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VOL 003 (05-05-1983 to 12-28-1984)
SPECIAL MAY TERM HELD MAY 5, 1983 THE STATE OF TEXAS j( COUNTY OF CALHOUN X �j BE IT REMEMBERED, that on this the•5th day of May, A. D. 1983, there was begun and holden at the Courthouse in the City of Port Lavaca, County of Calhoun, at 19:00 A. M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Ralph Wyatt County Judge Leroy Belk Commissioner, Prct. 1 Stanley Mikula Commissioner, Prct. 2 Oscar F. Hahn Commissioner, Prct. 4 Mary Lois McMahan County Clerk whereupon the following proceedings were had: FAIRGROUNDS - BAUER EXHIBIT BUILDING The following statement was read by Gilbert Heideman, County Exten- sion Agent. No action was taken by the Court. " Louise and W. H. "Bill" Bauer, longtime residents and supporters of agriculture and youth, have announced a contribution of $200,000.00 to build and equip a livestock and agricultural exhibit building. The complex, to be known as the Bauer Exhibit Building, will be build on the Calhoun County Fairgrounds, subject to the approval of the Calhoun County Commissioners Court. The proposal and plans will be presented to the court at their regular meeting Monday for their review and approval. The multi -purpose facility will be able to house events such as the junior livestock show, agricultural eilkibits, meetings, as well as other activities. The building will cover about 15,000 square feet with a 2,400 sq. foot area being finished into an air-conditioned and heated multi- purpose room. This area will have an office, snack bar and restroom facilities. The remaining open area may be used for meetings, exhibits, and other special events. A totcllof 12,800 square feet will have a dirt floor with portable pens and arena. This will allow the building -to be completely vacated and used for activities other than a livestock show. Plans for this building have been developed by a committee repre- senting the Bauers. Committee members include Leroy Belk, Johnnie Blinka, Oscar Hahn, Gilbert Heideman, Carlton Hoefling, Don Lewis and Ted Wilson. Mr. & Mrs. Bauer have demonstrated a sincere interest in youth 'arid agriculture for many years. They recently established and funded a $10,000 trust which provides an annual scholarship to a graduating Calhoun County 4-H member. Numerous other contributions have been made to youth groups and organizations to promote -youth development through the Bauers' individually and through the First National Bank of Port Lavaca where Mr. Bauer serves as Chairman of the Board." THE COURT THEREUPON ADJOURNED. REGULAR MAY TERM HELD MAY 9, 1983 THE STATE OF TEXAS X COUNTY OF CALHOUN BE IT REMEMBERED, that on this the 9th day of May, A. D. 1983, there was begun and holden at the Courthouse in the City of Port Lavaca, County of Calhoun, at 9:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the;Court, to -wit: Ralph Wyatt County Judge Leroy Belk Commissioner, Prct. 1 , Stanley Mikula Commissioner, Prct. 2 Oscar F.-Hahn Commissioner, Prct. 4 Mary Lois McMahan County Clerk whereupon the following proceedings were had: FAIRGROUNDS - BAUER EXHIBIT BLDG.. LETTER OF APPRECIATION On motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, the gift of $200,000.00 was accepted from Mr..& Mrs. W. H. Bauer, and a Letter of Appreciation was authorized to be sent to the Bauers for their generous contribution. BIDS AND PROPOSALS - FAIRGROUNDS,.BAUER EXHIBIT BUILDING Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the County Auditor be authorized to advertise for bids for a livestock showbarn at the fairgrounds with bid opening set for May 24th at 10:00 A. M. ' AIRPORT-- BOARD OF ADJUSTMENT Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, Troy Huskey was appointed to the Airport Board of Adjustment for a three year term. RESOLUTION - GRANT, CRIMINAL INVESTIGATOR Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the following Resolution be adopted and entered: RESOLUTION IN SUPPORT OF THE APPLICATION FOR THE FUNDING OF AN INVESTIGATOR FOR THE CALHOUN COUNTY DISTRICT ATTORNEY'S OFFICE THROUGH THE CRIMINAL JUSTICE COUNCIL The Commissioners Court of Calhoun County, Texas, after having been opened in due form, the following proceedings were had, to -wit: It was presented to the Commissioners Court by Dan W. Heard, Criminal District Attorney for Calhoun County, Texas, that this Court pass a resolution supporting the application by the said District Attorney as Project Director and that of R. E. Wyatt, County Judge of Calhoun County, Texas, as the authorized officer for said application of the Criminal Justice Council grant funding the posi- tion of Investigator for the Criminal District Attorney of Calhoun County. Motion was made by Leroy Belk and seconded by Oscar Hahn to pass this resolu- tion. The Commissioners voted yea to the resolution declaring their support and that of the County Commissioners Court of the application for the funding for the position of Investigator for the Criminal District Attorney for Calhoun County, Texas through the Criminal Justice Council in order to improve the administration of justice in Calhoun County. WHEREAS, it is recognized that there is a distinct need for an Investigator to investigate and help prepare cases for trial within the confines of the Texas Speedy Trial Act; and WHEREAS, there is a distinct need for an Investigator to meet the continued growth of crime rate; NOW THEREFORE, BE IT RESOLVED by the Calhoun County Commis- sioners Court that we do hereby support the said District Attorney and his application for the position of Investigator for the Criminal District Attorney for Calhoun County through the Criminal Justice Council, and we do hereby support the application made by the District Attorney and the Calhoun County Judge for this grant. It is the present intent of this County to fund this grant at the expiration of this fiscal year, to -wit, at the expiration of December 31, 1983. The above stated resolution was approved and adopted by the above stated organization on the 9th day of May 1983, and the signature of the appropriate officers of said organ- ization are affixed hereto, CALHOUN COUNTY COMMISSIONERS COURT K.'h.'WYATT , County Judge ATTEST: MARL' L IS McMAHAN, County Clerk • `� S•GQ`d5,` —11 C AIRPORT - AIR SHOW Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried,, 'hat the following perdi:t be granted for an air show to be held at the Calhoun County Airport on July 23rd and 24th, 1983. PERMIT Calhoun County, Texas (hereinafter called "County") does hereby grant to 'the Port Lavaca - Calhoun County Chamber of Commerce And Agriculture, Inc. and Experimental Aircraft Associaiton, Victoria Chapter 340 (hereinafter called "Grantees") the right to use the Calhoun County Airport for the purposes of conducting an Air Meet, subject to the following terms, provisions and conditions, all of which are made a part of this permit, towit: 1. The period of time covered by this permit is: the 22nd, 23rd and 24th days of July, 1983. 2. Grantees shall not use the aforesaid airport property in any manner that would cause said air show to come within the terms and provisions of the Texas Mass Gatherings Act (Article 9002, Vernon's Texas Civil Statutes). 3. The program for said Air Meet is marked Exhibit "A" and attached hereto and made a part hereof for all purposes. Said Air Meet shall consist only of the activities listed on said Exhibit "A". All activities of the Air Meet shall be conducted in accordance with the time schedule shown on Exhibit "A". 4. Notwithstanding anything herein contained that might be construed to the contrary, it is controllingly provided that none of the herein authorized ' activities shall take place in the hangar at said airport inasmuch as said hangar is leased to Charlene Rawlings. Thus any use to be made of said hangar by Grantees would have to be by virtue of permission they obtain from the said Charlene Rawlings. 5. The airport may be closed only during the Air Shows which are to be com- ducted from 2:00 P.M. to 3:00 P.M. on Saturday, July 23, 1983, and from 2:00 P.M. to 4:00 P.M. on Sunday, July 24, 1983, as shown on Exhibit "A". At all other times covered by this Permit, all activities shall be held in an area of the airport which is not required for the normal operation of aircraft and where the Air Meet will not interfere in any way with the airport's normal use. It shall be the duty and obligation of Grantees to ensure that the airport is properly marked as being closed during said Air Shows. 6. Grantees may collect an admission fee from persons entering the airport for the purpose of attending the Air Meet. However, Grantees are expressly prohibited from collecting an admission fee from any person who is entering the airport simply for the purpose of using the airport. 7. Grantees shall not sell tickets or collect admission fees on any public road outside of the airport property, and Grantees shall make every reasonable effort to hold to a minimum the blockage of any roads by traffic. Grantees shall make ample provision for the free and uninter- rupted passage of ambulances, fire fighting equipment and other emergency vehicles. 8. Grantees shall direct the attention of all admission fee collectors, ticket sellers and traffic controllers to the provisions of paragraphs 6 and 7 above. __ _ 9. Grantees shall not commence any activities or operations on said airport property until Grantees have furnished County with the following: (a) A certificate of liability insurance, which certificate and the insurance policies it represents must be acceptable to County and must show that Grantees are insured against liability for bodily injury, illness or death and for injury to or destruction of property, and which shall show that the ' following entity and persons are adequately protected as additional insureds, towit: Calhoun County, Texas and the County Judge and all County Commissioners of Calhoun County, Texas, and (b) A waiver from Federal Aviation Administration waiving all regulations that need to be waived.in order to conduct this Air Meet. 10. At any time that a Notice to Airmen (NOTAM) is necessary, Grantees shall make sure that such NOTAM has been properly and timely given before pro- ceeding with any activity requiring such NOTAM. 11. Upon cessation of operations hereunder, Grantees shall immediately clean up the above described airport property and leave it in the same condition it was in prior to the commencement of such operations. 12. Grantees agree to protect, indemnify and hold County free and harmless from and against any and all claims, demands and causes of action of every kind and character (including the amount of judgments, penalties, interest' court costs and legal fees incurred by said County in defense of same) arising in favor of governmental agencies and/or third parties (including, but not limited to, employees of Grantees) on account of permits, claims, debts, personal injuries, deaths or damages to property, and without limitation by enumeration, any and all other claims or demands of every character occurring or in anywise incidental to or in connection with or arising out of any activities carried on by Grantees, or by any consession- aire or other party acting with Grantees' permission, on the Calhoun County Airport or any part thereof. This permit shall become effective upon its execution by County and upon its written acceptance by each Grantee. Executed in triplicate originals this day of 1983. CALHOUN COUNTY, TEXAS ATTEST: Mary Lois McMahan, County Clerk B .. 7T R.E. Wyatt, County Judge "SEE ACCEPTANCE ON NEXT PAGE" -2- ACCEPTANCE The above and foregoing permit is hereby accepted by the undersigned on this day of , 1983, and the undersigned acknowledges that it is bound by all of the terms, provisions and conditions therein contained. PORT LAVACA - CALHOUN COUNTY CHAMBER OF COMMERCE AND AGRICULTURE, INC. By Jim Dietz, President ACCEPTANCE The above and foregoing permit is hereby accepted by the undersigned on this day of , 1983, and the undersigned acknowledges that it is bound by all of the terms, provisions and conditions therein contained. EXPERIMENTAL AIRCRAFT ASSOCIATION, VICTORIA CHAPTER 340 By. President -3- FLOOD INSURANCE APPEALS BOARD Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that Glenn Cunningham and Ervin Hermes be appointed to the Fl6od Insurance Appeals Board for two year terms. BIDS AND PROPOSALS - CARS, COUNTY COMMISSIONERS ' Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the County Auditor be authorized to advertise for cars for the County Commissioners' with bid opening set for June 13th at 10:00 A. M. HOSPITAL - TELEPHONE SYSTEM Mr. Dennis Nicely, Hospital Administrator, presented a proposal sub- mitted by General Telephone Company in the amount of $21,205.16 to update the telephone system at Champ Traylor Memorial Hospital. Mr. Charles Taylor with Idacom of Colorado Springs, Colorado, sub- mitted a proposal in the amount of $13,600.00, whereupon a motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the County Auditor be authorized to advertise for bids to update the telephone system at Champ Traylor Memorial Hospital with bid opening set for June 13th at 10:00 A. M. HOSPITAL - STRESS TESTING EQUIPMENT, BIDS AND PROPOSALS I Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the County Auditor be authorized to advertise for bids for stress testing equipment with bid opening set for June 13th at 10:00 A. M. GUADALUPE-BLANCO RIVER AUTHORITY - PERMITS A motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that Calhoun County grant a permit to GBRA to install faci- lities as shown on the following instruments with the understanding that by the usage of such permit GBRA agrees that such facilities and the installation, maintenance and usage thereof shall be subject to all of the terms and provisions set out in the original contract between GBRA and Calhoun County dated March 21, 1972 and recorded in Vol. R, Page 307 of the Commissioners' Court Minutes of Calhoun County, Texas and that GBRA agrees to be bound by all such terms and provisions. ' S !Cc CC';' Ci IOR l.' i CE'.Ia;Otl C71111'C•:N 't .,S?:C __-"y SYSTE}t I. Ccnnectio❑ Data (To Be Completed by Oyer-,tinrs) A. Dn'l' FPril 20, I9`3 Custocer Pc_. esting Service: Carmen Chavez C. .. =r of Connections '„anted: one .1 Nu-..ber: D-7-A �. .I_r..,_r To :.z-'`gned: 0524E6 F __'s for Additicr.alC::stomers To Be Served by the Proposed Line: n❑ Revie.! (To Be Cn:coleted _ngineering) :ed for i:ted — -- -- DATE :iiNAli.'E_ for installation DAiE SIGNAIUPE Report of Installation (To Be Completed by Operations) A. Installation completed - DATE SIGNATURE B. Remarks: (If Installation differs from.recomv:endations) 4. Posted to "As Built Plans:" Operations: SiGnAIURE - il uiyinrarl �UCy, K Z433 I re ifV' c✓ Perk°i �„ r?• CPcii A. •� �:,.za VYIlIla� AJLc-�F� — -: i. .I�ynr' ;_.uLbbb•�.C�3 t Mu+/•Y. 1i /ta.•s 1 p,thdd �� ^ 80.^'^y I' �•, i �„„vll EScab" Jam. ' � _ _-- -"- 1 J p ': Son :� . ,ilia+ ps...,,.r c,..aw•_.�'•, : Gwyrrr i ?e�rr',o i5lde- �: !.- HyL✓� 1 �C ic.- ;ECi ICN IN. CRf1;,TION 'nAIER SUPPLY SYSTEM ' 1. C::nnection Data (To Be Ca:r.,lete•d by Operations) A. DATE: •,,., �o�, B. :;;,me of Customer Requesting Service: Steve Smith L. d,,.,_r o, Connections Wanted: one D. 'lap She -at Nu.ber: n-;_n ' 3 1IUI E. Custcmer C cber To __ si5ned: 012497 Prospects`or Additional Customers To Be Served by the Proposed Line: I i 3 7 L CP- + 2. Engineering Review (To Be Completed by Engineering) !'iwi I Two Valves`—' - A, Received by En,inQrine: Date 1E" B, Reco;.cended for in tai iation as submit FATE SIGNATURE C. Reco^ended for installation as follows: i � 1 DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) !, t A. Installation completed —7 DATE SIGNATUPE B. Remarks: (If Installation differs from. recommendations) ' 4. Posted to "As Built Plans:" Operations:DAIE GNURz'" I IE (�;p —Dv wt vir✓ Engineering: Z it :... Unc . BIDS AND PROPOSALS - PETROLEUM PRODUCTS The following bids were received for petroleum products for county Vehicles and equipment but no action was taken at this time: IIAM N-1) In response to your notice for coupetitive bids for fuel we the under- signed propose to furnish and deliver the following fuels to the locations indicated in the specifications. Price changes, limited to changes in sellers costs, will be allowed during the contract year (June 1, 1983 to May 31, 1984) upon docu antation to the governmental agency of changes in sellers costs. Docimientation is understood to mean invoices or other written notice of price from the seller's supplier. in no case, however, shall the price be higher than sellers prices on orders by others for similar products and similar quantities. Seller will submit separate invoices on each purchase to the purchasing governnr_ntal agency. Each agency is responsible for its individual purchases only. Prices quoted do not include taxes. Regular Gasoline $ .8820 per gallon x 143,000 gallons = $.1261126.00 Unleaded Gasoline $ .9220 per gallon x 74,700 gallons = $ 68,873.40 Diesel Fuel $ .8150 per gallon x 49,000 gallons = $ 39,935.00 Total Price: $ 234,934.40 Name of Bidder: C. L. Thomas Petroleum Inc_ Address: Box 479 City, State, Zip: Pt. Lavaca Tx. 7 7 Authorized Signature: , Title: Mana vwr Date: 5/6/83 r� I 'i BASE DID PId rWM IYSE DID PROPCGAI, i In ruslonse to your notice for co,petitive bids for fuel we the under In response to your notice for competitive bids for fuel x the under- ' signed propose to furnish and deliver the following fuels to the locations signed propose to furnish and deliver the following fuels to thrt locations . indicated in the specifications. indicated in the specifications. ' Price changes, limited to changes in sellers costs, will be allowed Price charges, limited to changes in sellers costs, will be allowed s during the contract year (June 1, 1983 to may 31, 1984) upon documentation, during the contract year (June 1, 1983 to May 31, 1984) upon doc,rientation ( s to the governmental agency of changes in sellers costs. Documentation is be the govermnental agency of changes in sellers costs. Documentation is understood to man invoices or other -written notice of price from the understood to man invoices or other written notice of price frota the seller's supplier. In no case, lxa ver, shall the price be higher than - seller's supplier. In no case, however, shall the price be higher than sellers prices on orders by others for similar products and similar quantities. �� sellers prices on orders others for similar inducts and similar by p quantities. Seller will submit separate invoices on each purchase to the purchasing Seller will submit separate invoices on each purchase to the purchasing i governnental agency. Each agency is responsible for its individual purchases govenvmntal agency. Each agency is responsible for its individual purchases only. Prices quoted do not include taxes. only. Prices Quoted do rot include taxes. � Regular Gasoline $ .9492 per gallon x 143,000 gallons = $. '-5S73S'trtl I Regular Gasoline $ _ F--5-o / per gallon x 143,000 gallons = 1 I : Unleaded Gasoline $ .9738 per gallon x 74,700 gallons = 792,8Z j Unleaded Gasoline $ 9 9.' l per gallon x 74,700 gallons = $ ,.) Diesel Fuel $ .8708 per gallon x 49, 000 gallons = $ -%t:;t:y U '7 Diesel Fuel $ _ %)]ol per gallon x 49,000 gallons = $ Total Price: $A5 ///7/1 Total Price: $z.27�G3'. y7 The bid price is the flat price for the fuel and shall elcalace/de-escalate in direct relation to the posted rack price in Corpus Christi, Texas. Posted rack price at dace of bid is: '.8663 regular gasoline, .90u9 no lead gasoline, and .7796 A2 diesel. i Y ( Bid price includes freight. Bid price includes state taxes. Bid price exc udes federal j ' taxes. I Name of Bidder: Diamond Sham* �,4 c,,.p.,...,,.- (c, A....-C) i Name of Bidder: f AddreSS: P.O. Rox 20267 An Address: /,F/9 eLl City, State, Zip: San Antonio. Texas 78220 City, State, Zip: tY P: Yc� �e✓o.,.+. i,� 7/515P f Authorized Signature: Hob Jones Authorized Signat�� UQA Title: Sales Renresen atiye Title: CdUNeK Date: May 5. 1983 '.. .. Date: i i x ; a Y i Y I]ASL DID PPOPOOJiL WW BID PROPOSAL C'7 7H Ln response to your notice for owpetitive bids for fuel :s the under- sicmed propose to furnish and deliver the following fuels to the locations indicated in the specificat_ons. Price changes, limited to changes in sellers costs, will be allmnd during the contract year (June 1, 2983 to May 31, 1984) upon documentation to -ne yororn•:cn al agency of ehan-jes in sellers costs. Ibc:mentation is uncesstoce to :roan invoices or other written notice of price from the i seller's supplier. In no case, haaever, shall the price be hig'+.er than sellers prices on orders by others for similar products and similar quantities. Seller will submit separate invoices on each purchase to the purchasing cjovernental agency. Each agency is responsible for its individual purchases only. Prices c,.oted do not include taxes. I i Regular Gasoline $ .87 per gallon x 143,000 gallons - $12a. Z'-PL— Unleaded Gasoline $ .91 per gallon x 74,700 gallons = $ 17 9i7.B0 i Diesel Fuel $ .82 per gallon x 49,000 gallons = $ 1CC Total Price: $232..56 , 1 Nam of Bidder: DIEBEL OIL CO. Address: P. 0. Box 71 City, State, Zip: Port Lavaca, TX 79979 Authorized Signature: Title: President ' Date: May 9, 1983 a In response to your notice for canpetitive bids for fuel we the ur;ds- sicpred propose to furnish and deliver the following fuels be the locations indicated fn the specifications. Price changes, limited to changes in sellers costs, will be alto,.,cd during the contract year (June 1, 1983 to May 31, 1984) upon documentation to the governmental agency of changes in sellers costs. Doc,s. tation is understood to Sean invoices or other written notice of price from the seller's supplier. In no case, however, shall the price be higher than sellers Prices on orders by others for similar products and similar quantities. Seller will submit separate invoices on each purchase to the purchasing govenmental agency. Each agency is responsible for its individual purchases only. Prices quoted do not include taxes. - Regular Gasoline $ _8759 per gallon x 143, 000 gallons = Unleaded Gasoline $ .9155 per gallon x 74,700 gallons = $$ _ Diesel Fuel $ •795 per gallon x 49,000 gallons = $ Total Price: $ Name of Bidder: Leo Anger. Inc. Address: P.C. City, State, Zip: Victoria, Ieras 77?-02 Authorized Signature: Title: e, ,14 .�. Date: AE11 15 1Z3 These prices are effective if and only if Leo Anger, Inc. is accepted as supplier for entire bid. s BIDS AND PROPOSALS - MOWER, PRECINCTS 1, 2 & 4 The following bids were received for a mower for Precincts 1, 2 & 4 but no action was taken at this time: PROPOSAL ' For Fifteen (15) Foot Rotary Mower 3 Section Trail Type one each for Pets. #1, #2, & #4 To Be Opened Monday, May 9, 1983 at 10:00 A.M. Unit Price $ 79025.00 Total Bid Price $212075.00 Deliveiy Date 45 days If all three cutters are not purchased, the price will be ?300.00 higher ner unit. Name of Bidder: ';Jilliams Farm ��uipment Co. Address: P. 0. Box 160 City, State, Zip: Austwell, Tx- 77950 Authorized signature: Title: Salesman IIA PROPOSAL For Fifteen (15) Foot Rotary Mower 3 Section Trail Type one each for Pets. #1, #2, & #4 ' To Be Opened Monday, May 9, 1983 at 10:00 A.M. Unit Price $ 9� 4btal Bid Price $ 8 7 L Delivery Date Nam of Bidder: Address: A(n x j $e City, State, Zip: Authorized Signature: Ti 0 a F.a PHWOSAL i PJVrSAL - For Fifteen (15) :cot Rotary Mower 3 Section Trail Type one each for Pets. Ml, N2, & 04 For Fifteen (15) Foot Rotary Mower 3 Section Trail Type one each for Pets, dl, #2, & W4 To Be px�. Monday, May 9, 1983 at 10:00 A.M. To Be mod Monday, May 9, 1983 at 10:00 A.M. Unit Price I Total Bid Price Delivery Date $ 8,650.00 $ 25.950.00 21 days. Name of Bidder: The Maurits Company Address: 314 W. Putnam Street � City, State, Zip: Ganado Texas 77962 Autiorized Signature: L �Q Title: Mane8lnx Par ner I I s , Unit Price Total Bid Price Delivery Date NO BID Name of Bidder: Conley -Lott -Nichols Machinery Co. Address: P. 0. Box 9518 City, State, Zip: Corpus Christi, Texas 78469 Authorized Signature: zz Title: Branch } eager PROPOSAL ... PROP(xiN, Y7 1bZ Fifteen (15) Foot Rotary Mower 3 Section Trail Type one each for Pets. dl, M2, & N4 For Fifteen (15) Foot Rotary Mower 3 Section Trail Type one each for Pets. f`1, k'2, S =/. Tb Be Opined Monday, May 9, 1983 at 10:00 A.M. To Be Opened Monday, May 9, 1983 at 10:00 A.M. Unit Price $ 7,252.00 Unit Price $ 7,524.42 Total Sid Price $ 21,856.00 Total Bid Price (Per 3) $py. 573. 26 Delivery Date Approx. 30 Days Delivery Date 30-120 days TERRAIN KING Model TK-15RD I Meets or exceeds all published bid specifications Nano of Bidder: Gulfside, Inc. Address: Illl Southern Minerals Road City, State, Zip: Corpus Christi, Texas 78409 Authorized Signature: Dale Roff Title: Vice President 6 General Ma a er 2 Name of Bidder: Farm -Industrial Company Address: P.O. Box 36: 514 S. Laurent City, State, ZIP: Vi,tor a Texas 77902 Authorized Siynature:._�.,�,� Title: Sales Manager BIDS AND PROPOSALS - TRACTOR, PRECINCT NO. 2 The following bids were received for a tractor for Precinct No. 2 but no action was taken: PROPOSAL For One (1) Pneumatic Tired Diesel Tractor / 65 PTO HP for Pet. #2 ' To Be Opened Monday, May 9, 1983 at 10:00 A.M. Total Bid Price $ 21,151.00 Delivery Date 30-120 days Nane of Bidder: Farm -Industrial Company Address: P.O. Box 36: 514 S. Laurent City, State, Zip: Victor Authorized Signature:e;!.Z: Title: —Sal es Manager " I PROPOSAL I For One (1) Pneumatic Tired Diesel Tractor / 65 PTO HP for Pet. #2 n L-i 7b Be Opened Monday, May 9, 1983 at 10:00 A.M. Tlbtal Bid Price $ 19-950.00 Delivery Date 14 days. Na11e of Bidder: The Mauritz Company Address: 314 W. Putnam Street City, State, Zip: Authorized Signature: Title: Managing Partner -- 19 PROPMAL o , Per One (1) Pneumotic Tired Diesel Tractor / 65 PTO BP for Pet, N2 Tb Be Opened 1.'andey, 7.'sy 9, 1983 et 10:00 A.M. i f Total Bid Price Delivery Date $'. ,2n).00 20 PRDPO M PbrOne (1) Pneumatic Tired Diesel Tractor / 65 PTO BP for Pct. N2 TO Be Opengi Monday, May 9, 1983 at 10:00 A.ld. Total Bid Price Delivery Date rrn -qui?;::cnt Co. Nano of Bidder: '.:_ .. _.....• . •. - � Nano Address: City, State, zip: -'_' -��77; 50 City, S Authorized Signature: Authorized %.2Sb 1 f COUNTY PROPERTY - HEALTH BUILDING Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that Dr. Terasaki be authorized to lease approximately 200 sq. ft. from Dr. Hechrodt and that Dr. Terasaki be authorized to renovate the area at his expense and that an addenda be drawn up to the two presently existing lease agreements. IACCOUNTS ALLOWED - COUNTY Claims totalling $10,881.34 and $60,459.03 were presented by the County Auditor, and after reading and verifying same, a motion was made by Commissioner Hahn, seconded by Commissioner Belk, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $11,577.77 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Belk, seconded by Commissioner Mikula, and carried, that said claims be approved for payment. TAX ASSESSOR -COLLECTOR MONTHLY REPORT The Tax Assessor -Collector presented his report for the month of March, and after reading and verifying same, a motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that said report be approved. ' CLOSED SESSION - PERSONNEL The Court being in open session in compliance with the pertinent provisions of Sec. 3A of Art. 6252-17 of Texas Civil Statutes, the County Judge as presiding officer publicly announced that a closed session would now be held under the provisions of Sec. 2g of said Art. 6252-17 for the purpose of discussing personnel matters. The County Judge further publicly announced that before any final action, decision or vote is made regarding the subject matter of said closed session, this meeting will be reopened to the public. The Court then went into closed session. At the end of the closed session the meeting was reopened to the public, but no final action, ' decision or vote was taken. THE COURT THEREUPON RECESSED UNTIL FRIDAY THE 13TH. May 13, 1983 - 10:00 A. M. Members of the Court present were: Ralph W.yxtt, County Judge; Leroy Belk, Comm., Prct. 1; Stanley Mikula, CommiSPrct. 2; Oscar Hahn, Commissioner, Prct. 4 and Mary Lois McMahan, County Clerk: 21 BIDS AND PROPOSALS - MOWERS AND TRACTOR Concerning bids which were opened on Monday, May-9th, a motion was made by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the low bid of Williams Farm Machinery, Company be accepted for mowers for Precincts 1, 2 and 4 and a tractor for Precinct 2. BIDS AND PROPOSALS - PETROLEUM PRODUCTS I Concerning bids which -were opened on Monday, May,9th, a motion was,made-by Commissioner Belk,'seconded by Commissioner Hahn,:and carried, that the low bid of Calhoun County Butane Company for petroleum products for county vehicles and equipment be accepted. BIDS AND PROPOSALS - COMPUTER, COUNTY AUDITOR The -following for the County bids were received-for-compnper hardware and -software Auditor's office: (Bids recorded on pgs. 23-27) ACCOUNTS ALLOWED - COUNTY Claims totalling $102,059.36, $544-.92 and $149:84, were presented by the -County Auditor and after reading and verifying same, a motion , was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that said claims be approved for payment. - ACCOUNTS ALLOWED - HOSPITAL Claims totalling $245,827.66 were presented by and after reading and verifying same, a motion sioner Mikula, seconded by Commissioner Belk, said claims be approved for payment. APPROVAL OF MINUTES Minutes -of the -meeting -of -the 26, 1983 were read whereupon a Hahn,•,seconded by Commissioner minutes be approved -as read. N the County Auditor, was made by -Commis - and -carried, -that - Commissioners' Court held on April motion was made by Commissioner Mikula,-and carried, that said 22 n L PROPOSAL FOR: Computer Software, Hardware and System TO BE OPENED: Friday, May 13, 1983 at 10:00 A.M. PROPOSALS: I. Hardware & Software -all new equipment. II. Hardware & Software -all new equipment except two CRTs & Printer. III. Hardware & Software -all new equipment except two CRTs. IV. Hardware & Software -all new equipment except printer. OPTIONS: I. Word Processing Software II. Electronic Spreadsheet Software ADDITIONAL INFORMATION: A. Delivery Date Installed and tested by Hew MONTHLY SYSTEM MAINTENANCE PRICE PRICE ;70,933.00* $ 1,188.00 61,950.00 1,096.00 66,513.00 1,140.00 66,370.00 1,144.00 *** -Packard Customer no B. Nearest location of software and hardware support and/or maintenance 'center San Antonio, Texas** C. If you can not meet these specifications, please indicate the item or items which eliminated you from bidding. Name of Bidder Hewlett-Packard Company Address P. 0. Box 2256 City, State, Zip McAllen, Texas 78501 Authorized Signature a e Ti Dist ict Manager, Cc uter Systems *Please see attached quotation for complete equipment breakdown. **Hewlett-Packard anticipates being able to service equipment quoted from Corpus Christi within the next quarter. However, Calhoun County should not interpret this as a commitment from Hewlett-Packard. ***Supplied by software supplier. 23 PROPaSAL FOR: Computer Software, Hardware and System TO BE OPENED: Friday, May 13, 1983 at 10:00 A.M. PROPOSALS: I. Hardware & Software -all new equipment. II. Hardware & Software -all new equipment except two CRTs & Printer. III. Hardware & Software -all new equipment except two CRTs. IV. Hardware & Software -all new equipment except printer. OPTIONS: I. Word Processing Software II. Electronic Spreadsheet Software MONTHLY SYSTEM MAINTENANCE PRICE PRICE ADDITIONAL INFORMATION: A. Delivery Date Within four (4) months of order/Presently available within six (6) s of order. B. Nearest location of software and hardware support if and/or maintenance center Hardware - Victoria Software - Corpus C. If you can not meet these specifications, please indicate the item or items which eliminated you from bidding. Please see Specification Summaries for items not included in bid Name of Bidder IBM Corporation Address 101 North Shoreline - City, State, Zip Corpus Christi, Texas 78411 Authorized Signature Title 7 LJ PROPOSAL FOR: Computer Software, Hardware and System TO BE OPENED: Friday, May 13, 1983 at 10:00 A.M. SYSTEM PRICE PROPOSALS: I. Hardware & Software -all new equipment, II. Hardware & Software -all new equipment except two CRTs & Printer. III. Hardware & Software -all new equipment except two CRTs. IV. Hardware & Software -all new equipment except printer, OPTIONS: I. word Processing Software II. Electronic Spreadsheet Software ADDITIO14AL INFORMATION: A. Delivery Date 7-31-83 MONTHLY MAINTENANCE PRICE 34,803.25 26o.0o 29,448.25 165.00 32,253.25 208.00 31,148.25 215.00 Included in 300.00 1 -0- B. Nearest location of software and hardware support Hardware - Victoria & Corpus Chr and/or maintenance center Software - Corpus Christi C. If you can not meet these specifications, please indicate the item or items which eliminated you from bidding. see attached sheet for additional terms & explain ions Name of Bidder Systems Management Address 4949 Everhart City, State, Zip Corpus, hristi, Texas 78411 Authorized Signature Title Partner PROPOSAL FOR: Computer Software, Hardware and System TO BE OPENED: Friday, May 13, 1983 at 10:00 A.M. PROPOSALS: I. Hardware & Software -all new equipment. II. Hardware & Software -all new equipment except two CRTs & Printer. III. Hardware & Software -all new equipment except two CRTs. 1 IV. Hardware & Software -all new equipment except printer. j OPTIONS: I. Word Processing Software II. Electronic Spreadsheet Software ADDITIONAL INFOR14ATION: A. Delivery Date B. Nearest location of software and hardware support and/or maintenance center 14ONTHLY SYSTEM MAINTENANCE PRICE PRICE C. If you can not meet these specifications, please indicate the item or items _ which eliminated you from biddin STY 1Ca�'.:';� ii - -. ._. GOt.. not I.:='.ce a o rL��� q stem for =0vt-'_ccov-t :�eceiv:,`.19s S Pn 7?ra I - '1C7, dceq not p;'ovide maintenance on othe_^nnufactpr'= e0141--T.'nt =en Spec Para 3 - vGR does .'1^`. o."er 2 buy' cack plan �arq 5 - 772.1s uni':ersal" d.:'rrensTit rE"Pdjrev pi!3m=nt of conput-_r h-orch-are at t1me of installation. Name of Bidder i11 Corporation 01 So. ?adre Island give Address— City, State, Zip Corpus Ct:rt:;'si, ' er_as I °., Authorized Signature fi f _y//•/ /�L, Title=-vect.,A1e .4cr_rcnt ari,=Cer 26 ITOPOSAL FOR: Computer Software,'Hardware and System MONTHLY TO BE OPENED: Friday, May 13, 1983 at 10:00 A.M. SYSTEM MAINTENANCE PRICE PRICE �ROPOSALS: I. Hardware & Software -all new equipment. II. Hardware .& Software -all new equipment except two CRTs & Printer.* III. Hardware & Software -all new equipment except two CRTs. IV. Hardware & Software -all new equipment except printer.* OPTIONS: I. Word Processing Software II. Electronic Spreadsheet Software ADDITIONAL INFORIaATION: A. Delivery Date July 20, 1983 �. Nearest location of software and hardware support and/or maintenance center $27,631.00 $328.00 $23,651.00 $328.00 $24,651.00 $328.00 $26,631.00 $328.00 $ 1,750.00 Included $ 1,250.00 Included Victoria, Texas C. If you can not meet these specifications, please indicate the item or items which eliminated you from bidding. Name of Bidder Computer Associates, Inc. Address 4401 N. Main Street City, State, Zip Victoria, Texas 77903 Authorized Signature��„ Title Having your existing printer on maintenance will depend upon the condition of.the printer. 27 AIRPORT, HOSPITAL - HELIPADS Upon motion by Commissioner Mikula, seconded by Commissioner Belk, the Court authorized the construction of a helipad at Calhoun County Airport and one helipad at Champ Traylor Memorial Hospital. INSURANCE, HOSPITALIZATION I Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the following order be enteredrrescindingrdrderedaited May 8, 1967. CLASSIFICATION OF EMPLOYEES FOR PARTICIPATION IN CALHOUN COUNTY GROUP HOSPITALIZATION INSURANCE (1).Any officer of employee of Calhoun County, other than an hourly employee, whose base County monthly pay is $1,000.00 or more shall have the right of election to subscribe to the County hospitalization and medical insurance program. (2) Any employee who is paid by the hour and has been employed by the County on that basis for a period of 12 consecutive months and has averaged a minimum of 32 hours per week shall have the right of election to subscribe to the County hospitalization and medical insurance program. MUSEUM ' Mr. Allmond an Architect of San Antonio met with the Court to discuss renovation of the Jail -Museum Building. The possibility of a grant for the renovation work was also dis- cussed. The application for the grant would have to be submitted by June 1st. The the application is approved, the grant would pay one-third of the cost if it is a State of Texas grant. If they are able to secure a Federal Grant,it would pay one-half of the cost of the project. COUNTY PROPERTY - OIL, GAS & MINERAL LEASE, BIDS AND PROPOSALS Mr. Stewart Sasser talked to the Court about leasing 2.1832 acres for oil, gas and minerals. A motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the County advertise for bids to lease 2.1832 ac. for oil, gas and minerals, with the understanding that the successful bidder must also pay all legal fees and advertising ' fees. WESTSIDE CALHOUN COUNTY NAVIGATION DISTRICT Mr. James F. Houlihan, Auditor, reviewed the annual report of the Westside Calhoun County Navigation District. Also present was Commissioner Walter Pilgram, Jr. and Commissioner Ray Childress, A motion was made by Commissioner Mikula, seconded by Commissioner Belk, and carried, that said report be accepted. 25 RESOLUTION - PROPOSED LEGISLATION, SENATE BILL 104 Motion by Commissioner;Belk, seconded by Commissioner Hahn, and carried, that the following Resolution be approved: RESOLUTION REGARDING SENATE BILL 104 WHEREAS, Senate Bill 104,-introduced by Senator Truan, would ' authorize the Commissioners Court of a County bordering on the Gulf of Mexico to enact ordinances not inconsistent with state law to protect the public health, safety and welfare, and WHEREAS, this Commissioners Court endorses said bill. NOW; THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: Section 1. That this Commissioners Court does hereby go on record as favoring said Senate Bill 104. PASSED AND APPROVED this 13th day of May, 1983. COMMISSIONERS' COURT OF CAHOUN COUNTY, TEXAS By (k) R. E. Wyatt (seal) Attest: (s) Mary Lois McMahan Mary Lois McMahan, County Clerk ' By: (s) Opal M. Hayes, Deputy COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her report for the month of May and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that said report be approved. BIDS AND PROPOSALS - COMPUTER, COUNTY AUDITOR Concerning bids which were opened at 10:00 A. M., a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried,that the bid of Computer Associates, Inc. be accepted in the amount of $27,631.00 and that the County Judge write a Letter'of Agreement, with specifics, to the successful bidder. ' May 26, 1983 Mr. G. F. White, Jr. Computer Associates, Inc. 4401 N. Main St. Victoria,' Texas 77903 Dear Mr. White: I am pleased to inform you that your company, Computer Associates, Inc. was low bidder on supplying the Calhoun County Auditor's office with computer.hardware, software and maintenance. The Calhoun County Commissioners Court, on Friday, May 13, 19.83, authorized the purchase of computer hardware, software and mainen- ance from Computer Associates, Inc. in accordance with proposal number III and options I and.II, of the bid proposal. This would include all new -hardware equipment, except for two CRTS; software and maintenance as outlined in the bid specifications entitled Calhoun County, Texas, County Auditor6s office, Computef.Software, Hardware and System Specifications,.dated May 3, 1983. Please find enclosed our check in the amount of $2,765.10 con- stituting 10% of the bid price. The acceptance _of this check by your company constitutes acceptance of the bid and bidispecifica- tions and your agreement to perform in accordance therewith. We are pleased to be associated with your Company and hope that we will have. a long and mutually beneficial association. Yours truly, (s) R. E. Wyatt Ralph E. Wyatt, County Judge CLOSED -SESSION -,PERSONNEL' The Court being in open session in compliance with the pertinent —provisions of Sec. 3A of Article 6252-17 of Texas Civil Statutes, the County Judge as presiding officer publicly announced that a closed session would now be held under the provisions of Sec. 2g of said Article 6252-17 for.the purpose of -discussing personnel matters. The County Judge further publicly announced that before any final action, decision or vote is made regarding the subject matter of said closed session, this meeting wily be reopened to the public. The Court -then went into closed session. `closed session the meeting was reopened t final action, ddiiii©nn or vote was taken. THE COURT THEREUPON ADJOURNED. SPECIAL MAY TERM THE STATE OF TEXAS X COUNTY OF CALHOUN X o At the end of the the public but no HELD -MAY 24, 1983 BE IT REMEMBERED, that on this the 24th day of May, A. D: 1.983, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a.Special Term of the Commissioners' Court, within said County and'State,'and there were present on -this date the following members of the Court, to -wit: �J R. E. Wyatt County Judge Leroy Belk Commissioner, Prct. 1 Stanley Mikula Commissioner, Prct. 2 30 Oscar F. Hahn •Commissioner, Prct. 4 Mary Lois McMahan County Clerk whereupon the following proceedings were had: BIDS AND PROPOSALS - FAIRGROUNDS, BAUER EXHIBIT BUILDING The following bids were received for construction of the Bauer Exhibit Building at the Fairgrounds: PROPOSAL Safet,v Steel CONSTRUCTION Metal Suildog Systems TO: CALHOUN COUNTY COMMISSIONERS COURT, 211 S. Ann, Port Lavaca, Texas 77979 FOR: LIVESTOCK SHOW BARN - Calhoun County Fairgrounds The undersigned proposes to furnish all labor, materials, tools, equipment, loading, hauling, unloading, insurance, performance and payment bonds, and all other things necessary to construct, erect and complete, in good workmanlike manner, one livestock show barn on the Calhoun County Fairgrounds in Calhoun County, Texas, in ,t1,-A4tE F,-,� accordance with the contract documents, for a lump sum price of 0oU eh ri�iJ, �,Z) 044xv and cents ($1g�77Y) Lump Sum. ' Contractor will commence work within 14 Calendar days from the date Notice To Proceed is issued. Time Required for Completion: Calendar days from date work is commenced. All work shall be completed on or before September 10, 1983. NAME OF BIDDER: Safety Steel Construction ADDRESS: CITY, STATE, ZIP:_ AUTHORIZED SIGNATURE: TITLE: DATE: May 24, 1983 NOTES: General Ma P. 0. Box 229 Addendum #1, Dated May 16, 1983, Received See Attachments Nos. 1 & 2, Dated May 24, 1983 Post Office Box 2298 201 E. Crestwood Victoria, Texas 77902 Phone (512) 515 4561 -- �� t: — ATTACHMENT #1 VOLUNTARY ALTERNATES Safety Steel CONSTRUCTION Metal Building Systems TO: CALHOUN COUNTY COMMISSIONERS COURT, 211 S. Ann, Port Lavaca, Texas 77979 FOR: LIVESTOCK SHOW BARN - Calhoun County Fairgrounds ALTERNATE #1 - Foundation Design We do not recommend the foundation as shown on the plan, Sheet 2, Dated 4/8/83, as issued for us to bid the referenced project. The column reactions of our pre engineered metal building using the grade beam without a slab at the 80' X 160' buildings requires the design as detailed on our engineered sealed drawing attached. ADD to the Base Bid for the footing and beam requirements the sum of $ 3,284.00 ALTERNATE #2 - To furnish one pair of narrow line aluminum entrance doors (6070) in lieu of the stainless steel and 1/2" safety glass as specified. DEDUCT from the Base Bid the sum of ($ 3,466.00 ) NAME OF BIDDER: Safety Steel Construction ADDRESS: 201 CITY, STATE, ZIP: Vi9foria, TX AUTHORIZED SIGNATURE: TITLE: General Manaoer DATE: May 24, 1983 2298 er Post Office Box 2298 201 E. Crestwood Victoria, Texas 77902 Phone(512) 575-4561 1 F-i 32 Safety ATTACHMENT #2 Steel CONSTRUCTION PRE-ENGINEERED BUILDING DESIGN VERFICATION Metal Building systems TO: CALHOUN COUNTY COMMISSIONERS COURT, 211 S. Ann, Port Lavaca, Texas 77979 FOR: LIVESTOCK SHOW BARN - Calhoun County Fairgrounds Attached please find referenced drawings from Kirby Building Products Manual for pre-engineered metal building design: Kirby Drawing #M3-2, Rigid Frame Building for 60' u 80' Spans Kirby Drawing #M7-1, Roof Framing Plan This letter is our certification that we are suppling a 20/25 load 'building that meets or exceeds Southern Standard Building Code, Coastal Region requirements. NAMEOF BIDDER: Safety Steel Construction ADDRESS: 201 E G,restwood. P. 0. Box 2298 CITY, STATE, ZIP: AUTHORIZED SIGNATURE: TITLE: General DATE: May 24, 1983 1 Post Office Box 2298 201 E. Crestwood Victoria, Texas 77902 Phone(512) 575-4561 -- 33 BID FORM QkOrOSAL) TO: CALHOUN COUNTY COMIMISS10NEKS COURT, 21.1 S. Ann, Port Lavaca, Texas 77979 FOR: LIVESTOCK SHOW BARN - Calhoun County Fairgrounds The undersigned proposes to furnish all labor, materials, tools, equipment, loading, hauling, unloading, insurance, performance and payment bonds, and all other things necessary to construct, erect and complete, in good workmanlike manner, one ' livestock show barn on the Calhoun County Fairgrounds in Calhoun County, Texas, in accordance with the contract documents, for a lump sum price of CN'L LTU:�DRED TIIIi2rY itlNE THOUS.-IND Dollars and i'C cents ($139,000.0y) Lump Sum. Contractor will commence work within 10 Calendar days from the date Notice To Proceed is issued. Time Required for Completion: 90 Calendar days from date work is commenced. All work shall be completed on or before September 10, 1983. NAME OF BIDDER: :;'PSIIALL LLT"*^^*' ? MARMI.. INC. a . r; ..... o: . iu'.1.� 1` ADDRESS • 505 EAST RAILROAD STREET CITY, STATE, ZIP: MC i LA'.'AC::, TEAS 77979 AUTHORIZED SIGNATURE: i 7:RSIi IT - TITLE: VICE PRESIDENT 1C T4 : . . All necessary foundation imformation will be furnished if awarded-,." contract �• :: L Jai 34 BID FOK1,1 (PROPOSAL) 0: CALHOUN COUNTY COMMISSIONERS COURT, 21.1 S. Ann, Port Lavaca, Texas 77979 FOR: LIVESTOCK SHOW BARN - Calhoun County Fairgrounds The undersigned proposes to furnish all labor, materials, tools, equipment, loading, hauling, unloading, insurance, performance and payment bonds, and all other things necessary to construct, erect and complete, in good workmanlike manner, one livestock show barn on the Calhoun County Fairgrounds in Calhoun County, Texas, in accordance with the contract documents, for a lump sum price of One Hundred Fifty Four Thousand Four Hundred NinetyDMt*&sDrddLars and no---------- cents ($154,499.00 Lump Sum. Contractor will commence work within 10 Calendar days from the date Notice To Proceed is issued. Time Required.for Completion: 100 Calendar days from date work is commenced. All work shall be completed on or before September 10, 1983. IIA14E OF BIDDER: W. H. Parker Construction Co. ADDRESS: 1400 N. Virginia CITY, STATE, ZIP AUTHORIZED SIGNA'. TITLE: Warren H. Parker - Owner Alt. #1. Ramp ADD $600.00 -- 35 1111) F01M (PROPOSAL) TO: CALHOUN COUNTY COMMISSIONERS COURT, 211. S. Ann, Port Lavaca, Texas 77979 FOR: LIVL•'STOCK SHOW BARN - Calhoun County Fairgrounds The undersigned proposes to furnish all labor, materials, tools, equipment, ' loading, hauling, unloading, insurance, performance and payment bonds, and all other things necessary to construct, erect and complete, in good workmanlike manner, one livestock show barn on the Calhouri--Cbunty Fairgrounds in Calhoun County, Texas, in accordance with the contract documents, for a lump sum price of Two hundred three thousand two hundred Dollars and 00/100----------------- cents ($203,200.00 ) Lump Sum. Contractor will Fommence work within 10 Calendar days from the date Notice To Proceed is issued. Time Required for Completion: 100 Calendar days from date work is commenced. All work shall be completed on or before September 10, 1983. NAME OF BIDDER: JMK Construction Co. ADDRESS: P.O. Box 3624 CITY, STATE, ZIP: Victoria, Texas 77903 AUTHORIZED SIGNATURE: TITLE: 3G B11) FORM (PIiOPOSAL) TO: CAL110UN COUNTY COMMISSI.ONli1:S COURT, 211 S. Ann, Port Lavaca, Texas 77979 LIVESTOCK S110N BARN - Calhoun County Fairgrounds The undersigned proposes to furnish all labor, materials, tools, equipment, loading, hauling, unloading, insurance, performance and payment bonds, and all other things necessary to construct, erect and complete, in good workmanlike manner, one livestock show barn on the Calhoun County Fairgrounds in Calhoun County, Texas, in accordance with the contract documents, for a lump sum price of One Hundred Seventy -Four Thousand Two Hundred Seven ty-SixDollars and no cents ($ 174,276.00) Lump Sum. Contractor will commence work within 10 Calendar days from the date Notice To Proceed is issued. Time Required for Completion: 90 Calendar days from date work is commenced. All work shall be completed on or before September 10, 1983. 7 RAME OF BIDDER: Coleman -Roth Construction, Inc. ADDRESS: P. 0. Box 1974 CITY, STATE, ZIP AUTHORIZED SIGNA' TITLE: President -- 37 BID FOI'S1 (PROPOSAL) TO: CALHOUN COUNTY COWIISKONE1RS COURT, 211 S. Ann, Port- Lavaca, 'texas 77979 FOR: LIVESTOCK SUOId BARN - Calhoun County Fairgrounds The undersigned proposes to furnish all labor, materials, tools, equipment, loading, hauling, unloading, insurance, performance and payment bonds, and all other things necessary to construct, erect and complete, in good workmanlike manner., one livestock show barn on the Calhoun County Fairgrounds in Calhoun County, Texas, in accordance with the contract documents, for a lump sum price of One Hundred Forty Eight Nine Thousand Six Hundred SeventVDollars and NO cents ($148,679 ) Lump Sum. Contractor will commence work within 1 Calendar days from the date Notice To Proceed is issued. Time Required for Completion: 90 Calendar days from date work is commenced. All work shall be completed on or before September 10, 1983. NAME OF BIDDER: ITG Construction & Engineering, Inc. ADDRESS: P. 0. Box 163 ' CITY, STATE, ZIP: Port Lavacay Texas -77979 AUTHORIZED SIGNATURE: TITLE: President NOTES: 1. Wood panel allowance included - $14/sheet 2. Free standing sink allowance included - $1000.00 3. Optional Hi -Lift to overhead doors can be provided for $659.00 4. Entry door - Conventional aluminum door frame with 4" safety glass is included in this price. If stainless steel door frame with 2" safety glass is required add $4189 e 4 'L'11) FO1:M (1'RO;'OSAL) TO: CALROUN COUNTY COURT, 211 S. Ann. PorL Lavaca, Texas 77979 FOR: LIVESTOCK SHOW BARN - Calhoun County Fairground.^. The unch:rAgited propose:; to furni::h all labor, materials, tools, equipment, luading, hauling, uuluodlnl;, iu mianc•u, perfurmvuxe and payment, bunQr. and all other things neces::nry to con:;truce, erect and cdmplete, in good worl(manl.ike manner, one livestock show barn on the Calhoun County Fairgrounds in Calhoun County, Texas, in accordance with the cuntract documents, for a lump sum price of ONE HUNDRED NINETY THIRTY=FIVE 135.Of FOUR THOUSAND ONE HUNDRED/ llollars and N0/100-------------- cents ($194 Lump Sum. Contractor will commence work within 10 Calendar days from the date Notice To Proceed is issued. Time Required for Completion: 100 Calendar days from date work is commenced. All work shall be completed on or before September 10, 1983. NAME Or BIDDER: REXCO INC. ' ADDRESS: 300 Mildred Drive, P 0 Box 416 _ CITY, STATE, 77P:_ Port Lavaca, Texas 77979 AUTHORTzrD SICNATURr: _ Y'1'rf.r: Vice-President-------.-�----•-----•-- We acknowledge receipt of Addendum No. 1. u Price includes foundation as engineered drawings show. it one 80' by 160' building, with 60' by 40' wing:. 19 one 6-0 by 6-8 stainless steel glass door as spec- itsix high lift commercial overhead doors. " all plumbing, electrical, air conditioning and interior work as per drawings. Price includes one inch polyurethane insulation in the roof of 80 by 160' building and one inch polyurethane insulation in walls of 60 by 40' wing. Alternate - Deduct $2700.00 for aluminum*6-0 by 6-8 glass door instead of stainless steel. Note%',** Our price is based on engineered drawings. Engineers felt the statement in Addendum No. 1 is not sufficient to meet load requirements for this building. •• -- 39 a BID FORM (PROPOSAL) TO: CALHOUN COUN•1'f C01414ISSIONP.RS COURT, 211 S. Ann, Port Lavaca, Texas 77979 , FOR: LIVESTOCK. S11OW BARN - Calhoun Couuty Fairgrounds The undersigned proposes to furnish all ?.abor, materials, tools, equipment, loading, hauling, unloading, insurance, performance and payment bonds, and all other things necessary to construct-, erect and complete, in good workmanlike manner, one livestock show barn on the Calhoun County Fairgrounds in Calhoun County, Texas, in accordance with the contract documents, for a lump sum price of e-'t !: Dollars and /•�u,c <' cents r Lump Sum. Contractor will continence work within /C, Calendar days from the date Notice To Proceed is issued. Time Required for Completion: �G' Q Calendar days from date wort; is commenced. All work shall be completed on, or. before September 10, 1983. NAME OF BIDDER: Drymalla Construction Company, Inc. ADDRESS: P.O. Box 698 CITY, STATE, ZIP: Columbus, Tex 2278934 AUTIORIZED SIGNATURE: • 011 T r TITLE: Vice President /��-Cei�l ��c t � G�K..%l� �f��pCej�1 ��ll�•.�j'� �'el��e��� 40 COUNTY DEPOSITORY - RESOLUTION Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that the following resolution be approved: REQUEST FOR SUIISTITUTION AND/OR WI111DRAWAL OF SECURITIES IIn1.D BY First City Nati,r.-: Houston, Teyas UNDER J014T SAFEKEEPING RECEIPT. The undersigned Depositor and Depository jointly request the First City Natirral Fart, of Houston, Texas to substitute or permit a withdrawal of the securities which it holds under Joint Safekeeping Receipt issued by it to the undersigned, in accordance with the terms of the resolution hereafter quoted, and to deliver the securities substituted .for or withdrawn to the party named in such resolution. COMMISSIONERS' COURT, COUNTY OF CALHOUN ositor ByDepositor � (County Judge FIRST STATE BANK AND T COMPANY, PORT IAVACA Depository By d�'C &a Sr. Vice=Pies. & Comptroller RESOLUTION "Whereas, heretofore, under date of 9-14 , 19 81 the First City National Bark of Houston, Texas issued to Calhoun County, Depositor, and First State Bank and Trust Co_tpan._ Depository, its Joint Safekeeping Receipt or receipts covering certain securities; and "Whereas, both the Depositor and Depository now desire the First Citv National Bank of Houston, Teyas to permit a substitution of certain securities, or a withdrawal of securities, which it now holds, as hereinafter more fully set forth; and "Whereas, the securities, if any, hereinafter mentioned, which the above named parties desire to substitute in lieu of those heretofore placed in safekeeping with the First City National Bank of Houston, Texas , meet with the requirements of law and have been ' and -are hereby approved; and "Whereas, the securities, if any, hereinafter mentioned, which the above named parties wish to withdraw, are entitled under the law to be withdrawn; "Nov therefore, be it resolved: That the First City National Bank of Houston, Teyas be and it is hereby requested and authorized to surrender the following securites hereto- fore placed with it for safekeeping by the above naacd parties, to -wit: $500,000 Federal National Mortgage Assn. 1045% Debentures, due 7-11-63 (Here describe securities to substituted for or withdrawn. If the above space is not sufficient, continue description on reverse side hereof.) 'and to receive in lieu thereof the following securities, which are hereby in all respects approved: $500,000 Federal National Mortgage Assn. 13.75% Debentures, due 4-10-85 (Here describe securities to be taken in substitution or in the event this is a withdrawal without substitution write in the word "None". If the above space is not sufficient, continue description on reverse side hereof.) "Be it further resolved: That the First City National Bank of Houston. Texas be and it is hereby authorized to deliver the securities described herein to be substituted for or withdrawn for First State Dank and Trust Company or its order." This is to certify that the above and foregoing re,fio�lution was passed by CCU sioners Court at a meeting properly held on the o2�k}r day of %. 19 3 , a quorum being present, all or which fully appears in the minutes of Said meeting. CountyClcrk, Calhoun County, rexas -- �1 BIDS AND PROPOSALS - HOSPITAL Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the County Auditor be authorized to advertise for bids for infant isolettes, Intensive Care Unit Monitor and Laboratgry Incubator, with bid ;opening set for June 13thhat 10:00 A. M. JAIL -MUSEUM - HISTORICAL COMMISSION Mrs. George Fred Rhodes, a member of the Calhoun County Historical ' Commission and Jail -Museum Chairman, reported to the Court the status of the application for a grant to renovate the Jail -Museum building and reported the deadline for sumission of the application had been moved from June lst to July 15th, 1983. Mrs. Rhodes also reported that she is in the process of securing a Historical Building Medallion for the Jail -Museum building since it is the oldest public building in Calhoun County. The Court thereupon adjourned. SPECIAL MAY TERM THE STATE OF TEXAS X X COUNTY OF CALHOUN X HELD May 26, 1983 BE IT REMEMBERED, that on this the 26th day of May, A. D. 1983, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Special Term of the Commissioners Court of Calhoun County, Texas, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt Leroy Belk Stanley Mikula Oscar F. Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: BIDS AND PROPOSALS - FAIRGROUNDS, BAUER EXHIBIT BUILDING Concerning bids which were opened on Wednesday, May 24th, upon the recommendation of a committee chaired by Gilbert Heideman, a motion was made by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the low bid of Marshall Lumber Company be accepted and the County Judge be authorized to execute a contract with Mar- shall Lumber Company. 42 CONTRACr THE STATE OF TEXAS COUNTY OF CAL110UN This contract made and entered into by and between Calhoun County, Texas, hereinafter called COUNTY, and Marshall Lumber & Hardware, Inc., a Corporation hereinafter called CONTRACTOR, of Calhoun County, Texas , . ' WITNESSETH: That Contractor, in consideration of the premises hereinafter set forth, agrees and contracts with County, to furnish all labor, materials, tools, equipment, loading, hauling, unloading, insurance, performance and payment bonds, and all other things necessary to construct, erect and complete, in good workmanlike manner, one livestock show barn, in accordance with the following'terms and provisions, towit: I The aforesaid work and improvements shall be constructed and erected in accordance with the following plans and specifications: (a) Plans (drawings) consisting of four (4) pages, dated April 8, 1983, entitled "Proposed Livestock Show Barn For Calhoun County", prepared by Billy R. Stewart, Professional Engineer. (b) Specifications, consisting of Seven ( 7) pages, dated April 8, 1983, entitled "Building Specifications - Livestock Show Barn - Port Lavaca, Texas", prepared by Billy R. Stewart, Professional Engineer, a copy of ' which specifications is marked Exhibit "A" and attached hereto and made a part hereof for all purposes. (c) It is controllingly provided, however, that the foundation for such show barn shall be constructed in accordance with foundation requirements, supplied by Contractor and/or the building supplier, and which requirements are specified on the following document or documents or drawings: Drawings, consisting of 1 sheet, dated May 23, 1983, prepared by G & W Engineers - Surveyors, bearing the seal of David W. Cann, Registered Professional Engineer, State of Texas, No. 32977, and entitled "Marshall Lumber Co. - Foundation Details For Livestock Show Barn - Calhoun County, Texas." SIGNED FOR IDENTIFICATION: Lamar Marshall, President Marshall Lumber & Hardware, Inc. 1 (Insert identification of the document or documents or drawings supplied by Contractor or building supplier as required in Notice To Bidders) II Said show barn shall be constructed and erected on the Calhoun County Fair- grounds, at a site thereon to be designated by Commissioner Oscar Hahn; said fair- grounds being situated in Calhoun County, Texas. III Contractor agrees to commence work on the construction and erection of said show barn within Ten (10 ) calendar days from the date a Notice To Proceed is issued by Commissioner Oscar Hahn; and Contractor further agrees to complete the erection and construction of said show barn within Ninety ( 90 ) calendar days from date of commencement of work, it being control ingly provided, however, that all work shall be completed on or before September 10, 1983. IV The construction and erection of such show barn shall be under the engineering supervision of !Silly G. Stewart, Engineer, whose representative on the job is Commissioner Oscar Hahn. V Contractor agrees to protect, indemnify and hold County free and harmless - from and against any and all claims, demands and causes of action of every kind and character (including the amounts of judgments, penalties, interest, court costs and legal fees incurred by County in defense of same) arising in favor or governmental agencies, or third parties (including, but not limited to, employees of Contractor) on account of: permits, claims, debts, personal injuries, deaths or damages to property, and, without limitation by enumeration, all other claims or demands of every character occurring or in any wise incident to or in connection with or arising out of the enants to be performed by Contractor under and pursuant to the terms and provisions this contract. VI Prior to commencement of said work, Contractor shall furnish County with performance and payment bonds and with a Certificate of Insurance showing that Contractor has insurance coverage, which bonds and insurance coverage must be in strict compliance with all requirements set out in Exhibit "B" which is attached hereto and made a part hereof for all purposes. VII Contractor shall clean up the debris resulting from the work on a daily basis. VIII In consideration of the performance by Contractor of all of his/its obligations herein set out, County agrees to pay Contactor the sum of One Hundred Thirty Nine Thousand and No/100---------------------------- Dollars ($ 139,000.00 ), which cum shall be payable in the following manner: Based upon Applications for Payment submitted to County by Contractor, and lapproval thereof by Commissioner Oscar Hahn, County shall make progress payments ontractor as follows: On or about the loth day of each month Ninety percent (90%) of the contract value of work completed and materials delivered at the site up to the last day of the prior month less the aggregate of previous payments in each case. Upon completion of the work and acceptance thereof by County, the balance owing on said contract sum shall then be due and payable by County to Contractor. IX This contract is performable in all its parts in Calhoun County, Texas. EXECUTED IN TRIPLICATE ORIGINALS on this 26th day of May , 1983. CAI-110UN COUNTY, TEXAS BY�f/it/ R E. Wyatt, C ty Judge COUNTY ATTEST: Loiy''McMahan, County Clerk Dcpgty MARSHALL LUMBER & HARDWARE, INC. (Seal) By: Lamar Marshall, President CONTI:AC:VGR::: (If Contractor is a Corporation, then Attent al�d a:urporati_tical below) A'1"19iS�j serrelary , Earl Marshall Ova)) BUILDING SPECIFICATION LIVESTOCK SHOW BARN PORT LAVACA, TEXAS This is a general specification for the construction of a livestock showbarn to be constructed at the county fairgrounds in Port Lavaca, Texas. Questions regarding the construction plans and specifications should be directed to the County Commissioners Court, Calhoun County. ' The building shall consist of,an 80 foot by 160 foot rigit frame structure with 20 foot.eve height to which is attached a 60 foot wide by 40 foot rigid frame -structure with 14 foot eave height. The structures hall be designed to carry a live load of 20 pounds per square foot and withstand a wind load=_of 25 p.s.f. or shall meet the load standards of Port Lavaca, Texas if greater. The .building shall be constructed with 20 foot bays unless a change is approved by the owner. The contractor and/or building supplier shall have the responsibility -0f determining foundation requirements to meet the specific building requirements and the loads imposed from the live and/or wind loads, 'and shall furnish structural -drawings certified by a registered structural engineer as -being designed for the loading'requirements. The 40 foot by 60 foot structure shall have a slab foundation a.s shown --on the plans or as approved by the owner. The top of the slab shall be set at least 12 inches above existing grade. Floors in both restrooms and in concession area shall be sloped 1 inch to floor drain which shall be stubbed to outside above ground level. Floor drains shall be trapped and plumbed with 2 inch (minimum) pvc pipe. All concrete shall be 3000 psi. with maximum slump of 4 inches. Chairs shall be used throughout the slab for bar support. Concrete slabs throughout shall be cured by water sprinkling or ponding for seven days, or by application of approved chemical curing compound such as Napko Cure. Twenty four hours minimum after appli- cation of cure coat or wet cure, a hardner such as Napko Cure Hard HS shall be mpplied according to manufacturers directions to the -floors in the restrooms and snack bar areas. Application shall be at the rate of 400 square feet per gallon. All concrete floors within the 40 by 60 building shall receive a hard steel trowel finish. Metal buildings shall be totally enclosed as shown on plans with galvalume steel panels with factory applied enamel coating on exterior, of color approved by the owner. Fiberglass reinforced plastic panels, 5 ounce per square foot minimum, shall be installed around sidewalls of the 80 x 160 building. Two panels per bay -shall be installed except where doors or other structure interferes. Sizes may , be adjusted slightly to correspond with standard steel panel width. Both buildings shall be provided with gutters, downspouts, and splash blocks. The site shall be graded to provide drainage of all building and site runoff. Doors shall be steel of sizes shown on drawings. Large access doors may be horizontal sliding with approval of owner. Entrance doors shall be !I -inch safety Exfil;g ►rA - l A ec 4G glass with stainless steel surround equal to Alumiline with 3/16-inch extrusion, 2-3/8-inch face and 2-inch stiles. Ridge ventilators shall be 10 feet long each and centered in the center of each 20 foot bay of both building. The 40 foot by 60 foot building shall have sidewall louvered vents installed above the insulated ceiling line in the end .wall connected to the 80 foot by 160 foot building. The vents shall be screened to prevent access of birds. s constructed in the 40 foot x 60 foot building shall be 4 inches thick lightweight conshall be finished on exposed sides in restroom with a 1/8-inch coat of surewall or equx a e finished surface in the restrooms shall ra,-"Aye an epoxy paint as approved by owners. to o her masonry waaIr,,na11 be painted with acrylic latex as approved by owner. The end walls within the 40 x 60 building shall receive R-11 insulation and be finished with 1/4 inch paneling as approved by owners. The roof of the 80 x 160 building shall receive 2 inch fiberglass blanket Insulation with plastic surface, installed over 1 inch poultry netting or shall receive a 1 inch coat of polyurethane insulation sprayed on the underside of the Toof panels. Where polyurethane is used, the insulation shall be fire retardant treated. The 40 foot x 60 foot addition Shall have 2 inch fiberglass of 1 inch polyurethane insulation in sidewalls and no roof insulation. The end walls below the ceiling line shall have R-11 insulation. All ceilings within the 40 x 60 addi- tion shall have a minimum of R-26 insulation. The 40 x 60 foot building shall have a suspended ceiling throughout, with ceiling height to be 10 feet above the finished floor. The ceiling system shall be 2 foot by 4 foot panels with enameled steel tees. Panel color shall be white or as approved by owner. Toilet enclosures shall be enameled steel with foam or honeycomb core. Steel shall be 20 gage or thicker and all fittings and connectors shall be chromed. Restroom equipment shall be American Standard or equal. Lavatories shall be cast Iron. Each restroom shall be equipped with paper holders in each toilet and with paper towel holders near lavatories. These units shall be chrome finish. Snack bar shall have three foot high by 2 foot wide cabinets on wall between snack bar and large meeting room with enclosed cabinets underneath. There shall be at least 4 drawers in the counter area. The contractor shall provide a free standing double kitchen sink unit with drain boards on each side, and a 10 gallon electric water heater, Rheem or equal. The counter shall be finished with a serving bar 16 inches wide and at a height of 42 inches above the floor. All cabinets shall be contructed with 3/4 rch plywood with face of birch veneer. Counter surface shall be fiberglass rein - arced plastic laminate. -2- Plwbin _: All drain and vent piping shall be PVC plastic with 4 inch vent stacks for commodes. Water supply shall be copper under slab and with plastic sleeves vheae penetration through concrete is necessary. All piping shall be leak tested befawe slab is poured. Water supply outside building shall be PVC schedule 40 or ga&=ized steel. Plumbing fixtures shall be Crane or equal of commercial quality as approved by owners. Water closets shall be floor mounted. Owner shall a- . where sewer, water and gas connections are tp be Mactrical: p1- _ system shall be installed as shown on 1? 5' �nlecs otherwise .approved by owner. Lighting levels in the 40 x,60 foot building shall be.;,,(jfoot candles at 3 feet above floor, and shall be provided by rapid start flouresc nth fixtures. All flourescent units shall be installed below suspended ceiling and sball be 48 inch 4-tube units. All wiring, service entrance, and outlets shall meet the requirements of the National Electric Code. Wiring in both buildings shall be in rigid metal -conduit with screw fittings and all convenience outlet boxes in 80 by 160 building sball be weather tight. Service entrance disconnect and breaker panels shall be Sq. D or equal installed in the office area, with flush mount. Convenience outlets shall be provided in the office area and every 12 feet around the main meeting room. Both 220v and 120v. outlets shall be provided on back wall of the snack bar. The 220v. outlets shall consist of 1-50 amp and 1-30 amp outlet. The water heater shall be wired for under counter installation with a disconnect plug. overhead lighting in the 80 x 160 foot building shall be of high effi- ciency metal halide lamps equal to Hi -Bay Commander ICM-400 120-16D by Benjamin, with 1 row of flourescent rapid start lamps equivalent to Benjamin All -Purpose Industrial FK-1121-8. Office, meeting room, restrooms and snack bar shall have Benjamin 4 lamp 4 ft. -40RS model CD-7244-4 or equal. Substitutes must be approved by the owner. Air Conditioning: The 40 x 60 building shall be provided with central heating and cooling to maintain a minimum winter temperature of 75 degrees F when outside temperature is 20 degrees F, and a maximum summer temperature of 75 degrees F when the outside temperature is 95 degrees F. The system shall make provision for positive room ventilation of at least 2 air changes per hour, and to maintain the above conditions with 100.people in the meeting room. The air conditioning system shall have a cooling S.E.E.R. of at least 8.5. Heating shall be provided by Natural gas and cooling shall be -electric. Heating and cooling units shall be mounted in the closet shown on the plan. The 80 foot x 160 foot building shall be equipped with exhaust ventilating capacity of 128,000 cubic feet per minute. Fans shall be rated to provide airflow against 0.1 inch static pressure. Fans shall be 60 inch diameter with 240v. motors and belt drive. Fans shall be equipped with motorized louvers which will open and I 1 -- JS V / , n '.A '• r_-) close with fan operation. Fans shall be manual switch controlled, with switches located in the meeting room area. Outside condenser and compressor units shall be mounted on concrete base and shall be equipped with outside fuse and disconnect box. Handicapped Parking And Ramps: Handicapped Parking signs to be placed at front of each handicapped parking space. Signs are to be rectangle - mounted on posts at height of 60" to center of sign from ground (see figure (e) 3). Each parking space for handicapped to be at least 96" wide with adjacent painted aisle of at least 60" between parking spaces leading to a 72" width ramp, 36" long up on to a 4"high sidewalk. Sidewalks will slope less than 5%.- Concrete landing in front of entrance doors will slant not more than.2%. -No other curb ramps required as there will be no sidewalks, other than in front of building entrance. Doors: Threshold at entrance doors will be not more than 11" change in level and will be beveled. Opening force will be no more than 8.5 lbf. Door opening force will be adjustable for local wind conditions. Hardware on door will be U-shaped handles or horizontal bar type (no latches). Toilet Rooms: Lavatories will be no more than 40" high to controls, and will be frontal approach and extend out from wall. There will be a minimum of 29" clearance below lavatory with a maximum of 37" to top of fixture. Controls will be located 20" maximum from front edge of lavatory and will not require more than 5 lbf to activate. Water losets at least 17" and not more than 19" from floor to top of seat. Flush controls ill be hand operated and mounted on wide side of toilet area not more than 44" high nor less than 28" above floor. Toilet tissue dispenser on wall of handicapped stalls, not higher than 42" above floor. Urinals will not be higher than 17" to lip from floor. Paper towel dispenser will be located on sidewall next to lavatory 42" above floor. Mirrors in each toilet room mounted flush on wall above lavatories, with bottom edge no higher than 40" above floor. All controls will be activated by 5 lbf force or less. All controls "Electrical 6 etc" will not be higher from floor than 48". All electrical receptacles will be mounted not less than 12" above floor. Toilet room signs will be mounted on handle side of door, 60" from floor and within 8" from outside edge of door frame. Signage - will be raised characters with 1/8" stroke width, height of 1 1/8" and 31" wide and character color will contrast with background. Two handrails in each toilet; one will be 42" in length and the other 36", pith a wall clearance of 1'", outside diameter of handrails will be 1�", with minimum eight from floor of 33" to maximum height of 36" with minimum support load of 250 lbf. All hard surface parking area will be completed by Calhoun County. -4- IiX111111T "A" - PACK 4 (Sec Next Pigs) --9 40 (2) TIIRrE-,r0:7 CENTRAL. Alit CONUITIONINC/lIT-ATIN( SYSTEMS$ Two (2) 111"10-411 Lennox condensing units, Wo (2) C5-620 Lennox evaporator coils, Two (2) G12Q3-82 Lennox gas -fired closet furnace, Two (2) Single stage licat/cool wall thermostats. he above equipment list is 'provided as a standard only. Equipment equal in quality, fficiency and capacity as manufactured by Carrier, York or Rheem is acceptable. eneral Notes= . Rectangular ductwork is to be constructed of 1" thick rigid fiberboard with foil vapor ' barrier. Branch ducts to ceiling diffusers to be round -pipe sheetmetal. Sheetmetal ductwork is to be insulated with 1 1/2" thick fiberglass insulation with foil vapor barrier. Seams in insulation are to be lapped, stapled and sealed with mastic. Supply air ceiling diffusers are to be 24" r. 24" perforated plate type for T-bar layin ceiling typical of Metal -Air Model PCSAB5. Return air grilles are to be fixed bar type for wall mounting typical of Reliable Metal Products Model GFX, All ceiling diffusers and return air grilles are to be constructed of aluminum. , Refrigerant piping is to be copper type "L". Suction line is to be insulated with Arraflex type insulation.. • Both evaporator and condenser coils are to be constructed of ripple -edge aluminum fins machine fitted to seamless copper tubes. • Condensate drain piping is to be PVC plastic from evaporator coils to plumbing drain hub. • Flue vent piping is to be double wall Amerivent type "B". . All required gas piping is to be provided by Plumbing Contractor. • All required electrical power wiring is to be provided by Electrical Contractor. • All low voltage control wiring is to be provided by Air Conditioning Contractor. • Raised return air platforms for gas furnaces located in snack bar area to be provided by General Contractor. • Condensing units are to be installed on pre -cast concrete slabs provided by Air Condi- tioning Contractor. Condensing units are to be located outside wall of snack bar area. • Complete start-up, testing, adjusting and balancing of the new -systems operation is to be provided under this contract and the Owner is to be instructed in its operation. • All work furnished under this contract shall be guaranteed against defects in material , and/or wor)zmanship for a period of one (1) year from date of start-up. in addition certain items of equipment shall be covered by the Manufacturer's limited warranty of longer duration as applicable. • All required permits, fees and licenses are to be provided under this contract as applicable. 0 50 Building and Property Scrvicea Division 028.13.03 V HANDICAPPED PARKING F1;..?E (s) 586-25 a e _ IOt ACl "., .t!.,1 . . - (adopted April, 19911 -- 51 It.E. WYA7TP r--• - _.l COUNTY JUDGE. CALHOUN COUNTY COURTHOUSE. 211 S. ANN STRCCT - PHONE 512 552.2967 Pole L ., T�2.. 77979 May 16, 1983 RE: Bauer Exhibit Building (Showbarn) TO: All Bidders FROM: County Judge R.E. Wyatt ,fjr ' ADDENDUM #1 to Building Plans And Specification - Bauer Exhibit Building (Showbarn) Test hole was drilled, and foundation piers to bearing clay will be an average of 6Y . Piers will be 16" in diameter with a 32" bell. 1 5,2 ti CAlll(.UN CCUNiY, TE. ;AS BOND AND INSURANCE hc�qUI1: -14LI TS Prior to coilncncemcnt• of: work on tlx: p1•o_iv.ct, Contractor shall he required, at Contractor's expenF:c, to comply with the f:oll.ouing bond and insurance requirements: BONI) MQUI.lILMERTS *1. In accordance with ArLic:IC 5160, Vernon's Texas Civil Statutes, furni:h Ca on County, Texas with a Perfor::+ancc Bond in the amount of the contract conditioned up thc. faithful performance of the wort: in accordance with the plans, specifications, an ontrac•t documents. Said bond shall he solely for the protection of Calhoun County, Texas. (Required only on contracts where the contract price exceeds $25,000). *2. In accordance with Article 5160, Vernon's Texas Civil Statutes, furnish Calhoun County, Texas with a Payment Bond, in the amount of the contract, solely for the protection of all claimants supplying labor and material. in the prosecution of the work provided for in the contract, for the use of each such claimant. (Required only on contracts where the contract price exceeds $25,000). INSURANCE RL'•QUli:E:•IENTS 1. Furnish Calhoun County, Texas with a certificate of insurance, contai.nin a ten -clay cancellation clause, showing the Contractor as the named insures and show- ing at )cast the following coverages: * (a) 6lorl•.mens Compensation and Ert:ployers Liability: Compensation - Statutory Employers Liability - $100,O00.00 * (b) CaTRL11L:1SIVE GENERAL LIABILITY: Include Independent Contractor's ' Liability; Contractual Liability; Completed Operations and ProductS Liability all on the occurrence basis, with Personal Injury Coverage and broad form Property Damage. Completed Operations ;,iabi.lity shall be kept in force for at least one year after the date cf final cc::.pletion. AN ADDITIONAL INSUP.ED E-3-MORSEIMN'T INCLUDING C .�T,iIOU"I COUNTY AND ALSO ALL COUNTY C(S-SITSSIONERS ANT) TIM COUNTY JUDGE, II:DIVIDU LLY, AS AF+DI.TIC.:A. INSUREDS IS REOUlPED. P.olily Injury or Death: $100,000.00 Der person; $300,000.00 for any single occurrence. Property Damage: $10,000.00 for any single occurrence. * (c) Automobile and Notor Driven Vehicles and Equipment VIT11 AR ADDITIO"Al. INSUP,E•D P.NDORSRIENT INCLUDIN.0 CALHOUN COUNTY AND ALSO ALL COUNTY CONISSIONERS AND 111E COUNTY JUDGE, IND1V1llUALLY, A, ADDITIONAL I'.:SiRELS: Bodily Injury or Death: $100,000.00 per person; $300,000.00 for any single occurrence. Property Damage: $10,000.00 for any si.npJe occurrence. (d) Builders Risl< Insurance in the :amount of the contract prises, i.nr.le:ding, but not limited to, fire, lichtniag, windstorm, hurricane and hail. * o be scratched out by County if not applicable to the. project. X H / [3/7" a�o 53 MR. & MRS. W. H. BAUER - LETTER OF APPRECIATION �R{.(j�E. j�W}yaatt XIU HXX NXKXe1XUNK COUNTY JUDGE. CALHOUN COUNTY counrNous12 sez.xoeY LYCDd. TEE.. PGA , May 11, 1983 Mr. & Mrs. W.H. Bauer P.O. Box BB La Ward, Texas 77970 Dear Mr. & Mrs. Bauer: On behalf of Calhoun County, we want to thank you for the financial donation to Calhoun County for the construction of an exhibit builHing to be located at the Calhoun County Fairgrounds. It is through your generosity that the youth of Calhoun County will be able to utilize this facility for many of their activities. It is an asset to the Calhoun County Fairgrounds complex that can be ' utilized by all citizens of Calhoun County. We appreciate what you have done for the county, and again we want to thank you. REW:mlp Sincerely, r Cod Commissioner, Prec. Hahn, Co. Commissioner, Prec. J 54 REGULAR JUNE TERM HELD JUNE 13, 1983 THE STATE OF TEXAS COUNTY OF CALHOUN X ' BE IT REMEMBERED, that on this the 13th day of June, A. D. 1983, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court,within said County and State, and there were present on this date the following members of the Court, to -wit: Ralph E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: COUNTY COMMISSIONER, PRECINCT NO. 3 - APPOINTMENT WHEREAS, there is presently a vacancy in the office of County Commissioner, Precinct No. 3, Calhoun County, Texas, which vacancy ' was caused by the death of Commissioner Floyd Wayne Lindsey, and WHEREAS, it is necessary that this vacancy be filled in accord- ance with law. NOW, THEREFORE, I, R. E. WYATT, COUNTY JUDGE OF CALHOUN COUNTY, TEXAS by virtue of the authority vested in me by law, do hereby name, constitute and appoint Mrs. Peggy Jean Lindsey as County Commissioner, Precinct No. 3 of Calhoun County, Texas, to fill the aforesaid vacancy. This appointment is effective instanter, and the said Mrs. Peggy Jean Lindsey shall continue to serve as County Commissioner, Precinct No. 3, Calhoun County, Texas until the next general election, all in accordance with the provisions of Article 2341, Vernon's Texas Annotated Civil Statutes. WITNESS MY HAND this 6th day of June, 1983. (s) R. E. Wyatt R. E. Wyatt, County Judge, Calhoun County, Texas ' BOND - COUNTY COMMISSIONER PRECINCT NO. 3, PEGGY JEAN LINDSEY Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that the bond of Peggy Jean Lindsey, as Commissioner of Precinct No. 3 be approved. BIDS AND PROPOSALS - CARS, COUNTY COMMISSIONERS The following bids were received but no action was taken at this time: SPEC1FICA:'IONSFOR FOUR (4) NEW 1933.VEMICLESI large Cars as,defined by United States Department of Energy EPA Fuel Economy Estia\ate� dated October, 1982. Body Style: Four (4) door sedan Motor: Eight (8)'cylinder, minimum displacement 300 cu. in. Transmission: Automatic overdrive Wheel Base: Minimum of 114 in. Meels and Tires: Standard and all the same size, including the spare Springs and Shock Absorbers: Standard Factory installed air conditioning, AM-11N radio, heater and de-froster Power steering and power brakes Electric windshield washers and wipers Solid color Body Side Moldings Tinted Glass :ake and Description of vehicle offered 1983 Ford LTD Crown Victoria Total price, per unit $ 9293.40 'let price, after trade-in allowance: Precinct 1: One (1) 1979 Ford LTD 4 door sedan SIN 9A63H187348 $ 1800.00 Precinct 2: One (1) 1979 Pontiac Catalina 4 door sedan SIN 2L69X9P180031 1400.00 Precinet,3: One (1) 1979 Ford LTD 4 door sedan SIN 9A63R187347 $ 1400.00 Precinct 4: One (1) 1979 Chevrolet Impala 4 door sedan S/N_1L69L9C146076 $ 1600.00 Estimated Delivery (Days) 6 To R leeks Net price, without trade -In: $ 9791.40 $ 9293.40 $ 9?93.40 The vehicle we propose meets all of the above specifications. The above bids may be accepted with or without trade-in of present Commissioners cars. The New Units Will Include At No Extra Cost: rJ� 1). Heavy Duty Battery 2) R/11 Remote Mirror 'i Tnror v"I UN n.l chi nI NAIE OF DEALER vj _r cv BYE SPF,CIFIGI,TION", FOR FOUR (4) NEW 1953 !rfal]CLI:S Large Cars ao defined by United States Department of Energy EPA Fuel Economy Estimates dated October, 1982. Body Style: Four (4) door sedan Motor: Eight (8) cylinder, minimum displacement 300 cu. in. !-Transmission: Automatic overdrive Wheel Base: Minimum of 114 in. Wheels and Tires: Standard and all the same size, including the spare Springs and Shock Absorbers: Standard Factory installed air conditioning, AM -FM radio, heater and de-froster Pourer steering and power brakes 'Electric windshield washers and wipers Solid color Body Side Moldings Tinted Glass Yake and Description of vehicle offered 1983 Olds Delta 88 Total price, per unit $ 987o.44 Net price, after trade-in allowance: Precinct l: One (1) 1979 Ford LTD 4 door sedan SIN 9A63H187348 $ 7870.44 Precinct 2: One (1) 1979 Pontiac Catalina 4 door sedan SIN 2L69X9P180031 $ 8170.44 Precinet,3: One (1) 1979 Ford LTD 4 door sedan SIN 9A63H187347 ' $ 8020.44 Precinct 4: One (1) 1979 Chevrolet Impala 4 door sedan SIN 1L69L9C146076 $ 8374.44 Estimated Delivery (Days) 90 days Net price, without trade-'z: $9870.44 9870.44 $ 9870.44 The vehicle we propose meets all of the above specifications. The above bids may be accepted with or without trade-in of present Commissioners cars. NW OF DEALER Marshall Pont Buick Olds, �Inc- BY�i/�/ SPECIFICATIONSFOR FOUR (4) NEVI 1933 !i?I LTCLf S .i Large Cars as defined by United States Department of Energy EPA Fuel Economy Estimates dated October, 1932. Body Style: Four (4) door sedan Motor: Eight (8) cylinder, minimum displacement 300 cu. in. Transmission: Automatic overdrive Wheel Base: Minimum of 114 in. Wheels and Tires: Standard and all the same size, including the spare Springs and Shock. Absorbers: Standard Factory installed air conditioning, AM -FM radio, heater and de-froster Power steering and power brakes , Electric windshield washers and wipers Solid color Body Side Moldings Tinted Glass Ake and Description of vehicle offered 10n3 Chevrolet 4-dr. Impala total price, per unit $ 944%.g3 • :et price, after trade-in allowance: .Precinct 1: One (1) 1979 Ford LTD 4 door sedan SIN 9A63H187348 $�440.93 Precinct 2 One (1) 1979 Pontiac Catalina 4 door sedan SIN 2L69X9P180031 ( $ 7n40.83 Precinet,3: One (1) 1979 Ford LTD 4 door sedan SIN 9A63H187347 $ 779n.s3 l _ C J. Precinct 4: One (1) 1979 Chevrolet Impala 4 door sedan SIN 1L69L9C146076 $ ?94n.R3 Estimated Delivery (Days) 3n days Net price, without trade-in: $ 9440.83 9440.n3 $ 944P.n3 ' $ 9440.n3 The vehicle we propose meets all of the above specifications. The above bids may be accepted with or without trade-in of present Commissioners cars. Deduct $311.52 for each car if factory spare tire is used. NAME OF DEALER Ptarshall Chevrolet Co..1nr..__, BIDS AND PROPOSALS - HOSPITAL, TELEPHONE SYSTEM The following bids were received but no action was taken at this time: s- CHAMP TRAYLOR MEMORIAL HOSPITAL ' PORT LAVACA, TEXAS TELEPHONE COMPANY BID BID PER SPECIFICATIONS EQUIPMENT A. TELEPHONES (NEW) 35 Dial In Handsets - Touch Call 58 Desk Telephones - Touch Call 7 Wall Telephones - Touch Call (Includes one year warranty parts and labor) LINE CARDS - 3 GTD 120A Line Cards B. INSTALLATION Estimated Installation Cost of GTD 120A C. TRAINING D. CABLE In Place Cable Purchase Price E. WARRANTY One Year Warranty on GTD 120A PABX (Parts and Labor) PRICE $12,159.92 1,330.00 330.00 985.00 2,065.00 $16,869.92 - 59 0 CHAMP TRAYLOR JUNE 13, 1983 ' COSTS & FINANCIAL WORKSHEET AUTOMATIC ELECTRIC GTD 120A ELECTRONIC PBX AS DESCRIBED IN SCHEDULE "A" FULLY INSTALLED WITH ONE YEAR WARRANTY. CAPITAL PURCHASE PRICE $45002.58 SALES TAX 1476.82 TOTAL ......................................... $46479.40 TERMS: 30% ORDER DEPOSIT REQUIRED $13943.82 40% DUE UPON COMPLETION OF CABLING 18591.76 20yo DUE UPON EQUIPMENT ARRIUAL.AT ACI 9295.88 10% DUE UPON FINAL ACCEPTANCE OF SYSTEM 4647.94 LEASE WITH PURCHASE OPTION: 10go DEPOSIT WITH A O% ITC PASSED TO THE CUSTOMER TERM/MONTHS LEASE + SALES TAX = TOTAL PER MONTH 48 $1177.26 $58.86 $1236.12 60 $1028.75 $51.43 $1080.19 1 BIDS AND PROPOSALS - HOSPITAL, LABORATORY INCUBATOR, ISOLETTE AND INFANT WARTER, STRESS TESTING EQUIPMENT, ICU MONITORING EQUIPMENT The following bids were received but no action was taken at this time: PROPOSAL For Laboratory Incubator for Champ Traylor Memorial Hospital ' To .Be Opened Monday, Juen 13, 1983 at 10:00 A.M. m� Total Bid Price Delivery Date O - k'\ C� Nam of Bidder: Address: '11� \ W :hl U` �� City, S Authorized -- Gi For Isolette Infant Incubator and Mobile Infant Warmer To Be opened Monday, June 13, 1983 at 10:00 A.M. Air -Shields C300 $3,120.00 Air -Shields Infant Warmer 3,02S.00 Less Trade -In for C77-100.00' Total Bid Price $ 6,045.00 Delivery Date 2-3 Weeks ARO or sooner BIDDING AS SPECIFIED FOB: Hatboro, PA Freight to be prepaid and added to invoice. Name of Bidder: SUN MEDICAL, INC. Address: 1179 Corporate Drive West #100 City, State, Zip: Arlington, TX 76011 Authorized Signature: a.,,ff" .t /tom Title: President U 1 7 45 Stress Testing Equipment for Champ Traylor Memorial Hosptial Be Cpened Monday, June 13, 1983 @ 10:00 A.M. Total Bid Price $ 24,990.00 Delivery Date ASAP Natm of Bidder: International Medical Corporation AddreSS: 64 Inverness Drive East City, State, Zip: Englewood, CO 80112 Authorized Signature: Title: Sr. Medical�Systems Specialist I For I. C. U. Monitoring Sytem To Be Opened Monday, June 13, 1983 at 10:00 A.M. Total Bid price $ 50,820 * Delivery Date 10 Weeks after receipt of P.O. Name of Bidder• Hewlett-Packard Company Address: P.O. Box 42816 City, State, Zip: Houston,.Texas 77042 Title: Branch Business Manaaer I * Includes Installation, Training, and 90 Day -Warranty Does not include available trade-in credit VETERANS OF FOREIGN WARS - COURTHOUSE, VIET NAM VETERANS Members of the Veterans of Foreign Wars asked the Court to appro- priate funds to have the 9 Viet Nam Veterans' names, who were killed in action, included on the memorial plaque on the front of the Court- house. Whereupon, a motion was made by Commissioner Belk, seconded by Com- missioner Hahn, and carried, that the request be approved and that the matter of lighting the plaque and the flagpole be investigated. GUADALUPE - BLANCO RIVER AUTHORITY - PERMITS. A motion was made by Commissioner Hahn, seconded by Commissioner Belk, and carried, that Calhoun County grant a permit to GBRA to install facilities as shown on the following instruments with the understanding that by the usage of such permit GBRA agrees that such facilities and the installation, maintenance and usage thereof shall be subject to all of the terms and provisions set out in the original contract between GBRA and Calhoun County dated March 21, 1972 and recorded in Vol. R. Page 307 of the Commis- sioners' Court Minutes of Calhoun County, Texas, and that GBRA agrees to be bound by all such terms and provisions: 1 CALHOU: COUNTY RURAL i,TLi: `..;PLY SlS-1-Pi ' I. Connection Data (To Be Completed by Operations) A. _DATE: July 11, 1983 B. Name of Customer Requesting Service: Marjorie V1 Tewney C. Number of Connections Wanted: one D. Map Sheet Number: D-14 E. Customer Number To Be Assigned: 162498 F. Prospects for Additional Customers To Be Served by the Proposed Line: Engireering Review (To Be Completed by Engineering) A. Received by Engineering: Date B. Recommended for installation as -submitted DATE C. Recommended for installation as follows: SIGNATURt DATE SIGNATURE g, Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (if Installation differs from.recommendations) - 4. Posted to "As Built Plans:" operations: IG URE Engineering: DATE 66 UTILITY PERMIT- GENERAL TELEPHONE COMPANY, PRECINCT NO. 4 Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the following permit be approved: ED-135 (Rev. NOTICE Oi PROPOSED INSTALLATION BURIED CABLE To the Co=issioner's Court of c/o County judge, Willis F. Jetton Calhoun DATE: May 10' 1983 County Port Lavaca' , Texas. Formal notice is hereby given that GENERAL TELEPHONE COMPANY OF THE SOUTHWEST proposes to place a buried cable communicAtions line within the right of way of a County Road in Calhoun County, as follows: At the point where Cemetary Road and Maddux Road meet, GTE proposes to cross Cemetary Road with buried cable, 'crossing beneath the pavement in a road bore extending 5' easch side of the pavement. Also GTE proposes to extend buried cable approximately 690' southward along Maddux Road. All cable will be plowed -or trenched to a minimum depth of 30" and extended 5` inside the east right of way. The location and description of the proposed line and associated appurtenances is more fully.shown by 3 copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right of way in accordance with governing laws, J" Notwithstanding any other provision contained herein, it is expressly under- stood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilage or right now granted by law or may be granted in the -future and any provision or provisions so construed shall be null and void. - Construction of this line will begin on or after the 1st day of July 19 83 . GENERAL TELE H NE COMP OE SOUTH14-EST 1 By: Project Coordinator, Area P: 0. Box 1112 Robstown,-Texas 78380 u 28, POAV Bole CRDSSI/JG CEM,RD. Ca.3wi-r E-kTFt D1NG 5' EACN SDe of Tu t PAJE rn�•T. p 4 Fur o- W� a6 a W 73 O �p � w2 O a. Ln UL9 G9D" MnDDUx QD. -EXISTIrw 9-TE. BUR+ED Cn3L£ -TEXAS TAR 001, 4 0801 oa,om R. CsmDE a��-4'� owwrr�m R.CSOODE o�tr 5-q-�3 wrrwovm m� J W(?D �/('�•r S-4• i�3 �cwm m an 0 (REY- 67d C,,pqERAL TlM EPPIONE COMPANY or T w soun.sMT LCCA'"M- SFtDR(FT' ExaS _ s I E ED-135 (Rev. 8-75) APPROVAL TO: General Telephone Company of the Southwest Attention: David J. Custer Project Coordinator, Area P. 0. Box 1112 Robstown, Texas 78380 The Commissioner's Court of Calhoun County offers no objections to the location on the right-of-way of your proposed buried commu- ications line as shown by accompanying drawings and notice dated 5-10-83 except as noted below. I It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. ' The installation shall not damage any part of the County Road and adjacent property owners. Please notify Oscar Hahn Commissioner of Precinct No. 4 , telephone 785-3141 forty-eight (48) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here- in by and through the County Judge and all the Commissioners persuant to res- olution passed on the day of June 19 83 , and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas. COUNTY JUDGE 70 RESOLUTION, COUNTY PROPERTY, OGM LEASE Motion by Commissidwr Mikula, seconded by Commissioner Belk, and carried, that the following resolution be adopted and entered: RESOLUTION WHEREAS, Calhoun County, Texas, is the owner of certain tracts of land containing 2.1832 acres and described as follows, to -wit: Tract 1: 0.7222 acres of land, more or less, out of the Maximo Sanchez League, A-35 and being the same land described in that Right -of -Way Deed from Charles Wehmeyer and wife, Marie Wehmeyer, to Calhoun County, dated May 23, 1914, and recorded in Volume 5, Page 384, Deed Records of Calhoun County, Texas; and Tract 2: 1.451 acres of land, more or less, out of the Maximo Sanchez League, A-35 and being the same land described in that Warranty Deed from J. R. Gossett and Daisy Gossett, husband and wife, to Calhoun County, dated May 23, 1914 and recorded in Volume 5, Page 382, Deed Records of Calhoun County, Texas; and WHEREAS, the above described land is not now leased for oil, gas and mineral development; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: Section 1. That this Commissioners Court does hereby determine that it is advisable to lease the above described land for the development of oil, gas and all other minerals. Section 2. That the County Judge is hereby authorized to give notice of the County's intention to so lease said land and to receive bids therefor and to hold a public hearing for consideration of such bids, such bids to be opened and considered and such public hearing to be held thereon at 10:00 o'clock A.M. on Monday, July 11, 1983, and further, that no bid will be considered or accepted unless it meets the following terms and conditions: (1) the primary term of the lease shall not exceed two years; (2) the lessee shall acquire no right to ' use the surface of the land for any purpose, and all exploration and drilling for and production of the oil, gas and other minerals shall be accomplished by directional drilling from other lands, or by said land being pooled with other lands; (3) it shall provide for a bonus of not less than ONE HUNDRED DOLLARS ($100.00) per acre; (4) it shall provide for an annual rental of not less than TWENTY FIVE DOLLARS ($25.00) per acre; (5) it shall provide for a royalty of not less than 3/16ths. -- '71 Section 3. Such lease and the aforesaid notice shall contain such other terms, provisions and conditions as the County Judge deems necessary. Section 4: That the County shall reserve the right to waive any formalities to reject any and all bids, and to accept the bid deemed most advantageous. PASSED AND APPROVED this 13th day of June, 1983. COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS ATTEST: MARY L IS McMAHAN, County Clerk BY RALPH E. QYAATT, County Judge FJ 72 COUNTY PROPERTY - COMMISSIONER OF LEASE Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, -that the following order be entered and that the County Judge be authorized to sign said order: ` I ORDER APPOINTING COMMISSIONER OF LEASE TO LEASE CERTAIN COUNTY LANDS, AND COVERING OTHER MATTERS RELATIVE THERETO WHEREAS, the Commissioners Court of Calhoun County, Texas, desires to lease for farming purposes for growing maize, corn and cotton (or any one or more of said three crops) a certain 102.4 acres of tillable land described in that certain form of lease which is marked Exhibit I and attached hereto and made a part hereof for all purposes; NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: Section 1. That ,,��,�y, County Commissioner, is hereby appointed as Commissioner of Lease to so lease said property at public auction in accordance with law, such lease to be made in accordance with the terms and pro- visions of said Exhibit I. Section 2. That said Commissioner of Lease is hereby authorized to publish notice of such auction as required by law, to fix the time and place the auction will ' be held, and to do any and all other acts necessary to accomplish such auction. Section 3. That the right is reserved for said Commissioner to reject any and all bids received at such auction. Section 4. That said Commissioner of Lease is hereby authorized to determine the successful bidder at such auction and to enter into and execute a lease contract in duplicate with such successful bidder, such lease contract to be in accordance with said Exhibit I. PASSED, ADOPTED AND APPROVED this �LZ day of , 1983. By ATTEST: Mary L is McMahan, County Clerk IMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS COUNTY DEPOSITORY - RESOLUTION Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that the following be approved: ISI:0005T FOR SUBSTITUTION AND/OR Wl';IIDItA1,AL OF SCCL'RITT CS IIGI.D CY r' r:::. ate: I:nti•n? .:.. ' or Houston, Texas UNDER JOINT SAFEKEEPING IUiCClI`T. 'the undersigned Depositor and Depository jointly request the First City National bank of Houston, Texas to substitute or .permit a withdrawal of the securities which it holds under Joint Safekeeping Receipt issued by it to the undersigned, in accordance with the twins of the resolution hereafter quoted, and to deliver the securities substituted for or withdrawn to the party named in such resolution. COMMISSIONERS' COURT, COUNTY OF CALHOUN Depositor BY `- (County Judge) FIRST STATE BANK AND_TRUST COMPANY, PORT LAVACA Depository Sr. Vice-Pres. & Comptroller RESOLUTION "Whereas, heretofore, under date of , 19 the First City National Bank of Houston, Texas issued to Calhoun County, Depositor, and First State Bank and Trust Compan_- Depository, its Joint Safekeeping Receipt or receipts covering certain securities; and "Whereas, both the Depositor and Depository now desire the First City National Bank of Houston, Texas to permit a substitution of certain securities, or a withdrawal of securities, which it now holds, as hereinafter more fully set forth; and "Whereas, the securities, if any, hereinafter mentioned, which the above named parties , desire to substitute in lieu of those heretofore placed in safekeeping with the First City National Bank of Houston, Texas , meet with the requirements of law and have been and are hereby approved; and "Whereas, the securities, if any, hereinafter mentioned, which the above named parties wish to withdraw, are entitled under the law to be withdrawn; "Now therefore, be it resolved: That the First City National Bank of Houston, Texas be and it is hereby requested and authorized to surrender the following securites hereto- fore placed with it for safekeeping by the above named parties, to -wit: i $100,000 Texas Housing Agency Single Family Mortgage Rev. 6.40% Bonds, due: 9-1-83 100,000 Texas Housing Agency Single Family Mortgage Rev. 6.40% Bonds, due: 9-1-83 500,000 Federal National Mortgage Assn. 9.25% Debentures, due: 10710-83 (Here describe securities to substituted for or withdrawn. If the above space is not sufficient, continue description on reverse side hereof.) and to receive in lieu thereof the following securities, which are hereby in all respects approved: $400,000 Alice, Texas Gen. Obligation 9.70% Bonds, due: 8-1-89 300,000 South Texas Higher Education Auth. Inc. Student Loan Rev. 7% Bonds, due: 3-1-86 (Here describe securities to be taken in substitution or in the event this is a withdrawal without substitution write in the word "None". If the above space is not sufficient, continue description on reverse side hereof.) "Be it further resolved: That the First City National Bank of Houston, Texas be and it is hereby authorized to deliver the securities described herein to be substituted for or withdrawn for First State Bank and Trust Company or its order." This is to eertiry that the above and foregoing resolution was df ib passed by Cmnis- sioners Court at a meeting properly held on the .t-41�. day of \syLiirtp_ , 19 , a quorum btin4•pre's9nt, all or which fully appears in the minutes of said meeting. .t 74 f•'•. County Wcrk, Calhoun County, T,txas COUNTY PROPERTY - BIDS AND PROPOSALS. INSURANCE Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the County Auditor.be authorized to advertise for bids for insurance coverage on county properties with bid opening set for July llth at 10:00 A. M. APPROVAL OF MINUTES Minutes of meetings held by the Commissioners' Court on May 5th, 9th, 13th, 24th and 26th were read, whereupon a motion was made by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that said minutes be approved as read. AIRPORT Charlene Rawlings, Airport Manager, met with the Court to discuss filing an application with FAA to extend runway 14/32-five hundred (500) feet on each end. The runway is presently 4,000 ft. If the application is approved FAA will pay 90% of the cost and Calhoun County will pay 10%. Upon motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, the Court approved submitting an application to FAA and authorized the County Judge to sign said application. ® CLOSED SESSION - CONFER WITH ATTORNEY The Court being in open session ,in compliance with the pertinent pro- visions of Sec. 3A of Art. 6252-17 of Texas Civil Statutes, the County Judge as presiding officer publicly,announced that a closed session would now be held under the provisions of Sec. 2e of said Article 6252-17 for the purpose of conferring with the attorney. The County Judge further publicly announced that before any final action, decision or vote is made regarding the subject matter of said closed session, the meeting would be reopened to the public. The Court then went into closed session. At the end of the closed ses- sion the meeting was reopened to the public but no final action, de- cision or vote was taken with regard to any matter considered in the closed meeting. ACCOUNTS ALLOWED - COUNTY Claims totalling $51,751.10 and $263,051.70 were presented by the County IN Auditor, and after reading and verifying same, a motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $19,511.21 were presented by the County Auditor, and after reading and verifying same, a motion was'made by Commissioner Mikula, seconded by Commissioner Hahn, and carried., that said claims be approved for payment. . COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report and after reading and verifying same, a motion was made by Commissioner Hahn,:seconded by Commissioner.Mikula, and'cartied, that said report be approved. TAX ASSESSOR -COLLECTOR MONTHLY REPORT The Tax Assessor -Collector presanted his report for the month of TApril and after reading and verifying same, a motion was made by Com- missioner Belk, and seconded by Commissioner Mikula, and carried, that =said report be appm ved., THE COURT RECESSED UNTIL FRIDAY THE 17TH, AT 10:00 A. M. JUNE 17, 1983, 10:00 A. M. Members of the Court present were: R. E. Wyatt, County judge; Leroy Belk, Commissioner, Prct.l; Stanley Mikula, Commissioner, Prct. 2; Peggy Lindsey, Commissioner, Prct. 3; Oscar Hahn, Commissioner, Prct. 4 and Mary Lois McMahan, County Clerk: PLAT - GUADALUPE RIVER OAKS SUBDIVISION June 17, 1983 TO: Commissioner's Court, Calho�An County FROM: Donald W. Ragin, B1dg.,Insp. SUBJECT: Guadalupe River Oaks Subdivision I have examined the attached preliminary plat of Guadalupe River Oaks Subdivision and have found it to have been prepared in ac- cordance with the Flood Plain Order and the.Septic Tank Order as passed by the Court. I would like to request that the -Court instruct the developer to' include the following information on each and every deed for pro- perty sold. 1.) This property is located in the "V" Coastal High Hazard area as delineated by the Federal Government. 2.) The placement of Mobile Homes on this property is prohibited. 3.) All structures must be elevated to the current Regulatory Flood Datum as set by the Federal Government. No enclosures will be 76 allowed below this elevation except with breakaway walls as defined in the Flood Insurance Rate Manual. 4.) All water supply systems and/or sanitary sewage systems shall be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the system into flood waters. On -site waste disposal systems shall be located so as to avoid impairment of them or contamination from them during flooding. Approval for the installation of such systems shall be on an in- dividual basis following an on -site investigation by the Calhoun County Health Department. Respectfully submitted (s) Donald W. Ragin Donald W. Ragin, Building Inspector A motion was made by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the plat of Guadalupe River Oaks Subdivision be approved with the stipulation that the four provisions in the above letter be included in each deed to the purchaser of said lots and that the statement be included on the plat that the County is not accepting the roads for maintenance until such time as the county accepts the right of way for the roads and the roads are built to county specifications. BIDS AND PROPOSALS - COMPACTOR. SANITARY LANDFILL Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the County Auditor be authorized to advertise for bids for a compactor with bid opening set for July 11, 1983 at 10:00 A. M. PRESIDENT'S JOBS BILL Mr. Pat Kennedy, Executive Director of GOG and Joe Atkison, also with COG explained the President's Jobs Bill to the Court. They explained a landscaping program could be used for this area as one of the projects, but certain rules must be followed - the work crew must be previously unemployed - all materials must be bought from businesses designated by Small Business Administration as small businesses and preferably minority businesses. Commissioner Hahn asked about the possibility of landscaping the park and seawall area at Port O'Connor. Mr. Kennedy said since this is a recreational area it could be approved for this. The possibility of landscapamg_the new Bauer Exhibit Building at the fairgrounds was also discussed. The explained the funds are available for Calhoun County because of the high unemployment but they also stated that just because an application is submitted does not necessarily mean it will be ap- proved since only 1.7 million has been designed for the whole State of Texas. Judge Wyatt appointed Comm. Belk, and Comm. Hahn to study the needs of the county that will be eligible under this grant. A motion was made by Comm. Mikula, seconded by Comm. Hahn, and carried, that the Co. Judge be authorized to sign any papers necessary to com- plete the application. 77 CONTRACTS AND AGREEMENTS - JOB TRAINING PARTNERSHIP ACT Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the following Private Industry Council Selection Agreement be approved and that the County Judge and County Clerk be authorized tosign said agreement. PRIVATE INDUSTRY COUNCIL SELECTION AGREEMENT Purpose and Name: In order to conduct business as necessary under the Job Training Partnership Act of 1982, and all amendments that may result hereafter, the Commissioner's Courts of Calhoun, DeWitt, Goliad, Gonzales, Jackson, Lavaca and Victoria, do hereby agree to form a multijurisdictional consortium, to be called the Golden Crescent Job Training Consortium, hereafter referred to as the Consortium. Voting: All matters requiring Consortium action will be determined by majority vote of the Consortium members. Private Industry Council: The Consortium shall form, following the process outlined in the Act and any subsequent State directives, a Private Industry Council (PIC), whose function it will be to provide policy and program guidance for all activities under the job training plan (Section 103 of the Act). A. The initial Private Industry Council will be composed of a total of 20 members--14 representatives from business and 6 non -business representatives. B. Each separate County Judge will select, from nominations received from their local chamber(s) of commerce or other general purpose business organizations, the following number of business representatives: Calhoun 2 Gonzales 2 DeWitt 2 Jackson 2 Goliad 2 Lavaca 2 Victoria 2 C. The County Judge will select non -business representatives to serve at large, from recommendations received from each of the following organizations: a. Victoria Junior College (Educational Agencies) b. Central Labor Council (Organized Labor) c. Texas Employment Commission (Public Employment Service) d. Texas Rehabilitation Commission (Rehabilitation Agencies) e. Community Action Committee of Victoria (Community Based Organizations) f. Victoria Economic Development Corporation (Economic Development Agencies) D. Subsequent appointments to fill vacancies will be made in the'same manner as described above. E. Judge Norman Jones, will convene and chair the initial organizational meeting of the PIC and will serve until a permanent chair is elected. This meeting will be called as soon as practical after the appoint- ments to the Council are made, but in no case to exceed 30 days after the Council is certified by the Governor. F. Judge Norman Jones is hereby designated as signatory authority for PIC selection process. G. Initial appointments will be until September 30, 1985. unless altered by the PIC by-laws. Thereafter, appointments will be fixed and staggered terms, as determined by the PIC. Passed this /% day of . U1983. ATTEST: f n�i�t•. f nrL BIDS AND PROPOSALS - CARS, COUNTY COMMISSIONERS Concerning bids which were opened on Monday, the 13th, a motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the low bid of Main Ford -Mercury be accepted for cars for the County Commissioners without trade-in. This action was taken upon the recommendation of the County Auditor. BIDS AND PROPOSALS - HOSPITAL, TELEPHONE SYSTEM, STRESS TESTING EQUIPMENT, LABORATORY INCUBATOR, INFANT ISOLETTE Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the following bids be accepted for the following items -for Champ Traylor Memorial Hospital: Telephone System - General Telephone Co. $16,869.92 Stress Testing Eqpt. -International Medical 24,990.00 Lab Incubator - American Scientific 2,500.00 Infant Isolette with trade-in, Sun Medical 6,145.00 BIDS AND PROPOSALS - HOSPITAL, ICU MONITORING EQUIPMENT Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the bid of Hewlett-Packard for the ICU Monitoring Equipment be rejected and the County Auditor be authorized to re -advertise for bids to be opened July llth at 10:00 A. M. BIDS AND PROPOSALS - LABORATORY EQUIPMENT Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the bid of Fisher Scientific for laboratory equipment remain at $50,054.00 instead of $54,054.00. ACCOUNTS ALLOWED - COUNTY Claims totalling $177,448.18 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Hahn, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL ' Claims totalling $204,788.34 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Belk, and carried, that said claims be approved for payment. - - 79 CONTRACTS AND AGREEMENTS - JAIL Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the Fire Alarm Service Agreement for the county jail be approved and that the County Judge be authorized to sign said agreement.: Simplex Simplex Time Recorder Co. Simplex Plaza Gardner, Massachusetts 01441 U.S.A. BETWEEN: (CUSTOMER) NAME Calhoun County Jail ADDRESS 211 South Ann FIRE ALARM SERVICE AGREEMENT EFFECTIVE FROM June 1, 1983 TO May 31, 1984 MO. DAY YEAR MO. DAY YEAR rJkTT SIMPLEX TIME RECORDER CO. ("SIMPLEX'? ADDRESS 9703 Ball Street CITY Port Lavaca STATE Texas 77979 CITY San Antonio STATETexas 78217 In consideration of the Customer's payment of the annual fee provided herein, Simplex agrees to perform the services listed below during the initial annual term, and any extension thereof, as provided in this Agreement, with respect to the "Equipment" listed below, which constitutes Customer's "Fire Alarm System". QUANTITY MODEL DESCRIPTION LOCATION 1 2001-8021 Fire Alarm Panel 8 Smoke Detectors 3 Stations 2 Audio/Visual iF-- SCHEDULED INSPECTION AND TESTING' 2 INSPECTIONS. AI OPTION "A" NORMAL MAINTENANCE' OR OPTION "A" NORMAL MAINTENANCE AND OPTION "B" 24 HR. MAINTENANCE AVAILABILITY' 'AS DESCRIBED ON THE REVERSE SIDE OF THIS AGREEMENT SPECIAL INSTRUCTIONS INITIAL ANNUAL FEE $375.00 CONTINGENT UPON CUSTOMER PROVIDING ASSISTANCE FOR EACH INSPECTION AND TESL NO CUSTOMER ASSISTANCE TO BE PROVID SIMPLEX WILL RENDER ITS INITIAL INVOICE IN ADVANCE UPON RECEIPT OF A SIGNED COPY OF THIS AGREEMENT. Option B available at additional cost. THE TERMS AND CONDITIONS ON THE REVERSE SIDE ARE PART OF THIS AGREEMENT. Accepted by Simplex Representative Tony Edwards Signature Signature'6tIR1� Date Date YI I cc ' 3— 4 W12-AF CUSTOMER COPY - WHITE, BRANCH COPY. CANARY, HEADQUARTERS COPY - PINK THE COURT THEREUPON ADJOURNED. REGULAR JULY TERM THE STATE OF TEXAS X COUNTY OF CALHOUN X HELD JULY 11, 1983 BE IT REMEMBERED, that on this the llth day of July, A. D. 1983, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar F. Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: GUADALUPE-BLANCO RIVER AUTHORITY - PERMITS A motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that Calhoun County grant a permit to GBRA to install facilities as shown on the following instruments with the understanding that by the usage of such permit GBRA agrees that such facilities and the installation, maintenance and usage thereof shall be subject to all of the terms and provisions set in the or4ginal contract between GBRA and Calhoun County dated March 21, 1972 and recorded in Vol. R. Page 307 of the Commis- sioners' Court Minutes of Calhoun County, Texas and that GBRA agrees to be bound by all such terms and provisions. 'tNZCT I aN I NFORItATION RJRAL WATER SUPPLY SYSTEM 1. Connection Data (To Be Completed by Operations) A. DATE: -n,11 22, I�P3 B. f;ame of Customer Requesting Service: Preston Stofer C. Nj,-.ber of Connections Wanted: ten (toy;,, 1� D. map Sheet Humber: n-20-C E. Customer Number To Be Assigned: 202487 F. Prospects for Additional Customers To Be Served by y the Proposed Line; 2. Engineering Review (To Be Completed by Engineering) A,. Received by Engineering: Date B. Reco,—.nended for installation as submitted 0A—- SIGNATURE C.C. Reco=ended for installation as follows: (FATE SIGNATURE Report t. Report of Installation (To Be Completed by Operations) A. installation completed DATE SIGNATURE B. Remarks: (if Installation differs from. recommendations) 4. Posted to "As Built Plans:" operations: U �RE Engineerl . ng• 131h 1, 71 12!h P"s iaA r) - Z 0 C— I BIDS AND PROPOSALS - COMPACTOR, LANDFILL The following bids were opened but no action taken at this time: For Compactor for Sanitary Landfill To Be Opened Monday, July 11, 1983 at 10:00 A.M. ONE (1) NEW 1983 HYSTER MODEL C441A SANITARY LANDFILL COMPACTOR. Total Bid Price Delivery Date 119,800.00 45 - 60 Days MEETS OR EXCEEDS ALL YOUR PUBLISHED SPECIFICATIONS NO EXCEPTIONS OR VARIATIONS NaIM of Bidder: ANDERSON MACHINERY COMPANY Address: P.O. BOX 4806 City, State, Zip: CORPUS CHRISTI, TEXAS 78469 Authorized Signature Title - 83 Flor Compactor for Sanitary Landfill To Be Opened Monday, July 11, 1 883 at 10:00 A.M. REX MODEL 3-35 TRASHMASTER Total Bid Price $ 112,262.00 Delivery Date 3 WEEKS Note: Cleaner bars not needed due to self cleaning design Engine 185 HP Operating Weight with Cab - 38,OOO# Name of Bidder: R. B. EVERETT & COMPANY Address: P. 0. BOX 327 City, State, Zip: HOUSTON, TEXAS 77001 Authorized Signature A. M. DANIELS Title: VICE PRESIDENT 7 L_A 84 r gbr Compactor for Sanitary Landfill To Be Opened Monday, July 11, 1983 at 10:00 A.M. ALTERNATE VEX MODEL 3-35 DEMONSTRATOR WITH NEW WARRANTY - APPROXIMATELY 100 HOURS 4btal Bid Price Delivery Date 104,884.00 FROM STOCK Note: Cleaner bars not needed due to self cleaning design Engine 185 HP Operating Weight with Cab - 38,000# Name of Bidder: R. B. EVERETT & COMPANY Address: P. 0. BOX 327 City, State, Zip: HOUSTON, TEXAS 77001 Authorized A. M. DANIELS Title: VICE PRESIDENT ••_'• For Compactor for Sanitary Landfill TO Be Opened Monday, July 11, 1983 at 10:00 A.M. Total Bid Price $ 126,000.00 Delivery Date 45 Days after Receipt of Order Nane of Bidder: Plains I'1achinery Company Address: 6535 Leopard St., P. 0. Box 4748 City, State, Zip: Corpus Christi, Texas 78469 Authorized Signature: Title: ' General Manager n U 86 �J GULFSIDE, INC. 1111 Southern Minerals Road Corpus Christi, Texas 78409 512-289-0727 The Honorable Judge Calhoun County 211 So. Ann Port Lavaca, Texas July 11, 1983 and Commissioners 77979 Dear Sirs, In response to your request for bids on a Landfill Compactor, we would like to propose the following: 1- new John Deere 646C Landfill Compactor with all standard equipment per attached literature. This unit equipped with 4 1/2 cu. yard. landfill bucket. F.O.B. Pt. Lavaca, Tx. $146,275.00 less trade of Hyster 441 & public body discount (38,175.00) Net trade discount $108,100.00 Delivery: 2 weeks Warranty: 1 year - parts &labor F.O.B. Gulfside, Inc. Alternate #1 1- new John Deere 646C Landfill Compactor with all standard equipment per attached literature. This unit equipped with 11 foot, semi-u trash blade. F.O.B. Pt. Lavaca, Tx. $151,120.00 less trade of Hyster 441 & public body discount (38,930.00) Net trade difference $112,190.00 Delivery: 2 months Warranty: 1 year - parts & labor F.O.B. Gulfside, Inc. Note: for factory -installed cab air conditioning add $2500.00. Thank you for the opportunity to bid on your equipment requirements. We look forward to serving you. Respectfully Submithed, Dal Gen Gul -- 87 BIDS AND PROPOSALS - COUNTY PROPERTY,OGM LEASE Carl Oil & Gas was the only bidder, whereupon a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the bid of Carl Oil & Gas be accepted in the amount of $1,000 for leasing of Hartman Road right of way for oil.and gas: hednm e p rat RmW qd Vl POUND PRINT ING • STATIoNrAy coS1rANT err\ Lao Arm /nirnL hpnp i1D TANNIN, N04314X,1 L%A311Mh 11111 LfL 119 OIL, CAS AND MINERAL LEASE ISSI)120 ' LIISAGR LI:hf1.NTmadnhis__— llth----_slayot _J717ay__ __ IOQ3_.ho-a0 Cal_houn_C_oun_ty, Texas, acncL _tiby and throw h its du aauthorized County Jildgei Ralph E_Wyatt, L..x l.haher ones mar), +hose addecss he Port Lavaca, Texas 77979 and William Suite ROO.—N . ear eta rhricti Tx_ 7R41-L Law, WITNES5ETH: 1. La,ainlonsldetilionof Tk:N DOLLARS and oYt—hg[ Val}1d171E_C.Onaidexatio^ tadlw ft in hand paid, of the I.Yallis, herein provided, and ef,he.,•rrmenu of Later herein contained, hoeb, S..... Ise. and Ire e.dmirdy were I nxe fa the ruf fern, of imnliga.ill nplorin,, prmpec!m,, d.Ihe, and mining for and producing oil. Ps and all other mineral., mnducun, explatation, injtt.in{ gat. wamr and o.M1a nuidt, and air ins avbsurla,c sna a, la..cy produce, gave, take are of treat, lsanspurland own said products.the fallowing dcstlb<d land in Calhoun caumy, Teas, luwin 2.1832 acres of land, being described as two (2) tracts, as follows: Tract 1: 0.7222 acres of land, more or less, out of the Maximo Sanchez League, A-35 and being the same land described in that Right -of -Way Deed from Charles Wehmeyer and wife, Marie Wehmeyer, to Calhoun County, dated May 23, 1914 and recorded in Volume 5, Page 384 of the Deed Records of Calhoun County, Texas. h L7 Tract 2: 1.461 acres of land, more or less, out of the Maximo Sanchez League, A-35 - and being the same land described in that Warranty Deed from J. R. Gossett __ and Daisy Gossett, husband and wife, to Calhoun County, dated May 23, 1914 and recorded in Volume 5, Page 382 of the Deed Records of Calhoun County, CM Texas. ' L`3 2. This is is Daid up],...ad subject to the other provisions hncin contained. this lease shall be for a term of 2 years from this date leaned"wimuy term') ud a long h.. fmr as oil,,as a other mineral is produced from said land or land with which said land is pooled t1r4eunda. 1/4 I.Asroyaty, lessee porers... d agsea:(a) To deli,,nosh. credit of lessor. in the pipe line to which lesser may connect is, wells, the equal eweY:. an of 1/4 - aVoilpraL dand awed b,lasceftfurs land, orf,amfinetolier a the opuonoflflsce, to paylesmr thenenl<pooed market Cute o(sucM1 ---' - �tiri o. 1/4 such oil at the .Ills as of the day it is sun to she pipe line or smra[c ranks, lessors interest, in either case, to beat -^— - a oflhi fast bf Tr Gi.rie oS-td.<nugi s: marketable pipe line oil; (bl,o pay 1,110, for as and ea,ir Nad ., produced fmm said land (1) when sold be lessee. ._ fjrrfir imounr inured b: iini< :'[ir••. •],(,4 1/4 —Quted at themouthi the+Ill..,(21whin tiled gas, Iraaoffaid :.adonnin, manufacture of P asoline or other products. is. fthe all rralned ride the sale of Ysolin<orolher Noa—uc6 cauumd macffom ana �.ia_S oflheamounlrefred fee. thesallofresidue.... fret drductmethea;n unimad loipG1 ntiue7w• /4 and/areomarafors tut Te carless.. net aV ehv minerah mined ana m.a.kned air u,:bred err leis"fam.a:d lana_a.r—ec_ri<hrr in kind or <am<a ttewdlmmme t en at Ieaw.. accrum. . is. at tee aprutron o. t-I Xuas" II,m a, N an. Is. or times thereafter. there if any well an said land or on lands with w h;ch said land or any portion thereof has been pooled, capable of producing it or zf, and all Such.0, a e shol-in. this leas shall, ne.enbdess, continue in force as though operations were being conducted on said land for so long as said wells ate shut-in, aed thneafrer this leaass may be<omi... din(a,,, as if no shut-in had occured.Lesice conversant$ and agrees to use reasonable diligence to produce. utilier. or market the - rt.incu)a capable of beret pseduced (mm said well,, but in the ,,ears, of such diligence. less" shall not be obligated to install or varnish f.cibtin other than .A facilities and ordinary Ins facilities of flow lion, :spar..... and least tank, and shall not be rrQuired to ufile labor ,..bl, or m ..,let gas upon arms unaa,publ< to Image. If, at any time of times after the expiration of the primary term, all such.dl, are shut-in for a period of ninny comeemivc days, and during such time there $25, QO arc no sa,evion, on said land, then a, w hefornhe .pi.uon afgld ninety day period, lessee halt pay of tend,,, by check or crisis of less", as royal,,, If rem equal sopca.Ge_aa.0' I-) for each erne of land then covered hnhy. Lever shall make lake payments or lenders a ad or before the,.of fach annrrinery of the aspiration of —' •slid ninny day period if upon such anniveaary this lease is being continued in force solely by reason of the provisions of this paragraph. Each m<h g.y.c., a tender shall be made to the Dania who at the time of payment would be entitled w receive the royalties which would be paid under this least if She wells were producing, tad wybcdeposh<diathe First State Bank ani; "rust CompanV pinta Port Lavaca, Texas ,or its successor,, which shall continue a,he d,poliwrits. iga,gres, archant. in the ownership of fhm-in royalty. ifa ig.Upe ni that Insce pays or lenders shut-in royalty. two or more parties ale. or claim to be. tnuthei to receive same, lessor may. in lieu of any other method of payment Anise provided, pay or under such shut-in royally. in the manner glass specified, either jointly Io.uch parties as f<para.rly to each in accordance will, their,np.tive ow, net• Ships thersel as lassts, may den. Any payment hereunder may be made by check or draft of lessee deposited is the mail or ddire,ad to the party stilled to laciec pay, Spent a to a dc, sherry bank Drovidcd for abo•e on cur bcfarnhe Iasi dale for payment. Nothing herein shall impair I. te!1 tight to release as ptoridod in paragraph d lancers. In the esln, of a»i[anrn' of This Iw. in whole or in par[, liability fa payment he,Sunda ah.U,S,t c.duai.dy oe the then a.nera of this Ins[, sc.talitigates ,.,aye a. sued by each. L Law. .2 its option, is h... by given the tight and power to pool a combine the acreage covered by this lease or any Donlon thereof as oil and gas, or either of them, wish any other land co•vcd by this le>te, and/or ..th say .,he, land. less, or If.,. in the immediate ricinisl'he,Serf to the...cos h... inafl . stipulated, .hie In Lessee'. fudemtns it is races ury or adleiuble m d0 so in order properly to explore, or to develop and operate said issued Seems in compliance wish she spacing ruler of the As il,rad Commilies of TI,a, of .,he, lawful .mhonsy, or when,. do so would, as the j.ogmrnl of Los", promote he commvllon of it -no e. is and unties and the, may be produced from raid offal Unity foaled (of oil hereundershall unit. shall nor substantially exceed a0 acres each in arcs, and it. pooled for .1 320hertunda shall nre subnandalle exceed ea in err f> etc,. ch elm le . tolnan,e of e c"cnl (.0eidd .) thereof, p,co.Ilirea Ill., should B..I..] authority haven{ junidmion On¢ihc or Krmii 11iI n<.eon of umu larger than thou specific, for the dull.., or apention of a well as a,Sgular )owron cur for obi,inin, meias allowable fmm any well'a be, drilled, dnllm, or already dnll,d. unns,hneae,e, creased may conform subnantially in size with those prnnjbed or permuted by rormt- mtnal r4ul.11onl. Luxe under she p,., Merril hisser ma, pool o, mmemc a:.ug. cm gird by this lease or any portion thereof as abuvt Droadrd n to oil in any ors .,. or eas.,,a. and as m ..tame, one as morrsuna. T he u tuts famed bs pew4.n. as to any stratum or sit au need not conform in size or area wahhl.ml of unn,io- Its +huh 'he lux it prated o, combined as .o any .,hentia. um o, suaia, and lit umu nand no, can form at so area w ith gas units. The poolins in one or more instance abet not ehausi the rights of the Less" hereunder Ia pool his I.... or pinlus berm( into other unit'. Ln,a .hall b), fa ,.aid in the app',spnax record, of the Sears in which the lea.ed Sees ate Xluated an rmvumm, d,sr ha, and Jnipna.ing the pooled acreage as a pooled aall: and upon sue If recordation the umnhaU be effenia aI to.11 aanin bane- their heir.. suermon, and asusn., iries.1n, of .1hnher or MI he ..it ;a bL..im effective as'a .11 olh. o.nc,s of surface, miara, myalry, or nth„ n.nu in lino mrludrd m wcM1 unn. Ln,II may n ns d,coon derriere ns,00hat option hlae or afar cam men,in. on"'" a for or [om- Sorting an oil or gas w.II on Ih< Insd pm en and he ponhd unit mayreduce,buthnno'mgmred somaludq land or I<axtupon which•.dlcaD>blt of Droducin{ oil a In in p.pn{ quanti.;n M hannfm. l,Irn rompl,ted or ugon w Arch o, su,mcn lur she dnllin[ of a will fw oil of La ha.t ILunofws been tommmc.d. In Ili, In, of oM axiom for drilbn, on or fmduc.lon or oil or p, from any pan of a fouled unn whxh m[luen all or is,onion of the land mined its het Ica se. I". Aes. Of w htlAlf an[h operu;om lot dulling •tar <ommrnced err wch Dr Nuumn w a teca<d be(u.. as is ties he esecutian of .nil imaumrn. or the i..<. ... of....... Ili. pooled until, mrA oKratium shall h considered at oKu.iam for drill�n, on or pratua tun of oil ham la ad corned by Ihr, lox .hahs, as notin' w<'. a .elh h laved an l"Illp m...c....Id"hn lease andia'.hnrn,npenurm lair or 'gin bI dlc.n,d.obre bnacOfnmrnUJ onud UnO wnhin hemunmg of W up.rh f of shis Ie�ax; jus IhI In...l asa:. eom'nmin, msh unn or umu, go of .aid gas, or ashes of hem, alien.. r.oNued, Ihall h 4...Id for all pm - pose. u«gl he Nr me n' of mya has1 on pr Wuct tram IF< everted a. - as rt Ihr eamc w e i ided m het Ir>.r. yes, he rw pm< or fomr,rtinL her ro.aln<. w which owns ofYa,,."us ano r., menu w. of pfndua;on a aid cash of Ihlm. b.. bI I jr, on prMunma of odandg... err ether of, hem,(l oinhu fooho um,, there haw be ❑lawaed to hI land .,Ired be hasIualees,.dulled muse sings, 'per so Ia,h,Iran..'.. If wife'.'h, inn if lea'r e.,I,, if ..... wet.. i. hie he ani.)a Pro fast ro.uo. of he of and ...... either of -hem. r,.du,ed fmm Ib, parried unit asa drd.ulnl that used lo, of+'..'ant on Ili, gaoled ..it. Such allaearion.hall be M an a,r[sge Faat—and ino uy..hnr shall be alter artJ m the weer, mi ernl he. his II, "and mcllidid.ihe Kword s'm. Iw toter, b..pau.Israel . "hash, uI'. if the lux I ..air........ wet, w nlun he unn) Ina, gm tau Dul won is .h,a,i and Is,, or either of then., produced Ism she rcwdrd unit which the number of surface aft. I.rer.d b, .his It la in etch ...Is ,,.,are wail anJ m,l.drd in she rcwled unit bees m the total is of imfase inn mdud,d in she rnaw unn Rs,lIru Arrrvnln shall h........ wJ nn.he (omen n( .in pas..hmaon, whI,h,, .. L.v od ,r,J [,,. of either of hoe., to all,waed to,h, Lend [., .,ol be .A.lox and mludNm file .ml,asa as th.ufh such p,svfumm� were hone ,wch Unit The Inwire unn fu'man0.1.ell.11 he....idned aPrsw.mm� I,,-. she leaser art Iwwled which from wh.o n pnwluun, and not as L.Jrnunn (rum . a, ryohd unn, and In...Lau.n hom is a., will . dl Is, Ions.dned as ham on, Io,t m Ha palydo.i w h.,h a uguvh.<ma..d eta, her o.1l_"a..... Tn, lnunabor. ail, .IhnnuNr."'Al nn,h", he r tlen n rh...... .he o•nenhrr of.n, .hur.nr�[`d.ruon.nraL. wh,h m.s h..,,.ne rv� W, .111 .. her I. If hen, . —I I..wtun ..... ...m,..... ... n..... no... I.n, nr. olmr.brm a' Is hlwren anr,uh srra,..I isasa a tan a sided 11, salt] he it. 1., m .flair aim, Ill 1. '.Is he .Ill h"tun of ,ush , s.... ... is, within .ern hw�hut loan hall Isere. thdes,nar'.bl Iran' 1.p'oflpm...InlleWor..hnms......It of Kalwhun as.lw..e ps.J,d A, led m.bes Duquph a, she wvldl"Straggle nerd' man.nla¢f+un'sy,lry ovunh.p Jdlame.no. of Lasufm, ether arupawn airamrr.na.hashet.'is ....... ofhetra,erS,"Ie . S. it at the apia,im of the prints, term, oil, as. 0, .,he, mineral is not being produced on said land, or from land pooled therewith, but Less" it then rngag,d in drdtin{ or savor Yin{ operations rhuron. or shall have complered a dry hole ibetcon within d0 days prior to the end of the primary 'ems. the lesse $hall amain in force so Ion{ as operations an said%at or to, drillin{or ,.cities of an,add,,,...l.dl are .... eeu.J wish no eew.;.a of more I ban W consccaiv. days, and if ch., marl, in eh, nod.c i.. of cad, as or other mineral, so Ian{ ,herca free a, cad, a,. or ahv mict is produced from ,sad land, or from land pooled them.hh. If. after the conu,cn of the Drirau, is,. of this leas and are, oil, era,, or other mineral is produced from said land, or from land pooled sherewith. the prWa,ien thereof should « ..d team any cause, this lose shall no, terminate it L,strc commences or,utions foe drilling or rewor Line within W dap Aer the eesu,ioe of such production, but ,hall remun in force and effac,,o tone a, such norm...... aouetn,el with no.uad.. of mare Iban WI.I,icuti•e dap, atW if they result in the pf W uerion of nil. a,, or other minml, so Ica, Ihcru ❑c, a, nits {a,, or other at n produced from .,it land, or [,am land foaled Ihe,cv nh. An, pooled unit designated by Leacc in accordance with the terms herrol, may be dissolved by Lessee by inummcni riled for record in the appropriate records of the county ice which the Irawd premises are I,,u.,Cd aI an, lime.fur she completion of a it,, hole or the « ...tion of production on said unit. In the event a well of wdh producing oil or gat in paying quantities should be brought in on adjacent land - -I . - anddiaining m<lea,ed pfemiless.or land sonless therewith. Lervee a.reerm doll such olbn.ell or wellsas a ro,onably prudent oaratef .ouid drill undo she mine or similarcircumstances. Lessee may at any lime eaceou and deliver m Lessor or placeetrecord atela.of rdo.scamering any portion or ,onions of the abovediw,tw,,uC and thereby surrender thiskau as tosuch ponlonorportions and be school of ail obligations as to the acreage arcc.dered. R yek; ampno+aY $n,ll bat ariild .strain a+o td (300) nun- 4fact of am midrnn or bun now on said land without lessor i coma. ?.The rights cif a;,her par„ hereunder mg, be CW,md in whole or in pan, and the ini ni,;on, linear shall otrnd w [heir heir, $uccnsaund aui{m: bin no' change or division in use nenhip ofthe land,or roY+hiea.ho.ouacc.m,li,hcd. shall operate to enlarge the obligations or diminish the nghtsof Lessee: and no chance ' a division its such ownership Chall be binding on Lees. ur d hiay (30, der„after Lesse, fit. [I have been furnished by registered U.S. ma,I at Lessee i principal place of business with a certified copy of recorded usurp mart or instruments evidencing a me. _ . Cram or ma, parties pastime .listed to - m,.i,y hereunder, Lea., may anoint payment alnico( unlest and until furnished with a recofdable instrument ec<cuted by all such parties designating an atcn, to (era winatoa,mmes to, all. ILO :1st S. .No oblgnion reawnabN to dOdaD lh<Io.ed premties Mall vim during l he p6rau, game. Should oil, Sit or other mmefal in Dann[ quantities be disto,ered on said D,casius, then apt, ,be sant.o.. of the prima,, term, Lessee +hall dodo, ch, ... aereate ruined hereunder as reasonably student operator, but in di.haging this obligation it Mali in no event to required to drill more than one will per foe, Cut 320 act of the area reraincd hereunder and capable of producing oil in paying quantities and one.dl perplus an agar Talc vatype�cLd lOea af4n_� - acres ofthe .rom Car hereunder and capable of producing mineral or other mefal in paying quantities. •... I_ _ -rat_ _ L aras.ar. Iwo p. Lessor hereh,.uf.nts Cad Caren to defend the title to said land and agrees Mat -Lessee at in option in., dis,b.rg........ fna,,.gc are oUn lien upon aid land. either in .hole or in Dan, and in event Less" does so, it Mall be subrot,tcd to such lien with right to enforce time and apply royalties afctun4 hereunder toward atisfpn[ sense. Wish.., imp.n..al of Lesse1. riShn under ,he .a...... in even, of failure cif title. it is agreed that if this lease covers a less interest ,n the oil. Ps. ... sulphur, or other minerals in all or an, Dan of said land than the entire and undivided fee simple Cu...(.he,he, Le.earh imoest is heron IprcXed or sal. or no in- ice Ines[ thn,in. the. the royalties, and other monies accruing from any Daft as to which this lease covers test than such full interest, shall b, paid only in ,he hropaocm which the inset.. Cliffs.., if any, covered by ,his lose. bears to the whole and undivided fee simple estate therein. All royalty intereu covered by this (case (•'beeMr or sees owned by Lessor) shall be paid out of the foYalsy he... provided. Should any on, or mom of the paters named above., L,uas fail to ereeme this kaa, it thdl oe•enhchi, be binding upon Ch,,any or Dania twienn, the same. 10. Should Low be prevented from complying with any express or implied covenant of this lea a. from conducting drilling or rework in operation, ch.. a from producing oil or gas the from ---' by operation of force majeua, and Federal or stale gas, or any order, rule or .gul3non of ttiv,rnmenul ..shortly, she. +hit, so pmnemN. Lessee's obligation to comply wish such covenant Mall be surpended, and Laws, shall not be Gable in damages for failure to comply therewith; aM this least shall be.a.raded while and so Ions as Lesser is prd,cti by any .ch muse from conducting drilling or reworking operations door from produdn[ it a gar from the kau premlua; and the Gm,.hil. Lau, u w pwmd .hall rot be eouosed a[siou Laaw. any,hing th this tau W the ennnuy naishli ending. 89 11. See attached rider containing paragraphs 12 through 21. 22. Notwithstanding anything to the contrary contained herein, it is provided that ' Lessee does not hereby acquire and shall not have the right to go upon the surface of the above described land for the purpose of exploring, drilling, mining and operating for and producing and owning oil, gas and other minerals or for any other purpose, but 'does hereby acquire and shall have the right of subsurface ingress and egress under the surface of said land for the purpose of taking the oil, gas and other minerals from under the surface of said land by directional drilling from other lands, or by said land being pooled with other lands as herein authorized. 13. Notwithstanding anything to the contrary contained herein, it is understood and agreed that in the event Lessee, its successors or assigns, exercises the option to pool the leased premises for the production of oil and gas, or either of r them, as set out in Paragraph No. 4 hereof, then in such event all of the acreage described in this lease agreement shall be placed in any unit so formed; then CID production, drilling or reworking operations on any such unit in which such acreage is pooled shall be treated as production, drilling or reworking operations on the acreage covered by this lease. In the event Lessee exercises the option to pool the leased premises for the production of oil as set out in Paragraph No. 4 hereof, any such unit so formed shall contain a maximum of 40 acres plus an acreage toler- ance of not to exceed ten percent; and in the event Lessee exercises the option to pool the leased premises for the production of gas as set out in Paragraph No. 4 hereof, any such unit so formed shall contain a maximum of 320 acres plus an acreage tolerance of not to exceed ten percent. 14. Notwithstanding anything to the contrary contained herein, it is understood and agreed that within ninety (90) days after this lease has expired or any portions thereof have been forfeited, Lessee or any assignee thereof shall furnish I Lessors, their heirs or assigns, with a recordable release of this lease or such portions which have been forfeited by -Lessee or its assigns under the terms of this lease agreement. 15. Notwithstanding anything to the contrary contained herein, it is expressly understood and agreed that Lessee's right to maintain this lease in force by shut-in royalty payments as provided hereinabove is terminated three (3) years in the aggregate after the expiration of the primary term, however, the right to so maintain this lease shall be a recurring right, and may be exercised at any time and from time to time whenever Lessee, its successors or assigns, find it neces- sary; and expedient to shut-in any well or wells, and provided further that any amount so paid shall be treated as shut-in royalty payments as hereinabove provided. .. 16. Notwithstanding anything to the contrary contained herein, it is understood and agreed that in the event this Lease Agreement is assigned in whole or in part, any such assignment shall not diminish any obligation, covenant or condition to be performed by Lessee herein, but Lessee shall remain responsible for the performance of all such obligations, covenants and conditions herein contained. 17. Notwithstanding.anything to the contrary contained herein, it is understood and agreed that by the acceptance of this lease, Lessee agrees to be bound by all of the terms, covenants and conditions contained herein, all of which shall be deemed performable in Calhoun County, Texas. IS. Notwithstanding anything to the contrary contained herein, Lessee, its succes- sors and/or assigns, agree to protect, indemnify and hold Lessors free and harmless from and against any and all claims, demands and causes of action of every kind and character (including the amounts of judgments, penalties, interest, Court costs and legal fees incurred by Lessors in defense of same) arising in favor of governmental agencies or third parties (including employees of Lessee, its successors and ' assigns) on account of permits, claims, debts, personal injuries, deaths or damages to property, and without limitation by enumeration, all other claims or demands of every character occurring or in anywise incident to, in connection with or arising out of the covenants to be performed by Lessee, its successors and assigns, under and pursuant to the terms of this Lease Agreement. 19. Lessee shall furnish to Lessor at Lessor's address provided hereinabove or such other office as Lessor may designate in writing to Lessee, copies of all forms and other information filed with the Texas railroad Commission which pertain to operations of this lease within ten (10) days after said filing with the Commis- sion. 90 n P7 20. The books and account, receipts and discharges of all wells, tanks, pools, meters, pipelines and all contracts and other records pertaining to the production, transportation, sale, and marketing of the oil and gas and other minerals produced from the premises described herein shall at all times be subject to inspection and examination by Lessor or the agent of Lessor. '21. Notwithstanding anything to the contrary contained herein, it is understood - and agreed by and between Lessors and Lessee herein that this lease covers all of the oil, gas and other minerals in and under the tract of land hereinabove de- scribed from the surface of the ground to the depth of 100 feet below the deepest depth drilled in any exploratory well drilled during the. primary term of this lease on acreage with which said land is pooled as herein provided. IN•:•WITNE9S•.t. WHEREOF, this Instrument is executed on the date first above writtetv`' 7 ATTESTi .�,•,1 • CALHOUN COUNTY, TEXAS to BY ;�.,r , ;'? .: _ i/ �!C Il,ltr L' 8Y: ' �i ir• /'�. �J if'/l'J -�_ •�+ Ralph E. Wyatt, C➢•f ty Judge to THE STATE OF TEXAS S CD ^7 COUNTY OF CAL110UN S > BEFORE ME, the undersigned authority, a Notary Public in and for said county and State, on this day personally appeared RALFH E. WYATT, County Judge , known to me to be the person and officer whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same as the act and deed of said county for the purposes and consideration therein expressed, and in the capacity therein stated. GIVEN UNDER MY HAND AND OFFICIAL SEAL this- day of _92de 1983. My Commission Expires: Je� Notary Public r in and for the State of Texas THE STATE OF TEXAS COUNTY OF CALHOUN 1, MARY LOIS MCMAHAN, County Clerk in and for said County, do herby certify that the foregoing instrument, with its certificate of authentication, was tiled for record in my office, on the llth day of July A.O. 19 - 83 at 10.30 o'clock A. M., and duly recorded the J2Jh i d'ey. 6f,july_ A.D. 19 83 In the Deed Records In said County, in Vol. 366 on page 355- 35 8 •W'imessmY . hand and seat of the County Court of said County, at office in Port Lavaca, Texas, the day t.. and year last above named. MARY LOIS McMAHAN Clerk. County Cgu� alh n County BY -- _ , Deputy Barbara A. ill '� 91 BIDS AND PROPOSALS - INSURANCE - COUNTY PROPERTIES The following bids were received but no action taken at this time: INSURANCE PROPOSAL FOR CALHOUN COUNTY TEXAS PREPARED BY FOSS, CATES, HUDSON, & SIMS AGENCY, INC. THE FOLLOWING PROPOSAL MEETS OR EXCEEDS ALL BID SPECIFICATIONS SET FORTH IN THE "NOTICE TO BIDDERS." 1. FLOOD INSURANCE LIMITS OF LIABILITY $25,000. ANNUAL PREMIUM THREE-YEAR PREMIUM LIMITS OF LIABILITY $27,500. ANNUAL PREMIUM THREE-YEAR PREMIUM 2. BOILER & MACHINERY ANNUAL PREMIUM 3. AMBULANCE DRIVERS AND ATTENDANTS MALPRACTICE ANNUAL PREMIUM 4. AIRPORT LIABILITY ANNUAL PREMIUM 5. EOUIPMENT FLOATER DEDUCTIBLE $250. ANNUAL PREMIUM DEDUCTIBLE $500. ANNUAL PREMIUM $145.00 $395.00 $158.00 $434.00 $658.00 $2,014.69 $400.00 $4,110.00 $4,015.00 n �j 9N 6. COMPREHENSIVE AUTOMOBILE POLICY A.) GENERAL FUND & PRECINCTS 1,2,3 & 4. ' DEPOSIT PREMIUM $22,016.00 LESS ANTICIPATED DIVIDEND - 1,404.00 NET ANNUAL COST 20,612. 00 B.) SHERIFF'S FLEET DEPOSIT PREMIUM $ 5,238.00 LESS ANTICIPATED DIVIDEND - 232.00 NET ANNUAL COST 5,006.00 C.) COMBINED ANNUAL COST $25,618.00 7. COMPREHENSIVE GENERAL LIABILITY ANNUAL PREMIUM $11,127.00 8. DISTRICT CLERK'S ERRORS & OMISSIONS ANNUAL PREMIUM $517.00 9. COUNTY CLERK'S ERRORS & OMISSIONS: ANNUAL PREMIUM $572.21 10. ACCIDENT POLICY. THREE YEAR PREMIUM $1,641.25 THE FOLLOWING INSURANCE COMPANY'S ARE BEING BID: AETNA CASUALTY & SURETY CO. A+ XV AMERICAN GENERAL COMPANIES A+ XV AMERICAN GENERAL LLOYDS A+ XV GREAT AMERICAN SURPLUS LINES A+ XI HARTFORD ACCIDENT AND INDEMNITY A+ XV UNITED STATES FIRE INSURANCE CO. A+ XV S/7•/ S?2,�f PROFESSIONAL INSURANCE AGENTS, INC. 1610 N. LAURENT • P. O. BOX 2625 • 512 5783691 • VICTORIA, TEXAS 77902 June 29, 1983 County Auditor County of Calhoun 211 S. Ann - Courthouse Port Lavaca, Texas 77979 Re: Notice to Bidders Gentlemen: We appreciate receiving the specifications to bid specified insurance coverages for July 11, 1983, Because of the short time involved we find we will not have time to research the markets for best quotations and feel we cannot do you a proper service in this particular instance. Please do not construe this as a lack of interest, We would appreciate you keeping us on your list for future bids. Very truly yours, PROFESSIONAL INSURANCE AGENTS, INC, Alvin L. Boyd ALB:ch ALVIN L. BOYD •JOHN F. BRIMBERRY •ROGER B. DAWSON o RON DICKSON •ERVIN F. VRAZEL •ALLAN T. WEIGAND ASSOCIATES TOMMY HITZFELD •OOUG VRAZEL •BOB WOTIPKA HARDY McCULLOUGH • OPERATIONS MGR. •DARLA SIFFORD • COMPTROLLER •JIM POE • UNDERWRITING MGR. I 94 UTILITY PERMITS - GENERAL TELEPHONE COMPANY, PRECINCT NO. 2 Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the following permit be approved: 7D-135 (Fev. 8-75) Ai'r ,OVAL TO: General Telephone Company of the Southwest Attention: David J. Custer ect Coo-rdinator, Area P. 0. Box 1112 Robstown, Texas 78380 The Cc=. issioner's Court of Calhoun County offers no objections to the location on the right-of-way of your proposed buried co:=u- ications line as shown by accompanying drawings and notice dated 6-14-83 except as noted below. It is further intended t;.at the Co=issioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. Please notify Stanley Mikula Coli:-_ssioner of Precinc_ No. 2 telephone 512/552-9656 forty-eight (48) hours prior to starting cons ruction c' the line, in order that we may have a representive present. Co-rissioner's Court of Calhoun County, Texas, acting here- in by and through the Cauinty Judge and all the Co;amissioners persuant to res- olution passed on the _day of Ju1Y _ 19 83 , and duly recorded in the Minute Book of the Co=.. issioner's Court of ___Calhoun _County, "eras. R. yatt --' 95 CL (A ON !::5FALL-NON DATE 6 - 14-83 S CO'CR F OF Calhoun COUNTY A !i- 1 (lU.N i 1 JUDGt: Willis F. Jett6n Part L ... t., Texas a1 n I'- i c w is hereby gi cen that CD;:? AL T-F L:-HO-:E COMP. -.KY of the SOVTHiIEST j I I r 11 c-, a -. :7 "n 4 te '- i on ' i , e 4 t h 4 L, ! he : 4 F h;-a:--ay of a County ;.ad in ___—Coon Ly Texas as fall",: a Point550' southeast of S.b.01 Road, GTE proposes z, a b,-�vd cable tle southeast for 30'. ail be p'lo•.ed or cinched to a minimum depth of 30" and extended 3.5' -Drt.' 'ay. Sea Sketch -.-e :ccz;cn and de,c--Ption of this line and acsoci ated afpurtenances is b, three (3) 'rr-ies 0, d.-a'-4rF-' et -.tied to this notice. a -,d ;,.a n,d .,, the County Road j gbt-of - .av is !.vs. "o ra T., 6 i'r 'si ., it is expresslc t:.is w'z,,e ".y al Telephone Cc. -.pony of the !_r, z* -,n,.snt or ial-jza :.,enL of -t:.sE anth.rizy' c,. rgll. .ov g7 --.v !c v or ray It anted in the future and any cr.'s': -e SI.11 1't ril, cod void. august 1 19 83 ToJect Co.rcllrator, ,Area P. 0. Bx 1112 Texas 78380 I &T. E. LSLE F-xls-rlfjg Z'30 7�.rDpc=ED G.T.E. INSIDE TiA B GENERAL TEI-EP C C PAW APPOINTMENT OF ELECTION JUDGES & ALT. JUDGES, DESIGNATION OF POLLING PLACES Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the following appointments of Election Judges, Alternate Judges and designation of polling places be made to hold only those elections conducted by the County for the year 1983-84, as prescribed by the Legislature. The clerks must be selected by the Judges ap- pointed below and in accordance with the Texas Election Code. Absentee Canvassing Judge Mrs. George Fred Rhodes Election Precinct No. 1 Mrs. G. C. Boyd, Judge Courthouse Annex Mrs. Leona Reed, Alt. Election Precinct No. 2 Mrs. Leo Wilborn, Judge Agriculture Bldg. Mrs. Robert Walthal, Alt. Election Precinct No. 3 Mrs. Martin Dolezal, Judge Jackson Elem. School Mrs. Joe Delgado, Alt. Election Precinct No. 4 Mr. Gene Morris, Judge Prct. 1 Whse.,Magnolia Beach Mr. 0. E. Sacher, Alt. Election Precinct No. 5 Mrs. S. A. Bradley, Judge Farmers' Gin Office Mrs. Johnnie Blinka, Alt. Election Precinct No. 6 Mrs. Chas. Moore, Jr., Judge Travis Middle School Mrs. Max Pina, Alt. Election Precinct No. 7 Mrs. Fred Marek, Judge Prct. 2 Whse., Six Mile Mrs. Gladys Mikula, Alt. Election Precinct No. 8 Mrs. Gene Barnett, Judge Texas Hwy. Dept. Office Mrs. Tom Gibson, Alt. Election Precinct No. 9 Mrs. Carl Partlow, Judge First Baptist Church Mrs. Lavonne Burgess, Alt. Election Precinct.No. 10 Ervin Hermes, Judge Olivia Community Ctr. Mrs. Frances Peterson, Alt. Election Precinct No. 11 Mrs. Larry Hamilton, Judge Point Comfort City Hall Mrs. Bernice Harberson, Alt. Election Precinct No. 12 Mrs. Oleta Rutherford, Judge School District Office Mrs. Lester Priddy, Alt. Election Precinct No. 13 Mrs. Maria Zirkelback, Judge Sr. Citizens' Ctr. Annex Mr. James E. King, Alt. Election Precinct No. 14 Mrs. Harold Evans, Judge Calco Grain Co. Office Election Precinct No. 15 Mrs. Mrs. Judy Nunley, Alt. J. R. Gaskamp, Judge Prct. 4 Whse., Seadrift Mrs. Lucille Gohlke, Alt. Election Precinct No. 16 Mrs. Clara Thumann, Judge Port O'Connor Fire Station Mrs. Pauline Gonzales, Alt. Election Precinct No. 17 Mrs. Joe Ray Custer, Judge Moreman Gin Office Mrs. Georgia Milner, Alt. Election Precinct No. 18 Mrs. L. C. Gossett, Judge Roosevelt Elem. School Mrs. Marie Hugo, Alt. 97 BIDS AND PROPOSALS - ICU MONITORING EQUIPMENT, HOSPITAL Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried,:that the County Auditor be authorized to advertise for bids with bid opening set for August 8th at 10:00 A. M. CONTRACTS AND AGREEMENTS - CIVIL DEFENSE - EMERGENCY MANAGEMENT Motion by Commissioner Hahn, -seconded by Commissioner Lindsey, and carried, that the following order be approved changing the name from Civil Defense to Emergency Management: COMMISSIONERS COURT ORDER NO. BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS, ESTABLISHING A"PROGRAM OF COMPREHENSIVE EMERGENCY .MANAGEMENT WHICH INCLUDES THE MITIGATION, PREPAREDNESS RESPONSE AND RECOVERY PHASES OF EMERGENCY MANAGEMENT; ACKNOWLEDGING THE OFFICE OF EMERGENCY MANAGEMENT DIRECTOR,_ AUTHORIZING THE APPOINTMENT OF AN EMERGENCY MANAGEMENT COORDINATOR; AND PRO- VIDING THE DUTIES AND RESPONSIBILITIES OF THOSE OFFICES; IDENTIFYING AN OPERATIONAL ORGANIZATION; GRANTING NECESSARY POWERS TO COPE WITH ALL PHASES OF EMERGENCY MANAGEMENT WHICH THREATEN LIFE AND PROPERTY IN THE COUNTY OF CALHOUN; AUTHORIZ- ING COOPERATIVE AND MUTUAL AID AGREEMENTS FOR RELIEF WORK BE- T14EEN THIS AND OTHER COUNTIES OR CITIES FOR RELATED -PURPOSES; PROHIBITING UNAUTHORIZED WARNING AND ALL -CLEAR SIGNALS AND MAKING VIOLATIONS A MISDEMEANOR PUNISHABLE BY FINE NOT TO EXCEED $200.00. S, the the identificationOf potential hazardsand Commissioners fthe the Prevention ionCalhoor finds that .their effects must be an on -going concern of the County if themlives tand of property of the populace are to be protected; and WHEREAS, the Commissioners Court hereby declares that the preparation of a plan, and the means for its implementation, for the protection of lives and property in the County of Calhoun from natural or man -caused disasters or threat thereof is immediately essential; and WHEREAS, the Commissioners Court further finds that in times of disasters which may imperil the safety of the inhabitants of the County, or their property, it becomes necessary to effectuate and place into operation the preconceived plans and preparations with a minimum of delay; and rs adoption, and implementationeof suchplansare Court finds, hnowfimperativeerere, that the preparation, BE IT ORDERED, ADJUDGED AND DECREED BY THE COMMISSIONERS -COURT OF CALHOUN COUNTY, TEXAS: Section 1. There exists the office of Emergency Management Director of the County of Calhoun, which shall be held by the County Judge in accordance with state law. (a) An Emergency Management Coordinator may be appointed by and se at the pleasure of the Director; rve (b) The .shallfor ng a roram of tor resp le comprehensive emergencycmanagementbwithinothebCounty and dforicarryinggout the duties and responsibilities set forth in Section 4 of this order. lie may Coordinator, but delegate authority for execution of these duties to th ultimate responsibility for such execution shall remain with the Director. 4 Section 2. The powers and duties of the Director shall include an on -going survey of actual or potential major hazards which threaten life and property within the County; and an on -going program of identifying and re- quiring or recommending the implementation of measures which would tend to prevent the occurrence or reduce the impact of such hazards if a disaster did occur. As a part of his responsibility in hazard mitigation, the Director shall supervise the development of an emergency management plan for Calhoun County, and shall recommend that plan for adoption by the Commissioners Court along with any and all mutual aid plans and agreements which are deemed essential for implementation of such emergency management plan. The powers of the Director shall include the authority to declare a state of disaster, but such action may be subject to confirmation by the Commissioners Court at its next meeting. The duties of the Director shall also include the causing of a survey of the availability of existing personnel, equipment, supplies and services which could be used during a disaster, as provided for herein, as well as a con- tinuing study of the need for amendments and improvements in the emergency management plan. Section 3. The County Judge is hereby authorized to join with the mayors of the cities in Calhoun County in the formation of an Emergency Manage- ment Council for the County of Calhoun and shall have the authority to cooperate. in the preparation of a joint emergency management plan and in the appointment of a joint Emergency Management Coordinator, as well as all powers necessary to participate in a county -wide program of -emergency management insofar as said program may affect Calhoun County. Section 4. The duties and responsibilities of the Emergency Manage- ment Director shall include the following: (a) The direction and control of the actual disaster operations of the Calhoun County Emergency Management organization as well as the training of Emergency Management personnel. (b) The determination of all questions of authority and responsi- bility that may arise within the Emergency Management organization of the County. (c) The maintenance of necessary liaison with other county, municipal, district, state, regional, federal, or other Emergency Management organizations. (d) The marshaling, after declaration of a disaster as provided for above, of all necessary personnel, equipment or supplies from any department of Calhoun County to aid in the carrying out of the provisions of the emergency management plan. (e) The issuance of all necessary proclamations as to the existence of a disaster and the immediate operational effectiveness of the Calhoun County emergency management plan. (f) The issuance of reasonable rules, regulations or directives which are necessary for the protection of life and property in Calhoun County. Such rules and regulations shall be filed in the office of the County Clerk, and shall receive widespread publicity unless publicity would be of aid and comfort to the enemy. -- 99 ' (g) The supervision of the drafting and execution of mutual aid agreements, in cooperation with the representatives of the state and of other local political subdivisions of the state, and the drafting and execution, if deemed desirable, of an agreement with the cities located in Calhoun County for the county -wide coordination of Emergency Management efforts. (h) The supervision of and final authorization for the procurement of all necessary supplies and equipment, including acceptance of private contributions which may be offered for the purpose of improving Emergency Management within the County. (i) The authorizing of agreements, after approval by the County Attorney, for use of private property for public shelter and other purposes. Section 5. The operational emergency management organization of. Calhoun County shall consist of the officers and employees of the County so designated by the Director in the emergency management plan, as well as organized volunteer groups. The functions and duties of this organization shall be distributed among such officers and employees in accordance with the terms of the emergency management plan. Such plan shall set forth the form of the organization, establish and designate divisions and functions, assign tasks, duties and powers, and designate officers and employees to carry out the pro- visions of this order. Insofar as possible, the form of organization, titles, and terminology shall conform to the recommendations fo the State Division of ' Emergency Management of the State of Texas and of the Federal Government. Section 6. Any unauthorized person who shall operate a siren or other device as as to simulate a warning signal, or the termination of a warning, shall be deemed guilty of a violation of this order and shall be subject to the penalties imposed by this order. Section 7. At all times when the orders, rules, and regulations made an promulgated pursuant to th.s order shall be in effect, they shall super- sede and override all existing orders, rules, and regulations insofar as the latter may be inconsistent therewith. Section 8. This order shall not be construed so as to conflict with and State or Federal statute or with any military or naval order, rule, or regulation. Section 9. This order is an exercise by the County of its govern- mental functions for the protection of the public peace, health, and safety and neither Calhoun County, the agents and representatives of said County, or any individual, receiver, firm, partnership, corporation, association, or trustee, or any of the agents thereof, in good faith carrying out, complying with or attempting to comply with, any order, rule or regulation promulgated pursuant to the provisions of this order shall be liable for any damage sus- tained to persons as the result of said activity. Any person owning or con- , trolling real estate or other premises who voluntarily and without compensation grants tothe County of Calhoun a license of privilege, or otherwise permits the County to inspect, designate and use the whole or any part or parts of such 100 real estate or premises for the purpose of sheltering persons during an actual, impending or practice enemy attack shall, together with his successors in interest, if any, not be civilly liable for the death of, or injury to, any person on or about such real estate or premises under such license, privilege or other permission or for loss of, or damage to, the property of such person. Section 10. No person shall have the right to expend any public funds of the County in carrying out any Emergency Management activity authori- zed by this order without prior approval by the Commissioners Court, nor shall any person have any right to bind the County by contract, agreement of other- wise without prior and specific approval of the Commissioners Court. Section 11. It shall be unlawful for any person willfully to obstruct, hinder, or delay any member of the Emergency Management organiza- tion in the enforcement of any rule or regulation issued pursuant to this order, or to do any act forbidden by any rule or regulation issued pursuant to the authority contained in this order. It shall likewise be unlawful for any person to wear, carry or display any emblem, insignia of any other means of identification as a member of the Emergency Management organization of the County of Calhoun, unless authority to do so has been granted to such person by the proper officials. Convictions for violations of the provisions of this order shall be punishable by fine not to exceed Two Hundred Dollars ($200.00). Section 12. Each employee or any individual that is assigned a function or responsibility shall solemnly swear or affirm to support and defend the Constitution of the United States, laws of the State of Texas and the orders of the County of Calhoun. Section 13. If any portion of this order shall, for any reason, be declared invalid, such invalidity shall not affect the remaining provisions thereof. Section 14. All orders, parts of orders, or resolutions in conflict herewith are expressly repealed. READ AND APPROVED on this the %` day of 10 Count of Calhoun, fR . Wyatt,County Judge Calhoun County, Te Leroy T Co ssioner, Precinct One f GC Stanley L. ik la, ommi.ssioner, Precinct 7tro 101 ATTEST: Mary Lcas Md-Mahan, County Clerk Pegg f ndsey, Commissioner, Precinct Three Oscar Hahn, Commissioner, Precinct Four 10 N r� I I BIDS AND PROPOSALS - CHANGE IN BIDDING PROCEDURE Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the bidding procedure be change to increase the maximum bidding to $5,000.00 in lieu of the maximum of $3,000.00 previously agreed on. TAXES, GENERALLY, DISCOUNT FOR EARLY PAYMENT Sec. 31.05 of the State Property Tax Code, as amended, reads that the governing body of any taxing unit may grant the following discounts to apply regardless of the date bills are mailed: a, three percent if the tax b. two percent if the tax is c. one percent if the tax is is paid in October or earlier, paid in November, and paid in December. The second method added by HB 426 allows the governing body to provide discounts as follows if tax bills are mailed after Sept. 30th. Whereupon a motion was made by Commissioner Mikula, seconded by Commis- sioner Belk, and carried, that discounts be allowed as follows if the tax bills are mailed after Sept. 30th: a. three percent if the tax is paid before or during the calendar month following the date bills are mailed, b, two percent if the tax is paid during the second full month following the date bills were mailed, and C. one percent if the tax is paid during the third full month following the date bills were mailed. ACCOUNTS ALLOWED - COUNTY Claims totalling $146,164.77 were presented after reading and verifying same, a motion Belk, seconded by Commissioner Mikula, and be approved for payment. ACCOUNTS ALLOWED - HOSPITAL next full calendar calendar by the County Auditor and was made by Commissioner carried, that said claims Claims totalling $10,221.02 were presented by the County Auditor and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Belk, and carried, that said claims be approved for payment. BUDGET The Court worked on the 1984 budget. Recessed until 9:00 A. M. Tueaday. 03 JULY 12, 1983 - 9:00 A. M. All members BUDGET The Court worked on the 1984 budget. Recessed until 9:00 A. M. Wednesday, July 13th. JULY 13, 1983 - 9:00 A. M. sent All members present BUDGET The Court -worked on the 1984 budget. Recessed until 9:00 A. M. Thursday, July 14th. JULY 14, 1983 - 9:00 A. M. All members present BUDGET , The Court worked on the 1984 budget. Recessed until 10:00 A. M. Friday, July 15th. , JULY 15, 1983 - 10:00 A. M. All members present BIDS AND PROPOSALS -.COUNTY PROPERTY, INSURANCE Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the low bid of Foss,Cates & Hudson be accepted for insurance on county properties. BIDS AND PROPOSALS - COMPACTOR, LANDFILL Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that the bids which were opened Monday, July llth be tabled until the next meeting of the Commissioners' Court. SHERIFF Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the Sheriff be allowed ,$1152.00,for.extra help in his department to control illegal dumping of garbage in the Port O'Connor area but leave the date to be determined by Sheriff Lacy and Commissioner Hahn. 104 COUNTY TREASURER'S MONTHLY REPORT The County Trassurer presented her monthly report and after reading and verifying same, a motion was made by Commissioner Mikula, second- ed by Commissioner Hahn, and carried, that said report be approved. TAX ASSESSOR -COLLECTOR - MONTHLY REPORT ' The Tax Assessor -Collector presented his report for the month of May and after reading and verifying same, a motion was made by Commissioner Belk, seconded by Commissioner Hahn, and carried, that said report be approved. FLOOD INSURANCE - ENFORCEMENT OF ORDER - Mr. Bob Mansfield asked to meet with the Court concerning a letter he received from Donald W. Ragin, Calhoun County building inspector, on January 26, 1983. Mr. Ragin read the following letter: TO: Commissim er's Court, Calhoun County FROM: Donald W. Ragin, Buidling Inspector SUBJ. Mansfield letter agenda item this date. ' I have for some time been accumulating the information necessary to formulate a decision relative to this matter. I still need to have some information from the attorney. I assure the Court that a decision will be made within the next thirty days. Respectfully submitted (s) Donald W. Ragin Donald W. Ragin, Building official Mr. Mansfield told the Court he felt a decision should be made today since this thing has dragged on for six months but the Court granted Mr. Ragin the additional 30 days requested in the above letter. ACCOUNTS ALLOWED - COUNTY Claims totalling $296,353.19 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Hahn, seconded by Commissioner Mikula, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $240,243.31 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Belk, seconded by Commissioner Mikula, and carried, that said claims be approved for; -payment. 1-05 1982 OUTSIDE AUDIT County Auditor, Ben Comiskey, and Dee Harkey with Harkey and Company reviewed the 1982 Audit prepared by Harkey and Company. A motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, the the audit be accepted. THE COURT ADJOURNED. REGULAR AUGUST TERM THE STATE OF TEXAS X X COUNTY OF CALHOUN X HELD AUGUST 8, 1983 BE IT REMEMBERED, that on this the 8th day of August, A. D. 1983, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of this Commissioners' Court, _vithin said County and State, and there were present on this date the following members of the Court, towit: R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: BIDS AND PROPOSALS - HOSPITAL, ICU MONITORING EQUIPMENT The followingebids were received and read, whereupon a motion was made by Commissioner.Mikula, seconded by Commissioner Lindsey, and carried, that the low bid of Hewlett-Packard Co. in the amount of $47,499.05 be accepted: For I. C. U. MONITORING SYSTBI For Champ Traylor Memorial Hosptial To Be Opened Monday, August 8, 1983 at 10:00 A.M. Total Bid Price $ 47,499.05 Delivery Date 10 weeks from receipt of order Name of Bidder: Hewlett-Packard Company Address: 10535 Harwin Drive 77 LJ City, State, Zip: Authorized Ao(; Houston TX.._ 77036 l;rIII cII Ccncr:!1. manager Fi For I. C. U. MONITORING SYSTEM For Champ Traylor Memorial Hosptial To Be OpenedMonday, August 8, 1483 at 10:00 A.M. Total Bid Price (Without Options) Delivery Date Naim of Bidder Address City, State, Zip: 71,800.00 90 days ARO — FOB New Berlin, Wisconsin MIDWEST ANALOG & DIGITAL, INC. 16308 W. Glendale Dr. New Berlin, WI 53151 Authorized Signature: Title: National Sales Manager 1-0 7 CONTRACTS AND AGREEMENTS - EMERGENCY MEDICAL SERVICES Commissioner Mikula reviewed the new intergovernmental contract between City of Port Lavaca, Champ Traylor Memorial Hospital and Calhoun County, whereupon a motion was made by Commissioner Mikula, seconded by Commissioner Belk, and carried, that the following agreement be approved: CONTRACT MR AMBULANCE SERVICES , THE STATE OF TEXAS KNOW ALL MEN.BY THESE PRESENTS: COUNTY OF CALHOUN THIS AGREEMENT made and entered into this the day of , 1983, by and between Calhoun County, Texas, acting by and through its duly elected Commissioners Court, hereinafter called COUNTY, the City of Port Lavaca, a muni- cipal corpo-.ation.in Calhoun County, Texas, acting by and through its duly elected City Council, hereinafter called CITY, and Champ Traylor Memorial Hospital, a County hospital in Calhoun County, Texas, acting by and through its duly appointed Board of Trustees, hereinafter called HOSPITAL. W I 'T N E S SET H: Acting pursuant to Article 4413 (32c) V.A.T.S., and amended, and in ' consideration of the mutual covenants and conditions contained within, the suf- ficiency of which is hereby acknowledged and confessed by all the parties hereto, the County, the City and the Hospital hereby agree as follows: I. The purpose of.-this_Agreement is to provide for ambulance service within Calhoun County, Texas -and -in the City of Port Lavaca, with said service in include a fully equipped ambulance service, as hereinafter determined by the parties, to be operated 1.y Paramedics or Emergency Medical Technicians, de- pending upon availability of trained personnel, who shall be under the control and supervision of the.Hospital,.and who shall stand by at the EMS Headquarters while on d*.7ty and said service and personnel shall be maintained and administered from and by the hospital.:.' ospital. - II. To accomplish the purposes and objectives of this Interlocal Coopera- tion Act Contract between the parties, the County and City hereby expressly agrree to provide the following: 060 (a) The City and County shall each pay a fixed percentage of the total cost of the ambulance service. The budget will be developed by the F14S Ad- visory Committee. Unanimous approval is required by the committee to approve the EMS Budget. The primary term of this contract is October 1, 1983 to September 31, 1984 during which term the City shall pay $101,000 (44%) and the Count fir/ y shall pay $1��,000 (56%) of the total operating cost of $229,000. Notice must be served by either party between July 1 to August 15 of intent to request a change of the percentage for the fol- lcwing budgetary period. Total cost is defined as the total amount budgeted for operation of the EMS Department in the Hospital Annual Budget. (b) The City and County will each reimburse the hospital 1112 of it's annual pro -rated share of costs, based upon Paragraph II (a) hereinabove, on a monthly basis. To accomplish the purposes and objectives of this Interlocal Cooper- ation Act Contract between the parties, the Hospital hereby expressly agrees to provide the following: (a) The Hospital shall administer the ambulance service and shall provide all administrative services necessary in support of ambulance service operations including, without limitation by enumeration, billing. (b) The Hospital governing board shall determine the rates to be charged for the ambulance service. (c) The.Hospital shall provide all necessary space for parking of the ambulance vehicle, storage of the medical supplies required for the use and operation of the vehicle, and office space for the ambulance service employees. (d) The Hospital shall pay the salaries of the ambulance service personnel subject to the reimbursement provisions contained herein. (e) Hospital shall collect the fees charged for the ambulance service. Twelve percent of total billings shall be retained by the hospital -2- ffl9 for administrative costs, contractual adjustments, and bad.debts. All other fees collected for ambulance service shall be retained in a special fund to be used expressly for equipment replacement. (f) Hospital shall control and direct the ambulance service personnel and may assign each of them such other duties as may be deemed appropriate by the Hospital, provided that such additional duties shall not interfere with the performance of their primary duties. None of the other parties hereto shall exercise an control over the ambulance service personnel as a result of this Contract. (g) Hospital shall -monthly provide City and County with a list of all' direct and indirect costs related to the ambulance service for pur— poses of —their review. IV. This Agreement shall be for an indeterminate period. Any party to ' this Agreement may terminate same upon the giving of at least twelve (12) ' months written notice to other parties of its intent to terminate. V, Because of the interdependency on each of the parties to perform ' the specific covenants.contained in this Agreement, the parties hereby mutually agree that in.the event of default or failure on the part of any one or more of the parties to perform any term, covenant or condition contained herein, such terms, covenants and conditions shall be enforceable by specific performance.. VI. This Agreement; in its entirety, shall be binding upon all parties hereto, their respective successors and assigns. ' IN WITNESS IMEREOF all the parties hereto have executed this Agree— ment in triplicate originals by their respective presiding officer, and pursuant .to Resolutions of each of their governing bodies on or about the first day written above. —3- 0 lio PASSED AND APPROVED this the ATTEST,:, K nneth D. Lester, May i City of Port Lavaca, Texas L ene S.-.Sulton, ity Secretary Accepted, as an amendment to the above reference Contract for Ambulance Service,this the _ day of 198 ATTEST:. _ Rol�o Reyes; -Sr ; Secretary CHAMP.TRAYLOR MEMORIALHOSPITAL Wayne hmeyer, Presid Board f Trustees.: ' Accepted as an amendment to the above eference Contract for Ambulance �p Service this the � day -of A 04r1 y , 198,3. U CALHOUN COUNTY, TEXAS By: ATTEST,', Ralph Wya 'County Judge IlAziq k, Mary L is McMahon, County Clerk INSURANCE - HOSPITALIZATION Leo Westerholm met with the Court to discuss a change in Federal Law which now requires that if a person eligible for Medicare is employed that the employer plan be primary coverage and Medicare be secondary coverage for hospitalization insurance, whereupon a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the following reports be accepted and the County Treasurer be authorized to pay the additional premium, I' effective August 1, 1983, covering employees over 65 years of age. A Mutual Company EMPLOYEE OVER 65 DATE OF BIRTH SPOUSE OVER 65 DATE OF BIRTH CHARLES E. BAKER........ 8/10/15........ WILMA L. BAKER ........ 9/15/18*** CHARLES B. BARBER ....... 6/25/18........................................ VERNON M. DAMSTROM ...... 9/30/17........ ROSE.C. DAMSTROM...... 10/30/18**** ORVAL F. GRAHAM ......... 12/31/12. ***** .................................... RTIAYF. F. SIKES.......... 1/11/17........................................ ALICEM. WASSERMAN...... 5/28/03........................................ ***** FnNA T_ WHITTAKER .......2/20/17............•...................•..••.. RALPHE. WYATT...:....... 3/1/18......................................... ***ELIGIBLE FOR MEDICARE 9/1/83 ****SPOUSE NOT COVERED AS A DEPENDENT AT 7HIS TIME AND WOULDN'T BE ELIGIBLE FOR MEDICARE TILL 10/1/18—JW y77,heAU&T Ojeet ^'1'`lical b'tiPi�Nml� *****OVER AGE 69 Ii2 NAME OE' Er1l131'.0YEF." EMPLOYEE'S SPOUSE SPOUSE'S EMPLOYEE !)ATE OF (IF COVERED DATE OF NAME SOC.SEC.NU. BIRTH UNDER PLAN) BIRTH CHARLES E. BAKER 550-2.-0054 8/10/15 WILMA L.. BAKER 9/15/18 CHARLES B. BARBEH 518-10_?.^_68 6/25/18 FAYE C. BARBER 10/3/38 VERNON M. DAMS'THOM 449-42-2137 9/30/17 RUBYE F. SIKES 466-60-0391 1/11/17 EDNA T. WHITTAKER 4511-27-0426 2/20/17 RALPH E. WYATT 507-14-8468 3/1/18 ROSA L. WYATT 8/26/25 EMPLOYEE SELECTTON EMPLOYER PLAN MEDICARE xxxxx xxxxx xxxxx CALHOUN COUNTY POLICYOWNER 23112 GROUP NUMBER NOTICE TU ACTIVE EMPLUYEES AGE, 65 THROUGH u9 CI:NGE IN FEDERAL LAW MANDATES ACTIVE EMPLOYEES AGE 65 THROUGH 69 BE GIVEN AN OPTION TO CON- . i::X- THE EMPLOYER PLAN (PAN-AMERICAN GROUP COVERAGE) OR ELECT MEDICARE ONLY. THE EMPLOYEE MAY ALSO ELECT SPOUSE COVERAGE UNDER THE EMPLOYER PLAN IF THE SPOUSE IS ALSO AGE 65 THROUGH 69. PAST, MEDICARE HAS ALWAYS BEEN PRIMARY, BUT NOW WILL BE SECONDARY IN PAYMENT OF ANY CLAIM THE EMPLOYER PLAN HAS PAID, IF THE EMPLOYEE ELECTS TO CONTINUE THE EMPLOYER PLAN. THE. EM- i`. PLAN CAN NO LONGER SUPPLEMENT MEDICARE. THE CHOICE IS EITHER THE EMPLOYER PLAN SUPPLE- !'=i!"D BY MEDICARE, OR MEDICARE ONLY. .:0ST OF THE EMPLOYER PLAN FOR AGE 65 AND OVER, IS THE SAME PREMIUM RATE AS THAT FOR AN EM- ' F OYSF. AND HIS SPOUSE UNDER 65. AS THE EMPLOYEE CONTRIBUTION IS $28.00 PER MONTH WITH DEPENDENT E: i':1GE UNDER AGE 65, THE EMPLOYEE CONTRIBUTION FOR EMPLOYEES OVER AGE 65 WITH DEPENDENT COVER - y ` '.SILL ALSO BE $28.00 PER MONTH. THERE IS NO CHARGE FOR EMPLOYEE ONLY COVERAGE FOR EMPLOYEES CF ANY AGE. -' 7-E BEST OF OUR KNOWLEDGE, PART B MEDICARE COSTS $12.20 PER MONTH. THE COST IS SUBJECT TO CSA','E ANNUALLY (USUALLY JULY 1). PLEASE BE WARNED THAT IF YOU DO NOT ENROLL FOR PART B MEDICAR ':.HEN FIRST ELIGIBLE IT WILL COST MORE PLUS THERE MAY BE THE PENALTY OF A WAITING PERIOD. YOU WILL FIND A BRIEF OUTLINE OF MEDICARE BENEFITS VS THE EMPLOYER PLAN WITH PAN-AMERICAN ..1r7 INSURANCE COMPANY. MEDICARE - EMPLOYER PLAN Medicare Service Benefit Pays $1,000,000.00 POLICY -: osp'taliza lion First 60 days All but Mil Semio,i.,ate room and board, $300.00 S.A. general nursing, and miscella- nec,:s hpspital services and supo�!es 61st to 901h day All but $76 HOSPITAL CHARGES ALL OTHER CHARGE naea.s, soecial care units, Drugs, lab tests, diagnostic a day 1st 2500-IN FULL(A.S.P) $100 CAL.YR.DED. .-rays, medical supplies, oper- aNnc anrecovery room, 3ne5:nes!a. and rehabilitation 90th day to 150th day All but $152 THEN 80_ % THEN 80% sewices a day 100.00 Beyond 150 days Nothing 2000.00-i 20% = 400.00 - 1 500.00 NO MORE PosmosDaal skilled nursing First 20 days 100% 100% THEREAFTER =a,e :n 3 :acch;y approved by recica,e, you must have been Additional 80 days All but $38.00 .n a hospital for at least 3 day inc enter the facility within 30 Beyond 100 days Nothing jays after discharge from the Hospital Medicare Service Benefit Pays Medical Expenses Physician's services, 80% of Medi- inpatient and out- card s reason - patient medical ser- able charge - vices and supplies at z (after $75 hospital, physical and deductible) , speech therapy, and ambulance OTHER BENEFITS Blood As In -Patient All but 1st 3 pinta Blood As Outpatient 80% df eligible expense after ' 1st 3 pints . Private Duty Nurse raduate RN or LPN Nothing, PLEASE REVIEW THE ABOVE INFORMATION. LET US KNOW IF YOU WANT THE EMPLOYER PLAN OR MEDICARE. IN- ' D::�b.7? YOUR CHOTCE IN THE SPACES PROVIDED BELOW. THEN SIGN THIS FORM IN THE SPACE PROVIDED. TEANK YOU. I ELECT THE COVERAGE UNDER THE EMPLOYER I ELECT MEDICARE ONL SIGNATURE PORT O'CONNOR FIRE DEPARTMENT Edward Lambright reported to the Court the progress and future plans of the Port O'Connor Fire Department. He asked the Court to consider the purchase of a 1 ton truck chassis to be used as a rescue truck to make calls with the ' Port O'Connor ambulance. The cost of the truck would be between $11,000.00 and $16,000.00. He asked the County to appropriate $10,000,00 and stated they would raise the balance of approximately $6,000.00 which would cover the balance on the truck plus the equip- ment. The Court told Mr. Lambright that the financing of this truck would be discussed at the budget work session to be held later this month. ELECTIONS - OPTICAL SCANNING SYSTEM, CENTRAL COUNTING STATION The matter of changing the voting procedures in elections to be held by Calhoun County was discussed. Among the items discussed was the following: 1. Changing from paper ballots to optical scanning system 2. Establishing a central counting station 3. Designating location of central counting station 4. Naming person in charge of central counting station Whereupon a motion was made by Commissioner Hahn, seconded by Commissioner Belk, and unanimously carried, that Calhoun County change its' voting procedure from paper ballots to optical scanning system; that a central county station be established in the County Clerk's office on election night and that the County Clerk be named Manager/Election Judge of the central counting station; and that this order include all elections to be held by Calhoun County including absentee voting. GUADALUPE-BLANCO RIVER AUTHORITY - PERMITS A motion was made by Commissioner Mikula, seconded by Commissioner Belk, and carried, that Calhoun County grant a permit to GBRA to install facilities as shown on the following instruments with the understanding that by the usage of such permit GBRA agrees that such facilities and theinstallation, maintenance and usage thereof shall be subject to all of the terms and provisions set out in the original contract between GBRA and Calhoun County dated March 21, 1072 and recorded in Vol, R, Pg. 307 of the Commissioners' Court Minutes of Calhoun County, Texas, and that GBRA agrees to be bound by all such terms and provisions. 115 _c..JJCE OCNNHTION INFOG'10.TION C.ALHOUi COUNTY RURAL WATER SUPPLY SYSTEM Data (To Be Cocpleted by Operations) o. -:e. of Customer Requesting Service: Mack Kasper _ C. L_-..,er of Connections Wanted: one D. :iiD Si,eet Number: - _, Ccs:,ser Number To 5e Assioned: 152502 ., ,cis for Fddi ti onal Customers To Be Served by the Proposed Line: Review (To Be Completed by EngineerinO ...=�:e'•red by Engineering: Date .. .-.__...._nded for installation as submitted DATE SIGIiFTURE ended for installation as follows: DATE SIGNATURE f lnstallation (To 5e Completed by operations) irscallation completed E_ ___ SIGNATURE .. -zrzs: (If Instailxt!^:, differs from.recomnendations) "As Built Plans:" TI GN"'I Cp.' �=re /1�,15Li oZ SERVICE CO';NECTIOR It;EGui;;T10Ii CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM I Ccnnecticn Data (To Be Completed by Operations) A. DATE: July 28, 1983 r ^ B. Name of Customer Requesting Service: tit l l tam Fevell C. N,..ber of Connections Wanted: one - !, D Nap Sheet Number: D-Ia -�✓ ✓_UJ�JJ.. ��� - C'_s=,,er Number To Be Assigned: I62503 by the Proposed Line:,. ` Prospects for Additional Customers To Be Served < L 4 ;ir�eering Review (To Be Completed by Engineering) / - A. =_oeived by Engineering: Date 3. Recc,-:ended for installation as submitted DATE SIGNATURE _ , C. Re:c•-ended for installation as follows: DATE SIGNATURE _. Report of Installation (To Be Completed by Operations) .. A. Installation completed DATE—SIGNATURE > it 9. Re -arks: (If Instal lation'differs from, reco=eridations) - .N(o ',- , ! 1 I � q T I to "As Built Plans:" Operations: D__ 1 DRE e.: 5'7 J i" _:ineering: SERVICE CO'CLLCT loll !!li 0;1!1,T 1 G.'; ;a 0"7� CALHOU1 COUNTY RUr'11. WATER SUPPLY SYSIEM ;i^n Data (To Be Completed by Operations) n ' 1, - 3. Nfare of Customer Requesting Service: Ronald E. Raven 1 C. „_-her of Connections Wanted: .,rn e D '!lap Sheet !Number; 1-I4 _ C.stc-:er Y.ucber To Be Assigned: 162500- Pro:Pects for Additional Customers To Be Served by the Proposed Line: - "r510;- 'aLass . , - r: a -1 ' _::;ir•ee. ing Review (To Be Completed by Engineering) 7 'o r. vio A. F.ecei ved by Engineering: Date- 3, -..co,=ended for installation as submitted DATE C. .Recc=ended for installation as fbllows: -- `'- DATE STGNNA7URE i s 1995- _- ;, deport of Installation (To Be Completed by Operations) ,• �•". �. ,p>•_j A. Installation completed B. P.-Marks: (if Installation• differs from. recommendations) 1 r Posted to "As Built Plas: D;•ratiors _ __ _— _ "P 0 CAL HOL!: CCU.';TY RURAL WATER SUPY SYSTEM Data (To Be Cc-.pleted by Operations) A. DATE: a. Care of Customer Requesting Service: Joan o. winder C. -.osr of Connections Wanted: one- ., '_. . ai S—t :7cr.�Ser. C'Js"--er ^525C1 - `r-spec*s far Additional Customers To Be Served by the Proposed Line: : Review (To Be Completed by Engineering) ., _-,__ring .. � _eived by Enc;ne eri ng: Dace__ f„r installation as scbmit<ed _. .. _.,,.. DFTE-,3NATURE `ollows: C. :,e:c,—znded for installation as I711 r,- - DATE SIG:iATU—RE __.- __-4- -- --- — ;. E¢:crt of Installation (To Be Completed by Operations) -- "- A. Installation ccmpleted — --_ ----- —i—_ e 5. re.7,arks: (if Installatioi differs from. recormendationr) �I ,,,illy Z. G earl r _ ' Posced to "As BCllt Plars:" C-... ".Ll❑❑775 C 6 E 5'r r iE c✓ A D Dri,v . FAIRGROUNDS - BAUER EXHIBIT BUILDING, CHANGE ORDER #1 Upon motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, the following change order in the amount of $28,258.00 was approved: CHANGE ORDER NUMBER 11 DATE 7-20-83 Owner's Project No. Engineer's Project No. Project Livestock Show Barn (Bauer Exhibit Building) Contractor Marshall Lumber & Hardware, Inc. Contract Date 5-26-83 Contract For Building of livestock show barn (Bauer Exhibit Building), To: Marshall Lumber & Hardware, Inc., P.O. Box 209, Port Lavaca, Texas 77979 You are directed to make the changes noted below in the subject contract: Owner Calhoun County By RE. Wyatt, County Judge Date�Q ,a Nature of Change: Additional items requested - see attached list The changes result in the following adjustment of Contract Price and Contract Time: Contract Price prior to this Change Order: 139,000.00 Net (increase) (ibesaxmim) resulting from this Change Order $ 28,258.00 Current Contract Price including this Change Order: $ 167,258.00 Contract time prior to this Change Order: Working Days Net (increase) (decrease) resulting from this Change Order: Working Days The Above Changes Are Accepted: Oscar Hahn Commissioner In Charge ofProject BY Oscar Hahn Date The Above Changes Are Accepted: Marshall Lumber & Hardware, Inc. The Above Changes Are Approved: I Page 2 of 2 llate j,. County of Calhoun, Texas Owner BY - 5c R.E., Wyatt,,CAty Judge Date J MARSHAL LUMBER & HARDWARE, INC. GENERAL BUILDING CONTRACTORS ME$ rtasS..rrS..�._.�itz?n.ma`3:>':z:wr.,�,v.,�s::.r.,.s,.......:,«r.. ...9-Lri..s�.c._�r a•: d._.as...�..�.-�.4..., w.$__..c,1.�' _i July 20, 1983 Commissioner Oscar Hahn Calhoun County, Texas Re: Extras to contract - Livestock Show Barn Dear Sirs: Listed below are ;the additional items you requested. Changes re- quested to date total Twenty Eight Thousand Two Hundred Fifty -Eight and No/100 Dollars (828,258.00). If accepted the adjusted contract will be One Hundred Sixty Seven Thousand Two Hundred Fifty -Eight and No/100 Dollars (3167,258.00). New kitchen equipped with appliances $ 79500.00 Bronze Plaque 540.00 Two water coolers 19240.00 Two added walk-in doors W/panic.& closures 708.00 Twenty-one ceiling fans installed 3,738.00 Two mirrors in restroom 74.00 Four existing doors to have panic & closures 1,320.00 Chain hoist on 5 overhead doors 800.00 Floor plug in meeting room 132.00 Larger piers for sidewalls of building 25492.00 Ridged frame for emdwall 1,860.00 U.L. 90 roof system 1,186.00 Extra girt at base of large building 15662.00 High lift tracks for overhead doors 849.00 Vinyl floors for meeting room & office 29326.00 Sprayed stucco walls in meeting room & office 1,831.00 Extras 28,258.00 Original Contract 139,000.00 Adjusted Contract $ 167,258.00 Very truly yours, Marshall Lumber & Hardware, Inc. liht�ate4l Wall Construction Billing PHONE 512 1552 6759 P. 0. BOX 209 305 EAST RAILROAD PORT LAVACA, TEXAS 77979 �� 122 MARSHALL LUMBER & HARDWARE, INC. ®, GENERAL BUILDING CONTRACTORS M ES O Livestock Show Barn Date 7-20 83 Calhoun County Fairgrounds Progress Billing 1 Port Lavaca, Texas 77979 tem Description o. Scheduled Value Previous Estimate This Estimate Per Cent Complete to Date • Foundation: 1. Material $ 101010.00 -0- 81344.00 83 81344.00 2. Labor 61627.00 -0- 5,027.00 75 51027.00 . Metal Building: 1. Material 51,278.00 -0- 515278.00 100 51,278.00 2. Labor 14,450.00 -0- -0- -0- . Carpentry: Material 61491.00 -0- -O- -0- Labor 61038.00 -0- -0- -0- Sub-Contracts: 1. Electrical 17,485.00 -0- -0- -0- 2. Plumbing 71536.00 -0- -0- -0- 3. Painting 31222.00 -0- -0- -0- 4. Flooring 2,400.00 -0- -0- -0- 5. Masonry 14,450.00 -OF- -0- -0- 6. Insulation 21800.00 -0- -0- -0- 7. Suspended Ceilings 2,888.00 -0- -0- -0- 8. Overhead Door 51446.00 -0- -0- -0- 9. Toilet Partitions 11000.00 -0- -0- -0- 10. Applianues 22300.00 -0- -0- -0- 11. A/C & Heat 91700.00 -0- -0- -0- 12. Supervision 400.00 -0- 100.00 100.00 13. Ins/Bond/Permit 21268.00 -0- 19868.00 1,868.00 Clean -Up 469.00 -0- -0- -0- Total 167,258.00 -0- 66,617.00 661617.00 PHONE 512 1552.6759 P.O. BOX 209 305 EAST RAILROAD PORT LAVACA, TEXAS 77979 :123 CONTRACTS AND AGREEMENTS - TEXAS JUVENILE PROBATION COMMISSION Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the following Texas Juvenile Probation Commission State Aid Agreement be approved: s PROJECT # TEXAS JUVENILE PROBATION COMMISSION STATE AID AGREEMENT THIS AGREEMENT is made this Io +h day of AUGUST , in the year of 83 , by and between the State of Texas, represented by the ,Texas Juvenile Probation Commission, hereinafter called the - Commission and the Juvenile Board/Boards of CALHOUN hereinafter called Recipient. CONSIDERATION The Commission -and the Recipient, for the consideration hereinafter named, agree as follows: The Recipient agrees to provide juvenile probation services in the above named county/counties, as defined in Art. 5138d(a), TEX. REV. CIV. STAT. ANN. (Vernon's Supp. 1981-82). CONDITIONS This Agreement shall be subject to the applicable provisions of Chapter 75, TEX. HUMAN RESOURCES CODE ANN. (Vernon's Supp. 1981-82) and to regulations and standards promulgated by the Commission pursuant to this chapter. TERMS This Agreement shall be in force from September 1, 1983 through August 31, 1984, subject to the availability of appropriated funds. The Commission may immediately and unilaterally terminate this Agreement when it is established to the satisfaction of the Commission that the Recipient is failing or has failed to comply with the terms of this Agreement. E V2,4 f SPECIAL FUNDS State aid funds received from the Commission during Fiscal Year 1984 shall be accounted for separately by deposit into a special fund and shall be used solely for the provision of juvenile probation services. Unexpended Fiscal Year 1982 state aid funds remaining in the special fund as of August 312 1983 will be deducted from the Fiscal Year 1984 state aid funds allocated under this Agreement subject to such guidelines as the Commission may ,prescribe. Unexpended Fiscal Year 1983 and Fiscal Year 1984 state aid funds remaining in the special fund as of August 31, 1984 will be deducted from the Fiscal Year 1985 state aid allocation subject to such guidelines as the Commission may prescribe. ' DOCUMENTS The documents which form this Agreement are: (1) This, the principle document entitled Texas Juvenile Probation Commission State Aid Agreement; (2) Texas Juvenile Probation Commission Budget Application; and (3) County State Aid Fund Allocation Schedule. PROJECT MANAGER The Commission and the Recipient agree that DAVTD F NICHOT SON , is hereby designated and appointed as Project Manager for purposes stated in the Commission's rules/standards. In the event that DAyTp F NTrum ym shall be unable to act in this capacity for any reason, the Recipient shall designate another person as Project Manager, which designation shall be I reported to the Commission. 125 -3- FISCAL OFFICER The Commission and the Recipient agree that SHARON MAREK is hereby designated and appointed as Fiscal Officer for the purposes stated in the Commission's rules/standards. In the event that SHARON MAREK shall be unable to act in this capacity for any reason, the Recipient shall designate another person as Fiscal Officer, which designation shall be reported to the Commission. IN WITNESS WHEREOF the parties hereto have made and executed this Agreement this 10thday of AUGUST , 1983. THE STATE OF TEXAS Acting by and through The TEXAS JUVENILE PROBATION COMMISSION 0 RECI 13Y By Designated Project Manager By FiscalOfficer , By TIN Canty Juvenile Board Chairman By -------County Juvenile Board Chairman By _County Juvenile Board Chairman By County Juvenile Board Chairman By County Juvenile Board Chairman 126 4 �J _ TEXAS JUVENILE PROBA COMMISSION _ BUDGET APPLIN I. Jurisdiction applying: CALHOUN COUNTY TEXAS II. County or Counties to be served: CALHOUN III. Designated Project Manager: Name: DAVID E. NICHOLSON Phone: (512) 5526421 Street or P.O. Box: 201 W ATSTTN STRErT City: PORT TAVA(A Zip: 77979 IV. When approved, the TJPC portion of the budget specified will become the approved budget for the duration of this contract. A variation within the categories A, B, and C, of the TJPC Budget, in excess of 15% requires written approval from the Texas Juvenile Probation Commission. Please designate, as accurately as possible, the manner in which you anticipate spending your budget according to the following expenditure categories on an annual basis: OPERATIONAL BUDGET (Excluding capital outlay) TJPC LOCAL CJD TOTAL A. Staff Services ( FY 9/l/83-8/31/84) (dates) (dates) 1. Salaries & Fringe Benefits' $ 179R8,00 $ 9667.00 $ 0 $ 27655.00 2. Travel $ 2400.00 $ 0 $ 0 $ 2400.00 3. Operating Expenses $ 2300.00 $ 0 $ 0 $ 9300,00 SUB -TOTAL $ .00 $ 966TOO $ 0 $ 32355 00 B. Non Residential Services 1. Psychological Psychiatric diagnostic & treatment $ 1200.00 $ 01 $ 0 $ 1200.00 2. Medical/dental diagnostic and treatment $ 100.00 $ 0 $ 0 $ T00.00 3. Vocational Training and work programs $ 1200.00 $ 0 $ 0 $ 1200.00 4. Transportation for youth/ meals $ 200.00 $ 0 $ 0 $ 200.00 5. Clothing/personal hygiene items $ 100.00 $ 0 $ 0 $ 100.00 6. Other non residential services and programs $ 250.00 $ 0 $ 0 $ 250.00 SUB -TOTAL $ 3050.00 $ 0 $ 0 $ '1090.00 C. Residential Services 1. Purchased Residential Services (not to exceed actual costs) $ 287_00 $ n $ 0 $ 9R7 00 TOTAL [ALL CATEGORIES]: $ 26025.00 $ 9667.00 $ 0 $ 35692A0 f Please indicate the following: 1. What amount of local funding is provided by County $ 9667-00 , School District $ -0- City $ -0- Other $ -0- (designate source) -0- 2. How much local funding is budgeted for capital outlay? (Purchase.or renovation of buildings, purchase of automobiles,. etc.) $ as needed by COUNTY V. Budget Narrative In the space below, and on any additional sheets which you may a need, briefly describe the basis on which the cost of each line item specified in the TJPC column above was determined. A. Staff & Support Services: PREVIOUS BUDGETS AND ESTIMATED FUTURE NEEDS B. Non Residential Services: PREVIOUS BUDGETS AND ESTIMATED FUTURE NEEDS C. Residential Services: PREVIOUS BUDGETS AND ESTIMATED FUTURE NEEDS fm TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT The Tax Assessor -Collector presented his report for the month of June and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Belk, and carried, that said report be approved. ' TAXES, MISCELLANEOUS - SPLIT PAYMENT OPTION Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that Calhoun County discontinue the option of allowing split payment of taxes. LATERAL ROAD REFUND Motion by Commissioner Belk, seconded by Commissioner Lindsey, and carried, that the Treasury Department of the State of Texas be requested to forward to Calhoun County its' portion of the lateral road refund, due to be refunded, to be used for the pur- pose of construction and/or improvement of Calhoun County lateral roads and that such funds be divided equally between the four (4) Commissioner Precincts. Commissioner Hahn voted "No" DRAINAGE DISTRICT NO. 6 - COMMISSIONERS Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that George Elder, Jr., Larry Marek and Key Schwarting be appointed Drainage District No. 6 Commissioners for 2 year terms. BIDS AND PROPOSALS - FRONT END LOADER, PRECINCT NO. 3 Motion by Commissioner Lindsey, seconded by Commissioner Belk, and carried, that the County Auditor be authorized to advertise for bids for a front end loader for Precinct No. 3 with bid opening set for September 12, 1983 at 10:00 A. M. BIDS AND PROPOSALS - COMPACTOR, LANDFILL Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the bid of Anderson Machinery Company be accepted in the amount of $119,800.00, it being the low bid that met the ' specifications, SANITARY LANDFILL - FEE SCHEDULE Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that the following amended fee schedule be approved for individuals, contract haulers, Cities of Port Lavaca, Point Comfort and Seadrift, effective January 1, 1984. ORDER AMENDING FEE SCHEDULE - CALHOUN COUNTY SANITARY LANDFILL WHEREAS, on the 9th day of October, 1978 the Commissioners Court of Calhoun County, Texas approved the amended fee schedule - Calhoun County Sanitary Landfill, which fee schedule is recorded in Volume W, Page 338 of the Minutes of said Court, and WHEREAS, said amended fee schedule applies to all Municipal solid waste hauled to the landfill by an individual or by any other method other than by a city or its contractor or by a contract hauler having a disposal contract with the county permitting him to dispose of such material on said landfill, and WHEREAS, said amended fee schedule specifies (among other rates) a cubic yard rate of 1.87 per cubic yard, regardless of whether the waste is compacted or not, and WHEREAS, it is necessary to amend said cubic yard rate in order to make it compatible with the new rates charged cities and contract haulers having a disposal contract with the county. NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: Section 1. The aforesaid cubic yard rate is hereby increased from $1.87 per cubic I yard to $2.62 per cubic yard, regardless of whether the waste is compacted or not, effective the 1st day of January, 1984. Section 2. That except as herein amended, the aforesaid amended fee schedule recorded in Volume W, Page 338 of the minutes of this court shall remain in full force and effect. PASSED AND APPROVED this day of Ems c.� , 1983 ATTEST Mary Lois McMahan, County Clerk COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS R: Wyatt, Cour&y Judge 130 AMENDED FEE SCHEDULE - CALHOUN COUNTY SANITARY LANDFILL, COMMENCING THE 1ST DAY OF JANUARY, 1984 This fee schedule applies to all municipal solid waste hauled to the Calhoun County Sanitary landfill by an individual. It applies to all municipal solid waste hauled to said landfill by any method 'other than by a City or its contractor or by a contract hauler having a disposal contract with County permitting him to dispose of such material on said landfill. Generally: (1). $2.62 per cubic yard, regardless of what it is and whether compacted or not. (2) The minimum charge at the landfill shall be $1.00 Pickup and Truck Loads: Estimate number of cubic yards of waste and charge accordingly Garbage Bag: 1 bag - $1.00, 2 or more bags - .50 cents per bag 55 Gallon Drum: $1.50 ' Regulation Garbage Can or Drums less than 55 gallons: $1.00 Tires: 1 tire - $1.00, 2 or more tires - .50 cents per tire Cows, Horses, Mules and other large animals: $20.00 each Ponies and Calves: $10.00 each Dogs, Cats, and other small animals: $1.00 each ' Old refrigerators and other appliances: $6.00 each Tree Limbs and brush: If bulk limbs or brush, then charge by the cubic yard. Slaughterhouse Waste: $2.62 per cubic yard plus a $5.00 handling charge for each transaction. Commercial Processing Seafood Waste: $2.62 per cubic yard plus a $5.00 handling charge for each transaction. (All above fees are payable in cash on the site at the time of the transaction) This fee schedule supersedes the fee schedule passed by this Commissioners Court on the 9th day of October, 1978. PASSED AND APPROVED this `day of '� � "� , 1983. COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS By 'R E Wyatt, Cou y Judge ATTEST','; A Mary Loqs McMahan, County Clerk No old cars, vans, busses or truck, or car, van, bus or truck bodies or chassis will be accepted at the sanitary landfill. 131 ORDER FIXING AMOUNT TO BE PAID BY D.H. EASON, DBA COASTAL DISPOSAL SERVICE FOR USE OF COUNTY'S SANITARY LANDFILL FOR THE YEAR COMMENCING JANUARY 1, 1984 WHEREAS, the County of Calhoun, Texas, hereinafter called COUNTY, and D.H. Eason, doing business as Coastal Disposal Service, hereinafter called PERMITTEE, heretofore entered into a contract dated the 29th day of September, 1977, wherein County granted to Permittee right to use County's sanitary landfill for the period of time and subject to the terms and provisions set out in said contract, reference to which contract is hereby made for all purposes, and WHEREAS, said contract provides that each year the amount to be paid by Permittee to County for the use of said landfill for the next ensuing year shall be determined in the manner set out in said contract, and WHEREAS, it has been so determined that the amount to be so paid by Permittee to County for the next ensuing year of said contract, commencing the lst day of January, 1984, is the sum of Two and 62/100 Dollars ($2.62) per cubic yard for each cubic yard of municipal solid waste deposited on said sanitary land- fill. NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: That the amount to be paid by Permittee to County for the next ensuing year of said contract, commencing the 1st day of January, 1984, shall be the sum of Two and 62/100 Dollars per cubic yard for each cubic yard of municipal solid waste deposited on said sanitary landfill. On the 1st day of each calendar month, commencing February 1, 1984, County shall bill Permittee for the municipal solid waste he deposited on the landfill during the preceding calendar month, and Permittee shall pay County the amount so billed not later than the 20th day of the month during which it was billed. at PASSED AND APPROVED this day of / ���� 1983. COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS j By R.E-. Wyatt, Co y Judge - h ATTEST,: Mary Lo s McMahan, County Clerk COASTAL DISPOSAL SERVICE By D.H. Eason r 1 u i32 ORDER FIXING AMOUNT TO BE PAID BY GARBAGE GOBBLER - INDUSTRIAL DISPOSAL SERVICE FOR USE OF COUNTY'S SANITARY LANDFILL FOR THE YEAR COMMENCING JANUARY 1, 1984 WHEREAS, the County of Calhoun, Texas, hereinafter called COUNTY, and Garbage Gobbler, doing business as Industrial Disposal, hereinafter called PERMITTEE, heretofore entered into a contract dated the 29th day of September, 1977, wherein County granted to Permittee right to use County's sanitary landfill 'for the period of time and subject to the terms and provisions set out in said contract, reference to which contract is hereby made for all pruposes, and WHEREAS, said contract provides that each year the amount to be paid by Permittee to County for the use of said landfill for the next ensuing year shall be determined in the manner set out in said contract, and WHEREAS, it has been so determined that the. amount to be so paid by Permittee to County for the next ensuing year of said contract, commencing the 1st day of January, 1984, is the sum of Two and 62/100 Dollars ($2.62) per cubic yard for each cubic yard of municipal solid waste deposited on said sanitary land- fill NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: That the amount to be paid by Permittee to County for the next ensuing year of said contract, commencing the 1st day of January, 1984, shall be the sum of Two and 62/100 Dollars per cubic yard for each cubic yard of municipal solid waste deposited on said sanitary landfill. On the 1st day of each calendar month, commencing February 1, 1984, County shall bill Permittee for the municipal solid waste he deposited on the landfill during the preceding calendar month, and Permittee shall pay County the amount so .billed not later than the 20th day of the month during which it was billed. PASSED AND APPROVED this _day of /_ � ii �� �' , 1983. ' ATTEST: Mary ois McMahan, County Clerk COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS BY��'- R: Wyatt, County Judge GARBAGE GOBBLER — INDUSTRIAL DISPOSAL By Lawrence Mikol.ajczyk 133 ORDER FIXING AMOUNT TO BE PAID BY CITY OF PORT LAVACA FOR USE OF COUNTY'S SANITARY LANDFILL FOR THE YEAR COMMENCING JANUARY 1, 1984 WHEREAS, the County of Calhoun, Texas, hereinafter called COUNTY, and the City of Port Lavaca, Texas, hereinafter called CITY, heretofore entered into a contract dated the 29th day of September, 1977, wherein County granted to City the right to use County's sanitary landfill for the period of time and subject to the terms and provi- sions set out in said contract, reference to which contract is hereby made for all purposes, and WHEREAS, said contract provides that each year the amount to be paid by City to County for the use of said landfill for the next ensuing year shall be determined in the manner set out in said contract, and WHEREAS, it has been so determined that the amount to be so paid by City to County for the next ensuing year of said contract, commencing the 1st day of January, 1984, is the sum of $92,058.35, payable in monthly installments as hereinafter set out; NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: That the amount to be paid by City to County for the next ensuing year of said contract, commencing the 1st day of January, 1984, shall be the sum of Ninety Two Thousand Fifty Eight and 35/100 Dollars ($92,058.35), which sum shall be payable in twelve (12) equal monthly installments of Seven Thousand Six Hundred Seventy -One and 53/100 Dollars ($7,671.53) each, the first of which monthly installments shall be due and payable on or before the lst day of January, 1984, with a like installment becoming due on or before the same day of each month thereafter until twelve (12) of such monthly installments have been paid. PASSED AND APPROVED this day of 1983. COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS By ATTEST: Mary L is McMahan, County Clerk CITY OF PORT LAVACA, TEXAS By Kenneth Lester, Mayor Population 1980 10911 Population 1970 10469 Increase of 4% 442 New fee schedule is based on a percentage increase plus an increase or decrease in population from 1970 to 1980 Census. 134 ORDER FIXING AMOUNT TO BE PAID BY CITY OF SEADRIFT FOR USE OF COUNTY'S SANITARY LANDFILL FOR THE YEAR COMMENCING JANUARY 1, 1984 WHEREAS, the County of Calhoun, Texas, hereinafter.called COUNTY, and the City of Seadrift, Texas, hereinafter called CITY, heretofore entered into a contract dated the 3rd day of October, 1977, wherein County granted to City the right to use ounty's sanitary landfill for the period of time and subject to the terms and pro- visions set out in said contract, reference to which contract is hereby made for all purposes, and WHEREAS, said contract provides that each year the amount to be paid by City to County for the use of said landfill for the next ensuing year shall be determined in the manner set out in said contract, and WHEREAS, it has been so determined that the amount to be so paid by City to County for the next ensuing year of said contract, commencing the 1st day of January, 1984, is the sum of $9,169.94, payable in monthly installments as herein- after set out; NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: That the amount to be paid by City to County for the next ensuing year of said contract, commencing the 1st day of January, 1984, shall be the sum of Nine Thousand One Hundred Sixty Nine & 94/100 ($9,169.94), which sum shall be payable in twelve (12) equal monthly installments of Seven Hundred Sixty -Four & 16/100 Dollars '($764.16) each, the first of which monthly installments shall be due and payable on or before the 1st day of January, 1984, with a like installment becoming due on or before the same day of each month thereafter'until twelve (12) of such monthly install- ments have been paid. PASSED AND APPROVED this Ff-- day of�1983. i-", COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS By R.E. Wyatt, Co Judge ATTEST: Mary Lois McMahan, County Clerk CITY OF SEADRIFT, TEXAS By Donald Holder, Mayor Population 1980 1277 Population 1970 1092 ' Increase of 14;�% 185 New fee schedule is based on a percentage increase plus an increase or decrease in population from 1970 to 1980 Census. � 35 ORDER FIXING AMOUNT TO BE PAID BY CITY OF POINT COMFORT FOR USE OF COUNTY'S SANITARY LANDFILL FOR THE YEAR COMMENCING JANUARY 1, 1984 WHEREAS, the County of Calhoun, Texas, hereinafter called COUNTY, and the City of Point Comfort, Texas, hereinafter called CITY, heretofore entered into a contract dated the 27th day of September, 1977, wherein County granted to City the right to use County's sanitary landfill for the period of time and subject to the terms and provisions set out in said contract, reference to which contract is hereby made for all purposes, and WHEREAS, said contract provides that each year the amount to be paid by City to County for the use of said landfill for the next ensuing year shall be determined in the manner set out in said contract, and WHEREAS, it has been so determined that the amount to be so paid by City to County for the next ensuing year of said contract, commencing the 1st day of January, 1984, is the sum of $7,860.19, payable in monthly installments as herein— after set out: NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: That the amount to be paid by City to County for the next ensuing year of said contract, commencing the 1st day of January, 1984, shall be the sum of Seven Thousand Eight Hundred Sixty and 19/100 Dollars ($7,860.19), which sum shall be payable in twelve (12) equal monthly installments of Six Hundred Fifty Five and 02/100 Dollars ($655.02) each, the first of which monthly installments shall be due and payable on or before the 1st day of January, 1984, with a like installment becoming due on or before the same day of each month thereafter until twelve (12) of such monthly installments have been paid. PASSED AND APPROVED this Y`— day of " A�� , 1983. COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS ATTEST: Mary Lois McMahan, County Clerk R.E. Wyatt, CITY OF POINT COMFORT, TEXAS By, .. Trinidad Rocha, Mayor Population 1980 1125 Population 1970 1446 Decrease of 23% 321(decrease) New fee schedule is based on a percentage increase plus an increase or decrease in population from 1970 to 1980 Census. F CONTRACTS AND AGREEMENTS - TEXAS PARKS AND WILDLIFE DEPARTMENT, PORT O'CONNOR BOAT RAMP, SWAN POINT BOAT RAMP Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the following Services Agreement be approved: SERVICES AGREEMENT This Agreement between the Texas Parks and Wildlife Department, Parks Division, a State Agency, located at 4200 Smith School Road in the City of Austin, Travis County, Texas hereinafter called the "Department and Calhoun County herematter called the County , provides for the performance by the County of the work stipulated below On the terms and conditions set forth. Services To Be Performed: The County promises and agreek to perform the work described below for the Department in accordance with the, instructions set forth attached or incorporated by signature of the parties involved, identifying them as a part hereof. Add ilional details, as to the locations uivolved, may be obtained from the Department. All matters not covered in detail shall he performed in a manner consistent with the highest professional standards. II. Services Performed: A. The County promises to arrange for the disposal of trash and garbage of every nature and description from said Incations listed in Exlvbrt "A" attached herein, weekly or more often should the circumstances require such. The County orb ives the right to sub -contract such services and obligations where necessary. The Department shall not be responsible in any manner for the peo formance or liabilities of said subcontractor. B. The County promises and agrees to perform grass maintenance at such locations as are specified in Exhibit "A" herein. The County further agrees to maintain grass at a height not to exceed six (6) inches on all State property of area leased by the Department located within fifty (50) feet of the said boat ramps or parking areas. I Operations: se The County shall commence said services on the ZSt day of September 1984 and prosecute them diligently and without interruption for the period of said Agreement, or until the Agreement is terminated by the provisions of Article IV or Article V. . IV. Defaults: Should the County fail to begin or prosecute the aforementioned services with reasonable diligence, without interruption, and :n a professional manner, the Department may, at its option, upon giving thirty 130) days written notice to the County ,terminatesaid Agreement. The Department shall remain liable for theexpensesand feesunder the Agreement lot said services until such Agreement is terminated or until the County has defaulted. The County may, at its notion, upon giving thirty (30) days written notice to the Department terminate this Agreement. V. Termination: This Agreement shall he terminated on August 31. 1984 , unless the Agreement is otherwise terminated as outlined in Article IV. VI, Renewal: This Agreement for the services specified may be renewed annually by mutual consent of both parties in writing. VII. Notice: Notices hereunder shad be sent to the respective addresses of the parties. Offal communications from the Department to the County shad be sufficient except as to matters expressly required by this Agreement to be in writing. Vill. Fees and Payments: The County promises and agrees to perform all specified and enumerated services outlined in Article II in accordance with the terms and conditions thereof, to, the sun, of One Thousand Nine Hundred Eighty and No hOO---------------DOLLARS (S,980.00 1, payable quarterly in equal payments of Four Hun r Ninety -rive and No/100----------- DOLLARS Is495. 00 ), such payments to be ' due and payable on the first day of December, March, June, and September. The first of such payments shall become due and payable on the first day of December , 1g 83 . X1. Interpretation: This Agreement, together with the list of boat ramp facilities, and any other specifications attached or identified separately, cnnsbtute the entire Agreement between the parties, and no other conversation, bid, memoranda, or other matter shall vary, alter, or i R•rpret the terms hereof. The subhead captions in this instrument are for convenience of the parties in identification of the several oroas ions and shall not cnnshtuhe a part of the Agreement nor be considered interpretive thereof. EXECUTED this �fav tit CALHOUN COUNTY TEXAS TEXAS PARKS AND WILDLIFE DEPARTMENT H: E. Wyatt, County Judge EXECUTIVE DIRECTOR PWD 416 I6,02) Previous Erl Obsolete Destroy Stock 6600 137 w EXHIBIT "A" TO SERVICES CONTRACT The County agrees to arrange for the disposal of trash and garbage of every nature and description on a weekly basis, or more often if necessary, and agrees to maintain grass at a height not to .exceed six (6) inches at the following described boat ramps. PROJECT NUMBER SBF 66-13-41-29 SBF 71-13-209-29 LOCATION On the Intracoastal Canal On San Antonio Bay at Swan Point 138 APPROVAL OF MINUTES Minutes:of meetings held by the Commissioners' Court on June 13th and 17th and July llth and 15th, were read, whereupon a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that said minutes be approved as read. ' COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her report and after reading and verifying same, a motion was made by Commissioner Lindsey, seconded by Commissioner Hahn, and carried, that said report be approved. THE COURT RECESSED UNTIL I):00 A. M. AUGUST 9TH. AUGUST 9, 1983 - 10:00 A. M. Members of the Court present were: R. E. Wyatt, County Judge; Leroy Belk, Comm., Prct. 1; Stanley Mikula, Comm. Prct. 2; Peggy Lindsey, Comm. Prct. 3; Oscar Hahn, Comm., Prct. 4 and Mary Lois McMahan, County Clerk PLATS - SUNILANDINGS, PHASE II Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the plat of Sunilandisgs, Phase I1, be approved with the understanding that the roads are not accepted for county maintenance until they are constructed to meet county specifications. ACCOUNTS ALLOWED - COUNTY Claims totalling $42,115.37 and $224,673.40 were presented by the County Auditor and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Belk, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $176,390.04 and $29,185.59 were presented by the County Auditor and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Belk, and carried, that said claims be approved for payment. HEALTH DEPARTMENT Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that Calhoun County accept the "due process hearing pro- cedures" for health department employees: 13.9 When it becomes necessary to terminate, demote for cause, suspend without pay or reduce the salary of an employee, the following steps are to be followed: 1. A letter will be written to the employee stating the ' intended action to be taken, reasons for the action and the date of the contemplated action. 2. The "intent letter" must also give the employee an opportunity to rebut in writing and to meet with the appointing authority within a reasonable time after receipt of the letter, prior to the date of the intended action. 3. If the appointing authority, after meeting with the employee and considering his rebuttal, decides to proceed with the contemplated action, then a detailed letter so stating must be given to the employee. This letter must advise the employee of his right to request a due process hearing. (Procedures to be followed in providing hearings are set out below.) DUE PROCESS HEARINGS A due process hearing will be afforded any permanent employee who is: 1. Terminated; 2. Demoted for cause; 3. Suspended without pay; 4. Subjected to a reduction in salary; 5. Claims to have been discriminated against because of handicap as required by § 504 of the Rehabili- tation Act. 1. An employee must request in writing that the appointing autho- rity provide a due process hearing. The request must be made within ten (10) days of notice of any of the above named actions. 2. The appointing authority will then provide the designated hearing examiner with the request for hearing. (The Commissioner's Court or the City Manager, as the case may be, should appoint a disinterested person as a hearing examiner to conduct the required due process hearing.) 1_40 3. The hearing examiner will coordinate the time and place for the hearing and send out notices so advising the parties. The hearing must be scheduled no later than 30 calendar days following the date of the request unless both parties waive the time limits. 4. It shall be the duty of the hearing examiner to notify the employee that he/she will have the right to: Be represented by an attorney; Call and cross-examine witnesses; Be confronted by and cross-examine his or her accusers; Be provided with a list of witnesses which the appointing authority intends to use at the hearing, and a summary of their proposed testimony. S. All testimony shall be given under oath. 6. The burden shall be upon the appointing authority to prove by a preponderence of evidence the truth of the allegations which have been set out in the letter precipitating the action. 7. If the employee is represented by an attorney, ari attorney may be appointed to represent the appointing authority. If the employee ,is not represented by an attorney, no attorney shall represent the appointing authority at the hearing. 8. The employee shall be responsible for the payment of his or her own attorney's fees. 9. A record shall be made of the proceedings, either by tape recording, stenographic method, or both. Either party may employ a stenographer or otherwise obtain a written transcript at the expense of such party. 10. After the close of the hearing, the hearing examiner shall write a report setting out the results of the hearing, along with recommendations, if any. 11. The report shall be sent to all parties, or their attorneys, and a reasonable time allowed for a response; said time shall be determined by the hearing examiner. 12. The report and the responses, if any, and the exhibits received at the hearing shall be delivered to the County Judge for review . The County Judge shall have the authority to: Uphold the action taken; Reverse the action taken; Revise the action taken. )44 13. The decision by the County Judge shall be as soon as possible but not to exceed thirty (30) days from the date or receipt of the hearing examiner's report and any responses made thereto. The decision of the County Judge shall be sent to all parties and shall be final. THE COURT ADJOURNED. 1 r 1 %,44 COUNTY PROPERTY CONTRACTSANDAGREEMENTS SANITARY LANDFILL (CovertinQe Cween A� 0%8&a t'dlanty and Wesley T. Executed lease contrac U Bissett, Jr. covering 102.4 acres of land on sanitary landfill THE STAtT®F TEXAS COUNTY OF CALHOUN This lease contract made and entered into on thisllth day of July 1983 (after public auction and after compliance with the other provisions of Article ' 1577, as amended, Vernon's Texas Civil Statutes) by and between Calhoun County, Texas (hereinafter called Lessor), acting herein by and through Stanley Mikula, County Commissioner of Calhoun County, Texas, Commissioner of Lease, hereunto duly authorized by Order of the Commissioners Court of said County, and Wesley T. Bissett,Jr. (hereinafter called Lessee), witnesseth that Lessor and Lessee, in consideration of the premises hereinafter set forth, do hereby contract and agree as follows, towit; ARTICLE I Lessor does hereby lease and rent unto Lessee, and Lessee does hereby lease and rent from Lessor, for the period of time hereinafter stated and in accor- dance with the terms and provisions hereinafter contained, the following described land located in Calhoun County, Texas, towit: All the tillable land, estimated to contain 102.4 acres (which will be treated herein as containing 102.4 acres regardless of whether it contains more or less), which 102.4 acres of tillable land is all of the tillable land contained in a certain 125.73 acre tract, and said 125.73 acre tract being the most Western 125.73 acres (fronting on the Southern Pacific Railroad Right of Way) of that certain tract or parcel of land containing 174.93 acres (found by resurvey to contain 175.13 acres) commonly known as the Langdon tract and described in deed from Patsy L. Johnson to the County of Calhoun, Texas, dated April 15, 1976, recorded in Volume 296, Page 822, of the Deed Records of Calhoun County, Texas, reference to which deed and to the record thereof is hereby made in aid of the description of said 125.73 acre tract which contains the 102.4 acres of tillable land covered by this lease, and said tract of 125.73 acres of land is all of said Langdon 175.13 acre tract EXCEPT the East 1300 feet thereof, all as shown on that certain plat which is marked EXHIBIT "A" and attached hereto and made a part hereof for all purposes. -1- EXIl1BIT I gIt3 It is understood and agreed that there is located on the aforesaid 125.73 acre tract certain drainage ditches, berm, etc., constituting appurtenances to Lessor's sanitary landfill operation, which appurtenances are located in a 50 foot wide Buffer Zone along the Southern Pacific Railroad Right of Way and along the Northerly, West- erly and Southeasterly boundary lines of said 125.73 acre tract, all as more parti- ' cularly shown on the attached plat (Exhibit "A"), and that said 50 foot wide buffer zone containing said landfill appurtenances is not included in this lease, it being the intent hereof to cover by this lease only the 102.4 acres of tillable land con- tained in said 125.73 acre tract; it being provided, however, that Lessee may cross over said Buffer Zone with men and equipment at the established entrance for the purpose of ingress and egress to and from the 102.4 acres covered by this lease. It is also understood and agreed that any buildings which are located on the leased premises do not belong to Lessor and such buildings are not covered by this lease, and the right is reserved for the owner of any such dwelling or building to remove the same from the Langdon tract. ARTICLE II Said leased premises shall be used by Lessee only for the purpose of growing I maize, corn and cotton thereon, or any one or more of said three crops. ARTICLE III The term of this lease shall commence on the date of completion of the harvesting of the crop which is presently in cultivation, and shall continue for three crop years, and shall terminate on the date of the completion of the harvesting of the crop on the leased premises in the calendar year 1986. ARTICLE IV The rental for said leased premises for said term shall be the sum of Four and 20 cents Thousand four Hundred Three dollars / Dollars ($ 4403.20 ) pw mom per year, or an and sixty cents aggregate of Thirteen Thousand Two Hundred Nine Dollars/ Dollars ($ 13,209.60 ) per year, payable as follows: The first year's rental shall be payable in advance upon the execution and delivery of this lease contract at the time the identity of the successful bidder is determined; the second year's rental shall be due and payable on or before the 2nd day of January, 1985; and the third year's rental shall be due and payable on or before the 2nd day of January, 1986. ARTICLE V Lessor reserves the right to enter upon the leased premises at any time to inspect the same. i4:4 ARTICLE VI Lessee shall not have the right to transfer or assign this lease in whole or in part or to sublease the leased premises or any part thereof without first obtaining the written consent and approval of Lessor. ARTICLE VII All damage to the leased premises, caused by Lessee or its agents, servants, employees or guests shall be repaired at the cost and expense of Lessee, except damages caused by normal wear and tear, storm, accidental fire or inevitable accident. ARTICLE VIII In the event Lessee should hold over or be permitted to hold over and occupy the leased premises after its right to occupy the same hereunder has expired or ter- minated, same shall not be a renewal of this lease in any way, but Lessee shall be deemed a tenant wholly at the will of Lessor. ARTICLE IX Lessee, on termination of this lease, or when its right to occupy the leased premises has terminated under the provisions hereof, shall surrender peaceable possession of the leased premises to Lessor, and shall deliver such premises to Lessor in as good condition as same were in at the beginning of the term of this lease, loss by storm, accidental fire, inevitable accident, and normal wear and tear alone excepted. When this lease has terminated, or when Lessee's right to use and occupy the leased premises has terminated under the provisions hereof, Lessor, its agents or attorneys, shall have the right, without notice or demand, to reenter upon said leased premises and remove all persons and the Lessee's property therefrom without being deemed to be guilty of any manner of trespass or other tort or violation of law. The provi- sions of this paragraph are cumulative of, and any action taken by Lessor pursuant to the provisions hereof shall be without prejudice to, any remedy or damages provided by law or by this contract or by equity for Lessee's breach of any covenant or provision contained in this contract. ARTICLE X If Lessee shall be in default in the payment of any rental due hereunder, or lany installment thereof as and when due, or be in default.with respect to any covenant, condition or provision herein contained, or if Lessee shall abandon or vacate the leased premises, or if Lessee becomes bankrupt or makes an assignment for the benefit of creditors, or in the event of appointment of a receiver for Lessee, then, upon the -- 3- occurrence of any one or more of such contingencies, Lessor may give to Lessee written n:)tice setting forth the default of Lessee, and if such default shall not be removed, remedied or corrected with ten (10) days after the giving of such notice, Lessor may at its option, declare this lease to be cancelled and terminated, and the right of Lessee to use and occupy the leased premises shall immediately cease and terminate, and Lessee shall at once deliver peaceable possession of the leased premises to Lessor. If this lease shall be so terminated, the Lessor, its agents or attorneys, shall have the right, without further notice or demand, to reenter upon said leased premises and remove all persons and the Lessee's property there- from without being deemed to be guilty of any manner of trespass or other tort or violation of law. The provisions of this paragraph are cumulative of, and any action taken by Lessor pursuant to the provisions hereof shall be without prejudice to, and remedy or damages provided by law or by this contract or by equity for Lessee's breach of any covenant or provision contained in this contract. Failure of Lessor to enforce any one or more of the provisions of this Article X at any time the right to do so exists shall not constitute a waiver by Lessor of the right to enforce the same at any future time or times that the right to do so exists. ARTICLE XI Any notice herein required to be given may be given in any lawful manner, including, but not limited to, the depositing of such notice in the United States Mail, postage prepaid, certified mail with return receipt requested, addressed to the party or parties to whom such notice is to be given at his, her, their or its last known address; and if such notice is given by mail, as aforesaid, such notice shall be complete for the purposes hereof when same is so deposited in the United States Mail in the manner herein set out. ARTICLE XII This contract shall be binding upon and inure to the benefit of the parties hereto, their heirs, devisees, executors, administrators and assigns, the right of assignment on the part of Lessee, however, being subject to the provisions of Article VI hereof. ARTICLE XIII This lease is made subject to all easements, if any, on, over and under the leased premises. -4- ARTICLE XIV This contract is performable in Calhoun County, Texas. EXECUTED in duplicate originals this llth day of July 1983. CALHOUN COUNTY, TEXAS By l L C tanley M ula, County Commissioner, Calhoun county, Texas, Commissioner of Lease LESSOR LESSEE I —� THE STATE OF TEXAS COUNTY OF CALHOUN BEFORE ME, the undersigned authority, on this day personally appeared Stanley Mikula, County Commissioner, Calhoun County, Texas, Commissioner of Lease, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed, in the capacity therein stated, and as the act and deed of Calhoun County, Texas. GIVEN under my hand and seal of office thisllth day of July 1983.'.. Notary Public in and for Calhoun County, Texas THE STATE OF TEXAS COUNTY OF CALHOUN BEFORE ME, the undersigned authority, on this day personally appeared Wesley T. Bissett, Jr. , known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed. 1983. GIVEN under my hand and seal of office this llth day of July Notary lit ty, Texas -5- 1 4 % .. r, /" Y. fc In I.GnC. k. urn Texas EleC. Power Line Set ConC Mon. 61.1 AC. 1 \'C VGA IN Louis J. Foester Sr EstQIQ I::!�181T' Replaced 3/4" Pipe With Conc Mon. ' L t �SUrFFR Z'a.vE So' W/v,E L. J. Foesrer et o1 To -------- Robert C. Lonpdon,et ux Jan.4,1946 Vol.51, Pg.456 174. 93 A e. _X -TRACT = 175.13 / ,/ RCptaced 3/4" Pipe With Conc Mon s t~ _ 2438. 17 Pot y L. Johnson To szp Cr nry Of Coihoun � — Apr .l 15 , 1976 I Vot 296 , Pg.822 / 3/4 inleresr in 174 .93 Ac I 0 / Sti Car- ''.. 2xx Ac. Reploced 3/4" With Conc M �1 7 113947. t Conc Mon. x Conveys CONTRACTS AND AGREEMENTS - EMERGENCY MANAGEMENT, CITY OF PORT LAVACA, CITY OF SEADRIFT AND CITY OF POINT COMFORT Executed agreements with City of Port Lavaca, City of Seadrift and City of Point Comfort: ORDINANCE DATED 07-05-83 AN ORDINANCE ESTABLISHING A PROGRA14 OF COMPREHENSIVE EMERGENCY 14ANAGEMENT WHICH INCLUDES THE MITIGATION, PREPAREDNESS RESP014SE AND RECOVEIIY PHASES OF CIVIL PREPAREDNESS; ACI:NOWLEDGING THE OFFICE OF EMERGENCY IIANAGEIIENT DIRECTOR; AUTHORIZING THE APPOINTMENT.OF AN EMERGENCY MANAGEMENT COORDINATOR; AND PROVIDING THE DUTIES AND RESPONSIBILITIES OF THOSE OFFICES; IDENTIFYING AN OPERATIONAL ORGANIZATION; GRANTING NECESSARY POWERS TO COPE WITH ALL PHASES OF EMERGENCY MANAGEMENT WHICH THREATEN LIFE AND PROPERTY IN THE CITY OF Seadrift, Texas ; AUTHORIZING COOPERA- TIVE AND 14UTUAL AID AGREERENTS FOR RELIEF WORK,BE- TWEEN THIS AND OTHER CITIES OR COUNTIES AND FOR RELATED PURPOSES; PROHIBITING UNAUTHORIZED WARNING AND ALL CLEAR SIGNALS AND 14AKING VIOLATIONS A MISDEMEANOR PUNISHABLE BY FINE NOT TO EXCEED $200.00. 'WHEREAS, the City Council of the City of Seadrift, Tx. finds that the identification of potential hazards and the prevention or mitigation of their effects must be an on -going concern of the City if the lives and property of the populace are to be protected; and WHEREAS, the City Council hereby declares that the preparation of a plan, and the means for its implementation, for the protection of lives and property inithe City of Seadrift from natural or man -caused disasters or threat thereof is immediately essential; and WHEREAS, the City Council further finds that in times of disasters which may imperil the safety of the inhabitants of the City, or their property, it becomes necessary to effectuate and place into operation the preconceived plans and preparations with a minimum of delay; and WHEREAS, the City Council finds, therefore, that the preparation, adoption, and implementation of such plans are now imperative; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEADRIFT, TEXAS Section 1. There exists the office of Emergency Management Director of the City of Seadrift , which shall be held by the Mayor in accordance with state lair. '(a) An Emergency Management Coordinator may be appointed by and serve at the pleasure of the Director; (b) The Director shall be responsible for conducting a program of comprehensive emergency management within the city and for carrying out the duties and responsibilities set forth in Section 4 of this ordinance. Ile may delegate authority for execution of these duties to the Coordinator, but ultimate responsibility for such execution shall remain with the Director. Em Section 2. The powers and duties of the Director shall include an on -going survey of actual or potential major hazards which threaten life and property within the city; and an on -going program of identifying and requiring or recommending the implementation of measures which would tend to prevent the occurrence or reduce the impact of such hazards if a disaster did occur. As part of his responsibility in hazard mitigation, the Director shall supervise the.development of an emergency management plan for the City of Seadrift , and shall recommend that plan for adoption by the City Council along with any and all mutual aid plans and agreements which are deemed essential for the implementa- tion of such emergency management plan. The powers of the Director shall include the authority to declare a state of disaster, but such action may be subject to confirmation by the City Council at its next meeting. The duties of the Director shall also include the causing of a survey of the availability of existing personnel, equipment, supplies and services which could be used during a disaster, as provided for herein, as well as a continuing study of the need for amendments and improvements in the emergency management plan. Section 3. The Mayor is hereby authorized to join with the County Judge of the County of Calhoun and the mayors of the other cities in said county in the formation of an Emergency Management Council for. the County of Calhoun and shall have the authority to cooperate in the preparation of a joint; emergency management plan and in the appointment of a joint Emergency Management Coordinator, as well as all powers necessary to participate in a county -wide program of emergency management insofar as said program may affect the City of Seadrift Section 4. The duties and responsibilities of the Emergency Manage- ment Director shall include the following: (a) The direction and control .of the actual disaster operations of the Seadrift Emergency Management organization as well as the training of Emergency Management personnel. (b) The determination of all questions of authority and responsibility that may arise within the Emergency Management organization of the City. (c) The maintenance of necessary liaison with other municipal, county, district, state, regional, federal, or other Emergency Management organizations. (d) The marshaling, after declaration of a disaster as provided for above, of all necessary personnel, equipment or supplies from any department of the City to aid in the carrying out of the provisions of the emergency manage- ment plan. (e) The issuance of all necessary proclamations as to the existence of a disaster and the immediate operational effectiveness of the City of Seadrift emergency management plan. , (f) The issuance of reasonable rules, regulations or directives which are necessary for the protection of life and property in the City of Seadrift shall receive widespread publicity unless publicity would be of aid and comfort to the enemy. 150 (g) The supervision of the drafting and execution of mutual aid agreements, in cooperation with the representative of the state and of other local political subdivisions of the state, and the drafting and executing, if deemed desirable, of an agreement with the county in which said city is located and with other municipalities within the county, for the county -wide coordination of Emergency Management efforts. (h) The supervision of, and final authorization for the procurement of all necessary supplies and equipment, including acceptance of private con- tributions which may be offered for the purpose of improving Emergency Manage- ment within the City. (i) The authorizing of agreements, after approval by the City Attorney, for use of private property for public shelter and other purposes. Section 5. The operational Emergency Management organization of the City of ee—$ adrlTt_ shall consist of the officers and employees of the City so designated by the Director in the emergency management plan, as well. as all organized volunteer groups. The functions and duties of this organization shall be distributed among such officers and employees in accordance with the terms of the emergency management plan. Such plan shall set forth the form of the organi- zation, establish and designate divisions and functions, assign tasks, duties and powers, and designate officers and employees to carry out the provisions of this ordinance. Insofar as possible, the form of organization, titles and terminology shall conform to the recommendations of the State Division of Emergency Management of the State of Texas and of the Federal Government. Section 6. Any unauthorized person who shall operate a siren or other device so as *to simulate a warning signal, or the termination of a warning, shall be deemed guilty of a violation of this ordinance and shall be subject to the penalties imposed by this ordinance. Section 7. At all times when the orders, rules, and regulations made and promulgated pursuant to this ordinance shall be in effect, they shall super- sede and override all existing ordinances, orders, rules, and regulations insofar as the latter may be inconsistent therewith. Section 8. This ordinance shall not be construed so as to conflict with any State or Federal statute or with any military or naval order, rule, or regulation. Section 9. This ordinance is an exercise by the City of its govern- mental functions for the 'protection of the public peace, health, and safety and neither the City of Seadrift , the agents and representatives of said City, nor any individual, receiver, firm, partnership, corporation, association, or trustee, nor any of the agents thereof, in good faith carrying out, complying with or attempting to comply with, any order, rule, or regulation promulgated pursuant to the provisions of this ordinance shall be liable for any damage sustained to persons as the result of said activity. Any person owning or con- trolling real estate or other premises who voluntarily and without compensation grants to the City of Seadrift a license of privilege, or otherwise permits the City to inspect, designate and use the whole or any part or parts of such real estate or premises for the purpose of sheltering persons during an 151 actual, impending or practice enemy attack shall, together with his successors ' in interest, if any, not be civilly liable for the death of, or injury to, any person on or about such real estate or premises under such license, privilege or other permission or for loss of, or damage to, the property of such person. Section 10. No person shall have the right to expend any public funds of the City in carrying out any Emergency Management activity authorized by this ordinance without prior approval by the City Council, nor shall any person have any right to bind the City by contract, agreement or otherwise without prior and specific approval of the City Council. Section 11. It shall be unlawful for any person willfully to obstruct, hinder, or delay any member of the Emergency Management organization in the enforcement of any rule or regulation issued pursuant to this ordinance, or to do any act forbidden by any rule or regulation issued pursuant to the authority contained in this ordinance. It shall likewise be unlawful for any person to wear, carry or display any emblem, insignia or any other means of identification as a member of the Emergency Management organization of the City of Seadrift, unless authority to do so has been granted to such person by the proper officials. Convictions for violations of the provisions of this ordinance shall be punish- able by fine not to exceed Two Hundred Dollars ($200.00).. Section 12. Each employee or any individual that is assigned a func- tion or responsibility shall solemnly swear or affirm to support and defend the Constitution of the United States, laws of the State of Texas and the Ordinances ' of the City of Seadrift. Section 13. If any portion of this ordinance shall, for any reason, be declared invalid, such invalidity shall not affect the remaining provisions thereof. Section 14. All ordinances, parts of ordinances, or resolutions in conflict herewith are expressly repealed. ATTEST: READ AND APPROVED on this the 5th day of July, 1983. Q ity Secretary Mayor City of Seadrift, Texas 152 11 L R E S O L U T I O N WHEREAS, the City of Seadrift, y Texas by C Ordinance dated 07-05-83 and Calhoun County by Commissioners Court dated , 1983, have established similar programs of compreheu ive ergency management which includes the mitigations, preparedness response and recovery phases of emergency management; and WHEREAS, the City and County find that vulnerability to many potential hazards is shared by residents of Seadrift, Texas and the unincorporated por- tions of Calhoun County; and WHEREAS, the City and County further find that the common goal of emergency management can best be achieved through an organization which shares the combined resources of the City and the County; and WHEREAS, the contemplated action is specifically authorized by the afore- mentioned Ordinance and Court Order; THEREFORE, BE IT RESOLVED that there is hereby -established the Seadrift - Calhoun County Emergency Management organization which shall consist of the officers and employees of the City and of the County as designated in a joint emergency management plan, together with such organized volunteer groups as that plan may specify; and BE IT FURTHER RESOLVED that the Mayor of Seadrift, Texas and the Calhoun County Judge shall mutually appoint an Emergency Management Coordinator to coordinate all aspects of the Seadrift -Calhoun County program of comprehensive emergency management, including the preparation and maintenance of a joint emer- gency management plan for Seadrift, Texas and Calhoun County in accordance with this resolution. RESOLVED this the Sth day of July, Mayor City of Seadrift, Texas ATTEST: City Sec tary 1983. Cotdify Judge, lhoun County JL53 R E S O L U T I O N WHEREAS, the City of Point Comfort by City Ordinance No.83-0-5 and Calhoun County uy Commissioners Court Order dated July llth , 1983, have established similar programs of comprehensive emergency management which includes the mitigation, preparedness response and recovery phases of emergency management; and WHEREAS, the City and County find that vulnerability to many potential hazards is shared by residents of Point Comfort and the unincorporated portions of Calhoun County; and WHEREAS, the City and County further find that the common goal of emergency management can best be achieved through an organization which shares the combined resources of the City and the County; and WHEREAS, the contemplated action is specifically authorized by the afore- mentioned Ordinance and Court Order; THEREFORE,BE IT RESOLVED that there is hereby established the Point Comfort Calhoun County Emergency organization which sha11 consist of the officers and employees of the City and of the County as desiginated in a joint emergency management plan, together with such organized volunteer groups as that plan may specify; and BE IT FURTHER RESOLVED that the Ilayor of Point Comfort and the Calhoun County Judge shall mutually appoint an Emergency Management Coordinator to coordinal all aspects of the Point Comfort - Calhoun County program of comprehensive emergency management, including the preparation and maintenance of a joint emergenc management plan for Point Comfort and Calhoun County in accordance with this resolution. RESOLVED this the 2'8th day of TR NSDAD ROCHA, JP,, Ma or City of Point Comfort ATTEST: City Secret ry June , 1983. Ctiu`nty Judge,�Calhoun County County Clerk . 154 COMMISSIONERS COURT ORDER NO. BY THE COMMISSIONERS COURT OF CALHOUN COUNTY; TEXAS, ESTABLISHING A PROGRAM OF COMPREHENSIVE EMERGENCY MANAGEMENT WHICH INCLUDES THE MITIGATION, PREPAREDNESS RESPONSE AND RECOVERY PHASES OF EMERGENCY MANAGEMENT; ACKNOWLEDGING THE OFFICE OF EMERGENCY MANAGEMENT DIRECTOR., AUTHORIZING THE APPOINTMENT OF AN EMERGENCY MANAGEMENT COORDINATOR; AND PRO- VIDING THE DUTIES AND RESPONSIBILITIES OF THOSE OFFICES; IDENTIFYING AN OPERATIONAL ORGANIZATION; GRANTING NECESSARY POWERS TO COPE WITH ALL PHASES OF EMERGENCY MANAGEMENT WHICH THREATEN LIFE AND PROPERTY IN THE COUNTY OF CALHOUN; AUTHORIZ- ING COOPERATIVE AND MUTUAL AID AGREEMENTS FOR RELIEF WORK BE- T14EEN THIS AND OTHER COUNTIES OR CITIES FOR RELATED PURPOSES; PROHIBITING UNAUTHORIZED WARNING AND ALL -CLEAR SIGNALS AND MAKING VIOLATIONS A MISDEMEANOR PUNISHABLE BY FINE NOT TO EXCEED $200.00, WHEREAS, the Commissioners Court of the County of Calhoun finds that the identification of potential hazards and the prevention or mitigation of their effects must be an on -going concern of the County if the lives and property of the populace are to be protected; and ' WHEREAS, the Commissioners Court hereby declares that the preparation of a plan, and the means for its implementation, for the protection of lives and property in the County of Calhoun from natural or man -caused disasters or threat thereof is immediately essential; and WHEREAS, the Commissioners Court further finds that in times of disasters which may imperil the safety of the inhabitants of the County, or their property, It becomes necessary to effectuate and place into operation the preconceived plans and preparations with a minimum of delay; and WHEREAS, the Commissioners Court finds, therefore, that the preparation, adoption, and implementation of such plans are now imperative; BE IT ORDERED, ADJUDGED AND DECREED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS; Section 1. There exists the office of Emergency Management Director of the County— oCalhoun, which shall be held by the County Judge in accordance with state law. (a) An Emergency Management Coordinator may be appointed by and serve at the pleasure of the Director; (b) The Director shall be responsible for conducting a program of 'comprehensive emergency management within the County and for carrying out the duties and responsibilities set forth in Section 4 of this order. He may delegate authority for execution of these duties to the Coordinator, but ultimate responsibility for such execution shall remain with the Director. 155 Section 2. The powers and duties of the Director shall include an on -going survey of actual or potential major hazards which threaten life and property within the County; and an on -going program of identifying and re- ' quiring or recommending the implementation of measures which would tend to prevent the occurrence or reduce the impact of such hazards if a disaster did occur. As a part of his responsibility in hazard mitigation, the Director shall supervise the development of an emergency management plan for Calhoun County, and shall recommend that plan for adoption by the -Commissioners Court along with any and all mutual aid plans and agreements which are deemed essential for implementation of such emergency management plan. The powers of the Director shall include the authority to declare a state of disaster, but such action may be subject to confirmation by the Commissioners Court at its next meeting. The duties of the Director shall also include the causing of a survey of the availability of existing personnel, equipment, supplies and services which could be used during a disaster, as provided for herein, as well as a con- tinuing study of the need for amendments and improvements in the emergency management plan. Section 3. The County Judge is hereby authorized to join with the mayors of the cities in Calhoun County in the formation of an Emergency Manage- ment Council for the County of Calhoun and shall have the authority to cooperate in the preparation of a joint emergency management plan and in the appointment of a joint Emergency Management Coordinator, as well as all powers necessary to participate in a county -wide program of emergency management insofar as said program may affect Calhoun County. Section 4. The duties and responsibilities of the Emergency Manage- ' ment Director shall include the following: (a) The direction and control of the actual disaster operations of the Calhoun County Emergency Management organization as well as the training of Emergency Management personnel. (b) The determination of all questions of authority and responsi- bility that may arise within the Emergency Management organization of the County. (c) The maintenance of necessary liaison with other county, municipal, district, state, regional, federal, or other Emergency Management organizations. (d) The marshaling, after declaration of a disaster as provided for above, of all necessary personnel, equipment or supplies from any department of Calhoun County to aid in the carrying out of the provisions of the emergency management plan. (e) The issuance of all necessary proclamations as to the existance of a disaster and the immediate operational effectiveness of the Calhoun County emergency management plan. (f) 'The issuance of reasonable rules, regulations or directives which are necessary for the protection of life and property in Calhoun County. , Such rules and regulations shall be filed in the office of the County Clerk, and shall receive widespread publicity unless publicity would be of aid and comfort to the enemy. 156 (g) The supervision of the drafting and execution of mutual aid agreements, in cooperation with the representatives of the state and of other local political subdivisions of the state, and the drafting and execution, if deemed desirable, of an agreement with the cities located in Calhoun County for the county -wide coordination of Emergency Management efforts. (h) The supervision of and final authorization for the procurement of all necessary supplies and equipment, including acceptance of private contributions which may be offered for the purpose of improving Emergency Management within the County. (i) The authorizing of agreements, after approval by the County Attorney, for use of private property for public shelter and other purposes. Section S. The operational emergency management organization of Calhoun County shall consist of the officers and employees of the County so designated by the Director in the emergency management plan, as well as organized volunteer groups. The functions and duties of this organization shall be distributed among such officers and employees in accordance with the terms of the emergency management plan. Such plan shall set forth the form of the organization, establish and designate divisions and functions, assign tasks, duties and powers, and designate officers and employees to carry out the pro- visions of this order. Insofar as possible, the form of organization, titles, and terminology shall conform to the recommendations fo the State Division of Emergency Management of the State of Texas and of the Federal Government. Section 6. Any unauthorized person who shall operate a siren or other device as as to simulate a warning signal, or the termination of a warning, shall be deemed guilty of a violation of this order and shall be subject to the penalties imposed by this order. Section 7. At all times when the orders, rules, and regulations made an promulgated pursuant to this order shall be in effect, they shall super- sede and override all existing orders, rules, and regulations insofar as the latter may be inconsistent therewith. Section 8. This order shall not be construed so as to conflict with and State or Federal statute or with any military or naval order, rule, or regulation. Section 9. This order is an exercise by the County of its govern- mental functions for the protection of the public peace, health, and safety and neither Calhoun County, the agents and representatives of said County, or any individual, receiver, firm, partnership, corporation, association, or trustee, or any of the'agents thereof, in good faith carrying out, complying with or attempting to comply with, any order, rule or regulation promulgated pursuant to the provisions of this order shall be liable for any damage sus- tained to persons as the result of said activity. Any person owning or con- trolling real estate or other premises who voluntarily and without compensation grants to the County of Calhoun a license of privilege, or otherwise permits the County to inspect, designate and use the whole or any part or parts of such 157 real estate or premises for the purpose of sheltering persons during an actual, impending or practice enemy attack shall, together with his successors in interest, if any, not be civilly liable for the death of, or injury to, any person on or about such real estate or premises under such license, privilege or other permission or for loss of, or damage to, the property of such person. Section 10. No person shall have the right to expend any public funds of the County in carrying out any Emergency Management activity authori- zed by this order without prior approval by the Commissioners Court, nor shall any person have any right to bind the County by contract, agreement of other- wise without prior and specific approval of the Commissioners Court. Section 11. It shall be unlawful for any person willfully to obstruct, hinder, or delay any member of the Emergency Management organiza- tion in the enforcement of any rule or regulation issued pursuant to this order, or to do any act forbidden by any rule or regulation issued pursuant to the authority contained in this order. I't shall likewise be unlawful for any person to wear, carry or display any emblem, insignia of any other means of identification as a member of the Emergency Management organization of the County of Calhoun, unless authority to do so has been granted to such person by the proper officials. Convictions for violations of the provisions of this order shall be punishable by fine not to exceed Two Hundred Dollars ($200.00). Section 12. Each employee or any individual that is assigned a function or responsibility shall solemnly swear or affirm to support and defend the Ccnstitution of the United States, laws of the State of Texas and the orders of the County of Calhoun. Section 13. If any portion of this order shall, for any reason, be declared invalid, such invalidity shall not affect the remaining provisions thereof. Section 14. All orders, parts of orders, or resolutions in conflict herewith are expressly repealed. -READ AND APPROVED on this the day of , 19� Count of Calhoun, f% Wyatt,County Judge Calhoun County, Te Leroy lse �ommi� Stanley L. ik la, 77 LEI Precinct One I t Two JL58 Peggy';aZLfndsey, Commks'sioner, Precinct Three ATTEST: Mary LoAs Mc: Mahan, County Clerk 159 R E S O L U T I O N WHEREAS, the City of Port Lavaca, Texas by City Ordinance No. _S-5-83 and Calhoun County by Commissioners Court order dated 1983, have established similar programs of comprehensive emergency management which includes the mitigation, preparedness response and recovery phases of emergency management; and WHEREAS, the City and County find that vulnerability to many potential hazards is shared by residents of Port Lavaca and the unincorporated portions of Calhoun County; and WHEREAS, the City and County further find that the common goal of emergency management can best be achieved through an organization which shares the combined resources of the City and the County; and WHEREAS, the contemplated action is specifically authorized by the aforementioned Ordinance and Court Order; THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT LAVACA: THAT there is hereby established the Port Lavaca Calhoun ' County Emergency Management organization which shall consist of the officers and employees of the City and of the County as de- signated in a joint emergency management plan, together with such organized volunteer groups as that plan may specify; and BE IT FURTHER RESOLVED, that the Mayor of Port Lavaca and the Calhoun County Judge shall mutually appoint an Emergency Management Coordinator to coordinate all aspects of the Port Lavaca -Calhoun County program of comprehensive emergency manage- ment, including the preparation and maintenance of a joint emer- gency managment plan for Port Lavaca and Calhoun County in accord- ance with this resolution. PASSED AND APPROVED this the 25th day of July, 1983. May6r City of Port Lavaca ATTEST: Ci Se retary `County J�d'ge Calhoun County , L'e Mom«�. CountClerk AN ORDINANCE ESTABLISHING A PROGRAM OF COMPREHENSIVE EMERGENCY MANAGEMENT WHICH INCLUDES THE MITIGATION, PREPAREDNESS RE- SPONSE AND RECOVERY PHASES OF CIVIL PRE- PAREDNESS; ACKNOWLEDGING THE OFFICE OF EMERGENCY MANAGEMENT DIRECTOR; AUTHORIZING THE APPOINTMENT OF AN EMERGENCY MANAGEMENT COORDINATOR; AND PROVIDING THE DUTIES AND RESPONSIBILITIES OF THOSE OFFICES; IDENTIFY- ING AN OPERATIONAL ORGANIZATION; GRANTING NECESSARY POWERS TO COPE WITH ALL PHASES OF EMERGENCY MANAGEMENT WHICH THREATEN LIFE AND PROPERTY IN THE CITY OF PORT LAVACA, TEXAS; AUTIORIZING COOPERATIVE AND MUTUAL AID AGREEMENTS FOR RELIEF WORK, BETWEEN THIS AND OTHER CITIES OR COUNTIES AND FOR RELATED PURPOSES; PROHIBITING UNAUTHORIZED WARNING AND ALL CLEAR SIGNALS AND MAKING VIOLATIONS A MISDEMEANOR PUNISHABLE BY FINE NOT TO EXCEED $200.00. WHEREAS, the City Council of the City of Port Lavaca finds that the identification of potential hazards and the prevention or mitigation of their effects must be an on -going concern of the City if the lives and property of the populace are to be protected; and WHEREAS, the City Council hereby declares that the pre- paration of a plan, and the means for its implementation, for the protection of lives and property in the City of Port Lavaca from natural or man -caused disasters or threat thereof is im- mediately essential; and WHEREAS, the City Council further finds that in times of disasters which may imperil the safety of the inhabitants of the City, or their property, it becomes necessary to effectuate and place into operation the preconceived plans.and preparations with a minimum of delay; and WHEREAS the City Council finds, therefore, that the pre- paration, adoption, and implementation of such plans are now imperative; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORT LAVACA: Section 1. There exists the office of Emergency Management Director of the City of Port Lavaca, which shall be held by the Mayor in accordance with state law. ' (a) An Emergency Management Coordinator may be appointed by and serve at the pleasure of the Director; (b) The Director shall be responsible for conducting a program of comprehensive emergency management within the city and for carrying out the duties and responsibilities set forth �61 in Section 4 of this ordinance. lie may delegate authority for execution of these duties to the Coordinator, but ultimate responsibility for such execution shall remain with the Director. Section 2. The powers and duties of the Director shall ' include an on -going survey of actual or potential major hazards which threaten life and property within the city; and an on- going program of identifying and requiring or recommending the implementation of measures which would tend to prevent the occur- rence or reduce the impact of such hazards if a disaster did occur. As part of his responsibility in hazard mitigation, the Director shall supervise the development of an emergency manage- ment plan for the City of Port Lavaca, and shall recommend that plan for adoption by the City Council along with any and all mutual aid plans and agreements which are deemed essential for the implementation of such emergency management plan. The powers of the Director shall include the authority to declare a state of disaster, but such action may be subject to confirmation by the City Council at its next meeting. The duties of the Director shall also include the causing of a survey of the availability of existing personnel, equipment, supplies and services which could be used during a disaster, as provided for herein, as well ' as a continuing study of the need for amendments and improvements in the emergency management plan. Section 3. The Mayor is hereby authorized to join with the County Judge of the County of Calhoun and the mayors of other cities in said county in the formation of an Emergency Management Council for the County of Calhoun and shall have the authority to cooperate in the preparation of a joint emergency management plan and in the appointment of a joint Emergency Management Coordinator, as well as all powers necessary to participate in a county -wide program of emergency management insofar as said program may affect the City of Port Lavaca. Section 4. The duties and responsibilities of the Emergency Management Director shall include the following: (a) The direction and control of the actual disaster opera- tions of the Port Lavaca Emergency Management organization as well as the training of Emergency Management personnel. ' (b) The determination of all questions of authority and responsibility that may arise within the Emergency Management organization of the City. (c) The maintenance of necessary liaison with other muni- cipal, county, district, state, regional, federal, or other Emergency Management organizations. 162 (d) The marshaling, after declaration of a disaster as provided for above, of all necessary personnel, equipment or supplies from any department of the City to aid in the carrying out of the provisions of the emergency management plan. (e) The issuance of all necessary proclamations as to the existence of a disaster and the immediate operational effective- ness of the City of Port Lavaca emergency management plan. (f) The issuance of reasonable rules, regulations -or directives which are necessary for the protection of life and property in the City of Port Lavaca shall receive widespread publicity unless publicity would be of aid and comfort to the enemy. (g) The supervision of the drafting and execution of mutual aid agreements, in cooperation with the representative of the state and of other local political subdivisons of the state, and the drafting and executing, if deemed desirable, of an agreement with the county in which said city is located and with other municipalities within the county, for the county -wide coordination of Emergency Management efforts. (h) The supervision of, and final authorization for the procurement of all necessary supplies and equipment, including ' acceptance of private contributions which may be offered for the purpose of improving Emergency Management within the City. (i) The authorizing of agreements, after approval by the City Attorney, for use of private property for public shelter and other purposes. Section 5. The operational Emergency Management organization of the City of Port Lavaca shall consist of the officers and em- ployees of the City so designated by the Director in the emergency management plan, as well as all organized volunteer groups. The functions and duties of this organization shall be distributed among such officers and employees in accordance with the terms of the emergency management plan. Such plan shall set forth the form of the organization, establish and designate divisions and functions, assign tasks, duties and powers, and designate officers and employees to carry out the provisions of this ordinance. Insofar as possible, the form of organization, titles ' and terminology shall conform to the recommendations of the State Division of Emergency Management of the State of Texas and of the Federal Government. Section 6. Any unauthorized person who shall operate a siren or other device so as to simulate a warning signal, or the termination of a warning, shall be deemed guilty of a violation of this ordinance and shall be subject to the penalties imposed by this ordinance. Section 7. At all times when the orders,.rules and regu- lations made and promulgated pursuant to this ordinance shall be in effect, they shall supersede and override all existing ordi- nances, orders, rules, and regulations insofar as the latter may I be inconsistent therewith. Section 8. This ordinance shall not be construed so as to conflict with any State or Federal statute or with any military or naval order, rule, or regulation. Section 9. This ordinance is an exercise by the City of its governmental functions for the protection of the public peace, health, and safety and neither the City of Port Lavaca, the agents and representatives of said City, nor any individual, receiver, firm, partnership, corporation, association, or trustee, nor any of the agents thereof, in good faith carrying out, complying with or attempting to comply with, any order, rule, or regulation pro- mulgated pursuant to the provisions of this ordinance shall be liable for any damage sustained to persons as the result of said activity. Any person owning or controlling real estate or other premises who voluntarily and without compensation grants to the City of Port Lavaca a license of privilege, or otherwise permits ' the City to inspect, designate and use the whole or any part or parts of such real estate or premises for the purpose of sheltering persons during an actual, impending or practice enemy attack shall, together with his successors in interst, if any, not be civilly liable for the death of, or injury to, any person on or about such real estate or premises under such license, privilege or other permission or for loss of, or damage to, the property of such person. Section 10. No person shall have the right to expend any public funds of the City in carrying out any Emergency Management activity authorized by this ordinance without prior approval by the City Council, nor shall any person have any right to bind the City by contract, agreement or otherwise without prior and specific approval of the City Council. Section 11. It shall be unlawful for any person willfully to obstruct, hinder, or delay any member of the Emergency Manage- ' ment organization in the enforcement of any rule or regulation issued pursuant to this ordinance, or to do any act forbidden by any rule or regulation issued pursuant to the authority con- tained in this ordinance. It shall likewise be unlawful for any person to wear, carry or display any emblem, insignia or any other means of identification as a member of the Emergency Management organization of the City of Port Lavaca, unless authority to do so has been granted to such person by the proper officials. 164 C Convictions for violations of the provisions of this ordinance shall be punishable by fine not to exceed Two hundred Dollars ($200.00). Section 12. Each employee or any individual that is assigned a function or responsibility shall solemnly swear or affirm to support and defend the Constitution of the United States, laws of the State of Texas and the Ordinances of the City of Port Lavaca. Section 13. If any portion of this ordinance shall, for any reason, be declared invalid, such invalidity shall not affect the remaining provisions thereof. Section 14. All ordinances, parts of ordinances, or reso- lutions in conflict herewith are expressly repealed. - FIRST READING this the llth day of July, 1983. 'Mayor ` SECOND READING this the 25th day of July, 1983. . Mayor PASSED AND APPROVED this the 25th day of July, 1983. Mayor ATTEST: C•ty Secretary APPROVED AS TO FORM: C�� ey 1st Reading 2nd Reading Councilman Buren voted Aye Aye Councilman Gary voted Aye Aye Councilwoman Browning voted. Aye Aye Councilman Jones voted Aye Aye Councilman Clegg voted Aye Aye Councilman Smith voted Aye Aye Passed/AoPrc Aye Aye Aye Aye Aye Aye Record of approval by City Council in City Council Minute Records, Volume "EE", page SPECIAL AUGUST TERM HELD AUGUST 25, 1983 THE STATE OF TEXAS X COUNTY OF CALHOUN BE IT REMEMBERED, that on this the 25th day of August, A. D. 1983 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Special Term of the Commissioners' Court, within said Countyyand State, and there were present on this date the following members of the Court, towit: R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: BUDGET WORK SESSION The Court worked on the proposed budget for 1984. The Court recessed until 10:00 A. M. on August 26th. August 26, 1983 - 10:00 A. M. All members of the Court present: BUDGET WORK SESSION The Court worked on the proposed budget for 1984. ACCOUNTS ALLOWED - COUNTY Claims totalling $238,462.08 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Hahn, seconded by Commissioner Mikula, and carried, that said claims be approved for payment. The Court-adgeasaed. REGULAR SEPTEMBER TERM THE STATE OF TEXAS COUNTY OF CALHOUN X HELD SEPTEMBER 12,.1983 BE IT REMEMBERED that on this the 12th day of September, A. D. 1983 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: is(; R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: ' BIDS AND PROPOSALS - TRACTOR, PRECINCT NO. 3 The following bids were received for a tractor of Precinct 3 but no.action was taken at this time: PROPOSAL For Utility Tractor with Front End Loader for Pct. N3 To be opened Monday, Septmeber 12, 1983 at 10:00 A.M. Trade -In 1972 - 4400 - Ford tractor with front end loader Total Bid Price (Without Trade-in) Net Bid (With Trade-in) Delivery Date tf/G 58Y 7/'acforr/iPsel &-fx 30- ,e/ 91S0X16- 6,8P----2 4 2uti..v4lvef S'4o iPAJk THetf,ae,cte,.f 47'o / f fC 2 Z� rO allQc4 %t ��rw7ter.4� ,6uc.� Name of bidder: Address: .City, State, Zip Authorized Signature: Title: rMy � oX Jr yj? oRT I-Ad9LA /'EXpf ILs: PROPOSAL ' For Utility Tractor with Front'End Loader for Pct. N3 To be opened Monday, Septmeber 12, 1983 at 10:00 A.M. Trade -In 1972 - 4400 - Ford tractor with front end loader Total Bid Price (Without Trade-in) Net Bid (With Trade-in) Delivery Date 17.955.00 $ 14,000.00 60 Days A.R.O. NOTE: Add for 1-set Sway Bars $100.00 Bid on 1 - New John Deere 401 B Tractor/Loader Name of bidder: Address: .City, State, Zip: Authorized Signature Title: Gulfside, Inc. -1111 Southern Minerals Road Corpus Christi, Texas 78409 Vice President Y Ofeneral Manager PROPOSAL For Utility Tractor with Front End Loader for Pct. N3 To be opened Monday. Septmeber 12, 1993 at 10.00 A.M. Trade -In 1972 - 4400 - Ford tractor with front end loader Total Bid Price (Without Trade-in) Net Bid (With Trade-in) Delivery Date 13.930 00 $ 10,180.00 30-90 days after order Name of bidder: - Farm -Industrial Company Address: p,0. Box 36: 514 S. Laurent .City, State, Zip: Victoria Texas 77902 i Authorized Signature:`�� Title: Sales Manager IG9 PROPOSAL For ' Utility Tractor with Front End Loader for Pct. 03 To be opened Monday, Septmeber 12, 1983 at 10:00 A.M. Trade -In 1972 - 4400 - Ford tractor with front end loader Total Bid Price (Without Trade-in) $ 139720.00 Net Bid (With Trade-in) $ 10,220.00 Delivery Date October 15, 1983 684 Diesel utility tractor 62 P.M. horsepower Tires 16.9 X 30 rear tires; front tires 7.^50 X 16 Large capacity hydraulic pump 16.1 gallons per minute Second hydraulic valve 2250 loader with 7211 material bucket No protective frame or canopy Name of bidder: Williams Farm Equipment Co. Address: Box 160 .City, State, Zip: Austwell, Tx. 77950 Authorized Signature: Title: Owner IL 70 PROPOSAL For i-2. T/ep c 7-0k -✓ Filw ei T Esvf To Be SQJT• 2i % �� Total Bid Price Ds7P' icor?o tf400 Delivery bate TO Clays fro .. t A/o n F/cst no.✓ o f 4cc.00.Tunc..- 0 f: tv,'ot / 3, 600 • w 'r 1-61 jr4140)'4� /ry Name of Bidder: u!ctOr/�- ,.(.mpA-mCo. Address:_ PU-0-vX- /a1,$Pr. City, State, zip:_ Vl c Teen e , T,-Y-Yg f > 7cy0 2- Authorized Signature: �� S-e ,e A iiACH At C-W T LIBRARY - SOUTH TEXAS LIBRARY SYSTEM Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that Mrs. George Fred Rhodes be appointed lay person to the South Texas Library System and that the County Judge be authorized to sign the necessary documents. BIDS AND PROPOSALS - PREMIUM UNLEADED GASOLINE Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the County Auditor be authorized to advertise for bids for premium unleaded gasoline with bids to be opened October 10, 1983 at 10:00 A. M. BIDS AND PROPOSALS - HOSPITAL, RENOVATION OF ICU Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the County Auditor be authorized to advertise for bids to renovate the intensive care unit at Champ Traylor Memorial Hospital with bids to be opened October 10, 1983 at 10:00 A. M. LAW LIBRARY Mark Kelly, representing the Calhoun County Bar Association met with the Court and asked for permission to replace the U. S. Code I Annotated with U. S. Code Service at no cost to the County other than the monthly fees. Whereupon, a motion was made by Commissioner Mikula, seconded by Commissioner Belk, and carried, that the Calhoun County Bar Association be allowed to make the foregoing changes in the Law Library. GUADALUPE-BLANCO RIVER AUTHORITY - PERMITS A motion was made by Commissioner Belk, seconded by Cbmmissioner Hahn, and carried, that Calhoun County grant a permit to Guadalupe Blanco River Authority to install facilities as shown on the follow* ing instruments with the understanding that by the usage of such permit GBRA.agrees that such facilities and the installation, main- tenance and usage thereof shall be subject to all the terms and provisions set out in the original contract between GBRA and Calhoun County dated March 21, 1972 and recorded in Vol. R, Page 307 of the Commissioners' Court Minutes of Calhoun County, Texas, and that Guadalupe Blanco River Authority agrees to be bound by all such ' terms and provisions. JL 72 170 rr� sER',I Cr :0';I;ECT IOU 1NFORt1AT I Qd.Il01P.; COUNTY RURAL WATER SUPPLY SYSTEM 1. Connection Data (To Be Completed by Operations) A. DATE: 5eo`eober 8, 1983 B. dame of Customer Requesting Service: Dennis E. Machicek C. Number of Connections Wanted: one D. !ep Sheet Number: Q-5-A E. C_stc::er ;r.::cber To Be Assigned: 092507 F. Prospects for Additional customers To Be Served by the Proposed Line: 2. Engineering Review (To Be Completed by Engineering) A. received by Engineering: Date B. Deco, -ended `or installation as .submitted DATE SIGNATURE e. Recc,-ended for installation as follows: DATE SIGNATURE 3, Report of Installation (To Be Completed by Operations) A. Installation completed GATE SIGNATURE B. Remarks: (if Installation -differs from.recommendations) rf 4. Posted to "As Built Plans:" Operations:UATE-- URE Engineering:, TSti�— 3TuaTORI--- r i M RPIVd IL4Ti I; SUPPLY SYSTEM I. Cana_c:inr, is t. ('v Le ctwopI eted by Ope rat im,$) A. DATE:29 1983 B. tare of Custo er keguesting Service: Ron Ripple C. L_-Ser u C .,_tions Ranted: one D. 'Man Shect t - r: D-9 E. Cstc721_=_i To ce Assigned: 022506 F. Prospects for Additional Customers To Be Served by the Proposed Line: 2 r..gln,_erir. , 1 (To G^ Completed by Engineering) elves L - r- g. Date B. ., 1: s allation as submitted GATE SIGN TURE C. Pecc.-eoccd for i�srllation as fbllows: DATE SIGNATURE keport of installation (To Be Completed by Operations). A. installation, co.-pleted DATc SIGNATURE ,,, Rraarks: (if installation differs from. recommendations) Posted to ,As built Plans:" Operations:_ MU9TURE Engineering: \ \ ...✓ 181P\ per\ / / /. 1' ll` Iti i�! iL Lfo rf�) dScL.; ,ate i 7o To,, 0+y i. °, IIOL'• COU'iTY RUii4L {pim SI'I'I'LY SYS1LM ±. ime.ection Data (To Be Completed by Operations) A. LATE: A.uaust IS 1983 B. I,a¢e of Customer Requesting Service: Nartln WTI is C. 4..-ber of Connections Wanted: one D. 14ep Sheet lumber: D-14 E. CL•StG^er Gurber To Be Assigned: 162505 F. Prospects for Additional Customers To Be Served by the Proposed Line: r,. t ._ring Review (To Be Completed by Engineering) A. wceived by Engineering: Date orended for installation as submi tied DATE SIGNATURE Recommended for installation as follows: DATE SIGNATURE 3. :report of Installation (To Be Completed by operations) - A, installation completed DATE SIGNATURE B. Remarks: (if installation. differs from. recommendations) 4. Posted to "As Built Plans:" operations:_ 1 — Engineering:_ 0 7 • J� m . $ r • , 9tl rvir'bIn �SSv a � r 14,1 Ae l ti1:;1 i.I IN: :,. I, ....,ca icn C.ata (To Be Completed by Operniiuns) . A. G'.TE: A,, , I I 1983 8. ha..e of Customer Requesting Service: Lornzo Johnson C. G.:-Scr of Connections Wanted: one D. R.; Sh_et by :ber: 0-12 E. Custc,er r;:-bar To Be Assigned: 122504 E. Prospects for Additional Customers To Be Served by the Proposed Line: 2, Ec.in—ring Review (To Be Completed by Engineering) A.. P.2ceived by Engineering: Date B. ?eco,-vended for installation as submitted DGTE SIGNATURE C. Reca-ended for installation as follows: ' DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (if Installation differs from. recommendations) 4. Posted to "As Built Plans:" Operations:_ U — Engineering:_ 'STSfIAT0A1 TAXES, GENERALL.,FEFFECTIVE TAX RATE Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the following Notice of Calculation of Effective Tax Rate and Publication of Estimated Unencumbered Fund Balances be entered: . Calhoun COUNTY NOTICE OF CALCULATION OF EFFECTIVE TAX RATE AND PUBLICATION OF ESTIMATED UNENCUIMBERED FUND BALANCES I,Vernon M. Damstrom Tax Assessor -Collector for Calhoun County. in accordance with the provisions of Sec. 2G.04, property Tax Code, have calculated the tax rate whiEh maynotbe exceeded by more than three percent by the Commissioner's Court of the Calhoun County without holding a public hearing as required by the code. That rate is as follows: S .0319 per S100 for farm-to-market/flood control tax: S .2506 per Sloo for the general fund, permanent improvement fund and road and bridge fund lax= + S per S100 for public road maintenance tax: thus S .2825 per Sloo TOTAL COUNTY EFFECTIVE TAX RATE The estimated unencumbered fund balances are as follows: Farm-to-Market/Flood Control Maintenance & Operatio N $A 350,000 Interest & SinkingS / General Fund Maintenance & Operation: $ 350,000 Interest & Sinking: S 25, 000 Public Road Maintenance Maintenance & Operation: S —N/A Interest Sinking: $ N/A CALCULATIONS USED TO DETERMINE EFFECTIVE TAX RATE Separate calculations are performed for each type of tax rate levied by Calhoun County in order to determine 1983 total effective tax rate. The following guide corresponds with the calculations shown:A- Farm-to-markelRoad/Flood Control Tax: B - General Fund Tax: C - Maintenance of Public Roads Tax 1. DATA Type of Tara A 1. 1982 Total tax levy from the 1982 tax roll ....................................... $ 2. 1982 Tax rate _ , _ _ _ __ ............................... $ 3. 1982 Debt service p&S)levy.................................... $ .............. 4. 1982 Maintenance and operation (WO) levy ................................... $ S. 1982 M&O taxes on property in territory that has ceased to boa part of the unit In 1983 $ 6. 1982 M&O taxes on property becoming exempt In 1983 ......................... $ 7. 1982 M&O ta-es on taxable value lost because property is appraised at less than market value In 1983.............................................:.................. $ 8. 1983 Total taxable value of all property ........................................ $1 9. 1983 Taxable value of new Improvements added since Jan. 1. 1982 .............. $ 10. 1983 Taxable value of property annexed since Jan. 1, 1982 ...................... $ 11. 1983 Tax levy needed to satisfy debt service (1&S) .............................. $ 112. Rate to raise 1982 tax levy duo to appraisal roll errors (rate that should have been loss rate that was levied) $ •13.• Rate to recoup taxes lost in 1982 duo to appraisal roll errors post dollars divided by 1983 taxable values) $ 452,9401 .0300 relnn u B. 3,594,154 .2369 /$10Q 172,737 452,940 3,421,417 N/A $ N/A 308 $ 1,5 18 . 1 1-9 115,846,006 $ 115,846,006 N/A a N/A 164,287 N/A /S100 N/A /$100 • Steps necessary for appraisal roll errors (it more than 196 01 !oral appraisal rol/A e110ctiv0 for taxing units on June 17. 1983. 1718 II. CALCULATION MAINTENANCE AND OPERATION (M&O) TAX RATE , 1. A 1982 Total tax le Data 1 - .................... $ 452,940 (8) Subtract 1982 Debt service levy (Data 3)...................................... — $ N/A (C) Subtract 1982 Taxes on property no longer In unit (Data 5) ..................... $ N/A (D) Subtract 1982 Taxes for exemptions (Data 6).................................. — $ 308 (E) Subtract 1982 Taxes for productivity valuation (Data 7) ......................... — $ 18 (F) Adjusted 1982 M&O levy .................................................... $ 452,614 2. (A) 1983 Total taxable value of all property (Data 8) ............................... $ 1, 533, 531,112 (B) Subtract 1983 Value of new improvements (Data 9) ............................ — $ 115, 846, 006 (C) Subtract 1983 Value of annexed property (Data 10) ............................ — $ N/A D Adjusted 1983 Taxable value for M&O „.. $ 1, 417, 685,106 3. (A) Divide the adjusted 1982 M&O levy (1-F above) by the adjusted 1983 taxable value for M&O (2-0 above) ($ -; $ ) - ,000319 $ (8) Multiply by $100 valuation ................................................... x $ 100 (C) Calculated maintenance and operation (M&O) rate for 1983 .................... $ .0319/ 100 f1TEREST AND SINKING (I&S) TAX RATE (A) 1983 I&S levy needed to satisfy debt (Data 11) . .......... $ N/A (B) 1983 Total taxable value of all property (Data 8) ............................... $ (C) Divide the 1983 I&S levy (4-A above) by the 1983 total taxable value M-B above)($ — $ ) .•............ $ (D) Multiply by $100 valuation ................................................... x $ 100 (E) Calculated interest and sinking rate (I&S) for 1983 ............................. $ / 100 APPRAISAL ROLL ERROR RATE S. (A) Rate to raise 1982 levy due to appraisal errors (Data 12) ....................... $ N/A /$t00 (B) Add rate to recoup taxes lost due to errors (Data 13) ......................I..... + $ /$100 (C) Total rate to adjust for appraisal roll errors .................................... $ /$100 1983 EFFECTIVE TAX RATE FOR EACH TAX 6 (A) Calculated maintenance and operation (M&O) rate (3-C above) $ .0319 /$100 ................. (B) Add calculated interest and sinking (I&S) rate (4-E above) ...................... + $ N/A /$100 (C) Add rate to adjust for appraisal roll errors (5-C above) ......................... + $ N/A 1$1001 (D) Calculated 1983 Effective Tax Rate for this tax ................................ $ .0319 TOTAL EFFECTIVE TAX RAi E FOR 1983 7. Add calculated 1983 effective tax rate for each tax together $.93.19/$1o0 + $.2-U/$100 + $ _ /$too .................................. 2825 $ �t100. 1983 Effective Tax Rate for Each Tax Levied and the Total 1983 Effective Tax Rafe are the rates publishod as required by Sea 26.04, Property Tax Code. , 1 e . 8 $ 3,594,109 $ 172,737 $ N/A $ 1,508 $ 142 $ 1,419.722 $ 1,541,134,430 $ 115,846,006 $ N/A $1,425,288,424 $ ,002399 $ 100 $ .2399 /$100 $ 164,287 $ 1,541,134,43C $ .1000107 $ 100 $ _ .0107 /$tog' $ N/A /$too $ /Slog $ /$100 $ .2399 /$t00 $ . .0107 /$100 $ N/A 1$100 $ .2506 /5100 i! � UTILITY PERMITS - FAIRGROUNDS. CENTRAL POWER & LIGHT CO Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the following Easement and Right of Way be approved and the County Judge authorized to sign same: 3-lo- 6 Cp 191 REV 383 EASEMENT AND RIGHT OF WAY THE STATE OF TEXAS ' County of Calhoun KNOW ALL MEN BY THESE PRESENTS: That Calhoun County "Grantor", whether one or more, for and in consideration of ----- Ten dollars-------- --10.00-- ($— )Dollars, to Grantor in hand paid by Central Power and Light Company, P. O. Box 2121, Corpus Christi, Texas 78403, a Texas corporation, "Grantee", the receipt and sufficiency of which is hereby acknowledged and confessed, has GRANTED, SOLD, and CONVEYED, and by these presents does GRANT, SELL, and CONVEY unto Grantee, its successors and assigns, an easement and right of way for electric transmission lines, consisting of poles or towers made of wood, metal, or other materials, wires, circuits, static wires, communications circuits, crossorms, insulators, guys, and all necessary or desirable appurtenances, over, across, and upon the following described lands located in Calhoun County, Texas, to wit: All that certain land and premises, situate within Calhoun County, Texas out of the W. Peikert Subdivision, Samuel Shupe Survey, Calhoun County, Texas as per plat of record Volume Z, page 125, Calhoun County Plat Records, as recorded in the Deed of Records Vol 126, page 385, Calhoun County, Texas. I Said easement and right of way is limited to the following described strip of land, being a part of said fairgrounds: DESCRIPTION of.the centerline of a 12 foot wide electrical easement situated in and a part of the Samuel Shupe Survey, A-137, Calhoun County, Texas. Said easement also being in and a part of the Calhoun County Fair Grounds tract as described in Volume 126 e 384 of Oe De d RRecords of Calhoun County, Texas. Said centerline being more'f�il�y described as allows: BEGINNING at a point which bears N 344 57' W a distance of 12 feet from the most Southern corner of the Bauer Show Barn; THENCE, S 550 03' W for a distance of 136.0 feet to a point for angle to the right; Tf.LNCE, N 34' 57' 11 fir a distance of 130.0 feet to the Terminus Pont of this 12 foot wide electrical easement ending on the Southeast side of an existing asphalt road leading into the aforementioned Fair Grounds. Said easement having a total centerline en th of 274.0 feet. This is not a Homestead. age with the right of ingress and egress over, across, and upon said land and Grantor's adjacent land for the purpose of constructing, operating, reconstructing on poles or metal towers, enlarging, inspecting, patrolling, repairing, maintaining, and removing said lines, circuits, poles, metal towers, wires, and appurtenances; the right to relocate along the some general direction of said lines; and the right to remove from said lands all trees and parts thereof, or other obstructions, which endanger or may interfere with the safety or efficiency of said lines or appurtenances. Grantor reserves the right to use the land subjected to said easement and right of way in any way that will not interfere with Grantee's exercise of the rights hereby granted. In addition to the consideration hereinabove provided, Grantee shall pay Grantor for all damage to Grantor's' growing crops, furrows and fences done in connection with constructing, inspecting, maintaining, repairing, recon• strutting, and removing said lines on said land. TO HAVE AND TO HOLD the above described easement and rights unto the Grantee, its successors and assigns, until all of said lines shall be abandoned and removed. Grantor binds himself, his heirs, assigns, and legal represent. atives to warrant and forever defend all and singular the above described easement and rights unto the said Grantee, its successors and assigns, against every person whomsoever lawfully claiming or to claim the same or any part thereof. EXECUTED this_day ofy��116' 19�3 Calhoun County IL8 County Judge Ralph Wyatt CONTRACTS AND AGREEMENTS - MUSEUM Motion by.Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that the following contract be approved and the County Judge be authorized to sign said contract and that any expenses incurred prior to Jan, 1, 1984 be paid out of unbudgeted fund. THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document B151 Abbreviated Form of Agreement Between Owner and Architect For Construction Projects of Limited Scope 1978.EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY 15 ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION AGREEMENT made as of the First day of September in the year of Nineteen Hundred and Eighty Three BETWEEN the Owner: Calhoun County 211 South Ann Port Lavaca, Texas 77979 and the Architect: De Lara-Almond Architects, Inc. 342 Wilkens .San Antonio, Tx. 78210 For the following Project: (Include detailed description of Project location and scope.) The "Structural Stabilization" of the Calhoun County "Jailhouse11 Museum. The Owner and the Architect agree as set forth below. Copyright 1974, (p 1973 by The American Institute of Architects, 1775 New York Avenue, N.W., Washingfon, O.C. 20006. Reproduowrs of the matoriA herein or suhs6mu al quotation of its provisions without permission of the AIA violates the copyright laws of the United Slates and will be sublect Iu legal prosecution. AIA DOCUMENT BISI •O AIIHRFVIATIO VNf R-ARCHIIrrT AGRfIMENT IUNL 11711 tUITION • AIA® m 1478 • 111L AMLRICANINSTIIUTE Of ARCIIHLCTS, 1795 WIN YORK AVLNUL, N.W., WAS111NGION, U.C. MX)6 B151-1978 1 181 Terms and Conditions of Agreement Between Owner and Architect ARTICLE 1 ARCHITECT'S SERVICES AND RESPONSIBILITIES The Architect's Basic Services are as described un- der the four Phases identified below and in Article 10, and unless otherwise provided in Article 10, include normal structural, mechanical and electri- cal engineering services. 1.1 DESIGN PHASE 1.1.1 The Architect shall review with the Owner alterna- tive approaches to design and construction of the Project. 1.1.2 Based on the mutually accepted program and Proj- ect budget requirements, the Architect shall prepare, for approval by the Owner, Design Documents consisting of drawings and other documents appropriate for the Proj- ect, and shall submit to the Owner a Statement of Proba- ble Construction Cost. 1.2 CONSTRUCTION DOCUMENTS PHASE 1.2.1 Based on the approved Design Documents, the Ar- chitect shall prepare, for approval by the Owner, Con- struction Documents consisting of Drawings and Specifi- cationf setting forth in detail the requirements for the construction of the Project and shall advise the Owner of any adjustments to previous Statements of Probable Construction Cost. 1.2.2 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents re- quired for the approval of governmental authorities hav- ing jurisdictioh over the Project. 1.3 BIDDING OR NEGOTIATION PHASE 1.3.1 Unless provided in Article 10, the Architect, fol- lowing the Owner's approval of the Construction Docu- ments and of the most recent Statement of Probable Con- struction Cost, shall assist the Owner in obtaining bids or negotiated proposals and in awarding contracts for con- struction. 1.4 CONSTRUCTION PHASE —ADMINISTRATION OF THE CONSTRUCTION CONTRACT 1.4.1 The Construction Phase will commence with the award of the Contract for Construction and will terminate when final payment to the Contractor is due, or in the absence of a final Certificate for Payment or of. such due date, sixty days after the Date of Substantial Completion of the Work, whichever occurs first. 1.4.2 Unless otherwise provided in this Agreement and incorporated in the Contract Documents, the Architect shall provide administration of the Contract for Construc- tion as set forth below and in the edition of AIA Docu- ment A201, General Conditions of the Contract for Con- struction, current as of the date of this Agreement. 1A.3 The Architect shall be a representative of the Owner during the Construction Phase. Instructions to the Contractor shall be forwarded through the Architect. 1.4.4 The Architect shall visit the site at intervals appro- priate to the stage of construction or as otherwise agreed by the Architect in writing to become generally familiar with the progress and quality of the Work and to deter- mine in general if the Work is proceeding in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of such on -site observations as an architect, the Architect shall keep the Owner informed of the progress and quality of the Work, and shall endeavor to guard the Owner against defects and deficiencies in the Work of the Contractor. 1.4.5 The Architect shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, for the acts or omissions of the Contractor, Sub- contractors or any other persons performing any of the Work, or for the failure of any of them to carry out the Work in accordance with the Contractnocuments. 1.4.6 The Architect shall at all times have access to the Work wherever it is in preparation and progress. 1.4.7 The Architect shall determine the amounts owing to the Contractor based on observations at the site and on evaluations of the Contractor's Applications for Pay- ment, and shall issue Certificates for Payment in such amounts. 1.4.8 The issuance of a Certificate for Payment shall con- stitute a representation by the Architect to the Owner, based on the Architect's observations at the site as pro- vided in Subparagraph 1.4.4 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated; the quality of the Work is in accordance with the Contract Documents (subject to an evaluation of the Work for conformance with the Contract Documents upon Substantial Comple- tion, to the results of any subsequent tests required by or performed under the Contract Documents, to minor deviations from the Contract Documents correctable prior to completion, and to any specific qualifications stated in the Certificate for Payment); and that the Contractoris entitled to payment in the amount certified. However, the issuance of a Certificate for Payment shall not be a repre- sentation that the Architect has made any examination to. ascertain how and for what purpose the Contractor has used the moneys paid on account of the Contract Sum. 1.4.9 The Architect shall be the interpreter of the re- quirements of the Contract Documents and the judge of the performance thereunder by both the Owner and Contractor, and shall render written decisions on all claims, disputes and other matters in question between the Owner and the Contractor. to the capacity of inter- preter and judge, the Architect shall endeavor to secure faithful performance by both the Owner and the Con- tractor, shall not show partiality to either, and shall not be AIA DOCUMENT 61S7 ° A80REVIATED Oil:NER-ARCHITECT AGREEMENT • IUNE 1978 EDITION • AIA® 0 1978 ° THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON. D.C. 20006 6151-1978 2 182 �J liable for the result of any interpretation or decision rendered in good faith in such capacity. 1.4.10 The Architect shall have authority to reject Work which does not conform to the Contract Documents, and will have authority to require special inspection or testing of the Work whenever, in the Architect's reasonable opin- ion, it is necessary or advisable for the implementation of the intent of the Contract Documents. 1.4.11 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples; but only for conformance with the design concept of the Work and with the information given in the Contract Documents. Such action shall be taken with reasonable promptness so as to cause no delay. The Architect's ap- proval of a specific item shall not indicate approval of an assembly of which the item is a component. 1.4.12 The Architect shall prepare Change Orders for the Owner's approval and execution, and shall have authority to order minor changes in the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time. 1.4.13 The Architect shall conduct inspections to deter- mine the Dates of Substantial Completion and final com- pletion, and shall issue a final Certificate for Payment. 1.4.14 The extent of the duties, responsibilities and limita- tions of authority of the Architect as the Owner's repre- sentative during construction shall not be modified or ex- tended without written consent of the Owner, the Con- tractor and the Architect. 1.5 ADDITIONAL SERVICES 1.5.1 Additional Services shall be provided if authorized or confirmed in writing by the Owner or if included in Article 10, and they shall be paid for by the Owner as provided in this Agreement. 15.2 If the Owner and the Architect agree that more extensive representation at the site than is described in Paragraph 1.4 shall be provided, such additional project representation shall be provided and paid for as set forth in Article 10. 1.6 TIME 1.6.1 The Architect shall perform services as expediti- ously as is consistent with professional skill and care and the orderly progress of the Work. ARTICLE 2 THE OWNER'S RESPONSIBILITIES The following services and responsibilities, and any others so indicated in Article 10, shall be un- dertaken by the Owner. 2.1 The Owner shall provide full information including a program, which shall set forth the Owner's design objectives, constraints and criteria. 2.2 The Owner shall furnish a legal description and a certified land survey of the site and the services of soil engineers or other consultants when such services are deemed necessary by the Architect. 2.3 The Owner shall furnish structural, mechanical, chemical and other laboratory tests, inspections and re- ports as required by law or the Contract Documents. 2.4 The Owner shall furnish all legal, accounting and insurance counseling services as may be necessary at any time for the Project, including such auditing services as the Owner may require to verify the Contractor's Applica- tions for Payment or to ascertain how or for what pur- poses the Contractor uses the moneys paid by the Owner. 2.5 The services, information, surveys and reports re- quired by Paragraphs 2.2 through 2.4 inclusive shall be furnished at the Owner's expense, and the Architect shall be entitled to rely upon the accuracy and completeness thereof. 2.6 ' If the Owner observes or otherwise becomes aware of any fault or defect in the Project or nonconformance with the Contract Documents, prompt written notice thereof shall be given by the Owner to the Architect. 2.7 The Owner shall furnish required information and shall render approvals and decisions as expeditiously as necessary for the orderly progress of the Architect's serv- ices and of the Work. ARTICLE 3 CONSTRUCTION COST 3.1 DEFINITION 3.1.1 The Construction Cost shall be the total cost or estimated cost to the Owner of all elements of the Project designed or specified by the Architect. 3.1.2 The Construction Cost shall include at current mar- ket rates, including a reasonable allowance for overhead and profit, the cost of labor and materials furnished by the Owner and any equipment which has been designed, specified, selected or specially provided for by the Archi- tect. 3.1.3 Construction Cost does not include the compensa- tion of the Architect and the Architect's consultants, the cost of the land, rights -of -way, or other costs which are the responsibility of the Owner as provided in Article 2. 3.2 RESPONSIBILITY FOR CONSTRUCTION COST 3.2.1 It is recognized that neither the Architect nor the Owner has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding, market or nego- tiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from any Statement of Probable Con- struction Cost or other cost estimate or evaluation pre- pared by the Architect. 3.2.2 No fixed limit of Construction Cost shall be estab- lished as a condition of this Agreement by the furnishing, proposal or establishment of a Project budget, unless such fixed limit has been agreed upon in writing and signed by the parties hereto. If such a fixed limit has been estab- lished, the Architect shall be permitted to include con- tingencies for design, bidding and price escalation, to de- termine what materials, equipment, component systems and types of construction are to be included in the Con- tract Documents, to make reasonable adjustments in the scope of the Project and to include. in the Contract Doc- uments Alternate Bids to adjust the Construction Cost to the fixed limit. Any such fixed limit shall be increased in 3 6151-1978 AIA DOCUMENT 8151 • ABBREVIATED OWNER,ARCHITCCT ACRLEMFNT • IUNE 1978 EDITION • A AS O 1978 • THE AMERICAN INSTITUTE OF ARCHITECTS, 173S NEW YORK AVENUE, N.W., WASt1IN(;T0N, D.C.:406 183 the amount of any increase in the Contract Sum occurring after execution of the Contract for Construction. 3.2.3 Any Project budget or fixed limit of Construction Cost shall be adjusted to reflect any change in the general level of prices in the construction. industry between the date of submission of the Construction Documents to the Owner and the date on which proposals are sought. 3.2.4 If a fixed limit of Construction Cost (adjusted as provided in Subparagraph 3.2.3) is exceeded by the low- est bona fide bid or negotiated proposal, the Owner shall (1) give written approval of an increase in such fixed limit, (2) authorize rebidding or renegotiating of the Project within a reasonable time, (3) if the Project is abandoned, terminate in accordance with Paragraph 7.2, or (4) coop- erate in revising the Project scope and quality as required to reduce the Construction Cost. In the case of (4), pro- vided a fixed limit of Construction Cost has been estab- lished as a condition of this Agreement, the Architect, without additional charge, shall modify the Drawings and Specifications as necessary to comply with the fixed limit. The providing of such service shall be the limit of the Architect's responsibility arising from the establishment of such fixed limit, and having done so, the Architect shall be entitled to compensation for all services performed, in accordance with this Agreement, whether or not the Con- struction Phase is commenced. ARTICLE 4 PAYMENTS TO THE ARCHITECT 4.1 An initial payment as set forth in Paragraph 9.1 is the minimum payment under this Agreement. 4.2 Subsequent payments for Basic Services shall be made monthly and shall be in proportion to services per- formed within each Phase. 4.3 When compensation is based on a percentage of Construction Cost, and any portions of the Project are deleted or otherwise not constructed, compensation for such portions of the Project shall be payable to the extent services are performed on such portions, in accordance with the schedule set forth in Subparagraph 9.2.2, based on (1) the lowest bona fide bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent Statement of Probable Construction Cost. 4.4 Reimbursable Expenses include actual expenditures made by the Architect in the interest of the Project for: .1 expense of transportation and. living expenses in connection with out-of-town travel, authorized by the Owner, .2 long distance communications, .3 fees paid for securing approval of authorities hav- irtg jurisdiction over the Project,. .4 reproductions, .5 postage and handling of Drawings and Specifica- tions, .6 renderings and models requested by the Owner, .7 expense of overtime work requiring higher than regular rates, if authorized by the Owner, .8 expense of any additional insurance coverage or limits, including professional liability insurance, requested by the Owner in excess of that normally carried by the Architect and the Architect's con- sultants. 4.5 Payments on account of the Architect's Additional Services and for Reimbursable Expenses as defined in Paragraph 4.4 shall be made monthly upon presentation of the Architect's statement of services rendered or ex- penses incurred. 4.6 No deductions shall be made from the Architect's compensation on account of sums withheld from pay- ments to contractors. 4.7 If the Project is suspended or abandoned in whole or in part for more than three months, the Architect shall be compensated for all services performed prior to receipt of written notice from the Owner of such suspension or abandonment, together with Reimbursable Expenses then due and all Termination Expenses as defined in Paragraph 7.4. If the Project is resumed after being suspended for more than three months, the Architect's compensation shall be equitably adjusted. ARTICLE 5 OWNERSHIP AND USE OF DOCUMENTS 5.1 Drawings and Specifications as instruments of serv- ice are and shall remain the property of the Architect whether the Project for which they are made is executed or not. The Owner shall be permitted to retain copies, in- cluding reproducible copies, of Drawings and Specifica- tions for information and reference in connection with the Owner's use and occupancy of the Project. The Draw- ings and Specifications shall not be used by the Owner on other projects, for additions to this Project, or for com- pletion of this Project by others provided the Architect is not in default under this Agreement, except by agreement in writing and with appropriate compensation to the Architect. 5.2 Submission or distribution to meet official regula- tory requirements or for other purposes in connection with the Project is not to be construed as publication in derogation of the Architect's rights. ARTICLE 6 ARBITRATION 6.1 All claims, disputes and other matters in question between the parties to this Agreement, arising out of or relating to this Agreement or the breach thereof, shall be decided by arbitration in accordance with the Construc- tion Industry Arbitration Rules of the American Arbitra- tion Association then obtaining unless the parties mutu- ally agree otherwise. No arbitration, arising out of or re- lating to this Agreement, shall include, by consolidation, joinder or in any other manner, any additional person not a party to this Agreement except by written consent containing a specific reference to this Agreement and signed by the Architect, the Owner, and any other person sought to be joined. Any consent to arbitration involving an additional person or persons shall not constitute con- sent to arbitration of any dispute not described therein. This Agreement to arbitrate and any agreement to arbi- trate with an additional person or persons duly consented to by the parties, to this Agreement shall be specifically enforceable under the prevailing arbitration law. ABA DOCUMENT 8151 ABBREVIATED OWNER -ARCHITECT AGREEMENT TUNE 1g78 EDITION AIAO © 1978 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, WASHINGTON, D.C. XW6 B151-1978 4 nm 4.2 In no event shall the demand for arbitration be made after the date when institution of legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statute of limitations. 6.3 The award rendered by the arbitrators shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. ARTICLE 7 TERMINATION OF AGREEMENT 7.1 This Agreement may be terminated by either party upon seven days' written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. 7.2 This Agreement may be terminated by the Owner upon at least seven days' written notice to the Architect in the event that the Project is permanently abandoned. 7.3 In the event of termination not the fault of the Architect, the Architect shall be compensated for all services performed to termination date, together with Re- imbursable Expenses then due and all Termination Ex- penses as defined in Paragraph 7.4. 7.4 Termination Expenses include expenses directly at- tributable to termination for which the Architect is not otherwise compensated, plus an amount computed as a percentage of the total compensation earned to the time ' of termination, as follows: 1 20 percent if termination occurs during the Design Phase, or .2 10 percent if termination occurs during the Con- struction Documents Phase, or .3 5 percent if termination occurs during any subse- quent phase. ARTICLE 8 MISCELLANEOUS PROVISIONS 8.1 This Agreement shall be governed by the law of the principal place of business of the Architect. 8.2 As between the parties to this Agreement: as to all acts or failures to act by either party to this Agreement, any applicable statute of limitations shall commence to run and any alleged cause of action shall be deemed to have accrued in any and all events not later than the relevant Date of Substantial Completion of the Work, and as to any acts or failures to act occurring after the relevant Date of Substantial Completion, not later than the date of issuance of the final Certificate for Payment. 8.3 The Owner and the Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representa- tives of such p. ty with respect to all covenants of this Agreement. Neither the Owner nor the Architect shall assign, sublet or transfer any interest in this Agreement without the Written Consent of the other. 8.4 This Agreement represents the entire and inte- grated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. S 8151-197$ A/A DOCUMENT 8151 • ABBREVIATED OWNER -ARCHITECT AGREEMENT • )UNE 7978 DITION • AIAA 0 1978 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW TORK AVENUE, N.W., WASHINGTON, D.C. 2E\%l6 ARTICLE 9 BASIS OF COMPENSATION ' The Owner shall compensate the Architect for the Services provided, in accordance with Article 4, Payments to the Architect, and the other Terms and Conditions of this Agreement, as follows: 9.1 AN INITIAL PAYMENT OF None dollars ($ -D ) shall be made upon execution of this Agreement and credited to the Owner's account as follows: 9.2 BASIC COMPENSATION 9.2.1 FOR BASIC SERVICES, as described in Paragraphs 1.1 through 1.4 or identified as such in Article 10, Basic Com- pensation shall be computed as follows: on an hourly basis as follows. (Here insert basis of compensation, including fixed amounts, multiples or percentages, and identify Phases to which particular methods of eom• pensation apply, it necessary.) Principals' time at the fixed rate of $40/hr. Architects at the fixed rate of $40/hr.. Support Staff at 2.5 times Direct Personnel Expense Consultant Engineers will be billed at 1.25 times Direct Cost. 9.2.2 Where compensation is based on a Stipulated Sum or Percentage of Construction Cost, payments for Basic Ser• vices shall be made as provided in Subparagraph 4.2 so that Basic Compensation for each Phase shall equal the following percentages of the total Compensation payable: (Include any additional phases as appropriate.) Design Phase: percent,( %) Construction Documents Phase: percent( %) Bidding or Negotiation Phase: N/A percent ( %) Construction Phase: percent ( %) 93 FOR ADDITIONAL SERVICES provided under Paragraph 1.5 or identified as such in Article 10, compensation shall be computed as follows: (Here insert basis of compensation, including rates andlor multiples of Direct Personnel Expense for Principals, consultants and employees. tdssr City specific types of consultants in Article 10, it required.) See Section 9.2.1 9A Payments due the Architect and unpaid under this Agreement shall bear interest from the date payment is due at the rate entered below, or in the absence thereof, at the legal rate prevailing at the principal place of busi- ness of the Architect. (Here insert any rate of interest agreed upon.) (Usury laws and requirements under the Federal Truth in Lending Act, similar state and local corsumer credit laws and other regulations at the Owner's and Architect's principal places of business, the location of the Project and elsewhere may affect the validity of this provision. Specific legal advice should be obtained with respect to deletion, modification, or other requirements such as written disclosures or waivers) 95 The Owner and the Architect agree in accordance with the Terms and Conditions of this Agreement that: 95.1 IF THE SCOPE of the Project or of the Architect's Services is changed materially, the amounts of compensation shall be equitably adjusted. 95.2 IF THE SERVICES covered by this Agreement have not been completed within Twelve ( 12 ) months of the date hereof, through no fault of the Architect, the amounts of compensation, rates and multiples set forth herein shall be equitably adjusted. AIA DOCUMENT 81S1 - ABBREVIATED OWNER -ARCHITECT AGREEMENT - IUNE 1978 EDITION - AIAO 01970 - THE AMERICAN INSTITUTE OE ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 2OW6 BIS1-1978 6 ARTICLE 10 OTHER CONDITIONS OR SERVICES (Describe any services not included above which are to be performed by the Architect or Owner. State whether ser- vices to be provided by the Architect are Basic Services or Additional Services.) 10.1 All work will meet the requirements of the Texas Historical Commission. 10.2 The drawings will be finished and sumbitted to the Texas Historical Commission on or before November 4, 1983. This Agreement entered into as of the day and year first written above. OWNER County of Calhoun ARCHITECT De Lara-Almond Architects, Inc. AIA DOCUMENT 81SI • ABBREVIATED OWNER-ARCIIIFECT AGREEMENT • JUNE 1978 EDITION • AI\a 7 8151-1978 O 1978 • THE AMERICAN INSTITUTE Of ARCHITECTS, 1775 NEW PORK AVENUE, N.W., WASIIINGION, D.C.:,XM 187 BUDGETS 1984 - FEDERAL REVENUE SHARING AND COUNTY Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the public hearing on the 1984 County Budgets and 1984 Federal Revenue Sharing Budgets be set for October 10, 1983 at 10:00 A. M. APPROVAL OF MINUTES Minutes of meetings held by the Commissioners' Court on August , 8th and 9th, 1983 were read, whereupon a motion was made by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that.said minutes be approved as read. CLOSED SESSION - CONFER WITH ATTORNEY The Court being in open session in compliance with the pertinent provisions of Sec. 3A of Art. 6252-17 of Texas Civil Statutes, the County Judge as presiding officer publicly announced that a closed session would now be held under the provisions of Sec. 2e of said Art. 6252-17 for the purpose of conferring with the attorney. The County Judge further publicly announced that before any final action, decision or vote is made regarding the subject matter of said closed session, this meeting will be reopened to the public. The Court then went into closed session. At the end of the closed session the meeting was reopened to the public, but no action, decision or vote with regard to any matter considered in the closed I meeting was taken. ACCOUNTS ALLOWED - COUNTY Claims totalling $151,148.35 were read by the County Auditor,a:l whereupon a motion was made by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $5,084.45 were read by the County Auditor, whereupon a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that said claims be approved fqr payment. CITIES OF PORT LAVACA, POINT COMFORT, SEADRIFT, EMERGENCY MANAGEMENT, CIVIL &&ERS& ,i�;1,WD EMERGENCY MANAGEMENT PLAN Motion by C0MMiSRtVY= WIMig,Y W9A99kjT1:0LA�pmmjgMipW Hahn, and carried, that the following Emergency Management Plan, Revised, be approved and adopted: T A B L E O F C O N T E N T S ' I. II. AUTHORITY PURPOSE 1 1 . . < III.SITUATION AND ASSUMPTIONS A. SITUATION . . . . . . . . . . . . . . . . . . . 1. Geographic Information . . . . . . . . . . . . . . . . . . . . 1 2. Climatological Information . . . . . . . . . . . . . . . . . . . 1 3. Governmental Structures . . . . . . . . . . . . . . . . . . . . 2 4. Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . 2 5. Transportation . . . . . . . . . . . . . . . . . . . . . . . . 2 6. Major Industries . . . . . . . . . . . . . . . . . . . . . . 2 B. ASSUMPTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 IV. GENERAL A. CONCEPT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 ' B. EMERGENCY OPERATIONS CENTER . . . . . . . . . . . . . . . . . . 4 C. ORGANIZATION FOR EMERGENCIES . . . . . . . . . . . . . . . . . . . . 4 V. ASSIGNMENT OF RESPONSIBILITIES AND TASKS A. EXECUTIVE GROUP 1. Mayors/Councilmen, County Judge/Commissioners . . . . . . . . . 5 2. Emergency Management Coordinator . . . . . . . . . . . . . . . . . 5 B. DEPARTMENT AND AGENCY FUNCTIONS 1. Law and Order . . . . . . . . . . . . . . . . . . . . . . . . . . 6 2. Fire Protection, Rescue . . . . . . . . . . . . . . . . . . . . 7 3. Communications . . . . . . . . . . . . . . . . . . . . . . . . . 7 4. Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 5. Public Works . . . . . . . . . . . . . . . . . . . . . . . . . . 8 ' 6. Health and Medical . . . . . . . . . . . . . . . . . . . . . . 9 7. Welfare . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 8. Personnel and Finance . . . . . . . . . . < . . . . . . . . . . 9 9. Damage Assessment . . . . . . . . . . . . . . . . . . . . . . . 10 10. Transportation . . . . . . . . . . . . . . . . . . . . . 10 11. Emergency Public Information . . . . . . . . . . . . . . . . . 11 12. Shelter (Natural/Nuclear) . . . . . . . . . . . . . . . . . . . 11 13. Emergency Power of Government . . . . ... . . . . . . . . . . . 12 ' VI. ACTIONS AND VARIOUS CONCITIONS A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 B. POTENTIAL CONDITIONS AND ACTIONS a. Condition Number 5 . . . . . . . . . . . . . . . . . . . 13 b. Condition Number 4 . . . . . . . . . . . . . . . . . . . 13 c. Condition Number 3 . . . . . . . . . . . . . . . . . . . 13 d. Condition Number 2 . . . . . . . . . . . . . . . . . . 14 e. Condition.Number 1 . . . . . . . . . . . . . . . . . . . 14 f. Time Intervals . . . . . . . . . . . . . . . . . . . . . 14 g. Post Disaster Actions . . . . . . . . . . . . . . . . 14 VII. SUPPORT. , . . . . ... . . . . . . . . . . . . . . . . . . . . . . 15 , VIII. EMERGENCY POWERS OF GOVERNMENT . . . . . . . . . . . . . . . . 15 IX. LINES OF SUCCESSION . . . . . . . . . . . . . . . . . . . . . . . . 16 X. IMPLEMENTATION . . . . . . . . . . . . . . . . . . . . . . . . . . 16 190 CITIES OF PORT LAVACA, POINT COMFORT, SEADRIFT COUNTY OF CALHOUN REVISED EMERGENCY MANAGEMENT PLAN 1983 ir I. AUTHORITY a. Calhoun County Commissioners Court Order Dated. July 11, 1983. b. Port Lavaca City Ordinance d S-5-83 dated July 25, 1983 . c. Point Comfort City Ordinance A 83-0-5 dated June 28, 1983 . ' d. Seadrift City Ordinance - - - - - - - -dated July 5, 1983 e. Texas Disaster Act of 1975, 64th Legislature, Article 6889-7, Vernon's Texas Civil :Statutes, as amended. f. Executive Order of the Goverr^r. g. Federal Civil Defense Act of 1950, as amended. (Public Law 920, 81st U. S. Congress.) h. Disaster Relief Act of 1974, as amended. (Public Law 93-288, 93rd U. S. Congress.) i. Presidential Executive Order 11988, Floodplain Management. J. Presidential Executive Oder 11990, Protection of Wet Lands. . II. PURPOSE To provide a basis for emergency operations within Calhoun County, Port Lavaca, Point Comfort, Seadrift and the county's unincorporated communities utilizing existing local government organizations with assistance from the State and Federal governments. The several governments are responsible to their citizens for saving lives, alleviating suffering and helping to restore and rehabilitate property and society in the event of natural disaster or national emergency, including the threat or occurrence of nuclear attack. It is toweard the accomplishment of these tasks that this Plan has been formulated. III. SITUATION AND ASSUMPTIONS A. SITUATION 1. Geographic Information Calhoun County lies on the Texas Culf Coast, 28 miles south- east of Victoria, 83 miles northeast of Corpus Christi. Port Lavaca, the county seat, is located at approximately 280 38' N latitude and 960 38' W longitude. The elevation ranges from sea level to about 25 feet. 2. Climatological Information The area's climate is generally subtropical, with warm summers and 'mild winters, The average maximum and minimum temperatures are,79.80 and 70.40, respectively. Average rainfall is 36.83 inches. ' Being a coastal area, Calhoun county is naturally subject to tropical storms and accompanying tornadoes. 191, -z- 3. Governmental Structures Calhoun County (population 19,574) is governed by a judge - commissioners' court system. Law enforcement is performed ' by the elected county sheriff and his deputies. Port Lavaca (population 10,911) has a council-manager form of government and paid police, fire and public works departments. The police and fire departments have volunteer reserve groups. Seadrift and Point Comfort, both incorporated areas, are governed by mayor -council systems. Unincorporated areas include Port O'Connor, Port Alto, Magnolia Beach, Olivia, Long Mott and Indianola. Fire services to the county are provided by the several city fire departments. _ 4. Utilities Utilities services are provided by Houston Natural Gas, Central Power and Light and General Telephone. 5. Transportation The Southern Pacific Railroad, three motor freight lines, Continental Bus Lines and the County Airport provide I transportation services. U. S. Highway 87 and State Highway 35 intersect in Port Lavaca. 6. Major Industries Along with tourism, agriculture, and marine industries, Union Carbide, Aluminum Company of America (ALCOA), Vistron Chemicals, Formosa Plastics and Airco Products provide a sizeable portion of the area's economic strength. These companies have large plants within the county. 192 -3- B. 1. Due to Calhoun County's geographic location, topography, ' climate, weather history and its air and highway traffic patterns, it can be assumed that the county and the cities within it are subject to all of the following potential disaster situations: a. Hurricanes b. Tornadoes c. Aircraft accidents d. Flooding e. Flash Flooding f. Industrial accidents g. Major highway accidents h. Hazardous materials accidents i. Major fires (1) Residential (2) Commercial (3) Industrial J. Warfare (1) Nuclear (2) Conventional 2. It can be assumed that the cities and county could receive and have to care for large numbers of evacuees or casualties from surrounding areas in the event of either nuclear warfare or nearby large-scale natural disaster. 3. The area could be isolated for several weeks in the event of nuclear warfare, or for several days due to severe weather conditions. 4. It can be assumed that, in the event of nuclear warfare, the area would receive moderate to heavy radioactive fallout. 5. In the event of severe international tension, the nation-wide Crisis Relocation Plan may be implemented by the President through the Governor. When the plan is implemented, Calhoun County will be expected to receive and to assist in supporting some residents of the Galveston metroplex. (See Annex E-Crisis Relocation Annex.) 193 -4- IV. GENERAL A. CONCEPT ' The mayors and county judge, as chief executives of local government, are responsible for directing all emergency measures within the limits of their jurisdictions. Existing agencies of government in the cities and county will perform emergency functions related to those they perform in normal operations. The basic function of the Calhoun County Office of Emergency Management shall be to coordinate the above.activities and to insure the availability of any skills or resources not normally available in existing government agencies. B. EMERGENCY OPERATIONS CENTER (EOC) Direction and control during emergencies will be exercised from the Emergency Operations Center. The EOC is located at the Calhoun County Courthouse, 211 South Ann, Port Lavaca. The mayors, county judge or Emergency Management coordinator is given the authority to activate the EMC as deemed necessary. Heads of departments having emergency assignments or functions I will report to the EOC upon its activation, C. ORGANIZATION FOR EMERGENCIES See Page 24, Attachment 2 F 194 -S- V. ASSIGNMENT OF RESPONSIBILITIES AND TASKS A. EXECUTIVE GROUP ' 1. Mayors/Councilmen, County Judge/Commissioners a. Direct all city -county departments and volunteers in all types of disaster and emergency actions. b. Inform the public of the situation and of all actions required on the public's part. c. Make emergency policy decisions governing the direction of disaster operations. d. Request aid from State and Federal governments, including military support, if required. (Such requests must be made by the chief executive through Department of Public Safety communications channels.) 2. Emergency Management Coordinator a. Coordinate emergency actions for the chief executives. b. .Assist the chief executives in all programs and phases of the disaster preparedness effort. ' c. Prepare, review, and revise as necessary the emergency management plan, and coordinate and assist all departments in development of operating procedures to the emergency plan. d. Coordinate the activities of non -governmental agencies involved in disaster preparedness or operations: e.g., Red Cross, Salvation Army, civic groups. e. Coordinate EOC operations and procedures. f. Arrange for disaster preparedness training sessions to meet the needs of operating personnel and the general public. g. Maintain liaison with State and Federal disaster prepar- edness agencies. h. Maintain current EOC staffing , organization and assign- ments. 195 -G- D. DEPAIMMENT AND AGENCY FUNCTIONS FUNCTIONS RESPONSIBLE DEPT./AGEIICY 1. Law and Order Chief of Police - Port Lavaca Chief of Police - Seadrift City marshal - Point Comfort County Sheriff - Calhoun Count The several law enforcement agencies will be responsible for the following functions in emergencies: a. For police services within the cities and county including law enforcement, traffic control and protection of life and property. For performing intelligence and damage assessment assign- ments. Insure training and equipment of police personnel. b. For communications between services, public, operating agencies, other cities, county, district, State and Federal agencies. c. For Yeceiving all types of warning (nuclear, weather, or other), and for dissemination of the warning as required. d. For designating restricted'areas in a disaster, and for sealing off area. e. For receiving rescue calls, and for relaying to the prop agencies. f. For periodic security checks of the hospital and shelter areas. g. For preparing procedures to accomplish the above tasks. 196 7 L1 -7- 2. Fire Protection Fire Chief - Port Lavaca Rescue Fire Chief - Point Comfort Fire Chief - Seadrift Fire Chief:- Port O'Connor Fire Chief - Olivia The fire chiefs will be responsible for the following actions: a. Fire control (7) InIT(n `irgation Of €if@ eauge-9 (2) Fire rescue operations (3) Assistance in medical care for injured (4) Search operations for trapped, injured and missing (5) Securing of damaged area for life safety hazards (6) Determination and identification of hazardous chemicals and materials (7) Extinguishment and control of fires b. Floods, tornadoes and hurricanes (1) Assistance in rescue operations, as needed (2) Assistance to police in communications (3) Assistance in medical care (4) Surveillance for potential fire hazards c. Bomb threats and explosions (1) Assist in identification of threat (2) Assist police in securing of area until bomb disposal squad from nearest military installation can search out and deactivate explosives (3) Fight fires resulting from explosions 3. Communications County Radio Officer (Communications other than police, fire and city/county government). The County Radio Officer will be responsible for the following emergency functions: a. Maintenance and operation of emergency radio communi- cations, equipment located in the EOC (other than police, fire and city government equipment, unless specifically requested). b. Establishing and maintaining communications links with amateur and citizens band contacts. C. Providing supplementary communications services to operating agencies on request, if feasible. i 197 4. Warning Emergency Management Office The Calhoun County Emergency Management Coordinator will be responsible for the following: , a. Receiving and disseminating weather or attack warnings according to its established procedures. b. Maintaining and testing the warning system. c. Updating or procedures used in issuing warning. 5. Public Works Director of Public Works, Port Lavaca City Council, Point Comfort City Council, Seadrift Calhoun County Commissioners The above officials will be responsible for the following functions, to the extent possible: a. Maintenance and restoration of streets and bridges. b. Demolition, condemning and posting of unsafe structures. C. Emergency cleanup and debris removal. d. Assistance in decontamination of streets, bridges, and adjacent areas. ' e. Assisting in damage assessment , f. Supervising use of and keeping records on use of privately owned equipment or personnel used by the city during an emergency. g. Maintaining and restoring water and wastewater services. h. Assistance in decontamination of water and wastewater services and for informing the public as necessary. i. Assessing damages to utility systems, and for reporting extent of same damage to EOC. J. Acting as liaison between the cities and county and keeping the EOC apprised of the overall utility situation during emergencies, providing assistance to or requesting assistance from utility services as the situation warrants, k. Establishment of procedures to accomplish the above functions. 0 • M .9- 6. Health and Medical City/County Health Officer The city/county health officer will perform the following tasks: a. Be responsible for the protection of the population through emergency health and medical measures. b. Coordinate medical support to the affected area. C. Advise officials on health and medical problems. d. Prepare standing operating procedures for the above functions. 7. Welfare City/County Health Officer The city/county health officer will, in emergencies, coordinate the welfare activities performed within the cities and county, exclusive of actual shelter operations. He will act as the cities' and county's liaison with all welfare agencies. He will keep the local governments apprised of the status of welfare activities within the area during and following emergencies. 8. Personnel and Finance Director of Finance, Port Lavaca County Auditor The Port Lavaca Director of Finance and the Calhoun County Auditor will assume the following responsibilities, to the extent possible and with proper approval: a. For manpower support, including temporary transfer of government employees to disaster duties. b. Fir hiring of additional personnel. C. Recruitment of volunteers in emergencies, if requested by a particular government office. d. For designating and administrating a volunteer personnel Pool for emergency manpower. e. For issuing identification to personnel for entry to damaged areas and authorizing emergency purchases. f. For providing supplies and food for EOC staff. g. For preparation of SOP's for above functions. 199 -10- 9. Damage Assessment Calhoun County Appraisal District Chief Appraiser The Calhoun County Appraisal District, Chief Appraise;, will be I responsible for the following tasks, acquiring qualified assist- ance from whatever sources are necessary or expedient: a. The collection, compilation and dissemination of information concerning the extent of damage done in a disaster. b. For supplying to local and state officials accurate estimates of numbers of injuries and fatalities, and monetary losses to public and private property. c. For making post -disaster damage surveys to obtain accurate records of losses suffered. d. For seeing that tax records are updated to reflect changes in values due to loss or restoration. e. For establishing procedures to accomplish the above functions. 10. Transportation Director of Maintenance, Calhoun Co.Ind. School Dist. The director's responsibilities will be as follows: , a. He will recruit or appoint assistants from transport services as necessary , such as personnel from local trucking companies, the public school system, churches, etc. b.. He will coordinate local transportation resources in emergencies. c. He will coordinate with the police department in planning and executing movement of vehicular and pedestrian traffic in emergencies, including movement to shelter. d. He will compile and keep current a list of sources of available transportation equipment and of the individuals who can commit that equipment. 200 . 11. Emergency Public Information Public Information Officer (Station Manager, KGUL) The emergency public information officer will seek to ' inform, educate, calm, and reassure the public through the use of all available media. His functions are as follows: a. Prepare plans for E.P.I. in coordination with local rc,:s media, appointing assistants from various media as neod%�d. b. Serve on staff of the mayors. and county judge in c-mer- gencies, coordinating inserts for EBS and serving both as media liaison and government spokesman. e. During and after an emergency, prepare daily status reports, schedule and conduct press•briefings. d. Verify all information to be released with the mayor, police chief or fire chief. e'. Establish himself in the eyes of the public and the media as the official voice of the city government. 12. Shelter (Natural/Nuclear) American Red Cross The local American Red Cross will be responsible for the ' coordination of the following tasks: a. Coordination of the activities of all agencies or services performing shelter services within the cities and county b. Acting as the cities' liaison with the public schools, churches, Salvation Army, welfare department and similar agencies involved in shelter services. C. Assisting in the securing of clothing, housing, food, and other need• for dislocated persons to the fullest extent possible. d. Keeping the local governments informed concerning the status of the shelter situation in such areas as the following: (1) Number of families in shelter (2) Whether or not additional shelter space may be needed (3) Names of shelterees (4) Essential items needed in shelters ' (5) Names of organizations or individuals running shelter services . . r 201 -12- 13. Emergency Powers of Government Primary Tasks: a. Advise city officials on emergency powers of local government , and necessary procedures for invocation of measures to: -implement wage, price and rent controls -establish rationing of critical resources -establish curfews -restrict or deny access -specify routes of egress -limit or restrict use of water or other utilities -use any publicly'or privately owned resource with or without payment to the owner. -remove debris from publicly or privately owned property b. Review and advise city officials on possible liabilities arising fffotheisaster operations, including the exercising of any or all above powers. c. Prepare and/or recommend legislation to implement the emergency powers which may be required during an emergency d. Advise city officials and department heads on record keeping requirements and other documentation necessary for the exercising or emergency powers. See Emergency Powers of Government Annex for additional details and documents. h .2D2 -13- ACTIONS AND VARIOUS CONDITIONS A. PURPOSE To define certain phases of disaster development, and to assign ' each phase a code name for use by emergency forces; to delineate certain general actions to be taken in response to each phase of impending disaster. B. POTENTIAL CONDITIONS AND ACTIONS a. Condition Number Five - This is a condition which automatically goes into effect annually on June 1 and remains in effect through November 30. It indicates that the Hurricane Season now exists. Action -Each Department head and Division head is expected to review and update his Department's Supplemental Emergency Plan submitting changes to the Emergency Management Coordinator for Incorporation into the overall plan. b. Condition Number Four - This condition will be declared by the County Judge, Mayor, or the Emergency Management Coordinator when the course of a hurricane has been established and the National Weather Service predicts a likely landfall within seventy-two hours. Action - (1) The Emergelicy Management Office will be opened as neces- sary to maintain liaison with the Weather Bureau. (2) Direct radio and/or telephone communication will be established with the local ' National Weather Service. (3) The Chief of Police and Emergency Management Coordinator will be notified and he will advise the County Judge, Mayor and City Manager. (4) The Emergency Management Co- ordinator will notify key department and division heads and all other persons who man the emergency operations center. (5) All EOC personnel will check the status of their operation and equipment and will be available from this point on or until the situation reverts to Condition Five. C. Condition Number Three - ( as directed by the County Judge, Mayor or Emergency Management Coordinator.) 1. Severe weather Watch is established by the United States Weather service. (a.) Hurricane Watch - Announced for specific areas that a hurricane or incipient hurricane condition poses a threat to coastal and inland communities. Sustained winds of 50 m.p.h. or greater are within 48 hours of Calhoun County. Take stock or preparedness and be ready for quick action in case a warn- ing is issued. (b) Tornado Watch - conditions are favorable for tornado or severe thunderstorm formation. Maintain daily routine but be ready to respond to a warning. (c) Flood Watch - Observe conditions for rising waters and be prepared to increase readiness action if required. 2. Strategic Warning - Based on intelligence reports of internation- al situation. The President or Governor may use public news media to warn citizens of a possible enemy attack. 203 -14- d. Condition Number Two - (as directed by County Judge, Mayor , or Emergency Management Coordinator.) 1. Weather Warning is issued by the Weather Service. ' a. Hurricane Warning - Either or both of the following conditions are expected in a specified coastal area in 24 hrs. or less: (1) Sustained winds 74 mph or higher (2) Dangerously high water or exceptionally high winds ever. though they may not be of hurricane force. (50 mph sustained winds in Calhoun County within 24 hours.) b. Tornado Warning - A tornado has been sighted on the ground. Warning area is identified by NOAA. Tornado Spotter Posted. Communication with FOC and Radio Station and Television established. c. Flood Warning - When conditions exist that may cause flood waters to exceed a safe control. 2. Tactical Warning - Where imminent air or missile attack infor- mation is received sufficiently in advanse to permit partial evacuation or deployment to shelter. 3. Civil Disorders e. Condition Number One - ( as directed by the County Judge or the Mayor) , 1. Hurricane strikes 2. Tornado strikes 3. Flash flooding 4. No -warning, Nuclear attack 5. Hazardous material spill f. The following time intervals are recommended: H Minus (Before arrival of storm) -72 hours ---Begin "Get Ready" Actions -48 hours ---Watch ---Intensify preventive action -24 hours---Warning--Decide on evacuation H hour ---- 50 m.p.h. g. General Post -Disaster Actions 1. Check and re-establish communications and resources. 2. Define the problem. 3. Request assistance, if necessary. I 4. Isolate major problems. 5. Begin search and rescue. 6. Clear major traffic arteries for emergency vehicles. 7. Furnish status reports -to DPS Disaster District Headquarters 3A in Corpus Christi. 204 -15- 8. Keep public informed of situation. 9. Insure orderly operation of shelters, determine when emergence from shelter can be effected. 10. Assess the amount of damage. 11. Designate restricted areas. 12. Maintain law and order. 13. Establish triage stations and morgue facilities. 14. Where necessary, establish controls on critical resources. 15. Under fallout conditions, continue monitoring, analyzing, and reporting procedures. VII. SUPPORT Requests for State or Federal assistance, including activation of the Texas National Guard or other military force, will be made to the local Department of Public Safety. In the event that local DPS contact cannot be made, the request will be made to the DPS District 3 A Headquarters in Corpus Christi, telephone 512- 854-2681, raiod call KKC 784% Such requests will be made by the county judge or the mayor, or by another official specifically authorized by the chief executive. VIII. Emergency Powers of the Government During a declared state of disaster, the mayor/counci or county judge/ commissioners court may take extraordinary measures in the interes of effective disaster management. Such measures may include, but are not limited to, wage, price and rent controls, rationing of critical resources, establishment of curfews, and restriction of access to, and egress from affected areas. White the Texas Constitution and the Constitution of the United States guarantee to each individual the right to remain in their own homes, the County may restrict the right of other persons to enter or remain in the disaster area when their presence would unduly endanger emergency personnel or otherwise hamper response and recovery activity. All physical resources within the County, whether publicly or privately owned, may be utilized when deemed necessary by the mayor/city council, or County Judge/Commissioners Court. The city or county assumes no financial or civil liability for the use of such resources; however, accurate records of such use will be maintained in case reimbursement becomes possible. 205 Mil Y.4 -16- LINE OF SUCCESSION To insure the orderly continuation of leadership in an emergency situation, the following line of succession is established: Calhoun County County Judge Judge Pro-Tem Commissioner 1 Commissioner 2 Commissioner 3 Commissioner 4 Seadrift Mayor Mayor Pro-Tem Councilmen IMPLEMENTATION AND REVISION Port Lavaca Mayor Mayor Pro-Tem City Manager Director of Public Works Point Comfort Mayor Mayor Pro-Tem Councilmen This Emergency Operations Plan for Calhoun County supersedes and rescinds all previous plans and operational procedures in conflict with its provisions. This plan officially.establishes the Calhoun County Emergency Management Office and the position of Emergency Management Coordinator, heretofore referred to as Calhoun County Civil Defense and Civil Defense Coordinator, respectively. This Plan is effective immediately and will be updated as necessary, but not less frequently than once each year, 1 206 `«J A' 7 If any portion of this Plan is held invalid, such invalidity shall not affect any other portion of the Plan and to this end the provisions of this Plan are held to be severable. County j".dget C 1" un County Da e Mayor, City of Seadrift Date 1 1 Mayor, City of port Lavaca Date Mayor, C ty of Point Comfort ate n A0 %: The Court recessed until 10:00 A. M., Friday, Sept. 16th. FRIDAY, SEPT. 16, 1983, 10:00 A. M. ALL MEMBERS PRESENT BIDS AND PROPOSALS - TRACTOR, PRECINCT NO. 3 Motion by Commissioner Lindsey, seconded by Commissioner Mikula, and carried, that the bid of Farm Industrial Company in the amount of $10,180.00 be accepted for a tractor for Precinct No. 3 being the low bid which met the specifications. JUSTICE OF THE PEACE, PRECINCT NO. 5 - RESIGNATION Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried,.that the resignation of E. C. "Penny" Young be accepted effective September 30, 1983. JUSTICE OF THE PEACE, PRECINCT NO. 5, APPOINTMENT Motion by Commissioner Hahn, seconded by carried, that Allen Burger be appointed No. 5, based upon the recommendation of Justice of the Peace, Precinct No. 5. COUNTY TREASURER'S MONTHLY REPORT Commissioner Belk, and Justice of the Peace, Prct. E. C. "Penny" Young, previous The County Treasurer presented her monthly report and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Belk, and carried, that said report be approved. ACCOUNTS ALLOWED - COUNTY Claims totalling $203,843.04 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Belk, seconded by Commissioner Mikula, and carried,that said claims be approved for payment. TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT The Tax Assessor -Collector presented his report for the month of July, and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that said report be approved. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $238,821.16 was presented by the County Auditor, and after reading and verifying same, a motion was made by Commis- sioner Hahn, seconded by Commissioner Mikula, and carried, that said claims be approved for payment. M1 P UTILITY PERMITS - GENERAL TELEPHONE COMPANY, PRECINCT NO. 4 Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the following permit be approved: Form ED-135 (Rev. 4-83) MC 600647 NOTICE OF COMMUNICATION LINE INSTALLATION DATE 09-07-83 TO THE COMMISSIONER'S COURT OF CALHOUN COUNTY ATTENTION COUNTY JUDGE: R, £. TT Calhoun County Courthouse Port Lavaca, TX 77901 Formal notice is hereby given that GENERAL TELEPHONE COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Seadrift, Texas as follows: GTE proposes to place buried cable beginning at the intersection of Old Settlement Road and Swan Point Road. The cable placement will begin on the East Right -of -Way of Old Settlement Road, will cross beneath Old Settlement Road in a 4" PVC conduit pipe. The cable will then extend approximately 2263' to Swan Point Marina Road, crossing Marina Road over- head, then shall extend approximately 6033' in the Swan Point area. All cable will be plowed or trenched to a minimum depth of 30" and extended 3' off of the pavement on either the Northside or the Westside depending on road direction. See Attached sketch. The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, .franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after October 1, 19 83 General �_ —2 AMVA of tfte Southwest ect Coordinator, Area ADDRESS P. 0. Box 1112 Robstown, Texas 78380 209 ED-135 (Rev. 8-75) APPROVAL ' TO: General Telephone Company of the Southwest Attention: David J. Custer Project Coordinator, Area P. 0. Box 1112 Robstown, Texas 78380 The Commissioner's Court of Calhoun County offers no objections to the location on the right-of-way of your proposed buried commu- ications line as shown by accompanying drawings and notice dated 09-07-83 except as noted below. It is further intended that the Commissioner's Court may require the a owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. ' The installation shall not damage any part of the County Road and adjacent property owners. Please notify Oscar Hahn telephone 785-3141 Commissioner of Precinct No. 4 , forty-eight (49) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here- in'by and through the County Judge and all the Commissioners persuant to res- olution passed on the 16rh day of September 1983 , and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas. COUNTY JUDGE Wyatt 210 / OLD .SEnLEmE m Eb Lg E,clsTjaG GTE CABLE Bu¢xED 4 lasIvE -roe 2.0 .�• SVJLW Pol„ 1 �o-nj- 1 Ext's wwcw T" Ot9T. 40s of TMu..�w Q•G000e o,,,. 8.30-93 •r.norm eT w++r wevuTa eT DATE CACiLr- WILL CJ?DSS BGE DEATH Qo SET11E MEl, ' 1Z.D, 1 N A — PZO{bSED CABLE. To SE B IpjED 3' OFF OF Ti-kE PAJEMr,-sr LABS-C I,d ILL C2OSS SVJA.N F'r, Mc,e�n14 20. DIJG2-F1E40 FORM M1TL (REV.&7w GENERAL TELEPHONE COMPANY Oi T•� 90IlfTIIYESf SE ADi ,Fy TEXAS ( C011A}TV NOTI�ICATIo+J io Ca&Z — CAWcJAJ CoL1a7Y —a *.ow EGE1453 211 The Court recessed until 6:00 P. M. September 16, 1983 - 6:00 P. M. TOXIC WASTE�COMMITTEE A joint meeting was held between the Commissioners' Court and the Toxic Waste Committee. It seems that most of the problems which have occurred between the Court and the Committee were due to a lack of communication. One of the matters discussed was the request made by the Committee for $25,000.00 to be allocated in the 1984 County Revenue Sharing Budget. The Court explained that final action on that budget will be taken on October 10, 1983. It was generally agreed that the goal of the Court as well as the Committee was to defeat the application of Mr. Lee Carter for an injection well for toxic waste in the Green Lake area. Commissioner Hahn will be the liason between the Commissioners' Court and the Toxic Waste Committee with the hope that the line of communication can be kept open whereby a united effort can be made to defeat the application and benefit all of Calhoun County and not just the people in the Green Lake area which seems to be the general opinion at this time according to Mr. Whatley. PUBLIC HEARING - REVENUE SHARING BUDGET A public hearing was held on the proposed uses of Federal Revenue ' Sharing Funds, Entitlement 15, as well as on the unexpended portions of previous Federal Revenue Sharing entitlements. County Auditor, Ben Comiskey, reviewed each item on the budget and explained that the figures were based on "guess work" since we are not sure whether Federal Revenue Sharing will be continued at this time. Seadrift Mayor, Don Holder, Port O'Connor Fire Chief, Edward Lam - bright and Mrs. George Cole, representing the Calhoun County Senior Citizens, each thanked the Court for the proposed allocation to their organizations. John Dodd, Chairman of the Toxic Waste Committee, he was leaving this meeting in hopes that the $15,000.00 presently allocated to their Committee would be increased to $25,000.00. Judge Wyatt explained to everyone that this is a proposed use hearing and that the public hearing to adopt this budget will be held on October loth. The Court adjourned. 1212 18 i COURT ORDER APPROVING AND ADOPTING AN EMERGENCY OPERATION PLAN FOR THE COUNTY OF CALHOUN Whereas, an Emergency Operations Plan for the County of Calhoun has been pre- pared by the County's Emergency Management Office and County department heads, and its approval and adoption by the County Commissioners Court is recommended; NOW THEREFORE: BE IT ORDAINED BY THE COUNTY COMMISSIONERS OF THE COUNTY OF CALHOUN SECTION 1: That the Basic Emergency Operations Plan for the County of Calhoun is hereby approved for use by all County departments, agencies and employees. SECTION 2: A copy of the above described plan dated June 1983 consisting of seventeen pages is attached hereto and incorporated herein by reference. PASSED AND APPROVED THIS DAY 1983. VUUNTY JUDGE, 0 N COUNTY ATTEST: County Clerk - 213 CITIES OF PORT LAVACA, POINT COMFORT, SEADRIFT, COUNTY OF CALUOUN REVISED EMERGENCY MANAGEMENT PLAN - JUNE 1983 T A B L E O F C O N T E N T S I. AUTHORITY . . . . . . . . . . . . 1 II. PURPOSE . . III.SITUATION AND ASSUMPTIONS A. SITUATION . . . . • . . . . . . . . . . 1. Geographic Information . . . . . . . . 2. Climatological Information . . . . . 3. Governmental Structures . . . . . . • • • ' • • . ' ' ° ' . . . . Z 4. Utilities . . . . . . . . . • • • • • • • ° ° . . ' • 2 5. Transportation . . . . . . . • • • • ° • ' ' ' ° ° 6. Major Industries . . . . . • • • • ' ' • ' B. ASSUMPTIONS . . . . . . ° • • ° • . ° ' ' ° IV. GENERAL . 4 . • . . A. CONCEPT . • . 4 ' B. EMERGENCY OPERATIONS CENTER • ° C. ORGANIZATION FOR EMERGENCIES . . . . . • • • • ' . V. ASSIGNMENT OF RESPONSIBILITIES AND TASKS A. EXECUTIVE GROUP 1. Mayors/Councilmen, County Judge/Commissioners . 2. Emergency Management Coordinator. . . . . . . . . B. DEPARTMENT AND AGENCY FUNCTIONS . . . . . . . 6 1. Law and Order . . . . . . . . . . . . . . ° . . . 7 2. Fire Protection, Rescue . . . . . • • • • . ° • ' ' 3. Communications . . . . . . . . . • • • • ' 8 4. Warning . . . . . . . . . . . . . . . . . . . . 8 5. Public Works. 9 , 6. Health and Medical . • • • • • ' 7. Welfare . . . . . . . . . . . . . . . . 8. Personnel and Finance . . . . . . . . . . 9. Damage Assessment . . . . . . . . . • 214 10. Transportation . . . . . . . . . . . . . . . . . . . . . . . . 10 11. Emergency Public Information . . . . . . . . . . . . . . . . . 11 12. Shelter (Natural/Nuclear) . . . . . . . . . . . . . . . . . . . 11 13. Emergency Power of Government . . . . . . . . . . . . . . . . . 12 L I VI. ACTIONS AND VARIOUS CONCITIONS A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 B. POTENTIAL CONDITIONS AND ACTIONS ' a. Condition Number 5 . . . . . . . . . . . . . . . . . . . 13 b. Condition Number 4 . . . . . . . . . . . . . . . . . . . 13 c. Condition Number 3 . . . . . . . . . . . . . . . . . . . 13 d. Condition Number 2 . . . . . . . . . . . . . . . . . . . 14 e. Condition.Number 1 . . . . . . . . . . . . . . . . . . . 14 f. Time Intervals . . . . . . . . . . . . . . . . . . . . . 14 g. Post Disaster Actions . . . . . . . . . . . . . . . . . 14 VII. SUPPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 VIII. EMERGENCY POWERS OF GOVERNMENT . . . . . . . . . . . . . . . . . . 15 IX. LINES OF SUCCESSION . . . . . . . . . . . . . . . . . . . . . . . . 16 X. IMPLEMENTATION . . . . . . . . . . . . . . . . . . . . . . . . . . 16 7-1I L 21.5 CITIES OF PORT LAVACA, POINT COMFORT, SEADRIFT COUNTY OF CALHOUN REVISED EMERGENCY MANAGEMENT PLAN 1983 Jr I. AUTHORITY a. Calhoun County Commissioners Court Order Dated July 11, 1983. b. Port Lavaca City Ordinance # S-5-8.3 dated July 25, 1983 . c. Point Comfort City Ordinance 0 83-0-5 dated June 28, 1983 . ' d. Seadrift City Ordinance - - - - - - -dated July 5, 1983 . e. Texas Disaster Act of 1975, 64th Legislature, Article 6889-7, Vernon's Texas Civil'Statutes, as amended. f. Executive Order of the Govern:r. g. Federal Civil Defense Act of 1950, as amended. (Public Law 920, 81st U. S. Congress.) h. Disaster Relief Act of 1974, as amended. (Public Law 93-288, 93rd U. S. Congress.) i. Presidential Executive Order 11988, Floodplain Management. J. Presidential Executive Oder 11990, Protection of Wet Lands. II. PURPOSE To provide a basis for emergency operations within Calhoun County, Port Lavaca, Point Comfort, Seadrift and the county's unincorporated communities utilizing existing local government organizations with assistance from the State and Federal governments. ' The several governments are responsible to their citizens for saving lives, alleviating suffering and helping to restore and rehabilitate property and society in the event of natural disaster or national emergency, including the threat or occurrence of nuclear attack. It is toweard the accomplishment of these tasks that this Plan has been formulated. III. SITUATION AND ASSUMPTIONS A. SITUATION 1. Geographic Information Calhoun County lies on the Texas Gulf Coast, 28 miles south- east of Victoria, 83 miles northeast of Corpus Christi. Port Lavaca, the county seat, is located at approximately 28°;38' N latitude and 960 38' W longitude. The elevation ranges from sea level to about 25 feet. 2. Climatological Information The area's climate is generally subtropical, with warm summers and mild winters. The average maximum and minimum temperatures Are.79.80 and 70.40, respectively. Average rainfall is 36.83 inches. Being a coastal area, Calhoun county is naturally subject to tropical storms and accompanying tornadoes. -2- 3. Governmental Structures Calhoun County (population 19,574) is governed by a judge - commissioners' court system. Law enforcement is performed by the elected county sheriff and his deputies. ' Port Lavaca (population 10,911) has a council-manager form of government and paid police, fire and public works departments. The police and fire departments have volunteer reserve groups. Seadrift and Point Comfort, both incorporated areas, are governed by mayor -council systems. Unincorporated areas include Port O'Connor, Port Alto, Magnolia Beach, Olivia, Long Mott and Indianola. Fire services to the county are provided by the several city fire departments. 4. Utilities Utilities services are provided by Houston Natural Gas, Central Power and Light and General Telephone. 5. Transportation The Southern Pacific Railroad, three motor freight lines, Continental Bus Lines and the County Airport provide transportation services. U. S. Highway 87 and State Highway 35 intersect in Port Lavaca. ' 6. Major Industries Along with tourism, agriculture, and marine industries, Union Carbide, Aluminum Company of America (ALCOA), Vistron Chemicals, Formosa Plastics and Airco Products provide a sizeable portion of the area's economic strength. These companies have large plants within the county. - 217 B. ASSUMPTIONS 1. Due to Calhoun County's geographic location, topography, climate, weather history and its air and highway traffic ' patterns, it can be assumed that the county and the cities within it are subject to all of the following potential disaster situations: a. Hurricanes b. Tornadoes C. Aircraft accidents d. Flooding e. Flash Flooding f. Industrial accidents g. Major highway accidents h. Hazardous materials accidents i. Major fires (1) Residential (2) Commercial (3) Industrial J. Warfare (1) Nuclear (2) Conventional 2. It can be assumed that the cities and county could receive and have to care for large numbers of evacuees or casualties from surrounding areas in the event of either nuclear warfare or nearby large-scale natural disaster. ' 3. The area could be isolated for several weeks in the event of nuclear warfare, or for several days due to severe weather conditions. 4. It can be assumed that, in the event of nuclear warfare, the area would receive moderate to heavy radioactive fallout. 5. In the event of severe international tension, the nation-wide Crisis Relocation Plan may be implemented by the President through the Governor. When the plan is implemented, Calhoun County will be expected to receive and to assist in supporting some residents of the Galveston metroplex. .(See Annex E-Crisis Relocation Annex.) 1 18 -4- IV. GENERAL A. CONCEPT ' The mayors and county judge, as chief executives of local government, are responsible for directing all emergency measures within the limits of their jurisdictions. Existing agencies of government in the cities and county will perform emergency functions related to those they perform in normal operations. The basic function of the Calhoun County Office of Emergency Management shall be to coordinate the above activities and to insure the availability of any skills or resources not normally available in existing government agencies. B. EMERGENCY OPERATIONS CENTER (EOC) Direction and control during emergencies will be exercised from the Emergency Operations Center. The EOC is located at the Calhoun County Courthouse, 211 South Ann, Port Lavaca. The mayors, county judge or Emergency Management coordinator Is given the authority to activate the EMC as deemed necessary. ' Heads of departments having emergency assignments or functions will report to the EOC upon its activation. C. ORGANIZATION FOR EMERGENCIES See Page 24, Attachment 2 219 -5- V. ASSIGNMENT OF RESPONSIBILITIES AND TASKS A. EXECUTIVE GROUP 1. Mayors/Councilmen, County Judge/Commissioners ' a. Direct all city -county departments and volunteers in all types of disaster and emergency actions. b. Inform the public of the situation and of all actions required on the public's part. c. Make emergency policy decisions governing the direction of disaster operations. d. Request aid from State and Federal governments, including military support, if required. (Such requests must be made by the chief executive through Department of Public Safety communications channels.) 2. Emergency Management Coordinator a. Coordinate emergency actions for the chief executives. b. Assist the chief executives in all programs and phases of the disaster preparedness effort. c. Prepare, review, and revise as necessary the emergency ' management plan, and coordinate and assist all departments in development of operating procedures to the emergency plan. d. Coordinate the activities of non -governmental agencies involved in disaster preparedness or operations: e.g., Red Cross, Salvation Army, civic groups. e. Coordinate EOC operations and procedures. f. Arrange for disaster preparedness training sessions to meet the needs of operating personnel and the general public. g. Maintain liaison with State and Federal disaster prepar- edness agencies. h. Maintain current EOC staffing., organization and assign- ments. 220 -G- 0 ?3.. DEPARVIrNT AND AGENCY rUNCTIONS FUNCTIO":S )2ESPONSIBLE DEPT./nGrNCY 1. Law and Order Chief of Police - Port Lavaca Chief of Police - Seadrift City Marshal - Point Comfort County Sheriff - Calhoun County The several law enforcement agencies will be responsible for the following functions in emergencies: A. For police services within the cities and county including law enforcement, traffic control and protection of life and property. For performing intelligence and damage assessment assign- ments. Insure training and equipment of police personnel. b. For communications between services, public, operating agencies, other cities, county, district, State and Federal agencies. C. For teceiving all types of warning (nuclear, weather, or other), and for dissemination of the warning as required. d. For designating restricted'areas in a disaster, and for sealing off area, e. For receiving rescue calls, and for relaying to the proper .agencies. f. For periodic security checks of the hospital and shelter areas. g. For preparing procedures to accomplish the above tasks. 221 -7- 2. Fire Protection Fire Chief - Port Lavaca Rescue Fire Chief - Point Comfort Fire Chief - Seadrift Fire Chief.- Port- O'Connor ; Fire Chief - Olivia The fire chiefs will be responsible for the following ' actions: a. Fire control (1) inve-E- Li ga ti on § a €ipe cau.-. § (2) Fire rescue operations (3) Assistance in medical care for injured (4) Search operations for trapped, injured and missing (5) Securing of damaged area for life safety hazards (G) Determination and identification of hazardous chemicals and materials (7) Extinguishment and control of fires b. Floods, tornadoes and hurricanes (1) Assistance in rescue operations, as needed (2) Assistance to police in communications (3) Assistance in medical care (4) Surveillance for potential fire hazards c. Bomb threats and explosions ' (1) Assist in identification of threat (2) Assist police in securing of area until bomb disposal squad frcm nearest military installation can search out and deactivate explosives (3) Fight fires resulting from explosions 3. Communications County Radio Officer (Communications other than police, fire and city/county government). ' The County Radio Officer will be responsible for the following emergency functions: a. Maintenance and operation of emergency radio communi- cations, equipment located in the EOC (other than police, fire and city government equipment, unless specifically requested). b. Establishing and maintaining communications links with amateur and citizens band contacts. c. Providing supplementary communications services to I operating agencies on request, if feasible. 222 4: Warning Emergency Management Office The Calhoun County Emergency Management Coordinator will be responsible for the following: a. Receiving and disseminating weather or attack warnings according to its established procedures. b. Maintaining and testing the warning system. c. Updating or procedures used in issuing warning. 5. Public Works Director of Public Works, Port Lavaca City Council, Point Comfort City Council, Seadrift Calhoun County Commissioners The above officials will be responsible for the following functions, to the extent possible: a. Maintenance and restoration of streets and bridges. b. Demolition, condemning and posting of unsafe structures. c. Emergency cleanup and debris removal. d. Assistance in decontamination of streets, bridges, and adjacent areas. e. Assisting in damage assessment . f. Supervising use of and keeping records on use of privately owned equipment or personnel used by the city during an emergency. g. Maintaining and restoring water and wastewater services. h. Assistance in decontamination of water and wastewater services and for informing the public as necessary. i. Assessing damages to utility systems, and for reporting extent of same damage to EOC. J. Acting as liaison between the cities and county and keeping the EOC apprised of the overall utility situation during emergencies, providing assistance to or requesting assistance from utility services as the situation warrants. k. Establishment of procedures to accomplish the above functions. 223 -9- G. Health and Medical City/County Health Officer The city/county health officer will perform the following tasks: , 1 a. Be responsible for the protection of the population through emergency health and medical measures. b. Coordinate medical support to the affected area. c. Advise officials on health and medical problems. d. Prepare standing operating procedures for the above functions. 7. Welfare City/County Health Officer The city/county health officer will, in emergencies, coordinate the welfare activities performed within the cities and county, exclusive of actual shelter operations. He will act as the citiesand county's liaison with all welfare agencies. He will keep the local governments apprised of the status of welfare activities within the area during and following emergencies. 8. Personnel and Finance Director of Finance, Port Lava County Auditor The Port Lavaca Director of Finance and the Calhoun County Auditor will assume the following responsibilities, to the extent possible and with proper approval: a. For manpower support, including temporary transfer of government employees to disaster duties. b. Fir hiring of additional personnel. .c. Recruitment of volunteers in emergencies, if requested by a particular government office. d. For designating and administrating a volunteer personnel pool for emergency manpower. e. For issuing identification to personnel for entry to damaged areas and authorizing emergency purchases. f. For providing supplies and food for EOC staff. ' g. For preparation of sop's for above functions. 224 -10- 9. Damage Assessment Calhoun County Appraisal District Chief Appraiser . The Calhoun County Appraisal District, Chief Appraise;, will be responsible for the following tasks, acquiring qualified assist- ance from whatever sources are necessary or expedient: a. The collection, compilation and dissemination of information concerning the extent of damage done in a disaster. b. For supplying to local and state officials accurate estimates of numbers of injuries and fatalities, and monetary losses to public and private property. c. For making post -disaster damage surveys to obtain accurate records of losses suffered. d. For seeing that tax records are updated to reflect changes in values due to loss or restoration. e. For establishing procedures to accomplish the above functions. 10. Transportation Director of Maintenance, Calhoun Co.Ind. School Dist. The director's responsibilities will be as follows: ' a._ He will recruit or appoint assistants from transport services as necessary , such as personnel from local trucking companies, the public school system, churches, etc. b. He will coordinate local transportation resources in emergencies. c. He will coordinate with the police department in planning and executing movement of vehicular and pedestrian traffic in emergencies, including movement to shelter. d. He will compile and keep current a list of sources of available transportation equipment and of the individuals who can commit that equipment. 225 -11- 11. Emergency Public Information Public_ Information Officer (Station Manager, KGUL) The emergency public information officer will seek to inform, educate, calm, and reassure the public through I the use of all available media. His functions are as follows: a. Prepare plans for E.P.I. in coordination with local media, appointing assistants from various media as neod,:d. b. Serve on staff of the r.;ayors and county judge in eraer gencies, coordinating inserts for EBS and serving both as media liaison and government spokesman. c. During and after an emergency, prepare daily status reports, schedule and conduct- press•briefings. d. Verify all information to be released with the mayor, police chief or fire chief. e'. Establish himself in the eyes of the public and the media as the official voice of the city government. 12. Shelter (Natural/Nuclear) American Red Cross The local American Red Cross will be responsible for the I coordination of the following tasks: a. Coordination of the activities of all agencies or services performing shelter services within the cities and county • b. Acting as the cities' liaison with the public schools, churches, Salvation Army, welfare department and similar agencies involved in shelter services. c. Assisting in the securing of clothing, housing, food, and other need• for dislocated persons to the fullest extent possible. d. Keeping the local governments informed concerning the status of the shelter situation in such areas as the following (1) Number of families in shelter (2) Whether or not additional shelter space may be needed (3) Names of shelterees (4) Essential items needed in shelters (5) Names of organizations or individuals running shelter I services . r 226 -12- 13. Emergency Powers of: Government Primary Tasks: a. Advise city officials on emergency powers of local. government and necessary procedures for invocation of measures to: -implement wage, price and rent controls -establish rationing of critical resources -establish curfews -restrict or deny access -specify routes of egress -limit or restrict use of water or other utilities -use any publicly or privately owned resource with or without payment to the owner. -remove debris from publicly or privately owned property b. Review and advise city officials on possible liabilities arising ffothdisaster operations, including the exercising of any or all o above powers. c. Prepare and/or recommend legislation to implement the emergency powers which may be required during an emergency d. Advise city officials and department heads on record keeping requirements and other documentation necessary for the exercising or emergency powers. See Emergency Powers of Government Annex for additional details and documents. 2,2.'7 -13- ACTIONS AND VARIOUS CONDITIONS A. PURPOSE To define certain phases of disaster development, and to assign , each phase a code name for use by emergency forces; to delineate certain general actions to be taken in response to each phase of impending disaster. B. POTENTIAL CONDITIONS AND ACTIONS a. Condition Number Five - This is a condition which automatically goes into effect annually on June 1 and remains in effect through November 30. It indicates that the Hurricane Season now exists. Action - Each Department head and Division head is expected to review and update his Department's Supplemental Emergency Plan submitting changes to the Emergency Management Coordinator for Incorporation into the overall plan. b. Condition Number Four - This condition will be declared by the County Judge, Mayor, or the Emergency Management Coordinator when the course of a hurricane has been established and the National Weather Service predicts a likely landfall within seventy-two hours. Action - (1) The Emergency Management Office will be opened as neces- sary to maintain liaison with the Weather Bureau. (2) Direct radio and/or telephone communication will be established with the local , National Weather Service. (3) The Chief of Police and Emergency Management Coordinator will be notified and he will advise the County Judge, Mayor and City Manager. (4) The Emergency Management Co- ordinator will notify key department and division heads and all other persons who man the emergency operations center. (5) All EOC personnel will check the status of their operation and equipment and will be available from this point on or until the situation reverts to Condition Five. C. Condition Number Three - ( as directed by the County Judge, Mayor or Emergency Management Coordinator.) 1. Severe weather Watch is established by the United States Weather service. (a.) Hurricane Watch - Announced for specific areas that a hurricane or incipient hurricane condition poses a threat to coastal and inland communities. Sustained winds of 50 m.p.h. or greater are within 48 hours of Calhoun County. Take stock or preparedness and be ready for quick action in case a warn- ing is issued. (b) Tornado Watch - conditions are favorable for tornado or severe thunderstorm formation. Maintain daily routine but be ready to respond to a warning. (c) Flood Watch - Observe conditions for rising waters and be prepared to increase readiness action if required. 2. Strategic Warning - Based on intelligence reports of internation- al situation. The President or Governor may use public news media to warn citizens of a possible enemy attack. 228 -14- d. Condition Number Two - (as directed by County Judge, Mayor or Emergency Management Coordinator.) 1. Weather Warning is issued by the Weather Service. ' a. Hurricane Warning - Either or both of the following conditions are expected in a specified coastal area in 24 hrs. or less: (1) Sustained winds 74 mph or higher (2) Dangerously high water or exceptionally high winds even though they may not be of hurricane force. (50 mph sustained winds in Calhoun County within 24 flours.) b. Tornado Warning - A tornado has been sighted on the ground. Warning area is identified by NOAA. Tornado Spotter Posted. Communication with FOC and Radio Station and Television established. c. Flood Warning - When conditions exist that may cause flood waters to exceed a safe control. 2. Tactical Warning - Where imminent air or missile attack infor- mation is received sufficiently in advanse to permit partial evacuation or deployment to shelter. 3. Civil Disorders ' e. Condition Number One - ( as directed by the County Judge or the Mayor) 1. Hurricane strikes 2. Tornado strikes 3. Flash flooding 4. No -warning, Nuclear attack 5. Hazardous material spill f. The following time intervals are recommended: H Minus (Before arrival of storm) -72 hours ---Begin "Get Ready" Actions -48 hours ---Watch ---Intensify preventive action -24 hours---Warning--Decide on evacuation H hour- --- 50 m.p.h. g. General Post -Disaster Actions 1. Check and re-establish communications and resources. 2. Define the problem. 3. Request assistance, if necessary. 4. Isolate major problems. 5. Begin search and rescue. 6. Clear major traffic arteries for emergency vehicles. 7. Furnish status reports to UPS Disaster District Headquarters 3A in Corpus Christi. 229 -15- 8. Keep public informed of situation. 9. Insure orderly operation of shelters, determine when emergence from shelter can be effected. 10. Assess the amount of damage. I 11. Designate restricted areas. 12. Maintain law and order. 13. Establish triage stations and morgue facilities. 14. Where necessary, establish controls on critical resources. 15. Under fallout conditions, continue monitoring, analyzing, and reporting procedures. VII. SUPPORT Requests for State or Federal assistance, including activation of the Texas National Guard or other military force, will be made to the local Department of Public Safety. In the event that local DPS contact cannot be made, the request will be made to the DPS District 3 A Headquarters in Corpus Christi, telephone 512- 854-2681, raiod call KKC 784. Such requests will be made by the county judge or the mayor, or by another official specifically authorized by the chief executive. VIII. Emergency Powers of the Government During a declared state of disaster, the mayor/counci or county judge/ commissioners court may take extraordinary measures in the interes of effective disaster management. Such measures may include, but are not limited to, wage, price and rent controls, rationing of critical resources, establishment of curfews, and restriction of access to, and egress from affected areas. White the Texas Constitution and the Constitution of the United States guarantee to each individual the right to remain in their own homes, the County may restrict the right of other persons to enter or remain in the disaster area when their presence would unduly endanger emergency personnel or otherwise hamper response and recovery activity. All physical resources within the County, whether publicly or privately owned, may be utilized when deemed necessary by the mayor/city council, or County Judge/Commissioners Court. The city or county assumes no financial or civil liability for the use of such resources; however, accurate records of such use will be maintained in case reimbursement becomes possible. 230 -16- IX. LINE OF SUCCESSION To insure the orderly continuation of leadership in an emergency situation, the following line of succession is established: Calhoun Countv County Judge Judge Pro-Tem Commissioner 1 Commissioner 2 Commissioner 3 Commissioner 4 Seadrift Mayor Mayor Pro-Tem Councilmen X. IMPLEMENTATION AND REVISION Port Lavaca Mayor Mayor Pro-Tem City Manager Director of Public Works Point Comfort Mayor Mayor Pro-Tem Councilmen This Emergency Operations Plan for Calhoun County supersedes and rescinds all previous plans and operational procedures in conflict with its provisions. This plan officially establishes the Calhoun County Emergency Management Office and the position of Emergency Management Coordinator, heretofore referred to as Calhoun County Civil Defense and Civil Defense Coordinator, respectively. This Plan is effective immediately and will be updated as necessary, but not less frequently than once each year. 231 J .37 If any portion of this Plan is held invalid, such invalidity shall not affect any other portion of the Plan and to this end the provisions of this Plan are held to be severable. County Judge; C i un County �c-,07: /Z Mayor, City of S drift /D- y- 93 Date M or, City of Port Lavaca ;S�n��3 198.3 Date - Mayor, City of Poi Comfort Date 232 REGULAR OCTOBER TERM HELD OCTOBER 10, 1983 THE STATE OF TEXAS X X COUNTY OF CALHOUN X ' BE IT REMEMBRRED, that on this the loth day of October, A. D. 1983, there was begun and holden at the Courthouse in the City of Port Lavaca, County of Calhoun, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt County Judge Leroy Belk Commissioner, Prct. 1 Stanley Mikula Commissioner, Prct. 2 Peggy Lindsey Commissioner, Prct. 3 Oscar F. Hahn Commissioner, Prct. 4 ' Mary Lois McMahan County Clerk whereupon the following proceedings were had: BIDS AND PROPOSALS - PREMIUM UNLEADED GASOLINE The following bids were opened and read, whereupon a motion was made by Commissioner Belk, seconded by Commissions: Mikula, and carried, that the low bid of Diebel Oil Company be accepted: Guaranteed Lowest Octane Rating .91 Price per Gallon Delivered 1.056 Name of Bidder: Calhoun County Butane Address: 1813 W. Austin, Port Lavaca, Texas ' Authorized Signature: Donald Nyland Tital: Vice President Date: October 9, 1983 233 BASE DID PROPOSAL IN RESPONSE Ti-1 YOUR NOTICE FOR COMPETITIVE BIDS. FOR , PR!ENIUM UNLEADED GASOLINE, WE THE UNDERSIGNED PRCPC' E TO FURNISH AND DELIVER THE GASOLINE TO THE LOCATION INDICATED IN THE SPECIFICATIONS. GUARANTEED LOWEST OCTANE RATING PRICE PER. CALLON DELIVERED DIESEL OIL CO., INC NAME OF BIDDER: ------------ P+ORT LAVACA. TOM I" j '\ ;4 CITY,STATE,ZIF AUTHORIZED SIGNATURE KILL& TITLE., ----DATE, ✓ /O _._..�--_...-_PLC 1.r .___-_-_--_ 234 EA_E DTD PROP-1—lSAL IN RESPONSE TO YOUR t%!OTICE FOR COMPETITIVE BID'_; FOR PREMIUM UNLEADED GASOLINE, WE THE UNDER=IGNED PROPOSE TO FURNISH AND DELIVF_R THE GA_;'.ILINE TO THE LOCATION INDICATED IN THE SPECIFICATIONS. GUARANTEED LOWEST OCTANE RATING, PRICE PER GALLON DELIVERED NAME OF BIDDER:O� ADDRESS: RQY.497----------------------- Port Lavaca Tx • "1 CITY, STATE, ZIP: ------ SIi=NATUR'c Mana er DATE: __ 10/3/83 ----------------- 235 UTILITY PERMITS, GENERAL TELEPHONE COMPANY, PRCTS. 1, 2 & 4 Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the following permits be approved: Form ED-135 (Rev. 4-83) MC 600647 NOTICE OF COMMUNICATION LINE INSTALLATION TO THE COMMISSIONER'S COURT OF CALHOUN DATE 09-26-83 COUNTY ATTENTION COUNTY JUDGE: R. E. Wyatt . Calhoun County Courthouse Port Lavaca, TX 779:79 Formal notice is hereby given that GENERAL TELEPHONE COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Port Lavaca as follows: GTE proposes to place buried cable in several locations near the Alamo Beach and Magnolia Beach areas Southeast of Port Lavaca as specified on the attached sketches. All cable will be placed or trenched to a minimum depth of 30" and will be ex- tended 5' inside the indicated Right -of -Way. See Attached Sketches, The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license,, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after October 1, 19 83 General BY y of the Southwest ect Coordinator, Area ADDRESS P. 0. Box 1112 Robstown. Texas 78380 236. ED-135 (Rev. 8-75) ' TO: General Telephone Company of the Southwest Attention: David J. Custer Project Coordinator P. 0. Box 1112 Robstown, Texas 78380 The Commissioner's Court of Calhoun County offers no objections to the location on the right-of-way of your proposed buried commu- ications line as shown by accompanying drawings and notice dated 09-26-83 except as noted below. It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. ' The installation shall not damage any part of the County Road 'and adjacent property owners. Please notify Leroy Belk , telephone 552-9242 Commissioner of Precinct No. 1 , forty-eight (48) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here- in by and through the County Judge and all the Commissioners persuant to res- olution passed on the day of October 19 83 , and duly recorded in the Minute Book of the Commissioner's Court of _ Calhoun _ County, Texas. ' COUNTY JUDGE E. Wyatt 237 V) I I �'U.ST/N ST SAG � BoQE so' ANo O4Ac-�- Two 4' PVC PIPES 5' T ,,,�„ SOVTf1 TL- XfIS TAIL .,y �/AGKSoti nw,r . S-R3 — 100 ml.alml 5. l5DoMoy,f rrtwsmw /3azr- 50� AND PLACG z" A/C PPEE A-50 LANL m ll \ XXON FUfM <,mim GENERAL TELEPHONE COMPANY , LDCA , /, f7- ZAI dAl fJ T oESCFMFnaN COdAl7-1- /YJ07—/F/l^A7-119AI C3a °/co CCALHodN Cn. _� ..a..R zf-- 7a60S3 I gAY M f}G 1U DL /i9 T" G6T. DATE DRAWN by nU �itS�I��I GATE AFFbVyEG IyP•'�'w DATW 2' 9 3 REVBm ay DATE FORM min (REY. 673) GENERAL TELEPHONE COMPANY yF THE SOUTHWEST .L�U/C�/CD Lff1iLL- L AL f 239 Form ED-135 (Rev. 4-83) MC 600647 NOTICE OF COMMUNICATION LINE INSTALLATION ' DATE 09-27-83 TO THE COMMISSIONER'S COURT OF CALHOUN COUNTY ATTENTION COUNTY JUDGE: R. E. VIVATT Calhoun County Courthouse Port Lavaca, Texas 77979 Formal notice is hereby given that GENERAL TELEPHONE COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Port Lavaca as follows: GTE proposes to place buried cable along, county road as indicated on the attached sketch. Cable will be placed 3.5' inside the Right -of -Way at a depth of 30" and be extended'for the distance shown on the sketch. See Attached Sketch. The location and description of this line and associated appurtenances is ' more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after October 12 19 83 General relphone Cny of he Southwest BY 5/l/ ect Coordinator. Area ADDRESS P. 0. Box 1112 Robstown, Texas 78380 240 ED-135 (Rev. 8-75) ' APPROVAL TO: General Telephone Company of the Southwest Attention: DAVID J. CUSTER Project Coordinator, Area P. 0. Box 1112 Robstown, Texas 78380 The Commissioner's Court of Calhoun County offers no objections to the location on the right-of-way of your proposed buried commu- ications line as shown by accompanying drawings and notice dated 09-27-83 except as noted below. It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. Please notify Stanley Mikula , telephone 552-9656 Commissioner of Precinct No. 2 , forty-eight (48) hours prior to starting construction of the line,' in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here- in by and through the County Judge and all the Commissioners persuant to res- olution passed on the day of October 1983 and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas. COUNTY JUDGE , R.E yatt 241 ==1 111119 1111£ Ape, S OUT Li TF5, pS TA1tOBT. Q322"I vacn er + ���5 owe �j-3D•�3 wrrRovm erg �T. W 15DDMa,. "�' �- 83 Fecvrsen er ow+� 0 ajiM e � no Z3nowa� of �1�� � -- ci ? a8�ojo u 0 I h�yq I 7 ( MI `t�ob o V Qy� FORM M172 (REV. G79) GENERAL TELEPHONE COMPANY of „� SCKrTh.E:S. LOCJIT,ON FbET L4,-Vtc& 9,= I o I I W. a r —. 242 Form ED-135 (Rev. 4-83) MC 600647 NOTICE OF COMMUNICATION LINE INSTALLATION DATE 10-04-83 TO THE COMMISSIONER'S COURT OF CALHOUF COUNTY ATTENTION COUNTY JUDGE: R. E. Wyatt Calhoun County Courthouse Port Lavaca, Texas 77979 Formal notice is hereby given that GENERAL TELEPHONE COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in CALHOUN County, Seadrift, Texas as follows: GTE proposes to bury cable approximately 4894' to the East North-East from the Intersection of Cemetery Road and Maddus road. Also, anproximately 3080' along Loop Road to the Sout-East. All cable will be plowed or trenched to a minimum depth of 30" and extended 5' inside the Right -of -Way. See Attached Sketch. The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Gene Construction of this line will begin on or after of the Southwest Project Coordinator, Area ADDRESS P. 0. Box 1112 Robstown, Texas 78380 October 20, 19 83 243 ED-135 (Rev. 8-75) I 111l11AI TO: General Telephone Company of the Southwest Attention: DAVID J. CUSTER Project Coordinator, Area P. 0. Box 1112 Robstown. Texas 78380 The Commissioner's Court of CALHOUN County offers no objections to the location on the right-of-way of your proposed buried commu- ications line as shown by accompanying drawings and notice dated 10-04-83 except as noted below. It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. Please notify Oscar Hahn telephone 785-3141 Commissioner of Precinct No. 4 , forty-eight (48) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here- in by and through the County Judge and all the Commissioners persuant to res- olution passed on the // , day of October 19 83, and duly recorded in the Minute Book of the Commissioner's Court of (alhn n County, Texas. COUNTY JUDGE R.E.yatt 244 StY�e I E�IsTi�� 4TE WfEleP CA. Q' iR.cM PRer�Rry- \, UTE To �eModE oPEN wI�E Loo P PC2- W /� F�oPOsE� (a,Tc Nl ( BUSIED �t3tE TExAS Igo FOM M172 DZEV. 6787 SOUTN 1EXG5 GENERAL TEI PFIONE COMPANY of sar� TA: Dear. dOPJo� - �aa SEaD�I T ! XA�7 E„o,os, -T FZ 4dS a„F -20 �J3 COLJtJT'( 00-rll(-ATioO mscyvweDeew.n er T.AN�J a U�'� Z0 aGG1 GOUO ,,p..TWeSDDTADIVE TY D-ZZ-e3 REvEmer DA,f SCALE r�ofJ E mmxT I cw—I— • aera G 1, E 14 63 -245 I I \, MADPUX F-D. Ate„ SOUTH TEXAS TAX o 40g01 ww -T- A 05 o f �j -15 -83 wuT DESCM oa F31 IF FLT W15D Mo,,� 9-z2-93 revs a DA TF SCALIEI.IO ICI C y+�� Eql GENERAL TE2-EPMONE COMPANY os � sounwrEsr SEAD�ICY. TEXA`� ,,. GOUTY IJoTI�IGA'TOh-I 1,AF31 e - CALq,900 1,191 J] o I lO-a' bE1643 246 GUADALUPE-BLANCO RIVER AUTHORITY - PERMITS A motion was made by Commissioner Hahn, seconded by Commissioner Belk, and carried, that Calhoun County grant a permit to GBRA to install facilities as shown on the following instruments with the understanding that by the usage of such permit GBRA agrees that such facilities and the installation, maintenance and usage thereof shall be subject to all of the terms and provisions set out ' in the original contract between GBRA and Calhoun County dated March 21, 1972 and recorded in Vol. R, Page 307 of the Commissioners' Court Minutes of Calhoun County, Texas and that GBRA agrees to be bound by all such terms and conditions. SERVICE CONINECTIO i ii i G,!1ATION CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM I. Connection Data (To Be Completed by Operations) A. DATE: October 4, 1983 B. Name of Customer Requesting Service: Melvin Macha C. D. E. 1, Number of Map Sheet Customer Prospects Connections Wanted: one Number: D-I8 (Dos Bahia insert) Number To Be Assigned: 192510 for Additional Customers To Be Served by the Proposed Line: 2. Engineering Review (To Be Completed by Engineering) A. Received by Engineering: Date B. Recommended for installation as .submitted DATE SIGNATURE C. Recommended for installation as follows: ' DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (if Installation differs from. recommendations) 4. Posted to "As Built Plans:" Operations: SIGNATURE Engineering: 247 00 r� � 11984 - ®ilia' f / ry O . t'62 a ti� ¢a—ris 50 Bore ®— _ STATE HWY, 185 :. 30'pore `'P��e e740 _.. �Encose Frnc4sc VI QrI 411 ire /::, 75q- lmc• %%rive7161 meter .# Name '.'urk-t--dirr-rhi� - - -. 77 _ I I ,s 3441 IF 3 V�„CIY^T MAP \ n to t I DEDICATION r • I •� ST.(t T] $MO.M "CIto..I. OF I.t"OV,LT 0CDIC11l O•ARC YLPCIT ' �. ICYOCA[0 ,OR DE0141T10. TO PVSLIC uSt. ALL LOTS .IuI[ S.ri(CI TO.UTRKTIVC COv[...rs CORE KCO.O[D. .j0 .. h _.It{� OWNCRS AND DEVELOPERS a .`_ _ -• ice, � - __' ..• ... 1 • m -- W1LTt. L S]r1TN Jr. _ Sn IF u gT0RC0ASTIL LV,Stt A SUPPLY,,,,. Ce 1 ! WALTtn W.iDNDREN$ •,,[&DENT AR, n•wPr �eA r _ - •e e fU II• 1- � MAPLE STREET THE STATE JF TEXAS ! I 1.e ,o.nw.r FIAT DI COUNTYOF CALHOUN i ' I. Tl.n_ Ru or—� +.q n roru*nl t.1r I, IO.. 1 uLYlt a, A OUIItCAr0 OVAL":SV. It TOP 01 TwC STATC OF rr IY, MAYC PLAY rC O 111 Apvl IV. a,.', 10. I.O..n 1C' _ iY+rlr a. l.1 •.o ].A A.D T.0 1u LDr A.o not ••t DO5 DANK SULOIVISION uC r .Iilp. tut,) ul r.Orl al Yu.[e .n0 1pl l.q K• r >V.II IV CtI COo..ICTLI111,1I� 111 fF11 iVIv[I TO TXI)e])A 1r.rt SllY.YfO �OV/rLOC. )l •I I.O WLIDGI .+O•File ' „ .lI ` - I OVi IOi-f 01 T., TO..LrrC O, 10.r DRAINAGE - STATE HWY. 87 Maida McKamey met with the Court to discuss drainage of St. Hwy. 87, the possibility of a flood control diversion ditch to Lavaca Bay and an evacuation route. Mrs. McKamey stated she felt it was the responsibility of the Court to drain St. Hwy. 87 and if St. Hwy. 87 was drained then I their flooding problems would-be solved. Commissioner Mikula told Mrs. McKamey he had been in contact with the County Commissioner of Victoria County of the area adjacent to Calhoun County and felt that it was going to have to be a joint effort. He told Mrs. McKamey that the diversion ditch was a good idea but felt that it would be impossible to divert any water into Sheldon Ditch because Victoria County would not go along with that. Commissioner Mikula also said it would be absolutely necessary to have the cooperation of Victoria County Drainage Districts 2 & 3-and the Victoria County Commissioners Court as well as Calhoun County Drainage District No. 11. Mrs. Kamey said -it would be the responsibility of Commissioners' Court of Calhoun County if Drainage District No. 11 was abolished. Commissioner Mikula questioned whether the taxpayers in the Port O'Connor.or Olivia areas, for instance, would want to take on the $325,000.00 indebtedness of Calhoun County Drainage District No. 11. ' Commissioner Mikula said he would talk with the Commissioners of Drainage District #11 as well as the County Commissioners from Victoria County and try to get a public hearing where it can be discussed by a—querum of the different entities. Commissioner Mikula thanked Mrs. McKamey for the work she as done. CALHOUN COUNTY DRAINAGE DISTRICT NO. 8 - COMMISSIONERS Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that Louis Jaster, Melbourn Shillings and Alvin Hahn be appoint Commissioners of Drainage District No. 8. UTILITY EASEMENT - CENTRAL POWER & LIGHT COMPANY, FAI&GROUNDS Motion by Commissioner Mikula, seconded by Commissioner Hahn, ' and carried, that the order granting an easement to Central Power & Light Company at the Regular September Term of the Commissioners' Court, held Sept. 12, 1983, be rescinded. Said easement was granted to get power to the new Bauer Exhibit Bldg. but it was decided later that the easement was not necessary. 250 1984 BUDGETS & AMENDMENTS. PUBLIC HEARING A public hearing was held on the Calhoun County Budget, Champ Tray- lor Memorial Hospital Budget, County Sanitary Landfill Budget, Revenue Sharing Trust Fund for the year 1984 and also Amendments to previous Revenue Sharing Funds. ' No member of the public was present for the public hearing. A motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the 1984 Budgets for Calhoun County, Champ Traylor Memorial Hospital, Sanitary Landfill, Revenue Sharing Funds and amendments to previous Revenue Sharing Funds be approved and adopted. CALHOUN COUNTY APPRAISAL DISTRICT Motion by Commissioner Belk, seconded by Commissioner Mikula, and Carried, that the following Resolution be adopted: BE IT RESOLVED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: Section 1. That this Commissioners Court does hereby cast its votes for membership on the Board of Directors of Calhoun County Appraisal District as shown on the attached ballot below. Section 2. That a copy of this Resolution be submitted to the County Clerk of Calhoun County, Texas. ' O F F I C I A L B A L L O T BOARD OF DIRECTORS APPRAISAL DISTRICT CALHOUN COUNTY, TEXAS 276 votes cast for Edwin E. Taylor 273 votes cast for Joe D. Brett 273 votes cast for Froilan Gonzales 273 votes cast for Ronald Claiborne 273 votes cast for Larry Dio, Jr. PASSED, APPROVED AND ADOPTED on this loth day of October, 1983. COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS By (s) R. E. Wyatt R. E. Wyatt, County Judge ATTEST: (s) Mary Lois McMahan ' Mary Lois McMahan, County Clerk v 1 251 CONTRACTS AND AGREEMENTS - PROPOSED ROAD. PRECINCT NO. 2 „ The following contracts were reviewed between Calhoun County, City of Port Lavaca, Leveridge Estate and BLE, Ltd, on proposed loop road between Half League Rd. and F. M. 1090 and extension of Sand - crab Blvd. CONTRACT THE STATE OF TEXAS § I KNOW ALL MEN BY THESE PRESENTS: COUNTY OF CALHOUN § This contract entered into between Calhoun County, Texas, hereinafter called "COUNTY" and the City of Port Lavaca, Texas, hereinafter called "CITY", under the provisions of the inter- governmental contract authority granted to political subdivisions by the State of Texas, and also entered into by MARY T WHITE HEFFRON and CLEMENTINE WHITE, individually and as Co -Independent Executors of the Margaret L. Leveridge Estate, and JACK R. MORRISON, SR., Co -Independent Executor of the Margaret L. Leveridge Estate, hereinafter called "GRANTORS", WITNESSETH: For and in consideration of the mutual promises to be kept and performed by the respective parties hereto, the COUNTY agrees , to construct a roadway to connect Half League Road and Six Mile Road, in accordance with specifications mutually approved by the City Council of the City of Port Lavaca, Texas and Commissioner's Court of Calhoun County, Texas, within the tract of land described in a certain deed from GRANTORS to COUNTY, a copy of which is attached hereto as Exhibit "A" and is expressly incorporated here- in for all purposes. It is understood that in no event shall the COUNTY be required to construct a roadway in excess of twenty-four (24) feet in width nor install any underground drainage. It is understood the COUNTY shall provide adequate open ditch drainage along both sides of the roadway herein contemplated. In addition, COUNTY shall construct ' a drainway contiguous and parallel to Sandcrab Boulevard. COUNTY shall maintain, operate and exercise all governmental authority over said areas until such time, if any, that CITY shall annex said areas. The CITY and COUNTY, for and in consideration of the benefits each will receive as a result of relieving traffic congestion in and around Calhoun County High School and obtaining a connection 252 between Half League Road (being Farm to Market Road 3084) and Six Mile Road (being Farm to Market Road 1090); and the benefit the CITY will ultimately receive upon annexation of the area in ob- taining for street purposes the tract of land described in Exhibit "A", do hereby bind the City of Port Lavaca and the County of Calhoun to refrain from assessing the property contiguous to either side of said tract of land for any improvements, including but not limited to curb, gutter, underground drainage and surface preparation or construction within the area of the property situ- ated in Calhoun County, Texas and described on the attached Exhibit "A". This agreement shall be a covenant that runs with the land and the CITY and the COUNTY shall be prohibited from assessing the present property owners, their heirs and assigns or their successors in title. It is further provided that the roadway as proposed in this CONTRACT must be constructed within a period of two (2) years from the date of this CONTRACT; and it is further provided that in the event the area so described in Exhibit "A" ever ceases to be used as a public roadway, then the tract of land described in Exhibit "A" shall revert to the ownership of the adjoining landowners. ' Each partywaives any right to recover damages or set aside these agreements for failure of consideration and agrees to rely solely on its right of specific performance to enforce this contract. EXECUTED this day of ��n�c� , 1983. ATTEST: ATTEST; COUNTY OF CALHOUN By. CITY OF PORT LAVACA -2- 253 0 )14ai L,j Mary' T White Heffron, Indi'V dually and as Co -Independent Executor, Margaret L. Leveridge Estate Clementine white, Individually and , as Co -Independent Executor, Margaret L. Leveridge Estate Jack R. Morrison Co -Independent Executor, Margaret L. Leveridge Estate 254 -3- CONTRACT THE STATE OF TEXAS I KNOW ALL MEN BY THESE PRESENTS: COUNTY OF CALHOUN X This contract entered into between Calhoun County, Texas, hereinafter called "COUNTY" and the City of Port Lavaca, Texas, hereinafter called "CITY", under the provisions of the inter- governmental contract authority granted to political subdivisions by the State of Texas, and also entered into by BLE, LTD., a Texas general partnership, FRED B. GRIFFIN, Trustee, FRED T. MAGEE, JR., GEORGE W. STRAKE, JR., TUBULAR SALES, INC., ROBERT S. MOEHLMAN, and DON P. DEWALCH, Trustee, hereinafter called "GRANTORS", WITNESSETH: For and in consideration of the mutual promises to be kept and performed by the respective parties hereto, the COUNTY agrees to construct a roadway to connect Half League Road and Six Mile Road, in accordance with specifications mutually approved by the City Council of the City of Port Lavaca, Texas and Commissioner's Court of Calhoun County, Texas, within the tract of land described ' in a certain deed from GRANTORS to COUNTY, a copy of which is attached hereto as Exhibit "A" and is expressly incorporated herein for all purposes. It is understood that in'no event shall the COUNTY be required to construct a roadway in excess of twenty-four (24) feet in width nor install any underground drainage. It is understood the COUNTY shall provide adequate open ditch drainage along both sides of the roadway herein contemplated. In addition, COUNTY shall construct a drainway contiguous and parallel to Sandcrab Boulevard. COUNTY shall maintain, operate and exercise all governmental authority over said areas until such time, if any, that CITY shall annex said areas. ' The CITY and COUNTY, for and in consideration of the benefits each will receive as a result of relieving traffic congestion in and around Calhoun County High School and obtaining a connection between Half League Road (being Farm to Market Road 3084) and Six Mile Road (being Farm to Market Road 1090); and the benefit the 255 CITY will ultimately receive upon annexation of the area in ob- taining for street purposes the tract of land described in Exhibit "A", do hereby bind the City of Port Lavaca and the County of Calhoun to refrain from assessing the property contiguous to either side of said tract of land for any improvements, including but not limited to curb, gutter, underground drainage and surface preparation or construction within the area of the property situ- ated in Calhoun County, Texas and described on the attached Exhibit "A". This agreement shall be a covenant that runs with the land and the CITY and the COUNTY shall be prohibited from assessing the present property owners, their heirs and assigns or their successors in title. It is further provided that the roadway as proposed in this CONTRACT must be constructed within a period of two (2) years from the date of this CONTRACT; and it is further provided that in the event the area so described in Exhibit "A: ever ceases to be used as a public roadway, then the tract of land described in Exhibit "A" shall revert to the ownership of the adjoining landowners. Each party waives any right to recover damages or set aside these agreements for failure of consideration and agrees to rely solely on its right of specific performance to enforce this contract. EXECUTED this ,// day of 1983. ATTEST: ic"Ic, file- Metia-44) -ATTEST: :f COUNTY OF CALHOUN By: CITY OF PORT LAVACA By: i i 256 -2- BLE, LTD., a Texas general partnership B C� Y L AN H. BA B , JR., Managing Partner FRED B. GRIFFII rustee RED G E, R. GEORG W. STRAKE, JR. TUBULAR SALES, INC. BY 96t-4,,Gcl 92t'� AeX yja�lf/- T�4_Puhet / J �/''ti"` I ��c�L.�L-+-moo✓ ' ROBERT S. MOEHLMAN �dLIN P ,aGf/CIXi'�K ON P. DEWALCH, Trustee 257 GENERAL WARRANTY DEED THE STATE OF TEXAS I KNOW ALL MEN BY THESE PRESENTS: COUNTY OF CALHOUN I The undersigned, BLE, LTD., a Texas general partnership, FRED B. GRIFFIN, Trustee, FRED T. MAGEE, JR., GEORGE W. STRAKE, ' JR., TUBULAR SALES, INC., ROBERT S. MOEHLMAN, and DON P. DEWALCH, Trustee, hereinafter called "Grantors", for and in consideration of the sum of Ten Dollars ($10.00) and other good and valuable consideration in hand paid by the County of Calhoun, State of Texas, the receipt of which is hereby acknowledged, have GRANTED, SOLD AND CONVEYED and by these presents do GRANT, SELL AND CONVEY unto the said County of Calhoun, a body corporate and politic, hereinafter called "Grantee", all that property situated in Calhoun County, Texas and described as follows: A tract or parcel of land containing 2.578 acres situated in and a part of the Maximo Sanchez Survey, A-35, Calhoun County, Texas. Said 2.578 acres also being in and a part of a 67.984 acre tract of land described in Exhibit "A" of a deed recorded in Volume 284,-pages 592-598 of the Deed Records of Calhoun County, Texas. This 2.578 acres is also described as an 80.00 foot wide strip of land across the said 67.984 acre tract and is more fully de- scribed by metes and bounds as follows: BEGINNING at a"5/8 inch Trott rod set for corner in the Southwest line of Farm -to Market Highway No. 1090 (Virginia Street). Said 5/8 inch iron rod bears S 470 57' 15" E 260.00 feet from a 5/8 inch iron rod found marking the East corner of the Salem Lutheran Church 3.0 acre tract, described in a deed of record in Volume 192, page 412 of the Deed Records of Calhoun County, Texas; THENCE, S 47° 57' 15" E with said Southwest line of Farm -to -Market Highway No. 1090 (Virginia Street), for a distance of 80.00 feet to a 5/8 inch iron rod set for corner; THENCE, S 42° 02'•45" W for a distance of 522.72 feet to a 5/8 inch iron rod set for corner. Said 5/8 inch iron rod marking the begin- ning of a curve to the left; THENCE, with said curve to the left having the following curve data: - 36° 02' 50"0 R - 793.0', and T - 258.02' for an arc distance of 498.91 feet to a 5/8 inch iron rod set for corner. Said 5/8 inch iron rod marking the point of a curve to the right; THENCE, with said curve to the right having the following curve data: &.- 24° 31' 22", R - 873.0',and T - 189.73' for an arc distance of 373.65 feet to a 5/8 inch iron rod set for corner where said curve intersects the Southwest line of the aforementioned 67.984 acre tract at a point.which bears N 60° 17' 15" W 1757.68 feet from the South I corner of said.tract; THENCE, N 600 17' 15" W for a distance of 80.00 feet, along the said Southwest line of the aforementioned 67.984 acre tract, to a 5/8 inch iron rod set in a curve for.corner; THENCE, in a Northerly direction with said curve to the left having the following•curve data: A - 24° 36' 16", R - 793.01, and T - 172.94' for an are distance of 340.54 feet to a 5/8 inch iron rod set for corner and being the point of a curve to the right; 258 THENCE, with said curve to the right having the following curve data: A - 360 02' 50", R - 873.0', and T - 284.05' for an arc distance of 549.24 feet to a 5/8 inch iron rod set for corner; THENCE, N 420 02' 45" E for a distance of 522.72 feet to the PLACE OF BEGINNING; CONTAINING within these metes and bounds 2.578 acres of land, being a strip 80.00 feet wide, situated in and a part of the Maximo Sanchez Survey, A-35, Calhoun County, Texas. ' However, there is.hereby excepted from this conveyance and reserved unto grantors, their heirs, successors and assigns, all of the oil, gas and other minerals in and under and that may be produced from the above described property; subject, however, to the following provisions: (a) Grantors hereby forever waive and relinquish the right to use the surface of said land for any purpose or in any manner whatsoever in connection with the exploring, drilling, mining and operating for, developing, producing and owning oil, gas and other minerals. Without limiting the generality of the foregoing, Grantors, their heirs, successors and assigns, hereby forever waive and relinquish the right of ingress and egress to the land, the right to make surveys, lay pipelines, construct roads, bridges, canals, tanks, power stations, telephone lines, or any other structure on said land, in connection with exploring, drilling for, developing, producing, treating, storing and transporting minerals produced from said land. (b) Nothing in this conveyance shall be construed as pro- hibiting Grantors, their heirs, successors, and assigns from (1) including said land in any oil, gas or mining unit, so long as the inclusion of said land in such unit does not involve the ' use of the surface of said land in any manner, and (2) bottoming a well, shaft or bore beneath the surface of said land through directional drilling or mining operations from a surface location situated elsewhere. TO HAVE AND TO HOLD the above described premises, together with all and singular the rights and appurtenances thereto in anywise belonging, unto Grantee, its successors and assigns for- ever; and Grantors do hereby bind themselves, their heirs, execu- tors and administrators to WARRANT AND FOREVER DEFEND all and singular the said premises unto Grantee, its successors and assigns, against every person whomsoever lawfully claiming or to claim the same or any part thereof. EXECUTED this day of , 1983. BLE, LTD., a Texas general partnership By LOGAN H. BAGBY, JR., Managing Partner FRED B. GRIFFIN, Trustee FRED T. MAGEE, JR. -2- 259 GEORGE W. STRAKE, JR. TUBULAR SALES, INC. By uh Lt% ld2�!&66 J'ee �u �� _ ifea ll eel I ROBERT S. MOEHLMAN DON P. DEWALCH, Trustee STATE OF TEXAS COUNTY OF HARRIS Before me, the undersigned authority, on this day personally appeared Logan H. Bagby, Jr., Managing Partner of BLE, LTD., a Texas general partnership, known to me to be the person whose name is subscribed to the foregoing isntrument, , and acknowledged to me that he executed the same for the pur- poses and consideration therein expressed, in the capacity therein stated and as the act and deed of said partnership. Given under my hand and seal of office on this the day of , 1983. NOTARY UBLI in an or Harris County, Texas -3- -3- STATE OF TEXAS X X COUNTY OF HARRIS X Before me, the undersigned authority, on this day personally appeared FRED B. GRIFFIN, TRUSTEE, known to me to be the person whose name is subscribed to the foregoing instru- ment, and acknowledged to me that he executed the same for the purposes and consideration therein expressed and in the capacity therein set forth. Given uroer my han¢ and seal of office on this the day of p/IJ 1983. RHONDA S. WALKER Notary Public, `:a:o cl Teas My Commiccicn Ea;�4es DccemJv .11, 1=5 B..!.G b, LevC;t A.e.gY, to qe,a SmaY C,:p. STATE OF TEXAS X X COUNTY OF HARRIS X � 6! Z A'>UJd 2 N TARY PUBLIC in and tor Harris County, Texas Before me, the undersigned authority, on this day personally appeared FRED T. MAGEE, JR., known to me to be the person whose name is subscribed to the foregoing instru- ment, and acknowledged to me that he executed the same for the purposes and consideration therein expressed. Given under my hand and seal of office on this the day of , 1983. NOTARY PUBLIC in an or Harris County, Texas STATE OF TEXAS X X COUNTY OF HARRIS X Before me, the undersigned authority, on this day personally appeared GEORGE W. STRAKE, JR., known to me to be the person whose name is subscribed to the foregoing instru- ment, and acknowledged to me that he executed the same for the purposes and consideration therein expressed. Given under my hand and seal of office on this the day of , 1983. NOTARY PUBLIC in an or Harris County, Texas STATE OF TEXAS X X COUNTY OF HARRIS X ' Before me, he undersig�ority, on this day — personally appeared Yt) !A/ . AOof UB AR SALES, INC.,` a corporation kn45wn to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed, in the capacity therein stated and as the act and deed of said corporation. Given kinder my hand and seal of office on this the a 8 day of 1983. opt'M. MICHAEL HERRICK Notary Public, Slate of ra,a, NOTARYP BL- C in and for L#2 Commission Expiry. A,,,et 1n17 Harris County, Texas Lpond.4 by loY.rl A...... -4- 2s1 STATE OF TEXAS I I COUNTY OF HARRIS I Before me, the undersigned authority, on this day personally appeared ROBERT S. MOEHLMAN, known to me to be the person whose name is subscribed to the foregoing instru- ment; and acknowledged to me that he executed the same for the purposes and consideration therein expressed. Given under my hand and seal of office on this the day of 1983. NOTARY PUBLW in and for Harris (WyY Telkas Notary Public Stale of Texas STATE OF TEXAS T MY Commission Expires October 31, 1984 1 Bonded by L. Alexander Lovett, Lawyers Surety Corp. COUNTY OF HARRIS x Before me, the undersigned authority, on this day personally appeared DON P. DEWALCH, TRUSTEE, known to me to be the person whose name is subscribed to the foregoing instru- ment, and acknowledged to me that he executed the same for the purposes and consideration therein expressed and in the capacity therein set forth. Given under my hand and seal of office on this the day of , 1983. NOTARY PUBLIC in and for Harris County, Texas X -5- 262 Whereupon, a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the foregoing contracts be approved between Calhoun County, City of Port Lavaca, Leveridge Estate and BLE, Ltd., a Texas General Partnership, for the pro- posed loop road between Half Lge. Rd, and PM 1090 and extension of Sandcrab Blvd, and that the County Judge be authorized to sign said contract after approval by the City of Port Lavaca. t�PROPOSED ROAD, PRECINCT #2, LEVERIDGE EST., BLE, LTD. Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the Court accept the General Warranty Deeds from the Leveridge Estate and BLE, Ltd., a Texas General Partnership, for the area of the proposed loop road from Half Lge, Rd, to FM 1090 and extension of Sandcrab Blvd.; however, the acceptance of the General Warranty Deed is contingent on the City of Port Lavaca approving and executing the contract between Calhoun County, City of Port Lavaca, Leveridge Estate and BLE, Ltd, BIDS AND PROPOSALS - PROPOSED ROAD, PRECINCT NO. 2 Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the Court authorize the advertising of bids for construction of proposed loop road between Half Lge. Rd, and FM1090 and extension of Sandcrab Blvd,; subject to approval and execution of contracts by City of Port Lavaca with bids to be opened December 12, 1983 at 11:00 A. M. TAX ASSESSOR -COLLECTOR - MONTHLY REPORT The Tax Assessor -Collector presented his report for the month of August and after reading and verifying same, a motion was made by Commissioner Belk, seconded by Commissioner Lindsey, and carried, that said report be approved. TAX ASSESSOR -COLLECTOR - 1982 ANNUAL REPORT The Tax Assessor -Collector presented the annual report for 1982 and after verifying same, a motion was made by Commissioner Belk, seconded by Commissioner Hahn, and carried, that said report be approved. ACCOUNTS ALLOWED - COUNTY & CHAMP TRAYLOR MEMORIAL HOSPITAL Claims totalling $701,913.86 for the County and $14,393.44 for Champ Traylor Memorial Hospital were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Lindsey, and carried, that said claims be approved for payment. 263 Upon a motion by Commissioner Hahn , seconded by Commissioner Mikula and carried, the following order was adopted and entered: ORDER SETTING TAX RATES AND LEVYING TAXES, ETC. At a regular term of the Commissioners Court of Calhoun County, Texas, held on this loth day of October, 1983, there having come for hearing the matter of levying the ad valorem tax for Calhoun County, Texas, in connection with the 1983 tax roll , and the setting of the rates therefor, and it appearing to the Court that the County budget for Calhoun County, Texas, for the year 1984 was officially adopted by the Court at a term thereof held on the loth day of October, 1983; NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS AS FOLLOWS: Section 1. That the following rates of tax be, and they are hereby levied on each One Hundred Dollars ($100.00) of assessed valuation of taxable property in Calhoun County, Texas, as the same appears on the 1983 tax roll, these tax rates having been included in the 1984 County budget heretofore adopted by this Court: County tax: General Fund $0.1929 Road and Bridge Fund 0.0470 Permanent Improvement Fund(Debt Service)0.0107 $0.2506 Farm to Market and Lateral Road Fund 0.0319 Total County - Wide Rate $0.2825 Section 2. That occupation tax, beer, beer and wine and package store licenses are hereby assessed and charged at one-half (1) of the tax or license assessed and charged by the State of Texas. Section 3. That the following rates of tax be, and they are hereby levied against each $100.00 of assessed valuation of taxable property in each of the drainage and navigation districts as same appears on the 1983 tax roll: Drainage District No. 6 $0.0565 Drainage District No. 8 0.2786 Drainage District No. 10 0.2579 Drainage District No. 11 0.2396 Water Control and Improvement District No.l 0.0313 The Calhoun County Navigation District 0.0050 Section 4. Sec. 31.05 of the State Property Tax Code, as amended, reads that the governing body of any taxing unit may grant the following discounts to apply regard- less of the date bills are mailed: , (a) three percent if the tax is paid in October or earlier, (b) two percent if the tax is paid in November, and (c) one percent if the tax is paid in December. The second method added by HB 426 allows the governing body to provide discounts as follows if tax bills are mailed after September 30th. In accordance, Commissioners Court approved that discounts be allowed as follows if the tax bills are mailed after September 30th: (a) three percent if the tax is paid before or during the next full calendar month following the date bills are mailed, (b) two percent if the tax is paid during the second full calendar month following the date bills were mailed, and (c) one percent if the tax is paid during the third full calendar month following the date bills were mailed. IPASSED AND APPROVED this loth day of October, 1983. Mary L is McMahan County Clerk y` COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS R.E. Wyatt, Cou yge Jud -2-265 RESOLUTION - COUNTY DEPOSITORY Mot1hon by -,Commissioner Belk, seconded by Commissioner Mikula, and carried, that the following Resolution be adopted: REQUEST FOR SUBSTITUTION AND/OR Wl111DRAWAL OF SECURITIES HELD BY First City National Lank of Houston, Texas UNDER JOINT SAFEKEEPINt: RECCIPT. The undersigned Depositor and Depository jointly request the First City National Lank of Houcten, Texas to substitute or permit a withdrawal of the securities which it holds under Joint Safekeeping Receipt issued by it to the undersigned, in accordance with the tq ms of the resolution hereafter quoted, and to deliver the securities substituted for or withdrawn to the party named in such resolution. C011MISSIONERS', COURT, COUNTY OF CALHOUN �7 Depositor (County Judged FIRST STATE BANK AND TRUST COMPANY, PORT IAVACA Depository Sr. Vice Pres. & Comptro cr RESOLUTION "Whereas, heretofore, under date of , 19_ the First City National Bank of Roust en, Texas issued to Calhoun County, Depositor, and First State Bank and Trust Company, Depository, its Joint Safekeeping Receipt or receipts covering certain securities; and ' "Whereas, both the Depositor and Depository now desire the First City Not`_onal Bank of Heustcn, Texas to permit a substitution of certain securities, or a withdrawal of securities, which it now holds, as hereinafter more fully set forth; and "Whereas, the securities, if any, hereinafter mentioned, which the above named parties desire to substitute in lieu of those heretofore placed in safekeeping with the , meet with the requirements of law and have been and are hereby approved; and "Whereas, the securities, if any, hereinafter mentioned, which the above named parties wish to withdraw, are entitled under the law to be withdrawn; "Nov therefore, be it resolved: That the First City Naticnal Bank of Houston, Texas be and it is hereby requested and authorized to surrender the following securites hereto- fore placed with it for safekeeping by the above named parties, to -wit: $100,000 Midland County, Texas HSG FIN CORP. S114 10% Few bonds, due: 10-149 (Here describe securities to substituted for or withdrawn. If the above space is not sufficient, continue description on reverse side hereof.) and to receive in lieu thereof the following securities, which are hereby in all respects approved: (Here describe securities to be taken in substitution or in the event this is a withdrawal without substitution write in the werd "None". If the above space is not sufficient, continue description on reverse side hereof.) "Be it further resolved; That the First City National Bank of Houston, Texas be and it is hereby authorized to deliver the securities described herein to be substituted for or withdrawn for First State Bank and Trust Company or its order." This is to certify that the above and foregoing resolution was duly passed by Commis- sioners Court at a meeting properly held on the Z. day of �,if , 1 y " a quorum being present, all or which fully appears in the mfnu[as of said meeting. �4L County°Clerk, Calhoun County, Texas 1 e 266 FAIRGROUNDS - PORT LAVACA-CALHOUN COUNTY CHAMBER OF COMMERCE Motion by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that the County Judge be authorized to issue a permit to Port Lavaca -Calhoun County Chamber of Commerce to have a circus on the Calhoun County Fairgrounds subject to the approval of their insurance by the County Judge. PERMIT 'Calhoun County, Texas (hereinafter called "County") does hereby grant to the Port Lavaca - Calhoun County Chamber of Commerce And Agriculture, Inc. (herein- after called "Grantee") the right to use the Calhoun County Fairgrounds for the purpose of allowing Ford Bros. Circus (hereinafter called "Circus") to operate their circus on said fairgrounds, subject to the following terms, provisions and conditions, all of which are made a part of this permit, towit: 1. This permit does not grant any right to the use of any of the buildings on said fairgrounds, but County, for itself and on behalf of the public generally, reserves the right to full and uninterrupted use of and access to said buildings. 2. The period of time covered by this permit is: Only the loth day of November, 1983. 3. Grantee shall not use the aforesaid fairgrounds in any manner that would cause said activities to come within the terms and provisions of the Texas Mass Gatherings Act (Article 9002, Vernon's Texas Civil Statutes). 4. Grantee shall not sell tickets or collect admission fees on any public ' road outside of the Fairgrounds, and Grantee shall make every reasonable effort to hold to a minimum the blockage of any roads by traffic. Grantee shall make ample provision for the free and uninterrupted passage of ambulances, fire fighting equipment and other emergency vehicles. 5. Grantee shall direct the attention of all admission fee collectors, ticket sellers and traffic controllers to the provisions of paragraph 4 above. 6. Grantee shall not commence any activities or operations on said fairgrounds until Grantee has furnished County with the following: A certificate of liability insurance, which certificate and the insurance policies it represents must be acceptable to County and must show that circus is insured against liability for bodily injury, illness or death and for injury to or destruction of property, and which shall show that the following entities and persons are adequately protected as additional insureds, towit: Calhoun County, Texas, the County Judge, all County Commissioners, the Calhoun County Chamber of Commerce And Agriculture, Inc., and their Employees, Officers and Directors. ' 7. Upon cessation of operations hereunder, Grantee shall immediately clean up the above described fairgrounds and leave it in the same condition it was in prior to the commencement of such operations. 8. Grantee agrees to protect, indemnify and hold County free and harmless from and against any and all claims, demands and causes of action of every kind and character (including the amount of judgments, penalties, interest, court costs and legal fees incurred by said County in defense of same) arising in favor of governmental agencies and/or third parties (including, but not limited to, employees of Grantee) on account of permits, claims, debts, personal injuries, deaths or damages to property, and 26 7 without limitation by enumeration, any and all other claims or demands of every character occurring or in anywise incidental to or in connection with or arising out of any activities carried on by Grantee, the Circus or by and of their concessionaries, officers, agents or employees, on the Calhoun County Fairgrounds or any part thereof. This permit shall become effective upon its execution by County and upon its written acceptance by Grantee. Executed in triplicate originals this /046 day of October 1983. ATTEST: k,*� /`y}j�aJ +a/y1 Mary Lois McMahan, County Clerk CALHOUN COUNTY, TEXAS By — R.`E. Wyatt, Coun Judge ACCEPTANCE above and going permit is hereby accepted by the undersigned on this �Th day of XIL� •fro. , 1983, and the undersigned acknowledges that it is bound by all of the terms, provisions and conditions therein contained. PORT LAVACA - CALHOUN COUNTY CHAMBER OF COITERCS,,"D AGRICULTURE, INC. By nc t 9 t1 `L - Jim Dietz; President INDIGENTS Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the County Judge be authorized to negotiate with Gulf Bend Center and Citizens Memorial Hospital in regard to serving the indigent phychiatric patients from Calhoun County. The Court recessed until 10:00 A. M. October 14, 1983. October 14, 1983, 10:00 A. M. All Members Present FAIRGROUNDS - BAUER EXHIBIT BLDG., CHANGE ORDER #2 Motion by Comm. Hahn, seconded by Comm. Belk, and carried, that Change Order #2 be approved: CHANGE ORDER NUMBER 2 DATE / p - / tL - 9 3 Owner's Project No. Engineer's Project No. Project Livestock Show Barn (Bauer Exhibit Building) Owner Calhoun County Contractor Marshall Lumber & Hardware, Inc. Contract Date 5-26-83 Contract For Building of livestock show barn (Bauer Exhibit Building) To: Marshall Lumber & Hardware, Inc., P.O. Box 209, Port Lavaca, Texas 77979 I You are directed to make the changes noted below in the subject contract: Owner�e' Calhoun Country By R.E. Wyatt, County Judge Dated Nature of Change: Paint surewall in meeting room and office $ 406.00 1 walk-in door W/panic & closures 708.00 TOTAL $1114.00 269 The changes result in the following adjustment of Contract Price and Contract Time: Contract Price prior to this Change Order: Net (increase) resulting from Change Order #1: Net (increase) resulting from this Change Order: Current Contract Price including this Change Order: The Above Changes Are Accepted: The Above Changes Are Accepted: The Above Changes Are Approved: $ 139,000.00 $ 28,258.00 $ 1,114.00 $ 168.372.00 Oscar Hahn Commis 'oner In Charge of Project BY /i�/l�': /Lem Oscar Hahn Date 10-14-83 Marshall Lumber & Hardware, Inc. Contract UaInMr Mar all Date /Q County of Calhoun, Texas Owner By R.. Wyatt, Cou y Judge Date 10-14-83 Page 2 of 2 270 MARSHALL LUMBER & HARDWARE, INC. GENERAL BUILDING CONTRACTORS MES O October 12,1983 Commissioner Oscar tIahn Calhoun County, Texas RE: Extra to paint surewall PROJECT: Livestock Show Barn Dear Sir: Listed below please find the description and amount of the requested change to paint surewall. Paint surewall in meeting room and office $406.00 11 /j Very truly yours,O�— ' hMRSIIe1LL LUMBER & HARDWARE, INC. h 1�{{(Achha eel Wall Construction Billing /r 0 d PHONE 512 / 552-6759 P.O. BOX 209 305 EAST RAILROAD PORT LAVACA, TEXAS 77979 FAIRGROUNDS - BAUER EXHIBIT BUILDING Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the Bauer Exhibit Building be accepted by the Commissioners Court and that the final payment be made to the contractor. The total cost of the building including all change orders was $168,372.00. 271 UTILITY PERMITS - GENERAL TELEPHONE COMPANY, PRECINCT #4 Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the following permit be approved subject to the approval of the Commissioner of Precinct No. 4: Form ED-135 (Rev. 4-83) MC 600647 NOTICE OF COMMUNICATION LINE INSTALLATION TO THE COMMISSIONER'S COURT OF CALHOUN DATE 09-21-83 COUNTY ATTENTION COUNTY JUDGE: R. E. Wyatt Calhoun County Courthouse Port Lavaca, TX 77919 Formal notice is hereby given that GENERAL TELEPHONE COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Seadrift as follows: Beginning from the Southwest corner at the curve of Baltimore and Old Settle- ment Road in Seadrift, Texas, General Telephone will bury telephone cable approximately 5' inside county right-of.-way. Length of said cable will be 1002' along South -Southwest County Road. SEE ATTACHED SKETCH. The location and descript more fully shown by three ( The line will be constructed accordance with governing laws. ion of this line and associated appurtenances is 3) "copies of drawings attached to this notice. and maintained on the County Road right-of-way in Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property right's, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction General W. this line will begin on or after October 10, of the $outhwest r. ect Coordinator. Area 'ADDRESS P. 0. Box 1112 Robstown. Texas 78380 19 83 i G 272 ED-135 (Rev. 8-75) APPROVAL TO: General Telephone Company of the Southwest Attention: DAVID J. CUSTFR Project Coordinator P. 0. Box 1112 Robstown, Texas 78380 The Commissioner's Court of _ CALHOUN County offers no objections to the location on the right-of-way of your proposed buried commu- ications line as shown by accompanying drawings and notice dated 09-21-83 except as noted below. It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. Please notify Oscar Hahn , telephone 785-3141 Commissioner of Precinct No. 4 , forty-eight (48) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here- in by and through .the County Judge and all the Commissioners persuant to res- olution passed on the Q day of October 19 83 , and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas. COUNTY JUDGE % ,E. Wyatt 273 274 CONTRACTS AND AGREEMENTS - STATE OF TEXAS, COUNTY HEALTH DEPT. STn eoRb y Commissioner Hahn, seconded by09ommissioner MiCuE. and COUt�i5�'efIAV�sat the following contract be &5pWoy(kdAs6tbfject to the county Ju ge's approval and execution: The Texas Department of Health, hereinafter referred to as RECEIVING AGENCY acting through its Deputy Commissioner for Management and Administration and CALHOUN COUNTY HEALTH DEPARTMENT (Name of PERFORMING AGENCY) ' hereinafter referred to as PERFORMING AGENCY, acting through LEROY BELK its County (Name of Person Authorized to Sign Contracts) (Title of Person Judge Pro—Tem mutually agree as follows: Authorized to Sign Contracts) ARTICLE 1. Scope of Work The PERFORMING AGENCY shall perform the work outlined in the Scope(s) of Work which is/are hereby incorporated and made a part of this contract as Attachment(s) 1 and 2 , plus amendments which may be added by additional Attachment(s) from time to time during the contract period as hereinafter provided. ARTICLE 2. Terms r The term of this contract shall be governed by the time period on the Attachment(s). No commitment of contract funds is permitted prior to the first day of the contract term nor subsequent to the last day of the contract term. ' The term of the contract may be extended by amendment(s). ARTICLE 3. Applicable Laws and Standards The PERFORMING AGENCY will comply with the requirements set forth in the enabling Federal legislation, if applicable, Title V, Social Security Act and Omnibus Reconciliation Act of 1981 and DHHS final regulations on block grants, and all other Federal regulations applicable to Federal funding source(s) in this contract. This contract shall be governed by the laws of the State of Texas. The PERFORMING AGENCY agrees that the Uniform Grant and Contract Management Standards (UGCMS), Article 4413, Section 32g, V.A.C.S., issued by the Governor's Budget and Planning Office will apply as terms and conditions of this contract, and the standards are adopted by reference in their entirety. If there is a conflict between the provisions of this contract and UGCMS, the provisions of UGCMS will prevail unless expressly stated otherwise. A copy of this manual and its references are provided to PERFORMING AGENCY by RECEIVING AGENCY. PERFORMING AGENCY will utilize RECEIVING AGENCY'S policies and procedures for hiring and promoting individuals into budgeted state positions funded by this contract. Qualifications of any individuals filling these positions will be 'subject to approval of the RECEIVING AGENCY'S Bureau of Personnel Management. PERFORMING AGENCY shall have in place, Due Process Hearing Procedures for all employees of the Local Health Department/District.. Such procedures are to be approved by the RECEIVING AGENCY. The Director of the PERFORMING AGENCY'S Local Health Department/District is to be in complete charge of all public health activities of the Department/District and shall direct the personnel. All personnel, whether state paid employees or 1 - 275 not, are employees of the PERFORMING AGENCY and all their job activities are directed by the PERFORMING AGENCY. The only distinction between state and locally paid employees is that state paid employees receive state benefits, and are subject to certain obligations as state employees, as contained in state law. ARTICLE 4. Compensation and Payment For services satisfactorily performed pursuant to the Scope(s) of Work, the PERFORMING AGENCY shall have furnished or be reimbursed by the RECEIVING AGENCY in an amount not to exceed the total of all Attachment(s) which are attached hereto. Allowable costs shall be only as outlined in the Attachment(s). ' The PERFORMING AGENCY will not bill the RECEIVING AGENCY for any costs under this contract which have also been billed or should have been billed to any other funding source. Costs claimed for reimbursement must be substantiated. With proper justification, and concurrence of the RECEIVING AGENCY, the PERFORMING AGENCY may request advance payment under this contract in accordance with the provisions of Article 25. The PERFORMING AGENCY shall submit certified vouchers for reimbursement according to the procedures set out in Article 25 hereof. At the close of each quarter, a signed expenditure report, the format of which is in the UGCMS, must be submitted. The voucher and expenditure report shall reflect the total allowable costs incurred and revenue received during the preceding period. All revenues received from the delivery of contract services shall also be identified. ARTICLE 5. Fundi The PERFORMING AGENCY shall use funds from this contract to supplement their budget. These funds will in no event supplant such State, local, and other non — Federal funds. The PERFORMING AGENCY will increase the public health activities , in its jurisdiction. PERFORMING AGENCY agrees that should expenditure^ of local funds for public health services be needed as matching for Federal funds, such expenditures of local funds are assigned to the RECEIVING AGENCY as allowable match for the receipt of the Federal funds to further public health activities. In the event such assigned funds are required by the PERFORMING AGENCY to match other Federal funds, prior written approval must be obtained from the RECEIVING AGENCY to withdraw the assigned funds from the RECEIVING AGENCY. This contract is contingent upon funding being available for the term of the contract and PERFORMING AGENCY shall have no right of action against the RECEIVING AGENCY in the event that the RECEIVING AGENCY is unable to perform its obligations under this contract as a result of the suspension, termination, withdrawal, or failure of funding to the RECEIVING AGENCY or lack of sufficient funding of the RECEIVING AGENCY for any Attachment(s) to this contract. If such funds become unavailable, or if the total amount of funds allocated for this contract should become depleted during any contract budget period, and the RECEIVING AGENCY is unable to obtain additional funds for such purposes, the RECEIVING AGENCY shal'1 immediately provide written notification to the PERFORMING AGENCY of such fact and such Attachment(s) to this contract is/are terminated upon receipt of that notification. ARTICLE 6. Program Income I All program income shall be retained by the PERFORMING AGENCY and: (1) be used by the PERFORMING AGENCY for any purposes which further the objectives of legislation under which the contract was made and be deducted from total project costs, or (2) be deducted from total project costs, according to the RECEIVING AGENCY'S policy interpreting UGCMS, a copy of which is provided as supplementary material to the UGCMS manual. 2 276 AR'r1Gl.E 7.Records The PERFORMING AGENCY will have a system in effect to protect from inappropriate disclosure of patient records maintained by them in connection with the activities funded under this contract. ARTICLE 8. Reports and Inspections The PERFORMING AGENCY shall make financial, program, progress, and other reports as requested by the RECEIVING AGENCY in the format agreed to by the parties hereto and will arrange for onsite inspections by the RECEIVING AGENCY. The PERFORMING AGENCY shall participate fully in any required evaluation study of ' this program. PERFORMING AGENCY will furnish RECEIVING AGENCY an annual budget of the Local Health Department/District. The budget shall be for the fiscal year of the PERFORMING AGENCY and shall include the name, classification, and gross salary for each employee, both state and local. Travel, fringe benefits, and all other expenditures budgeted shall also be included. ARTICLE 9. Audit of Records The PERFORMING AGENCY agrees that the RECEIVING AGENCY, federal agencies, the Comptroller General of the United States, or any of their duly authorized representatives shall have access to any pertinent books,- documents, papers, and records of the PERFORMING AGENCY for the purpose of making audit, examination excerpts, and transcripts of transactions related to the contract. The RECEIVING AGENCY shall have the right to audit billings both before and after payment. Payment under this contract shall not foreclose the right of the RECEIVING AGENCY to recover excessive or illegal payments. Financial records, supporting documents, statistical records, and all other pertinent records shall be retained for a period of three (3) years after the date expenditures are reported under this contract. 'If audit by or on behalf of the Federal goverrment has begun but is not completed at the end of the three-year period, or if audit findings have not been resolved at the end of the three-year period, the records shall be retained until resolution of the audit findings. ARTICLE 10. Amendments The RECEIVING AGENCY will submit a revised budget to the PERFORMING AGENCY either increasing or decreasing the amount of funds allocated at such times that additional funds become available or at such times that funds must be withdrawn. The original budget and revisions thereto become a part of this contract and are subject to all of the terms and conditions of this contract. This contract shall not be. altered, changed, or amended except by instrument in writing executed by authorized officials of the parties hereto This contract may be amended by the addition of Attachment(s) containing additional Scope(s) of Work and Budget(s) related to same, such Attachment(s) to be duly executed by the parties as hereinabove provided. ARTICLE 11. Property and Supplies Subject to the obligations and conditions set forth in this contract and UGCMS, title to all property furnished .by RECEIVING AGENCY or purchased from funds provided herein shall vest upon acquisition with the PERFORMING AGENCY. The PERFORMING AGENCY shall maintain a property and supplies inventory and administer a program of maintenance, repair, and protection of assets provided under this contract so as to assure their full availability and usefulness for performance under this contract. The RECEIVING AGENCY retains the option to recover all unused supplies and useable equipment furnished under this contract upon the termination of the 3 277 relationship of the parties hereto. This also includes acquisitions through lease -purchase agreements with funds provided under this contract or with funds provided by program income attributable to the programs provided for under this contract. In the event the PERFORMING AGENCY is indemnified, reimbursed, or otherwise compensated for any loss of, destruction of, or damage to, the assets provided under this contract during the period of this contract, it shall use the proceeds to repair or replace said assets. ARTICLE 12. Discrimination Prohibited No person in the United States shall on the grounds of race, creed, color, ' handicap, age, ability to pay, sex, or national origin be excluded from participation in, be denied the proceeds of, or be subject to discrimination in the performance of this contract. The parties will comply with the regulations promulgated by the Secretary of DHHS, with the approval of the President of the United States, pursuant to Title VI of the Civil Rights Act of 1964 (45 CFR Part 80). In addition, the PERFORMING AGENCY shall comply with the provisions of the Rehabilitation Act of 1973, Public Law 93-112, Section 504, which ensures that no individual "shall, solely by reason of handicap, be excluded from the participation in, be denied the benefits of, or be subject to discrimination in this program." ARTICLE 13. Equal Employment Opportunity During the performance of this contract, the PERFORMING AGENCY shall not discriminate against any employee or applicant for employment because of race, color, age, religion, sex, national origin, or handicap. The PERFORMING AGENCY agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this clause. All solicitations or advertisements for employees placed by or on behalf of the PERFORMING AGENCY shall state that all qualified applicants will receive consideration without regard to race, color, age, religion, sex, or national , origin. The PERFORMING AGENCY shall comply with all provisions of Executive Order 11246, dated September 24, 1965, and all relevant rules, regulations, and orders of the Secretary of Labor. ARTICLE 14. Political Activity None of the funds, materials, property, or services contributed by the parties under this contract shall be used in the performance of this contract for any partisan political activity or to further the election or defeat of any candidate for public office. In addition, none of the funds reimbursed under this contract shall be used to pay the salary or the expenses of anyone engaged in any activity designed to influence legislation or appropriation pending before Congress. ATICLE 15. Clean Air and Water Acts The PERFORMING AGENCY agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Clean Air Act of 1970 (42 USC 1857 et seq.) and the Federal Water Pollution Control Act (33 USC 1251 et seq.) as amended. ARTICLE 16. Energy Efficiency ' The PERFORMING AGENCY agrees to recognize mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Public Law 94-165). 4 278 ARTICLE 17. Release The PERFORMING AGENCY, upon final payment of the amount due under this contract, releases the RECEIVING AGENCY, its officers and employees, from all liabilities, claims, and obligations whatsoever arising from or under this contract. The PERFORMING AGENCY agrees not to purport to bind the RECEIVING AGENCY to any obligations not assumed herein by the RECEIVING AGENCY, unless the PERFORMING AGENCY has expressed written authority to do so, and then only within the strict limits of that authority. ARTICLE 18. Publication and Publicity The PERFORMING AGENCY may publish results and accomplishments of program activities supported by this contract with review by and concurrence of the ' RECEIVING AGENCY provided that such publications acknowledge that the program is supported by federal funds, if applicable, and provide such copies to the applicable federal agencies and RECEIVING AGENCY as the RECEIVING AGENCY may reasonably require. ARTICLE 19. Patents and Inventions Any discovery or invention arising out of or developed in the course of work aided by this contract shall be promptly and fully reported to the RECEIVING AGENCY and to federal agencies as applicable for determination of whether patent protection on such invention or discovery shall be sought and how the right in the invention or discovery, including rights under any patent issued thereon, shall be disposed of and administered, in order to protect the public interest. ARTICLE 20. CODYriEhts If this contract results in a book or other copyrightable material, the author is free to copyright the work, but federal agencies, if applicable, reserve a royalty -free nonexclusive and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use, all copyrighted material and all material which can be copyrighted resulting from this contract. ' ARTICLE 21. Conflict of Interest The PERFORMING AGENCY warrants that it presently has no interest as set out in 45 CFR Part 162, Code of Conduct, and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this contract. ARTICLE 22. Severability If any provisions of this contract shall be construed to be illegal or invalid, it shall not affect the legality or validity of any of the other provisions hereof, and the illegal or invalid provision shall be deemed stricken and deleted herefrom to the same extent and effect as if never incorporated herein, but all other provisions shall continue. ARTICLE 23. Scope of Agreement This contract incorporates all of the agreements, covenants, and understandings between the parties hereto concerning the Attachment(s) and all such covenants, agreements, and understandings have been merged into this written contract. No 'prior agreement or understanding, oral or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this contract. ARTICLE 24. Termination This contract may be terminated by the mutual consent of both parties or by either of the parties hereto for non-compliance by the other party with this contract. A party intending to terminate the contract for non-compliance by the other party shall provide written notice to the other party at least thirty (30) 5 279 M days prior to the intended date of termination. Such notice shall include the reasons for the termination and shall provide the other party an opportunity to rebutt the reasons in writing. By such termination, neither party may nullify obligations already incurred for performance or failure to perform prior to the date of termination. Such termination shall not be an exclusive remedy but shall be in addition to any other rights and remedies provided by law or under this contract. Furthermore, in the event that Federal or State laws or other requirements should be amended or judicially interpreted so as to render continued fulfillment of this contract, on the part of either party, unreasonable or impossible, or if the parties should be unable to agree upon any amendment which would therefore be needed to enable the substantial continuation of the services contemplated herein, then, and in that event, the parties shall be discharged from any further obligations created under the terms of this contract, except for the equitable settlement of the respective accrued interests or obligations incurred up to the date of termination. ARTICLE 25. Financial Reporting Requirements The following prescribes uniform reporting procedures for the PERFORMING AGENCY to: 1. summarize expenditures and unexpended funds; 2. report the status of approved cash advance; 3. request advances and reimbursements; and 4. promulgate standard forms incident thereto. Cost Reimbursement Method: Monthly, or as needed The PERFORMING AGENCY shall submit a State of Texas Purchase Voucher (TDH Form #AG-37) and a Request for Advance or Reimbursement Form 270 (TDH Form #GC-10). Quarterly ' The PERFORMING AGENCY shall submit a Financial Status Report State Supplemental Form 269a (TDH Form #GC-4) by the twentieth (20th) of the month following a quarter. If no previous request for funds has been received, a Request for Advance or Reimbursement Form 270 and a State of Texas Purchase Voucher shall be submitted. Annual/Final The PERFORMING AGENCY shall submit a Request for Advance or Reimbursement Form 270; a Financial Status Report Form 269 and State Supplemental Form 269a; and, if necessary, a State of Texas Purchase Voucher if all costs have not been reimbursed, or a refund of excess monies if costs incurred were less than funds received. Advance Method: The PERFORMING AGENCY may request an advance. Amount of the advance will be determined by the amount and term of the Attachment(s). Amount of the advance will be liquidated in the final months of the contract, so that after the Final Billing, the PERFORMING AGENCY will not have excess advance funds on hand. , Advance funds may be drawn only to meet immediate cash needs for disbursements (UGCMS and Federal Circulars). Monthly The PERFORMING AGENCY shall submit a State of Texas Purchase Voucher (TDH Form #AG-37) for each month of the contract in an amount as determined above. The State of Texas Purchase Voucher may be submitted on a monthly basis, or sufficient number of vouchers to cover the contract period may be submitted when contract signatures are obtained. A Qt.arter.,y The PERFORMING AGENCY shall submit a Financial Status Report State Supplemental Form 269a (TDH Form tPGC-4) and a Request for Advance or Reimbursement Form 270 (TDN Form UGC-10) by the twentieth (20th) of the month following a quarter. Annual/Final The PERFORMING AGENCY shall submit a Request for Advance ar Reimbursement Form 27U; a Financial Status Report Form 269 and State Supplemental Form 269a; and, if necessary, a State of Texas Purchase Voucher if all costs have not been reimbursed, or a refund of excess 1 monies if costs incurred were less than funds received. EXECUTED IN DUPLICATE ORIGINALS ON THE DATES INDICATED. PERFORMING ACENCY RECEIVING AGENCY LEROY BELK Title Calhoun County Judge Pro-Tem Date 11-14-83 TEXAS DEPARTMENT OF HEALTH By Hernias L. Miller Deputy Commissioner Management and Administration Date Recommende By C. C. Eaves, M.D. Associate Commissioner Community and Rural Health Recom y u� 11. Clift Price, M.D. -Associate Commissioner Personal Health Services Approved as to Form: By Office of General Counsel F 281 ATTACHMENT 1 CALHOUN COUNTY HEALTH DEPARTMENT Community and Rural Health Scope of Work The state direct assistance (assistance paid by Receiving Agency for the benefit of Performing Agency) and other funds to health departments are intended to supplement in the delivery of comprehensive public health services to protect the health of all citizens in the jurisdiction of the Performing Agency. Services include, but are not limited to Immunizations, Maternal and Child Health, Crippled Children, Adult Health, Tuberculosis Control, Chronic Disease, Dental Health, Public Health Education, Venereal Disease Control. Environmental Health Services will be provided which includes, but are not limited to Food Inspections, Waste Water Control, Vector Control, Premise Inspections, Swimming Pool Inspections, and other services as related to the particular problems of the jurisdiction. The attached list of positions and budgetary amounts is an integral part of Attachment 1. Reports of services performed under this attachment shall be submitted to Community and Rural Health. Budget For the period September 1, 1983 through August 31, 1984 The total amount of this attachment shall not exceed $30,358.00 L7 Z 'ERATING BUDGET I'OR YEAH ENDING OF. $_P;LIiVLF Ulm 1933 BUDGET NO- CA000 9511/K13U.:I TE• lRy DESCRIPTION OR TITLE FUND SALARIES ONLY BUDGETED AMOUNT oESC. ENDING MONIH rtEu NO. ion CLASS PAY DP PAY 57EP — EFFECTIVE DATE MONTHLY RATE '1 SANITAP.IAN 11 STAIC AU 01 411"1 a J SLP G 6 27 cc 19,524.0C CLERK II C31.OU S d 95U.9U ST TE AU k 02' DU(1' L1 L 0 SLf' 3 769.S 9't234.L:' 20t7fi•'i.00 0 CLIENT SERVICES - PROGRAM M H-N 1 SE1, a 75.0 IL'NT SERVICES - PRO611AH HC.HL AUGOCT U' 1tS25.C. I,bC'1,C 30,35s.0C UND SUKKAf Y STATE HC HL AU AU 28,758.D, Lt52S.0C HCH-8 SLI ;;.pt 30,353.U, 283 ATTACHMENT 2 Calhoun County Health Department Bureau of Maternal and Child Health Scope of Work To provide clinical serv.ices to meet the needs of low income women and children with particular reference to prenatal care for pregnant women, family planning services, and preventive child health services. These ' services shall be provided in accordance with the standards for maternity, family planning, and child health services as promulgated by the Bureau of Maternal and Child Health, Texas Department of Health. To receive payment for the Maternal and Child Health services, a monthly State of Texas Purchase Voucher (TDH Form AG-37) is to be submitted to the Bureau of Maternal and Child Health. A breakdown of expenditures by Maternity, Family Planning, and Child Health programs shall be submitted quarterly to the Bureau. This report is due 30 days following the end of the quarter. MCH BLOCK GRANT BUDGET ' October 1, 1983 through September 30, 1984 Clinician Fees $2,004.00 The total amount of this Attachment shall not exceed $2,004.00 �7 u n 1983 COUNTY TAX ROLL Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the following order be adopted and entered: ORDER APPROVING CALHOUN COUNTY TAX ROLL FOR 1983 WHEREAS, the Chief Appraiser for the year 1983 has heretofore certified the appraisal roll to the Tax Assessor, and the appraisal roll with tax amounts shown, which now constitutes the tax roll, has been submitted to the Commissioners Court, and WHEREAS, pursuant thereto the Tax Assessor has compiled the Calhoun County tax roll for the year 1983 as required by law and that the certificate contained on the State Property Tax Board 1983 COUNTY REPORT OF PROPERTY VALUE (which report has been prepared by the County Tax Assessor -Collector) should be signed and executed; TEXAS: NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, Section 1. That said Calhoun County Tax Roll for the year 1983 be and the same is hereby approved. ' Section 2. That the aforesaid certificate on said 1983 COUNTY REPORT OF PROPERTY VALUE be signed and executed by the Calhoun County Judge. PASSED AND APPROVED this day of October, 1983 COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS By 6zz� R.E. Wyatt, Cgildty Judge ATTEST: 'Mary Lois McMahan, County Clerk a^' y . 285 EXTENSION SERVICE, HERBICIDE REGULATIONS Gilbert Heideman, County Extension Agent, met with the Court to discuss the Herbicide Act. He stated that some of the local farmers wanted acchaage in the regulations as to the application time. At present the herbicide, 24D, cannot be applied from March loth to September 15th. The farmers would like the Sept. 15th date moved back to August loth. Mr: Day with the Department of Agriculture was also at the meet- ing and he told the Court he would furnish them with more in- formation. The Court took no action. Necessary action will be taken upon receipt of the additional information from the Department of Agriculture. COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report and after reading and verifying same, a motion was made by Commissioner Belk, seconded by Commissioner Hahn, and carried, that said report be approved. ACCOUNTS ALLOWED - COUNTY Claims totalling $81,428.23 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Hahn, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $287,866.10 were presented by the County Auditor and after verifying same, a motion was made by Commissioner Hahn, seconded by Commissioner Belk, and carried, that said claims be approved for payment. THE COURT THEREUPON ADJOURNED. REGULAR NOVEMBER TERM THE STATE OF TEXAS COUNTY OF CALHOUN HELD NOVEMBER 14, 1983 BE IT REMEMBERED, that on this the 14th day of November, A.. D. 1983, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Leroy Belk, Commissioner, Prct. 1 Stanley Mikula Commissioner, Prct. 2 Peggy Lindsey Commissioner, Prct. 3 1 Oscar F. Hahn Commissioner, Prct. 4 Mary Lois McMahan County Clerk whereupon the following proceedings were had: PROCLAMATION - DRUG & ALCOHOL AWARENESS PROGRAM Janie Waghorne & Sylvester Walleck met with the Court to discuss the Drug and Alcohol Awareness Program and ask the Court to sign a pro- clamation regarding the program. Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the County Judge be authorized to sign the following proclamation: PROCLAMATION WHEREAS, the average age for the first use of the illegal drug, marijuana, by our youth is now only twelve years of age; and WHEREAS, two out of three American youth experiment with illicit drugs before graduation from high school; and WHEREAS, drug and alcohol abuse have become a way of life for, affected the futures of, and directly caused the untimely deaths of many young Texans; and WHEREAS, strong State laws and dedicated efforts by Federal, State and local law enforcement officers can only scratch the surface of a well - organized drug network; and Whereas, only through awareness and education of citizens of all ages will we be able to effectively battle the chemical epidemic; and WHEREAS, a unique and powerful two-part drug and alcohol abuse program called "The Chemical People" has been televised throughout Texas and the nation over all public broadcast stations at 7 p.m, on November 2nd and 9th. WHEREAS, in Calhoun County a Calhoun Chemical Awareness Program (C-CAP) has recently been formed. r NOW, THEREFORE, I, LEROY BELK, County Judge Pro-Tem of Calhoun County, Texas, do hereby designate the month of November, 1983, as CHEMICAL PEOPLE MONTH in Calhoun County and urge all citizens to view this timely and most important public service program and to participate in community meetings and panel discussions designed to develop local plans of action to turn the tide against ' illicit drug and alcohol abuse by•the young people of this county. Given under my -hand this 14th day of November, 1983. Leroy Belk / - County Judge Pro-Tem Calhoun County, Texas 287 BIDS AND PROPOSALS - PIPE & ROAD MATERIAL Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the County Auditor be authorized to advertise for bids for pipe and road material with bids to be opened January 9, 1984 at 10:00 A. M. BIDS AND PROPOSALS - SEAWALL, PORT O'CONNOR, PRECINCT NO. 4 Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the County Auditor be authorized to advertise for bids to repair the seawall at Port O'Connor with bids to be opened January 9, 1984 at 10:00 A. M. BIDS AND PROPOSALS - HOSPITALIZATION AND LIFE INSURANCE Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the County Auditor be authorized to advertise for bids for hospitalization and life insurance with bid opening7set for December 16, 1983 at 10:00 A. M. BIDS AND PROPOSALS - CARS AND RADIOS, SHERIFF DEPT. Motion by Commissioner Hahn, seconded by Commissioner Lindsey, and carried, that the County.Auditor be authorized to advertise for bids and cars and radios for the Sheriff's Department with bid opening set for December 12, 1983 at 10:00 A. M. BIDS AND PROPOSALS - RENOVATION OF INTENSIVE CAEEUNIT, CHAMP TRAYLOR MEMORIAL HOSPITAL Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the County Auditor be authorized to advertise for bids to renovate the intensive care unit at Champ Traylor Memorial Hospital with bid opening set for January 9, 1984 at 10:00 A. M. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $16,537.40 were presented by the County Auditor and after reading and verifying-sahie a motion was made by Commis- sioner Hahn, seconded by Commissioner Mikula, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - COUNTY Claims V talling $98,245.78 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Hahn, and carried, that said claims be approved for payment. 0 L, Im COUNTY PROPERTY - LEASE. ALAMO BEACH. PRECINCT NO. 1 Motion by Commissioner Hahn, seconded by Commissioner Lindsey, and carried, that the following order be adopted and entered: ORDER APPOINTING COMMISSIONER OF LEASE TO LEASE CERTAIN COUNTY LANDS, AND COVERING OTHER MATTERS RELATIVE THERETO ' WHEREAS, the Commissioners Court of Calhoun County, Texas, desires to lease for pasturing and rice farming purposes a certain 20 acres of land described in that certain form of lease which is marked Exhibit I and attached hereto and made a part hereof for all purposes; NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: Section 1. That Stanley Mikula, County Commissioner, is hereby appointed as Commissioner of Lease to so lease said property at public auction in accordance with law, such lease to be made in accordance with the terms and provisions of said Exhibit I. Section 2. That said Commissioner of Lease is hereby authorized to publish notice of such auction as required by law, to fix the time and place the auction will be held, and to do any and all other acts necessary to accomplish such auction. Section 3. That the right is reserved for said Commissioner to reject any and all bids received at such auction. Section 4. That said Commissioner of Lease is hereby authorized to determine the successful bidder at such auction and to enter into and execute a lease contract in duplicate with such successful bidder, such lease contract to be in accordance with said Exhibit I. n -y� PASSED, ADOPTED AND APPROVED this N day of ^±� ^'- /!Ay. , 1983. COMMISSIONERS COURT OF CAAALHOUN COUNTY, TEXAS By Leroy Belk, C unty Judge Pro-Tem ATTEST: Mary;Lois McMahan, County Clerk 289 NOTICE Notice is hereby given that the undersigned will hold a public auction at 9:30 o'clock A.M. on the 12th day of December , 1983, at the Court- house door in Port Lavaca, Calhoun County, Texas, for the purpose of leasing, for and on behalf of Calhoun County, Texas, as Lessor, the following property: All that certain tract or parcel of land containing 20 acres, more or less, and being all of Lot or Parcel Number seven (7) in Block Number One Hundred Seventy Three (173) of Alamo Beach Fruit, Truck and Farm ' Lands, a subdivision, according to plat of said subdivision recorded in Volume V, Pages 01 and 001, of the Deed Records of Calhoun County, Texas. It is proposed to lease said land to the successful bidder for a term of three years, during which three year term said .land shall be used one year for rice farming and two years for pasture. The term of said lease shall commence on the first day of January, 1983 and continue for a period of three years from such date, up through December 31, 1985. It is contemplated that the rental for the one year of rice farming will be different from the rental for the two years of pasturing, and it is required that the rental for the one year of rice farming shall be due and payable on or before the first day of January, 1983, and the rental for the two years of pasturing shall be payable on or before the first day of January, 1984, and on or before the first day of January, 1985, respectively. The rental shall be payable in the manner above set out regardless of which year said land is used for rice farming. Said lease will be for cash only. A copy of the proposed lease contract which the successful bidder will be required to execute is on file in the County Judge's office in the Courthouse at Port Lavaca, , Texas, where it may be seen by contacting the County Judge's Secretary. Also a copy of said lease contract may be seen at the County Barn of Precinct No. 1 by contacting Commissioner Leroy Belk. At the public auction -- as soon as the identity of the successful bidder has been determined — such successful bidder shall at that time be required to sign and enter into such lease contract. The right is reserved to reject any and all bids at said auction. Stanley uia, C6unty Commissioner, Calhoun Qbunty, Texas Commissioner of Lease 290 JUSTICE OF THE PEACE - PRECINCTS 2 & 3 TEXAS JUSTICE COURT TRAINING CENTER SOUTHWEST TEXAS STATE UNIVERSITY San Marcos, Texas 78666 (512) 245-2349 October 20, 1983 Hon. Ralph Wyatt Calhoun County Courthouse Port Lavaca, Texas 77979 Dear Judge Wyatt: During the week of october 11-14, 1983, Judges Otis Carter and Jack McKelvy successfully completed a twenty hour course in the uties of the office of Justice of the Peace. Article 5972 of the Texas Revised Civil Statutes requires each newly elected/appointed Justice of the Peace to complete a forty hour course in the duties of the Justice of the Peace office and to also complete a twenty hour course each year thereafter. This article affects all justices who took office since August 30, 1963 and are.not licensed attorneys. This training program is provided at virtually no cost to the county through a grant from the Governor's Office, Criminal Justice Division. We at the Training Center realize how important it is to you and the people you serve to insure that your county Justices of the Peace are properly trained and equipped to carry out the duties and obligations of the office. As almost ninety percent of our citizenry have their one and only contact with a lower court judge, it is imperative that this contact be as judicious as possible. You may wish to enter this letter in the minutes of your next commissioners court meeting in order that it may become a permanent record. If we at the Training Center can ever be of assistance, please do not hesitate to call. Sincerely, Scott C. Smith Executive Director RESOLUTION - COUNTY DEPOSITORY Motion.by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the following Resolution be entered: RIiQUF.ST FOgt SUIISTITUTION AND/OR WI'aIDItAWAL OF SFCUNITTFS IIELD RY r'i:•:�'.: ":!: r•' of :l�uctcn, :cv,:nc UNDLR JOINY SAFEKLLf1NC RL••CLIP'f. The undersigned Depositor and Depository jointly request the :first City National Bank of Heustcn, :.,xgs . to substitute or permit a withdrawal of the securities which it holds under Joint Safekeeping; Receipt issued by it to the undersigned, in accordance wi the t9 ms of the resolution hereafter quoted, and to deliver the securities substituted for or withdrawu to the party named in such resolution. COMMISSIOO�NERS' COURT, COUNTY OF CALHOIIN Depositor (County Judge) Pro-Tem FIRST STATE BANK AND TRUST COMPANY, PORT LAVACA B ��g /' Depository y �JSrVice-Pres. _c Oompi RESOLUTION "Whereas, heretofore, under date of , 19 the First City Naticral Bank of llouston, Texas issued to Calhoun County, Depositor, and First State Bank and Trust Compam Depository, its Joint Safekeeping Receipt or receipts covering certain securities; and "Whereas, both the Depositor and Depository now desire the First City National Bank of Houston, Texas to permit a substitution of certain securities, or a withdrawal of securities, which it now holds, as hereinafter more fully set forth; and "Whereas, the securities, if any, hereinafter mentioned, which the above named parties desire to substitute in lieu of those heretofore placed in safekeeping with the ri:st City National Bank of Er.uston, Texas , meet with the requirements of law and have bee and are hereby approved; and "Whereas, the securities, if any, hereinafter mentioned, which the above named parties wish to withdraw, are entitled under the law to be withdrawn; "Now therefore, be it resolved: That the First City Natieral dark of Houston, Texas be and it is hereby requested and authorized to surrender the following securites hereto- fore placed with it for safekeeping by the above named parties, to -wit: - $200,000 Federal Hor..e Loan Barks 15.,01 Bonds, due 12-27-83 300,000 Federal Home Loan Banks 15.40% Bonds, due 12-27-83 (Here describe securities to substituted for or withdrawn. If the above space is not sufficient, continue description on reverse side hereof.) and to receive in lieu thereof the following securities, which are hereby in all respects approved: $500,000 Federal National Mortgage Assn. 14.10% Debentures, due 8-12-85 (Mere describe securities to be taken in substitution or in the event this is a withdrawa , without substitution write in the word "None". If the above space is not sufficient, continue description on reverse side hereof.) "Be it further resolved: That the First City National Hank of Houston, Texas be and it is hereby authorized to deliver the securities described herein to be substituted for or withdrawn for First State Bank and Trust Company or its ordei." This is to certify that the above and foregoing re olution was ly pass d by Commis- sioners Court at a meeting properly held on the tL day of �4�1/ , 19U, a quorum being present, all or which fully appears in the minutes of said meeting. County"Clerk, Calhoun County, Texas 292 ELECTION PRECINCTS - ORDER ESTABLISHING NEW LINES 0RD�R ISfi.ISHINC N n COUNTY ELECRONCP INiNgisMikula and Motion by Commissioner a n, secon e y , carried, that the following order be adopted and entered: WHEREAS, the City of Port Lavaca has recently established new ward lines, and WHEREAS, said ward lines do not conform to County Election Precinct lines ,within the City of Port Lavaca, NOW, THEREFORE, BE IT ORDERED BY the Commissioners Court of Calhoun, County, Texas: that Calhoun County establish new County Election Precinct lines to coordinate said boundaries with the new ward lines recently established by the City of Port Lavaca. The new County Election Precinct lines to be as follows: See following pages - pages 2-21: pASSED'AND APPROVED this _ day of November, 1983. S,r`o�` ATTESt:• '." c :S •. • x ��vrn�l�/ Pryas �L� t McMahan, County Clerk COMMISS�I,FO/XERS COURT OF CCA/LHOUN COUNTY, TEXAS BY Leroy 'Belk, County Judge Pro-Tem 0 293 LIST OF OLD ELECTION PRECINCTS WITHIN CITY OF PORT LAVACA CALHOUN CO. TX Election Precinct No. 1 Election Precinct No. 3 Election Precinct No. 6 Election Precinct No. 8 Election Precinct No. 9 Election Precinct No. 12 Election Precinct No. 13 Election Precinct No. 18 Courthouse Annex .Jackson Elementary School Travis Middle School Texas Hwy. Dept. Office First Baptist Church School District Office Sr. Citizens''Center Annex Roosevelt Elementary School LIST OF NEW ELECTION PRECINCTS WITHIN CITY OF PORT LAVACA CALHOUN CO TX Election Precinct No. 1 .Election Precinct No. 3 Election Precinct No. 5 .Election Precinct No. 6 Election Precinct No. 8 Election.Precinct No. 9 Election Precinct No. 10 Election Precinct No. 11 Election Precinct No. 13 Election Precinct No. 14 Election Precinct No. 15 Election Precinct No. 18 Courthouse Annex Jackson Elementary School Calhoun Co. Appraisal District Office Travis Middle School Office Foyer Texas Hwy. Dept. Office Housing Authority Mini -Community Rof Rice Farmers, Inc. Office Travis Middle School Science Bldg. School District Office First Baptist Church Port Lavaca Marine Service Office Roosevelt Elem. School Election Precinct No. 19 Hugo Sturm Res., 1309 Springwood In. Port Lavaca All of the old election precincts had to be changed and new election precincts added in order to conform to the new ward lines recently established by the City of Port Lavaca a 294 / w NOBLE POINT PORT LAVACA Pop 10,491 O 295 ELECTION PRECINCT NO. 1 BEGINNING at the intersection of the centerline of U.S. Highway No. 87, Main Street with the centerline of San Antonio Street; THENCE, in a Northeasterly direction along the centerline of U.S. Highway No. 87, Main Street, to its intersection with the centerline of Colorado Street; THENCE, in a Southeasterly direction along the centerline of Colorado Street to its, intersection - with the centerline of Live Oak Street; THENCE, in a Northeasterly direction along the centerline of Live Oak Street to its intersection with the centerline of Guadalupe Street; THENCE, in a Southeasterly direction along the centerline of Guadalupe Street to its intersection with the centerline of Center Street; THENCE, in a Southwesterly direction with the centerline of Center Street to its intersection with the centerline of Colorado Street; THENCE, in a Southeasterly direction with the centerline of Colorado Street to its intersection with the centerline of South Street; THENCE, in a Southwesterly direction with the centerline of South Street to its intersection with the centerline of Virginia Street, Farm -to -Market Highway No. 1090; THENCE, in a Northwesterly direction with the centerline of Virginia Street, Farm - to -Market Highway No. 1090 to its intersection with the centerline of Chestnut Street; THENCE, in a Southwesterly direction with the centerline of Chestnut Street to its I intersection with the centerline of San Antonio Street; THENCE, in a Northwesterly direction with the centerline of San Antonio Street to its intersection with the centerline 'of U.S. Highway No. 87, Main Street; the PLACE OF BEGINNING; CONTAINING within these metes and bounds Election Precinct No. 1. 1 • #436-8 ' 10-17-83 M ELECTION PRECINCT NO. 3 BEGINNING at the point of intersection of the centerline of Seadrift Street with the centerline of.Shofner Drive; THENCE, in a Southeasterly direction with the centerline of Seadrift Street to its intersection with the City Limits Line of the City of Port Lavaca; ' THENCE, in a Southwesterly direction with the City Limits Line of the City of Port Lavaca crossing Farm -to -Market Highway No. 1090 and continuing along the Southeast line of Mariemont Subdivision to the South corner of Mariemont Subdivision and the East margin of Little Chocolate Bayou; THENCE, in a Northerly direction with the Port Lavaca City Limits Line being East margin of Little Chocolate Bayou and the West line of Mariemont Subdivision to the West corner of Lot 6, Block G, Mariemont Subdivision Section III; THENCE, in a Northeasterly direction with the Port Lavaca City Limits Line, same being the Northwest line of Lot 6, Block G, Mariemont Subdivision Section III to its intersection with the West line of Purple Sage Drive; THENCE, in a Northwesterly direction with the West line of Purple Sage Drive same being the City of Port Lavaca City Limits Line to the West corner of Hillside Terrace; THENCE, in a Northeasterly direction with the Northwest line of said Hillside Terrace, same being the City of Port Lavaca City Limits Line to the North corner of said Hillside Terrace in the Southwest line of the Long Theaters, Inc., 10 Acre Tract; THENCE, in a Northwesterly direction with the Southwest line of said Long Theaters, Inc., 10 Acre Tract same being the Port Lavaca City Limits Line to its intersection with the Southeast line of State Highway No. 238; ' THENCE, in a Southwesterly direction with the Southeast line of State Highway No. 238 same being the Port Lavaca City Limits Line to the intersection with the centerline of Little Chocolate Bayou; THENCE, in a Westerly direction with the centerline of Little Chocolate Bayou to its intersection with the Northwest line of State Highway No. 238; THENCE, in a Northeasterly direction with the Northwest line of State Highway No. 238 same being the Port Lavaca City Limits Line to a point where the City Limits of Port Lavaca turns to a Northwesterly direction on the Southwest line of the Bouquet Trailer Courts; THENCE, in a Northwesterly,direction along the Port Lavaca City Limits Line same being the Southwest line of the Bouquet Trailer Courts to the West corner of the aforesaid Bouquet Trailer Courts; THENCE, in a Northeasterly direction with the City of Port Lavaca City Limits Line same being the Northwest line of the Bouquet Trailer Courts to the North corner of said Trailer Courts; THENCE, in a Southeasterly direction with the City of Port Lavaca City Limits Line same being the Northeast line of the Bouquet Trailer Courts to the inter- section with the Northwest line of State Highway No. 238; ' THENCE, in a Northeasterly direction with the Northwest line of Highway No. 238 same being the City Limits of Port Lavaca to a point of angle to the left in said City Limits Line of the City of Port Lavaca;. 297 THENCE, in a Northwesterly direction with the City Limits Line of the City of Port Lavaca to a point of angle to the right in said City Limits Line of the City of Port Lavaca; THENCE, in a Northeasterly direction with the City Limits Line of the City of Port Lavaca to its intersection with the centerline of Farm -to -Market Highway No. 1090, Alcoa Drive; THENCE, in a Southeasterly direction with the centerline of Farm -to -Market Highway No. 1090, Alcoa Drive to its intersection with the centerline of ' State Highway No. 238, Austin Street; THENCE, in a Northeasterly direction with the centerline of State Highway No. 238, Austin Street, to its intersection with the centerline of 3rd Street (Alamo Heights No. I); THENCE, in a Southeasterly direction with the centerline of 3rd Street to its intersection with the centerline of Shofner Drive; THENCE, in a Northeasterly direction with the centerline of Shofner Drive to its intersection with the centerline of Seadrift Street; the PLACE OF BEGINNING; CONTAINING within these metes and bounds Election Precinct No. 3. 0436-8 10-17-83 ELECTION PRECINCT NO. 5 BEGINNING at the point of intersection of the centerline of U. S. Highway No. 87, Main Street with the centerline of Seadrift Street; THENCE, in a Northeasterly direction with the centerline of U. S. Highway No. 87, Main Street to its intersection with the centerline of San Antonio Street; THENCE, in a Southeasterly direction with the centerline of San Antonio Street ' to its intersection with the centerline of Chestnut Street; THENCE, in a Northeasterly direction with the centerline of Chestnut Street to its intersection with the centerline of Farm -to -Market Highway No. 1090, Viriinia Street; THENCE, in a Southeasterly direction with the centerline of Farm -to -Market High- way No. 1090, Virginia Street to its intersection with the centerline of South Street; THENCE, in a Northeasterly direction with the centerline of South Street to its intersection with the centerline of Guadalupe Street; THENCE, in a Easterly direction with the common line between Commissioners' Precinct No. 1 and No. 3 to its intersection with the City of Port Lavaca City Limits Line; THENCE, in a Southerly direction with the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the right in said City Limits of Port Lavaca, Texas; THENCE, in a Westerly direction with the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the right in said City Limits of the City of Port Lavaca, Texas; ' THENCE, in a Northwesterly direction with the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the left in said City Limits of Port Lavaca, Texas; THENCE, in a Southwesterly direction with the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the right in said City Limits of Port Lavaca, Texas; THENCE, in a Northwesterly direction with the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the right in said City Limits of Port Lavaca, Texas; THENCE, in a Northeasterly direction with the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the left in said City Limits of Port Lavaca, Texas; THENCE, in a Northwesterly direction with the City Limits Line of the City of Port Lavaca, Texas crossing Farm -to -Market Highway No. 1090 to a point of angle to the right in said City Limits of Port Lavaca, Texas in the Northwest line of Farm -to -Market Highway No. 1090; THENCE, in a Northeasterly direction with the City Limits Line of the City of Port Lavaca, Texas same being the Northwest line of Farm -to -Market Highway No. 1090 ' to a point of angle to the left in said City Limits of Port Lavaca, Texas; THENCE, in a Northwesterly direction with the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the left in said City Limits Line; 293 THENCL, in a Southwesterly direction with the City Limits Line of the City of Port Lavaca, Texas to its intersection with the centerline of Seadrift Street; THENCE, with the centerline of Seadrift Street in a Northwesterly direction to its intersection with the centerline of Shofner Drive; THENCE, in a Southwesterly direction with the centerline of Shofner Drive to its intersection with the centerline of Third Street; THENCE, in a Northwesterly direction with the centerline of Third Street to its intersection with the centerline of State Highway No. 238, Austin Street; ' THENCE, in a Northeasterly direction with the centerline of State Highway No. 238, Austin Street to its intersection with the centerline of Seadrift Street; THENCE, with the centerline of Seadrift Street in a Northwesterly direction to its intersection with the centerline of U. S. Highway No. 87, Main Street, the PLACE OF BEGINNING; CONTAINING within these metes and bounds Election Precinct No. S. 436-8 10-17-83 300 ELECTION PRECINCT NO. 6 BEGINNING at the point of intersection of the centerline of Farm -to -Market Highway No. 1090, Virginia Street with the centerline of Tilley Street; THENCE, in a Southwesterly direction with the centerline of Tilley Street to its intersection with the Easterly projection of the North side of the Travis School Science Building; THENCE, in a Westerly direction with the North side of the Travis School Science ' Building to the West side of said Science Building; THENCE, in a Southerly direction with the West side of the Travis School Science Building to the South side of said Science Building; THENCE, in an Easterly direction with the South side of the Travis School Science Building and continue to its projected intersection with the centerline of Tilley Street; THENCE, in a Northeasterly direction with the centerline of Tilley Street to its intersection with the centerline of Trinity Street; THENCE, in a Southeasterly direction with the centerline of Trinity Street to its Intersection with the centerline of George Street; THENCE, in a Southwesterly direction with the centerline of George Street to its intersection with the Southeasterly projection'of the North side of the Port Lavaca Housing Authority Community Room; THENCE, in a Northwesterly direction to the West side of the Port Lavaca Housing Authority Community Room; THENCE, in a Southwesterly direction to the South side of the Port Lavaca Housing Authority Community Room; ' THENCE, in a Southeasterly direction with the South side of the Port Lavaca Housing Authority Community Room and continue to its projected intersection with the center- line of George Street; THENCE, in a Southwesterly direction with the centerline of George Street to its intersection with the centerline of Half League Road; THENCE, in a Northwesterly direction with the centerline of Half League Road to its intersection with the Northwest line of State Highway No. 35, same being the City Limits Line of the City of Port Lavaca, Texas; THENCE, in a Northerly direction with the Northwest line of State Highway No. 35, same being the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the left in the said City Limits of the City of Port Lavaca; THENCE, in a Northwesterly direction with the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the left in said City Limits of the City of Port Lavaca, Texas; THENCE, in a Southwesterly direction with the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the right in said City Limits of the City of Port Lavaca, Texas; THENCE, in a Northwesterly direction with the City Limits Line of the City of ' Port Lavaca, Texas, same being the Northeast line of Farm -to -Market Highway No. 3084 to a point of angle to the right in said City Limits Line of the City of Port Lavaca, Texas; THENCE, in a Northeasterly direction with the City Limits Line of the City of Port Lavaca, Texas to its intersection with the Southwest line of the Bordeaux Apart- ment Tract; THENCE, in a Northwesterly direction with the Bordeaux Apartment Tract to its West corner; 301 THENCE, in a Northeasterly direction with the Northwest line of the Bordeaux Apartment Tract and continuing with its projection to the intersection with the centerline of Farm -to -Market Highway No. 1090; THENCE, in a Southeasterly direction with the centerline of Farm -to -Market Highway No. 1090 to its intersection with the centerline of Dan Avenue; THENCE, in a Northeasterly direction with the centerline of Dan Avenue to its inter- I section with Oak Drive; THENCE, in a Northeasterly direction across Oak Drive to the common corner of Lot 10 and Lot 11, Block E, Lou Davis Addition; THENCE, in a Northeasterly direction with the common line between Lot 10 and Lot 11, Block E, Lou Davis Addition to the centerline of Lynn Bayou; THENCE, in a Southeasterly direction with the centerline of Lynn Bayou to its intersection with the centerline of State Highway No. 35; THENCE, in a Southwesterly direction with the centerline of State Highway No. 35 to its intersection with the centerline of Farm -to -Market Highway No. 1090, Virginia Street; THENCE, in a Southeasterly direction with the centerline of Farm -to -Market Highway No. 1090, Virginia Street to its intersection with Tilley Street, the PLACE OF BEGINNING; CONTAINING within these metes and bounds Election Precinct No. 6. #436-8 10-17-83 Revised 11-8-83 11 102. ELECTION PRECINCT NO. 8 BEGINNING at the point of intersection of the centerline of Farm -to -Market high- way No. 1090 with the centerline of Dan Avenue; THENCE, in a Northwesterly direction with the centerline of Farm -to -Market High- way No. 1090 to its intersection with the projected Northwest line of Lou Davis Addition; ' THENCE, in a Northeasterly direction with the Northwest line of Lou Davis Addition, same being the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the left in said City Limits of the City of Port Lavaca, Texas; THENCE, in a Northwesterly direction with the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the right in said City Limits of the City of Port Lavaca, Texas; THENCE, in a Northeasterly direction with the City Limits Line of the City of Port Lavaca, Texas to its intersection with the centerline of Lynn Bayou;, THENCE, in a Northwesterly direction with the centerline of Lynn Bayou same being the City Limits Line of the City of Port Lavaca, Texas to the Southeast line of Brook Hollow Section V; THENCE, in a Southwesterly direction with the Southeast line of Brook Hollow Section V same being the City Limits Line of the City of Port Lavaca, Texas to the South corner of said Brook Hollow Section V in the Northeast line of Farm - to -Market Highway No. 1090; THENCE, in a Northwesterly direction with the Northeast line of Farm -to -Market Highway No. 1090, same being the Southwest line of Brook Hollow Section V and the City Limits Line of the City of Port Lavaca, Texas to the West corner of ' said Brook Hollow Section V; THENCE, in a Northeasterly direction with the Northwest line of Brook Hollow Section V same being the City Limits Line of the City of Port Lavaca, Texas to its projection with the centerline of Lynn Bayou; THENCE, in a Northwesterly direction with the centerline of Lynn Bayou to its intersection with the Southeast line of the Pedro Gonzales Survey, A-18; THENCE, in an Northeasterly direction with the Southeast line of Pedro Gonzales Survey, A-18, to its intersection with the West shoreline of Lavaca Bay; THENCE, in a Southeasterly direction with the West shoreline of Lavaca Bay to its intersection with the centerline of State Highway No. 35, the West end of the Lavaca Bay Causeway; THENCE, in a Westerly direction with the centerline of State Highway No. 35 to its intersection with the projected Southeast line of Block 7, Brook Hollow Sec- tion II; THENCE, in a Northeasterly direction with said Southeast line of Block 7, Brook Hollow Section II to the East corner of Lot 22, Block 7, Brook Hollow Section II; THENCE, in a Northwesterly direction with the Northeast line of Brook Hollow ' Subdivision to the common corner of Lots 11 and 12, Block 16, Brook Hollow Sec- tion VI; THENCE, in a Southwesterly direction with the common line of Lots 11 and 12, Block 16, Brook Hollow Section VI in the Northeast line of Westwood Drive; THENCE, in a Southwesterly direction across Westwood Drive to the intersection of the Southwest line of Westwood Drive with the Southeast line of Beachmont Lane; THENCE, in a Southwesterly direction with the Southeast line of Beachmont Lane to its projected intersection with the centerline of Brook Hollow Drive; 303 THENCE, in a Southeasterly direction with the centerline of Brook Hollow Drive to its intersection with the centerline of Oak Glenn Drive; THENCE, in a Southwesterly direction with the centerline of Oak Glenn Drive to the point of intersection with the centerline of Lynn Bayou; THENCE, in a Southeasterly direction with the centerline of Lynn Bayou to the common corner of Lot 10 and Lot 11, Block E, of Lou Davis Addition in the Center- line of Lynn Bayou; THENCE, in a Southwesterly direction with the common line of Lot 10 and Lot 11, ' Block E of Lou Davis Addition to the Northeast line of Oak Drive; THENCE, in a Southwesterly direction across Oak Drive to the point of inter- section of the centerline of Oak Drive with the centerline of Dan Avenue; THENCE, in a Southwesterly direction with the centerline of Dan Avenue to its intersection with the centerline of Farm -to -Market Highway No. 1090; the PLACE OF BEGINNING; CONTAINING within these metes and bounds Election Precinct No. 8. 1 #436-8 304 10-17-83 ELECTION PRECINCT NO. 9 BEGINNING at the point of intersection of the centerline of San Antonio Street with the centerline of U.S. Highway No. 87, Main Street; THENCE, in a Southwesterly direction with the centerline of U.S. Highway No. 87, Main Street to its intersection with the centerline of Seadrift Street; THENCE, in a Northwesterly direction with the centerline of Seadrift Street to its intersection with the centerline of the Southern Pacific Railroad Right -of - Way; THENCE, in a Westerly direction with the centerline of the Southern Pacific Rail- road Right -of -Way to its intersection with the centerline of Bonorden Street; THENCE, in a Northwesterly direction with the centerline of Bonorden Street to its intersection with the centerline of George Street; THENCE, in a Northeasterly direction with the centerline of George Street to its intersection with the Southeasterly projection of the South side of the Port Lavaca Housing Authority Community Room; THENCE, in a Northwesterly direction to the West side of the Port Lavaca Housing Authority Community Room; THENCE, in a Northeasterly direction to the North side of the Port Lavaca Housing Authority Community Room; THENCE, in a Southeasterly direction with the North side of the Port Lavaca Housing Authority Community Room and continuing to its projected intersection with the centerline of George Street; THENCE, in a Northeasterly direction with the centerline of George Street to its intersection with the centerline of San Antonio Street; ' THENCE, in a Southeasterly direction with the centerline of San Antonio Street to its intersection with the centerline of U.S. Highway No. 87, Main Street; the PLACE OF BEGINNING; CONTAINING within these metes and bounds Election Precinct No. 9. ' 1.E436-8 10-17-83 Revised 11-8-83 305 ELECTION PRECINCT NO. 10 BEGINNING at the point of intersection of the centerline of U. S. Highway No. 87 with the projected Northwest line of State Highway #35; THENCE, with the Northwest line of State Highway No. 35, same being the City Limits Line of the City of Port Lavaca, Texas to its intersection with the centerline of Half League Road; THENCE, in a Southeasterly direction with the centerline of Half League Road , to its intersection with the centerline of George Street; THENCE, in a Southwesterly direction with the centerline of Geroge Street to its intersection with the centerline of Bonorden Street; THENCE, in a Southeasterly direction with the centerline of Bonorden Street to its intersection with the centerline of the Southern Pacific Railroad Right -of -Way; THENCE, in a Easterly direction with the centerline of the Southern Pacific Railroad Right -of -Way to its intersection with the centerline of Seadrift Street; THENCE, in a Southeasterly direction with the centerline of Seadrift Street to its intersection with the centerline of U. S. Highway No. 87, Main Street; THENCE, in a Southwesterly direction with the centerline of U. S. Highway No. 87, Main Street to its intersection with the projected centerline of Johnny Drive; THENCE, in a Southwesterly direction with the centerline of Johnny Drive to its intersection with the centerline of Ezzell Street; THENCE, in a Northwesterly direction with the centerline of Ezzell Street to its intersection with the centerline of U. S. Highway No. 87, Main Street; THENCE, in a Northwesterly direction with the centerline of U. S. Highway No. 87, Main Street to its intersection with the projected Northwest line of State Highway No. 35, PLACE OF BEGINNING; CONTAINING within these metes and bounds Election Precinct No. 10. 436-8 10-17-1983 300 ELECTION PRECINCT NO. 11 BEGINNING at the point of intersection of the centerline of U.S. Highway No. 87, Main Street with the centerline of Farm -to -Market Highway No. 1090, Virginla.Street; THENCE, in a Southwesterly direction with the centerline of U.S. Highway No. 87, Main Street to its intersection 'with the centerline of San Antonio Street; THENCE, in a Northwesterly direction its intersection with the centerline with the centerline of George Street; of San Antonio Street to THENCE, in a Southwesterly direction with the centerline of George Street to its intersection with the centerline of Trinity Street; THENCE, in a Northwesterly direction with the centerline of Trinity Street to its intersection with the centerline of Tilley Street; THENCE, in a Southwesterly direction with the centerline of Tilley Street to its intersection with the Easterly projection of the South side of the Travis School Science Building; THENCE, in a Westerly direction with the South side of the Travis School Science Building to the West side of said Science Building; THENCE, in a Northerly direction with the West side of the Travis School Science Building to the North side of said Science Building; THENCE, in an Easterly direction with the North side of the Travis School Science Building and continue to its projected intersection with the centerline of Tilley Street; THENCE, in a Northeasterly direction with the centerline of Tilley Street to its intersection with the centerline of Farm -to -Market Highway No. 1090, Virginia ' Street; THENCE, in a Southeasterly direction with the centerline of Farm -to -Market Highway No. 1090, Virginia Street to its intersection with the centerline of U.S. Highway No. 87, Main Street; the PLACE OF BEGINNING; CONTAINING within these metes and bounds Election Precinct No. 11. #436-8 ' 10-17-83 Revised 11-8-83 307 ELECTION PRECINCT NO. 13 BEGINNING at the point of intersection of the centerline of U. S. Highway No. 87, Main Street with the centerline of Farm -to -Market Highway No. 1090, Virginia Street; THENCE, in a Northwesterly direction with the centerline of Farm -to -Market Highway No. 1090, Virginia Street to its intersection with the centerline of ' Newlin Street; THENCE, in a Northeasterly direction with the centerline of Newlin Street to its intersection with the centerline of Commerce Street; THENCE, in a Southeasterly direction with the centerline of Commerce Street to its intersection with the centerline of Seabrook Street; THENCE, in a Northeasterly direction with the centerline of Seabrook Street to its intersection with the centerline of Randle Street; THENCE, in a Southeasterly direction with the centerline of Randle Street to its intersection with the centerline of Broadway Street, State Highway No. 238; THENCE, in a Northerly direction with the centerline of Broadway Street, State Highway No. 238 to its intersection with the centerline of Bay Street; THENCE, in a Southeasterly direction with the centerline of Bay Street to its intersection with the centerline of George Street; THENCE, in a Northeasterly direction with the centerline of George Street to its intersection with the centerline of Harbor Street; THENCE, in a Northwesterly direction with the centerline of Harbor Street ' to its intersection with the centerline of Fulton Street; THENCE, in a Northeasterly direction with the centerline and projected center- line of Fulton Street to its intersection with the centerline of the Port Lavaca Channel; THENCE, in a Southeasterly direction with the centerline of the Port Lavaca Channel to its intersection with the City Limits Line of the City of Port Lavaca, Texas; THENCE, in a Southerly direction with the City Limits Line of the City of Port Lavaca, Texas to its intersection with the common line between Commissoners' Precinct No. 1 and No. 3; THENCE, in a Westerly direction with the common line between Commissioners' Precinct No. 1 and No. 3 to the intersection of the centerline of South Street with the centerline of Guadalupe Street; THENCE, in a Southwesterly directionwith the centerline of South Street to its intersection with the centerline of Colorado Street; THENCE, in a Northwesterly direction with the centerline of Colorado Street to its intersection with the centerline of Center Street; THENCE, in a Northeasterly direction with the centerline of Center Street ' to its intersection with the centerline of Guadalupe Street; THENCE, in a Northwesterly direction with the centerline of Guadalupe Street to its intersection with the centerline of Live Oak Street; I THENCE, in a Southwesterly direction with the centerline of Live Oak Street to its intersection with the centerline of Colorado Street; THENCE, in a Northwesterly direction with the centerline of Colorado Street to its intersection with the centerline of U. S. Highway No. 87, Main Street; THENCE, in a Southwesterly direction with the centerline of U. S. Highway No. 87, Main Street to its intersection with the centerline of Farm -to -Market Highway No. 1090, Virginia Street, the PLACE OF BEGINNING; CONTAINING within these metes and bounds Election Precinct No. 13. ' #43G-8 10-17-83 303 ELECTION PRECINCT NO. 14 BEGINNING at the point of intersection of the centerline of Farm -to -Market Highway No. 1090, Virginia Street with the centerline of State Highway No. 35; THENCE, in a Northeasterly direction with the centerline of State Highway No. 35 to its intersection with the centerline of Travis Street; THENCE, in a, Southeasterly direction with the centerline of Travis Street to Its ' intersection with the centerline of Massanet Street; THENCE, in a Southeasterly direction across Massanet Street to the common corner of Lot 20 and Lot 21, Block 2 of Lynnhaven Subdivision; THENCE, in a Southeasterly direction with the common line between Lot 20 and Lot 21, Block 2 of Lynnhaven Subdivision to the East line of Lynnhaven Subdivision; THENCE, in a Southwesterly direction with the East line of Lynnhaven Subdivision to its intersection with the projected centerline of Parker Street; THENCE, in a Southeasterly direction with the centerline of Parker Street to its intersection with the centerline of Broadway Street, State Highway No. 238; THENCE, in a Southerly direction with the centerline of Broadway Street, State Highway No. 238 to its intersection with the centerline of Private Road Drive, Key Jordan Subdivision; THENCE, in a Southeasterly direction with the centerline of Private Road Drive, Key Jordan Subdivision and its projection Southeasterly to its intersection with the City Limits Line of the City of Port Lavaca, Texas; THENCE, in a Southerly direction with the City Limits Line of the City of Port Lavaca, Texas to its intersection with the centerline of the Port Lavaca Channel; ' THENCE, in a Northwesterly direction with the centerline of the Port Lavaca Channel to its intersection with the projected centerline of Fulton Street; THENCE, in a ,Southwesterly direction with the projected centerline and continuing with the centerline of Fulton Street to its intersection with the centerline of Harbor Street; THENCE, in a Southeasterly direction with the centerline of Harbor Street to its intersection with the centerline of George Street; THENCE, in a Southwesterly direction with the centerline of George Street to its intersection with the centerline of Bay Street; THENCE, in a Northwesterly direction with the centerline of Bay Street to its intersection with the centerline of Broadway Street, State Highway No. 238; THENCE, in a Southerly direction with the centerline of Broadway Street, State Highway No. 238 to its intersection with the centerline of Randle Street; THENCE, in a Northwesterly direction with the centerline of Randle Street to its intersection with the centerline of Seabrook Street; THENCE, in a Southwesterly direction with the centerline of Seabrook Street to its intersection with the centerline of Commerce Street; ' THENCE, in a Northwesterly direction with the centerline of Commerce Street to its intersection with the centerline of Newlin Street; THENCE, in a Southwesterly direction with the centerline of Newlin Street to its intersection with the centerline of Virginia Street, Farm -to -Market High- way No. 1090; THENCE, in a Northwesterly direction with the centerline of Virginia Street, Farm -to -Market No. 1090 to its intersection with the centerline of State Highway No. 35; the PLACE OF BEGINNING; CONTAINING within these metes and bounds Election Precinct No. 14. 310 0436-8 ELECTION PRECINCT NO. 15 BEGINNING at the point of intersection of the centerline of State Highway No. 35 with the centerline of Lynn Bayou; THENCE, in a Northwesterly direction with the centerline of Lynn Bayou to its intersection with the centerline of Oakglen Drive; ' THENCE, in a Northeasterly direction with the centerline of Oakglen Drive to its intersection with the centerline of Brook Hollow Drive; THENCE, in a Northwesterly direction with the centerline of Brook Hollow Drive to its intersection with the projected Southeast line of Beachmont Lane; THENCE, in a Northeasterly direction with the Southeast line of Beachmont Lane to its intersection with the Southwest line of Westwood Drive; THENCE, in a Northeasterly direction across Westwood Drive to the common corner of Lots 11 and 12, Block 16, Brook Hollow, Section VI in the Northeast line of Westwood Drive; THENCE, in a Northeasterly direction with the common line of Lots 11 and 12, Block 16, Brook Hollow Section VI to the Northeast line of Brook Hollow Sub- division; THENCE, in a Southeasterly direction with the Northeast line of Brook Hollow Subdivision same being the City Limits Line of the City of Port Lavaca, Texas to the East corner of Lot 22, Block 7, Brook Hollow Section II; THENCE, in a Southwesterly direction with the Southeast line of Block 7, Brook Hollow Section II to its projected intersection with the centerline of State Highway No. 35; ' THENCE, in a Easterly direction with the centerline of State Highway No.35 to the West end of the Lavaca Bay Causeway in the [Jest shore line of Lavaca Bay same being the City Limits Line of the City of Port Lavaca, Texas; THENCE, in a Southeasterly direction with the West shore line of Lavaca Bay same being the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the left in said City Limits Line of the City of Port Lavaca, Texas; THENCE, in a Northeasterly direction with the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the right in said City Limits Line of the City of Port Lavaca, Texas; THENCE, in a Southeasterly direction with the City Limits Line of the City of Port Lavaca, Texas to a point of angle to the right of said City Limits Line of the City of Port Lavaca, Texas; THENCE, in a Southerly direction with the City Limits Line of the City of Port Lavaca, Texas to its intersection with the Southeasterly projection of the centerline of Private Road Drive, Key Jordan Subdivision; THENCE, in a Northwesterly direction with the projected centerline and centerline of Private Road Drive, Key Jordan Subdivision to its intersection with the centerline of Broadway Street, State Highway No. 238; I THENCE, in a Northeasterly direction with the centerline of Broadway Street, State Highway No. 238 to its intersection with the centerline of Parker Street; THENCE, in a Northwesterly direction with the centerline of Parker Street to Its intersection with the East line of Lynnhaven Subdivision; 311 THENCE, in a Northeasterly direction with the East line of Lynnhaven Subdivision to the common corner of Lot 20 and Lot 21, Block 2 of Lynnhaven Subdivision; THENCE, in a Northwesterly direction with the common line between Lot 20 and Lot 21, Block 2 of Lynnhaven Subdivision to the East line of Massanet Street; THENCE, in a Northwesterly direction across Massanet Street to the point of intersection of the centerline of Travis Street with the centerline of Massanet Street; THENCE, in a Northwesterly direction with the centerline of Travis Street to its intersection with the centerline of State Highway No. 35; ' THENCE, in a Southwesterly direction with the centerline of State Highway No. 35 to its intersection with the centerline of Lynn Bayou; the PLACE OF BEGINNING; CONTAINING within these metes and bounds Election Precinct No. 15 #436-8 10-17-83 312 ELECTION PRECINCT NO. 18 BEGINNING at the point of intersection of the centerline of Seadrift Street with the centerline of State Highway No. 238, Austin Street; THENCE, in a Southwesterly direction with the centerline of State Highway No. 238, Austin Street to its intersection with the centerline of Farm -to -Market Highway No. 1090, Alcoa Drive; ' THENCE, way No. in a Northwesterly 1090, Alcoa direction with the centerline of Farm -to -Market High- Dirve to its intersection with the centerline of Oren Street; THENCE, in a Southwesterly direction with the projected centerline of Oren Street crossing Farm -to -Market Highway No. 2433, crossing Farm -to -Market Highway No. 2541 to the intersection with the centerline of Farm -to -Market Highway No. 2235; THENCE, in a Northwesterly direction with the centerline of Farm -to -Market High- way No. 2235 to its intersection with the centerline of State Highway No. 35; THENCE, in a Northeasterly direction with the centerline of State Highway No. 35 to its intersection with the centerline of U. S. Highway No. 87 and Main Street; THENCE, Southeasterly along the centerline of U. S. Highway No. 87 and Main Street to its intersection with the centerline of Ezzell Street; THENCE, in a Southeasterly direction with the centerline of Ezzell Street to its intersection with the centerline of Burkedale Drive; THENCE, in a Easterly direction with the centerline of Burkedale Drive to its intersection with the centerline of Seadrift Street; THENCE, in a Southeasterly direction with the centerline of Seadrift Street to its intersection with the centerline of State Highway No. 238, Austin Street, the PLACE OF BEGINNING; CONTAINING within these metes and bounds Election Precinct No. 18. //41fi-8 10-17-83 313 ELECTION PRECINCT NO. 19 BEGINNING at the point of intersection of the centerline of U. S. Highway No.87, Main Street with the centerline of Seadrift Street; THENCE, in a Southeasterly direction with the centerline of Seadrift Street to its intersection with the centerline of Burkedale Drive; ' THENCE, in a Westerly direction with the centerline of Burkedale Drive to its intersection with the centerline of Ezzell Street; THENCE, in a Northwesterly direction with the centerline of Ezzell Street to its intersection with the centerline of Johnny Drive; THENCE, in a Northeasterly direction with the centerline of Johnny Drive to its projected intersection with the centerline of U. S. Highway No. 87, Main Street; THENCE, in a Northeasterly direction with the centerline of U. S. Highway No. 87, Main Street to its intersection with the centerline of Seadrift Street;,the PLACE OF BEGINNING; CONTAINING within these metes and bounds Election Precinct No. 19. 314 DESIGNATION OF ELECTION JUDGES AND POLLING PLACES Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the following judges and polling places be designated to hold Co. elections for the year 1984: Election Precinct No. 1 Mrs. G. C. Boyd, Judge Courthouse Annex Mrs. Margaret Kelly, Alt. Judge Election Precinct No. 2 Mrs. Leo Wilborn, Judge Agriculture Bldg. Mrs. Robert Walthall, Alt. Judge Election Precinct No. 3 Mrs. Martin Dolezal, Judge Jackson Elem. School Mrs. Joe Delgado, Alt. Judge ' Election Precinct No. 4 Mr. Gene Morris, Judge Prct. 1 Whse.,Magnolia Beach Mr. 0. E. Sather, Alt. Judge Election Precinct No. 5 - Mrs. Leona Reed, Judge Appraisal District Office Mrs. Antonia Reyes, Alt. Judge Election Precinct No. 6 K. A. Wallace, Judge Travis Middle School Mrs. Ed Vela, Alt. Judge Election Precinct No. 7"- Mrs. Fred Marek, Judge Prct. 2 Whse.-,Six Mile Mrs. Gladys Mikula, Alt. Judge Election Precinct No. 8 Mrs. Gene Barnett, Judge Texas Hwy. Dept. Office Mrs. Dan Grundhoefer, Alt. Judge Election Precinct No. 9 Mrs. Charles Moore, Jr., Judge Housing Auth.Mini-Comm. Room Mrs. Mary Louise Pina, Alt. Judge Election Precinct No. 10 Mr,. Arcadio Padron, Judge Rice -Farmers' Inc., Office Election Precinct No. 11 Mr. Adan Chavana Travis Middle School Science Bldg. Election Precinct No. 12 Mrs. S. A. Bradley, Judge Farmers' Gin Office Mrs. Johnnie Blinka, Alt. Judge Election Precinct No. 13 Mrs. Oleta Rutherford, Judge School District Office Mrs. Lester Priddy, Alt. Judge Election Precinct No.• 14 Mrs. J. W. Carr, Judge Bapti-st Church Mrs. Lindy Forster, Alt. Judge 'First Election Precinct No. 15 Mrs. Carl Partlow, Judge Pt. Lay. Marine Service Office Mrs. Lavonne Burgess, Alt. Judge Election Precinct No. 16 Ervin Hermes, Judge Olivia Community Ctr. Mrs. Frances Peterson, Alt. Judge Election Precinct No. 17 Mrs. Larry Hamilton, Judge Point Comfort City Hall Mrs. Bernice Harberson, Alt. Judge Election Precinct No. 18 Mrs. L. C. Gossett, Judge Roosevelt Elem. School Mrs. Dorothy Caraway, Alt. Judge Election Precinct No. 19 Mrs. Hugo Sturm, Judge Hugo Sturm Residence Mrs. Marion -Smith, Alt. Judge Election Precinct No. 20 Mrs. Harold Evans, Judge Calco Grain Co. Office Mrs. Judy Nunley, Alt. Judge Election Precinct No. 21 Mrs. J. R. Gaskamp, Judge Prct. 4 Whse., Seadrift Mrs. Lucille Gohlke, Alt. Judge Election Precinct No. 22 Mrs. Clara Thumann, Judge Port O'Connor Fire Station Mrs. Pauline Gonzales, Alt. Judge Election Precinct No. 23 Mrs. Janet Custer, Judge Moreman Gin Office Mrs. Hazel Priest, Alt. Judge ' ELECTIONS - CANVASS, CONSTITUTIONAL AMENDMENT ELECTION The Court canvassed the returns of the Constitutional Amendment Election and ordered the County Clerk to record said returns in the Election Record. 315 COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report and after reading and verifying same;, a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that said report be approved. COUNTY TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT The County Tax Assessor -Collector presented his report.for the month of September, 1983 and after reading and verifying same, a motion was made by Commissioner Hahn, seconded by Commissioner Lindsey, and carried, that said report be approved. THE COURT RECESSED UNTIL 10:00,A. M. FRIDAY, NOV. 18TH. NOVEMBER 18, 1983 - 10:00 A. M., ALL MEMBERS PRESENT EXCEPT CO. JUDGE SURPLUS EQUIPMENT Motion by Commissioner Hahn, seconded by Commissioner Lindsey, and carried, that the County have a sale to sell surplus equipment with bids to be opened December J2,, 1983 at 10:00 A. M. and that the County Auditor be authorized to advertise items for sale. APPROVAL OF MINUTES Minutes of meetings held by the Commissioners' Court on October loth and 14th were read, whereupon a motion was made by. Commissioner Mikula, seconded by Commissioner Hahn,, and carried, that said minutes be approved as read. ACCOUNTS ALLOWED - COUNTY Claims totalling $51,363.69 were presented after reading aed verifying same, a motion Mikula, seconded by Commissioner Lindsey, claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL by the County Auditor and was made by Commissioner and carried, that said Claims totalling $169,509.74 were presented by the County Auditor and after verifying same a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that said claims be. approved for payment. 316 CRIMINAL DISTRICT ATTORNEY INVESTIGATOR - GRANT AWARD Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the Grantee Acceptance Notice for Grant Award for funds for Investigator for Criminal District Attorney's office be approved and that the necessary persons be authorized to sign 11-1r-25 same. Office of the �vemor ` • _i : Criminal Justice Division GRANTEE ACCEPTANCE NOTICE AGREEMENT: That whereas Calhoun County hereinafter referred to as Grantee, has heretofore submitted a grant application to the Governor's Office, State of Texas, entitled County Investigator/3 and further identified by grant number SF-84-D02-8976 Whereas, the Governor of the State of Texas has approved the grant application as evidenced by the Statement of Grant Award from the Governor's Office dated 01.9 1 0 ;_og) which contained certain special requirements. Whereas, the Grantee desires to accept the grant award, the Uniform Grant and Contract Management Standards, and special requirements as evidenced by the Statement of Grant Award, Now, therefore, the Grantee accepts the aforementioned Statement of Grant Award, the Urdform Grant and Contract Management Standards and special requirements in the grant application and the Statement of Grant Award as evidenced by this agreement executed by the project director, financial officer, and the official authorized to sign the original grant application as presiding officer of and on behalf of the governing body of this grantee. Now, therefore, the Grantee shall designate either the project director or financial officer to coordinate d be solely responsible for submission of adjustments pertaining to both programs and financial elements of e application, the position authorized to submit adjustments is Financial Officer, Sharron Marek, County Treasurer. NON -LOBBYING CERTIFICATION: We, the undersigned, certify that none of the grant funds, regardless of their source or character, including local cash assumption of cost funds, shall be used in any manner to influence the outcome of any election or the passage or defeat of any legislative measure. A finding that a grantee has violated this certification shall result in the immediate termination of funding of the project and the grantee shall not be eligible for future funding from the Governor's Office, Criminal Justice Division. Certified By: r Signature of Project Director / Dan W. Heard, Criminal District Attorney Name & Title (please print or type) Date: November 18, 1983 Signature of Financial Officer Sharron Marek, County Treasurer Name & Title (please print or type) 211 S. Ann 211 S. Ann Address (street or post office box) Address (street or post office box) Port Lavaca, 77979 512/552-6191 Port Lavaca, 77979 512/552-6940 City Zip Telephone No. City Zip Telephone No. Signature of AuthoAzeir Official Leroy Belk, County Judge Pro-Tem .. Name & Title (please print or type) 211 S. Ann St. Address (street or post office box) Port Lavaca, 77979 512/552-2967 City y —Zip Telephone No. 317 OFFICE OF THE GOVERNOR MARK WHITE STATE CAPITOL GOVERNOR AUSTIN. TEXAS 78711 NOV 10 1983 The Honorable Ralph Wyatt County Judge, Calhoun County County Courthouse Port Lavaca, Texas 77979 Dear Judge Wyatt: I am pleased to advise you that your application for the follow- ing criminal justice grant has been approved, and the award is in the amount listed below: County Investigator/3 $13,912.00 This grant award must be accepted within 30 days of the award date by executing and returning the enclosed acceptance agreement in the self-addressed envelope provided. The original Statement of Grant Award, which is also enclosed, should be placed in your grant files. Future correspondence with the Governor's Office, Criminal Justice Division regarding this grant should refer to Grantee, Grant Title, and Grant Number as noted on the Award. The Uniform Grant and Contract Management Standards referred to in the Statement of Grant Award has been mailed to your financial officer. The quarterly progress report forms will be sent to the project director upon receipt of Grantee's Acceptance Notice by the Criminal Justice Division. After acceptance of the grant award, funds may be requested in accordance with instructions contained in the Statement of Grant Award and Request for Funds form. The form for requesting funds is enclosed. Please do not request funds until their use is imminent. If we can be of any assistance, please do not hesitate to con- tact us. Yours truly, 00�40 - Mark White Governor of Texas MW/rcb Mark White ,.W.... Criminal Justice Division Governor a C STATEMENT OF GRANT AWARD Grantee Organization Project Title Calhoun County County Investigator/3 Grant Number Grant Period Dates SF-84-DO2-8976 January 1, 1984 - December 31, 1984 Amount of Award Grantee Cash Contribution State $ 13,912.00 Federal $ -0- Total $ 13,912.00 $ 8,878.00 The budget contained on page 2 of the application is the approved budget for this grant. The grant is subject to and conditioned upon acceptance of the standard grant conditions, special conditions noted below, and rules for administration of grants. Total project costs must be accounted for in accordance with the Uniform Grant and Contract Management Standards issued by the Governor's Office. The grant s administerthrough the Criminal Justice Division, and you may address specific questions to: Governor's Office, Criminal Justice Division P.O. Box 12428, Austin, Texas 78711 Phone: (512) 475-3001 ' Grantee Request for Funds Grantee shall request funds on a monthly basis for awards greater than $10,000 and on a quarterly basis for awards of $10,000 or less. Copies of invoices will be sub- mitted with request for funds for non -operational grants, i.e., equipment purchases, construction, and contract services. F, Future Support Approval of the above entitled and numbered grant does not commit the Governor's Office to future funding. Any future funding shall be determined by the state plan under which application may be made, all applicable policies and procedures promul- gated by the Governor's Office, Criminal Justice Division and the appropriation of funds. 1. Reference Notes attached Award Date: NOV 10 1983 Mark White Governor 313 C REFERENCE NOTES Grant funds association with this grant, both CJ and required grantee contri- bution, must be accounted for under the Uniform Grant and Contract Management Standards as published by the Governor's Office of Budget and Planning. In addition, grantee should make a special notation of the references listed below as they may require supplemental information or documentation. THOSE ITEMS CIRCLED SHOULD RECEIVE SPECIAL ATTENTION. 1. Automatic Data Processing Equipment 2. Building Space and Related Facilities 3. Insurance and Indemnification 4. Preagreement Costs 5. Proposal Costs 6. Professional and Contract Services 07 Compensation for Personal Services 8. Employees's Travel Expenses 9. Audit Expenses 10. Program Income 11. Procurement Standards 12. Bonding and Insurance 13. Professional or Consultant Fees THE COURT THEREUPDN ADJOURNED. OMB A-87, Attachment B, Item C.I. OMB A-87, Attachment B, Item C.2. OMB A-87, Attachment B, Item C.4. OMB A-87, Attachment B, Item C.6. OMB A-87, Attachment B, Item C.8. OMB A-87, Attachment B, Item C.7. OMB A-87, Attachment B, Item B-10 OMB A-87, Attachment B, Item B-28 OMB A-87, Attachment B, Item B-4, OMB A-102, Attachment E OMB A-102, Attachment 0 OMB A-102, Attachment B Appendix A.2. of State Plan F_j 320 REGULAR DECEMBER TERM THE STATE OF TEXAS X COUNTY OF CALHOUN X HELD DECEMBER 12, 1983 BE IT REMEMBERED, that on this the 12th day of December, A. D. 1983, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar F. Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: ROADS, SMITH ROAD, PRECINCT NO. 2 Commissioner Mikula reported to the Court on negotiations which are underway with the City of Port Lavaca for improvements to Smith Road. The County and City has split jurisdiction on this particular road and would cost each entity approximately $15,000.00 to $18,000.00. Commissioner Mikula stated the County's share of the cost would be paid out of his precinct budget. GOLDEN CRESCENT REGIONAL PLANNING COMMISSION - DIRECTORS Motion by Commissioner Belk, seconded by Commissioner Lindsey, and carried, that Commissioner Mikula be -appointed to the Golden 'Crescent Regional Planning Commission Board of Directors and Commissioner Hahn appointed to the General Assembly. AUDITOR - 1983 OUTSIDE AUDIT Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that Harkey & Company be employed to do the 1983 outside audit for Calhoun County. BIDS AND PROPOSALS - CARS, SHERIFF'S DEPARTMENT The following bids were received for cars for the Sheriff's Dept. but were tabled until Friday: 321 FU I -- PROPOSAL FOR FOUR (4) NEW 1984 VEHICLES FOR THE CALHOUN COUNTY SHERIFF'S DEPARTMENT ---------------------------------------------------------------------- TO BE OPENED MiiNDAY, DECEMBER 12,1983 @ 10:00 A.M. ------------------------------------------ 1) TRADE—IN ONE (1) 1"81 BROWN 4 DR. CHEVROLET IMPALA S#—iG1AL69L2BJ221486 ----------------------------- -------------------------------- 2) TRADE—IN ONE (1) 1982 BLUE 4 DR. CHEVROLET IMPALA S#-2G1AL69L4C1195906 TRADE—IN ONE (1) 19:2 WHITE 4 DR 4) TRADE—IN ONE (1) 1'?82 WHITE 4 DR BID PRICE (WITHOUT TRADE—IN) ---------------------------- ' 9 , 985- 00 ==8500-------- 9,985.00 ----------------- #4 $ 9,985.00 TOTAL BID PRICE (WITHOUT TRADE-IN) TOTAL NET BID (WITH TRADE-IN) DELIVERY DATE CHEVROLET IMPALA '3#.-2G1AL 9L2C1198643 ------------------------------------- DODGE DIPLOMAT S#-2B3BG26NXCR183955 ------------------------------------- - _�919A4 DQ--------- _ 33L340_00......... - Aprx.- 60-to 90-days__ NET BID (WITH TRADE-IN) ----------------------- #1 � $8 �ID4---------- #2 $8,035.00 #3 $8,235.00 #4 '68 435.00 NAME OF BIDDER: Main Ford - Mercury ------------------------------------------------------- ADDRESS: ----- --- ---- -g-OS -W. Main------ CITY, STATE, ZIP: AUTHORIZED SIGNATUREt TITLE: / ------------ Sales Manager --------------------------- PROPOSAL n FOR FOUR (4) NEW 1984 VEHICLES FOR THE CALHOUN COUNTY SHERIFF`S DEPARTMENT ---------------------------------------------------------------------- ' TO BE OPENED MONDAY, DECEMBER 1271983 e 10:00 A.M. 1) TRADE-IN ONE (1) 1981 BROWN 4 DR. CHEVROLET IMPALA S#-1G1AL69L2BJ221486 ----------------- 7-------------------------------------------- 2) TRADE-IN ONE (1) 1982 BLUE 4 DR. CHEVROLET IMPALA S#-2G1AL69L4C1195 06 -------------------------------------------------------------- 3) TRADE-IN ONE (1) 1982 WHITE 4 DR. CHEVROLET IMPALA '=#-2G1AL69L2C119,0,643 -------------------------------------------------------------- 4) TRADE-IN ONE (1) 1982 WHITE 4 DR. DODGE DIPLOMAT S#-2B3BG26NXCR1S3-955 --------------------------------------------------------------- BID PRICE (WITHOUT TRADE -IN) ---------------------------- #1 5 10,142.22 ---------------------- #2 $ 10.142.22 ---------------------- #3 $ 10,142.22 --------------- #4 $ 10,142.22 ---------------------- TOTAL BID F'RICE (WITHCUIT TRADE-IN) 40,568.88 TOTAL NET BID (WITH TRADE-IN) $ DELIVERY DATE 90-120 days NAME OP BIDDER: Coastal Motor Co. ---------------- ADDRESS : 224 N. Commerce ----------FtsPi--raVbZ;a-,'Tetas —T7979---- GITY, STATE, AUTHORIZED _'I ' TITLE: NET BID (WITH TRADE-IN) ----------------------- #1 $ ------------ #4 $ ------------ 323 E PROPOSAL FOR FOUR (4) NEW 1984 VEHICLES FOR THE CALHOUN COUNTY SHERIFF''3 DEPARTMENT ---------------------------------------------------------------------- TO BE OPENED MONDAY, DECEMBER 12,1983 0 10:00 A.M. ------------------------------------------ 1) TRADE-IN ONE (1) 1911 BROWN 4 DR. CHEVROLET IMPALA #-IG1AL69L2BJ2214 6 2) TRADE-IN ONE (1) 1982 BLUE 4 DR. CHEVROLET IMPALA #-2G1AL69L4C1195706 -------------------------------------------------------------- :=) TRADE—IN ONE (1) 1982 WHITE.4 DR. CHEVROLET IMPALA S'#-2G1AL,59L2C1198643 -------------------------------------------------------------- 4) TRADE—IN ONE (1) 1982 WHITE 4 DR. DODGE DIPLOMAT :_#-2B3BG26NXCR183955 -------------------------------------------------------------- BID PRICE (WITHOUT TRADE—IN) ----------------------------- #1 $-10,854_19 a# t 10,854.19 10,854.19 #14 `� 10,854.19 NET BID (WITH TRADE --IN)* ----------------------- #1 '$ 9,504.19 ------------------ #2 $ 9,254.19 -' 8,854.19 #4 `x 9,504.19 TOTAL BID PRICE * All trade-ins to be in operating (WITHOUT TRADE-IN) $ 43,416.76 condition ------------------ TOTAL NET BID (WITH TRADE-IN) $ 37,116.76 ------------------ DELIVERY DATE --130----------- Tires to be P225/70R-15 Fabric Radial B/W Police Service (5 alike) NAME OF BIDDER: MARSHALL CHEVROLET CO. -INC. ---------------------t-------------------------------- ADDRESS: 203 North Commerce , -------------------------------------------------------------- CITY, STATE, ZIP: Port Lavaca, Tx. 77979 AUTHORIZED ZED SIGNATURE:__. ma------ ------------ TITLE: President 324 BIDS AND PROPOSALS - SURPLUS EQUIPMENT The following bids were received for surplus county equipment and after reviewing each bid a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the bid of Pruitt and Associates be accepted for items 1, 2, 3, 4, 5, 7 and 8 and the bid of Adrian Kamm be accepted for item #6; said bids being the highest and best bids for said surplus equipment. NOTICE TO BIDDER: AND BID PROPOSAL BIDS FOR THE SALE OF THE FOLLOWING ITEMS WILL BE RECEIVED IN THE OFFICE OF THE COUNTY AIiDITOR iINTIL: 10:00 A.M., MONDAY, ---------- ------ DEDEMBER 12, 1983, AT WHICH TIME THE BIDS WILL BE PUBLICLY ----------------- OPENED AND READ IN THE REGULAR MEETING OF COMMI;SIONER& COURT. BIDS RECEIVED AFTER THE DESIGNATED TIME WILL BE RETURNED UNOPENED. THE ENVELOPE CONTAINING= THE BID SHALL BE CLEARLY MARRED "SEALED BID - (Name Of Item To Be Bid)". ---------------------------------------- BID=: ARE TO BE SUBMITTED ON A PF_R ITEMI BASI_: AND VEHICLE=: AND EQUIPMENT ARE "As Is". v ONE (1) 1979 YELLOW 4 DR FORD LTD AIPTO/MCi,BBII�LyE (S#--9A63H1:=734=:) BID PRICE ---- v ONE (1) 1979 BROWN 4 DR PONTIAC: CATALLINA AUTOMOBILE (S#-2L69X9P1800:=1) BID PRICE ONE (1) 1979 YELLOW 4 DR FIORD LTD AUTOMOBILE (S#-9A63H1S7347) BID PRICE '$ v ONE (1) 1979 YELLOW 4 DR CHEVROLET IMPALA AUTOMOBILE (S#-IL69L9C146076) BID PRICE �� ��/_0 0%--- V ---- -- b' y¢ ONE (1) 1981 BROWN 4 DR CHEVROLET IMPALA AUTOMOBILE (SO-IG1AL69L1BJ214t-W BID PRICE $ ---��L10441� ' ONE: (1) 1969 FORD DUMP TRUCKiS#-F50BKE24569) ------ BID PRICE ONE: (1) 1946 INTERNATIONAL TRUCK (S#-BLD25069753) BID PRICE $ /. ) y, ONE (1) 1056 56 INTERNATIONAL TRUCK (_#-3120--4X4--SaS153) DID PRICE 'G /7n / 025 NOTU_E TO BIDDERS AND RIP PROPOSAL NETHER MISCELLANEOUS ITEMS ITEM BID PRICE $ THE ABOVE ITEM: MAY BE INSPECTED AT THE PRECINCT #1 WAREHOUSE LOCATED AT THE FAIRGROUNDS ON COUNTY ROAD 101 ON DECEMBER 7, S, €< 9, 1981 DURING REGULAR BU_:INE=S HOURS. BID SHEETS FOR THESE ITEMS MAY BE PICKED UP AT THE COUNTY AUDITOR': OFFICE, -SECOND FLOOR, CALHOUN COUNTY COURTHOUSE OR FROM ANY CALHOUN COUNTY iNTY COMMISSIONER. THE COMMISSIONERS" COURT RESERVE:; THE RIGHT TO REMOVE ANY ITEM FROM THE 'SALE, WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BID WILL BE MOST ADVANTAGEOUS TO THE COUNTY. NAME OF BIDDER: /�y�� �o��`� ✓�C✓�%G/ ����. SIGNATURE: ADDRESS: - 2 - 826 NOTICE TO BIDDERS AND BID PROPOSAL ------------ BIDS FOR THE SALE OF THE FOLLOWING ITEMS WILL BE RECEIVED IN THE OFFICE OF THE COUNTY AUDITOR UNTIL. 10:00 A.M., MONDAY, ---------- ------ DEDEMBER 12, 198:=, AT WHICH TIME THE BIDS WILL BE PUBLICLY ----------------- OPENED AND READ IN THE REGULAR MEETING OF COMMISSIONERS" COURT. BIDS; RECEIVED AFTER THE DESIGNATED TIME WILL BE RETURNED UNOPENED. THE ENVELOPE CONTAINING THE BID SHALL BE CLEARLY MARKED "SEALED BID — (Name Of Item Tc. Be Bid)". ---------------------------------------- BIDS ARE TO BE SUBMITTED ON A PER ITEM BASIS AND VEHICLES AND EQUIPMENT ARE "As Is". ONE (1) 1979 YELLOW 4 DR FORD LTD AUTOMOBILE (S#-9A63H1S734 ) BID PRICE $ ' ONE (1) 1979 BROWN 4 DR PONTIAC: CA------------------ TALINA AUTOMOBILE (=:#-2L69X9Pl80031 ) BID PRICE $ ------------------ ONE (1) 1979 YELLOW 4 DR FORD LTD AUTiiMCiBILE (S#-9A6aH1S7347) BID PRICE 'L ONE (1) 1979 YELLOW 4 DR CHEVROLET IMPALA AUTOMOBILE (S#—IL69L9C:I46076) BID PENCE ------------------- ONE (1) 1921 BROWN 4 DR CHEVROLET IMPALA AUTOMOBILE (S#—iG1AL69L2BJ2J214 �- BID PRICE $ ------------------- ONE (1) 1969 FORD DUMP TRUCK (S#—F50BKE245&-9) 00 BID PRICE Kdr ONE (1) 1946 INTERNATIONAL TRUCK (S#—BLD2501-,9753) BID PRICE $ ONE (1) 1956 I INTERNATIONAL TRUCK (S#—S120-4X4—S8S153) BID PRICE - 1 — 327, NOTIi_E TO BIDDERS AND BID -PROPOSAL OTHER MISCELLANEOUS ITEMS ITEM BID PRIC_.E $ THE ABOVE ITEM:: MAY BE IN=:PEC_.TED AT THE PRECINCT LOCATED AT THE FAIRGROUNDS ON COUNTY ROAD 101 ON S, & 9, 1982 DURING REGULAR BUS•'INESu' HOURS:. #1 WAREHOUSE DECEMBER 7, BID SHEETS FOR THEE ITEMS MAY BE PICKED UP AT THE COUNTY AUDITOR':; OFFICE, SECOND FLOOR, CALHOUN COUNTY COURTHOUSE OR FROM ANY CALHOUN COUNTY COMMISSIONER. THE COMMISSIONERS' COURT RESERVES. THE RIGHT TO REMOVE ANY ITEM FROM THE SALE, WAIVE TECHNICALITIE'=, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS, TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING,' WHICH BID WILL BE MOST ADVANTAGEOUS TO THE COUNTY. NAME OF BIDDER: SIGNATURE: ADDRESS: - 2 - 323 NOTICE TO BIDDERS AND ' BID PROPOSAL --- BIDS FOR THE :SALE Or THE FOLLOWING ITEMS WILL BE RECEIVED IN THE OFFICE OF THE COUNTY AUDITOR UNTIL: 10:00 A.M., MONDAY, DEDEMBER 12, 1983, AT WHICH TIME THE BIDS WILL BE PUBLICLY OPENED AND READ' IN THE REGULAR MEETING OF COMMISSIONERS' COURT. BIDS RECEIVED AFTER THE DESIGNATED TIME WILL BE RETURNED UNOPENED. THE ENVELOPE CONTAINING THE BID SHALL BE CLEARLY MARKED "SEALED BID - (Name Of Item To Be Bid)". ---------------------------------------- BIDS ARE TO BE SUBMITTED ON A PER ITEM BASIS; AND VEHICLE= AND EQUIPMENT ARE "As Is". ONE (1) 1979 YELLOW 4 DR FORD LTD AUTOMOBILE (S,#-9A63H18714S:) ' bID PRICE ------------------ ONE (1) 1979 BROWN 4 DR PONTIAC CATALINA AUTOMOBILE (S#-2L69X9P180031) BID PRICE $ ONE (1) 1979 YELLOW 4 DR FORD LTD AUTOMOBILE (S#-9A63H1S7347) BID PRICE $ ONE (1) 1979 YELLOW 4 DR CHEVROLET IMPALA AUTOMOBILE (S#-IL69L9C146076) BID PRICE $ ONE (1) 1981 BROWN 4 DR C:HEVROLET IMPALA AUTOMOBILE (S#-1G1AL69L2BJ221486 BID PRICE $ ONE (1) 1969 FORD DUMP TRUCK (S#-F50BKE24569) BID PRICE $ ONE (1) 1946 INTERNATIONAL TRUCE: (S#-BLD25069753) BID PRICE $ ------------------ ' ONE (1) 1956 INTERNATIONAL TRUCK ('_#-S120-4X4-S8Sl53) BID PRICE $ - 1 - 3123 NOTICE TO BIDDERS AND BID PROPOSAL ---------------------------------- OTHER MISCELLANEOUS ITEMS ' ITEM BID PRICE # THE ABOVE ITEMS MAY BE INSPECTED AT THE PRECINCT #1 WAREHOUSE LOCATED AT THE FAIRGROUNDS i iN COUNTY ROAD 101 ON DECEMBER 7, S, & 9, 198-_: DURING REGULAR BUSINESS HOURS. BID SHEETS FOR THESE ITEMS MAY BE PICKED UP AT THE COUNTY AUDITOR•'=: OFFICE, SECOND FLOOR, CALHOUN COUNTY COURTHOUSE OR FROM ANY CALHOUN COUNTY COMMIS:=IONER. THE C:OMMISSIONERS� COURT RESERVES THE RIGHT TO REMOVE ANY ITEM FROM THE SALE, WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN CCIUNTY AND Ti i BE THE SOLE JUDGE IN DETERMINING WHICH BID WILL BE MOST f ADVANTAGEOUS TO THE COUNTY. NAME OF BIDDER: - SIGNATURE: ADDRESS: - 2 - 3-3 D NOTICE TO BIDDER_ ----------------- AND BID -PROPOSAL BID'S FOR THE SALE OF THE FOLLOWING ITEMS WILL BE RECEIVED IN THE OFFICE OF THE COUNTY AUDITOR UNTIL". 10: GO A. •.M. , MONDAY, ---------- ------ DEDEMBER 12, 19e3, AT WHICH TIME THE BIDS WILL BE PUBLICLY ----------------- OPENED AND READ IN THE REGULAR MEETING OF COMMISSIONERS-' COURT. BID' RECEIVED AFTER THE DESIGNATED TIME WILL BE RETURNED UNOPENED. THE ENVELOPE CONTAINING THE BID SHALL BE CLEARLY MARKED "SEALED BID - (Name Of Item To Be Rid)". ---------------------------------------- BID=; ARE TO BE SUBMITTED ON A PER ITEM BASE AND VEHICLES AND EQUIPMENT ARE "As Is". ONE (1) 1979 YELLOW 4 DR FORD LTD AUTOMOBILE ('=:#-9A63H1 _7348) ,i GG BID PRICE 9 ONE (1) 1979 BROWN 4 DR PONTIAC CATALINA AUTOMOBILE (S#--2LL9X9PlS:C)0 ;1 ) BID PRICE $ /c 6 ------------------ ONE (1) 1979 YELLOW 4 DR FORD LTD AUTOMOBILE (S#-9A63HIS7347) V BID PRICE ONE (1) 1979 YELLOW 4 DR CHEVROLET IMPALA AUTOMOBILE (C#-IL69L9C146076) BID PRICE $ —3 ------------------- ONE (1) 1981 BROWN -4 DR CHEVROLET IMPALA AUTOMOBILE (S#-1G1AL69L8BJ221.X G/ ---Z- ONE (1) 1969 FORD DUMP' TRUCK (S#-F50BKE24569) BID PRICE $ -------------- ONE (1) 1946• INTERNATIONAL TRUCK (S#-BLD25069753) } BID PRICE $ ONE (1) 1956 INTERNATIONAL TRUCK BID PRICE it ------------------ MEW NOTICE TO BIDDERS AND BID PROPOSAL ---------------------------------- OTHER MISCELLANEOUS ITEMS ITEM BIG PRICE $ THE ABOVE ITEMS MAY BE INSPECTED AT THE PRECINCT #1 WAREHOUSE LOCATED AT THE FAIRGROUNDS ON COUNTY ROAD 101 ON DECEMBER 7, 3, &< 9, 1982: DURING REGULAR BUSINESS HOURS. BID SHEETS FOR THESE ITEMS MAY BE PICKED UP AT THE COUNTY AUDITOR'S OFFICE, SECOND FLOOR, CALHOUN COUNTY COURTHOUSE OR FROM ANY CALHOUN COUNTY COMMISSIONER. THE COMMISSIONER:=,' COURT RESERVES THE RIGHT TO REMOVE ANY ITEM FROM THE SALE, WAIVE TECHNICALITIE=;, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE :_,OLF_ .JUDGE IN DETERMINING WHU:H BIG WILL BE MOST ADVANTAGEOUS TO THE COUNTY. NAME OF BIDDER: SIGNATURE: .� ADDRESS: ��� /i -_- 77s�� I 1 332 NOTICE TO BIDDERS AND BID PROPOSAL 1111 BIDS FOR THE SALE OF THE FOLLOWING. ITEMS WILL BE RECEIVED IN THE OFFICE OF THE COUNTY AUDITOR UNTIL: 10:00 A.M., MONDAY, ---------- ------ DEDEMBER 12, 1983, AT WHICH TIME THE BIDS WILL BE PUBLICLY OPENED AND READ IN THE REGULAR MEETING OF COMMISSIONER: COURT. BID=: RECEIVED AFTER THE DESIGNATED TIME WILL BE RETURNED UNOPENED. THE ENVELOPE CONTAINING THE BID SHALL BE CLEARLY MARKED "SEALED BID - (Name Of Item To Be Bid)". BIDS; ARE TO BE UBMITTED ON A PER ITEM BASI_; AND VEHICLE: AND EQUIPMENT ARE "As Is". ONE (1) 1979 YELLOW 4 DR FORD LTD AUTOMOBILE (S#-9A63H i =,734: ) BID PRICE uev&_eo ONE (1) 1979 BROWN 4 DR PONTIAC: CATALINA AUTOMOBILE (S#-2L6.9X9Pl80031) ' BID PRICE s ------------------ ONE (1) 1979 YELLOW 4 DR FORD LTD AUTOMOBILE (S#-9A63H187347X' BID PRICE y--%SC ONE (1) 1979 YELLOW 4 DR CHEVROLET IMPALA AUTOMOBILE (S#-IL69L9Cl46076) BID PRICE $ ------------------- ONE (1) 1981 BROWN 4 DR CHEVROLET IMPALA AUTOMOBILE (S#-iG1AL69L2BJ221486 BID PRICE $ ONE (1) 1969 FORD DUMP TRUCK (S#-F50BKE24569) BID PRICE 2 ONE (1) 1946 INTERNATIONAL TRUCK (5#-BLD25069753) BID PRICE $ ONE (1) 1956 INTERNATIONAL TRUCK (S#-S120-4X4-S8S153) I BID PRICE $ - 1 - 3'33 NOTICE TO BIDDER'= AND DID PROPOSAL ---------------------------------- OTHER MISCELLANEOUS ITEM=: , ITEM BID PRICE $ THE ABOVE ITEMS MAY BE IN=:PECTED AT THE PRECINCT #1 WAREHOUSE LOCATED AT THE FAIRGROUNDS ON COUNTY ROAD 101 ON DEC -EMBER 7, 2, °: 9, 1982: DURING+ REGULAR BUSINESS HOURS. BID SHEETS FOR THESE ITEMS MAY BE PICK:ED UP AT THE COUNTY AUDITOR'S OFFICE, SECOND FLOOR, CALHOUN COUNTY COURTHOUSE OR FROM ANY CALHOUN COUNTY COMMISSIONER. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO REMOVE ANY ITEM FROM THE ::ALE, WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS;, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BID WILL BE MOST ADVANTAGEOUS TO THE COUNTY. NAME OF BIDDER:_ /V /V _ & /j SIGNATURE: ADDRESS: - 2 - 3 3.4 UTILITY PERMITS, GENERAL TELEPHONE COMPANY, PRECINCT #b Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that said permit be approved: ' Form ED-135 (Rev. 4-83) MC 600647 NOTICE OF COMMUNICATION LINE INSTALLATION DATE 11-15-83 TO THE COMMISSIONER'S COURT OF CALHOUN COUNTY ATTENTION COUNTY JUDGE: R. E. Wyatt Calhoun County Courthouse Port Lavaca, Texas 77979 Formal notice is hereby given that GENERAL TELEPHONE COMPANY" of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Port Lavaca, Texas as follows: See attached narrative and sketch. The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after January 1, 19 84 General Ulerihone BY ADDRESS ny of he Southwest Coordinator. Area 1112 Robstownn__ Texas 78380 335 7 L 11NARRATTVF. GTE proposes to place buried cables on several County Roads as follows: Beginning 1.6 miles North of the intersection of Hwy 35 and Farik Road, buried cable will extend North, 3.5' inside the West Right -of -Way for a distance of 30'. Also, beginning 1400' North and 300' West of this point, buried cable will extend West on Parik Road, 3.5' inside the South Right -of -Way for a distance of 20' . Also, beginning 8/10 mile North and 1.1 miles West of the intersection of Hwy 35 and Whatley Road, buried cable will extend West on Whatley Road, 3.5' inside the South Right -of -Way for a distance of 30'. Also, beginning 3/10 mile South and 4/10 mile [-lest of the intersection of Hwy 35 and Jesse Rigby Road, buried cable will extend T-lest on Jesse Rigby Road, 3.5' inside the South Right -of -Flay for a distance of 30'. Also, beginning at the intersection of F, M. 2235 and a County Road, buried , cable will extend Northeast on the County Road, 3.5' inside the West Right - of -Way for a distance of 1294'. All cables will be placed at a minimum depth of 30" See Attached Sketch. 336 ED-135 (Rev. 8-75) APPROVAL TO: General Telephone Company of the Southwest Attention: DAVID J. CUSTER Project Coordinator, Area P. 0. Box 1112 Robstown, Texas 78380 The Commissioner's Court of Calhoun County offers no objections to the location on the right-of-way of your proposed buried. commu- ications line as shown by accompanying drawings and notice dated 11-15-83 except as noted below. It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. Please notify Oscar Hahn Commissioner of Precinct No. 4 telephone 785-3141 forty-eight (48) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here- in by and through the County Judge and all the Commissioners persuant to res- olution passed on the day of npcember 19 83 , and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas COUNTY JUDGE .R.E. Wyatt 337 1.1 MILES b 0 n 0 a T" MST. EAIGTO er A aim 'I �AVN� ALE , ., 1n-ic, AV 440%MD W W9T (T po� LAA ' VncA —� FORM ED-172 (REV. 678) GENERAL TELEPHONE COMPANY OF TIE SOtrrl NtS LOCATIM PT. LejsCA . ERAS ocSCRIPMON COJoYKY (J 6f"IFIC ATIotJ- 13Jk1E �it, Ci1.F AL14�tJ Ca tJTY_ TEXAS SIErr 1 �. 1 Garin E_ 1Foo3 338 GOLDEN CRESCENT REGIONAL PLANNING COMMISSION, ADVISORY COMMITTEES Upon motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the following advisory committees be approved: R.E. WYATT COUNTY JUDGE. CALHOUN COUNTY COURTHOUSE. 211 S. ANN STREET - PHONE 512 552.2067 Port LT.., T. 77979 December 13, 1983 Golden Crescent Regional Planning Commission P.O. Box 2028 Victoria, Texas 77902 Gentlemen: The Commissioners Court of Calhoun County, Texas hereby recommends that the following persons be reappointed or appointed to the following advisory committees: AREA ADVISORY COUNCIL ON AGING Alex Dean, Port Lavaca (reappointment) Mrs. Marian Harriss, Port Lavaca(") William Schmidt, Point Comfort (") ALCOHOLISM ADVISORY COMMITTEE Ed Scherer, Port Lavaca (reappointment) Edward Wilson, Point Comfort (") Bill Taylor(new appointment) 2230 McPherson Port Lavaca, Texas 77979 EMS ADVISORY COMMITTEE Henry Barber, Port Lavaca (reappointment) Dennis Nicely, " It It Ann Reeves (new appointment) Port 0' Connor, Texas 77982 Dr. J.K. Smith - Ex-officio " HUMAN SERVICES ADVISORY COMMITTEE Rev. Lewis Petmecky, Port Lavaca (reappointment) Linda Ward, Port Lavaca of Kay Dickey (new appointment) 401 N. Colorado, Port Lavaca, Texas 77979 REW:mlp PUBLIC PROTECTION COMMITTEE Sheriff A.P. Lacy (Reappointment) Dan Heard (D.A.) " W.T. Steen (Chief of Police)(new appointmc 308 Travis. Port Lavaca. Tx. 77979 COMMISSIONER COURT OF CALHOUN COUNTY, TEXAS By R-.E. Wyatt,- .County Judge v 339 HOSPITAL - RENOVATION OF INTENSIVE CARE UNIT Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that Dennis Nicely, Hospital Administrator, be authorized to coordinate the renovating of the intensive care unit with the Hospital Pink Ladies and have the County Judge review the insurance requirements. APPROVAL OF MINUTES I Minutes of meetings held by the Commissioners' Court on November 14th and 18th were read, whereupon a motion was made by Commis- sioner Belk, seconded by Commissioner Mikula, and carried, that said minutes be approved as read. ACCOUNTS ALLOWED - COUNTY Claims totalling $371,662.83 were read by the County Auditor, whereupon a motion was made by Commissioner Mikula, seconded by Commissioner Lindsey, andcarried, that said claims be approved for payment. ACCOUNTS ALLOWED —HOSPITAL Claims totalling $25,852.40 were reviet+ed-by tha-Commissiongrs Court, , whereupon a motion was made by Commissioner Belk, seconded by Commissioner Hahn, and carried, that said claims be approved for payment. COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her report and after reading and verifying same, a motion was made by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that said report be approved. BIDS AND PROPOSALS - CONSTRUCTION OF LOOP ROAD, PRECINCT NO. 2 The following bids were received for construction of loop road but no action will be taken on said bids until Friday: [l 340 PROPOSAL For furnishing all Plant, Labor, Equipment and Materials and Performing all Operations Necessary for the PROPOSED COUNTY ROAD PROJECT for Calhoun County, Texas. TO: Calhoun County Commissioners Court 211 South Ann Street Port Lavaca, Texas 77979 Attention: Stanley Mikula, Commissioner The undersigned bidder has carefully examined the Instructions to Bidders, this Proposal, the General and Special Conditions of Agreement, the Technical Spec- ifications and the Drawings for the Work herein above described and referred to in the "Invitation to Bid" and has carefully examined the site of work and will provide all necessary labor, superintendence, machinery, equipment, tools, materials, services, and other means of construction to complete all the work upon which he bids, as called for in the Contract, Specifications and as shown on the drawings, and in the manner prescribed therein and according to the requirements of the Engineer as therein set forth for the amounts below: ' ITEM DESCRIPTION WITH LUMP SUM AMOUNT NO. WRITTEN IN WORDS AMOUNT BID 1. Construction of 60 L.F. of 58" x 36" Arch Pipe with beveled end sections as specified for a lump sum price of Fce4t,- �vs_ I.._dollars eo and M) cents. $-45 E_�L -S. 2. Construction of 120 L.F. of 36" x 22" Arch Pipe with beveled end sections as specified for a lump sum price of 7 {{�� >�, �; ! AAQ_lAfF�_ ae and cents. $ 77S\ L.S. 3. Construction of 140 L.F. of 30" R.C.P. with beveled end sections as specified for a lump sum price of A/.yl.__A ', ,_, d t d If. ;rF- _F,.,4 dollars c0 and , �/p cents. $ JSSS\L.S. P-1 341 ITEM DESCRIPTION WITH LUMP SUM AMOUNT NO. WRITTEN IN WORDS AMOUNT OF BID -------------------------------------------=----- 1 4. Construction of concrete drop structures and erosion protection for each culvert as spec- ified for a lump sum price ofF6y1, 22„1ni dollars oc $ L.S. and, cents. 5. Install approximately 14,950 S.Y. of processed gravel flexible base as specifed for a lump sum price of 5i,4, tt,n�626d.CW5 L. CD HUG anJ A%n cents. 6. Install approximately 12,800 S.Y. of two -course asphalt surface treatment as specifiedfor a lumpsum rice ofi,.:-ij ice- vi •- t%o an 1do��la s no and D cents. 9R"L%fz ncef� 6\ L.S. 7. Enlarge drainage ditch "A" from Proposed County Road to Barton Ditch and deepen Barton Ditch from Sanderab Blvdto lli�hway 5 as spe31 iced for a lump sum price of ��w�u._. dollars o0 $zA310 \ L.S. and ,_cents. 8. Enlarge drainage ditch "B" from Proposed County ' Road to culvert at Highway 35 as specified for a lump sum price ofFcz{,E L ,,dard -F4-k4 ollars 5�$IS\ L.S. and 4,/ cents. 9. Modify approximately 1020 L.F. of drainage ditch along F.M. 1090 including lowering and installing beveled ends to two 24" R.C.P. culverts and replace base and asphalt for a lump sum price of 1oe'F, o aE dollars and o0 $ 41`to \ L.S. cents. 10. Lower Permian Pipeline across Right -Of -Way as specified for a lump sum price of rD et e -af6E dollars ~ o0 5¢ 7 % \ L.S. and AI-6 . cents. 11. Relocate 1 Victoria County Electric Co-op power pole and 1 GTE telephone pole outside of easement as shown on plans for a lump sum price of AlO dollars and /Vn cents. ri L.S. 12. Lower Entex gas line where ditch "B" enters cul- 35 for a lump sum price ofEzE-A—i k,- vert at Highway dollars ,r /_ . _dlee J o0 L.S. and AZO cents. P-2 342 WRITTEN IN WORDS NO AMOUNT OF BID 1 13. Lower GTE telephone cable at F.M. 3084 Jas shown eFE c`���� on plans for a lump sum price of'�dilars $12OO6a L.S. an A O cents. The Owner will select one of the two following options for preparation of subgrade: UpL mn ?- preparation of 17,100 S.Y. of subgr de by excfootion to grade and compaction by pulling type rollers o{957 rostoAd4,"s 4y fOr"`" dollars pot S. price of and cents. n 2 preparation on of 17,000 S.Y. of subgrade toinclude dudeied 4a ' lime stabilization c m�y tic, asHsp dollars �� ..� $ 7��oc, ,L.S. lump sum price ofcents. and "�o — Total Bid including Optio j `Nf oG a lumPr%ti3olarsf �>���� -��� , cA4. JeE dr/cas / 7�.•sA• TOTAL ---� S' and tf cents. Total Bid including Option 2 for a lump sum price of _Dollars TOTAL e,�gst7.S. Cents. and their all esp dence NOTE: Contractor wricesufromhpublito ounty hdr UtilityCompaniesrelatingto relocation concerning p of the required facility. p_3 343 The Bidder agrees that if awarded this Contract, they will complete all work within calendar days after the date specified in the written "Notice to Proceed" of the Owner commencing the start of the Work. All prices shall include all labor, materials, bailing, shoring, removal, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informalities in the bidding. The Bidder agrees this bid shall be good and may not be withdrawn for a period of 60 Calendar Days after the scheduled closing time for receiving bids. It is agreed that the contract price may be increased or decreased to cover work added or deleted by order of the Engineer, in accordance with the Provi- sions of the General Conditions of Agreement. Accompanying this proposal is a certified check, cashier's check or bid bond in the amount of $ ,j % a </ho esl A, l 6 made payable to the County of Calhoun. It is understood that the bid security accompanying this proposal shall be returned to the undersigned unless, in case of the acceptance of this proposal, the undersigned should fail to enter into a construction contract and execute bonds as provided in the Specifications. In the event the undersigned should fail to enter into a construction contract and execute bonds as required, it is understood and agreed that the bid security be forfeited to the Owner and shall be considered as payment for damage due to delay and other inconveniences suf- fered by the Owner as a result of such failure on the part of the undersigned. In the event of award of the Contract to the undersigned, the undersigned agrees to furnish Performance and Payment Bonds as provided in the Specifica- tions. The undersigned certifies that the bid prices contained in this proposal have been carefully checked and are submitted as correct and final. Date /Z�/Z_ �8 > Signed )f t �C� � / 9' �r P mpany) By 17 (Title) Z (2 A,,Z' (Witness) SEAL (If Bidder is a Corporation) Acknowledge Receipt of Addenda Below: Addendum No. Date Received jZ&lay Address 70n &,- - /'S/ O P P-4 344 u PROPOSAL For furnishing all Plant, Labor, Equipment and Materials and Performing all Operations Necessary for the PROPOSED COUNTY ROAD PROJECT for Calhoun County, Texas. TO: Calhoun County Commissioners Court 211 South Ann Street Port Lavaca, Texas 77979 Attention: Stanley Mikula, Commissioner The undersigned bidder has carefully examined the Instructions to Bidders, this Proposal, the General and Special Conditions of Agreement, the Technical Spec- ifications and the Drawings for the Work herein above described and referred to in the "Invitation to Bid" and has carefully examined the site of work and will provide all necessary labor, superintendence, machinery, equipment, tools, materials, services, and other means of construction to complete all the work upon which he bids, as called for in the Contract, Specifications and as shown on the drawings, and in the manner prescribed therein and according to the requirements of the Engineer as therein set forth for the amounts below: ITEM DESCRIPTION WITH LUMP SUM AMOUNT NO. WRITTEN IN WORDS AMOUNT BID 1. Construction of 60 L.F. of 58" x 36" Arch Pipe with beveled end sections a. �pecified fora jump sum price of %t..X2✓s j_dy2 dollars and A✓)0 cents. $1/400• L.S. 2. Construction of 120 L.F. of 36" x 22" Arch Pipe with beveled end sections as specified for a lump sum price of ��Q ,TZ/n,�s9rIE dollars / E.S. and _yyO cents. 3. Construction of 140 L.F. of 30" R.C.P. with beveled end sections as specified for a lump sum price of !j/1( .(tfwgAr�lQ Sin r-h� tv ��2t_ dollars L.S. and ►Jo cents. P-1 345 ITEM DESCRIPTION WITH LUMP SUM AMOUNT NO. WRITTEN IN WORDS AMOUNT OF BID -------------------- --------------------------------------------------------- Construction of concrete drop structures and erosion protection for each culvert as spec- ified for a lump sum price of 5(X Mr2!2$ 4 �:(JGykuNo2c't dollars 00 and ND cents. $ J�A�. L.S. 5. Install approximately 14,950 S.Y. of processed gravel flexible base..as specifed for a lump Qo sum price dollars $84�Mo• S. and ►Jp cents. 6. Install approximately 12,800 S.Y. of two -course asphalt surface treatment as specified r� ? — lump sum price of1_V-k�'�i-S•x T14ou5-v-" Iars po and PO cents. $ 2��700. L.S. 7. Enlarge drainage ditch "A" from Proposed County Road to Barton Ditch and deepen Barton Ditch from Sandcrab Blvd. to Highway 3��sseQc ie lump sum price ofTit o ars 00 and NU cents.S. , 8. Enlarge drainage ditch "B" from Proposed County Road to culvert at lligh,�ay�.35 as specified for a lump sum price of(pr�(-4A,- 7 k dollars o0 L.S. and IMI) cents. $J�,�• 9. Modify approximately 1020 L.F. of drainage ditch along F.M. 1090 including lowering and installing beveled ends to two 24" R.C.P. culverts and replace base and asphalt for a lump sum price of NiNC IL{DJ�AiJQ C,rlh i ooNwA dollars and NO cents. $ �l'�$DO L.S. 10. Lower Permian Pipeline across Right -Of -Way as specified for a lump sum price of FiJjFTgv,-ASV.( 5ak�3tkvmoh2�1 n (-T'7 dollars Oa and k) cents. $ 5?5�• L.S. 11. Relocate 1Victoria County Electric Co-op power pole and 1 GTE telephone pole outside of easement as shown on plans for a lump sum price of (W6 �vN7✓LcU dollars cJ� oo and !Jn cents. $ L.S. 12. Lower Entex gas line where ditch "B" enters cul- %LUD ' I vert at higghway 35 for a lump sum price of dollars 00 . _ T-lpdSAJa, E�ghr �LaN�licO Srvtl_Fdr and No cents. $Za�_L..S. 346 ITEM DESCRIPTION WITH LUMP SUM PRICE AMOUNT OF BID ' NO. WRITTEN IN WORDS ------------------------------------------------------------------------------- 13. Lower GTE telephone cable at F.M. 3084 as shown on plans for a lump sum price of T-t1)0 (1{cxj A 10 i 4�]N11 dollars o0 and_00 cents. $2?j L.S. The Owner will select one of the two following options for preparation of subgrade: Opt -ion 1• Preparation of 17,100 S.Y. of subgrade by excavation to grade and compaction by pulling with sheepfoot type rollers to 95% proctor density for a lump sum price of FlPj!j IIA0J5�1NS� dollars of and _NV cents. $� L.S. Option 2 Preparation of 17,000 S.Y. of subgrade to include 4% lime stabilization and compaction as spec,iff]i jd �r lump sum price of(IJIA�N44176/, 1)1CilD%W """aollarss / 00 and No �F cents. 31��Z3O' L.S. Total Bid including Option 1 or a lump sun rice of Tl�1iuN l 5wtl�i7U��/hx/ �IyAil/r/NI✓lE{� ollars ca and rycents. TOTAL $7J-t 1�L.S. o Total Bid including Option 2 for a lump sum price of 'rgaE 5C✓EA17f Dollars and ND cents. TOTAL $all D7n L•S NOTE: Contractor will furnish to County with their Bid all correspondence concerning prices from Public Utility Companies relating to relocation of the required facility. P-3 347 The Bidder agrees that if awarded this Contract, they will complete all work within /qo calendar days after the date specified in the written "Notice ' to Proceed" of the Owner commencing the start of the Work. All prices shall include all labor, materials, bailing, shoring, removal, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informalities in the bidding. The Bidder agrees this bid shall be good and may not be withdrawn for a period of 60 Calendar Days after the scheduled closing time for receiving bids. It is agreed that the contract price may be increased or decreased to cover work added or deleted by order of the Engineer, in accordance with the Provi- sions of the General Conditions of Agreement: Accompanying this proposal is a certified check, cashier's check or bid bond in the amount of $ 5 % made payable to the County of Calhoun. It is understood that the bid security accompanying this proposal shall be returned to the undersigned unless, in case of the acceptance of this proposal, the undersigned should fail to enter into a construction contract and execute bonds as provided in the Specifications. In the event the undersigned should ' fail to enter into a construction contract and execute bonds as required, it is understood and agreed that the bid security be forfeited to the Owner and shall be considered as payment for damage due to delay and other inconveniences suf- fered by the Owner as a result of such failure on the part of the undersigned. In the event of award of the Contract to the undersigned, the undersigned agrees to furnish Performance and Payment Bonds as provided in the Specifica- tions. The undersigned certifies that the bid prices contained in this proposal have been carefully checked and are submitted as correct and final. Date (Z112I83 SEAL (If I Acknowledge Receipt of Addenda Below: Addendum No. Date Received Signed !' Jr[}..t-�N.piun V.l t i t l e,`((� IOPo �l(1c�•; . , : .. - Address�Q�X Fo's P-4 PROPOSAL For furnishing all Plant, Labor, Equipment and Materials and Performing all Operations Necessary for the PROPOSED COUNTY ROAD PROJECT for Calhoun County, Texas. TO: Calhoun County 211 South Ann Commissioners Court Street Port Lavaca, Texas 77979 Attention: Stanley Mikula, Commissioner The undersigned bidder has carefully examined the Instructions to Bidders, this Proposal, the General and Special Conditions of Agreement, the Technical Spec- ifications and the Drawings for the Work herein above described and referred to in the "Invitation to Bid" and has carefully examined the site of work and will provide all necessary labor, superintendence, machinery, equipment, tools, materials, services, and other means of construction to complete all the work upon which he bids, as called for in the Contract, Specifications and as shown ' on the drawings, and in the manner prescribed therein and according to the requirements of the Engineer as therein set forth for the amounts below: ITEM DESCRIPTION WITH LUMP SUM AMOUNT NO. WRITTEN IN WORDS AMOUNT BID 1. Construction of 60 L.F. of 58" x 36" Arch Pipe with beveled end sections as specified for a lump sum price oY?`-i2Ca i vou�AN�?..avF N. 4;ke dollars and ,pia cents. Vol 2. Construction of 120 L.F. of 36" x 22" Arch Pipe with beveled end sections as specified for a lump sum price of7j/jErT ociaovn GI=Nr 1Jv},4on&k113ilars and /�/p cents. $ on t.5. 3Te 3. Construction of 140 L.F. of 30" R.C.P. with beveled end sections as specified for a lump sum price of Fove MOVJA�o Sews. 14-4una"r dollars and "I cents. P-1 u $ '7evo2:S. 349 ITEM DESCRIPTION WITH LUMP SUM AMOUNT NO. WRITTEN IN WORDS AMOUNT OF BID 4. Construction of concrete drop structures and erosion protection for each culvert as spec- ified for a lump sum price of l'Ha..--L- T,io�.�.,� o F%vr_ I-1wvn wM dollars 0 and u„ cents. $-T,.S. 5. Install approximately 14,950 S.Y. of processed gravel flexible base as specifed for a lump sum price of Fi n. 1 4+oca ate. dollars -�Y F .h S CZ $ UUD Lor S. and �_),, cents. 6. Install approximately 12,800 S.Y. of two -course asphalt surface treatment as specified for a lump sum price of ►we�r�µcv-,aye dollars and cents. $ Z,o}rAl L.S. 7. Enlarge drainage ditch "A" from Proposed County Road to Barton Ditch and deepen Barton Ditch from Sandcrab Blvd. to Highway 35 as specified for a lump sum price of Twee-Y I tiou,-,cg n dollars CIO and ( 9(2 cents. $ �+, oma 8. Enlarge drainage ditch "B" from Proposed County Road to culvert at Highway 35 as specified for a' lump sum price dollars a and iJp cents. $ r'iu C S 9. Modify approximately 1020 L.F. of drainage ditch along F.M. 1090 including lowering and installing beveled ends to two 24" R.C.P. culverts and replace base and asphalt for a lump sum price of ' �5tx r"- "!5 A, fvn dollars po andy„ cents. $ GFeoo t:5. ;.� 10. Lower Permian Pipeline across Right -Of -Way as _specified for a lump sum price of F�vc TavvaA Air% Fu,,m- dollars 00 and Up cents. $ JC L)"oU -t :S. . T 11. Relocate 1 Victoria County Electric Co-op power pole and 1 GTE telephone pole outside of easement as shown on plans for a lump sum price of I j(? dollars oa and Kin cents. $ O,"t'S. 12. Lower Entex gas line where ditch "B" enters cul- vert at Highway 35 for a lump sum price of T�v �re.sevv- a p 5 %v g&2 dollars o� and, cents. $ 2 7CQ L.S. P-2 350 I ITEM DESCRIPTION WITH LUMP SUM PRICE NO. WRITTEN IN WORDS AMOUNT OF BID 13. Lower GTE telephone cable at F.M. 3084 as shown on plans for a lump sum price of nu ►aov: N2Gt? H Lf c7tzt-n dollars ar), and cents. $ cx� "1-5. The Owner will select one of the two following options for preparation of subgrade: Option I Preparation of 17,100 S.Y. of subgrade by excavation to grade and compaction by pulling with sheepfoot type rollers to 95% proctor density for a lump sum price of t= �czY Fov e baoe�.- �,� n dollars o0 ' and Uo cents. $ 00O 11�s. Option 2_ Preparation of 17,000 S.Y. of subgrade to include 4% lime stabilization and compaction as specified for a lump sum price of FI4Qwr+ roL z dollars [.o and fJu cents. $ + Uoo L.S. Total Bid including Option 1 for a lump sum price of �5 Dug 1-1wvarzao Fi Eirwry ve Irrov� ouo Ac}}ecs '` 166 -1 Ob and �EvE� t� vwic�2ti c��. pn;a oep TOTAL $1 L.S. Aug L.)V GCL'rS Total Bid including Option 2 for a lump sum price of Tweo 14V&.nerm-l� F-( P-rd Ck77 4-c-nati,L-2 Sellars 2�5 -100 �= rve" I,,��� eerttsTOTAL $ L.S. Qup (L10 G�tirs NOTE: Contractor will furnish to County with their Bid all correspondence concerning prices from Public Utility Companies relating to relocation of the required facility. P-3 351 The Bidder agrees that if awarded this Contract, they will complete all work within 1 fo o calendar days after the date specified in the written "Notice to Proceed" of the Owner commencing the start of the Work. All prices shall include all labor, materials, bailing, shoring, removal, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informalities in the bidding. The Bidder agrees this bid shall be good and may not be withdrawn for a period of 60 Calendar Days after the scheduled closing time for receiving bids. It is agreed that the contract price may be increased or decreased to cover work added or deleted by order of the Engineer, in accordance with the Provi- sions of the General Conditions of Agreement. Accompanying this proposal is a ca zlLied check, c&fthi :c,:r or bid bond in the amount of $ 5 `lo a G�.�:c C��-c•�»� ��o made payable to the County of Calhoun. It is understood that the bid security accompanying this proposal shall be returned to the undersigned unless, in case of the acceptance of this proposal,' the undersigned should fail to enter into a construction contract and execute bonds as provided in the Specifications. In the event the undersigned should fail to enter into a construction contract and execute bonds as required, it is j understood and agreed that the bid security be forfeited to the Owner and shall J be considered as payment for damage due to delay and other inconveniences suf- fered by the Owner as a result of such failure on the part of the undersigned. In the event of award of the Contract to the undersigned, the undersigned agrees to furnish Performance and Payment Bonds as provided in the Specifica- tions. The undersigned certifies that the bid prices contained in this proposal have been carefully checked a.nd are submitted as correct , l. J Date De-C /a. /983 Signed Gem By. ( )T/_T �/"pZt�7IOP-i) lIC14 Address 1,15e 19100 6,O.vc2 ES(193 (W' ness) SEAL (If Bidder is a Corporation) ' Acknowledge Receipt of Addenda Below; R Addendum No. Date Received ml I P-4 352 IPROPOSAL For furnishing all Plant, Labor, Equipment and Materials and Performing all Operations Necessary for the PROPOSED COUNTY ROAD PROJECT for Calhoun County, Texas. TO: Calhoun County Commissioners Court 211 South Ann Street Port Lavaca, Texas 77979 Attention: Stanley Mikula, Commissioner The undersigned bidder has carefully examined the Instructions to Bidders, this Proposal, the General and Special Conditions of Agreement, the Technical Spec- ifications and the Drawings for the Work herein above described and referred to in the "Invitation to Bid" and has carefully examined the site of work and will provide all necessary labor, superintendence, machinery, equipment, tools, materials, services, and other means of construction to complete all the work upon which he bids, as called for in the Contract, Specifications and as shown ' on the drawings, and in the manner prescribed therein and according to the requirements of the Engineer as therein set forth for the amounts below: ITEM DESCRIPTION WITH LUMP SUM AMOUNT NO. WRITTEN IN WORDS AMOUNT BID 1. Construction of 60 L.F. of 58" x 36" Arch Pipe with beveled end sections as specified for a lump sum price of e4e7%oa Aetye/a.,1,ell s,A-ia.- yr/ po and '? e _ cents. S. 2. Construction of 120 L.F. of 36" x 22" Arch Pipe with beveled end as specified for a lump sum price ofrwe !sections Y�iaa-1we, iw l0A4sc o0 and -p ents. $ 5, L.S. 3. Construction of 140 L.F. of 30" R.C.P. with beveled en�dy sectio/ns as spec/ified for a lump sum price of _lgousArv! S. Y �i /wJit� t.X �c �a �r dollars d G and cen s. L.S. P-1 353 NO. ION WITH LUMP SUM WRITTEN IN WORDS AMOUNT OF BID 4. Construction of concrete drop structures and erosion protection for each cu vert s spec- i ied for a sum price of. e a�Sa✓� uwk? h. �TMlum silr dollars o0 and /.D cents. $37 JG.-�S, 5. Install approximately 14,950 S.Y. of processed gravel flexible base as pecifed for a lump do sum price ofS4X�Nm au. Jwv A&Ww ki*4 ;.'✓e $ 7 375 L and G - cents, 6. Install approximately 12,800 S.Y. of two -course asphalt surface treae�t as specified for a tm lump sum price of ` ,��J/J - dollars 00 and °' r,egts $ GUt1, �. 'r it y w o.a ,n j,J 6e!%A,- s 4 /YI r. eW/S 7. Enlarge/drainage ditch "A" from Proposed County Road to Barton Ditch and deepen Barton Ditch from Sandcrab Blvd. to Highway 35 as specified for a lump sum price of dollars and -G - cents. // / /!� $ j F% ee,V o x I At^ /j//NG /j uw� l� Tw lr✓7 S /� i Ar) 8. Enlarge drainage ditch "B" from Proposed 10unty Road to culvert at Highway 35 as specified for a lump sum price of dollars and [ -a- I cents. d d (� $ /3 30 a. a C S. 9. Modify approximately 1020 L.F. of drainage ditch along F.M. 1090 including lowering and installing beveled ends to two 24" R.C.P. culverts and replace base and asphalt/ for a lump sum price of "ix V1d,/ Awo %�.v� zL Ti✓tv✓t`9 dollars do and _p- cents. $_/off aO.�L,S, 10. Lower Permian Pipeline across Right -Of- y as specified for a lump sum price of F✓l` A"o 7cJeW l4 S ucw dollars and , O - cents. $ S l a 7, L.S. 11. Relocate 1 Victoria County Electric Co-op power pole and 1 GTE telephone pole outside of easement as shown on plans for a lump sum price of dollars and cents.. $ -4 - L.S. 12. Lower Entex gas line where ditch "B" enters cul- vert at Highwa 35 for a lump sum price of}�X osnwl SK Aa,W ci ee 14 ,eI✓a dollars e A and _ h- cents. $ 1„S, Fa% 354 1 ITEM DESCRIPTION WITH LUMP SUM PRICE NO. WRITTEN IN WORDS AMOUNT OF BID 13. Lower GTE telephone cable at F.M. 3084 as shown on plans for a .lump sum price of dollars 0 ts. $ — 0 — L.S. The Owner will select one of the two following options for preparation of subgrade: Preparation of 17,100 S.Y. of subgrade by excavation to grade and compaction by pulling with sheepfoot type rollers t�9/ 95% proctor density for a lump sum price off.iuhja— eia6dollars Oo and cents. $ O. D L.S. Preparation of 17,000 S.Y. of subgrade to include 4% lime stabilization and comp ction as specified for a lump sum price ofsiXjy ✓c ,Pa/ Ewa Atw.dollars D v aadq.;olwa�ge a,•d-cents. $6' ��9. L.S. Total Bid including Option 1 for a lump sum price of Dye A &'WOL"Lv 2 Zu rt•:r Ac :CLC4 Fogy,- dollars 40 and �3 . cents. TOTAL $ g /f L.S. Total Bid including 0,P ion 2 for a lump sum price of lw' o hvwked 74 a.��a arvt 7Aa 4, 74A .Sveo6c 4 Demos p asd_j! ✓, 4 -YJ,'g J -O— cents. TOTAL NOTE: Contractor will furnish to County with their Bid all correspondence concerning prices from Public Utility Companies relating to relocation of the required facility. P-3 355 The Bidder agrees that if awarded this Contract, they will complete all work within 30 O calendar days after the date specified in the written "Notic� to Proceed" of the Owner commencing the start of the Work. All prices shall include all labor, materials, bailing, shoring, removal, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informalities in the bidding. The Bidder agrees this bid shall be good and may not be withdrawn for a period of 60 Calendar Days after the scheduled closing time for receiving bids. It is agreed that the contract price may be increased or decreased to cover work added or deleted by order of the Engineer, in accordance with the Provi- sions of the General Conditions of Agreement. Accompanying this proposal is a certified check, cashier's check or bid bond in the amount of $ Z/ made payable to the County of Calhoun. It is understood that the bid.security accompanying this proposal shall be returned to the undersigned unless, in case of the acceptance of this proposal, the undersigned should fail to enter into a construction contract and execute bonds as provided in the Specifications. In the event the undersigned should fail to enter into a construction contract and execute bonds as required, it i understood and agreed that the bid security be forfeited to the Owner and shal be considered as payment for damage due to delay and other inconveniences suf- fered by the Owner as a result of such failure on the part of the undersigned. In the event of award of the Contract to the undersigned, the undersigned agrees to furnish Performance and Payment Bonds as provided in the Specifica- tions. The undersigned certifies that the bid prices contained in this proposal have been carefully checked and are submitted as correct and final. Date ld 1d - 93 (Witness) SEAL (If Bidder is a Corporation) Acknowledge Receipt of Addenda Below; Addendum No. Date Received Address�'L���F G ate+ e u P-4 356 PROPOSAL ' For furnishing all Plant, Labor, Equipment and Materials and Performing all Operations Necessary for the PROPOSED COUNTY ROAD PROJECT for Calhoun County, Texas. TO: Calhoun County Commissioners Court 211 South Ann Street Port Lavaca, Texas 77979 Attention: Stanley Mikula, Commissioner The undersigned bidder has carefully examined the Instructions to Bidders, this Proposal, the General and Special Conditions of Agreement, the Technical Spec- ifications and the Drawings for the Work herein above described and referred to in the "Invitation to Bid" and has carefully examined the site of work and will provide all necessary labor, superintendence, machinery, equipment, tools, materials, services, and other means of construction to complete all the work upon which he bids, as called for in the Contract, Specifications and as shown on the drawings, and in the manner prescribed therein and according to the requirements of the Engineer as therein set forth for the amounts below: ' ITEM DESCRIPTION WITH LUMP SUM AMOUNT NO. -------------------------------------------------------------------------------- WRITTEN IN WORDS AMOUNT BID 1. Construction of 60 L.F. of 58" x 36" Arch Pipe with beveled end sections as specified for a lump sum price of /,-,:,. �/�� .rv„ N G/mod dollars and ti cent . S. 2. Construction of 120 L.F. of 36" x 22" Arch Pipe with beveled end sections as specified for a lump sum price of/&-4.-.;e A,,,:/-�F�//., dollars and ti cents. 3. Construction of 140 L.F. of 30" R.C.P. with beveled end sections as specified for a lump sum price of ���_P��,/ dollars an �,/ c nts. P-1 357 NO. WRITTEN IN WORDS AMOUNT OF BID 4. Construction of concrete drop structures and erosion protection for each culvert as spec- ified for a lump sum price of 7er\ c,nA dollars and N o cents. $1 OFboD. oa L.S, 5. Install approximately 14,950 S.Y. of processed gravel flexible base as specifed for a,,.a sum price ofSeve.4-NreeTno�,n„a`,E h� dou Lars $�3g ,00L.S. and N cents. 6. Install approximately 12,800 S.Y. of two -course asphalt surface treatment as specifiedufo,�� lump sum price ofTiueni4-+mc��o�x dlTwo �o71`ars 13 and No cents. 7. Enlarge drainage ditch "A" from Proposed County Road to Barton Ditch and deepen Barton Ditch from Sandcrab Blvd. to Highway 35 as specified for ' a lumpsum rice o d:F H "idol P fSGann een �ou,om wY dollars and No cents. "B" $11,4Oo.eo L.S. 8. Enlarge drainage ditch from Proposed County Road to culvert at Highway 35 as specified or a lump sum price offJ',"y•1yo >o afoot NQ.d.ea', d0 ars and ►Jo cents.' $ fi,Y+D.00L.S. 9. Modify approximately 1020 L.F. of drainage ditch along F.M. 1090 including lowering and installing beveled ends to two 24" R.C.P. culverts and replace base and asphalt for a lump sum price ofc- �housoma �-,,C%V� ��O,AreA dollars and N o cents. $ $O�,o L.S. 10. Lower Permian Pipeline across Right -Of -Way as specified for lump sum price of 7t,\n0 c(,."8 � 0 - \-\Q ar J dollars and Nn cents. 13 11. Relocate 1 Victoria County Electric Co-op power pole and 1 GTE telephone pole outside of easement as shown on plans for a lump sum price.of N o v e- dollars , and N o cents. 12. Lower Entex gas line where ditch "B" enters cul- vert at Highway 35 for a lump sum price of 1wo- Tv,00soya,s,Y-u�r,ar�a �'.�� dollars and No cents. $� fo5L.S. [lam 358 ITEM DESCRIPTION WITH LUMP SUM PRICE NO. WRITTEN IN WORDS AMOUNT OF BID ------------------------------------------------------------------------------- 13. Lower GTE telephone cable at F.M. 3084 as shown on plans for a lump sum price of One.--�Vouso �'�n<e.e.. �v•n�cec�. dollars and n]a cents. $ BBOo.00 L.S. The Owner will select one of the two following options for preparation of subgrade: Preparation of 17,100 S.Y. of subgrade by excavation to grade and compaction by pulling with sheepfoot type rollers to 95% proctor density for a lump sum price of5',x4y-scver�Tnou�o�a',fou<- dollars and ND cents. $L 1,- 0: eo L.S. Opt —ion Preparation of 17,000 S.Y. of subgrade to include 4% lime stabilization and compaction as specified for a lump sum price ofSeve 1-�',oeTHou.ard S,c !i a.�a dollars and Q� cents. $7S,b00.00 L.S. Total Bid including Option 1 for a lump sum price of C�o•4� a��lThra� �•okl11��n dollars and and cents. TOTAL $ 383'10.=oL.S. Total Bid including Option 2 for a lump sum price of 'T.04\U.a.ta°,Dollars and fJe cents. TOTAL S70D, L.S. NOTE: Contractor will furnish to County with their Bid all correspondence concerning prices from Public Utility Companies relating to relocation of the required facility. P-3 359 The Bidder agrees that if awarded this Contract, they will complete all work within 150 calendar days after the date specified in the written "Notice to Proceed" of the Owner commencing the start of the Work. All prices shall includ(• aLl labor, materials, bailing, shoring, removal, overhead, profit., insurance, etc., to cover the finished work of the several kinds called for. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informalities in the bidding. The Bidder agrees this bid shall be good and may not be withdrawn for a period of 60 Calendar Days after the scheduled closing time for receiving bids. It is agreed that the contract price may be increased or decreased to cover work added or deleted by order of the Engineer, in accordance with the Provi- sions of the General Conditions of Agreement. Accompanying this proposal is a certified check, cashier's check or bid bond in the amount of $ Five Percent (50) made payable to the County of Calhoun. It is understood that the bid security accompanying this proposal shall be ' returned to the undersigned unless, in case of the acceptance of this proposal, the undersigned should fail to enter into a construction contract and execute bonds as provided in the Specifications. In the event the undersigned should fail to enter into a construction contract and execute bonds as required, it is understood and agreed that the bid security be forfeited to the Owner and shall be considered as payment for damage due to delay and other inconveniences suf- fered by the Owner as a result of such failure on the part of the undersigned. In the event of award of the Contract to the undersigned, the undersigned agrees to furnish Performance and Payment. Bonds as provided in the Specifica- tions. The undersigned certifies that the bid prices contained in this proposal have been carefully checked and are submitted as correct and final. Date December 12, 1983 Signed Kinchen Construction Co., Inc. K. D. Lg%jany) Byl�r� President 7^ I (Title) (Witness) SEAL (If Bidder is a Corporation) Acknowledge Receipt of Addenda Below: Addendum No. One Date Received 12-1-83 Address P.O. Box 84, Port Lavaca, Tx. 360 Il I The Court recessed until 10:00 A. M. Dec. 16th, 1983. BIDS AND PROPOSALS - INSURANCE, COUNTY EMPLOYEES The following bids were received but were tabled for further study: A Mutual Company P EMPLOYEE HOSPITALIZATION DEPENDENT HOSPITALIZATION MEDICARE PRESENT PROPOSED $. 89.54 $ 96.35 $150.09 $161.50 $ 61.08 $ 65.72 These rates, as previously noted are based on anticipated liability. It will alwaysbe our intention to provide you with the best possible coverage at the lowest possible cost. We appreciate the opportunity of serving you as your group insuror, through the offices of Leo and June Westerholm and John D. Winder. Should you have any questions or if we can be of further assistance to you in any way, please do not hesitate to contact us. U Gi/ OHN D. WINDER Home Office • Post Office Box 60219 • New Orleans, la. 70160 361 Blue Cross ivAv Q Blue Shield of Te�s Marketing is Y:I'i:7 $100.47 PLAN 11 $ 86.75 PLAN 111 $ 89.20 $184.89 $160.39 $162.14 These rates are firm for an effective date no later than 2/1/84 and guaranteed for JZ months from the effective date of the contract, based on the census. Maternity benefits are payable for all female participants. Insured dependent children will be covered to age 25. Disabled dependent children may be covered to any age. All pre-existing conditions will be covered from the effective date of coverage. The above rates were based upon data made available by your agent of record. To the extent that this information varies, so will the rates vary. Rates based on enrollment will be guaranteed for a term of 12 months beginning on the policy date selected and are based on the employer paying 100% of the employee cost. 362 1 BUDGET AMENDMENTS - ALL FUNDS Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the following budget amendments be approved as sub- mitted by the County Auditor and that $1,000.00 be paid out of the unbudgeted fund for emergency medical service eqquipment. (Amendments recorded Pgs. 365-404) BIDS AND PROPOSALS - AMBULANCE AND TRUCK Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the County Auditor be authorized to advertise for bids for an ambulance for the Seadrift Fire Department and a 1 ton chassis for Port O'Connor Fire Department with bid opening set for Monday, February 13, 1984 at 10:00 A. M. BIDS AND PROPOSALS, LOOP ROAD, PRECINCT #2 A motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that upon the recommendation of G & W Engineers, Inc, the low bid of Wade Construction Co., Option #2, be accepted in the amount of $215,700.00 to construct Loop Road between Half League Road and Six Mile Road, and that the County Judge be authorized to sign said contract with Wade Construction Company. EXTENSION SERVICE - COMPUTER SYSTEM Gilbert Heideman, County Extension Agent, met with the Court to discuss the computer system that is being installed in 25 counties in the State of Texas. The computers will be installed by the Extension Service but will be available to anyone in the County. Mr. Heideman said there will be no cost to Calhoun County for purchase or installation of the computer. BIDS AND PROPOSALS, CARS, SHERIFF'S DEPARTMENT Motion by Commissioner Belk, seconded by Commissioner Lindsey, and carried, that the low bid of Main Ford -Mercury be accepted for four cars for the Sheriff's Department. ACCOUNTS ALLOWED - COUNTY ' Claims totalling $25,063.39 were presented by the County Auditor, and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Lindsey, and carried, that said claims be approved for payment. 363 ACCOUNTS ALLOWED - HOSPITAL Claims totalling $229,888.52 were reviewed by the Commissioners' Court, whereupon a motion was made by Commissioner Mikula, seconded by Commissiiner Belk, and carried, that said claims be approved for payment. TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT The Tax Assessor -Collector presented his report for the month of October and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that said report be approved. THE COURT ADJOURNED. 'J I 364 12/09i33 T'nE COINT'Y OF CALNCUN PAGE BURG , AMENDMENTS DECEMBER 16, 1963 ACCOLK # DESCRIP1 DON CLPRENT BUKET B;_D6ET AMENDMENT PROPOSED BUDGET 15 315310 1 CURRENT TAXES 274663i.00- 20000.00 2726631.00- REVENUE 15 315310 2 DELINQUENT TAXES 0.00 20000.00- 2ON-JO.00- REVENUE 15 3_5319 1 PENALTY & INTE.EST-CURRENT 0.00 5600.00- 5600.00- REVE.iUE i`_• 315320 -, BEER PcR�"IT£ 90.00- 70.00 20.00' tEVcNUE 15 31532 7 SEPTIC TANG: ?ERMITS 2Lti0.00- 200,00- 2200.00- REVE:` !E :•C : 5_K" S CHER BUIf_Die PERMITS 500.00- 300.00- ._Ci:1C.0G- REVEN": - 15 315332 II GAME REFUGE i00U.00- e00.00- i300.00- REVENUE !.6 315332 12 ..._SINE AUTHORITY 0.00 600.00- 600.00- H',0iUE 13 : ,JIL OEF� __ "tEFi(P; _.•0, l;t•.i i _NG Ir_. 7 533:., 22 L'e_ Ril ATT:I,IEY _ ir 1fOiU.`i'_ Ef.: C :'C ] 56, 4 22 « TATE q R_ili . -PP ST ATTY OF =CE O.::U -_••!u. v:• n- 3E'v_N C =0 T E RiX ` rc t 4 :UO .OG- 30f..0U- ' 'r 3: -;ER'JIGES ,w ,.�Y ..°a:4 PJR LAVACA CM v0- 510.A:11- -n - 15 'i1F.'•4Q 35 :�fi _�:'TY I =N: ULI'3E 2 f .Q 0'0 0- 1C, i1! ), f 'S0'i. 0(.- _.,-i,: E scY_. _ 15 315„4i! .•2 'rntR.c AND :j :1.: •'h:+: Ec )O- -Yy:`I ill. LtULS. cf, ._.0 el_ -1 3iC:•40 ?: 1- =f�UNTY 75000.00- _`_00,0fr ,=5ti:.i1;:..RE'JE:iIE IS :3iSs40 TAX P.L ECT'1R 70000,(9)- iIJU:}.Oo- nE'': s,5340 40 iIIS?RICT CLERK ..,v0.06- 600O.00- _•J00.00- R J_NUK iJ 31534:: s9 :AX �.3L-E iJR 0.00 Y50. 00 ._:. Ufl- 1_lili4L:-_ _C_:42 4'% :NFMATIG;. 3IS3 2. 50 CRIMINAL s'ICE PLAi?iNL, S c: , ll.Uf- , a^5 • R vS.UC- E,-- 15 315342 52 LAW ENFORCEMENT OFFICERS 125.00- 300.00- 415.00- REVENUE i5 315342 55 VA I•."iSPECTION= nEALiti DU T. 0.00 70.00- 70.00- REVENUE 15 315344 201 CITY OF PORT LAVACA 300.00- 5000.00- 5300.00- REVENUE ' 15 315344 203 CITY OF SEA RIFT 0.00 195,00- 195.00- REV'EiUE 365 210'>;?"s T'E CCvtiT; JF Cn OUN PAGE 2 :ipDHT AFi-DINENTS , DECEMBER 16, I983 ACC"U T k DESCRIPTIri C IRRENT EtRi:ET SUDI AMEND-42NT 0ROPOSED EUDG r'c• JI:::.J:,i� ?LV.^f O. UO 211 Oil, DO- JL vU- `'tiE"l•E "Ss50 6i __F1H COURT, f'RE l%1 #i 11000.00- 20:1G.0G.- 1"ID00.00- K"JENJE JUITTCE ii 7 .: F��IN_r 3 "yq }C::i, }Q- '�i,'In ff- i4 fl},!1G- h^ it .J.E V.J .: _.,_. T•J iU:Ot. j- `7J(i. Ui` .500•..)rj REVENUE ' 8_7:'.: =.. 1i000.00— 0t ... a. ''O:JR?. :ECIN;. nr• 5000.0.0- 1Wo.00- 700111.06- R VUEJE S:150 6:l .7 -_''c_ iryOG, }t�- 7( O_ iu 1„)(- IN '-C 61OJi. GG- �. ji a`000.00- 45000.Oft REVENUE _` _. it•. I t.',�.: ia•__ME i) z362 CC ' AN'rEi SC.t )0- 3itR t 217 0— E IJ7?H .J`!I- :tt'TL['"iG rn01 r0- 58Gi;.,?G— 6S00.00- REVENUE , 75 tib _-ACrt YA_TIEf• 20:i,UU- 6.00.(10- 800.00- REVENUE (:O,OG- ..J01. UU- 8100.lu1- REVENUE `'sb2 7E A_RPOR` EASE INCOME 2000.OU- 2510.00- <500.00- REVENJE nY TPL_F%1_iNE_ 20 Ni- 20 00 REVE !r •5365 OM; 7 SS ON VENDING MACHINESREVENUE __ _,:.•n. 80 ._� :o.eO:i QN tENi+iN: :I:CNiNE� i000.OG- i000.0u 0.01 - '.=-_6 c": "u'UNN CLER: 0.00 40.00- 40.00- REVENUE iiSJHANCE D. IDENBS 1000.00- 7000.00- 8000.00- REVENUE _69 0REBATE- P PRVOS=FE'_iEkE 0.00 5000.00- 5000.00- REVENUE ".. '5351 C, M-1-1ELLANEOUS REVENUE O.OG 400.00- 400.00- REVENUE %ron, c T T TAL 31r 71.W- 25'r.i0- 30"00- 1 : n;:4•9 i5 401202 G MEDICAL INSURANCE 2845.0E 1425.00 4210.00 COUNTY JUDGE i5 401204 U :JCR' "I'S :J1MP.ik . MOO 1.00 79.00 :COUNTY JUDGE , iS 401205 U UNEMPLCI'fMENT iNB. 58.00 50.00- S.00 COUNTY JUDGE Dc ARTMENT TOTAL 401 298i.00 1376.00 4357.00 366 12/09i83 ACCOUNT # ➢t f,RIPTION 15 402414 0 LEGAL FEES 15 402430 0 LEGAL NOTICES i` 402452 0 J`EIBERStiiP DUES ➢FARTMEN; TOTAL 402 15 403202 0 "E➢ICAL INSURANCE IS 403203 C. RETir^,0 ENT 15 403206 0 UNEMr )YMENT INS. '5 40cd45' G MA_hi\E MFi`iiLhI,E P li1 `iiT.A 4au uc; RTM _ L ` 405420 0 TE ='r'r, dE I F'ARTMENT i L 4i15 1 5 4!J6202 (, a 4 I!SIRA N�.E IS 406426 Ci TELEPH. NE EPAR ME'i" TOTAL 476 IS 4694K. 0 L:.SURA.NCt 15 40%^483 41i ;LRHI 'vE-JE i:.LGJ a E !Vif 'ENT :5 407420 42 IIIJin"iOE - LiRBiLITY ➢EP,ARTMIENT TCiTAL 409 15 426418 0 SPEOiAL COURT REri_RTtR IS 426417 0 OUT GF COIJNT'Y LL'a\ACY 15 426418 U DEFENSE ATTORNEY IN I;NACY 426419 0 JUDOE 15 4264al JPECIAL ,i}"`ES^ 0 InERIFF FEES -OTHER i I T4E COUNTY OF r_.ALHOUN PACE S BUDGE +MEd➢MEN T S ➢ECEMBER 16, 198S CURRENT BUDGET BUDZ AMENGMENi . PROPJSE➢ BUDGET 40000.00 35000.00- 5000.00 CUMMi£SIONER'S 'COURT 700.00 100.00 800.00 COHIiiS=i4 ivER'S 1750.00 500.00 'K50.00 COMM ISSIutdER'.3::uUnT 42450.00 34400.00- 8056.00 2304.00 4600.00 12904.00 COLT` Y CLERK' 5995.00 500.00- 5495.00 COUNTY CLERK 22.00 175.00 3-.")0 !NT y.LLrr.. 1 50.Orj 300.00 :'?Si+.OU ;=i _'.`. Y . ERK i 11�J'i.\ili "v5.' 4LLJ0`J DO i60.0i; 466. 1jr, Lnn.` SE:RIC.c 300.00 750.0'0 f 4`t . K• 450.00+ ... 's_ r ' L _N T 1717.00 °78.Ou 10 GOOD. 00 14200.00 24200.Of. OEtcRA! EXPEP,SES IT006.00 i3753.00 24553.00 i50i400 500.00- 0.00 :; '' T f .; IRT 750. 00 750. 00- 0. 00 COAT Y IXJR i 4`41.00 450.00- 0.00 CO! LINTY COURT 200.00 200.00- 0. 00 COJ'NT Y COURT 600.00 500.00- 00. 00 .GCNTY COURT 367 T';E ;04\T}' OF ', C:Jh FA)E 4 3CDu'ET AMENOMENi3 DHEMB-1 16, 1983 ACCU_Pdi # DESa_R;P,;GN CURRENT BUDGET B'JUGET AMEN:CitiIT FROPCSEC BUDGET , DEPARTMENT TOTAL 426 35U0.00 3400.00- i00.00 15 430202 U MEDICAL INSURANCE 0.00 50.00 50.00 JUVENdI-E CCUR7 -` --'.11 1'3 U JC�;Ri AFP;'_t:TED ATTr,FPEv 1491.00 5).00• i54i.00 ^JvENiLE':a_•URT i` ^0 80 4 4_C i; ^-r-. cr � " *` SHEF'IFr 'rc� •:i,i_ ,:JiliES 600.00 Grin o- .Of 17r 00 iJ. JU4EPdILE COURT ._-5yii•._... (''Al +3i7 91.",0 ::no _u t.•,•_ RA.,:_E 0. Oj 80.00 DISTRICT CrlURT .5533U U a.ERUk CJ, 5 200.0C; C0.O0 'rn).00 dI5`:FiCT _: 435<i,:3 . vr;?iTFAC:i `:G,e IG'c5 420, 00 400. 00- 2D. i)C DialRll; COURT - -:^11? a'.RT igrrV_':; E`J AijG:>.'-., :c7i i �i7 557 r .,7 UU JIS:�iH :a••.ni :54io is SF'E.IAL CG•Jr,-`F'E"l'RTER 500.OU 5000.00 5E' 0.01) DISTRICT COURT 542, 0 p0, Air 75U.OU 750,00- 0.00 11113TRIICT .XURT i ,C 4,, •'I 1 E C O R i F -r c'Ir• `I 1._U.UO :COAU 2`.•0 00 C T°af iGIRT ? ,.. :,.�.,_:_"�_' ._.; .s.: d:,.-_ i _: .3425l. MT.r:ST.J''jL0E SFEC 5001.(if" 600.00 130O.QQi I.`SlP1 rT I,;IJDRT I;, =ES - OTrER 500.00 150%00- ;).Uri D13TRICT :OURT DErAR?`1EMT TOTA 43`.• '9170.00 222U.00- 16950.00 tc. sE 02 ._ cJc C IM; `, rNS !R."ilE _ _AL . U _ 41 4. 0 4 l c t 1500.00 -:4. D J_. U sJ.-i�, -, , i5 450206 U t!NEMFLUYM'eNT "INS. 106.00 95.00- iI.00 DISTRICT CLERK 45033U 0 :CE?,0X :UPHS 1700.00 600.00 :00.00 01'3TRiCT CLERK _r• 45IJ420 0 TELEPNIadE 130O.0U 175.00 1475.00 DISTRICT CLERK .I_r AR MT 7<.�_.CK1 2830. UI '4d2'U 15 455114 U PETIT JURORS 500.00 200.00 700.00 JUSTICE OF PEACE 15 455202 0 "ED:CAL itiXNCE 0.00 10U.00 100.00 JUSTICE OF PEACE 15. 4552U4 u kURKt9'N5 DUMP. INS. 52.00 1.00 59.CU JUSTICE OF ?t CE 15 455403 14 J.P. ADMINiSTRATIUE HEARINGS 500.00 120.00 650.00 JUSTICE OF PEACE , 368 ACCOUNi ! 2«g& 5 455420 ; TELEPirONE 5 455421 ,qm Nq 3 4554018 r »; 2£ r z . s e ! CAL E 3475204 uW »& m, ea a 0 N »I E z 4754220 0 £ G a ;— E e+ DUARTMEN',t a am J. nay E! e 00395 ;mom ANECUS 5 490430 ,. : NOTICES m£ 7, z e ,2;i E z a , I N 154 a ,Aar :a 54 14463 ,A:I»vB DPA»EBT et eqm c3 qa e+m ,.7. e 495266 a T E 3 415411 ,qam « e z rAGE 7r alaA* PAGE , BUDGET AMENDMENTS n ± eM7a,uE 31JIL.3 �JM'E +,oEauE &# MIN 200.00 A;a OF PEACE &m am mm J J 7 ± m± ±& +a JUSTiCE ems: m 1606.00 751.00 < m a 31 Orl. a 3q» m± um 15.2.00 e3WU 2. m »4 Sg9a 2 a 11200. 010 a ,. «r qa »a . ayc m ± 4626,00 wCl. « ± w .1500.00 &a »± Ga: « ± 21F,10. of, ? 3 :m± 7a !ma 5 my ma< ym vy s6 T ± . mGr 2 + :@ ma 5y ± 00.m =« A r2«<my a a a aq. s. R z M. m y+ as a 27 s W� '62.00 i2,19. + G& � a2:q3 � R ± 6 !y3 a 7sD+ 6 7a qa s2. 369 T4E COUNT'i F ';ALH: IN PA::E 6 HE: A"Ei GHEN':8 A-; a rce�i " .••_ fRREN RCE RC] T AM IM^. FR S^ [R:D;ET pOtJ -' c:i 0 P4'vSD;ALS r• 00 4 .O.ItO- 1.00 '"'1' i�'•�i�. ^G°�X11 LU.;i:1 .::DirOR`s 15 4. ,'S"_2 C Si M ',RER. iP CUES O. 20' ,C 5 C' .0 . 205.0UCOUNTi AUDITOR'S DEPARTMENT j4kR 4/ `daARY 3GN[1=, i00.00 5f:.00- 50,0O _:AUNTY AUDITuR''S Dc AR MENT c45 _ uv.z.E, �� i :_`,CI :r: SG.IiV- 1;.00 i7lii0.`} AliiirtiJY` DEPAftTMt4T EPIr =YEE:: 450,00 450.00- 0.00 BOUNTY TREASUR k": DEPARiaE' -: ,:,•2'71 E=Q:AL . S'?a6tE 2079.00 ;00.00 Li79.00 ::;JU1TY iiEAeJRER` DEPARTMc' - Jr 12J. �' 1.1.01. r •- LUJN rt:r r„CKc`c _ •E'Wi'-' 497 :;n14.1i(J 470.00 .'4�'4, �, i 0 .=_:AL=;E;LIRi"Y t'6.0U <.+. 2000,0f 10306.00 TAX COL: TORS DEPARTMENT - - -.?2llc, : i?Eii i!.AL ..,::i�'iiNL_ 5-�c i .4 �!: .;•il �n:, �_�!: •: ,..'7li 1: ii].:VS,(Ifl - ter-• iA{ ;.GL�E.'a'UR �'J JG h:(� (>li ( IY Y ':I .r) t5r K 3Gf0 lU(ryii. TAX COL"_ M^ C iIR DEPA. N' ._ .'. c.-i n_ .:�!:� -'a.y. .:._INS. ., _. 7:i a.`:0 39G. 10 TAX _�__J_.-:rt i Dui•. � 2i?j 0 _.=hiFLCiPiE:'+7 _:,__ A,'i-- 52t.01 i 45G.0ti- 7Ed.60 TAT. -_- EC:I JR` DE'anii?c':: Zl 2,000 321.00 :25.00 ?A% XL-E 76'i EPAR"ME: 2500.0U '+� .: JL�.00 f: 5G0u,:1:. 1 ^ rEG� TAR COLS^ELTOR'C J�r.RTI1EN tirU�t, iJ•: _c. v.'")v �•t. fi.) .71 i}i{. it' - +JR+': D ."°`i:lE}. O LEGAL NiiTIC^EE. 50.00 600.00 650.00 TAX C0LLE T13 S DErAd MEN7 .,?430 DD AR6l.'NI T AL 499 47239.00 <0176.00 50165.00 0 CCiliRiR::TIG!'! "[: EXPE SE 15!000.00 027000.00- 123000.00 TAX APPRAISAL iuST"r,i'T ['=''AR-m-MT 'JTAL �f ltl i.^'•V'tll}J. J'•.I �lilUfl.11ll- i2'0000. 00 _ =.0201 0 ct!C A'_ SECURIr'Y 5777.00 000.00- 4777.00 RUIl_LING DEFARTiiENT i5 51U: °62 : C1:itAL iii:: Rri:d.0 0 ;7 '"' :506.00 2400.00 10906.00 RUILD;NG DEPART.ViT i5 5jMk. O UNEMPLOYMENT Iir'SJ•n^ANCE 317.00 275.00=: 42.00 BUILDING DEPARTMEi, 15 510356 0 TOOLS 2013.00 200.00 400.00 BUILDING DEPARTMENT ' 370 12/09/83 THE CCUNTY OF CALPICIUN PASE 7 B!'DET '1uM-wT:a DEECEMBER 16, 1983 # DESCRI'rT ION CURRENT BUDGET WE -GET AMENDMENT PROPOSED BULIGET 'ACCOUNT 15 510420 0 TELEPHONE 600.00 50.NJ 650.00 BUILDItiO DEPARTME;JT i5 5'0440 71 UTILITIS-COUREAU3E ANi. -Ail 7c".000,00 2500.U0- 75500.00 6uiLE. DEPART`MEN'T 15 510440 72 UTi'_ITiE. AORI:IlLTiRE BiH'. 17000.00 3200.00 2CLCO.{IG 3UILDIQ DEPIR.NE'lI It .., `:r44 J U 73 r . to ,,. IC., UTl_iT.ES-CJ15T'�=' _t A�,n_J, .3W rr L,• J.1� FQq{i. 0r , . � 1 .0 19000.00 , 0V'1 C(: �. YA.. .:ENS _,:'i}iv u . „n..i l 15 :�.{t4y� 4 U!IL I1c-3-H_n,.:-: .. ,� .'•:e1Lu IN:_ 2 OO. 00 410.00 [65G.00 B_:unV•J J H; ::._;.: iv 51 „C44{: 76 •JT, i lt.,aRJ;.lt i LIBRARY 1600.00 450L00 1050.00 B:iI'_c: vc: DE. AR:;:tt,. IS 510450 0 "ll- 1iH,II..,AINi"N.at 3000.U0 i000.00 4iir01n,0. P••E-: Rc.TAN :c 104e. 2 H71 REP. 7H8_COURT0!-^ Nr. ,L a00G.00- I2V..,0?rtJ c:r;; _ JiI.•I tPAR- ^yi_ , 15 Ct 9 a.0 _ O .:itrAlnS- _�_ A, . T!'R 1": rC LS`C. hRICi•L _ n_•.__:,.,.; - ;WO.UC 2000.00- ..; 100j.)C• - - fl.•A.- L'lIT D_;+`;::._.,. i5 `41i452 74 kEP'AIR_. PEA`_TF; !!N:- BU:_DINCS 1000.00 11><i.00 .� .. c.l �,i452 7 5 --A T"r-'AAtN ' iBOR'•V .11E F,,,c• : ,� � . •,n: T!r!. v. :•i• I } 501.01- --- i5 `_•?04;3 le• REPAIR.-�EA=_;iri ,.:BRAY :0Ui.00 Srr.OU- 5U0,00 n_:LD:95 i3 51r:453 U - r_"-• ..u_ .: t .- r"E?� -510 J G•.,U ..:1 .J0 -: ri, i :1. 0. 1.`• 511048E 43 II'SJrtNCE-_kUPERTY 115lhru.OG i40{ii}.00i- ;or, .00 51 c r'{1 .c do 4d�t, �.-.,..: !ill"1.• _:'_CLLnivi__a 0. U: 500. 00 TaU.na Bi_i L_'-io ^! p TOTA ' I E:A^Tu ,-173450.00 17345i t M2:. 00- 1S 512liO4 U __ _T 7405'. UU 250.010- 1 1�t ri !I L- , _A, 15 5i-108 0 r^AF4, TIME EMPLOYEES6ii0.0U < 0.00 Ea60.00 JAIL DEPART`iE'iT 15 ME _ IN:, RANKS KOA,100 3SO0.00 iL_04.00 •'A:L 3-PARTPiE'4. U4 2i,;:5.00 2.00 cH,- l." 15 512407 0 PRiiONE.R vP,'r,AL :v,: 7500.00 iTOO. 00 ?(:1 of dA:L 4":__.. 15 512479 U LAUNDRY 1300.00 750.00 JAIL C'_ Ak'hi'?I C PA^nTMI. T TOTAL 512 iUi t23.00 556?,t?G :?57.5.:!0 15 539420 0 TELEPHONE 230.00 50.00 280.U0 AiR'rORT DEPARTMENT ' 15 53?451 0 kADL) MAIN?ENANCE 300.00 300,00 L 0.Jl? AIn•°UFT DE°v'.P;T'":=:T 371 12;1i9i83 THE C0,1 '•,' OF CALHOUPJ PAE 8 AMENDMENTS AD".,-QNT Jf Ck'iCRir:ION CURRENT BUDGET BUDGET AMENL".ENT PROPiiSED BUICEET i5 53945:3 it REPAIR'S EQUIFMENT 2%.00 3000.00 3200.00 ' AIRPORT DEPARTMENT 15 jN488 42 Iid'3i!RAN,,E-LIABILITY 3SO.00 50.00 400.00 AIRPORT DEPARTMENT DEFAP,,7MDc TOTAL 539 :080.00 3400100 448:3.Xf CTAEk 3_:"?: TES i4G0,Nj 400,00- 0.00 COUNTY AMBULAN:"M DEPARTMENT << 2100.+)0 ?i'0' .11- 10".00 "'dl__ J'__ JEP 4TMEN7 iE SsU._: _; ._s!RAi;.:.-h4LPFwCiICE iW, 3O00.0G- 50.0G COUNTY AMBULANCE DEPAkiiiEN? 4_ i•__ES,EUUAlF DT 4100.00 '.x-0.0G- .60.00 COUNTY � M&LANCE DEPARTME pEPARi¢iEti? TOTAL 540 12350.00 7900. 00- 4950. 00 _ 51'-1331'DIESEL I0000.00 4000.00- 6000,CIO EMERGENCY MEDICAL SERVICE x 541 35 C 1T:DER S" £ t)0G.0U 7040.0U- 1000.(10 EM ROENCY MEDICAL SERVICE DE -l..:o-0 SIARTc. AND 2000.00 I300.00- 700.00 E'?EnGE'r'C'i "EDICAL SERVICE DE i` 541410 0 ikA?KING SCHDC S 1500.00 1MI. 00- 0.00 EMEROENCY MEDICAL SERVI+SE L•E 541453 U IEPA I R "'MGi'v'T 30'JU.00 5001).Oo 3000.00 E!'ER ENCY MEDIC^L SERDE :c 541 SE: i ^RnN,.E 5600.00 30WO .00- 260.00 6MER"edCY MeKCAL SER I1 DE 15 5414;k3 41 1NSURANCE 0.00 2000.00 20 0.00 EMERGE'CY MEDICAL SEkT-E M DEPARTMENT TOTAL 541 30100.00 080C1.00- 20300.%* 15 543483 41 1"',-•UR"NC=-VEH1-LES/EQUIPMENT 1680.i!G 35).00 2030.00 FIRE nUTECTION-PORT LAVAC DEPARTMENT TOTAL 543 16-00.00 350.00 2030.00 15 545433 0 INSURANCE 1630.00 1000.0G- 684.00 FIRE PROTECTION -POINT COPGOR' DEPARTMENT TOTAL 545 i680.00 1000.00- 680,00 15 546438 0 iNSURA!4CE 1630.00 1000.00- 680.00. FIRE PROTECTION-SEADRIFT DEPARTMENT TOTAL 546 1680.00 1000.00- 680.00 15 547483 0 iNSRANCE 1680.00 300.00- 830.00 FIRE :PROTECTION -PORT O`COMPU„' DEPARTMENT TOTAL 547 1680.00 800.00- 880.00 15 548453 0 REPAIRS -EQUIPMENT 0.00 75.00 75.00 FIRE PROTECTION-MAOPJt> SM 372 12(091,83 THE COUNTY OF CALHOUN PAGE 9 BUDGET AMENDMENTS DECEMBEER 16, 19w ACCOUNT # DESCRIPTION CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET 15 548488 0 INSURANCE 0.00 302.00 302.00 FIRE PROTECTION-MAGNGLIA BEE DEPARTMDJ TOTAL 548 0.00 377.00 377.00 15 550202 0 MEDICAL iNc RANL'.E 0.00 100.00 100.00 CUN- ABL"cS 15 550204 0 k'ORi:MEINS COMP. INS. 753.00 3.00 76.1.00 CONSTABLES DEPARTMENT TOTAL 550 758.00 103.00 361.00 15 565201 0 SOCIAL SECURITY 21109.00 i000.O0- 20109.00 SHERIFPS DEPARTMENT 15 565202 0 MEDICAL INSURANCE 27655.00 6000.00 336.55.00 SHERIFF`S DEPART,rIEJT e c is 56,�'03 0 nu IR�MENT RE, 214hi.00 2000.U0- 19467.0U CIHMC nr .r. � 7•_n;rF .. DEPA,T�.EjiT 15 565329 0 XEROX COPY SUPPLIES 1000.00 2000.00- 1000.00- _„FRIER`- DEP'-`RTL ENT 15 565420 0 TE'_EFHONE 5500.06 i00.00 5600.00 1r;ERIFF'{: DEPAR';`ENT 15 565450 0IIACHI iE MAINTENANCE2,0 i � oa.,o o , tr .5� i.t _ ._: 0. 0 .q D.-.P,:r.T�•F T --=RIFF � rJ 1p c•r•r^ � .14.:.. ^• REIAIHYL,:;11ME 7 95U0. 1 ,Q 1111 4 iCr; i � G.CU 17' T' ll. 'intR_F DCF r'Hi� ' iv JG.L',_ 41 ...�, Aia-vcHiLLES AND =@,,.✓. - 3m0.00 2100.00 5f+00.00 SHERIFF: D't'rnRTMLii DEPARTMENT TOTAL 56.`• 91731.00 4450.00 96i3_.cc, 15 586402 0 PATH-10GIST FEES 10000.00 5000.06- SC00.00 INDI-EdT EXP:�Jv_ AC'uPSTE3 DL: ni.:�, NT -! L .36 10000.0 u � it 15 539202 0 MEDICAL PNVUR;;NCE 517,00 200.U0 717.00 3UILCtI^,_ c c-.C.fir i . �o._J4 ,..R„ iI 11111 U k•.. r,� E'l.: COMP. ,�..,. `._' 0: 7.1U. , 3.00 753.00 B'.. _R. EF.A.,..,,... u_LDIN�; 143PEGT iU.. D_, wr�,i:. 15 539310 0 OFFICE SUPPLIES 100.00 150.00 350.00 3U1LDINi= 1?r?FES,."'i u PA9'"= THE J ? i_ rT TAL 53.9 1 52L 00 O� .3,54.00 1' db1.00 i` 6302ii2 0 MEDICAI. IId$BRANCE li3.t? 12 0.00 43'2.00 CiNTRi: Dl-FARTMENT ;300- 15 20 I n,v, „- 0 � C JJ•lRKMENS COMP. INS. S, -i0 118._ l , 4.00 ;p, i 1 i.1;.1C , ;Lc,,�'J-MC T MG"s+UITT :-_NTR- Lc rlaiaL! DEPARTMENT TOTAL 630 4298.00 1204.00 55ir2, 00 ' 15 63502 37 LVN 12560.00 1200.00- 11360.00 •D-LINTY HEALTH iEPART"F:T v3 _ u Ci9i'S3 ACCOUNT J TESCRIPINUN 135105 0 PART-TIME EMPLOYEES -1 6 PART-.IME EMF IiYEES-CLERK I 35202 0 !En`L INSU ANCE _-_J+4 v ?", CNS GOYP. _,NS. .: t.Ko, U IJ':iClu.•"iVli'ICi1i 1N:.,X.N:.E G. 0 7M EF''ri:,NE 5CPARTMENT TOTAL k•35 3i.452 J < }a i it ._ AUNErT TOTAL k:k ,q �4L4$:1 9t, Lrcc _ i`;u_SEcJT: 1�T 'A�_ENTS _a �a1J4'-_':8 45 ...1�:h,n�i:_E` _ ILiI! 51 , -i , E' .:ou_NI_ : 6iur . : T 15 e40652 0 INFANT 3 ETTES 64' 6 G NTE:"IVE CARE UNIT 15 040655 0 PUL90NARY C _!•ICTION I ABORATCRY 15 640656 O'PATIENT ;' FORT MATTRESS 15 640k•57 0 '?EaTtA;C UNITS -OLD SECTION 15 640658 0 AiC REPAIR^ -,-IMPROVEMENTS i5 64i1659 0 EL�INE' OFFICE EFpJIPMEJT THE CO:JNTY OF CALHOUN PASE 10 E DGET A'Z_.,;r TENTS Ci:RRENT BUDGET E':'DIJEi A; "DMEJT PROPOSED BUWET 0.00 1200,00 1200.00 COL:NTY HEALTH DEPARTMENT 6589.00 1250.00 7839,00 COUNTY HEAL.F E'•EPAHTNBJT 5192.00 201ij.t0 7i92.00 COUNTY HEAL d DEPriRTOENT 1439.00 6.00 1445,O0 :DJU'INTY HEALTH DEPARTMENT 212.00 150.00- 62.00 COUi Y HEALTH DEPARTMENT '211tj.0U 'l oi .i" EADIED L:i 2000100 406.00 2400.00 C&JNTY HEALTH DEPARTMENT 1'3064.00 2176.00 .�2=0.11ll 4100.00 50.00 405t1.00 "Si+iC L BUILDIN.- 000.00 i+ '0- _:0 10 MEDICAL 26ILD:NG 5Uri0.00 6`J.90- 43`_•0.00 , lilt Oo x 3T�- 0- 0. ,1n_;'. Irl . . COUNTY'... ,iAL '?(IU0.110 Siiil, Qo 9j'U".on CO.�JTY t1iJJfi!AL JCAiII.!J0 JCv:). 010- l), y:l _..'c1Y 40Sr1 lAL 3500i10.0f; 17`l'00.00- .,` it„i,1r J'.TY' r0 iiAL .57490.00 7436,00- 50054.00 COUNTY HOSPITAL 4000.00 21So.00 61Ei1,n0 COUNTY HOSPITAL 7600.00 7610.00- 0.00 ;.i:; Y 3OSPITAL 300001,00 15S'i0.00 45810.00 C0:)NTY HOSPITAL 7`00.00 I110100 3610.00 l?INTY HOSPITAL 3W.00 [13.00 4053.00 COUNTY HOSPITAL 16200.00 5653.00- 10512.00 COUNTY HOSPITAL 18000.00 1124.00- 16876.00 COUNTY HOSPITAL , 46•00.00 1993.00_ 2607.00 AUNTY HOSPITAL 374 ml 7 C a 7 i ' a elegy 13 DECEMBER m ACCOUNT, m« & 2RE E e I PROPOSED E . ,,76406-6M� >. e ± 1777.00 ± COUNTY HOSPITAL e 0L„; ENTRANCEA mm 1z a4 mR+ m&m COUNTY 7qE 3 +q , PHYSICAL 7!E «r &a a&r a . 2 HOSPITAL A +rz + +m± »+ 462440.e e;J ; « a 2m— I _ 9 c ± ^ . 04 ma !Ga «m!m =m2 DEPARTMENT E m »&« 175.X 275.0`0' 3 644486, , BURIAL EXPENSE7&m' .+ a E I » � eE + aG» .+ a za , URE e#m3 A !Aa ± G3. Dc 2: m2,0 a isa zA£ ,E w :ma a z >y y x , 2& m w 1 �a: Z. e «A ,^ E27, S.'Al A.+ » e z; D 5q422O r 7iELS, ill. E Aa xy m 3 s; ± &l E ma « e -4 z> y m 5 650495 ,< . q s + G« l » . 3W-V m z a 3 ma a s gm 0+ Q 600.00 &e 1 A. a vsty wg « mom: 5mm ,qq SUFPL T EC !«m &m m± ; w y w 2 ek m 2528.00 z & 5m;3 u«a w8�am mm± a@ maErr � S?§ THE a 7 ALH._UN P AGE 11 !FTION- RRENT B!"nut-ET VAGET AMEND PROPOISED BUDGET met r95 164015.00 cm 622,113.130. .-,R F'2,,Nr. 5 4 26.r (J.00 1542951.00- T 1. ALS FOR 7 1 FIND 16 0. 00 O.00, 01610 I 376 G2, 3«ma /«:»±& TREASURY PAYMENTS amme£e�» ATEE »a m mt m a,Zmc s ay1c J. a,#q CIVIL +7.<E7R E 2+4570 WAS E r . 2I 19 L9495400 9 — gnaF 19 719512 7 kAs»etWATER PR. e3&;m. +£.!. >«, «RR4 «! a7! >te1±.- aw -A I 32 »uR 37E R!F`2'I ! «; s y s e7 17 EATENSION » p qE e< q RU m PiND a I THE c a7a»; BUDC.F 7« BECEMEER s » »3 K3 AMENDMENT �,�c S+ 2.443 » m&+ 6+ Em z + + a+ =a+ ±+ z «4 25.+ 120E,5.00 »@ 2 &m &m .+ 5000. 00 li5lo.00 zm» 9485.00 bm. mEm 12000. CIO _> _+ Es wmKIN. Oo a am Aa qa a ate , w #± s+ »w ash ' m m ma» « &E 2 377 Acicil.,IYJ # FTl,'j-N _RT �iR- T T YES CUR SKI. A.. , VE.H. OD 5 3- 2,0 _u EFEDERAL iz XN'TS-GAME REFUGE 2& 12 F ED-E-RA, I-' -W es 1 1 iR i 67 F :NE S- D 6 21) E .0 7C Al D . -, V 20 AQ, M--K-H UAIZJUS Dr- AR T%17 I - T T q AL cl uTALO i 0R THE �CIN-Ff -F CAL� hll-i 14 DECE"E.3 6 19,.-,,3 CJiRET E*-![,.'ET AMENDMENT PROPOSED BAGET s 19. 00- 5109. 00 5WO. ;",0- REVENUE 0. 00 4100. 00- 4CIt)O. 00- EVEN' 11; 0.00 210.). 001- i200. 00- REVENIUE 2000-00, 00- 50000.00- .00. 00- REVENUE 7. 00- "Cie. 00 0. e REVENPUL 0. 00 0 1 10C. i ?0. 00- 3t, 0-01- REVENUE 500-0. aw UE lm=v7GOO. 00- 190fir;, 00- EVEN JE 0.00 a0. 010- 00- RE C ill'c 2�00G 00- RE qE -11-100. clu- i,,,- )"I. it- -, LC-4 ip 67606, ux)- 5. 00- 01. r, 10 'N-C2.00 ROAD 5RI,NE- �NQR�.L 1.6cl. 00 0 1 m. 00 RO.A" EE»E-GEkLMAL 1456. 44600,00- Sy00 T ROAD & BRILRE-GENERAL 3701.00- 71017.00 803122.00- 679716.010- 119 ill 98. IIXII - 7 L 378 12lG9/£ THE COUNTY OF CAL40UN PAGE 15 BUDGET 4ME`iDMENr0 DE(£MBER 16, 1983 ACCOUNT # DESCRIPTION CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET 3GG1360 70 INTEREST IN AME I5000.00- 5500.00- 20500.00- REVENUE 11 321367 93 PUBLIC CONTRIB.-I UORAM-'E DIV. 400100- 1400.00- 1£00.00- REVENUE . t n o E r� ENISE EV- i 'c a:a ...a36 :01 R BRTES OF PREVIOUS EXP_;,� 9.00 6 0.00- 601.V0- !t-..'tiLa' DEPARTME%1 TOTAL 32i 15400.00- 7500.Ow, 229ifJ.0U- 21 701109 0 TEMP"•RARY EMPLOYEES 15C100,00 7500,00 22�5)O.UO 'ROAD & BRIDGE PR'cG_NCT "_ 1 ' ' ._..n• TNcr fir..- 25 £GL� , 4 Lo-r� G Tm- L lOuUL tcu:i_,,:_ a:,oJP,A.,.a 6.9 ._.UO 2800.0C: _•.1)U kOAC• � a• _ �,t-r kE': #: 21 70:204 0 nOR%.:"E•".'. =•"_•MP. INS. 51:8.00 90.00 5278. 00 RGA, ,y' ;.-;; PAEF, • - 21 701206 U UNEMPLOYMENT INSURANCE 344.U0 275.00- 69.00 ROAD & 3:',_E;=E-PRECIN #i 21 7U13:•3 9 vkt' HP.D illBt:i 4(IUi.I}fl 00,1.0U- I9'JU. VU t(,AC: a n. J:�-rKcLe :..! '+i _. /L'0 CiTUCR c�. ic: ..r:r:•.UU 1000.9ii _ �aW,il(:Y,OAi a. lli;E-PREC`iJ_- si al 7Ur. 0 RC2 H!Ti 3kla_CE K& L'E£ t5 i42.99 i'J 7G•.9l <<c 46„I.. ,i.ni .. _n. t_c: :i 4- 21 7Vi:5fi P .. __' LS_ PX2J 5`.':Ci.IX. 50Ci100 55i0.ul" ,.1 -55 U rr r, M =: 4i' O.0+) JGllt).00' Uil 1l. i` 'i ?' 3U0(•.00 500.00- :`UJ.9,i Praia U E, ._ n_I. 21 701420 U TELEr .:.c 4C:0.00 i5i}.00 550.C1 •iCA;i x Sia_.:E-�.,:_a_:- a 21 7t)i440 250.00 1050. 00 Fi1Ai aa_ .= 3'K-. :;! _ o: 1i5U.RG=O ?e� .!l_„r-.U E H"ME':' S0i1U. 00 ii Ll 701ac U NI :rE;A E n2J1. 01 ii200, Q.; a 21 U '14; �Ara:•.0 a4 i AIM U>':Vir. vUU. U(I i,Uil ca_..l%0 iVAL i 7U 1495 U 500.00 001. UQ- 0.6U P._n_ i �•tt.a.,� ? _ 21 701.r.a U B l a :r .+n tN ;• 000.ba: 4900690- ih-!40(i R. a B:G1E RE.:'_ 21 701570 0 MACHINERY AND EOL F'MEJT 25000.0U 150.00 257SO 1 00 ROAD BR HE RE;- 379 1L7�1w I':U ?i;.E it 16, r r•._y.., _ _ ACCOi:";- IESGRT_PT:10u CufRE? D ED S iC: Ei AMEi➢NIEk? rkUF'GSEG EiUDGE? DE°FRT.. ?')I iii E.199v.i10 75UU.1U s72q:S.Uli I _? r`;_5 FUR FUND 2; »'S; U. 0U 345,°.00 1 380 ±+e THE COUNTY 'OF i e . B E AIMENDMENTS DECUIBER m 1983 DESCRIPTIMI q2I BUMET NUIDGETAMENDMENT PROPOSEL BUDGET Ia, " @ sINTEREST INCOME 4000,00- . 11600 .+ .+ REVENUE 2 mm 6 iNSURANOE2J= + .+ .» REVENUE 2 322369& R. s PREVIOUS EXPENSE =m %01+ ».+ REVONUE + m£ » .+ .+ m&+ _ a ,. Ae EMPLOYEES 216000.m 1300.00 27YJO.00 q„ 3a P RE_? t _ s : z ma +Rm m y&w !«+ _. 2 z 7022e u !200.00 1 < _«A c .' 3 sm 549M10 !w w�E z l , 3 Aa ».+ « & KAD ,yam = qA ,c B, bE R«< Da Co rw xat 20 23 3. ,MO.,a im6 . Gm. as :w.... < z n ,: a +± a ty 7z e 70246C, , Al T, -.-,Rc- 1000. 00 700.00 as .e ._ r: .z e &I; _ 702488 @ £:. + A 2 ± " ± ± q:;y« F-2 Te = 7027 , u £ 4 =w 11413.00 46 21 =w 30, rs !wD : < le. c6 5580. 00 212 162. m6 G FUND _ 2 Ge &« ce 1] 381 .1m R�aNk 7 ± s 3 yi . m; . I m C a yi o z «. „I ME E» . maw _+ +DE s za! a:JR E 2 ». m.+ am+ RmE . »m<G».+ sc+ 2 qa t D+ EMR � e 150010100 4500. 00 «m RUA 0 «! 1 am A m a t R A z c ram-7us a a ,4p! 2%± :R / z > ,D>wi yw !w :r < z' < 0e63a G± & . w A:;w� F . < z< E: TSE ! 6 m .20CJ0, C10 ROAD !R F :c 2 a e &t t £ D ez R *6 ± A m . * m &» -3 I 382 12r09123 THE COUNTY OF CALHOUN PAGE i9 BUDHT AMENINEN S DECEMBER 15, IM ACCOUNT # DESCRIPTION CURRENT BUINIT BUDGET AM'[NUM-[NT PRi)POSED FM,GET �4 324342 54 fTREET MAINTEPJAN E 0.00 4000.00- 4000.00- REVENUE 24 324350 70 iNTERE T INCOME 12000.00- 2000.00- 14000.00- REVENUE 24 3243i' 9° INSU ".: - CiE L'S 0.00- 3:00 )0-=.00.01- RE.'E•'JCE n J.. 50 _ _ r 24 324370 342 GTHER REVENUE FEES 50.D0- 130.00- IE0.00- REVENUE DEPARTMENT TOTAL 3<'4 i2EF10.00- 9130.00- 217c:J.'0- 24 7,04105 0 MAiNTE?JAi;CE EMPLGr=EB 155921.00 500.00 155421.00 ROAD v Kr(M3c PREC T r4 24 704109 0 TEMPORARY EMP C EES 492.00 2500.G0 2952.00 RiAD Brc:BC� PRE=INCT 44 24 704202 0 MEDICAL INSURANCE 14451.00 I0000.00 24451, iU RGAU BR:iiGE-Prc'..M T 44 24 704204 U WCRr."'._ DOMP. :v;. 1U353.U0 50.0* 104._.Gii z.il .. _S,-__ F _'L.T 24 704310 0 OFFICE SUPPLIES, i00.00 15.00 r5.0U RGaD Bn_ E PncLJn'_: r> 24 71143P31 G Ac•_!NEi:_iLiO t..\__ [ll'+iIO. GU 501j. UO- 2550J.00 ROBE '•. CHi:'.Cf R[G._' ?� 24 7u433 C. -..Ec A;Ji TUEES 3cCir.(10 2100.05 s Or,, `G RjAC €: :uiE P , _ TU%e:•.A 0 •,A" i vU lOU. i'0 SU,i)V a )li ♦ i a 70 3=5 0 G'i 9 _ rLIES 20uo.0i: 1UU.U0 ?:•.uti H.A: u tneu3[ Soo n:-.•.•n-- arc^R-n,•: c .•,,., .�, .:::• r^� _- ___ o__.._ _. t04, •, U Rr;Ac : :tn,M $T 95.0G S185.010- 4c...00 .:;:,_ : H['•..:::i 44 ( 350 npnT._._,1':_: E(::: �:...��- "ii O 2(i .0;+ <I) % �,.- __-. � • 24 '7143.•J 0 rrihc:l':.r ,'P..it: -..)v.r?:_�.t a;OL ). 0 U E•' 1. J1 F'.::i. ].__•� �iiC.�'.:: -_ 24 104357 it STY!' ;000.00 1000.00_7. UO:;.Ot: =; ND .y E4ii SRE;.NI:i R4 24 704L20 G TELEP'I=CNE 550, 0U 00, 0C 54G.00 24 7045' 0 : r-D c, U`P ? i 1n - ,i )�:'_c �•;n,. E.�T i i)) 0J.J0 iU0.u0 READ r2 T1TifL+ VR 'LL{ 44 383 1:O:ib:3 T11E rit;NTY JF OALHDU`; PAvE 20 5UDGE' !iEJD ENTS ACrc__pr LEE•_i;PTi'0N i:RRENT EJiVET bUDiET A -cr:rI-IN "rRJ?U5E ' BUDGET 25 32r_Siil . TAXES 444730.00- 4200.00 4405S0.)Q- REVENUE , 25 �.d.•. 2 C P,u.IENv T.AC ,X'e=. 0.00 30 O.Ui 3000. G RUEN1E 25 < °iV 1 f''ti:rUY iNTERET-l!_�RENT 0.00 350,00- 50.i10- REVENUE 2ii�: 325:•;9 2 `?:ALTI' fi INTE''nE.T-UELINU:GePiT IC.OG'- 2001.QG 0.00 REVEWE L' =E:'ERAL iANT-CANE REr u;E i7U.U0- 17o.U0 0.00 AEV_JUE 50 _:+E U,Ot. 275.i;ti- FE4ki<UE 1 L-c",2 12 n_._� N •:T4. ."1crAL : A."LiJ?i=r `'I i..: ij �i O.UO '9r ri- o. '��' t 0 :.0.) - I �E•?� RE L'E °•av 7ii _ Tn- _..ERc 'Ni;;IN,E 45UUii.Ui ,r.. UU).nii- .. E.GUi;G,00- E N R Ve L'=°ARTMENT 7 TfiL 325 4:0100.00- '4cr5,4C- 5ii4745.00)- 7i ;$ U Rii D,' R:D'GE M ER:ALS 01.r!0 t`'•^•U.e10 i L;1r:.i10 FAA * : '_ATERAL RO4' : HUN:i v.c�-1.'ij ry :']i.:i`iCYlirL __+ iU;'l1iLUD i2v Iry - R"� i1 i4 =RAL RGAl 'UND r•Cr.�Ru: 7-TAL '!U,• iUiiUU, UU 4 UU.(Q i45J•�.! b 15 480100.00- i0i 51 110- 9,45 10- 0 -iii , iR i!N:i -, 0. U0 0.00 i).:;U ._TiL ':;R _ __. _ _-,)p�., Ii, C1U '. f!U (:. Ali; . ':.TALC Fm -_J2 34 0.U) 0.00 0.1:110 41 .. iiiiQQ U. UU = iR -_kin 42 U.Ut1 O.0 :i 0 v.i1 J.VU Tu"AL :=)R =LINE 44 0.00 U.JU 0.00 TuTaLE. FOss F: tiD 45 0.0G 0.O0 i.90. 0TAL3 FJR FFUZ 46• 0.00 0.(",0 0.010 F.'•ND 9) 0.00 0.0.0 fj tj ] aL6 FJR. FUND 51 0.00 0.00 0.00 "ri-4L3 =JR :=i ,:u 55 0.00 O.OU ii, 00 . LS 11 t:'ii o4 0,00 1).00 0.00Tf:; A_; FCR FUN!: 71 C.00 O,00 0.00 1-1 ,L:i FOR F�:ND 72 0.00 0.00 'i.00 I 12/09/83 THE COUNTY OF CALHOUN PAGE 21 BUDGET AME;DMENTS DECEMBER 16, 198S ACCOUNT k DESMiPTION CURRENT BUDGET 5UEGET AMENDMENT PROPOSED BUDGET �0 .380345 201 SERVICES -PORT LAVACA 63230.00- 15000,00- 75230.00- REVENUE 90 33RS4E• 205 SERVICES -OTHERS 94150.00- 45000.00 49750,00- REVENUE 80 350367 70 INTEREST ON TIME DEPOSITS 0.00 1300.00- 1300.00- REVENUE SO S30367 93 hS I:^,P.P:_E REBATES 0,00 12`_:0 , 2° ,' REYD"i" .00- . ,,C•. fit,- ,,._t utr'kRiMtNT TC!AL 3?* 1579SO.ou- 2/450.00 1_:p53i;.00- LU i:c0j U TCM �tiriRY EMY!LYEE 4400,00 750,00 5150.0U SAN !ARY LYO=IiL ENT ERPPv'SEE 30 930201 0 ;OCTAL SECR'ERPRSE-- . . _ ILL a I 80 W0202 0 MENCAL Nia 9b, f,•. 00 2100.00 11600. CIO Swvi: r,Y LANV:7�t Ef: c PPH:E r5 Y C, 0 RE7iREF!E:T. 4_:...00 900.00 54`J2.00 :=! "{[TAT '_�+, . S0 .302;;4 0 WORKr E: COM ';'c Sqc 1. � + �� iU'r:il 31 i'• "t''•ILiD-,,,L .•_uJ+?,:i; 2500.00 ` l.CiCi 80 ' - 0 C.T• F C PPLIES 40(`.00, 4f•0 ii ii. 0 f( � a;RT _ t . r . 980050 0 `ART + t''L1ES lUIPME':T 5650,(J0 4=0J.`J(i :i 1 iJ JJ + i.. ri y U 5_0420 J TEE WALE 4:0,0} 20Ill. (N .' i. '30 9:0412 0 E%AI4` BU'LDINC= 100;A,," .00 5J.00 150.V0 uN;THn -r; 80 'iSO4_•U 41 1 ,,:R ._ JE;:C __ A 1 . PC; U. ;:;C:,i)0 15C`.00 145r.00+ SAiJSTARY 30 9180495 0 MISCELLANEOUS 50.00 25.00 75,00 Fitt?—nRv F"i, -' D. -- r_.` Ki"A96• 0 DE E.._'-'f' k `0,0 S f 0, rJ SAFiiTARY :_niY�; i L t. _. "Pint L iltPn .,k:,_N E%F:SE 4.AIJU.;10 ».,UUtL,jQ- 0, I tARTME'JT TOTAL 430 x9 E.Cm 322'S.00- 6'Ii0.00 OTAL5 Pf:R FUND fgi- L4 5.,0 TOTAL, FOR FUNE'. %' O.OG O.C'C ,00 UTHLa : un : L::U :;R 00 0, 00 TOTAL, FOR FUND e, 0.00 (,.00 0.00 :3RAND TOTAL 1935575.39- 1i1M.98- 2096601.37- 1 385 1 IWI QU 7 J e,) - -- 77, -- ----- LT 396 101503 THE N CALP,..;'S.N' PAGE 2 BIDGET Mun- 4 MUNTAN CURFOJ Bul--ET EPA R TMENT TOiAL 475 12. (."3 L C10 52S�--'- X, it -Cf-L 450.00 2,210'. W, ZCC, 8025. Oc 305.00 630". C 4 ' C 2000. QU 720.50 270000 WS TAKEOG .. i..... WON .. 15 WHO 07 NONRY EINDS 1:;J7Ef 7JAL ;95 to. Q., I ".. C;u W. so 10, K 52TIST 47A. Of 3500. N A& S.1 6,0105 600.50 VAnk :: 50. 0", 70Y 0:12:71T i :E1 Y 0 E:t'V: 1 AN?, 07, :100 101 c 3= !I: 1601, A 2020.5'* 1:2140 f: wKnAh DYAR-411 75-AL TO 10000.1 1000.00 W&D.1; J 139110 0 FART K&O. Oc AW A., 100,00 330Z N QW17 NVAR707. 1170SAM 1:01 C f:; 260, OC Ohio 100.00 AvA, J: SATOO RAE c 21. TNAL '-.:C 25.00 25. 3 "1 15 WHO 0 COIC! THIM 3000. U..) 300.00 3 3 3 387 - HOME, A :713 GREW BOHN KNET ANIKET WKSEG WIT. 120010111 400.00 AM& 0130M. K�ARAEWT 32000,01, Two.ow 1:521 Do SERIF I DENUND-1 565 MAY-, 1200.05 17401.00 ': to 101111: Koh n Z%7:- HT500- 135 10507A"" 110. 0 -'l 0.30 TA 11151.1.1 27A n C�7? Al-W :007W-1 515 210. 0116 AM 2100 SAM ZT A; : �_-- 17 V. All ft 12.00 A of a.. 21100 1:1701 Alow 72,05 is, T.) 12A.Wo 5:005. A) 0. AICUK, I I a 7 Z, ih) I 399 ELMER 2, :553 DE i� F-LIHT -,'�r.HT 24 27310. T! MAO 2743100 ROD 0 WHOU00 "2, K 22 518. A) 30100 5751.00 Us b SUPPAMIF 1: K 7521; 2 RVANEME MATT:K.--. 99517. 22 70351 0 TAWKI: 11 000.011.) :03.03 C; 70031c,".1 SIT DEP&RATC 701 702 :42 A. wo, 110.00 55591 ll-'., T-J-A—: 2- 150.06 ASLA, I I 391 1211511,-, 10 QGJA IF ZAT MISAR 11 CARET MH7 310.25 19so" Go 302 1 ills- Mo. P6. 32150 72,09 ROL L HHH-AMNIT KKK- 107111 Go VK 1 711SM:n: NJ: ANK K:1401:0 w 122'. TROM5. I I 392 THE C---.'-N'Ti Y T AGE Dam 10" ATM74 HINY IN C".T,'R-2,T ;,-'rr,,T Nc,".-GISEL 24 K14.�;, Q T:,",E--, AND TUKH�. 30 0 24 7NK�4 U 55M. cc 25,00 175- W RK Q SMOAK= 44 24 lymb?), 225.00- 114111,00 TAD I KNE-77:0 V4 ",!"v 1 cc low 6 n of, -17HIS FOR 7W 24 W&G.) 0105 111N.Ml I F 393 J �394 THE UNT 41 jv. VV - f, 100 41 I 395 1 396 T�E f Y PAGE 12 DECKER 16, 083 w'-FRDXT BJ"-,ET KIET Q i 0,21 42312.50 4012.5-w �:7A- I ON. :67.39 j67a ram, 6 z 6 'u 0 Q I'D 59.55 -Y F 62 96514 0 LET! FEES C-0011. 47 P07. 01 10- 400115 7!Z :A77:1 TWEC -2:171 :030.0'rJ 3021.00- :27.10 00:71. &K27 62 5 6: 14 0 ME 1ACKY: 4 W:T. i 61 JEWE 0 1n2R =TINT 10 0. Q, 2:02 T&K-1 011�� FAIL71 7 961601 107.00 111171AL :AF:7A- 5:071 TZ-AHT: 63 96013 0 W� 4,' 7 7 do 961614 0 LIKKATRY AWATT, cc! 2500.00 7 63 962:6 0 TEA, -.L',IE S', -TEEDY C.00 168650 16861.0 F, E 63 56120 0 CT9 110GES i7S66.01, 17366,00- '�: 63 ? 6 16 Z; 01 FrY�-7— iLEA3:'h 030 45226.79- 45.7.- T F K. J, E TC741"L 06.1 0.00 37002.0-C', TONLS FOR FUN 63 37NQ 00 0.00 370422. 1 J, 397 h f I P rl-,, 7, 00 7 L ' ACCO!JNT R DUCRIPTICIN 71 771571 0 OFFICE EQUIPMEr:T DEPARTMENT TO -AL TOTALS "I ;'J:"J r_,TALS FOR FUNi! THE OC:Jll OF CA' OUN dU11 1T�AF.MEiv110V CURRENT BUDGET BUDGET AVENDMENT PROPOSED BUDGET 150.00 I50.00- 0.00 STATE GRANTS 771 150.00 150.00 71 0.00 150.00- 1v0.00- 0.v0 0.00 0.00 PAGE IS 399 .,,Ljy . V L •ir li 1 4 // ua:.)I ^, it 1J. w.T rnL :itl uVIrJ�� = _ :.ui) 4010 C ','z '1�.N Z, 'Ir Ll I 401 Y- I I is E E T K'HET 22 702-29 0, 91187.30 150.00— 9SO3100 RTD 1 2155—=:27 A 02 cv.� 150,00— KUT. OU WAS FOR M 22 FL81 CIJ :30.00— 31037. 1., I I . 403 unn g HITIF 7 WT 165542. Q., 700,00- WAY-.. --- ---------- I DTATS7 707AL 701 __ :i 0- 164001. NO - ... - - -- Z. -, ist4l. 01. 705,00- 164041. 011 1:4 FUND :0 0. uf. 0, I 17 00 Q-0: 7711 07, FO E 71 0. J: c 0 :RAE T70- 5:10 ov MA&MC; I m REGULAR JANUARY TERM THE STATE OF TEXAS X X COUNTY OF CALHOUN X HELD JAN. 9, 1984 'BE IT REMEMBERED, that on this the 9th day of January, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, towit: R. E. Wyatt Leroy Belk Stanley Mikula 'Peggy Lindsey Oscar Hahn Mary Lois McMahan bounty Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: HEALTH DEPARTMENT, PRIVATE SEWAGE FACILITIES, AMENDMENTS TO RULES Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the following "Public Notice of Proposed Amendments to the Rules of Calhoun County for Private Sewage Facilities" be ' and the same is hereby approved and the County Judge is authorized to publish the same. Notice recorded pages 405-410) WEST SIDE CALHOUN COUNTY NAVIGATION DISTRICT - COMMISSIONER Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that Henry Allen Anderson be appointed as Commissioner of the West Side Calhoun County Navigation District to fill Kenneth Clark's position who asked to take a leave of absence for 1 year. EMERGENCY MEDICAL SERVICE ACT Dan Heard, Criminal Dist. Attorney, reviewed the provisions of the Emergency Medical Service Act which became effective Jan. 1, 1984. The Court asked Mr. Heard to draft a letter to be sent to all ' volunteer ambulance services in the County advising them of the Act and asking them to comply with said Act. Henry Barber, Supervisor of EMS, will check to make sure the volunteer ambulance services are in compliance and will work with each County Commissioner in the area. 405 PUBLIC NOTICE OF PROPOSED AMENDMENTS TO THE RULES OF CALHOUN COUNTY FOR PRIVATE, SEWAGE FACILITIES. The Commissioners Court of Calhoun County, Texas proposes to make various amendments to its Amended Order of June 17, 1977 (which amended an Order of May 17, 1974, which in turn amended an Order of August 17, 1973) controlling and regulating the installation and use of private sewage facilities in the unincorporated areas of Calhoun County, Texas. The following information regarding the proposed amendments , is given: NARRATIVE EXPLANATION OF EFFECT OF AMENDMENTS AND SUPPORTING RATIONALE 1. SECTION I (2) is proposed to be amended to change the definition of "Licensing Authority" from the office of Calhoun County Building Inspector to the Calhoun County Health Department. The Commissioners Court feels the health department is in the better position to pass on the matter of licensing private sewage facilities and to coordinate such licensing with its other functions. 2. SECTION I (6) is proposed to be amended to broaden the definition of 'Organized Disposal System" so as to include a privately owned system as well as a publicly owned system operated in accordance with the terms and conditions of a valid waste control order issued by the.Texas Water Commission. This is in conformity with the definition contained in Texas Department of Water Resources rules and will facilitate more effective protection of the public health. 3. SECTION III (2) is proposed to be amended by adding the words "altered, modified, enlarged or extended" so as to make it clear that it is the intention of the Commissioners Court that any alteration, modification, enlargement or extension ' (as well as original construction or replacement) of any private sewage facility shall be governed by the Order. 4. SECTION IV (1) is proposed to be amended to change the "Licensing Authority" from the office of Calhoun County Building Inspector to the Calhoun County Health Department, for the reason stated in paragraph I above. 5. SECTION V (1) is proposed to be amended so as to provide that in addition to requiring a license for installation of a private sewage facility, a license is also required for any replacement, alteration, modification, enlargement or extension thereof -- this being necessary inasmuch as the Order as amended now specifically covers the replacement, alteration, modification, enlargement or extension of private sewage facilities as well as the original installation thereof. 6. SECTION V (3) is proposed to be amended to provide that minimum State requirements and recommendations as contained in the pamphlet "Construction Standards For Private Sewage Facilities" published by Texas Department of Health, will be inforced -- for the reason that this pamphlet supercedes and replaces the pamphlet entitled "A Guide To The Disposal of Household Sewage" which is incorporated in the Previous Orders. ' 7. SECTION V (4) is proposed to be amended to provide that percolation tests when required shall be conducted by or under the direction of the Calhoun County Health Department instead of the Building Inspector - for the reason that the Order as amended now charges the health department with the responsibility of administering and enforcing the Order. 8. SECTION VI (4) is proposed to be amended to provide that inspections for the Licen- sing Authority shall be performed by or under the direction of the Calhoun County Health Department Sanitarian or other qualified person from the Texas Department of Health, instead of the Building Inspector, because the Commissioners Court feels the health officials are in the better position to make the inspections and coordinate the same with the other functions of the health department. 9. SECTION VIII (1) is proposed to be amended so as to provide that no person may be ' granted a license who proposes to construct a private sewage facility in or on a lot or tract which is located within 200 feet of an organized disposal system. The previous Orders provide that no person may be granted a license who proposes to construct a private sewage facility any part of which (facility) is within 200 feet of an organized disposal system. The Commissioners Court feels that it is more conducive to environmental health and general sanitation if the private sewage facility is connected to an organized disposal system, and this amendment encourages connection with such a system. 10. SECTION VIII (2) is proposed to be amended so as to provide that if a private sewage facility has been licensed but has not been constructed prior to the time an organized disposal system's collection lines are extended to within 200 feet of the lot or tract on which the private sewage facility would be located if constructed, then the Licensing Authority shall cancel the license. This amendment causes this Section to correspond with the above mentioned amendment to Section VIII (1). 11. SECTION VIII (3) is proposed to be amended to provide that Sections VIII (1) and ' VIII (2) above as amended will not apply if the applicant has requested service by the organized disposal system but has been denied service by the governing body or owner thereof. This is to protect the applicant from being required to do the impossible. 12. SECTION X is a new section which is inserted to give the right of appeal to the Commissioners Court by any person aggrieved by any action of the Licensing Authority. The Commissioners Court feels that fairness and equity require that an aggrieved person be afforded this right. .13. SECTION XI (which was Section X in the Order of 6-17-77) is proposed to be amended to place the responsibility for administering and enforcing the provisions of this Order in the Calhoun County Health Department instead of the Building Inspector. The Commissioners Court feels the Health Department is in the better position to administer and enforce this Order and coordinate such duties with its other functions. 14. SECTION XII (which was Section XI in the Order of 6-17-77) is proposed to be amended to provide that all applications for a license shall be filed in the office of the Licensing Authority instead of the office of the Building Inspector or County Clerk ' and that all fees shall be payable at the office of the Licensing Authority instead of the office of the County Clerk. The Commissioners Court feels this amendment is necessary since the Licensing Authority (Health Department) has been given the res- ponsibility of administering this Order. 15. SECTION XIII is a new section which is inserted to provide for the revocation, suspension or amendment of a license. The Commissioners Court feels this is necessary in order to more effectively protect the public health. _2_ 4 0'7 16. SECTION XIV (which was Section XII in the Order of 6-17-77) is proposed to be amended by adding provisions (1) to allow County representatives to enter public or private. property to make inspections and investigations relating to water quality as per Sections 26.014 and 26.173 of the Texas Water.Code and (2) to provide that the Com- missioners Court can pursue any other remedy for enforcement to which it is legally entitled, and that pursuit of any remedy shall not bar the Commissioners Court from pursuing any other remedy to which it is legally entitled. The Commissioners Court feels these provisions are necessary in order to more effectively enforce this Order PERTINENT SECTIONS AS THEY ARE PROPOSED TO BE AMENDED WITH INDICATIONS OF THE AMENDMENTS SECTION I: DEFINITIONS (2) "Licensing Authority" means the Calhoun County Health Department of Calhoun County. Texas. (6) 'Organized Disposal System" means any publicly or privately owned system for the collection, treatment and disposal of sewage operated in accordance with the terms and conditions of a valid waste control order issued by the Texas Water Commission. SECTION III: DISCHARGE OF SEWAGE After the effective date of this Order, only the following types of sewage dis- charges shall be lawful: (1)------- (2) Sewage discharged into a private sewage facility which, on the effective date of this Order, was already in existence and in compliance with all applicable laws, rules and regulations, provided, however, that when any such facility is replaced, altered, modified, enlarged or extended., it shall be replaced, altered, modified, enlarge or extended in accordance with the regulations contained in this Order. (3)------- SECTION IV: LICENSING AUTHORITY (1) The Calhoun County Health Department shall perform all licensing functions required by this Order. SECTION V: LICENSING REQUIREMENTS (1) (a) No person may install any private sewage facility unless a license has been issued for the facility. (b) No person may replace, alter, modify, enlarge or extend any private sewage facility (now or hereafter existing) unless a license has been issued for such replacement, alteration modification, enlargement or extension. (c) Without waiving any of the other provisions of this Order, it is further provided that if any private sewage facility is installed, or if any private sewage facility (now or hereafter existing) is replaced altered modified enlarged or extended without a license being obtained, no person shall use such private sewage facility, nor shall any person use any replacement alteration modification enlargement or extension of such ,. private sewage facility. (2) ------ (3) Minimum State requirements and recommendations will be enforced as stated in the pamphlet entitled "Construction Standards For Private Sewage Facilities", as the same now exists or as hereinafter enacted, published by the Texas Department of Health, under the same or any other title, and available on request at the Calhoun County Health Department in Port Lavaca, Texas and which is incorporated here by reference. (4) In untested areas or in any other area where the Licensing Authority deems it 4 0 8ecessary, there shall be percolation tests conducted by or under the direction of the -3- Calhoun County Health Departnent or a qualified Registered Professional Engineer. -----• SECTION VI: APPLICATION, TESTING AND INSPECTION. (2) --- (3) ---- (4) The inspection for the Licensing Authority shall be performed by or under the direction of the Calhoun County Health Department Sanitarian, or other qualified person from the Texas Department of Health. SECTION VIII: ORGANIZED DISPOSAL SYSTEMS (1) No person may be granted a license who proposes to construct a private sewage facility in or on a lot or tract which is located within 200 feet of an organized disposal system as determined by measurement on the closest practical access route. (2) If a license is granted by the Licensing Authority, but the private sewage facility authorized by such license has not been constructed prior to the time that an organized disposal system's collection lines are extended to within 200 feet (measured on the closest practical access route) of the lot or tract in or on which such private sewage facility would be located if constructed, then the Licensing Authority shall cancel such license. (3) None of the provisions of sub -paragraphs (1) and (2) of this Section VIII shall apply, however, if the affected person has formally requested service of such organized system but has been denied by the governing body or owner thereof. SECTION X: APPEAL A person aggrieved by any action of the Licensing Authority made pursuant to this rder is entitled to appeal to the Commissioners Court. ECTION XI: (which was Section X in the Order of 6-17-77) DUTIES AND RESPONSIBILITIES The Calhoun County Health Department, acting by and through the duly appointed County Sanitarian, is hereby vested with the duties and charged with the responsibilities necessary to administer and enforce the provisions of this Order, including, without limitation by enumeration, administering, licensing and enforcement hereof. SECTION XII (which was Section XI in the Order of 6-7-77): FILING OF APPLICATIONS; COLLECTION OF FEES All applications for a license hereunder shall be filed in the office of the Licensing Authority. All Fees due under this Order shall be payable to Calhoun County, Texas and collected by the Licensing Authority at its office in Port Lavaca, Texas, and delivered by the Licensing Authority to the Calhoun County Treasurer. SECTION XIII: LICENSE SUBJECT TO REVOCATION, SUSPENSION OR AMENDMENT A license granted hereunder does not create a vested right in the licensee, and may for good cause shown after notice to the licensee and an opportunity to be heard, be revoked suspended or amended by the Commissioners Court of Calhoun County, Texas if the licensee fails to comply with the terms and conditions of the license or of Order. ten at wh that date. It shall not be necessary to publish notice of the proceeding, in a newspaper. SECTION XIV: (which was Section Xii in the Order.of 6-17-77) ,ENFORCEMENT AND PENALTY -4 409 (2) The officers, agents and employees of the Calhoun County Commissioners Court and/or the officers agents and employees of the Calhoun County Health Department shall have the same power to enter public or private property within their territiorial juris- diction to make inspections and investigations relating to water quality as is prescribed in Sections 26.014 and 26.173 of Vernon's Annotated Texas Water Code. In so doing they shall be governed by the same provisions and restrictions as prescribed in said sections of the Water Code. ' (3) The Calhoun County Commissioners Court may also pursue any other remedy to which it may be legally entitled for the enforcement of this Order, whether by way of injunctive relief or otherwise, it being the intent hereof that pursuit of any remedy_ for the enforcement of this Order shall never bar the Calhoun County Commissioners Court from pursuing any other remedy to which it may be legally entitled. Written comments concerning the proposed amendments may be submitted to the County Judge, 211 South Ann Street, Port Lavaca, Texas 77979, Telephone No. 512/552-2967, until 30 days after the date of this notice. The Commissioners Court will consider the adoption of these proposed amendments no earlier than 31 days after the date of this notice. R.E� Wyatt County Judge; Calhoun County, Texas C 410 -5- BIDS AND PROPOSALS, HOSPITALIZATION INS., COUNTY EMPLOYEES Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the bid of Pan American Life Insurance Company be accepted for hospitalization insurance for county employees. COUNTY JUDGE PRO TEM Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that Commissioner Belk be designated as County Judge Pro Tem for the year 1984. CONTRACTS AND AGREEMENTS - INDIANOLA PARK & SOUTH BEACH RECREATIONAL DEVELOPMENT PROJECT, PRECINCT NO. 1 Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the County Judge be authorized to sign the land rights certification when they are completed. A motion was also made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the County Judge be authorized to sign the Project Agreement. A motion was made by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the County Auditor be named Contracting Officer for said project. IJURORS - RATE OF PAY Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the pay of grand jurors is hereby fixed at $6.00 per day, or fraction thereof, for persons who are summoned but not selected to serve, and at $10.00 per day, or fraction thereof, for those who are selected to serve, and that the pay of petit jurors in District Court, County Court and Justice Court is hereby fixed at $6.00 per day, or fraction thereof, for each person who responds to the process of the Court but who is excused from jury service by the Court after being tested on voire dire; such rate of pay to apply for each day or fraction thereof that such person attends court in response to such process; and the pay of each juror who actually serves as a juror is hereby fixed at $10.00 per day, or fraction thereof, for each day or fraction of a day that he actually serves as a juror. INDIGENTS, BIDS AND PROPOSALS, DRUGS Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the County Auditor be authorized to advertise for bids for drugs for indigents with bid opening 41.1 ORDER APPOINTING COUNTY AUDITOR STATE OF TEXAS X IN THE DISTRICT COURT OF COUNTY OF CALHOUN X CALHOUN COUNTY, TEXAS ORDER APPOINTING BEN H. COMISKEY COUNTY AUDITOR We, Clarence N. Stevenson, Frank H. Crain and Whayland W. Kilgore, Judges of the 24th, 135th and 267th Judicial District Courts respectively of Calhoun County, Texas, and having jurisdiction in the County of Calhoun, State of Texas, which said County has a population of more than 10,000 inhabitants according to the last preceding Federal Census, this day having considered the appointment of an Auditor of Accounts and Finances for said County for a term of Two Years, beginning November 1, 1983 and ending October 31, 1985, do after consideration appoint BEN H. COMISKEY, JR. County Auditor in and for Calhoun County, Texas, for the said term and until his successor shall have been appointed and qualified. IT IS ORDERED that the said BEN H. COMISKEY, JR. shall before entering upon his duties, execute a good and sufficient bond as provided by law. IT IS FURTHER ORDERED that the salary of said County Auditor shall be fixed at a figure equal to the regular salary to be paid by the County to the Tax Assessor Collector of Calhoun County, payable in equal monthly installments from the General Fund of said County. IT IS FURTHER ORDERED that this appointment shall be recorded in the Minutes of the District Courts of Calhoun County, Texas; and the Clerk is directed to certify the same to the Commissioners' Court of Calhoun County for observance. SIGNED AND APPROVED on this, the 1st say of November, A.D., 1983. Clarence N. Stevenson, Judge, 24th District 2, Frank H. Crain, Judge, 135th District YOC (.�,...._.... PACE .._.r 3�y. Whay,31and W. Kilgore,'Gudge, 267th District . .5'............. O'CLOCK ..Q w - DEC 131933 ..... � �..... .......................................................... DM R.10 CLLCN[[CALIWOII COMM It VS U 2 CERTIFICATE OF TRUE COPY OF PAPER OF RECORD THE STATE OF TEXAS X COUNTY OF CALHOUN X I, OLLIE HARRIS CUELLAR, Clerk of the District Court of Calhoun County, Texas, do hereby certify that the foregoing is a true and 12, correct copy of the original Order Appointing Ben H. Comiskey County Auditor as the same appears of record in my office, in the minutes of the District Court Records of said County in Volume 10 , Page 935 Given under my hand and seal of said Court, at office in Port Lavaca, Texas, this the 13th day of December , A.D., 19 83 J a OLLIE HARRIS CUELLAR CLERK, DISTRICT COURT, CALHOUN COUNTY, TEXAS BY: - 41.3 ORDER PLACING OFFICIALS ON SALARY BASIS ORDER PLACING OFFICIALS ON SALARY BASIS Motion by Commissioner Belk , seconded by Commissioner Hahn , and carried, that the following order be entered: At a regular term of the Commissioners' Court in and for Calhoun County, Texas, held in the regular meeting place of said Court in the County Courthouse at Port Lavaca, Texas, on the 9th day of January, 1984, with County Judge Ralph Wyatt, presiding, and Commissioners Leroy Belk, Stanley Mikula, Peggy Lindsey and Oscar Hahn present and with the County Clerk in attendance, there having come on for hearing the matter of determining whether county and precinct officers shall be compensated on a salary basis for the calendar (fiscal) year 1984, it was ordered that all county and precinct officers and their deputies, clerks and assistants be compensated on a salary basis for the calendar (fiscal) year 1984, and the County Clerk, be, and she is hereby ordered r and directed to file a certified copy of this order with the State Comptroller of Public Accounts in Asutin, Texas, on or before January 31, 1984. IT IS SO ORDERED, this the 9th day of January, A.D. 1984. ' COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS By R.E. Wyatt, Count Judge Calhoun County, Texas Mary Lo s McMahan, County Clerk Calhoun County, Texas 414 PLACING OFFICERS' SALARY FUND IN GENERAL FUND ORDER PLACING OFFICERS' SALARY FUND IN GENERAL FUND BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS that ' all fees, costs, compensation, salaries, expenses and other funds which would otherwise be deposited in the Officers' Salary Fund shall be paid into and drawn from the general fund of the County, with the exception of Sanitary Landfill fees, costs, compensation, salaries, expenses and other funds which shall be paid into and drawn from the Sanitary Landfill enterprise fund. PASSED AND APPROVED this 9th day of Jaunary, 1984. COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS R.R. Wyatt ;\ County Judge / tATTEST- P2m, -' n s Mary Lois McMahan, County Clerk 41.5 ORDER SETTING SALARIES, SICK LEAVE, VACATION POLICIES, HOLIDAY 'SCHEDULE AND MONTHLY APPROPRIATIONS 1984 ORDER PASSING MAXIMUM SALARIES, MAKING MONTHLY APPROPRIATIONS, PASSING SICK LEAVE AND VACATION POLICIES, PASSING HOLIDAY SCHEDULE WHEREUPON, on motion by Commissioner Hahn , seconded by Commissioner Mikula , and unanimously carried, the Court ordered that the following I Order be adopted and entered: The various officials, supervisors and permanent employees will be compensated for the Calendar Year 1984 not to exceed the following amounts: SEMI-MONTHLY ROAD AND BRIDGE GENERAL FUND County Commissioners of Precincts 1, 2, 3 and 4 each $1,113.20 GENERAL FUND County Judge 1,248.41 County Clerk 1,113.20 Veterans Service Officer 202.86 Civil Defense Director 427.53 Judge, 24th District (Supplemental Salary) 36.30 Judge, 135th District (Supplemental Salary) 36.30 Judge, 267th District (Supplemental Salary) 36.30 Court Reporter 24th District 178.83 Court Reporter 135th District 178.83 Court Reporter 267th District 167.13 District Clerk 1,113.20 Justices of Peace, Precincts 1, 2, 3, 4 and 5 each 191.36 Appeals Court Judges (6) each 7.50 Juvenile Court Judge, 24th District 72.60 Juvenile Court Judge, 135th District 72.60 Juvenile Court Judge, 267th District 72.60 Juvenile Court Judge, County 97.40 Juvenile Court Clerk 41.76 County Auditor 1,129.93 County Treasurer 1,113.20 County Tax Assessor -Collector 1,129.93 Constables, Precincts 1, 2, 3, 4 and 5 each 171.19 Sheriff 1,113.20 Building Inspector 427.53 County Librarian 760.06 Museum Director 101.34 County Extension Agent 275.87 Home Demonstration Agent 189.57 Marine Agent 181.55 Assistant County Extension Agent 181.55 County Judge 1 Secretary 660.10 County Clerk 1 Deputy 660.10 1 Deputy 607.75 2 Deputies, each 593.50 District Clerk 1 Deputy 660.10 1 Deputy 593.50 Criminal District Attorney 1 Assistant 1,222.79 1 Investigator 821.11 1 Secretary 660.10 1 Secretary 593.50 7 L 416 County Auditor 1 Assistant 660.10 1 Assistant 607.75 County Tax Assessor -Collector 1 Deputy 660.10 1 Deputy 607.75 6 Deputies, each (includes 1 computer operator) 593.50 Buildings ' 1 Superintendent 792.46 1 Assistant Superintendent 660.55 3 Janitors, each 594.74 Jail 1 Chief Jailer 800.21 Jailers, each 617.10 Cook 254.60 Sheriff 1 Deputy 868.87 2 Investigators, each 821.11 7 Deputies, each 800.21 1 Secretary 660.10 1 Chief Dispatcher 607.75 4 Dispatchers, each 593.50 2 Part -Time Deputies 36.35 Mosquito Control 1 Supervisor 750.71 1 Employee 601.93 Health Unit 1 Inspector 704.18 1 Nurse 891.51 1 LVN 604.50 ' 1 Clerk 274.55 County Library 1 Assistant 660.10 1 Assistant - Seadrift Branch 27.23 1 Assistant - Point Comfort Branch 15.54 County Extension Service 1 Secretary 660.10 JUVENILE PROBATION 1 Probation Officer 672.50 SANITARY LANDFILL 1 Manager 792.46 1 Employee 667.93 2 Employees, each 626.18 1 Secretary 557.34 ROAD AND BRIDGE PRECINCT ONE 1 Employee 726.00 1 Employee 693.00 ' 2 employees, each 605.00 ROAD AND BRIDGE PRECINCT TWO 1 Employee 768.12 1 Employee 667.93 2 Employees, each 629.52 -2- 417 ROAD AND BRIDGE PRECINCT THREE 1 Employee 1 Employee ROAD AND BRIDGE PRECINCT FOUR 804.84 655.96 1 Employee 804.84 1 Employee 696.58 3 Employees, each 675.54 4 Employees, each 612.43 1 Secretary 612.43 Each of the officials named herein shall fix the compensation of the employee authorized for his department within the maximum amounts authorized by this Order. Each of said officials will complete and deliver the payroll forms to the County Auditor to indicate the pertinent information for all deputies, assistants and secretaries who were employed during the pay period; he will also see that the necessary exemption certificates and other information are furnished to the County Auditor so that proper deductions may be made and records compiled for the Federal Withholding Tax, Social Security Tax, Group Insurance and Retirement Plan. RXTRA HF.T.P The various officials/supervisors will be allowed to employ extra help at the following maximum hourly rates: $3.75 for clerical help in county offices; $5.65 for labor in the Road and Bridge Precincts, the Mosquito Control Department, and the Building Department; $7.00 for heavy equipment operators. Payments may be made up to the amount authorized in each department budget, approved by the Commissioners Court in the 1984 budget. The officials and supervisors affected by F this Order will not obligate the County for the payment of any compensation in ' excess of the extra help allowance without prior authorization of the Commissioners Court. These employees will be considered part-time employees of the County and will be subject to Federal Withholding Tax and Social Security Tax deductions. APPROPRIATIONS FOR JUSTICE OF THE PEACE OFFICES A $71.50 monthly allowance will be paid from the general fund to each of the five Justices of the Peace for expenses of office. APPROPRIATIONS FOR TRAVEL ALLOWANCE The Commissioners Court further authorized the payment of travel allowance to certain officials using their private automobiles in carrying on the duties of their respective offices. These allowances are payable in twelve monthly installments, not to exceed the following monthly amounts: GENERAL FUND County Judge Medical Director Sanitation Inspector Sanitarian Nurse I Clerk I LVN County Extension Agent Home Demonstration Agent Marine Agent Assistant County.Extension Agent Criminal District Attorney Investigator Criminal District Attorney Secretary MONTHLY $151.83 200.00 200.00 200.00 100.00 25.00 25.00 210.00 210.00 210.00 210.00 100.00 150.00 419 -3- SANITARY LANDFILL MONTHLY Manager 120.00 Each Constable shall be reimbursed for actual and necessary out of pocket expense in the enforcement of law on the basis of itemized and sworn statements filed with the County Auditor at an amount not to exceed $200.00 per month. ' Officers, Agents or employees of the County will be reimbursed for actual traveling expenses while out of the county on official county business if in attendance at conferences relating to county government up to the amount authorized in the 1984 budget for this purpose. Reimbursement will be requested on the travel form available in the office of the County Auditor and will be filed, with supporting documentation, in the County Auditor's office within one month after the trip has been made. Certain personnel will be reimbursed for actual traveling expenses in the county in amounts not to exceed the appropriations authorized in the 1984 budget. Mileage reimbursement for the use of personal automobiles which have been authorized will be computed on the basis of 22.5 cents per mile. APPROPRIATIONS FOR CHARITY SERVICES BY CONTRACT ' GENERAL FUND Payable in monthly installments not to exceed the following amounts: Case Worker Assistant Case Worker GENERAL FUND MONTHLY $150.00 43.25 APPROPRIATIONS FOR CALHOUN COUNTY TAX APPRAISAL DISTRICT Payable in quarterly installments of $32,739.50 to the Calhoun County Tax Appraisal District. SICK LEAVE The provision for sick leave is intended to benefit the employee curing an actual illness and is not intended to provide additional time off. Permanent full-time employees will become eligible for paid sick leave after six (6) months of employ- ment. Each employee will be entitled to twelve (12) working days annually. Forty- eight (48) working days may be accumulated. Absenses occuring on regular days off or holidays will not be counted as part of the total sick leave. Sick leave will not be given to extra help or part-time employees. Sick leave is granted to per- manent employees for bonafide illness or illness in the household of the family requiring the employee's presense, if recommended by a physician. No sick leave may be granted until the official/supervisor has been notified of the illness. The sick leave time will be indicated on the payroll submitted to the -4- 419 County Auditor's office and official/supervisor will also indicate the data on the department sick leave form provided by the County Auditor's office. This department sick leave form will be available for examination and review during the year and will be filed in the County Auditor's office at the end of the year when the December payroll is submitted. ACCIDENTS Any injury while on duty should be reported immediately to the official/supervisor, ' who will immediately contact the County Auditor's office and complete the "Employer's First Report of Injury". The County Auditor's office will then file the report with the Industrial Accident Board in Austin, Texas. All medical bills resulting from injury on duty should be sent to the Calhoun County Auditor's office. During the time the employee is absent.from work due to the injury, but still on the county payroll, his net pay will be reduced by the amount he or she is entitled to receive from workmen's compensation. When the maximum time for accident leave and any accrued vacation time has elapsed, the official/supervisor will drop the employee from the department payroll. VACATION POLICY After twelve months of continuous employment (12 months of continuous employment being referred to herein as an "employment year") An employee shall be entitled to ' two (2) weeks (three (3) weeks after 10 years continuous employment) of vacation with pay during each employment year (starting with his or her second employment year, so that each vacation taken during any employment year will have been earned during the previous employment year). The dates for all vacations are to be approved by the department head. The department head shall indicate on the payroll form the inclusive dates of any employee's vacation during the month for which the payroll form is submitted. In the event of termination of employment of an employee for any cause, the records shall be reviewed and such employee shall be entitled to receive, as vacation pay, his or her regular salary for the period or periods of time established by the following guidelines: 1.. If such employee has not had a vacation during the employment year which his or her employment is terminated (which vacation would have been earned during the previous employment year), then such employee shall be entitled to such vacation pay for the period of the vacation he was entitled to take. 2. In any event, such employee shall be entitled to vacation pay at the rate of ' one (1) day per month (1-;� days per month not to exceed fifteen days for employees with ten (10) or more years of continuous employment with the county) for each month such employee has worked during his or her current employment year. The sole purpose of this paragraph is to provide vacation pay on a prorata basis for the period of time an employee has worked during the employment year in which he or she terminated, and this paragraph shall not be construed in any way so as to enlarge the vacation periods established by this Order. 420 Unused vacation time or vacation pay shall not cumulate from year to year. Other than as hereinabove provided, an employee shall not be entitled to pay in lieu of vacation. If a holiday falls within a vacation period it will not be counted as a vacation day; pay for the vacation period shall be made on the Friday preceding the vacation period, if the employee desires. Any employee rehired after having left the County by reason of termination or discharge shall be considered a new employee. HOLIDAY SCHEDULE The court set the following holiday schedule for the Calendar Year 1984: Good Friday - 1/2 day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Christmas New Years Day April 20, P.M. May 28 July 4 (Wednesday) September 3 November 9 (Friday) November 22 & 23 December 24 & 25 (Monday & Tuesday) December 31 & January 1, 1985 (Monday & Tuesday) However, it was agreed that if any of the above holidays should fall on a non -working day, the employees should be allowed to observe the nearest working day preceding or following the holiday; provided, however, that in no event shall the Sanitary Landfill be closed more than two (2) consecutive days, which closing shall be arranged by the landfill manager to accomodate the needs of the cities of Port Lavaca, Seadrift, and Point Comfort for garbage disposal. PASSED AND APPROVED, this the 9th day of January, 1984. ATTEST: Mary Lo' McMahan, County Clerk Calhoun County, Texas fl R.E: Wyatt, CounW Judge Calhoun County< Texas -6- 421 REVENUE SHARING REGULATIONS - LOCAL GRIEVANCE PROCEDURE Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that Sylvia Mendoza be appointed to coordinate implementation of the regulations and publish notice that the County has a policy against handicapped discrimination. / _ Q'/ ���•�#�•��r�tt#���•��#�•��-�#�#����#�+r##�u•#+r###���at�����+ram#��tu•�������+r����t PUBLIC NOTICE REVENUE SHARING HANDICAPPED REGULATIONS THIS NOTICE IS PUBLISHED PURSUANT TO THE REQUIREMENTS OF Section 51.55 OF THE REVENUE SHARING REGULATIONS, AS PUBLISHED IN THE FEDERAL REGISTER ON OCTOBER 17, 1933. Section 51.55 PROHIBITS DISCRIMINATIONAGAINST [QUALIFIED INDIVIDUALS BECAUSE OF THEIR HANDICAPPED STATUS. ' CALHOUN COUNTY, PORT LAVACA, TEXAS ADVISES THE PUBLIC, --------------------------------------- EMPLOYEES AND JOB APPLICANTS THAT IT DOES NOT DISCRIMINATE ON THE BA_:IS OF HANDICAPPED 'STATUS IN ADMISSION OR ACCESS TO, OR TREATMENT OR EMPLOYMENT IN, ITS PROGRAMS AND ACTIVITIES. CALHOUN COUNTY HAS DESIGNATED THE FOLLOWING PERSON AS THE CONTACT TO COORDINATE EFFORTS TO COMPLY WITH THIS REr.UIREMENT. INQUIRIES SHOULD BE DIRECTED TO: NAME SYLVIA MENDOZA ------------------------------- OFFICE CALHOUN COUNTY AUDITOR -------------------------------- ADDRESS 211 S. ANN - COURTHOUSE ------------------------------- PHONE NUMBER (512)552-3202 -------------------------------- HOURS 8 AM - 5 PM MON - FRI �t�tr�•�ttt#���#�ttt�•��#�r�����##�#�•##�###�����utr��#��r�•#���+r�##tr#��•�r���•�r#�tt ' 422 PERMIT - CHAMBER OF COMMERCE, SEA FEST ..L Motion by Commissioner Belk, seconded by Commissioner Hahp,and carried, that the Chamber of Commerce be permitted to hold Sea Fest -at Magnolia Beach for 5 days: PERMIT 'Calhoun County, Texas (hereinafter called "County") does hereby grant to the Port Lavaca - Calhoun County Chamber Of Commerce And Agriculture, Inc. (hereinafter called "Grantee") the right to use the hereinafter described property for the Texas Sea Fest celebration, towit: Said property is situated in Calhoun County, Texas, and is described as follows: All that certain tract or parcel of land, the same being a portion of the land designated as PROMENADE on Revised and Consolidated Plat of Mallory's First Addition to Magnolia Beach and Mallory's Second Addition to Magnolia Beach recorded in Volume Z, Page 351, of the Map and Plat Records of Calhoun County, Texas, and being all that portion of said PROMENADE which is not under water and which is situated between a line which is an extension of the South side of Eighteenth St., which extension line runs to Lavaca Bay for the South boundary of the tract herein des- cribed, and a line which is an extension of the North side of Twelfth St. whcih extension line runs to Lavaca Bay for the North boundary of the tract herein described. Such tract is identified more specifically in the attached Plat which is incorporated herein by reference for any and all purposes. This permit is granted, however, subject to the following terms, provisions and condi- tions, all of which are made a part of the part of this permit, towit: 1. The period of time covered by this permit is: the 25th, 26th, 27th and 28th days of May, 1984. 2. Grantee shall not use the aforesaidproperty in any manner that would cause said celebration to come within the terms and provisions of the Texas Mass Gatherings Act (Article 9002, Vernon's Texas Civil Statutes). 3. Under no circumstance shall Grantee block any asphalt public road in any manner. 4. Grantee shall not sell tickets on any asphalt public road, and Grantee shall make every reasonable effort to hold blockage of any such road by traffic to a minimum. 5. Under no circumstance shall Grantee make any charge for the use of any asphalt public road by any person. 6. Grantee shall direct the attention of all ticket sellers and traffic controllers to the provisions of paragraphs numbered 3, 4 and 5 next above. 7. Grantee shall not permit any carnival to set up or operate on any of the above described property until Grantee has caused such carnival to furnish Grantee and County each a certificate of carnival liability insurance (which certificate must be acceptable to County) showing that such carnival has insurance in the amount of at least $100,000 per person and $300,000 for any single occurrence for bodily injury or death; and such certificate of insurance must show that Grantee and Calhoun are County, County Judge and all County Commissioners/each covered by such insurance as additional insureds. 8. Grantee shall not commence any operations oil the above described property until Grantee has furnished County with a certificate of liability insurance (which certificate must be acceptable to County) showing that Grantee has insurance in the amount of at least $100,000 per person and $300,000 for any single occurrence for bodily injury or death and at least $10,000 for any single occurrence for injury to or destruction of property, and also showing that the County, County ' Judge and County Commissioners are covered by such insurance as an additional insured. 9. Upon cessation of its operations hereunder, Grantee shall clean up the above described property and leave it in the same condition it was in prior to the commencement of such operations. 10. Grantee agrees to protect, indemnify and hold County free and harmless from and against any and all claims, demands and causes of action of every kind and character (including the amount of judgments, penalties, interest, court costs and legal fees incurred by said County in defense of same) arising in favor of governmental agencies and/or third parties (including, but not limited to, employees of Grantee), on account of permits, claims, debts, personal injuries, deaths or damages to property, and without limitation by enumeration, all other claims or demands of every character occurring or in anywise incidental to or in connection with or arising out any activities carried on by Grantee, or by any Concessionaire or other party acting with Grantee's permission, on the above described property. For and during the period of time covered by this permit, the hereinabove described portion of Magnolia Beach is hereby closed except for the activities of said Seafest. This permit shall become effective upon its written acceptance by Grantee. Executed in duplicate originals this 9th day January, 1984. ATTEST: Mary Lois McMahan, County Clerk ACCEPTANCE CALHOUN COUNTY, TEXAS E. Wyatt, County Judge The above and foregoing permit is hereby accepted by the undersigned on this day of , 1984, and the undersigned acknowledges that it is bound by all of the terms, provisions and conditions therein contained. — PORT LAVACA — CALAHOUN COUNTY CHAMBER OF COMMERCE AND AGRICULTURE, INC. By ATTEST: Michael Hynes, President Jack Hunt, Secretary q0 6se; ExtP1lSIOn ofYortJ,`�. zn side of ,�f-ii St. s for Nb=2-boLMdary of y /tir�t s r � s 12 11 i 10 � s \ PRO Al ENA Dc- Extension of wutn side of 7z _c,-Ay r�St. for South bou-idary of Ca:, RESOLUTION Upon motion made by and seconded by and carried, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF PORT LAVACA - CALHOUN COUNTY CHAMBER OF C%21ERCE AND AGRICULTURE, INC.: That the above and foregoing PERMIT is hereby accepted; and that Michael Hynes, President, is hereby authorized to sign such acceptance and deliver same to Calhoun County, Texas, the Grantor of such permit. PASSED this day,of 1984. BOARD OF DIRECTORS OF PORT LAVACA - CALHOUN COUNTY CHAMBER OF COMMERCE AND AGRICULTURE, INC. Michael Hynes, President I, Jack Hunt, Secretary of the Port Lavaca - Calhoun County Chamber of Commerce And Agriculture, Inc., do hereby certify that the above and foregoing is a true and correct copy of RESOLUTION passed by the Board of Directors of Port Lavaca - Calhoun County Chamber of Commerce And Agriculture, Inc, on the day of , 1984. Witness my hand and seal this day of , 1984. Jack Hunt, Secretary DE -GO -LA - EAST MAXWELL DITCH PROJECT, PRECINCT NO. 2 Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that the following RC & D Measure Proposal for East Max- well Ditch be approved and that the County Judge be authorized to sign same and submit it to the RC & D Committee: RC&D iEASURE PROP=L De -Go -La Resource Conservation and Development'Project Name Commissioners Court Date Jan. 9, 1984 County Calhoun Location 3 mi. North of Port Lavaca on Sponsor(s) Calhoun County CalhN/S of Maxwell' Ditch Road Name of Contact Stanley L. Mikula, County Commissioner, Prct. #2 Address 211 S. Ann St., Port Lavaca Texas Zip Code 77979 Description (Purpose .problems, opportunities, etc.) Critical erosion problem on East Maxwell Ditch. Benefits Expected (Describe in relative terms, not absolute dollare) save road for public use, including school bus. Only entrance to that area. Minimize siltation and alleviate obstructing of drainage. Estimated Cost $ 140,000. (80%/20%) Present Progress (What is being done? 4Jho is interested? Etc.) Concrete rubble has been placed in part of the area; however, this has not proved successful. Assistance Needed (Explain briefly) Engineering and design layout; financial assistance. Financial (Estimated amount if knowh) $112,000 De -Go -La funds; Other 28,000 Local funds Signed Name o . f person submitting proposal R.E. Wyatt Title County Judge rganization represented Date accepted by RC&D Council for addition to the project plan 427 ACCOUNTS ALLOWED - COUNTY Claims totalling$134.491.97 were presented by the County Auditor and after reading and verifying same, a motion was made by Commissioner Hahn, seconded by Commissioner Lindsey, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $10,922.48 were presented by the County Auditor and after reviewing said claims, a motion was made by Commissioner Hahn, seconded by Commissioner Lindsey, and carried, that said claims be approved. SALARY GRIEVANCE COMMITTEE The following persons will serve on the Salary Grievance Committee for the year 1984: David J. Hawes Mrs. Bernice Watts Shirley Whatley COURTHOUSE ANNEX - JUVENILE PROBATION DEPARTMENT Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the Building Supervisor be authorized to install a door on what is presently the "snack bar" area in the Annex; such area to be used as an office for the Juvenile Probation Officer. CLOSED SESSION - PERSONNEL The Court being in open session in compliance with the pertinent provisions of Sec. 3A of Art. 6252-17 of Texas Civil Statutes, the County Judge as presiding officer publicly announced that a closed session would now be held under the provisions of Sec. 2g of said Art. 6252-17 for the purpose of discussing personnel matters. The County Judge further publicly announced that before any final action, decision or vote is made regarding the subject matter of said closed session, this meeting will be reopened to the public. The Court then went into closed session, the meeting was then re- opened to the Public but no final action, decision or vote was taken. THE COURT RECESSED UNTIL 10:00 A. M. FRIDAY THE 13TH. 1 is JANUARY 13, 1984, 10:00 A. M. All Members Present: REAL ESTATE - PRECINCT NO. 3 ' Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the County Judge be authorized to sign necessary papers for the purchase of land in Precinct No. 3 for $300.00 plus cost of title policy and legal fees. BIDS AND PROPOSALS - MUSEUM, REPAIRS TO BUILDING Motion by Commissioner, Belk, seconded by Commissioner Hahn, and carried, authorizing advertisement of bids for repairs to the Calhoun County Jail -Museum Building with bids to be opened Feb. 13, 1984 at 2:00 P. M. ACCOUNTS ALLOWED - COUNTY Claims totalling $342,972.59 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Belk, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $174,839.91 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Hahn, and carried, that said claims be approved for payment. SALARIES Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the Salary Order be amended to delete the travel al- lowance for the investigator in the Criminal District Attorney's office. ' APPROVAL Minutes OF MINUTES of meetings held by the Commissioners' Court on December 12th and 16th, 1983 and January 9, 1984 were read, whereupon a motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that said Minutes be approved. 429 CONTRACTS AND AGREEMENTS - GOLDEN CRESCENT REGIONAL PLANNING COMMISSION, -EMERGENCY 1-IE➢ICAL SERVICES Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that the following Agreement be approved: GOLDEN CRESCENT REGIONAL PLANNING COMMISSION REGIONAL EMERGENCY MEDICAL SERVICES SYSTEM REGIONAL MUTUAL AID AGREEMENT This agreement is hereby entered into by and between The Texas Counties of And the Cities of And other EMS entities hereinafter referred to as,the "member Enti:ties:" WITNESSETH: WHEREAS, the governing officials of the member Entities of the State of Texas, desire to secure for each entity the benefits of mutual aid in emergency medical services for the protection of the health and life of its citizens during times of natural or man made calamity or disaster or any other condition or situation for which there exists a need for outside assistance, subject to the conditions hereinafter stated. NOW, THEREFORE, It is agreed as follows: 1. The member Entity will render mutual aid and make available resources for such aid, provided that it is understood, that the service rendering aid may withhold resources to the extent necessary to provide reasonable protection for the citizens within that services realm of responsibility. 2. The responding member Entity shall report to the requesting authority of the requesting entity or his/her authorized representative. 3. A responding member Entity shall be released by the requesting entity when the services of the responding member Entity are no longer required or when the responding member Entity is needed within the area for which it normally provides emergency - medical services. 4. Each member Entity waives all claims against every other member Entity for compensation for any loss, damage, personal injury, or death occurring as a consequence of the performance of this agreement. 5. No member Entity shall be reimbursed by any other member Entity for cost incurred pursuant to this agreement.. 6. Each member Entity while rendering aid, under the terms of this agreement, shall retain the same powers, duties, rights, privileges 430 and immunities as if they were preforming their duties in the city or county in which normally employed or rendering services. 7. The personnel of services, rendering aid in another member Entity's city or county pursuant to this agreement, shall not be liable on account of any act or ommission, in good faith on the part of said personnel, while engaged in rendering aid, or on account of the maintenance or use of any equipment or supplies in connection therewith. 8. All equipment used by the member Entity in carrying out this agreement will, at the time of action hereunder, be owned by it. 9. If is further agreed by and between the member Entities,Ahat:etther ' party .hereto shall have the right to terminate this agreement upon ninety (90) days written notice to the other parties hereto. 10. This Agreement is made for each respective emergency medical service as a Mutual Aid Agreement pursuant to Title XII of the Public Health Service Act. PASSED, APPROVED AND ADOPTED THIS i DAY OF 1984. Judge Ralph D. Wyat " Calhoun County COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her'report for the month of December and after reading and verifying same, a motion was made by Commis- sioner Hahn, seconded by Commissioner Mikula, and carried, that said report be approved. THE COURT THEREUPON ADJOURNED. REGULAR FEBRUARY TERM HELD FEBRUARY 13, 1984 THE STATE OF TEXAS COUNTY OF CALHOUN X Be it remembered, that on this the 13th day of February, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M. a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members to -wit: R. I. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar F. Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: 431 BIDS AND PROPOSALS, AMBULANCE, SEADRIFT FIRE DEPARTMENT The following bids were received for an ambulance for the Seadrift Fire Department but the bids were tabled for further study: a ia•aa a M ••�•�.• Date February 8, 19 84 FOR: County of Calhoun MAILING ADDRESS: Port Lavaca Calhoun Texas 77979 CITY Counm STATE ZIP ' We hereby propose to manufacture and furnish to you, subject to your acceptance of this proposal and the proper execution of the attached contract, the following apparatus and equipment to be built in accordance with the attached specifications. Quantity One (1) E.V.F. Model CUStom II for the sum of each Twenty Seven Thousand Three Hundred -------------- Dollars $ 27,300.00 Tax + + _ $ -0- Federal State Local Total $ 27,300.00 The customer agrees to pay the full amount of the chassis portion of this proposal ($ 12,812.00 ) upon receipt of the chassis at E.V.F. and upon receipt of invoice from E.V.F. or an amount of $ 768.00 will be added to the cost of this proposal at the time of final invoicing. Agreed and Accepted by Title Delivery is to be made subject to all clauses of the attached contract, ' within approximately 30 working days from receipt of chassis and approved construction drawings at the E.V.F. factory. E.V.F., Inc. reserves the right to withdraw this proposal, if not accepted within 4S days from the above date. 43,2 Toe Brunson, Account Exec. li.V. F. , INC. . IEMERGENCY VEHICLE CONPRACT THIS AGREEMENT is made between E.V.F., Inc. 7555 Garden Road, Riviera Beach, Florida 33404 ("Company") and County of Calhoun Legal Name 211 South Ann Port Lavaca ty (512)552-6713 ("Buyer"): Phone Number 1. ACCEPTANCE: Cm pany agrees to sell and Buyer agrees to purchase the nPmergency Vehicle and equipment described in the Specifications incorporated as pages 1 through 6 of this contract and in accordance with the terms and conditions listed on contract pages A, B, C and D. In case both C pony Specifications and Buyer's Bid Specifications are incorporated and are in conflict, the Company's Specifications shall apply. 2. DELIVERY SCHEDULE: The Emergency Vehicle shall be ready for delivery F.O.B. Port Lavaca, Texas , approximately 30 working days t Town State from date of receipt of chassis and approved construction drawings to the Company's factory location. 3. PRICE: Buyer shall pay as Purchase Price for the Emergency Vehicle, the sum of dollars ($ ). This Purchase Price includes taxes as follows: Any applicable taxes not specifically noted above will be paid by the Buyer directly, or will be added to the Purchase Price and paid by the C mpany. If Buyer claims exemption from any tax, Buyer agrees to furnish applicable exemption certificate (forms attached) and to save Company harmless from any such tax, interest or penalty, which may at any time be assesed against the Company. 4. TERMS OF PAYMENT: Terns of payment shall be: (A) $ Deposit with contract $ Interim payment $ 27.300.00 At time of delivery and acceptance $ Within 30 days after acceptance ' Past due balance is subject to maximum legal finance charge. Deposit is subject to an annual interest rate of 10%. Interest payment will be made at completion of contract. Page A 433 1 '! I.. ,l171 kDwatj N M •v (B) N/A Conditional sales contract- financing* Lease purchase agreement - financing* *Details of financing: Simple interest rate of %, for years, with % down payment required at time of delivery and acceptance. All financing plans must be signed and received by the Company prior to delivery. (C) Page number N/A included in this contract, lists items to be supplied by the Sales Representative. (D) Both parties agree that title does not pass until Purchase Price is paid in full. (E) No PAYMENT of any amount shall be made to a Sales Representative ' without written approval from the Company. 5. CONTINGENCIES: Company shall have no liability to Buyer for any loss or damage arising directly or indirectly from any delay in delivery due to strikes, inability to obtain materials, fires, accidents, or any other causes beyond the Company's control. 6. WARRANTY: Company warrants the new Emergency Vehicle of its own manufacture against defective workmanship and materials for a period of one year or 12,000 miles, whichever occurs first, from date of delivery to the original buyer. Company warrants its own manufactured modular body, to the original buyer, for a period of ten years against structural defects of both material and workmanship. Under this Warranty, Company's liability and Buyer's remedy is limited to furnishing Buyer, without cost, parts and labor required to replace defective material or workmanship when there is no indication of misuse, neglect, improper maintenance, accident or overloading of E.V.F., Inc. manufactured Emergency Vehicle. Defects must be reported to E.V.F., Inc. in writing by the Buyer within the warranty period. Parts and labor will be supplied after inspection by a certified E.V.F., Inc. Service Center or approved alternate with findings approved by the E.V.F., Inc. Service Manager. Defective part to be shipped pre -paid to E.V.F., Inc. when requested. ' Page B 434 IEMERGENCY VEHICLE CONTRACT - Cont'd. This Warranty does not apply to: (1) Normal maintenance or upkeep items such as; adjustment of pump, valves, belts, lightbulbs, door lock adjustments, etc..., or items subject to normal deterioration. (2) Chassis items supplied by chassis manufacturer, or trade accessories not manufactured by E.V.F., Inc. Warranty on these items is limited to the supplying manufacturer's warranty, if any. (3) Any vehicle which has received alterations or repairs outside of Company's factory which, in our opinion, affects the reliability or operation of the Emergency Vehicle. 7. DISCIADM OF CONSEQUENTIAL DAMAGES: COMPANY EXPRESSLY DISCLAIMS ANY LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES WHICH MAY BE SUSTAINED BY BUYER, INCLUDING BUT NOT LIMITED TO THOSE ARISING FROM THE USE, INABILITY TO USE, MAINTENANCE OR REPAIR OF THE EMERGENCY VEHICLE, WHETHER UNDER ' THEORIES OF BREACH OF EXPRESS OR IMPLIED WARRANTY, NEGLIGENCE, STRICT LIABILITY CR OTHERWISE. 8. CANCELLATION: This contract is subject to cancellation by Buyer only upon payment to Company of reasonable cancellation charges, which shall take into account expenses already incurred and commitments made by Company and Company's anticipated profit. 9. ENTIRE AGREEMENT; AMENDMENTS: This agreement, including its appendices, embodies the entire understanding between the parties relating to the subject matter contained herein and merges all prior discussions and agreements between them. No agent or representative of the Company has authority to make any representations, statements, warranties or agreements not herein expressed and all modifications or amendments of this agreement, including the appendices, must be in writing signed by an authorized representative of each of the parties hereto. 10. SEVERABILITY: If any part hereof is contrary to, prohibited by, or deemed invalid under applicable laws or regulations, such provision shall be deemed inapplicable and deemed omitted to the extent so contrary, prohibited or invalid, but remainder shall not be invalidated and shall be given effect so far as possible. Page C 435 EmERGENC'y VEHICLE CXM:LkCT - Cont'd. IN WITNESS WHEREOF, Buyer and Company have caused this contract to be executed by their duly authorized representatives this day of , 19_ Buyer's Registered Name BY BY Title Title By By Title Title , By BY Title Title E.V.F., 4Reresehtafive A- NY" BY This proposal and contract is not a valid and binding obligation until accepted, dated and approved at E.V.F., Inc. principal place of business for Emergency Vehicles manufacture. Me, �Drvs By _ Date At page D Title 7 436 February 8, 1984 County Auditor County of Calhoun 211 S. Ann - Courthouse Port Lavaca, Texas 77979 REF: Invitation to Bid for 1984 Ambulance, opening February 13, 1984, 10:00 a.m. Gentlemen: Star -Line Enterprises, Inc., of Sanford, Florida, is pleased to submit our pro- posal to furnish the County of Calhoun with one Type II Starliner ambulance, on a 1984 Ford E-350 chassis. PRICE: $23,072.00 FOB Sanford, Florida. $23,672.00 FOB Seadrift, Texas. Per your published specifications and meeting or exceeding all requirements of GSA Bulletin KIQC A-1822A and Amendment I. EXCEPTIONS: None DELIVERY: 30-60 days after receipt of order and receipt of chassis if not already on Star -Line's premises. WARRANTY: Please see enclosed Warranty Certification. AUTHORIZED SERVICE REPRESENTATIVE: Main Ford -Mercury 908 W. Main Port Lavaca, Texas 77979 Contact: Leon Quellar Tel: (512) 552-6741 Thank you for inviting Star -Line to bid on the ambulance needs of the County of Calhoun. If you have any questions regarding pricing or quality of materials proposed, please do not hesitate to call us at (305) 323-0411. Cordially, Shari Sales Coordinator Enclosures 437 SUPERIOR COACH SALES OF TEXAS, INC. 3909 E. OVERTON ROAD DALLAS, TEXAS 75216 February 12, 1984 County Auditor County of Calhoun 211 South Ann - Courthouse Port Lavaca, Texas 77979 Gentlemen, (214) 371.7715 (214) 371-7716 S/W01 4YU403 — -9,1de ieuja3 —Special�f VOL' Superior Southwest is pleased to offer the following bid per your specifications. 1. 1984 FIRST RESPONSE Type II Ford Supervan KKK Certified $24,955.00 Optional Delivery Fee 500.00 Del: 30 - 45 days ARO Terms: Net on Delivery Unfortunately due to the proprietary construction characteristics of your bid specifications we are forced to take (2) minor excep- tions to your bid specifications 1. Cole-Hersee Switch 2. Hinged Overhead Console Thanking you in advance for your consideration we remain. Respectfully yours Frank R. Miller Vice -President, Sales FRM/gm 1 J B • MODULARS — TYPE 16 III VANS— TYPE II SUBURBANS HI TOP 1 n / Sawmtets 4mdakKee 49 eoaek 541e4 802 MERCURY • P.O. BOX 400 DUNCANVILLE, TEXAS 75116 PHONE: 214/298-4297 January 19, 1984 County Auditor Calhoun County Courthouse 211 S. Ann Fort Lavaca, Texas 77979 Dear Sir; G.S.A. K.K.K. A-1822 OR CUSTOM BUILT TO YOUR SPECIFICATIONS Summers Ambulance & Coach is pleased to make the following bids for your consideration: 1984 Wheeled Coach Type II on Ford E-350 Supervan @ $24,925.00. The completed unit can be delivered 30-45 days from receipt of order. As an alternate we offer the following unit in stock ready for immediate delivery, 1983 Wheeled Coach Type II Ford E-350 Super - van @ $26,226.00. This unit exceeds your specifications in the following areas. 1) vertical backboard storage. 2) 02 canpartment at rear of patient compartment 3) Electric 02 with Bypass 4) PA-300 5) 2-TS-100Is 6) ATZ Cabinet This is the last remaining 183 model available and is subject to availability. Thank you for this opportunity to bid. Sincerely, Alleal�h� Ray Boggess Sales Representative Summers Ambulance & Coach Sales, Inc '25 }'g4RSSERI7NG YOUR PROFESSIONAL NEEDS'• 439 BIDS AND PROPOSALS - PORT O'CONNOR'FIRE TRUCK CHASSIS The following bids were received for a 1 ton chassis for the Port O'Connor Fire Department but the bids were tabled for further study: a PROPOSAL FOR ------------------------------------------- The Port O'Connor Fire Department TO BE OPENED --------------------------- Monday, Feb. 13, 1984 @ 10:00 a.m. TOTAL RID PRICE (As Specified)** **See Attached letter for other bid information. DELIVERY DATE J $11,881.75 plus applicable taxes,reg- istraEion fees, state insp. fees, etc. App. 4 to 8 weeks ------------------ NAME OF BIDDER: Leonard Johnson Buick, Pontiac, G4C, Inc. ----------------------------------- ADDRESS: P.O.Drawer K CITY, STATE, ZIP: Edna, Texas 77957 AUTHORIZED SIGNATURE: TITLE: Sales Manager t1Y MEMBER JOHN C. MORROW MASTER GMC Master Sale an CERTIFIED SALES Leonard Johnson 8.i ' . Pontiac. GMC PRODUCT GUILD 2500 West Hwy. 59,-`dna, Texas 77957 SPECIALIST Local 7023506 Victoria 57885�1 1 4 4:0 III L✓ PROPOSAL FOR CAB & CHASSIS FOR THE PORT O'CONNOR FIRE DEPARTMENT ----------------------------------------------------- TO BE OPENED Monday, Fehruary 13, 1984 ' -------------------------------------------- TOTAL BID PRICE DELIVERY DATE NAME OF BIDDER: 1311,443.73 _ 3�_60 days approx _ MARSHALL CHEVROLET CO.,INC. ADDRESS: 203 N Commerce ----------- ---------------------------- CITY, STATE. ZIP: Port Lavaca, Tx. 77979 ----------------------------------- AUTHORIZED SIGNATURE: �yy TITLE: -------------QTEsldea�-------------------------- 441 BIDS AND PROPOSALS - DRUGS FOR INDIGENTS The following bid was the only bid received for drugs to be furnished to indigents of Calhoun County but no action was taken at this time: SPEC:IFICATIUNS AND BID FORM ---------------- FUR DRUGS TO BE FURNISHED TO INDIi:ENTS OF CALHOUN COUNTY ---------------------------------------------------- THE AMOUNT SHOWN IS THE CHARGE PER PRESCRIPTION WHICH WE WILL ADD TO THE "AVERAGE WHOLESALE PRICE -RED BOC,K:" FOR OUR SERVICE'; RENDERED AND CONTAINERS USED IN P'-.(EPARINi .UC:H _ .. - -: 1PE 1 �N �. �_+E=P•�r.RTC IJR+_il�_. hlVh I-'R 7:CE.'_; WILL BE LI ED 1N ALL >; TU;.1 littd_ 'E-�E iE "''; C_ I^ h _ {vEG W::L.L Jl- -:. T,_r-+ PPE?' "r•;Ir=aTE. ;ii. r'riI-E JC t - BASEJ"i UPJ F'RIC1. IPJCREASE' FROM THE MANUFACTURER. SUCH PRICE INCREASE AND "AVERAGE WHOLESALE PRICE -RED BO0KII WILL BE Mr=,DE AVAILABLE TO CALHOUN COUNTY WHEN REQUESTED. Er^,i=H MONT'LY '=:TATEMENT OR BILLING TO THE COUNTY WILL CONTAIN THE FOLLOWING MINIMUM INFORMATION ON APPROPRIATELY IDENTIFIED LETTEr;HEAD OR AN APPROPRIATELY IDENTIFIED STATEMENT: DATE PATIENT NAME DRUG F1"fCiliNT TNT7IAL OR REFILL PRESCRIPTION AMOUNT TO BE ADDED TO AVERAGE WHOLESALE PRICE PER PRESCRIPTION -50(cents) (fifty cents ------------------------------ There is no charge to the county or Datient for transfer of prescriptions. DATE: 1-23-64 ---------------------------------------------------- NAME OF BIDDER: Cunningham Pharmacy ---------------------------------------------- MAILIN3 ADDRESS—. 24 Viking Mall Port Lavaca, Texas 77979 ---------------------------------------------- CITY, STATE, ZIP CODE: Fort Lavaca, Texas 77979 --------------------------------------- TELEPHONE NUMBER: 512-552 2921 --------------------------------------------- AUTHORIZED SIGNATURE: TITLE: Don W Cunningham Owner PRICE 1 442 BIDS AND PROPOSALS. ROAD MATERIAL. PRCTS. 1. 2. 3 & 4 The following bids were received for road material for Precincts 1, 2, 3 and 4 but no action was taken on said bids at this time: :SPECIFICATIONS PROPOSAL -------------------------- F!_lR FLEXIBLE BASE MATERIAL(DELIVERED) ------------------------------------- AND AGGREGATE ATE FOR S_,I !RFAC E TREATMENTS (PREC _:ATED ) --------------------------------------------- CALHOUN C:nUNTY WILL f?ECEIVE BIDS Oh,' ITEM 2451, TYPE B (GRAVEL AGGREGATE), GRADITEM 719, TYPE F (CALICHE), C-RADE 2 FLEXIBLE BASE MATERIAL. (DELIVERED), AND ITEM ._;Oslh TYPE PE, GRADE 4 AGGREGATE F'i iR ;UPF Af;E TREATMENT,-; (PRECOATED) , THAT WILL 1IicE TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC: fF N:SF'_iEiTAI"TCNJ-'PEFJFIC:ATION=; ALL. TO BE DELIVERED F.O.I3. CALK.-JUN COIJNT'r . it _)C) T01": - ITEM 2?': , TYPE B (GRAVEL AGt;RFEGATE) , GRR.DE _ PRICE PER TON No Bid_ 60:?C) TONS - ITEM 249, TYPE F (CALi_HE), GRADE 2 PRICE PER TON No Bid 5oC) TON,.-': - ITEM :,C i4, TYPE PE, GRADE 4 NOTEr dnq freight rate I F'') F ` FER TON crease pill be paid for by ...... $?2:50_[-_ton to Greenlake Purchaser .'Ind anq decrease $22.68 / ton to Port Lavaca will bp, credited to uarchaser, Prices Based on delivery of 10 or more cars per day. BTDL'Eh'_; Ivi=al'lE Azrock Industries Inc. ADDRE:_;S" P.O.Box 34030 ---------- CITY, Y, STATE, ZIP CODE- - - --- - ---------- ----------- - --- San Antonio. ._Texas _78265____________._ ' AUTHORIZED =li-1`'ATURE= B. P. Thomas: Sales Mana er ---- ....._..- --- --- ----- ------------------ - ...----- Terms: Less 10c per ton discount 30 days, net 31 days. 443 SPEC IFICA'fIONS ?y PROPu'SAL FOR FLEXIBLE BASE MATF_RIAL(DELIVERED) AND AGGREGATE FOR SURFACE TREATMENTS (PRECOATED) ------------------------------- ------------- t CALHOUN COUNTY WILL RECEIVE BIDS ON ITEM 249, TYPE B (GRAVEL AGGREGATE), GRADE 3 ITEM 249, TYPE F (C:ALICHE), GRADE 2 FLEXIBLE BASE MATERIAL (DELIVERED); AND ITEM 304, TYPE PE, GRADE 4 AGGREGATE FOR :SURFACE TREATMENTS (PRECOATE.D), THAT WILL MEET 'TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS ALL TO BE DELIVERED F.G.B. CALHO IN COUNTY. 8000 TONS - ITEM 249, TYPE B (GRAVEL AGGREGATE), GRADE 3 PRICE PER TON 'precind /f,,. /. � 2. 7,79 Ti, PreeiHcf Ao-y 8 Y6' Ton Preclnof /Va. 9: 7,99 roa. 6000 TUNS - ITEM 249, TYPE F (CALIyCHE), GRADE 2 PENCE PER TON Pee O'InC PPe e f rle r ?4- 75,0 3500 TONS - ITEM 304, TYPE PH, GRADE 4 PRICE PER TON Preoie A141 -43.39 7-ee ptPC//?C NL. 13. G3 %Oli 3 a y, 7 s4 749.11 ;pmelwet No,4 013, yJ Tall BIDDERS NAME: ADDRESS: CITY, STATE, ZIP CODE: ' --1G�l9ejd-,-7e-,u s--�-Z57T ----- AUTHORIZED SIGNATURE: ------------------- TITLE: -----------------------=-G'N�,-------- SPECIFICATIONS & PROPOSAL ------------------------- FOR FLEXIBLE BASE MATERIAL.(DELIVERED) --------------------------------- AND AGGREGATE FOR SURFACE TREATMENT'S (PRECOATED) CALHOUN COUNTY WILL RECEIVE BID_ 00 ITEM 249, TYPE D (GRAVEL AGUREOATE:), GRADE 3 ; ITEM 249, TYPE. F (CALICHF), GRADE 2. FLEXIBLE. BASE MATERIAL- (DELIVERED); AND ITEM _04, TYPE PE, GRADE 4 AGGREGATE FOR SURFACE T REA`i MENTS (PRECi !ATED) , THAT WILL MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS ALL TO BE DELIVERED F Cf'L li UN COUNTY. 8000 TONS - ITEM 24:=, TYPE B (GRAVEL. AGBPEGATE), ::'RAD! - PRICE PER TUN NO BID ' hi )UO TONS - ITEM 249, TYPE F (C:AL I CHE) , CRADE PR.:CE. PE:R TON NO BID 3500 TONS - ITEM 04, TYPE PE, GRADE 4 PRICE PER TON $ 9.56 f.o.b. Dabney, Texas RAIL FREIGHT RATES: - --`- "--- --""- -- Port Lavaca, Texas $ 12.99 per ton (10 cars) - $14.80 per ton (5-9 cars) - $16.10 per ton(1-4 cw Point Comfort, Texas $ 12.99 per ton (10 cars) - $14.19 per ton (1-9 cars) Green Lake, Texas $ 12.91 oer ton (10 cars) - $14.08 oer ton (1-9 cars) TERMS: Less 10( per ton - 10th Prox. BIDDERWHITE'S MINES ADDRESS: P_- 0.Box. 421 -------------------------------------------------- CITY, STATE ZIP CODE: San Antonio, Texas 78292 AUTHORIZED SIGNATURE: TI'LEa _Cecil_Holloway,__Sal.es Manager SPECIFICATIONS & PROPOSAL ----------" t_�-------- F FLEXIBLE BASE MATERIAL(DELIVERED) y AND AGGREGATE FOR SURFACE TREATMENTS (PRECOATED) _I OUNI _IF!'HAT`i WILL_. RECEIVE BIDS ON !'Es 249" TYPE S (GRAVEL. AGGREGATE), GRADE ODE = ITEM 249, TYPE F (C:AL IC;HE) , GRADE 2 FLEXIBLE BASE MATERIAL (DELIVERED); AND ITEM 04, TYPE PE, GRADE 4 AGGREGATE FOR SURFACE TREATMENTS (PRECOATED) , THAT' WILL MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC: TRANSPORTATION SPECIFICATIONS ALL TO BE DELIVERED F.O.B. CALHOUN COUNTY. 8000 TONS - ITEM 249, TYPE 8 ( GRAVEL AGGREGATE), GRADE PER, TON $ 8.50 1000 TONS DELIVERED TO SEADRIFT STOCKPILE; 3500 TONS DELIVERED TO SIX MILE STOCKPILE; 3500 TONS DELIVERED TO PORT LAVACA STOCKPILE 6000 TONS - ITEM 249, TYPE F (CALICHE ), GRADE 2 PRICE PER TON $ 9.25 2000 TONS DELIVERED TO PORT O'CONNOR-STOCKPILE _ 4000 TONS DELIVERED TO SEADRIFT STOCKPILE 3500 TONS - ITEM =+04, TYPE PE, GRADE PRICE PER TON $20,50 -i ------------------ DELIVERED TO COUNTY STOCKPILES BIDDER.: NAME: M 6 W CONSTRUCTION CO. INC. ADDRESS. P.O. BOX 931- CITY, STATE, ZIP CODE: PORT LAVACA, TEXAS 77979-0931 ---------------- AI_THORIZED SIGNATURE: TITLE, TERRY M. WHITAKER, PRESIDENT -------------------------------------------------------- 11•, i 1 1 SPECIFICATION_: & PROPOSAL ----------- FOR FLEXIBLE BASE MATERIAL(DELIVERED) -----------------------•---------- AND AGGREGATE FOR SURFACE TREATMENT: (PRECOATED) ----------------------------------------------- CALHOUN COUNTY WILL RECEIVE BIDS ON ITEM 249, TYPE P (GRAVEL AGGREGATE), TRADE = 1 ITEM 249, TYPE F (CALICHE), GRADE 2 FLEXIBLE BASE MATERIAL (DELIVERED)! AND ITF_M 304, TYPE PE, GRADE A AGGREGATE FOR SURFACE TREATMENTS (PRECOATED) , THAT WILL. MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUTLIC TRANSPORTATION SPE:_IFICATIONS ALL TO BE DELIVERED F.C.Y. CALHOUN COUNTY. 0000 TONS - ITEM 249, TYPE Y ( GRAVEL AGGREGATE), , GRADE _ PRICE PER TON fin' I 6000 TONS - ITEM 249, TYPE F (CALICHE), GRADE PRICE PER TON ";;�. %D 2500 TONS - ITEM 304, TYPE FE, 'RADE 4 PRICE PER TON BIDDERS NAME., TEXAS SOUTHERN INC. AL:DRI_'=z_::--------------- - P-_0._,BOX 284 2004 SOUTH LAURENT 'STREET - �---Z.L---_--. _.._._---_._--_--. ..'_.._-_-_----_---- CITY, STATE, ZIP C'I:DE: - - TORIA, TEXAS Z_02 AUTHORIZED SIGNATURE: ` TITLE: 447 BIDS AND PROPOSALS, CORRUGATED METAL PIPE The bid of Wyatt Metal Drainage Products, Inc, was the only bid received for corrugated metal pipe but was tabled for further ..s.tudy:._-..----._... WYATT METAL DRAINAGE PRODUCTS Inc. P.O. Box 86 KATY, TEXAS 77492-0086 Verbal Order By P.O. No. 713/391-6444 Date February 2, 1984 Job No. BID OssIT Calhoun County Auditor 211 S. Ann Courthouse Toas•Nl..so Port Lavaca, Tx. 77979 1 week F.o.s. Calhoun County, Tx. "Op TO Do Calhoun County, Tx. Leroy Belk, Comm. (512)552-9242 "• Best Way Mew•HI. Prepaid o.o.{NT[11[D•v DF64 Ts Net 30 Days "Patovso DW 99•CNI.TICN 'GALV. CORR. RIVETED STEEL PIPE CULVERT •il\INC MICs 12" dia. 16 Ga. $ 5.78/ft. 15" dia. 16 Ga. 6.94/ft. 18" dia. 16 Ga. 8.29/ft. 18" dia. 14 Ga. 9.86/ft. 24" dia. 16 Ga. 10.99/ft. 24" dia. 14 Ga. 13.05/ft. 30" dia. 16 Ga. 13.65 ft. 30" dia. 14 Ga. 16.28/ft. 36' dia. 16 Ga. 16.43/ft. " 4 Ga 19.50 ft. 42" dia. 14 Ga. 22.73/ft. 48" dia. 14 Ga. 25.91/ft.I 54" dia. 14 Ga. 30.90 ft. Above prices based on Truck load quantity, (approx. 4 000.00 or more per truck load). All pipe & bands will be the annular corr. riveted type and will meet all AASHO, and S Above Prices firm for 6 months. Don F. Wallace vo BID moo BIDS AND PROPOSALS - PICK-UP FOR MOSQUITO CONTROL DISTRICT Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the County Auditor be authorized to advertise for bids for a pickup for the Mosquito Control District with bid opening set for March 12, 1984 at 10:00 A. M. I COUNTY PROPERTY, TANNER TRACT, PRECINCT NO. 1 Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the County purchase a 0.214 ac. tract of land from Robert L. Tanner, et al and that the County Judge be authorized to sign the necessary papers. TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT The Tax Assessor -Collector presented reports for the months of November and December, and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that said reports be approved. FARM TO MARKET RD. 1679, DRAINAGE, PRECINCT NO. 2 Maida McKamey met with the Court to request the Court to meet with ' the Texas Department of Highways and Public Transportation and ask them to enlarge the opening under the bridge on FM1679 in an effort to improve the drainage on Hwy. 87 at Clark Station. She also mentioned the railroad right of way which needs to be cleared of brush. Commissioner Mikula stated he did not feel that railroad cars would be the solution to the drainage problem at the bridge since the approaches to the bridge would have to be raised which would block the drainage even more. He said he thought several pipe would be more effective since the approaches would not have to be raised in order to install the pipe. Jody Brett, a resident and farmer in that area said he did not think anything can be accomplished as far as the drainage is concerned until something is done about the other work that needs to be done on Big Chocolate. It was decided that the Texas Department of Highways and Public Trans portation would.be asked to study the problem and report to the Court. RESOLUTION - NATIONAL WEATHER SERVICE Motion by Commissioner Hahn, seconded by Commissioner Lindsey, and carried, that the following resolution be adopted and entered: R E S O L U T I O N WHEREAS, The National Weather Service has for many years operated in a highly efficient manner, and, ' WHEREAS, the Service has always served the local communities in an exemplary fashion, and, WHEREAS, these services rendered to the local communities have resulted in many savings to both life and property and have promoted the general health, safety and welfare of the citizens of the local communities, and, WHEREAS, the continued safety of the people of our communities from hurricanes, tornadoes and other vicissitudes and inclemences of the seasons depends greatly on the continuance of the services presently rendered by the National Weather Service. NOW, THEREFORE, be it resolved that the Commissioners Court of Calhoun County, Texas does hereby go on record endorsing the propositionthat the National Weather Service be allowed to continue serving the public under their current operating. organization and procedures, and, ' BE IT FURTHER RESOLVED, that a copy of this resolution be included in the minutes of this Commissioners Court meeting and that a copy of this resolution be forwarded to all appropriate elected officials and to any other interested groups or agencies. PASSED AND APPROVED on this the day of j(�. , 1984. ATTEST Mary Lois McMahan, County Clerk COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS 450 RESOLUTION - SESQUICENTENNIAL, 19WOLUTION 19Mk2rbpb)fEEmmissio er Belk, seconded by Commissioner Mikula, and carried, coaurtiTY of followingCALHOUResolution be adopted and entered: BE IT REMEMBERED at a regular meeting of the Commissioners Court of Calhoun County, Texas, held on the 13th day of February, 1984, on motion made by Leroy Belk and seconded by Stanley Mikula the following resolution was adopted: WHEREAS, the State of Texas will celebrate its Sesquicentennial anniver- sary in 1986, and WHEREAS, the citizens and communities of the County of Calhoun wish to observe this 150th anniversary with celebrations, festivities, and special projects of lasting value to the county, and WHEREAS, this Commissioners Court has appointed a Sesquicentennial Committee, with Mrs. Lonnie Ficklen as Chairperson, to formulate plans and submit application to the Texas 1986 Sesquicentennial Commission for enabling county to be sanctioned as an official Texas Independence County, and WHEREAS, the appointed Calhoun County Sesquicentennial Committee has completed a Master Plan for this county's observation of the Texas Sesquicentennial of 1986, and WHEREAS, this same committee is prepared to submit its application to the Texas 1986 Sesquicentennial Commission, and WHEREAS, the Commissioners Court of Calhoun County, Texas, has been informed ' of the Master Plan for this county's sesquicentennial observation and has been informed of all activities as submitted in the application, and WHEREAS, the Commissioners Court of Calhoun County, Texas, does both concur And express its enthusiasm regarding those activities; NOW THEREFORE BE IT RESOLVED, that the Calhoun County Commissioners Court does hereby officially recognize this committee, with other members whom the Court should want to appoint to the committee, and that the Calhoun County Sesquicentennial Committee be authorized to submit application to the Texas 1986 Sesquicentennial Commission for official approval of this county's sesquicentennial program, BE IT FURTHER RESOLVED that the County of Calhoun, Texas, offer its support and assistance in the performance of those activities. PASSED AND APPROVED this 13th day of February, 1984. 00 1ATTEST: \ `' Mary Lois McMahan;` Coipity.Clerk COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS R.E. Wyatt, Coupty Judge -- 451 1 February 11, 1984 County Judge Ralph Wyatt and County Commissioners County of Calhoun Port Lavaca, Texas 77979 Dear Judge Wyatt and County Commissioners; I hereby submit for your approval the 1986 `%alhoun County Sesquicentennial Committee and piaster Plans. The Master Plan explains community events and goals, which will be completed by December 29, 1986. , I will submit to the Commission in Austin a final progress report by February 1, 1987. Respectfully submitted, Mrs. Richard A. Ficklen(Lonnie) Chairman - Calhoun County Sesquicentennial Committee 107 Elizabeth St. Port Lavaca, Texas 77979 152 I� ATTACHMENT I CALHOUN COUNTY, TEXAS SESQUICENTENNIAL COORDINATING COMMITTE CHAIRMAN Mrs. Richard A. Ficklen(Lonnie) 107 Elizabeth St. Port Lavaca, Texas 77979 HOME/OFFICE PHONE 512 552-5992 (home) 512 552-6721 (office) Mrs. Ficklen is a married caucasion, mother of three children and soon to be a grandmother. She is in her 40's. She serves as a member of the Calhoun County Historical Commission, editor of Karankawa Kountry, a quarterly publication of the Calhoun County Genealogical Society, a spohsorof the Calhoun County Junior Historians (newly organized group of high school students), a member of First Baptist Church, Port Lavaca and the Order of the Eastern Star, and was recently nominated for publication in the upcoming Notable Women of Texas. She has served in various civic organizations. Reeording Secretary Mrs. Frank Wedig (Eula Grace) 217 Bonham Port Lavaca, Texas 77979 512 552-9274 Mrs. Wedig is a widow, mother of four children, in her 50's. She is employed at the Calhoun County Day Care Center, is a member of the Calhoun County Historical Commission, is a member of Grace Episcopal Church, Port Lavaca and serves as president of the Calhoun County Genealogical Society. Corresponding Secretary Mrs. Kenneth Lester (Mildred) 11 Houston St. Port Lavaca, Texas 77979 512 552-6166 (home) 512 552-552-3024 (office) Mrs. Lester is the wife of Port Lavaca Mayor, employed at the Kinchen Construction Company and is also part owner. She is in her 40's, the mother of three children and one grandchild. Mrs. Lester is a native of Port Lavaca and has lived here all her life. She is a member of the Pilot Club and First Baptist Church, Port Lavaca. 453 Coordinating Committee -page 2 Board of Directors: Kenneth Lester, Mayor of Port Lavaca, Texas 512 552-6166(home) 11 Houston 512 552-2034(office) Port Lavaca, Texas 77979 Trinidad Rocha, Mayor of Point Comfort, Texas 512 987-2376(home) Point Comfort, Texas 77978 Donald Holder, Mayor of Seadrift, Texas Seadrift, Texas Judge Ralph Wyatt Calhoun County Commissioner's Court Port Lavaca, Texas 77979 Committe Members: Faustino'Lefty" Saenz, Jr. 2300 Larry Drive Port Lavaca, Texas 77979 512 785-5761(home) 512 552-2326(home) 512 552-2967(office) 512 552-2927(office) 512 552-6987(home) Mr. Saenz is a married Hispanic male, a member of Our Lady of the Gulf Catholic Church, employed as a realtor. He is a member of Texas Real Estate Better Homes and Gardens, Texas Association of Realtors, National Association of Realtors, Victoria Apartment Association, and the Texas Apartment Association. He is in his 50's. Bill Tindall 512 785-2531(home) Box 279 Seadrift, Texas Mr. Tindall is in his 50's, a married Caucasian, a member of the Lion's Club, the Parent-Teacher Association, and employed by the Calhoun County Independent School District as principal for thirty years. Sam Diebel 126 Chevy Chase Port Lavaca, Texas 77979 512 552-3104(home) 512 552-3224(office) Mr. Diebel is a married caucasian, in his 30's, the father of one child. He is a fourth generation Calhounian, a member of and past president of Port Lavaca Jaycees, and the Presbyterian Church. Jeff Underwood 512 987-2285 (home) P.O. Box 449 Point Comfort, Texas 77978 Jeff is a married caucasian, in his 40's, employed by the Alumin- um Company•of America, Point Comfort Operation. He is a member of the Calhoun County Historical Commission, Calhoun County fenealog- ical Society and the Calhoun County Sheriff's Reserves.- J 454 Coordinating Committee - page 3 ' Chester Surber 512 552-7768(home) P.O. Box 656 512 552-9788(office) Port Lavaca, Texas 77979 Mr. Surber is a married Caucasian, in his 60's, is Editor and Publisher of the Port Lavaca Wave newspaper. He is active in community activities, a mem er of the Rotary Club, Calhoun County Chamber of Commerce, Committee for downtown restoration. Mrs. Lloyd Brown (Edna) 512 552-3501(home) 612 W. Center Port Lavaca, Texas 77979 Mrs. Brown is a widow, mother of one child, in her 50's and is a Black. She is a third grade teacher at Jefferson Elementary School, Calhoun County Independent School District. She is a member of the Texas State Teachers Association, The Texas Class- room Association, Commander of the Calhoun County Disabled American Veterans Auxiliary, a Board Member of the Calhoun County Senior Citizens Association, and is a soonsor of the Sunlight Girls Club. Mrs. Clara Hawes 512 983-2370(home) P.O. Box 1157 Port O'Connor, Texas Mrs. Hawes is the widow of Alfred W. Hawes, a caucasian home- maker, the mother of fourteen children, and is in her 60's. She is a member of the Port O'Connor.Elementary School P. T. A., Fort O'Connor Community Service Club, St. Joseph': Catholic Church and C.C.D..(Parent anc Teacher Group), and tha Por" O'Connor Chamber of Commerce. Mrs. Dennis Sullivan (Peggy) 512 552-3485(home) 2111 Larry 512 552-2927(office) Port Lavaca, Texas 77979 Mrs. Sullivan is a married caucasian, in her 20's, employed by the Texas Real Estate Company as salesperson, is a three- year director of the Calhoun County Board of Realtors, and was recently selected as the "Outstanding Realtor of the Year", and is also a member of the Beta Sigma Phi -Ritual of Jewels. Mrs. Sidney Burkett (Barbara) 512 552-9330(home) Route 1, Box 18E Port Lavaca, Texas 77979 Mrs. Burkett is a married caucasian, in her 40's, the mother of four children. She is a member of the Alamo Heights Baptist Church, the Calhoun County Fair Board, the Port Lavaca Art Guild, the Calhoun County Arts Council, and is self employed as an artist and instructor, Mrs. Burkett has received numerous awards. 455 Coordinating Committee - page 4 , K.A. Wallace 512 552-2466(home) 1014 N. Ann Port Lavaca, Texas 77979 Mr. Wallace is a caucasian, in his 60's, married and a father. He is a former mayor of Port Lavaca, retired from the Southern Pacific Railroad Company, a member of the Rotary Club, past president of the Lion's Club, past president P.T.A.; past Boy Scout Commissioner for Indianola District, a Mason, a member of First Baptist Church, Port Lavaca, and is a community education instructor in stained glass. Larrie Yarborough 512 552-9533(home) 1110 Brookhollow Drive 512 552-2611(office) Port Lavaca, Texas 77979 Mr. Yarbrough is a married caucasian, in his 60's, the father of five children. He is the plant manager for Witco Chemical Company in Point Comfort. He is active in community activities, president of the Rotary Club, vice-president of Port Lavaca Chamber of Commerce, Crusade chairman for the American Cancer Society Fund Drive, Calhoun County, a member of Our Lady of the ' Gulf Catholic Church, serves on the church council, is a teacher in the Confraternity of Christian Development. He is part owner of the Hallmark Card and Gift Shop. Mrs. William B. Harriss (Marian) 512 552-6806 (home) 201 Candlelight Lane Port Lavaca, Texas 77979 Mrs. Harriss is a married caucasian, in her 50's, mother of three children and one grandchild. She is the owner of a drapery and decorating service. She is a member of Golden Cresent Area Aging Advisory Council, Golden Cresent Senior Citizens Nutrition Board, Calhoun County Arts Council Board of Directors, Calhoun County Historical Commission, Calhoun County American Red Cross Water Safety instructor and a sustaining member of Port Lavaca Junior Service League. Frank Kelly, Jr. 512 552-2988 309 Dan Port Lavaca, Texas 77979 Mr. Kelly is a married caucasian, in his 40's, the father of four children. He is owner of Richardson Funeral Home. He is a member of Our Lady of the Gulf Catholic Church, and bawling leagues. I 456 Coordinating Committee - page 5 Robert E. Clegg 512 552-3273(home) 286 E1 Camino Real 512 552-9734(office) Port Lavaca, Texas 77979 Mr. Clegg is a married caucasian in his 50's, the father of four children. He is a fifth generation Calhounian. He is President and owner of R.E. Clegg. "Trawlers", Inc, a gulf shrimp trawler fleet operation. He is a member of Port Lavaca Rotary Club, City of Port Lavaca City Council, and Gulf Coast Council of the Boy Scouts of America. He is a member of Our Lady of the Gulf Catholic Church. Janie Waghorne 512 785-5801 Route 1, Box 308 Seadrift, Texas 77983 Mrs. Waghorne is a married caucasion and mother of two children. She is a former school teacher now active in P.T.A as vice-presi- dent and a member of Seadrift United Methodist Church.A director of concerned, F.I.S.H. (organization for wives of fishermen). She is a member of the Chamber of Commerce, Port O'Connor, Texas and Calhoun Chemical Awareness Program: Tiney Browning 512 552-9459 1811Jackson St. Port Lavaca, Texas 77979 Mrs. Browning is a married caucasian in her 50's, and the mother of two children, a member of Our Lady of the Gulf Catholic Church. She is active member of the following;A city council woman and Mayor Pro Tem, Exemplar chapter of the Beta Sigma Phi(as corresponding secretary), Port Lavaca Philatelic Society, Streets of Safety of Calhoun County, Board of Directors of Senior Citizens Center, Calhoun Sandcrab Booster Club, Board of Directors of Golden Cresents Council of Governments currently serving as vice-president, Parent Advisory Comm- ittee of Calhoun County Independent School District and Chamber of Commerce Newcomers Luncheon Committe. Executive secretary for Mr. Cryer. Joe Lugo 118 Holiday Port Lavaca, Mr. Lugo is is employed and a member speaker for 512 552-6592 Lane Texas 77979 a married Hispanic and the father of three children. He at Aluminum Company of America, Point Comfort Operations of First Baptist Church. He is active and serves as Texas Alcohol and Narcotics Education. 457 Coordinating Committee - page 6 ' Mrs. Paul Hougland (Sylvia) 512 552-6928 1700 South Virginia Port Lavaca, Texas 77979 Mrs. Hougland is a married caucasian, the mother of four children. She is a member of the First Baptist Church, Parents Advisory Committee for Calhoun County Independent School District, and is currently serving as president of Junior Service League. Mrs. Ernest Singleton (Kathy) 512 552-4815 (home) P.O. Box 86 512 552-9747 (office) Port Lavaca, Texas 77979 Mrs. Singleton is a married caucasian in her 30's and the mother of two children. She is employed as the Calhoun County Extension Service Home Economics Agent. Joe Surovik 512 552-3627 (home) P.O. Box 86 512 552-9747 (office) Port Lavaca, Texas 77979 Mr. Surovik is a caucasian in his 40's and is employed as the Marine Agent for Calhoun County Extension Service. He is the I father of two children. Mrs. George Fred Rhodes (Marion) 512 552-9355 Box 986 Port Lavaca, Texas 77979 Mrs. Rhodes is a married caucasian in her 50's and the mother of three children. She is secretary of Calhoun County Historical Commission, a member and past president of the Port Lavaca Garden Club, Beta Sigma Phi, South Texas Library Systems' Advisory Board, and has served on the board of the United Fund and the Calhoun County Library. Barbara Sikes 512 552-2067 %Calhoun High School Port Lavaca, Texas 77979 Barbara is a single caucasian in her 40's and a classroom teacher for the Calhoun County Independent School District. She is a member of the Church of Christ and a member of The Classroom Teachers Association, Calhoun County Rural Water Board, A.I.M. (Alamo Beach - Indianola -Magnolia Beach residents organization). Co -Sponsor of Junior Historians, Calhoun County Historical Commission. l58 CoordinatingCommittee - page 7 Patrick Janis Route 1, Box 183 B Port Lavaca, Texas 77979 512 552-5467 Patrick is a 15 year old caucasian and a ninth grader at Calhoun High School where he is a active member of the Speech Squad and Debate Team. He is a member of the Calhoun High School Color Guard and a six year member of the Town and Country 4-H Club, and a member of Our Lady of the Gulf Catholic Church. Patrick serves as chairman of the "Save the Statue of Liberty" committee at Calhoun High School and is a member of the Junior Historians. Jack Hunt 512 552-3488 207 Bonham Port Lavaca, Texas 77979 Mr. Hunt is a married caucasian, in his 50's and the father of two children and has one grandchild. He is employed by the Calhoun County Independent School District as Community Education Coordinator, the president of the Lion's Club, director of the Calhoun County Chamber of Commerce. He is a member of the Calhoun Chemical Aware- ness Program and a member of the First United Methodist Church. Mrs. Ron Claiborne (Mary Ann) Port O'Connor, Texas 77982 983-2296 Office 983=4662 Home Mrs. Claiborne is a married caucasian, in her 40's and the mother of 1 child Mrs. Kenneth Thorm (Margo) 2102 Jackson Port Lavaca, Texas 77979 552-5835 Mrs. Thorn is a married caucasian-and-has on6.child._ Sheis employed as Art teacher at Calhoun High School, Calhoun County Independent School District. n BE ATTACHMENT II , MASTER PLAN CALHOUN COUNTY, TEXAS 1986 SESQUICENTENNIAL 1. Obtain Committee Stationery. 2. Calhoun County Historical Calendar. 3. Sesquicentennial Scrapbook to be placed in the museum. 4. Calhoun County Sesquicentennial cover for telephone directory. This is contingent with approval from General Telephone Company and the request has been made. 5. Adopting a flag for Calhoun County. A contest open to all county residents and through the schools. 6. Culture Festival: This will include all ethnic groups, food - booths, art exhibits, clothing, antive folk dancers and per- formers, a kite flying contest at the park, etc. 7. Historical Quilt Contest: Could depict Texas History,Calhoun , County Texas, or a family theme to promote the art of quilt making. 8. Outdoor Drama. 9. Indianola Days: To Commemorate the 100th year since the des- truction of the city of Indianola and the county seat moved back to Port Lavaca. 10. Reprinting of the Sept. 24th, 1875 newspaper(Victoria Advocate) telling of the first storm at Indianola. Permission has been ob- tained from the Victoria Advocate to reprint this historical paper. We will furnish them a copy for their records at no charge. 11. Historical Markers to be dedicated at the Indianola Cemetaries. 12. Supporting the Junior Historians in their projects. This newly formed group of high school students wi51 do research and develop sixty-second spots of Calhoun County and Texas historical data to be videotaped and possibly shown on the Victoria Television Station. They will apply for grants to help fund this event. 13. An All -Year Celebration featuring a main event for each month. Schedule to be added later. 14. Adopting a "Sister City" such as Indianola, Iowa; ' or Calhoun County, Alabama or Georgia or a city in Southern Australia since they are also having a 150-year celebration. 15. Special County -Wide Religious Meetings. 16. "Old Salty" Train Ride from Victoria to Port Lavaca to comme- morate our railroad which is the second oldest chartered railroad in Texas. This is, of course, something that is contingent with the 460 MASTER PLAN PAGE 2 ' Southern Pacific Railroad. 17. To obtain the bells at the Shellfish Restaurant for the County and placing them on County property for public display. 18. Honoring certain people, ie, photographs, historical markers, etc. Sam Houston, Lt. Governor Fletcher Stockdale, Martin DeLeon, James L. Allen, last messenger sent out from Alamo before last battle, became mayor of Indianola, Angelina Eberly, the lady cannoneer that fired the cannon that started the Archives War in Austin., and others. 19. Fund Raisers that will also provide souvenirs. 20. Plant Bluebonnets at the Olivia Cemetary. 21. Erect historical marker at Olivia Cemetery. 22. Erect historical marker at Olivia Community. 23. Encourage family reunions in Calhoun County in 1986. 24. Encourage participation of existing activities in Sesquicenten- nial celebration. 25. The planting of a Oak tree to be donated by the Texas Forestry Services. 461 ATTACHMENT III I INTENDED USE OF LOGO 1. Calhoun County 1986 Telephone Directory 2. Calhoun County Flag. 3. Calhoun County Sesquicentennial Stationery. 4. Reprint edition of September 24, 1875 newspaper. 5. Badges depicting Calhoun County's celebrating the Texas Sesquicentennial 1986. 6. Calhoun County Historical Calander. 7. Sesquicentennial Scrapbook. 8. Train ride tickets --if railroad gives permission to have train ride. 9. Calhoun County Historical Plates. 10. Other fund raisers will be added later. , 462 UTILITY PERMITS GENERAL TELEPHONE COMPANY, PRECINCT NO. 4 Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the following utility permit be approved: ' Form ED-135 (Rev. 4-83) MC 600647 NOTICE OF COMMUNICATION LINE INSTALLATION DATE 02-01-84 TO THE COMMISSIONER'S COURT OF CALHOUN COUNTY ATTENTION COUNTY JUDGE: R. E. Wyatt Calhoun County Courthouse Port Lavaca, Texas 77979 Formal notice is hereby given that GENERAL TELEPHONE COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Seadrift, Texas as follows: Beginning 460' Northeast of Hwy 185 and extending 3421' Northeast along Fisher -Smith Road, GTE proposes to extend buried cable 8' inside the North Right -of -Way. All cable will be plowed or trenched to a minimum depth of 30". ' See Attached. The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after March 1, 19 84 General phone Comps of th� Southwest BY Project Coordinator, Area ADDRESS P. 0. Box 1112 Robstown, Texas 78380 463 ED-135 (Rev. 8-75) APPROVAL TO: General Telephone Company of the Southwest Attention: DAVID J. CUSTER Project Coordinator, Area P. 0. Box 1112 Robstown, Texas 78380 The Co.issione is Court of CALHOUN County offers no objections to the location on the right-of-way of your proposed buried cmmnu- ications line as shown by accompanying drawings and notice dated 02-01-84 except as noted below. j It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent I property o.mers. Please notify Oscar Hahn telephone 512/785-3141 Commissioner of Precinct No. 4 , forty-eight (48) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here - In by and through the County Judge and all the Commissioners persuant to res- olution.passed on the day of February 19 84 , and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas. /Z i ('� I COUNTY JUDGE R. Wyatt pzomsEo GAL3L E: �� L_X/sTin/G GALi[ES' o� \ \ C \ � ati o �9 ,t U p -e. ODIC � P% GFNEAAL rElEA10nE C Pl P M d,wRST BIDS AND PROPOSALS, REPAIRS TO JAIL -MUSEUM The following bids were received to repair the Jail -Museum. Mr. Almond with DeLara-Almond Architects, Inc, reviewed the bids with the three low bidders and upon Mr. Almonds recommendation, a motion was made by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the low bid of ITG Construction and Engineering, Inc. be accepted in the amount of $15,000.00 and the County Judge be authori- zed to executed the contract. Propwia( Page No. of Pages ITG CONSTRUCTION & ENGINEERING, INC. P. O. Box 163 PORT LAVACA, TEXAS 77979 (512) 552-9642 PROPOSAL SUBMITTED TO Calhoun County PHONE DATE I February 13, 1984 STREET JOB NAME 211 S. Ann Calhoun County Jail Museum Repairs CITY, STATE AND ZIP CODE JOB LOCATION Port Lavaca, Texas 77979 ARCHITECT DATE OF PUNS JOB PHONE We hereby submit specifications and estimates for: Foundation Repairs to Calhoun County Jail Museum as per plans and specificati prepared by DeLara-Almond Architects, Ins., including Addenda 1 and 2. �id Bond of 5% in the amount of $750.00 is herein included. TOP Propose hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: FIFTEEN THOUSAND DOLLARS dollars ($ 15 , 000 , 00My ) ment to be made as follows: All material is guaranteed to be as specified. All work to be completed in a workmanlike Authorized manner according to standard practices. Any alteration or deviation from above specdica. bons involving Signature extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Note: This proposal may be Our workers are fully covered by Workmen's Compensation Insurance. withdrawn by us if not accepted within days. Arreptattre of propasa1 —The above prices, specifications and condlbons are satisfactory and are homby accepted. You are authonred Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptances Signature n. 1 3 4 5 6 7 8 9 10 li 12 13 14 15 16 17 1P wU 1 22 23 4 25 26 •7 28 29 30 31 3'2 33 34 35 36 Bidder is: , An individual proprietorship; A partnership composed of ...N/A. ...,. and ... •..; A corporation chartered under"the laws of the State of ..Texas....., acting by its'office r:'�: Pursuant to its bu—laws or a resolution'of its 8oard.of Directors. F & E ERECTI.N CO., INC. z a (Name of Bidder) , ATTEST: By; k('�n.�nc' .....�........... ......... (Signature) . ......................... (Title-) Amount of Base Bid: P.O. DRAWER 20350 $56,621.00 (Fifty six thousand six S9N PNTONIOt TEXAS 78286 Hundred twenty'6ne do1T&' )..•.. •••••• (Address) Alternates (if applicable): (1).......................... (3).......................... Please return bidders check: to F & E ERECTION CO:,.INC: (Name) (512) 661-4251, San Antonio P.O. DRAWER 20350 Tet. No(512).552- .............815Port Lc ............................ ... ... ... ava (Address) February 13, 1984 SAN ANTONIO, TEXAS 78286 Date ............................ (Address) 4-L Page No. 1 of 3 Pages BEXAR SOIL STABILIZERS OF TEXAS Fit. 2 Box 501, San Antonio, Texas 78229 (512) 698-1088 SUBMITTED TO PHONE DATE Commissioners Court, County of Calhoun February 6, 1984 STREET JOB NAME Old Calhoun County Jail Museum CITY, STATE AND ZIP CODE JOB LOCATION Port Lavaca, Texas 77979 211 South Ann Street ARCHITECT DELARA-ALMOND Architects, I DATE OF PLANS c J0a PHONE 1110 Port Lavaca, Texas 77979 We hereby submit specifications and estimates for: FOUNDATION, MASONRY AND PLASTER REPAIR We propose to furnish- labor --and materials for the repair of the OLD-CALHOUN COUNTY JAIL ------ MUSEUM, Port Lavaca, Tesas in accordance with architectural plans and specifications. 1. Exterior Grade. Beam- Repair: - .- . ... ........--. ... - .. - a. 15 Piers to meet the following specifications: (1) Depth of drilled shaft below grade: To be determined by on -site Engineer. First hole to be drilled to a depth of fifteen (15) feet. On -site Engineer will determine depth from. there. _.... _ .......... _ . . _.. ..... (2) Bell bottom diameter double the Shaft size. (3) Shaft diameter is 12 inches. Size subject to change depending on depth determined by on -site Engineer. (4) Rebar reinforced pier. (5)--Metal shims used between grade beam and pedestal. - - - - - __............. ..... _ .... 2. Leveling: _._. (a) Structure will be raised to as near. level as possible. -------(b) Contractor isnotresponsible for plumbing damage during lifting. -- -- �P 111'D{tOBP hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: dollars ($ ). Payment to be made as follows: All material is guaranteed to be as specified. All work to be completed in a "Mmanlike manner according to standard practices. Any alteration or deviation from above specifiea. Authorized tons involving extra casts will be executed only upon carmen orders, and will become an Signature Ira Charge over and above the estimate. All agreements contingent upon strikes, accidents delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Note: This proposal may be r workers are fully covered by workmen's Compensation Insurance. withdrawn by us if not accepted within days. .0 rreptttncp of f ru}msid —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature _JJ 467 Proposal Page No. of 3 Pages BEXAR SOIL STABILIZERS OF TEXASIS * Rt. 2 Box 501, San Antonio, Texas 78229 (512) 698-1088 PROPOSAL SUBMITTED To PHONE DATE Commissioners Court, County of Calhoun February 6 198, STREET JOB NAME Old Calhoun County Jail Museum CITY, STATE AND ZIP CODE JOB LOCATION Port Lavaca, Texas 77979 211 South Ann Street ARCHITECT DELARA-ALMOND Architects, Inc. DATE OF PLANS Port Lavaca, Texas 77979 JOB PHONE 11/03/83 We hereby submit specifications ynd estimates for: Continued from page one 3. Pressure Grouting: a. A liquid mixture of topsoil and cement will be injected under -the slab and. around_...__. the lifted grade beam to fill the voids created by lifting process. b. The,grout solution will be a 20% mix -topsoil mixed with sand and.Portland.cement to further stabilize the void areas. ......_ . .._......... _ ............... 4. Masonry and Plaster: ........... a. Exterior wall crackstobe sealed and plaster refinished to match existing surface. ... ....... ._ .. ._..............._ . _ .. ...._..... . .......__ . .. b. Interior walls to be constructed according to Architects specifications. Brick ' to be left exposed. No plaster or painting to`be done on interior walls at this time, (per instructions from Mr Almond.,.Architect)._... _.. 5. Painting. ............. _........ _......... _._ _ _...... ........... .. ........ _ _... _ a. One (1) coat masonry conditioner. b....__Two..(2)_coats masonry paint. Paint to.match.existing.surfaces. . ... c:..... Doors, windows, steel bars and down spoiJts will be cleaned; primed, and two (2) coats _paint. applied. ...... ... . Or fropost hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: dollars ($ ). Payment to be made as follows: All material is guaranteed to be as specified. All wor% to be completed in a workmanlike Authorized manner according to standard practices. Any alteration or deviation from above speclfica. Signature tions involving extra costs will be executed only upon written orders, and will become an extra change over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tnmado and other necessery maurarrce. Note: This proposal may be Our workers am fully covered by workmen's compensation Insurance. withdrawn by us if not accepted within da Arreptmr id f ropolaul —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature rovasal Page No. 3 of 3 Pages BEXAR SOIL STABILIZERS OF TEXAS * , Rt. 2 Box 501, San Antonio, Texas 78229 (512) 698-1088 L SUBMITTED TO PHONE DATE ommissioners Court, County of Calhoun February 6, 1984 STREET JOB NAME Old Calhoun County Jail Museum CITY, STATE AND ZIP CODE JOB LOCATION Port Lavaca, Texas 77979 1 211 South Ann Street ARCHITECT DELARA-ALMOND Architects, In DATE OF PLANS Port Lavaca, Texas 77979 JOB PHONE 11/03/83 We hereby submit specifications and estimates for: Continued from page two 6. Miscellaneous: a. Remove and replace sign and stone as specified. b. Add top soil as required. Contour soil to drain away from structure. c: Carpet grass to be laid solid after work is complete. d. Remove and Replace solid core door on rear, and replace threshold and hardware. e. All excess dirt and construction debris will .be removed and yard brought back to as near original state as possible. f. Remove all landscaping from base of foundation._ Guarantee: a. One year unconditional guarantee on all work performed. b._ In addition.to..the above, the FOUNDATION.repair carries an additional four year ......... warranty on material. Labor will be billed to owner. c.. All_work will.be.per£ormed according to local building codes.. d. All work permits will be y - - - - . --- p provided b contractor. 11P Fropose hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: Thirty One Thousand One Hundred Eighty Seven and no/100 - - - - - -dollars($ 31,187.00 Payment to be made as follows: ) 25% due when piers are poured; 25% due when leveling is complete; 40% due when job is complete; 10% 30 days after completion. All materiel Isr guaranteed to be as specified. All work to be fro in a workmanlike manner according to standard practices. Any alteration or deviation from above specifics Authorized cation lions inwwing extra costs will be executed only upon written orders, and will become an Signature extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Note: This pro I may be r workers arc fully covered by Workmen's Compensation Insurance. withdrawn by us if not accepted within days. [krrrptxnrr tit f ropowd —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature Construction Consulting & Inspecting, Inc. County of Calhoun County Port Lavaca, Texas 77979 Attention County Auditor Sir, We are pleased to submit the following bid for the foundation and restoration work on the old county jail as per the plans and addendum ## 1 and 2. 115 W. MAIN POHTLAVACA,TEXAS 512/552-7800 Our bid is based on 50% payment upon the completion of the foundation work and the balance upon completion of the project. C. C. I. assumes no liability as to the building jacking back into place. Underground obstacles will be considered a negotiable item. Enclosed is a copy of our insurance certificate. Any addition or changes needed to it will be made if we are the successful contractor. Our.lump sum bid is $23,250.00. Thanking you for the opportunity to serve you. C. I. c. i J. Williams 470 1:3,2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 IF) 20 21 23 24 25 '6 7 8 29 30 31 32 33 34 35 36 Bidder is: AUSTIN FOUNDATION REPAIR An individual proprietorship; A partnership composed of ...................... and A corporation chartered under the laws of the State of .0115 acting bu its officers pursuant to its bu—laws o, a resolution of its Board of Directors. [R ...' (Name of Bidder) ATTEST: Ito' ... .............. ito K ce". `�,::/ll�.�. �,i/.J ( S i �a n a r u r :: ) Amount of Base Bid: 17a50.00 ............................. Alternates (if applicable): (1>NONE..................... (2).......................... (3)...................1...... DAVID REESE BULLION, PRESIDENT (Title) ,61,1, WEST, j4th, AuStjP. Tx. Z8ZQ1.. . (Addre:.$) ` Please return bidder, check: to .A�1$TtNTRUNPPT)QN.REQAIR.. (Name) To I. No.. (5111 SUM ......... AI I.MT.1.4tb............... . (Address) Date .... ,2/10/84. ... WTUT.TKA . 78745 (Address) 471 ACCOUNTS ALLOWED - COUNTY Claims totalling $98,900.62 and $171,277.33 were presented by the County Auditor and after reading and verifying same, a motion was made by Com- missioner Belk, seconded by Commissioner Lindsey, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $13,869.23 were presented by the County Auditor and ' after reading and verifying same, a motion was made by Commissioner Belk, seconded by Commissioner Hahn, and carried, that said claims be approved for payment. APPROVAL OF MINUTES Minutes of the meeting held by the Commissioners' Court on January 13, 1984 were read, whereupon a motion was made by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that said Minutes be approved as read. THE COURT RECESSED UNTIL 10:00 A. M., FRIDAY, FEBRUARY 17th. FRIDAY, Feb. 17, 1984, 10:00 A. M. All Members Present RESOLUTION, PRIVATE SEWAGE FACILITIES, HEALTH DEPARTMENT Motion by Commissioner Mikula, seconded by Commissioner Belk, and , carried, that the following Resolution be adopted and entered: THE STATE OF TEXAS T COUNTY OF CALHOUN I BE IT REMEMBERED that at a regular meeting of the Commissioners Court of Calhoun County, Texas, held on the 17th day of February, 1984, the following proceedings, among others were had: The County Judge announced that public notice of the proposed amendments contained in the hereinafter mentioned Amended Order were published on January 12, 1984 in the Port Lavaca Wave, a newspaper regularly published and circulated in Calhoun County, Texas, and that no written comments have been received regarding ' the same. No one present voiced any comments or.objections to the same. Thereupon, upon motion made by Commissioner Mikula, seconded by Commissioner Belk, which motion passed and carried, the following Amended Order was passed and approved by said Commissioners Court, towit: 472 A14END1•;D ORDER AN ORDER AMBNUING AN AAENDED ORDER DATED JUNE 17, 1977, AMENDING AN AMENDED ORDER DATED MAY 17, 1974, AMENDING AN OPDEP. DATED AUGUST 17, 1973, E14ACTED BY • THEI COMISSIONERS COURT OF CA1.11OUN COUNTT, TEXAS FOR THE PUPPOSE OF CONTROLLING AND REGULATING INSTALLA'11ON AND USE OF "PRIVATE SEWAGE FACILITIES" IN THE UNINCORPORATED AREAS OF CA1.110UN COUNTY, TEXAS, DESIGNATING THE CALUOUN COUNTY HEALTH DEPART- MENT AS THE LICENSING AliTUORI'TY THEREUNDER, AND PROVIDING A PENALTY FOR VIOLATION HEREOF ' THE STATE OF -TEXAS COUNTY OF CALHOUN On this the 17th day of February , 19884 , the Commissioners Court of Calhoun County, Texas, convened in Regular session at the courthouse in the City of Port Lavaca, Texas, with the following members present, to -wit: R.E., Wyatt .... ... , County Judge Leroy Belk , Commissioner, Precinct No. 1 Stanley Mikula , Commissioner, Precinct No. 2 Peggy J. Lindsey , Commissioner, Precinct No. 3 Oscar Hahn , Commissioner, Precinct No. 4 and among other proceedings had, the following ORDER passed: WHEREAS, the Commissioners Court of Calhoun County, Texas, has heretofore on the 17th day of August, 1973, adopted an Order controlling and regulating the installation and use of private sewage facilities in the unincorporated areas of ' Calhoun County, Texas; and WHEREAS, said Order of August 17, 1973 was approved by resolution adopted by the Texas Water Quality Board on the 20th day of August, 1973, Resolution No. 73-R-2; and WHEREAS, said Order of August 17, 1973 was adopted because the Commissioners 1 Court of -Calhoun County, Texas recognized that the continued unregulated use of private sewage facilities constituted a serious threat to public health and that the continued use thereof was causing or might cause pollution and the Court having considered the matter and after holding a public hearing thereon found it appropriate to pass an Order controlling and regulating the installation and use of private sewage facilities in all of the unincorporated areas of Calhoun County, Texas; and WHEREAS, The Commissioners Court of Calhoun County, Texas deemed it necessary to amend the Order of August 17, 1973 by an amendment dated May 17, 1974, which was approved by resolution adopted by the Texas Water Quality Board on the 26th day of June, 1974, Resolution No. 73-R-2A; and WHEREAS, the Commissioners Court of Calhoun County, Texas deemed it necessary 'to amend the amended Order of May 17, 1974 by an amendment dated June 17, 1977, which was approved by resolution adopted by Texas Water Quality Board on the 14th day of July, 1977, Resolution No. 77-R-7; and WHEREAS, the Commissioners Court deems it necessary and expedient to amend said Orders heretofore adopted in order to better administer and enforce the provisions of said Orders; 473 NOW, THEREFORE, IT IS HEREBY ORDERED, ADJUDGED AND DECREED by the Commissioners Court of Calhoun County, Texas, that the following regulations _ shall be in full force and effect from and after the approval of this Amended Order by the Texas Water Development Board, to -wit: SECTION I: DEFINITIONS. For the purposes of this Order, the following terms, phrases, words and their derivations shall have the meaning given herein. When not inconsistent with the context hereof, words used in the present tense shall include the future; words used in the plural shall include the singular; and words used in the singular shall include the plural. The word "Shall" is always mandatory and not merely directory. (1) "Commissioners Court" means the Commissioners Court of Calhoun County, Texas. (2) "Licensing Authority" means the Calhoun County Health Department of Calhoun County, Texas. (3) "Person" includes an individual, and also includes a corporation, organization, government or governmental subdivision or agency, business trust, estate, trust, partnership, association or other legal entity. (4) "Private Sewage Facilities" means septic tanks, pit privies, cess- pools, sewage holding tanks, injection wells used to dispose of sewage, chemical toilets, treatment tanks, and all other facilities, systems and methods used for the disposal of sewage other than disposal systems operated under a permit issued by the Texas Water Commission. (5) "Sewage" means waterborne human waste and waste from domestic activities such as washing, bathing and food preparation. (6) 'Organized Disposal System" means any publicly or privately owned system for the collection, treatment and disposal of sewage operated in accordance with the terms and conditions of a valid waste control order issued by the Texas Water Commission. (7) "Subdivision" means (a) a tract or parcel of land which has been divided, platted and recorded with the County Clerk of Calhoun County, Texas, or which may, by statute, be so divided, platted and recorded; or (b) any two or more contiguous lots or tracts each of which is less than two acres in size. SECTION II: LICENSING AREA. The provisions of this Order shall apply to all of the area lying in Calhoun County, Texas which is not included within the boundaries of any incorporated city, town or village. SECTION III: DISCHARGE OF SEWAGE. After the effective date of this Order, only the following types of sewage discharges shall be lawful; (1) Sewage discharged into an organized disposal system. (2) Sewage discharged into a private sewage facility which, on the effective date of this Order, was already in existence and in compliance with all applicable laws, rules and regulations, provided, however, that when any such 474 -2- facility is replaced, altered, modified, enlarged or extended, it shall be replaced, altered, modified, enlarged or extended in accordance with the regulations contained in this Order. (3) Sewage discharged into a private sewage facility licensed in accordance with the regulations contained in this Order. SECTION IV: LICENSING AUTHORITY. (1) The Calhoun County Health Department shall perform all licensing functions required by this Order. ' (2) The Licensing Authority shall: (a) Enforce all the regulations contained in this Order. (b) Make reasonable inspections of all private sewage facilities located or to be located within the licensing area. (c) Collect all fees set by the Commissioners Court to recover costs incurred in meeting the requirements of this Order. (d) Make semi-annual reports to the Commissioners Court on all actions taken concerning this Order. (e) Promulgate rules and regulations for the granting of a license in accordance with the terms and conditions of this Order and perform all other acts necessary to meet the requirements of this Order. SECTION V: LICENSING REQUIREMENTS. (1) (a) No person may install any private sewage facility unless a license has been issued for the facility. (b) No person may replace, alter, modify, enlarge or extend any ' private sewage facility (now or hereafter existing). unless a license has been issued for such replacement, alteration, modification, enlarge- ment or extension. (c) Without waiving any of the other provisions of this Order, it is further provided that if any private sewage facility is installed, or if any private sewage facility (now or hereafter existing) is replaced, altered, modified, enlarged or extended without a license being obtained, no person shall use such private sewage facility, nor shall any person use any such replacement, alteration, modification, enlargement or extension of such private sewage facility. (2) No person may install a private sewage facility on a lot or tract smaller than required to meet all standards set forth in this Order. (3) Minimum State requirements and recommendations will be enforced as stated in the pamphlet entitled "Construction Standards For Private Sewage Facilities", as the same now exists or as hereafter enacted, published by the Texas Department of Health, under the same or any other title, and available on request at the Calhoun County ' Health Department in Port Lavaca, Texas and which is incorporated here by reference. (4) In untested areas or in any other area when the Licensing Authority deems it necessary, there shall be percolation tests conducted by or under the direc- tion of the Calhoun County Health Department or a qualified Registered Professional Engineer. -3- 475 The purposes of such testing are to determine the capabilities of the soil for absorbing properly all effluent emitted through the drain field and to prevent future public health nuisances. This percolation testing shall be a prerequisite to the .issuance of a license authorizing installation. (5) It shall be the responsibility of the contractor or the property owner to prepare all test holes in accordance with State standards and to provide adequate clean water necessary to conduct the percolation test. ' (6) The applicant for a license, upon the filing of his application for a license, shall pay Calhoun County a license fee in an amount to be determined by the Commissioners Court from time to time. Also, such applicant shall pay the cost of any tests or other investigative work required by the Licensing Authority. SECTION VI: APPLICATION, TESTING AND INSPECTION. (1) A person desiring a license shall obtain an application form from the office of the Licensing Authority. The form for the application and for the license shall be as prescribed from time to time by the Licensing Authority. (2) To complete application, an applicant shall submit to the Licensing Authority: (a) The completed application form; (b) Required Fees,; and (c) Any additional information that the Licensing Authority may require. (3) Upon receipt of a completed application, the Licensing Authority shall: (a) Record the application; (b) Perform or cause to be performed necessary tests; and (c) Inspect the facility (when and if installed, replaced, altered, modified or extended). (4) The inspection for the Licensing Authority shall be performed by or under the direction of the Calhoun County Health Department Sanitarian, or other qualified person from the Texas Department of Health. (5) Based upon the results of tests, inspections and information contained in the completed application, the Licensing Authority shall: (a) Issue a License; or (b) Notify the applicant in writing that the application is denied, stating the reasons which prevent licensing. (6) The Licensing Authority shall.grant or deny the license within ten (10) days after all information and/or tests required by the Licensing Authority have been submitted. SECTION VII: SUBDIVISIONS. (1) In addition to other licensing and application requirements, a developer or any party desiring to create a subdivision or to provide for the use of private sewage facilities within an existing subdivision shall file a plat of the subdivision with the Licensing Authority. (2) If in proper form, the Licensing Authority shall approve the plat and maintain the same on file in its office. (3) After the necessary tests are performed, the Licensing Authority shall I 476 -4- determine whether private sewage facilities are: (a) Approved for use in all parts of the subdivision; (b) Approved but restricted in certain parts of the subdivision; or (c) Prohibited in the subdivision. Any necessary tests shall be performed at the expense of the person applying for approval of the subdivision for use of private sewage facilities. (4) The Licensing Authority shall notify the applicant of its findings ' in writing. (5) No person within a subdivision may apply for a license unless the Licensing Authority has approved the use of private sewage facilities within that subdivision. (6) A person submitting an application under this section, his agent or assigns, shall issue notice to each purchaser of a lot or lots or tracts of land in the subdivision of: (a) The terms and conditions of this Order; and (b) .The applicability of this Order to the subdivision and to the buyer's lot or tract. (7) The Licensing Authority may withdraw approval granted a subdivision if a person fails to give adequate notice as required by subsection (6) of this section. SECTION VIII: ORGANIZED DISPOSAL SYSTEMS. (1) No person may be granted a license who proposes to construct a �private sewage facility in or on a lot or tract which is located within 200 feet f an organized disposal system as determined by measurement on the closest practi- cal assess route. (2) If a license is granted by the Licensing Authority, but the private sewage facility authorized by such license has not been constructed prior to the time that an organized disposal system's collection lines are extended to within 200 feet (measured on the closest practical access 'route) of the lot or tract in or on which such private sewage facility would be located if constructed, then the Licensing Authority shall cancel such license. (3) None of the provisions of sub -paragraphs (1) and (2) of this Section VIII shall apply, however, if the affected person has formerly requested service by such organized system but has been denied by the governing body or owner thereof. SECTION IX: EXCEPTIONS. (1) A person desiring an exception to any requirement of this Order shall file a written statement with the Licensing Authority stating: (a) The nature of the exception; and (b) The reason the exception should be granted. (2) The Licensing Authority shall review the request and reply to the applicant in writing either granting or denying the request. (3) If the request is denied, the Licensing Authority shall include in its reply the reasons for denial. -5- 477 SECTION X: APPEAL. A person aggrieved by any action of the Licensing Authority made pursuant to this Order is entitled to appeal to the Commissioners Court. SECTION XI: DUTIES AND RESPONSIBILITIES. The Calhoun County Health Department, acting by and through the duly appointed County Sanitarian, is hereby vested with the duties and charged with the responsibilities necessary to administer and enforce the provisions of this Order, ' including, without limitation by enumeration, administering, licensing and enforce- ment hereof. SECTION XII: FILING OF APPLICATIONS• COLLECTION OF FEES. All Applications for a license hereunder shall be.filed in the office of the Licensing -Authority. All fees due under this Order shall be payable to Calhoun County, Texas and collected by the Licensing Authority at its office in Port Lavaca, Texas, and delivered by the Licensing Authority to the Calhoun County Treasurer. SECTION XIII: LICENSE SUBJECT TO REVOCATION SUSPENSION OR AMENDMENT. A license granted hereunder does not create a vested right in the licensee, and may for good cause shown, after notice to the licensee and an opportunity to be heard, be revoked, suspended or amended by the Commissioners Court of Calhoun County, Texas if the licensee fails to comply with the terms and conditions of the license or of this Order. Notice of the time, date, place and purpose of the proceed- ing at which the matter will be heard shall be given to the licensee not less than ten (10) days before that date. It shall not be necessary to publish notice of the proceeding in a newspaper. ' SECTION XIV: ENFORCEMENT AND PENALTY. (1) Any person who violates any rule or regulation promulgated in this Order shall be deemed guilty of a misdemeanor and on conviction shall be punishable by a fine of not less than Ten Dollars ($10.00) nor more than Two Hundred Dollars ($200.00). Each day that a violation occurs constitutes a separate offense. Juris- diction for prosecution of a suit under this section is in the Justice of the Peace Courts, and venue for prosecution of a suit under this section is in the Justice of the Peace precinct in which the violation is alleged to have occurred; all as provided in Section 26.214 of Vernon Texas Annotated Water Code. (2) The officers, agents and employees of the Calhoun County Commissioners Court and/or the officers, agents and employees of the Calhoun County Health Department shall have the same power to enter public or private property within their territorial jurisdiction to make inspections and investigations relating to water quality as is prescribed in Sections 26.014 and 26.173 of Vernon's Annotated Texas Water Code. In so doing they shall be governed by the same Provisions and restrictions as prescribed in said sections of the Water Code. ' (3) The Calhoun County Commissioners Court may also pursue any other remedy to which it may be legally entitled for the enforcement of this Order, whether by way of injunctive relief or otherwise, it being the intent hereof that pursuit of any remedy for the enforcement of this Order shall never bar the Calhoun County Commissioners Court from pursuing any other remedy to which it may be legally entitled. 478 -6- SECTI.ON XV: PROVISIONS DEIiMBD CUMULATIVE. The provisions of this Order as set out above shall be deemed cumulative of the provisions and regulations contained in the orders heretofore enacted by the Commissioners Court of Calhoun County, Texas and the general laws of the State of Texas pertaining thereto, save and except that where the provisions of this Order and any other order heretofore enacted by said Court are in conflict, then the provisions contained herein shall prevail. State law and/or regulations shall prevail over any order of said Commissioners Court in the event of conflict. SECTION XVI: SEVERABILITY. It is specifically declared to be the intention of the Commissioners Court that the sections, paragraphs, sentences, clauses and phrases of this Order are severable, and if any phrase, .clause, sentence, paragraph or section of this Order shall be declared unconstitutional or invalid by the valid judgment or decree of nny Court of competent jurisdiction, such unconstitutionality or invalidity shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this Order, since the same would have been enacted by the Commissioners Court without the incorporation in this Order of any unconstitutional or invalid phrases, clauses, sentences, paragraphs or sections. SECTION XVII: EFFECTIVE DATE. This Order shall be in full force and effect from and after its approval by the Texas Water Development Board. The above Order being read, it was moved and seconded that same pass. Thereupon, the question being called for, the following members of the Court voted "AYE": R.E. Wvatt Leroy Belk Stanley Mikula Peggy J. Lindsey Oscar Hahn And the following voted "NO": NONE 1984 . County Judge Commissioner, Precinct No. 1 Commissioner, Precinct No. 2 Commissioner, Precinct No. 3 Commissioner, Precinct No. 4 PASSED AND APPROVED this the 17th day of February COMMISSIOONNNER'S COURT OF CALHOUN COUNTY, TEXAS: By: 1A EST: R.'8. Wyatt, Count Judge Mary Lo ' McMahan, County Clerk ro • PRIVATE SEWAGE FACILITIES, HEALTH DEPARTMENT, FEE SCHEDULE Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the following fee schedule be approved: O R D E R THE STATE OF TEXAS X ' COUNTY OF CALHOUN X WHEREAS, on this 17th day of February, 1984, the Commissioners Court of Calhoun County, Texas passed and approved an Amended Order controlling and regulating the installation and use of private sewage facilities in the.unincorporated areas of Calhoun County, Texas, and WHEREAS, the Commissioners Court now desires to establish the fees that shall be charged in connection with the above mentioned amended order; NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: That such fees are hereby set and established as follows: 1. License Fee: $25.00 2. Percolation Tests: (a) $25.00 for the first test required in connection with an application for a license or the approval of a subdivision. (b) $5.00 for each additional test required in connection with an application for a license or the approval of a subdivision. ' (c) It shall be necessary for the applicant for a license or the approval of a subdivision to prepare all test holes and provide adequate clean water necessary to conduct such percolation tests. 3. Special Evaluation/Inspection Fee: $35.00 Whenever required for processing a special evaluation and/or inspection as in the case of a Veterans Administration Loan Application, or for a Federal Housing Administration Loan Application, or for processing any special evaluation and/or inspection which entails similar inspection reports. PASSED AND APPROVED on this 17th day of February, 1984. COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS Bye r-< R. . Wyatt, County Judge ATTEST: Mary Lo s McMahan, County Clerk V •j y�l •f. 480 PUBLIC HEARING - AMENDMENTS TO 1983 & 1984 FEDERAL REVENUE SHARING BUDGETS ALL 1983 &:.1984 COUNTY BUDGETS A public hearing washeld on the 1983 and 1984 Federal Revenue Sharing Budgets, all 1983 & 1984 County Budgets (including the Calhoun County Budget, Champ Traylor Memorial Hospital Budget and the Calhoun County Sanitary Landfill Budget. The County Auditor reviewed the amendments to each budget, whereupon a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, the following amendments were approved: cz,zars4 THEE co:a:T•; of CALHDLiN FeERJRR'f1., 19_•4 ��--:;i '•k I^'"'iPi._ - T FiJ;:'_'�� 6:•_3`eT F�EML;'r_: .. JS�u _ -` 15 4554:35 4 i.. rJ „ _ cr',_c-r'v : 4:T a2 "3.{!r 0 1- L"P T•.0 "rr ilo. C0 .ii,!' T .p jjI-An!ETAk 1ccornG ox-tc-„i}fl I '^ i:lCcQ� F.C•` zO, • T 4r':C1` i' NL .c 4] G i041_re �_.C.(_..�.lj(jcJ%. 1, o'.1 .t j..--_1JT ._ _...1.__ 611X0. i!0 N.. j5 if, 1 _. ' J.: C. 41L'.� CY? `PAn. (I _.. 3Fgl L.ff! I son;t ry Cjcj: nr e A Oe;11 )` 1 Tg _I _� _ _C^ TYC1:T 5-PIA7,7-I T T^T!'L 499 0.06 a`(':'.�: _:cn., 50 15 °[ .' 'nH.'7:".LG'* 'Aki _.,.'i, laraT 0. r✓, C50^.i)!! 4°;n 15 5404911 t! PA ;1;. cc - ;.00 21WOW c: �Jlf 4_,P;a ._i00 TL I=PR?''1Ei'dT T'_r! L 640 5000::;,:?I} I60000.00 ,r 661�' _ j r'Cu ': f In eE ♦' n VtN'c�T� 0.00 SfMO.CC! rf^". o f once o. cr cEh r: YTM hI ^=H0iC,Vj °.RTYENT CC RT"'E;JT rriiH' gr.i 0.0:3 ntnnp C^i E60;ii!,:?r: IS (r':0= II: cf" "c"iG ` Jj '� 11� !If-CIi-TCr• _..y;. i! NI'==L_r'i-r,_„ .4q!i'j.:r,) 1_.j.i,_.,i)o- 4. 9 .90 I:1w:I„,,._,J.�,_.• 62!20/84 TITIJkl M-Er;T TIOTJ �1)1, ",f) '06 74. PAGE I I I 482 � »ma AUXUNT m 19319 J±& TRIE41I.KiRy qqm r m< e' a = 2, » 2, :aP Ene< a y> rT t m7 FUNri > m, TOTAL" l � s7 a»61 in T \ ,TOT, \mri TOTALS �. � � >r 7 »q�: . s ' m»I e saIJ 2q R« a±m 7»± m 2 Gz am se ±6000.» %m am t+ m qRr q&+ 9 R qmA : a» < m9 / /\ /\ \\ 3 Re m« me a Ge Gw 1a an Ee \ \\ ze \\ PAGE , 483 26/'N Lq� THE 0--UNTY OF C AI.H.,j i EW-in'f 117, 1984 'H H R I FT I ON CURPEENT PUL'.'--,ET KITiCET AMENTMENT PRONISED BUDGET 4 741110'4 H�!P'Y'ES 0.00 7000.10 7006.00 FL,;ul! ,UINTROL-PRECINCT #1 4 74 -- 1 0 S!JCIML HarPITY Too 501A, 0-Ci Fut), 00 T #1 41 7412(14 (t jkq�. 0. oo �40. 00 54C.I. 00 71,C"A! 9! 41 71fASS Q !97E; 1 Ji �, 0. 0:11 2000100 411 41 74454 0 ONSIDE NAVEMME 80000.00 40040.00- 39960.00 FL._7I) rl 4: 7 4. --'.0 (,- FI- . 0. MAIM F--, ENT , TOTAL 741 o0l). Woo 80000. 0112, 70711 COP Fus 41 smoo. 00 too NOW. 0112, T0513 00 FYT 42 too 0. ".) IX) T,-.,-,, AL :�P 41� (l. 00 too If. oc, 41! M1.ro 0. C,0 Clio . ... . too 0 30 TWA FOR FUND 50 0. 00 oxo 0.00 T,-,-,, ". L -- 7 S, G. Clo Oloo 0 1 All TOOLS My 7w M 1001 Too 0011 I a U2i?U;24 THE COUNITY "IF CA! u'-ljN FADE 5 ' FEBMIJA.RY 17, 1904 Arr;-'lj%,T # I PT TO% CURRENT BUDGET AMEMTMEI,T PROPOS' rl DUKET 63 9 6 03 rKILEP 0.00 16000.00 16000.00 �APFIL R c T.-I F!I�M- -'PIT 10 Al -r— Hl. YL 1W 0 Frt�[-jlOJT(: Ai O SY4;T,-W. 0. 00 —L f I-23 63 91-1607 0 AIR KNFLER 01. r, 0 I _-,O. 00 18&1 �n P T TPI Cr rj 11 TT I FFv I. AL IJIM I �j P E P P zl' Tw, Ni T rll`,j qZ1UOFj -0. 4F;7 'A 1e L p mr, 71 (11.00 0 1*10 0.01) TfTH-LQ F0 FJND, ri. kill) I I 485 v5a�.' -1?ram anti, i:fl Gnf: C(lr•.(lvi inn Ir: 07 0,00 1104,374,W i OF 500.00 1o^0. 01) 0. n nn �i 00 0.00 Concerning the request by the Committee on Alcohol and Drug Abuse for $1,000.00, Commissioner Mikula asked that the Committee members be notified to meet with the Commissioners' Court at its'- Regular Marsh Term to give a report as to how they intend to spend the $1,000.00 allocated to the Sheriff's Department for their use. r NOE A L •'• 1 PLAT — RIVER RANCH DEVELOPMENT, PRECINCT NO. 4 Motion by Commissioner Hahn, seconded by Commissioner Lindsey, and carried, that the plat of River Ranch Development be approved subject to approval by Dan Heard, District Attorney; Larry Dodd, County Health Department; Don Ragin, County Bldg. Inspector and R. E. Wyatt, County Judge. BIDS AND PROPOSALS - AMBULANCE, SEADRIFT FIRE DEPARTMENT Concerning bids which were opened Monday, the 13th, a motion was made by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the bid of -.Summers Ambulance & Coach be accepted in the amount of $24,925.00. The bid of Starline Enterprises, Inc. did not meet the specifications in that they did not know exactly when the delivery could be made. BIDS AND PROPOSALS-DRUG53 FOR INDIGENTS Concerning bids which were opened on Monday, the 13th, a motion was made by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that the bid of Cunningham Pharmacy be accepted. BIDS AND PROPOSALS - 1 TON CHASSIS, PORT O'CONNOR FIRE DEPARTMENT Concerning bids which were opened on Monday, the 13th, a motion was made by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the bid of Marshall Chevrolet Company in the amount of $11,443.73 be accepted. BIDS -AND PROPOSALS,-- ROAD MATERIAL,, +PRECINCTS 3�• h2.,L•,3 & 4 1ss . , Conc;erningl bidsl'which were')opened( ont Monday'. Ither 13"til' JUa 'motion wasL made, by, Cbmm1issibner1Hahn;1•seconded by-,Commiss1one'r Mikula;[and �car- k-ted, that the following bids be accepted: CW&A, Inc., Type B Gravel: Pr6tl;t1.1 -7a7Z"tp'er_tbn Prct. 2 7.72 per ton Prct�. 1,3 &.95 ,per �tou Prct.. 4 T.98. ,per ton - Texasi Southern,, Inc: -.!Type F Caliche'; CW&A, Inc., Rock Prct. 1 23.39 per ton Prct. 2 23.63 per ton Prct. 3 24.74 per ton Prct. 4 23.95 per ton 8.70 perd ton ; CW&A bid for rock was to be delivered to the yards which made their bid the, lowes't' ; BIDS AND PROPOSALS GALVANIZED METAL PIPE• All bids were rejected and will be readvertised. FEDERAL REVENUE SHARING. COORDINATOR, REGULATIONS Sylvia Mendoza, Coordinator, presented the following report to the Court. After a discussion of the different items in the report Commissioner Hahn was named to work with Mrs. Mendoza to get Calhoun County in compliance with the regulations. REVENUE SHARING IN 184„ On November 30, 1983 the Office of Revenue Sharing was free to implement itls program. The provisions and highlights were: 1) Duration - October 1, 1983 to September 30, 1986. 2) Funding - $13.7 billion entitlement for units of local government distributed over three years. 3) Payments - No change. 4) Eligibility'- General purpose local governments only. No state governments. 5) Allocation Formula - Same; the money is allocated to each state area based on two (2) formulas: 1) State gets the money based on the formula that acts best for it. 2) Then it is allocated amox,? all the citys, all the counties, and all the towns and townships within the State based on three (3) factors 1) Per Capita Income 2) Population 3) Tax Effort The only change came about because a number of communities had sustained a specific economic dislocation because of plant closing and a provision was put in that if a jurisdiction sustained a 20% decrease in RS allocation as a result of loss of tax base that they would be held harmless,on:,'their. a4justed:taxes. 6) Data Elements - No change. 7) Payment Adjustments - No change. 8) Spending Catagories - No change. 9) Expenditure Requirements - No change. 10) Matching - No change. 11) Reports - No change. 12) Hearings - The public hearing on the proposed use of revenue sharing funds was eliminated. 13) Publication - Publication of a notice on the proposed use hearing was eliminated. 14) Nondiscrimination - No change. 15) Civil Rights Enforcement - Revised method of computing the time periods within which a recipient must respond to a "notice of noncompliance" with the nondiscrimination provisions. The time periods will run from the date such notice is received by the local government, rather than:the date the notice is issued by the Office of Revenue Sharing. 16) Citizen Suits - No change. Third party citizens of our community are permitted to go into federal court to enforce the provisions of the RS laws.if the can alledge that there has been some sort of discriminatory activity with respect to your conduct of RS finance or programs. 1 F] 488 -1- 17) Auditing and Accounting - Three (3) basic changes.in who gets audited and how often: 1) Jurisdictions who receive $100,000.00 or more are required to have an annual audit of all financial statements. 2) Those who receive $250000.00 to $100,000.00 are required to have an audit every three (3) years covering one (1) of the fiscal years. 3) Those who receive $25,000 or less have no audit requirements. 18) Labor Standards - No change. There are three (3) new entitlement periods: Entitlement 15, 16, & 17. Entitlement Period 15 - October 1, 1983 - September 30, 1984 Entitlement Period 16 - October 1, 1984 - September 30, 1985 Entitlement Period 17 - October 1, 1984 - September 30, 1986 A document that will guide the Revenue Sharing program is the Office of Revenue Sharing Audit Commentary - A set of suggested procedures auditors are to use in examining the expenditures of RS funds and issuing the audit reports called for under the statutes. The Aduit Commentary has to be revised to include the whole set of compliance procedures to Section 504. RS - Public Policy Requirements that go along with Revenue Sharing Fluids ' 1) Title VI of the Civil Rights Act of 1964 - It deals with nondiscrimination on the basis of race, creed, color, sex, and national origin. 2) The Age Discrimination Act of 1975 - Deals with discrimination on the basis of age; either elderly or young. 3) Section 504 of the Rehibilitation Act of 1973 - Providing nondiscrimination on the basis of handicapped. 4) The Davis -Bacon Act - Providing construction wage rates set by. the Secretary of Labor on any construction project financed with RS funds. RS - Public Participation Requirements With the new project the public hearing on the proposed use of RS funds has been eliminated. All that is required now is the Budget hearing. There is no standard as to when we submit our budget document as a result of RS requirement. There is a requirement for notice of the budget hearing ten (10) days prior to the hearing and providing information about the proposed use of RS funds as it relates to the overall budget; Once the hearing has been conducted there is no requirement for waiting between the hearing and adopting the budget as far as RS requirements. Once the budget adoption has occured you wait no more than 30 days and publish another summary stating the enactment and intended use of the funds and availability of the budget for inspection. Another concern as far as public participation is concerned is the handiling of the actual use report. We are required to file it based upon a schedule issued by the ORS; generally after the conclusion of the Entitlement period. Once the actual use report -2 i • • is filed, within ten (10) days after that filing we must publish a notice of the availibility of the information in the actual use report to the general public. The final public participation requirement relates to the the audit report. Once the audit report is completed, within 30 days that report must be made available to the general public. A public notice is not required for this audit report under the RS rules unless our local law requires it. Section 504 Handicapped Requirements Dates for Compliance with the Administrative Requirements Deadline Requirement January 17, 1984 Initial notification that the recipient does not discriminate on the basis of handicapped status. October 17, 1984 October 17, 1984 October 17, 1984 October 17, 1986 All recipients must: Conduct a self -evaluation Make necessary nonstructural changes to achieve accessibility Make necessary structural changes to achieve accessibility Prepare a transition plan where structural changes are necessary Self -evaluation of policies and practices completed. Nonstructural changes to achieve accessibility completed. Transition plan for structural changes developed. Structural changes to achieve accessibility completed. Summary ' Recipients who receive $25,000 or more in each entitlement period must also: Maintain on file for three (3) years: 1) a list of persons consulted 2) a description of policies and practices examined 3) descriptions of modifications made Publish a statement in publications and recruitment materials stating that the recipient does not discriminate against handicapped persons Designate an employee to coordinate compliance Adopt a grievance procedure Provide initial and continuing notification that recipient does not discriminate against handicapped persons Make a copy of transition plan available I for public inspection for three (3) years and furnish_it.to ORS upon request. -3- 490 I - -- --- - OUTLINE ADMINISTRATIVE REQUIREMENTS OF REVENUE SHARING HANDICAPPED DISCRIMINATION REGULATIONS I. Notice [Section 51.55(e); Section 51.55(k)(6)] A. Recipient governments that receive more than $25,000 in revenue sharing funds have 90 days from the effective date of the regulations (by January 17, 1984) to give initial notification to the public, applicants and employees that they have a policy against handicapped discrimination in admission or access, treatment or employment, in its programs and activities. The notice must include the name of a "responsible employee" designated to coordinate the implementation of the handicap- ped requirements. B. Notifications must be made in a manner that ensures that the visually and hearing impaired will receive them. Methods of providing notice include posting notices in public places, publication in newspapers and magazines, announcements on radio and television. Statements of the policy against the handicapped discrim- ination also should be included in recruitment materials and other publications. C. Recipients also must take continuing steps to notify the public of specific changes made to improve access to programs and activities by the handicapped. II. "Self -Evaluation —Transition Plan" [Section 51.55(c); Section 51.55(k)(5)] A. Recipients have one year from the effective date of the regulations (by October 17, 1984) to evaluate programs and activities, policies and practices to determine areas of noncompliance with the handicapped discrimination regulations and make "nonstructural changes" to achieve compliance. Efforts should be made to involve handicapped individuals and their organizations in the self -evaluation process. B. Recipients must determine areas where "structural changes" will be needed as part of the self -evaluation. If such changes are needed, a recipient must pre- pare a "transition plan" which will describe how the changes will be made over a period not to exceed three years (no later than October 17, 1986). The plan must, at a minimum: (a) identify physical obstacles in the government's facilities that limit the accessibility of its program or activity to the handicapped; (b) describe in detail the methods that will be used to make the facilities accessible; (c) spec- ify the schedule for taking the steps to achieve full program accessibility; and, (d) indicate the person responsible for implementing the plan. C. Governments that receive $25,000 or more in revenue sharing funds must make a copy of the self -evaluation and transition plan available for public inspection and maintain it on file for three years. ' D. Governments are not necessarily required to make each existing facility, or every part of an existing facility accessible to and usable by the handicapped. It is expected that governments will ensure that their programs and activities, when viewed in their entirety, are accessible and usable by handicapped individuals. 491 i i - -- - -- - - - OUTLINE ' ADMINISTRATIVE REQUIREMENTS OF REVENUE SNARING HANDICAPPED DISCRIMINATION REGULATIONS I. Notice [Section 51.55(e); Section 51.55(k)(6)] A. Recipient governments that receive more than $25,000 in revenue sharing funds have 90 days from the effective date of the regulations (by January 17, 1984) to give initial notification to the public, applicants and employees that they have a policy against handicapped discrimination in admission or access, treatment or employment, in its programs and activities. The notice must include the name of a "responsible employee" designated to coordinate the implementation of the handicap- ped requirements. B. Notifications must be made in a manner that ensures that the visually and hearing impaired will receive them. Methods of providing notice include posting notices in public places, publication in newspapers and magazines, announcements on radio and television. Statements of the policy against the handicapped discrim- ination also should be included in recruitment materials and other publications. C. Recipients also must take continuing steps to notify the public of specific changes made to improve access to programs and activities by the handicapped. II. "Self -Evaluation —Transition Plan" (Section 51.55(c); Section 51.55(k)(5)] , A. Recipients have one year from the effective date of the regulations (by October 17, 1984) to evaluate programs and activities, policies and practices to determine areas of noncompliance with the handicapped discrimination regulations and make "nonstructural changes" to achieve compliance. Efforts should be made to involve handicapped individuals and their organizations in the self -evaluation process. B. Recipients must determine areas where "structural changes" will be needed as part of the self -evaluation. If such changes are needed, a recipient must pre- pare a "transition plan" which will describe how the changes will be made over a period not to exceed three years (no later than October 17, 1986). The plan must, at a minimum; (a) identify physical obstacles in the government's facilities that limit the accessibility of its program or activity to the handicapped; (b) describe in detail the methods that will be used to make the facilities accessible; (c) spec- ify the schedule for taking the steps to achieve full program accessibility; and, (d) indicate the person responsible for implementing the plan. C. Governments that receive $25,000 or more in revenue sharing funds must make a copy of the self -evaluation and transition plan available for public inspection and maintain it on file for three years. D. Governments are not necessarily required to make each existing facility, or , every part of an existing facility accessible to and usable by the handicapped. It is expected that governments will ensure that their programs and activities, when viewed in their entirety, are accessible and usable by handicapped individuals. 492 ' Monday, October 17, 1983 Department of the ' Treasury Office of Revenue Sharing Discrimination on the Basis of Handicap 493 DEPARTMENT OF THE TREASURY Office of Revenue Sharing 31 CFR Part 51 Fiscal Assistance to State and Local Governments; Discrimination on the Basis of Handicap AGENCY: Office of Revenue Sharing. Department of the Treasury. ACTION: Final rule. SUMMARY: Pursuant to order of the Court in Paralyzed Veterans of America et of. v. Smith at al., this rule makes final the interim regula- tion implementing the incorporation of Section 504 of the Rehabilitation Act of 1983 into 31 U.S.C. 6701 through 6724 the "Revenue Sharing Act." Section 504 prohibits discrimination on the basis of han- dicapped status in programs of Federal financial assistance. Except for section 51.55(bXl)(ix), the provi- sions of the interim regulation that were previously deferred now take effect. EFFECTIVE DATE: October 17, 1983. 31 CFR is amended by adding § 51.55 to read as follows: § $1.55 Discrimination on the basis of handicap. (a) Definition. As used in this section the phrase: (1) "Handicapped individual" means any person who has a physical or mental impairment that substantially limits one or more major life activities, has a record of such an impairment, or is regarded as having such an impairment. (2) "Physical or mental impairment" means (i) any physiological disorder or condition: cosmetic disfigurement, or anatomical loss affecting one or more of the following body systems: Neurological; musculoskeletal; special sense organs; respiratory, including speech organs; cardiovascular; reproductive: digestive; genitourinary: hemic and lymphatic; skin: and endocrine; or (it) any mental or physiological disorder, such as mental retardation, organic brain syndrome. emotional or mental illness, and specific learning disabilities. The term "physics; or mental impairment" includes. but is not limited to. such diseases and conditions as orthopedic, visual, speech and hearing impairments. cerebral palsy, epilepsy, muscular dystrophy, multiple sclerosis, cancer. heart disease. diabetes, mental retardation, emotional illness, drug addiction and alcoholism. 13) "Major life activities" means functions such as caring for one's self. performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, and working. 141 A las a record of such an impairment" means has a history of. or has been miscla%sificd as having. a mental or physical impairment that substantially limits one or more major life activities. (5) "Is regarded as having an impairment" means (i) has u physical or mental impairmentl that does not substantially limit major life activities, but that is treated by a recipient government as constituting such a limitation; (ii) has a physical or mental impairment that substantially limits major life activities only as a result of the attitudes of others toward such impairment; or (iii) has none of the impairments defined in paragraph (a)(1) of this section but is treated by a recipient government as having such impairment. (6) "Qualified handicapped individual" means (i) with respect to employment, a handicapped individual who, with reasonable accommodation, can perform the essential functions of the job in question; and (ii) with respect to services, a handicapped individual who meets the essential eligibility requirements for the receipt of such services. (b) General prohibitions with respect to discrimination against a qualified handicapped individual. (1) Those general prohibitions described in § 51.52(h) of this subpart, also apply to discrimination against a handicapped individual, with the exception of § 51.52(b)(1) lit). (iii) and (iv) of this section which are covered by the provisions of this subsection. In addition, a recipient government shall: (i) Not exclude a qualified handicapped individual from par[icipalion in programs or activities open to the general public. regardless of the availability of permissibly separate or different programs or aclivit?es designed especially for the handicapped; (ii) Administer programs and activities in the most integrated setting appropriate to the needs of qualified handicapped individuals: (iii) Take appropriate steps to ensure that communications with applicants. employees, beneficiaries. and the general public are available to persons with impaired vision or hearing, through means such as brailled or taped material, telecommunication devices, televised information or other media; (iv) Take the appropriate steps to ensure that the public hearings required under § § 51.13 and 51.14 of [his part are accessible to qualified handicapped individuals and that notice of such hearings is made available to individuals with impaired vision and hearing, through means such as telecommunication devices, brailled or loped mulerial. televised information. qualified sign language interpreters or other media; (v) Provide a qualified handi,.apped individuul with an aid. benefit, or service that is as effective in affording equal opportunity to•oblain the same result, to gain the same benefit, or to reach the same level of achievement as that provided to others: (vi) Not provide a different or separate aid, benefit, or service to qualified handicapped individuals or to any class of qualified handicapped individuals than is provided to others unless such action is necessary to provide qualified handicapped individuals with aid, benefits, or services that are as effective as those provided to others: (vii) Not aid or perpetuate discrimination against a qualified handicapped individual by funding an agency, organization, or person that discriminates on the basis of handicap in providing any aid, benefit, or service to beneficiaries of the program or activity; (viii) A recipient government shall not. directly at through contractual or other arrangements, utilize criteria or methods of administration that: (A) Ilave the effect of subjecting qualified handicapped individuals to discrimination on the basis of their handicaps; (B) Have the purpose or effect of defeating or substantially impairing accomplishment of the objectives of the recipient government's program with respect to handicapped individuals; or (C) Perpetuate the discrimination of another department of the recipient government if both departments are subject to common administrative control or are agencies of the same recipient government: and (ix) (Reserved) (2) The exclusion of persons that are not handicapped individuals from the benefits of a program limited by Federal statute or executive order to handicapped individuals. or the exclusion of a specific class of handicapped individuals from a program limited by Federal statute or executive order to a different class of handicapped individuals, is not prohibited by this section. (3) For purposes of this section, aids, benefits, and services, to be equally effective. are not required to produce the identical result or level of achievement for handicapped and nonhandicapped individuals. They must, however. afford qualified handicapped individuals equal 494 opportunity to obtain the identical result, or achievement in the most Integrated setting appropriate to the Individual's needs. (4) A recipient government which government receives $25,000 or more entitlement funds In each entitlement period, shall, at the request of. and in consultation with such individual, provide appropriate auxiliary aids to Individuals with impaired sensory, manual or speaking skills, where necessary to prevent a qualified handicapped individual from being denied the benefits of, excluded from participation in or subjected to discrimination under a program or activity. Such auxiliary aids may include brailled or typed material, the provision of qualified sign language interpreters, the provision of telecommunication devices, captioned films, video tapes, televised information or other media. The Director may require recipient governments which receive less than $25,000 In entitlement funds in each entitlement period to provide appropriate auxiliary aids when the Director finds that such aids are appropriate to remedy a violation of the provisions of this section. (5) The enforcement provisions contained in this subpart are applicable to violations of the provisions of this section. (c) Self -evaluation. (1) A recipient government shall, within one year of the effective date of this section, with the assistance of interested individuals, including handicapped individuals and organizations representing them: (i) Evaluate its current policies and practices and their effects which do not meet the requirements of this section; (it) Modify any policies and practices that do not meet the requirements of this section, and take appropriate remedial steps to eliminate the effects of any discrimination that resulted from adherence to these discriminatory policies and practices, except as otherwise provided where structural changes may be required pursuant to paragraph (k) of this section. (2) Self -evaluations already prepared (or under preparation) to comply with the Section 504 requirements imposed by other Federal departments or agencies, may be used as part of the self -evaluation required pursuant to this section. (3) The self -evaluation may incude but is not limited to an examination of: a recipient government's policies and practices concerning employment decisions; the extent to which its programs and activities are readily accessible to and usable by the handicapped; whether its policies and practices concerning the delivery of aids, benefits and services to beneficiaries are free from discriminatory effects on the handicapped; and, whether it is engaging in contractual arrangements which have the effect of subjecting handicapped persons to discrimination. (4) A recipient government, which government receives $25.000 or more entitlement funds in each entitlement period, shall, for at least three years following completion of the evaluation required under paragraph (c)(1) of this section, maintain on file, make available for public inspection, and provide to the Director upon request (1) a list of the interested individuals consulted. (it) a description of policies and practices examined and problems identified, and (III) a description of modifications made and remedial steps taken (record - keeping requirement cleared by OMB. No. 1505-W30, through January 31, 1982). (d) Designation of responsible employee and adoption of grievance procedures. (1) A recipient government, which government receives $25.000 or more entitlement funds in each entitlement period, shall designate at least one person to coordinate its efforts to comply with this section. Where designation of such a person has already been made to comply with the Section 504 requirements of other Federal departments or agencies, that person may also be used to comply with the requirements of this section. (2) A recipient government, which government receives $25,000 or more entitlement funds for one or more entitlement periods, shall adopt a grievance procedure that incorporates appropriate due process standards and that provides for the prompt and equitable resolution of complaints alleging any action prohibited by this section. Such procedures need not be established with respect to complaints from applicants for employment or from applicants for admission to post- secondary educational institutions. Existing grievance procedures may be used to meet the requirements of this subsection. (e) Notice. (1) A recipient government, which government receives $25.000 or more entitlement funds in each entitlement period, shall take appropriate initial and continuing steps to notify participants, beneficiaries, applicants, and employees, including those with impaired vision or hearing, and unions or professional organizations holding collective bargaining or professional agreements with the recipient government, that it does not discriminate on the basis of handicapped status in violation of this section. The notification shall stale, where appropriate, that the recipient government does not discriminate on the basis of handicapped stutus in admission or access to, or treatment or employment in, its programs and activities. The notification shall also include an identification of the responsible employee designated pursuant to section 51.55(d). A recipient government shall make the initial notification required by this paragraph within 90 days of the effective dale of this section. Methods of initial and continuing notification shall ensure that the information is communicated to the visually or hearing impaired. Such methods may include the use of public service radio and television announcements, and telecommunications devices, the posting of notices, the publication of notices in newspapers and magazines, the placement of notices in recipient governments' publications, and the distribution of memoranda or other written and taped communications. (2) Whenever a recipient government publishes or uses recruitment materials or publications containing general information that it makes available to participants, beneficiaries, applicants, or employees, or the general public, it shall include in those materials or publications a statement that it is the policy of the recipient government not to discriminate against the handicapped in employment or the provision of services. A recipent government may meet the requirements of this paragraph either by including appropriate inserts in existing materials and publications or by revising and reprinting the materials and publications. (f) Administrative requirements for small recipient governments. The Director may require any recipient government, which government receives less than $25,000 in entitlement funds in each entitlement period, to comply with the provisions of S 51.55 (c). (d). and (e), in whole or in part, when the Director finds that such requirements are appropriate to remedy a violation of the provisions of this section. (g) Employment discrimination against a qualified handicapped individual (1) A recipient government shall: (I) Not discriminate against a qualified handicapped individual in employment in any program or activity; (ii) Not participate in a contractual or other relationship that has the effect of subjecting a qualified handicapped applicant or employee to discrimination prohibited by this section. The relationships referred to in this paragraph include relationships with 495 3 employment and referral agencies, with known physical or mental limitations of a handicapped applicant or criteria or policies that do not screen out, or tend to screen out us many labor unions, with organizations providing or administering fringe qualified employee unless the recipient can demonstrate that the handicapped individuals are shown to be not available. benefits to employees of the recipient and with organizations government accommodation would impose an undue (2) A recipient government shall government, providing training and apprenticeship hardship on the operation of its program select and administer tests using (e.g.. auxiliary aids such as programs; (Ili) Make all decisions concerning or activity. (2) Reasonable accommodation may procedures readers for visually -impaired individuals or sign language employment under any program or activity in a manner which ensures that include: (i) Making facilities used by readily accessible to and qualified interpreters for hearing -impaired individuals) that accommodate the discrimination on the basis of handicap does not occur and not limit, segregate, employees usable by handicapped persons, and special problems of handicapped individuals to the fullest extent nor classify applicants or employees in that adversely affects their (it) job restructuring, part-time or modified work schedules, acquisition or consistent with the objectives of the any way opportunities or status because of modification of equipment or devices (e.g.. telecommunications devices and test. The lest results shall accurately reflect the applicant's or employee's , handicap; Take to ensure ets vices). the other nqualne ified sign language provision os of t ability job into rquestion, rather form the cthan thal e ications ations withpropriate That commun) applicants and employees are available to persons of readers interpreters, and other similar actions. in applicant's or employee's impaired manual or speaking skills, with impaired vision and hearing as described in 4 51.55(b)(1)(iii) and (b)(4); Accommodations shall be made consultation with the handicapped sensory, except wheresuch ills are essential . (v) Not discriminate against a - handicapped individual in the individual. (3) The determination of whether an requirements of lhesj (3) If a recipient government has qualified following specific activities: (A) Recruitment, advertising, and the accommodation would impose an undue hardship on the operation of a recipient established a test, selection criterion or . policy that explicitly or implicitly processing of applications for government's program or activity shall be made on a case -by -cure basis upon screens out, or lends to screen out, a class of handicapped individuals from a employment; (8) Hiring, upgrading, promotion, of tenure, demotion, transfer, consideration of the following factors: (i) The overall size of the recipient particular job, and cannot establish that the class as a whole is unqualified to award layoff, termination, right of return from government's operations with respect to number of employees, number and type perform the job, the recipient government shall evaluate each such layoff, end rehiring: (C) Setting rates of pay or any other of facilities, and size of budget; (it) The type, composition and individual who applies for the job to determine whether the applicant can form of compensation and changes in structure of the specific program or perform the essential functions of the compensation; (D) job assignments, job activity and the structure of the workforce required: and job in question despite the handicap. As part of the determination, the recipient classifications, organizational structures, position descriptions, lines of (iii) The nature and cost of the needed. Such government shall also decide whether such applicant would be qualified to progression, and seniority lists; (E) Granting leaves of absence, sick accommodation reasonable accommodation may require a recipient to undertake perform the essential functions of the job in question through reasonable leave. or any other leave; (F) Providing fringe benefits available government more than an insignificant economic in making allowance for the accommodation without undue hardship, as provided in li 51.55(h) of by virtue of employment, whether or not administered by the recipient cost handicap of a qualified applicant employee and to accept minor or this section. (j) Preemployment inquiries. government: (G) Selection and financial support for inconvenience which does not bear on the ability of the handicapped individual (1) Except as provided in paragraphs (1) (2) and 13) of [his subsection, a , training, including apprenticeship, meetings, conferences, and to perform the essential functions oI the recipient government may not conduct a professional other related activities, and selection for job in question. (4) A recipient government may not preemployment medical examination or make preemployment inquiry of an leaves of absence to pursue training: (1I) Employer sponsored activities, deny any employment opportunity to a handicapped employee or applicant as to whether the applicant is 9 handicapped individual or as to the including social or recreational and qualified applicant if the basis for the denial is nature or the severity of a handicap. A programs; (1) Any other term. condition. or the need to make reasonable accommodation to the physical or recipient government may, however. make preemployment inquiry into an privilege employment. (2) A recipient government's is l limitations of the employee or mentaP Yee applicant. applicant's ability to perform the essential functions of the job. obligation to comply with this section not affected by any inconsistent term of (I) Employment criteria and policies. (21 When a recipient government is taking remedial action to correct the any collective bargaining agreement to (1) A recipient government may not use any employment test, selection effects of past discrimination: when a which it is a party. (3) A recipient government's criterion or policy. that screens out, or recipient government is taking voluntary to overcome the effects of obligation to comply with this part is not tends to screen out from consideration or alleviated because for employment, a handicapped action conditions that resulted in limited obviated employment opportunities in any individual or any class of handicapped participation in a program or activity, or when a recipient government is taking occupation or profession are more limited for handicapped individuals than individuals unless: (i) The test, selection criterion or affirmative action, the recipient may invite applicants for for nanhandicapped individuals. policy as used by the recipient, is shown government (h) Reasonable accommodation. to be directly related to the essential employment to indicate whether and to make functions of the position in question, and what extent they are handicapped, (1) A recipient government shall reasonable accommodation to the (��) f tt Alternative job -related teals, provided that: M (if The, recipient government states clearly on any written questionnaire used for this purpose or makes clear orally, if no written questionnaire is used, that the information requested is Intended for use solely in connection with Its remedial action obligations or its voluntary or affirmative action efforts: and (i) The recipient government states clearly that the information is being requested on a voluntary basis, that it will be kept confidential as provided in 'paragraph (j)(4) of this section, that refusal to provide it will not subject the applicant or employee to any adverse treatment, and that it will be used only in accordance with this section. (3) Nothing in this section shall prohibit a recipient government from conditioning an offer of employment on the results of a medical examination conducted prior to the employee's entrance on duty, provided that: (I) all entering employees are subjected to such an examination regardless of handicap, and (III the results of such an examination are used only in accordance with the requirements of this section. (4) Information obtained in accordance with this section as to the medical condition or history of the applicant shall be collected and maintained on separate forms and shall be accorded confidentiality as used for medical records, except that: fi) Supervisors and managers may be informed regarding restrictions an the work or duties of handicapped individuals and regarding necessary accommodations: III) First aid suit safety personnel may be informed, where appropriate, if the condition might require emergency treatment: and (III) Government officials investigating compliance with the Act shall be provided relevant information upon request. Of Program accessibility. —II) Discrimination prohibited. No qualified handicapped individual shall, because the facilities owned or leased by a recipient government are inaccessible to or unusable by handicapped persons, be denied the benefits of, be excluded front participation in, or otherwise be subjected to discrimination under any program or activity of a recipient government, which government receives entitlement funds. (2) Existing facilities.—(i) Prrrgram accessibility. A recipient government shall operate each program or activity in existing facilities owned or leased by it. so that the program or activity, when viewed in its entirety, is readily accessible to and usable by handicapped individuals. Recipient governments are not necessarily required to make each existing facility, or every part of an existing facility accessible to and usable by handicapped individuals. Where structural changes are necessary to make programs or activities in existing facilities accessible, such changes shall be made as soon as practicable, but in no event later than three years after the effective date of this regulation except as otherwise provided in this section. Recipient governments shall not be required to revoke leases on which lessors refuse to make the structural changes needed if no more accessible facility is available, but shall use the provisions of subparagraph (ii) to ensure that the maximum possible accessibility is achieved. (it) Methods of compliance. A recipient government may comply with the requirements of paragraph (1) of this section through such means as redesign of equipment, the use of telecommunications devices or other telephone equipment, reassignment of classes or other services to accessible buildings. assignment of aides to . beneficiaries, home visits. delivery of health, welfare, or other social services at alternate accessible sites, alteration of existing facilities and construction of new facilities in conformance with the requirements of paragraph (k)(7) of this section, or any other methods that result in making its programs or activities accessible to handicapped individuals. A recipient government is not required to make structural changes in existing facilities where other methods are effective in achieving compliance with paragraph (k)(1) of this section. In choosing among available methods for meeting the requirements of paragraph (k)(1) of this section, a recipient government shall give priority to those methods that offer programs and activities to handicapped persons in the most integrated setting appropriate to obtain the full benefits of the program. (3) Exception for small recipient governments. If a recipient government, which government receives less than $25.000 in entitlement funds, in each entitlement period, determines, after consultation with a handicapped individual seeking a health, welfare or social service, that there is no method of complying with paragraph (k)(1) of this pection other than making a significant blteration in its existing facilities, that government may, as an alternative, refer the handicapped individual to other providers of those services that are accessible at no additional cost to the handicapped individual. Examples of other providers of those services are States, counties or other larger units of local government. (4) Time periods._(i) Nonsiruclurol changes for accessibility. Where a recipient government has determined that certain nonstructural changes are necessary to make its programs and activities readily accessible to and usable by the handicapped, after evaluating its policies and practices during the self -evaluation required pursuant to subsection (c), these changes shall be made, with other modifications determined to be needed, within the one year period for completion of the self -evaluation. (it) Structural changes for accessibility, Except as otherwise provided in subparagraph (III). where a recipient government has determined that structural changes in facilities are necessary to make its programs and activities readily accessible to and usable by the handicapped, after evaluating its policies and practices during the self -evaluation required pursuant to paragraph (c), those changes shall be made as soon as possible but not later than three years from the effective dale of this section. (tit) Transportation systems. Transportation systems shall be made accessible to qualified handicapped individuals as provided in paragraph (k)(11 of this subsection in the same manner and within the time periods prescribed in regulations issued by the Department of Transportation (49 CFR Part 27, Subpart Ej. (5) Tronsition plan. In the event that structural changes to facilities are necessary to comply with the requirements of paragraph (k)(I) of this section, a recipient government shall develop, within one year of the effective date of this section, a transition plan setting forth the steps necessary to complete such changes within the time periods in paragraph (k)(4) of this section. The plan shall be prepared as part of the self -evaluation required under g 51.55(c) and developed with the assistance of interested individuals. including handicapped individuals or organizations representing handicapped individuals. Transition plans already prepared (or under preparation) to comply with the Section 504 requirements imposed by other Federal agencies, may be used as part of the transition plan required pursuant to this section. A recipient government which government receives 325A04 or more in entitlement funds shall make a copy of the transition plan available for public inspection for a period of three ,years and furnish it to the Director upon request. The plan shall. at a minimum: (I) Identify physical obstacles in the recipient government's facilities that 497 5 limit the accessibility of its program or activity to handicapped individuals; ' (ii) Describe in detail the methods that will be used to make the facilities accessible; (fit) Specify the schedule for taking the steps necessary to achieve full program accessibility and. if the time period for the transition is longer than one year, Identify steps that will be taken during each year of the transition period; and (iv) Indicate the person responsible for implementation of the plan. (6) Notice. The recipient government shall adopt and implement procedures to require that interested individuals, Including individuals with impaired vision or hearing, can obtain information as to the existence and location of particular services, activities, and facilities that are accessible to and usable by handicapped individuals. (7) New construction. The construction of facilities by a recipient government financed in whole or in part with entitlement funds or the construction of a facility pursuant to a contract for the recipient government to lease the building facility in its entirety, on or after January 1, 1977, shall be accomplished so as to be readily accessible to and usable by handicapped individuals. 18) Alterations. Alterations to existing facilities owned, or leased by a recipient government. which alterations are funded with entitlement funds and commenced on or after January 1, 1977, shall, to the maximum extent feasible. be designed and constructed to be readily accessible to and usable by handicapped individuals. (9) American National Standards Institute Accessibility Standards. Design, construction, or alteration of facilities in conformance with the "American National Standard Specifications for Making Buildings and Facilities Accessible to, and Usable by. the Physically (landicapped." published by the American National Standards Institute, Inc. (ANSI A 117.1-1961 (1971)).' which is incorporated by reference. shall constitute compliance with paragraphs (k) (I) and (2) of this section. A recipient government also may use the revised ANSI standards issued in May of 1980, which are also incorporated by reference and are obtainable at the same address. A recipient government may use standards other than the 1961 or 1980 standards or other methods, if the government establishes that it is clearly evident that equivalent or better access to the facility 'Copies obtainable from American National standards Institute. Inc.. 143e Broadway. New York. N.Y. I0018—t2121354-33M. Copies are also on file with the Federal Register. or part of the facility is provided. (101 Kirception for Construction projects ronimmirred prior to /anuary 1. 1.977. The provisions of this subsection do not apply to buildings or construction projects, including those funded with revenue sharing funds, commenced prior to )anuury 1, 1977, Including those funded with revenue sharing funds. unless it is determined that programs or activities funded in whole or in part with revenue sharing funds are conducted within or make use of such facilities, in which case, those programs and activities must he readily accessible to and usable by handicapped individuals as described in paragraphs (k)(2) (I) and (ii) of this subsection. (11) "Commencement of construction" defined. A construction project shall be deemed to have commenced when the recipient government has obligated itself by contract for the physical construction of the project or any substantial portion of the project. (1) Coordination of unresolved legal issues. Whenever the Director receives a complaint which alleges a violation of the provisions of this section and involves a legal issue that has not been resolved judicially or administratively, the Director shall request guidance from the Department of Justice which was designated by Executive Order 12250 to coordinate Section 504, within one week Of receipt of such complaint. The Director may defer action on the complaint pending receipt of the guidance if it is determined that such guidance will be received within one month from the issuance of the request. Thereafter, the Director shall then act in accordance with the guidance. If the Director determines that the Department of Justice cannot provide guidance concerning the proper course of action within a period of one month (30 days). the Director shall proceed to initiate fact-finding activities with respect to the complaint. During that process, the Director shall continue to keep the Department of justice advised of the actions taken, pending receipt of the guidance requested. Appendix A —Section -by -Section Analysis Section 51.55 Discrimination on the Basis of Handicap Most of the approximately So comments on the proposed regulations concerned discrimination art the basis of handicap, as provided in Section 504 of the Rehabilitation Act of 1973. As with the previous proposed handicapped discrimination regulations, the majority of the comments expressed concern about the cost of compliance and objected to specific provisions such ns the definition of handicapped individual. the self -evaluation requirement and the accessibility requirements. The Department has little discretion concerning the substantive provisions contained in these regulations. Executive Order 11914 "Nondiscrimination with Respect to the f landicapped in Federally Assisted Programs" requires Federal departments and agencies with Section 504 responsibility to issue regulations consistent with the standards and procedures established by HEW. Comments requesting elimination of or major revisions to these provisions were not acted upon due to the requirements of the Executive Order, which was issued to ensure consistent Federal enforcement of Section 504. Revisions have primarily been made for clarification purposes and in some instances to make the substantive requirements conform more closely with the requirements for the General Revenue Sharing Program. One such revision is that all references in the proposed rule to special provisions for smaller recipient governments as those employing fewer than 15 employees have been changed to those receiving $25.000 or more in entitlement funds in each entitlement period. The reference to fewer than 15 employees has little relevance for the General Revenue Sharing Program which unlike grant programs, provides financial assistance to States and local governments, as opposed to particular departments and agencies or even private entities. The number of recipient governments which employ fewer than 15 persons is negligible. Further. the independent audit requirements to Section 123(c) of the Revenue Sharing Act exempt local governments receiving less than $25,000 in entitlement funds. In the interest of consistency with [his Congressional guidance, the General Revenue Sharing Program's final regulations prohibiting discrimination on the basis of handicap, should also incorporate the 525.000 standard. Section 51.55(b) entitled, "General prohibitions with respect to discrimination against a qualified handicapped individual" contains the prohibitions against discrimination in the provision of services. Section 51.55(b)(1) (iii) and (iv) were amended in response to comments that the prnvisions did not provide sufficient guidance concerning how recipients can make communications and services available to persons with impaired sensory, manual and speaking skills. Examples of methods were added to the regulations. Section 51.55(b)(1)(v) was deleted and a new 151.55(b)(4) was added to expand the discussion of how to provide appropriate auxiliary aids to individuals with impaired sensory. manual and speaking skills. It is noted that auxiliary aids must be provided only at the request of the handicapped Individual. Further, recipient governments must consult with the Individual to determine the most appropriate auxiliary aids to be used. It is expected that requiring such aids only upon request, as recommended by 'organizations representing the handicapped, will reduce the cost of providing handicapped individuals with access to programs and activities. It will do so in a manner that will meet as closely as possible the individual needs of the handicapped. Section 51.55(b)(1)(iv), which requires that the public hearings required under the Act and regulations be accessible to the handicapped, was amended in response to comments to how such hearings can be made more accessible. Proposed §§ 51.55(b)(1) (vi), (vii) and (viii) are redesignated § 51.55(b)(1) (v), (vi) and (vii). Further, § 51.55(b)(1)(vii) was amended to remove reference to secondary recipients because this definition is currently under review. This does not mean, however, that secondary recipients (as currently defined) are not covered by these provisions. Section 51.55(b)(1)(ix) has been redesignated § 51.55(b)(1)(viii). One commenter suggested that subparagraph (C) had been drafted too narrowly, prohibiting discrimination against a secondary recipient only if subject to the common administrative control of a recipient government. This subparagraph was amended to delete the reference to the secondary recipient situation and to clarify that where a recipient government funds a particular department in whole or in pail with revenue sharing funds, any subdivision of that department cannot use those funds to discriminate. Section 51.55(c) "Self -evaluation" was reorganized to improve its clarity. This section was amended to clarify that where the self -evaluation discloses the need to make structural changes, those changes are to be made within three years, rather than the one-year period provided for the self -evaluation. A new subsection (cl(2) was also added to allow recipient governments to use self. evaluations already undertaken for departments such as MIS or the Department of Transportation. This provision was added to improve the coordination of Federal enforcement of Section 504. A new subsection (c)(3) was added in response to comment that the proposed regulations did not provide sufficient guidance as to what a recipient government is to evaluate. Essentially, a recipient government must review all of its policies and practices concerning the provision of services, employment and the selection of facilities to determine their impact upon the handicapped and devise methods to remedy the effects of discrimination found. In implementing the self -evaluation and transition plan, a recipient government must review all policies and practices, not just those in which revenue sharing funds are currently being expended. This is because a recipient government potentially can spend revenue sharing funds for any purpose permissible under State and local low, therefore, review only of those areas in which such funds are actually expended would not affect those programs and activities which may be funded in the future. Further, a large number of recipient governments appropriate revenue sharing funds to their general funds resulting in the expenditure of revenue sharing funds in part to support all governmental functions. Lastly, this position is consistent with other revenue sharing compliance activities. Recipient governments are requested to conduct public hearings not solely on the use of revenue sharing funds, but also on the use of those funds in relation to their entire budget. Recipient governments are also required to conduct independent audits. Such audits must encompass all funds of the recipient government, not just those in which revenue sharing funds are placed. Section 51.55(d). "Designation of responsible employee and adoption of grievance procedure" was amended to provide that individuals designated to coordinate Section 504 compliance for other Federal departments and agencies and existing grievance procedures may be used to comply with the requirements of The General Revenue Sharing Program. Section 51.55(e), "Notice" was amended to provide examples of how public notices can be communicated to the sensory impaired. Section 51.55(f), "Administrative requirements for small recipient governments" was amended to provide that a small recipient government may be required to comply with the administrative requirements to remedy violations found by the Director. A number of commenters expressed the view that the administrative requirements were too burdensome on smaller recipient governments and should never be required. Others objected to any lessening of the requirements for smaller recipient governments. In an effort to balance these competing interests, the exceptions fur smaller recipient governments are maintained but such governments may be required to comply with the applicable provisions. Section 51.55(g) "Employment discrimination" was amended to add a new subsection (g)(1)(iii) because it is one of the basic prohibitions contained in the HEW Guidelines and is therefore required to be contained in the regulation. Proposed Sections 51.55(g)(1)(iii) and (iv) are redesignated (iv) and (v). In response to comments, § 51.55(g)(1)(iv) was amended to include examples of how communication can be made available to the sensory impaired. Concerning this section, one commenter questioned whether a recipient government can be required to undertake affirmative action to employ the handicapped. Section 504 does not require affirmative action, as does Section 503. Section 504 requires only that recipient governments refrain from discriminating and undertake remedial action where discrimination is found. Section 51.55(h), "Reasonable accommodation" was amended in response to comments to add examples of reasonable accommodation for the sensory impaired. The section was also amended to provide that the accommodations shall be made in consultation with the handicapped individual. One commenter requested greater specificity concerning what is required for reasonable accommodation. Considering the broadness of the definition of handicapped individual, what constitutes reasonable accommodation must be determined on a case -by -case basis and the regulation must remain broad. A new sentence is added to subsection (h)(3)(iii) to reflect the fact that an accommodation that causes inconvenience to the recipient government or results in some economic cost is not per se unreasonable. Section 51.55(i), "Employment criteria and policies" was revised to conform subparagraph (2) more closely to the HEW regulations. Several comments suggested the application of the Uniform Guidelines on Employee Selection Procedures to these provisions. The Guidelines specifically apply only to race. color, national origin, sex and religion. If they are formally revised to apply to handicapped discrimination, the Director will adopt that application. One commenter questioned the use of the phrase "class as a whole" in subsection (i)(3). The Director does not agree that the phrase should be changed. To be able to use a selection procedure which excludes a class of handicapped individuals as a whole, the recipient government must establish to I. - 499 6 added to expand the discussion of how to provide appropriate auxiliary aids to individuals with impaired sensory. manual and speaking skills. It is noted that auxiliary aids must be provided only at the request of the handicapped Individual. Further, recipient governments must consult with the individual to determine the most appropriate auxiliary aids to be used. 11 is expected that requiring such aids only uptln request, as recommended by organizations representing the handicapped, will reduce the cost of providing handicapped individuals with access to programs and activities. It will do so in a manner that will meet as closely as possible the individual needs of the handicapped. Section 51.55(b)(1)(iv), which requires that the public hearings required under the Act and regulations be accessible to the handicapped, was amended in response to comments to how such hearings can be made more accessible. Proposed §§ 51.55(b)(1) (vi), (vii) and (viii) are redesignated § 51.55(b)(1) (v), (vi) and (vii). Further. § 51.55(b)(1)(vii) was amended to remove reference to secondary recipients because this definition is currently under review. This does not mean, however, that secondary recipients (as currently defined) are not covered by these provisions. Section 51.55(b)(1)(ix) has been redesignated § 51.55(b)(1)(viii). One commenter suggested that subparagraph (C) had been drafted too narrowly, prohibiting discrimination against a secondary recipient only if subject to the common administrative control of a recipient government. This subparagraph was amended to delete the reference to the secondary recipient situation and to clarify that where a recipient government funds a particular department in whole or in part with revenue sharing funds. any subdivision of that department cannot use those funds to discriminate. Section 51.55(c) "Self -evaluation" was reorganized to improve its clarity. This section was amended to clarify that where the self -evaluation discloses the need to make structural changes, those changes are to be made within three years, rather than the one-year period provided for the self -evaluation. A new .subsection (c)(2) was also added to allow recipient governments to use self - evaluations already undertaken for departments such as HHS or the Department of Transportation. This provision was added to improve the coordination of Federal enforcement of Section 504. A new subsection (c)(3) was added in response to comment that the proposed regulations did not provide sufficient guidance as to what a recipient government is to evaluate. Essentially, a recipient government must review all of its policies and practices concerning the provision of services, employment and the selection of facilities to determine their impact upon the handicapped and devise methods to remedy the effects of discrimination found. In implementing the self -evaluation and transition plan, a recipient government must review all policies and practices, not just those in which revenue sharing funds are currently being expended. This is because a recipient government potentially can spend revenue sharing funds for any purpose permissible under Slate end local law, therefore. review only of those areas in which such funds are actually expended would not affect those programs and activities which may be funded in the future. Further, a large number of recipient governments appropriate revenue sharing funds to their general funds resulting in the expenditure of revenue sharing funds in part to support all governmental functions. Lastly, this position is consistent with other revenue sharing compliance activities. Recipient governments are requested to conduct public hearings not solely on the use of revenue sharing funds. but also on the use of those funds in relation to their entire budget. Recipient governments are also required to conduct independent audits. Such audits must encompass all funds of the recipient government. not just those in which revenue sharing funds are placed. Section 51.55(d). "Designation of responsible employee and adoption of grievance procedure" was amended to provide that individuals designated to coordinate Section 504 compliance for other Federal departments and agencies and existing grievance procedures may be used to comply with the requirements of The General Revenue Sharing Program. Section 51.55(e), "Notice" was amended to provide examples of how public notices can be communicated to the sensory impaired. Section 51.55(f), "Administrative requirements for small recipient governments" was amended to provide that a small recipient government may be required to comply with the administrative requirements to remedy violations found by the Director. A number of commenters expressed the view that the administrative requirements were too burdensome on smaller recipient governments and should never be required. Others objected to any lessening of the requirements for smaller recipient governments. In an effort to balance these competing interests, the exceptions for smaller recipient governments are maintained but such governments may be required to comply with the applicable provisions. Section 51.55(g) "Employment discrimination" was amended to add a new subsection (g)(1)(tii) because it is one of the basic prohibitions contained in the HEW Guidelines and is therefore required to be contained in the regulation. Proposed Sections 51.55(g)(1)(iii) and (iv) are redesignated (iv) and M. In response to comments, § 51.55(g)(1)(iv) was amended to include examples of how communication can be made available to the sensory impaired. Concerning this section, one commenter questioned whether a recipient government can be required to undertake affirmative action to employ the handicapped. Section 504 does not require affirmative action, as does Section 503. Section 504 requires only that recipient governments refrain from discriminating and undertake remedial action where discrimination is found. Section 51.55(h), "Reasonable accommodation" was amended in response to comments to add examples of reasonable accommodation for the sensory impaired. The section was also amended to provide that the accommodations shall be made in consultation with the handicapped individual. One commenter requested greater specificity concerning what is required for reasonable accommodation. Considering the broadness of the definition of handicapped individual, what constitutes reasonable accommodation must be determined on a case -by -case basis and the regulation must remain broad. A new sentence is added to subsection (h)(3)(iii) to reflect the fact that an accommodation that causes inconvenience to the recipient government or results in some economic cost is not per se unreasonable. Section 51.55(i), "Employment criteria and policies" was revised to conform subparagraph (2) more closely to the HEW regulations. Several comments suggested the application of the Uniform Guidelines on Employee Selection Procedures to these provisions. The Guidelines specifically apply only to race, color, national origin, sex and religion. If they are formally revised to apply to handicapped discrimination, the Director will adopt that application. One commenter questioned the use of the phrase "class as a whole" in subsection (i)(3). The Director does not agree that the phrase should be changed. To be able to use a selection procedure which excludes a class of handicapped individuals as a whole, the recipient government must establish to 500 7 �I J the satisfaction of the. Direclnr that no member of that class of individuals would be able to perform the essential functions of the job in queslion. Section 51.55(k), "Program accessibility" received a majority of the comments relating to the cost of compliance. 11 is emphasized [hot compliance with this subsection does not mean that recipient governments will be forced to retrofit all of their public buildings. For a particular program or activity to be accessible, it is not required that the entire facility in which the program or activity is conducted be accessible. Structural changes to facilities are required only after all other means of making programs accessible have been pursued. Recipient governments should first, as part of the self -evaluation, review their program and activities to determine which ones are not accessible; then, recipient governments should determine how those programs and activities can be made accessible. Where structural changes are required, the transition plan should be prepared at the same time as the self -evaluation. Non-structural changes which can be made to achieve accessibility should be accomplished as part of the modifications and remedial action required during the self - evaluation. A period of one year is given for the whole self -evaluation process. It is not likely that the review part of the self -evaluation can be completed within 60 days. Accordingly, the subsection (4) time periods are amended to allow the non-structural changes to be made, with other modifications required under the self -evaluation, during the one year period. Structural changes are still required within three years unless transportation systems are involved, as provided in the proposed rule. A number of comments were received on 151.55(k)(10). "Leased facilities." The Director agrees that this provision as written needed clarification. It is Important. however. to make it clear that a recipient government cannot avoid the program accessibility requirements merely by conducting its programs and activities in leased facilities. Accordingly, Section 51.55(k)(10) has been eliminated and subsections (k) (1). (2). (k) (7) and (8) have been amended to clarify that programs and activities operated in existing facilities, owned or leased by the recipient government, must be accessible. Where a recipient government leases a facility, it must make whatever non-structural changes are necessary to make facilities accessible. Where an existing facility is leased, however, structural changes will not be required if the lessor refuses to make them and no other more readily accessible facility is available. Subserlion 51.55(k)(2) is amended to add examples of how greater accessibility can be achieved for handicapped individuals with sensory impairments. Existing facilities newly leased after January 1, 1977, or on which leases are renewed must meet the requirements of 151.55(k)(2) for existing facilities. Leases of newly constructed facilities must meet the requirements set forth in § 51.55(k)(7) for new construction. Alterations to existing facilities which are leased must meet the requirements Of 151.55(k)(8). Section 51.55(k)(5), "Transition plan" was amended to extend the time period for preparation to one year, in order that it could be prepared in conjunction with the self -evaluation. The proposed rule was amended to provide that transition plans prepared to comply with Section 504 requirements for other departments or agencies may also be used to comply with the requirements for the General Revenue Sharing Program. Section 51.55(k)(9) is amended to incorporate the 1980 American National Standard institute Standards, as well as the 1961 version and allow compliance with either. Proposed § 51.55(k)(10), as discussed above, was eliminated. Proposed § 51.55(k) 111) and (12) have been redesignated § 51.55(k) (10) and (11). One commenter suggested that the definition of commencement of construction be amended to conform with definition contained in the HEW regulations. In this instance. however, the provision being interpreted is one uniquely included in the Revenue Sharing Act and need not be consistent with HEW's definition. One commenter suggested that subsection (k) should provide specific provisions concerning the need for structural changes to historical Properties. However, the regulations. with their emphasis upon program accessibility over structural changes 1. facilities. do not need specific treatment of historical properties. A new § 51.55(I) is added to the regulations to cover the situation in which the ORS is requested to act upon a complaint concerning subject matters unresolved by another Federal agency. the agency in charge of coordination of Section 504. or by the courts. One example of such an unresolved issue is whether obesity should be considered a handicap. Another example is whether all public television broadcasting must be captioned for the deaf. The Department of Education is currently involved in litigation on this issue and at the same time the complainants have filed a complaint with the ORS. This provision is particularly needed because [he ORS supports an almost unlimited range of programs and activities of Stale and local governments that are under the primary jurisdiction of other departments and agencies. The Director has determined that the ORS should defer action on mailers not resolved until the coordinating agency provides guidance in the intent of uniformity of Federal enforcement of Section 504. In this way, the ORS will hopefully avoid prematurely creating solutions to unresolved problems in [his still evolving area of the law. The coordinating agency referred to is the Department of Justice pursuant to Executive Order 12250. which supersedes Executive Order 11914, which gave such authority to the old Department of HEW. At the same time, the Director is concerned that consultation with the coordinating agency may impede resolution of complaints'in the expeditious manner required by the Revenue Sharing Act. In order to ensure that coordination will lake place as expeditiously as possible, and at the -same time allow for Flexibility, the regulations would require the Director to consult with the coordinating agency within one week. The Director would also have to make a determination as to whether the Department of Justice will act within thirty (30) days. If guidance cannot be expected within thirty (30) days, the Director shall begin to obtain preliminary information needed to investigate the complaint once the request for guidance is received. The ORS may defer making any findings until the Department of Justice has provided the necessary guidance. With these safeguards, possible deferral of action on the complaint should not result in undue delay in the processing of complaints. Accordingly, when a complaint concerning unresolved issues under Section 504 is received, the Director would immediately consult with the appropriate lead agency and act upon the guidance received. IF sac. 0I 97 Filed tr-0 Iz:n pml saLla/a CODE Nto-ro-lr 501 7 the satisfaction of the. Director that no member of that class of individuals would be able to perform the essential functions of the job in question. Section 51.55(k). "Program accessibility" received a majority of [he comments relating to The cost of compliance. 11 is emphasized that compliance with this subsection does not mean that recipient governments will be forced to retrofit all or their public buildings. For a particular program or activity to be accessible, it is not required that the entire facility in which the program or activity is conducted be accessible. Structural changes to facilities are required only after all other means of making programs accessible have been pursued. Recipient governments should first, as part of the self-evahat lion, review their program and activities to determine which ones are not accessible; then, recipient governments should determine how those programs and activities can be made accessible. Where structural changes are required, the transition plan should be prepared at the same time as the self-evalualion. Non-structural changes which can be made to achieve accessibility should be accomplished as part of the modifications and remedial action required during the self. evaluation. A period of one year is given for the whole self -evaluation process. It is not likely that [he review part of the self -evaluation can be completed within 60 days. Accordingly, the subsection (4) time periods are amended to allow the non-structural changes to be made, with other modifications required under the self -evaluation, during the one year period. Structural changes are still required within three years unless transportation systems are involved, as provided in the proposed rule. A number of comments were received on § 51.55(k)(10). "Leased facilities:' The Director agrees [hat this provision as written needed clarification. It is important, however, to make it clear that a recipient government cannot avoid the program accessibility requirements merely by conducting its programs and activities in leased facilities. Accordingly. Section 51.55(k)(10) has been eliminated and subsections (k) (1). (z). (k) (7) and (a) have been amended to clarify that programs and activities operated in existing facilities, owned or leased by the recipient government, must be accessible. Where a recipient government leases a facility, it must make whatever non-structural changes are necessary to make facilities accessible. Where an existing facility is leased. however, structural changes will not be required if the lessor refuses to make them and no other more readily .accessible facility is available. Subsection 51.55(k)(2) is amended to add examples of how greater accessibility can be achieved for handicapped individuals with sensory impairments. Existing facilities newly leased after January 1, 1977, or on which leases are renewed must meet the requirements of § 51.55(k)(2) for existing facilities. Leases of newly constructed facilities must meet the requirements set forth in § 51.55(k)(7) for new construction. Alterations to existing facilities which are leased must meet the requirements of § 51.55(k)(8). Section 51.55(k)(5), "Transition plan" was amended to extend the time period for preparation to one year, in order that tl could be prepared in conjunction with the self -evaluation. The proposed rule was amended to provide that transition plans prepared to comply with Section 504 requirements for other departments or agencies may also be used to comply with the requirements for the General Revenue Sharing Program. Section 51.55(k)(9) is amended to incorporate the 1980 American National Standard Institute Standards, as well as the 1961 version and allow compliance with either. Proposed § 51.55(k)(10), as discussed above, was eliminated. Proposed § 51.55(k) 111) and (12) have been redesignated § 51.55(k) (10) and (11). One commenter suggested that the definition of commencement of construction be amended to conform with definition contained in the HEW regulations. In this instance, however, the provision being interpreted is one uniquely included in the Revenue Sharing Act and need not be consistent with HEW's definition. One commenter suggested that subsection (it) should provide specific provisions concerning the need for structural changes to historical properties. However, the regulations, with their emphasis upon program accessibility over structural changes to facilities, do not need specific treatment of historical properties. A new § 51.55(I) is added to the regulations to cover the situation in which the ORS is requested to act upon a complaint concerning subject matters unresolved by another Federal agency. the agency in charge of coordination of Section 504, or by the courts. One example of such an unresolved issue is whether obesity should be considered a handicap. Another example is whether all public television broadcasting must be captioned for [he deaf. The Department of Education is currently involved in litigation on this issue and at the same time the complainants have filed a complaint with the ORS. This provision is particularly needed because the ORS supports an almost unlimited range of programs and activities of Slate and local governments that are under the primary jurisdiction of other departments and agencies. The Director has determined that the ORS should defer action on matters not resolved until the coordinating agency provides guidance in the intent of uniformity of Federal enforcement of Section 504. In this way, the ORS will hopefully avoid prematurely creating solutions to unresolved problems in this still evolving area of the law. The coordinating agency referred to is the Department of Justice pursuant to Executive Order 12250, which supersedes Executive Order 11914. which gave such authority to the old Department of HEW. At the same time, the Director is concerned that consultation with the coordinating agency may impede resolution of complaints'in the expeditious manner required by the Revenue Sharing Act. In order to ensure that coordination will take place as expeditiously as possible, and at the same time allow for flexibility, the regulations would require the Director to consult with the coordinating agency within one week. The Director would also have to make a determination as to whether the Department of Justice will act within thirty (30) days. If guidance cannot be expected within thirty (30) days, the Director shall begin to obtain preliminary information needed to investigate the complaint once the request for guidance is received. The ORS may defer making any findings until the Department of Justice has provided the necessary guidance. With these safeguards, possible deferral if action on the complaint should not result in undue delay in the processing of complaints. Accordingly, when a complaint concerning unresolved issues under Section Soo is received, the Director would immediately consult with the appropriate lead agency and act upon the guidance received. Ira Una YF-1pG97 riled 12-3. .. 12:22 pml BILLING CODE 4210-2" 502 NOTICE Recipients receiving 525,000 or more must also take initial and continuing steps to notify participants, beneficiaries, applicants and employees with impaired vision or hearing (also unions or professional organizations holding collective bargaining or professional agreements with the recipient) that they do not discriminate on the basis of handicapped status. This notification should state, in accordance with §51.55(e)(1), that the recipient does not discriminate on the basis of handicapped status in admission or access to, or treatment or employment in, its programs and activities. An identification of the designated employee should also be included ' in the notification. The initial notification was to be made by January 17, 1984. uniura,c nvara.G POLICY OF NONDISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS The (name of government)does not discriminate on the basis of handicapped status in the admission or access to, or treatment or employment in, its programs or activities. (name and address of employ") has been designated to coordinate compliance with the nondiscrimination requirements contained in section 51.55 of the revenue sharing regulations. In a recipient's recruitment materials or publications containing general information available to participants, beneficiaries, applicants or employees or the general public, a statement must be included which says that it is the policy of the recipient government not to discriminate against handicapped persons in employment or the provision of services. This requirement may be met by including appropriate inserts in existing materials and publications or by revising and reprinting the materials and publications. blAILMEN] EQUAL EMPLOYMENT OPPORTUNITY STATEMENT The (name of government)does not discriminate on the basis of race, color, national origin, sex, religion, age and handicapped status in employment or the provision of services. i 503 a e SAMPLE NOTICE FOR GOVERNMENTS RECEIVING OVER $25,000 IN REVENUE SHARING FUNDS PER YEAR * * * PUBLIC NOTICE * * * REVENUE SHARING HANDICAPPED REGULATIONS * * * * * This notice is published pursuant to the requirements of Section 51.55 * of the Revenue Sharing Regulations, as published in the Federal Register * on October 17, 1983. Section 51.55 prohibits discrimination against * qualified individuals because of their handicapped status. * * * (Government's name, City and State) advises the public, employees and job * applicants that it does not discriminate on the basis of handicapped status * in admission or access to, or treatment or employment in, its programs and * activities. * * * * * (Government's name) has designated the following (person or * office) as the contact to coordinate efforts to comply with this requirement. * Inquiries should be directed to: * * * Name * * * Office * * * Address * * * Phone Number * * * Hours * * * * * * 1k !k * f! * * * R * * * * 1k * 1k !k * * * R * * * * * * * !k * !k tk 1k * * * 1k !! * * * * NOTE This information must be communicated to the visually or hearing impaired. This may include the use of public service radio and television announcements, and telecommunications devices, the posting of notices, the publication of notices in newspapers and magazines, the placement of notices in recipient governments' publications, and the distribution of other written and taped communications to groups representing the handicapped. r 504 j i DRAFT -- SELF -EVALUATION COMMENTARY This factsheet is intended to provide local government officials with preliminary guidance to begin development of the "self -evaluation" required by the revenue sharing handicapped regulations [Section 51.55(c)]. The "self -evaluation" must cover all functions of your government regardless of where revenue sharing funds are spent, and must be completed by October 17, ' 1984. This guide identifies the major activities that should be included in the examination of your government's policies and practices, however, it is not all-inclusive. Policies and Practices Concerning Employment For Qualified Handicapped Persons o Employment Practices -applications, advertising, recruiting, pre -employment inquiries, interviewing, physical examinations, testing, etc. o Personnel Policies -position descriptions, job classifications, hours of work, fringe benefits, training, promotions, layoffs, evaluations, etc. o Reasonable accommodation for "qualified handicapped individuals" o Effective grievance procedures o On -going employee seminars to promote understanding Physical Accessibility to Facilities Used by the Public Elevators Parking Lots Ramps Entrances Doors and Doorways Stairs ' Rest Rooms Floors, Floor Coverings Water Fountains Public Telephones Identification (for rooms or offices) Lighting Walkways, Street Crossings, Curbs Warning Signals Switches and Controls (lights, heat, etc.) Public Meeting Rooms Hazards (manholes, protruding or low -hanging objects) Fire Exits NOTE: Governments are not necessarily required to make each existing facility, or every part of an existing facility accessible to and usable by the handicapped. It is expected that governments will ensure that their programs and activities, when viewed in their entirety, are accessible and usable by handicapped individuals. Availability of Services, Programs and Benefits to Qualified Handicapped Persons o Provide services in the most integrated setting appropriate to the person's needs o Make service delivery meaningful to qualified handicapped persons o Deliver programs S services in alternative manners or at a more accessible site o Provide home visits to improve services or benefits o Provide auxiliary aids to improve service provision o Modify or redesign facility or equipment o Public notices to blind or hearing impaired persons (over) 505 U -2- Contractual Arrangements Made by Recipient Government o Avoid aiding or perpetuating discrimination by providing significant assistance to entities that discriminate o Ensure accessibility of leased or rented facilities o Ensure secondary recipients do not discriminate in the provision of services o Include the handicapped requirements in contracts and agreements Further information is available from: American National Standards Institute,•Inc. 1430 Broadway New York, NY 10018, (212)354-3300 National Center for a Barrier ,Free Environment 1015 15th Street, NW, Suite 700 Washington, D.C. 20005 (202)466-6896 President's Committee on Employment of the Handicapped 1111 20th Street, NW Washington, D.C. 20036 (202) 653-5044 Many of your State or local associations and organizations for the blind, hearing impaired, disabled veterans, or vocational rehabilitation may offer assistance concerning the environmental needs of the handicapped. 1 o ri SECTION 504 WDEL SELF EVALUATION CHDMIST'— HEALTH AND'HMM24 SEFMCE PROGRii•1s The model checklist includes items that can be found in Subparts A, B, C, and F. Crrpleting this model checklist by answering "Yes" or "No" is not sufficient to complete a self evaluation. Explanation and documentation to support and describe "yes" or "no" answers is necessary and attaching doaxrentation to support explanations of -the answers is important. SUBPART A - G ERAL PRDUSICNS 1. Have you submitted an assurance of compliance, HHS Form 641, to HHS? 84.75 Yes No 2. Have you taken steps to ensure that qualified handicapped persons 84.4 are not denied the opportunity to participate as vembers of your planning or advisory boards? Yes No NA 3. Have you designated someone to coordinate your efforts to comply with 84.7 Section 504 ? Yes No NA 4. Have you established grievailce'procedures for complaints of discrimuna- 84.7 tion against handicapped persons? Yes No NA ti 5. Have you notified participants, applicants, and employees that you do 84.8 not discriminate on the basis of handicap? Yes No NA ' 6. Have you notified unions and professional organizations with a+hor you 84 R have collective bargaining or other professional agreements of lour nondiscrimination policy? Yes No NA 7. In fulfilling the requirement for giving notice concerning your policy 84.8 of nondiscrimination, have you taken initial and continuing steps to include those with impaired vision or hearing? Yes No NA 8. Do your written materials include a notice of nondiscrimination? 84.8 Yes No NA 507 19. Are your agency's enpicy�iit intake procedures accrnralished in 84.13 whi ch ich ara .. . Yes No 20. Have you reviewed the physical and mental requirements of each of your 84.13 jobs to ensure that no criteria are included that would discriminate against h;T d capped persons unless such criteria are specifically necessary for job acomplishments? Yes No 21. Is your employment application form devoid of questions regarding 84.14 ' disability? Yes No 22. If, because you are taking remedial action, your employnent application 84.14 form includes questions regarding disability, does the. wording on the forn comply with 84.14 (b) ? Yes No HI,. ^t_..•. 23.. If, because you are taking voluntary action, your enployrtent application .84.14 form includes questions regarding disability, does the wording on the fonn comply with 84.14 (b) ? _ Yes No NA 24. If, because your agency is also a 503 contractor, your erployment 84.14 application form includes questions regarding disability, does the wording on the fonn conply with 84.14 (b) ? Yes No NA 25. If your agency conditions an offer of e-rployment upon the satisfactory 84.14 ' ccmletion of a medical ewaination, do your procedures conform to the requireTents of 84.14 (c) and 84.14 (d) ? Yes No M SUBPAJU F - HEALM, WELFARE, AND OTHER SOCIAL ST.3'VIM 33, Do you have procedures to 'ensure that qualified handicapped persons 84.52 are not denied benefits or services solely on the basis of handicap? Yes No 34. Do you have procedures to ensure that separate services or benefits 84.52 to handicapped persons are allured only when the separate services or benefits are necessary to provide a given handicapped person with an equal level of effectiveness as that provided to others? Yes No 45. Are your notice provisions sufficient to ensure that people with 84.52 impaired sensory or speaking skills receive effective carzmmicatim? Yes No 36. If your institution"is a hospital, do you have established procedures 84.52 for communicating with hearing impaired persons? Yes No NA - —777777 37. If your agency a ploys 15 or mare persons, are you prepared to provide 84.52 auxiliary aids so that handicapped persons can effectively benefit from the services offered? Yes No NA 38. If yours is a hospital or an outpatient facility, do you'have procedures 84.53 to ensure that a drug abuses or an alcoholic who is suffering fram a red_ical condition is not denied admission or treatment solely because of his or her drug or alcohol abuse or alcoholism? Yes No NA 39. If yours is an institution that operates or supervises a program or 84.54 activity for persons %•:no are institutionalized because of handicap, do you have provedures to ensure that a free, appropriate education is provided to those who are eligible for such a program? Yes No hm FOR MORE F-IMM 14TION CC TA.ACT: Director Regional Technical Assistance Staff U. S. Dapartmnt of Health and Human Services 1200 Main Tor. -:as Building, 15th Floor Dallas, Texas 75202 Telephone: (214) 767-4123 TTY: (214) 767-8940 OR THE TRANSITION PLAN As outlined in §51.55(k)(4) of the ORS section 504 regulations, in the event that structual changes to facilities are necessary to meet the program accessibility requirements, a recipient shall develop, by October 17, 1984, a transition plan setting forth the steps necessary to complete such changes. The plan shall be developed with the assistance of handicapped persons or organizations representing handicapped persons and should, at a minimum: (1) Identify physical obstacles in facilities that limit the accessibility of a program or activity. (2) Describe in detail methods that will be used, to make facilities ' accessible. (3) Specify the schedule for taking steps necessary to achieve full program accessiblity. If the time period for the transition plan is longer than one year, identify steps to be taken during each year of the transition plan. (4) Indicate the person responabile for implementation of the plan. It should be emphasized that: ** Existing facilities need not be made architecturally accessible unless this is the only means of achieving program accessibility. ** Recipient governments are not required to make all existing facilities barrier free. Physical barriers may be present in a recipient's facilities so" long as these barriers do not hinder the I full participation of handicapped persons in each program and activity, when viewed in its entirety. The attached Transition Plan Outine is designed to assist ORS recipients in preparing their transition plans. 510 Section 504 Transition Plan Outline A recipient should designate.an individual to be responsible for developing its transiton plan. This person, working with interested handicapped persons, should complete this or a comparable outline for each of the recipient's facilities. (Attach additional sheets if necessary to answer any of the above questions.) 1. Name of person completing this outline: ' 2. Name and address of facility: 3. Describe individual features of the faility (e.g., entrance, access to above —ground floors, rest rooms) which must be renovated to achieve program accessibility; compare the present state of the feature to the proper ANSI standard. FEATURE PRESENT STATE ANSI STANDARD (continued) This information is reprinted with permission from the Handicapped Requirements Handbook, copyright 1984, Federal Programs Advisory Service, Washington, DC. i -- 511 4. 'Describe methods to be used or steps to be taken to make structual changes in the features listed in No. 2 5. Outline the schedule for renovation work, with beginning and completion dates. On projects that will require more than one year, list steps that will be taken during each of the three years allowed for completion of required structural changes. 5 ]. 2 A. Program Accessibility Assessment Tool "Program accessibility" is perhaps the key term in section 504. A recipient will have afforded equal opportunity to handicapped persons if each of its programs, activities and services, when viewed in their entirety, is accessible. It is important to emphasis that achieving program accessibility does not necessarily require the alteration or construction of facilities. Section 504 does not require that existing facilities be made immediately accessible; it requires that programs be accessible. Whenever methods other than facility renovation and construction are successful in achieving program accessibility (e.g., the rescheduling of programs or activities to already accessible ' facilities), the time and expense of facility renovation work may be avoided. The successful completion of a "Program Accessibility Assessment Tool" for each program, activity or service covered by the ORS section 504 regulations would result in your organization's effective compliance with the ORS program accessibility self -evaluation requirement. The tool may be used to ensure continuing compliance with nondiscrimination provisions, beyond the self -evaluation. In addition, a compilation of all responses to question 11(c)(i) (see page A:xvi) could serve as the Transition Plan required under the ORS regulations. This tool does not cover employment actions and decision, which are the subject of a separate tool, "Employment Assessment Tool." The "Program Accessiblity Assessment Tool," then is not inteded as a replacement for a sound understanding of the regulations, and the principles underlying section 504. Or particular importance for compliance will be a familiarity with the regulations and key terms and concepts under section 504. Since the "Program Accessibility Assessment Tool" has been designed to fit all types of programs, activities and services, certain sections of the tool may not be applicable to all programs. In other instances, certain sections will be left blank to avoid duplication of efforts (e.g., if two program, each of which would be the focus for completion of a tool, relied upon identical recruitment efforts, It would be duplicative to complete the sections on "Recruitment and Advertisement" for both programs). A copy of the tool should be used for each program, activity *or service ' covered under section 504. But, since the size of organizaltons and their ranges of activities vary to such an extent, it is difficult to provide specific instruction with regard to the level of activity to be covered by a single tool. A small township, for example, may consider its police force to be a single activity, covered by a single "Program Accessibility Assessment Tool," whereas a large city may require multiple tools to assess adequately the more diverse activities and funtions of its police department. This information is reprinted with permission from the Handicapped Requirements Handbook, copyright 1984, Federal Programs Advisory Service, Washington, DC. 5]_3 Aa( DATE: PERSON COMPLETING THIS FORM: (name) (title) (address) ' (telephone) PROGRAM. ACTIVITY OR SERVICE: AGENCY(IES) FROM WHICH THIS PROGRAM RECEIVES FEDERAL FUNDING: Table of Contents L Participation of Handicapped Persons , 2. Nature of the Program 3. Recruitment and Advertisement 4. Program Eligibility Requirements and Admission 5. Participation in the Program 6. Services and Benefits 7. Staff Information S. Written Policies and Procedures 9. Provision of Auxiliary Aids 10. "Outside' Persons and Organizations It. Facilities Used 514 kill 1. Participation of Handicapped Persons List ways in which the active participation of handicapped persons (or their representatives) will be ensured during the completion of this 'Program Accessibility Assessment Tool' and in the on -going process of monitoring the accessibility of this program. 2. Nature of Program Describe, in general, the nature of the program, including its purpose, scope, get.eral activities, and participants. 3. Recruitment and Advertisement A. Does your organization engage in any of the following kinds of activities to recruit program participants or otherwise inform persons of the program's existence? _ meetings or oral presentations _ printed recruitment materials advertisements _ other (please specify) If no activities are checked above, proceed to'4". If one or more activities are checked above, complete "B" through "F" below. (Anwh additional sleets of paper if necessary to answer any of the above quatiow.) 515 Aviv B. For each item checked in "A" above: (i) Describe briefly the activities involved and materials used. (ii) List steps to be taken to ensure accessibility and opportunities for full participation by handicapped persons. (iii) Describe approaches to be taken to ensure effective verbal and written communications with persons with vision and hearing impairments (e.g.. the provision of auxiliary aids, the presentation of materials in alternative formats). (iv) List steps to ensure the inclusion of a notice of your organization's compliance with section 504 in all materials and advertisements. C. List in "10(A)" (see page A:xiii) any 'outside" persons and organizations involved in these recruitment, advertising or information efforts. D. List in "I I(A)" (see page A:xiv) all facilities, and parts of facilities, used during recruitment and advertising I efforts, including those not owned and/or operated by the recipient (e.g., leased or otherwise used). 4. Program Eligibility Requirements and Admission A. Are there any limitations on the number of qualified handicapped persons that may participate in or be admitted to the program? _no _yes If no, proceed to "B" below. If yes, list steps to be taken to eliminate the limitation(s). (,mach addltlondf ehrme ofpws {rnemnsy to mower any of the ebow quntioml 51.6 A:v B. Are any criteria or tests used in the admission process? _no _yes If no, proceed to "H" below. If yes, list and describe briefly all criteria (e.g.. good health, residency requirements, letters of recommendations) and all tests (including the skill, level of achievement, or other factor being tested, whether they are written or oral tests, the method of administration) used in the admissions process. C. List all criteria and tests from "H" above that have (or could potentially have) a disproportionate, adverse impact on handicapped program applicants. Discuss briefly the (potential) negative impact for each. D. For each criterion or test listed in "C" above that is designed and administered by you, discuss briefly alternative criteria or tests that will be used, as necessary in individual instances, to ensure nondiscrimination (including, in limited instances, discontinued use of a criterion or test). [Atrarh eddGfana/+hero ojPnPer fl anesury to auw may of thr above quntiom.] 5..17 AM E. For each criterion or test listed in "C"above that is designed and/or administered by an "outside" person or organization, list steps to betaken that will result in modification of any criterion or test that has a (potential) disproportionate, adverse impact on handicapped persons, or some class(es) of handicapped persons (including, in limited instances, discontinued use of a criterion or test). F. List steps to betaken (including the provision of auxiliary aids) to ensure that all criteria and tests described in 'B"above are administered in such away as to measure the factors the tests purport to measure, as opposed to an applicant's impaired manual, sensory or speaking skills (except where -those are the skills being measured). G. List steps to betaken to ensure that criteria and testing alternatives and modifications, as discussed above, will be adequately communicated to all potential program participants, including those with hearing and vision impairments. H. is an interview required prior to an applicant's entrance into the program? no _yes If no, proceed to "I" below. If yes, discuss briefly the interview process and list steps to betaken (including the provision of auxiliary aids, as required) to ensure nondiscrimination in interviewing. (Attorh add/tionarihwn of paper iirnewrray to mower my of 1hr obow quwtbro.) Revenue Sharing In'84 Revenue Sharing Advisory Service 5.1.8 A:vil 1. Are any forms required for admission in the program, testing, and/or the submission of other admissions criteria? _.no _yes If no, proceed to "K" below. If yes, describe briefly methods to be used (including the use of auxiliary aids, as required in individual instances) to make certain that handicapped persons, including those with mobility, hearing and vision impairments, are able to obtain such forms and complete them effectively. J. Do the forms listed in "1" above contain a notice of your organizations compliance with section 504? �no _yes If no, proceed to "K" below. If yes, list steps to be taken to ensure the inclusion of notices of your compliance with section 504 in all materials. K. Is your organization taking either "remedial action" at the request of a federal agency director or"voluntary action' (as stipulated) under section 504? _no _yes ' If no, list steps that will be taken to ensure that no persons involved in the admissions process make preadmission inquiries as to the nature and extent of a person); handicap, and that no forms or other written materials make mandatory inquiries related to handicap status. If yes, list steps to be taken to ensure that, if preadmission inquiries related to handicapped status are made, information is gathered on a strictly voluntary basis, will not be used to adversely impact any applicant, will be kept confidential, and will be used solely in connection with action being taken. 1.411"h &UNma/ fern of papa 4rwm ary to amwn any ojr/r above quario aj L 519 A:vli[ L. List in-IO(A)"(seepage A:xui)and "outside" persons and organizations involved in testing and/or collecting or evaluating admissions criteria. M. List in "I I(A)" (see page A:xiv) all facilities, and pans of facilities, used for testing, the collection or submission of forms and admissions criteria, and otheractivities related to program eligibility requirements, including thou not owned and/or operated by the recipient (e.g., leased or otherwise used). S. Participation In the Program A. Are post -admission inquiries made regarding handicapped status in order to make accommodations for handicapped persons? ' —no _yes If no, proceed to "li" below. If yes, list steps to be taken to ensure that information gathered is requested voluntarily, not used to affect any handicapped person adversely, and kept confidential. B. is there an orientation program for new participants? no _yes If no, proceed to "C" below. If yes, describe briefly the orientation program and materials used, and list steps that will be taken to ensure nondiscrimination, effective communications and usable materials for all (potential) participants. C. List below all written materials, tools, equipment or other aids or devices used for the program. [Anarh *ddhima1 rhrna ofpapw Inmumy ro enrwr any of rh, *bow quationc) Revenue Sharing in '84 Revenue Sharing Advisory Service 520- A:ix D. For each item listed in "C" above, list steps to be taken (e.g., the provision of auxiliary aids, equipment modification) to ensure accessibility in the use of written materials, tools, equipment and other aids or devices. E. List below the individual elements of, or specific activities that comprise, the program. F. For each element of the program listed in 'E" above, list thou that are, or have the potential to be, inaccessible to handicapped program participants. ' G. For each inaccessible feature of the program listed in "F"above, describe steps to betaken (e.g, the provision of auxiliary aids, use of alternative materials or formats) to obtain accessibility. [Attach additional sheets ojpapa V ttecrssmy to arttwer my of thr above iluestiam.] 521 Am H. Is testing, or any other form of evaluation, used in the program? no _yes If no, proceed to "1" below. If yes, list steps to be taken to ensure that tests employed do not have a disproportionate, adverse impact on handicapped persons, and that impaired sensory, manual or speaking skills do not distort test results(unless such skills are the factors being tested). List steps to be taken to ensure that communications with regard to program schedules and activities, and changes in such, will be effectively communicated to all program participants, including those with impaired vision and hearing. J. Are there boards, councils or similar bodies on which program participants sit? .—no _yes If no, proceed to "K" below. I If yes, list steps to be taken to ensure equal opportunities for selection to, and participation in, such boards by handicapped persons. K. List in"10(A)"(see page Axiii) any "outside" persons or organizations involved inany aspect of the conduct of the program. L. List in "1 ](A) - (see page A:xiv) all facilities, and parts of facilities, used during the program, including those not owned and/or operated by the recipient (e.g.. leased or otherwise used). [Attach additional sheru of paper if nemsmy to amwer any of the above quatiam.] Revenue Sharing in '84 Revenue Sharing Advisory Service 522 A:xi 6. Services and Benefits A. Are any of the following services or benefits ever provided to persons during any stage of their program participation? Transportation services Health services and insurance/benefits _ Housing Financial aid — Employment services _ Counseling services ' — Food services — Social, recreational or athletic activities If none of the above eight services or benefits have been checked, proceed to "7." B. For each of those services or benefits checked in "A" above, complete a copy of "C" through "G" below. C. List steps to ensure that the service or benefit is equally effective and usable by handicapped persons, and is provided on a nondiscriminatory basis. D. List steps to be taken to ensure that: (i) Administration of the service or benefit will be free from discrimination based on handicap. (ii) Related communications will reach all potential participants, including those with hearing and sight impairments. (iii) A "reasonable selection" (in terms of cost, convenience and desirability) of the service or benefit is equally available to and usable by handicapped persons. [Attach additional three of papa [/nr nwy to onsw any ojthr above quatiom.) 523 A:xii E. If there is an application process (e.g.. any forms that need to be completed), list steps to be taken to ensure that effective application procedures exist for persons, including those with manual or vision impairments, who may require assistance. F. List in "IU(A)" (see page A xiii) any "outside" organizations involved in the provision of the services or benefits. G. List in "1 I(A)" (sec page A:xiv) all facilities, and parts of facilities, used for the services or benefits, including those not owned and/or operated by the recipient (e.g., leased or otherwise used). 7. Staff Information List steps to be taken to ensure that all staff involved in any aspect of this program (e.g., recruitment, admission, testing, the conduct of the program, the provision of any services or benefits) will be informed periodically of, and understand fully, your policy of nondiscrimination on the basis of handicap. B. Written Polities and Procedures , List steps to be taken to ensure a careful review of all internal or other written policies and procedures governing the program, or aspects thereof, as covered in "Y through "6," to modify or eliminate any provisions or practices that discriminate, or have the effect of discriminating, on the basis of handicap. Revenue Sharing in '84 (Attach additiond Meets ofpaper i✓nerenary to aruwer any of to abow queniom.l Revenue Sharing Advisory Service 524 AWN 11 9. Provision of Auxiliary Aids List the sources to be used (including the names, addresses and telephone numbers) whenever auxiliary aids (e.g., interpreters, readers, brailled materials) are required to ensure nondiscrimination in "3" through "6" above. 10. "Outside" Persons and Organizations A. List below all "outside" persons and organizations that assist your organization and/or receive assistance from your organization in the provision of any aid, benefit or service related to the program (as discussed in sections "3" through "6" above). B. List steps to be taken to initially and periodically inform those listed in W above of your organization's commitment to nondiscrimination on the basis of handicap. C. List those persons and organizations from "A" above that receive "significant assistance" from your organization in the provision of aids, benefits or services to your program participants. (For example, list organizations which rent or otherwise use your facilities; that are dependent upon your organization for informing its participants of the aid, benefit or service; that have employees of your organization spending time to assist in or coordinate the provision of the aid, benefit or service; and so forth.) [A nark addirrond shrets oJpapo if n,,,mwy to mower any of the above qutnionr.) 525 A:xiv D. List steps to betaken to ensure, initially and on a continuing basis, that'persons or organizations listed in "C" above do not discriminate on the basis of handicap in the provision of any aid, benefit or service to your program participants. (Such steps may include changes in the program, facility alterations, and/ or changes in or discontinuations of the relationships.) 11. Facilities Used (NOTE: The definition of "facility" under section 504 includes all or any portion of buildings, structures, — equipment, roads, walks, parking lots or other real or personal property or interest in such property, owned, operated or leased.) A. List below all facilities, or portions of facilities, used for the activities covered in sections "Y through "6" above, designating for each the activity for which it is used. (NOTE: Facilities leased or otherwise used from another person or organization should be included.) (Attorh aAdirional sheer, of paper V nerrssary to anrwer any of the above quetiam.) Revenue Sharing in '84 Revenue Sharing Advisory Service 71a�' A:xv B. Using the ANSI (1961) accessibility standards list below for each facility (or portion thereof) those Itraeeesslble features that limit program accessibility. (Anach additional ihnu of papa ifmnnaey to amwn any of dr above gunliam.1 f 527 A:xvi C. For each inaccessible feature listed in "B" above, either. (i) Describe facility renovation work that will be undertaken to achieve accessibility in conformance with the governing standards, with a timetable for completion and identification of the person responsible; or (ii) List steps that will be taken to ensure accessibility when the program is "viewed in its entirety," including: (a) relocating the activity to accessible space; (b) preparing for the immediate relocation of the activity to accessible space, upon notice of the needs of a qualified handicapped person; (c) revising the structure or format of the activity so as to not need the space in question; , (d) discontinuing the activity; or (e) otherwise achieving program accessibility. Revenue Sharing in 'Be (Attach additionat ttuetc of paper if n Mary to answer any of the above quatiam.) Revenue Sharing Advisory Service 528 A:xvii D. List steps to be taken to ensure that all future construction and renovation work will be carried out in conformance with the governing architectural accessibility standards. E. List steps to betaken to ensure periodic communications with (potential) handicapped program participants that will provide them with specific information on accessible and inaccessible facilities. [Attach additional rhea of paper if mmmay to aruw any of the above quenimn.) l 529 B. Employment Assessment Tool Section 504 mandates equal opportunity and nondiscrimination in employment. It is not an affirmtive action statute, and consequently it does not involve any specific goals or timetables related to the number of handicapped persons in the recipient's work force. Although additional efforts may be necessary in the recruitment area to make certain that equal opportunities exist, recipients are not required to employ more (or attempt to employ more) handicapped persons. The following guidelines have been prepared to assist recipient of funds from the Office of Revenue Sharing (ORS) in their compliance with the employment provisions of section 504. They may be used during the initial self -evaluation , process and ongoing future efforts to ensure nondiscrimination in employment on the basis of handicap. It should be noted well that these guidelines address solely those employment provisions mandated by section 504. Federal (sub)contractors covered by section 503 should review carefully regulations published by the Office of Federal Contract Compliance Programs (41 CFR 60-741). DATE: PERSON COMPLETING THIS FORM: (name) (title) (address) (telephone) 1 (1) Discuss safeguards that will be used to ensure that all employtnentdecisions are made without discrimination on the basis of handicap, and that such decisions do not limit, segregate or classify applicants or employees based on handicap in a way that adversely affects their opportunities. 530 Ball 1 r� (2) Describe procedures that will be established to make certain that there are no formal relationships regarding employment (e.g., those with labor unions, employment agencies, and to forth) that have the effect of discriminating against qualified handicapped persons. (3) Discuss steps that will betaken to perform an analysis of the following aspects of your employment function to make certain that no discrimination based on handicap exists (including discrimination which occurs due to an inaccessible facility): • recruitment, advertising and the processing of applications for employment. • hiring, upgrading, promotion, award of tenure, demotion, transfer, layoff, termination, right of return from layoff, and rehiring. • rates of pay or any other form of compensation and changes in compensation. • job assignments, job classifications, organizational structures, position descriptions, lines of progression, and seniority lists. • leaves of absence, sick leave or any other leave. • fringe benefits available by virtue of employment, whether or not administered by the recipient. • selection and financial support for training, including apprenticeship, professional meetings, conferences and other related activities, and selection for leaves of absence to pursue training. ,,employer -sponsored activities, including social and recreational programs. • any other term, condition or privilege of employment. Revenue Sharing in '84 (Attach additiond iherti of papM irnecmary to answer any of the above quertiom.) Revenue Sharing Advisory Service 5jI B:lv (8) . Are you taking "remedial action" or "voluntary action" under section 504 or "affirmative action' under section 503? - .no _yes If no, describe steps that will be taken to ensure that no preemployment medical exams are conducted and no preemployment inquiries arc made as to whether an applicant is a handicapped person or as to the nature or severity of a handicap. (Inquiries related to one's ability to perform a job effectively and safely are permitted.) If yes, discuss your program. (9) Does your organization conduct or require any medical drams prior to making offers of employment? no _yes If yes, describe procedures to be taken to make certain that (a) all entering emloyees are subject to medical exams, (b) all offers of employment are conditional based on the results of the exams, (c) the medical results gathered are not used in a discriminatory manner, and (d) all information gathered is preserved confidentially. • (10) Complete a" Position Description Form" (see next page) for each job position in your organization. for use in determining "qualified- applicants and what job accommodations can be made when such are necessary for an applicant or employee. Revenue Snaring in '84 [Atrarn additional sleets of paper if necessary to dmww any o/rha above quail&wj Revenue Sharing Advisory Service 1 1 1 �3 � B: v POSITION DESCRIPTION FORM The form below maybe used by an employer to analvre each Job position to determine: (!)whether applicants are "qualified "for employment In the position; and (2) what Job sites and equipment may require modification in the event reasonable accommodation is necessarvfor an applicant or emplo;Te. TITLE: JOB OBJECTIVES (Purposes of the position): ESSENTIAL JOB FUNCTIONS (Functions essential to attaining job objectives): JOB STANDARDS (Minimum qualfications needed to perform essential job functions): JOB LOCATION (Place(s) where work is performed): — EQUIPMENT (Machines, devises, tools, etc., used in job performance): Revenue Sharing in '84 (Auath addiriond sheers of poptr irm"usry ro anrwa and• of tJr above quartos., Revenue Sharing Advisory Service 533 Making Accommodations Decisions Making Accommodations Decisions Employers often question the proper way to make decisions about accommodating handicapped workers and applicants for employment. As with other management decisions, the accommodation decision requires careful planning and an established decision -making structure. Ideally, decision makers will be identified, certain information will be compiled, and some institutional policy issues will be resolved before any accommodation question is raised. The following seven -step narrative describes the considerations in making accommodations decisions. These steps are illustrated in the chart contained in Appendix 1 of this booklet. I. Review Responsibilities, Required Skills And Selection Criteria For All Jobs In The Employer's Work Force The first step in any accommodation process is a review of all relevant job descriptions and actual job functions. Employers covered by section 503 are required to conduct such a review of job requirements under current Labor Department rules. Employers covered by section 504 must identify the "essential functions" of each job before they can judge whether a particular handicapped person is "qualified" to perform a particular job. Knowing in advance the "essential' and "nonessential' functions of each job will facilitate judgments regarding whether a handicapped person, with or without accommodation, is "qualified" for employment. The "Position Description Form" (included at Appendix III of this booklet) can assist employers in completing this task. Federal regulations prohibit discrimination in recruitment policies and practices and the criteria used to select employees for entrance into or advancement within the work force. Job applications should be revised to eliminate questions other than those pertinent to required job skills and a a 1982 Federal Programs Advisory Service Washington, D.C. fl 534 2 Making Accommodations Decisions person's ability to perform essential job functions with or without accommodation. Tests and other job selection criteria must be validated against actual job requirements and justified by business considerations if ' they tend to screen out handicapped workers or applicants. Employers must ensure that all employment tests are adapted for use by persons who have handicaps that impair sensory, manual or speaking skills (unless a test purports to measure sensory, manual or speaking skills). Both section 503 and 504 regulations contain provisions relating to preemployment inquiries and the use of preemployment medical examinations. Whenever an employer inquires into an applicant's or employee's physical or mental condition or conducts a medical examination, information obtained in this manner shall be kept confidential. For an outline of the provisions relating to the use of preemployment inquiries and medical exams, readers are referred to the chart at Appendix IV of this booklet. 01982 Federal Programs Advisory Service Washington. D.C. 535 Making Accommodations Decisions 3 II. Develop A Mechanism For Soliciting Accommodation Requests I After the review of job requirements is complete, the employer should develop and implement a method for soliciting from employees and applicants voluntary indications of handicapped status and requests for accommodations. Since sections 503 and 504 obligate employers to take positive steps to accommodate a worker's or applicant's handicap, channels must exist for a handicapped person to bring the handicap to the attention of the employer and request an accommodation. If an individual does not ask to be accommodated, the employer should not force accommodations on the individual. On the other hand, if there are job performance problems that appear to be related to a handicap, an employer may suggest accommodations to an obviously handicapped employee. The section 503 rules include at Appendix B suggested language for requesting information from employees and applicants about handicaps and necessary accommodations. (Appendix B is reproduced at Appendix V of this booklet.) Information received in response to these standard inquiries must be kept separate from an individual's other personnel records and held confidential except from those with a legitimate need know about the person's condition, for whom specific exemptions granted in the rules (see chart at Appendix IV of this booklet). Information gathered from employees and applicants can be factored into decisions concerning whether an individual is "handicapped" and "qualified" for a particular job, but must not be used in a manner that results in discrimination against qualified handicapped individuals. 01982 Federal Programs Advisory Service Washington, D.C. J 538 4 Making Accommodations Decisions III. Determine Whether An Applicant Or ' Employee Who Requests Accommodation Is "Handicapped" Under The Law When a request for accommodation is received from an applicant or employee, before responding, the employer should verify that the person is legally entitled to such accommodation. A person is "handicapped" within the meaning of sections 503 and 504 if he or she: (1) has a mental or physical impairment which substantially limits one or more of such person's major life activities; (2) has a record of such impairment; or (3) is regarded as having such an impairment. i "Major life activities" include functions such as caring for one's self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning and working. The judgment whether any given person is "substantially limited" depends on the nature and severity of that person's handicapping condition. Temporary disabilities arguably are not "substantially" limiting Within the meaning of either statute. ' If an individual's handicap cannot be verified or its substantiality ' ascertained by ordinary observation, an employer may askfor medical verification of the existence of a handicapping condition. A person whose condition does not come Within the statutory definition of a "handicap" need not be considered for an accommodation. "Physical or mental impairments" that fall within discrimination prohibitions include: (1) any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affecting one or more of the following body systems: neurological; musculoskeletal; special sense organs; respiratory, including speech organs; cardiovascular; reproductive; digestive; genitourinary; hemic and lymphatic; skin; and endocrine; or (2) any mental or psychological disorder, such as mental retardation, organic e 1982 Federal Programs Advisory Service Washington. D.C. 537 Making Accommodations Decisions brain syndrome, emotional or mental illness, and specific learning disabilities. The term "physical or mental impairment' includes, but is not limited to, such diseases and conditions as orthopedic, visual, speech, hearing impairments, cerebral palsy, epilepsy, muscular dystro multiple sclerosis, cancer, heart disease, diabetes, mental retards emotional illness, and drug addiction and alcoholism. 01982 Federal Programs Advisory Service Washington, D.C. 538 6 Making Accommodations Decisions IV. Determine Whether The Handicapped Person Is "Qualified" For The Job ' Only "qualified" handicapped individuals are protected from discrimination by sections 503 and 504. Handicapped persons who with reasonable accommodation can perform the essential functions of the job are "qualified." An accommodation need not be made if it requires the employer to modify essential job requirements; in such an instance, it would not be discriminatory to deny employment or advancement to a handicapped person who, despite accommodation, cannot perform essential job functions (i.e., is not "qualified"). For example, if a blind individual is applying for a job for which typing at 65 words per minute has been determined to bean "essential job function," and the applicant cannot meet this requirement despite accommodation, the person need not be hired. However, if typing at 65 words per minute is a requirement related to a job function which, in terms of time and effort, could be construed as "nonessential," the applicant, with accommodation (e.g., shifting job duties), could be determined to be "qualified." e 1982 Federal Programs Advisory Service Washington, D.C. 533 Making Accommodations Decisions 7 V. Decide Whether The Accommodation Required Is "Reasonable" Or Would ' Impose An Undue Hardship Employers are prohibited from denying "reasonable" accommodations to handicapped persons who, with accommodation, would be able to perform essential job functions effectively. The nature and scope of any accommodation needed or requested must be analyzed to determine if, in the context of the employer's operations, it is "reasonable." Accommodations need not be made if they impose an "undue hardship" on the employer. Examples of accommodations presented in the section 503 and 504 rules include providing aids or interpreters, modifying physical facilities to ensure accessibility, restructuring jobs and modifying work schedules. Any or all of these suggested accommodations may be reasonable or unreasonable depending on the facts of a given case. Using the same example of the blind person applying for a position for which typing 65 words per minute is "essential," it may be "reasonable" to dictate letters for transcription and/or provide a typewriter with brailled keys, if such actions would render the applicant "qualified." Such accommodations might be "reasonable" for a larger employer with , greater capability to modify procedures and/or adapt old or purchase new equipment; the same accommodations might impose an "undue hardship" on a smaller employer with limited capabilities of this nature. The federal rules identify cost and business necessity as two factors relevant to defining what constitutes an "undue hardship" sufficient to relieve the employer of the obligation to accommodate a handicapped individual. Thus, if a particular accommodation is expensive and an employer's financial resources are limited, the cost of the accommodation may constitute an "undue hardship." In addition, if a compelling business interest justifies the way a program is operated, an accommodation that 01982 Federal Programs Advisory Service Washington, D.C. 540 8 Making Accommodations Decisions would require changes in the program's operation might be viewed as imposing an undue hardship on the employer. ' An example may help in distinguishing the reasonableness of an accommodation from the hardships it may impose. Assume the police forces of two adjacent towns decided, for reasons of efficiency in responding to a major emergency, to combine their dispatch and communications facilities at one location. After considering several sites, police officials decided to locate the facility in a vacant bomb shelter in one of the two town halls. The bomb shelter was chosen primarily because it could remain operational in almost any major disaster. The shelter has no windows and only one entrance at the bottom of a long flight of stairs. One of the town's dispatchers is confined to a wheelchair and is a "qualified handicapped individual" under sections 503 and 504. Given the dispatcher's history of successful performance in the job, it is clear the only accommodation necessary is one that would give her access to the new facility. The town hall in question already has an elevator that runs from the ground floor to the upper stories of the building. The town's engineer estimates that it would cost approximately $15,000 to extend the elevator down one floor into the basement. Would this be a reasonable accommodation? Would it impose an undue hardship on the towns? The combined budgets of the two towns certainly would evidently ' permit an expenditure of the size in question, so the accommodation is "reasonable" from a financial viewpoint. If the sole consideration is financial, it might be difficult to argue that the cost of the elevator extension alone would constitute an undue hardship. However, whether the nature of the proposed accommodation would impose an undue hardship on the operation of the dispatch office is another question. As the police might argue, the breach in the security of the dispatch office that would result from the elevator extension might compromise severely the very reason the particular bomb shelter site was chosen. If the physical security of the office is jeopardized, the achievement of the police departments' objectives may be impossible. In such a case, the elevator extension, by its very a 1982 Federal Programs Advisory Service Washington, D.C. 541 W Making Accommodations Decisions g nature, would appear to present an example of an undue hardship (and, therefore, not be a "reasonable accommodation), even though it is not unreasonable on its face. The employer, therefore, could legally refuse to provide the accommodation. Finally, in determining the "reasonableness" of an accommodation, employers must focus carefully on whether the accommodation will assist the handicapped worker or applicant in his or her effective completion of "essential' job functions. Again, if the handicapped person is not "qualified" as a result of the accommodation, it need not be made and the person need not be hired or advanced. Also, handicapped persons cannot be denied employment or advancement when an accommodation related to a "nonessential' job function would impose an undue hardship. If a costly accommodation is not related to an "essential' job function, and a handicapped person would therefore be capable of performing essential functions without accommodation, less costly alternatives (e.g., shifting job duties or making minor modifications in job positions) should be considered for performing nonessential job duties. e 1982 Federal Programs Advisory Service Washington, D.C. 542 10 Making Accommodations Decisions VI. Implement And Monitor The Effectiveness Of The Accommodation Once an accommodation has been made, the employer and the worker should evaluate continually its effectiveness in assisting the employee to perform the job. If the accommodation is not achieving the desired objective, the employer and employee should discuss alternative accommodations. The fact that an employee is receiving an accommodation should not change the way that employee is treated for purposes of job evaluation or advancement. Accommodations should be designed to provide handicapped employees with equal opportunities to be successful on the job. Neither the employee nor the employer should permit the existence of a handicap to be used as an excuse for either poor job performance or undue criticism. Whether a handicap is physical, mental or emotional, the performance standards and expected behavior on the job should be the same for all workers. 01982 Federal Programs Advisory Service Washington, D.C. 543 e Appendix 1: Accommodations Decisions Chart The first step in any accommodation process is a review of all job descriptions and job functions to determine in particular the "essential" and "nonessential" functions of each position within the organization. After reviewing all positions, the employer should develop and implement a method for soliciting from employees and applicants voluntary indications of handicap status and requests for accommodations. If a request for accommodation is made, the following chart can assist the employer in the decision making process regarding provision of the accommodation. la the person "handicapped"? A handicapped person is one who: (1) has a mental or physical Impairment which substantially limits one or more major life activities; (2) has a record of such impairment; or (3) is regarded as having won an impairment. I no The accommodation need not be provided. ye! Is the person "qualified"? Handicapped persons who with reasonable accommodation can perform the essential functions of a job are "Qualified:' Can the person. with accommodation, perform the essential functions of the position? no The accommodation need not Da Drwided. yes Is the accommodation "reasonable"? An accommodation would impose an "undue hardship," and would therefore not be "reasonable," if it: (1) would impose undue cost; and/or (2) would compromise business necessity. no The accommodation need not be Drwided. The accommodation yes must be provided It should be noted well that federal rules require employers to make accommodations that are "reasonable" for persons who are both "handicapped" and "qualified." There are no prohibitions against making accommodations of any nature for individuals who may not be qualified handicapped persons. 12 Making Accommodations Decisions Appendix II: Employment Practices Evaluation Form 1 • (1) Discuss the concept of "reasonable accommodation" as it will apply to your employees and applicants for employment, and give some examples of accommodations (including facility renovation work, as appropriate) that will be made to the known physical and mental limitations of otherwise qualified handicapped persons. (Consult "Position Description Form," Appendix III of this booklet.) i (2) Discuss in general terms accommodations (including facility renovation work, as appropriate) that would not be considered _ reasonable, because they would impose an undue hardship on your organization. i i l 0 1982 Federal Programs Advisory Service Washington. D.C. 1 i i 545 Making Accommodations Decisions 13 (3) Describe procedures that will be employed to make certain that no employment tests or criteria are used if they discriminate against handicapped persons. Describe also procedures that will be used to ensure that employment tests are adjusted for use by persons who have handicaps that impair sensory, manual or speaking skills. (4) Describe methods that will be established to identify the job -related characteristics of tests and criteria used in employment decisions, since job -related tests are permitted even if they screen out handicapped persons. 01982 Federal Programs Advisory Service Washington. D.C. u 540 14 Making Accommodations Decisions (5) Are you taking "remedial action" or "voluntary action" under section 504 or "affirmative action" under section 503? no yes If no, describe steps that will be taken to ensure that no preemployment medical exams are conducted and no preemployment inquiries are made as to whether an applicant is a handicapped person or as to the nature or severity of a handicap. (Inquiries related to one's ability to perform a job effectively and safely are permitted.) If yes, discuss your program. (6) Does your organization conductor require any medical exams prior to making offers of employment? no _ yes If yes, describe procedures to be taken to make certain that (a) ed/ entering employees are subject to medical exams, (b) all offers of employment are conditional based on the results of the exams, (c) the medical results gathered are not used in a discriminatory manner, and (d) all information gathered is preserved confidentially. (7) Complete a "Position Description Form" (see Appendix III of this booklet) for each job position in your organization, for use in determining "qualified" applicants and what job accommodations can be made when such are necessary for an applicant or employee. a 1992 Federal Programs Advisory service Washington, D.C. 547 SECTION 504 PREEMPLOYMENT MEDICAL EXAMINATIONS AND INQUIRIES RELATED TO NATURE AND SEVERITY OF HANDICAP @51.55(J) of the ORS nondiscrimination regulations) EMPLOYMENT INOUIRIES ARE PROHIBITED remedial action. at ordered by the government, is being taken to overcome the effects of discrimination voluntary action, as a speciJle program option elected by the recipient, is being taken to overcome the effects of condi- tions that resulted in limited participation in programs and activities in the past and it is made clear affirmative action is being taken under section 503, applicable to federal (sub)contractors (in writing if a written questionnaire is used and orally if no written questionnaire is used) II that the information requested is intended for use solely in connection with remedial, Ij voluntary or affirmative action efforts end that information is being requested on a voluntary basis (it need not be providedl and I that refusal to provide the information will not subject the applicant or employee to any adverse treatment that information collected will be kept confidential (collected and maintained on separate forms that are accorded confidentiality as medical records) and 1 that the information will be used only in accordance with regulations issued under section 504 PREEMPLOYMENT MEDICAL EXAMINATIONS ARE ALLOWED PROVIDED THAT medical examinations follow conditional offers of employment and all entering employees are subjected to such exams, regardless of handicap 1. and the results of such exams are used only in accordance with regulations issued under section 504 and information is collected and maintained on separate forms that are accorded confidentiality as medical records• 'The following exceptions to strict confidentiality are included: (1) Supervisors and menagara may be informed regarding restrictions on the work or duties of handicapped persons and regarding necessary accommodations; (2) First aid and safety personnel may be informed, where appropriate, if the condition might require emergency treatment; and (3) Government officials investigating compliance with the act shell be provided relevant information upon request. LIBRARY I] 1 Motion by Commissioner Belk, seconded by Commissioner carried, that the application to the State Library for of membership in the Texas Library System be approved. ACCOUNTS ALLOWED - COUNTY Claims totalling $61,421.31 were presented by the and after reading and verifying same, a motion was sioner Hahn, seconded by Commissioner Lindsey, and said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $267,712.18 were presented by the and after reading and verifying same, a motion was sioner Mikula, seconded by Commissioner Hahn, and said claims be approved for payment. COUNTY TREASURER'S MONTHLY REPORT Lindsey, and continuation County Auditor made by Commis - carried, that County Auditor made by Commis-' carried, that The County Treasurer presented her monthly report and after reading and verifying same, a motion was made by Commissioner Lindsey, seconded by Commissioner Hahn, and carried, that said report be approved. THE COURT ADJOURNED. SPECIAL• FEBRUARY TERM THR STATE OF TEXAS X X COUNTY OF CALHOUN X HELD,FEBRUARY 27, 1984 B& IT REMEMBERED, that -on this the• .27th day of February, A. iD: 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State_; at 10:00 A. M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar -F� Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct,: 3 Commissioner; Prct,. 4 County Clerk (Absent) whereupon the following proceedings were had: CONTRACTS AND AGREEMENTS= COMPUTER SERVICES Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the following agreement between Calhoun County, Calhoun County Independent School District and Calhoun County Appraisal District be approved for computer services: AGREEMENT ON DATA PROCESSING SERVICE THE STATE OF TEXAS § COUNTY OF CALHOUN § This agreement made and entered into by and between Calhoun County, Texas, hereinafter called "County", the Calhoun County Appraisal District, hereinafter called "District", and the Cal- houn County Independent School District, hereinafter called "School". Purpose The parties to this agreement, acting pursuant to the au- thority.granted by 1979 Tex. Gen. Laws, Ch. 841, and TEX. REV. CIV. STAT. art 4413 (32c) Vernon (1979) and Tex. Const, art 3 §6- 4, wish to consolidate the data processing functions of the Coun- ty, District, and School. This arrangement will promote govern- mental efficiency by the purchase of one central processing unit, the use of which will be available to all parties to this Agree- ment'. Term (1) The term of this agreement shall be perpetual, subject to the provisions to withdraw provided herein and the agreement shall be effective March 1, 1984. (2) The parties reserve the right to withdraw from this agreement only after all obligations of the District concerning the original purchase price of the central processing unit have been satisfied and upon written notice to the remaining parties 1 1 with an effective date of withdrawal being ninety (90) days after such notice has been received. (3) In the event that any party withdraws, the parties agree that the records, values established and other work product developed pursuant to this agreement shall become the property of the withdrawing party for which the work product was developed. Services to be Performed (1) The District agrees to provide adequate programming to the School and County for the assessment and collection of Ad -valorem taxes. In addition, as time permits, the District will provide to the best of its ability any other programming to any department of the School and County and assist in the printing and processing thereof. (2) The central processing unit, hereinafter referred to as the CPU, will be limited as to program space or capacity and may need to be upgraded.in the future. The County and School will ' have first priority for use of the space of the CPU for programs existing at the time of this agreement which includes tax collections, voter registration, and employee payroll information. The District shall have second priority for its existing programs as well as a mass appraisal program to be created. An additional fifteen percent (15%) of the initial space of the CPU shall be reserved for working space for program development. The balance of the space of the CPU will then be allocated and shared equally by the County, School and District. 551 It is controllingly provided that the County shall be entitled to the use of one-third (1/3) the capacity or space remaining on the CPU after the first and second priorities for space (as such priorities are defined above) and after providing space for all Calhoun County Tax collection records and tax ' collection activities that are transferred to the District.• In the event that an upgrade becomes necessary due to either the County, School or District having consumed its' allocated space, the entity desiring the upgrade shall bear the cost of such upgrade. If an upgrade is made by one entity and either of the remaining entities have consumed its allocated space, either of the remaining entities may purchase an additional amount of space equal to one third (1/3) of the space remaining at the time of the purchase; this purchase shall be made by reimbursing the entity, which originally.upgraded the CPU on the basis of the original cost per unit of upgrade. The allocation of space of the upgrade as provided in this agreement may be revised by I separate agreement of all parties involved. (3) The County will have access to the CPU through a direct cable from the County courthouse to the CPU. The maintenance of this cable will be the burden of the County. The School will have access to the CPU through telephone lines using remote electronic equipment (modems). The cost of this equipment and installation expenses will be the burden of the School. Both the School and 552 County will be responsible for any terminals, printers, and other peripheral devices used in connection with their respective offices. Payment and Budgeting (1) For the above services to be performed by the District, the County will pay $84,022.00 to the District for the purchase of the CPU by the School. District will pay $40,000 of the purchase price. In addition the County will pay to the District $500 per month which represents one half (1/2) the maintenance cost of the CPU as charged by the manufacturer or its service representative. In the event of an upgrade, the party whose workload resulted in the upgrading of the computer will be responsible for the increased cost of maintenance. Normal increase in maintenance costs will be the burden of the District. (2) For the above services the School will furnish the ' insurance necessary to protect the CPU against fire, wind, lightening or other disaster. In addition the School will pay their proportionate share of the expenses of the data processing department for the collection of ad valorem taxes. (3).The School will purchase the CPU. The title of the CPU equipment will vest with the School; however, in the event of withdrawal by the School and according to a prior agreement between the School and District effective September 1, 1981, all equipment purchased with District funds become the property of e. 553 the District upon payment of Ten and No/100 ($10.00) Dollars by the. District to the School so that the CPU will then be the property of the District. (4) The County further agrees to transfer to the District for Ten ($10.00) Dollars the title to certain equipment listed ' below which was originally purchased by the County for which the County was subsequently reimbursed with District funds pursuant to an agreement between the County and District dated August 10, 1981, to -wit: 1 - 600 LPM Printronix Printer 1 - 820 IT Printer 4 - Adds Terminals Administrative Provisions The administration of the central data processing office will be with the District. All requests for assistance and programming will be made through the Chief Appraiser or his representative. The District agrees to respond to such requests as soon as possible and schedule any resulting workload according ' to its priority. Budget and Ratification It is controllingly provided that this agreement is subject to the following: (1) The budgets adopted or to be adopted by the County, the District and the School. (2) Ratification as required by the governing bodies of the County, the District and the School. 554 Approved at Port Lavaca, Calhoun County, Texas, on the 14 day of March, 1984. Calhoun County t By:(s) R. E. Wyatt County Judge ATTEST: (s) Mary Lois McMahan County Clerk (s) Approved at Port Lavaca, Calhoun County, Texas on the 23 day of February, 1984. Calhoun County Appraisal District By: (s) Edwin E. Taylor Chairman of the.Board ATTEST: (s) Froilan Gonzales, Jr Secretary Approved at Port Lavaca, Calhoun County, Texas on the 28th day of February, 1984. ATTEST: (s) Sue Traylor Secretary 1 Calhoun County Ind. School District By: (s) Richard S. Barton President of the Board THE COURT ADJOURNED. REGULAR MARCH TERM HELD MARCH 12, 1984 ' THE STATE OF TEXAS X COUNTY OF CALHOUN X BE IT REMEMBERED, that on this the 12th day of March, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt County Judge Leroy Belk Commissioner, Prct. 1 Stanley Mikula Commissioner, ' Prct. 2 Peggy Lindsey Commissioner, Prct. 3 Oscar F. Hahn Commissioner, Prct. 4 Mary Lois McMahan County Clerk whereupon the following proceedings were had: BIDS AND PROPOSALS - PICK-UP, MOSQUITO CONTROL DISTRICT The following bids were received for a pick-up for the Mosquito Control District, whereupon a motion was made by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the low bid of Marshall Chevrolet Company be accepted, I with a trade-in, for anet cost of $7,691.20. Zc PROPOSAL FOR PICKUP TRUCK FOR THE CALHOUN COUNTY MOSQUITO CONTROL DISTRICT TO BE OPENED MONDAY, MARCH 12, 1984 AT 10900 A.M. ------------------------------------ --- TRADE-IN 1970 GMC ONE-HALF TON PICKUP TRUCK WITH SIX CYLINDER ENGINE ' TOTAL BID PRICE (WITHOUT TRADE-IN) NET BID hmt,►P r 5ct,4 -m"c, (WITH -TRADE-IN) fb r tP :T euN9 DELIVERY DATE NAME OF BIDDERS ADDRESS: _Tx WE ' CITY, STATE, ZIPS AUTHORIZED SIONAT $ Qg' ; o 4 -rr) b wEe_" ---------------- 7 Wic-, _,.Jc . TITLES S,p�GS � ---------------------------------------------------------------- 11 557 PROPOSAL FOR PICKUP TRUCK FOR THE CALHOUN COUNTY MOSQUITO CONTROL DISTRICT TO BE OPENED MONDAY, MARCH 127 1984 AT 10:00 A.M. TRADE—IN 1970 OMC ONE—HALF TON PICKUP TRUCK WITH SIX CYLINDER ENGINE TOTAL BID PRICE (WITHOUT TRADE—IN) NET BID (WITH TRADE—IN) DELIVERY DATE ---li12L1II_------ $ 7691.20 4 - 6 weeks NAME OF BIDDER: ___-- M25UALLLUQLUIELMD ITS ---------------------------- ADDRESS: 203 N Commerce CITY, STATE, ZIP: PORT LAVACA, TX 77979 AUTHORIZED SIGNATURE: TITLE: President 558 PROPOSAL FOR PICKUP TRUCK FOR THE CALHOUN COUNTY MOSQUITO CONTROL DISTRICT -------------------------------------------------------------- TO BE OPENED MONDAY, MARCH 127 1984 AT 10:00 A.M. TRADE-IN 1970 GMC ONE-HALF TON PICKUP TRUCK WITH SIX CYLINDER ENGINE TOTAL BID PRICE (WITHOUT TRADE-IN) NET BID (WITH TRADE-IN) DELIVERY DATE NAME OF BIDDER: ADDRESS:-- p0- CITY, STATE, ZIP: AUTHOR TITLE: 11 /Ns',!5G 1. 559 PROPOSAL FOR PICKUP TRUCK FOR THE CALHOUN COUNTY MOSQUITO CONTROL DISTRICT TO BE OPENED MONDAY, MARCH 12, 1984 AT 10:00 A.M. TRADE-IN 1970 GMC ONE-HALF TON PICKUP TRUCK WITH SIX CYLINDER ENGINE TOTAL BID PRICE (WITHOUT TRADE-IN) NET BID (WITH TRADE-IN) DELIVERY DATE --ZLB?�_2L------- 4 to 6 weeks after receipt of ord, NAME OF BIDDER: Main Ford -Mercury ------------------------------------------------------- ADDRESS: 908 W. Main CITY, STATE, ZIP: AUTHORIZED SIGNATURE: � e Leon Cuellar, Sales Manager TITLE: Sales Manager ---------^------------------------------------------------------ 0 5 ro BIDS AND PROPOSALS - REPAIR TO PORT O'CONNOR SEAWALL. PRECINCT #4 11 The following bids were received to repair the seawall at Port O'Connor, whereupon.a motion was made by Commissioner Hahn, seconded by Commissioner Lindsey, and carried, that the low bid of Marshall Lumber and Hardware be accepted for 1500 ft. of bulkhead at $396.72 w4 per ft. PROPOSAL FOR THE CONSTRUCTION OF A SEAWALL CAP FOR PORT O'CONNOR, CALHOUN COUNTY, TEXAS Date MARCH 12, 1984 Proposal of MARLUMBER & HARDWARE INC. (hereinafter ca ed Bidder) a corporation, organized and existing under the Laws of the State of Texas, a partnership, or an individual doing business as MARSHALL LUMBER & HARDWARE INC. To: Honorable Ralph Wyatt, County Judge Mr. Oscar Hahn, Commissioner, Precinct 4 Commissioners Court Calhoun County Port Lavaca, Texas Gentlemen: The Bidder, in compliance with your invitation for bids for the construction of a Seawall Cap for Port O'Connor, Calhoun County, Texas, having examined the plans and specifications and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to construct the project in accordance with the Contract Documents within the time set forth herein, and at the price stated below. BASE BID: Unit price bid based on one twenty (20) foot section of Seawall Cop, complete. THREF HUNDRED N NTY STX DOLLARS & 77/DD $ 39F_79 Note: The unit price bid shall be shown in both written form and in figures. In case of discrepancy between the word amount and figures, the word amount will govern. ' BIDS MUST BE SEALED and the following notation made on the envelope. "Bid forte Construction of a Seawall Cap for Port O'Connor", and the name and address of the Bidder shall be included. G PROPOSAL" FOR THE CONSTRUCTION OF A SEAWALL CAP FOR PORT O'CONNOR, CALHOUN COUNTY, TEXAS Date March 12, 1984 Proposal of ITG Construction & Engineering INC. (hereinafter called Bidder) a corporation, organized and existing under the Laws of the State of Texas, a partnership, or an individual doing business as To: Honorable Ralph Wyatt,. County Judge Mr. Oscar Hahn, Commissioner, Precinct 4 Commissioners Court Calhoun County Port Lavaca, Texas Gentlemen: The Bidder, in compliance with your invitation for bids for the construction of a Seawall Cap for Port O'Connor, Calhoun County, Texas, having examined the plans and specifications and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to construct the project in accordance with the Contract Documents within the time set forth herein, and at the price stated below. BASE BID: Unit price bid based on one twenty (20) foot section of Seawall Cap, complete. Four Hundred Sixty Five. Dollars and Eight Cents Note: The unit price bid shall be shown in both written form and in figures. In , case of discreponc,. betwaen tkv word amount rind figures, the word amount will govern. BIDS MUST BE SEALED and the following notation made on the envelope. "Bid forte Construction of a Seawall Cap for Port O'Connor", and the name and address of the Bidder shall be included. This Bid includes Addendum No. 1, Dated March 7, 1984. G PROPOSAL FOR THE CONSTRUCTION OF A SEAWALL CAP FOR PORT O'CONNOR, CALHOUN COUNTY, TEXAS Date — Proposal of (hereinafter called Bidder) a corporation, organized and existing under the Laws of the State of Texas, a partnership, or an individual doing business as A �114 N S Gc0,JS_:-;;„ CIA ' To: Honorable Ralph Wyatt, County Judge Mr. Oscar Hahn, Commissioner, Precinct 4 Commissioners Court Calhoun County Port Lavaca, Texas Gentlemen: The Bidder, in compliance with your invitation for bids for the construction of a Seawall Cap for Port O'Connor, Calhoun County, Texas, having examined the plans and specifications and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to construct the project in accordance with the Contract Documents within the time set forth herein, and at the price stated below. BASE BID: Unit price bid1 bas d on Qne tw my (20) foot section of Seawall Cap, com lete, ' Note: The unit price bid shall be shown in both written form and in figures. In case of discrepancy between the word amount and figures, the word amount will govern. BIDS MUST BE SEALED and the following notation made on the envelope. "Bid forte Construction of a Seawall Cap for Port O'Connor", and the name and address of the Bidder shall be included. G FAIRGROUNDS - RODEO ASSOCIATION Mr. Jack Campbell representing the Rodeo Association met with the Court to ask permission to fence approximately 7.0 ac. of land at the Fairgrounds and the Court explained to Mr. Campbell that the property he was asking about was not County property but be- longed to Mr. Willie Peikert. Commissioner Belk told Mr. Campbell he felt the fenced area east of the arena would probably have to be used for parking during the , County Fair. Mr. Campbell also asked about using the portable pens for out of town contestants to keep their horses in during a rodeo and the Court asked Commissioner Hahn to meet with Mr.Heideman, the Extension Agent and work out something and let the Rodeo Associa- tion know what decision is reached. HEALTH DEPARTMENT Mr. Larry Dodd with the Health Department told the Court that due to changes in the law it would be necessary for the Court to name a Health Authority for Calhoun County, whereupon a motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried that Dr.Patti Dodson be named as Health Authority and that the title of Dr. Wm. G. Smith be changed from County Health Officer to County Physician. BIG CHOCOLATE BAYOU WATERSHED, CALHOUN AND VICTORIA COUNTIES I y Commissioner Mikula asked the Court to join in a request with Calhoun County Soil Conservation District, Drainage District No. 119 Victoria County, Victoria County Drainage District #2 and Victoria County Soil Conservation District for an updated drainage study for the entire Big Chocolate Bayou Watershed. A motion was made by Commissioner Mikula, seconded by Commis- sioner Hahn, and carried, that the following letter be approved and the County,Judge be authorized to sign said letter: 564 R.E. Wyatt COUNT JUDOZ. CALHOUN COUHT COUNTHOUGa an .. ANN GTRK[ - PNOM. eu ee2.2D67 P..t I., T. 77979 March 12, 1984 Dan Yanta, District Conservationist Soil Conservation Service P.O. Box 744 Port Lavaca, Texas 77979 Dear Mr. Yanta: Calhoun County participated in a meeting on February 8, 1984, that was attended by officials of Victoria County, SCS, SWCD, Corps of Engineers, Texas Highway Department, Drainage District #11 and several landowners that reside in the Big Chocolate Bayou Watershed. The purpose of the meeting was to discuss possible solutions to the drainage ' problem on the Big Chocolate Bayou Watershed. It was decided that two things need to be done immediately: (1) Since the work plan was developed many land use changes have taken place in Victoria and Calhoun Counties along the Big Chocolate Watershed. Therefore, a joint request of Drainage District fill, Victoria Drainage District #2, Calhoun and Victoria Counties and Calhoun and Victoria Soil Conservation Districts be submitted to the State Soil Conservation Service for an updated drainage work plan on the entire Big Chocolate Bayou Watershed. (2) Drainage District #11 is to request assistance from the Texas Highway Dept. on excavating under State Highway 35 bridge. Calhoun County, as a co-sponsor, along with Drainage District #11, of the original drainage work plan on the Big Chocolate Bayou hereby officially requests that an updated drainage work plan of the entire Big Chocolate Bayou Watershed be done by the -State Soil Conservation Service. Sincerely, Stanley L M fitly Commissi ner, Precinct 02 REW/SLM/mlp 565 UTILITY PERMITS - GENERAL TELEPHONE COMPANY, PRECINCT NO. 4 Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the following utility permit be approved on Fisher Smith Road, in Precinct No. 4: Form ED-135 (Rev. 4-83) , MC 600647 NOTICE OF COMMUNICATION LINE INSTALLATION TO THE COMMISSIONER'S COURT OF CALHOUN DATE 02-10-84 COUNTY ATTENTION COUNTY JUDGE R. E. Wyatt Calhoun County Courthouse Port Lavaca, Texas 77979 Formal notice is hereby given that GENERAL TELEPHONE COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Seadrift, Texas as follows: See Attached Sketch. The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after February 29, 19 84 General T e one Compa of the Southwest BY Project Coordinator, Area ADDRESS P. 0. Box 1112 , Robstown, Texas 78380 566 ED-135 (Rev. 8-75) ATTl]/ Ai TO: General Telephone Company of the Southwest Attention: DAVID J. CUSTER Project Coordinator, Area P. 0. Box 1112 Robstown, Texas 78380 The Commissioner's Court of CALHOUN County offers no objections to the location on the right-of-way of your proposed buried commu- ications line as shown by accompanying drawings and notice dated 02-10-84 except as noted below. It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. Please notify Oscar Hahn telephone 785-3141 Commissioner of Precinct No. 4 , forty-eight (48) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here- in by and through the County Judge and all the Commissioners persuant to res- olution passed on the day of March 19 84 , and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas. COUNTY JUDGE , Wyatt 567 'J J n I AlorE ! : /Lot✓ /I��/nl CAQL E /v /��rD.r✓ ToP 7 DF DL O GA/3Lt= y �{ IP✓ L T FN JAY r c,o, \)q NN L-iosas Q-T- 7AJ[asr. 4- /O�/S Lk'-5 CAI aeww+� ar E "- nP✓ UA •rrnwm er ow � ar Z'�m r A I'L/ ef,19N 15 VE3 a'-Zz ang JI 6T�1/£F6X-ZZL;T Cl Bfl, - /xD f B49 +31 Dy�3�� IX� l� LD) 27. r 1990 %o Ir hf Z-3g I FORM ED. 172 (REV. 678) GENERAL TELEPHONE COMPANY O T 80U(HIIESi r EXTENSION SERVICE - AMDRO, FIRE ANT POISON Gilbert Heideman, Extension Agent, reported to the Court that the delivered price for Amdro is $3.01 per lb, whereupon a motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that Mr. Heideman be authorized to order 960 lbs. of Amdro through the Texas Department of Agriculture at a price of $3.01 per lb, to be paid out of the Unbudgeted Fund. 1 COUNTY CLERK - SALARY, PART TIME HELP Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that Mary Lois McMahan, County Clerk, be authorized to pay Barbara Neill-$6.82 per hour as a parttime deputy. FM 1090, PRECINCT NO. 2, TEXAS DEPT. OF HIGHWAYS AND PUBLIC. TRANSPORTATION The possibility of expanding FM1090 to four lanes from Hwy. 35 to Oak Glen Drive was discussed. A motion was made by Commissioner Mikula, seconded by Commissioner Belk, and carried, that the following letter be submitted to the Texas Department of Highways and Public Transportation: March 12, 1984 ' Mr. Carl Ramert District Engineer Texas Dept. of Highways and Public Transportation P. 0. Box 757 Yoakum, Texas 77995 Dear Mr. Ramert: Please consider this as a request to the Texas Dept. of Highways and Public Transportation for a traffic count and feasibility study to expand FM 1090 to four -lane traffic from Highway 35 By Pass to Oak Glen Drive. The traffic seems to have increased in this area. Also, future development in this area will make it more difficult in future years to expand to a four -lane capacity. Sincerely, (s) R. E. Wyatt R. E. Wyatt, County Judge ' (s) Stanley L. Mikula Stanley L. Mikula, Commissioner, Precinct #2 REW%SLM/mlp 569 DRAINAGE DISTRICT NO. 8 - COMMISSIONER February 27, 1984 Commissioner's Court Calhoun County Court House Port Lavaca, Texas 77979 Gentlemen: ' Because of personal reasons, and many years of service, I hereby tender my resignation from Drainage District No. 8 effective today. Sincerely yours, (s) Alvin A. Hahn Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the Court accept the resignation of Alvin A. Hahn. A motion was made by Commissioner Belk, seconded by Commissioner Hahn,.and carried, that Patrick Lundin be appointed as a Drainage District #8 Commissioner to fill.the vacancy created by the resignation of Alvin A. Hahn. AIRPORT ADVISORY BOARD Motion by Commissioner Hahn, seconded by Commissioner Mikula, , and carried, that Lamar Marshall, Stanly Heckrodt and Oscar "Sonny" Gottschalt be appointed to the Airport Advisory Board. BIDS AND PROPOSALS - HOSPITAL Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the County Auditor be authorized to advertise for bids for equipment and repair to the roof at Champ Traylor Memorial Hospital. ACCOUNTS ALLOWED - COUNTY Claims totalling $164,336.34 and $274,379.60 were presented by the County Auditor and after reading and verifying same, a motion was made by Commissioner Lindsey, seconded by Commissioner Mikula, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL , Claims totaling $12,456.93 were presented by the County Auditor, and after reading and verifying same, a motion was made by Commis- sioner Hahn, seconded by Commissioner Belk, and carried, that said claims be approved for payment. - 570 PERMITS - SEA FEST Executed copy of permit: PERMIT Calhoun County, Texas (hereinafter called "County") does hereby grant to the Port Lavaca - Calhoun County Chamber Of Commerce And Agriculture, Inc. (hereinafter called "Grantee") the right to use the hereinafter described property for the Texas Sea Feat celebration, towit: ' Said property is situated in Calhoun County, Texas, and is described as follows: All that certain tract or parcel of land, the same being a portion of the land designated as PROMENADE on Revised and Consolidated Plat of Mallory's First Addition to Magnolia Beach and Mallory's Second Addition to Magnolia Beach recorded in Volume Z, Page 351, of the Map and Plat Records of Calhoun County, Texas, and being all that portion of said PROMENADE which is not under water and which is situated between a line which is an extension of the South side of Eighteenth St., which extension line runs to Lavaca Bay for the South boundary of the tract herein des- cribed, and a line which is an extension of the North side of Twelfth St. whcih extension line runs to Lavaca Bay for the North boundary of the tract herein described. Such tract is identified more specifically in the attached Plat which is incorporated herein by reference for any and all purposes. This permit is granted, however, subject to the following terms, provisions and condi- tions, all of which are made a part of the part of this permit, towit: 1. The period of time covered by this permit is: the 25th, 26th, 27th ' and 28th days of May, 1984. 2. Grantee shall not use the aforesaid property in any manner that would cause said celebration to come within the terms and provisions of the Texas Mass Gatherings Act (Article 9002, Vernon's Texas Civil Statutes). 3. Under no circumstance shall Grantee block any asphalt public road in any manner. 4. Grantee shall not sell tickets on any asphalt public road, and Grantee shall make every reasonable effort to hold blockage of any such road by traffic to a minimum. 5. Under no circumstance shall Grantee make any charge for the use of any asphalt public road by any person. 6. Grantee shall direct the attention of all ticket sellers and traffic controllers to the provisions of paragraphs numbered 3, 4 and 5 next above. 7. Grantee shall not permit any carnival to set up or operate on any of the above described property until Grantee has caused such carnival to ' furnish Grantee and County each a certificate of carnival liability insurance (which certificate must be acceptable to County) showing that such carnival has insurance in the amount of at least $100,000 per person and $300,000 for any single occurrence for bodily injury or death; and such certificate of insurance must show that Grantee and Calhoun are County, County Judge and all County Commissioners/each covered by such insurance as additional insureds. 571 8. Grantee shall not commence any operations on the above described property until Grantee has furnished County with a certificate of liability insurance (which certificate must be acceptable to County) showing that Grantee has insurance in the amount of ab. least $100,000 per person and $300,000 for any single occurrence for bodily injury or death and at least $10,000 for any single occurrence for injury to or destruction of property, and also showing that the County, County Judge and County Commissioners are covered by such insurance as an additional insured. 9. Upon cessation of its operations hereunder, Grantee shall clean up the above described property and leave it in the same condition it was in prior to the commencement of such operations. 10. Grantee agrees to protect, indemnify and hold County free and harmless from and against any and all claims, demands and causes of action of every kind and character (including the amount of judgments, penalties, interest, court costs and legal fees incurred by said County in defense of same) arising in favor of governmental agencies and/or third parties (including, but not limited to, employees of Grantee), on account of permits, claims, debts, personal injuries, deaths or damages to property, and without limitation by enumeration, all other claims or demands of every character occurring or in anywise incidental to or in connection with or arising out any activities carried on by Grantee, or by any Concessionaire or other party acting with Grantee's permission, on the above described property. For and during the period of time covered by this permit, the hereinabove described portion of Magnolia Beach is hereby closed except for the activities of said Seafest. This permit shall become effective upon its written acceptance by Grantee. ;E�pc�utej,in duplicate originals this 9th day January, 1984. —7. CALHOUN COUNTY, TEXAS 01 By y r" K. .-GOU y Judge ATTES,r% h - .1 Mary L s McMahan, County Clerk ACCEPTANCE The above and foregoing permit is hereby accepted by the undersigned on this //w day of 4ru , 1984, and the undersigned acknowledges that it is bound by all of the $erms, provisions and conditions therein contained. PORT LAVACA - CALAHOUN COUNTY CHAMBER OF COMMERCE AND AGRI ULTURE, INC. By lichael s, President ATTEST Yark Hunt, Secretary 572 m y, �• 1CO CY 0 kn • r E Extension ofs'ortr,� -Ia° aside of Pac�°tFi St. 5 for Nortlrboundary of t<e°t El7 . S ,i _ i 11 J i •�Y J 10 J 70 I I e i Nam\ `0A 14. Extension of Muth side of E--h - w i u i V �. for South boundary of tract P? RESOLUTION I / Upon motion made by �j/)L �and seconded by 1 and carried, BE IT RESOLVED BY OF DIRECTORS OF PORT LAVACA - CALHOUN COUNTY CHAMBER OF COMMERCE AND AGRICULTURE, INC.: That the above and foregoing PERMIT is hereby accepted; and that Michael Hynes, President, is hereby authorized to sign such acceptance and deliver same to , Calhoun County, Texas, the Grantor of such permit. PASSED this day of 1984. BOARD OF DIRECTORS OF PORT LAVACA - CALHOUN COUNTY CHAMBER OF COMMERCE AND AGRICULTURE, INC. By Michael President I, Jack Hunt, Secretary of the Port Lavaca - Calhoun County Chamber of Commerce And Agriculture, Inc., do hereby certify that the above and foregoing is a true and correct copy of RESOLUTION passed by the Board of Directors of Port Lavaca - Calhoun County Chamber of Commerce And Agriculture, Inc. on the 7 day of , 1984. el Witness my and and seal this day of , 1984. at, Secretary , 574 COUNTY TREASURER'S MONTHLY REPORT The County.Treasurer presented her monthly report and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that said report be approved. THE COURT RECESSED UN 1L 10:00 A. M., FRIDAY THE 16TH. MARCH 16, 1984, 10:00 A. M. COMMISSIONER BELK ABSENT RE -PLAT, BAYVIEW ESTATES, SECTION I. PORT O'CONNOR, PRECINCT #4 The request for approval of a replat of a Estates, -Section I was denied because the on the replat which was a dedicated street procedure had not been followed. HOSPITAL - BOARD OF MANAGERS portion of Bayview street was to be altered and the proper statutory Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that Dr. Kirby Smith, Wayne Wehmeyer and Charles Taylor be appointed to the Board of Managers of Champ Traylor Memorial Hospital for two year terms. OLIVIA-PORT ALTO VOLUNTEER FIRE DEPARTMENT Motion by Commissioner Lindsey, seconded and carried, that Commissioner Lindsey be the fire truck at a cost of approximate) of the Unbudgeted Fund. ACCOUNTS ALLOWED - COUNTY by Commissioner Mikula, authorized to repair y $3,000.00 to be paid out Claims totalling $188,243.75 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Lindseyy seconded by Commissioner Hahn, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED- HOSPITAL Claims totalling $239,054.14 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Hahn, and carried, that said claims be approved for payment. The Court Adjourned. 575 SPECIAL MAR.TERM ALL MEMBERS PRESENT HELD MAR.30, 1984 THE STATE OF TEXAS COUNTY OF CALHOUN BE IT REMEMBERED, that on this the 30th day of March, A. D. 1984, , there was begun and holden at the Courthouse in the City of Port Lavacc, said County and State, a Special Term of the Commissioners' Court, at 10:00 A. M., within said County and State, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar F. Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner; Prct. 4 County Clerk whereupon the following proceedings were had: SHERIFF Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that 60 days extra leave time be granted to Howard Kemp, employee of the Sheriff's Department. 1 ACCOUNTS ALLOWED - COUNTY Claims totalling $199,983.06 were presented by the County Auditor and after reading.and.verifying same, a motion was made by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that said claims be approved for payment. LOOP ROAD, CONTRACTS AND AGREEMENTS, ALCOA Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the following Indemnity and Hold Harmless Agreement be approved with Aluminum Company of America on the test site on Loop Road and that the County Judge be authorized to execute same and that the County Judge be authorized to sign the change order. 5'7 6 L7 INDEMNITY AND HOLD HARPILESS AGREEMENT WHEREAS, it is the desire of the Aluminum Company of America to use a small portion of a soon to be constructed county road "loop" as a test site for Alcoa's co -product gypsum (Ca 2so4), WHEREAS, Alcoa has completed a comprehensive study by a consultant from Texas A & M University which indicates that gypsum is a viable substitute for commonly used roadbase materials; WHEREAS, Alcoa has completed work indicating that gypsum is free of environmentally significant impurities or hazardous materials and WHEREAS, the -County of Calhoun favors allowing Alcoa to use a small portion of such county road as a test site for gypsum as a road base material; NOW THEREFORE, the parties agree as follows: I. The County of Calhoun grants to Alcoa the right to use a small portion of the soon to be constructed county road "loop" as a test site for Alcoa's co -product gypsum (Ca 2so4), the exact location of such test site and the area to be covered by such test site to be agreed upon by the County of Calhoun and Alcoa. II, In consideration for the County of Calhoun's allowing Alcoa to use a small portion of such road as a test site for gypsum road base materials Alcoa agrees as follows: (1) If the test section of the road fails and does not perform as well as the other portion of the road, Alcoa will bear the cost of repairing or replacing the test section; (2) Alcoa agrees to indemnify and hold harmless the County of Calhoun, its agents and employees from and against all claims, damages, losses, and expenses, including reasonable attorneys.fees in the event of any claim 577 arising out of the construction of such gypsum road base or the use of such gypsum road base area, whether such claim be one alleging injury or hazard to the environment or personal injury or property damage. SIGNED THIS THE Q '` DAY OF ��,� e.� , 1984. The Court thereupon adjourned — ALUM NUtI CODIPANY OF MIERICA BY COUNTY OF CALHOUN BY a REGULAR APRIL TERM THE STATE OF TEXAS X COUNTY OF CALHOUN X HELD APRIL 9, 1984 BE IT REMEMBERED, that on this the 9th day of April, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, toewwit: R. E. Wyatt Leroy Belk Stanley Mikula Weggy Lindsey Oscar F. Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: PROBATION DEPARTMENT, HEALTH DEPARTMENT, SANITARY LANDFILL - SALARIES, CAR ALLOWANCES ' Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the amount in the 1984 Salary Order for the Juvenile Probation Department be reduced from $672.50 to $402.79. Also, that the car allowances be as follows for the following depart- ments: Sanitation Inspect6t tU.( I,ISanitarian Sanitary Landfill Mgr. -- , a;l .as shown ink the 1984 Budget From $200:00-to $240:00 From $200.00 to $240.00 From $120.00 to $150.00 1LIBRA4.4 4 W 1 I L 1 i il. ,•,i I. µ 1M9tion by Commissioner Mikula, seconded by��ommissioner Hahn, Fend Ic�rrie'd,; that the amount allocated in the 1I 84 Budget lior ,slhelving 1, pid renovation work, ,which, ways paid out,'gf l�he Law' ILibrarly, Fund, be charged to Unbudgeted Fund. RESOLUTION - COUNTY -ROADS AND BRIDGES,, SALES TAX' Motion by.Commiss oner Hahn, seconded by Commissioner Belk, and carried, that tjie� ollowing Resolution be adopted and entered: k.) I .,, C.l . 1 I. 10 1, . 1 I 1' 1 l i t I' I I.. I,.'i 17I 11.1 :, •1 ...I\i J'... C I (.i 104V 573 RESOLUTION WHEREAS, Counties in Texas carry the responsibility for over 163,428 miles of the state's public roadways; and WHEREAS, 80% of these roadways are unpaved and require constant maintenance; and WHEREAS, 6,940 bridges maintained by counties and cities in Texas are designated as structurally deficient by federal inspection standards; and WHEREAS, another 4,674 county and municipal bridges are classified as function- ally obsolete; and WHEREAS, proposals calling for a special session of the Texas Legislature to consider additional funding for Texas' roads fall short of providing assistance to counties in maintaining county roads and bridges; and WHEREAS, Texas Counties cannot continue to seek resolution for this problem through demands on the limited property tax base; and WHEREAS, prudent public policy dictates that planning And decision -making in this regard incorporate -the needs of the entire statewide transportation network, whether it fall within the jurisdiction of the state highway department or the county or the city; and WHEREAS, it is the belief of this County Commissioner's Court that State revenue should be directed toward the construction and maintenance of all roads and bridges in Texas, not just the interstate system and state highways; NOW, THEREFORE, BE IT RESOLVED by the Commissioners Court of Calhoun County, Texas: Section T. That the Governor and the Texas. Legislature recognize that Counties cannot continue to depend on the limited property tax base to resolve this most pressing problem: Section 2.. That the Texas Legislature meeting in special session adopt a 1 cent fuel tax for county roads. Section.3. That the.Legislature adopt and the Governor sign legislation to provide funding for the maintenance and construction of county roads along with state highways. Section 4. That a copy of this resolution be furnished to Governor Mark White, Lieutenant Governor Bill Hobby, Speaker of the House Gib Lewis, Senator John Sharp and Representative Ken Armbrister., y PASSED AND APPROVED this day of April, 1984. COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS By G0 K. R... Wyatt,/�y Ju ge , ATTEST: i 2 2,, P. � , M,- t) Mary Lo s, McMahan, County Clerk 580 UTILITY PERMIT, GENERAL TELEPHONE COMPANY, PRECINCT N0. 4 Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the following utility permit be approved: Form ED-135 (Rev. 4-83) MC 600647 NOTICE OF COMMUNICATION LINE INSTALLATION DATE March 14, 1984 TO THE COMMISSIONER'S COURT OF Calhoun COUNTY ATTENTION COUNTY JUDGE: R.E. Wyatt ' 211 S. Ann Street Port Lavaca, Texas 77979 Formal notice is hereby given that GENERAL TELEPHONE. COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Port O'Connor, Texas as follows: Beginning at the intersection'of Maple Street and 15th Street and extending east for 300' at 3' inside the south right of way, GTE. proposes to place buried cable." The cable will then'turii south and extend 148' along 16th 'Street at 3' inside the,west right of way. r All cable will be plowed.or trenched to a minimum depth of 30". See Attached Sketch The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after April 1, 19 84 h st General Telep ne Company u"^^"�J ofjtte SoutG��--� BY i Project Coordinator, Area ADDRESS P.O. Box 1112 Robstown, Texas 78380 58.1 ED-135 (Rev. 8-75) APPROVAL TO: General Telephone Company of the Southwest Attention: DAVID J. CUSTER Project Coordinator, Area P.O. Box 1112 Robstown, Texas 78380 The Commissioner's Court of Calhoun County offers no objections to the location on the right-of-way of your proposed buried commu- ications line as shown by accompanying drawings and notice dated 03-14-84 except as noted below. ----__ It is further intended that the Commissioner's Court may require the owner to relocate this line subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. Please notify _ Oscar 'Hahn Commissioner of Precinct No. telephone 785-3141 forty-eight (48) hours prior to starting construction of the line ^ in order that we may have a Fepresentive present. Commissioner's Court �f 1. -- �_ �uunry, Texas, acting here- in by and through the Count y Judge and all the Commissioners persuant to res- olution passed on the day of April 1984 in the Minute Book of the Commissioner's Court of and duly recorded Texas. Calhoun County, CO Y JUDGE E yatt 582 JUSTICE OF THE PEACE - PRECINCT NO. 1 TEXAS JUSTICE COURT TRAINING CENTER SOUTHWEST TEXAS STATE UNivERsrrr San Marcos, Texas 78666 (112) 245-2349 March 19, 1984 Hon. Ralph Wyatt Calhoun County Courthouse - Port Lavaca, Texas 77979 Dear Judge Wyatt: During the week of March 6-9, 1984, Judge Frank C. Kelly successfully completed a twenty hour course in the duties of the office of Justice of the Peace. Article 5972 of the Texas Revised Civil Statutes requires each newly elected/appointed Justice of the Peace to complete a forty hour course in the duties of the Justice of the Peace office and to also complete a twenty hour course each year thereafter. This article affects all justices who took office since August 30, 1963 and are not licensed attorneys. This training program is provided at virtually no cost to the county through a grant from the Governor's Office, Criminal Justice Division. We at the Training Center realize how important it is to you and the people .you serve to insure that your county Justices of the Peace are properly trained and equipped to carry out the duties and obligations of the office. As almost ninety percent of our citizenry have their one and only contact with a lower court judge, it is imperative that this contact be as judicious as possible. You may wish to enter this letter in the minutes of your next commissioners court meeting in order that it may become a permanent record. If we at the Training Center can ever be of assistance, please do not hesitate to call. Sincerely, 6� W Scott C. Smith Executive Director 11 584 TAX ASSESSOR -COLLECTOR MONTHLY REPORT The Tax Assessor -Collector presented his report for the month of January, 1984, and after reading a verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that said report be approved. I COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her report for the month of March, and after reading and verifying same, a motion was made by Commis- sioner Lindsey, seconded by Commissioner Belk, and carried, that said report be approved. INDIANOLA PARK, PHASE II, PRECINCT NO. 1 Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the County Judge be authorized to sign the new Project Agreement on Indianola Park, Phase II with Soil Conservation Service. APPROVAL OF MINUTES Minutes of meetings held by the Commissioners' Court on February 13, 11, March 12 and 16;:1984 were read whereupon a motion was made by ' Commissioner Hahn, seconded by Commissioner Mikula, and carried, that said minutes be approved as read. ACCOUNTS ALLOWED - COUNTY Claims totalling $410,632.06 were presented by the County Auditor, and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Belk, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $19,442.68 were presented by the County Auditor, and after reading and verifying same, a motion was made by Commis- sioner Belk, seconded by Commissioner Mikula, and carried, that said claims be approved. ' THE COURT RECESSED UNTIL 10:00 A. M. FRIDAY., APRIL 13th. APRIL 13TH, 1984, 10:00 A. M. ELECTION JUDGES Motion by Commissioner Mikula, carried, that Leo Velasquez be Precinct No. 11 and Mary Padron Frances Adame be named Election ALL. MEMBERS PRESENT seconded by Commissioner Belk, and named Election Judge for Election be named Alternate Judge, and that Judge of Election Precinct No. 10. COURTHOUSE ANNEX, 'TEXAS DEPARTMENT OF HUMAN RESOURCES, CONTRACT Motion by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that the County Judge be authorized to negotiate a contract with the Texas Department of Human Resources and that the County Judge be authorized to sign said contract. CONTRACTS AND AGREEMENTS, CHAMP TRAYLOR MEMORIAL HOSPITAL, HERMANN HOSPITAL AFFILIATED HOSPITAL SYSTEMS Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the County Judge be authorized to execute a contract with Hermann Hospital Affiliated Hospital Systems subject to approval by the Board of Trustees of Champ Traylor Memorial Hospital, ACCOUNTS ALLOWED - COUNTY Claims totalling $39,987.61 were after reading and verifying same, Lindsey, seconded by Commissioner be approved for payment. ACCOUNTS ALLOWED - HOSPITAL presented by the County Auditor and a motion was made by Commissioner Belk, and carried, that said claims Claims totalling $274,601.24 were presented by the.County Auditor and after reading and verifying same, a motion was made by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that said claims be approved for payment. GUADALUPE-BLANCO RIVER AUTHORITY - PERMITS u A motion was made by Comm. Hahn,,seconded by Comm. Belk, and carried,' C' that Calhoun County grant a permit to GBRA to install facilities as shown on the following instruments with the understanding that by the usage of such permit GBRA agrees that such facilities and the installa- tion, maintenance and usage thereof shall be subject to all of the terms and provisions set out in the original contract between GBRA and Calhoun County dated Mar. 21, 1972 and recorded Vol. R, Page 307 of the Minutes of the Commissioners' Court of Calhoun County and that GBRA agrees to be bound by all such terms and provisions. SERVICE CONNECTION INFORMATION CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM Connection Data (To Be Completed by Operations) A. DATE: April 13, 1984 B. Name of Customer Requesting Service: Charlie Stryker C. Number of Connections Wanted: D. Map Sheet Number: n20-n E. Customer Number To Be Assigned: 2020 -25- 7 F. Prospects for Additional Customers To Be Served by the Proposed Line: 2. Engineering Review (To Be Completed by Engineering) A. .Received by Engineering: Date B. Recommended for installation as submitted DATE SIGNATURE C. Recommended for installation as fbllows: DATE SIGNATURE 3, Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (if Installation differs from, recommendations) ' 4, Posted to "As Built Plans:" operations:.,--T11URE Engineering: DATE N -i Q` lD _ 919 • AQIaS 'd tw,vni s-�/ •am 1EL/ owM i�id . C8B/ O 6 I�u i fle lu E 2. SERVICE CONNECTION INFORMATION CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM Connection Data (To Be Completed by Operations) A. .DATE: April 13. 1984 B. Name of Customer Requesting Service:11. A. Buhler C. Number of Connections Wanted: 1 D. Map Sheet Number: D-19B E. Customer Number To Be Assigned: 20-2524 F. Prospects for Additional Customers To Be Served by the Proposed Line: Engineering Review (To Be Completed by Engineering) A. ..Received by Engineering: Date B. Recommended for installation as.submitted DATE SIGNATURE C. Recommended for installation as follows: DATE SIGNATURE Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (if Installation differs from, recommendations) 4. Posted to "As Built Plans:" Operations: DATE RE Engineering: 589 DATE F e rt E. Erwin '1 N it I ra N fF n1 ------ -- ! 3 =too' �1ti o 3,1 W. A . > S� -1913 6,e III Z Z \lj a DATE . t., Project No. 10 DISTRIBUTION SYSTEM LAYOUT` — WATER DISTRIBUTION SYSTEM , orawoq CALHOUN COUNTY,TEXAS 1� _ t hzet UADALUPE - BLANCO RIVER_ AUTHORITY xv 590 3 1. SERVICE CONNECTION INFORMATION CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM Connection Data (To Be Completed by Operations) A. DATE: 4-13-84 B. Name of Customer Requesting Service: Reed n Ran in C. Number of Connections Wanted: one D. Map Sheet Number: D19-s E. Customer Number To Be Assigned: 202519 F. Prospects for Additional Customers To Be Served by the Proposed Line: ' 2. Engineering Review (To Be Completed by Engineering) A. .Received by Engineering: Date B. Recommended for installation as.submitted DATE SIGNATURE C. Recommended for installation as follows: DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (if Installation differs from.recommendations) 4. Posted to "As Built Plans:" Operations: G URE Engineering: E MUTATURr 591 ,S. 592 SERVICE CONNECTION INFORMATION CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM I. Connection Data (To Be Completed by Operations) ' A. DATE: 4-13-84 B. Name of Customer Requesting Service: tr x Franz — C. Number of Connections Wanted: one D. Map Sheet Number: m n—B E. Customer Number To Be Assigned:20 -2526 F. Prospects for Additional Customers To Be Served by the Proposed Line: 2. Engineering Review (To Be Completed by Engineering) A. .Received by Engineering: Date B. Recommended for installation as.submitted DATE SIGNATURE ' C. Recommended for installation as follows: DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (If Installation differs from, recommendations) 4. Posted to "As Built Plans:" Operations: DATE SIGNATURE IEngineering: ATE 593 L Mutch Lune - het:i i B j I f1 Sf�cKSon) mwR-6' A. R. Berger 600 • Fes_ 594 SERVICE CONNECTIO14 INFORMATION ' CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM 1. Connection Data (To Be Completed by Operations) A. B. DATE:— 4-13-II4 Nameof Customer Requesting Service: M. C. Smith C. Number of Connections Wanted: one D. Map Sheet Number: D19-s E. Customer Number To Be Assigned: 20 -2520 F. Prospects for Additional Customers To Be Served by the Proposed Line: ' 2. Engineering Review (To Be Completed by Engineering) A. Received by Engineering: Date B. Recommended for installation as.submitted DATE SIGNATURE C. Recommended for installation as follows:. DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (if Installation differs from.recommendations) 4. Posted to "As Built Plans:" Operations: DATE SIGNATURE Engineering: E SIGNAJURL 595 Match Line Sheet 19 C j 0' re =Z,47' Pot_ T m 3 ui I ''-- �yfe� I� OD- (D. 0f �a�19.13 SERVICE CONNECTION INFORMATION CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM 1. Connection Data (To Be Completed by Operations) A. DATE: April 11, 1984 B. Name of Customer Requesting Service: Jose G. Garcia 1035 Jung Drive New Braunfels Texas 78130 (512-625-7664) C. Number of Connections Wanted: one D. Map Sheet Number: D-14 E. Customer Number -To Be Assigned: 16-2527 F. Prospects for Additional Customers To Be Served by the Proposed Line: ' 2. Engineering Review (To Be Completed by Engineering) A. Received by Engineering: Date B. Recommended for installation as .submitted DATE SIGNATURE C. Recommended for installation as follows: DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (if Installation* differs from, recommendations) 4. Posted to "As Built Plans:" Operations: SIGNATURE Engineering: DAI E SIGNAIURE 597 —was vFf" l i L Yi 4�� t =+ z s� `R m A TA QdjZ3 2Qmy T N ., Act - VA 1:77 ivy b, V:Z3 no —WE Cr ',iL AL 7i 'InG C "Im oil a 8. ..... ..... f, L , 7- I VP I HIRUP _%ML Vlks��e Ails"41% an APT 77+ of a. el'4�NDi Ir NoMa AW 1 SERVICE CONNECTION INFORMATION CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM 1. Connection Data (To Be Completed by Operations) A. DATE: March 23, 1984 B. Name of Customer Requesting Service: R. L. Miller 162517 C. Number of Connections Wanted: One D. Map Sheet Number: D-14 E. Customer Number To Be Assigned: 162517 F. Prospects for Additional Customers To Be Served by the Proposed Line: 2. Engineering Review (To Be Completed by Engineering) A. Received by Engineering: Date B. Recommended for installation as .submitted DATE SIGNATURE C. Recommended for installation as follows: DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) ' A. Installation completed DATE SIGNATURE B. Remarks: (If Installation differs from.recommeridations) 4. Posted to "As Built Plans:" Operations: DATE SIGNATURE Engineering: DATE SIGNATURL 599 17 Zi� wo / 7., oil \I 1 °- �`• IT. Aht 50, qtip \ 4 h/ 'O� } � CN 1 0-0 on- �d':Il N ,.a t - r / r i+n tt1 ►.• a .... to a/ � 1? > _ 20 J �'„ �_� _ • t _ 7 , , � . . J.1 I/M1 T..�/ .! J �i� J Cy + +•..rjt }a , _; t If Ay— t.� �v `I�y .1i1 "r•- �- ✓ ('// L .r CI Nil � { � Y• t + _, � y I it ' -� 1'7 1.—L �r7T�'� �^` W %)i't i. nt4 .- —._ {_� � �t7 1 j• rt `r..; ~ ^ � Yi � �-.0 ..':i (��F •t�1 :f t } `l � t _`I rl -r' t�i-i, .�, lII Div r 'K.,�1 �f � N /',, +' Qa� �.,� � �.. ` r 1�4C1• t _iy ;i+�'t ' r 1 � t��"Y. 'r Cy th Fc t \� M ' 1 •. `C' J��'a 1[E}. ,;-.+ 51. �' ly'� a a.r l�- �• is ar• r. ..r'ti tir z \ �,. , . , r t,ri i rrzv 1 000 SERVICE CONNECTION INFORMATION CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM Connection Data (To Be Completed by Operations) A. DATE: April 11, 1984 B. Name of Customer Requesting Service: Jim Myers 2210 Second Street, Rosenberg, Texas 77469 (713-232-3234) C. Number of Connections Wanted: one D. Map Sheet Number: D-13 E. Customer Number To Be Assigned: 18-2528 F. Prospects for Additional Customers To Be Served by the Proposed Line: 2. Engineering Review (To Be Completed by Engineering) A. ..Received by Engineering: Date B. Recommended for installation as submitted ' DATE SIGNATURE C. Recommended for installation as follows: DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (If Installation 4differs from, recommendations) ' 4. Posted to "As Built Plans:" Operations: DATE SlGNATURE Engineering: E 901 !FT, W, If AW� is ly C�l 802 802 SERVICE CONNECTION INFORMATION ` CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM ' 1. Connection Data_.(To Be Completed by Operations) A. DATE: March 15, 1984 B. Name of Customer Requesting Service: Michael Wall C. Number of Connections Wanted: 1 D. Map Sheet Number: n-9 E. Customer Number To Be Assigned: 02-2516 F. Prospects for Additional Customers To Be Served by the Proposed Line: 2. Engineering Review (To Be Completed by Engineering) A. Received by Engineering: Date ' B. Recommended for installation as .submitted DATE SIGNATURE C. Recommended for installation as follows: DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (If Installation.'differs from.recommendations) tPosted to "As Built Plans:" Operations: DATE SIGNATURE Engineering: DATE SIGNATURL 603 iL iL -.N /ndividoo/ j/0" Pessure /?equM4 o,-5 3e .. /ns%//ed P A///Ae>er6 Shorn On This Sheet (/4 �. h -lephax Podlt <' N Underground Telephone Coble TAXES - HOMESTEAD EXEMPTION Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the County grant a 29% homestead tax exemption. TAXES - CENTRAL COLLECTION, APPRA@SAL DISTRICT After a lengthy discussion concerning the possibility of the Calhoun County Appraisal District collecting County taxes, a motion was made 'by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that the Court indefinitely table the matter of transferring the col- lection of County taxes to the Calhoun County Appraisal District due to the fact that at this time it appears there will not be a saving to the County taxpayers. THE COURT ADJOURNED. REGULAR MAY TERM THE STATE OF TEXAS X COUNTY OF CALHOUN HELD MAY 14, 1984 BE IT REMEMBERED, that on this the 14th day of May, A. D. 1984, there 'was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: k Et:"*ystt ' County Judge Leroy Belk Commissioner, Prct. 1 Stanley Mikula Commissioner; Pict: 2` Peggy Lindsey Commissioner, Prct.13 Oscar F. Hahn Commissioner, Prct. 4 Mary Lois McMahan County Clerk whereupon the following proceedings were had: GUADALUPE=BLANCO�'RIVE`R,AUTHORITY - PERMITS' " d I i� 1 r11 1 A''motion' 'wa's'made by Commissioner Belk,' seconded by Commissioner Hahn, and carried, that•CalhounfCounty'grantia permit�to GBRA'to' install facilities-asf§hown on the following instruments with the understanding that by the usage of such permit GBRA agrees that such facilities and the installation, maintenance and usage thereof shall 'be subject to aill'of the terms and contract between GBRA and Calhoun provisions set out in the original County dated March 21, 1972 and re- corded in Vol. R, Page 307 of the Commissioners' Court Minutes of Calhoun County, Texas and that GBRA agrees to be bound by all such terms and provisions. u SERVICE CONNECTION INFORMATION CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM , 1. Connection Data (To Be Completed by Operations) i A. DATE: May 11, 1984 B. Name of Customer Requesting Service: .toe Remschel C. Number of Connections Wanted: one D. Map Sheet Number: D-14 E. Customer Number To Be Assigned: 162531 F. Prospects for Additional Customers To Be Served by the Proposed Line: 2. Engineering Review (To Be Completed by Engineering) ' A. Received by Engineering: Date B. Recommended for installation as submitted DATE SIGNATURE C. Recommended for installation as follows: DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed ATE SIGNATURE D B. Remarks: (If Installation differs from. recommendations) 4. Posted to "As Built Plans:" Operations: IG URE Engineering: ATE 17.,r+iur.r 0U11DA1U1-)1---8LANC0 [UVER PORT AUY-1fy-10NI17979 PO 'OX 1.6 5105529751 April 27, 1984 !n, Oscar Rahn, C.cunty Corimissioner P. C). Dos 177 Seadrift, Texas 77983 Dear Mr. Hahn' 0. Box 247Fort 01 Connor, Mr. and Mrs. Jerry egonye, P. , Connor, To"25* a water meter in Fort Trxns, have applied for it will be necessary to0' lay additional-i, order to serve them, Ap of d VIC rod1heis I"",V (NoLe—an - pion 00, pigyny 185 is 0 ble I)c I we is at C. racity.) Ve a Qdicated 01s,split in this arra 11 at: n,,s the rojuit-y Ila lint 111 1110 could be used? (vie new line could be ndj"sted soma*,.' east or west as needed.) If not, we will have My' 1110;onyc f"r- nish us with the necessary private easement. As soon as we bray .... .... . e will be able to procvod• Phase contact us if we need to furnish additional infoyinaLion. Sincvrvly, j; i ".": I SM rocl Us"re I Ht.lboit: R. Witl-liff Fort LAV;Ica Di"Isivas 607 1 1 p I I t Q to., I �d' ' i ��, -,,n5cNL'L ^, I-TrA I `. cf �ZSJ� re wr1 M1 r i3,* Y / i/ ¢•f (», �-•.rll. r� � 0�7 �-- gPRcT Lu i—T _ 7 \( l 4 04frtrtR233� (,BSI . j �•� a.,; /940 f LOU , 1 �, - � ,fir h�•�:� _ �, .+ - p .� .�ji7Z� � . /708 I Lm,r.l-I .1. 1 fltzKit �i ®. I !. cam' no I t ' 70 I `... •11 O 07 Ih179-5 1789 16253//� I N m-ter—' I II II I SERVICE CONNECTION INFORMATION ' CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM 1, Connection Data (To Be Completed by Operations) A. DATE: 4/13184 B. Name of Customer Requesting Service: i C, Number of Connections Wanted: one D. Map Sheet Number: D-18 E. Customer Number To Be Assigned: 112521 F. Prospects for Additional Customers To Be Served by the Proposed Line: 2, Engineering Review (To Be Completed by Engineering) , A. Received by Engineering: Date B. Recommended for installation as.submitted DATE SIGNATURE C, Recommended for installation as follows: DATE SIGNATURE ._ 3, Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (if Installation differs f om.recommendations) q. Posted to "As Built Plans:" Operations: TINGWATURE Engineering: A E Eli r.42 0 W. E. Schniffbauer 654 O um. C C,far v- U-0 � 20 ZS 2 iPAD gO o y ` �P N O aco 0 j r co ' .0 J LID Max Faykus 1657 ___ I75' O 0 I r, 1,0 1662 Robert E. Erwin I� 11 I�I I' _O Bore - _ --- l%s-1B8' l- �1 SERVICE CONNECTION INFORMATION CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM 1. Connection Data (To Be Completed by Operations) A. DATE: 4-13-54 B. Name of Customer Requesting Service: C. E. Carruth C. Number of Connections Wanted: one D. Map Sheet Number: D19-B E. Customer Number -To Be Assigned: 20 —2521 F. Prospects for Additional Customers To Be Served by the Proposed Line: 2. Engineering Review (To Be Completed by Engineering) A. .Received by Engineering: Date B. Recommended for installation as.submitted DATE SIGNATURE C. Recommended for installation as follows: DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (if Installation differs from.recommeridations) i 4. Posted to "As Built Plans:" Operations: IG URE Engineering: DATE 612 669 Match Sheet 20 A Soignier 7 Td m 4z— u)8-5 I,o Burgehe,z_e I., f3 62!9 7RO pCp� C. L. Albrc J V 10OS764ZO < here nouJ i C. Albrecht N I. I I' O 2003 I. I 1 I' J. Stringo O 757 I, a AO4C I, I®61B 11 I First Baptist I I I I Church I �I N l t I — �`I I N (n I I O �I -I I I a nosy m � �aos8 I I7Fri,� ✓. I� JL l - L JAIbrec4 R 2- -S I I SERVICE C0;iItECTI011 INFORMATION ' Ci;LriOC;+ COUNTY RURAL 4iATER SUPPLY SYSTEM I, Connection Data (To Be Completed by0 Operations) A. DATE: Clarence L. Albrecht B. Name of Customer Requesting Service: Number of Connections Wanted: One D. Map Sheet. ^lumter- D2 - E. Customer NUM.ter To Se Assigned: 20082� — the Proposed Line: F. Prospects for Additional Customers To Be Served by --- En in_e,ine �i (To Be Completed by Engineering) Engineering DP_ c Z' g Date A_ Received by - '.?ineering: — B. ;Ir installation as subs �=ed ;„T__--- SIGNATURE Re,---7n ..:� C. Recommended for installation as fblic',s: DATE SIGNATURE 3, Report of Installation (To Be Completed by Operations) A. Installation completed SIGNATURE DATE B. Remarks: (if Installation differs from.recommendations) 4. Posted to "As Built Plans:" OperatiOns:,,,_I-G-NMURE Engineering: u uL ,�kiE 614 GRANT, INVESTIGATOR, DISTRICT ATTORNEY'S OFFICE Motion by Commissioner Belk, seconded by CommissionerlHahn, and carried, that the following Resolution in Support of Continued Funding for Investigator in Criminal District Attorney's office be approved: RESOLUTION IN SUPPORT OF THE APPliICATION FOR THE ' CONTINUED FUNDING OF AN INVESTIGATOR FOR THE CALHOUN COUNTY DISTRICT ATTORNEY'S OFFICE THROUGH THE CRIMINAL JUSTICE DIVISION The Commissioners' Court of Calhoun County, Texas, after having been opened in due form, the following proceedings were had, to -wit: It was presented to the Commissioners' Court by Dan W. Heard, Criminal District Attorney,for Calhoun County, Texas, that this Court pass a resolution supporting the application by the said District Attorney as Project Director and that of R. E. Wyatt, County Judge of Calhoun County, Texas, as the authorized officer for said application of the Criminal Justice Division grant contin- uing funding the position of Investigator for the Criminal District Attorney of Calhoun County. Motion was made by Commissioner Belk ' and seconded by Commissioner Hahn to pass this resolution. The Commissioners voted yea to the resolution declaring their sup- port and that of the County Commissioners' Court of the application for the continued funding for the position of Investigator for the Criminal District Attorney of Calhoun County, Texas through the Criminal'Justice Division in order to improve the administration of justice in Calhoun County. WHEREAS, it is recognized that there is a distinct need for an Investigator to.investigate and help prepare cases for trial within the confines of the Texas Speedy Trial Act; and WHEREAS, there is a distinct need for an Investigator to meet the continued growth of crime rate; ' NOW THEREFORE, BE IT RESOLVED by the Calhoun County Commis- sioners' Court that we do hereby support the said District Attorney and his application for continued funding for the position of Investigator for the Criminal District Attorney of Calhoun County through the Criminal Justice Division, and we do hereby support the application made by the District Attorney and the Calhoun County Judge for this grant. It is the present intent of this 615 County to fund this grant at the expiration of this fiscal year, to -wit, at the expiration of December 31, 1984. The above stated resolution was approved and adopted by the above stated organization don the Ap_�' day of , 1984, and the signature of the appropriate officers of said organization are affixed hereto. ATTEST: NcountC er 0 CALHOUN COUNTY COMMISSIONERS' COURT County Ju ge 616 BIDS AND PROPOSALS - ANESTHESIA EQUIPMENT, HOSPITAL The following bids were received for anesthesia equipment at the hospital but no action was taken at this time: Sun -Medical, Inc. No Bid Ohmeda-Ohio Medical Products $7,075.44 Critical Care Products $11,082.00 CONTRACTS AND AGREEMENTS - COMPUTER Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the County Judge be authorized to sign all contracts and/or agreements pertaining to the computer. AIRPORT - BOARD OF ADJUSTMENT Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that Rudy Rendon and D. J. Williams be appointed to new three (3) year terms on the Airport Board of Adjustment. FLOOD INSURANCE APPEALS BOARD Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that Fannie Mollnar, Wayne Wehmeyer, Chairman, and Clayton Keathley be appointed to new two (2) year terms on the Flood Insurance Appeals Board. BIDS AND PROPOSALS - PETROLEUM PRODUCTS Motion by Commissioner Hahn, seconded by Commissioner Lindsey, and carried, that the County Auditor be authorized to advertise for bids for petroleum products with bid opening date set for June 11, 1984 at 10:00 A. M. SESQUICENTENNIAL FLAG Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the Sesquicentennial Flag be approved. (See Pg. 619) PRIVATE SEWAGE FACILITIES, TEXAS DEPT. WATER RESOURCES Texas Water Development Board's Approval of the Calhoun County Rules for Private Sewage Facilities: 617 .CV-1 (4-23-84) A RESOLUTION OF THE TEXAS WATER DEVELOPMENT BOARD APPROVING RULES ADOPTED 13Y THE COM- MISSIONERS COURT OF CALHOUN COUNTY PERTAINING TO THE REGULATION OF PRIVATE SEWAGE FACILITIES WITHIN THE COUNTY (84-19) WHEREAS, the Commissioners Court of Calhoun County by au- ' thority of Section 26.032'of'the Texas Water Code has previously adopted and had approved rules to regulate private sewage n facilities 'in Calhoun County and now has properly amended t said rules; and WHEREAS, in accordance with the provisions of Section , 26.032(c) of the Texas Water Code, the Commissioners Court has submitted the order to the Texas'Water Development Board for its review and written approval; NOW, THEREFORE, BE IT RESOLVED BY THE TEXAS WATER DEVELOPMENT BOARD: , That the amendments to the Rules establishing private sewage facility regulations, approved by the Commissioners ' Court of Calhoun County on the 17th day of February, 1984, and entered into the minutes of the Calhoun County Commissioners Court meeting in regular session on the 17th day of February, 1984, be hereby approved. APPROVED, signed, and ordered of record this the 17th day of May', 1984. TEXAS WATER DEVELOPMENT BOARI)ezzi 41,11e . Lc Louis A. Beecherl,1Jr. C airman ATTEST: Cif Charles E. Nemir, Executive Director 618 i :t1!fl�:}:i: CALHOUN COUNTY LOOP ROAD - CHANGE ORDER NO. 1, PRECINCT -NO. 2 Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that Change Order No. 1 on the Loop Road Project be approved:" ube dnns#rnr#inn agrapang C SKILL INTEGRITY ' �s'OONSIB���ti P. O. BOX 4QO EDNA, TEXAS 77957 TELEPHONE 512/782.2422 April 27, 1984 G S W F.nein,�ers 704 W. Live Oak Port Lavaca, Texas 77970 t DON WADE, PRESIDENT Re: Cost Submission additional 18" cone pipe 60 LF and concrete sloped end protection Attn: Jon Reinhard Dear .Sir: Estimated additional cost is hereby submitted for your consideration: 60 LF 18" cone pipe CL III 2 $15.00=$900.00 Concrete End Slope Protection 750.00 $1650.00 Sincerely, WADE CONSTRUCTION CO. Otis French, Vice -President OF/ 1h 620 No. ..t...... CHANGE ORDER t ' Dated ,April 301. 1984 OWNER's Project No. ..................... ENGINEERS Project No. ...................... Project .. County,Road ............................... CONTRACTOR .,�?ade Construction �gmgaOX.............................................. Contract For .........Construction......of. Covigy .$Qad Contract Date .............................. .... Wade Construction.Company. To: ............................................................................... CONTRACTOR You are directed to make the changes noted_ below in the subject Contract: Calhoun County Commissior>.era Court, , . ......... . owNi By ... ... ..... `............. Dated ... ,19. X! Nature of the Changes_ J Installation of 60'L.F. of .18" RCP and sloped concrete end protection.1 Enclosures: Letter from Wade Construction, dated April 27, 1984 These changes result in the following adjustment of Contract Price and Contract Time: Contract Price Prior to This Change Order,, . ' Net (Increase)-QaiwW Resulting from this Change Order Current Contract Price Including This Change Order G 6 W ENGINEERS, INC. 204 W. Live Oak Port Lavaca, Texas 77979 $ .215.1QQ.QQ............ 1,65000 $ ....................... S .217,350.00............ 621 160 Calendar Days , Contract Thne prior to Tills Change Order .................. I .......... ... .. ............. • t • • (liar$ or 144) • Net (Increase) (Dccresse) Resulting from Thls Change Order .. , . None... , , . ... . .. . ... . .. . Current Contract Time Including This Change Order ......... 160 Calendar Days , . . . ... (MY, or n.le) ........... . The Above Changes Are Approved: l C S W Engineers, Inc. /LNG]N LIM / BY Date....0`!.... ........ .19S.44 The Above Changes Are Accepted: Wr3dY-. G91)*o; SSiRR .C4mp.PAY• .......... CONTRACTOR Date . 4.. 622 GRIEVANCE PROCEDURE FOR HANDICAPPED PERSONS Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, the following grievance procedure was approved: 101:1 1101 Introducing Section 504: Summary Of Provisions Affecting Recipients Section 504 of the Rehabilitation Act of 1973, as amended (Appendix III:A:3), guarantees specific rights, in federally funded programs and activities to per whq qualify as "handicapped " This law requires all recipients of federal funds —whether in the form of a grantor a contract' (except for a contract of procurement, insurance or guaranty) —to review, and, 4f necessary, modijl their programs and activities so that discrimination based on handicap is eliminated.' Federal executive agencies and the U.S. Postal Service must also eliminate discrimination based on handicap in their programs and activities, including employment. The objective of section 504 is to ensure that handicapped persons have opportunities that are not limited and access to the benefits of all federally supported programs and activities. Section 504 does not provide for the rehabilitation or personal needs of handicapped persons, but for civil protection against discrimination in pursuits such as employment and education. It does not protect all handicapped. persons, but only, Lthose 1%jhoLqupfifyr coverage based on the statutory` definition: It does apply to all programs and activities of recipients of- federal financial assistance," ' asdbfinEll)in implEiiientin!tfegul;ftionsn, seconded by Colnm.issio.)er Mikala, -)nd c.)rri''d, 'hr lollciwin gf)vv;i.ce procedure was a,lrproved: Specifically, section 504 states„ No otherwise qualified handicapped individual in the United States... shall, solely by reason of his handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance, or under any program or activity conducted by any executive agency e or by the United Slates Postal Service. 0 While each federal agency must issue its own regulations implementing section 504, it is possible to identify some basic concepts with which all those subject to section 504 must be familiar: • Qualified Handicapped Person ¢eiiiibn"504"guarantees;the eivirrights"ofgtialified � 'handiliapped"'person±). sect on 8$:3TAppendix"I11:B:1) of the,"HEW goJernment=wide'tegulations' aefines'qualified•handicapped'personto�mean.,""(a�;with;rpso.6 Uto"einployment;;a;handicapped person whd,'with;reasonable'accommodation,:caq'*perfontl"the essential'functions of the job in� 74uestion and (b) witif respecrto-services;.'a handicapped person who meets the essential eligibility rcquuements for the'i•eceipt-of.such services:` • Program Accessibility lChieving 'program accessibility) is the'jFe to successful Compliance'with'section-5041This f icans,that'1II'programs`and activities of al•ecipient inust,bi accessible to the handicapped iyheri,any program oi r'activity s', viewed. iq;its entirety (t`yfi AIL1 U + U C t .% ,I J .i Federal Programs Advisory service May 1979 i I P ...1. S:•L'++ d+ CI 0.,J 17S.0 t•r ilk �. r- C': Cot'' U '.i S rUvu Handicapped Requimments Handbook 623 101:2 important to note, that the emphasis is -on—'"ma . king programs : not facilities accessible7 'Reschedulingi and rolocahng programs offering" LIM'aty acids (e g t,`' iCrpreters) •and'corttmumcating throug!f ' i'methdd3'tha[ are understandable totiandicapped persons (including the blidd,and deaf) arf ,. _ _. r 'examples of4djustments that may benecessary to achieV ^"piogram it&essibilifyI (Chapter 300). The goal of program accessibility is not merely equal treatment of the handicapped but creation of equal opportunities for handicapped persons to work and learn. • Architectural Accessibility Contrary to much popular concern. no requirement in section 504 mandates the wholesale alteration of existing facilities or the construction of new facilities just to accommodate the handicapped. Whenever methods other than facilty renovation and construction are successful in achieving program accessibility, the time and expense of facility renovation and construction may be avoided. Ngien facilityrenovation'ist"tonstruction'i9'the'only'means possibld'or!making'a'program orT activity'accessible"then section'504;mandates'that such'activity-be iindertakenIAlterations to existing facilities shall, to the maximum extent feasible, be designed and constructed in such a manner that the altered portions of the facility are readily accessible to and usable by handicapped persons. Also, accessibility standards apply fully to any new construction. Whenever a recipient constructs a new facility or renovates an exisiting one for reasons other than section 504 and the achievement of program accessibility, the law still requires that such new construction be accessible to the handicapped (see Chapter 400). • Nondiscrimination and Reasonable Accommodation As an employer, 5W6O1&nJ of .. ,. federal funds must ma--ke".reasonable accommodatton`i to the known'ptiys c""al'and mentay limitations of 'giiahfied" handicapped persons'unlessaii'li-it;otnmodati6 Would'iinpose ai l "undue hardship^ on"the recipient'In a further effort to eliminate discrimination in employment, section 504 also limits preemployment inquiries regarding handicaps, and forbids recruitment procedures and employment criteria that screen out "qualified" handicapped persons (see Chapter 600). • Self -Evaluation and Transition Plan In order to determine what action it must take Lq 'achieve compliance."with"itction304,I each recipie f�iuusf coiidu nd maintal7 oli"file a self evaluation'of'all pcograms'and'activitieii� If it is determined that facility renovation or construction is required in order to achieve program accessibility,'airansitioifplan; outlining'") 'physical`changes°that Will"be made, must be-de'veloped'and'maintained on file (See Chapters 300 and 400.) • Involvement of the Handicapped Involving handicapped persons in a recipient's' planning to achieve accessibility is required and also strongly recommended from a management' s point of view. Federal Programs Advisory service Mey 1979 Handicapped Requirements Handbook 624 SECTION 504 GRIEVANCE PROCEDURE i\ The County of Calhoun has adopted an internal grievance procedure providing for rec plent government prompt and equitable resolution of complaints alleging any action prohibited by the Office of Revenue Sharing's regulations (31 C.F.R. 51.55 (d)(2)) implementing Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794). Section 504 states, in part, that "no otherwise qualified handicapped individual . . . shall, solely by reason of his handicap, be .excluded from the participation in, be denied the benefit ' of, or be subjected to discrimination under any program or activity receiving Federal financial assistance . . . ". The law and regulations may be examined.in the office of the Calhoun Lo ty Auditor, name at the Calhoun Count y Courthouse and complaints should be addressed to: Sylvia Mendoza, address name Assistant Count Auditor, 211 S. Ann - Courthouse, Port Lavaca, Texas, (512)552-3202, title address telephone who has been desingated to coordinate the.efforts of J Calhoun County to comply recipient government with the regulations of Section 504. 1. A complaint should be filed in writing or verbally, contain the name and address of the person filing it, and briefly describe the alleged violation of the regulations. 2. A complaint should be filed in the office of the.Section 504 coordinator within I ten (10) s after the complainant becomes aware of the alleged violation. (Proces- number'of days) sing of allegations of discrimination occuring before this grievance procedure was in place will be considered on a case -by -case basis.) 3. An investigation, of a complaint, as may be appropriate to determine its validity, shall follow a filing of a complaint. The investigation will be conducted by Sylvia Mendoza. These rules contemplate informal but thorough investigations, affording (name of person all interested persons and their representatives, if any, an opportunity to submit evidence relevant to a complaint. Under the Office of Revenue Sharing's regulations (31 C.F.R. 51.55 (d)(2), the County of Calhoun need not process complaints from applicants for employment or recipient government from applicants for admission to post -secondary educational institutions. ' 4. A written determination as to the validity of the complaint and description of resolution, if any, shall be issued by S lvia Mendoza and a copy forwarded to the name o person complainant no later than fifteen (15) days after its filing. number of days 5. The Section 504 coordinator shall maintain the files and records of the Count recipient of Calhoun relating to the complaints filed. government 625 Section 504 Grievance Procedure 6. The complainant can request a reconsideration of the case in instances where he ' or she is dissatisfied with the resolution. The request for reconsideration should be made within five 5 days to the Calhoun County Commissioners' Court. number of days) officer responsible for handling appeals) 7. The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person's pursuit of other remedies such as the filing of a Section 504 complaint with the Office'of Revenue Sharing, U.S. Department of Treasury. Utilization of this grievance procedure is not a prerequisite to the pursuit.of other remedies. B. These rules shall be construed to protect the substantive rights of interested persons, to meet appropriate due process standards and to assure that the Count ' recipient of Calhoun complies with Section 504 and implementing regulations of the Office government of Revenue Sharing. 626 RESOLUTION - COUNTY DEPOSITORY Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, the following Resolution was adopted: REQUEST FOR SUBSTITUTION AND/OR WITHDRAWAL OF SECURITIES HELD BY First Citv Ilatioual bank of Ilouston, Texas UNDER JOINT SAFEKEEPING RECEIPT. The undersigned Depositor and Depository jointly request the First City National Bank of ' Ileuot-v, Texas to substitute or permit a withdrawal of the securities which it holds under Joint Safekeeping Receipt issued by it to the undersigned, in accordance with the tjrms of the resolution hereafter quoted, and to deliver the securities substituted for or withdrawn to the party named in such resolution. COPIMISSIONERS',COURT, COUNTY OF CALHOUN _.Depositor By tCeuntyJudge)•�/' FIRST STATE BANK AND• T�CbRPANY, PORT LAVACA BY ,M •� /�� Depository U Sr. Vice es. & Comptroller RESOLUTION "Whereas, heretofore, under date of , 19 the First City National Dank of Ilouston, Texas issued to Calhoun County, Depositor, and First State Bank and Trust Company, .Depository, its Joint Safekeeping Receipt or receipts covering certain securities; and "Whereas, both the Depositor and Depository now desire the First City`I7atirnal bank of llcusten, 'texas to permit a substitution of certain securities, or a withdrawal of securities, which it now holds, as hereinafter more fully set forth; and "Whereas, the securities, if any, hereinafter mentioned, which the above named parties desire to substitute in lieu of those heretofore placed in safekeeping with the First Clty ' National Bank of Houston, Texas , meet with the requirements of law and have been and are hereby approved; and "Whereas, the securities, if any, hereinafter mentioned, which the above named parties wish to withdraw, are entitled under the law to be withdrawn; "Now therefore, be it resolved: That the First City National Bank of Houston, Texas be and it is hereby requested and authorized to surrender the following securites hereto- fore placed with it for safekeeping by the above named parties, to -wit: $500,000 Federal Home Loan Bank 15.55% Bonds, due 7-25-84 (Here describe securities to substituted for or withdrawn. If the above space is not sufficient, continue description on reverse side hereof.) and to receive in lieu thereof the following securities, which are hereby in all respects approved: $590,000 Federal Home Loan Bank 11.90% bonds, due 3-25-88 ' (here describe securities to be taken in substitution or in the event this is a withdrawal without substitution write in the wcrd "None". If the above space is not sufficient, continue description on reverse side hereof.) "Be it further resolved: That the First City National Hank of Iloustcn, Texas be and it is hereby authorized to deliver the securities described herein to be substituted for or withdrawn for First State Bank and Trust Company or its order." This is to certify that the above and foregoing re o tion was ssed by Comm I pa stoners Court at a meeting properly held on the day of , Iqu , a quoron being present, all or which fully appears in the minutes of said meeting. County Calhoun County, Texas ACCOUNTS ALLOWED - HOSPITAL Claims totalling $11,849.72 were presented by the County Auditor and after reading and verifying same, a motion was made by Com- missioner Lindsey, seconded by Commissioner Mikula, and carried, that said claims be approved for payment. THE COURT RECESSED UNTIL FRIDAY, MAY 18, 1984 at 10:00 A. M. ' MAY 18, 1984, 10:00 A. M. ALL MEMBERS PRESENT BIDS AND PROPOSALS - ANESTHESIA EQUIPMENT, HOSPITAL Concerning bids which were opened Monday for anesthesia equipment for the Hospital, a motion was made by Commissioner Belk, seconded by Commissioner Hahn, and carried, all bids were rejected and the County Auditor authorized to re -advertise for bids. TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT The Tax Assessor -Collector presented his report for the months of February and March and after reading and verifying same, a m`ot'1on1-wa6i=m`a3e-by-Ctomiai4s- over Mikula, seconded by Commissioner Lindsey",nandlcarri?d,8�hat2saidereportnbeLseLedapprovledy re C V Ly C.. _ ..ic ) ma 's •i' ' t . ACCOUNTSu'ALLOWED -` COUNTY F`} r, r . Claims totalling $121,042.96, $32.00 and a claim of Detar Hospital in the amount of $1,603.67, presented by the County Auditor was read and verified, whereupon a motion was made by Commissioner Hahn, seconded by Commissioner Mikula,-and carried, that said -claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $181,932.83 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Lindsey, and carried, that said claims be approved for payment. COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her report for the month of April, and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Hahn, and carried, that said,report be:approved. Y 628 UTILITY PERMIT - GENERAL TELEPHONE COMPANY,.PRECINCT NO. 2 Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that the following permit be.approved: ' Form ED-135 (Rev. 4-83) MC 600647 NOTICE OF COMMUNICATION LINE INSTALLATION DATE May 7, 1984 TO THE COMMISSIONER'S COURT OF Calhoun County COUNTY ATTENTION COUNTY JUDGE: R.E. Wyatt Calhoun County Courthouse Port Lavaca, Texas 77979 Formal notice is hereby given that GENERAL TELEPHONE COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Port Lavaca, Texas as follows: GTE proposes to place buried cable on a county road south of Hengst Road as illustrated on the attached sketch. All cable will be plowed or trenched to a minimum depth of 30" and extended 5' inside the East Right -of -Way. The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after June 16, 19 84 General T ep one Compaq of the Southwest BY \ (�J Project Coordinator, Area ' ADDRESS P.O. Box 1112 Robstown, Texas 78380 6 2119 ED-135 (Rev. 8-75) ' APPROVAL TO: General -Telephone Company of the Southwest Attention:' DAVID J. CUSTER ` Project Coordinator. Area P.O. Box 1112 Robstown, Texas 78380 The Commissioner's Court of Calhoun County offers no objections to the location on the right-of-way of your proposed buried commu- ications line as shown by accompanying drawings and notice dated 05-07-84 except as noted below. It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. Please notify Stanley Mikula Commissioner of Precinct No. 2 telephone 552-9656 forty-eight (48) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here- in by and through the County Judge and all the Commissioners persuant to res- olution passed on the day of flay 19 84 , and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas. COUNTY JUDGE R.E t att Wo f 631 632 COURTHOUSE - HANDICAPPED PARKING Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that the following order be approved: ORDER ESTABLISHING HANDICAPPED PARKING ZONE Motion by Commi sioner % % seconded by ' Commissioner / �,�/ and carried, that the following order be entered: e At a regular term of the Commissioners' Court in and for Calhoun County, Texas, held in the regular meeting place of said Court in the County Courthouse at Port Lavaca, Texas, on the 18th day of May', 1984, with County Judge Ralph Wyatt, presiding, and Commis- sioners Leroy Belk, Stanley Mikula, Peggy Lindsey and Oscar Hahn present and with the County Clerk in attendance, there having come on for hearing the matter of establishment of a handicapped parking zone at the Calhoun County Courthouse, it was ordered that a handi- capped parking zone be established inside the circular drive at the rear of the Calhoun County Courthouse (said rear being the south- west side of the Courthouse) and that such zone have a wheelchair ramp which facilitates access from the driveway level to the side- - walk at the rear door, that the handicapped parking zone be marked with blue curbing along the driveway north of the handicapped zone for a period of twenty-seven (27) feet, and that the blue curbing be further extended south of the wheelchair ramp along the curbing for a length of eighteen (18) feet. It is further ordered that two signs designating the handicapped parking be posted in the area, one sign to be placed south along the drive eight (8) feet from the wheelchair ramp, the other sign to be placed northward along the drive from the wheelchair ramp at a distance of ten (10) feet. ' It is ordered that said signs be placed five (5) feet above ground level and contain information noting that a handicapped parking zone is there established and that violators may be subject to having their vehicles towed away. It is further herein noted that vehicles parking in the area designated by the blue curbing may in lieu of and also in addition to being towed away, be issued citation for such violation pursuant to Article 6701d LJ Section 95 of Vernon's Annotated Texas Statutes (Uniform Act Regula- ting Traffic on Highways) IT IS SO ORDERED, this the 18th day of May, A.D. 1984. COMMISSIONERS' COURT OF CALHOUN COUNTY, TEXAS BY R: L. WYATT, County Judge - Calhoun County,, -Texas ATTEST: Mary Lbis McMahan, County C1er- Calhoun County, Texas 6�3 CONTRACTS AND AGREEMENTS, COUNTY PROPERTY, ALAMO BEACH Executed contract between George Duncan, Jr. and Calhoun County. L -7 LEASE CONTRACT THE STATE OF TEXAS COUNTY OF CALHOUN t This lease contract made and entered into on this k2th*day of December, 1983- (after public auction and after compliance with the other provisions of Article 1577, as amended, Vernon's Texas Civil Statutes) by and between Calhoun County, Texas (hereinafter called Lessor), acting herein by and through Stanley Mikula, County Commissioner, Calhoun County, Texas, Commissioner of Lease, hereunto duly authorized by Order of the Commissioners Court of said County, and Stanley Mikula (hereinafter called Lessee), witnesseth that Lessor and Lessee, in consideration of the premises hereinafter set forth, do hereby contract and agree as follows, towit: , ARTICLE I Lessor does hereby lease and rent unto Lessee, and Lessee does hereby lease and rent from Lessor, for the period of time hereinafter stated and in accordance with the terms and provisions hereinafter contained, the following described land located in Calhoun County, Texas, towit: All that certain tract or parcel of land containing 20 acres, more or less, and being all of Lot or Parcel Number Seven (7) in Block Number One Hundred Seventy Three (173) of Alamo Beach Fruit, Truck and Farm Lands, a subdivision, according to plat of said subdivision recorded in Volume V, Pages 01 and 001, of the Deed Records of Calhoun County, Texas. ARTICLE II The term of this lease shall commence on the first day of January, 1984, and, subject to the terms and provisions hereof, shall continue for a period of three , years from such date (up through December 31, 1986). ARTICLE III During said three year term, said land shall be used one year for rice farming and two years for pasture. ARTICLE IV The rental for said land shall be the sum of Twenty-five Dollars ($ 25.00 ) per acre, or an aggregate of Five Hundred ),, 4ollars ($ 500.00 ) for the one year of rice farming, which sum of $ 500.00 shall be payable by Lessee to Lessor on or before the first day of January, 1984. The rental for said land shall be the sum of Five Dollars per acre per year, or an aggregate of One hundred Dollars ($ 100.00 ) per year for the two years of pasturing, one such install- ment of $ 100.00 being due and payable on or before the first day of January, 1985, and the other such installment of $ 100.00 on or before the first day of January, 1986. being due and payable It is expressly agreed and understood that the rental shall be paid in the , manner above set out regardless of which year said land is used,for rice farming. ARTICLE V Lessor reserves the right to enter upon the leased premises at any time to inspect the same. ARTICLE VI Lessee shall not have the right to transfer or assign this lease in whole or in part or to sublease the leased premises or any part thereof without first obtain- ing the written consent and approval of Lessor. ' ARTICLE VII All damage to the leased premises, caused by Lessee or its agents, servants, employees or guests shall be repaired at the cost and expense of Lessee, except damages caused by normal wear and tear, storm, accidental fire or inevitable accident. ARTICLE VIII In the event Lessee should hold over or be permitted to hold over and occupy the leased premises after its right to occupy the same hereunder has expired or terminated, same shall not be a renewal of this lease in any way, but Lessee shall be deemed a tenant wholly at the will of Lessor. ARTICLE IX Lessee, on termination of this lease, or when its right to occupy the leased premises has terminated under the provisions hereof, shall surrender peaceable possession of the leased premises to Lessor, and shall deliver such premises to ' Lessor in as good condition as same were in at the beginning of the term of this lease, loss by storm, accidental fire, inevitable accident, and normal wear and tear alone excepted. -2 6u5 When this lease has terminated, or when Lessee's right to use and occupy the leased premises has terminated under the provisions hereof, Lessor, its agents or attorneys, shall have the right, without notice or demand, to reenter upon said leased premises and remove all persons and the Lessee's property therefrom without being deemed to be guilty of any manner of trespass or other tort or viola- , tion of law. The provisions of this paragraph are cumulative of, and any action taken by Lessor pursuant to the provisions hereof shall be without prejudice to, any remedy or damages provided by law or by this contract or by equity for Lessee's , breach of any covenant or provision contained in this contract.' ARTICLE X ` If Lessee shall be in default in the payment of any rental due hereunder, or any installment thereof as and when due, or be in default with'respect to any covenant, condition or provision herein contained, or if Lessee shall abandon or vacate the leased premises, or if Lessee becomes bankrupt or makes an assignment for the benefit of creditors, or in the event of appointment of a receiver for Lessee, then, upon the occurrence of any one or more of such contingencies, Lessor may give to Lessee written notice setting forth the default of Lessee, and if such default shall not be removed, remedied or corrected with ten (10) days after the giving of such notice, ' Lessor may at its option, declare this lease to be cancelled and terminated, and the right of Lessee to use and occupy the leased premises shall immediately cease and termi- nate, and Lessee shall at once deliver peaceable possession of the leased premises to Lessor. If this lease shall be so terminated, the Lessor, its agents or attorneys, shall have the right, without further notice or demand, to reenter upon said leased premises and remove all persons and the Lessee's property therefrom without being deemed to be guilty of any manner of trespass or other tort or violation of law. The provisions of this paragraph are cumulative of, and any action taken by Lessor pursuant to the provisions hereof shall be without prejudice to, and remedy or damages provided by law or by this contract or by equity for Lessee's breach of any covenant or provision contained in this contract. , . Failure of Lessor to enforce any one or more of the provisions of this Article X at any time the right to do so exists shall not constitute a waiver by Lessor of the right to enforce the same at any future time or times that the right to do so exists. -3- 636 ARTICLE XI Any notice herein required to be given may be given in any lawful manner, including, but not limited to, the depositing of such notice in the United States Mail, postage prepaid, certified mail with return receipt requested, addressed to the party or parties to whom such notice is to be given at his, her,.their or its last known address; and if such notice is given by mail, as aforesaid, such notice shall be complete for the purposes hereof when same is so deposited in the United States Mail in the manner herein set out. ARTICLE XII , This contract shall be binding upon and inure to the benefit of the parties hereto, their heirs, devisees, executors, administrators and assigns, the right of assignment on the part of Lessee, however, being subject to the provisions of Article VI hereof. ARTICLE XIII This lease is made subject to all easements, if any, on, over and under the leased premises. ARTICLE XIV This contract is performable in Calhoun County, Texas. )%zt /-E6R[cARU EXECUTED in duplicate originals this 12I-� day of December// y 9 S f/. 1983. CALHOUN By THE STATE OF TEXAS [qi lIl �Y�`�i 7i��f11:[ilR�l County Commosioner of Calhoun County, Texas, Commissioner of Lease BEFORE ME, the undersigned authority, on this day personally appeared Stanley Mikula, County Commissioner of Calhoun County, Texas, Commissioner of Lease, known to me to be the person whose name is subscribed to the foregoing instrument, and acknow- ledged to me that he executed the same for the purposes and consideration therein expressed, in the capacity therein stated, and as the act and deed of Calhoun County, Texas. l 7,' %f bf(dARy /9Sf Given under my hand and seal of office this lit-h day of December, 1983; Notary blic in and for alhoun County, Texas MARY LOU PEREZ, Wory P011C in Calhoun County for the. StaL ofTe= my Commission Expires 42�� a_ V -4- - 637 THE STATE OF TEXAS COUNTY OF CALHOUN BEFORE ME, the undersigned authority, on this day personally appeared George Duncan, Jr. , known to me to be the person whose ' name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed. /9xk FF6a&ARy GIVEN under my hand and seal of office this lZth day of December, 1983. .. Notary ublic in and fodl Calhoun County, Texas 4 MARY LOU PEREZ• �:. Nc!ary Pubiic in Calhoun County for the State of Texa,M1 Idy Commission Expire= /2 —/ --= .0; 4 1 THE COURT ADJOURNED. SPECIAL MAY TERM HELD MAY 29, 1984 THE STATE OF TEXAS X COUNTY OF CALHOUN BE IT REMEMBERED, that on this the 29th day of May, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:30 A. M. a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt County Judge Leroy Belk Commissioner, Prct. 1 Stanley Mikula Commissioner, Prct. 2 Peggy Lindsey Commissioner, Prct. 3 Oscar F. Hahn Commissioner, Prct. 4 Mary Lois McMahan County Clerk whereupon the following were had: ' proceedings JAIL - MUSEUM, RENOVATION PROJECT A lengthy discussion ensued with the Architect -Engineer concerning the renovation project at the Jail -Museum. Mr. Lyman Saylor was also present. The Court decided that the water under the Jail -Museum should be pumped out each day with County personnel and that Mr. Saylor be authorized to remove the slab which was poured inside after the wooden floor was re- moved. A decision will be made the first of next week as to what steps will be taken next. 6 3 8 -5- The Court adjourned. REGULAR JUNE TERM THE STATE OF TEXAS X COUNTY OF CALHOUN HELD JUNE 11, 1984 BE IT REMEMBERED, that on this the llth day of June, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, towit: R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar F. Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk I whereupon the following proceedings were had: GUADALUPE-BLANCO RIVER AUTHORITY A motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that Calhoun County grant a permit to GBRA to install facilities as shown on the following instrument with the understanding that by the usage of such per- mit GBRA agrees that such facilities and the installation, maintenance and usage thereof shall be subject to all of the terms and provisions set out in the original contract between GBRA and Calhoun County dated March 21, 1972 and recorded in Vol. ' R, Pg. 307 of the Commissioners' Court Minutes of Calhoun County, Texas, and that GBRA agrees to be bound by all such terms and provisions. 630 SCRV' I t'1 t'.itF .T I ON I NFORMAT I ON CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM ' 1. Connection Data (To Be Completed by Operations) A. DATE: June 4, 1984 B. Name of Customer Requesting Service: r ,d c U - C. Number of Connections Wanted: One D. Map Sheet Number: D-8 E. Customer Number to be assigned: 062540 F. Prospects for Additional Customers to be served by the Proposed Line: 2. Engineering Review (To Be Completed by Engineering) A. Received by Engineering: Date B. Recommended for installation as submitted DATE C. Recommended for installation as follows: SIGNATURE DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (if InstaIGation differs from recommendations) 4. Posted to "As Built Plans": . Operations: DATE SIGNATURE Engineering: DATE SIGNATURE 640 G� SERVICE CUVIECTION INFORMATION CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM 1. Connection Data (To Be Completed by Operations) A.. DATE:_ May 21 1984 B. Name of Customer Requesting Service: Tim schmaltz C. Number of Connections Wanted: one D. Map Sheet Number: D-14 E. Customer Number To Be Assigned: 162537 F. Prospects for Additional Customers To Be Served by the Proposed Line: Z. Engineering Review (To Be Completed by Engineering) A. Received by Engineering: Date ' B. Recommended for installation as submitted DATE SIGNATURE C. Recommended for installation as follows: - DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed SIGNATURE DATE B. Remarks: (if Installation differs from. recommendations) _ 4. Posted to "As Built Plans:" Operations: 1G URE ' Engineering A E S�� 1 642 r_., jz._ inn KmALTZ' , r I6l253-7r r s ACV E' Aj Zz If lit r 11 � ".; � "'-�•:>>T Ct'.. yvrr� 5\�Q_ ,,�� i r y,r I �@ �! // .✓. v . r T a _'� ^^tom ,« V ,.' , y: \ � ' /nyti °r � � ! 1 -7-J � l �•j V 1 y,o l� ,_• f� t —�—a =I to •�T- J r ' Olt 4 •� ; _ _ �j � � I , �� a .- _ ;� }-r,� � �3 SERVICE CONNECTION INFORIIATION CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM I. Connection Data (To Be Completed by Operations) ' o � A. DATE: May 29 1984 B. Name of Customer Requesting Service: Oscar Meza C. Number of Connections Wanted: one D. map Sheet Number: D-7 E. Customer Number To Be Assigned: 052539 F. Prospects for Additional Customers To Be Served by the Proposed Line: u 2. Engineering Review (To Be Completed by Engineering) A. Received by Engineering: Date B. Recorr,ended for installation as submitted DATE SI6NATLIRE ' C. Recommiended for installation as fbllows: DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. ;Installation completed SIGNATURE DATE B. Remarks: (if Installation differs from.recommendations) 4. Posted to "As Built Plans:" Operations: UATE-SIG,A URE ' Engineering: ATE 6 6A CA SERVICE CONNECTION INFORMATION CALHOUN COUNTY RURAL 19ATER SUPPLY SYSTEM I, Connection Data (To Be Completed by Operations) , A. DATE: May 16 1984 B. Name of Customer Requesting Service: David St C. Number of Connections Wanted: One g, Map Sheet Number: D-18 E. CLIStomer Number To 5e Assianed:20075, 7 _ F. Prospects for Additional Customers To Be Served by the .Proposed Line: Z. Engineering Review (To Be Completed by Engineering) A. Received by Engineering: Date B. Recorr:ended for installation as sue!aizted _ DATE C. Recommended for installation as f011OW5: DATE SIGNATURE 3, Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (If Installation differs from. recommendations) 4. Posted to "As Built Plans:" Operations :_ S1G A URE Engineering: uATE sPU6 3Ayo Lk. CEM'TERY t NE w Loe wr j o� DAv(D STYiNGo -*Z007S 7 'T�-D-IS Match 11-ite Sheet 20 A > 0669 C? > K Lh U. .- - oi4l C -7 -7 c- I m II M 17,�,9 (n 0 z ,> I! i m 10820 1 Burge L C. L. Albrecht (o T 14 1" 10764 C. Albrecht 0 Z003 AZ li, to !FMW U 6TH 0 618 1,:. First Baptist Church BIDS AND PROPOSALS - HOSPITAL, ANESTHESIA EQUIPMENT The bid of Critical Care Products was the only bid received for anesthesia equipment for Champ Traylor Memorial Hospital; however, the bid will be studied and action will be taken Friday based upon the recommendation of the Hospital Board and Administrator: CRITICAL CARE PRODUCTS May 30, 1984 Mr. Ken Comisky County Auditor Calhoun County Courthouse Port Lavaca, Texas 77979 Dear Mr. Comisky: I submit the following Fraser Harlake Anesthesia Machine quot- ation ,for your consideration: 91133031 Boyle System 2 Gas - 4 Yoke 5,195.00 91335302 Three Drawer Module 575.00 91300522 Harlake Absorber System 1,275.00 91300311 Fluotec 4 Vaporizer 1,350.00 91300312 Enfluratec 4 Vaporizer 1,350.00 91300313 Isotec (Fortec) Vaporizer 1,350.00 SPECIAL Oxygen Hose Assembly 27.50 Overhead Monitoring Shelf NC Items #9,10, and 11 Included in Basic Unit NC 93341410 Scavenger Hose Assembly 69.75 ITEM #12 Contingent upon renewal of currrent maintenance agreement, first year maintenance of bid machine will be at no charge. After first year cost of maintenance will be $50.00 per visit plus parts and 40 cents per mile travel expense. Total for Above Unit 11,192.25 Less 5% Discount 559.61 Total Less Discount 10,632.64 F.O.B. Orchaed Park, NY (Prepaid) add Warranty One Year Delivery 30-60.Days ARO ' Thank you for your consideration in this matter. Sincerely, CRITICAL CARE PRODUCTS Peter George, General Manager 471 WEST 38th . HOUSTON 77018 • (713) 699-5283 • (800) 392-6749 6C-s BIDS AND PROPOSALS - PE ;T ROLEUM PRODUCTS, COUNTY VEHICLES The following bids were received, whereupon a motion was made by Commissioner Belk, seconded by Commissioner Hahn, and car- ried, that the low bid of C. L. Thomas Petroleum, Inc. be ac- cepted. BASE DID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE SIPS FOR FUEL WE THE LNDERZIONPI; PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRIDE CHANGES, LIMITED TO CHANGE_ IN SELLERS COSTS, WILL. DE ALLOWED PURINI; THE CONTRACT YEAR (JUL`/ 1, 1984 TO JUNE 30, 1985) UPON DJCUMENTATT OM TO Tl. F GOVERNMENTAL AGENCY OF CHANGES IN SELLERS COSTS. DOCUMENTATION IS I- N E R=:TOOD TO MEAN INVOICES OR OTHER WRITTEN NOTICE OF PRICE FROM THE SELLER". SUPPLIER. IN NO CASE, HOWEVER, SHALL THE PENCE BE HIGHER THAN SELLERS PRICES ON ORDERS FO!,I SIMILAR PRODUCTS AND SIMILAR QUANTITIES. SELLER WILL SU,:MTT SEPARATE INVOICE'; ON EACH PURCHASE TO THE PORCH §SIN-- U VERRR•IL-NTAL AGENCY. EACH AGENCY IS RESPONSIBLE FOR ITS INDIVIDUAL ['URC:Hn. ONLY. PRICES OUQTED DO NOT INCLUDE TAXES. REGULAR GASOLINE iLINE 3 .CJ35 PER GALLON n 1.49,000 OAI._I-ON3 UNLEADED GASOLINE OLINE `S . g� PER GALLON x 52, 100 GALLONS rt DIESEL FUEL S SJ PER GALLON x 42, Son i_AL LON=; it - - oa PREMIUM UNLEADED GASOLINE S . 9zZZ5 PER GALLON x 35,000 GALLON' So ----...-----....... -. TOTAL_ PRICE: _... 2374 9g ( Scv NAME CAI= BIDDER ` AC Novel -E �u ENE --------------- ADDRESS / /3 �A us-r CITY STATE, ZIP/ AUTHORIZED SIGNATURETITLE �.--._..P1te s0AeN- ----------------- DATE tqA A..i.. _�_.zJ_q_........................... I BA':E BID PROPuc:A1._ IN RE'_PC4,1SF- TO YOUR NOTICE FOR COMPETI'i.IVF BID' FOR FIIEI_ WE THr 111`JDEI r.IEL+ I'FtOF'+_!c;E Ili FURNISH AND DELIVER THE FOLLOWING FUEL_': TO THE LO1-r1'TI:_!N' TNIDICATFD It! !HE ^_.PECIFICATIONS. FRI+_L" CHANGE,_:, LIMITED TO CHANGE'=: IN SiELL.ER'; C:115;T3, WILL BE AI....I_.OWED 01-IR'':[N'? (HE CONTRACT Y'L:.AP( !DULY 1, l;c4 TO .JUNE 30, 1`15) UPOrJ DOCLir!rNIOTIFIN TO THE Gi+VLfiIVt•ILIATAL AGENCY OF OHANI,Ed IN =�ELLEP:= COSTS. DCu UMENTATIOIS .N UNIJI—RTi+itli TO HEAN INVOICES C+R OTHER WRITTEN NOTICE.. OF PRICE FROM THE SEI_LF_R"_; _:UPP1._U-F11. IN i`Jii CA':E, HOWEVER, _HALL THE PRICE DE HIGFIER THAN -ELLEFiS PR11—E_; ON ORDERS. FOR 1111LAFf PRUDIICT:=; AND '=;IMILAR Filli`rdT'I fT.E=:. CELL -ER WILL 3UBr1Il C;Ef',RATE r. ra'.JC+ICE'3 CN EACH PLlti .HA'?I_: Ti_+ Ttll;. 0uVL.FJ%JNE1,J'TAL AFiENCY. EACH AGENCY I'=: RFSPONc:IBLE FOR ITS. INDIVIDUAt._ PURCIIA'";Ft=: ONLY. PRICES UUOTED DO NOT INCLUDE TAXES. F;EGULAIt C+ASOLIfJE $ PER i_:AI-I_i-N :::: 1.44,000 GAL_LFIN''; = 3 '_EARED C;A OLINE `B 67 C_ PER GALLON :;.. 62, lair DICZLEI- FUEL $ / PER GA_.1_1_+r4 ::. 42, =:Ors r-,ALLON,-: PREI•IIUt•1 UNLEADED GASF+L:[IVE $ PER GALLON x 0 )0 GALLONS, - T, TOTAL PRICE: 3 2�� ..J-�'_3 - NAME OF BIDDER CITY, STATE, ZIP ,I_HF+RIZED '=11CiHATURE DA1E N BASE DID PROPOSAL ----------------- IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDER=':IGNEI', PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUEL' TO THE LOCATIONS INDICATED It' THE SPECIFIC:ATIONS. PRICE CHANGES, LIMITED TO CHANGES IN SELLERS COSTS, WILL BE ALLOWED DURINF THE CONTRACT YEAR (JULY 1, 1984 TO JI_NE 30, 1985) UPON DOCUMENTATION TO THE GOVERNMENTAL AGENCY OF CHANGES IN SELLERS COSTS. DOCUMENTATION IS UNDERSTOOD TO MEAN INVOICES OR OTHER WRITTEN NOTICE OF PRICE FROM THE SELLER'S SUPPLIER. IN NO CASE, HOWEVER, SHALL THE PRICE BE HIGHER THAN SELLERS PRICE`?: ON ORDERS FOP :SIMILAR PRODUCTS AND SIMILAR QUANTITIES. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHA'SIN GOVERNMENTAL AGENCY. EACH AGENCY IS RESPONSIBLE FOR IT=: INDIVIDUAL PURCHASE' ONLY. PRICES QUOTED Ilii NOT INCLUDE TAXES. REGULAR GASOLINE $ ���O PER GALLON ::; 149,000 GALLONS = $1�2 Q� UNLEADED GASOLINE $-- U S�rIPER CALLON :+ 52,100 GALLONS _ $ DIESEL FUEL $ �JOJ PER GALLON x 42,=:00 GALLONS = $}�,��-- // I -- -- -- .-_.-. PREMIUM UNLEADED GASOLINE $ e S p PER CALL_ ON 28, 000 GALLONS = $ TOTAL PRICE: $ / NAME OF BIDDER C L [., ADDRESS CITY, _.FATE, ZIP T L qV Ac, T AUTHORIZED =:IGNATURE TITLE DATE 352 1 BIDS AND PROPOSALS - SALE OF COMPUTER The following bids were received but were tabled for further study. COUNTY AUDITOR, CALHOUN COUNTY Courthouse 211 S. Ann Port Lavaca. Texas 77979 512/552.3202 May 30, 1984 NOTICE TO BIDDERS BIDS FOR TILE SALE OF THE FOLLOWING ITEM WILL BE RECEIVED IN TILE OFFICE OF 111E COUNTY AUDITOR UNTIL 10:00 A.M., MONDAY, JUNE 11, 1984, AT WHICH TIME THE BIDS WILL BE PUBLICLY OPENED AND READ IN DIE REGULAR MEETING OF COMMISSIONERS' COURT. BIDS RECEIVED AFTER THE DESIGNATED TIME WILL BE RETURNED UNOPENED. TILE ENVELOPE CONTAINING THE BID SHALL BE CLEARLY MARKED: "SEALED BID - COMPUTER" BIDS ARE SUBMITTED ON AN "AS IS; WHERE IS" CONDITION AND EQUIPMENT MUST BE REMOVED AT SUCCESSFUL BIDDERS' COST WITHOUT DAMAGE TO COUNTY PROPERTY. EQUIPMENT MUST BE REMOVED BY JULY 1, 1984. BID ITEM: One Microdata Reality Computer as follows: Model "D" 32 K Memory, 150 MB Disc 800 BPE Tape Drive Other Miscellaneous Equipment Attached to the Above Equipment 171E ABOVE ITLTLS MAY BE INSPECTED AT 'DIE COUNTY AUDITOR'S OFFICE, SECOND FLOOR, CA1110UN COUNTY COURHTOUSE, PORT LAVACA, TEXAS, DURING REGULAR BUSINESS HOURS. DIE COMMISSIONERS' COURT RESERVES THE RIGHT TO REMOVE ANY ITEM FROM TILE SALE, WAIVE TECHNICALITIES, REJECT ANY OR ALL BIAS, TO ACCEPT DIE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE `IHE SOLE JUDGE IN DETELUMINDNG WHICH BID WILL BE MOST ADVANTAGEOUS TO DIE COUNTTY. MIOUNT OF BID WIE 01' BIDDER /Y//Cr'C /e iL e,`t// cle-f 'ADDRESS OF BIDDER / , SIGNATURE_,j��,u� - TITLE 7T 7 a; DATE( l 415 Willow Wood Ct. St. Charles, Mo. 63303 6 June 1984 Calhoun County Courthouse County Auditor 211 South Ann St. Port Lavaca, Texas 77979 Dear Sir; I would like to confirm my interest in the computer system that youhaye retired. I have attached a copy of the proposal I submitted last month. Please excuse the quality of the copy, but since I am in Seattle the entire week, it is the only copy I have. As I indicated in the proposal, I am flexible regarding the exact form of goods and services delivered to the county. I believe the Companion package will provide you the capability of developing some of the computer applications that you will be needing. I would like to get you started on that by helping to develop some of those applications as part of the package. I know that the appraisal district is interested in an expanded capability in the area of software development. My understanding is that they are willing to take on a larger portion of computer support for the county's current and future needs in exchange for the tools and training they need to get the job done. Cordially, David Raber P.S. Please.note.the attached addendum which covers improvements to the,,voter registration software. 1 1 Miduest Miduest Da�a Svstems 415 Wi||ou Wood Ct. St. Char|es, Mo" 63301 (314) 441-O201 Jodne Ra|nh E" Wvatt Ca|hoon Coonty Coorthoose Port Lavaca, Texas 77979 D»ar Jodqe Wyatt; I aPnreciate the +ime -Oki foot" Sunday to ta|k aboot the coonty�s comnoter" As T indicated then, I am interested in the harduare that is bein9 retired. A|thoogh tho sys�ea mav no |onqer be viab|e in the commercia| marketp|ace doe to th: maintainence cost, I anticiPate keePing it in �ne Piece and runit ifig by diagq parts myse{f on an as - needed basis. |d h t The first aPProach I uoo|d |ike to Persoe yoo e o oxchan�, conso|ting visits and softuare Prodocts for the c»RIP oter" In the Past I have not so|d yoo softuare, harduare, or conso|ting time that �oo did not need" I do not uan� to star� nouIce I am someuhat attached to th� coontyps o|d comootor, I uant to de!iVol a orodoct that is both osefo| and prodoctive" In exchan9e for yoor Microdata system, I prop�se to offer a |icense for Companion softuare deve|opine nt too|s in addition to 3 oo-site trainin9 se�sions" The ComPanion deve|ocfit ent oo|y ui|| provide a reco/ring Lion ifit as neu s�ftuare is deve|000d aod as existing softuare is oPpra�ed. The trainin9 syssions ui|| fi|| in fit issinq |inks in the eerience that the oo Cntand v the APoraisa x�| Distric+ have uith tho sys�em. Snocifica||y. the fo||(iuing soervicos are offored: . ~ 1>" REPORT COMPANI'"/� This packaqe o|eminates the need to urite a costom proc'for each Enq|ish renort on the sYstem" RePor+ specification�� are entel, od on a fo!|-screen disP|ay. The specifications a�e ��tored by rePort name. Reports may be execoted from a meno se|ection" Perhans m�st important/ a roPort of a|! reports in the system is avai|ab|e, thos te|Ping to orqanize oires" 2)" SCREEN DOMPANION " This packae assists uiU/ the deve(opill ent of data inPot screens" Data inPot fonctions can be deve|oPvd and maintained uith sobstantia||y |ess ort than if these tasks uere coded by hand" In addition to crovidin9 more maintainab|e screensy a}| screens deve|o�ed uith ComPanion havc a standard set of oin, er—friend|y fonctions boi|t into the Screen Comoanion ron—tifit e sobrootines. Examnies inc|ode aotomatic he|p messaqes for oach fie|d, aotomatic defao|t fjc,|ds, fie|d or record doP|ication fonctions, and character—by—charac1*er reP|ace/odit fonctioIs for each fie|d. I f,c| this Package is the best of its kind avai|ab|e. I knou from ex1:�el, ience in revising yoor voter registration system that it coo!d have redoced the amoont of code by a factor of 7 to 9 times, whi|e at the same time making the screens easier to use" In addition/ Screen ComPanion aotomatica||y orodoces technica| docofit entation on each screen/ thos making innot fonctions �asier o maintain" 3> DICTIONARY COMPANION" TUis ty is usod to docom�nt and record each data e|ement in yoo aPn|ication softuare. Once the database design is specisfied osinq Dictionar/ ComPaniof data dictionaries are aotomatica||; created" From this a defao|1, data entry scrcen for Scrcen Companion is boi|t" A9ain, perhaps most imoortantv a reoort doco(if entinq a|| data e|efit ent osage is Prodoced" For examP|er a fit »asorab/e Part of the time I soent on tvotor reqistration changes uas devo+ed to inves+i9a!in9 data e|eme-it osaqe. 4>. Training Visit ��1. As has boen reqoested hv the APoraisa| District, one training visit coo}d be devot,d to fortherinq their knou|ed9e of the Pick oneratinq s!stem. He uoo|d concentrate on fi|e desiqn. specia| BASIC technino�s oniooe to this oPeratinq system, and advanced rePort uriter featores" 5>" Training Visit 4::2. One visit coo|d be devoted to gettinm the most oot of CoaPani�n. Perhaps a sma!| aPP|ication uhich the coonty 1 .1eeded9 soch as ao�o registraonr coo|d be done as the c|ass proiect for this training visit, 6). Training Visit !T3" This session uoo|d have a doa| porposo" Firsty ue uoo|d train the Assessor's Office on the ose of the rePort uriter on the vo1.er registration sYstefit , Socond, ue uoo|d revieu the voter rcgistration systea uith the Programmers at the APpraisa| District, so they uoo|d be in a position to pick oP soPPort of the system. One asPect of his uoo|d be to ose Dictionary Companion to doco/oont data e|»mnt osaqe on this �sYstea. Data entry screens coo|d a|so be ois tim�t A|thoogh I kave been p|*ased to be of assistance to Ca|hoon Coonty in the Pas+, I rea|ize that Part of my resoonsibs to make yoo se|f—sofficient, or at very |east, nr,t take advantage of oor bosiness ro|ationshiP by vro|ongin9 the nepd for my services" In Preparing this PrOPosa|, I have oot|ined a|| the remaining tasks that I coo|d be of service to yoo uithin three e fosabe or |fot*. If I uere to charqe yoo the rates I have in the Pastv this proPosa| uoo|d be uorth !�i75O for each of the 3 visitos �3500 for the ComPanion softuare for a tota| of �:5750" This is more than I would rocommend yoo soend on training at th}s time, bot it is the noantity of traininq that I y:o|d recommend. The so|otion that I PrvPoso is that the retired system yoo have uoo|d be a satisfactory trade for both of I uoo}d, of coorsev Pick the system op from the coorthoose. The system uoo|d inc}ode the CPU uith 1281 b of memorY, 16 ports, taPe drivev 15Omb disc drive (uith the removab|e disc packs yoo have for it), the Printer contro||er (bot no printer>Y the iso|ation transformor7 and the one Microdata Prism conso|e termina|. I uov|d target Picking the system op sometime this somill er, Perhaps in conjonction uith one of the traininq vis(ts, I am f|oxib|e regarding the mix of qoods and servI .ces uhich I coo\d orov�de in exchange for the systom. Shoo|d yoo havo any additiona| qoesons p|ease give me a ao |ooking foryard o c(Jmp|etinq a transaction uhich I anficiPate the coonty U)i|I be satisfied uith^ P|et me know what I can do to fo|fi|| that 90a|" Cordia||y, David Raber �- x�� ��� � ADDENDUM TO PROPOSAL As indicated in the proposal, my intent is to offer you all of remaining tasks that I could reasonably perform for you in the forseeable future in exchange for the computer. While not included in the original proposal, it is apparent that several improvements could be made to the voter registration software. Since I was the last one to overhaul that system, I would be in a good position to make the changes that Vernon has in mind. As part of the package, I will continue that work without charge for the remainder of Vernon's term of office. I would anticipate that by that time not only will the voter registration software be at the level you need, but training will be complete so that the appraisial district can pick up support for that software. While the dollar value of this addendum is not large in comparison to the county's overall budget, it does represent somewhere in the neighborhood of 15 to 25% of the market value of the old computer. 2 PETITION TO CLOSE PORTION OF STREET, BAYVIEW ESTATES I, PRECINCT 4 Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the following petition be granted: P E T I T I O N THE STATE OF TEXAS § COUNTY OF CALHOUN § TO THE HONORABLE COMMISSIONERS COURT OF SAID COUNTY: The undersigned, being eight or more freeholders in Precinct No. 4 in said Calhoun County, Texas, hereby petition said Commissioners to alter, discontinue, abandon and close 10 feet of certain designated street in said precinct, to -wit: BEING a tract or parcel of land containing 2890 square feet situated in and a part of the Santiago Gonzales Survey, A-19, Calhoun County, Texas. Said 2890 square feet also described as being a 10 foot wide strip of land off the Southeast side of Missy Street and being Northwest of and adjacent to Lots 5 thru 8 of Block 6 of Bay View Estates Subdivision, Section I, Port O'Connor, Calhoun County, Texas, as per plat of said subdivision recorded in Volume Z, Page 474, of the Plat Records of Calhoun County, Texas. This 2890 square feet is more fully described by metes and bounds as follows: ' BEGINNING at a 5/8 inch iron rod found for the Southeast corner of this 2890 square feet being described. Said found 5/8 inch iron rod also being the Northeast corner of Lot 5, Block 6, of the aforementioned subdivision; THENCE, S 64° 46' 00" W for a distance of 289.0 feet with the Northwest line of Block 6 of the aforesaid subdivision, same being the Southeast line of Missy Street, to a 5/8 inch iron rod set for corner. Said set 5/8 inch iron rod also being the Northwest corner of Lot 8, Block 6 of the aforesaid subdisivion; THENCE, N 25° 14' 00" W for a distance of 10.0 feet to a 5/8 inch iron rod set for corner; THENCE, N 640 46' 00" E, 10.0 feet Northwest of and parallel to the Southeast line of Missy Street, for a distance of 289.0 feet to a 5/8 inch iron rod set for corner; THENCE, S 250 14' 00" E for a distance of 10.0 feet to the PLACE OF BEGINNING; CONTAINING within these metes and bounds 2890 square feet, of which 722.5 sqare feet lies Ngrthwest of and adjacent to Lot 5; 722.5 square feet lies Northwest of and adjacent to Lot 6; 722.5 square feet lies Northwest of and adjacent to Lot 7; and 722.5 square feet lies Northwest of and adjacent to Lot 8; all out of Block 6 of the ' aforementioned Subdivision, situated in and a part of the Santiago Gonzales Survey, A-19, Calhoun County, Texas. WHEREFORE, the undersigned pray that after due notice of this Petition has been given as required by law, said Commissioners Court enter an order altering, discontinuing, abandoning and closing 2890 square feet situated in and a part of the Santiago Gonzales Survey, A-19, Calhoun county, Texas. Said 2890 square feet also described as being a 10 foot wide strip of land off the Southeast side of Missy Street and being Northwest of and adjacent to Lots 5 thru 8 of Block 6 of Bay View Estates Subdivision, Section I, Port O'Connor, Calhoun County, Texas, / as per plat of said subdivision recorded in Volume Z, Page 474, Plat Records of Calhoun County, Texas. NAME ADDRESS FIELDCO, INC BY: Box 274, Spicewood, Texas �� u ,OE LDE,, resiaent and Owner Z' YV 4C V-22 IX74- IC 0 7 Cr- ro-, I GrGG cr,-� NOTICE OF APPLICATION TO ALTER; CLOSE AND ABANDON PORTION OF A STREET THE STATE OF TEXAS 4 4 4 4 COUNTY OF CALHOUN 4 KNOW ALL MEN si THESE PRESENTS: NOTICE IS HEREBY GIVEN that application will be made to the Commissioners Court of Calhoun County, Texas, at its next term to be held in the Courthouse of said County in Port Lavaca, Texas, on / Ctiv�., ( . 9 �f , for the alteration, discontinuance, abandonment and closing of a portion of the following street in Precinct No. 4 of said County, to -wit: BEING a tract or parcel of land containing 2890 square feet situated in and a part of the Santiago Gonzales Survey, A-19, Calhoun County, Texas. Said 2890 square feet also described as being a 10 foot wide strip of land off the Southeast side of Missy Street and being Northwest of and adjacent to Lots 5 thru 8 of Block 6 of Bay View Estates Subdivision, Section I, Port O'Connor, Calhoun County, Texas, as per plat of said subdivision recorded in Volume Z, Page 474, of the Plat Records of Calhoun County, Texas. This 2890 square feet is more fully described by metes and bounds as follows: BEGINNING at a 5/8 inch iron rod found for the Southeast corner of this ' 2890 square feet being described. Said found 5/8 inch iron rod also being the Northeast corner of Lot 5, Block 6, of the aforementioned subdivision; THENCE, S 640 46' 00" W for a distance of 289.0 feet with the Northwest line of Block 6 of the aforesaid subdivision, same being the Southeast line of Missy Street, to a 5/8 inch iron rod set for corner. Said set 5/8 inch iron rod also being the Northwest corner of Lot 8, Block 6 of the aforesaid subdisivion; THENCE, N 25° 14' 00" W for a distance of 10.0 feet to a 5/8 inch iron rod set for -corner; THENCE, N 640 46' 00" E, 10.0 feet Northwest of and parallel to the Southeast line of Missy Street, for a distance of 289.0 feet to a 5/8 inch iron rod set for corner; THENCE, S 250 14' 00" E for a distance of 10.0 feet to the PLACE OF BEGINNING; CONTAINING within these metes and bounds 2890 square feet, of which 722.5 sgare feet lies Northwest of and adjacent to Lot 5; 722.5 square feet lies Northwest of and adjacent to Lot 6; 722.5 square feet lies Northwest of and adjacent to Lot 7; and 722.5 square feet lies Northwest of and adjacent to Lot 8; all out of Block 6 of the aforementioned Subdivision, situated in and a part of the Santiago ' Gonzales Survey, A-19, Calhoun County; Texas. A true and correct copy of the Petition of the undersigned for the abandon- ment of such street is attached hereto. 6i 1 662 R E T U R N THE STATE OF TEXAS § § COUNTY OF CALHOUN § ' Three duplicate copies of the foregoing, which is the original written advertisement of the intended application, was on this 3rd day of May , 1984, posted as follows: L Steve Street on telephone pole next to car wash, Port O'Connor, Texas End of Lot 8, Bayview Estates, Section 1, on building on Missy Street, Port O'Connor Calhoun County Courthouse, Port Lavaca, Texas 0 THE STATE OF TEXAS § r COUNTY OF CALHOUN § BEFORE ME, the undersigned authority, on this day personally appeared JOE FIELDER , who being by me first duly sworn, upon his oath deposes and says as follows: I am Joe Fielder , one of the Petitioners in the original application and signer of the notice above, and the person who made the above return, that the same is true and correct and such potting was duly made at the time and place stated. j J2E IELDER, President of Fie d o, Inc. SUBSCRIBED AND SWORN TO BEFORE ME by the said Joe Fielder this the 3rd day of May 1984, in WITNESS WHEREOF WITNESS MY HAND AND SEAL OF OFFICE. C__Notary PUblic in and for The State of Texas. LAWRENCE A. D10, Notary Public ` In and for Calhoun Cou t1(1 T^e�xas My Commission Expires - '✓ UTILITY PERMIT GENERAL TELEPHONE COMPANY, PRECINCT NO. 3 Motion by Commissioner Lindsey, seconded by Commissioner Mikula, and carried, that the following permit be approved: Form ED-135 (Rev. 4-83) MC 600647 NOTICE OF COMMUNICATION LINE INSTALLATION TO THE COMMISSIONER'S COURT OF Calhoun ATTENTION COUNTY JUDGE: R.E. Wyatt Calhoun County Courthouse Port Lavaca, Texas 77979 DATE May 30, 1984 COUNTY Formal notice is hereby given that GENERAL TELEPHONE COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Palacios, Texas as follows: Beginning approximatley 12,620' south of the Jackson and Calhoun County line, 4rTE proposes to place a buried cable along Schicke Point Road. Cable will be placed 4' inside flight -of -Way and extend for an approximate distance of 2,500' south to Hughes Lane. Cable depth will be 30" below natural ground. The location and description of this line and associated appurtenances is more fully shown by three 3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after __Tiny 1. 19 84 General Telepk6nq Company gf�the Southwest BY 11-olGc z Project Coordinator, Area ADDRESS P.O. Box 1112 Robstown. Texas 78380 I ss� ED-135 (Rev. 8-75) APPROVAL TO: General Telephone Company of the Southwest Attention: DAVID J. CUSTER Proiect Coordinator. Area P.O. Box 1112 Robstown, Texas 78380 The Commissioner's Court of Calhoun County offers no objections to the location on the right-of-way of your proposed buried comnu- ications line as shown by accompanying drawings and notice dated 05-30-84 except as noted below. It is further intended that the Commissioner's Court may require the ' owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. Please notify Peggy Lindsey telephone 512/893-5346 Commissioner of Precinct No. 3 , forty-eight (48) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here- in by and through the County Judge and all the Commissioners persuant to res- olution passed on the eZ ay of June 11, 19 84 , and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas. COUNTY JUDGE R.E�tt I C"r- L7fPCKc-IIM C-ALN()I3N u l-1 v,G1-IeS „WA Sou,TH iexf,S TAX 4T. im,wmwv l• wARDQnI ImTr owww��r oATW ,,FrVK ,mom P.3.w�,mmoATW COUNT Y c— —oIAiVTY 13' Qgii 71Do�J EJCtST�niCn CABLE AT 13' ST FORM UREV. GENERAL TEI ERiONE COMPANY _ OF T mownwWE4r Z 63"6 VEHICLE REGISTRATION FEE - ROAD AND BRIDGE FUND Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the following order be adopted and entered: ORDER IMPOSING OPTIONAL COUNTY REGISTRATION FEE 11E STATE OF TEXAS COUNTY OF CALHOUN WHEREAS, House Bill 965 (Article 6675a-9a, VTCS) passed by.the 68th Legis- lature provides counties with additional revenue for a county's road and bridge fund in the form of an optional county vehicle registration fee of Five Dollars ($5.00), effective January, 1985, and permits it to be added to the regular fee in those counties that choose to do so, and WHEREAS, the bulk of the Five Dollars ($5.00) fee stays in the county, with only 3% to be remitted to the Department of Highways and Public Transportation by the Tax Assessor -Collector, NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS that effective on January 1, 1985, as authorized in Article 6675a-9a, Vernon's Texas Civil Statutes, an additional fee of Five Dollars ($5.00) for each vehicle registered in this County shall be charged, in addition to the fee currently charged r registering a vehicle in this state, the proceeds of which shall be deposited in e County Road and Bridge Funds. PASSED AND APPROVED this // day of June, 1984. COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS ByR.E Wyatt ATTEST . ` r"" Z ' Ivv' Leroy Be C ty Cqmmisqioner, Prec. Ill tlAary c MMal ian, County Clerk Stanley L. Mi la, County Commissioner, Prec. r ,.,,i �_..• -Peg sey, County'ommissioner, Prec. I{3 Oscar Hahn, County Commissioner, Prec. I{4 RESOLUTION - DRAINAGE AND STREET IMPROVEMENTS, WESTSIDE SUBDIVISION,, PRECINCT NO. 2 Motion by Commissioner Mikula,.seconded by Commissioner Belk, and carried, that the following Resolution be adopted and entered: RESOLUTION IN SUPPORT OF SUBMISSION OF GRANT APPLICATION FOR WESTSIDE SUBDIVISION (LITTLE MEXICO ADDITION) TO THE COMMUNITY DEVELOPMENT PROJECT FUND The Commissioners Court of Calhoun County, Texas, after having been opened in due form, the following proceedings were had, to -wit: It was presented to the Commissioners Court by County Commissioner Stanley Mikula, Commissioner of Precinct #2, that this Court pass a resolution authorizing submission of a Grant Application to the Community Development Project Fund. , Calhoun County possesses legal authority to apply for the grant, and to finance and construct the proposed facilities; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicants governing body, authori- zing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as .the official representa- tive of the applicant to act in connection with the application and to,provide such additional information as may be required. WHEREAS, the County of Calhoun has identified a need in the Westside Subdivision (Little Mexico Addition) of drainage and related street conditions; and WHEREAS, because of poor drainage due to the subdivision being lower in eleva- tion than surrounding property, the subdivision area is subject to flooding which causes the following problems: (1) Consistent flooding of homes with any measurable rainfall. (2) Ingress and egress problems. (3) Health Hazards due to stagnant water and overflowing sewer mains. (4) High maintenance costs for the county of existing facilities. , and, WHEREAS, the Texas Department of Community Affairs administers the Texas Community Development Program to assist community development activities in the State of Texas. Texas: NOW, THEREFORE, BE IT RESOLVED by the Commissioners Court of Calhoun County, (1) That the County of Calhoun apply for a Texas Community Development Program grant under the terms and conditions of the State of Texas, and shall enter into and agree to the understandings and assurances contained therein. (2) That the Grant application be for improvements to the Westside Subdivision (Little Mexico Addition) for drainage improvements and drainage related street improvements. (3) That the County of Calhoun in addition to the GRANT, and subject to the approval in the 1985 Budget of the GRANT, hereby pledge and commit a sum of $20,000.00 to be used for seal coating streets, and replacing entrances to re- sidences. � A motion by r / } j iez'L and seconded by a'n . was duly considered and passed by a vote of ` on Monday, June llth, 1984. CALHOUN COUNTY COMMISSIONERS COURT By R.E. W , count udge Stanley L. ku a, Co miissioner, Prec. #2 ATTEST, 0 ``•�,..•P//����tJ Mary Lofs McMahan, County Clerk ll m STREET EASEMENT - PORT O'CONNOR, PRECINCT NO. 4 Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the following 4 ft. x 10 ft. temporary variance be allowed for one (1) year on Water Street in Port O'Connor. E — x V) H o � 0 U� 0Q o 0 ;u n_ 9 rt [7 (D C fD H O b fD O rt. H O n 0 r{ w T— x 9 0 ro r 14 m m �1 i / / r _x A n ' V P �' � t P Z N t 3 � e I E BEDS AND PROPOSALS. OIL & GAS DEVELOPMENT. SANITARY LANDFILL PROPERTY A motion was made by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the County advertise for bids for oil and gas development on the Sanitary Landfill property with bid opening set for July 9th. BIDS AND PROPOSALS - PICK-UP TRUCKS. PRECINCTS 1 & 3 Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the County Auditor be authorized to advertise for bids for pick-up trucks for Precincts 1 and 3 with bid opening set for July 9th. ACCOUNTS ALLOWED - COUNTY Claims totalling $278,009.04 were presented by the County Auditor and after reading and verifying same, a motion was made by Com- missioner Hahn, seconded by Commissioner Belk, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $18,450.05 were presented by the County Auditor and after reading and verifying same, a motion was made by Com- missioner Hahn, seconded by Commissioner Belk, and carried, that said claims be approved. TAX ASSESSOR -COLLECTOR MONTHLY REPORT The Tax Assessor -Collector presented his report for the month of April and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that said report be approved. COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report and after read- ing and verifying same, a motion was made by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that said report be approved. BIDS AND PROPOSALS - ANESTHESIA EQUIPMENT, HOSPITAL Concerning bids which were opened Monday, the llth, a motion was made by Commissioner Hahn, seconded by Commissioner Lindsey, and carried, that the bid of Critical Care Products be accepted in the amount of $10,632.64 plus freight. 1 676 BIDS AND PROPOSALS - COMPUTER Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the County Judge be authorized to accept the highest bid for sale of the computer after negotiation with the Appraisal District. THE COURT RW5S&KD_ . JUNE 15, 1984, 10:00 A. M. ALL MEMBERS PRESENT APPROVAL OF MINUTES Minutes for meetings held by the Commissioners' Court on March 30th, April 9th and 13th and May 14th and 18th were read, whereupon a motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that said Minutes be approved as read. ACCOUNTS ALLOWED - COUNTY Claims totalling $128,539.46 were presented by the County Auditor, and after reading and verifying same, a motion was made by Com- missioner Mikula, seconded by Commissioner Hahn, and carried, that said claims be approved for payment. IACCOUNTS ALLOWED - HOSPITAL Claims totalling $213,902.49 were presented by and County Auditor, and after reading and verifying same, a motion was made by Com- missioner Belk, seconded by Commissioner Hahn, and carried, that said claims be approved. WESTSIDE CALHOUN COUNTY NAVIGATION DISTRICT - ANNUAL REPORT Mr. Walter Pilgram, Chairman and Mr. James F. Houlihan, Auditor, met with the Court to.review the Navigation District's Annual Report, whereupon a motion was made by Commissioner Hahn, seconded by Commissioner Belk, and carried, that said report be accepted. THE COURT ADJOURNED. 6 17.E SPECIAL JUNE TERM HELD JUNE 26, 1984 THE STATE OF TEXAS X COUNTY OF CALHOUN BE IT REMEMBERED, that on this the 26th day of June, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Special Term of ' the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court,towit: R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey (Absent) Oscar F. Hahn Mary Lois McMahan County Judge Commissioner, Pret. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: BIDS AND PROPOSALS - COUNTY BUILDINGS, ROOF REPAIR Motion by Commissioner Belk, seconded by.Commissioner Hahn, and carried, that the County Auditor be authorized to advertise for bids to repair the roofs on the County Library, Annex Bldg., Health Bldg. and Hospital. THE COURT ADJOURNED. REGULAR JULY TERM HELD JULY 9, 1984 THE STATE OF TEXAS J( X COUNTY OF CALHOUN J( BE IT REMEMBERED that on this the 9th day of July, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt County Judge Leroy Belk Commissioner, Prct. 1 Stanley Mikula Commissioner, Prct. 2 Peggy Lindsey Oscar F. Hahn Commissioner, Commissioner, Prct. Prct. 3 4 ' Mary Lois McMahan County Clerk whereupon the following proceedings were had: 672 11 BIDS AND PROPOSALS - OIL, GAS & MINERAL LSE., SANITARY LANDFILL PROPERTY The following bid was the only bid received but no action was taken at this time. BID PROPOSAL (NOTE: Read the "Notice To Bidders" and the prescribed lease form before filling out this Bid Proposal.) Commissioners Court, Calhoun County, Texas 211 South Ann St. Port Lavaca, Texas 77979 Gentlemen: 'Tile undersigned hereby submits the following bid for the proposed oil and gas lease on 174.93 acres of land, more or less, situated in the Y Benevides (Venabides) League, Abstract 38, in Calhoun County, Texas, being the county sanitary landfill tract, with the understanding that Calhoun County is the owner of all of -tile surface of and 3/4 of the minerals in and under said tract, and that such lease will be on the lease form prescribed by Calhoun County. BID BONUS: fy Dollars ($ per tier mineral acre. ANNUAL RENTAL: % A) Dollars ($ Per net mineral acre per year. ROYALTY �tr'f �y GE �� / ( 7 C �� ) PRIPIARY TERN: �J 04�-) % ��ee ( j ) Years. Signed: 77027 673 BIDS AND PROPOSALS - ROOF REPAIR, COUNTY BUILDINGS ThB following bid was the only one received to repair the roofs on county buildings, but no action was taken at this time. (Contract Documents for Repairs to Roofs) III. BIDDER'S PROPOSAL , To: The Calhoun County Comissioner's Court From: Port Enterprises, Inc. P.O. Box 447 Port Lavaca, TX 77979 The undersigned general contractor, in compliance with your "Information for Bidders" for the Repair to Roofs of Various Calhoun County Buildings having examined the specifications for same, and the site of the proposed project, and being familiar with all of the conditions surrounding the construction of the proposed project, herewith proposes to furnish all labor, supervision. materials, tools, equipment, loading, unloading, hauling, taxes, insurance, and all other things necessary to perform the same in accordance with the specifications for the following lump sum price: TOTAL FOR ALL BUILDINGS $ 32,756.00 THE TOTAL BID IS BROKEN DOWN AS FOLLOWS: I. Low Roof Area at Base of High Roof - Champ Traylor Memorial Hospital $ 7,142.00 2. Court House Annex $ 14,500.00 3. Health Clinic Building $--3,542_00------- , 4. Library'Building $ 3,100.00 ---------------- 5. Lower Rear Portion of Roof 4,472.00 Area Next to Virginia St. - Champ Traylor Memoriai Hospital $................ Upon receipt of notice of acceptance of this bid, I will execute the Contract withing ten (10) days, and deliver a performance and payment bond, as required, for the faithful execution of the Contract. Attached is a bid bond in the amount of 5% of the maximum possible bid amount. $ 1,637.80 ------------------------- dollars, which is to become the property of the Owner, in the event that the Contract and Contract Bonds are not executed within the time set forth above, as liquidated damages for the delay and additional work caused therby. Respectfully submitted, B/ Ronny E. Barnett, President -�------------------------- Port Enterprises, Inc. ----- P..O._Box 142----------- Port Lavaca, 77979 ------ ' Page No. 7 674 P BIDS AND PROPOSALS - PICKUP TRUCKS. PRECINCTS 1 The following bids were received for pick-up trucks for Precincts 1 and 3 but no action was taken at this time. ARSHALL CHEVROLET COMPANY 203 North Commerce Telephone 552-6791 CHEVROLET PORT LAVACA, TEXAS 77979 July 99 1984 County Auditor County of Calhoun 211 S Ann - Courthouse Port Lavaca, Tx. 77979 GM Dear Sirs I regret to inform you that we are unable to submit a Pickup Bid. It is too late to order 1984 models and too early for 1985 prices. Thank you for asking us for a quotation*. WCM/cs Very truly yours, MARSHALL CHEVROLET CO.,INC. ;Waae4P W C Marshall 675 SPECIFICA110IS & 17,ROPOSAL F70R PICKUP TRIJCh FOR F'RECINF.,I.: NO. 1 4: 3 (FINE EACH) ------------------------------------------- 1985 PRECINCT 11,10. 1 Automatic Transmission ------------ 1) 1/2 TON STANDARD CAB PICKUP F150 2) = Ff. BOX W11H 'STEP SIDE BED Styleside Bed 3) AT LEAST 5450 G.V.W. 4) AT LEA'el 350 CUBIC INCH V8 ENGINE 5) 5 — P215/75R/15 TIRRES 6) HEAVY DUTY ALTERNATOR — 60 AMP AT LEAST 7) HEAVY DUTY BATTERY 8) HEAVY DUTY REAR BUMPER 9) HEAVY DUTY RADIATOR 10) GAUGES 11) All RADIO 12) POWER STEERING 13) POWER BRAKES 14) HEAVY DUTY VI14YL SEAT IRADE—IN: 1$'78 FORD 1/2 TON PICKUP — F15HNAH52e-4 BID (WITHOUT TRADE-1N) $ 8823.06 BID (WITH 'I"RADE—IN) $ 7923.06 1985 PRECINCT NO. :_ Automatic Transmission --------------- 1) 1/2 'TON CLUB CAD PICKUP F150 2)8 FT. BOX WITH WIDE BED 3) Al LEAST 5450 (3,V,W, 6250 GVW 4) AT LEAST 350 CUBIC INCH V8 ENGINE 5) — P215/75R/15 TIRES P235/75R/15 6) HEAVY DUTY ALTERNATOR — 60 AMP AT LEAST 7) HEAVY DUTY BATTERY 8) HEAVY DUTY R'_AR DUMPER 9) HEAVY DULY RADIATOR 1(1) i_AUGEs 11) AM RADIO 12) POWER SIEERINO 13) POWER BRAKES 14) HEAVY DUTY VINYL_ SEAT TRADE—IN: 1978 FORD C:U'o1'O11 SUPER CAB F150 - X1.":=:H:AO=:E•08 BID (WITHOUT -TRADE—II4) $ 9765.18 ----------------- BID (WITH TRADE—IN) $ 8465.18 ----------------- -------------------------------------------- TO-fAL BID (WI1Hi,UI TRADE—IN) $ ------------ NET BID (WITFI TRADE—IN) $ DELIVERY DATE NAME: _ Approximately 90 Daps------ - _-%Fain Fnrrl-Ma rri�rlt-------------- -------------.-- ADORE S.2: 4QB_TeL� Main ----------------. 1-------- -- CITY, 'STATE, ZIP: AUTHORIZED SIGNATURE. T I I LE: _Sala&- Manager___ ALL BIDS ARE FOR 1985 MODELS QUOTED ON 1984 PRICES. ANY INCREASES IN PRICE WILL BE PASSED ON TO CALHOUN COUNTY AT OUR COST. 676 STREETS, SUNILANDINGS SUBDIVISION, PRECINCT NO. 3 Motion by Commissioner Lindsey, seconded by Commissioner Hahn, and carried, that the following streets be accepted for county mainten- ance in Sunilandings Subdivision: G&W Engineers, Inc. w SUNILANDINGS PHASE I Summary of Completed Streets 1. White Marlin Drive - 2182.32 L.F. from the centerline of County Road No. 306 tothe West Right -of -Way Line of Marshall Johnson Avenue. 2. Redfish Lane - 1041.59 L.F. from the centerline of County Road No. 306 to the center of the Cul-De-Sac. 3. Warsaw Landing - 475.00 L.F. from the centerline of Snapper Landing to the center of the Cul-De-Sac. 4. Snapper Landing - 390.81 L.F. from the centerline of White Marlin Drive to the center of the Cul-De-Sac. 5. Sailfish Landing - 390.81 L.F. from the centerline of White Marlin •.Drive to the center of the Cul-De-Sac. 6. Tuna Trail - 409.80 L.F. from the centerline of White Marlin Drive to the centerline of Redfish Lane. 7. Flounder Lane - 285.54 L.F. from the centerline of White Marlin Drive to the centerline of the Cul-De-Sac. 8. Ling Landing - 235.00 L.F. from the centerline of White Marlin Drive to the center of the Cul-De-Sac. Port Lavaca (512) 552-4509 205 W. Live Oak Port Lavaca, Texas 77979 Bay City 677 UTILITY PERMIT - GENERAL TELEPHONE COMPANY, PRECINCT NO. 2 Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the following utility permit be approved: Form ED-135 (Rev. 4-83) MC 600647 , NOTICE OF COMMUNICATION LINE INSTALLATION DATE June 15, 1984 TO THE COMMISSIONER'S COURT OF Calhoun COUNTY ATTENTION COUNTY JUDGE R.E. Wyatt Calhoun County Courthouse Port Lavaca, Texas 77979 Formal notice is hereby given that GENERAL TELEPHONE COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Port Lavaca. Texas as follows: As illustrated on the attached sketch, GTE proposes to place 2,922' of buried cable 5' inside the North Right -of -Way of West Maxwell Ditch Road. All cable will be plowed or trenched to a minimum depth of 30". The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after July 16, 19 84 _ General T ep one Gr^+^^✓/ any�f the t west BY Project Coordinator, Area ADDRESS _P.O. Box 1112 Robstown, Texas 78380 678 I ED-135 (Rev. 8-75) APPROVAL TO: General Telephone Company of the Southwest Attention: DAVID J..CIJSTER Project Coordinator, Area P.O. Box 1112 Robstown, Texas 78380 The Commissioner's Court of Calhoun County offers no objections to the location on the right-of-way of your proposed buried commu- ications line as shown by accompanying drawings and notice dated 06-15-84 except as noted below. It is further intended that the Commissioner's Court may require the ' owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property, owners. Please notify Stanley Mikula , telephone 512/552-9656 Commissioner of Precinct No. 2 , forty-eight (48) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here- in by and through the County Judge and all the Commissioners persuant to res- olution passed on the day of July 19 84 , and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas. COUNTY JUDGE R.^ yatt 679 EX/S7'/NG G rE z (f.A/3LE )Cow D 11 S�p�G�Fi P,&)vS E.D E X iS ri/VG GTE Z2,1L3LL" G%� GABLE /a74� GD S //✓s�0� PDT 2ORD GIB A/1AXUEGL V,7- G rE �J.L L: L3ot� �o AND / LAcE Go' D� Z "/10dc GTE 4)iLc &oezL 4-0 ' An/D 1�1 /46,< 4D' DF Z/�dG 7 raw M172 umv. 678) AMWA Sours/ Tcx,4s GM s TELEFoNE "*4PM r 40803 7� � rwn�r. ,au,,,a, P,7�T LAys cfi pO�N � AL<ISONan G-B¢ �� COUA/TY /i�OT//=/Li9T/ON owwww ' WWA2GK-3ONa'= �'Sg BU.t°/ELi G.Al3LE CAL1i0UN �O •wleavon s*Wr / or / W. a r�o 680 JAIL -MUSEUM RENOVATION PROJECT, CHANGE ORDER #1 Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the following Change Order #1 be approved and that the County Judge be authorized to execute same, in the amount of $1,824.29 CHANGE ORDER AIA DOCUMENT C701 Distribution to: OWNER ❑ ARCHITECT ❑ CONTRACTOR ❑ FIELD ❑ OTHER ❑ PROJECT: CALHov.J CounlTL1 SArL. IOQX'J rn CHANGE ORDER NUMBER: (name,address) ZJ( 'b. &-,0r,3 �zT E /aYAGc 7-4-1-19-19 INITIATION DATE: CIL r(9-'o } TO (Contractor): t I (T(Z ARCHITECT'S PROJECT NO: S 31 F.D.bD)4 IL3 CONTRACT FOR: jf?%>(✓L of FoJD4st�n> F012r LA✓AC-1o. r"TX -f -f979 QILagLErN S eW D WFt'fr � '�(K.o P:,Ley't`S A•1' 'il"tC- I aJr.iDs�Ti � ..1 CONTRACT DATE: 1•`tJ4ee,1.4 1 I `I Z5+ You are directed to make the following changes in this Contract: (. ot'.Ii -rb-C IA)5.rALL T-jT N r•C-W fVOIJOATIoN tj LLFfQfL7-5 2 , Dr -A, -' �P.IStw1G-t �t-t-4£ �:XibrjltSLi 4vALt1, A0D CLDr71ay -rtt-E- C(tslC.rrS j. Npb TWO 5LIrn PS 4NSt DE flac gts1L VIA1/-( I PT Aep"Qcro LOC�7l orV �{ ADo 1Fl_ut'nrbI"3C�) To -T14C- 6�cTt�rzlz*t -to GRtairl rum 5�� I(�S i Not valid until signed by both the Owner and Architect. Signature of the Contractor indicates his agreement herewith„including any adjustment in the Contract Sum or Contract Time. The original (Contract Sum) ( ) was ........................... $ 17 r o 00 Net change by previously authorized Change Orders ................................... $ — ID The (Contract Sum) ( prior to this Change Order was $ 1 rj a°o - ' The (Contract Sum) will be (increased) ( ) bythis Change Order ......................................................... $ �� gZ4, Zq The new (Contract Sum) cluding this Change Order will be ... $ %24 7-11 The Contract Time will be (increased) ) by ftuc- (4S ) Days. The Date of Substantial Completion as of the date of this Change Order therefore is -1 v�,,..� 1$ 11954, (1 Authorized: pG LA�c- ALnN ,,o AacjTi7&'-T �i-�a CDNST2l]CTION CA�HDJN (�Ojn}re1 ARCHITECT CONTRACTpR OWNER �A2 t,�tLKEnK, Q.a, �a� 1�3 _2.(1 4,_ nn1rJ Address �T Address Address - Q /�Nii1J/U 1 O 1 )L I�/R✓.h(t A l -{ _%�cl 1 - vY I.itcVA,- A r IyA- -7 I J p 1 s BY BY BV DATE C>(, , Ztj - $ 4 DATE C)(, •Z9 4- nnrc '71 V-4V� AIA DOCUMENT G701 CHANGE ORDER APRIL 1978 EDITION AIA® THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, © 1978 D.C. 20006 G701 — 1978 681. Guadalupe -Blanco River Authority - Permits A motion was made by Commissioner Mikula, seconded by Commissioner Belk, and carried, that Calhoun County grant a permit to GBRA to install facilities as shown on the following instruments with the understanding that by the usage of such permit GBRA agrees that such facilities and the installation, maintenance and usage thereof shall be subject to all of the terms and provisions set out.in the original contract between GBRA and Calhoun County dated March 21, 1972 and recorded in Vol. R, Page 307 of the Commissioners' Court Minutes of Calhoun County, Texas and that GBRA agrees to be bound by all such terms and provisions. J I_ ":,:,nection Data (To oe Comp lei,>d by Operations) A. DATE: 7-2-84 B. Name of Customer Requesting Service: _,Harrell F._Dumas--- .__________ C. t.'umber of Connections hanied: One D. :ap Sheet Number: 4_ D20-C _ E. Customer Number to be assigned: 201885 — F. Prospects for Additional Customers to be served by the Proposed Line: , Relocation of water meter 7._ R,?view (To Be Completed by Ennii.rri:1q) _.aived by E,,cir,oerinc• P:ae --- - .'.."F;!ii�ed fol' Infa11:31 ion as SL'bmi ii.:d C. Recaomended for Installation as foIIo+-s: o„TE F = ;')r! of Installation (To Be Cempleied by Ope,31ions) , Installation =,pleied DATE °. Remarks: (If Installation differs from r:,,:::r3erJatioia) Pasted io "As Built Plans": Cp:r:3ticns: 682 Er.rine2rinc: --- I O; , 14 Th N D.nns 0 1885 el- i 13Th L — �A,,,Lcc6uyylo-o-) 6yy o I .� 69�k 26 122.5 683 I i MI o P oovc ST. I I . 1 `,P• I� - - - - - - - ----------� CALHOUN COUNTY F21!!tAl. V.AFFR SUPPLY SYSTEM 1. Connection Data (To Be Completed by Operations) A. DATE: 6/13/84 B. Name of Customer Requesting Service: Joe P. Chapa C. Number of Connections Wanted: One D. Map Sheet Number: D-13 E. Customer Number to be assigned: 182542 F. Prospects for Additional Customers to be served by the Proposed Line: ' 2. Engineering Review (To Be Completed by Engineering) A. Received by Engineering: Date B. Recommended for installation as submitted DATE SIGNATURE C: Recommended for installation as follows: DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (If Installation differs"from recommendations) 1 4. Posted to "As Built Plans": Operations: DATE SIGNATURE Engineering: DATE SIGNATURE 6s5 j \ 0 aP 69 \ ll, 442 1521 ' --- -�'.�:__�l � ",�.G„ \'ice' r ���� •. �, �. f f �' � .��. � , r �� ., , 151050 °6:-:' - `` ;.; � .. •..: Ar} UNBLE OIL 6 .U._.REFINERY CO. dote ' -1 \� \ ' . ' (�" 1✓�,� a z, ell f �l DI6TRIBUTION:__�;1r..ilYnUT ` 5 rrMBUTini�i Cv0rr..�_ 1. Connection Data (l"o l;e Compleiod by Oi:`r.,ri.•n:;) A. DATE:June 25. 1934 B. Name of Customer Requesting Service: Kay F. Crober C. Number of Connections Vanted: _ One_______ D— S D. 11ap Sheet Number: ..-----------_. _---___-- E. Customer Number to be assigned: 072543 _ F. Prospects for Additional Customers io be served by the Proposed Line: Z. Engineering Rev1ew (To Be Completed by Enginorr try) A. ;received by Engineering: Date R. P�c,�Irrnended for installation as subn,l per C. Reco!nrnended for Instal Iatioil as fol Ic:+s: 3. f?eport of Installation (To Be Completed by Ope r-❑i fr. InsIaIIation completed___ —_--_--------------- DATE S I Ct!A.TURE B. Remarks: (If Instal fat ion differs'from recommendations) ^. Posted to "As Bui It Plans": Operations PA IE Engi ner-i ng: Dr.TE 68 688 FLOOD INSURANCE ORDER - AMENDMENT Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the following Order be passed: AMENDED ORDER AN ORDER AMENDING AN AMENDED ORDER DATED SEPT. 16th.1977, AMENDING AN ORDER DATED MAY 13th ,1974, ENACTED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS, FOR THE PURPOSE PROVIDING LAND USE AND CONTROL MEASURES; PROVIDING FOR A BUILDING CODE, BUILDING REGULATIONS AND THE APPOINTMENT OF A BUILDING INSPECTOR; PROVIDING FOR BUILDING PERMIT APPLICATIONS THE ISSUANCE OF BUILD- ING PERMITS AND INSPECTION OF CONSTRUCTION IN PROGRESS; FAILURE TO COMPLY AND PENALTIES THEREFORE; PROVIDING FOR REPEAL OF ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH; PROVIDING FOR A CUMULATIVE PROVISION; AND PROVIDING FOR A SAVING CLAUSE. THE STATE OF TEXAS COUNTY OF CALHOUN On this the day of i. 1984, the Commissioners Court of Calhoun Col y, as; convened in cc_ Ig ,e sessions at the term of said Court, at the Courthouse in the City of Port Lavaca, Texas with the following members present, to -wit. County Judge Commissioner, Precinct No.1 Commissioner, Precinct No.2 Commissioner, Precinct No. 3 Commissioner, Precinct No. 4 and among other proceedings had, the following ORDER passed: Whereas, in order to achieve eligibility for parti- cipation in the National Flood Insurance Program, the Commissioners Court of Calhoun County, Texas did by its ORDER on May 13, 1974 enact land use and control measures, as well as various other minimum standards in accordance with the National Flood Insurance Act of 1968, as amended, which ORDER was submitted and approved by the Federal Insurance Administration whereupon the unin- corporated areas of Calhoun County were declared to be eligible to continue in the National Flood Insurance Program, and ' Whereas, by amendents of rules and regualtions under date of October 26, 1976, the Federal Insurance Administration, Department of Housing and Urban Development, did adopt certain rules and regulations that required amendment to said order dated May 13, 1974, in order to continue eligibility for the unincorporated areas of Calhoun County to participate in the National Flood Insurance Program: and Whereas, the Commissioners Court of Calhoun County, Texas did by its order dated September 16, 1977 amend its original order May 13, 1974, and Whereas, the Federal Insurance Agency has on Jan. 6, 1984 published a new Flood Insurance Study and new Flood Insurance Maps for Calhoun County, Texas and has required certain further amendments to the Calhoun County, Texas flood order, and 680 Whereas, said Commissioners Court, having considered the matter finds it appropriate to pass an amended order adopting land use and control measures and other standards, in order to continue to qualify the citizens of Calhoun County, Texas, not living within the boundaries of any incorporated city, town or village of said County to participate in the National Flood Insurance Program; Now, Therefore, It IS HEREBY ORDERED, ADJUDGED AND DECREED by the Commissioners Court of Calhoun County, Texas, that the following regulations shall be in full force and effect from and after the day of , 1984, I. Amend Section 111 (A) pg. 9 to read: The areas of special flood hazard identified by the Federal Emergency Management Agency in a scientific and engineering report entitled, "The Flood Insurance Study for the County of Calhoun," January 6th, 1984, with accompanying Flood Insiurance Rate Maps and Flood Boundary-Floodway Maps and any revisions thereto are hereby adopted by reference and declared to be a part of this ordinance. 2. Add to Section IV (B) (9): pg. 15 Floodways- located within areas of special flood hazard established in the report titled, "The Flood Insurance Study," dated January 6th, 1984, are areas designated as floodways. Since the floodway is an extremely hazardors area due to the velocity of flood waters which carry debris, potential projectiles and erosion potential, the following provisions shall apply: a.Encroachments are prohibited, including fill, new construction, substantial improvements and other developments unless certification by a registered professional engineer or architect is provided demonstrating that encroachments shall not result in any increase in flood levels during occurrence of the base flood discharge. b. If item (a) above is satisfied, all new construction and substantial improvements shall comply with all applicable flood hazard reduction pro- visions of this Section. ,c. Prohibit placement of any mobile home(s), except in an existing mobile park or subdivision. 3. Add to Definitions: pg. 6 Highest Adjacent Grade -- means the highest natural elevation of the ground surface prior to construction next to the proposed walls of a structure. 4. Delete Section IV (B) (7) and (8) pg. 15 in there entirety an enter a new IV (B) (7) page 15 to read as follows; 7. Standards of Areas of Shallow Flooding (AO and AH Zones): Located within the areas of special flood hazard established in Section 111 (A) are areas designated as shallow flooding. These areas have special flood hazards associated with base flood depths of 1 to 3 feet where a clearly defined channel does not exist and where the path of flooding is unpredictable and indeterminate: therefore, the following provisions apply: (A) All m=w construction and substantial improvements of residential structures have the lowest floor (including basement elevated above the highest adjacent grade at least as high as the depth number specified in feet on the community's FIRM (at least two feet if no depth number is specified). 690 pg. 2 (B) All new construction and substantial improvements of nonresidential structures shall: (i) have the lowest floor (including basement) elevated above the highest adjacent grade at least as high as the depth number specified in feet on the community's FIRM (at least two feet if no depth number is specified), or; (ii) together with attendant utilities and sanitary facilities be designed so that below the base flood level the structure is water -tight with walls substantially ' impermeable to the passage of water and with structural compoments having the capability of resisting hydrostatic and hydrodynamic loads and effects of bouyancy. (C) A registered professional engineer shall submit a certification to the Building Inspector that the standards of this Section, as proposed in Section VI -permit -procedures are satisfied. (D) Require within Zones AH and AD, adequate drainage pathes around structures on slopes, to guide floodwaters around and away from proposed structures. Renumber Sec. IV (B) (9) as Sec. IV (B) (8) Delete Section IX Page 25 in its entirety and add a Section IX to read as follows; Violations and Penalties: Any persons, firm, corporation or agent who shall violate a provision of this regulation, or fail to comply therewith, or with any of the requirements thereof, or who shall erect, construct, or alter, any structure, or has erected, constructed, altered or repaired a building or structure in violation of the detailed statement or drawing submitted and approved thereunder, or any utility company or utility district furnishing services which shall make a permanent connection ' to a non -conforming structure without approval of the Building Official,shall be guilty of contempt of 1:he Commissioners' Court of Calhoun County, each and every day or portion thereof during which any violation of any of the provisions of this regualation is committed, or continued. The Building Inspector is authorized to file with the County Clerk a motion suggesting contempt for failure to comply with these regulations. After filing, said motion shall be presented to the County Judge who shall set a day and time for the Respondent to appear and show cause before the Commissioners' Court why he should not be held in contempt, which time shall not be less than 20 days from the date of filing of said motion, whereupon the clerk shall issue a citation and notice of setting for service upon said Respondent. At said hearing Respondent shall be accorded the right of Counsel, right of confrontation, the right to summon and examine witnesses, and to testify and offer evidence in his behalf. If after such hearing before the Commissioners' Court he should be held to be in violation of the regulations and in contempt of the orders of this Court as expressed in these Regualtions, then he may be punished by a fine not to exceed $200.00 for each offense per day or by imprisonment not to exceed twenty-four hours for each offense. ' 7. The provisions of this Order as set out above shall be deemed cumulative of the provisions and regulations contained in the orders heretofore enacted by the Commissioners Court of Calhoun County, Texas, and the general laws of the State of Texas pertaining thereto, save and except that where the provisions of this Order and any other order heretofore enacted are in conflict with the provisions hereto, then the provisions contained hen-ih shall prevail. pg • 3 �n1 8. It is specifically declared to be the intention of the Commissioners Court that the sections, paragraphs, sentences, clauses and phrases of this Order are severable, and if any phrase, clause, sentence, paragraph or section of this Order shall be decl.ared unconstitutional or invalid by valid judgment or decree of any Court of competent jurisdiction, such unconstituionality or invalidity shall not affect any of the remaining phrase, clauses, sentences, paragraphs and sections of this Order, since the same would have been enacted by the Commissioners Court without the incorporation in this Order of any unconstitutional or invalid , phrases, clauses, sentences, paragraphs or sections. 9. EFFECTIVE DATE. This Order shall be in full force and effect from and after its approval by the Commissioners' Court. The above Order being read, it was moved and seconded that -.ame pass. Thereupon, the question being called for, the following members of the Court voted "AYE": County Judge Commissioner, Precinct No. 1 Commissioner, Precinct, No. 2 Commissioner, Precinct, No. 3 Commissioner, Precinct, No. 4 And the following voted "NO": PASSED AND APPROVED this they c `day 1984 COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: By: ATTEST: R4ph Wyatt, Coun" Judge M4.Pk ,*J Mary L is Mct-ahan, County Clerk pg.4 692 INDEPENDENCE DRIVE - NAME, SPEED LIMIT AND TRAFFIC CONTROL SIGNS Motion by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that the following order be adopted and entered: THE STATE OF TEXAS X AN ORDER NAMING NEW COUNTY ROAD COMMONLY X REFERRED TO AS "LOOP ROAD"; DESIGNATING X SPEED LIMIT AND TRAFFIC CONTROL SIGNS IN X SAID ROAD, COMMISSIONER PRECINCT #2, OF COUNTY OF CALHOUN X CALHOUN COUNTY, TEXAS On this the day of July, 1984, the Commissioners Court of Calhoun County, Texas, met in its regular session and among other proceedings the following Order was passed by said Court, to -wit: WHEREAS, a new road has been constructed in Calhoun County relieving traffic congestion in and around Calhoun County High School and obtaining a connection between Half League Road, the same being Farm to Market Road 3084 and Six Mile Road, being Farm to Market Road 1090, and a name has to be designated for such road; and WHEREAS, under Section 169(a), Article 6701d of the Vernon's Texas Civil Statutes, the Commissioner Court of any county, with respect to county highways or roads outside the limits of the right-of-way of any official designated or marked highway, road or street of the State Highway System and outside the limits of any incorporated city, town or village is authorized by Order of the County Commissioners Court entered upon its records to designate speed limit upon the basis of an engineering and traffic investigation as that delegated to the State Highway System; and WHEREAS, this court having obtained a report of Ben Bohuslav, Traffic Engineer 'of the Texas Highway Department, of his traffic investigation and evaluation of above mentioned road, and having determined from such report that the speed of forty-five (45) miles per hour would be a reasonable and prudent speed. NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONER COURT OF CALHOUN COUNTY, TEXAS: Section 1. That "Independence Drive" be the official designated name for above road, to correlate with the Texas Sesquicentennial Celebration. Section 2. That the speed limit shall be forty-five (45) miles per hour; and evidence that any person has driven a vehicle on said road in excess of the applicable speed limit as above set out shall be prima facie evidence that the speed is not reasonable or prudent and that it is unlawful; and upon conviction therefor, any such person shall be punished as prescribed in Article 6701d Vernon's Texas Civil Statutes; and this Order shall become effective immediately. Section 3. That, for the purpose of implementing the foregoing, proper signs shall be erected as follows: (a) Placement of 1 stop sign on Independence Drive at its intersection ' with FM 1090 (Six Mile Road). (b) Placement of 1 stop sign on Independence Drive at its intersection with FM 3084 (Half League Road). (c) Placement of 1 stop sign on Sandcrab Blvd. at its intersection with Independence Drive. ADOPTED, APPROVED & PASSED in open court on this ,� day of July, 1984. R.E.-yatt, County i3joee County Judge ATTEST: �� // M"t Mary Lo's Mom, County Clerk 693 COMMISSION STATE DEPARTMENT OF HIGHWAYS ENGII.'EER-DIRECTOR ROBERT C. LANIER, CHAIRMAN AND PUBLIC TRANSPORTATION MARK G. GOODE ROBERT H. DEDMAN ' JOHN R. BUTLER, JR. P. 0. Box 757 Yoakum, Texas 77995 July 6, 1984 . IN REPLY REFER TO FILE NO. Honorable R. E. Wyatt County Judge, Calhoun County 211 S. Ann Street Port Lavaca, Texas 77979 Dear Judge Wyatt: This is in reference to your letter of June 29, 1984 requesting an engineering ' speed study along the new county road located between FM 1094 (Half League Road and FM 1090 (Six Mile Road) in Precinct 2 of Calhoun County. Please be advised that on July 5, 1984, our Maintenance Engineer Ben Bohuslav did an engineering investigation along this road. Mr. Bohuslav also has traffic engineering responsibilities. Based on his investigation, it is our recommen- dation that a 45 MPH speed zone be established along this county road. In addition to our speed survey, we recommend the erection of Stop Ahead signs to the approaches of FM 1094 (Half League Road) and FM 1090 (Six Mile Road). We also recommend the installation of curve signs with a 35 MPH advisory speed along a section of this county road. These additional signs are indicated on the attached sketch. If you desire further information, please advise. BWB:jt Attachment cc: W. F. Moehlman Olen Tschatschula Sincerely yours, amer District Engineer R36 Hf SEMI SI 114, . 694 / / / / / XR�O SHERIFF FIELD PLACE'W3-la t300' FROM OSTOP"SIGN� /% Q \ FPQ 35 / 11 SPEE , R2-I � Guwun G,u so" 51 JJ c.o / 40 R06LE • A� 35 Ykt v.rk 2m 3t J 2 "A 7�� PORT LAVACA �Ov Pop 10.911 \ c 06A P 1090 \ sip C.M.WYll 9 \\ (p �MY G V yVA ELECTION JUDGES & ALTERNATES AND DESIGNATION OF POLLING PLACES Motion -by Commissioner -Belk, seconded by Commissioner`Mikula; and carried, that the following persons be named Election Judges and Alternate Judges and the following places be designated as polling places: Absentee Canvassing Judge Mrs. George Fred Rhodes Election Precinct No. 1 Mrs. G. C. Boyd, Judge Courthouse Annex Mrs. Martha Boone, Alt. Election Precinct No. 2 Mrs. Leo Wilborn, Judge , Agriculture Bldg. Mrs. Robt. Walthall, Alt. Election Precinct No. 3 Mrs. Martin Dolezal, Judge Jackson Elem. School Mrs. Joe Delgado, Alt. Election Precinct No. 4 Mr. Gene Morris, Judge Prct. 1 Whse., Magnolia Beach Mr. Ralph Webb, Alt. Election Precinct No. 5 Mrs. Leona Reed, Judge Appraisal Dist. Office Mrs. Antonia Reyes, Alt. Election Precinct No. 6 K. A. Wallace, Judge Travis Middle School Foyer Mrs. Ed Vela, Alt. Election Precinct No. 7 Mrs. Fred Marek, Judge Prct. 2 Whse., Six Mile Mrs. Gladys Mikula, Alt. Election Precinct No. 8 Mrs. Gene Barnett, Judge Texas Hwy. Dept. Office Mrs. Dan Grundhoefer, Alt. Election Precinct No. 9 Mrs. Charles Moore,Jr.,Judge , Housing Auth. Community Room Mrs. Mary Louise Pina, Alt. Election Precinct No. 10 Mrs. Frances Adame, Judge Rice Farmers' Inc. Office Mrs. Antonio Guzman, Alt. Election Precinct No. 11 Leo Velasquez, Judge Travis Middle School Science Bldg. Mrs. John Burleson, Alt. Election Precinct No. 12 Mrs. S. A. Bradley, Judge Farmers' Gin Office Mrs. Johnnie Blinka, Alt. Election Precinct No. 13 Mrs. Oleta Rutherford, Judge School District Office Mrs. Lester Priddy, Alt. Election Precinct No. 14 Mrs. J. W. Carr, Judge First Baptist Church Mrs. Lindy Forster, Alt. Election Precinct No. 15 Mrs. Carl Partlow, Judge Pt. Lavaca Marine Service Officer Mrs. LaVonne Burgess, Alt. Election Precinct No. 16 Ervin Hermes, Judge Olivia Community Center Mrs. Frances Peterson, Alt. ' Election Precinct No. 17 Mrs. Larry Hamilton, Judge Point Comfort City Hall Mrs. Bernice Harberson, Alt. Election Precinct No. 18 Mrs. L. C. Gossett, Judge Roosevelt Elem. School Mrs. Dorothy Caraway, Alt. 696 Election.Precinct No. 19 Hugo Sturm Residence Election Precinct No. 20 Calco Grain Co. Office Election Precinct No. 21 Prct. 4 Whse., Seadrift Election Precinct No. 22 Port O'Connor Fire Station Election Precinct No. 23 Moreman Gin Office Mrs. Hugo Sturm, Judge Mrs. Marion Smith, Alt. Mrs. Harold Evans, Judge Mrs. Judy Nunley, Alt. Mrs. J. R. Gaskamp, Judge Mrs. Lucille Gohlke, Alt. Mrs. Clara Thumann, Judge Mrs. Pauline Gonzales, Alt. Mrs. Janet Custer, Judge Mrs. Hazel Priest, Alt. WEST SIDE CALHOUN COUNTY NAVIGATION DISTRICT - COMMISSIONERS Motion by Commissioner Hahn, seconded by Commissioner Belk,.and carried, that Walter Pilgram, Ray Childress and Kenneth Clark be named Commissioners for West Side Calhoun County Navigation District. APPROVAL OF MINUTES Minutes of the Commissioners' Court meetings held on and 26th, 1984 were read, whereupon a motion was made Belk, seconded by Commissioner Lindsey, and carried, be approved as read. ACCOUNTS ALLOWED - COUNTY June llth, 18th by Commissioner that said Minutes Claims totalling $48,300.38 and $282,124.24 were presented by the County Auditor and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and car- ried that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $3,865.34 were presented after reading and verifying same, a motion Belk, seconded by Commissioner Lindsey, and be approved for payment. TAX ASSESSOR -COLLECTOR MONTHLY REPORT by the County Auditor and was made by Commissioner carried, that said claims The Tax Assessor -Collector presented his report for the month of May and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Belk, and carried, that said report be approved. 69 i COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her report for the month of June and after reading and verifying same a motion was made by Commissioner Belk, seconded by Commissioner Hahn, and carried, that said report be approved. THE COURT RECESSED UNTIL FRIDAY, THE 13TH, AT 10:00 A. M. FRIDAY, JULY 13, 1984,, 10:00 A. M. ALL MEMBERS PRESENT JUSTICE OF THE PEACE PRECINCT NO. 4 - RESIGNATION, APPOINTMENT OF RE- PLACEMENT AND APPROVAL OF BOND Charles P. Chatham Justice of the Peace, Pct. 4 Rt. 1, Box 40 Seadrift, Texas 77983 July 9, 1984 Oscar Hahn Commissioner, Prct. 4 Seadrift, Texas 77983 Dear Mr. Hahn: I would like to inform you that due to my health and the operation , that I have to have, I cannot continue with my job as Justice of the Peace, Prct. 4. I have enjoyed the job, and hope that I serve everyone fairly. I have got to step down immediately because I will probably be put in the Hospital on Tuesday and will not be able to continue, so try to find a replacement immediately, Please. Thank you, (s) Charles P. Chatham C. P. Chatham Upon motion by Commissioner Hahn, seconded by.Commissioner Mikula, and carried, the resignation of Charles P. Chatham as Justice of the Peace, Precinct No. 4 was,accepted. Upon the motion of Commissioner Hahn, seconded by Commissioner Belk, and carried, Margaret Chatham was appointed Justice of the Peace, Pre- cinct No. 4 and her bond approved. BIDS AND PROPOSALS - OIL, GAS & MINERAL LSE., SANITARY LANDFILL Concerning bids which were opened on Monday, the 9th day of July, a motion was made by Commissioner Mikula, seconded by Commissioner Hahn and carried, that the bids be tabled until August 17th. Me* BIDS AND PROPOSALS - PICK-UP TRUCKS, PRECINCTS 1 & 3 Concerning bids which were opened on Monday, July 9th, a motion was made by Commissioner Belk, seconded by Commissioner Lindsey, and carried,that all bids be rejected. BIDS AND PROPOSALS - ROOF REPAIR, COUNTY BUILDINGS ' Concerning bids.which were opened on Monday, July 9th, a motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the low bid of Port Enterprises, Inc, be ac- cepted and the County Judge be authorized to execute a contract with Port Enterprises, Inc. CONTRACT DOCUMENTS FOR THE REPAIRS TO ROOFS OF VARIOUS CALHOUN COUNTY BUILDINGS PORT LAVACA, TEXAS r TABLE OF CONTENTS I. INVITATION TO BID II. INFORMATION FOR BIDDERS III. BIDDER'S PROPOSAL III -A. FORM OF CONTRACT IV. GENERAL CONDITIONS V. SPECIAL CONDITIONS VI. SPECIFICATIONS Page No. 2 700 (Contract Documents for Repairs to Roofs) INVITATION TO BID YOU ARE HEREBY INVITED TO BID ON THE REPAIRS TO ROOFS OF VARIOUS CALHOUN COUNTY BUILDINGS. YOU ARE REMUESTED TO SUBMIT YOUR BID ADDRESSED TO: County Auditor County of Calhoun, Texas 211 S. Ann - County Courthouse Port Lavaca, Texas 77979 IN A SEALED ENVELOPE PLAINLY MARKED: "SEALED BID - REPAIRS TO ROOFS OF VARIOUS CALHOUN COUNTY BUILDINGS - TO BE OPENED 10:00 AM, JULY 9, 1984" BIDS WILL BE RECEIVED IN THE OFFICE OF THE COUNTY AUDITOR UNTIL 10:00 AM, MONDAY, JULY 9, 1984 AT WHICH TIME BIDS WILL BE PUBLICLY OPENED AND READ, ALOUD IN THE REGULAR MEETING ROOM OF COMMISSIONERS COURT. BIDS RECEIVED AFTER THE DESIGNATED TIME WILL BE RETURNED UNOPENED. THE COMMISSIONERS' COURT RESERVES THE RIGHT TO WAIVE ' TECHNICALITIES, REJECT ANY OR ALL BIDS, TO ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY AND TO BE THE SOLE JUDGE IN DETERMINING WHICH BIDS WILL BE MOST ADVANTAGEOUS TO THE COUNTY. BY ORDER OF THE COMMISSIONERS' COURT. 0 R. E. WYATT COUNTY JUDGE %) H. COMISK9,Y, JR. TY AUDITOR Page No. 3 701 (Contract Documents for Repairs to Roofs) II. 'INFORMATION FOR BIDDERS I. Contract Documents - The "Invitation to Bid," the "Information for Bidders," the "Bidder's Proposal," the "Form of Contract," the "General Conditions," the "Special Conditions," and the "Specifications" are the Contract Documents that will form the Contract. Bidders must examine each of the Contract Documents, arrange for a site visit, inform themselves of the conditions, and make their own estimates of the facilities and difficulties attending the execution of the work. 2. Date and Place for Opening Bids - Sealed proposals for performing the work shall be received by The Calhoun County Commissioner's Court, 210 S. Ann, Port Lavaca, Texas, at 10 A.M. on July 9, 1784, at which time and place the bids will be publicly opened and read. The awarding of the Contract, if awarded, will be made by the Calhoun County Commissioner's Court as soon thereafter as practicable. 3. Printed Form for Proposals - All Proposals must be made upon the blank form of Proposal attached hereto, and should give the amounts bid for the work, both in words and in figures, and must be signed and acknowledged by the ' bidder, in accordance with the directions in the Proposal. In order to insure consideration, the Proposal should be enclosed in a sealed envelope marked "Proposal for the Repair to Roofs of Various Calhoun County Buildings to be opened at 10:00 AM on July 9, 1984," showing the return address of the bidder and addressed to the Calhoun County Commissioner's Court, Calhoun County Courthouse, 210 S. Ann, Port Lavaca, Texas 77979. If the Proposal is made by a partnership, it shall contain the names of each partner and shall be signed in the firm name, followed by the signature of the person authorized to sign. If the proposal 1s made by a corporation, it shall be signed by the name of the corporation, followed by the written signature of the officer signing, and the printed or typewritten disignation of the office he holds in the corporation, together with the corporate seal. All blank spaces in the Proposal Form shall be properly filled in. 4. Omissions and Discrepancies - Should a bidder find discrepancies in, or omissions from, Contract Documents or should be in doubt as to their meaning, he should at once notify the County Auditor, who may send a written instruction to all bidders. 5. Acceptance or Rejection of Proposals - The owner ' reserves the right to reject any or all Proposals. Without limiting the generality of the foregoing, any Proposal which is incomplete, obscure, or irregular may be rejected; any Proposal having erasures or corrections in Page No. 4 702 (Contract Documents for Repairs to Roofs) the price sheet may be rejectedl any Proposal which omits a bid an any one or more items may be rejected. ' 6. Acceptance of Proposals and Its Effect - Within 30 days after the opening of the Proposals, the owner will act upon them. The acceptance of a Proposal will be a notice in writing signed by a duly authorized representative of the owner, and no other act of the owner shall constitute the acceptance of a Proposal. The acceptance of a Proposal shall bind the successful bidder to execute the Contract and to be responsible for liquidated damages as provided in Paragraph 7. The rights and obligations provided for in the Contract shall become effective and binding upon the parties only with its formal execution. 7. Time for Executing Contract and Damages for Failure to Execute - Any bidder whose Proposal shall be accepted will be required to appear at the office of the owner in person, or, if a firm or corporation, a duly authorized representative shall so appear, and to execute the Contract within ten (10) days after notice that the Contract has been awarded to him. Failure or neglect so to do shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Owner for such breach will include loss from interference with his construction program and other items whose accurate amount will be difficult or impossible to compute. The amount of the Bid Bond accompanying the Proposal of such bidder shall be retained by Calhoun ' County as liquidated damages for such breach. S. Time for Beginning and Completing the Work - The Contractor shall commence the work within seven (7) calender days after the date specified in the Notice to Proceed given to him by Calhoun County to commence work, and shall complete the work within thiry (30) days after the Execution of the Contract. 9. Prices - In the event of discrepancy between the prices quoted in the Proposal in wards and those quoted in figures, the words shall control. The prices are to include the furnishing of all materials, plant, equipment, tools, scaffolds, and all other facilities, and the performance of all labor and services necessary or proper for the completion of the work, except such as may be otherwise expressly provided in the Contract Documents. 10. Interpretations and Addenda - No oral interpretations shall be made to any bidder as to the meaning of any of the Contract Documents, or to be effective to modify any of the provisions of the Contract Documents. Every request for an interpretation shall be made in writing and ' addressed and forwarded to Ben H. Comiskey, Jr., County Auditor, Calhoun County Courthouse, 211 S. Ann, Port Lavaca, Texas, 77979. Page No. 5 703 (Contract Documents for Repairs to Roofs) 11. Postponement of Date for Presenting and Opening ' Proposals - The owner reserves the right to postpone the date for presentation and opening of Proposals and will give written notice of any such postponement to each prospective bidder. 0 0 Page No. 6 704 To From (Contract Documents for Repairs to Roofs) BIDDER'S PROPOSAL The Calhoun County Comis9sioner's Court Port Enterprises, Inc. P.O. Box 447 Port Iavaca, TX 77979 u The undersigned general contractor, in compliance with your "Information for Bidders" for the Repair to Roofs of Various Calhoun County Buildings having examined the specifications for same, and the site of the proposed project, and being familiar with all of the conditions surrounding the construction of the proposed project, herewith proposes to furnish all labor, supervision, materials, tools, equipment, loading, unloading, hauling, taxes, insurance, and all other things necessary to perform the same in accordance with the specifications for the following lump sum price: TOTAL FOR ALL BUILDINGS $ 32,756.00 THE TOTAL BID IS BROKEN DOWN AS FOLLOWS: 1. Low Roof Area at Base of High Roof - Champ Traylor Memorial Hospital 2. Court House Annex 3. Health Clinic Building 4. Library Building 5. Lower Rear Portion of Roof ' Area Next to Virginia St. - Champ Traylor Memoriai Hospital $ 7,142.00 ---------------- $ 14,500.00 ---------------- $ 3,542.00 ---------------- $ 3,100.00 ---------------- $-- 4,472.00 Upon receipt of notice of acceptance of this bid, I will execute the Contract withing ten (10) days, and deliver a performance and payment bond, as required, for the faithful execution of the Contract. AAttaOge,d i0s a bid bond in the amount of 5% of the maximum possible bid amount. ------------------------- dollars, which is to become the property of the Owner, in the event that the Contract and Contract Bonds are not executed within the time set forth above, as liquidated damages for the delay and additional work caused therby. Respectfully submitted, ----- Ronny E. Barnett, President B�'------ ------------------ Port Enterprises, Inc. ----- P_n_ BcnL"I----------- Port Iavaca, TX 77979 Page No. 7 705 (Contract Documents for Repairs to Roofs) III -A CONTRACT THE STATE OF TEXAS , COUNTY OF CALHOUN This contract made and entered into by and between Calhoun County, Texas, hereinafter called OWNER, and Port Enterprises, Inc. P.O. Box 447 Port Lavaca, Texas 77979 hereinafter called CONTRACTOR, of Calhoun_---_ County, Texas, WITNESSETH: That Contractor, in consideration of the premises hereinafter set forth agrees and contracts with Owner to furnish all supervision, labor, materials, tools, equipment, loading, unloading, hauling, taxes, insurance, performace bond, payment bond and all other things necessary to construct and complete the Repairs to Various Calhoun County Buildings in accordance with the specifications and other contract documents as itemized in Paragraph 1 of "Information For Bidders," all in accordance with the following terms and provisions, towit: I. Notwithstanding anything contained in any of the contract documents which might be construed to the contrary, it is controllingly provided that Contractor shall commence work: within seven M' consecutive calendar days from date of the execution of this contract and shall complete the work within thirty (30) consecutive calendar days from the date work was commenced, a reasonable allowance to be made, however, in case of bad weather. II. Said work shall be under the supervision of Leroy Belk, County Commissioner, Precinct Number One (1), Calhoun County, Texas, the OWNER'S REPRESENTATIVE. In consideration of the performace by Contractor of all of his/its obligations herein set out, Owner agrees to pay to Contractor the sum of ___Thi_r_ty_two thousa dy�_pygn]UMd b fifr -qix pQ11aXa________ Dollars ($ 32,756.00 ), which sum shall be payable in the following manner: Progress payments shall be made in accordance with the provisions , of Paragraph 21 of "Special Conditions". Upon completion of the work Page No. 8 ", 06 (Contract Documents for Repairs to Raofs) and acceptance thereof by Owner, the balance owing on said contract sum shall then be due and payable by Owner to Contractor. IV. Contractor shall clean up the debris resulting from the work on a daily basis. ' V. This Contract is performable in all its parts in Calhoun County, Texas. EXECUTED on this At'tl�_ day of _July 19B4. CALHOUN COUNTY, TEXAS By-- —L_�� Ra ph E. Wyatt County Judge OWNER ATTEST Mary ois McMahan County Clerk Port Enterprises, Inc. Page No. 9 707 (Contract Documents for Repairs to Roofs) IV. GENERAL CONDITIONS I The "Standard General Conditions of the Construction Contract", jointly issued by "Professional Engineers in Private Practice," a practice division of the "National Society of Professional Engineering"; and by "American Consulting Engineers Council"; and by "Construction Specifications Institute"; latest edition, are hereby, except as same be inconsistent with the Special Conditions herewith, made a part of the Contract Documents to the same extent as if written out in full. Page No. 10 408 (Contract Documents for Repairs to Roofs) ' IV. SPECIAL CONDITIONS 1. General - The provisions of this section of the specifications shall govern in event of any conflict between them and the "General Conditions of the Construction Contract," otherwise the General Conditions shall remain in effect. 2. Owner: The word "Owner" in these specifications shall be understood as referring to Calhoun County, Texas. 3. Scope of Work - This contractor shall furnish all labor, supervision, materials (except as otherwise noted), tools, construction equipment, loading, unloading, hauling, taxes, insurance, and all other things necessary to complete the Repair to Roofs of Various Calhoun County Buildings, in strict accordance with the specifications of which are made a part here of. 4. Location of Project: This project is located at the ' following locations: A. Champ Traylor Memorial Hospital 810 N. Ann Port Lavaca, Texas B. Court House Annex 201 W. Austin Part Lavaca, Texas C. Health Clinic 131 W. Hospital Port Lavaca, Texas D. Library 301 S. Ann Port Lavaca, Texas 5. Performace and Payment Bond - The contractor shall submit a Performance and Payment Bond in an amount equal to 100% of the contract price to insure the faithful performance of the contract and the payment of all obligations arising there under. ' 6. Specifications - Titles to divisions and paragraphs in these contract documents are introduced merely for convenience and are not to be taken as part of the Specifications and are, furthermore, not to be taken as a correct and complete segregation of the several units for material and labor. No responsibility either direct or implied, is assumed by the OWNER for omissions or duplications by the Contractor or his sub -contractor, due Page No. 11 709 (Contract Documents for Repairs to Roofs) to real or alleged error in the arrangement of matter in these contract documents. 7. Bond and Insurance Requirements - Prior to commencement of work an the project, Contractor shall be required, at Contractor's expense, to comply with the following bond , and insurance requirements: A. Bond Requirements - In accordance with Article 5160, Vernon's Texas Civil Statutes, furnish Calhoun County, Texas with a Performance Bond in the amount of the contract conditioned upon the faithful performance of the work in accordance with the plans, 'specifications, and contract documents. Said bond shall be solely for the protection of Calhoun County, Texas. In accordance with Article 5160, Vernon's Texas Civil Statutes, furnish Calhoun County, Texas with a Payment Bond, in the amount of the contract, solely for protection of all claimants supplying labor and material in the prosecution of work #provided for in the contract, for the use of each such claimant. B. Insurance Requirements - Furnish Calhoun County, Texas with a certificate of insurance, containing a ten-day cancellation clause, showing the Contractor as the named insured and showing at least the following coverages: a. Workmens Compensation and Employers Liability; Compensation - Statutory; Employers Liability - $100,000.00. , b. Comprehensive General Liability; Include Independent Contractor's Liability; Contractual Liability; Completed Operations and Products Liability all on the occurrence basis, with Personal Injury Coverage and broad form Property Damage. Completed Operations Liability ehall be kept in force for at least one year after the date of final completion. AN ADDITIONAL INSURED ENDORSEMENT INCLUDING CALHOUN COUNTY AND ALSO ALL COUNTY COMMISSIONERS AND THE COUNTY JUDGE, INDIVIDUALLY, AS ADDITIONAL INSUREDS IS REQUIRED; Bodily Injury or Death: $100,000.00 Per Person, $300,000.00 for any single occurrence; Property Damage: $100,000.00 for any single occurrence. C. Automobile and Motor Driven Vehicles and Equipment WITH AN ADDITIONAL INSURED ENDORSEMENT INCLUDING CALHOUN COUNTY AND ALSO ALL COUNTY COMMISSIONERS AND THE COUNTY JUDGE, INDIVIDUALLY, AS ADDITIONAL INSUREDS: Bodily Injury or Death - $100,000.00 per person; $300,000.00 for any single occurence; Property Damage -$100,000.00 for any single occurence. d. Builders Risk Insurance in amount of the contract price, including, but not limited to, fire, , lightning, windstorm, hurricane and hail. Page No. 12 710 (Contract Documents for Repairs to Roofs) 7a. Contractor shall protect, indemnify and hold County free and harmless from and against any and all claims, demands and causes of action of every kind and character ' (including the amounts of judgments, penalties, interest, court costs and legal fees incurred by County in defense of same) arising in favor of governmental agencies, or third parties, including, but not limited to, employees of Contractor, on account of permits, claims, debts, personal injuries, deaths or damages to property, and, without limitation by enumeration, all other claims or demands of every character occurring or in any wise incident to or in connection with or arising out of the covenants to be performed by Contractor under and pursuant to the terms of this contract. S. Site Investigation - The information contained in the specifications in regard to existing roof, and roof structures, dimensions and any quantities based thereon is furnished solely for the convenience of the contractor as the best information available at this time. The accuracy of this information is not guaranteed and its use in no way relieves the contractor or others of any responsibility for loss due to inaccuracies or deviation therefrom which may be encountered. The contractor shall arrange with the Owner's Representative for a site visit and at this time carefully examine the site and satisfy himself about all conditions which can in any way affect the work or the cost thereof. The contractor shall be ' required to take over the site, execute the work, and deliver the completed project in accordance with the specifications. 9. Responsibility Regarding Existing Utilities and Structures - The contractor shall be held responsible for any damage to, and protection of, existing utilities and structures. For protection of himself and the ❑wner, the Contractor shall make a survey of all existing structures and locate and identify, via written notes and/or sketch, any existing cracks and damage to that structure. 10. Tools and Equipment - If, at anytime before commencement or during the progress of the work, tools, or equipment appear to the Owner's Representative to be insufficient, inefficient, or inappropriate to secure the quality of the work required or the proper rate of progress, the Owner's Representative may order the Contractor to increase their efficiency to improve their character, to augment their number, or to substitute new tools or equipment as the case may be, and the Contractor must conform to such order; but failure of the Owner's Representative to demand such improvements shall not relieve the Contractor of his obligation to secure the quality of work and the rate of ' progress necessary to complete the work within the time required by the Contract to the satisfaction of the Owner. 11. Sanitary Facilities for Construction Force - Portable toilet facilities at the job site are to be supplied by Page No. 13 711 (Contract Documents for Repairs to Roofs) the contractor for use by the contractor's work force, the owner, and the owner's representative. It shall be well ventilated, but provide proper concealment, and shall be kept scrupulously clean at all times by the contractor. ' The facilities shall be removed and the site restored to its original condition upon completion of the work. 12. Reference to Other Specifications - Where reference is made to specifications such as A.S.T.M. or A.C.I., the latest edition shall be used. 13. Subcontractor - If the contractor is subletting any portion of this work, it shall 'be to experienced specialists approved by the Owner's Representative. Within seven (7) days after being awarded the contract, the Contractor shall submit a list of all Subcontractors and vendors he plans to utilize in the course of this work, to the Owner's Representative for approval. 14. Disposal of Surplus Materials - Surplus material not required for use in the work and not otherwise specifically covered by the specifications shall become the property of the contractor for his disposal. 15. Fire and Fire Protection - The contractor shall maintain dry chemical -type fire extinguishers on the job at all times. Avoid Fire hazards by staring combustibles carefully and cleaning up daily. In the event of fire, I the City Fire Department shall be called at 911. The Owner shall be notified next. 16. Clean-up - The contractor shall at all times, keep the site and structures, facilities, or improvements thereon, free from accumulations of waste material, debris or rubbish caused by his employees, the employees of sub -contractors, or the work; at the completion of the work and before final acceptance and final payment, he shall remove from the site all tools, scaffolding, surplus material, temporary structures, and debris and shall leave the site and his work "broom clean" or it's equivalent unless otherwise noted an the specifications. Removed material shall not be deposited on adjacent roof tops nor the ground below unless prior approval from the Owner is obtained. 17. Temporary Utilities - Existing electric service is available at the site and will be furnished by the owner. 18. Progress Chart - The Contractor shall within fourteen (14) days after the award of the contract, prepare and submit to the Owner's Representative for approval, a practicable schedule showing the order in which the contractor proposes to prosecute the work, the dates on , which he will start the various major elements of the project (including the procurement of materials, plant, and equipment) and the dates contemplated for completeion of the same. The schedule shall be accompanied by a Page No. 14 ?19 (Contract Documents for Repairs to Roofs) ' progress chart of suitable scale to indicate approximately the percentage of work scheduled for completion at any time. The contractor shall enter on the chart the actual progress at the end of each week, or at such other intervals as may be directed by the Owner's Representative and shall deliver three copies thereof to the Owner's Representative. 19. Guarantee - The contractor shall deliver to the Owner's Representative upon completion of all work under the contract his written guarantee made out to the Owner and in form satisfactory to the Owner's Representative guaranteeing (and he does hereby guarantee) all of the work under the contract to be free from faulty materials in every particular, and free from improper workmanship, and against injury from proper and usual wear, and agreeing (and he does hereby agree) to replace or execute without cost to the Owner such work as may be found to be improper or imperfect and to make good all damage caused to the other work or materials, due to such required replacement or re -execution. This guarantee shall be made to cover (and does cover) a period of one (1) year from the date of completion of all work under the contract, as evidenced by the Owner's Representative final certificate or for a longer period where so stipulated in the contract ' documents. This guarantee must be furnished to the Owner's Representative and approved by him before acceptance and final payment is made. Neither the final certificate, nor payment, nor any provision in the Contract Documents shall relieve the Contractor of responsibility for neglect or faulty materials or workmanship during the period covered by the guarantee. 20. Approval of Work - Wherever it is stated that a phase of work must be approved by the Owner's Representative before further work may proceed, the approval of such work by the Owner's Representative does not relieve the contractor from the responsibility to construct, install or complete the work according to the specifications. 21. Payment - Should any of the provisions of Article 14 of the General Conditions be in conflict with the provisions of this section of the Special Conditions, the provisions of this section shall take 'precedence, otherwise the General Conditions shall stand. Application for progress payment shall be submitted by the Contractor to the Calhoun County Commissioner's Court during the first week of each month. Progress Payment shall be' made by the Owner to the Contractor during the third week of each month. Ten (10) percent retainage will be applicable to progress payments. The Owner will pay the Contractor for ' materials only once: In case of loss of materials, the Contractor shall be required to refurnish materials at his own expense. 22. Order Relating to Wages to be Paid an the Project and Related Matters - Whereas, the Comissioners Court of Page No. 15 713 (Contract Documents for Repairs to Roofs) Calhoun County, Texas proposes to enter into a contract for Repair to Roofs of Various Calhoun County Buildings; and Whereas, it is necessary that certain requirements be made regarding wages to be paid to the workmen on said project; and Whereas it was ordered on September 17, 1982, by the Commissioners Court of Calhoun County, Texas, the follow order relating to wages will be observed. 1. That the general prevailing rate of perdiem wages in Calhoun County for each craft or type of workman or mechanic needed on said project shall be based upon an hourly rate schedule, which hourly rates shall be not less than those set out below, towit: PREVAILING RATE OF PERDIEM WAGES FOR EACH CRAFT OR TYPE OF WORKMAN OR MECHANIC NEEDED ON ROOF REPAIRS TO VARIOUS CALHOUN COUNTY BUILDINGS. CRAFT Carpenter Carpenter Helper Roofer , Roofer Helper Painter/Wallpaper Hanger/Plaster Painter/Wallpaper Hanger/Plaster Helper - Air Conditioner Installer Electrician Electrician Helper Plumber Plumber Helper Carpet — Vinyl Layer BASIC HOURLY RATES $8.00 4.50 8.50 6.50 8.00 4.00 8.00 9.00 6.00 8.00 4.50 4.00 General Prevailing Rate for Overtime — 1 1/2 times basic rate; General Prevailing Rate for Holidays — 1 1/2 times basic rate. The above wage rates are,hereby ascertained to be the general prevailing rates in Calhoun County, Texas. 2. It shall be mandatory upon the contractor to whom the contract for such labor is awarded, and upon any subcontractor under him, if any, to pay not less than the above specified rates to all laborers, workmen and mechanics employed by him in the execution of such Page No. 16 714 (Contract Documents for Repairs to Roofs) contract. The Contractor shall forfeit as a penalty to Calhoun County the sum of Ten Dollars ($10.00) for each laborer, workmen or mechanic employed, for each calendar day, or portion thereof, such laborer, workmen or mechanic ' is paid less than the above stipulated rates for any work done under such contract, by him, or by any subcontractor under him. 3. Said contractor and each subcontractor shall keep, or cause to be kept, an accurate record showing the names and occupations of all laborers, workmen and mechanics employed by him, in connection with said project, and showing also the actual per diem wages paid to each such workmen, which record shall be open at all reasonable hours to inspection by this Commissioners Court, it officers and agents. 4. Nothing herein contained, however, shall be construed to prohibit the payment to any laborer, workman or mechanic employed on said project of more than the above specified general prevailing rate of wages. S. The Commissioners Court, its agents and officers, will take congnizance of complaints of all violations of the provisions of this order committed in the course of execution of such contract, and, when making payments to the contractor of monies becomeing due under such contract, shall withhold and retain therefrom all sums and amounts which shall have been forfeited pursuant to the provisions of this order; provided, however, that no sum shall be so withheld, retained or forfeited, except from the final payment, without a full investigation by this Commissioners Court. The Contractor may withhold from any subcontractor under him sufficient sums to cover any penalties withheld from him by this Commissioners Court on account of the said subcontractor's failure to comply with the terms of this order, and if payment has already been made to him, the contractor may recover from him the amount of the penalty or forfeiture in a suit at law, all as provided by Article 5159a of Vernon's Texas Civil Statutes, which aritcle is made a part hereof for all purposes. Page No. 17 715 (Contract Documents for Repairs to Roofs) VI. 'SPECIFICATIONS A. Low Roof Area at Base of High Roof, Champ Traylor Memorial Hospital Building, 810 N. Ann, Port Lavaca, Texas 77979: (1) Spud back gravel surface at the base of all fire walls, (2) Remove old base flashing, (3) Install a new cant board, (4) Apply one ply asbestos felt and one ply reinforced asbestos base flashing set into plastic cement over the cant. strip, (5) Flood area with hot bitumen and regravel. B. Court House Annex, 201 W. Austin, Port Lavaca, Texas: (1) Remove existing gravel surface, (2) Clean roof, repair blisters, and prime felts, (3) Torch on a single ply "Owens Corning Fiberglass" ' Derbigum roof over the old felts, (4) Torch on the Derbigum over the existing base +lashings, (5) Torch on the Derbigum around all exsisting penetrations. (6) Surface coat the finished roof with aluminum fibrated emulsion. C. Health Clinic, 131 W. Hospital, Port Lavaca, Texas: (1) Remove existing shingles, (2) Nail one 15# felt over decking, (3) Reuse the metal edging and vents, (4) Apply a 20 year fiberglass composition shingle over the new dry felt, (5) Replace the entrance flat roof with a new torch on single ply roof system. D. Library, 301 S. Ann, Part Lavaca, Texas: (1) Remove the gravel from the perimeter edges and both sides of the expansion joint, (2) Install a new expansion joint, (3) Restrip the edges with two plys of fiberglass- felts set into hot pitch, (4) Resurface these areas with hot pitch and gravel. ' Page No. 18 716 AIRPORT - GRANT APPLICATION Motion by Commissioner Mikula, seconded by Commissioner Belk, and carried, that the grant application to FAA to extend runway 14/32 at the Calhoun County Airport be amended to include complete renova- tion of the existing light system at an estimated cost of $82,000.00 which includes the lighting and Visual Approach Slope Indicator. IACCOUNTS ALLOWED - COUNTY Claims totalling $15,141.86 to ITG Constructions Company was pre- sented by the County Auditor and after reading and verifying same, a motion was made by Commissioner Belk, seconded by Commissioner Hahn, and carried, that said claims be approved. ACCOUNTS ALLOWED - COUNTY Claims totalling $144,327.94 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Hahn, and carried, that said claims be approved for payment. ACCOUNTS AI,-tOI I,'WED -- HOS-P-1-tA Lss' s_, and C a 14 msdto Mling,$�L77,07i exeopre�ente dr yexhen ountuliaAud or a ndtatrtneualnun� vernifnesame'cieclmQtionc�asocmano �tPo�novi- ionerfM�iRtu a„ seconn X commissioner Hain, ang ca`i;ied,',�4at said.claim`s belapprove'dg orspaymentr an es u,aLeu cnS[ ot_ dn�t t t1UDiP 1'AFSt}3�HI ,EMBER 31. 1983 Dee Harkey.withtHarke u&i�ompany presented dhis"repovtron the Aud�i�,t conducted by his compeny,for_aal�houn: ountx for,,year�,endingiDecember 31, 1983, whereupon a. motion was -made bg Commissioner Mikula, `second- ed by Commissioner HaFin, and carried, that the Audit Report of Har- key & Company be accepted. PUBLIC HEARING- BUDGET AMENDMENTS, 1984 FEDERAL REVENUE SHARING FUNDS, ALL 1984 COUNTY BUDGETS ' A public hearing was held to amend the 1984 Federal Revenue Sharing Budget, all 1984 County Budgets including the Calhoun County Budget, Champ Traylor Memorial Hospital Budget and the Calhoun County Sani- tary Landfill.ypdget,_-hereupon a motion was made by Commissioner Mikul-&; see on e� Coimnrs-sioner Belk, and carried, that the follow- �;ngi $�dget';Amendm�nts fie; ag�roved�:; - 71 THE COUNTY OF CALHOUN BUDGET AMENDMENTS JULY 13, 1984 7 CURRENT BUDGET PROPOSED BUDGET AMENDMENT BUDGET GENERAL FUND 543 Fire Protection -Port Lavaca 15 543333 81 Tires & Tubes 100.00 (100.00) 0.00 15 543335 81 Other Supplies 160..00 (160.00) 0.00 15 543350 Parts & Supplies -Equip. 240.00 546.00 786.00 15 543453 81 Repairs -Equipment 280.00 90.00 370.00 DEPARTMENT TOTAL 543 780.00 376.00 1,156.00 640 County Hospital 15 640654 Intensive Care Unit Mon. 0.00 45,807.00 45,807.00 DEPARTMENT TOTAL 640 0.00 45,807.00 45,807.00 661 Parks & Recreation Dept. 15 661551 2 Phase II -Indianola ' 60,000.00 525.00 60,525.00 DEPARTMENT TOTAL 661 60,000.00 525.00 60,525.00 695 Contingencies 15 695495 Miscellaneous 248,192.00 (56,899.00) 191,293.00 15 695499 80 Power Plant/Gener. 0.00 4,191.00 4,191.00 15 695499 88 Fire Ant Poison 0.00 3,000.00 3,000.00 15 695499 89 Olivia Fire Trk Repr. 0.00 3,000.00 3,000.00 DEPARTMENT TOTAL 695 248,192.00 (46,708.00) 201,484.00 .FUND TOTAL 15 308,972.00 0.00 308,972.00 FEDERAL REVENUE SHARING FUND 19 719661 86 Phase II -Indianola 525.00 (525.00) 0.00 FUND TOTAL 19 525.00 (525.00) 0.00 GRAND TOTAL 309,497.00 (525.00) 308,972.00 , 718 ' 07/12/84 ACCOUNT k [DESCRIPTION 15 401202 0 MEDICAL INSSURANCE 15 401204 0 WORK[ EN'S COMP. INS. 15 401206 0 UNEMPLOYMENT INS. DEPARTMENT TOTAL 401 15 403104 0 DEPUTIES 15 403109 0 TEMPORARY EMPLOYEES 15 403204 0 WORKMEN'S COMP. INS. 15 403206 0 UNEMPLOYMENT INS. DEPARTMENT TOTAL 403 15 405204 0 WORKMEN'S COMP. INS. DEPARTMENT TOTAL 405 406202 0 MEDICAL INSURANCE 15 406204 0 WORKMEN'S COMP. INS. 15 406206 0 UNEMPLOYMENT INS. DEPARTMENT TOTAL 406 15 409488 42 INSUURANCE-LIABILITY & PROPERTY DEPARTMENT TOTAL 409 15 426204 0 WORKJIEN'S COMP. INS. DEPARTMENT TOTAL 426 15 430202 0 MEDICAL INSURANCE DEPARTMENT TOTAL 430 15 435202 0 MEDICAL INSURANCE 435487 0 BOARD FOR JURORS DEPARTMENT TOTAL 435 15 450204 0 WORKMEN'S COMP. INS. THE COUNTY OF CALHOUN PAGE I BUDGET AMENDMENTS JULY 13, 1984 CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET 4400.00 120.00 4520.00 COUNTY JUDGE 78.00 25.00 103.00 COUNTY JUDGE 20.00 40.00 60.00 COUNTY JUDGE 4498.00 185.00 46801.00 58916.00 5000.00- 53916.00 COUNTY CLERY, 0.00 5000.00 5000.00 COUNTY CLERK. 184.00 56.00 240.00 COIINIY CLERK 50.00 160.00 210.00 COUNTY CLERK 59150.00 216.00 59366.00 13.00 3.00 16.00 VETERAN'S SERVICE 13.00 3.00 16.00 670.00 51.00 721.00 EMERGENCY MANAGEMENT 800.00 400.00- 400.00 EMERGENCY MANAGEMENT 20.00 25.00 45.00 EMERGENCY MANAGEMENT 1490.00 324.00- 1166.00 9999.00 19000.00 24999.00 GENERAL EXPENSES 9999.00 15000.00 24999.00 10.00 32.00 42.00 COUNTY COURT 10.00 32.00 42.00 10.00 38.00 48.00 JUVENILE C(!URT 10.00 18.00 48.00 20.00 66.00 86.00 DISTRICT COURT 1200.00 300.00 1500.00 DISTRICT COURT 1220.00 366.00 1586.00 113.00 35.00 148.00 DISTRICT CLERK 719 07/12/84 THE COUNTY OF CALHOUN PAGE 2 BUDGET AMENDMENTS JULY 13, 1984 ACCOUNT 9 DESCRIPTION CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET 15 450206 0 UNEMPLOYMENT INS. 30.00 87.00 117.00 DISTRICT CLERK 15 450571 0 OFFICE EQUIPMENT 0.00 400.00 400.00 DISTRICT CLERK DEPARTMENT TOTAL 450 143.00 522.00 665.00 15 455202 0 MEDICAL INSURANCE 30.00 73.00 103.00 JUSTICE OF PEACE 15 455204 0 WORKMENS COMP. INS. 58.00 20.00 78.00 JUSTICE OF PEACE DEPARTMENT TOTAL 455 88.00 93.00 181.00 15 475201 0 SOCIAL SECURITY 5938.00 350.00- 5588.00 DISTRICT ATTORNEY 15 475202 0 MEDICAL INSURANCE 7800.00 2458.00 10238.00 DISTRICT ATTORNEY 15 475204 0 WW*-NlS COMP. INS. 151.00 46.00 197.00 DISTRICT ATTORNEY 15 475206 0 UNEMPLOYMENT IN'StPANCE 60.00 161.00 227.00 DISTRICT ATTORNEY DEPARTMENT TOTAL 475 13949.00 2351.00 16300.00 15 490204 0 WORK.MENS COMP. INS. 8.00 13.00 21.00 ELECTIONS DEPARTMENT TOTAL 490 8.00 13.00 21.00 15 494201 0 SOCIAL SECURITY 1228.00 173.00- 1055.00 DATA PROCESSING DEPARTMENT 15 494202 0 MEDICAL INSURANCE 1350.00 49.00 1399.00 DATA PROCESSING DEPARTMENT 15 494203 0 RETIREMENT 1270.00 215.00- 1055,00 DATA PROCESSING DEPARTMENT 15 494206 0 UNEMPLOYMENT INSURANCE 15.00 41.00 56.0O DATA PROCESSING DEPARTMENT DEPARTMENT TOTAL 494 3863.00 293.00- 3565.00 15 495202 0 MEDICAL INSURANCE 5875,00 1631.00 7506.00 COUNTY AUDITOR`S DEPARTMENT 15 495206 0 UNEMPLOYMENT INSURANCE 50.00 119.00 168.00 COUNTY AUDITOR'S DEPARTMENT DEPARTMENT TOTAL 495 5925.00 1749.00 7674.00 15 497202 0 MEDICAL INSURANCE 2925.00 153.00 3078.00 COUNTY TREASURER`S DEPARTMENT IS 497203 0 RETIREMENT 1870.00 1.00 1871.00 COUNTY TREASURER`S DEPARTMENT 15 497204 0 WORKMENS COMP. INS. 40.00 10.00 50.00 COUNTY TREASURER'S DEPARTMENT DEPARTMENT TOTAL 497 4835.00 164.00 4999.00 720 07/12/84 THE COUNTY OF CALHOUN PAGE 3 BUDGET AMENDMENTS " JULY 13, 1984 ACCOUNT J1 DESCRIKION CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET ' 15 499202 0 MEDICAL INSURANCE 15000.00 500.00- 14500.00 TAX COLLECTORS DEPAP,TMENff 15 499206 0 UNEMPLOYMENT INSURANCE 100.00 300.00 400.00 TAX COLLECTOP,`S DEPARTMENT 15 499403 87 DELINQUENT TAX ATTORNEY FEES '500.00 1500.00 4000.00 TAX COLLECTORS DEPARTMENT DEPARTMENT TOTAL 499 17600.00 1300.00 18900.00 15 510202 0 MEDICAL INSURANCE 11800.00 900.00- 10900.00 BUILDING DEPARTMENT 15 510204 0 WORKMENS COMP, INS. 2536.00 500,00- 2036.00 BUILDING DEPARTMENT 15 510206 0 UNEMPLOYMENT INSURANCE 70.00 200.00 270.00 BUILDING DEPARTMENT 15 510488 43 INSURANCE -PROPERTY 15000.00 IT600.00- 0.00 BUILDING DEPARTMENT DEPARTMENT TOTAL 510 29406.00 16200.00- 13206.00 15 512202 0 MEDICAL INSURANCE 13000.00 200.00 13500.00 JAIL DEPARTMENT 15 512204 0 WORKMENS CONK INS. 3556.00 500.00- 3'J56.00 JAIL DEPARTMENT DEPARTMENT TOTAL 512 16856.00 300.00- 16556.00 15 539335 0 OTHER SUPPLIES 2240.00 500.00 2740.00 AIRPORT DEPARTMENT 15 539453 0 REPAIRS-EQUIPMENTT 589.00 200.00 789.GO AIRPORT DEPARTMENT ' DEPARTMENT TOTAL 539 2829.00 700.00 3529.00 15 550202 0 MEDICAL INSURANCE 25.00 95.00 120.00 CONSTABLES 15 550203 0 RETIREMENT 1433.00 1.00 1439.00 CONSTABLES 15 550204 0 WORKMENS COMP. INS. 758.00 135.00 893.00 CONSTABLES DEPARTMENT TOTAL 550 2221.00 231.00 2452.00 15 565202 0 MEDICAL INSURANCE 32500.00 735.00 33235.00 SHERIFF`S DEPARTMENT 15 565203 0 RETIREMENT 21467.00 117.00 21584.00 SHERIFF`S DEPARTMENI 15 565204 0 WORKMENS COMP. INS. 6110.00 3140.00 9150.00 SHERIFF`S DEPARTMENT 15 565206 0 UNEMPLOYMENT INSURANCE 450.00 512.00 962.00 SHERIFF'S DEPARTMENT 15 565488 41 INSURANCE -VEHICLES AND EQUIP, 4000.00 870.00 4810.00 SHERIFF'S DEPARTMENT DEPARTMENT 10TAL 565 64527.00 5374.00 69901.00 721 07/12/84 THE COUNTY OF CALHOUN PACE 4 BUDGET AMENDMENTS JULY 13, 1'984 ACCOUNT ® DESCRfPTION CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET 15 585201 0 SOCIAL SECURITY 263.00 2.00 265.00 HIGHWAY PATROL DEPARTMENT 15 585204 0 WORKMENS COMP. INS. 10.00 1.00 11.00 HIGHWAY PATROL DEPARTMENT 15 585450 0 MACHINE MAINTENANCE 0.00 160.00 160.00 HIGHWAY PA1Rr2 DEPARTMENT 15 585571 0 OFFICE EQUIPMENT 411.00 160.00- 291.00 HIGHWAY PATROL DEPARTMENT DEPARTMENT TOTAL 585 684.00 3.00 637.00 15 539202 0 MEDICAL INSURANCE 800.00 50.00- 750.00 BUILDING INSPECTION DEPARTMENT 15 589204 0 WCFM4S COW. INS. 750.00 200.00- 550.00 BUILDING INSPECTION DEPARTMENT 15 589206 0 UNEMPLOYMENT INSURANCE 8.00 60.00 68.00 BUILDING INSPECTION DEPAPTMENT DEPARTMENT TOTAL 589 1558.00 190.00- 1368,00 15 630202 0 MEDICAL INSURANCE 4300.00 140.00 4440.00 MOSQUITO CONTROL DEPARTMENT 15 630204 0 WORKMENS COMP. INS. 1185.00 232.00 1417.00 MOSQUITO CONTROL DEPARTMENT 15 630206 0 UNEMPLOYMENT INSURANCE 30.00 91.00 f21.00 MOSQUITO CONTROL DEPARTMENT DEPARTMENT TOTAL 630 5515.00 463.00 5978.00 15 635202 0 MEDICAL INSURANCE 7100.00 280.00 7400.00 COUNTY HEALTH DEPARTMENT 15 635203 0 RETIREMENT 5020.00 1020.00- 4000.00 COUNTY HEALTH DEPARTMENT 15 635204 0 WORKMENS COMP. INS. 1439.00 657.00 2096.00 COUNTY HEALTH DEPARTMENT 15 635206 0 UNtNFLOYMENT INSURANCE 100.00 110.00 210.00 COUNTY HEALTH DEPARTMENT DEPARTMENT TOTAL 635 13759.00 27.00 13786.00 15 643343 79 DRUGS -VENDORS 7000.00 206.00- 6794.00 OUTPATIENT CLINIC 15 643343 80 DRUGS -CLINIC 350.00 206.00 556.00 OUTPATIENT CLINIC DEPARTMENT TOTAL 643 7350.00 0.00 73%.00 15 650202 0 MEDICAL INSURANCE 2300.00 110.00 2410.00 LIBRARY DEPARTMENT 15 650204 0 WOREMENS COMP. INS. 191.00 48.00 239.00 LIBRARY DEPARTMENT UEFAR'fMENT TOTAL 650 2491.DO 158,00 2649.00 15 655204 0 WORKMEN COMP. IN. 9.00 2.00 10.00 MUESUM DEPARTMENT 7?? 07/12/84 THE COLMTTY OF CALHOUN PAGE 5 BUDGET AMENDMENTS JURY 13, 1984 ACCOUNT V DESCRIPTION CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET DEPARTMENT TOTAL 655 8.00 2.00 f0.00 15 665202 0 MEDICAL INSURANCE 3200.00 110.00 3310.00 EXTENSION SERVICE DEPARTMENT 15 665204 0 WORY.MENS COMP. INS. 48.00 13.00 61.00 EXTENSION SERVICE DEPARTMENT DEPARTMENT TOTAL 665 3248.00 123.00 3371.00 15 695495 0 MISCELLANEOUS 191293.00 11801.00- 179492.00 CONTINGENCIES DEPARTMENT TOTAL 695 191293.00 11801.00- 179492.00 TOTALS FOR FUND 15 464546.00 0.00 464546.00 TOTALS FOR FUND 16 0.00 0.00 0.00 TOTALS FOR FUND 17 0.00 0.00 0.00 j 723 07712784 ACCOUNT 6 DEsSCRIPTION 19 719435 571 DISTRICT COURT -JUDGE'S ROBE 19 719512 570 JAIL-WASHER,DRYER 8 WATER HTR. 19 719585 577 HIGHWAY PATRGL-RADAR UNIT 19 719635 511 HEALTH DEPT.-OFFICE EQUIPMENT 19 71%55 530 MUESUM-BUILDING RENOVATION 19 719772 571 JUVENILE PROBATION -OFF. EQUIP. DEPARTMENT TOTAL 719 TOTALS FOR FUND 19 THE COUNTY OF CALHOUN BUDGET AMENDMENTS JULY 13, 1984 CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET 200.00 3.00 203.00 2000.00 2000.00- 0.00 3300.00 3300.O0- 0.00 300.00 300.00- 0.00 30000.00 1581.00- 28419.00 2500.00 3.00- 2497.00 38300.00 7181.00- 31119.00 38300.00 7181.00 31119.00 PAGE 6 I 724 07/12/84 THE COUNTY OF CALHOUN PAGE 7 BUDGET AMENDMENTS JULY 13, 1984 ' ACCOUNT t DESCRIPTION CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET 20 700204 0 WORKMENS COMP. INS. 1669.00 176.00 1845.00 ROAD & BRIDGE -GENERAL DEPARTMENT TOTAL 700 1669.00 176.00 1845.00 TOTALS FOR FUND 20 1669.00 176.00 1845.00 07/12,184 THE COUNTY OF CALHOUN PA(E 8 BUDGET ANENDNENTS JULY 13, 1984 ACCOUNT I DESCRIPTION CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET , 21 701204 0 WORWEN3 COMP. INS. 5188.00 3020.00 8203.00 ROAD & BRILIGE-PRECINCT 41 DEPARTMENT TOTAL 701 5138.00 3020.00 8002.00 TOTALS FOR FUND 21 5188.00 3020.00 8203.00 726 07/12/84 THE COUNTY OF CALHOUN PAGE 9 BUDGET AMENDMENTS JULY 13, 1984 ACCOUNT # DESCRIPTION CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET ' 702201 0 SOCIAL SECURITY 5950.00 405.00 6355.00 ROAD & BRIDGE -PRECINCT #2 22 702202 0 MEDICAL INSURANCE 9700.00 102S.00 11525.00 ROAD & BRIDGE -PRECINCT #2 22 702204 0 WGR00S COMP. INS. 5476.00 2104.00 7580.00 ROAD & BRIDGE -PRECINCT #2 22 702333 0 TIRES AND TUBES 2000.00 200.00 2200.00 ROAD & BRIDGE -PRECINCT 42 22 702335 0 OTHER SUPPLIES 8500.00 800.00- 7700.00 ROAD & BRIDGE-PRECIMCT #2 22 702453 0 REPAIRS -EQUIPMENT 7000.00 300.00 7300.00 ROAD & BRIDGE-PRECINCC #2 22 702495 0 MISCELLANEOUS 0.00 300.00 300.00 ROAD & BRIDGE -PRECINCT 42 DEPARTMENT TOTAL 702 38626.00 4334.00 42960.00 TOTALS FOR FUND 22 38626.00 4334.00 42960.00 721 07/12/84 THE COUNTY OF CALHOUN PAGE 10 BUDGET AMENDMENTS JULY 13, 1984 ACCOUNT # DESCRIPTION CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET 23 703201 0 SOCIAL SECURITY 3550.00 870.00 4420.00 ROAD 5 BRIDGE -PRECINCT 03 23 703202 0 MEDICAL INSURANCE 5800.00 254.00 6054.00 ROAD U BRIDGE -PRECINCT 13 23 703204 0 WORY,MEN5 COMP. INS. 3136.00 641.00 3827.00 ROAD S BRIDGE -PRECINCT #3 23 703206 0 UNEMPLOYMENT INSUR{UICE 159.00 20.00 179.00 ROAD L BRIDGE-FRECIM."T #3 DEPARTMENT TOTAL 703 12695.00 1785.00 14480.00 TOTALS FOR FUND 28 12695.00 1MOO 14480.00 11 I 728 07/12/84 THE COUNTY OF CALHOUN PAGE 11 BUDGET AMENDMENTS JULY 13, 1984 ACCOUNT Y DESCRIPTION CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET 24 704201 0 SOCIAL SECURITY 12159.00 500.00 12E59.00 ROAD & BRIDGE -PRECINCT M4 24 704202 0 MEDICAL INSURANCE 24000.00 3105.00 27105.00 ROAD & BRIDGE -PRECINCT d4 24 704203 0 RETIREMENT 11072.00 872.00 11944.00 ROAD & BRIDGE -PRECINCT N4 24 704204 0 WORKMENS CJ]MP. INS. 10358.00 2932.00 13VO,00 ROAD & BRIDGE -PRECINCT 14 24 704206 0 UNEMPLOYMENT INSURANCE 616.00 50.00 666.00 ROAD & BRIDGE -PRECINCT #4 DEPARTMENT TOTAL 704 58205.00 7459.00 65664.00 TOTALS FOR FUND 24 58205.00 7459.00 65664.00 TOTALS FOR FUND 25 0. GO 0.00 0.00 TOTALS FOR FUND 26 0.00 0.00 0.00 TOTALS FOR FUND 27 0.00 0.00 0.00 TOTALS FOR FUND 31 0.00 0.00 0.00 TOTALS FOR FUND 32 0.00 0.00 0.00 TOTALS FOR FUND 33 0.00 0.00 0.00 TOTALS FOR FUND 34 0.00 0.00 0.00 779 07/12/04 THE COUNTY OF CALHOUN PACE 12 BUDGET AMENDFIENTS XLY 13, 1954 ACCOUNT # DESCRIPTION CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET 41 741206 0 UNEMPLOYMENT INSURANCE 0.00 56.00 56.00 FLOOD CONTROL -PRECINCT N1 41 741454 0 OUTSIDE MAINTENANCE 39960.00 56.00- 39904.00 FLOOD CONTROL -PRECINCT AI DEPARTMENT TOTAL 741 39960.00 0.00 39960.00 TOTALS FOR FUND 41 39960.00 0.00 39960.00 TOTALS FOR FUND 42 0.00 0.00 0.00 TOTALS FOR FUND 43 0.00 0.00 0.00 TOTALS FOR FUND 44 0.00 0.00 0.00 TOTALS FOR FUND 45 0.00 0.00 0.00 TOTALS FOR FUND 46 0.00 0.00 0.00 TOTALS FOR FUND 49 0.00 0.00 0.00 TOTALS FOR FUND 50 0.00 0.00 0.00 TOTALS FOR FUND 51 0.00 0.00 0.00 TOTALS FOR FUND 55 0.00 0.00 0.00 u 730 07/12/84 THE COUNTY OF CALHOUN PACE 13 BUDGET AMENDMENTS JULY 13, 1984 ACCOUNT Jt DESCRIPTION CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET 63 961204 0 WORK?M COMP. INS. 0.00 1742.00 1742.00 CAPITAL PROJECTS FUND -HOSPITAL 63 961603 0 BOILER 16000.00 1742.00- 14n.00 CAPITAL PROJECTS FUND -HOSPITAL DEPARTMENT TOTAL 961 16000.00 0.00 16000.00 TOTALS FOR FUND 63 16000.00 0.00 16000.00 TOTALS FOR FUND 64 0.00 0.00 0.00 TOTALS FOR FUND 71 0.00 0.00 0.00 TOTALS FOR FUND 72 0.00 0.00 0.00 731 07/11/84 fHE COUNTY OF CALHOUN PAGE 14 BUDGET AMENDMENTS JULY 13, 1984 ACCOUNT 1 DESCRIPTION CURRENT BUDGET BUDGET AMENDMENT PROPOSED BUDGET 80 980201 0 SOCIAL SECURITY 4820.00 1000.00 5320.00 SANITARY LANDFILL ENTERPRISE 30 980203 0 RETIREMENT 4558.00 936.00 5494.00 SANITARY LANDFILL ENTERPRISE 80 980204 0 NGRVJfN'S COMP. INS. 5389.00 1570.00 6959.00 SANITARY LANDFILL ENTERPRISE 80 980206 0 UNEMPLOYMENT INSURANCE 250.00 60.00 310.00 SANITARY LANDFILL ENTERPRISE 80 980350 0 PARTS L SUPPLIES-EDUIPMENI 6630.00 2000.00 8630.00 SANITARY LANDFILL ENTERPRISE 80 980453 0 REPAIRS EQUIPMENT 24020.00 2000.00- 22020.00 SANITARY LANDFILL ENTERPRISE DEPARTMENT TOTAL 980 45667.00 3566.00 49233.00 TOTALS FOR FUND 80 45667.00 3566.00 49233.00 TOTALS FOR FUND Bl 0.00 0.00 0.00 TOTALS FOR FUND 87 0.00 0.00 0.00 TOTALS FOR FUND 88 0.00 0.00 0.00 TOTALS FOR FUND 89 0.00 0.00 0.00 TOTALS FOR FUND 972 0.00 0.00 0.00 GRAND TOTAL 720856.00 13159.00 734015.00 u 732 07/16/84 ACCOUNT # DESCRIPTION 15 315M 23 HEALTH UEPT.-STATE GRANT DEPARTMENT TOTAL 315 15 406109 0 TEMFORAHY EMPLOYEES 15 406201 0 SOCIAL SECURITY UVARTMENT TOTAL 406 15 546S/0 0 MACHINERY & EOUIPMENf-fUP DEPARTMENT TOTAL 546 15 589105 0 ASST'S/CLERKS/%C'YS 15 5U9201 0 SOCIAL SECURITY DEPARTMENT TOTAL 589 15 635570 0 MACHINERY & ELUII?fM DEPARTMENT TOTAL 6jS 15 695495 0 MISCE1lAfEOUS 15 695499 17 TRANSFER TO ROOF REPAIR FIRM LEPARTMENI TOTAL 695 TOTALS FOR FUND 15 TOTALS FOR FUND 16 THE COUNTY OF CALHOUN PAGE 1 BUDGET AMENDMENTS JULY 16, 1984 CUlTeff BUDGET BUOxf AMENDMENT PROPOSED BUDGET 0.00 2456.00- 2456.00- REVENUE 0.00 2456.00- 2456.00- 3000.00 750.00 3750.00 EMERGENCY MANWE1ENT 932.00 53.00 985.00 EMERGENCY MANAGEMENT 3932.00 803.00 4735.00 0.00 400.00 400.00 FIRE PROTECTION-SEADRIFT 0.00 400.00 400.00 750.00 750.00- 0.00 BUILDING INSPECTION DEPARTMENT 777.00 53.00- 724.00 BUILDING INSPECTION DEPARIMENT 1527.00 803.00- 724.00 0.00 2456.00 2456.00 COUKlY HEALTH UEPARTMENT 0.00 2456.00 2456.00 179492.00 10384.00- 169108.00 CWT1N(ENCIES 0.00 9984.00 9984.00 CONTINGENCIES 179492.00 400.00- 179092.00 184951.00 0.00 184951.00 0.00 0.00 0.00 733 07/16/84 lit COIMTY OF CALM MMT NL40WS .MA.Y 16. 1984 ACCOUNT t OESCAIPYICN CLIM(T BUOOEf MM ET A ENDMT PROPOSED BUDGET 17 717M 0 ROOF REPAIRS 0.00 32756.00 37156.00 ROOF REPAIRS DEPARTMENT TOTAL 717 0.00 32756.00 32156.00 TOTALS FOR FUND 17 0.00 32756.00 32756.00 PAGE 2 734 07/16/84 ACDAINT t DESCRIPTION 19 719655 530 NIESUN-IALILDING RENOVATION DEPARTNENf TOTAL 719 TOTALS FOR FUND 19 TOTALS FOR FUND 20 THE COUNTY OF CALNOLN BUDGET AMENDMENTS ,ALLY 16, 1984 CU(NFIff BUDGET BUM AfEND ENT PROPOSED BUDGET 28419.00 1825.00 30244.00 29419.00 1825.00 30244.00 28419.00 1825.00 30244.00 0.00 0.00 0.00 PAGE 3 735 07/16/84 THE COUNTY OF CkM PAGE 4 BUDGET AMENDMENTS .ARY 16, 1984 AMWr 1 DESCRIPTION CLimr BUUGEf BUDGET AMMEEIfMf PROPMM BUDGET 21 701339 0 ROAD AND BRIDGE SUPPLIES 116000.00 169300.00 2D5300.00 ROAD 6 BRIDGE -PRECINCT 11 ' 21 701420 0 TELEPHONE 400.00 300.00 700.00 ROAD k BRIUM-P ECINCT 11 21 701440 0 UTILITIES 1200.00 300.00 1500.00 ROAD U BRIDGE -PRECINCT 11 21 701451 0 RADIO WNTEMANCE 150.00 100.00 250.00 ROAD L BRIDGE -PRECINCT 11 DEPARTMENT TOTAL 701 117750.00 170000.00 287750.00 TOTALS FOR FUND 21 117750.00 170000.00 287750.00 736 ' 07/16/fN THE CODUY OF CALHOLIN PACE 5 BUDGET AMENDMENTS J LY 16, 1984 ACCOUNT i DESCRIPTION CLFRENT BtJDOEf BUDGET AMENDMENT PROPOSED BUDGET 22 702333 0 TIRES AND IUBES 2M.00 1000.00 3200.00 ROAD & WIIIE-PRECINCTT #2 22 702339 0 ROAD/BRIDGE MAIERIALS 78942.00 3'700.00 51642.00 ROAD & BRIDE -PRECINCT 42 22 702350 0 PARTS/SIMIES-EQUIPMENT 7000.00 1000.00 M-00 ROAD & BH1DGE-PRECINCT 12 22 70ZM 0 LUMIER AND SUPPLIES 1200.00 500.00 1700.00 ROAD It BRIDGE -PRECINCT 42 22 702420 0 THHHOME 500.00 100.00 600.00 ROAD 6 BR1DUE-PRECINCT 12 22 702453 0 REPAIRS -EQUIPMENT 7300.00 3400.00 10700.00 ROAD & BRIDGE -PRECINCT 12 22 702454 0 OUTSIDE MAINTENANCE 20000.00 14000.00 34000.00 ROAD & BRIDGE -PRECINCT 12 22 702460 0 EQUIPMENT HIRE 3000.00 3000.00 6000.00 ROAD & BRIDGE -PRECINCT 12 22 702570 0 MACHINERY/EQUIPMENT 4000.00 14000.00 18000.00 ROAD & BRIDGE -PRECINCT 12 DEPARTMENT TOTAL 702 124142.00 40700.00 164842.00 TOTALS FOR RIND 22 124142,00 40700,00 164842.00 L 737 01/16/84 THE COUNTY OF CALHOUN PAGE 6 BUDGEIAIENOMENTS J LY It, 1984 ACCOUNT 1 DESCRIPTION UJRRENT BUDGET BUDGET AMENDM a PROPOSED BTIDGiET 23 703M 0 OTHER S114'L1ES 1000.00 1000.00 2000.00 ROAD & BR1lKE-PRECINCT t3 23 703339 0 ROAD/BRIDGE MATERIALS 150000.00 176700.00 326700.00 ROAD & PR100E-PREClNCf t3 23 703350 0 PAR1"S/SUPPLIES-EQUIPMENT 3000.00 1000.00 4000.00 ROAD & BRIDGE -PRECINCT 43 23 103M 0 PIPE 1000.00 1000.00 2000.00 ROAD & BRIDGE -PRECINCT 13 2a 703351 0 SIM 1500.00 1500.00 3000.00 ROAD & BRIDGE -PRECINCT 13 23 703452 0 REPAIRS-BUILOIM 750.00 1000.00 1750.00 ROAD & BRIDOE-PRECINCT /3 23 703453 0 REPAIRS -EQUIPMENT 2000.00 4000.00 6000.00 ROAD & BRIDGE -PRECINCT t3 23 703460 0 EQUIPMENT HIRE 2D00.00 2000.00 4000.00 ROAD & BRIDGE -PRECINCT 13 23 703570 0 MALHIIERY/EQUIPMENT 20000.00 10000.00 30000.00 ROAD & BRIUfE-PRECINCI 13 DEPARTMENT TOTAL 703 181250.00 19WOO.00 379450.00 TOTALS FOR FUND 23 181250.00 1%200.00 379450.00 738 07/16/84 THE COUNTY OF CALHOUN PAGE 7 MET Nud)M NTS JULY 16, 1984 ACCOUNT 1 OESCWIPHON CURRENT BUDGET BUDOET AMENDMENT PROPOSED BUDGET 24 70449 0 ROAD/BRIUOE MATERIALS 124001.00 104500.00 228501,00 ROAD 8 BR1DGE4%CINCT 14 24 704454 0 OUTSIDE MAINTENANCE 50000.00 45000.00- MOO ROAD k BRIDUE-PRECINCT 14 DEPARTMENT TOTAL 704 174001.00 59500.00 233501.00 TOTALS FOR FUND 24 174001.00 59500.00 233501.00 TOTALS FOR FIND 25 0.00 0.00 0.00 TOTALS FOR FUND 26 0.00 0.00 0.00 TOTALS FOR FUND 27 0.00 0.00 0.00 TOTALS FOR FUND 31 0.00 0.00 0.00 TOTALS FOR FUND 32 0.00 0.00 0.00 TOTALS FOR FUND 33 0.00 0.00 0.00 TOTALS FOR FUIW 34 0.00 0.00 0.00 TOTALS FOR FUND 41 0.00 0.00 0.00 TOTALS FOR FUND 42 0.00 0.00 0.00 TOIALS FOR FUND 43 0.00 0.00 0.00 TOTALS FOR FUND 44 0.00 0.00 0.00 TOTALS FOR FUND 45 0.00 0.00 0.00 TOTALS FOR FORD 46 0.00 0.00 0.00 TOTALS FOR FLOW 49 0.00 0.00 0.00 TOTALS FOR FUND 50 0.00 0.00 0.00 TOTALS FOR FUND 51 0.00 0.00 0.00 TOTALS FOR FUND 55 0.00 0.00 0.00 TOTALS FOR FOND 63 0.00 0.00 0.00 TOTALS FOR FUND 64 0.00 0.00 0.00 TOTALS FOR FUND 71 0.00 0.00 0.00 TOTALS FOR F1AW 72 0.00 0.00 0.00 TOTALS FOR FUND 80 0.00 0.00 0.00 739 07/16/84 THE U MY OF CALHOM PAGE 8 RUDCd:T N£NIMTS JULY 16, l984 ACCOUNT 1 OMIPTION CURRENT KQW BUOOEf AMEN" PROPOSED BUDLET ' 81 981570 0 NAUiINERY AND EQUIPMENT 0.00 90000.00 90000.00 SANITARY LANDFILL REPLACMf DEPARTMENT TOTAL 981 0.00 90000.00 90000.00 TOTALS FOR FUND 81 0.00 90000.00 90000.00 'fOTA.S FOR FUND 87 0.00 0.00 0.00 TOTALS FOR FUND 88 0.00 0.00 0.00 fOTALS FOR FUND 89 0.00 0.00 0.00 TOTALS FOR FUND 972 0.00 0.00 0.00 LVAND TOTAL 810513.00 592981.00 1403494.00 The Court Adjourned. 740 SPECIAL JULY TERM THE STATE OF TEXAS X X COUNTY OF CALHOUN X HELD JULY 23, 1984 BE IT REMEMBERED that on this the 23rd day of July, A. D. 1984, there ' was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 2:00 P. M., a Special Term of the Commis- sioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: L R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar F. Hahn (Absent) Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: BIDS AND PROPOSALS - INDIANOLA PARK, PHASE II i The bid of ITG-Constructions & Engineering; Inc-.- in -the -amount —of- - $129,701.20 was the only bid received to install recreation facilities at Indianola Park. (Bid recorded Pg. 743) AIRPORT"_ ENVIR0N4EN+AL ASSESSMENT 3rd d ,! Motion by Commissioner Mikula, seconded by. Commissioner Lindsey, And carried, that the Court retain G '&, W Engineers,` Inc.' to com .: . L:.S pletelan Environmental Assessment and the necessary engineerin t uscrc and surveying in accordance with the-terins,of the following let- CS ter. U :_ 741 G&W Engineers, Inc. w July 20, 1984 Calhoun County Commissioners Court Part Lavaca, Texas 77979 Attn: Stanley Mikula,, Com. Prec. ill Ref: Calhoun County Airport Dear Stanley: We have reviewed the requirement for Environmental Impact Statement in accord- ance with F.A.A. Order 5050.4, entitled "Airport Environmental Handbook". The initial requirement is that an "Environmental Assessment" needs to be filed. The Environmental Assessment is an abbreviated form of an Environ- mental Impact Statement. Based on the information provided by the "En- vironmental Assessment", the FAA will determine if there is, in fact, a significant environmental impact. If it is so determined, then an "Environ- mental Impact Statement" will be required. However, based on the location and size of the present facility, we do not believe, based on our review of the Environmental Handbook, that the proposed project could have any environmental impact. Therefore, we do not believe anything other than an environmental assessment will be required. Stanley, we feel comfortable that the cost for preparing the "Environmental Assessment" should not exceed $5,000.00 and the Field Surveying to provide the land use maps and related information should not exceed $1,000.00. We would propose to do this on an Hourly Basis with our services being pro- vided on an hourly basis and not to exceed those figures listed above. DWG:bw Port Lavaca Sincerely, David W. Gann, (512) 552-4509 205 W. Live Oak Port Lavaca, Texas 77979 Boy City 742 slo-na-,i tr umleriy bcs-1511 Rev. 7-70 File Code AS-14 BID FORM (CONSTRUCTION CONTRACT) NAME ANO LOCATION OF PROJECT ' INSTALLATION OF RECREATION FACILITIES AT INDIANOLA PARK AND SOUTH BEACH RECREATION DEVELOPMENT, LOCATED APPROXTM TE Y 12 MILES SOUTH OF PORT LAVACA, CALHOUN COUNTY, UZAS. INVITATION NO Date 2873 June 25, 2984 TO: CALHOUN COUNTY COMMISSIONER4 COURT July 23, 1984 211 S. ANN — COURTHOUSE Date PORT LAVACA, TEXAS 77979 In compliance with the above —dated invitation for bids, the undersigned hereby proposes to perform all work for THE INSTALLATION OF RECREATIONAL FACILITIES AT INDIANOLA PARK, SOUTH BEACH RECREATION DEVELOPMENT MEASURE, DE —GO —LA RC&D AREA. in strict accordance with the terms, conditions, provisions, schedules, specifications, and drawings, for the following amoumt Total Price Bid: One Hundred Twenty Nine Thousand, Seven Hundred One dollars and Twenty Cents. ($129,701.20) The undersigned agrees that, upon written acceptance of this bid, mailed or otherwise furnished within 60 calendar days (60 calendar days unless a different period be inserted by the bidder) after the date of opening of bids, he will within 10 calendar days (unless a longer period is allowed) after receipt of the prescribed forms, execute Form SCS—AS-41, Contract and, if required by this invitation for bids, give performance and payment bonds on forms furnished by the Contracting Local Organization with good and sufficient surety. The undersigned agrees, if awarded the contract, to commence the work within 20 calendar days after the date of receipt of notice to proceed, and to complete the work within 183 calendar days after the date of receipt of notice to proceed. The bidder certifies that no official of the Sponsoring Local Organizations, the Contracting Local Organization, or any member of such official's immediate family, has direct or indirect interest in the pecuniary profits or contracts of this firm. (Continue on other side) 743 The bidder represents (Check appropriate boxes). (1) That he " has,( ) has not, participated in a previous contract or subcontract subject to the Equal Opportunity clause herein, the clause originally contained in section 301 of Executive Order No. 10925, or the clause contained in section 201 of Executive Order No. 11114; that he (X ) has, ( ) has not, filed all required compliance reports; and that representations indicating submission of required compliance reports, signed by proposed subcontractors, will be obtained prior to subcontract awards. ( The above representation need not be submitted in connection with contracts or subcontracts which ate exempt from the clause.) (2) That he operates as an incorporated in State of _ O individual, ❑ partnership, ❑ joint venture, In corporation, Texas Receipt of Amendments: The undersigned acknowledges receipt of the following amendments of the invitation for bids, drawings, and/or specifics tions, etc. (Give number and date of each): None ENCLOSED IS BID GUARANTEE, IF REQUIRED. CONSISTING OF IN THE AMOUNT OF Bid Bond s 8750.00 NAME Of BIDDER IType a pin) I FULL NAME Of ALL PARTNERS (Type a print) I T G Construction & Engineering, Inc. BUSINESS ADDRESS (Type or porn P. 0. Box 163 501 Half League Road Port Lavaca, Texas 77979 type a prd epms daer tigm sl I. T. Gonzalez. P. E. TITLE IType a print) 1 DIRECTIONS ENVELOPES CONTAINING BIDS, GUARANTEE, ETC, MUST BE SEALED, MARKED, AND ADDRESSED AS FOR FOLLOWS: CONTRACTING OFFICER INVITATION FOR BID NO. 2873 BIDS SUBMITTING BEN H. COMISKEY, JR. - FOR OPENING: Jul 23, 1984 BIDS 211 S. ANN — COUKL'f101)uE 2:00 P. M. Tt�ca PORT LAVACA, SEXA.S 77979 TIME CAUTION: Bids should not be qualified by exceptions to the bidding condition,. 744 BID FORM CONTINUED (Applicable if the bid or offer exceeds $100,000, or the contracting officer has determined that orders under an indefinite quantity contract in any year will exceed $100,000, or a facility to be used has been the subject of a conviction under the Clean Air Act (42 U.S.C. 1857c--8(c)(1)) or the Federal Water Pollution Control Act (33 U.S.0 1319(c)) and is listed by EPA, or is not otherwise exempt.) The Bidder or offeror certifies as follows: (a) Any facility to be utilized in the performance of this proposed contract has _, has not y_, been listed on the Environmental Protection Agency List of Violating Facilities. (b) They will promptly notify the contracting officer, prior to award, of the receipt of any communication from the Director, Office of Federal Activities, Environmental Protection Agency, indicating that any facility which they propose to use of the performance of the contract is under consideration to be listed on the EPA List of Violating Facilities. (c) They will include substantially this certification, including this paragraph (c), in every nonexempt subcontract. I 745 Item No. 1 2 3 4 5 6 7 Work or Material Concrete Sidewalks Restroom Buildings Picnic Shelters Waste Collection & Disposal Systems Grills Signs Post Parking Barriers 0 BID SCHEDULE INDIANOLA PARK SOUTH BEACH . DE -GO -La RC&D AREA Spec. No. 4 5 6 The Court Adjourned. 8 9 9 9 Quantity 275 1 Job 12 Jobs Unit Sq. Ft. Lump Sum Lump Sum Unit Price Amount $ 3.10 $ 852.50 $XXXXXXXXXX $35,985.00 $XXXXXXXXXX $69,412.00 1 Job Lump Sum $XXXXXXXXXX $ 8,234.00 12 Each $ 412.00 $ 4,944.00 1 Each $2195.00 $ 2,195.00 2*100 Lin. Ft. $ 3.847 TOTAL $129,701.20 746 REGULAR AUGUST TERM ' THE STATE OF TEXAS X COUNTY OF CALHOUN AUGUST 13, 1984 BE IT REMEMBERED, that on this the 13th day of August, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, towit: R. E. Wyatt, County Judge Leroy Belk, Commissioner, Prct. 1 Stanley Mikula, Commissioner, Prct. 2 Peggy Lindsey, Commissioner, Prct. 3 Oscar F. Hahn, Commissioner, Prct. 4 Mary Lois McMahan, County Clerk ' whereupon the following proceedings were had: GUADALUPE-BLANCO RIVER AUTHORITY - PERMITS A motion was made by Commissioner Belk, seconded by Commissioner Hahn, and carried, that Calhoun County grant a permit to GBRA to install facilities as shown on the following instruments with the understanding that by the usage of such permit GBRA agrees that such facilities and the installation, maintenance and usage thereof shall be subject to all of the terms and provisions set out in the original contract between GBRA and Calhoun County dated March 21, 1972 and recorded in Vol. R, Page 307 of the Commissioners' I Court Minutes of Calhoun County, Texas, and that GBRA agrees to be bound by all such terms and provisions. 747 i 5 i • h H / 4 7.194 !i i II L—f �E�15 ;EA 19 Ti � CALFJ'J': . _ c,ATi. �� SUPPLY S1'S? 1. Connection Data (To Be Completed by Operations) A. DATE: 7-12-84 B. Name of Customer Requesting Service: Robert E. Dooley C. Number of Connections Wanted: One D. Map Sheet Number: D-18 E. Customer Number to be assigned: 152544 F. Prospects for Additional Customers to be served by the Proposed Line: 2. Engineering Review (To Be Completed by Engineering) A. Received by Engineering: Date B Recommended for installation as submitted DATE SIGNATURE C. Recommended for Installation as follows: DATE SIGNATURE 3. Report of Instal latioo (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (If Installation differs from recommendations) 4. Posted to "As Built Plans": Operations: DATE SIGNATURE Enalneerina: DATE SIGNATURE S-r M .•A. _IiJ.i'I ::'J: ai n„=AL 1':ATEn SUPPLY SYSTEM' 1. Connection Data (To Be Completed by Operations) A. DATE: August 8, 1984 B. Name of Customer Requesting Service: George Withers C. Number of Connections Wanted: One D. Nap Sheet Number: D-14 E. Customer Number to be assigned: 162527 F. Prospects for Additional Customers to be served by the Proposed Line: 2. Encineering Review (To Be Completed by Engineering) A. Received by Engineering: Date _ B. Recommended for installation as submitted DATE SIGNATURE C. Recommended for Installation as follows: DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE E. Remarks: (If Installation differs from recommendations) 4. Posted to "As Built Plans": Operations: DATE SIGNATURE Enoineerinc: DATE SI-G'.ATJRE O 1 Will 6,m en ` V, 2545 J `lea 4f% ^_ a 1 yz j I %%CCl 9 v I w u _ Nhf � � •`��. J•• UYJ � 1 ..0 1• OM.'. 0- ..S ... n v`Ch - SEPTIC- CONNECTIO!i INrCRI'.STION CALHOUN COUNTY RURAL WATER SUPPLY SYSTEM 1. Connection Data (To Be Completed by Operations) A. DATE: 7-20-84 B. Name of Customer Requesting Service: William E. Renfrow C. Number of Connections Wanted: One D. Map Sheet Number: D-14 E. Customer Number to be assigned: 162545 P. Prospects for Additional Customers to be served by the Proposed Line: 2. Engineering Review (To Be Completed by Engineering) A. Received by Engineering: Date B. Recommended for installation as submitted DATE SIGNATURE C. Recommended for Installation as follows: DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (If Installation differs from recommendations) 4. Posted to "As Built Plans": Operations: DATE SIGNATURE Engineering: DATE SIGNATURE COUNTY BUILDINGS - HANDICAPPED PARKING ZONE Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the following order be adopted and entered: IAMENDED ORDER ESTABLISHING HANDICAPPED PARKING ZONE WHEREAS, on May 18, 1984, the Calhoun County Commissioners Court passed an Order establishing a handicapped parking zone inside the circular drive at the rear of the Calhoun County Courthouse (said rear being the southwest side of the courthouse), and that said handicapped parking zone be marked with blue curbing along the driveway north of the handicapped zone for a period of twenty-seven (27) feet, and that the blue curbing be further extended south of the wheelchair ramp along the curbing for a length of eighteen (18) feet, and WHEREAS, for the convenience and safety of handicapped persons, the Revenue Sharing Handicapped Project Coordinator, Sylvia Mendoza, has requested, by letter, that the entire circular drive (driveway) at the rear entrance of the Calhoun County Courthouse be designated as handicapped parking, NOW, THEREFORE, BE IT ORDERED by the Commissioner Court of Calhoun County, Texas that Order establishing handicapped parking zone, dated May 18, 1984, be amended so that the entire circular drive at the rear entrance of the Calhoun County Courthouse be designated as handicapped parking and that said zone be marked with blue curbing along the entire circular drive. It is further herein noted that vehicles parking in the area designated by the blue curbing may in lieu of 64d`also in addition to being towed away, be issued citation for such violation pursuant to Article 6701d Section 95 of Vernon's Annotated Texas Statutes (Uniform Act Regulating Traffic on Highways). And that, except as herein amended, said Order of May 18, 1984 is hereby continued in effect, ratified and confirmed. PASSED AND APPROVED on this 13th day of August, A.D. 1984. COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS By 4rz ' R.E. Wyatt, Caihp County Judge ATTEST: Mary L 's McMahan, County Clerk 751. PROCLAMATION - CHILD SUPPORT MONTH Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the following proclamation be entered: STATE OF TEXAS X X COUNTY OF CALHOUN X ' PROCLAMATION CHILD SUPPORT MONTH IN TEXAS WHEREAS, our state's future lies in the strength of our families and the neglect of our children undermines the hope of that future; and WHEREAS, the failure of parents to take financial responsibility for their children in this state is recognized as another form of child abuse; and WHEREAS, in order to ensure our children the needed financial support from their parents, the 68th Texas Legislature passed resolutions declaring the month of August as "Child Support Month" in Texas; and WHEREAS, all citizens of Calhoun County are urged to join in acknowledging the significance of "Child Support Month" to emphasize the financial aspects of parental responsibility: NOW, THEREFORE, the Commissioners Court of Calhoun County do hereby proclaim the month of August, 1984, as CHILD SUPPORT MONTH. ATTEST: �.2.4�1 r>),"2z, Mary L s McMahan, County Clerk COMMISSIONERS COURT CAALLHOUN COUNTY, TEXAS By R. Wyatt, Cal ho� County Judge 752 CONTRACTS AND AGREEMENTS- CROSSROADS PUBLIC HEALTH DISTRICT Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the following Agreement be approved and entered: CROSSROADS PUBLIC HEALTH DISTRICT COOPERATIVE AGREEMENT In accordance with the requirements contained in Article 4436b, Texas Civil Statutes, herein called "the Act", the Cross- roads Public Health District is being organized. It shall be a Public Health District established under Article IV of the Act. I. DEFINITIONS: (1) DIRECTOR shall mean the chief administrative officer of the Crossroads Public Health District. (2) DEPARTMENT shall mean the Texas Department of Health. (3) HEALTH AUTHORITY shall mean the physician who is to administer the state and local laws relating to public health. (4) MEMBER shall mean a municipality or county which is a participant in the Public Health District. (5) DISTRICT shall mean Crossroads Public Health District. (6) PHYSICIAN shall mean a person licensed to practice medicine by the Texas State Board of Medical Examiners. II. ORGANIZATION AND FINANCE ' The District shall be named the Crossroads Public Health District. It shall consist of all of the area located inside the Texas Counties of Victoria, DeWitt, Calhoun, Jackson, and Matagorda. Membership in the District shall consist of Commis- sioners' Courts of each of the five counties plus the governing bodies of the incorporated municipalities of Victoria, Cuero, Yoakum, and Yorktown. The District shall maintain branch office - clinics in Victoria, Cuero, Port Lavaca, Edna, and Bay City. Actions of the District, including but not limited to modification of this agreement, admission and expulsion of members, dissolution, and appointment or removal of the Director, shall require the approval of all members. Each member shall maintain its own budget for the funding of public health services within its jurisdiction; provided, that members within a county may cooperate by agreement for the funding of services within such county. Except for such an (agreement within a county, no member shall incur any debt on behalf of any other member, and no member shall be responsible for any debt incurred by any other member. III. MODIFICATION This Cooperative Agreement may be modified provided the changes are in accordance with the Texas Board of Health guide- lines as administered by the Director. Such modification shall be in writing and shall be effective upon approval of the governing body of each member. IV. ADMISSION, EXPULSION, AND WITHDRAWAL OF MEMBERS Procedures and criteria for the admission and expulsion of members shall be developed by the Director. At such time as all factors and conditions have been investigated, including but not limited to all rules of the Act, the matter will be referred to the members for action. Any member may withdraw from the District without the consent of the District or any other member, provided that written notice of the intent to withdraw shall be given to the Director at least sixty (60) days in advance. W V. DISSOLUTION Procedures for the dissolution of the District shall be initiated through the Director at which time the Director shall consult with all members. The Director shall use every means to coordinate an orderly dissolution. At such time as all details have been resolved, the Director shall report to the members which shall take final action on the proposal. All actions involved in a dissolution shall be conducted in accordance with existing local, state, and federal rules and regulations as they pertain to personnel, property, and the responsibility to provide for services. VI. THE DIRECTOR. The Director of the existing five Health Units operated by the members shall be the initial Director of the District. Appointment of a Director when the position becomes vacant shall be made by the members subject to all rules of the Act and the approval of the Texas Board of Health. The Director shall be a physician and shall serve as the chief administrative officer of the District. The Director shall be the "Health Authority" and will perform all duties as specified in §3.01 of the Act, and shall be subject to all the requirements and rules of §3.02 of the Act. The Director may be removed from office by the member entities for lack of satisfactory discharge of duties; alcohol- ism, drug abuse, conviction of a felony, misappropriation of funds or property, embezzlement, or physical or mental impairment (disability) which permanently prevents satisfactory discharge of duties. This cooperative agreement shall become effective upon approval by the governing body of each of the members and shall be signed by the appropriate officer of each governing body. A copy of the cooperative agreement and any subsequent modifica- tions shall be included in the minutes of the governing body of each member and shall be filed by the county and city clerks of all members and by the Texas Department of Health. APPROVED: ATTEST: Victoria County Clerk County Judge, Victoria County, Texas County Judge, DeWitt County, Texas 1 54 2 ATTEST: Do Witt County Clerk Courrty Judge County, Texas ATTEST: Cu�"Cbunty Clerk County Judge; Jackson County, Texas ATTEST: Jackson County Clerk I County Judge, Matagorda County, Texas ATTEST: Matagorda County Clerk Mayor, City of Victoria ATTEST: City Secretary, City of Victoria Mayor, City of Cuero m 755 ATTEST: City Secretary, City of Cuero Mayor, City of Yoakum I ATTEST: City Secretary, City of Yoakum Mayor, City of Yorktown ATTEST: City Secretary, City of Yorktown Effective date: 1 756 TAX ASSESSOR -COLLECTOR - CALCULATION OF EFFECTIVE TAX RATE Motion by Commissioner Mikula, seconded by and carried, that the following calculation tax rate be entered in the Minutes. VERNON M.DAMSTROM TAX ASSESSOR -COL LECTOR CALHOUN COUNTY DRAWER 8 PHONE 512 5523781 PORT LAVACA, TEXAS 77979 August 10, 1984 Commissioners Court of Calhoun County County Court House 211 S. Ann Port Lavaca, Texas 77979 Dear Sirs: Commissioner Belk, of the effective In accordance with the requirements of Section 26.04 of the Property Tax Code, the Calculated 1984 Effective Tax Rate for Calhoun County is as follows: $0.0299 per $100 for Farm to Market/Flood Control $0.2345 per $100 for General Fund, Permanent Improvement Fund and Road and Bridge Fund $0.2644 Total County Effective Tax Rate The above total rate may not be exceeded by more than three percent by the Commissioner's Court without holding a Public hearing as required by Section 26.06 of the Property Tax Code. A copy of the Tax Rate Computation worksheet is enclosed. Thanks for your cooperation. Very truly yours, Vernon M. Damstrom Tax Assessor -Collector Calhoun County VMD:et 757 Calhoun COUNTY NOTICE OF CALCULATION OF EFFECTIVE TAX RATE AND PUBLICATION OF ESTIMATED UNENCUMBERED FUND BALANCES Vernon M. Damstrom Tax Assessor —Collector lie, .............Couuly. In m:cunlance wilb Ibe - provisions of Sec. 20.94, Properly Tnx Code, brave cnlcululed the lax role which umy nor be exrerdrd by mare Ilmn three percent by Ilse Cnnnulssiuurr's Coors ul the - Ca hrr„n Counly willuml holding a public hearing no required by the curie. That rule Is its lullows: S _-0299 per SIOU for form-lo-urorkelfftood conlrnl Inx: S .2345 per STUD Inr the general food, pernumcul lugnvtvewmd fund rend retail and bridge fund lax: + S � per S IOU for public rood mululenanre Ina; thus S per SIUU TOTAL COUNTY EFFECTIVE TAX RATE 'I lie eatiumled uueucnndtered fund balances ore as (olluwn: Fpigrvlu_klm ken Finarl Control Public Mind hfalglennt_iye N/A KIA111rnunre IL Operation: 3/ 175,000 Mnhlcnnnce & Operation: S _ Inierexl /. S...... : S NN Interest a Sbtkhig: S General Fund Tax sessor—Collecto Mniulennnce a Operullon: $ 2,250,000 Interest a Sinking: $ 75,000 August 10, 1984 CALCULATIONS USED TO DETERMINE EFFECTIVE TAX RATE Separate calculations are performed lot each type of lax tale levied by CalhQU—Mounly In order to detain lne a 1984 total elleclive lax rate. The following guide corresponds with Ilse calculations shown: A - Farm -to -market Road/Flood Control Tax; B - General Fund Tax; C - Maintenance of Public Roads Tax I. DATA Type of Tax: A Tax: B 1. 1983 Total lax levy from the 1003 lax roll ....................................... E 489,56 S 3,865, 156 2. 1983 Tax rare. .................................:... $ .0319(lioe S .2506rEloo 3. 1983 Debt service OILS) levy .................................................. $ N/A S 164,287 4. 1983 Maintenance 6 Operation (M60) levy ...................................... $ 489 , 560 S 3,700,869 5. 1gel MSO taxes on properly In terrilory that has ceased to be a part of unit In 1084 ... E E N/A 6. 1983;460 taxes on properly becoming exempt In 1984 ......................... E 7 , 429 $ 54,545 7. 1963 MSO taxes on taxable value lostbecause properly Is appraised of less than market value In 1984................................................................ S 99 $ 748 8. 1984 Total taxable value of all property ........................................ $1, 752 21 $1, 760 , 676.614 9. 1984 Taxable value of new Improvements added since Jan. 1, 1983 $145 709 743 $145, 807 ,193 10. 1984 Taxable value of property annexed since Jan. 1, 1983 ...................... $ N/A $ N/A 11. 1984 Tax levy needed to satisfy debt service IISS) .... $ N/A $ 155 ,188 12. Rate to rei$e 1983 lax levy due to appraisal roll errors (lost dollars divided by 1984 taxable N/A/5100 N/A valuesllf +E x 100) .............. E E /SI00 13. Rate to regain taxes lost In 1983 due to appraisal roll errors (lost dollars divided by N/A N/A N/A 1984 taxable value) IS + S x 100) ............ $ S /$100 14. 1983 M60 taxes used to regain lost 1982 levy ................................. $ N/A $ N/A II. CALCULATION MAINTENANCE AND OPERATION (M60) TAX RATE 1. (A) 1983 Total tax levy (Dale 1).................................................. 101 Subtract 1983 Debt service levy (Data 3)....... :.............................. ICI Subtract 1983 Taxes on property no longer In unit (Data 5) ..................... (D) Subtract 1983 Taxes for exemptions (Date 6).................................. (E) Subtract 1983 Taxes for productivity valuation (Dale 71 1........................ (F) Subtract 1983 Taxes used 10 regain lost 1982 levy (Dale 14) .................... (G) Adjusted 1983 M60 levy .................................................... 2. (A) 1984 Total taxable value of all property (Data e) ............................... (8) Subtract 1984 Value of new Improvements (Data 9) ............................ (C) Sublracl 1984 Value of annexed properly (Data 10) ................ I........... (0) Adjusted 1984 Taxable value for M60........................................ 3. IA) Divide the adjusted 1983 MSO levy (1•0above) by the adjusted 1984 taxable value for M60 (2-0 above) ............................. . 18) Multiply by $100 valuation ................................................... (C) Effective M80 rate for 1984................................................. INTEREST AND SINKING (I65) TAX RATE 4. (A) 1984 I6S levy needed to satlsfy debl(Data 111................................. (8) 1984 Total taxable value of all property (Data 8) ............................... (C) Divide the 1984 I6S levy 14-A above) by, the 1984 Total taxable value (4-8 above) ............. I.......... .. _..................... (D) Mulllply by $100 valuation ................................................... (E) Effective I6S fate for 1984................................................... APPRAISAL ROLL ERROR RATE ' 5. (A) Rate to false 1063 levy due to appraisal errors (Data 12) ................. :...... (0) Add Rate to regain taxes lost due to errors (Data 13) ........................... (C) Total Rate to adjust for appraisal roll errors .................. I................. 1964 EFFECTIVE TAX RATE FOR EACH TAX 5. (A) EOactive M60 rote (9-C above) .............................................. (8) Add Effective I6S rate (4-E above) .......................................... (C) Add Rate to adjust for appraisal roll errors (5-C above) ........................ (D) 1084 Ellecllve Tax Rate for Oils lax .......................................... $ 489.560 $ 3,865,156 164.287 — $ N/A _ f N/A — If 7,429 _ $ 54,545 — $ 00 — f 748 —.$ N/A — $ N/A $ 482,032 $ 3,645,576 $1,752,921,393 $1,760,676,614 — $145 709 743 — $145,807,193 —$ N/A —$ N A $1;607,211 650 $1,614,869,421 $ .000299 $ .002257 x $100 x $100 $ .0299 1 too $ _ .22571$100 $ N/A 155,188 $ $ N/A $1,760,676,614 N/A $ $ OOQ088 x $100 x $100 $ N/Aisioo1 $ .0088 1$100 $ N/A /Stool $ ,N/A r_$10o + S N/A /Stoo . $ N/A fi100 $ N/A /$to $ N/A /$100 $ .0299/$Ioo $ .2257 r$100 + $ N/A ;lSI00 + f .0088 /$100 . f N/A r;too .+ $ N/A f$i00 $ 029 y too f .2345 /stoo TOTAL EFFECTIVE TAX RATE FOR 1904 7. Add 1984 ellecllve tax rate for each lax $ .0299 /$100 + $ .2345 /$100 $ .2644 /$too 1984 Effective Tex Rafe for Each Tax (.vied and the Total 1084 Effective Tex Rate ere the rates published as required by Sec. 20.04. Property Tex Code. 75',' PUBLIC HEARINGS ON 1985 BUDGETS, TAX RATES & LEVYING AND ASSESSING TAXES Motion by Commissioner Mikula, seconded by Commissioner Belk, and car- ried, that the following order be adopted and entered: ORDER SETTING DATE, TIME AND PLACE FOR BUDGET HEARINGS, PROPOSED USES OF REVENUE SHARING; FOR SETTING TAX RATES I AND LEVYING AND ASSESSING TAXES WHEREAS, the Commissioner Court of Calhoun County, Texas met on August 13, 1984 (regular term of the Commissioner Court), and WHEREAS, one of the items on the agenda was to set date, time and place for hearing on the 1985 County budgets and Federal Revenue Sharing budgets and proposed uses of Revenue Sharing, also for setting tax rates and levying and assessing taxes. NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONER COURT OF CALHOUN COUNTY, TEXAS that the above hearing. will be held on Friday, September 14, 1984 at 1:30 o'clock P.M. at the Commissioners Courtroom in the Courthouse in Port Lavaca, Texas. PASSES AND APPROVED .this 13th day of August, 1984. ATTEST Mary Lo s McMahan, County Clerk r:4lp- , COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS R.E. y to t, County Ju¢ge� 760 LIBRARY - NON RESIDENT CARDS Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the County Judge be authorized to signa library policy for deposit cards for non-residents. ' BIDS AND PROPOSALS - PULL TYPE SWEEPER, EXCAVATOR AND PICK-UP Motion by Commissioner Belk, seconded by Commissioner Hahn, and car- ried, that the.County Auditor be authorized to advertise for bids .for a pull type sweeper for Precinct No. 3; Excavator for the Sanitary Landfill and a Pick-up for the Maintenance Department with bid opening set for September 10, 1984 at 10:00 A. M. CALHOUN COUNTY DRAINAGE DISTRICT NO. 10 - COMMISSIONERS Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that Andrew Hahn, Richard Williams and Mrs. Joe Custer be appointed Commissioners of Calhoun County Drainage District No. 10 for two year periods. LATERAL ROAD REFUND ' Motion by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that the County Auditor and County Treasurer be authorized to transfer Lateral Road Funds to each respective precinct. BIDS AND PROPOSALS - INDIANOLA PARK PROJECT Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the bid of ITG Construction & Engineering Co. in the amount of $129,701.20, which was the low bid, be awarded on the Indianola Park Project and that the County Judge be authorized to sign the contract when he has been furnished with all papers and documents. INJECTION WELL FUNDING Leo Westerholm met with the Court and requested that no more tax money be spent to fight the injection well. He said than if the Committee want to oppose the injection well that is ' their business but he is against any more tax money being spent. 761 CHOCOLATE BAYOU - STUDY REVIEW A lengthy discussion ensued concerning the Chocolate Bayou Watershed and the lack of drainage in that area. Previously, Commissioner Mikula had ask for an updated study due to changes in land use and drainage projects in Victoria County. Representatives of Soil Conservation Service were present to review the updated study with the Court. They explained that the cost ratio was totally unacceptable since Drainage District No. 11 had requested a study on the possibility of a "10 inch drain off in 24 hours". The study showed that to comply with Drainage District No. 11 request the cost would be 5 times greater than the cost of the present work plan. TEXAS SESQUICENTENNIAL CELEBRATION Lonnie Ficklen, Chairman, reported to the Court on the plans of her committee. She reported the.Sesquicentennial Flags are in the process of being made now; they are planning a LaSalle Celebration in 1985; the Indianola Reunion is being planned; and a calendar is being printed which will have art works by local artists. She wanted to know how the Court felt about the LaSalle Celebration. 1985 will be the 300th Anniversary of LaSalle's landing at Indianola and if the Court approved the Committee would need the Court's financial support. She also stated that it might be possible to get the Pope to Calhoun County in 1986 since he will be in Panna Marie during that year. The Court endorsed the actions of the Committee and offered its' support. APPROVAL OF MINUTES Minutes of meetings held by the Commissioners' Court on June 26th, July 9th, 13th and 23rd were read, whereupon a motion was made by Commissioner Hahn, seconded by Commissioner Lindsey, and carried, that said Minutes be approved as read. ACCOUNTS ALLOWED - COUNTY Claims totalling $146,292.77 and $152,681.72 were read County Auditor and after verifying same, a motion was Commissioner Mikula, seconded by Commissioner Lindsey, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $41,574.37 were presented by and after reading and verifying same, a motion sioner Hahn, seconded by Commissioner Lindsey, said claims be approved. by the made by and carried, the County Auditor was made by Commis - and carried, that 762 COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report and after reading and verifying same, a motion was made by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that said report be approved. THE COURT RECESSED UNTIL TUESDAY AT 10:00 A. M. 1 The Court held a Budget Work Session and recessed until Friday, August 17th at 10:00 A. M. FRIDAY, AUGUST 17TH, 10:00 A. M. ALL MEMBERS PRESENT GOLDEN CRESCENT REGIONAL PLANNING COMMISSION - REGIONAL ALCOHOLISM ADVIRSORY COMMITTEE Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that Mrs. Dede Shillings be appointed to the Regional Alcoholism Advisory Committee to replace W. M. Taylor who asked that he not be appointed. ITAX ASSESSOR -COLLECTOR - MONTHLY AND ANNUAL REPORT The Tax Assessor -Collector presented his annual report and his re- port for the month of June; a motion was made by Commissioner Mikula, seconded by Commissioner Hahn and carried, that said report be ap- proved. ACCOUNTS ALLOWED - COUNTY Claims totalling $187,418.10 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Hahn, seconded by Commissioner Belk, and carried, that said claims be approved for payment. ACCOUNTS ALLOWED - HOSPITAL ' Claims totalling $274,759.85 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Hahn, seconded by Commissioner Lindsey, and carried, that said claims be approved. 763 4 JAIL -MUSEUM - CHANGE ORDER NO. 2 Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that Change Order No. 2 on the Jail -Museum renovation project be rejected. CHANGE r` ORDER Distribution to: OWNER _ ❑ ARCHITECT ❑ ' AIA DOCUMENT G701 CON IRACTOR ❑ FIELD ❑ OTHIR ❑ PROJECT: CALHOUN COUNTY JAIL MUSEUM CHANCE ORDER NUMBER: 2 In.lme.,lddre,.l 211 S. Ann Port Lavaca, Tx. 77979 INITIATION DATE: 08/02/1984 If) IConilm lor): ARCIIITECI'S PROJECT NO: 8310 ITG P.O. Construction Box 163 . cONTRnCr FOR: Repair of Walls and water problems Port Lavaca, Tx. 77797 L CONTRACI DATE:March 1, 1984 You are directed to make the following changes in this Contract 1. Shore up 2nd Floor, remove plaster above hall infill and fill with solid brick to support ceiling beams. 2. Remove plaster and infill adjacent to cell door on the first floor. Infill with solid brick. Total Cost $1,289.00 .N',d vdhd unld siµm•d by Il4h Ihv ( Avnor ,ind An hits( I. 1 q;nalun• d Ill, Cunlou Inr ...di(dlr+ hi, .i grry •n u•nl 11"Fewilh, IM Illdm); ally ddiuslnu0nl in 0W ( (Mo ('I Sum ur ('lmlyd( I I111W, The original (Contract Sum) (Guarmteal Maximum Cosy was ........................... $ 15,000.00 Net change by previously authorized Change Orders ........................... I ....... $ 1,824.00 The (Contract Sum) (GDmrtrerd'Nt,=nvm-,e(at) prior to this Change Order was .......... $ 16,824.00 The (Contract Sum) (GLinntLtld-Mn'x!mvrrrtnMI will be (increased) (docrc ned) (unehmged) by this Change Order......................................................... $ 1,289.00 The new (Contract Sum) (Fderentee(.h4m:+rnem{-crF) including this Change Order will be ... $ 18,113.29 The Contract Time will be (increased) (elmYeased) by ( ) Days. The Date of Substantial Completion as of the date of this Change Order therefore is De Lara-Almond Architects, Inc WIW kens Idrrs �an Antonio, Tx. 78210 ITG Construction WWA66YR 163 Addres, Port Lavaca, Tx. 77979 Authorized: , Calhoun Cnunty "Mil' S. Ann Address 13Y Lavaca, Tx. 77979 DAT 08/02/1984 f DAD08/02/1984 DATE 08/02/1984 AEA DOCUMENT G701 CHANGE ORDER APRII "1978 EDITION AIA' - U 1978 HIE AMERICAN INSII TRITE OF ARCHrtICTS, '17.3, NEW YORK AVE.. N.W., WASIIINGTON, D.C- 20006 G701 —1978 764 1 The Court Adjourned. SPECIAL AUGUST TERM THE STATE OF TEXAS COUNTY OF CALHOUN X HELD AUGUST 31, 1984 BE IT REMEMBERED, that on this the 31st day of August, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10 0' P. M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court,towit: R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar F. Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk (Absent) whereupon the following proceedings were had: CONTRACTS AND AGREEMENTS - AGRICULTURE LEASE, W. T. BISSE TT, JR. Dear Judge Wyatt and members of Commisioners Court: I am writing this letter to notify you that I am terminating my farming operation and therefore would like to forfeit my agricul- ture contract between myself and Calhoun County immediately. I enjoyed farming the sanitary landfill farm for four years and I would like to thank you for the association we have had the last four years. I strongly believe that there will be no problem in leasing the farm as I know of four area farmers who are interested in leasing it. Thank you again. Sincerely yours, (S) Wesley Bissett, Jr. Rt. 1, Box 143 Port Lavaca, Texas 77979 Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the agriculture lease agreement between W. T. Bissett, Jr. and Calhoun County be terminated immediately. Voting Yea - Commissioners Belk, Hahn and Lindsey Voting No - None Abstaining - Commissioner Mikula CONTRACTS AND AGREEMENTS - TERMINATION OF LEASE - APPOINTMENT OF COMMISSIONER OF LEASE Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the following order be passed and entered and that the bids for the new agriculture lease be taken in the Courthouse Lobby on Septem- ber 28, 1984 at 9:30 A. M. 765 ORDER TERMINATING LEASE CONTRACT AND APPOINTING COMMISSIONER OF LEASE TO LEASE CERTAIN COUNTY LANDS, AND COVERING OTHER MATTERS RELATIVE THERETO WHEREAS, on August 27, 1984 the Commissioners Court of Calhoun County, Texas received a letter from Wesley Bissett, Jr., Lessee of 102.4 acres referred to as Sanitary Landfill agricultural land, and by this letter, with consent and approval of Lessor, Calhoun County, Texas, Mr. Bissett desires to terminate his Lease Contract (pertaining to 102.4 acres referred to as Sanitary Landfill agricultural land), and , WHEREAS, the Commissioners Court of Calhoun County, Texas, desires to lease for farming purposes for growing maize, corn and cotton (or any one or more of said three crops) above mentioned 102.4 acres of tillable land described in that certain form of lease which is marked Exhibit I and attached hereto and made a part hereof for all purposes; NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS: Section 1. That the Lease Contract (covering 102.4 acres of land, referred to as Sanitary Landfill agricultural land), dated July 11, 1983, between Calhoun County, Texas and Wesley T. Bi-ssett, Jr, be terminated as of August 31, 1984 Section 2. That Stanley Mikula, County Commissioner, is hereby appointed as Commissioner of Lease to so lease said property at public auction in accordance with law, such lease to be made in accordance with the terms and provisions of said Exhibit I. Section 3. That said Commissioner of Lease is hereby authorized to publish notice of such auction as required by law, to fix the time and place the auction will be held, and to do any and all other acts necessary to accomplish such auction. Section 4. That the right is reserved for said Commissioner to reject any and all bids received at such auction. Section 5. That said Commissioner of Lease is hereby authorized to determine the successful bidder at such auction and to enter into and execute a lease contract in duplicate with such successful bidder, such lease contract to be in accordance with said Exhibit I. PASSED, ADOPTED AND APPROVED this 31st day of August , 1984. C0124ISSIONERS COURT OF CALHOUN COUNTY, TEXAS BX R.E. Wyatt, Count udge ATTEST: l7",.0"M' .� Mary ILis McMahan, County Clerk The Court Adjourned. 1 766 REGULAR SEPTEMBER TERM THE) STATE OF TEXAS COUNTY OF CALHOUN ' BE IT REMEMBERED, that on this the 1984, there was begun and holden at Port Lavaca, said County and State, of the Commissioners Court, within there were present on this date the to -wit: R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar F. Hahn Mary Lois McMahan HELD SEPT. 10, 1984 loth day of September, A. D. the Courthouse in the City of at 10:00 A. M., a Regular Term said County and State, and following members of the Court, County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: GUADALUPE-BLANCO RIVER AUTHORITY - PERMITS A motion was made by Commissioner Hahn, seconded by Commissioner ' Belk, and carried, that Calhoun County grant a permit to GBRA to install facilities as shown on the following instruments with the understanding that by the usage of such permit GBRA agrees that such facilities and the installation, maintenance and usage thereof shall be subject to all of the terms and provisions set out in the original contract between GBRA and Calhoun County dated March 21, 1972 and recorded in Vol. R. Page 307 of the Commissioners' Court Minutes of Calhoun County, Texas and that GBRA agrees to be bound by all such terms and provisions. 767 —" 6-150 do h, cr Line :J,W . J9- d !o _ 647 :0 637 1' AT. Di�ccns AF I 7. CA_4DU'1 COUNTS RL'4AL PLATER SUPPLY S"I.7E '. Connection Data (To Be Completed by Operations) A. DATE: August 30 1984 B. Name of Customer Requesting Service: June PJtonyak C. 'Jumber of Connections Wanted: One D. Nap Sheet Number: DI9A E. Customer Number to be assigned: 202549 F. Prospects for Addition,] Customers to be served by the Proposed Line: 2. Engineering Review (To Be Completed by Engineering) A. Received by Engineering: Date ' B. Recommended for installation as submitted DATE SIGNATURE C. Recommended for Installation as follows: DATE SIGNATURE 3. Report of Installation (To Be Completed by Operations) A. Installation completed DATE SIGNATURE B. Remarks: (If Installation differs from recommendations) 4. Posted to "As Built Plans": Operations: DATE SIGNATURE Engineering: DATE 5IGNPTURE �iChard . 202 -11 Cn CD Ch�S��ti- 2 CFL".=SUN COUNTY RURAL iiFT_-. SUPPLI 51_lEr: 1. Connection Data (To Be Completed by Operations) A. DATE: Auaust 14 1984 B. Name of Customer Requesting Service: Richard D. Chislett C. Number of Connections Wanted: One D. Map Sheet Number: D20-C E. Customer Number to be assigned: 202522 F. Prospects for Additional Customers to be served by the Proposed Line: 2. Enaineering Review (To Be Completed by Enaineering) A. Received by Engineering: Date ' V Recommended for installation as submitted DATE SIGIJATURE C. Recommended for Installation as follows: DATE SIGNATURE �. Reportof Installation (To Be Completed by Operations) A. Installation completed DATE SIGIJATURE B. Remarks: (If Installation differs from recommendations) 4. Posted to "As Built Plans": Operations: DATE SIGNATURE Engineering: DATE SI �',ATURE Barnes _ --- # 202547 i - -R5. D20-D I _ I l 3m • I E 0LIV9 li p/7-- II f'J:✓na i i m_ 1 - �`.�� II = c M APLE rx+'=so qIII �cwwciieert , HGL": CG'JNTY RLIFAL WATER SU-PLY SS -,I -I' Connection Data (To Be Completed by Operations) A. DATE: August 17, 1984 B. Name of Customer Requesting Service: W. G. Barnes C. Number of Connections Wanted: One D. Map Sheet Number: D20-D E. Customer Number to be assigned: 202547 F. Prospects for Additional Customers to be served by the Proposed Line: 2. Engineering Review (To Be Completed by Engineering) A. Received by Engineering: Date B. Recommended for installation as submitted DATE SIGNATURE C. Recommended for installation as follows: DATE SIGNATURE 3. Reportof Installation (To Be Completed by Operations) A. Installation completed' DATE SIGNATURE B. Remarks: (If Installation differs from recommendations) 4. Posted to "As Built Plans": Operations: DATE SIGNATURE Engineering: DATE SIGNATURE I AND PROPOSALS - EXCAVATOR. SANITARY LANDFILL The following bids were received for an excavator for the Sanitary Landfill but no action was taken at this time: PRICE: OUTRIGHT PURCHASE $ 83,200.00 TRADE-IN ALLOWANCE $ -0_ ------------ NET TRADE DIFFERENCE$$LZQQ19D_- 2. BIDDERS SHOULD READ *THE SPECIFICATIONS THOROUGHLY AND BE SURE THAT THE EQUIPMENT OFFERED COMPLIES WITH ALL REQUIREMENTS. ALL VARIATIONS FROM THE SPECIFICATIONS MU5T BE CLEARLY INDICAYED AND MADE A PART OF YOUR BID. IF NO EXCEPTIONS ARE NOTED AND YOU ARE THE SUCCESSFUL BIDDER IT IS REQUIRED THAT EQUIPMENTT BE FURNISHED AS SPECIFIED. :3. IT IS REQUIRED IHAI THE UNIT BE COMPLETELY ASSEMBLED AND ADJUSTED. ALL EQUIPMENT INCLUDING STANDARD AND OPTIONAL BE .:N`STALLED AND THAT SAID EXCAVATOR BE READY FOR CONTINUOUS OPERATION. ' EXCEPTIONS: 1. NO TURBO CHARGER ON ENGINE 2. TRACKS LENGTH ARE 12'10" NOT 13' 3. LEXAN GLASS IS NOT USED 4. SHATTER PROOF GLASS ON FRONT AND SIDE 5. NO CLOCK FUEL CONSUMPTION - 3.8 GALLONS PER HOUR R. B. EVERETT & COMPANY L-z1-/ ' :! GL NN AMERSON SALES MANAGER ENCLS. P.0 t.)K 3 2-1 NouS Y� , lelCaS -I-Iripl - o -21- -- - - 771 PRICE' OUTRIGHT PURCHASE $ 96A8-1-3-.-Og ----------------- TRADE-IN ALLOWANCE $ 14 000 00 NEf l"RHUE UIrFERENCE$82 813.00 1 2. BIDDERS SHOULD READ THE SPECIFICATIONS 'THOROUGHLY AND BE SURE THAT -THE EQUIPMENT OFFERED COMPLIES WITH ALL REQUIREMENTS. ALL VARIATIONS FROM THE SPECIFICATIONS MUST BE CLEARLY INDICATED AND MADE A PART OF YOUR BID. IF NO EXCEPTIONS ARE NOTED AND YOU ARE THE SUG_ES'FUL BIDDER I1' IS REQUIRED THAT EQUIPMENT BE FURNISHED AS SPECIFIED. :3. I1 IS REQUIRED THAT THE UNIT BE COMPLETELY ASSEMBLED AND ADJUSTED. ALL EQUIPMENT INCLUDING STANDARD AND OPTIONAL BE INSTALLED AND THAT SAID EXCAVATOR BE READY FOR CONTINUOUS OPERATION. - 2 - u 772 PRICE: OUTRIGHT PURCHASE $ 105,000.00 --------------------------- fRADE-IN ALLOWANCE $ 10,000.00 --------------------------- ' NET TRADE DIFFERENCE$ 95,000.00 -------------------------- %. BIDDERS SHOULD READ THE SPECIFICATIONS THOROUGHLY AND BE SURE 'CHAT THE :QUIPMENT OFFERED COMPLIES WITH ALL REQUIREMENTS. ALL VARIATIONS FROM THE 6PECIFICATIONS MUST BE CLEARLY INDICATED AND MADE A PART OF YOUR BID. IF NO =XCEPT"IONS ARE NOTED AND YOU ARE THE SUCCESSFUL BIDDER 11 IS REQUIRED THAT QUIPMENT BE FURNISHED AS SPECIFIED. 3. IT IS REQUIRED THAT THE UNIT BE COMPLETELY ASSEMBLED AND ADJUSTED. ALL :QUIPMENf INCLUDING STANDARD AND OPTIONAL BE INSTALLED AND THAt SAID EXCAVATOR 3E READY FOR CONTINUOUS OPERATION. 1 Po.yli�o4 Corpus CA-.f , T 773 LLNXNULFSIDE Vvy -1 INC The Honorable Judge 6 Commissioners Calhoun County 211 So. Ann Port Lavaca, Texas 77979 Dear Sirs, IH-37 RAND MORGAN RD. (512) 289-0727 P.O. BOX 10578 CORPUS CHRISTI, TEXAS 78410 September 10, 1984 In response to your request for bids on a crawler excavator for the County Landfill, we would like to propose the following: 1 - New John Deere 690B Excavator with 131 SAE net horsepower, 6 cylinder, turbocharged diesel engine (Engine will be equipped with dealer installed low oil pressure or high coolant temperature, automatic shut down system.); 1 cubic yard (SAE) capacity - 48" bucket with teeth; tractor type under- carriage with 30" triple semi -grouser pads; fully enclosed steel cab with full instrumentation, heater and defroster, deluxe cushioned seat, and vandalism protection. Dig depth (4' flat bottom ditch) - 21 ft.; surface reach - 31 f t.; operating weight - 39,900 lbs.; fuel consumption - approx- imately W galons per hour at rated engine speed, depending on operator performance and operating conditions. F.O.B. Port Lavaca, Texas $ 88,500.00 less trade - 1977 Case 880 SIN 6201337 (18,000.00) Net .trade difference $ 70,500.00 Delivery - immediate from dealer stock Warranty - 1 year —parts and labor (1500 hour limit) - details on attached factory warranty. The J.D. 690B meets or exceeds all advertised performance specifications and is well suited to the'application intended. We should note however that the published specifications are quite detailed as to design specifics and can therefore be met in each and every detail by only one manufacturer. We feel sure that it is not your intent to make your specs exclusive and it is in this spirit that we bid. 1 PRICE., OUTRIGHT PURCHASE =71�O_____________ TRADE-IN ALLOWANCE $ _ 19�999�99_________________ NET TRADE DIFFERENCE4y71676_00 -- ------------------ �. BIDDERS SHOULD READ THE SPECIFICATIONS 'iHORUUGHLY AND BE SURE THAT THE EQUIPMENT OFFERED COMPLIES WITH ALL RET4UIREMENIS. ALL VARIATIONS FROM THE SPECIFICATIONS MUST HE CLEARLY INDICATED AND MADE A PART OF YOUR BID. IF NO EXCEPTIONS ARE NOTED AND YOU ARE THE SUCCESSFUL BIDDER 17 IS REQUIRED THAI' EQUIPMENf BE FURNISHED AS SPECIFIED. 3. 11' 1S REQUIRED THAT THE UNIT BE COMPLETELY ASSEMBLED AND ADJUS'IE'D. ALL EQUIPMENT INCLUDING STANDARD AND CAP"fIGNAL BE INSTALLED AND THAT SAID EXCAVATOR BE READY FOR CONTINUOUS OPERATION. CI o Hwy . �1 EGs+ �. O • to V �C-E'vC�cv �C�.XaS—I-l�tc]1 -s- 7W PRICE: QUTRIUHT PURCHASE $97,231.00 --------------------------- TRADE-IN ALLOWANCE $20 000.00 NET TRADE DIFFERENC:EY7 231.00 2. BIDDERS SHOULD READ THE SPECIFICATIONS THOROUGHLY AND BE SURE THAT I'HE EQUIPMENT OFFERED COMPLIES WITH ALL REQUIREMENTS. ALL VARIATIONS FROM THE SPECIFICATIONS MUST BE CLEARLY INDICATE➢ AND MADE A PART OF YOUR BID. IF NO I EXCEPTIONS ARE NOTED AND YOU ARE THE SUCCESSFUL BIDDER IT IS REQUIRED THAT' EQUIPMENT BE FURNISHED AS SPECIFIED. 3. 11' IS REQUIRED THAT THE UNIT' BE COMPLETELY ASSEMBLED AND ADJUSTED. ALL EQUIPMENT INCLUDING STANDARD AND OPTIONAL BE INSTALLED AND THAT SAID EXCAVATOR HE READY FOR CONTINUOUS OPERATION. We offer an Insley H-800 Full Hydraulic Crawler Backhoe with the following variations: Engine: Detroit Diesel GM4-71N (4 Valve) 4 Cylinder, 284 cu. in. (142 net H.P.) Not Turbocharged Electrical: 12 volt system instead of 24 volts. SEE ATTACHED QUOTE FOR DESCRIPTION OF MACHINERY. - 2 - PQ) -`3a� zooy 4ous�oiQ� 79.,-CAS 776 PP.OPC r_;AL FOR, PULL TYPE- DWG:EPEM Fort CAL NOUN C'OI?NTY PRF-C:INC:T NO. -2 I-C, PE OPENED: MONDAY, S:EPTEMDER 10, 1'S>=,4 AT 10:00 A.M. IOTAL DID PRICE F.O.B. PORT LAVACA, TEXAS DELIVERY DATE $ 5,295.00 3-4 weeks after receipt of order NAME OF BIDDER: CONLEY-LOTT-NI CHOLS MACHINERY ------------- ADDRESS: P.O. BOX 9518 250 HEINSOHN ROAD CTf'Y> :TATL`> ZIP: CORPUS CHRISTI, TEXAS 78469 ---------------------------------------- Ai i M iR I ZED :I GNATURE: . LE, BRANCH MANAGER 7 PROPOSAL FOR: PULL TYPE SWEEPER FOR CALHC ii IN COUNTY INTY PRECINCT N0. ----------------------------------------------------- T� i BE OPENED: Mi iNDAY, SEPTEMBER 10. 1984 AT 10: 00 A.M. -------- ----------------- ------ ------------------------------- 1 mmorL x TOTAL DID PRICE DELIVERY DATE ----------------- NAME OF BIDDER: J. T���(OG�/ /mrh, w"y CITY, STATE, ZIP: Qj,�Ay C �/ST/1 2�� 7�5/69 AUTHORIZED S.IGNATIIRE: I. I .i.LE: PROPOSAL ' FOR: PULL SWEEPER FOR -(`:ALHOUN-COUNTY -PRECINCT N. Ti i BE OPENED: MONDAY, ` CPTEMD R 10, 1984 AT 10: 00 A.M. --------------------------------------------- TOTAL BID PRICE "' 6,080.00 DELIVERY DATE 3 WEEKS AFTER RECEIPT OF ORDER NAME OF BIDDEFY R. B. EVERETT & COMPANY IIISS: --ADLRE--------------- - - BOX ----- CITY, STATE, 44P: HOUSTON, TEXAS 77001 AUTHORIZED SIGNATURE: TITLE: A.M. DANIELS,-VICE-PRESIDENT BIDDING ON MB MODEL 511 PER BROCHURE ENCLOSED. 779 HOSPITAL The Hospital Administrator presented the following request to the Court, whereupon a motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that Champ Tray- lor Memorial Hospital be authorized to spend the $57,647.00 balance in the 1984 Budget . C CAMP ,rRAYL OR MEMORIAL HOSPITAL 810 NORTH AivN P.O.BOX 25 PORT L_AVACA. TI XAS 77979 ic/552.6713 CILAIIP TRAYLOR 11MORIAL HOSPITAL BALANCE OF 1984 CAPITAL BUDGET-$66,000 REQUEST OF AUTHORIZATION OF EXPENDITURE DONATIONS Total Remaining Budget ICU Relocation (1) Contractor's Fee* $20,000 (2) Air Conditioning System (3) Katerials and Misc. Total ICU Nurse Call System Less: Alcoa 10,225 Total Nurse Call System Balance To Be Spent on Various Equipment and%or Renovation ITEMIZED COST $16,000 10,000 *Donation Given by Champ Traylor Ladies Auxiliary **Of the $14,993, $10,225 will be donated by Alcoa in 1995 25,218 TOTAL $66,000 (26,000) (14,993)** $25,007 IN UTILITY PERMITS - PRECINCTS 2 AND 3, GENERAL TELEPHONE Motion by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that the following permits be approved: Form ED-135 (Rev. 4-83) MC 600647 NOTICE OF COMMUNICATION LINE INSTALLATION DATE 08-27-84 TO THE COMMISSIONER'S COURT OF Calhoun COUNTY ATTENTION COUNTY JUDGE: R. E. Wyatt Calhoun County Courthouse Port Lavaca, Texas 77979 Formal notice is hereby given that GENERAL TELEPHONE COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Port Lavaca, Texas as follows: Beginning at F. M. 2433 and extending 3546' West along Sweetwater Road, GTE proposes to extend buried cable 3j' inside the North Right -of -Way. All cable will be plowed or trenched to a minimum depth of 30". The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. ' The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after September 17, 19 84 General Tele o e Company of the Southwest BY Project Coordinator, Area ADDRESS P. 0. Box 1112 Robstown, Texas 78380 ED-135 (Rev. 8-75) APPROVAL ' TO: General Telephone Company of the Southwest Attention: DAVID J. CUSTER Project Coordinator, Area P.O. Box Robstown, Texas 78380 The Commissioner's Court of Calhoun County offers no objections to the location on the right-of-way of your proposed buried communicaitons line as shown by accompanying drawings and notice dated 8-27-84 except as noted below. It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. , Please notify Stanley Mlkula telephone 512/552-9656 Commissioner of Precinct No. 2 , forty-eight (48) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting herein by and through the County Judge and all the Commissioners persuant to resolution passed on the day of August , 19 84 , and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas. R.E.Wyatt, Coun udge .782 � 3 _ �afER SWG l Ni i i FORM E 172 1REV. F781 „Me SayrN Tea FiS GENERAL- TELEPHONE or 7/Mi sam�Mesr rwlcemr. inu,�w T �r%l/ALIT arm awn.M �r-/ACKSoNo,,,� S-ZZ B¢ BUR/EV �IiL3LF_ CAL NDU�✓Go. I1PPI�WtO /Y P.1. WISL�M �� 8-�(3- 94 Mevmeom wry �."' NONE seer / w / �.aMaL-�ED�i6� 783 Form ED-135 (Rev. 4-83) MC 600647 _NOTICE OF COMMUNICATION LINE INSTALLATION DATE August 17, 1984 ' TO THE COMMISSIONER'S COURT OF Calhoun COUNTY ATTENTION COUNTY JUDGE: R.E. Vyatt Calhoun County Courthouse Port Lavaca, Texas 77979 Formal notice is hereby given that GENERAL TELEPHONE COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Palacios, Texas as follows: As shown on the attached sketch, GTE proposes to replace 3283' of buried cable that has been damaged. This new cable will extend south on Schike Point Road from the "E1 Campo" community area. All cable will be plowed or trenched 6' inside the East Right -of -Way and will be placed at a minimum depth of 30". The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after September 10, General ephone Company of the `Jou�thwest BY ✓i /. L Project Coordinator, Area ADDRESS P.O. Box 1112 Robstown, Texas 78380 19 84 ED-135 (Rev. 8-75) APPROVAL ' To: General Telephone Company of the Southwest Attention: DAVID J. CUSTER Project Coordinator, Area P.O. Box 1112 Robstown, Texas 78380 The Commissioner's Court of Calhoun County offers no objections to the location on the right-of-way of your proposed buried commu- ications line as shown by accompanying drawings and notice dated 08-17-84 except as noted below. It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent ' property owners. Please notify Peggy Lindsey telephone 512/893-5346 Commissioner of Precinct No. 3 , forty-eight (48) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here- in by and through the County Judge and all the Commissioners persuant to res- olution passed on the day of September 19 84 , and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas. COUNTY JUDGE, R.E<5iryatt 795 786 CONTRACT AND AGREEMENTS - HEALTH DEPARTMENT Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the following contract be approved: STATE OF TEXAS COUNTY OF TRAVIS TDH Document No. C5000512 LOCAL HEALTH DEPARTMENT C O N T R A C T The Texas Department of Health, hereinafter referred to as RECEIVING AGENCY, acting through its Deputy Commissioner for Management and IIIAdministration, and — --- CALHOUN COUNTY on behalf of IAut:horzed Contracti—inEntity) ________.Cn�.IlOUN COUN_TY.}1EALTH DEPARTMENT (Name of PERFORMING AGENCY) hereinafter referred to as PERFORMING AGENCY, acting through R.E. Wyatt ltS County Judge (Name of Person AuF.horzed to Sign Contracts) (Title of Person -------- _ mutually agree as follows: Authorized to SignContr;©rtsl ARTICLE__1_.._ Sc. npe,_ of_ yPrk The PERFORMING AGENCY shall perform the work outlined in the Scope(s) of Work which is/are hereby incorporated and made a part of this contract as Attachmentlsl 1 § 'I, __ plus amendments which may be added by additional Attachment(s) from time to time during the contract, period as hereinafter provided. ARTICLE 2. Term. ' The term of Attachment(sl. this No contract shall be governed by the time period on the commitment of contract funds is permitted prior to the first day of the contract term nor subsequent; to the last day of the contract term. The term of the contract may be extended by amendment(s). ARTICLE 3_Applicable_Laws and Standards The PERFORMING AGENCY will comply with the requirements set forth in the enabling Federal legislation, as set, out in the Attachmentis) hereto, Treasury Circular 1075 (31 CFR Part. 2051 and all other Federal laws and regulations applicable to Federal funding source(s) in this contract. This contract shall be governed by the laws of.'the State of Texas. The PERFORMING AGENCY agrees that, the tlniEorm Grant and Contract Management. Standards (UGCMS), Article 4413, Section Kg, V.A.C.S.,issued by the Governor's Budget and Planning Office will apply as terms and conditions of this contract, and the standards are adopted by reference in their entirety. IE there is a conflict between the provisions of this contract; and UGCMS, the provisions of. UGCMS will prevail unless expressly stated otherwise. A copy of this: manual and its references are provided to PERFORMING AGENCY by RECEIVING AGENCY upon request.. PERFORMING AGENCY will utilize RECEIVING AGENCY'S policies and procedures Cor hiring and promoting individuals into budgeted state positions funded by this contract.. Qualifications of any individuals filling these positions will be subject to approval of the RECEIVING AGENCY'S bureau of Personnel Management. The purpose of the approval is to insure that ' individuals occupying these state funded positions meet minimum educational and experience requirements. 781 PERFORMING AGENCY shall have in place legally ,sufficient Due Process Hearing Procedures for all of its employees. The Director of the PERFORMING AGENCY is to be in complete charge of all public health activities of the PERFORMING AGENCY and shall direct the personnel. The Director shall have full authority to employ, promote, suspend, demote, discharge and transfer any and all personnel within the PERFORMING AGENCY, PROVIDED, HOWEVER, that any demotion, suspension or discharge shall be in accordance with the Due Process Hearing Procedures as set out above. All personnel, whether state paid employees or not, are employees of the PERFORMING AGENCY which shall be responsible for their direction and control and liable for any of their acts or omissions. The only distinction between state and locally paid employees is that state paid employees receive state benefits, and are subject to certain obligations as state employees, as contained in state law. PERFORMING AGENCY agrees to defend and indemnify the RECEIVING AGENCY for any and all claims and/or judgements taken against any employees, state or locally paid, or against said RECEIVING AGENCY, arising out of any claims or cause of action against any such employee. ARTICLE 4 Compensation and Payment For services satisfactorily performed pursuant to the Scope(s) of Work, the PERFORMING AGENCY shall have furnished or be reimbursed by the RECEIVING AGENCY in an amount not to exceed the total of all Attachment(s) which are attached hereto. Allowable costs shall be only as outlined in the Attachments(s). The PERFORMING AGENCY will not bill the RECEIVING AGENCY for any costs under this contract which have also been billed or should have been billed to any other funding source. Costs claimed for reimbursement must be substantiated. With proper justification, and concurrence of the RECEIVING AGENCY, the PERFORMING AGENCY may request advance payment under this contract in accordance with the applicable provisions of this contract. The PERFORMING AGENCY shall submit certified vouchers for reimbursement according to the procedures set out in this contract. At the close of each quarter, a signed expenditure report, the format of which is in the UGCMS, must be submitted. The voucher and expenditure report shall reflect the total allowable costs incurred and revenue received during the preceding period. A11 revenues received from the delivery o£ contract services shall also be identified. ARTICLE 5. Funding The PERFORMING AGENCY shall use funds from this contract to supplement their budget. These funds will in no event supplant such State, local, and other non -Federal funds. PERFORMING AGENCY agrees that should expenditures of local funds for public health services be needed as matching for Federal funds such expenditures of local funds are assigned to the RECEIVING AGENCY as allowable match for the receipt of the Federal funds to further public health activities. In the event such assigned funds are required by the PERFORMING AGENCY to match other Federal funds, prior written approval must be obtained from the RECEIVING AGENCY to withdraw the assigned funds from the RECEIVING AGENCY. This contract is contingent upon funding being available for the term of the contract and PERFORMING AGENCY shall have no right of action against the RECEIVING AGENCY in the event that the receiving agency is unable to perform its obligations under this contract as a result of the suspension, ber lacks of lauEEicientwithdrawal, funding oEfailure RECEIVINGaAGENCY the forRanylVAttachment(s) ING AGENCY or to this contract. If funds become unavailable, provisions of the Termination Article in this contract shall apply. AR'fICLE,_6.__. Program Income All program income shall be retained by the PERFORMING AGENCY and; (1) be used by the PERFORMING AGENCY for any purposes which further the objectives of legislation under which the contract was made and be deducted from total project costs, or (2) be deducted from total project costs, according to the RECEIVING AGENCY'S policy interpreting UGCMS, a copy of which is provided as supplementary material to the UGCHS manual. ARTICLE 7. Records The PERFORMING AGENCY will have a system in effect to protect from inappropriate disclosure of patient records maintained by them in connection with the activities funded under this contract. ARTICLE8. Reports and Inspections The PERFORMING AGENCY shall make financial, program, progress, and other reports as requested by the RECEIVING AGENCY in the format agreed to by the parties hereto and will arrange for onsite inspections by the RECEIVING AGENCY. The PERFORMING AGENCY shall participate fully in any required evaluation study of this program. PERFORMING AGENCY will furnish RECEIVING AGENCY an annual budget of the PERFORMING AGENCY. The budget shall be for the fiscal year of the PERFORMING AGENCY and shall include the name, classification, and gross salary for each employee; both state and local. Travel, fringe benefits, and all other expenditures budgeted shall also be included. ARTICLE_9. Amendments The RECEIVING AGENCY will submit a revised budget to the PERFORMING AGENCY either increasing or decreasing the amount of funds allocated at such times that additional funds become available or at such times that funds must be withdrawn. The original budget, and revisions thereto become a part of this contract and are subject to all of the terms and conditions of this contract. This contract shall not be altered, changed, or amended except by instrument in writing executed by authorized officials of the parties hereto. This contract may be amended by the addition of Attachments(s) containing additional Scope(s) of Work and Budget(s) related to same, such Attachmentls) to be duly executed by the parties as hereinabove provided. ARTICLE 10_ Property and Supplies Subject to the obligations and conditions set forth in this contract and UGCMS, title to all property purchased from funds provided herein shall vest upon acquisition with the.PERFORMING AGENCY. The PERFORMING AGENCY shall maintain a property and supplies inventory and administer a program of maintenance, repair, and protection of assets provided under this contract so as to assure their full availability and usefulness for performance under this contract. The RECEIVING AGENCY retains the option to recover all unused supplies and useable equipment furnished under this contract upon the termination of relationship of the parties hereto. This also includes acquisitions through lease -purchase agreements with funds provided under this contract or with funds provided by program income attributable to the programs provided for under this contract. In the event the PERFORMING AGENCY is indemnified, reimbursed, or otherwise compensated for any loss of, destruction of, or damage to, the assets provided under this contract during the period of this contract, it shall use the proceeds to repair or replace said assets. ARTICLE ..11....,.,Discrimination _Prohibited No person in the United States shall on the grounds of race, creed, color, ' handicap, age. ability to pay, sex, or national origin be excluded from participation in, be denied the proceeds of, or be subject to .� discrimination in the performance of this contract. The parties will comply with the regulations promulgated by the Secretary of DHHS, with the approval of the President of the United States, pursuant to Title VI of the Civil Rights Act of 1964(45 CFR Part 80). In addition, the PERFORMING AGENCY shall comply with the provisions of the Rehabilitation Act of 1973, Public Law 93-112, Section 504, which ensures that no individual "shall, soley by reason of handicap, be excluded from the participation in, be denied the benefits of, or be subject to discrimination in this program." ARTICLE 12. Severabil,itv If any provision(s) of this contract shall be construed to be illegal or invalid, it shall not affect the legality or validity of any of the other provisions hereof, and the illegal or invalid provision(s)shall be deemed stricken and deleted herefrom to the same extent and effect as if never incorporated herein, but all other provisions shall continue. ARTICLE _13. Scope of Agreement This contract incorporates all of the agreements, convenants, and understandings between the parties hereto concerning the Attachment(s) and all such covenants, agreements, and understandings have been merged into this written contract. No prior agreement or understanding, oral or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this contract. ARTICLE 14. Termination This contract may be terminated by the mutual consent of both parties or by either of the parties hereto for noncompliance by the other Party with this contract. A party intending to terminate the contract for non- compliance by the other party shall provide written notice to the other party at least, thirty (30) days prior to the intended date of termination. Such notice shall include the reasons for the termination and shall provide the other party an opportunity to rebut the reasons in writing. By such termination, neither party may nullify obligations already incurred for performance or failure to perform prior to the date of. termination. Such termination shall not be an exclusive remedy but shall be in addition to any other rights and remedies provided by law or under this contract. If the total amount of funds allocated for this contract should become depleted or unavailable during any contract budget period, and the RECEIVING AGENCY is unable to obtain additional funds for such purposes, the RECEIVING AGENCY shall immediately provide written notification to the PERFORMING AGENCY of such fact and such Attachments(s) to this contract is/are terminated upon receipt of that notification. Furthermore, in the event that Federal or State laws or other requirements should be amended or judicially interpreted so as to render continued fulfillment of this contract, on the part of either party, unreasonable or impossible, or if the parties should be unable to agree upon amendment which would therefore be needed to enable the substantial continuation of the services contemplated herein, then, and in that, event, the parties shall be discharged from any further obligations created under the terms of %w+ this contract, except for the equitable settlement of the respective accrued interests or obligations incurred up to the date of termination. ARTICLE 15.UGCMS Pass -Through Contract Provisions DGCMS contains requirements in OMB Circulars No. A-102 and A-87 that pass - through with State and Federal monies including but not limited to: allowable costs in applicable Cost Principles, A-87; financial management standards, A-10Z, Attachment G; procurement, A-102, Attachment 0; and audit requirements, A-101., Attachment P. In addition, A-102, Attachment 0, sets out provisions that must be in all contracts. Those provisions are hereby adopted when applicable, and include but are not limited to: audit and record access and retention; Equal Employment Opportunity; environmental and energy protection laws and regulations. ARTICLE 16. _F.inancial"Reporting Requirements The following prescribes uniform reporting procedures for the PERFORMING AGENCY to: 1. summarize expenditures and unexpended funds; 2. report the status of approved cash advances; 3. request advances and reimbursements; and 4. promulgate standard forms incidentthereto. Cost Reimbursement Method: Monthly.,_or as needed The PERFORMING AGENCY shall submit a State of Texas Purchase Voucher (TDH Form #AG-37). Quarterly The PERFORMING AGENCY shall submit a Financial Status Report State Supplemental Form 269a (TDH Form #GC-4) by the twentieth (20th) of the month following a quarter. If no previous request for funds has been received, a Request for Advance or Reimbursement Form 270 (TDH Form #GC-10) and a State of Texas Purchase Voucher shall be submitted. Annual/Final The PERFORMING AGENCY shall submit a Request for Advance or ' Reimbursement Form 270; a Financial Status Report Form 269 and State Supplemental Form 269a; and if necessary, a State of Texas Purchase Voucher if all costs have not been reimbursed, or refund of excess monies if costs incurred were less than funds received. Advance Method: (See Article on Compensation and Payment) The PERFORMING AGENCY may request an advance. Amount of the advance will be determined by the amount and term of the Attachment(s). Amount of the advance will be liquidated in the final months of the contract, so that after the Final Billing, the PERFORMING AGENCY will not have excess advance funds on hand. Advance funds may be drawn only to meet immediate cash needs for disbursements (IIGCMS and Federal Circulars). Monthly The PERFORMING AGENCY shall submit a State of Texas Purchase Voucher ITDH Form #AG-37) for each month of the contract in an amount as determined above. The State of Texas Purchase Voucher may be submitted on a monthly basis, or sufficient number of vouchers to cover the contract period may be submitted when contract signatures are obtained. 791 Quarterly The PERFORMING AGENCY shall submit a Financial Status Report State Supplemental Form 269a ITDH Form #GC-41 and a Request for Advance or Reimbursement Form 270 (TDH Form #GC-10) by the twentieth 120th1 of the month following a quarter. Annual/Final ' The PERFORMING AGENCY shall submit a Request for Advance or Reimbursement Form 270; a Financial Status Report Form 269 and State Supplemental Form 269a; and, if necessary, a State of Texas Purchase Voucher if all costs have not been reimbursed, or a refund of excess monies if costs incurred were less than funds received. 0 792 EXECUTED IN TRIPLICATE ORIGINALS ON THE DATES INDICATED. CONTRACTING ENTITY FOR AND IN BEHALF,OF PERFORMING AGENCY RECEIVING AGENCY D By_ R.E. Wyatt_ Title County Judge —_ Date Sept. 10, 1984 Fly-_ _. Hermas L. Miller Deputy Commissioner Management and Administration Date Recommended: Ry--="-C_d� ice. u� C.C. Eaves, M.D. Associate Commissioner Community and Rural Health Recommended: Hy li ice,M.D. ssociate Commissioner Personal Health Services Approved as to Form: Ry_ Office of General Counsel 79't7 ATTACHMENT NO. 1 PERFORMING AGENCY: C1+L11QUN._000NTY F1EAL ffl NEPARTMF.NT__ ' PROGRAM WITHIN RECEIVING AGENCY ITDH1: COMMUNITY AND RURAL 11EALTH TERM:_ September 11__1984 through August 31, 1985 SCOPE. OF WORK: The state direct assistance and other funds to. healthdepartments are intended to supplement; in the delivery of comprehensive public health services to protect the health of all citizens in the department's jurisdiction. Services include, but are not limited to Immunizations, Maternal and Child Health, Crippled Children, Adult Health, Tuberculosis Control, Chronic Disease, Dental Health, Public Health Education, Venereal Disease Control. Environmental Health Services will be provided which includes, but are not limited to Food Inspections, Waste Water Control, Vector Control, Premise Inspections, Swimming Pool Inspections, and other services as related to the particular problems of the jurisdiction. The attached list of positions and budgetary amounts is an integral part. of Attachment 1. Reports of services performed under this attachment shall be submitted to the Office of Community and Rural Health. An annual audit report must also be submitted to TDH. Submit evidence that a public hearing was held on expenditures of all Health Block Grant funds. EEGAL AUTHORITY:, Current Appropriations Bill I BUDGET: Total amount of this Attachment shall not exceed $ ,_29,627.88 _ F WE Texasl)epartmentof Health _fLI1NI,"• COUNT HF,6LTF1 D'.rl PAGE 26 OPERATING BUDGET FOR YEAR ENDING AUGUST 31, 1985 OPERATING BUDGET AS OF JUNE 30, 1934 BUDGET NO. CA000 c ♦ CATE, OCRY I V 1W I lnvR DESCRIPTION OR TITLE FUND SALARIES ONLY BUDGETED AMOUNT CE 9C. EMONO MOWN ITEM NO. JOB vAY CLA3! ..� OP !tt EFFECTIVE DATE MONTHLY RATE 1 SANITARIAN II STATE Au6001411213 15E- 85 1.676.3 20,112.11113 CLERK II STATE AUG02 9U530 D '.•EP BS 792.99 9E515.88 c STATE AUC 29E627.88 M I I 795 TDH Document No. ATTACHMENT 2 PERFORMING AGENCY: Calhoun County Health Department PROGRAM WITHIN RECEIVING AGENCY (TDH): Bureau of Maternal and Child Health TERM: October 1. 1984 through September 30, 1985 ' SCOPE OF WORK: To provide clinical services to meet the needs of low income women and children with particular reference to prenatal care for pregnant women, family planning services, and preventive child health services. These services shall be provided in accordance with the standards for maternity, family planning, and child health services as promulgated by the Bureau of Maternal and Child Health, Texas Department of Health. Services performed under this Attachment shall be reported monthly by submission of Maternity/Family Planning and Child Health Clinic Reports. Financial billing and reporting shall be performed in compliance with Article 16, "Financial Reporting Requirements," of the Local Health Department Contract LEGAL AUTHORITY: Title V, Social Security Act, Omnibus Reconciliation Act of 1981; I DHHS regulations on block grant. BUDGET: Contractual $3,789 Total amount of this Attachment shall not exceed $ 3,789.00 796 ELECTION JUDGES Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that Mrs. John Burleson be appointed Judge of Election Precinct No. 11 and Mrs.Mary Padron be appointed Alternate Judge and that W. N. Deckert be appointed Judge of Election Precinct No. 13 for the Nov. 6th election due to Mrs. Oleta Rutherford being out of town on that date. ICONTRACTS AND AGREEMENTS - ROAD MATERIALS, ALL PRECINCTS Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the contract with CW & A to provide PE Grade 4 topping rock to Precincts 1, 2, 3 and 4 be cancelled due to non -delivery and that the Commissioees be authorized to purchase the PE Grade 4 topping rock from White's Mines (Azrock) which was the second low bidder and that the County Auditor be authorized to notify CW & A of the cancellation. COUNTY COURT AT LAW David Denham, Don Lenertz, Mark Kelly, Oscar Hahn and Larry Dio appointed to a committee to study the possibility of creating a County Court at Law for Calhoun County. Larry Dio was named Chairman. ' ACCOUNTS ALLOWED - TEXAS HIGHWAY PATROL, Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that $3,295.00 be authorized for a new radar unit for the Highway Patrol to be paid for out of the Unbudgeted Fund BUDGETS, 1985 - PUBLIC HEARING A public hearing was held to review the proposed budgets for all Calhoun County departments for 1985. Bil Dex was the only public citizen to have a comment. He questioned the amount being paid the Tax Assessor -Collector since so much of the work has been moved to the Appraisal District. He said he would want the salary reduced by $2,000.00 if he is elected Tax Assessor -Collector. A motion was made by Commissioner Hahn, seconded by Commissioner Mikula and carried, that the 1985 County Budgets be approved. IACCOUNTS ALLOWED - COUNTY, Claims;, totalling, $98,118,.05..and $25.0 322.39 were presented .by. the County Auditor ;and after reading. and verifying same, a mo:tion�was made by Commissioner ,Belk.; ,sec,onded b.y,Commissioner., Mikula; .and,,car- r'r'd'd)IMa tNli 'J_be WpWo bd;}h Alb s 3iiied 797 CONTRACTS AND AGREEMENTS - TEXAS PARKS AND WILDLIFE DEPARTMENT - BOAT RAMPS, PRECINCT NO. 4 Motion by Commissioner Hahn, seconded by Commissioner Belk, and carried, that the following agreements be approved:. col,—T. Alp. w- 6541 SERVICES AGREEMENT This Agreement between the Texas Parks and Wildlife Department, Parks Division, a State f_gency, located at4200 Smith School Road in the City of Austin, Travis County, Texas hereinafter called the "Department"; and WjflOUn County hereinatter called the County provides for the performance by the County of the work stipulated below on the terms and conditions set forth. Services To 13epe %f d: The ((AA LLy promises and agrees to perform the work described below for the Department in accordance with the instructions set forth, attached or incorporated by signature of the parties involved, identifying them as a part hereof. Add- itional details, as to the locations involved, may be obtained from the Department. All matters not covered in detail shall be performed in a manner consistent with the highest professional standards. it. Services Performed: A. The County promises to arrange for the disposal of trash and garbage of every nature and description f,om syld loci ns listed in Exhibit "A" attached hereto, weekly or more often should the circumstances require such. The lA L reserves the right to sub -contract such services and obligations where necessary. The Department shall not be responsible in any manner for the performance or liabilities of said subcontractor. S. The County promises and agrees to perform grass maintenance at such locations as are specified in Exhibit "A" herein. The further agrees to maintain grass at a height not to exceed six 16) itches on all State Property or area leased by the Department located within fifty (50) feet of the said boat ramps or parking areas. III. Operations: County The shall commence said services on the -ISday of Seotember , ,s 84 and prosecute them diligently and without interruption for the period of said Agreement, or until the Agreement is terminated by the Provisions of Article IV or Article V. IV. Defaults: Should the County fail to begin or prosecute the aforementioned services with reasonable diligence, without interruption, and in a professional manner, the Department may, at its option, upon giving thirty (30) days written notice to the , terminate said Agreement. The Department shall remain liable for the expenses and fees under the Agreement for said services until such Agreement is terminated or until the County has defaulted. The County may, at its option, upon giving thirty f30) days written notice to the Department terminate this Agreement. V. Termination: This Agreement shall be terminated on August 31, 1985, unless the Agreement is otherwise terminated as outlined in Article IV. VI. Renewal: This Agreement for the services specified may be renewed annually by mutual consent of both parties in writing. VII. Notice: COUn€y hereunder shall be sent to the respective addresses of the parties. Oral communications Irom the Department to the shall be sufficient except as to matters expressly required by this Agreement to be in writing. Vill. Pees and Paym ts: The Zty promises and agrees to perfibm all,ytpecified an Ggymeratgd seryices otit' m Article II in aw r dd a with the terms and conditions thereof, Ipl Nun Une i.lousanl� n7ne RunOred E1 Q_�ty and gSIUU--------------- DPLLARS I$ js9U.UU 1, payable quarterly in equal payments of Our Hundred Nfi-eTY-Tive and F DOI LARS ($ 495.0Q ), such payments to be due and payable on the first day of December, March, June, and September. The first of such payments shall become due and payable on the first day of December , 19 84 . XI. Interpretation: This Agreement, together with the list of boat ramp facilities, and any other specifications attached or identified separately, constitute the entire Agreement between the parties, and no other conversation, bid, memoranda, dr other matter shall vary, alter, or interpret the terms hereof. The subhead captions in this instrument are for convenience of the parties in identification of the several Provisions and shall not constitute a part of the Agreement nor be considered Interpretive thereof. 7/1 EXECUTED this LLday of -�S.�z , CALHOUN COUNTY 1� E. Wyatt, � my Judge PWO 41616/82) Previous Editions Obsolete - Destroy Stock 6800 TEXAS PARKS AND WILDLIFE DEPARTMENT EXECUTIVE DIRECTOR Ap isv, a Cale �&C h LJ EXHIBIT "A" TO SERVICES CONTRACT The County agrees to arrange for the disposal of trash and garbage of every nature and description on a weekly basis, or more often if necessary, and agrees to maintain grass at a height not to exceed six (6) inches at the following described boat ramps. PROJECT NUMBER SBF 66-13-41-29 SBF 71-13-209-29 LOCATION On the Intracoastal Canal On San Antonio Bay at Swan Point fr, '799 ORDER SETTING TAX RATE Upon a motion by Commissioner Hahn , seconded by Commissioner Mikula and carried, the following order was adopted and entered: ORDER SETTING TAX RATES AND LEVYING TAXES, ETC. At a regular term of the Commissioners Court of Calhoun County, Texas, held on this loth day of September, 1984, there having come for hearing the matter of levying ' the ad valorem tax for Calhoun County, Texas, in connection with the 1984 tax roll, and the setting of the rates therefor, and it appearing to the Court that the County budget for Calhoun County, Texas, for the year 1985 was officially adopted by the Court at a term thereof held on the loth day of September, 1984; NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS AS FOLLOWS: Section 1. That the following rates of tax be, and they are hereby levied on each One Hundred Dollars ($100.00) of assessed valuation of taxable property in Calhoun County, Texas, as the same appears on the 1984 tax roll, these tax rates having been included in the 1985 County budget heretofore adopted by this Court: County tax: General Fund $0.1807 ' Road and Bridge Fund 0.0450 Permanent Improvement Fund (Debt Service)0.0088 $0.2345 Farm to Market and Lateral Road Fund 0.0299 Total County - Wide Rate $0.2644 Section 2. That occupation tax, beer, beer and wine and package store licenses are hereby assessed and charged at one-half ('j)-of the tax or license assessed and charged by the State of Texas. Section 3. That the following rates of tax be and they are hereby levied against each $100.00 of assessed valuation of taxable property in each of the drainage and navigation districts as same appears on the 1984 tax roll: Drainage District No. 6 $0.0497 Drainage District No. 8 0.3245 Drainage District No. 10 0.2268 Drainage District No. 11 0.1973 Water Control and Improvement District No. 1 0.0324 The Calhoun County Navigation District 0.0046 PASSED AND APPROVED this loth day of September, 1984. ATTEST: ••��.. ., Mary.,L is,Mc4a.'an, County Clerk COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS By R.E. Wyatt, County ,I d'ge ACCOUNTS ALLOWED - HOSPITAL Claims totalling $9,673.98 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Belk, seconded by Commissioner Hahn, and carried, that said claims be approved. ' COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report and after reading and verifying same, a motion was made by Commissioner Belk, seconded by Commissioner Hahn, and carried, that said report be approved. THE COURT RECESSED UNTIL FRIDAY, SEPT. 14, 1984 at 10:00 A.M. FRIDAY, SEPTEMBER 14, 1984, 10:00 A.M. - ALL MEMBERS PRESENT BIDS.AND PROPOSALS - HOSPITAL Motion by Commissioner Belk, seconded by Commissioner Hahn, and car- ried, that the County Auditor be authorized to advertise for bids for air-conditioning for the Intensive Care Unit at Champ Traylor Memorial Hospital. IBIDS AND PROPOSALS - SWEEPER & EXCAVATOR, PRECINCT 3.& LANDFILL Concerning bids which were opened on Monday, Sept. loth, a motion was made by Commissioner Lindsey, seconded by Commissioner Mikula, and carried, that the low bid of J. W. Bartholow Machinery in the amount of $4,500.00 be accepted for a sweeper for Precinct No. 3; a motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the bid of B. D. Holt Co. be accepted in the amount of $87,676.00 for an excavator for the landfill which was the.low bid which met the specifications, without trade-in. ACCOUNTS ALLOWED - COUNTY Claims totalling $123,530.83 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Lindsey, and carried, that said claims be approved. ACCOUNTS ALLOWED - HOSPITAL - Claims totalling $272,318.49 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Belk, and carried, that said claims be approved. CIjff TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT The Tax Assessor -Collector presented his monthly report for July and after reading and verifying same, a -motion was made,by Commis- sioner Belk, seconded by Commissioner Hahn,.and carried, that said report be approved. TEXAS DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION - EXTENSION OF FARM TO MARKET ROAD #1090 Representatives of the Texas Department of Highways and Public Trans- portation met with the Court to discuss a proposed plan to extend Farm to Market Road 1090 into Victoria County. They reported there would be approximately 6.3 miles of construction at a cost of approximately $2,100,000.00. The route would be from State Hwy. 87 down Lake Placedo Road to connect with Farm to Market Road 1090. They also reported that under the Farm to Market Program, Calhoun Co. would be required to fund 100% of the right of way acquisition. Commissioner Mikula was asked by the Court to talk with the Victoria County Commissioners' Court to get their feelings on this matter. THE COURT THEREUPON ADJOURNED. SPECIAL SEPTEMBER.TERM HELD SEPTEMBER 20,1984 THE STATE OF TEXAS X X COUNTY OF CALHOUN X BE IT REMEMBERED, that on this the 20th day of September, A. D. 1984 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk (Absent) whereupon the following proceedings were had: RM PLAT - OAK GROVE SUBDIVISION Motion by Commissioner Mikula, seconded by Commissioner Hahn, and unanimously carried, that the plat of Oak Grove Subdivision be ap- proved and accepted and that the County accept the roads for county maintenance. ' SAFETY COORDINATOR - WORKMENS COMPENSATION FUND, TEXAS ASSN. OF COUNTIES The Texas Association of Counties suggested that the County consider appointing a Safety Coordinator for the Workmens Compensation Fund but no action was taken at this time. REGULAR OCTOBER TERM THE STATE OF TEXAS X COUNTY OF CALHOUN X HELD OCTOBER 8, 1984 BE IT REMEMBERED, that on this the 8th day of October, A. D. 1984 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt Leroy Belk: Stanley Mikula Peggy Lindsey Oscar Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: JAIL - MUSEUM, CURATOR Hon. Judge and Commissioner's Court Calhoun County Gentlemen: I am sending in my resignation working at the Museum as of October 16, 1984, due to so much illness in the family. I enjoyed my work very much and tried to keep a nice clean Museum. I started on my eighth year in August and it hurts to have to give it up. Every one has been so nice and kind to me, Commissioner's Court, Library Girls, Mr. and Mrs. Rhodes and many others. I feel mylove ones should come first. Will be glad to help out who ever takes my place when they need some one. Sincerely, (s) Birtie Jo Ward Birtie Jo Ward, Curator Calhoun County Jail Museum Motion by Commissioner Hahn, seconded by Commissioner Lindsey, and carried, that the resignation of Birtie Jo Ward be accepted, with regret, effective Oct. 16, 1984. BIDS AND PROPOSALS - CARS, SHERIFF'S DEPARTMENT Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the County Auditor be authorized to advertise for ' bids for two cars for the Sheriff's Department with bid opening set for November 13, 1984. PLAT - GARDEN CITY SUBDIVISION, PRECINCT 2 Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the plat of Garden City Subdivision be approved but the roads not accepted for county maintenance until they are brought up to county road specifications and officially accepted by Commissioners' Court. ACCOUNTS ALLOWED - COUNTY Claims totalling $133,354.02 and $341,236.74 were presented by the County Auditor and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and car- ried, that said claims be approved. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $10,608.47 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Hahn, and carried, that said claims be approved. JAIL - MUSEUM, APPOINTMENT OF CURATOR Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that upon the recommendation of Marion Rhodes with the Calhoun County Historical Committee, that Mrs. Dessie O'Neill be appointed Curator of the Jail -Museum BIDS AND PROPOSALS - AIR-CONDITIONING, INTENSIVE CARE UNIT, CHAMP . TRAYLOR MEMORIAL HOSPITAL The following bids were received for installation of air-conditioning in the Intensive,Care Unit at Champ Traylor Memorial Hospital but no action was taken at this time. Mf PROPOSAL FOR: AIR CONDITIONING UNIT AND INSTALLATION FOR INTENSIVE CARE UNIT AT CHAMP TRAYLOR MEMORIAL HOSPITAL, PORT LAVACA, TEXAS. PROPOSAL FOR: AIR CONDITIONING UNIT AND INSTALLATION FOR INTENSIVE CARE UNIT ------------ L-------------------------------------------------- AT CHAMP TRAYLOR MEMORIAL HOSPITAL, PORT LAVACA, TEXAS. TO BE OPENED: MONDAY, OCTOBER 8, 1984 AT 10:00 A.M. TO BE OPENED: ------------------- \/ ---------------- -- TOTAL BID PRICE / $ 8672.00 I TOTAL BID PRICE ------------------ COMPLETION DATE COMPLETION DATE Ten working days after receiot_of_materials. i MONDAY, OC)'OBER 8, 1984 AT 10:00 A.M. $1Q.7. Q. o.--------- (Ten Thousand Seven Hundred Fifty Dollars) __Ot tu6rr-Ni 19a&_ NAME OF BIDDER: _------ NAME OF BIDDER: —S�1LTE�I.EC.IL$IC.�S1.G----_---- ---HAVES ELECTRIC SERVICE--__--__ P.O. BOX 174 ADDRESS: I ADDRESS: -------__-81.1 W._MAIN STBEE'�----------------- --------21Q-Z..-AUaTIh_aT.------------------ CITY, STATE, ZIP: CITY. STATE, ZIP: -Z9AT-L.AICAQAA.�T Ua_224Z4---------- _PQM-LAYAQA, TEX(AS-_ZZ279------------- AUTHORIZED SIGNATURE: ��������''�:5'<��_ RUTHORIZED ^aIONA'fIIRE: 71n r.7T_CHAEL S. SMITH --- ------- ---'t`lu' — ---------------- TITLE: TITLE: _AIS_G4I�pITI4IIIH➢_E1�GINEEH______________________ �------------PnRTrrr'at---____-_ --------------------- PROPOSAL FOR: AIR CONDITIONING UNIT AND INSTALLATION FOR INTENSIVE CARE UNIT AT CHAMP TRAYLOR MEMORIAL HOSPITAL, PORT LAVACA, TEXAS. TO BE OPENED: MONDAY, OCfOBER 8, 1984 AT 10:00 A.M. ' ------------------------------------------ TOTAL BID PRICE $ 13,986.00 COMPLETION DATE 60 days after receipt of contract ----------------- NAME OF BIDDER: Young Plumbing Company ADDRESS: 603 W. Austin, P. 0. Box 376 CITY, STATE, ZIP: Port Lavaca, Texas 77979 ------------------------------�------ AUfHORIZED SIGNATURE:-���%�� TITLE: Vice -President ------------------------------------------------ Bid Qualifications: 1. Fan -coil unit is to be furnished by Hospital and is not included in this proposal. 2. Due to space limitations above existing ceiling areas, ductwork can not be installed as per plans. Required changes in ductwork are to be authorized by Mr. Charles Crober at jobsite. M HEALTH DEPARTMENT - TITLE XX FAMILY PLANNING FUNDS Mr. Ken Lemke and Mrs. Mary Nichols with the Victoria City -County Health Department met with the Court to discuss the possibility of Calhoun County funding a portion of the fringe benefits in connection with Family Planning which is available to citizens of Calhoun County. The amount requested was $3,400.00, whereupon a motion was made by Commissioner Mikula, seconded by Commissioner Hahn and carried, that Calhoun County fund $3,400.00 which includes $2,500.00 for Family ' Planning and $900.00 for Clerk II travel contingent upon funding of the Title XX Grant. JUVENILE PROBATION DEPARTMENT A request was made for more space for the Juvenile Probation Depart- ment which is located in the Courthouse Annex but no action was taken at this time on the request. THE COURT RECESSED UNTIL FRIDAY, OCTOBER 12, 1984 at 10:00 A.M. OCTOBER 12, 1984- 10:00 A.M. ALL MEMBERS PRESENT BIDS.. AND.. PROPOSALS',- AIR-CONDITIONING,L+INTENSIVEt CARE UNIT,CCHAMP TRAYLORDMEMOitIALt HOSPITALh Ebnkeftiinkybfiilsnsahriehjiaea:ie openeciiMoht1aY5o0t.tti8th-; atatc7xfi!onuwaCso made . by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the low bid of Smith Electr`'e.Co;.,beuaceepted.i - .. .Zt;c .. ,. . CONTRACTS AND::AGREEMENTS - SANITAxY L ,NOFILL TRACT Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the Sanitary Landfill Farm Lease Contract be amended to add an additional crop, wheat. ACCOUNTS ALLOWED - COUNTY Claims totalling $143,726.09 were presented by the County Auditor and after reading and verifying same a motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that said claims be approved. ACCOUNTS ALLOWED - HOSPITAL can&after .reading:tand verifying-, same -'a, motion was made> byi Commissioner tBelk;rasbabn'dU&Tbyiu£,ammiisr-ioayemfiI,ah)t;'naan)i kcraa tieA,I, thaUd(sal& clalmaabe approved. r. c BUILD INGMAiNiENANCE T MEN'I -------------------- �----- s;;PEC=IONS & PROPOSAL FOR --------------------------- TWO NEW 193J PICKUP TRUCKS (ONE EACH) FOR CALHOUN COUNTY PRECINCT #1 & #3 ONE NEW 192b PICKUP TRUCK. FUR THE CALHOUN COUNTY BUILDING MAINTENACE DEPT PRECINCT NO. 1 NEW 198S MODEL 1/2 ION STANDARD CAB PICKUP FT. BOX - LONG BED A'i LEAS'( 5450 G.V.W. AT LEAST 305 CUBIC: INCH V8 ENGINE AU;FUMATIC TRAN8MISSION - P21:;/%5R/15 TIRES: HEAVY DUTY ALTEkNAT0k - 6U AMP AT LEAST HEAVY DUTY BAifEHY HEAVY DUTY REAR BUMPER HEAVY DUTY RADIATOR GAUGES AM RADIO POWER STEERING POWER BRAKES HEAVY DUTY VINYL SEAT AIR C0NUIi1UNING AND HEATING UNIT '(RADE-1N: 1978 FORD 1/2 ION PICKUP - F15HNAH:i264 BID (WITHOUT TRADE-IN) 8764. 57 _ ------ --------- BID (WITH 'TRADE-IN) $ 9014.57 • 5 - 225/75R15 Tires SEE ATTACHMENT "B" PRECINCT NO. 3 1.) 2) 4) 6) 9) 10) 11) 12) 13) 14) 15) 16) 17) NEW 11/85 MODEL 1/2 TUN STANDARD CAB PICKUP 8 FT. NUX - LUNG BED AT LEAST 54`;0 G.V.W. AT LEAST 3Uti CUBIC INCH V8 ENGINE AUTOMATIC TRAN'SMI'SSION 5 - P215/7BR/15 TIRES HEAVY DUTY ALTERNATOR - 60 AMP AT LEAST HEAVY DUTY BATFEHY HEAVY UUTY REAR BUMPER HEAVY DUTY RADIATOR GAUGES AM OR AM/FM RADIO POWER STEERING POWER BRAKES HEAVY OUYY VINYL FEAT AIR CONUI'FIONING AND HEAIINU UNIT TRADE-IN: 1968 CHEVROLE"T- 1/2 'CON PICKUP - CS1A3516S941 BID (WIIHOUI TRADE-IN) $ 8764.57 BID (WITH TRADE-IN) 8614.57 * 5 225/751315 Tires SEE ATTACHMENT "B" ----------------------------------------- -TOTAL BID (WI(HUU'i 'iHADE-111) $ 27,988.57 NET BID (WITH TRADE-fN) $ 25,58P.57 -------------- DELIVERY UAI'E 1> NEW 1'd3`f MODEL ; Apgrol(;mgteay_¢__j 0_weeks___ 2) 1/2 TON EXTENDED CAB PICKUP 3) 8 FT. BUX WITH WIDE BED 4) A'( LEAST 54SO G.V.W. I 5) AT LEAST' 305 CUBIC INCH V8 ENGINE I NAME: 6) AUTOMATIC TRANSMI9SiGN MARSHALL CHEL'ROLET CD.,INC. ------- --------- --------------------------------------------- V) b - P238//SR/15 TIRES I ADDRESS: 203 N Commerce 8) HEAVY DUTY ALTERNATOR - 60 AMP Al LEAST _______________________________________ '3) HEAVY DUTY 8A11tRV j. CITY, STATE. ZIP: Port Lavaca, Tx 77979 iU) 11) HEAVY UUIV REAR BUMPER HEAVY DUTY RADIATOR --------- --------------------------------------- AUTH0RIZED SIGNAIURE:-�- �) GAUGES ------------------------------ 13) AM RADIO 'If TLE: Vice President 14) POWER •o (EEkIN(z - _____________________________ ------------------------------- lb) POWER BRAKES 16) HEAVY DUTY VINYL SEAT 17) AIR C:CNDITIONING AND HEA'(ING UNIT IRAUE-1N: 19/8 FORD CUSTOM SUPER CAB F150 - X1:iSKAO�ct6U8 BIU (W1T'H0U'( TRADE-IN) $ I0459.43 b0 BID ---- ---------- (WITH TRADE-IN) $ P959.43 p 'EPECIFICATICN_: & PROPOSAL FOR ---------------------------- IWO NEW 1985 PICKUP TRUCK; (ONE EACH) FOR CALHOUN COUNIY PRECINCI#1 & #3 ONE NEW 1984 PIC:K:UP TRUCK: FOR THE CALHOUN COUN-fY BUILDING MAIN-IENACE DEPT PRECINCINO. I 1) -------------- N MODEL 2) 1/'"' Tii STANDARD CAB PICKUP 3) c: Ff. BOX - LONG BED 4) Al LEAS1 till.- V.W. G 5) AT LEA81' "-O CUBIi_ INCH V8 ENGIN)4AHWb264 6) 7) AUTOMATIC TRANSMISSION 5 - P2151VSR/15 TIRES ( 5 8) HEAVY" DUTY ALTERNATOR - 60 AMP A �a1 //� �� 9) HEAVY 7t� G // lO) DUTY REAR HEAVY DUTY KERB BUMPER (i 11) HEAVY DUTY RADIA"fOR 12) GAUGES 13) AM RADIG ,gyp 14) POWER 'STEERING V" 15) POWER BRAKES 16) HEAVY DUTY VINYL SEAT CONDITIONING AND HEATING UNIT'h' U.\� 17) pIR TRADE-IN: 1978 FORD 112 ION PICKUP - �. BID (WITHOUI 1RADE-1N) $ '� h IAJ BID (WITH l"RADE-IN) 8 ' PRECINCT NO. 3 ��L -------------- AA 1) N� MD' 2) /' -=I 'NDEU CA-ICK(UP 3) rT. BUX ITH WIDE BED ,y 4) A'T :iI RA G.V.W. /,,�,}j( 5) AT LEAST 35U CUBIC INCH V'3 ENGINE y,4. 6) RU'fOMAI"IC TRANSMISSION 7) 5 - P235/75R/15 TIRES 8) HEAVY DUTY ALTERNATOR - Gu AMP AT LEAST 9) HEAVY DU"fY BATTERY 10) HEAVY DUTY REAR BUMPER 11) HEAVY DUTY RADIATOR 12) GAUGES 13) AM RADIO 14) POWER 'STEERING 15) POWER BRAKES 16) HEAVY DUTY VINYL SEAT 17) AIR CONDITIONING AND HEATING UNIT TRADE-IN: 1978 FORD CUSTOM SUPER CAB F150 - X15SKA08608 BUILDING MAIN'TENANOE DEPARTMENT — 1) p-Q-------------------------- NE 1984 Mu / O� �- Q 2) 1/ 2 TON STANDARD CAB PICKUP olf 3) 8 FT. BOX - LONG BED 4) Al LEASI Q G.V.W. S�✓h� 5) Af LEAST 3G0 CUBIC: INCH VS ENGINE 6) AUTOMATIC TRANSMISSION `� s)I��•a �/75R.1S 7) 8) - P21��l7v�R; 15 TIRES HEAVY DUTY ALTERNATOR - /-•'� AMP AT LEAST 9) HEAVY DU1Y BATTERY lJ 10) HEAVY DUTY REAR BUMPER 11) HEAVY DUTY RADIATOR 12) GAUGES 13) AM OR AM/FM RADIO 14) POWER STEERING 15) POWER BRAKES 16) HEAVY DUTY VINYL SEAT 11) AIR CONDITIONING AND HEATING UNIT TRADE-IN: 1968 CHEVROLET 1/2 ION PICKUP - CS148SI68941 BID (WITHOUT TRADE-IN) ---g1ia � ----- BID (WITH TRADE-IN) R ---------------------------------------------------------------- 191Y M o2'� TOTAL BID (WITHOUT 1RADE-IN) $ !�'��a_-o„i-�.��,✓�y NET BID (WITH TRADE-IN) $ 1111A- - ------------ DELIVERY DATE -Al -•-----a1---- ----- NAME: GfiAI#4i✓Sol/ / : �L� /ee' i iR'G zrt" G C!-_-______--_-_1________-L_-_____--__-____ ADDRESS: tv lwa/w CITY, STATE, ZIP: lc:./i.e T„4c 7-)l9C'7 AUfHORIZEO SIONA'fURE: BID (WITHOUI TRADE-IN) a --------------- BID (WITH 'TRADE-IN) $__-----_-_-- - -- SPEC! F ICATION'3 & PR0P �AL FOR TWO NEW 1985 PICKUP YRUC:k;�EACH) FOR C'�ALHOUN CUUN'TY PRECINCT #1 & #3 ONE NEW 1985 PICKUP )RUCK FOR THE CALHOUN COUNTY BUILDING MAIN'fENACE DEFT. PREC: f NC:I'NO. 1 _ 1) NEW 190b MODEL 2.) 1/2 'TUN S"fANDARD CAB PICKUP 3) 8 FT. BOX - LONG BELT 4) AT LEAST 5450 U.V.W. 5) AT LEAST 30S CUBIC INCH V8 ENGINE S•O L/Te r 6) AUTOMA"f1C "TRANSMISSION V) t, - P21:i/V5R/1B l'IRES S) HEAVY DUTY ALTERNATOR - 60 AMP AILEAST 9) HEAVY DU"fY BAI"EERY 10) HEAVY DUTY REAR BUMPER 11) HEAVY DUTY RADIATOR 12) GAUGES 13) AM RADIO 14) POWER STEERING 15) POWER BRAKES 16) HEAVY UUlY VINYL SEAL 1/) AIR CONDITIONING AND HEATING UNIT TRAUE-IN: 1978 FORD 1/2 TON PICKUP F15�tI`526 BID (WITHOUT" TRADE-IN) $ ----- L�--$ - - BID (WITH TRADE-IN) $ C( o(d Forz 3sl yg----- PRECLNCI' NO. 3 1) NEW 1985 MODEL 2) 1/2 "(UN EXTENDED CAB P1CK,UP 3) 8 FT. BOX WI"TH WIDE BED 4), Al' LEAST 5450 G.V.W. S) AT LEAN 305 CUBIC INCH V8 ENGINE 6) AUTUMA'I1C TRANSMISSION "/) S - P235/"/5R/15 TIRES 8) HEAVY DUTY ALTERNATOR - 6U AMP Al' 9) HEAVY DUTY BATTERY 10) HEAVN DUTY REAR BUMPER 11) HEAVY DUTY RADIATOR 12) GAUGES 13) AM RADIO 14) POWER STEERING 15) POWER BRAKES 16) HEAVY DUTY VINYL SEAT 17) AIR CONDITIONING AND HEATING UNI"f S.0 AI+c LEAST 'f RADE-IN: 191a FORD CUSTOM SUPER CAB F150 - X15SKA08608 d BIll (WITHOU'f 'fRAUE-IN) $ 37 BID (WITH 'I RAllE-IN) $7_6D BUILDING MAiNI'ENANCE DEPAR'TMEN'f - 1) NEW 1985 MODEL _---- 2) 1/2 TON STANDARD CAB PICKUP 3) 8 FT. BOX - LONG BED 4) Al' LEAST 5450 G.V.W. 8> At LEAST 3C15 CUBIC INCH V8 ENGINE SO Llftr 6) AUTuMA'flC 1RAN'SM)SSION "/) - P215/%SR/1--; "ff RES 8) HEAVY DUTY ALTERNATOR - 60 AMP Al" LEA':;'( 'y) HEAVY DUTY BATTERY 10) HEAVY DUTY HEAR BUMPER 11) HEAVY DUTY RADIATOR 12) GAUGES 13) AM OR AM/FM RADIO 14) POWER S'fEER1NG 15) POWER BRAKES 16) HEAVY DUTY VINYL SEAT 1"/) AIR CONDITIONING AND HEAPING UNIT TRADE-IN. 1968 CHEVROLET 1/2 TON PICKUP - CS14SS168941 BID (W)THOUl l"RADE-1N) $---- P a tl CS DID (WITH YRAIIE-IN) $--_--89 TOTAL BID (WITHOUT TRADE-IN) NET BID (WITH TRADE-IN) DELIVERY DATE NAME: ---/! I/ ��2(/1 ADDRESS: CITY. STATE. ZIP: !�D $----- /Wewc0A? VY/.41N AUTHORIZED $(GNA'fURE: A motion was made by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the low bid of Marshall Chevrolet Company be accepted for a pick-up.for Precinct No. 1 in the amount of $8,764.57, without trade-in; that the low bid of Marshall Chevrolet Company be accepted for a pick-up for Building Maintenance Depart- ment in the amount of $8,614.57, with trade-in; that the low bid of Main - Ford - Mercury be accepted for a pick-up for Precinct No. 3 in the amount of $8837.60, with trade-in. THE COURT THEREUPON ADJOURNED. REGULAR NOVEMBER TERM THE STATE OF TEXAS X COUNTY OF CALHOUN HELD NOVEMBER 12,1984 BE IT REMEMBERED, that on this.the 12th day of November, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt ' Leroy Belk Stanley Mikula Peggy Lindsey Oscar Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct,.2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: RESOLUTION - TAXES,.MAIN STREET PROPERTY Mr. Chester Surber and Mayor Kenneth Lester of the City of Part Lavaca, met with the Court to discuss the possibility of passing a Resolution freezing real estate taxes for a 5 year period for restoration pur- poses on Blocks 8, 9 and 24, Original Townsite of Port Lavaca and Blocks 3, 4 and 5, Georgetown Addition which blocks are located on Main Street between Virginia St. and Commerce St. A motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the following Resolution be adopted and entered: WHEREAS, the Commissioners Court of Calhoun County, Texas is aware that ' the buildings on Main Street, in Port Lavaca, Texas, are in desperate need of renovation, and WHEREAS, the Commissioners Court feels that tax relief is needed to encourage preservation of these buildings, THEREFORE, BE IT RESOLVED by the Calhoun County Commissioners Court that the value of these buildings (including land) on Main Street, be- tween Virginia Street and Commerce Street (approximately 6 blocks) shall be frozen at its value on the tax rolls prior to being substantially rehabilitated and/or restored and it shall remain on the tax rolls at this value for a period of five (5) taxable years after completion of the preservation required for certification. At the end of five (5) years, the property shall be assessed the same as other property in the city. PASSED AND APPROVED this 12th day of November, 1984. COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS ' By: (s) R. E. Wyatt R. E. Wyatt, County Judge (s) Leroy Belk Leroy Belk, Commiss (s) Stanle Stanley L. L. Mikula , Prec. , Commissioner, Prec. Peggy J. Lindsey, Commissioner, Prec. #3 (s) Oscar F. Hahn Oscar F. Hahn, Commissioner, Prec. #4 LIBRARY - GIFT AND MEMORIAL FUND The County Librarian was authorized to use the Gift and Memorial Fund to purchase a.copier for the library. ' JUSTICE OF THE PEACE PRECINCT NO. 2 Motion by Commissioner Belk, seconded by Commissioner Mikula, and car- ried, that the Justice of the Peace, Prct. 2 and Justice of the Peace, Prct. 4 be allowed $325.00 each to purchase desks. CANVASS OF GENERAL ELECTION The following order was entered: I, the County Judge of Calhoun County, Texas, met with the Commissioner's Court sitting as the canvassing board to canvass the general election of November 6, 1984, on November 12, 1984 at Port Lavaca, Calhoun County, Texas. I certify that the figures on the tally sheets correspond with the I figures on the returns. (s) R. E. Wyatt County Judge M INDIANOLA PARK - ALTERNATE CONTRACTING OFFICER Motion by Commissioner -Hahn,. seconded by Commissioner Belk, and carried, that the following Resolution be adopted and entered: WHEREAS, on January 9, 1984, the Calhoun County Commissioners Court at their regular monthly meeting, appointed Ben H. Comiskey, Jr., County Auditor, as Contracting Officer for the Indianola Park Recrea- tion Development Project, and WHEREAS, at this, January 9, 1984, meeting the Calhoun County Commis- sioners Court failed to appoint an Alternate.Contracting Officer; NOW, THEREFORE, BE IT RESOLVED BY THIS COMMISSIONERS COURT: That Sylvia Mendoza is hereby, retroactive to October 17, 1984, appointed Alternate Contracting Officer with full power and authority to act hereunder in the absence of the Contracting Officer. PASSED AND APPROVED this 12 day of Nov., 1984. COMMISSIONERS COURT OF CAIH OUN COUNTY, TEXAS By: (s) R. E. Wyatt R. E. Wyatt, County Judge ATTEST: (s) Mary Lois McMahan Marry Lrtis MbWahan, Qoi_ jt y QlftYk� (seal) ' INSURANCE - MEDICAL & LIFE - COUNTYPERSONNEL. Motion by Commissioner Belk, seconded by Commissioner Lindsey, and carried, that the County Auditor be authorized to advertise for bids for medical and life insurance for county personnel. OFFICIAL BONDS - JUSTICE OF THE PEACE, PRECINCT #5, CHRISTINE TAYLOR Motion by Commissioner Hahn, seconded by Commissioner Belk, and car- ried, that the Official Bond of Christine Taylor as�Justice of.the Peace, Precinct No. 5 be approved. GOLDEN CRESCENT REGIONAL PLANNING COMMISSION - REGIONAL HEALTH PLANNING ADVISORY COMMITTEE ' Mr. Mike Munnerlyn, Administrator of Champ Traylor Memorial Hospital and Commissioner Stanley Mikula was named to the Regional Health Planning Advisory Committee. a13 ACCOUNTS ALLOWED - COUNTY Claims totalling $190,056.67 and $113,072.53 were presented by the County Auditor and after reading and verifying same, a motion was made by Commissioner Belk, seconded by Commissioner Hahn, and car- ried, that said claims be approved. ACCOUNTS ALLOWED - HOSPITAL I Claims totalling $11,457.45 were presented by the County Auditor, and after reading and verifying same, a motion was made by Commis- sioner Mikula, seconded by Commissioner Hahn, and carried, that said claims be approved. COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report and after reading and verifying same, a motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that said report be approved. TAX ASSESSOR -COLLECTOR MONTHLY REPORTS The Tax Assessor -Collector presented reports for the months of August and September and after reading and verifying same, a motion , was made by Commissioner Mikula, seconded by Commissioner Belk, and carried, that said reports be approved. BIDS AND PROPOSALS = TWO CARS, SHERIFF'S DEPARTMENT The following bids were received for cars for the Sheriff's Dept. but no action was taken at this time: PROPOSAL FOR: TWO_(2)_NEW_1985_SHERIFF_AUTOMOBILES TO BE OPENED: 1��:00 A.M. MONDAY1_NOVEMBER_12y_198n TOTAL BID PRICE 11,233.34 each y---22,_466_68 LESS ADJUSTMENTS/TRADE-INS :I2,300_00 NET BID PRICE 20�L6 A _____ COMPLETION/DELIVERY DATE ---60 Aayf ....... NAME OF BIDDER: ADDRESS: CITY, STATE, ZIP: AUTHORIZED SIGNATUR S'L� TITLE: -------- BAITL _FDRILJ($BC)LRY --------99$_'L_M,1?L-------------------------- PROPOSAL FOR: TWO-(2)_NEW 1985_SHERIFF _AUTOMOBILES TO BE OPENED: S)=O() A_M.s_MONDAYs_NOVEMPEI( 12s_1984 TOTAL DID PRICE t LESS ADJUSTMENTS/TRADE-INS $ NET DID PRICE t COMPLETION/DELIVERY DATE ---------------- NAME OF BIDDER: Leonard Johnson.Buick, Pont.,GMC, Inc. ADDRESS: P. 0. Drawer1K CITY, STATE, ZIP: Edna, Texas 77957 AUTHORIZED SIGNATURE: ohn C-'-Morrow--- TITLE: Sales Manager Sirs, As much as I would like to bid on the requested units, Pontiac nor Buick manufactors a "police package". We do appreciate the opportunity to be of serve to your county, and please retain Leonard Johnson Buick, Pontiac, GMC, Inc. on your 1 t. 1 u PROPOSAL FOR: TWO (2) NEW 1985 SHERIFF AUTOMOBILES ' TO BE OPENED: 10:00 A.M:;_MONDAY.-NOVEMBER.12,,-12gi TOTAL BID PRICE $22,arn,90........ LESS ADJUSTMENTS/TRADE-INS._2,7D!].00________ NET BID PRICE COMPLETION/DELIVERY DATE Feb. 1985 ---------------- NAME OF BIDDER: ADDRESS: 203-N-.CQ", _ma _--____- CITY, STATE, ZIP: ---------- AUTHORIZED SIGNATURE: TITLE: President The Court recessed until 10:00 A. M., Tuesday, November 13, 1984 TUESDAY, NOVEMBER 13, 1984, 10:00 A.M. ALL MEMBERS PRESENT CLOSED SESSION - PERSONNEL MATTERS The Court being in open session in compliance with the pertinent pro- visions of Sec. 3A of Art. 6252-17 of Texas Civil Statutes, the County Judge as presiding officer publicly announced that a closed session would now be held under the provisions of 2g of said Article 6252-17 for the purpose of discussing personnel matters. The County Judge further publicly announced that before any final ac- tion, decision or vote is made regarding the subject matter of said closed session, the meeting will be reopened to the public. The Court then went into closed session. At the end of the closed ses- sion the meeting was reopened to the public whereupon the following pro- ceedings were had: A motion was made -by Commissioner Belk, seconded by Commissioner Hahn, and carried, that Don Ragin, the Building Inspector and Civil Defense Director be terminated immediately with two weeks pay. 1 5/4 The Court recessed until 10:00 A. M., Friday, November 16, 1984. Friday, November 16, 1984, 10:00 A. M. All Members Present Except Comm. Hahn PLAT - SUNSET ACRES, CANCELLATION ' Travis Tanner, owner of Sunset Acres Subdivision, asked the Court to cancel the plat on Sunset Acres Subdivision, whereupon a motion was made by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that at the request of Travis Tanner, developer of Sunset Acres Subdivision, that the plat be cancelled due to the fact that no lots have been sold and no roads have been improved. BIDS AND PROPOSALS - CARS, SHERIFF'S DEPARTMENT Motion by Commissioner, seconded by Commissioner Lindsey, and car- ried, that the low bid of Marshall Chevrolet Company in the amount of $19,308 for two cars for the Sheriff's Department be accepted. AIRPORT - ENGINEERING SERVICES - BIDS AND PROPOSALS Motion by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that the County Auditor be authorized to solicit proposals ' f rom engineering firms for administration and engineering of the FAA rant for runway extension at Calhoun County Airport. The proposals ill be reviewed December 10, 1984. ELECTION JUDGES AND CLERKS Motion by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that upon the recommendation of the County Clerk, the pay for Election Judges and Clerks be increased to $5.00 per hour effective Nov. 5, 1984. ACCOUNTS ALLOWED - COUNTY Claims totalling $70,055.93 were presented by the County Auditor and and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that said claims be approved. 'ACCOUNTS ALLOWED - HOSPITAL Claims totalling $227,813.32 were presented by the County Auditor and after verifying same, a motion was made by Commissioner Lindsey, second- ed by Commissioner Mikula, and carried, that said claims be approved. ill MINDRITY BUSINESS ENTERPRISE PROGRNM Commissioner M1kul8 reported that prior to applying for a grant to extend the ronw8}, at the airport it is neceSS8z]/ for the county to establish u Minority 8o8ioeGG Enterprise Program. Whereupon, 8 motion was made by C0ouniSSi0oer MilcolH, SeCOoc]ed by Commissioner Lindsey, and carried, that the following Minority Busi- ness Enterprise Program be passed and adopted: I MINORITY BUSINESS ENTERPRISE PROGRAM The Minority Business Enterprise Program (MBE) program to follow is being submitted to the U.S, Department of Transportation (DOT) by Calhoun County, Texas in satisfaction of requirements set forth in the DOT M8E regulati6ns (49 CFR Part 23)" Each DOT financial assistance agreement shall include the following: "If as a condition of assistance the recipient has submitted and the Department has approved a minority business enterprise affirmative action program which the recipient agrees to carry out, this program is incorporated into this financial assistance agreement by reference. This program shall be treated as a legal obligation and failure to carry out its terms shall be treated as a violation of this financial assistance agreement. Upon notification to the recipient of its failure to carry out the approved program the Department shall impose such sanctions as noted in 49 CFR Part 23, Subpart E, which sanctions may include termination of the agreement or other measures that may affect the ability of the recipient to obtain future PDT financial assistance"" Calhoun County, Texas further agrees to adopt the following program elements and reporting procedures: MDE PROGRAM ELEMENTS 49 CFR, Part 27 sets forth certain required MBE program elements in Paragraph 23.43 and 23"45 (e)—W, to be applicable to activities carried out by Calhoun County, Texas. Calhoun County, Texas agrees to include the following clauses in each procurement initiated directly by Calhoun County, Texas, and to adopt the following program elements: A" Required MBE contract clauses: 1. Policy, It is the policy of the Department of Transportation that minority business enterprises as defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this agreement. Consequently the MBE requirements of 49 CFR Fart 23 apply to this agreement. (Calhoun Co. Tx. MPE Program) Page No. Y 2. METE Obligation. The recipient or its contractor- agrees to ensure that minority business enterprises as defined in 49 CFR Fart 23 have the ' maximum opportunity to participate in the performace of contracts and subcontracts financed in whole or in part with Federal funds, provided under this agreement. In this regard all recipients or contractors shall take aal.l necessary and reasonable steps in accordance with 49 CFR Fart 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and per'for'manc,e! of DOT -assisted contracts. . B. MEaE directrory (Paragraph 3.45(e)). Calhoun County, Texas will develop ra. directory of minority businesses to identify MBEs with capabilities relevant to construction of airport improvements. The information contained in the MBIi: source list or directory shall he made available to (subrecipi.ents), contractors, bidder's, and proposers to facilitate their efforts to meet the specific MERE:. program requirements where opportunities for private sector contracting or purchasing exist. C. Procedures to ascertain the eligibility of MBEs and joint ventures involving MBEs (Paragraph 23.45 (f)): 1. Calhoun County, Texas will ensure that any benefits resulting from the goal -oriented METE program accrue only to firms owned and controlled by minorities or women within the meaning of 49 CFR Fart 23, (Pagagr'aph 23.5). 2. Calhoun County, Texas agrees to certify MBEs in accordance with the requirements of 49 CFR Part. 23, Schedule(s) A & B upon receipt of notification by that the Office of Management and Budget (OMB) has approved the format under the provisions of OMB Circular- A--40. Calhoun County, Texas may accept certifications previously ,:accepted by other DOT operating elements. 3. Calhoun County, Texas; certification systems are procedures prescribed in 23.51. will ensure that the at least as effective as 49 CFR part 23, Pagagraph LW (Calhoun Co. Tx. MrE Program) Page No. 3 4. Calhoun County, Texas will when possible replace a MBE subcontractor that is unable to perform successfully with another MBE. Calhoun County, Texas (and its subrecipients) will approve all substitutions of MBE subcontractors before hid opening and during contract performance, to ensure the substitution of bona fide MBEs. D. Percentage goals for the dollar value of work to be awarded to MBEs <Pagagraph 23.45 (g)>. 1^ Each fiscal year, Calhoun County, Texas will review its various Programs so as to identify those proposed contracts having potential for MBE participation and set an overall goal for MRE participation within the generated activities to be carried out and goods to be purchased" The overall MBE goal shall include a separate goal for firms owned and controlled by minorities, and a goal for firms owned and controlled by women. Calhoun County, Texas overall goal for minority -owned firms for FY 1995 is 15% and the goal for women -owned business is 5%. These percentages are based upon the total dollar value of contracts with, and goods purchased from, the private sector. 2. Contract goals will be negotiated where MBE subcontracting opportunities have been identified. The goal(s) will he expressed as a percent of the total dollar amount of the contract. Calhoun County, Texas will meet or exceed the goals or he prepared to demonstrate that best efforts were expended so as to accomplish the MBE obligation. 3. The overall goal (and/ or subsequent contract goals) will he based on a review of the availability of MBEs located within at least the usual market area for contractors and vendors. The overall goal will reflect the results that reasonably could be expected as a consequence of aggressive efforts to implement the MDE program. 4. The OMB Circular A-95 Clearinghouse review shall suffice as the goal -related 45-day comment period required by Paragraph 23^45 (g). E. Procedures to require that participating MBEs are identified by name by competitors for contracts. (Pagagraph 23"45 (h)) (Calhoun Co- Tx" MPE Program) Page No. 4 Calhpun County will require prime contractors to submit the names of any MBE subcontractor(s), their respective scope of work, and the dollar value of the proposed MRE subcontract(s) within a reasonable time within the circumstances of each solicitation after hid opening(s) and prior to the actual contract award. F. Selection criteria to ensure that prime contracts are awarded to competitors that meet MBE goals (Paragraph 23"45 (i)) 1. Calhoun County' Texas contracting activities incorporate procedures whereby bids will be reviewed to determine whether the lowest bidder meeting the MR5 contract goal is within the zone of competition as to price for the contract. 2. If Calhoun County, Texas determines that this competitor has offered a reasonable price, the firm shall be awarded the contract. If the bidder's price is not reasonable, the competitor with the next highest percentage of MnE participation shall be considered and so on, in order of their percentage of MRE participation until one with a reasonable price is selected" In the event no bidder with MBE participation has offered a reasonable price, then Calhoun County, Texas may elect to award the contract to any bidder or offeror that demonstrated a reasonable U� effort to meet the MGE contract goal. 3. Calhoun County, Texas will consider steps, including but not limited to the following, as to determining whether reasonable efforts were wade to meet MBE contract goals; a^ Attendance at a pro -bid meeting, if anyr scheduled by the recipient to inform MBEs of subcontracting opportunities under solicitation; b. Advertisement in general circulation media, trade association publications, and minority -focus media for at least 20 days before bids or proposals are due. If 20 days are not available, publication for a shorter reasonable time is acceptable, C. Written notification to MBEs that their interest in the contract is solicited; SIA (Calhoun Co, Tx. MPE Program) Page No. 5 d. Efforts made to select portions of the work proposed to he performed by MBEs in order to increase the likelihood of achieving the stated goal; e. Efforts to negotiate with MBEs for specific bids for sub -contracts including at a minimum: i. The names, addresses, and telephone numbers of MBEs that were contacted; ii. A description of the information provided to MBEs regarding the plans and specifications for portions of the work to he performed; and iii" A statement of why additional agreements with MBEs were not reached; 4. Bidders, proposers, offerors, that fail to meet (MBE contract goals and/or) the foregoing "reasonable efforts'/ test' will not he certified as eligible to be awarded the federally -assisted contract. 5^ Calhoun County, Texas will ensure that all obligations under MBE contracts are met, by reviewing the contractor's MBE involvement efforts during the life of the contract" (Any interruption of scheduled progress payments to MBEs shall be brought to the attention of Calhoun County" REPORTING PROCEDURES A. Calhoun County, Texas will maintain records on specific contract awards to MBEs, in a format and frequency (quarterly) to be prescribed by DOT. B. The minimum MBE data elements to be maintained are as follows: 1. The number of contracts awarded to MBEs; 2^ A description of the contract(s) awarded to MBEs; (Calhoun Co, Tx. MPE Program) Page No. 6 3^ The dollar value of MBE contract awards; 4. The percentage of dollar value of all contracts awarded to the private sector that were awarded to MBEs; and 5. An appraisal of the extent to which the MBE awards met or exceeded the SHSA's MBE goal" THIS program is offered in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to Calhoun County, Texas by the Department of Transportation and is binding on it, other receipients, subqrantees, contractors, subcontractors` transferees, successors in interest and other participants. DOTED: ____`�v-eMberl6,_l981_ _ Calhoun ounty, Texas R.E. Wyatt, County Judge Attachments: Department of Transportation Regulations APPROVAL OF MINUTES Minutes of meetings held by the Commissioners' Court on August 13th, September loth, 14th and 20th, October 8th and 12th and November 12th, were read whereupon a motion was made by Commissioner Belk, seconded by Commissioner Mikula, and carried, that said minutes be approved as read. THE COURT ADJOURNED. ' SPECIAL DECEMBER TERM THE STATE OF TEXAS J( COUNTY OF CALHOUN X HELD DECEMBER 6, 1984 BE IT REMEMBERED, that on this the 6th day of December, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, County of Calhoun, at 10:00 A. M., A Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar F. Hahn Mary Lois McMahan County -Judge Commissioner, Commissioner, Commissioner, Commissioner, County Clerk whereupon the following proceedings were had: CLOSED SESSION - PERSONNEL Prct. 1 Prct. 2 , Prct. 3 Prct. 4 The Court being in open session in compliance with the pertinent provisions of Sec. 3A of Art.6252-17 of Texas Civil Statutes, the County Judge as presiding officer publicly announced that a closed session would now be held under the provisions of Sec. 2g of said Art. 6252-17 for the purpose of discussing personnel mat- ters. The County Judge further publicly announced that before any final action, decision or vote is made regarding the subject matter of said closed session, the meeting would be reopened to the public. The Court then went into closed session. At the end of the closed session the meeting was reopened to the public but no final action, decision or vote with regard to any matter considered in the closed meeting was taken. THE COURT ADJOURNED. 86140 REGULAR DECEMBER TERM THE STATE OF TEXAS X COUNTY OF CALHOUN X HELD DECEMBER 10, 1984 ' BE IT REMEMBERED, that on this the loth day of December, A. D. 1984 there was begun and holden at the Courthouse in the City of Port Lavaca, County of Calhoun, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt Leroy Belk Stanley Mikula Peggy Lindsey Oscar F. Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: BIDS AND PROPOSALS - ENGINEERING SERVICES,.AIRPORT Pon the recommendation ot the County u itor thaa-£ all bids be re- jtVnT,4RunV gElB pr7tgtgtion was made by Commi�*LsLi npgC ab0sep9g ed ' by Commissioner Hahn, and carried, that all' bids be returned unopened and that the Auditor be out orize to rea vertise or proposals for engineering services with opening dateiset for December 21st at 10:00 A. M. , The reason for readvertising is that originally bids were requested instead of.,prpppsals"and the,No,tice,,to;,B�idders which should have been.published in the, Port Lavaca Wave,was not published on the dates requested .py_ the., County„Auditor,: BIDS AND PROPOSALS - HOSPITALIZATION AND LIFE INSURANCE The following bids were received for hospitalization and life insurance for county employees but no action was taken at this time and the bids were tabled until Friday; Dec. 14th.,_ 0�7 A Mutual Company TO: CALHOUN COUNTY COMMISSIONER'S COURT FROM: LEO L. WESTERHOLM AND JOHN D. "BUDDY" WINDER DATE: 12/10/84 SUBJECT: BIDS REQUESTED FOR COMPARISON WITH RATE INCREASE EFFECTIVE JANUARY 1, 1985 BY PAN AMERICAN LIFE INSURANCE CO. —PRESENT CARRIER AS INSTRUCTED BY THE COURT, BIDS WERE REQUESTED FROM SEVERAL INSURANCE COM— PANIES TO BE COMPARED TO THE PAN AMERICAN LIFE INSURANCE COMPANY RENEWAL RATES. BELOW IS A LIST OF THE COMPANIES THAT WE REQUESTED BIDS FROM: TIME INSURANCE COMPANY ------------- IN PROCESS OF MAKING A BID BUT DID NOT HAVE ENOUGH TIME TO GET BID TO US THE GUARDIAN LIFE INS. CO. ---------WILL NOT BID SOUTHLAND LIFE INS. CO. ------------WILL NOT BID CROWN LIFE INS. CO. ----------------NO BID GOLDEN RULE ------------------------ WILL NOT BID LINCOLN NATIONAL LIFE -------------- NO BID AMERICAN SECURITY ------------------ WILL NOT BID PHILADELPHIA LIFE INS. CO. ---------WILL NOT BID AS YOU CAN SEE FROM THE ABOVE, FIVE OF THE COMPANIES THAT WE REQUESTED BIDS FROM WILL NOT BID. FOUR OF THE COMPANIES STATED THAT THEY WILL NOT BID ON COUNTY GROUPS. THE FIFTH COMPANY WOULD NOT BID AS THEIR RATES WOULD NOT BE COMPETETIVE WITH THE PAN AMERICAN RENEWAL RATES. THREE OF THE COMPANIES WE DID NOT GET BIDS NOR DENIAL LETTERS FROM. TIME INSURANCE COMPANY WAS IN THE PROCESS OF MAKING THEIR PROPOSAL. BUT, THEY DID NOT HAVE ENOUGH TIME TO COMPLETE THEIR BID AND GET IT TO US BY TODAY. AND WE HAVE HAD NO REPLY FROM TWO OF THE COMPANIES THAT WE SENT REQUESTS TO. WE FEEL THAT THE PAN AMERICAN BID IS COMPETETIVE. THE INSURANCE COMPANY IS EXCELLENT ON SERVICE, AND WE WANT TO EMPHASIZE THE SERVICE YOU RECEIVE FROM YOUR LOCAL AGENT. WE APPRECIATE YOUR BUSINESS. AND WOULD LIKE TO CONTINUE BEING OF SERVICE TO THE COUNTY. Y, Home Office • Post Office Box 60219 • New Orleans, La. 70160 8421 iL e I,L RIPLEY Groip Sales Representative :63 North Belt, Suite 350 Houston, Texas 77060 i113) 820-6130 A MUTUAL COMPANY PAN 0 AMERICAN LIFE November 19, 1984 Mr. Leo Westerholm P.O. Box 44 Port Lavaca, TX 77979 RE: CALHOUN COUNTY Dear Leo: January 1, 1985 marks the anniversary date of the above group's contract with Pan Ameri- can Life. An..accordance with the terms of this contract, each year a review is made to determine the premium rates necessary for the coming policy year. The following reflects the rate adjustment for the coming policy year as well as their present rates: PRESENT PROPOSED EMPLOYEE MEDICAL $ 96.35 $111.28 DEPENDENT $161.50 $186.53 MEDICARE $ 65.72 $ 75.91 LIFE INSURANCE $ .92/$1,000 $ 1.02/$1,000 AD&D $ .09/$1,000 $ .09/$1,000 Home Office • Pon-Americon Life Center • New Orleans. Louisiana 7000 • (504) 566. Q00 S�� Blue Cross vw OQ Blue Shield V a rem, Im. COUNTY OF CALHOUN RATE BREAKDOWN: As per your bid specs you have a 2-Rate Structure, we have also included for your consideration a 4-Rate Structure that could very definitely reduce the cost to those employees only wishing to cover "just the children, or just the spouse or the entire family. This 4-Rate Structure gives you the option to cover "only" those dependents that the employee wishes to cover and reduces the employee's expense if he or she elects. The purpose for offering this option is to give the employee's a cost break in cases where the spouse is receiving coverage elsewhere due to ._ the spouses's employer paying for his or her coverage and the Calhoun County Employee only needing to cover the children. Again, this is your option to elect either the "2�Rate" or the "4-Rate" Structure. HEALTH INSURANCE: PLAN I (Per bid Specs-2-Rate) ..11 Employee Only Rate: $115. 72 Employee AND Dependent Rate: $328.11 LIFE 6 ADSD:Qt.� Rate: .77C per thousand $ 5.78 on $7,500 coverage per employee. $7,500 Per employee OPTIONAL 4-Rate Structure PLAN I: HEALTH INSURANCE: Employee Only: Employee S Children: Employee 6 Spouse: Employee 6 Family: $ 115.72 $ 225.15 $ 311.40 $ 340.37 NOTE: Rates are Quaranteed for 12 monthsforan effective date of 1/1/85. 3S'So Marketing December 10, 1984 Mr. B.H. Comiskey, Jr. County Auditor Calhoun County 211 South Ann Port Lavaca, TX 77979 Dear Mr. Comiskey: I appreciate the opportunity to submit our bid to The County of Calhoun that you have given us. Please find enclosed our bid meeting your bid specifications as requested. On your bid specifications Item # 8 your indicate A. : "Service The Policy on at least a weekly basis at the County Courthouse. Time and location in courthouse to be pre- determined and on a regular basis". B. ; "Process all claims through the agency office, ie: no claims will be processed through any county office or by any county employee; The agency awarded the contract mus do all claim service work". We wanted to officially respond that we "can and will" meet this speci- fication as requested. I am prepared to service on a weekly basis your account and assist any employee with required personal assistance at your instructed location. All claims are processed by us directly as I am a Blue Cross and Blue Shield employee with "direct" communciation with our claims department that will make processing faster and easier " accompanied with my personal attention. Also, please find an alternate Plan II with a higher Maximum out of Pocket that will lower your monthly rate and an alternate Plan III identically to your bid specs but with a $200 deductible that will even further reduce your monthly rate for your consideration, if you so please. We look forward to any and all questions you may have. Respectfully, Ted Michaef Martin Account Executive 512-680-2729 UTILITY PERMITS - GENERAL TELEPHONE COMPANY, PRECINCT 4 Motion by Commissioner Hahn, seconded by Commissioner Mikula, and carried, that the following permits be approved: Form ED-135 (Rev. 4-83) ' MC 600647 NOTICE OF COMMUNICATION LINE INSTALLATION TO THE COMMISSIONER'S COURT OF Calhoun DATE: December 4, 1984 COUNTY ATTENTION COUNTY JUDGE: R.E. Wyatt Calhoun County Courthouse Port Lavaca, Texas 77979 Formal notice is hereby given that GENERAL TELEPHONE COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Seadrift, Texas as follows: GTE proposes to extend buried cable on Fisher -Smith Road as follows: Beginning at Hwy 185 and extending approximately 570', then 3673' further, buried cable extending approximately 723', then aerial cable for approximately 135', then approximately 5858' of buried cable to the southward curve and 258' of buried cable around the curve, then approximately 1192' further, buried cable will be extended approximately 2119'. ' All cable will be plowed, trenched, or bored to a minimum depth of 30" and extend 7' inside the Northern or Eastern Right -of -Way. The location and description of this line and associated appurtenances is more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after January 15, 19 85 General Te BY of the out west ect Coordinator, Area ADDRESS P.O. Box 1112 Robstown, Texas 78380 LIM ED-135 (Rev. 8-75) APPROVAL , TO: General Telephone Company of the Southwest Attention: DAVID J. CUSTER Project Coordinator, Area P.O. Box 1112 Robstown, Texas The Commissioner's Court of Calhoun County offers no objections to the location on the right-of-way of your proposed buried commu- ications line as shown by accompanying drawings and notice dated 12-04-84 except as noted below. It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. I The installation shall not damage any part of the County Road and adjacent property owners. Please notify Oscar Hahn Commissioner of Precinct No. 4 telephon5L12/785-3141 , forty-eight (48) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here- in by and through the County Judge and all the Commissioners persuant to res- olution passed on the day of Deremhar 19__aL, and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas. COUNTY JUDGE, R.E, att ,a N 25A' � Z119 " X c Q J' TIaE EX157-ING GTE, C;O&� tq -�� 15OJIQ1ED E, 1NS1DE I20,rd T;IE PED00-SED 6.77,E. CABL£ IS To SE &JC-IED 7' iti1 S1DL- _ LAg�E twssrr.40gIS __ wMMVE nA L LCWVe MM10-10-S4 wrrwwmn S•W� o� �'10-{Sw (�4 M "M min st". sM III Form Ell-1.35 (Rev. 4-83)' MC 600647 NOTICE OF COMMUNICATION Ll TO THE COMMISSIONER'S COURT OF Calhoun NSTALLAT I f )' DATE November 9, 1984 ' COUNTY ATTENTION COUNTY JUDGE: R.E. Wyatt Calhoun County Courthouse Port Lavaca, Texas 77979 Formal notice is hereby given that GENERAL TELEPHONE COMPANY of the SOUTHWEST will construct a communication line within the right-of-way of a County Road in Calhoun County, Port Lavaca, Texas as follows: GTE proposes to place buried cable along the south side of Boyd Road. This cable will extend from Farik Road for 4,485'. All cable will be plowed or trenched to a minimum depth of 30" and 10' inside the Southern Right -of -[Jay. The location and description of this line and associated appurtenances is more fully shown by three (.3) copies of drawings attached to this notice. I The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the General Telephone Company of the Southwest does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after General BY ADDRESS of the Southwest Coordinator, Area P.O. Box 1112 Robstown, Texas 78380 December 10, 19 84 83� I ED-135 (Rev. 8-75) APPROVAL TO: General Telephone Company of the Southwest Attention: DAVID J. CUSTER Project Coorddinator, Area P.O. Box 1112 Robstown, Texas 78380 The Commissioner's Court of Calhoun County offers no objections to the location on the right-of-way of your proposed buried commu- ications line as shown by accompanying drawings and notice dated 11-09-84 except as noted below. It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. Please notify Oscar Hahn Commissioner of Precinct No. 4 telephone 512/785-3141 forty-eight (48) hours prior to starting construction of the line, in order that we may have a representive present. Commissioner's Court of Calhoun County, Texas, acting here- in by and through the County Judge and all the Commissioners persuant to res- olution passed on the day of December 19 84 , and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas. COUNTY JUDGE, R.E. Wyatt 133 ^WMA S p ITN TEX AS TAEOWf. +n IZ I E WMM ,, P VEIr DATK11-Z'B4 awn A VEIT- 6AWi L-f ww000vTm rlp.SW IMWI 5 -,a4 5,?2,D/ TO U,S NLJY SS. ---� FORM ED17z O2EV. 676) GENERAL TELEPHONE COMPANY OF THE SOUTHWEST eHEET�_o►�I *.anaEL 834 CONTRACTS AND AGREEMENTS - DELINOUENT TAX COLLECTION Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the following contract with McCreary, Veselka, Beck and Allen, P. C. be approved for the collection of delinquent taxes, and that the County Judge be authorized to sign said contract. CONTRACT FOR THE OJLLECTION OF DELINQUENT TAXES ' THE STATE OF TEXAS § CDUNTY OF CALHOUN § THIS CONTRACT is made and entered into by and between the County of Calhoun, acting herein by and through its governing body, and McCreary, Veselka, Beck and Allen, P.C. (The Firm), Gate Way Center, 5929 Balcones Drive, P.O. Box 26990, Austin, Texas, 78755. I. The County of Calhoun agrees to employ and does hereby employ The Firm to enforce by suit or otherwise the collection of all delinquent taxes, penalty and interest owing to the County of Calhoun. Current year taxes which become delinquent within the period of this contract shall become subject to the terms of the contract upon the following conditions: A. Taxes that become delinquent during the term of this contract, that are not delinquent for any prior years, become subject to the terms of this contract on July 1st of the year in which they became delinquent. B. Taxes that become delinquent during the term of this contract, on property that is delinquent for prior years, shall become subject to its terms on the first day of delinquency as defined by the State Property Tax Code. II. The County of Calhoun agrees to furnish all necessary delinquent tax information to The Firm on all property within the taxing unit. III. The Firm is to advise the Collector or other officials of errors, double assessments or other discrepancies coming under observation during the progress of the work. IV. The Firm is to intervene on behalf of the County of Calhoun in all suits for ad valorem taxes hereafter filed by any other taxing unit on property located within its corporate limits. V. The Firm agrees to file suit and reduce to Judgment and Sale the vacant and uninhabited property located within the taxing unit provided the County of Calhoun furnishes run sheets showing the necessary data and information as to the name, identity, and location of the necessary parties, and legal description of the property to be sold. The Firm agrees to sue for recovery ' of the costs as court costs provided by Section 11,18 of the Property Tax Code of Texas. VI. The Firm agrees to make delinquent tax collection progress reports to the County of Calhoun on request. 1W VII. This contract shall continue in full force and effect from year to year and each party shall have the right to review or to terminate this contract for cause, giving thirty (30) days written notice of such intention with a statement of the cause or reasons for such termination and allowing a reasonable opportunity to explain or rectify the same; provided, however, that The Firm shall have an additional six (6) months to reduce to Judgment all suits filed prior to the ending date of the contract. In consideration of the terms and compensation herein stated, The Firm hereby accepts said employment and undertakes the performance of this contract as above written. VIII. The County of Calhoun agrees to pay The Firm, for services rendered, Fifteen Per Cent (15%) of all delinquent taxes, penalty and interest collected by the taxing unit for years covered by this contract. The penalty imposed pursuant to Section 33.07 of the Property Tax Code is not subject to this contractual fee. All fees provided for in this contract shall become the property of The Firm at the time payment of taxes, penalty and interest is made to the Collector. The Collector shall pay fees due The Firm monthly by check. Costs for the preparation of records required for appeal will be the responsibility of the taxing unit. IX. This contract is executed on behalf of the County of Calhoun by the presiding officer of its governing body who is authorized to execute this Instrument by order heretofore passed and duly recorded in its minutes. WITNESS the sign —res of all parties heret in duplicate originals this the 1'e, day ofme jam„ , A.D. 19Calhoun County, Texas. THE COUNTY OF CALHOUN BY R:E. Wyatt, Coun Judge McCREARY, VESELKA, BECK AND ALLEN, P.C. Attorneys at Law Gate Way Center 5929 Balcones Drive P.O. Box 26990 Austin, Texas 78755 B �7 83W TAX ASSESSOR -COLLECTOR - BONDS Motion by Commissioner Belk, seconded by Commissioner Mikula, and carried, that the Official Bond and State Bond for Jo Ann Evins, County Tax Assessor -Collector Elect be approved. GOLDEN CRESCENT REGIONAL PLANNING COMMISSION ' Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that Commissioner Belk be named to the Golden Crescent Regional Planning Commission for possible appointment to Regional Review Committee. GOLDEN CRESCENT REGIONAL PLANNING COMMISSION Motion by Commissioner Belk, seconded by Commissioner Lindsey, and carried, that Commissioner Hahn and Commissioner Mikula be appointed to the General Assembly and that Commissioner Mikula be appointed to the Board of Directors. 1984 OUTSIDE AUDIT Motion by Commissioner Mikula, seconded by Commissioner Hahn, and tierfinedl ytfletmNarkerye& God* anyeben dediedytbodoitW!onats1dituauoitni&or Cath6ud,CoUatyt!fforOthcecye&rBe1984and State Bond for Jo Ann Evins, I County Tax Assessor -Collector Elect be approved, BIDS AND PROPOSALS - COUNTY DEPOSITORY Motion by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that the County Auditor be authorized to advertise for bids for County Depository, with bid opening set for Jan. 14, 1984 at 10:00 A. M. COUNTY AND DISTRICT RETIREMENT SYSTEM Motion by Commissioner Belk, seconded by Commissioner Hahn, and carried, that the allocated (special) prior service credit percentage remain at 95% and the employer matching percentage for current service (employer matching ratio) be increased from 1.5 to 1 to 1.6 to 1 and the Texas County and District Retirement System be notified of this change. ' ACCOUNTS ALLOWED - COUNTY,,..L Nlutiuu by CaminisbtGjner Mikula, seconded by Conu.assioner Hahn, anu C�.g�i�d:to�ad.��il�'� 6Pd�bl:3�n�ntle$��k'yl+d�2ttrD8d�Q¢iee�s.enit-e.da�i �th�,r 0,bUv¢ynA(WtiitbrAmd same u amot�ion,.wps (mad'etby' Commis(s�ionen:M kula.;rseeonde.d?bypCommissioner Lindsey, and carried, that said claims be approved. i 137 COURTHOUSE ANNEX, TEXAS DEPARTMENT OF HUMAN RESOURCES, CONTRACTS AND AGREEMENTS Executed contract with State of Texas for office space in Annex: STATE LEASE PW-4581-E PORT LAVACA NEGOTIATED CONTRACT FOR SPACE This agreement is entered into by and between the State of Texas, acting ' by and through the State Purchasing and General Services Commission, Lessee, for the benefit of the Texas Department of Human Resources, and the County of Calhoun, Lessor, pursuant to the authority granted by Section 6.05 of Article 601b, of Vernon's Texas Civil Statutes. I The County of Calhoun agrees to provide office space for the Texas Depart- ment of Human Resources at the following location: 201 W. Austin Port Lavaca, Texas II The County of Calhoun agrees to provide to the Texas Department of Human Resources approximately 2,040 square feet, at a cost of 25C per square foot per month, at 201 W. Austin, in the City of Port Lavaca. III The Texas Department of Human Resources agrees to pay the County of Calhoun a sum of Six Thousand One Hundred Twenty Dollars ($6,120.00) per year for the use of ' the above described premises, payable in monthly amounts of Five Hundred Ten Dollars ($510.00) on the first day of each month at the Calhoun County Courthouse, Port Lavaca, Texas, for utilities and janitorial services. IV This agreement is made upon the following express conditions and limitations: 1. The premises shall be used solely for the purpose of the administration of State government. V. The term of this agreement shall be for the period beginning June 1, 1984 and ending August 31, 1987. VI This agreement is contingent on availability of funds appropriated to cover the provisions of the lease. VII The County of Calhoun hereby certifies that the above space is in compliance with Article 601b, Sections 6 and 7, and Article 8309g, Vernon's Texas Civil Statutes, relating to accessibility for the handicapped. I LESSOR: COUNTY OF CALHOUN R.E. Wyatt, County Judge County of Calhoun LESSEE: THE STATE OF TEXAS Acting by and through the STATE PUR ASING� ND GENERAL SERVIC COhRdISSION By: David T. Carr Lease Officer This agreement is made and entered into this 5TH day of JUNE 1984. 131 - CONTRACTS AND AGREEMENTS - AMENDMENT TO SANITARY LANDFILL FARM LEASE Executed contract: AMENDMENT TO LEASE CONTRACT (SANITARY LANDFILL FARM LEASE) ' WHEREAS, by Lease Contract (Sanitary Landfill Farm Lease) dated the 28th day of September, 1984 entered into by and between Joe D. Brett and Calhoun County, Texas, Article II of said contract states as follows: "Said leased premises shall be used by Lessee only for the purpose of growing maize, corn, cotton and soybeans thereon, or any one or more of said four crops", and WHEREAS, it is the desire of Joe D. Brett and Calhoun County to amend said Lease Contract to include another crop; THEREFORE, it is mutually agreed that said contract be amended as follows, pertaining to ARTICLE II only: ARTICLE II "Said leased premises •shall be"used by Lessee only for the purpose of growing maize, corn, cotton, soybeans and wheat thereon, or any one or -more of said five crops", LXGCPCEari (` w•ri;tl" _ EXEC�1TEb in duplicate originals this 12th day of October, 1984. CALHOUN O �1'iR TE By tan ey Mik a, County Commissioner, Calhoun Co ty, Texas, Commissio er of Lease LESSOR � SSEE oe D. Brett 113E SPATE OF TEXAS COUNTY OF CALHOUN BEFORE ME, the undersigned authority, on this day personally appeared Stanley Mikula, County Commissioner, Calhoun County, Texas, Commissioner of Lease, known to me to be the person whose name is subscribed to the foregoing instrument, a9d,acknowledged to me that lie executed the same for the purposes and consideration thQ4b6'expressed, in the capacity therein stated, and as the act and deed of Calhoun ' .''County;.. Texas. .`GIVEN under my hand and seal of office this 12th day of October, 1984. "• Notarf Public, State of as , '- • MARY LOU PEREZ. THE . STATE EOF: TEXAS "t i Newry pohli: in CalhWIn Cou ..lj' r Use SUh of Texas COUNTY OF CALHOUN My commission fYpire BEFORE ME, the undersigned authority, on this day personally appeared ,'.Joe D. Brett, known to me to be the person whose name is subscribed to the fore- going instrument, and acknowledged to me that he executed the same for the purposes -:and consideration therein expressed. �S .GIVEN under my hand and seal of office this -12th day of October, 1984. <•.I • Notary ubl c, State of exas C211210 1 LEASE CONTRACT (Covering 102.4 Acres of Land) THE STATE OF TEXAS COUNTY OF CALHOUN This lease contract made and entered into on this 28th day of September, 1984 (after public auction and after compliance with the other provisions of Article 1577, as amended, Vernon's Texas Civil Statutes) by and between Calhoun County, Texas (hereinafter called Lessor), acting herein by and through Stanley Mikula, County Commissioner of Calhoun County, Texas, Commissioner of Lease, hereunto duly authorized by Order of the Commissioners Court of said County, and Joe D. Brett (hereinafter called Lessee), witnesseth that Lessor and Lessee, in consideration of the premises hereinafter set forth, do hereby contract and agree as follows, towit: ARTICLE I Lessor does hereby lease and rent unto Lessee, and Lessee does hereby lease and rent from Lessor, for the period of time hereinafter stated and in accordance with the terms and provisions hereinafter contained, the following described land located in Calhoun County, Texas, towit: All the tillable land, estimated to contain 102.4 acres (which will be treated herein as containing 102.4 acres regardless of whether it contains more or less), which 102.4 acres of tillable land is all of the tillable land contained in a certain 125.73 acre tract, and said 125.73 acre tract being the most Western 125.73 acres (fronting on the Southern Pacific Railroad Right of Way) of that certain tract , or parcel of land containing 174.93 acres (found by resurvey to contain 175.13 acres) commonly known as the Langdon tract and described in deed from Patsy L. Johnson to the County of Calhoun, Texas, dated April 15, 1976, recorded in Volume 296, Page 822, of the Deed Records of Calhoun County, Texas, reference to which deed and to the record thereof is hereby made in aid of the description of said 125.73 acre tract which contains the 102.4 acres of tillable land covered by this lease, and said tract of 125.73 acres of land is all of said Langdon 175.13 acre tract EXCEPT the East 1300 feet thereof, all as shown on that certain plat which is marked EXHIBIT "A" and attached hereto and made a part hereof for all purposes. If at any time, within the 5 year lease period, Lessor needs 10 acres or less from the 102.4 acres of tillable land covered by this lease, Lessor will give Lessee 180 days written notice, and the rent will be adjusted accordingly. It is understood and agreed that there is located on the aforesaid 125.73 acre tract certain drainage ditches, berm, etc., constituting appurtenances to Lessor's sanitary landfill operation, which appurtenances are located in a 50 foot wide Buffer Zone along the Southern Pacific Railroad Right of Way and along the Northerly, West- erly and Southeasterly boundary lines of said 125.73 acre tract, all as more parti- , cularly shown on the attached plat (Exhibit "A"), and that said 50 foot wide Buffer Zone containing said landfill appurtenances is not included in this lease, it being the intent hereof to cover by this lease only the 102.4 acres of tillable land con- tained in said 125.73 acre tract; it being provided, however, that Lessee may cross over said Buffer Zone with men and equipment at the established entrance for the purpose of ingress and egress to and from the 102.4 acres covered by this lease. It is also understood and agreed that any buildings which are located on the leased premises do not belong to Lessor and such buildings are not covered by this lease, and the right is reserved for the owner of any such dwelling or building to remove the same from the Langdon tract. ARTICLE II Said leased premises shall be used by Lessee only for the purpose of growing maize, corn, cotton and soybeans thereon, or any one or more of said four crops. ' ARTICLE III The term of this lease shall commence on the date of completion of the harvesting of the crop which is presently in cultivation, and shall continue for five crop years, and shall terminate on the date of the completion of the harvesting of the crop on the leased premises in the calendar year 1989. ARTICLE IV The rental for said leased premises for said term shall be the sum of Twenty-five Dollars ($ 25.00 ) per acre per p year, or an aggregate of Two thousand five hundred sixty Dollars ($ 2560.00 ) per year, payable as follows: The first year's rental shall be payable in advance upon the execution and delivery of this lease contract at the time the identity of the successful bidder is determined; the second year's rental shall be due and payable on or before the 2nd day of January, 1986; the third year's rental shall be due and payable on or before the 2nd day of January, 1987; the fourth year's rental shall be due and payable on or before the 2nd day of January, 1988; and the fifth year's rental shall be due and payable on or before the 2nd day of January, 1989. ARTICLE V Lessor reserves the right to enter upon the leased premises at any time to inspect the same. ARTICLE VI Lessee shall not have the right to transfer or assign this lease in whole or in part or to sublease the leased premises or any part thereof without first obtaining the written consent and approval of Lessor. ARTICLE VII All damage to the leased premises, caused by Lessee or its agents, servants, employees or guests shall be repaired at the cost and expense of Lessee, except damages caused by normal wear and tear, storm, accidental fire or inevitable accident. ARTICLE VIII In the event Lessee should hold over or be permitted to hold over and occupy the leased premises after its right to occupy the same hereunder has expired or ter- minated, same shall not be a renewal of this lease in any way, but Lessee shall be deemed a tenant wholly at the will of Lessor. ARTICLE IX Lessee, on termination of this lease, or when its right to occupy the leased premises has terminated under the provisions hereof, shall surrender peaceable possession of the leased premises to Lessor, and shall deliver such premises to Lessor in as good condition as same were in at the beginning of the term of this lease, loss by storm, accidental fire, inevitable accident, and normal wear and tear alone excepted. When this lease has terminated, or when Lessee's right to use and occupy the leased premises has terminated under the provisions hereof, Lessor, its agents or attorneys, shall have the right, without notice or demand, to reenter upon said leased premises and remove all persons and the Lessee's property therefrom without being deemed -2- gaw to be guilty of any manner of trespass or other tort or violation of law. The provi- sions of this paragraph are cumulative of, and any action taken by Lessor pursuant to the provisions hereof shall be without prejudice to, any remedy or damages provided by law or by this contract or by equity for Lessee's breach of any covenant or provision contained in this contract. ARTICLE X If Lessee shall be in default in the payment of any rental due hereunder, or any installment thereof as and when due, or be in default with respect to any covenant, ' condition or provision herein contained, or if Lessee shall abandon or vacate the leased premises, or if Lessee becomes bankrupt or makes an assignment for the benefit of creditors, or in the event of appointment of a receiver for Lessee, then, upon the occurrence of any one or more of such contingencies, Lessor may give to Lessee written notice setting forth the default of Lessee, and if such default shall not be removed, remedied or corrected with ten (10) days after the giving of such notice, Lessor may at its option, declare this lease to be cancelled and terminated, and the right of Lessee to use and occupy the leased premises shall immediately cease and terminate, and Lessee shall at once deliver peaceable possession of the leased premises to Lessor. If this lease shall be so terminated, the Lessor, its agents or attorneys, shall have the right, without further notice or demand, to reenter upon said leased premises and remove all persons and the Lessee's property there- from without being deemed to be guilty of any manner of trespass or other tort or violation of law. The provisions of this paragraph are cumulative of, and any action taken by Lessor pursuant to the provisions hereof shall be without prejudice to, and remedy or damages provided by law or by this contract or by equity for Lessee's breach , of any covenant or provision contained in this contract. Failure of Lessor to enforce any one or more of the provisions of this Article X at any time the right to do so exists shall not constitute a waiver by Lessor of the right to enforce the same at any future time or times that the right to do so exists. ARTICLE XI Any notice herein required to be given may be given in any lawful manner, including, but not limited to, the depositing of such notice in the United States Mail, postage prepaid, certified mail with return receipt requested, addressed to the party or parties to whom such notice is to be given at his, her', their or its last known address; and if such notice is given by mail, as aforesaid, such notice shall be complete for the purposes hereof when same is so deposited in the United States Mail in the manner herein set out. ARTICLE XII This contract shall be binding upon and inure to the benefit of the parties hereto, their heirs, devisees, executors, administrators and assigns, the right of assignment on the part of Lessee, however, being subject to the provisions of Article I VI hereof. ARTICLE XIII This lease is made subject to all easements, if any, on, over and under the leased premises. q -3- K ARTICLE XIV This contract is performable in Calhoun County, Texas. EXECUTED in duplicate originals this 28th day of September, 1984. CALHOUN,90UNTY, TEXAS BY tanley i ula, County Calhoun County, Texas, Commissioner of Lease LESSOR L EE JoLv D. Brett THE STATE OF TEXAS COUNTY OF CALHOUN BEFORE ME, the undersigned authority, on this day personally appeared Stanley Mikula, County Commissioner, Calhoun County, Texas, Commissioner of Lease, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed, in the capacity therein stated, and as the act and deed of Calhoun County,, Texas. GIVEN under my hand and seal of office this 28th day of September, 1984. NotaryUPublic in ad fOr Calhoun County, Texas ' THE 6A�k .UF TEXAS MARY LOU PEREZ• Notary Public in c9moun county fothe SOte oxas COUNTY OF CALHOUN My Commission Expire BEFORE ME, the undersigned authority, on this day personally appeared Joe D. Brett , known to me to be the person whose name is sub- scribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN under my hand and seal of office this 28th day of September, 1984. Notary ublic in and for.okhoun County, Texas MARY LOU PEREZ• 11Gl3fy Public in Calhoun County for the s ate�Texas my Commission ERplre aye 8�3 RN /i-., .�,cc '1 3oit Wilt, Conc Mon �;-Ecist,nq 3/4" Ptpe 1, Ct_ A \�" oSouIh Texas Elec. Coop\ ` / Power Line ,Set COnC Mon. Replaced 3/4" Pipe With Conc Man. �OUFFER ZONE ✓o' V//,Pa L.J. Foester et o! To f�— Robert C. Lcnpdon,et ux Jan. 4, 1946 Vol. 51, Pp. 456 17 4. 93 A c. Reploced 3/4' p� With ConC n. 1138, S7, -TRACT 2 \ 175.13 Ac. ��Y\ Z<N .- x 243 Replaced 3/4" pipe ,i �I � =Ir I -Q Ni COnc Man. ASEt CO^.C1300 Laws J. Foester Sr Estate EIS IT Pot y L. Johnson To �p --,The Ccnty.Ot Colnoun Apr.1 15 , 1976 Vot 296 , Pg.822 Conveys 3/4 interest in 174.93Ac 4 HEALTH DEPARTMENT - CONTRACTS AND AGREEMENTS Executed contract. STATE OF TEXAS COUNTY OF TRAVIS The Texas Department AGENCY, acting through Administration, and TDN Document No. C5000512 LOCAL HEALTH DEPARTMENT C O N T R A C T of Health, hereinafter referred to as RECEIVING its Deputy Commissioner for Management and CALHOUN COUNTY - _ - on behalf of (Aut:hor.ized Contracting Entity) of PERFORMING hereinafter referred to as PERFORMING AGENCY, acting through R.E. Wyatt its County Judge (---.r --------__....-..._- ---'-- - -- - —' — - ---- IName of Person Authorized to Sign Contracts) (Title of Person Authorized to Sign Contracts) ARTICLE 1.. Scope of_ Work ,mut.ually agree as follows: The PERFORMING AGENCY shall perform the workoutlined in the Scope(s) of Work which is/are hereby incorporated and. made a part; of this contract as Attachment(s) _.__1_._%__._._..........., plus amendments which may be added by additional ALtachment(s) from time to Lime during the contract period as reinafter provided. _ TICLE2. __ Terms. The term of this contract shall be governed by the time period on the Attachment(s). No commitment of contract:. funds is permitted prior to the Cirst day of the contract, term nor subsequent: to the last day of the contract term. The term of the contract, may be extended by amendment(s). ARTICLE _.3. Appl icable_Laws and Standards The PERFORMING AGENCY will comply with the requirements set forth in the enabling Federal legislation, as set out in the Attachments) hereto, Treasury Circular 1075 (3) CFR Part. 205) and all other Federal laws and regulations applicable to federal funding sourcefs) in this contract. This contract shall be governed by the laws of'the State of Texas. The PERFORMING AGENCY agrees that the Ifni form Grant-, and Contract Management. Standards (11GCMS), Article 44.13, Section 32g, V.A.C.S.,issued by the Governor's Budget and Planning Office will apply as Lerms and conditions of this contract, and the standards are adopted by reference in their entirety. If there is a conflict between the provisions of this contract Id UGCMS, the provisions of 1JGCMS will prevail unless expressly stated herwise. A copy of this manual and its references are provided t.o 'l-RFORMING AGENCY by RI CI;TVI.NG AGENCY upon request-.. PERFORMING AGENCY will utilize RECEIVING AGENCY'S policies and procedures for hiring and promot-,inc individuals into budgeted state posi.tions funded by this contract.. Qualifications of.' any individuals filling these positions will be subject to ,approval of the RECEIVING AGENCY'S Bureau of Personnel Management,. The purpose of the approval is to insure that. individuals occupying these ;;fate funded positions meet minimum educational and experience requirements. SAS PERFORMING AGENCY shall have in place legally sufficient Due Process Hearing Procedures for all of its employees. The Director of the PERFORMING AGENCY is to be in complete charge of all public health activities of the PERFORMING AGENCY and shall direct the personnel. The Director shall have full authority to employ, promote, suspend, demote, discharge and transfer any and all personnel within the PERFORMING AGENCY, PROVIDED, HOWEVER, that any demotion, suspension or discharge shall be in accordance with the Due Process Hearing Procedures as set out above. All personnel, whether state paid employees or not, are employees of the PERFORMING AGENCY which shall be responsible for their direction and control and liable for any of their acts or omissions. The only distinction between state and locally paid employees is that state paid employees receive state benefits, and are subject to certain obligations as state employees, as contained in state law. PERFORMING AGENCY agrees to defend and indemnify the RECEIVING AGENCY for any and all claims and/or judgements taken against any employees, state or locally paid, or against said RECEIVING AGENCY, arising out of any claims or cause of action against any such employee. ARTICLE 4. Compensation and Payment For services satisfactorily performed pursuant to the Scope(s) of Work, the PERFORMING AGENCY shall have furnished or be reimbursed by the RECEIVING AGENCY in an amount not to exceed the total of all Attachment(s) which are attached hereto. Allowable costs shall be only as outlined in the Attachments(s). The PERFORMING AGENCY will not bill the RECEIVING AGENCY for any costs under this contract which have also been billed or should have been billed to any other funding source. . Costs claimed for reimbursement must be substantiated. With proper justification, and concurrence of the RECEIVING AGENCY, the PERFORMING AGENCY may request advance payment under this contract in accordance with the applicable provisions of this contract. The PERFORMING AGENCY shall submit certified vouchers for reimbursement according to the procedures set out in this contract. At the close of each quarter, a signed expenditure report, the format of which is in the UGCMS, must be submitted. The voucher and expenditure report shall reflect the total allowable costs incurred and revenue received during the preceding period. All revenues received from the delivery of contract services shall also be identified. ARTICLE 5. Funding The PERFORMING AGENCY shall use funds from this contract to supplement their budget. These funds will in no event supplant such State, local, and other non -Federal funds. PERFORMING AGENCY agrees that should expenditures of local funds for public health services be needed as matching for Federal funds such expenditures of local funds are assigned to the RECEIVING AGENCY as allowable match for the receipt of the Federal funds to further public health activities. In the event such assigned funds are required by the PERFORMING AGENCY to match other Federal funds, prior written approval must be obtained from the RECEIVING AGENCY to withdraw the assigned funds from the RECEIVING AGENCY. This contract is contingent upon funding being available for the term of the contract and PERFORMING AGENCY shall have no right of action against the RECEIVING AGENCY in the event that the receiving agency is unable to perform its obligations under this contract as a result of the suspension, termination, withdrawal, or failure of funding to the RECEIVING AGENCY or lack of sufficient funding of the RECEIVING AGENCY for any Attachment(s) to this contract. If funds become unavailable, provisions of the Termination Article in this contract shall apply. 1 2 14 ARTICLE _6...... Program Income All program income shall be retained by the PERFORMING AGENCY and; (1) be used by the PERFORMING AGENCY for any purposes which further the objectives of legislation under which the contract was made and be deducted from total project costs, or (2) be deducted from total project costs, according to the RECEIVING AGENCY'S policy interpreting UGCMS, a copy of which is provided as supplementary material to the UGCMS manual. ARTICLE 7. Records e PERFORMING AGENCY will have a system in effect to protect from appropriate disclosure of patient records maintained by them in nnection with the activities funded under this contract. ARTICLE „8_ Reports and Inspections The PERFORMING AGENCY shall make financial, program, progress, and other reports as requested by the RECEIVING AGENCY in the format agreed to by the parties hereto and will arrange for onsite inspections by the RECEIVING AGENCY. The PERFORMING AGENCY shall participate fully in any required evaluation study of this program. PERFORMING AGENCY will furnish RECEIVING AGENCY an annual budget of the PERFORMING AGENCY. The budget shall be for the fiscal year of the PERFORMING AGENCY and shall include the name, classification, and gross salary for each employee, both state and local. Travel, fringe benefits, and all other expenditures budgeted shall also be included. ARTICLE.9. Amendments The RECEIVING AGENCY will submit a revised budget to the PERFORMING AGENCY either increasing or decreasing the amount of funds allocated at such times liat additional funds become available or at such times that funds must be thdrawn. The original budget, and revisions thereto become a part of this ntract and are subject to all of the terms and conditions of this contract. This contract shall not be altered, changed, or amended except by instrument, in writing executed by authorized officials of the parties hereto. This contract may be amended by the addition of Attachments(s) containing additional Scope(s) of Work and Budqet(s) related to same, such Attachment(s) to be duly executed by the parties as hereinabove provided. ARTICLE 10_ ProPertL+ and Supplies Subject to the obligations and conditions set forth in this contract and UGCMS, title to all property purchased from funds provided herein shall vest upon acquisition with the.PERFORMING AGENCY. The PERFORMING AGENCY shall maintain a property and supplies inventory and administer a program of maintenance, repair, and protection of assets provided under this contract so as to assure their full availability and usefulness for performance under this contract. �he RECEIVING AGENCY retains the option to recover all unused supplies and seable equipment furnished under this contract upon the termination of elationship of the parties hereto. This also includes acquisitions through lease -purchase agreements with funds provided under this contract or with funds provided by program income attributable to the programs provided for under this contract. 3 144 In the event the PERFORMING AGENCY is indemnified, reimbursed, or otherwise compensated for any loss of, destruction of, or damage to, the assets provided under this contract during the period of this contract, it shall use the proceeds to repair or replace said assets. ARTICLE .11.._,.Discrimination Prohibited No person in the United States shall on the grounds of race, creed, color, handicap, age. ability to pay, sex, or national origin be excluded from participation in, be denied the proceeds of, or be subject to discrimination in the performance of this contract. The parties will comply with the regulations promulgated by the Secretary of DHHS, with the , S approval of the President of the United States, pursuant to Title VI of the Civil Rights Act of 1964(45 CFR Part 80). In addition, the PERFORMING AGENCY shall comply with the provisions of the Rehabilitation Act of 1973, Public Law 93-112, Section 504, which ensures that no individual "shall, soley by reason of handicap, be excluded from the participation in, be denied the benefits of, or be subject to discrimination in this program." ARTICLE 12. Severabi_1._i_v It any provision(s) of this contract shall be construed to be illegal or invalid, it shall not affect the legality or validity of any of the other provisions hereof, and the illegal or invalid provision(s)shall be deemed stricken and deleted herefrom to the same extent and effect as if never incorporated herein, but all other provisions shall continue. ARTICLE13. Scope of Agreement This contract incorporates all of the agreements, convenants, and understandings between the parties hereto concerning the Attachment(s) and , all such covenants, agreements, and understandings have been merged into this written contract. No prior agreement or understanding, oral or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this contract. ARTICLE 14. Termination This contract may be terminated by the mutual consent of both parties or by either of the parties hereto for noncompliance by the other party with this contract. A party intending to terminate the contract for non- compliance by the other party shall provide written notice to the other party at least thirty (30) days prior to the intended date of termination. Such notice shall include the reasons for the termination and shall provide the other party an opportunity to rebut the reasons in writing. By such termination, neither party may nullify obligations already incurred for performance or failure to perform prior to the date of termination. Such termination shall not be an exclusive remedy but shall be in addition to any other rights and remedies provided by law or under this contract. If the total amount of funds allocated for this contract should become depleted or unavailable during any contract budget period, and the RECEIVING AGENCY is unable to obtain additional funds for such purposes, the RECEIVING AGENCY shall immediately provide written notification to the PERFORMING AGENCY of such fact and such Attachments(s) to this contract ' is/are terminated upon receipt of that notification. Furthermore, in the event that Federal or State laws or other requirements should be amended or judicially interpreted so as to render continued fulfillment of this contract, on the part of either party, unreasonable or impossible, or if the parties should be unable to agree upon amendment which would therefore be needed to enable the substantial continuation of the services contemplated herein, then, and in that, event, the parties shall be discharged from any further obligations created under the terms of this contract, except for the equitable settlement of the respective accrued interests or obligations incurred up to the date of termination. 4 344 ARTICLE 15.UGCMS Pass -Through Contract Provisions UGCMS contains requirements in OMB Circulars No. A-102 and A-87 that pass - through with State and Federal monies including but not limited to: 1. allowable costs in applicable Cost. Principles, A-87; Z. financial management standards, A-102, Attachment G; 3. procurement., A-102, Attachment 0; and 4. audit requirements, A-102, Attachment P. In addition, A-102, Attachment 0, sets out provisions that must be in all tracts. Those provisions are hereby adopted when applicable, and lude but are not limited to: audit and record access and retention; al Employment Opportunity; environmental and energy protection laws and regulations. ARTICLE 16. Financial Reportinq Re.guirements The following prescribes uniform reporting procedures for the PERFORMING AGENCY to: 1. summarize expenditures and unexpended funds; 2. report the status of approved cash advances; 3. request advances and reimbursements; and 4. promulgate standard forms incident thereto. Cost Reimbursement Method: Monthly., ._,or, as_ needed. The PERFORMING AGENCY shall submit a State of Texas Purchase Voucher (TDH Form #AG-37). Quarterly The PERFORMING AGENCY shall submit a Financial Status Report State Supplemental Form 269a (TDH Form #GC-4) by the twentieth (20th) of the month following a quarter. If no previous request for funds has been received, a Request for Advance or Reimbursement Form 270 (TDH Form #GC-10) and a State of Texas Purchase Voucher shall be submitted. Annual/Final The PERFORMING AGENCY shall submit a Request for Advance or Reimbursement Form 270; a Financial Status Report Form 269 and State Supplemental Form 269a; and , if necessary, a State of Texas Purchase Voucher if all costs have not been reimbursed, or refund of excess monies if costs incurred were less than funds received. Advance Method: (See Article on Compensation and Payment) The PERFORMING AGENCY may request an advance. Amount of the advance will be determined by the amount and term of the Attachment(s). Amount of the advance will be liquidated in the final months of the contract, so that after the Final Billing, the PERFORMING AGENCY will not have excess advance funds on hand. Advance funds may be drawn only to meet immediate cash needs for disbursements (UGCMS and Federal Circulars). 'Flonth.ly The PERFORMING AGENCY shall submit a State of Texas Purchase Voucher (TDH Form #AG-37) for each month of the contract in an amount as determined above. The State of Texas Purchase Voucher may be submitted on a monthly basis, or sufficient number of vouchers to cover the contract period may be submitted when contract signatures are obtained. Quarterly The PERFORMING .AGENCY shall submit a Financial Status Report State Supplemental Form 269a (TDH Form #GC-4) and a Request for Advance or Reimbursement Form 270 (TDH Form #GC-10) by the twentieth (20th) of the month following a quarter. Annual/Final The PERFORMING AGENCY shall submit a Request for Advance or Reimbursement Form 270; a Financial Status Report Form 269 and State Supplemental Form 269a; and, if necessary, a State of Texas Purchase ' Voucher if all costs have not been reimbursed, or a refund of excess monies if costs incurred were less than funds received. 1.1 EXECUTED IN TRIPLICATE ORIGINAC.S ON THE DATES INDICATED. CONTRACTING ENTITY FOR AND IN BEHALF,OF PERFORMING AGENCY R.E. Wyatt Title County Judge Date Sept. 10, 1984 L RECEIVING AGENCY By / / rmas L.. Killer Deputy Commissioner Management and Administration Date SEP 2 8 1984. Recommended: Ry_ cc C,14� ph c C.C. Eaves, M.D. Associate Commissioner Community and Rural Health Recommended: By ]iEt ice, ssociate Commissioner Personal Health Services Approved as to Form: Hy_ Office of General Counsel g51 ATTACHMENT NO PERFORMING AGENCY: _C11LHOUN__COUN9'Y._FIEALTiI_ DEPARTMF_.NT PROGRAM WITHIN RECEIVING AGENCY (TI)Hl: .COMMUNITY AND RURAL HEALTH TERM: September 11984 _._._ through August 31, 1985 SCOPE OF WORK: The state direct assistance and other funds to health departments are intended to supplement: in the delivery of comprehensive public health services to protect the health of all citizens in the department's jurisdiction. Services include, but are not limited to Immunizations, Maternal and Child Health, Crippled Children, Adult. Health, Tuberculosis Control, Chronic Disease, Dental Health, Public Health Education, Venereal Disease Control. Environmental Health Services Will be provided which includes, but are not limited to Food Inspections, Waste Water Control, Vector Control, Premise Inspections, Swimming Pool Inspections, and other services as related to the particular problems of the jurisdiction. The attached list of positions and budgetary amounts is an integral part. of Attachment 1. Reports of services performed under this attachment shall be submitted to the Office of Community and Rural Health. An annual audit report must also be submitted to TDH. Submit evidence that a public hearing was held on expenditures of all Health Block Grant- funds. LEGAL AUTHORITY: BUDGET: Current Appropriations Bill Total amount of this Attachment shall not exceed $ MA Tpartment of Health rnLHnun rouvt r rser l Tl+ et TT J AL zA: OF TING BUDGET FOR YEAR ENDING AU!'UST ?1F ]�Ilj (TrIlATlq, EUD5FT AlS JI1NE 30>, 140^4 ♦IIt A, EIUftGET N0. CAODU v u.'f nn.� CATE- ATE- GORY DESCRIPTION OR TITLE FUND SALARIES ONLY BUDGETED AMOUNT DESC. ENDING MONTH ITEM NO. JOB CUSS PAY GP Fir ITEP EFFECTIVE DATE MONTHLY RATE 1 SANITARIAN 1I STATL AUG9rjll+11213n1>E° 85 1r676.J. ^ejl!:r. CLEP.M. II STATE AUG 2+^U9?n4n;rEP €5 7,72.99 gt51".a^ o 6-2a . R P 0 51 A STATE AUC I 853 TDH Document No. ATTACHMENT 2 PERFORMING AGENCY: Calhoun County Health Department PROGRAM WITHIN RECEIVING AGENCY (TDH): Bureau of Maternal and Child Health TERM: October 1, 1984 through September 30, 1985 SCOPE OF WORK: To provide clinical services to meet the needs of low income women and children with particular reference to prenatal care for pregnant women, family planning services, and preventive child health services. These services shall be provided in accordance with the standards for maternity, family planning, and child health services as promulgated by the Bureau of Maternal and Child Health, Texas Department of Health. Services performed under this Attachment shall be reported monthly by submission of Maternity/Family Planning and Child Health Clinic Reports. Financial billing and reporting shall be performed in compliance with Article 16, "Financial Reporting Requirements," of the Local Health Department Contract LEGAL AUTHORITY: Title V, Social Security Act, Omnibus Reconciliation Act of 1981; DHHS regulations on block grant. BUDGET: Contractual $3,789 Total amount of this Attachment shall not exceed g 3.789.00 O J51� TEXAS JUSTICE COURT TRAINING CENTER SovTHwEsT TEXAS STATE UNIVERSITY San Marcos, Texas 78666 (512) 245-2349 October 9, 1984 Hon. Ralph Wyatt Calhoun County Courthouse Port Lavaca, Texas 77979 Dear Judge Wyatt: io During the week of October 2-5, 1984, Judges Otis Carter, Jack McKelvy and Frank C. Kelly successfully completed a twenty hour course in the duties of the office of Justice of the Peace. Article 5972 of the Texas Revised Civil Statutes requires each newly elected/appointed Justice of the Peace to complete a forty hour course in the duties of the Justice of the Peace office and to also complete a twenty hour course each year thereafter. This article affects all justices who took office since August 30, 1963 and are not licensed attorneys. This training program is provided at virtually no cost to the county through a grant from the Governor's Office, Criminal Justice Division. We at the Training Center realize how important it is to you and the people you serve to insure that your county Justices of the Peace are properly trained and equipped to carry out the duties and obligations of the office. As almost ninety percent of our citizenry have their one and only contact with a lower court judge, it is imperative that this contact be as judicious as possible. You may wish to enter this letter in the minutes of your next commissioners court meeting in order that it may become a permanent record. if we at the Training Center can ever be of assistance, please do not hesitate to call. Sincerely, Scott C. S Executive Director 955 wNmAmmamm ilwamswlmmf x «+ro`wi''�a F\ "� �`P: m$►a je ma ' s ' 3'. P_ ���+a ��F�a'! I\/ , �pb tqq x jr w off it PRESENTED TO COURT CAT'liQuIl 0c)(111rry IN GRATEFUL RECOGNITION hRl3?i � / ' OF OUTSTANDING COMMUNITY SERVICE AND DEDICATION BY —SL .1 2"IF"T 1111leL V01,11TEBR RojqF34 12,F2r'p'4-� e6-e- DATE TITLE tsir CALHOUN COUNTY HISTORICAL COMMISSION Mr. George Fred Rhodes, Chairman of the Historical Commission, met with the Court to report the activities of the Commission for 1984 and what they expect to accomplish in 1985. One of the projects they started in 1984 and will continue in 1985 is the recording of history told by different "old timers" of Calhoun ' County who have been invited to speak at the Commission's neetings. He also reported projects which have been completed or they hope to complete in 1985 such as: lighting the Half Moon Reef Lighthouse; getting the Matagorda Lighthouse designated as a historical marker; getting historical markers for Port Lavaca Cemetary, Zimmerman Cemetary and City of Port Lavaca, the Munsch Home in Port O'Connor and the house built by Capt. Rasmussen here in Port Lavaca; repair fences at Indianola Cemetary; start a picture collection of all old buildining to be placed in the Museum Library; obtain a marker for Frank Stanzel #1 well which was the first commercial producing gas well in Calhoun County which was in 1934; organization of Jr. Historian Chapter in Calhoun High School. COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her report for the month November, and after reading a verifying same, a motion was made by Commissioner Hahn, seconded by Commissioner Belk, and carried, that said report be ' approved. THE COURT THEREUPON ADJOURNED. r REGULAR DECEMBER TERM HELD DECEMBER 14, 1984 THE STATE OF TEXAS X COUNTY OF CALHOUN X BE IT REMEMBERED, that on this the 14th day of December, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M., a Regular Term of the Commissioners' Court, within said County and State, and there were. pre- sent on this date the following members of the Court, to -wit: R. E. Wyatt ' Leroy Belk Stanley Mikula Peggy Lindsey Oscar F. Hahn Mary Lois McMahan County Judge Commissioner, Prct. 1 Commissioner, Prct. 2 Commissioner, Prct. 3 Commissioner, Prct. 4 County Clerk whereupon the following proceedings were had: BIDS AND PROPOSALS - HOSPITALIZATION AND LIFE INSURANCE Motion by Commissioner Belk, seconded by carried, that upon the recommendation of low bid that meets the specifications of be accepted by hospitalization and life ployees. SURPLUS EQUIPMENT Commissioner Mikula, and the County Auditor, the Pan American Life Insurance insurance for County em- Motion by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that the County sell any surplus equipment on a seal bid to be opened Jan. 9, 1985 at 9:30 A. M. in the County Auditor's office. SICK LEAVE EXTENSION - JOHNNY CALZADA Motion by Commissioner Mikula, seconded by Commissioner Hahn; and carried, that sick leave benefits be extended from January 21st for an additional 90 days for Johnny Calzada. Prior to the 90 day extension deadline the Court will evaluate the situation. ACCOUNTS ALLOWED - COUNTY Claims totalling $43,569.95 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Lindsey, seconded by Commissioner Mikula, and carried, that said claims be approved. ACCOUNTS ALLOWED - HOSPITAL Claims totalling $203,234.55 were presented by the County Auditor and after reading and verifying same, a motion was made by Commis- sioner Lindsey, seconded by Commissioner Mikula, and carried, that said claims be approved. JAIL -MUSEUM Mrs. George Fred Rhodes gave the Court a report on the renovation of the Jail -Museum as well as other activities that have taken place at the Museum during 1984. APPROVAL OF MINUTES Minutes of meetings held by the Commissioner's Court on November 16th and December loth were read, whereupon a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that said minutes be approved. TAX ASSESSOR-COLLECTOR'S MONTHLY REPORT The Tax Assessor -Collector presented his monthly report and after reading and verifying same, a motion was made by Commissioner Mikula, seconded by Commissioner Hahn, and carried, that said re- port be approved. CLOSED SESSION - PERSONNEL The Court being in open session in compliance with the pertinent provisions of Sec. 3A of Art. 6252-17 of Texas Civil Statutes, the CountyJudge as presiding officer publicly announced that a closed session would now be held under the provisions of Sec. 2g of said Art. 6252-17 for the purpose of discussing personnel matters. The County Judge further publicly announced that before any final action, decision or vote is made regarding the subject matter of said closed session, this meeting will be reopened to the public. The Court then went into closed session. At the end of the closed session, the meeting was reopened to the public, whereupon a motion was made by Commissioner Belk, seconded by Commissioner Lindsey, and carried, that Billy Ray Zwerschke be named County Building In- spector and Civil Defense Director effective Jan. 1, 1985 for a 6 month probationary period at a salary of $18,000.00 per year during the probationary period and then raised to $20,000.00 per year after the probationary period: Voting For: Commissioners Belk, Lindsey and Mikula Voting Against: Commissioner Hahn THE COURT ADJOURNED. SPECIAL DECEMBER TERM THE STATE OF TEXAS COUNTY OF CALHOUN X HELD DECEMBER 21, 1984 BE IT REMEMBERED, that on this the 21st day of December, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M. a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: R. E. Wyatt County Judge (Absent) ' Leroy Belk Stanley Mikula Commissioner, Prct. 1 Commissioner, Prct. 2 Peggy Lindsey Commissioner, Prct. 3 Oscar F. Hahn Commissioner, Prct. 4 Mary Lois McMahan County Clerk whereupon the following proceedings were had: `a AIRPORT - BIDS & PROPOSALS, ENGINEERING SERVICES The following proposals for Engineering and Administration of Proposed Improvements at Calhoun County Airport were read but tabled for further study: ROY M. MUNROE. P.E. 3054 S. AL MEDA' MURRAY BASS. JR.. P.E. A/C 512 . 062-5521 MUNROE & BASS, INC. CONSULTING ENGINEERS P. O. BOX 6397 CORPUS CHRISTI. TEXAS 78411 December 12, 1984 Mr. Ben H. Comisky, Jr., C.P.A. County Auditor --Calhoun County 211 S. Ann Street Port Lavaca, Texas 77979 Re: Request for Proposal dated December 10, 1984 Dear Mr. Comisky: We would like to submit our firm for consideration to pro- vide engineering services for the project described in the above referenced correspondence. Our firm is a small Consulting Civil Engineering and Land Surveying Company started in the late 1950's by Roy M. Munroe. Mr. Munroe was joined in 1965 by Mr. Bass and their organiza- tion was begun in 1967. Over the years, the firm has performed engineering for pro- jects in just about all phases of civil engineering. Most recently, and more relative to this project, the company has completed the expansion of the commercial ramp and drainage improvements at the Corpus Christi International Airport. We are also working on an improvement project on a private landing strip for aircraft to 60,000 pounds, maximum take -off weight. This gives us experience with both large commercial aircraft and the large private aircraft. While our firm consists of only three professional engineers (the two principles and one associate), we feel that this is an advantage for the client in that they receive the direct at- tention of the owners. Naturally, we have our own survey par- ties and other non-professional employees required for this type of work. ' We are enclosing personal resumes of our engineers and a list- ing of some of our clients and projects. We would appreciate your consideration of our firm for this project. 11ary truly vnurc. encl: As per letter ' 9767 eawaractlan & 6nyineedAry, disc. GENERAL CONTRACTORS. CONCRETE SPECIALISTS & PROFESSIONAL ENGINEERS P. O. BOX 163 - PORT LAVACA. TEXAS 77979 (512) 552-9642 December 21, 1984 Calhoun County Auditor Ben H. Comiskey, Jr. 211 S. Ann - Courthouse Port Lavaca, Texas 77979 Re: Proposal for Engineering and Administration of Construction Services at the Calhoun County Airport Dear Mr. Comiskey: ' We appreciate being solicited as Consultants to provide Engineering Services for the captioned project. We feel confident that this firm can provide you excellent Engineering Design Services and proper Administration of Construction Services. This firm's engineering expertise includes Mrs. Jody Weaver, and myself, both Civil Engineers, with five years experience and eleven years experience, respectively. Mrs. Weaver has a Bachelor of Science in Civil Engineering, and I have a Master of Science in Civil Engineering. Both of us have education oriented toward the design of structures, including concrete design, and soils engineering. This firm's engineering experience includes several years in the design of structures at industrial sites, including concrete design, steel design, dynamics, vibration mechanics, and soils engineering; as well as, municipal develo ment, and land surveying. I, personnally have worked, designed and/or managed concrete projects for the past 25 years, including work at a Naval Base. It is this firm's utmost desire to perform this Engineering Design Services at 5.105 of construction costs of project and ' Administration of Construction of same project at 0.9% of construction costs, for a total of 6% of total construction costs. NO December 21, 1984 Calhoun County Auditor Page 2. Again, we appreciate being considered for the captioned project. Sincerely, kT I. T. Gonza , Professional Engineer ITG Construction and Engineering, Inc. J. 1\CiLhanuno �l� ��1� Notary Public in and for. ::,Calhoun County, Texas 1 FLA JOHN D. MERCER & ASSOCIATES, INC. ENGINEERING & SURVEYING 118 East Main Edna. Texas 77957 IN Ph. 5121782-fi8Fi2 D. MfiRCIi R, Pres. Prolession:d Engineer No. 40374 Registered Public Surveyor No. 1924 December 18, 1984 Mr. Ben H. Comiskey, Jr., C.P.A. County Auditor --Calhoun County 211 S. Ann Street Port Lavaca, TX 77979 Dear Mr. Comiskey: JOSEPH A. GASCH, V. P. MICHAEL 1). GABRYSCH, Sec. -I teas. Registered Public Surveyor No. 3672 John D. Mercer & Associates, Inc, is pleased to present this proposal for Engineering and Administration of Construction ' Services at the Calhoun County Airport as a project proposed for funding through the Federal Aviation Administration. Attached find a copy of our "Company Resume" describing our qualifications, personnel, recent past projects and references. Should our firm be chosen as your consultant, design engineer and project administrator, the "Project Engineer" will be John D. Mercer, P.E., President. Neither personnel or work load would be a limiting factor in our ability to carry out the proposed project in a timely manner. All services provided would be in compliance with the requirements of the Federal Aviation Administration and Calhoun County. This proposal does not include an estimate of the fee for engineering of administration as to do so would place our firm in violation of Disciplinary Rule 5.4, Canon V of the Code of Responsibility of Professional Engineers of the Texas Engineering Practice Act which explicitly forbids competitive bidding for engineering services. If John D. Mercer and Associates, Inc. is chosen as the firm with which you choose to negotiate, fees will be discussed at that time. John D. Mercer & Associates, Inc. is a small firm with experience in paving and utilities design and construction. We have the personnel and experience to provide a competent 943 Mr. Ben H. Comiskey, Jr. ' Page 2 December 18, 1984 professional service toward the realization of a well designed and constructed improvement to the Calhoun County Airport. Sincerely, Jo AM—erceroPE474,�President JV D. Mercer & Associates, Inc. JDM/lag Attachment 964 I It I1RY RAIIA LNGINU R`�. INC. 1 1 16111 NAC0G110C I IFS 11,1) ! I'A!'I All I C)1410. T EX AS L I (512) G55-7723 December 10, 1984 The Honorable R.E. Wyatt Calhoun County Court House 211 South Main Port Lavaca, Texas 77979 Re: Extension of Runway 14-32, Renovation of Lighting System for Calhoun County Airport Dear Judge Wyatt: Henry Bain Engineers, Inc, is pleased to submit its proposal for furnishing professional design services for the subject project in response to your letter of Dec. 4 , 1984. Included in the proposal is a project organizational chart, ' resumes of key personnel, a list of past client references, and a summary of successfully completed airport projects. We believe the attached information clearly demonstrates our firms' experience and qualifications to provide the required engineering services for this airport project. As can be seen our firm has many years experience in the area of airfield design and construction. This experience has provided us with a complete familiarity of the project site, activities with- in air operations area and the various agencies and people involved in this project. We have completed a great deal of work regulated by Federal Aviation Administration rules, regulations, guidelines and design criteria. Our experience also extends to supervising construction activities at Airports. This experience has provided us the ability to properly phase and control the construction activities to minimize the danger and interruption to airport operations. We offer the expertise, personnel, and equipment needed to successfully complete this project within time and cost budgets. We are confident that our firm's knowledge, experience, and commitment will provide the City with professional services of the highest level. The opportunity of presenting this proposal and your consideration of our firm for providing these services is very much appreciated, and we are prepared to discuss further details of our proposal at your convenience. ' Sinc rely, Henry Ba' , P.E., President Henry Bain Engineers, InC NIiIILINGADDI:ESS: i'.0.1%OX.30087 7!'7tn A N E NELSON ENGINEERING CORPORATION Engineers • Planners • Surveyors 7311 FERGUSON ROAD a DALLAS, TEXAS 75228 (214) 328-3126 December 4, 1984 Mr. Ben H. Comiskey, Jr. County Auditor County of Calhoun 211 S. Ann - Courthouse Port Lavaca, Texas 77979 RE: ENGINEERING SERVICES FOR COUNTY AIRPORT Dear Mr. Comiskey: B. L. NELSON. RE. BRIAN MARCUS. P.E. E.ec. Vice P/eafCald CRAIG CURRY Vice President.. Planning We are in receipt of your Notice to Bidders for engineering services for the Calhoun County Airport. and regret to inform you that we will not be.able to submit a proposal because of our present heavy work load. Your invitation to submit a proposal is greatly appre- ciated and we would ask that our firm name remain on your bidders list for future work. Good luck with the proposed project. Sincerely, NELSON ENGINEERING CORPORATION c - Q .�--- .mac B. L. Nelson, President BLN/ljs D 1 84 / G&W Engineers, Inc. IRMLWI/ December 14, 1984 Honorable Judge Ralph Wyatt & County Commissioner Court Calhoun County Courthouse Port Lavaca, Texas 77979 Re: Engineering and Administration Services - Calhoun County Airport Proposed Improvements Gentlemen: G & W Engineers, Inc., appreciates this opportunity to express our Firm's interest in providing Engineering and Administrative services to the Calhoun County Commissioners Court for the referenced project. Our Firm's work on the project in preparing the Environmental Assessment statement gives us a clear understanding of the project and the engineering requirements. ' G & W Engineers, Inc., has many years experience in projects dealing with coastal soils, soil stabilization and heavy paving. We have previously provided services to the Palacios Airport Board, and at present are preparing plans and specifications for sealcoating the runway, taxiways and ramp at the Bay City Municiple Airport. We believe our past experience and present Engineering Staff well qualifies our Firm for this project. Our Firm would propose to provide the required services in accordance with FAA Advisory Circular. 150/1500-14, Architect/Engineer Services for Air- port Development Projects. We would appreciate the opportunity to discuss this project in more detail with the Commissioners Court and would be available to immediately begin work on the project. WSincerly,,,. Gan , P.E. I DWG/wlj Port Lavaca (512) 552-4509 205 W. Live Oak Port Lavaca, Texas 77979 Bay City FWA 41A December 10, 1984 LINGLE AND ASSOCIATES, INC. Civil -Structural Engineers Planners/Designers Construction Managers Mr. Ben H. Comiskey, Jr. C.P.A. County Auditor - Calhoun County 211 St. Ann Street Port Lavaca, TX 77979 Re: 1000 ft. runway extension - Port Lavaca Airport Dear Mr. Comiskey: LINGLE & ASSOCIATES, INC. is interested in preparing the engineering specifications and associated work for the Port Lavaca Airport expansion. LINGLE & ASSOCIATES, INC. has been involved in numerous projects in the nearly two years of operation including several complex drainage and paving projects. The scope of services provided range from feasibility studies and preliminary designs to complex civil and architectural design, structural engineering and construction project management. LINGLE & ASSOCIATES, INC. is a full range civil engineering firm with staff and associates in many other complementary fields. The experience of the employees and associates of LINGLE & ASSOCIATES, INC. in city and airport related work is indicated briefly in the supplemental sheets. As shown, LINGLE & ASSOCIATES, INC. can assemble a strong staff of qualified engineers and consultants to perform the required investigations, planning, design and construction managerrnt to the requirements and schedule the County will demand. LINGLE & ASSOCIATES, INC. proposes to provide the basic engineering services for the Calhoun County Airport for an estimated cost of $20,000., or 5% of construction cost. This fee will include the basic design, preparation of drawings, specifications, and contract documents. The construction administration covering bid packages, evaluation and recommendations, contract document assistance, periodic visits to the site during construction to insure performance, and a final inspection and report is estimated to be $8,000. plus expenses. 4011 W. Plano Pkwy. • Suite 100 • Plano, TX 75075 • (214) 596-0595 17000 Preston Rd. • Suite 350 0 Dallas, TX 75252 • (214) 380-6357 ' Mr. Ben H. Comiskey, Jr., C.P.A. Port Lavaca, Texas 1000 foot runway extension December 10, 1984 page two ........................ Special services required during the project such as soil investi- gations, including test borings, analysis, etc., land and topo surveys, construction surveys, or full or part time project repre- sentative will be charged according to the rate schedule enclosed. Please feel free to contact us if you have any questions or need any further information. Yours very truly, LINGLE & ASSOCIATES, INC. Brian E. Lingle, P.E. Enclosure BEL/nkm A,? ESPEY, HUSTON & ASSOCIATES, INC. Engineering & Environmental Consultants P.O. BOX 519 • AUSTIN, TEXAS 78767 (512) 327.6840 20 December 1984 Mr. Ben H. Comiskey, Jr., CPA Calhoun County Auditor 211 S. Ann Street - Courthouse Port Lavaca, Texas 77979 Dear Mr. Comiskey: TWX 9108741393 E M Ass.. A.s EH&A Proposal No. 84-971 Espey, Huston & Associates, Inc. (EH&A) is pleased to present the enclosed proposal for engineering services for airport improvements at the Calhoun County Airport. Our firm is uniquely qualified to provide professional consulting services for surveying, engineering design and the preparation of plans for airport improvements. Our staff has acquired extensive experience in airport pavement design, airfield lighting, surveying, construction contract administration, con- struction quality control and overall airport project management. We appreciate the opportunity to present a proposal for our services and we would be happy to meet with you and appear before the Calhoun County Commissioners Court to present our credentials. If you have any questions concerning the enclosed proposal or our airport engineering capabilities, please do not hesitate to call. Very truly yours, OdA44,1 Richard J. Wheeler, P.E. Vice President RJW:lp Attachment 1 6omervpille-Gonznle8 ' December 4, 1984 0L�modateg 12103 Jones Malt8berger PO. Box 16631 san Antonio. Texae 78216 County of Calhoun (51Z) 496-6066 County Auditor 211 South Ann - Courthouse Port Lavaca, Texas 77979 Gentlemen: We are pleased to submit to you, herewith a copy of our firms' background. We believe our team represents the very best of professionals, all of whom are full-time employees, specializing in civil and electrical engineering project development. Somerville " Gonzales & Associates brings.together a broad base of experience in planning. This background is supplemented with strong engineering experience, which are necessary during the design study to prepare accurate estimates of alternative development costs. We hope the material we have prepared and attached outlining our qualifications will warrant your further consideration of our firm. We would be happy to provide any additional information and/or discuss our qualifications further ... at your convenience. Respectfully submitted, SOMERV E'"G ALES_,& ASSOCIATES Jr 971 a® CARTER & BURGESS, INC. ENGINEERS • PLANNERS ' 8001 SAVOY DR. / SUITE 300 / HOUSTON. TEXAS 77036 / (713)074-7080 December 21, 1984 County Auditor County of Calhoun 211 S. Ann - Courthouse Port Lavaca, Texas 77979 Gentlemen: Carter & Burgess, Inc. is pleased to submit this proposal for services to the County relative to the Calhoun County Airport Improvement Program. Carter & Burgess,. Inc. has been in continuous business since 1939 and has grown to a present staff of over 300 professional and support per- sonnel. We established an office in Houston in 1974 and have a pre- ' sent full service staff of forty-five people located at 6001 Savoy Drive, Suite 300, Houston, Texas, 77036. All work will be accomplished through Houston offices, yet, we will utilize the experience of our total company to the maximum benefit of the County. We have assisted numerous airports in their Capital Improvement Programs and are experienced and uniquely qualified to provide compre- hensive services to the Calhoun County. We have, and will commit to your project, a flexible professional staff of appropriate size and experience to address the overall pro- ject and specific individual tasks. Our dedicated staff looks forward to providing services to your program. We are confident in our abilities and look forward to the opportunity to provide our services to the Calhoun County Airport. We will greatly appreciate your favorable selection of Carter & Burgess, Inc. Very truly yours, CARTER URGESS, INC. Roy Hearnsberger, P.E. , Vice President RGH:ck V011 ACCOUNTS ALLOWED - COUNTY Claims totalling $50,237.83 and $14,211.79 were presented by the County Auditor and after reading and verifying same, a motion was by Commissioner Mikula, seconded by Commissioner Lindsey, and carried, that said claims be approved. THE COURT ADJOURNED. SPECIAL DECEMBER TERM HELD DECEMBER 28,1984 THE STATE OF TEXAS COUNTY OF CALHOUN �( BE IT REMEMBERED, that on this the 28th day of December, A. D. 1984, there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A. M. a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, towit: R. E. Wyatt County Judge Leroy Belk Commissioner, Prct. 1 Stanley Mikula Commissioner, Prct. 2 Peggy Lindsey Commissioner, Prct. 3 Oscar F. Hahn Commissioner, Prct. 4 Mary Lois McMahan County Clerk whereupon the following proceedings were.had: IRETIREMENT SYSTEM Motion by Commissioner Belk, seconded by Commissioner Hahn., and carried, that the following Order be adopted and entered: COMMISSIONERS COURT ORDER SELECTING INCREASES IN BENEFITS THERETOFORE GRANTED, CREDITS FOR FUTURE RETIREMENTS OR ADDITIONAL COVERAGES ALLOWABLE UNDER SECTION 54.201 SUBTITLE F OF TITLE 110B THE STATE OF TEXAS X COUNTY OF CALHOUN X' On this the 28th day of December, 1984, the Commissioners Court of Calhoun County, Texas was convened in regular session, with the following members present, towit: R. E. Wyatt, County Judge Leroy Belk, Commissioner, Precinct No. 1 Stanley Mikula, Commissioner, Precinct No. 2 ' Peggy Lindsey, Commissioner, Precinct No. 3 Oscar Hahn, Commissioner, Precinct No. 4 Mary Lois McMahan, County Clerk and at such session, among other proceedings, the following order was passed: 973 WHEREAS, the Actuary for Texas County and District Retirement system has determined and certified that the increases in benefits, credits and additional coverages herein below selected, can be amortized by the County within the time and under the terms pres- cribed by Subtitle F of Title 110B, of the Revised Civil Statutes of Texas, 1925, as amended (hereinafter called the "TCDRS Act"); It is accordingly, ORDERED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY: 1. Effective January 1, 1985: (a) TCDRS members having current service credit with this county shall be allowed "multiple matching credit" calculated at a percentage rate which, when added to the rate employed in deter- mining the '"current service credit" allowable to the member under Sec. 53.403 of the TCDRS Act, will total 160% of the deposits made by the member. (b). Monthly payments as to annuities in effect December 31, 1984 and which arose out of current service credits and multiple matching credits allowed by this county shall be increased as to payments for January 1985 and each month thereafter by 4.00% of the monthly benefit paid to the annuitant for the month of December, 1984 (excluding any amounts paid as distributive benefits). (c) Allocated (Special) Prior Service Credit percentage remain at 96%. The order being read, it was moved and seconded that the same do pass and be adopted. Thereupon, the question being called for, the following members voted Aye: R. E. Wyatt, Leroy Belk, Stanley Mikula, Peggy Lindsey & Oscar Hahn; and the following voted No: None. Witness our hands officially this 28th day of December, 1984. (seal) ATTEST:. (s)•Mary Lois McMahan Mary Lois McMahan Calhoun County Clerk THE COURT ADJOURNED. (s) R. E. Wyatt R. E. Wyatt, County Judge (s) Leroy Belk Commissioner, Prec. No. 1 (s) Stanley Mikula Commissioner, Prec. No. 2 (s) Peggy Lindsey Commissioner, Prec. No. 3 s) Oscar F. Hahn ommissioner, Prec. No.