEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, AGREE TO FURNISH FUEL, ACCORDING TO THE ATTACHED FUEL SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERGENCY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION; m 11) 6n.Aot . SSZO UNLEADED GASOLINE PREMIUM UNLEADED GASOLINE DIESEL FUEL PRICE PER GALLON s 5z1A a $ (0370 $ 5Z lO LOCATION: MUST BE WITHIN THE CITY OF PORT LAVACA OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PORT LAVACA.) THE CONTRACT WILL BE FOR THE PERIOD BEGINNING OCTOBER 16, AND ENDING NOVEMBER 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. LER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. CES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: L1 ADDRESS :_fii n gqet-A CITY, STATE, ZIP 9957 PHONE NUMBER :.�/�J L - 7 7,540 AUTHORIZED SIGNATURE: TITLE g"4 D ) DATE /0 - 1 46 • 575 The following bids for One 1999 Gasoline Powered Ambulance Chassis for Seadrift EMS were opened and Commissioner Finster took the bids and will make a recommendation to the Court October 16th. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT L(512)=5WEX461077979 ITEM FOR BID: ONE (1) 1999 GASOLINE POWERED AMBULANCE CHASSIS FOR THE CALHOUN COUNTY EMS THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME.. %L C�/z,/), DATE:. _ GJ e, r1 GI Z� ADDRESS: CITY, STATE, ZIP:_r/��x AUTHORIZEDD� S��IGNATTURE:_ TITLE: TELEPHONE NUMBER: 5 � � S �;7 BID AMOUNT: `4 ';Z61 51 L�z) a oo saeal 7oZ 'I SG�apd ern l-� L6-111F c2 0. • • 5'7G E KNAPP CHEVROLET lts a Snap to Deal with Knapp! OCTOBER 6, 1998 CALHOUN COUNTY COUNTY AUDITOR'S OFFICE 201 W AUSTIN — COUNTY COURTHOUSE ANNEX PORT LAVACA, TEXAS 77979 RE: BID ON ONE 1999 GASOLINE POWERED AMBULANCE CHASSIS GENTLEMEN: DELIVERED PRICE ON ONE (1) 1999 CAB & CHASSIS (CC31803) AS PER YOUR SPECS IS $27,783.00 VERY —TRULY YOURS, CHARLES HILL COMMERICAL FLEET MANAGER MAPP CHEVROLET INC. 815 Houston Avenue P.O. Box 4179 Houston, Texas 77210 (713) 228-4311 577 1998 Fleet Vehicle Bid Dear Sirs: Team Bonner Chevrolet Oldsmobile Cadillac is pleased to respond to your 1998 Fleet Vehicle Bid. Enclosed you will find all the requested information with every effort made to insure the highest level of safety and convenience for you and your staff. Please don't hesitate to call me on our toll -free number, 1-800-879-3253, if I can be of any assistance. We greatly appreciate your consideration of this bid and look forward to the opportunity of doing business with your company in the future. Sincerely, Tony Thomason Fleet Manager • • Pager: 903 Sb7-258 ,"\"l 1 C c if `� <Sp�S S arauj e5 -72/1-c5MO v tal po ATE WNTtAwtq �}f sea LtooJ tac �ACcod2 C�sl� e� N&�N�0_ �0 W�MGUk�_ W.Ivr4AI, - _Mhs,00c9 4 <�) 2900 Eisenhower Parkway - P.O. Box 343 - Denison, TX 75021-0343 - (983)415-2900 - 1-800-TRY DALE 57� • n LJ The following bids were received for Six 1999 Police package vehicles for the Sheriff's Dept. They will be reviewed with as recommendation to be made October 16th. 4506 N. NAVARRO • P.O.' BOX 3100 �ITORIA, TEXAS 77903 • (512) 576-12 October 12, 1998 Leonard Kovar Ford 4506 N Navarro Victoria Tx. 77904 Bid for the 6 full size police cars Per vehicle price 99 Ford Crown Victoria Vehicle price x 6 Price does not include any necessary fees. Delivery Time $20,828 $124,968 12-15 weeks 579 BID SPBCIFICIIONS FOR SIX STANDARD PULL SIZE 1999 POLICE PACSAGM VEHICLES ,, County, Texas is accepting bids for six (6) standard full sire 1999 police package vehicles for • �nariffIa Office. BCI�. Vehicles bid under the" specifications shall be new, unused, current production models as advertised to the General Trade. Specifications are m4nJ • and any deviation most be clearly noted by the bidder. 1. Body Style: Four (4) Door Sedan 2. Wheelbase: At Least 114.4 3. Engine: ✓ 4.6 Liter V-8 or Compatible Gasoline Engine with Police Calibration Heavy Duty Engine Cooling 130 AMP Alternator Worm Drive Hose Clamps 850 C'A Battery 4. Transmission: 4 Speed Automatic Transmission and Cooler 5. Steering: Heavy Duty Power Steering and Cooler Tilt Steering Wheel Heavy Duty Drive Shaft and U-Joints Heavy Duty Frame and Mounts Heavy Duty Police Suspension 6. Brakes: Anti -lock Braking System 7. Mirrors: Two Dual Exterior with Remote and One Interior Day/Night S. Interior Group: Power Windows and Locks with Control on Driver's Side Factory Floor Mats for Front Only Dual Front Air Sags Carpet, Front and Back 9. Interior Trim: ✓ Front - Bucket Seats (Cloth) Rear - Bench Seat (Vinyl) 10. Interior Color: Non Black • 11. Exterior Color: White 12. Tires: FF/ive (5) P225/60VRX16 SSW Tires Police Package Wheel Covers 13. Air Conditioning: 4/Factory Installed 14. Windshield Wipers: Intermittent 15. Other: Single Key Looks �8pot Tamp (5") Drivers Side ✓Siren Connections ; nopsrative Courtesy Lamp Switches -"AM/PM Stereo Radio rxicing Prep Front ✓Police Interceptor or Compatible ✓ Window Dafogger ✓0-140 MPH Certification w Clock ✓ nstrument Gauges ✓Interior Map/Dona Light Bonding Straps for Radio Interference 6eck Lid Light Lid Release Relocated/Key On -Off 4'Erulae Control 41olloa Interceptor Package . 16. Warranty: w/Shall Be Standard Coverage 17. Delivery: y/ Vehicles are to be f.o.b. Cestinatlon Port Lavaca, Texas and successful bidder will be required to deliver vehicle ready for operation. Delivery date must be included with bid amounts.• *CALHOUN COUNTY SHERIFF'S OFFICE WILL NOT TAKE DELIVERY OR PAY FOR THESE VEHICLES UNTIL JANUARY 4, 1999. /-F Ana l o. 95o,- 87 4p "l • 7-74.151 i3y 1ru�fl G461,�-j�o�/. a-/,7.. 6D • IH[E:I.,FMAN FORD — sit) — octi CR. Vie— �" E Nt�FMAN rot/) f310S fE5E VeN/CCES /(�10 ioEEr5 Au QE6�)I=EwEars 0 OF H(Cc E 94 C2. V,c Po�IcE �6, t}A.J IC �Jv"�i f Q.QNr r-,Ac r q,CA, • 281/240-3673 V,Q/r 021cc Exr P-11cc 4106YL. EA 41- 123,9sZ. (4) ®MM ak/05-o,- TRENTON NORFLEET FLEET & LEASING MANAGER 4t6 Year Member 2220 Ste. W Freeway Stafford. TX 77477 (281) 274-1235 - Office (281) 3yc-N .H' - FAX 12220 SOUTHWEST FRWY. FAX 281-240-1821 STAFFORD, TEXAS 77477 5�1 DEAL 5694 BUYER'S ORDER PORT CITIES FORD 1801 Hwy. 3 ESA 8lOC!O. Port Lavaca, Texas 77979 , Texas 77 (512) 552-1155 WYERINME ORDER CALNOUN COUNTY ADDRESS DArE r! 201 W AUSTIN PORT LAVACA TX TIP AESoENCE WSWE:' 77979 YEAR .I,DNE 99 FORD wKE MOOE W d NEW USED I NQ DELNERY a"OR NDw•RRWNESAnlIrOEd1 WEL3E DlFYED tONAK EEEMM•Dt EY EITMtp INE OlrL1ER CAT1(WNANACTUREP dTKKYtLtlTdYU!(t(dWTDwKNq(py..3NnAaly,lDMIRFLI.plq VEHICLE SALES PRICE FiC(.iMDOyvµNUl.CrpLEp! CUppEM WIMEDwMMNTY A.gUDABLE rp NOI KHI0.l Op KNTCIlCw33n YnaCll wApq•NryIf WCpNV MiEO HIMN Nq M!q A.un NlplDs ye A L•py d ebKN t ACCESSOAIE31NCLVDEDONVEHICLE Wy» DEIMwtO r0 Mlp AT M IIMF d OFUVFAYd nI!"EW MOTd Was"D DM Rro MgWry 9Nft EE!]IPISAYWLIEV d NfI OMlq NMnMTY [}.p!!»D M y.LnD. YCLUD,ND t UCNNB OUT NOT Eyi Hpi W T[D TO Un ,WID WMRMry d HtANVrYdn}N[SS PopA.MTKVUpyUpPgE YA TMI PEMlpE33EtlpnHMtlglw•ngANTY "par wpL "par tOEUC"N!W MOTpLKNKL[M WTdKMCII 0ONAssIf. MO wApRA"Rla DIPRlitFO OR Aep00. AR! MADt tY TN! DIALER YATH.t5n, TG USED LOToR YEWCLlS d YOrDN "Mgt CH•!!IE RUWWS EO MREUNOE- IACVT N WY BE ti.gttl.D MYNFTNq lY THt WO NOTOR YOW%, W,VSLw,WWARMNM1 IF W txpq "D IN WNIIWOe ICMTURATEDM t'x Arq MADE AFART NWItCF. Ywl. NFNeYw a M wYp. es.•n M NN.OwHe tlwp u.r.WYN lIN NNbYMNberM,MYMNWrw+rM NWMtlNieerNYf., M4µ.H/iMW.,yy..NNxI,N R,y.ra ti IW DWnMNN MweslwNb Wn,r1.MM, �a,aFtl.tl..Ae ne M'tl Nw.b Y.w MNgbeO.tlLW M I,NW.bYT.N,MMN!/wAwIWN.Ya MY,1'e wnw.wTlMbeMWp2q,ly4w wIM t.MW wa nMN.q...pp r Mb.,MMhM.. DISCLAIMER OF WARRANTIES MY Nennll» On the podLlCb »Id hereby VB BID» I"..r,r..".Nr.NM,wamw..pe,..lwL,M..w>e.oP,tl.,,T Er.lww..,,nn+tl' !'e'AIpA I.Me..f.LMPwn NpNMwtirNbKra MLLti/wlewbn,w.,a,.�L.Ny,l nn.lbbile•..I,YWrj, m v.lb pe alW, NM, Mv. w NMMti b MNWM' / wa.Mlw a w. NhY made by We manufacturer. The aster, (Pw I:W Fold). DwMYWia,NlHNb4TrIMpNroq..11,v.yy,nN.wwlb..IFw. aLM.uv.pEpryMenWydMcw."r Mrabl' elmre»M 71sOWme W waneft"", other tlmr»e 1Feaatl N•aIANP4w Mn,>1w MbTIN nI N.w d w.w.wa.vHwe _ eOn'eNNNs warN.+Nwm.pYNb HaNMhwdOM.ry Or ENiyrd, INL'mOng any Implied Warranty of mIODNhDYIIy or Aline» for e bNL,m.rnrbTwle l�. waw]nBI..N,wwNMil,in,artyen'N�YN>e,cArhe.wN.w..wnNn�.(Pon •'Nt M eNaM b..rat. OW FOIdt nMD, Ipe w ftre , and uumea nor W" AM OONM f purer peen m »surtr Yd R any Reddy In aonn»Ibn Well the»It of Mid PMOUTIer' ITOSEae In pMe d vMkr hens eanLd toUIe DESCRIPTION OF TRADE-IN trD ND nM NN! Noon.My TY.E bEM vAt Tfe aGGW mIM »nnB abe at "hwy. y. ,O No Loaf! W RlISgldr US LU f N/A Ka❑ HDu SUBTOTAL t 'rG OWES STATE and/or LOCAL TA%ES ON 1 CASH PRICE t 1MDe IN r,u[tal µLOWANCE f IE395AUNCE IDTtp OpOpLMa t0 dw OWED f MSMA6tRMAYCNCOfE rll ng3M TNMtOW MICN rN! W${AJNDE Vice',, ED NET TRADE-IN s 'YN'OL CUSS rEpR PREVIOUS DEPOSIT s •YfrIEICN DAMADE W311nUCE ftIN14NWNN,nq. bMNpW„Tbr,wntl .we.. f"Has CASH ON DELIVERY s O TwWew COW.p o ne.TINA Ya ANfba t's.H.p. ❑ f D.a.Wl. c.a,b. r.w,t 2 LAed ll metll YfMrtaYNwNw1.WrNef.HNn.e..e IN eu.ewn ael wn wfw a! 'Y"'""''eY".+"+NI+NNwbm.i.•rnr.eYbwn...fw....,y...dar..r N,..." �" TOTAL DOWN PAYMENT f d UNPAID BALANCE OF CASH PRICE IT BUYER 13NOT REOUTEO TO CIT•IN OREDIT LIn INEURWDt C,Ylp N,, TML"NwTr""sT.AaEgM MOVq.beg4Yy.,y WpY,>1 crA•M.0 d 1rtm AA [e t sa.n Y!"„al ly pYWw,n Na„allW b.. '4�wR14F"aayw.w.i.q.Ly,..w.~NNfeYi.MewNN....w.., wp,.a wfe.a..M f"a.wb 5eae.er My,wT dbTY.w.Jr. t 8 E[Hpa Yw t BUYEgi G•Te SIGNATURE ! CWYEpt _ DAtt uIwT VE MpWYLT t AIW pOH•rUpE ! A DOCUMENTARYFEE1S NOTAN OFMIALFEE A OOCUMETTARY FEE to NOT REQUIRED BY UW, BUi rMv 9 M. t 10 i�wnr reaxc'° e,.•.'.-. IT BE CHARGED M BUYERS MR IUNOLING DOCUMENTS AND PERFORMING SERVICES RELATING To THE CLOSING OF A SALE. A DOCUMENYARY FEE RAY NOT EMCEED SSG. TRIS NOTICE IS REQUIRED By UW. 11 FINANCE CHARGE f 12 Annual Percentage Rate TO 13TOTAL OF PAYMENTS 9410 t 11 Deferred Pe ant PrlQe 1+@Aa/0 t Payment Schedule: Buysf hereby agrees IQ pay lip Sager The Total of Payments (item 12 above) In �_ monthly Instalments of $7n 1 70 7reach and one final Instalment of S on ft Ilke day o�month .19 S 90!the commencfng 19 nrT 19 prl nodatela dale of this contract -- Bpeclaed, onamonthalter FULL DISCLOSURE RECURRED BY FEGEPK CONSUME" PROTECTIONACT WILL BE WOE p M, TO AM'sSTAWEM HTRCHTS MORE THAN rLA10E not AAgGNTDFANOTHEPw15E REOWUILY 9CNEWLED STSUAL INSTALMENT 13 A eALLGd! PAYMEM AND CISTAWEMcO10FACPEpT TRMSACfgN BY BUYER'S II CO BUYEP'SISONATUPE TO INSTALMEM CO OFACT. SNAIL BE SCHVOLIIED FOR PAf MEllr, UABRUTY MWRANCE COVERAGE FOR 900ny RARatY AM a Tftq TY DAMROE CAUTIM TO OnflR! A NOT WCLUOEp, AND R00MR DO TM BUYPgOCUR[YEM M tOLE q[IaCNBsaFTY dI MlRta3. ERISI. De aa10" M. aea narara tW, Tana A or R R Aenlel,w »r ftst .pasty Y» w Aa111Na" ITUNIMasaal e)ACR TropOaa NII..,�eA„awsNaa •awapl.Iw eq.t MRa. pea May N ew soar yWi syq. AR«r'fa eN PLaTI,aY, aM uIa eVe r sOYr'a.alANeray aawf rw"Ig aMN+b'e eppeY'�' rer Y a,al.e! tUYERPI CE1ReQa r r 11 tie M ap r aM.r, M ro aaeR p» a..L enw,e.a.erp s pfe+Na Aaaw, A ev.w frNf a means "re M:n.nD e. d.uRa Aurloao Aoprr THE DRIVING FORCE OF SOUTH TEXAS • MOND PORT CITIES 1801 Hwy, 35 South Port Lavaca, Texas 77979 (512) 552-1155 Commissioners Coif, • Enclosed you will find the Bid from Port Cities Ford, Thank you for allowing us to BID on these vehicles. L Six 99 Ford Crown Victoria Interceptor. Vehicles @ $20,178.75 /each Total Amount Due: $ 121,072.50 Thank You, Claus Page Finance Manager BIDS FOR CAT SCANNER LEASE FOR MEMORIAL MEDICAL CENTER - SAID BIDS RAVING BEEN OPENED 9-14-98 A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to reject all bids on the Cat Scanner and re -bid based on revised specification. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - NEW PATROL VEHICLE FOR SHERIFF_DEPT. A Motion was made by Commissioner Finster and seconded by Judge Hartzog to authorize the County Auditor to advertise for bids for a new Sheriff vehicle to be opened Oct. 30, 1998. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor., BIDS AND PROPOSALS -MEMORIAL MEDICAL CENTER -.BIDS FOR CONSTRUCTION OF PHASE I RENOVATION MEMORIAL MEDICAL PLAZA A Motion was made by Commissioner Floyd and seconded by • Commissioner Belk to authorize Memorial Medical Center to advertise for bids for Construction of Phase I Renovation of Memorial Medical Plaza, with bids to be opened November 9, 1998. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - SIX (6) 1999 POLICE PACKAGE VEHICLES A Motion was made by Judge Hartzog and seconded by Commissioner Finster to award the 6 1999 Police Package vehicles to Port Cities Ford for $121,072.50, as shown on the foregoing bids. Judge Hartzog, Commissioners Finster, Belk, Jurek, and Floyd all voted in favor. i The Memorandum of Understanding was discussed at length and it was decided to discuss this again Friday. ESTABLISH ROAD EASEMENT FOR MESQUITE DRIVE IN SHADY ACRES There was discussion and the Court continued this until Friday. CONTRACT WITH KERR COUNTY - CHANGES MENTAL HEALTH HEARINGS A motion was made by Commissioner Jurek and seconded by Commissioner Floyd to approve the changes with Kerr County to conduct mental hearings as requested in the following letter. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. Tel. (830) 792-2255 MEMORANDUM &I.R. 9. Jll ee&,t Kerr County Clerk 700 Main St. Suite 122 Kerrville, TX. 78028 September 29, 1998 Fax. (830) 792-2275 TO: COUNTIES UNDER CONTRACT WITH KERR COUNTY TO CONDUCT MENTAL HEALTH HEARINGS FROM: KERR COUNTY CLERK Please be advised that in accordance with Sec. 574.031 (j) and (k),Health & Safety Code., Subchapter C, the Commissioners.' Court, by its Order #25591, voted to increase fees to be assessed for the services of the Judge and prosecuting attorney who hold hearings under this section to $25.00 each. Billie G. Meeker, County Clerk C� • 0 ORDER NO. 25591 APPROVAL OF REVISION OF MENTAL HEALTH FEES FOR 1998/99 EFFECTIVE OCTOBER 1ST, 1998 On this day the 28th day of September, 1998 upon motion made • by Judge Denson, seconded by Commissioner, Oehler, the Court unanimously approved by a vote of 4-0-0, to revise the mental health fees by increasing the Judge's Fee to $25.00 and increasing the Prosecuting Attor•ney's Fee to $25.00 for• 1998/99 and to be effective October 1st, 1998. • 585 O=. THESE ITEMS HAVE BEEN INCREASED IN ACCORDANCE WITH THE ENCLOSED ORDER NO. 25591 KERR COUNTY CLERK'S FEES 98-99 *MEDICAL PETITION FEES COUNTY CLERK'S FEE $ 40.00 JUDICIAL EDUCATION FEE S 3.00 JUDGE'S FEE $ 25.00 SHERIFF'S FEE -S 45.00 • ATTORNEY AD LITEM S RECORDS MANAGEMENT & PRES. FEE S 5.00 COURTHOUSE SECURITY FEE $' 5.00 - ALTERNATE DISPUTE RESOLUTION.- S 10.00 COURT REPORTER SERVICE FEE 9 15.00 FOURTH COURT OF APPEALS FEE S 5.00 SB 1534 - INDIGENT FEE S 5.00 PROSECUTING ATTORNEY FEE S 25.000 *TEMPORARY • OPC - 90 DAYS COUNTY CLERK'S FEE S 40.00 JUDICIAL EDUCATION FEE $ 3.00 •• JURY FEE (IF NEEDED) S 90.00 JUDGE'S FEE S 25.0Q® SHERIFF'S FEE S 45.00 • ATTORNEY AT LITEM S RECORDS MANAGEMENT & PRES. FEE S 5.00 COURTHOUSE SECURITY FEE S 5.00 • ALTERNATE DISPUTE RESOLUTION S 10.00 COURT REPORTER SERVICE FEE S 15.00 FOURTH COURT OF APPEALS FEE S 5.00 SS 1534 - INDIGENT FEE S 5.00 PROSECUTING ATTORNEY FEE ----------------------------------------------------------------------------------- S 25.0PO •EXTENDED 1 YEAR COUNTY CLERK'S FEE S 40.00 JUDICIAL EDUCATION FEE s 3.00 +• JURY FEE (IF HEEDED) S 90.00 JUDGE'S FEE S 25.000 SHERIFF'S FEE S 45.00 + ATTORNEY AD LITEM RECORDS MANAGEMENT & PRES. FEE S 5.00 COURTHOUSE SECURITY FEE S 5.00 ALTERNATE DISPUTE RESOLUTION S 10.00 COURT REPORTER SERVICE FEE S 15.00 FOURTH COURT OF APPEALS FEE $ 5.00 SB 1534 - INDIGENT FEE S 5.00 PROSECUTING ATTORNEY FEE ----=------------------------------------------------------------------------------ S 25.0�X •ATTORNEY AD LITEM FEES: $50.00 PER HOUR • $25.00 PER HALF-HOUR **JURY IF 6 PEOPLE SERVE IS 915.00 A DAY - $90.00 **JURY IF A PERSON REPORTS AND DOES NOT SERVE IS 96.00 EACH cam KERR COUNTY CLERK'S FEES 96-99 CONTINUED *RENEWAL EXTENDED 1 YEAR COUNTY CLERK'S FEE S 40.00 JUDICIAL EDUCATION FEE $ 3.00 •• JURY FEE (IF NEEDED) $ 90.00 JUDGE'S FEE 5 25.060 SHERIFF'S FEE 5 45.00 • ATTORNEY AD LITEM 5 RECORDS MANAGEMENT & PRES. FEE S 5.00 COURTHOUSE SECURITY FEE 5 5.00 ALTERNATE DISPUTE RESOLUTION s 10.@0 COURT REPORTER SERVICE FEE $ 15.00 FOURTH COURT OF APPEALS FEE 5 5.00 SB 1534 - INDIGENT FEE 5 5.00 PROSECUTING ATTORNEY FEE 5 25.000 ----------------------------------------------------------------------------------- *ATTORNEY AD LITEM FEES: S50.00 PER HOUR $25.00 PER HALF HOUR **JURY IF 6 PEOPLE SERVE IS S15.00 A DAY - S90.00 **JURY IF A PERSON REPORTS AND DOES NOT SERVE IS $6.00 EACH • *IF DISMISSED THERE IS A LITTLE DIFFERENCE IN FEES: • 587 APPROVE INSTALLATION OF -NEW FIREWATER HYDRANT BY GBRA 6ea A motion was made by Commissioner Jurek and seconded by Commissioner Floyd to approve the installation of a new firewater hydrant by GBRA on Highway 87 in accordance with the provisions of the original agreement between Calhoun County and GBRA dated March 3, 1992. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. DECLARE COMPUTERS AT MEMORIAL MEDICAL CENTER AS SURPLUS A motion was made by Commissioner Floyd and seconded by Judge Hartzog to declare the following computers with keyboard and monitor as surplus. Commissioners Floyd, Finster, Jurek, Belk, and Judge Hartzog all voted in favor. MEMORIAL MEDICAL 10 CENTER 815 N. .Virginia Street Port Lavaca, TX 77979 (512) 552.6713 TO BE DELCARED SURMUS By CAI,HOUN COUNTY' 40 4% Computers w/keyboard and monitor J. P. PCT. #4, COUNTY CLERK, MONTHLY REPORTS • The Justice of the Peace, Pct. # 4 and the County Clerk presented their reports for September and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that said reports be approved. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. Me ANIMAL CONTROL OFFICER - REPORT A Motion was made by Commissioner Belk and seconded by Commissioner Jurek to accept the annual report of The animal control officer, Rhonda Symonds. Commissioners Belk, Jurek, Finster, Floyd and Judge Hartzog all voted in favor. End of Year Report Year of 1997 �(C•n� �._ r,� -ln bee. -31 IN SHELTER AT START Dogs D Cats Other animals C) (list & give #'s) C-1 PICKED UP Dogs !4 Cats �13 Other G (list & give Vs) ADOPTED OR RECLAIMED Dogs Cats I `7 Other O (list & give #'s) TERMINATED Dogs l a9 Cats 5C. Other C> (list & give #'s) # OF ANIMALS THAT DIED AT SHELTER 5 pv,V5 # Of Dogs at end # Of Cats at end _ # Of Other at end — (list & give #'s) M Year to Date Report Year of 1998 IN SHELTER AT START Dogs _0_ Cats O Other animals 0 (list & give #'s) PICKED UP Dogs Cats 1`Gr' Other ✓ (list & give #'s)6� een ',1e) ADOPTED OR RECLAIMED DogsyI__ Cats ^ 19 Other (list & give #' TERMINATED Dogs 3-7cP Cats 15 3 Other i (list & give #'skr- # OF ANIMALS THAT DIED AT SHELTER 5 ac9jS # Of Dogs at end A_ # Of Cats at end 7 # Of Other at end O (list & give #'s) COUNTY TREASURER - MONTHLY AND QUARTERLY REPORT The County Treasurer presented her monthly report for September and her Quarterly report ending September 30th and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Belk that said reports be approved. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. 590 CALNDON COUNTY, TEXAS STATEMENT OF BALANCES Balance Balance 711/98 Receipts Disbursements 9/30/98 _____ ------ General S7, 133, 372 $789,910 S2,794,245 $5,129,037 Road 8 Bridge General 549,826 $4,751 0 604,577 Road 6 Bridge Precinct 1 172,216 2,700 20,921 153.995 Road 6 Bridge Precinct 2 17,345 144 16,789 700 Road S Bridge Precinct 3 231,185 2,902 16,194 217,893 Road 8 Bridge Precinct 4 131,043 1,674 161 132,556 FM -Lateral Road 9,190 2,095 8,110 3,175 Hwy 871FM 1090 432,980 5,538 0 438,518 Road Maintenance Precinct 1 70,941 906 0 71,947 Road Maintenance Precinct 4 14,220 180 0 14,400 Lateral Road Precinct 1 3,790 49 3,a06 33 Lateral Road Precinct 2 3,790 49 3,806 33 Lateral Road Precinct 3 3,790 49 3,806 33 Lateral Road Precinct 4 3,790 49 3,806 33 Flood Control Precinct 1 83,282 1,044 2,160 82,166 Flood Control Precinct 2 1,302 22 0 1,324 Flood Control Proof net 3 18,196 232 0 18,428 Flood Control Precinct 4 - 1,700 22 0 1,722 Airport Maintenance 16,447 202 3,324 13,325 Lew Library 5,461 6,034 0 11,495 Library Gift Manorial 5,962 132 1,104 4,990 Fine 6 Costs Holding 11.086 31,628 8,263 34,451 Donations 102,729 2,374 3,729 101,374 Animal Controt,CAVS 133 30 72 91 Grants 49,069 15,544 10,887 53,726 Law Enforcement Block Grant 6,634 75 2,310 4,399 Records Xanagement•County Clerk 51,670 8.292 10,079 49,883 Records Mgmt. b Preservation 14,366 1,001 0 15,367 Courthouse Security 45,439 4,127 0 49,566 Graffiti Eradication 254 36 0 290 Juvenile Probation 128,573 78,975 74,730 132,818 District Court - fsprest Jury 2,182 2,992 1,730 3,444 County Court - taprest Jury 1,118 1,531 432 2,217 Excess Sates Tax Revenue 143,483 1,835 0 145,318 Sheriff Forfeited Property 152 0 0 152 Capital Proi-Seedrift goat Hasp/Park 100.000 0 700,000 0 Capital Project -Crestview Sewer 50,000 5,057 0 55,057 Capital Project-R8g Infrastructure 8.110 26,130 1,508 32,732 Cap. Proj.-Library Teleca fcati on 59,332 0 10,370 48,962 Magnolia Beach Erosion Study 49,684 9,528 27,754 31,458 Library Cart, of Oblig. lnt. 8 Skg. 10,054 514 7,056 3,512 Gen. Oblig. Bonds Int. E skg. 56,362 16,807 71,250 1,919 • Gen. Oblig. Pei. Bonds Int. G Sk9. 83,107 1,037 80,762 3,382 Tax Anticipation Notes Construction 2,015,804 29,330 76,173 1,968,961 Tax Anticipation Notes int. S Skg. 72,623 790 13,698 59,723 Tax Anticipation Notes - Formosa 0 853,288 0 853,288 Community Development it 0 25,735 25,735 0 Hospital Operating 4,381,610 4,013,181 5,608,608 2,786,183 Hospital Memorial 11,614 142 0 11,756 Hospital Construction 0 2,018,491 10,610 2,007,881 Hosp. Cart. of Oblig. Construction 3,001,252 38,010 27,397 3,011,865 Rosp. Cart. of Oblig. Int. A Skg. 17,055 38,190 54,009 1,236 Indigent Healthcare 93,368 220,118 249,934 63,552 ______--_. Totals $19,476,691 58,313,480 $9,355,325 $18,434,843 We the undersigned County Judge and Coanti.ssioners in and for Calhoun County, Texas hereby certify that we have this date made an examination of the CoZ rterly report, filed with us on this 1998, and have found the st beorder. Witness our hands, officia11 f I1998.Howa a� Leroy Belk 11. Floyd Comnissione Precinct t`b. 1 C«nnissioner Precinct No. 3 Lv • �..fyta.Clti • EY clrn Jurek enneth W. Finster Commissioner Preci ct No. 2 Commissioner Precinct No. 4 SWORN TO NID SUBSCRIBED BEFORE ME, County Judge, and County C ssioners o£ said un Country, each respectively, on this J'Zday of ty�,)1998. BEFORE ME, the undersigned authority on this day personally appeared Sharron Marek, County Treasurer of Calhoun County, says that the within and foregoing report is true and correct. Sharron t4arek, County Treasurer FILED,ECR RECORD THIS CA o 1998 d 'recorded this � day of 1998. ��n Lie Mrlene Paul, Comfy Clerk Y 591 A Motion was made by Commissioner Finster and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioners Finster, Jurek, Floyd, Belk and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEETII To: Calhoun County Commissioners Court fl� From: L� 13 JU�Vi. (Department making this request) Date: lO �$ I request an amendment to the Iqq V budget for the year following line items in my department: • Amendment GL Account Account Name Amount Reason 01Ano-51435 0 C`$-B5a0d u/+tScd� Cu+ �r(L�o • Net change in total budget ` for this department is: S - ------------- Other remarks/justification: I understand that my budget cannot be amended as requested antil Commissioners' Court approval is obtained. Signature of official/department head: 1r1 Date of Commissioners' Court approval: Date posted to General Ledger account (s): 592 BIIDGET AMENDMENT REQDEST To: Calhoun County Commissioners, Court • From: (Department making this request) Date: 1 G- `1 d 0 I request an amendment to the Mil budget for the year following line items in my department: GL Account # QI-t-�)0-QIto 10(-t5a�-UOY --Account Name -------- t--- - Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount-------Reason ----------- 10 000 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 593 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 02 J (Depa tment making this request) Date: t Ct I request an amendment to the T rbudget for the year following line items in my department: Amendment GL Account Account Name ---Amount---- ------- Reason ------ i01 r --�r j0- h����o-milt Net change in total budget for this department is: other remarks/justification: $."- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 0 594 BUDGET AMENDMENT REQUEST To: Calhoun County commissioners' Court Orom: ,, A J, C A� (Departident making this request) Date: I 0 -9 -9 D I request an amendment to the IO budget for the year following line items in my department: _ GL Accoun_t # OL3_62, ---�Iol (N-35D5-�U3 0 0 Amendment Account Name-- ---Amount---- - o. Net change in total budget for this department is: Other remarks/justification: Reason ------------------- Z understand that my budget cannot be amended as reque ed :xntil Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): �595 BUDGET AMENDMENT REQUEST To: Calhoun county Commissioners' Court From:—J--(c—si—��-c�— (Department making this request) Date: I request an amendment to the (tJ budget for the year following line items in my department: GL Account # Amendment Amount EII f _._____Reason i Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head Date of Commissioners' Court approval: Date posted to General Ledger account(s): 596 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: �n p ( 11 �MnM �� w (DelpartmeVVn`t" making this request) Date: to 1 (, 0 (6 E I request an amendment to the _ �q`_�budget for the (year) following line items in my department: Amendment GL Account # Account Name Amount Reason YNYYYYYYNYYYY Y1.Y YYYYYYYYYYYYYYY YY'MYYYNYYYYYY YYYYYYYYYYYYYYNYY YY 01-45-05--11o1 &w4u-b, 22q.00 Qcy\� Ccy a-W5-o5- 51►2 Y'T e Net change in total budget for this department is: .Ti@�SS1sA9S9S9 Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 597 . ��L7UUliGT !f.(9 t+LVUM G1Vl tUit�vGb,' To: Calhoun County Commissioners' Court From: SHERIFF'S DEPARTMENT SAIL DIVISION (Department making this request) Date: IQ-01-98 I request an amendment to the 1998 budget for the year following line items in my department: Amendment GL Account ---Account Same --_Amount--Reason- 01-4510-5190 01-4510-5101 01-4510-5190 01-4510-6930 MISCELLANEOUS SUPPLY GENERAL OFFICE SUPPLY MISCELLANEOUS SUPPLY PHYSICALS Net cliange in total budget for this department is: Other remarks/justification: $500.00 <.. $500.00 — 500.00 d $500.00 _ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court Orom: ( epartment making this request) Date: 10 —cl -C/ Q I request an amendment to the l i'W budget for the year following line items in my department: Amendment GL Account # Accounme,_, ___Amount____ -5Io3--------- t_Na� o� o► • 4 .3 Net change in total budget for this department is: other remarks/justification: j Reason I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 599 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I Q -5 -9 I request an amendment to the 1-I-16 budget for the year following line items in my department: Amendment GL Account # Account -Name--- ---Amount---- -35 iV Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: /� L�1/p��j %-'TO� Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • r� M BU DGET AMENDMENT REQUEST 90: Calhoun County commissioners' Court From: (Department making this request) Date: 10 - I,u I request an amendment to the _ar budget for the year following line items in my department: GL-Account-#- Account -Name a IA- S Y Net change in total budget for this department is: Other remarks/justification: Amendment Amount__- 5�� I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): Ir . 601 BIIDGET AM£NDM£IIT REQUEST To: Calhoun County Commissioners' Court From: 5�`n, • (Department making this request) Date: /0-q-C,$ rC/ I request an amendment to the �CL9 budget for the year following line items in my department: Amendment GL_A_ccount # ___Account_Name_`_ ___Amount____ _______Reason______ o-cclw • Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 602 h1]VL�a4l tL'1 r:1V UCLG 1Vl nli ��„V c,o a� To: Calhoun County Commissioners' Court From: SHERIFF'S DEPARTMENT (Department making this request) Date-, 10/01/98 I request an amendment to the 1998 budget for the year following line items in my department: Amendment GL Account # Account -Name- ---Amount- ------- Reason ----- 01-4540-6550 RADIO MAINTENANCE �} $1,5r 00.00< 01-4540-5601 LAW ENFORCEMENT SUPPLY $1,500.00 01-4540-5220 MACHINE PARTS & SUPPLY } $1,0� 00.00� 01-4540-5240 TIRES & TUBES $1,000.00 01-4540-5113 PHOTO COPIES > $4T 0000/, 01-4540-5101 GENERAL OFFICE SUPPLY • Net change in total budget for this department is: Other remarks/justification: Ann nn I understand that my budget cannot be amended as requested Commissioners' Court approval is obtainedr —� Signature of official/department head — Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 603 BIIDGET AMENDMENT REQUE T To: Calhoun County Commissioners' Court From: OC 0,Lq ,J 6(/A (Department makiYig this request) Date: I request an amendment to the )C101� budget for the year following line items in my department: GL Account Amendment Account Name ---Amount---- ------------------ 00 Net change in total budget for this department is: other remarks/justification: E Reason ------------------- I understand that my budget cannot be amended as requested antil commissioners' court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): r 1 L_J 601% 10/09/98 FRI 14:11 FAX 512 552 9722 CALHOUN HLTH.DEP 11002 . �:<o�rq rK",l CALHOUN CU. AUDITOR 512 553 4,674 P 2 • RUDGET AUZIMMENT RBQDEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: o _1.9 I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Anlouat Reason coo �� a►.00- P aQ D SJ, <i� Lo ooi Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: > • Date posted to General Ledger account(s): 605 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: /Y: LA.,_I (Department making this request) Date: 10 - 9 -9 Y I request an amendment to the f� i� budget for the year following line items in my department: Amendment GL -Account -#- --- Account ---- --- Name Amount -------Reason --------------------- Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • CI BIIDGET AMENDMENT REQUEST 00: Calhoun County Commissioners' Court From: (Department making this request) Date: I o --q -a g I request an amendment to the budget for the year following line items in my department: GL Account 0-_31L qq Account Name ---(�,--------------- 1 Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason ------------- ------------------- �d 10 � I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 607 BUDGET AMENDMENT REQUEST To: Calhoun county Commissioners' Court From: (Department making this request) Date: IQ —( -g // I request an amendment to the 4 budget for the year following line items in my department: GL_Account-#- fl LLIAL 605gq LI - bL -�3;LO --Account-Name 1 -2 Net change in total budget for this department is: other remarks/justification: --Reason Amendment --Amount r5 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 SIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court •From: I�' CA'1y� (Department making this request) Date: 10 _9 I request an amendment to the [ q q b budget for the year following line items in my department: GL-Account-#- lJ�'�aO�6_-�� n U • Amendment Account Name Amount ------------------ ------------- PCLL L, 3� U�ec Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 609 11-25-1997 3:d3PH r•P.Ort CALHUUV CO. AUDITOR 512 553 d5-1 P.2 ETJDGET AXSNDMSNS R-SQUIST • To: Calhoun County Commission,a%s' Court From: (Departmexstom&hing t`,is request) Date: I request an amendment to the /99$ budget for t)!e year following line items in ny department: GL-Account-0- D(b'san-�23o 06 �Seo•S¢�S O/4 gs-Zb • 5�n ---Accor:k -Name -------------- Amendm,'-_t Amount_ Reason T � 000• _ I Net change in total budge): 1 for this department is: other remarkf•/justifica"c-Lon: I understand that my bl;Uge'.: c&%,-)o:: be amended W1 requested until Commissioners' Court approval 1a obtaint!d. / Signature of official/depart.-ae,''. head: _ Date of Commissioners' :ourt ats)sroval: Date posted to Gen_ral .edger nceount(s)- 610 BIIDGET AMENDMENT REQUEST To: Calhoun County lCommissioners I Court From: � }���, `-i (Department making this request) Date: I, p _C_ig request an amendment to the � budget for the (year) following line items in my department: GL Account # -BLDL511 ni, -?a LI-540l • Net change in total budget for this department is: other remarks/justification: Amendment ---Amount r Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $288,203.14 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said claims be approved for payment. Judge Hartzog, Commissioners Finster, Belk, Jurek, and Floyd all voted in favor. THE COURT RECESSED UNTIL FRIDAY, OCTOBER 16TH, 1998. 611 REGULAR OCTOBER TERM THE STATE OF TEXAS § $ COUNTY OF CALHOUN $ HELD OCTOBER 16, 1998 BE IT REMEMBERED, that on this the 16th day of October, A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners, Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - GASOLINE POWERED AMBULANCE CHASSIS FOR CALHOUN COUNTY SEADRIFT EMS A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to award the bid for one gasoline powered ambulance chassis to Calhoun County EMS to the low bidder to meet the specifications, Atzenhoffer Chevrolet in the amount of $26,840.00 (bids printed in October 12th minutes). Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - ONE (1) 1999 4"DOOR PICK-UP -PCT #4 The following bids for one 1999 4 door pick-up truck for Precinct # 4 were received. Commissioner Finster will make a recommendation to the Court after checking the bids. 0 612 n U BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 A. AUSTIN PORT LAVAC) ,WEX 61077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ADDRESS: T�iti CITY, AUTHOP TITLE: BID AN • 613 Specifications for Bed (4 door) Calhoun County Pct.4 Commissioner Kenneth W. Finster P.O. Box 177 Seadrift, Texas 77983 (512)785-3141 1999 Crew Cab Pickup with Short Wide Style 1 '/< ton two wheel drive 2. Color restriction Preferably White or Dark Green 3. Minimum Wheel Base of 150" or more 4. V-8 5.4 cu/in gasoline engine or better 5. Automatic transmission w/overdrive 6. Tilt & Cruise Control 7. Heavy Duty Transmission Oil Cooler 8. Heavy Duty Engine Cooling 9. Power Steering, Brakes, Windows, & Door Locks 10. Am/Fm radio with cassette player 11. Locking Differential rear end 12. Standard ratio rear axle 13. Heavy Duty Alternator 14. Rear Step Bumper 15. Air conditioning 16. Full Size Spare Tire 17. Heavy Duty Battery Specify wl / r£ Trade in to be a 1995 Chevrolet S-10 Blazer --- Trade in price $�i i Bid Price With Trade In $ Delivery — FOB Calhoun County Pct.4 Office, Seadrift, Texas. Delivery date to be in 1998, Specify approx. date a Ld_ Bid price must include all title, license, (exempt), Documentary fees, State inspection, any other fees. No payment on this bid will be processed until the following conditions have been met: (1) The County Official/Department Head responsible for the vehicle has taken delivery, inspected the vehicle, and notified the County Auditor's office of satisfactory inspection. (2) Bidder has delivered to the County Auditor's office an invoice and all paper work necessary for the title application. • • • 6g4 i • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA,EXAS 77979 ((S12)) 5 3-4G10 THE COMMISSIONER'S COURT RESERVES THE TECHNICALITIES, REJECT ANY OR ALL BIDS, PROPOSAL DEEMED MOST ADVANTAGEOUS TO FAILURE TO FOLLOW THE GUIDELINES SET SPECIFICATIONS MAY RESULT IN CANCELLATION ANOTHER BID ACCEPTED. NAME: `VON^r¢o lQvhe- ADDRESS: tA6D(o W. VJ�'\l mo CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: Vlee1- 00,w, Qf. BID AMOUNT: 20 RIGHT TO WAIVE AND ACCEPT THE CALHOUN COUNTY. FORTH IN THE OF THE BID AND 615 M Specifications for Bed (4 door) Calhoun County Pct.4 Commissioner Kenneth hV Finster P.O. Box 177 Seadrift, Texas 77983 (512)785-3141 1999 Crew Cab Pickup with Short Wide Style 1 '/4 ton two wheel drive 2. Color restriction preferably Whi(c or Dark Grccn 3. Minimum Wheel Base of 150" or more 4. V-8 5.4 cu/in gasoline engine or better 5. Automatic transmission w/overdrive 6. Tilt & Cruise Control 7. Heavy Duty Transmission Oil Cooler 8. Heavy Duty Engine Cooling 9. power Steering, Brakes, Windows, & Door Locks 10. Am/Pm radio with cassette player 11, Locking Differential rear end 12, Standard ratio rear axle 13, 1Leavy Duty Alternator 14. Rear Step Bumper 15. Air conditioning 16. Pull Size Spare Tirc 17. heavy Duty Battery specify 2 70 3 Trade in to ben 1995 Chevrolet S-10 Blazer --- Trade in price $ 'IZt;)4L/ yg1n<A36JA, la0n / u [aid Price With Trade In $ 20-) 3 C,- Delivery — FOB Calhoun County pcl.4 Office, Scadrill, Texas. Delivery dale to be in 1998, Specify approx. date 5Aoco Bid price must include all title, license, (exempt). Documentary fees, State inspection, any other fees. No payment on this bid will be processed until the f0110%Ving conditions have been met: 0 • (1) The County Official/Department Head responsible for the vehicle has taken delivery, inspected the vehicle, and notified the County Auditor's office of satisfactory inspection. 10 (2) Bidder has defivered to the County Auditor's office an invoice and all paper work necessary for the title application. Exceptions • • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT LVAff ,553 46107797g THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: )mAQSNAcf- / /WTo ADDRESS: CITY, STATE, ZIP: AUTHORIZED SIGNATURE: TITLE: BID AMOUNT: Ili �� '00 617 Calhoun County Pct.4 Commissioner Kenneth W. Finster P.O. Box 177 Seadrift, Texas 77983 is(512)785-3141 Specifications for 1999 Crew Cab Pickup with Short Wide Style Bed (4 door) 1 3/< ton two wheel drive 2. Color restriction Preferably White or Dark Green Specify W N 1 to 0 R- McJo1'j 64-e-' Ae 3. Minimum Wheel Base of 150" or more 4. V-8 5.4 cw`in gasoline engine or better 5. Automatic transmission w/overdrive 6. Tilt & Cruise Control 7. Heavy Duty Transmission Oil Cooler 8. Heavy Duty Engine Cooling 9. Power Steering, Brakes, Windows, & Door Locks 10. Am/Fm radio with cassette player 11. Locking Differential rear end 12. Standard ratio rear axle 13. Heavy Duty Alternator 14. Rear Step Bumper 15. Air conditioning • 16. Full Size Spare Tire 17. Heavy Duty Battery Trade in to be a 1995 Chevrolet S-10 Blazer --- Trade in price $ (0600. 00 0 Bid Price With Trade In $ g Z $ S• ° Delivery — FOB Calhoun County Pct.4 Office, Seadrift, Texas. Delivery date to be in 1998, Specify approx. date /f 01-,.X Ub - % S- clL Bid price must include all title, license, (exempt), Documentary fees, State inspection, any other fees. No payment on this bid will be processed until the following conditions have been met: (1) The County Official/Department Head responsible for the vehicle has taken delivery, inspected the vehicle, and notified the County Auditor's office of satisfactory inspection. (2) Bidder has delivered to the County Auditor's office an invoice and all paper work necessary for the title application. • Exceptions w • 10/12/1998 08:02 512-785-5602 CALHOUN COUNTY PCT 4 BEN X. COMISKEY, JR., C.P.A- COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOyUSQEAAN�N�+13X 3-g 201 H. AUSTIN PORT �512)15 MJ 10 79T9 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS To CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE DID AND ANOTMER BID ACCEPTED. NAME: ADDRES CITY, AUTHOP TITLE: BID AMOUNT: 1�710�iD PAGE 02 I '.+ 9 S 99 E55 Z l5 bO110f1V '00 N10H1Vo m02 Nd90: D B661-80-0I OCT-12-1998 08:23 512 785 5602 95: 1 P.02 6�� Calhoun County Pct.4 Commissioner Kenneth W. Finster P.O. Box 177 Seadrift, Texas 77983 (512)785-3141 • Specifications for 1999 Crew Cab Pickup with Short Wide Style Bed (4 door) I % ton two wheel drive 2. Color restriction Preferably White or Dark Green Specify_ Wi 3. Minimum Wheel Base of 150" or more 4. V-8 5.4 cu/in gasoline engine or better 5. Automatic transmission w/overdrive 6. Tilt & Cruise Control 7. Heavy Duty Transmission Oil Cooler 8. Heavy Duty Engine Cooling 9. Power Steering, Brakes, Windows, & Door Locks 10. Am/Fm radio with cassette player 11. Locking Differential rear end 12. Standard ratio rear axle 13. Heavy Duty Alternator 14. Rear Step Bumper 15. Air conditioning • 16. Full Size Spare Tire 17. Heavy Duty Battery Trade in to be a 1995 Chevrolet S-10 Blazer--- Trade in price S Bid Price With Trade In $ 111(a 3 Delivery — FOB Calhoun County Pct.4 Office, Seadrift, Texas. q Delivery date to be in 1998, Specify approx. date l Bid price must include all title, license, (exempt), Documentary fees, State inspection, any other fees. No payment on this bid will be processed until the following conditions have been met: (1) The County Official/Department Head responsible for the vehicle has taken delivery, inspected the vehicle, and notified the County Auditor's office of satisfactory inspection. (2) Bidder has delivered to the County Auditor's office an invoice and all paper work necessary for the title application. • Exceptions G20 n U BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT L(512)L.TEXAS107797953-4 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICPLITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: f4T7P1z-y f7/1 �,oe e�ihro 61 L/-O ADDRESS: 3 a -?Z lob'q gox C�7 S 1� • CITY, STATE, ZIP: / TiC AUTHORIZED SIGNATURE: ,49 TITLE: —zv� r _ 1-7 • 621 Calhoun County Pct.4 Commissioner Kenneth W Finster P.O. Box 177 Seadrift, Texas 77983 (512)785-3141 • Specifications for 1999 Crew Cab Pickup with Short Wide Style Bed (4 door) 1 2. '/4 ton two wheel drive Color restriction Preferably White or Dark Green Specify (5�/L e e// og w ti+fie 3. Minimum Wheel Base of 150" or more 4. V-8 5.4 cu/in gasoline engine or better 5. Automatic transmission w/overdrive 6. Tilt & Cruise Control 7. Heavy Duty Transmission Oil Cooler 8. Heavy Duty Engine Cooling 9. Power Steering, Brakes, Windows, & Door Locks 10. Am/Fm radio with cassette player 11. Locking Differential rear end 12. Standard ratio rear axle 13. Heavy Duty Alternator 14. Rear Step Bumper 15. Air conditioning 16. Full Size Spare Tire 17. Heavy Duty Battery Oo • Trade in to be a 1995 Chevrolet S-10 Blazer --- Trade in price $ Bid Price With Trade In $ Z.v 5 f e c j,-h l Delivery - FOB Calhoun County Pct.4 Office, Seadrift, Texas. Delivery date to be in 1998, Specify approx. date w 0111yS )� I'd Bid price must include all title, license, (exempt), Documentary fees, State inspection, any other fees. No payment on this bid will be processed until the following conditions have been met: (1) The County Official/Department Head responsible for the vehicle has taken delivery, inspected the vehicle, and notified the County Auditor's office of satisfactory inspection. (2) Bidder has delivered to the County Auditor's office an invoice and 'all paper work necessary for the title application. Exception )- F} T.E al U e /fo lj 'd.s h `S . /� u�jnI-'d �Fcc�L r'F Au/�Hde� 622 0 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT L!)5i2)=55346107Y9T9 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: �PAW� I�OAAPX- rW-V(3�2- ADDRESS:j�L'kow2,( Www CITY, STATE Is AUTHORIZED TITLE BID AMOUNT: • 623 114-,�L- "W"Z l Calhoun County Pct.4 Commissioner Kenneth W. Finster P.O. Box 177 Seadrift, Texas 77983 (512)785-3141 Specifications for 1999 Crew Cab Pickup with Short Wide Style Bed (4 door) i '/. ton two wheel drive 2. Color restriction Preferably White or Dark Green Specify__ U tx.rr c�o miq 3. Minimum Wheel Base of 150" or more I 4. V-8 5.4 cu/in gasoline engine or better 5. Automatic transmission w/overdrive 6. Tilt & Cruise Control 7. Heavy Duty Transmission Oil Cooler 8. Heavy Duty Engine Cooling 9. Power Steering, Brakes, Windows, & Door Locks 10. Am/Fm radio with cassette player 11. Locking Differential rear end 12. Standard ratio rear axle 13. Heavy Duty Alternator 14. Rear Step Bumper 15. Air conditioning 16. Full Size Spare Tire 17. Heavy Duty Battery Trade in to be a 1995 Chevrolet S-10 Blazer --- Trade in price $-1.0dD.— Bid Price With Trade In $ tgt�l�i7 00 Delivery - FOB Calhoun County Pct.4 Office, Seadrift, Texas. Delivery date to be in 1998, Specify approx. date¢t�� Bid price must include all title, license, (exempt), Documentary fees, State inspection, any other fees. No payment on this bid will be processed until the following conditions have been met: (1) The County Official/Department Head responsible for the vehicle has taken delivery, inspected the vehicle, and notified the County Auditor's office of satisfactory inspection. (2) Bidder has delivered to the County Auditor's office an invoice and all paper work necessary for the title application. Exception0 624 Tom Garner and Ty Zeller appeared before Commissioners' Court to better explain the Memorandum of Understanding and to answer any questions. After discussion A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to enter into the Memorandum of Understanding authorizing and providing for the establishment and operation of a boot camp and the Calhoun County Juvenile Justice Alternative Education Program and authorize the County Judge to sign. The Question was called by Commissioner Jurek. Commissioner Floyd continued the discussion. Judge Hartzog reminded them the Question had been called to limit the debate on the issue. Judge Hartzog, Commissioner Jurek and Commissioner Finster voted to limit the debate. Judge Hartzog re -read the main Motion. Judge Hartzog, Commissioner Jurek, Belk and Finster voted in favor. Commissioner Floyd abstained from voting. MEMORANDUM OF UNDERSTANDING AUTHORIZING AND PROVIDING FOR THE ESTABLISHMENT AND OPERATION OF A BOOT CAMP AND THE CALHOUN COUNTY JUVENILE JUSTICE ALTERNATIVE EDUCATION PROGRAM THE STATE OF TEXAS COUNTY OF CALHOUN This Memorandum of Understanding is entered into as an interlocal agreement as authorized by Tex.Gov't Code §791.011 for the purpose of authorizing, establishing and • operating a boot camp and a voluntary Juvenile Justice Alternative Education Program (JJAEP) in Calhoun County, Texas. The parties to this Agreement are Calhoun County, Texas (County) and Calhoun County Independent School District (CCISD), each of which is a political subdivision of the State of Texas. The Calhoun County Juvenile Probation Department has agreed to participate in this Agreement, to the extent permissible, to authorize and approve development, and aid in achieving and supporting the intent and purposes of this Agreement. WITNESSETH: WHEREAS, Tex.Hum.Res.Code§152.0011 authorizes the Calhoun County Juvenile Probation Department to establish a youth boot camp and employ necessary personnel to operate the camp; and WHEREAS, Tex.Educ.Code §37.011 allows a countyjuvenile board in a county with a population of 125,000 or less to authorize the development of a voluntary JJAEP; and WHEREAS, the Commissioners Court of Calhoun County, Texas and the Board of Trustees of the Calhoun County Independent School District, as well as numerous citizens r 625 have requested authorization for the establishment and operation of a boot camp and a voluntary JJAEP in Calhoun County; and WHEREAS, it is the intent of the County, Calhoun County Juvenile Probation 0 Department and CCISD to establish, support and/or operate a voluntary JJAEP in conjunction with the boot camp, in accordance with the terms and conditions contained in this agreement and the authority provided by Tex.Hum.Res.Code§152.0011 and Tex.Educ.Code §37.011; and WHEREAS, it is the purpose of the boot camp/JJAEP to provide for placement through the juvenile justice system of the County qualified juveniles in a controlled alternative education program, at a single location, to emphasize and provide discipline to be administered and enforced by the Calhoun County Juvenile Probation Department, and to the extent possible, provide an accredited instructional program in core subjects as contemplated by Tex.Educ.Code §37.011(d), as may be modified by CCISD. . NOW, THEREFORE, in accordance with the Interlocal Cooperation Act, the Texas Human Resources Code, the Texas Education Code and the Family Code, the parties hereto mutually agree to the following: 1. Authorization Development /Establishment 1.1. The Calhoun County Juvenile Probation Department approves the development, creation, establishment and operation of a boot camp as authorized by Tex.Hum.Res.Code§ 152.0011. 1.2. By resolution attached hereto, the Calhoun County Juvenile Board has approved the development of a voluntary JJAEP in Calhoun County, Texas as authorized 2 626 by Tex.Educ.Code §37.011(a) and in accordance with Tex.Educ.Code Chapter 37, and the • Family Code. 1.3. The Calhoun County JJAEP may be operated as part of and in conjunction with the boot camp when appropriate and legally permissible. 1.4. Nothing in this Agreement shall be construed to invade, pre-empt or limit the discretion of the Juvenile Courts of Calhoun County, Texas when disposing of any juvenile case where the student in question would otherwise qualify to participate in the boot camp or the Calhoun County JJAEP. 1.5. The purpose of this Memorandum of Understanding is to authorize the development, establishment, support, and operation of a boot camp and the Calhoun County JJAEP, and to define the duties, obligations and responsibilities of the County, • CCISD, and the Calhoun County Juvenile Probation Department. 1.6. The boot camp will be managed and supervised by the Calhoun County Juvenile Probation Department. Management and supervision of the JJAEP, including discipline in and outside of the classroom, shall be the responsibility of the Calhoun County Juvenile Probation Department. CCISD shall be responsible for daily educational services for the JJAEP. 1.7. The Calhoun County JJAEP shall be subject to a written operating policy developed by the CCISD and the Calhoun County Juvenile Probation Department. The Calhoun County JJAEP Advisory Board may make recommendations for the consideration of CCISD and the Calhoun County Juvenile Probation Department, which • recommendations shall be considered, but not be binding on the School District or the li 627 Probation Department. The terms and conditions of this Interlocal Cooperation Agreement shall not be modified or superseded by any subsequent promulgation of a written operating policy. In the event of any conflict between this MOU and the written operating policy, the 0 provisions of the MOU shall prevail. 1.8. Any modifications, additions, or deletions with regard to any matter contained in this MOU shall not be effective, unless such amendment is in writing, approved and signed by the parties to this MOU, and attached to this MOU as an addendum. 1.9. When applicable the youth boot camp must offer a program that complies with the requirements set forth in Tex.Hum.Res.Code§141.0432, which provides: (a) The Texas Juvenile Probation Commission shall work with local juvenile probation departments to establish policies and guidelines for youth boot camp programs for children. (b) The Commission and local juvenile probation departments may work • together to develop a program of moral, academic, vocational, physical, and correctional training and military -style discipline for children placed in youth boot camps on probation under §54.04(d)(1)(B), Family Code, or for violating the conditions of probation as determined under §54.05(f), Family Code, including follow-up programs to aid successful community reintegration. (c) The Commission and local juvenile probation departments shall adopt rules of conduct for children participating in the program under this section. n W r (d) Local juvenile probation departments may contract with the Texas Youth • Commission (TYC) to provide services to persons who violate conditions of parole as determined under §61.075. 1.10. An annual budget shall be prepared for the Calhoun County Juvenile Probation Department for any programs under the jurisdiction of the Calhoun County Juvenile Probation Department. Any contributions of local taxes, fees and other resources by either the County or CCISD shall be subject to review and approval by their respective governing bodies. Except as required by Tex.Hum.Res.Code§152.0012, the budget for operation of the JJAEP shall be prepared by the Calhoun County Juvenile Probation Department and CCISD, and submitted to the County Commissioners Court and the Board of Trustees of Calhoun County Independent School District for approval of their respective financial contributions to the budget. • 1.11. This Agreement shall be for an initial term of January 1, 1999 through July • 31, 1999. It may be extended for one year terms by mutual agreement of the parties hereto, in accordance with paragraph 9.3 below . 2. Facilities 2.1. CCISD will provide facilities located in Port Lavaca, Texas to be used for the boot camp and JJAEP facility. 2.2. The boot camp and JJAEP Campus facilities will be modified to segregate those students placed in the boot camp and Calhoun County JJAEP from other CCISD students attending other programs at the designated facility. Cost of the modifications W 629 shall be divided and paid pursuant to paragraph 3.7. The facilities will be modified to accommodate the boot camp and JJAEP to include: is a. Fencing; b. Up to 2 Classrooms; c. Office space; * d. Exercise room.* * (These rooms will be provided, subject to availability to be determined by CCISD.) M06-MMMIM; 3.1. The County shall serve as the fiscal agent for operation of the boot camp and Calhoun County JJAEP. 3.2. The Chief Juvenile Probation Officer shall be the supervisor for administration, day-to-day management, and discipline, including discipline in the classroom for the Boot Camp/JJAEP. The portion of the Chief Juvenile Probation Officer's salary allocated to performing duties for the boot camp and Calhoun County JJAEP, including payroll taxes, benefits and other associated costs shall be paid directly by the County, to or for the account of the Chief Juvenile Probation Officer. 3.3. The County will pay the salaries, payroll taxes, benefits and other costs associated with the employment of a minimum of two drill instructors. Such salaries, payroll taxes, benefits and other costs will be paid directly by the County to or for the account of the drill instructors. 6 0 630 3.4. CCISD will pay salaries, taxes and benefits for a minimum of one teacher and is one aide required to teach the courses offered in the Calhoun County JJAEP. CCISD will pay all associated costs for providing sufficient teachers and aides to teach a maximum of 20 students each day. These salaries, taxes and benefits will be paid directly by CCISD to or for the account of its employees. 3.5. CCISD will also pay for the utilities required to operate the facility. 3.6. CCISD will provide the use of the designated space at its designated facility free of charge for the use and operation ofRhe boot camp and Calhoun County JJAEP. Any expenses incurred in modifying the facilities and any maintenance or repairs necessitated by the use of the boot camp and Calhoun County JJAEP shall be shared and paid by CCISD and the County in accordance with paragraph 3.7. 3.7. Except as otherwise provided, any shared expenses must be approved by the County and CCISD that are incurred in the operation of the boot camp and Calhoun County JJAEP and shall be divided and paid to the County as fiscal agent as follows: a. Calhoun County: 50% b. CCISD:50% 3.8. The Calhoun County Juvenile Probation Department, with input from CCISD and the Advisory Board, shall prepare the program application and budget, which shall be approved by the participating parties that contribute financially to this Agreement. The fiscal agent or designee shall receive and disburse funds contributed by the County and CCISD for expenses under paragraph 3.7 for operation of the boot camp and Calhoun • County JJAEP. The cost associated with any other services relating to the administration PI 631 and provision of an instructional program shall be shared pursuant to paragraph 3.7. Such amounts shall be paid within 30 days of request for payment. • 3.9. If required, any costs associated with accommodation of special education students, education of the handicapped, and accommodation of disability within the meaning of IDEA or §504, or other special requirements unique to a special student shall remain the responsibility of CCISD, or the home district in which the student was last regularly enrolled prior to referral to the Calhoun County JJAEP. 3.10. Nothing herein shall burden the fiscal agent or any other participant to this Agreement with responsibility or obligation for underwriting or providing services or accommodating student placements beyond the scope of the program defined in this Memorandum of Understanding. In the event additional obligations are deemed required of CCISD, or the County, the parties to this Memorandum of Understanding are under no Is contractual duty to share such obligations or expand the program during the term to which it applies, without mutual consent. 4. Operations/Rules and Regulations 4.1, The hours and days of operation, holidays to be observed, if any, and other rules and regulations related to the boot camp, exclusive of the JJAEP, shall be determined by the County Juvenile Probation Department. 4.2. The Calhoun County JJAEP will be operated Monday through Friday each week, from 6:00 a.m. to 6:00 p.m. The actual hours for instruction shall be determined by separate written policy developed by CCISD and the Calhoun County Juvenile Probation Department. Any holidays will be determined by CCISD and the Calhoun County Juvenile • 8 632 • Probation Department, with recommendations from the Advisory Board. The maximum number of holidays shall not exceed the state and national legal holidays. 4.3. Students assigned to the boot camp or Calhoun County JJAEP will be provided uniforms and boots that will be worn by each student each day while in attendance at the boot camp or Calhoun County JJAEP. Each student shall be responsible for cleaning his/her uniform, shining boots and reporting each day in the uniform of the day in accordance with the standards contained in the Student Code of Conduct, or regulations issued by the Calhoun County Juvenile Probation Department for the boot camp. 4.4. The Calhoun County Boot Camp/JJAEP shall be operated on a twelve (12) month basis, exclusive of holidays. The maximum number of days that a student may be . assigned to the Calhoun County JJAEP for each referral is 91 successful days of attendance. Successful days of attendance, rules regarding absences, excused and unexcused, and truancy shall be stated in the Student Code of Conduct. Any student that fails to complete the number of successful days for which he/she is referred to the Calhoun County JJAEP shall be retained until the successful number of days have been completed. In the event the successful number of days are not completed before the end of the operation of the JJAEP for the current school year, the student shall be retained and continued in the JJAEP until the required number of successful days have been completed. 4.5. The Juvenile Court may order a student who has been expelled under Tex.Educ.Code §37.007 to attend the JJAEP as a condition of probation. The Probation • Department shall be responsible for the juvenile's attendance and discipline. 0 633 4.6. In accordance with Tex.Educ.Code §37.010(b), if a student is expelled under §37.007(c), CCISD shall refer the student to the authorized officer of the Juvenile Court for appropriate proceedings under Title 3, Family Code. 0 4.7. The Calhoun County Juvenile Probation Department, with recommendations from and consultation with CCISD, shall adopt a Student Code of Conduct in accordance with Tex.Educ.Code §37.001. 4.8. Except for instructional duties, the daily administration and supervision of the JJAEP will be provided by the Calhoun County Juvenile Probation Department under the direction of the Chief Juvenile Probation Officer. The Chief Juvenile Probation Officer will make periodic, scheduled reports to the Commissioners Court, CCISD, and the Advisory Board. 4.9. Because the drill instructors and the Chief Juvenile Probation Officer shall be responsible for discipline, the teachers and aides provided by CCISD shall not be 0 responsible for maintaining discipline during instructional periods. Any discipline matters shall be referred to the drill instructors and/or the Chief Juvenile Probation Officer by the teachers and aides. 4.10. The parties agree an Order to participate in the boot camp and/or JJAEP and the Code of Conduct shall be incorporated into each student's case prior to admission. No student shall be exempted from any requirement in those documents. The student code of conduct shall outline staff expectations of students and proper disciplinary actions for violations. 10 • L1. 4.11. Employment of drill instructors and necessary personnel to operate the boot • camp to provide management, supervision and discipline for both the boot camp and the JJAEP shall be the responsibility of the County. This authority may be delegated to the local juvenile probation department, subject to the approval of the Calhoun County Commissioners Court. This authority does not extend to the selection of instructional personnel to be provided by CCISD. 4.12. The Calhoun County Juvenile Probation Department shall develop a handbook, with recommendations from and in consultation with CCISD, for use by the staff of the JJAEP school, which will be made available to parents and students. The handbook shall define pertinent regulations by which the Calhoun County JJAEP will be operated. The handbook shall include an operating policy with specific and detailed rules and • regulations regarding the operation of the Calhoun County JJAEP. The Calhoun County JJAEP school and its staff shall require strict adherence to the rules and regulations stated in the handbook. The rules and regulations shall be designed to foster respect for the rights of other students, teachers and staff. The student, parent/ guardian and juvenile probation officer shall sign a summary of responsibilities of students and parents, after the juvenile probation officer reviews the document with the student and parent/guardian. The handbook may be used for the boot camp also. 5. Instruction/Credits 5.1. CCISD shall offer educational services to be provided through and in support of the JJAEP. 0 11 635 5.2. The mission of the JJAEP academically is to enable students to perform at a specified grade level. 5.3. The curriculum for the JJAEP shall focus on English Language Arts, Mathematics, Science, Social Studies, self-discipline, health education and other subjects CCISD determines appropriate. CCISD may consult with and consider curriculum recommendations, if any, from the Calhoun County Juvenile Probation Department and the Boot Camp/JJAEP Advisory Board. 5.4. Subject to approval of Texas Education Agency, other provisions of Tex.Educ.Code §37.011 may be incorporated into the JJAEP to include administering assessment instruments, offering a high school equivalency program, review with a parent or guardian of each student the student's academic process, review the student's progress towards meeting high school graduation requirements, and establish a specific graduation plan for the student. 5.5. CCISD agrees to accept all credits earned by students upon return from the Calhoun County JJAEP, subject to approval by TEA. 5.6. CCISD shall maintain all educational records applicable to the program and shall determine necessary curriculum. 6.Criteria/Rules for Placement in and Release from CCJJAEP 6.1. If a Court orders a student to attend the JJAEP as a condition of probation once during a school year, and the student is referred to Juvenile Court again during that school year, the Juvenile Court may not order the student to attend JJAEP without 12 • 636 CCISD's consent until the student has successfully completed any sentencing requirements the Court imposes, 0 6.2. In accordance with Tex.Educ.Code §37.010, CCISD shall deliver a copy of the order placing a student in an alternative education program under §37.006 or expelling a student under §37.007, plus any other information required under §52.04 of the Family Code, to the authorized officer of the Juvenile Court in Calhoun County, provided that the student resides in the County, An expelled student shall, to the extent provided by law and this Memorandum of Understanding, immediately be required to attend the educational program from the date of expulsion. 6.3. Any placement in a JJAEP by a Court must prohibit the student from attending or participating in school -sponsored or school -related activities. 6.4. If a student is expelled under Tex.Educ. Code §37.007, on the 0 recommendation of the committee established under §37.003, or On its own initiative, CCISD may readmit the student to regular classes while the student is completing any other requirements the Court imposes. 6.5. If a student is expelled from school under §37.007(a)(d) or (e), the Juvenile Court may: 0 a. If the student is on probation under §54.04, Family Code, the Court may order the student to attend the JJAEP from the date of disposition as a condition of probation, unless the child is placed in a post -adjudication treatment facility; b. If the student is placed on deferred prosecution under §53.03, Family Code, by the Court, prosecutor, or probation department, the student may be required to immediately attend the JJAEP for a period not to exceed 90 successful days as a condition of the deferred prosecution; and 13 637 c. The Court may, in determining the conditions of the deferred prosecution or court -ordered probation, consider the length of CCISD's expulsion order for the student. 6.6. Any student transferred to the JJAEP must participate in the program for the full period ordered by the Juvenile Court, unless CCISD agrees to accept the student before the date ordered by the Court. The Court may not order a period of transfer that exceeds the term of any probation ordered by the Juvenile Court. 6.7. Students who continue to engage in serious or persistent misbehavior as defined in the Student Code of Conduct may be admitted into or retained in the JJAEP. 6.8. If a student who is ordered to attend the Calhoun County JJAEP moves from Calhoun County to another county, the Juvenile Court may request the JJAEP in the county to which the student moves to provide educational services to the student in accordance with the local MOU between the school district and the juvenile board in the receiving county. . 6.9, The program will serve juveniles as that term is defined by Title 3 of the Family Code, and each student must meet the following criteria: a. The student is alleged to have committed an offense resulting in expulsion as defined in Tex.Educ. Code §37.007, and/or is ordered to participate in the JJAEP by a Juvenile Court Judge, which decision is discretionary with the Juvenile Court Judge; and b. The student is or was last enrolled in CCISD; or c. The student has voluntarily agreed to participate in the program and abide by all rules and regulations by signing the order to participate in the program and abide by the Code of Conduct; and d. The student's placement is recommended by both CCISD and the Calhoun County Juvenile Probation Department. 14 0 ME 6.10. If placement is initiated by School District expulsion, CCISD shall deliver to • Calhoun County Juvenile Probation Department a copy of the order of expulsion and recommendation whether the student should be admitted into the JJAEP. Such delivery shall be made no later than the second business day after the date the hearing is held pursuant to Tex.Educ. Code §37.009, together with any other notice and information required by Tex.Educ. Code §37.010 and §52.04, Family Code. 6.11. If the student's offense did not result in an arrest, the probation officer assigned shall obtain a report from the appropriate law enforcement agency, if applicable, and may secure a custody order for the student's immediate detention. 6.12. If the student is already under court supervision, the Calhoun County Criminal District Attorney will decide whether to recommend an amendment to the conditions of • probation to incorporate the program as a condition of release from detention. 0 a. If the conditions of probation are to be amended, the Calhoun County Criminal District Attorney will prepare an amendment to the original order, including an order to participate in the program and the Code of Conduct. The Calhoun County Criminal District Attorney will request a court date as soon as practicable and a Juvenile Court Judge will consider the amendment. b. Otherwise, the Calhoun County Criminal District Attorney will prepare conditions of release and include an order to participate in the program and the Code of Conduct. 6.13. If the student is not under prior court supervision, the Calhoun County Criminal District Attorney will determine if a petition should be filed alleging the student is in need of supervision or has engaged in delinquent conduct. 15 DWj 6.14. Subject to existing legal authority, and upon the request of CCISD, a student may be placed in the boot camp and/or JJAEP for a motivation day for purposes of • behavior modification. Subject to legal authority to do so, such placement may be made by a juvenile court judge, a justice of the peace or the chief probation officer. 6.15. If there is no available space for additional students to enter the program, additional assigned students may be placed on a "waiting list" for the next available opening. Meanwhile no expelled student may be ordered to attend a regular classroom, a regular campus, or a school district alternative education program, without the informed consent of CCISD. 7. Student/Parent Riots Responsibilities 7.1. After a student has successfully completed any Court disposition requirements the Court imposes, including conditions of a deferred prosecution ordered by the Court, or • such conditions required by the prosecutor or juvenile probationdepartment, and if the student was last enrolled in CCISD and meets the requirements for admission into the public schools established by Title 2 of the Texas Education Code, CCISD may not refuse to admit the student. However, the District may place the student in its alternative education program. 7.2. The probation officer will conduct an admission conference with the student and a parent or guardian to review all the program requirements and answer any questions. 7.3. County Juvenile personnel will advise parent(s) or guardian(s) to schedule a physical examination for the student through the Calhoun County Juvenile Probation 16 M • Department. The student may be admitted to the program prior to completion of the exam, but will not participate in the physical training aspect of the program until exam results are received. Students with reduced activity will be placed on a modified physical training regimen. Parent(s) or guardian(s) will be responsible for the cost of the exam. 7A. The parents or guardians will be responsible for transporting each student in the morning to the situs of the Calhoun County JJAEP campus and for picking up the student in the evening. Parents or guardians will also be responsible for providing a sack lunch/meal for their student, for breakfast and lunch. Students will be delivered to the JJAEP campus no earlier than 5:45 a.m. and no later than 6:00 a.m. They shall be picked up at 6:00 P.M. 8. Boot Camp/JJAEP Advisory Board • 8.1. An Advisory Board shall be appointed consisting of eleven members, with Calhoun County Commissioners Court, and CCISD each designating three representatives to serve on the Advisory Board, and the Calhoun County Juvenile Probation Department designating one representative. In addition, the City Councils of Port Lavaca, Point Comfort and Seadrift, and the Port O'Connor Municipal Utility District may each appoint a representative to serve on the Advisory Board. The representatives do not have to be members of the appointing governing bodies, and will each serve at the will of their appointing authority, 8.2. The Calhoun County Boot Camp/JJAEP Advisory Board shall meet at least two times in each calendar year, on days and months designated by the chairperson, or by a majority of the Board Members. The Advisory Board may meet at such other times on the 17 641 call of the president, or on the request of a majority of the Advisory Board, as necessity dictates. Board meetings will be conducted in the Boardroom of the Central Office of • CCISD at 525 N. Commerce in Port Lavaca, or in the Commissioners Courtroom of the Calhoun County Courthouse in Port Lavaca, or at such other place mutually convenient to the Advisory Board. 8.3. The Advisory Board, once selected, shall hold its organization meeting, and shall elect officers for one year terms, adopt bylaws, and recommend policies, rules and regulations necessary to implement this Memorandum of Understanding and to operate the Calhoun County Boot Camp/JJAEP. After the organizational meeting, officers shall be elected annually. Where such policies are silent, the educational program shall be administered according to policies and procedures, rules and regulations otherwise in effect and that govern the CCISD. 0 8.4. The Advisory Board may, by prearranged appointment, observe the operation of the Calhoun County Boot CamplJJAEP, confer with the Chief Probation Officer, the designee of CCISD, and the designee of the Commissioners Court of Calhoun County, to make recommendations for modifications and improvements in the operation of the Calhoun County Boot Camp/JJAEP, including whether the program should be continued. While such recommendations are advisory in nature, they shall be considered by parties to this Agreement when deciding whether to modify this Agreement, to extend it, or to in any way alter the method and philosophy by which the Calhoun County Boot Camp/JJAEP is operated. The Advisory Board is encouraged to evaluate all aspects of the operation of is the Calhoun County Boot Camp/JJAEP, and to furnish a consensus of its evaluation to the 0 representatives of the parties to this MOU. 8.5, A representative of each of the parties will meet at least once each semester with the Advisory Board to discuss the progress, success or problems of the program, and to consider revisions of applicable program guidelines to address any concerns or needs. 9. Miscellaneous Provisions 9.1. Any students assigned to the Calhoun County JJAEP will be counted in CCISD's average daily attendance. 9.2. To the extent permitted by applicable law, and without waiver of any immunity or expansion of any limits established by the Texas Tort Claims Act, or any other provision upon which liability may be assessed against any party to this Agreement, each party to • this Agreement will indemnify and hold harmless the other parties and their officers, elected officials, employees and agents from and against any and all claims caused by negligence, breach of contract, or other act or omission by the indemnifying party, provided that the liability for any indemnification is limited to the entity that is a party to this Agreement, and not to any elected official, officer, employee or agent of such party. 9.3. The original term of this Agreement shall be from January 1, 1999 through July 31, 1999. During the original term the Agreement may be extended for an additional one year term by mutual consent of the parties hereto, which consent must be given in writing on or before June 15, 1999. Any extensions of this Agreement shall commence on August 1st of the beginning of the extended term and continue through the next July 31st. • Renewals of this Agreement in the second and succeeding terms shall be by mutual 19 643 consent of the parties hereto, which shall be given in writing on or before May 1 st of each year. There shall be no limit on the number of times this Agreement may be extended'. , 9.4. In the event this Agreement is not extended for an additional term at any time in the future, the parties to this Agreement may agree at the time of dissolution on distribution of any assets purchased as a result of, in support of and for the furtherance of the operation of the Calhoun County Boot Camp/JJAEP. In the event the parties cannot agree on distribution of the assets, any improvements attached to the property of CCISD shall become the property of CCISD. Any movable property not affixed to CCISD buildings or real estate may be divided based upon the percentage of contribution made to acquire such assets. 9.5. If any provision, section, sub -section, paragraph, sentence, clause or phrase of this Agreement, or the application of same to any person or set of circumstances, shall 0 for any reason be held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions hereof shall continue in full force and effect. 9.6. This Agreement, together with the instruments heretofore incorporated by reference and the attachments hereto, contains the entire agreement between the parties with respect to the subject matter hereof. No other agreement, statement, or promise made by or to any employee, officer, official, or agent of any party, that is not contained herein shall be of any force or effect. Any modifications to the terms hereof must be in writing and signed by the parties. 20 0 fi44 EXECUTED in multiple counterparts on this 11,yk, day of , 1998. Michael W. Moehler, Superintendent CALHOUN COUNTY, TEXAS A CALHOUN COUNTY JUVENILE PROBATION DEPARTMENT By: of Probation icer 21 645 APPROVAL• •- • EMIS OKI The following, each of whom are judicial officials with juvenile justice jurisdiction in Calhoun County, Texas, and collectively comprise the Calhoun County Juvenile Board, approve the foregoing Memorandum of Understanding for the purpose of authorizing the development of a voluntary Calhoun County Juvenile Justice Alternative Education Program. The authority to authorize the establishment, creation and operation of a boot At ;bi 11,6 off' camp in Calhoun County and related duties are the Calhoun County Juvenile Probation Department. APPROVED this 3 o4day of ,s 1998. W. Kilgorer-d dge,Gk7th Judicial Kelly, Judge, 24th Judge,135th Judicial District G 2�'Q Mich el I. Fr' ce, Ju e, Calhoun County Court at "w No. n 7 i G. Hartiof, C601ty SUP, Calhoun , Texas October 16, 1998 (9:00am) R:IPATSYICCISOICONTRACTUJAEP.2 22 • 646 A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to adopt the following Order Declaring Abandonment of Mesquite Drive in Shady Acres Subd. out of Y. Benavides League, Abst. 35 Commissioners Jurek, • Floyd, Belk, Finster, and Judge Hartzog all'voted in favor. ORDER DECLARING ABANDONMENT OF MESQUITE DRIVE WHEREAS on the le day of October, 1998, the Commissioners Court of Calhoun County, Texas, considered the request of certain Calhoun county property owners to abandon the road commonly known as Mesquite Drive in the Shady Acres Subdivision, Calhoun County, Texas. The road to be abandoned is shown on plat of the Shady Acres Subdiviion recorded at Volume Z, Page 491 of the Plat Records of Calhoun County, Texas. WHEREAS Texas Tr=sponatim Cale 5251.051(a)(1) vests in the Commissioners Court the authority to abandon a public road; and WHEREAS the Commissioners have not previously classified Mesquite Drive as a first-class or second-class road; and WHEREAS the Commissioner's order to abandon Mesquite Drive has not been enjoined or sought to be enjoined by any parry; and • WHEREAS the Commissioners have unanimously voted to abandon Mesquite Drive, as required by Texas Trauportation Code 5251.051(b)(1); and WHEREAS all requirements of Texas Transportation Code §251.051 have been complied with in declaring Mesquite Drive to be abandoned; Commissioner NOW THEREFORE, on motion duly made by Jurek and ss seconded by �OFovdloner it is ORDERED and DECREED that Calhoun County does hereby abandon Mesquite Drive as shown on plat of the Shady Acres Subdivsion recorded at Volume Z, Page 491 of the Plat Records of Calhoun County, Texas. It is further ORDERED and DECREED that on the date this order is signed, title to the center lines of Mesquite Drive is vested in the owners of the property that abuts the road, pursuant to Texas Transportation Cale §251.058(b). It is further ORDERED and DECREED that a copy of this order be filed in the Official Records of Calhoun County, Texas, and that the duly filed copy of this order shall serve as the official instrument of conveyance of Mesquite Drive, from Calhoun County to the owners of the abutting property, pursuant to Texas Trmuperrtation Cale §251.058(b). Effective as of the 10 day of October, -1998. • COMMISSIONERS OF COUNTY, TEXAS _ Calhoun County Judge 64`7 Hon. Leroy MY, Commissioner, Precinct No. 1 , Hon. Franklin Jurek Commissioner, Precinct N 2 Hon. H. Floyd Commissioner, Precinct No. 3 Hon. Kenneth Finster Commissioner, Precinct No. 4 A,VEST: 7k& Mar ne Paul Calhoun County Clerk OnierDdxvTAhmdarwaqfMaquiwDrizr Page 2 of 2 BIDS AND PROPOSALS - TBREE DUMP TRUCKS FOR PCT. 1, 3 & 4 A Motion was made by Commissioner Finster and seconded by Commissioner Belk to award the bid for the Dump Truck for Pct. #4 to Atzenhoffer Chevrolet, in the amount of $37,454.69, the dump truck for Pct. # 1 to Atzenhoffer Chevrolet in the amount of $33,417.00 and the dump truck for Pct. # 3 to Gulf International in the amount of $38,452.32 (Atzenhoffer was the low bidder but failed to add in tires, rims and wheels, so when added back into the bid it would make Gulf International the low bidder).Bids were opened Sept. 30th and recorded in those Minutes). Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. • • C NUER PRESENTATION FROM THE PORT O'CONNOR UTILITIES DISTRICT AND THE PORT O'CONNOR COMMUNITY CENTER ORGANIZATION Doyle Adams with Port O'Connor Utilities District offered the Court 25 acres of land at their cost of $2500.00 per acre. It was asked that the County deduct this from the amount the POC MUD owes the County. Marie Hawes informed the Court they had raised $277,000.00 toward the community Center and they asked for the county to donate 5 acres of the 25 acres of land POC Mud is returning to the County. A Motion was made by Commissioner Finster and seconded by Judge Hartzog that Calhoun County accept 25 acres of land • at the price of $2500.00 an acre to be deducted from the amount advanced to the MUD District from Calhoun County. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Judge Hartzog to give the Port O'Connor Community organization permission to build a Port O'Connor Community center on the 5 acres adjoining Hwy. 185, the remaining 20 acres to be designated for future park development. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. Tie Brett REAL ESTATE October 13. 1998 Hon Kenny Finsler PCT 4 CslP:oun County Coininisslonefs Courl P O Box 177 Seadnit, TX 77983 RE Market Opinion Hwy 185 & Bay View Drive Post Office Box 740 Port O'Connor, Texas 77982 (5121 983.2671 Office (512) 983.4523 Fax Wibayarcacom.net email ���0w T If Dear Ml Finster, I have reviewed the attached plat as per your request. The Subjecl property appears to be approximately 25 acres In size" with road frontage along HWY 185 and a County Roadway.(" Actual Size and Dimensions can only be determined by survey containing a metes and bounds description which was not available at the time of this opinion.) Normally, the value of property in Port O'Connor is evaluated based on the combination of three factors, (1) Location, (2) Style and Size. (3) Type and condition of Improvements and Utilities (most importantly, septic and water). Location and Size are probably the most prevalent factors in determining the overall value of this property. This property has a reasonable location as it is one of the first properties along the HWY before entering POC and it also appears to have a reasonable amount of HWY treillage for access and display This properly also appears to have reasonable depth allowing for possibilities Of turlher development and segmentation of the unimproved areas. Normally property fronting along HWY 185 has better commercial value versus residential, Value of this segment of the property would be more than that to the rear of the subject tract. Overall this opinion is given as an average for the aggregate. In my opinion, tills property has a current Real Estate Market Value in the range of S 2,250 - S 2,750 per acre unit • appreciate the opportunity to be of service to you... if you should have any questions or need assistance, please do not hesitate to call Ine. Sincerely, E;,CC T1�,va Bill Tigrett, Broker /Owner 140TE: This is an Opinion Of value or a Comparative market Analysis and should nol be considered an Appraisal. In making pny decision that relies upon my work, you should know filar 1 have not followed the guidelines for development of an Appraisal or analysis contained in the Uniform Standards of Pretessional Appraisal Practice of the Appraisal Foundation. • SOUTHWEST TEXAS COR"r_. VOLUME 353. PAGE 452 BOGGY BAYOU BLOC. 9 MARCH 4, 1582 ln..T11JCnN'OR SANTIAGO h GONZALES l �' Po7D�RaJRN RANcr. e%;ti �� CRE n_ SB _ \ ao AC SL CLOCK iJ 1Aj 983. 73' E i fl 2:1 9 3 91.73 ACRES \ LEvtS ' �•"J \5 �� L V r+ -'---SL'6L iV iS ION �565• / EXISTING °'�.'/ 5 i:'S5']i• y E71C zaz. 1/4' IRON ROD s a. sa'3D' W HIG;HWAY 185 r SOUTH NOTE1: BEARINGS ARE BASED ON HIG'r3P4V nw...-.a-n AY MAP c_.n: NGS. TEXAS I1 ELECTRIC c -n a v' INOICA'ES SET 5/3 IN;:f IRC:1 RCJO UNLESS OTHERWi S: 40TEO. f$k' COOPEP_4T1VE 'HE ABOVE PLAT WAS PREPARE. FR^M 'Y ACTUAL SUB STATION SURVEY MADE CY THE GROUND ZER MY SU?ERVISION 259/3G9 IN DULY 7SS3. _ 5UR'vY Rya 1 GI SiF'TE q� �t7 s• e'D � �''Y' SHOWING iP.E SURVEY 9F A 91.73 ACRE ii.ACT DF LAI10 GARY .•=-••..............:., SITUATED IN THE SANTIAGO GONZALES SUPV--Y. ABST:RAC' 19 1 . KELLY U'_HOUN LCUN7Y. TEY...S- {7.1 ' C7•'Rc:rSict?�:p? DRAWN BY: L.D. SCALE: 1' = 500' 1 'JOB NO:93-034 CHK'D BY: G.J.K, DATE: 3/04/93 DRAWING NO. . - ?PaV'D 9Y J 93-084 FJ7 GAa KELLY SMVE'YING. INC, - GANT'A & KELLY "\Y INCORPORATED BY:^AP.Y J. KELLY iuua a i mIT• c - 1, cu1 wlx Sr -- - .. R GISTUED� PROFESSIONAL LAND SURVEYOR vo;e- cc qr. I,, n]u Tl' - A motion was made by Judge Hartzog and seconded by Commissioner Finster to approve Amendment No. 1 to Texas Community Development Program Contract No. 716141 Texas Department of Housing and Community Affairs and authorize the County Judge to sign. Judge Hartzog, Commissioners Finster, Jurek, Belk, and Floyd all voted in favor. AMENDMENT NO. 1 TO TEXAS COMMUNITY DEVELOPMENT PROGRAM CONTRACT NO. 716141 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AND CALHOUN COUNTY STATE OF TEXAS COUNTY OF TRAVIS Section 1 The Texas Depai-ment of Housing and Community Affairs, an e;ency of the Skate of Texas. hereinafter referred to as "Department", and Calhoun County, hereinafter, referred to as "Contractor", do hereby contract and agree to amend their original contract, as initially executed by the Executive Director of the Department effective August 23, 1996, through August 22, 1998, for the performance of community development activities. Section 2. The parties hereto agree to amend the contract identified in Section 1 above by deleting in its entirety Section 2, Contract Period, and replacing it with the following: Section 2. CONTRACT PERIOD This contract and agreement shall commence on August 23, 1996, and shall terminate on February 22, 1999, unless otherwise specifically provided by the terms of this contract. Section 3. The parties hereto agree that this amendment shall become effective on August 22, 1998. Section 4. The parties hereto agree that this amendment shall require no change to previously approved funding. Section 5. The parties hereto agree that all of the terms of the contract identified in Section 1 above shall remain in effect and shall continue to govern except to the extent that they conflict with the terms of this amendment. Page i of 2 651 Section 6. The parties hereto agree that nothing in this amendment shall be construed as authorizing any violation of federal, state or local laws or regulations as they pertain to the contract identified in Section 1 above. Section 7. By the signing of this amendment, the parties hereto expressly understand and agree that this amendment shall become a part of the contract identified above in Section 1 above as though it were set forth word for word therein. WITNESS OUR HANDS EFFECTIVE AUGUST 22, 1998. Judge County Approved and accepted on behalf of the Texas Department of Housing and Community Affairs, G Daisy A. Stiner, Acting Executive Director Texas Department of Housing and Community Affairs This contract amendment is not effective unless signed by the Executive Director of the Texas • Department of Housing and Community Affairs, or his/her authorized designee. Page 2 of 2 DECLARE PURCHASE OF PATROL VEHICLE AN EMERGENCY PURCHASE A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to declare the purchase of a Sheriff patrol vehicle as an emergency purchase for the public welfare, • and authorize the Sheriff to accept the settlement from the insurance company totaling $17,618.00 which will enable them to purchase the car with those proceeds and their budget. Commissioners Jurek, Belk, Floyd, Finster and Judge Hartzog all voted in favor. fa52 • BIDS AND PROPOSALS - NEW PICK-UP FOR BUILDING MAINTENANCE A motion was made by Commissioner Finster and seconded by Commissioner Jurek to authorize the County Auditor to advertise for bids for one new Pick-up truck for Building Maintenance Dept., with bids to be opened November 9, 1998 Commissioners Finster, Jurek, Floyd, Belk and Judge Hartzog all voted in favor. CONTRACT FOR COPIER FOR COUNTY CLERK'S OFFICE A Motion was made by Commissioner Finster and seconded by Judge Hartzog to approve the following contract for a copier for the County Clerk's office.Commissioners Finster Floyd, Belk, Jurek and Judge Hartzog all voted in favor. IOSCapital Aa KONOfficeSolulio=Company(Lessor) P.O_ Box 9115, Macon, GA 31208-9115 LEASE NUMBER NON -APPROPRIATION OF FUNDS ADDENDUM ?his ddendum shall become part of the above numbered Lease between IOS Capital and -�� l Customer. Notwithstanding any provision in the Leasse to tJ r conu,2,u IOS Capital and C�rstomeragmee That in the event the Customer is not n appropriatedsufficientfimdsforequipmenrwhic-bwWperformsctvkmand fi nctionswhich inwhole orinpartareessentially The same services and functions for which the Equipment was leased (if such appropriation is spcciSrally required to pay the Ixase paymentshcein);and frmro dsanotorhetwiseavaitabletoC�stamertnpaythctemalpaymentraAdrhaeisnoothclegaIprncodure by which payment can bemade to IOS Capital, aadthe aaa-appropriation offimds did not result from any act of failure to act on thepartoftheCustomer, CbswmershallhavetherightrorzturntheEquipmemw OS Cap iml(atCustorncrsexpcase,roadestinatio IOS Capital direc2c in goodworking condition tell normal wearand tear); and cancel this Least by a Notice to such eflca served no less than thirty (30) days prior to the end of the Qrstomces fiscal year. Upon such early cancciarioa, Customer may not thereaftcracquitt fnncriona!!y simtlarequipment for the full original term ofthe Icase Inthocverxt subsequearrasuclTearlyeaaeelation,fi dsammadeavaRabletoCustomerforequipmmtwitiebwr'llpetfbrm :tviccsand functions which inwhole orut part atethesameservicesandfimaiowforwhichtheEquipmentwasoriginaliyleased. 'uutomer agrees, at IOS 4pital's option, to purchase, lease or othawise acquire such equipmenr from IOS Capital_ ACCEPTED BY IOS CAPITAL ON ACCEPTED BY CU,$ TQMER, ON OWN roc • BY X t • 40 653 PURCHASE ORDER Calhoun County Clerk Office Purchase Order Number # 10/06/98 Ship to: Issued to: Calhoun County Clerk Office IOS Capital 211 South Ann PO BOX 9115 Port Lavaca, Tx 77979 Macon, Georgia 31 Qtv Unit Description Price Amount 48 MO Canon NP 6.530 $299.85 • Non -Cancelable Contract with the exception of Non -Appropriation of Funds • 48 month term • Performance Guarantee • All supplies included except paper • Volume based on 3,000 copies per month • Overages are billed annually at .01066 per copy throughout the year agreement 0 Ordered By: Approved By: A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to authorize the County Judge to advertise for a public hearing on PROPOSED ON -SITE SEWERAGE FACILITY ORDER to be held October 30th at 10:00 A.M. Commissioners • Jurek, Belk, Finster, Floyd and Judge Hartzog all voted in favor. JUSTICE OF THE PEACE - PRECINCT #5 MONTHLY REPORT The Justice of the Peace, Pct. #5 presented her monthly report for September and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Belk that said report be approved. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. 654 A Motion was made by Commissioner Finster and seconded by Commissioner Jurek that the following Budget Amendments be approved. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. BIIDGET AMENDMENT REQUEST • To: Calhoun County Commi�s}sionersI Court From: �yu Jit� �� Cc t dL QRtCr� (Department making this request) Date: I request an amendment to the )qII Y budget for the year following line items in my department: 0 GL_Account_#_ 43 LL-fuo 01-45.I G -"1 Li0 Account — Name ---Net change in total budget for this department is: other remarks/justification: S Amendment Amount I o� Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 655 I1-25-1997 3:43PM FPU1 CA�HOL'J CO. AUDITOR 612 SS3 4614 BUDGET AMENMENT REQUEST m To: Calhoun County Commissio;tr.rs' Court From: -:r—� (Department making this request) Date: i request an amendment to the budget :or ::he year Yollo:vi.,;9 lire i .ems in my department: P. 2 Amendment GL Account 4 Acovnnt Nam; Amount _.__-,Reason ------ Net change ix% total budget for this department is: Other remarks/justificatior:: i understand that my budget cer�not be amended as requested until Commissioners' Court approval':-s obtained- i7 Signature of offical/d.ipartme.nt head: Date of Commissioners' Locr� approval: —z Date posted 40 General Ledger account(s): 0 65�; BIIDGET AMENDMENT REQUEST To: Calhoun County Commi((s��sionersI Court Wrom: PZ,(�rNA/y �o (Department making this request) Date: 10� 16 -0 I request an amendment to the — budget for the year following line items in my department: GL-Account-#- Gl --I -I l � -{� �3) ni-i,<tto-L-Pg9 --Account Name ------ ----- IPCLA 444hU-Z) Net change in total budget for this department is: other remarks/justification: Amendment - - Amount `4 oQ Reason - I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 657 I i I - � .. 1 ..14I1 1-I-i f aLHUI-A1 i_U. oULII -I UP: L5I Es= -16W P.5 BI'-J) , AJt EHDMHita" RVQU2S7 To: Calhoun County Commissioners' Court From (department making this request) Date: I requost an amendment to the �. hudgnt for ti;e year-j-` fol.tawiiig 1 inn it.>m!: in m1department: Amendment GL Account e 7�Cc:^unt Name Amount Net change in total budget for this department is: other remarko/justifications E: --Reason , I understand that my budget cannot be amended as requested until Commissioners' Court apprcval is obtained. Signature of official/department head:-` Date of commissioners' Cwirt. approval: Date posted to General Ledger, account(s): C BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court rom: Sti (Department making this request) Date: I request an amendment to the 161q budget for the year following line items in my department: Amendment GL Account ---Account-Name--- ---Amount---- LL6yo-5a30 Net change in total budget for this department is: Other remarks/justification: $ Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 659 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: i? P,-k 3 (Department making this request) Date: 10 — I , .-q 1 I request an amendment to the (year) budget for the following line items in my department: Amendment GL Account Account Name Amount ------------- ------------------ ------------- n-3-.5,00-6q3--S J,, p " rev Net change in total budget for this department is: other remarks/justification: --Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): E ED�® LETTER FROM TEXAS FLOODPLAIN MANAGEMENT ASSOCIATION Judge Hartzog read the following letter from Roy D. Sedwick, Executive Director of Texas Floodplain Manage- ment Association commending Cecilia Bonuz, who has attained the designation of Certified Floodplain Manager. Cecilia Bonuz is one of 106 local floodplain managers in the state attaining this professional recognition. The Court congratulated her. TEXAS FLOODPLAIN MANAGEMENT ASSOCIATION October 9, 1998 The Honorable Howard G. Hartzog County Judge - County of Calhoun 211 South Ann Port Lavaca, Texas 77979 Dear Judge Hartzog: =.V v 1 LY J l 1 J 1 I am writing to inform you of certain meritorious actions by one of your employees. In 1996, the Texas Floodplain Management Association (TFMA) unveiled it's Certified Floodplain Manager Program, a professional development and certification program designed to recognize the knowledge and technical skills of the state's floodplain managers. Cecilia Bonuz, the County's Administrative Assistant, has been added to a growing list of local administrators in the State of isTexas to attain the designation of Certified Floodplain Manager (CFM). In fact, to date, there are 106 local floodplain managers in the state attaining this valuable professional recognition. To accomplish this task, Cecilia had to successfully pass a certification test which was designed to measure competency with the basic principals of sound floodplain management as mandated by the National Flood Insurance Program. In addition to the test, Cecilia was required to complete a rather arduous application which serves to document her experience, education, training, references and contributions to the profession of floodpWn management. The final requirement for certification is membership in the Texas Floodplain Management Association and Cecilia is considered a very valuable member of the Association. Based on the magnitude of this accomplishment, I believe Calhoun County is fortunate to have such a knowledgeable professional like Cecilia Bonuz on the County staff to deal with the flood problems in your community. I want to thank you for supporting Cecilia in this effort and for the support given to the Texas Floodplain Management Association. Certainly, congratulations are in order for everyone's hard work. If you have any questions or wish to discuss some of the details about the Certification Program, please contact meat (512) 473-3200 Extension 2805. Again, congratulations to you and Cecilia for this great endeavor. Sincerely, �;� - gac� Roy D. Sedwick, CFM TFMA Executive Director 6(;I ACCOUNTS ALLOWED - COUNTY Claims totaling $74,570.39 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Judge Hartzog that said claims be approved for payment. Judge Hartzog, Commissioners Jurek, Belk, Floyd and Finster all voted in favor. BIDS AND PROPOSALS - ONE 1999 4 DOOR PICK-UP FOR PCT. #4 A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to award the bid for one 1999 4 door pick-up truck for Precinct # 4 to Port Cities Ford in the amount of $17,630.00, being the low bidder to meet the specifications. Commissioners Finster, Jurek, Floyd, Belk and Judge Hartzog all voted in favor. THE COURT ADJOURNED. • 0 0 • • E SPECIAL OCTOBER TERM THE STATE OF TEXAS 5 S COUNTY OF CALHOUN S HELD OCTOBER 30, 1998 BE IT REMEMBERED, that on this the 30th day of October ].D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said Counter and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 Deputy County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Finster and seconded by Commissioner Jurek that the minutes of the Aug. 14th and Aug. 31st, be approved. Commissioners Finster, Jurek, Belk and Judge Hartzog all voted in favor Commissioner Floyd asked them to wait as he had not had time to read them. No more action was taken. PUBLIC HEARING - PROPOSED ON^SITE SEWERAGE FACILITY ORDER Judge Hartzog opened the Public Hearing on the Proposed On -Site Sewerage Facility Order at 10:05 A.M. Bill Miller with the County Health Dept. explained the new Order and the requirements. The Public Hearing was closed as 10:10 A.M. 663 PROPOSED ON -SITE SEWERAGE FACILITY ORDER A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek to adopt the new Order on County Septic Tank On -Site Sewerage Disposal. Commissioners Floyd, Jurek, Belk, Finster and`Judge Hartzog all voted in favor. 0 ORDER ADOPTING RULES OF CALHOUN COUNTY, TEXAS FOR ON -SITE SEWAGE FACILITIES PREAMBLE WHEREAS, the Texas Natural Resource Conservation Commission has established Design Criteria for on -site sewage facilities to provide the citizens of this State with adequate public health protection and a minimum of environmental pollution; and WHEREAS, the Legislature has enacted legislation, codified as Texas Health and Safety Code, Chapter 366, which authorizes a local government to regulate the use of on - site sewage disposal facilities in its jurisdiction in order to abate or prevent pollution, or injury to public health arising out of the use of on -site sewage facilities; and WHEREAS, due notice was given of a meeting and public hearing to determine whether the Commissioners of Calhoun County, Texas should enact an order controlling or prohibiting the installation or use of on -site sewage facilities in the County of Calhoun, Texas; and WHEREAS, said meeting and public hearing were held in accordance with the notice thereof, and the evidence and arguments there presented were considered by the Commissioner Court of Calhoun County, Texas; and WHEREAS, the Commissioners Court of Calhoun County, Texas finds that the use of on -site sewage facilities in Calhoun County, Texas is causing or may cause pollution, and is injuring or may injure the public health; and WHEREAS, the Commissioners Court of Calhoun County, Texas has considered the matter and deems it appropriate to enact an Order adopting Rules regulating on -site sewage facilities to abate or prevent pollution, or injury to public health in Calhoun County, Texas. NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: SECTION 1. THAT the matters and facts recited in the preamble hereof are hereby found and determined to be true and correct; SECTION 2. THAT the use of on -site sewage facilities in Calhoun County, Texas is causing or may cause pollution or is injuring or may injure the public health, SECTION 3. That an Order for Calhoun County, Texas BE adopted entitled "On - Site Sewage Disposal," which shall read as follows: M 0 AN ORDER ENTITLED ON -SITE SEWAGE DISPOSAL SECTION 4. CONFLICTS All orders or part of the Orders of Calhoun County, Texas not consistent with or in conflict with the provisions of this Order are hereby repealed. SECTION 5. ADOPTING CHAPTER 366. The County of Calhoun, Texas clearly understands the technical criteria, legal requirements, and administrative procedures and duties associated with regulating on -site sewage facilities, does adopt and will fully enforce Chapter 366 of the Texas Health and Safety Code. SECTION 6. AREA OF JURISDICTION (a) The Rules shall apply to all the area lying in Calhoun County, Texas, except for the area regulated under an existing Rule and the areas within incorporated cities. (b) These Rules shall apply to those incorporated cities or towns that have executed intergovernmental contracts with Calhoun County, Texas. SECTION 7. ON -SITE SEWAGE FACILITY RULES Any structure discharging sewage into an on -site sewage facility within the jurisdictional area of Calhoun County, Texas must comply with the Rules adopted in Section 8 of this Order. SECTION 8. ON -SITE SEWAGE FACILITY RULES ADOPTED. The Rules ('Design Criteria For On -site Sewage Facilities and Administrative Rules 30 TAC 285.1- 285.91, attached hereto, promulgated by the Texas Natural Resource Conservation Commission for on -site sewage systems are hereby adopted, and all officials and employees of Calhoun County, Texas having duties under said Rules are authorized to perform such duties as are required of them under said Rules. SECTION 9. INCORPORATION BY REFERENCE. The Design Criteria and all future amendments and revisions thereto are incorporated by reference and are thus apart of these Rules. A copy of the current Design Criteria is attached to these Rules as Appendix I. SECTION 10. AMENDMENTS. The County of Calhoun, Texas wishing to adopt more stringent Rules for its On - site Sewage Facility Order understands that the more stringent conflicting local Rule is Commission take precedence over the corresponding Texas Natural Resource Conservation Commission requirement. Listed below are the more stringent Rules adopted by Calhoun County, Texas: 665 -2- (a) A permit will be required for all On -Site Sewage Facilities, regardless of the size of the lot or acreage onto which they are installed. (b) Testing and reporting must be performed by an approved maintenance company, regardless of population. SECTION 11. DUTIES AND POWERS. The appointee of the Commissioners Court of Calhoun County, Texas is herewith declared the designated representative for the enforcement of these Rules within its jurisdictional area. The appointed individual (s) must be approved and certified by the Texas Natural Resource Conservation Commission before assuming the duties and responsibilities of the Designated Representative. SECTION 12. COLLECTION OF FEES. All fees collected for permits and/or inspections shall be made payable to Calhoun County, Texas. Fees for permits and inspections shall be set by Commissioners Court from time to time as deemed necessary. SECTION 13. APPEALS • Persons aggrieved by an action or decision of the designated representative may appeal such action or decision to the Commissioners Court of Calhoun County, Texas. SECTION 14. PENALTIES. This order adopts and incorporates all applicable penalty provisions related to on - site sewage facilities, which includes, but is not limited to, those found in Chapters 341 and 366 of the Texas Health and Safety Code, Chapter 26 of the Texas Water Code and 30 TAC Chapter 285. SECTION 15. SEVER ABILITY. It is hereby declared to be the intention of the Commissioners Court of Calhoun County, Texas that the phrases, clauses, sentences, paragraphs, and sections of this Order are severable, and if any phrase, clause, sentence, paragraph, or section of this Order should be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, or sections of this Order, since the same would have been enacted by the Commissioners Court without incorporation in this Order of such unconstitutional phrase, clause, sentence, paragraph, or section. • 0 • -3- SECTION 16. RELINQUISHMENT OF ORDER. If the Commissioners Court of Calhoun County, Texas decides that it no longer wishes to regulate on -site sewage facilities in its area of jurisdiction, the Commissioners Court shall follow the procedures outlined below: (a) The Commissioners Court shall inform the Texas Natural Resource Conservation Commission by certified mail at least 30 days before the published date of the public hearing notice that it wishes to relinquish its On -site Sewage Facility Order. (b) The authorized agent shall post the required public notice in a newspaper regularly published or circulated in the area of jurisdiction at least 30 days prior to the anticipated date of action by the authorized agent. (c) The authorized agent shall send a copy of the public notice, a publisher's affidavit of public notice, and a certified copy of the minutes to the Texas Natural Resource Conservation Commission. (d) The executive director shall process the request for relinquishment and may issue an order relinquishing the authority to regulate OSSF's within the authorized agent's jurisdiction or may refer the request to relinquish to the commission. (e) Prior to issuance of a relinquishment order, the local governmental entity and executive director shall determine the exact date the authorized agent would surrender its authorized agent designation to the executive director. SECTION 18. EFFECTIVE DATE. The Order shall be in full force and effect from and after its date of.approval as required by law and upon the approval of the Texas Natural Resource Conservation Commission. AND IT IS SO ORDERED: PASSED AND APPROVED THIS 30th DAY OF October ATTEST: Marlene Paul Cou Clerk By Shirley Foester, Deputy a e A ADDENDUM Section 10 (a) To ensure that all installations meet minimum requirements. (b) To ensure that qualified people are working to maintain proper functioning. CERTIFICATION OF 1998 TAX ROLL AND LEVY FOR CALHOUN COUNTY A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to adopt the Certification of 1998 Tax Roll and Levy for Calhoun County. Commissioners Jurek, Finster, Floyd, Belk and Judge Hartzog all voted in favor. CATEGORY: Taxable Value Calhoun County 1998 TAX ROLL AND LEVY ASSESSED VALUE: $ 2,782,442,542 TAX LEVY: $ 9,735,095.82 I, Andrew J. Hahn, Jr., Tax Assessor/Collector of the Calhoun County Appraisal District, do solemnly swear that the tax roll and levy above contains a correct and full list of the real and personal property as submitted to me by the Calhoun County Appraisal District. i Wdrew J. HaXn, Jr., TaxfAssesso Calhoun County Appraisal District Subscribed and sworn to before me this 15th day of October, 1998. ector Tammy Blakeman, Notary Public in and for the State of Texas. My commission expires 04-30-2001. �'t "Nt TAMMY BLAKEMAN *��* NOTARY PUBLIC State of Texas �a ��+' Comm. Exp. 04.30-2001 • BIDS AND PROPOSALS - TRACTOR/MOWER UNIT FOR PRECINCT # 3 A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to authorize the County Auditor to advertise for bids for a Tractor/Mower Unit for Pct. # 3 with bids to be opened 11-13-98. Commissioners Finster, Floyd, Jurek, Belk and Judge Hartzog all voted in favor. GENERAL DISCUSSION CONCERNING LAND RENTAL BIDS The land bids evidently'did not get on the agenda but Judge Hartzog thought it should be discussed. He asked Jody Brett to speak concerning this. Jody Brett stated he has been farming the 60 acre tract since 1984 and before they had the bids on the land in May or June before the crop year ends. He was concerned about them doing it in November as he had assumed he already had the land lease, and has made 4 trips over the land, and thought the bids should be done in either May or June previous to when the crop would be harvested. Commissioner Belk asked the Auditor if he has already advertised this, and was told he had. He thought they needed to split the two because he is row crop and the • other is rice grazing, and the rice grazing probably needs to go out this time of year rather than May. The auditor stated the contract takes care of that and runs from harvest to harvest. I£ Mr. Brett has already worked the land I think he has it until the crop is harvested, and the contract would then take effect and the contract would then take effect, for whoever bids on it the next time. Mr. Brett stated the contract ends in the year 2001, and that would have included this year- 1999 - 2000 and 2001 ind it should have read 2002. If it was meant to start the year 2000, then it should have read the year 2002 as the ending year. Commissioner Floyd stated we need to clarify the starting and ending dates. Commissioner Jurek stated the contract should read July 1999 to June 2002. Judge stated one bid was received, opened and put back on the agenda. • .. 6E9 BIDS AND PROPOSALS - 60 ACRE TRACT OF LAND FOR RENTAL This was left off the agenda in error but it was decided that the County Auditor should open the bid and award it November 9, 1998 after it is placed on the agenda. The bid was on 60 acre tract from Joe D. Brett at $25.00 an acre for all of the 3 years. There was only one bidder and the bid will be awarded November 9, 1998. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LjXACp, TEXAS 77979 (512j-553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE: Der $ I qq.9 ADDRESS: S-2O Brunk 6 1/O,J Z r o CITY, STATE, ZIP:PDY-f (�.t-Uyzc<z7 Tx -77 y 7 r AUTHORIZED SIGNATURE: }{c9e �• C7i�Ri • TITLE: -rMer - �G2�',Vc4 c. A - TELEPHONE NUMBER: SIZ SS`Z-(g3S�' BID AMOUNT PER ACRE FOR YEAR 1: BID AMOUNT PER ACRE FOR YEAR 2: 5 �o BID AMOUNT PER ACRE FOR YEAR 3: a S nc MEMORIAL MEDICAL CENTER -PURCHASE OF OHMEDA - SINGLE SOURCE Sid Mcginnis recjuested.:they be allowed to purchase a Ohmeda anesthesia machine for $ 37,200.90 as a single source as all the machines at the hospital are Ohmeda and to avoid confusion they need to continue using this brand. A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to declare this machine as a single source purchase, an emergency. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. SINGLE SOURCE ITEM -AIR HANDLER FOR COURTHOUSE Charles Crober, Maintenance supervisor advised the Court they need to declare the thermal Air Handler to work with Carrier A/C system as a single source item. A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to purchase a Thermal air handler as a single source item for $22,510.00. Commissioners Floyd, Belk, Finster, Floyd and Judge Hartzog all voted in favor. • 670 Is • PAY PHONE SERVICE - PAYPHONE CORP. PROVIDER The following letter was discussed and it was passed until later in the day. a aHONE CORP. P.O.BOX 851378, Ricbardson, Texas 75085-1378 (972) 664-2600, FAX (972) 664-2655 October 1,1998 Dear TSC Customer: TSC is the current provider of payphone service at your location(s). The payphone(s) located on your property have not been generating enough revenue to cover TSC's expenses. There are three(3) options available regarding these payphone(s) that TSC is able to offer. The first, is to ammend your commission schedule to pay zero(0) percent commission, the second, is to bill you a monthly service fee to cover the phone bill for your payphone and payment of zero(0) percent commission, and the third is to remove the phone(s). Effective immediately we have initiated the zero(0) percent commission option. Please fill out the form below indicating which option you would prefer, and return to us, at your earliest convenience. We regret the need to take this action. And thank you for your cooperation and prompt attention to this matter. Questions may be referred to Jay Gibson or Jacque Strege at 972-664-2684. G� 'Marshall White Vice President Sales & Customer Service Detach Here And Return Bottom Portion Location Name Address City,.r4 Payphone(s) # Check One: Option 1 - Zero(0) Commission Option 3 - Remove Phone(s) _ Authorized Signature C'G I State - `i( Option 2 - Mo3thly Service Fee AFdfinerly Known as Telseme ComiNunication, Inc.) TSC Payphone Corp., North American InTeleCom. Inc. & Value -Added Communications are Wholly Owned Subsidiaries of TSC Communications Corp. 671 4 !�.., PAYPHONE CORP* P.O.BOX 851378, Richardson, Texas 75085-1378 (972) 664-2600, FAX (972) 664-2655 October 1,1998 Dear TSC Customer: TSC is the current provider of payphone service at your location(s). The payphone(s) located on your property have not been generating enough revenue to cover TSC's expenses. There are three(3) options available regarding these payphone(s) that TSC is able to offer. The first, is to ammend your commission schedule to pay zero(0) percent commission, the second, is to bill you a monthly service fee to cover the phone bill for your payphone and payment of zero(0) percent commission, and the third is to remove the phone(s). Effective immediately we have initiated the zero(0) percent commission option. Please fill out the form below indicating which option you would prefer, and return to us, at your earliest convenience. We regret the need to take this action. And thank you for your cooperation and prompt attention to this matter. Questions may be referred to Jay Gibson or Jacque Strege at 972-664-2684. � rs arshall White Vice President Sales & Customer Service Location Name Address City P n- Payphone(s) # Detach here And Return B=om Portion (AJOUJj State Check One: �/ Option 1 - Zero(0) Commission /` Option 2 - Mpathly Service Fee Option 3 - Remove Phone(s) _� � A Authorized Signature (Fmmerlyknown as Telseme Communication, Inc.) TSC Payphone Corp., North American InTeleCom, Inc. & Value -Added Communications are Wholly Owned Subsidiaries of TSC Communications Corp. • • • CRESTVIEW WASTEWATER IMPROVEMENT PROJECT —CHANGE ORDER # 3 A motion was made by Commissioner Finster and seconded by Commissioner Jurek to approve the following Change Order No. 3 and authorize the County Judge to sign. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. TESTENGEER, INC. Change Order No.: 3 (Construction Contract) (TCDP ContE= Project: Crestview Wastewater Imorov m ntc Proiect Date: 10/14/98 Project Number: TCDP Contract No 716141 Contract Date: 4/6/98 Owner: Calhoun County Change Order Description - RETURN TO WORK AUTHORIZATION. Reason For Contract Amount Chanae, There is no Contract Dollar Amount Change associated with this Change Order. Reason For Contract Time Chance, Work stoppage was required in late June pending issuance of the wastewater discharge permit by TNRCC. Original Contract: $188,140.00 Original Contract: $188,140.00 Additions to Date: $4,924.00 This Add: $0.00 Total Add: $4,924.00 Deductions to Date: $41,805.00 This Deduct: $0.00 Total Deduct: $41,805.00 Contract to Date: $146,335.00 New Contract Amt: $151,259.00 Original Contract Period: 120 Cal. Days Contract Date: 4/6/98 Extensions To Date: 14 Cal. Days Amended Contract Period: 252 Cal. Days Extensions This C.O.: 115 Cal. Days Amended Completion Date: 12/14/98 Amended Contract Period: 249 Cal. Days Recommended by: 1 /1 (Testengeer, Inc.) Date: Accepted by: 7 (Contractor:) / Date: lv /¢ gg Approv by: (Owner) Date: Page 1 of 1 673 A motion was made by Commissioner Jurek and seconded by Judge Hartzog to adopt'the following Resolution after scratching out "Sheriff" on the Resolution and show the money paid directly to the County. Commissioners Jurek, Belk, Finster and Judge Hartzog all voted in favor. Commissioner Floyd Opposed. RESOLUTION IN SUPPORT OF Offsetting the Costs of County Sheriff's derived from the Abuse of Alcohol The Commissioners Court of Calhoun County, Texas meeting in regular session the 30`" day of October, 1998 considered the following resolution. WHEREAS, The Calhoun County Sheriff is burdened with the high costs of providing food, clothing, shelter, medical and other expenses for persons in- carcerated for crimes related to the abuse of alcoholic beverages. WHEREAS, many Sheriff's are burdened by the high costs of education, in a rehabilitative effort within the incarceration facility. WHEREAS, the constant and continual abuse of alcoholic beverages have caused an ever increasing financial burden on the budgets of County Sheriff's in Texas. WHEREAS, the spiraling costs of the abuse of alcohol are ultimately the responsibility of all Calhoun County citizens and Taxpayers. WHEREAS, legislation is needed in Texas mandating these additional revenues be generated by increasing the gross receipts tax one cent on alco- holic beverages. WHEREAS, the additional revenues generated as a result of this increase shall be paid directly to the County -4101"M to offset these spiraling costs outlined above. NOW THEREFORE BE IT RESOLVED, by the Commissioners Court of Port Lavaca, Texas, that Calhoun County supports legislation that would accomplish this goal. DONE IN OPEN COURT, THIS 301h day of October, 1998 upon motion by Commissioner Jurek seconded by Jude Hartzog and 4 members of the cou being present and vot- ing "aye". and one member votin�po -" Howa Z� -, , & " �), COMMISSIONER Precinct 1, Leroy Belk COMMISJI NER Precinct 3, H. Floyd Hartzog _C:��AAAL. , _,a - COMMISSIONER Precinct 2, Fr klin Jurek COMMISSIONER Precinct 9, Kenneth Finster ATTEST: County Clerk, Marlene Paul Clerk of the Commissioners �Y',"; Court of Calhoun County By 674 C1 • CONTRACTS FOR JUVENILE DETENTION CENTERS A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to approve the following Juvenile Detention Contracts for San Patricia County, Colorado County, Lutheran Social Services, Medina County and Kerr County. Judge Hartzog, Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. 36TH JUDICIAL DISTRICT PROBATION UNIT JUVENILE PROBATION SERVICES P.O. BOX 1122 SINTON, TEXAS 78387 ORLANDO TORRES Director Memo To: A 11 Chief Probation Officers of Contracting Counties From: Willie Crisp, Superintendent San Patricio County Juvenile Center Subject: Contract for Detention Services for 1999 • Date: August 19, 1998 COUNTIES: Aransas Bee Live Oak McMullen San Patricio Greetings from all of the staff at the San Patricio County Juvenile Center. We have . learned a lot by having the opportunity to work with so many of your staff and juveniles throughout this past year, but most of all we are looking forward to the up and coming year. 1, need to ask all of you for your assistance in getting these contracts signed and returned in a timely manner to avoid any problems in detaining any of your juveniles. Please find enclosed (2) two copies of the 1999 contract for detention services with the San Patricio County Juvenile Center. There has been a $5.00 increase added to the daily billing cost, which means the daily rate will be $90.00 per day. We look forward to working with each and everyone of you in 1999. Sincerely, Willie Crisp pol Superintendent AUG 1 � 1998 675 STATE OF TEXAS COUNTY OF SAN PATRICIO CONTRACT FOR SERVICES This Contract is made by and between San Patricio County, Texas and the Juvenile Board of San Patricio County, Texas, hereinafter called San Patricio County, and Calhoun County, Texas together with the Juvenile Board of Calhoun County, Texas, hereinafter called Calhoun County. The purpose of this contract is to provide detention facilities for Holdover services (prior to the initial detention hearing) for juveniles who are subject to the jurisdiction of Calhoun County, and who have been detained pursuant to the provisions of the Texas Family Code. San Patricio County agrees: 1. to provide juvenile detention facilities on a space - available basis to Calhoun County; 2. to supervise the juvenile detainees from Calhoun County pursuant to all applicable state and federal laws and regulations pertinent to such matter; 3. to honor all lawful detentions ordered by Calhoun County Juvenile Courts or authorized by the Juvenile Authorities and not release any youth until release is authorized by said Courts or Juvenile Authorities of Calhoun County; 4. to submit a true and accurate billing to Calhoun County showing the number of days or service to the Juvenile Authorities of Calhoun County, such billing to be submitted no later than the loth working day of the month following the month in which the services were rendered; 5. to account separately for the receipt and expenditure of any and all state funds spent by Calhoun County for the subject services; and, 6. to retain all applicable records pertaining to the subject services for a minimum of three years or until any pending audits and all questions arising therefrom have been resolved. • • 1.12 676 Calhoun County agrees; 1* to pay San Patricio County, Texas for the above described • services at the rate of $90.00 per day of each child, and to make such payment in legal tender within the thirty days following receipt of the billing. ( A day shall be defined as a normal 24 hour day and any part of a day shall constitute a full day); 2. to pay for any emergency medical care if determined by a licensed medical doctor that such care is proper and necessary without prior notification or authorization by Calhoun County; 3. to maintain close and frequent communications with the detention staff of San Patricio County Juvenile Center regarding any pertinent activity; 4. to remove juveniles from San Patricio County Juvenile Center within 8 hours, when notified that the facility is over crowded or the juvenile has become unmanageable; S. to provide San Patricio County Juvenile Center with proper legal forms of detention hearings as heard by Calhoun County. Such hearings or subsequent hearings and waivers of detention hearings must be held in Calhoun County according to Section 54.01 [sub. sec. (a)] of the Family code, • specifically under one of the conditions in Section 54.01 [sub. sec. (e)]; and,' 6. to place the proposed approval of this contract on the agenda of the Commissioners Court of Calhoun County and to have same properly approved by the Commissioners Court and have said Commissioners Court properly authorize the County Judge of Calhoun County to execute this contract and to provide San Patricio County with a certified copy of the minutes of the Commissioners Court meeting in which this contract and said authorization was approved. In the performance of all obligations undertaken under this Agreement, San Patricio County Juvenile Center has the sole and exclusive right to supervise, manage, control, and direct the performance of detention services and personnel, and Calhoun County shall have no right at any time to direct or supervise San Patricio County Juvenile Center or its agents or employees in the performance of such services or as to the manner, means or method pursuant to which the services are performed. Calhoun County covenants and agrees that it will save San Patricio County harmless • from any and all expenses and damages growing out of the claims of all persons not parties to this Contract related to the acts of all agents, servants and employees of San Patricio County in the performance of this Contract including both services rendered and the use and maintenance of tangible properties. Calhoun County covenants and agrees to pay all money damages imposed by any law or any Court decision upon San Patricio County, its agents or employees and any and all investigation and litigation expenses, court costs, interest and attorneys, fees incurred in resisting such claims within 30 days of the delivery of an itemized statement therefor to Calhoun County. This Contract may be terminated by San Patricio County or Calhoun County for convenience or for cause, provided that termination for any reason shall not occur until 60 days following receipt of written notice by the party to be notified of such termination. Calhoun County shall conduct regular financial and programmatic monitoring of the services provided by San Patricio County pursuant to this contract. The Contract period shall begin on January 1, 1999 and shall end on December 31, 1999 . This Contract may be modified only in writing and upon mutual agreement of the parties. This Contract and any properly documented modification thereof shall constitute the entire agreement between the parties. Cal MdA Juvenile Board of Calhoun County, Texas and San Patricio Co Juvenile Board BY: — Chairman, Juve i e oard of San at ic'o County, Texas ADDRESS:ADDRESS: DATE: DATE: • E • 144 • ffm County, Tx. ATTEST: /, a-1 (.� C erk, County, Tx ADDRESS: DATE: • • 0 Sar, Patricio County, Texas County Judge San Patricio County, Texas ATTEST: Clerk, San PatriciVo County, Texas ADDRESS: 400 West Sinton St. Courthouse Sinton, Texas 78387 DATE: A 4:5 March 18, 1998 Dear Elected Official: Please find attached a "Contract" for the Colorado County Juvenile Boot Camp Facility, located in Eagle Lake, Texas. The Colorado County Boot Camp is scheduled to open on or around April 21, 1998. The facility will be managed by Correctional Services Corporation. Colorado County Juvenile Boot Camp will accept male and female cadets between the ages of 10-17. The cost for housing a cadet at the Colorado County Boot Camp will be $82.00 per day. However, Counties will be reimbursed 25 percent of the cost per day through T.J.P.C. matching funds. Your real cost per day will be $60.00, The Program Mission is to prepare juveniles for positive, successful lives by developing self-discipline, affiliation, self-esteem, and a sense of self worth as individuals and by developing the family as a viable support system for achieving this mission. The "Program" will consist of four phases which cadets will be expected to complete. PHASE 1: Intensive "Boot Camp" Program - Normal length 2 months PHASE I1: Secure Residential Treatment - Normal length 2 months PHASE III: Independent Living - Normal length 2 months PHASE IV: After Care — Normal length 2 months (p, �_ • P.O. Box 236 • Columbus, Texas 78934 • (409) 732-2604 Fax (409) 732-9389 M Page 2 • The program is designed for cadets to spend 6 months at the facility. Cadets will attend school Monday - Friday, Educational Services will be provided by the Rice Independent School District. Cadets will be tested to determine their current academic level and will receive individual educational instructions. Cadets will be assigned a full time Case Manager who will develop an individual Case Plan for each cadet. Each cadet will attend a one hour treatment Group Monday — Friday. In addition, individual treatment issues will be provided for cadets, as an Individualized Treatment Ptah will developed for each cadet by his/her assigned Case Manager. Cadets will be provided Medical Services while assigned to the facility through the Rice Medical Clinic. The secure residential facility will provide services to clients who meet the following criteria. Age: 10-17 Gender: Male & Female Offense History: Offenders with any offense history will be eligible to participate in the program with one exception. Exclusion Factor: Offenders who have been charged with more than one sexual offense • will not be eligible to participate in the program, Capabilities: To be eligible to participate, offenders must be capable of performing the physical exercises required in the Boot Camp Program. Offenders must have the mental capability to participate in educational classes and to understand basic directions. I hope you find this information helpful as you review the attached "contract', however should you require additional information regarding the Colorado County Juvenile Boot.Camp Facility feel free to contact Dalton Sherrill, Facility Administrator at 409/234-5243. If you wish to have a "Contract' on file with the Colorado County Juvenile Boot Camp Facility, you (and other appropriate Persons) may sign the attached contract and return it to: COLORADO COUNTY JUVENILE BOOT CAMP CORRECTIONAL SERVICES CORPORATON P. 0. BOX 188 EAGLE LAKE, TEXAS 77434 ATT: DALTON SHERRILL; FACILITY ADMINISTRATOR Thank you in advance for your time and attention in this matter. Y yinskt Colorado County Judge M THE STATE OF TEXAS COUNTY OF COLORADO CONTRACT AND AGREEMENT FOR SECURE LONG-TERM BOOT CAMP, RESIDENTIAL AND INDEPENDENT LIVING SERVICES FOR JUVENILE OFFENDERS SPACE AVAILABLE This Contract and Agreement made and entered into by and between the 2nd/25th Judicial District Juvenile Board (Board) acting by and through its duly authorized Contract Manager, Correctional Services Corporation (CSC) and the County of Calhoun acting by and through their duly authorized representative, as evidenced by their signatures below, to be effective from the 9thday of October. 19 98through the 9th day of September ,199,91 WITNESSETH: Whereas, CORRECTIONAL SERVICES CORPORATION as the Contract Manager of the Board operates the Colorado County Juvenile Facility and whereas this facility has been duly inspected and certified as being suitable for the detention of children, and, Whereas, Calhoun County in order to carry out and conduct their juvenile programs in accordance with the Texas Family Code have need of the use of detention facilities to house and maintain children of juvenile age, referred for an act of delinquency or an act of indicating a need for supervision, in the post dispositional treatment prescribed by the Court; and, Whereas the Board, through CORRECTIONAL SERVICES CORPORATION, desires to make the facility available to Calhoun County for such use and purpose, and Calhoun County desires to contract for the use of said facility. Now, therefore, the parties agree as follows: (1) The term of this Contract shall terminate on the 9th day of September 19 99 After a mutual good faith effort has been made toward the success and performance of the contract, if either 0 • • party hereto feels in its judgement that the contract cannot be successfully continued, and desires to iterminate the contract, then the party so desiring to terminate may do so by notifying the other party in writing, by certified mail or personal delivery to its principal office, of its intention to terminate the contract thirty (30) calendar days from the date of Notice of Termination is received by the other party. Notice to the board shall be mailed to the following address: 2nd/25th Judicial District Juvenile Probation Department, . A copy of such notice shall also be mailed to CORRECTIONAL SERVICES CORPORATION at the following address: At 12:00 o'clock midnight, thirty (30) calendar days thereafter, this contract shall terminate, become null and void, and be of no further force or effect. After receipt of notice of termination Calhoun County shall remove all children placed in the facility on or before the termination date. Such termination shall not affect or diminish Calhoun County's responsibility for payment of any amounts due and owing to CORRECTIONAL SERVICES CORPORATION at the time of termination of the contract. (2) The Board and CORRECTIONAL SERVICES CORPORATION agree to provide a space if space is available at the time that Calhoun County requests the space. (3) CORRECTIONAL SERVICES CORPORATION will provide room, board, twenty-four (24) hours per day, seven (7) days per week supervision, routine medical examination and treatment within the facility (but shall not provide pay for emergency examination, treatment, or hospitalization outside the facility); an approved educational program; recreation facilities; and counseling to each child placed within the facility. (4) Calhoun County agrees to pay the daily rate of 582.00 per day for each and every day each child is in detention. The daily rate shall be paid to the Board upon billing and in accordance with payment procedures agreed upon by the Board and Calhoun County. (5) If emergency examination, treatment of hospitalization outside the facility is required for the child placed in the facility by Calhoun County, then Calhoun county guarantees that such costs will be paid in full. The administrator of the facility shall notify within twenty-four (24) hours, the department that placed the child, of the emergency and/or treatment. 0 (6) Each child placed in the facility by. Calhoun County shall be placed therein under 683 proper order of the Juvenile Court, and the Administrator will be furnished a certified copy of the order. 0 (7) Each child placed therein shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the facility. (8) If a child is accepted to the facility and such child there after is found to be, in thejudgement of the Administrator, mentally unfit, dangerous, or unmanageable to either of such conditions or characteristics, or whose mental or physical condition would or might endanger the other occupants of the facility, then the Administrator's judgement upon such determination and notification by the Administrator to the Chief Probation Officer or Duty Sheriff of the placing County shall immediately and forthwith remove or cause to be removed such child from the detention facility. (9) CORRECTIONAL SERVICES CORPORATION agrees that the facility will continue to comply with all applicable state and federal laws, rules and regulations and agree that the facility will accept any child qualified hereunder, without regard to such child's religion, race, creed. color, sex, or national origin. (10) It is further understood and agreed by the parties hereto that children placed in the care. of the facility shall not be discharged therefrom without: (a) Receipt or an Order signed by the Judges having juvenile jurisdiction of Calhoun County, duly certified by the Clerk of said Court, or (b) By authorization of the Juvenile Probation Department who originally detained the child, or (c) As provided in paragraph (8) above. (1 I) It is further understood and agreed by the parties hereto that nothing in the Contract shall be construed to permit, Calhoun County, their agents, servants, or employees in any way to manage, control, direct or instruct the Board, its servants or employees in any manner respecting any of their work, duties or functions pertaining to the maintenance and operations of the facility. However, it is also understood that the Juvenile Court of each individual County shall control the conditions and terms of detention supervision as to a particular child pursuant to Texas Family Code Section 51,12, (12) It is further understood and agreed by the parties hereto that the County placing the 0 NOW child in the facility is responsible for any damages by the child that is placed at the facility. (13) It is the intent of CORRECTIONAL SERVICES CORPORATION to provide secure long-term care and to assist each resident in furthering their educational and emotional development. To assist all parties in monitoring progress towards this goal, CORRECTIONAL SERVICES CORPORATION wi11 provide a monthly progress report for each resident to Calhoun County. These reports will include the following information: (a) Behavior in program (b) Progress in treatment (c) Progress in school (d) Peer and staff relationships (e) Family relationships (f) Aftercare goals (14) CORRECTIONAL SERVICES CORPORATION will keep a record of all services provided to Calhoun County under this agreement and provide all information, records, papers, reports, and other documents regarding any aspect of the services furnished as may be requested by Calhoun County. CORRECTIONAL SERVICES CORPORATION will make these records and all other materials, which related in any way to the services provided, • available for inspection, audit, and examination by the County, the Comptroller General of the United States, the U.S. Department of Justice, the Texas Juvenile Probation Commission, and the State of Texas and/or their duly authorized representatives. (15) CORRECTIONAL SERVICES CORPORATION will maintain the records, (as referenced above) for three (3) years after final payment or until any audit of the program has been made and all questions arising therefrom have been resolved, whichever is later. (16) This agreement shall be construed under and in accordance with the laws of the State of Texas. (17) Both CORRECTIONAL SERVICE CORPORATION and calho ,� n County will provide certification of eligibility to receive State funds as required by Texas Family Code section 231.006. In addition both parties shall account separately for the receipt and expenditure of any and all State funds received under this contract. This Contract is in lieu of all previous contracts between the Board, CORRECTIONAL SERVICES CORPORATION and Calhoun County for these purposes. Said previous 0 685 Contract to terminate, become null and void, and be of no further force or effect as of the date this Contract becomes effective. This Contract and Agreement this date Executed is made by an between the parties hereto; it being the declared intention of the parties hereto that the above and foregoing Contract, is a Contract providing for the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision and payment of such care by the Judge of Calhoun County for such children placed in the facility by the Judge of Calhoun County having juvenile jurisdiction. EXECUTION IN WITNESS WHEREOF, we hereunto affix our signature this 9th day of October ,1998. DALTON SHERRILL FACILITY ADMINISTRATOR CORRECTIONAL SERVICES CORPORATION (CONTRACT MANAGER) R • COMMISSIONERS COURT OF • , ni COUNTY, TEXAS J VENILE PROBATION OFFICER �V\t v� , \COUNTY, TEXAS • M COLORADO COUNTY ANENILE BOOT CAA FACILITY, CSC EAGLE LAKE P O BOX 188 600 HWY. 3013 WEST EAGLE LAKE, TEXAS 77434 CORRECIFIONAL SERVICES CORP March 26, 1998 TO JUDGES & CHIEF PROBATION OFFICERS For your information and review, please find below a brief program description for the secure Colorado County Juvenile Boot Camp Facility in Eagle lake, Texas. The program will consist of three 2-month phases (6-month program) PHASE C "INTENSIVE BOOT CAMP PROGRAM" (8 WEEKS) The intent of "Intensive Boot Camp Program" is to provide each juvenile with the equivalent experience of both basic and advanced training in a military setting followed by opportunities to increase responsibilities and test the experiences and philosophies emphasized by values of self discipline (personal accountability), affiliation (team achievement and relationships) self esteem (personal competence), and self worth. In the Intensive Program a variety of military protocols are introduced and become the norm throughout the facility and each of the three phases, Protocols include, inspections, formations, reporting, boards of review, greeting, staff chain of command and open door policies. The program components are group counseling; formal education, training in the military model, preparation and homework, personal and area preparation, physical training, decision making skills, anger management, substance abuse education and counseling; community involvement projects, and recreation. CSC staff comes from a military ethic, which fosters leadership, and they work supporting each other to develop the cadets. More often than not, the cadet's home life is one of chaos and foiled expectations. Cadets thrive in an environment where rules and expectations are clearly defined and there is an understood chain of command and organizational culture. In addition to the above stated program C.S.C. feels that physical fitness has a direct impact on the body's readiness to react to stress when called upon physically, mentally, or emotionally. The physical fitness program enhances quality of life by improving a cadet's productivity and sense of self worth. In most cases, juveniles entering the facility have not taken care of their physical selves and substance abuse has limited development. The program stresses fitness and nutrition to increase self-esteem. Physical fitness tests are administered throughout Phase I and are motivator of individual achievement. Medical staff evaluates the cadet's physical capability to perform throughout the program. PHASE II: SECURE RESIDENTIAL TREATMENT The Secure Residential Phase is a 2-month program. It is based on a behavioral and social learning model that emphasizes social reinforcement and structural contingencies. • y O - March 26, 1998 Page 1 The program will create situations where the cadets must make choices and accept responsibilities similar to those found in the community. Cadets will be expected to get up on time (5:00am) get to assigned destinations within the facility on time. Do their own laundry, manage their money etc - without without the usual prompts which are hallmark of institutional life and which foster dependency rather than responsible independence. This type program refers to programming a cadet's day with decision points and opportunities to access reinforce contingent on their behavior, A cadet who participates positively in Phase II educational, treatment and "Boot Camp" programs may apply for a pare time Phase II level job in the facility during hours he/she is not in instructional or treatment programs. C.S.C. proposes a "Contingency Management System " for the following reasons" The Pro ram Model" A) Theoretically, sound based on well -established principles of learning & behavior. B) Specifically designed to increase the likelihood that gains made in the facility will transfer to the community upon release, thus decreasing the probability of recidivism. C) Focused on training independent decision making and personal responsibility. " THE PROGRAM DESIGN' A) Incorporates resources and activities, which facilitates and supports the goals and objectives of the Texas Juvenile Probation Commission. B) Includes procedures to observe and monitor cadet progress. • C) Assures cadets accountability via procedures to observe and monitor cadet's whereabouts and behavior. D) Ensures proper program implementation by staff training and procedures to observe and monitor staff performance. E) Relies on a few basic behavioral principles that are grounded in common sense, therefore, it is not difficult for staff to implement not does it require high staffing levels. F) Limits the potential for counter productive practices based on staff and or administrative conveniences rather than program effectiveness. G) The Phase II program crosses all sub -program areas, and is highly individualized; cadet's behavior is affected only by program consequences that are continently tied to individual behavior. PHASE III: INDEPENDENT LIVING The Independent Living Phase will be used to provide cadets with an intermediate step between institutionalization and release. The movement from Residential Treatment Phase into Independent Living Phase requires that cadets assume increasingly more independence and responsibility. THIS PROGRAM PHASE WILL: A) Assess a cadet's readiness for aftercare. . B) Identify adjustments that may be needed in a cadet's [PP. March 26, 1998 Page 3 PROGRAM ACTIVITIES WILL INCLUDE: • A) Treatment Planning that recognizes past success & current strengths. B) Individual & Group Counseling. C) Monitoring to provide program support & active modeling of successful lifestyles. D) Community work Projects. E) Role model for cadets on Phase I & 11. F) Maintain high standards of Military protocol. (Serves as role model for all cadets) The program Components for all three phases will include military protocol, daily inspections, formation, board of review, group counseling, individual counseling, formal education, training in a military model, preparation and homework, personal & area preparation, physical training, decision making skills, life story, problem identification, anger management, substance abuse education, special treatment counseling as needed (i.e. drug treatment, family relationships and recreation. I hope you find this brief program description regarding the Colorado County Juvenile Boot Camp Facility helpful and informative, however should you need additional information or have questions concerning the operations of the facility please feel free to call me at (409) 234-5243. Thanks in advance for your time and attention to this matter. E Dalton Sherrill Facility Administrator • THE STATE OF TEXAS COUNTY OF CALHOUN LUTHERAN SOCIAL SERVICES OF THE SOUTH, INC. BOKENKAMP, NEW LIFE, KRAUSE, AND NELSON • CHILDREN'S RESIDENTIAL TREATMENT CENTERS CONTRACT FOR RESIDENTIAL SERVICES In accordance with the provisions set forth herein, the County of CALHOUN and Lutheran Social Services of the South, Inc., a Texas Corporation, d/b/a Bokenkamp Children's Residential Treatment Center, New Life Children's Residential Treatment Center, Krause Children's Residental Treatment Center, and Nelson Children's Residential Treatment Center, hereinafter called Service Agency, agree as follows: I. PROVISION OF SERVICES The Service Agency shall provide the following professional services, for children placed for services by the CALHOUN County Juvenile Probation Department: A. The Service Agency shall provide residential services including, but not limited to, food, shelter, and supervision. B. The service Agency shall provide necessary counseling services including, but not limited to, individual, group, and family/parental involvement. C. The Service Agency shall provide an education through its School for Delinquent and Neglected Youth. D. The Service Agency is under no obligation to accept a client who is deemed inappropriate for placement in the program by the Service Agency. E. Each client placed with the Service Agency shall have a written Individualized Program Plan (IPP) developed in concert with the client and mutually agreed upon by the appropriate Service Agency staff and appropriate County personnel within 30 days of placement. F. The IPP shall be reviewed jointly by the appropriate Service Agency staff, the child, and the appropriate County personnel at reasonable intervals, not to exceed ninety (90) days, to assess the client's progress with modification of the IPP being made when indicated. G. The IPP shall contain the reasons why the placement will benefit the client and specify behavior goals and objectives being sought for each client. Included shall be how the goals and objectives are to be achieved in the Service Agency • placement. 1690 H. Copies of the original IPP and the periodic reviews are to be maintained by the Service Agency and the County Placement Officer. 1. The Service Agency shall provide each child's Probation Officer with a written report of the child's progress on a quarterly basis. J. The Service Agency shall ensure that the County approves, in writing, the child's participation in any furloughs, home visits, or extended agency trips. K. The Service Agency shall ensure that unless otherwise stipulated by the County, the child may visit freely with parent(s) and relatives at the home in accord with established Service Agency policies. L. The Service Agency shall ensure that suspected or alleged cases of child abuse are immediately reported to the County Placement Officer and the Department of Protective and Regulatory Services. M. If a child in placement at the Service Agency makes an unauthorized departure, becomes seriously ill, is involved in an incident of a serious nature, the Service Agency shall notify the child's Probation Officer and the County Placement Officer immediately and ensure that the parents and proper authorities, including the Texas Department of Protective and Regulatory Services, are notified. N. The County reserves the right to terminate the child's placement at the Service Agency at its discretion. The Service Agency must not release the child to any . person or agency other than the County without the express consent of the County. II. PAYMENT FOR SERVICES A. For and in consideration of the above mentioned services, the County agrees to pay the Service Agency an amount of $82.64 per day for Level IV, $99.68 per day for Level V, and $187.83 per day for Level Vl. B. Service Agency shall submit a bill to the County for services on a monthly basis. Each billing shall contain the name of the client or clients for whom payment is being requested along with the number of days (stated consecutively) for which payment is requested. Payment of said bill shall be made within fifteen (15) days of receipt by the County. C. Recognizing that a part of a client's rehabilitation program may include time away from the residential setting of the Service Agency such as weekends, Holidays, etc., and that the Service Agency must retain space for this client until his return, the County will pay the Service Agency the above agreed upon amount for such regularly scheduled days away from the Service Agency or its program providing they do not exceed ten (10) days at any one time. 0 D. If a County client make an unauthorized departure from the Service Agency, the County Placement Officer shall be notified immediately. If the client returns to the Service Agency within ten (10) days or prior to the last billing day of the month, whichever shall occur first, the Service Agency shall receive payment for those days the client was absent from the Service Agency, but not to exceed ten (10) days payment. E. The Service Agency is under no obligation to retain space for the client in unauthorized departure situation. However, in no event shall the County pay for days when client(s) were absent without authorization, but no space in the program was retained for such absent client(s) by Service Agency. R Dental and medical services shall be reimbursed by County of CALHOUN upon submission of a bill for said services. III. EXAMINATION OF PROGRAM AND RECORDS A. The Service Agency agrees that it will permit the County to examine and evaluate its program of services provided under the terms of this Contract and to review County client records. The examination and evaluation of the program will include unscheduled site visitations and observations of programs in operation. B The Service Agency shall provide the County such descriptive information on Contracted clients as requested on forms provided by the County. C. The Service Agency agrees to maintain and make available for inspection, audit, or , reproduction, by an authorized representative for CALHOUN County and the State of Texas, books, documents, and other evidence pertaining to the cost and expenses of this Contract, hereinafter called the Records. D. The Service Agency agrees to maintain these Records for three (3) years after final payment or until the State approved audit has been made and all questions therefrom are resolved. IV. FEE ASSESSMENT A. Clients or their families shall not be assessed fees for services by the Service Agency, unless arrangements are specified by the Court. This does not preclude reasonable attempts to seek voluntary contribution from families or Countyclients for donations ofclothing, personal articles, and funds to assist in supporting youth's rehabilitation. B. Ifa client is eligible for fiscal support from another State Agency or organization, the Service Agency shall ensure that the County is not charged for such fiscal support for which the client is otherwise eligible. • 692 V. EQUAL OPPORTUNITY A. Services shall be provided by the Service Agency in compliance with the Title IV of the Civil Rights Act of 1984. The Service Agency will not discriminate against any • employee, applicant for employment, or client because of race, religion, color, national origin, age, or handicapped condition. The Service Agency will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, religion, color, sex, national origin, age, or handicapped condition. VI. TERMINATION A. This Contract may be terminated by either party without cause by giving ten (10) days written notice to the other party of the intention to terminate. B. Termination of the client's residence with or receipt of services from the Service Agency shall occur only after notifying the County Placement Officer of the causes and with sufficient lead time of at least ten (10) days to allow alternate placement or referral for service with the exception of life threatening behavior on the part of the client. VII. LAW AND VENUE • A. In any legal action arising under this Contract, the Laws of Texas shall apply and venue shall be in CALHOUN County. VIII. CONTRACT OF PERIOD A. This Contract period will begin on August I, 1998 and shall continue until thereafter terminated by either party. Either party to this agreement may terminate this agreement at any timeupon thirty (30) days written notice. IX. INDEMNITY, INSURANCE AND CERTIFICATION A. Service Agency shall indemnify and hold harmless, the County, its agents, Officer, employees, and public officials, from any and all injury and damage to persons or property caused by the negligent or intentional acts or omissions of Service Agency, its agents, employees, patients, clients, and invitees, including the negligent supervision of any person residing at or participating at its facility or in any of its programs. • 693 B, Service Agency shall purchase at its own expense, commercial public liability insurance in a general aggregate limit of not less than $300,000.00 for personal injury and $100,000.00 for property damage. Such policies shall be with an insurance company licensed to do business in Texas and shall be satisfactory to the County. All of said insurance policies shall name the County as an additional insured and shall provide that the County shall be given at least thirty (30) advance written notice of any lapse, amendment or cancellation. C. Service Agency shall maintain at its own expense, malpractice insurance with a policy limit of not less than $300,000.00. Such policies shall be with an insurance company licensed to do business in Texas and shall be satisfactory to the County. All of said insurance policies shall name the County as an additional insured and shall provide that the County shall be given at least thirty (30) days advance written notice of any lapse, amendment or cancellation. D. Service Agency warrants that it is certified, approved or licensed by all Federal, State, or local agencies, or department which havejurisdiction to regulate any activity performed in or by a child residential treatment facility. Proof of such certification, approval, or license shall be provided to the CALHOUN County Juvenile Probation Department within ten (10) days of execution of this agreement. IN WITNESS WHEREOF, the parties execute this agreement on the/ day of Gir A PAi�)- , 1998. ATTEST: tLa�tul County Clerk CALHOUN County Juvenile Probation 201 W. Austin THE COUNTY OF r f Probation Officer Port Lavaca, Texas 77979 ate: (5 12) 553-4670 (Signer must have legal authority to bind Corporation) Lutheran Social Services of the South, Inc. v� P.O. Box 49589 David Yarbo ugh, Austin, Texas 78765-9589 Director of Management & Support Services (512) 459-1000 Date: /D (800)938-5777 Susan Schauwecker, Intake Case Developer 1-800-938-5777 11 0 • m • State of Texas County of Medina CONTRACT FOR DETENTION SERVICES This agreement is made on this theday of r 1998, by and between MEDINA COUNTY, at the request of and in behalf of COMMUNITY CORRECTIONS, INC., hereafter referred to as "CCI", and CALHOUN COUNTY, a political subdivision of the State of Texas, hereinafter referred to as ("CONTRACTOR"). WHEREAS, MEDINA COUNTY operates a JUVENILE DETENTION CENTER in Texas ("DETENTION CENTER") and has contracted with other various probation departments for housing of juveniles; and WHEREAS, the DETENTION CENTER has been duly inspected and certified as being suitable for the detention of juveniles by the Medina County Juvenile Board; WHEREAS, the BOARD has approved the programs, policies and procedures under which CCI operates the facility; NOW, THEREFORE, the parties agree as follows: ARTICLE I 1.01 PURPOSE: The purpose of the Contract is to provide detention services for • delinquent children and children in need of supervision in a DETENTION CENTER for juveniles from the County of CONTRACTOR, in accordance with the Family Code of the State of Texas and other applicable law. ARTICLE II 2.01 TERM: The term of this Contract is for a period commencing on the 1st day of October, 1998, and may be terminated by either party with twenty-four (24) hours notice. But in no event is this contract for a period exceeding beyond the 30th day of September, 1999. CONTRACTOR shall remove, on or before the termination date, all juveniles placed by CONTRACTOR in the DETENTION CENTER. ARTICLE III 3.01 FACILITIES: MEDINA COUNTY agrees to provide those juveniles housed in the DETENTION CENTER operated by CCI, room, board, and twenty-four (24) hour daily supervision in accordance with the Family Code of Texas and other applicable law. Such space and service shall be provided by MEDINA COUNTY at the request of CONTRACTOR. Such space, however, will be provided by MEDINA COUNTY to CONTRACTOR on a space available basis. 3.02 MEDICAL: CONTRACTOR agrees to be responsible for payment for medical care to the juveniles from the CONTRACTOR and to pay for emergency examinations, treatments, and hospitalization in the event the parent of the child and/or the child's • medical insurance does not cover the cost. CCI shall notify CONTRACTOR of any M medical emergency or condition requiring medical care within one (1) regular working day of its occurrence. • ARTICLE IV 4.01 FEES: For services rendered under this Agreement, CONTRACTOR shall pay the sum of EIGHTY FIVE AND .00/100 ($85.00) DOLLARS per day per child for each day the CONTRACTOR has juveniles in the DETENTION CENTER operated by CCI. Charges will include the day of admittance, regardless of hour of admittance; plus the number of days until released, including day of release, regardless of hour. 4.02 BILLING: CCI agrees to furnish CONTRACTOR an itemized bill, which shall include the daily charges specified above and all reimbursable expenses incurred by MEDINA COUNTY forjuveniles of CONTRACTOR through the date of the bill. Billing document shall be forwarded to: Calhoun County Juvenile Probation Department 201 W. Austin Port Lavaca, TX 77979 4.03 PAYMENT: Payment shall be made monthly within thirty (30) days after receipt by CONTRACTOR of CCI's monthly invoicing. Payment shall be made to MEDINA COUNTY and mailed to: Medina County • c/o Community Corrections, Inc. P.O. Box 841 Hondo, Texas 78861 4.04 ACCOUNTING AND INSPECTION: CCI will account separately for any and all state funds paid to MEDINA COUNTY by CONTRACTOR. CCI will provide access to CONTRACTOR to records necessary to monitor CCI's performance under this contract. CCI will retain all applicable records for a minimum of three (3) years or until any pending audits have been completed or questions answered regarding the financial records have been resolved. ARTICLE V 5.01 PRE -HEARING DETENTION: Pre -Hearing detention shall be available at a DETENTION CENTER when it is not possible for CONTRACTOR to secure a Detention Order (e.g., weekends, holidays or after working hours), however, one certified copy of the signed after -hearing Detention Hearing Order must be received by CCI within the guidelines set forth in section 54.01 at seq. of the Texas Family Code. (1) Upon delivery of a Juvenile to a Detention Center for pre -hearing detention: the party delivering the said juvenile shall furnish: • rash • C 1 (A) One original of the "Authorization for Detention" form attached, signed by a certified Juvenile Probation Officer. 5.02 AFTER HEARING DETENTION: After hearing detention shall require the following: (1) One certified copy of the Detention Order signed by the Juvenile Court; said Order to contain and include: (A) The specific date and time the Order of Detention shall become void; and (B) any other requirements of the Texas Family Code. 5.03 ORDER EXTENDING TIME: Juveniles placed in the DETENTION CENTER shall be removed therefrom by CONTRACTOR, its agents, servants or employees at the conclusion of the ten (10) day period authorized by the Detention Order, unless an order authorizing continued detention, has been delivered to the Detention Center within said ten (10) day period. 5.04 CHARGES FOR TRANSPORTATION: Should a juvenile not be removed by CONTRACTOR, its agents, servants, or employees within the ten (10) day detention period specified in the Juvenile Court's Detention Order and a new order authorizing continuing detention has not been received; CCI will immediately deliver the juvenile to the Juvenile Court or a person authorized by the CONTRACTOR to receive Juveniles. CONTRACTOR shall be charged TWENTY-EIGHT ($.28) CENTS per mile for each mile traveled. 5.05 ORDERS OF RELEASE: Juveniles placed in the DETENTION CENTER operated by CCI shall not be released prior to the termination of the Detention Order except: (1) Juvenile may be released to a person or persons authorized by the CONTRACTOR, upon that person's signing out of the said juvenile. (2) Juvenile may be released under a specific Order of Release issued by the CONTRACTOR'S Juvenile Court; such Order shall specify to whom the Juvenile is to be released. 5.06 EXAMINATIONS: If a juvenile is placed in the DETENTION CENTER operated by CCI, and if found, in the sole judgment of CCI, to be mentally or physically unfit, dangerous and/or unmanageable or such juveniles mental or physical condition would or might endanger that juvenile or other occupants of the DETENTION CENTER, then CCI will immediately give notice to a person or persons authorized by CONTRACTOR to remove the juvenile, and said juvenile shall be removed by an authorized person promptly, but in no event longer than twelve (12) hours. In the event said juvenile is not removed, CCI is hereby authorized to immediately deliver the juvenile to the CONTRACTOR or person authorized by CONTRACTOR to receive juveniles. CONTRACTOR shall be charged for same in accordance with Section 5.04 above. r 5.07 ACCEPTANCE: CCI agrees that the DETENTION CENTER operated by CCI will • accept any juvenile qualified hereunder, without regard to such juvenile's religion, race, creed, color, or national origin. 5.08 INSPECTION BY CONTRACTOR: The Judge of the Juvenile Court and members of the Juvenile Board or representatives of their party must personally inspect the DETENTION CENTER to certify that it is suitable for the detention of children in accordance with the Texas Family Code, 51.12. ARTICLE VI 6.01 OPERATION: Nothing in this contract shall be construed to permit CONTRACTOR, its agents, servants or employees in any way to manage, control, direct or instruct CCI, its servants or employees in any manner respecting any of their work, duties or functions pertaining to the maintenance and operation of the DETENTION CENTER operated by CCI. ARTICLE VI 7.01 CONFIDENTIALITY AND INDEMNIFICATION: In consideration of CCI and/or its representatives or agents agreeing to provide access to information or records pertaining to a juvenile placed in the DETENTION CENTER by CONTRACTOR, CONTRACTOR agrees to indemnify and hold harmless MEDINA COUNTY and CCI for any damages and/or claims, including, but not limited to attorney's fees incurred in the event that any breach of confidentiality occurs as a result of CCI providing the • information or records to CONTRACTOR. ARTICLE VIII 8.01 ENTIRE AGREEMENT: This agreement supersedes any and all other Agreements, either oral or in writing, between the parties hereto with respect to the subject matter of this Agreement which is not contained herein shall be valid or binding. ARTICLE IX 9.01 APPLICABILITY: This Agreement shall inure solely to the benefit of the parties hereto and not to any third party recipients or supplier of services. ARTICLE X 10.01 ASSIGNABILITY: This Agreement is not assignable. ARTICLE XI 11.01 ATTORNEY'S FEES: If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees in addition to any other relief to which he may be entitled. • ARTICLE XII • 12.01 GOVERNING LAW: The validity of this Agreement and of any of its terms or provisions, as well as the rights and duties of the parties hereunder, shall be governed by the law of the State of Texas, and all venue shall be in MEDINA County, Texas. ARTICLE XIII 13.01 AMENDMENT: This Agreement may be amended by the mutual agreement of the parties hereto in writing to be attached to and incorporated into this Agreement. ARTICLE XIV 14.01 LEGAL CONSTRUCTION: In case any one or more or the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, or unenforceability shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision has never been contained herein. EXECUTED IN DUPLICATE COPIES, EACH OF WHir.H CHAI 1 HA\/F THE FIII FORCE AND EFFECT OF AN ORIGINAL. MEDINA COUNTY BY: DAVID F. MONTGOMERY County Judge ATTEST: ATTEST: 711 SUSAN RILEYNotaryPublic, Steof TexuMycoIL18.r �y APRIL 1B, 2000 STATEMENT REGARDING CHILD SUPPORT ARREARAGE • "Under Section 231.006, Family code, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate." MEDINA COUNTY BY: DAVID F. MONTGOMERY County Judge • • 700 • THE STATE OF TEXAS COUNTY OF KERR X X\ CONTRACT AND G�NT Fog SECURE. 1 ONG-TERM RESIDENTIAL SERVICE OF n IVENII E OFFENDERS SPACE AVAILABLE This contract and agreement made and entered into by and between the Kerr County Juvenile Board and the County of Calhoun acting by and through their duly authorized representative, as evidence by their signatures below, to be effective from the 1st day of September, 1998 through the 1st day of September, 1999. WITNESSETH: Whereas, Kerr County Juvenile Facility has been duly inspected and certified as being suitable for the treatment and detention of children; and, • Whereas, Calhoun County in order to carry out and conduct their juvenile programs in accordance with the Texas Family Code have need of the use of facilities to house and maintain children of juvenile age, referred for an act of delinquency or an act of indicating a need for supervision, in the post dispositional treatment prescribed by the Court; and, Whereas Kerr County Juvenile Board, desires to make the facility available to Calhoun County for such use and purpose, and Calhoun County desires to contract for the use of said facility, Now, therefore, the parties agree as follows: 1 of 6 701 • (1) The term of this Contract shall terminate on the 1st day of September, 1999. After a mutual good faith effort has been made toward the success and performance of the contract, if either party hereto feels in its judgment that the contract cannot be successfully continued, and desires to terminate the contract, then the party so desiring to terminate may do so by notifying the other party in writing, by certified mail or personal delivery to its principal office, of its intention to terminate the contract thirty (30) calendar days from the date of Notice of Termination is received by the other party. Notice to the Board shall be mailed to the following address: Post Office Box 1216, Kerrville, Texas 78029-1216. At 12:00 o'clock Midnight, thirty (30) calendar days thereafter, this contract shall terminate, become null and void, and be of no further force or effect. After receipt of notice of termination Calhoun County shall remove all children placed in the facility on or before the termination date. Such termination shall not affect or diminish Calhoun County's responsibility for payment of any amounts due and owing at the • time of termination of the contract. (2) Kerr County Juvenile Board agrees to provide a space if space is available at the time that Calhoun County requests the space. (3) Kerr County Juvenile Board will provide room, board, twenty-four (24) hours per day, seven (7) days per week supervision, routine medical examination and treatment within the facility (but shall not provide nor pay for emergency examination, treatment, or hospitalization outside the facility); an approved educational program; recreation facilities; and counseling to each child placed within the facility. (4) Calhoun County agrees to pay the Kerr County Juvenile Board the daily rate of $83.00 per day for each and every day each child is in detention. The daily rate shall be paid to the Kerr County Juvenile Board upon billing and in accordance with payment procedures agreed upon by the Kerr County Juvenile Board and Calhoun County. • 2 of 6 .702 • (5) If emergency examination, treatment or hospitalization outside the facility is required for a child placed in the facility by Calhoun County, then Calhoun County guarantees that such costs will be paid in full. The Administrator of the facility shall notify within twenty-four (24) hours, the department that placed the child of the emergency and\or treatment. (6) Each child placed in the facility by Calhoun County shall be placed therein under proper order of the Juvenile Court, and the Administrator will be furnished a certified copy of said order. (7) Each child placed therein shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the facility. (8) if a child is accepted to the facility and such child thereafter is found to be, in the judgment of the Administrator, mentally unfit, dangerous, or unmanageable to either of such conditions or characteristics, or whose mental or physical condition would or might endanger the . is other occupants of the facility, then the Administrator shall notify the Juvenile Board and placing county of such conditions. Such child shall be immediately removed from facility. It will be the responsibility of the placing county to provide for the transportation for the removal of the child. (9) Kerr County Juvenile Board agrees that the facility will accept any child qualified hereunder, without regard to such child's religion, race, creed, color, sex, or national origin. (10) It is further understood and agreed by the parties hereto that children placed in the care of the facility shall not be discharged therefrom without: (a) Receipt of the Order signed by the Judges having juvenile jurisdiction of Calhoun County, duly certified by the Clerk of said Court, or the child. • (b) By authorization of the Juvenile Probation Department who originally detained 3 of 6 703 (I I ) It is further understood and agreed by the parties hereto that nothing in the Contract • shall be construed to permit Calhoun County, their agents, servants, or employees in any way to manage, control, direct or instruct the Kerr County Juvenile Board, its servants or employees in any manner respecting any of their work, duties or functions pertaining to the maintenance and operation of the facility. However, it is also understood that the Juvenile Court of each individual County shall control the conditions and terms of treatment and detention supervision as to a particular child pursuant to Texas Family Code Section 51.12. (12) It is further understood and agreed by the parties hereto that the County placing the child in the facility is responsible for any damages caused by the child that is placed at the facility. (13) Kerr County Juvenile Board will provide monthly progress reports for each resident to Calhoun County. These reports are to include the following information: (a) Behavior in program (b) Progress in treatment (c) Progress in school (d) Peer and staff relationships (e) Family relationships (t) Aftercare goals (14) Kerr County Juvenile Board will keep a record of all services provided to Calhoun County under this agreement and provided all information, records, papers, reports, and other documents regarding any aspect of the services furnished as may be requested by Calhoun County. Kerr County Juvenile Board will make these records and all other materials which relate in any way to the services provided, available for inspection, audit, and examination by the County, the Comptroller General of the 4 of 0 • United States, the U.S. Department of Justice, the Texas Juvenile Probation Commission, and the State of Texas and/or their duly authorized representatives. (15) Kerr County Juvenile Board will maintain the records (as referenced above) for three (3) years after the final payment or until any audit of the program has been made and ail questions arising therefrom have been resolved, whichever is later. (16) This Agreement shall be construed under and in accordance with the laws of the State of Texas. (17) Kerr County Juvenile Board will provide certification of eligibility to receive State fiords as required by Texas Family Code Section 231.006. This Contract is in lieu of all previous contracts between the Board, Kerr County Juvenile Board and Calhoun County for these purposes. Said previous contract to terminate, become null and void =and be of no further force or effect as the date this contract becomes effective. This Contract and Agreement this date executed is made by and between the parties hereto, it being the declared intention of the parties hereto that the above and foregoing Contract, is a Contract providing for the care of children who have allegedly committed an act of delinquency of an act indicating a need for supervision and payment of such care by the Judge of Calhoun County for such children placed in the facility by the Judge of Calhoun County having juvenile jurisdiction. • 5 of 6 �705 IN WITNESS WHEREOF, we hereunto affix our signature this "May of wL 1998, ROBERT A. DENSON CHAIRPERSON KERR COUNTY JUVENILE BOARD GRIEF JUVENILE PROBATION LOFFICER CALHOUN COUNTY, TEXAS 6 of 6 0 0 Li 706 1999 SB_ 02/13 CONTRACT WITH TEXAS DEPARTMENT OF HEALTH A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to act on the following contract for Public Health Services. Judge Hartzog, Commissioners Jurek, Floyd, Belk, Finster all voted in favor. r P x h ..� Anm cnv prrRr ire MWAr.TR RR.RVTrF.R TDH DOCUMENT NO. 7460019239B 99 -- Contract Issued by: TEXAS DEPARTMENT OF HEALTH GC (RECEIVING AGENCY) 1100 WEST 49TH STREET AUSTIN, TEXAS 78756-3199 Legal Authority to Contract: Chapter 12, Health and Safety Code. Venue: The provisions of this Contract shall be interpreted in accordance with Texas law. Venue for any court disputes shall he in Travis County, Texas. PERFORMING AGENCY NAME: CALHOUN COUNTY MAILING ADDRESS: 211 S ANN STREET RM 217 PORT LAVACA TX 77979-0000 (City, State, Zip) STREET ADDRESS: 211 S ANN STREET RM 217 PORT LAVACA TX 77979-0000 (City, State, Zip) NAME OF AUTHORIZED C NTRACTING ENTITY: rcnr from PERFORMING AGENCY) IWTE DATA (If not the same as PERFORMING AGENCY or AUTHORIZED CONTRACTING ENTITY; must be on file with the Texas State Comptroller's Office.): NAME: ADDRESS: State of Texas Vendor Identification No. (14 digits) PAYEE AGENCY Fiscal 17460019239009 Year Ending Month: December PAYEE BUSINESS INFORMATION FOR STATISTICAL REPORTING: Please check the categories that apply to your business. _ Small Business - A corporation, sole proprietorship, or other legal entity formed for the purpose of making a profit which is independently owned and operated and has fewer than 100 employees or has less than $1,000,000 in annual gross receipts. Historically Underutilized Business (HUB) - A corporation, sole proprietorship, or joint venture formed for the purpose of making a profit _ in which at least 51 % of all classes of the shares of stock or other equitable securities are owned by one or more persons who have been historically underutilized (socially disadvantaged) because of their identification as members of certain groups: Black American, Hispanic American, Asian Pacific American, Native American, and Women. The HUB must be certified by General Services Commission or another entity. For Profit Organization SUMMARY OF CONTRACT DOCUMENTATION: COVER PAGE 1 - Receiving and Performing Agency Data GENERAL PROVISIONS COVER PAGE 2 - Details of Attachment(s) ATTACHMENT(S) COVER PAGE 3 - Authorized Signatures EXHIBITS, IF APPLICABLE Cover Page i 707 DETAILS OF ATTACHMENTS Att/ Amd No. TDH Program ID Term Financial Assistance Direct Assistance Total Amount (TDH Share) Begin End Source of Funds* Amount 01 1 EMS/COUNTY 09/OI/98 08/31/99 State 4,898.00 0.00 4,898.00 TDH Document No.7460019239B99 Totals $4,898.00 $0.00 $4,898.00 *Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable. REFER TO BUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS. Cover Page 2 0 • f 1 L_J EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN. 0 Authorized Contracting Entity (type above if different from PERFORMING AGENCY) for and in behalf of: PERFORMING AGENCY NAME: CALHOUN COUNTY By: (Signature person author to sign tracts) Howard Hartzog, County Jdge (Name and Tide) Date: October 30, 1998 RECOMMENDED: By: (PERFORMING AGENCY Director, if different from person authorized to sign contract) is RECEIVING AGENCY NAME: TEXAS DEPARTMENT OF HEALTH B (Signature of son authorized to sign contracts) Douglas C. Wilson, Director _ Grant% Manaeement Division (Name and Title) Date: Cover Page 3 i i• . • �.11 • `D `• 709 Any alteration to this document constitutes a eounter-o1 kr and must be approved in writing by the Texas Department or Health. GENERAL PROVISIONS FOR • TEXAS DEPARTMENT OF HEALTH GRANT CONTRACTS ARTICLE 1. Preamble PERFORMING AGENCY and RECEIVING AGENCY (the parties) hereby agree to make and enter into this grant contract (contract), to faithfully perform the duties prescribed by this contract and to uphold and abide by its terms and provisions. This contract consists of RECEIVING and PERFORMING AGENCY identifying data, Details of Attachment(s), authorized signatures, General Provisions, and Attachments) with detailed Scope(s) of Work, Special Provisions, budget(s), and exhibit(s) as applicable. This contract represents the complete and entire understanding and agreement of the parties. No prior agreement or understanding, oral or otherwise, of the parties or their agents will be valid or enforceable unless embodied in this contract. The person or persons signing and executing this contract on behalf of PERFORMING AGENCY, or representing themselves as signing and executing this contract on behalf of PERFORMING AGENCY, warrant and guarantee that he, she, or they have been duly authorized by PERFORMING AGENCY to execute this contract on behalf of PERFORMING AGENCY and to validly and legally bind PERFORMING AGENCY to all of its terms, performances, and provisions. PERFORMING AGENCY assures compliance with this contract, including these General Provisions unless otherwise specified in the Attachment(s) to this document: ARTICLE 2. Term • The time period of this contract shall be governed by the term(s) of the Attachment(s). No commitment of contract funds is permitted prior to the first day or subsequent to the last day of the term. The term may be extended or shortened by amendment(s). ARTICLE 3. FundinQ This contract is contingent upon the availability of funding for each Attachment for the term of the Attachment. PERFORMING AGENCY will have no right of action against the State of Texas or RECEIVING AGENCY in the event that RECEIVING AGENCY is unable to fulfill its obligations under this contract as a result of lack of sufficient funding of RECEIVING AGENCY for any Attachment(s) to this contract. If funds become unavailable, provisions of the Termination Article will apply. ARTICLE 4. Amendments This contract may only be amended if the amendment is in writing and signed by individuals with authority to bind all parties. PERFORMING AGENCY shall not perform and RECEIVING AGENCY shall not pay for the performance of different or additional services, work, or products except pursuant to an amendment of this contract that is executed in compliance with this Article. RECEMNG AGENCY may not waive any term, covenant, or condition of this contract unless by amendment executed in compliance with this Article. • (LGS) 1999 GENERAL PROVISIONS Page 1 4199 710 Where the PERFORMING AGENCY is unable to certify to any of the statements in this Article, PERFORMING AGENCY shall attach an explanation. PERFORMING AGENCY shall not contract with a subrecipient nor procure goods or services from a subcontractor, at any tier, which is debarred or suspended or is otherwise excluded from or ineligible for participation in federal assistance programs under Executive Order 12549. ARTICLE S. A1%MDces m using their positions for a purpose PERFORMING AGENCY shall establish safeguards to prohibit employees fro that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. To the extent such provisions are applicable to PERFORMING AGENCY, PERFORMING AGENCY agrees to fully comply with the following: • Title VI of the Civil Rights Act of 1964, 42 USC §§2000d et seq. (P.L. 88-352), which prohibits discrimination on the basis of race, color or national origin; • Title IX of the Education Amendments of 1972, as amended, 20 USC §§ 1681-1683, and 1685-1696, which prohibits discrimination on the basis of sex; • Section 504 of the Rehabilitation Act of 1973, 29 USC §794(s), which prohibits discrimination on the basis of disabilities and the Americans with Disabilities Act of 1990,42 USC §§ 12101 et seq.; • The Age Discrimination Act of 1974, as amended, 42 USC §§6101-6107, which prohibits discrimination on the basis of age; • The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; • The Comprehensive Alcohol Abuse and Alcoholism Prevention Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the nondiscrimination on the basis of alcohol abuse or alcoholism; • Public Health Service Act of 1912, §§523 and 527, 42 USC §290 dd-2, as amended, relating to confidentiality of alcohol and drug abuse patient records; • Title VIII of the Civil Rights Act of 1968, 42 USC §3601 er seg., as amended, relating to nondiscrimination in the sale, rental or financing of housing; and, • The requirements of any other nondiscrimination statute(s). Collectively, such requirements obligate RECEIVING AGENCY to provide services without discrimination on the basis of race, color, national origin, age, sex, or disability. PERFORMING AGENCY agrees that in carrying out the terms of this contract it will do so in a manner which witl assist RECEIVING AGENCY to comply with such obligations to the fullest extent of PERFORMING AGENCY's ability. PERFORMING AGENCY agrees to comply with all or part of the following, as applicable: A. Texas Labor Code, Chapter 21, VTCA, which requires that certain employers not discriminate on the basis of race, color, disability, religion, sex, national origin, or age. regarding B. Immigration Reform and Control Act of 1986, 8 USC §§1324a et seq. as amended, reg g employment verification and retention of verification forms for any individual(s) hired on or after November 6, 1986, who will perform any labor or services under this contract. (LGS) 1999 GENERAL PROVISIONS Page 3 4t98 711 Q. Texas Government Code, Chapter 415, and all rules adopted by the Texas Commission on Law Enforcement Officer Standards and Education pursuant to Chapter 415, Texas Government Code relating to regulated law enforcement agencies. PERFORMING AGENCY will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA (Executive Order 11738). PERFORMING AGENCY will comply with the flood insurance purchase requirements of 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234). Section 102 (a) requires the purchase of flood insurance in communities where the insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition proposed for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. PERFORMING AGENCY agrees to comply with the requirements of the Texas Workers' Compensation Act, Labor Code, Chapters 401406, VTCA, and rules promulgated thereunder found at 28 Texas Administrative Code (TAC), Chapter 41, et seq., which cover compensation for employees' injuries. When incorporated into a contract, standard assurances contained in the application package, if any, become terms or conditions for receipt of RECEIVING AGENCY funds. PERFORMING AGENCY and its subrecipients shall maintain an appropriate contract administration system to insure that all terms, conditions, and specifications are met. • PERFORMING AGENCY will comply with all federal tax laws and is solely responsible for filing all required state and federal tax forms. is PERFORMING AGENCY shall comply with all applicable requirements of federal and state laws, executive orders, regulations and policies governing the activity described in Attachment(s), and with the applicable standard conditions or assurances prescribed by UGMS in "Part III -State Uniform Requirements for Grants and Cooperative Agreement, Subpart B -Pre-Award Requirements, _ 14-State Assurances." PERFORMING AGENCY assures it shall not transfer, assign or sell its interest in this contract, or in any equipment purchased with funds from this contract, without the written consent of RECEIVING AGENCY. ARTICLE 9. XeaT-2000 Certification PERFORMING AGENCY certifies that any supplied or supported hardware, software, firmware and micro code products used individually or together as a system to comply with RECEIVING AGENCY contract requirements will be year-2000-compliant on or before the date such hardware, software, firmware and systems are to be impacted. Year-2000-compliant means that such product operates "accurately" in the manner in which it was intended as it relates to date related operations when given a "valid date" containing century, year, month, and day. For purposes of this Article, "accurately" is defined to include the following: 1) calculations using dates must execute using a four -digit year; 2) functionality -on-line, batch including entry, inquiry, maintenance and updates must support four -digit year processing; 3) interfaces and reports must support four -digit year processing; 4) successful translation into year-2000 with the correct system date (e.g., I/1/2000) without human intervention; 5) (LGS) 1999 GENERAL PROVISIONS Page 5 4/98 '712 • Texas Department of Mental Health & Mental Retardation • Texas Department of Protective and Regulatory Services • Texas Department of Public Safety • Texas Department of Health • Texas Health & Human Services Commission • Texas National Guard Armory Board • Texas Polygraph Examiners Board • Texas Rehabilitation Commission • Texas Youth Commission U U' 94 U.° 11' �1 'l. PERFORMING AGENCY shall develop, implement, and maintain financial management and control systems that meet or exceed the requirements of UGMS as detailed in RECEIVING AGENCY's Financial Administrative Procedures Manual. Those requirements shall include at a minimum: A. Financial planning, including the development of budgets that adequately reflect all functions and resources necessary to carry out authorized activities and the adequate determination of costs; B. Financial management systems including accurate, correct, and complete payroll, accounting, and financial reporting records; cost source documentation; effective internal and budgetary controls; determination of reasonableness, allowableness, and allocability of costs; and timely and appropriate audits and resolution of any findings; and, C. Billing and collection policies, including a charge schedule, a system for discounting or adjusting charges based on a person's income and family size, and a mechanism capable of billing and making reasonable efforts to collect from patients and third parties. In addition, PERFORMING AGENCY shall bill third party payers, at no cost to the client, for services provided under the Attachment(s). These potential payers include, but are not limited to, Medicaid, private insurance carriers, and other available federal, state, local, and private funds. PERFORMING AGENCY shall become a Medicaid provider for eligible activities funded in the Attachment(s) and will maximize efforts to obtain payment from Medicaid and all other available sources. PERFORMING AGENCY and its governing body shall bear full responsibility for the integrity of the fiscal and programmatic management. Such responsibility shall include: accountability for all funds and materials received from RECEIVING AGENCY; compliance with RECEIVING AGENCY rules, policies, procedures, and applicable federal and state laws and regulations; and correction of fiscal and program deficiencies identified through self - evaluation and RECEIVING AGENCY's monitoring processes. Ignorance of any contract provisions or other requirements contained or referenced in this contract shall not constitute a defense or basis for waiving or appealing such provisions or requirements. ARTICLE 12. Allowable Costs and Audit Requirements Only those costs allowable under UGMS and any revisions thereto plus any applicable federal cost principles are eligible for reimbursement under this contract. Applicable cost principles, audit requirements, and administrative requirements are as follows: • (LGS) 1999 GENERAL PROVISIONS Page 7 4198 713 than 90 days following the end of the applicable Attachment term may not be paid, at the discretion of RECEIVING AGENCY. PERFORMING AGENCY shall disburse program income, rebates, refunds, contract settlements, audit recoveries • and interest earned on such funds before requesting additional cash payments from RECEIVING AGENCY. As of September 1, 1998, PERFORMING AGENCY is required to be placed on Direct Deposit status in accordance with Texas Government Code, §403.016(c), VTCA. PERFORMING AGENCY will no longer receive copies of vouchers. Funding from this contract may not be used to supplant state or local funds, but PERFORMING AGENCY shall use the funds from this contract to increase state or local funds currently available for a particular activity. PERFORMING AGENCY shall maintain its current level of support, if possible. RECEIVING AGENCY shall determine whether costs submitted by PERFORMING AGENCY are allowable and reimbursable. If RECEIVING AGENCY has paid funds to PERFORMING AGENCY for unallowable or ineligible costs, PERFORMING AGENCY shall return the funds to RECEIVING AGENCY within 30 days of notice. RECEIVING AGENCY may withhold all or part of any payments to PERFORMING AGENCY to offset reimbursement for any ineligible expenditures that PERFORMING AGENCY has not refunded to RECEIVING AGENCY. RECEIVING AGENCY may take repayment from funds available under any contract Attachment, active or expired, with the same funding source in amounts necessary to fulfill PERFORMING AGENCY repayment obligations. ARTICLE 15. Advance Payments • PERFORMING AGENCY may request a one-time advance for each Attachment only to meet immediate need for cash disbursement. PERFORMING AGENCY must make the request on State of Texas Purchase Voucher, accompanied by written justification and supporting documentation as specified in RECEIVING AGENCY's Financial Administrative Procedures Manual. RECEIVING AGENCY may approve the advance request for each Attachment. PERFORMING AGENCY must request the advance on a State of Texas Purchase Voucher at the beginning of the applicable Attachment period or at a later time in the applicable Attachment period if circumstances so warrant. RECEIVING AGENCY will determine the amount of the advance, if any, by the amount and term of the applicable Attachment(s). For each Attachment, the amount of the advance shall not exceed an amount equal to the amount of the Attachment divided by the number of months covered by the Attachment multiplied by two (2). Advance funds will be expended during the applicable Attachment term so that, after the final monthly billing, PERFORMING AGENCY will not have advance funds on hand. If the Attachment is amended to increase or decrease the total amount, RECEIVING AGENCY may make an upward or downward adjustment to the allowable advance in accordance with the above formula. If PERFORMING AGENCY is requesting an upward adjustment, PERFORMING AGENCY must submit a written justification and State of Texas Purchase Voucher in the amount necessary to correct the ratio. If the adjustment is downward, RECEIVING AGENCY will determine the amount of adjustment to the advance and the method of repayment. 1] (LGS) 1999 GENERAL PROVISIONS Page 9 4/98 %i� RECEIVING AGENCY and, when federal funds are involved, any authorized representative(s) of the federal government have the right, at all reasonable times, to inspect or otherwise evaluate the work (including reviews of client or patient records and discussions with staff) performed by PERFORMING AGENCY and its subrecipient(s), if any, and the premises on which the work is being performed. PERFORMING AGENCY and its •subrecipient(s) shall participate in inspections and provide reasonable access, facilities, and assistance to the representatives. All inspections and evaluations will be performed in such a manner as will not unduly interfere with the work. PERFORMING AGENCY and its subrecipient(s), if any, shall give RECEIVING AGENCY, the federal government, and the Texas State Auditor, or any of their duly authorized representatives, access to any pertinent books, documents, papers, and client or patient records, if any, for the purpose of making audit, examination, excerpts, and transcripts of transactions related to contract Attachment(s). RECEIVING AGENCY will have the right to audit billings both before and after payment. Payment under Attachments) will not foreclose the right of RECEIVING AGENCY to recover excessive or illegal payments. Any deficiencies identified by RECEIVING AGENCY upon examination of PERFORMING AGENCY's records will be conveyed in writing to PERFORMING AGENCY. PERFORMING AGENCY's resolution of findings will also be conveyed in writing to RECEIVING AGENCY within 30 days of receipt of RECEIVING AGENCY's findings. A RECEIVING AGENCY determination of either an inadequate or inappropriate resolution of the findings may result in sanctions which will remain in effect until RECEIVING AGENCY determines the deficiencies are properly remedied. PERFORMING AGENCY will retain all records for a period of three years from the date of the last expenditure report submitted under contract Attachment(s) or until all audit questions are resolved, whichever time period is longer. • ARTICLE 19. Client Records Notwithstanding any other provision herein, if requested by RECEIVING AGENCY, the PERFORMING AGENCY shall share all patient information with RECEIVING AGENCY when the contract involves patient care by the PERFORMING AGENCY. RECEIVING AGENCY may require the PERFORMING AGENCY, or any subrecipient, to transfer a client or patient record to another agency or to RECEIVING AGENCY if the transfer is necessary to protect either the confidentiality of the record or the health and welfare of the client or patient. In the event of termination, RECEIVING AGENCY may require the transfer of client or patient records as authorized by law upon written notice to PERFORMING AGENCY, either to another entity that agrees to continue the service or to RECEIVING AGENCY. At the end of the Attachment term, PERFORMING AGENCY shall give RECEIVING AGENCY access to the records or provide copies for audit, examination, evaluation, inspection, litigation, or other circumstances that may arise, to the extent authorized by law. PERFORMING AGENCY, or any subrecipient, shall not otherwise transfer an identifiable client record, including a patient record, to another entity or person without written consent from the client or patient, or someone authorized to act on his or her behalf on a form provided by RECEIVING AGENCY or as otherwise authorized by law, including the Texas Medical Practice Act, Article 4495b, TRCS. 0 (LGS) 1999 GENERAL PROVISIONS Page 11 4/98 ARTICLE 22. G IM with Subrecioieltt • PERFORMING AGENCY may enter into contracts with subrecipients unless restricted or otherwise prohibited in specific Attachment(s). PERFORMING AGENCY is responsible to RECEIVING AGENCY for the performance of any subrecipient. Contracts with subrecipients shall be in writing and must include the following: name and address of all parties; a detailed description of the services to be provided; measurable method and rate of payment and total amount of the contract; • clearly defined and executable termination clause; • beginning and ending dates which coincide with the dates of the applicable contract Attachment(s) or cover a term within the beginning and ending dates of the applicable contract Attachment(s); access to inspect the work and the premises on which any of the work is performed, in accordance with the Reports and Inspections. Article contained in this contract; and • all clauses required by state/federal statutes, executive orders, and their implementing regulations. PERFORMING AGENCY agrees that all contracts with subrecipients containing a categorical budget shall include audit requirements referenced in the Allowable Costs and Audit Requirements Article of this contract, as appropriate. Prior to entering into an agreement equaling $25,000 or 25% of an Attachment, whichever is greater, • PERFORMING AGENCY shall obtain written approval from RECEIVING AGENCY. PERFORMING AGENCY shall ensure that: • all subrecipients are fully aware of the requirements imposed upon them by state/federal statutes and regulations; • all subrecipients comply with all financial management requirements as defined by RECEIVING AGENCY and the applicable OMB circulars; • subrecipients complete required audits; an adequate tracking system is maintained to ensure timely receipt of any subrecipient's required audit reports and the resolution of any findings and questioned costs cited by these reports. ARTICLE 23. Contracts for Procurement PERFORMING AGENCY may enter into contracts for procurement unless restricted or otherwise prohibited in specific Attachment(s). PERFORMING AGENCY agrees that it shall be responsible to RECEIVING AGENCY for the performance of any subcontracted activity. Contracts for procurement shall be in writing and must contain the following provisions: (LGS) Administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as may be appropriate. (Contracts other than small purchases.) • 1999 GENERAL PROVISIONS Page 13 4/98 716 If federal funds are used to finance activities supported by the contract Attachment(s) that result in the production •of original books, manuals, films, or other original material, the federal awarding agency reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government purposes (1) the copyright in any work developed under a grant, subgrant, or contract under a grant or subgrant; and (2) any rights of copyright to which a PERFORMING AGENCY or its subrecipient purchases ownership with grant support. PERFORMING AGENCY shall place an acknowledgment of federal awarding agency grant support and a disclaimer, as appropriate, on any publication written or published with such support and, if feasible, on any publication reporting the results of or describing a grant -supported activity. An acknowledgment shall be to the effect that "This publication was made possible by grant number from (federal awarding agency)" or "The project described was supported by grant number from (federal awarding agency)" and "Its contents are solely the responsibility of the authors and do not necessarily represent the official views of the (federal awarding agency)." In the event the terms of a federal grant award the copyright to the PERFORMING AGENCY, RECEIVING AGENCY reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for RECEIVING AGENCY and state government purposes (1) the copyright in any work developed under a grant, subgrant, or contract under a grant or subgrant; and (2) any rights of copyright to which a grantee, subgrantee or a contractor purchases ownership with grant support. PERFORMING AGENCY may publish the results of the contract performance at its expense with prior RECEIVING AGENCY review and approval. If RECEIVING AGENCY owns the copyright, any publication should include "0 Texas Department of Health, 1100 West 49th Street, Austin, Texas, (the year of publication), All Rights Reserved." If the PERFORMING AGENCY is the copyright holder, any publication shall include acknowledgment of the support received from RECEIVING AGENCY. At least six copies of any such publication •must be provided to RECEIVING AGENCY. RECEIVING AGENCY reserves the right to require additional copies before or after the initial review. PERFORMING AGENCY and any subrecipient, as appropriate, must comply with the standard patent rights clauses in 37 Code of Federal Regulations §401.14 or Federal Acquisition Regulations 52.227.11. ARTICLE 25. Bonding PERFORMING AGENCY is required to carry a fidelity bond, insurance coverage or self-insurance equal to the amount of funding provided under the contract Attachment(s) up to SI00,000 that covers each employee of the PERFORMING AGENCY handling funds under this contract, including person(s) authorizing payment of such funds. The fidelity bond, insurance, or self-insurance will provide for indemnification of losses occasioned by: 1) any fraudulent or dishonest act or acts committed by any of PERFORMING AGENCY's employees, either individually or in concert with others, and/or 2) failure of PERFORMING AGENCY or any of its employees to perform faithfully his/her duties or to account properly for all monies and property received by virtue of his/her position or employment. ARTICLE 26. Historically Underutilized Businesses RECEIVING AGENCY shall comply with Texas Government Code, Chapter 2161, VTCA, and 1 TAC §§ 111.11- 111.24 whereby state agencies are required to make a good faith effort to assist historically underutilized businesses (HUBS) in receiving contract awards issued by the state to purchase "goods," which are defined as "supplies, • materials, or equipment," services, or public works. (LGS) 1999 GENERAL PROVISIONS Page 15 4/98 717 E. permanently withhold cash payments. Permanently withholding of cash payment means that RECEIVING AGENCY retains funds billed by the PERFORMING AGENCY or its subrecipient(s) for a) unallowable, undocumented, disputed, inaccurate, improper, or erroneous claims; b) failure to comply • with grant award conditions; or c) indebtedness to the United States or to the State of Texas; F. deny contract renewal or future contact awards to a PERFORMING AGENCY for a certain period of time not to exceed five years; G. delay contract execution with the PERFORMING AGENCY while other proposed sanctions are pending resolution; H. place the PERFORMING AGENCY on probation. Probation means that the PERFORMING AGENCY will be placed on accelerated monitoring for a period not to exceed six months at which time items of noncompliance must be resolved or substantial improvement shown by the PERFORMING AGENCY; 1. conduct accelerated monitoring of the PERFORMING AGENCY. Accelerated monitoring means more frequent or more extensive monitoring will be performed by RECEIVING AGENCY than would routinely be accomplished; J, require the PERFORMING AGENCY to obtain technical or managerial assistance; K. disallow requests for reimbursement by disapproving costs or fees submitted for payment or reimbursement by PERFORMING AGENCY; L. establish additional prior approvals for expenditure of funds by the PERFORMING AGENCY; . M. require additional, more detailed, financial and/or programmatic reports to be submitted by PERFORMING AGENCY; N. demand repayment from the PERFORMING AGENCY; O. reduce the contract funding amount for failure to achieve or maintain the proposed level of service, to expend funds appropriately and at a rate which will make full use of the award, or to provide services as set out in the contract; and impose other remedies provided by law. RECEIVING AGENCY will formally notify the PERFORMING AGENCY in writing when a sanction is imposed (with the exception of accelerated monitoring, which may be unannounced), stating the nature of the sanction(s), the reasons for imposing them, the corrective actions which must be taken before they will be removed and the time allowed for completing the corrective actions, and the method, if any, of requesting reconsideration of the sanctions imposed. PERFORMING AGENCY is required to file, within 15 days of receipt of notice, a written response to RECEIVING AGENCY's program/division that sent the notice, acknowledging receipt of such notice and stating how the PERFORMING AGENCY will correct the noncompliance or demonstrating that the findings on which the sanctions are based are either invalid or do not warrant the sanction(s). In an emergency, RECEIVING AGENCY may immediately terminate or suspend all or part of the contract, temporarily or permanently withhold cash payments, deny contract renewal or future contract awards, or delay (LGS) 1999 GENERAL PROVISIONS Page 17 4198 means. The decision of the reviewer(s) is final and is the final action of RECEIVING AGENCY for purposes of •further proceedings. A state statute or rule or a federal statute, regulation or guideline will prevail over the provisions of this Article unless the statute, rule, regulation or guideline can be read together with the provision or provisions of this Article to give effect to both. • ARTICLE 29. Termination Each Attachment shall terminate upon the expiration date of the Attachment unless extended by written amendment in accordance with the Amendments Article. Prior to completion of the contract term, all or a part of this contract may be terminated with or without cause as set out below. A. Termination without cause. (1) Either party may terminate this contract with at least 90 days prior written notice to the other party. (2) The parties may terminate this contract by mutual agreement. (3) Either party may terminate this contract with at least 30 days prior written notice to the other party in the event state and/or federal funding for this contract is terminated, limited, suspended, or withdrawn. (4) RECEIVING AGENCY may terminate this contract when, in the sole determination of RECEIVING AGENCY, termination is in the best interest of the State of Texas. B. Termination for cause. (LGS) (1) Either party may terminate for material breach of contract with at least 30 days written notice to the other party. (2) RECEIVING AGENCY may terminate this contract, in whole or in part, for breach of contract or for risky conduct by giving at least 30 days written notice to PERFORMING AGENCY. "Risky conduct" may include one or more of the following: (a) A court of competent jurisdiction finds that the PERFORMING AGENCY has failed to adhere to any laws, ordinances, rules, regulations or orders of any public authority having jurisdiction; (b) PERFORMING AGENCY fails to communicate with RECEIVING AGENCY or fails to allow its employees or those of its subrecipients to communicate with RECEIVING AGENCY as necessary to the performance of the contract; (c) PERFORMING AGENCY breaches a standard of confidentiality with respect to the services provided under this contract; 1999 GENERAL PROVISIONS Page 19 4/98 719 ARTICLE 31. Void Contract RECEIVING AGENCY may hold a contract void upon its determination that the contract award was obtained fraudulently or was otherwise illegal or invalid from its inception. ARTICLE 32. i ocA health Department Personnel All local health department personnel funded by Attachment(s) to this contract arc employees of PERFORMING AGENCY which will be responsible for their direction and control and liable for any of their acts or omissions. PERFORMING AGENCY will have in place legally sufficient due process hearing procedures for all of its employees filling state budgeted positions. PERFORMING AGENCY will have full authority to employ, promote, suspend, demote, discharge, and transfer within its organization any and all state budgeted personnel funded by Attachment(s) to this contract provided, however, that any demotion, suspension, or discharge of such state budgeted employees will be in accordance with the due process hearing procedures as set out above. The only distinction between state budgeted and local paid employees is that employees on state budgeted positions receive state benefits and are subject to certain duties, obligations, and restrictions as state employees as contained in state law. One such restriction, as contained in the State Appropriations Act, is that no employee paid on a state budgeted position may receive a salary supplement from any source unless specifically authorized in the Appropriations Act or other state law. This prohibition includes the payment to such employee of a so-called "flat rate" car allowance or travel allowance. Any travel or per diem allowance to these employees must be on a reimbursement basis, supported by appropriate records, and may not exceed the reimbursement for mileage and/or per diem allowed under the Appropriations Act and current state travel regulations. This restriction will apply whether travel funds are provided in Attachment(s) under this contract or from any other source. PERFORMING AGENCY will utilize RECEPANG AGENCY s policies and procedures for hiring and promoting individuals into state budgeted positions funded by this contract. Qualifications of any individuals filling these positions will be subject to approval of RECEMNG AGENCY s Bureau of Human Resources. The purpose of the approval is to ensure that individuals occupying these positions meet minimum educational and experience requirements. PERFORMING AGENCY will maintain required records and submit documents necessary to process personnel, payroll, leave and time records, and travel costs on state budgeted positions. RECEIVING AGENCY will furnish documentation regarding salary compensation or travel reimbursement for employees on state budgeted positions. An independent audit is not required as a condition of this contract if the Attachment provides assistance through assignment of state budgeted positions and no funds are budgeted for local costs. PERFORMING AGENCY may be reimbursed for local personnel costs or other categories of expense used to Will the scope of work of applicable Attachment(s) in lieu of being furnished state payroll warrants after a state budgeted position becomes vacant. Reimbursement will not exceed the balance of funds on the state budgeted position after all benefits, obligations, and/or other entitlements are met. PERFORMING AGENCY's Director, or other person(s) authorized elsewhere in this contract, may submit a request for conversion. RECEIVING AGENCY will transmit formal approval and a revised budget to PERFORMING AGENCY to complete the conversion if the request is granted. (LGS) 1999 GENERAL PROVISIONS Page 21 4)98 is 120 DOCUMENT NO. 7460019239B-99 • ATTACHMENT NO. 01 PERFORMING AGENCY: CALHOUN COUNTY RECEIVING AGENCY PROGRAM: EMERGENCY MEDICAL SERVICES DIVISION TERM: September 01, 1998 THRU: August 31, 1999 SECTION I. SCOPE OF WORK: RECEIVING AGENCY will provide funding from the Emergency Medical Services (EMS) and Trauma Care System Fund established by Health and Safety Code §773.122, VTCA, to assist PERFORMING AGENCY in the enhancement and delivery of patient care in the EMS and trauma care system. PERFORMING AGENCY shall distribute and administer funds to eligible EMS providers to provide coordination with the appropriate Trauma Service Area (TSA). These funds shall be used for the following: • supplies; • operational expenses; • education and training; •equipment; • vehicles; and • communications systems. • The eligible EMS providers located in the PERFORMING AGENCY'S county which will receive funding are specified in Exhibit A, which is attached hereto and made a part hereof. PERFORMING AGENCY shall comply with all applicable laws and regulations established at federal and state levels as these regulations now appear or may be amended during the period of this Attachment; standards and guidelines referenced are those in effect on the beginning date of this Attachment, These include: Texas Government Code, Chapter 791, VTCA; Health and Safety Code, §773.121-§773.124, VTCA; and 25 TAC §157.130. SECTION Il. SPECIAL PROVISIONS: For the purposes of this Attachment, buildings, land, or investments (stocks, bonds, mutual funds, etc.) are NOT ALLOWABLE COSTS. ATTACHMENT - Page 1 721 RECEIVING AGENCY will utilize current revenues available to RECEIVING AGENCY for the • disbursement of these funds to PERFORMING AGENCY. If PERFORMING AGENCY is a county with a population of 291,000 or more, all funds distributed must be jointly authorized by PERFORMING AGENCY'S county judge and the mayor of the principal municipality in that county on vouchers issued by PERFORMING AGENCY'S treasurer. PERFORMING AGENCY shall return all unused funds to RECEIVING AGENCY no later than August 31, 1999. General Provisions, TERMS AND CONDITIONS OF PAYMENT Article, is replaced with the following: RECEIVING AGENCY will submit a lump sum payment as specified in SECTION III. BUDGET to PERFORMING AGENCY no later than 30 days after the contract is fully executed. General Provisions, ADVANCE PAYMENTS Article, is not applicable to this Attachment. General Provisions, PROGRAM INCOME Article, is not applicable to this Attachment. General Provisions, FINANCIAL REPORTS Article, is not applicable to this Attachment. • General Provisions, REPORTS AND INSPECTIONS Article, is revised to include the following: PERFORMING AGENCY shall submit a report to RECEIVING AGENCY Program no later than June 1, 1999 which shall contain the following: • name of each EMS provider that received funding; • amount each provider received; • itemized list of expenditures, including anticipated expenditures through August 31, 1999; and • anticipated needs projected for FY 2000. General Provisions, SANCTIONS Article, is revised to include the following: LOSS OF FUNDING ELIGIBILITY For a period of not less than one year or more than three years, as determined by RECEIVING AGENCY, RECEIVING AGENCY may refrain from disbursing funds under Health and Safety Code, §773.122 to a county, municipality, or local recipient if the RECEIVING AGENCY • determines that such county, municipality, or local recipient used funds in violation of that section. ATTACHMENT - Page 2 722 • Cl SECTION III. BUDGET: RECEIVING AGENCY will make a lump sum payment of $4"898.00 to PERFORMING AGENCY no later than thirty (30) days after this contract is executed by both parties. Total payments will not exceed $4,898.00. ATTACHMENT - Page 3 "723 EXHIBIT A SB 102: EMS Trauma Care Systems Fund 1999 Eligible EMS Providers CALHOUN CALHOUN COUNTY EMS 216 East Mahan Port Lavaca, TX 77979 HENRY BARBER (512) 552-1140 OLIVIA PORT ALTO VFD RT 3 BOX 163A PORT LAVACA, TX 77979 GALEN JOHNSON (512) 893-5834 PORT 0 CONNOR VFD • PO BOX 732 PORT 0 CONNOR, TX 77982 EDWARD LAMBRIGHT (512) 983-4604 SEADRIFT AREA VOL EMS PO BOX 369 SEADRIFT, TX 77983 JENNY CARTER (512) 785-225I .. 724 C 0 INSURANCE SETTLEMENT -SHERIFF DEPARTMENT VEHICLE A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to accept the supplemental insurance settlement for damages to the Sheriff's Dept. vehicle on July 9, 1998. Commissioners Finster, Jurek, Floyd, Belk and Judge Hartzog all voted in favor. DONATIONS TO CALHOUN COUNTY LIBRARY A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to accept the following Donations to Calhoun County Library during the Month of October. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. These items have been donated to the Calhoun County Library during the month October Item I - Buhl model 122 overhead projector 1 - Universal Power Supply 8 - Surge protectors I - Digital Camera, General PC use 24 - Books I - Book 3 - Books 95 - Books I - Book 7 - Books 4 - Books 3 - Books 3 - Books I - Book 6 - Audios 56 - Paperbacks Donor South Texas Library System M If 11 11 11 11 11 1, 11 If 11 ft 11 fl fl M Texas Department of Ecomonic Development Rev. Johnny Kisiah, Jr. Unknown Barbara Clayton Shirley Spruill Betty Moone Joan Petty Friends of the Port O'Connor Library Carol Smith Dana Perez Unknown '725 DONATION OF R.O.W. EASEMENTS IN CRESTVIEW ADDITION A Motion was made by Commissioner Finster and seconded by Judge Hartzog to accept the Restrictive Easement Agreements from Elizabeth J. Chavez and Aucenio Chavez in Crestview Subdivision. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. Hartzog asked it to be noted of record that the Court thanked the Chavez family for the generous donation of the R.Q.W. Easements in Crestview Addition. RESTRICTIVE EASEMENT AGREEMENT DATE OF EASEMENT AGREEMENT:OCTOBER , 1998 PARTIES: GRANTOR: Aucencio Chavez GRANTEE: Calhoun County Grantor's Address: Grantee's Address: 211 S. Ann Street, Pon Lavaca, Calhoun County, Texas 77979 EASEMENT PROPERTY: See Exhibit A, attached to this Agreement and incorporated by reference. Property County: Calhoun GRANT OF EASEMENT: For valuable consideration, the receipt and sufficiency of which the parties acknowledge, Grantor, Aucencio Chavez does grant, sell and convey, to Grantee, Calhoun County, a restrictive easement upon the property which is identified herein. PURPOSE OF EASEMENT: The restrictive easement is granted for the following purposes: I. To provide the minimum buffer zone requirements for the Crestview Subdivision Wastewater Treatment Plant in accordance with Title 30 TAC 309.13. 2. To prohibit the construction of residential structures within the buffer zone situated on the property owned by the Grantor as shown on Exhibit A. 3. To comply with the requirements of the Domestic Wastewater Permit proposed for issuance to Guadalupe Blanco River Authority (Owner/Operator of the Crestview Subdivision Wastewater Treatement Plant) as Permit No. 13954-001, (TXO). DURATION OF EASEMENT This restrictive easement shall remain in effect for a period of forty (40) years from the date of this Agreement, provided that this restrictive easement shall terminate when the purposes of the easement, as set out in this Agreement, cease to exist, are abandoned by Grantee, or become impossible of performance. By this clause are bound Aucencio Chavez, and the heirs and personal representatives of Aucencio Chavez, to forever warrant and defend Calhoun County against any person or claim against the restrictive easement or any of its parts. 0 C� 0 726 Restrictive Easement Agreement Page 1 of 3 0 ENTIRE AGREEMENT: • • This Restrictive Easement Agreement is the entirety of the agreement between Grantor and Grantee. No modification or addition is effective unless such modification or addition is in writing and signed by the parties. ALTERNATIVE DISPUTE RESOLUTION: The parties to this Agreement have stipulated that prior to any attempt for court intervention in any dispute between the parties as to this Agreement, the dispute will be submitted in good faith to Alternative Dispute Resolution procedures in Calhoun County, Texas. ATTORNEY'S FEES: The parties to this Agreement have stipulated that in the event of any dispute regarding this Agreement, the prevailing party shall be entitled to recovery of attorney's fees and other legal expenses. Restrictive Easement Agreement Page 2 of 3 727 GRANTOR: Aucencio Chavez cj- GRANTEE: C/ COUNTY Y By: Kenneth W. Finster Co minion r Precincl 4 Title STATE OF TEXAS COUNTY OF a� This instrument was acknowledged before me on C)p"ek M" IS_, 1998, by Aucencio Chavez, �++ PAULA MONMEF _•= •-f MY COMMISSION EXPIRES STATE OF TEXAS COUNTY OF CALHOUN Notary Public, State of Texas This instrument was acknowledged before me on �VlE _, DS , 1998, by Kenneth Finster, on behalf of Calhoun County, Texas. FO"PAULAMONCfl1EF MY COMMISSIONEXPIRES Mamb 18, 2000 Restrictive Easement Agreement Page 3 of 3 No Public, State of Texas i • • 17ti8 RESTRICTIVE EASEMENT LIMITS 5.64 ACRES IN CORRECTION WARRANTY DEED WITH VENDOR'S LIEN DATED MAY 14, 1997 FROM KENNETH MOEHNKE, ET UX, TO AUCENCIO CHAVEZ, RECORDED IN VOLUME 183, PAGE 61 OF THE CALHOUN COUNTY OFFICIAL RECORDS. RESTRICTIVE EASEMENT LI Ck. BIG CHOCOLATE BAYOU EXHIBIT A LOT 32, BLOCK B, CRESTVIEW SUBDIVISION, AS PER PLAT RECORDED IN VOL. Z, PG. 366 OF THE CALHOUN COUNTY PLAT RECORDS. BLOCK B 321 e S/D BLOCK D BLOCK E SCALE: 1"=100' RESTRICTIVE EASEMENT AGREEMENT DATE OF EASEMENT AGREEMENT:OCTOBER ' 1998 PARTIES: GRANTOR: Elizabeth J. Chavez GRANTEE: Calhoun County Grantor's Address: Grantee's Address: 211 S. Ann Street, Pon Lavaca, Calhoun County, Texas 77979 EASEMENT PROPERTY: See Exhibit A, attached to this Agreement and incorporated by reference. Property County: Calhoun GRANT OF EASEMENT: For valuable consideration, the receipt and sufficiency of which the parties acknowledge, Grantor, Elizabeth J. Chavez does grant. sell and convey, to Grantee, Calhoun County, a restrictive easement upon the property which is identified herein. PURPOSE OF EASEMENT: The restrictive easement is granted for the fol lowing. purposes: 1. To provide the minimum buffer zone requirements for the Treatment Plant in accordance with Title 30 TAC 309.13. 2. To prohibit the construction of residential structures within the owned by the Grantor as shown on Exhibit A. 3. To comply with the requirements of the Domestic Wastewa Guadalupe Blanco River Authority (Owner/Operator of the Treatement Plant) as Permit No. 13954-001, (TXO). DURATION OF EASEMENT Crestview Subdivision Wastewater buffer zone situated on the property r Permit proposed for issuance to Crestview Subdivision Wastewater This restrictive easement shall remain in effect for a period of forty (40) years from the date of this Agreement, provided that this restrictive easement shall terminate when the purposes of the easement, as set out in this Agreement, cease to exist, are abandoned by Grantee, or become impossible of performance. By this clause are bound Elizabeth J. Chavez, and the heirs and personal representatives of Elizabeth J. Chavez, to forever warrant and defend Calhoun County against any person or claim against the restrictive easement or any of its parts. Restrictive Easement Agreement Page 1 of 3 IJ U • 730 • • • ENTIRE AGREEMENT: This Restrictive Easement Agreement is the entirety of the agreement between Grantor and Grantee. No modification or addition is effective unless such modification or addition is in writing and signed by the parties. ALTERNATIVE DISPUTE RESOLUTION: The parties to this Agreement have stipulated that prior to any attempt foi court. intervention in any dispute between the parties as to this Agreement, the dispute will be submitted in good faith to Alternative Dispute Resolution procedures in Calhoun County, Texas. ATTORNEY'S FEES: The parties to this Agreement have stipulated that in the event of any dispute regarding this Agreement, the prevailing party shall be entitled to recovery of attorney's fees and other legal expenses. Restrictive Easement Agreement Page 2 of 3 '731 • GRANTOR: Aucenc� ioo Chavez as Trustee or Elizabeth J a ez GRANTEE: CAyL'H/4UN COUNTY By: Kenneth W. Finster Comm'cinner precinct 4 Title STATE OF TEXAS COUNTY OF1(�1_ } This instrument was acknowledged before me on 1998, by Aucencio Chavez. igt% I PAUTA MONMEF • {�';.'= MY COMMISSION D�IaES > '4` March 13, 2WD :. Nota�1.1,fic, STxaz STATE OF TEXAS COUNTY OF CALHOUN This instrument was acknowledged before me on 1998, by Kenneth Finster, on behalf of Calhoun County, Texas. ti`'^ink=MDNMEF1Notary Public, State of Texas r� Restrictive Easement Agreement Page 3 of 3 732 CL BIG LOT 31, BLOCK B. CRESTVIEW SUBDIVISION, AS PER PLAT RECORDED IN VOL. Z, PG. 366 OF THE CALHOUN COUNTY PLAT RECORDS. EXHIBITA SCALE, 1"=100' DECLARE ITEMS AS SURPLUS A motion was made by Commissioner Finster and seconded by Commissioner Belk to declare the following items as Surplus. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. Rt. 3 Box 162 Port Lavaca, TX 77979 Office Location: Hwy 172, Olivia, TX October 15, 1998 TO: Susan Riley H FLOYD County Commissioner, Precinct #3 1g '99* Calti�ou�� �0ut'ty 3uoge Office (512) 893-5346 Fax (512) 893-5309 Home (512) 552-4574 RE: COMMISSIONER'S COURT MEETING OF OCTOBER 30, 1998-AGENDA ITEMS. Susan, Please add the following items to the captioned Agenda: 1. Discuss and take necessary action to declare the following Precinct 3 Inventory Items Surplus:_ ,,(L) 2615 Bush Hog Batwing Mower, Serial No. 11-05166, Inventory No. 23-0078. '�2.) 1979 Chevrolet 2-ton Dump Truck, Serial No. C16DA9V 130838, Inventory No. 23-0001, -(3.) 1981 John Deere Model 302 Tractor, Serial No. 37161 IT, Inventory No. 23-0016. MEMORIAL MEDICAL 0 CENTER 815 N. 'Vu*Wa Street Port Lavaca, TX 77979 (512) 552.6713 NEEDS TO BE DELCARED STJ2 FLVS lea Micro Film Viewer( Table Top) lea Treadmill Declare Toshiba Table Top Copier as Salvage. 0 734 • I would like the following items to be declared Surplus 2 - MS-DOS 6.22 upgrades 1 - Central Point Anti -Virus for DOS 1 - DOS 5.0 operating system 1 - Accura 288B V.FC+ Fax modem 3 - Adv. Microsystems - 386.40 motherboards w/controller board 3 - Video cards 1 - CPU, monitor & printer 4 - Printer cables 1 - Jumbo 250 tape drive & software 1 - OS/2 for windows operating system 1 - dBase rV software 1 - dBase III plus software 1 - 5 114 disk drive 1 - HUB, Arcnet cards & software 1 - Samtron monitor i - Leading Edge CPU, monitor, keyboard & NCR printer 1 - IBM PS/Valuepomt 486 DX/22NOHD CPU, monitor, keyboard w/ Toshiba 1.2 MB 5.25 floppy drive 2 - Panasonic dot matrix printers 1 - Panasonic typewriter 1 - Bell & Howell overhead projector 2 - Imation DC 2120XIMAT minicartridges 3 - Barcode readers 2 - wands 1 - Arcnet cable 2,064 - Books I would lice the following items to be declared Salvage 15 - Videos 8 - Books 8 - Audios • ��5 10-26-1998 6:16PM FROM CALHOUN CO. AUDITOR B12 SS3 4614 DEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CAMOUN COUNTY COUNTY COURTHOUSE ANNEX -- 201 W. AUSTIN H PORT (512)=SIPW1077979 ffi 8 M O R A N D U X OU13JECT: AGENDA ITEM 120 FOR OCTOBER 30, 1998 ,i ,y,,_. DAT$: October 27, 1998 TO: Howard Hartzog, County Judge FROM: County Auditor's Office Lists of items'to be declared surplus/salvage and put in Chamber Auction 11/7/98. Attachments (3 pages) P. 1 • • 10-26-19913 6:15PM FROM CALHOUN CO. AUDITOR 512 553 4614 P.2 County Treaouer • ITEM Calculator: Canon 24P21D (does not work) ASSET NO. N/A ASSET COST N/A !�0 /01 �998/10126 FIXAST.DTF DEPARTMENT GENERAL RAKE DESCRIPTION DESCRIPTION ............................................... BUILDING INSPECTION DESK METAL 6 DRAWERS, LOCK Total: SUR6LVAGE GFAAG FIXED ASSETS BY DEPTARTMENT • REQUIRING COMMISSIONERS COURT ACTION BEFORE DISPOSITION PAGE 1 DATE 00. COMH.000RT INSURANCE 1NV.B SERIAL S ACQUIRED ........ ........ ......................... ...................... COST ID B ACTION POLICY 569-COW ...... ........................ S234.58 769 " $234.58 CO.TREASURER MONITOR KLN (0910. PART OF 497-0021) 497-0031 RIEN104261229 Total: COUNTY AUDITOR BINDING MACHINE I6F00 KGMBO PUNCH/GINO, RED 495-ONO 135119 MONITOR ACER LORIS. PART OF 495.0075) 495-OM M1347202092 MONITOR PREMIER MODEL PH14V (ORIG.PART 495-0100 RDEK912601196 OF 495.0065) (DOES NOT WORK) Total: EMERGENCY MGMT. DESK Total: _-EIAE-OL17IA7PA�T-ENCINi� Total: 'SRECFHCT'TIRIi6 _*wwB�ffi._ ,--23.0106j METAL NJ 6 DRAWERS @ LOCK 406-0012 288 t86SOtETET 1991/07/31 "SHARD No $0.00 1986/09/30 $259.99 1994/12/27 "CINDY n 1990/04/13 "SERVE R" -_-.-$259.99 1959 $296.00 516 ............ ............ $48$46— Total:-51,850.00 PRECINCT TWO TELEPHONE CELLULAR TECHNOPNONE MC 9D5A 22.0112 16300144831 (IN AUTO 1990/03/30 $479.00 FULL SPECTRUM (512)550.0978 22-0127) ioteL• $479.00 SHERIFF MONITORS (4) PANASONIC 565-0178 K06141265,06150901,101615 1956/06/04 $699.44 0982,K0615D906 Total: •...==.............. ae_eevvaavvaesv $699.44 EDP FLOATER EDP FLOATER EDP FLOATER CONTRACTORS EQUIPMENT FLOATER MO./FIRE EOUIP.FLOATER =zm..U...v...avv_ avevvv.................. ccvvavv.......... ........ v-_............ aee n 10 U W 1998/10/26 FIRAST.DTF .DEPARTMENT NAME ................ Total: SURPLUS/SALVAGE GFAAG FIRED ASSETS BY DEPTARTNENT REQUIRING COMMISSIONERS COURT ACTION BEFORE DISPOSITION PAGE 2 GENERAL DATE CO. CM.ODURT INSURANCE DESCRIPTION DESCRIPTION INV.A SERIAL N ACQUIRED COST Jo k ACTIGR POLICY ...... ......................... .......... .. ......... ...... ............ ..... 54,304.01 0 I TREATMENT ALTERNATIVE TO INCARCERATION PROGRAM BUDGET The following Treatment Alternative to Incarceration Program Budget for Fiscal Year 1999 was accepted by the Court and placed in the Minutes. Community Supervision and Corrections Department • serving the 20,135te, 267th, and 377`s 1 Judicial Districts TREATMENT ALTERNATIVE TO INCARCERATION PROGRAM BUDGET • For FISCAL YEAR 1999 This budget is provided to all of the Commissioner's Courts of the Judicial Districts, as directed by Local Government Code, Section • 140.004. 740 TAIP APPLICANT INFORMATION SHEET FISCAL YEARS 1998 AND 1999 (Award is for One Year) LA APPLICANT: J. W. Hutcherson (print or type name) Director (title) 11, 1998 AGENCY: 24th Judicial District CSCD Address: P. O. Box 165 City/Zip, Victoria 77902 Phone: (512) 575-0201 Chief County: Victoria Fed. Employer ID #: 74-2556787 FISCAL OFFICER: Kathryn Garcia Address: P. 0. Box 165 City/Zip: Victoria 77902 Phone: (512) 575-0201 BUDGETIPROGRAM ENDORSEMENT: Deliberations resulting in this budget have complied with CJAD Standard 163.43 (a) (1) (F), pertaining to open meeting requirements. Presiding Judge: Joseph P. Kelly (,rint or type u t 11, 1998 • (sigfiatu (date) Page 1 of 1 741 TAIP BUDGET FISCAL YEARS 1998 AND 1999 is Submitted: August 11,1998 CHIEF COUNTY: PROGRAWSERVICE TITLE: VICTORIA Screening, Assessment, and Referral Services Program Requested TDCJ-CJAD Funding: Treatment Alternative to Incarceration It this program has partial funding from another line item, please specify source and the amount. Program (TAIP) TAIP Grant#: T98-196 PROJECTED PROJECTED 2-YEAR REVENUE: FY 1998 FY 1999 TOTAL TDCJ-CJAD Funding State Aid PSI Payments Community Supervision Fees Collected' b Program Partid ants NInterestcome Su ervision Bud et ON r from Previous FY s eci $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $115,577.00 $0.00 $0.00 $720.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00enue: $0.00 Interfund Transfer from Supervision) TOTAL REVENUE $0.00 $116,297.00 $0.00 PROJECTED PROJECTED 2-YEAR TYPE OF EXPENDITURE: Salaries/Fringe Benefits Travel/Furnished Transportation Contract Services for Offenders Professional Fees Supplies & Operatina Expenditures Facilities, Utilities, & Equipment FY 1998 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 FY 1999 $6,226.00 $0.00 $110,071.00 $0.00 $0,00 $0.00 TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURES $0.00 1 $116,297.00 $0.00 FOR CJAD USE ONLY: NOTE: Fill out 1-Y'98 column omy. Page 1 of 12_ 1 • 142 SUPPORTING SCHEDULES FOR FY 1998 AND 1999 • Date Submitted: August 11,1998 CHIEF COUNTY: PROGRAWSERVICE TITLE: VICTORIA Screening, Assessment, and Referral Services Program I 11 Ili IV TYPE OF EXPENDITURE TOTAL COST % of Time SALARIES/FRINGE Allocated to BENEFITS ' TAIP Duties 1. Full-time Salaries in F r98P99 2-YEAR Position Title: FY 1998 FY 1999 TOTAL TAIP Coordinator 15% 0.00 4,930.00 0.00 (Attach additional pages if necessary.) Total Full-time Salaries $0.00 $4,930.00 $0.00 • Page __I_of 12 743 SUPPORTING SCHEDULES FOR FY 1998 AND 1999 Date Submitted: August 11,1998 • CHIEF COUNTY: PROGRAMISERVICE TITLE: VICTORIA Screening, Assessment, and Referral Servcies Program I If TYPE OF EXPENDITURE III TOTAL COST IV 2. Part-time Salaries Position Title: FY 1998 FY 1999 2-YEAR TOTAL Total Part-time Salaries $0.00 $0.00 $0.0 Total Salaries (add part-time and full time) $0.00 $4,930.00 $0.00 3. Fringe Benefits Basis of Cost FY 1998 FY 1999 2-YEAR TOTAL a. Retirement Matching 0.074 0.00 365.00 0.00 b. FICA Matching c. Insurance 0.0765 0.0023 0.00 0.00 377.001 12.001 0.00 0.00 d. Unemployment Benefits 0.0028 0.00 14.001 0.00 e. Workers' Compensation 0.00 0.001 0.00 f. Other: (specify) Hos itilization 44.00 0.001 528.00 0.00 Total Fringe Benefits $0.00 $1,296.00 $0.00 TOTAL SALARIES/FRINGE BENEFITS $0.00 $6,226.00 $0.00 Page 3 of 12 744 SUPPORTING SCHEDULES FOR FY 1998 AND 1999 Date Submitted: A�c�ust 11,1998 CHIEF COUNTY: PROGRAWSERVICE TITLE: VICTORIA Screening, Assessment, and Referral Services Program I II III IV TYPE OF EXPENDITURE TOTAL COST TRAVELIFURNISHED TRANSPORTATION Basis of Cost FY 1998 FY 1999 2-YEAR TOTAL 1. Travel a. Mileage b. Per Diem Total Travel $0.00 $0.00 $0.00 2. Furnished Transportation a. Vehicle Purchase/Lease (Include separate justification for any new or replacement vehicles FY 1998 FY 1999 2-YEAR TOTAL • b. Vehicle Operating Ex enses: Monthly Cost FY 1998 FY 1999 2-YEAR TOTAL I. Maintenance II. Fuel III. Insurance IV. Other: (s eci Vehicle Accessories Mobile Radio Total Furnished Transportation $0.00 $0.00 $0.00 TOTAL TRAVEL/FURNISHED TRANSPORTATION $0.00 $0.00 $0.00 INVENTORY OF VEHICLES (make / model I serial number / current mileage): Page 4 of 12 745 SUPPORTING SCHEDULES FOR FY 1998 AND 1999 Date Submitted: August 11,1998_ • CHIEF COUNTY: PROGRAM/SERVICE TITLE: VICTORIA Screening, Assessment, and Referral Services Program I 11 III IV TYPE OF EXPENDITURE TOTAL COST CONTRACT SERVICES Per Unit Cost/ FOR OFFENDERS No. of Units/& 2-YEAR Provider/Service: No. of Days FY 1998 FY 1999 TOTAL 1. SCREENING: 2. ASSESSMENT: Subtotal — Page 1 of 3 Contract Services for Offenders $0.00 $0.00 $0.00 Page 5 of 12 J r1 L_J M SUPPORTING SCHEDULES FOR FY 1998 AND 1999 • Date Submitted: August 11,1998 CHIEF COUNTY: PROGRAWSERVICE TITLE: VICTORIA Screening, Assessment, and Referral Services Program I II III IV TYPE OF EXPENDITURE TOTAL COST CONTRACT SERVICES Per Unit Cost FOR OFFENDERS No. of Units/& 2-YEAR Provider/Service: No. of Days FY 1998 FY 1999 TOTAL 3. OUT -PATIENT -GROUP: Treatment Associates 19@ $22 wk 0.00 5,016.00 0.00 X 12 wks OUTPATIENT-INDIVIDUAL: 40 Treatment Associates 19@ $32-8wks 0.00 5,035.00 0.00 5. DETOX Subtotal — Page 2 of 3 Contract Services for Offenders $0.00 $10,051.00 $0,00 NOTE: Attach copies of all contracts. Page 6 of 12 '74� SUPPORTING SCHEDULES FOR FY 1998 AND 1999 Date Submitted: Auaust 11.1998 VICTORIA Screening, Assessment, and Referral Services Program II III IV I TYPE OF EXPENDITURE TOTAL COST CONTRACT SERVICES Per Unit Cost/ FOR OFFENDERS No. of Units/& 2-YEAR Provider/Service: No. of Days FY 1998 FY 1999 TOTAL 6. RESIDENTIAL: . Treatment Associates 16@$32-55da. 0.00 28,160.00 0.00 Solide Recovery Cntrs 11@$32-55da. 0.00 19,360.00 0.001 7. INTENSIVEIRESIDENTIAL: Treatment Associates 16@$58-35da. 0.00 32,480.00 0.0C Solide Recovery Cntrs 11@$52-35da. 0.00 20,020.00 0.0( Subtotal — Page 3 of Contract Services 1 - $0.-00 - TOTAL (Pages 1 + 2 + 3) OF 3 07 CONTRACT SERVICES FOR OFFENDERS $0.00 $110,1.:0 NOTE: Attach copies of all contracts. .. Page 7 of 12 c SUPPORTING SCHEDULES FOR FY 1998 AND 1999 • Date Submitted: Auaust 11,1998 CHIEF COUNTY: PROGRAMISERVICE TITLE: VICTORIA Screening, Assessment, and Referral Services Program 1 TYPE OF EXPENDITURE 11 111 TOTAL COST IV PROFESSIONAL FEES Basis of Cost FY 1998 FY 1999 2-YEAR TOTAL 1. Fiscal Service Fee CJAD Funding x .0075 2. Other Professional Fees: (s)eci ) Staff Training Licenses/Memberships Registration Fees TOTAL PROFESSIONAL FEES $0.00 $0.00 $0.00 PLIES & OPERATING NDITURES Basis of Cost FY 1998 FY 1999 2-YEAR TOTAL 1. Office Supplies 2. Urinalysis Sup lies Cost per test for UA: 3. Computer Supplies 4. Other Operating Expenditures: sec' TAL SUPPLIES & RATING EXPENDITURES $0.00 $0.00 $0.00 Page 8 of 12 749 0 SUPPORTING SCHEDULES FOR FY 1998 AND 1999 Date Submitted: August 11.1998 • CHIEF COUNTY: PROGRAM/SERVICE TITLE: VICTORIA Screening, Assessment, and Referral Services Program 1 11 111 IV TYPE OF EXPENDITURE TOTAL COST FACILITIES, UTILITIES, & EQUIPMENT 1. Facilities Basis of 2-YEAR a. Renovation/Construct.: Cost: FY 1998 FY 1999 TOTAL I II 111 IV TYPE OF EXPENDITURE TOTAL COST 1. Facilities (continued) Basis of 2-YEAR Cost: FY 1998 FY 1999 TOTAL b. Facil' Maintenance c. Rent / Pa ment d. Other Facility Ex enditures: (specify,) Total Facilities $0.00 $0.00 $0.00 2. Utilities: (specify) Cable Cellular Phone Services Electricity Garbage Gas Phone Installation/Services Water/Sewer Total Utilities $0.00 $0.00 —OQJmk Page 9 of 12 750 SUPPORTING SCHEDULES FOR FY 1998 AND 1999 • Date Submitted: August 11.1998 CHIEF COUNTY: PROGRAMISERVICE TITLE: VICTORIA Screening, Assessment, and Referral Services Program 1 11 111 IV TYPE OF EXPENDITURE TOTAL COST Quantity 2-YEAR 3. Equipment: & FY 1998 FY 1999 TOTAL Unit Cost (Specify each requested item; include justification) Total Equipment $0.00 $0.00 $0.00 TOTAL FACILITIES, UTILITIES, & EQUIPMENT $0.00 $0.00 $0.00 • Page 10 of 12 '75� SUPPORTING SCHEDULES FOR FY 1998 AND 1999 Date Submitted: August 11,1998 CHIEF COUNTY: T PROGRAM/SERVICE TITLE: VICTORIA IScreening, Assessment, and Referral Services Program 9 COUNTY CONTRIBUTIONS FACILITIES, UTILITIES, & EQUIPMENT ITEMS APPROX.COST FY'97 1. Items actually provided by the county during FY'97: Total for FY'97 $0.00 2. Additional items to be prc inty during FY'98 FY'98 Total Additional Items FY'98 $0.00 3. Additional items to be provided by the county during FY'99: FY'99 Total Additional items FY'99 $0.00 For FY'97: Approximate space provided by County at no cost to this program: 15.963 square feet. Approximate cost of space provided by County to this Program: $97 633.00 Page 11 of 12 f� 752 • SUPPORTING SCHEDULES FOR FY 1998 AND 1999 Date Submitted: AR ust 11.1998 CHIEF COUNTY: PROGRAM/SERVICE TITLE: VICTORIA Screening, Assessment, and Referral Services Program INTERFUND TRANSFER Interfund transfers are shown on the Program Budget Summary as either a reduction from or an addition to revenue. Reason for interfund transfer FROM (PROGRAM TITLE) TO (PROGRAM TITLE? AMOUNT FY 1998 AMOUNT FY 1999 AMOUNT AMOUNT OTHER REVENUE FY 1998 FY 1999 Sources of other revenue: C� Page 12 of 12 ite i53 COMMISSIONERS' COURTROOM ACCESSIBILITY Judge Hartzog has instructed the Maintencance man to take the lock of the Courtroom off and it will no longer be locked. The Court discussed this and a Motion was made by Commissioner Floyd and seconded by Commissioner Finster to place this on the agenda for the next time. No actual vote was taken. GENERAL DISCUSSION Commissioner Finster reported he was pleased with the progress made after the damages from the flood. Commissioner Belk said he had no damage due to the flood in Precinct # I. County Auditor Comiskey stated they had received a ballot on changes being made to the Deferred Compensation plan and he gave the correspondence to Commissioner Belk as he is the only Commissioner in the plan. Commissioner Finster stated he would like to try to get another table for the Commissioners' courtroom and Judge Hartzog told him to check into it. ACCOUNTS ALLOWED - COUNTY Claims totaling $334,434.30 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Finster that said claims be approved for payment. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $730,848.82 for the Hospital Bills and $44,617.18 for Indigent Healthcare for a total of $775.466.00 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. C� • 754 • 1 , U A Motion was made by Commissioner Finster and seconded by Commissioner Jurek that the following Budget Amendments be approved. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. BUDGET I1I9ENUMENT RfiQUEB1 J To: Calhoun County Commissioners' Court From: Calhoun County Sheriff's Department (Department making this request) Date: 10/27/98 Z request an amendment to the 1998 budget for the year following line items in my department: GL Account �__ 01-4540-�210 - 01-4540-6320 01-4540-6332 01-4540-6550 01-4504-6930 01-4540-6940 Amendment Account Name ---Amount -Reason Telephone Services —�398-BBB- �O.Ol7 Travel -Out of County �500.00 4, Travel Reimburstment 500.00 Radio Maintenance Physicals > 150.00 ( _ Uniforms 500.00 M-450-7nni Capital Outlay _fig- 4tsa5,Do Net change in total budget for this department is: Other remarks/justification: Z understand that my budget cannot be amended as requested u • Commnaissioners' Court approvbl is obtained. Sigture of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 755 EUDG= AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: 4 (Department making this request) Date: ) O—- 9 1 I request an amendment to the budget for the year) following line items in my department: GL Account # Q l t--o u 5435 Amendment Account Name--- --- Amount ---- Reason ------------------- Yo L _ ZAL Jiz� t,a�v (. Net change in total budget for this department is: $ _--_--�_-^__ I�rl 9 Other remarks/justification: �y�ggg OCT 3 �.JJ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 756 BUDGET AMENDMENT REQUEST 0 Calhoun County Commissioners' Court From:��� - (D part ent making this request) Date: I o—�q-91 I request an amendment to the ( ) budget for the year following line items in my department: Amendment GL # Account -Name— ___Amount,_ /Account qW . 1.8 I RON i, r � Net change in total budget FOCT for this department is: 5Other remarks/justification: O1998 3 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of officialldepartment head: Date of Commissioners' Court approval: *ate posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: i (Department making this request) Date: I Q I request an amendment to the l�t�t8 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------ ------------- ------------------- AR Net change in total budget OCT 3 Q1998 for this department is: $ L; ----------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: (Department making this request) Date: .1—CaI- F I request an amendment to the 1'lbudget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------ ------------- ------------------- Ol aJaS-�113 Oh� �7a Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: •ate of Commissioners' Court approval: Date posted to General Ledger account(s): [L.r1 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (( epartment making this request) request) Date: J 13 -9 99 I request an amendment to the budget for the year following line items .in my department: Amendment GL Account # Account Name Amount -----14Wa----- ------------------ ------------- �11-�0�-5) Net change in total budget for this department is: $ �- ------------- Other remarks/justification: Reason ------------------- • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): � 11 BIIDGET AMENDMENT REQUEST To: Calhoun County CommissionersCourt om: (D partment making this request) Date: 10-oC l-qI I request an amendment to the budget for the year following line items in my department: GL-Account-#- 01--4r�I o- 51903 01-L{510- 5h55 Account -Name -- Net change in total budget for this department is: Other remarks/justification: Amendment Amount ------------- 0 a- Reason ------------------- OCT 301998 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 761 11 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court • From: p (Department maki g this request) Date: I request an amendment to the 1vIlU budget for the year following line items in my department: Amendment GL Account # Account -Name Amount Reason ahs13 01-0160--Mio 3 Net change in total budget for this department is: Other remarks/justification: OCT 301998 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 6A BIIDGET AMENDMENT REQUEST &: Calhoun County Commissioners' Court From: n , , ^� c) A J i (Department making this request) Date: I request an amendment to the )CJ90 budget for the year following line items in my department: Amendment GL -Account -#- --- Account ---- Name ---Amount --------------------- 35�5'L�101 N Net change in total budget for this department is: Other remarks/justification: Reason ------- OCT 3 01998 I understand that my budget cannot be amended as re ted an it Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: &ate posted to General Ledger account(s): 763 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court gyp From: ,,, (Department making this request) Date: I request an amendment to the ---OaL budget for the (year) following line items in my department: GL Account M YYYYYYYYYYYYY 01- (+5.1)5- 6450 01_45.05-51L-n Amendment Account Name Amount YYYYYYYYYYYYYYYYYY YYYY1rY1rYYYYY1r I a w. a0 /� b c7 /> • �Z C o . 0'0� Net change in total budget for this department is: Other remarks/justification: s _o eaaasmamaeama Reason YYYYYYYYYYY�YYYY�Y�N Y�Y 0 OCT 301998 • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: /A / • Date of Commissioners' Court approval: Cr l Y Date posted to General Ledger account(s): ��4 0 Calhoun county Commissioners ,Cnourt From: 4az paJ� t 2l c a�M_ n (Department making this request) Date I request an amendment to the budget for the year following line items.in my department: Amendment GL -Account-- ---Account -Name--- ---Amount---- ------------------ Reason ------------------- Net change in total budget V for this department is: $ other remarks/justification: IN OCT 3Q1998 I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: to posted to General Ledger account(s): 765 11-25-1997 3:43PM FPQ4 CALHC"4 CO. AUDITOR 512 553 4S14 P.2 BUDGET AMMDMENT RZiMMI To: Calhoun county commissioners, Court From:'' IS 4) 6 ✓'Y -0 (Department making this request) i Date: '? , y _ -U I request an amendma;nt to zne .19U_ budget for the .( year following line items in my department - Amendment GL Account 1i —Account-Name ---Amount --Reason,. /QDo.o© Net change is total I:udget _ j Ell for this depzrtment :Cs:other remarksfjustification: I understand that my budget cannot be amended as requested until Commissioners' court approval is obtained. Signature of officialidepartment head: y Date of Commissioners' Court approval: ,ice Date posted to General Ledger accounts):rf�y„� • To: Calhoun County Comm issionersI Court From:G D�Qpi �T�x ^. (Department making this request) Date: I () —aCj __9 8 1 requestq91 budget for the an amendment to the year following line items .in my department: GL-Account-ff- Ol - 5 Pao oI -faq 0 7EfC3 Account Name--- Co S Net change in total budget for this department is: other remarks/justification: Amendment Reason Amount---- ------- easo -easo ------ � 3�1 3 I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' court approval: Date posted to General Ledger account(s): 767 1 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: r (Department making this request) Date: I request an amendment to the 11� budget for the year following line items in my department: Amendment GL Account # Account Name ___Amount ^______Reason Net change in total budget for this department is: Other remarks/justification: $--------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BIIDGET AMENDMENT REQUEST : Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the ( ) budget for the year following line items in my department: GL Account # Account Name o u(n6a.9� 'J� Net change in total budget for this department is: other remarks/justification: Amendment ---Amount =14 �-- Reason ------------------- OCT 301998 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): n 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Depar went making this request) Date: I request an amendment to the l budget for the • year following line items .in my department: Amendment GL Account # Account Name Amount Reason ------------- --------------------- ---------- -------------------- (a�t��i o i-L�5L�D-G!-o -P-a� YA ate, g Net change in total budget --p U 1f/ Ly �) • for this department is: $ — 0 -- Other remarks/justification: OCT 3 d1998 { I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): PAYPHONE SERVICE - PAYHONE CORP. PROVIDER A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to elect to go with Option 1 - Zero (0) Commission as shown in the previously recorded letter from Payphone Corp. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. GENERAL DISCUSSION Mark Daigle informed the court they have received the weapons they ordered, and will be standard for all officers. THE COURT ADJOURNED. C 7"70 • • 0 REGULAR NOVEMBER TERM THE STATE OF TEXAS $ COUNTY OF CALHOUN S HELD NOVEM13ER 9, 1998 BE IT REMEMBERED, that on this the 9th day of November A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l COmmissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Floyd and seconded by Commissioner Finster that the minutes of the August 14th and August 31st be approved. Commissioners Floyd, Finster, Jurek, Belk and Judge Hartzog all voted in favor. Howard G. Hartzog, County Judge Leroy Be , Commissioner, Pct i Franklin Jurek Commissioner, Pct. 2 H. F oy Commissioner, Pct. 3 Kennet Finster Commissioner, Pct. 4 Marlene Pau County Clerk 771 BIDS AND PROPOSALS - FUEL BIDS The following bids were received for fuel for the period beginning November 16 and ending December 15, 1998 and after reviewing said bids a Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to award the fuel for delivered fuel to Diebel Oil Co. • and to Mauritiz and Couey for fuel for the automated card system. Commissioner Jurek, Floyd, Belk, Finster, and Judge Hartzog all voted in favor. FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ X 3800 = $. Q6 'gin PREMIUM UNLEADED GASOLINE $ _ X 4000 = $ s 2,15o DIESEL FUEL (LOW SULFUR) $ L'-)J X 2500 = $ 13n2S?AID TOTAL BID PRICE $ THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING NOVEMBER 16, AND ENDING DECEMBER 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASIN DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: k %,TFnr(, Q�l1,L f,[/�, ADDRESS &B r-)F 71 n CITY, STATE, ZIP PC�RT LA y A(,),,,,, -/ a'" / ? PHONE NUMBER S S' a- J R -;1 V AUTHORIZED SIGNATURE: TITLE DATE lei 0 a� FUEL BID PROPOSAL FSPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL, WE THE UNDERSIGNED, E TO FURNISH FUEL, ACCORDING TO THE ATTACHED FUEL SPECIFICATIONS, USING AN AUTOMATED CARD SYSTEM, TO THE COUNTY'S SHERIFF'S DEPARTMENT, PROBATION DEPARTMENT, HOSPITAL, EMERGENCY MEDICAL SERVICE AND OTHER VEHICLES AS DESIGNATED FROM TIME TO TIME BY THE COMMISSIONERS COURT AT THE FOLLOWING AVERAGE MONTHLY PRICE PER GALLON AND AT THE FOLLOWING TWENTY-FOUR HOUR AVAILABILITY LOCATION; PRICE PER GALLON UNLEADED GASOLINE PREMIUM UNLEADED GASOLINE DIESEL FUEL $ 5000 LOCATION: MUST BE WITHIN THE CITY OF PORT LAVACA OR WITHIN A (5) FIVE MILE RADIUS OF THE CITY OF PORT LAVACA.) THE CONTRACT WILL BE FOR THE PERIOD BEGINNING NOVEMBER 16, AND ENDING DECEMBER 15, 1998. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT INVOICES ON PURCHASES TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. .E OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: sr a - 78Z • 9N©f TITLEL11 DATE 0 7'73 BIDS AND PROPOSALS - 1999 PICK-UP FOR BUILDING MAINTENANCE The following bids were received for a new 1999 Pick-up for Building Maintenance. After Charles Crober reviewed the bids he recommended that Port Cities Ford be awarded the bid. A Motion was madeby Commissioner Finster and seconded by Commissioner Jurek to award the bid to Port Cities Ford, the low bidder, for the amount of $13,919.85. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. SPECIFICATIONS G PROPOSAL FOR ONE NEW 1999 PICKUP TRUCK CALHOUN COUNTY BUILDING MAINTENANCE 1) NEW 1999 MODEL 1/2 TON, FULL BED PICKUP 2) 6 CYLINDER ENGINE 3) AIR CONDITIONING 4) AUTOMATIC TRANSMISSION 7) AM/FM RADIO 8) POWER STEERING 9) POWER BRAKES 10) STANDARD LARGE MIRRORS (2) 11) VINYL SEATS 12) VINYL FLOOR 13) COLOR RESTRICTION - BODY - GRAY BID PRICE $ 15� 3�6 �,u 2ccc _J2�w_& C:&�, DELIVERY DATE: BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEH:CLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPER WORK NECESSARY FOR TITLE APPLICATION. Z • • THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE • PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ADDRESS; CITY, STATE, ZIP• AUTHORIZED SIGNATURE:, o Crr c'7�ia TITLE: `? D o 4 tom,,,., . . • '7`75 SPECIFICATIONS & PROPOSAL FOR ONE NEW 1999 PICKUP TRUCK CALHOUN COUNTY BUILDING MAINTENANCE 1) NEW 1999 MODEL 1/2 TON, FULL BED PICKUP 2) 6 CYLINDER ENGINE 3) AIR CONDITIONING 4) AUTOMATIC TRANSMISSION 7) AM/FM RADIO S) POWER STEERING 9) POWER BRAKES 10) STANDARD LARGE MIRRORS (2) 11) VINYL SEATS 12) VINYL FLOOR 13 ) COLOR RESTRICTION — BODY — GRAY — Fjl (,✓1�� A)h, 7• j Ov(.,BLihtc If BID PRICE $ , 2,79.6y DELIVERY DATE: 0 TO V-5 c0A-4,S BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLES) HAS TAKEN DELIVERY, INSPECTED THE VEH:CLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPER WORK NECESSARY FOR TITLE APPLICATION. • • %'�'a 6 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID • AND ANOTHER BID ACCEPTED. NAME: _ PHII ROTT MOTORS INC ADDRESS: P.O. BOX 876 CITY, STATE, ZIP• AUTHORIZED SIGNATURE: TITLE: C� • / -jff- F 73 -S-M 8- eX7 ldV� r4t.1, �&q 7 ZV-VWC . 7'77 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE • TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Leo�. z\. ^o,,&t qyra ADDRESS: LAW- N&v&kko CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: lied- 0 0 i Ul • SPECIFICATIONS & PROPOSAL FOR ONE NEW 1999 PICKUP TRUCK CALHOUN COUNTY BUILDING MAINTENANCE 1) NEW 1999 MODEL 1/2 TON, FULL BED PICKUP 2) 6 CYLINDER ENGINE 3) AIR CONDITIONING 4) AUTOMATIC TRANSMISSION 7) AM/FM RADIO 8) POWER STEERING 9) POWER BRAKES 10) STANDARD LARGE MIRRORS (2) 11) VINYL SEATS 12) VINYL FLOOR 13) COLOR RESTRICTION — BODY — GRAY BID PRICE $ �7j�3� oo + LrcfTNw r�e3 DELIVERY DATE: G— $ weeks., BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: I. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEH_CLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPER WORK NECESSARY FOR TITLE APPLICATION. 779 SPECIFICATIONS i PROPOSAL FOR ONE NEW 1999 PICKUP TRUCK CALHOUN COUNTY BUILDING MAINTENANCE F/7- x/- 149--4j,e 1) NEW.1999 MODEL 1/2 TON, FULL BED PICKUP CjgA 2) 6 CYLINDER ENGINE 3 ) AIR CONDITIONING 4Va- 4) AUTOMATIC TRANSMISSION 7) AM/FM RADIO 8) POWER STEERING 9) POWER BRAKES 10) STANDARD LARGE MIRRORS (2) 11) VINYL SEATS 12) VINYL FLOOR y1V 13) COLOR RESTRICTION - BODY - GRAY BID PRICE DELIVERY DATE: t�aa,,% 1!7A !J /�O�✓arn //,, .� BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: I. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY INSPECTED THE VEHTCLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPER WORK NECESSARY FOR TITLE E APPLICATION. ZG . • • '760 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY, DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME• ADDRESS: lui� CITY, STATE, ZIP: AUTHORIZED SIGNAZ TITLE: ��o. • • w SPECIFICATIONS & PROPOSAL FOR ONE NEW 1999 PICKUP TRUCK CALHOUN COUNTY BUILDING MAINTENANCE z1) NEW 1999 MODEL 1/2 TON, FULL BED PICKUP 12) 6 CYLINDER ENGINE -3) AIR CONDITIONING A) AUTOMATIC TRANSMISSION 7) AM/FM RADIO 8) POWER STEERING 9) POWER BRAKES 10) STANDARD LARGE MIRRORS (2) 11) VINYL SEATS 12) VINYL FLOOR 13) COLOR RESTRICTION - BODY - GRAY BID PRICE $ mA3 .5w6/hai%At / � } DELIVERY DATE: ORDt--agh ol.'s BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEH:CLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPER WORK NECESSARY FOR TITLE APPLICATION. • • "a4L' toCA%/sTA-- 141s r -I L THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY, DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Pit' Z_-- ADDRES CITY, AUTHOR TITLE: 0 • 783 Prepared for: G M C�� Ifindom? Sticker Prepared by: JOHN C. MORROW LEONARD JOHNSON'S AUTO RANCH INC 1406 W MAIN P.O. BOX 1008 EDNA, TX 77957 Phone. (512) 782-5233 Fax (512)782-3234 1999 1500 2WD Reg Cab w/RSS Decor VORTEC 4300 (262 CID) V6 SFI Gas Engine EXTERIOR: Storm Gray (Met.) 4-Speed Automatic Trans w/Overdrive INTERIOR: Graphite Vinyl caMC CODE MODEL AND FACTORY OPTIONS MSRP TC15903 1999 1500 2WD Reg Cab w/R9S Decor 16,256.00 R9S SL Decor Package 1SA Marketing Option Package N/C 16Z Mkt Opt Pkg Discount N/C NOT AVAILABLE BEFORE MARCH 1999 NIC Tire Weight Tax - Model WC R6R Commercial Group 658.00 E63 Wideside Body PackageWC C7H 6400 lbs. Gross Vehicle Weight Rating Z83 Smooth Ride Suspension Package WC FE9 Federal Emissions WC L35 VORTEC 4300 (262 CID) V6 SFI Gas Engine NIC M30 4-Speed Automatic Trans w/Overdrive WC GUS 3.42 Rear Axle Ratio N/C QNF P235775R16 All Season Biackwall N/C Tire Weight Tax - Front Tires WC C80 Air Conditioning 805.00 ULt AM/FM w/Seek-Scan and Clock WC AE7 Front 4=0140 Reclining Split Bench N/C ZY1 Single Tone Paint NIC No Optional Stripe N/C 14 Storm Gray (Met.) NIC 14 Storm Gray (Met.) NIC 12V Graphite Vinyl NIC No Stripe Available N/C i SUBTOTAL MSRP 17,718.00 ADJUSTMENTS 0.00 EPA City: 16.0 mpg DESTINATION CHARGE 640.00 EPA Highway: 20.0 mpg TOTAL PRICE ($) 18,358.00 Pape 4 October 27, 19% 0 0 • STR T*- / Ls -,,Z 0 • • SPECIFICATIONS E PROPOSAL FOR ONE NEW 1999 PICKUP TRUCK CALHOUN COUNTY BUILDING MAINTENANCE 1) NEW 1999 MODEL 1/2 TON, FULL BED PICKUP 2) 6 CYLINDER ENGINE 3) AIR CONDITIONING 4) AUTOMATIC TRANSMISSION 7) AM/FM RADIO 8) POWER STEERING 9) POWER BRAKES 10) STANDARD LARGE MIRRORS (2) 11) VINYL SEATS 12) VINYL FLOOR 13) COLOR RESTRICTION - BODY - GRAY BID PRICE $ (3 Ci SOOo DELIVERY DATE: A?t�x, Io0-go DAYS BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEH:CLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPER WORK NECESSARY FOR TITLE APPLICATION. 765 l THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: 'Fe (t--r) ADDRESS: gon o CITY, STATE, ZIP: t2o L% K % lk. 194Gp AUTHORIZED SIGNATURE: TITLE: FL6iLr SAL S 0 A • FM 0 i • SPECIFICATIONS & PROPOSAL FOR ONE NEW 1999 PICKUP TRUCK CALHOUN COUNTY BUILDING MAINTENANCE 1) NEW 1999 MODEL 1/2 TON, FULL BED PICKUP 2) 6 CYLINDER ENGINE 3) AIR CONDITIONING 4) AUTOMATIC TRANSMISSION 7) AM/FM RADIO 8) POWER STEERING 9) POWER BRAKES 10) STANDARD LARGE MIRRORS (2) 11) VINYL SEATS 12) VINYL FLOOR 13) COLOR RESTRICTION - BODY - GRAY BID PRICE $ f ,91q T s ter - DELIVERY DATE: T�tN I, �RY9 BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES" STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLES) HAS TAKEN DELIVERY, INSPECTED THE VEH:CLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPER WORK NECESSARY FOR TITLE APPLICATION. 787 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE. REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ADDRESS: t�id 5 / S- d CITY, STATE, ZIP: oq 11171. AUTHORIZED SIGNATURE: TITLE: kr? Nu�j�1 • 788 CANVASS THE RETURNS OF GENERAL ELECTION The Court canvassed the returns of the by Commissioner Election of Floydva der 3rd d a Motion was seconded by Commissioner aJurek to acceptnthe Canvass. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - HELICAL CAT SCANNER -MEMORIAL MEDICAL The following bids were received for a Helical Cat Scanner for Memorial Medical Center. The hospital took the bids to check them out. GE Medical Systems General Electric company P0. Boa 414, Milwaukee. W153201 Memorial Port Lavaca Helical CT Scanner Re 1 NAME; DEAN FORD DATE: 11/09/98 ADDRESS: 1111 NW LOOP.STE 100 ►{OUSTON TX 77008 SIGNATURE• TfTf E ACCOUNT MANAGER TELEPHONE NUMBER: 713-8034242 THIS LEASE OF A HELICAL CAT SCANNER FOR MEMORIAL MEDICAL CENTER HOWARD G. HARTZOG COUNTYJUDGE CALHOUN COUNTY, TEXAS 211 S. ANN - COUNTY COURTHOUSE PORT LAVACA, TEXAS 77979 SYSTEM AT SYRS. FMV APR TOTAL FINANCE COST EF RETURNED IS PRESENTED TO: S11.810.62 mo. System $ 2.125.00 mo Service (no glass coverage) S13y35.62 mo. Total .5% S8637.20 THE ABOVE LEASE APR IS ONLY VALID FOR 14 DAYS FROM NOVEMBER 9,1998. MARKET FLUCTUATIONS PREVENT GE FROM GRANTING A RUN RATE BEYOND 14 DAYS. A SIGNED QUOTATION, AND PURCHASE ORDER WELL SECURE THE ABOVE PAYMENT. • Validation -PJL._a� Philips equipment has been carefully tested to assure that the actual implementation of the DICOM interfaclee corresponds wit the Conformance Statement. Where Philips equipment is linked to non -Philips equipment, the first step is to compare the relevant Conformance Statements. If the Conformance Statements indicate that successful information exchange should be possible, additional validation tests will be necessary to ensure the functionality, performance, accuracy and stability of image and image related data. It is the responsibility of the user (or user's agent) to specify the appropriate test suite and to carry out the additional validation tests. • New versions of the DICOM Standard The DICOM Standard will evolve in future to meet the user's growing requirements and to incorporate new features and technologies. Philips is actively involved in this evolution and plans to adapt its equipment to future versions of the DICOM Standard. In order to do so, Philips reserves the right to make changes to its products or to discontinue its delivery. The user should ensure that any non -Philips provider linking to Philips equipment, also adapts to future version of the DICOM Standard. If not, the incorporation of DICOM enhancements into Philips equipment may lead to loss of connectivity (in case of networking) and incompatibility (in case of media). 59. PMSNAC will provide on -site applications for the proposed equipment following installation of the system according to the schedule on the attached quotation for a maximum of four people. Where quoted, follow-up applications visits will be provided during the warranty period. 60. All Philips Medical Systems products shipped from our factories as of November 30, 1997 are year 2000 compliant. If for any reason, a Philips Medical Systems product shipped from our factories after this date is not year 2000 compliant, it will be made compliant free of charge. 61. Proposal is F.O.B. DESTINATION, title and risk of loss shall pass to the customer a the point of delivery to the customer's loading dock or approved warehouse or other storage facility. Freight is prepaid and absorbed. Standard installation is included in the quoted price. The hospitals responsibilities are generall)� described in PMSNAC's Conditions of Sale (reverse of quotation), #5. 62. Meets direct sale Ia. $678,756.00 lb. 1st year warranty 2nd - Sth year $39,750 per year x 4 years = $159,000 2. A fair market value lease for 5 years 2a. $11, 762.84 per month for 60 months 2b. 1st year warranty 2nd - 5th year $39,750 per year x 4 years = $159,000 63. The Philips AV Performance CT was introduced October 1996 and shown at RSNA 1996. The AV Performance - S (Solid State Detectors) was introduced and shown at RSNA 1997. 64. Delivery dates will be determined based on equipment availability and customer site readiness. PMSNAC will meet those mutually agreed upon delivery dates. Delivery is currently 60 - 150 days (depending on equipment configuration) from acceptance of a contingency free purchase order at Philips Medical Systems Skeleton, CT headquarters. 65. Meets we attached reference list. 66. Meets service engineer located in Victoria, Texas. • KIN( ;1i6-1-OE Mff F& ` 790 The following bids were received for Memorial Medical Plaza Renovation Phase 1 and the hospital is to review the bids and return with a recommendation. BID FORM FOR SUBCONTRACTOR • Document 00120 Page i PROJECT. Phase One - Memorial Medical Plaza Renovation Port Lavaca, Texas Project No. 9801 ARCHITECT: Mr. Jamie Partlow, AIA PDH + A Architects, Inc. 1770 St James Place, Suite 110 Houston, Texas 77056 BID FROM: N I L I EN�120 ME AL -wail 5E5 d�sroa �"X -7'iWZ 61D TO: Calhoun County Commissioner's Court County Courthouse 211 South Ann Street Port Lave=, TX 77979 Attn: The Honorable Howard G. Hartzog County Judge T e SUBCONTRACTOR'S TYPE OF WORK; �760eeI t 1>EMOL ITI.0 .0 A. Having examined the Contract Documents. Conditions of the Contract and • Bidding Project listed above, and having visited the site and examined all carxfitiors aRecli Documents tithe undersigned.Subcontractor proposes to perform the complete Work his/her m opore, o the Project, the the said Documents for the sum or sums set forth below. f the required by This Subcontractor aclowMedges the receipt of Addendum No. - through Addendum No. Issued during the bidding and has included all revisions described Within Nsiher Bid B. In submitting this bid, the undersigned Subcontactor agrees to: I. Hold the bid open for acceptance for 60 days from Bid Time. 2 Accept the right of the Owner to reject any, or a8 bids to waive Informalibes, and to accept the bid Which the Owner corsiders most advantageous to him. 3. Enter into and execute a contact if awarded, on the basis of the bid requirements. 4. Accomplish Work to accordance With Contract heroin,. Documents Within the Contract Time offered S. Furnish the insurenee specified in Document ooslZ 6. Furnish the performance and payment surety bonds specified in Document DWI I. 7. Furnish the financial statement and safety modifier specified in Document 00011. C. 'The undersigned Subcontractor agrees to perform the complete his/h Lump -sum mp•sum price of: er portion of the Work for the Written in Words. (Amount In figures) • Memorial Medical Plaza Renovation Part Lavaca. Texas Project No. 9801 Issued for Bidding n►'"A 810 FORM FOR SUBCONTRACTOR Docu nent 00120 Page 2 D. Alternates; If any or all the alternates specified in Section 01030 are incorporated and accepted the undersigned subcontractor agrees to adjustthe vial by the amount)ndcated opposite alternates listed below: Alternate No. 1 : Provide expanded outpatient anie in lieu of shell space. Add the sum of O 'g t )> Alternate No. 2 : Provide buildout Space 8 as clinic in lieu of shell space. Add the sum of $ N O i5 t p Alternate No. 3: Provide Add-Oaduct (cross out one) the sum of S , Alternate No. 4: Provide fJ W Add -Deduct (cross out one) the sum of E. Unit Prices: If any or all the Unit prices specified in Section 01028 are incorporated end accepted, the undersigned Subcontractor agrees to adjust the bid by the amount indicated. Additional unit prices may be requested during bidding by the CormtrhxAon Manager. - Unit Price No._ Provide N 1 \ Add -Deduct (cross cut one) the sum of S j / Urid Price No._: Provide N I A Add -Deduct (cross out one) the sum of S - .. . Unit Price No.�; Provide Add -Deduct (cross out one) the sum of $ Unit Price No._; Provide Add -Deduct (cross out one) the sum of F. Changes in the Work This Subcontzscior states Chat charges for overhead and profit In connection with authorized changes in the Work shag be as fcaows: 1. For a Net IncreQ&ed Cost; tabor and material cost shall include a maximum marimp of : -A overhead and Zc % profiL 2. For a Net Decreased Cost: Labor and material coat shag include a maximum markup of -to-'A overhead and 'Zo % profd G. Upon receipt of Notice of Acceptance of this Bid, this Subcontractor agrees to execule the forrrd Conrad Wthin ten days and delver the required Performer and Payment Bonds, to the Owner for the faithful performance of this Contract. Memorial Medical Plaza Renovation ^IxtLavace, Texas .lied No. 9601 6 Issued for Bidding • BIO FORM FOR SUBCONTRACTOR • Document 00t2o Page 3 • H. This Subcontractor hereby agrees to start the V"k order this Contract on or before a date to be spe-cifi^ed in the `Notice to Proceed- issued by Ownrr and to fully complete the project vithin ...__r W radar days, �- QLA.ISTEr♦_ n Date If aidder Is a corporation, comPlete the fdtovwng: 'ATTE Notary :®k. PAULA M.FLANDERS ; Notary Public, State of Taxes My Commission Expires of-29A2 Memorial Medical Pia= Renovation Port Lavaca, Texas Project No. Saot )usro,a % l x -77o9Z �-T13-) (-02 o3' fax Number END OF DOCUMENT Issued for Bidding 733 Ken's Construction & Paving P.O. Bbx 777 Adkins, Texas 78101 (210)649-4060 Fax (210) 649-1850 Schedule of Value Memorial Medical Plaza Renovation MCC Project No.11236 Ken's Construction & Paving is pleased to provide you with a Schedule of Value on the Memorial Medical Plaza Renovation. 1. Performance & Payment Bond $ 18,750.00 2. Mobilization, Safety & Barricade $ 13,009.00 3. Utility Work $ 52,000.00 • 4. 1 '/2" of Hot Mix over 1 course surface Treatment Parking Lot $ 82,000.00 5. 6" Concrete Pavement over 8" Cement Stabilized Limestone $150,000.00 6. 1 1/2" Hot Mix over 6" Limestone and Sealcoat $ 24,000.00 7. Dock Area Replacement and Repair $ 24,000.00 8. Concrete Pavers $ 55,000.00 9. Sidewalk Demo and Replacement $ 10,758.00 10. Point Repair $ 82,329.00 11. Cement Stabilized Base Area $ 11,154.00 12. Curb and Gutter $ 75,000.00 13. Striping $ 7,000.00 14. Concrete Demo and Replacement 22,000 S.F. $145,000.00 TOTAL $750,000.00 Thank you, Larry tines • Estimator (210) 865-0866 Mobile (210)506-4534 Pager 794 BID FORM FOR SUBCONTRACTOR • Ddwmeed 00t2I Page PROJECT; Phase One - Memorial Medical Plaza Renovation Pon Lavaca, Tema Project No, 9801 ARCHITECT: Mr, JarNe Pardow, AIA POM + A Architects, Inc. - 1770 St. James Plate, Suite 110 Houston, Texas T70SO BID FROM: Robert Adkins Masonry _ P. O Box 83 Victoria TX 77902 HID TO: Calhoun County Commissioner's Court County Courthouse 211 South Ann Street Part Lavao.TX M79 Attn: The Honorable MowaM G. Hartzog County Judge SUBCONTRACTOR'S TYPE OF WORK: Masonry A. Having examined the CorrtracT Documents, Conditions of the Contract and Bidding Documents of the Project listed above, and having visited the site and exarned all nvtdtirrd affecting the Project, the undersigned Subcontrmaor proposes to perform the complete Work hisflwar portion of Me required by • the add Documents tar the sum or sums set forth blow. This Subcontractor aolohowedges the receipt of Addendum No, 1 through Addendum No. issued during thebudding and has imWded all revisions deaaiheQ wthin hisA,e. B:d 9. In subrriting this bid, the undersigned Subcontracorr agrees to: 1. Hold the bid open for acceptance for 60 days from old Time, 2 Acctot the right of the owner to reject any, or as bids, to waive irdorsraFties, and to accept the bid which the Owner considers Rust advantageous to hum. 3. Enter into and execute a contract if awarded. on Vhe basis or the bid reatfremeras. A. Aeeomprnh Wwk in gczcrdm$ce with Contract Documents wJWn Vie Contract Tame offered hersin. 5, Fum sh the inmxw ce specified in Document 0oelL G. Furnish the Perforttonee end Paymerit surety bonds specified in Ooennhem 00011. 7. Punish the I nhan cia) statement and safety mod@er specified in Document 00011. C. The undersigned Subcorreaetor agrees to perform the camplete hisoher Portion of the Work for the Lump Sum price of. One hundred twenty-six thousand four hundred dollars (ARkxint vrmen in words. This govern) (= 1 26, 400. 00 1 (Amount in agrees) Memorimi Medical Plaza Rwwvation Pat Lavaea• Tares Project No, "01 • (slued for Eidcing 795 wnr.ur 880 FORM FOR SUBCONTRACTOR • Document 001zo Page z D. Allamasss: It any or all the alternates speeded In Section 01=are incorporated and accepted, the undersigned Subcontrxtor agrees to adjtat the bid by the amount irxficated opposite altzmateS listed below. Alternate, No. 1 : provide expanded outpatient clinic in 8eu of shall epee. Add the sum of Agtrnate No. 2 : Provide buiidout Spa" 0 as clinic in ieu of shed space. Add the sum of S Alternate No. S: Provide Add -Deduct (eras out one) the sum of $ Alternate No. 4: Pr&Ads Add -Deduct (cross out one) the sum at E. Unit Prices: If any oral? the wit prices specified in Secdon 01026 are incorporated and aetepted, the undersigned SubconCaclor agrees to adjust trio bid by the amount indicated. Addtionai unit prices may be requested during bidding by the Comb, ction Manager. Unit Price No. Provide Add -Deduct (ros, out one) the sum of Unit Prig No.__ Provide Add-Doduet (crow out one) the sum of S Unit Price No.—: Provide Add-Osduct (crass out one) the sum of E Unit Price No.^ Provide Add-Oadrd (crass out one) the sum of S F. ChwVcs in the WorK TNs Subcontractor states that charges for Overaead and proat In connection with authorized dnnges in Moe VYui shalt be as follows: 1. For a Net Increased Cost Labor and material coal atoll include a hrutirnum aoanup of 3 5 -A overhead and 1 5 #A profit Z Per a Net Dearaased Cos[ Labor and material cost strdl incGrde a mardmum meritup of 3 5 % overhead and 5 % profit G. Upon rocdpt of Noses of Acmeptanes of this; Sid. tres Subcontractor agreca to essoute the formal C"=Zd within ten days and deliver the required Performance and Payment Serves. to the Owner for the fait U pwfcnnenea of Mrs Cormact Memorial Medical Plaza Renovation Part Lavaca, Tema ' Project No. WW1 Issued for Bidtinp , a m "+^ 610 FORM FOR SUBCONTRACTOR Ddatantent 0012D Page 3 K This Subcontractor hereby Wee$ to start the work under this Contract an or before a Sale to be ePed6ed in the -NCO" to Proceed" issued by Owner and to hAy complete the project WIMin • 2jQ_caiendw days. RespecAsy Sub"dked, Owner re P. O. Box 83, Victoria, Texas 77902 It pidder is a corporation, complete the roeowinp: ATTEST: Notary • Menlaial Msdtot PIm Renovation Port lard Tms Ptejett Na owl • (512) 575-1784 Fax Number END OF DOCUMENT Issued for alddnp 737 1406 Waverly, Suite 100 page + P.O. Box 925399 Houston, TX 77292-5399 (713)861-0020 FAX (713) 861-0905 • Structure Memorial Medical Plaza Phase I Spaw Maxwell Company Architect PDH+A 4321 Directors Row Location Port Lavaca, TX Houston, TX 77092 Owner We "M k wssim tb faikwM desat'bd mantsis for Os show Mmatem, k ewmdssas wa the conamsoftbs Cods of&ssdud Rsaim d Amc 4utitm aswa Corwuam sW tb following tams and mWinau, ioalWloe msw ukmW to mil AW. wWah Vm exepmm by you attbis popmd. m mead r sW raptal by You. INCLUSIONS Furnish all structural steel and associated support steel per contract documents. Reference drawing A0.1 for phasing plan for entire project. Furnish metal fabrications per contract documents. Furnish all fasteners and accessories. Furnish all structural joists and bridging. Furnish all steel decking and accessories. Furnish steel structure and truss system for (2 each) Porte Cocheres. Furnish 8line guardrails. Provide all sleeves and inserts for railing. • Furnish miscellaneous steel support for (one) X-ray equipment room. Furnish uni-strut support for (one) X-ray equipment room. Furnish for installation by others 16 ea. cast abrasive stair nosings. Furnish door frame bracing for lead lined doors at X-ray room. Furnish guard posts or bollards 8" dla. - 10 each. Furnish guard posts or bollards 6" dia. -.6 each. Furnish guard posts or bollards 4" x 9" tube for signs as per AS-2 - 10 each. Provide for installation by others; steel framing for dock levelers. Furnish framing as roof for RTU fan and exhaust penetrations. Furnish framing for roof of skylights. Furnish steel lintels for installation by others. (see note 11, drawing Al.1) Furnish lavatory top supports. Furnish framing for ceiling hung toilet partition supports in rooms E114 and E118. enwe: k—payuem is tme merle r WN4 You egme to M immmt m ds&neti Mmmb by me time Ibey m due a me rate of YAP" scow. AM if mis Cmmd is p wW in tbo brad• of m AswmeY foe mikWew, a UcageatW by sus, you Wa to M w mmo mWe wary, Ar. Mi PsYmwr mad" Se WW btsof m dm sW MAW k dmr amrmt ss Wip w Oil" In tb 01Y ofHaama. Husis Canty. Ten NW ae F.0.9. 9Nippkg pgm wlm WSht dkwW tn: robin We erm to oasmaae WPtsmt: tiwdetee rim foraommmcisg acwpledty ebipmmumbsrdmtb fdimkg oo.dltiaos: wlmk —dyr Bw the dW orWmUd ofdds Pmpsd eourbameolnM mudbUU,, -A,pawd o CamaW', wYbia �dqs s0a scalp of** dmwisp by You. marstPnt of f m tsdtkg witty so dwe 6nm Ab"ad dali bscow s amneos miY upm sppovs, A w bme offm inHosvos, Tar, • Nopa,l.akttaeo06MS enr&A wW be ddivmd t Yow. The clime Pmporl, kdudlot me sum mdaasdWme sttso,ed k soapW composY HMO swume: PtinndNms: Dab: BY: JARCO STEEL, INC. L72 Deis: [I/m g e' " • • 1406 Waverly, Suite 100 page # P.O. Box 925399 . Houston, TX 77292-5399 (713)861-0020 FAX (713) 861-0905 3h11CtUte Memorial Medical Plaza Phase I Spaw Maxwell Company Amhtted PDH+A 4321 Directors Row Location Port Lavaca, TX Houston, TX 77092 A4n: Ike Allen Owner wopropweroIfoniahtMfdbwreadw(beddWs.ftmforofabove.mad.,:sf et, vAjwjdon ofesuoeMtM coatspropoe.—speofAmarbao 6ulmbdSbd Cadmetlao ad dw tolbwind lean ad oattditloaa, htdaaod dtow arched ro db ehett, whlah epm fedpldiof by You of 'Ws propose, aw agwd to ad auaprd by yoe. INCLUSIONS, CONT Furnish framing for overhead door supports - 2 ea. Furnish aluminum ladders - 2 ea. Framing and decking required to close up existing canopy at Col. XE3 and XE4. Framing and decking required to close up roof hatch openings per demolition note 4A1.1 Lump Sum of..........................................................................$174,306.00 'aae: be eawpgdent b nor mde as a8=4 you Was to ply telwaa m depend peyteinb by at tlr fty ree doe a dw area of a%per aaun . And if die CaotraG if plead in the fares open Attorney for ocOntioe. a ifmdmeed by Mgt. You � topoy ea ea ems" som Wa da, Atl paytnwb tatdd M mat hereof en doe ad payabb i. dntm = ato pre ht oa dso, In da pry efHomon, Hmb ced,y. Tax& Pdm m Y.0.8. $Wppimg pokt wbh hd& atlewod to: lobdd wa aptw w aammmoa ahiptntat rho dam; pi`eu raaere"WAMI aeataptetinp fhipmaab an bawd mow dgawbp wnddma: dtldo _day, dam top dfb depproW ofddo propose as our hems oflba, w time below, "AWoudw CmmsaW,widsiu dayseBateeeiptordadrm%Wby Yau. whe's"a so examtdaavaaapret of sPropose adMtto ld dgallomdb dae,ad tldibwemeaoaaoare atilt' Wao approvdaae hams olRoahHatrean.Tan, add n�i dgys state o,adtoYw.. the aboaa Pmpod, loddiq the Matmt and oondtioro sandsed b acaptd : wrej OCT-22-199f) 09--13 rasurn P.11 BID FORM FOR SUBCONTRACTOR • Doe mere 00i2o Page t PROJECT: Phase One - Memorial Media Plain Renovation Port Lava=. Texas Project No. 9801 ARCHITECT: Mr. Jamie Patlow. AIA PDH A Architects, Inc. 1 T70 SL James Ptace, Suite 110 Houston, Texas 770% 91O FROM: Rain King, Inc'. 2006 Delmar Victoria, Texas 77901 BID TO: Calhoun County Commissioner's Court County Courthouse 211 South Ann Street Port Lavaca, TX 77979 Attn: The Honorable Haward G. Hartmg County Judge SUBCONTRACTOR'S TYPE OF WORK: Metal Wall and Roof Panels Having examined the Contract Doamneres. Conditions tithe Caifred and Bidding Doarnents of the Project Fated above, and having visited the site and examined ail eant5fiene affecting the Project, the • u ndwsigned.Subcontludor proposes to perform the complete Work NsMer portion of the n hired by the said Documetrts for the corn or sums set forth Irdow. This Subcontractor acinovdedgua fire receipt of Addendum No. 1 through Addendurn No. 1 issued during tie -dd6ng and has Included an revisions described vufihin hlslhn Bid 8. In subtritting tHs bid, the undersigned Subcontractor agrees to: t, hold the bid open for acceptance for 60 days from Bid Time. .2- Accept the right of the Ovmher to reject any, or all bids, to waive inkarn3livies. and fo*aaept the bid v"ch fire OvAier con sides mhast advxdagaan to him. S. Enter Into and =eeute a contract If awarded, to the basis of ma bid regtiremerea. a. Aocom,pish Wok in accordance vviih Contract Occdm:rtts VONn bne Coraratt Time offered heteir S. Furnish the insurance specified in Ooeurrma 00812. 6. Furnish the performance and payment surety bonds specified In Document ODO11. 7. Furnish the financial statement aid safety modifier specified In Document 00011. C. The u nclerstpned Subcorrtrador agrees to perform the complete Nether portion of One Work for the Lump Stan price of: One hundred nine thousand six hundred dollars (Amount soften in cards. This Coverts) (S 109,600.00 1 (Amotatt In agtires) Memorial Medical Plaza Renovation Port Lavaca. Tent Project No, 8801 Issued for Bidding • D:T-==-1990 09:14 EUD FORM FOR 9USCONTRACTOR Douanent 00120 Pape 2 Altarnatas: If any or all the automates spedfied in Secliou 01030 we incorporated and accepted, the undersigned SuheorNraaor agrees to ed)uct the bid by the amount Irdcaled opposite steatites listed below. Alternate No, t : Provide expanded outpatient name in lieu of xhre8 specs. Add the sum of f No Bid Alternate No. 2 : Provide bulldout Spare 8 as efiria in feu of shefl space - Add the sum of 5 No Bid ARetnats No. S: Provide Add -Deduct (cress out ore) the sum of S No Bid Ahemate No. 4. Provide Add -Deduct (cross out: one) the sum of s No Bid I- Unit Prices: If any or all the unit prices specified in Section 01M6 are hxotporated end accepted, the undersigned Subcontractor agrees toad)uctthe lid by&) arneuntindicated. Additional unitprices may be requested dying bidding by the Conebuedtn Manager. -, Unit Price No. : Provide • Add-Oeduc2 (atrss ou( one) the surf of S 1 Unit Aka No._ Provide Add -Deduct (cross at one) the srrn of S Unit Price No_,; ➢rovlde Add -Deduct (cols eut one) the sum of E Unit Price No.` PmAde Add -Deduct (orms out am) the sum of S F_ Charges in the Wor1C This Subcontractor states that ctmves for overhead and pra t In convection vith auttwdi wd changes in the Work ant!( be as fopows: 1. For a Net Irweased Cost Labor and malWal cost shad ineAade a marimum many d 10 OA overhead and _.°: profit. 2. For a Net Decreased Cost Labor and "woWe) root abet) frtdrde a "=ddam mmkup of _0._•A evethead and _LL_% pnott. O. upon reedpi of Nottee of Aeeeptanoo of this Bid, this Subcontractor are" to exeaae the formal Contract aitin ten days and deliver the required PerfwmW%ce and Payment Bonds_ to the Ovinar for the faft hM pertortrar" of tHs Contract l amuhfal Medical Pbsra Renovation •art Lama, Teas tgetd me. 9801 Issued for 8(ddirg P.is 801 OCT-22-1990 09:14 P.16 810 FORM FOR SUBCONTRACTOR Doaanerd 00120 Page 3 • H. This SubcaMractor hereby sprees to start ere work radx M(s Cottiract on or before a Cate to be sp�eal6ed in the 'Notice to Proceed' issued by O. nvr and to "y complete the project WWn 120 ,ahwdar day=_ Rmpecdtoy Subrritted, President e TX 77901 Tdephmw Number November 9> 1998 Date It Bidder b a corporation, Complete the tomov4ng: ATTEST: Notary 512/576-2089 Fax Rtumbet RICHARD CRAIG BICE NOTARY PUBLIC State of Texas Comm. Exp. 0240-2001 Merrgrial Medal P*w Rerwvaliort Port lavact, Teats PtojM No. 9ml END OF OOcUMENr Issued lbr Bld ft • .802 �..... 810 FORM FOR SUBCONTRACTOR Document 00120 Page I • PROJECT: Phase One - Memorial Medical Plaza Renovation Port Lavaca. Texas Project No. 9801 ARCHITECT: Mr. Jamie Parttow, AIA PDH + A Arckleets, inc. 1770 SL James Place, Sate 110 riouston, Texas 77058 CUD FROM: EASLEY ROOFING & SHEETMETAL, INC. BID TO: Calhoun County Commissioner's Court County Courthouse 211 Soutl+ Ann Street Port Lavaca. TX 77979 Attn: The Honorable Howard G. Hartzog County Judge SUBCONTRACTOR'S TYPE OF WORK: SEE ATTACHED A. Having exanned the Contract Documents. Condidorts of the Contract ar%d Bidding Documents of the Project listed above, and having visited the site and examined all Conditions affecting the Project, the undersigned Subcontractor proposes to perform the complete Werx his1her portion at Ma required by the said Occumerrts for the sum or sums set forth below. • This Subcontractor acknowledges the receipt of Addendum No. 1 through Addendum No, j issued daring the bidding and has included all revisions described wttvn N&PKef Bid 8, In submitting this bid, the undersigned Subcontractor actees to: 1. Hold the bid open for acceptance for 60 days from Bid Time. 2. Accept the right of the Owner to reject any, or all bids. to waive infortrafioes, and to accept the bid which the Owner considers most advantageous to him. 3. Enter into and execute a contract if awarded, on the basis of the bid reQtiremerris. A. Accemprmh Work In accordance vwth Contract Documents Wthin the Conudact Time offered herds.. S. Furnish the insurarx:e specified in Document 00812. 6. Furnish the performance and payment surety bonds specified in Occurrent Omit. 7. Furnish the financial statement end safely modifier specified in Document 00011. C. The undersigned Subconoador agrees to perform the complete histher portion of the Work for the Lump -Sum price of: TWO HUNDRED TWENTY—TWO THOUSAND TWO HUNDRED FIFTY DOLLARS (Amount written in wads. This governs) (S 222,250.00 1 (Amount in figures) Memorial Medical Plaza Renovation Part Lavaca. Texas Project No_ 9801 Issued for eiddng • ...803 ;r+a,r.an 6I0 FORM FOR SUBCONTRACTOR Document 00120 Page 2 0. Alburnatss: It any or ed the alternates specified in Section 01030 are incorporated and accepted, the rardanugned Subcontractor agrees to adjust the bid by the amount indicated oPPosile attenuates listed belovr, Altemale No. t : Provide expanded outpatient e5ne in Eau of shell epece. Add the sum of S N/A Altemale No. 2 : Provide btdldout Space B as clinic in lieu of sheE apace. Add the sum of S N/A Alternate No. 3: Pravide N/A Add_Deduct (cross out one) the sum of S N/A PAemata No. 4: Provide N/A Add -Deduct (cross art one) the sum of S N/A E. Unit Prises: If any or all the unit prices specified in Sec"n 01028 are incorporated end accepted, the undersigned Subcontractor agrees to adjust the bid by the amount indicated. Additional until prices may be requested during bidding by the Corrstrucdon Manager. UM Price No. _� Provide N/A Add -Deduct (cross out one) the sum Of Unit Prica No,---_ Provide N/A Add -Deduct (cross put one) the sum o(E N/A Unit Price No.__.__: Provide Add_Deduct (Cross out one) the sum of E N/A Unit Price No._ Provide N/A Add_Deduct (crass put one) the sum of S N/A f. Changes in the WorK: This Subcontractor Staten drat charges for ovemead and Profit In connecdon with authorized lunges in the Work shad be as fdlom: i_ For a Not Increased Cost: tabor ar-4 malarial cost shad include a rrarimum n anUP of 15 -A overhead and 15 rs WOOL 2- For a Net Decreased Cost Labor and material cost stradt include a nmdmum markup of 15 to overhead and Profit G. Upon receipt of Nottee of Acceptance of Vas Bid, tlds Subcontractor agrees to execute the formal Corm -act %iVen ten days and deliver the required Performance and Payment Bonds. to the Owner for the faitt%fW pedonnanea of this CcrrErtci Ntemaiat Mcdcal Plata Renovadon Port Lavaca, Texas Ptoiect No. @601 Issued for Bidding • �J • 0 BID FORM FOR SUBCONTRACTOR OOcurnerd 00120 Page 3 H. This SubcOntrac(Dr hereby apreeS to start the vork under this s A-d in the 'Notice to Proceed- iSt Co%Aly c On le before r d cl to be 120 ued by O.,vn er and to fully complete the projeCl Uithin ca)endUar da yS. Re3pec7ialy Submitted, It Bidder is = corpom6on, complete the (olfowng: ATTEST: Nary -HARY NOPNEY McTai31 Medteal Phan Renovation Port Lars=. Ta=s Project No Gaol 512/ 97 -4517 Fax Number -------------- MARY MOONEY NOTARY PUBLIC STATE OF TEAS My COMM EV. 417/2002 END OF DOCUMENT Issued for 91eding 90 ° ROOFING: Commercial & Residential E A S L E Y c WATERPROOFING • ROOFING & SHEET METAL, INC. O INSULATION & ACOUSTICS Phone 512-575-0294 - Fax # 512-575-4517 P. O. Box 3464 Victoria, Terns 77903-3464 **********SCOPE OF WORK""" PHASE ONE MEMORIAL PLAZA RENOVATION PORT LAVACA, TEXAS PROJECT NUMBER 9801 November 9,1998 ITEMS OF WORK.......... SECTION 07535 - MODIFIED BITUMEN ROOFING SECTION 07620 - SHEETMETAL FLASHINGS & TRIM ADDENDUMS SEEN...... NUMBER ONE WORK INCLUDES......... 1. BUILT UP ROOF SYSTEM WITH RELATED SHEETMETAL FLASHINGS AND TRIM. 2. MANUFACTURER'S WARRANTY. 3. TEMPORARY DRY -IN OF MECHANICAL EQUIPMENT AS NEEDED. WORK EXCLUDES........ NOTES ............................. RESPECTFULLY SUBMITTED; VAVIS ESTIMATOR 1. WOOD NAILERS, WOOD CANTS, AND WOOD BLOCKING. 2. ANY SHEETMETAL FLASHINGS NOT DIRECTLY RELATED TO THE BUILT UP ROOF SYSTEM. 3. SKYLIGHTS. 4. PRE -FABRICATED EQUIPMENT CURBS, SUPPORTS, OR PIPE SUPPORTS. 5. METAL ROOF SYSTEM, WALL SIDING, OR SOFFIT PANELS. 1. BID IS FOR WORK ON PHASE ONE ONLY. 2. BID IS PER PLANS AND SPECIFICATIONS. 3. HIDINCLUDES MATERIAL AND LABOR TO INSTALL. 4. NO SALES TAX IS INCLUDED. 5. WE ARE FULLY INSURED. 6. OUR QUOTATION IS EXPRESSLY CONDITIONED UPON THE SATISFACTORY NEGOTIATION AND FORMATION OF A CONTRACT EQUIVALENT TO AN AIA- 401, 1987.. IN THE EVENT OUR COMPANIES ARE UNABLE TO AGREE UPON A SUBCONTRACT AGREEMENT WITHIN 30 DAYS FROM THE DATE THIS PROJECT IS AWARDED BY THE OWNER; THEN THE SUBCONTRACTOR, AT HIS SOLE OPTION, MAY WITH DRAW THIS QUOTATION. • CORPORATE OFFICE: 5100 S. WILLOW DRIVE HOUSTON, TEXAS 77035 (713) 729-9700 (713) 729-8611 FAX Nov. 6, 1998 Calhoun County Commissioner's Court County Courthouse 211 South Ann Street Port Lavaca, Texas 77979 Phase One — Memorial Plaza Renovation Project No. 9801 Attn: The Honorable Howard G. Hartzog County Judge AUSTIN BRANCH: 4139 FELTER LANE AUSTIN, TEXAS 78744 (512)385-9393 (512) 385-0917 Section 08332 — Coiling Service Doors Furnish and install one (1) Series S43-PS rolling steel door with electric operation manufactured by the Atlas Corporation. Door #E00113 — 8'0" wide x 8'0" high. Section 08341 — Coiling Security Grilles Furnish and install one (1) Series G42-ST roll -up STAINLESS STEEL grille with electric operation manufactured by the Atlas Corporation. Grille #E100 —14'3" wide x 97 high. Price for the two (2) units excluding tax: $7, 914.00 Qualifications and exclusions; 1. All necessary high and low voltage wiring, conduit, fuses, disconnects and all high voltage connections are EXCLUDED. There is no electrical shown for roll -up grille #E100. "SERVING TEXAS SINCE 1971 " 807 Phase One — Memorial Medical Plaza — Cont. Page 2 2. Add $340.00 to my base bid to furnish and install steel tube jambs at grille E100. 3. My price is based on installing both units on the same day. 4. Add $2,330.00 to furnish and install roll -up door #13061 C — 8'0" wide x 8'0" high. Yours truly, ABC Doors BOB CASSON "SERVING TEXAS SINCE 1971 " '--"--IulJulub 11.41 AM r -I J • OCT-30-1998 11,32 ea•sn..>, JI/dWIYrdAWCe t-VIIDUUUIVrr r aye J ul U P.02 BID FORM FOR SUBCONTRACTOR Document 00120 Page 1 PROJECT: Phase One - Memorial Medical Plum Renovation Port Lavaca, Texas Project No. 9801 ARCHITECT: Mr. Jamie Pareow, AiA PDH + A Architects, Inc 1770 St James Place, Suite 110 Houston. Texas 77056 BID • DOORS r t •Wi• • t .• •Nr BID TO; Calhoun County Commissioner's Court County Courthouse 211 South Ann Street Port Lavaca, TX 77979 Attn: The Honorable Howard G. Hartzog County Judge SUBCONTRACTOR'S TYPE OF WORK; SECTIONS 08332 AND 08341 A. Having examined the Contract Documents, Conditions of the Contract and Bidding Documents of the Project listed above, and having visited the site and examined all conditions affecting the Project, the undersigned Subcontractor proposes to perform the complete Work his/her portion of the required by the said Documents for the sum or sums set forth below. This Subeorrtraclor aeb uyMedges the receipt of Addendum No. 1 through Addendum No. 1 issued during the bidding and has included ad revisions descrihed vrthin his/her Bid ^— S. In submitting this bid, the undersigned Subcontractor agrees to: 1. Hold the bid open for acceptance for 60 days from Bid Time_ 2- Accept the right of the Owner to reject any, or all bids, to waive informalities. and to accept the tad which the Owner .. ders most advantageous to him, 3. Enter into unit exemAs a contract if awarded, on the basis of the bid requirements. 4 Accomplish Work In accordance with Contract Documents WWn the Contract Time offered heroin.. 5, Furnish the insurance specified in Document 0o517_ S. Furnish the Performance and payment surety bonds specified in Document 00011. 7. Furnish the financial statement and safety modifier specified in Document DWI 1. C. The undersigned Subcontractor agrees to perform the compete his/her portion of the Work for the Lump -Sum price of: SEVEN THOUSAND NINE HUNDRED FOURTEEN DOLLARS & 00/100 (AmQlsnt written in words, This governs) (a 7,914.00 � (Amount in figures) Memorial Medical Plaza Renovation Port Lavam Taxas Project No. Sew Issued for Bid," • .44 0CT-30-1998 11:32 P.03 BID FORM FOR SUBCONTRACTOR Doaunent 00120 Page 2 D. Alberrrabas: If any or sb the atterntes specified in Section 01030 are incorporated and accepted, the • undersigned SubcOniracW agrees to adjust the bid by the amount indicated opposite atterrades fisted below Alternate No. 1 : Provide expanded outpatient cynic in fieu of shell space. Add the sum of j Alternate No. 2 : Provide buildout Space B as cliric in feu of shell space. Add the sum of Alternate No. 3: Provide Add-0educt (cross out one) the sum of S Alternate No. 4: Provide Add -Deduct (cross out one) the sum of $ I- Unit Prices: If any or all the unit prices specified in Section Oto2e are incorporated and accepted, the undersigned Subcontractor agrees to adjust the bid by the amount indicated. Adcftorrat unit prices may be requested during bidding by She Construction Manager. Unit Price No._ Provide Add -Deduct (crass out one) the sum of S Uret Price Na` Provide Add -Deduct (cross out ore) She sum of S Unit Price No.—: Provide Add -Deduct (cross out one) the sum of Unit Price No.__.; provide Add -Deduct (cross a3 ono) tha sum of F. Changes in the Work This Subcontractor states that charges for overhead and profit in convuection with audhonizad clhenges in the Work shall be as toUows: t. For a Net Increased Cost.• tabor and material cost shall include a maximum martarp of 12 ,� Overhead arts �^ri profit 2. For a Net Decreased Cost: Labor and material coat shad) include a maDdrr m marks of 1�^.6 overhead and 15 % prom P G. Upon receipt of Notice of Aazpt2ncs of this Bid, this Subcontractor agrees to ex&cuto the formal Cantract taitin ten days and defiver the required Performanee and Paymwrt Bonds, to The Owner for the faithful Perfarmeme of this Contract Memorial Mcdcal Plaza Renovation Port Lavaca, Texas vied No. 9WI issued for Bidding �i • BID FORM FOR SUBCONTRACTORM1^ Document 00120 Page 3 H. This Subcontractor hereby agrees TO start the work wrier this Contract on or before a dais to be specified in the 'Notice to Proceed- issued by Owner and to fully cmVWC the project within • 3 0 caierwar days. Respx7Wy Subm'tted. V.P. SALES ne Izi-7 Number If Bidder Is a corporation, Complete the fc4uwinp: ATTEST: �I • ft Memorial Medal Plena Renovation Port lxraca, Taos Project No. 9801 713-729-8611 Fez Number END OF DOCUMENT Issued for Bidding 811 11/06/98 03:36PM SpawMaxwell Company Page 8 of 10 NOV-06-1998 15: 32 P. cvsw.un BID FORK( FOR SUBCONTRACTOR Dcaufl ft W120 Page 1 PROJECT. Phase One - Memwtal Medea) P Fazes Rmwayen Port Lavaca, Tomas Project No. 9801 AllcmTSCT: Mr. Janit PartIOW. ALA. PDH + A Ard itscto, Ino- 7770 St James Plate, Suite 110 Hohaton. TR=3 77OW ®tD FROM: THE KOEHLER COMPANY 1404 N CAMP ST SEGUIN, T BID TO: Caf own Comfy CormNaaiansrs Cant County C«mnowe 211 South Ann Sbaet Pat Lavaca, TX rmn Attu: The HonaaMe Howard O. HarQog County Judge 3USCON7RACTCOM TYPE OF - SECTION 06402 MILLWORK A Having eXerraled the Conw.-W Dowmenm, Contstfwms of tee Contraet and 6Ldduma Document. of the projo sl fate Sub vtdted the aft and amtoined ea eend<torn aRecdrmp the Pr*ira ft%ow said DoeunW= for the .urns forth befvw. Work t+slhsr Corm of the required by This ntrac.'ter advw Wgdgn the nweIPt of Addendum Na � through Addardmrn No. dur" Ow aou ts bidding shas uv*aded s0 revimadamffmd *MM hucarer Sid B. In suomitting this bid, the undeaiged Strppcnyycter aWaae to: 1. Hdd the Ltid open For acceptamp 2 AcwPt me right of the for 80 deys from 6w Tone. • bid math the right of t _� MY, a 24 bids. tra waive Wcrnaftea, and to the to him 3- Brdet inbo and rxeaas a *W tract ►aenM the bbesie of tf.s bid +equir rngr a. d � .++ Wwk in aoewdsode wth Corfiact Dooumatts VA tdn the Contneft T&ne .Sind S. Furnish the inaaesnea &pacified in Doewtm nt OW17- o7. FmFzeh the perftwnwfs as -a su paymert retyon bds sPedllsd in Deoiunara doCt1. nrr+uniah the Onsnottf atffiemeht end safety r Od6er spedbed In Oopunant 00011. C. The wNt rnionad Sh�ortyaeter agrees to Perfirrmn amt,&&w PMfiw Cr On VV=* Ibr the Luny -Shan pn6e of. ONE HUNDRED FORTY ONE SEVEN HUNDRED THIRTY TWO (An.xat mitten 6t wads This 8ovema) (3 141 732.00 (Amami in tAettwvivi MedVo ftam RamowNon POrt LOVOCa, awl taaued for abdmng C 11/06/98 15:35 TX/RX N0.5360 P.007 N s1z 11/06/98 03:36PM NOV--06-1998 15: 33 SpawMaxwell Company •aua.�...,a BID Ff7f;M Ft1R SUB'Cghi'rltqCTOR Doannent 00120 Pape 2 D. Altvh�ep: H anY ar a0 the ;rVOWMpted, the .Itemates apeeMed in 8eeaon 01030 are . �� Suboahtr'xtor sprem to ad)ust the bid by Ihs amount {nW,=*.d appca WWnxbm 6tep AltamaW tJo. 1 : Provide owwwed cutp"ent e9rde in aeu a ethea .p.as, Add the stun of = N/A AIlWrWa No. 2 : Pr&Ade bundwt 8paae a as Canle to reU of Shea spaeo. . Add the sren of $ N A Atteayde No, S: Provide N/A Add4Oeduct (Bose out am) the *urn of S AROM10 Ne. 4. Pradda N/A Add-Ceduet (apes out ors) the Sum of s E Unit Prises: It eny a► eq a,e unit prle.e apettaad to Beeson 010= are ineerparaw ww WAY hjdo4Vt� ConsOUCSon h'mea'IWWW4Wna+n h%j;egt.d. Aadtrq,.r � ... l.hhlt Pdo. Na. N A. Provide - Add-Ceduet (apes out pne) t,. sum of s Urd! Pape Na._]/A: Provide .. . Add-Daduet (awes out one) the anon of S Urit Prioe Na N A: pr adds Add-Dadhxt (00" eut ohs) the Ann at ¢ .. Urst Price No- N/A: pm w* Add -Deduct (sass out one) the sum of S P. t:hanp.. in Boa overt¢ Tt6e Subcorrp.cter states VIM "Ih ar*WZvd ddnom In e work sk a be ae W..ww >:or ovenf fhcad and prafit In eanneeaon I. Fare Netincrae"d Cast tallorand rtrs6erlal oast averfia.d ersi 5 % praat, ah.d trK*X% a Iraedmurn marls* or 10 % 2 For a Net Detav aced Cast 10 Y raft wemead and 5 L p end st Msts"N Gashag Inohroo, a msdnaen ma kW to 'COM Q. �NOGa A=P*rrea of Miss aid. ads Yubwnyae� qp,.eee ro .areal. m0 gierrw the fel&*A perhxm km of of cbr* d defter �1ep�f. °d Of • no Parrn.nt Banos. b are Owner wr Lavacs. Tom On _ ajrct hb. 9e01 • Issued for p►dyr p 11/06/98 15:35 TX/RX N0.5360 P.008 Page 9 of 10 F.06 813 11/06/98 03:36PM SpawMaxweli Company Page 10 of 10 NOV-W-1998 15:33 P.09 900 FORM FOR SUjicoNyR^C 0R Danmbent 00120 Pape 3 H. This S hOMyl, &WOOS to abw the work under this Contract an or anbdert a dale Id be SPedRea in Sw td the 'NaProceed' issued by Owner d to %ft �w W eM am Wvject uwi alendar deys• • ReSpwx/imy Suhnitled. — THE KOEHLER CO./ GERVASE SCZEPANIK ESTIMATOR • 1404 N CAMP SEGUIN, TEXAS 78155 ua SO -6256 (830) 303-2708 r rnry N�trlper 1 7 _Fi-9R Fs7 NUrtlhOf It didder e1 a rarppraap� coetplsee the ATTEST: �tY CRAIG RINN way nstSub aToo WCmudalo EVi,12-CM uamc" M0092i P4W Renoua*n Part LWAwn. Tpqu P-49C No. ti001 11/06/98 15:35 tswad far ak%bp TOTAL P.09 is TX/RX NO.5360 P.009 • e is 1404 N. CAMP ST. • SEGUIN, TEXAS 78155 Proposal submitted to: (Buyer) • PHASE 1 Job Name: MEMORIAL MEDICAL PLAZA Job Location: PORT LAVACA, TEXAS Architect: PDH & A (210) 303-6256 • FAX (210) 303-2708 Date: 11-6-98 Date of Plans: Addenda Included: Subject to all of the terms and conditions set forth on the face and reverse side of this proposal, we are pleased to offer prices for furnishing millwork as listed on the above job, delivered F.O.B. job site. Base Bid ADD TO INSTALL $ 31,530.00 $_ 110.207.00 (Exclusive of Taxes) INCLUSIONS: PHASE 1 1. PLASTIC LAMINATE WINDOW SILLS AT WINDOWS 3,4,16 & GLASS BLOCK 2. WOOD BASE AT AEROBICS E081 3. ALL PLASTIC LAMINATE COUNTERS AT ROOMS EO07,EO32,EO61,EO90,EO91,EO97, CO21,CO48 4. ALL PLASTIC LAMINATE CABINETS & COUNTERTOPS AT ROOMS E005,EO07,EO33,EO42,EO43,EO48 E051,EO61,EO87,EO97,E103,E106,E107,E109,E111,E123,CO03,CO06,CO10,CO13,CO15,C016,CO18, C019,CO25,CO28,CO29,CO31,CO37,CO38,CO41,CO48,CO51,CO79. 5. PLASTIC LAMINATE SHELVES STANDARDS & BRACKETS AT FILES C004 6. PLASTIC LAMINATE SHELF & ROD AT STORAGE E101 7. PLASTIC LAMINATE SHELVES AT ROOMS E003,EO04,EO09,EO34,EO82,E121,CO35, C039,E110 8. PLASTIC LAMINATE COUNTERTOPS AT MENS & WOMENS E114 & E118 9. PLASTIC LAMINATE REMOVEABLE FRONT PANELS, FIXED PANELS & COUNTERTOPS WITH HINGED TOPS 0NLY DIALYSIS CHASE CABINETS AT ROOMS E089,EO93,EO14 EXCLUSIONS: 1. SALES TAX 2. BLOCKING MATERIAL 3. PAINTING,PRIMING, OR PREFINISHING 4. WOOD FLOORING 5. FABRIC COVERED TACKBOARDS 6. SLIDING GLASS DOORS OR SLIDING GLASS DOOR HARDWARE 7. SOLID SURFACE OR SYNTHETIC STONE TOP AT COUNTERS 8. ALL FRAMING & BLOCKING MATERIAL AT DIALYSIS CHASE CABINETS 9. WOOD BLOCKING & STEEL TUBE AT MEN & WOMENS COUNTERTOPS 10. DARK ROOM SINK See reverse for exclusions See of payment: 30 days net This proposal shall automatically explre30 days from the date hereof unless written acceptance by Buyer Is received by The Koehler Company prior to that time. This proposal is subject to the terms and conditions contained herein and The Koehler Com- pany's obligations are conditional upon Buyer's acceptance of this proposal without additions, alterations or modifications thereto. This proposal shall not be binding on Seller until received and approved at Seller's office. The Koehler Company (Seller) By: ..+�- .�K•�. - GERVASE SCZEPANIK (If a Purchase Order or Contract is not Issued, sign, date, and return one copy in lieu of such.) Accepted and agreed to By: 815 17m23 810 FORM FOR SUBCONTRACTOR Document 00120 Page 1 PROJECT; Phase One - Memorial Medical Plaza Renovation • Port Lavaca, Terns Ptojea Na. 9801 ARCHITECT: Mr. Jamie Portlaw. AIA POH + A Andtitects. Inc. 1770 St. James Place. Site 110 Houston. Texas 77066 BID FROM: LayneCorp Architectural Millwork, Inc. Green Oa Drive Kingwood, TX 77339 BID TO: Calhoun Caumy Commissioner's Court County Counhouse 211 South Ann Street Pot Lavaca, TX T797S Attn: The Honorable He attl G. Hartzog Counry Judge SUBCCNTRACTOFt'S iY➢E OF WORK: Architectural Millwork and Casework A Having erntinW the Ccntract Dotzuments. Conditions of the Ct:rttrdc: w ridding Ccaume ti:. of dme Project listed above, and having visited the site and examined all conditons affedrng the Project, the • tadersignad Subeotgractor proposes to perform the complete Wore hieitter portion of the rogmirea by the said Documems for the sum or sums set forth below. This Subcontvctor eetrmowiedges the receipt of Addendum No. 1 through Addendum No. issued during the bidding and has indude4 all rOvisions described vwvt n hisiher Bid a. In submitting this bid, the undersigned Subcontactor agrees to: 1. Ho!d the bid open for acceptance for BO days from Bid Time. 2- Accept the rgnt of the Ovrmer to reject any, or all bids. to waive irdorma9Des. and to accept the bid v- inh the Owner considers most advantageous to him. 3. Enter into and execute a contract if awarded, on the basis of the bid requirements. 4. Accomplish Work in accordance with Contmi Docvrneroz wltftn the C.-4=ct Time offered heroin.. S. Furrish :he insuranes epec3ed in Document 0081Z 6. Fun-sh the performance and payment surety bonds specified in Document OW11. 7. Furtisa the finarxiai statement and safely modifier spealted in Document OOot I. C The undersigned Subcontractor agrees to porform the complete tvsMer pal ion of 'he Wcrx for rie Lump -Sum Pnce of. One Hundred Forty Nine Thousand Two Hundred Thirtv Four Dollars (ex. Tax) (Amount wrrren in vwr•Js. This govern.) (s $149,234.00 (ex. Tax) (Amo=t in figuresl Momon=$ Medic= Plaz2 Renovation Part Lavaca. Texas Project No. 9e^1 !slued for `=iddmng • !,OU-05-1992 17:24 BUD FORM FOR SUBCONTRACTOR Document OOI ZO Page 2 • 0. Alternates: If any or all the alternates specified in Seet:on 01030 are inocroomted and accepted. the under" Oned Subcontractor agrees to adjust the bid t•'Y to an'ou`i in3cated o, posits atterrudes tistt:e below. Altemate No. 1 : Provide expanded outM.ent uric in lieu of shell space. Add the sum of S NA Aitemate No. 2 : provide txdidout Space B as clinic in iieu of shell apace. NA Add the sum of $ ARatr=e No. 3: Prcrde Add -Deduct (eras* out cite) the sun of S Alternate No. 4: Provide Add-Dsoud (cross out one) the sum of S E. Unit Prices: If any or all the uric Prices spedROd in Secton 01026 we Imoorporeted anti mxepteo, the undersigned Subcontractor agrees to adh xt the bid by the errount Indlealed. Additional unit Prices may be requested during lidding by the Construction Manager. • Urs, Price No. : Provide NA Add -Deduce (ass art cne) the sum Of a Unit Price No. Provide NA Add -Deduct (cross Out one) the sum of 3 Uri! Once No._: provide NA ?Add-Osdtut (Cross out One) the sum of 3 -- girt Pnce No. : Provide NA Add -Deduct (cross out one) the sum Of S F. Changes in the Work This Subcorrtacter states that chxgea for overttsad and Profit In connec5' vAh authorized changes in the `Mork shall be as'011ows: 10 •A t. For a Not IncreAed Cost: Labor and rnederial cart shah include a natbmum marwP of ovmheed and % pro5t Z. PC a Net Decreased Cost: tabor and maieriw cae4 shall inotrde a maximum mtMP of •t oVethsad and 15 % profit • G. Upon receipt of Notice of Aceeztnca of this Bid. this 8ubcOntracior sprees to execute the formal Caritraet W t r. ten days and deliver the required Performance and Payn+a-K Bonds. to the Owner for the faithful perferrnttrxe of 7tis Contract. ►femodw Mccliml Plaza Ricnovebat Port Lavam, Texas orCrjed No. 9eot l•.tiued for Biddnq No! I-OS-i?98 17: 24 p.:, BID FORM. FOR SUBCONTRACTOR Documerd W120 Page 3 H. This Subcontractor hereby agrees to start the Mork under this C ffact on or before a d2is 10 040 specified in the -Notice to Proceed' issued by Owner and to h� d1Y oete the project within L.2 mendarrayy,(assumes full access to work and no trade conflicts) RespecdUly Submited. T.a v..o Grn Arrhi tar tnral Millvnrk_ Tno_ 1 @ 2704 Green Oak Drive Kingwood, TX 77339 nuanest MM-5568 Teh:pher%? Numbs.- Date 1�6798 If Didder is a corporation, complete the fotlOwing: (281) 358-6712 Fax Number '";a. GLORIA DROMGOOLr. My COMMISSION EXPIRE' September 19, 20C ATT"ZSS-: _ Notary rden=3i Med= Ple z:s Ronavatior Part Lavaca. Teas pr0j:,cT No. 9E01 ENO OF DOCUMENT • U issued far el_ r,, Y Z I BID FORM FOR SUBCONTRACTOR Document 00120 Page t • PROJECT: Phase One - Memorial Medical Plaza Renovation Port Lavaca, Texas Project No. 9801 ARCHITECT: Mr. Janie Partlow, AIA POH + A Architects, Inc. 1770 St James Place, Suite 110 Houston, Texas 77056 BID FROM: WQodCraft Studio Inc 1707 Hartwick Houston, Texas 77093 281-449-2500 BID TO: Maxwell Company Construction C/o Calhoun County Commissioners Court County Courthouse 211 South Ann Street Port Lavaca, TX 77979 Attn: Mr. Ike Allen SUBCONTRACTORS TYPE OF WORK: MILLWORK . • A. Having examined the Contract Documents, Conditions of the Contract and Bing Documents of the Project fisted above, and having visited the site and examined all conditions affecting the Project, the undersigned Subcontractor proposes to perform the complete Work his/her portion of the required by the said Documents for the sum or sums set forth below. This Subcontractor acknowledges the receipt of Addendum No. _ through Addendum No. issued during the bidding and has included all revisions described within his/her Bid S. In submitting this bid, the undersigned Subcontractor agrees to: 1. Hold the bid open for acceptance for 60 days from Bid Time. 2. Accept the right of the Owner to reject any, or all bids, to waive informalities, and to accept the bid which the Owner considers most advantageous to him. 3. Enter into and execute a contract if awarded, on the basis of the bid requirements. 4. Accomplish Work in accordance with Contract Documents VANn the Contract Time offered herein.. S. Furnish the specified insurance (Document 00812). 6. Furnish the specified performance and payment surety bonds. C. The undersigned Subcontractor agrees to perform the complete his/her portion of the Work for the Lump -Sum price of: one hundred fifty seven thousand five hundred dollars & no cents (Amount written in words. This governs) (S 157,500.00 1 (Amount in figures) • Memorial Medicaf Plaza Renovation Port Lavaca, Texas Project No. 9801 Issued for Bidding 819 ZW*%%u. 840 rORM rOK ' iUmCON i tWl; Wk Document 00120 Page 2 D. Alternates: If any or all the alternates specified in Section 01030 are incorporated and accepted, the undersigned Subcontractor agrees to adjust the bid by the amount indicated opposite attemates fisted • below. Alternate No. Provide Add -Deduct (cross out one) the sum of $ Alternate No. Provide Add -Deduct (cross out one) the sum of. $ Alternate No. Provide Add -Deduct (cross out one) the sum of Altemate No. — Provide Add -Deduct (cross out one) the sum of E. Unit Prices: If any or all the unit prices specified in Section 01026 are incorporated and accepted, the undersigned Subcontrador agrees to adjust the bid by the amount indicated opposite unit prices listed below: Unit Price No._ Provide Add -Deduct (cross out one) the sum of $ Unit Price No. Provide Add -Deduct (cross out one) the sum of $ Unit Price No._ Provide Add -Deduct (cross out one) the sum of Unit Price No., Provide Add -Deduct (cross out one) the sum of $ F. Changes in the Work: This Subcontractor states that charges for overhead and profit in connection with authorized changes in the Work shall be as follows: 1. For a Net Increased Cost Labor and material cost shall include a maximum markup of °A overhead and S4 profit 2. For a Net Decreased Cost: Labor and material cost shall include a maximum markup of °6 overhead and % profit. G. Upon receipt of Notice of Acceptance of this Bid, this Subcontractor agrees to execute the formal Contract within ten days and deliver the required Performance and Payment Bonds, to the Owner for the faithful performance of this Contract Memorial Medical Plaza Renovation • Part Lavaca, Texas Project No. 9301 Issued for Bidding M, ="'* in 810 FORM 1-UN SUUCUNIRACIOR Document 00120 Page 3 • H. This Subcontractor hereby agrees to start the work under this Contract on or before a date to be specified in the "Notice to Proceed" issued by Owner and to fully complete the project within calendar days. Respectfully Submitted, 1707 Hartwick Houston, Texas 77093 uvness Address 281-449-2500 281-449-2583 Telephone Number Fax Number 11-6-98 Date If Bidder is a corporation, complete the following; ATTEST; • Notary END OF DOCUMENT . Memorial Medical Plaza Renovation Port Lavaca, Texas Project No. 9801 Issued for Bidding Document 00120 Page 1 PROJECT: Phase One - Memorial Medical Plaza Renovation Port Lavaca, Texas Project No. 9801 ARCHITECT: Mr. Jamie Partlow, AIA PDH + A Architects, Inc. 1770 St James Place, Suite 110 Houston, Texas 77056 BID FROM: 21 st Century Mfq- , Inc. 1500 Brittmoore Suite 402 Houston, Texas 77043 BID TO: Maxwell Company Construction cJo Calhoun County Comntissioner's Court County Courthouse 211 South Ann Street Port Lavaca, TX 77979 Attn: Mr. Ike Allen SUBCONTRACTOR'S TYPE OF WORK: Section 06402 A. Having examined the Contract Documents, Conditions of the Contract and Bidding Documents of the Project listed above, and hating visited the site and examined all conditions affecting the Project, the undersigned Subcontractor proposes to perform the complete Work his/her portion of the required by the said Documents for the sum or sums set forth below This Subcontractor acknowledges the receipt of Addendum No. r through Addendum No. issued during the bidding and has included all revisions described within his/her Bid B. In submitting this bid, the undersigned Subcontractor agrees to: 1. Hold the bid open for acceptance for 60 days from Bid Time. 2. Accept the right of the Owner to reject any, or all bids, to waive informalities, end to accept the bid which the Owner considers most advantageous to hum. 3. Enter into and execute a contract if awarded, on the basis of the bid requirements. d. Accomplish Work in accordance with Contract Documents within the Contract Time offered herein.. 5. Furnish the specified insurance (Document 00812). 6. Furnish the specified performance and payment surety bonds. C. The undersigned Subcontractor agrees to perform the complete his/her portion of the Work for the Lum"um price of: One Hundred Fiftv Eiqht Thousand Three Hundred Seventy Dollars (Amount written in words. This governs) ($ 158,370.00 I (Amount in figures) Memorial Medical Plana Renovation Port Lavaca, Texas Project No. 9601 Issued for Bidding I 0 • �J Document 00120 Page 2 D. Alternates: If any or all the alternates specified in Section 01030 are incorporated and accepted, the undersigned Subcontractor agrees to adjust the bid by the amount indicated opposite attenuates fisted below. Alternate No. : Provide N/A Add -Deduct (cross out one) the sum of $ Alternate No. _ Provide N/A Add -Deduct (cross out one) the sum of Alternate No._: Provide N/A Add -Deduct (cross out one) the sum of Alternate No. _ Provide N/A Add -Deduct (cross out one) the sum of $ E. Unit Prices: If any or all the unit prices specified in Section 01on are incorporated and accepted, the undersigned Subcontractor agrees to adjust the bid by the amount indicated opposite unit prices fisted below: Unit Price No._: Provide _ N/A Add -Deduct (cross out one) the sum of Unit Price No._ Provide N/A Add -Deduct (Cross out one) the sum of $ Unit Price No._ Provide N/A Add -Deduct (cross out one) the sum of Unit Price No._ Provide N/A Add -Deduct (cross out one) the sum of F. Changes in the Work: This Subcontractor states that charges for overhead and profit in connection with authorized changes in the Work shall be as follows: 1. For a Net increased Cost labor and material cost shall include a maximum markup of 10 % overhead and ..jQ_,A profit 2. For a Net Decreased Cost: Labor and material cost shall include a maximum markup of 1 0 'A overhead and 1 0 -A profit G. Upon receipt of Notice of Acceptance of this Bid, this Subcontractor agrees to execute the formal Contract within ten days and deliver the required Performance and Payment Bonds, to the Owner for the faithful performance of this Contract Memorial Medical Plaza Renovation Port Lavaca. Texas Project No. 9801 Issued for Bidding Document 00120 Page 3 H. This Subcontractor hereby agrees to start the work under this Contract on or before a date to be specified in the "Notice to Proceed" issued by Owner and to fully complete the project %ithin 90 calendar days. Respectfully ub 'tted, au Bir wel ame oft igna ur Vice President to 1500 Brittmoore, Ste. 402 Houston, TX 77043 ustness ress 713-827-1985 713-827-1986 Telephone Number Fax Number Date - ( /�� If Bidder is a corporation, complete the following: 13L�-Z Notary Memorial Medical Plaza Renovation Port Lavaca, Texas Project No. 9801 S ' _! c 0I R. c TILES, JR. TEXAS CJ u3 w w""C7�:v �TSJ73�' l-sSv END OF DOCUMENT Issued for Bidding • C� v rf" FAIL II oEif, NC 5324 NOLDA OFFICE 7131669-0402 ' FAX 7131869-0428 HOUSTON, TEXAS 77007 To: Spaw Maxwell Company 4321 Directors Row, Suite 200 Honslon, Texas 77092-8734 Attn: Ike Alen PROPOSAL Date: November 6, 1998 Project: Memorial Medical Plaza, Phase 1 We hereby submit pricing for the above referenced project as specified below: Rooms in the A00 Level P- lam clad uppers and lowers, counters w/ splashes where needed Rooms in the COD Level P- lam clad uppers Rooms in the D00 Level P- lam lowers w/ counters, Knee spaces, file drawers, splashes Rooms in the E00 Level P- lam clad nurses station file, cab, pedestals, shelve letter dividers P- lam clad vanity counters at rest rooms • TOTAL BID REQUEST 243,150.07 (NO SALES TAX) 1'r T J A"11L ONK I'mY'Ct. John Gonzales, General Manager igonzalesQonyx. hou. sig. net 1� u 825 Southr=rn (S u Sat EMS3 CORPORATION JMAR DATE: November 3, 1998 PROJECT: Memorial Medical Plaza LOCATION: Port Lavaca, TX SPECIFICATION SECTION: DOORS IFRAMES FINISH HARDWARE / SPECIALTIES QUOTE: I IBB1473 PRICES ARE SUBJECT TO THE CONDITIONS OUTLINED HEREIN, WE PROPOSE TO FURNISH THE MATERIAL DESCRIBED BELOW: QTY DESCRIPTION ♦ HOLLOW METAL (310 FRAMES, 31 CUSTOM, 30 DOORS) • FINISH HARDWARE ADDENDA RECEIVED: TOTAL LUMP SUM: $ 103,375.00 (less taxes/fob jobsite) $ 35.000.00 $ 68.375.00 UNLESS NDTED OTHERWISE. ALL MATERIALS QUOTED ARE AS SPECIFIED UNLESS QUALIFIED OTHERSWISE EXCLUSIONS: ALL TAXES, BONDS,UNLOADING, GLASS, GLAZING, INSTALLATIONS, FINISH PAINT, ASPHALT EMULSION, AND ANY FASTENING DEVICES (I.E. EXPANSION BOLTS, RAWL DRIVE ANCHORS, H►LTI ANCHORS, SPECIAL SECURITY SCREWS.) ALL DOORS ARE MACHINED FOR BUTTS, 161 LOCK OR MORTISE LOCK POCKET ONLY. ALL FUNCTION HOLES FOR PANIC DEVICES& MORTISE LOCKS ARE BY THE HARDWARE INSTALLER. 1cK aVr rAymHNI AK NGI.)VUAYZ. 1`1V 1(G1Al1VAlaC AL.LVWCU. ♦ THIS QUOTATION IS VALID FOR 30 DAYS FROM THE ABOVE QUOTATION DATE. ♦ THIS QUOTATION IS SUBJECT TO THE REVIEW AND CORRECTION FOR OMISSION OR ERRORS. ♦ THE CURRENT SHIPPING SCHEDULE IS 6 TO 8 WEEKS AFTER ALL APPROVED INFORMATION REQUIRED. ♦ A SIGNED EXECUTED PURCHASE ORDER IS REQUIRED BEFORE ANY SUBMITTALS OR FABRICATION BEGINS. ♦ ALL LAMINATE FACES ARE BY WILSONART, FORMICA OR NEVAMAR .050 G.P. GRADE LAMINATE STD COLORS AND PATTERNS (WOOD GRAINS). ' RESPECTFULLY, BILL BARNHILL 2129 Clinton Drive • Galena Park, Texas 77547 • Ph: (713)676-0378 • Fax: (713)676-0436 • �ti�'i i UIJUe,.)6 1 n.`nUAIVi OCT 30-19913 11:32 P.02 =r 16 ur BID FORM FOR SUBCONTRACTOR Document 00120 page 1 • PROJECT: Phase One - Memorial Medical Plaza Renovation Port Lavxa. Texas Project No. 9801 ARCHITECT: Mr. Jamie Partlow, AtA POH +• A Architects, Inn 1770 SL James Place, Suite 110 Houston. Texas 77056 • • 810 FROM: Houston Door ti Specialties, Inc. Michael J. Kamora-President BID TO: Calhoun County ComMssioner's Court Canty Cou Ouse 211 South Ann Street Port lavaca. TX 77979 Attn: The Honorable Howard G. Hartzog County Judge SUBCONTRACTOR'S TYPE OF WORK_ Halloo Hetal Doors t Frames A. Having examined the Contract Documeras. Conditions of the Contract and Bidding Documerrts of the Project listed above, and having viated the site and examined all conditions affecting the Project, the undersigned SubeorAraetor Proposes to perform the complete Work his/her portion of tha required by the said Documerrta for the sum or sums set forth below. This Subcontractor acknowledges the receipt of Addendum No. _through Addendum No. issued during the bidding and has inchded all revisions described Wthin his/her Bid S. In subnitting this bid, the undersigned Subcontractor agrees to: 1. Hold the bid open for acceptance for 60 days from Bid Time. 2. Accept the right of the Owner to reject any, or all bids, to »give informalities, and to accept the lid which the Owner considers most advantageous to him. 3. Enter irdo and execute a contract if awarded, on the basis of the bid requirements. d, AtxompGsh Work In a=w*wce with Contract Documents vdMin the Contract Time afered herein. S. Furnish the insuranea specified in Document 0o8l7_ G. Furnish the performance and Payment surety bonds specified in Document ot7011. 7. Furnish the fimranciat statement end safety modrw specified in Document 00011. C. The undersigned Subcontractor agrees to perform the compete NsMer portion of the Work for the Lump -Sum price of. Sint Five -Thousand Eight Hundred Dollars & 00/100 (Amount written in words. This governs) ($G5,800.00 1 (Amount in figures) Memdial Medea) Plaza Renovation Pat Lavaca, Texas Project No. 9001 Issued for Bld&V 827 l i3&98 I t'40AM JPawMaxvrco k-onsUuk iUun y OCT-30-1998 n: 32 0.03 Ua 11A,l 9L0 FORM FOR SUBCONTRACTOR Document 0012o Page 2 D. AIW-Mates: 1f any or all the attemates specified in Section 01030 are incorporated and accepted the undersigned Subcontractor agrees to adjud the bid by the amount indicated opposite alternates Gated below Altsmate No. 1 : Provide expanded outpatient c5ric in Bow of shill apace. Add the sum of S_ 2800.00 Attemate No. 2: Prw(de bultdout Space B as crmic in lieu of shell space. Add the sum of $ 2800.00 Alternate No, 3: Provide Add-Daduct (cross out one) the sum of S AAernats No. 4: Provide Add -Deduct (cross out one) the sum of E- Unit Pficss: If any or all the unit prices specified in Section 01o2e ors incorporated end accepted, the undersigned Subcontractor agrees to adjust the bid by the amwnl indicated. Additional urvt prices may be requested during kidding by the Comirucdon Manager. • Unit Price No.T Provide • Add -Deduct (crass out one) the sum of E Unit Pt ee Na—: Provide Add -Deduct (aces out one) the sum of S Unit Price Nor—: Provide Add-0educ:( (crass etA one) the sum of S Unit Price No. ..... ; Provide Add -Deduct (acss out one) the sum of S F. Changes in the Work This Subcontador &isles that die ties for overhead and profs In corhecSon ry th awthori changes in the Work shall be as follows: 1. For a Net Increased goat: labor and material cost shag ineNde a nxw" um mamup of g( overhesd and II� pw5l 2 For a Net Dscrsased Cost: labor and n,ateriat coat shati inciudo a ma7dmu11l mettcup of •A overhead and % profit G. Upon receipt of Notice of Acceptance of this Bid, this Subcontador enrcCa to exnarto the formal Conaact VAlin Ian days and daliver the required Performenet and Payment fiords. to the Owner for the faithful parfarrtmrrce of this Cormad. Memorial Medical Plaza Renovalion Port Lavaca, Texas eject NO. 9801 1--ued for Biddlrrg • r 828' OCT-32-1998 11:31 P.Ol INVITATION TO BID Daaiment 00011 Pigs I �J I- L-1 • -Memorial Yedcel plaza Renovation, General: Asa Sr, you are Invited to bid on Phase Oro Port Lavaca. Tesas, to be consWded in accordance wah Consrr ction Doormvrrda wvPued by PDH • A pan L2va Inc. Houston. Texas. The reno,raaicn wwk Is btieny described in Section 01010 - Summary of ArdWork r to theme (;Oretr�etor for the entire project. The 1, The Owner w ll hire a -Corutruc6on Manage farm 'ContraeW refesred to In the General Condtioro. SWeement and ttuoughout the Contract Docur�Constuctian Marsger or the COrretrtac9an Managees authorized rep,m a tx & momC bon Manager span be resporodble for all normal and sdndard repro otceve. Tho coordvatirm/doarmentation usuaAy performed by the GtYroral Contrarlor. 2 The vwcrk Wil be �tstnaded under a angle prime Ump Sum contract 3 Constaadion Manager will recrive tub-0 ds for Subconeadan. Each Subcwb-jc % Bid shall be on a Lurnp Sum bases for MQiT Part of the WOnk Sagregal ed Bids mom a Subccrltr r rill nM be accepted. • .. Bid Preparation: Efte" Subranaada shell prepare bids in tripfrcato =Pica and svbnit in a Scaled envelope with a label at lower )eft caner aAich bean the fdloning Bid For: Phwt One - Memorial Medical Plea Renwation Project No. 001 SM We: November 9 190Monchy. 1 :001m J. Bids received after l is time rill rxS be act:epied, and Va be returned to Sut> acts unopened. Su6mreactars will be nco4ed of conawl award vid,in one week 2 AO bids wall remain in force for a period of 00 days. Any addenda nay be issued AS hora9 per to the hid operirp. 3. The Owner reserves the rignt to reject any and all bids, or pQA3 arty en el Yids. Os "ve d all feduicawes, grad to accept any bid er part or bid. Bid Opening: bids vill be opened and read at the fokv«ing Iacafi= Calhoun County Commamonela Court C Urlty Corathouse 211 South Ann Street port Lavaca, Texas 77979 Aths The Honorable Howard G. Hwilzog Cotnty Judge Pne-Bid Conferanee: AM Subbdders we arcouaged W attend a pre-bd eorderence at Memorial Medd Pt c; . Port Lavaca, Tesae. 1. Date and Time: OeUber M IM Thursday 10t0 am_ Construction Schedule: The t`.arwtru an Manager will ■lsrt the Wtrk upon a date to be apee+6ed in a witim "metiee to Premed'. Each strbwrrirador mutt agree to abet and comPlAs the Work in 2=Ordasee with Notice to Proceed' and Cetatruc6on Schedule opprwed by Ovwaer. 1. Cwwbuctiott Start N"fflb r 17, 1=9 7- Subctandal Combte6*M June 4. 19%. YenvwW Medd Ptaa Renovation Port Lavaca, Tams Projed No. 9301 Issued for Bidding 829 c . n BID FORM FOR SUBCONTRACTOR Doc merit 00i2o Page 3 H. This SubconUaclor hereby tigress to Stan the work under this ConVnet on or before a date to be • spa ified in the 'Notice to PrOceed" isvued by Own*( and to fully complete the project within cwendar days. RespocJutly Subntiited. 1301 Judiway Houston T% 77018 ' Business Address (713) 688-0337 (713) 688-9102 Telephone Number Fsx Number November 6, 1998 Date If Bidder is a corporation, comPlete the fotlmring: ATTEST: LEAH ANN CORLEY Notary Public, State of Texas My Commission Expires 02.22-2000 Memorial Mtdcd PlaaZ2 RerovaUtxt Port Lavaca, Texas Project No, tto1 END OF DOCUMENT Issued for Bidding Pi • ,:' Vauter Door Company DATE: 11/06/98 wOJECT: MEMORIAL MEDICAL PLAZA LOCATION: (F.O.B.) PORT LAVACA , TX. SECTION: WOOD DOORS QUOTE: IIRC1490 TO: SPAWMAXWELL COMPANY ATTN : IKE ALLEN FAX: 956-4501 PRICES ARE SUBJECT TO THE CONDITIONS OUTLINED HEREIN, WE PROPOSE TO FURNISH THE MATERIAL DESCRIBED BELOW: PBC 5 PLY SOLID CORE WITH PLASTIC LAMINATE FACES, MACHINED AND TAIL -GATE DELIVERED. ALL DOORS INCLUDE 4'/2" TOP & BOTTOM SOLID WOOD RAILS WITH 1/16" CROSSBANDING , DOOR EDGES ARE LAMINATED TO MATCH COLOR OF FACE SHEETS. SUPPLYING DOORS MANUFACTURED BY MARLITE . ** NOTE : ADD TO BASE BID $1,885.00 FOR I — 3070 & 1— 4070 LEAD LINED DOOR** QTY.: 333 LEAFS TOTAL LUMP SUM: $ 52,175.00 MATERIAL UNLESS NOTED OTHERWISE. ALL MATERIALS QUOTED ARE AS SPECIFIED UNLESS QUALIFIED OTHERSWISE EXCLUSIONS: ALL TAXES, BONDS,UNLOADING, GLASS, GLAZING, INSTALLATIONS, FINISH PAINT, ASPHALT EMULSION, AND ANY FASTENING DEVICES (LE. EXPANSION BOLTS, PAWL DRIVE ANCHORS, HILT[ ANCHORS, SPECIAL SECURITY SCREWS.) ALL DOORS ARE MACHINED FOR BUTTS, 161 LOCK OR MORTISE LOCK POCKET ONLY. ALL FUNCTION HOLES FOR PANIC DEVICES& MORTISE LOCKS ARE BY THE HARDWARE INSTALLER. • I BKMS VP PAY MINT AKE NKf 30 VAYS. INU KE 1AIINAGE ALLUW@a. ♦ THIS QUOTATION IS VALID FOR 30 DAYS FROM THE ABOVE QUOTATION DATE. ♦ THIS QUOTATION IS SUBJECT TO THE REVIEW AND CORRECTION FOR OMISSION OR ERRORS. ♦ THE CURRENT SHIPPING SCHEDULE IS 6 TO 8 WEEKS AFTER ALL APPROVED INFORMATION REQUIRED. ♦ A SIGNED EXECUTED PURCHASE ORDER IS REQUIRED BEFORE ANY SUBMITTALS OR FABRICATION BEGINS. ♦ ALL LAMINATE FACES ARE BY WILSONART, FORMICA OR NEVAMAR .050 G.P. GRADE LAMINATE STD COLORS AND PATTERNS (WOOD GRAINS). RESPECTFULLY, ROLAND CANALES • 2129 Clinton Drive • Galena Park, Texas 77547 . Ph: (713)672.1023 . Fax: (713)672-5061 831 •OCT-30-1996 11:32 P.02 3p1r^^ 810 FORM FOR SUBCONTRACTOR DOcvmeM 00120 Page 1 PROJECT: Phase One - Memorial Medical Plaza Renovation Port Lavaca, Texas Project No. 9801 ARCHITECT: Mr. Jamie Parttow, AIA PDH + A Architects, Irhe. 1770 St. James Place, Suite 110 Houston, Texas Vow BID TO: Calhoun County Commlasioner s Court County Courthouse 211 South Ann Street Port Lavaca, TX 77979 Attn: The Honorable Howard G. H&R2og County Judge -SUBCONTRACTORS (l } S"ifUBCONTRACTORS TYPE OF WORK: f 71 n n 0q((C�! — � j 1017 00 A Having examined the Contract Dowmerits, Conditions of the Contract and Bidding Documents of the Project listed above, and having visited the site and examined ail conditions affecting the Project, the undersigned Subcontractor proposes to perform the complete 1MorK his/her portion of the required by the said Documents for the sum or sums set forth below, This Subcontractor acknowledges the receipt of Addendum No. ,L—throuah Addendum No. issued during the bidding and has included all revisions described within hislher Bid S. In Submitting this bid, the urxfersigned Subcontractor agrees to: 1. Hold the bid open for acceptance for 60 days from Bid Time. 2 Accept the right of the Owner to reject any, or all bids, to waive informafibes, and to accept the bid which the Owner considers most advantayeeets to him 3. Enter into and execute a contract if awarded, on the basis of the bid reptirementa. 4 Accomplish Walt In acoordarme with Contract DcwmenIS vAWn the Contract Time offered heroin. S. Furnish the insurance specified in Document 00617- S. Furrith the performance and Payment surety bonds specified in Document 00011, 7. Furish the t n7tvcial statemerrt end safety mocifiar specified in Document 00011. C. The undersigned Subcontador agrees to periam the complete hisrher portion of the WOM for the Lump sum price of: (Amount written in wtx is, This govems) ('s ��D,ON ." (Amount in figures) Memorial Medical Plaza Renovation Pat Lavaca, Texas Project No. 9001 Issued for Biddrhg •. 0 40 832 pCT-30-1998 11:32 rseir°w. 810 FORM FOR SUBCONTRACTOR Docufient 00120 Page 2 •D. AlLeraams: !f any or 80 the alternates specified in Section 01CW are incorporated and a=epted, the undersigned SubcoMrado agrees to adjust the bid try the amount indicated opposite alterrades Dated below: Alternate No. 1 : Provide eryanded outPanient clinic in Dou of shell space. Add the sum of S Alternate No. 2 : Provide buildout Space B as cknic in feu of shell apace. Add the sum of S Alternate No. 3: Provide Add-0educt (coSs out one) the sum of Attemats No. 4: Provide Add -Deduct (cross out one) the sum of I_ Unit Prices: If any v all the unit Prices specified in Section 011128 are incorporated and accepted, the undersigned Subcontrectcv agrees to adjust the bid by the amount indieged. Additional unit prices may be requested during bidding by the C" trcdon Manager. Unit Price No. provide Add -Deduct (mass out one) the sum of S Unit Price Nan,: Provide Add -Deduct (cross out one) the sum of S Unit Price No__ Provide Add-0educ! (aces out one) the sum of S Unit Price No.___ provide Add4)aduct (Ross out one) tha sum of S F. Changes in the Work. This Subco"Mmetor states that with authodsad changes in the Work shag be as followc�Q� for overhead and profit In oorv,ection 1_ For a Net Increased Cost: Labor and material cost shal(inctude a rrardrru rn ffkv" of averhead and —&t—% profit 2. For a Net Decreased coat labor and material cost shag include a madmum markup of a5 _°A overhead and-_gy profit. G. Upon WOO of Notice of Acceptance of We Bid, this Subcontractor agrees to exeauto the formal Carw'QO within tan days and driver the required Performance and Payment Bonds. to the Owner for the faithfmd performance of td his Centre Memorial Medical Plea Renovalion Port tevaca. Tex&5 •Ojed No. 9001 Issued for Bidding P.03 833 IDr ju;'J8 1 1 AUAM OCT-30-1998 11:32 SpawMaxwelI ConStfUCUOn F age t,OSU P.04 BID FORM FOR SUBCONTRACTOR Document 00120 Page 3 H. This Subcontractor hereby agrees to atut the work under this Corrumat of or before a data to be speci6 in the 'Notice to Proceed' iscueo by Owner and to fully mmpfete the project within e calendar days. I� I U nDl?OI'C[-n ft Qf)t-bra , I V Y )Dcl i tlitP, �� T _0 ` Fax Number Date If Bidder Is a corporation, complete the fotlowinly ATTEST:Notary I -G�A/j/Ll lift/ W CY R. DAIMLERNotary PublicTATE OF TEXASmissian Expires Q-03.00 END of DOCUMENT Menlmigl Method Plaza Rr novaEnn Fort Lavaca Taos Pf jt d No, 001 Issued for Bidding • E • e McCOY FLOORCOVERING DIVISION • To: The Maxwell Co. 4321 Directors Row # 200 Houston, Texas 77092 Attn: Ike Alan Telephone #: • 6869 Old Katy Road P. 0. Box 924488 Houston, Texas77292.4488 Telephone #713-862-4600 Fax #713-865-4392 Fax 9:713-222-1414 To furnish and install Blueridge carpet To furnish and install Armstrong VCT To furnish and install Roppe base :.:• For sub floor preparation we will invoice on A per bag basis installed of $37.50 per bag. Qualifications: PROPOSAL November 6, 1998 Page 1 of t Project: Memorial'Plaza Port Lavaca, Texas 14,434.00 54,440.00 6,998.00 767.00 Total 76,639.00 Excludes sales tax, sealing of concrete, floor preparation, Cleaning, mopping, waxing, vacuuming, protection, Furniture moving, overtime and take up of existing floors. QUALIFICATIONS: 1. See above. OF PAYMENT: Net 15 days after delivery. read and agree to Uniform Conditions of Sale on reverse side: M Date: D Lefigyel Wo Direct Telephone #: 713-865-4334 835 10/30198 11:40AM OCT-30-1998 11'32 SpawMaxwell Construction Page 3 of 6 P.02 BID FORM FOR SUBCONTRACTOR • Document 00120 Page 1 PROJECT: Phase One - Memorial Medical Plan Renovation Port Lavaca, Texas Project No. 9801 ARCHITECT: Mr. Jamie Parftow, AIA PDH + A Architects, Ine, 1770 SL James Place, Suite 110 Houston. cTexas77056 BtDFROM: CvnS+0� ✓ Oril> JUr 4CTV\C 1-10q-f 4I Ca,,.,1n- 00.1 Ito BID TO: Calhoun County Comrnissioner's Court County Courthouse 211 South Ann Street Port Lavaca, TX 77979 Attn: The Honorable Howard G. Hartzog County Judge SUBCONTRACTOR'S TYPE OF WORK: S r ins. ,�1 OvS, "IondOi'E"00tl� 7vU l,,'7 t I61911(tvum (cutnv► i n q t(tac A. Having examined the Contract Documents, Conditions of the Cm*ad and Bidding Documents of the • Project fisted above, and having visited the site and examined all conditions affecting the Project, the undersigned Subcontractor proposes to perform the complete Work his/her portion of the required by the said Documents for the sum of sums set forth below. IS irI000 1f\a Ttus Subcontractor acknowledges the receipt of Addendum No. _through Addendum No. issued during the bidding and has included ad revisions described within his/her Bid __ B. In submitting this bid, the undersigned Subcontractor agrees to: 1. Hold the bid open for acceptance for 60 days from Bid Time. 2. Accept the right of the Owner to reject any, or all bids, to waive informalities, and to accept the bid which the Owner considers most advantageous to him. 3. Enter into and execute a contract if awarded, on the basis of the bid requirements. d. Accomplish Work In axordence with Contract Documents Wthin the Contract Time offered herein.. .S. Fumish the insuronca specified in Document OW12- 6. Furnish the perfomrance and payment surety bonds specified in Document 00011. 7. Furnish the financial statement and safety modifier specified in Document 00011. C. The undersigned Subcontractor agrees to perform the compete his/her portion Of the Work for the Lum"um price of: (Amount written in wads. This governs) (Amount in figures) Memorial Medical Plaza Renovation Part Lavaca, Texas Project No. 9e01 Issued for Bidding • 10/30/98 11:40AM SpawMaxwell Construction OCT-30-1998 11:32 &1 119WA BID FORM FOR SUBCONTRACTOR Document 00120 Page 2 • D. Alkeraater: If any or all the alternates specified in Section 010M are incorporated and accepted, the undersigned Subcontractor agrees to adjust the bid by the amount indicated opposite altertvdeS Gated below. Alternate No. 1 : Provide expanded o anent Clinic in tiou of shelf apace. Add the sum of $ Alternate No. 2 : Provide buildoot Space B as clinic in lieu of shell space. Add the sum of $_ L Alternate No. 3: Provide 4 Add -Deduct (cross out one) the sum of S---iAll4 Aftomats No. 4: Provide /7A_ Add -Deduct (cross out one) the sum of S _ /1 A- I- Unit Prices: If any or all the unit prices specified in Section 01028 and ineorporated and accepted, the undersigned Subcontractor agrees to adjust the bid by the amount Indicated. Additional unit prices moy be requested during lidding by the Construction Manager. Ural Price No._: Provide / , /I'-( • Add -Deduct (cross out one) the turn of S Unit Price No._: Provide Add -Deduct (trees out one) EsurnS Unit Price No__: Provide Add -Deduct (cross out one) $ Unit Pries No._ Provide Add -Deduct (cross out one) the sum of $ F. Changes in the Work: This Subcon0aefor states Crat ct gas for overhead and vdtlt authorized changes in the Work shall be as follows: Pin In connection 1. Fora Net Invented Cost: tabor and material cost shall include a maicmum martarp of A19.1 overhead and o i 'A profit. 2 For a Net Decreased Coat: Labor and materiel coot shag include a nnadmum markup of 7 6A overhead and 1 qf, Prof2 G. Upon receipt of Notice of Acceptance of this Bid, this Subcontractor egrets to execute the formal Carreacl %%Win ten days and deliver the required Performance and payment Bonds. to the t)wrtar for the %ithrul performance of this Conhad Memorial Medical Plaza Renovation 40ort I.avxa, Tama Died No. 9601 Issued for Bidding Page 4 of 6 P.03 837 10/30/98 11:40AM OCT-30-1998 11.32 SpawMaxwell Construction Page 5 of b P.04 BID FORM FOR SUBCONTRACTOR Document 00120 Page 3 H. This Subcontractor hereby agrees to start the work under this Contract on or before a dads to be • specified in the 'Notice to Proceed- issued by Owner and to filly complete the Project within calendar days. V Respoc4Nly Submitted,/ ,Rey ��Ns�P2 Mama Of bidder D�Ps i Cl'�r 7` / -76 `/J' Business Attaress Telephone Nu bet Fac Number Date It Bidder is a corporation, complete the fbtiowing: ATTEST: Notary V ass . TRACY R. DAIMLER Nolary Public (9my n STATE OF TEXAS Commission Expires 12-03.00 END OF DOCUMENT Memorial Method Plaza Renovation Port Lavaca, Tens Project No. 9001 Issued for Blddmp L� E IiSri, 3233 4 P002/004 BID FORM FOR SUBCONTRACTOR Documerd OM20 Page t PROJECT: Phase one - ,Aemorial Metrical Plaza Renovallon Port Lavaca, Texas Pf01eC 1-10. 9301 ARCHITECT: Mr. Jamie PaMu,. AIA PDH + A Ayer' rc�. Inc. 1770 St James Place, Suite 110 Houston. Twee —McS BID FROM: TSiXUB Flags Glass Company - —rl ne V C oria T7- 77901 BID TO: Calhoun Cc:nty Commiasionere Court Coonty Coto\house 211 South "">,nn Sueet Pan Lavaca. T'( 77979 Attu: The I'onorable Howard G. Hartzog Caa;ty Judge SUBCONTRACTOR'S TYPE OF tWORK:�1�_&� A. Having ezamned the Contract pc -;meets. Cmdieoru of the Contract and Bidding Deeuntente of the Project listed above, and itas4n9 visifed the site and exanined all rsrta0i s affecting the Project, the • undersigned SubcorAractor propose, to perform the complete Work Nsfier 0er6on of the recitired by the sale Documents for the octrr. ur sums set forth below. "This Sub'Antraeew acktr. vAvdac< the recrt;pt 0f Addendum No. �,�Mrotgh Addendtan No. �_ issued during ate bidding and h.: induded a!) revislons described VAIMn NsMer Did S. In subrr7yng this Lid, the undersigned $ubcontrador agrees 10: 1. Hold the bid open for acceptance ter 60 days from Did Time. 2 Accept the right of the 0,mor t3 reject any, or all bids. to waive Inkeftw les, and to Aeeept the bid vAlich the owner most advantageous to Wm- S. Enter into and exocutc a entitn_ct it awarded. on the baslt of the Wd teptlremerds. A. Accomplish Work, in ocrernOrr_e with Contract ooemems vdth n the Contract Tim* offered h join.. ' S. Furnish the insur4..nca mpecfird in. Document 0WI2. 6. Fumioh the performarme mrvi payment surety bond* specified In Doaimam 00011. 7. Furrish the financial statement and safely mod&er specified in Document 00011. C. The undersigned Subco.-straC:,r -.grew to perform the complete Ha tt poMon of Ih�Work /or the Lump -Sum pricy Of: Eighty-seven thousand thYee hundred thirty and forty (Amount written in words. Y1vs gcrrems) (3 87,330.40 (Amcu..t in figures) Memorial Medical Pial2 Ronevati0n Part Lavaca. Texas Project No. Mi • lsaued ter Bidding cents. C J • s L, ,! 911 P003/004 BID FORM FOR SUBCONTRACTOR . cses..ti,. poc unen 00120 page 2 the D. Alternates: If any or till the alternates speC'.fed in Sec7,x, o, 0-0 are Incorporated and WtaPtad, • N/A undersigned Subcontractor agrees to ad)tut the bid E-j the on•.ount indicated oPPOS110 alterrudas gated below.. Alternate No. 1 : Prwida expanded cutpa,dtrJiruc r lieu of shall ape=e. Add the stun of S --- Alternate No. 2 : Pfovitda buiWO'•a SPaca B as C"r=c in Jou of she!) space' Add the sum Of S Ahemate Ito. 3: Provide Add -Deduct (aces out one) the sum of $_^_ Ahorrrata No. 4: Provide - Add.Deduct ;cross out one) the sum of S_,,,.__—._ - N/A E. Unit Prieec: If any or all the unit prices sperdged in Secicn 01026 are incorporated am accepted, the undersigned Sut comtr& for agrees to adjust the bid by the armunt fr4cated. AddsonW unit Ptieee may be requested during bidtnng by lire CnX>4Nuc5cr' wv -sger. Unit Price NO. Provide --- Add-Deduct (oroos out one) the sum et 5_,__- Urit Price NO.—_ Provide Add -Deduct (cross out one) the sum of 5 _ • Unit Price me,— Provide �---- Add-Deducl (aess out one) Lit sum of Unit Price No._� provide -- .A (cross Ote one) the sum of S N/A Y. Change in the 1NaK 7rds Subco=WO, states that charges for overnead and Profit In eoraue8on V&h authorized changes In the Work shall be aJ fof!ov.c: . 1. For a Net Irxrcased Cori: labor and material c,-^ ..hail inc.'ude u rna,3mum mallarp of Sf overhead a-4 6A profit. 2. Por a Net Deceased Cook labor and matcial co5t shah irxlude a nwil-nurn merkuP of % overhead and b profit G. Upon recelpt C• Noace rd Acxptanoe Of Vic P.Id. thl� Subcontractor agrees to execute the VbnrW Contract Wtfin ten days and deliver the required PedCrmenee and Payment Bonds' tothe Owner fax the faithful perfomwa a of this Cordraet. Msrnaiel Medical Ptaza F%OMY30n Port lames, Terse Issued for Bidding Pro)ed No. M1 CJ 1 .II-Pc-4? ll'eiA'•. FeGi ?1; S� .eGl 1"' 12i 132334 P004/004 BID FORM FOR SUBcoNTRACTOR Doarmertt Wt20 Page J H. This SUbcontractor hereby ,Vrrvc to start the v"k o cprafied in Lho `Notico to Proceed` iswed by Ovn:rder fhl$ er end toContract w er before a date to be calendar days. Adly ep V,44. d+e prgftt wthln RespectuRy Submitted. B111 (;sham ---uenL—operations 108 E. Airline, Victoria, TX 77901 uv_ness_ Duress --' -- Date _ if Bidder le a corporation, Complete the rodoninO; AT7 T. riclary _.. 0 ' PAMELA J. TAYLOR •, �' NW WWWION EXPIRES ? August 23, 2000 MOmcnal NlOdcal Plaza Renovation Pon Cava . Te7@'� Project No. Mot • 512-573-2334 Fax Number EPlD OF DOCUMENT f Issued for Wdefing 4 Telephone (512) 573-9612 Fax(512) 573-2334 Six Jla96 q&61j. &v"an* 108 E. Airline P.O. Box 3462 Victoria, Texas 77901 1 Victoria, Texas 77903 Firm: Calhoun County Commissioners Court Address: Address: 97fof S%*;AfA `�1711 , ° Memorial Medical Plaza -Phase I November 6, 1998 We propose to furnish labor and materials according to our work scope (glass and glazing) numbered 1 thru 15 as per plans and specs. FOR THE SUM OF $87,330.40 Notes: Mirrors are priced with polished edges. Beveled edges are not included. Note: Cost of bond ($2,543.60) is included in quote. Note: Hardware for storefront doors is included. Note: No tax is included. This proposal is subject to acceptance within /010 days from date hereon. We hope this proposal will merit your placing with us this business, which will have our best attention in pursuing the work to completion to your entire satisfaction and pleasure. Firm: Approved by: Date: SIX FLAGS GLASS COMPANY • 07r�r Telephone (512) 573-9612 Fax (512) 573-2334 Six ,g,Qcw, j�' leffp-an* is Victoria, E. Airline I P.O. Box 3462 Victoria, Texas 77901 Victoria, Texas 77903 November 6, 1998 To whom it may concern: The following numbers reflect our safety/experience modifier according to our insurance carrier (Farmers Insurance Larry Newman). policy periods: 2-1-96 to 2-1-97 - 1.14 3-7-97 to 3-7-98 -1.00 3-7-98 to 3-7-99 - .76 • This is the experience modifier used by C.N.A. Note: Larry Newman wrote the business effective 3-7-97 and has no record prior to the 2-1-96 to 2-1-97 policy. We can within ten days (if awarded contract) provide a valid performance and labor bond. Along with a financial statement, if required. • • BID FORM FOR SUBCONTRACTOR Document0U120 Page / PROJECT; Phase one - Memorial Medical Plaza Renovation Part Lavaca, Texas Project No. 9801 ARCHITECT: Mr. Jamle Paeow, AIA POH + A Architects, Inc. 1770 St. James Plae*, Suite 110 nousmn.Texas 77058 StDFROM Hayes Electric Service 814 W. main St. or avaca, exas Bt0 70: CAodn County Commissioner's Gault Coumy CouMa+se _ 211 South Ann Sheet Pod Luvw t. TX M72 Attu: The Honorable Hoarard G. Hanxnp County Judge Si18CONTRACT0R'S TYPE OF WORK: Electrical A. Having axarNned the Contract Doamerri5. Condidens of the Contrad and 6iddng Documents of the Project listed above. and Fravinp vistad the sits and examined all earrdrticM affecting tha Project. the • txtdetsigned Subcontractor proposes to perform the complete yllerK 1dsAro+par6an of }hs regtirett by the avid Documtr= for the sum of sums set io1h Petow. TWs e receipt of Addendum NM I through Addendum W. Issued dun adding Wo has acitnovAedges mW"ad 24 MIABI ons described ntm+n *%Mar D'd S. In submitting this bid, the undersigned 5ubccnY9CW apses to: 1. Hold the bid open for sccaPtance for 60 days from Cid Time_ 2. AecePt the dght of the Owner to reject any, oral bids. b Naive kdomnaabes, and to accept the tid *fish the Ovw ner cotniders matt advarneseOm to Wm 3, Ender into ald execute a cor*W If awardod, an the basis of the vAttin mct Time Blared bidregtir rA pccompash Work In accordance with Contract DoWneptt hervin- s. Furnish the insurance epednod in Document 00e12. 6. Fumiah he pasfor T=vA rid payment auruty bond* spedfied in Dotwnert OW11. 7. Furnish the fina6191 statement and safety modifier specirted in Docu metro WD71. C. The undersigned Subcontractor agrees to perform the comptste WaMcf Potion of tho Work for the Lump -Sum price of; Five Hundred Twenty Five Thousand t„ N01100's Dollars (Amount vatten in words. This governs) tS 525,000.00 } (Amount In agurea) Memorial Mad'icW Puss Ranovation Port Lavaca. Troche Issued for titddlns • PrajeA No. M1 . i1-06-1998 10�13AM 713 956 4501 T M 't`ll tl -:lU II. JL)AA it. .m iiU :hw 4jUI • a""" WO FORM FOR SUBCONTRACTOR DOURnent 001213 Page 2 D. Aharnatas: If any or se the sltematea specified in Section 01030 are incorporated anti accepted• me undersigned Subtbntractm agrees to adjust the bid by the amount indicated opposite altemades Baled below Alturr.de No. t : Provide expanded outpatient cSrAt in Bev of shell apace. Add the sum of $ N/A A$enWe No. 2 : Provide bulldoo Space B as dmfe in Neu of sbeN apace. Add the gum of $_ N/A A4errats No. 3: Provide N/A Add -Deduct (cross out ores) the sum Of 3 N/A — Altennafa No. 4: Provide N/A Add -Deduct (cross auk wo) the sum of 3 N/A E. Unit Priess: If any tg- ad tiro unit prices soeclBed in Section 0IM are Incorporated and s=cpted, the undersigned Subcordr&ctor agrees to adjust the bid by the amowt indicated. Adtifianal unit Prices may be requested during bidding by the Corntrhrcdon Manager. Unit Price NO. Provide N/A • Add -Deduct (doss out one) the sum of 3 N/A - Urst Piles No. Provide N/A Add-Doduct (cros3 out one) the sum of N/A LIM Price No._--_: prodde Add-Deducl (cross ovt one) the sum of $ N/A Unit Price No.�_; Pmide N/A Add.Daduct (cross out wa) the sum of $ N/A F. Changes in the Wale This Subcanaaetor states scat charges for weMead and profit to ewarection vith autfiod ed changes in the Work sW be as fdf&Aw 1. Fora Net li cressed CLaborand matedal Coat ah3aindude a maximum nrartorp of 2 0 Si ost warhead and 15 tR profit 2. For 5 Nat Decreased Coat Olabor and nmtenat host shad! mcluda a rrandrtntm mwicjP of oh L nthoad and prorit O. Upon receipt vAtSn ten days diver Ihs re4hi� Pedormanc p m Payment Bonds, to the OTOW for the fadttdld perfarrho es of this CorMnet. Namtglet M,,,kW Phrra Renovallon .Port L nraw, Texas Issued for Bidding PtvjeetNo. MI 11-06-1998 i0ti4PII 713 956 4501 UUM 845 tl'UU JU II:JUdiu VhUiu Ili JJU 4JV, IV Ji IJ1.7JL I-HJ I''j' 810 FORM FOR SUBCONTRACTOR Oocumtifd 00120 Page z H. Th* SUbcontractw hereby agrees to start the work undor this COrsract on Or before a dais to be s 00 in Ova 'McAm to Proceed- issued by Owner and to h11y complete the project VAtNn calendar days. Respectfully Submitted. Partner Tide 814 W. Main St. f2l 552 9538 Tdephone Number Novemher 9. 14gA Date It Eidder Is a corporation. complate the fdfktning: ATTEST. Notary Memorial Medal Ptasa Ranovteon Part Lavoca. Tmtas Project No. 9001 11-06-1998 10=14fat1 Port Lavaca, Texas 77979 (512) 552-7443 Fax Number END OF DOCUMENT 713 956 4501 Issued for Cldrhng l0lZi • • C� 0 0 tanaw END FORM FOR SUBCONTRACTOR Oomotem 00120 Pape 1 PROJECT. Phase One - Menlo" Medcal Plsm Rettovadon Pat Lavaca. Tewta ➢roiect No. 9301 ARCHr MCT. Mr. Janie Pardow. A/A PDM * A Arctitegs, Inc. 1770 St. James Pace, Stfte 110 Houftm Texas 77066 IND TO., Ca1Mu+ Coutty CQmmimionx's Cost County Coulitt se 211 South Am Street Pon Lam=. TX 77979 Attn: The Honorable Howam G. HwtM Cow tp JWge StmCONTRACTORS TYPE OF WORK; E A. Hatring examined the Carttract Oomxnemm Condvora of file Cantred and Bidding Dooar,srds of the Projac fisted above, and having visited the aite and exanllnad 20 eenditem affecting the Prorsa. the urtdeiagnsd.Subcmr*udor proposes to perform the oanplett Work hhurter portion of the roctured by the said Docurttertts for the sum or aims set fWlh below. This Submrndraetor acknomMedgets the receipt of Addendtxn Not A/�,* ttvough Adderul an No, fA issued dtuirg the adding and has W=hided aI retiisioru described Wdan hL*" Sid 9. In s+deriaing No bid, the trtdersigrted Suhcmtracter agrees to: 1. Hdd the did open for aoctptance for 60 daV hem bid Time. Z AozW the right of the Ovrrter to reject arty, or aU bids, to waive irACrrrtaities. rrd to asspt the bid VhVC % the Owater mt'ddera mast advanlagemn to hirrr, 3. Eruct k tta and exem" a conned if awnied, tare mm basis of the bid r"tirements. t. Atem+pian Work in aesordnnce Ykh Contract Dommmm vdrKm the C raaet Time offered l+ereiti * Fwnish the irtatsanse ae+d in DocunuorR 03612. * Furriarf ttfe petisttna mbe and psyrrtertt surety batdo specified in Damno tt moil. 7. Funish Qte (Mpedse0 br pocurnenr 00011. a The tarauaipned Subcomnodor agrees to Perform the carpieft Iltshrer Ponort of C" wo-t for the L Price of: tic) orr't&" In ggaasj Memorial Medicat Prays Renovation Pat Lavaca. Texas Aaleet NO. owl Pseud for t3 ding rf 847 190 FORM FOR SU&CONTFACTOR Co�aaxrt OOtZO Pape 2 Ahwuzfae: If any or eU the uKwrww3 3pedlad in Sec5on 01CI30 are kraarporattad and accxpW, the undeoigted Suboorom err apses to adjuA the Lid try the QfrwxxA bldc adsd cPPcls to 04"alm sated bwb . ARartute No. 1 : Provide ezaanded atYpmieM ciric in 6su of she$ op=*. Addthew=of$ Ahemate No_ 2 : Provide b%*dout Space B as cfric in feu of sreu specc Add tha sum c! 5 ��� Aherrats No. 3: ProMe ./V. I & 7 `,y J.dd-D duct (cons out One) the tas-n ct AAorrats No. is Provide Ll �- Add•Ded.cd (Crass"orie) fie sum Of S IV, E Urrit Prises: Sf any Or alt the wit picas speeded in Sector 01=8 are ircarporwred erd aeeeOtd, the undertigffed SubcOrasctor agrees is **Ai the bid by Ow amm" inSrcatad. Addtiaol tstit ��ices may tx requested d%Anq biddrg try the Cgrub' K*0n Manoper. " Un t Pricy No.: Provide Adds ccuct taus cart uta) the tun d 3 ehA Unit Pries N014/101: Provide Add -Deduct (craps out NW) the sun of s UnitPrcp14O_ ✓ , PTCAoc l Add4Dtdud (aces rat arc) the s+m ci S v✓_T 1 _ Urit Ptics NO.41&- Provide Add-Ded= (sups coast am) the am Or S Ctrarges in the Wert iris SUbcoraiadrs' Scores tat 61tt4es for ova'Aaed and pooh In coMeCt n eith aadhotisad tdwtpae in Ae ttYortc assess bo a ioaows; t. For a i6w ireaaud Cc= Labor set rrtaiwW cost stml kwAldo a nmuj n aaauv d_„�,Q�G taamhe" and „tee A Pc&= 2. Far a Naa Deees"d Coat Labor and rwinriei cost dug kidWo a trznt0gum rartnrp of 4al_-A Omtrsad and % MAL G. Upon reedy[ of Naeee OL AMMOfartae at trio DW. *" 9tDcargacaar apreee to szeesae me format Cardead tt W k tan days sued delrertae rrqLaad Peafar> ur cs tcr+si Pagrrrartt Bonds. to the Oww ter the fe*" parlortnafss of t is, O=VMCi IAucrraiat bfat7oat Plana ft"lowRat Part raves. Taws Pftyset Na Sam i • DID FOM4 FOR SUSCONTRACTOR ocau"Ws DM20 pop 3 • H. This SLwcQr ractcr tweby sprees to Stan the rock udew 6" Cored on or before a dzfA m be spscit�d in eM 'r1Wca to Iicceed' ism" by O+rwr and to fly the "vied �Q1 7ly _ra sr days Rc&pK ft ly Suttittad. e.q,�/Zv Cloas4-ru_k-iO urue- r� !fie Ss Ll t,q 7L t T .7 75 0 If Didda►Is a corperadm, eomolete the rona,:no: ATTEST: Nctary • w4v OF DOCUUmgr Mrgo" Hadtal Otrsa Rra�ic� P ttfaa 7gos • PasjeS NM am Lmied for 03d*6 Me CARY CONSTRUCTION P. O. 13OX 554 POINT COMFORT TEXAS 77978 PH# 512-987-58231 FAX# 512-987-5863 OWNER CARY KNEUPPER • TO: HOWARD G. HARTZOG (COUNTY JUDGE) FROM: STEPHEN BURKE REF: MEMORIAL MED. PLAZA (PORT LAVACA, TEXAS) JUDGE HARTZOG, CARY CONSTRUCTION SUBMITS A LUMP SUM PRICE FOR THE RENOVATION OF THE ELECTRICAL AND FIRE SAFETY SYSTEM AT'n-ijlz MEMORIAL MEDICAL PLAZA INTHE AMOUNT OF: ONE MILLION FIVE HUNDRED TI-ID2TY NINE THOUSAND DOLLARS. $1,539,000.00. TIIIS SUM INCLUDES THE PERFORMANCE BOND COST. THANK YOU, STEPHEN BURKE • C� m BID FORM FOR SUBCONTRACTOR Document 00120 Page 1 PROJECT. Phase One - Memcrial Medical Plaza Renovation • Port Lavaca, Texas Project No. 9801 ARCHITECT: Mr. Jamie Partlow. AlA POH + A Architects, Inc. 1770 SL James Place, Suite 110 Houston, Texas 77056 810 FROM: Houston North Air Conditioning Inc. P.O. Box 16008 UW TO: Calhoun Courtly Commissioners Court County Courthouse 211 South Ann Street Port Lavaca, TX 77979 Attn: The Honorable Howard G. Hartzog County Judge SUBCONTRACTOR'S TYPE OF WORK---HVAC A. Having examined the Contract Documents. Cond60u er the Contract and Bidding Documents of the Project fisted above, and Craving visited the site and exanned all condition affecting the Project, the UnderdIlned.Subcordta tar proposes to perform the complete Work his/her portion of the required by the said Documents for the sum or sums set forth below. This Subcontractor acknowledges the receipt of Addendum No. 1 through Addendum No 1 Issued during the bidding and has Included all revisions described Wthin his/her Bid -- S. in subrriWng this bid, the undersigned Subcontractor to: 1. Hold the bid open for acceptance for 60 days from Bid Time. 2 Accept the right of the Owner to reject any, or all bids, to waive informalities, and to accept the bid which the Owner considers most advantageous to him. 3, Enter into and execute a contract if awarded, on the basis of the bid requirements. A. Accompfth Work In accordance with Contract Documents wtttin the Contract Time offered heroin.. S. Furnish the insvanee specified in Document 00812 6. Furnish the performance and Payment surety fronds specified in Document 00011. 7. Funish the financial statement and safety modifier specified in Document 000l1. C. 'The undersigned Subcontractor agrees to perform the complete hie/her portion of the Work for the Lump -Sum price of: Three Hundred Two Thousand Seven Hundred Fift Dollars and no cents. (Amount written in words. This eovemsl ($ 302,750.00 1 (Amount In rrgures) Memorial Medical Plaza Renovation Port Lavaca. Texas • Project No. N01 Issued for Biddmg ®J � tswrr.u/ BID FORM FOR SUBCONTRACTOR Document 00120 Page 2 D. Albunates: If any or all the alternates specified in Section 01MO are incorporated and accepted, the undersigned Subcontractor agrees to adjust the bid try the amount indicated opposite alternates bated below. Alternate No. 1 : Provide expanded outpatient c5rcc in lieu of shell space. Add the sum of S N/A Manate No. 2 : Provide buildout Space B as cWc in ieu of shell apace. Add the sum of S N/A Altemato No. 3: Provide Add-0educt (cross out one) the sum of S ARemate No. 4: Provide Add -Deduct (cross out one) the sum of E. Unit Prices: if any or aft the unit prices specified in Section 01028 are incorporated and accepted, the undersigned Subcontractor agrees to adjust the bid by the amountindicatad. Additional unit prices may be requested during bidding by the Construction Manager. Unit Price No, Provide Add -Deduct (cross out one) the sum of S _ Unit Price No. Provide Add -Deduct (cross out one) the sum of S Unit Price No. Provide Add -Deduct (cross out one) the sum of $ Unit Price No.__ Provide Add -Deduct (cos. a3 one) the sum of F. Changes in the Work: The Subcontractor states that charges for overhead and profit In connection Will authorized changes in the Work shad be as follows: 1. For a Net Increased Cost: Labor and matarial cost shad include a maximum marinrp of 2 5 e6 overhead arsd 10 SG profit 2. For a Net Decreased Cast; Labor and mater(al cast shed) include a rrtadmum markup of 15 •A overhead and 10 % prom G. Upon receipt of Notice of Acceptance of this Bid, this Subcontractor agrees to execute the formal Carmact vAhin ten days and deliver the required Performance and Payment Bonds to the Owner for the fWm W perfomrance of this Contract Memorial Medical Plaza Renovation ^.xt Lavaca, Texas iject No. 9601 iti: Issued for Bidding 0 !. C� �852 • • •1 • BID FORM FOR SUBCONTRACTOR Document00120 Page H. This Su' --- Dcontractor hereby agrees to start the vwrk under this Contract on or before a data to be apedfied in the 'Notice to proceed' issued by Owner and to hilly complete the project Within calendar days, Respec utly Submit Houstoorth Air Conditioning Inc. Construction Manager P.O. Box 1.6008, Houston, Texas 77222-1608 us+ness ress 7 3L 692-7702 (713) 692-1311 Teiephone Number Fa Number Date If 17idder Is a corporation, ComPletn the follovwng: TIES P00NNAKAYHARNESS y` MY COMMISSION EXPIRES - J Memorial MGdC;3i PUtza Renovation Port Lavaca, Texas Project No. gaol END OF DOCUMENT Issued for Blddmg 853 r. r : BENTLEY &ASSOCIATES, P.C. s "• CERTIFIED PUBLIC ACCOUNTANTS Board of Directors Houston North Air Conditioning, Inc. Houston, Texas We have Compiled the accompanying balance sheet of Houston North Air Conditioning, Inc. (a corporation) as of June 30, 1998, and the related statements of income, retained earnings, and,cash flows for the three months then ended in accordance with Statements on Standards for Accounting and Compilation Services issued by the American Institute of Certified Public • Accountants. A Compilation is limited to'presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements, and accordingly, do not express an opinion or any other form of assurance on them. BENTLEY & ASSOCIATES, P.C. August 19, 1998 • 515 WEST GREENS ROAD, SUITE 1280 HOUSTON. TEXAS 77067 281/875.8181 FAX 281/875.9002 HOUSTON NORTH AIR CONDITIONING, INC. + BALANCE SHEET June 30, 199 (Compiled).. ASSETS CURRENT ASSETS .Cash $ 216,293 , .Accounts Receivable (Net of $51,605 Allowance for Doubtful Accounts), Note 2 999,388 Note Receivable, Note 2 498 Inventory,at Lower of Cost or Market on a .• First -In, First -Out Basis 118,000 Costs and Estimated Earnings in Excess of Billings on Uncompleted Contracts, Notes 1 and 4 11,822 Deposits 1,255 Prepaid Federal Income Tax 1,700 $ 1,348,946 PROPERTY AND EQUIPMENT, Notes 1 and 3 Autos and Trucks $ 372,631 Furniture, Fixtures and Equipment 170,098 1 $ 542,729 Less: Accumulated Depreciation ( 347,894) 194,835 ' OTHER ASSETS -' Investment in Sub Par Partnership $ 1,430 Investment in MRT Mexico 10,000 . j Cash Value of Life Insurance 64,302 75,732 TOTAL ASSETS $ 1,619,513 l� 855 HOUSTON NORTH AIR CONDITIONING, INC. • BALANCE SHEET • June 30, 1998 (Compiled). ' LIABILITIES AND STOCKHOLDERS- EQUITY CURRENT LIABILITIES Accounts Payable $ 342,750 Payroll Taxes Payable 13,442 Due to Retirement Plan 5,200 Sales Tax Payable 76,831 Current Portion of Long -Term Debt, Note 3 771,441 Accrued Interest Payable 474 Billings in Excess of Costs and Estimated Earnings on Uncompleted Contracts, Notes 1 and 4 141,333 Deferred Income Tax, Note 1 _ 46,827 $ 1,398,298 LONG-TERM DEBT,,Note 3 Notes Payable' $ 816,839 Less: Current Portion t 771,441) 45,396 TOTAL LIABILITIES $ 1,443,696 STOCKHOLDERS' EQUITY Common Stock, No Par Value, 100,000 shs. authorized, 25,870 shs. issued and outstanding $ 11,000 . Treasury Stock, 3,000 shs. at cost ( 45,000) Retained Earnings 209,817 TOTAL STOCKHOLDERS- EQUITY 175,817 TOTAL LIABILITIES AND STOCKHOLDERS` EQUITY $ 1,619,513 • �i •.....,. '' �BID FORM FOR = �t • PROJECT; Phaee One _ Aletnorial IMedasi> k. fieaat(an Proow w O l ARCHITECT Ur. Jande Pedow AIA Pt� � A Atditsafs, lne. . 1770 8t .lames Plea. Seine 110 f'btotmi. Terse TMU . SW FROM: VICTORIA AIR CONDITIOMM. LTD. 513 FAOFIT DRI_ BID TO: Ca Carty ewe ands Cart Ctv 211 Gaudy Ahn Strael Pat tevem TK rim Alen: C ay Judge ►wend a Netxhg SUBCONTRAC']'DRB TYPE OF WORK: BEATING. VMALLATION & AIR CONDITIONING A- Having om,* d the Cwftm Deermeriq,PrcjvftgrM abaft. and Ceneiltas eras CenVad and Sl rq McTed tha sits and earthed ON were t s earq the Pro W aamwft Me Me eatd DonaetNft far une � � Warn lnlesnerPardon of the na<4ed e1 Tits Subcombodw acbmwedgee tM ieaued denhrp the W" WA has MOM al Add wm nb 1 tbrowh AW&nAen Ho• 1 tndWed >r reNetors dgeaffied vewn teaeeer Sid S• In aubmtl5ng tlde geld, the v+dcrspnee Strhaertra saw 1. KW the eta open for acceptance for 80 days firm I. TUnc 2. Old Ac of ft the Owfer dOd Of a �w to � W. or i eidf. ie WWdW WeMalgn. ww to swept the & Entr irde end exaaae cw%gers ~ eh a deonasa N owetded Baia a gt pnu e tyd nati+emwas. both. Were In ebenp emWM CerWW 0 MIIOd: WQdn me tar&M Time Wered herein. S Fumish the inevrang aPedged in C=mwm =12. 7. pbw"Sh the paAarrmny end Pa>�a surattr bends apadded in Domomm pt>011. . 7. Pe+rdth 1M Arntneiy emtement nmd eafell• mod6w sped6ad et Coarosa Wolf. C. The eagmteeee Subeargseer agrsee to perform L+anPSwn tatty ef: the MAIMSIS I I.A. oorgan a tlw YNst for the (i_3g4,100.00 n (Aeloxx In dour") Msmaim U**w Plum ftrnvayan Pat Lwow Tern Projen tie. "m famod for ehs ft 857 awen. s 810 FORM FOR SUBCONTRACTOR Dacrmnrs 00120 Pepe 2 D. Atternetas: If any or afi the ademites Specified in Section 01030 are incorporated and accepted, the ustdrsigrud Suboontractor agrees to adjust the bid by the amount indicated opposite altenceas bated below. Alternate No. t : Provide axaanded outpaneM clinic in tiou of shell op.. Add the Stan of i N/A Alternate No. 2 : Provide burildout Space a as clinic in ieu of shell space. Add the sum of $ N/A Alternate Mg. 3: Provide N/A Add -Deduct (crass out am) the sum of f Ahemate Na 4: Prmids N/A Add -Deduct (cross out one) the sum of i I_ Unit Prices: If any or all the unit prices spedfiso in Section 01026 an incorporated and accepted. the undersigned Subcontractor agrees to adjust the bid by the amount indicated. Additional urti pdces may be requested during bidding by the Construction Manager. Unit Price No._ Previds N/A Add-Dedelct (cross cut one) the sum of Unit Price No._ Provide N/A Add -Deduct (crass out arse) the sum of S Unit Price No.__ Prowas N/A Add -Deduct (cross eul one) the sum of E Unit Price No. Pmwide N/A Add -Deduct (cram out am) His sum of i F. Changes in the Vdaric This Subeonaaercr stern aryl charges for ovemead and profit in connection with authorised daMos in Lee Work shall be as toflows: I. For *Not Increased Cost labor and msdedal coat shag induce a nadmum mwm* c(1_ _% ev®head and __J,Q_% profit 2. Per a Net Decreased Cast Labor and MatMal cost shay include a nmdmwn markup d 1 % everhoad and _% prefit G. Upon receipt of Notice of Acceptance of this Bid, this SuOcoemaga agrees to exams the formal C rAracl vallm ten days and driver the towered Pafaem ove and Paymsrd Bonds. to the Ovyter for the MUM Perfamir+ee of this Cororacs. Mmmody Medical Pram Rarovatm PatLavoca, Texas Project No. 9601 Issued for Bidding BID FORM FOR SUBCOWRACTOR OOaaaerd 0012D P890 3 • H. This Subwnhacfw hob, agrees tO Stan the Wk under this C drad an or --free a Oats to be s00ed in d daog� toProeaad' ;.cued bys.y Owns. and to hilly eomplate the prt*ct wtMn Submitted. 4 AIR CI 513 PROFIT DRIVE, VICTORIA, TX TT901 � -5 512-5T6-o811 Tdephtme Numberf Fax Number _HS2YFalBER 9 144A Date It bidder IS a emp*md, ,� complete the folamm: - pm - SHERRI L. 11E� ER�G • : Exp.04.05.99 Yemonal Medal Pot= Renev4bon Pot 6aVMSL Taos Ptoleet Na not • OF DOCUMENT Issued for 131d p • II �'J it Jv h1.Jn.0 tl.4m IIJ JJV d: KHhr.."h BIO FORM FOR SUBCONTRACTOR • Document 00120 Page t PROJECT: Phase One - Memotial Medical Plaza Renovation Port Lavaca, Tehms Project No. 9801 ARCHITECT: Mr. JarNe Partow. AIA POH * A Ard+reets. Inc. 1770 BL James Place, Suite 110 Houston. Tczas 7705E BID FROM* Hayes Electric Service 814 W. Main_St. IUD TO: Calhoun County Commissioners Court Canty Courthouse 211 South Ann Street Pon Lavaca. TX n979 Attn: The Honorable Howard G. Her" Coady Jhsf9e SUBCONTRACTOR'S TYPE OF WORK: H. v. A. C. A, Having examined the Contract Documents. Condi6au of the Cardred and Bidding Doeumarhts of the Project listed above. and having vleiled the site and examined NddI mrOm affecting the Project, the undersigned Subcontractor Proposes to Pefrvm the ComPlate VVek tbi,&W pennon of the required by • the said Documer" for the sum or sum set forth below. Ttds Suboordrator acknowted9es the receipt Of Addendum No. 1 through Addendum W. issued during the Lidding and has Included ad rtrAslans described within Wsl hu Wad S. In sutmdtling this bid, the undersigned 5ubcontrader agrees to: 1. Hold the bid open for accsptancs for 60 days from Did Time- 2- Accept the right a the Owner to reject any, oral bids. 10 waive kdo nralties, and to 3=CPt the bid vd>ich the Water conceders Most advardaSeWA to tdm. 3. Ender into and fotecule a combat if Uw"od, on the basis of the the Contract ma offered 4 Accomplish Work In accordembe with Co tract Documents herein- S. Furnish the irerwWWO spedfied in Documam QW12. B. Furnish the perform ,, and Payment surety bonds specified in Documem OW11. 7. Furnish the financial statemerd and safety mod6cr specifier in Document WDI1_ C. The undersigned Subcontractor agrees fo Perform the Oomltete tdariher PotOon of tho Work for the LumpShem Price of: (s 365 , 000.00 t (Amount In figures) . Memorial Medical Plaza Rencvadhm Port Lavaca. Terns Issued nor Bkkk g Prajed NO. tia01 • 11-06-1998 10:13W'1 713 956 4501 P. M ` 11 UV'dV Il•JWi.iI 0 • u�a+sxn t 4.. IlJ 7JV iJVI Io J. I J I. J!. I' I'+ � """`L Br0 FORM FOR SUBCONTRACTOR 00012 �00 Pape 2 Mo D. ABernatas: If any or eg the alfemate• epedfled in Seetion 0if we incorporated and accepted, oglled ed tn+der�ngned SuboorA actor agrees to adjust the bid "the omounl lydieated opposite alternates below, Agsmate No. 1 : Provide expanded Mixydud ago in B•u of slug space. Add the sum of Alternate No. 2 : Provide bulidout Space B as dmie in 6eu of c6ed *Pace' Add the sum of $ N/ A Alterrvle Nc.3: Provide N/A Add -Deduct (Cross out one) the sum of Ahwnala No. 4: Provide N/A Add -Deduct (most (most Out one) the sum of a _.N--- E. UnifPrices: If any OF all the unit piece sPedsed in Section 01026 xe incorporated and accepted. the umders fined Subcvrb+dor agrees to adjust the did by the amnxstt indicated. Addtiord U111 Dices may be raquested dugng biddrti by the Construction mW ager. Unit Price No.__; PfWda N A Add -Deduct (aoga out orte) Mrs sum of S N/A Unit price Na.�: Prodda N/A Add-Dedtxl(Cross out one) the gum of S N/A Unit Ptic• No.,__: Rro,Atle N/A AddAeduet (aoea out one) the cum Of E N/A Unit Prior No. Provide N/A ' Rdd-0edn+d (gags out ono) Ihs sum of S N/A F, Champs in the Work This Subconuacior atatea That charges for warhead and pun in connection xith a lyo imsd changes In the Work dwff be an foifor : 1. FaaNKlnCeenei5Coot latrorarWmettsrialwalatvag[nWf samarimumnwbapd 20 y, mwhmd and Pro 2. par a Net Dwswed Coat: i ah'or end trgt°da0 aat sf*� Include a medmum nreets+p Of 15 •A otfethasd and 10 *A prorm G. upon fecdFs ofee Noe of Aecef�o of Ids Bid. trig Subcontractor agrees to exeaA0 the fornd Coraract vAthin todayo s Ca 1ho required Performanan ce d Payment Bonds. bottom Owner for the f Me d Peri nts laamofal Medical Plaza Renovation Port Lwa e, Toms issued for Blddng ProjwdMo. 1f001 11-06-1998 1w14A11 713 956 4501 P.O3 Q0, I ewn.ln BID FORM FOR SUBCONTRACTOR • Documerd 00120 Page J H. TWS Suboorrhacbor hereby agrees to start the vtxk udder "S CororaU on or Wore a date to be spwd6ed in the 'Noes. to Proceed" issues by Owr%or and to h11y COWIele the Project *"im 200 pW&ndvrday$. RwpscthWy Submtltad. Partner Title 814 W. Main St. 'Port Lavaca, Texas'77979 wuxss ress . 512 552-9538 (512) 552-7443 TA..h...e N,,mber Fax Number 19 It Eidder b a corporation. complain the fowmiria: ATTEST: Notary Nlemaid Medd Plaza Renovation Pat t.avaa. Texas Pri4ca No. MI i1-06-199B 10:14PJI END OF DOCUMENT 713 956 4501 lssued for eld&v W Zl • 862 Argyle Fire Protection, Inc. P.O. Box 150381 • Arlington, Texas 76015 • (817) 265-7469 Metro • (817) 860A008 o Fax (817) 860-8858 Edna Office - 106 W. Main, Edna, Texas 77957 512-782-7425 • Fax 512- 782-3855 7 November, 1998 Memorial Medical Center of Calhoun County 815 North Virginia Port Lavaca, Texas 77979 Attn: Calhoun County Commissioner Court We are pleased to submit the following proposal in the amount of $90,350.00, for the Fire Protection Sprinkler System at the Memorial Medical Center/Phase I. OUR PROPOSAL INCLUDES: 1. Labor, equipment and materials per specification provided. 2. Two wet pipe sprinkler systems for the interior areas of C & E with 5' stub out. 3. Dry Pipe Sprinkler system for one outside canopy and loading dock area. 4. All pendant sprinkler heads to be center of tile, use of upright • heads as required. 5. Access doors for inspection test and drain if required to be provided, installation by others. 6. All work to be performed per NFPA 13 and local jurisdiction. OUR PROPOSAL EXCUDES: 1. Any underground piping. 2. Caulking of fire walls or penetrations. 3. Sawing, cutting, breaking, removal or replacement of concrete 4. Professional engineering services. 5. Any damage to existing piping or fixtures. 6. Electrical or supervisory hook ups or connections for fire department alarm or otherwise. 7. Work on any other phase of this project. 8. Bid or performance bond. NOTE: No actual flow test can be taken at this time due to the 8" main not yet being installed. This proposal is based on presumed adequate water pressure once test has been performed. We appreciate the opportunity to present this proposal to you. Please call our office with any questions or comments. Sincerely, on Cra oi`t n • Argyle Fire Protection, Inc. P.O. Box 1.50381 • Arlington, Texas 76015 • (817) 265-7469 Metro (817) 860-4008 • Fax (817) 860-8858 Edna Office - 106 W. Main, Edna, Texas 77957 512-782-7425 • Fax 512- 782-3855 7 November, 1998 Memorial Medical Center of Calhoun County 815 North Virginia Port Lavaca, Texas 77979 Attn: Calhoun County Commissioner Court We are pleased to submit the following proposal in the amount of $18,900.00 for the Underground Fire Protection Sprinkler Line, at Memorial Medical Center/Phase I. OUR PROPOSAL INCLUDES: 1. One 8" underground fire protection sprinkler line. 2. Line to run from city tap at 8" main to 5' stub out at building. • 3. Underground vault withFDC per specification provided. 4. Excavation and backfill of trench for 8" line and vault. Back - fill to 95% compaction. 5. Use of Blue Brute 8" pipe. OUR PROPOSAL EXCLUDES: 1. City tap on 8" main. 2. Meters 3. Concrete or black top work including sawing, cutting, breaking removal, pour back or finishing. 4. Professional services/Engineering. S. Any damage to existing piping or utility. 6. Tax We appreciate the opportunity to present this proposal to you. Please call our office with any questions or comments. Sincerely, Ron Crafton r-1 J 864 sesu.uJi cdu r VKIq rvra oucua.ry ,,..... i v,♦ Document 00120 Page f • PROJECT: Phase One - Memorial Medical Plaza Renovation Port Lavaca, Texas Project No. S801 ARCHITECT: Mr. Jamie Partlow, AIA PDH + A Architects, Inc. 1770 St. James Place, Suite 110 Houston, Texas 77056 BID FROM: Comp ti V L-ro q `i 39 K1. I Z-f,-t Sir Hoos-mr\I, x -7*7oss BID TO: Maxwell Company Construction c/o Cahoun CoCuhjy Commissioners Court---_ . —_- -- — - County Courthouse 211 South Ann Street Port Lavaca, TX 77979 Attn: Mr. Ike Allen ;7 suBCONTRACTOR s TYPE OF WORK r L V M B I (\1G A. Having examined the Contract Documents, Conditions of the Contract and Bidding Documents of the • Project fisted above, and having visited the site and examined all conditions affecting the Project, the undersigned Subcontractor proposes to perform the complete Work his/her portion of the required by the said Documents for the sum or sums set forth below. This Subcontractor acknoWedges the receipt of Addendum No- _ through Addendum No. issued during the bidding and has included all revisions described within his/her Bid B. In submitting this bid, the undersigned Subcontractor agrees to: 1. Hold the bid open for acceptance for 60 days from Bid Time. 2. Accept the right of the Owner to reject any, or all bids, to wave informalities, and to accept the lid which the Owner considers most advantageous to him. 3. Fster into and execute a contract if awarded, on the basis of the bid requirements. 4. Accomplish Work in accordance with Contract Documents Within the Contact Time offered herein.. S. Furnish the specified insurance (Document 00812). 6. Furnish the specified performance and payment surety bonds. C. The undersigned Subcontractor agrees to perform the complete HaMer portion of the Work for the Lump -Sum price of: NQEer Aawo4so4AW 7NIa7'y-Fryd TOVS4-40 M40 / -4,Erl V6Lt.4p.l (Amount written in words. This gove(ns) (s 33 5, oy o , (Amount In figures) Memorial Medical Plaza Renovation Port Lavaca, Texas • i Project No. 9801 Issued for Bidding Y' e Document 00120 Page 2 • D. Aiternates: If any or all the alternates specified in Section 01030 are incorporated and accepted, the undersigned Subcontractor agrees to adjust the bid by the amount indicated opposite alternates fisted below. Alternate No._q/_A: Provide Add -Deduct (cross out one) the sum of $ Alternate No. tq A Provide Add -Deduct (cross out one) the sum of $ Alternate No.� A : Provide Add -Deduct (cross out one) the sum of $ Alternate No. A k Provide Add�Daduct.(cross outone) the sum of $ -- -- — E. Unit Prices: If any or all the unit prices specified in Section 01026 are incorporated and accepted, the undersigned Subcontractor agrees to adjust the bid by the amount indicated opposite unit prices fisted below: Unit Price No. a A : Provide the $ • Add -Deduct (cross out one) sum of Unit Price No. tJ LA : Provide - Add -Deduct (cross out one) the sum of $ Unit Price No. A : Provide Add -Deduct (cross out one) the sum of $ Unit Price No.A/L,: Provide Add -Deduct (cross out one) the sum of $ P. Changes in the Work: This Subcontractor states that charges for overhead and profit in connection with authorized changes in the Work shall be as follows: 1. For a Net Increase Cost. Labor and material cost shag include a maximum markup of _J_^6 overhead and _,_t,_% profit 2. For a Net Decreased Cost. Labor and material cost shall include a maximum markup of lO % overhead and __21. profit. G. Upon receipt of Notice of Acceptance of this Bid, ttis Subcontractor agrees to execute the formal Contract within tan days and deliver the required Performance and Payment Bads, to the Owner for the faithful performance of this Contract Memorial Medical Plaza Renovation • Port Lavaca, Texas Project No. 91301 Issued for Budding m • Us Isxjl BID FORM FOR SUBCONTRACTOR Document 00120 Page 3 H. Ttvs Subcontractor hereby agrees to start the wok under this Contract on or before a date to be specified in the "Notice to Proceed" issued by Owner and to fully complete the project within calendar days. OQ Mrnw. rr 44trV -I&m Sur apu�r° Respectfully Submitted, FSTimATo2�%'?di[.cr /Litrl�4E.L ray ----- I I S 1 b 14 b- T5 (006 Telephone Number I( /ob /Its .. _ ._ Date .. _ If Bidder is a corporation, complete the following: ATTEST: Notary e-?13) faeifr-Ttnlcl Fax Number �1r,BaSE F 4TT4c-Kc 0 Mti CL 4a ttllc. Ti o N 5 Memorial Medical Plata Renovation Port Lavaca, Texas Project No. Mi END OF DOCUMENT Issued for Bidding Me . • Humphrey Company, Ltd. Mechanical Contractors November 6, 1998 ATTENTION: Memorial Medical Center REFERENCE: Phase I — Memorial Medical Plaza Renovation We propose to furnish and install the plumbing for this job for the sum of: THREE HUNDRED AND THIRTY-FIVE THOUSAND AND NINETY DOLLARS $335,090.00 • Price based on the following: L Excludes tax 2. Includes bond 3. Excludes fire protection 4. Excludes cutting & patching 5. Excludes paint 6. Excludes ceiling removal & replacement 7: Excludes asbestos 8. Excludes electrical & control wiring 9. Price based on specifications not drawings 10. Above ground Sanitary W&V system is no hub cast iron. For PVC above ground as on plumbing drawings DEDUCT $13,551 11. Cold water is insulated only in areas where freezing can occur. If entire cold water system is insulated as requested by plumbing drawings ADD $13,790, 12. Our 1997 EMR Rate is .41 If you should have any questions, please call me at 686-8606. Sincerely, • James B. Humphrey, III JBH/jbhIII Humphrey Company, Ltd. 4439 w. 121h Street • Houston, Texas 77055 • 713.686.8606 • Fax 713,686.7619 • P.O. Box 1226 • Houston, Texas 77261-1226 ►•s is 0 00 FOAM FOR SUBCONTRACTOR Oeotened =20 Pape 1 PROJECT: Phase One - Memorial Modest Pim Renovation Part lsvaca,Texm Project No. 9801 ARCHITECT: Mr. Jamb Pardow, AIA PDH +A Arc iteeh. Inc. 1TT0 at James Pis", Suite 110 Houstom Tares 770M INDFROM: VICTORIA AIR CONDITIONING, LTD. 810 TO: Canxx n cornty Corwrl"one's Court Cew* Courthouse 211 Sour Am Street Pert taveca, T% R979 Attn: Tice Hake Howard G. NM120p County Judge SUBCONTRACTOR'S TYPE OF WORK PLUMBING A Having exarNned the Contract Ooas+nms, Con dda s of the Cw**d and I iderng Dac urnerds of the Project listed above, and hwjhV vW*d the site and exandned aft cordilions affecting the Project, the undesigrrod $ubccr*mtor proposes to perform due emi ote Wok NsMetportion at the required by the add Doeu two is for the sumo or suers set Oath Ptforr. This Subcon radar aolowMadges the receipt of Addendum No. I through Addendumn ft 1 leered duping me tadding and has included all revisions described *Amin td&%w turd S. In submitting this bid, the u+dersigned Suhoarbadar agrees Ur I. ROM the hid open fOr acceptance for W days from wd Time. 2. Accept the rlght of the Ovaren to reject dry, or eti bids_ to waive Irdommmes. and to &wept the tild w"ch the Owner uaroiden moat ad*armageota t0 him. S. Erda iruin end e"ClAf a canbad uT avwded, on % to bads of ne bfd ragnirvrnwft. A Accompfsh Work in accordance *Am Contract Doaaneroa Wthin ma Cor*act lime offered hereh. S. Fuerdsh the insurance specified in Deeumerd VW12. G. Furnish the p*rMm ace ens pwiment suety bends specified to Ooamnend coo 1. T. "sh the financial statamerd end safety rnodfia specified in Doameerd =11. C. The undw%4r&d Subecromotor agrees to Perform am compete hisaher pagan of the Wok for the Wr*, um price Of: FOUR HUNDRED TWO THOUSAND SEVEN HUNDRED DOLLARS A NO CENTS (Amount wtten in vaada. This governs) (s 402-700.00 (Amount in egusa) Memodae Modest Plaza Renovadon Part laved&, Tar" Projapt Na. awl fesued for Wddmg ei • N nAjl 4vwll 1 4 J 7..11 l': 1 Ifl i.I I VUlI IIJJJ: VL'3 BIO FORM FOR SUBCONTRACTOR Documera 00120 Page 2 D. Alternates: If any a a6 the alternates Specified in Section 01030 arc incorporated and accepted, the undanugnad Subcontractor agrees to adjust the bid ty the *mount indicated opposite alternates 6stad below: Alternate No. I : Provide expanded omp rient cWc in Eau of shell ¢peas. Add the sum of: N/A Alternate No. 2 : Prvvtde badldout Space B as Clinic in 6ou of shell space. Add the sum of Alternate No. 3: Provide N/A Add-Oaduct (cross out one) the sum of i Alternate No. 1: Provide N/A Add -Deduct (cross out one) the sum of S E. Unit Prices: If any or all the unit Vices Wedged in Section 01028 are incorporated and accepted, the undersigned SUbcontraetor agrees to adjust the bid by the amount indicated. Additional unit prices may be requested during bidding by the Comic action Manager. LMit Price No," Provide N/A Add -Deduct (cross out one) the sum of Urit Price No. Provide _ X/A Add -Deduct (crave out one) the sum of Unit Pries No.__: Provide N/A Add-Dedud.(Gross out one) the sum of E Unit Plum No.Provide N/A AddAeduct (cross out one) the sum of S F. Charges in the Work: TN* Subeom actor states ttret changes for ovemead and profit to connection % th authariasd changes in the Work shad be as follows: t. For a Not Increased Cost: Labor and material coSI shad include a ma;6mum ma a* of arrahtad and __ZQ_„A Pro@L 2. For a Net oecraased Cost: Labor and material cost shag irdWe a nwAmum markup of _10_% overhead and 7 % profit G. UPott rec610t of Nose* Of ACdeptpnca of this Bid, this Subcontractor agrees to erewte dnti somal. Contract within ten days and driver the required Performance tend Payment Bonds, to the Owner for the feibft Performance of this Contract Memorial Medical Ptara Renovation Pat Lavaca, Texas Project me. 9601 Issued for Bidding • 0 • l7(v • 0 • sumo ", 7.11al[JnLvoll tUU4I1.1U4 BID FORM FOR SUBCONTRACTOR Doaamefv 00120 Page } H. This Subccnha&Or hereby agrees to start the ~k under this Contract on or hefore a data to be tPeciied in the 'Nodes to PrueeaM istuad by Own*, and to hdly eoenptete the projaet witNn 300 ealerMar days. Respoctfutty Submitted, 513 PROFIT DRIVE, VICTORIA, TX 77901 OUITY-5ets 241 512-576-0811 Telephone Number Fax Number It Oidder Is a corporation, ccmptete the fahowing:: /1 1 I A—Z _ e i-4-i . , . f v ���' °6s, SHERRI L. j Exp. 0405.99 END OF DOCUMENT Mett WW MSd=d Plus Awx"lan Pan Caws, Tetras Proect No. 9901 Issued for Bldd(ng S� s TO EDWARDS PLUMBING, INC. P.O. Box 7244 3708-A E, Rio Grande VICTORIA, TEXAS 77905 (512; 575.4717 PHONC COURT OATC No. or I NOVEMBER 9,1998 MEMORIAL MEDICAL PLAZA I LOCATION PORT LAVACA, TEXAS 77979 PROJECT NO 9801 PHASE 1 ALL MATERIAL & LABOR FOR PLUMBING AS PER PLANS & SPECIFICATIONS: ----------$461,900.00 ------------------------------------------- BONDADD -------------------------------------------------------- $ 8,000,00 -------------------------------------$469,900.00 TOTAL We Vropo8e hereby to furnish material and labor — complete in accordance with above specificationsfor the sum of: dollars ($ All material is guaranteed to be .% speabed. All work to be <ompl¢ted in n wo,"C,t, . Authorized -- manner according to sland.10 practices. Any mlelalion pl deviation Froin al"1 Oecome an Signature ---r bons lowsWing extra costs will be executed only upon w,,naII orders, an Note: This proposal may be eat, char%. over sold above the estimate carrAlly Iire, 'm. tornado ..it the,preceeury iAsu'..cef days. or delays beyond our control. Owner to carry withdrawn by us II not accepted within Our workers art lolly cove,ed by Wellman s Cpmpensatmo Insurance. A rreptaure Of Proini$(11 —The above prices, specifications .Cl t' signature and conditions are satisfactory and are hereby accepted. You are authorized g to do the work as specified. Payment will be made as outlined above. Signature Date of Acceptance: 872I,, 0 0 sosn..n BID FORM FOR SUBCONTRACTOR Document 00120 Page t PROJECT: Phase One - Memorial Medical Plaza Renovation Port Lavaca, Texas Project No, 9801 ARCHITECT: Mr. Jamie Partlow, AIA PDH + A Architects, Inc. 1770 St James Place, Suite 110 Houston, Texas 77056 BID FROM: Star Specialties (Greg Williams) 4321 Director's Row, #205 Houston, TX 77092 BID TO: Maxwell Company Construction c/o Calhoun County Commissioner's Court County Courthouse 211 South Ann Street Port Lavaca, TX 77979 Attn: Mr. Ike Allen SUBCONTRACTOR'S TYPE OF WORK: Division 10 Specialties �yrZ� C4 aC/ % a , A. Having examined the Contract Documents, Conditions of the Contract and Bidding Documents of the Project listed above, and hating visited the site and examined all conditions affecting the Project, the undersigned Subcontractor proposes to perform the complete Work his/her portion of the required by the said Documents for the sum or sums set forth below. This Subcontractor acknowledges the receipt of Addendum No. I through Addendum No. _Q___ issued during the bidding and has included all revisions described within his/her Bid B. In submitting this bid, the undersigned Subcontractor agrees to: 1. Hold the bid open for acceptance for 60 days from Bid Time. 2. Accept the right of the Owner to reject any, or all bids, to waive informalities, and to accept the bid which the Owner considers most advantageous to him. 3. Enter into and execute a contract if awarded, on the basis of the bid requirements. 4. Accomplish Work in accordance with Contract Documents within the Contract rime offered herein.. S. Furnish the specified inswance (Document 00812). S. Furnish the specified performance and payment surety bonds. C. The undersigned Subcontractor reel to perform the comp ete his/her portion of the W for the Lum rice of:Cl/I (A t hen in words. 's governs) /w//JGC,,.. I$8.L 9Id-a (Amount n figures) Memorial Medical Plaza Renovation Pat Lavaca, Texas Project No, No Issued for Bidding 8'73 Document 00120 Page 2 D. Alternates: if any or all the.aftemates specified in Section 01030 are incorporated and accepted, the undersigned Subcontractor agrees to adjust the bid by the amount indicated opposite ahemates listed below. Alternate No. : Provide Add -Deduct (cross out one) the sum of Alternate No. : Provide Add -Deduct (cross out one) the sum of Altemate No. : Provide Add -Deduct (cross out one) the sum of Ahemate No. : Provide Add -Deduct (cross out one) the sum of E. Unit Prices: If any or all the unit prices specified in Section 01026 are incorporated and accepted, the undersigned Subcontractor agrees to adjust the bid by the amount indicated opposite unit prices listed below. Unit Price No.—: Provide Add -Deduct (cross out one) the sum of Unit Price No. : Provide Add -Deduct (cross out one) the sum of S Unit Price No._: Provide Add -Deduct (cross out one) the sum of $ Unit Price No. : Provide Add-Oeduct (cross out one) the sum of F. Changes in the Work: This Subcontractor states that charges for overhead and profit in connection with authorized changes in the Work shall be as fdioves: 1. For a Net Increased Cost: Labor and material cost shall include a maximum markup of'2p -A overhead and - 1/iR_% profit 2. For a Net Decreased Cost: Labor and material cost shall include a maximum markup of °A overhead and _[ . 'A profit. G. Upon receipt of Notice of Acceptance of this Bid, this Subcontractor agrees to execute the formal Contract within ten days and deliver the required Performance and Payment Bonds, to the Owner for the faithful performance of this Contract. Memorial Medical Plaza Renovation Port Lavaca, Texas Project No. 9801 Issued for Bidding L • G ��%A yw,.rn BIO FORM FOR SUBCONTRACTOR Document OU120 Page 3 H. This Subcontractor hereby agrees to start the work under this Contract on or before a date to be specified in the "Notice to Proceed" issued by Owner and to fully complete the project within 150 calendar days. Respectfully Submitted, 4321 Directors Row, #205 usmess Address -- 3Z.si6-4.5.67 (713) 456-4568 Telephone Number Fax Number 1 1.4r 49R Date If Bidder is a corporation, complete the following: END OF DOCUMENT Memorial Medical Plaza Renovation Port Lavaca, Texas Project No, 9801 Issued for Bidding Star Specialties 4321 Directors Row, Suite 205 Houston, TX 77092-8734 Call 713.956.4567 Fax 713.956.4568 QUOTATION To: SPAWMAXWELL ATTN: IKE ALLEN a DATE: 1 1 /6/98 PROJECT: MEMORIAL MEDICAL PLAZA (PT.LAVACA) PHASE I ONLY I.P.C. Door & Wall Protection Systems (33) ea. "Series 150" Comer Guards @ 90 degrees (6) ea "Series 160" End Wall Protectors 588 L.F. "700 Series" Wall Guard w/End Caps & Splices 264 L.F. "800 Series" Handrail FOB JOBSrrE, INSTALLED, NOT WCLUDINGTAX ... $18.045.00` ALL INVOICES ARE DUE WITHIN 30 DAYS FROM DATE OF INVOICE. FIELD M EASUREMENTS AND INSTALLATION ARE BY OTHERS. ACCEPTANCE OF PROPOSAL STAR SPECIALTIES NAME PRINTED DATE PHONE GREG WILLIAMS "SEE ATTACHED (1) PAGE • • r1 U Im • /PC submits a bid for door and wall protection systems as an approved equal manufacturer, based upon plans, Sheets A0.0 through F2.4, dated 7/10/98 Specification Section 10265 "Wall Protection Systems,", as follows: PlSE�7 CORNER GUARDS (SURFACE MOUNT) #150 Series 90° 3" x 3" x 108" 33/PCS #160D Series End Wall Protector; 2" w/PVC Strip x 108" 61PCS WALLGUARDS #700 Series 7 %" Profile — Continuous Aluminum Retainer #701 End Caps #706 Splices HANDRAILS #800 Series 5'%" Profile #801 Mounting Brackets #802 Returns • 804 Splices 4805 Inside Corners PLEASE MAKE THE FOLLOWING QUALIFICATIONS: 1. Please exclude all inside comers for wait guard. 5881LF 62/PCS 32/PCS 264/LF 130/PCS 61PCS 18/PCS 2/PCS 2. Please note that when surface mounted corner guards with aluminum retainers are used, all wall guards must terminate with an end cap. The projection of the corner guard will not allow the wall guard to wrap the corner guard. 3. Exclude corner guards at comers other than 90° & 135'. due to the fact that injection molded top caps cannot be bent. This bid includes IPC's 3" tape on corner guard at these conditions. 4. The height of corner guards was not specified. This bid includes corner guards at 9' high. 5. Specification 10265 lists the bumper guard model BG-10 to be used on this project. The plans do not show any bumper guard being used. This bid excludes this item. • 6. Corridor E071, Corridor E077 and Child Care E078 are all listed to receive Acrovyn accent rails per the finish schedule. However, the finish plans do not show any product going in these rooms. This bid excludes accent rails going in these 3 rooms. 7. The color of the wall protection products was not identified. 877 ``pTE MF Star Specialties 4321 Directors Row, Suite 205 Houston, TX 77092-8734 yp`StaN CNPQt4Q Call 713.956.4567 Fox 713.956.4568 QUOTATION TO: SPAWMAXWELL DATE: 1 1 /6/98 ATTN: IKE ALLEN PROJECT: MEMORIAL MEDICAL PLAZA (PT.LAVACA) PHASE 1 ONLY WE QUOTE ONLY THE FOLLOWING ITEMS: Bobrick Model 1081 Brand Toilet Partitions (8) stalls / (2) urinal screens phenolic with s.s. hardware, delivered and installed. FOB Joasrm, INSTALLED, NOT INCLUDING TAx... $9,234.00 ALL INVOICES ARE DUE WITHIN 30 DAYS FROM DATE OF INVOICE. FIELD MEASUREMENTS AND INSTALLATION ARE BY OTHERS. ACCEPTANCE OF PROPOSAL STAR SPECIALTIES NAME PRINTED_ DATE PHONE GREG WILLIAMS • • E 74;m • C� Star Specialties 4321 Directors Row, Suite 205 Houston, TX 77092-8734 Call 713.956,4567 Fax 713.956.4568 QUOTATION TO: SPAWMAXWELL DATE: 1 1 /6/98 ATTN: IKE ALLEN PROJECT: MEMORIAL MEDICAL PLAZA (PT.LAVACA) PHASE 1 ONLY WE QUOTE ONLY THE FOLLOWING ITEMS: Overhead support steel (material & installation) For toilet partitions (one men'slone women's R.R.), based upon suspension from lower tier of bar joists, includes hole punching and hanger rod installation. FOB JOBSrFE, INSTALLED, NOT INCLUDINGTAX... $2.600.00 ALL INVOICES ARE DUE wrrHlN 30 DAYS FROM DATE OF INVOICE. FIELD MEASUREMENTS AND INSTALLATION ARE BY OTHERS. ACCEPTANCE OF PROPOSAL STAR SPECIALTIES NAME PRINTED DATE PHONE GREG WILLIAMS O/9 G�ytE �F Star Specialties 4321 Directors Row, Suite 205 Houston, TX 77092-8734 Call713.956.4567 `S�oN GNPQ� Fax 713.956.4568 QUOTATION To: SPAWMAXWELL DATE: 1 1 /6/98 ATTN: IKE ALLEN PROJECT: MEMORIAL MEDICAL PLAZA (PT.LAVACA) PHASE 1 ONLY `Tobrick" Toilet Accessories: Qty. Items Qty. Items 34 B-263 5 B-354/3544 12 B-36903 1 B-3500 4 B-38302 10 B-822 20 B-288 2 B-517/518 11 B-166 14 B-2116 14 B-6209.9906 9 B-23904 14 B-6209.99x42 2 B-6806.9906 FOB JOBSfTE, INSTALLED, NOT INCLUDING TAX ... $1 5,389,00 ALL. INVOICES ARE DUE WITHIN 30 DAYS FROM DATE OF INVOICE. FIELD MEASUREMENTS AND INSTALLATION ARE BY OTHERS. ACCEPTANCE OF PROPOSAL STAR SPECIALTIES NAME PRINTED DATE PHONE GREG WILLIAMS QUALIFICATION: QUOTE INCLUDES ONLY ITEMS & QUANTITIES SHOWN. • 11 0 • 9 G�ptE �F Star Specialties 4321 Directors Row, Suite 205 ` U Houston, TX 77092-8734 Call 713.956.4567 GsrON CHP� fax 713.956.4568 QUOTATION TO: SPAWMAXWELL DATE: 1 1 /6/98 ATTN: IKE ALLEN PROJECT: MEMORIAL MEDICAL PLAZA (PT.LAVACA) PHASE I ONLY WE QUOTE ONLY THE FOLLOWING ITEMS: "Larsen's" Fire Extinguishers & Cabinets ON. Item 10 Extinguisher: MP-5 10 F.E. Cabinets: SS 2409-RM w/lettering Delivered & Installed FOB JOBSrm, INSTALLED, NOT INCLUDINGTAX-33.750.00 ALL INVOICES ARE DUE WITHIN 30 DAYS FROM DATE OF INVOICE. FIELD MEASUREMENTS AND INSTALLATION ARE BY OTHERS. ACCEPTANCE OF PROPOSAL STAR SPECIALTIES NAME PRINTED DATE PHONE GREG WILLIAMS QUALIFICATION: QUOTE 1S LIMITED TO ITEMS & QUANTITIES SHOWN. a Star Specialties4321 Directors Row, Suite 205 Houston, TX 77092-8734 Call 713.956.4567 Fax 713.956.4568 QUOTATION TO: SPAWMAXWELL ATrN: IKE ALLEN WE QUOTE ONLY "Lyon" lockers DATE: 1 1 /6/98 PROJECT: MEMORIAL MEDICAL PLA7A (PT.LAVACA) PHASE 1 ONLY (92) Frames Rms.: E116, E120, E088, E023 Includes: double tier configuration, 12"w x 18"d x 36"h compartments, slope -tops, standard colors, delivery, & installation. FOB JOBSITE, INSTALLED, NC T INCLUDING TAX ... $24 920.00 ALL INVOICES ARE DUE WITHIN 30 DAYS FROM DATE OF INVOICE. FIELD MEASUREMENTS AND INSTALLATION ARE BY OTHERS. TAR SPECIALTIES ACCEPTANCE OF PROPOSAL •7 NAME PRINTED GREG WILLIAMS DATE PHONE,- • • • • CJ • Star Specialties 4321 Directors Row, Suite 205 Houston, TX 77092-8734 Call 713.956.4567 Fax 713.956.4568 QUOTATION To: SPAWMAXWELL ATTN: IKE ALLEN QUOTE Peerless T.V. Brackets mod. #JMW650D (2) units for Rm. #'s DS4 & DS6 Includes: delivery & installation DATE: t t /6/98 PROJECT: MEMORIAL MEDICAL PLAZA (PT.LAVACA) PHASE I ONLY FOB JOBSrrE, INSTALLED, NOT INCLUDINGTAX... $996.O0' ALL INVOICES ARE DUE WITHIN 30 DAYS FROM DATE OF INVOICE. FIELD MEASUREMENTS AND INSTALLATION ARE BY OTHERS. ACCEPTANCEOFPROPOSAL STAR SPECIALTIES NAME PRINTED DATE PHONE GREG WILLIAMS "QUALIFICATION: QUOTE IS LIMITED TO ITEMS AND QUANTITIES ABOVE. KOM o`�p(E ,y�� • Star Specialties <A 8 c 9 4321 Directors Row, Suite 205 Houston, TX 77092-8734 �OLSrON CNpQt�Q Call 713.956.4567 Fax 713.956.4568 QUOTATION TO: SPAWMAXWELL ATTN: IKE ALLEN Cubicle Curtains for (2) areas of Phase I. DATE: 1 1 /6/96 PROJECT: MEMORIAL MEDICAL PLAZA (PT.LAVACA) PHASE I ONLY "Clickeze" Includes: track, trollies, curtains (std. Patterns & colors). Delivery & installation. FOB INVOICES INSTALLED, ALLED, N DAYS FROMOT DATEOAF INVOICE. 65.0 ALLARE0 FIELD MEASUREMENTS AND INSTALLATION ARE BY OTHERS. SPECIALTIES ACCEPTANCE OF PROPOSAL_---- STAR NAME PRINTED GREG WILLIAMS DATE-- PHONE� 0 `�N • e, • �J • Star Specialties 4321 Directors Row, Suite 205 Houston, TX 77022-8734 Call 713.956.4567 Fax 713.956.4568 QUOTATION a TO: SPAWMAXWELL DATE: 1 1 /6/98 ATTN: IKE ALLEN PROJECT: MEMORIAL MEDICAL PLAZA (PT.LAVACA) PHASE 1 ONLY WE QUOTE ONLY THE FOLLOWING ITEMS: (2) each Building Directories by Nelson-Harldns Model #240 Units are 36"w x 24"h x 2"d. W/tempered glass, five columns, non -illuminated FOB JOBSrrE, INSTALLED, NOT INCLUDING TAX...$3,392.00 ALL INVOICES ARE DUE WITHIN 30 DAYS FROM DATE OF INVOICE. FIELD MEASUREMENTS AND INSTALLATION ARE BY OTHERS. ACCEPTANCE OF PROPOSAL STAR SPECIALTIES NAME PRINTED PHONE GREG WILLIAMS Y ACOUSTICAL cCONCEPTS `i INCORPORATED. SpawMaxwell Company 4321 Directors Row, Ste. 200 Houston, TX 77092-8734 Attn: Ike Allen RE: MEMORIAL MEDICAL PLAZA RENOVATION PHASE ONE CONSTRUCTION 1300 N. VIRGINIA STREET — PORT LAVACA TX 9511 ACOUSTICAL CEILINGS November 6,1998 Acoustical Concepts, Inc. proposes material and labor to install the acoustical ceilings per the reflected ceiling plans dated 10-22-98 by PDH & A. ( Phase 1 Only) For the sum of $45,968.00 Inclusions: - Attic Stock — Addendum 1 - Supplement instruction for phase 1 bid - C-6 1"x48"x48" Nominal Nubby panels on a Metaphor ceiling system - C-2 /zxW Vinyl faced sheetrock iayin panel Class A non fire rated - C-1 1 5/8x2x2 Armstrong #770 Square edge Class A non fire rated ceiling - XL-730015116 Steel white Class A non fire rated grid - Sound attenuation blanket - Frame lights — Cut hi hats Exclusions: - Overtime, Bond, Sales or Remodel tax ( add sales tax if required $1,750.00 ) - Thermal insulation ( Sound insulation included @ type 1 & 1A partitions ) - No work outside area shown on RCP or on floor above - Fire rated or Premium ceiling file - Vertide furring — Air slot - Demo of existing - Work outside phase 1 shading - Alternates Thank. you for the opportunity to quote this project If you have any further questions, please. do not hesitate to contact me. • Michael Moore President MM/mb 9410 KIRBY • HousTON. TEXAS 77054 • (713) 797.1212 • FAX (713) 797-1258 m - .. 11/06/98 04:14PM NOV-06-1998 15:32 • • :3Mi1.Wf PROJECT: SpawMaxwell Company Page 8 of 10v P.07 BID FORM FOR SUBCONTRACTOR Document 00120 Page 1 Phase One - Memorial Medea) Plaza Renovation Part Lavaca, Texan Project No. 9901 ARCHITECT: Mr. Jamie Partlow. AIA PDH + A Architects, Inc. 1770 SL James Place, Suite 110 Houston. Texas 77os6 BID TO: SUBCONTRACTOR'S A. Calhoun Courtly Commissioners Court County Courthouse 211 South Ann Street Port Lavaca. TX 77979 Attn: The Honorable Howam G, Hart2og Courtly Judge( i (� TYPE OF WORK: Having examined the Contract Documents, Conditions of the Contract and Bidding Oeeumenes a the Project listed above, and having visited the site and examined all conditions affecting the Project, the undersigned. Subcontractor proposes to Pertorm the complete Work hisMer portion of the required by the said Document for the sum or sums set forth below. This Subcontractor ackncvoledges the receipt of Addendum No. through Adderrdtan No. i issued during the lidding and has included all revisions described within hislher Bid �- B. In subrnilting this bid, the undersigned Subcontractor agrees to: I. Hold the bid open for acceptance for 60 days from Bid Time. 2 Accept the right of the Owner to reject any, or all bids, to waive infornaBties, and to accept the bid which the Owner coraidera most advantageous to firm 3. Enter into and executs a contract if aworded, on the basis of the bid regtiremerrts. 4 Accomplish Work in sceordenCe with Contract Dotaiments M(thin the ConV2ct Time offered herein.. S. Furnish the insurance specified in Document ()0612. 6. Furnish the performance and Payment suraty bonds specified in Document 00011. 7. Furnish the financial statement end safely moMer specified In Document 0oo11. C. The undersigned Subcontractor agrees to perform the complete hishier portion of the Work for the Lump -Sum Price of: 1 �� aC( 04 cytd (Amount 1 - n wvas i rxs gwema) J �----��- ca (Amount In Qgures) Memorial Medical Plain Renovation Port Lavaca. Texas Project No, 9601 Issued for Bidding i iY 11/06/98 04:14PM Nou-06-1998 15:33 rabu.u� SpawMaxwell Company BID FORM FOR SUBCONTRACTOR Document 00120 Page 2 D. Alternates: If any or all the alternates specified in Section 01030 are incorporated and accepted, the smdersigned Subcontractor agrees to adust the bid try the amount indicate below. d opposite alternates listed Alternate No. 1 : Provide exeanded outpatiarm uric in Eau of *hell apace, Add the sum of S o — Le, 2, Alternate No. 2 : Provide bulldoul Space 6 as Clinic in ieu of shell *pace. Add the sum of $ " a -' Q Z Page 9 of 10 P.06 • Alternate No. 3: Provide Add -Deduct (Cross out one) the sum of S -4 Alternate No. 4: Prcride -s3 Atld-Deduct (cross out one) the sum of S S E. Unit Prices: If any or all the wit Prices specified in Section 01026 are incorporated and accepted, rite undersigned Subcon"cter agrees to adjust the bid by the amount indicated. Additional unvt prices • may be requested during bidding by the Construction Manager. Uric Price No.; Provide Add -Deduct (cross out one) the sum of S Unit Price No.Provide Add -Deduct (cross out one) the sum of S .. ' Unit Price No.Provide Add -Deduct (cross er4 one) the sum of S Unit Price No. Provide Add -Deduct (cross out one) the sum of S F, Changes in the Work The Subcontractor states brat charges for overhead and With authorized Pcafd In correction rhangea in the Want shag be as follows: I. For a Net Increased Cast: tabor and material cost shall include a maximum rrarwp of _�.•/. Overhead arid 10 1A profit Z: For a Net Decreased Coat: Labor and matedel wet shall include a maldrn= markup Of('� aA ovethead and S 9f prorrL G. Upon reeelpt of Notice of Acceptance of the Bid, this Subcontractor agrees to execute the formal Cott ricl %Win ten days and deliver 019 required performance and Payment Boras. to the Owner for • the faWtny perfonymtca of this Contact.. Memorial Medical plaza Renovayon " t t Lavaca. Texas apct No. 9W1 Issued for Bidding 11 Z 11/06198 04:14PM SpawMaxwell Company Page 10 of 10 NOV-06-1998 15:33 P.09 BID FORM FOR SUBCONTRACTOR Documerd 00120 Page 3 H. This Subcontractor hereby agrees to elan the work under this Contract on or before a date to be spoc§60 in the 'Notice to Proceed' issued by Owns and to fvdty complete the project v6ndn 55 calendar days. "7�3 ?137-I.L�� Fax (dumber It Oiddor is o corporation, Complete the ffoo,hooving: Notary • r' a MMY IH ORIGR COMIS MY COMMISSION EXPIRES i .ft ik°f Apd 13, 2W END OF DOCUMENT Menlotiai Medtal Plage Renovaton Part t.avam, Texas Project him owl • ti',i Issued for Blddng y €89 0 HOUSTON ACOUSTICS Post Office Box 725 Telephone (281) 346-2274 Simonton, Texas 7747"725 Fax (281) 346-1425 BID TRANSMITTAL FORM PROJECT: MEMaf-Wl c lvl,_u eLAzR Cti-I DATE: I I - b yes' BID ITEM: ACOUSTICAL CEILINGS BASE BID: T{33ZZ .p0 BID PER PLANS AND SPECS: YES NO BID INCLUDES SALES TAX: YES NO BID INCLUDES THERMAL INSULATION: YES NO BID INCLUDES SOUND INSULATION: YES ✓ NO BID INCLUDES DEMOLITION: YES NO ✓ INCLUDES: EXCLUDES: & r p OTHER: SHOULD YOU HAVE ANY QUESTIONS REGARDING THIS BID, CONTACT Is DAVID MANISCALCO AT (281) 346-2274, OR PAGE HIM AT (713) 717-7164. M mcAN fI.RBLB Mosw Co. TEMAZZO, TILE ANDMARBLE 6314 St. Augustine 77021- 2.694 CO\TRACTORS Established I9I PO Box 14326 — 77221-4326 Houston, TX 77021 Ph (713) 747-7634 Fax (713) 747-2526 BID PROPOSAL Date: Bid to: /Iri r KOLZ I. rDMV V Phone: Project: A4"nR1 g L ML ?-C'% Fax: / n Lf7A— PORT LA % /1 Material Included: Yes v,-' No TaxIncluded: Yes 1%No _, Labor Included: Yes ✓ No Addenda Acknowledged: American Marble mosaic Co. is pleased to submit this proposal, bid according to plans and specifications. The base bid on the above referenced project is S o / -3' 2 6 0•OQ For tax exempt jobs: This represents S for labor and S for materials. Scope of Work: l Cg,4 yf< %�2[ /� n7 hll"i -9119AI Pau- I -Se L 4; St/ M11iVIJV1(rr l! "T7"LL (&aqs 133 4 /34) ALSO A-r :LOO ?oRT O, • LIaLdt/T� A» - LOOK C 7 !_�' R T 900,K S / 33 t /34 GRt:?A1 _ e < l�G� � O Bid & qualifications will be included and referenced in Contract. Exclusions O 6r%4f,000,rM/G f SHodc k �AA/S J ,�iC�' Gi�c�rll' fi7" cJAt.1 S Inclusions (DRuD Rh-D A-F P� R FoPMt� t/GG P,4 ONJ A/KX'trt' �> Kt 6Ko i �tt�Ps Qualificcations Q C> %C P1Oic PAV%P5 - 3K5 PRtIL'STo It _>iJB5LAl3 ;'nP YAU�:k< `' �Jc��RE-Ss�y A rr onditions set ont on back J Subminedby: Printed Name: K"go Bid Proposal subject 10 JS4 n contract which terms have been tnnlnally agreed upon by botle parties. This quote is ralidfor 30dn}a. ALL AGREENIErM SUBTECT TO STRIKE AND OTHER CAUSES BEYOND OUR CONTROL • a/<rrr ,� To �, c-1F FA Z-E,0 77rXAC r^44Y ,tat= Wjnwo:dbatbiratfonms/bid proposalt.doc ="16.111 BID FORM FOR SUBCONTRACTOR Document 00120 Page 1 PROJECT: Phase One - Memorial Medical Plaza Renovation Port Lavaca, Texas Project No. 9801 ARCHITECT. Mr. Jamie PaMOW, AIA POH + A Architects, Inc. 1770 SL James Place, Suite 110 Houston. Texas 77056 BID TO: Calhoun Camty Commissioner's Court County Courthouse 211 South Ann Street Port Lavaca, TX 77979 Attn: The Honorable Howard G, Hartzog County Judge SUBCONTRACTOR'S TYPE OF WORK. R-SQ WtSit Rt»F DetcK A- Having examined the Contract Documents, Conditions of the Contract and Bidding Documents of the Project listed above, and having visited the site and examined all conditions affecting the Project, the undersigned Subcontractor proposes to perform the complete Work his/her portion of the required by the said Documents for the sum or sums set forth below, This Subcontractor ack owledge$ the receipt of Addendum No. I through Addendum No. issued during the bidding and has included all revisions described within his/her Bid B. In submitting this bid, the undersigned Subcontractor agrees to: 1. Hold the bid open for acceptance (Of 60 days from Bid Time. 2 Accept the right of the Owner to reject any. Or all bids, to Naive inrorma)iGes, and to accept the bid which the Owner considers most advantageous to him. 3. Enter into and execute a contract i( awarded, on the basis of the bid requirements. 4• Accomplish Work in accordance with Contract Documents Within the Contract Time offered heroin.. S. Furnish the insurance specified in Document oo812. 6, Furnish the performance and payment surety bonds specified in Document Moll. 1. 7. Furnish the financial Statement and safety modifier specified in Document Owl i. C. The undersigned Subcontraclor agrees to perform the complete Na)her portion of the Work for the Lump -Sum price of: �f'+`tTwo IHOVaAup �tbHT NVNREA Auo FPTee" bmLlklm (^mount MIMI in words This governs} (s 615 cc, 1 (Amount in figures) Memorial Medical Plaza Renovation Port Lavaca, Texas Project No. goof Issued tar Bidding • 0 . . s • • • M"' „ BID FORM FOR SUBCONTRACTOR Document 00120 Page 2 D. Alternates: If any or ell the alternates specified In Section 01030 are incorporated and accepted, the undersigned Subcontractor agrees to adjust the bid by the amount indicated opposite alternates listed below.. Alternate No. 1 : Provide expanded outpatient clinic in lieu of shell space. ob Add the sum of S. -4 & le)CO Alternate No. 2 : Provide buildout Space B as clinic in Feu of shell space. Add the sum of Alternate No. 3: Provide Add -Deduct (cross out one) the sum of $ N fq Alternate No. 4: Provide Add -Deduct (cross out one) the sum of $ N./A E. Unit Priees: If any or aft the unit prices specified in Section 01028 are incorporated and accepted, the undersigned Subcontractor agrees to adjust the hid by the amount indicated. Additional unit prices may be requested during bidding by the Comtruction Manager. Unit Price No._ Provide _ "IA Add -Deduct (cross out one) the sum of $_ V41A Unit Price No. Provide Add -Deduct (cross out one) the sum of $ N1 A Unit Price No."; Provide NIA Add -Deduct (cross out one) the sum of $ N! A Unit Price No. Provide _ N1A Add -Deduct (cross out are) the sum of $_JA F. Changes in the Work This Subcontractor states IhM charges for overhead and profit in connection with authorized changes in the Work shall be as follows: 1. For a Net Increased Cost: tabor and material oost shall include a maximum markup of overhead and �_°,6 profit. 2. For a Net Decreased Cost: labor and material cost shall include a matdmum markup of I'$ 'A overhead and _94 profit G. Upon recelPt of Notice of Acceptance of this Bid, this Subcontractor agrees to execute the formal Contract within ten days and deliver the required Performance and Payment Bonds, to the O"Or for the faithful performance of this ConbatL Memorial Medical plaza Renovation Port Lavaca, Texas Project No. 9801 Issued for Bidding BID FORM FOR SUBCONTRACTOR Document 00120 Page 3 H. This Subcontractor hereby agrees to start the work under this Contract on or before a date to be specified in the "Notice to Proceed- issued by Owner and to fully complete the project within 25 calendar days, Respectfully Submitted. 5ato M. Hoosloet RossLYJ-eOAD: .'l'logl _ 1121- to79611"00 Telephone Number II.6. As _ Date If Bidder Is a corporation, complete the following: ..T Memorial Medical Plaza Renovation Port Lavaca, Texas Project No. 9WJ '113 • (p %rb - 441 B Fax Number END OF DOCUMENT Issued for Bidding • 11 • 16aBrlghbldNAvenue PHOTO LAB Central Islip, New York 1 i722-2786 Q FABRICATIONS, INC. Fame. (616)582-669 Website: http://Wn .Phototabfab.cont DESIGNERS, SUPPLIERS AND INSTALLERS Ilk OF COMPLETE PHOTOGRAPHIC LABORATORIES To: C4r ctjrt �.GU.1 ��+'r�a�i rb MCY'S Dove-4" Date: Proposal: ,at,T Pager of CoLnfil Zi 1 5caA Anntof�rrct Project: 4T'or-fit^r.avt,C4�i -- qs T-7977 MehtOriaJ Med�c� 1 �rct �. Rerwv rUYt row p4 FG'� -FvVnS Attn L4, vi c+,..r 77rit-71 a,P.C' �G• 1 VNk > lo�l /E3. -L y� DoReference SCI CI I S I CG L St c�7 O// Ir ! �O`t0 ✓A�1 IC- G 4 �CYQ 1^ f/tik7Y i4L'M E„Qj� irro cuments: {t V i Mr Yvov C o5•( •Pla h& f5reye ; g r- With regard to the above job and in accordance with above -referenced documents, we propose to rr�rms 4 c VCN, Qne'f _5T -41 -•>b ; City Description Y 1 onC.6 4o/of 'Fh9 f 1 r?Cjv--&rW - tAxbo ),1 /Dar6,von� 0 veylWlCNfi The coats of Payment & Performance Bond are not Included In this price. If a Payment & Performance Bond Is /D required, the estimated cost will be Af and should be added to total pricing. Notes: . Equipment will be supplied as per specification and manufacturer's standard const: action and color, unless otherwise noted. No substitutions will be made unless otherwise approved. - Price will be held firm for complete order being accepted at the jobsite or other mutually acceptable focaWn prior to; Ji-III Y q Qq - Lead time required after all approvals and other requested information is received, based upon factory schedule at time of bid, (maybe longer or shorter), is -rvaq d y L. (12-) W c eAs , For the sum of: N! t^/fJ h0 t"rWe t7A Y ov �_ Dollars $o�uZ�OG,°^� The above price includes (Indicated by YES or NO): '/ Delivery Tailgate: '(ES Instruction: N CJ Applicable Taxes: � D DeliveryInside: 5 Bonding: t, Trade Co Y- y 8 /� mpatability: Installation: Yj�.5 Crate: `(F6 See page number two for <j "Additional N� to ji iQ F.Conditions': Terms of i y `` .yConnect _Seervvices:: fUncrat)e; Payment: MUtVaR1y C�Gc� �t% f�TrnS 7 V 7J�t e�,RT ft5t1Cr� NOTE: This proposal may be withdrawn by Photo Lab Fabrications, Inc., Hnot accepted try: XAuthorized Signature: ' ,AVc,Y1, i CEPTANCE OF PROPOSAL: The above prices, specifications, terms and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment wilt be made as outlined above. Signature: I Title: Date: i G&F LANDSCAPE P.O. Box 681274 Houston, Texas 77268-1274 (281)370-3176 November 5, 1998 (281) 370-3158 (fax) Memorial Medical Plaza Port LaVaca, TX Dear Sirs Re: Landscape and Irrigation Bid We are pleased to submit our price for the Landscaping and Irrigation of the above referenced project. Our quotation is based upon the plans and specifications which where provided to us by your firm. Landscaping Irrigation Total S 61,000.00 Plus Tax Plants and plant material are guaranteed for a one year period from the date of Landscape completion, provided that the plants receive proper maintenance and watering. ( Plants and Plant Material are not warranted against natural disasters such as Tornadoes, Hurricanes, Frost and Flooding etc. ) The irrigation System is guaranteed for two years against faulty materials and one year against faulty workmanship from the start-up date of the system. We trust the forgoing quotation is acceptable to you as we would very much like to do this job for your company. Yours truly ��4z � Frank Galvan • FEB-05-1999 the lawn Ist Inc. commercial and residential landscaping 2908 Preston • Pasadena, Texas 77503 • (713) 944-0332 Memorial Medical Plaza 815 North Virginia Street Port Lavaca, TX 77979 November 6, 1999 Landscape Proposal Memorial Medical Plaza - Port Lavaca, TX Treated Soil Mns • Nutri-Star Fertilizer River Gravel for Island Drainage Soil Mix Bark Mulch * Final Grade by Others Cypress Mulch Automatic Sprinkler System includes 9,1 r/2" Valves with Timer Multi -Cote Fertilizer Flex Pipe Plants and Tires 9 - Live Oak - 2 rh gal. 63 - Prostrate Juniper - 5 gal_ 44 - Cedar Elm - 30 gal- 109 Wax Leaf Ugustrum - 5 gal. 23 - Crepe Myrtle "Red" - 30 gal_ 57 - Indian Hawthorne "Clara" - 5 gal. 12,397 - Asiatic Jasmine - 4" Pots &WofWjwk jWduded Includes preparation of bedding areas with soil mix, peat moss, etc.. Installation of assorted plant materials and fertilization of all planted materials. Installation of island drains for run off. Mulching of beds and clean up. All materials, labor and equipment provided • Bond included in bid price. Thank you for the opportunity to bid on this project. P.01 $ 79,960.00 Does not include tax 7.f6E0�l 01L411- TOTAL P.01 • 10/30/98 11:43AM OCT-30-1998 11:32 PROJECT: SpawMaxwell Construction Page 3 of 6 P.02 BID FORM FOR SUBCONTRACTOR Doctrmert 00• Paigee 1 1 Phase One - Memorial Medical Plaza Renovation Pon Lavaca, Texas Project No. 9801 ARCHITECT: Mr. Jamie Pw. tpw. AIA POH + A Arcritects, Inc. 1770 St James Place. Suite 110 Houston, Texas 7056 BID FROM: John Hollingshead Hnustnn, rFX 77040 BID TO: Calhoun county Commissioner's Court County Courthouse 211 South Ann Street Pod Lavaca, TX T7979 Attn: The Honorable Howsrt G. Hartzog County Judge SUBCONTRACTORS TYPE OF WORK: Exterior Signage 0. Hating erwrined the Contract Documents, cancitirns of the Contrail and Bidding Documents of the Project fisted above, and having visited the site and examined all c riditiors affecting the Project, the undersigned Subcontractor proposes to perform the complete Work hisdher portion of the required by the shad Documents for the sum or sums set forth below. • Tits Subcontractor acknowledges the receipt of Addendum No. 1 through Addendum No. 1 issued during the bidding and has included all revision described vithin NsMer Sid . B. In submitting ttis bid, -the undersigned Subcontractor agrees lo: 1. Hold the bid open for acceptance for 60 days from Bid Time. 2 Accept the right of the Owner to reject any, or all bids, to waive informafities, and to accept the bid which the Owner considers nx ,,l advartageow to him. 3. Etter into and execute It contract if awarded, on the basis of the Chid requirements. 4. Acsomp41h Work in accordance with Cwhtract Documents within the Contract Time offered herain._ S. Furnish the insurance specified in Document Q181Z S. Fundsh the perforrrtance and payment surery bonds specified in Document 00011. 7. Fvrrish the financial statement and safety moafier specified in Document DD011. C. The undersigned Subcontractor agrees to perform the complete hishter portion of the Wcrr for the Lump -Sum price of: Sixty-two thousand three hundred eighty-two dollars and 87/100 (Amount writen in words. T14s govern) (g62,382.87 1 (Amount in figures) Meiraial Medic Plaza Renovation Pod Lawca. Texas Project No, 98o1 Issued for Bidding • • 10/30/98 11:43AM OCT-30-1998 11:32 rsysn.w. SpawMaxwell Construction BUD FORM FOR SUBCONTRACTOR Documery 00120 Page 2 D. Alternates: if any or all the a g",i2tes sped9ed in Section DI C30 are incorporated and a=pted, the urtdeJs)gned Subcontrauor agrees to adjust the bid by the amount indicated opposite aiterrades Feted Wow. Alternate No. 1 : Provide expanded outpatient c5rre in tieu of sheU Space. Add the scut of S N/A Alternate No. 2 : Ptavide bUICIOut Space B as clirrc in Feu of shell space. Add the sum of S N/A Alternate No. 3: Provide Add-0eduet (cross out one) the sum of S N/A Ahemats No. 4: Provide N/A Add -Deduct (cross out one) the sum of E Unit Prtees: if any or all the urit Prices specified in section 01026 we incorporated and acoepted, the undersigned Subcomractor agrees to adjust the bid by the amount indicated. Additional unit prices may be requested during biddrtg by the Construction 10anager. Unit Price No.N A : Provide Add0edtrct (cross out one) the sum oe S Urdt Prim No. NA ; Provide Add -Deduct (cross out orr) the sum of S Unit Price No. N/A: Provide Add-0educt (cross oul one) the sum of $ Unit Prim No. N/A: pmmde Add-fledact (cross out cne) the sum or 3 F. Changes in the Work Th-&Subeontradw states that charges for overhead and Profit In cnnecfi n a"th ault=zad dtonges in the Work shall be as fopows: 1- Fw a Not Incr sed Celt labor and rraterial cost 3h2A inosude a me3dmum mar" d N/A °F overhead and N/A ^,( profit Z. For a Net Deeroased Cn rAl.abor and eatmial coat shall include a max lwn nxMp of NIA •b overhead and % profrL G. Upon reeeJpt of Not" C'arttrxt uiCtin ten ddayaY of Acceptance ct tka Sid, "a Subccrriractw apreca to execute Ire fomal s and durNer the required Performanea end Paymsnf Bonds, to the Owner for the faithful perfonrt%nm of this Cmpsei Memorial Me3cal Plaza Renovation Pont Lwrjoa, Texas arcie is No. 9ml Issued for Bidding Page 4 of 6 P.03 E0.a 10/30/98 11:43AM SpawMaxwell Construction Page 5 of 6 OCT-30-1998 11:32 P.04 BtD FORM FOR SUBCONTRACTOR Document 00120 Page H. This Subc� hereby agrees TO star: the v k under phis Contract an , bd.,e a Cate to be • sped6ed in the 'Notice to Proceed- issued by Owner and to fully compete the project within F(1 oWendar days - Res ly S d. e e aer � a n ral Manager e 601 Jameel Suite 140 Houston, TX 77040 n S Address o )r4ee62-7222 (713) 895-7516 NOVei[U�eNrm6rr 1998 Frss Number If Cidder Is a corporation, comPlete the fodowng: fk IJ� AOEM ARY PUKX swto at TOM annL Exp. 07-00-2DUl DOCUMENT Memarcl Mtd= d P(r¢a Renovation Part Casa, Teas ProlectNo. W1 Issued to 8ladmg • BID FORM FOR SUBCONTRACTOR Document 00120 • PROJECT; Page 1 Phase One - Memorial Medical Plana Renovation Port Lavaca, Texas Project No. 9801 ARCHITECT: Mr. Jamie Partlow, AIA PDH + A Architects, Inc. 1770 St James Place, Suite 110 Houston, Texas 77066 BID FROM: ymc Sirm� Tnr / plvaroo t. p�G�i_taa ------------ P.O. Box 3944 102 E, i ckin bird Lame Victoria, 'X 77903 1310 TO: Calhoun County Commissioner's Court County Courthouse 211 South Ann Street Port Lavaca, TX 77979 Attn: The Honorable Howard G. Harmog County Judge SUBCONTRACTOR'S TYPE OF WORK: Exterior Signau7e A. Having examined the Contract Documents, Conditions of the Contract and Bidding Documents of the Project listed above, and having visited the site and examined air conditions affecting the Project, the undersigned, Subcontractor proposes to perform the complete Work hishrer portion or the required by the said Documents for the sum or sums set forth below. This SubCOntraCtor acknowledges the receipt of Addendum No. 1_through Addendum No. I issued during the bidding and has included all revisions described within his/her Bid B. In subrrtting this bid, the undersigned Subcontractor agrees to: 1. Hord the bid open for acceptance for 60 days from Bid Time. 2 Accept the right of the Owner to reject any, or all bids, to waive informalities, and to at bid wtvch the Owner considers most advantageous to him. cept he 3. Enter intn and execute a contract it awarded, on the basis of the hid requirements. d. Accomplish Work in accordance with Contract Documents W tin the contract Time offered herein.. 5. FurTish the irsurar%co specified in Document 0081Z 6. Furnish the performance and Payment surety bonds specified In Document 00011. 7. Furnish the financial statement end safety modifier specified in Document 00011. C. 'The undersigned Subcontractor agrees to perform the complete Nether portion of the Work for the Lump -Sum price of: tAmount written in words. is 132,000.00 (Amount in Rgures) is Memorial Medical Plaza Renovation Port Lavaca. Texas Project No. 9801 Issued for Bidding 901 V14C igns Iri t. { Alvarez & Associates 810 FORM FOR SUBCONTRACTOR DOapnent 00120 Page 2 D. Attermatas: If any or ell the alternates specified in Section 01030 are incorporated and accepted the undersigned Subcontractor agrees to • adjust the bid by the amount Indicated apposite altemades listedbelow. Alternate No. 1 : Provide expanded Outpatient clinic in lieu of shell apax. Add the sum Of $ Alternate NO. 2 : Provide buildout Space 8 as cfuic in feu of shell space. Add the sum of s Alternate No. 3: Provide Add-Osduxt (Cross cut one) the sum of S Alternate No. 4: Provide Add -Deduct (cross out one) the sum of S ------------ E. Unit Prices; If any or 311 the unit Prices specified in Section 01028 are exorpwated and accepted, the undersigned Subcontractor agrees to adjust the bid by the amount indicated. Addtional unit prices may be requested during bidding by the Construction Manager. — Unit Price No.__ Provide \ Add -Deduct (Cress Out one) the sum of E I Unit Price No.__: Provide - • Add -Deduct (cross cut one) the sum of S Urit Price No. Provide Add -Deduct (cross out one) the sum of $ " Unit Price No.__; Provide Add -Deduct (crc= out one) the sum of S F. Changes in the Mork; Ths subcontractor states that charges for overhead and profit in connec8on with authorized changes in the Work shay be as follows; I. For a Net Increased Cost; tabor and material cost shall include a maximum murstp of 15% yt Overhead and _J:j�A profit. 2 For a Net Decreased Cost Labor and material cost shalt include a ma:dmum mmkup of 0 S6 overhead and _.Q__% profit G. Upon receipt at Notice of Acceptance of this Bid, this Subcontractor agrees to execute the formal Certract within ten days and deliver the required Performance and Payment Bonds, to the Owner for the faithful performance of this Contract• MamOuiat Medieat Plaza Renovation ^-Xt Lavaca, Texas Jiect No. W01 issued for Bidding .- "90.2 • • • 2> 6%. BID FORM FOR SUBCOWRgCTOR Document 00120 Page H. This Subeorrtractor hereby agrees to start the work under this Contract on or before a data to be specified in ��ar tfics days.to Proceed ixued by Wnw and to fidlY eomPlete the Project within Respectfully Subndtted• �• re i1KXMS Willis. PL'eSldPnft U 575 054R Telephone Number 6 1 98 Date If Bidder is a corporation, m ele the foilo wing; TTE Notary Memorial Medical Plaza Renovation Port Lavaca, Texas Project No. Se01 �N' 51 7,575.-.Adld Fax Number c000000cuLESLIE SWNNER Notry Public OF�MyComm. EPN*P END OF DOCUMENT Issued for Bidding 903 BIDS AND PROPOSALS - LEASE OF 60 ACRE TRACT OF LAND A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to accept the Lease agreement of the bid opened October 30 from Joe D. Brett, being $25.00 per acre per year to begin at the end of the crop year of 1999 with the expiration date changed from the year 2001 to 2002 by the County Clerk for the 60 acre tract of land know as the Langdon tract. Commissioners Jurek, Finster, Floyd, Belk and Judge Hartzog all voted in favor. LEASE AGREEMENT THE STATE OF TEXAS COUNTY OF CALHOUN COUNTY This lease agreement made and entered into on this 9111 day of November, 1998 by and between Calhoun County, Texas (Lessor), and Joe D. Brett (Lessee) witnesseth that lessor and lessee, in consideration of the premises hcrinafter set fourth, do hereby contract and agree as follows, lowiC ARTICLE I Lessor does hereby lease and rent unto lessee, and lessee does hereby lease and rent from Lessor, for the period of time hereinafter stated and in accordance with the terms and provision hereinafter contained, the following described land located in Calhoun County, Texas, lowit: All the tillable land, estimated to contain 60 acres (which will be treated herein as containing 60 acres regardless of whether it contains more or less), which 60 acres of tillable land is all of the tillable land contained in a certain 83.19 acres (fronting on the Southern Pacific Railroad Right of Way) of that certain tract or parcel of land containing 174.93 acres (found by resurvey to contain 175.13 acres) commonly known as the Langon Tract and described in deed from Patsy L. Johnson to the County of Calhoun, Texas, dated April 15, 1976, recorded in Volume 296, Page 822, of the Deed Records of Calhoun County, Texas, reference to which deed and to the record thereof is hereby made in aid of the description of said 83.19 acre tract which contains the 60 acres of tillable land covered by this lease, and said tract of 83.19 acres of land is all of said Landon 175.13 acre tract EXCEPT the East 2400 feet hereof, all as shown on that certain plat which is marked EXHIBIT "A"and attached hereto and made a part hereof for all purposes. If at any time, within the 3 year lease period, Lessor needs t0 acres or less from the 60 acres of tillable land covered by this lease, Lessor will give Lessee 180 days written notice, and the rent will be adjusted accordingly. It is understood and agreed that there is located on the aforesaid 83.19 Acre tract certain drainage ditches, berm, etc., constituting appurtenances to Lessor's sanitary landfill operation, which appurtenances are located in a 50 foot wide Buffer Zone along the Southem Pacific Railroad Right of Way and along the Northerly, Westerly and Southeasterly boundary lines of said 83.19 acre tract, all as more particularly shown on the attached plat (Exhibit "A"), and that said 50 foot wide Buffer Zone containing said landfill appurtenances is not included in this lease, it being the intent hereof to cover by this lease only the 60 acres of tillable hand contained in said 83.19 acre tract; it being provided, however, that Lessee may cross over said Buffer Zone with men and equipment at the established entrance for the purpose of ingress and egress to and from the 60 acres covered by this lease It is also understood and agreed that any buildings which are located on We leased premises do not belong to Lessor and such buildings are not covered by this lease, and tine right is reserved for the owner of any such dwelling or building to remove line same from the Langon Tract. ARTICLE II Said leased premises slall be used by Lessee only for tie purpose of growing maize, corn, colton, soybeans, rice and wheat thereon, or any one or more of said five crops. ARTICLE III The tern, of this lease shall commence on the dale of completion of the harvesting of the crop which is presently in cultivation (1999 crop year), and slhall continue for three crop years, and shall terminate on the date of the completion of the harvesting of like crop on tie leased premises in the calendar year 2002. ARTICLE IV Tile rental for said leased premises for said term shall be tie sum of Fifteen Hundred Dollars ($ 1500.00) per acre per year, or an aggregate ofFourty Five Hundred Dollars ($4,50000) per year, payable as follows: The first year's 904 • rental shall be payable in advance upon the execution and delivery of this lease contract at the time the identity of the successful bidder is determined; die succeeding years' rental shall be due and payable on or before the 2' day of January of each succeeding year until the ternination date of the agreement. ARTICLE V Lessor reserves We right to enter upon the leased premises at any time to inspect die same. ARTICLE VI Lessee shall not have Ole right to transfer or assign this lease in whole or in part or to sublease the leased premises or any part thereof without first obtaining the written consent and approval of Lessor. ARTICLE VII All damage to the leased premises, caused by Lessee or his agents, servants, employees or guests shall be repaired at the cost and expense of Lessee. except damages caused by normal wear and tear, storm, accidental fire or inevitable accident ARTICLE VIil In the event Lessee should hold over or be permitted to hold over and occupy die leased premises after its right to occupy the same hereunder has expired or terminated, same shall not be a renewal of this lease in any way, but • Lessee shall be deemed a tenant wholly at the will of Lessor. ARTICLE IX Lessee, on termination of this lease, or when its right to occupy the leased premises has terminated under the provisions hereof, shall surrender peaceable possession of the leased premises to Lessor, and shall deliver such premises to Lessor in as good condition as same were in at tie beginning of the tern of this lease, loss by storm, accidental fire, inevitable accident. and normal wear and tear alone excepted_ When this lease has terminated, or when Lessee's right to use and occupy die leased premises has terminated under the provision hereof, Lessor, its agents or attorneys, shall have die tight, without notice or demand, to reenter upon said leased premises and remove all persons and die Lessee's property therefrom without being deemed to be guilty of any manner of trespass or other tort or violation of law. The provisions of this paragraph are cumulative of, and any action taken by Lessor pursuant to die provisions hereof shall be without prejudice to, any remedy or damages provided by law or by this agreement or by equity for Lessee's breach of any covenant or provision contained in the agreement. ARTICLE X If Lessee shall be in default in die payment of any rental due hereunder, or any installment thereof as and when due, or be in default with respect to any covenant, condition or provision herein contained, or if Lessee shall abandon or vacate the leased premises, or if Lessee becomes bankrupt or makes an assignment for die benefit of creditors, or in die event of appointment of a receiver for Lessee, then, upon the occurrence of any one or more of such contingencies, Lessor may give to Lessee written notice setting ford) die default of Lessee, and if such default shall not be removed, remedied or corrected witibn ten (10) days after the filing of such notice, Lessor may at its option, declare this lease to be cancelled and terminated, and the right of Lessee to use and occupy die leased premises shall •immediately cease and terminate, and Lessee shall at once deliver peaceable possession of the leased premises to Lessor. if this lease shall be so terminated, the Lessor, its agents or attorneys, shall have the right without further notice or demand, to reenter upon said leased premises and remove all persons and the Lessee's property therefrom without being deemed to be guilty of any manner of trespass or other tort or violation of law. The provisions of this paragraph are cumulative of. and any action taken by Lessor pursuant to die provisions hereof shall be without prejudice to, and remedy or damages provided by law or by this contract or by equity for Lessee's breach of any covenant or provision contained in this contract. Failure of Lessor to enforce any one or more of the provisions of this Article X at any time the right to do so exists • shall not constitute a waiver by Lessor of the right to enforce the same at any future time or times that the right to do so exists. ARTICLE XI Any notice herein required to be given may be given in any lawful manner, including, but not limited to, the depositing of such notice in the United States Mail, postage prepaid, certified mail with return receipt requested, addressed to the party or panics to whom such notice is to be given at his, her, their or its last (mown address; and if such notice is given by mail, as aforesaid, such notice shall be complete for the purposes hereof when same is so deposited in the United States Mail in the manner herein set out. ARTICLE XII This agreement shall be binding upon and inure to the benefit of the parties hereto, their heirs, devisees, executors, administrators and assigns, the right of assignment on the part of Lessee, however, being subject to the provisions of Article Vl hereof. ARTICLE XIII This lease is made subject to all easement, if any, on, over and under the leased premises. ARTICLE XIV This agreement is performable in Calhoun County, Texas. is EXECUTED in duplicate originals this' day of V ecem kP T , 1998. ,CALHOUN M. Judge LESSOR D . 2� allt ESSEE LJ 13"6 • • • r •: - \,,Fad -� � 9r, •\<• \ �Ce 61.1 Ac. \ 1 Lows J. Foester St Estote J�alr�', Re010tea 3/4" Pipe �Yntn cone Mon. UFFE2 2761VE So / L.J.Foe ster et of To >�— R00ert C. Lanpaon,et Os Jan. 4, 1946 Vol.St Pp 436 :74. 93 A c. RePtOCea 3/4" P. RtOtOCea 3/4- P.ae Wrth Cone a. W-th Cone Moe A — vX 24346.8.7 a TRACT = 175.13 �c. 91q�� } 'J_ Z Conveys co �\ t Cone Mon. L. Johnson TO I: i Of Cotho" rs , 1976 j= 6 , Pp. 822 :nit in 174.93Ac C o. 1300 G �u APPOINT HEALTH AUTHORITY FOR CALHOUN COUNTY A motion was made by Commissioner Finster and seconded by Commissioner Jurek to appoint Dr. Lanie Benson as Calhoun County Health Authority for one year. Commissioner Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. SALE OF PROPERTY TO CCISD A Motion was made by Commissioner Belk Commissioner Floyd to sell the property Independent School District'for $1,657. the following letter from Andrew Hahn Appraiser. Commissioners Belk., Floyd, Judge Hartzog all voted in fdvor. CALHOUN COUNTY APPRAISAL DISTRICT 426 West Main Street P. O. Box 48 Port Lavaca, Texas 77979 MEMORANDUM DATE: October 26, 1998 TO: Calhoun County Calhoun County Navigation District City of Pon Lavaca FROM: Andrew J. Hahn. Jr., Chief Appraiser and seconded by to Calhoun County 84 as indicated in Jr., Chief Jurek, Finster and SUBJECT: Taxing Unit Resale of Property R39600 (A0035 Maximo Sanchez, Tract Pt 19 Pld., Acres 2.3084) R39650 (A0035 Maximo Sanchez, Tract Pt 20 Pld., Acres 2.00) CONSOLIDATED APPRAISAL AND TAX SERVICES Appraisals: 512 552-8808 Collections: 512 S52-4560 Fax: 512 SSZ-4787 OCT 28 1998 i fotr and G. Hart,, 12alh0u11 County Jinn;, * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Previously, the above referenced property was sold at a taxing unit resale for $1,000.00 to Patrick Lundin. However, the school district disapproved the sale and the $1,000.00 was refunded to Mr. Lundin. Inasmuch as the property adjoins existing CCISD property, the school desires to purchase it for district use. Of course, this will exempt the property from taxation in future years. Enclosed is a copy of CCISD's October 2& proposal to purchase the property for the base tax amount of $1,657,84. Please note that no penalty or interest is included in this amount, but it does contain the base tax owed to your entity for all delinquent years. If CCISD's proposal is accepted, the following breakdown indicates the amounts due each entity plus payment of court costs and other sale expenses: City of Port Lavaca $796.97 Calhoun County 426.50 Navigation District 40.87 CCISD 1.337.13 TOTAL Base Tax Due $2,601.37 Plus Court Costs/Expenses 393.60 Less CCISD l 337.13 TOTAL Purchase Price $1.657.84 Under CCISD's proposal, each entity will receive more than it would have from the previous sale proceeds of $1,000.00. Court costs/expenses of S393.60 would have been deducted and the residual amount of $606.40 would have been split among all entities, including the school. Upon consideration, please advise me of your acceptance or rejection of this proposal in writing as soon as possible. A]Mrlsp Enclosure Respectfully submitted, CALHOUN COUNTY APPRAISAL DISTRICT BY: A�Q DREW J. HAW, J . CHIEF APPRAISER • • cc Calhoun County ISD i A Motion was made by Judge Hartzog and seconded by Commissioner Finster to appoint Franklin Jurek, Dell Weathersby and Betsy Wilson as they have indicated they would serve. Judge Hartzog, Commissioners Finster, Belk, Jurek and Floyd all voted in favor. AGREEMENT REGARDING DISPOSITION OF SETTLEMENT PROCEEDS A Motion was made by Commissioner Floyd and seconded by Commissioner Belk that the County be the recipient of the $336,000.00 from Texas Dept. of Health in settlement with the agreement with the American Tobacco Company, et al. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. TDH. Texas Department of health William R. Archer 111, M.D. Commissioner of He" October.23, 1998 The Honorable Howard Hartzog Calhoun County Judge 211 South Ann Street Port Lavaca, TX 77979 http://w .tdh.state.tx.us 1100 West,19th Street Austin, Texas 79756-3199 (512)45&71I f Patti J. Patterson, M.D., M.P.H. Executive Deputy Cotnmarioner Dear Judge Hartzog: This letter is to verify the political subdivisions in your county which are eligible for a lump sum payment in 1999 based on the enclosed Agreement Regarding Disposition of Settlement Proceeds (Agreement) between the State of Texas and American Tobacco Company, et al. Political subdivisions are defined in the Agreement as "ail hospital districts, other local political subdivisions owning and maintaining public hospitals, and counties of the State of Texas responsible for providing indigent health care to the general public." The eligible subdivisions identified for your county are as follows: Calhoun County Please submit the verifications and additional information indicated on the attached forms to the Texas Department of Health (TDH) by November 23, 1998. Payment cannot be made without completion of these attachments and receipt by TDH at the designated address. The county judge is responsible for obtaining the required certifications and submitting them to TDHon behalf ofall eligible political subdivisions in the county. Each political subdivision must complete a form specifying the population for which it has indigent health care responsibility. County governments are to submit only one form indicating the total population for which they have such responsibility. This form will designate the combined population served through county -owned hospitals or other instrumentalities of the county. i An Equal Employment Oppommay Ernplayer 909 County Name: Calhoun The population for which this political subdivision has responsibility to provide indigent healthcare, based on the t990 federal census, is indicated below. Calhoun County '(Enter population here): 19 053 This is to certify that the above -named political subdivision is eligible to receive a lump sum payment distribution in accordance with theAgreement Regarding Disposition of SettlementProceeds between the State of Texas and American Tobacco Company, et al., and that the population figure indicated above is correct for this political subdivision based on the 1990 federal census. Officer: Officer's Certifying Officer's Title (county chief executive officer, etc.): Signature Date: 11-09-98 Telephone Number: (512 ) 553-4600 The payee number identified by the State of Texas for this political subdivision is as follows: 17460019239007 . (direct deposit) The use of direct deposit is strongly encouraged. This payment method provides the most secure means of transmitting funds and ensures the earliest availability ofthe funds at your bank. Ifyou prefer direct deposit, but are not currently set up for it, please complete the enclosed Direct Deposit Authorization form and return it with this certification. If you are not currently set up for direct deposit, and do not complete and return the enclosed Authorization form, the payment will be made by check. Return this document by certified mail no later than November 23,1998, to: Texas Department of Health Bureau of State Health Data and Policy Analysis Attu.: Joe Walton 1100 W. 49th Street Austin, Texas 78756-3199 You may direct any questions to Mr. Walton at the above address or by telephone, fax, or e-mail as follows: Tel: (512) 458-7261 Fax: (512) 458-7344 E-mail: joe.walton@tdh.sWc.tx.us 'Please note: the combined population of the eligible political subdivisions within your county cannot exceed the county's' 1990 census number. Census information is enclosed. RULES OF ORDER - CALHOUN COUNTY COMMISSIONERS' COURT This was brought up but was decided since there is a new elected County Judge to take office January 1st and she should be a part of the decision. This was passed until a later date. • 0 • AUTHORIZE PCT. # 4 TO MARE EMERGENCY REPAIRS Commissioner Finster explained to the Court that Pct. 4 was having to make emergency repairs to Guadalupe River Roads due to the recent flooding in order for people to be able to get into their homes. He stated some should be reimbursable by FEMA. A Motion was made by Commissioner Finster and seconded by Judge Hartzog that Commissioner Finster be allowed to make the emergency repairs to the Guadalupe River Roads due to the recent flooding. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - TRACTOR FOR PRECINCT NO. 4 A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to authorize the County Auditor to advertise for bids for one tractor for Precinct No. 4 with bids to be opened November 30, 1998. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. TRANSFER FIRED ASSETS FROM FIRE PROTECTION/OLIVIA AND FROM PRECINCT #3 TO FIRE PROTECTION/MAGNOLIA BEACH & TO PCT # 1 • A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to transfer fixed assets from Fire Protection/Olivia and Precinct #3 to Fire Protection/ Magnolia Beach and to Pct. # 1. Commissioner Floyd said and old truck goes to Magnolia Beach Fire Dept., a trailer with a generator from Olivia Fire Dept. to Fire Protection at Magnolia Beach, Pct. 1 along with some file cabinets. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. CHANGE ORDER NO. 1 - PCT. 4 POLE BARN A Motion was made by Commissioner Finster and seconded by Commissioner Belk to approve the following Change Order No. 1 on construction of Pct. #4 Pole Barn with an increase of $450.00. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. • 911 11/04/1998 16:58 512-785-5602 CALHOUN COUNTY PCT 4 PAGE 01 REXCO, INC. P.O. Box 168 300 Mildred Drive Part Lavaca, Texas 77979 (512)552-5371 Fax: (512) 552-2308 CHANGE ORDER Date: //- (^ /� • Owner: AV Project No.: _ 9fT 3 BUILDER AND OWNER AGREE TO MAKE THESE CHANGES IN THE CONTRACT; The original contract sum was: .............. I ................. $ Net change by previous change order; ..................... $ o The contract sum prior to this change order was: ..... $ Increase or decrease by this change order: ............... $ Net contract sum: ..................... 2 11T-MS NOT PRICED INCLUDE: • We, the undersigned, have read and understand and agree to each of the provisions or this change order and hereby acknowledge receipt of a copy of this change order. Owner Date Michael rshall Date Builder Owner Date The County Clerk presented her report for October and the • District Clerk and Tax Assessor -Collector presented their reports for September and after reading and verifying same a Motion was made by Judge Hartzog and seconded byComHartzog,oner Finster Commissioners hFinster,at said rBelk, FloydpandvJurekualeports be aproed. Jdgg l voted in favor. 31^e A motion was made by Commissioner Finster and seconded byp Commissioner Floyd that the following Budget Amendments be approved. Commissioners Finster, Floyd, Jurek, Belk and Judge Hartzog all voted in favor. [BUDGET AMENDMENT REQUEST To: Calhoun County Commi�s%sioneBrsI Court From: / ��rllt-1,2 \�/�ldi7��nt9✓ 44 (Department making this request) Date: 1 l_Cj -M I request an amendment to the 1991 budget for the year following line items in my department: GL-Account-#- tf 4,3o -5310 Ol d53o Amendment --- Account - --- Name ---Amount --------------- Net change in total budget for this department is: other remarks/justification: -- - Reason II FA Nov - 91998 NJ I understand that my budget cannot be amended as requested until Wmissioners' Court approval is obtained. gnature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 913 HDDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) • Date: / I request an amendment to the budget for the following line items in my department: Amendment GL Account # Account Name Amount Reason ------------------------------- ------------- ------------------- O f - RU�-o z 4,QS� FAtA1AJ-j kilal of h- oz 67S-a SAWAA A fhf-1 Net change in total budget for this department is: Other remarks/justification: $ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: u Date of Commissioners' Court approval: Date posted to General Ledger account(s): r L 91.4 IIIIDGET AMENDMENT REQIIESTI To: Calhoun County Commissioners' Court From: Cl (Department making this request) Date: 11_� _W I request an amendment to the Itbudget for the year following line items in my department: GLAmendment Account Account Name _Amount 01_UUYrn9 Y��f - To k -. o�'8�V Y—��o► ac` C� 1 40 Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Wate posted to General Ledger account(s): 915 IIQDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 6JtLU, C• (Department making this request) Date: I M —9 I request an amendment to the CI budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------------------- ------------------- ��►-u51 i�_ 7�5 un 050 NOV - 91998 Net change in total budget for this department is: $ ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): SiG DUDGET AMENDMENT REQUEST 01o: Calhoun Co/(uJ�nty commissioners' Court Court From: VUL 1 " ILk ! lJ (Department making this request) Date: I I request an amendment to the t ll� budget for the year following line items in my department: GL_Account_#_ Ll-�f51� -moo Q2 -45a6 - yIC' cAccount Name n,st�a Net change in.total budget for this department is: Other remarks/justification: Amendment Amount 13 I Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 917 IIUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: 1LOoCX!)�CGw OJMVA\I� (Department making this request) Date: -� I request an amendment to the budget for the year following line items in my department: Amendment GL Account_, _Account Name Amount -------Reason 01�( 5 Ii3 Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: jL��,J �iJ✓ G( P/ (Department making this request) Date: //_ IT I request an amendment to the / budget for the year • following line items in my department: Amendment GL -Account-- ---Account-Name--- --- ---- Amount - - ---Reason ----------------- �l `�5D5 SlI3 A,6f46 c- /w &� `IDb,cx� stir w dirt QI -` -9) 6219/0 �e�o i _f5t5y CrD halo is 01-75�5-�a�4UQ 1 W pQaO�I n Net change in total budget •for this department is: Other remarks/justification: NOV - 91998 I understand that my budget cannot be ame a u ed ste until Commissioners' Court approval is obtained Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $360,460.71 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Commissioner Finster that said claims be approved for payment. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. Commissioner Jurek announced to the Court he has a new grandaughter, Cassidy Ann Jurek. THE COURT RECESSED UNTIL NOVEMBER 13, 1998. 919 T �L 920 0 0 REGULAR NOVEMBER TERM THE STATE OF TEXAS 5 S COUNTY OF CALHOUN S HELD NOVEMBER 13, 1998 BE IT REMEMBERED, that on this the 13th day of November A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS -HELICAL CAT SCANNER -MEMORIAL MEDICAL A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to accept the low bid of G.E. Medical for $13,935.62 for a 60 month lease of a Helical Cat Scanner. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor.(Bids opened 11-09-98 and recorded that date) BIDS AND PROPOSALS -MEMORIAL MEDICAL PLAZA - RENOVATION PHASE I. A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to award the bids for the Renovation as shown on the following re -cap where the subcontractor is awarded the bid as indicated by a check mark beside their name, and to authorize Commissioner Floyd to sign the contracts and approve the bonds. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. (Bids were opened November 9, 1998 and recorded that date.) 921 n U • 0 Bid Tabulation Memorial Medical Plaza- Phase f Date: 11/10198 MAXWELL COMPANY CONSTRUCTION 41,250 Estimator. Ike Alien 1 Temporary Services Demolition Phase 1 and 2 (incl exterior) Concrete, Sitework and Utilities Masonry Structural and Misc. Steel Material Steel Erection Metal Wall and Roof Panels Roofing Waterproof / Weatherproof 36,600 _ 1Z 27 132,000 144,978 t/ 714,429 760,000 Adkins 82,579 120,400 139,301 174,306 33,960 No Bid V/ 101,720 109,600 G Easley 308,996 1OZ900 222,260 68,000 170,900 20,797 No Bid recommend accepting Recommend accepting. incl. u!g for fire line from main plus dbl. dk assembly re- bid, no check bids critical item to schedule, sub probably will not provide a supply bond, 18 year fabricator 2nd oldest in Houston. Supplier only, will only pay per delivery ticket (low risk) n re -bid Recommend accept, as this bid was included in envelop e,but not read out, estimate has been increased by $7,000 as plaster soffit was deleted by Add#1 Recommend accept, $68,000 included on bid form, not read out aloud 1-11 rebid Page 1 of 4 • Rolla, Medical Plaza- Phase 1 Bid Tabulation Date: 1 v10198 41,250 MAXWELL COMPANY CONSTRUCTION t Estimator. Ike Allen -- Millwork Doors, Frames and Hardware Drywall Paint Floor (Carpet, VCT & Base) Athletic Floor _ V 7,387 7,914 Southern Arch. Systems ( Furnish Vauter Door only 333 HM Doors, Houston Door ( Furnish Only 333 SC Frms & Hdw and not Furnish Only doors only, exel LL SC Doors) hollow metal) doom) 103,610 103,376 65,300 62,176 161,764 No Bid R & M Services 41,820 100,000 Me C 40,913 76,90 40,167 69,000 Recommend Accepting law bidder excluded too many specified items, 9 added to low bid it would exceed $151K Recommend Laynecorp. Re -bid. All bidders figured all 3 phases and not complete per scope request. Relocate cost for installation of doors, frames and hardware to drywall scope re -bid, include installation of doors and finish hardware as part of scope, revised Estimate to reflect this scope revision Xre -bid as bidder figured ext panels, elastomeric coating an CMU and all 3 interior phases, Also no check bids y Re bid as VCT cost is over budget. Bidder has incorrect quantity. No check bids Recommend accepting as Estimate unit prices were low. Special floor type cost escalation beginning next year Page 2 of 4 • Bid Alation aria! Medical Plaza- Phase i Date: 11/10/98 41,250 1 Subcontractor 3ubeoeitriieta Subconbactor.r . .8ubcontraetdi SitbaoMractor .,. Commerder&l]tu0fleaUas`•? :- take local bids as items is under $15,000 no public bid required No Bid i Recommend accepting, as other local area bidder no bidded 87,330 Y Cary Recommend accept low bidder. Critical item, Corretructlon under budget. 626,000 - 1,639,000 Victoria Air Conditioning Hayes Electric Service critical item, accept low bidder 302,780 344,100 365,000 Recommend re -bid as not a critical item, sub says he can bond, but did not include cost for premium in bid. U1g cast for fire Argyle Fire Protection included in bid 109,260 vVlctoria Air Conditioning Edwards Plumbing critical item, recommend accept low bidder 335,090 402,700 469,800 Star Specialties re -bid , no check bids 92,491 �. Houston reviewed scope with sub, all checks out IrT I' y Acouedce Recommend Accepting CII 45,988 83,322 17) Page 3 of 4 • CD ill Bid Tabulation Memoida/ Medical Plaza- Phase 1 Date: 11/10/98 MAXWELL COMPANY CONSTRUCTION 41,250 Estimator. Ike Allen 1 DEscRIPnoN SubwrW,ctor I Subeortrattor 18u6wMnctor f 3aahwnVaelorl Comments & QkaiBt.tbn. Ceramic Tile American Marble (Intl 'A Rebid, exceeds budget, not enough check add for ale 0 pool i bids 60,978 86,129 Add. #1 deleted this item. Revise Estimate Plaster Item for Metal Panels 39 0 No Bid Required R30 insulation w/ wire mesh u/ deck G good � band Accepting, within budget with a 40 K000 62,815 Dock Equipment 36. Dock Levelers 45 6,500 No Bid Photo Equipment - Photo lab Equipment - allowance 62 25,000 22,600 Pool Construction 60 Lawn Stylist 14ZWD No Bid Landscaping 63 75,000 61,0W 79,960 / C Signs Site Signs 64 90,000 62,382 13$000 J. EqutpmnR i Furnishings By Owner (X-ray, Hydro lift AN; security, telecom; furniture etc...) TOTAL wftwut OH and Fees By Owner 4,207,484 bake local bids as items is under $15,000 no public bid required Recommend accepting Recommend re -design, and rebid pool as gunite in select fill Recommend accepting low bidder Recommend accepting low bidder Page 4 of 4 BIDS AND PROPOSALS-MEMORIAL'MEDICAL PLAZA -RENOVATION s A motion was made by Commissi&er Floyd and seconded by Commissioner Belk to authorize.Memorial Medical Center to go out for bids on the remaining items that were not awarded and as indicated on the Bid Tabulation by an "X" beside the "Comments and Qualifications" , with the bids due to be opened December 14 and awarded December 18th. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - UTILITY TRACTOR & ROTARY MOWER-PCT #3 Bids were received from H & V Equipment for one new 1998 or 1999 Mowing Unit consisting of one Utility Tractor and one Rotary Mower for Precinct # 3 in the amount of $65,985.00. A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to accept the only bid of H & V. Equipment in the amount of $651985.00.Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. DELETE ITEMS FROM OLIVIA/PORT ALTO VOLUNTEER FIRE DEPT. ASSET LIST A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to delete the following items from the Olivia/Port Alto Volunteer Fire Dept. Asset List: (1) Lawson High Pressure Model 12 Engine, Serial No.4278, Inventory 544-0018. (2) Lawson High Pressure Model 12 Engine, Serial No.5288, Inventory #544-0049. These items have been lost. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. CONTRACT FOR COPIER FOR SHERIFF'S DEPT. A Motion was made by Commissioner Finster and seconded by Commissioner Belk to approve the Contract for a copier for the Sheriff's Dept. and authorize Deputy Mark Daigle to sign. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. • • • 9a G 0 hAA f 444 VICTORIA STATE OF TEXAS PURCHASE CONTRACT Z✓98-1/00 INSTALLATION REPORT FAX TO: IKON OFFICE SOLUTIONS ATTN: State Contract Administrator 3019 Alvin De Vane. #400 Austin, Texas7874, FA}( (512) #: (522) 385-2-2564 INS-�LING�� NAME:_Lle- IJ CITY: STATE: `1 Z O CONTACT: /Y ) Q/') �� i ��� ZIP CODE: /_�,__ _ PHONE:Ul cI 7 F a, STATEOFTVV.0..,. AXE Or NAME (DEFT): ADDRESS: JLIn o-'' CITY. ( Uo CSTATE:7/Tk aoi G�j 7 l ZIP CODE: / / CONTACT (Far Meter Reading) I l L�. (%{ r t %�� �S/ �y PHONE, /- S % LIST Etlt ttanwF,.r.� .....,... _ _ _ A T--._rTy EOUIP ONT/ ACCESSORIES SERIAL NUMBER Leo a STATE OF TEXAS REQUISITION # STATE OF TEXAS PURCHASE ORDER�- ACTUAL INSTALL DATE :ye— / • STARTING METER COUNT :; / CONFIGURATION : CLASSIFICATION. CUSTOMER AUTHORIZED SIGNATURE;;e_ f U 92 GULF BUSINESS FORMS SYSTEMS 51285 W71 L#jhm—I AI HOUN CC: UN`�Y � TEX�3►;7 0731z CM$TNED fZEQUIS LTI:QN f P[JRCHASE QRDER/CHECK F2EQUEaT DATE: 11/16/98 DEPARTMENT: SHERIFF SHIPPING DESTINATION: TO: CALHOUN COUNTY SHERIFF'S DEPT IOS CAPITAL ADDRESS MOOR P.O. BOX 9115 211 S. ANN ST. ADDRESS ADDRESS CA 31210 PORT LAVACA TEXAS 77979 MACON, CITS, STATE, SIP CITI, STATB, SIP UNIT TOTAL ACCOUM OF OR SERVICES GOLDS QUANTITY PRICE PRICE Al"SR DESCRIPTION 260.00 01-4540-5113 PHOTO COPIES 6 SUPPLIES 48 MO CANON NP 6035 PLEASE BILL ON 01-30-99 WITH UARTERLY BILLIN THERE AFTER. ALL SUPPLIES WITH EXCEPTION OF PIPER. NON -CANCELABLE CONTRACT WITH EXCEPTION OF NON APPROP ATION OF FUNDS. Volume based on 1,500 Copies I er mon ihe 260.00 LIVERY DATE: VENDOR NOTE: APPROVAL ONLI PAYMENT TERMS: DE FOB POINT: DESTINATION i ) OTHER ( is ADo I CERTIFY TO PAY THIS OBLIGATION. TO PAT_TAW, ABOVE OBLIGATION. /U -l4— `7� DATE js_- >a--�)t;/ DATE A Motion was made Commissioner Finster and seconded by Commissioner Belk to authorize the County Auditor to advertise for bids for Asphalt, Oils, Emulsions, Indigent Drugs, Insecticides, Pipe, Road Materials and Timbers with bids to Finster, Belkb,eFloyd, dmJurekand Judgeber 14, 9 Hartzog 98. mall svoted s in favor. INSURANCE SETTLEMENT -MEMORIAL, MEDICAL CENTER VEHICLE A Motion was made by Commissioner Finster and seconded by Judge Hartzog to accept the insurance settlement for the damages done to Memorial Medical Center vehicle on an 3, 1998. Commissioners Finster, BelkI.Floyd, Jurek Judge Hartzog all voted in•favor. JUSTICE OF THE PEACE-PCT. #4 - MONTHLY`REPORT The Justice of the Peace, Pct. # 4 presented her monthly report for October, and after reading in and verifying same a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said repoit.be JudgeHa rtzog Commissioners iFinster, Jurek, Floyd, Belk and Z3 • To: From: Date: A Motion was made by Commissioner Floyd and seconded by Commissioner Finster that the following Budget Amendments be approved. Commissioners Floyd, Finster, Jurek, Belk and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST Calhoun County Commissioners' Court (Department making this request) II - to -% I request an amendment to the budget for the year following line items in my department: GL-Account-#- Q(-lRio-�ito 01-15a! -(o03 4 -t51J"Sw10 n(-t 5LO-5101 Amendment -_-Account-Name --- ---Amount --------- ---- 10 C �t a8 Net change in total budget for this department is: Other remarks/justification: ----- Reason I understand that my budget cannot be amended as requested until Commissioners' Court- approval is obtained. Wignature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): RM BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: J (Department making this request) Date: ppp Z request an amendment to the CM budget for the year following line items in my department: Amendment GL Account Account Name _--Amount-------Reason ------------- ------------------ ---- ----------- c Ito Of-n0o-3c�(�o c 1 Net change in total budget _ for this department is: $ - ------------- Other remarks/justification: I understand that my budget cannot be amended as' requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 930 BUDGET AMENDMENT REQUEST • To: CalhounC ountyCommissioners' Court From: %ment making this request) Date: I request an amendment to the Mi budget for the year following line items in my department: GL Account # O —D5I/0 - � W nl-�5'-fo-Le 55� i Ga �1 f5 Cs — 4500 Amendment Account Name Amount -------Reason------ Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 931 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Departmeen(t) making this request) Date: 1 1 - 13-9 d cp I request an amendment to the 10 budget for the year following line items in my department: --_Account-Name--- Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount 53 Reason ,-_-_ -` I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 9X2 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court I From: iv1Ali (xhl (Department(�makking this request) Date: ) A r /� I request an amendment to the ___�"�rf_ _ budget for the (year) following line items in my department: CJ Amendment GL Account H Account Name Amount YYYYYYYYYYYYY YYYYYYYYYYYYYYYYYY YYLYYYYYYYYYY Nc,-lcvr-\ �t. Q -) <�-70.CC Gt-45- -)-`iic, Net change in total budget for this department iss Other remarks/justification: $ c .— Reason Y YYYYYYYYYYYYYY YY wrY Lk'Y?4v`u a.. e . 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. • Signature of official/department head: - _�' i c Date of Commissioners' Court approval: Date posted to General Ledger account(s): 933 BUDGET AMENDMENT REQUEST To: Calhoun county Commissioners' Court A From: �tAQ 1 zt c .b — Cs;naQ�� Lyr.c fl (Department making this request) Date: I I.request an amendment to the _] budget for the year following line items in my department: GL Account 6ao Account Name �u Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date .posted to General Ledger account(s): • 334 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court • From: Library (Department making this request) Date: November 12 MR I request an amendment to the 1998 budget for the year following line items in my department: GL-Account-#- 01 60-05 4402 01 60-05 4705 Amendment Account Name Amount --- ---------------------------- Administrative Assistant < 4,200.00> Temporary Employees 4,200.00 Net change in total budget for this department is: other remarks/justification: Kim Reason ------------------- The administrative assistant's position was temporary from Jan. through Mar. of 1998. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head Date of Commissioners' Court approval: • Date posted to General Ledger account(s): fit& .,.- G 935 BUDGET RF2NDNENT REQUEST To: Calhoun �County Commissioners' Court From: _11(Department making this request) Date: ll —� 9� i request an amendment to the budget for the year following line items in my department: GL_Account_0_ __-Account_Name___ Net change in total budget for this department is% other remarks/justification: Amendment Amount_,__ oo= <lee,O _ Reason NOV 1 310 i understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: 2 Date of Commissioners' Court approval: ' Date posted to General Ledger account(s): �J ME BUDGET AMENDMENT REQUEST Calhoun pp County Commissioners' Court From: �Cxn_t21v 1 ) 0 1T71 (Department making this request) Date: 11-13 9 6 I request an amendment to the I Hbudget for the year following line items .in my department: GL-Acoount-#- 01--1, oao 55ri OjAno 10--ZX ---Account-Name--- Net change in total budget for this department is: other remarks/justification: Amendment ---Amount- -Reason --- ------ ------ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: *ate posted to General Ledger account(s): 937 SIIDGET AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court From: (Department making this request) Date, % L 10 --L_ 4am-r _.-/—.-� I request an amendment to the budget for the y ar following line items in my department: Amendment GL Account Account Name - -Amount of--,fsS--01-03s, ►Ns crigoa y �� ; �,l -RS ��� �'9Yo t�.�✓i � �� �'�J�i rlJci - Net change in total budget for this department is: Other remarks/justification: c Y Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: t Date of Commissioners' Court approval: • Date posted to General Ledger account(s): • M BUDGET UU NDMBNT REQUEST • To: Calhoun County Commiss'os' Court From: � <1 (Department making this request) Date: I request an amendment to the )9V budget for the year following line !tams in my department: GL Account $ (%W4Z� • ---Account Name Net Change in total budget for this department is: Other remarks/justification: Amendment ---Amount-------Reason LSD, 0CR s o.0O I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 939 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �� PC, � (Department making this request) Date: I I -I V9,2 I request an amendment to the Mt budget for the year following line items in my department: Amendment GL -Account ---Account ---- Name ---Amount ------------ ---C------- .500 Net change in total budget for this department is: Other remarks/justification: $___ __== --Reason I understand that my budget cannot be amended as requested antil Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNT ALLOWED - COUNTY Claims totaling $13,129,484.27 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said claims be approved for payment. Judge Hartzog, Commissioners Finster, Belk,Floyd and Jurek all voted in favor. COUNTY TREASURER'S REPORT The County Treasurer presented her monthly report for October and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said report be approved. Commissioners Finster, Floyd, Jurek, Belk and Judge Hartzog all voted in favor. 0 UV E CALHOUN COUNTY ANIMAL CONTROL SHELTER REPORT 0 • A Motion was made by Commissioner Finster and seconded by Judge Hartzog to approve the report of the Calhoun Countpp Animal Control Shelter. Commissioners Finster, F1oyd,Belk Jurek and Judge Hartzog all voted in favor. CALHOUN COUNTY ANIMAL CONTROL SHELTER End of Month.Report For (1Do Tvr 1cffi IN SHE, AT START Dogs � Other D (list & give #'s) PICKED UP Cats I Dogs _Q_ Cats Other `` (list&give#'s),�I A�Ie A I Pc-d :SnaK4z— ADOPTED OR RECLAIMED Dogs �_ Cats rJ Other 1 -- _ (list & give #'s) 1 � BcLtr�ciK Dogs q_ Cats_ Other I # OF QUARANTINED DOGS 3 ANIMALS THAT DIED AT SHELTER Dogs A_ Cats Other D (list & give #'s) _ # Of Dogs at end I j # Of Other at end b (list & give #'s) _ THE COURT ADJOURNED. # Of Cats at end 7 �%fl =M IrW # I - MI; 941 SPECIAL NOVEMBER TERM HELD NOVEMBER 30, 1998 9 THE STATE OF TEXAS S S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 30th day of November A.D., 1998 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 (ABSENT) H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge"of Allegiance. BIDS AND PROPOSALS - FUEL BIDS A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to authorize the County Auditor to advertise for fuel bids for fuel to be purchased on card system and fuel to be delivered. Commissioners Finster, Jurek, Belk, and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - 1998 OR 1998 TRACTOR FOR PRECINCT #4 The following bids were received for a 1998 or newer tractor for Precinct #4. Commissioner Finster reviewed the bids and made a Motion to award the bid to Jackson County Equipment in the amount of $22,267.00, who was the low bidder. The motion was seconded by Commissioner Belk. Commissioners Finster, Belk, Jurek and Judge Hartzog all voted in favor. 0 9 942. i • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX — 201 W. AUSTIN PORT L2j512�'5W3--'461077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Jackson County Equipment ADDRESS: P.O. Box 847 CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: President BID AMOUNT: $22 267 00 943 JACKSON COUNTY EQUIPMENT CO. CA�.�: 401E.Mam PA.DrawerF (512)182-3543 EDNA, TEXAS 77957 SALES QUOTATION NAME Calhoun County CUSTOMER NO. ADDRESS PHONE TOWN STATE CODE COpE COUNTY INVOICE IOC. DEPT NO. DATE SLSMN. ORDER NO. DATE pEDYERY DATE I P G CONTROL NUMBER O T Y KIND CODE MACHINES AND ATTACHMENTS (SERIAL NUMBERS) NET SELLING MODEL CODE CATALOG NO. 1 Case IH C-100 Tractor, 83 horse ower Two Wheel Straddle, 2 Post Rops, Synchronesh 8F/4R, 540 PTO, Cat II/I 3 Point Flange Axle 18.4R 34 I -Star Radial, 10 00-16 8 PR, Adjustable Front Axle 52"-77" One Remote w/Check, 15.7 GPM Hydraulic Pump Analog w Volt and Oil Gauge, Fixed Steering Column Class II Seat Verticle Exhaust Heavy Duty Darteryp 20 Gallon Fuel Tqnk.- High Crown Fenders, + SealerFeed by Remote. in Tires as Indicated. 22 267 0 SUB TOTAL CONTROL NO. SALES COST OF SALES COMMISSION FREIGHT HANDLING SPECIAL A & H EXCISE TAX SUB TOTAL ` INCL. SDRYS / DELIVER WILL CALL P.O. p MEMORANDUM SALESTA% (ON $ j TOTAL 22 267 O LESS TRADE ALLOWANCE TOTAL CASH AND/OR NOTE PICK UP BARTER NOS. CONTROL NBR. TRADE ALLOWANCE AS IS VALUE OVER, ALLOWANCE ASKING PRICE LOW TAKE T' RECOT COST =SIOE) (COMPLETE REVERSE SEE REVERSE SIDE FOR SALESMA PRODUCT GROUP CODES FORM DADS "M (5 78$ ACCOUNTING COPY ONAa55Ze IY992891flsYAAMs�fleMwN. • • r1 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTIiOUSE ANNEX - 201 W. AUSTIN PORT LA 12 WEXAS 77979 (( 5 3-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID. ACCEPTED. NAME: FARM-/"l�ef/�2/A� ADDRESS: ee,�f} Off( CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: ji;�" BID AMOUNT: 945 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX — 201 W. AUSTIN PORT LVAC2pp,53-4, 5 TEXAS077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: A.P/'I ✓k,,o ! a/'/e�&L ADDRESS: e!!�( z Q � .�ln CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: BID AMOUNT: • • I CJ • DEN 11. COMISREYCALR., CCOUNTY COUNTY AUDITOR, COUNTY COURTHOUSE ANNEX - 20" W. AUSTIN PORT L�VAppIjEjX o1077979 THE COMMISSIONER'S COURT RESERVES THE RAND T ACCEPT WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. SET SPECIFICATIIONSFORT" IN THE OMAY WRESULT INTHEIDELINES CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Coastal Plains E ui me ADDRESS: 9030 I.H. 37 N CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: Sales Representative Steve Stovall BID AMOUNT: $ 22 998.00 Availability- 1 week 947 BEN 11. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, '�EXAS 77979 (512 5 3-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE: SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME:_ Coastal Plains Equipment Co ADDRESS: 9030 I.H. 37 N. CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: Sales RePresentativp cre.e Stoua'4l BID AMOUNT: $ 23,098.00 Availability 30 Days. LJ • 0 RE • LEASE OR SALE 20 ACRES OF LAND IN NARCISCO CABAZOS TRACT A Motion was made by Commissioner Belk and seconded by Commissioner Jurek to sell the 20 acres of land owned by the County, in the Narcisco Cabazos Tract by advertising for 30 days and sell at a public auction on January 11, 1999 at 11:00 A.M. Commissioners Belk, Jurek, Finster and Judge Hartzog all voted in favor. REPAIR OF SEADRIFT STREETS AS PER INTERLOCAL AGREEMENT WITH THE CITY OF SEADRIFT A Motion was made by Commissioner Finster and seconded by Judge Hartzog to repair streets in Seadrift as per the interlocal agreement and as per the following letters. Commissioners Finster, Belk, Jurek and Judge Hartzog all voted in favor. CITY OF SEADRIFT POST OFFICE 80X 159 SCADRIFT. TFXAS 77983 (512) 785 2251 FAX 7652208 November 5, 1998 I, Nark Daniel ZIayor of the City of Seadrift ifould like for Calhoun County Prec.114 to repair the City Harbor roads and other City roads as per the interlocal agreement. See attached list of roads. Sincerely, m" Z llark Daniel Mayor #1: Houston Street #2 8`h Street #3 Dallas Street #A St. Louis Street #5 All Harbor Streets We also would like you do some maintainer work on our gravel roads and ditches. We understand this will have to be done on an hourly basis and can only be done at your convenience. Thank you for your help. 949 KENNETH We FINSTER 9 County Commissioner County of Calhoun Precinct 4 November 29, 1998 City of Seadrift Mayor Daniels P.O. Box 159 Seadrift, Texas 77983 Dear Mayor, I have reviewed your request for street repair in the City of Seadrift. A cost estimate of this work has been prepared. This is an estimate only and will be adjusted as actual materials and time is expended. We will most likely start on the I-larbor roads first as they are in better shape for seal coating at this time. As the weather and our schedule permits we will then start on the other repairs. The cost of this work is estimated to be approximately $38,000.00 and is payable to the county. The maintainer work is to be billed by the hour at the rate of $38.00 per hour plus the hourly rate of the operator. I will notify you after Commissioners' Court approves your request. We thank you again for the opportunity to be of service. j�F/LLrcccs l� � a� Kenneth W. Finster ADULT PROBATION DEPT.-PURCHASE REFRIGERATOR AND MICROWAVE A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to approve the purchase of a micro- wave and refrigerator for the Adult Probation Dept. Total for both is $669.00. Commissioners Jurek, Finster, Belk and Judge Hartzog all voted in favor. INSURANCE SETTLEMENT - SHERIFF DEPT. VEHICLE A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to accept the insurance settlement for damages to Sheriff Dept, vehicle which occurred October 22, 1998. Commissioners Finster, Jurek, Belk and Judge Hartzog all voted in favor. • L.i 950 INSURANCE SETTLEMENT- PRECINCT 44 VEHICLE • A Motion was made by Commissioner Finster and seconded by Judge Hartzog to accept the insurance settlement for damages to Precinct # 4 vehicles , 3 one for $250.00 for a windshield, another for $250.00 for a windshield and another for $262.77 for damages. Commissioners Finster, Belk, Jurek and Judge Hartzog all voted in favor. SURPLUS - COUNTr JUDGE AND COMMISSIONERS' COURT A Motion was made by Commissioner Jurek and seconded by Judge Hartzog that the following list of items be declared Surplus or transferred to other departments. Commissioners Jurek, Belk, Finster and Judge Hartzog all voted in favor. Fixed Assets CATNA to make the following changes to Inventory for the County Judge and the Commissioners' Court: Metal Posture Chair, Inventory No. 401-0021 — Replaced with new chair - SURPLUS Xerox 3010 Telecopier — Inventory #401-0042 — Traded in for new copier 1 Metal 4-Drawer File Cabinet Inventory #401-0022 — Removed from Office -SURPLUS I Flower Stand — Inventory #401-0014 - SURPLUS 1 Wooden Waste Basket Inventory #401-0005 - SURPLUS I TI Micro Laser Printer Inventory #401-0041 —Traded in for Computer Upgrade 3 Walkie Talkies — Inventory No. 401-0052 — Received from DPS — SURPLUS 3 pagers — Inventory #401-0050 Received from DPS — SURPLUS I Projector — Inventory #402-0024 TRANSFER TO EMERGENCY MANAGEMENT 2 Recorders — Inventory #402-0018/402-0025 TRANSFER TO COUNTY CLERK 1 Typing Table Inventory #402-0003 SURPLUS 2 Wooden Waste Baskets Inventory #402-0015 SURPLUS • l Metal 4 Drawer File Cabinet #402-0006 — Removed from Office — SURPLUS 1 Radio — Midland Portable 99 Channel Inv #401-0037 Transfer to Emergency Mgmt. I Palm Pilot — Inventory #401-0049 — Transfer to Emergency Management O/S 51- ry JUSTICE OF THE PEACS PCT # 5 AND DISTRICT CLERK REPORTS The Justice of the Peace, Pct. #5 and District Clerk presented their reports for October, and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said reports be • approved. Commissioners Finster, Jurek, Belk and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded byp Commissioner Jurek that tlle.following Budget Amendments be approved. Commissioners Finster, Jurek, Belk and Judge Hartzog all voted in favor. 951 THIS PAGE WAS INTENTIONALLY LEFT BLANK • 11 . IIIIDGET AMENDMENT R.EQDEST To: Calhoun County Commissioners' Court From: 1,� (yJ is"ro y �f11 Wl (Department making this request) Date I request an amendment to the ��t10 budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------- Reason 0-1 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Wte of Commissioners' Court approval: Date posted to General Ledger account(s): 953 BODUBT AXENDnM RBQDBBT ...��.. �a:_" . To: Calho7ryl)-" County commissioneryI court Prom: < ; <<.`�, vet c%OL./' / (Department making this request) Dates j/_,ff_ ;e I request an amendment to the C(year) budget for the following line items in my departments OL Account-e. ` pilS�/G Account mane -----^----.^ r Not change in total budget for this department is$ Other remarks/justification: Amendment -- Amount---- Reason -^---- -- S�OOp DD ---^-- I understand that my budget cannot be amended as CommissionersO Court approval is obtained. Signature of official/department heads Date of Commissionerse Court approvals W. Date posted to General Ledger account(*)s • CI n 954 t3UD4E'1' I,MENDMENT REQUE67'l To: Calhoun County Commissioners' Court (Department making this •request-) �7 Date: i request an amendment to the xy budget for the year)^ following line items in my department: Amendment GL Account, Account Name Amount 00 0 ID 5 ��o Net change in total budget for this department is: Other remarks/justification: rr 9 Reason ------- -_-_- r 3 0199a I under -stand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/depar.tment head.: ate of Commissioners' Court approval: Date posted to General Ledger account(s): F 955 DIIDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: f�- I request an amendment to the MU budget for the year following line items in my department: Amendment GL -Account -# - ---Account -Name--- ---Amount---- --------------------- 0n11 k 5Cala- (4i1 Q Lv `fs J 1 J P fY G�.� Net change in total budget for this department is: Other remarks/justification: Reason ------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/depart'ment head: Date of commissioners' Court approval: Date posted to General Ledger account(s): • • .95f; BUDGET AMENDMENT REQUEST 00: Calhoun County Commissioners' Court From: hVJv� Cogs (Department making this request) Date: I request an amendment to the budget for the (year) following line items in my department: GL Account # t-)_Oa-- of o 1-ko ao-c2 ao • Net change in total budget for this department is: other remarks/justification: Amendment -- Amount -r-- qa Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 957 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: -Q4�i Gti01nM(Lo (Department maki g this request) Date: I [ —X� -9 0 I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name --Amount---- ------- Reason -_---- 01-�515-�111 •• 01-oLoo 31a5 NOV 3 0 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 To: From: Date: BUDGET AMENDMENT REQUEST Calhoun County Commissioners' Court (Department making this request) I(-a5-gy I request an amendment to the 1 ll0 budget for the year following line items .in my department: GL Account u 1-451)5-5101 QIA05-5113 Amendment Account Name Amount w qO Pt A�ftiVI Net change in total budget for this department is: other remarks/justification: " 671, °� Ni;V •� U 199F3 � - $ — 0 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 959 (BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I I -as -1 0 I request an amendment to the tt0 budget for the year following line items in'my department: GL Account 01--�51 o-5t��3 Fl LA Amendment Account Name Amount ------- Reason 44M n�.�u,,► C) LQ, ac A rVI r 1 A,VL1 nh) I c. Litaq Net change in tc for this departs other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 11 • 960 DIIDGET AMENDMENT REQUEST 0o: Calhoun County Commissioners' CommissDioners,('� Court < From: -AL 1 (n�e�)C o 1 917� c� f�10.Cfl , (Department, making this request) Date: t I request an amendment to the )qO budget for the lyear following line items in my department: GL Account Ql -`f 5l G -IS 3 O►-�f511�-�5� Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount I ar�, i� G' � Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court- approval: Wate posted to General Ledger account(s): IIUDGET AMENDMENT REQUEST • To: Calhoun County} Commissioners', Court From: 1Ao ✓4P �" Q (Department making thi request) Date: I t'a&5 -q d I request an amendment to the 1 It� budget for the year following line items in my department: Amendment GL Account # Account -Name--- ---Amount---- �i-45J1--1301 I LF Net change in total budget for this department is: other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained_ Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 962 B DGET AMENDMENT REQUEST &o: Calhoun County Commissioners' Court From: �- Oct I (Department making this request) Date: I request an amendment to the L r9 budget for the year following line items in my department: GL Account Account Name ------------------ y Net change in total budget for this department is: other remarks/justification: Amendment - - Amount � Reason ------------------- 3 0199 $ — ------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 963 lirBUDGET AMENDMENT REQUEST L To: Calhoun County Commissioners' Court From: --��1 - �J 3 (Department making this request) Date: t 1- I 1H,q I I request an amendment to the l qfj budget for the year following line items in my department: GL-Account-#- Q,I- 45 �,3-G3o"7 01-J5�4Gq ---Account -Name ____ Net change in total budget for this department is: Other remarks/justification: Amendment Amount -- a� $ Reason ------------------- I understand that my budget cannot be amended as requested Until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 964 BUDGET AMENDMENT REQUEST o: Calhoun County Commissioners' Court From: (Depa went making this request) Date: �1�5—C1� I request an amendment to the budget for the year following line items in my department: GL-Account-#- ©l-�5�o-51�I Alk(I1--g5-Po -t.5 0 -45 ()tA6%2:45bo r� U ---Account Name--- Net change in total budget for this department is: Other remarks/justification: Reason ------------------- Amendment ---Amountl y 1_1d� 153 50 y�y go X64 1$ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): S65 BU:, A' PHEtNDHBH i RBQU- T To: Calhoun County commissioners, Court From: P]Z/I2-)a-1) r.Z�h oX (Department making this request) ' Date: �j?3, lq�T p I request an amendment to the budget for the Tye ar)— fol.louiny line iL,ams in my department: Amendment GL Account G Acc.^uric Name _ Amount _� _. � �'•-•�� p, ... it � Net change is total budget for this department iss Other remarks/justification: 5=--��mursacs l ,Reason I understand that my budget cannot be amended as requested until Commissioners' Court apprcval Is obtained. Signature of official/department head: Date of Commissioners' Co?irt. approval: - Date posted to General Ledger account(s)s 966 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court om: un y J. (Department making this request) Date: 1 1--)-5'"16 I request an amendment to theme budget for the year following line items .in my department: GL Account # 01-554o -550 (J i-ti5�'o-1o�15b Amendment Account Name Amount Reason --- ---------------------------- ------------------- - M 4LJ 1-C Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 1.967 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: l'n�iniu�Sl (Department making this request) Date: I' — _y I request an amendment to the tit budget for the year following line items in my department: Amendment GL Account # Account Name - - -------Reason------ ------------- ----------------------------- t Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: G 7, � Date posted to General Ledger account(s): • • M BUDGET AMENDMENT REQUEST To: Calhoun Count commlissionersI Court Om' U UAM7c alwcsj - (Dep rtment making this request) Date: I� -A!S- q8 I request an amendment to the jqq budget for the year following line items in my department: GL-Account-f- o I-g005- 0 53 1 Ol- 005-14-151 01- 4005- L-7-0 c Amendment Account Name ---Amount-----------Reason ------------------ ---------- Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: ate posted to General Ledger account(s): M (BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the I �(�� budget for the year following line items in my department: GL Account # 01-85'0�- (�5a3 Amendment Account Name Amount Reason Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 570 DIIDGET AMENDMENT REQUEST W Calhoun county rcommissioners I Court Iii4..Un From: A- i (Department making this request) Date: f t , AS I request an amendment to the M budget for the year following line items in my department: GL Account 0[ -B S)3q- 65A3 Account -Name � ----------QQ------- Cu.�ti-1.C/W11ttia.rlc¢. U Net change in total budget for this department is: other remarks/justification: Amendment Amount --Reason ------------- ---------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of commissioners' Court approval: Date posted to General Ledger account (s): �; t BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:. (Department making this request) Date: I request an amendment to the j t!0 budget for the year following line items in my department: GL Account OL--` 9)0 -55 Amendment Account Name Amount cl� 155 a - Net change in total budget for this department is: Other remarks/justification: Reason • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $416,402.13 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that the following Budget Amendments be approved. Commissioners Finster, Jurek,.Belk and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $46,022.12 for 'Indigent Healthcare and $1,015,321.69 for Memorial Medical Center for a total of $1,073,343.81 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Belk that said claims be approved for payment. Commissioners Finster, Belk, Jurek and Judge Hartzog all voted in favor. •' 972 THE COURT ADJOURNED.