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VOL 016 (10-31-1996 to 07-17-1997)• • SPECIAL OCTOBER TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD OCTOBER 31, 1996 BE IT REMEMBERED, that on this the 31st day of October, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there wete present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Janice M. Mikula Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 commissioner, Pct. 3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. Betsy Wilson, President of Memorial Medical Center called the Hospital Board Meeting to Order. The Board was informed that because of the accident involving the Hospital van, the hospital is in need of replacing the van as soon as possible. A Motion was made by R. E. Clegg and seconded by Rolondo Reyes to recommend to the Court that they advertise for bids for a new van. All voted in favor. President Betsy Wilson then adjourned the Hospital board meeting. MEMORIAL MEDICAL CENTER - PURCHASE OF NEW VAN A Motion was made by Commissioner Belk and seconded by Commissioner Finster to authorize the County Auditor to advertise for bids for a new van for the hospital and bids to be opened November 12, 1996. No voted was taken Commissioner Belk withdrew his motion and Commissioner Finster withdrew his second. A Motion was then made by Commissioner Belk and seconded by Commissioner Finster that this be declared and Emergency item requiring dispensing with the bidding and authorize the Hospital to purchase an new van after obtaining three proposals. Commissioners Belk, Finster, Smith and Mikula and Judge Hartzog all voted in favor. �� COURTHOUSE AIR CONDITIONING Judge Hartzog asked Charles Crober to advise the Court of the problems with the air conditioner in the Courthouse. He advised them that the condenser coils on the flotronic chiller are completely gone and of the need to replace the chiller, and with copper coils when we do. When asked for an estimate, he figured under $50,000.00. He said it will be 10 weeks for delivery. so we need to order it. There was discussion about this being single source since we need to go with Carrier, since that is the system we have, and to consider the fact the local dealer comes as soon as we call him. It was suggested Charles Crober contact Wesley Hobizal and ask him to come to the Court for further discussion. No action was taken at this time. SHERIFF DEPT. RADIO - EMERGENCY Billy Ray 7werschke appeared before the Court to discuss the radio 3.n the Sheriff's Dept. Commissioner Finster stated Port O'Connor is not getting their calls. A Motion was made by Commissioner Finster and seconded by Commissioner Mikula that the radio in the Sheriff's Office be declared an emergency and that necessary action be taken to upgrade the radio system and to correct the Commissioners radio problems at the same time. Commissioner Finster agreed to work with them on the problem. Commissioners Finster, Mikula, Belk, Smith and Judge Hartzog all voted in favor. FORMOSA PLASTICS COMPANY - REPORT REGARDING EXPANSION Jack Wu, of Formosa Plastics Corp. appeared before the Court to announce two new expansion projects. One project is for $100,000,000.00 and the other for $650,000,000.00. The permits have been granted for the $100,000,000.00 project and they are working on the other permits which will be take a couple of years for the permits. Formosa is asking for Tax abatements, and they will present their applications on November 12, 1996 for the Court's consideration. No action was taken by the court at this time. TOCKER FOUNDATION- GRANT PROPOSALS - BRANCH LIBRARIES Cynthia Beard, County Librarian appeared before the Court to ask them to approve the Grant of the Tocker Foundation for some funding for the Branch Libraries. A Motion was made by Commissioner Finster and seconded by Commissioner Smith that the Tocker Foundation grant be approved and the County Judge be authorized to sign. Commissioners Finster, Smith, Mikula, Belk and Judge Hartzog all voted in favor. CALHOUN COUNTY LIBRARY - LAW BOOKS STORED IN LIBRARY Cynthia Beard, Librarian advised the Court that the law books stored by the Calhoun County Law Library were still in the library after a year and she would like to have them declared salvage and dispose of them. A Motion was made by Judge Hartzog and seconded by Commissioner Mikula to send Criminal District Attorney Jack Whitlow a notice that the books have to be moved and if not moved after 30 days the Librarian may get dispose of them as she sees fit. Judge Hartzog, Commissioners Mikula, Smith, Belk and Finster all voted in favor. Ms. Beard introduced Marythea Grebner, an Investment Representative with Edward Jones. Ms. Grebner is new in the community and was welcomed by the Court. 11 • • COURTHOUSE AIR CONDITIONING Wesley Hobizal appeared before the Court to discuss the air conditioning problems. He stated we are down to one compressor out of four, and the problems has been caused by corrosion on the condenser coils and it has become an emergency to do something about it. He stated if we lose this compressor the courthouse is going to get real hot. They have talked to Carrier about replacing this unit • with copper coils, and they want ld weeks to make the unit. They would keep the one unit back for parts. It was discussed whether another brand of unit could be used and it was stated to stay with that one would enable you to fit it right in place and use the parts from the old until when needed. A Motion was made by Commissioner Mikula and seconded by Commissioner Smith to authorize Commissioner Finster, working with Charles Crober of maintenance and Wesley Hobizal to take care of the immediate problem, which is an emergency, of our air conditioning and work toward a solution of our air handling problem and do that on an emergency, single source basis. Commissioners Mikula, Smith, Belk, Mikula and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Smith to approve the Contract with the Texas Department of Housing and Community Affairs for Wastewater improvements to Crestview Subdivision and authorize the County Judge to sign the contract. Commissioners Finster, Smith, Belk, Mikula and Judge Hartzog all voted in favor. • CRESTVIEW SUBD:^- Golden Crescent Regional Planning Commission advised they are sending out proposals for engineering services for Wastewater improvements to Crestview Subdivision. Commissioner Finster agreed to head the committee to review the proposals for GCRPC. A Motion was made by Judge Hartzog and seconded by Commissioner Smith that Commissioner Finster be the head of the committee to review the proposals for engineering services and make recommendations to the Court. Judge Hartzog, Commissioners Smith, Belk, Mikula and Finster all voted in favor. RESOLUTION IN SUPPORT OF THE COALITION OF COUNTIES - POSITION ON WATER RIGHTS A Motion was made by Judge Hartzog and seconded by Commissioner Mikula to Adopt the following Resolution in support of the Coalition of Counties position on water matters. Judge Hartzog, Commissioners Mikula, Smith, Belk and Finster all voted in favor. is 03 RESOLUTION 9 Be it resolved that on this the 31" day of October, 1996, the Commissioners' Court of Calhoun County, Texas met in Special Session, with a quorum in attendance, this Court does hereby concur and support the Coalition of Counties, which include: Calhoun, Colorado, Fayette, Jackson, Matagorda, Refugio, Victoria, and Wharton Counties in the following positions: 1) Support for the Texas Natural Resource Conservation Commission The Coalition of Counties wishes to be proactive with the TNRCC by supporting their needs for adequate funding for water availability modeling, stream monitoring, sufficient water data programming, and enhancement of staffing in the permitting and enforcement areas including the watermaster program. 2) Maintenance of Water Rights To maintain the economic vitality and diversity of our region, our Coalition of Counties fundamentally agrees that significant alteration of existing water statutes at this time is not necessary. • Legislative intent should be foremost in consideration by regulatory agencies in interpretation and implementation of statutes. However, special attention should be paid to the protection of private property rights and current water rights holders and to the balance of human and environmental needs. 3) Development of New Water Resources In preparation for future water needs, the Coalition supports development and implementation of water conservation methods, channel reservoirs, in -stream containment, ground water replenishment, and other innovative projects. Conventional reservoirs should continue to be considered provided there is proven feasibility. State participation in funding should be provided. Efficient conjunctive use of ground and surface water should be explored and the resources of the appropriate State Agencies should be marshaled to provide research and development of this resource. 4) Interbasin Transfers The Coalition supports protection of water rights and inter -basin transfers under existing law. Public entities, prior to seeking trans -basin diversions of water rights, should assure that the anticipated regional water needs and social and economic consequences are adequately considered. is 5) Ground Water and Conjunctive Water The creation of Groundwater Conservation Districts, where the need is perceived, should be supported and encouraged. • Emphasis should be to create boundaries that conform to natural hydrological boundaries or management areas. • • Regulations should support the localized districts by being uniform and consistent and should give sufficient local control to avoid intervention by state or federal agencies. 6) Natural Resources The coalition urges that TNRCC maintain the current water quality and adopt agency policies to effect that goal. The Coalition of Counties recommends that current statutes relating to all natural resources and environmental matters shall be amended to provide: A county shall receive meaningful and timely notice and be named a party at the County's discretion, if permitting activities are located within the county. The Coalition of Counties supports the protection of ground water and surface water quality. The Coalition urges that TNRCC should provide tim ly and meaningful notice prior to permitting or authorizati9p to allow local thorities more input and access on matters that concervOcal enviroAeYA and water issues. Houl"ard`G. Ilartzog, C/Sunty Judge Calhoun County, Texas Leroy Belk, P ecinct #1 J ce Mikula, Precin t #2 Attest: d tSL/ ?,V Marlene PA, County Clerk 11, Hel Smith, Precinct 93 Kenneth Finster, Precinct #4 ANNUAL REPORT & FINANCIAL STATEMENT -ADULT PROBATION DEPT. A Motion was made by Judge Hartzog and seconded by Commissioner Finster to accept the Annual Report and Financial Statement from the Adult Probation Dept. (Copy on file in County Judge's Office) 05 A Motion was made by Commissioner Finster and seconded by Judge Hartzog to enter the following Proclamations honoring Nancy T. Pomykal and Margaret Chatham as "Yellow Rose of Texas". Commissioners Finster, Hartzog, Smith, Balk and Mikula all voted in favor. r p THE STATE OF TEXAS "N, 3' ' to ail to rvvfom tesgwents s6ra1fcome,�Creeiiffs:.7�now�z/e, t�rat Nancy T. Pomykal 1sk e& conlmissioned- Uelloy Xose ofTew unaer tfe laws of tie State gofY- as ; t� ad iiW synA(yes, anaeJiwl ments apperMbd& to sar�`�ce. �7n testimo5 Where , ,7.6pe sLayned �n�r name ad' cared tfe seal t tate f to �e Id ai tie A,f� in, 14th ala-u f September lf.D,, 1096 Ken Arinbrister GOVERnOR Of LEXdS 06 is D s Y �� I/tea THE STATE OF TEXAS ' '' ' to ali to n��m th�sg Wents sliallcome,�� eetiffs.'noW,�e, that Margaret Chatham � iskre6 coxmrrsionedl- y OA7p Xose yYS-w under t1w laws of t1w State ��✓� �ztfi alirc fk nfr(ffe ,, and emo& mens gPeltiklw to testimoO APfWAe , vUlave sl we m�Z name and eauseal tie se fo S'tate to & 01&Wal�in, tfitis; 141h aj Q -,4 leinber d,D �9�? Ken Armbrister C0VCQIIOQ of texas 07 A Motion was made by Judge Hartzog and seconded by Commissioner Finster to accept Order from Judge Kemper Williams of the 135th Judicial District appointing Elida A. Cantu as a part-time bailiff/translator of the 135th Judicial District Court. • ORDER OF THE COURT BE IT REMEMBERED, that on this the day of October, 1996, Elida A. Cantu was appointed and duly sworn as the part-time bailiff/translator of the 135th Judicial District Court of Texas, comprising Calhoun, DeWitt, Goliad, Jackson, Refugio and Victoria Counties; and IT IS FURTHER ORDERED that a copy be entered upon the minutes of the 135th Judicial District Court in each county comprising said Judicial District. SIGNED on this day of October, 1996. 11 ORIGINAL SIGNED BY KEMPER STEPHEN WILLIAMS III Kemper Stephen Williams, Judge 135th Judicial District for Calhoun, DeWitt, Goliad, Jackson, " Refugio and Victoria Counties • L` A Motion was made by Commissioner Finster and seconded by Commissioner Smith to accept the Order Setting the Salary of the Calhoun County Auditor, the Assistant Auditors, the Court Reporters and the 24th, the 135th and the 267th Judicial Districts, and the Certification by the District Judges. Commissioners Finster, Smith, Belk, Mikula and Judge Hartzog all voted in favor. COUNTY OF CALHOUN ORDER SETTING SALARY OF CALHOUN COUNTY AUDITOR We, the Judges of the 24th, 135th and 267th Judicial Districts of Texas, having jurisdiction in the County of Calhoun, Texas, having on the 4th day of October, 1996, in a public hearing as required by Sec. 152.905 of the Local Government Code, considered setting the salary of the Calhoun County Auditor, for the fiscal year beginning January 1, 1997 and do, after due consideration, hereby set the salary at'$39.,046.00 and in addition, receive any longevity compensation to which he is entitled by virtue of service to Calhoun County. It is further ordered that the salary of said County Auditor be paid in installments from the General Fund of said County. SIGNED this ` day of October, A.D. 1996. Kem r /Stephen Williat7s, Judge 135Vh Judicial District i!%% � el Wh and W. Kilgo-fe, ,Wge 26 th Judicial District CLERK' `O . 'Jut. 9-L4 S CERTIF►CATS ��-_------ -_ The ybav" is a true and correct c <<O PA3c _� r? s S *7 OW, uttigi nal oNer on file opy of in said cause.--6-•'Ls r?�1."'.;:5 _..-LI- fA Pam Pamela Ivtartin, fiistric iii• i- i 1 1996 Cate oun County, "Pexas deputy -..y .,..-. �,/�..a.. .: ,_,.. -,t •a•:. ,E;::O 09 THE STATE OF TEXAS * IN THE DISTRICT COURTS OF COUNTY OF CALHOUN * CALHOUN COUNTY, TEXAS CERTIFICATION BY DISTRICT JUDGES TO COMMISSIONERS' COURT OF ASSISTA14T COUNTY AUDITORS AND THEIR SALARIES On this the 4th day of October, 1996, came on to be considered by the undersigned District Judges for this county the number of Assistant County Auditors for this county, and after careful consideration of the application of the Auditor for the appointment of Assistants, and after inquiry concerning the appointee's qualifications, the position sought to be filled, and the reasonableness of the requested salary,. hereby certify the list attached hereto as Exhibit A of the appointees approved by the undersigned and. the salary to be paid to each, along with any longevity compensation to which he/she is entitled by virtue of service to Calhoun County, and said Commissioners' Court shall order such salaries to be paid upon the performance of service, and shall appropriate an adequate amount of money for such purpose, all in accordance with Section 84.021 of the Texas Local Government Code. Pursuant to Section 84.021 , Subsection (e) the undersigned reserve the right to annually withdraw this approval and to charge the number of assistants permitted. Done inea cou rt on this Jos,11 P.(/Kelly, Judge 24te Judicial District Kemp r S hen Williams, Judge 135.h Judicial District 171 day of October,, 1996. Wha and W. K' cre udge 26 th Judicial District V:'� Ct Vi 1 �mS1 �{ U Chi ^_eoonce - T- 5s8 ss7 10 u E X H I B I T "A" CALHOUN COUNTY, TEXAS NAME TITLE SALARY Cindy Mueller Assistant Auditor $26,377.00 Lorraine Marshall Assistant Auditor $23,063.00 Lesa Casey Assistant Auditor $23,063.00 11 0 O R D E R On this the 4th day of October, 1996, came on to be considered setting and allocating the salary of the Official Court Reporter of the 24th Judicial District for the calendar year 1997, and the salary is hereby set at $45,017.18 for the year 1997, and in addition, the Official Court Reporter shall receive any longevity compensation to which she is entitled by virtue of service to Victoria County, and is hereby allocated to the counties comprising the Judicial District in proportion to the population of such county as it bears to the total population of the Judicial District • according to the. 1990 Census as follows: COUNTY PERCENT AMOUNT • Calhoun 13.68% $ 6,158.35 DeWitt 13.53 6,090.82 Goliad 4.30 1,935,74 Jackson 9.36 4,213.61 .Refugio 5.73 2,579.48 Victoria 53.40 24,039.18 100.00% $45,017.18 This action was taken at a public hearing held in accordance with the provisions of Section 152.905 of the Local Government Code. siGuED this the _� day of October, A.D. 1996. 4L W'S CPPTIPtC..7E ,nie above is it l:ua ❑:Id coned C::py of the origi D order oa �file in said cause. amdla Martin 6'aniela Wlanin, District Clerk Cat tin ount Texas Ocputy Jose h U. jCeiiv, juage 24t Judicial. District_ r-i1. 9 0r.r 1 19% 44. 12 • • O R D E R On this the 4th day of October, 1996, came on to be considered setting and allocating the salary of the Official Court Reporter of the 135th Judicial District for the calendar year 1997, and the salary is hereby set at $45,017.18 for the year 1997, and in addition, the Official Court Reporter shall receive any longevity compensation tr, which she is , entitled by virtue of service to Victoria Comity, and is hereby allocated to the counties comprising the Judicial District in proportion to the population of such county as it bears to the total population of the Judicial District according to the 1990 Census as follows: COUNTY PERCENT AMOUNT Calhoun 13.68% $ 6,158.35 DeWitt 13.53 6,090.82 Goliad 4.30 1,935.74 Jackson 9.36 4,213.61 Refugio 5.73 2,579.48 Victoria 53.40 24,039.18 100.00% $45,017.18 This action was taken at a, public hearing held in accordance with the provisions of Section 152.905 of the Local Government Code. SIGHED this the Al_ day of October, A.D. 1996. /—KKer Stephen Williams, Judge Jud cial Dis ri t CLPRK-SC ii1C above is and co .tT& 6ri i e true and correct ce 4t Ilia �naLOMC i'Y of l5_:.fO!pCLGCK S6� WmeSa`%Te it, said cause, M 1'amcla Martin, Districi 19% Ckh on Coa t Clerk .. deputy Z=GvSir•..t1 .vy UN f-,)iNTY. TEXl.S 13 O R D E R On this the 4th day of October, 1996, came on to be considered setting and allocating the salary of the Official Court Reporter of the 267th Judicial District for the calendar year 1997, and the salary is hereby set at $45,017.18 for the year 1997, and in addition, the Official Court Reporter shall receive any longevity compensation to which she is entitled by virtue of service to Victoria County, and is hereby allocated to the counties comprising the Judicial District in proportion to the population of such county as it bears to the total population of the Judicial District according to the 1990 Census as follows: COUNTY PERCENT AMOMIT Calhoun 13.68%. $ 6,158.35 DeWitt 13.53 6,090.82 Gcliad 4.30 1,935.74 Jackson 9.36 4,213.61 Refugio 5.73 2,579.48 Victoria 53.40 24,039.18 100.00% $45,017.18 This action was taken at a public hearing held in accordance with the provisions of Section 152.905 of the Local Government Code. SIGNED this the day of October, A.D. 1996. (he origina (:.der wk i•:: in rn.,,,; ... kmeta Martin pamcla Martha,� district Clerk *26h W. Kilgore, edge icial District( �J 1 /OL._ r!: PaGeT7k fez AT 40'i;.rr� rd r ? 11996 _ sv ::5 (F'Lr�• 'i la 1, rALHr`04 .'EFAS • • • 14 0 O R D E R On this the 4th day of October, 1996, came on to be considered setting and allocating the salary of the Official Alternate Court Reporter of the 24th, 135th, and 267th Judicial Districtsfor the calendar year 1997, and the salary is hereby set at $45,017.18 for the year 1997, and in addition, the Official Court Reporter shall receive any longevity compensation to which she is entitled by virtue of service to Victoria County, and is hereby allocated to the counties comprising the Judicial District in proportion to the population of such count;, as it bears to the total population of the Judicial Districts • according to the 1990 Census as follows: COUNTY PERCENT AMOUNT Calhoun 13.68% $ 6,158.35 DeWitt 13.53 6,090.82 Goliad 4.30 1,935.74 Jackson 9.36 4,213.61 Refugic 5.73 2,579.48 Victoria 53.40 24,039.18 100.00% $45,017.18 This action was taken at a public hearing held in accordance with the provisions of Sectic_ 152.905 of the Local Government Code. SIGNED this the day of October, A.D. 1996. • Ke, er Stephen Williams Jos ph P. Kelly, Judge J ge, 135th Judicial D st. 24t Judicial District FILEDPAGE G1 LE IVI d Wha= and W. ilgo_e, ge li,T I 11996 267th Judicial District Fnn+c_. IN 15 ITEMS OF COUNTY_ PROPERTY DECLARED AS SURPLUS/SALVAGE A Motion was made by Commissioner Finster and seconded by Commissioner Mikula to declare the following items of county proVerty as surplus/salvage. Commissioners Finster, Mikula, Smith, Belk and Judge Hartzog all voted in favor. Annette Baker TAX ASSESSOR -COLLECTOR Calhoun Count? Drawer 6 Port Lavaca, Texas 77979 (512)553.4433 114-' as �# boa 5�9y 9oA �Pa.to✓v` zoo a a a ?a Z 3 95L • is L� Lg. Z131►) (;e%crRic Tl rl�ull?l PQ No je,2,n . AIISnrE� 6+ YAicAO•rtSt �u,is'08-Z93 4 �`oo,)94 I c3PA I�Apakj've l :..1 3r» KerlroAR� ;f'0203# 3b1 / : S�St� yNE JYlowgbe Cb 1343 l ..CANnN '7ewi4A A 9 a p 3 s G s 4 CAL 7 0.2 / C—Aeto CAC. 1 1317 i' lAX ire y� l DNIX P,cy/ lrle 6N A011 J7H-wA / , (r7C►Jeco W) P� IN'trC ADoe/ A /ck-0 1 CAL 1 rnoN,�o/L .. W7Se e d C)o0/030dgg4- mA /M. V)1J :'P� / GCC.5! 4-A4-m g254_(/ O m��eAye o$76-7 4— �� '� rne�al i�kK15� cans$ i 1'7 i F% rne��l -DeSK I ��o en�1.�e weRi►,� w1A��n,e NO SeAla14's e 1. psoN "Re'*Ve 780A,,b FA ®I 0-738 I compo-6k R 1w4e- 4' -K l t�q o.2.3 L� Boo pAIN� � ex�ti o0 3og 3� -Duo bt4, Dk�vv o4,+ 4 4 n 6,1,+y E Ajp[, YY101 fj+.k -46 04opz59 pee k�ooww -1)43�-3XxA 2S2z6,4 # 6G3 pou,40& L' y� ww&k- No Seitl'At ,y C I � OIPcaN DIMS' S0 SuR�Ck� MicRcScoPC �+- ��' `��`'' • ,I !� Lbptp 4 Se+ � L�oo'� JLC�VeS CallIJ�,Uw 6,# //o4- 10-29-1996 10.35AM FROM CALHOUN Ca. AUDITOR 612 663 4614 Agenda Item #18 - Declare SuLplus/Salvage & Authorize Disposal County Treasurer Casio DL-220L Calculator S#2323176 (does not work) Canoga CP1001 Calculator 8#702325 (does not work) Various Offices Sox of miscellaneous office supplies P. 1 • 1 PP Criminal District Attorney v^ Calhoun County Texas 'lair Moon Lighthouse JOHN D. "JACK" WHITLOW JAMES D. "RUSTY"HENDERSON Criminal District Attorney JERRY L. CLARK 0 October 22, 1996 Hon. Howard G. Hartzog Calhoun County Judge Calhoun County Courthouse 211 S. Ann Port Lavaca, Texas 77979 RE: Auction of county equipment Dear Judge Hartzog: AssistantRECCriminal District Attorneys Efr V.E "T 22 1996 Howard n ) ranzo Calhoun C01lrl4' Judge My department would like to have the, following items included in the next auction of county equipment: I. Four (4) Dictaphone telephones with transcription machine attached: Telephone Serial #0420050055 Transcription Machine Serial #3730126182 Telephone Serial #0420046908 Transcription Machine Serial #3730126183 Telephone Serial #0420046262 Transcription Machine Serial #3730126181 Telephone Serial #0420046261 Transcription Machine Serial #3730126207 2. One (1) Dictaphone Telephone, Serial #0420046260 Thank you for your attention to this matter. Please advise if you need any additional information. D. WHITLOW, ,inal District Attorney Calhoun County, Texas JDW:jam P.O. Box 1001 • 211 South Ann Street • Port Lavaca, Texas 77979 • (512) 553-4422 DISTRICT CLERK - TAX ASSESSOR -COLLECTOR REPORTS The District Clerk and the Tax Assessor -Collector presented their monthly reports for September, 1996 and after reading and verifying same, a Motion was made by Commissioner Mikula and seconded by Commissioner Smith that said reports be approved. Commissioners Mikula, Smith Belk and Finster and Judge Hartzog all voted in favor. 19 PUBLIC HEARING TO AMEND 1996 AND 1997 BUDGETS Judge Hartzog opened the Public Hearing. Franklin Jurek was the only member of the public present. A Motion was made by commissioner Smith and seconded by Commissioner Mikula to approve the following 1996 Budget Amendments. commissioners Smith, Mikula, Belk and Finster and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calho1un� Count'AyL, Commissioners' Court A/ From: J t y \ 1--� Ju (Department making this request) Date: I 0 --,3 0 -fl � 1 request an amendment to the 1 ICj� budget for the following line GL Account 10-X50o 7 q -51 (yeartT" items in my depaytment:� V Amendment --- Account -Name --- Amount -----------/ —i o00 Net change in total budget for this department is: other remarks/justification: $== � � _ C: Reason --------(-�}---------- 4 I YQ ul I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtai.ned. Signature of official/department head: Date of Commissioners' Court approval: Date .posted to General Ledger account(s): Texas Department of Transportation • P.O. BOX 757 • YOAKUM, TEXAS 77995-0757 • (512( 293-4300 P. O. Box 3401 Victoria, Texas 77903 October 16, 1996 EC cl v r 7 _ 1:D Honorable Howard G. Hartzog OCT 7 7996 Judge of Calhoun County Howrd 211 S. Ann Street Calhoun C' H`�nzog Pon Lavaca, Texas 77979 County Judge RE: 1993-1996 Off -State Bridge Replacement Program Construction and Maintenance Agreement Dear Judge Hartzog: The CR 209 and CR 360 project for the replacement of the Little Chocolate Bayou Bridge on Rosenbaum Road and the Agua Dulce Bridge on Matson Road was recently let. Fuqua Construction Co., Inc. from Navasota, Texas was the low bidder and will begin work as soon as the contract is awarded. • Attached is a breakdown of the costs, with a balance due from the county of $101,256.35. As soon as we receive a check from the county, the contract will be released for the contractor to proceed with the work. If you have any question regarding this project, please contact me at 512-573-9251. Attachment RJP:amc Sincerely, Reuben J. Petrusek, Jr., P.E. Area Engineer An Equal OpporfuaitY Employer � 21 WORKSHEET FOR COUNTX COST PARTICIPATION Project BR 93(264)OX & BR 93(265)OX • Control 0913-19-005 & 0913-19-006 County Calhoun Location CR 209 at Little Chocolate Bayou & CR 360 at Aqua Dulce (Branch of Little Chocolate Bayou) TOTAL PROJECT COSTS $ 566,104 46 (Total Bid Itims + 15% Construction Engineering and Contingencies) CALHOUN COUNTY'S SHARE (20% per Agreement) $ 113,220.99 PRELD NAIRY ENGINEERING $ 11,139.92 ($ 55,699 58 x 20% = S 11,139 92) SUBTOTAL $ 124,360.81 INDIRECT COSTS (8.52% of County's 20//6 share of project) $ 10,595.54 SUBTOTAL $ 134,956.35 LESS DEPQ�SITS (Amount paid with execution of Agreement) $ 33,700.00 TOTAL AMOUNT DUE FROM COUNTY $ 101,256.35 • 0.00T a108500 n7956 koSPLI\6�m- 159300.00+ tt7957 Mb�s°n 26r000.00+ 41r300.00T O.00T 41r300^00+ 101,256^35— • —59,956^35T 22 • I • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: l G (Dep rtment making this request) Date: 10 _,- 'q 9 (0 I request an amendment to the i9q� budget for the year following line items in my department:' Amendment GL Account # Account Name Amount Reason -------------------------------------------- - 62 2�d'1 a o%u ln� Net change in total budget for this department is: Other remarks/justification: 1 understand that my budget cannot be amended as requested until. Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date .posted to General Ledger account(s): _ 23 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court(��,(,� 1 From: (Department making this request) Date: )a -�) Q _C//) I request an amendment to the 1 _9,6 budget for the year) following line items in my department: Amendment GL Acoount Account Name Amount ------------- ------------------ ------------171 - Net change in total budget for this department is: Other remarksf}ustification: Reason ------------------- OCT 31 1996 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 • 24 • DUDGET AMENDMENT REQUE6T To: Calhoun County Commissioners' Court From: �-L6 -Pj 3 (Department making this request) Date: 10 o 01I2 I request an amendment to the t l'V budget for the year following line items in my department: Amendment GL AcCount # Account Name Amount ------- 0Iil, a=Ckueitia �y�0 Net change in totalbudget for this department is: Other remarks/justi.Picat ion: Reason ------- --------- I understand that my budget. cannot be amended as requested until Commissioners' Court approval. is obta)ned. Signature of official/department head: Date of Commissioners' Court approval: narP peed to General Ledger account(s): 25 BUDGET AMENDMENT REQUEST To: Calhoun County commissioners' Court From: c �/19A _ I� K�cQ� ��L/ JAQ� (Depailltment making this request) Date: ) O —3-�() I request an amendment to the �CICI� _ budget for the year following line items in my department: GL Account OloO --210 ��-Wo�, ,etv)3 Amendment Account Name Amount --- ------------- cam, 3�1� 000, cl- 6 °u' lh5CAO--d 6wc O© Net change in total budget for this department is: $ p Other remarks/justification: Reason ------------------- OCT 31 1996 I understand that my budget cannot be amended as requested until Commissioners` Court approval is obtained. Signature of official/department head: Date of commissioners' Court approval: DaY�-- pasted to General Ledger account(s): • 26 • • 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: AC `7'Aa-4 v l LNkWi I c �11K4J (Depa tment making thzs request) Date: 1 request an amendment to the C budget for the year following line items in my department: GL ACCOUnt (,r_cR LO -* Account Name ------------------ J64 Ci.titi-�,�t . *f l_ 6 Amendment Amount Reason ------------- ------------------- pr 0 0 Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approvalis obt," d. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 27 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: c 1• /lnti �Ct1�n t �RCA&64 , Department making this request) Date: j o_\�',_ 1(., I request an amendment to the ) budget for the (year) following line items in my department: GL Account if U —�� oo _chu-3 Account Name Amendment Amount ------------- Reason -- i Net change in total budget for this department is: Other remarks/justification: $__Sa%0O0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Siqnature oC official/department head: Date of Commissioners' Court approval: Dares posted to General Ledger account(s): • To: From Date: [BUDGET AMENDMENT REQUEST Calhoun countycommissioners' Court CO,'f" /�tVVC6� Department making this request) I request an amendment to the f"jiD budget for the year following line items in my department: GL AOCOUnt /i 61--60a�LOIA 0 .-g900 - Q- Account Name Net change in total budget for this department is: Other remarks/just iti.cation: Amendment- Amount Jca 3 ao —Lao)oao Reason ___________________ L understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date .po ted to General Ledger account(s): • Z9 A Motion was made by Commissioner Smith and seconded by Commissioner Mikula to approve the following 1997 Budget Amendments. Commissioners Smith, Mikula, Belk, Finster and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST I To: C lhoun County Commissioners' Court �cFrom: �— epartment making this request) Date. 1 O —ag' 1 L I request an amendment to the 1991budget for the year following line .items in my department: Amendment GL ACCOUnt # Account Name Amount , QI -�5� - 6k 4l Iwo 1 lRrfv�r��I �C Net change in total budget for this department is: other remarks/justification: Reason ------------------- • • I understand that my budget cannot be amended as requested until • Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date.-pnC}'pd to General Ledger account(s): 30 • To: From: Date: 11 BUDGET AMENDMENT REQUEST Calhoun County Commissioners' Court (Department making this request) I request an amendment to the ( T.budget for the year following line items in my department: GL Account # `Ql J Account Name Amendment Amount 50 c� 410 Net change in total budget for this department is: $ —0 Other remarks/justification: ^ Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date pasted to Genera-1 Ledger account(s): 31 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court �(�{� y From: 4-- R xaa "' — eima lid 'e/l1 4 tic, (Depa2tment making this request) Date: I request an amendment to the �q 9_ budget for the following line items in my department: Amendment GL Account # Account Name Amount ------------- ------------------ ------ t 06 Li t- n l o- -33af e_ is� � 06 0 155 03 tss� ��nc ti __n,_0_00 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: DatE posted to Geaezal Ledger account(s): q11 -3 Reason ------------------- t OCT 31 1996 VJ I requested until 32 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: J U j f,]l�pp. �M�inllYvtnn� (Department making this request) Date: I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ---------`----,--�`---------`---------------- ------------------- l�J-boo—�{3��' 1AL��.�;�.1; Net change intotal budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 33 To: From: IIBUDGET AMENDMENT REQUEST Calhoun County CommiAs�ne{�' `PML (Department mkking this? request) Date: G-,A-9L - I request an amendment to the � Cjq budget for the year following line items in my department: q7-5 • Amendment GL Account Account Name Amount Reason ------------------------------- ------ ------ �-®BOO ��%14t1eM.UQJ [{L_ oil (OG-�Ooo- 3 W&W 9L Net change in total budget for this department is: ., Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: W , Date of Commissioners' Court approval: Date pasted to General Ledger account(s): 34 • BIIDONT ARBNDNBNT RBQUIST Tot Calhou County Commissioners Court From: (Department making this request) Datet I request an amendment to the r _ budget for the lollooting line it in .my dep'a�rtm'e-n't`T: OL Account # Account Name ----- ------ Amendment Amouat____ oUO. O 0.0 list *hang* in total budget for thia department i{t. �— other remarks/justifibation: ------- Reason I understand that my budget cannot be amended as re Comreissioners� Court approval is obtained, quested until Signature of. o!lioial/department head: . Date ol.Commissioners, Court approval: Date posted to General Ledger account(*): 35 A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the following Budget Amendments (Adjustments) be approved. Commissioners Finster, Belk, Smith and Mikula and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: u Department making this request) Date: 1 O -30 -- CI(. I request an amendment to the )9- budget for the year following line items in my department: Amendment GL Account y Account Name Amount Reason ------------- --------nn--A-n--------- ---------- ------------------- O i 5! 0— ',off l� Y cent Net change in total budget for this department is: $ — +� ------------- Other remarks/justification: • C, 1 unoerstand that my budget cannot be amended as requested until • Commissioners' Court approval is obtat.ned. signature of official/department head: Date of Commissioners' Court approval: posted to Gener.a.l Ledger account(s) 36 n u BUDGET AMENDMENT REQUEST 1 To: Calhoun County Commissioners' Court . Prom 0 °(De$artident maki g this request) Date: e -30 -DICE I request an amendment to the Kf budget for the year following line items in my department: Amendment GL Account Account Name Amount ------------------------------ ------------- i:�j-��bS-�I-70.5 .�� Qe�aFEO✓ �.lK 4D I X�,�- Net change in total budget for this department is: $ ------------- Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 37 BUDGET AMENDMENT REQUEST To: Calhoun County nCommissioners' Court From; I-TI a,/, �,9C�rCn C W (Department making this request) Date: to _-3p --91 I request an amendment to the 'll budget for the following line items in my department: GL ACCount /f Oi��.�a►h-1a111 Amendment Account Name Amount --- --------------- ------------- Net change in total budget for this department is: $ —"D ------------- Other remarks/justification: Reason ------------------- OCT 31 1996 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtai.ned. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): �I J U BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From : J-A - CA L nma ,y lC�� rx� / 0-44�4a*LL, (Department making this request) Date: (a --30 —` G I request an amendment to the J-q & budget for the year, following line items in my department:,, GL -Acdount -#- --- Account Name ------------------------- Amendment Amount Net change in total budget for this department is: S p ------------- Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 39 llBUDGET AMENDMENT REQUEST I To: Calhoun County Commissioners' Court From: �cxn r & a (Department making this request) Date: to —3o _tl� I request an amendment to the '_I_/ budget for the y—earl following line items in my depattment: Amendment GL Account # Account Name Amount ------------------------- — ----------------- CLY Ocy" 3 iLb 5If I IN - Net change in total budget for this department is: $ 10 ------------- Other remarks/justification: Reason ------- ------------ OCT 31 1996 U • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: _ Date of Commissioners' Court approval: Date .posted to General Ledger account (s): 40 BUDGET AMENDMENT REQUEST County Commissioners' Court To: Calhoun From: t _... (Depar ment making this request) Date: 10 -3o—qL GG// I request an amendment to the L9 tie budget for the year following line items in my department:,, Amendment GL Account Account Name Amount — ------------ ----- Reason ----------- 01--15a.o 4-166--��- � p�A OCT 31L1996Pl Net change in total budget for this department is: $ t- ------------ Other remarks/justification: i understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date-as_ted to Gene -a_I Ledger account (s) : 41 FGET AMEHDMEPiT REQUEST i To: Calhoun County Commissioners' Court From: Col0-1,QJ (Depar went making this request) Date; 10 _Q ( —9L Y request an amendment to the ( ) budget for the year following line items in my department: GL ACCoUnt # 51 1 Net change in total budget for this department is: Other remarks/ just iEication: Amendment Amount 5ao.na 0 Reason I understand that my budget cannot be amendedas requested until Commissioners' Court approval is obtained. signature of official/department head: :7 Date of Commissioners' Court approval: ` A Date pasted to General Ledger account(s): 42 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Y_eA -(Deptirltment making this request) Date: I request an amendment to the - budget for the (year' following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------------------- ------------------- Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obta).ned. Signature of official/department head: Date of Commissioners' Court approval: • Dafo posted to General Ledger account(s): __ 43 BUDGET AMENDMENT REQUEST I To: Calhoun County Commissioners' Court From: CO, 1 1t �iY1� (Depar went making this request) Date: 10 ,30 SIG I request an amendment to the t % budget for the year following line items in my department: GL Acdount J{ 01-3505-51oI �113 &g5o g3_o _Iqa_t_3 Amendment Account Name Amount lSoo Net change in total budget for this department is: ------------- Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • narA posted to General Ledger account(s): 44 BUDGET AMENDMENT REQUEST i iTo: Calhoun County commissioners' ppCourt From: b�A, , P/1.9CE,� -racn�A91lA CaCf1 (Department making thil request) Date: ) d a_96 I request an amendment to the )99G budget for the year following line items in my department.: Amendment GL Account $ Account Name Amount Reason 01 4!sa-1 c -1 Net change in total budget for this department is: $ l� Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date {posted to General Ledger account (s) : 45 (BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: tOla — -- I request an amendment to the M budget for the year following line items in my department: GL Account # a--, 'r0-5►0 Account Name ---- -------- Amendment Amount Reason ------------- -------------------- - Qq C Wit 99 OCT 31 1996 P: Net change in total budget for this department is: S l7 other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Data posted to Gener.a.l Ledger account(s): BUDGET AMENDMENT REQUEST i • To: Calhoun County Commissioners' Court From: B -PC-Dq,— Ohm (Department making this request) Date: T request an amendment to the �Cbudget for the year following line items in my department: Amendment GL ACCOunt # Account Name Amount_ C!09:6"If AL � ��19 a �Ih Net change in total budget for this department is: $ -- ----------- Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of commissioners' Court approval: 0 Date posted to General Ledger account(s): 47 BUDGET AMENDMENT REQUEST 1 To: Calhoun County Commissioners' Court From: I (Department making this request) Date: I 0 ---�3 -9(o I request an amendment to the MG budget for the year following line items in my department: Amendment GL ACCount # Account Name Amount Reason Net change in total budget for this department is: ------------- Other remarks/justification: I understand that my budqet cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is • 48 • BUDGET AMENDMENT REQUEST L� • To: Calhoun County Commissioners' Court From: \—ka (Department making this request) Date: 1 30 - 9 L I request an amendment to the rt(year)- budget for the following line items in my department: Amendment GL -Account -A --Account-Name Account ---- --- Name Amount -----------n---------------------- QQ-�jSac�-L�j�jt7 Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date {posted to General Ledger account(s): x 49 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From. Calhoun County Precinct #4 (Department making this -request) Date. 10-21-96 I request an amendment to the 1996 budget for the year following line items in my department: Amendment GL Account #. Account Name Amount -------Reason 09-85-00-5101 Office Supplies $250.00 09-85-00-5190 Misc. Supplies $250.00 09-85-00-6940 Uniforms $250.0,G 09-85-00-5220 Parts & Supplies ($750.00) Net change in total budget for this department is: other remarks/justification: :- $ 0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head.: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 50 L� BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: XQ, L 0 c A partment making this request) Date: 10 - 15 -q(G_ I request an amendment to the 1_'!` budget for the year following line items in my department: GL Account # QL.- h -3�- 10�{ 01 -qo a— "13 -13 Account Name - ----------- Net change in total budget for this department is: other remarks/justification: Amendment Amount $a a 7) xj 7,)- 1 Reason ------------------- -a-7 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Dane posted to General Ledger account(s): APPROVAL OF MINUTES A Motion was made by Commissioner Smith and seconded by Commissioner Mikula that the minutes of September 13, 17, and 27, 1996 be approved. Commissioners Smith, Mikula, Belk and Finster and Judge Hartzog all voted in favor. Howard G. Hartzog County Judge LeBelk Co;mmissioner, Pct. 1 Janice M. Mikula Commissioner, Pct. 2 He en J. Smith Commissioner, Pct. 3 Kenneth W. Finster Commissioner, Pct. 4 Marlene Pau County Clerk JUDGE HARTZOG DECLARED THE PUBLIC HEARING CLOSED. ACCOUNTS ALLOWED - COUNTY Claims totaling $153,757.80 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Smith that said claims be approved for payment. Commissioners Finster, Smith, Belk, and Mikula and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $ 69,639.54 for Hospital Indigent Health- care and $ 792,547.15 for the Hospital bills, totaling $861,510.15 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Smith that said claims be approved for payment. Commissioner Finster, Smith, Belk and Mikula and Judge Hartzog all voted in favor. THE COURT RECESSED UNTIL 1:30 P.M. Judgge Hartzog re -opened the meeting in Regular Session at 1:30 P.M. Present in the Courtroom was Robert Nichols with Wells, Pinckney and McHugh and Jan Hunter, Dana Amador and Karen Meinardus. They requested the meeting be closed. • • 52 CLOSED MEETING- DISCUSSION OF DEPUTY JAILERS (SEC.551.074 The Court being in open session, the County Judge as pre- siding officer publicly announced that Commissioners' Court would go into a closed meeting as authorized by Section 551 of Vernon's Texas Code Annotated, Government Code. The specific section of the Government Code is Section 551.074 which authorizes closed meetings to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear complaints or charges against such officer or employee. Employees to be • discussed are Deputy Jailers. The County Judge further publicly announced that before ant final action, decision or vote is made regarding the subject matter of said closed meeting, this meeting will be reopened to the public. The Court then went into closed session at 1:37 P.M. The Court reopened the meeting to the public at 2:15 P.M.. No final action, decision or vote with regard to any matter considered in the closed meeting was taken. THE COURT ADJOURNED., REGULAR NOVEMBER TERM • THE STATE OF TEXAS 5 S COUNTY OF CALHOUN S HELD NOVEMBER 12, 2996 BE IT REMEMBERED, that on this the 12th day of November, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l (ABSENT) Janice M. Mikula Commissioner,Pct.2 Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. CANVASS RETURNS OF NOVEMBER 5, 1996 GENERAL ELECTION Commissioners' Court canvassed the returns of the General • Election held November 5, 1996. Judge Hartzog declared the Returns of the November 5, 1996 duly canvassed. APPROVAL OF BOND OF FRANKLIN JUREK COMMISSIONER PCT. #2 A Motion was made by Judge Hartzog and seconded by Commissioner Finster to approve the Bond of Franklin Jurek Commissioner of Precinct No. 2. Commissioner Finster, Judge Hartzog, Commissioners Belk, and Smith all voted in favor. Judge Hartzog then administered the Oath of office of Commissioner Precinct 2 to Franklin Jurek. Commissioner Jurek was then seated as a member of the Court. 53 GENERAL DISCUSSION OF COUNTY MATTERS Jack Traylor, Attorney at Law, appeared before the Court to express his concerns in regard to Tax Abatement to be granted to Formosa Plastics and asked them to study it carefully before coming to an agreement. No action was taken by the Court. BIDS AND PROPOSALS - FUEL BIDS The following bids were received for fuel for the period of November 16, 1996 through December 15, 1996 and after reviewing said bids a motion was made by Commissioner Finster and seconded by Commissioner Belk that the low bid of Diebel Oil Co. be accepted. Commissioners Finster, Belk, Smith, Jurek and Judge Hartzog all voted in favor. 11 FUEL BID PROPOSAL • IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ / 11 X 3800 = $ Or♦U PREMIUM UNLEADED GASOLINE $4F, X 4000 = $ 334-0. co DIESEL FUEL (LOW SULFUR) $ X 2500 = $(?aa TOTAL BID PRICE $os " THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING NOVEMBER 1� 1996 AND ENDING DECEMBER 15, 1996. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY'j*STATE, ZIP ,1r 1 1 PHONE NUMBER AUTHORIZED SIGNATURE: .ti TITLE F03,NV21 71- 54 BIDS AND PROPOSALS - 1997 SUBURBAN AND CHASSI_S FOR EMS The following bids were received for a 1997 Chevrolet Suburban and a 1997 CC31803 Chevrolet chassis for EMS. Henry Barber studied the bids and is to come back to the Court to give his recommendation. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LpVAff TEXAS 77979 (512)-553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ''SIfALL X(, ADDRESS: %�� 6ppQ6.4CGu, CITY, STATE, ZIP: or'r AUTHORIZED SIGNATURE: • TITLE: S4 LCS TELEPHONE NUMBER: S BID AMOUNT: �CN vyc�, �7. (98 ALL SpeelF(c,l-riwS vlAue bte✓ 72 /moo — 75-- �- 4,714Jefz etcte,d,, 1/vdie4ar7y . /NC e oCCrs 55 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA_ TEXAS 77979 512 5 3-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: &'/G/ ADDRESS: CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: / L EEr i`7« TELEPHONE NUMBER: 71s r b BID AMOUNT: n LJ • • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY LINTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LJVAC{, TEXAS 77979 512 553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: CN-Doj+J mmK-U I 1� ADDRESS : I C 0V N�p/ . `(L'�g ,/w CITY, STATE, ZIP: AUTHORIZED SIGNATURE: f 1 1C_t TITLE: TELEPHONE NUMBER: BID AMOUNT: may{ �OjLLji�7l;� �j�a, on C?o pi��C, CNAss I s CA6 r BEN H. COMISKEY, JR, C. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT Ll512)-SW X961077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ADDRESS:- (& k�2 CITY, STATE, ZIP:-/� AUTHORIZED SIGNATURE: TITLE: TELEPHONE NUMBER: BID AMOUNT: //v(zLUales 7 n o- e fYe �L; z �J•� �-i�oy2d (g �-a r. -Fow (/Oo/'s /v . C oar � Kw �2 Ud4 I LAt?(e / ,4s /1 �( W PILQ %V�4 • _- 58 i 0 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT L pp {5A2 tSWEXAS1077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME:_J� /7 e6��C/J C� ADDRESS: / ,Bjy -30 CITY, STATE, ZIP: .SdGA/QGI+'.Vd- )x_ -%7Vf7'%�.�fJ AUTHORIZED SIGNATURE: TITLE: 'r-L TELEPHONE NUMBER: 713 BID AMOUNT: (}f 9 i i BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT L VAC2pp5T X S 77979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ADDRESS: 3 ;2 CITY, STATE, ZIP: VI-C T0z/"f5. %x_ 77W AUTHORIZED SIGNATURE: go (Z c-s, TITLE: TELEPHONE NUMBER: __,S/ a - $' 7,@ ©� / BID AMOUNT: wSL 9/3. U3 - �l� s C,sb 4 ,41,f,OX. 90 dRys. i s • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVAC , TEXAS 77979 (512�-553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: C 0-D`�-�r1'�� '7 1 I l tr t U K-!J ADDRESS: LjQD 9✓n/�'�t�' \�A��'(/�`�LtC[ j CITY, STATE, ZIP: /-fit wKyD7 V I 'L, AUTHORIZED SIGNATURE`: TITLE:%{ TELEPHONE NUMBER: 5'LO BID AMOUNT: CA -lb +' C�, 4!551Cj t4u L(q m OkP-tU�) WI P94+ ao--1a-o w 61 BIDS AND PROPOSALS - MAINTAINER/MOTOR GRADER FOR PCT. 4 The folowing bids were received for Maintainer/Motor Grader for Precinct No. 4. Commissioner Finster will study the bids and they will be awarded Friday, Nov. 15, 1996. s; q�l Rir .� Fri ry� ,<. a" ® -..0 1 ' 7 .;, :j• 'L''1r"FdAr1�i�H. °,h.., /( CAT w November 12, 1996 Howard G. Hartzog County Judge Calhoun County, Texas 211 S. Ann, County Courthouse Port Lavaca, Texas 77979 Dear Sir, Thank you for your Invitation to Bid on one New Motor Grader for Precinct #4. Along with the standard bid we have enclosed a Total Cost Bid for your consideration. If any other information is required please feel free to contact us at your convenience. Sincerely, Arc Mike Pence HOLT COMPANY OF TEXAS ■ P.O. BOX 3454 ■ VICTORIA, TEXAS 77903 ■ (512) 573-2438 ■ FAX (512) 578-5665 SAN ANTONIO - AUSTIN - CORPUS CHRISTI - WESLACO - VICTORIA - LAREDO - EDINBURG - BROWNSVILLE - ARANSAS PASS Is Ii�2 Bid Form - Maintainer 'Page 6 SPECIFICATIONS . BIDDER SPECIFICATIONS capacities: Litres Gallons Fuel 299.0 79.0 Specify 75 Gals Cooling system 27.0 7.2 Specify 10.4 Gals Crankcase 20.3 5.4 Specify 7 Gals Transmission & converter 25.0 6.6 Specify 12.2 Gals Tandem case (each) 22.0 5.8 _ Specify 16.9 Gals Hydraulic system 94.6 25.0 Specify 20.8 Gals r Rear axle 42,0 11.1 Specify with Tran. Circle turn worm box 2.8 0.7 Specify 1.8 Gals Warranty! 5 Years or 7,500 hrs. One (1) year on entire machine to include Parts, labor, and travel. Parts and Labor Specify • CASH BID PRICE: Caterpillar 140 H 149,750.00 State Make and t4odel TRADE ALLOWANCE FOR: One (1) John Deere 570A Motorgrader SIN 402484D (- 81500.00 NET CASH BID PRICE: Bidders Name: Holt Co of Texas 5- 141 250 00 , I Address: P.O. Box 3454, Victoria,Tx 77903 i Phone Number: (512) 573-2438 Bidders Signature: X 2` Service Contact: Richard' Rico" Ruiz Parts Contact: Billy Lytle Sales Representative: Mike Pence �' 63 Bid Form - Maintainer Page 7 Calhoun County may wish to Lease Purchase this machine for a period of two (2) to five (5) years with an additional payment of $30,000.00 upon delivery and acceptance of the new motorgrader. There will be no penalty for early payoff of nachine and contract must contain a no -funding clause. The cost of the lease purchase document fees will not be paid by Calhoun County. Bidder must furnish a blank copy of the lease purchase contract along with the name of the financing company, contact person, and telephone number. Amount to be financed after trade-ins: S 141 250.00 Less payment of $30,000.00: • $ �a nno no First payment due one (1) year fron.date of delivery. 2 equal payments in arrears of S 60,732.74 P 5.9s 3 equal payemnts in arrears of $ 41,667.61 ;_Ya 5.9% 4 equal payments in arrears of S 32.,151.54 c 5.9% 5 equal pa =mnts in arrears of S 26,455.05 r,cp 5.9% Na-„e c` Financial Institution: Caterpillar Financial Services Corp. Person: Wayne Kellard Telephone Number: 210-648-8459 THE COMMISSIONER'S COURT RESERT�S THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS H y RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. 0 ra41 TOTAL COST BID •1. MANUFACTURERIMODEL Caterpillar 140H 2. TRADE-IN ALLOWANCE Manufacturer John Deere Model 570 A Serial Number 402484 D 3. TOTAL ITEM I LESS ITEM 2 = AMOUNT PAID TO BIDDER 4. GUAR kNi TEED MAINTENANCE (from delivery to 5 years or 7,500 hours which ever occurs first)---------- SHALL NOT EXCEED---- ---- 5. TOTAL ITEM 3 PLUS 4 6. GUARANTEED RE -PURCHASE PRICE (after 5 years or 7,500 hours, whichever occurs first) 7. TOTAL OF ITEM 5 LESS ITEM 6 = TOTAL COST BID g 149,750.00 -S 8,500.00 141,250.00 3,950.00 145,200.00 113,172.00 S 32,028.00 3. CONDITIONS FOR AGREEMENT OF GUAR-kN-PEED MAINTENANCE_ AND GUARANTEED RE -PURCHASE • I: Machine to be equipped as per general bid specifications according to purchaser specifications. State length and condition of warranty. Five (5) Years or Seven- Thousand Five Hundred (7,500) Hours, whichever occurs first. )I: A. Guaranteed maintenance to be for a period of five (5) years from receiving date of the factory warranty period or 7,500 hours of operation, whichever occurs first. B. Guaranteed maintenance shall include all. parts and labor except the following: 1. Glass, filters, fan belts, cutting edges, lubrication oils, tires, undercarriage except defective construction, fuel, antifreeze, hydraulic oils, electrical systems, and other such items normally consumed is day to day operations. 2. Damage resulting from fire, windstorm, flood,. and rising water, theft, vandalism, abuse and neglect. 65 The user is responsible for the cost associated with transporting the machine • to the nearest Holt facility, parts shipping charges in excess of those which are usual and customary, costs to investigate complaints unless the program is caused by a defect in Caterpillar material or workmanship. If the machine cannot be transported to the nearest Holt facility, Customer will be charged mileage and labor to and from Customer job site. C. The Bidder guarantees that the cost and repairs, included in guaranteed maintenance for the period stated in Item 4 of the above quote, represents the maximum amount that the Buyer will have to pay and that any such repair cost in excess of this amount will be paid by the Bidder. All cost will be detemtined by invoices to the Buyer by the Bidder. If cost of guaranteed maintenance during the period stated in Item 4 of the above quote does not exceed the amount stated in Item 4 of the Buyer will pay only that actual cost. D. All guaranteed maintenance shall be performed by the Bidder. I. If the equipment is not repaired with two (2) working days of the date of the equipment breakdown, the Bidder will furnish the Buyer, cost-free, a similar piece of equipment for use until repairs are completed. The Bidder will be responsible for the transportation of the loaner machine. • 2. Bidder will guarantee parts availability within 24 hours from time of order. If the Bidder cannot supply within that time period, there will be no charge to the governmental agent for the parts. E. Pavment to the Bidder for guaranteed maintenance shall be made by the Buyer as repairs are made. At such time during the five (5) year maintenance period, the amount paid to the Bidder by the Buyer, equals the amount bid in Item 4 of the above quote; the Bidder will assume for the balance of the labor and parts, for all required guaranteed maintenance to keep the equipment in a safe and satisfactory operable condition. F. The Buyer will provide a proper level of maintenance on the equipment purchased and will follow the recommended practice by the Bidder pertaining to oil change, adjustments, parts replacement and any other maintenance procedure the Bidder feel worth to long. machine life. Oil sampling shall be provided at the Bidders expense. G. Only parts recommended by the Bidder may be used in the repair on the equipment H. The Buyer and the Bidder have the right to examine each others records at any • reasonable time and frequency. GG I. Any contest of repairs by either party will be submitted to the other within 60 days • after each year of use. After which, the records will be accepted as correct. Anv disagreement gill be settled by a three member arbitration board, one member selected by the Buyer, one member selected by the Bidder and the third, chosen by the two arbitrators as selected. If the arbitrators fail to select a third within 10 days he will be chosen by the District Judge. The patty adjudged to be wrong, shall pay the arbitrator. The decision of this board will be final. III: A. The guaranteed re -purchase price stated in Item 6 of the above quote is the amount that the Bidder will pay the Buver for the equipment after five (5) years or 7, 500 hours of operation, whichever occurs first. B. The Buyer will have 30 days at the end of the specified to accept this re -purchase price or the contract will be terminated and the Buyer may then use or dispose of the equipment in any manner they desire. C. If the Buyer disposes of the equipment, rents, leases or sells it before the specified time, the obligation of the Bidder is ended. D. The machine is to be in good and safe operating condition and is to have fifty percent or better tread life on tires or fifty percent undercarriage life remaining, whichever is applicable, if the Buyer chooses to sell the equipment back to the • Bidder. The Buyer reserves the right to accept or reject any or all bids. Delivery Date: 90 Days after award of Bid Name of Bidder. Holt Co. of Texas Complete Address: P.O. Box 3454, Victoria, Texas 77903 Phone No. & AC: (512) 573-2438 Signed By: Title: • Sales Representative L7M B. H. COMISKEY, JR. C.P.A. COUNTY AUDITOR CALHOUN COUNTY, TEXAS 201 W. AUSTIN - COUNTY COURTHOUSE ANNEX PORT LAVACA, TEXAS 77979 • (512)-553-4610 October 15, 1996 Dear Bidder: You are invited to submit a bid on the following item(s): A MAINTAINER/MOTOR GRADER FOR PCT. #4 You are requested to submit your bid addressed to: HOWARD G. HARTZOG COUNTY JUDGE CALHOUN COUNTY, TEXAS 211 S. ANN - COUNTY COURTHOUSE PORT LAVACA, TEXAS 77979 Bids should be submitted in a sealed envelope plainly marked: "SEALED BID" - MAINTAINER - PCT.#4 Specifications may be obtained from the County Auditor's' • Office at the address indicated above. Bids will be received in the office of the County Judge until 10:00 AM, Tuesday, November 12, 1996 at which time they will be publicly opened and read aloud in the regular meeting room of the Commissioners' Court. Bids received after the designated time will be returned unopened. The Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to the County. The County of Calhoun, Texas is an equal employment opportunity employer. The County does not discriminate on the basis of race, color, national origin, sex, religion, age and handicapped status in employment or the provision of services. BY ORDER OF COMMISSIONERS' COURT • e Bid Form - Maintainer 'Page 6 SPECIFICATIONS • Capacities: BIDDER SPECIFICATIONS Litres Gallons Fuel 299.0 79.0 Specify 100 Cooling system 27.0 7.2 Specify 11.2 Crankcase 20.3 5.4 Specify 6 Transmission & converter 25.0 6.6 Specify 10.2 Tandem case (each) 22.0 5.8 Specify 26.4 Hydraulic system 94.6 25.0 Specify 23.8 Rear axle 42.0 11.1 Specify 6 Circle turn worm box 2.8 0.7 Specify N/A Warranty: One (1) year on entire machine to include parts, labor, and travel. Specify YES • CASH BID PRICE: CHAMPION 726A - VHP $ 123,489.00 State Make and Model TRADE ALLOWANCE FOR NET CASH BID PRICE: Bidders Name: Address: Phone Number: Bidders Signature Service Contact: Parts Contact: •Sales Representative: One (1) John Deere 570A Motorgrader SIN 402484D (- 15,500.00 NIIFCES POWER EQUIPMENT asnl US HWY 5o m vrrmnPln TFxnc 77905 512-576-0066 JEREMY HOLBR00 —rrnrnv arrcy BILL CUNNINGHAM 0%1 Bid Form - Maintainer Page 7 Calhoun County may wish to Lease Purchase this machine for a period of two (2) to five (5) years with an additional payment of $30,000.00 upon delivery and acceptance of the new motorgrader. There will be no penalty for early payoff of machine and contract must contain a no -funding clause. The cost of the lease purchase document fees will not be paid by Calhoun County. Bidder must furnish a blank copy of the lease purchase contract along with the name of the financing company, contact person, and telephone number. Amount to be financed after trade-ins: $ 107,989.00 Less payment of $30,000.00: $ 77,989.00 First payment due one (1) year from date of delivery. 2 equal payments in arrears of $ 42,478.47 APR 5,9 3 equal payemnts in arrears of $ 29,122.48 APR 5.9 4 equal payments in arrears of $ 22,455.44 APR 5.9 5 equal payemnts in arrears of $ 18,463.96 Name of Financial Institution: CASE CREDIT Contact Person: BILL CUNNINGHAM Telephone Number: 512-576-0066 APR 5.9 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINF,S SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER. BID ACCEPTED. • • M B. H. COMISKEY, JR. C.P.A. COUNTY AUDITOR CALHOUN COUNTY, TEXAS 201 W. AUSTIN - COUNTY COURTHOUSE ANNEX • PORT LAVACA, TEXAS 77979 (512)-553-4610 October 15, 1996 Dear Bidder: You are invited to submit a bid on the following item(s): A MAINTAINER/MOTOR GRADER FOR PCT. 44 You are requested to submit your bid addressed to• HOWARD G. HARTZOG COUNTY JUDGE CALHOUN COUNTY, TEXAS 211 S. ANN - COUNTY COURTHOUSE PORT LAVACA, TEXAS 77979 Bids should be submitted in a sealed envelope plainly marked: "SEALED BID" - MAINTAINER - PCT.#4 • Specifications may be obtained from the County Auditor's Office at the address indicated above. Bids will be received in the office of the County Judge until 10:00 AM, Tuesday, November 12, 1996 at which time they will be publicly opened and read aloud in the regular meeting room of the Commissioners' Court. Bids received after the designated time will be returned unopened. The Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to the County. The County of Calhoun, Texas is an equal employment opportunity employer. The County does not discriminate on the basis of race, color, national origin, sex, religion, age and handicapped status in employment or the provision of services. BY ORDER OF COMMISSIONERS' COURT • %1: Bid Form - Maintainer Page 7 • Calhoun County may wish to Lease Purchase this machine for a period of two (2) to five (5) years with an additional payment of $30,000,00 upon delivery and acceptance of the new motorgrader. There will be no penalty for early payoff of machine and contract must contain a no -funding clause. The cost of the lease purchase document fees will not be paid by Calhoun County. Bidder must furnish a blank copy of the lease purchase contract along with the name of the financing company, contact person, and telephone number. Amount to be financed after trade-ins: $ 82,715.00 Less payment of $30,000.00: $ 52,715.00 First payment due one (1) year from date of delivery. 2 equal payments in arrears of $_ 28,672.14 APR 5.8% 3 equal payemnts in arrears of $ 19,666.49 4 equal payments in arrears of $ 15,178.28 5 equal payemnts in arrears of $ N/A Name of Financial Institution: The Associates Contact Person: Christie Martin Telephone Number: 972/541-3491 APR 5.85% APR 5.90% APR N/A • THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. • B. H. COMISKEY, JR. C.P.A. COUNTY AUDITOR CALHOUN COUNTY, TEXAS 201 W. AUSTIN - COUNTY COURTHOUSE ANNEX • PORT LAVACA, TEXAS 77979 (512)-553-4610 October 15, 1996 Dear Bidder: You are invited to submit a bid on the following item(s): A MAINTAINER/MOTOR GRADER FOR PCT. #4 You are requested to submit your bid addressed to: HOWARD G. HARTZOG COUNTY JUDGE CALHOUN COUNTY, TEXAS 211 S. ANN - COUNTY COURTHOUSE PORT LAVACA, TEXAS 77979 Bids should be submitted in a sealed envelope plainly marked: "SEALED BID" - MAINTAINER - PCT.#4 • Specifications may be obtained from the County Auditor's Office at the address indicated above. Bids will be received in the office of the County Judge until 10:00 AM, Tuesday, November 12, 1996 at which time they will be publicly opened and read aloud in the regular meeting room of the Commissioners' Court. Bids received after the designated time will be returned unopened. The Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to the County. The County of Calhoun, Texas is an equal employment opportunity employer. The County does not discriminate on the basis of race, color, national origin, sex, religion, age and handicapped status in employment or the provision of services. BY ORDER OF COMMISSIONERS' COURT 73 Bid Form - Maintainer Page 6 SPECIFICATIONS Capacities:_ Litres Gallons Fuel 299.0 79.0 Cooling system 27.0 7.2 Crankcase 20.3 5.4 Transmission & converter 25.0 6.6 Tandem case (each) 22.0 5.8 Hydraulic system 94.6 25.0 Rear axle 42.0 11.1 Circle turn worm box 2.8 0.7 Warranty: One (1) year on entire machine to include parts, labor, and travel. BIDDER SPECIFICATIONS • Specify YES Specify YES Specify YES Specify YES Specify YES Specify YES Specify YES Specify YES Specify YES • CASH BID PRICE: FIATALLIS FL85A SERIES B $ 109, 692.00 State Make and Model TRADE ALLOWANCE FOR: One (1) John Deere 570A Motorgrader SIN 402484D (- 23,500.00 ) NET CASH BID PRICE: Bidders Name: Address: Phone Number: Bidders Signature: Service Contact: Parts Contact: Sales Representative: $ 86,192.00 HI -WAY EQUIPMENT COMPANY, INC. P 0 BOX 14174 6203 LONG DRIVE X 77087 713 649-0440 800-364-4929 n n o CiA in J DALE TAYLOR, SERVICE/MANAGER ANN FORBIS, PARTS MANAGER LEWIS B. EPPS, SALES REPRESENTATIVE • 74 Bid Form - Maintainer Page 7 • Calhoun County may wish to Lease Purchase this machine for a period of two (2) to five (5) years with an additional payment of $30,000.00 upon delivery and acceptance of the new motorgrader. There will be no penalty for early payoff of machine and contract must contain a no -funding clause. The cost of the lease purchase document fees will not be paid by Calhoun County. Bidder must furnish a blank copy of the lease purchase contract along with the name of the financing company, contact person, and telephone number. Amount to be financed after trade-ins: $86,192.00 Less payment of $30,000.00: $56,192.00 First payment due one (1) year from date of delivery. 2 equal payments in arrears of $ 30,563.32 APR 5.80% 3 equal payemnts in arrears of $ 20,963.67 APR 5.85% 4 equal payments in arrears of $ 16,179.42 APR 5.90% 5 equal payemnts in arrears of $ APR Name of Financial Institution: ASSOCIATES COMMERCIAL CORP. • Contact Person: ED PLETZKY Telephone Number: 214-541-3313 1 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. • PROPOSALS - COURTHOUSE AIR CONDITIONING SYSTEM The following proposals were received for the Courthouse air conditioning system. Commissioner Finster will report back to the Court Friday, November 15,1996 with his recommendation. Fra,paut No. of PHONE A/C 512 — 552-2412 . 552-9707 Coastal Refrigeration 824 HWY. 35 BY-PASS PORT LAVACA,TEXAS77979 PROPOSAL SUBMITTED TO PHONE DATE Calhoun County Courthouse November 12, 1996 STREET JOB NAME 211 S. Ann Chiller replacement CITY. STATE AND ZIP CODE JOB LOCATION Port Lavaca Texas 77979 211 S. Ann ARCHITECT DATE OF PLANS JOB PHONE Port Lavaca. Texas 77979 We hereby submit specifications and estimates for AS PER BID SPECIFICATIONS........... Proposal #1 - Machine only................................................$36,826.92 Proposal #2 - Machine and installed turn -key job..........................$39,73S:96 Me 11raptlSr hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: Your option Payment to be made as follows: Upon job completion All material aguarantee0 to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from sbme specifiea. tions involving extra costs will be executed only upon written orders, and will become an extra charge aver and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by workmen'a compensation lnwranc,. rs ($ ,�,� i� Authorized Signature Note: This prop.,/1 may be withdrawn by us if not accepted within days. Ara,Vtattrr of f roVoEi l—The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Dale of Acceptance: Signature V d Hayes Electric Service ELECTRICAL & MM.A.C. CONTRACTORS 814 W. MAIN ST. PORT LAVACA, TEXAS 77979 PH. (512) 552-9538 FAX (512) 552-7443 License # TACLA004564C ** PROPOSAL ** Date: November 12, 1996 To: Calhoun County Commissioners Court 211 S. Ann Port Lavaca, Texas 77979 Re: Calhoun County Courthouse Chiller Replacement I. BID # 1 - Chiller Supplied Only We propose to furnish (1) CARRIER # 30GT100-6KA, 100 ton, "Flowtronic" air cooled chiller, with copper tube & copper fin condenser coil, cooler heater and five year manufacturers compressor warranty, freight included, for the sum of:....... ...........................$ 35,000.00 (.10 weeks delivery ) II. BID # 2 - Chiller Supplied .& Installed We propose to furnish & install (1) CARRIER # 30GT100-6KA, 100 ton, "Flowtrronic" air cooled chiller with copper tube & copper fin, condenser coil,, cooler heater; (flow switch and --five year manufacturers compressor warranty, for the —sum of: .......... ( • ............... \.. 5' QOl.t10_QS1a 10 weeks delivery ) III. BID # 3 - Chiller Supplied & Installed We propose to furnish & install (1) CARRIER # 30GT100-6KA, 100 ton, "Flowtronic" air cooled chiller, epoxy phenolic dip coated condenser coil, cooler heater, flow switch and five year manufacturers compressor warranty, for the sum of: 2 . weeks ...... delivery ..............................$ 41,000.00 ( ) Page 1 of 2 Bid Qualifications 1. Bid # 1 is for the specified chiller supplied only and shipped the courthouse. The bid does not include unloading. 2. Bids # 2 & # 3 are based upon Hayes Electric Service removing the existing chiller from the site an it be- coming our property. 3. Bids # 2 & # 3 include the replacement of the existing shut-off valves at the chiller. 4. Bids # 2 & # 3 include installing the new chiller elevated slighty for drainage and cleanability. S. For bids # 2 & 3 # we include a one year warranty from date of start-up,.to cover any defects in new materials or workmanship,Land this is in addition to the manufac- turers compressor warranty.-' Thank you for the opportunity to bid on this work. Should you have any questions regarding this proposal, please don't hesitat� to call me. Respectfully Submitted'By, HAYES ELECTRIC SERVICE , Partner i Page 2 of 2 SMITH ELECTRIC CO., INC. P.O. Box 174 210 E. Main St. r PORT LAVACA. TEXAS 77979 (512) 552-3300 or 552.5900 FAX(512) 552.4996 .CALHQUN... CO.UNTY COMMISSIONER:.-S..,CO.URT PORT ..LAVACA, ......TEXAS Me hereby submit specifications and esthnates for: . Proposal... #__1._.._Chiller told at (mot to ❑a ao la UU-U-VUE" Envelope PROPOSAL Page No. of pages JOB'm"'n9 . chiller replacement IO A'ATN CALHOUN COUNTY COURTHOUSE LA =1111111i 7979 . _..A...... Carrier.... F.latronic.....air...-.cooled..._ chiller ...._.Model...30GT-1.00-C6.-.KA.... Nominal 160 ton capacity. Copper condenser coils and fins, cooler... hea.te.r.,......electronic, .....expansion .....va.1.ve......and .......fiv.e.-year. compresser warranty. 460 volt 3 phase power. Field installed flow_.switch.__and._.cooler....... guards Ten.... weak..._delivery ....d.a.t.e. .............. _._ $ 41,095.25 B. Same specifications as A except coils will be aluminum and epoxy coated and_.de.livery._.date .....will -be ......three..._w.eeks........- $ 41,946.25 ...................... Proposal # 2 Chiller Installed. A. Carrier Flotron_ic air-cooled chiller. Model 30GT 100-C6-KA Nominal 100 ton capacity. Copper condenser coils and fins, cooler heater, electronic__expansion valve and......five.year compresser warranty. 460 volt 3 hase p power. Field installed flow switch and cooler guards Ten weeks delivery, Materials and labor to install for complete and operational _. system.--- -- - ---- - _ -- -- -.-.-- 4 ... 008 . S,Q B. Same specifications as. A ..except coils will be aluminum and epoxy coated and delivery date will be three weeks. -Materials and labor to install for complete and operational -- System------------------------------------------------- WE PROPOSE hereby to (umish material and labor —complete In accordance with these speci(lcallons, (or the sutgph payable as follows: dollars Upon como.letinn. Al maerlat Is gunrameed to he as epbclfled. All work to be comPleted In a workmanllke manner aevardtoG to standard Practices. Any zlterauon or deNatmn from above speclflrxtlore Involving Authorized enm costs will he cxaeuled only upon written orders. and will become an extm charge over Signature�� w the esnmarc. All agreements antingent upon strikes accidents or delays beyond al. Owner to parry fire. toniado, and other necessary Insurance. Our workers are roily NOTE: This proposal may be withdrawn �y Workmen s Cmnpensatmn Insumnce. by us If not accepted within 30 days. ACCEPTANCE OF PROPOSAL —The prices, speclllcatlons and conditions are satls(actory and are hereby accepted. You are authorized to • the work as specified. Payment will be made as outlined above. , Signature .+aw¢: s+�w /meaelin. c,um w„ voi 6aa.�a•wNe rat Signature Date SMITH ELECTRIC CO., INC. P.O. Box 174 210 E. Main St. PORT LAVACA, TEXAS 77979 (512) 552-3300 or 552.5900 FAX (512)552.4996 To: CALHOUN.COUNTY_.COMMISSIONEWS_...COURT, Page No. of Pages aox NAM e�rvo chiller replacement CALHOUN PORT.. LAVACA,.....TEXAS ._. I PORT We hereby submit sprellic 979 Proposal .# ..1 ..__Chiller _Only: .... > ......._A..._.Carrier Flotronic ..air-cooled._.chiller..... Model....30GT-100..-C67KA ._ _.. ... _ . Nominal 160 ton capacity. Copper condenser coils and fins, ...cooler._heater.,.....electronic....expansion ...valve-and-five...._year compresser warranty. 460 volt 3 phase power. Field installed _...... _..flow.._switch....and_.cooler....guards.....Ten .week -de livery... date....-.... B. Same specifications as A. except coils will be aluminum .._epoxy.. coated. -and. de livery__ date__ will be- three weeks..._ .._.. # 2_. Chiller Installed: $ 41,095.25 ........ .... . ................ and $ 41,946.25 A. Carrier..,_Flotronic air-cooled chiller. Model 30GT-100-C6-KA Nominal 100 ton capacity. Cnooer condenser coils and fins, cooler heater,_,.electronic _.expansion valve and'"fiv'e-yzai compresser warranty. 460 volt 3 phase power. Field installed flow switch and cooler guards. Ten weeks delivery..._,.. Materials and labor to install for complete and operational" system.-.------- --------- ---- $_1r008.50 I B. Same specifications.._as A. except._coils will be aluminum and.. epoxy coated and delivery date will be three weeks. - Materials and labor to install for complete and operational - system .------------------------------------------------$ 41,822.50 hereby to as in accordance sum or _ dollarsIS All mamnW Is guammcr i In t a as y aRclral NI work m tiormnpleted above a workmanlike manner amuNing m stanJanl prectt c>. Any alteration nr deNahun Irom aGrve spcclflcatlons Involving Authorized ex Ira costs will he axmutcd only upon win l ten urders. una will become an tatra charge over Signature y and aMuc the estinwm. All agreements contingent ut.o stnkes, accidents or delays beyond NOTE: This proposal may be withdrawn our oAby control. Ownrr to carry Ore, tornado. and other nmrnvry Insurance. Our workers are fully P p y cnuxnxl by Workmoi s Compenvuon Incur nrc. by us If not accepted within 30 days. ACCEPTANCE OF PROPOSAL — The prices. specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature :wc+aut ti L,mm. wu Olni Date Signature Dane so Judge Hartzog declare the Public Hearing concerning Tax Abatement for Formosa Plastics Open to the Public. Those signing in were John H. Burleson, H. Floyd, June Westerholm, Joe Wyatt, Juaniece Madden, Larry Dio, Sheila Westerholm, Sid McGinnis, Charlyn Finn, Louise Popplewell, and Rhonda G. Stastny. • Judge Hartzog wanted it made know that Jack Traylor had spoken earlier concerning the abatement. Judge Hartzog also stated that he had received the following Fax from Roger Galvan and others. TO THE HONORABLE JUDGE HARTZOG: MR. HARTZOG, FOR THg LAST SEVERAL YEARS MEXICAN AMERICAN GROUPS HAVE ENDORSE FORMOSA'S EXPANSION PLANS,INCLUDING ABATEMENTS. WE WERE PROMISED JOB.S.THIS HAS NOT MATERIALIZED IN THE NUMBERS REGAiDING MINORITIES. WE THEREFORE URGE Y U MR.HARTZOG AND THE COMMISSIONERS COURT THAT YOU DEMA D THAT FORMOSA CREATE A SCHOOL IN PORT LAVACA USING A Y OF OUR AVAILABLE FACILITIES FOR THE PURPOSE OF HAVING A OUR AND OPERATORS CLASS- .WITH THE STUDENTS B ING RESIDENTS OF PORT LAVACA, BEFORE YOU APPROVE THE NEX ASATRMF.NT. WE ASK THAT THIS CLASSES BE CONTINUOUS AS LO G AS THE ABATEMENTS ARE IN FORCE, THANK YQU FOR YOUR CROMBT ATTENTION. ROGER C. GALVAN ROLANDO REYES ROGER MARTINEZ RUDY RAMIREZ JOE L.MIRELES ARNOLD RANGEL DAVID LUGO Jack Wu then spoke to the Court at length concerning the Tax Abatements requested. He explained the benefits the county would receive by granting the tax abatements so they can proceed with their plans. He answered questions from the Court. County Auditor, Ben Comiskey spoke concerning the abatement and that he had always been in favor of Formosa and the county has benefited Formosa being here, but that he didn't think it should be 100% and then have to raise • taxes to take care of our shortfalls. Judge Hartzog continued the Public Hearing until Friday. MEMORIAL'MEDICAL CENTER - DECLARE TRANSDUCER SINGLE SOURCE A Motion was made by Commissioner Smith and seconded by Commissioner Belk to declare a V-4C and 4-2 Transducer for Acusan a single source item and authorize Memorial Medical to purchase same for $15,200.00. Commissioners Smith, Belk, Jurek, Finster and Judge Hartzog all voted in favor. Judge Hartzog stated an empployee had requested short term disability insurance by payroll deduction. June Westerholm appeared and explained the program to the Court and that the employee would pay all costs A Motion was made byyCommisskk Judge Hartzog and seconded by the cort at deductionner forJure countyhemployeesuforallow shortPtermldisability insurance. Judge Hartzog, Commissioners Jurek, Finster, Belk and Smith all voted in favor. The Court heard a report on Request for Proposals for engineering services received on Calhoun County's 1996 Texas Community Development Program (TCDP) Wastewater Improvements pro]]ect for the Crestview area and they reported proposals had been received from Testengeer Inc., G & W Engineers and Balusek-Frankson & Associates, and they will meet with Commissioner Finster to go over the proposals and they will report back with a recommendation Friday, November 15th. No action was taken. Henry Barber with EMS reported that Atzenhoffer Chevrolet was the low bidder for the Suburban to meet the specifications. Cardenas was low but didn't meet the specifications as they bid a GMC product and the specifications stated Chevrolet. The Court stated the specifications could not specify a brand name. A Motion was made by Commissioner Smith and seconded by Commissioner Jurek that the Court accept the low bid of Atzenhoffer Chevrolet on the 1997 CC31803 Chassis as they were the low bidder to meet specifications. Commissioner Smith, Jurek, Belk and Finster and Judge Hartzog all voted in favor. A motion was made by Commissioner Smith and seconded by Commissioner Belk, to re)ect all bids on the 1997 Suburban and re -bid them as a vehicle that meets specifications which will be specified but not brand. Bids will be opened at 10:00 A.M. November 27, 1996. Commissioners Smith, favor, Finster and Jurek and Judge Hartzog all voted in COUNTY PROPERTY- DECLARED AS SURPLUS SALVAGE A motion was made by Commissioner Belk and seconded by BatwinV Mower Commissioner etdeclare aseSurplus/Salvage. Commissioner Belk, Smith, Finster and Jurek and Judge Hartzog all voted in favor. • • • A Motion was made by Commissioner Finster and seconded by Commissioner Smith that the following Budget Amendments be approved. Commissioners Finster, Smith, Belk and Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 1 0 i/ 1 (Departmentmaking 4making this request) Date: %)A,,r. `l, 1 1 I request an amendment to the P 4 1� budget for the year following line items in my department: GL Account #_ O I-300-15- � Sao sad Amendment Account Name Amount Reason ------------------ ---------- Net change in total budget for this department is: Other remarks/justification: • f understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: 0-24 ata-t�q/' +G Date of Commissioners' Court approval: Dat-P .p.osted to General Ledger account(s): BUDGET AMENDMENT REQUESTI • To: Calhoun County Commissioners' Court From: Debt. Service Fled - (Department making this request) Date: 11/4/96 I request an amendment to the 1996 budget for the year following line items in my depattment: Amendment GL Account # Account Name Amount Reason ------------- --------------------- ---------- ------------------- Library Cert. of Oblig. 56-9500-6116 56-9500-6140 Hospital Bonds 57-9500-6116 57-9500-6140 Paying Agent Fees 143 Tax Collection Services (141) Paying Agent Fees Tax Collection Services Net change in total budget for this department is: Other remarks/justification: • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: - Date of Commissioners' Court approval: Dat-e pn.Sted to General Ledger account(s): • • IUVL6i I jIB14LAILiIa lvi;` OA- To: Calhoun County Commissioners' Court From: (Department making t1:is request) Date: I request an amendment to the me 9budget for the year following line items in my department: Amendment GL Account,� - Account -_!eme amount Reason Gl- �S�S GZl� i eLFPr�6,Je' vI - fsyo 6z�� i �L"PH) l c� - s� Ul'LLti4S-&99i m 150 n/a,2e -t- 30i.� G1-� S! D - r-rt9v5101 G�K GFFc. — -P4,-s-r 0J 5/13 �7S.��P Y� lKP AL r /0 7 Cti 01- S u-slU, So-6/U 0b2 01-4Sio-�/SG 7<Jr�a-re MFac,4c C71-'{'�I(?-lj�1S 1Nln R-f< JNf�LCFS i' RS �%W -uIA2D-6174 J JMIf e A), s,� Net change in total budget for this department is: $ �� Other remarks/justification: porn, 121996 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: .�a �• %r}--- _ Date of Commissioners' Court approval: Date posted to General Ledger account(s): • IILUUVGi tilj l.:ii a1(1!': Cli ti L��u c. �� To: Calhoun County Commissioners' Court • From: S eiZirF (Department making this request) Date: I request an amendment to the v3q(- budget for the year following line items in my department: Amendment GL Account Account Veme Amount . Reason �I(Puc, QhUcSicAc,s 1 (lnl:lvv2r�s ].SU� - SUN, Net change in total budget for this department is: Other remarks/justification! I understand that my budget cannot be amended as requested until Commissioners' court approval is obtained. ��' Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • To: Calhoun County Commissioners' Court From: (Department making tflis request) • Date: /I /„ f & Z request an amendment to the �T budget for the year following line items in my department: GL-Account-j_ dt47o-- 5)56 vl-4.S/o-F,sd7 ()I-c 'SA-51Di D r-r!S/a -6426 • -- Account vame m;sG /2PAc_ L}U PhDs � «r�s �hy�rcAc.s n/g,2a Net change in total budget for this department is: Other remarks/justification- Amendment -Amount-- . -r Saa. V"� T 07S 4N Reason 1 understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: � �I Date of Commissioners' Court approval: Date posted to General Ledger account (s): • • To: Calhoun County Commissioners, Court From: (Department making tkis request) Date: I request an amendment to the %917� budget for the year following line items in my department: GL Recount � U1��1Id-(O�S?1 Amendment Account Neme Amount �2Pri�! JG 2e .W Run li e,0n-, 2 . 6Ll�,P (0Da.00 Pa��y5" "sX---�-�— m k _ A/n:63 ec ,W c /pJl 4 7.57�. 0-b _ leAi � l'nn� j�n✓ec - 1h � 17 41.n y- 67�1+ Net change in total budget for this department is: Other remarks/justification: Reason -Q�- V�I \�I- I understand that my budget cannot be amended as requested until Commissioners' Court approval. is obtained. Signature of official/department head: — Date of Commissioners' Cout-t approval., Date posted to General Ledger account(s): • 0 DUDGE2 AMENDMENT REQUEST To: Calhoun Count Commissioners' Court From. I (Department making this request) Date: I L6 _9 G • I request an amendment to the J.C� (p budget for the year following line items in my department: GL Account # ------------- Y1-35ao -(10S --- Account -Name -------------- Net change in total budget for this department is: Other remarks/justification: Amendment Amount ------------- Q <L--Lx Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Qa.te posted to General Ledger account(s): BUDGET AMENDMENT REQUEST • I To: Calhoun County Commissioners' Court From: �C (Department making this request) Date: �' _ -1 _C! I request an amendment to the (Cc, budget for the year following line items in my department: Amendment GL Account # Account Name Amount 3a Iao� Reason ---------------- 0 Net change in total budget for this department is: Other remarks/justification: ntt � Z 1996 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): R, • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �� (��' A n c..4- n i o n (Dep rtm nt making this request) Date: I I _ 11 _9I I request an amendment to the 1f1 6 budget for the — (year) following line items in my department: Amendment GL -Account -#- ---Account-Name --- --- Amount Reason ------------------------------- ------------------- I�[o 5�10 Net change in total budget for this department is: Other remarks/justification: S b3 1 lzzz- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 91 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: a( a OT RG —S1^fl1a� (Departme t making this request) Date: It _ !S—q I request an amendment to the �(c budget for the year following line items in my department: GL Account J/ 01-ao3o - 49 n i Account Name ------------ ,SQ Net change in total budget for this department is: Other remarks/justification: Amendment Amount ------------- -1g Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: _ Date pasted to Genexal Ledger account(s): WE BUDGET AMENDMENT REQUEST •To: Calhoun County Commissioners' Court From: (Department making this request) Date: I ( I I request an amendment to the )CDC budget for the year following line items in my department: GL Account # QI-lo n-,49o-S "�to( • Amendment Account Name Amount Reason Net change in total budget for this department is: Other remarks/justification: 2 I I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' court approval: Date posted to General Ledger account(s): • - 93 BUDGET AMENDMENT REQUE6T To: Calhgancounty Commissioners' Court From: Q (Department making this-reque t) Date: Z/- I request an amendment to the budget for the year following line items in my department: Amendment GL Account, Account Name ---------- "- --'-- " ---'---' Amount Reason --- ------- -------" ------ Net change in total budget for this department is: Other remarks/justification: ,. F I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head,:. Date of Commissioners' Court approval: Date posted to General Ledger,account(s): C] 94 BUDGET AMENDMENT REQUEST I • To: Calhoun CouJntyF Commissioners' ncourt From: (Department making thios request) Date: 1I_ I o I request an amendment to the 19� 4 budget for the year following line items in my department: GL Account i{ U{-�l5�ll-�a.ao Account Name Net change in total budget for this department is: Other remarks/justification: S Amendment Amount Reason ------------ ------------------- ,300 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 95 • IBUDGET AMENDMENT REQUEST To: Calhoun County commissioners' Court From: (Department making this request) Date: I14d 91� I request an amendment to the I 9,q U budget for the year following line items in my department: GL Account }{ Account Name d l Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason J 3 �\ L understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date {posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun Countycommissioners' Court From:r �l(i r[• p uctfQ I x n� �i�JAUM '�-CLl-U1 rti1 (Department making this request) Date:---7--1 �n I request an amendment to the {LIfl budget for the following line items ar in my department: GL-Account J/ Account Name Amendment --- - ___-- Amount ----------^--- -__ Reason 0�-5 oI��---------- ------------------- ' G lamb J QePh,nPh,�y� --1 Net change in total budget for this department is: $ Other remarks /justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): COUNTY CLERK - COUNTY TREASURER - J.P. 3- J.P. 4- J.P. 5 MONTHLY REPORTS The County Clerk, County Treasurer, J.P. #3, J.P. #A, J.P. #5 presented their monthly reports for October, 1996 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Smith that said reports be approved. Commissioners Finster, Smith, Belk and Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $331,921.48 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster, seconded by Commissioner Smith that said claims be approved for payment. : Commissioners Finster, Smith, Belk and Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,430.86 for the Hospital Indigent Health care Fund were vresented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Finster that said claims be approved for payment. j ACCOUNTS ALLOWED - COUNTY A Motion was made by Commissioner Finster and seconded by Commissioner Belk to approve the following Invoice from Central Power & Light Co. in the amount of $147.99 for service for the county fair. Commissioners Finster, Belk, Smith and Jurek and Judge Hartzog all voted in favor. THE COURT RECESSED UNTIL FRIDAY, NOVEMBER 15, 1996. i REGULAR NOVEMBER TERM THE STATE OF TEXAS 5 S COUNTY OF CALHOUN S HELD NOVEMBER 15, 1996 BE IT REMEMBERED, that on this the 15th day of November, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: • Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - MAINTAINERIMOTOR GRADER -PCT. #4 A Motion was made by Commissioner Finster and seconded by Commissioner Smith that the bid for a Maintainer, Motor - Grader for Precinct #4 be awarded to Anderson Machinery in the amount of $82,715.00 with trade in as they were the low bidder to meet the specifications. Commissioner Finster, Smith, Belk and Jurek and Judge Hartzog all voted in favor (Bids were in November 12 Minutes Vol. 16, Pages 62-65). MA • BIDS AND PROPOSALS - AIR CONDITIONING;_-_ COURTHOUSE After reviewing the proposals presented November 12, 1996 (recorded in Vol. 16 Pages 76-80 of the Minutes), a Motion was made by Commissioner Finster and seconded by Commissioner Belk that the proposal of Coastal Refrigeration Co. in the amount of $39,735.96, the low bidder, be accepted. A Motion was made by Commissioner Belk and seconded by Commissioner Finster to authorize Golden Crescent Regional Planning Commission to make a Grant application to the Texas Coastal Management Plan Program to fund a Reconnaissance -Leval Assessment of Erosion Mitigation Options for the Magnolia Beach area. The match would be upwards of $10,000.00 for the County. Commissioners Belk, Finster, Smith and Jurek all voted in favor. A motion was made by Commissioner Finster and seconded by Judge Hartzog that Robbie Gregory be named as chairman for a committee to study the Adopt a Shoreline and Birding Walkway for Saluria Bayou program. Commissioners Finster, Belk, Smith, Jurek and Judge Hartzog all voted in favor. EMERGENCY MANAGEMENT PLAN - LETTER OF CONQRATULATIONS Judge Hartzog read the following letter to William Zwerschke and requested it be placed in the minutes. DIVISION OF EMERGENCY MANAGEMENT TEXAS DEPARTMENT OF PUBLIC SAFETY DUDLEY M. THOMAS 5805 N. LAMAR BLVD. — BOX 4087 — AUSTIN, TEXAS 78773-0001 Director GEORGE W. BUSH Duty hours 512/424-2138 TOM MILL WEE Governor Nonduty hours 512/424-2000 FAX S12/424-2444 Coordinator William Zwerschke 10/29/96 Calhoun County Emergency Management 211 S Ann Rm 108 Port Lavaca Tx 77979 Dear William Zwerschke: A periodic review of your jurisdiction's emergency management plan was recently completed as required by the Texas Disaster Act of 1975, as amended, (V.T.C.A. Chapter 418). This review was based upon the emergency management planning standards and criteria adopted by this Division and revealed that your jurisdiction has met all required emergency management • planning standards. I applaud your community's efforts of providing its citizens with a comprehensive emergency management plan that is consistent with the Texas Disaster Act of 1975, as amended and Federal HAZMAT requirements contained in 42 U.S. Code 11001. Tom Millwee State Coordinator cc: RLO M� E Judge Hartzog informed the Court as to the terms he and , Commissioner Finster had worked out with Formosa still awaiting the approval of Formosa's management. Several members of the audience commented; Commissioner elect W. H. Floyd, Jim Shepphard, David Gann, Bill Bauer, Jr. Larry Dio, Atty., Mr. McDonald with Coastal Title Co., Russell Cain, Charles Zirklebach, Mayor Pro-tem, Commissioner Franklin Jurek stated he thought the public needed more information; that most of the public he had talked to were unhappy about the abatement. After as lot of discussion, A Motion was made by Judge Hartzog and seconded by Commissioner Finster that the Court allow Judge Hartzog and Commissioner Finster tooffer the following to Formosa: That $1,000,000.00 be paid to Calhoun Count* in the form of $200,000.00 a year for 5 years, beginning in 1997 payable on or before 1-31-97; Formosa would pay off the Tax Anticipation Notes as per the schedule which would come to $4,250,000.00 which would make a total of $5,250,000.00 in gifts to the county, the county would negate the 3 year extension of Tax Abatement, and grant the $101,000,000.00 abatement beginning 1-1-98 for seven (7) pears and the $650,000,000.00 abatement subject to whether it conforms to the attorney's approval, beginning 1-1-99 for 8 years. The 35% residency requirement would stay in force but the management incentive would increase . to 5% for plant manager or equilvalent and 5% for operations manager or equivalent. Judge Hartzog, Commissioners Finster, Smith, Belk, and Jurek all voted in favor. The Court to return November 27th, 1996 for further action. REPORT ON REVIEW FOR PROPOSALS FOR ENGINEERING SERVICES FOR WASTEWATER IMPROVEMENT - CRESTVIEW AREA It was reported that proposals were received from Balusek, G & W Engineers and Testengeer, Inc. Since Testengeer said they would try to be under construction by May, 1997 and G & W Engineers said they would bid out in May, 1997 which puts construction around June or July. Due to the urgency of the project and recommendation of Commissioner Finster it was decided to go with Testengeer, Inc. A Motion was made by Commissioner Finster and seconded by Commissioner Smith to accept the proposal of Testengeer and authorize the County Judge or his designee to enter into contract negotiations with Testengeer. Should a • settlement not be reached, we should cease negotiations and go into negotiations with G & W Engineers. Judge Hartzog, Commissioners Finster, Belk, Smith and Jurek all voted in favor. SHERIFF AND J.P. PCT. TWO MONTHLY REPORTS The Sheriff and J.P. Pct. #2 presented their monthly reports for October and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Smith that said reports be approved. Commissioners Finster, Smith, Belk and Jurek and Judge Hartzog all voted in favor. 100 r� A Motion was made by Commissioner Smith and seconded by Commissioner Finster that the following Budget Amendments be approved. Commissioners Smith, Finster, Belk, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: S A (Depa tment making this request) Date: 1 f _ I request an amendment to the � q CI( budget for the yyea`r) following line items in my department: Amendment GL Account # Account Name Amount -------------------------------------------- • ��-�h�o-� l05 ' I �5 Net change in total budget for this department is: S r ------------- Other remarks/justification: Reason ------------------- • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): JAM 11 BUDGET AMENDMENT REQUEST To: CaT"L) un County Commissioners' Court From: bo (Departmen making this request) Date: i _ I L(_C+� I request an amendment to the lct budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason o AP Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is V2 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: , I_[Ll_9l • I request an amendment to the ( 61budget for the year following line items in my department: GL Account # OL-QJ 143- L 1o6 45m GLF�o 6 33j-- Amendment Account Name Amount .�l Iye�L�irw a . t�tf 3 L 114 — I Net change in total budget for this department is: Other remarks/justification: — v Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 103 Liu ILLY fair li[9 L. iix Al U To: Calhoun County Commissioners' Court From: (Department making t�is request) Date: , l %2 ,C/ / I request an amendment to the 115.16 budget for the year following line items in my department! Amendment GL Account l Account :tame _ Amount + / U-P--- L Net change in total budget for this department is: $ Other remarks/justification: _ ^ Reason C El I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C, • 104 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: i�rar r (Departm nt making this request) • Date: I request an amendment to the budget for the year following line items in my department: GL Account # CJ 6 �un �nllI la 3io �4O�F `750 1 Account Name 1)LA-eS i 1�I �ru I L�;�� Lin z 1+k � o-1-vvt11ti,, r r� MGCN� nP, lylru��-� �.�brc-rU �oGKS Net change in total budget for this department is: Other remarks/justification: Amendment Amount CJ ---��y-9-°-� .3 O� --Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date: of Commissioners' Court approval: % Date posted to General Ledger account(s): f 105 • BUDGET AMENDMENT REQUEST To: Calhoun County Commnis/sioners' Court 11 From: ,Qk1 P�LrY�CC-IL� / AL,,Am WL �gy`�a% (Dep rtment making thi request) Date: II-r- -9� I request an amendment to the 11�CIG budget for the following line items in my department: GL Account # o 1 5�3� —(a l o `f 0.1 Apo- 9113 Account Name �ndraQ �zsw Net change in total budget for this department is: other remarks/justification: P Reason Amendment Am��o''uuontt(�� 11II I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): iOG BUDGET AMENDMENT REQUEST To: • Cal(l.t r�h�o)un County Commissioners' Court /.� � From: JJ_ (Department making his request) Date: 11—Q —9 I request an amendment to the 199 (p budget for the year following line items in my department: /�GL Account # U 1-1!: o6-6)-a( 01-01')C,-ap`j0 • Account Name ---------- Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount a� -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • - JL07 BUDGET AMENDMENT REQUEiTll To: Calhoun County Commissioners' Court From: vLALk-cti: A (uADq ,WkV+ (Departme t making this request) Date: 11-- 1 qAL I request an amendment to the Igg G budget for the year following line items in my department: Amendment GL Account Account Name Amount ---------------- ---------------------------- nI-g505-1.30-1 L QQ a? y3 Net change in total budget for this department is: Other remarks/justification: Reason • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date. of Commissioners' Court approval: • Date posted to General Ledger account(s): i i MJDBKT AMENDMENT REW"T To: Calhoun Ca ty Cam�1 Sssloners• Court From: `cd OU-V'- Lotti�-f`i P R LAVACA FIRE �T rfo�e0� IDepaLL mant making this request) Date: NOVEMBEH115.1996 1 request an am*dment to the ___ Lg94-__ budget for the (year) following line items in my department: Amendment uL Account M Account Name Amount Reason vLt'�11.'.rMll.1.q.�. '.1Mbr4tV�.1.11\.M7.1.M,... LY911.ry1r410r-11V4 vh\11.�Lb�.�Yti41.Y-.V .I�r 01-45-16-6521 SERVICES (_tp_5a.5 ) PURCHASE BUNKER GEAR 01-45-16-7305 TURN OUT GEAR t $2,59'rj BUNKER GEAR n Not change in to�ial budget for this department si t( eoefee�Q mow... Other remarkslju tification: WE ARE REQUESTINGHE ABOVE TRANSFER TO PURCHASE 5 BUNKER PANTS. 5 BUNKER COATS, 5 BUNKER S!U1 PENDERS, 5 BOOTS, 5 GEAR BAGS. I understand tha my budget Cannot be amended as. requested until Commissioners* C rt approval is obtained. Signature of offlicial/department head: Date of Commissioners' Court approval: Date posted to QMnsral Ledger 4CCaunt(S): Ted c19v ESS ZIG :01 S9TTZS9ZTS 1N3Wi8bd3Q 3813 tl�tllttll 180d 01*1 96, CT OON 0 e BUDGET AMENDMENT REQUEST To: Calh n County Commissioners' Court From: -� 3 (Department making this request) Date: J J! I q—c]j(^ I request an amendment to the budget for the following line items in my detm) partent: GL Account # p - 5�) 3 --T361 51/ Account Name u Net change in total budget for this department is: Other remarks/justification: E Amendment ___Amount _ Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date -Of Commissioners' Court approval: Date posted to General Ledger account(s): 17J 0 ACCOUNTS ALLOWED - COUNTY C: 0 4 Claims totaling $34,160.6a were presented by the County Treasurer and after reading and verifying same, a Motion made by Connnissioner Sinith and seconded by Conunissioner Finster that said claims be approved for payment. Conunissioners Smith, Finster, Belk and Jurek and Judge Hartzog all voted in favor. APPROVAL OF MINUTES A Motion was made by Commissioner Smith and seconded by Commissioner Finster that the minutes of October 14, 1996 be approved. Conunissioners Smith, Finster, Mikula and Belk and Judge Hartzog all voted in favor. Howar G. Elartzog County Judge Leroy ➢e Commissioner, Pct. 1 Fran in Jure Commissioner, Pct. 2 THE COURT ADJOURNED. SPECIAL NOVEMBER TERM THE STATE OF TEXAS § COUNTY OF CALHOUN § IieI en J. 1 1 1 i 1 Commissioner, Pct. 3 Kennet W. Finster Commissioner, Pct. 4 Marlene Pau County Clerk HELD NOVEMBER 27, 1996 BE IT REMEMBERED, that on this the 27th day of November, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek Helen J. Smith Kenneth W. Finster Shirley Foester County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 Deputy County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. 111 APPROVAL OF MINUTES A Motion was made by Commissioner Belk and seconded by Commissioner Finster that the minutes of October 18, 1996 and October 31, 1996 be approved. Commissioners Belk, Finster, Smith and Jurek and Judge Hartzog all voted in favor. Howar G. Hartzog County Judge Leroy Belk Commissioner, Pct. 1 Fran in Jure Commissioner, Pct. 2 Helen J. Smit Commissioner, Pct. 3 Kenneth W. Finster Commissioner, Pct. 4 Mar ene Pau County Clerk TAX ABATEMENT_- FORMOSA PLASTICS TEXAS Tom Garner, Attorney'stated the Tax Abatement agreement was not quite completed, and asked this be tabled until December 9, 1996 meeting. No action was taken by the Court. COUNTY AIRPORT - MANAGER CONTRACT & FIXED BASE OPERATION LEASE AGREEMENT A Motion was made by Judge Hartzog and seconded by Commissioner Smith to extend the contract of Mrs. Charlene Rawlings, manager of the airport for an additional two years. Judge Hartzog, Commissioners Smith, Belk, Jurek and Finster all voted in favor. HEALTH AUTHORITY - CALHOUN COUNTY A Motion was made by Commissioner Belk and seconded by Commissioner Finster to appoint Dr. Lainie Benson as Health authority for one year. Commissioners Belk, Finster, Smith and Jurek all voted in favor. CONTRACT - TEXAS DEPARTMENT OF HEALTH FOR TITLE V GRANT A Motion was made by Commissioner Belk and seconded by Commissioner Finster to aperove the contract with Texas Department of Health for Title V Grant and authorize the County Judge to sign the contract: Commissioners Belk, Finster, Smith and Jurek all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Belk to adopt the following Resolution authorizing the depository signators for the County's 1996 Texas Community Development Block Grant for Waste- water System Improvements in the Crestview area of Calhoun County, and authorize the County Judge to sign. Commissioners Finster, Belk, Smith and Jurek and Judge Hartzog all voted in favor. 0 • s 112 RESOLUTION A RESOLUTION OF THE COMMISSIONERS COURT OF THE COUNTY OF CALHOUN, • TEXAS, AUTHORIZING THE DEPOSITORY SIGNATORS FOR THE COUNTY'S 1996 TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT (CONTRACT a 716141) FOR WASTEWATER SYSTEM IMPROVEMENTS IN THE CRESTVIEW AREA OF CALHOUN COUNTY. WHEREAS, the Commissioner's Court of the County of Calhoun has received a grant from the Texas Department of Housing and .Community Affairs (TDHCA) to complete wastewater improvements in the Crestview Area of Calhoun County. This grant will provide a suitable living environment and expand economic opportunities, principally for persons of low/moderate income; and WHEREAS, it is a requirement of the TDHCA that Signators be designated/authorized by the Commissioner's Court for signing of documents related to the drawdown of funds under this program. NOW THEREFORE, BE it Resolved by the Commissioner's Court of the County of Calhoun, Texas: 1. That the Commissioner's Court directs and designates the County Judge, County Auditor and County Treasurer as the Signators for completing State of Texas Purchase Vouchers and Requests for Advance/Reimbursement under this project. Also, that the County Judge is authorized to act in all matters in connection with • this grant. — — PASSED AND APPROVED by the Commissioner's Court of the County of Calhoun, Texas this 27th day of November , 1996. Ole County Judge ATTEST: Marl ne Paul County Cler JL13 CONTRACT -ENGINEERING SERVICES TCDP GRANT FOR CRESTVIEW A Motion was made by Commissioner Finster and seconded by Commissioner Smith to approve the contract with Testengeer, Inc. for engineering services for Calhoun County's 1996 Texas Community Development Program wastewater Improvement Grant for the Crestview area and authorize County Judge to sign, CONTRACT BETWEEN THE COUNTY OF CALHOUN AND TESTENGEER, INC. 4 PART I -AGREEMENT THIS AGREEMENT, ENTERED INTO this 27th day of November , 1996, by and between the County of Calhoun State of Texas (hereinafter referred to as the "County"), acting herein by Judge Howard G. Hartzog hereunto duly authorized, and Testengeer. Inc. (hereinafter referred to as "Engineer"), acting herein by Byron L. Cumberland , President, hereunto duly authorized. WITNESSETH THAT: WHEREAS, the County desires to implement a community development program wastewater improvement grant on behalf of the Crestview area of Calhoun County, under the general direction of the Texas Community Development Program (TCDP); and, WHEREAS, the County desires to engage Testengeer, Inc. to render certain services in connection with its TCDP wastewater improvements grant. NOW, THEREFORE, the parties do mutually agree as follows: Scope of Services. Part II, Scope of Services, is hereby incorporated by reference into this Agreement. 2. Time of Performance. The services of the Engineer shall commence on November 27, 1996. All of the services required and performed hereunder shall be completed in a manner consistent with TCDP guidelines. In any event, all of the services required and performed hereunder shall be completed in accordance with TCDP guidelines. Access to Information. It is agreed that all information, data, reports, records and maps as are existing, available and necessary for carrying out the work outlined above shall be furnished to the Engineer by the County and its agencies. No charge will be made to the Engineer for such information and the County and its agencies will cooperate with the Engineer in every way possible to facilitate the performance of the work described in the contract. 4. Compensation and Method of Payment. The maximum amount of compensation and reimbursement to be paid hereunder shall not exceed Fifty Thousand Dollars ($50.000.00 , Payment to the Engineer shall be based on satisfactory completion of identified milestones in Part III - Payment Schedule of this contract. 1 C • 114 5. Indemnification. The Engineer shall comply with the requirements of all applicable laws, rules, and regulations and shall exonerate, indemnify, and hold harmless the County and • its agency members from and against them, and shall assume full responsibility for payments of Federal, State and local taxes on contributions imposed or required under the Social Security, workmen's compensation and income tax laws. 6. Miscellaneous Provisions. a. This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in the County of Calhoun Texas. b. This Agreement shall be binding upon and ensure to the benefit of the parties hereto and their respective heirs, executors, administrators, legal representatives, successors and assigns where permitted by this Agreement. c. In any case one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions thereof and this Agreement shall not be construed as if such invalid, illegal or unenforceable provision had never been contained herein. d. If any action at law or inequity is necessary to enforce or interpret the terms of this • Agreement, the prevailing parry shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. e. This Agreement may be amended by mutual agreement of the parties hereto and in writing to be attached to and incorporated into this Agreement. Terms and Conditions. This Contract is subject to the provisions entitled Part IV - Terms and Conditions and attached hereto and incorporated by reference herein. IN WITNESS WHEREOF, Testengeer, Inc. and the _County of Calhoun Texas, have executed this Contract as of this 27th day of November , 1996. COUNTY Oi CALHOUN, TEX9S TESTENGEER, INC. H6w*TG. H • County Judge Pi . l!' i _ B on L. Cumberland President MOP P REPRESENTATIVE TODD HUNTER - LETTER OF SUPPORT A motion was made by Commissioner Finster and seconded by Commissioner Smith that the County Judge write a letter to the Governor supporting the Appointment of Representative Todd Hunter to the Texas Transportation Commission. Commissioners Finster, Smith, Belk, Jurek and Judge Hartzog all voted in favor. GENERAL DISCUSSION OF COUNTY MATTERS - JOE LAWHN Joe Lawhn appeared before the Court concerning some problem he had at Memorial Medical Center when he was in the Emergency Room in January, 1995 where they administered medication that sent him into convulsions and has prohibited him from working and caused him to be in bad health since that time. He says he contacted the hospital and got a letter stating he should contact an attorney. He said he had contacted attorneys and no one would take his case. He was asked what he expected as a settlement and said $400,000.00, enough to keep him out of a nursing home. Judge said he would suggest to the Hospital Board that they listen to the complaint. Judge said he would ask Mr. Bybee to issue and invitation to him to the next board meeting. No action was taken by the Court. INSURANCE - LETTER FROM ITT HARTFORD County Auditor, Ben Comiskey, read from ITT Hartford to the Court an placed in the minutes. No action It UJI m;� vl�� ITT HARTFORD November 15, 1996 Mr. Ben Comisky, County Auditor Calhoun County 211 S. Ann St. Port Lavaca, TX 77979 the following letter d Judge Hartzog wanted it was taken by the Court. Texas Regional Office 450 Gears Road, Suite 500 Houston, TX 77067-4535 P0. Box 4611 Houston, TX 77210-4611 Telephone (713) 874-9600 RE: Property 65UENGQ8483 07/17/96-97 Dear Mr. Comisky: The purpose of our October 30, 1996 visit was to: • Develop information about the size and characteristics of your county operations. • Study the loss control management components and practices you now use to prevent losses. • Review your Property loss experience. • Consult with you about recommended practices to prevent losses. The time and assistance of Charles Crober, Maintenance Supervisor and Larry Pointer, Director of Facilities Management is appreciated. Accident and Loss History: The only significant loss reported was a fire which damaged the announcers booth at the county fair grounds. The cause of the loss was not determined. Operation Observations and Consultation: We developed the following key points during our discussions and observations of your operation: • Overall maintenance, inspection and housekeeping of the courthouse and library were found to be satisfactory. Storage practices were found to be excellent with any significant amounts of fiammables or other materials stored outside. The our reports are based upon observations or information available at the time of surveys which may not discover all hazards. We cannot warrant sal_ery health or compliance with any rule or regulation. We can only assist you in Tingling your responsibility in controlling accidents. Loss Control Oeparment • • Form SRE-070 1 Kne ITT Hartford Insurance Group Hanford fire Insurance Company and its Affiliates Hanford Plata. Hanford, Conneclicm 06115 0 Calhoun County Page 2 building is protected by a central station fire alarm system and is also equipped with an emergency generator for back up power in the event of a power outage. The Sheriffs department also occupies the courthouse 24 hours per day. • The old jail has been boarded up and the county is in the process of locating funds for restoration. As discussed with Mr. Crober, the building masonry has deteriorated and requires substantial remedial work before the building can be utilized. • The hospital was completely renovated in 1993 and is in excellent condition. The building is protected by a wet pipe sprinkler system that is tested on a regular basis to provide assurances that it is operational. Overall maintenance and housekeeping throughout the facility was excellent at the time of my visit. The hospital has recently purchased a local one story shopping mall which will be converted at a later date to medical offices and clinics for local physicians. The building is currently only partially occupied. The building appears to be adequately maintained. Loss Control Recommendations: No loss control recommendations are being submitted as the result of this visit. Future Visits: No further visits are planned for your location unless you request service or experience a large loss. Please call me if you need assistance with any loss control problem. You can reach me at (210)-681-8400. My extension is 2374. If you call and I am not available, please leave a message. I will return your call as soon as possible. Sincerely, Bruce A. Maurer Loss Control Consultant Hartford Lloyd's Insurance Company cc: ANCO Insurance Agency A Motion was made by Commissioner Finster and seconded by Commissioner Jurek that the following Budget Amendments be approved. Commissioners Finster, Jurek, Smith and Belk and Judge Hartzog all voted in favor. 117 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: dJ A (Department making this request) Date: I I_ �-1-C1t, I request an amendment to the Iqq budget for the year following line items in my department: GL-Account-#- Amendment Account Name Amount \h�m nti. a ti 1000 Net change in total budget for this department is: Other remarks/justification: Reason NOV 2 7 1996 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • U r BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: C`e/t4�/ (Depart ent making this request) Date: ) ( —rA6 AL I request an amendment to the (year) budget for the following line items in my depattment: GL Account # • n1-�5�o-�ill3 Amendment Account Name Amount ------------------ ------------- JS Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Da-te p.nsted to General Ledger account(s)- E BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Debt Service Fund -Tax Anticipation Notes (Department making this request) Date: 11/26/96 I request an amendment to the 1996 budget for the year following line items in my department: GL Account # 01 9000 9259 O1 1525 4920 59 9000 9101 5�1-q coo - Amendment ---Account Name -- Amount-- - ----Reason Transfer to Debt Service -TANS 67,4 60 Group Insurance (67,4pp; Transfer from General Fund (67,yo,,,) Net change in total budget for this department is: Other remarks/justification: --0-- General Fund Debt Service -TANS I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 Izo ! - BUDGET AMENDMENT REQUEST � To: Calhoun County Commissioners' Court From: (Department making this request) Date: 'I IJL-9(e I request an amendment to the 1619 G budget for the year following line items in my department: Amendment GL Account /} Account Name Amount -------------------------------------------- Cl -�O I � — L{70.�J •_JQ �n,L�rl �.� CUn11n� � O � ! Net change in total budget for this department is: Other remarks/ just iEication: S —0 Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Daze posted to General Ledger account(s): JLZI- BUAGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: J�N ( ' _ � o (Department making this request) Date: 1 I request an amendment to the I6 budget for the year following line items in my department: GL Account # of -36 15 —6o t 11 Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount i o� Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • r� u 122 • IIUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ion W ri�luyli6��W/ l .nuc t (Department making this request) Date: V l —a(_V _G b I request an amendment to the f� budget for the year following line items in my department: GL Acoount # OI-i�ln—c�yao Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount $ Reason I understand that my budget cannot be amended as requesl'ed until Commissioners' Court approval is obtained. • Signature of official/department head: Date of Commissioners' Court approval: Dare pasted to General Ledger account(s): 123 BODOET AKRYmt=T REQOEBT To: Calhoun County Commissioners, Court From: 0' L9-c_� (Department making this request) Date: I request an amendment to the / Co budget for the following line items in .my department: OL Account_/, oi�s-io �aa� Account Name Not change.in total budget for this department iaet. Other remarks/Justifibation: Amendment __ amount 400 - oo S00 - UCH --Reason _----- • I understand that my budget cannot be amended as reque t until Commissioners, Court approval is obtained. Signature of official/department headt • Date of ,Commissioners' Court approval: Date posted to General Ledger account(s): J24 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: p ( partment making this request) Date: I -aG Cl( I request an amendment to the C, budget for the year following line items in my department: GL Account f{ 01-Jn35 -(030 -7 0 1 - In 36- (,4 .10 Account Name ------------------ Net change in total budget for this department is: Other remarks/justification: Amendment Amount Q Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 125 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: y�(Department making this request) Date: I request an amendment to the _ 1 9 I budget for the following line items yer in my department: GL Account-# b531 5�t3 L �31 !o _- Account Name Amendment Amount 19 ct> too po Net ohange in total budget for this department is: other remarks/justification: E. --Reason n L.J I understand that my budget cannot be amended as requested until Commissioners. Court approval is obtained. y y� Signature of official/department head: Date of .Commissioners' Court approval: V Date posted to General Ledger account(s): • 11�e L` HUDGE7 AMENDMENT REQUEST To: Calhoun County Commission er s' Court From: &�/L"U (Department ma<ing this request) Date: 'f a h q / I request an amendment to the ... L !_ t � budget for the (year) following line items in my department: Amendment GL Account H Account Name Amount Reason 1111111111111 111111111111111111 1111h 11yN 1111 1111111111111111111 0I-a5-05-76D2, A�ito � n. �IOC7.00 tDl-MI5- 05-5101 et �00, 00 Net change in total budget -tor this department is: Other remarks/justification: i understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: GtJ Date posted to General Ledger account(s): JL2 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court From: 1G4 L Cvl l (Depa tme t maki g this request) Date: I request an amendment to the JC(� - budget for the — (year) following line items in my department: Amendment GL Account Account Name Amount Reason ------------- --- -------- ------- ------------- ------------------- Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C7 • 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (D partment making this request) Date: H _1 1 I G I request an amendment to the (ctcf— budget for the yeea`k - following line items in my department: GL Account la�ao Amendment -- Account Name Amount Reason n ------ _ 3� Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained.. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): :7 129 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: FLOODPLAIQ ADMWISTTR4 MO (Department making this request) Date: '�--zo-q(o I request an amendment to the `'1"1� _ budget for the (year) following line items in my department: Amendment 61. Account 4 Account Name Amount Y Y11111YYYYYI 1YYY111YY11YYYMIYY 111Y111Y11Y11 01-�5-t�5-t�2iO "TcLcPI-lo�c SE�.v►c�s 50,00 01-Ll5-(6AD121 R)STNGG 50,00 Net change in total budget for this department is: Other remarks/justification: Reason Y L1'�111YY1YYY1Y11 Yti �av�rz Cosh- of POSTS-lGL= M�T�1� • TZC NTAL . I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: l�cJ mac' C/ Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (' la� O W - U Un�"i�Q/ x9n. --- - - 11 - (DepartmeAt making this request) Date: ) I request an amendment to the C/fit tp budget for the year following line items in my department: GL Account # Account Name AmendmentAmount Reason -Ad U� NOV 2 7 1996 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: . Date posted to General Ledger account(s): 131 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioner's' ,Court From: I IC�1 Vo V�ItJI (Department making Yhis request) Date: I request an amendment to the budget for the ea following line items in my department: GL Account # _Account -Name --- Amendment Amount l0 c_�c� � ;©.W -- - -Reason fPSXAirS 0 Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. �/ �J n Signature of official/department head: 1/� C, Date of Commissioners' Court approval: i Date posted to General Ledger account(s): 132 BUDGET AMENDMENT REQUEST I To: Calhoun County (Commissioners' Court From: 1 I 1 _ 1_ (Department making this request) Date: ( I a� Cl � I request an amendment to the I 'ICI(Q budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- - —---------------------------- (01 -Go-O iv I ).o 47g3 Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): r J 133 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court QFrom: -i-4� s )UI.� (Department making this request) Date: '+_a�_CI(x I request an amendment to the 199(-p budget for the year following line items in my department: GL_Account_ 630q ___Account Name Amendment Amount Reason L Net change in total budget for this department is: Other remarks/justification: S I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): J34 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Depart ent making this request) Date: ' I—ofGAI I request an amendment to the t ) budget for the year following line items in my department: GL Account # Ql-45yo_44105 (,q6t _LQg99 (fl55D Amendment Account Name Amount Reason Net change in total budget for this department is: Other remarks/justification: $ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • r Er; BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: R e-) pc-t (Department making this request) Date: _ I-jf5 — 1 6 I request an amendment to the Iq budget for the year following line items in my department: Amendment GL Account Account Name Amount ------------- ------------------ ------------- Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested un it Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ,r u • 136 11 BUDGET AMENDMENT REQUESTI To: Calhoun County Commissioners' Court From: �-k d I C_%t (Department making this request) Date: f I I request an amendment to the -If� budget for the year following line items in my department: Amendment GL Account # Account Name Amount h�01 Net change in total budget •for this department is: other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $532,208.11 were presented by the County • Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith, seconded by Commissioner Jurek that said claims be approved for payment. Judge Hartzog, Commissioners Smith, Jurek, Belk and Finster all voted in favor. 137 ACCOUNTS ALLOWED - HOSPITAL Claims totaling $71,482.49 for the hospital Indigent Healthcare Fund and Hospital operating bills in the amount of $1,083,411.61 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Smith, Jurek, Finster and Belk and Judge Hartzog all voted in favor. A Motion was made by Commissioner Smith and seconded by Judge Hartzog to pay the invoice from Miner Company for repairs to Waste Management's trash compactor in the amount of $2,830.16. Commissioners Smith, Belk, Finster and Jurek and Judge Hartzog all voted in favor. THE COURT ADJOURNED. REGULAR DECEMBER TERM THE STATE OF TEXAS 5 COUNTY OF CALHOUN § HELD DECEMBER 9, 1996 BE IT REMEMBERED, that on this the 9th day of December, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - FUEL The following bids were received for fuel for the period from beginning December 15, 1996 to January 15, 19971 and after reviewing said bids a Motion was made by Commissioner Finster and seconded by Commissioner Belk to accept the low bid of Diebel Oil Co., Inc. Commissioners Finster, Belk, Smith and Jurek and Judge Hartzog all voted in favor. • • • 138 • FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ �7 X 3800 = $_:;1� e? PREMIUM UNLEADED GASOLINE $ •g: X 4000 - s3as:�'nh DIESEL FUEL (LOW SULFUR) $_.RN__ X 2500 TOTAL BID PRICE $ D O THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING DECEMBER 16, 1996 AND ENDING JANUARY 15, 1997. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. 0 NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE • 139 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $A2 8 X 3800 PREMIUM UNLEADED GASOLINE $ V.-I l X 4000 DIESEL FUEL (LOW SULFUR) $ 9230 X 2500 = s2157, 56 TOTAL BID PRICE $ b f- V THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING DECEMBER 16, 1996 AND ENDING JANUARY 15,, 1997. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. • NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE : 111A1 11. • 140 • • BIDS AND PROPOSALS - ROCK - OLIVIA BOAT RAM PROJECT A Motion was made by Commissioner Smith and seconded by Commissioner Finster to authorize the County Auditor to advertise for bids for sale of rock originally purchased for the Olivia Boat Ramp project, with bids to be opened December 30, 1996. Commissioners Smith, Finster, Belk, and Jurek and Judge Hartzog all voted in favor. INSURANCE SETTLEMENT - PRECINCT #3 AUTOMOBILE A Motion was made by Commissioner Smith and seconded by Commissioner Finster to accept the insurance settlement of $50.00 for damages to Precinct #3 auto. Commissioners Smith, Finster, Belk and Jurek and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - 1997 TRUCK FOR RECYCLING CENTER The following bids were received for a 1997 1/2 ton Pick-up truck for Calhoun County Recycling Center, and after reviewing said bids, a Motion was made by Commissioner Smith and seconded by Commissioner Belk that the low bid of Atzenhoffer Chevrolet be accepted. Judge Hartzog, Commissioners Smith, Belk, Jurek and Finster all voted in favor. SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK CALHOUN COUNTY RECYCLING CENTER -1) NEW 1997 MODEL 1/2 TON, FULL BED PICKUP 2) 6 CYLINDER ENGINE 3) AIR CONDITIONING 4) AUTOMATIC TRANSMISSION 7) AM1FM RADIO 8) POWER STEERING 9) POWER BRAKES 10) OVERSIZED SIDE MIRRORS (2) 11) VINYL SEATS 12) VINYL FLOOR 13) REAR BUMPER WITH TRAILER HITCH 14) TIE DOWN HOOKS ON SIDES OF BED 15) AUTO LIFT TAILGATE 16) COLOR RESTRICTION - BODY - DARK GREEN BID PRICE WITHOUT TRADE-IN: $ BID PRICE WITH TRADE-IN: ISO* �" $ ,1� (TRADE-IN Ig4S�A 1984 CHEVROLET PICKUP) T C: .K 9 DELIVERY DA 0 rO ) Z.0 a�i j BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL(DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK CALHOUN COUNTY RECYCLING CENTER 1) NEW 1997 MODEL 1/2 TON, FULL BED PICKUP 2) 6 CYLINDER ENGINE 3) AIR CONDITIONING 4) AUTOMATIC TRANSMISSION 7) AM/FM RADIO 8) POWER STEERING 9) POWER BRAKES 10) OVERSIZED SIDE MIRRORS (2) 11) VINYL SEATS r 12) VINYL FLOOR 13) REAR BUMPER WITH TRAILER HITCH 14) TIE DOWN HOOKS ON SIDES OF BED 15) AUTO LIFT TAILGATE 16) COLOR RESTRICTION - BODY - DARK GREEN BID PRICE WITHOUT TRADE-IN: S BID PRICE WITH TRADE-IN: 1000 $ I� 9 r9 o� (TRADE-IN IS A 1984 CHEVROLET PICKUP) ,9( o.,v DELIVERY DAT : 90 T-O 12,0 BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. U i 142 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES; REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE.* FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME ADDRESS CITY, STATE, ZIP: AUTHORIZED SIGNATUR/E%: _ TITLE: iv Cet, * Vehicle cannot be accepted until 01/01/97 or later. r� u C: FEE SPECIFICATIONS & PROPOSAL FOR .ONE NEW 1997 PICKUP TRUCK CALHOUN COUNTY RECYCLING CENTER 1) NEW 1997 MODEL 1/2 TON, FULL BED PICKUP 2) 6 CYLINDER ENGINE / 3) AIR CONDITIONING / 4) AUTOMATIC TRANSMISSION 7) AM/FM RADIO 8) POWER STEERING/ 9) POWER BRAKES 10) OVERSIZED SIDE MIRRORS (2)� 11) VINYL SEATS f 12) VINYL FLOOR 13) WI ntnn n•�.�..._.. ... _ TH .TRAILER 14) TIE DOWN,HOOKS ON SIDES OF BED f0 K 15) AUTO LIFT TAILGATE./ j`TNOuSwivO Eaf>1 E- LsfiY''•GA r` ,._ 16).COLOR'RESTRICTION BODY DARK GREEN BID PRICE WITHOUT TRADE-IN: I o BID PRICE WITH TRADE-IN: $ )5, 44g8 00 (TRADE-IN IS A 1984 CHEVROLET PICKUP) DELIVERY DATE: - ) 5_-Sa_ BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLES) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. • 144 • THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE!' FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: -PAa: PDT Vo tz J =noC. ADDRESS: a 7,,j 7 IV F} L- L l+T (P W Y 345) CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: 60ye2ti1mev-r d- CommCeC_TAL 9AL.g-r * Vehicle cannot be accepted until 01/01/97 or later. • 0 0 K+ � KNAPP CHEVROLET j -.' tj§ ' 16 a Snap to DM with Kmppr NOVEMBER 27, 1996 HOWARD G. HART20G COUNTY JUDGE CALHOUN COUNTY, TEXAS 211 S. ANN - COUNTY COURTHOUSE PORT LAVACA, TEXAS 77979 RE: 1997 MODEL 1/2 TON,FULL BED PU TO WHOM IT MAY CONCERN: ATTACHED IS KNAPP CHEVROLET, INC. BID ON 1997 1/2 TON PICKUP, FOR RECYCLING CENTER. COPY OF SPECIFICATIONS ALSO ATTACHED. CH/pmc Att: Y a" !,/� CHARLES HILL COMMERICAL FLEET MANAGER 815 Houston Avenue P.O. Box 4179 Houston, Texas 77210 (713) 228-4311 •. • 146 • SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK CALHOUN COUNTY RECYCLING CENTER 1) NEW 1997 MODEL 1/2 TON, FULL BED PICKUP 2) 6 CYLINDER ENGINE 3) AIR CONDITIONING 4) AUTOMATIC TRANSMISSION 7) AM/FM RADIO 8) POWER STEERING 9) POWER BRAKES 10) STANDARD LARGE MIRRORS (2) 11) VINYL SEATS 12) VINYL FLOOR 13) EQUALIZER OR WEIGHT DISTRIBUTION HITCH 14) STAKE HOOKS ON TOP LIP OF BED 15) 1,000 LB. AUTO LIFT TAILGATE 16) COLOR RESTRICTION - BODY - DARK GREEN BID PRICE WITHOUT TRADE-IN: $ 16,425.00 BID PRICE WITH TRADE-IN: $ 15.725.00 (TRADE-IN IS A 1984 CHEVROLET PICKUP) DELIVERY DATE: 3040 DAYS BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLES) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S. OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. 147 SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK CALHOUN COUNTY RECYCLING CENTER 1) NEW 1997 MODEL 1/2 TON, FULL BED PICKUP 2) 6 CYLINDER ENGINE 3) AIR CONDITIONING 4) AUTOMATIC TRANSMISSION 7) AM/FM RADIO 8) POWER STEERING 9) POWER BRAKES 10) STANDARD LARGE MIRRORS (2) 11) VINYL SEATS 12) VINYL FLOOR 13) EQUALIZER OR WEIGHT DISTRIBUTION HITCH 14) STAKE HOOKS ON TOP LIP OF BED 15) 1,000 LB. AUTO LIFT TAILGATE 16) COLOR RESTRICTION - BODY - DARK GREEN BID PRICE WITHOUT TRADE-IN: $ /S. 979• ao BID PRICE WITH TRADE-IN: $ /4, 76q- wLI (TRADE-IN IS A 1984 CHEVROLET PICKUP) DELIVERY DATE: dA,2J.o,r US d.9le6. BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLES) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. • • 0 Im • THE COMMISSIONER'S COURT RESERVES THE RIGHT iTO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: (jnrolY�D F-rc)4 C.! a CO 7A/c- ADDRESS: 3 :; 1X A)- 1V.9y1'gAA O CITY, STATE, ZIP: V& 7—A B/;g, %C. 77 fol AUTHORIZED SIGNATURE: TITLE: 71�oelg ie w i • • 149 BIDS AND PROPOSALS - 1997 UTILITY VEHICLE - EMS The following bids were received for a 1997 Utility vehicle for Calhoun County EMS, and after reviewing said bids, a Motion was made by Commissioner Smith and seconded by Commissioner Jurek to accept the low bid of Atzenhoffer Chevrolet. Commissioners Smith, Jurek, Belk, and Finster and Judge Hartzog all voted in favor. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LJVACp, TEXAS 77979 512)-553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE: /yO✓P/Yl--24 19lD ADDRESS: ;2 /-V- i//zg vAle"e0 CITY, STATE, ZIP: V/ AUTHORIZED SIGNATURE: - zz TITLE: U,C%z 227" TELEPHONE NUMBER: of Jr %-P p/ e/ BID AMOUNT: r� U 150 Prepared for. Prepared by: DENNIS R. SCHROLLER ATZENHOFFER CHEVROLET CO. 3211 N. NAVARRO P. O. BOX 2509 VICTORIA, TX 77902 Phone: (512) 578-0181 Fax: (512) 578-2841 CODE STANDARD EQUIPMENT - SAFETY FEATURES MSRP C49 Electric Rear Window Defogger AJt Deep Tinted Solar -Ray Glass N/C Black Electric Remote OSRV Mirrors N!C BVE Side Step Running Boards, Black N!C ZY1 Solid Paint 225.00 SOU Summit White N! 13D Gray Custom Cloth N!C N/C SUBTOTAL 32,861.00 ADJUSTMENTS DESTINATION CHARGE 670.00 .00 TOTAL PRICE (E) 33,536.00 EPA City: NIA mpg EPA Highway: N/A mpg These prices may not reflect the ultimate vehicle cost, in view of future manufacturer rebates, allowances, incentives, etc. Prices and specifications subject to change without notice. Federal, state and local taxes extra, The graphic printed on this report may not reflect the vehicle chosen. Revised 10/30/96 yoU Ais a000 0 RC AP �-_- 12 Page 3 November 19, 1996 KNAPP CHEVROLET j -- 51r j It's a Snap to Deal with Knapp! NOVEMBER 25, 1996 HOWARD G. HARTZOG COUNTY JUDGE CALHOUN COUNTY,TEXAS 211 S. ANN — COUNTY COURTHOUSE PORT LAVACA, TEXAS 77070 RE: 1997 4—DOOR UTILITY VEHICLE FOR THE CALHOUN COUNTY EMS TO WHOM IT MAY CONCERN: KNAPP CHEVROLET INC IS ENTERING A BID ON A 1997 4 DOOR UTILITY VEHICLE FOR THE CALHOUN COUNTY EMS AS FOLLOWS: • SUBURBAN $ 29,401.00 WARRANTY 11190.00 GRILL GUARD 453.00 SECURITY SYSTEM 300.00 TOTAL BID AMOUNT $ 31,344.00 COPY OF THE SPECIFICATIONS ARE ALSO ATTACHED. CH/pmc ATf / YOUR TRULY, `�ES HILL ' COMMERICAL FLEET MANAGER 815 Houston Avenue P.O. Box 4179 Houston, Texas 77210 (713) 228-4311 152 • 0 • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512-553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Chevrolet Inc. DATE: November 25, 1996 NDD • CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: Commeri al Plaei- Manager TELEPHONE NUMBER: BID AMOUNT: 153 BEN H. COMISXEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT L(512)-553X461077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Pld2.5hI4cU 4u.i0 Cr4're(L DATE: ADDRESS: CITY, STATE, ZIP: AUTHORIZED SIGNATURE: UX-T Lai 6'pc,4 TITLE: TELEPHONE NUMBE S'3 L " 2 BID AMOUNT: 3 2 3 /.s-. O BIDS AND PROPOSALS - INDIGENT DRUGS The following bids were received for Indigent drugs: Prescription Shop -0- and The Pharmacy -0- (no addition to wholesale price). Since there was a tie the names were drawn by a party in attendance and the winner was The Pharmacy. A Motion was made by Commissioner Smith and seconded by Commissioner Finster to award the bid to The Pharmacy. Commissioners Smith, Finster, Belk and Jurek and Judge Hartzog all voted in favor. • 154 • BIDS AND PROPOSALS - ASPHALT, OIL & EMULSIONS INSECTICIDES - PIPE - ROAD MATERIALS - TIMBERS The following bids were received for Asphalt, Oil & Emulsions, Insecticides, Pipe, Road Materials and Timbers. The Auditors office will tabulate these bids and the Court will award them December 13, 1996. SPECIFICATIONS AND PROPOSAL FOR CALHOUN COUNTY ROAD MATERIAL CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPROXIMATELY 10,000 TONS OR BETTER. THE PERIOD OF THIS CONTRACT WU-L BE JANUARY 1,1997 TO DECEMBER 31, 1997. DELIVERY PERIOD: WITHIN 4 DAYS AFTER PLACEMENT OF ORDER ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3, ( MIN 111 6 ) FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE S 7.05 S_7.OS S 8.00 S 7.30 PORT O'CONNOR STOCK PILES R_ 75 ITEM 249,TYPE A ( LIMESTONE), GRADE 3 • FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLMA STOCK PILE SEADRIFC STOCK PILE S ii_75 S 11.75 S 12.75 S 13.00 PORT O'CONNOR STOCK PILE S 13.75 155 LEWESTONE (3/4" TO DUST) ------------------------------------------ FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ 11.75 SIX MILE STOCK PILE $ 11.75 OLIVIA STOCK PILE S 12.75 SEADRIFT STOCK PILE S 13.00 PORT O'CONNOR STOCK PILE $ 11.75 ITEM 304, TYPE PE (TOPPING ROCK), GRADE 4 ------------------------------------------------ FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE T.__32..25_ SIX MILE STOCK PILE $� OLIVIA STOCK PILE $ 36_ in _ SEADRIFT STOCK PILE $ 35.35 PORTO'CONNOR STOCK PILF %__36, 25 ITEM: 330, TYPE D ( PRE -MIX LIMESTONE) ---------------------------------------------------------------------------------------------- FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ 32.77 SIX MILE STOCK PILE $ 32.77 OLIVIA STOCK PILE $ 32.55 SEADRIFT STOCK PILF $._33_,5S PORT O'CONNOR STOCK PII.F :l 0 156 • ITEM 350, TYPE D ( HOT- MIX COLD LAID ASPHALTIC CONCRETE PAVE- MENT) FOB DESTINATION PRICE PER PORT LAVACA STOCKPILE $ 33.04 SIX MILE STOCK PILE $_33.04 OLIVIA STOCK PILE S 33.60 SEADRIFT STOCK PILE $32.60 PORT O'CONNOR STOCKPILE S_ 34.82 DATE: 1 I-2L--_96 NAME OF BIDDER: C w & A INC. MAILING ADDRESS: P. 0. BOX 2058 CITY, STATE, ZIP CODE: VICTORIA, TEXAS 77902 TELEPHONE #: (512) 573-3236 AUTHORIZED SIGNATURE: 4&k.-k- TITLE: GENERAL MANAGER 157 0 CALHOUN COUNTY, TEXAS WILL ACCEPT BIDS FOR DRY RIP RAP MATERIAL EFFECTIVE JANUARY 1, 1997 THROUGH DECEMBER 31, 1997 DESTINATION ESTIMATED TONNAGE PRICE PER TOTAL 810 PRICE REOUIRED TON Precinct 1 200 tons 20.85 4,170.00 Port Lavaca Precinct 2 100 tons 20.85 2,085.00 Six Mile Precinct 3 200 tons 20.85 4,170.00 Olivia - FOB Destination delivery is required. Deliveries to be made to each precinct at Commissioners request. NAME OF BIDDER: C W & A INC. ADDRESS: P. 0. BOX 2058 CITY, STATE, ZIP: VICTORIA, TEXAcS�7 77902 VI.t.� AUTHORIZED SIGNATURE: Z'6 TITLE: GENERAL MANAGER TELEPHONE A: (512) 573-3236 SPECIFICATIONS FOR DRY RIP RAP MATERIAL TOP SIZE: 15 Inch Rock weighing between 175 to 200 pounds with the following passing percentages: 15" = 100% passing 12" = 80% passing 10" = 40% passing 8" = bX passing 0 = 4% passing 2" = 3% passing •' • C 1M SPECIFICATIONS AND PROPOSAL FOR CALHOUN COUNTY ROAD MATERIAL CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPROXIMATELY 10,000 TONS OR BETTER. THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1,1997 TO DECEMBER 31, 1997. DELIVERY PERIOD; WITHIN 4 DAYS AFTER PLACEMENT Or ORDER • ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3 ; ( MIN PI G ) ------------------------------------------------------------------------------------------------ FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFi STOCK PILE S 9. oo _ s 7.15 IZ $_ . AE _ PORT O'CONNOR STOCK PILE $ / /, 85 ITEM 249,TYPE A ( LIMESTONE), GRADE 3 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE S 10. Cp • SIX MILE STOCK PILE S 10 , Ste+ OLI VIA STOCK PILE S SEADRIFT STOCK PILE S /01 SO PORT O'CONNOR STOCKPILE S 1 la Q_ 159 LIMESTONE (3/4" TO DUST) ------------------------------------------------------------------------------------------------- FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE S 11 . So SIX MILE STOCK PILE S i t• 50 OLIVIA STOCK PILE S SEADRR7 STOCK PILE S } } . 00 PORT O'CONNOR STOCK PILE S l l. o 0 304, TYPE PE ( TOPPING ROCK), GRADE 4 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE S . 9• 'af S SIX MILE STOCK PILE S OLIVIA STOCK PILE S SEADRIFT STOCK PILE S PORT O'CONNOR STOCK PILE Sdj.8 S ITEM: 330, TYPE D ( PRE-MI_X LIMESTONE) FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE S 1 . a,__S___ SIX MILE STOCK PILE 5�, 00 OLIVIA STOCK PILE S 3 } oJr SEADRIFT STOCK PILE S 31. SS PORT O'CONNOR STOCK PILE $ Y2 . Sn ME ,E 0 ITEM 350, TYPE D ( HOT- MIX COLD LAID ASPHALTIC CONCRETE PAVE- MENT) FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE SLX.vIILE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE S 31•00 S 'Z PORT O'CONNOR STOCK PILE $ � DATE: / 2 Z ( 96 NAME OF BIDDER:_ XE1,3% CwNST. I(Y�AZ��taLs LNG_ MAILINGADDRESS: 3291 Bei-EeR R in,oss-IC ooP CITY, STATE, ZIP CODE: /, A &FArj&E I T K 17$PYS' TELEPHONE #:_ AUTHORIZED / J� SIGNATURE; j �5�/1 TITLE: l�res�'r�eHf m CALHOUN COUNTY, TEXAS WILL ACCEPT BIOS FOR DRY RIP RAP MATERIAL EFFECTIVE JANUARY 1, 1997 THROUGH DECEMBER 31, 1997 DESTINATION ESTIMATED TONNAGE PRICE PER TOTAL BID PRICE REQUIRED TON Precinct 1 200 tons�S• 000 Port Lavaca 49s•o� Precinct 2 100 tons SOO Six Mile Precinct 3 200 tons S•o O boo Ol ivia� r FOB Destination delivery is required. Deliveries to be made to each precinct at Commissioner's request. NAME OF BIDDER: AM 1J 037 ? %Zf!✓f ADDRESS: 372S ?ems<.P1O/sV'bSEK C.O oP CITY, STATE, ZIP: AUTHORIZED SIGNATURE:: r TITLE: ,-L-S, JP TELEPHONE q: YDy ZV7-yflgl SPECIFICATIONS FOR DRY RIP RAP MATERIAL TOP SIZE: 15 Inch Rock weighing between 175 to 200 pounds with the following passing percentages: 15" = 100% passing 12" = 80% passing 10" = 40% passing 8" = 6% passing 4" = LX passing 2" = 3% passing is • Cl 162 • SPECIFICATIONS AND PROPOSAL FOR CALHOUN COUNTY ROAD MATERIAL CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPROXIMATELY 10,000 TONS OR BETTER. THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1,1997 TO DECEMBER 31, 1997. DELIVERY PERIOD: WITHIN 4 DAYS AFTER PLACEMENT OF ORDER • ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3 : (MIN PI G ) • FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE SE.ADRIFT STOCK PILF 30 $ ITS 00 c R r`o PORT O'CONNOR STOCKPILE $ I L/ co ITEM 249,TYPE A ( LMIESTONE), GRADE 3 FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE .$ SIX MILE STOCK PILE OLIVIA STOCK PILE $ $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCKPILE $ �'bd 163 0 LIMESTONE ( 3/4" TO DUST) ---------------------------- FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ SIX MILE STOCK PILE $ IU I✓�� OLIVIA STOCK PILE $ I SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE $_,_ ITEM 304, TYPE PE ( TOPPING ROCK), GRADE 4 ------------------------------------------------------------------ FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $_ SIX MILE STOCK PILE $ OLIVIA STOCK P[LE $ SEADRIFT STOCK PILE $ PORT O'CONNOR STOCK PILE m o �; � ITEM: 330, TYPE D ( PRE-ML\ LIMESTONE) -------------------------------------------------------------- FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE r SIX MILE STOCK PILE $_ OLIVIA STOCK PILE $_ SEADRIFT STOCK PILE PORT O'CONNOR STOCK PILE /v'o � 19. • • • 164 • ITEM 350, TYPE D ( HOT- MIX COLD LAID ASPHALTIC CONCRETE PAVE- MENT) DESTINATION PRICE PER TON PORT LAVACA STOCK PILE SIX NNE STOCK PILE OLIVIA STOCK PILE SEADRIFT STOCK PILE PORT O'CONNOR STOCK PILE L' NAME OF S M, MAILING ADDRESS: oLj�/n1 CITY, STATE, ZIP CODE: 7X NO 611 TELEPHONE #: 4 D -'23 - 1�Z 4 AUTHORIZED SIGNATURE: TITLE:R, t LJ 165 12-03-1996 S:,19PVJ FROM CALHOUN CO. AUDITOR S12 SS3 4614 P. 3 SPECIFICATIONS AND PROPOSAL FOR CALHOUN COUNTY ROAD MATERIAL CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL. ALL MATERIAL IIMUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPROXIIDIATELY 10,000 TONS OR BETTER. THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1, 1997 TO DECEMBER 31, 199% DELIVERY PERIOD: WITIMN 4 DAYS AFTER PLACEMENT OF ORDER ITEM 249, TYPE-H (FI.I XTBLE PROCESSED BASE), GRADE 3 ; (MIlY PI 6 ) FOB DESTINATION PRICE PFR TON PORT l; A VACA STOCK PILE S 9.35 SLX MULE STOCK PILE s 9.35 OLIVIA STOCK PILL: S 9.35 SEADRLF C STOCK PILE S 9.35 PORT O'CONNOR STOCK PILE S 9.35 I.EAN1 24%TYPE A ( 1.11trSTONE), C;RADE:3 FOE DF.STiNAI'ION PRICF. PER I -ON PORT L, VACA STOCK P1_LE S_ .10, 50_._ SIX MILE S I*OCK PIL[ S OLI VIA STOCK PILE SEADRiFT STOCK PILE PORT O'COt NOR STOCK PILE $ 12.00 Cl � l66 12-03-IS96 5=SOPtJ FROM CALHOUN CO. AUDITOR, 512 553 46I4 LTtii IESTONE (314" TO DUST) ------------------------------------------------------------------------------------------------- FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE S 17.25 SLY MILE STOCK PILE 3 17.25 OLIVIA STOCK PILE S 17.25 SEADRIFT STOCK PILE S 17.25 PORT O`CONNOR STOCK PILE S 17.25 IT.L�'1vI 304, TYPE PE ( TOPPING ROCK), GRADE 44 - ------------------------------------------- FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE 5 • SIX N1LE STOCK PILE S_-. ^- OLIVIA STOCK ME S S-EADR P7 STOCK PILE S POK'I'O'CONNOR S'f'OCK Pll-N. S ITEM: 330, TYPE D ( PRE-;vIrX LIMESTONE) -------------------------------------------------------------- FOR DESTINATION PRICE PER TON PORT LAVACA STOCK PILE S SfX WILE STOCK PG,E S OLMA STOCK NLE S SEADRfFT STOCK PIL)i S PORTO'CONNOR STUCK PILE: S • :16 7 12-03-1996 5:50P7 FROM CALHOUN CO. AUDITOR 512 553 1614 ITEM 350, T)'PE D (HOT- MIX COLD LAID ASPHALTIC CONCRETE PAVE- MENT) FOS DESTINATION PRICE PER TON PORT LA VACA STOCK PILE S SI}cMII.E STOCK PILE OLIVIA STOCK PILE S SEADRIFT STOCK PILE S PORT O'CONNOR STOCK PILE S DATE: December 4, 1996 NAiME OF BIDDER: Rexco, . 1 nc. MAILING ADDRESS: P.O. Box 168 CITY, STATE, ZIP CODE: Port Lavaca, Tx 77979 TELEPHONE0: (512)552-5371 AUTHORIZED SIGNATURE: TITLE: P. 5 • 0 L' ' ; • SPECIFICATIONS AND PROPOSAL FOR CALIIOUN COUNTY IZOAI) MATERIAL • CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE_ ALL SECTIONS 'fl-IAT YOU WISH 1.0 BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPROXIMATELY 10,000 TONS OR BETTER. THE PERIOD OF TI [IS CONTRACT WILL BE JANUARY 1,1997 TO DLCLMBEIZ 3l, 1997. DELIVERY PERIOD' WITI IIN 4 DAYS AFTER PLACEMENT OF ORDEK ITI'sM 249)'1'l'I'I? B (I LIsXiBLI: PROCESSED BASE), GIZADl:3 : ( MIN PI G ) FOB DESTINATION PRICF. PER TON PORT LAVACA STOCK PII.I' g SIX MILE STOCK PILL: S OLIVIA STOCK PILF. b SEADMI'f STOCK i'II.F. l* PORTO'CONNOR S"TO("K PII.F. 1"I'I:�'1 249)'il'1'IC A (1.1�11�:51 ONIS), CItAUI? 3 I:OI)DESIINAI'ION ITR'I. 111`.It fONy� PORTLAVACA SI()('K T-7 SIX MILE STOCK PILE OLIVIA STOCK PILL ti /OS(J SEADRIF)• STOCK PORT O'CONNOR STOCK PILI: S1�S LIMESTONE (3/4" TO DUST) ------------------------------------------ FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE S SIX MILE STOCK PILE b OLI VIA STOCK PILE s /D. 60 SEADRIFT STOCK PILL' 3 /O• SO _ PORT O'CONNOR S'fOC K PILL'. S ITEM 304, TYPE PE (TOPPING ROCK), GRADE 4 ------------------------------------------------------------------- FOB DESTINATION PRICE PER TON PORT LAVACA SOCK PIL.F. S SIX MILE_ STOCK PILL OLIVIASIOCKPILL SEADRIFE STOCK PILI{ h PORTO'CONNOR SIU('K I'II.I{ $ ITEM: 330,TYPE, 1) ( PRE -MIX LIMESTONE ------------------------------------------------------------ FO3 DESTINATION I'RICI•: I'IIR TC)N PORT LAVACA STOCK I'll.l. s SIX M11.1. SI*O('K PII.F $ OLIVIA STOCK I'ILI: S SF:ADRIFI S'I'O( K I'll I� t PORT (Pl'()NN(1R S fl 1( K I'll I- I. C] . 1 (o L' ITEM 350, TYI'E D ClDY'- MIX COLD LAID ASPHALTIC CONCRETE PAVE- MENT) FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ 3 j Z/Q SIX MILE STOCK PILE $ 51 4Q OLIVIA STOCK PILE 0 SEADRIFT STOCK P1L.li $ 7/1 O PORT O'CONNOR STOCK PILL DATE: NAMF- Or BIDDER: A/_<-7 IV14 7-;5-�14 MAILING ADDRESS:_ CITY, STA-I-E, ZIP CODE: �'q 22 L TELrI'I-IONS 11-- nu�ruolzlzl',I1 SIGNATURb:: rt�✓Z�C%_/� t / ITYLf : r� CALHOUN COUNTY, TEXAS WILL ACCEPT BIDS FOR DRY RIP RAP MATERIAL EFFECTIVE JANUARY 1, 1997 THROUGH DECEMBER 31, 1997 DESTINATION ESTIMATED TONNAGE PRICE PER TOTAL BID PRICE REQUIRED TO//Nn�-1 Qq�111 nn�0��11 �1 Precinct 1 200 tons {r Too 7t0 o part Lavaca }� ``'ry} {j Precinct 2 100 tons N�I•(2�7? 0 Z� 00, 00 Six Mile Precinct 3 200 tons Z �• / �' �'7 / JV• �v Olivia- F09 Destination delivery is required. Oetiveries to be made to each precinct - at Comaissioneras request. �//1,�/ NAME OF BIDDER: S/ /�Y � 114E//"L(J/7 W I;/ -X 141-.s ADDRESS: ��Z I W/�}'�/11 z - �17 (� CITY, STATE. ZIP: -,�1W 41f/Tt/W/O �7!/ Z 7 Z AUTHORIZED SIGNATURE: /i(/. /_Frn.•->•,P/^+�. TITLE:_(' 141 �I^�G/1�71 TELEPHONE M: SPECIFICATIONS FOR DRY RIP RAP MATERIAL TOP SIZE: 15 Inch Rock weighing between 175 to 200 pounds with the fottowing passing percentages: 15" - 100% passing 12" = 80% passing to" = 40% passing 8" = 6% passing 41 = 4% passing ! 2" = 3% passing :172 SPECIFICATIONS AND PROPOSAL FOR CALHOUN COUNTY ROAD MATERIAL CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL, ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPRO)ffMATELY 10,000 TONS OR BETTER. THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1,1997 TO DECEMBER 31, 1997. DELIVERY PERIOD WITHIN 4 DAYS AFTER PLACEMENT OF ORDER ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE ), GRADE 3 ; (MIN PI G ) ------------------------------------------------------------------------------------------------ FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ -7. 05 SIX MILE STOCK PILE $ �- �� OLIVIA STOCK PILE: $ 8,00 SEADRIFC STOCK PILE $ 7, Z 6- PORT O'CONNOR STOCK PILE $ 6, 75- ITEM 249,TYPE A ( LIMESTONE), GRADE 3 FOB DESTINATION PRICE PER TON PORT LAVACA STUCK PILE $ /n' SOS • SIX MILE STOCK PILE $ /0' 6 OLI VIA STOCK PILE $ 10.70 7U SEADRIFT STOCK PILE $ /0 1 v PORT O'CONNOR STOCK PILE $ /j" g� 173 ) DUST) PER TON TOPPING ROCK), GRADE 4 ? PER TON .E S 34-'c7C� S fib: D� s 34,00 >n.F s 3b,00 PRE -NIL\ LIMESTONE) PER TON .E s 35, oo S -35 oo I 3(,,,00 s 3 5: ao >ILE $ -36 , oo •I L` 174 • • C, ITEM 350, TYPE D ( HOT- MIX COLD LAID ASPHALTIC CONCRETE PAVE- MENT) FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE SIX MILE STOCK PILE OLIVIA STOCK PILE SEADRIFI' STOCK PILE PORT O'CONNOR STOCK PILE s �I, Do $ Z g, OD $ Z%,OD s Z,OD O c z ! roo DATE: /2 - a - 9&, NAh4E OF BIDDER: %xuq S �voiTHERr�� r\1G MAILING ADDRESS: -P D , a�X 2-S /i 7 l— — CITY, STATE, ZIP CODE:yi GTDR i A Ta x ink' S 7 7 9G Z TELEPHONE #: s� Z - 5-7, — ZiS R AUTHORIZED SIGNATURE: TITLE: k'GeZ 175 n CALHOUN COUNTY, TEXAS WILL ACCEPT BIDS FOR DRY RIP RAP MATERIAL EFFECTIVE JANUARY 1, 1997 THROUGH DECEMBER 31, 1997 DESTINATION ESTIMATED TONNAGE PRICE PER TOTAL BID PRICE REQUIRED TON Precinct 1 200 tons G�Ci, Jt� //rr 7�'li'l.�• ill Port Lavaca Precinct 2 100 tons 20,OU Six Mile Precinct 3 200 tons ?,0. an 7r6�D!?r DO OI ivia FOB Destination delivery is required. Deliveries to be made to each precinct at Co issioner's request. NAME OF BIDDER.- A!XA-s {—JJ�Gi /✓, �ijrL=/:Y/y� ADDRESS: r ' 17 - A+7ox z L// CITY, STATE, ZIP: IX 77 AUTHORIZED SIGNATURE: ,? 'ti'ryyy ✓ 1..c}., TITLE,,=-"er-S�l AaFFV7 — / TELEPHONE #: J�Z J 6 SPECIFICATIONS FOR DRY RIP RAP MATERIAL TOP SIZE: 15 Inch Rock weighing between 175 to 200 pounds with the following Passing percentages: 15" = 100% passing / 12" = 80% passing 10" = 40% passing 8" = 6% passing 4" = 4% passing 2" = 3% passing • _ 176 • 1 SPECIFICATIONS AND PROPOSAL FOR CALHOUN COUNTY ROAD MATERIAL CALHOUN COUNTY WILL RECEIVE BIDS ON VARIOUS ROAD MATERIAL. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE BIDS ARE TO BE PRICE PER TON, DELIVERED TO DESTINATION AND BASED ON APPROXIMATELY 10,000 TONS OR BETTER. THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1,1997 TO DECEMBER 31, 1997. DELIVERY PERIOD: WITHTN 4 DAYS AFTER PLACEMENT OF ORDER ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3 : (1�4LN P1 G ) ------------------------------------- - ------------- xm-�Tr------------------------------------ FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILL S SIX MILE STOCK PILE S OLIVIA STOCK PILE S SEADRIFT STOCK PILE PORT O'CONNOR STOCKPILE S ITEM 249,TYPE A (LLIVIESTONE), GRADE 3 FOB DESTINATION PRICE PER TON NO BID • PORT LAVACA STOCK PILE S SIX MILE STOCK PILE S OLIVIA STOCK PILE S SEADRIFT STOCK PILE PORT O'CONNOR STOCK PILE 177 LIINIESTONE (3/4" TO DUST) NO BID --------------------------------- --------------------------- FOB DESTINATION PRICE PER TON PORT LA VAC A STOCK PILE S SIX MULE STOCK PILE S__ OLIVIA STOCK PILE S SEADRIFI' STOCK PILE PORTO'CONNOR STOCK PILL * ITEM 30-4. TYPE PE (TOPPING ROCK), GRADE 4 ----------------- ------------------------------------------------- FOB DESTTNATION PRICE PER i'<) PORT I_.A%ACA tiR)r=K PILE S 27..75/ton SIX MILE STOCK PILE S 28.75/ton OLIVIASI( KPIL �27.20/ton` NEADRII-T �rr-u:KPu.ci S28.75/ton PORT U't ()N�(1R STI-) K III 1 > 26.65/ton. 330. TY11E D (YRF:-11I\ 1-I)1ESTONE ) -------------------------------------------------------------- FOB Dliil-ItiATIOV PRICE. PER Tr IN PORT LAVA(.A STOCK PILE i 30.75/ton_ SIX MILE STOCK PILE S 31.75/ton_ OLIVIA STOCK PILE S 30.20/ton SEADRIFT STOCK PILE S 31. 75/ton PORT r)vI)NNUR STOCK PILE S 29.65/ton * MINIMUM ORDER 500 TONS TERMS: NET 0 0 0 • ITEM 350, TYPE D ( HOT- MIX COLD LAID ASPHALTIC CONCRETE PAVE- MENT) NO BID FOB DESTINATION PRICE PER PORT LAVACA STOCK PILE SIX -MILE STOCK PILE S OLIVIA STOCK PILE S SEADRIFT STOCK PILE PORT O'CONNOR STOCK PILE DATE: December 5, 1996 • NAME OF BIDDER: Vulcan Materials Company, Southwest Division MAILING ADDRESS: P. 0. Box 791550 CITY, STATE, ZIP CODE: San Antonio, TX 78279-1550 TELEPHONE Ir: (210) 524-3500 AUTHORIZED SIGNATURE: h- 7 TITLE: Controller Emmitt King V9 CALHOUN COUNTY, TEXAS GILL ACCEPT BIDS FOR DRY RIP RAP MATERIAL NO BID EFFECTIVE JANUARY 1, 1997 THROUGH DECEMBER 31, 1997 DESTINATION ESTIMATED TONNAGE PRICE PER TOTAL BID PRICE REQUIRED Tom TON Precinct 1 200 torts Port Lavaca Precinct 2 100 tons Six Mile Precinct 3 200 tons Olivia' FOB Destination delivery is required. Deliveries to be made to each precinct at Commissioner's request. NAME OF BIDDER: Vulcan Materials Compan ADDRESS: P. 0. Box 791550 CITY, STATE, ZIP: San Antonio,. TX. 78279-1550 AUTHORIZED SIGNATURE: TITLE: Emmitt King, Controller TELEPHONE n: (210) 524-3500 SPECIFICATIONS FOR DRY RIP RAP MATERIAL TOP SIZE. 15 Inch Rock weighing between 175 to 200 pounds with the following passing percentages: 15" = 100% passing 121, = 80% passing 10" = 40% passing 8" = 6% passing A" = AX passing 2" = 3% passing • • 0 CALHOUN COUNTY, TEXAS WILL ACCEPT BIDS FOR DRY RIP RAP MATERIAL EFFECTIVE JANUARY 1, 1997 THROUGH DECEMBER 31. 1997 DESTINATION ESTIMATED TONNAGE PRICE PER TOTAL 810 PRICE REQUIRED TON Precinct 1 200 tons Port Lavaca Precinct 2 100 tons Six Mile Precinct 3 200 tons Olivia FOB Destination delivery is required. Deliveries to be made to each precinct at Commissioner's request. NAME OF BIDDER: V L/ ADDRESS: Is CITY, STATE, ZIP: AUTHORIZED SIGNATURE: TITLE: TELEPHONE #: SPECIFICATIONS FOR DRY RIP RAP MATERIAL TOP SIZE: 15 Inch Rock weighing between 175 to 200 pounds with the following passing percentages: 15" = 100% passing 12" = 80% passing 10" - 40% passing 8'- = 6% passing 4" = 4% passing 2" = 3% passing n SPECIFICATIONS AND PROPOSAL FOR ASPHALTS, OILS, & EMULSIONS ` • FOR CALHOUN COUNTY CALHOUN COUNTY WILL RECEIVE BIDS ON ASPHALTS, OILS, 8 EMULSIONS. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE PRICE PER GALLON FOR MATERIAL SHOULD NOT BE CONTINGENT ON CALHOUN COUNTY ACCEPTING TRANSPORTATION QUOTATION. IT IS IMPORTANT THAT THE COMPUTATIONS FOR TOTAL BID PRICE BE COMPLETED AS FOLLOWS: FOB SHIPPING POINT: TOTAL BID PRICE = UNIT PRICE PER GALLON X GALLONS PER DESTINATION FOB DESTINATION: TOTAL BID PRICE = (FREIGHT CHARGE - UNIT PRICE PER GALLON (FOR MATERIAL ONLY)) X GALLONS PER DESTINATION DC NOT INCLUDE FREIGHT CHARGES WITH UNIT PRICE PER GALLON THESE CHARGES MUST BE BID SEPARATELY. THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1, 1997 TO DECEMBER 31, 1997. DELIVERY PERIOD: WITHIN 4 DAYS AFTER PLACEMENT Of ORDER. (TEN 300, ASPHALTS, OILS, EMULSIONS: (RC 250) FOB SHIPPING POINT FOB DESTINATION GALLONS PER DESTINATION UNIT PRICE TOTAL FREIGHT UNIT PRICE TO L ---------------------- PER PER GALLON BID PRICE CHARGE PER GALLON 81D PRICE BY TRUCK: 25,000 GALLONS TO PORT LAVACA S • 70 S 17,500.00 S 0.06 S .70 $ 19,000.0( 25,000 GALLONS TO SIX MILE S .70 S 17,500.00 $ 0.06 S .70 S 19,000.0( 30,000 GALLONS TO OLIVIA S .70 S 21,000. 00 $ 0.05 $ .70 S-UQk-.00 1,800 GALLONS TO PORT O'CONNOR $ .70 S 1,260.00 $ n.h6 S _77 S 1�4994.1tC 60,000 GALLONS TO SEADRIFT $.70 S 42,000.00 S. 0.06 S .70 S,45,_60n.(1C, PRICE PER HOUR FOR DEMERGE: $40.00 Rates are based on full transport of 5000 gallon. DATE: 11-26-96 NAME OF BIDDER: GULF STATES ASPHALT CO., INC. MAILING ADDRESS: P.O. BOX 508 CITY, STATE, ZIP CODE: SOUTH HOUSTON, TX 77587 TELEPHONE NUMBER: 800 662-0987 AUTHORIZED SIGNATURE I PAVING SALES REPRESENTATIVE 182 SPECIFICATIONS AND PROPOSAL • FOR ASPHALTS, OILS, S EMULSIONS .. FOR CALHOUN COUNTY CALHOUN COUNTY WILL RECEIVE BIDS ON ASPHALTS, OILS, 8 EMULSIONS. ALL MATERIAL MUST MEET TEXAS STATE OEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE PRICE PER GALLON FOR MATERIAL SHOULD NOT BE CONTINGENT ON CALHOUN COUNTY ACCEPTING TRANSPORTATION QUOTATION. IT 15 IMPORTANT THAT TILE COMPUTATIONS FOR TOTAL BID PRICE BE COMPLETED AS FOLLOWS: FOB SHIPPING POINT: TOTAL 810 PRICE = UNIT PRICE PER GALLON X GALLONS PER DESTINATION FOB DESTINATION: TOTAL 810 PRICE = (FREIGHT CHARGE - UNIT PRICE PER GALLON (FOR MATERIAL ONLY)) X GALLONS PER DESTINATION DO NOT INCLUDE FREIGHT CHARGES WITH UNIT PRICE PER GALLON THESE CHARGES MUST Be BID SEPARATELY. THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1, 1997 TO DECEMBER 31, 1997. DELIVERY PERIOD: WITHIN 4 DAYS AFTER PLACEMENT OF ORDER. ITEM JUU, ASPHALTS, OILS, EMULSIONS: (RC 250) FOS'SHIPPING POINT FOB DESTINATION CONS PER DESTINATION ------------------ UNIT PRICE TOTAL FREIGHT UNIT PRICE TOTAL PER GALLON 810 PRICE CHARGE PER GALLON BID PRICE BY TRUCK: f..- 25,000 GALLONS TO PORT LAVACA S O.76 $9-,.00 $0.0484 $0.76 $252529-'zfY.ti9 25,000 GALLONS TO SIX MILE S�76�— -1��apCp0�- S 19.0 /, S0, ( — gO.76- 30,000 GALLONS TO OLIVIA s 0.76 s 22".00 SO.m E O, ]6 S ;C0 xy 1,800 GALLONS TO PORT O'CONNOR sQ_76 S 1 3ffl. $D.Iyp s 036 s 1.h3£t_(Y1 60,000 GALLONS TO SEADRIFT S 0 76 545-6ffl, SO (Yk94 $ S i -d d io'� ��},4-,, �S �9oq -i - PRICE PER HOUR FOR OEMERGE: .�IO_(D pR HIP �Fr � 1W FM� � FEW MM Q1 5,OC' 0 CAIJN L'lll'LLl'l.L'I LOAD. DATE 119M7YIG'DC •,•,n. NAME OF BIDDER: '� OJEL & ASMAU (33, RC. MAILING ADDRESS: P.O. B7 9605 CITY, STATE, ZIP CODE: OME Qf=, TMAS 78469 TELEPHONE NUMBER:, (22) 289-1707 AUTHORIZED SIGNATURE: SPECIFICATIONS AND PROPOSAL FOR ASPHALTS, OILS, 8 EMULSIONS FOR CALHOUN COUNTY 0 CALHOUN COUNTY WILL RECEIVE BIDS ON ASPHALTS, OILS, 8 EMULSIONS. ALL MATERIAL MUST MEET TEXAS STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION SPECIFICATIONS. THIS FORM IS DESIGNED TO BE USED BY ALL BIDDERS, PLEASE COMPLETE ALL SECTIONS THAT YOU WISH TO BID ON AND DISREGARD THE REST. THE PRICE PER GALLON FOR MATERIAL SHOULD NOT BE CONTINGENT ON CALHOUN COUNTY ACCEPTING TRANSPORTATION QUOTATION. IT IS IMPORTANT THAT THE COMPUTATIONS FOR TOTAL BID PRICE BE COMPLETED AS FOLLOWS: FOB SHIPPING POINT: TOTAL 810 PRICE = UNIT PRICE PER GALLON X GALLONS PER DESTINATION FOR DESTINATION: TOTAL BID PRICE = (FREIGHT CHARGE - UNIT PRICE PER GALLON (FOP MATERIAL ONLY)) X GALLONS PER DESTINATION DO NOT INCLUDE FREIGHT CHARGES WITH UNIT PRICE PER GALLON, THE`:E CHARGES MUST BE BID SEPARATELY. THE PERIOD OF THIS CONTRACT WILL BE JANUARY 1, 7997 TO DECEMBER 31, 1997, DELIVERY PERIOD: WITHIN L DAYS AFTER PLACEMENT OF ORDER. ITEM 300, ASPHALTS, OILS, EMULSIONS: (RC 250) GALLONS PER DESTINATION ----------------------- BY TRUCK: FOB SHIPPING POINT UNIT PRICE TOTAL PER GALLON BID PRICE 25,000 GALLONS TO PORT LAVACA s ..6900 s 17,250.00 25,000 GALLONS TO SIX MILE s .6900 s 17,250.00 30,000 GALLONS TO OLIVIA s .6900 s 20, 700.00 1.800 GALLONS TO PORT O'CONNOR s .6900 s 1 , 242.00 60,000 GALLONS TO SEADRIFT s .6900 s 41 ,400.00 PRICE PER HOUR FOR DEMERGE: $40.00/hr after 2 free hours December 2, 1996 NAME OF BIDDER: Bridges Asphalt Products, Inc. MAILING ADDRESS: P.O. Box 461171 CITY, STATE, 21P CODE TELEPH AUTHOR TITLE: 75046-1171 FOB DESTINATION FREIGHT UNIT PRICE TOTAL CHARGE PER GALLON BID PRICE s.0660 s.6900 s18,900.0 s,0759 S.6900 $19,147.� s.0644 S.08 1 s.6900 5�900 s22_,_632_.0 s.0792 s.6900 /s46,152.0 11, 4 02.5% t.-. ** Prices are based on full transport truckloads delivered to the above locations or picked up as designated, charges for pump, less -than -truckload freight, return freight, refinery restocking fees, etc., etc., are extra. 184 ~ 1I 20%96 1.1.: 37 FAX 210 662 8686 B & G SAN AN'P - BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS (512) 553-4610 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR PESTICIDES FC: 140SQUITO CONTROL. THE PERIOD TO BE COVERED IS JANUARY 1, 199 DECEMBER 31, 1997. YOU MAY BID ON ONE OR BOTH ITEMS. (1) ACTIVE INGREDIENT: 95.0% MALATHION INERT INGREDIENTS: 5.0% _QUANTITY UNIT PR Oa 40 - 55 GALLON DRUMS $ a• • - - - - - - - - - - - - - - - - - - - - - - - - y� - 55 a i Di-a..ts TOTAL BID PRICE A $ 7041M 6O_- 9 CTIVE INGREDIENT: RESNETHRIN CONCENTRATE 4.22`° (MUST BE LABELED FOR OUTDOOR USE) QUANTITY UNIT PRIC 20 - 5 GALLON PAILS $ ��• 17.1-�a� eo 1 TOTAL BID PRICE 53�. d_o_'�ya� f7a15 :.) BIOMIST 30 + 30 ULV CONCENTRATE ,see setar le T/[C INGREDIENTS: 5 of PERMETHRIN 30.09 PBO (SYNERGIST) 30.0% MI:{TURE OF CHEMICAL TO DIINERAL OIL 1:19 RAT -PRICE SHOULD BE EXTENDED TO USE PER GALLON A. A FINISHED PRODUCT. UNIT PRICE PER GALLON $,_ *NOTE: A 14ATERIALS SAFETY DATA LIST MUST BE INCLUDED WHEN BID IS SUBMITTED. NAME OF BIDDER: �9'( CAem/i/QQ/S AtAILI4IG ADUliESS: acZ�S_F�/�Q�----- --- - - CITY, STATE, ZIP CODE: lleLtd[/ TELEPHONE NUMBER: 71 �i�io� Vz11 - /,7 lmbA CHEMICALS & EQUIPMENT CO., INC. 1225 North Post Oak Road Houston, Texas 77055 (713)682-4411 or (800) 345-9387 Fax (7I3) 6824374 a iowr sf 30 t 30 UL V 0-0/jr- 2/1 Can/ 333.33/� 'N l Ju5 (t3 VA-13) y 5p iN s'9 (`cpr� 199ia-l/It N arc j;1 //-a7- 96 u 13a1 ap $;o,M;sf 333.33 III ga is ,. ,..; vP�: <<; J -76. 00 (&L At iU 55's) -f q7 4o9.33: aD , 3. SO Sji5 sJ a�risg's�o�rK,sf 3�7 8� ahgS, 9 a o� IramyQ 6, M;'02f e �9tif S ;A1 S5) `05ete=�0¢C 9 ag, s5Qo aD= c" 33333 fi y5'SO-s 415,$3-a0= aD.9Y siNcc°�e� .o BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN • PORT LAVACA, TEXAS (512) 553-4610 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR PESTICIDES FOR MOSQUITO CONTROL. THE PERIOD TO BE COVERED IS JANUARY 1, 1997 TO DECEMBER 31, 1997. YOU MAY BID ON ONE OR BOTH ITEMS. (1) ACTIVE INGREDIENT: MALATHION 95.0% INERT INGREDIENTS: 5.006 QUANTITY UNIT PRICE 40 — 55 GALLON DRUMS $ - - TOTAL BID PRICE - - - - $ No 51D - - - - - - - - - - - - - ACTIVE INGREDIENT: - - - - - - - - - - - - - - - RESMETHRIN CONCENTRATE 4.22% (MUST BE LABELED FOR OUTDOOR USE) OR EQUAL: • —IF EQUAL, GIVE NAME OF PRODUCT: MGK Formula 7243 Pyre thrum/Synergist See att. label & MSDS QUANTITY UNIT PRICE 20 — 5 GALLON PAILS $ 68.00 per gallon TOTAL BID PRICE $_6,800.00 (2) BIOMIST 30 + 30 ULV CONCENTRATE INGREDIENTS: PERMETHRIN 30.0% PBO (SYNERGIST) 30.0% —MIXTURE OF CHEMICAL TO MINERAL OIL 1:19 RATIO. —PRICE SHOULD BE EXTENDED TO USE PER GALLON AS A FINISHED PRODUCT. UNIT PRICE PER GALLON $18.36 (diluted & including mineral oil *NOTE: A MATERIALS SAFETY DATA LIST MUST BE INCLUDED WITH BID. DATE: Dec. 5, 1996 NAME OF BIDDER: Public Realth Equipment & Supply fn_, Tnr_ •MAILING ADDRESS: P.O. Box 10458 CITY, STATE, ZIP CODE: San Antonio, TX 78210 TELEPHONE NUMBER: /r'w AUTHORIZED SIGNATURE & TITLE: Bv'rt v.fee S. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS 77979 (512) 552-3202 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR VARIOUS TIMBERS, FOR JANUARY 1, 1997 THROUGH DECEMBER 31, 1997, AS FOLLOWS: CCA TREATED TIMBERS_ PRICE PER ITEM #2 TREATED TIMBERS CCA 2 1/2 lbs. - 3 PIECES, 12" X 12", 20 FEET LONG -22 PIECES, 6" X 16", 16 FEET LONG -60 PIECES, 3" X 12", 20 FEET LONG CREOSOTE TIMBERS #2 TREATED TIMBERS - 16 lbs. CREOSOTE TREATED - 3 PIECES, 12" X 12", 20 FEET LONG -22 PIECES, 6" X 16", 16 FEET LONG -60 PIECES, 3" X 12", 20 FEET LONG TREATED ROUND PILES - 16 lbs. CREOSOTE TREATED -12 - 12" BUTTS X 30 FOOT LENGTH NAME: ADDRE CITY, TELEPHONE 9: 4 S l — AUTHORIZED SIGNATURE: I7 / e I / • s3 0_0-0 930-'90 Y'09V °O B O 7;?;,ABD1) y7�oo ®.eG 3szOu a le//IP'.o 0 DO /5L is 0 i BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS 77979 (512) 552-3202 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR VARIOUS TIMBERS, FOR JANUARY 1, 1997 THROUGH DECEMBER 31, 1997, AS FOLLOWS: CCA TREATED TIMBERS , !off Q #2 TREATED TIMBERS - 3 PIECES, 12" X 12", 20 FEET LONG -22 PIECES, 6" X 16", 16 FEET LONG -60 PIECES, 3" X 12", 20 FEET LONG CREOSOTE TIMBERS #2 TREATED TIMBERS - 16 lbs. CREOSOTE TREATED - 3 PIECES, 12" X 12", 20 FEET LONG -22 PIECES, 6" X 16", 16 FEET LONG -60 PIECES, 3" X 1211, 20 FEET LONG TREATED ROUND PILES - 16 lbs. CREOSOTE TREATED -12 - 12" BUTTS X 30 FOOT LENGTH NAME: PRICE PER ITEM m° �9S.so 00 8.33 9 00 i S ADDRESS: CITY, STATE, ZIP:K�`„ov.4�f TELEPHONE AUTHORIZED SIGNATURE:��cew �2 TITLE: 319p.o D fM BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS 77979 (512) 552-3202 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR VARIOUS TIMBERS, FOR JANUARY 1, 1997 THROUGH DECEMBER 31, 1997, AS FOLLOWS: CCA TREATED TIMBERS PRICE PER ITEM 12 TREATED TIMBERS CCA 2 112 lbs. - 3 PIECES, 12" X 12", 20 FEET LONG -22 PIECES, 6" X 16", 16 FEET LONG -60 PIECES, 3" X 1211, 20 FEET LONG CREOSOTE TIMBERS #2 TREATED TIMBERS - 16 lbs. CREOSOTE TREATED - 3 PIECES, 12" X 12", 20 FEET LONG -22 PIECES, 6" X 16", 16 FEET LONG -60 PIECES, 3" X 12", 20 FEET LONG TREATED ROUND PILES - 16 lbs. CREOSOTE TREATED -12 - 12" BUTTS X 30 FOOT LENGTH NAME: CONROE CREOSOTING COMPANY ADDRESS: P. 0. BOX 9 CITY, STATE, ZIP: CONROE, TEXAS TELEPHONE #: 409-539-2245 AUTHORIZED SIGNATURE: 77305 1-800-756-2245 c Y TITLE: Sales Manager/Comptroller $ 289.20 EA 168.32 " 72.30 271.20 EA 158.72 F7 8n 222.30 EA C 190 • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS 77979 (512) 552-3202 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR VARIOUS TIMBERS, FOR JANUARY 1, 1997 THROUGH DECEMBER 31, 1997, AS FOLLOWS: CCA TREATED TIMBERS #2 TREATED TIMBERS CCA 2 1/2 lbs. - 3 PIECES, 12" X 12", 20 FEET LONG -22 PIECES, 6" X 16", 16 FEET LONG -60 PIECES, 3" X 12", 20 FEET LONG CREOSOTE TIMBERS #2 TREATED TIMBERS - 16 lbs. CREOSOTE TREATED - 3 PIECES, 12" X 12", 20 FEET LONG -22 PIECES, 6" X 16", 16 FEET LONG -60 PIECES, 3" X 12", 20 FEET LONG TREATED ROUND PILES - 16 lbs. CREOSOTE TREATED -12 - 12" BUTTS X 30 FOOT LENGTH NAME: Joe Birkner Lumber Co. ADDRESS: P. 0. Box 321 CITY, STATE, ZIP: Bay City, Texas 77404-0321 TELEPHONE #: 409-245-6m AUTHORIZED SIGNATURE: TITLE: Owner PRICE PER ITEM $347.50 ea. ias_00 Pa. 87.69 Pa. 1362.00 ea. 1235.00 ea. 191 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS 77979 (512) 553-4610 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR VARIOUS TYPES AND SIZES OF PIPE, FOR JANUARY 1, 1997 THROUGH DECEMBER 31, 1997, AS FOLLOWS: CORRUGATED METAL PIPE (14 GAUGE) 15 inch 18 inch 24 inch 30 inch 36 inch 42 inch 48 inch 52 inch 72 inch CONCRETE PIPE 15 inch 18 inch 24 inch 30 inch 36 inch 42 inch 0 PRICE PER FOOT FOB DESTINATION S S CORRUGATED PLASTIC CULVERT PIPE ADS spec. attached: • :l 12 inch $ 4.29 15 inch $ 5.76 18 inch $ 7.97- 24 inch $11.95 Above prices Port Lavaca yard: Additional detiverly charges $35.00 Quantity purchased will be on an as needed basis. per detiverly NAME: CITY, STATE, ZIP: Port Lavaca, Texas 77979 TELEPHONE #: AUTHORIZED SIGNATURE & TITLE: -I,- I-- . qp .in I cnnu cnw lan. i- j&F-r, • Rr,rl L -70-7 L 1J2 0 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS 77979 (512) 553-4610 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR VARIOUS TYPES AND SIZES OF PIPE, FOR JANUARY 1, 1997 THROUGH DECEMBER 31, 1997, AS FOLLOWS: 60Ga. 15 inch_ 18 inch 24 inch 30 inch_ 36 inch_ 42 inch ..48 inches $L` ,52- inch 72 inch- CONCRETE PIPE 15 inch 18 inch 24 inch 30 inch 36 inch 42 inch CORRUGATED PLASTIC CULVERT PIPE 12 inch $ l/.83 15 inch / $ 3 18 inch D a&Z G $ 24 inch, $ Quantity ^^ purchased -will be on an as needed basis. �'—' NAME: PRICE.PER FOOT !/ FOB DESTINATION — $ 414 S S $ --$ 7 $ .7 $ I C�o.P,Pcl6A�er L4,p eej"4Ti 4- ADDRESS: l T / .50 ?N /4 /Q CITY, STATE, ZIP: /3��y %�-XRS 774 TELEPHONE #: l �DOO- 5'4/S^- %lolo �' 9-a54s-s�s.o AUTHORIZED SIGNATURE & .� a JL93 J BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS 77979 (512) 553-4610 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR VARIOUS TYPES AND SIZES OF PIPE, FOR JANUARY 1, 1997 THROUGH DECEMBER 31, 1997, AS FOLLOWS: CORRUGATED METAL PIPE (14 GAUGE) 15 inch 18 inch 24 inch 30 inch 36 inch 42 inch 48 inch 52 inch 72 inch CONCRETE PIPE 15 inch 18 inch 24 inch 30 inch 36 inch 42 inch PRICE PER FOOT FOB DESTINATION $ 6.25 $ 7.48 $ $ 12.a2.43 S 14.88 $ 77 $ 23iR.70 $ �26.83 35 $ 35.30 $ nb $ nb $ nb $ $ n �b $ nb CORRUGATED PLASTIC CULVERT PIPE 12 inch 15 inch $_nn 18 inch $ $n -nt--- 24 inch $ nb Quantity Purchased will be on an as needed basis. NAME: WILSON CULVERTS, INC. ADDRESS: RT. 2 Box 2635 CITY, STATE, ZIP: ELKHART, TX 75839 TELEPHONE #: 800-234-0084 A AUTHORIZED SIGNATURE & TITLE: V.P., P OPERATIONS • • • 194 J :7 .7 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE - 211 S. ANN PORT LAVACA, TEXAS 77979 (512) 553-4610 SPECIFICATIONS THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE BIDS FOR VARIOUS TYPES AND SIZES OF PIPE, FOR JANUARY 1, 1997 THROUGH DECEMBER 31, 1997, AS FOLLOWS: CORRUGATED METAL PIPE (14 GAUGE) PRICE PER FOOT FOB DESTINATION 15 inch 18 inch 24 inch 30 inch 36 inch 42 inch 48 inch 52 inch 72 inch 3X1 CONCRETE PIPE 15 inch 18 inch 24 inch 30 inch 36 inch 42 inch k CORRUGATED PLASTIC CULVERT PIPE 529.03 $45_-14 12 inch $ 15 inch $ 18 inch $ 24 inch Quantity purchased will be on an as needed basis. NAME: _ Wyatt Drainage Products, Inc. ADDRESS: P.O. Box 744 5623 FM 359 CITY, STATE, ZIP: Fulshear, Texas 77441 TELEPHONE #: 281-391-6444 • AUTHORIZED SIGNATURE & TITLE: T EY MaHbRA - SALES REPRESENTATIVE 195 A Motion was made by Commissioner Belk and seconded by Commissioner Finster approve the following Order setting day of week and location of Regular term of Commissioners Court meetings for 1997. Commissioners Belk, Finster, Jurek and Smith and Judge Hartzog all voted in favor. ORDER SETTING DAY OF WEEK AND LOCATION OF REGULAR TERM FOR COMMISSIONERS' COURT FOR 1997 CALENDAR YEAR Motion by Commissioner 13 Q I , seconded by Commissioner N 5 1-2 k., and carried, that the following order be entered: At a regular term of the Commissioners' Court in and for Calhoun County, Texas, held in the regular meeting of said Court in the County Courthouse in Port Lavaca, Texas, on the 9th day of December, 1996, with County Judge Howard G. Hartzog, presiding, and Commissioners Leroy Belk, Franklin Jurek, Helen Smith and Kenneth Finster present, and with Marlene Paul, the County Clerk, in attendance, there having come on for hearing the matter of determining the day of week and location of the regular term of Calhoun County Commissioners' Court for the Calendar and Fiscal year, 1997, it was ordered that the regular term should be the second Monday of each month, and may continue on any day of the same week following the second Monday of each month as designated by the Commissioners' Court. The location of such meetings to be the Commissioners' Courtroom, located in the County Courthouse, Port Lavaca, Texas. IT IS SO ORDERED, this the 9th day of December, 1996. ATTEST: M "U Marlene Paul, County Clerk COMMISSIONERS' COURT OF CALHOUN OUNTY, By: How G. Hartzog, County Judge 0 is 196 . GENERAL DISCUSSION OF COUNTY MATTERS A representative of Bay Watchers Bar & Grill at Magnolia asked the Court to allow taverns in Calhoun County to be open to 1:00 A.M. on New Years Day. This will be taken up on December 13, 1996. No action taken this date. CLOSED MEETINGS - PRIVATE CONSULTATION WITH ATTORNEY The Court being in open session, the County Judge as presiding officer publicly announced that Commissioners' Court would meet in a closed meeting as authorized by Section 551 of the Vernon's Texas Codes Annotated, Government Code. The specific section of the Government Code permitting discussion/deliberation in Closed Meeting. as in Section 551.071 which authorizes closed meeting for private consultation between the governing body and its attorney when the governing body seeks the attorney's advice with respect to contemplated litigation, and settlement offers. The Court went into Closed Session at :11:03 A.M. The Court reopened the meeting to the public at 11:20 A.M. A motion was made by Judge Hartzog and seconded by Commissioner Finster to pursue resolution of this claim as discussed with the attorneys with regard to Amador. Judge Hartzog, Commissioners Finster, Belk, Jurek and Smith all voted in favor. ALAMO BEACH - VARIANCE FOR USE OF ALLEY LOTS A Motion was made by Commissioner Belk and seconded by Commissioner Finster that no variance be allowed on use of alley on Lots 1, 2, 3, 4, and 5 in Block 57 Alamo Beach as requested by Russell Cain. Commissioners Belk, Finster, Smith and Jurek and Judge Hartzog all voted in favor. JUVENILE CONTRACT WIT$_3AN PATRICIO COUNTY A Motion was made by Judge Hartzog and seconded by Commissioner Smith that the following contract with San Patricio County be approved. Judge Hartzog, Commissioners Smith, Finster, Belk and Jurek all voted in favor. 0 197 STATE OF TEXAS COUNTY OF SAN PATRICIO • CONTRACT FOR SERVICES This Contract is made by and between San Patricio County, Texas and the Juvenile Board of San Patricio County, Texas, hereinafter called San Patricio County, and Calhoun County, Texas together with the Juvenile Board of Calhoun County, Texas, hereinafter called Calhoun County. The purpose of this contract is to provide detention facilities for juveniles who are subject to the jurisdiction of Calhoun County, and who have been detained pursuant to the provisions of the Texas Family Code. San Patricio County agrees: 1. to provide juvenile detention facilities on a space - available basis to Calhoun County; 2. to supervise the juvenile detainees from Calhoun County pursuant to all applicable state and federal laws and regulations pertinent to such matter; 3. to honor all lawful detentions ordered by Calhoun County Juvenile Courts or authorized by the Juvenile Authorities and not release any youth until release is authorized by said Courts or Juvenile Authorities of Calhoun County; 4. to submit a true and accurate billing to Calhoun County showing the number of days or service to the Juvenile Authorities of Calhoun County, such billing to be submitted no later than the 10th working day of the month following the month in which the services were rendered; 5. to account separately for the receipt and expenditure of • any and all state funds spent by Calhoun County for the subject services; and, 6. to retain all applicable records pertaining to the subject services for a minimum of three years or until any pending audits and all questions arising therefrom have been resolved. Calhoun County agrees; 1. to pay San Patricio County, Texas for the above described services at the rate of $85.00 per day of each child, and to make such payment in legal tender within the thirty days following receipt of the billing. ( A day shall be defined as a normal 24 hour day and any part of a day shall constitute a full day); 2. to pay for any emergency medical care if determined by a licensed medical doctor that such care is proper and necessary without prior notification or authorization by Calhoun County; 3.. to maintain close and frequent communications with the detention staff of San Patricio County Juvenile Center regarding any pertinent activity; 4. to remove juveniles from San Patricio County Juvenile Center within 8 hours, when notified that the facility is over crowded or the juvenile has become unmanageable; 5. to provide San Patricio County Juvenile Center with proper legal forms of detention hearings as heard by Calhoun County. Such hearings or subsequent hearings and waivers of detention hearings must be held in Calhoun County according to Section 54.01 (sub. sec. (a)] of the Family code, specifically under one of the conditions in Section 54.01 (sub. sec. (e)I; and, 6. to place the proposed approval of this contract on the agenda of the Commissioners Court of Calhoun County and to have same properly approved by the Commissioners Court and have said • Commissioners Court properly authorize the County Judge of Calhoun County to execute this contract and to provide San Patricio County with a certified copy of the minutes of the Commissioners Court meeting in which this contract and said authorization was approved. In the performance of all obligations undertaken under this Agreement, San Patricio County Juvenile Center has the sole and exclusive right to supervise, manage, control, and direct the performance of detention services and personnel, and Calhoun County shall have no right at any time to direct or supervise San Patricio County Juvenile Center or its agents or employees in the performance of such services or as to the manner, means or method pursuant to which the services are performed. Calhoun County covenants and agrees that it will save San Patricio County harmless from any and all expenses and damages growing out of the claims of all persons not parties to this Contract related to the acts of all agents, servants and employees of San Patricio County in the performance of this Contract including both services rendered and the use and maintenance of tangible properties. Calhoun County covenants and agrees to pay all money damages imposed by any law or any Court decision upon San Patricio County, its agents or employees and any and all investigation and litigation expenses, court costs, interest and attorneys, fees incurred in resisting such claims within 30 days of the delivery of an itemized statement therefor to Calhoun County. • This Contract may be terminated by San Patricio County or M Calhoun County for convenience or for cause, provided that • termination for any reason shall not occur until 60 days following receipt of written notice by the party to be notified of such termination. Calhoun County shall conduct regular financial and programmatic monitoring of the services provided by San Patricio County pursuant to this contract. `r u 201 The Contract period shall begin on January 1, 1997 and shall end on December 31, 1997 This Contract may be modified only in writing and upon mutual agreement of the parties. This Contract and any properly documented modification thereof shall constitute the entire agreement between the parties. Calhoun County Juvenile Board San Patricio Cc Juvenile Board BY: BY: Chair C airman, Juvenile Board of Juvenile Board of Calhoun County, Texas in Patricio County, Texas ADDRESS: 201 W. Austin St. ADDRESS: 400 W. Sinton St. #105 Pt. Lavaca, - TX Sinton, TX 78387 DATE: December 5, 1996 DATE: December 2. 1996 Calhoun WA Calhoun , Tx ATTES�/T�l.:,yet � � � � � � Clerk, ZaIhoun County, Tx ADDRESS: 211 S. Ann St. Pt. Lavaca, TX. DATE: December 5. 1996 San Patricio County, Texas unty Judge San Patricio County, Texas ATTEST: //t� Clerk, San Patricio(County, Texas ADDRESS: 400 West Sinton St. Courthouse Sinton, Texas 78387 0 ZOO JUVENILE BOARD RESOLUTION — TITLE IV—E FEDERAL FOSTER CARE A Motion was made by Judge Hartzog and seconded by Commissioner Smith to adopt the following Juvenile Board Resolution and the Juvenile Board to execute. Judge Hartzog, Commissioners Smith, Belk, Finster and Jurek all voted in favor. JUVENILE BOARD RESOLUTION •STATE OF TEXAS § § Know All Men By These Present COUNTY OF CALHOUN § On this the day of , 19__, a duly called and lawfully convened meeting of. the Juvenile Board of Calhoun County, Texas was held in the City of Pt. Lavaca , pursuant to the Texas Open Meetings Act. A quorum of the Members were present, to wit: Honorable Michael M. Fricke Honorable Howard G. Hartzog Honorable Steven Williams Honorable Whayland Kilgore Honorable Joseph P. Kelly where, among other matters, came up for consideration and adoption the following Resolution: Whereas, the Texas Juvenile Probation Commission has made available and offered federal financial Id monies to assist the Calhoun County Juvenile Board in the participation in the Title IV-E ederal Foster Care Reimbursement Program; and Whereas, the Juvenile Board of Calhoun County voluntarily wishes to participate in the aforementioned Title IV-E Federal Foster Care Reimbursement Program; and Whereas, the ralhntrn County Juvenile Board believes that execution of the Fiscal Year 1997 Title IV-E Federal Foster Care Reimbursement Program Contract will further the interests of juvenile justice in this county and are in support of this resolution; Therefore Be It Resolved that the Juvenile Board of Calhoun County, Texas does hereby formally authorize and approve execution of the Title IV-E Federal Foster Care Reimbursement Program Contract for fiscal year 1997 with the Texas Juvenile Probation Commission. Further Be it Resolved that the Juvenile Board Chairman, Michael M. Fricke be, and is hereby, authorized to sign this Resolution as the act and deed of the Juvenile Board of Calhoun County. The foregoing Resolution was lawfully moved by , duly seconded by . and duly adopted by the Juvenile Board on a vote of members for the motion and opposed. Subscribtd and s;wrn to before me, SIGNATURE OF JUVENILE BOARD CHAIRMAN Notary Public for the County on the.. - :. -.:_.:.:_day of Notary Public Notary Public, County of State of Texas My Commission Expires 2.W3 PROCLAMATION - MARLENE PAUL AS YELLOW ROSE OF TEXAS A Motion was made by Judge Hartzog and seconded by Commissioner Smith to enter the following ollo ingrocamation commissioning Marlene Paul, asyellow Rosos of Texas. Judge Hartzog, Commissioners Finster, , Belk and Smith all voted in favor. �0 J THE STATE OF TEXAS to all to oX m thesgwents sliallcome yreetigs: know e, tfat Marlene Paul ts�ere� commzrswne� yeINv...Aose t d�zas wider tie Carps of tie State yZTe ;dM all ments #ertaa testamo ff vkre name and ca to 6 Odqt tfS 14th o Y 204 rtvr�, qla. anaemotu yun o said ce. an .7k,ve s ned s used tyre (S'eat, r/(f/cStiate r (September .7fDy 106 Ken Armbrister covsnnou oftexas • COUNTY CLERK - TAX ASSESSOR -COLLECTOR - JUSTICES OF THE PEACE, PCT. 4 AND 5 - MONTHLY REPORTS • The County Clerk, Justices of the Peace, Precincts 4 and 5 presented their monthly reports for November and the Tax Assessor -Collector presented her report for October. and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Smith that said reports be approved. Commissioners Finster, Smith, Belk and Jurek and Judge Hartzog all voted in favor. A Motion was made by Commissioner Smith and seconded by Commissioner Jurek that the following Budget Amendments be approved. Commissioners Smith, Jurek, Belk, Finster and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: PORT 1AVArA FIRE DFPARTMFNT (Department making this request) Date: DECEMBER 05,1996 I request an amendment to the _1996----- budget for the (year) following line items in my department: Amendment 13L Account # Account Name Amount Reason h 4h11r11141144 1h1411111111411411 1411141144411 111YY1144141hh44111r 01-45-16 5220 SUPPLIES ( A 00) PURCHASF COMPUTER 01-45-16 5240 TIRES & TUBES (180.00) PURCHASE COMPUTER 01-45-16 6521 SERVICES ( 148.00) PURCHASE COMPUTER 01-45-16- 7305 BUNKER GEAR ( 40.00) PURCHASE COMPUTER )01-45-16 7321 MICRO BLADES (685.00) PURCHASE COMPUTER 01-45-16 7610 commuication EQUIPMENT (1056,00) P®RCHASE COMPUTER 01-_45-16 $004 INVESTIAGATIVE 5UPP. ( 500.00) PURCHASE COMPUTER Q1-45-16 7-114 TRATNTNC, EQUIPMENT _. +P, 4? R_(1D PURCHASE COMPUTER 01-45-16 7316 FIRE HOSE + 425.00 PURCAHSE FIRE HOSE Net change in total budget for this department is: Other remarks/justification: i understand that my budget cannot be amended a requ Commissioners' Court approval is obtained. Signature of official/department head: OtG 9 19% Date of Commissioners' Court approval: Date posted to General Ledger account(s): 205 BUDGET AMENDMENT REQUEST i To: Calhoun County Commissioners' Court From: (Department making this request) Date: 1 &_9� I request an amendment to the I budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 0-601 S- G( Ctb. -� 7 i Net change in total budget ® p p 0V E for this department is: $ (� ---------- -- Other remarks/justification: ©tC 9 1996 I understand that my budget cannot be amended a :requested unti Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 206 • BUDGET AMENDMENT REQUEST i To: Ca7-V4LUA_VJ County Commissioners' Court From: (Department making this request) Date: 1 a— 6e—� s I request an amendment to the tqi G budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason Net change in total budget p ® �.( �v p� for this department is: $ Q A 4 q Other remarks/justification: Utti 9 W6 I understand that my budget cannot be amended as requested Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 207 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 14�-� b�ppt (Department making this request) Date: I QL-GAG I request an amendment to the [cf%budget for the year following line items in my department: Amendment GL Account # ---Account-Name --- ---Amount-------Reason 0 I -55a --51 �10 -J LLAUL" nay p►-5�i 5-NCO! .�} Ad G IIJ Net change in total budget A for this department is: $ —p Other remarks/justification: UcL 9 Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: l a�•n%�� n� (Department making this request) Date: ! A- &— (n I request an amendment to the IC lG budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ---- — ------------ --- ---------- ------------------- ►8 Cn 130--------------- Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as ested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 209 UDGZT AXSNDXZNT REQUEST �..�■ To: Calhoun County Commissioners' Court From: /I , - -�- (Department making this request) Date: Z request an amendment to the budget for the ear —' following, line items in .my departmyent: Amendment OL Account / Account Name Amount Reason Ir ---------- .---------4-------------------- ------------------- Net change in total budget for this department ia:. Other remarks/justification: H1 � �.�G g 1996 • Z understand that my budget cannot be amended as equested ntil Commissioners, Court approval is obtained. Signature of official/department head: Date of .Commissioners) Court approval: • Date posted to General Ledger account(*): 210 BUDGET AMENDMENT REQUEST To: Calhoun County Co issioners' Court From: W" 7 (Dep rtmen making this request) Date: 1—�to Z request an amendment to the I y o budget for the year)- following line items in my department: Amendment GL Account # Account -Name --- -.Amount --- 0 Net change in total budget for this department is: Other remarks/justification: -----Reason fDI P R OV E DEC g ig% Z understand that my budget cannot be amended s`,'requested until Commissioners' Court approval is obtained. -='_............. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: c (De�t making his request) Date: I&—& _qto I request an amendment to the Iqq budget for the year following line items in my department: GL-Account-#- 0I-+Yo!'-610 ('9a►0 6330 Amendment Account Name Amount Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i • 0 - Z12 0 BUDGET AMENDMENT REQUEST To: Calhoun County commissioners'Court t-f From: � l /1L� Jt ,- � �_�) (Department making this request) Date: 1 01 _ & _�L I request an amendment to the -� budget for the year following line items in my department: GL Account 6-96QL Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount^ y Reason I understand that my budget cannot be amended a request Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): UVC 91998 213 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Criminal District Attorney's Office (Department making this request) Date: November 26, 1996 I request an amendment to the 1996 budget for -the year following line items in my department: GL Account-#- 01-25-05-6450 01-25-05-6125 ---Account-Name--- Training - Registration J ees Witness Fees Amendment Amount + $15.00 - $15.00 Net change in total budget for this department is: $ 0.00 Other remarks/justification: _ Reason to pay for registration fee for seminar. V- C ti�. b6 910 I understand that my budget cannot be aWedequeste un '1 Commissioners' court approval isobta' Signature of official/department head: Date of commissioners' Court approval: Date posted to General Ledger account(s): 0 7 214 11 BUDGET AMENDMENT REQUESTIJ To: Calhoun County Commissioners' Court • From: Criminal District Attorney's Office (Department making this request) Date: U6vember 26, 1996 I request an amendment to the 1996 budget for'the year following line items in my department: Amendment GL__A_c_c_o_u_n_t____ Account Name Amount Reason 'training 1•revei = Dut - to pay for reimbursement 01-25-05-6420 of County + $129?A0 for mileage/for. seminar 01-25-05-6125 Witness Fees - $125.00 & room • Net change in total budget for this department is: $ 0.00 _ 91996 Other remarks/justification: UrL I understand that my budget cannot be amended as�ested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): l� u 215 BUDGET AMENDMENT REQUEST i To: Calhoun County Commissioners' Court From: Criminal District Attorney's Office (Department making this request) Date: November 26, 1996 I request an amendment to the 1996 budget for'the year following line items in my department: Amendment GL Account # Account Name ---Amount-------Reason ------------- -------- ----- ------ 01-25-05-7502 Law Books + $206.0o to pay.for updates to 01-25-05-6125 Witness Fees - $206.00 law books _ S Net change in total budget for this department is: $ 0.00 ` Other remarks/justification: 1 I understand that my budget cannot be a ded as r quested til Commissioners' Court approval is obtai ed. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): ZI6 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: I ) A (Department making this request) Date: I request an amendment to the (��O budget for the year following line items in my department: Amendment GL Account # Account Name Amount DI Di-oi o0-3��0 ' • J Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as req sted unti Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 217 BUDGET AMENDMENT STll • To: Cal ounCounty q Commissioners' Court / From: Io rf},��y, �11� gyp, — rL�' �J �0�( U"4;J- l6xe� (Department making this request) Date: f D- ,3 A G- I request an amendment to the �q G budget for the year following line items in my department: GL-Account-#- 69-GB��-�i�03 Amendment Amount Reason ------------- ------------------- 3 a -►�o� `"f ly �t'� 3d� , -TAN d' 'r CYlnnwv t O !a �w t • +Wyk (cam9` 13- P3 AAccount l'Name p , &0 1�3.3a� oo� 17 Ne change in c for this department is: Other remarks/justification: I understand that my budget cannot be amended as r until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): �'_3�_i�� 53g3-r) • 218 BUDGET AMENDMENT REQUEST To: Calhoouunn County Commissioners' Court From: �J� I QaC9� I & �J ( epartment Aaking this request) Date: I a_4 _q 6 I request an amendment to the I 1 (,z budget for the • ea following line items in my department: Amendment GL -Account-----Account-Name--- --- ---- Amount ----- Reason ---------------- ------------ r,�w fI N F Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature,of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly statement for November and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Judge Hartzog that said report be approved. Commissioners Smith, • Belk, Finster, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $266,928.85 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith, and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Smith, Belk, Jurek and Finster and Judge Hartzog all voted in favor. =9 ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,316.63 for the Hospital Indigent Healthcare Fund were presented by the County Treasurer and after reading and verifying same a Motion was made by Judge Hartzog and seconded by Commissioner Smith that said claims be aVproved for Vayment. Judge Hartzog, Commissioners Smith, Belk, Finster, and Jurek all voted in favor. GENERAL DISCUSSION - DOG ORDINANCE Commissioner Jurek asked to Court to go forward with a dog ordinance for the County. It will be discussed at the Dec. 13th meeting. THE COURT RECESSED UNTIL DECEMBER 13, 1996. REGULAR DECEMBER TERM HELD DECEMBER 13, 1996 THE STATE OF TEXAS § § COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 13th day of December. A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - BID TABULATIONS FOR ASPHALT, OILS & EMULSIONS, INSECTICIDES, PIPE, ROAD MATERIALS AND TIMBER The following bids were opened December 9, 1996 and are recorded with those minutes. The following is a tabulation of the bids. Low bid is indicated by an asterisk "*" and a tie for low is indicated by a plus "+" sign in the left margin. Where there was a tie, those names were drawn and the winner (the same as all the ones awarded bids) are circled. A Motion was made by Commissioner Finster and seconded by Commissioner Smith that we accept the low bid as tabulated by the Auditor's office, with the exception that where there was a tie, the tie was broken by drawing names out of the hat and those names that were drawn out are the winners of the tie (all the winners of the bids are circled). Commissioner Finster, Smith, Belk and Jurek and Judge Hartzog all voted in favor. • • BID TABULATIONS FOR 1997 BIDS FOR CALHOUN COUNTY TO BE AWARDED DECEMBER 13, 1996 TABULATIONS INCLUDED ARE AS FOLLOWS: (1) ASPHALT, OILS, & EMULSIONS (2) INSECTICIDES (3) PIPE (4) ROAD MATERIALS (5) TIMBER BID TABULATION FOR ASPHALT, OILS, & EMULSIONS FOR CALHOUN COUNTY PERIOD TO BE COVERED BY BID IS 1/1/97 - 12/31/97 ITEM 300, ASPHALTS, OILS, EMULSIONS: (RC 250) ____________ --- _----------- _------------------------- __ -------------- _---------------------- _------------------ _______ FOB SHIPPING POINT FOB DESTINATION BRIDGES ASPHALT PRODUCTS, INC. BID: ----------------------------------------- - GALLONS PER DESTINATION UNIT PRICE TOTAL FREIGHT UNIT PRICE TOTAL -------- PER GALLON BID PRICE CHARGE PER GALLON BID PRICE --------------- BY TRUCK: 25,000 GALLONS TO PORT LAVACA 25,000 GALLONS TO SIX MILE 30,000 GALLONS TO OLIVIA 1,1100 GALLONS TO PORT O'CONNOR �60,000 GALLONS TO SEADRIFT \� .6900 17,250.00 ` � E - g .6900 17,250.00 "1) E E .6900 201700.00 .6900 1,Z42.00 • `1 E E .6900 41,600.00 "M1� b E .0660 .6900 (' 18,900.00_• .0759 .6900 19,147.50 .0644 .6900 22,632.00 g E E .0891 .6900 1, 402.38 .0792 .6900 46,152.00 g g E . E 40.00 (FIRST TWO HOURS FREE) PRICE PER HOUR FOR DEMERGE: --- AS QUOTED FROM THE BID: "PRICES ARE BASED ON FULL TRANSPORT TRUCKLOADS DELIVERED TO THE ABOVE LOCATIONS OR PICKED UP AS DESIGN ATED, CHARGES FOR PUMP, LESS -THAN -TRUCKLOAD FREIGHT, RETURN FREIGHT, REFINERY RESTOCKING FEES, ETC., ETC., ARE EXTRA." __________________________________________________________________ FOR SHIPPING POINT FOB DESTINATION GULF STATES ASPHALT CO, INC. BID: ___________________________ GALLONS PER DESTINATION UNIT PRICE TOTAL FREIGHT UNIT PRICE TOTAL _______________________ PER GALLON BID PRICE CHARGE PER GALLON BID PRICE BY TRUCK: 25,000 GALLONS TO PORT LAVACA 25,000 GALLONS TO SIX MILE 30,000 GALLONS TO OLIVIA • 1,800 GALLONS TO PORT O'CONNOR 60,000 GALLONS TO SEADRIFT .7000 17, 500.00 g E .7000 17,500.00 E E .7000 21,000.00 E E .7000 1,260.00 E b .7000 42,000.00 E E E 40.00 PRICE PER HOUR FOR DEMERGE: --• AS QUOTED FROM THE BID: "RATES ARE BASED ON FULL TRANSPORT OF 5,000 GALLONS." PAGE 1 OF 2 .0600 .7000 19,000.00 g E E .0600 .7000 ` 19,000.00 g g .0500 .7000 Z2,500.00 E E Lg .0600 .7700 1,494.00 $ g S 1: .0600 .7000 45,600.00 241 TEXAS FUEL 8 ASPHALT CO, INC. 610: FOR SHIPPING POINT ____________________________ GALLONS PER DESTINATION UNIT PRICE TOTAL ----------------------- PER GALLON RID PRICE BY TRUCK: .7600 19,000,00 25,000 GALLONS TO PORT LAVACA S S . 7600 19,000.00 25,000 GALLONS TO SIX MILE s S . 7600 22,800.00 30,000 GALLONS 70 OLIVIA s s .7600 1,368.00 1,800 GALLONS TO PORT O'CONNOR s $ . 7600 45,600.00 60,000 GALLONS TO SEADRIFT s s S 40.00 (FIRST TWO HOURS FREE) PRICE PER HOUR FOR DEMERGE: --- AS QUOTED FROM THE BID: "ALL PRICES BASED ON 5,000 GALLON MINIMUM LOAD." A ------------------------- FOB DESTINATION _------------- __ FREIGHT UNIT PRICE TOTAL CHARGE PER GALLON BID PRICE .0484 .7600 20,210.00 E S S .0464 .7600 20,210.00 E E $ .0502 .7600 24,306.00 E E E .1500 .T600 1,638.00 E s s .0484 .7603 48,504.00 E $ s .............................................................................................................................. • NOTES: (1) LOW 810 IS INDICATED BY AN ASTERISK `� • ". (2) ALL VENDORS HAVE 810 540.00 ON PRICE PER HOUR FOR DEMERGE, WITH TWO VENDORS GIVING THE FIRST TWO HOURS FREE. PAGE 2 OF 2 0 222 • BID TABULATION FOR INSECTICIDES FOR CALHOUN COUNTY FOR THE PERIOD 01/01/97 - 12/31/97 ri B & G CHEMICALS AND PUBLIC HEALTH EQUIPMENT) �`_ ,EQUIPMENT CO. � AND SUPPLY CO., INC. (BID PRICE PER GALLON) (BID PRICE PER GALLON) MALATHION $ 32.00 * NO BID RESMETHRIN $ 66.31 *.,.� $ 68.00 BIOMIST (1) 20.94 ;(5) $ 18.36 *� (2) 20.47 (3) 20.40 (4) 19.93 ---------------------------------------------------------------------- (1) 1 GAL. BIOMIST @ $ 333.33 19 GAL. MINERAL OIL (BOUGHT IN 5 GAL. PAILS) 85.50 418 83/20 = $20.94 �(2) 1 GAL. BIOMIST @ $-33333- 19 GAL. MINERAL OIL (BOUGHT IN 55 GAL. DRUMS) 76.00 409.33/20 = $20.47 (3) 5 GAL. BIOMIST @ $ 322.50 19 GAL. MINERAL OIL (BOUGHT IN 5 GAL. PAILS) 85.50 408.00/20 = $20.40 (4) 5 GAL. BIOMIST @ $ 322.50 19 GAL. MINERAL OIL (BOUGHT IN 55 GAL. DRUMS) 76.00 398.50/20 = $19.93 (5) 1 GAL. BIOMIST @ $ 289.00 19 GAL. MINERAL OIL @ $4.115/GAL. 78.20 367.20/20 = $18.36 • NOTE: LOW BID IS INDICATED BY AN ASTERISK " * ". PAGE 1 OF 1 `223 SOUTH TEXAS CORRUGATED PIPE, INC. (BID 91) BID TABULATION • PIPE FOR CALHWN COUNTY JANUARY 1, 1997 - DECEMBER 31, 1997 CORRUGATED METAL PIPE (14 GAUGE) (PRICE PER FOOT) (BID 92) (BID #3) WILSON WYATT CULVERTS, DRAINAGE INC. PRODUCTS (POLYMER) (GALVANIZED) (GALVANIZED) - 15 inch E 9.78 (16 GA) S 5.97 (16 GA) 18 inch 11.81 " 7.22 " 24 inch 15.47 " 9.47 " 30 inch 19.54 " 11.94 ^ 36 inch 27.91 42 inch 31.72 48 inch 36.26 52 inch 46.58 (3xl)" 72 inch 61.84 ' " SIZE BID WAS 54 INCHES, INSTEAD OF 52 INCHES, f 7.39 (/ 8 6.25 * $ 8.25 8.89 1 7.48 * 9.61 11.83 9.90 * 12.59 14.81 + 12.43 * 15.60 17.77 ty 14.88 * 18.40 20.74 ! 17.38 * 21.17 23.71 23.70 * 24.08 31.31 (3xl)1T1 26.83 * 29.03 41.55 " 5 35.30 * 45.34 (3xl) WILSON CULVERTS, INC. HAS THE LOW 810 ON ALL SIZES Of CORRUGATED METAL PIPE, AND MEETS SPECIFICATIONS. SOUTH TEXAS CORRUGATED PIPE, INC. (BID #2) IS LOWER ON 15, 18, 24, $ 30 INCH PIPE, BUT BID PERTAINS TO 16 GAUGE, WHICH DOES NOT MEET SPECIFICATIONS. CONCRETE PIPE - NO BIDS 15 inch 18 inch 24 inch 30 inch 36 inch 42 inch CORRUGATED PLASTIC CULVERT PIPE (PRICE PER FOOT) SOUTH TEXAS REXCO. CORRUGATED INC. PIPE, INC. 12 inch ` E 4.29 * "' $ 4.83 (DOUBLE WALL) 15 inch 5.76 * 6.49 " 18 inch 7.97 * 8.96 24 inch 11.95 * 13.44 --• AS QUOTED FROM REXCO'S BID: "ABOVE PRICES PORT LAVACA YARD: ADDITIONAL DELIVERY CHARGES $35.00," REXCO, INC. HAS THE LOW BID, BUT CHARGES THE ABOVE MENTIONED DELIVERY CHARGE, NOTE: LOW 810 IS INDICATED BY AN ASTERISK " * " PAGE 1 Of 1 T 224 BID TABULATION ROAD MATERIALS FOR CALHOUN COUNTY 01/01/97 - 12/31/97 ITEM 249, TYPE B (FLEXIBLE PROCESSED BASE), GRADE 3; (MIN PI 6) --------------------------------------------------------------------------------------------------------------------------- C W 8 A, KEN'S CONSI. PRIHODA REXCO, SANCHEZ TEXAS VULCAN INC. MATERIALS, INC. GRAVEL CO. INC. MATERIALS SOUTHERN MATERIALS FOB DESTINATION PRICE PER TON • PORT LAVACA STOCK PILE ,S 7.05 • S 9.00 S 8.50 i 9.35 $ 7.05 • SIX MILE STOCK PILE .; 7.05 • 9.15 8.75 9,35 7.05 • OLIVIA STOCK PILE 8.00 + 10.60 8.00 * 935 8.00 SEADRIFT STOCK PILE 7.30 9.25 9.50 9.35 7.25 • PORT O'CONNOR STOCK PILE _ 11.85 10.00 9,35 8.75 ITEM 249, TYPE A (LIMESTONE), GRADE 3 �TIJL -------------------------------------------------------------------I----- .------ .-------------- ..-___---.__-.-.-.-_...--- FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE S 11.75 $ 10.50 $ 10.50 10.45 •� $ 10.65 SIX MILE STOCK PILE 11.75 10.50 10.50 10.45 ' 10.65 • OLIVIA STOCK PILE 12.75 11.15 10.31D 10.50 10.70 + SEADRIFT STOCK PILE 13.00 10.50 • 11.30 0.50 1. 10.70 PORT O'CONNOR STOCK PILE 13.75 (}�.00 •� 12.00 71.25 11.4Gn" LIMESTONE (3/4" TO DUST) ! V r ------------------- _------------ _---------------------- _------ _------ _-------------- _---------------- _------ _............ FOR DESTINATION PRICE PER TON PORT LAVACA STOCK PILE S 11.75 $ 11.50 $ 17.25 y$ 10.45 ' $ 10.65 SIX MILE STOCK PILE 11.75 11.50 17.25 10.45 • 10.65 OLIVIA STOCK PILE 12.75 12.00 17.25 10. 50 ' 1 10.70 SEADRIFT STOCK PILE 13.00 11.00 17.25 10.50 ` 10.70 PORT O'CONNOR STOCK PILE 13.75 11 .00 • 17.25 11.25 11.45 NOTE: 11) LOW BID IS INDICATED BY AN ASTERISK " . "* (2) A TIE FOR LOW BID IS INDICATED BY A PLUS SIGN " + " IN THE LEFT MARGIN. PAGE 1 Of 2 225 ITEM 304, TYPE PE (TOPPING ROCK), GRADE 4 - ----------------------------------------------------------------------------------------------------------------------- C W 8 A, KEN'S CONST. PRIHODA REXCO, SANCHEZ TEXAS VULCAN INC. MATERIALS, INC. GRAVEL CO. INC. MATERIALS SOUTHERN MATERIALS FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE E 32.25 E 29.25 I' E 34.00 I E 2( 7.75 • SIX MILE STOCK PILE 32.25 29.30 34.00 OLIVIA STOCK PILE 36.10 29.65 36.00 SEADRIFT STOCK PILE 35.35 29.65 L28.75 34.00 PORT O'CONNOR STOCK PILE 36.25 29.85 36.00 ITEM 330, TYPE D (PRE -MIX - ---------------------------------------------------------------------------------------'-_---.----.-.------.---------- LIMESTONE) FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE E 32,77 $ 31.25 E 35.00 SIX MILE STOCK PILE 32.77 < 31.00 ' I 35.00 31.75 OLIVIA STOCK PILE 32.55 31.85 36.00 30.20 SEADRIFT STOCK PILE 33.55 �... 31.55 ` 35.00 31.75 PORT O'CONNOR STOCK PILE 33.65 32.50 36.00 29.65 • 7 ITEM 350, TYPE 0 (NOT -MIX COLD LAID ASPHALTIC CONCRETE PAVEMENT) ----------------------------- ___________________________________ FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ 33.04 E 31.25 E 31.40 SIX MILE STOCK PILE 33.04 31.00 31.40OLIVIA STOCK PILE 33.60 33.50 31.40SEADRIFT 029.00- STOCK PILE 32.60 30.88 31.40 PORT O'CONNOR STOCK PILE 34.82 30.85 32.25 9.0 RIP RAP MATERIAL _ ___________________________________________________________________________________________________________________ FOB DESTINATION PRICE PER TON PORT LAVACA STOCK PILE $ 20.85 $ 25.00 E 21.00 E 20.00 • • SIX MILE STOCK PILE 20.85 25.00 21.00 20.00 OLIVIA STOCK PILE 20.85 25.00 23.75 I 20.00 PAGE 2 OF 2 ZZ6 BID TABULATION FOR VARIOUS TIMBERS FOR CALHOUN COUNTY 01/01/97 - 12/31/97 ACTION CONROE JBIRK j ACT10N • LUMBER CO. CREOSOTING LUMBER LUMBER CO. CO. LUMBER CO. CCA TREATED TIMBERS I (ALT. BID) M2 TREATED TIMBERS I (.60 CCA) (CCA 2.5 lbs.) 310.00 347.50 265.00 12" % 12", 20 FEET LONG E E 186.00 r289.20 195.00 152.00 6" X 16", 16 FEET LONG 79.00 87.65 70.00 3" X 12% 20 FEET LONG CREOSOTE TIMBERS M2 TREATED TIMBERS - 16 lbs. CREOSOTE TREATED 276.00 I 271.20 ` j 362.00 12" % 12", 20 FEET LONG 160.00L67.80 201.60 6" X 16", 16 FEET LONG 69.00 90.00 3" X 12", 20 FEET LONG TREATED ROUND PILES - 16 lbs. CREOSOTE TREATED 265.00 � 22�.30 235.00 12" BUTTS X 30 FOOT LENGTH NOTE: LOW BID IS INDICATED BY AN ASTERISK " ` . CONROE CREOSOTING HAS THE LOW BID ON ALL SIZES OF TIMBER, AND MEETS SPECIFICATIONS. ACTION LUMBER'S ALTERNATE DID IS LOWER ON CCA TREATED TIMBERS, WITH A CCA OF .60, WHICH DOES NOT MEET SPECIFICATIONS. PAGE 1 OF 2 227 THE FOLLOWING INFORMATION WAS SUBMITTED WITH ACTION LUMBER COMPANY'S ALTERNATE BID. Retention: amount of preservative retained in wood after treatment, measured in pounds per cubic foot Application Required Retention' cy. _ Above Ground 0.25 Ground/ Fresh Water Contact o.40 Sah Water S lash 0.60 Wood Foundation 0.60i Salt Water Immersion _ 2.50 Structural Poles 0.60 FoundatloN Fresh Water 0.80 Salt Water Immersson 2.50 • Standards of the American Wood -Preservers' Assoclatlon PAGE 2 OF 2 • 0 228 • • 0 DISCUSSION OF COUNTY -WIDE JUVENILE CURFEW The Port O'Connor Chamber of Commerce presented a Resolution to the Court concerning a County -wide Juvenile Curfew. Several people from the community spoke as to their concerns. It was decided to have a public hearing on January 13, 1997 for the purpose of hearing comments on the proposed county wide curfew and take action after the public hearing. Juvenile Curfew WHEREAS, The Townsite of Port O'Connor and the surrounding area has mainly developed and grown into a recreational, commercial fishing, and retirement community since its original formation into a Townsite in the early 1900's, and, WHEREAS, for many years the Port O'Connor Chamber, a state chartered non-profit organization, in lieu of an official government body has acted as a voice for most of the citizenry, and, WHEREAS, the Townsite of Port O'Connor is not an incorporated area, and relies upon the assistance and guidance of the Commissioner's Court and the Sheriff's Department to provide adequate police protection, and, WHEREAS, the Community of Port O'Connor is extremely concerned about the protection of property of its full time residents and weekend home owners, and, WHEREAS, the Community, of Port O'Connor realizes there are numerous situational encounters with juvenile delinquents, mainly, relating to vandalism to real estate property, and, WHEREAS, the Communittl of Port O'Connor strives to maintain and improve an adequate quality of life for its residents, especially for the youth of Port O'Connor, and, WHEREAS, the Community of Port O'Connor strives to create and implement ways to minimize and reduce the amount of juvenile crime, THEREFORE, the Port O'Connor Chamber of Commerce stronglyy supports the idea of implementing a Juvenile Curfew to help assist the Calhoun County Shenff's Department in the overall policing of our Community and the County, and BE IT FURTHER RESOLVED, the Port O'Connor Chamber of Commerce recommends the Calhoun County Commissioner's Court to take the necessary steps in adopting the Rules and Restrictions of the County -Wide Juvenile Curfew that is presently before the Court. ADOPTED BY THE PORT O'CONNOR CHAMBER OF COMMERCE BOARD OF DIRECTORS ON OTHE 12th DAY OF DECEMBEQ 1 96 r 229 RESOLUTION - RING FISHER BEACH REPLENISHMENT The following Resolution was read to the Court and it was requested it be placed in the Minutes. 9A, Seet XeM 9e 4 es LU Qaq e"a `King Fisher Beach' Replenishment WHEREAS, The Townsite of Port O'Connor and the surrounding area has mainly developed and grown into a recreational, commercial fishing, and retirement community since its original formation into a Townsite in the early 1900's, and, WHEREAS, for many years the Port O'Connor Chamber in lieu of an official government body has acted as a voice for most of the citizenry, and, WHEREAS, Port O'Connor enjoyed having a Sandy Beach until Hurricane Carla removed the beach from existence in the fall of 1961 and no replacement beach was installed, and, WHEREAS, if not for the tremendous efforts of Ms. Mary Gibbs, the Calhoun County Commissioner's Court, U.S. Corp of Engineers - Galveston, and'King' and Jewel Fisher, Port O'Connor would still not have a sandy beach and, .WHEREAS, with the support of the citizenry of Port O'Connor, a new beach wap created in the ;ail of 1992 (31 years after Carla), thus creating a safe gathering area as well as a protected swimming area and, WHEREAS, 'King Fisher Beach' is a direct integral part of the economic boom our community has experienced as well as an expected part of any Coastal Community, THEREFORE, The Board of Directors of the Port O'Connor Chamber of Commerce unanimously ar,d whole heartily supports the Replenishment of 'King Fisher Beach', and, BE IT FURTHER RESOLVED, the Port O'Connor Chamber of Commerce urges the U.S. Corp of Engineers to proceed with all steps necessary to continue with the Replenishment Program of 'King Fisher Beach'. ADOPTED BY THE PORT O'CONNOR CHAMBER OF DIRECTORS ON THE 9th DAY OF DECEMBER 1996 OF COMMERCE BOARD 0 • 230 • MONTHLY REPORTS -JUSTICES OF THE PEACE PCT.# 1. # 2 AND # 3 Justices of the Peace, Pct. # 1, # 2 and # 3 presented their monthly reports for November, and after reading and verifying same, a Motion was made by Kenneth Finster and seconded by Commissioner Smith. Commissioners Finster, Smith, Belk and Jurek and Judge Hartzog all voted in favor. MEMORIAL MEDICAL CENTER - PORT CITY MALL RENOVATION The Court considered appointing a Purchasing Agent for the renovation of Port City Mall. This was to be considered December 30th. No action was taken this date. TAVERNS IN COUNTY TO REMAIN OPEN LATE NEW YEAR'S EVE A Motion was made by Commissioner Belk and seconded by Commissioner Smith to allow taverns in the unincorporated areas of Calhoun County to remain open until 1:00 A.M. on January 1, 1997, subject to the aVproval of the Texas Alcoholic Beverage Commission. Commissioners Belk, Smith, Finster, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY • Claims totaling $98,977.97 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Jurek that said claims be approved for payment. Commissioners Smith, Jurek, Belk and Finster and Judge Hartzog all voted in favor. • 2 3 $. A Motion was made by Commissioner Smith and seconded by Commissioner Finster that the following Budget Amendments be approved. Commissioners Smith, Finster, Belk, Jurek and Judge Hartzog all voted in favor. BDD6ST ANSNDMBNT R8QDE8T � To: Calhoun County Commissioners' Court From: Memorial Medical Center (Department making this request) Date' 12/13/96 1 request an amendment to the 1996 budget for the following line items in my dep--(Year) 3b Account fl Account Name Amendment Amount Reason ------------- ------ ------- ------------------- To adjust budget for lea— additional expenditures -13 560 (T ) Services 000 due to additional IJ�JI ��J�yy Patient Revenues 6-00062 revenues Not change in total budget I I DEC � 3 � for this department is: $ Other remarks/justification: — • I understand that my budget cannot be amended as requested unt'1 Commissioners, Court approval is obtai;:ed. Signature of official/department head: S a4� A t, • Date of Commissioners, Court approval: Date posted to General Ledger account(s): 232 i NBUDGET ilIENDMENT HBQUESJ To: Calhoun County Commissioners' Court From: 59, �6/f (Department making this request) Date: )�2_!J I request an amendment to the )R 9& budget for the year following line items in my department: GL account 0 1-440 -Sa30 01-+540 -taro nr- -bsao U)-�S�0-b99R account :_n_ne_ G�saL,,j0- - l�/�Otla,J C �rePJgAJev Net change in total budget for this department is: Other remarks/justification: Amendment Amount f 33.53.0-6 6 -------------- R-3 Q L Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head - Date of Commissioners' Court approval: Date posted to General Ledger account(s): 233 �V3•+1f L1'l lY\�l To: Calhoun County Commissioners' Court From: e4f tt i (Department making this request) Date: IJ-lJ Gllo I request an amendment to the %59 4 budget for the _ `t y-e"a�r ) following line items in my department: GL Account $ Account -Name- Amendment Amount GI-�S�-Stool L�hl t�1FecP _4�.,0�� o !-45 0-_a,,o3 r,Lm - So GUO, 60 QI-�1�3 �m-'SXFiL �e?U.tlJ �t-\J4 -S�IO-1.,55� I,Ca,��o Net change in total budget .� for this department iss Other remarks/justification. Q,.1) .-Reason -• — 17 ( V e,--- O\GL �\� e_ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. / Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 234 Nut/Mini t�t`ic;Arutii;tii tu,,;vc;u�i To: Calhoun County Commissioners' Court • From: (Department making this request) - Date - I request an amendment to the J_�1CiL budget for the year following line items in my department: Amendment GL Account j Account ;Erma Amount ------- Reason- ©14 10 -�11� as3m ie- 30, 00LD,00 • Net change in total budget for this department 19: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained.' Signature of official/department head: nv>�✓H �. Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 235 II LUUIil A: ujrylil+tl tl c:G1 t/�1 �,��Gu 1� To: Calhoun County Commissioners' Court From: SyG',P_�f� �.Tr4rL (Department making this request) Date: I request an amendment to the J4'96 budget for the year following line items in my department: Amendment GL nccount nccount Seme Amount Reason ------------- ------------------------------- DI4S 16- 5)0I 6/c - +tc r f s`7. ao T Lot- So-5190 M;5e SA +g$qFs5 014IQ •5SS$ 1;JIAATc eL-ra+,a c. t- -', 19.0b oI-iS�o-�ISIo .i.3MA-,-e- Uea;ck- OD -- bi 'i�10-�3�1 lheAL f}LLowa�C ✓ +-� �I.�a2> L-Su Qi-- W-lo+b J -f %YJNu ) l- L��'=-00 KUY nr-44o-5lol (-l� (sal 1 b 6-b DEC 1 3 MID Net change in total budget for this department ist $ —® — ------------ Other remarks/justification- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 236 • • • I+DU?M J119ENDIENT 1iBQUE81'IJ To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the 9T budget for the year following line items in my department: GL -Account ------------ Account -Name --- - Amendment Amount G I-�SIG -SSsv --- �&cez,cs ,e ----- D) -qj� )p- 64-z0 _I RA,,l,n 6 J<Jj l U)-L410-&40 icep I Uo p/-�(4-G�`L� L1nI�FdR-ms � S�il.00 01-4540,57-Z /y)ACH„Jezy i� rs S5%,v� Oi-�5�O 51 p I E4LC t—r�T-SLL U/7 R0.q� Uwe olb 16 6 aa4 o0:2! 4 G. oo or -q-��4-0-&4o U,J, �R m s L�� 10 Net change in total budget for this department is: $ Other remarks/justification: ------ Aeason DES0`0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head. - Date of Commissioners' Court approval: Date posted to General Ledger account(s): 237 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department maki g his request) Date: Id' ID-9ti II Gr I request an amendment to the L� Ise budget for the year following line items in my department: GL Account # Account Name ------------------------------- b)-g51-40-4*4.5, m►-y-r,40-q'30 b1-LJr)g0-'1001 01- .51d-y33l Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason ------------- ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 7 Z35 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: C M^,/S^� (Department making this request) Date: I a_ )a-9L I request an amendment to the )qq{ budget for the year following line items in my department: Amendment GL Account # Account Name -- ---Amount---- Reason------ ------------- ------------- Net change in total budget _ for this department is: $ _ 0_ __ DEC 1 3 W6 Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): :7 2300 UDGET AMENDIUM REQUEST To: Calhoup County Commissioners Court From: (Department making this request) Date: . / L 1�'/ -{ — is cP I request an amendment to the budget for the following. line items in -ray department: OL Account I 76a, --- Account -Name -------------- Not change .in total budget for this department is:. Other remarks/justifications Amendment -- Amount---- 0 .00 lso0.06 ------Reason I understand that my budget cannot be amended as requested until Commissioners►.. Court approval is Obtained. Signature of official/department head: Date of,.Commiasioners' Court approval: Date posted to General Lodger account(s): • • 240 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: C� n (Department making this request) Date: a— ' O t 6 I request an amendment to the )C19G budget for the year following line items in my department: GL Account # (n)[c) ___Account Name k Net change in total budget for this department is: Other remarks/justification: Amendment Amount _Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 241 BUDGET AMENDMENT REQUEST I*i To: Calhoun County Commissioners' Court From: (Department making this request) Date: La-1 of Al 6 I request an amendment to the q(a budget for the year following line items in my department: Amendment GL Account # ---Account Name -- Amount s O l-a.lu VI O�S� Net change in total budget for this department is: other remarks/justification: -------Reason Il 4b,� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 7 242 • BUDGET AMENDMENT REQUEST i To: Calho n County Commissioners' Court From: . Ste. , QL J_ ) (Department making this request) Date: I a _l q& I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Amount Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 243 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Criminal District Attorney (Department making this request) Date: December 10, 1996 I request an amendment to the 1996 budget for the year following line items in my department: GL-Account #- 01-25-05-6420 01-25-05-5101 Account Name Training%Travel - Out - of County General Office Supplies Amendment Amount + $135.00 - $135.00 Net change in total budget for this department is: $ 0.00 ------------- Other remarks/justification: Reason -to- Tor mileage Tor - seminar I understand that my budget cannot be amended as requeste until Commissioners' Court approval is obtai ed. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 7 0 244 BUDGET AMENDMENT REQUEST i To: Calhoun County Commissioners' Court From: p uiWj (Department making this request) Date: IA , 14-k SIG I request an amendmenttothe budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------ ------------- ------------------- ot --('Coo —q-lo5 L DEC 1 3 � Net change in total budget for this department is: $ 5— Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 245 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: &AIA (Department m king this request) Date: ,Z_jo_gj I request an amendment to the _I_1_ (o__ budget for the (year) following line items in my department: Amendment 61. Account ii Account Name Amount NNYNLNN11Y11Y N1rN N1LNN11NYNYNINY Y1N 1'Y111NN111 01-L�5-05.5310 - W 35,00 Net change in total budget for this department is: Other remarks/justification: Reason 41�4�ggq1{��^Y{1�1^4144�N�4(A'4N14 4Y Pk* N11 d kLt �2,-31-qua fi M �...i■�� DEC 1 3 996 .r" I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 J 246 i 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �hc (Department making this request) Date: jd_Id, —q� I request an amendment to the 1Cqbudget for the following line items in my department: GL_Account-#- L 3�v ---Account Name -------------- Net change in total budget for this department is: Other remarks/justification: Amendment Amount to----- �o _ - --Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 247 11 BUDGET AMENDMENT REQUEST To: Calhoou(n� County Commissioners' Court From: (Department //v''`making this request) Date: ,Z _`U—Q0 1 request an amendment to. the `_` budget for the (year) following line items in my department: GL Account # Account Name 1111YYY111YY1 11Y1111111Y111111Y In 45_ P5 - U 4.5o NO,~ M \. Net change in total budget for this department is: Other remarks/justification: 8 Amendment Amount Y1Y1M1111YY1YY �,35, o 3S, oo Reason 1 Y1Y111111Y111YY1 ".Y lA, t qq � d--1-19/1J 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head:�'� / Date of Commissioners' Court approval: Date posted to general Ledger account(s): .248 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: 4Lb�r (Department making this request) Date: L-I 1 SG I request an amendment to the tqq budget for the year following line items in my department: 0 GL_Account_// ___Account_Name___ � 1tirLCz�. Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason 0— I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 249 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �1 (Dep rtment making this request) Date: [�,_(D� I request an amendment to the M(p budget for the year following line items in my department: GL-Account-#- �(-�(0o5-�7a7 (0-1a � Amendment --Account-Name -- Amount- -----Reason ------- --- ----------- A — Ckc «o It aia Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): r� u 0 250 BUDGET AMENDMENT REQUEST i • To: Calhoun County Commissioners' Court From,�� (Department making thisr equest) Date: I request an amendment to the L"t"t(qbudget for the year following line items in my department: GL Account # ---Account Name ------------- ----------- -5la0 %5-{ q7 0.c ILAW PC A Net change in total budget for this department is: Other remarks/justification: E Amendment ---Amount-------Reason ---- ----------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 251 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court !4n f From: �'li. t+- — (Department making this request) Date: I request an amendment to the I C 0 budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- ------------------------------- 1355 I, ul Net change in total budget for this department is: Other remarks/justification: Reason ------------------- i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): U is 252 BUDGET INF.NDNENT RP(IUEB1jj To: Calhoun County Commissioners' Court From: A/Aa enCS (Department making this request) • Date: 1a_10-9L I request an amendment to the �`�q budget for the year following line items in my department: is • GL-Account-I 01-4!35-(' /o 01- 4sgs- 65100 0) S61 115 ---Account Name '1"ee.ePr�7^Je. Cdp,rz 1lcN �L r*x mise- chi-04-5zzo i --.. 1e-I i�aerc/.iwg�Y Net change in total budget for this department iss Other remarks/justification! Amendment Amount t-127.00 +- 1to3.6-D 4 109.60 + 7 8, m> Reason -------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Cou--t approval: Date posted to General Ledger account(s): 253 u 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: DQ W (Department making this request) Date: )a_1I I G I request an amendment to the ( ) budget for the year following line items in my department: //� GL_Account_#_ oi- (ano -(,-lq3 --Account-Name Net change in total budget for this department is: Other remarks/justification: Amendment _Amount 13 5 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • C] 254 • • BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: u) �CA- 1 (Department making this request) Date: I a- uAG I request an amendment to the ld(ct budget for the year following line items in my department: GL Account # OG Account Name r_._I�. Net change in total budget for this department is: Other remarks/justification: Amendment Amount ------------- -7U -I o Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 255 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: -Cap . 1 P nk . — l L0(�-1-7R��L41.1., 't) • epartment making thid' request) Date: -I_ )I CIG I request an amendment to the I q�(,, budget for the following line items in my department: GL Account # ---Account Name Amendment - -Amount Net change in total budget for this department is: Other remarks/justification: -------Reason S 13 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): THE COURT ADJOURNED. • • 256 SPECIAL DECEMBER TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN $ HELD DECEMBER 20, 1996 BE IT REMEMBERED, that on this the 20th day of December, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - PORT CITY MALL RENOVATION A Motion was made by Commissioner Smith and seconded by Commissioner Belk to authorize the County Auditor to advertise for architectural proposals for the renovation of Port City Mall. Commissioners Smith, Belk, Finster, Jurek and Judge Hartzog all voted in favor. BAY MEADOWS SUBDIVISION - EASEMENT A Motion was made by Commissioner Jurek and seconded by Commissioner Finster to authorize our attorney to pursue securing an Easement in Bay Meadows Subdivision. Commissioners Jurek, Finster, Belk and Smith and Judge Hartzog all voted in favor. FORMOSA PLASTICS CORP. - TAR ABATEMENT AGREEMENT AND DONATION AGREEMENTS A Motion was made by Judge Hartzog and seconded by Commissioner Smith to adopt the following Resolution Providing Notice of Intent to Approve Certain Tax Abatement Agreements with Formosa Plastics Corporation and Related Entities. Judge Hartzog, Commissioners Smith, Belk, Jurek and Finster all voted in favor. 257 STATE OF TEXAS § COUNTY OF CALHOUN A RESOLUTION OF THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS, PROVIDING NOTICE OF INTENT TO APPROVE CERTAIN TAX ABATEMENT AGREEMENTS WITH FORMOSA PLASTICS CORPORATION AND RELATED ENTITIES REGARDING TAX ABATEMENT ON CERTAIN PLANNED INFRASTRUCTURE ADDITIONS IN THE i AMOUNTS OF $101,000,000.00 AND $650,000,000.00 RESPECTIVELY WHEREAS, on December 16, 1996, the Commissioners Court received from Formosa Plastics Corporation, America and other Formosa related business entities, (hereinafter collectively referred to as "Formosa") two amended applications for tax abatement, such applications detailing certain planned infrastructure additions and improvements to Formosa's Olefins plant located in the County, such additions and improvements valued at approximately $101,000,000.00 and $650,000,000.00 respectively, and referred to hereinafter as the "Olefins I and Olefins 11 Additions'; and WHEREAS, as additional consideration for the granting of tax abatement on the Olefins I and Olefins II Additions, Formosa has agreed to make certain donations to the County, such donations more fully set forth in a separate agreement executed by Formosa and the County; and WHEREAS, certain provisions of the Texas Tax Code require the approval of tax abatement agreements to occur at regularly scheduled meetings of the Commissioners Court•, and WHEREAS, the next regularly scheduled meeting of the Commissioners Court is • the second Monday in January,1997, or January 13,1997; and WHEREAS, the Commissioners Court has reviewed the tax abatement applications submitted by Formosa along with the donation agreement providing for donations by Formosa to the County, such donations conditioned upon approval of the abatement agreements, and it appears that granting tax abatement on the Olefins I and Olefins R Additions will be in the best interest of the County and its residents; NOW THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF CALHOUN COUNTY, TEXAS, THAT: The Commissioners Court hereby expresses its intention to approve the tax abatement requests of Formosa relative to the Olefins I and Olefins II Additions, and will schedule the formal approval of such requests for consideration and action at its next regularly scheduled meeting to be held on January 13,1997. BE IT SO RESOLVED. This Resolution was passed and approved by a S to O vote of the Calhoun County Commissioners Court at a special called meeting, duly posted and held on December 20,1996. CALHOUN &NTY, EXAS Howa artz Judge ATTEST: �,,� mil✓ � krTarin c nail ('ni nfi, f9nYL �J 258 FORMOSA PLASTICS CORP.-DONATION AGREEMENT A Motion was made by Commissioner Smith and seconded by -Commissioner Finster to authorize the County Judge to sign the acceptance of the following Donation Agreement. Commissioners Smith, Finster, Belk, Jurek and Judge Hartzog all voted in favor. moo/ FORMOSA PLASTICS CORPORATION, TEXAS P. O. BOX 700 201 FORMOSA DRIVE POINT COMFORT, TEXAS 77978 STATE OF TEXAS § COUNTY OF CALHOUN § PHONE: 512/987-7000 FAX: 512/987-2721 THIS DONATION AGREEMENT INCIDENT TO TAX ABATEMENT, ("Agreement") is made by and between Calhoun County, Texas (hereinafter "County"), a political subdivision of the State of Texas, acting by and through its duly elected Commissioners Court (hereinafter "Commissioners") and Formosa Plastics Corporation, Texas, a Delaware Corporation (hereinafter "FPC"), Nan-Ya Plastics Corporation, America, (hereinafter "NPC"), Formosa Plastics Corporation, America, (hereinafter "FPCA") and Formosa Utility Venture, Ltd. (hereinafter "FUV"), each of which have a certificate of authority to do business in Texas, and each of which have a place of business in Calhoun County, Texas. The parties to this Agreement are collectively • referred to herein as the "parties". RECITALS WHEREAS: 1. The County has previously granted certain tax abatements to FPC, NPC, FPCA, and FUV, such tax abatements evidenced by the following agreements dated: (a) May 31, 1989, (original value of $1,700,000,000.00, which was subsequently amended on August 12, 1991 to reduce the value to $1,025,000,000.00); (b) August 27, 1990, ($66,000,000.00); and, (c) August 12, 1991 ($200,000,000.00). In each of the foregoing agreements, FPC was originally the sole applicant. The May 31, 1989, and the August 12, 1991, agreements were partially assigned in part to NPC, FPCA and FUV by a partial assignment dated February 12, 1993; and • 2. In 1994, the tax abatement agreements between the County, and FPC, NPC, FPCA, and FUV were extended for an additional three-year term as follows: 259 (a) The $1,025,000,000.00 tax abatement agreement was extended on June 13, 1994 an additional three years, commencing 1997 through 1999, inclusive; (b) The $66,000,000.00 agreement (FPC) was extended commencing tax year 1998 through 2000, inclusive; and, (c) The $200,000,000.00 agreement was extended commencing tax year 1999 through 2001, inclusive. The County has executed tax abatement extension agreements evidencing such extensions, which are referred to herein collectively as the "Tax Abatement Extension Agreements"; and 3, FPC, NPC, FPCA and FUV have agreed to make certain donations to the County as a result of the Tax Abatement Extension Agreements, pursuant to a written Donation Agreement dated June 13, 1994; and 4. FPC has filed an application with the County requesting additional tax abatements for planned infrastructure additions to its Olefins plant. FPC specifically has requested tax abatement on a proposed $101,000,000.00 addition to the Olefins plant ("Olefins I Addition"); and 5. Additionally, FPC, FPCA and FUV have filed an application with the County requesting tax abatement on a proposed $650,000,000.00 addition to the Olefins plant ("Olefins II Addition"); and 6. The Commissioners have considered the applications for tax abatements for the Olefins I Addition and Olefins II Addition and have determined that the granting of tax abatements on the Olefins I Addition and Olefins II Addition is in the best interest of the residents of the County, on the express condition that such tax abatements be subject to the terms and conditions of this Agreement; and 7. FPC, FPCA, NPC and FUV have agreed to make certain donations to the County as more specifically set forth in this Agreement as an additional incentive and inducement to the County for granting tax abatement on the Olefins I Addition and Olefins II Addition; and 8. The parties to this Agreement have further determined it to he in their best interest to rescind the 1994 Tax Abatement Extension Agreements to FPC, NPC, FPCA and FUV, subject to the terms and conditions of this Agreement; and 9, The parties have set forth their respective intentions, covenants and obligations regarding certain donations incident to the consideration of tax abatements for the Olefins I Addition and Olefins II Addition in this Agreement; • 2 M NOW, THEREFORE, FOR THE CONSIDERATION HEREIN EXPRESSED, IT IS AGREED BY THE PARTIES AS FOLLOWS: isSECTION 1. Approval of tax abatements for Olefins I Addition -- The Commissioners agree to consider for approval FPC's tax abatement application and tax abatement agreement relative to the Olefins I Addition, contemplating additional capital expenditures and improvements in the amount of $101,000,000.00 to FPC's Olefins plant in the County. Copies of the tax abatement application, proposed resolution of the Commissioners Court, and tax abatement agreement relative to the Olefins I Addition are attached hereto as "Exhibit A", and are incorporated herein by reference. Such approval shall be expressly subject to the tax abatement application and tax abatement agreement having been found to be in compliance with the County's guidelines and criteria for granting tax abatement in reinvestment zones created in Calhoun County, which have been adopted pursuant to section 312.204 of the Texas Tax Code. It is further understood and agreed by the parties that the Commissioners may grant variances to FPC's tax abatement application and tax abatement agreement as may be authorized by the County's guidelines and criteria for granting tax abatement. It is contemplated by the parties that the first tax year that abatement of value on the Olefins 1 Addition shall occur is 1998, and such abatement shall continue for seven years through tax year 2004. SECTION 2. Approval of tax abatements for Olefins II Addition -- The Commissioners agree to consider for approval the tax abatement application of FPC, FPCA and FUV, and tax abatement agreement relative to the Olefins II Addition, contemplating additional capital expenditures and improvements in the amount of $650,000,000.00 to FPC, FPCA and FUV's • Olefins plant in the County. Copies of the tax abatement application, proposed resolution of the Commissioners Court, and tax abatement agreement relative to the Olefins II Addition are attached hereto as "Exhibit B", and are incorporated herein by reference. Such approval shall be expressly subject to the tax abatement application and tax abatement agreement having been found to be in compliance with the County's guidelines and criteria for granting tax abatement in reinvestment zones created in Calhoun County, which have been adopted pursuant to section 312.204 of the Texas Tax Code. It is further understood and agreed by the parties that the Commissioners may grant variances to the tax abatement application and tax abatement agreement as may be authorized by the County's guidelines and criteria for granting tax abatement. It is contemplated by the parties that the first tax year that abatement of value on the Olefins II Addition shall occur is 1999, and such abatement shall continue for seven years through tax year 2005. SECTION 3. Donations to County -- Upon the County's approval of the tax abatement agreements for the Olefins I Addition and Olefins II Addition, and for other good and valuable consideration the receipt of which is expressly acknowledged, FPC, FPCA, NPC and FUV (collectively "Formosa Donors") will: (a) Donate to the County each year for a five-year term beginning in 1997, the sum of TWO HUNDRED THOUSAND AND NO1100 DOLLARS ($200,000.00), (referred to herein as the "Annual Donations"). The Annual • 2E;J Donations shall be paid by one or more of the Formosa Donors in cash or • cash equivalent to the County on or before January 31st of each year during the five-year term of such donations. In the event the Formosa Donors fail to timely remit the Annual Donations to the County, the Formosa Donors expressly agree to increase the amount of the Annual Donations to include interest calculated on the unpaid and past due principal balance of the Annual Donations at a rate equivalent to the post judgment interest rate then in effect, as published in the Texas Register. Such interest shall continue to accrue on a compounded basis until such time as the Formosa Donors remit full payment of the Annual Donations including interest which is due thereon. (b) Donate to the County the aggregate amount of FOUR MILLION TWO HUNDRED FORTY-FIVE THOUSAND AND NOl100 DOLLARS ($4,245,000.00) being the total amount of the County's repayment obligations on its outstanding Tax Anticipation Notes, Series 1996. The County's Tax Anticipation Notes require repayments in the following amounts for the years indicated below: 1999 - $850,000.00 2000 - 845,000.00 2001 - 850,000.00 2002 - 850,000,00 2003 - 850,000.00 The Formosa Donors agree to make annual cash donations to the County in the amounts set forth above (hereinafter referred to as the "Tax Anticipation Notes Donations"). Each annual installment shall be paid to the County on or before August 31 st of each year prior to the year in which the County is obligated to make repayment on the Tax Anticipation Notes. The first Tax Anticipation Notes Donation in the amount of EIGHT HUNDRED FIFTY THOUSAND AND N01100 DOLLARS ($850,000.00) for the 1999 repayment obligation shall be due payable on or before August 31, 1998 with the subsequent donations due each August 31st thereafter through August 31, 2002. In the event Formosa Donors fail to timely remit any of the Tax Anticipation Notes Donations to the County, and such installments have not been paid by January 31st of the year following their due date, interest shall accrue on the unpaid and past due installments at a rate equivalent to the - post -judgment interest rate then in effect, as published in the Texas 262 Register. Such interest shall continue to accrue until such time as the Formosa Donors remit full payment of the Tax Anticipation Notes Donations including interest which is due thereon. For the tax Anticipation Notes Donations which are due and payable in years 1999 through 2002, and provided the Formosa Donors have timely remitted the previous year's Tax Anticipation Notes Donation, the Formosa Donors shall be entitled to a credit against the amount of the donation then due in an amount equal to the amount of interest earned by the County on the previous year's Tax Anticipation Notes Donation for the period beginning on the date of the receipt by the County of the previous year's donation and ending January 31st of the year in which the donation is being made for which the credit is being calculated. Such interest credit shall be equal to the actual interest paid to the County by the County's depository during this period. The County, through its County Auditor shall timely notify the Formosa Donors of the amount of the interest credit each year, so that the Formosa Donors may accurately calculate the amount of the Tax Anticipation Donation due that year. Formosa shall not be entitled to an interest credit for any year in which it has failed to timely remit the previous year's Tax Anticipation Notes Donation. • (c) Reimburse the County for all legal and other expenses incurred by the County relating to the negotiation, preparation and review of the tax abatement agreements, this Agreement, all Resolutions of the Commissioners Court and other documents incident to the granting of the tax abatement to the Formosa Donors on the Olefins I Addition and Olefins II Addition. The parties agree that performance of the covenants contained in this Section 3, including the obligations of the Formosa Donors to make Annual Donations and Tax Anticipation Notes Donations are expressly contingent upon the County's granting tax abatements on the Olefins I Addition and Olefins II Addition. The parties further agree that nothing in this Agreement shall be construed as to repeal, modify or affect the covenants contained in the tax abatement agreements for the Olefins I Addition and Olefins II Addition. SECTION 4. Recision of Tax Abatement Extension Agreements -- Upon the effective date of this Agreement, the Tax Abatement Extension Agreements are hereby mutually rescinded in all respects, and will be of no further force or effect whatsoever. All real and personal property identified in the Tax Abatement Extension Agreements shall be fully taxable by the • County for ad valorem tax purposes for the time periods covered by the Tax Abatement Extension E Z63 Agreements as if such agreements never existed. FPC, FPCA, NPC and FUV hereby release the County and the Commissioners from all claims and causes of action of any nature whatsoever regarding the recision of the Tax Abatement Extension Agreements. SECTION 5. Cancellation of abatement agreements for failure of Formosa Donors' to make donations -- In the event the Formosa Donors fail to timely make any of the Annual Donations or Tax Anticipation Notes Donations in accordance with Section 3 of this Agreement, County at its sole option may terminate the tax abatement agreements for the Olefins I Addition and Olefins II Addition, and may further enforce the ad valorem tax recapture provisions contained therein. FPC, FPCA, NPC and FUV hereby agree to release the County and the Commissioners from all claims and causes of action of any nature whatsoever regarding the termination of the tax abatement agreements for the Olefins I Addition and Olefins II Addition should the Formosa Donors fail to make donations to the County in accordance with Section 3 of this Agreement. SECTION 6. Miscellaneous -- A. Governing Law and Venue -- This Agreement shall be construed and enforced in accordance with the laws of the State of Texas and the parties hereto shall interpret, construe and enforce its terms, conditions and provisions consistent with, and in a manner to preserve and protect, the continuing exercise and performance by County of its governmental duties, discretion and control. All obligations of the parties created hereunder are performable in and venue shall be and lie exclusively in Calhoun County, Texas. B. Successors-- The covenants contained in this Agreement shall be binding on and inure to the benefit of the parties hereto and their respective legal representatives, successors, and assigns except as may otherwise be expressly provided herein. C. Severability -- In case any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision of this Agreement, but this Agreement shall be construed as if such invalid, illegal or unenforceable provision had not been contained herein. D. No Setoff -- In no event shall the donations to be made by the Formosa Donors as more fully described in Section 3 of this Agreement be subject to setoff or counterclaim, it being the intention of the parties that the donations shall continue to be made by the Formosa Donors regardless of any disputes, claims or causes of action that may arise in the future between the Formosa Donors and County. E. Entire Agreement -- This Agreement constitutes the sole and only agreement of the parties hereto, and supersedes any prior written or oral agreement between the parties i • • 264 regarding donations incident to tax abatement agreements relative to the Olefins I Addition and Olefins II Addition. EXECUTED this ( ay of December, 1996, to be effective immediately. ATTEST: Marlene Paul, County Clerk , TEXAS Hartzog, FORMOSA PLASTICS CORPORATION, TEXAS Jack NW, Vice -President, Business Development NAN-YA PLASTICS CORPORATION, AMERICA JackNAgent and Attorney In Fact FORMOSA PLASTICS CORPORATION, AMERICA A,a'` w` Jack Wu, Agent and Attorney In Fact FORMOSA UTILITY VENTURE, LIMITED !1)" Jack— W Agent and Attorney In Fact 7 285 ACCOUNTS ALLOWED - COUNTY Claims totaling $8,575.21 were presented by the County Treasurer, and after reading verifying same, a Motion was made by Commissioner Smith and seconded by Commissioner Finster-that said claims be approved for payment. Commissioners Smith, Finster, Belk and Jurek and Judge Hartzog all voted in favor. GENERAL DISCUSSION Oscar Hahn, former Commissioner of Precinct No. 4 asked to address the court concerning the renovation of Port City Mall suggesting a person be hired to oversee the renovation that will look out for the county's interest. No action was taken by the Court. A Motion was made by Commissioner Jurek and seconded by Commissioner Smith that the following Budget Amendments be approved. Commissioners Jurek, Smith, Belk & Finster and Judge Hartzog all voted in favor. BUDGET AM ENDMENT.REQUEST To: Calhoun County Commissioners' Court From: �Xht�.-wP.�� %Fif�lcs�a� (Department making this request) Date: I a 11, 9 I request an amendment to the l t G budget for the year following line items in my department: GL Account # e�I--6S-�o4,lctj Ci-gt-no-9113 -13-cllriGo G,�Z! Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount �II�, • I � • ----Reason ----------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): `'66 BUDGET AMENDMENT REQUEST To: Calhoun County (Commissioners' Court From: IIJL�c l}1•l�a. r (Department making this request) Date: ' a _' I _G G I request an amendment to the 1% budget for the year following line items in my department: GL Account # 01 -of 00 395o Account -Name --- Net change in total budget for this department is: Other remarks/justification: S Amendment Amount- Reason ------------------- 33 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 267 BUDGET AMENDMENT REQUEST 0 To: Calhoun County Commissioners' Court From: Criminal District Attorney's Office (Department making this request) Date: December 18, 1996 I request an amendment to the 1996 budget for the year following line items in my department: GL-Account #- 01-25-05-7502 01-25-05-5101 Amendment ---Account Name_ - -Amount--- Law Books - - + $118.,00 General Office Supplies - $118.00 Net change in total budget for this department is: other remarks/justification: S Reason to pay for updates to law books I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtain Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: Calhoun County Juvenile Probation Dept, (Department making this request) Date: December 16, 1996 I request an amendment to the budget for the year following line items in my department: Amendment GL Account ---Account Name ---Amount - --- Reason 96-9600-6320 Travel-14,180.00 96-9600-6520 Capita1 Outlay +$9 180.00 Net change in total budget for this department is: Other remarks/justification: Coompliter P urrhases for Department Upgrade I understand that my budget cannot be amended as reques Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • until BDDOET Al[EliD1[8i1T RDQUFaT Tot Calhoun County commissioners' Court Front o (DePart4eit i6king Ws request) Date: I request an amendment to the _L?i� budget for the (year) - following line items in my departments GL Account- 0 o 115- 5Z Z� 1' plS-o Amendment Account Name Amount Reason rrrrrrrrrrrrr-rrrr rrrrrrrrrrrr. rrrrrr rrrr.rrr...... Net change in total budget for this department ist other remarks/justification: -3 �o•oy NO.00 -/DO.OD s understand that N budget cannot be amended as requested until Co"Missionersl Court approval is obtained. Signature of official/department head: Date of commissioners Court approvals Date posted to General Ledger account (s)t 0 • 270 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: l c�� 111�a�t iiV c��wt{ (Department making this request) Date: • L i request an amendment to the li -abudget for the year following line items in my department: Amendment GL Account # ---Account Name --Amount Reason -- - ��Nawajoo •Net change in total budget for this department is: • Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): THE COURT ADJOURNED. SPECIAL DECEMBER TERM THE STATE OF TEXAS S COUNTY OF CALHOUN S HELD DECEMBER 30, 1996 BE IT REMEMBERED, that on this the 30th day of December, A.D., 1996 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek Helen J. Smith Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. PUBLIC HEARING ON AMENDING 1996 AND 1997 BUDGETS Judge Hartzog opened the Public Hearing at 10:05, and continued on with the following business. BIDS AND PROPOSALS - SALE OF ROCK-OLIVIA BOAT RAMP The following proposals were received for the sale of rock that was purchased for the Olivia Boat Ramp. A Motion was made by Commissioner Smith and seconded by Commissioner Jurek to accept the high bid of Wel-Fab, Inc. Commissioners Smith, Jurek, Belk, Finster and Judge Hartzog all voted in favor. • 272 PROPOSAL • THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE PROPOSALS FOR: TYPE AND QUANTITY IS: APPROXIMATELY 450 TONS OF 3" - 5" HARD STONE. APPROXIMATELY 245 TONS OF 6" - 18" LIMESTONE RIP RAP. THE ROCK IS LOCATED AT THE OLIVIA PARR AND BOAT RAMP. EACH TYPE OF ROCK IS TO BE SOLD FOR A LUMP SUM. PAYMENT MUST BE MADE TO THE CALHOUN COUNTY TREASURER BY JANUARY 10, 1997. ROCK MUST BE REMOVED WITHIN 60 DAYS OF AWARD DATE. FOR INQUIRIES CALL (512) 893-5346. ---------------------------------------------------------- THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID • DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: Welfab, Inc. DATE: December 30, 1996 ADDRESS: P.O. Box 103 CITY, STATE, ZIP: Port Lavaca, Texas 77979 AUTHORIZED SIGNATURE: Thomas L. Crenshaw TITLE: President TELEPHONE NUMBER: (512) 552-4033 ---------------------------------------------------------- 1. PROPOSAL AMOUNT FOR APPROXIMATELY 450 TONS OF 3" - 5" • HARD STONE: $ 456o �'— . 2. PROPOSAL AMOUNT FOR APPROXIMATELY 245 TONS OF 6" - 18" LIMESTONE RIP RAP: $ ---------------------=------------- 2'73 f PROPOSAL THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE PROPOSALS FOR: • THE SALE OF ROCK PURCHASED FOR THE OLIVIA BOAT RAMP PROJECT. TYPE AND QUANTITY IS: APPROXIMATELY 450 TONS OF 3" - 5" HARD STONE. APPROXIMATELY 245 TONS OF 6" - 18" LIMESTONE RIP RAP. THE ROCK IS LOCATED AT THE OLIVIA PARK AND BOAT RAMP. EACH TYPE OF ROCK IS TO BE SOLD FOR A LUMP SUM. PAYMENT MUST BE MADE TO THE CALHOUN COUNTY TREASURER BY JANUARY 10, 1997. ROCK MUST BE REMOVED WITHIN 60 DAYS OF AWARD DATE. FOR INQUIRIES CALL (512) 893-5346. ----------------=----------------------------------------- THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID • ACCEPTED. NAME: /O r t'n c erz O q �� /� 0 r 2e, CPJ 1�9' `Ghrf DATE: ADDRESS: f , -3 oy I I q-A CITY, STATE, ZIP: �p �4(/4« :_2WY AUTHORIZED SI,,GINATURE: �� TITLE: pWnQ� 7p TELEPHONE NUMBER: 1. PROPOSAL AMOUNT FOR APPROXIMATELY 450 TONS OF 3" - 5" r HARD STONE.: $ �5 O XY, 2. PROPOSAL AMOUNT FOR�IPPROXIMATELY 245.fiONS OF 6" LIMESTONE RIP RAP: $ �5 V KX • PROPOSAL I THE COUNTY OF CALHOUN, TEXAS WILL RECEIVE PROPOSALS FOR: TYPE AND QUANTITY IS: APPROXIMATELY 450 TONS OF 3" - 5" HARD STONE. APPROXIMATELY 245 TONS OF 6" - 18" LIMESTONE RIP RAP. THE ROCK IS LOCATED AT THE OLIVIA PARR AND BOAT RAMP. EACH TYPE OF ROCK IS TO BE SOLD FOR A LUMP SUM. PAYMENT MUST BE MADE TO THE CALHOUN COUNTY TREASURER BY JANUARY 10, 1997. ROCK MUST BE REMOVED WITHIN 60 DAYS OF AWARD DATE. FOR INQUIRIES CALL (512) 893-5346. • THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: TEXAS SOUTHERN, INC. DATE: DECEMBER 20, 1996 ADDRESS: P. O. BOX 2847 CITY, STATE, ZIP: V1 AUTHORIZED SIGNATURE: TITLE: PRESIDENT TELEPHONE NUMBER: 512-576-2159 • 1. PROPOSAL AMOUNT FOR APPROXIMATELY 450 TONS OF 3" - 5" HARD STONE: $ 18.24 2. PROPOSAL AMOUNT FOR APPROXIMATELY 245 TONS OF 6" - 18" LIMESTONE RIP RAP: $ 23.00 ---------------------------------------------------------- Z75 A Motion was made by Commissioner Smith and seconded by Commissioner Finster that the following Budget Amendments • for 1996 being 1 through 9, be approved. Commissioners Smith, Finster, Belk, Jurek and Judge Hartzog all voted in favor. 1 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: S �urX4 i ) S. P -0- 0- (Department making this request) Date: 12— aL96 I request an amendment to the q u budget for the year following line items in my department: GL-Account-#- O)Db;3a -(QaaLl 0I:Doan ' &,� 10 o/ ao3�-le500 U/ao3�iil� Ol �o3a-�/o1 --_Account-Name--- Net change in total budget for this department is: Other remarks/justification: Amendment Amount 7Ll5,00 --Reason _ I understand that my budget cannot be amende as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approva/. Date posted to General Ledger account(s): 276 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: (Department making this request) Date: / a- 10 C� I request an amendment to the budget for the year following line items in my department: GL-Account-#- `i !, t' 01- bo5--7`135 01- g003— -7� l ---Account Name AmendmentAmount ---------------------- PrQA,O &A3-fy gik Net change in total budget for this department is: Other remarks/justification: �'I�InlUv�s DEC 3 O 1996 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): on 277 3 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: n,&-� l SwI (D artmei4t making his request) Date: I request an amendment to the 199G budget for the year following line items in my department: GL-Account # Q I -q5 w -`%Zo. O I - qWb--.`i,5oo Amendment Account Name Amount --------- -------- ------------- 760-9 Net change in total budget for this department is: Other remarks/justification: --Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: nAt-a posted to General Ledger account(s): 278 BUDGET AMENDMENT REQIIEST To: Calhoun County Commissioners' Court From: ' `� lc An g c w1� (Department making thisV request) Date: ,--IY-CIG I request an amendment to the M /( budget for the year following line items in my department: GL'A(ccount #---Accoun_t Name Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount Reason DEC 3 01996 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): q 279 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: q)wq-3J (Department making this request) Date: j Cx_ 01 A ,I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 31 Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: (d D Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 2SO BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the qG budget for the year following line items in my department: GL �IAccount_# Amendment -_-Account Name --- Amount- D ►J l 0 Net change in total budget for this department is: $ p Other remarks/justification: --Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 281 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: CQ.D-P�8 . 4. CA ( aYiR& '( p rtment making this request) Date: I request an amendment to the -Il� budget for the year following line items in my department: GL Account # ------------- 6g-1!3-6rJ I -A 6Q-oIo(,)--3913J -- Account -Name --------(�------�- ,? Pit �ncw�J L ('z Pr cm:u, Amendment Amount 3 (0oo Net change in total budget for this department is: $ 10- — Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 282 BUDGET AMENDMENT REQUEST To: Calhoun county Commissioners' Court -1 From: f � �K lJlc� kSa l zfA (D / ) �t/Y A L �1 ((3 l (Department making this request) Date: W -Q,� -9 6 / I request an amendment to the 1"1� budget for the year following line items in my department: Amendment GL Account ---Account Name --- Amount ---- -------Reason 1- 0 - I oti� �uw11 �Qr„,rn).3V) 'Awl lo'i - eoo—lo I �o (,1-g000-gI0I • 01-go ao_Q aL ®-t' - an I 1 MIN 11 �+ Net change in total budget for this department is: Other remarks/justification: a OD I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): rI 283 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the 1 Cl rT6 budget for the following. line items in my department: GL Account Account Name AmendmentAmount kA Net Change in total budget for this department in: Other remarks/justification: Reason ice�! I understand that my budget cannot be amended as requested until Commissioners. Court approval is obtained. Signature of official/department head: Date of Commissioners, Court approval: Date posted to General Ledger account(s): • • ZF34 • • A Motion was made by Commissioner Smith and seconded by Commissioner Jurek that the following Budget Amendments 97-3, 4, 5, 7 and 9 be approved. Commissioners Smith, Jurek, Finster, Belk and Judge Hartzog all voted in favor. G1 "3 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Elections (Department making this request) Date: 12/19/96 I request an amendment to the 1997 budget for the year following line items in my department: GL-Account-# 01 3005 4201 O1 1525 4910 01 1525 4920 O1 1525 4930 O1 1525 4940 01 1525 4950 Amendment Account Name Amount Reason Appointed Official 10,500 Increase salary to 524.000 Social Security 803 per year. Group Insurance Retirement Lbrkers' Compensation Unemployment Net change in total budget for this department is: Other remarks/justification: 7,054 2,000 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 2�5 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: � U.. QrJI f nU qWkQ^&a,4&U i (Departient making this request) Date: ' ��-!_C�1� I request an amendment to the (year) budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- -------------- ------------- ------------------- i QI-yoo5-7331 004LAL c._,o.- T_,� Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 286 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: CALHOUN COUNTY TEXAS HIGHWAY PATROL (Department making this request) Date: 12-5-96 I request an amendment to the. 1997 budget for the year following line items in my department: GL Account # ---Account-Name O I -4f5(nC 6531 Computer Maintenance Net change in total budget for this department is: Other remarks/justification: Amendment -- Amount-- $800.00 $ 800.00 G�-5 ------_Reason as needed during year I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 287 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court From: � )P_( 1(I L� ( ATE j (Department making this request) Date: (—a I —CI I request an amendment to the budget for the year following line items in my department: Amendment GL-Account-#- Account Name --- ---Amount---- J P - q 1 - -------------1 zQaaQ N-9WO-q —/a n 0 Net change in total budget for this department is: other remarks/justification: -------Reason p c+ � IEEE- E I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: _Tax Anticipation Notes-40apital Projects (Department making this request) Date: 12/6/% I request an amendment to the 1997 budget for the ea following line items in my department: GL Account # ---------- ---Account Name Amendment Amount 62 1501 1501 7003 69 1501 7003 Courthouse Renovation 200 00p -200 000 69 4501 7001 Sheriff Fquipnent/vehicles 84,000 62 4502 7002'� 69 4502 7o02 Jail Feasability Study -84 25 000 -25,000 62 4503 7006 69 6001 7006 Fire Truck -Port O'Cumor 100,000 62 6001 7008 69 6001 7008 POC Park Lard Acquisition _000OO 5 000 62 8501 7004 69 8501 7pp4 Highway 87 Construction _s'nm 1.125,000 -1,125,000 62 8502 7005 69 8502_ 7�_ Smith Road Construction 7rn 000 62 0100 3010 69 0100 3010 Beginning Cash Balance -�0Q000 - -100,000 ImIfm Net change in total budget for this department is: g — �— Other remarks/justification: - Reason Canbine separate funds I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • `i • EUDf3ET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:�C(QyQLJA/M G (Department making this re 16t) Date: Z(5D/ I request an amendment to the I�GFI budget for the following. line items in my department; Amendment OL Account --------_ Account---------- Name Amount Net ohange in total budget for this department is: 6 gC{O,pfl other remarks/justifibation: __-_---Reason �cr� � 9.c`� •- �IM.LJ-d 2 V I understand that my budget cannot be amended as requested until Commissionerst court approval is obtained. Signature of official/department head: Date of .COmmissionerse Court approval: Date posted to General Ledger account(s): GENERAL DISCUSSION - SHERIFF VEHICLES i Sheriff Elect B. B. Browning spoke to the Court concerning Sheriff vehicles needed for 1997. He feels they would need an additional $50,000 for two vehicles. It was decided • that this could be done should we receive the Formosa gift money as anticipated. GENERAL DISCUSSION - JUVENILE PROBLEMS IN COUNTY Mr. Adan Chavana appeared before the Court to request some help in fighting juvenile crimes. Children 10 years old and up are breaking windows in the stores, in cars, spray painting cars and causing all sort of problems. He has seen them around there at 2 o'clock in the morning (The area he is talking about is around his store on N.Benavides). He has some rent property there and he has them vacant as people are afraid to live there. He asked the Court to spend some of the Formosa funds toward controlling the Juveniles. The Sheriff -Elect is hoping the new proposed curfew will help. No action was taken by the Court. BUDGET AMENDMENTS - 1997 - D.A. CRIME VICTIMS ASSISTANCE A Motion was made by Commissioner Smith and seconded by Judge Hartzog that the following Budget Amendment 97-2 be approved. Commissioners Smith, Belk, Jurek, Finster, and Judge Hartzog all voted in favor. BUDGET A2tENDMBHT RE()ULST To: Calhoun county Commissibnerss Court From: b A. -^ l h ►Y\ V t C.�1 ms (Department making this request) Date: I 1 of - Q 1 I request an amendment to the "t' q 7 budget for the following line items in my department: GL Account Account Name Amendment --------- _ Amount ReasoA J C 1 d 5�0 'I an - - #3 3 (�. co U r i�S Net change in fetal budget FIt for this Aepnrtment is: $ 33QQother remarks/justification: —C 3 01996 i understand that Commissioners CourE myy budget cannot be amended as requested until approval is obtained. Signature of official/department head: Data of Commissioners' Court .approval:_ 0 Date posted to General Ledger account(s): iI J ..0M THE HPRBOR PHONE NO. : Dec. 19 1996 12:52PM P3 CRIME VICTIM ASSISTANCE PROGRAM P• 1997 Proposed Budget RECEIPTS Calhoun County $23,711.00 EXPENSES Salary $13,315.00 Temporary office help 200.00, Supplies 150.00 Telephone 700.00 Occupancy (Utilities, Building and Equipment maintenance) 3,000.00 Postage & Shipping 250.00 Printing & Publication 100.00 Conference & Convention 750.00 volunteer Training 200.00 Childcare & Transportation 1,400.00 PUblie, Rtlali�uo 150.00 Dues/Notary 150.00 TOTAL EXPENSES $20,365.00 Capital Expenditure Xerox copier - 5021 ZTA 3,346.00 TOTAL 1997 EXPENDITURES $23,711.00 0 i i 292 BUDGET AMENDMENT - 1997 - ROAD S BRIDGE GENERAL A Motion was made by Commissioner Smith and seconded by Commissioner Finster that the following Budget Amendment 97-6 be approved. Commissioners Smith, Finster, Belk, Jurek and Judge Hartzog all voted in favor. • BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: IA_+ 9G q 1 - `r I request an amendment to the 199-7 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------ ------------- ------------------- AkALL PC .bcA�u�s Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 293 BUDGET AMENDMENT - 1997 - COMMISSIONERS COURT A Motion was made by Judge Hartzog and seconded by Commissioner Jurek that the following Budget Amendment 97-1 be approved. Judge Hartzog, Commissioners Jurek, Belk, Smith and Finster all voted in favor. (BUDGET AMENDMENT.REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: l a _ Q q —9 (e q�-1 • I request an amendment to the ) 911 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 0_ Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • THE PUBLIC HEARING ON AMENDING THE 1996 AND 1997 BUDGETS WAS CLOSED AT 11:28 A.M. WELDING MACHINE - PRECINCT 4 - INSURANCE SETTLEMENT AND DECLARE WELDING MACHINE AS SALVAGE A Motion was made by Commissioner Finster and seconded by Commissioner Belk to accept the insurance settlement for welding machine in Precinct #4 and declare the welding machine as salvage. Commissioners Finster, Belk, Jurek and 294 Smith and Judge Hartzog all voted in favor. MEMORIAL MEDICAL CENTER VAN - INSURANCE SETTLEMENT A Motion was made by Commissioner Finster and seconded by Commissioner Smith to accept the insurance settlement for damages to Memorial Medical Center Van and authorize the County Judge to sign. Commissioners Finster, Smith, Belk and Jurek and Judge Hartzog all voted in favor. MEMORIAL MEDICAL CENTER PARKING LOT - REPAIRS There was discussion about the old Port City Mall parking lot and that some temporary repairs are needed. The Commissioners decided they could make the temporary repairs to the parking lot. RESOLUTION TO ADOPT INVESTMENT POLICY A Motion was made by Judge Hartzog and seconded by Commissioner Smith to adopt the following Resolution To Adopt Investment Policy. Judge Hartzog, Commissioners Smith, Belk, Finster and Jurek all voted in favor. Attachment A RESOLUTION TO ADOPT INVESTMENT POLICY On this the 30th day of December, 1996, the Commissioners Court of Calhoun County, Texas, being in special session, the following resolution was considered: WHEREAS, the Calhoun County Commissioners Court, in order to satisfy the statutory requirements of Local Government Code 116.112 and Government Code Chapter 2256 to define and adopt a written investment policy regarding the investment of funds under its control; and • WHEREAS, the Calhoun County Commissioners Court has reviewed the policy and finds its enactment to be to the financial benefit of Calhoun County, Texas: NOW, THEREFORE, be it resolved that the Calhoun County Investment Policy as presented this date be approved and supercede any policy heretofore adopted. Unanimously adopted this 3 th f c day ember, 1996. Howar Hartzog County Judge Leroy Bel Franklin D. Jure Commissioner, Precinct 1 Commissioner, Pr cinct 2 4 , / C./ Helen Smith Commissioner, Precinct 3 ATTEST:-14 A'L Marlene Paul, County Clerk Calhoun County, Texas Kenneth W. Finster Commissioner, Precinct 4 Z95 RESOLUTION TO DESIGNATE COUNTY INVESTMENT OFFICER A Motion was made by Commissioner Finster and seconded by Commissioner Belk to Adopt the following Resolution Designating Sharron Marek, County Treasurer as Investment Officer for Calhoun County. Commissioners Finster, Belk, Smith and Jurek and Judge Hartzog all voted in favor. Attachment B RESOLUTION TO DESIGNATE COUNTY INVESTMENT OFFICER WHEREAS, The Commissioners Court of Calhoun County, Texas is required to appoint an Investment Officer to implement the investment of Calhoun County funds: NOW THEREFORE BE IT RESOLVED, that Sharron Marek, County Treasurer be appointed Investment Officer for Calhoun County. Unanimously adopted this th da o ecember, 1996. Howar G. Hartzog • County Judge Leroy Be k Franklin D. Ju Commissioner, Precinct 1 Commissioner, recinct 2 4 "0 - jZ r�o� - 1�/r�it wl L✓'tiuy Helen JV Smith Kenneth W. Finster Commissioner, Precinct 3 Commissioner, Precinct 4 ATTEST: -- 1 0 J'Llldel� Z Marlene Paul, County Clerk Calhoun County, Texas 236 RESOLUTIONS -ADOPT INVESTMENT STRATEGIES OF CALHOUN COUNTY A Motion was made by Judge Hartzog and seconded by Commissioner Smith to approve the following Resolution to Adopt Investment Strategies of Calhoun County. Judge Hartzog, Commissioners Smith, Belk, Finster and Jurek all voted in favor. Attachuent C RESOLUTION TO ADOPT INVESTMENT STRATEGIES OF CALHOUN COUNTY The Calhoun Count Commissioners Court, meeting in special session this the �Oth day of December, 1996, considered the following resolution: WHEREAS, the Public Funds Investment Act of Texas, Section 2256.005(d) requires a governing body to adopt a separate written investment strategy for each of the funds under its control; and, WHEREAS Calhoun County Commissioners Court desires to insure the financial security and liquidity of Calhoun County funds at all times; NOW THEREFORE BE IT RESOLVED, that the Calhoun County Commissioners Court adopt the following investment strategies: ruavuo Jnall rye tnvesceu wiLn an em nasls on satety and dity, matching maturities with expected cash flows Rwill have a stated final maturity of one year or less. DEBT SERVICE FUNDS shall be invested with an emphasis on safety and liqyidity, matching maturities with scheduled principal and interest payments and will have a stated final maturity of one year or less. CAPITAL PROJECTS FUNDS shall be invested with an emphasis on sa etyy an iqui ity, matching maturities with projected construction schedules and will have a stated final maturity of one year or less. Unanimously adopted this the 46ty**40day of December 1996. LL C6 Leroy Be k Commissioner, Precinct 1 Helen V. Smith Commissioner, Precinct 3 ATTEST: �yr� • Marlene Paul County Cle Calhoun County, Texas ge I n Franklin D. Jek Commissioner, recinct 2 Kenneth W. Finster Commissioner, Precinct 4 '% 297 CALHOUN COUNTY INVESTMENT POLICY I. INVESTMENT AUTHORITY AND SCOPE OF POLICY GENERAL STATEMENT This policy serves to satisfy the statutory requirements of Local Government Code 116.112 and Government Code Chapter 2256 to define and adopt a written investment policy. (See Attachment A: Resolution to Adopt Investment Policy.) This policy will be reviewed and adopted by resolution at least annually according to Section 2256.005(e). FUNDS INCLUDED This investment policy applies to all financial assets of all funds of the County of Calhoun, Texas at the present time and any funds to be created in the future and any other funds held in custody by the County Treasurer, unless expressly prohibited by law or unless it is in contravention of any depository contract between Calhoun County and any depository bank. COUNTY'S INVESTMENT OFFICER • In accordance with Sec. 116.112(a), Local Government Code and/or Chapter 2256, sec. 2256.005 (f) and (g), the County Treasurer, under the direction of the Calhoun County Commissioners Court, may invest County funds that are not immediately required to pay obligations of the County. (See Attachment B: Resolution To Designate County Investment officer.) If the investment officer has a personal business relationship with an entity, or is related within the second degree by affinity or consanguinity to an individual, seeking to sell an investment to the county, the investment officer must file a statement disclosing that personal business interest or relationship with the Texas Ethics Commission and the Calhoun County Commissioners Court in accordance with Government Code 2256.005 (i). In order to allow the maximum flexibility for the investment of Calhoun County funds, the Calhoun County Commissioners Court extends the County Treasurer full authority for the investment of Calhoun County funds between meetings of the Commissioners Court, official approval of which shall be made by said Court at the next official meeting of the Commissioners Court. Page 1 • RN II. INVESTMENT OBJECTIVES GENERAL STATEMENT Funds of the County will be invested in accordance with federal and state laws and this investment policy. Calhoun county will invest according to investment strategies for each fund as adopted by commissioners court resolution in accordance with sec. 2256.005(d). SAFETY AND LIQUIDITY Safety of principal is a primary objective in any investment transaction of Calhoun County. All investments must be done in a prudent manner providing liquidity necessary to meet the county's cash needs. DIVERSIFICATION It will be the policy of Calhoun County to diversify its portfolio to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer or a specific class of investments. Investments of the County shall always be selected that provide for stability of income and reasonable liquidity. YIELD • The objective of the County will be to earn the maximum rate of return allowed on its investments within the policies imposed by its safety and liquidity objectives, investment strategies for each fund, and state and federal law governing investment of public funds. MATURITY Portfolio maturities will be structured to meet the obligations of the County first and then to achieve the highest return of interest. When the County has funds that will not be needed to meet current -year obligations, maturity restraints will be imposed based upon the investment strategy for each fund. The maximum allowable stated maturity of any individual investment owned by the County is one (1) year. INVESTMENT TRAINING Calhoun County shall provide training as required by the Public Funds Act, Section 2256.008 and periodic training in investments for the County Investment Officer through courses and seminars offered by professional organizations and associations in order to insure the quality and capability of the investment officer. Page 2 299 INVESTMENT STRATEGIES • In accordance with the Public Funds Investment Act, Section 2256.005(d), a separate written investment strategy will be developed for each of the funds under Calhoun County's control. (Attachment C) Each investment strategy must describe the investment objectives for the particular fund using the following priorities of importance: 1. understanding of the suitability of the investment to the financial requirements of of the entity; 2. preservation and safety of principal; 3, liquidity; 4. marketability of the investment if the need arises to liquidate the investment before maturity; 5. diversification of the investment portfolio; 6. yield; 7. maturity restrictions. In accordance with the Public Funds Investment Act,'Section 2256.005(e), investment strategies will be reviewed and adopted by resolution not less than annually. III INVESTMENT TYPES • AUTHORIZED The Calhoun County Investment Officer shall use .any or all of the following authorized investment instruments consistent with governing law (Government Code 2256): A. Except as provided by Government Code 2256.009(b), the following are authorized investments: (1) obligations of the United States or its agencies and instrumentalities; (2) direct obligations of this state or its agencies and instrumentalities; (3) other obligations, the principal and interest of which are unconditionally guaranteed or insured by, or backed by full faith and credit of this state or the United States or their respective agencies and instrumentalities. (4) obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality by a nationally recognized investment rating firm not less that A or its equivalent. Page 3 300 • B. Certificates of deposit if issued by a state or national bank domiciled in this state or a savings and loan association domiciled in this state and is: (1) guaranteed or insured by the Federal Deposit insurance Corporation or its successor; (2) secured in any other manner and amount provided by law for deposits of the county. C. A fully collateralized repurchase agreement, as defined in the Public Funds Investment Act, if it; (1) has a defined termination date; (2) is secured by obligations described by Section 2256.009(a)(1) of the Public Funds Investment Act; and (3) requires the securities being purchased by the county to be pledged to the county, held in the county's name, and deposited at the time the investment is made with the county or with a third.' party selected and approved by the county; and (4) is placed through a primary government securities dealer, as defined by the • Federal Reserve, or a financial institution doing business in this state. D. No-load money market mutual funds if the fund: (1) is regulated by SEC; (2) has a dollar -weighted average stated maturity of 90 days or less; (3) includes in its investment objectives the maintenance of a stable $1.00 net asset value per each share, and; (4) limited in quantity to the requirements, set forth in Chapter 2256, Government Code Section 2256.014. • E. Eligible investment pools (as discussed in the Public Funds Investment Act, Sec. 2256.016-2256.019) if the Commissioners Court by resolution authorizes investment in the particular pool. An investment pool shall invest the funds it receives from entities in authorized investments permitted by the Public Funds Investment Act. A county by contract may delegate to an investment pool the authority to hold legal title as custodian of investments purchased with its local funds. Accounts. F. Negotiable Order of Withdrawal (NOW) Page 4 301 IV. INVESTMENT RESPONSIBILITY AND CONTROL INVESTMENT INSTITUTIONS DEFINED The Calhoun County Investment Officer shall invest County funds with any or all of the following institutions or groups consistent with federal and state law and the current Depository Bank contract: (1) Depository bank; (2) Other state or national banks domiciled in Texas that are insured by FDIC; (3) Public funds investment pools which are rated no lower that AAA or AAA-m or an equivalent rating by at least one nationally recognized rating service. (4) Government securities brokers and dealers. QUALIFICATIONS FOR APPROVAL OF BROKERS/DEALERS In accordance with 2256.005(k), a written copy of this investment policy shall be presented to any person seeking to sell to the county an authorized investment. The registered principal of the business organization seeking to sell an authorized investment shall execute a written instrument substantially to the effect that the registered principal has: (1) received and thoroughly reviewed the investment policy of the county; and (2) acknowledged that the organization has implemented reasonable procedures and controls in an effort to preclude imprudent investment activities arising out of investment transactions conducted between the county and the organization. The investment officer may from a person who has not delivered instrument in substantially the for according to Section 2256.005 (1). DELIVERY VS. PAYMENT not buy any securities to the county an m provided above It will be the policy of the County that all Treasury Bills, Notes and Bonds and Government Agencies' securities shall be purchased using the "Delivery vs. Payment" (DVP) method through the Federal Reserve System. By so doing, County funds are not released until the County has received, through the Federal reserve wire, the securities purchased. Page 5 • 302 • • AUDIT CONTROL The Investment Officer is subject to audit by the Calhoun County Auditor. In addition, the Calhoun County Commissioners Court, at a minimum, will have an annual financial audit of all County funds by an independent auditing firm, as well as an annual compliance audit of management controls on investments and adherence to the entity's established investment policies in accordance with Gov. Code 2256.005(m). STANDARD OF CARE In accordance with Government Code 2256.006, investments shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital and probable income to be derived. ' Investment of funds shall be governed by the following investment objectives, in order of priority: (1) Preservation and safety of principal; (2) Liquidity; and (3) Yield. In determining whether an investment officer has exercised prudence with respect to any investment decision, the determination shall be made taking into consideration: (1) the investment of all funds, or funds under the county's control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment; and (2) whether the investment decision was consistent with the written investment policy of the county. V. INVESTMENT REPORTING QUARTERLY REPORT In accordance with Government Code 2256.023, not less than quarterly, the investment officer shall prepare and submit to the Commissioners Court a written report of investment transactions for all funds for the preceding reporting period. Page 6 303 NOTIFICATION OF INVESTMENT CHANGES 10 It shall be the duty of the County Investment Officer to notify the Commissioners Court of any significant changes in current investment methods and procedures prior to their implementation, regardless of whether they are authorized by this policy or not. VI. INVESTMENT COLLATERAL AND SAFEKEEPING COLLATERAL OR INSURANCE The County Investment Officer shall insure that all county funds are fully collateralized or insured consistent with federal and state law and the current Bank Depository Contract in one or more of the following manners: (1) FDIC insurance coverage; (2) Obligations of the United States or its ' agencies and instrumentalities. (3) Securities of federally -sponsored U. S. Agencies and instrumentalities of the United States Government, excluding Collateralized Mortgage Obligations. SAFEKEEPING • All purchased securities, certificates of deposit, insured by FDIC, and all pledged securities shall be held in safekeeping by Calhoun County or a County account in a third party financial institution, or with the Federal Reserve Bank. Page 7 ME Public Funds Investment Act of Texas SECTION 1. Chapter 2256, Government Code, is amended to conform to Section 1, Chapter 181, Section 1, Chapter 858. and Section 1, Chapter 946, Acts of the 73rd Legislature, Regular Session, 1993, and • amended to read as follows: CHAPTER 2256. PUBLIC FUNDS INVESTMENT SUBCHAPTER A. AUTHORIZED INVESTMENTS FOR GOVERNMENTAL ENTITIES Sec. 2256.001. SHORT TTPLE. This chapter may be cited as the Public Funds Investment Act. Sec. 2256.002. DEFINITIONS. In this chapter: (1) "Bond proceeds" means the proceeds from the sale of bonds, notes, and other obligations issued by an entity, and reserves and funds maintained by an entity for debt service purposes. (2) "Book value" means the face or par value of an investment plus accrued interest or minus amortization or accretion. (3) "Funds" means public funds in the custody of a state agency or local government that: (A) are not required by law to be deposited in the state treasury; and (B) the investing entity has authority to invest. (4) "Institution of higher education" has the meaning assigned by Section 61.003, Education Code. (5) "Investing entity" and "entity" mean an entity subject to this chapter and described by Section 2256.003. (6) "Investment pool" means an entity created under this code to invest public funds jointly on behalf of the entities that participate in the pool and whose investment objectives in order of priority are: (A) preservation and safety of principal; (B) liquidity; and (C) yield. (T) "Local government" means a municipality, a county, a school district, a district or authority • created under Section 52(b)(1) or (2), Article III, or Section 59, Article XVI, Texas Constitution, a fresh water supply district, a hospital district, and any political subdivision, 'State authority, public corporation, bodv politic, or instrumentality of the of Texas, and any nonprofit corporation acting on behalf of any of those entities. (8) "Market value" means the face or par value of an investment multiplied by the premium or discount quoted on the valuation date. (9) "Pooled fund group" means an internally created fund of an investing entity in which one or more institutional accounts of the investing entity are invested. (10) "School district" means a public school district. (11) "Separately invested asset" means an account or fund of a state agency or local government that is not invested in a pooled fund group. • (12) "State agency" means an office, department, commission, board, or other agency that is part of any branch of state government. an institution of higher education, and any nonprofit corporation acting on behalf of any of those entities. Sec. 2256.003. AUTHORITY TO INVEST FUNDS; ENTITIES SUBJECT TO THIS CHAPTER. Each governing body of the following entities may purchase, sell, and invest its funds and funds under its control in investments authorized under this subchapter in compliance with investment policies approved by the governing body and according to the standard of care prescribed by Section 2256.006: (1) a local government; (2) a state agency (3) a nonprofit corporation acting on behalf of a local government or a state agency; or (4) an investment pool acting on behalf of two or more local governments, state agencies, or a • combination of those entities. �305 (h) An officer or employee of a commission created under Chapter 391. Local Government Code, is ineligible to be designated as an investment officer under Subsection (f). (i) An investment officer of an entity who has a personal business relationship with an entity seeking to sell an investment to the entity shall file a statement disclosing that personal business interest.. An investment officer who is related within the second degree by affinity or consanguinity, as determined under Chapter 573, to an individual seeking to sell an investment to the investment officer's entity shall file a statement disclosing that relationship. A statement required under this subsection must be filed with the Texas Ethics Commission and the governing body of the entity. (j) The governing body of an investing entity, may specify in its investment policy that any investment authorized by this chapter is not suitable. (k) A written copy of the investment policy shall be presented to any person seeking to sell to the entiry an authorized investment. The registered principal of the business organization seeking to sell an authorized investment shall execute a written instrument substantially to the effect that the registered principal has: (1) received and thoroughly reviewed the investment policy of the entity; and (2) acknowledged that the organization has implemented reasonable procedures and controls in an effort to preclude imprudent investment activities arising out of investment transactions conducted be ween the entity and the organization. (1) The investment officer of an entity may not buy any securities from a person who has not delivered to the entity an instrument in substantially the form provided by Subsection (k). (m) An investing entity. in,conjunction with its annual financial audit. shall perform a compliance audit of management controls on investments and adherence to the entity's established investment policies. State agencies stall report the results of the audit performed under this subsection to the state auditor. The state auditor shall compile the results of reports received under this subsection and annually report those results to the legislative audit committee. Sec. 2256.006. STANDARD OF CARE. (a) Investments shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital and the probable income to be derived. Investment of funds shall be governed by the following investment objectives, in order of priority: (1) preservation and safety of principal: (2) liquidity; and (3) yield. (b) In determining whether an investment officer has exercised prudence with respect to an investment decision. the determination shall be trade taking into consideration: (1) the investment of all funds, or funds under the entity's control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment; and (2) whether the investment decision was consistent with the written investment policy of the , entity. Sec. 2256.007, INVESTMENT TRAINING. STATE AGENCY BOARD MEMBERS AND OFFICERS. • • (a) Each member of the governing board of a state agency and its investment officer shall attend at least one training session relating to the person's responsibilities under this chapter within six months after taking office or assuming duties. (b) The governor's office shall provide training under this section for members and officers other than members and officers of an institution of higher education. The Texas Higher Education Coordinating Board shall provide the training for members and officers of institutions of higher education. • (c) Training under this section must include education in investment controls, security risks, strategy risks, market risks. and compliance with this chapter. 306 (b) In Otis section, "repurchase agreement" means a simultaneous agreement to buy, hold for a specified time, and sell back at a future date obligations described by Section 2256.009(a)(1), at a market value at the time the funds are disbursed of not less than the principal amount of the funds disbursed. The term includes a direct security repurchase agreement and a reverse security repurchase agreement. (c) Notwithstanding any other law, the term of any reverse security repurchase agreement may not exceed 90 days after the date the reverse security repurchase agreement is delivered. (d) Money received by an entity under the terms of a reverse security repurchase agreement shall be used to acquire additional authorized investments, but the term of the authorized investments acquired must mature not later than the expiration date stated in the reverse security repurchase agreement. Sec. 2256.012. AUTHORIZED INVESTMENTS: BANKERS' ACCEPTANCES. A bankers' acceptance is an authorized investment under this subchapter if the bankers' acceptance: (1) has a stated maturity of 270 days or fewer from the date of its issuance; (2) will be, in accordance with its terms, liquidated in full at maturity; (3) is eligible for collateral for borrowing from a Federal Reserve Bank; and (4) is accepted by a bank organized and existing under the laws of the United States or any state, if the short-term obligations of the bank, or of a bank holding company of which the bank is the largest subsidiary, are rated not less than A-1 or P-1 or an equivalent rating by at least one nationally recognized credit rating agency. Sec 2256.013. AUTHORIZED INVESTMENTS: COMMERCIAL PAPER Commercial paper is an authorized investment under this subchapter if the commercial paper: (1) has a stated maturity of 270 days or fewer from the date of its issuance; and (2) is rated not less than A-1 or P-1 or an equivalent rating by at least: (A) two nationally recognized credit rating agencies; or (B) one nationally recognized credit rating agency and is fully secured by an irrevocable letter of credit issued by a bank organized and existing under the laws of the United States or any state. Sec. 2256.014. AUTHORIZED INVESTMENTS: MUTUAL FUNDS. (a) A no-load money market mutual fund is an authorized investment under this subchapter if the mutual fund: (1) is regulated by the Securities and Exchange Commission; (2) has a dollar -weighted average stated maturity of 90 days or fewer, and (3) includes in its investment objectives the maintenance of a stable net asset value of S1 for each share. (b) In addition to a no-load money market mutual fund permitted as an authorized investment in Subs.,-_tion (a), a no-load mutual fund is an authorized investment under this subchapter if the mutual fund: (1) is registered with the Securities and Exchange Commission; (2) has an average weighted maturity of less than two years; (3) is invested exclusively in obligations approved by this subchapter, (4) is continuously rated as to investment quality by at least one nationally recognized investment rating firm of not less than AAA or its equivalent; and (5) conforms to the requirements set forth in Sections 2256.016(b) and (c) relating to the eligibility of investment pools to receive and invest funds of investing entities. (c) An entity is not authorized by this section to: (1) invest in the aggregate more than 80 percent of its monthly average fund balance, excluding bond proceeds and reserves and other funds held for debt service, in money market mutual funds described in Subsection (a) or mutual funds described in Subsection (b), either separately or collectively; 307 (9) whether the only source of payment is the assets of the pool at market value or whether there is a secondary source of payment, such as insurance or guarantees, `and a description of the secondary source of payment: (10) the name and address of the independent auditor of the pool; (11) the requirements to be satisfied for an entity to deposit funds in and withdraw funds from the pool and any deadlines or other operating policies required for the entity to invest funds in and withdraw funds from the pool; and (12) the performance history of the pool, including yield, average dollar -weighted maturities, and expense ratios. (c) To maintain eligibility to receive funds from and invest funds on behalf of an entity under this chapter, an investment pool must furnish to the investment officer or other authorized representative of the entity: (1) investment transaction confirmations: and (2) a monthly report that contains, at a minimum, the following information: (A) the types and percentage breakdown of securities in which the pool is invested; (B) the current average dollar -weighted maturity, based on the stated maturity date, of the pool; (C) the current percentage of the pool's portfolio in investments that have stated maturities of more than one year, (D) the book value versus the market value of the pool's portfolio, using amortized cost valuation; (E) the size of the pool; (i) the number of participants in the pool; (G) the custodian bank that is safekeeping the assets of the pool; (1-1) a listing of daily transaction activity of the entity participating in the pool; (1) the yield and expense ratio of the pool: (I) the portfolio managers of the pool: and ('K) any changes or addenda to the offering circular. (d) An entity by contract may delegate to an investment pool the authority to hold legal title as custodian of investments purchased with its local funds. (e) In this section, "yield" shall be calculated in accordance with regulations governing the registration of open-end management investment companies under the Investment Company Act of 1940, as promulgated from time to time by the federal Securities and Exchange Commission. Sec. 2256.017. PORTFOLIO OF CERTAIN INVESTMENT POOLS. A public funds investment pool created to function as a money market mutual fund must mark its portfolio to market daily and, to the extent reasonably possible, stabilize at a S 1 net asset value. If the ratio of the market value of the portfolio divided by the book value of the portfolio is less than 0.995 or greater than 1.005, portfolio holdings shall be sold as necessary to maintain the ratio between 0.995 and 1.005. Sec. 2256.018. ADVISORY BOARD OF INVESTMENT POOLS. (a) An investment pool other than a pool described by Subsection(b) shall establish an advisory board composed of participants in the pool and other persons. (b) A public funds investment pool created under Chapter 791 and managed by a state agency shall establish an advisory board composed equally of participants in the pool and other persons who do not have a business relationship with the pool. A board member must be qualified to advise the pool. See. 2256.019. RATING OF CERTAIN INVESTMENT POOLS. A public funds investment pool must be continuously rated no lower than AAA or AAA-m or at an equivalent rating by at least one nationally recognized rating service. 0 0 is 308 another investing entity, notwithstanding any other provision of this chapter or other law to the contrary. t • (c) Mortgage pass -through certificates and individual mortgage loans that may constitute an investment described in Section 2256.009(b) are authorized investments with respect to the housing bond programs operated by: (1) the Texas Department of Housing and Community Affairs or a nonprofit corporation created to act on its behalf: (2) an entity created under Chapter 392, Local Government Code; or (3) an entity created under Chapter 394, Local Government Code. (Sections 2256.025-2156.050 reserved for expansion) SUBCHAPTER B. MISCELLANEOUS PROVISIONS Sec. 2256.051. ELECTRONIC FUNDS TRANSFER. Any local government may use electronic means to transfer or invest all funds collected or controlled by the local government. Sec. 2256,052. PRIVATE AUDITOR. Notwithstanding any other law, a state agency shall employ a private auditor if authorized by the legislative audit committee either on the committee's initiative or on request of the governing body of the agency. Sec. 2256,053. PAYMENT FOR SECURITIES PURCHASED BY STATE. The comptroller, the state treasurer, or the disbursing officer of an agency that has the power to invest assets directly may pay for authorized securities purchased from or through a member in good standing of the National Association of Securities Dealers or from or through a national or state bank on receiving an invoice from the seller of the securities showing that the securities have been purchased by the board or agency and that the amount to be paid for the securities is just, due, and unpaid. A purchase of securities may not be made at a price AM that exceeds the existing market value of the securities. Sec. 2256.054. DELIVERY OF SECURITIES PURCHASED BY STATE. A security purchased under this chapter may be delivered to the state treasurer, a bank, or the board or agency investing its funds. The delivery shall be made under normal and recognized practices in the securities and banking industries, including the book entry procedure of the Federal Reserve Bank. Sec. 2256.053. DEPOSIT OF SECURITIES PURCHASED BY STATE. At the direction of the state treasurer or the agency. a security purchased under this chapter may be deposited in trust with a bank or federal reserve bank or branch designated by the treasurer, yhether in or outside the state. The deposit shall be held in the entity's name as evidenced by a trust receipt of the bank with which the securities are deposited. SECTION 2. Section 51.003(b), Education Code, is amended to read as follows: (b) The funds shall either be deposited in the depository bank or banks or invested as authorized by Chapter 2256, Government Code (Public Funds Investment Act). Funds that are to be deposited in the depository bank or banks must be deposited within seven days from the date of collection. SECTION 3. Section 51.0031(a), Education Code, is amended to read as follows: (a) A governing board may deposit funds under its control as provided in Section 51.003 of this code. mayinvest funds under its control in accordance with Chapter 2256, Government Code and. with regard to donations, gifts, and trusts, may establish endowment funds that operate as trusts and are managed under prudent person standards. • 309 chapter as amended by this Act is not required by this Act to liquidate those securities before the final stated maturity of the investment. SECTION 12. The importance of this legislation and the crowded condition of the calendars in both houses create an emergency and an imperative public necessity that the constitutional rule requiring bills to be read on three several days in each house be suspended, and this rule is hereby suspended. H.B. No. 2459 was passed by the House on May 3, 1995, by a non -record vote; and the House concurred in Senate amendments to H B. No. 2459 on May 18, 1995, by a non -record vote. H.B. No. 2459 was passed by the Senate, with amendments, an May 16, 1995, by a viva-voce vote. 0 310 i 0 MONTHLY REPORTS - SHERIFF - DISTRICT CLERK - TAX ASSESSOR- T COLLECOR The Sheriff and the Tax Assessor -Collector presented their monthly reports for November, 1996 and the District Clerk presented her report for October, 1996 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said reports be approved. Commissioners Finster, Belk, Jurek and Smith and Judge Hartzog all voted in favor. CLOSED MEETING - CONFER WITH ATTORNEY The Court being in open session, the County Judge as presiding officer publicly announced that Commissioners' Court would go into a closed meeting as authorized by Section 551 of Vernon's Texas Codes Annotated, Government Code. The specific section of the Government Code Permitting discussion/deliberation in Closed Meeting is: Section 551.071 which authorizes closed meetings for private consultation between the governing body and its attorney when the governing body seeks the attorney's advice with respect to contemplated litigation, and settlement offers. The County Judge further publicly announced that before any final action, decision or vote is made regarding the subject matter of said closed meeting, this meeting will be reopened to the public. The Court then went into closed session at 11:50 A.M. The Court reopened the meeting to the public at 11:57 A.M. Attorney Bob Nichols was on the conference telephone. A Motion was made by Judge Hartzog and seconded by Commissioner Belk to accept the two settlement offers as discussed in closed session, and to authorize payment of same. Judge Hartzog, Commissioners Belk, Finster, Smith and Jurek all voted in favor. A Motion was made by Commissioner Smith and seconded.by Commissioner Jurek that the following Budget Amendments be approved. Commissioners Smith, Jurek, Belk, Finster and Judge Hartzog all voted in favor. 3Ai BUDGET AMENDMENT REQUEST To: Calhoun County. Commissioners' Court From: ! ") Pit `-1 (Department making this request) Date: I request an amendment to the C budget for the year following line items in my department: GL-Account-#- (�G-goo-5�3 -Account Name -- Net change in total budget for this department is: Other remarks/justification: Amendment Amount I� Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • Cl 0 312 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �JZ6 Pj 3 (Department making this request) Date: a- oZy ll¢ I request an amendment to the m budget for the year following line items in my department: Amendment GL Account # ---Account Name Amount 0`6-85ao— �5�1 t0 rwol l3,Aa� tlQcur Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 313 BUDGET AMENDMENT REQUEST To. Calhoun County Commissioners' Court From: l��LllS �uyb*) A 1(Department making this request) Date: a 3b -9L I request an amendment to the budget for the year following line items in my department: GL-ACCaunt-#- (�I -(e0)0-6-70- 0 —eoufo-61q,)�, Account Name Net change in total budget for this department is: $ Other remarks/justification: Amendment -- Amount Reason ----------------------- 135 13 -- O — I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 314 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Gn,ivy Opp± (Department making this request) Date: ' l _al —9 I request an amendment to the 1994 budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- ------------------------------- bl-L0,1e4Q-713 --A 6 gLP .dui b Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 315 i BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:aQ, A9- (Department making this request) Date: 1 � 11 i "ii¢ I request an amendment to the `i 6 budget for the ea r following line items in my department: GL Account O► -5�� -'1 �(o�f (09�0 Account Name ------------------ C7�-�p4QJ Net change in total budget for this department is: Other remarks/justification: Amendment Amount 1 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 316 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' court From: ' i� LA�QMW -{— (Department ina3eing this request) Date: I a_a 1 _q 9 I request an amendment to the 10111, budget for the (year) line items in my department: GL Account # 61-5b00-5190 �n Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason S '—� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 317 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 5 an�iJ (Depa tment making this request) I i Date: I)--cL pG i request an amendment to the f( ) budget for the year following line items in my department: GL- Account -#- ys� -- Account -Name --- Net change in total budget for this department is: Other remarks/justification: S Amendment Amount ------------- Id 7o Reason ------------------- 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: A ML Y c (fiJ— psVz, -'f" c (Department making this reque t) Date: a- -1 _96 p0er/ 1 request an amendment to the budget for the yearyear")-- following line items in my department: GL-Account-#- 0 f 4-5l $- -1aaa _6�40 lei `i311 Net change in to for this department is: Amendment ---- ---Account Name --- Amount- --- al- ��iin�J of C----� Other remarks/justification: ----- Reason Z understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 319 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (D partmen(;t making this request) Date: I request an amendment to the budget for the year following line items in my department: GL Account 0 `45 - YI 01--41 1 o- &qo n Yjci 90 Account Name Net change in total budget for this department is: Other remarks/justification: Amendment --Amount-------Reason ----- ----------- I(5� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 C] 320 r� U BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: _ tsnr l� C.,A-,- (Department making this request) Date: �a,17-9 U I request an amendment to the ( CMG budget for the year following line items in my department: GL-Account-#- �i-ISlo—(ol�a ---Account-Name--- Net change in total budget for this department is: Other remarks/justification: Amendment --Amount- -- ----Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 321 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: g �oln�i�LJ (Depar ment making this request) Date: (z -1G I request an amendment to the J�qbudget for the year following line items in my department: GL_Account_#_ Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount _ 5o S ^O ------------- I understand that my budget cannot be amended as Commissioners' Court approval is obtained. n Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason i 322 BUDGET AMENDMENT. REQUEST To: Calhoun County Commissioners' Court From: l /X�nn�ni�S�� 74M1�41 (Department making this request) Date: ! 2) _ 1 1 G 1 I request an amendment to the Ig9G budget for the year following line items in my department: GL-Account-#- n(-�t�a�� Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason --------------- DEC 3 01996 i unaerstand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 323 BUDGET AMENDMENT REQOEST To: Calhoun County Commissioners' Court From: �rt4l-rllll � (Department making this request) Date: I request an amendment to the �%co budget for the year following line iteins'in my department: Amendment GL Account ¢ Account Name Amount Reason --------------------- ------ ------ 0/�S•DS_ /OSo20_ Ytack�. %1f-er-t_ 5/9u AL4,. -4"X-ACcL, �s7,u 1haeJJ 771.�P 700/ ,;-Iva //Oa .rssv fir. Net change in total budget for this department is: Other remarks/justification: 3so .3sv a7o� /9 57 -7 I. understand that illy budget cannot he amended as requested until Commissioners' Court approval is obtained. Siqnature of official/department head: — Date of Commissioners' Court approval: Date posted to General Ledger account(s): .1 t.. .l,{ , ,II 1, �. l..r ., r, 1,4111. ,lr til".Il'p. 1 r d 1$III' AUls, 1 or !V, t 1,, I ♦.00lneIU1p.N,.} rvlrla n! AY ! t •.. I .(y W l �Ib 9 324 BUDGET AltENOHENT REQUEST To: Calhoun County Commissioners' court From: L-,I t(ar(1 (Department making this request) Date: IZ 2� �1b 11n ll I request an amendment to the budget for the - Ty-ea-F7— following line items in my department: GL Account 0 ------------- Account Name --- Amendment Amount ---'--------- Reason ------------------- Cil 6G-U5 �11G5 Tgrnporc�� P.mployees -1ti0.00 T, �u�^I1.rnP PrnTra)oycr•, () (i)•05 4a01 Aa;�A>•l Offrc;co b0?� -Tn PIN �(m12. en 0� jfmS 0160-05 65dO Nl9thine Mair(knance '505.00 Tb P4 Como__ e,&f Windort 01W-05 (o3io Travel-m Cuv4y <505-CO'� T pay Cou r NO;rltnance 01(dD o5 501 Lrblar, BCOks 34;t•00 To vay -4or boats ol (00-054A01 AFWirtlej 0-C4ci-J 0o T p� �k r boo Q(60-05 1501 L6dry 19oots 46 00 T r boats pl (o0'OS 5iU1 �ieneryi (�f(ifr $upylia 46QO to Slav �o_�_ r boots (SllaU 05 i5Qf bibr-ary tooks i8a oo to $22LI.%r boots OIW-055112 Cumgvdfr Supplies— 18? 00 fo r books Net change in total budget rot this department ls: o i PIrW�i Other remarks/justification: '( DEC 3 0 i�C�996 i I I understand that my budget cannot be amended as un commissioners' Court Court approval is obtained. Signature of offtcial/department head: Date of Commissioners' Court approval: (/ Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $206,421.64 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Smith, seconded by Commissioner Jurek that said claims be approved for payment. Commissioners Smith, Jurek, Finster, Belk, and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $34,221.55 for the Hospital Indigent Health care and $768,178.55 for Memorial Medical bills for a total of $802,400.10 Memorial Medical bills and after reading and verifying same, a Motion was made by by Commissioner Smith and seconded by Commissioner Belk that said claims be approved for payment. Commissioners Smith, Belk, Jurek and Finster and Judge Hartzog all voted in favor. THE JUDGE AND THE COURT EXPRESSED THEIR APPRECIATION TO COMMISSIONER SMITH FOR HER YEARS OF SERVICE TO THE COUNTY AND TO THE COURT. THE COURT ADJOURNED. t Tr aJ SPECIAL JANUARY TERM THE STATE OF TEXAS 5 COUNTY OF CALHOUN 5 HELD JANUARY 1, 1997 BE IT REMEMBERED, that on this the 1st day of January, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge (ABSENT) Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 (ABSENT) Helen J. Smith Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. OATHS OF ELECTED OFFICIALS Judge Hartzog administered the Oaths of office to the following elected officials: B. B. Browning - Sheriff W. H. Floyd - Commissioner, Precinct # 3 Annette Baker - Tax Assessor -Collector James-W.Duckett - Justice of the Peace,Pct. #2 Gregory Falcon - Constable, Pct. # 1 Leon Klimitchek - Constable, Pct. # 2 Bruce Blevins - Constable, Pct. # 3 Wayne Daggs - Constable, Pct. # 4 Virgil W.Redding- Constable, Pct. # 5 A Motion was made Judge Hartzog and seconded by Commissioner Finster that the Bonds on the above elected officials, along with the Bonds of Stephanie A. Smith (Stephanie A. Smith was administered the Oath of Office on December 30, 1996 by Marlene Paul, County Clerk after the resignation of Mary Lois Mc Mahan' Elections Administrator and Leroy Belk, Commissioner, Precinct No. 1 (Leroy Belk was administered the Oath of Office by Marlene Paul on December 31, 1996) be approved. Judge Hartzog, Commissioners Finster and Jurek all voted in favor. THE COURT ADJOURNED. 0 REGULAR JANUARY TERM HELD JANUARY 13, 1997 THE STATE OF TEXAS § 5 COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 13th day of January, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within • said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge COmmissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. COMMISSIONER H. FLOYD RECOGNIZED Commissioner Floyd was introduced and welcomed as our new Commissioner in Precinct No. 3 .BIDS AND PROPOSDALS - FUEL BIDS The following bid was the only one received for fuel for the period beginning January 16, 1997 and ending February 15, 1997. A Motion was made by Commissioner Finster and seconded by Commissioner Belk to accept the only bid of Diebel Oil Co. Commissioners Finster, Belk, Floyd and Jurek and Judge Hartzog all voted in favor. 11 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE - TOTAL GALLONSIMO. UNLEADED GASOLINE $'? &Z X 3800 = $,;2j PREMIUM UNLEADED GASOLINE $ .]3 rI X 4000 = DIESEL FUEL (LOW SULFUR) $ / X 2500 = $_ f7j1,�D TOTAL BID PRICE $�.Z.) THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING JANUARY 16, 1997 AND ENDING FEBRUARY 15, 1997. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. • NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE .3M PUBLIC HEARING - JUVENILE CURFEW Judge Hartzog announced the opening of the Public Hearing on the Proposed Juvenile Curfew at 10:02. The following persons were in attendance. 32� The draft of the proposed curfew was studied and discussed by the people in attendance and the Commissioners. A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to change Section III, f1) to read: It shall be unlawful for any minor to knowingly remain, walk, run, stand, drive or ride about, in or upon any public place in teh county between the hours of 10:00 P.M. and 6:00 A.M. Sunday through Thursday and between the hours of 12:00 midnight to 6:00 A.M. on a Friday or Saturday night or between the hours of 9:00 A.M. and 2:30 P.M. on a Monday, Tuesday, Wednesday, Thursday or Friday, during the time school is in session. Commissioners • Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to indicate the effective date to be February 15, 1997. Commissioners Finster, Jurek, Belk and Floyd and Judge Hartzog all voted favor. The amended curfew order as adopted by the Court follows: CALHOUN COUNTY JUVENILE CURFEW ORDER AN ORDER OF THE COUNTY OF CALHOUN, TEXAS, ESTABLISHING A JUVENILE CURFEW WITHIN THE JURISDICTION OF CALHOUN COUNTY LAW ENFORCEMENT OFFICERS; CONTAINING FINDINGS AND OTHER PROVISIONS RELATING TO THE FOREGOING SUBJECT; DECLARING CERTAIN CONDUCT TO BE UNLAWFUL AND PROVIDING PENALTIES THEREFORE; PROVIDING SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Commissioners' Court of Calhoun County finds that unsupervised activities of minors may lead to juvenile violence, juvenile gang activity and an increase in crime by persons the age of sixteen or under in Calhoun County; and WHEREAS, persons the particularly susceptible b experience to participate activities and to be victim and age of sixteen or under are y their lack of maturity and in unlawful and gang -related s of older perpetrators of crime; WHEREAS, -the Calhoun County Commissioners have an obligation to provide for the protection of minors from each other and from other persons, for the enforcement of parental control and responsibility for their children, for the protection of the general public, and for the reduction of the incidence of juvenile criminal activities; and WHEREAS, a curfew for those sixteen year of age or under will be in the interest of the public health, safety and general welfare, and will help to attain the foregoing objectives and to diminish the undesirable impact of such conduct on the citizens of Calhoun County: NOW, THEREFORE, BE IT ORDAINED BY THE CALHOUN COUNTY COMMISSIONERS' COURT: SECTION I THAT THE ABOVE STATED FINDINGS AND RECITALS CONTAINED IN THE PREAMBLE OF THIS ORDINANCE ARE DETERMINED TO BE TRUE AND CORRECT AND ARE HEREBY ADOPTED AS PART OF THIS ORDINANCE. SECTION II DEFINITIONS The following words, terms and phrases when used in this article, shall have the meanings ascribed to them in this Page 1 of 6 �, section, unless the context of their usage clearly indicates another meaning: 1. EMERGENCY shall mean an unforeseen combination of circumstances or the resulting state that calls for immediate action. The term shall include but not be limited to a fire, natural disaster, vehicular accident, or a serious medical condition of sudden onset. 2. GUARDIAN shall mean the person who, under a court order, is the guardian.of the person of a minor or the public or private agency with whom a minor has been placed by a court. 3. MINOR shall mean any person sixteen (16) years of age or under. 4. PARENT shall mean: (a) a natural mother or father, adoptive mother or father, step -mother or father; or (b) a person at least eighteen (18) years of age and authorized by a parent or guardian to have the care and custody for a limited time for a specific purpose of a minor. 5. PUBLIC PLACE means any place to which the public or a • substantial group of the public has access and includes, but is not limited to, streets, highways, parks and the common areas of schools, hospitals, apartments, houses, office buildings, transport facilities and shops. SECTION III OFFENSES 1. It shall be unlawful for any minor to knowingly remain, walk, run, stand, drive or ride about, in or upon any public place in the county between the hours of 10:00 p.m. and 6:00 a.m. Sunday through Thursday and between the hours of 12:00 midnight to 6:00 a.m. on a Friday or Saturday night or between the hours of 9:00 a.m. and 2:30 p.m. on a Monday, Tuesday, Wednesday, Thursday or Friday, during the time school is in session. 2. It shall be unlawful for the parent or guardian having legal custody of a minor to knowingly or acting with criminal negligence, or by insufficient control, allow or permit the minor to be in violation of the curfew imposed in Section III (1) of this code. Page 2 of 6 Ll 330 3. Violations of this section shall be punishable as • provided in Section VII of this code. SECTION IV DEFENSES It is a defense to prosecution under Section III of this code that: (a) the minor was accompanied by his or her parent or guardian; (b) the minor was accompanied by an adult designated by his or her parent or guardian; (c) the minor was on an errand made necessary by an emergency; (d) the minor was attending a school, religious or government sponsored activity or was traveling to or from a school, religious or government activity; (e) the minor was engaged in lawful employment activity or was going directly to or coming from lawful employment; • (f) the minor was on the sidewalk of the place where he or she resides; (g) the minor was on an errand directed by his or her parent or guardian; (h) the minor was traveling directly to or coming from a hunting or fishing activity, provided that the minor was in compliance with the current regulations established by the offices of the Texas Parks and Wildlife Department and with the permission of a parent or guardian; (i) the minor was in a motor vehicle involved in intrastate or interstate transportation; (j) the minor was engaged in, participating in or traveling to or from any event, function or activity for which the application of Section III of this code would contravene his or her rights protected by the Texas or United States Constitutions; (k) the minor is married or had been married or had disabilities of minority removed in accordance with Chapter 31 of the Texas Family Code; or 0 Page 3 of 6 331 0 (1) with respect to the hours between 9:00 a.m. and 2:30 p.m. only, that the offense occurred during the school summer vacation break period of the school in which the minor is enrolled or on a holiday observed by the closure of classes in the school in which the minor is enrolled or that the minor has graduated from high school or received a high school equivalence certificate. SECTION V SUPPLEMENTAL EFFECT The provisions of this article are supplemental and shall be cumulative with all other laws and ordinances applicable in any manner to juveniles. SECTION VI ENFORCEMENT Notwithstanding the penal effect of this article, Calhoun • County law enforcement officers are encouraged to develop alternative enforcement strategies, which may include but need not be limited to return of minors to their residences or schools, counseling with minors and their parents or guardians, the issuance of warning citations to minors or their parents or guardians or the referral of instances that appear to also involve the violation of school attendance laws to those officers who are responsible for the enforcement of those laws. The enforcement strategies shall be promulgated in writing to members of the Sheriff's Department so that this article may be enforced in a uniform manner. SECTION VII PENALTIES Any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and upon conviction thereof shall be fined in any sum not more than Two Hundred Dollars ($200.00). A third arrest of a minor within a period of twelve (12) months for violating any of the provisions of this ordinance shall be deemed prima facia evidence that a parent or guardian having legal custody of said minor knowingly allowed or permitted the minor to be in violation of the curfew imposed in Section III (1) of this code. • Page 4 of 6 332 SECTION VIII COMMUNITY SERVICE I. A court may require a defendant to serve all or a part of a sentence as a condition of probation by performing community service rather than paying a fine or being confined in the county jail. 2. In its order requiring a defendant to participate in community service work, the court must specify: (a) the number of hours the defendant is required to work; and (b) the entity or organization for which the defendant is required to work. 3. The court may order the defendant to perform community service work under this article only for a government entity or a non-profit organization that provides services to the general public that enhances social welfare and the general wellbeing of the community. A governmental entity or non-profit organization that accepts a defendant to perform community service must agree to supervise the defendant in the performance of the defendant's work and shall report on the defendant's work to the Sheriff's Department or the court • having jurisdiction of the case. 4. It is the intent of this code that community service be implemented in lieu of a fine or jail sentencing when possible. 5. It is also the intent of this code that the parent or guardian having legal custody of a minor and who is also in violation of this code shall serve community service with the minor when so ordered by the court as a condition of probation. SECTION IX SEVERABILITY If any provisions, section, subsection, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances is for any reason held to be unconstitutional, void or invalid, the validity of the remaining portions of this ordinance or their application to other persons or sets of circumstances shall not be affected thereby, it being the intent of the County Commissioners in adopting this ordinance that no portion hereof or provision or regulation contained herein shall become inoperative or fail by reason of any unconstitutionality, voidness or invalidity • Page 5 of 6 333 of any other portion hereof, and all provisions of this ordinance are declared to be severable for that purpose. SECTION IX Six (6) months from the effective date hereof, the Calhoun County Sheriff shall submit a report to the Commissioners' Court on the effectiveness of this ordinance, unforeseen problems in enforcement and any suggestions for changes or additions which might be made in the light of experience. SECTION XI Pursuant to Texas Local Government Code, Section 351.903, and upon motion of Commissioner Finster , seconded by Commissioner Jurek , IT IS HEREBY RESOLVED that the or er a an eTi rebyis a opte . Presented and passed by a vote of 5 to 0 at the regular meeting of the Calhoun County ommissioners'7!ourt on this 13th day of January. , 1997. Effective Date: Expiration Date: February 15, 1997 LEROY BE K," Commissioner, Precinct No. 1 Me, HOW D G. HARTZ , County Judge 1A, FRANKLIN JUREK Commissioner, recinct No. 2 4 Lzj�s� , H. F— LO KENNETH FINSTER, Commissioner, Precinct No. 3 Commissioner, Precinct No. 4 ATTEST: S E A L) MARL NE PAUL, Coup y Clerk Page 6 of 6 • 334 PROPOSED CALHOUN COUNTY ANIMAL CONTROL ORDINANCE A proposed Animal Ordinance was read to the Court by Commissioner Belk. A motion was made by Commissioner Belk and seconded by Commissioner Finster to pass the following Ordinance. A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to modify Original motion to require identification of animal or have a tag or some other form of identification on the animal showing they have been vaccinated. Commissioners Floyd, Belk, Finster and Jurek and Judge Hartzog all voted in favor. A Motion was made by Commissioner Belk and seconded by Commissioner Finster to pass the Calhoun County Animal Control Ordinance as Amended. Commissioners Belk, Finster, Jurek and Floyd and Judge Hartzog all voted in favor. ., CALHOUN COUNTY ANIMAL CONTROL ORDINANCES DEFINITIONS When used in this Ordinance, the following words and terms, unless the context indicates a different meaning, shall be interpreted as follows: OWNER J CARETAKER: Any person who has.the'right or property in an animal or who harbors an animal or allows, an animal to remain abouit his, premises for a period of ten (10) days. ' " HARBORING: The act of keeping and caring for an animal or of providing prem- ises to which the animal returns for food, shelter or care for a period of ten •(10) days. DOMESTIC ANIMAL: Shall include all species of animals commonly and universally accepted as being domesticated. DOG: A domestic canine of either sex, including one neutered or sterilized. CAT: A domestic feline of either sex, including one neutered or sterilized. STRAY: Any animal which has no identifiable owner or harborer. NUISANCE: Any animal that, by any act, destroys the peace, comfort or property of the inhabitants of the county. RUNNING AT LARGE: Shall pertain to an animal off the premises of the owner and not under physical, visible or audible control of the owner or his authorized representative or an animal intruding upon the property of a person other than the owner shall be termed "running at large". RABIES VACCINATION: Shall mean the vaccination of a dog, cat or other domestic animal with the anti -rabies vaccine approved by the Texas Department of Health and administered by a veterinarian licensed by the State of Texas. CURRENTLY VACCINATED: Shall mean rabies vaccinated and satisfy the following cri- teria: I. The animal must have been at least three months of age at the time • of the vaccination. 2. At least thirty (30) days have elapsed since the initial vaccination. 3. Not more than twelve(12) months have elapsed since the most recent vaccination. o 335 ORDINANCES VACCINATION: Every owner of a dog of cat three months of age or older shall have such animal vaccinated against rabies. All dogs or cats vaccinated at three months of age or older shall be vaccinated annually thereafter. Any person moving into Calhoun County from a location outside the county shall com- ply with this ordinance within thirty (30) days after having moved into county. If the dog or cat has inflicted a bite on any person or other animal within the last ten (10) days, the owner of said dog or cat shall report such fact to the veterinarian and no rabies vaccine shall be administered until after the ten (10) day observation period. CERTIFICATE OF VACCINATION: Every owner of a dog or cat shall keep a Certifi- cate of Vaccination, from the veterinarian, bearing the following: 1. Name, address and telephone number of the owner of the vaccinated dog or cat. 2. Date of vaccination. 3. Type of rabies vaccine used. 4. Year and number of rabies tag. 5. Breed, age, color and sex of the vaccinated dog or cat. HARBORING UNVACCINATED ANUMALS: It shall be unlawful for any person to harbor _.. any dog or cat which has not been vaccinated against rabies, as provided herein, or which cannot be identified as having a current vaccination certificate. PROOF: It shall be unlawful for any person who owns or harbors a vaccinated dog or cat to fail or refuse to exhibit their copy of the certificate of vaccin- ation upon demand of any person charged with the enforcement of this Ordinance. REPORTING BITES FROM ANIMALS SUSCEPTIBLE TO RABIES & RELATED PROCEDURES. DUTY TO REPORT: Any person having knowledge that a dog or cat has bitten a human, shall immediately report the incident to the Local Health Authority, Ani- mal Control Office, or the Calhoun County Sheriff's Department. • 336 Page 2 of 3 • ORDINANCES CONFINEMENT OF DOGS AND CATS: Any dog or cat which has bitten a person shall be placed under quarantine and observed for a period of ten (10) days from the date of the bite. The procedure and place of the observation shall be disig- nated by the investigating officer or responsible agency. If the dog or cat is not confined on the owner's premise, then the cost of confinement shall be at the owner's expense. The owner of any dog or cat that has dnflicted a bite on any person shall, on demand, produce said dog or cat for impoundment, as pre- scribed in this Ordinance. Refusal to produce said dog or cat constitutes a vi-!:t: olation of this section and each day of refusal shall constitute a separate 5 individual violation. REMOVAL OF DOGS AND CATS FROM CONFINEMENT: It shall be unlawful for any person to remove from any place of confinement any dog or cat which has been confined as authorized without the consent of the impounding agency. STRAY DOGS OR CATS: Stray dogs or cats, whose owners cannot be identified shall be destroyed immediately: upon discovering such dog or cat. DOMESTIC ANIMALS RUNNING AT LARGE, NUISANCE: It shall be unlawful for an owner or caretaker to allow a domestic animal to run at large which, by any act,. disturbs the peace, comfort or property of another. Such an act or disturbance r is hereby declared to be a public nuisance. CERTAIN DOGS PROHIBITED FROM RUNNING AT LARGE: It shall be unlawful for the own- er, keeper or person in control of a dog that the owner, keeper, or person in control knows is accustomed:to run, worry or kill livestock or poultry to permit the dog to run at large. 1. Each'day that a dog runs at large in violation of this Ordinance constitutes a separate offense. 0 337 Page 3 of 3 ORDINANCES DUMPING DOGS OR CATS: It shall be unlawful for any person to leave a dog or cat to fend for itself anywhere in Calhoun County ENFORCEMENT: It shall be the duty of the Sheriff's Department, Animal Control • Officer, Local Health Authority, Constables, and / or the designee of the Commissioners' Court to enforce these ordinances in accordance with procedures established by Commissioners' Court. PENALTY FOR VIOLATION: Any person who violates any of the provisions of this Ordinance shall be guilty of a Class "C" misdemeanor. CONTINUED: Definitions TAR ABATEMENT AGREEMENTS - FORMOSA PLASTICS CORPORATION A Motion was made by Judge Hartzog and seconded by Commissioner Belk to adopt the Tax Abatement Agreements, and Variance Request and Donation Agreement as presented and discussed in the December 20th meeting. A Motion was made by Commissioner Belk and seconded by Commissioner Finster that the Original Motion be amended that the Tax Abatement Agreements as presented at the December 20, 1996 Commissioners Court meeting on the Olefins I and Olefins II applications be amended in Section 21.9 to provide that the maximum donation required to be made in any one year will be the lesser of any fine, penalty or assessment or One Million Dollars and that such provision shall remain in effect through the term of the abatement, and authorizes Judge Hartzog to sign same. Commissioners Belk, Finster, Jurek and Floyd and Judge Hartzog all voted in favor. A Motion was made by Judge Hartzog and seconded by Commissioner Belk to accept the Original Motion as amended. Judge Hartzog, Commissioners Belk, Jurek, Floyd and Finster all voted in favor. RM EXECUTIVE DIRECTOR -.CHAMBER OF COMMERCE Carolyn Adrian, the new Executive Director of the Chamber of Commerce introduced herself to the Court and expressed a desire to be of service to the Court. CALHOUN COUNTY LIBRARY -APPOINT LIBRARIAN Cynthia reBeard, portedaccomplishmeLibrarian ntsduring hespoke e her term ofoffice.Court aJudge complimented Ms. Beard on her work with the library. A Motion was made by Commissioner Finster and seconded by Judge Hartzog to re -appoint Cynthia Beard as County • Librarian for a two year term. Commissioners Finster, Belk, Jurek and Floyd and Judge Hartzog all voted in favor. CALHOUN COUNTY LIBRARY BOARD MEMBERS - APPOINTMENT A Motion was made by Commissioner Finster and seconded by Judge Hartzog that Paula Williams, Sandra Barton, Mrs. Grace Lee Board, and athat 1Lydia aValadezabeore-appointed tob bthey board. Commissioners Finster, Jurek, Finster, Belk and Judge Hartzog all voted in favor. Calhoun County Library Board January 7, 1997 Judge Howard Hartzog Calhoun County Courthouse Port Lavaca, Texas 77979 Dear Judge Hartzog: RECEIVED 'JAN 4 8 1997 Howard G. Hartzog Calhoun County Judge he Calhoun County Library Board present the following names for the approval y Commissioner's Court for the appointment to the library board: Paula Williams Sandra Barton Mrs. Grace Lee Jim Abraham Also, for reappointment to a second term: Lydia Valadez We would greatly appreciate your including this on the agenda of your next meeting. Thank you. S c'rely' John DeLaCr President 0 4 �'4 &4�' 339 A Motion was made by Judge Hartzog and seconded by Commissioner Jurek that the Court adopt the following Order Setting Salary, Making Monthly Appropriations and Passing Holiday Schedule. Judge Hartzog, Commissioners Jurek, Finster, Floyd and Belk all voted in favor. 1997 ORDER PASSING MAXIMUM SALARIES, MAKING MONTHLY APPROPRIATIONS, ------------ ---- -------- ----- AND PASSING HOLIDAY SCHEDULE ------------- _-----__- WHEREUPON, on motion by Judge Hartzog, seconded by Commissioner Jurek, and unanimously carried, the Court ordered the following Order be adopted and entered: The various officials, supervisors, and permanent employees will be compensated for the Calendar Year 1997 not to exceed the following amounts: MAXIMUM SEMI-MONTHLY ANNUAL SALARY ROAD AND BRIDGE GENERAL FUND County Commissioners of Precincts 603.29 $38,479.00 1, 2, 3, and 4, each $1 GENERAL FUND 1,904.95 45,719.00 County Judge 1,603.29 38,479.00 County Clerk County Court -at -Law Judge 3,611.87 86,685.00 (State supplement $833.33 semi-monthly) 32,888.00 Court Reporter/Secretary, Court -at -Law 1,370.33 3,315.00 Juvenile Court Judge, County Judge 138.12 Juvenile Court Judge, County Court -at -Law 138.12 3,315.00 Judge 59.20 1,421.00 Juvenile Court Clerk 1,603.29 38,479.00 District Clerk Justices of Peace, Precincts 1, 2, 3, 4, 916.66 22,000 00 and 5, each Appeals court Judges (6), each 5.00 120.00 District Attorney Crime Victim Assistant 554.79 13,315.00 24,000.00 Elections Administrator 1,000.00 1,626.91 39,046.00 County Auditor 1,603.29 38,479.00 County Treasurer 1,626.91 39,046.00 County Tax Assessor -Collector 1,370.33 32,888.00 Emergency Management Coordinator Constables, Precincts 1, 2, 3, 4, and 5, 267.75 6,426.00 each 1,603.29 38,479.00 Sheriff 44.83 1,076.00 Flood Plain Administrator 1,102.62 26,463.00 County Librarian 312.62 7,503.00 Veterans' Service Officer 333.33 8,000.00 County Agent 333.33 8,000.00 CEAFCS Agent 199.75 4,794.00 Marine Agent Page 1 of 5 340 1997 ORDER PASSING MAXIMUM SALARIES MAKING MONTHLY APPROPRIATION AND PASSING HOLIDAY SCHEDULE - Continued MAXIMUM SEMI-MONTHLY ANNUAL SALARY County Judge 1 Administrative Assistant $960.95 $23,063.00 County Clerk 1 Deputy 960.95 23,063.00 3 Deputies, each 886.75 21,282.00 1 Clerk 832.20 19,973.00 District Clerk 1 Deputy 960.95 23,063.00 1 Deputy 886.75 21,282.00 2 Clerks, each 689.83 16,556.00 District Attorne 1 Assistant 1,773.91 42,574.00 1 Assistant 1,222.33 29,336.00 1 Secretary 960.95 23,063.00 1 Secretary - Legal 929.45 22,307.00 1 Secretary 886.75 21,282.00 1 Clerk 689.83 16,556.00 Elections 1 Deputy 960.95 23,063.00 County Auditor 1 Chief Auditor 1,099.04 26,377.00 2 Assistants, each 960.95 23,063.00 County Treasurer 1 Deputy 960.95 23,063.00 County Tax Assessor -Collector 1 Deputy 960.95 23,063.00 2 Deputies, each 886.75 21,282.00 Buildinas 1 Superintendent 1,148.54 27,565.00 2 Assistant Superintendents, each 961.50 23,076.00 4 Janitors, each 868.25 20,838.00 1 Painter/Maintenance 868.25 20,838.00 Emergency Management 1 Secretary 960.95 23,063.00 Jail 1 Chief Jailer 1,159.45 27,827.00 9 Jailers, each 1,028.83 24,692.00 1 Cook 691.08 16,586.00 Sheriff 1 Chief Deputy 1,367.?0 32,825.00 3 Investigators, each 1,189.12 28,539.00 4 Deputies - Sergeant, each 1,189.12 28,539.00 9 Deputies, each 1,159.45 27,827.00 2 Secretaries, each 1 Chief Dispatcher 923.83 886.75 22,172.00 21,282.00 5 Dispatchers, each 886.75 21,282 00 2 Part -Time Deputies, each 41.66 1,000.00 Page 2 of 5 341 1997 ORDER PASSING MAXIMUM SALARIES MAKING MONTHLY APPROPRIATION AND PASSING HOLIDAY SCHEDULE - Continued MAXIMUM SEMI-MONTHLY ANNUAL SALARY Narcotics 3 Investigators, each $1,169.12 $28,539.00 Highway Patrol 1 Secretary 960.95 23,063.00 Waste Management 1 Supervisor 1,149.70 27,593.00 2 Employees, each 971.91 23,326.00 1 Employee 885.58 21,254.00 Health Department 1 Nurse 1,288.91 30,934.00 1 Chief Inspector 1,179.75 28,314.00 1 LVN I 1,041.16 24,988.00 1 Secretary 960.95 23,063.00 1 LVN II 913.33 21,920.00 1 Inspector 871.95 20,927.00 Countv Librar 1 Assistant 960.95 23,063.00 1 Librarian-Youth/Reference 960.95 23,063.00- 1 Clerk 689.83 16,556.00 1 Assistant - Seadrift Branch 28.62 687.00 1 Assistant - Point Comfort Branch 16.33 392.00 County Extension Service 1 Secretary 960.95 23,063.00 1 County Youth Coordinator 960.95 23,063.00 ROAD AND BRIDGE PRECINCT ONE 2 Employees 1,057.16 25,372.00 1 Employee 1,013.08 24,314.00 1 Employee 898.95 21,575.00 1 Employee 848.08 20,354.00 1 Secretary 893.29 21,439.00 ROAD AND BRIDGE PRECINCT TWO 1 Employee 1,113.95 26,735.00 1 Employee 1,007.45 24,179.00 1 Employee 971.91 23,326.00 2 Employees, each 917.50 22,020.00 ROAD AND BRIDGE PRECINCT THREE 1 Employee 1,166.08 27,986.00 2 Employees, each 954.95 22,919.00 1 Secretary 893.29 21,439.00 ROAD AND BRIDGE PRECINCT FOUR 2 Employees, each 1,166.08 27,986.00 3 Employees, each 1,012.58 24,302.00 6 Employees, each 982.75 23,586.00 1 Secretary 893.29 21,439.00 Page 3 of 5 342 1997 ORDER PASSING MAXIMUM SALARIES MAKING MONTHLY APPROPRIATION AND PASSING HOLIDAY SCHEDULE - Continued MAXIMUM SEMI-MONTHLY ANNUAL SALARY JUVENILE PROBATION 1 Chief Probation Officer 1,272.12 30,531.00 1 Probation Officer 1,101.25 26,430.00 1 Probation Officer 750.00 18,000.00 1 Secretary 960.95 23,063.00 Each of the officials named herein shall fix the compensation of the employee(s) authorized for his department within the maximum amounts authorized by this Order. Each of said officials will complete and deliver the payroll forms to the County Treasurer to indicate the pertinent information for all employees covered by the Fair Labor Standards Act who were employed during the pay period; he will also see that the necessary exemption certificates and other information are furnished to the County Treasurer so that proper deductions may be made and records compiled for Federal Withholding Tax, Social Security Tax, Group Insurance, and Retirement Plan. EXTRA HELP The various officials/supervisors will be allowed to employ extra help at the following maximum hourly rates: $5.15 for clerical help in county offices; $5.65 for labor in the Road and Bridge Precincts and the Building Department; $6.00 for librarians; $7.00 for skilled help; $9.00 for heavy equipment operators; $9.00 for mechanics. Payments may be made up to the amount authorized in each department budget, approved by the Commissioners Court in the 1997 Budget. The officials/supervisors affected by this Order will not obligate the County for the payment of any compensation in excess of the extra help allowance without prior authorization of the Commissioners Court. These employees will be considered part-time employees of the County and will be subject to Federal Withholding Tax and Social Security Tax deductions. APPROPRIATIONS FOR JUSTICE OF THE PEACE OFFICE PRECINCT 5 An annual allowance of $900 will be paid from the General Fund to Justice of the Peace of Precinct 5 for expenses of office, at the semi-monthly rate of $37.50. APPROPRIATIONS FOR TRAVEL ALLOWANCE The Commissioners Court further authorized the payment of travel allowance to certain officials using their private automobiles for in -county travel in carrying on the duties of their respective offices. These allowances are payable in semi-monthly installments, not to exceed the following annual amounts: GENERAL FUND SEMI-MONTHLY ANNUAL County Judge $200.00 $4,800.00 Emergency Management Coordinator 100.00 2,400.00 Constables, Precincts 1, 2, 3, 4, and 5, each 175.00 4,200.00 Flood Plain Administrator 150.00 3,600.00 Waste Management Supervisor 75.00 1,800.00 Chief Inspector 203.50 4,884.00 Nurse I 50.00 1,200.00 LVN I 12.50 300.00 County Extension Agent 200.00 4,800.00 CEAFCS Agent 125.00 3,000.00 Marine Agent 125.00 3,000.00 County Youth Coordinator 125.00 3,000.00 Page 4 of 5 343 1997 ORDER PASSING MAXIMUM SALARIES MAKING MONTHLY APPROPRIATION,is PASSING HOLIDAY SCHEDULE - Continued Officers, agents or employees of the County will be reimbursed for actual traveling expenses while out of the County on official county business if in attendance at conferences relating to County. government up to the amount authorized in the 1997 budget for this purpose. Reimbursement will be requested on the travel form available in the office of the County Treasurer and will be filed, with supporting documents, in the County Treasurer's office within one month after the trip has been made. Certain personnel will be reimbursed for actual traveling expenses in the County in amounts not to exceed the appropriations authorized in the 1997 budget. Mileage reimbursement for the use of personal automobiles which have been authorized will be computed at the current rate set by the Internal Revenue Service for tax purposes. APPROPRIATIONS FOR CALHOUN COUNTY APPRAISAL DISTRICT Payable in quarterly installments to the Calhoun County Tax Appraisal District: QUARTERLY GENERAL FUND $26,822.25 FARM AND LATERAL ROAD FUND 2,453.75 HOLIDAY SCHEDULE The Court set the following holiday schedule for the calendar year 1997: Good Friday - 1/2 day Memorial Day Independence Day Labor Day Veterans' Day Thanksgiving Day Christmas Day New Year's Eve - 1/2 day New Year's Day March 28, p.m. • May 26, Monday July 4, Friday September 1, Monday November 11, Tuesday November 27 & 28, Thursday & Friday December 2$ & 26, Thursday & Friday December 31, Wednesday, p.m. - January 1, 1998, Thursday However, it was agreed that if any of the above holidays should fall'on a non -working day, the employees should be allowed to observe the nearest working day preceding or following the holiday. POLICIES PERTAINING TO SICK LEAVE, JOD RELATED ACCIDENTS, AND VACATION WILL BE FOLLOWED AS PER EMPLOYEE POLICY AND PROCEDURES MANUAL. PASSED At&APPVU%SD. this t of January, 1991, HO RD HARTZOG, CPUNTY JUDGE CALHOUN COUNTY, TEXASC` ATTEST: imA pa"c MARLENE PAUL, COUNTY CLERK CALHOUN COUNTY, TEXAS Page 5 of 5 34 i A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to pass the following Order Placing BelkcandsJon urekaandyJudgesHartzog1ssioners all votedFinsfavoFloyd, favor. ORDER PLACING OFFICIALS ON SALARY BASIS Motion by Commissioner Finster seconded by Commissioner Floyd _, and carried, that the following order be entered: At a regular term of the Commissioners' Court in and for Calhoun County, Texas, held in the regular meeting of said Court in the County Courthouse in Port Lavaca, Texas, on the 13th day of January, 1997, with County Judge Howard G. Hartzog, presiding, and Commissioners Leroy Belk, Franklin Jurek, H. Floyd and Kenneth Finster, present and with Marlene Paul, County Clerk, in attendance, there having come on for hearing the matter of determining whether county and precinct officers shall be compensated on a salary basis for the calendar (fiscal) year, 1997, it was ordered that all county and precinct officers and their deputies, clerks and assistants be compensated on a salary basis for the calendar (fiscal) year 1996, and the County Clerk is hereby ordered and directed to file a certified copy of this order with the State Comptroller of Public Accounts in Austin, Texas, on or before January 31, 1997. IT IS SO ORDERED, this 13b day of January, 1997. COMMISSIONERS' COURT OF CA] M ] ATTEST: Marlene Paul, County Clerk By: JUDGE PRO-TEM FOR 1997 A Motion was made by Commissioner Belk and seconded by Commissioner Floyd that Commissioner Finster be Judge Pro-Tem for the year 1997. Commissioners Belk, Floyd, Finster and Jurek and Judge Hartzog all voted in favor. PUBLIC MEMBERS -SALARY GRIEVANCE COMMITTEE - 1997 The following names were drawn as public members of the Salary Grievance Committee for 1997. Mary Claiborne, Patricia Z. Fitzpatrick and Arcadia R. Flores 345 ESTABLISH PAY FOR GRAND JURORS AND PETIT JURORS A Motion was made by Commissioner Floyd and seconded by Commissioner Belk that the pay for Grand Jurors, Petit Jurors, be $6.00 as day for appearance and $10.00 a day if they serve. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. ORDER AUTHORIZING EXTENSION OF CURRENT DEPOSITORY CONTRACT A Motion was made by Commissioner Finster and seconded by Commissioner Belk to approve the following Order for Extension of Depository Contract. Commissioners Finster, Belk, Jurek and Floyd and Judge Hartzog all voted in favor. Extension of Depository Contract Local Government Code 116.021 Motion by Commissioner Finster , seconded by Commissioner Belk order be entered: and carried, that the following At a regular term of the Commissioners' Court in and for Calhoun County, Texas, held in the regular meeting of said Court in the County Courthouse in Port Lavaca, Texas, on the 13' day of January, 1997, it was ordered that the current Depository Contract with First National Bank in Port Lavaca, Texas be extended until depository bids are taken at the regular term of Calhoun County Commissioners' Court in May. This extension is specifically granted to comply with the Local Government Code 116.021. IT IS SO ORDERED, this 131 day of January, 1997. ATTEST: In azf:�11,e Marlene Paul, County Clerk COMMISSIONERS' COURT OF CALHOUN COUNTY, TE C • 346 ADOPT PROCEDURE FOR SELECTION OF PERSONS FOR JURY SERVICE A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to Adopt the following procedure for the selection of Commissioners Floyd, Belk, Fiersons for nstersand 1Jurekuall votedoin favor. • CALHOUN COUNTY, TEXAS PROCEDURE FOR SELECTION OF PERSONS FOR JURY SERVICE I. SOURCE OF NAMES The sources from which names shall be taken for, jury -/service shall be those provided in V.A.T.S., Government Code Section 62.001, to -wit: The names of all persons on the current registration lists from all precincts in the County, as provided by the County Tax Assessor -Collector and the names of the citizens of the County who hold a valid Texas driver's license and the names of the citizens of the county who hold a valid personal identification card or certificate issued by the Department of Public Safety, as soon as such information is available from the Secretary of State; provided, however, that the names of persons listed on a register of persons exempt from Jury service may not be placed in the jury wheel as provided • in V.A.T.S., Government Code Sections 62.108 and 62.1Og. II. THE JURY WHEEL Each year between January 1st and January 15th, the current list of eligible jurors (the jury wheel) shall be reconstituted by inputting to a computer program the names of the registered voters determined under Section I above. Thereafter, a computer program will be activated by the District Clerk that will assign a random number to every voter name to be placed in the list of eligible jurors, and these random numbers will become a part of, the list of voters stored in the computer memory or file (either tape or disk) which becomes the voter registration database. The names of the jurors summoned for jury service at the various times needed shall be selected randomly by a program which shall provide a fair, impartial, and objective method of selecting names of persons for jury service. -1- 347 III. • SELECTION OF JURORS The District Clerk of this County is designated as the officer in charge of the selection process and the duties of such officer are as follows: (1) When it is necessary to summon jurors for the District and/or County Courts as instructed by the Judge or Judges of said Courts, the District Clerk will activate computer programs to randomly select a sufficient number of ,jurors as directed by the Judge or Judges of said Courts in accordance with "II" above, assign a number to each juror, and print a list of those selected jurors. Such list shall include the juror's name, juror number and mailing address, and if practical, the age and citizenship of each person and any other information useful in determining if the person is qualified to serve as a juror. (2) A true and complete written list of the names and addresses of persons summoned to begin jury service on a particular date shall be filed with the County Clerk • at least ten (10) days before that date. (3) The District Clerk shall summon by first class mail all persons so listed to be called for jury service on such date at least ten (10) days prior to the date such persons are to begin jury service. The. Clerk shall supply the computerized summons forms which shall be addressed to all persons selected. (4) If the presiding judge determines that the number of jurors perviously selected for any designated date is insufficient, he shall direct the Clerk to prepare a supplemental list and summon such additional persons to those already summoned as may be necessary to meet the needs : of the courts; provided that such supplemental summons shall be mailed at least ten (10) days before the persons summoned are to begin jury service, and such supplemental list shall be filed of record with the County Clerk at least ten (10) days before the date on which the jurors are to begin jury service. (5) Any authority or duty assigned to the District Clerk herein may be delegated to a deputy or other disignee • of such Clerk. -2- • IV. i • AMENDMENTS These procedures may be amended or modified from time to time upon the recommendation of a majority of the District Judges of the County, and upon approval of such recommendation by the Commissioner's Court. V. EFFECTIVE DATE This plan shall become effective immediately upon its adoption and approval by the Commissioner's Court, and the source of names for jury service shall be expanded to include those persons holding a valid Texas driver's license or valid personal identification card or certificate issued by the Department of Public Safety as soon as that information is furnished to the County by the Secretary of State. -3- 349 TO: HONORABLE COMMISSIONERS' COURT OF CALHOUN COUNTY, TEXAS FROM: DISTRICT JUDGES OF CALHOUN COUNTY, TEXAS RE: PLAN FOR PROCEDURES FOR SELECTION OF PERSONS FOR JURY SERVICE, PURSUANT TO V.A.T.S., GOVERNMENT CODE, SECTION 62.011. The undersigned majority of the District Judges of this County recommend to the County Commissioners' Court that the plan set. forth and attached hereto be adopted by you as the plan for Procedures' for Selection of Persons for Jury Service, pursuant to V.A.T.S., Government Code, Section 62.011. - +iGn v+llllams, Judge 135 h Judicial District -4- • is • 350 • The foregoing plan and procedures is approved by a majority of the District Judges of Calhoun County, Texas, this the j•.�� day of 7" 1996. Judicial District W land W Kil ore udge 2 7th Judicial District The foregoing plan and procedures is adopted by the Commissioners, Court of Calhoun County, Texa , and ordered entered upon its minutes this the l.day of 1996. r HOWARD G. HARTZOG COUNTY CLERK OF CALHOUN COUNTY, TEXAS MARLENE PAUL -5- 351 APPOINT VETERAN'S SERVICE OFFICER FOR TWO YEAR TERM A Motion was made by Commissioner Finster and seconded by Judge Hartzog to appoint John Clegg as Veteran's Service Officer for a two year term. Commissioners Finster, Belk, Jurek and Floyd and Judge Hartzog all voted in favor. CONTRACT -COPY MACHINE FOR COUNTY EXTENSION SERVICE A Motion was made by Commissioner Floyd t Extension Service for Floyd, Jurek, and Bel favor. Lease Agreement Commissioner Finster and seconded by o approve the contract of the County a copier. Commissioners Finster, k and Judge Hartzog all voted in C.,C � M CD�f H'r`r C.i"f"CNfl Dye CwtomcislsgilNamc(Billso)—_ __-- Name Overflow (if ncedw) 71 .Sg 7✓' -= L ---------- Street Address —jjC�—'0 i... H�yTc_ -to1 Box#IRoudmg -L'_6p ------ ,f_'v _=? 2L� —��--- ----- City. State ee f r ✓u w ?'Lc Zip Cc& 1222q----- Tax II)# Customer Name (Install) -.a ICoSC n_—Cid -Y-- --- Name Overflow (dneeded) —»_ r✓I—c--_ Insulted at Street Address %�ou_3XJ=2L—ze L ^_--_— FlocuRoom/Routmg -------------------- City, Slue Zip Code Z2 cmwyimWkam .Ca1L" :N Customer Requested Install Date _ ^ / -- / -- Price 1n/ormadon (baud on Meter I Print Charga) THE DOCUMENT COMPANY Check all that apply XEROX O Tax Exemption Certificate Arnded aS Negotiated Contract# 07 // / ?5-OD 0 AssocJCoop. None O Customer Purchase Order# (attach copy of P.O.) Lcasc P.O. # Supply P.O. # IF!? Store or low Oovernmet Customer ❑ Repluememr/Modi6cation of Prior Xerox Agreement Agme meet covering Xcmx Equipment Serial# (or 95#) is hereby O modified O replaced. Effective Due: Commenu Lease Idarmatim Lease Term: !0 mW1hs C& Supplies included in Ba:c/Prim Charges (based on Meter I Print Charges) (baud on Meter I Print Charge) 0 Purchased Supplies 0Cash ❑Finarced ❑Contrtag Reorder 1 Qty I Desrsi tim Price S S S Total Prim S n Trade -In Allowance Fuel Princival pavment# Manufacturer McdcUSerial # Allowance S S S Total Allowance Is Total Allowance Applied to: ❑ Trade-lu Equipment Balance S ❑ Prior of Replacement Equip. S Agreement Pmscmted By. Name --_-_-.-__-- Xerox Corporation - Acceptance By: Name signamu Phone Date ❑ Application Software Sohwau Tuk initial Manse Fee ❑ Cash ❑ Fm Annual Rencwal Fa ❑ Suppon Only S S S Total Initial License Fees = $ ❑ K-16 Billing Additional Options (check all that apply) Suspension O Run I.egth Plan ❑ Faced Price Pion (cbwk 1 as required) O Extended Service Hours: Mombs affected Ducxiptim: IS ma O June only ❑ Comp. Replacement program O July only $❑ Cuh ❑ Equip Diu O August only ❑ Auached Addenda ❑ June - July lam# (mm# O July - August Issuance Date 1012366 GENERAL TERMS: The following terms apply to all lease transactions: 1. PRODUCTS. The term "Products" shall refer collectively to all equipment (the -Equipment"), software, and supplies ordered under this Agreement. You represent that the Products will not be used primarily for personal, household or family purposes. 2. CREDIT HISTORY. As pan of this transaction, Xerox may investigate your credit history. Even if Poducts have been delivered, Xemx rosy, within 60 days following its acceptance of this Agreement, revoke the Agreement if your credit approval is denied. 3. PAYMENT. Payment is due when you receive ow invoice. Your payment shall include all applicable taxes (unless you provide proof of your tax-exempt status). These taus include, but are not limited to, sales and use, rental, excise, gloss receipts and occupational or privilege taxes. You are not responsible for paying personal property taxes on the Produces. 4. DELIVERY AND REMOVAL CHARGES. Xerox will be responsible for all standard costs associated with on -site delivery or removal (while you will be responsible for any non -typical delivery or removal expenses). S. BASIC SERVICES. Xerox will Provide the following Basic Services under this Agreement (unless you are acquiring Equipment for which Xerox does not offer Basic Serviom such equipment to be designated as "No Svc."); A. REPAIRS AND PARTS. Xerox will make adjustments and repairs necessary to keep Equipment m good working order. Pans required for repair may be new. reprocessed, or recovered. All replaced parts/materials will become Xerox' property at its option B. HOURS AND EXCLUSIONS. Unless otherwise stated, Basic Services will be provided during Xerox' standard waking bours (excluding Xerox -recognized holidays) in areas within the United States, its territories, and possessions open for repair service for the Equipment at issue. Basic Services shall cover repairs and adjustments required as a result of Donna) wear and tear or defects in materials or workmanship (and shall specifically exclude repair or adjustments Xerox determines to relate to the use of non -Xerox alterations, service, supplies, or consumables). C. INSTALLATION SITE AND METER READINGS. The equipment installation site must at all times oWmm to Xerox' published requirements. If applicable, you will provide accurate and timely meta readings in the nuouter prescribed by Xerox. H you do not provide timely readings. Xerox may estimate them and bill you accordingly. D. OP11ONS AND ACCESSORIES. H you operate options or accessories (including network servers required for Equipment functionality) in association with the Equipment, you agree to contract with Xerox for equivalent, coterminous service on than (if available). E REMEDY. H Xerox is unable to maintain the Equipment as described above. Xerox will, as your exclusive remedy, replace the Equipment with an identical product or, at Xemi option. mother product of equal or greater capabilities. This replacement product shall be subject to these same temns and conditions. F. CARTRIDGE PRODUCTS. If Xerox is providing Basic Services for a cartridge product. you agree to use only unmodified camidges purchased directly from Xerox or its authorized rsellers to the United Stets. G. MICR MAINTENANCE PROCEDURES. If Xerox is providing Basic Services for MICR Equipment, you agree to perform maintenance procedures as specified in the Xerox MICR Customer Maintenance Guide and to provide (1) a Xerox -approved Magnetic Signal Level Tester and (2) a Position and Dimension Gauge for the use of your operator and Xemx' service personnel. H. PCJW ORKSTATION REQUIREMENTS. In order to receive either Basic Services or Software Support for equipment requiring connection to a PC or workstation, you must utilize a PC m workstation that either (1) has been provided by Xerox or (2) meets Xerox' published specifications. 6. WARRANTY DISCLAIMER. XEROX DISCLAIMS THE IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE 7. INTELLECTUAL PROPERTY INDEMNITY. Xerox will defend and indemnify you if my Product infringes someone else's U.S, intellectual Property right provided you promptly notify Xerox of the alleged infringement and pemtit Xerox to direct the defense. Xerox shall no be 2 responsible for any net -Xerox litigation expenses or senhaments unless it preapproves them in writing. To avoid infringement, Xerox may modify or substitute an equivalent of the involved Product, refund the price paid for the Product (less the reasonable rental value for the period it was available to you), or obtain any licenses necessary for you to use the Product. Xerox is not liable for any infringement -related liabilities outside the scope of this paragraph including, but not limited to, any infringement based upon a Product being mwdffred to your specifications or being used or sold in combination with products not provided by Xerox. S. LIMITATION OF LIABILITY AND ASSIGNMENT. Neither parry shall be liable to the other for any special, indirect, incidental, consequential or punitive damages arising out of or relating to this Agreement, whether the claim alleges tonious conduct (including negligence) or any other legal theory. You may not assign any of your rights or obligations under this Agrarrcnt without Xemx' prior written consent 9. ENTIRE AGREEMENT AND ENFORCEMENT. This Agreement (including any referenced Addenda) constitutes the entire agreement as to its subject matter and supersedes all prior and contemporaneous oral and written agreements. All changes to this Agreement must be made in a writing signed by both parties and, accordingly, any terns on your ordering documents shall be of no form m effect In any action to enforce this Agreement, the prevailing party shall be entitled to recover its costs and expenses, including reasonable attorneys' fees. 10. ASSIGNMENT BY XEROX. In the event Xemx assigm soy of its obligations under this Agreement Xerox shall remain primarily responsible for their perfomnance; my claim or defense you may bare relating to them obligations must be asserted only against Xerox and not its assignee. 11. MINIMUM MONTHLY LEASE PAYMENTS. The Minimum Monthly Lease Payment, along with my additional Print Charges, coven your cost for the use of the Equipment and its maintenmm The Minimum Monthly lease Payment (which may be baled on more than one invoice) shall consist of the total of (1) my Monthly Base Charge and (2) my Monthly Minimum Number of Prints multiplied by the applicable Meter 1 Print Charge(s). For hdl- for equipment, color copies we awned on Meter 1. 12. MAINTENANCE COMPONENT PRICE INCREASES. Xerox my annually increase that amount of your Minimum Monthly Lease Payment and Print Charges you are charged far the maintenance of the Equipment (the "Maintenance Compmem"), each such increase tent to exceed 10%. (For state and local government customers, this adjustment shall take place at the comahemm�ent of each of your annual contract cycles.) 13, TI'PLE AND RISK The title to the Equipment shall remain with Xerox mkw and until you exercise your option to purchase the Equipment. The risk of Ioss shall pass to you upon installation (except for products designated as Customer Installable for which risk of loss will pass upon shipment fmm a Xerox -owned facility). 14. RENEWAL. Unless either party provides notice at least 30 days before the end of the lease tern of its intention not to scow the lease, it will be deemed automatically renewed on a mouth -to -month basis at the same price and on the same terms and conditions. During this renewal period, either side may temdume this Agreement upon at least 30 days notice. 15. BREACH. If you breach this Agreement, Xerox my. in addition to Its other remedies, require immediate payment of the entire unpaid Minimum Monthly Lease Payments remaining in the Agreement's then-aatent temp plus the applicable Purchase Option Rica, leas my unnamed finance, mainieneoa, and supply charges. 16. CARTRIDGES. In order to enhance equipment reliability. Xerox has designed the camidge used m some equipment models to cease functioning after a ptedetemon d number of unpressions (for Cumber details, plem see are packaging with which your cartridges me delivered). In addition, eem do cartridges are sold as Environmental Partnership cartridges: you agree these cartridges shall remain Xerox property and than you will return them to Xerox for remmufachuing once you have sum them to their ce funcbon point 17. EQUIPMENT STATUS. Unless you are acquiring Previously Owned Equipment, Equipment ordered coda this Agreement will be either (a) "Newly MmufactsaW which has been factory produced to product operating spocificatims and commas; new, reprocessed md/or recovered parts or (b) 353 "Remanufactured," which has been factory produced 10 product operating specifications following disassembly to a Xerox predetermined standard and contains new. reprocessed, mNor tecovercd parts, Previously Owned Fquipmeat has been previously installed and operated at either your or a third - party customises location. 18. PURCHASE OPTIONS. You may purchase the Equipment a the end of the lease term for the Purchase Option Price indicated in this Agreement (Le„ either a see dollar amount or the Far Market Value of the Equipment at the lease terms conclusion ("FMV")), together with my applicable taxes. You may purchase the Equipment at my time during the lease term by paying ail Minimum Monthly Lease Payments due for the remainder of term (less my umeanud finance and maintenance charges), the Purchase Optim Price, and my applicable taxes. When these amounts have been fully paid, title to the Fquipment will transfer to you, 19. PROTECTION OF XEROX' RIGHTS. Unless and until you purchase the leased Equiprnen6 you hereby anrhorize Xemx or its agents to execute all documents m your behalf necessary to protect Xemx'rights as the Equipment Lessor (including the perfectim of Xerox' purchase money security interest that shall attach to all Equipment for which the Purchase Option Price is a set dollar amount). SOFTWARE TERMS: The following additional terra apply only to mmsactions covering Printing System, DowTech, Color, High -Volume and Digital Copier-Dup(icatm, and Document Centre Products: 20. SOFTWARE LICENSE. The following terms apply to copyrighted software and accompanying documentation, including but not limited to operating system software, included with or within the Equipment ("Base Software") as well as software specifically set out as "Application Software" on the face of this Agreement. This license does not apply to my Diagnostic Software nor to my software and accompanying documentation made subject to a separate license agreement A- Xemx grams you anon ezdusivc, non -transferable license to use de Base Software only on or with the P,quipm ra with which (or within which) it was delivered and to make one back-up copy. For Application Software, Xemx grants you a mon-exch t6w, man -transferable license to use this software on my equipment you desire along with the right to make ooc back-up copy for as long as you are current in the payment of my indicated software hocmse fees (mciuding the Annual Renewal Fees, if my). You hove Ian other rights to the Base or Application Software nod, in particular, may not (1) dianibutc, modify. curate derivatives of, decompile, or reverse engineer the Base or Application Software, or (2) allow odors to engage in same. Tide to the Base and Application Software, my back-up copy of it, and all copyrights and oiler intellectual property rights in it, shall at all times maide solely with Xerox andfor is licensors. B. Xerox may timamine you license for any Base Software (1) immediately if you are an end user of the Equipment and an longer use or possess it or are a lessor of the Equipment and your first lessee no longer uses or possesses it or (2) upon the date of termination of my agreement under which you have mated or leased the Equipment C If you transfer possession of the Equipment, Xemx will offer the tmnsfa e a license to use the Base Software on or with it, subject to Xerox' then applicable resits and license ties, if my, and provided the transfer was nee in violation of Xerox' tights. D. Xerox warrants that the (lase and Application Software will perform in material conformity with its published specifications for a 90 day period from the dam it is delivered or, for software WoAlcd by Xemx. the date of software ianallatiou. Neither Xemx act its licertxors warrant that the Base or Application Software will be fox from other types of emors or that its operation will be minlenupted. 21. SOFTWARE SUPPORT. During the period that Xemx provides Basic Services for the Fgwpaicat, Xerox will also provide software support fro the Base Software under the following terms. For Application Software, Xerox w0l provide this saint, level of support provided you an, current in the payment of all Initial License and Annual Renewal Fees (or, for programs not requiring Annual Renewal Fees, the payment of the Initial License Fce and the annual "Support may" Fes): A- Xemx will mom that Base and Application Software performs in material conformity with its published specifications and provide atoll free hotline during standard business hoots for responding to questions regarding Base and Application Software. B. Xerox may, from time to time, make available new releases of the Base or Application Software incorporating coding error fixes exclusively ("MainLcmmm Releases"). Maintenance Releases are provided at an charge and must be implemented within six (6) months after being mane available to you. Each new Maintenance Release accepted by you shall be considered Base or Application Software governed by the Software License tents, C. Xerox will use reasonable efforts, either directly, an&m with its veolors, to resolve coding cans or provide workarounds or parches, ' provided you report problems in the manner specified by Xerox. Xerox does not guarantee that it or its vendors will be able to fix coding errors or Provide workarounds or patches. D. Xemx shall nor be obligated to remedy coding coots when you hove made modifications to the Base or Application Software. E. Xemx nay annually adjust the Annual Renewal and Support Only Fees, each such increase not to exceed Im (For state and local governmont customers, this adjustment shall take place at the cormnenecnent of each of your annual connect cycles.) 22. DIAGNOSTIC SOFTWARE. Software used to maintain the Equipment and/or to diagnose its Whores or substandard pedomn ince (collectively "Diagnostic Software) is embedded in, resides on or may be loaded onto the Equipment True to the Diagnostic Software shill at all times remain solely with Xerox and/or Xerox' licensors. In addition, the Diagnostic Software and the method of enrry_or access to it mmtitme valuable trade secrets of Xerox. As part of this Agreement, you agree that (1) your acquisition of the Equipment does not grant you a license or right to use the Diagnostic Software in my manner and (2) that unless separately licensed by Xemx to do so, you will not use, reproduce, distribute. or disclose the Diagnostic Software (or allow third parties to do so) for any purpose. You agree at all times (including subsequent to the expiration of this Agreement) to allow Xerox to access, rraahtor, or otherwise take steps to prevent unauthorized use or reproduction of the Diagnostic Software. GOVERNMENTAL TERMS: The following additional resist apply only to state and local government customers: 23. GOVERNMENT CUSTOMERTERMS A, FUNDING. You state that it is your intent to make all payments required under this Agreement In the event that (1) through on action initiated by you your legislative body don not appmpriare funds for the continuation of this Agrament for my fiscal year after the first fiscal year and has no funds to do an from other sources and (2) you have made a reasonable but unsuccessful effort to find a viable assignee within your general organization who can continue this Agreement, this Agrearem tray be tem»nared. To effect this termination, you shall. 30 days prior to the beginning of the fiscal year for which your legislative body does not appropriate funds, send Xerox written notice stating that your legislative body failed to appropriate funds and that you have made the required effort to find an assignee. Your aaice must be accompanied by payment of all sums then owed Xemx under this Agreement and must certify that the canceled Equipment is ra being replaced by equipment performing similar lbo dons during the coming fiscal year. In aftuom, you agree at your expense to return the Equipment in good condition to a location designated by Xemx and tint, when returned, the Equipment will be Irce of all Bens and evswnbrmces. You will than be released from your obligatioms to make my further payments to Xemx (with Xemx reainiug all sums paid to date). B. TAX TREATMENT. This Agreement has been accepted m the basis of Xerox claiming my interest paid by you as exempt from hderal income tax under Section 103(c) of the Internal Revenue Code of 1986. Should Xerox lose the benefit of this exemption as a remlt of your failure to comply with or be covered by Section 103(c) or is regulations, then, subject to the availability of funds and upon demand by Xerox. you shall pay Xerox an amount equal to is toss in Ws regard, C. ASSIGNMENT. Notwithstanding my povis = in this Agreement to the contrary, Xerox may to sell, assign or transfer this Agreement, and my attempted sale, assignment or transfer shall be void and without effect D, PAYMENT. Your payment is due within 30 days of our invoke date. 354 ADDITIONAL TERMS: The following additional terms apply only to the extent that you have agreed to one or more of the options described below: •24. SUPPLIES INCLUDED IN BASEIPRINT CHARGES. If this option has been selected, Xerox will provide you with Black Toner, Black Developer, Copy Cartridges, and Fuser ("Consumable Supplies') throughout the team of this Agreement. For full -color Equipment Consumable Supplies shall also include Color Toner and Developer. You agree that the Consumable Supplies arc Xcrox property until used by you, that you will use them only with the Equipment, and that you will return my unused Connsuntxble Supplies to Xerox at the end of the rental term. Should your use of Consumable Supplies exceed the typical use pourm (as determined by Xcrox) for these items by more than 15%, you agree that Xerox shall have the right to charge you for any such excess usage. 25. REPLACEMENTIMODIFICATION OF PRIOR XEROX AGREEMENT. If this option has been selected, this Agreement will replace in modify a prior agreement between you and Xerox covering the specified equipment. If it is a replacement agmenant the prior agreement shall be and and void. If it is a modification, the prior agreement shall remain in effect except that any new terms presented in this modification agreement (e.g., price, duration, configuration) shall take precedence ova the prior terns for the balance of the Agreement All pans or assemblies removed as part of an upgrade shall become the property of Xerox. 26. XEROX AS FINANCIAL INTERMEDIARY. If this option has been selected, you am leasing specifically identified non-Xcrox products that were selected by you and that are not sold by Xerox in the normal comae of its business (i.e., goods for which Xerox is acting as a Financial Intermediary). With regard to these products, you agree that Xerox is leasing them to you "As Is" and without warranty or liability (either direct or indirect) of any kind. As such, and with regard to these products, YOU HEREBY WAIVE THE IMPLIED WARRANTY OF MERCHANTABILITY. Xerox assigns to you, to the extent assignable, any warranty rights it has to these products (which Tights shall revert to Xerox if you breach this agreement). You agree (a) that these products are not wwred by Xerox' obligation to provide Basic Services; (b) to maintain a service agreement for these products with a service provider acceptable to Xemx throughout this Agreement's term; (c) to pay all personal properly taxes related to these products; and (d) to assign to Xerox any rights you have to these products until tide passes from Xerox to you (which, subject in any software licenses surrounding the acquisition of these products, shall occur when you obtain title to all Xerox Equipment covered by this agroemenU. 27. FINANCED SOFTWARE TOTAL. If this option has been selected, the initial license fees for any application software tides set forth in this Agreement shall be paid for through yaw Minimum Moaddy Lease Payments. If you breach this license or any of your obligations regarding the Equipment, the full mom of the initial license fees shall become immediately due and payable. 28. FINANCED SUPPLIES TOTAL. If this option has been selected the cost of any supplies you have purchased under this Agreement shall be paid for through your Minimum Monthly Lease Payments. If you breach my of your obligations regarding the Equipment the full amount of the supply costs shall become immediately due and payable. 29. REFINANCE OF PRIOR XEROX AGREEMENT. If this option has been selected, the balance of your prior agreement with Xemx identified in the Payment Information section of this Agreement shall be paid for lough your Minimum Monthly Lease Payments. By doing so, and upon payment of my other sums due under the prior agreemant you shall render it null and void If you breach my of your obligations regarding the Equipment, the full amount of your prior agtewtem halance shall become immediately due and payable. 30. ADJUSTMENT PERIOD. If this option has been selected, your Minimum Monday Lease Payment and/or Prim Charges shall be adjusted in accordance with the information contained in the Adjustment Period portico of this Agreement; as a result your initial monthly payments shall be different from those payable during the balance of this Agreement 31. K-16 BILLING SUSPENSION. If this option has been selected the Maintenance Component of your Minimum Monthly Lease Payment and Prim Charges will be suspended each year during the months indicated. Dwing these months, you agree (a) not to use the Equipment; (b) that Xerox shall not be responsihi for maintaining it; and (c) that if you request Xerox to provide maintenance service during this period you will be responsible for paying my suspended portion of your monthly bills. 32. TRADE-IN EQUIPMENT. If this option has been selected, you ate providing equipment to Xerox as pan of this Agreement ('7radeln Equipment-) and the following shall apply: A. TITLE TRANSFER. You warrant that you have the right to transfer title to the Trade-in Equipment and that it has been installed and performing its intended function for the previous year at the address where the replacement equipment is to be installed Title and risk of loss to the Trade -In Equipment shall pass to Xerox when Xerox removes it from your premises. B. CONDITION. You warrant that the Tmdeln Equipment is in good working order, has not ban modified from its original configuration (other than by Xerox), and has a UL label coached. You agme to maintain the Trade -In Equipment at its present site and in substantially its present condition until removed by Xerox. C. ACCRUED CHARGES. You agree to pay all accrued charges for the Trade -In Equipment up to and including payment of the Final Principal Payment Number and in addition, to pay all rnaintenmce, administrative and imance charges for this equipment through the date tide passes to Xerox. 33. RUN LENGTH PLAN. If this option has been selected, the fist fen prints of each original (per ma) are mo`ded and billed on both mrtets with all subsequent prints recorded and billed on Meter 1 only. (Note that if a 5090 covered by this plan has its document haralla left open, all affected copies will be recorded and billed on both meters.) 34. FIXED PRICE PLAN. If this option has been selected, Xerox will forego its right to increase the Maintenance Component of your Minimum Monthly Lease Payment and Print Charges throughout the initial term of this agreement. 35. EXTENDED SERVICE HOURS. If this option has been selected, Xerox will provide Basic Services during the hours indicated, with the first number establishing the number of eight -hour shifts covered and the second establishing ate days of the week (e.g., 2 x 6 would provide service from 8:00 AM. to 11:59 P.M., Monday through Saturday). The cost of this enhanced service coverage will be billed separately and, as such, is not included in your Minimum Monthly Lease Payment or Print Charges, 36. COMPETITIVE REPLACEMENT PROGRAM. If this option has been selected, Xcrox will provide you with the cash payment or discount indicated in exchange far your agreement to return a piece of am-Xcrox equipment you ate currently leasing (the "Competitive Equipment") to its Lessor. In doing so, you acknowledge that the Equipment you are acquiring under this Agreement is replacing she Competitive Equipment and that your agreement with its Lessor allows you to tenon the Competitive Equipment at this time. 37. ATTACHED ADDENDA. If this option has been seeded, you acknowledge that one or mare specified addenda (as indicated) have been provided to you. These addenda, which provide additional erns relevant to the transactions covered hereunder, ate hueby fully integrated into this Agreement - 355 MONTHLY REPORTS — JUSTICE OF THE PEACE PCT. 2 c 4 5 AND COUNTY CLERK Justice of the Peace, Pct. 2, 4 and 5 and the County Clerk presented their monthly reports for December, 1996 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said reports be approved. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - 1996 - COUNTY Claims totaling $312,741.38 for 1996 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said claims be approved for payment. Judge Hartzog, Commissioners Jurek, Belk, Floyd and Finster all voted in favor. ACCOUNTS ALLOWED - 1997 - COUNTY Claims totaling $100.00 for 1997 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said claims be approved for payment. Judge Hartzog, Commissioners Jurek, Finster, Belk and Floyd all voted in favor. A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to transfer $21,000.00 from the General Fund to Commissioner Precinct #2 to pay for the Motor Grader payment. A motion was made by Commissioner Jurek and seconded by Commissioner Floyd, that the following Budget Amendments be approved. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. • 356 0 0 is BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court From: 1�Ji �/% i � l .� L� (Department making his request) Date: _'3 -91 I request an amendment to the 1budget for the year following line items in my department: GL -Account -# Account -Name ----------- -n---------------- 41-�ti� `gill %ta%+ttA`ur�.! Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason ------------- ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): - 357 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: C. FJ Ll.�4 0 R ; (Department making this request) Date: I 1 ._C) -1 I request an amendment to the I q budget for the year following line items in my department: Amendment GL Account # --Account Name Amount -------Reason ------------- -------------------------------- Net change in total budget _ for this department is: JAN 131997 Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • -358 *Tot From: I Court (Department ma)(inq this reviedt) U Date: k 7 - 9 7 I request an amendment to the 9�_ _- budget for the (year) following line items in my department: GL Account if rrrrrrrrrrrrr 0//S /V d/ d1/sOs��iU o -0 6/x e5--1LIOI ...account Name rrr Amendment Amount Reason rrr✓r✓✓✓%✓✓rrrr ✓rrr✓rrrr✓r✓✓ 7{//�r✓�rrr �� .%�� v ao i©o•0 �fao•od ay f- rno,00 e%® i r let change in total budget for this depu4ztint ins $ other remarks/justifications s:s i x understand that my budget cannot be amended as COM issioners1 Court approval is obtained. Signature of official/department heads Date of Commissioners/ court approvals • Date posted to General Ledger account (a)t JAN 1 31997 until. 359 1� u BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court // From: ^Mcl3lt�Slw.� 1z,,-. (Department making this request) Date: I--16 _qI I request an amendment to the l"" � budget for the year following line items in my department: GL_Account_#_ ___Account -Name --- Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason 3� PFKUV l cv r. . $ -- I understand that my budget cannot be amended as es ed until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 360 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 11.Qt! 8 1 Q�Cli ! C i (Department making this request) Date: I I request an amendment to the 1994 budget for the year following line items in my department: GL_llAcco(unt,#_ __-Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount 13 H3 Reason PPRail . - ) , JAN 1 3 1.997 1 I understand that my budget cannot be amended as_.req❑PGted until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 361 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: f— l 0_ 9 1 I request an amendment to the (year) budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------------------- ------------------- r it vt Net change in total budget for this department is: Other remarks/justification: �—`--EN1997 I understand that my budget cannot be amended as requested until _ Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 362 i BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: E&C-r!-, r,_ (Department making this request) Date: t _ ! L _ft I 1 request an amendment to the 10M budget for the year following line items in my department: GL-Account-#- 01-,3ooa-q' ---Ac�cooujn�t_N_am_e %AJ.A4Y Net.change in total budget for this department is: Other remarks/justification: Amendment Amount SIC LI -1 in Reason uen%.v+�e.�sJw,nq 7-7 ' j __=4== L:::31997 I Z understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: isDate posted to General Ledger account(s): 363 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:`lcY�ti— OvxI�4M6cMCQ ) (Departm'hnt making this request) Date: I - * -1 1 I request an amendment to the I110 C' budget for the year following line items in my department: GL Account (0-1 I (1-7�1 LI-n� 6.73� Account Name 1 �� 1J11 4- Oa Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested —until - Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): L 0 364 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: ' - t0 —q -] I request an amendment to the 1 i_6 budget for the year following line items in my department: GL Account Amendment # - Account Name --- Amount Reason ------ --- -- ---------- ------------------- (D LI-s O {�550 Net change in total budget for this department is: Other remarks/justification: ------------- JAN t 319u I understand that my budget cannot be amended as reques a until _ Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 365 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 0 ( epartment making this request) Date: J_ (O _yI I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount 01-4!�io-gaaz wt g 1 UO 4 Net change in total budget for this department is: other remarks/justification: Reason ------------------- FxUV _� PP 1 31991 I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 • 366 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: lll� f'n eta � — n&, m1 ck ) (Department making this request) Date: 1_16 S9-1 I request an amendment to the ) 96 budget for the year following line items in my department: GL_Account-#_ 01 73t(a IG I O lalq Amendment ---Account-Name --- Amount ! 430 J ^ LC rut � Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: - Date of Commissioners' Court approval: • Date posted to General Ledger account(s): Reason until 367 BUDGET AMENDMENT REQUEST To: Calhoun County Commiss/ioners, Court (� From: � L'l� 1 ita�rc tin lLl'�I g I ci � ,Qo-�ce s�ti�,� �JY5Cr1� (Department making this "�equest) �I\ Date: I —,g -Ci I I request an amendment to the 1�� budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------------------- ------------------- O UI-4611-5iLID LJ LA-t-5) �bea 01-�I5►R-73o9 a oi-�i5d%- �l�oa n.a oI-5sati-5aa� S�aQ� 01 —521 - 05A n5A,0A-L9 y Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is 36S BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners, C(ourt/� From: � , PAc4ty � M — � 14c1�3�.( 4 &C h (Department making this request) Date: I � 10 —q -1 I request an amendment to the I" � budget for the year following line items in my department: GL Account Account Name 6�5a1 a,pwti� Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason — ------ — --- ------------------- I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): PPRIU- JAN 13 ►9� BUDGET AMENDMENT REQUEST • i To: Calhoun County Commissioners' Court From: (Department making this request) Date: I I ., C, --1 I request an amendment to the N4 budget for the year following line items in my department: Amendment GL -Account-- ---Account Name - Amount -Reason - - --------------------- ---- bI-g5t{0-III o`nf UCeCtc' y -,�O1 3'1 gLloq ,S, �-+7 Z", 3Y3 4/5o ) l 8 '434 Net change in total budget < l for this department is: $ ^` ------------- Other remarks/justification: =13,1991 t I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 370 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: CALHOUN COUNTY TEXAS HIGHWAY PATROL (Department making this request) Date: 12-31-96 I request an amendment to the 1996 budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason 01-45-60-6210 TELEPHONE SERVICES ($250.00) 01-45-60-5101 ADDITIONL FFICE OFFICE SUPPLIES $250.00 SSUPPLIESANRRDED • Not change in total budget for this department is: $ -0- Other remarks/justification: PPROVE { 3 INT l I understand that my budget cannot be amended Is requested until Commissioners' Court approval is obtained. ' signature of official/department head: r Date of Commissioners' Court approval: Date posted to General Ledger account(s): a3 71 BUDGET AMENDMENT REQUEST i To: Calhoun County Commissioners' Court From: 1� — un$v � 6Jln0.0 QM�oti�l (Department ma ng this request) Date: f_IQ—CI -7 I request an amendment to the CIL budget for the year following line items in my department: GL Account # �O -Account-Name--- Net change in total budget for this department is: Other remarks/justification: Amendment Amount 38 I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason PPROVE JAN 13 1997 i 0 372 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: "f p ..` f l/1'4.J:L�Cac Y' i �r r o—'-��ryr�gC,n (� rtiel� (Department making this request) Date:—I^)O_f. I request an amendment to the --OMe budget.for the following line items in my department: GL Account # Account Name Amendment - Amount ------- Reason 5 S� ------------ �ti • Net change in total budget for this department is: Other remarks/justification: $ �v a Y JAN I :i i997 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 373 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 4 t bk4�V_kr (Department making this request) Date: I—jO-D1� I request an amendment to the budget for the year following line items in my department: GL-Account-#- 6aal Oqcl 15b ) --- Account -Name --- Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount- --- 3`) C� 5 Reason ------- JAN I s 199 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. - — Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): rI C] 374 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' court From: k-A Q%ALL.- (Department making this request) Date: 1 ( O -Q I // rt// I request an amendment to the 1996 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Net change in total budget for this department is: Other remarks/justification: S Reason JAN 1 I understand that my budget cannot be amended as requested__unti-l-- -- - Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): 3'75 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 1 ly��YIiC'(tiQ �s M�y�C(Ty-) (Department making this request) Date: I —I o __C)I I request an amendment to the Mbudget for the year following line items in my department: Amendment GL Account ---Account Name --_Amount Net change in total budget for this department is: $ _ Other remarks/justification: -- ---Reason JAN 1 i 1997 I understand that my budget cannot be amended as requested Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i 9 376 BUDGET AMENDMENT REQUEST i • To: Calhoun County Commissioners' Court From: P(i lC/2/y ✓JzP& (Department making this request) Date: -10--9-1 I request an amendment to the I M budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- ------------------ ------------- af Os0 IM. 1' Net change in total budget for this department is: Other remarks/justification: Reason EE I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is 377 11 BUDGET AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court From: (Department making this request) Date: /14,19 7 I request an amendment to the 17(o budget for the year following line items in my department: Amendment GL Account /f Account Name Amount Reason -------------------------- ------------------- Ol �� OS 57D I ae4c ' U 70o / 617a E} p6h l `_. Net change in total budget for this department is: $ other remarks/justification: JAN I's 1997 L understand that my budget cannot be amended as r� equesl'ed until • Commissioners' Court approval is obtained. Si nature of official/department head: 9 Date of Commissioners' Court approval: Date posted to General Ledger account(s): 'ly '�1'JI �.. r L?I A�(fq'UIIVr •, i. n! Mo 1. .yy f 378 • BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the (year) budget for the following line items in my department: Amendment GL Account Account Name Amount 05'`�iSbOJ-i4�.o �e�;D •ZQ'�tinnnnC4�0.,� Net change in total budget for this department is: $ _ Other remarks/justification: ----Reason pPR"V� - E 1997 I understand that my budget cannot be amended as requested unti Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): .3'�'a 9 BUDGET AMENDMENT REQUEST To: CalhounCounty Commissioners' Court From: {) /L L'WJ- ( A, (Department making this request) Date: I , 10 _ 1 ] I request an amendment to the M CMG budget for the year following line items in my department: Amendment GL Account # Account Name ---Amount _J`IOI Net change in total budget for this department is: Other remarks/justification: --- -Reason UV JAR 1 31997 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. I _�.►�"" Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i • 0 380 11 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' court From: (-u pj,,,, (Department making this request) Date: I _ y o _C1 � I request an amendment to the q I(x, budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- --t,--n-------------- -------I------ ------------------- S gol -P Q� Net change in total budget P )ROVE. j for this department is: $_ � __-- � Other remarks/justification: JA1� ► 3 D I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. j } Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): Kim BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: \-� P 1 ilAfi nAnT (Department making this request) Date: I o _CI -I I request an amendment to the LqJ G budget for the year following line items in my department: Amendment GL Account # Account Name Amount -------------------------------------------- �1(G 6'135 l [ G -1-1 oLlo i,�1ui�A2.ti.� t0 Eqol "Lao 6-1 Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: CL- PIzi Department making this request) Date: l — 10_I q I request an amendment to the `V►6 budget for the year following line items in my department: Amendment GL Account # Account Name Amount a8 � (s4-7sai-G a �.- I�s� 40CA , IILWC / Net change in total budget for this department is: Other remarks/justification: Reason 0 JAN t 3 199i I understand that my budget cannot be amended as requested unt Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 383 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Adult Probation Dept. (Department making this request) Date: January 9, 1997 I request an amendment to the 1997 budget for the year following line items in my department: Amendment GL -Account -#- --- Account Name - Amount -- ----Reason----- ------------------------- ---- 01 45-50-6810 01 45-50 7001 Monitoring Programs Capital Outlay Net change in total budget for this department is: Other remarks/justification: -1200.00 +1200.00 $_°____ JAN 4 3 1997 • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): is 0 BUDGET AMENDMENT REQUEST To: Calhoun County/�Commissioners' Court From: rt& \ Q ' (Department making this request) Date: 'CA,,'1-9(0 I request an amendment to the Jy 1% budget for the (year) following line items in my department: Amendment GL Account # Account Name Amount Reason -------- ------------- ------------------- l 33 RK J.Lk Net change in total budget for this department is: Other remarks/justification: JAR 13 V�9Z i i I understand that my budget cannot be amended as req until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): COUNTY TREASURER'S MONTHLY AND QUARTERLY REPORTS The County Treasurer presented her monthly report for December, 1996 and her Quarterly report, and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said reports be approved. Judge Hartzog, Commissioners Jurek, Finster, Belk, and Floyd all voted in favor. CXLH"SlAfFK GWNI Y, ...ES S1 a rENEN1 OF BMINCES aal once 0 1 f0/O1/96 Receipts OisWrsenwnu 12/31/96 General 12,278, 773 $333,911 51,6l, 859 Road a filia4,141. General t932, 025 459,677 31,005 347,521 ReM d Br ldBe prat i n[t 1 143,161 193,020 77,169 Road d arid'. precinct 2 66,21E 59,560 203,967 Reed d art ]), 31{ P,e.j C, 3 359, 9]1 125,753 Bt,<45 RoadSlid, 5,753 25, I53 55, 193 B Brldye Precinct L 343,154 329,931 FWI 269,810 243,336 FM lateral 313,974 369,658 TwHaao 9,000 248,756 87/FN 1090 393,55E 72,218 load 6,26E Hoed Nel nt ene,rce Precinct 1 0 64•a9D 365,518 1, 028 0 Reed Mintenence P... lent f 1z, 928 5,518 65, 516 20{ 0 L.W.t 90M pre. ind 1 16 13,132 1, 668 a Lot eret ROM PrKinct 2 3,684 Lateral ROM Prec l,, 3 16 3, 668 a 3.d Leteret Road Prec lnct 4 16 3, 668 0 3,684 Plood Control PfK111 1 34 3'W 0 87,186 3,70E 1,391 0 M FIOCottrol prtdmt 2 1,105 W,577 111 0 FIeM Cmtrel Precinct 3 16,542 1,203 261 0 Flood Conamt Precinct 4 16,803 ,542 24 0 OrtNei ntenence 1,to 18,869 to. Lau 316rarY 3,429 15, 16a 819 Lib,., Gift N.T9r lei 2,)61 1.819 3,429 5 2, )06 712 3e7 Fine L LOfU Rol 3.155 l 41, 541 53, 089 21, t3 Justice Of Peect ftPc2 Escrow 55,49E 655 0 0 0 Donation.43 272 655 Gr sots d88 216 30.490 11,214 $SO 0,744 0.ecerds N..IM l coo tY Clerk 44,02E 7,547 4f s68 9, 666 Records "1. L Pfeaer,mina 4,6t8 60D 41,903 Cour[houce SKwitY 0 2s, zzv z, 106 5, 536 {wentie Prober- 0 50,57, 39,546 4i, 7SO 27,535 Otrtt3Ct t - lagr.at 4ury 2, 613 1,174 45,370 to Court Ie- tt Jury 1,62a 1, 760 2.107 ERcau Sales lea Oebt Service 465 711 CA"$. 512,079 0 Excess SF.rf Tea Reversm 30,411 130,411 6,971 13211" 2,0M 0 46<riit iorf<itM property 132,<9p OaP$W Proj,Olivie Goat Re152 0 0 ib, 806 21,560 152 18,255 Capital Prop Seadrpa fit Boet rp/pert Xa 100, 000 50.111 0 0 Cepitel Project-OaC, SAY. Perk 30,715 489 t00,000 Capita( Projat�a.a,h Sauer 1, 240 Z9,96{ 12,500 0 0 Elb-,y C.rt. of 06(19. Int. R Sks. 1350E 543 12,500 Gen. 069. ado mt, 8 Sk11 a , 150 50, 412 3,234 f3,395B• Ten. O6f19. t.f. Bads 150 B Sk9. 9, 296 010 61,896 Tax Mtichatlm Rotes oa I50 0 9,956 3.28,DIb 0 S, iea Antictin N9tes tn[. d Sop. lot. & Sta. DS, 016 0 67,685 Roapitet opeENS 67,385 NmPibI ENSSSim Slat G,404,800 31486, 196 4,533,651 3,357,353 M, 187 858 28,181 Nemerlel 51,658 IlAHaOal 9,351 it- iMi9ent Neelthcare 9,468 ..._..._38{ 228, 095 z28, 181 loteie $9,795, 1" 18,164,983 H,bt 1, 397 $10.318,)63 47e the Wrderai "od CW pty J11dge and C,(Mfra(S91O(1EY5 in and fOr Calhotyt County TaItas hereby certify that we have this date Freda an exam{nation of the ounty Trees r•s quarterly report, filed with us on his G�r day of 1947, and have fotmd the seine to be correct a d in due o[ er. W17"ZS OM HAMS, officigy's � d of 1997.ardg, aunty J ge rey Be H. Flo Comnissfoner Prsin t ND. 1 ColmLssioner Precinct No. 3 L }Yanissi Juret K nneth G4/ Camniss inner p Frnster nct Fb. 2 e Cramissiorrer Precinct Pb. 4 SHORN si Her SlID5CRI9ED BEFORE ME, County J1r1ge, and County Cagniasi day of 'd Calhoun County, each respectively, on this day of • 1997. BEFORE ME, the rsigned alit city on this day a personally pPDared S1larlrxl mark, County Treasurer of CalticUn County, says that the within and foregoing report is true and correct. Sharron tsarek Carsty 7teesurer - F[1ED FOR RECORD 7[tI 3l y of 1997 and recorded this $ y of , 1997, Merle Paul, County Clerk THE COURT RECESSED UNTIL JANUARY 17, 1997 386 REGULAR JANUARY TERM HELD JANUARY 17, 1997 THE STATE OF TEXAS S 5 COUNTY OF CALHOUN $ BE IT REMEMBERED, that on this the 17th day of January, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge (ABSENT) Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - SHERIFF VEHICLES The following bids were received for four (4) police package vehicles. Sheriff Browning will check them over and report back to the Court. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN • PORT L( R! 553X461077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE: 069- ADDRESS: NgN; i iy�«ti rro CITY, STATE, ZIP: AUTHORIZED SIGNATURE: TITLE: TELEPHONE NUMBER:_(Vb/Z) • BID AMOUNT: Y �� '�• yU DELIVERY DATE: 5"iDieCJ-� rite i nc)i✓1 (Z // rr�S. /Q k. 4. HILLTOP FORD 1801 South Austin Phone 465-5671 DENISON, TEXAS 75020 Dear Sir, Hilltop Ford is responding to the 1997 Fleet vehicle bid as YOU request. Enclosed you will find all the information.thit you have requested. Every effort will be made to insure the highest level of safety, and, caam niefics for you and your staff concerning this bid and all future bids. Your consideration in this matter is greatly appreciated. I look forward to doing business with you and your staff in the future. If any questions should arise please feel free to call me at any time. S7 • Robert -Pate Fleet Manager Off: (903) 786-3548 Fax: (903) 786-2248 • • • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512-553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: d DATE: 1- 15= 117 ,/ ADDRESS: 21s 1�,WY 7r IV6,Y74 CITY, STATE AUTHORIZED, TITLE: %I TELEPHONE T BID AMOUNT: DELIVERY DATE: �! �Iy�Lr� �lOdY6J� 2-2&`A% m • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 ((512)) 553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE: ADDRESS: �o.O• Z;-5ox 107A Z -2 3-2�7 A/4L l CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE• 45� TELEPHONE N51BER: 409 ` JoZ %� 1 �5�, L, ¢�1c�_ 7a7 " O �!'3✓ BID AMOUNT: -74, 933.00 DELIVERY DATE: pi✓ off.— _7:Z'rl— F1� Ffllap; ® TOYOTA 'L 060y Swan Garemment & Commrrcia! Stiles hlattager PHILPOTT MOTORS. INC. 1 aas-97-FLEET 409-1451 2727 NALL (HWY.365) RES. 4091883/883-9875 PORT NECHES. TEXAS 77651 FAX 409/724-0934 • 350 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVAC2, TEXAS 77979 ((5121) 553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID • ACCEPTED. NAME: t/ys'in'L_st/�Qrt ciU 74✓r l s1�1 �f�/ J DATE: ADDRESS: /2 J Lr'/ /y /�i /<rSS �� CITY, STATE, ZIP: �-�tic % �', 7xdo AUTHORIZED SIGNATURE: TITLE /4/rc %rr- TELEPHONE NUMBER; �y �y�y u j�/�j BID AMOUNT:_ %O 707 G c�r�) �i ! 1J /� L�Xf'rA'X l a DELIVERY DATE: G!(J( e � f ' y/ Xle�p//d/t%C., A2 X/•r /✓G7 d/ �Pi ,'�,r / �J Ji9�c / � LG�e /�'i' c' � t�.-.lr�- t//✓/�S!/I/f� ii.. �5, %�c'ic, rc a'�. /rJ' c v/"/� i%.0 ' iJ�L/�c�rs �7�r S�� C EX�r�f �ct✓' T` �S , , �7 y � i�Crpl� �9 .. ��•%'//J OJ �C ��<%CS rCf ARCHITECTURAL SERVICES FOR MEMORIAL MEDICAL CENTER Statements of Demonstrated Competence and Qualifications for Architectural Services for Memorial Medical Center • were opened and Vitetta GROUP of Houston, P.D.H. & Associates of Houston, and Gaylen May presented proposals which the hospital will study and report back to the Court with a recommendation. ANIMAL CONTROL ORDINANCE Several persons spoke concerning the Animal Control Ordinance. It was decided the draft needs some more work. Judge Hartzog asked that Dr. Lanie Benson, Jack Whitlow, Sheriff Browning, Commissioner Belk and Commissioner Floyd serve on a Committee to study the draft and report study the draft and report back to the Court Jan.31st. 39i DISTRICT CLERK SHERIFF - JUSTICE OF THE PEACE PCT. 3 MONTHLY REPORTS _ REPORTS FOR DECEMBER, 1996 The District Clerk, Sheriff and Justice of the Peace, Pct. 3 presented their monthly reports and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said reports be approved. Commissioners Finster, Floyd, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENTS - BUILDING MAINTENANCE - LIBRARY - PARKS DEPT. AND R & B PCT. 3 A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that the following Budget Amendments be approved. Commissioner Jurek, Floyd, Finster and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: i' a VkkLl -/ (D artment making this request) Date: I _ 1 4_Ci-1 I request an amendment to the 1c) budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason ------------- --- ------------------ ---------- ------------------- Wet change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): r 1 J • • 392 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: 4bi ut 4- (Department making this request) Date: ' _' b A I request an amendment to the )�j� budget for the year following line items in my department: GL^Account_#- (��[.IC) Amendment ___Account_Name - Amount � II CI 1 / Net change in total budget for this department is: Other remarks/justification: 5 - -^ Reason^- -^- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: 0 Date of Commissioners' Court approval: Date posted to General Ledger account(s): 393 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: '+--'9� (Department making this request) Date: I— 1 G-� I I request an amendment to the HI budget for the year following line items in my department: GL_Account_# Amendment _Account Name Amount %Ecs��y CO Net change in total budget for this department is: other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): �J J 394 $UDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: -P P Pi J (Department making this request) Date: ' —I l _9 -7 I request an amendment to the ` q (.o budget for the year following line items in my department: Amendment GL Account # Account Name Amount -tom Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 395 ACCOUNTS ALLOWED - 1996 - COUNTY Claims totaling $11,439.28 for 1996 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Commissioner Finster that said claims be approved for payment. Commissioners Jurek, Finster, Floyd and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - 1997 - COUNTY Claims totaling $6,004,939.95 for 1997 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Finster, Floyd, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,413.76 for the Hospital Indigent Health care Fund were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said claims be approved for payment. Commissioners Finster, Jurek and Floyd and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - SHERIFF VEHICLES Sheriff Browning reported back to the Court and stated that the low bidder, Jennings Anderson Ford, did not meet the specifications and recommended that Philpott Ford of Port Neches, Texas the low bidder to meet the speci- fications be awarded the bid of $76,933.00. A Motion was made by Commissioner Finster and, seconded by Commissioner Floyd to award the bid to Philpott Ford. Commissioners Finster, Floyd, Jurek and Judge Hartzog all voted in favor. GENERAL DISCUSSION Commissioner Finster said that Henry Barber asked him to resent to the Court that EMT licensing for volunteers is going to require retraining, and in the past the county had furnished the manuals. They will need approximately 60 at a cost of approximately $2,000.00. This will be discussed later. THE COURT ADJOURNED. L` 0 IMF • SPECIAL JANUARY TERM HELD JANUARY 31, 1997 • .7 THE STATE OF TEXAS S S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 31st day of January, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. HISTORICAL COMMISSION - APPOINT MEMBERS -ANNUAL REPORT A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to appoint the following members to the Calhoun County Historical Commission, Re -appoint George Fred Rhodes as Chairman and accept the Annual Report as presented by George Fred Rhodes. Commissioners Finster, Floyd, Belk, and Jurek and Judge Hartzog all voted in favor. 397 Appointments to the Calhoun County Historical Commission for the 1997-1998 Term. CHAIR Geode Fred Rhodes Address 6203 FM 1090 City rorL i.avaca, is Daytime Phone 512/552-6342 Fax Number 512/553-7070 e-mail Member Joe Birdwell Address Rt. 2, Box 159 City Port Lavaca, TX Phone 512/552-4460 Member Abby Birdwell Address Rt. 2, Box 159 Zi077979 Zip 77979 City Port Lavaca, TX Zip 77979 Phone 512/552-4460 Member Dr. Jack Beeler Address 2219 Larry Dr. City Port Lavaca, TX Phone 512/552-6814 Member Mr. R. E. Clegg Address 286 El Camino Real City Port Lavaca, TX Phone 512/552-3273 County Judge, Presiding Officer Commissioners' Court Date Zip 77979 Zip 77979 Member Mrs. Samye Diebel Address 205 Willowbend Dr. • CRY Port Lavaca, TX Zip 77979 Phone 512/552-2742 Member Mrs. Jewel Fisher Address Box 166 City Port Lavaca, TX Zip 77979 Phone 512/552-9286 Member Mrs. Cynthia Gerner Address 214 Massanet City Port Lavaca, TX Zip 77979 Phone 512/552-5045 Member Mr. Woody Guidry • Address 1 Las Brisas City Port Lavaca, TX Zip 77979 Phone 512/552-1698 Member Mrs. Myrna Guidry Address 1 Las Brisas City Phone Port Lavaca, TX 512/552-1698 Please return to: Or FAX: 512l475-4872 Zip 77979 Local History Programs Texas Historical Commission P. O. Box 12276 Austin, TX 78711-2276 512/463-5853 Ihp@nueces.thc.state.txus • NOTE: Attach additional pages, if needed. 398 Appointments to the CALHOUN CHAIR George Fred Rhodes Address 6203 FM 1090 Oily Port Lavaca, TX Zip _77979 Daytime Phone 512/552-6342 Fax Number512/553-7070 e-mail Member Ms. Barbara Sikes Address Rt. 2, Magnolia Beach City Port Lavaca, TX Zip 77979 Phone 512/552-2067 Member Mr. Philip Thomae Address P O Box 268 City _ *one Port Lavaca, TX Zip 77979 512/552-2735 Member Mrs. Sue Thomae Address P O Box 268 City Port Lavaca, TX Zip 77979 Phone 512/552-2735 Member Mrs. Amelia Williams Address 713 S. Virginia City Phone Port Lavaca, TX Zip 77979 512/552-2183 County Judge, Presiding Officer 0mmissioners' Court Date County Historical Commission for the 1997-1998 Term. Member. Mrs. Joyce Williams Address 623 S. Virginia City _ Port Lavaca, TX Zip 77979 Phone 512/552-6873 Member Gladys Fulk Address 109 Oak Grove City Port Lavaca, TX Zip 77979 Phone 512/552-3174 Member Dorothy Williams Address P O Box 1143 City Port Lavaca, TX Zip 77979 Phone- 512j5_ 52-9790 Address 305 G1enBrook City Port Lavaca, Tx Zip 77979 Phone 512/552-5931 Member Don McCarn Address 206 S. Commerce City Port Lavaca, TX Zip 77979 Phone 512/552-3501 Please return to: Local History Programs Texas Historical Commission P. O. Box 12276 Austin, TX 78711-2276 5121463-5853 I hp@ nu eces.thc. state.tx us Or FAX: 512/475-4872 NOTE: Attach additional pages, if needed. Appointments to the CAL.HOUN CHAIR George Fred Rhodes Address6203 FM 1090 City Port Lavaca, TX Zip 77979 Daytime Phone 512/552-6342 Fax Number 512/553-7070 e-mail Member Mrs Frances Hartzog Address 509 S. Corm-e><ce City Port Iavaca. TX Zip 77979 Phone 512/552-2356 Member Mr. Charlps Husak _ Address 1409 Hol loman City Port Lavaca, TX Zip 77979 Phone 512/552-9891 Member Mr. Robert Loflin Address City_ Phone P O Box 1343 Port Lavaca, TX Zip 77979 512/552-7372 Member Mrs. Mary Kay Mabry Address 95 Houston City Phone Port Lavaca, TX Zip 77979 512/552-9047 County Judge, Presiding Officer Commissioners' Court Date County Historical Commission for the 1997-1998 Term. Member Mr. J. C. Melcher Address P o Box 126 City Port Lavaca, TX Zip 77979 Phone 512/552-6139 Member Mrs. Elizabeth Mutchler Address 2016 Jackson City Port Lavaca, TX Zip 77979 Phone 512/552-3667 Member Mr • Ray Rourk Address Rt. 3, Box 115-C City Port Lavaca, TX Zip 77979 Phone 512/893-5515 Member Mrs. Colleen Rourk Address Rt. 3, Box 115-C city — Phone Port Lavaca, TX 512/893-5515 Member Mrs. Peggy Ryan AddressP o Box 112 City _ Phone Port Lavaca, TX 512/552-9496 Zip 77979 Zip 77979 Please return to: Local History Programs Texas Historical Commission P. O. Box 12276 Austin, TX 78711-2276 512/463-5853 Ihp@nueces.thc.state.txus Or FAX: 512/475-4872 NOTE: Attach additional pages, if needed. • 400 Appointments to the CALHOUN CHAIR George Fred Rhodes dress 6203 FM 1090 City POrt Lavaca, TX Zip 77979 Daytime Phone 512/552-6342 Fax Number 512/553-7070 e-mail Member Jane McCarn Address 206 S. Comnerce City Port Lavaca, TX Zip 77979 Phone 512/552-7214 Member Edna Brown Address 612 w. Center dY Port Lavaca, TX Zip 77979 one 512/552-3501 Member Lewis R. Madden Address 0901 Hiway #238 City Port Lavaca, TX Zip 77979 Phone 512/552-3966 Member Sister Mary Perpetua Hawes Address P 0 Box 87 City Port Lavaca, TX Zip 77979 Phone 512/552-3670 unty Judge, Presiding Officer mmissioners' Court Date County Historical Commission for the 1997-1998 Term. Member George Anne Cormier Address Rt. 2, Box 173A City Port Lavaca, TX Zip 77979 Phone 512/552-6953 Member Address City Phone Zip Member Address CRY Phone Zip Member Address City Phone Zip Member Address City Phone Zip Please return to: Local History Programs Texas Historical Commission P. O. Box 12276 Austin, TX 78711-2276 512/463-5853 Ihp@nueces.thc.state.txus Or FAX: 5121475-4872 NOTE: Attach additional pages, if needed. 401 QTEXAS HISTORICAL COMMISSION Gi oqc V1 liusl, John L. Nat., III C,.rtis hunnull • • Coccnror • c1lainnan il.¢rutira �)iruclor 71-se State Agency for Historic Preservation • COUNTY HISTORICAL COMMISSION End of Year Report 1996 This form will assist you in reporting your county historical commission activities to the county commissioners court and will be utilized In preparing our reports to the state historical commission and the state legislature. If you have not already submitted a report to our office, please core .. ete this form and return by February 14, 1997. Thank you. J �. Geed Rhodes Calhoun Name of CHC Chair County 1. How many members currently serve on the Commission? 30 2. How many meetings did the Commission hold this year? 5 In which communities were the meetings held? Port Lavaca;, Calhoun county Musuem 3. How many volunteer hours did the Commission members work this year? 2,251) • (please give your best estimate, as we use this figure in our reports to the legislature and cannot include you in the report if you simply write, "many hours.") 4. Does the Commission sponsor or work with young people in the the tiy? awes If yes, please describe or list such activities: Indians and exhibits of wood--,carvingsmach b mm,ss,cn mPmtP rharlias u„sak. Tours were given to students through the Half oo R s an lectures were given to area students who toured the Calhoun (onnty Mn- um. A tradition of a local Boy Scout roup decorates the Christmas tree at'the Calhoun County Museum using antigue::decorations. 5. Does the chair or a designated representative serve on the Tourism Committee of. the local Chamber(s) of Commerce? 6. What, if any, steps has the Commission taken toward computerization? (e.g., do you have a computer, access to the Internet, a home page, e-mail? Have you computerized the list of historic resources in your county?, etc.) Please provide details (along with your e-mail and home page addresses, if applicable). The Commission has a computer at the Calhoun Co Museum vhi h is an llpg -aded - ... _ , --_ _-_ __a o n,n-, nA. T1 , - 1-,r.nlrori „n to a rinn ani mewlet-Packard a P.O. Box 12276 • Austin, TX 78711-2276 uses i. (over) • 512i463-6100 • Fax 512/475-4872 led in 4.3 TDD 1-800-735-2989 402 7. Does the county provide funds in its budget for your Commission? Q Yes ❑ No If yes, how much was your allocation in fiscal year 1996? $5,130.00 Does the county provide office space for your Commission? ❑ Yes ® No If the county provides other operating help, please list: Museum curator and Janitor and maintenance service in our musuem. • 8. Does the Commission have other sources of funding? yPs If yes, please briefly describe sources and amounts of such income: Sale of history books that have been published about the County. 9. Please check all that apply to your commission: ❑ participated in Distinguished Service Award activities in 1996 ❑ 1 or more members attended the annual historic preservation conference in Amarillo ❑ supported the Historical Markers 2000 Project with a donation M Medallion group subscriber ❑ member, Preservation Texas ❑ member, Texas Oral History Association ❑ member, National Trust for Historic Preservation ❑ member, American Association for State and Local History ❑ Certified Local Government 10. Please check all areas of work in which your commission worked actively to promote historic preservation in the county: lx Historical marker(s) • M Historic cemeteries fkx History museum(s) ❑ National Register designation E kx Oral history M Archives ❑ Served as advisor to commissioners court on matters related to history and preservation ❑ Survey of architectural resources ❑ Protection of archeological resources ❑ Texas Archeological Stewardship Network ` ❑ Newsletter production fzkx Local newspaper column ❑ Local history publication ❑ Main Street Program ❑ Heritage tourism ❑ Historic building rehabilitation ❑ Historical observances (check all that apply) ® County/City Birthdays ❑ National Preservation Week ❑ Texas Archeological Awareness Week • Women's History Month • ® Black History Month ® Other Celebration honoring the 150th anniversary of Calhoun County. 403 Please provide a brief narrative description of the county historical commission's successes over the past year, as well as its not -so -successful activities (i.e., which of your goals for the year were met, and which were not met?) Commission member Charles Husak, presented programs to area school children in the county about the Karankawa Indians and exhibited items he excavated from their campsites. He also gave lectures to area school children on Texas History. Tours were given of the Half Moon Reef Lighthouse to school children throughout the year. Chairman, George Fred Rhodes, attended the John Stormant lectures on South Texas Studies at the Victoria College, Victoria, Texas. He also spoke to Rotary members on the history of Calhoun County ports. A complete list of the location of all the markers in Calhoun County was completed along with a map showing their location. Chairman, George Fred. Rhodes, answered numerous phone calls and had many office visits monthly from people needing information about the county. The Chairman also answered correspondence and questions from 2 - 3 people weekly about miscellaneous historical matters. During the month of February, the Black History committee of our commission, displayed an exhibit of the history of A. 0. Wilkins School at the Calhoun County Museum in observance of "Black History Month". Commission member, Robert Lofl.in, attended a seminar pertaining to historical markers in Bay City on 2/24/96. Robert Loflin also attended the 1996 Texas Grant Writing Workshop in Austin on August 2nd thru the 3rd, 1996. Chairman, George Fred Rhodes, gave a tour to a group of Germans of the Calhoun County Museum, Indian Point, the La Salle Marker and cemeteries located at Indianola, Texas. A tour of the museum and Indianola were also given .by Chairman Rhodes to a TV group from Dallas and a TV journalist from Bendorf, Germany and his camera crew. He also gave an interview to record the models of Indian Point (Indianola), located at the museum, for a documentary they were doing on the German immigrations to Texas of the 1840-1860's. The Calhoun County Historical Commission were host to the 150th Anniversary of Calhoun County on September 21, 1996. The Veteran's Band of Corpus Christi performed and the flag that has flown over the State Capital was presented and raised during the - ceremony. During the month of November, the commission hosted the exhibit of 404 0 artifacts recovered from one of La Salle's 300 year old ships, the La Belle, which was wrecked by a strong norther in January, 1686, in Matagorda Bay. The exhibit included pewter plates, pottery, brass hawk bells, straight pins, lead shot, rings, beads, cooking implements and an 800-pound bronze cannon that was restored to an excellent condition. Over 6,000 people visited the exhibit and of those, 2,400. were school children from schools in Calhoun County and adjoining counties. During the month of November, commission members and volunteers gave lectures to the students on La Salle's expedition into Texas and tours of the artifacts on display at the museum. Chairman, George Fred Rhodes, wrote a weekly newspaper column, beginning in November, pertaining to Rene Robert Cavelier, Sieur De La Salle's journey into Texas in 1685. The Christmas tradition of the Boy Scouts decorating the Christmas tree at the Calhoun County Museum was again continued this year. The ornaments are antique decorations. • Museum attendance for 1996 was as follows: Calhoun County visitors: 6,957 State visitors: 1,154 Out of state visitors: 202 Out of U. S. visitors: 66 Total visitors for 1996: 8,379 (total visitors for 1995: 1,693) Name of person completing this report: Cynthia Gerner, Secretary/Treasurer George Fred Rhodes, Chairman Address: P. 0. Box 988 Port Lavaca, TX 77979 Daytime Phone: 512/552-6342 Fax No.: 512/553-7070 If the Texas Historical Commission staff can provide you with any additional information or assistance, please let us know (telephone 512/463-5853, e-mail lhp@nueces.thc.state.tx.us). Thank you. Please return by February 14, 1997, to: Local History Programs Texas Historical Commission P. O. Box 12276 Austin, Texas 78711 OR FAX: 512/475-4872 405 • A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to accept the recommendation of Bob Bybee, administrator of Memorial Medical Center to begin a dialogue with PDH Assoc.to negotiate a contract based on dividing the contract into three phases being (1) scope definition and a preliminary estimate to determine cost and (2) detail engineering and detail cost estimate and (3) supervision of construction work. Commissioner H. Floyd will work closely with Mr. Bybee to accomplish this. (Proposals were received from PDH Assoc., Gaylen May and Vitita Group and are on file in the County Auditor's office). Commissioners Floyd, Belk, , Finster, Jurek and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - ROOF REPAIRS TO PORT CITY MALL A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to authorize the County Auditor to advertise for bids for roof repairs to Port City Mall with bids to open February 10, 1997. Commissioners Floyd, Belk, • Finster and Jurek and Judge Hartzog all voted in favor. G.S.R.A. WATER LINES AND METERS - R.O.W. A Motion was made by Commissioner Jurek and seconded by Commissioner Belk that Calhoun County grant a permit to GBRA to install facilities as shown on the following instrument with the understanding that by the usage of such permit GBRA agrees that such facilities and the installation, maintenance and usage thereof shall be subject to all the terms and provisions set out in the original contract between GBRA and Calhoun County dated March 21, 1972 and recorded in Vol. R, Page 307 of the Commissioners' Court Minutes of Calhoun County, Texas and that GBRA agrees to be bound by all such terms and provisions. Commissioners Jurek, Belk, Finster and Floyd and Judge Hartzog all voted in favor. MO NMRAMUN file # BRA �UADALUPE-BLANCO RIVER AUTHORITY For COMMISSIONERS COURT, CALHOUN COUNTY January 31, 1997 GBRA plans to extend its rural water line on Rosenbaum Road in order to provide potable water service to two existing facilities on Rosenbaum and Landfill Roads. GBRA is in the process of acquiring private right of way from the landowner on Rosenbaum Road, • Mr. and Mrs. Don Meeks, who have graciously agreed to help GBRA in the interest of public service. However, GERA may need to utilize parts of Rosenbaum, Westerlund Grade and Landfill Roads within the county right of way, so we ask the court to provide general permission for construction of a potable water pipeline in the area indicated on the attached map. We take this opportunity to thank the Meeks family for their generous assistance in this project. 7 by � � Manager Port Lavaca Operations cc: Mr. Bryan Serold, Water Resource Manager GBRA "No fob it to tmptmant, oa 1a a to urgent, that ue cannot pe,imm ou, umh taiely." 40i V l i I e0 r v 1 •'? �e r � 0 CONTRACT WITH GOLIAD COUNTY TO ROUSE PRISONERS A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to approve the following contract with Goliad County to house prisoners in Goliad County Jail, and that the County Judge be authorized to sign. Commissioners Finster, Jurek, Belk and Jurek and Judge Hartzog all voted in favor. STATE OF TEXAS COUNTIES OF COLIAD AND ALLOW - INTERGOVERNMENTAL AGREEMENT BETWEEN GOLIAD COUNTY AND --9a noun COUNTY REGARDING HOUSING OF Calhoun_ COUNTY AD PRI30NSR5 IN THE COLICOUN JAIL On the hereafter referred to date the County of Goliad, hereafter referred to as "Goliad", and the County of Calhoun hereafter referred to as 1. Calhoun ", entered into the following Agreement concerning the incarceration of overflow prisoners of Calhoun County, Texas, and said Agreement is set out in full hereafter. I. Gulied hereby agrees to house overflow prisoners incarcerated by i Calhoun if space is available. The availability of the space shall be determined by the Goliad County Sheriff in accordance with current jail regulations ac set cut by the Jail Commission concerning the separation and categorico of prisoners. Goliad shall assess a fee for housing said prisoners at the rate of $35.00 per day, per prisoner and Goliad shall bill Calhoun on a monthly basis for said coot in an itemized statement showing the number of days per each individual prisoner housed in Goliad. The day the inmate is booked in will not be charged. Tha day the inmate is booked out will be charged. II. Calhoun shall pay for any and all hospital and health care services and prescription drugs provided to any prisoners housed by Goliad for • Calhoun Nonprescription medication will be a4ministered without charge. E00'd NOdd 409 C-ihoun hereby agrees to comply with all booking procedures of Goliad. Coliad hereby agrren to furnish Calhoun a copy of those specific procedureo. IV. Coliad and Calhoun hereby agree rhat mIhonn will not house any injured prisoners unless Goliad is furnished an acceptable medical release sinned by medical personnel. certifying that the prisoner may be incarcerated. V. Goliad further agrees that should a prisoner be injured while being housed by Goliad, that Coliad will within ten (10) hours notify Calhoun of aaid injury and provi.da raIhnun with copies of all incident reports relating to said injury. VI. The Goliad County Sheriff reserves the right to refuse or remove any Inmate from the Coliad County Sail if it is in the best interest of Goliad County. Calhoun shall promptly arrange to take custody of its priaouera if so requested by the Coliad County Sheriff. VII. Calhoun agreee to assume responcihility for all transportation of Calhoun prisonora housed in Coliad County. Vill. This Agreement shall be for one (1) year from date of acceptance by If Calhoun and shall be subject to renewals thereafter',or renegotiation whichever is deemed necessary. If either party deems renegotiation of the 00 'd Ud02! 410 • contract ib neecesary, that party shall notify the other party by certified mall, addreooed to tt,v County Judge of that party at least sixty (60) days in advance of the termination of this Agreement. IX. All agreements between the parties are set out in thin Agreement and no oral agreement.not contained herein shall be enforceable against either party. X. CALHOUN will cave and hold harmless Goliad County from any and all demagos, claims, liabilities and/or lawsuits; asserted or instituted by prisoners incarrmrated by CALHOUN and Moused io the Goliad County Jail. CALHOUN agree^ to reimburse Goliad County for all costs associated with legal defense of any and all suet, claims and/or lawsuits. • ACCEPTED, APPROVED AND WITNFSSED our hands on this the day of 199 y COUNTY OF GOLIAD GOLIAD COUNTY JUDGE APPROVED'. SHL'KIFF, GOLIAD COUNTY Er Z00'd -3- WCN4 411 EMS — DEFIBRILLATORS — SERVICE AGREEMENT CONTRACT A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek to approve the contract for maintenance on the EMS Defibrillators with Physio—Control Corp. Judge Hartzog, Commissioners Floyd, Jurek, Belk, and Finster all voted 1n favor. i r 1 SERVICE ORDER Contract Number: Principal Customer # 0022119001 CALHOUN COUNTY EMS 216 East Mahan Port Lavaca, TX 779790000 This Service Order begins on 2/ 1/1997 and expires on Bill To Customer # 0022119001 CALHOUN COUNTY EMS 216 East Mahan Port Lavaca, TX 779790000 1/31/1998 . The designated Covered Equipment is listed on Schedule A. This Service Order is subject to the terms and conditions on the reverse side of this document and any Schedule B if attached, Price of coverage specified on Schedule A is $4,617.00 per term, payable in Annual installments of $4,617.00. Special Terms 15%DISCOUNT ON ACESSORIES OF EQUIPMENT LISTED ON SCHEDULE A, 10%DISCOUNT ON DEFIB. AND PACING ELECTRODES. Accepted: P SIO-CONTROL CORPORATION BY: / 4 Title: Date: 1,91 6 7 Territory Rep: Ronald Garcia Phone: 800-442-1142 X2235 FAX: 800-772-3340 Reference Number: C53-1117 Renewal Custom) im Print: Calhoun County Title: Calhoun County Judge Date: Danuary 31, 1997 Purchase Order Number: Customer Contact: HENRY BARBER Phone: 512-552-1140 FAX: - 412 PHYSIO-CONTROL CORPORATION SERVICE ORDER SCHEDULE A Contract Number: Servicing Rep: Ronald Garcia, C53 District: SOUTHWEST - 623 Phone: 800-442-1142 X2235 FAX: 800-772-3340 Equipment Location: CALHOUN COUNTY EMS, 0022119001 Warranty Non Effective Expiration Expiration Warranty Warranty Total Battery Part Descri lion Part Number Serial Number Date M Date io Ins__ ion included ECG VOICE RECORDER 801595-00 M054 2/ 19 /97 1/3 0 Don 0 No Scope ofSardce: SI:Repair Only: M-FIS.5 LIFEPAK 200 DEFIB 903150.10 W2094 2; 1/97 WIM 0 0 0 yes Scope of Service: SI:Repair Only: M-F/8-5 LIFEPAK 200 DERB 803150-10 002189 211/97 1/31r98 0 0 0 yea Scope of Service: SI:Repair Only: M-F/8-5 LIFEPAK Zoo DEFIB 803150-10 002372 2/ 197 1/31/98 0 0 0 Yea Scope of Savice: 91:11cpav Only. M-F/8-5 LIFEPAK 300 8049DO-03 003655 2/ 1/97 1/31/98 0 0 0 yes Scope of Service: SI:Repair Only--M-F/8-5 LIFEPAK 300 80490"3 003933 2/197 1/31/98 0 0 0 yes Scope of Service: SI:Repair Only: M-F/8-5 LIFEPAK 300 804900-03 004119 2/ 197 13198 0 0 0 yes Scope of Service: SI:Repair Only. M-F/8.5 LIFEPAK 300 804900-03 004139 21197 V3198 0 0 0 yes Scope cfServicc SLRepa rOnly: M-1718-5 LIFEPAK 300 804900-03 004146 2/ M 1/3199 0 0 0 yes Scope of Service: SI:Repair Only: M-F/8.5 LIFEPAK 300 80490"3 004149 2/ 197 1/3198 0 0 0 yes Scrape ofSavice: SI:Repsir Only-M-F/8-5 UFEPAK 300 8049DO-03 004151 2/ IM 1/3198 0 0 0 yes Scope ofSonice: SI:Repair Only: M-17B-5 LIFEPAK 300 W4900-03 007525 2/ 197 113198 613097 0 0 0 yes Scope of Service: SI:Repair Only: M-F/8.5 Page Al 0 . 0 iA PHYSIO-CONTROL CORPORATION SERVICE ORDER SCHEDULE A Contract Number: L[FEPAK 20D BATTERY PAK 803164-04 96250009 2/ 1/97 1/31/98 0 Scope of Sermcc: SPRepair Only: M-F/8-5 0 0 No LIFEPAK 200 BATTERY PAK 903164-04 9625DO10 211.97 1.11/98 0 Scope of Service: SI:Aepair Only: M-F/B-5 0 0 No LIFEPAK 200 BATTERY PAR 903164-04 96500005 2/ 1/97 1.91/93 0 0 Scope of Service: SLRepair Only: M-F18-5 0 No 1 Page A2 • PHYSIO-CONTROL CORPORATION PRODUCT SUPPORT PLAN SCHEDULE B LIFEPAK® 200 automatic advisory defibrillator Testing simulator repair is included when listed on the equipment inventory. Battery charger is included. PHYSIO-CONTROL® Battery Pak • Customer retains the responsibility to perform the battery maintenance and evaluation procedures outlined in the service manual and to replace batteries that do not pass the conditions outlined under "Discarding/Recycling Batteries." Batteric< failing to meet battery performance tests should be removed from service and properly discarded (recycled). • Physio-Control shall replace up to 2 Physio-Control Battery Cells per year per LIFEPAKO 200 automatic advisory defibrillator (listed on Schedule A) based on the customer providing evidence that the battery fails to meet the performance tests noted above, and/or battery age exceeds 2 years. To assist in proper recycling and removal of low capacity batteries, replaced batteries become the property of Physio-Control and must be returned at the time of exchange. is • 415 PHYSIO-CONTROL CORPORATION PRODUCT SUPPORT PLAN SCHEDULE B LIFEPAKO 300 automatic advisory defibrillator Testing simulator repair is included when listed on the equipment inventory. • Battery chargers are included and shalt be exchanged up to one battery charger per Lifepak 300 automatic advisory defibrillator (listed on Schedule A) as determined necessary by Physio-Control. PHYSIO-CONTROL® Battery Pak • Customer retains the responsibility to perform the battery maintenance and evaluation procedures outlined in the service manual and to replace batteries that do not pass the conditions outlined under "Discarding/Recycling Batteries." Batteries failing to meet battery performance tests should be removed from service and properly discarded (recycled). • Physio-Control shall replace up to 1 Physio•Control Battery Pak per year per LIFEPAK® 300 automatic advisory defibrillator (listed on Schedule A) based on the customer providing evidence that the battery fails to meet the performance tests noted above, and/or battery age exceeds 2 years. To assist in proper recycling'and removal of low capacity batteries, replaced batteries become the property of Physio-Control and must be returned at the time of exchange. U • • 416 GTE SOUTHWEST INCORPORATED - ROW - PRECINCT ONE A Motion was made by Commissioner Belk and seconded by Commissioner Finster to approve the following request from GTE for installation of buried cable, and authorize the County Judge to sign. Commissioners Belk, Finster, Jurek and Floyd all voted in favor. 0647 (REV.1-88) ® GTE Southwest NOTICE OF COMMUNICATION Incorporated LINE INSTALLATION DATE January 21, 1997 TO THE COMMISSIONER'S COURT OF CALHOUN COUNTY ATTENTION COUNTY JUDGE: Howard G. Hartzog Formal notice is hereby given that GTE SOUTHWEST INCORPORATED will construct a communication line within the right-of-way of a County Road in CALHOUN County, PORT LAVACA, TEXAS as follows: GTE proposes to place two sections of buried cable in Calhoun County. The first section will begin at the intersection of Beach.Road and Brighton Road near Indianola. A bore •will be made under the asphalt of Beach Road and the proposed cable will be extended under the road through pipe. The cable will then be extended for 4800 feet southeast inside the southwest right-of-way of Beach Road. The proposed cable will be plowed 2' from the existing cable and at least 5' from the asphalt. The second section will begin at the intersection of Comal Road and La Salle Street near the Powderhorn Community. The proposed cable will be extended for 2100' inside the northeast right-of-way of La Salle Street. The proposed cable will be plowed 6' inside the right-of-way. All cable will be laced.at a minhmum depth f 30" The location and description of this line an � associated appurtenances is more fully shown by three Q) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that tender of this notice by the GTE Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. GTE •By Construction of this line will begin on or after January 27 1997 . r�nvvvnr vrin ,�cJv//+ DAVID J. CUSTER SECTION MANAGER - ACCESS DESIGN Address 4318 P.M. 1889 ROBSTOWN, TEXAS 78380 512/387-6037 417 CONCURRED TO: GTE SOUTHWEST INCORPORATED ATTENTION: DAVID J. CUSTER SECTION MANAGER - ACCESS DESIGN . 4318 F.M. 1889 ROBSTOWN, TEXAS 78380 The Commissioner's Court of CALHOUN County offers no objections to the location on the right-of-way of your proposed buried communications line as shown by accompanying drawings and notice dated January 21, 1997 except as noted below. It is further intended that the Commissioner's Court may require the owner to relocate this line, subject to provisions of governing laws, by giving thirty (30) days written notice. The installation shall not damage any part of the County Road and adjacent property owners. Please notify Leroy Belk telephone 552-9242 Commissioner of Precinct No. One forty-eight (48) hours prior to starting construction of the line, in order that we may have a representative present. Commissioner's Court of Calhoun County, Texas, acting herein by and through the County Judge and all the Commissioners pursuant to resolution passed on the 31st day of January 19 97 , and duly recorded in the Minute Book of the Commissioner's Court of Calhoun County, Texas. COU11fY J E • N, , OP22/97 08:18 FTLV ENG 8 CEN OFC 03203806709 002 UK GENERAL DISCUSSION - SHORELINE PROJECT Ralph Wall appeared as a representative of the Chamber of Commerce to exVlain their ideas for future shoreline projects. No action was taken by the Court. ACCOUNTS ALLOWED - COUNTY Claims totaling $ 93,641.72 for 1996 and $ 217,417.33 for 1997 were presented by the County Treasurer and after reading and verifying same, a motion was made by Commissioner Floyd and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Floyd, Belk, Jurek and Finster and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $ 863,307.57 for Hospital bills and $85,692.29 for Hospital Indigent Healthcare were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Judge Hartzog that said claims be approved for payment. Commissioners Floyd, Jurek, Belk and Finster and Judge Hartzog all voted in favor. APPROVAL OF MINUTES A Motion was made by Commissioner Floyd and seconded by Judge Hartzog that the minutes of the November 12, November 15, November 27, December 9, December 13th and December 20, 1996 be approved. Howard G. Hartzog, County Judge Leroy Belk, Commissioner, Pct 1 Fran in Jure Commissioner, Pot. 2 H. Floyd Commissioner, Pct. 3 Kenneth Finster Commissioner, Pct. 4 Marlene Pau County Clerk • 0 A Motion was made by Commissioner Jurek and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioner Jurek, Floyd, Finster, Belk and Judge Hartzog all voted in favor. 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: L-11t� c,bk� �aC��tCa.L' (Department making this request) Date: I —dG -111 I request an amendment to the q k budget for the year following line items in my department: GL Account (it --90h0 -.`1 I Tt Amendment Account Name Amount 4 1A t� i, _T •Art... 4-11 lti/C j.,. fy„L Net change in total budget for this department is: Other remarks/justification: Reason - - - r. NjnCC; 9PRa JAN 3 1 1., I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 421 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court From: l0.�8lln—(a—e&L (Department making this request) Date: I —34 -Ct "T I request an amendment to the( ) budget for the year following line items in my department: ((''�� GL-Account-#- O "Q— �-3 iSQd- -1 qC) l -Account-Name--- A Net change in total budget for this department is: Other remarks/justification: Amendment -Amount Reason JAN 3 1 199i I understand that my budget cannot be amende equested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • r1 0 422 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: I,utz�t ul� apartment making this request) Date: I _3Q _9 1 GG //// I request an amendment to the (year) budget for the year following line items in my department: Amendment GL Account # Account Name Amount n ,�c l0 Net change in total budget for this department is: other remarks/justification: Reason - LJP �-, 1 JAN 3 1 1991 I understand that my budget cannot be amended s requested until Commissioners' Court approval is obtained. _ Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 423 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I _ 0 -11-7 I request an amendment to the I budget for the following line items in my department: GL-Account # Account Name Amendment ---- - Amount - - Reason - - -Qu_) 01-1510-%I10 e � - --'--- Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): it E•M To: From: • Date: • • 11 BUDGET AMENDMENT REQUEST II Calhoun County Commissioners' Court (Department making this request) I —al CIA I request an amendment to the _C�j budget for the year following line items in my department: GL-Account-# 41 aA ---Account-Name--- Net change in total budget for this department is: Other remarks/justification: F Amendment ---Amount-------Reason -------- ------ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 425 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: r L& C k J L-C1 , n (Department making this request) Date: I Q -1 ! I request an amendment to the ! C19 6 budget for the following line items in my department: GL Account # Account Name Amendment -----_- Amount Reason �-� 3q jamended Net changein total budgetfor this department is:other remarks/justification: 1991I understand that my budget cannot bs rec until Commissioners' Court approval is obt. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 426 BUDGET AMENDMENT REQUEST To: Calhoun County. Commissioners' Court From: � `c Q"k1 (Department making this request) Date: l -30 t' I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- ------------------------------- 51of tens 0 0 Net change in total budget for this department is: Other remarks/justification: $ ^ Q Reason ---- —------------- .0 3 l 1V I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 427 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: l epartment making this request) Date: 1-3 0 _91 1 request an amendment to the i 1llB budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason to --sue Net change in total budget for this department is: Other remarks/justification: 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 f • BUDGET AMENDMENT REQUEST • • To: Calhoun County Commissioners' Court From: ' L"4 lucc w (Department making this request) Date: / --,,o -�I' 7 I request an amendment to the Iq 9 G budget for the year following line items in my department: GL-Account-#- 01.3�15J1(.�Iif 71-0100 ,31a`J Amendment ---Account-Name Amount Net change in total budget for this department is: Other remarks/justification: S —� Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of.;official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners` Court From: �Shl4i (Department making this request) Date: I-a3 -q-1 I request an amendment to the ) 996 budget for the year following line items in my department: GL_Account_# 5a3o (tat") a Net change in ti for this depart Other remarks/jL�L11 ou. ujj. Amendment Account Name Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i 430 • • 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (De rtment making this request) Date: I _`�0 -� '7 I request an amendment to the (6 {U budget for the year following line items in my department: GL-Account-#- p1-�1510-�I�� 5190 K�50 555!3 C,151" Lu �o ---Account -Name --/n----------- Q' C e IV PO P/L<-�Lu�s�L �o c�cvt�H I 1 Net change in total budget for this department is: other remarks/justification: Amendment Amount C-� --- y' c� 31 lay Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 431 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: �_n 6i-,LCk\fCt/v _- (Department making this request) Date: k3o _G, 1 I request an amendment to the budget for the year following line items in my department: GL-Account-#- �V Account Name Net change in total budget for this department is: other remarks/justification: Amendment -Amount---- Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is 432 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: `nG.1LN (Department making this request) Date: , _30 -9 —7 t I request an amendment to the � k� budget for the year following line items in my department: Amendment GL Account Account Name Amount ------------- ------------------ ------------- (, )-1 ti l��iy 3q 1a5� rxc b Net change in total budget for this department is: Other remarks/justification: S Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 433 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: c tQ ��i xa f U_t k (Departme t making this request) Date: 1-30 -(1 , I request an amendment to the 1 % budget for the year following line items in my department: Amendment GL -Account -#- ---Account Name Amount.... --- 01-9 33- 6-107 et� ) 13 59 1 " _ 1\ Net change in total budget for this department is: Other remarks/justification: E Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 • 434 • BUDGET AMENDMENT REQUEST To: Calhoun pCounty (�Commissioners' Court From: i C� �1 1 �2 0± (Department making this request) Date: ' -_�O _C I request an amendment to the ' cl� budget for the year following line items in my department: GL Account #_ (O - 55k5- < 5( ie C1 A 61,31 Amendment Account Name Amount Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 435 �DGET AMENDMENT REQUEST To: Calhoun pCounty't\Commissioners' court f From: O-1,42-J 1J4� (Department making this request) Date: I I "7,O ._C/ I I request an amendment to the 10-191e budget for the year following line items in my department: GL-Account #- (nid� -- Account -Name --- Net change in total budget for this department is: other remarks/justification: Amendment Amount 10 Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of pfficial/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 436 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: I —�`() _9-7 0 I request an amendment to the I Ci budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- ------------------ ------------- UI-7o-51oi��Q Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 437 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (� R-k I (Department making this request) Date: 1 —3o --91 I request an amendment to the f(year) budget for the following line items in my department: GL,Account_//, ___Account Name z iti.utir. �(-g VcL.d Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason L2- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ��k (Department making this request) Date: I a—'1-1 I request an amendment to the IONJ budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason 1�'150o, Net change in total budget for this department is: other remarks/justification: I I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST To: Calhoun County commissioners' Court From: (Department making this request) Date: I —C�_1 -q7 I request an amendment to the 161Co budget for the year following line items in my department: Amendment GL Account # Account Name Amount C'q-4 �'- G�i43 S t� �b .:� , � LI 8 Net change in total budget for this department is: ------------ other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 440 • • [BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: `p_6 P(� q (Department making this request) Date: (-33-111 I request an amendment to the ( ) budget for the year following line items in my department: GL-Account-#- &10 Ego l Amendment Account Name Amount Reason ------------------ -------------------------------- Net change in total budget for this department is: other remarks/justification: �)q3 $ — Q) I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 441 BUDGET AMENDMENT REQUEST To: Calhoun County (Commissioners' Court a From: ` ,) (Department making this request) Date: 1 —, �.n CI I I request an amendment to the budget for the year following line items in my department: Amendment GL -Account # - Account Name Amount ------------ ---------- --- E11c �, Ito Net change in total budget for this department is: Other remarks/justification: E, Reason ------------------- I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i 442 BUDGET AMENDMENT REQUEST To: Calhoun County 'Colm'm+issioners' Court From: LJ lili �� L� tT�l/hPti h (Department making this request) Date: l — a3 J 1 I request an amendment to the ) 11 7 budget for the year following line items in my department: GL_Account-#- 0 t -a ip I D1-01w 0 -Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount J -Reason 84f I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 443 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: -M dAA • An (Department making this request) Date: d I request an amendment to the �y_tl� budget for the year following line items in my department: Amendment GL Account # Account Name Amount - — ---------- ----------------- ---- -S 100� -soo— Net change in total budget for this department is: Other remarks/justification: Reason ----------- , I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: ZG4 Date of Commissioners' Court approval: Date posted to General Ledger account(s): TAX ASSESSOR - COLLECTOR'S MONTHLY REPORT The Tax Assessor -Collector presented her monthly report for December, and after reading and verifying same, a motion was made by Judge Hartzog and seconded by Commissioner Jurek that said report be approved. Judge Hartzog, Commissioners Jurek, Belk, Floyd and Finster all voted in favor. THE COURT ADJOURNED. 444 u • REGULAR FEBRUARY TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN S HELD FEBRUARY 10, 1997 BE IT REMEMBERED, that on this the loth day of February, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - FUEL BIDS The following bid was received for fuel for the period beginning Feb. 16 th and ending Mar. 15, 1997, and after reviewing said bid, a Motion was made by Commissioner Finster and seconded by Commissioner Belk that the bid be awarded to Diebel Oil, being the low and only bidder. Commissioner Finster, Belk, Jurek and Floyd and Judge Hartzog all voted in favor. ,14 445 • FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ /l%�� X 3800 = $_07-? r-) PREMIUM UNLEADED GASOLINE X 4000 = $ �Zp L�' 6 D DIESEL FUEL (LOW SULFUR) $ X 2500 = $ 1710 r->� TOTAL BID PRICE $ k^� J�bb THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING FEBRUARY 16, AND ENDING MARCH 15, 1997, NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER .AUTHORIZED SIGNATURE: TITLE DATE PURCHASING &12,K • 446 BIDS AND PROPOSALS — PORT CITY MALL — ROOF REPAIR The following bids were received for the roof repair at Port City Mall. They were given to Testengeer to study and report back to the Court. Calhoun County ROOF REPAIR - PORT CITY MALL SECTION 00300 • BID FORM PROJECT: ROOF REPAIR OF PORT CITY MALL 1300 N. VIRGU41A ST. PORT LAVACA, TEXAS LOCATION OF BID: CALHOUN COUNTY COMMISSIONERS' COURT 211 S. ANN ST., PORT I.AVACA, TEXAS 77979 DATE & TIME OF BID: FEBRUARY 10, 1997, AT 10:00 A.M. TO: MR BEN COMISKEY, COUNTY AUDITOR CALHOUN COUNTY, TEXAS 1. Pursuant to and in compliance with the Invitation to Bid and the proposed Contract Documents dated December 1996, prepared by TESTENGEER, INC. relating to the above referenced project, the undersigned, hereby proposes and agrees to fully perform the work within the time stated herein and in strict accordance with the proposed Contract Documents, and addenda thereto, for the following sum of money: BASE BID: All labor, materials, services, equipment, cutting and patching, and all other things necessary for completion of the work shown on the • drawings and in the specifications, for the ROOF REPAIR TO PORT CITY MALL, except for work indicated as Alternates or Unit Price Bids: ONE HUNDRED SEVENTY—FOUR THOUSAND SEVEN DOLLARS f$ 174,745.00 The following are ADDITIVE alternates to the BASE BID. Refer to Section 01010 for a complete description of the alternates. ALT. NO. 1: In Roof Areas "Al", "C" and "D", install the specified Built -Up Roofing System utilizing a mineral surfaced, fire -rated SBS Cap Sheet : ALT. NO.2: Provide a 15-yr NDL manufacturer's system guarantee covering both material and workmanship for the BASE BID reroof of Areas "Al", "C" and "D" : • ADD: FIVE THOUSAND FIVE HUNDRED & 00/100 DOLLARS ($ 5,500.00 ) 00300 - 1 of 4 447 Calhoun County ROOF REPAIR - pORT CITY MALL SECTION 00300 ALT. NO. 3: Provide a 15-yr NDL manufacturer's system guarantee covering both material and workmanship for the ALTERNATE NO. I reroof of . Areas "Al", "C" and "D" : ADD: FIVE THOUSAND FIVE HUNDRED & 00/100 DQ TARS U 51500.00 ) The following are DEDUCTIVE alternates to the BASE BID. Refer to Section 01010 for a complete description of the alternates. ALT. NO.4: DELETE all the work associated with Roof Area "E" : ED= TWO THOUSAND SEVEN HUNDRED EIGHTY-FIVE ($ 2,785.00 i ALT. NO. 5: DELETE all the work associated with Roof Area "F" : DUCT- TWO THOUSAND THREE HUNDRED 6 00/10ODOLLARS k L$ 2,300.00 ) The following are UNIT PRICE BIDS. Quantities shown are for bidding purposes only, and not indicitive of actual quantities that may be required. UNIT PRICES: A. REPLA •MENT of EXISTING Lumber. NOTE: Installation of New 2x Nailers with the new 1.5" thickness of insulation is part of the BASE BID. These unit prices shall be used only in the event that rotten lumber is encountered at or below the existing deck level and must be replaced in order to proceed with the work. 1 x wolmanized lumber 10 bd-ft $ 3. 15 /bd B = $ 31.50 2 x wolmanized lumber 10 bd-ft $ 2.25 /bd ft = $ 22.50 B. Removal of rusted deck and installation of 22 Gauge, Type "A" Galv. Metal Deck 5000sf $ 2.50 Af. = ,$12,500.00 C. In Ponding areas of Roof Areas "A" and "B": Mop 2 plies of Type IV felt and coat with Asphalt Emulsion 5000sf $ i 45 Isf, Considering all possible combinations of Additive Alternates and given unit quantities, the HIGHEST AMOUNT BED, on which the enclosed Certified Check or Bidder's Bond is based is: TWO HUNDRED'IlWE THOUSAND SIX HUNDREDpOLLAgS• IURTY—FIVE b 10 00/0 L$203,645.00 ) 00300 - 2 of 4 i. • • • Calhoun County ROOF REPAIR - PORT CITY MALL SECTION 00300 2, If awarded this contract, the undersigned will execute a satisfactory Construction Contract, Labor and Material Payment Bond, Performance Bond, and proof of insurance coverage, with the Owner for the entire work awarded as per the Contract Documents within IQ days after Notice of Award. It is agreed that this proposal is subjected to the Owners acceptance for a period of 30 days from the above date. 3. Enclosed is a Certified Check or Bidders Bond in the amount of 5% of the highest amount bid, in compliance with the specifications. (Personal or company checks are not allowed). The above Check or Bidders Bond is to become the property of the Owner in the event the Construction Contract (when offered by the Owner) and the bonds and proof of insurance coverage are not executed within the time set forth above. I 4. Extra Work: The undersigned agrees that should any change in the work or extra work be ordered, the allowance for overhead and prpfit combined shall in no case exceed 15%. 5. The undersigned agrees to the following: A. To furnish all labor and materials as shown and specified. B. To substantially complete the Work within gn calendar days after the Contract Time commences, and be 100% completed and ready for final payment within 109 calendar days after the date of Substantial Completion. C. To work 5 working days per week. D. To start work 15 days after the Notice to Proceed. The full amount of all allowances, as specified in Section 01020 of the Specifications, is included in the Base Bid Price shown. Receipt of the following addenda is acknowledged: 1 FEB 3, 1997 No. Dated No. 00300 - 3 of 4 Dated No. Dated Calhoun County ROOF REPAIR - PORT CITY MALL SECTION 00300 g, Bidder agrees that the Owner has the right to accept or reject any or all bids and to waive • any and all informalities. 00300 - 4 of 4 Respectfully submitted, Title PORT ENTERPRISES,INC. Company Seal if Bidder is a Corperation • • 450 Calhoun County ROOF REPAIR - PORT CITY NIA1.1, SECTION 00901 BID FORM PROJECT- ROOF REPAIR OF PORT CITY MALL 1300 N. VIRGINIA ST. PORT LAVACA, TEXAS LOCATION OF BID- CALHOUN COUNTY COMMISSIONERS' COURT 211 S. ANN ST„ PORT LAVACA, TEXAS 77979 DATE A TIME OF BID- FEBRUARY 10,1997, AT 10:00 A.M. TO- MR BEN COMISKEY, COUNTY AUDITOR CALHOUN COUNTY, TEXAS 1. Pursuant to and In compliance with the Invitation to Bid and the proposed Contract Documents dated December 1996, prepared by TESTENGEER, INC. relating to the, nhovo referenced project, the undersigned, hereby proposes and agrees to fully perfnrm the work within the time stated herein and in strict accordance with the proposed Contmel. Documents, and addenda thereto, for the following sum of money: BASE BID- All labor, materials, services, equipment, cutting and pntching, nod all other things necessary for completion of the work shown on the drawings and in the specifications, for the BDQl`REP1iJE%Zp.rq[fC - S!ITY i 1L , except for work indicated ns Alternntes or Unit Price Bids: GkAe �V"J*- rJ l> Nefu 7oyr Gusa �Ja2 �wdna�DQ�i,r>i3$ t g 1�14,9cb . of I The following are ADDITIVE alternntes to the BASE BID. Refer to Section 01010 for n complete description of the alternates. ALT. NO. 1- In Roof Areas "Al", "C" and "D", install the specified Built -Up Roofing System utilizing a mineral surfaced, fire -rated SBS Cop Sheet: ADD: I LkMLLARS ALT. NO, 2- Provide a 15-yr NDI, msnufacturer's system ganrnntee covering both material and workmnnship for the BASE BID reroof of Arens "At", "C" and "D" • �iZ�GC��o�50.tic� "F-vim �yndrie� D�I,LAR$ L$ �;, �x� • � 1 00300 - 1 of 4 451 Calhoun County ROOF REPAIR - PORT CITY MALL SECTION 00100 ALT. NO. 3: Provide a 15-yr NDL manufacturer's system gunrantee covering hoth material and workmanship for the ALTERNATE. NO. 1 rernof of • Areas "All", "C" and "D" c ADD- t oc,v lkou.s0,V Lc.,Nj?1ted VOLLAR$ ($ 4}5o0. oo ) The following are DEDUCTIVE alternates to the BASE BID. Refer to Section 01010 for a complete description of the alternates. ALT. NO.4: DELETE all the work associated with Roof Area "E" : �rT. S; x t�nOV $ctKG D9LLARS 4 �,d06, of 1 ALT, NO.5: DELETE all the IIwork associated with Roof Area "F" : DEDUCT,• 1 i u e. ` csL.- sam'A D9LLAM h r �� voo • � 1 The following are tWT PRICE BIDS. Quantities shown are for bidding purposes only, and not indicitive of actual quantities that may be required. UNIT PRICES: • A. REELACMM of EXISTING Lumber. NOTE: Installation of New 2x Nailers with the new 1.5" thickness of insulation is part of the BASE BID. These unit prices shnll be used only in the event that rotten lumber is encountered at or below the existing deck level and must be replaced in order to proceed with the work. i x wolmanized lumber 10 bd-ft $ zi • oo &d ft = O° 2 x wolmanized lumber 10 bd•ft $ 5. 5o m B. Removal of rusted deck and installation of 22 Gauge, Type "A" Galv. Metal Deck 5000 sf $ 3. vo 12L = $T , m C. In Ponding areas of Roof Areas "A" and "B": Mop 2 plies of Type IV felt and coat with Asphalt Emulsion Considering all possible combinations of Additive Alternates and given unit qunntities, the HIGHEST AMOUNT BID, on which the enclosed Certified Check or Bidder's Bond is based is: 11 �y iIIGi S iJA_j4WICI!, uvo kOJYZ� -Fwefi H'hQ �f[+�,sn d - � DOI TARS 00300 - 2 0l 4 L�� IrsJC�rJ � 1 • 452' Cnlhonn Comity. ROOF REPAIR • PORTCITY MAId, SI'iCTION Onaa) • 2. If awnrded this contract, the undersigned will execute n satisfactory Constrrn•fimi e'en Frnrl Labor and Material Payment Bond, Performance Bond, and proof of insnrmmrr rnrnrnf• with the Owner for the entire work awarded as per the Contract Documents within 10 days after Notice of Award. It is agreed that this proposal is subjected to the, Owners acceptance for s period of 30 days from the above date. 3. Enclosed is a Certified Check or Bidders Bond in the amount of .57o of the highest mmnmmt bid, in compliance with the specifications. (Personal or company checks are tint allowed). The above Check or Bidders Bond is to become the property of the Owner in the event time Construction Contract (when offered by the Owner) and the bonds and proof of insurmire coverage are not executed within the time set forth shove. 4. Extra Work: The undersigned agrees that should any change in the work or extra work he ordered, the allowance for overhead and prp it combined shall �r�np cF�e�xcegci 15go. 5. The undersigned agrees to the following: A. To furnish all labor and materials as shown and specified. • B. To substantially cornplele the Work within 1 2 o calendar days after the Contract Time commences, and he 1004'o cmnpleted and ready for rinal pa,vnwof within 1 6 calendar days after the (late of Substantial Completion. C. To work —15 working days per week. D. To start work _lamdays after the Notice. to Proceed. 7. The full amount of nu allowances, as specified in Section 01020 of the Specifirntinns, is included in the Base Bid Price shown. A. Receipt of the following addenda is acknowledged: 1 _ 2-3-97 No - Dated No. Dated No. �— Itnlyd r. u 00300 - 3 of 4 453 Calhoun County ROOF REPAIR - PORT CFPY MALT, SECTION 00800 Bidder agrees that the Owner has the right to accept or reject any or all bids and to waive • any and all informalities. Respectfully submitted, .:1 . t7 Company 00300 - 4 0 4 Seal if [udder is a Corparatiou • • 454 • BID FORM PROJECT: ROOF REPAIR OF PORT CITY MALL MOO N. VIRGINIA ST. PORT LAVACA, TEXAS Calhoun County ROOF REPAIR - PORT CITY MALL SECTION 00300 LOCATION OF BID: CALHOUN COUNTY COMMISSIONERS' COURT 211 S. ANN ST., PORT LAVACA, TEXAS 77979 DATE & TIME OF BID: FEBRUARY 10, 1997, AT 10:00 A.M. TO: MR BEN COMISKEY, COUNTY AUDITOR CALHOUN COUNTY, TEXAS 1. Pursuant to and in compliance with the Invitation to Bid and the proposed Contract Documents dated December 1996, prepared by TESTENGEER, INC. relating to the above referenced project, the undersigned, hereby proposes and agrees to fully perform the work within the time stated herein and in strict accordance with the proposed Contract Documents, and addenda thereto, for the following sum of money: 1- BASE BID: All labor, materials, services, equipment, cutting and patching, and • all other things necessary for completion of the work shown on the drawings and in the specifications, for the ROOF REPAIR TO PORT CITY MALL, except for work indicated as Alternates or Unit Price Bids: One Hundred Seventy Six Thousand Dollars -----------DOLLARS ($ 176.000.00 ) The following are ADDITIVE alternates to the BASE BID. Refer to Section 01010 for a complete description of the alternates. ALT. NO. 1: In Roof Areas "Al", "C" and "D", install the specified Built -Up Roofing System utilizing a mineral surfaced, fire -rated SBS Cap Sheet : ADD, Eight Thousand Four Hundred Dollars---------- DOLLARS ($ 8,400.00 1 ALT. NO.2: Provide a 15-yr NDL manufacturer's system guarantee covering both material and workmanship for the BASE BID reroof of Areas "Al", "C'. and "D„ • ADD Four Thousand One Hundred Twenty Eight ------- DOLLARS ($ 4,128.00 00300 - 1 of 4 -455 Calhoun County ROOF REPAIR - PORT CITY MALL SECTION 00300 ALT. NO. 3: Provide a 15-yr NDL manufacturer's system guarantee covering both • material and workmanship for the ALTERNATE NO. 1 reroof of Areas "Al", "C" and "D" : ADD. Four Thousand One Hundred Twenty Eight Dollars--------- DOLLAR ($4,128.00 ) The following are DEDUCTIVE alternates to the BASE BID. Refer to Section 01010 for a complete description of the alternates. ALT. NO.4: DELETE all the work associated with Roof Area "E" : EDUCT: Five Thousand Dollars ------------------------------ DOLLARS ($ 5,000.00 ) ALT. NO. 5: DELETE all the work associated with Roof Area "F" : DEDUCT: Four Thousand Dollars ------------------------------ DOLLARS E- ($ 4,000.00 ) The following are UNIT PRICE BIDS. Quantities shown are for bidding purposes only, and not indicitive of actual quantities that may be required. • UNIT PRICES: A. REPLACEMENT of EXISTING Lumber. NOTE: Installation of New 2x Nailers with the new 1.5" thickness of insulation is part of the BASE BID. These unit prices shall be used only in the event that rotten lumber is encountered at or below the existing deck level and must be replaced in order to proceed with the work. 1 x wolmanized lumber 10 bd-ft $ 5.00 1bd ft. _ $ 50.00 2 x wolmanized lumber 10 bd-ft $ 5.00 /bd ft = $ 50.00 B. Removal of rusted deck and installation of 22 Gauge, Type "A" Galy. Metal Deck 5000 sf $ 3.00 /sf. _ $15 , 000.00 C. In Ponding areas of Roof Areas "A" and "B": Mop 2 plies of Type IV felt and coat with Asphalt Emulsion 5000sf $ 1.00 /sf. _ $5,000.00 Considering all possible combinations of Additive Alternates and given unit quantities, the HIGHEST AMOUNT BID, on which the enclosed Certified Check or Bidder's Bond is based is: Two Hundred Eight Thousand HIGHEST BID AMM Six Hundred Twenty Eight-------------------- DOLLARS ($ 208,628.00 ) • 00300 - 2 of 4 456 Calhoun County ROOF REPAIR - PORT CITY MALL SECTION 00300 02. If awarded this contract, the undersigned will execute a satisfactory Construction Contract, Labor and Material Payment Bond, Performance Bond, and proof of insurance coverage, with the Owner for the entire work awarded as per the Contract Documents within a days after Notice of Award. It is agreed that this proposal is subjected to the Owners acceptance for a period of 30 days from the above date. 3. Enclosed is a Certified Check or Bidders Bond in the amount of 5% of the highest amount bid, in compliance with the specifications. (Personal or company checks are not allowed). The above Check or Bidders Bond is to become the property of the Owner in the event the Construction Contract (when offered by the Owner) and the bonds and proof of insurance coverage are not executed within the time set forth above. 4. Extra Work: The undersigned agrees that should any change in the work or extra work be ordered, the allowance for overhead and prpfit combined shall in no case exceed %a. 5. The undersigned agrees to the following: 7 • A. To furnish all labor and materials as shown and specified. B. To substantially complete the Work within 120 calendar days after the Contract Time commences, and be 100% completed and ready for final payment within 20 calendar days after the date of Substantial Completion. C. To work 5 working days per week. D. To start work 30 days after the Notice to Proceed. The frill amount of all allowances, as specified in Section 01020 of the Specifications, is included in the Base Bid Price shown. Receipt of the following addenda is acknowledged: 1 2J3j97 _ No. Dated No. 00300 - 3 of 4 Dated No. Dated 457 Calhoun County ROOF REPAIR - PORT CITY MALL SECTION 00300 9. Bidder agrees that the Owner has the right to accept or reject any or all bids and to waive any and all informalities. is Respectfully submitted, By X—� L �- - ---� Signature President Title Rain King. Inc. F. Company 00300 - 4 of 4 Seal if Bidder is a Corporation FW a.. ROOF REPAIR BID FORM . pROJECT: ROOF REPAIR OF PORT CITY MALL 1300 N. VIRGINI . ST. PORT LAVACA, TEXAS LOCATION OF BID: CALHOUN COUNTY COMMISSIONERS' COURT 211 S. ANN ST., PORT LAVACA, TEXAS 77979 DATE & TIME OF BID: FEBRUARY 10, 1997, AT 10:00 A.M. TO: MR BEN COMISKEY, COUNTY AUDITOR CALHOUN COUNTY, TEXAS Calhoun County PORT CITY MALL SECTION 00300 Pursuant to and in compliance with the Invitation to Bid and the proposed Contract Documents dated December 1996, prepared by TESTENGEER, INC. relating to the above referenced project, the undersigned, hereby proposes and agrees to fully perform the work within the time stated herein and in strict accordance with the proposed Contract Documents, and addenda thereto, for the following sum of money: BASE BID: All labor, materials, services, equipment, cutting and patching, and all other things necessary for completion of the work shown on the drawings and in the specifications, for the ROOF l;EP R TO PORT CITY MA L, except for work indicated as Alternates or Unit Price Bids: L$!%O ppD ,o)1 The following are ADDITIVE alternates to the BASE BID. Refer to Section 01010 for a complete description of the alternates. ALT. NO. 1: In Roof Areas "Al", "C" and "D", install the specified Built -Up Roofing System utilizing a mineral surfaced, fire -rated SBS Cap Sheet: r'4'C ALT. NO. 2: Provide a 15-yr NDL manufacturer's system guarantee covering both material and workmanship for the BASE BID reroof of Areas "Al", "C" and "D" : . f $ 5 079 00 I 00300 - 1 of 4 Calhoun County ROOF REPAIR - PORT CITY MALL SECTION 00300 ALT. NO. 3: Provide a 15-yr NDL manufacturer's system guarantee covering both material and workmanship for the ALTERNATE NO. l.reroof of Areas "Al", "C" and "D" : ADD: FIVE THOUSAND SEVENTY—NINE DOLLARS (15,079.00 ) The following are DEDUCTIVE alternates to the BASE BID. Refer to Section 01010 for a complete description of the alternates. ALT. NO.4: DELETE all the work associated with Roof Area "E" : DEDUCT c E //l t r� Jid /�vr �1dn�drE a DOLLARS ALT. NO. 5: DELETE all the work associated with Roof Area "F" : DMUCT• T � DO LABS 4> ) The following are UNIT PRICE BIDS. Quantities shown are for bidding purposes only, and not indicitive of actual quantities that may be required. UNIT PRICES: A. REPLACEMENT of EXISTING Lumber. NOTE: Installation of New 2x Nailers with the new 1.5" thickness of insulation is part of the BASE BID. These unit prices shall be used only in the event that rotten lumber is encountered at or below the existing deck level and must be replaced in order to proceed with the work. 1 x wolmanized lumber 10 bd-ft $ 3.50 /bd ft = $ 35.00 2 x wolmanized lumber 10 bd-ft $ 3.50 /bd ft = $ 35.00 B. Removal of rusted deck and installation of 22 Gauge, Type "A" Galy. Metal Deck 5000 sf $ 4.00 /sf = $20,000.00 C. In Panding areas of Roof Areas "A" and "B';` Mop 2 plies of Type IV felt and coat with Asphalt Emulsion 5000 sf $ 0.35 /sf $ 1,750.0 Considering all possible combinations of Additive Alternates and given unit quantities, the HIGHEST AMOUNT BID, on which the enclosed Certified Check or Bidder's Bond is based is: e,l %hen /X0C,xaJ l�rlf�- ,iAOLtaRS L .D'rl a' O9� ) r 00300 - 2 of 4 460 Calhoun County ROOF REPAIR - PORT CITY MALL SECTION 00300 02. If awarded this contract, the undersigned will execute a satisfactory Construction Contract, Labor and Material Payment Bond, Performance Bond, and proof of insurance coverage, with the Owner for the entire work awarded as per the Contract Documents within lg days after Notice of Award. It is agreed that this proposal is subjected to the Owners acceptance for a period of 30 days from the above date. 3. Enclosed is a Certified Check or Bidders Bond in the amount of 5% of the highest amount bid, in compliance with the specifications. (Personal or company checks are not allowed). The above Check or Bidders Bond is to become the property of the Owner in the event the Construction Contract (when offered by the Owner) and the bonds and proof of insurance coverage are not executed within the time set forth above. 4. Extra Work: The undersigned agrees that should any change in the work or extra work be ordered, the allowance for overhead and prpfit combined shall in no case exceed j5c7,. 5. The undersigned agrees to the following: A. To furnish all labor and materials as shown and specified. . B. To substantially complete the Work within 60 calendar days after the Contract Time commences, and be 100% completed and ready for final payment within 30 calendar days after the date of Substantial Completion. C. To work working days per week. D. To start work _ t n days after the Notice to Proceed. The full amount of all allowances, as specified in Section 01020 of the Specifications, is included in the Base Bid Price shown. Receipt of the following addenda is acknowledged: 1 2-3-97 No. Dated • No. 00300 - 3 of 4 Dated No, Dated 461 Calhoun County ROOF REPAIR - PORT CITY MALL SECTION 00300 g. Bidder agrees that the Owner has the right to accept or reject any or all bids and to waive any and all informalities. Respectfully submitted, By Signature PANDER PRESIDENT Title EASLEY ROOFING & SHEETMETAL, INC. x- Company 00300 - 4 of 4 Seal if Bidder is a Corporation • • M • BIDS AND PROPOSALS - MEMORIAL MEDICAL CENTER -RENOVATION A bid was received from Rexco in the amount of $176,150.00 for the 1997 Renovation program for Memorial Medical Center. They were the only bidder. The hospital is to check the bid and report back to the court as to their recommendation. REXGO =NC _ P O BOX 168 PORT LAVACA, TEXAS 77979 512-552-5371 FAX 512-552-2308 DATE: February 10, 1997 PROJECT:Memorial Medical Center ATTN: Mr. Ben Comiskey. TO: Mr. Ben Comiskey, County Auditor Calhoun County, TEXAS • BID QUALIFICATION: Rexco Inc. feels that the substantial completions dates listed on bid form cannot be met, there is just to much planning and material submittals to get ready in such a short time. The doors, hardware require at least four weeks to get after approval. Rexco Inc. would like to propose a alternate schedule for this project, Priority #1 Substantial complete by April 30. Priority #2 & 3 Substantial complete by June 30. The $5000.00 betterment allowance is only added to the combined price of A,B, and C, and not broke down in each bid item. REMARKS: SHOULD YOU HAVE QUESTIONS OR NEED MORE INFORMATION PLEASE CONTACT THIS OFFICE. THANK YOU. • SIGNED � lL copy to: file .1 463 ;r Memorial Medical Center Calhoun County 1997 Renovation Program SECTION 00300 BID FORM • PROJECT: MEMORIAL MEDICAL CENTER CALHOUN COUNTY 1997 RENOVATION PROGRAM LOCATION OF BID: CALHOUN COUNTY COMMISSIONERS' COURT 211 S. ANN ST., PORT LAVACA, TEXAS 77979 DATE & TIME OF BID: February 10, 1997, AT 10:00 A.M. TO: MR. BEN COMISKEY, COUNTY AUDITOR CALHOUN COUNTY, TEXAS 1. Pursuant to and in compliance with the Invitation to Bid and the proposed Contract Documents dated December 1996, prepared by TESTENGEER, INC. relating to the above referenced project, the undersigned, hereby proposes and agrees to fully perform the work within the time stated herein and in strict accordance with the proposed Contract Documents, and addenda thereto, for the following sum of money. BID rTEK A. All labor, materials, services, equipment, cutting and patching, and • all other things necessary for completion of the work listed in Priority One Task List: Miscellaneous Renovations to Second Floor _Patient Rooms. Nurses' Station. Office & Classroom Areas and Public Restrooms. Waiting Rooms and Corridors: Eighty six thousand five hundred fifty DOLLARS ($ 86,550.00 1 BID ITEM B: All labor, materials, services, equipment, cutting and patching, and all other things necessary for completion of the work listed in Priority Two Task List: Miscellaneous Renovations to First Floor Public Restrooms. ER Exam Room and ICU Staff Lounge, and to Third Floor Public Restrooms. Nurse School Classrooms 2 & 3. Project Analyst/Nursing Administration Office and Restroom Spare Office and Miscellaneous Closets: Thirty two thousand two hundred DOLLAR. 00300 -1 of 3 ($ 32,200.00 1 • 0 i BID ITEM C: All labor, materials, services, equipment, cuttin all other things necessary for completion of the drawings and listed Priority Three Task List: General Stores Are§: Memorial Medical Center Calhoun County 1997 Renovation Program SECTION 00300 g and patching, and work shown on the Renovations to the Fifty two thousand four hundred DOLLARS ( $ 52, 400.00 } BID AMOUNT TO PERFORM BID ITEMS A, B AND C: One hundred seventy six thousand one hundred fiftvDOLLAAS ($ 176, 150.00 } 2. If awarded this contract, the undersigned will execute a satisfactory Construction Contract, Labor and Material Payment Bond, Performance Bond, and proof of insurance coverage, with the Owner for the entire work awarded as per the Contract Documents within 5. days after Notice of Award. The undersigned further understands that the Surety Bond must be acceptable to Calhoun County prior to a contract being awarded. The undersigned shall report to Calhoun County in writing the name of the surety bond firm within 2 days of the date of bid opening. It is agreed that this proposal is subjected to the Owners acceptance for a period of 30 days from the above date. 3. Enclosed is a Certified Check or Bidders Bond in the amount of 6% of the highest amount bid, in compliance with the specifications. (Personal or company checks are not allowed). The above Check or Bidders Bond is to become the property of the Owner in the event the Construction Contract (when offered by the Owner) and the bonds and proof of insurance coverage are not executed within the time set forth above. 4. Extra Work: The undersigned agrees that should any change in the work or extra work be ordered, the allowance for overhead and profit combined shall in no case exceed 15%. 00300 - 2 of 3 465 Memorial Medical Center Calhoun County 1997 Renovation Program SECTION 00300 5. Q R) The undersigned agrees to the following - A. To furnish all labor and materials as shown and specified. B. To ubs ntia com ele th Work Prioz'ty 99 to s scan 'ally co lets a Work f Pn rr to Ma 30, 97, d be 00% omplete ant end day after th ate Subs C. To work _ working days per week. D. To start work ) i_ days after the Notice to Proceed. ist prio to arc 31, see i ree Tas Ia is p atta� lette ft payme .thi i._ The frill amount of all allowances, as specified in Section 01020 of the Specifications, is included in the lump sum Bid Item(s) shown. Receipt of the following addenda is acknowledged: 1 1/29/97 2 1/31197 No. Dated No. Dated No. Dated Bidder agrees that the Owner has the right to accept or reject any or all bids and to waive any and all informalities. Seal if Bidder is a Corporation 00300 - 3 of 3 Respectfully submitted, BY QL�� Signature Project Manager Title Rexco.lnc. Company BIDS AND PROPOSALS - LAW ENFORCEMENT LIABILITY INSURANCE A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to authorize the County Auditor to advertise for Proposals for Law Enforcement Liability Insurance. Proposals to include 10 auxiliary deputies and those proposals to be opened March 31, 1997. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. BIDS AND PROPOSALS -MEMORIAL MEDICAL CENTER MEDICAL EQUIP. A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to advertise for bids for Medical Equipment for the Surgical Department at Memorial Medical Center, with bids to be opened February 28, 1997. Commissioners Floyd, Belk, Finster, and Jurek all voted in favor. is • i, 0 •� RABIES CONTROL ORDINANCE There was much discussion concerning the Rabies Control Ordinance. Sam Clegg, Mrs. Gloria Balajka, Eugene Balajka and Ernest Rabela were among some of the persons present expressing their concern. This was passed until Friday, February 14th. HEALTH INSURANCE FOR COUNTY EMPLOYEES A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to accept the renewal rate of Blue Choice and the renewal date of Oct. 1, 1997 at $257.29. • Judge Hartzog, Commissioners Jurek, Belk, Finster and Floyd all voted in favor. TEXAS ASSOCIATION OF COUNTIES 1996 RERATE NOTICE County: Calhoun Group Number. 32610 New Rates 1011197 Current Effective renewal Rates: 311197 rates Inforce Plan Inforce Plan MEDICAL PLAN Active Employees Regardless of Age, and Retired Employees Less Than Age 65 Employee Only: $217.30 $268.59 $257.29 Employee & Family: $589.01 $700.92 $697.42 Dental: Employee Only: $16.00 $16.48 Children: $30.50 $31.42 Employee & Spouse: $34.00 $35.02 Employee & Family: $47.50 $48.93 • ' Please refer to the Major Medical Expense Insurance booklet for information concerning the definition of a child. 467 DE -GO -LA RC&D BOARD OF DIRECTORS -REPRESENTATIVE A Motion was made by Judge Hartzog and seconded by Commissioner Jurek that Commissioner Finster be re- appointed as the representative to the De -Go -La RC&D FBoard of loyd andDJudgeoHartzog allloners voted inrfavelk, Finster, favor. INTERLOCAL AGREEMENT VICTORIA COUNTY FOR HOUSING PRISONERS A Motion was made by Commissioner Finster and seconded by Commissioner Belk to enter into the following Interlocal • Agreement with Victoria County for the housing of Calhoun County Prisoners in Victoria County Jail. Commissioners Finster, Belk, Jurek and Floyd and Judge Hartzog all voted in favor. INTER -LOCAL COOPERATION AGREEMENT PROVIDING FOR THE HOUSING OF PRISONERS FROM THE COUNTY OF CALHOUN, TEXAS IN THE VICTORIA COUNTY, TEXAS, JAIL The State of Texas The Counties of Victoria and Calhoun This agreement between The County of Calhoun, a political subdivision of The State of Texas, and The County of Victoria, a political subdivision of The State of Texas, is made pursuant to the provisions of the Inter -Local Cooperation Act, V.T.C.A., Government Code, Chapter 791. WHEREAS, The County of Victoria and The County of Calhoun desire to meet into an agreement by which The County of Victoria will house in its County Jail and care for prisoners of The County of Calhoun according to the terms and conditions as set forth herein; NOW, therefore, for and in consideration of the mutual covenants, agreements, and benefits to the parties herein named, it is agreed as follows, to -wit: I. PROVISION OF JAIL SPACE 1.01 The County of Victoria and its Sheriff's Department agree to provide The County of Calhoun access to and use of the Victoria County Jail facilities for the holding and incarceration of The County of Calhoun prisoners and to provide adequate personnel necessary to supervise the prisoners, and to provide clothing, food, routine medical treatment, and other appropriate necessities. Page 1 of 6 Pages 1.02 Provided, however, that The County of Victoria in its sole discretion, shall • determine whether an inmate of The County of Calhoun shall be accepted for incarceration in the Victoria County Jail. Furthermore, in no event shall The County of Victoria be required to accept The County of Calhoun's prisoners under the terms and conditions of this agreement if such transfer of prisoners will cause The County of Victoria's jail facilities to be in violation of standards established by the Texas Commission on Jail Standards. Likewise, nothing contained herein shall be construed to compel The County of Victoria to accept any prisoners if the acceptance of such prisoner would place The County of Victoria in violation of any law or regulation or court order. 1.03 Whenever, in the assessment of the Victoria County Sheriff, the population of the Victoria County Jail reaches a level which jeopardizes the ability of the Victoria County Jail to comply with provisions of the Texas Commission on Jail Standards, The County of Calhoun shall be required to remove or transfer its prisoners within 24-hours of receipt of such notice. II. TERM OF AGREEMENT 2.01 This agreement shall commence on the day of January, 1997 through the 31 st day of December, 1997. Thereafter, this agreement shall automatically be renewed for consecutive six (6) month periods unless either party issues a notice of intent to terminate thirty (30) days prior to the date of termination as outlined in 7.02 of this agreement. III. ELIGIBLE PRISONERS 3.01 The County of Calhoun shall make no transfer of county prisoners to the Victoria County Jail without first receiving approval in advance from the Victoria County Sheriff or his designated representative. The County of Victoria reserves the right to refuse to house or accept an inmate brought to the Victoria County Jail by The County of Calhoun if such prior approval has not been granted. IV. PAYMENT Page 2 of 6 Pages • 4.01 For the services rendered pursuant to this agreement, The County of Calhoun agrees to pay, for the full performance of this agreement, the sum of $38.46 for each day, or portion of a day, for each prisoner housed pursuant to this agreement. A day is deemed to commence at midnight. 4.02 The County of Victoria agrees to offer all prisoners from The County of Calhoun which have been booked into the Victoria County Jail the same level of medical treatment received by Victoria County Jail prisoners for routine medical treatment in the Victoria County Jail Infirmary at the same cost borne by Victoria County prisoners. The County of Calhoun will be advised of any medical problems that an inmate from Calhoun County may develop. If an inmate from The County of Calhoun develops a major medical problem which requires immediate hospitalization or emergency room services, the Victoria County Jail physician will stabilize the patient affected to the extent it is practical to do what is necessary for stabilization prior to transfer and The County of Calhoun will be notified. However, if the condition of the inmate patient, or the apparent condition of the inmate patient, is such that it appears to the health care provider in the Victoria County Jail Infirmary to be an emergency and delay could be harmful or possibly life -threatening, immediate hospitalization will be deemed necessary and the transfer will be immediate. The County of Calhoun will be notified as soon as practical under these circumstances, however, The County of Calhoun's consent for such transfer under these conditions will be unnecessary and The County of Calhoun will be responsible for the medical services incurred under such circumstances. 4.03 On or about the 5th day of each month during the term of this agreement, The County of Victoria agrees to provide The County of Calhoun a documented invoice detailing the payments to which The County of Victoria is entitled for the previous month related to its execution of this agreement along with a statement and a request for payment of all expenses of any kind incurred by The County of Victoria as a result of this agreement, including any major medical expenses or other costs incurred by The County of Victoria as a result of this agreement, including any major medical expenses incurred under the provisions of Paragraph 4.02 above or other costs incurred by The County of Victoria of which prior approval was obtained from The County of Calhoun. 4.04 The County of Calhoun agrees to pay each bill submitted by The County of Victoria within twenty (20) days of receipt. Page 3 of 6 Pages 470 • V. LEGAL RESPONSIBILITY 5.01 The County of Calhoun shall be fully responsible and liable for all suits, claims, damages, losses, or expenses, including reasonable attorney's, arising out of The County of Calhoun's performance or non-performance of the services and duties herein stated, but only in regard to transfer of prisoners by The County of Calhoun and duties herein assigned to The County of Calhoun and specifically excluding the actual incarceration of prisoners by The County of Victoria. The County of Calhoun retains full liability for each inmate until that inmate has been processed and booked into the Victoria County Jail. 5.02 The County of Victoria shall be fully responsible and liable for all suits, claims, damages, losses, and expenses, including reasonable attorney's fees, arising out of The County of Victoria's performance or non-performance of the services and duties herein stated, but only in regard to the actual holding and incarceration of prisoners by The County of Victoria in the Victoria County Jail and specifically excluding the transfer of prisoners to and from The County of Victoria, unless transported by The County of Victoria. 0 Vl. INMATE PERSONAL DATA 6.01 The County of Calhoun agrees to bring with each inmate delivered to the Victoria County Jail all packets, jail cards, arrest reports, classification data, and other information in the possession of The County of Calhoun regarding each inmate, and has the duty to advise The County of Victoria of any known dangerous propensities, medical necessities, and medical conditions of each inmate. VII. TERMINATION 7.01 This agreement may be terminated at any time, by either party giving thirty (30) days advance written notice to the other party. In the event of such termination by either party, The County of Victoria shall be compensated for all services performed to termination date, together with reimbursable expenses then due and authorized by this agreement. In the event of such termination, should The County of Victoria be over -compensated for any • Page 4 of 6 Pages 471 services performed and/or be over -compensated for any reimbursable expenses as authorized by this agreement, then The County of Calhoun shall be reimbursed for all such over -compensation. Acceptance of reimbursement shall not constitute a waiver of any claim that may otherwise arise out of this agreement. 7.02 Notice of termination may be given by the parties by registered or certified United States mail, postage prepaid, return receipt requested, addressed as follows: The Honorable Michael Ratcliff, Victoria County Sheriff Victoria County Sheriffs Office 101 North Glass Street Victoria, Texas 77901 or The Honorable B. B. Browning, Calhoun County Sheriff Calhoun County Sheriffs Office 211 South Ann Street Port Lavaca, Texas 77979 VIII. MISCELLANEOUS PROVISIONS • 8.01 This agreement represents the entire agreement between The County of Victoria and The County of Calhoun and supersedes all prior negotiations, representations, or agreements, either written or oral. This agreement may be amended only through written instruments signed by both parties. 8.02 The validity of this agreement and its terms and provisions, as well as the rights and duties of the parties, shall be governed by the laws of The State of Texas. 8.03 The undersigned officer or agent of the parties hereto are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties, and each party certifies that any necessary resolution extending said authority has been duly passed and is now in full force and affect. Page 5 of 6 Pages • 472 i 0 EXECUTION This Inter -Local Agreement is approved by The Commissioners' Court in and for The County of Victoria, Texas, by the presiding official of its governing body who is authorized to execute same by order heretofore passed and duly recorded in its minutes. This Inter -Local Agreement is approved by The Commissioners' Court in and for The County of Calhoun, Texas, by the presiding official of its governing body who is authorized to execute same by order heretofore passed and duly recorded in its minutes. For The County of Victoria, Texas: Helen R. Walker, County Judge Victoria County Courthouse 115 North Bridge Street, Room 127 Victoria, Texas 77901 Approved: MICHAEL RATCLIFF Victoria County Sheriff For The C my of Calhoun, V, H6ward G. Ha{CzoA, Oount� Judge Calhoun County Courthouse 211 South Ann Street Port Lavaca, Texas 77979 Approved: aD6 Rl"C",ec B. B. BROWNING Calhoun County Sheriff Page 6 of 6 Pages 473 BUDGET AMENDMENT - COUNTY JUDGE A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the following Budget Amendment be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST , To: Calhoun County Commissioner,' Court From: rr (Department' ma ing this request) Date: Q 17_9 l I request an amendment to the 11 budget for the year following line items in my department: GL_Account #_ CI-1 f5b5- 1,g(50 Amendment Account -Name _ Amount hp l� " IL r A-Qi �3 c. Net change in total budget for this department is: $ Other remarks/justification: v Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): - 474 0 0 COUNTY CLERK - J.P. PCT. 4 AND 5 - TAR ASSESSOR - MONTHLY REPORTS The County Clerk, Justice of the Peace, Pct. 4 and 5 presented their monthly reports for January and the Tax Assessor Collector presented her Annual Report for 1996 and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said reports be approved. ACCOUNTS ALLOWED - COUNTY Claims totaling $6831240:50 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Jurek that said claims be approved for payment. Judge Hartzog, Commissioner Jurek, Belk, Finster and Floyd all voted an favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,116.03 for the Hospital Indigent Health Care Fund were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said claims be approved for payment. Judge Hartzog, Commissioners Finster, Belk, Jurek and Floyd all voted in favor. COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report for January and after reading and verifying same, a Motion was made by Commissioner Belk and seconded by Commissioner Finster said report be approved. Commissioners Belk, Finster, Jurek and Floyd and Judge Hartzog all voted in favor. THE COURT RECESSED UNTIL FRIDAY, FEBRUARY 14, 1997. 475 REGULAR FEBRUARY TERM HELD FEBRUARY 14,1997 THE STATE OF TEXAS § COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 14th day of February, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: (ABSENT) Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 (ABSENT) H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Pro-Tem Finster gave the Invocation and led the Pledge of Allegiance. PORT CITY MALL - ROOF REPAIRS A Motion was made by Commissioner Belk and seconded by Judge Pro-Tem Finster to award the bid to Port Enterprises Inc., the 2nd low bidder in the amount of-$203,649.00 because of incompleteness of low bidder Easley Roofing. Commissioners Belk, Jurek, and Judge Pro-Tem Finster all voted in favor (Bids were opened 2/10/97 and recorded in those minutes). BIDS AND PROPOSALS - MEMORIAL MEDICAL CENTER - RENOVATION A Motion was made by Commissioner Belk and seconded by Judge Pro-Tem Finster to accept the bid of Rexco, Inc. in the amount of $176,150.00 as the only bidder, for the Renovation program for Memorial Medical Center. Commissioners Belk, Jurek, and Judge Pro-Tem Finster all voted in favor (Bids were opened 2/10/97 and recorded in those minutes). 0 0 4176 RABIES CONTROL ORDINANCE (DOG ORDINANCE) A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to Adopt the following Dog Ordinance with the Amendment to the "definition of dangerous dog" to define those that are attacking animals or livestock and amending the body to contain Section 822.033 of Vernon's Annotated Civil Statutes. Commissioners Jurek Belk and Judge Pro-Tem Finster all voted in favor. THE STATE OF TEXAS )( IN THE COMMISSIONERS' COURT OF COUNTY OF CALHOUN )( CALHOUN COUNTY, TEXAS ON THIS the 14th day of February, 1997, the Commissioners' Court of Calhoun County, Texas, being in regular session at a regular term of said Court, the following members thereof being present, HOWARD G. HARTZOG - County Judge, LEROY BELK - Commissioner, Precinct No. 1, FRANKLIN JUREK - Commissioner, Precinct No. 2, H. FLOYD - Commissioner, Precinct No. 3, KENNETH FINSTER - Commissioner, Precinct No. 4, the following proceedings, among others, were had, to -wit: WHEREAS, it is the desire of this Court to provide the following regulations for reporting of human exposure to rabies, quarantining of biting animals, restraint of dangerous animals, vaccination requirement and importation of certain animals that have a high probability of carrying rabies into the county; and describing penalties for violation of such Provisions in accordance with and pursuant to the Texas Health and Safety Code, Chapter 822, Subchapter D, and Chapter 826, be adopted by the Commissioners' Court of Calhoun County, Texas, in the form of an Order of the Commissioners' Court; THEREFORE, BE IT ORDERED BY THE COMMISSIONERS' COURT OF CALHOUN COUNTY, TEXAS, THAT: SECTION 1. DEFINITIONS. When used in this ordinance, the following words and terms, unless the .context indicates a different meaning, shall be interpreted as follows: 1.1 Owner: Any person, firm or corporation who has custody or control of an animal or who harbors, feeds, shelters, has responsibility to control or allows an animal to remain about his premises for a period of ten (10) days. 1.2 Har. boring: The act of keeping and caring for an animal or of providing a premise to which the animal returns for food, shelter or care for a period of ten (10) days. 1.3 Domestic Animal: :yanimal normally ted to live in intimate assocatnwithhumnsor e advantage of humans. 1.4 Wild Animal: Shall include all species of animals which common y exis in a natural unconfined state and are usually not domesticated. This shall apply regardless of state or duration of captivity. 1.5 Pet Animal: Shall include dogs, cats, rabbits, ferrets, roden— t— s- b rds, reptiles and any other species of animal which is sold or retained as a household pet, but shall not include skunks, nonhuman primates and any other species of wild exotic or carnivorous animal that may be further restricted in this law. 1.6 Doq: Shall mean any live or dead domestic animal that is a member of the canine family (canis familiaris). 1.7 Cat: Shall mean any live or dead domestic animal that is a member of the feline family cat (felis catus). 1.8 Dangerous Dog: Means a dog that: (A) makes an unprovoked attack on a person that causes bodily injury and occurs in a place other than an enclosure in which the animal Page 1 of 9 477 was being kept and that was reasonably certain to prevent the animal from leaving the enclosure on its own; or (B) commits unprovoked acts in a place other than an enclosure in which the dog was being kept and those acts cause a person to reasonably believe that the animal will attack and cause bodily injury to that person. 1.9 Stray Animal: Any animal for which there is no identifiable owner or harborer or any animal roaming with no physical restraint beyond the premises of an animal's owner or harborer. 1.10 Run nin at Lar e: Shall mean not completely confined by a Yui, ing, wa or fence of sufficient strength or construction to restrain the animal, except when such animal is either on a leash or held in the hands of the owner or keeper [or under direct supervision of the owner within the limits of the owner's private property]. An animal within an automobile or other vehicle shall not be deemed "running at large". 1.11 Vaccinated: Means properly injected with a rabies vaccine licensed for use in that species by the United States Department of Agriculture and administered by a veterinarian licensed by the State of Texas. 1.12 Current1v Vaccinated: Means vaccinated and satisfying tKe—following criteria: (A) The animal must have been at least three (3) months of age at the time of vaccination. (B) At least thirty (30) days have elapsed since the initial vaccination. (C) Not more than twelve (12) months have elapsed since the most recent vaccination. 1.13 Local Rabies Control Authorit : A person designated bar the coun y o receive reports of animal bites, investigate bite reports, insure quarantine of possibly rabid animals and otherwise carry out provisions of the Texas law pertaining to control and eradication of rabies. 1.14 Secure Enclosure: A fenced area or structure that is locked; capable of preventing the entry of the general public, including children; capable of preventing the escape or release of a dog; clearly marked as containing a dangerous dog; and in conformance with the requirements for enclosures established by the Calhoun County animal control authority. SECTION 2. RABIES CONTROL. 2.1 Vaccinations: The owner of each dog or cat shall have the dog or cat vaccinated against rabies by the time it is four (4) months of age and within each subsequent twelve (12) month interval thereafter. All dogs or cats vaccinated at three (3) months of age or older shall be revaccinated at one (1) year of age and annually thereafter. Any person moving into the county from a location outside of the county shall comply with this ordinance within ten (.10) days after having moved into the county. If the dog or cat has inflicted a bite on any person or other animal within the last ten (10) days, the owner of said dog or cat shall report such fact to the veterinarian, and no rabies vaccine shall be administered until after the 10-day observation period. 0 Page 2 of 9 MW 2.2 Certificate of Vaccination: Upon vaccination, the veterinarian shall execute and furnish to the owner of the dog or cat as evidence thereof, a certificate upon a form furnished by the veterinarian. The veterinarian shall retain a duplicate copy. Such certificate shall contain the following information: (a) The name, address and telephone number of the owner of the vaccinated dog or cat; (b) The date of vaccination; (c) The type of rabies vaccine used; (d) The year and number of rabies tag; and (e) The breed, age, color and sex of the vaccinated dog or cat. 2.3 Rabies Tags: Concurrent with the issuance and delivery of t e certificate of vaccination referred to in Section 2.2, the owner of the dog or cat shall cause to be attached to the collar or harness of the vaccinated dog or cat a metal tag, serially numbered to correspond with the vaccination certificate number and bearing the year of issuance and the name of the issuing veterinarian and his address. The owner shall cause the collar or harness with the attached metal tag to be worn by his dog or cat at all times. 2.4 DDuol_iicate Taqs: In the event of loss or destruction of the original tag provided in Section 2.3, the owner of the dog shall obtain a duplicate tag. Vaccination certificates (and tags) shall be valid only for the animal for which it was originally issued. 2.5 Proof: It shall be unlawful for any person who owns or harbors a vaccinated dog or cat to fail or refuse to exhibit his copy of the certificate of vaccination upon demand to any person charged with the enforcement of this ordinance. 2.6 Harboring Unvaccinated Animals: It shall be unlawful for any person tar or any dog or cat which has not been vaccinated against rabies, as provided herein, or which cannot be identified as having a current vaccination certificate. 2.7 Animals Ex osed to Rabies: Any person having knowledge o t e existence of any domestic animal known to have been or suspected of being exposed to rabies must immediately report such knowledge to the local rabies control authority, giving any information which may be required. For any domestic animal known to have been or suspected of being exposed to rabies, the following rules must apply: (a) Domestic animals having a current vaccination must be given a booster rabies vaccination immediately and confined according to the method prescribed by the local rabies control authority for a period of not less than forty-five (45) days. (b) Domestic animals not having a current vaccination should be humanely destroyed. • However, if the owner of such an animal elects, he may at his expense and in a manner prescribed by the local rabies control authority, confine said animal. Such animal must be vaccinated against rabies immediately following exposure and quarantined for not less than ninety (90) days. Such animal shall be given booster vaccinations during the third and eighth weeks of isolation. If the animal is under three (3) months of age, an Page 3 of 9 479 additional booster rabies vaccination shall be given when the animal reaches three (3) months of age. SECTION 3. REPORTING HUMAN BITES FROM ANIMALS SUSCEPTIBLE TO RABIES: RELATED PROCEDURES. 3.1 Any person having knowledge of an animal bite to a human will report the incident to the local rabies control • authority as soon as possible, but not later than twenty-four (24) hours from the time of the incident. 3.2 The owner of the biting animal will place that animal in quarantine as prescribed in Section 4 under the supervision of the local rabies control authority. 3.3 The local rabies control authority will investigate each bite incident utilizing standardized reporting forms provided by the Texas Department of Health. 3.4 Human bites from rodents, rabbits, birds and reptiles are excluded from the reporting requirements of this action. SECTION 4. QUARANTINE PROCEDURES FOR ANIMALS. 4.1 When a dog or cat which has bitten a human has been identified, the owner will be required to produce the animal for ten (10) days confinement at the owner's expense. Refusal to produce said dog or cat constitutes a violation of this section, and each day of such refusal constitutes a separate and individual violation. The 10-day observation period will begin on the day of the bite incident. The animal must be placed in the animal control facilities or a veterinary hospital approved for that purpose by the local rabies control authority. However, the owner of the animal may request permission from the local rabies control authority for home quarantine if the following criteria can be met: (A) Secure facilities must be available at the home of the animal's owner and must be approved by the local rabies control authority. (B) The animal is currently vaccinated against rabies. (C) The local rabies control authority or a licensed veterinarian must observe the animal at least on the first and last days of the quarantine period. If the animal becomes ill during the observation period, the local rabies control authority must be notified by the person having possession of the animal. At the end of the observation period, the release from quarantine must be accomplished in writing. (D) The animal was not in violation of any laws at the time of the bite. If the biting animal cannot be maintained in secure quarantine, it shall be humanely destroyed and the brain submitted to a Texas Department of Health certified laboratory for rabies diagnosis. SECTION 5. RUNNING AT LARGE. 5.1 Restraining: Whenever the rabies control authority shall determine that it is in the interest of the safety of the public to do so, he shall issue a proclamation declaring an emergency and prohibiting dogs to run at large for a period Page 4 of 9 Mi of ninety (90) days. Such proclamation shall be published in the newspapers of this county for one publication. During the period of ninety (90) days subsequent to any such publication, it shall be unlawful for any owner of any dog to allow said dog to run at large. If at the end of ninety (90) days, at the discretion of the local rabies control authority, the situation still exists, said proclamation may be reinstituted by the local rabies control authority for an additional ninety (90) days adinfinitum in the above described manner until it • is determined by the local rabies control authority that such an emergency no longer exists. 5.2 Nuisance: It shall be unlawful for any owner to harbor any dog, cat or other pet animal which by any long continued noise, cry or other activity shall disturb the peace, comfort, sensibilities and/or property of the inhabitants of the neighborhood. Such disturbance is hereby declared to be a public nuisance and a violation of this order. 5.3 Abandoning Animals: It is hereby prohibited and shall be un aw u or any person to willfully abandon any animal or to withhold food or water from any animal such that its health is endangered or it is caused to suffer unduly. 5.4 Guard Doos,: It shall be unlawful to place or maintain any dog which has been specifically trained to attack, in any area for the protection of persons or property, unless the dog is physically confined to a specific area or is under complete and absolute control. The area or premises in which a guard dog is confined must be conspicuously posted with warning signs bearing letters not less than two (2) inches high. SECTION 6. DANGEROUS DOGS. • 6.1 Any dangerous dog found running at large shall be impounded and destroyed, if not claimed by the owner, as set forth in Section 7. If the dangerous dog is claimed, the owner shall be subject to the rules of Section 6. 6.2 Not later than the 15th day after a person learns that he or she is the owner of a dangerous dog, that person shall: (1) register the dangerous dog with the Calhoun County Animal Control Authority and register the dangerous dog each year thereafter; ( 2 ) restrain the dangerous dog at all times on a leash in the immediate control of a person or in a secure enclosure; and (3) obtain liability insurance coverage or show financial responsibility to the Calhoun County Animal Control Authority in an amount of at least $100,000 to cover damages resulting from an attack by the dangerous dog causing bodily injury to a person. 6.3 For purposes of Section 6, a person learns that he or she is the owner of a dangerous dog when: • (1) that person knows of an attack described in Section 1.8(A); or (2) that person is informed by the animal control authority that the dog is a dangerous dog. 6.4 If a person reports an incident described by Section 1.8, the animal control authority may investigate the incident. If, after receiving the sworn statements of any Page 5 of 9 i, i witnesses, the animal control authority determines the dog is a dangerous dog, it shall notify the owner of that fact. 6.5 An owner, not later than the 30th day after the date the owner is notified that a dog owned by the owner is a dangerous dog, may appeal the determination of the animal control authority to a justice or municipal court of competent jurisdiction. An owner may appeal the decision of the justice of municipal court in the same manner as appeal for other civil cases. 6.6 The Calhoun County Animal Control Authority shall provide shall provide a registration certificate to the owner of a dangerous dog if the owner: (1) presents proof of liability insurance or financial responsibility, as required above, and a current rabies vaccination of the dangerous dog; (2) presents proof that the dangerous dog will be kept in a secure enclosure; and (3) pays an annual registration fee of $50. 6.7 The Calhoun County Animal Control Authority shall provide to the owner registering a dangerous dog a registration tag. The owner must place the tag on the dog's collar. 6.8 If the owner of a registered dangerous dog sells or moves the dog to a new address, .the owner, not later than the 14th day after the date of the sale or move, shall notify the animal control authority for the area in which the new address is located. The owner of a dangerous dog shall notify the Calhoun County Animal Control Authority of any attacks the dangerous dog makes on people. 6.9 A person who owns or keeps custody or control of a dangerous dog commits an offense if the person fails to comply with Section 6. An offense under this section is a Class C misdemeanor. SECTION 7. IMPOUNDED ANIMALS. 7.1 Impoundment: Animals owned or harbored in violation of this order or any other ordinance of law of the State of Texas may be taken into custody by the local animal control authority or other designated official and impounded. Stray dogs or cats shall be similarly impounded. 7.2 Animal Shelter: A suitable animal shelter shall be provided for the purpose of boarding and caring for any animal impounded under the provisions of this order. Such shelter shall be constructed in accordance with recommendations from the Texas Department of Health. In lieu of constructing a shelter, the county may contract with any licensed veterinarian or local governmental entity to provide this service at a fee mutually agreed upon and having a suitable facility within the county that has been approved by the Texas Department of Health. 7.3 Removal of Animals from Animal Shelter: It shall be unlawful for any person to remove any impounded animal from the animal shelter without the consent of the local animal control authority or other impounding official -or agency. 7.4 from The impoundment of dogs and cats tnat nave inxlicceci ❑umuu bites shall be for a period of ten (10) days for observation and shall not be terminated until consent from the proper officer or agency is secured. 40 0 Page 6 of 9 7.5 Disposition of Impounded Animals: As soon as practicable after impoun mend, the owner of the impounded animal is known, immediate notice shall be given to him. Any impounded animal may be redeemed upon payment of impoundment fee, care and feeding charges, veterinary charges, rabies vaccination charges and such other costs as set by the Commissioners' Court. If such animal is not redeemed within three (3) working days, it shall be deemed abandoned and may • be placed for adoption subject to payment of the licensed fee, impoundment fee, care and feeding charges, veterinary charges and such other costs as set by the Commissioners' Court, or the impoundment officer may humanely euthanize said animal. If a complaint has been filed in a Justice court or uainoun County, Texas against the owner of an impounded animal for violation of this order, the animal shall not be released except on the order of the court, which may also direct the owner to pay any penalties for violation of this order in addition to all impoundment fees. The court may, upon making a finding that such animal is dangerous or that it represents a clear and present danger or nuisance to the citizens or other animals in the community, order said animal to be euthanized in a humane manner. Surrender of an animal by the owner thereof to the peace officer does not relieve or render the owner immune from the decision of the court, nor to the fees and fines which may result from a violation or violations of this order. 7.7 Disposition of Diseased Anima s: Any animal taken into custo y y the animal control officer, except those animals which have inflicted bites to humans during the preceding ten (10) days and that are visibly affected with any sign of communicable disease other than rabies, which are being held at the impounding facility, may instead of being • impounded be humanely destroyed provided that: (A) Any animal which has inflicted any bite to a human or any bite to another domestic animal during the preceding ten (10) days have its head removed by the animal control officer and submitted to the laboratory for rabies examination. (B) Any animal exhibiting symptoms of rabies must be handled in a manner prescribed by the local rabies control authority. 7.8 Notice of Violation: In addition to, or in lieu of impoundment, the county sheriff or animal control officer may issue to the owner of an unvaccinated animal a notice of order violation, which shall contain a written promise by such owner to appear in the court of appropriate jurisdiction within ten 410) days of the date of issuance, to answer the charge made in the notice (e.g., harboring of unvaccinated animal(s). SECTION 8. SAFETY PROVISIONS. 8.1 Interference With the Local Animal Control or Rabies Authorities: It shall be unlawful for any person to interfere with, molest, hinder or prevent the local animal control authority, the local rabies control authority or their • authorized representative in the discharge of their duties as herein prescribed or to violate any of the provisions of this order. 8.2 Pena lt for Violation: Any person who violates any of the provisions o t is order shall be guilty of a Class C Misdemeanor. Page 7 of 9 8.3 Severance Clause: if any section, subsection, sentence, c ause or phrase of this order is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this order. 8.4 Safet Claus ee: The Commissioners' Court of Calhoun County, Texas re y finds, determines and declares that this order is necessary for the immediate preservation of the public peace, health and safety. 8.5 Repealer: All other orders and parts of the orders in conflict herewith are hereby repealed. 8.6 Municipal ordinances to Supersede: The promulgation and estab7 is ment o these regu a ions by the Calhoun County Commissioners' Court shall not prevent .or jeopardize a corporate municipality within the county from establishing any rules and regulations to prevent the introduction and spread of rabies and the control of animals within their corporate limits, and such ordinances established by said corporate municipalities shall supersede the county order within the municipality so that dual enforcement will not occur. 8.7 Effective Date: This act shall take and be in effect on -arj after February n, 1997. SECTION 9. CREATION, SUPERVISION AND DUTIES OF ANIMAL CONTROL DIVISIONS. 9.1 Animal Control Division: The Commissioners' Court shall contract with a suitable enforcing agency to implement this order. Upon such contract being made, the enforcing agency shall submit to the Commissioners Court for consideration and approval of the following: (A) Rules and procedures necessary for the enforcement of this order. (B) A schedule of fees for licenses and impoundment under Sections 4 and 7. (C) A schedule of minimum fines for violation of any provision of this order. All such items which are approved by the Commissioners' Court shall be reviewed for reenactment or change at least once a year or at such other times as the Commissioners' Court might direct. 9.2 Records: It shall be the duty of the animal control division of the enforcing agency to maintain such records as deemed necessary to the enforcement of all provisions of this order and have those records available for display to the Commissioners' Court. SECTION 10. FUNDING - DISPOSITION OF MONIES COLLECTED. 10.1 Funding: Funds shall be set aside by the Commissioners' Court of Calhoun County, Texas for the purposes of salaries, equipment and supplies necessary to the implementation of this order. By , 19 and each year hereafter, the enforcing agency sha submita proposed budget for the purpose of maintaining an animal control division to the Commissioners' Court for approval and/or revision. 10.2 Dis osition of Monies Collected: All monies collected pursuant to t e provisions of this order shall go into the general fund of the Treasury of Calhoun County, Texas and may be used by the Commissioners' Court to partially defray the expense of implementing this order. is • • Page 8 of 9 Kelm • That a certified copy of this order shall be delivered to the County Treasurer and County Auditor of Calhoun County, Texas for their information and observance. The above and foregoing instrument passed by the unanimous vote of the Commissioners' Court of Calhoun County, Texas, this the 14th day of February, 1997, and hereinafter has the effect of the law. LEROY BEL , Commissio er, Precinct No. 1 HOWARD G. HARTZOG, County Judge FRANKL N J EI , Commissioner, recinct No. 2 '1" 4,., \ /� H. FLOYD, R NNETH FINSTER, Commissioner, Precinct No. 3 Commissioner, Precinct No. 4 ATTEST: { SiEAL ) MARLENE PAUL, County Clerk a _ § 822.033. Dogs That Attack Domestic Animals (a) A dog that is attacking, is about to attack, or has recently attacked sheep, goats, calves, or other domestic animals or fowls may be killed by an} person witnessing or having knowledge of the attack. (b) A person who kills a dog as provided by this section is not liable for damages to the owner of the dog. (c) A dog known or suspected of having killed sheep, goats, calves, or other domestic animals or fowls is a public nuisance. Any person may detain or impound the dog until the dog's owner is notified and all damage done by the dog has been determined and paid to the proper persons. (d) The owner of a dog that is known to have attacked sheep, goats, calves, or other domestic animals or fowls shall kill the dog. A sheriff, deputy sheriff, constable, police officer, magistrate, or county commissioner may enter the premises of the owner of the dog and kill the dog if the owner fails to do so. Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989. Historical and Statutory Notes Prior Laws: Acts 1973. 63rd Leg., p. 995, ch. 399, § 1 Acts 1937, 45th Leg., p. 1119, ch. 450. Vernon's Ann.Civ.St. art. 192-3, § 3. Vernon's Ann.P.C.(1925) art. 1371a. Animals ,r--52. WESTLAW Topic No. 28, C.J.S. Animals §§ 274 to 293. Library References Page 9 of 9 RETAIL FOOD OPERATOR'S PERMIT PROGRAM �OR CALHOUN_COUNTY A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to adopt the Order Requiring Food Service Establishments, Retail Food Stores, Mobile Food Units, and Roadside Food Vendors within Unincorporated Areas of Calhoun County to Obtain a Permit to Operate. Commissioner Jurek, Belk, and Judge Pro Tem Finster all voted in favor., ORDER NO. AN ORDER REQUIRING FOOD SERVICE ESTABLISHMENTS, RETAIL FOOD STORES, MOBILE FOOD UNITS, AND ROADSIDE FOOD VENDORS WITHIN UNINCORPORATED AREAS OF CALHOUN COUNTY TO OBTAIN A PERMIT TO OPERATE t� WHEREAS, Chap`ter 676, S 1, Title 6, Subtitle A, Chapter 437, Sec. 437.003e;4exas Health and Safety Code grants the counties the author-ity to require food service establishments, retaihfood storehmobile food units and roadside food vendors to obtain_a perm t to operate; NOW,'TNBREFORE, BE IT ORDERED by the Commissioners Court of Calhoun County, Texas, as set out in the attached document which bears the same title as this order. Introduced, read and passed by an affirmative vote of the Commissioners Court of Calhoun County on the day of , 199_. Howard Hartzog Calhoun COunty Judge ; �L °s Leroy Belk Commissioner, Pct. 1 W. H. Floyd Commissioner, Pct. 3 Commissioner, Kenneth Fluster Commissioner, Pct. 4 C • • • ORDER NO. AN ORDER REQUIRING FOOD SERVICE ESTABLISHMENTS, RETAIL FOOD STORES, MOBILE FOOD UNITS, AND ROADSIDE FOOD VENDORS WITHIN UNINCORPORATED AREAS OF CALHOUN COUNTY TO OBTAIN A PERMIT TO OPERATE TABLE OF CONTENTS Article 1 Definitions Article 2 Establishment and General Provisions 2.01 Authority 2102 Purpose 2.03 Area of Jurisdiction 2.04 Effective Date 2.05 Construction, Precedents and Interpretations 2.06 Severability Article 3 Administrative Provisions 3.01 Exemptions from Compliance with this Order 3.02 Fees for Permits 3.03 Single Permit Per Location 3.04 Permit Renewal 3.05 Transfer of Permits Article 4 Duties and Powers 4.01 Duties and Powers of Director Article 5 Requirements for Operation 5.01 Commencement of Operations 5.02 Compliance with Food Laws 5.03 Posting Permit -1- 0 Article 6 Issuance of Permits 6.01 Initial Permits 6.02 Issuance of Permits 6.03 Renewal of Permits Article 7 Procedure for Directors Approval 7.01 Request for Inspections 7.02 Approval of Permit 7.03 Criteria for Denial of Approval 7.04 Denial of Permit Article 8 Suspension and Revocation of Permit 8.01 Criteria for Suspension 8.02 Suspension of Permit 8.03 Effect of Suspension 8.04 Revocation of Permit 8.05 Effect of Denial or Revocation Article 9 Enforcement 9.01 Inspection 9.02 Criminal Penalty 9.03 Injunction -2- 0 0 0 ARTICLE 1- DEFINITIONS 1.01 Definitions In these rules: 1.01.01 "Applicant" means person who is preparing for a permit pursuant to this order. 1.01.02 "Authorized agent or employee" means personnel of the Calhoun County Health Department who have satisfactorily completed a Texas Department of Health training exercise on the interpretation and application of State Food Sanitation Rules. 1.01.03 "Commissioners Court" means Calhoun County Commissioners Court. 1.01.04 "County" means Calhoun County. 1.01.05 "Director" means the Director of the Calhoun County Health Department or his authorized agents or employees. 1.01.06 "Food" (A) articles used for food or drink for man; (B) chewing gum; and (C) articles used for components of any such articles. 1.01.07 "Food Outlet" means a food service establish- ment, a retail food store, a mobile food unit or a roadside food vendor. 1.01.08 "Food service establishment" means any where food is prepared and intended for individual portion service, and includes any such place regardless of whether there is a charge for the food. The term also includes delicatessen - type operations that prepare sandwiches intended for individual portion service. The term does not include private homes where food is p-epared:_or°served for individual family consumption, retail food stores, the location of food vending machines, and supply vehicles. 1.01.09 "Food laws" means the state laws and rules adopted under the state law governing food outlets including • Chapter 678, S 1, Title 6, Subtitle A. Texas Health and Safety Code, 25 TEX. ADMIN. CODE 229.161 - .173 and 229.231 - .239, also known as "Rules on Food Service Sanitation" and "Rules on Retail Food Store Sanitation" as the same now exists or hereafter enacted under the same or any other title. -3- 1.01.10 "Mobile food units" means a vehicle - mounted food service establishment designed to be readily move- able. ' 1.01.11 "Permit" means authority to operate a food outlet pursuant to this order. 1.10.11 "Permittee" means a person to whom a permit has been issued under this order. 1.01.13 "Person" means any individual, trustee, partnership, association, corporation, or other legal entity. 1.01.14 "Retail food store" means any establishment or section of an establishment where food and food products are offered to the consumer and intended for off -premise consump- tion. The term includes delicatessens that offer prepared food in bulk quantities only. The term does not include establishr ments which handle only prepackaged, nonpotentially hazardous foods; roadside markets that offer only fresh fruits and fresh vegetables for sale; food service establishments; farmers markets; or food and beverage vending machines as defined in the Vending of Food and Beverages, 1978, Department of Health, Education and welfare Publication No. (FDA) 78-2091. 1.01.15 "Temporary Food Service Establishment" means a service establishment that operates at a fixed location for a period of time of not more than fourteen (14) consecutive days in conjunction with a single event or celebration. ARTICLE 2 - ESTABLISHMENT AND GENERAL PROVISIONS 2.01 Authority This order is adopted by the Commissioners Court acting in its capacity as the governing body of County. County adopts this order under the authority of Chapter 678, S 1, Title 6, Subtitle A, Chapter 437, Sec. 437.003, Texas Health and Safety Code, relating to the authority of counties and public health districts to regulate food outlets. 2.02 Purpose The purpose of this order is to protect the public health safety, and welfare by requiring food outlets to obtain a permit from County to operate in order to enforce food laws. -4- • • 0 • 2.03 Area of Jurisdiction 2.03.01 This order shall apply to all of the areas of County except for the areas within the boundaries of the in- corporated cities and towns of County. 2.04 Effective Date All provisions of this order shall become effective upon adoption. 2.05 Construction, Precedents, and Interpretation 2.05.01 This order shall be construed liberally to accomplish its purpose. 2.05.02 The Commissioners Court shall resolve any question regarding any interpretation of this order. 2.05.03 To the extent of any conflict between this order and a State law, or a rule adopted under a State law, the State law or rule adopted under a State law prevails. 2.05.04 To the extent of any conflict between this order and the provisions of the Alcoholic Beverage Code, the the provisions of the Alcoholic Beverage Code and the rules of the Alcoholic Beverage Commission shall control and prevail. No standard may be adopted under this order that is more stringent than or that would have the effect of modifying a provision of or a standard imposed under the Alcoholic Beverage Code or a rule of the Alcoholic Beverage Commission. No regulation under this order may impose stricter standards on the premises or businesses having a license or permit under the Alcoholic Beverage Code than are imposed on similar premises or businesses that do not have such a license or permiT'. 2.05.05 The masculine, feminine, and neuter genders shall be construed to include the other genders required. The singular and plural shall be construed to include the other number as required. 2.06 Severability If any provision of this order, or the application thereof to any person or circumstances, is held invalid, validity of the remainder of this order and the application thereof to other • persons and circumstances shall not be affected. -5- 491 • ARTICLE 3 - ADMINISTRATIVE PROVISIONS 3.01 Exemptions from Compliance with this Order 3.01.01 This order does not apply to a non-profit organization operating a food outlet, but food laws do apply to a food outlet, operated by a non-profit organization. 3.01.02 Any organization claiming an exemption from this order shall provide the Director with all information necessary to determine whether the organization is a non- profit organization. 3.01.03 Non-profit organizations include any corporation, business trust, estate, trust, partnership, association, two or more persons having a joint or common interest or any other legal or commercial entity that is organized for any one or more of the following purposes: charitable; benevolent; religious; eleemosynary; patriotic; civic; missionary; educational; scientific; social, fraternal; athletic; aesthetic; agricultural and horticultural; asso- ciation of professional, commercial or trade person; animal husbandry; or labor organization and substantially all of the activities of which inure,to the benefit of any private person. i 3.0E--Fees for Permits 3.02.01 If at a later date, to defray the reasonable costs of administering this order, the Director shall require fees to be paid in accordance with this order and the schedule established from time to time by the Commissioners Court. These fees shall not exceed the lessor of the highest fee charged by afiy-city in County or. $150.00. These fees shall be paid with the filing for a permit or a renewal permit. 3.02.02 All fees collected shall be deposited with the County Treasurer in a special fund of County. Funds deposited in this special fund may only be expended for the expense related to the issuance of permits and inspections required by this order. 3.03 Single Permit Per Location Under this order, the Director shall not require any food outlet to obtain more than one permit for a single location or a single unit. S:L • _492 n U 3.04 Permit Renewal The permit for any food outlet except a temporary food service establishment shall expire one year from the day on which the permit is issued. Permits for temporary food service establishments shall expire fourteen (14) days after the day on which the temporary food establishment com- mences operations. An applicant may renew a valid, subsist- ing permit on or before the date on which the permit expires. 3.05 Transfer of Permits A permit shall not be transferred from one person to another; from one location to another; or from one unit to another. Any permit transferred, or attempted to be trans- ferred, is no longer a valid permit as of the date of transfer. ARTICLE 4 - DUTIES AND POWERS 4.01 Duties and Powers of Director • The Director is designated by the Commissioners Court to be the permitting authority for this order and the authority in County to enforce food laws and thus has the duty, and necessary powers, to administer and enforce this order and food laws. The permitting authority shall have the following duties and necessary concommittant powers: 4.01.01 To enforce this order and to make appropriate recommendations to proper County authorities when instances of noncompliance with this order have been determined. 4.01.02 To make inspections of food outlets. 4.01.04 To provide the Commissioners Court any information concerning this order and its implementation which may be requested by the Commissioners Court. 4.01.04 To perform all other duties necessary to meet the requirements of this order and the food laws. ARTICLE 5 - REQUIREMENTS FOR OPERATIONS 5.01 Commencement of Operations A person shall not commence operations of or operate a food outlet within County, unless that person has a valid, subsisting permit. -7- 5.02 Compliance with Food Laws A person granted a permit shall continue to comply with all food laws as long as that person operates a food outlet. Only a person who complies with the food laws is entitled to receive and retain a permit. 5.03 Posting Permit A person shall post a valid, subsisting permit in plain view in or on all food outlets regulated by this order. ARTICLE 6 - ISSUANCE OF PERMITS 6.01 Initial Permits Initial permits may be issued by Director only if the food outlet is in compliance with food laws. 6.02 Issuance of Permits Under the conditions established in this order, the Director shall issue permits to applicants whose facilities have been approved. All permits shall be originally signed by the Director and show the date of expiration. 6.03 Renewal of Permits After the initial permit has been issued by the Director, the Director shall renew the permit if the food out- let is in compliance with food laws, the permit has never been revoked and is not suspended on the date of application. ARTICLE 7 - PROCEDURE FOR DIRECTOR'S APPROVAL 7.01 Request for Inspections The applicant shall request the Director to inspect the food outlet at least forty-eight (48) hours, excluding week- ends and legal holidays, prior to the need for each inspection. Within seven (7) days after receipt of any request for inspection, the Director shall inspect the food outlet to determine whether it is in compliance with food laws. QM • ��4 0 7.02 Approval of Permit After an inspection of the food outlet, if the food outlet is in compliance with the food laws, the Director shall approve the permit within twenty-four (24) hours of the in- spection at which the Director determines that the food out- let is in compliance. 7.03 Criteria for Denial of Permit The Director may deny approval of any application for permit for the following reason: 7.03.01 The plans and specifications are not in com- pliance with food laws. 7.04 Denial of Permit When the criteria for denial exist, the Director shall provide the applicant with written notice that the permit is denied. • ARTICLE 8 - SUSPENSION AND REVOCATION OF PERMIT 8.01 Criteria for Suspension of Permit The Director may suspend a permit for the following reasons: 8.01.01 The food outlet is not in compliance with this order or the food laws. 8.02 Suspension of Permit When the criteria for suspension exist, the Director may send the permittee a written notice that the permit is suspend- ed. 8.03 Effect of Suspension A valid, subsisting permit does not exist when a permit has been suspended. 8.04 Revocation of Permit If the permit of a food outlet has been suspended for • more than thirty (30) days and the food outlet has not been brought into compliance with this order and the food laws, the Director may send the permittee a written notice that the permit is revoked. -9- go 8.05 Effect of Denial or Revocation 0 A valid, subsisting permit does not exist when a permit has been denied or revoked. Any applicant whose permit has been denied or any permittee whose permit has been revoked may make a new application for a permit pursuant to this order. ARTICLE 9 - ENFORCEMENT 9.01 Inspection The Director may enter the premises of a food outlet governed by this order during normal operation hours to conduct inspections to determine whether the food outlet is in compliance with food laws and orders adopted by County. 9.02 Criminal Penalty (Chapter 678, S 1, Title 6, Subtitle A, Chapter 437, Sec. 437.016, Texas Health and Safety Code) a.) A person commits an offense if the person operates a food service establishment, retail food store, mobile • food unit, or roadside food vendor without a permit required by the County. b.) An offense under this section is a Class C misdemeanor. c.) Each day on which a violation occurs constitutes a seperate offense. 9.03 Injunction (Chapter 678, S 1, Title 6, Subtitle A, Chapter 437, Sec. 437.015, Texas Health and Safety Code) A city attorney, county attorney, or district attorney may sue in district court to enjoin a food service establishment, retail food store, mobile food unit, or roadside food vendor from operating without a permit if a permit is required. -10- r J goo BUDGET AMENDMENTS -COMMISSIONERS' COURT - J P PCT. 5 A Motion was made by Judge Pro-Tem Finster and seconded by Commissioner Jurek that the following Budget Amendments be approved. Judge Pro-Tem Finster, Commissioners Jurek and Belk all voted in favor. 0 BUDGET AMENDMENT REQUEST :0 To: Calhoun County Commissioners' Court From: (Department making this request) Date: o�-I q 7 I request an amendment to the budget for the year following line items in my department: Amendment GL Account # _._Account Name _ _--Amount - --- Net change in total budget for this department is: Other remarks/justification: F -_Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 497 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: NANCY POMYKAL J.P. 5 (Department making this request) Date: 2/10/97 I request an amendment to the 1997 budget for the year following line items in my department: Amendment Reason G_L Accoun_ --- _ Account Name Amount---- t # �03 470_ 5 (from) TEMPORARY HELP $220.00 NEED TO TRANSFER TO COVER ADDITIONAL COST Aj656 COPY MACHINE LEASE n•L 1 Net change in total budget for this department is: other remarks/justification: F FOR COPIER STAND. I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: C Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $169,443.72 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Pro-Tem Finster and seconded by Commissioner Jurek that said claims be approved for payment. Judge Pro-Tem Finster, Commissioners Jurek and Belk all voted in favor. THE COURT ADJOURNED. 9I •I 0- SPECIAL FEBRUARY TERM THE STATE OF TEXAS 5 5 COUNTY OF CALHOUN S HELD FEBRUARY 28, 1997 BE IT REMEMBERED, that on this the 28th day of February, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Shirley Foester County Judge Commissioner,Pet.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 Deputy County Clerk • Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. RESOLUTION HONORING STANLEY L. MIKULA A Resolution passed by the State of Texas, House of Representatives on February 20, 1997 Honoring Stanley L.Mikula was presented to his family at the request of State Representative Gene Seamans. TEXAS DEPT OF TRANSPORTATION - REPRESENTATIVE Terry Hall with the Texas Dept. of Transportation gave the Court a report concerning the inventory of county roads. Stated they are starting today, and will probably finish next week. JUSTICE OF THE PEACE - PCT. 5 - XEROX COPIER A Motion was made by Judge Hartzog and seconded by Commissioner Finster to approve the following contract with Xerox for a copier for S.P. Pct. # 5. Judge Hartzog, Commissioners Finster, Belk, Jurek and Floyd all voted in • 499 Rental Agreement Customer's Legal Name Bill to CHt_ I c_ /P-�r Name Overflow (if needed) J Li 4fs _ t__ ti i ' ._e Street Address f1j; ___________ Box#/Routing _________________ City, State Zip Code 12 `L THE DOCUMENT COMPANY Check all that apply XEROX ❑ Tax Exemption Cenficate Attach.Q 12 Negotiased Contract # Sf; r -r r ' C hs.,; 713 -/V (8 Customer Purchase Order# (attach copy of P.O.) Rental P.O. # C)Supply P.O. # ❑ State or Local Government Customer Tax ID# ❑ ReplacementlModification of Prior Xerox Agreement Customer Name (Install) _ _ _ _ _ _ _ _ _ _ _ _ t - Agreement covering Xerox Equipment Serial# (or 95#) Name Overflow (if needed) _ -S` 7(�`/_`l �_l4'r, _ _ is hereby ❑ modified ❑ replaced. Effectivc Date: _ _ I Installed as Street Address _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Comments Floor/Room/Routing ____________________ City, State _ _ _ _ _ _ _ _ _ _ _ Rental laformation , Zip Code _ _ _ _ _ _ _ _ _ Remal Term: months County Installed In L L%f-_ire;,,, _ _ _ _ _ _ _ _ _ _ _ _ Supplies included in Base/Print Charges Customer Requested Install Date lJ f f , j/ Jf 7 Rental Payment Information Product (with serial amber, if in place equipment) Mjiimwa Monshly Renal Payirsem (ezolusivc of applicaldetaxes)<. -i S lit). JIp Price Information O Price monthly S/ v G UPrint Cha�'�Prints 1 -S • t.Prints 2c W-1Z S ex:.3Prints /' S GI rPrint ChaPrints I -S Prints $ Mo. Min.# of Prim$ (based on Meter I Print Charges) ❑ Purchased Supplies O Contract# Print Meier I Print Charges) Reorder # Qty I Description I Price S S S Taal Price = S ❑ Application Software (based on Meier I Charges) Software Title Initial umnse Fee Annual Renewal Fee O SupponOnly S S S Total Initial license Fees = S ❑ Trade -In Allowance Final Principal Payment# ❑ K-16 Billing Additional Options (check all that apply) Manufacturer Model/Serial # Allowance Suspension d Run Length Plan O Fixed Price Plan S (chak I as required) O Extended Service Hours; S Months affected Description: /1 ono. S ❑ June only ❑ Rental Flexibility Plan Total Allowance= S'- JWY only ❑ Attached Addenda ❑August only form# form# ' Total Allowance Applied to: ❑ June - July O Trade-in Equipment Balance S ❑ July - August ❑ Price of Replacement Equip. $ (applied equally to first 24 payments) J._ XCustomer Name /.8L hl rr_:tlf ' Phor Xerox Corporation - Acceptance By: Name Date Signature lasatmee Date 10/2N96 PhoneiaS -9A3o7�3_S'/ pfte I-13'97 A GENERAL TERMS: The following terms apply to all rental transactions: L PRODUCTS. "Products' refers to all equipment ("Equipment"), software. and supplies ordered under this Agreement. You represent that the Products will not be used primarily for personal. household or family purposes. 2. CREDIT HISTORY. As part of this transaction. Xemx may investigate your credit history. Even if Products have been delivered, Xerox may, within 60 days following its acceptance of this Agreement revoke the Agreement if your credit approval is denied. 3. PAYMENT. Payment is due when you receive our invoice. Your payment includes all applicable taxes (unless you provide prmaf of your tax-exempt sums) including. but not limited to, sales and use, rental, excise, gross receipts and occupational m privilege razes. 4. DELIVERY AND REMOVAL CHARGES. Xerox will be responsible for all standard costs associated with on -site delivery or removal (wh0e you will be responsible for my non -typical delivery or removal expenses). 5, BASIC SERVICES. Xemx will provide the following Basic Services under this agreement (unless you are acquiring Equipment for which Xerox does nor offer Basic Services; such equipment to be designated as "No Svc..")'. A. REPAIRS AND PARTS. Xerox will make adjustments and repairs necessary to keep Equipment in good working order. Pans required for repair may be new, reprocessed, or recovered. All replaced parls/maerials will lxcome Xerox' property at its option. B. HOURS AND EXCLUSIONS. Unless otherwise stated, Basic Services will be provided during Xerox' standard working hours (excluding Xerox - recognized holidays) in areas within the United States. its territories. and possessions open for repair service fur the Equipment at issue. Basic Services shall cover repairs and adjustments required as a result of normal wear and tear or defect in materials m workmanship tand shall specifically exclude repairs or adjustments Xcmx determines to relate to the use of rmn- Xerox alterations, service, supplies, or consumables). C. INSTALLATION SITE AND METER READINGS. The equipment installation site must at all times conform to Xerox' published requirements. If applicable. you will provide accurate and timely mete readings in the manner prescribed by Xemx. If you do not provide timely readings, Xerox may estimate them and bill you accordingly. D. OPTIONS AND ACCESSORIES. If you operate options or accessories (including network servers required fm Equipment functionality) in association with the Equipment. you agree to conbact with • Xerox for equivalent coterminous service on them (if available). E. REMEDY. B Xemx is unable to maintain the Equipment as described above. Xemx will. as your exclusive remedy, replace the Equipment with an identical product or, at Xerox' option, another product of equal or greater capabilities. This replacemem product shall be subject to thew same terms and conditions. F. CARTRIDGE PRODUCTS. if Xemx is providing Basic Services for a cartridge product, you agree to use only unmodified cartridges purchased directly from Xerox m its authorized rewllets in the United Stases. G. MICR MAINTENANCE PROCEDURES. If Xerox is providing Basic Servioes for MICR Equipment. you agree to perform maintenance procedures as specified in the Xemx MICR Customer Mainteumce Guide and to provide (1) a Xerox -approved Magnetic Signal Level Tearer and (21 a Position and Dimension Gauge fur the use of your operator and Xerox service personnel. H. PCIWORKSTATfON REQUIREMENTS, In order to receive either Basic Services or Software Support fur equipment requiring connection to a PC or workstation, you must utilize a PC or workstation that either (1) has been provided by Xemx or (2) meets Xeroi published specifications. 6. WARRANTY DISCLAIMER, XEROX DISCLAIMS THE IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE. 7. INTELLECTUAL PROPERTY INDEMNITY. Xemx will defend and indemnify you if any Product infringes someone elm's U.S. intellectual property rights provided you promptly notify Xerox of the alleged infringement and permit Xemx to direct the defem e. Xerox shall not be responsible for my mn- Xerox litigation expenses or settlements unless it preapproves them in writing. To avoid infringement. Xerox may modify or substitute an equivalent of the involved Product, refund the price paid fur the Product (less the reasonable rental value fur the period it was available to you), or obtain my necessary licenses. Xerox is not liable for my irdringememt rclaled liabilities outside the scope of this paragraph including, but not limited to, my infringement based upon a 0 Product being modified to your specifications an being used or sold in combination with products not provided by Xerox. 8. LIMITATION OF LIABILITY AND ASSIGNMENT. Neither pony shall Ise liable to the other for my special, indirect incidental, consequential or punitive damages arising out of or relating to this Agreement. whether the claim alleges lortlous conduct (including negligence) or any other legal theory. You may not assign any rights or obligations under this Agreement without Xcmx' prim written consent. 9. ENTIRE AGREEMENT f ENFORCEMENT. This Agreement (including my referenced Addenda) constitutes the entire agreement as to its subject matter and supersedes all prior and contemporaneous oral and written agreements. All changes to this Agreement must be made in a writing signed by both parties and, accordingly, any terms on your ordering documents shall be of no force or effect. In any action to enforce this Agreement, the prevailing party shall be entitled to recover its costs and expenses, including reasonable attorneys' fees. 10, ASSIGNMENT BY XEROX. In The event Xerox assigns any of to obligations under this Agreement, it shall remain Primarily responsible fur their performance; my claim or defense you have relating to these obligations must be asserted only against Xerox and not its assignee. It, BILLING. All Minimum Monthly Rental Payments are billed in advance (with any additional Print Charges billed in arears). The Minimum Monthly Rental Payment shall consist of the total of (1) any Monthly Base Charge and (2) my Monthly Minimum Number of Prints multiplied by the applicable Meter 1 Print Charge(s). For full -color equipment, color prints are counted on Meter 1, 12, CARTRIDGES. In order to enhance equipment reliability, Xerox has designed the cartridge used in some equipment models to cease functioning after a predetemtimM number of impressions (for further details, please see the packaging with which your cartridges are delivered)- In addition, certain cartridges are sold as Environmental Partnership cartridges; you agree thew cartridges shag remain Xerox prop" and that you will return them to Xerox for remanufacluring once you have run them In thew cease -function point. )3. PAYMENT AND BILLING FOR GOVERNMENT CUSTOMERS. For state and local government customers, payment is due within 30 days of our invoice date with all charges being billed in arrears. 14. PRICING CHANGES FOR MULTI -YEAR AGREEMENTS. Xerox may annually adjust the renal pricing established under your mutt) -year rental agreement, each such increase not to exceed 10S_ (Pm state and focal government customers, this adjustment shall take place at the commencemem of each of your annual contract cycles.) 15, TITLE AND RISK. Tide to the Equipment shall in all times remain with Xerox. The risk of loss for the Equipment shall pass to you upon installation (except fa products designated as Customer Installable for which risk of loss will pass upon shipment from a Xemx-owned facility). 16. EXPIRATION AND BREACH. Rental agreements will expire on the last day of the 12th, 24th, or 36th full calendar month, as applicable. If you breach this Agreement, Xerox may, in addition to its other remedies, require immediate payment of the entire unpaid Minimum Monthly Rental Payments remaining in the Agreement's thencumnt term. 17. RENEWAL. All rental agnxmeots will be automatically renewed fur successive temts of the same number of months as the initial term unless a written notice of cancellation is received from you (or provided to you by Xerox) prim to expiration of the then -current tents SOFTWARE TERMS: The following additional terms apply only to transactions covering Printing System, DocruTech. Color, High -Volume and Digital Copier -Duplicator, and Document Centre Products: 18. SOFTWARE LICENSE. The following tenors apply to copyrighted software and accompanying documentation, including but not limited to operating system software, included whir or within the Equipment ("Bose Software") as well as software specifically set out as "Application Software" on the face of this Agreement. This license does not apply to any Diagnostic Software nor to my software and accompanying documentation made subject to a separate license agreement A. Xerox grants you a nm-exclusive, non -transferable license to use the Rase Software only an or with the Equipment with which (or within which) it was delivered and m nude one back-up copy. For Application Software, Xemx grants you a urn -exclusive, nm-transferable license to use this software on my equipment you desire along with the right to make one a01 CMNERAL TERMS: The following Wnns apply load, rental transactions 1. PRODUCTS. "Products" refers to all equipment ("Equipment") software, and supplies Ordered under this Agreement. You represent that the Products wit, not be used primarily for personal. household or family purposes. 2. CREDIT HISTORY. As pan of this transaction. Xemx may invesligarc yuu credit history. Even if Products have been delivered, Xerox may, within 60 days fallowing its accePtance of this Agreement, revoke the Agreement if your credit approval is denied. 3. PAYMENT. Payment is due when you receive our invoice. Your payment includes all applicable taxes (unless you provide proof of your tax-exempt slams) including, but not limited In. sales and use, renal, excise, gross receipts and occupational or privilege taxes. 4. DELIVERY AND REMOVAL CHARGES. Xemx will be responsible for all standard costs associated with on -site delivery or removal (while you will be responsible for any non -typical delivery or removal expenses). 5. BASIC SERVICES. Xemx will Provide the following Basic Services under this agreement (unless you an, acquiring Equipment for which Xemx does not Offer Basic Services; such equipment to be designated as "No Svc." F A. REPAIRS AND PARTS. Xerox will make adjustments and repairs necessary to keep Equipment in gaud working order. Pans required for repair may be new, reprocessed, or recovered. All replaced parrs/materials will become Xerox' property m its option. B. HOURS AND EXCLUSIONS. Unless otherwise stated, Basic Services will be provided during Xerox standard working hours (excluding Xerox- recognlfed holidays) in areas within the United States, its territories, and Possessions open for repair service for the Equipment at issue. Basic Services shall cover repairs and adjustments required as a result of nomma wear and tear of defects m materials or workmanship lard shall specifically exclude repairs or adjustments Xerox determines In relate to the use of MU Xerox alterations, service, supplies, or consumable&). C. INSTALLATION SITE AND METER READINGS. The equipment insu„ anon site must at all times conform to Xerox' published requuemrnts. If applicable. You will provide accurate and timely meter readings in the Former prescribed by Xerox, If you do not provide Wily readings, Xerox MY estimate them and bill you accordingly. D. OPTIONS AND ACCESSORIES. If you operate options or accessories (including network serven required for Equipment functionality) in ass"Ciadnn with the Fquin them agree to contract with oe Xerox for equivalent, cotemrinous service on diem (if available). E. REMEDY. If Xerox is unable to maintain the Equipment as described above, Xemx will, as your exclusive remedy, replace the Equipment with an identical product or, al Xerox' option, another product of equal a greater capabilities. This replacement Product shall be subject to these same rem , and conditions. F. CARTR DGE PRODUCTS. If Xerox is providing Basic Services fora cartridge product, you agree to use only un"VM'red cartridges purchased directly from Xerox or its authorized resellers in the United States. G. MICR MAINTENANCE PROCEDURES. R Xerox is providing Basic Services fa MICR Equipment, you agree in perform maintenance procedures as specified in the Xemx MICR Customer Maintenance Guide and to provide (H a Xerox-appmved Magnetic Signal level Tester and (2) a Position and Dimension Gauge for the use of you operator and Xerox' service personnel. H. M7WORKSTATION REQUIREMENTS. In order to receive either Basic Services or Software Support, for equipment requiring connection to a PC of workstation, you must unbw a FC or workstation But either (1) has - been provided by Xerox or (2) mats Xemx' published specifications. 6. WARRANTY DISCLAIMER, XEROX DISCLAIMS THE IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE. 7. INTELLECTUAL PROPERTY INDEMNITY. Xerox will defend and Indemnify you if any Product infringes someone elses U.S. intellectual property rights provided you promptly notify Xerox of the alleged infringement and Permit Xerox to direct the def"se. Xerox shall not be responsible for any bon, Xerox litigation expenses or seto m is unless it preapproves ihdn in writiog. To avoid infringenrem. Xerox may modify or substitute an equivalent of the involved Product, refund the price paid fa the Product (less the seasonable rental value for the period it was available in you), or obtain any necessary fimws. Xerox is not liable fa any infringement-rtlared liabilities Outside the scope of this Paragraph including. but not limited to, any infringement based upon a Product being modified to your specifications or being used a sold in combination with Products not provided by Xerox. 8. LIMITATION OF LIABILITY AND ASSIGNMENT. Neither parry sh� be liable 10 the other for any special, indirect. incidental consequential or punitive damages arising all of or relating to this Agreement, whether the claim alleges mmou conduct (including negligence) or any other legal theory. You may rot assign any rigors or obligations under this Agreement without Xerox' Prior written consent. 9. ENTIRE AGREEMENT / ENFORCEMENT. This Agreement (including MY referenced Addenda) cnnstimhes the entire agreement as to its subject matter and supersedes all prior and contemporaneous oral and wrinen agreements. All changes to this Agreement most be made in a writing signed by both parties and, accordingly any terms on your Ordering documents shall be of no force or vffw. In any action to enforce this Agreement, the prevailing party shall be entitled to mover its costs and expenses, including reasonable attorneys' fees. 10. ASSIGNMENT BY XEROX. In the event Xemx assigns any of its obligations under this Agreement, it shall remain primarily responsible for the,, Performance; any claim or defense you have relating to these obBgations must be asserted only against Xerox and not its assignee. IL BILLING. All Minimum Monthly Rental Payments are billed in advance (with any additional Print Charges billed in arrears). The Minimum Monody Rental Payment shall consist of the total of 11) any Monthly Base Charge and (2) any Monthly Minimum Number of Prints multiplied by the applicable Meter 1 Print Charge(s). For full -color equipment, color prints are counted on Meter 1. 12, CARTRIDGES. In order m enhance equipment reliability. Xerox has designed the cartridge used in some equipment models m oease functionfng after a predetermined number of impressions (for further details, please we the Packaging with which your cartridges are delivered). In addition, certain cartridges are sold as Environmental Partnership cartridges; you agree these cartridges shall remain Xerox property and that you will rococo them to Xerox for mw ufactudng onoe you have rim them to their cease -function point. 13. PAYMENT AND BILLING FOR GOVERNMENT CUSTOMERS. For irate and local government customers, payment is due within 30 days of our invoice dam with all charges being billed in arrears. is 14. PRICING CHANGES FOR MULTI -YEAR AGREEMENTS. Xemx may annually adjust Use rants, pricing established under your multi -year rental agreement, each such increase not m exceed 10%. (For sure and local government customers, this adjustment shall take place in the coracmncemenl of each of your annual contract cycles.) 15. TITLE AND RISK. Title to the Equipment shall a all Fires remain with Xerox. 711e risk of loss for the Equipment shall Pass to you upon installation (excepi for Products designated as Customer InsUghole for which risk of loss will pass upon shipment from a Xemxowned facility). 16. EXPIRATION AND BREACH. Rental agreements will expire on the last it of the 12th, 24th, or 36th full calendar month, as applicable. If you breach this Agretmcal Xemx may, in addition ta its other remedies, require immediate Payment Of dm entire unpaid Minimum Monthly Rental Payments remaining in the Agreement's then-curnmt term 17. RENEWAL. Ali rental agreements will be amomalicaily renewed for successive terms of the same number of months as the initial term unless a written notice of cancellation is received from you (or provided m you by Xemx) Prior to expiration of the then -current torn. SOFTWARE TERMS: TTe following additional terms apply only no covering Printing System, DOcsnTech, Color, High-Voltmm and Digital Copier -Duplicate, and Document Centre products: 18. SOFTWARE LICENSE, Tim following mmu apply to copyrighted software and acemnpaoying dwanwr tam, including but not limited no opemling system software, included with or within the Equipment ("Base Software") as well as software specifically net out as "Application Software" on the face of this Agreement. This license don ems apply many Diagnostic Safhvare nor to any software and accompanying documentation made subject to a separate license agreement A. Xemx grants you a w"sclo im. non-tramferable licensor to tau rite Base SORware Only oh a with the Equipment with which (or within which) it was delivered and to maim our back-up copy. For Application Software, Xerox grants you a nootxclusive, mar-transreceble Goe= In, use this software on any equrprneat You desire along with the right to make our 502 back-up copy for as long as you are current in the payment of any indicated software license fees (including the Annual Renewal Fees, if any). You have no other rights to the Base or Application Software and, in particular, may not (1) distribute, modify, create derivatives of, decomptle, or reverse engineer the Base or Application Software, or (2) allow others to engage in same. Tide to the Base and Application Software, any back-up copy of it, and all copyrights and other intellectual property rights in it shall at all times reside solely with Xerox and/or its licensors. B. Xerox may terminate your license for any Base Software (1) immediately if you are an end user of the Equipment and no longer use or possess it or are a lessor of the Equipment and your first lessee no longer uses or possesses it or (2) upon the date of termination of any agreement under which you have rented or leased rice Equipment. C. If you transfer possession of the Equipment, Xtrox will offer the transferee a license to use the Base Software on or with it. subject to Xerox' then applicable rectos and license fees, if any, and provided the transfer was not in violation of Xerox' rights. D. Xemx warams that the Base and Application Software will perform in material conformity with its published specifications for a 90 day period from the date it is delivered m, for software installed by Xerox. the date of software installation. Neither Xcmx nor its licensors warrant that the Base or Application Software will be fast from other types of errors or that its operation will be uninterrupted. 19, SOFTWARE SUPPORT. During the period that Xemx provides Basic Services for the Equipment. Xerox will also provide sofmaxe support for due Base Software under to following itmu. For Application Software, Xerox will provide this same level of support provided you are current in the payment of all Initial License and Annual Renewal Fees (or, for programs not requiring Annual Renewal Fees, the payment of the Inidal License Fee and the annual "Support Only" Fees): A. Xerox will assure that One and Application Software performs in material conformity with its published specifications and provide a toil free hotline during standard business hours for responding to questions regarding Base and Application Software, B. Xemx may, from time to time, snake available new releases of the Base or Application Software incorporating coding error fixes exclusively ("Maintenance Releases"). Maintenance Releases are provided at no charge and most be impletnemed within six (6) months after being made available to you. Each new Maintenance Release accepted by you shall be considered Base or Application Software governed by the Software License terns. C. Xemx will use reasonable efforts, either directly and/or with its vendors, to resolve coding errors or provide workarounds or patches, provided you report problems in the manner specified by Xerox. Xerox does not guacamee that it or its vendors will be able to fix coding errors a provide workarounds or patches. D. Xemx shall not be obligated to remedy coding errors when you have made modifications to the Base m Application Software. E. Xemx may annually adjust the Annual Renewal and Support Only Fees, each such inctease nor to exceed 10eb. (For slate and local government cursoriness, this adjustment shall take place at the commenmnent of each of your annual contract cycles.) 20. DIAGNOSTIC SOFTWARE. Software used to maintain the Equipment and/or to diagnose its failures m substandard performance (Collectively 'Diagnostic Software') is embedded in, resides on, or may be loaded onto the Equipment. Title to the Diagnostic Software shall at all times remain solely with Xerox and/or Xerox' licensors. In addition, the Diagnostic Software and the meshod of entry or recess to it constitute valuable bade elcrts of Xerox. As pan of this Agreement, you agree that (1) your acquisition of the Equipment dots not grant you a license of rigor to use the Diagnostic Software in any manner and (2) that unless separately licensed by Xerox to do so, you will not use, reproduce, distribute, of disclose the Diagnostic Software lot allow third parties to do so) for any purpose. You agree at all times (i etuding subsequent to the expiration of this Atm enter) m allow Xemx to ace ss, monitor, or otherwise take steps to prevent unauthorized use or reproduction of the Diagnostic Software, ADDITIONAL TERMS: The following additional terms apply only to the extern that you have agreed to one a mo a of the options described below: 21. SUPPLIES INCLUDED IN BASFJPRINT CHARGES. If this option has been selected, Xerox will provide you with Black Toner. Black Developer, Copy Cartridges, and Poser ('Consumable Supplies") throughout the Ittm of this Agreement. For fuilcolor Equiptttent, Consumable Supplies shalt also include Color Tana and Developer. You agree that the Consumable Supplies are Xerox property until used by you, that you will use them only with the Equipment, and that you will return any unused Consumable Supplies to Xcmx at the end of the rental term. Should your use of Consumable Supplies exceed the typical use pattern (as determined by Xerox) for these items by more than 15%. you agree that Xerox shall have the tight to charge you for any such excess usage. 22. REPLACEMENTIMODIFICATION OF PRIOR XEROX AGREEMENT. If this option has been selected, this Agreement will replace or modify a prior agreement between you and Xerox covering the specified equipment. If it is a replacement agreement the prior agreement shall be null and void. If it is a modification, the prior agreement shall remain in effect except that any raw teems presented in this modification agreement ie.g., price, duration, configuration) shall take precedence over the prior terms for the balance of the Agreement. All parts or assemblies removed as pan of an upgrade shall become the property of Xerox. 23, ADJUSTMENT PERIOD. U this option has been selected. your Minimum Monthly Rental Payment and/or Print Charges shall be adjusted in accordance with the information contained in the Adjustment Period portion of this Agmemenc as a result, your initial monthly payments shall be different from those payable during the balance of this Agreement. 24. K46 BILLING SUSPENSION. if this option has been selected, your Minimum Monthly Rental Payment and Print Charges will be suspended each year during the months indicated. During these months, you agree (a) not to use the Equipment (b) that Xemx shall nor be responsible for maintaining it: and (c) that if you request Xemx to provide maintenance mnitt during this period you wilt be responsible for paying any suspended portion of your monthly bills. 25. TRADE-IN EQUIPMENT. if this option has been selected, you ate providing equipment to Xerox as pan of this Agreermul ("Trade -In Equipment") and the following shall apply: A. TITLE TRANSFER. You warrant that you have the right to transfer title to the Trade-in Equipment and that it has been installed and performing its intended function for the previous year an the address where the replacement equipment is to he installed. Title and risk of loss to the Trade - In Equipment shall pass to Xemx when Xemx removes it from your premises. B. CONDITION. You warrant that the Trade-in Equipment is in good working order, has not been modified from its original configuration (other than by Xerox), and has a UL label attached. You agree to maintain the Trade-in Equipment at its present site and in substantially its present condition until removed by Xerox, C. ACCRUED CHARGES. You agree to pay ail accrued charges for the Tmdt-in Equipment up to and including payment of the Final Principal Payment Number and, in addition, to pay all maintenance, administrative and finance charges for this equipment through the date We passes to Xcmx. 26. RUN LENGTH PLAN. If this option has been selected. the first ten prints of each original (per con) ere recorded and billed on both meters with all subsequent prims horded and billed on Mefer 1 only. (Note that if a 5090 covered by this plan has its document handier left open, all affected copies will be recorded and biliedonboth meters.) 27. FIXED PRICE PLAN. If this option has been elected. Xemx will forego its right to increase the amount you pay during the second and, if applicable, thud years of the initial term of this agreement 28. EXTENDED SERVICE HOURS, If this option has been selected, Xerox will provide Basic Services during the hours indicated. with the Russ number establishing the number of eight -hoar shifts covered and the second establishing the days of the week (e.g., 2 x 6 would provide service from 8:00 A.M. to 11:59 P.M., Monday through Saturday). The cost of this enhanced service coverage will be billed separately and, as such, is not included in your Minimum Monthly Rental Payment or Print Charges. 29. RENTAL FLEXIBILM PLAN. If this option has been selected, you will have the right to terminate this Agreement at any time upon thirty days written notice to Xcmx by paying (1) all accrued Monthly Base and Prim Charges and (2) all Minimum Monthly Rental Payments For a period of six months. Note that these accentuation charges may be waived by Xerox if you are upgrading the rental Equipment to an aftemative Xerox product. 30. ATTACt1ED ADDENDA. If this option has been selected, you acknowledge that one or more specified addenda (as indicated) have been provided to you. These addenda which provide additional terms relevant to the transactiomscmered hereunder, are hereby fully integrated into this Agrcment. 503 The followine bids for Gynecology & Urology Procedures for Memorial Medical Center were received. Mr. Bybee took the bids to study and will report back to the Court. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 ((512)) 553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE: ....... -G1y-L}% ADDRESS: j5 ''37� SCAMGUlvi� C�u `iilYl CITY, STATE, ZIP: U,O(Z-pUS (rJAC-i STi f_` '7Q! AUTHORIZED SIGNATURE: !. �1 TITLE: ►q -M-S- TELEPHONE NUMBER: SIB-C?gq-O%tI BID AMOUNT: 1 5'9 o f • i 504 The above equipment must be adaptable to existing Zimmer RGB camera • system with head # 60-3096-001 and Zimmer light source model #60- 3042-001 Urologist and gynecologist will be sharing all the above instrumentation therefore equipment must be interchangeable for use with both specialities. Disposable cutting loop and electrode ballmust also be adaptable to the above equipment, i i 505 SPECIFICATIONS FOR UROLOGY/HYSTEROSCOPY INSTRUMENTATION DESCRIPTION QUANTITY EACH EXTENSION 30 degree lens 1 M3 - 3!) 1 y,7 S 70 degree lens 1 ft13 Diagnostic hysteroscope 1 CPk 17 7(0, LV 5.5 mm cont. flow Operating hysteroscope 15'7-Cf=ij I Q) `-ID. D 7.0 mm cont. flow Grasping forceps-gyn 2 c yR- 3? `i'7(p,9j Scissors-gyn 1 ar--73,;', W`I(r•C Rotating 25F resector 1 -- e FaS (b00 . U D Iglesias element 1 i W -: 17 7lo,0a Bridge-gyn 1 Cam' ,t/� - K- 9, ap 1 S Cysto sheath 17F Cysto sheath 23F Cysto bridge 1 1✓ t5`� �� f Z , �� Cawood bridge Biopsy forcep 1 3 31 i- s i Timberlake obturator I F-� 9�o - Cr a5 31(o, 0� Ellick system 1 14 q 1 Shipping & handling 100 ` Total Cost 154 q(o(,`50 L CJ • 506 C7 0 B. H. COMISKEY, JR. C.P.A. COUNTY AUDITOR CALHOUN COUNTY, TEXAS 201 W. AUSTIN - COUNTY COURTHOUSE ANNEX PORT LAVACA, TEXAS 77979 (512)-553-4610 February 11, 1997 Dear Bidder: You are invited to submit a bid on the following item(s): EQUIPMENT FOR GYNECOLOGY 6 UROLOGY PROCEDURES FOR MEMORIAL MEDICAL CENTER You are requested to submit your bid addressed to• HOWARD G. HARTZOG COUNTY JUDGE CALHOUN COUNTY, TEXAS 211 S. ANN - COUNTY COURTHOUSE PORT LAVACA, TEXAS 77979 Bids should be submitted in a sealed envelope plainly marked: "SEALED BID - EQUIPMENT - MMC" Specifications may be obtained from the County Auditor's Office at the address indicated above. Bids will be received in the office of the County Judge until 10:00 AM, Friday, February 28, 1997 at which time they will be publicly opened and read aloud in the regular meeting room of the Commissioners' Court. Bids received after the designated time will be returned unopened. The Commissioners' Court reserves the right to waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to the County. The County of Calhoun, Texas is an equal employment opportunity employer. The County does not discriminate on the basis of race, color, national origin, sex, religion, age and handicapped status in employment or the provision of services. BY ORDER OF COMMISSIONERS' COURT 507 CIRCOINACMI Steve McCollum 7002 Northledge Austin, TX. 78731 1-600-325-7107 EXT. 6405 QUOTATION MEMORIAL MEDICAL CENTER 815 NORTH VIRGINIA PORT LAVACA, TX. 77979 Quote Number. 022497 Date: 02-24-97 Valid Throu h 12-31-97 Terms Net 30 F.O.B. Shipping Point ITEM QTY CAT NO DESCRIPTION EXTENDED PRICE 1 1 M3-30 30 DEG TELESCOPE 3475.00 M3-70 70 DEG TELESCOPE 3475.00 1 GY5-CFH 5.5 MM HYSTEROSCOPE 1595.00 1 GY7-CFH' 7 MM OPERATIVE HYSTEROSCOPE 2300.00 2 GYA 732 GRASPING FORCEPS 995.00 1 GYS-732 SCISSORS 595.00 1 GERSV-25 ROTATING RESECT 25FR 2350.0 INNER OUTER VISUAL 1 EIWE IGLESIAS WORKING ELEMENT 1595.00 1 1 --GYNE-BR -GYN BRIDGE 1025.00 ETA-LCF ELLIK ADAPTER 180.00 1 E117 17 FR CYSTOSCOPE 725.00 1 E123 23FR CYSTOSCOPE 725.00 1 E153 CYSTO BRIDGE 545.00 1 E158 CAWOOD BRIDGE 1025.00 1 E8213 BIOPSY FORCEPS 1025,00 1 ERTO-CF25 TIMBERLAKE OBTURATOR 395.00 1 194 ELLIK SYSTEM 140.00 1 330F10 FLEXIBLE GRASPERS 560.00 22725.00 LESS 3408.00 19317.00 AM; PUBLIC HEARING ON AMENDING 1996 AND 1997 BUDGETS Judge Hartzog opened the Public Hearing. Russell Cain stated he was representing the Board of Realtors and stated how important the Smith Road Project is to Calhoun county. Frankie Comiskey also stated there is a desperate need for housing. They were informed the money is in the budget, and that the Commissioners are prepared to move forward on the project with the City of Port Lavaca. BUDGET AMENDMENT - 1996 - CAPITAL PROJECT-OLIVIA BOAT RAMP A motion was made by Judge Hartzog and seconded by Commissioner Belk that the following Budget Amendment be approved. Judge Hartzog, Commissioners Belk, Jurek, Floyd, and Finster all voted in favor. (This number later changed to #57 and included in Budget items #1 through 60) BUDGET AMENDMENT REQUEST To: Calhoun �(County Commissioners' Court From: CUj I �/�l Depar ment making this request) Date: Q--fU _Ct-j I request an amendment to the �"l� " budget for the year following line items in my department: Amendment GL Account # --Account Name Amount -- Reason ------------C-, y/--------C----- 1 --- ----------- 67--�ntll-%(s6 v1'�Gln4iu�lw it°t�1J C cry _ tQt^� Q-I, Coy— 6 ��i\ CCIIi 33{'�,��, Net change in total budget for this department is: Other remarks/justification: E le 819o� l` I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 509 JUDGE HARTZOG DECLARED THE PUBLIC HEARING CLOSED, AS THERE WERE NO COMMENTS FROM THE PUBLIC. A motion was made by Commissioner Floyd and seconded by Commissioner Jurek that the following Budget Amendments, numbers 1 through 60 be approved. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. lil BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: S11W1�i3�,l�il�4/l� l Au2c (Department making this request) Date:—�,_(��1 I request an amendment to the M9 l budget for the lyear following line items in my department: Amendment GL Account ---Account Name ---Amount Net change in total budget for this department is: $ 3�1UD__ ------------- Other remarks/justification: 0! - -- _Reason -- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: �j,_,,� Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 U 11 BUDGET AMENDMENT REQUEST U To: Calhoun County Commissioners' Court From: 1wt�11. iiAa�lA GCtn,J, (Department making this request) Date: Q-ate _C I I request an amendment to the fl� budget for the year following line items in my department: Amendment GL Account Account Name ---Amount ---Reason 0 Net change in total budget L for this department is: $d lF Other remarks/justification: JjrEIg i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 511 BUDGET AMENDMENT REQUiSTll To: Calhoun County Commi sioners' C urt From: to 19-ALL (Department making this req est) Date: I —,�)C1 _CI I I request an amendment to the 199 budget for the year following line items in my department: 03 • Amendment GL -Account # --Account-Name -Account -------- Name Amount -Reason ------------ ----------------- `� Net change in total budget for this department is: Other remarks/justification: i FF -�,:'G 8190, I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 512 bq To: Calho County Commissioners' Court From: (Ds m inq ads request) Dates - J�j_ 7 I request an amendment to the % 7 budget for the following line items in my departmee nt: ciL !►aaount amendment !_ ----- Account Nacre -- Mount Reason i met change in total budget F 0 �ni for this departssnt is: Other remarks/justification: ` -9 r understand that my budget cannot be amonded as until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners, Court approval: Date posted to General Lodger account(s)i 0 513 BUDGET AMENDMENT REQUEST O �� To: Calhoun County Commissioners' Court From: JCh :kL,,SL n,j (Department making this request) Date: J —a 5 -. CI 7 I request an amendment to the budget for the year l J following line items in my department: Amendment GL Account # ---Account Name Amount---- ------Reason ------------- --------- ----------- ------------- • D Net change in total budget v 1 for this department is: $�6��1 T other remarks/justification: i / I understand that my budget cannot be amended as requested unti = Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 514 CALHOUN COUNTY, TEXAS ANALYSIS OF GROUP INSURANCE PREMIUM INCREASE EFFECTIVE 311/97 • EMPLOYEE EMPLOYEE INCREASE IN ANNUAL COST CURRENT ONLY & FAMILY ANNUAL COST INCL.INCREASE BUDGET _ DIFFERENCE CURRENT RATE ------------ GROUP 217.30 589.01 LIFE INSURANCE 4.20 4.20 DENTAL 16.00 16.00 SUPPLEMENTAL 6.60 6.60 EMPLOYEE PAYS 0.00 _____________ _____________ (28.00) PER MONTH 244.10 587.81 ANNUAL 2,929.20 7,053.72. REV RATE GROUP 257.29 697.42 LIFE INSURANCE 4.20 4.20 DENTAL 16.48 16.48 SUPPLEMENTAL 6.60 6.60 EMPLOYEE PAYS 0.00 _____________ _____________ (28.00) PER MONTH 284.57 696.70 ANNUAL 3,414.84 8,360.40 NET INCREASE PER MONTH 40.47 ANNUAL 485.64 NUMBER OF EMPLOYEES CURRENTLY COVERED GENERAL FUND 40 RB GENERAL 2 RB POT 1 RB POT 2 2 RB POT 3 1 RB POT 4 2 JUVENILE PROBATION 2 T07AL (134 EMPLOYEES) 49 ASSUMES ALL EMPLOYEES V/ FAMILY & ALL ELIGIBLE POSITIONS FILLED ------------------------------- GENERAL FUND RB GENERAL RB POT 1 RB POT 2 RB POT 3 RB POT 4 JUVENILE PROBATION TOTAL 0 108.89 1306.68 60 97,826 63B,218 747,933 109,715 2 3,585 23,550 28,215 4,665 5 6,533 41,802 42,323 521 3 4,891 31,911 35,269 3,358 3 4,406 28,496 28,215 (281) 10 14,038 90,434 84,645 (5,789) 2 3,585 23,550 28,215 4,665 85 134,864 877,961 994,815 116,854 106 138,508 886, 202 747,933 (138,269) 4 5,227 33,442 28,215 (5,227) 6 7,940 50,162 42,323 (7, 839) 5 6,533 41,802 35,269 (6,533) 4 5,227 33,442 28,215 (5,227) 12 15,680 IDO,325 B4,645 (15,680) 4 5,227 33,442 28,215 (5,227) 141 184,242 1,178,816 994,815 (184,001) x 515 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: i/�F •UKA (Department making this request) Date: 2 / 18/97 0� ! I request an amendment to the 1997 budget for the year following line items in my department: GL Account # 4930 ---Account-Name--- Retirement Amendment Amount ---- --Reason Employer rate increase Is O Net change in total budget ��B �4 for this department is: $ cQ Other remarks/justification: �99� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department.head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 516 X.:; BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: • (Department making this request) Date: cal —a -i - 91 I request an amendment to the 1 (year) budget for the following line items in my department: Amendment GL Account ---Account Name - -Amount--_- ------- Reason -----_ ©1-�-7t • � D Net change in total budget for this department is: $�_ �3 ono 109, Other remarks/justification: I understand that my budget cannot be amended as re ted until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 517 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court O • From: � i (✓ ;(� ( l LLt Q -f J z4yt (Department making this request) Date: c)_7 -9 I request an amendment to the "t 7 budget for the year following line items in my department: GL-Account #- O�=�5�W-Gt40 Account Name CA chat----- Net change in total budget for this department is: Other remarks/justification: Amendment -Amount -- Reason s � 50 I understand that my budget cannot be amended as requested until , Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 518 BUDGET AMENDMENT REQUEST 11 • To: Calhoun County Commissioners' Court � Ll From: ,,'Y' rn�k wa xL� (Depar ent making this request) Date: Q -I 3--9 I • 011 I request an amendment to the 1" 97 budget for the ea r following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ------------------ ------------- ------------------- Net change in total budget for this department is: Other remarks/justification: FB 8 I understand that my budget cannot be amended as requested until Commissioners` Court approval is obtained. \ 1 signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 51-9 Q UUUliG 1' IU9l.NUMk:N Y' tu;�,!u ==JJ To: Calhoun County Commissioners' Court From: SHERIFF'S OFFICE (Department making this request) Date: ,2/6/97 I request an amendment to the 1997 budget for the year following line items in my department: Amendment GL Account Account Vatfle Amount -Reason 01-4540-7201 VEHICLES tiet change in total budget for this department is: Other remarks/justification: +50,000.00 $ +50,000.00 Additional funds to purchase vehicles I understand that my budget cannot be amendAd as requested..untiJl� Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): I C is 520 BUDGET AMENDMENT REQUEST I 1 To: CalhounCountyCommissioners, Court • From: S- (�UAI,� bQ 4 (Department making this request) Date: 1 _' 5 _q 7 I request an amendment to the IC19 I budget for the year following line items in my department: GL Account # i Accoun_t_Na(1me _ k. Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested unti Commissioners, Court approval is obtained. Signature of official/department head: Date of Commissioners, Court approval: Date posted to General Ledger account(s): • 521 11 BUDGET AMENDMENT REQUEST To: Calhoun Counitf�y\ Commissioners' Court �J From: 1 QkK--,) i�FiQfiltJV� ti 'L (Department making this request) Date: a _1 1 -9 1 I request an amendment to theMI l ) budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------ - Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 522 BUDGET AMENDMENT REQUESTll ' ✓ To: Calhoun County Commissioners' Court From: y (Department making this request) Date: I request an amendment to the )r(�1� budget for the year following line items in my department: GL_Account-#- Ile 11¢w �i a LI Amendment Account -Name ^ Name Amount---- ^ �l c Ce.c,�ti�--'--\'c CAA 2TfffIro il 1'� -C � �cs gt ; LAPC PLL_ nReason Net change in total budget - -- ---- --- /G �� for this department is: other remarks/justification: 2�0 19g, I understand that my budget cannot be amended as requested until_ Commissioners, Court approval is obtained. Signature of official/department head: Date of.Commissioners' Court approval: Date posted to General Ledger account(s): i 523 BUDGET AMENDMENT REQIIEST To: Calhoun County Commissioners' Court cc AA p I C. •. From: S6(-t�' �lAs:az lti —DQI1T d�W��' (Department making this request) Date: Q _ 13 _q J I request an amendment to the WI 1 budget for the year following line items in my department: Amendment GL 'Account -#- -'- Account Name ---Amount- '--'-'- "`-------------'- --- a3-Oloo ,�010 �C �k - & O -------------- ---- Reason lq • Net change in total budget for this department is: Other remarks/justification: \ �99, I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is C] 524 BUDGET AMENDMENT REQUEST 1� To: Calhoun County Commissioners, Court From: L Cc� JO-QIX-1) ! 6-�( J— (Department making this request) Date: C) -t 3 -111 I request an amendment to the 1�1�1� budget for the year following line items in my department: Amendment GL Account Account Name --- Amount ---- N-o(oo--3010 �e, Qec�.�y% 1yX _Reason • Net change in total budget / for this department is: S _��mg�j\% 2c4�9 Other remarksljustification: I understand that my budget cannot be amended as requested until, Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 525 BUDGET AMENDMENT REQUEST �/ • To: Calhoun County Commissioners' Court From: (Department making this request) Date: Q r a5- C -I I request an amendment to the L' budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason 06-La-b Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested unt Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i is 526 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: `�(� -,o2N,eij (Department making this request) Date: 2/ 18/97 I request an amendment to the 1997 budget for the year following line items in my department: GL-Account-#- 4930 ---Account Name Retirement Amendment ---Amount i_� -- Reason BWloyer rate increase Net change in total budget for this department is: $--- —� $ -- 2g� other remarks/justification: 99] i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 527 BUDGET AMENDMENT REQUEST To: Calhoun County Couunty Commissioners' Court From: Jt,,,4; (Department making this request) Date: 1-3n -�"I I request an amendment to the ) budget for the (year) following line items in my department: GL-Account #- e,y m-Kgo::r,14c) 06-(3I o0-�Io)-- Account-Name--- Amendment -Amount Reason- 0 Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of commissioners' Court approval: Date posted to General Ledger account(s): 528 BUDGET AMENDMENT REQUEST I To: Calhoun County Commissioners' Court From: _PJ`I) = r.r\C�0 (Department making this request) Date: rJ _CI I request an amendment to the )C)CI budget for the year following line items in my department: Amendment GL Account ---Account Name ---Amount Reason Net change in total budget �� c �`✓ for this department is: $'��_-_ Other remarks/justification: i I understand that my budget cannot be amended as'requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 529 BUDGET AMENDMENT REQUEST11 C�I-k-) To: Calhoun County Commissioners' Court From:6 (Department making this request) Date: N- a5 -(•, 1 I request an amendment to the )Ci 1 7 budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason 0�-B5�o—�f9�o AQS�P IQUlkaM �� a �w2a42c Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 530 BUDGET AMENDMENT REQUEST i To: Calhoun County Commissioners' Court From: �Z6 J� (Department making this request) Date: 2/18/97 I request an amendment to the 1997 budget for the year following line items in my department: GL Account # ---Account Name Amendment Amount --- -- 4930 Retirement OW Net change in total budget for this department is: $ A q Other remarks/justification: 0-1 ----_--Reason- Qelayer rate increase I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: iDate posted to General Ledger account(s): 531 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: R 0 1 , (Department making this request) Date: Q��J - '' I request an amendment to the C, budget for the year following line items in my department: aD" • Amendment GL Account Account Name Amount Reason Net change in total budget for this department is: other remarks/justification: i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 532 BUDGET AMENDMENT REQUEST • To: Calhoun County commissioners' Court From: � T C (Department making this request) Date: 2/18/97 I request an amendment to the L997 budget for the year following line items in my department: GL-Account_#- G'1-Y.q%-4930 • ---Account Name Retirement Amendment ---Amount---- --Reason Employer rate increase 0 1 Net change in total budget N for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 533 a� �DGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: '-k- f� PC+ (Department making this request) Date: 1 _ 2 _q 1 I request an amendment to the + CAI budget for the year following line items in my department: 1� GL-Account-#- ew' �7 - Ci JQo 50 y1_ rriArc� 6 y� Q_ C I ,G G -9 A0 Account -Name --- IL Net change in total budget for this department is: Other remarks/justification: Amendment Amount IG, orl cI c, - -73 I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): -------Reason( o all,—+ �,,. //a • 534 BUDGET AMENDMENT REQUEST a� To: Calhoun County Commissioners' Court From: r, 6APC Z ll� (Department making this request) Date: !�_ ( 7 1 request an amendment to the budget for the (year) following line items in my department: Amendment Gi Account Account Name Amount Reason >'✓�'� n 7 ` J �Ot7 —(,�07 M f a L 4l ✓cti�iRr✓C< '�.� TJJtU Ajec,&T as, .w; iN fi(acf`r _ To c✓,YA iNt TrAe, .."✓ YI-'J6 -, rrr- 7 7 - Y�0G., il7D' -TEm i , Erh %ld YtES �V o tpY/ a / kE J;ra) Po" Enna`! 9w» Jt v S� '1011 X �7-K-00—�b3� )ki4xA6nyC$-`i C�0L'' �! CASid�1L 1N JtAn'�60'i7 ri^OTNI�i I N,fcf !7 U,vcyi� ✓� qt�1.,.� , 0r1-85-O-O-qq 0 Net change in total budget for this department is: Other remarks/justification: 1 understand that my budget cannot be amended as eque d ui Commissioners' Court approval is obtained.J Signature of official/department head: `.J4." Date of Commissioners' Court approval:\_ Date posted to General Ledger account(s): 0 535 BUDGET AMENDMENT REQUEST �� To: Calhoun County Commissioners' Court From: f (� R-k 3 (Department making this request) Date: O _als` CI-7 I request an amendment to the 1CM budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason " --------- "-�--------------- ----,'{------t---------- c7' 1 R— 8 Son -.'Syo 1 rl Net change in total budget for this department is: $ Other remarks/justification: I understand that my budget cannot be amended Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 5 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: '-2 il� Pi,I� 3 (Department making this request) Date: 2/18/97 I request an amendment to the 1997 budget for the year following line items in my department: Amendment GL Account # Account Name ---Amount-------Reason ------------- ------------------ ---- ----------- 4930 Retirement 33.3 ftlayer rate increase 0�'`b`7�O�Jt`�� ------------ Net change in total budget O for this department is: $ Other remarks/justification: f no 7) I understand that my budget cannot be amended a eque `d l ? Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 5,37 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: +\ 1� Pc t 1� (Department making this request) Date: Q --a5 -fill I request an amendment to the 1 budget for the year following line items in my department: Amendment GL Account # Account Name ---Amount- - - -Reason CCI `` 3-c-h to l 61 Cc } �5 2— vll� thy{ 4 Q Lw -) 7� c^acQ 4- b\�LLsE. S..x 5 t�X Net change in total budget for this department is: Other remarks/justification: C! I understand that my budget cannot be amended as eques'\uT4t,,inll Commissioners Court approval is obtained. � JY Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 9 0 0 ti i 11 BUDGET AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court From: kkJ �L (Department making this request) Date: 2/18197 I request an amendment to the 1997 budget for the year following line items in my department: Amendment GL Account # Account Name Amount l q . A0 �1.-4930 Retirement iG-k�Zl 5-►41 `��1� l`��d�,:�`��iCu-v LJ Net change in total budget Q19 Reason DWlvyer rate increase for this department is: Other remarks/justification: I understand that my budget cannot be amended as r-equestdd..,un Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i 539 BUDGET AMENDMENT REQUEST To: Calhoun y/Cou,�nt�)y Commissioners' Court From: (f� h(iLL U ' ! Cu k , — (Department making this request) Date: Q 13-9 J I request an amendment to the I 1 -1 budget for the year following line items in my department: Amendment GL Account Account Name Amount o - olo � Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): PIA Reason 30 � • 540 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) }J Date: a _ 13 _CI 1 I request an amendment to the 9 1 budget for the year following line items in my department: GL Account ---Account Name 13-oloo 3n10 IL4—of Cs4) 1© 15-01oo--3�-Nto l -ot co--3nio Net change in total budget for this department is: Other remarks/justification: Amendment Amount --- Reason I understand that my budget cannot be amended as request Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 31 541 BUDGET AMENDMENT REQUEST To: Calhoun County }C-ommissioners'�(,�C+ouprt ? From: eat 1� CS�A/ ( � j_ f VC I��y) }� (Department making this request) Date: 0 -13-�1 I request an amendment to the [VI-7 budget for the year following line items in my department: GL_Account_#_ 11-Oloo3ot0 ��-otoo-3oio I�--0100 3610 ao--o(oo 30Io .__Account Name Amendment Amount Reason 0 Net change in total budget for this department is: other remarks/justification: �!�!v e,/r \a�,9 �1 I understand that my budget cannot be amended as requested unLi1 Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 542 0 3�) BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners, Court From: ! B -""�' /1 I o g 0 �tLcc' (De a��r//tme; t making this request) Date: bC IY _'7(1 I request an amendment to the ' 19 1 budget for the year following line items in my department: Amendment GL Account Account Name ---Amount- -Reason ------------- ------------------ --- -------Reason ----- 1-0100310 �/a+ �9� 81 Net change in total budget for this department is: Other remarks/justification: �ax I understand that my budget cannot be amended as requested Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 543 3 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' court From: V f111�t� _ — �� , &3, . " (Department making this request) Date: Q --- l3 91 I request an amendment to the Jig-] budget for the year following line items in my department: Amendment GL Account # Name Amount Reason Q!�-oIou 3.a10 3a_otoo-�►o 3;-oton�3o�o 34-oIon —��G 0 �"�-OLOn-3at0 y5--0(33 30►0 Net change in total budget for this department is: Other remarks/justification: 0 C \�8 /`991, I understand that my budget cannot be amended as requested until, Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 544 i BUDGET AMENDMENT UESTII To: Calhoun County Commissioners' Court From: a _l2 Att l D, J l b"l�n (Department making this request) Date: 3_9-1 I request an amendment to the budget for the year following line items in my department: GL Account #_ coo 3otc� Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount $ 4 = a �-a = �- P�= /////, I understand that my budget cannot be amended as Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): Reason 3-5 545 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: �2�j�2JO�ikttQ (Department making this request) Date: IZQI _' :J —9 1 I request an amendment to the I9q ? budget for the year following line items in my department: GL Account # f -I -9 503 -6141G 4SI-0100 - 3010 Account -Name --- Amendment Amount Reason ME 0 • D > Net change in total budget G lv "'V for this department is: Other remarks/justification: '8 / I !; i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): M 3 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: . I ,,Mr ` &, A , I U. Depar ment making this request) Date: 1�2 13 —� -1 I request an amendment to the )9� -7 budget for the year following line items in my department: Amendment GL Account ---Account Name ---Amount --Reason ------------- -------- ------ ----- ------ (jQ-0t0O--,3oI() LA. rl 60a 000 LJ Net change in total budget for this department is: $ LU Other remarks/justification: 819g� I understand that my budget cannot be amended as requested until'-., Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 547 IBUDGET AMENDMENT IiEQUE6'i' Tut Calhoun County Commissioners' Court • From: C.AI. tiowrw C-c)Wtn- �C- i . (Department making title request) A Date: I request an amendment to: the iS i—] budget for the year following line items in my department-: Amendment GL R_ccount #. - Accou:tt Name _ _Amount Reason ^M1 SOO-- 74Y L.AiUd �-,�'_ _ �OJD�. C.JOM►iTSoN (3fL�d�g-�:Si. C�- 8 7 Igc�sr _ . �zTszrn. Fct (c O i`8Soc- 7301 tIll_K, if, "E'�S $510c)Q.00- MoTbk GPAJE1,_ 3SoD-Syo! n GgQay ou�n. G"r % t7Tf Q-1- �ncd'� c]a.c:I�_ 1-��—p�T/pd6cF,. Ot-SSyo- Sy TOOLS lTboo . a.o TO HAUL ePel.:veascf OcfVt f21—'Soo- S`1�.o -7 4 N S � ae.a ov 04-8SOO - 5430 9 : R 3, non. at,. 6�-$Soo-SY'io uw (new LS�s� o�T Net change in total -budget n, for this department is: Other remarks/justification: L 81 991> � Y understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head.: Date of Commissioners' Court approval: Date posted to General Ledger,account(s): 0 mm i BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court From: ( i1Ak . it 11 G n� (Department making this request) Date: I I I request an amendment to the Iq9 3 budget for the year following line items in my department: GL Account or-3310 ��-5501�(o►t�. 63-55 I- 7goq O 1 _ U-0 ___Account -Name --- 'v1SM15=NO Net change in total budget for this department is: Other remarks/justification: Reason Amendment - Amount/ I�,50C) I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 3� 549 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: _ k (Department making this request) Date: a6 ('I-, I request an amendment to the 1"11I budget for the year following line items in my department: Amendment GL Account # ---Account Name -- Amount---Reasott Net change in total budget for this department is: Other remarks/justification: FB 2879g� ��, I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 550 BUDGET AMENDMENT REQUEST q I • To: Calhoun County Commissioners' Court From: A I` 1 41 L li k (Department making this request) Date: �) _t 3 _9 1 1 I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account -Name -'- -'-- --'--- _--Amount-Reason- '-'--'--_--'- -'--" ------'------ IE-c��crn 3�io 83 Net change in total budget r�pp U /�©\ for this department is: $_ Other remarks/justification: fib 2g /39j I understand that my budget cannot be amended as requested until / Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 551. $UDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: PCA"1 (Department making this request) Date: c I request an amendment to the _ I � 1 budget for the year following line items in my department: Amendment GL -Account -#----Account-Name- ---Amount ------- Reason ILL L 0 a Net change in total budget /1 0 for this department is: Other remarks/justification: 991i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 552 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court j-� From: -Q�1 S1_—`�� 5 __ IZ 1D C , _l (Department making this request) Z. Date: I— 6 _ I 1 I request an amendment to the f 4l budget for the following line items in my department: GL-Account-#- �3 Amendment ---Account Name Amount Reason -- -- s --- 7cca4 .Sf�wJ< r7 A F)PF l rt� L i1 r-7 A 1'4 12 n r c7 Net change in total budget for this department is: Other remarks/justification: 8/`99i l� I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. , Signature of official/department head: Date of Commissioners, Court approval: • Date posted to General Ledger account(s): 553 BUAGET AMENDMENT REQUEST `q To: Calhoun County Commissioners' Court From: Cap, Proj. - Olivia Boat Ramp (Department making this request) Date: 2-26-97 I request an amendment to the 1997 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason -------- .--- -------`------------ 67 0100 3010 QQ 67 0101 3317 Tx Parks 6 Wildlife Grant 67 6000 6158 Engineering 118 County 67 6000 6170 Grant Services 200 County 67 6000 7813 Boat Ramp Improvements 243 County 67 6001 6158 Engineering 352 TPW 67 6001 7813 Boat Ramp Improvements 15,509 TPW (New) 67 6000 7921 Parking Lot 25,000 County 67 9000 9101 Transfer from General Fund-17,560 01 9000 9267 Transfer to Cap.Proj.-Olivia Boat Ramp 17,560 Net change in total budget _ 0_ 3 �� for this department is: $ -- = �` 0 Other remarks/justification: I understand that my budget cannot be amende as r -ed un Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 554 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: IJ JIT ISQi'Au- — IV-1.I.LJAJ W (Department making this req est) Date: ot— IgAI • i request an amendment to the budget for the year following line items in my department: GL Account # o10 Account Name Amendment Amount ------------- 8. Reason q Net change in total budget�(�1 for this department is: Other remarks/justification: 81g9i 2 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 555 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From: (Department making this request) Date: _ l -1 _ G 1 I request an amendment to the M" budget for the year following line items in my department: GL Account LO-00 - CLI05 Amendment Account Name Amount J -4 Net change in total budget for this department is: Other remarks/justification: < 3�`q -------Reason 879g] I understand that my budget cannot be amended as requested un Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 556 ' .,T IHUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: ' "� `n,�x. — (Alyq) �'�.�c��.� (Department making this request) Date: a _ (3 _91 I request an amendment to the-1 5-7 budget for the year following line items in my department: Amendment GL -Account -#- --_Account -Name --- ---Amount- -- ------ Reason-- --------------- --- Cat 3 0a Net change in total budget / p for this department is: Other remarks/justification: 8�4 I understand that my budget cannot be amended as requested until.. Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 557 11 BUDGET AMENDMENT REQUEST YS To: Calhoun County Commissioners' Court From: �[� (Department making this request) Date: Q—J-1"G7 I request an amendment to the )'9 budget for the year following line items in my department: Amendment GL -Account -#- --- --- Account -Name --- ---- Amount -------Reason ------------------------- lo-�io�o-g105 �AAnAA• o5-gaoo-quo Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as reques Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 558 • [7 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: O , (Department making this request) Date: 0_ �---1 _C, I I request an amendment to the �y� budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason o 60 _1 K� Net change in total budget for this department is: other remarks/justification: O IPI0,> to ,28 I understand that my budget cannot be amended as requested until. Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 559 11 BUDGET AMENDMENT REQUEST '50 To: Calhoun County Commissioners' Court • From: Cap, Proj. - Chocolate Bayou Park (Department making this request) Date: 2-26-97 I request an amendment to the 1997 budget for the year following line items in my department: GL- Account -#- 64 0100 3010 64 0100 3602 64 0100 3603 64 0100 3604 64 0100 3606 64 7500 7915 64 7500 7927 64 7500 792E 64 7500 7929 64 7500 7913 64 9000 9240 64 9000 9101 --Account-Name--- Estimated Beginning Cash Interest-HEB Ball Park Grant Interest -Adopt -a Tree Interest -Alcoa Ponds Grant Interest-3 Picnic Areas Basketball Court - Slab Signs & Contingencies Picnic Areas-3 Adopt -a -Tree Projects Ponds Projects-4lcoa Grant Transfer to Grants Find Transfer from General Fund Amendment ---Amount -19,730 -15 -2 -70 -9 800 800 238 361 15,966 3,261 -1,600 01 9000 9264 Transfer to Cap.Proj.-Choc.Park 1,600 Net change in total budget for this department is; Other remarks/justification: -0•- $ 1,600 Reason (H.E.B. Ball Park Grant) • /f j I understand that my budget cannot be amended as requested until. Commissioners' Court approval is obtained. Signature of official/department head:t —� Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 %M 13UWXT A1zNDxzxT R1IQO8s'1' • To: Calhoun County Commissioners' court From: _Cy,u S rR ac r- S Q G PT. (Department making this request) Date: ,z - Z 7 - 9 7 I request an amendment to the / 9 g 7 budget for the year following line items in my department: aL Acaount $- N�� -�153n-viol • Amendment _- Account Nano __ Amount__-- p,�=�/cC SUFPL�E3 coo _Oct CT�c� c r 800�cs� Not change in total budget for this department is: Other remarks/justification: i I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. ------- Reason------------ signature or official/department head: Date of Comsmissioners' Court approvals Date posted to General Ledger account(s): 561 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �ILec , n.z� I (Department making this request) Date: a_ aJl _91 -5a I request an amendment to the M I budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount _ --------------------- 0( --0100-3010 ' . �3 Net change in total budget Q for this department is: Other remarks -� /justification: --- ---Reason FFB �\ 28 199> I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 562 11 BUDGET AMENDMENT REQUEST ,5 To: Calhoun County Commissioners' Court From:I�JQMrl2- P1 o k •(Department making this request) Date: C� -XI 91 I request an amendment to the )v1 � budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason 0t-aoI-is1(�� Q,yeM�Q, �iwh Net change in total budget for this department is: d �st $-- c qtl-o- Other remarks/justification: �8 1 I understand that my budget cannot be amended as requested until-. Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 563 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: '��' • (Department making this request) Date: 2 _ 2 I request an amendment to the — / ( — budget for the following line items in my department: GL-Account-#- rr r� r1�7O5 -- Account pName Amendment --Amount Reason ------------------- • Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. - Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): .rj� 11 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: CO\ UA `. (Department making this request) Date: a _ a � _ 11 1 I request an amendment to the I C IC0 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): _�5 565 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Z" (Department making this request) Date: 2_ Z V_ 2 7 I request an amendment to the budget for the year following line items in my department: GL Accou_nt # o o_za-78 -,✓^-Account-Name--- Amendment Amount ^nn Reason lJ -56 • L Net change in total budget for this department is: Other remarks/justification: FEB 28Z9 �il��/ i� I understand that my budget cannot be amended as requested until. Commissioners' Court approval is obtained. Signature of official/department head: �—v Date of Commissioners' Court approval: Date posted to General Ledger account(s): 566 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: l (LD I ILG1 �Depar ment making this request) Date: J — I (O _CI I I request an amendment to the M L- budget for the year following line items in my department: GL-Account-ii- f tot) I — lc,t5k &J—(. l 00— 615V 0 Amendment Account Name Amount �y l,w[ .vac . JF l�kCr1 C io ---_ram �-. Net change in total budget for this department is: other remarks/justification: Reason ------------------- L � I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 567 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: r'_.�.9 .6 Y.rn"e 4-- A (Xi,f) ing this request) Date: �. 2-2.$--9 7 I request an amendment to the / budget for the year following line items in my department: GL-Account-#- Amendment Account Name Amount --- ---------------------------- Net change in total budget for this department is: ------------- other remarks/justification: A,' 4 Reason -Q------------------ I understand that my budget cannot be amended as re<�4 , ted Commissioners' court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BUDGET AMENDMENT REQUEST /^-L • To: Calhoun County Commissioners' (C�o�urt`��_.__ From: (Department making this request) Date: e I request an amendment to the �� (I budget for the year following line items in my department: Amendment GL Account # Account Name - Amount -- ---- -Reason--- ------------- ---- --- _ --- 30a Net change in total budget 9 g for this department is: S ?CAD, 0 6 Other remarks/justification: _ fiFB I understand that my budget cannot be amended as requested dhtiI Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 569 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: E M 5 (Department making this request) Date: _ 2 -Z 4 -7 I request an amendment to the NO budget for the following line items in my department: GL_Account_#_ Amendment Account Name Amount Reason ---- I FM 5 7'Yiam u a�&, Net change in total budget for this department is: other remarks/justification: FF9 ,p\� 8199.? I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 570 CONTRACT WITH PITNEY BOWES - POSTAL METER - JUDGE'S OFFICE A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to approve the following Postal Meter Rental Agreement with Pitney Bowes for the County Judge's office. Judge Hartzog, Commissioners Jurek, Finster, Floyd and Belk all voted in favor. __ fVJI/iVL: rh,,-L11 LUST OMER PURCHASE UHUEH HU. Pitney Yotf .11 rr RENTAL AGREEMENT® 95936190 PITNEY BOWES INC. 1989 Mailer one meter, scale and/or folder (model/pm lucl code specified below), antler the terms and conditions set torah below. ilney Bowes Inc. will furnish the undersigned postage FIRM NAM OF 1c,2' of 06&nT v4>4E' H. FIRM NAME O ~ Jar ADDRESS ADDRESS CITY, STATE, ZIP M CITY, STATE, ZIP of .._ Z_— BILL TO LD. NO. LOCATION I.D. NO. TAXEXEMPT ❑STATE E31COUNTY ❑CITY SIC CODE EMP.CODE CS% EAPFI NE AMBER CUSTOMER TACT METER ITEM SERIAL NUMBER PROGRAM LD. MAILER ELECTS TO PANPETAL ❑ QUA TERLV ❑ANNUALLY VSA fL`r �i.J /✓ Ob OTHER METERS AT INSTALLATION POINT (List Models ands Cities) SCALE ITEM SERIAL NUMBER PROGRAM I.D. AMOUNT MO V3 EONTDALMINIMUM RATE n METERS REPLACED AT INSTALLATION POINT STAND ITEM SERIALNUMBER PROGRAM I.D. MID RATE ❑ ❑ MAXIMUM RATE SALES REPRE ENT TIVE'S NAMEI SPLIT d FOLDER ITEM SERIAL NUMBER PROGRAM I.D. ❑ FLAT RATE G�ov2 ��O a ❑ LEASE RATE RE 0. DIST.44No, UNIT INITIALCHG ❑ YES INITIAL CHARGE (AMA.) SET ONLY ITEM PROGRAM I.D. ❑ PROGRAM RATE QJ �� ^ ? APPLI ABL ❑ NO EXAMINING POSTAL UNIT (Branch or balsam) ZIP TERM ❑ 1 YEAR ❑ 3 YEAR ❑ SCALE -7797 ❑OTHER__MONTHS ❑ FOLDERV KIT V FIUUI I WrIIALMVJ I AUC 07 rnmilli u. o I."n I"'.,......-....... MASTER METER TO USE A MASTERPO AGE RESET INCREMENT NO nRM N.E ACCOUNT? ❑YES ❑$200 0$2W0 ❑VARIABLE ATTENTON or 0 f �0. IF YES, AUTHORIZATION CODE p W ADDReas El THE EXISTING MASTER ACCOUNT NO. IS LNY STATE W TONE GENERATOR Q F ZIP ❑ MASTER POSTAGE ACCT. NO. TO BE coo W ❑ YES ❑ NO - ASSIGNED 0 CK NUMBER ECK AMOUNT DATE MAILED PORTAGE BY PHONE®SYSTEM R SET CHARGF Er KT/ tewrrq u RATETYPE Postage meter monthly rental amount indicated above as Nlled annually in advares. ❑ FLAT RATE (New or Upgrade) Is hired ennlN. inadvance far thelast djustmThereafk,s balladt btheposhggeused Postage metermonthlyyenta minimum rental amount Indicated h Such rental adjustmens will not ba precotlad by a equarterly chryear. ortetlabove ❑TRI-RATE (For NEW placements only) not�nr year, the rental vAll remain at the minimum or change b the mitl or rrexxnum rate curtently effect. Postage meter will be rented from Piney Bowes Inc., eccortlinto Iha larms Twased in this agreemenl. Invoices will be tendered to You by Pitney Bowes Credit in PB CLease Agreement. edy basis, as sc) led Yaw LEASE PLAN Corporation, (PBCC). one monthly ar quarpe Postage meter monthly rental amount indicated above is billed or quarterly in advance for the first year. Thereafter, the monthly rental rate will increase year at a lease, if applicable) At the end of the initial term, the Iron gannually ienial edlusanants willduri not bo pere�Eed by a notice fourth ❑ STEP PRICE PROGRAM toornent rental raloffere w4 , the swordyear, FLAT RATE TO TRI-RATE Flat rate meters traded to le -rote we be billed at the maximum (minimum sale loll 22W series) for the first year. Thereafter, based on the postage used for the the will remain the same, or change to the trl-rate appropdale for that level OfOSUge usage. Such rental adjustments will not be preceded by a prior year, rental ❑ MODELCHANGES Mice. If the change is 1) within the same reeler model series. 2) within wandabne models, or 3) within system models. the rate is owed on the usage level of the in the annual review. If the change from a erdabne reeler a system meter, the r aft will apply tar the ❑TRI-RATE TO TRI-RATE replaced meter and will remain effect until first based on n t first year. II the change is from a system motor to a standalone mete, the maximum rate will aDPly for the firs) year. Tlhoreafleq based on na postage used the for Mal level of usage. Such rental adjustments will not be preceded by a CHANGES (For Replacements, only) prior year, the rental will remain the same or donee to the M.rate appropriate postage nonce. ❑TRI-RATE CHANGE OF OWNERSHIP Rate currently in effect will remain in effect until annual review. POSTAGE METER TERMS AND CONDITIONS 1. RENTAL AND RESET CHARGES. Your rental charges will not be Increased dudhrpp the initial Term other gnwemmental charges, except for taxes based on net income. We may also charge you to cover any specified in this Agreement, Iron the date of installation. After the and of the hours Term, the then �oPROVI$IONwe incer when AS TOrUBE r We keep title to the meter (because the U.B. Postal Service repuires this) Nrtenl rental rates wilt epDly. For replazehnenl of all reptlels d�rngg the initial l Ter the may in r roteto ge p0 Poslrate MeterUcensa end PoslagBrMa ell Rem.[ A,. nenl, antl you .mptas ,brag aSz tar the reepplacement model at the time of installation shall a ppl1yy After the Initial Term, we may increase a� have anytone you 90 v aftYY U SYSPTEM charges but we will Tampering our slantlaW rental rates and POSTAGE BY PHONE® give receive this notice, you may terminate as of the date the prim Beings Postal Service regulations. You may use the reefer and y fa imprinting and recording postage. days' When the is under law, and we may terminate this Agreement by notice you meter unlshable Oaks.Faclual becomes effective. y with a misusing 2. TAXES AND OTHER CHARGES. You are responsible for taxes, assessments, and AEdulowzl to. red caWltrees en reverse side. MODEL # SCALE AND/OR FOLDER RENTAL AGREEMENT RENTAL PRICE PROTECTION. AND RATE PROM 2. If you tail to pay rent when due or Otherwise fat to comply with the terms of this Agreement, we may will us in advance for each calendar quarter you rent the uses andeor folder, terminate this Agreement retake Possession of the wale and/or lobar and collect from you rental You (the customer) pay The monthly rental will not increase during the initial rental term specified in this Agreement, from the payments, pus Interest at maximum lawful rate and attorneys lees, dale of insblblion. Al any time after that. we (Pitney Bowes) may Increase it, as long as we have given 3. Iestallalion constitutes our dompbme of IMs AoAND/O eemenl. FOLDER MALFUNCTIS, WE WILL REPAIR RR Gays prig whiten ndke. Your rental rate includes as replacement rates for scale anbor folder. REPLACE 4. IN THE tITWITHIN AEVENTNLIKELY REASONABLE TIME DURING OUR NORMAL BUSNESS HOURS, REPA B Lgo I The memory invoice for Me scale and/or tdder rental will be sent to the same name and address that OR REPLACEMENT IS YOUR SOLE REMEDY. HOWEVER, IF YOU QUALIFY, YOU MAY HAVE ADDITIONAL REMEDIES AVAILABLE UNDER THE PITNEY BOWES CUSTOMER SATISFACTION appears on the accompanying Postage Meter Rental Agreement, making your tatd quarterly payment $ (incB wale and/or (older and postage reeler). EVENT (INCLUDING UNDER THEGUARANTEE PROGRAM AS �CUSTOMER LISHED BY SAITISFATNEY CTTIION GUARA TWES FROM IEE PROGRAM)IWLL WE PROPERTY OFPITNEYEY BOW ES We own the scale end)« Iddar you rent If we deem it advisade, to protect our interest, you agree to BE LIABLE FOR ANV DAMAGES, INCLUDING ANY LOST PROFITS OR OTHER INCIDENTAL. CONSEQUENTIAL OR PUNITIVE DAMAGES. allow us to fib this Agreement as a security agreement and a linarrcing statement with appropriate 5. You will take proper care of the cafe amber folder. You aswme all risks of less or damage to the authorities DURATION This Agreement will remain in effect for at bast the initial term specified herein. After that, wale andlor lolder while you have possession. Upon termination, you will dellber the scale aftwor folder either of hu may cancel an 90 days whiten notice. to us n good CAMilba, except or normal we. 6 If, for any reason, the Postage Meer Rental Agreement you have executed simullanmously herewithin GENERAL 1. This is the entire agreement between the parties with respect to the seek, andior bider. is trammeled, we may tarminae this Agreement as well. neRowe. Postage Meter Rental Agreement Purchase Power Terms end UNITED STATES POSTAL SERVICE ACKNOWLEDGMETOFDEPOSIT Postage meter rental agreement, you represent that you have react the USP5d Scale and/or Folder Am ame;777space bebw mnlirns that you have lamiltar is terms. You agree that upon execution d ran. and agree to be be byylsons contained in Ins form. The em of Dggeposit and are with of U�sit, as Itmayylfmm bneine to t.111 imer modl)ied. r1 the iff you was aaniton• g this form contilies thelslhleis form. Adrowledgmenl b the UUSPS Acknowled men) of De osft.OF MX�W.. Rhus SIGNER R D E CLK NO. DATE E TALLED CLK NO. ASC. RE .READINGS 71 as SEP 96 .,.. rAa.�� nnrt.�e Arrnnur 571 I LHM HtN IAL AGREEMENT TRMS AND CONDITIONS By your signature as "Renter" below, you request that we rent to you the equipment described above or on any schedule attached thereto (the "Equipment) for business or commercial purposes. Your offer will be binding on us when we accept it by having an authorized employee sign it. All payments hereun- der shall be payable only to us at our executive office, unless we direct you otherwise in writing. 1. NON -APPROPRIATION. You warrant that you have funds available to pay Total Payments until the end of your current appropriation period and war- rant that you will request funds to make such payments in each appropriation period from now until the end of the Initial Rentaf Term. If you properly request from your legislative body or funding authority funds to be paid to us under this Term Rental Agreement and such legislative body or funding authority does not appropriate funds to be paid to us for the Equipment you may, upon the exhaustion of the funding authorized for the the current appropriation period, return the Equipment to us, at your expense, and thereupon, be released of your obligation to make all T Payments to us due thereafter, provided: (i) the failure of the legislation body or funding authority to appropriate the necessary funds is documente us as the reason for cancellation, and (n) you have satisfied all of your obligations to us including the payment of all amounts then due to us under this Ter Rental Agreement. In the event you return the Equipment pursuant to the terms of this paragraph, we shall retain all sums paid hereunder by you. You agree not to purchase or rent equipment performing functions similar to those performed through the use of the Equipment for the balance of the appropriation peri- od following your exercise of your termination right hereunder. SEE REVERSE SIDE FOR ADDITIONAL TERMS AND CONDITIONS WHICH ARE PART OF THIS TERM RENTAL AGREEMENT TAX EXEMPT NO. SALES TAX (IF APPLICABLE) $ FULL LEGAL NAME OF RENTER o Cv 7y�� FISCAL FUNDING PERIOD FROM: TO: 09A NAME INITIAL F CHECKrwf % AMOUNT ��` """))) RENTER P.O.11 BILLIO ADDRESS �� OU% N $"T L' CITY / CjJUNTY �O,�T Gr3!/�4C/} cRG�la�N EOUIPMENT LOCATION IF NOT SAME AS ABOVE STATE ZIP 6 %797 -17 . 't CREDIT CARD INFORMATION CARD Y TYPE CITY COUNTY STATE ZIP r-A _ NAME ON CARD EXP. DATE SEND INVOICE TO THE ATTENTION OF CONTACT PHONE PITNEY BOWES INC. (RENTOR) RENTERPeEASE SIGN REI 01. DATE BY: X PRINT NAME TITLE: DATE: TITLE t I 1 I I I r I I r I I A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the low bid of Circon ACMI from Corpus Christi as recommended by Bob Bybee, for Gynecology and Urology Procedure Equipment in the amount of $15,961.50. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. RESOLUTION OF CONGRATULATIONS TO B P CHEMICALS • A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to adopt the following Resolution of Congratulations to H P Chemical. Judge Hartzog, Commissioners Jurek, Belk, Finster and Floyd all voted in favor. �� " 6`/WWZ ca% On, 5X er;, ' Ic e fC /7llUJe/LCQ �i WHEREAS, SP Chemicals was introduced to Calhoun County, Texas and began construction on the Greenlake Plant in i979; and WHERMS, FP Chemicals Greenlake Plant was completed on December 7, 1951, with production beginning soon thereafter; and WHEREAS, FP Chemicals in December of,99h completed a $5o million expansion project; and WHEREAS, BP Chemicals is now the world's largest producer ofAcrylonitrile; and WHEREAS, GP Chemicals is capable of turning out over one billion pounds ofproduct annually; and WHEREAS, 6P Chemicals has now celebrated the 15" Anniversary o f their continuous production in Calhoun County. NOW, THEREFORE, LET IT BE RESOLVED that the Commissioners' Court of Calhoun County extend their heartlilt "Congratulations" to BP Chemicals on their ,5o' Aruiive,sary at Greenlake as they continue to be an important and vital presence in Calhoun County. Signed and sealed WwarAG Hartzog, Calhoun LeroyRelk, Coo univioner Franklin /urek, Comm s oner .; EST A4,,c rnr Paul, County C lerk � r 199,7. Floyd, Commissioner ZP.Y 41 G� Lc/. -74� Kenneth Fluster, Commissioner 573 PROPOSED TRAFFIC PLAN AROUND PORT O'CONNOR SCHOOL A Motion was made by Commissioner Finster and seconded by Commissioner Belk to post a notice for a Public Hear- ing on March 31, 1997 to consider a traffic plan around the Port O'Connor schools. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. February 24, 1997 Commissioner Kenneth W. Finster Calhoun County Pct. 4 P.O. Box 177 Seadrift, Texas 77983 Dear Kenneth, This letter is to confirm the outcome of our recent meeting between you, the Sherilyand his Lieutenant, our site based decision making committee, myself and teachers. Alter explaining the seriousness and many near accidents, we came to the conclusion the traffic pa(tern around our school in fort O'Connor needed to be regulated and changed . We believe this is causing a very unsalc condition when our children are coming to school and also when they are leaving. The following changes will help alleviate the unsafe conditions we are experiencing. We are asking Commissioners' Court to please adopt the following : # 1: Designate Van Buren St. as a one way street, from 7°i St. to 5"' St. 42: Designate 5'h St. as a one way street from Van Buren to Monroe St. #3: To permanently close 6°i St. from Monroe St. to Jackson St. ( This street is directly between our education rooms and the playground causing the children to cross a street during school hours.} Our understanding is you will have to lbllow a procedure which will probably require a public hearing and also a certain amount of time before these changes can be made. Due to the urgency of this situation, I ask Commissioners' Court to please act on this request as soon as possible. Thank you, tX n Bia her Principal orP.O.C. School • • 5�4 • C Monroe Strcd One W during school houn J�f 61 S Playyrotmd School btrildng t Sth I r 5 t Bab field r Van Bumn OMWq shed �r T= uey And bteisting one uag PEAMT BARRICADE ROAD USED TO IMOUGH TRAFFIC ALAMO BEACH PROJECT - CHANGE ORDER FROM UTICON, INC. A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to authorize Commissioner Belk to sign the Change Order from Uticon, Inc. for the Alamo Beach Project. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. GENERAL DISCUSSION OF COUNTY MATTERS Pat Kenedy with Golden Crescent Regional Planning Commission informed the court that applications must be in by April 25, 1997 for Texas Community Development Program and would like to encourage Calhoun County to make application. To be placed on March 10, 1997 agenda. 575 A Motion was made by Commissioner Floyd and seconded by Commissioner Finster that the following Budget Amendments be approved. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From. tiabu+�� Department making this request) Date: Q _ JV _Clf I request an amendment to the I J budget for the year following line items in my department: Amendment GL Account Account Name Amount 0 I - Lf 03 tt cf �n Net change in total budget for this department is: --- Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 10 5-76 BUDGET AMENDMENT REQUEST To: Calhoun County • Commissioners' Court From: [4a*I C 0A (Depa tment making this request) Date: Z)-a9-9� I request an amendment to the _99�budget for the year following line items in my department: Amendment GL Account Account Name Amount 0t-553n-t��otl • Net change in total budget r� for this department is: $ ------------- Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained, signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 577 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: ( - L/AaA,�-- (DepartmenV making this request) Date: J a -I -CI -1 I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ��-too rinb1 q (�►-� a5- L-[gia�� W Net change in total budget FEB 281997 for this department is: Other remarks/justification:—_.______....._.-...__.___._._._._': I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • i BUDGET AMENDMENT REQUEST11 • To: Calhoun County nCommissioners' Court From: ' 6c,& PXf ,,V, l�lWIAA, , (Department making this request) Date: Q _� 0 _91 I request an amendment to the l l budget for the year following line items in my department: Amendment GL Account # Account Name Amount -------------{ ------------------ ------------- Net change in total budget for this department is: ------------- Other remarks/justification: Reason ------------------- FEB 2 81997 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 579 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: S k Q 1 .* a, (Department making this request) Date: 4_ a"1_0t-1 I request an amendment to the "` ('Eq budget for the year following line items in my department: Amendment GL Account # Account Name Amount Net change in total budget for this department is: $ ------------- other remarks/justification: ---Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • M BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: f� (� PJ- 1 (Department making this request) Date: , a -I _`1 I request an amendment to the 4q q 6 budget for the year following line items in my department: GL Account # Account Name 0�0 (J S L� Q y Amendment Amount 0 A • Net change in total budget for this department is: $ �� ------------- Other remarks/justification: • Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 581. BUDGET AMENDMENT REQUEST • To: Calhoun County Commissionersg Court From: (fir — ti�� (Department making this request) Date: c' o — I request an amendment to the [qC11e budget for the year following line items in my department: GL- Account -#- CILJ-, �-,0 Amendment ---Account-Name --- ---Amount Reason ------ ------------------- M Net change in total budget for this department is: g ^ O Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 582 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners'Court 1 From: Ca k JCJ1 a -lam l A'A (Department making this request) Date: I request an amendment to the i-i — budget for the year following line items in my department: Amendment GL Account # Account Name -_-Amount f�JI—l510-10110 ZAACItcri �99 n ► . ► -A49 to AOS, Reason ------- Net change in total budget for this department is: S FEB 281997 ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 583 BOND OF TAR ASSESSOR AND COLLECTOR A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to appove the Bond of Tax Assessor and Collector Annette Adelle Baker. Commissioners Finster, Floyd, Belk, Finster and Judge Hartzog all voted in favor. p.710 BOND OF TAX ASSESSOR AND COLLECTOR (Required by TEX. TAX CODE ANN. sac. 6.28) STATE OF TEXAS )( Bord number RN4554441 COUNTY OF Calhoun )( PRINCIPAL: Annette Adelle Baker . Social Security number 458-66-2320 t�A-ss IsIessor and Collector of Taxes for the County of Calhoun .Etefected Q appointed on Nov. 5. , t9 96 for the full term of office beginning January 1 .19 97 . SURETY: Hartford alty Insurance Carman authorized and qualified to do business as a surety company in the State of Texas. Surety's mailing address: Hartford Plaza Hartford Connecticut 06115 AMOUNT OF BOND: Seventy—two thousand dollars ($72,000, i. cONDITIONS: We, the Principal and Surety shown above, and our heirs, executors, successons and assigns, jointly and severally, are responsible to the Covemx of the SLe:e of Texas, and sucoeesore in office, for the daunt of this bond payable at the Treasury at Texas in the City of Austin. If the Principal performs all the dudes of the office of Tax Assessor and Collector and honesty accounts for off money that comes into the office during the Principal's full tern of office, then this obligation shall be null and void. Otherwise, the obligation shall remain in full force for the full term. An additional bond may be demanded if the Comptroller of Public Accounts determines that the amount of this bond is insufficient. The demand for additional bond shall not affect the validity of this or any other bond given by the Principal. This bond shall be continuous for the.Ml term of office and is executed according to the provisions of TEf. TAX CODE ANN. sec. 6.26. SIGNATURES: Signature and seal of office of the Principal affixed: PIInCeit sign ) Z . d/� Data �o?S22'2 (Prirrcipaf's seep here — ae, Signature of a duly authorized officer of the Surety and Corporate seal affixed: suWy sign) Dare (Surety's corporate seal) here Title ACKNOWLEDGEMENTS: (Acknowledgements are necessary BEFORE this bond is filed for approval) ASSESSOR -COLLECTOR STATE OF TEXAS, County of Calhoun Before me, the undersigned authority, on this day Personally appeared Annette A-delle Baker , known to me to be the person whose name is subscribed to this bond, as Principal, and acknowledged to me that this bond was executed for the purposes and consiferallons therein expressed and in the Capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this a?-S— day of 19 97 (Seal) - A.Aptsc n• In Myrmmirlm«P%»� here/ STATE OF TEXAS, County of 4-18-2000 Before me, the undersigned authority, an this day personally appeared , known to me to be the person whose name is subscribed to this bond, and acknowledged to me that this bond was executed as the act and deed of and as the thereof, and for the purposes and considerations therein expressed and In the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of (Seat) .. Nat y Puce sign here My aanniw!on mpi" W 19 9 • 58A I. _ Annette. Adel lta Baker do solemnly swear (or affirm), that I will faithfully execute the duties of the Office of County Tax Assessor - Collector of the State of Texas, and will to the best of my ability preserve, Protect, and defend the Constitution and laws of the United States and of this State; and I furthermore solemnly swear (or affirm), that I have not directly nor indirectly paid, offered, or promised to pay, contributed, nor promised to contribute any money, or valuable thing, or promised any public office or employment, as a reward • 0401' the giving or withholding a vote of the election at which I was ELECTED. to secure my APPOINTMENT or the confirmation thereof. Sworn to and subscribed before me, this the (Seal) Srn N 7 O a O ° MD m �� o O x v -no U< cm mo D r n-< _ D 0 H 0 O z En A-aasar - Ca6crm X m O X O m 0 m { 0 O C Z 0 r m a f) 0 n Q0 In N In rt 7 rt X 1 a (D D m n Z M m 0 Np O D o m BOND REQUIREMENT: Each Person elected or appointed Assessor -Collector must make a bond to the state within twenty days after receiving notice of election or appointment • ELECTED A SFSSOR COl ECTOR - Bond must be executed after the Commissoners' Court has canvassed the general election returns and Assessor -Collector has received notice of election. ,A2EQ1HTEDASSFSSCA-COLLFcTog - Bond must be executed after official appointment. BOND AMOUNT: Bond must be made for an amount equal to 5% of the net total of state motor vehicle sales and use tax and motor vehicla registration fees collected in the county during the twelve-month period ending August 31 immeddately prior to the dato the bond is executed. Howev�;, tl.� bond shall not exceed $100,000 nor be less than $2,500. SIGNATURES: The Assessor -Collector must sign the bond as Principal after the election or appointment A duly authorized agent of the surety company must sign the bond for the surety company after the election or appointment ACKNOWLEDGEMENTS: The acknowledgement for the Assessor -Collector must be completed after the Assessor -Collector has signed as Principal. The acknowledgement for the surety company must be completed after the agent has signed as the surety. OATH OF OFFICE: The oath of office must be completed after dire election or appointment but before the bond u approved trj tlr , Commissioners' Court Check the applicable box. APPROVAL BY COMMISSIONERS' COURT: The bond must be approved by the Commissioners' Court and signed by the County Jucigu after the signatures. acknowledgements and the oath of office are completed. RECORDING BY THE COUNTY CLERK: The bond must be recorded by the County Clerk alter it has been approved by the Commissioners' Court and signed by the County Judge. APPROVED BY THE COMPTROLLER OF PUBLIC ACCOUNTS: The completed bond should be sent to the Comptroller of Public Accounts for • approval. Send to: COMPTROLLER OF PUBLIC ACCOUNTS Account Maintenance Division Austin, Texas 78774-0100 Form ualo (aad)(Rw.10AA/6) 585 GENERAL DISCUSSION OF COUNTY MATTTERS Judge Hartzog noted that Sheriff Browning is in attendance as bailiff of the Court as security if any individual is out of order the Sheriff can handle it. Sheriff Browning also pointed out to the court that the District Judges are seeking a part-time bailiff. ACCOUNTS ALLOWED - TESTENGEER A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to approve the Invoice #960894 from Testengeer in the amount of $1,040.00 for field notes of Alamo Beach ROW. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $238,187.28 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said claims be approved for payment. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $764,624.57 being $716,388.28 for Hospital bills and $48,236.29 for Indigent Health Care Fund were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. GENERAL DISCUSSION - REGARDING J.P.# ONE POSITION AND VACATION PAY FOR ELECTED OFFICIALS Jack Traylor, Attorney at Law appeared before the Court to state that J.P. Court is used quite frequently and that the position vacated by the death of Don Bridges, should be filled soon. Judge indicated this would be placed on the March loth agenda. Ben Comiskey, County Auditor questioned vacation time for elected officials or department heads. He said that Judge Jetton had ruled that they should be paid for any vacation time when they leave. Judge Hartzog stated that elected officials and department heads do not have vacation time and that we need to amend employees manual to clarify this. It will be placed on the 3-10-97 agenda. JUSTICE OF THE PEACE PRECINCT NO. ONE - DON BRIDGES Judge Hartzog stated the Court takes offical notice of the passing of Judge Don Bridges and express their deepest condolences to his family. Members of the Court stood for a moment of silence in his memory. THE COURT ADJOURNED. • • i 586 0 0 REGULAR MARCH TERM THE STATE OF TEXAS S COUNTY OF CALHOUN 5 HELD MARCH 10, 1997 BE IT REMEMBERED, that on this the loth day of March, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - FUEL BIDS The following bids were received for fuel for the period beginning March 16, 1997 and ending April 15, 1997 and after reviewing said bids, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the low bid of Diebel Oil Co. be accepted. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. 11 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL 1 Q GALLONS/MO. v C UNLEADED GASOLINE $ IpSQ CI X 3900 = $� dJ3• �d, PREMIUM UNLEADED GASOLINE $;F�J155� X 4000 = $_5113- 2C DIESEL FUEL (LOW SULFUR) $ !G X 2500 = $ 1750. 00 TOTAL BID PRICE $ 70 2( THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING MARCH 16, AND ENDING APRIL 15, 1997. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: nIITI/�/Y�J'fYS O�eiTICPJ ADDRESS PO INK 1``�v CITY, STATE, ZIP ��Giov'tc� T?� 27 Z� PHONE NUMBER : CS//1) 573-_? 3 AUTHORIZED SIGNATURE: TITLE DATE 587 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE GALLON X APPROXIMATE = GALLONS/MO- TOTAL -UNLEADED GASOLINE PREMIUM UNLEADED DIESEL FUEL (LOW GASOLINE SULFUR) $ $_—� $- X 3800 = X 4000 X 2500 = TOTAL BID PRICE +_ 41.V 4 $—Zf $ L i THE CONTRACT PERIOD AND ENDING APRIL 15, WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING 1997. NO PRICE CHANGES WILL BE ALLOWED MARCH 16, DURING THE CONTRACT PERIOD. SELLER L SUBMIT ICES DEPARTMENT PR QUOTED SEPARATE INVOICESON TAXES. NC PURCHASE TO THE PURCHASING NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE BIDS AND PROPOSALS - COUNTY DEPOSITORY & TRUST FUND A motion was made by Commissioner Belk and seconded by Commissioner Finster to authorize the County Auditor to advertise for bids for County Depository and Trust Fund Depository bids to be opened May 12, 1997. Commissioner Belk, Finster, Jurek, Floyd and Judge Hartzog all voted in favor. M • MEMORIAL MEDICAL CENTER -BOARD OF MANAGERS A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to re -appoint Jack Wu, D. J. Williams, Rolando Reyes, and Oscar F. Hahn as members of the Board of Managers at Memorial Medical Center. Judge Hartzog, Commissioners Jurek, Belk, Finster and Floyd all voted in favor. JUSTICE OF THE PEACE, PRECINCT NO. ONE - DUTIES A Motion was made by Judge Hartzog and seconded by Commissioner Belk that Judge Duckett, J.P. Pct. 2 and Judge Noska, J.P. Pct. 3 be appointed to take over the duties of J.P. Precinct No. 1 due to the death of Don Bridges. Judge Duckett is appointed as signatory for the purpose ,of the signing of checks and payroll. A Motion was made by Commissioner Belk and seconded by Commissioner Finster that the Main Motion be amended to allow compensation to the two J.P. Is ( J.P. #2 and #3) each of $600.00 a month. Judge Hartzog, Commissioners Belk', Finster, Jurek and Floyd all voted in favor. The Main Motion was amended by the Amendment was voted on, and Judge Hartzog, Commissioners Finster, Belk, Floyd and Jurek all voted in favor. LETTER OF AGREEMENT BETWEEN CALHOUN COUNTY AND GOLDEN CRESCENT REGIONAL PLANNING COMMISSION A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the Court enter into an agreement between Calhoun County and the Golden Crescent Regional Planning Commission to provide technical assistance, conduct public hearings and complete an application under the 1997-1998 Texas Community Development Program, and authorize the Judge to sign. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. 0 LETTER OF AGREEMENT BETWEEN CALHOUN COUNTY, TEXAS AND THE GOLDEN CRESCENT REGIONAL PLANNING COMMISSION THIS AGREEMENT ENTERED INTO by and between the County of Calhoun, Texas (hereinafter referred to as the "County"), acting herein by Judge Howard G. Hartzog, hereunto duly authorized, and the Golden Crescent Regional Planning Commission (hereinafter called the "Commission"), acting herein by Patrick J. Kennedy, Executive Director. WHEREAS, the County desires to engage the Commission to render assistance and services in connection with completion of a 1997-1998 Texas Community Development Program (TCDP) grant application. WHEREAS, the Commission will be responsible for providing technical assistance, conducting public hearings and completion of the 1997-1998 TCDP application process. NOW THEREFORE, the parties do mutually agree as follows: 1. Compensation and Method of Payment. For services rendered by the Commission the • County agrees to reimburse the Commission an amount not to exceed Seven Hundred Dollars ($700.00). Payment to the Commission shall be due upon submission of the 1996 TCDP application to the Texas Department of Housing and Community Affairs (TDHCA). 2, Service . Services include conducting public hearings, compiling information necessary for completion of an application, assisting the city with project survey calculation, if necessary, attending Commissioner's Court meetings, packaging the grant application and submission to TDHCA. Payment of public hearing notices will be the responsibility of the County, 3. Time of Performance. The services of the Commission shall commence on March to, 1997 and shall terminate upon completion and submission of said application no later than April 25, 1997. All of the services required and performed hereunder shall be completed in a manner consistent with established guidelines. IN WITNESS, whereof, the Commission and the County have executed this agreement as of this 1Dtl�, day of March , 1997. Calhoun County Golden Crescent Regional Planning ommijsion Howard G. Hartzo P trick J. Kenn y County Judge ecutive Director i • C J RESOLUTION REGARDING FUND FOR AIRPORT FACILITY DEVELOPMENT A motion was made by Commissioner Jurek and seconded by Judge Hartzog to adopt the following Resolution regarding funding for Texas Department of Transportation for state financial assistance grants to communities for airport facility development. Commissioners Jurek, Belk, Floyd and Finster and Judge Hartzog all voted in favor. RESOLUTION WHEREAS, Texas has the largest state air transportation system in the continental Unites States; and WHEREAS, The aviation industry contributes over $45 billion annually to the Texas economy and provides jobs for 650,000 Texans; and WIIEREAS, A strong air transportation systcrn is essential to recruit and sustain economic development; and WHEREAS, Texas general aviation airports, including reliever airports, have an annual documented need of approximately $ 119 utillion per year; and WHEREAS, Federal financial assistance for all general aviation airports has declined by 90^lo over the last five years and currndly provides approximately $18 tnil(ion annually; and WIIEREAS, State financial assistance currently provides about $12 million annually and is derived front highway funds; and W1IEREAS, Unfunded needs total approximately $95 million per year (or all general aviation airports, including reliever airports, thus denying local governments' ability to compete economically, and Furthermore, threatening closure and further deterioration of existing facilities; and WIIEREAS, The aviation industry currently contributes approximately $30 million annually in stale soles and franchise taxes collected front aviation related activities; and WHEREAS, Thirty-five states currently have dedicated sources of funding to help insure adequate and sullicient stale aviation funding; and WHEREAS, All Texas comnnutides deserve the ability to provide safe and adequate air transporlalion facilities capable of attracting new business and industry, and for adequately serving the existing employers and their citizens. NOW, THEREFORE, BE IT RESOLVED, That the Commissioners' Court of Calhoun County, Texas, do hereby request that (lie 75a' LegiMalure rile and enact a Bill. This Dill to snake funds, currently collected Goal the aviation industry in Texas, available on a permanent basis to Ille Texas Department of glnnsportadou For state Financial assistance grants to conin unities for airport facility development. Signed and scaled is X11""d2'y, larch1997. 11ow, d G4,Judge Attet: k1ri"n, Paul, County Clerk amoullCounty, Iexa B. Floyd, Prcci cl B3 Kenneth Finstcr, precinct #4 591, 592 A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to enter into an interlocal Agreement with Calhoun County I.S.D and the City of Port Lavaca to rename the Commerce Street BallPark as the Stanley L. Mikula Ball Field. Commissioners Jurek, Belk, Floyd, Finster and Judge Hartzog all voted in favor. • CALHOUN COUNTY LIBRARY -ANNUAL REPORT FOR 1996 A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to accept the Calhoun County Library Annual Report for 1996, and authorize the County Judge to sign. Commissioners Floyd, Belk, Finster and Jurek and Judge Hartzog all voted in favor. ANNUAL REPORT FOR LOCAL FISCAL YEAR 1996 This form is due at the Texas State Library ninety (90) days after your 1996 fiscal year ends. All data applies to your library's 1996 fiscal year. The local fiscal year covered by this report began ended 12-31-96 1-1-96 Library Name CALHOUN COUNTY PUBLIC LIBRARY County CALHOUN (As you wish it to appear in the directory) Mailing Address 200 WEST MAHAN ST, PORT LAVACA 77979 street or p.o. box city zip code Street Address (if different) street city zip code D�--e 512 552-7323 area code number extension and 3327 zip extension zip extension Telefax 512 552-5218 area code number E-mail Address (administrative) cbeard@icsi.net Head Librarian CYNTH I A BEARD first name last name Person completing form (if different thatn Head) first name last name position Board Chair JOHN DE LA CRUZ first name last name Mailing Address 137 N. HWY, 35 PORT LAVACA 77979 _ street city zip code zip extension Friends President SANDY WITTE first name last name Mailing Address P. 0. BOX 370 PORT LAVACA 77979 street city zip code Outlets and Users Number of branch libraries 3 Number of bookmobiles in use 0 zip extension Number of other public service outlets (collections in nursing homes and jails, stations, etc.) (1 Has the main library building(s) or any branch library been renovated, expanded, or new construction completed within the period covered by this report? X Yes No r L_J Port O'Connor has a new restroom. , 0 Categories of Expenditures SALARIES AND WAGES Library Staff I la Plant Operation, Security and Maintenance Staff l b 1 21,916, EMPLOYEE BENEFITS Library Staff I 2a Plant Operation, Security and Maintenance Staff 2b 7,286.97 Subtotal Wages and Benefits (Add la through 2b) COLLECTION Print Materials (exclude serial subscriptions and microfor as) 4 $33, Serial Subscriptions (include all physical formats) 5 4. Microforms (except serial subscriptions) 6 Audiovisual Materials 7 Other Materials 1 $ Subtotal Collection (Add 4 through 8) Materials in Electronic Format (of total reported in line 9, how much was for materials in electronic format? See Instructions page 4.) MISCELLANEOUS Furniture and Equipment 10 Other Operating Expenses 11 Subtotal Miscellaneous (Add 10 + 11) Expenditures for Electronic Access (of the total reported in line 11 above, how much was for access to electronic resources and services? See Instructions page 4.) Total Direct Operating Expenditures (Add 3 + 9 + 12) Indirect Costs (Optional - attach documentation if claimed) Total Operating Expenditures (Add 13 +14) Capital Outlay (Do not include expenditures reported above) 3 0 12 13 1 $274,304.2 14 15 16 I 7, 593 Local Financial Effort Of the amount shown in Library Collection Expenditures (Item 9), • how much was expended from 1oc9funds only? 17 $38 , 229 , 23 Of the amount shown in Total Operating Expenditures (Item 15). how much was expended from • Local funds only (include government sources)? 18 A274 , 04 i0 • Local government sources nil ? 19 26 Note: See Instructions (page 6) for definitions of "local funds" and "local government sources." Library Income By Source "Operating Income" is money received by the library for the current and recurrent costs of operation, including grants for special projects. "Capital Income" is money intended for major capital expenditures, construction, renovation, endowment fund deposits, or other extraordinary items. (Exclude interlibrary loan and system operation grants from both of these categories). City or Cities County or Counties School Districts Foundation & Corporate Grants Federal Library Services & Construction Act Funds Other Federal Funds State Funds (do not include system grants) Other Local Sources (interest, fines, donations from individuals) TOTAL INCOME OPERATING INCOME 20a $ 2,000.00 21a 261,722.62 22a 23a 24a 25a 26a 27a 10,581.58 28a 274,304.20 CAPITAL INCOME 20b 21b $5,072.56 22b 23b 2,561,52 24b 25b 26b 27b If the library received funds from a city or county other than the one in which the library is located, list the appropriate cities or counties separately and indicate the total of the funds received from each city or county. Cities or Counties Funding the Library Amount Received Paa. 1 0 0 594 LIBRARY COLLECTION • Books and Serials (exclude microforms) Uncataloged Paperbacks Government Documents (if in separate collection and exclude microforms) Microforms (include government documents) Audio Materials Video Materials Library Materials in Electronic Format Other Library Materials TOTALS r: Number of subscriptions currently received (periodicals and newspapers in any format) LOCAL LIBRARY SERVICES Titles 29 63,727 30 17,535 31 60 32 5 33 480 34 635 35 25 36 3,000 37 85,467 Number of library circulation transactions Number of reference transactions received by your library Number of persons attending programs/presentations provided by the library Number of materials used in the library Number of library visits How long is your standard check-out period for books? Does the library have a long range plan? YF�S—Yes ADULT EDUCATION Volumes, Items A . or Physical Units 64,737 (#Of V01,S) 17,535 500 11 1 685 25 111 •• 1 38 121 39 133,436 40 3,807 412,500 42 4 .000 43 7 .714 44 14 days No Did your library offer any of the following adult education services? (Check all that apply.) _ ABE - Adult Basic Education classes GED - General Education Development classes _ ESL - English as a Second Language classes X Literacy tutoring or small groups (tutors use our study looms) ESL - English as a Second Language tutoring or small groups Family Literacy Workplace Literacy 595 CHILDREN'S SERVICES Number of circulations of juvenile materials • (children's materials in all formats, excluding young adult materials) 45 48,729 Number of persons (juvenile and adult) attending children's programs provided by the library 46 2,400 LIBRARY STAFFING AND SALARIES To ensure compatible data, 40 hours per week has been set as the measwe of full -titre employment (FfE). Divide staff hotus worked per week by 40. Number of Full -Time Equivalents (FI'Es) Persons Holding Title of Librarian • with master's degree from program accredited by ALA 47 1 • other persons holding title of librarian 48 2 All other paid staff 49 7 Total library paid staff 50 10 How many hours last year did volunteers (including community service, Green Thumb, etc.) work in your library? 51 2,050 + What was the Head Librarian's annual rate of salary? 52 $26, 463. 00 • How may hours per week is the Head Librarian currently employed in library duties? 53 40 �, hours per week RESOURCE SHARING Number of Requests Interlibrary loan requests (exclude informational requests) filled by other libraries for your library users • Through a State sponsored Interlibrary Loan Office 54 372 • Requests filled by any other method 55 0 Interlibrary loan requests provided to other libraries 56 0 Does your library participate in any reciprocal borrowing agreement? (Reciprocal borrowing is an agreement between libraries that allows patrons from each library to borrow materials from the other without payment of a non-resident use fee.) X Yes No If your library participates in a reciprocal borrowing arrangement, please list the libraries with which you have an agreement. oUr branch l i hra ri es Port O'Connor, Seadrift, Point Cnmfort • Number of reciprocal loans provided to patrons of other libraries 57 6, OQn Does your library charge a non-resident fee or deposit to persons living outside the library's service area? X Yes No Page 5 59G If yes, Outside what areas (city, county, school district, etc.) does the fee apply? COUNTY How many fee -paying non-resident borrowers are registered? 8 • How many materials were circulated to fee -paying non-resident borrowers? n /a What is the annual cost of a non-resident card? $ 15.00 (If there is other than a flat annual charge, please attach a fee schedule.) What was the total revenue from non-resident fees last year? $ 120.00 Does this revenue to the library X the city, county, or school district other (Where. ) Does your library circulate materials to persons living outside the library's tax -supporting service area without a fee or deposit? Yes X No If yes, To what areas or groups do you provide free service? ------ How many non-resident borrowers are registered without charge? 0 How many materials were circulated to non-resident borrowers without charge? 0 INTERNET AND ELECTRONIC SERVICES • Does your library offer access to electronic services (e.g., bibliographic and full -text databases, multi- media products)? X Yes No Does your library have access to the Internet? _Yes No If the library has Internet access, is Internet access used by (select one): X Library staff only Patrons though a staff intermediary only Patrons either directly or through a staff intermediary LIBRARY HOURS Total number of hours during the year that the library was open. 58 5,500 per year The purpose of this question is to find out how many overlapping hours of library service were available to your patrons last year. This total should be reduced for any hours that any of the facilities were closed to the public • (e.g., holidays, weather emergencies, staff development days, construction, repairs, etc.). Report every hour that _ any facility is open to the public during all of last year. Count main library, branches, and bookmobiles in the following way. If, for all 52 weeks, the main library was open 50 hours a week and the two branches were open 42 hours a week (regardless of whether or not all are open at the same or different times), the total should be reported as 6,968 hours (50 + 42 + 42 =134 X 52 weeks = 6,968.) Page 6 4 . 597 SCHEDULE OF HOURS OF THE MAIN LIBRARY OR LIBRARY SYSTEM HEADQUARTERS (If the library closes for the lunch hour, be sure to reflect this in the schedule.) REGULAR SCHEDULE SUMMER (leave blank if same as regwar) Sunday CLOSED Sunday Monday CLOSED Monday Tuesday 10 : 00 a . m —8 f 00 D.M. Tuesday Wednesday 10 : 00 a , m, -6: 00 p.m. Wednesday Thursday 10 : 00 a , m . - 8 : 00 P.M. Thursday Friday 10 : 00 a , m . -6 : 00 p.m, Friday Saturday 9 : 00 a , m , -1: 00 p.m, Saturday WEEKLY TOTAL 40 HOURS WEEKLY TOTAL ADMINISTRATIVE USE ONLY DO NOT WRITE HERE LIBRARY USE CHARGES AND FEES ADMINISTRATIVE USE ONLY DO NOT WRITE HERE Rule 1.72 of the Rules for Administering the Library Systems Act requires a public library to "provide library services without charge or deposit to all persons residing in the library's tax supporting political subdivision." § 1.72 Public Library Service (b) The following charges are permitted at the discretion of the library's governing authority: reserving library materials; use of meeting rooms; replacement of lost borrower cards; fines for overdue, lost, or damaged materials in accordance with local library policies; postage; in-depth reference services on a contractual basis; photocopying; telefacsimile services; library parking; service to non-residents; sale of publications; rental and deposits on equipment; and charges for the use of materials and machine-readable databases not owned by the library, major resource center, or regional library system for which the vendor or supplier has charged a borrowing fee. Please describe charges assessed to residents for any library services NOT listed in Rule 1.72 above. Also, please identify the fee structure. Use an additional page if necessary. N/A Does your library charge deposits or use fees to any of the groups below that reside within the library's service area? (Check any applicable groups): NO New Residents Temporary Residents College Students Military If the answer is yes to any of the four choices, please submit a copy of the policy authorizing this charge if the policy is not already on file with the State Library. Page 7 • • •BRANCH AND/OR BOOKMOBILE INFORMATION (Attach a separate sheet if more space is necessary. A library may submit its own published listing of branch hours and locations, if such a list is available. Population estimates listed below should be provided on published list.) X_ Blanch Bookmobile LibraryName PORT 0°CONNOR BRANCH, CALHOUN.000NTY PUBLIC LIBRARY Mailing Address P. 0. BOX 124 PORT O' CONNOR 77982 street city zip code Street Address n/a (if different) street city zip code zip extension zip extension Phone 512 983-4365 area code number extension Telefax n/a area code number Name of Librarian SH I RLEY GORDON first name last name As part of a national program to collect data about public libraries, the U.S. Department of •Education would like your best estimate of the size of the population served by each branch library and bookmobile. This is an estimate of the service population of this branch or bookmobile. (Check one) a b. X,_ Less than 1,000 f. 1,000 - Z499 Z500 - 4,999 5,000 - 9,999 e. 10,000 - 24,999 REQUTA& SCHEDULE Sunday CLOSED Monday 2:00 p,m,-6:00 p.m. Tuesday 9:00 a,m,-1:00 p,m, Wednesday 2:00 p;m,-6:00 P.M. Thursday 2:00 D,m,-6:00 p.m, 25,000 - 49,000 g. 50,000 - 99,999 b. 100,000 - 249,000 i. 250.000 - 499,999 j. 500,000 or more SUMMER SCHEDULE Sunday CLOSED Monday 9:00 a.m,-1:OOp,m,; 0 p,m;- Tuesday 9 a,m,-1 p,m,; 2 p.m ,= ppM. Wednesday 1:00-6:00 p.m. Thursday 9:00 a,m,-2:00 p,m, Friday CLOSFD Friday CLOSED Saturday 9:00 a,m,-1:00 p.m. Saturday 9:00 a.m,-1:00 p,m, WEEKLY TOTAL 20 HOURS WEEKLY TOTAL 30 HOURS ADMINISTRATIVE USE ONLY DO NOT WRITE HERE ADMINISTRATIVE USE ONLY DO NOT WRITE HERE 997 BRANCH AND/OR BOOKMOBILE INFORMATION (Attach a separate sheet if more space is necessary. A library may submit its own published listing of branch hours and locations, if such a list is available. Population estimates listed below should be provided on published IisL) X Branch Bookmobile Library Name SEADRIFT BRANCH CALHOUN COUNTY PUBLIC LIBRARY Mailing Address P, -0, BOX 567 SEADRIFT 77983 --- street city zip code zip extension Street Address 103 W, DALLAS. SEADRIFT 77983.------- (if different) street city zip code zip extension os, -- 512 785-4241 area code number extension Telefax n / a area code number Name of Librarian VERA HELMS Fust name last name As pan of a national program to collect data about public libraries, the U.S. Department of Education would like your best estimate of the size of the population served by each branch library and bookmobile. This is an estimate of the service population of this branch or bookmobile. (Check one) • a.— Less than 1,000 E .. 25,000 - 49,000 b. X 1,000 - Z499 g. 50.000 - 99,999 c. 2,500 - 4,999 b. 100,000 - 249,000 d. 5,000 - 9,999 i. 250,000 - 499,999 e. 10,000 - 24,999 j. 500,000 or more REGULAR SCHEDULE SUMMER SCHEDULE Sunday Monday 12 noon - 6:00 p,m, Tuesday 10:00 a,m,-2:00 p,m, Wednesday 12 noon- 6:00 p.m. Thursday CLOSED Friday CLOSED Saturday MOO a,m.-2:00 P.m, WEEKLY TOTAL 20 HOURS ADMINISTRATIVE USE ONLY DO NOT WRITE HERE Sunday Monday Tuesday !lrlT.9g1 !1 11 9:00 a.m.-3:00 D,m. Wednesday 1: 00-7.00 p.m, Thursday q,nn a.m_-3-no n.m. Friday CLOSED Saturday 9 : 00 a , m. -3 : 00 P.M, WEEKLY TOTAL 30 NOURS ADMINISTRATIVE USE ONLY DO NOT WRITE HERE is 600 • BRANCH AND/OR BOOKMOBILE INFORMATION (Attach a separate sheet if more space is necessary. A library may submit its own published listing of branch hours and locations, if such a list is available. Population estimates listed below should be provided on published list.) X_ Branch Bookmobile Library BRANCH, CALHOUN.000NTY PUBLIC LIBRARY Mailing Address P, 0, BOX 382 POINT COMFORT 7797$ street city zip code Street Address --------- (if different) street city zip code Phone 512 87- 954 area code number extension Telefax n l a area code number zip extension zip extension Name of Librarian f,RACF BRADLEY first name last name As part of a national program to collect data about public libraries, the U.S. Department of Education would like your best estimate of the size of the population served by each branch library and bookmobile. This is an estimate of the service population of this branch or bookmobile. (Check one) a b.—_ Less than 1,000 f. 25,000 - 49,000 1,000 - 2,499 g. 50,000 - 99,999 2,500 - 4,999 11. 100,000 - 249,000 5,000 - 9,999 i. e. 10,000 - 24,999 j. 500,000 or more REGULAR SCHEDULE SUMMER SCHEDULE Sunday CLOSED Sunday CLOSED Monday CLOSED Monday 10:00 a,m,-5:00 p,m, Tuesday 2:00-7:00 p,m. Tuesday 10:.00 a,m.-1:30 p,m,,2-7 P.m, Wednesday 1:00-5:00 P.M. Wednesday 10:00 a,m,-5:00 P.M. Thursday 10:00 a,m.-2:00 P.M. 'Thursday 10:00 a,m.-2:30 p,m, Friday 1:00-5:00 p.m. Friday CLOSED Shy 9:00 a,m,-12 noon Saturday 9:00 a,m,-12 noon WEEKLY TOTAL 20 HOURS WEEKLY TOTAL 30 HOURS ADMINISTRATIVE USE ONLY DO NOT WRITE HERE ADMINISTRATIVE USE ONLY DO NOT WRITE HERE Got SYSTEM MEMBERSHIP APPLICATION FORM Authorization to Apply for New or Continuing System Membership LIBRARY NAME: CALHOUN COUNTY PUBL I C CITYPORT LAVACA This Authorization for application should be completed only for the following reasons: Your library is applying for new membership in the Texas Library System Your library wishes to continue its membership in the Texas Library System for the upcoming state fiscal year (SFY 1998). All signatures are necessary. Current members of the Texas Library System MUST obtain all necessary signatures if they wish to continue their System membership during SFY1998. Signatures of city secretaries, county clerks, and so forth are not valid substitutions for the signatures of mayors, city managers, or county judges. IF you are unable to obtain all necessary signatures before this form is due at the State Library, THEN send the State Library all other pages except this Authorization and indicate approximately when the Authorization for Application will be forthcoming. After obtaining the required signatures, mail this page to the Texas State Library at your earliest convenience. By signing this form, the applying library is certifying that the information presented in its Annual Report for Local Fiscal Year 1996 is complete and accurate. AUTHORIZATION Manager, or be ;one) TURE of Head Librarian of Library Board Chair h. 1 1 ; 0371.300 1 : ' 1 Page 9 Typewritten or printed name MRS, CYNTHIA H. BEARD Typewritten or printed name Typewritten or printed name • • -602 • • DEADLINE FOR SUBMISSIQN OF THIS REPORT This report is due ninety (90) days following the close of your local fiscal year. • One completed form should be returned to (he Library Development Division, Texas State Library, Box 12927, Austin, Texas 78711. • Second completed form should be sent to the System Coordinator in your area. • Third completed form is for your library's files. QUESTIONS If you have any questions about this survey, please write or call your System Coordinator or contact Bell Clarke at the following address: Ms. Bell Clarke Library Development Division Texas State Library Box 12927 Austin, Texas 78711 (512)463.5466 OW Pa¢e to COUNTY CLERK - - - SHERIFF - J.P. #3, DISTRICT CLERK - MONTHLY REPORTS The County Clerk presented her report for February, the District Clerk, and the Sheriff presented their reports for January, and J.P. Pet. #3 presented his report for December,1996, and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Finster that said reports be approved. Commissioners Floyd, Finster, Belk, ®a3 Jurek and Judge Hartzog all voted in favor. GENERAL DISCUSSION OF COUNTY BUSINESS Bruce Weaver with the Chamber of Commerce appeared before the Court to inform them the "Great Texas Birding Contest" will begin April 15th and they have 5000 participants and should be through Calhoun County on April 23rd. Mr. Weaver asked the Court's assistance in seeing the roads are mowed and for their help in making them welcome. The contest lasts a week and will have about 5000 participants. A representative from Alpine Living Air Systems appeared to discuss their system and will be placed on the March 31st agenda. BUDGET AMENDMENTS - R & B PRECINCT # 4 - DISTRICT ATTORNEY A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the following Budget Amendments be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: i3 2le i.n �( (Department making this request) Date: -9 j I request an amendment to the N (0 budget for the following line items in my department: GL_Account j' 0 - 5Uo-(,31D AccountName_ Net change in total budget for this department is: Other remarks/justification: Amendment -_-Amount Reason -------------------------- M I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • 604 BUDGET AMENDMENT REQUEST •To: Calhoun County Commissioners' Court From: �k (Department makin this request) Date: np _Jn J�I I request an amendment to the 111 -I budget for the year following line items in my department: GL-Account-#- Account Name -- --------------- Net change in total budget for this department is: other remarks/justification: Reason ------------------- Amendment -- Amount I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 605 • ACCOUNTS ALLOWED - COUNTY Claims totaling $472,125.56 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said claims be approved for payment. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,578.50 for the Hospital Indigent Health care fund were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - AIR CONDITIONING A Motion was made by Judge Hartzog and seconded by Commissioner Finster to amend the contract with Wesley • Hobizal to pay him $37,000.00 as an advanced payment for the air conditioning system. Judge Hartzog, Commissioners Finster, Belk, Jurek and Floyd all voted in favor. COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report for February and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek that said report be approved. Commissioners Finster, Jurek, Floyd, Belk and Judge Hartzog all voted in favor. THE COURT RECESSED UNTIL MARCH 14 1997 0 is C7 REGULAR MARCH TERM THE STATE OF TEXAS § COUNTY OF CALHOUN S HELD MARCH 14, 1997 BE IT REMEMBERED, that on this the 14th day of March, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: (ABSENT) Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Pro-Tem Finster gave the Invocation and led the Pledge of Allegiance in the absence of Judge Hartzog. REPORT ON PUBLIC HEARING - 1997-1998 TEXAS COMMUNITY DEVELOPMENT PROGRAM Heard report from Golden Crescent Regional Planning Commission on the Public Hearing held March 12th. They had a phone in request to work on Phase II of Alamo Beach project. Motion was made by Judge Pro-tem Finster and seconded by Commissioner Floyd to authorize Golden Crescent Regional Planning Commission to work on Alamo Beach Project, and to work with Commissioner Belk. Judge Pro-Tem Finster, Commissioners Floyd, Belk, Jurek all voted in favor. CALHOUN COUNTY EMPLOYEE POLICY AND PROCEDURE MANUAL A Motion was made by Judge Pro-Tem Finster and seconded by Commissioner Floyd to amend the Calhoun County Employee Policy and Procedure Manual to state that elected officials are excluded from the Calhoun County Employee Policy and Procedure Manual. Judge Pro-Tem Finster and Commissioners Floyd, Belk, and Jurek all voted in favor. AM BIDS AND PROPOSALS - SHERIFF VEHICLES A Motion was made by Commissioner Jurek and seconded by Commissioner Belk to authorize the County Auditor to advertise for bids for two (2) standard full size Police Package vehicles for Sheriff's department, with bids to be opened March 31st. Commissioner Jurek, Belk, Floyd and Judge Pro-Tem Finster all voted in favor. TAX ASSESSOR - COLLECTOR'S MONTHLY REPORT The Tax Assessor -Collector presented her monthly report for January, and after reading and verifying same, a Motion was made by Judge Pro-Tem Finster and seconded by Commissioner Floyd that said report be approved. Judge Pro-Tem Finster, Commissioners Floyd, Belk and Jurek all voted in favor. ACCOUNTS ALLOWED - COUNTY A Motion was made by Commissioner Belk and seconded by Commissioner Jurek to approve the Invoice in the amount of $700.00 from Dan Heard, Attorney, for legal services. Commissioners Belk, Jurek, Floyd and Judge Pro-Tem Finster all voted in favor. A Motion was made by Judge Pro-Tem Finster and seconded by Commissioner Jurek to approve Invoices as follows: Mary Esters Flowers Shop $ 183.69 Greenhouse 256.09 Judge Pro-Tem Finster, Commissioners Jurek, Belk, and Floyd all voted in favor. It was suggested that a policy statement be made concerning the payment of flowers. A Motion was made by Judge Pro-Tem Finster and seconded by Commissioner Floyd to pay the bill from the Breaker Staff in the amount of $55.00. Judge Pro-Tem Finster{ Commissioners Floyd, Jurek, and Belk all voted in favor. Claims totaling $142,402018 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Jurek that said claims be approved for payment, Commissioners Floyd, Jurek, Belk and Judge Pro- Tem. Finster all voted in favor. • is is Me BUDGET AMENDMENTS - COUNTY JUDGE - CONSTABLE PCT. 3_- JAIL A motion was made by Commissioner Floyd and seconded by Judge Pro-Tem Finster that the following Budget Amendments be approved. Commissioners Floyd, Belk, Jurek and Judge Pro-Tem Finster all voted in favor. • BUDGET AMENDMENT REQUEST To: Calh un County Commissioners' Court 1 From: (Depar mentJ maki g this request) Date: �( I request an amendment to the Igc1-7 budget for the year following line items in my department: GL-Account-# J-its' ---Account-Name--- Net change in total budget for this department is: other remarks/justification: Amendment ---Amount - Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 609 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, court From: (�Ll J (Department making this request) Date: 3 _ i LI-C( I request an amendment to the [�rj7 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ----------- -- -------- --- - ----------------- n 141997 ---------------- i .- Net change in total budget for this department is: $ - ------------- Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' court approval: Date posted to General Ledger account(s): 1� u E :7 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ( partment making this request) Date: 3 -- u —C I I request an amendment to the l cl% budget for the year following line items in my department: Amendment GL Account # Account Name __Amount CI q co a Q Net change in total budget for this department is: Other remarks/justification: $ ._ Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): THE COURT ADJOURNED. SPECIAL MARCH TERM THE STATE OF TEXAS $ 5 COUNTY OF CALHOUN S HELD MARCH 31, 1997 BE IT REMEMBERED, that on this the 31st day of March, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Belk and seconded by Commissioner Jurek that the minutes of the December 30, 1996, January 1st, 13th, and 17th, 1997 be apporoved. Howar Mar zog, County Judge Leroy Be , Commissioner, Pct 1 Franklin Jurek Commissioner, Pct. 2 H. Floyd Commissioner, Pct. 3 Kenneth Finster Commissioner, Pct. 4 Marlene Pau County Clerk DECLARE ITEMS SURPLUS A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to declare the following items surplus: Sheriff's Dept. - 1 Modem, Inventory #565-0192 Memorial Medical - (1)- 1985 Stasar III Spectrophotometer Serial # 202-613 , (3) IBM Quickwriter Dot Matrix Printers Commissioners Finster, Floyd, Jurek, Belk and Judge Hartzog all voted in favor. BIDS AND PROPOSALS- MEMORIAL MEDICAL -IMMUNOASSAY ANALYZER A Motion was made by Judge Hartzog and seconded by Commissioner Finster to authorize the County Auditor to advertise for bids for an Immunoassay Analyzer for the Lab at Memorial Medical Center, with bids to be opened April 18, 1997. Judge Hartzog, Commissioners Finster, Belk, Jurek and Floyd all voted in favor. 0 0 612 C 0 BIDS AND PROPOSALS - SHERIFF DEPARTMENT VEHICLES The following bids were received for Sheriff Department vehicles. The sheriff will review the bids and return with his recommendation. BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LA512AA53X4677979 )-510 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE: ,..•a v3 97 SS: 330(a cl�iata� =•{1.3-S POQo)c 7V76o —78760) CITY, STATE, ZIP: 4z�n-Tv. 7 Fi7 5 AUTHORIZED SIGNATURE: TITLE: "�' �%E-'j C� V • !s TELEPHONE NUMBER: �%3� 7p>rr�ta?1a' to416 — s4 ►b BID AMOUNT: 7'j 19, Q9p.O9 EQG� ,�q� q9 .cc 104.4 613 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512)-553-4610 March 18, 1997 A D D E N D U M DEAR BIDDER: RE: CHANGES TO THE SPECIFICATIONS FOR BIDS FOR TWO (2) STANDARD FULL SIZE POLICE PACKAGE VEHICLES FOR THE CALHOUN COUNTY SHERIFF'S OFFICE. Please disregard the delivery date requirement as listed at the bottom of the specifications you should have received for the above mentioned item. Instead, please list your estimated delivery date below, and return this sheet with your bid to be received no later th./ai'nn 110_000L0 am, Monday, March 33-1},--1-9-9--7.. Vendor name: yn-1 (206% nS 'C t�¢e.` C rl Av�l�i Q►M �W � Estimated Delivery Date: 4O da-e:5 — • WE APOLOGIZE FOR ANY INCONVENIENCE THIS MAY HAVE CAUSED. WE LOOK FORWARD TO RECEIVING YOUR BID. HEN H. COMISKEY, JR. COUNTY AUDITOR, CALHOUN COUNTY, TEXAS i 614 • • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LffACA, TEXAS 77979 t512 553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE: ADDRESS: Lj,90(o NA)l. 6.rco CITY, AUTHOP TITLE: TELEPHONE NUMBER: C512� STio' lZZ y BID AMOUNT: f r-m &- 615 OEALEA 52M 790 Im 2FALP71 SUpp MD PEfMI -Cl 1997 CR VIC POLICE INTERCEPTOR 21490 :00 SPCL. DLR. ACCT. ADJ. CR. TOTAL BASE VEHICLE 21490 �00 1043-217V08/29/96TX WT VIBRANT WHITE CLEARCOAT ID BLUE CLOTH FRONT/VINYL REAR PREFERRED EQUIPMENT PKG.122P 465 00 68P .POLICE GROUP 1: .SPEED CONTROL .POWER LOCK GROUP 99W .4.6L OHC.SEFI V8 ENGINE NC 44U .ELECTRONIC AUTO O/D TRANS NC T46 P225/70VRXIS BSW TIRES NC' 153 FRONT LICENSE PLATE BRACKET ;NC 553 ANTI -LOCK BRAKES/TRACTION CTL 670 00 60P EARLY ORDER FLOOR PLAN ASSIST ;NC FLEET FUEL FILL.DELETE NC' I CLOTH BUCKETS/VINYL REAR SEATS 65:00 SPCL. DLR. ACCT. ADJ. CR. ' TOTAL VEHICLE & OPTIONS 2690 0 DESTINATION & DELIVERY 05 00 TOTAL BEFORE DISCOUNTS 23 5,00 ##SPECIAL ADDED DISCOUNTS# 3 i00^ SCHEDULE A (MEMO) .00 TOTAL FOR VEHICLE 2 95� 0 ** FLEET MARKETING CREDIT 10 U.S. GAL GAS FACTORY NET INVOICE FLEET OPTION PRICED DORA Q.TCH-ID TLI1114307 N RA 2k PRICE LEVEL 710130F71 VIM: 2FALP7 IPPING WEIGHT 3733 LBS. 90�+G� 17 �6 u/ GILD. ✓r4' 27�7 n 0 0 sss i BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX-.201;W.-AU$TIN ._. PORT LAVACA, TEXAS 77979 t512 553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. r l NAME: C% %C A ^> 2 /-O Q �L.. 1 Cd L � ��-eI C, Zi✓c DATE: 3 /%?/"%g ADDRESS: Apo/ G!' e�2_-i✓ /7 v e- - CITY, STATE, ZIP: AUTHORIZED SIGNATURE: TITLE: TELEPHONE NUMBER:_lf_dgq' BID AMOUNT: / � / SIC `5 ,ESL; v'w/ //r//sal.4rs 7(-, 617 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT LAVAff 553AS 77979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE: CITY, STATE, ZIP: AUTHORIZED SIGNA'I TITLE: TELEPHONE BID AMOUNT i CJ • HEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 (512)-553-4610 March 18, 1997 A D D E N D U M DEAR BIDDER: RE: CHANGES TO THE SPECIFICATIONS FOR BIDS FOR TWO (2) STANDARD FULL SIZE POLICE PACKAGE VEHICLES FOR THE CALHOUN COUNTY SHERIFF'S OFFICE. Please disregard the delivery date requirement as listed at the bottom of the specifications you should have received for the above mentioned item. Instead, please list your estimated delivery date below, and return this sheet with your bid to be received no later than 10:00 am, Monday, March 31, 1997. Vendor name: RbILL 1 pQ • Estimated Delivery Date: �1jpn2D1�. 4D-i.iDyg WE APOLOGIZE FOR ANY INCONVENIENCE THIS MAY HAVE CAUSED. WE LOOK FORWARD TO RECEIVING YOUR BID. BEN H. COMISKEY, JR. COUNTY AUDITOR, CALHOUN COUNTY, TEXAS i si3 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT L(512)-553-4610?7979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. 4 NAME: Cr r//r e�VI r r L O/QL j veo(V %1iE�L�ltQU / ve- DATE: D31a_5A7 ADDRESS: CITY, STATE, ZIP: AUTHORIZED SIGNATURE: TITLE: TELEPHONE NUMBER:r dC?O- 5:25 - 291Q BID AMOUNT: �,20, 13elC7DLBd 0 620 ZZ 0 0 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 512 5 i53-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: PORT CITIES FORD, INC. DATE: 11 mAora ioo7 CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: SALES MANAGER TELEPHONE NUMBER: 512-552-1155 621 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT L VAC ,5 TEXAS 077979 March 18, 1997 A D D E N ➢ U M DEAR BIDDER: i RE: CHANGES TO THE SPECIFICATIONS FOR BIDS FOR TWO (2) STANDARD FULL SIZE POLICE PACKAGE VEHICLES FOR THE CALHOUN COUNTY SHERIFF'S OFFICE. Please disregard the delivery date requirement as listed at the bottom of the specifications you should have received for the above mentioned item. Instead, please list your estimated delivery date below, and return this sheet with your bid to be received no later than 10:00 am, Monday, March 31, 1997. vendor name: PORT CITIES FORD, ZNC. __ Estimated Delivery Date: 28 MAY 1997 WE APOLOGIZE FOR ANY INCONVENIENCE THIS MAY HAVE CAUSED YOUR BID. BEN H. COMISKEY, JR. COUNTY AUDITOR, CALHOUN COUNTY, TEXAS WE LOOK FORWARD TO RECEI je • 622 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LAVACA, TEXAS 77979 {512 553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: DATE : 3 - /W - `/' 7 ADDRESS: :< r /� I;.; ✓ i1 /I/r�ril • CITY, AUTHOR TITLE: TELEPHONE NUMBER: �q�� BID AMOUNT: 623 HILLTOP FORD 215 Hwy 75N Phone 465-5671 DENISON, TEXAS 75020 FLEET VEHICLE BID Dear Sir, - Hilltop Ford is responding to the 1997 Fleet vehicle bid as you request. Enclosed you will find all the information that you have requested. Every effort will be made to insure the highest level of safety and convenience for you and your staff concerning this bid and all future bids. Your consideration in this matter is greatly appreciated. I look forward to doing business with you and your staff in the future. If any questions should arise please feel free to call me at any time. Sincerely, Robert Pate Fleet Manager Office: (903) 465-5671 Fax: (903) 463-4172 y'71lnn oo ^ 14, 6Y;w &jeJF pre/ . E: 'LY T.J'IGY ��✓„<,� � (s�L<6S' (,din fY7! 9� r:r.r �a��' C�r.::[t�/ r yy,.0/1; I/ �A� ✓;� a <j. 9ysY . 0 i 624 • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LffACp, TEXAS 77979 (512)-553-4610 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED, NAME: ARENDALE FORD SALES INC DATE: MARCH 27,1997 ADDRESS: 633 N HWY 360 CITY, STATE, ZIP: ARLINGTON TEXAS 76011 z- AUTHORIZED SIGNATURE: TITLE: FLEET MANAGER TELEPHONE NUMBER: 817-261-4261 BID AMOUNT: $18773.00 EACH X 2 = 37546.00 WE ARE BIDDING IN STOCK NEW 1996 CROWN VIC POLICE INTERCEPTORS THAT MEET ALL SPECS AND ARE IN STOCK AVAILABLE FOR IMMEDIATE DELIVERY BUT ARE SUBJECT TO PRIOR SALE. 625 BIDS AND PROPOSALS - LAW ENFORCEMENT LIABILITY INSURANCE The following bid was received from Hilb, Rogal & Hamilton for Law Enforcement Liability Insurance. A Motion was made by Commissioner Floyd and seconded by Judge Hartzog that the bid be awarded to Hilb, Rogal and Hamilton, the only bidder. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. PROPOSAL ANNUAL PREMIUM LAW ENFORCEMENT LIABILITY INSURANCE $22,975.00 ENGINEERING FEE $150.00 NAME: HILB, ROGAL, & HAMILTON CO OF VICTORIA ADDRESS: P.O. BOX 3710 CITY, STATE, ZIP: PHONE NUMBER: AUTHOR TITLE: VICTORIA, TEXAS 77903-3710 552-6522 • 3-YEAR PREMIUM 1. GENERAL LIABILITY MUST BE MAINTAINED FOR THE DURATION OF POLICY PERIOD. 2. THE MUNICIPALITY WILL BE NAMED AS AN ADDITIONAL INSURED. 3. INCLUDES CONSTABLES, JUSTICE OF PEACE OFFICERS, AND PROBATION OFFICERS 4. INCLUDES PRIOR ACTS COVERAGE 5. NO COVERAGE FOR MOON LIGHTING NOT APPROVED BY DEPARTMENT. 6. COVERAGE FOR INSUREDS WHILE RENDERING EMERGENCY MEDICAL CARE. 7. DEFENSE FOR INSUREDS ACCUSED OF FRAUD, DISHONESTY OR CRIME UNTIL PROVEN GUILTY. 8. DEFENSE COST ARE PAID IN EXCESS OF POLICY LIMITS. AIR PURIFIERS - PROPOSAL Alpine Living Air Purifiers were discussed by the Court and they considered placing them in the offices in the court house provided the department heads want them. A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to purchase 7 large purifiers and 9 small ones for a total of $7,850.00, price to include automatic ozone monitor. Commissioners Jurek, Belk, Finster and Judge Hartzog voted in favor. Commissioner Floyd voted against. 626 The Judge opened the Public Bearing to consider adopting a proposed traffic plan around Port O'Connor Elementary School in Calhoun County, Precinct #4 at 10:25 A. M. There being no one in attendance to comment, the Public Hearing was closed at 10:29 A.M. TRAFFIC PLAN AROUND PORT O'CONNOR ELEMENTARY SCHOOL •A Motion was made b Commissioner Floyd tCo mmissioner traffic oplan as proposed in the letter from Marilyn Bratcher, Principal Of P.O.C. School, and that this plan be adopted during all hours, year round. Commissioners Finster, Floyd, Belk and Jurek and Judge Hartzog all voted in favor. February 24, 1997 Commissioner Kenneth W. Finster Calhoun County Yet. 4 Y.O. Box 177 Seadrift, Texas 77983 Dear Kenneth, This letter is to confirm the outcome of our recent meeting between you, the Sheriff and • his Lieutenant, our site based decision making committee, myself and teachers. After explaining the seriousness and many near accidents, we came to the conclusion the traffic pattern around our school in Port O'Connor needed to be regulated and changed . We believe this is causing a very unsafe condition when our children are coming to school and also when they are leaving. The following changes will help alleviate the unsafe conditions we are experiencing. We are asking Conunissioners' Court to please adopt the following: ## 1: Designate Van Buren St. as a one way street, from 71h St. to 5"' St. #2: Designate 51h St. as a one way street from Van Buren to Monroe St. #3: To permanently close 6"' St. from Monroe St. to Jackson St. ( This street is directly between our education rooms and the playground causing the children to cross a street during school hours.) Our understanding is you will have to follow a procedure which will probably require a public hearing and also a certain amount of time before these changes can be made, Due to the urgency of this situation, f ask Commissioners' Court to please act on this request as soon as possible. Thank you, x "L- 9"t Marilynr Principal of Y.O.C. School 627 r One WW during school hours 6 5 Scholl building t 5th e 5 t r � t e t BaR 5eld Urn Buren Are Oneuw sted .i Tuo uey street Enisting one uey tom` PEWANT BAWADE ROAD QOSED TO THROUGH TRAffK AMEND SALARY ORDER - ANIMAL CONTROL OFFICER A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to amend the Salary Order to ratify the previous action of Commissioner Belk and add the position of Animal Control Officer, and that Rhonda Symonds be hired at the rate of $8.00 an hour under the direction of Commissioner Belk to sign payroll and purchase orders. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. JUDICIAL DUTIES OF J.P. PRECINCT NO. ONE There was discussion concerning the matter of Judicial Duties in the office of J.P. Pct. One as necessitated by the death of Don Bridges. A motion was made by Commissioner Finster and seconded by Commissioner Floyd to wait for an opinion from the District Attorney, and consider on April 14th. It was agreed Judge Duckett could pay his clerk out of J.P. 1 clerk fees. Commissioners Finster, Floyd, Belk and Jurek and Judge Hartzog all voted in favor. 1997 LOCAL OPTION PERCENTAGE HOMESTEAD EXEMPTION A Motion was made by Judge Hartzog and seconded by Commissioner Floyd that the 1997 Local Option Percentage Homestead Exemption not to exceed 20% be continued. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. L*XMqb CALHOUN COUNTY LIBRARY POLICY MANUAL CHANGES A Motion was made by Commissioner Floyd and seconded by Judge Hartzog to accept the revisions to the Policy Manual as proposed by the Calhoun County Library Board. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. Calhoun County Public Library System (512)W. 2-7323 Mahan 200 W. Mahan Port Lavaca, Texas 77979 Tuesday, March 11, 1997 Calhoun County Commissioners' Court 211 South Ann Street Port Lavaca, TX 77979 The Calhoun County Library Board requests approval for changes to the following sections of the Calhoun County Library Policy Manual. They are the policies covering library card applications and library overdues. Copies of the proposed changes are enclosed and also copies of the existing policies are enclosed for comparison. The reason for requesting these changes is to clarify the wording for better understanding of the intent of the policies and also to have the "overdue" written procedures and working procedures be in agreement. This will enable the library staff to carry out their dirties in notifying the patrons of any overdue materials in a more timely and efficient manner. As a result of changing these policies we expect to receive more accurate information on all new applications for library cards. We also expect to reduce staff time in performing duplicate tasks when attempting to notify patrons about overdue materials. By telephoning the patron a week after material is overdue, we are able to remind them quickly of the overdue. This action usually results in prompt return of the material. Thank you for your attention to this request of the Library Board. Sincerely, a4 A-. ,= ' t John De La Cruz, Chairman Calhoun County Library Board 0 629 poliover.wpd CALHOUN COUNTY PUBLIC LIBRARY OVERDUE POLICY THE PATRON IS RESPONSIBLE FOR NOTIFYING THE LIBRARY STAFF OF ANY CHANGE OF ADDRESS, TELEPHONE, OR REFERENCE NUMBER. Patron will be notified of overdue material(s). Dates and annotations are recorded in each step taken. The steps are as follows: l . First(1) week overdue -- telephone call. Second(2) week overdue -- telephone call. Third(3) week overdue -- written notice. 4. Fourth (4) week overdue -- Attempt to notify is made by contacting the reference as listed on the application. 5. If all these efforts fail, a letter shall be sent to the District Attorney for overdue materials that total $50.00, or more. Board approved 3-6-97 0 CALHOUN COUNTY PUBLIC LIBRARY poliover.wpd PROCEDURES ON OVERDUES PATRON IS RESPONSIBLE FOR NOTIFYING THE LIBRARY OF ANY CHANGE IN THEIR ADDRESS, TELEPHONE NUMBER OR REFERENCE NUMBER. 1. After materials are overdue for one(1) week, a print-out of the computer record of the patron is made and the patron is telephoned to inquire about the overdue material(s). The phone call should be made after 10:00 a.m. or before 5:00 p.m. or after 6:30 p.m. in order to not be accused of harassing the patron. If the patron says that the item(s) has been returned to the library, the PATRON IS ASKED TO MAKE SURE THE ITEM(S) HAS NOT BEEN OVERLOOKED AND THAT WE WILL NOTIFY THEM IF THE ITEMS) IS FOUND ON OUR SHELVES. If it is on the shelf, the patron's record is cleared of that item. If the item is not located in the library, a record of "patron claims returned" is put in the message memo of the computer. (See Claimed Return section for further instructions for handling this situation.) After a second week, the patron is telephoned again. After a third week if the material has not been returned, a notice is mailed to the patron. It is important to have a street address, even if they list a P.O. box address. All mailed notices will show the vital information of the checked out material(s). If the written notice is returned and/or there is no telephone response, the . reference for that patron is contacted. 2. After three(3) attempts to contact the patron, the shelves are checked for the materials. At this time a "D" for delinquent will be entered in the "Message" section on the computer record of the patron, if the material(s) is still missing. Patrons on the "D" list lose the privilege of checking out any more library materials until the charge(s) against them is cleared to the satisfaction of the library. If the patron questions this action, it is explained to them that the shelves have been checked and efforts to contact them have been made several times before this action is taken. All notification and searching for overdue material(s) should be completed before six(6) weeks have elapsed since the material(s) was first overdue. Once a patron is cleared from the "D" list, they will be allowed to check out two items at a time on a trial basis for six months. After six months if they are current with their returns, they may resume all privileges of a library patron. 3. Make a new printout and list the price(s) of that material(s) that doesn't have the price(s) listed. Refer to the Policy Manual for this procedure. These printouts are given to the Library Director for further action. An overdue notice for theft of library property prosecution shall be sent for material(s) totaling $50.00 or more. 4. If material(s) is not returned in three(3) years, it is then withdrawn from the library's collection. 631 0 poliover.wpd pg.2 PROCEDURES ON OVERDUES CLAIMED RETURNS 1. When a person claims a return on the first or second notification, a notation is made in the "Messages" section of the patron's computer record showing they are claiming the material(s) returned. A notation is made on the print-out showing that the claim has been made and the date it was made. 2. Week one(l) and week two of the Overdue Procedures are followed. If they still claim that they returned the material(s), the dates of the phone calls are noted on the print-out and on the computer record and nothing else is done unless they have another "claimed return" in the future, which indicates restrictions in their checkout privileges may need to be made. 3. After three(3) years the material(s) will be withdrawn from the library collection if it hasn't been found. Overdue notices shall be arranged chronologically for further use. 0VERDUES RETURNED IN THE BOOK DEPOSIT BOXES I . Library material deposited in the book drop deposit boxes will be counted as having been . returned during the last day the library was open. That is, the book deposit boxes are emptied each morning that the library is open and all items are checked in as part of the previous day's activity. So, any materials in the book deposit boxes before 8:30 a.m. will be counted as having been returned the last day the library was open. 2. Overdue material(s) in the book deposit boxes will be handled as other overdue material(s). Board approved 3-6-97 • 632 CALHOUN COUNTY PUBLIC LIBRARY poliover.wpd pg.3 OVERDUE PROCEDURES CHARGES FOR LIBRARY OVERDUES AND LOST MATERIALS OVERDUES: 1. Fines are ten(10) cents per day per book, with a $5.00 maximum per book. This includes audio books and magazines. 2. There is no "Fine Free Day" at the Main Library. Fines are $1.00 per day for video tapes. No maximum limit for fines. LOST MATERIALS: 1. Lost paperback novels cost $5.00. We do not accept a book belonging to the patron in exchange for the lost book. 2. The cost of other lost materials is determined by the price listed on the shelf -list card or isthe listing in the most current edition of Books in Print. If a price cannot be located, there will be a charge of $15.00 for each item, except magazines which will cost the price listed on a current copy of the magazine. In addition, a processing fee of $10.00 is charged for each lost item. If the item is returned in good condition within a year after being declared lost, along with the receipt from the Library showing that the item has been declared lost and paid for, the Library will refund the payment minus the processing fee. Example of charges: Cost of lost book is: $29.95 Cost of lost video is: $15.00 (can't locate cost) Cost of processing: 10.00 Cost of processing: 10.00 Cost to patron is: $39.95 Cost to patron is: $25.00 Lost book if found and returned to Library within a year in good condition. With the receipt. Cost to patron was: $39.95 Refund to patron is: 29.95 Processing feeretained by Library: $10.00 3. The cost of Interlibrary Loan material(s), that is lost, is determined by the lending library. All additional costs to this Library, such as postage and telephone calls, should be added to the borrower's account. • 633 poliover.wpd pg.4 DA Re: OVERDUE NOTICE TITLE: ' SEE ATTACHED LIST FOR TITLES AND PRICES if there is more than one title. DUE DATE: DEAR This is to notify you that the above mentioned library material(s) is overdue. The fine is 0 You are hereby notified that unless this material is returned within ten(10) days from • receipt of this notice, you may become subject to prosecution for theft under Section 31.03 of the penal code and after expiration of ten(10) days, I will consult with the criminal District Attorney's Office. If you are unable to return this material(s), we will accept the sum of $ to help cover the cost of replacement. If the material is returned, you are still liable for the fine of $ Thank you for your prompt attention concerning this matter. Sincerely, Cynthia H. Beard, Library Director Calhoun County Public Library 0 M. CALHOUN COUNTY LIBRARY CARD POLICY policazd.wps APPLICATIONS: 1. Application cards under the new automated system will be valid to all Calhoun County residents until 1999. A patron in good standing may check out up to forty (40) books, five(5) audio books, three(3) videos, and five(5) magazines at any one time. A patron in good standing is one who is clear of any library fees, fines, or any unreturned materials. If a child is unaccompanied by an adult, a limit of six(6) books is allowed to be checked out. The Branch Libraries may set lower limits. The Library Director reserves the right to put any library material(s) on reference reserve for as long as is necessary. Reference Reserve material(s) does not leave the library and must be signed for by the user. 2. For Out -of -County residents library cards cost $15.00 for a one year period. 3. Free cards may be given to Out -of -County residents only if they reside in or own property in Calhoun County. Working in Calhoun County does not qualify. 4. Once a patron has moved out of the county, their card is invalid. Irr case of catching a person who has moved with a Calhoun County card, take their card and destroy it. Mark "moved" on the application card in red. If a fee is paid for a new card, the old card and application should be destroyed. The person must fill out a new application for a one year card. 5. Lost or overdue book records must be cleared before new materials can be checked out or a replacement card can be made. 6. BEFORE ISSUING A CARD TO ANY PATRON, the application file must be checked to prevent issuing a duplicate card. APPLICATION CARD VERIFICATION: 1. All Calhoun County residents and Out -of -County residents owning property in the county are entitled to a free library card. 2. Out -of -County residents must pay a $15.00 yearly fee for a library card. This card is considered an adult card and the normal restrictions apply. 3. Spelling of the name must be verified for ease in typing correctly the computer entry of the applicant. 4. Correct verification is proof of residence by having identification showing current residence address and telephone number of the applicant. It can be a driver's license or photo identification card. A bill receipt, telephone listing, a postmarked piece of mail showing the • current address, or a tax bill receipt showing that the applicant owns property in Calhoun County or any other current piece of address identification needs to be accompanied by a photo W. of some sort, unless the applicant is known to a member of the Library staff. The Library staff 635 policard.wps pg.2 • personnel will inital the application to show that the W. was satisfactory. 5. A man or woman may receive a library card without proof of residence, if the spouse has a card in good standing and the spouse's application has correct verification. If in doubt as to their marital status, the Library staff may ask for some sort of proof of marriage. 6. Cards to those between ages 8 and 17 must have parent or guardian signatures. These applications may be accepted without proof of residence if the signing parent or spouse or the guardian has a card in good standing. The same rules for correct verification apply for children's cards, that apply for adult cards. The Library wishes to have children learn the responsibility of using a library card and checking out library materials, by issuing cards to those who are 8 years old or older. 7. Books cannot be checked out without the library card unless the patron is known to the Library staff as a patron in good standing. The original card is free. Replacement cards cost $2.00 for each card. Library cards remain the property of the Library. 8. All applications must provide a reliable reference. This is the name, address, and in - county telephone number of a person who knows them. The Library staff taking the application verifies the reference as quickly as possible. Reference verification is noted as "okay" by the staff member's initials and the date of verification. The new applicant is allowed to check out three (3) items until there is verification of the reference by the Library. If instant verification is made, the new applicant is considered a patron in good standing and is allowed to check out up to the allowed limit of materials. 9. A patron is responsible for any materials checked out on their card, whether by friend or family member. 10. Materials checked out on a lost card are the responsibility of the owner of the card, until the library is notified of the cards loss and this notification is duly recorded. 11. Flagrant abuse of library privileges may result in revocation of a library card, at the discretion of the librarian. Restitution of a library card is at the discretion of the head librarian. Board approved 3-6-97 • � - N iRESOLUTION - ENVIRONMENTAL HEALTH SERVICES PROVIDER AGREEMENT WITH VICTORIA CITY -COUNTY HEALTH DEPARTMENT A Motion was made by Commissioner Finster and seconded by Judge Hartzog to adopt the following Resolution of Intent. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. RESOLUTION Calhoun County Commissioners' Court hereby affirms its intention (in principle ) to enter into an agreement with Victoria City -County Health Department to provide Environ- mental Public Health Services for Calhoun County Health Department at a rate of $65,000.00 annually, subject to such other terms and conditions as deemed mutually acceptable between the two parties. Execution of such agreement will be contingent on approval by both Calhoun 9 and Victoria County Commissioners' Court. KELLER BAY BOAT RAMP - ACCEPT AS COMPLETE A motion was made by Commissioner Floyd and seconded by Judge Hartzog to authorize the County Judge to declare the Keller Boat Ramp at Olivia Haterius Park as complete and authorize the County Judge to sign. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. AGREEMENT WITH TELSERVE COMMUNICATIONS. INC. FOR PAY PHONE SERVICE AT COUNTY COURTHOUSE. COURTHOUSE ANNEX A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to enter into an agreement with Telserve Communications, Inc. for pay phone service at Calhoun County Courthouse and the Courthouse Annex and authorize the County Judge to sign. Commissioners Floyd, Belk, Jurek and Finster and Judge Hartzog all voted in favor. 637 Payphone Service F EL SERMTELSERVE COMMUNICATION, INC. 1601 North Collins Blvd. Richardson, Texas 75080 (972)238-1000 (972) 231-9288 FAX 1.800-657-2918 To GTE Payphone Customer: GTE Telephone Operations P.O. Box 152092 Irving, TX 75015-2092 GTE and Telserve Communication, Inc. have entered into an agreement to change the way pay telephone service is provided. GTE will continue to provide dial tone and short -haul long distance to your telephone while Telserve will own and maintain the telephone instrument. Telserve is one of the largest private payphone providers in the United States and has an outstanding reputation for service and support. We are confident that you will be pleased with Telserve's performance and professionalism. Both GTE and Telserve value your business and pledge to provide you with high quality payphone set rice. An immediate benefit to this new arrangement is that, at some locations, Telserve will be replacing the existing phone set(s) with state-of-the-a:t, computer based equipment. These computerized payphones automatically notify the Tel; erve Service Center if a problem is detected. In the meantime, if you have problems with your existing payphone, please call 1-800-657-2918 for prompt service response. GTE appreciates the opportunity to have been your payphone provider and looks forward to continuing to serve you with other telecommunication. products and services. Sincerely, CRAIG EPHE S General Manager Public Communications GTE , GTE Serv,ce Carporalion/A part of GTE Corporation Y.ERMIT HEATON Executive VP & Chief Operating. Officer I elserve Communication, Inc. � ---- J • 0 STATE OF L X COUNTY OF Cct.�� •. This pay Telephors Location ........... —,,,, n,.. nerematler Called 1. LESSOR, lot and In cons and within the ptopedy known as COMMUNI, 1� PAY TELEPHONE LO`-aTION AGREEMENT Canaan No. (the 'Agmemera') is made this day of 19 FlN v.-' x f' NUK 6 hereinafter called LESSOR end oels¢rve on IDo following terms and Contain." Of the nerd hereinafter set out and service prgvidoq by LESSEE , does hereby lease to said LESSEE a location upon City of (,Cl a, Is following address Code I l .County of L (, ; . State of r1I✓P.%f X _ C Liirrsw , t, r„. v. , .. , .. • More particularly known anu eees nerepy, rant an exclusive right and Ncense, for a term of seven y p �' 1 1 , pay IelepMrres. The farm of this Agreement shall commence u O years for lid purpose of Installing and operalirg coin or cede card operated or other public renewed for successive seven 7 pro( the Y tBpri installation III, of LESSEE'S pay telephones. This Agreement shall be mlomahcau. ( ) year terms unless, ai least nin¢I 9(1 days riot to lf.r expualion of any term hereof. LESSOR gives wnien notice to LESSEE o LESSORS Went to terminate Otis Agreement. LESSOR warrants and represents to LESSEE mat he/shegl has the roll power and aud+c:rly to artier Into this lease and satisfy its ONI aeons mr the full farm find Ina; execuilon of ftes lease will not result in or dadefnJte a default, breach or violation of any: agreement. contract or rISIM item to which LESSOR is a parry. 2. The lease payment shall be Of revenues � l.` AlC ( (_, ; !� > ^%-- (less phone bill and a Ncable loxes) receWed by LESSEE.. 3 LESSOR AND LESSEE henry agree that: 9 f this exclusive Pay telephone (se) ice During the, hello aeon described herein Io any pother Company. busirn xOxIemkin Of `fhereof or pet o ncluding thR shag e fie the ephonel comof pany. 1 LESSnORaar ap�sancti; LESSEE. and only LESSEE. shelf De notified if LESSOR wishes to add additional pay-:;ephorfe{s) or seviw al the above described location during Ina term or ma Agreement or any extension or renewals Iharao,. SSOR LESSEE of during herrrtal0usiness hours for pay telephone repair• maintenance andon or ss of collecliou lep,xx'e service and shall eibw LESSEE access to LESSOR'S place of husmn. ss (c) LESSOR shall exercidestruction se care in preventing damage or destruction to nrs pay elephone(s) Installed under this Agreement, but shalt be only liable e, LESSOR shall not cbe oresponsib a earl loss. damage for said destrualonaby business or imilees of third panes unless caused by LESSORSawottul or gross neglect, grrployees of us agents : howevc, ion Of and LESSORS business ssahou sf and no aglontwokhpreve onreaWereely effectseMail be sot the pay lake he telephones will es taken by Lto the oneor iall public at all times durrn : LESSOR agrees to provide. at Its cost. twenty -lour (24) hour continual unswnched 110 volt electrical power lot all telephones installed or operaletli Dy LESSEE.stomas (e) LESSOR has the a Madtly to enter this this Agreement and, In the event of a sale of the location or assignment, sublease or Other transfer of the lease covering the (cation. same shall be made subject r I this Agreement. g) All phones, wring and booms. N any, shalt be Installed by LESSEE at its expense and LESSOR hereby authorizes LESSEE to contact the local telephone amDany or any other provided to arrange lot removal of existing pay lelephonas and the Irrslallalion of necessary at the ecallon shall be determined at the Soto discretion of the LESSEE and may be adjusted as necessary. LESSEE shall not be liable for the failure 40 malman, elephones m working antler cue to fire. vanneiism. destruction, eart phone lines, The quantity of payphonee fpuakes or arty aher causes beyond e9 control. (gLESSEE may, at its option, remove all pay telephones and all other property belonging to LESSEE from the location and termina(a this Agreement at ny time and at LESSEE'S sots discretion, m) It LESSOR breaches arty provision of INS lease. Including withouf limitation. refusing to allow LESSEE to Install the payphones. LESSOR shall pav LESSEE for arty and all costs, axpenss and damages Incurred by LESSEE as a resun o! any such bleach. gi All pay telephone booths and other equipmentt, fixtures and supplies ILmished by LESSEE shall remain Its property. Upon termination of the Agreemera. LESSEE snail have the right to enter upon the location Id remove all of its pnperly. It for any reason LESSOR shall no longer be in control of the above described (30) da either r t oche sa�insolvencylsuchrsale or other transfer or any other lyF0 .ir kind. LESSOR shall notify LESSEE a, leas! sixty (60) days. but no late, man dthirtyescribed lap) ion either prior o the cp m this Is the sole agreement between IAe parties heree superseding all Pfuviou5 agreements oral or written, conditions, represernalions, warranties cr undersding use and shun bind the games. their successors and assigns, Each acknowi¢o.7 es the receipt and retention of a fully executed copy. This Agreement i i npf binding unless and until it Is reviewed and executed y a duly authorized anker of LESSEE. LESSEE may coned any patent cuteerroror omissions. or complete any inadeglmg location description. LESSOR'S M LESSOR acknowledges that LESSEE may assign or transfer this Location Lease Agreement and all lights, title of Interest herein to a lNrd party without approval or consent, 4• Special Provisions: EXECUTED TRIS L x%ld. ACKNOWLEDGED AF O SIGNED THIS __,_DAY OF —__ NOTARY INTED NAME,EXPIRA TION DATE V 7119/96 19 _, By THE UNDEPSIGNED PARTIES. — 4 ---. TELL RV OMM NI ATION IN LESSEE BY TITLE ACKN LEDGED AND SIGNED BY rher C K b So >� rHIS DAY OF �LL[c 19 � OTARY moo^ 'G NAMESUSAff RMATE . Notary Mk. we of Texan My corawlabn COOS ^ ortl APRIL 18, 2000 639 DONATION OF ITEMS LOCATED IN OFFICE OF J.P.PRECINCT ONE A Motion was made by Commissioner Belk and seconded by Commissioner Finster to accept the items donated by Margaret Bridges from the office of Don Bridges, deceased that are located in the office of J.P. Pct. One. Commissioners Belk, Finster, Jurek, Floyd and Judge Hartzog all voted in favor. t I ih I�O�4S 04c_0._, A-0 DECLARE AS SALVAGE- COURTHOUSE AIR CONDITIONING SYSTEM A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to declare the courthouse air conditioning system (Inventory #300-0056 , purchased in 1988) as salvage. Commissioners Finster, Floyd, Jurek, Belk and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $229,497.95 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said claims be approved for payment. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $814,315.87 fbeinq $740,317.31 in Hospital bills and $73,998.56 for Indigent Healthcare bills) were presented by the County Treasurer for payment and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Belk that said claims be approved for payment. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. �i HE r� BUDGET AMENDMENTS - DISTRICT ATTORNEY - COUNTY CLERK - BUILDING MAINTENANCE - WASTE MANAGEMENT- SHERIFF- AIRPORT A Motion was made by Commissioner Floyd and seconded by Commissioner Belk that the following Budget Amendments be approved. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor BUDGET AMENDMENT REQUEST To: CalhounCounty Commissioners' Court �` From: IJaL + l �-bL1+.fl,. (Department making this request) Date: 3 19 _Ci -? I request an amendment to the C c q !l� budget for the year following line items in my department: Amendment GL Account # Account Name ---Amount---- Reason ------------- ------------------ ------------------- Clcs-L MAR 3 1 1997 Net change in to for this departm Other remarks/justification: •I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 641 BUDGET AMENDMENT REQUEST To: Cal un County Commissioners' Court • From: ti (Depart en4n t making this request) Date: 3— an q I C I request an amendment to the 117 budget for the year following line items in my department: Amendment GL -Account -#- --- Account -Name Amount --------------------- ------------- q 0I-1!5Q-n-,15I0I u1�ce Net change in total budget for this department is: Other remarks/justification: -------Reason - I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 ME BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: UtLcr y)� Lu (De artment making this request) Date: J"al-97 I request an amendment to the ) budget for the (year) following line items in my department: GL_ACcount_#_ 04.4005 0_151 _[__Account Name `PC F) Gkn/L - 8au., n � C�a1l Net change in total budget for this department is: Other remarks/justification: Amendment ___Amount _______Reason lone I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: IN.//f�� (y �� .. I�� Cl vlG.4 �� 1l lG.w\ • (Department making this request) Date: 3 _ 19 _C1-i I request an amendment to the IC161 ( budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------------ ------1-(------ ------------------- �i 1 � .J'1.1L: G ''• � -I 1v.� �� C� V-` �l�-.1l v`! v� �) .�- P-I W 31 199? Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): n HE BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court • From:��I (Depart ent making this request) Date: -3 `j _C, -i I request an amendment to the VJCJ� budget for the year following line items in my department: GL_Account^#_ -& II`I _Account Name Net change in total budget for this department is: other remarks/justification: Amendment Amount --� -�I Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 145 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 0 ,Ia)otl (Depa tment making this request) Date: I request an amendment to the I 1 -7 budget for the year following line items in my department: GL-Account-#- a5-L-IoGQ-6 50 Account Name Net change in total budget for this department is: other remarks/justification: Amendment --Amount I1y0 Reason • ------------------- • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): BIDS AND PROPOSALS - SHERIFF DEPARTMENT VEHICLES Sheriff Browning returned to the Court to recommend that Arrendale Ford Sales be awarded the bid for two Sheriff Dept. vehicles. A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to accept the • recommendation of Sheriff Browning and award the bid for the two vehicle to Arrendale Ford Sales who was the low bidder. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. THE COURT ADJOURNED. M.• • • • REGULAR APRIL TERM THE STATE OF TEXAS § COUNTY OF CALHOUN § HELD APRIL 14, 1997 BE IT REMEMBERED, that on this the 14th day of April, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - FUEL BIDS The following bids were received for fuel beginning April 16, 1997 and ending May 15, 1997 and after reviewing said bids a Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the low bid of Diebel Oil Co. Commissioners Finster, Floyd, Jurek, Belk and Judge Hartzog all voted in favor. FUEL BZD PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICEIGALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE S o732r X 3800 = $ g PREMIUM UNLEADED GASOLINE $ . $M X 4000 DIESEL FUEL (LOW SULFUR) $ .66 35 X 2500 = S�7 J 7� TOTAL BID PRICE $ ! .5— THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING APRIL 16, AND ENDING MAY 15, 1997. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER ! Q Gli9S' pe L GCis f : tr/:W, ; - A/�1 AUTHORIZED SIGNATURE: TITLE DATE 647 I FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRFCE/GALLON X APPROXIMATE GALLONS/MO. UNLEADED GASOLINE $ .� X 3800 = PREMIUM UNLEADED GASOLINE $ `77 X 4000 = DIESEL FUEL (LOW SULFUR) $ G, X 2500 = TOTAL BID PRICE THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING AND ENDING MAY 15, 1997. NO PRICE CHANGES WILL BE ALLOWED DURING PERIOD. TOTAL • $ d boo $ $ !Z'2 � APRIL 16, THE CONTRACT SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE 4- /Y -S 9 7 ACCEPTANCE OF GIFT FUNDS FOR PURCHASE OF DIALYSIS MACHINES A Motion was made by Commissioner Floyd and seconded by Commissioner Finster to accept gift funds from W. H. Bauer, Sr., in an amount sufficient to purchase eight (8) dialysis machines for Memorial Medical Center. Mr. Bybee and thatpam thisawasat ewere in attendance the recommendation aof the oHospital Board. • Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. ABANDON UTILITY EASEMENT - ALAMO REACH TOWNSITE A Motion was made by Commissioner Belk and seconded by Commissioner Finster to abandon a utility easement in Alamo Beach, said easement being 20' in width and 600 feet long, located in the center of the block between Bay St. and E. Dowling St., situated in the Alamo Beach Townsite, N. Cavasos Survey, A-3, Calhoun County, Texas, as per plat of record in Volume V, Page 01, Deed Records of Calhoun County, Texas, to -wit: Lots 1 through 27 of Block 97. Commissioners Belk, Finster, Jurek, Floyd and Judge Hartzog all voted in favor. SALARY GRIEVANCE COMMITTEE - APPOINTMENT The Court had to select another member of the Salary Grievance Committee as Mary Claiborne chose not to serve. June Lynch's name was drawn. A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to appoint June Lynch to the Salary Grievance Committee. Commissioners Finster, Jurek, Floyd, Belk and Judge Hartzog all voted in favor. RESOLUTION PROCLAIMING NATIONAL COUNTY GOVERNMENT WEER A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to adopt the following Resolution proclaiming National County Government Week the week of April 13-19 1997. Judge Hartzog, Commissioners Floyd, Belk, Finster, and Jurek all voted in favor. 0 649 RESOLUTION National County Government Week April 13 -19s 1997 WHEREAS, county�vvennnrnt traces its roots to the English shirr ofa thousand yeas ago, sming as the citizens loral �govrr nnrrvN voice since its inception; and WHEREAS, when the frderalgoverunre t ryas formed, thr /inmers o/ the Constitution chose to provide states the frredom to n-rair countygowminenes. Subsequently, early state constitutions conceptualized the importaiwe of couutygoverntnrnt and its dual mkie to both the stair and lideral government; and WHERE/IS, dtanges in strrrrtere and greater aummmmy fi out flee states, rising revenues and stronger political acrvuntability have rr,<hnzd in a new eta for co ntygoverntnnrt as they enter the 2 t" rentta y; and WHEREAS, the practice ofdevolrrtion - the slrift of responsibilities and progrnnu lrnm the fideral ked to state and awritygovernmerts - continues to evolve and with than chnrrges mute the possibility of toryagnnd /Inibility. That/lexibilityandger'rater/oral control have been wrlcomrd by countirs as they peewee what is best for c(tizers and the rowniltuities in whidi they live; and WHEREAS, the county will purser key initiatives by seekh`q publir input thrrrrgh the COMMUNITYCOUNTDOWNz000, which is a national armpaigu tr raim public confidence and inavase undest irdii Q about the riles and responsibilitirsof counties; and WHEREAS, rountygovernments have scized opportunities and met challengers in the past. In rerognition o%the leadership, (renovation and vahmble service provided by our nations counths. NOW, THEREFORE, BE iT RESOLVED that the Commissioners' Court of Calhoun Comfy, Texas hrrrby proclaims tlu week of April r3 - tg, tgg7 as NATIONAL COUNTY GOVERNMENT WEEK. Signed and sealed tis tlrc `� tr y ofA .F g� Flowa G. Hartzog, Coun y Judg Calhoun County Texas Leroy Belk, Precinct R i/ Belk, recinct ti i 41 Franklin Jurek, P inct#2 / Attest: (l n Marlene 1?aul, County Clerk H. Flo d, Precinct #3 A4/,z.� Kenneth Finster, Precinct #4 C] GJO BIDS AND PROPOSALS - TRUCKS FOR PCT. 1 AND PCT. 4 A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to authorize the County Auditor to advertise for bids for trucks for Pct. 1 and Pct. 4 to be opened April 30, 1997. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. DECLARE SURPLUS - SRERIFF VEHICLES A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to consider the action of Sheriff Browning as necessitated by public emergency for the 3 sheriff vehicles and authorize the County Auditor to release said titles for the considerations received. Judge Hartzog, Commissioners Floyd, Finster, Jurek and Belk all voted in favor. JUDICIAL DUTIES- OFFICE OF J.P. PCT. 1 A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to amend the order that was passed March 10th and authorize the D.A. to work up an employment contract with J.P. 2 and J.P. 3 for terms and extra pay of $600.00 a month each and to amend the salary order and budget if necessary. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. - DLDIKAUW GJUMAA - DUZA.LrP - o.r.r\:T. i - 9`n?.?.Vrlmno - _T n nrm d - .T D nt"" C - The County Clerk and J.P. Pct. 4 presented their monthly reports for March, the Tax -Assessor Collector, District Clerk and J.P.#5 presented their reports for February, the Sheriff had reports for February and March, J.P. #1 for January, and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said reports be approved. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. �.-r��:u aao:�n nr�ac■�.`YY J1.'Id12lMJ� A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the following Budget Amendments be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. 6`Si BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: q — I 1 _11 I request an amendment to the budget for the year following line items in my department: GL_Account_#- c�1-�15ua-ZQ��q _Account -Name --- Net change in total budget for this department is: Other remarks/justification: Amendment Amount f!s � 15`► Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 :. r ' 652 BUDGET AMENDMENT REQUEST •To: Calhoun County Commissioners' Court From: xa; Cuts 4 4l4kLE% (Dep rtment making this request) Date: L.1 — I I — CI -1 • I request an amendment to the 61CI 1 budget for the year following line items in my department: GL-Account-#- Cj-q0u5--13�� -go s— ---Account Name I�Lbf.(A -(';' k" 4 (J Net change in total budget for this department is: Other remarks/justification: S Amendment ---Amount -------Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: . Date posted to General Ledger account(s): 653 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, court From: (Department making this request) Date: Z/_, / O _ 97 I request an amendment to the budget for the year following line items in my department: Amendment GL Account-#- Account Name --- Amount --- Reason ---- -------------- `v° • Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval,• Date posted to General Ledger account(s): • , DUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court I /� From: C (kid/a-) (Department making this request) Date: If— I (_ , I request an amendment to the budget for the year following line items in my department: • GL-Account-#- Oa- t5d-o-'7ooi Amendment ---Account Name ---Amount I Net change in total budget for this department is: • Other remarks/justification: -Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): ACCOUNTS ALLOWED - COUNTY Claims totaling $536,219.91 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said claims be approved for payment. Judge • Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,601.47 for the Hospital Indigent Health care Fund were vresented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said claims be approved for payment. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. THE COURT RECESSED UNTIL APRIL IS, 1997. 655 REGULAR APRIL TERM THE STATE OF TEXAS § COUNTY OF CALHOUN $ HELD APRIL 18, 1997 BE IT REMEMBERED, that on this the 18th day of April, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - IMMUNOASSAY ANALYZER FOR HOSPITAL The following bid was received for Immunoassay Analyzer from Sanofi Diagnostics Pasteur. Sid McGinnis took the bid and will report back to the Court. A • • 656 SANOFl DIAGNOSTICS PASTEUR, INC. �� nO�' 1000 LAKE HAZELTINE DRIVE CHASKA, MINNESOTA 55318-1084 U.S.A. TEL:Is,slaaealas Memorial Medical Center Invitation to Bid on Immunoassay Analyzer Purchase Price $66,000.00 (HSCA purchasing group)- Terms: Net 30 Days from Date of Invoice. • Reagent Contract: 60 months Reagent Pricing: All reagent kits listed below are 100 tests/kit, except Chlamydia which is 200 tests/kit. 0 Catalo No. Description Tests Per Year Price Per Kit $190.00 $100.00 $181.00 $100.00 33820 33825 33500 33505 ACCESS hTSH Assa ACCESS hTSH Calibrator ACCESS QhCG Assay ACCESS phCG Calibrator 19231 NA 902 NA 34401 34403 34430 ACCESS Chlamydia Assay ACCESS Chiam dia Swabs ACCESS Rubella IgG Assay 964 NA 830 $436.00 $100.00 $333.00 34435 ACCESS Rubella Calibrator NA $125.00 34439 ACCESS Rubella QC NA $150.00 34450 ACCESS Toxo IgG Assay 650 $318.00 34455 34459 33000 33005 ACCESS Toxo IgG Calibrator ACCESS Toxo IgG QC ACCESS B12 Assay ACCESS B12 Calibrator NA NA 862 NA $125.00 $150.00 $204.00 $100.00 33010 33015 ACCESS Folate Assay ACCESS POlate Calibrator 800 NA $204.00 $100.00 33020 ACCESS Ferritin Assay 650 $161.00 33025 ACCESS Ferritin Calibrator NA $100.00 33300 ACCESS CK-MB Assay 2101 $267.00 33305 XC`CESS CK-MB Calibrator NA $25.00 33320 ACCESS Troponin-I Assay 2101 $700.00 33325 ACCESS Troponin-I Calibrator NA $125.00 33329 ACCESS Troponin-I QC NA $150.00 33326 ACCESS Troponin-1 Diluent NA $78.50 Consumables: Catalog No. Description Price Pr ce 81901 Reaction Vessels 81904 Waste Bags $60.00 81907 81906 Wash Buffer Substrate $45.00 $215.00 ACCESS Immunoassav System: Description Purchase Price # 81600: ACCESS Immunoassay System $66,000.00 ACCESS Peripheral Hardware Kit Included ACCESS Printer Kit Included ACCESS Manuals Included ACCESS System Software & Diskettes Included ACCESS C.A.R.E. Kit Included ACCESS power Cord Included Power Conditioner Included fwwicSystems DIAGNp5TIC510aetrar 657 SANOFI DIAGNOSTICS PASTEUR, INC. S n O R �IIOO 1000 LAKE HA2ELTINE DRIVE CHASKA, MINNESOTA 55318-1084 U.S.A. Memorial Medical Center • • TEL: (674)448-4848 - Invitation to Bid on Immunoassay Analyzer -- Training and Service uaaort: _�_____.__.____----- Sanofi will assume responsibility for installation of the ACCESS System at Memorial Medical Center. Sanofi will verify system performance specifications and train customer designated operators to perform system performance specifications and system validation. Training Implementation Outline: A typical installation, training and implementation outline is as follows: Week 1 System installation and Performance Verification (1 day) Week 1 Operator Training, Validation (4 days) Week 2, 3 System Validation (7 days) Week 3 Validation Review and Acceptance (1 day) Sanofi will provide the following service support in the forms of Limited Warranty and Basic Maintenance Contract Condition, ACCESS Immunoassay System Limited Warranty Policy: • Instrument warranty period provides for replacement of defective parts for twelve (12) • months and on -site service (8:00 am to 5:00 pm, five days a week Monday through Friday), with a 24 hour turn -around time from the time the call is received, beginning on the date of installation. • Consumables and supply items are not covered in this warranty. • At Sanofi's option, defective parts will either be repaired, replaced with "like new" refurbished parts, or replaced with a new part. • When the instrument is covered by Warranty or Basic Maintenance Contract, parts used by Memorial Medical Center when repairing the instrument will be replaced at no charge. If the part(s) used by the Memorial Medical Center is designated as "repairable" Technical Service will issued a returned goods authorization (RGA) number and will instruct the Memorial Medical Center to return the part(s) to Sanofi, attention RMR Center. If the part(s) is not received within ten (10) business days, Memorial Medical Center will be invoiced for the list price of the part(s). If Memorial Medical Center chooses not to purchase extended warranty service, defective parts which are designated as "repairable" for a replacement part can be exchanged at the then current exchange price. If Memorial Medical Center requests on -site service, list price will be charged for all parts replaced at the then current labor rate for travel and repair items associated with the call, plus any applicable zone adders. • GerklUS sIenu MAGN TCSVOdrur SANOFI DIAGNOSTICS PASTEUR, INC. 1000 LAKE HAZELTINE DRIVE CHA CH SOTA 56318-1084 U.S,A. TEL: (612KA,)AOINNENNE 48 Memorial Medical Center Invitation to Bid on Immunoassay Analyzer • ACCESS Basic Maintenance Contract: • Unlimited number of on -site service calls per year. 1 LJ Pasteur • All parts required to return the instrument to normal working condition, excludes supply items and consumables. • Two (2) scheduled preventive maintenance calls per year. • On -site response from 8:00 am to 5:00 pm, five (5) days a week (Monday through Friday). • On -site response within 24 hours from the time the call is received. • Includes the Customer Assisted Repair Effort (C.A.R.E.) kit. At no cost to Memorial Medical Center, for a period of twelve (12) months from the Effective Date, Sanofi will service and replace the parts necessary to keep the ACCESS Instrument Package in good working order, including items subject to normal wear, according to our Basic Maintenance agreement. The Basic Maintenance agreement includes service during our local, normal business hours, excluding our designated holidays. Memorial Medical Center will be responsible for the cost to repair any damage to the ACCESS Instrument Package caused by carelessness, abuse or alteration, or by any service performed by unauthorized personnel. Memorial Medical Center has the option to obtain extended warranty service in conformance with the terms of our standard Basic Maintenance agreement. if Memorial Medical Center chooses this option, please contact our service personnel for specific details and related costs. Pricing for the Basic Maintenance agreement for extended warranty service, per HSCA purchasing group agreement, will be $10,800.00 per year per system. LIS Interface: Sanofi agrees to reimburse Memorial Medical Center in product for the LIS Interface, up to a total dollar amount of $7,100.00, for use with the ACCESS System, provided, however, that Memorial Medical Center has attained the committed dollar and test amounts. Sanofi is responsible for reimbursement only of the interface. Memorial Medical Center is responsible for ongoing service and maintenance of the interface. Gerr(ic NAGNO50C5 Jtuetrnr 659 Health Services Corporation of America Sanofi Diagnostics Pasteur HSCA Letter of Commitment to Contract Memorial Medical Center Facility Name 815 N. Virginia, P.O. Box 25 Address Port Lavaca TX 77979 Q+tY state yip __512-552-0280 Telephone FAX Ea'eedve Date The facility named above hereby agrees that all purchases by this facility of Sanofi Diagnostics Pasteur (SDP) products listed in Exhibit I will be made under the contract between Health Services Corporation of America (HSCA) and SDP. • We agree to forfeit access to all other group contracts which cover SDP products. In return, we become eligible to participate in the HSCA/SDP contract with full access to contract pricing and terms according to the provisions of the contract. Products we anticipate purchasing via the HSCA/SDP contract: 0 ACCESS Q ACCESS Reagents Authorized Signature Print Name and Tide Copy to: Corporate Accounts Department Sanofi Diagnostics Pasteur 1000 Lake Hazeltine Drive Chaska, MN 55318 And Commitment Forms Coordinator Health Services Corporation of America P.O. Box ] 689 Cape Girardeau, MO 63702-1689 CHANGE NAME OF ROAD IN MATSON ADDITION A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to change the name of Ave. A West in Matson Addn. in Pct. #4 to Hall Road. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. WEST SIDE NAVIGATION DISTRICT - ANNUAL REPORT Walter Pilgram presented his annual report. James Houlihan also gave a detailed report to the Court. A Motion was • made by Commissioner Finster and seconded by Commissioner Floyd to accept the Annual Report of West Side Navigation District. Commissioners Finster, Floyd, Belk and Jurek and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - IMMUNOASSAY ANALYZER FOR_HOSPITAL A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to accept the bid of Sanofi Diagnostics for an Immunoassay Analyzer for Memorial Medical Center in the amount of $$66,000.0o on the recommendation of the hospital. Commissioners Floyd, Belk, Finster and Jurek all voted in favor. APPROVAL OF MINUTES A Motion was made by Judge Hartzog and seconded by Commissioner Jurek that the minutes of the January 31, February 10, February 14, 1997 be approved. Judge Hartzog Commissioners Jurek, Belk, Finster and Floyd all voted in favor. Howard G. Hartzog, H. F • County Judge Commiossioner, Pct. 3 Leroy Be , Commissioner, Pct 1 ran in Jure Commissioner, Pct. 2 Kennet Finster Commissioner, Pct. 4 Mar ene Pau County Clerk CALHOUN COUNTY LOCAL PARR RECREATION & OPEN SPACE PLAN Linda Hetzel presented the Local Park, Recreation and Open Space Plan to the Court. A Motion was made by Commissioner Jurek and seconded by Judge Hartzog to adopt the Calhoun County Local Park, Recreation and Open Space Master Plan as presented. Commissioners Jurek, Belk, Finster, Floyd and Judge Hartzog all voted in favor. . A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to adopt the following Resolution to Adopt the Calhoun County Local Park, Recreation and Open Space Master Plan. Judge Hartzog, Commissioners Jurek, Belk, Finster and Floyd all voted in favor. 6b1 Resolution to acknowledge receipt of, and the adoption of the Calhoun County Local Park, Recreation and Open Space • Master Plan as prepared by the Calhoun County Local Park, Recreation and Open Space Master Plan citizens advisory committee appointed by the Calhoun County Commissioners Court on September 27 and October 14, 1996. WHEREAS, the Texas Parks and Wildlife Department, Grants -in -Aid Branch established a new Texas Recreation Park Account Program Procedural Guide in September 1994; and WHEREAS, the Texas Recreational -Parks Account Program Procedural Guide urges all applicants desiring to receive a grant funded under the Texas Parks and Wildlife Recreation Parks Account Program to have an approved Local Park, Recreation, and Open Space Master Plan; and WHEREAS, the Calhoun County Commissioners Court did on September 27, 1996 and October 14, 1996 appoint a Local Park, Recreation, and Open Space Master Plan Committee, a citizens advisory committee, and the Committee has completed said plan, and made certain recommendations for implementing said plan; NOW, THEREFORE, LET IT BE RESOLVED that the Calhoun County Commissioners Court does adopt the Calhoun County Local Park, Recreation and Open Space Master Plan as presented by the • Local Park, Recreation and Open Space Master Plan Committee for the purpose of planning current and future indoor and outdoor recreational needs for Calhoun County. INTRODUCED, READ AND PASSED by the affirmative vote of the Calhoun County Commissioners Court on the 1 Sth day of April 1997. ATTEST: Calhoun County Clerk Marlene Paul • 662 A Motion was made by Commissioner Belk and seconded by Commissioner Finster that the following Resolution be adopted. Commissioners Belk, Finster, Floyd, Jurek and Judge Hartzog all voted in favor. RESOLUTION • A RESOLUTION OF THE COMMISSIONERS' COURT OF CALHOUN COUNTY, TEXAS, AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE COMMUNITY DEVELOPMENT FUND; AND AUTHORIZING THE COUNTY JUDGE TO ACT AS THE COUNTY'S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE COUNTY'S PARTICIPATION IN THE COMMUNITY DEVELOPMENT PROGRAM. WHEREAS, the Commissioners' Court of Calhoun County desires to develop a viable urban community, including decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low/moderate income; and WHEREAS, certain conditions exist which represent a threat to the public health and safety; and WHEREAS, it is necessary and in the best interests of Calhoun County to apply for funding under the 1997-1998 Texas Community Development Program for the Alamo Beach Community; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS' COURT OF CALHOUN COUNTY, TEXAS: 1. That a Texas Community Development Program application for the Community Development Fund is hereby authorized to be filed on behalf of the County with the Texas Department of Housing and Community Affairs. .2. That the County's application be placed in competition for funding under the Community Development Fund. 3. That the application be for $250,000,00 of grant funds to carry out first-time wastewater system services in the Alamo Beach Community (project area). 4. That the Commissioners' Court directs and designates the County Judge as the County's Chief Executive Officer and Authorized Representative to act in all matters in connection with this application and the County's participation in the Texas Community Development Program. S. That it further be stated that the Calhoun County is committing $12.500 from its General Fund as a cash contribution toward the construction, engineering and/or administrative activities of this wastewater system improvements project. PASSED and APPROVED this 18th day of ri , 1997. ATTEST i,amoun W.ounry, texas Marlene Paul, County Clerk, Calhoun County, Texas THE COURT RECESSED FOR LUNCH. 663 J.P.PCT. NO. 5 J P. PCT. NO. 3 - MONTHLY REPORTS FOR MARCH J.P. Pct. No. 5 and J.P.Pct. No. 3 presented their monthly reports and after reading and verifying same, a Motion was made by Judge Pro_ Tem Finster and seconded by Commissioner Jurek that said reports be approved. Judge Pro-Tem Finster Commissioners Jurek, Belk, and Floyd all voted in favor. PUBLIC HEARING-- TO AMEND 1997 COUNTY BUDGET Judge Pro-Tem Finster declared the Public Hearing open at • 1:39 P.M. As there was no one present to speak concerning the 1997 Budget, the Public Hearing was closed at 1:41 P.M. A Motion was made by Commissioner Floyd and seconded by Commissioner Belk that the following Budget Amendments be approved. Commissioners Floyd, Belk, Jurek and Judge Pro-tem Finster all voted in favor. BUDGET AMENDMENT REQUEST To:. Calhoun County Commissioners' Court _'1L From: Hig}uay Patrol (Department making this request) Date: 3/24/97 I request an amendment to the 1997 budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason Color New 01 4560 7001 Capital Outlay 933 Chair $270, Scanner $663 O1 4560 5101 General Office Supplies -270 O1 4560 6531 Cavuter Maintenance -663 Net change in total budget for this department is: Other remarks/justification: $ 0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 7 M 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: � O-V Ad �� (Department making this request) Date: -�__ 3—C{ l I request an amendment to the —M budget for the year following line items in my department: Amendment GL Account Account Name ---Amount- ------------- ------------ --- Fil-I��dJ� 1O�L-c ►�5m Net change in total budget for this department is: Other remarks/justification: Reason ._ J-s I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 665 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Q. Li (Depart ent making this request) Date: 3 + �1 I request an amendment to the budget for the year following line items in my department: GL-Account-#- eU� Amendment Account Name Amount 1{Q Net change in total budget for this department is: other remarks/justification: 3 • - -----Reason --- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): M BU DGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the ff1'i7 budget for the year following line items in my department: GL_Account_#_ 1 fil� 151�-�C�01 • Amendment ___Account -Name .Amount /�oy____ Net change in total budget for this department is: Other remarks/justification: yrJ Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' court approval: • Date posted to General Ledger account(s): r J BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Pa, � "/ ! � D-,( (Department making this request) Date: (A I t - C, I I request an amendment to the Fal budget for the year following line items in my department: Amendment GL Account # ---Account Name ---Amount- - ------------- ------ Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: -v Date of Commissioners' Court approval: Date posted to General Ledger account(s): • = lS1 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court • From: Criminal District Attorney's Office (Department making this request) Date: April 15, 1997 I request an amendment to the 1997 budget for the year following line items in my department: Amendment GL -Account -#---- Account -Name - Amount---- - Reason To --------------------- buy new printer for 01-25-05-7101 Computer Equipment + $1,500.00 Cindy Clark S 1�C�/IQN.Cv 4 5 ou. G� Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be apended as requested unti Commissioners' Court approval is obtai ed" ' Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 669 BUDGET AMENDMENT REQUEST To: Calhoun County Commisss�ionersI Court From: (Department making this request) Date: C) _I ( -I I request an amendment to the ICf J budget for the year following line items in my department: ^^GL-Account #- GI Amendment Account Name Amount rtjw�w& e l Q 6 Net change in total budget for this department is: Other remarks/justification: is Reason ----y--------------- �/)-fit AI, Nti-�- cc: I\, I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • I �' BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court From: Ou-J- IA -C �c — (Department making this request) Date: q _ 11— qI I request an amendment to the )q 6 1 budget for the year following line items in my department: GL -Account -#- - -Account -Name ------------------ • Net change in total budget for this department is: other remarks/justification: Amendment --Amount J -------Reason CUto-dt t AN 18 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: . Date posted to General Ledger account(s): 671 Presiding Judge Michael M. Fticke Calhoun County Court At Law \� 211 South Ann Street • Port Lavaca, Texas 77979 • (512) 553-4640 R E E:IVED APR 0$ 1397 April 3, 1997 Har(zog Calhoun County Judge Judge Howard Hartzog County Judge 211 S. Ann Street Port Lavaca, Texas 77979 In re: Attorney's fees - expert witnesses Dear Judge Hartzog, The Department of Human Resources plus C.P.S. has four our five cases pending in which it has become necessary to appoint attorney ad litems for children and non -attending parents. The attorneys need expert witness guidance in order to satisfy their duty to properly defend the best interest of the children and the compliance of legal requirements for non -attending parents. Each of these cases is going to be tried before a jury. I anticipate the cost of each case will be in the neighborhood of $5,000. which will increase my budgetary needs for attorneys and psychiatric services to a total of $30,000 to $35,000 (including the $16.500 already appropriated). I am hoping that my budget can be amended to meet these unexpected expenditures. Michael M. Fricke N1MF/ tkd i 9 672 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court r From: t?.!'✓Vl P /J (Department making this request) Date: 4 _ ) B-971 • I request an amendment to the 11gTl budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason ---------------- ---------------------------- ------------------- o Ga Za- rIR60 osl e rg, 1063,00 Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 673 A Motion was made by Judge Pro-Tem Finster and seconded by Commissioner Jurek to authorize the County Judge or Judge Pro-Tem to sign the contract with Judge Noska and Judge Duckett for $600.00 per month each as stated in the following contracts, plus an additional amount for executing the contract. Judge Pro-Tem Finster, Commissioners Jurek, Floyd and Belk all voted in favor. EMPLOYMENT COMPENSATION CONTRACT HOWARD G. HARTZOG, County Judge of Calhoun County, Texas, herein referred to as Employer, hereby employs JAMES DUCKETT, Justice of the Peace, Precinct Two, of Port Lavaca, Calhoun County, Texas, herein referred to as Employee, to serve and to perform the duties of Justice of the Peace, Precinct One. Employee hereby agrees to abide by the rules and regulations of the Calhoun County Employee Policy and Procedures Manual. The duties to be performed of Justice of the Peace, Precinct "One, may be divided equally between employee and Justice of the Peace, Precinct Three. This contract shall not impair the authority and discretion of Employee to transfer or assign cases in Justice of the Peace, Precinct One. If this contract conflicts with any rules of court procedure, such rules shall have priority over this contract and such terms of this contract shall be void as applicable to said rules. It is further agreed that in addition to his current annual salary paid to him by Calhoun County, Employee shall be paid the sum of SIX HUNDRED AND N0/100 DOLLARS ($600.00) per month, payable in the usual manner as prescribed by the County Treasurer, while Employee is employed by Employer, beginning April 15, 1997. In consideration for the execution of this contract, Employee shall receive a sum equal stated above for the period from to the amount to April CJ • 0 if 4 [7 14, 1997. This contract shall be in effect from the 15th day of April, 1997, and shall remain in effect until a successor is appointed or elected to the office of Justice of the Peace, Precinct One, or it is terminated by either party at any time at will upon written notice to the other party. SIGNED this 21st day of April, 1997. Howarl G. Hartzog, Calhoun County Judge for Calhoun County, Texas • 0 James Duc ett, Justice of the Peace, Pct. 2, Employee 6175 EMPLOYMENT COMPENSATION CONTRACT HOWARD G. HARTZOG, County Judge of Calhoun County, Texas, herein referred to as Employer, hereby employs Gary Noska, Justice of the Peace, Precinct Three, of Port Lavaca, Calhoun County, Texas, herein referred to as Employee, to serve and to perform the duties of Justice of the Peace, Precinct One. Employee hereby agrees to abide by the rules and regulations of the Calhoun County Employee Policy and Procedures Manual. The duties to be performed of Justice of the Peace, Precinct One, may be divided equally between employee and Justice of the Peace, Precinct Two. This contract shall not impair the authority and discretion of • Employee to transfer or assign cases in Justice of the Peace, Precinct One. If this contract conflicts with any rules of court procedure, such rules shall have priority over this contract and such terms of this contract shall be void as applicable to said rules. It is further agreed that in addition to his current annual salary paid to him by Calhoun County, Employee shall be paid the sum of SIX HUNDRED AND NO/100 DOLLARS ($600.00) per month, payable in the usual manner as prescribed by the County Treasurer, while Employee is employed by Employer, beginning April 15, 1997. In consideration for the execution of this contract, Employee shall receive a sum equal to the amount stated above for the period from to April 0 676 U 14, 1997. This contract shall be in effect from the 15th day of April, 1997, and shall remain in effect until a successor is appointed or elected to the office of Justice of the Peace, Precinct One, or it is terminated by either party at any time at will upon written notice to the other party. SIGNED this 21st day of April, 1997. Howard G. Hartzog, Calhoun County Judge for Calhoun County, Texas I• Gary Nos a, Justice of the Peace, Pct. 3, Employee 677 BUDGET AMENDMENT - SHERIFF A Motion was made by Commissioner Floyd and seconded by Commissioner Belk to approve the following Budget Amendment. Commissioners Floyd, Belk, Jurek and Judge Pro-Tem Finster all voted -in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: -S4n��!� (Department making this request) Date: _ .11 ►1 I request an amendment to the Its budget for the year following line items in my department: Amendment GL Account Account Name Amount Reason __ ___1 ____ cl. y0-%930 7UC�QJ1 i Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners` Court approval: Date posted to General Ledger account(s): COUNTY TREASURER'S MONTHLY AND QUARTERLY REPORTS The County Treasurer presented her Monthly report for March, 1997 and her Quarterly report through March, 1997, and after reading and verifying same, a Motion was made by Judge Pro-Tem Finster and seconded by Commissioner Floyd that said reports be approved.Judge Pro-Tem Finster, Commissioners Floyd, Belk and Jurek all voted in favor. is 7 55 CALHOUN COUNTY, TEXAS STATEMENT OF BALANCES i 0 Balance Balance I/1/97 Receipts Diaburseacnts 3131/97 General Road E Bridge General $932.825 96,395,892 11,908,116 15.418,601 Road A Bridge Precinct 1 143,161 203,967 202,891 59,891 188,843 58,051 157,209 205,807 Road A Bridge Precinct 2 61,445 86,476 54,211 113,712 Road A Bridge Precinct 3 329,931 43,782 59,386 314,327 Road A Bridge Precinct 4 369,658 130,775 211,143 289,290 FN-Lateral Road Hwy 87IFN 10" 72,218 543,575 172,283 443,510 Road Maintenance Pr,,Imt 1 399,820 65,518 5,174 847 0 404,994 Road Maintenance Precinct 4 13,132 173 0 0 66.365 Lateral Road Precinct 1 3,684 44 0 13,305 Lateral Road Precinct 2 3,684 44 0 3,728 Lateral Road Precinct 3 3,6a4 44 0 3,728 Lateral Road Precinct 4 3,702 44 0 3,728 Flood Control Precinct 1 88,577 1,146 396 3,746 89,327 Flood Central Precinct 2 1,203 15 0 Flood Control Precinct 3 16,803 2f8 1,218 Flood Control Precinct 4 1,566 22 0 17,021 Airport Maintenance 15,168 30,432 0 5,964 1, 588 39,636 Low Library Library Gift Nemorial 752 3,155 1,855 275 2,332 Fine 6 Costs Holding 55,492 722 37,654 113 23,467 3,764 69,679 Justice of Peace Pot 2 Escrow 655 0 545 Ila Donations Grants 43,744 1,253 2,173 42,824 Records Management -Canty Clerk 41,568 41,903 14,739 6,650 8,793 3,227 41,514 45,326 Records NMI. L Preservation 5,536 576 0 Courthouse Security 27,535 2,150 0 6,112 29,685 Juvenile Probation District Court - laprest Jury 46,370 104,871 31,151 122,090 County Court - Imprest Jury 7,101 1,379 Z,209 2,367 1,956 1,956 2,360 1,790 Excess Sales Tax - Debt Service 126,971 1,509 15,750 112,730 Excess Sales Tax gave" 132,490 1,716 0 134,2G6 Sheriff Forfeited Property 152 0 Capital Pro)-otivia goat Ram 50,111 38,I25 0 49,441 152 38,795 Capital Pro)-Seadrfft Boat Reap/Perk 100,000 0 0 100,000 Capital Project-Choc. Bayou Park 29,964 4,689 1Z,270 19,583 Capital Project -Beach Sever 12,500 1,040 1,020 12,520 Library Cart. of Oblig. Int, t Skg• 13,395 59-,620 55,386 17,629 Gen. Oblig. Bonds int. 1 Skg. 61,896 360,901 333,165 89,632 Gen. Oblig. Ref, Bond, Int, t Skg. 9,956 151,097 80,553 80.500 Tax Anticipation Notes Ca aIrmtlon 3,273,026 39,878 41,140 3,211,764 Tax Anticipation Notes Int. 6 Skg. 67,385 1,432 0 68,817 ComanitY Development 0 138,875 138,875 0 Comnnity Development it 0 16,575 16,575 0 Hospital Operating 3,357,353 3,830,513 3,440,988 3,746,878 Hospital EMS Sinking 51,858 218 52.076 0 Hospital Memorial 9,468 116 0 9,584 Indigent Healthcare 296 ___________ 249,603 __________ 175,384 ____.__---- 74,515 Total$ $10,318.763 $12,567,640 --------- __ __________ ___________ S7,144,672 115,741,731 ___------ _ -------- - We the undersigned County Judge and Commissioners in alai for Calhoun County, Texas hereby certify that we have this date made an examination of th County Treasurers quarterly reix,rl:, filed with us on this �tday of.Ct_, 1997, and have found the same o be correct ai�i in due o-�---rdcr- 199NESS OUR IVINOS, officially, this 1_2 t_ day of II-�� 6rrss+ ` a19 Ceroy Belk f Cannl sioner Precinc- No, 1 Franklin Jurek Comnissioner Precinct No, 2 Cannissioner Precinct No. 3 Kenneth W, FInster Comnissi.oner Precinct Mo. 4 SWORN TO AND SUBSCRIBED BEFORE Ir, County Judge, and County Cotrmissioners of sti'' salhQUq County, each respectively, on this . h day of (� (�I , 1997. BEFORE ME, the undersigned authority on this day personally appeared Sharron I'ktrek;'County Treasurer of Calhoun County, says that the within and foregoing report is true and correct. FII.,ED FOR RECORD Tull recorded this er, G 79 ACCOUNTS ALLOWED - COUNTY Claims totaling $118,884.61 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Judge Pro- Tem Finster that said claims be approved for payment. Commissioners Floyd, Belk, Jurek and Judge Pro-Tem Finster all voted in favor. GENERAL DISCUSSION OF COUNTY MATTERS Billy Ray Zwerschke, Floodplain Administrator, appeared before the Court to inform them of the problems concerning the J. T. Marshall Proposed Hog Bayou Subdivision which is located in a floodplain. No action was taken by the Court. THE COURT ADJOURNED. SPECIAL APRIL TERM THE STATE OF TEXAS $ S COUNTY OF CALHOUN $ HELD APRIL 30, 1997 BE IT REMEMBERED, that on this the 30th day of April, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l (ABSENT) Franklin Jurek Commissioner,Pct.2 (ABSENT) H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Shirley Foester Deputy County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES A Motion was made by Commissioner Belk and seconded by Judge Hartzog that the minutes of Commissioner's Court for February'. 28th, March loth, 14th and 31st and April 14th, 1997 be approved. Commissioners Belk, Finster and Judge Hartzog all voted in favor. Howard G. Hartzog, County Judge Lonmmx :B=er, Pct 1 Franklin Jure Commissioner, Pct. 2 H. Floyd Commissioner, Pct. 3 K—enneth Finster Commissioner, Pct. 4 Marlene Pau County Clerk • 0 (;So 0, `r u BIDS AND PROPOSALS - PICK-UP TRUCK FOR PCT. 1 AND 4 The following bids were received for Pick-up Trucks for Precincts 1 and 4. Commissioners Belk and Finster are to study bids and report back to the court. SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #1 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 131.51' 03 3) MINIMUM GVW RATE 7200 LB. 000 4) V-8 ENGINE MINIMUM OF 5.7 LITER 7 �L �'9 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS / I 12) POSITIVE TRACK REAR END 3 �7 /�I)l(�� ljLfrp 13) FULL SIZE SPARE TIRE JJ// 14) HEAVY DUTY REAR BUMPER 5t-o lb rr� 15 ) EXTENDED RANGE FUEL TANK(S) _Jt1Fj-L Wia, 1AVK5 16) COLOR RESTRICTION - BODY - WHITE BID PRICE WITHOUT TRADE-IN: $ BID PRICE WITH TRADE-IN: $ l`i41�3/?5 (TRADE-IN: 1929 GMC PICKUP TRUCK) DELIVERY DATE: 3O .fib y "/ j BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. 6811 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BIDD ACCEPTED. NAME: Po ywt 6-ff' ()rvl tcc ADDRESS: l eoI ff VI�f 6,„v'r( CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE:..QK05 ►vyjMA&a 0 ,� • 9 SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #1 di) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE L2 MINIMUM WHEEL BASE OF 131.5" ys) MINIMUM GVW RATE 7200 LB. ✓✓/) V-8 ENGINE MINIMUM OF 5.7 LITER /�-'^ AUTOMATIC TRANSMISSION �01 AM/FM RADIO POWER STEERING 8) POWER BRAKES y`,9) HEAVY DUTY BENCH SEAT v3'0) FACTORY AIR CONDITIONING AND HEATING UNIT ✓/11) STANDARD MIRRORS l ) POSITIVE TRACK REAR END ("-" FULL SIZE SPARE TIRE HEAVY DUTY REAR BUMPER V 5) EXTENDED RANGE FUEL TANK(Sj 16) COLOR RESTRICTION - BODY - WHITE --7 BID PRICE WITHOUT TRADE-IN: BID PRICE WITH TRADE-IN: (TRADE-IN: 19S9/JGMC PICKUP TRUCK) DELIVERY DATE: s t T -11 BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLES) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. • �� THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. • DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: LemmAmb "rL T7x� ADDRESS: CITY, STATE, ZIP: Vlc6r{a- TV Z1116(4 AUTHORIZED SIGNATURE: TITLE:Plt-} MmC !A! r 0 i 0 SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #1 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 131.5" 3) MINIMUM GVW RATE 7200 LB. 4) V-8 ENGINE MINIMUM OF 5.7 LITER 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) POSITIVE TRACK REAR END 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 15) EXTENDED RANGE FUEL TANK(S) 16) COLOR RESTRICTION - BODY - WHITE BID PRICE WITHOUT TRADE-IN: $ BID PRICE WITH TRADE-IN: $ (TRADE-IN: 1989 GMC PICKUP T/RUCKN. DELIVERY DATE �(7 C 6 O �d g0 oQ41 s BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLES) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. G THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME:_MA,g5(lALL�- 19o7° ADDRESS: / f G -S)1' 6Ad1A/A \.t CITY, STATE, ZIP: ro,Q-r LAMcA 1 AUTHORIZED SIGNATURE: n ct�c TITLE: �l9 GCS /l'?c �5 V�oN (�f If 6 vie Vr' A W is es 6dcl-l1.?5 W e 3.eT T/2 Tom. rsq? Vel,4cAs- t� td v-,Q `<<-0 C SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #1 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 131.5" 3) MINIMUM GVW RATE 7200 LB. 4) V-8 ENGINE MINIMUM OF 5.7 LITER 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) POSITIVE TRACK REAR END 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 15) EXTENDED RANGE FUEL TANK(S) 16) COLOR RESTRICTION - BODY - WHITE BID PRICE WITHOUT TRADE-IN: BID PRICE WITH TRADE-IN: (TRADE-IN: 1989 GMC PICKUP TRUCK) DELIVERY DATE: AID— /aa na.,<r RE aed"'Gep BBfo"'E a3-97 $ 9 E43 s19/3 oQ Y eA-e- C v BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. r THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: AAa C t%Nb / ,872E ADDRESS: i3QA -45y CITY, STATE, ZIP: AUTHORIZED SIGNATURE TITLE: 9 0 yrf SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #1 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 131.51' 3) MINIMUM GVW RATE 7200 LB. 4) V-8 ENGINE MINIMUM OF 5.7 LITER 5) AUTOMATIC TRANSMISSION 6) '�tj AM/ FM RADIO �- kJ( ��j e� 'e 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) POSITIVE TRACK REAR END • 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 15 ) EXTENDED RANGE FUEL TANK(S) 16) COLOR RESTRICTION - BODY - WHITE (BID PRICE WITHOUT TRADE-IN: $ BID PRICE WITH TRADE-IN: (TRADE-IN: 1989 GMC PICKUP TRUCK) DELIVERY DATE: Ty. f>4prjL^ 3 tpS f BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ie�}W\ �nl�2C ak"role-' - ADDRESS: CITY, STATE, ZIP: te&CSe4, (`r� ZSZi2.i AUTHORIZED SIGNATURE: TITLE: 0 i C,90 SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #1 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 13-Y. / .33. 3) MINIMUM GVW RATE '17�0 LB. 0" " c'�' 4) V-8 ENGINE MINIMUM OF _5- - ITER $ % e `- 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) PO D 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 3,Ss' .Pe ce4'e 4x4�e 15) EXTENDED RANGE FUEL TANK(S) 16) COLOR RESTRICTION - BODY - WHITE BID PRICE WITHOUT TRADE-IN: $ BID PRICE WITH TRADE-IN: $ (TRADE-IN: 1989 GMC PICKUP TRUCK) DELIVERY DATE: 19,>- /oA/yrj BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. Rl ,.o, THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ADDRESS: /fop/ CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE• T 0 • SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #1 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 131.5" 3) MINIMUM GVW RATE 7200 LB. / 4) V-8 ENGINE MINIMUM OF 5.7/LITER 5) AUTOMATIC TRANSMISSION J 6 AM FM RADI / O 7) POWER STEERING / 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT + / 10) FACTORY AIR CONDITI.ONING AND HEATING UNIT / 11) STANDARD MIRRORS 12) POSITIVE TRACK REAR END/ • 13) FULL SIZE SPARE TIRE J 14) HEAVY DUTY REAR BUMPER 15) EXTENDED RANGE FUEL TANK(S) 16) COLOR RESTRICTION - BODY - WHITE BID PRICE WITHOUT TRADE-IN: $ ��/ 60r, Z/ID BID PRICE WITH TRADE-IN: $ (TRADE-IN: 1989 GMC PICKUP TRUCK) DELIVERY DATE: i�tl/"/^/ !U ,lbw AGlzI4_ �D BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE • OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. • THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY • THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. Da=vtof ADDRESS: 1 DO0 Gr/ 1 -v CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: Fk-c-w- ~2-6,9 • • L_I SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #4 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 131.5" 3) MINIMUM GVW RATE 7200 LB 4) V-8 ENGINE MINIMUM OF 5.7 LITER 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT I 10) FACTORY AIR CONDITIONING AND HEATING UNIT • 11) STANDARD MIRRORS 12) POSITIVE TRACK REAR END 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 15) EXTENDED RANGE FUEL TANK(S) 16) COLOR RESTRICTION - BODY - PREFERABLY DARK BID PRICE: $ DELIVERY DATE: 41 �l (o r Fo a,,S BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK _ NECESSARY FOR TITLE APPLICATION. 695 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE • PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: /Jo ADDRESS: � /M CITY, STATE, ZIP: P AUTHORIZED SIGNATURE:_ TITLE: 5'X F fi14c dead I(Nx -F,,, 6'^der1t(�c <5 Uf�d� us Sb /1 k-)` 13As;s • Moo • SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #4 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 131.51' 3) MINIMUM GVW RATE 7200 LB. 4) V-8 ENGINE MINIMUM OF 5.7 LITER 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS • 12) POSITIVE TRACK REAR END/L�M(J'e-q S/p 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 15) EXTENDED RANGE FUEL TANK(S) 16) COLOR RESTRICTION - BODY - PREFERABLY DARK BID PRICE: DELIVERY DATE: {�Yft// jP (JAyy ffF BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. m THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ,ffiGKSDA/ alit 1144V7-df4 ADDRESS: /Dap CITY, STATE, ZIP: 5- /�� 5f�r�a� l Y % -75Va3 AUTHORIZED SIGNATURE: TITLE• `ldcv' • m• 0 SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #4 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 131.51' 3) MINIMUM GVW RATE 7200 LB. 4) V-8 ENGINE MINIMUM OF 5.7 LITER 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO- w /CA5sJe 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) POSITIVE TRACK REAR END 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 15) EXTENDED RANGE FUEL TANK S) �Ais 16) COLOR RESTRICTION - BODY - PREFERABLY DARK-Wk4q_ 14 BID PRICE: _��+c2a DELIVERY DATE: 3-S UAJ5 BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: kat, &&ker C.\zVLoke. ADDRESS: ZaQO Q&6weC PVWg CITY, STATE, ZIP: AUTHORIZED SI TITLE: • 700 0 0 SPECIFICATIONS 6 PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK FOR CAL}IpUN COUNTY PRECINCT #4 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 131.51' 3) MINIMUM GVW RATE 7200 LB. 4) V-8 ENGINE MINIMUM OF 5.7 LITER 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) POSITIVE TRACK REAR END 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 15) EXTENDED RANGE FUEL TANK(S) 16) COLOR RESTRICTION - BODY - PREFERABLY DARK BID PRICE: $ DELIVERY DATE: BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLE(S) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. im THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE • TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ADDRESS: Li O(c N. %\iAUARQU CITY, AUTHOR TITLE: 702 • SPECIFICATIONS & PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #4 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 131.51' 3) MINIMUM GVW RATE 7200 LB. 4) V-8 ENGINE MINIMUM OF 5.7 LITER 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) POSITIVE TRACK REAR END • 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 15) EXTENDED RANGE FUEL TANK(S) 16) COLOR RESTRICTION - BODY - PREFERABLY DARK 1 BID PRICE: $ f DELIVERY DATE: D-/a70 NWST 8i~ OKcr6X BeAe6R ,So23-q7 niod�z ye,Ie CoTOFg BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLES) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE • APPLICATION. 703 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE • TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: ADDRESS: `jj 30/ SDU Y 2N �6� CITY, STATE, ZIP: AUTHORIZED S TITLE: • 0 704 0 SPECIFICATIONS 6 PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #4 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF /3?,�-' 3) MINIMUM GVW RATE 7-2 LB. jo 6 00 Z4 - 4) V-8 ENGINE MINIMUM OF -5-T-LITER s 0 L 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT • 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) FD§ TTTVF mrDnr.r noao END 3•�s ��c1 Z�r'C '/(J Xzt-- 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 15) EXTENDED RANGE FUEL TANK(S) 16) COLOR RESTRICTION - BODY -' BID PRICE: $ op DELIVERY DATE: BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLES) HAS TAKEN DELIVERY, INSPECTED THE • VEHICLE (S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK _ NECESSARY FOR TITLE APPLICATION. 0 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE • TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: /�i%}Nac /�A2�L`•v4L✓ �%Lcci�Ps z ADDRESS:-1601 C ire .-./ CITY, STATE, ZIP: AUTHORIZED SIGNATURE:��, v r TITLE: • 706 • SPECIFICATIONS 6 PROPOSAL FOR ONE NEW 1997 PICKUP TRUCK FOR CALHOUN COUNTY PRECINCT #4 1) NEW 1997 MODEL 3/4 TON PICKUP WITH LONG WHEEL BASE 2) MINIMUM WHEEL BASE OF 131.5" 133 3) MINIMUM GVW RATE 7200 LB. Ow 4) V-8 ENGINE MINIMUM OF 5.7 LITER 1,61- V'8 5) AUTOMATIC TRANSMISSION 6) AM/FM RADIO 7) POWER STEERING 8) POWER BRAKES 9) HEAVY DUTY BENCH SEAT 10) FACTORY AIR CONDITIONING AND HEATING UNIT 11) STANDARD MIRRORS 12) POSITIVE TRACK REAR END V.4 UmIT'oD SUD 13) FULL SIZE SPARE TIRE 14) HEAVY DUTY REAR BUMPER 5avfi 15) EXTENDED RANGE FUEL TANKS) PUA-t- W- %A�iCs 16) COLOR RESTRICTION - BODY - PREFERABLY DARK BID PRICE: $-10, ��%L DELIVERY DATE: JUL-V aj0, 1117 BID PRICE MUST INCLUDE ALL TITLES, LICENSE, DOCUMENTARY FEES, STATE INSPECTION, AND ANY OTHER FEES. NO PAYMENT ON THIS BID WILL BE PROCESSED UNTIL THE FOLLOWING CONDITIONS HAVE BEEN MET: 1. THE COUNTY OFFICIAL/DEPARTMENT HEAD RESPONSIBLE FOR THE VEHICLES) HAS TAKEN DELIVERY, INSPECTED THE VEHICLE(S), AND NOTIFIED THE COUNTY AUDITOR'S OFFICE OF SATISFACTORY INSPECTION. 2. BIDDER HAS DELIVERED TO THE COUNTY AUDITOR'S OFFICE AN INVOICE AND ALL PAPERWORK NECESSARY FOR TITLE APPLICATION. 707 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. DELIVERY OF THE VEHICLE MUST BE MADE WITHIN 60 DAYS FROM . BID ACCEPTANCE DATE. FAILURE TO DELIVER THE VEHICLE BY THE REQUIRED TIME MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. NAME: NC . ADDRESS: 1�)0I WT 1j/ goyifr CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: C-00,&6- 0 m 0 1 1 u MEMORIAL MEDICAL CENTER — PURCHASE OF COLONOSCOPE A Motion was made by Commissioner Belk and seconded by Commissioner Finster to approve the purchase of an Olympus Video Colonoscope as a single source item for the hosVital in the amount of $13,000.00 and to approve the trade-in of the surplus scoVe, at the request of Mr. Bybee and Sid McGinnis. Commissioners Belk, Finster, and Judge Hartzog all voted in favor. INTERLOCAL AGREEMENT WITH CITY OF PORT LAVACA FOR COUNTY RURAL MARINE FIRE PROTECTION A Motion was made by Commissioner Belk and seconded by Judge Hartzog to authorize the County Judge to sign the Interlocal Agreement between Calhoun County and the City of Port Lavaca for Rural Marine Fire Protection. Judge Hartzog, Commissioners Belk and Finster all voted in favor. INTER -LOCAL AGREEMENT FOR COUNTY RURAL MARINE FIRE PROTECTION THE STATE OF TEXAS COUNTY OF CALHOUN This INTER -LOCAL AGREEMENT is made and entered into by and between the CITY OF PORT LAVACA, and Calhoun County. WITNESSETH: WHEREAS, the City of Port Lavaca and the County of Calhoun, desire to enter into an agreement regarding the provision of a suitably equipped pickup truck for use in providing rural marine [ire protection to the citizens of Calhoun County, Texas and visitors to the county; WHEREAS, County agrees to provide funds in the amount of $20,000.00 for the purpose of assisting the City of Port Lavaca with the cost of a suitably equipped pickup truck for use in County Rural Marine Fire Protection; WHEREAS the City of Port Lavaca agrees to such pickup truck to assist in the moving of fire and rescue equipment as may be needed in rural marine fire protection; WHEREAS, all funds granted hereunder may be used only for proper public purposes in compliance with the restrictions of Article 3, Section 51, of the Texas constitution; NOW THEREFORE, THIS LOCAL AGREEMENT is hereby made and entered into by the City of Port Lavaca and Calhoun County for the mutual consideration stated herein. DATED this the _3 .) day of HON. TINEY BROWNING Mayor, City of Port Lavaca 1997. County Judge Calhoun County, Texas .709 GRANT APPLICATION FOR INDOOR RECREATIONAL FACILITY FOR MEMORIAL MEDICAL CENTER WELLNESS PROGRAM Action to authorize Golden Crescent Regional Planning Commission to prepare a Grant Application for Indoor Recreational Facility for the Memorial Medical Center Wellness Center was postponed until May 12, 1997. TEXAS FLOODPLAIN MANAGEMENT ASSOCIATION - LETTER A Motion was made by Judge Hartzog and seconded by Commissioner Finster to put the following letter into • the minutes. Judge Hartzog, Commissioners Finster and Belk all voted in favor. TEXAS FLOODPLAIN MANAGEMENT ASSOCIATION March 7, 1997 The Honorable Howard Hartzog County Judge - Calhoun County 211 South Ann Street Port Lavaca, Texas 77979 Dear Judge Hartzog: RECEIVED HAR 12 1997 Howard G. Hartzog Calhoun County Judge I am writing to inform you of certain meritorious actions by an employee of Calhoun County. You may not be aware, but the Texas Floodplain Management Association (TFMA) recently unveiled the Certified Floodplain Manager Program, a professional development and certification. program designed to recognize the knowledge and technical skills of the state's floodplain managers. Billy Zwerschke, the County's Floodplain Administrator, has become one of the first local administrators in the State of Texas to attain the designation of Certified Floodplain Manager (CFM). In fact, to date, there are only 31 local floodplain managers in the entire state to attain this valuable professional recognition. In addition, Billy is one of only two people in Texas to attain dual professional certification in both emergency management and floodplain management. To accomplish this task, Billy had to successfully pass a certification test which was designed to measure competency with the basic principals of sound floodplain management as mandated by the National Flood Insurance Program. In addition to the test, Billy was required to complete a rather arduous application which serves to document his experience, education, training, references and contributions to the profession of floodplain management. The final requirement for certification is membership in the Texas Floodplain Management Association and Billy is a.very valuable member of the Association. Based on the magnitude of this accomplishment, I believe Calhoun County is fortunate to have such a knowledgeable professional such as Billy Zwerschke on the County staff to deal with the flood problems in your community. I want to thank you for supporting Billy in this effort and for the support given to the Texas Floodplain Management Association. Certainly, congratulations are in order for everyone's hard work. If you have any questions or wish to discuss some of the details about the Certification Program, please contact me at (512) 473-3200 Extension 2805. Again, congratulations to you and Billy for this great endeavor and I look forward to a continuing working relationship %yith Calhoun County. Sincerely, Roy D. Sedwick TFMA Executive Director 710 BUDGET AMENDMENTS - SHERIFF - COUNTY CLERK- DISTRICT ATTY. ---Account Name --------------- A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the following Budget Amendments be approved. Commissioners Finster, Belk, and Judge Hartzog all voted in favor. • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: S�E,,4 (Department making this request) Date: L`_ �C�_111 I request an amendment to the. ! budget for the year following line items in my department: GL-Account #- �1- t(O- I. *)() 01-y 5y 0 Net change in total budget for this department is: other remarks/justification: Amendment Amount i �4 Reason ------------------- r -- APR 3 0 1997 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): �11 11 BUDGET AMENDMENT REQUEST To: Calhoun county commissioners' Commissioners' Court From: I 1 _ �; uul�(J.) • l fug (Z (Department making this request) Date: 1-1 — a -(11 I request an amendment to the 55 budget for the following line items in my department: GL Account # 01-1— Je tl a6 Amendment Account -Name /I Amount Ln Net change in total budget for this department is: Other remarks/justification: _-Reason C Q titaA, I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 712 BUDGET AMENDMENT REQUEST To: Calhoun County commissioners' Court • From: D✓ t (,t V�MQ l (Department making this request) Date: 0 — a3 -9 1 • I request an amendment to the 1"91 budget for the year following line items in my department: Amendment GL Account Account Name --- Amount---- OI a5o5-Ca&( I33 3G90�� Net change in total budget for this department is: other remarks/justification: Reason ------1---(n---------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 713 ACCOUNTS ALLOWED - COUNTY Claims totaling $183,997.01 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said claims be approved. Judge Hartzog, Commissioners Finster and Belk all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $646,079.06 for Hospital bills and $81,531.90 for Hospital Indigent Health care Fund for a total of $727,610.96 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Finster that said claims be approved for payment. Judge Hartzog, Commissioners Finster and Belk all voted in favor. BIDS AND PROPOSALS - PICK-UP TRUCKS FOR PCT. 1 AND 4 A Motion was made by Commissioner Finster and seconded by Commissioner Belk to accept the low bid of Jackson GM - Mazda in the amount of $16,805.40each w/o trade-in for pick up trucks for Precinct No. 1 and Precinct No. 4. Commissioners Finster, Belk and Judge Hartzog all voted in favor. THE COURT ADJOURNED, REGULAR MAY TERM THE STATE OF TEXAS 5 S COUNTY OF CALHOUN S HELD MAY 12, 1997 BE IT REMEMBERED, that on this the 12th day of May, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - FUEL BIDS The following bids were received for Fuel for the period beginning May 16, 1997 and ending June 15, 1997. A Motion was made by Commissioner Finster, seconded by Commissioner Floyd that the fuel bid be awarded to the low bidder, Diebel Oil Co. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. • 714 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ ^�`�!— X 3800 = Sa�(c�h(��/� PREMIUM UNLEADED GASOLINE $ 7 X 4000 = $ 'U_ew) DIESEL FUEL (LOW SULFUR) $__ X 2500 = $ TOTAL BID PRICE $ THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING MAY 16, AND ENDING JUNE 15, 1997. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. S WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DMENT. PRICES QUOTED DO NOT INCLUDE TAXES. III . 'NAME OF BIDDER: ADDRESS (�)Z`� A6 % CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE I DATE 715 01- 11 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ v 7, (8 X 3800 = $ W PREMIUM UNLEADED GASOLINE $ , 1269 X 4000 = $ . ©`1 -16 DIESEL FUEL (LOW SULFUR) $ , 4 S 3 ------------ X 2500 = $ lb 5 3, 75T TOTAL BID PRICE $ 76, % 3. 1 THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING MAY 16, AND ENDING JUNE 15, 1997. NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE PURCHASING 0 BIDS AND PROPOSALS - PROPOSALS FOR VARIOUS INSURANCE A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to authorize the County Auditor to advertise for sealed proposals for various insurance coverages for Calhoun County, with bids to be opened July 14, 1997 at 10:00 A.M. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - CALHOUN COUNTY DEPOSITORY CONTRACTS The following bids were received for Calhoun County Depository Contracts. Sharron Marek, County Treasurer took the bids to study and will report back Friday, May 16th. 0 N IBC International Bank of Commerce May 12, 1997 County Judge, Howard G. Hartzog and Members of the Commissioners Court of Calhoun County, Texas 211 South Ann Street Port Lavaca, Texas 77979 • Re: Depository Proposal Due May 12, 1997 Gentlemen: International Bank of Commerce (IBC) wants to thank you for allowing IBC to submit this proposal to serve as the Calhoun County Depository. Our goal is to become part of your financial team and we look forward to working closely with the County's financial executives. IBC has the personnel and the financial products to meet your financial goals by delivering good banking service with a desire to be helpful and to do more for the County we serve. We ask that you please bear in mind that the competitive bid submitted was prepared with careful consideration of reducing administrative activities which will allow the County to attain higher earning yields on all deposits, provide cash management products at no cost, and fully secure the County's deposits. Our depository bid keeps the operations of attaining higher earning yields fairly simple while keeping your operational costs with IBC at zero (0). IBC will also pledge and ensure protection of all funds belonging to the County by pledging collateral at no less than 120% of market value to all of the County funds. In response to your standard contract proposal, for all accounts that include a fixed or variable rate option you may alternate between the two plans, however, you may have only one option in effect at a time. Any change from fixed rate to variable rate or variable rate to fixed rate must be made on the first business day of the month, and must be in writing. IBC -Port Lavaca is a branch of International Bank of Commerce -Laredo which is a subsidiary of International Bancshares Corporation (the "Company"). The Company is a Texas owned bank holding company with four bank subsidiaries operating 62 locations in South Texas. IBC has been recognized consistently as a high performance bank maintaining solid and impressive growth throughout its history. P.O. BOX 228 PORT LAVACA, TEXAS 77979-0228 (512) 552-9771 MEMBER INTERNATIONAL BANCSHARES CORPORATION -FDIC 7V NIBC International Bank of Commerce • County Judge, Howard G. Hartzog May 12, 1997 Page 2 As always, our bank representatives will be interested in answering any questions with this depository proposal. International Bank of Commerce strives to offer you the best possible service with the highest rate of return. We hope that our proposal meets with your approval. Before closing, we would strongly urge all members of Commissioner's Court to consider some changes to the current depository proposal document to make it more user friendly. This could easily be accomplished utilizing the personal resources of the County and a representative group from the local financial community. The end result should be an easier analysis of the bid information and hopefully a more favorable contract for the County and its constituents. Additionally, we believe there is wisdom in extending the contract to a four year term with the County and the bank reserving the right to renegotiate new interest rates and financial terms of the • contract under mutually acceptable conditions that would be enumerated in the contract. We thank you for your consideration. Si Richard Bothe President, IBC-Poh Lavaca Attachment : Cashier's Check in the amount of $115,215.00 i P.O. BOX 228 PORT LAVACA, TEXAS 77979.0228 (512) 552-9771 MEMBER INTERNATIONAL BANCSHARES CORPORATION -FDIC 10 7 S -t • DEPOSITORY AGREEMENT STATE OF TEXAS * KNOW ALL MEN BY THESE PRESENTS This Depository Agreement is made and entered into by and between Calhoun County, Texas, a political subdivision of the State of Texas, hereinafter Called "the County", and International Bank of Commerce (IBC), a commercial bank selected as the County's Depository Bank by the Commissioners Court of Calhoun County, hereinafter called "Depository Bank". WHEREAS, International Bank of Commerce, Bank was on the _th day of , 1997, duly and legally selected by the Commissioners Court of Calhoun County as the County's Depository Bank; and WHEREAS, the selected County Depository Bank must qualify by pledging collateral as required by the Commissioners Court of Calhoun County; NOW, THEREFORE, the County and the Depository Bank mutually agree as follows: A. The Depository Bank shall qualify as the County's Depository Bank by pledging and providing within 15 days after execution of this Agreement, security for the funds to be deposited by the County with the Depository Bank. The Depository Bank may secure these funds, at the option of the Commissioners Court of Calhoun County, by: Personal bond; surety bond; bonds, notes, and other securities; certificates of deposit; or a combination of these methods or 2. Investment securities or interests in them as provided by the Texas Government Code Chapter 2257, The Public Funds Collateral Act. Any and all collateral pledged and/or provided by the Depository Batik as of the date of execution of this Agreement shall be set out in Appendix A of this Agreement. B. Any and all collateral (102% of market value) required under this Agreement pursuant to the Texas Government Code shall be subject to audit at the Depository Bank at any time by the County's Staff or representative of the County. C. All collateral pledged to secure the public funds must be maintained at an independent third party safekeeping agent. Depository safekeeping receipts shall be furnished evidencing the pledged securities required in the County's possession on the date of a deposit. Detailed information on the Depository independent third party safekeeping agent shall he set out in Appendix A of this Agreement. D. The Depository Bank may withdraw collateral when the market value of pledged securities • exceeds the amount of deposits, provided that collateral will then be increased when the market value is less than the deposits. The right of substitution of securities shall be granted, provided the securities substituted meet with the requirements of applicable law, and are prior approved by the Calhoun County Commissioner's Court. E. The parties to this Agreement further agree as follows: I That the above bound pledgor, International Bank of Commerce Bank, shall faithfully do and perform all the duties and obligations devolving on it by law as the County's Depository of Calhoun County, and shall upon presentation pay checks drawn on it by the County Staff or representatives of the County on "checking" accounts in such depository; and shall faithfully keep said County funds, and accounts for same according to law, and shall faithfully keep and account for all funds belonging to the County which are deposited with it tinder the requirements of the laws of Texas, and shall include State funds collected by the Tax Collector, and shall pay the interest at the time and at the rate hereinafter stipulated and in portions of the proposal specifications contained in the Request For Proposals For Depository Contract filled in by the Bank and accepted by the Commissioners Court of Calhoun County, and shall, at the expiration of the term for which it has been chosen , turn over to its successors all funds, property, and other things of value, coming into its hand as depository. Until this Agreement expires, the securities specified in part A shall remain in full force and effect. Once this Agreement expires, the above specified securities shall by returned to the Depository Bank; provided, however, the Commissioners Court of Calhoun County may sell at public or private sale with or without notice to the Depository Bank, the securities, or any part thereof, and apply the proceeds or sale to the satisfaction of any indebtedness arising by virtue of the violation of any or all terms, provisions or conditions of this Agreement. 2 The above provision is given in addition to any remedy the County may have in any suit brought on this Agreement in any court of this State. 3 The Depository Bank hereby represent and certifies to Calhoun County that any • securities pledged pursuant to part A above shall be offered at their fair market value, and not at face value. II. COUNTY SPECIFICATIONIRESPONSE SUBMITTED BY International Bank of Commerce —BANK The following terms, conditions, and provisions are contained in: I. Specifications for County Depository Bank issued by the Commissioners Court of Calhoun County in the "Request For Proposals For Depository Contract"; and 2. Portions of the "Request For Proposals For Depository Contract" filled out by the Bank submitted to the Commissioners Court of Calhoun County. The terms, conditions, and provisions of said specifications and portions of the Request For Proposals For Depository Contract filled out by the Depository Bank are incorporated into this Agreement by reference and are hereby made a part of this Agreement said services and the corresponding fees are not subject to change, without specific County approval, through the term of this Agreement. III, TERM This Depository Agreement shall commence on June 1, 1997, and shall continue until 60 days after the time fixed for the next selection of a Depository Bank. 0 2 720 • • ADDENDUM TO CALHOUN COUNTY DEPOSITORY PROPOSAL IV. INVESTMENT SERVICES The Commissioners Court of Calhoun County reserves the tight to direct the County Staff or representatives of the County to withdraw any amount of funds of the County that are deposited in the County Depository and that are not required immediately to pay obligations of the County; and invest those funds as authorized by the Texas Government Code Chapter 2256. In accordance with the increase and decrease of County deposits (time/demand), an amount equal to 102% of eligible securities (market value) must be pledged. The County will require a routing montldy repotting of the market value of pledged collateral. The Depository Bank is rosponsible for notifying the County of any deficiencies in its pledged collateral on a daily basis, az well as providing additional collateral to the safekeeping financial institution to cover the deficiency V. INTEREST RATES For all funds, up to and exceeding the S100,000 FDIC insured amount, of Calhoun County the Depository Bank shall pay a rate Of interest of (calculated on an actual dayf365-'clay year basis): FIXED RATE Time Period Ol - 29 days 30 - 59 days 60 - 89 days 90 - 179 days 180 days or more but less than I year VARIABLE RATE 07 - 29 days = 91 day Discount Rate Plus * Basis Points 30 - 59 days = 91 day Discount Rate Plus a Basis Points 60 - 89 days = 91 day Discount Rate Plus * Basis Points 90 - 179 days - 6 ninth Miscount Rate Plus _ _ Basis Points 180 - 365 days = I year Discount Rate Plus Basis Points Rate of Interest 4.25% APY 4.330% 4.25% APY 4.3307 4.35% APY 4.444% 4.50% APY 4.596% 4.60% APY 4.6977 *All Variable rate interest calculations will be.made based on the 91 day discount rate minus 6 Basis Points The Discount Rate of the most recent U.S. Treasury Bill auction, rounded to two decimal places. will be used to determine the rate of interest for the current month.; MTBREST EARNING CHECKING AC nt, h Provide Variable Interest Rate on Interest Earning Checking Accounts for all County bank accounts except for lmprest Grant Accounts. Interest to be calculated as per the formula detailed in Appendix B and compounded monthly. Additionally, if Proposing Bank is willing to provide a Fixed Interest Rate for Interest Earning Checking Accounts please acknowledge and detail the rate in Appendix B. (Proposing Bank should explain in detail the formula to determine the Checking account interest rate in Appendix B of this Agreement.) 721 vt. BANKING SERVICES REQUIRED The Depository Bank shall provide the following services to the County pursuant to this depository Agreement: 1. Certificates of Deposit - Deposit instrument written for specified terms with a minimum allowable maturity of seven (7) days. Certain regulatory penalties are imposed on early withdrawal. 2. Investments - Investments shall be all transactions authorized by the County. 3. Letter of Transfer - Written authorization by Calhoun County, Texas to "debit" or "credit" the appropriate accounts listed on a form for the transfer of monies between accounts designated by the County. 4. Checks - The County reserves the right to obtain checks from sources other than the Bank. Checks provided by the Bank will be either one -part or two-part at the County's request, with the exception of payroll which will be a one -part form, in the paper weight of 24-pound first copy and 16-pound for each additional copy prepared in accordance to County specifications. S. Interest -Bearing Checking - An interest -bearing "checking " account. Banks are legally required to reserve the right to impose a seven (7) days notice of withdrawal requirement. Unlimited number of checks or transactions allowed. 6. Earnings Credit - As per outlined in Appendix E. • 7. Imprest Grant Account - Non -interest bearing accounts with the sole purpose of maintaining Grant Funds. Deposits will be from the granting agency. Disbursements will be issued by the County. No banking or service fees are to be accessed. 8. The Depository Bank shall provide the County with Designated Bank Contact Personnel whose responsibilities shall be to serve as liaisons between the Depository Bank and the County. (Appendix C). 9. The Depository Bank shall provide the County with a statement of account balance on the 4th business day, and, in no case, later than Ah business day of the following month, on each account. Monthly account statements with all corresponding checks, debit and credit memo, etc., This statement shall indicate the number of checks, drafts, collected balance for the month and other items on which charges are based. 10. The Depository Bank agrees to reconcile any differences in account balances within a period of time mutually agreeable to both the County and the Depository Bank following notification of such discrepancies. The charges per unit for each service listed above are set out in Appendix D to this Agreement. Calhoun County may select hard dollar, compensating balance or a combination of both methods to compensate the Depository Bank for the banking services provided pursuant to this Agreement. Payment of services made by balances and earnings credit shall be based on the formula detailed in Appendix E, except as ordered by a Court of law, maintained with the Depository Bank for the duration of this Agreement. 0 0 722 VI1. GENERAL PROVISIONS 1. This Depository Agreement shall be subject to: a. All applicable banking statutes enacted by the Congress of the United States; b. All applicable federal banking rules or regulations promulgated by the Board of Directors of the Federal Deposit Insurance Corporation or its successor(s); and C. All applicable Texas banking statutes, including but not limited to all County depository statutes. 2. To qualify as the County Depository, the selected Depository Bank shall provide collateral in the form(s) of a pledge and/or bond as required by the County and in the amount(s) as required by the County pursuant to the County depository statutes. 3. At any time during the term of this Depository Agreement, the County's Depository Bank shall, as required by the County, provide an additional bond(s) or a new bond(s) as provided for in the Texas Government Code. 4. The Depository Bank shall provide the services specified under this Agreement and all appendices attached to the Agreement in accordance with all applicable federal statutes, including but not limited to, the County depository statutes. 5. The Depository Bank shall be in default of this Agreement if: a. The Bank fails to perform its obligations pursuant to this Agreement and all appendices incorporated by references into this Agreement in accordance with the terms and conditions of this Agreement and all appendices incorporated by reference into this Agreement. b. The Bank fails to perform its obligations pursuant to this Agreement in accordance with all applicable federal statutes and regulations and all applicable federal statutes and regulations and all applicable Texas bank statutes, including but not limited to, the County's depository statutes. c, The Bank becomes insolvent or takes any steps towards bankruptcy; or d. The Bank fails to provide the pledge(s) bond(s), and/or other collateral, as required by the County. 6. Upon the Depository Bank's failure to provide the pledge(s) bond(s), and/or other collateral, as required by the County, the County may immediately terminate this Depository Agreement and select another County Depository Bank in accordance with the applicable County depository statutes. 7. If the Depository Bank defaults in its performance of this Agreement, the County shall be entitled to any and all rights and remedies allowed under applicable Federal, State, and Local law • (statutes, cases, regulations, and ordinances). 723 8. The rights and remedies to which the County is entitled for any and all default under this Agreement are cumulative, and the use by the County of any one or more rights of remedies shall not preclude or waive the County's rights to use and all other rights and remedies allowed under Federal or Texas law. 9. The waiver by the County of any default by the Depository Bank shall not constitute a continuing waiver of such default or be a waiver of any subsequent default of the same kind or any subsequent default of the same kind or any subsequent default of a different character. 10. The County shall be entitled to any and all rights and remedies allowed under Federal and Texas law. The provision of such liquidated damages shall not be construed to limit in any way the rights and remedies to which the County is entitled in the event the Bank fails to give bond as required by law. it. Pursuant to this Agreement, the Depository Bank shall provide the services designated in this Agreement and all appendices incorporated by reference into this Agreement at the authorization or direction of the Commissioners Court of Calhoun County. 12. The County and the Depository Bank agree and stipulate that all obligations under this Agreement are fully performable in Calhoun County, Texas, and venue for any dispute arising out of this Agreement will lie in the appropriate court of Calhoun County, Texas, 13. The Depository Bank shall be responsible and liable to the County for any errors of commission or omission committed by the Bank in the performance of its obligations pursuant to this Agreement and pursuant to all appendices incorporated by reference into this Agreement. 14. The Depository Bank agrees to indemnify and hold the County harmless from any and all claim or claims, including attorney's fees, arising in whole or in part out of or resulting in whole or in part from any intentional or negligent acts, or omission(s) by the Bank, its officials, agents, or employees with respect to the Bank's performance of its obligations pursuant to this Agreement and all appendices incorporated by reference into this Agreement. 15. If the Depository Bank defaults on this Agreement by becoming insolvent or taking any step toward bankruptcy, or if for any reason, on account of the deposit of the trust funds in the hands of the County with the depository, and part of said funds are lost, the Depository Bank shall save and hold harmless the Comity from any and all claims, including attorney's fees, from any and all owners of trust funds deposited by the County in said Depository Bank. 16. All notices to any party to this Agreement shall be in writing, and may be hand delivered or sent postage prepaid by certified mail, return receipt requested. Notice shall be sent to the County pursuant to this Agreement shall be sent by mail or hand delivered to the following address; Calhoun County 211 South Ann Street Port Lavaca, Texas 77979 724 Notice to the County will not be effective unless a copy of such notice is sent by mail to the District Attorney's Office at the following address: John D. Whitlow 211 South Ann Street Port Lavaca, Texas 77979 All notices sent to the Depository Bank pursuant to this Agreement shall be sent to the address designated by the Bank in their application. 17. The Depository Bank shall not assign any of its duties or obligations pursuant to this Agreement to any other individual banker, banking corporation, banking association, or any other financial institution without the consent of the County. 18. Subject tot he prohibition of assignment as stated in paragraph 17, the terms and provisions of this Agreement are binding upon the Depository Bank, its officials, agents, representatives, and their successors and assigns, and Calhoun County, its officials, agents, representatives, and this successors and assigns. 19. The terms and provisions of this Depository Agreement may not be amended or modified, unless such amendment or modifications is in writing, dated subsequent to the date of this Agreement, and duly executed by the County and the Depository Bank. No agent, employee, official, or representative of the County has the authority to amend or modify the terms of this Depository Agreement except in accordance with such express authority as may be granted by the Commissioners Court of Calhoun County. 20. In case any one or more of the provisions contained in this Agreement shall for any reason by held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not effect any other provision contained in this Agreement and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement. 21. This Agreement constitutes the entire agreement between the Depository Bank and Calhoun County, Texas, and this Depository Agreement supersedes any prior understandings or written or oral agreements that the county may have had with the Bank with respect to the subject matter of the Agreement. 22. As used in this Agreement, the terms "application form" and "specifications" are synonymous. 23. The Depository Bank shall be subject tot he provisions of the Texas Government Code during the term of this Agreement and shall continue to be subject to the provisions of said statutes even if said statutes are recodified. 24. The Depository Bank shall not discriminate in its employment practices against any person on the basis of race, color, religion, sex, national origin, or handicap. • 725 IN WITNESS WHEREOF, the parties hereto have caused this agreement to be signed in triplicate by their duly authorized officers, one of which shall be filed in the office of the County. EXECUTED this &/t4 day of 16tf 11997. ATTEST: �2ky� c- ' « S�ry ofthe Board (Bank Seat) ATTEST: Marlene Paul County Clerk (County Seal) Internatio . B k of mmerce_ BANK BY: President CALHOUN COUNTY, TEXAS 0 M I V-1193 Howard G. Hartzog, County Judge • 726 APPENDIX A SECURITIES PLEDGED AS COLLATERAL Original Market Value Cusip Security Description Par Rate Face Maturity as of 3/31/97 -------------- --_'--------- ------------ .... --"'-----'— -------_-. 313485SMF8 FNMA ARM POOL #785758 $ 9,977,908 6.944% $10,000,000 12/01/26 $10,077,687 31282ZUQ83 FHLMC POOL #M90479 $ 7,580,672 7.004/o $ 8,429,131 01/01102 $ 7,715,684 INDEPENDENT THIRD PARTY SAFEKEEPING AGENT NAME: Federal Reserve Bank of Dallas, Tx. ADDRESS: Mailing 2200 North Pearl Dallas Texas 75201 Physical Same ACCOUNT NAME INTERNATIONAL BANK OF COMMERCE ABA# 114902528 CONTACT PERSON Mary Dunavant or Tony Armante (214)922-6752 • 9 727 APPENDIX B CHECKING ACCOUNT INTEREST RATE Interest Bearing Checking Account (N. O. W. Accounts) Minimum balance requirement per account of $1500.00 to earn interest Unlimited check writing All monthly maintenance and depository service fees waived Interest compounded and paid monthly based on monthly average ledger balance Variable rate reprices monthly as of the first working day of the month and adjusted monthly thereafter based on a rate equal to the most current coupon equivalent for the published auction rate (discount rate) of the 91 day U. S. Treasury Bill Rate as published each Tuesday in the Wall Street Journal minus 15 basis points, rounded to two decimals. Fixed rate option would be 4.22% Money Market Accounts 0 Minimum balance requirement per account of $2500.00 to earn interest Monthly withdrawals limited to 6 no more than 3 of which can be third parties. There is no limit on teller counter withdrawals. All monthly maintenance and depository service fees waived. Interest compounded, etc (same as above) Variable rate reprices monthly, etc (same as above except minus 12 basis points) is Fixed rate option would be 4.22% 0 728 APPENDIX C DESIGNATED BANK CONTACT PERSONNEL The bank shall provide a list of contact personnel within the bank who are qualified to provide information and assistance in the following areas on a daily basis: A. General Information - Betty Bums, James Abraham, Richard Bothe B. Investments and Safekeeping - James Abraham, Richard Bothe C. Bookkeeping/Wire Transfers - Betty Bums, James Abraham, Richard Bothe D_ Head Teller - Connie Martinez In addition, the bank will provide a summary of qualifications for such designated personnel, indicating position, length of service, and a brief summary of their professional experience. Such information shall be updated as designated personnel are changed over time. James Abraham - Vice President and Cashier and Trust Officer; functions as Senior operation's officer; employed by IBC for eight years. Prior to bank employment, utilized his accounting degree working for a local public accounting firm, Richard Bothe - President; employed by IBC for three years. Responsible for day-to-day management of bank. Has thirty-five years of banking experience including twenty-seven in a Senior management capacity. Also holds NASD Series 7 license. Betty Burns - Lobby Operations, Customer Service Officer; employed by IBC for thirty-six years. Responsible for daily management of all new account and customer service operations. Has a broad range of experience in new accounts, bookkeeping, wire transfers and account management. Connie Martinez - Assistant Cashier; employed by IBC for sixteen years. Responsible for supervision of all teller functions. Has an in-depth knowledge of teller operations. 0 729 APPENDIX D COST OF MAJOR SERVICES TO BE PROVIDED Services for a Two Year Period June 1, 1997 through May 31, 1999 Est. Volume Unit Service Per Month (1) cost Total 1. Credits Posted 23 0 —SO- 2. Debits Posted 750 0 $0 3. Deposit Items 200 0 —SO- 4. Incoming Wire Transfers 1 0 $0 5. Outgoing Wire Transfers 1 0 $0 6. Return Items t 0 $0 7. Stop Payments 1 0 $0 8. Unencoded Deposits 0 _0_ _$0_ 9. Monthly account analysis for each account, plus a summary analysis of all accounts. The analysis should list all services, charges (per unit and total amounts) and activity volumes. 0 _ —SO— - Total Est. Cost of Services for One (1) Month $0.00 (Forward this Total to "Appendix E and F") (1) Estimated monthly volume for the County's Consolidated Cash/General Fund. Currently, the County has 44 other accounts. MISCELLANEOUS CHARGEABLE ITEMS: Service eg. Annual Calendar of Banking Hours Bank Desk Pads 1. Money Deposit Bags 2. Bank Deposit Slips 3. Bank Deposit Books 4. Checks 5. Safekeeping Fees Total Misc. Est. Cost of Services 12 cost No Charge No Charge AT VENDOR COST AT VENDOR COST AT VENDOR COST No Charge UNABLE TO DETERMINE (Forward this Total to "Appendix F") 0 v P" APPENDIX D continued Other major banking services to be offered by the institution. Please provide a brief description below of services that are proposed to be rendered and related costs. A. The Bank will provide a service called "Image Statements". This product brings a new and easier way to keep track, reconcile, and enhance research capabilities and record retention. This service can provide many benefits to the County. The only charge that the County will have to pay is a one time $175 license fee payable to a third party vendor for "viewer" software that allows County employees access for enhanced research capabilities that uses this CD Rom technology. B. Microcomputer Services/IBC-LINK - IBC offers Cash Management Services using a product called IBC -Link (Windows Version). IBC -Link houses a variety of services that the County may want to obtain. These services range from obtaining account balances, account activity, fund transfers from one account to another, submit ACH files for Direct Deposit activity, etc. (see enclosed IBC -Link information). The only charge to the County will be an initial set up fee for$75.00 plus an annual useage fee of $150.00. . The County may invest its funds in U.S. Treasury Bonds, Notes, Treasury Bills, or other types of securities in which the County is authorized to invest in order to obtain the highest rate of return on its investments. IBC will snake available a wide variety of investment services through Wall Street International, a service of Liberty Securities Corporation. Services to be included are trade executions, securities processing and safekeeping for all transactions executed with Wall Street international. Trade confirmations and monthly reporting will be provided for audit purposes. Investments executed with Wall Street international will be quoted at yields and prices with appropriate fee schedule. 13 731 APPENDIX E NET COST OF SERVICES BANK ANALYSIS (Interest rate to be calculated as of close of business on April 22, 1997) Total Cost of Service - I Month (+) (From "Appendix D") Earnings Credit - 1 Month (_) Formula to be calculated based on Average Ledger Balance as shown below: Average Ledger Balance ($7,939,109) (l}Consolidated Cash/General Fund (Using the following Calhoun Count Formula) Investable Balance $7.939.109 Less Adjustments: (Please enter type, formula, and dollar amount.) Adjusted Investable Balance Earnings Credit Interest Rate Formula: Earnings Credit for I Month $7,939,109 x Rate Estimated Net Cost of Services to Calhoun County, Texas 14 (Forward this Total to "Appendix F") • 0 732 • • APPENDIX F PROPOSAL SUMMARY, TABULATIONS, AND EVALUATIONS Est. Cost of Major Banking Services Appendix D (I Month) Est. Misc. Banking Services Appendix D Est. Cost of Net Banking Services Appendix E Rate Analysis $0.00 UNABLE TO DETERMINE $0.00 In order to evaluate the individual bank's management skills in handling the County's funds and the safety thereof, each institution will be required to compute the following ratio analysis. Use as a basis the most recent fiscal year of the organization. A. Capital Deposit B. Capital Loans Income Before C. Security Transactions Assets _23% 1.32 Please provide copies of your institution's financial statements to support the calculations including fiscal year end statements and Consolidated Report of Condition for All Insured Commercial Banks for December 31, 1996, Schedule RC —Balance Sheet, Schedule RI -Income Statement. INTERNATIONAL BANK OF COMMERCE Financial Institution Richard A. Bothe, Jr., President Officer / Title Is May 12, 1997 Date 733 APPENDIX G PRIOR TO EXPERIENCE IN DEALING WITH MUNICIPAL INVESTMENTS, DAILY OPERATIONS AND SECURITY TRANSACTION International Bank of Commerce has many years of experience in the handling and management of public funds, for various governmental entities throughout its market place. All investment and securities transactions are handled by Dennis E. Nixon, President of the Company in conjunction with an active asset & liability management committee and the expertise and resources of Sandler O'Neill & Partners, L.P., Two World Trade Center, New York, N. Y. At the present time in excess of $1,700,000,000 is actively invested and managed in the bank's investment portfolio through this oversight process, 16 • 734 FIRST NATIONAL BAN I{ IN PORT LAV AOA POST OFPIOE DRANTER 7 PORT L-kx ACA, T7'•rl'3s 77979 IV, H. RACER, JR, PRESIDCST Commissioners Court of Calhoun County Calhoun County Courthouse 211 S. Ann Port Lavaca, Texas 77979 Dear Sirs: May 9, 1997 T£L£PRONB 012•552.0726 Please find enclosed a copy of our Depository Bid for Calhoun County for the period of June 1, 1997 through May 31, 1999. Also, please find enclosed our Cashier's Check in the amount of $115,215.00 as specified. I would like to point out some problems with your bid forms that the County has decided to use. The bid form calls for a variable rate based on an index that is not a standard index or one that is not readily available. After many conversations between our bank and your financial advisor, an addendum had to be sent out calling for a commonly used index. In addition, the bid form leaves a number of things unclear. On page three, section five, it leaves to conjecture whether the interest rate asked for would be fixed for the term of the Certificate of Deposit or variable on a monthly basis as specified in other parts of the bid document. On page four, item two, you state "Investments - Investments shall be all transactions authorized by the County". This leaves a lot of questions unanswered as to what you are talking about. Page four, item ten, paragraph 2, again, this item leaves a number of questions with the compensation method for banking services. Will you be deciding on the method at the beginning of the contract or does that expect to change monthly also? Page 15, your final paragraph, asked for a Consolidated Report of Condition for all insured Commercial Banks for December 31, 1996. Could you possibly mean that you want a Report of Condition for each bank in the County, State or the United States? I doubt this was supposed to be in there. There should also probably have been items added in your bid forms, such as a funds availability schedule. Are you going to know whether the banks' bids are based on immediate credit or collected balances as per the collection schedule of the Federal Reserve Bank? 735 Page Two May 9, 1997 This bid was also very difficult to determine as you had no indication whether the County's funds would be left in the winning institution or moved in and out and on what basis. Paragraph one of your Proposal for Depository Contract states The County reserves the right to add participating institutions as conditions dictate when local investments are not competitive during the term of this contract". You are asking financial institutions to make a solid bid and stick by it for two years without having any idea how much of the County funds there will be to work with. The bid form that you previously used was pretty clear cut and did not leave a lot of speculation. I wish I could say the same for your new bid form. WHB:19 Enclosures SinFerely yours, W. H. Bauer, Jr. President • 736 DEPOSITORY AGREEMENT STATE OF TEXAS t KNOW ALL MEN BY THESE PRESENTS This Depository Agreement is made and entered into by and between Calhoun County, Texas, a political subdivision of the State of Texas, hereinafter Called "the County", and Firer Natinna _Baak , a commercial bank selected as the County's Depository Bank by tine Commissioners Court of Calhoun County, hereinafter called "Depository Bank". WHEREAS, First National Batik was on the _th day of 1997, duty and legally selected by the Commissioners Court of Calhoun County as the County's Depository Bank; and WHEREAS, the selected County Depository Bank must qualify by pledging collateral as required by the Commissioners Court of Calhoun County; NOW, THEREFORE, the County and the Depository Bank mutually agree as follows: A. The Depository Bank shall qualify as the County's Depository Bank by pledging and providing within 15 days after execution of this Agreement, security for the funds to be deposited by the County with the Depository Bank. The Depository Bank may secure these funds, at the option of the Commissioners Court of Calhoun County, by: Personal bond; surety bond, bonds, notes, and other securities, certificates of deposit, or a combination of these methods or Investment securities or interests in them as provided by (fie Texas Government Code Chapter 2257, The Public Funds Collateral Act. Any and all collateral pledged and/or provided by the Depository Bank as of the date of execution of this Agreement shall be set out in Appendix A of this Agreement. B. Any and all collateral (102%of Market value) required under this Agreement pursuant to the Texas Government Code shall be subject to audit at tine Depository Batik at any time by the County's Staff or representative of the County. C. All collateral pledged to secure the public funds must be maintained at an independent third party safekeeping agent. Depository safekeeping receipts shall be furnished evidencing the pledged securities required in the County's possession on the date of a deposit. Detailed information on the Depository independent third party safekeeping agent shall be set out in Appendix A of this Agreement. D. The Depository Bank may withdraw collateral when the market value of pledged securities exceeds the amount of deposits, provided that collateral will then be increased when the market value is less than the deposits. The right of substitution of securities shall be granted, provided the securities substituted meet with the requirements of applicable law, and are prior approved by the Calhoun Comity Commissioners' Court. 0 737 E. The parties to this Agreement further agree as follows: That the above bound pledgor, First National Bank, shall faithfully do and perform all the duties and obligations devolving on it by law as the County's Depository of Calhoun County, and shall upon presentation pay checks drawn on it by the County Staff or representatives of the County on "checking" accounts in such depository; and shall faithfully keep said County funds, and accounts for same according to law, and shall faithfully keep and account for all funds belonging to the County which are deposited with it under the requirements of the laws of Texas, and shall include State funds collected by the Tax Collector, and shall pay the interest at the time and at the rate hereinafter stipulated and in portions of the proposal specifications contained in the Request For Proposals For Depository Contract filled in by the Bank and accepted by the Commissioners Court of Calhoun County, and shall, at the expiration of the term for which it has been chosen, turn over to its successors all funds, property, and other things of value, coming into its hand as depository. Until this Agreement expires, the securities specified in part A shall remain in full force and effect. Once this Agreement expires, the above specified securities shall be returned to the Depository Bank; provided, however, the Commissioners Court of Calhoun County may sell at public or private sale with or without notice to the Depository Batik, the securities, or any pan thereof, and apply the proceeds or sale to ire satisfaction of any indebtedness arising by virtue of the violation of any or all terms, provisions or conditions of this Agreement. The above provision is given in addition to any remedy the County may have in any suit brought on this Agreement in any court of this State. The Depository Bank hereby represents and certifies to Calhoun County that any securities pledged pursuant to part A above shall be offered at their fair market value, and not at face value. II. COUNTY SPECIFICATION/RESPONSE SUBMITTED BY FIRST NATIONAL BANK The following terms, conditions, and provisions are contained in. 1, Specifications for County Depository Bank issued by the Commissioners Court of Calhoun County in the "Request For Proposals For Depository Contract"; and 2. Portions of the `Request For Proposals For Depository Contract" filled out by the Bank submitted to the Commissioners Court of Calhoun County. The terms, conditions, and provisions of said specifications and portions of the Request For Proposals For Depository Contract filled out by the Depositor- Batik are incorporated into this Agreement by reference and are hereby made a part of this Agreement said services and the corresponding fees arc not subject to change, without specific County approval, tluough the term of this Agreement_ III. TERM This Depository Agreement shalt commence on June 1, 1997, and shall continue until 60 days after the time fixed for the next selection of a Depository Bank. s 9 738 , ADDENDUM TO CALHOUN COUNTY DEPOSITORY PROPOSAL IV. INVESTMENT SERVICES The Commissioners Court of Calhoun County reserves the right to direct the County Staff or representatives of the County to withdraw any amount of funds of the County that are deposited in the County Depository and that are not required immediately to pay obligations of the County; and invest those funds as authorized by the Texas Government Code Chapter 2256. In accordance with the increase and decrease of County deposits (time/demand), an amount equal to 102%of eligible securities (market value) must be pledged. The County will require a routing monthly reporting of the market value of pledged collateral. The Depository Bank is responsible'for notifying the County of any deficiencies in its pledged collateral on a daily basis, as well as providing adiiitional collateral to the safekeeping financial institution to cover the deficiency. V. INTEREST RATES For all funds, up to and exceeding the 5100,006 FDIC insured amount, of Calhoun Cowny the Depository Bank shall pay a rate of interest of (calculated on an actual day/365-4ay year basis): FIXED RATE Time Period Rate of Interest 07 - 29 days 3.25 • 30 - 59 days 60 - 89 days 3.25 50 3.50 90 - 179 days 3.75 180 days or more but less than I year 4.01 VARIABLE RATE 07 - 29 days = 91 day Discount Ralc=V}�IbYKts Minus 200 Basis Points 30 - 59 days = 91 day Discount Rate Minus 200 Basis Points 60 - 89 days = 91 day Discount Rate Minus 200 Basis Points 90 - 179 days - 6 moth Discount RatcQR%XXXXlit3sta}@}@4MX Minus 200 Basis Points I80 - 365days = I year Discount Rate XXXX)A%jgflC�= Minus 150 Basis Points The Discount Rate of the most recent U.S. Treasury Bill auction, rounded to two decimal places, uifl be used to determine the rate of interest for the current month., 1NIEREST EARNING CI(ECKING AC O INTS Provide Variable Interest Rate on Interest Earning Checking Accounts for all County bank accounts except for Imprest Grant Accounts. Interest to be calculated as per the formula detailed in Appendix B and compounded monthly. Additionally, if Proposing Bank is willing to provide a Fixed Interest Rate for Interest Earning Checking Accounts please acknowledge and detail the rate in Appendix B. (Proposing Bank should explain in detail the formula to determine the Checking account interest rate in Appendix B of this Agrcement.) 739 VI. BANKING SERVICES REQUIRED The Depository Bank shall provide the following services to the County pursuant to this Depository Agreement: 1. Certificates of Deposit - Deposit instrument written for specified terms with a minimum allowable maturity of seven (7) days. Certain regulatory penalties are imposed on early withdrawal. 2. Investments - Investments shall be all transactions authorized by the County. 3. Letter of Transfer - Written authorization by Calhoun County, Texas to 'bebit" or 'Ieredit" the appropriate accounts listed on a form for the transfer of monies between accounts designated by the County. 4. Checks - The County reserves the right to obtain checks from sources other than the Bank. Checks provided by the Bank will be either one -part or two-part at the County's request, with the exception of payroll which will be a one -part form, in the paper weight of 24-pound first copy and 16-pound for each additional copy prepared in accordance to County specifications. S Interest-Bcaring Checking - An interest -bearing 'bhecking"account. Banks are legally required to reserve the right to impose a seven (7) days notice of withdrawal requirement. Unlimited number of checks or transactions allowed. • 6. Earnings Credit - As per outlined in Appendix E. 7, Imprest Grant Accounts - Non -interest bearing accounts with the sole purpose of maintaining Grant Funds. Deposits will be from the granting agency. Disbursements will be issued by the Comity. No banking or service fees are to be accessed. 8. The Depository Bank shall provide the County with Designated Bank Contact Personnel whose responsibilities shall be to serve as liaisons between the Depository Bank and the County. (Appendix C). 9. The Depository Bank shalt provide the County with a statement of account balance on the 4th business day, and, in no case, later than the 7th business day of the following month, on each account. Monthly account statements with all corresponding checks, debit and credit memo, etc.. This statement shall indicate the number of checks, drafts, collected balance for the month and other items on which charges are based. 10. The Depository Bank agrees to reconcile any differences in account balances within a period of time mutually agreeable to both the County and the Depository Bank following notification of such discrepancies. The charges per unit for each service listed above are set out In Appendix D to this Agreement. Calhoun County may select hard dollar, compensating balance or a combination of both methods to compensate the Depository Bank for the banking services provided pursuant to this Agreement. Payment of services made by balances and earnings credit shall be based on the formula detailed in Appendix E, except as ordered by a Court of late, maintained with the Depository Bank for the duration of this Agreement. 740 VIL GENERAL PROVISIONS 1. This Depository Agreement shall be subject to: a. All applicable banking statutes enacted by the Congress of the United States; b. All applicable federal banking rules or regulations promulgated by the Board of Directors of the Federal Deposit Insurance Corporation or its successor(s); and C. All applicable Texas banking statutes, including but not limited to all County depository statutes. 2. To qualify as the County Depository, the selected Depository Bank shall provide collateral in the form(s) of a pledge and/or bond as required by the County and in the amount(s) as required by the County pursuant to the County depository statutes. 3. At any time during the term of this Depository Agreement, the County's Depository Bank shall, as required by the County, provide an additional bond(s) or a new bond(s) as provided for in the Texas Government Code, 4. The Depository Bank shall provide the services specified under this Agreement and all appendices attached to this Agreement in accordance with all applicable federal statutes. including but not limited to, the County depository statutes. 5. The Depositor), Bank shall be in default of this Agreement if. . a. The Bank fails to perform its obligations pursuant to this Agreement and all appendices incorporated by reference into this Agreement in accordance Nvith the terms and conditions of this Agreement and all appendices incorporated by reference into this Agreement. b. The Bank fails to perform its obligations pursuant to this Agreement in accordance with all applicable federal statutes and regulations and all applicable federal statutes and regulations and all applicable Texas bank statutes. including but not limited to. the County's depository statutes. C. The Bank becomes insolvent or lakes any steps towards bankruptcy, or d. The Bank fails to provide the pledge(s) bond(s), and/or other collateral, as required by the County. 6. Upon the Depository Batik's failure to provide the pledge(s), bond(s). and/or other collateral, as required by the County, the County may immediately terminate this Depository Agreement and select another County Depository Batik in accordance xviih the applicable County depository statutes If the Depository Bank defaults in its performance of this Agreement, the County shall be entitled to any and all rights and remedies allowed under applicable Federal, State and Local law (statutes, cases, regulations, and ordinances). 8. The rights and remedies to which the County is entitled for any and all default under this Agreement are cumulative, and the use by the County of any one or more rights of remedies shall '741 not preclude or waive the County's rights to use and all other rights and remedies allowed under Federal or Texas law. The waiver by the County of any default by the Depository Bank shall not constitute a continuing waiver of such default or be a waiver of any subsequent default of the same kind or any subsequent default of the same kind or any subsequent default of a different character. t0. The County shall be entitled to any and all rights and remedies allowed under Federal and Texas law. The provision of such liquidated damages shall not be construed to limit in any way the rights and remedies to which the County is entitled in the event the Bank fails to give bond as required by law. 11, Pursuant to this Agreement, the Depository Bank shall provide the services designated in this Agreement and all appendices incorporated by reference into this Agreement at the authorization or direction of the Commissioners Court of Calhoun County. 12. The County and the Depository Bank agree and stipulate that all obligations under this Agreement are hilly performable in Calhoun County, Texas, and venue for any dispute arising out of this Agreement will lie in the appropriate court of Calhoun County, Texas. 13. The Depository Bank shall be responsible and liable to the County for any errors of commission or omission committed by the Bank in the performance of its obligations pursuant to this Agreement and pursuant to all appendices incorporated by reference into this Agreement. 14. The Depository Bank agrees to indemnify and hold the County harmless from any and all claim or claims, including attorney's fees, arising in whole or in pan out of or resulting in whole or in part from any intentional or negligent acts, or omission(s) by the Bank, its officials, agents, or employees with respect to the Bank's performance of its obligations pursuant to this Agreement and all appendices incorporated by reference into this Agreement. 15, If the Depository Bank defaults on this Agreement by becoming insolvent or taking any step toward bankruptcy, or if for any reason, on account of the deposit of the trust funds in the hands of the County with the depository, and part of said funds are lost, the Depository Bank shall save and hold harmless the County from any and all claims, including attorney's fees, from any and all owners of trust funds deposited by the County in said Depository Bank, 16. All notices to any party to this Agreement shall be in writing, and may be hand delivered or sent postage prepaid by certified mail, return receipt requested. Notice shall be sent to the County pursuant to this Agreement shall be sent by mail or hand delivered to the following address: Calhoun County 211 South Ann Street Port Lavaca, Texas 77979 Notice to the County will not be effective unless a copy of such notice is sent by mail to the District Attorney's Office at the following address: John D. Whitlow 211 South Ann Street Port Lavaca, Texas 77979 . 742 . All notices sent to the Depository Bank pursuant to this Agreement shall be sent to the address designated by the Bank in their application. 0 17. The Depository Bank shall not assign any of its duties or obligations pursuant to this Agreement to any other individual banker, banking corporation, banking association, or any other financial institution without the consent of the County. 18. Subject to [lie prohibition of assignment as stated in paragraph 17, the terns and provisions of this Agreement are binding upon the Depository Bank, its officials, agents, representatives, and their successors and assigns, and Calhoun County, its officials, agents, representatives, and their successors and assigns. 19. The terms and provisions of this Depository Agreement may not be amended or modified, unless such amendment or modification is in writing, dated subsequent to the date of this Agreement, and duly executed by the County and the Depository Bank. No agent, employee, official, or representative of the County has the authority to amend or modify the terms of this Depository Agreement except in accordance with such express authority as may be granted by the Commissioners Court of Calhoun County. 20. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not effect any other provision contained in this Agreement and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement. 21. This Agreement constitutes the entire agreement between the Depository Bank and Calhoun County, Texas, and this Depository Agreement supersedes any prior understandings or written or oral agreements that the County may have had with the Bank with respect to the subject matter of the Agreement. 22. As used in this Agreement, the terms "application form" and "specifications" are synonymous. 23. The Depository Bank shall be subject to the provisions of the Texas Government Code during the term of this Agreement and shall continue to be subject to the provisions of said statutes even if said statutes are recodified. 24. The Depository Bank shall not discriminate in its employment practices against any person on the basis of race, color. religion, sex, national origin. or handicap. 7 - 743 IN WITNESS WIiEREOF, the patties Hereto have caused this agreement to be signed in triplicate by (licit duly authorized officers, one of which shall be filed in the office of the County. EXECUTED this 9th day of May , 1997, ATTEST: Secretary of the Board (Bank Seat) ATTEST: Marlene Paul County Clerk (County Seaf) FIRST NATIONAL BANK I ORT LAVACA ` BANK BY:DR �t l�il!t3ffu73)f$f 33397 tat W. H. Bauer Jr, President CALHOUN COUNTY, TEXAS Ird DA Howard G. Hartzog, County Judge • 0 744 APPENDIX A 0 SECURITIES PLEDGED AS COLLATERAL 1-1 See attached list INDEPENDENT THIRD PARTY SAFEKEEPING AGENT NAME: Federal Reserve Bank of Dallas ADDRESS: P. 0. Box 655906 Mailing Dallas, Texas 75265-5906 Physical 2200 N. Pearl St. Dallas, Texas 75201-2272 ACCOUNT NAME First National Bank in Port Lavaca Joint Custody 07 ABA N 1131 23162 CONTACT PERSON Safekeeping Supervisor- Mary Dunavant 9 745 I N V E S T M E N T S E C U R I T Y M A N A G E. M E N T S Y 5 T E M Page: 11 D E T A I L L I S T I N G O F S E C U R I T I E S 8 Y_ P L F. D G E C O D E Dunnrt n.r> - G ,'; ) In- 1997 Present Value Method Printed: May 5, 1497 AGCY 31340OTV5 FEDERAL HOME LO 5.9000 04/21/2000 200,000.00 196,313 200,000.00 100.00 12/08/1993 203,000.00 AGCY 3134OOZY2 FEDERAL HOME LO 6.1900 01/21/2004 200,000.00 191,313 184,826.37 100.00 09/19/1994 179,250.00 AGCY 9S4-FEDERAL -NATL MO /.S000 Vb/1V/LVV4 3VV,vvv.vv �vv,. Dv 203,313 --- -- 199,319.58 100.00 - - 9/14/1990 193 ,750 .SSO 09/14/1 GOVT 912827VW9 U.S. TREASURY N 8,1250 02/15/1998 200,000.00 08/31/1990 200,812.50 GOVT 912827WW8: U.S. TREASURY N 8.8750 11/15/1996 200,000.00 207,750 200,152.60 100.00 UVezraj-II'�'coc`cavy-.�-�nS/199a:-500=� 000,=502,425.60 00 .,';. 107 75T ,12/b%19x91�;. sZ*1�'4,8�?,`33¢ COW GOVT F9�U-5-.-7REASUKY 912827H21 U.S. N TREASURY N b.U/DV- 6.0000 10/15/1999 500,000.00 496,250 496,708.60 100,00 12/23/1992 490,937.50 GOVT 912827K43 U.S. TREASURY N 5.5000 04/15/2000 300,000.00 292,594 299,634.69 100.00 07/28/1993 299,625.00 '-^-'Gpffr-'9'IZ827L83-0-5-TREASVRY-T7—S.-7500 081,1-57200'3-5;000-000-00"-95�0"63`-899"-097T4-S00-: 00- --iT/30/, - -. 912 65, *. 26 G01�7 �912827G5S a, 827G55 U S` 'N TREASURY'N 6.3750 O8/iS/2002 1,000,000�.00 ?9O,938 939 169 17''s100.00 11/30/1994 3 75 a 958 596 ,GOVT 912,_ U S: TREASURY 5.6250 O1/31/_19981 ,.1 000',000.00 997,813 . 989 181 53�100..00 - 02/23/1995 -0 .. --GDVi 9I2B27070-LT-5-TREASIIR�� 6T60 .. 01-0-0 60--TOII'SBS3--997,812-8B-I'Ob�60 GOUT 912827G30 U.S. TREASURY N 5.5000 07/31/1997 1,000,000.00 1,000,313 995,871.74 100.00 02/15/1995 960,468.75 cn„r o11o11TAC II c. TDC&SIIDV w a Assn m /zi/199A 1_000 .000 .00 997.813 989,855.75 100.00 03/07/1995 961,562.50 Subtotal - Pledge Code 11 16,800,000.00 16,745,007 16,573,751.72 16,402,046.88 ----'LALTiOUN-C'OONT,Y--COMMTSSTONER-`5- CCURY-- APPENDIX A - attachment 0 APPENDIX A SECURITIES PLEDGED AS COLLATERAL See attached list INDEPENDENT THIRD PARTY SAFEKEEPING AGENT NAME: Federal Reserve Bank of Dallas ADDRESS: P. 0. Box 655906 Mailing Dallas, Texas 75265-5906 Physical 2200 N. Pearl St. Dallas, Texas 75201-2272 ACCOUNT NAME- First National Bank in Port Lavaca Joint Custody 07 ABA # 1131 23162 CONTACT PERSON Safekeeping Supervisor- Mary Dunavant 9 747 I N V E 5 T M E N T 5 E C U R I T Y M A N A G E M E N T S Y S T E. M Page: 11 D E T A I L L I S T I N G O F 5 E C U R I T I E 5 8 Y P L E D G E C 0 0 E RTRGT NCTTnNGI RANK Report Date - April 30. 1997 Present Value Method Printed: May 5, 1997 AGCY 313400TV5 FEDERAL HOME LO S.9000 04/21/2000 200,000.00 196,313 200,000.00 100.60 12/08/1993 203,000.00 AGCY 31340OZY2 FEDERAL HOME LO 6.1900 01/21/2004 200,000.00 191,313 184,826.37 100.00 09/19/1994 179,250.00 AGGT 313JYLAb4 rtVMKSH NHIL PN /.JVvv v0/1v/4vvw ovv,vvv.vv -- -- ------ GOVT 912827VW9 U.S. TREASURY N 8.1250 02/15/1996 200,000.00 203,313 199,319.58 100.00 09/14/1990 193,750.60 rnVT 912R27WW8. U-S. TREASURY N 8.8750 11/15/1998 200.000.00 207,750 200,152.60 100.00 08/31/1990 200,812.50 GOVT 912827M21 U.S. TREASURY N 6.0000 10/15/1999 S00,000.00 496,250 496,708.60 100.00 12/23/1992 490,937.50 GOVT 912827K43 U.S. TREASURY N 5.5000 04/15/2000 300,000,00 292,594 299,834.69 100.00 07/28/1993 299,625.00 ' GO9T-9T2a27=U-S,--TREA5UR` -N—�.-7500-08/T5TZ-60"3—, GGO ; 000-00 455 , 063--'699 ;- 9Z-I3-T00.00----IT/30 , GOVT- 9,12827GSS V 5 3750:, 939,169 17 `100.00 11730/195�4 ;91,2,656 GOVT, ,=,912827J`45 U 5 .T,REASURY,N 5. 018/1'/ 1998 .1�, 000, 000.00 ,..97,O-O 990,938 97-,813,�' 989 ,1II2. 53,;100�OO .. 07/23/1995 ... .. r'_y95 593 ., 75 =; .--Ti001"-4ZZHZ7Q70-U-S-TREFtSDRY-N-6:5O'0 -06Z-6I'3-99T'SIT88-T GOVT 912827G30 U.S. TREASURY N 5.5000 07/31/1997 1,000,000.00 11000,313 995,871.74 100.00 02/15/1995 960,468,75 GOVT 912827145 U.S. TREASURY N 5.6250 01/31/1998 1.000.000.00 997,813 989,855.75 100.00 03/07/1995 961,562.50 -------------- ----------- -------------- -------------- subtotal - Pledge Code 11 16,800,000.00 16,745,007 16,573,751.72 16,402,046.88 —"'--TCALHOUtrCOUNTY-COMMTSSTONER'., 07 DO APPENDIX A - attachment 0 APPENDIX II CHECKING ACCOUNT INTEREST RATE Choice of fixed or variable rate: It will be the responsibility of the County to notify the Bank in writing on or before the first of each month if they wish to change the interest earning method from a fixed rate to a variable rate or a variable rate to a fixed rate. Failure to notify the Bank will continue the earnings option last chosen until a request to change is received. Fixed Rate: A fixed rate of 2.35 % computed on the average daily balance and paid monthly for the number of days shown on the monthly statement. Variable Rate: The last 91 day U.S.Treasury Bill Auction Discount Rate as of the 1st of each month minus 150 Basis Points computed on the average daily balance and paid monthly for the number of days shown on the monthly statement. 10 APPENDIX C ➢ESIGNATED BANK CONTACT PERSONNEL The bank shall provide a list of contact personnel within the bank who are qualified to provide information and assistance in the following areas on a daily basis: A. General Information B. Investments and Safekeeping C. Bookkeeping/Wire Transfers D. Head Teller Arnold Baumann Irene Hare W. H. Bauer Jr. Gladys Fulk Irene Hare Arnold Baumann Peggy Motl Irene Hare Edward Gonzales Joyce Kainer In addition, the bank will provide a summary of qualifications for such designated personnel, indicating position, length of service, and a brief summary of their professional experience. Such information shall be updated as designated personnel are changed over time. All of the above personnel are qualified in their positions. • L` 750 • nrrEtrvix v COST OF MAJOR SERVICES TO BE PROVIDED Services for Two Year Period June 1, 1997 through May 31, 1999 Est. Volume Unit Service Per Month (1) Cost 1. Credits Posted 23 .20 2. Debits Posted 750 .10 3. Deposit Items 200 .06 4. Incoming Wire Transfers 1 0 5. Outgoing Wire Transfers 1 15.00 6. Return Items 1 1.00 7. Stop Payments 1 15.00 8. Unencoded Deposits 0 0 9. Monthly account analysis for each account, plus a summary analysis of all accounts. The analysis should list all services, charges (per unit and total amounts) and activity volumes. 4.00 Total 4-60 7 5-00 12,00 15.00 15.00 4.00 Total Est. Cost of Services for One (1) Month $126.60 (Forward this Total to "AppendiN E and F') (1) Estimated monthly volume for the Counly's Consolidated Cash/Gencral Fund Currently, the County has 44 other accounts. MISCELLANEOUS CHARGEABLE ITEMS: Service Cost eg. Annual Calendar of Banking Hours No Charge Bank Desk Pads 1, Money Deposit Bags —0- 2. Bank Deposit Slips standard deposit slips =0�_ 3 Bank Deposit Books standard deposit books _ —0- 4. Checks Printed checks at the banks cost —depends on type and quantity 5. Safekeeping Fees see page 13 Total Misc. Est. Cost of Services (Forward this Total to "Appendix F") 12 751 Appendix D continued • Other major banking services to be offered by the institution. Please provide it brief description below of services that are proposed to be rendered and related costs. A. Free safe deposit boxes — limit 2 B. Free cashiers checks C. Free night depository service D. Letters of Transfer — $3.00 each 5. $10 Set up fee per issue, .25t, per interest coupon or check, • 1 cent per month per$1,000 maintenance fee. 13 752 0 APPENDIX E NET COST OF SERVICES BANK ANALYSIS (Interest rate to be calculated as of close of business on April 22, 1997) Total Cost of Service - I Month (From "Appendix W) Earnings Credit - 1 Month Formula to be calculated based on Average Ledger Balance as shown below: Average Ledger Balance(')Rate ($7,939,109) (')Consolidated Cash,/General Fund (Using the following Calhoun County Formula) investable Balance Less Adjustments: (Please enter type, formula and dollar amount.) Reserve requirement 10 793, 10.90 Average daily uncollected funds 20 9 1,587,821.80 ) x 1 month 7,939,109.00 $x,xxx,xxx 5,557,376.30 Adjusted Investable Balance $x,sxx,xxx Earnings Credit Interest Rate Formula: 91 Day_ .S T Bit Ams;- D sc x Rate 3.68 rate minus 150 Basis Points 5.18 (4-1-97) minus 150 = 3.68 % 16 809.00 Earrings Credit for t Month (30 days) $X,xx.(,XXX Note: Earnings credit rate would depend on which earning method the county selected, fixed or variable. Estimated Net Cost of Services to Calhoun County. Texas 14 (_) Credit of $16,682.40 (Forward this total to "Appendix F") 753 APPENDIX F PROPOSAL SUMMARY, TABULATIONS AND EVALUATIONS Est. Cost of Major Banking Services Appendix D (I Month) Est. Misc, Banking Services Appendix D Est. Cost of Net Banking Services Appendix E Ratio Analysis 126.60 In order to evaluate the individual bank's management skills in handling the County's funds and the safety thereof, each institution will be required to compute the following ratio analysis. Use as a basis the most recent fiscal year of the organization. i A. Capital 11,34 Deposit B. Capital 45,85 Loans Income Before C Seatriry Transactions 1 39 Assets Please provide copies of your institution's financial statements to support the calculations including fiscal year end statements and Consolidated Report of Condition for All Insured Commercial Banks for December 31, 1996, Schedule RC -Balance Sheet, Schedule RI -Income Statement. F;r r t, r+ t n t Dort Lavaca Financial Institution May 9, 1997 OCfiH. Bauer Date H. W. Sauer Sr., President 15 ''754 • 0 APPENDIX G PRIOR EXPERIENCE IN DEALING WITH MUNICIPAL INVESTMENTS, DAILY OPERATIONS AND SECURITY TRANSACTION 40 years of handling municipal depository contracts and bank investments. IG 755 DEPOSITORY AGREEMENT STATE OF TEXAS ' KNOW ALL MEN BY THESE PRESENTS This Depository Agreement is made and entered into by and between Calhoun County, Texas, a political subdivision of the State of Texas, hereinafter Called "the County", and First Victoria National Bank , a commercial bank selected as the County's Depository Bank by the Commissioners Court of Calhoun County, hereinafter called "Depository Bank". WHEREAS, First Victoria NatioBatV was on the _th day of 1997, duly and legally selected by the Commissioners Court of Calhoun County as the County's Depository Bank; and WHEREAS, the selected County Depository Bank must qualify by pledging collateral as required by the Commissioners Court of Calhoun County; NOW, THEREFORE, the County and the Depository Bank mutually agree as follows 1. A. The Depository Bank shall qualify as the County's Depository Bank by pledging and providing within 15 days after execution of this Agreement, security for the funds to be deposited by the County with the Depository Bank. The Depository Bank may secure these funds, at the option of the Commissioners Court of Calhoun County. by: 1. Personal bond'. surety bond; bonds, notes, and other securities; certificates of deposit; or a combination of these methods or 2. Investment securities or interests in them as provided by the Texas Government Code Chapter 2257, The Public Funds Collateral Act. Any and all collateral pledged and/or provided by the Depository Bank as of the date of execution of this Agreement shall be set out in Appendix A of this Agreement. B. Any and all collateral (102% of Market value) required under this Agreement pursuant to the Texas Government Code shall be subject to audit at the Depository Bank at any time by the County's Staff or representative of the County. C. All collateral pledged to secure the public funds must be maintained at an independent third party safekeeping agent. Depository safekeeping receipts shall be furnished evidencing the pledged securities required in the County's possession on the dale of a deposit. Detailed information on the Depository independent third panv safekeeping agent shall be set out in Appendix A of this Agreement. D. The Depository Bank may withdraw collateral when the market value of pledged securities exceeds the amount of deposits, provided that collateral will then be increased when the market value is less than the deposits. The right of substitution of securities shall be granted, provided the securities substituted meet with the requirements of applicable law, and are prior approved by the Calhoun County Commissioners' Court. The Depository Bank requests that substitution of collateral with like amount and kind be allowed through Administrative Action rather than full Board resolution. • 0 i 756 E. The parties to this Agreement further agree as follows: 1 That the above bound pledgofirst Victoria Nati k. shall faithfully do and perform all the duties and obligations devolving on it by law as the • County's Depository of Calhoun County, and shall upon presentation pay checks drawn on it by the County Staff or representatives of the County on "checking" accounts in such depository; and shall faithfully keep said County funds, and accounts for same according to law, and shall faithfully keep and account for all funds belonging to the County which are deposited with it under the requirements of the laws of Texas, and shall include State funds collected by the Tax Collector, and shall pay the interest at the time and at the rate hereinafter stipulated and in portions of the proposal specifications contained in the Request For Proposals For Depository Contract filled in by the Bank and accepted by the Commissioners Court of Calhoun County, and shall, at the expiration of the term for which it has been chosen, turn over to its successors all funds, property, and other things of value, coming into its hand as depository. Until this Agreement expires, the securities specified in part A shall remain in full force and effect. Once this Agreement expires, the above specified securities shall be returned to the Depository Batik, provided, however, the Commissioners Court of Calhoun County may sell at public or private sale with or without notice to (lie Depository Bank, the securities, or any par( thereof, and apply the proceeds or sale to the satisfaction of any indebtedness arising by virtue of the violation of any or all terms, provisions or conditions of this Agreement. 1r u The above provision is given in addition to any remedy the County may have in any suit brought on this Agreement in any court of this State. The Depository Bank hereby represents and certifies to Calhoun County that any securities pledged pursuant to part A above shall be offered at their fair market value, and not at face value. IL COUNTY SPECIFICATIONIRESPONSE SUBMITTED BY First Victoria National BANK The following terms, conditions, and provisions are contained in: 1. Specifications for County Depository Bank issued by the Commissioners Court of Calhoun County in the "Request For Proposals For Depository Contract"; and 2. Portions of the "Request For Proposals For Depository Contract" filled out by the Bank submitted to the Commissioners Court of Calhoun County. The terms, conditions, and provisions of said specifications and portions of the Request For Proposals For Depository Contract filled out by the Depository Bank are incorporated into this Agreement by reference and are hereby made a part of this Agreement said services and the corresponding fees are not subject to change, without specific County approval, through the term of this Agreement. III. TERM This Depository Agreement shall commence on June 1, 1997,.and shall continue until 60 days after the time fixed for the next selection of a Depository Bank. 1 ' 157 IV. INVESTMENT SERVICES The Commissioners Court of Calhoun County reserves the right to direct the County Staff or representatives of the County to withdraw any amount of funds of the County that are deposited in the County Depository and that are not required immediately to pay obligations of the County, and invest those funds as authorized by the Texas Government Code Chapter 2256. In accordance with the increase and decrease of County deposits (time/demand), an amount equal to 102% of eligible securities (market value) must be pledged The County will require a routing monthly reporting of the market value of pledged collateral. The Depository Bank is responsible for notifying the County of any deficiencies in its pledged collateral on a daily basis, as well as providing additional collateral to the safekeeping financial institution to cover the deficiency. V. INTEREST RATES For all funds, up to and exceeding the $100,000 FDIC insured amount, of Calhoun County the Depository Bank shall pay a rate of interest of (calculated on an actual day/365-day year basis): FIXED RATE Time Period 07 - 29 days 30 - 59 days 60 - 89 days 90 - 179 days 180 days or more but less than I year VARIABLE RATE Rate of Interest N/A N%A 07 - 29 days = 91 day Treasury Bill Equivalent Yield Plus -- Basis Points 30 - 59 days = 91 day Treasury Bill Equivalent Yield Plus Basis Points 60 - 89 days = 91 day Treasury Bill Equivalent Yield Plus -- Basis Points 90 - 179 days = 6 ninth Treasury Bill Equivalent Yield Plus _ Basis Points 180 - 365 days = I year Treasury Bill Equivalent Yield Plus ` Basis Points The bond equivalent yield of the most recent U.S. Treasury Bill auction, rounded to two decimal places, will be used to determine the rate of interest for the current month.. INTEREST EARNING CHECKING ACCOUNTS Provide Variable Interest Rate on Interest Earning Checking Accounts for all County bank accounts except for Imprest Grant Accounts. Interest to be calculated as per the formula detailed in Appendix B and compounded monthly. Additionally, if Proposing Bank is willing to provide a Fixed Interest Rate for Interest Earning Checking Accounts please acknowledge and detail the rate in Appendix B. (Proposing Bank should explain in detail the formula to determine the Checking account interest rate in Appendix B of this Agreement.) Bid for deposits will be only on Interest Bearing Checking Accounts on a floating basis. There is no fixed rate bid, no bid on money market accounts or certificates of deposit. Bid is covered in Appendix B. 0 0 758 V1. BANKING SERVICES REQUIRED • The Depository Bank shall provide the following services to the County pursuant to this Depository Agreement: 1. Certificates of Deposit - Deposit instrument written for specified terms with a minimum allowable maturity of seven (7) days. Certain regulatory penalties are imposed on early withdrawal. 2. Investments - Investments shall be all transactions authorized by the County. 3. Letter of Transfer - Written authorization by Calhoun County, Texas to 'debit" or `bredit" the appropriate accounts listed on a form for the transfer of monies between accounts designated by the County. 4. Checks - The County reserves the right to obtain checks from sources other than the Bank. Checks provided by ttre Bank will be either one -part or two-part at the County's request, with the exception of payroll which will be a one -pin form, in the paper weight of 24-pound first copy and 16-pound for each additional copy prepared in accordance to County specifications. 5. Interest -Bearing Checking - An interest -bearing `bhecking" account. Banks are legally required to reserve the right to impose a seven (7) days notice of withdrawal requirement. Unlimited number of checks or transactions allowed. 6. Earnings Credit - As per outlined in Appendix E. • T Imprest Grant Accounts - Non -interest bearing accounts with the sole purpose of maintaining Grant Funds. Deposits will be from tire granting agency. Disbursements will be issued by the County. No banking or service fees are to be accessed. 8. The Depository Bank shall provide the County with Designated Bank Contact Personnel whose responsibilities shall be to serve as liaisons between the Depositary Bank and the County. (Appendix C). 9. The Depository Bank shall provide the County with a statement of account balance oft the 4th business day, and, in no case, later than the 7th business day of the following month, on each account. Monthly account statements with all corresponding checks, debit and credit memo, etc.. This statement shall indicate the number of checks. drafts, collected balance for the month and other items on which charges are based_ 10. The Depository Bank agrees to reconcile any differences in account balances within a period of time mutually agreeable to both the County and the Depository Bank following notification of such discrepancies. The charges per unit for each service listed above are set out in Appendix D to this Agreement. Calhoun County may select hard dollar, compensating balance or it combination of both methods to compensate the Depository Bank for tire banking services provided pursuant to this Agreement. Payment of services made by balances and earnings credit shall be based on the formula detailed in Appendix E. except as . ordered by a Court of law, maintained with the Depository Bank for the duration of this Agreement. 759 VII. GENERAL PROVISIONS This Depository Agreement shall be subject to: a. All applicable banking statutes enacted by the Congress of the United States; b. All applicable federal banking rules or regulations promulgated by the Board of Directors of the Federal Deposit Insurance Corporation or its successor(s); and C. All applicable Texas banking statutes, including but not limited to all County depository statutes. 2. To qualify as the County Depository, the selected Depository Bank shall provide collateral in the form(s) of a pledge and/or bond as required by the County and in the amount(s) as required by the County pursuant to the County depository statutes. 3. At any time during the term of this Depository Agreement, the County's Depository Bank shall, as required by the County, provide an additional bond(s) or a new bond(s) as provided for in the Texas Government Code. 4. The Depository Bank shall provide the services specified under this Agreement and all appendices attached to this Agreement in accordance with all applicable federal statutes, including but not limited to, the County depository statutes. 5. The Depository Bank shall be in default of this Agreement if: a. The Bank fails to perform its obligations pursuant to this Agreement and all appendices • incorporated by reference into this Agreement in accordance with the terms and conditions of this Agreement and all appendices incorporated by reference into this Agreement. b. The Bank fails to perform its obligations pursuant to this Agreement in accordance with all applicable federal statutes and regulations and all applicable federal statutes and regulations and all applicable Texas bank statutes, including but not limited to. the County's depository statutes. C. The Bank becomes insolvent or takes any steps towards bankruptcy, or d. The Bank fails to provide the pledge(s) bond(s), and/or other collateral, as required by the County. 6. Upon the Depository Bank's failure to provide the pledge(s), bond(s), and/or other collateral, as required by the County, the County may immediately terminate this Depository Agreement and select another County Depository Bank in accordance with the applicable County depository statutes. 7. If the Depository Bank defaults in its performance of this Agreement, the County shall be entitled to any and all rights and remedies allowed under applicable Federal, State and Local law (statutes, cases, regulations, and ordinances). 8. The rights and remedies to which the County is entitled for any and all default under this • Agreement are cumulative, and the use by the County of any one or more rights of remedies shall 760 not preclude or waive the County's rights to use and all other rights and remedies allowed wider Federal or Texas law. 9. The waiver by the County of any default by the Depository Bank shall not constitute a continuing waiver of such default or be a waiver of any subsequent default of (lie same kind or any subsequent default of the same kind or any subsequent default of a different character, 10. The County shall be entitled to any and all rights and remedies allowed under Federal and Texas law, The provision of such liquidated damages shall not be construed to lint in any way the rights and remedies to which the County is entitled in the event the Bank fails to give bond as required by law. it. Pursuant to this Agreement, the Depository Bank shall provide the services designated in this Agreement and all appendices incorporated by reference into this Agreement at the authorization or direction of the Commissioners Court of Calhoun County. 12. The County and the Depository Bank agree and stipulate that all obligations under this Agreement are fully performable in Calhoun County, Texas, and venue for any dispute arising out of this Agreement will lie in the appropriate court of Calhoun County, Texas. 11 The Depository Bank shall be responsible and liable to the County for any errors of commission or omission committed by the Batik in the performance of its obligations pursuant to this Agreement and pursuant to all appendices incorporated by reference into this Agreement. 14. The Depository Bank agrees to indemnify and hold the County harmless from any and all claum or claims, including attorney's fees, arising in whole or in part out of or resulting in whole or in part from any intentional or negligent ac(s, or ontission(s) by the Bank, its officials, agents, or employees with respect to the Bank's performance of its obligations pursuant to this Agreement and all appendices incorporated by reference into this Agreement. 15. If the Depository Bank defaults on this Agreement by becoming insolvent or taking any step toward bankruptcy, or if for any reason, on account of the deposit of the trust funds in (he hands of the County with the depository, and part of said funds are lost, the Depository Bank shall save and hold harmless the County from any and all claims, including attorney's fees, from any and all owners of trust funds deposited by the County in said Depository Bank. 16. All notices to any party to this Agreement shall be in writing, and may be hand delivered or sent postage prepaid by certified mail, return receipt requested. Notice shall be sent to the County pursuant to this Agreement shall be sent by mail or hand delivered to the following address: Calhoun County 211 South Ann Street Port Lavaca, Texas 77979 Notice to lire County will not be effective unless a copy of such notice is sent by snail to the District Attorney's Office at the following address: John D. Whitlow 211 South Street Port Lavaca,a, Texas 77979 761, All notices sent to the Depository Bank pursuant to this Agreement shall be sent to the address • designated by the Bank in their application. 17, The Depository Bank shall not assign any of its duties or obligations pursuant to this Agreement to any other individual banker, banking corporation, banking association, or any other financial institution without the consent of the County. 19. Subject to the prohibition of assignment as stated in paragraph 17, the terms and provisions of this Agreement are binding upon the Depository Bank, its officials, agents, representatives, and their successors and assigns, and Calhoun County, its officials, agents, representatives, and their successors and assigns. 19. The terms and provisions of this Depository Agreement may not be amended or modified, unless such amendment or modification is in writing, dated subsequent to the date of this Agreement. and duly executed by the County and the Depository Bank. No agent, employee, official, or representative of the County has the authority to amend or modify the terms of this Depository Agreement except in accordance with such express authority as may be granted by the Commissioners Court of Calhoun County, 20. In case any one or more of the provisions contained in this Agreement shalt for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not effect any other provision contained in this Agreement and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement. 21. This Agreement constitutes the entire agreement between the Depository Bank and Calhoun • County, Texas, and this Depository Agreement supersedes any prior understandings or written or oral agreements that the County may have had with the Bank with respect to the subject matter of the Agreement. 22, As used in this Agreement, the terms "application form" and "specifications" are synonymous. 21 The Depository Bank shall be subject to the provisions of the Texas Government Code during the term of this Agreement and shall continue to be subject to the provisions of said statutes even if said statutes are recodified. 24. The Depository Bank shall not discriminate in its employment practices against any person on the basis of race, color, religion, sex. national origin, or handicap. 0 762 IN WITNESS WHEREOF, the parties hereto have caused (his agreement to be signed in triplicate by their duly authorized officers, one of which shall be filed in the office of the County. EXECUTED this 7th day of May , 1997. FIRST VIC 'ORIA OVAL BANK Y: % RAC Ax 1f7dWA:�Qi< Mrs Sue Jurise k, enior Vice President ATTEST: fc5r9f#cS�WANA Administrative Assistant (Bank Seal) 0 ATTEST: Marlene Paul County Clerk (County Seal) • CALHOUN COUNTY. TEXAS DA' Howard G. Hartzog, County Judge 763 APPENDIX A SECURITIES PLEDGED AS COLLATERAL Securities available to be pledged held at Federal Reserve Bank of Dallas. 0 INDEPENDENT THIRD PARTY SAFEKEEPING AGENT NAME: Federal Reserve Bank of Dallas ADDRESS: Mailing P. 0. Box 655906 Dallas, Tx 75265-5906 Physical ACCOUNT NAME First Victoria National Bank ABA # 113102552 CONTACT PERSON Sue Jurischk . 9 764 APPENDIX B CHECKING ACCOUNT INTEREST RATE On all interest bearing deposits Bank will pay a floating rate based on the 91-day U. S. Treasury Bills discount rate less 25 basis points. This rate will be equal to the 91-day average discount rate paid on U. S. Treasury Bills as set by the weekly Treasury auctions held during the prior month as adjusted in the preceding sentence. This rate will be reset on the first of each month based on prior months auctions. This rate is a simple rate, not compounded. Interest will be paid on collected available balances. Minimum balance required to open accounts is $1,000.00, If balance in account falls below $1,000.00 anytime during the month, a $10.00 service fee will be charged and no interest will be paid for that month. 0 0 10 7665 APPENDIX C • DESIGNATED BANK CONTACT PERSONNEL The bank shall provide a list of contact personnel within the bank who are qualified to provide information and assistance in the following areas on a daily basis: A. General Information Sue Jurischk B. Investments and Safekeeping Sue Jurischk or Cynthia Vivian C. Bookkeeping/WireTransfers Sue Jurischk, Cynthia Vivian LeeAnn Bowen, Marietta Leita D. Head Teller Mary Strong, Carol Crist In addition, the bank will provide a summary of qualifications for such designated personnel, indicating position, length of service, and a brief summary of their professional experience. Such information shall be updated as designated personnel are changed over time. Sue Jurischk is Chief Investment Officer for First Victoria National Bank. She has served in this capacity since 1987. She has serviced public fund account since 1974. Cynthia Vivian is Sue's assistant. She has served in this capacity since 1990 and has assisted on public funds accounts during that time period. LeeAnn Bowen and Marietta Leita are departmental assistants and are experienced with public funds. Mary Strong is Branch Manager and Carol Crist is Lending Officer at the Calhoun County Branch of First Victoria National Bank. 766 APPENDIX D COST OF MAJOR SERVICES TO BE PROVIDED Services for Two Year Period June 1, 1997 through May 31, 1999 Est. Volume Unit Service Per Month (1) Cost Total I. Credits Posted 23 .22,5 _ 5.75 2. Debits Posted 750 ,15 112.50 3. Deposit Items 200 .06 12.00 4. Incoming Wire Transfers 1 5.00 5.00 5. Outgoing Wire Transfers 1 15.00 15.00 6. Return Items 1 2.00 2.00 7. Stop Payments 1 17.50 17.50 8. Unencoded Deposits 0 __ __ 9. Monthly account analysis for each account, plus a summary analysis of all accounts. The analysis should list all services, charges (per unit and total amounts) and activity volumes. Total Est. Cost of Services for One (1) Month based on 45 accounts 20.00 per ar_count--gnn nn maintenance (Forward this Total to "Appendix E and F') (1) Estimated monthly volume for the County's Consolidated CaslVGeneral Fund. Currently, the County has 44 other accounts. MISCELLANEOUS CHARGEABLE ITEMS: Service eg. Annual Calendar of Banking Hours Hank Desk Pads I Money Deposit Bags 2, Bank Deposit Slips 3 Bank Deposit Books 4, Checks 5. Safekeeping Fees Total Misc. Est. Cost of Services Safekeeping Maintenance ,01% Par Value Safekeeping Deposit $35.00 Safekeeping Withdrawal $35.00 12 Cost No charge 18.00 per bag vendor's cost See "below 1t (Forward this Total to "Appendix F") 767 Appendix D continued Other major banking services to be offered by the institution. Please provide a brief description beloNv of services that are proposed to be rendered and related costs. A. Cash Management Services — Brochure Attached along with fee schedule (Includes ACH Origination) 91 A 13 0 0 r • • L Is APPENDIX E NET COST OF SERVICES SEE ATTACHED ACCOUNT ANALYSIS BANK ANALYSIS APPENDIX E-1 (Interest rate to be calculated as of close of business on April 22, 1997) Total Cost of Service - I Month (From "Appendix D") Earnings Credit - I Month Formula to be calculated based on Average Ledger Balance as shown below: ElAverage Ledger Balancet'tRate (4.89 x I month ($7,939,109) t')Consolidated Cash/General Fund (Using the follo«ing Calhoun Count Formula) Investable Balance Less .Adjustments: (Please enter type, formula and dollar amount.) Adjusted Investable Balance Earnings Credit Interest Rate Formula: Earnings Credit for I Month Sx. cis. ssx Rate S.� css.xxs Estimated Net Cost of Services alh Formula for compensating balances out liz ngeearnings credit: I ) (Forward this total Unit Price x number of days in month to "Appendix F') 365 . earnings credit + 1 minus reserve requirement 14 o FIRST VICTORIA NATIONAL BANK A CCOUNTANAL YSIS SUMMARY Aprr), 1997 APPENDIX E-1 Calhoun County 20 I West Austin St • Point O'Connor, Tx 77978 BASED ON AVERAGES AS SUPPLIED IN REQUEST FOR"BID Account No. various EARNINGS ALLOWANCE 4.85% 'ADJUSTED FOR RESERVE REQUIREMENT OF 10.00 % DEMAND DEPOSIT ANALYSIS SUMMARY DAIL YAVERAGELEDGER BALANCE $ 7,939,109.00 LESS DAILYAVERAGE FLOAT 0.00 DAIL YAVERAGE COLLECTED BALANCE $ 7,939.109.00 LESS REQUIRED RESERVES 793,910.90 NET AVERAGECOLLECTED BALANCE $ 7,1+5.tse.lo BANK SERVICES PROVIDED BALANCE TOTAL TOTAL UNIT REQUIRED COST OF BALANCE QUANTITY PRICE PER UNIT • SERVICE 0 REQUIRED Account Maintenance 45 20.00 5,574.65 900.00 250,859.25 Credits 23 0.25 69.68 5.75 1,602.64 Debits 0.15 112.50 33.344.00 9em5 Ddposifdd 200 200 0.06 16.7 16.72 12.00 3,344.00 Stop Paymants 1 17.50 4,817.82 17.50 4,877.82 Wra Transfers - Incoming 1 5.00 1,393.66 5.00 1.393.66 Wra Transfers - Outgoing 1 15.00 4.180,99 15.00 4,160.99 Return.7ems 1 2.00 557.46 2.00 557.46 Numerical Son of Checks 0 0.07 19.51 0.00 0.00 Cashiar 07acks 0 3.00 836.20 0.00 0.00 ACHOriginationFda 0 10.00 2.767.32 10.00 0.00 ACH Origination Per ham Fee 0 0.10 27.87 0.00 0.00 Cash Management Primary 0 30.00 8,361.97 0.00 0.00 Cash Management Secondary 0 15.00 4,180.99 0.00 0.00 Night Deposit Bags 0 18.00 5,017,18 0.00 0.00 basufficrent Check Handling 0 17.50 4.877.62 0.00 0.00 Interbank Transfers 0 0.50 139.37 0.00 0.00 Overdrafts (Per day) 0 10,00 2,787.32 0.00 0.00 Coin Rolls 0 0,06 16.72 0.00 0.00 Currency Per Strap 0 0,10 27.87 0.00 0.00 Balance Reporting Primary 1 30.00 8,361.97 30.00 8,361.97 Balance Raponing Secondary 44 15.00 4,150.99 _ _660_00 183,963,56 1,769.75 490,498.85 Balance A valla bta far Other Bank Servicas 6,654,699.25 TOTAL FEE 0.00 This analysis assumes no float on balances and non -interest bearing. Interest bearing accounts will not be used for compensating balances. All checks and deposit slips ordered for these accounts will be paid for by the depositor. • Services not included in above may be added as is mutually agreeable. The earrings credit is the 91-day Treasury Bill discount rate from the prior month's first weekly auction less 25 basis points. IME is APPENDIX F PROPOSAL SUMMARY, TABULATIONS AND EVALUATIONS Est. Cost of Major Banking Services Appendix D (I Month) Est. Misc. Banking Services Appendix D Est. Cost of Net Banking Services Appendix E Based on information supplied (see analysis statement Appendix E-1) there would be no fee Ratio Analysis In order to evaluate the individual bank's management skills in handling the County's funds and the safety thereof, each institution will be required to compute the following ratio analysis. Use as a basis the most recent fiscal year of the organization. A. Capital Deposit B. Capital Loans Income Before C Security Transactions Assets 24.74% 9.89% Please provide copies of your institution's financial statements to support the calculations including fiscal year end statements and Consolidated Report of Condition for All Insured Commercial Banks for December 31, 1996. Schedule RC-Bahurce Sheet, Schedule RI -Income Statement. Firer Victor -in Ila*ional Bank President 15 Date 7, 1997 771 APPENDIX G • PRIOR EXPERIENCE IN DEALING WITH MUNICIPAL INVESTMENTS, DAILY OPERATIONS AND SECURITY TRANSACTION First Victoria National Bank currently serves as depository for the following entities: City of Victoria Victoria County Victoria County Navigation District Victoria College Gulf Bend MHMR Regional Planning Commission Private Industry Council Region III Education Service Center Nursery ISD Bloomington ISD Bidder has a qualified staff to handle public funds transactions. 16 772 • .- • NaK R/ NNERN HORWESr HANKS BRERN ON t// May 12, 1997 County of Calhoun 211 S. Ann Street Port Lavaca, Texas 77979 Gentlemen: Nonvest Bank Texas, South Central Main Office One O'Connor Plaza Post Office Box 1698 Victoria, Texas 77902-1698 5121573-5151 Over the past few years, many public fund depositors have begun to invest funds outside their depositor contracts, We think this makes sense and have encouraged this transition to more efficient cash management. Norwest Bank's bid to provide depository services to Calhoun County follows under the heading "Depository Bid". Our bid focuses on servicing your operational accounts and encourages alternative investments. We pay interest on all collected balances in demand accounts (interest bearing checking accounts) through our deposit system. Interest is not calculated using an account analysis. What this means to the County is there is no reduction of available balances for reserve requirements before interest is calculated. Norwest Investment Services, Inc. can also work with you concerning investment of funds outside the depositor contract. We believe our approach combines the best features of account services and investments. You will be able to achieve maximum returns through full employment of your funds on deposit. If you have any questions concerning our bid, please contact Raymond Brown at our Port Lavaca location or me at 1-800-242-3581. Sincerely, Donna A. Cox Vice President Attachments 773 DEPOSITORY AGREEMENT STATE OF TEXAS * KNOW ALL MEN BY THESE PRESENTS r This Depository Agreement is made and entered into by and between Calhoun County, Texas, a political subdivision of the State of Texas, hereinafter Called "the County", and Moriyesi Zan k 7-ey a,S, S,C. , a commercial bank selected as the County's Depository Bank by the Commissioners Court of Calhoun County, hereinafter called "Depository Bank". WHEREAS, Nit)( u)efi"f Bank was on the /zlh day of 14gy , 1997, duly and legally selected by the Commissioners Court of Calhoun County as the County's Depository Bank; and WHEREAS, the selected County Depository Bank must qualify by pledging collateral as required by the Commissioners Court of Calhoun County; NOW, THEREFORE, the Countyand the Depository Bank mutually agree as follows: A. The Depository Bank shall qualify as the County's Depository Bank by pledging and providing within 15 days after execution of this Agreement, security for the funds to be deposited by the County with the Depository Batik, The Depository Bank may secure these funds, at the option of the Commissioners Court of Calhoun County, by: Personal bond; surety bond; bonds, notes, and other securities; certificates of deposit; or a combination of these methods or 2. Investment securities or interests in them as provided by the Texas Government Code Chapter 2257, The Public Funds Collateral Act. Any and all collateral pledged and/or provided by the Depository Bank as of the date of execution of this Agreement shall be set out in Appendix A of this Agreement. B. Any and all collateral (102% of Market value) required under this Agreement pursuant to the Texas Government Code shall be subject to audit at the Depository Bank at any time by the County's Staff or representative of the County. C. All collateral pledged to secure the public funds must be maintained at an independent third party safekeeping agent. Depository safekeeping receipts shall be fiunished evidencing the pledged securities required in the County's possession on the date of a deposit. Detailed information on the Depository independent third party safekeeping agent shall be set out in Appendix A of this Agreement. D. The Depository Bank may withdraw collateral when the market value of pledged securities exceeds the amount of deposits, provided that collateral will then be increased when the market value is less than the deposits. The right of substitution of securities shall be granted, provided the securities substituted meet with the requirements of applicable law, and are prior approved by the Calhoun County Commissioners' Court. L' 774 E. The parties to this Agreement further agree as follows • I That the above bound pledgor, 6YDY W if Bank, shall faithfully do and perform all the duties and obligations devolving on it by law as the County's Depository of Calhoun County, and shall upon presentation pay checks drawn on it by the County Stab' or representatives of the County on "checking" accounts in such depository; and shall faithfully keep said County funds, and accounts for same according to law, and shall faithfully keep and account for all funds belonging to the County which are deposited with it under the requirements of the laws of Texas, and shall include State funds collected by the Tax Collector, and shall pay the interest at the time and at the rate hereinafter stipulated and in portions of the proposal specifications contained in the Request For Proposals For Depository Contract filled in by the Bank and accepted by the Commissioners Court of Calhoun County, and shall, at the expiration of the term for which it has been chosen, turn over to its successors all funds, property, and other things of value, coming into its hand as depository. Until this Agreement expires, the securities specified in part A shall remain in full force and effect. Once this Agreement expires, the above specified securities shall be returned to the Depository Bank; provided, however, the Commissioners Court of Calhoun County may sell at public or private sale with or without notice to the Depository Bank, the securities, or any part thereof, and apply the proceeds or sale to the satisfaction of any indebtedness arising by virtue of the violation of any or all terms, provisions or conditions of this Agreement. 2 The above provision is given in addition to any remedy the County may have in • any suit brought on this Agreement in any court of this State. 3 The Depository Bank hereby represents and certifies to Calhoun Comity that any securities pledged pursuant to part A above shall be offered at their fair market value, and not at face value. it. COUNTY SPECIFICATIONIRESPONSE SUBMITTED BY N n r Wes± BANK The following terms, conditions, and provisions are contained in: 1. Specifications for County Depository Batik issued by the Commissioners Court of Calhoun County in the "Request For Proposals For Depository Contract", and 2. Portions of the "Request For Proposals For Depository Contract" filled out by the Bank submitted to the Commissioners Court of Calhoun County. The terms, conditions, and provisions of said specifications and portions of the Request For Proposals For Depository Contract filled out by the Depository Bank are incorporated into this Agreement by reference and are hereby made a part of this Agreement said services and the corresponding fees are not subject to change, without specific County approval, through the term of this Agreement. III. TERM This Depository Agreement shall commence on June 1, 1997,.and shall continue until 60 days alter the time fixed for the next selection of a Depository Bank. 775 IV. INVESTMENT SERVICES The Commissioners Court of Calhoun County reserves the right to direct the County Staff or representatives of the County to withdraw any amount of funds of the County that are deposited in the County Depository and that are not required immediately to pay obligations of the County, and invest those funds as authorized by the Texas Government Code Chapter 2256. In accordance with the increase and decrease of County deposits (time/demand), an amount equal to 102% of eligible securities (market value) must be pledged. The County will require a routing monthly reporting of the market value of pledged collateral. The Depository Bank is responsible for notifying the County of any deficiencies in its pledged collateral on a daily basis, as well as providing additional collateral to the safekeeping financial institution to cover the deficiency. V. INTEREST RATES For all funds, up to and exceeding the S I00,000 FDIC insured amount, of Calhoun County the Depository Bank shall pay a rate of interest of (calculated on an actual day/365-day year basis): FIXED RATE Time Period 07 - 29 days 30 - 59 days 60 - 89 days 90 - 119 days 180 days or more but less than I year VARIABLE RATE Rate of Interest No aid 07 - 29 days = 91 day Treasury Bill Equivalent Yield Plus (� Basis Points Pre V ( 0US M 0 nth 30 - 59 days = 91 day Treasury Bill Equivalem Yield Plus 575.7 Basis Points 41 i4y T- 13 i 11 60 - 89 days = 91 day Treasury Bill Equivalent Yield Plus Basis Points 90 - 179 days = 6 mnih Treasury Bill Equivalent Yield Plus Basis Points 190 - 365 days = 1 year Treasury Bill Equivalent Yield Plus Basis Points The bond equivalent yield of the most recent U.S. Treasu' Bill auction, rounded to two decimal places, will be used to determine the rate of interest for the current month.; INTEREST EARNING CHECKING ACCOUNTS Provide Variable Interest Rate on Interest Earning Checking Accounts for all County bank accounts except for Imprest Grant Accounts. Interest to be calculated as per the formula detailed in Appendix B and compounded monthly. Additionally. if Proposing Bank is willing to provide a Fixed Interest Rate for Interest Earning Checking Accounts please acknowledge and detail the rare in Appendix B. (Proposing Bank should explain in detail the formula to determine the Checking account interest rate in Appendix B of this Agreement.) • i • 776 VI. BANKING SERVICES REQUIRED The Depository Bank shall provide the following services to the County pursuant to this Depository Agreement: 1. Certificates of Deposit - Deposit instrument written for specified terms with a minimum allowable maturity of seven (7) days. Certain regulatory penalties are imposed on early withdrawal. 2. Investments - Investments shall be all transactions authorized by tite County. 3. Letter of Transfer - Written authorization by Calhoun County, Texas to 'debit" or 'bredit" the appropriate accounts listed on a form for the transfer of monies between accounts designated by the County. 4. Checks - The County reserves the right to obtain checks from sources other than the Bank. Checks provided by the Bank will be either one -part or two-part at the County's request, with the exception of payroll which will be a one -part form, in the paper weight of 24-pound first copy and 16-pound for each additional copy prepared in accordance to County specifications. 5. Interest -Bearing Checking - An interest-bearing'bhecking7 account. Banks are legally required to reserve the right to impose a seven (7) days notice of withdrawal requirement. Unlimited number of checks or transactions allowed. 6, Earnings Credit - As per outlined in Appendix E. • 7. Imprest Grant Accounts - Non -interest bearing accounts with the sole purpose of maintaining Grant Funds. Deposits will be from the granting agency. Disbursements will be issued by the County. No banking or service fees are to be accessed. 8. The Depository Bank shall provide the County with Designated Bank Contact Personnel whose responsibilities shall be to serve as liaisons between the Depository Bank and the County. (Appendix C). 9. The Depository Bank shall provide the County with a statement of account balance on the 4th business day, and, in no case, later than the 7th business day of the following month, on each account. Monthly account statements with all corresponding checks, debit and credit memo, etc.. This statement shall indicate the number of checks, drafts, collected balance for the month and other items on which charges are based. 10. The Depository Bank agrees to reconcile any differences in account balances within a period of time mutually agreeable to both the County and the Depository Bank following notification of such discrepancies. The charges per unit for each service listed above are set out in Appendix D to this Agreement. Calhoun County may select hard dollar, compensating balance or a combination of both methods to compensate the Depository Bank for the banking services provided pursuant to this Agreement. Payment of services made by balances and earnings credit shall be based on the formula detailed in Appendix E, except as ordered by a Court of law, maintained with the Depository Bank for the duration of this • Agreement F f� VII. • GENERAL PROVISIONS 1. This Depository Agreement shall be subject to: a. All applicable banking statutes enacted by the Congress of the United States; b. All applicable federal banking rules or regulations promulgated by the Board of Directors of the Federal Deposit Insurance Corporation or its successor(s); and C. All applicable Texas banking statutes, including but not limited to all County depository statutes. 2. To qualify as the County Depository, the selected Depository Bank shall provide collateral in the form(s) of a pledge and/or bond as required by the County and in the amount(s) as required by the County pursuant to the County depository statutes. 3. At any time during the term of this Depository Agreement, the County's Depository Bank shall, as required by the County, provide an additional bonds) or a new bond(s) as provided for in the Texas Government Code. 4. The Depository Bank shall provide the services specified under this Agreement and all appendices attached to this Agreement in accordance with all applicable federal statutes, including but not limited to, the County depository statutes. 5. The Depository Bank shall be in default of this Agreement if. • a. The Bank fails to perform its obligations pursuant to this Agreement and all appendices incorporated by reference into this Agreement in accordance with the terms and conditions of this Agreement and all appendices incorporated by reference into this Agreement. b. The Bank fails to perform its obligations pursuant to this Agreement in accordance with all applicable federal statutes and regulations and all applicable federal statutes and regulations and all applicable Texas bank statutes, including but not limited to, the County's depository statutes. c. The Bank becomes insolvent or takes any steps towards bankruptcy; or d. The Bank fails to provide the pledge(s) bond(s), and/or other collateral, as required by the County. Upon the Depository Batik's failure to provide the pledge(s), bond(s), and/or other collateral, as required by the County, the County may immediately terminate this Depository Agreement and select another County Depository Bank in accordance with the applicable County depository statutes. 7. If the Depository Bank defaults in its performance of this Agreement, the County shall be entitled to any and all rights and remedies allowed under applicable Federal, State and Local law (statutes, cases, regulations, and ordinances). 8. The rights and remedies to which the County is entitled for any and all default under this Agreement are cumulative, and the use by the County of any one or more rights of remedies shall 778 not preclude or waive the County's rights to use and all other rights and remedies allowed under • Federal or Texas law. 9. The waiver by the County of any default by the Depository Bank shall not constitute a continuing waiver of such default or be a waiver of any subsequent default of the same kind or any subsequent default of the same kind or any subsequent default of a different character. M The County shall be entitled to any and all rights and remedies allowed under Federal and Texas law. The provision of such liquidated damages shall not be construed to limit in any way the rights and remedies to which the County is entitled in the event the Bank fails to give bond as required by taw. it, Pursuant to this Agreement, the Depository Bank shall provide the services designated in this Agreement and all appendices incorporated by reference into this Agreement at the authorization or direction of the Commissioners Court of Calhoun County. 12. The County and the Depository Bank agree and stipulate that all obligations under this Agreement are fully performable in Calhoun County, Texas, and venue for any dispute arising out of this Agreement will lie in the appropriate court of Calhoun County. Texas 13. The Depository Bank shall be responsible and liable to the County for any errors of commission or omission committed by the Bank in the performance of its obligations pursuant to this Agreement and pursuant to all appendices incorporated by reference into this Agreement. 14. The Depository Bank agrees to indemnify and hold the County harmless from any and all claim or claims, including attorney's fees, arising in whole or in part out of or resulting in whole or in part from any intentional or negligent acts, or omission(s) by the Bank. its officials, agents, or employees with respect to the Batik's performance of its obligations pursuant to this Agreement and all appendices incorporated by reference into this Agreement. 15. If the Depository Bank defaults on this Agreement by becoming insolvent or taking any step toward bankruptcy, or if for any reason, on account of the deposit of the trust funds in the hands of the County with the depository, and part of said funds are lost, the Depository Bank shall save and hold harmless the County from any and all claims, including auontcy s fees, from any and all owners of trust funds deposited by the County in said Depository Bank I6. All notices to any parry to this Agreement shall be in writing, and may be hand delivered or sent postage prepaid by certified mail, return receipt requested. Notice shall be sent to the County pursuant to this Agreement shall be sent by mail or hand delivered to the following address; Calhoun County 2 t 1 South Ann Street Port Lavaca, Texas77979 Notice to the County will not be effective unless a copy of such notice is sent by mail to the District Attorney's Office at the following address: John D. Whitlow 211 South Ann Street Port Lavaca, Texas 77979 779 All notices sent to the Depository Bank pursuant to this Agreement shall be sent to the address designated by the Bank in their application. • IT The Depository Bank shall not assign any of its duties or obligations pursuant to this Agreement to any other individual banker, banking corporation, banking association, or any other financial institution without the consent of the County. 19. Subject to the prohibition of assignment as stated in paragraph 17, the terns and provisions of this Agreement are binding upon the Depository Bank, its officials, agents, representatives, and their successors and assigns, and Calhoun County, its officials, agents, representatives, and their successors and assigns. 19. The terms and provisions of this Depository Agreement may not be amended or modified, unless such amendment or modification is in writing, dated subsequent to the date of this Agreement, and duly executed by the County and the Depository Bank. No agent, employee, official, or representative of the County has the authority to amend or modify the terms of this Depository Agreement except in accordance with such express authority as may be granted by the Commissioners Court of Calhoun County. 20. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not effect any other provision contained in this Agreement and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement. 21, This Agreement constitutes the entire agreement between the Depository Bank and Calhoun County, Texas, and this Depository Agreement supersedes any prior understandings or written or oral agreements that the County may have had with the Bank with respect to the subject matter of the Agreement. 22. As used in this Agreement, the terms "application form" and "specifications" are synonymous. 23. The Depository Bank shall be subject to the provisions of the Texas Government Code during the tern of this Agreement and shall continue to be subject to the provisions of said statutes even if said statutes are recodified. 24. The Depository Bank shall not discriminate in its employment practices against any person on the basis of race, color, religion, sex, national origin, or handicap. 0 EKE • IN WITNESS WHEREOF, the parties hereto have caused this agreement to be signed in triplicate by their duty authorized officers, one of which shall be filed in the office of the County. EXECUTED this 12fh day of 10Q v , 1997. ATTEST: ATTEST: Marlene Paul County Clerk (County Seal) 0 N d f wee 5 l IJG n�/SOtcf�t l ettta�BANK BY: titer/ Gr- Viee President CALHOUN COUNTY, TEXAS BY: DATE: Howard G. Hartzog, County Judge 781 APPENDIX A SECURITIES PLEDGED AS COLLATERAL INDEPENDENT THIRD PARTY SAFEKEEPING AGENT NAME: rederat 2escrve Bank ADDRESS: '1 Mailing �Q��(.5 1 eItas r'0Its on (� frinGi� 1 Physical �)d Ilas TEYa S OOU6fon Bfdi)Cht ACCOUNT NAME Norwe54 Bank 7Te,«s� 50v-A Oefilrq-) ABA" 1131-07-67-$ CONTACT PERSON - fermi Per Croe-keff • 9 '782 APPENDIX B • CHECKING ACCOUNT INTEREST RATE Pre vious MorLW5 tl day U 5 T--B i 1J 12&-te fn I nu.5 50 bao is po ' ml-5 10 i APPENDIX C • DESIGNATED BANK CONTACT PERSONNEL The bank shall provide a list of contact personnel within the bank who are qualified to provide information and assistance in the following areas on a daily basis: A. General Information leo y m o n d Brown B. Investments and Safekeeping L)enn; er C rOCnEf/ C. Bookkeeping/WireTransfers /e(jyinond ,Brown // ) 6-01f D. Head Teller Roy m o n o Brown In addition, the bank will provide it summary of qualifications for such designated personnel, indicating position, length of service, and a brief summary of their professional experience. Such information shall be updated as designated personnel are changed over time. fln n�t haave an excess is r� QbOYe !'eterenCed t°�r+�vloyees df lD ylear5 experi'enee in ewrrenf �lJosi�;ons. kaymond B/own is fhe Man'" Ofrl'�°eer ;A oar ponf Lavaca 100& r'on and will be lvely Primary eeinlacf Colony WitA h,'s 6fafr a-enn - re eroekdl u) I) work evi fill you, anel � Ae neeessary eoNa -era,(, pal 6-d-H * s fAe Wire I ra„sTer /na.naye r 0 784 • APPENDIX D COST OF MAJOR SERVICES TO BE PROVIDED Services for Two Year Period June 1, 1997 through May 31, 1999 Est. Volume Unit Service Per Month (1) Cost Total 1. Credits Posted 23 .35 �i• O 2. Debits Posted 750 l 5 D& 3. Deposit Items 200 .09 other /la•(�D 4. Incoming Wire Transfers 1 I0•0i� 5. Outgoing Wire Transfers 1 15-00 15.OD 6. Return Items 1 3•DO 3.00 7. Stop Payments 1 00 Z O, 00 8. Unencoded Deposits 0 "- 9. Monthly account analysis for each account, plus a summary analysis of all accounts. The analysis should list all services, charges (per unit and total amounts) and activity volumes. 3&5e_ Fee a.w R0,C6 pe r aac# -- Total Est. Cost of Services for One (1) Month 45AC 5 Z 3,30 (Forward this Total to "Appendix E and F') (1) Estimated monthly volume for the County's Consolidated Cash/Gencral Fund. Currently, the County has 44 other accounts. MISCELLANEOUS CHARGEABLE ITEMS: Service eg. Annual Calendar of Banking Hours Bank Desk Pads L Money Deposit Bags 2. Bank Deposit Slips 3 Bank Deposit Books 4. Checks - No speeiFie iyp< rejkcsl'ed 5. Safekeeping Fees ^ No voltLmes Total Misc, Est. Cost of Services pro v ided 12 Cost No charge ,nonServal;i( I..OU Oerl�.y /;neludes keys lo.00 for z o 0 0 -for ZOO yarries see ct�i-ached (Forward this Total to "Appendix F") 9 ti Appendix D continued Other major banking services to be offered by the institution. Please provide a brief description below of • services that are proposed to be rendered and related costs. A. IDIL 'nSurartee 14 per�lDOOdeposifs s. 4tdomaje4 C.r anee k-vnori'Aj - De%�1 -Pf%ee 41 clehed C. 13 • APPENDIX E NET COST OF SERVICES BANK ANALYSIS (Interest rate to be calculated as of close of business on April 22, 1997) Total Cost of Service - I Month (From "Appendix W) (+) 6Z3.30 Earnings Credit-IMonth Ir A55ame Ied9er bu,l. (_) tody All Funds 0011"ked Formula to be calculated based on Average Ledger Balance as shown below: Average Ledger Balance01Rate (4•7� x 1 month ($7,939,109) " Consolidated Cash/General Fund (Using the following Calhoun County Formula) Investable Balance $x,Nxx,xNx 7,439,/0 j Less Adjustments: (Please enter type, formula and dollar amount.) • LYNyeSfable Balance = Average �'12Jlec-ted A'ia,lance rYtteresf � s oald a.� aeet. Itiud. r[yn dedu�+1 -For Eeserve R P4 u„remeals. rces for 6ertrke.S Y d douar, r1939 �o t Adjusted Investable Balance $N,xxx,xxx , 1 *A • Earnings Credit Interest Rate Formula: 7,R 3q, to 1 x Earnings Credit for I Month Estimated Net Cost of Services to Calhoun County, Texas 14 Rate 4.7% $x,.xxN,NXN (_) 30. 4 37.10 (Forward this total to "Appendix F') 787 APPENDIX F PROPOSAL SUMMARY, TABULATIONS AND EVALUATIONS Est. Cost of Major Banking Services & 23' 3a Appendix D (I Month) Est. Misc. Banking Services Set I Ory z J pGppe 5-00 Appendix D J Est. Cost of Net Banking Services Appendix E Rstlio Analysis In order to evaluate the individual bank's management skills in handling the County's funds and the safety thereof, each institution will be required to compute the following ratio analysis. Use as a basis the most recent fiscal year of the organization. A. Capital Deposit B. Capital 2. rl Loans Income Before C Security Transactions Assets Ne4 invorne inel"es en1"es 1-ekfed f0W ehanye %n 4ecow,t7ny /ne!-hods. Please provide copies of your institution's financial statements to support the calculations including fiscal year end statements and Consolidated Report of Condition for All Insured Commercial Banks for December 31, 1996, Schedule RC -Balance Sheet, Schedule RI -Income Statement. NDrwes1 ialik texas, Sotdh eentraq Financial Institution Donna A. b9i V.P. Officerrritle 15 Date • C em APPENDIX G 0 PRIOR EXPERIENCE IN DEALING WITH MUNICIPAL INVESTMENTS, DAILY OPERATIONS AND SECURITY TRANSACTION 16 BIDS AND PROPOSALS - FIRE TRUCK FOR PORT O'OCONNOR A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to authorize the County Auditor to advertise for bids for fire truck for Port O'Connor, Pct. 4, bids to be opened June 9th, 1997 at 10:00 A.M. Commissioner Finster, Jurek, Belk, Floyd, and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - TRACTOR FOR PCT. #2 A motion was made by Commissioner Jurek and seconded by Commissioner Belk to authorize the County Auditor to advertise for is for Tactr withMsachineand Flail MowerrforoPrecinctt1No. 2; saidtch bids to be Jurek, oBelk, Floyd, Finster pened May 30, 1997 tand Judge Hartzog Co mmissioners in favor. • s, w FLOOD INSURANCE APPEALS BOARD - APPOINT MEMBERS A Motion was made by Commissioner Finster and seconded by Judge Hartzog to re -appoint Ervin Hermes and James Dworaczyk to the Flood Insurance Appeals Board for a two year term to end May, 1999. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. AIRPORT BOARD OF ADJUSTMENT - APPOINT MEMBERS A Motion was made by Commissioner Finster and seconded by Judge Hartzog to re -appoint John D. Winder and Alvin Hahn for three years terms to expire May, 2000. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. INTERLOCAL AGREEMENT WITH DRAINAGE DISTRICT #11 A Motion was made by Commissioner Finster and seconded by Judge Hartzog to enter into an Interlocal Agreement with Drainage District # 11 to re -work levee behind homes on Jacob Road and to clean ditch, and to authorize the County Judge to sign. Commissioners Finster, Belk, Jurek, Floyd and Judge Hartzog all voted in favor. STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF CALHOUN § This Interlocal Cooperation Contract is made and entered into by and between the Calhoun County Drainage District No. 11 (hereinafter District), a political subdivision of the State of Texas, acting by and through its duly elected Board of Commissioners, and pursuant to resolution thereof, and Calhoun County (hereinafter County), acting by and through its duly elected Board of Commissioners, and pursuant to resolution thereof. W I T N E S S E T H 1. This agreement is entered into between the District and the County pursuant to TEX.GOV'T.CODE §791.001 et seq. The purpose of this Interlocal Contract is to provide a governmental function or service that the District and the County are each authorized to perform individually. The specific governmental function and service to be provided is drainage and protection of • public health and welfare within the meaning of TEX.GOV'T CODE §791.003(3)(C) and (D). The District has drainage work that will enhance drainage, provide flood protection for homes and roadways and to protect the public health and welfare. The District does not have sufficient equipment or funds to perform such services. The County agrees to provide drainage work as agreed upon by the parties in order to enhance drainage, provide flood protection for homes and roadways and to protect the public health and welfare. 2. in exchange for the services to be provided by the County, the District agrees to pay for the reasonable and necessary costs to draft this agreement and obtain written permission from any landowners to enter onto their property. 3. This agreement shall be effective from the date that the last party to the agreement approves it, and shall continue in full force and effect for a period of one year from such date. This agreement may be extended by mutual agreement and resolution of the District and the County for unlimited additional terms of one year each. There shall be no limit on the number of 0 extensions, provided that both parties agree. 4. The funds used by the District to pay for the costs described above shall be paid out of current revenues available to the District as required by TEX.GOV'T.CODE §791.011(D)(3). 5. The parties to this interlocal contractual agreement stipulate and agree that the consideration paid by the District to the County is an amount that fairly compensates the County for the services that the County shall perform under the terms of the contract. 6. Each party to this agreement has adopted a resolution authorizing the presiding officer of each of the respective parties to this agreement to execute said agreement, which agreement shall 2 791 be binding upon both the District and the County, their respective successors and assigns. EXECUTED IN MULTIPLE ORIGINALS by the Chairman of Calhoun County Drainage District No. 11 and the County Judge of Calhoun County on the dates hereafter stated. ATTEST: Joyce May, Secretary ATTEST: Mar ene Paul, Secretary CALHOUN COUNTY DRAINAGE DISTRICT NO. 11 By: Johnny Blinka, Chairman Date of Execution: COUNTY OF Date of Execut 3 i C] • 792 • GRANT APPLICATION - INDOOR RECREATIONAL FACILITY FOR THE MEMORIAL MEDICAL CENTER WELLNESS CENTER A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to authorize the Golden Crescent Regional Planning Commission to prepare Grant Application for Indoor Recreational Facility for the Memorial Medical Center Wellness Center at a cost of, approximately $3000.00 to be paid for either by the hospital or the County. Judge Hartzog, Commissioners Jurek, Belk, Floyd and Finster all voted in favor. LEASE AGREEMENT FOR SHARP COPIER FOR COUNTY CLERK A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to approve the Lease agreement for a Sharp Copier for County Clerk's office and authorize the Judge to sign contract authorizing the County Clerk's to execute same. Cotmmissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. a: Lops mi'magement rrogram U'-- J 7 J 7 'r AG :E'_ik1ENT < c1-7 �`f :hilt 8 Custor,. !• (L..:.i:ion) ,15267- Ccst ym -r (Billing a."ass, if 'ifferent) CAL.. :JN ^'.'lit:•;::: CLE-;K OFFICE 9.0I.Re.I Nalntl lPleax@ }nun /�� —� _ a_I -CU".:FI AN Ado" • T. L;-./ACA C'.LHOCN TX 77979 c'M cowry SUM Zlp FO Legal name lot a.....iin, Addm.z City County 54.1. Zb M:&Play'amCoMom- SHARP SF-2030 9 Minimum Term (mos.) I Cost Per Copy I Guaranteed Minimum Monthly Copies Mini,num Monthly Payment Documn tation f-ee Advance Payrne (with tax) (without tax) S S $ 3-0-4 30 myeice first othe! included in Advance Payment Sales Tax Exempt❑ Yes (An„ch Exemption Certificate) Customer Purchase Order Number Authorized By: THE PERSON I AUTHORIZING THIS AGREEMMENT ON BEHALF OF THE CUSTONI$R ' fas indicated above) SPECIFICALLY REPO ESE-NTS THEY HAVE THE AUTHORITY TO DO SO. A�nndrmed e>� pate Cost of Additional Meter Reading/Billing For Additional Copies (Attach Copy of Purchase Order) Guaranly: 1 guarantee dial the Customer will make all rent paymcnes and pay all odldr charges required under rise a£reemcut when they are due, and that the Customer will pedunn all other obligations under she aeretnent fully and protmek I also agreethat Alco Copn.I need not notify me of any default under the Agreement and, in the evefe of default, I swill pay ali amounts due under the tams of the A greement. In addition. ) will reimburse Aice Capial (or any costs or attorney ices incurred in enforcing their rights. An dries I INa_" Tnb�-F�----l! Printed Name of Guarantor Home Address Authodzed Signets Printed Name Tine UyfStdte _ Home Phone Mull. dale Social Security Number Copy Management Program Agreement: The Customer agrees touse from Texas CopytheSystem listedabove.THISAGREEMENT IS NON•CANC ELAB'.E. The Customer agrees to all of the terms and conditions contained in this Agreement.* The Cuslomeragrees this Agreement isfortheminimumusage term indicated above. TheCustomeralso agrees that the System willbeused for business only, and not lo(personal, familyorhousehold purposes. Alco Capital's acceptance of this Agreement isindicated byan AlcoCaplal managers signature below. Approved (ry Texas Quay Systems. Deflvery and Acceptance Customer certifies that all the System described above has been delivered By '�•.'j1H �% to and is accepted by Customer. Customer acknowledges that Such System `T. a copy sy@Th'ma mina is in good condition and is performing satisfactorily, owe 'J Customer Accepted in Me Geprgia o Arco Capital R c By r Sy mcdeocnmuana;jar Dare a@1.6XS 'IMPORTANT See bums.nticwMirgneon mveme see o(INS.bcumem. TNe Date 793 t. O,vnership of System: 'Alto Capital is the s,,le owner and tide holder to the System. Z. .wt: Ivloo:hiv payments will h.gin on Elie Agreement date or delivery date, whichever is later. The Customer agrees to pay Alen Capital the rent payment when du: end if any 'atcnt is more Than ten r days late. the Cusromcr a.ets n> pay a Pella"of 5% or $5 (whichever a erecter) on tine overdue amount. The Customer also agrees to S20 for each check that the bank return, for insafticient funds or any Other reason. Customer agrees To pay a one time d,kuntenlation fee. if any. it aftic:as ou die krone of thu Agrcmnert of up to 550.00. 3. Taxes Thin is a net Agreement. hT addition to real. tits Customer a_reeS to pay all WXeS. fecS. and filing Costs related to the U%e of the S)•xtem, billed after the <nd of the Agreement. Alco Capital will file property Tax returns and bill tin Customer as soon as an invoice from the local jurisdiction is received. Ako C:• d:,d has the option to enimam any faxes due for [he year and bill the Customer monthly in advance on the basis of that estimate. If Alco Capital is required to pay Property tax. the Customer agrees to reimburse .Alto Capita(, even though the Customer is normally exempt from property tax. a. IJCC t Ning: Tile Customer authorizes .alto Capital or the dealer to sign any documents in connection will, the UCC on the Customer's behalf. The Customer uuhtri s,:s Alm: Capital to insen the sarlal number(sl of the System in this Agreement (including any schedules) and in any filings. 5. LiabiWN m-.d Insurance: The Customer is responsible for any tosses or injury caused by the i;vAear. The Customer promises to keep the System fully insured against loss until the Agreement is paid in full and maintain insurance that protects Alco Capital from liability for any damage or injury caused by the System or its use. The Customer Promises to provide us evidence of the insurance. showing Alco Capital as the loss payee and additional insured. upon request. If the Customer hlwis to provide such evidence. the Customer authorizes Alco Capital to obtain coverage On Their behalf. Alco Capital may rile claims and endorse insurance checks c.. the Cus:-nier's behalf. The Customer must continue to make payments until the Agreement is paid off by the insurance proceeds. Alternatively. Aico Capital cqc.__ ._ ..elf.is::Litt;^altzz in.,=:=;urhxrg to nhz....e.amc. , 6. 1odr,mity: Alco Capital is nt .responsible for any losses or injuries caused by the installation or use of the Equipment. The Customer agrees to reimburse Alco Capital for and defend Alco Capital against any Claims. for losses or injuries caused by du System, unless due to the willful negligence or gross misconduct of Alco Capital. 7. d7aintenance and Care of Alco Capital's Equipment: The Customer agrees to install. use and maintain the System in accordance with the dealer specifications and use only those supplies suppled or approved by Texas Copy Systems which meet manufacturer specifications. R. Location of Equipment: Tilt Customer will keep the System at the location specified in this Agreement. The Customer must obtain Alco Capital's written permission to move the System. The Customer will allow Alco Capital or its agents to inspect the System at any reasonable time wherever it is located. q.Assignmei.t:THE CUSTOMER HAS NO RIGHT TO SELL, TRANSFER. ENCUMBER. SUBLET OR ASSIGN THE SYSTEM OR THIS AGREEMENT. Alco Capital may sell. transfer or assign this Agreement and if we do. the new owner will have the same rights and benefits Alco Capital has and will nor have to perform any of Alco Capital's obligations. 10. Warranties: ALCO CAPITAL 1S RENTING THE SYSTEM -AS IS"'1'O THE CUSTOMER. ALCO CAPITAL, BITING A FINANCIAL SERVIC c; ir,%NY.AND NOTT' fEMANUFACTURER OR AOP DEALER MAKES NO WARRANTIES. EXPRESS OR IMPLJEDANCLUDING'VA RrtANTIE OF;"-RCHANTAB ILITY OR FITNESS FOR USE OR FOR A PARTICULAR PURPOSE. THE CUSTOMER CHOSE THE SYSTEM AS WELL AS AOP DEALER. T1fE CUSTOMER AGit USES THAT ALCO CAPITAL IS NOT RESPONSIBLE FOR REPAIRS, SERVICE OR DEFECTS. ALCO CAPITAL DOES PASS TO YOU, G1ITHOUT RECOURSE THE BENEFITS OF ANY WARRANTIES MADE BY AOP DEALER OR h1ANUFACTURER TO ALCO CAPITAL. 11. Default: if the Customer does not pay any amount due when it is due, the Customer will be in default. If the Customer defaults. .4lco Capital can demand that the Customer pay the remaining balance of the Agreement and rental the System to us at the Customers expense. At Alco Capital's Option, we may repossess the System. Customer waives any rights Customer may have to notice before Alco Capital seizes any of the System and .carves any requirement that Alco Capital post a bond in connection with any such seizure or repossession. [a addition, if the Customer breaks any promise in the Agreement. Alco Capital can use any remedies available to Ako Capital under the Uniform Commercial Code or any other applicable law. The Customer promises to pay reasonable attorney tee., and any cost associated with any action or repossessmn of the System. This action will not void the Customer's responsibility to maintain and care for the System, nor will the dealer be liable for any action taken on Alco Capital's behalf. 12. Business Agreement and Chlice of law: THE CUSTOMER AGREES THAT THIS AGREE?y1ENT WILL BE GOVERNED UNDER THE APPLICABLE LAW FOR THE STATE IN WHICH ALCO CAPITAL HAS ITS HOD1E OFFICE. ALCO CAPITAL HAS THE OPTION OF PURSUINGANY ACTION UNDER THIS AGREEN;ENT IN ANY COURT OF COMPETENT JURISDICTION AND THE CUSTOMER CONSENTS TO JURISDICTION IN THE STATE OF OUR CHOICE. ALCO CAPITAL AND CUSTOMER WAIVE THE RIGHT TO A TRIAL BY JURY IN THE EVENT OF A LAWSUIT. 13. Renewal: After the Minimum Term or any extension agreed to. this Agreement will automatically renew on a month to month basis unless the Customer notifies Alto Capital in writing 30 days prior to the expiration of the Minimum Term or extension. At the end of the Agreement the Customer agrees to pay shipping charges as determined by AOP Dealer. The Customer must pay any additional rents due until the System is received in good working condition by Alco Capital or its agents. 14. Other Rights: The Customer agrees that .Alto Capital's delay. or failure to exercise any rights, does not prevent Alco Capital from exercising them at a later ume. If am' pain of this Agreement is found to be invalid. then it shall not invalidate any of the other pans and the Agreement shall be modified to the minimum extent as permitted by lay. li. Entire Agreement: This Agreement represents the entire Agreement between Alco Capital and the Customer. Neither Alco Capital nor the Customer will b bound by any amendment- waiver. or other chance unless agreed to in writing and signed by both panies. Except for identifying the goods. services. or sotto orderrd. the pricetsl, and the quantitwies), the terms and conditions of the purchase order, or other ordering documents of Customer will not modify or effect Agreement, or have any other legal effect whether issued or signed before. on, or after the date of this Agreement. The provisions of the EEO Clause in CFR 60-(A and the Affirmative Action Clause at 4CFR y 60-250,4 and § 60.741.4 are incorporated in this Agreement. Alco GeViU ResoLa ,Inc. An Alco Standard Company (Lessor) • P.O. Box 9115, Macon, GA 31298-2099 LEASE NUMBER NON -APPROPRIATION OF FUNDS ADDENDUM This Addendum shall become part of the above numbered Lease between Lessor and Marlene Paul, County Clerk -Calhoun r.,Qyjjntg TP--- , Lessee. Not withstanding any provision In the Lease to the contrary, Lessor and Lessee agree that In the event the Lessee is not appropriated sufficient funds for equipment which will perform services and functions which in whole or in part are essentially the same services and functions for which the Equipment was [eased (if such appropriation is specifically required to pay the Lease payments herein); and funds are not otherwise available to Lessee to pay the rental payments; and there Is no other legal procedure by which payment can be made to Lessor, and the non -appropriation of funds did not result from any act of failure to act on the part of the Lessee, Lessee shall have the right to return the Equipment to Lessor (et Lessee's expense, to a destination Lessor directs, In good work- ing condiiton less normal wear and tear); and cancel this Lease by a Notice to such effect served no less than thirty (30) days prior to the end of the Lessee's fiscal year. Upon such early cancelation, Lessee may not thereafter acquire functionally similar equipment for the full original term of the Lease. In the event, subsequent to such early cancelation, funds are made available to Lessee for equipment which will perform services and functions which in whole or In part are the same services and functions for which the Equipment was originally leased, Lessee • agrees, at Lessor's option, to purchase, lease or otherwise acquire such equipment from Lessor. ACCEPTED BY LESSOR ON ACCEPTED BY LESSEE ON BY X rile 19 19� BY X 1IR b,&11TP V�11 Marl a Paul, County Clerk of Calhoun County TEo Texas MUNICIPAL CERTIFICATE I, the undersigned, hereby certify that the Individual(s) who executed the above referenced Lease Agreement had at the time of execution of the Lease Agreement full power and authority to execute the Lease Agreement and that all required procedures necessary to make the Lease Agreement a legal and binding obligation of the Lessee have been followed. I also do hereby certify that payments due and payable by the Lessee under the Lease Agreement for the current lease term are within the current lease term and within the current budget and within an available, unexhausted and unencumbered appropriation of the AGENCY Texas 795 EMERGENCY GENERATOR PROJECT AT MEMORIAL MEDICAL CENTER Larry Pointer with Memorial Medical Center gave the Court an update on the Emergency Generator project. No action was taken by the Court. DECLARE AS SALVAGE - RADIO E UIPMENT -EMERGENCY MANAGEMENT A Motion was made by Commissioner Finster and seconded by Judge Hartzog that the following items be declared • salvage. Commissioners Finster, Hartzog, Belk, Jurek and Judge Hartzog all voted in favor. County of Calhoun Emergency Management • (512) 553.4400 Floodplain Administration • (512) 553-4455 FAX (512) 553-4444 Zt 1 S. Ann Street, Room 304 W. R. 'Billy' Zwerschke, cm Coordinator C.A. 'ClssyBonuz, a u Administrative Assistant May 83, 1997 County Judge & Commissioner's Port Lavaca, TX 77979 RE C,i.f... MAY 08 1997 Howarc± ra, 1 ��ffzoa Calhoun County ,jL,q,> The following are items that have been in inventory for several years and are in an obsolete and salvage condition. I would like to have them declared salvage so that the amateur radio club can dispose of them. They are of no value to my agency. 2-Antennas base high band no name or number 1-Henry 2KD-5 Linear amp serial #44-724 1- ICOM IC-25A serial #14506946 1-Johnson Transcom II low band radio 1-Twoway 4 channel Model #T73RTN3190A serial #QH1097 1-Regency Multi -Frequency Model K-100 serial #245-A55296 Respectfully yours, Billy Zwerschke, CEM Coordinator i 796 0 The Tax Assessor and the District Clerk presented their monthly reports for March, 1997 and the J.P. Pct. # 5 and the County Clerk presented their reports for April, 1997 and after reading a verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Jurek, that said reports be approved. A Motion was made by Commissioner Floyd and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: l c C�QI TV.t. Department making this request) Date: Is-I--'j7 I request an amendment to the ("I9 + budget for the year following line items in my department: GL-Account-#- (,I-Clow-q 101 (07-- (.ro)-Iq)-1 Net change in for this depar Account Name tat EHJ ent $ Other remarks/justification: Amendment Amount A Reason -- Ij V.- I understand that my budget cannot be amended as ted until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): .797 BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: l c ", QIA 01 J sJ (Dent making this request) Date: 5- !�-rl 1 I request an amendment to the el 7 budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason C)1'"16' in�1�1-1 it le d� "i_lL AL Net change in to for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i • BUDGET AMENDMENT REQUEST To: • Calhoun County Commissioners' Court From: CPsnL) _ (Department making this request) Date: 5 - I LI y • I request an amendment to the H 9 1 budget for the year following line items in my department: GL_Account_#_ 0l-Q6a -4q)-o n--oloo- clgp --- Account_Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 11 Date posted to General Ledger account(s): BUD = l xami"T RBQMWT To% Cash County Commissioners' Cf?urt. FrOID% (Department making this request) Dates 5-1-7% I request an amendment to the /9 9 7 budget for the year following line items in my department% %iL L000unt-�_ Amendment oount iuue--- -- Amount___ -- -- gevo,am_ W LO xot change in total budget for this aspartn*nt Lot other remarks/justification: Reason I understand that ap budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of Official/department heads Data of Commissioners' Court approval% Date posted to General Ledger account(a)& • EM BUDGET AMENDMENT REQUE8T To: Calhoun County Commissioners' Court From: (Department making this request) Date: 1-'_C1 S -1 I request an amendment to the M I budget for the year following line items in my department: GL_Account_#_ C,1-15a5- O Y6 o I - if5 a h --'1` 425 0 _Account_Name_ Net change in total budget for this department is: Other remarks/justification: E Amendment Amount Reason Q (-i G I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): is EMI BUDGET AMENDMENT REQUEST 11 To: Calhoun County Commissioners' Court From: j� J (Depar�king this request) Date: j-9-C1-1 I request an amendment to the IC6 1 budget for the year following line items in my department: GL-Account-#- 01-.)e3 ,46l 1,ao 01 A,03:5-631-0 --- Account_Name pA Net change in total budget for this department is: Other remarks/justification: Amendment ---Amount- Reason ---------------- J L' I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • f �J BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court 1 From: (Department making this request) Date: I request an amendment to the C19 budget for the year following line items in my department: Amendment GL Account Account Name Amount ----------- — ------------------ ------------- C�I-y5�3o�5to1 LV - - Hwy 1 i U -- - ------------ I ALF Net change in total budget for this department is: $ Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 603 ACCOUNTS ALLOWED - COUNTY A Motion was made by Commissioner Floyd and seconded by Judge Hartzog that the Invoice from First United Leasing Corp. in the amount of $356.12 (for return of a copier) be approved. Commissioners Floyd, Finster, Belk, and Jurek and Judge Hartzog all voted in favor. Claims totaling $479,199.38 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said claims be approved for payment. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,619.06 for the Hospital Indigent Healthcare were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said claims be approved for payment. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. THE COURT RECESSED UNTIL MAY 16, 1997. REGULAR MAY TERM THE STATE OF TEXAS § COUNTY OF CALHOUN $ HELD MAY 16, 1997 BE IT REMEMBERED, that on this the 16th day of May, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within saidcounty and State, and tthere present on this date thefollowing membersof the Court, to -wit: (ABSENT) Howard G Hartzog County Judge Leroy Belk commissi.Oner,PCt.l Franklin Jurek Commissioner,Pct.2 H. Floyd Commissioner,Pct.3 (ABSENT) Kenneth W. Finster County Marlene Paul Y Thereupon the following proceedings were had: Judge Hartzog was absent and Commissioner Finster (Judge Pro-Tem) was also absent. A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to elect Commissioner Belk Judge Pro- Tem in the absence of Judge Hartzog and Judge Pro-Tem Finster. Commissioners Jurek, Floyd and Belk all voted in favor. • 804 BIDS AND PROPOSALS — CALHOUN COUNTY DEPOSITORY CONTRACTS Ann Berger Entrekin with First Southwest Company presented a summary of the results of the Depository Bid Proposals (Original bids in May 12, 1997 Minutes). A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to accept the recommendation of First Southwest Company and select IBC, who submitted the best proposal, as the Depository Bank for Calhoun County for two years. Commissioners Jurek, Floyd, and Judge Pro—Tem Belk all voted in favor. FIRST SOMWEST COMPANY Celebrating 50 Yearr of Service Ariw KnerFnnekin Pr/nripal May 15, 1997 Honorable Courtly Judge and Commissioners Court of Calhoun County RE: Depository Bid Proposal Response Analysis Dear Judge Hartzog and Members of the Commissioners Court: ANY 1,5 19 Ho 97 k'dr Cal hOIJO co,. r t y As requested by Calhoun County (the "County"), First Southwest Company is assisting the County in the selection of a Depository Bank. We prepared the Depository Bid Proposal (the "Proposal") soliciting responses and have enclosed a Summary of the results of the responses. Before I make a recommendation based on the results of the Summary, please allow me to address two cover letters that accompanied the responses. The Proposal we recommended the County utilize for this process is one that some of First Southwest Company's financial advisory clients have utilized. Specifically in two other instances where I participated, we received no comments about the Proposal from any of the responding institutions. Additionally, in those instances, I received very few questions, primarily clarifications, similar to what the other Calhoun County participants asked. The reason I recommended this format was that it provided a more quantifiable method to determine the winning bidder. It was not my intention to recommend a Proposal that was ambiguous or difficult to use. We will do out best to clarify such items in Cite future. I am pleased to address each of the questions in one of the letters at your request. However, I would like to address the comments made on the first paragraph on lite second page of this letter. The Public Funds Investment Act, Chapter 2256 of the Government Code (the "Act") provides a range of investment options that are available to counties as well as other municipalities. It was net the intention of the County to remove funds from the depository bank if the County received favorable bids. However. this Proposal provides the County the option for future tlextbility to invest outside the depository in the investments identified in the Act. In our review of the responses received by Calhoun County, we would recommend that the County select IBC as the Depository Bank. The reasons for this recommendation are as follows: 1) The Fixed Rate and Variable Rate for County Funds was the highest; 2) The Variable Rate on C*king Accounts is not only the highest rate offered, but is calculated on the Average Ledger Balance rather than average daily or collected balance, what was proposed by the other respondents, the County will earn more interest; 3) Of the two bidders that elected to offer a fixed rate option for the checking account, IBC's was the higher at 4,22%; 1NVEsvAENT BANKERS SrnrCF 1946 1850 One Rrvemalk Place - 700 North St. Marys Simet -San Anronia, Texas 78105-3301. 210-108-9700 - FAX 210-229-1133 305 05-tb-177Y I4G�G7YI'I YKUI'I 1J1 JUU N'IWCb1 l,G �u a-�+cw,+�.J+-, w.. i I Honorable County Judge and Commissioners Court of Calhoun County May 15, 1997 Page 2 4) The bid from ABC does null charge any fee for services requested, and was the only bank to do d+- Althhugh;they will be charging vendor's cost for bank deposit slips, bank deposit hooks and checks, their fees were either comparable to the other responses or not enough'to offset the other charges for services requested. 5) The Other Bttnking Servicks provided by IBC may be of value to the County even though they are at a cost. The services include Image Statements and Microcomputer Services/IBC-Link; 6) BC's bank ratios are in the accepted guidelines for bank ratios: and 7) IBC complied with all other requests of the Proposal. While all the banks that responded have very competent personnel, excellent experience and would do a fine job, our analysis is that the County would spend less in fees and earn more in interest based on all factors being equal with the IBC Proposal. I hope this information and the enclosed Summary will be of assistance to you in making your selection. Upon review should you have any questions, please do not hesitate to contact me. enclosures Sincerely, Anne Burger Entrekin azIt3b t1D-1J-177! pIC•JV9r1'1 r'KUI'1 1J1 JVU IrHUG3i l.V .� a✓ac......wa-. i .vim Summary of Calhoun County Depository Bid Proposal Respo'uses V. INTEREST RATE • Fixed Rate and Variable Rate FNB FVNB IBC Norwest Fixed Rate 07-29 days 3,25% NIA 4.25 % - APY 4.330% N/A 30-59 days 3.25% N/A ' 4,25% - APY 4.330% N/A 60-89 days 3.50% NIA 4.35 % - APY 4.444 % N/A 90-179 days 3.75% N/A 4.50% - APY 4.596% NIA 190 - 365 days 4.01 % N/A 4.60 % - APY 4.697 % N/A Variable Rate 07-29 days -200 bps N/A 6 bps -75 bps 30-59 days -200 bps N/A -6 bps -75 bps 60-89 days -200 bps N/A -6 bps -75 bps 90-179 days -200 bps N/A 91 day die rate - 6 bps (1) 91 day dis rate - 75 bps (1) 180 - 365 days -150 bps N/A 91 day dis rate - 6 bps (2) 91 day dis rate - 100 bps (2) (1) Spread between the 91 Day US T-Bill Rate and the 6 Month US T-Bill Rate as of 411/97 is 17 bps. (2) Spread between the 91 Day US T-Bill Rate and the 1 Year US T-Bill Rate as of 4/1197 is 68 bps. Checking Account Rates FNB Fixed - A rate of 2.35 % computed on average daily balance and paid for number of days shown on monthly statement Variable - Last 91 day US Treasury Bill Rate minus 150 bps on average daily balance and paid for number of days shown on monthly statement FVNE Fixed - N/A Variable - Last 91 day US Treasury Bill Rate minus 25 bps on collected available balances with a minimum balance requited of $1,000. If balance goes below $1,000 at any time during the month, a $10.00 service fee will be charged and no interest will be paid that month. Simple rate, not compounded. IBC NOW Accounts Fixed - 4,22 % Variable - Last 91 day US Treasury Bill Rate minus 15 bps on average ledger balance with minimum balance required to cam interest of $1,500. Unlimited check writing, interest compounded and all monthly maintenance and depository service fees waived. Money Market Accounts Fixed - 4.22% Variable - Last 91 day US Treasury Bill Rate minus 12 bps on average ledger balance with minimum balance required to earn balance of $2,500. Monthly withdrawals limited to 6 no more than 3 of which can be third parties. No limit on teller withdrawals. Interest compounded and all monthly maintenance and depository service fees waived. Norwest Fixed - N/A • Variable - Last 91 day US Treasury Bill gate minus 50 bps on collected available balance. Prepared by FIRST SOUTHWEST COMPANY 5/15197 Page 1 G0%, rJJ-1:i 1JJ( 1J�•.iGf l'1 rmV , 1J1 JUulnwc: l 1. IU 1J1GJJ✓�Va-+ , Summary of Calhoun County Depository Bid Proposal Responses APPENDIX D Cost of Major Services to be Provided Service FNB UC Total Credits Posted I 0.20' 4.60 Debits Posted 0.10 75.00 Deposit Items 0.06. 12.00 Incoming Wires Outgoing Wires 15,00 15,00 Return Items 1.00 1.00 Stop Payments 15.00 15.00 Unencoded Deposits - - Monthly Account Analysis 4.00 4.00 Cost for County Example 126.60 Monthly AA for all 45 Aects 180.00 Miscellaneous Items Money Dep Bags 0 Bank Dep Slips 0 Bank Dep Books 0 Checks Bank's Cost Safekeeping Fees See Below FVNB IBC Norwest UC Total UC Total UC Total 0.25 5.75 0,00 0.00 0.35 8.05 0.15 112.50 0.00 0.00 0.15 112.50 0.06 12.00 0.00 0.00 .061.08 16.00 5.00 5.00 0.00 0.00 10.00 10.00 15.00 15.00 0.00 0.00 15.00 15.00 2.00 2.00 0.00 0.00 3.00 3.00 17.50 17.50 0.00 0.00 20.00 20.00 - 0.00 0.00 - - 20.00 20.00 0.00 0.00 12.00 12.00 189.75 0.00 196.55 900.00 0.00 540.00 18.00 per bag Vendor's Cost Vendor's Cost Vendor's Cost See Below 0 Vendor's Cost Vendor's Cost Vendor's Cost See Below 15.00 per bag 10.00 for 200 10.00 for 200 Varies See Attached Safekeeping Fees FNB $10 Set up fee per issue, $0.25 per interest coupon or check, 1 cent per month per $1,000 maintenance fee. FVNB .01 % par value, deposits & withdrawals $35.00 IBC $0.00 Norwest See Attached Other Services FNB Two free save deposit boxes; free cashiers checks and night depository service; Letters of transfer - $3.00 each FVNB Cash Management Services - Brochure with fee schedule attached IBC Image Statements employs CD Rom Technology $175.00 Set up fee Microcomputer Services/lBC-lank S75.00 Set up fee & $150 annual fee Investment Services are available Norwest FDIC Insurtrnce I cent per $1,000 deposits Automated Balance Reporting - Brochure with fee schedule attached Prepared by FIRST SOUTHWEST COMPANY $115/97 Page 2 0 • e17—t7—j7pr 04`OIri', rr.A, 1J1 �UIMWCJI l,v ' V LJLG✓JJYIJ L•v 1 VV 4 Summary of Calhoun County Depository Bid Proposal Responses APPENDIX E Net Cost of Services Bank Analysis FNB FVNB IBC Norwest Total Cost of Service FDIC Insurance Charge 126,60 189,75 0.00 i N/A ! N/A NIA 196.55 7931 126.60 189,75 0.00 275,86 Investable Balance (1) 7,039,109.00 7,939,109.00 7,939,109.00 7,939,109.00 Less Adjustments Reserve Requirement 10% 193,910.90 793,910.90 0.00 0.00 Adjustable Balance 7,145,198.10 7,145,198.10 1,939,109.00 7,939,109.00 Eamngs Credit I.R. Formula 3.68% (2) 4.93% (3) N/A 4.68% (4) Earnings Credit for 1 Month 21.611.78 28,952,73 N/A 30,538.38 (1) Assumes on all bids that Investable Balance is equal to Average Collected Balance. (2) Based on proposed variable rate as of 4/1/97 as shown in Appendix B (5.IS% minus 150 bps = 3.68%). (3) Based on proposed variable rate as of 411 /97 as shown in Appendix B (5.18 % minus 25 bps — 4.93 %). (4) Based on proposed variable rate as of 4/1/97 as shown in Appendix B (5,18% minus 50 bps = 4.68%). APPENDIX F Ratio Analysis FNB FVNB IBC Norwest Capital/Deposit 11.34% 14,53% 11.00% 8.14% Capital /Loans 45.85% 24.74% 2100% 12.94% Income Before Security Trans./Assets 1.39% 9.89% 1.32% 0.49% Compliance with other Sections of Proposal Cashier's Check FNB X FVNB IBC Norwest Collateral X X X X X X Designated Bank Contact Personnel X X X X Prior Experience X X X X Financials X X X X Prepared by FIRST SOUTHWEST COMPANY 5/15197 Page 3 • TOTAL P.06 A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to authorize the County Judge to sign the depository contract. Commissioners Jurek, Floyd and Judge Pro—Tem Belk all voted in favor. The Court also commended Ms. Entrekin and First Southwest Co. for the job they did on the handling of the Proposals. G()y DONATION TO SHERIFF DEPT. TO PURCHASE TACTICAL TEAM WEAPON A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to allow the Sheriff to accept a monetary donation to the Sheriff's Dept. to purchase tactical team weapons and equipment. Commissioners Jurek, Floyd and Judge Pro-Tem Belk all voted in favor. DONATION --.PURCHASE OF RADAR DETECTOR A Motion was made by Commissioner Floyd and seconded by Commissioner Jurek to accept a cash donation for the purchase of a radar detector for Precinct # 3 Constable. Commissioners Floyd, Jurek and Judge Pro-Tem Belk all voted in favor. BUDGET AMENDMENTS - COMMISSIONERS' COURT - SHERIFF - CONSTABLES PCT. 1 AND 3 A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that the following Budget Amendments be approved. Commissioners Jurek, Floyd and Judge Pro-Tem Belk all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court � 1 From: �Yti�Yke�� -KvA�.� c�1C (Department making this request) Date: I request an amendment to the budget for the year following line items in my department: GL Account # Account Name Gf � �I'J c,. ��titi_ nab Net change in total budget for this department is: Other remarks/justification: S Amendment Amount Reason ti I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: so Date posted to General Ledger account(s): 810 IUUOGET !1IEND11ENT M-3QUEbI'I� To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the /9 Q? budget for the (year) following line items in my department: Amendment GL Account Account :tame Amount Reason --------------------------------------------------------------- O)-4- 0-13e1 o - 4-:Wo - ��'z 0 CRf, ra Lt��r +r y S. sv is �c� :u i+a 5;6 MPcr+;,�r. A'lArniteai �3��5.�5� net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested u 1 Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: r Date posted to General Ledger account(s): 0 11 BUDGET AMENDMENT REQUEST To: Calhoun County_ Commissioners' Court � From: C,L.Rt ` JC 1�L^ J (Department making this request) Date: -I 5_Cf.j I request an amendment to the budget for the year following line items in my department: GL-Acc0unt-#- 01 -1I-�3a7 oI 5,-kz4ny5Z Amendment ---Account-Name- ---Amount- ------------- --- IA0k Net change in total budget for this department is: S_---_--_---y_ Other remarks/justification: Reason ------------------- w I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): COUNTY TREASURER AND J.P - PCT. 3 - MONTHLY REPORTS The County Treasurer and the J.P. of Pct. 3 presented their Monthly reports for April, 1997 and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that said reports be approved. Commissioners Jurek, Floyd, and Judge Pro- Tem Belk all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $167,253.06 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that said claims be approved for payment. Commissioners Jurek, Floyd, and Judge Pro-Tem Belk all voted in favor. 7 THE COURT ADJOURNED. �1� SPECIAL MAY TERM HELD MAY 30, 1997 0 THE STATE OF TEXAS $ COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 30th day of May, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - TRACTOR FOR PRECINCT NO. 2 The following bids were received for a tractor with versa - ditcher and flail mower attachment and a ditch trenching machine for Precinct No. 2. Commissioner Jurek will take the bids and come back with his recommendation. B. H. COMISKEY, JR. C.P.A. COUNTY AUDITOR CALHOUN COUNTY, TEXAS 201 W. AUSTIN - COUNTY COURTHOUSM ANNEX PORT LAVACA, TEXAS 77979 \ (512)-553-4610 \ May 12, 1997 Dear Bidder: You are invited to submit a bid on the following item(s): (1) AN ALL-PURPOSE TRACTOR WITH VERSAD TCHER AND FLAIL MOWER ATTACHMENT, AND (2) A DITCH TRENCHING MACHINE, FOR CALHOUN COUNTY, PRECIUCT 02. You are requested to submit your bid addressed to: HOWARD G. HARTZOG COUNTY JUDGE CALHOUN COUNTY, TEXAS 211 S. ANN - COUNTY COURTHOUSE PORT LAVACA, TEXAS 77979 Bids should be submitted in a sealed envelope plainly marked: "SEALED BID - PCT #2 EQUIPMENT" Specifications may be obtained from the County Auditor's Office at the address indicated above. Bids will be received in the office of the County Judge until 10.00 AM, Friday, May 30, 1997 at which time they will be publicly opened and read aloud in the regular meeting room of the Commissioners' court. Bids received, after the designated time will be returned unopened. The Commissioners' Court reserves the right tc waive technicalities, reject any or all bids, to accept the bid deemed most advantageous to Calhoun County and to be the sole judge in determining which bids will be most advantageous to the County. The County of Calhoun, Texas is an equal employment opportunity employer. The County does not discriminate on the basis of race, color, national origin, sex, relicjion, age and handicapped status in employment or the provision of services. BY ORDER OF COMMISSIONERS' COURT 013 H 4 V jff rQ (/ I P CALHOUN COUNTY PRECINCT #2 FRANKLIN JUREK - COMMISSIONER PHONE: (512) 552-9656 BID SPECIFICATIONS - TRACTOR WITH FLAIL MOWER AND DITCH TRENCHER All -Purpose Tractor 91 Gross HP 76 PTO HP 4 Cylinder 304 cu.in. Diesel Engine 2-wheel Drive Transmisson - Constant Mesh With 10;1 Creeper Gear (5;7;1 / FT0707C373F) 8 Forward And 2 Reverse Gears Independent PTO - 540 RPM Electrical - 12 Volt/55 Amp Drive Train Final Drive Type - Planetary Wet Disc Brakes Seperate Parking Brake Hitch - 3PT Category II With Stabilizers Hydraulics - Live Hydraulic CLSD CTR (2500 PSI) Pump Type - Gear Pump Capacity - 9,7 gal, @ Outlets Power Steering - Hydrostatic 2 Sets Remote Tractor Weight - 5695 lbs. Single Wheels Front 7,5 X 16 6ply Rear 16.9 X 30 6ply 320# Weight Mounted On Front Of Tractor Roll Over Protective System With Roof - Height Top Of ROPS 95,9" ATTACHMENTS MOUNTED ON TRACTOR Versa Series Side Mount Boom Unit Maximum Reach 23' Option (1) Real' Swing Boom Rest (2) Lexan Glass In Operator Cage Versa Ditcher Head Cutting Width - 22" Rotor Wear Plates - 2 1/2" X 4" X 3/8" Replaceable 3 Each Debris Deflector - Adjustable 90 Degree Down To Horizonal Option - Reverse Head To Deposit Dirt On Tractor Side Of Ditch CONTINUED 18 9 a M PAGE 2 0 ATTACHMENTS FOR VERSA BOOM (continued) Flail Axe Mower Width Of Cut - 48" Cutter Shaft - 4 1/2" Diameter Steel 3/8" Wall With Knives - 16 Each 2 lb. 360 Degree Swing Reversable Ftydraulic Motor Rating - 64 11P @ 2500 PSI Skid Shoes - Full Length Replacement Rear Roller - 5 1/2" Diameter Tube , Adjustable 3/4" Debris Deflector - Full Width Rubber Covered Fabric Removeable Full Width Steel Front Greaseab.le Bearings To 6" Rear BID PRICE $_52,900.00 Delivered to Precinct N2 warehouse within 30 days or less from bid acceptance date. ESTIMATED DELIVERY DATE: 60-90 Days NAME: H A V Equipment Services . ADDRESS: 4402 Hwy 77 CITY , STATE , ZIP: Corpus Christi, Texas 78410 Pti0NE:(512) 241-1000 AUTHORIZED SIGNATURE: TITLE: President THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO ELINES SET FORTH IN THE SPECIFICATIONS FOLLOW THE IDRESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. CALHOUN COUNTY PRECINCT #2 FRANKLIN JUREK - COMMISSIONER PHONE: (512) 552-9656 BID SPECIFICATIONS - TRACTOR WITH FLAIL MOWER AND DITCH TRENCHER All -Purpose Tractor 91 Gross HP 76 PTO HP 4 Cylinder 304 cu.in. Diesel Engine 2-wheel Drive Transmisson - Constant Mesh With 10;1 Creeper Gear (5;7;1 / FT0707C373F) 8 Forward And 2 Reverse Gears Independent PTO - 540 RPM Electrical - 12 Volt/55 Amp Drive Train Final Drive Type - Planetary Wet Disc Brakes Separate Parking Brake Hitch - 3PT Category II With Stabilizers Hydraulics - Live Hydraulic CLSD CTR (2500 PSI) Pump Type - Gear Pump Capacity - 9.7 gal. @ Outlets Power Steering - Hydrostatic 2 Sets Remote Tractor Weight - 5695 lbs. Single Wheels Front 7.5 X 16 6ply Rear 16.9 X 30 6ply 320# Weight Mounted On Front Of Tractor Roll Over Protective System With Roof - Height Top Of ROPS 95.9" ATTACHMENTS MOUNTED ON TRACTOR Versa Series Side Mount Boom Unit Maximum Reach 23' Option (1) Rear Swing Boom Rest (2) Lexan Glass In Operator Cage Versa Ditcher Head Cutting Width - 22" Rotor Wear Plates - 2 1/2" X 4" X 3/8" Replaceable 3 Each Debris Deflector - Adjustable 90 Degree Down To Horizonal Option - Reverse Head To Deposit Dirt On Tractor Side Of Ditch CONTINUED 0 0 0 PAGE 2 ATTACHMENTS FOR VERSA BOOM (continued) Flail Axe Mower Width Of Cut - 48" Cutter Shaft - 4 1/2" Diameter Steel 3/8" Wall With Greaseable Bearings Knives - 16 Each 2 lb. 360 Degree Swing Reversable Hydraulic Motor Rating - 64 HP @ 2500 PSI Skid Shoes - Full Length Replacement Rear Roller - 5 1/2" Diameter Tube , Adjustable 3/4" To 6" Debris Deflector - Full Width Rubber Covered Fabric Rear Removeable Full Width Steel Front Alternate Bid: See Attached 6640S Ford Tractor with 23' Articulating Boom BID PRICE $ 50.700.00 Delivered to Precinct #2 warehouse within 30 days or less from bid acceptance date. ESTIMATED DELIVERY DATE: (Tractor & A -Boom 2 Days)(Attachments 30-45 Days) NAME: H & V Equipment Services ADDRESS: 4402 Hwy 77 CITY , STATE , ZIP:_ Corpus Christi, Texas 78410 PHONE: i5121 241-1000 AUTHORIZED SIGNATURE: TITLE: President THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE PROPOSAL DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. . FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. .a Alternate Bid: Tractor: Model 6640S Ford w/8x2 transmission w/creeper gear (Same as specified) Boom: Model AB231 Alamo articulating boom assembly will accept all attachments specified except side mount mowing unit. A -Boom assembly has over the hood saddle type mount. Alamo versa boom is belly mount. Flail Axe Cutter: Same as specified Reverse Ditcher: Same as specified This tractor with A -Boom assembly has been offered as an alternate, because it is i in Corpus Christi and ready to deliver. Attachments are still however 30-45 day delivery. Thank you for considering this unit as an alternate bid. Sincerely, Bruce N �rvey,=:�� President Cl am f} ffDEL- 6Nj CALHOUN COUNTY PRECINCT #2 FRANKLIN JUREK - COMMISSIONER PHONE: (512) 552-9656 . BID SPECIFICATIONS - TRACTOR WITH FLAIL MOWER AND DITCH TRENCHER All -Purpose Tractor 91 Gross HP 76 PTO HP 4 Cylinder 304 cu.in. Diesel Engine 2-wheel Drive Transmisson - Constant Mesh With 10;1 Creeper Gear (5;7;1 / FT0707C373F) 8 Forward And 2 Reverse Gears Independent PTO - 540 RPM Electrical - 12 Volt/55 Amp Drive Train Final Drive Type - Planetary Wet Disc Brakes Seperate Parking Brake Hitch - 3PT Category II With Stabilizers isHydraulics - Live Hydraulic CLSD CTR (2500 PSI) Pump Type - Gear Pump Capacity - 9.7 gal. @ Outlets 1r u Power Steering - Hydrostatic 2 Sets Remote Tractor Weight - 5695 lbs. Single Wheels Front 7.5 X 16 6ply Rear 16.9 X 30 6ply 320# Weight Mounted On Front Of Tractor Roll Over Protective System With Roof - Height Top Of ROPS 95.9" ATTACHMENTS MOUNTED ON TRACTOR Versa Series Side Mount Boom Unit Maximum Reach 23' Option (1) Rear Swing Boom Rest (2) Lexan Glass In Operator Cage Versa Ditcher Head Cutting Width - 22" Rotor Wear Plates - 2 1/2" X 4" X 3/8" Replaceable 3 Each Debris Deflector - Adjustable 90 Degree Down To Horizonal Option - Reverse Head To Deposit Dirt On Tractor Side Of Ditch CONTINUED a PAGE 2 ATTACHMENTS FOR VERSA BOOM (continued) Flail Axe Mower Width Of Cut - 48" Cutter Shaft - 4 1/2" Diameter Steel 3/8" Wall With Greaseable Bearings Knives - 16 Each 2 lb. 360 Degree Swing Reversable Hydraulic Motor Rating - 64 HP @ 2500 PSI Skid Shoes - Full Length Replacement Rear Roller - 5 1/2" Diameter Tube , Adjustable 3/4" To 6" Debris Deflector - Full Width Rubber Covered Fabric Rear Removeable Full Width Steel Front BID PRICE $ SEE ATTACHED SHEET Delivered to Precinct N2 warehouse within 30 days or less from bid acceptance date. ESTIMATED DELIVERY DATE: 30 - 60 Days NAME: Anderson Machinery Company ADDRESS: 6535 Leopard St. Service Center: 5416 Hwy. 59 Victoria, Texas CITY , STATE ZIP: corpua Christi Texas 78409 512/575-8111 PHONE: 512/289-6043 AUTHORIZED SIGNATURE: TITLE: THE COMMISSIONER'S COURT RESERVES THE TECHNICALITIES, REJECT ANY OR ALL BIDS, PROPOSAL DEEMED MOST ADVANTAGEOUS TO FAILURE TO FOLLOW THE GUIDELINES SET SPECIFICATIONS MAY RESULT IN CANCELLATION ANOTHER BID ACCEPTED. RIGHT TO WAIVE AND ACCEPT THE CALHOUN COUNTY. FORTH IN THE OF THE BID AND Moil :7 ANDERSON MACHINERY COMPANY....... 7' ,,� PWO E,12-28P BID SHEET Tiger 6640 TD-120-C Ford 6640 Tractor with Ditching Attachment ........ BID PRICE $ 38,483.00 Tiger TRB-50C Ford 6640 Tractor with 50" Rotary Boom Mower, 23' Boom, and Ditching Attachment.................BID PRICE $ 50,629.00 Tiger TBF-50C Ford 6640 Tractor with 50" Flail Mower, 23' Boom, and Ditching Attachment.................BID PRICE $ 5,1,458.00 INSURANCE SETTLEMENT - PRECINCT # 4 PICK-UP A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to accept the insurance settlement for damages to Pct. 4 pick-up that occurred Oct. 28, 1996, net settlement received was $622.25 after the deductible. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. CALHOUN COUNTY MUSEUM - EMPLOY CURATOR A Motion was made by Commissioner Belk and seconded by Commissioner Jurek to employ George Ann Cormier as curator of the Calhoun County Museum on the recommendation of George Fred Rhodes. Commissioners Belk, Jurek, Floyd, • Finster and Judge Hartzog all voted in favor. SECURITY MONITORING EQUIPMENT - SHERIFF DEPT.- SURPLUS A Motion was made by Commissioner Finster and seconded by Commissioner Belk to declare the following security monitoring equipment as surplus. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. NC VI&OQMssgltele MdWM#BR7IIOV S#138R1835 Pelco cant Ooutaller (aUsebad to VCR) bOTD -20MM S#7387-3L Hunts: AM W53-1589 MOW SonyM#SSM 920 S#138602 Panasonic M#SSM 920 S#KD5651300 Pmoasanic WTR-930 S#5D6IWA12 Panasonic M#TR-930 S#JKD6150885 PeueaonboM#TR 930 S#KD61%wl Paoasaaic bWM-930 SM61-iMi Panasaoic"M-no SO Dd150906 Panasaeuio h"TR-930 S#KD6141265 Camases: Rr—AM#T+C5WI S#B3WA10193 W/weWptoafam & RCA POWW snpplyMM5001PS S03WA10193 Javelin M#B243119 S#MM4A WlwatmprWome Tttle-Vile M#VC-18600 S#0200 A!'nx+OMW Ovm: WhWPool M#MO166RXYQ-I S#FSC0612355 9WW r� U 822 RESOLUTION TO DECLARE HURRICANE AWARENESS WEEK 0 i A Motion was made by Judge Hartzog and seconded by Commissioner Finster to adopt the following Resolution. Judge Hartzog, Commissioners Finster, Belk, Floyd and Jurek all voted in favor. Hurricane Awareness Week June i" - June l'h, 1997 WHEREAS, hurricane season officially be June r,,gg7; and WHEREAS, the 624 miles of Texas Gulf Coastline, including Calhoun County, make the state in general and this area in particular vulnerable to the damaging of teas - physical, sociological, and economic - that a hurricane or tropical storm could cause; and WHEREAS, hurricanes and tropical storms can produce surge tide flooding far away from the coast and can produce surge tide flooding far away from the coast and can cause heavy rains throughout a large portion of the state; and WHEREAS, the Governor's Division ofEmergemy Management of the Texas Department of Public Safety, the National Weather Service, the Texas Departmentoflnsurance and the insurance Information Institute suggest that all Texans and visitors to Calhoun County be aware of the dangers and problems associated with hurricanes and tropical storms and WHEREAS, both public and private entities should develop emergency response and recovery plans in coordination with local emergency management offices; and WHEREAS, all Texans should be aware o fand prepared for these devastating storms; and WHEREAS, Calhoun County Conmrissioners' Court has declared the week o flune i` - June f h, r9g7 as Hurricane Awareness Week in Calhoun County. ]VOW, THEREFORE LET IT BE RESOLVED that Calhoun Countyludge Howard G. Hartzog urges all citizens to participate in hurricane preparedness activities available through the Calhoun County Emergency Management Off ice, including attendance at counnunity preparedness meetings, attention to watch and warning instructions and their meanings, and use of hurricane awareness literature for all ages and needs available through local, state and volunteer organizations. IN OFFICIAL RECOGNITION WHEREOF, we the undersign hereby affix our signatures this the 3dh day of May, 1997 / Leroy Belk, Prerinct #1 Franklin Jurek, Pre r t #2 Attest: hi du& 1W_ III-tZe arlcn Paul, County Clerk Calhoun County, H. �Floyd, Precinct #3 Kenneth Finster, Precinct #4 CHANGE ORDER WITH UTICOH FOR ALAMO BEACH SEWER PROJECT A Motion was made by Commissioner Belk and seconded by Commissioner Finster to approve Change Order #2 with Uticon for Alamo Beach Sewer Improvement Project, and authorize Commissioner Belk to sign same, Commissioners Belk, Finster, Floyd, Jurek and Judge Hartzog all voted in favor. 7E6`fXNGLER, INC. 0 Ch-V. 0.3.r No- Prgi et: Fn4 d Ms=l.r. 0--Ue Dates 0v 1 17kN. 116, A.msod da.criysiw of addkiow and dsdaWi.n.. lbw Add: $22,043.66 Tory D-4a : SI$880.65 •o• .on. e.n.o.a u.ot Am"="a Ya+t Gae n9dt'ed to o16.ta..dot bwa .ni L r ol8.m Ants=" A". petwem Bost Tome esd Ea.t FamMa aas.i.>. mt aRwndd br in C6mgo Onisrel 41s Ios♦Hm. Data: 6M.y.y7 V^P^a+a+eWs P.spoe3 CoDattlso a"tq fto*'to.= at 6696 osmpy.la.od iose.Doa. 10 04464 [6a.L fWP9.70 Unah lContrast: h Datc _ $190m.60 � T11W Add_ f8'l.041" TYtalAdd: _ to Dp1p: _____}�a•00 il�y�, Dedvc4: ____ f12,896.05 Tk41 A.lnct: f1E,zss.ss ,,(/✓ Caobset W Darr: 3233.666.5D Nov [`.00tcesk : f22? M20 I' OnWW d.ahtl Paipd; Dm - - gv 64tmaiou bb Coutr«t Po. & _ 17b abotyt P=iN to Dote: 12p dm.adad Cosetdotisn Dar.: 6AY/D7 K) - .wn Iry cv— n.a Sf 4 30U kV — oat.: — 30 97 Ps" 1ot2 0 a 05/09/A7 13: 14 FAX 5125524508 '1'NS'17iNCHIiRJOOJ TABLE 1 1885 TCDP COMAfUNTTy OF ALAMO BBACH 5[i WF.R TA)j WVEPAW.,P81'RO.lECi' Change Order92 • DaSCHDtIION 6/5JL7 CONTSACCRBT- CI ANM IN TOT. ACT. UNIT UNIT' xxmNS10N BASS COWMACI QDANI. PLUG PREV. GO_s QUANT. QUART. COST AU" RAW OF HOUBTON ATE, TITW B. AUSTTN AND IL LR9 2 f N/ 1 3 M E1.0k0.00 E1.040.00I/ PR0MCr WIDE RECONCff_uATION B•Inrh PVCBewert6ne(S.-T) 155'-/ 50 208 ✓ 8-=PVC 9r Line (7`_g) 8-Issh PYC 9s..arIrne 1.992 N/ 169 1j55� IF IF $1L00 $12A8 E550.00 "., E2,029,JA (11'-171 PVC P(T-9l 0 &Luh ..sreas Rato.i 8swer Iane 677 M 29 702 LF E18-e0 E420.00 -✓ TrenchSeLq(5-77 90 IV lug/•� 10 60 100 iv 896 L E18A0 ' E13L.00 �✓ (� 74ench SAwy (T.9) jt+ Trmeh 8efet7(ll'-IS) 1.462 /y/ 178 1.655 �" LP EL00 E1.OD E60.00 /✓ $173.00 1(p Meabebs(T�') 877N 25 702 �/" LF E1.00 E26.00 a34-InehPaintsemi..Line 1� Goo _ 1.900✓' TP EUlmo E1L79 E7.120.00 E7.020.00i./ ADDITIVE AL SM&TE CONrBACr ALLRT BASrQF BANANTOMO AVL ITIW EASV T" ANp 3(`17 Shne. Skwl- Bmtice EAA1•FAMII N Tap 3 & se s`iO. Tw 9 ✓' 1 1 /✓ 3 RA E16o oo i✓ p 4..).a Pri.dn Service Line �y �./ 490 ✓ 2 650 I.000 LF $4go.0o E480.00 E11.75 $840.00 �✓ E8.462S0 RAM DAYS THROUGH AFHU. 19, 1097 • TOTAL ADDMOM RASE AND ADD199VEALTEBNATIS *1&64s W ,✓ DRDUCTIONB RAM OOMIRA(7r ` PROJZM WIDE 29CONCU.MAT10N �j 8-Inch PVCSe.r 1400(0=51) Line (9'-ll') PVfety 10 1,428 � -10 .58 0 1.385 7F EL0.00 $10.00 (;100.OD) .� Trench T1'eaeh Befeb (9'-III (w OR 1.42J //✓ N/ .62 1,88E ,f✓ i•/ IF TF EA $too 41.200.00 (E86L20) n/ ($58.00) (E2.60U.00) ci exc1O1� for nest w. heneh bat. liew�ervg 10 r -10 0 /-- EA UL40 (E314.00) 280 {✓ ago 9 PA E2v.2o (b7,5ss.00) �✓ ADDI MALTBIINATS PRO%MCI WWI UTJDQNCHddAUON -� 8-...PVC Bewtlinsfu^^-T7 31 BLrh PVCBrnrldae (T.g) 839 226 ✓ -25 814 iF E11.00 ($275.00) 3 L Trench 6efd,S (6'-7) 879 N/ .75 -25 250",. 914 N IF LP WAS $too (E937,76) n,/ (E2b.0o) 3 3 Trench 8'"1(T-9) W5 N/ -75 250 ✓ IF /✓ TOTAL DMUCTIONS$A.MANDADM VE ALTERNA-M (>11Rei7885)N • Pe 2.(2 wr..io..r�wwruav� i 525 RELEASE PLEDGE SECURITIES BY FIRST NATIONAL BANK A Motion was made by Commissioner Belk and seconded by Commissioner Finster to Release Pledge Securities by First National Bank. Commissioners Belk, Finster, Floyd, Jurek and Judge Hartzog all voted in favor. • FIR,%TNATIONAL BANK IN P0ft ' L"AoA posT orptan DnAvirll 7 PORT LAVA,0s,i'RXnS 7"7e 2ZLxM0NE 07.$.502.072d May 23, 1997 Calhoun County Commissioners court 211 South Ann Port Lavaca, Tx 77979 We are needing you to send a letter to Federal Reserve Bank Dallas authorizing the release of securities Listed below in the amount of $5.000.000.00. $1,000,000.00 U.S. Treasury Notes 6.50% due 8-15-91 Cusip #9L2827Q70 $2.000,000.00 U. S. Treasury Notes 6.00% due 8-31-91 Cusip A912827II91 $1,000,000.00 U.S. Treasury Noses 6.00Z due 10-15-99 Cusip 8912827821 $1.000,000.00 U.S. Treasury Notes 5.50% due 7-31-97 Cusip #912827030 As of 5-21-97, we have 19,800,000.00 pledged to deposits totaling $16,226,000.00. We will be pledging an additional $2,000,000.00 and with the release of the above securities, the new pledge amount will be $16.800,000.00. Copy of letter to Federal Reserve Sank on the additional pledge is attached. It you have any questions, please call me at 552-9523. SiSi cersly, 7 J Irene Bare vice President & Cashier HOWAR,D G. HARTZOG County Judge Calhoun County May 27, 1997 Federal Reserve Bank of Dallas ATTN: Safekeeping Department P.O. Box 655906 Dallas TX 75265-5609 Release: CBI #311817063 This is your written authorization to release the pledged securities listed below. $1000,000,00 U.S. Treasury Notes 6,50% Due 8-15-97 Cusip #912827Q70 $2,000,000.00 U.S. Treasury Notes 6.00%Due 8-31-97 Cusip #9128271191 $1,000,000.00 U.S. Treasury Notes 6%due 10-15-99 Cusip #912827H21 $1,000,000.00 U.S. Treasury Notes 5.50%- due 7-31-97 Cusip #912827G30 Should you require further information, please contact my office. • Sincerely, , _ /// Calhoun County Judge 11GH- sr XC: First National Bank Sharron Marek, Calhoun County Treasurer ACCOUNTS ALLOWED -COUNTY Claims totaling $344,007.72 4including an Invoice for So. Texas Co.Judge & Commissioners registration for $150.00 and Invoice payable to Toi Dowell in the amount of $447.40) were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said claims be approved for - payment. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $832,720.70 for Hospital bills and $75,864.93 for Hospital Indigent Healthcare for a total Of $908,585.63 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Belk and seconded by Commissioner Finster that said claims be approved for payment. Commissioner Belk, Finster, Jurek, Floyd and Judge Hartzog all voted in favor. E A Motion was made by Commissioner Belk and seconded by Commissioner Jurek to transfer funds from the Group Hospitalization Fund to cover Insecticides and Chocolate Bayou Park Budget Adjustments. Commissioners Belk, Jurek, Floyd, Finster and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Belk that the following Budget Amendments be approved. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST11 To: Calhoun County Commissioners' Court From: j� ) ,fir; �� l //^TitLn( (6epArrtment making this request) Date: 5-an 9 I request an amendment to the C C ( budget for the year following line items in my department: Amendment GL Account # Account Name --- Amount---- dJ-S�i�o-5�130 h ��slo a a wO Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • i 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners, Court From: is(Department making thit request} Date: -I _6- q I I request an amendment to the 1951 budget for the year following line items in my department: GL Account nl- cl000"1) _Account Name _ 1- 4 aRa, u, Net change in total budget for this department is: Other remarks/justification: Amendment Amount Reason This amount was loaned by the (� 0 General Fund to the Capital Project Fund -Chocolate Bayou Park. Due to additional work, the funds were not 44 "17��a available in the Capital Project Fund to repay the Loan. This amendment will allow the loan to be reclassified as a transfer. -0 1 I understand that my budget cannot be amended as requ Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): r� 11:BUDG::E:T AMENDMENT REQUEST To: Calhoun County Commissioners' Court From:�KJ a (Department making this request) Date: S:�Ko- / f ` I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ------------- ---q--------------- --------------- ------------------- s MAY I u 1997 Net change in total budget for this department is: $ ------------- Other remarks/justification: I understand that my budget cannot be amended s reques ed until Commissioners' Court approval. is obtained. , Signature of official/department head: Date of Commissioners' Court approval: Data .posted to General Ledger account (s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the + M� budget for the year following line items in my department: GL Account # Account Name AmendmentAmount Reason J. ( EY, U N i Net change in total budget for this department is: 1 �� 000 K {�'hC��'h Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • i BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Depa tment making this request) Date: x- I request an amendment to the budget for the year following line items in my department: Amendment GL Account ---Account -Name ---Amount Reason 10 --- --- ---------------------- bl-�f5�-5190 -W -- - � ---- Or, im M Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 7 7 1332 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: _�— Q `t _9 1 I request an amendment to the t91 � budget for the year following line items in my department: Amendment GL Account # Account Name Amount of -�lG�- 5►�I �,��.�. C . 1 Net change in total budget for this department is: Other remarks/justification: S Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 833 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: I request an amendment to the 9-1 budget for the year following line items in my department: GL-Account-#- Ot--+-f5`I�-��3�"� Amendment Account Name Amount ---h-I---fl--�--A----- ------------- 13 w Net change, in total budget for this department is: other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): L_J LOM BUDGET AMENDMENT REQUEST • To: Calhoun County( Commissioners' Court From: LJ (Department making this request) Date: I request an amendment to the JCJqJ budget for the year following line items in my department: Amendment GL -Account -#- ---Account-Name--- ---Amount ----------------- • Net change in total budget for this department is: Other remarks/justification: $ — L Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: C,,�xe P& (Department making this request) Date: ) - A - C), 7 I request an amendment to the t 0111budget for the year following line items in my department: Amendment GL -Account # Account Name --- Amount ---- ------------ ----------------- 01-453,34o--)07 13 C14-53o- Net change in total budget for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • s 836 . BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court oe From: l o1.�RS:.4 :L-�:..lE_W l' _ (Department making this request) Date: I request an amendment to the 19-1J budget for the yeaa`r-) following line items in my department: Amendment GL Account Account Name Amount (A — 453 0— 4c 5 &4- 90 01-`l5--�3-1.4`i`J J'111 w 1G 0 a Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 i COMPUTER EQUIPMENT IN D.A.'s OFFICE A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that the District Attorney be allowed to trade in computers as needed to facilitate the up- grading of the computers in several offices. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. . y » ( .. `. u \ 0 7� TT)- m �C �n � � ••�1b"� t VI D a 0 a U1 (V/� N � O T O V 'O V V O 'O C V S n 0 0 O n O� n p A TJ R V a LL^^ VV o O o m m � � ixi xx+ x -x+ va y y Cy y L L t L x -x. -Y. -x• R R.SPDRA Y AARARR.S RA RARy pi-� p y• b R ^ n n m m m m I R oO n-x-+-+--�-+o-no-.am�owcoaK� 2Ampma�T_�� m nmmn � q � a � � + n x 2 - S •- _• D s _ n ;- mR 0 � % O N m $ o � � K cbi % � rKn � m • a• � O O pp m pwm� p 0 9 X m P T O m 0� R R A R p • P R A O W O V➢ D m O O "• O 2 n L L D W D O O O x R iC N r O •� A m R JO y R\ S .'4 N n a— p er\ Q y y W O �• O ➢ O Z y A r x� x� •^ O 2 X )C f' •+ W L. ^ n N l� \ %� N W� R A lmC X O n m n lU m n m➢ P C D�+ P L• X D V1 O ➢ V z z �% O -� N m m R O O• N • O -. O O R� R�^ P R O O m O 0 3 �O � 9 O O $ p- O m y r r• ^ S m A r A m Q 9 N r' W O ram'• O b -mi c•1 m D l'l Y" N m O D D m N o y \ \ ➢ m � r R y + n y ^+ T` n yaj T�• ^ m O% O S R• A H O m O m V1 N• a A� y m ^+ ? m v K C m )t N z O A�• 3 m n R r m D O O d O W 0 N n n \ O m y R S O A O R D P O O• � y m . •O O A< O N V V A •O V N N + Y m A V m L N V •O P O m N P N •O K O -. O P W N A N b A V N V aoir V OVV O OZ O P .p N• + OA •Wir � 0 00 O � Z N m K A -• n z m W m O pppO� O � qp � • W H � @ A n � _ . N W oY P w m n 53 m N Cod x • N 1 •O W< O R '� o m � m .p O_ pp .p R `h• O O A O V O G o• . A O N u A x 0 0 m � a• O O Om % yR W m m i V A N 9 N a _ c .4 n A m �� i• i � N N N � W N N 'O ( N A N O V V• •� P W ' -' i� � 'N O O O N J P N V •O N 'O P •O `O V N m N O N 'O N A A •O :O •O �n •O O C W O �oQo o Oo.no00 o A0O$poo o 0 0 0 V OO NoO yA A P y A (n A Pv Ay P A A A yP VVA +AJ VV AV A 2 N N � A � � � V V1 Y Vf V1 VVi rV/1 N VV1 � N V1 N Vr VV1 VI •/� �l1 N N N V1 D • • o O 00 O O Op O O O O D O G O O OO O O O O p O O O 0 � 0 � N VI P V N O W U P O� •� W� '� •A A P O O A N m W N N N m VI m m N •-m. ✓1 N YI Vr N m N N V1 N VI N N N m m m Z; ^ mi 1 1 m. m. " 1 mi N• r 1 v' 1 ti 1 y .'^.. -mi 1 -m. 1 ti 1 -m. � H .m. -m• 'n T op T S� 8 8 Q p 88T '8.18T 88 8 8 $off '� ST 88 A 8T OR .9 A A A A R R R n 0 0 F COMMISSIONER FLOYD PRESENTED THE FOLLOWING LETTER TO THE COURT THANKING THE SHERIFF AND LAW ENFORCEMENT "The Getaway" At. 3 POrt�llto, `ICY 77979 May 29, 1997 bear Calhoun Co. Shergand haw enforcernent Officers, We would like to extend our thanks for a job well done over this past holiday weekend. Without your efforts, the Memorial bay weekend would not have been as safe. We really appreciate the extra patrol cars to ensure our safety. Port llto is very special to us and we want it to be safe for our family and friends. Without your efforts and support, Port Ato would not be the beautiful area that it is. Once again, thank you for all that you do for us and Fort AM. Sincerely, Fred cd Xay Strauss and family THE COURT RECESSED UNTIL 1.30 P.M. BIDS AND PROPOSALS - TRACTOR FOR PRECINCT NO. 2 A motion was made by Commissioner Jurek and seconded by Commissioner Fleyd to accept the bid of H & V Equip- ment Services, in the amount of $52,900.00, the low bidder to meet the specifications, for the Tractor with Versaditcher and Flail Mower Attachment and a Ditch trenching machine for Precinct # 2. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. om A motion was made by Commissioner Floyd and seconded by Judge Hartzog to adopt the following Resolution Authorizing Pledgee Signatures to the Federal Reserve Bank of Dallas and Approve Application to the Federal Reserve Bank of Dallas for Holding of Securities in Joint Safe- keeping. Commissioners Floyd, Jurek, Finster, Belk and Judge Hartzog all voted in favor. APPLICATION TO THE FEDERAL RESERVE BANK OF DALLAS FOR THE HOLDING OF SECURITIES IN JOINT SAFEKEEPING WHEREAS. lbe undersigned Depository has been duly and legally designa[ed. and has done all things and to performed all acts necessary quality as the public depositary of the funds of the undersigned Depositor: and rdance with law, Pledged with the pepostor the following securities: WHEREAS, to secure the funds deposited with it. the Depositary has. in acco ORIGINAL FACE PAR VALUE DESCRIPTION 8,429,131.00 7,580,672.37 07.000 FGPC 1480164 G CUSIP#31282UQ83 DUE 01/01/2002 10,000,000.00 9,977,908.00 FMAR 785758 G CUSIP#313485MF8 DUE 12/01/2026 It. the above space give complete description of securities offered for joint safekeeping. It this space is not sufficient. continue description on reverse side hereto and WHEREAS. other and additonat securities maybe Pledged by the Depository with the Depat some future time: and by the Depository with the Depositor WHEREAS, other and additional securities may be pledged W WHEREAS, both the Depositor and Depository desire and hereby request that the Federal Reserve Rank of Dallas accept the securities above described. or my hereafter tendered. to be held by a or converted to book entry securlt" roe the joint account of the Depositor and Depository in Accordance with the provisions of Bulletin f o[ the Federal Reserve Bank of Dallas. the and r and between the Depose NOW. THEREFORE. in consideration of the premises. artd as an inducement to the federal Reserve Bank a( Dallas to hold in joint safekeeping t e above described securities or any other addttioml or substituted securities which may hereafter he Iva to to tit. it is agreed, b. Depository for the benefit of then `ddit and of the Fedetal Reserve Bank of Dallas should it agree to act m the capacity requested. as follows: Is I. The agreement of the Federal Reserve Book of Dallas to act under this application in the capart ' requested shag be evidenced by the tsarrice of its Joist Safekeeping Receipt. for definitive securities or Advice of Transaction for book entry securities, and it is understood and agreed that such receipt or advice shall be subject to the terms and conditions hereinafter set out. addition thereto2. The Federal the lsame Reserve are that d give. to ttl act only as a s own property off like tk nd. but otherwisgive the e ites shallremabove be liable only for described. s own ne81 Bence ybstitubon therefor 'tin ositor andlor pository an the 3. The Federal Reserve Bank of Dalorsanneed not maintain any caret far a[ insurheir ance � for ount such nsuranceaspthey deem neccessary or desirably, unlms placed with it under this agreement. The Depai A. Substitutions MAY be made for any of the above dextibed securities.., any additional securities which may tendered or accepted. or .(or securities whit have been previously substituted under the terms of this paragraph, upun the request of the Depository. subject to the approval oI the Deposilor.SucA substituted or additional seeuri[ies shall be subject to the terms and conditions of the agreement and Bulletin 7. S. The securities above described. or any additional securities which may be tendered sad accepted. or taken in sobstituon tberefor shall be surrendered f the 'etu'Rie. upon the request of the Depository. sublect la the approval of the Depositor. g. The Federal Reserve Bank of Its only s -hall in 00y is [o hold or surrendler for convett loor the nbank entry suchsecuritiesse ur t es as may be delivered t ity it• in accordance delivered to it under this Application- and .jib this agreement. 7. The Federal Reserve Bank of Dallas I. authorized to clip the maturing interest coupons on the definitive securities which it Adds by the a agreementre osier on the interest due date unless other instructions are issued deriver tbem or credit lbetr Proceeds under advice to 'be reserve account of the Depository unless other instructions are issued in wrung by the Depositor [nteres payments on book entry securities will be credited ooderadvice to the reserve au¢ounL of the Dep Y th the in writing by the Depositor. S. The Federal Reserve Bank of Dallas is authorized at �f(iKed to joint SaIkiastructioa tven by an eeping suthmiled Person of the Card I$EC21a onDfle withthettm. Reserve Bank. Y host, signature i... file les the Federal Reserve Bank. The signature of the Depositor ,aid federal Reserve flank is authorized to act upon instruction or approval given by such authorized person whenever such instruction or approval is races under [his agreement. If there should be a successor to anyone authorized to act for the Depositor or Depository named here,. before the toll delivery of all securities ncluding covered by any y to certifyJoint tthenameand Receipt eipturc o(rsu suchsuccessorOfTra orasuccessorsion to upon he Federal fRes trvetBank of Dallas' And ihereatitutions. it flerr sbeatd Ranktsiwtl be autho zed to act upon instructions from rveh person to the same eaten( as under instructions of the persons named herein. y. The term... d conditions enumerated herein shall supplement and be in addition to those set [oth in Bulletin 7 of the Federal Reserve Bank a[ Dallas and 1 of Said ad �.ndrtr the parties hereto expressly agree to act in aceordmce with the term CALHOUN nCOUNTY iteun 7 /0. The Governing Body referred to in this instrument icoamiis Depository. and the Federal Reserve Bank of and said body. by proper resolution spread upon its minutes. fully authorised the execution of this agreement or the Depositor 4 WITNESS WHEREOF. this agreement is cereuted in Triplicate. a ropy being intended (or the Depositor. the Dep t. 23RD day of MAY 1997 Dallas. on this the INTERNATIONAL BANK OF COMMERCE N— BY Depository IMELDA NAVARRO — EXEC. VICE PRESIDENT the Governing Body named in the OPPlic Orion at a meeting properlyheld on This p to'certify that the above and foregoing application was duly considered by duly authorised and ordered 30th M 19 92_-• a quorum being present. and that said Governing Body u y the day of ears in the miwules s id meeting. the application to be executed and complied jib. Ail al which, together with a <oPY of this application. (ally appear. ' --- /�rI'�I Sroetr9 or Clerk (SEAL) 840 PLEDGEE SIGNATURE AUTHORIZATION FORM TO THE FEDERAL RESERVE BANK OF DALLAS: RESOLVED, that the signatures written below are those persons who are hereby authorized and empowered for and in the name and on behalf of this Governing Body, which is not in contravention of our by-laws, to sign in transa, „ns with the Federal Reserve Bank of Dallas until said Federal Reserve Bank has received notice in writing that wis authority as to any or all of the persons whose names appear on this form has been revoked. f,—.Marinnp.Pay' 1, hereby certify that the foregoing is a copy of a resolution duly adopted at a (regular) (special) meeting of the Governing Body of CALHOUN COUNTY held • (Name of political subdivision) May 30 199 7 and that same is spread on its minutes as it above appears. (Date) NAME: TITLE: Calhoun County Clerk Legal Name/Address of Public Body: Name CALHOUN COUNTY Address 2ii S. Ann Street City/State/Zip Code Port Lavaca TX 77979 Phone Number 512-553-4600 CBI Number AUTHORIZED PERSONS: Name Sharron Marek Treasurer Howard G. Ilartzog County Judge Leroy Belk Commissioner Franklin Jurek Commissioner If. Floyd Commissioner Kenneth Finster Commissioner (SEAL) THE COURT ADJOURNED. 0 Stratify 541 REGULAR JUNE TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN 5 HELD JUNE 9, 1997 BE IT REMEMBERED, that on this the 9th day of June, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - FUEL BIDS The following bid was received for fuel beginning on June 16, 1997 and ending July 15, 1997, and after reviewing said bids a Motion was made by Commissioner Finster and seconded by Commissioner Floyd to accept the only bid of Diebel Oil Co., Inc. Commissioners Finster, Floyd, Jurek, Belk and Judge Hartzog all voted in favor. FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICEIGALLON X APPROXIMATE - TOTAL GALLONSIMO. UNLEADED GASOLINE $ /,r X 3800 PREMIUM UNLEADED GASOLINE $ .7.\ X 4000 DIESEL FUEL (LOW SULFUR) $X 2500 TOTAL BID PRICE THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING JUNE 16 AND ENDING JULY 15, 1997 NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE D.P- L AvA a F 14 n.7 � % / M M • 11 FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. UNLEADED GASOLINE $ X 3800 PREMIUM UNLEADED GASOLINE $ X 4000 DIESEL FUEL (LOW SULFUR) $ X 2500 l .TOTAL BID PRICE $ 6 1D THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING JUNE 16 AND ENDING JULY 15, 1997 NO PRICE CHANGES WILL BE ALLOWED DURING THE CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. • NAME OF BIDDER: ihR6/_ AI '/', Et t- ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE 0 Eng L AltKlt UK BIDS AND PROPOSALS — FIRE TRUCK CHASSIS FOR PORT O'CONNOR The following bids were received for a 1998 Fire Truck Chassis for the Port O'Connor Fire Dept. and were taken by the Fire Chief to study and bring a recommendation to the Court Friday, June 13th. EMERGENCY June 4, 1997 Mr. Howard G. Hartzog County Judge CALHOUN COUNTY, TEXAS 211 S. Ann - County Courthouse Port Lavaca, Texas 77979 Subject: Fire Truck Bid Proposal Dear Mr. Hartzog: i-IVEHICLES of TEXAS, Inc. We appreciate the opportunity to bid on your requirements. We are furnishing two (2) bid • proposals for your consideration. Bid No. t meets the specifications published by the county for a 40000# gvw chassis. Bid No. 2 meets the intent of the spec but with a 35000# gvw chassis which is more than adequate to handle the loaded apparatus. Our standard warranties included 12 months parts and labor; lifetime warranty on the poly booster tank; ten year corrosion warranty; four year paint warranty; and a ten year body structural warranty. Delivery on these units are 30-60 days after E-ONE receives the chassis, with normal chassis delivery being 120 days. We appreciate any consideration given our proposal and if you have any questions please contact me at 817/281-4172. Very truly yours, EMERGENCY VEHICLES OF TEXAS, INC. 352 Ed Beene • President attachments P.O. Box 820098 • Fort Worth, Texas 76182-0098 8208 N.E. Parkway • Suite 111 • N. Richland Hills, Texas 76180 (817) 281-4172 • FAX (817) 281-6576 ME '! Lc-vwic'� EMERGENCY VEHICLE PROPOSAL. DATE: JUNE 3,1997 This proposal has been prepared for: CALHOuN couNTY, TEXAS 211 S. AM - COVNTY C0DRTH0UISE PORT LAVACA, TEXAS 77979 We hereby propose to furnish to you, subject to proper execution of the attached agreement by you and by an officer of this Company in Ocala, Florida, the following apparatus and equipment to be built in accordance with the attached specifications: MODEL ONE (1) E-ONE C034 CLASS "A" 1000 GPM PUMPER APPARATUS, ALL ALUMINUM BODY WITH TOP MOUNT CONTROL PANEL, 1000 GALLON POLY TANK, 1000 GPM WATEROUS PUMP, FL80 2-DOOR FREIGHTLINER CAB/CHASSIS WITH 300 HP DIESEL ENGINE, ALLISON MD3060P AUTOMATIC TRANSMISSION, 4000# GVW AND RELATED EQUIPMENT ONE (1) E-ONE CO23 CLASS "A' 1250 GPM PUMPER APPARATUS, ALL ALUMINUM BODY WITH TOP MOUNT CONTROL PANEL, 1000 GALLON POLY TANK, 1250 GPM HALE PUMP, FL80 2-DOOR FREIGHTLINER CAB/CHASSIS WITH 300 HP DIESEL ENGINE, ALLISON MD3060P . AUTOMATIC TRANSMISSION, 35000# GVW AND RELATED EQUIPMENT UNIT PRICE $ 147,840.00 $ 133,000.00 • PAGE 2 OF 2 Delivery will be F.O.B, PORT O'CONNOR VOL. FIRE DEPARTMENT and • will be made approximately 60 calendar days after receipt of the Freightliner chassis. TERMS OF PAYMENT ARE NET DUE UPON DELIVERY AND ACCEPTANCE. This proposal shall expire unless accepted within 30 days after the date first set above. This expiration date may be extended, in writing, at the discretion of Emergency One, Inc. Emergency One, Inc. By: • BEN H. COMISKEY, JR., C.P.A. • COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE AANNEX - 201 W. AUSTIN PORT L(S1 S53-4461077479 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. COMPANY NAME: EMERGENCY ONE, INC. DATE: JUNE 3, 1997 ADDRESS: 1601 S.W. 37th Avenue CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: Authorized Dealer • TELEPHONE NUMBER:352/237-1122 Local Dealer 817/281-4172 BID AMOUNT: $ 147,840.00 PROJECTED DELIVERY DATE:60 days after chassis or 180 total days BID NO. 2 - $ 133,000.00 is as MILE -HI 'IT" FIRE EQUIPMENT, INC. Smeal, Seagrave & Saulsbury Fire Apparatus + Fire & Rescue Equipment + Telma Retarders 2910 Teague + Houston, Texas 77080-2514 + (713) 939-0131 + (800) 294-1684 + Fax (713) 939-1421 1100 North Industrial Blvd + Round Rock, Texas 78681 + (800) 543.4638 + Fax (612) 244-7023 Friday. June 06, 1997 Judge Howard G. Hartzog County Judge Calhoun County, Texas County Courthouse 211 S. Ann Port Lavaca, Texas 77979 Subject: Sealed Bid -Fire Truck Dear Judge Hartzog: We are pleased to submit the following proposal for one (1) Smeal 1000 GPM Fire Department Pumper mounted on a Freightliner Model FL-80 Commercial Chassis. Our bid is in strict compliance with your specifications therefore. "NO EXCEPTIONS" have been taken. Minor clarifications have been noted. We realize that in some instances to meet the exact needs of the department or due to budget requirements, adjustments to bid proposals maybe required. We will be happy to work with you to insure the department obtains the apparatus needed within the established budget guidelines. There were no inspection trips outlined in the bid invitation therefore, no allowances for such trips were included in the proposal. Should The Department wish to inspect the apparatus at Smeal's factory, Mile -Hi "T" Fire Equipment will provide a representative to accompany your personnel. Also, Mile -Hi "T" Fire Equipment owns a home in Snyder, Nebraska, approximately three blocks from the factory. The Department's personnel are welcome to stay at this home at no cost while visiting the factory. Our representative will provide ground transportation during the visit. We welcome the opportunity to enter into this contract agreement with Calhoun County and ask that you give our proposal your favorable consideration. Should you have any questions regarding any of the enclosed information, please contact me at 713-939-0131 or 800-294-1684 or Bill Hurley in our Round Rock. Texas, office at 800-543-4638. We look forward to delivering your new apparatus. Sincerely. Uvv" Don Richardson Houston Representative Enclosure • 9 • . U • BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSE ANNEX - 201 W. AUSTIN PORT LIVAR TEXAS 77979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. COMPANY NAME: Smeal Fire Apparatus Company DATE: June 6. 1997 ADDRESS: Highway 91 West P.O. Box 8 CITY, STATE, ZIP: AUTHORIZED SIGNAT TITLE: Dealer, Mile -Hi T Fire Equipment TELEPHONE NUMBER: 713-939-0131 BID AMOUNT: $138,976.00 FOB Port O'Connor, Texas PROJECTED DELIVERY DATE: 230-330 Days HE SMEAL FIRE APPARATUS COMPANY P.O. Box 8 Highway 91 West Snyder, Nebraska 68644 • 1501MIRM000150JUNIF May 22, 1997 Proposal Reference: Calhoun County, Texas (Port O'Connor VFD) Option 1: As a piston relief valve was specified, if it is for one of the 5" steamer intakes on the pump, we recommend that the steamer connection on that side be shorter so the valve will protrude a minimum past the edge of the running board, Also we recommend and that the running board be notched so that when the relief valve opens the water discharged will not strike the running board. The price for this option is $284.00 Note: The bid specifications call for a 6" NST FM connection on this valve. If it is to be used on the pump steamer, it should be 5" NST FM. Option 2: leasetpurchase plans up to 10 years are available for the proposed • apparatus 1 of 1 BEN H. COMISKEY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX- 201 W. AUSTIN PORT LAVAC) 5 EX461077979 THE COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE TECHNICALITIES, REJECT ANY OR ALL BIDS, AND ACCEPT THE BID DEEMED MOST ADVANTAGEOUS TO CALHOUN COUNTY. FAILURE TO FOLLOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY RESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED. COMPANY NAME: Pierce Manufacturing DATE: June 9 1997 ADDRESS:114 E. Kingsbury _ CITY, STATE, ZIP: Seguin, TX 78155 AUTHORIZED SIGNATURE: /4/__. tJ°ww L . TITLE: Sales Representative Y TELEPHONE NUMBER: 1--800-334 _-0737 Truck 133,999.00 Loose Equipment 3,617.00 BID AMOUNT: Tl,tat Tki,3 .00 PROJECTED DELIVERY DATE:6-7 Months Financing available upon request with no down. 0 BEN H. COMISY.EY, JR., C.P.A. COUNTY AUDITOR, CALHOUN COUNTY COUNTY COURTHOUSEANNEX g-g 201 W. AUSTIN PORT L� IR-1553x961077979 6 E COMMISSIONER'S COURT RESERVES THE RIGHT TO WAIVE ECHNICALITIES,'REJECT ANY OR ALL, BIDS, AND ACCEPT THE DID Ef%D MOST ADVANTAGEOUS TO CALHOUN COUNTY, FAILURE TO 'OT.LOW THE GUIDELINES SET FORTH IN THE SPECIFICATIONS MAY ESULT IN CANCELLATION OF THE BID AND ANOTHER BID ACCEPTED; DMPANY NAME: Pierce ManutacturiL _ _ ATE: Jude 9. 1997 _ DURESS:_114 E_ Kingsbury _ ITY, STATE, ZIP: Seguin, TX 78155 ZED SIGNATURE: t'rI.E: eater uParesnntatyya _ .. ._ TLL£PHONE NUMBER:_j_,.$a 4_Q:7_3z �� Gorvrt y_i 4�to�1T Truck 133-,.V9.00 133 41'1 Loose Equipment 3,61 00 84,11 BIll i AMOi7NT: _1,n;g_ _ 1 43 � �- 137 PROJECTED DELIVERY DATE: 6-7 Months ,ina�ncing available upon request with no down. DRAINAGE DISTRICT #6 - APPOINT MEMBER TO UNEXPIRED TERM A Motion was made by Commissioner Jurek and seconded by Jude Hartzog to appoint Mike Billings to fill the un- expired term of Larry Marek until August, 1997. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. A Motion was made by Commissioner Floyd and seconded by Commissioner Finster that no changes be made to the 1998 Employer Contribution Rate and Plan Options for the Texas County & District Retirement System. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. SHORELINE INC.-AGREEMENT FOR JUVENILE RESIDENTIAL SERVICE A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to approve the Contract with Shoreline Inc., for Juvenile Residential services and authorize the County Judge to sign same. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. STATE OF TEXAS COUNTY OF CALHOUN CONTRACT FOR RESIDENTIAL SERVICES In accordance with the provisions set forth herein, the County of Calhoun, hereinafter called County, and Shoreline Inc., a for profit organization, licensed to do business in the State of Texas, hereinafter called Service Agency, agree as follows: I. PROVISION OF SERVICES A. The Service Agency shall provide residential services including, but not limited to, food, shelter, clothing, and supervision. S. The Service Agency shall provide necessary counseling services including, but not limited to, individual, group, . and family/parental involvement: C. The Service Agency shall provide education through its long term Residential campus for Adjudicated Youth. D. Each individual client placed with Service Agency shall have a written preliminary individualized program plan (IPP) completed by the appropriate Service Agency staff within forty-eight (48) hours of the time of admission to placement. A copy of the preliminary IPP must be received by the Juvenile Department within ten (10) days of the time of admission. This provision does not apply to clients receiving Emergency Care. E. A full initial IPP shall be completed by the appropriate Service Agency staff with input from the client's probation officer within forty (40) days of the date of admission. A copy of the initial IPP must be received by Juvenile department within ten (10) days of its completion. Subsequent review of the IPP must be conducted at reasonable intervals, not to exceed ninety (90) days, and copies must be received by Juvenile Department within ten (10) days of the date of completion. This provision does not apply to clients receiving Emergency Care. F. The IPP shall be reviewed jointly by the appropriate Service Agency staff, the child, and the appropriate County personnel at reasonable intervals, not to exceed ninety (90) days, to assess the client's progress with modification of the IPP being made when indicated. G. The IPP shall contain the reasons why the placement will benefit the client and specify behavior goals and objectives being sought for each client. Included shall be how the goals and objectives are to be achieved in the Service Agency placement. H. Copies of the original IPP and the periodic reviews are to be maintained by the Service Agency and the County Placement officer. 1 353 I. The Services Agency shall provide each child's Probation Officer with a written report of the child's progress on a monthly basis. J. The service Agency shall ensure that the County approves, in writing, the child's participation in any furloughs, home visits, or extended agency trips. K. The Service Agency shall ensure that unless otherwise stipulated by the County, the child may visit freely with parent(s), and relatives at the Service Agency in accord with established Service Agency policies. L. The Service Agency shall ensure that suspected or alleged cases of child abuse are immediately reported to the county Placement officer and the Department of Protective and Regulatory Services. M. If a child in placement at the Service Agency makes an unauthorized departure, becomes seriously ill, is involved in an incident of a serious nature, the Service Agency shall notify the child's Probation Officer and/or the County Placement Officer immediately and ensure that the parents and proper authorities, including the Texas Department of Protective and Regulatory Services, are notified. N. The County reserves the right to terminate the child's placement at the Service Agency at its discretion. The Service Agency must not release a child to any person or agency other than the County without the express consent of the County. o. The Service Agency is under no obligation to accept a client who is deemed inappropriate for placement in the program by the Service Agency. II. PAYMENT FOR SERVICES A. For and in consideration of the above -mentioned services, the County Agrees to pay the Service Agency an amount of $82.64 per day for Level IV, and $99.68 for Level V. These rates exclude patients funded under the Texas Juvenile Probation Commission which are $83.43 per day for Level IV, and $118.20 per day for level V. This does not exceed the actual cost of child care in the Service Agency, which is greater than $200.00 per day and does not exceed the amount allowed in the current CJD Maximum Rate Schedule. 8. Service agency shall submit a bill to the County for services on a monthly basis. Each billing shall contain the name of the client or clients for whom payment is being requested along with the number of days (stated consecutively) for which payment is requested. Service Agency agrees to submit client billing and CODAP data through the Electronic Forms Interchange (EFI) System for all applicable clients. 2 L C. Recognizing that a part of a client's rehabilitation program may include time away from the residential setting of the Service Agency such as weekends, Holidays, etc., and that the Service Agency must retain space for this client until his return, the county will pay the Service Agency the above agreed upon amount for such regularly scheduled days away from the Service Agency or its program providing they do not exceed ten (10) days at any one time. D. The Service for the client However in no clients were at the program was Agency. agency is under no obligation to retain space in an unauthorized departure situation. event shall the County pay for days when sent without authorization, but no space in retained for such absent client(s) by Service E. Dental and medical services shall be reimbursed by County upon submission of a bill for said services. F. County agrees to provide for transportation to Service Agency facility at the time of admission and from Service Agency facility at the time of discharge. Should Service Agency provide for transportation services, reimbursement for transportation costs must be approved in advance by a member of the Juvenile Department. The Service Agency is responsible for all transportation incidental to the care of the child, including medical and dental visits. Service • Agency may request that parents contribute to transportation costs for furloughs from placement. III. EXAMINATION OF PROGRAM AND RECORDS A. The Service Agency agrees that it will permit the County to examine and evaluate its program of services provided under the terms of this Contract and to review county client records. The examination and evaluation of the program will include unscheduled site visitations and observations of programs in operation. B. The Service Agency shall provide to the County such descriptive information on contracted clients as requested on forms provided by the County. C. The Service Agency agrees to maintain and make available for inspection, audit, or reproduction, by an authorized representative of County and the State of Texas, books, documents, and other evidence pertaining to the cost and expenses of this Contract, hereinafter called the Records. D. The Service Agency agrees to maintain these Records for three (3) years after final payment or until the State approved audit if any, has been made and all questions therefrom are resolved. P IV. FEE ASSESSMENT A. Clients or their families shall not be assessed fees for services by the Service Agency, unless arrangements are specified by .the Court. This does not preclude reasonable attempts to seek voluntary contribution from families of County clients for donations of clothing, personal articles, and funds to assist in supporting a youth's rehabilitation. B. If a client is eligible for fiscal support from another State Agency or organization, the Service Agency shall ensure that the County is not charged for such fiscal support for which the client is otherwise eligible. V. EQUAL OPPORTUNITY A. Services shall be provided by the Service Agency in compliance with Title IV of the civil Rights Act of 1984. The Service Agency will not discriminate against any employee, applicant for employment, or client because of race, religion, color, national origin, age, or handicapped condition. The Service Agency will take affirmative action to ensure that applicants are employed and that the employees are treated during employment without regard to their race, religion, color, sex, national origin, age, or handicapped condition. VI. TERMINATION i A. This Contract may be terminated by either party without cause by giving ten (10) days written notice to the other party of the intention to terminate. B. Termination of the client's residence with or receipt of services from the Service Agency shall occur only after notifying the County Placement Officer of the causes and with sufficient lead time of at least ten (10) days to allow alternate placement or referral for service with the exception of life threatening behavior on the part of the client. VII. LAW AND VENUE A. In any legal action arising under this contract, the Laws of Texas shall apply and venue shall be in San Patricio County. VIII. CONTRACT PERIOD A. This contract period will begin on September 1, 1996 and shall continue until thereafter terminated by either party. Either party to this agreement may terminate this agreement at any time upon thirty (30) days written notice. 4 0 IX. INDEMNITY, INSURANCE AND CERTIFICATION i A. Service Agency shall indemnify and hold harmless, the County, its agents, officers, employees, and public officials, from any and all injury and damage to persons or property caused by the negligent or intentional acts or omissions of Agency, its agents, employee, patients, clients, and invitees, including the negligent supervision of any person residing at or participating at its facility or in any of its programs. B. Agency shall purchase at its own expense, commercial public liability insurance in a general aggregate limit of not less than $300,000,00 for personal injury and $100,000.00 for property damage. -Such policies shall be with an insurance company licensed to do business in Texas and shall be satisfactory to the County. County shall be given at least thirty (30) days advance written notice of any lapse, amendment or cancellation. D. Agency warrants that it is certified, approved or licensed by all Federal, State, or local agencies, or departments which have jurisdiction to regulate any activity performed in or by an adolescent residential treatment facility. Proof of such certification, approval, or license shall be provided to the County Juvenile Probation Department within ten (10) days of execution of this agreement. 5 aSIZA IN WITNESS WHEREOF, • the parties execute this agreement on the day of , 1996. ATTEST: O NTY CLERK TH Approved as to form: Approved as to content: r A s stant County Ch of Juvenile obation • Attorney officer Shoreline, Inc. Bal Bob Nevill Chief Corporate Officer Date ice-/�/y 6 (Signor must have .legal authority to bind Corporation) M • w VICTORIA - CONTRACT FOR DETENTION OF JUVENILE OFFENDERS A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to approve the Contract with Victoria County for the Detention of Juvenile Offenders, and authorize the County Judge to sign same. Judge Hartzog, Commissioners Floyd, Jurek, Finster and Belk all voted in favor. IN THE STATE OF TEXAS COUNTY OF VICTORIA CONTRACT AND AGREEMENT FOR DETENTION OF JUVENILE OFFENDERS This contract and Agreement made and entered into by and between the Juvenile Board of Victoria County, acting by and through its duly authorized representatives and through its . Commissioners Court and the Juvenile Board of Calhoun County acting by and through its duly authorized representatives and through its Commissioners Court, to be effective January 1, 1997 through December 31, 1997. WITNESSETH I. WHEREAS, the Victoria County Juvenile Board operates the Victoria County Juvenile Detention Center, also referred to as "the facility." Whereas the Calhoun County Juvenile Board, in order to carry out and conduct its juvenile program in accordance with Title III of the Texas Family Code has need of the use of detention facilities to house and maintain children of juvenile age, referred for an act of delinquent conduct or an act indicating a need for supervision during pre-trial and pre -disposition status, and WHEREAS, the Victoria County Juvenile Board will make the facilities available to Calhoun County Juvenile Board for such use and purpose, and Calhoun County Juvenile Board desires to contract for the use of said facility under the following terms and conditions. S59 DETENTION CONTRACT Now, therefore, the parties agree as follows: 2 • (1) The goals, outputs, and measurable outcomes directly related to program objectives are: Goals: Provide secure detention for juvenile referred for delinquent conduct, and have the juvenile available for return to the Court as requested by the contracting agency. Provide educational services for all juveniles placed in detention as available. Outputs: Juveniles will attend class on a daily basis and participate in all programs of the facility. The detention facility staff will provide disciplinary reports prior to detention hearings, and will notify the contracting agency if the child is injured or ill and requires medical attention. Measurable Outcomes: Detention will provide safety for the community as well as aid in reducing recidivism. (2) Victoria County Juvenile Board will provide room and board, supervision on a twenty-four hour per day, seven days per week basis, (but shall not pay for emergency examination, treatment or hospitalization outside the facility) and a program of education and recreation to each child placed within the facility. (3) Calhoun County Juvenile Board agrees to pay Victoria County Juvenile Services Department the sum of $80.00 per day for each child placed within the facility. A child placed in detention before midnight on any one day will be considered under this contract as having been in custody the entire day for billing purposes. victoria County Juvenile Services Department will periodically bill _Calhoun County for use of the detention facility. Each billing shall contain both the name of the children) and the number of days for which payment is requested. The sum shall be paid to Victoria County Juvenile Services Department, 97 Foster Field Drive, Victoria, Texas 77905, within twenty (20) days of receipt of billing. (4) If in the sole discretion of the Victoria County Juvenile Services Department's Chief Juvenile Probation Officer or her designee, (hereafter called Administrator) there is a need for emergency examination, treatment, and/or hospitalization for a child placed in the facility by Calhoun County Juvenile Board, the Administrator is authorized to secure such examination, treatment or hospitalization at the expense of Calhoun County Juvenile Probation Department and to request that Victoria be billed for the same. Calhoun County Juvenile Department staff or its representatives shall be responsible to transport the child to receive services unless it is an emergency. Calhoun County Juvenile Board agrees to pay for said services and to indemnify and hold harmless Victoria County and/or the Victoria County Juvenile Board, its representatives, agents and employees for any liability for charges for medical treatment, examination, and/or hospitalization. The Administrator shall notify Calhoun County Juvenile Board of such emergency treatment as soon as reasonable practical. ../ DETENTION CONTRACT (4) Fxiar to transporting the child to the facility for placement, the official authorizing placement shall call the facility to insure that space is available. The detention needs of Victoria County shall take precedence over those of contract jurisdictions and placement of children from contract jurisdictions may be denied if there is no available space in the sole discretion of the Administrator. (6) Calhoun County Juvenile Probation Department shall be placed therein under a proper order of the juvenile court and the Administrator will be furnished a copy within twenty-four hours or one working day of the child's admission to detention. (?) Each child placed therein shall be required to follow the rules and regulations of the facility as fixed and determined by the Administrator and his staff. (8) Victoria County Juvenile Board has resolved to operated the detention facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore will not accept from contracting jurisdictions children whose detention would prevent the facility from complying with the Juvenile Justice and Delinquency Prevent Act. Section 223(a)(12)(A) provides that "juveniles who are charged with or have committed offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of valid court orders, or such non -offenders as dependent or neglected children, shall not be placed in secure detention facilitie or secure correctional facilties." In no event will the Victoria County Juvenile Board be under any obligation to accept a child who is deemed inappropriate. (9) If a child is accepted from Calhoun County and such child thereafter is found to be, in the sole judgment of the Administrator, mentally unfit, dangerous or unmanageable, or whose mental and physical health/condition might endanger the other occupants of the facility, then in the Adminstrator's sole judgment, upon such determination and notification by the Administrator to the Calhoun County Juvenile Judge or Probation Office, a Juvenile Probation Officer or Deputy Sheriff of that jurisdiction shall immediately and forthwith remove such child from the detention facility. Notice of such removal will be given to Calhoun County for the juvenile to be removed from the Victoria County Detention Center within four. (4) hours, when notified that the facility is overcrowed or the juvenile has become unmanageable. Children who are intoxicated or in need of immediate medical attention will not be accepted under any circumstances without having been seen, treated and released by a medical professional. (10) Victoria County Juvenile Board agrees that the facility will accept any child qualified hereunder, without regard to such child's religion, race, creed, color, sex, or national origin. (11) Calhoun County Juvenile Probation Department agrees to provide the Victoria County Juvenile Services Department the names of all persons authorized by them to visit children placed in the facility. Visitors must be jointly approved by the child's caseworker and Administrator. 561 4 DETENTION CONTRACT (12) Calhoun County Juvenile Probation Department shall assure that a representative of that department visits each child placed in the facility a minimum of three (3) times per week. Two of these visits may be by telephone, but at least one visit per week shall be in person at the Victoria County Juvenile Detention Center. The contracting department shall report all significant incidents regarding a child's medical, psychological history and needs, as well as a profile of the child's behavior during the admission process or within twenty -four (24) hours. Further, the Administrator shall be informed of the status of the child while in detention and shall be informed of all court dates and times so appropriate arrangements can be made. (13) Calhoun County shall assume financial responsibility for damage or loss of property at the facility due to the action of a child placed in the facility by Calhoun County. Reimbursement for said damage or loss will be paid within thirty (30) days of notification by the facility. (14) It is understood and agreed by the parties hereto that children placed in the facility under the proper order of the Juvenile Court of Calhoun County shall be maintained therein except that the staff of the contracting jurisdiction may take the children under supervision from the facility to court hearings, counseling sessions, medical/dental appointments or other places as determined by contracting jurisdiction. The staff of the contracting jurisdiction will be required to give adequate warning as to when the child will be removed, expected return time, and will sign a temporary release form. (15)It is further understood and agreed by the parties hereto that children placed in the facility shall be removed therefrom by Calhoun County Juvenile Probation Department, its agents, servants, or employees at the expiration of detention order under which the child is being detained unless a new Order has been issued authorizing the continued detention, and a copy of such Order, duly certified by the Clerk of the Court, has been delivered to the facility. A copy of the Order issued pursuant to waiver shall be furnished promptly to the facility. (16) It is further understood and agreed by the parties hereto that children placed in the facility shall not be removed prior to the expiration of the Court Order except by a Probation Officer of the contracting jurisdiction or as provided in paragraph (8) above, without delivery of an Order for Release signed by the Judge of the Juvenile Court of Calhoun County. (17)It is further understood and agreed that nothing in this contract shall construe to permit Calhoun County Juvenile Probation Department, its agents, servants, or employees in any way to manage, control, direct, or instruct Victoria or Victoria County Juvenile Board, its servants or employees in any manner respecting any of their work, duties or functions pertaining to the maintenance and cooperation of the facilties. 0 • ZE DETENTION CONTRACT • 11. TERMINATION The term of this contract shall be for a period of one year from the effective date and it shall be renewed and deemed renewed annually thereafter in the event either party hereto gives the required notice; however, if Victoria County fails to achieve the objectives outlined in I (1), or if either party hereto feels in its judgment that the contract cannot be successfully continued, and desires to terminate this contract, then the party so desiring to terminate may do so by notifying the other party in writing, by certified mail or personal delivery to its principal office, of its intention to terminate the contract thirty (30) calendar days from the date of Notice to Terminate is received by the other party. At 12:00 midnight thirty (30) days after the receipt of Notice to Terminate either party, this contract shall terminate, become null and void and be of no further force or effort. On or before the termination date, Calhoun Cou Juvenile Board shall remove all children from their jurisdiction currently in the facility. I11. DEFAULT (1) In the event of a default of the Victoria County Board, the Calhoun County Juvenile Board may cancel or suspend the contract and the Victoria County Juvenile Board shall be entitled to recovery for all services provided prior to the cancellation date or shall repay any funds advanced for services not yet rendered. (2) In the event of a default on the part of Calhoun County Juvenile Board, Victoria County Juvenile Board may cancel or suspend this contract and Victoria County Juvenile Board shall be entitled to recovery for all services provided prior to the cancellation date and shall repay any funds advanced for any services not yet rendered. Is 563 DETENTION CONTRACT IV. MISCELLANEOUS PROVISIONS (1) Calhoun County hereby certifies that funds are available for the current fiscal year for payments anticipated under the terms and conditions of this agreement. (2) Victoria County and/or all subcontractors shall provide certification of eligibility to receive state funds as required by Texas Family Code Section 231.006. (3) With respect to any contracts between Victoria County and any subcontractor, the 1997 State Financial Assistance Contracts will be adhered to: All subcontractors shall be required to adhere to all applicable state and federal laws and regulations pertinent to the subcontractor's provision of services. All subcontractors will account separately for the receipt and expenditure of any and all state funds received from Victoria County. All subcontractors receiving any funds under this contract shall retain all applicable records for a minimum of three years or until any pending audits and all questions arising therefrom have been resolved. Victoria County shall conduct regular financial and programmatic monitoring of all service provider subcontractors to ensure performances of and compliance with contractual provisions between Victoria County and any subcontractor. (4) This Contract and Agreement this date executed is made by and between the parties hereto that the above and foregoing Contract, is a Contract providing for the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision any payment for such care by Calhoun County for such children placed in the facility by Judge of Calhoun County having juvenile jurisdiction. • i 864 DETENTION CONTRACT • Executed this the _day of all purposes. 19_, to be effective 19_, each copy hereof shall be considered an original copy for Chairman Victoria County Juvenile Board Chief Juvenile Probation Officer Victoria County Juvenile Services Department Victoria County Judge • Chairman Chief venile Probation Officer Calhoun County Juvenile Board Calho n County Juvenile Services Department 0 7 DETENTION CONTRACT Calhoun COUNTY COMMISSIONERS COURT Commission r, Precinct I Commissioner, Precinct 2 Commissioner, Precinct 3 Commissioner, Precinct 4 VICTORIA COUNTY COMMISSIONERS COURT Helen R. Walker County Judge Chris Rivera Commissioner, Precinct I Jerry Nobles Commissioner, Precinct 2 John J. Hammack Commissioner, Precinct 3 Rex L. Easley Commissioner, Precinct 4 Is 0 0 M • • VICTORIA — CONTRACT FOR RESIDENTIAL SERVICES—JWENILE A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to approve the Contract with Victoria County for Residential Services for Juveniles, and authorize the County Judge to sign same. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. IN THE STATE OF TEXAS COUNTY OF VICTORIA CONTRACT FOR RESIDENTIAL SERVICES This agreement is made on this the I st day of January 1997, by and between VICTORIA COUNTY and Calhoun County, a political subdivision of the state of Texas, hereinafter referred to as ("CONTRACTOR"). WHEREAS, VICTORIA COUNTY operates the Victoria County Juvenile Detention Center ("DETENTION CENTER") and has contracted with other various probation departments for the housing of juveniles; and WHEREAS, the DETENTION CENTER has been duly inspected and certified as being suitable for the detention of juveniles by the Victoria County Juvenile Board. NOW, THEREFORE, the parties agree as follows: ARTICLE I 1.01 PURPOSE: The purpose of the Contract is to provide housing in the DETENTION CENTER for juveniles from the County of CONTRACTOR, that have been adjudicated delinquent and placed on probation, and are court ordered as a condition of probation to be placed in the Post -Adjudication Placement Alternative Program, 1.02 The goals, outputs, and measurable outcomes directly related to program objectives are: GOALS: For youths placed in the post -adjudication, long-term residential program to successfully complete the program by gaining insight into why they commit criminal acts and help them devise alternatives to this type of behavior. OUTPUTS: Youths will learn how to express insight into the cause of their illegal/antisocial behavior and into the self-destructive aspects of such behavior. Juveniles will participate in all programs of the facility as well as educational classes on a daily basis. Group and individual counseling will be utilized to help the juvenile achieve and maintain a level three on the point/level system. Upon successful completion of the program, the juvenile will be released being able to verbalize a plan of their own for being a responsible, law abiding citizen. MEASURABLE OUTCOMES: The program will reduce, if not eliminate, the actions which lead to the juvenile committing criminal acts which harm others or which destroy property. ARTICLE H 0 2.01 TERM: The term of this contract is for a period commencing on the I st day of January, 1997 and terminating on the 31 st day of December, 1997. 2.02 TERMINATION: This contract may be terminated without cause by either party upon thirty (30) calendar days written notice to the other party, This contract may also be terminated immediately for cause if CONTRACTOR fails to provide proper documentation or otherwise breaches the covenants and agreements contained herein. CONTRACTOR shall remove, on or before the termination date, all juveniles placed by CONTRACTOR in the DETENTION CENTER. ARTICLE III 3.01 FACILITIES: VICTORIA COUNTY agrees to provide those juveniles housed in the DETENTION CENTER, room, board, and 24 hour daily supervision and approved educational program, recreational facilities, and counseling. Such detention space and service shall be provided by VICTORIA COUNTY at the request of CONTRACTOR. Such space, however, will be provided by VICTORIA COUNTY to CONTRACTOR on a space available basis, (as determined by VICTORIA COUNTY.) • 3.02 MEDICAL: In the event the parent of any juvenile and/or such juvenile medical insurance does not cover the cost of medical care, emergency examinations, treatments and/or hospitalization, CONTRACTOR agrees to be responsible for payment. VICTORIA COUNTY will notify CONTRACTOR of any medical emergency or condition requiring medical care within one regular working day of its occurrence. ARTICLE IV 4.01 FEES: For services rendered under this Agreement, CONTRACTOR shall pay the sum of EIGHTY-THREE ($83.00) DOLLARS per day per child for each day the CONTRACTOR has juveniles in the DETENTION CENTER. Charges will include the day of admittance, regardless of hour of admittance, plus the number of days until released, including day of release, regardless of hour. 4.02 BILLING: VICTORIA COUNTY agrees to furnish CONTRACTOR an itemized bill, which shall include the daily charges specified above and all reimbursable expenses incurred by VICTORIA COUNTY for juveniles of CONTRACTOR through the date of the bill. Billings shall be made to CONTRACTOR at the address of Calhoun or such address requested in writing by CONTRACTOR 4.03 PAYMENT: Payment shall be made monthly within twenty (20) days after billing by VICTORIA COUNTY. Payment shall be made to: Victoria County Juvenile Services Department 97 Foster Field Drive Victoria Texas 77905 :•• ARTICLE V •5.01 CONDITIONS FOR PLACEMENT: When a juvenile is transported to the DETENTION CENTER, the officer effectuating the transfer should have the following with him: 1) Two copies of the signed Disposition Order with the conditions ordering the child into placement; and 2) A copy of the written notification from CONTRACTOR to child's parents advising of his or her whereabouts. 5.02 RELEASE: Juveniles placed in Post -Adjudication care in the facilities shall be released at the time specified by the Court Order issued by the Judge of the Juvenile Court of CONTRACTOR, and at such time, CONTRACTOR shall, at its expense, remove such Juveniles from the facility. 5.03 CHARGES FOR TRANSPORTATION: Should a juvenile in Post -Adjudication care not be removed by CONTRACTOR, its agents, servants, or employees as noted in above section 5.02 by 12:00 noon of the last day of placement, VICTORIA COUNTY will immediately deliver the Juvenile to the Juvenile Court or a person authorized by the CONTRACTOR to receive Juveniles. CONTRACTOR shall be assessed a traveling charge to be determined by VICTORIA COUNTY. 5.04 ORDERS OF RELEASE: Juveniles placed in the DETENTION CENTER shall not be removed prior to the dates set forth in the Court Order except to the Probation Officer or as allowed in Section 5.05, without delivery of Order for Release signed by the Judge of the Juvenile Court of CONTRACTOR. In the event said Juvenile is not removed by the CONTRACTOR, VICTORIA isCOUNTY is hereby authorized to immediately deliver the juvenile to the CONTRACTOR or person authorized by the CONTRACTOR to receive Juveniles. CONTRACTOR shall be charged for same in accordance with Section 5.03 above. 5.05 EXAMINATIONS: If a Juvenile is placed in the DETENTION CENTER, and if found, in the sole judgment of VICTORIA COUNTY, to be mentally or physically unfit, dangerous and/or unmanageable or such juvenile's mental or physical condition would or might endanger that juvenile or other occupants of the DETENTION CENTER, then VICTORIA COUNTY will immediately give notice to a person or persons authorized by CONTRACTOR to remove the juvenile, and said juvenile shall be removed by an authorized person promptly, but in no event later than twelve (12) hours after notification. In the event saidjuvenile is not removed, VICTORIA COUNTY is authorized by CONTRACTOR to remove juvenile. CONTRACTOR shall be charged for same in accordance with Section 5.03. 5.06 ACCEPTANCE: VICTORIA COUNTY agrees that the DETENTION CENTER will accept anyjuvenile qualified hereunder, without regard to such juvenile's religion, race, sex, creed, color, or national origin. ARTICLE VI 6.01 OPERATION: Nothing in this contract shall be construed to permit CONTRACTOR, its agents, servants, or employees in any way to manage, control, direct or instruct VICTORIA COUNTY, its servants or employees in any manner respecting any of their work, duties or functions pertaining to • the maintenance and operation of the DETENTION CENTER. 3 4 � 1 ARTICLE VII 7.01 INSURANCE: CONTRACTOR shall, at its sole expense, procure and maintain throughout the • term of this agreement, a policy or policies of insurance covering, among other matters that CONTRACTOR shall desire, any and all damages and/or claims that might arise out of the detention of juveniles placed by CONTRACTOR in the DETENTION CENTER. Such insurance shall include, but not be limited to, breach of confidentiality, 7.02 CONFIDENTIALITY AND INDEMNIFICATION: In consideration of VICTORIA COUNTY agreeing to provide access to information or records pertaining to a juvenile placed in the DETENTION CENTER by CONTRACTOR, CONTRACTOR agrees to indemnify and hold harmless VICTORIA COUNTY, and or its officials, agents and employees for any damages and/or claims, including but not limited to attomey's fees incurred in the event that any breach of confidentiality occurs as a result of VICTORIA COUNTY providing the information or records to CONTRACTOR: ARTICLE VIII 8.01 Victoria County and/or all subcontractors shall provide certification of eligibility to receive state funds as required by Texas Family Code Section 231.006. 8.02 With respect to any contracts between Victoria County and any subcontractor, the 1997 State Financial Assistance Contracts will be adhered to: All subcontractors shall be required to adhere to all applicable state and federal laws and regulations pertinent to the subcontractor's provision of services. • All subcontractors will account separately for the receipt and expenditure of any and all state funds received from Victoria County. All subcontractors receiving any funds under this contract shall retain all applicable records for a minimum of three years or until any pending audits and all questions arising therefrom have been resolved. Victoria County shall conduct regular financial and programmatic monitoring of all service provider subcontractors to ensure performances of and compliance with contractual provisions between Victoria County and any subcontractor. ARTICLE IX 9.01 ENTIRE AGREEMENT: This agreement supersedes any and all other Agreements, either oral Of in writing, between the parties hereto with respect to the subject matter of this Agreement. 0 • ARTICLE X 10.01 APPLICABILITY: This Agreement shall inure solely to the benefit of the parties hereto and not to any third party recipients or supplier of services. ARTICLE XI 11.01 ASSIGNABILITY: This Agreement is not assignable. ARTICLE XII 12.01 ATTORNEY'S FEES: If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees in addition to any other relief to which he may be entitled. ARTICLE XIII 13.01 GOVERNING LAW: The validity of this Agreement and of any of its terms or provisions, as well as the rights and duties of the parties hereunder, shall be governed by the law of the State of Texas, and venue shall like exclusively in Victoria County, Texas. ARTICLE XIV • 14.01 AMENDMENT: This Agreement may be amended by the mutual agreement of the parties hereto in writing to be attached to and incorporated into this Agreement. ARTICLE XV 15.01 LEGAL CONSTRUCTION: In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any request, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 0 Executed this the day of 19_, to be effective 19. each copy hereof shall be considered an original copy for all purposes. Chairman Victoria County Juvenile Board Victoria County Judge Chairman Calhoun Co. Juvenile Board Chief Juvenile Probation Officer Victoria County Juvenile Services Department L Chief &venile Probation Officer lhoun Co. Juvenile Services Dept. • 8 72 Calhoun COUNTY COMMISSIONERS COURT VICTORIA COUNTY COMMISSIONERS COURT i • Conttnissioner, recinct I r-� Commissioner, Precinct 3 ommissioner, Precinct 4 1 �J Helen R. Walker County Judge Chris Rivera Commissioner, Precinct I Jerry Nobles Commissioner, Precinct 2 John J. Hammack Connnissioner, Precinct 3 Rex L. Easley Commissioner, Precinct 4 The Justice of the peace, Pct. 44 presented her reprot for 11Qril and May, 1997, the Tax Assessor-Colloector and the District Clerk presented their reVorts for April, 1997 and • reading and verifyying same, a Mot-1-on was made by Commissioner Jurek and seconded by Commi_ss9_oner Floyd that said reVorts be approved. Cotnmiss,.otters Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. 873 ACCOUNTS ALLOWED - COUNTY A Claim for advance travel to attend Texas Floodplain Management Assoc. conference for Cissy Bonuz for $370.00 was presented for payment. A Motion was made by Judge Hartzog, and seconded by Commissioner Jurek to apVrove said claim. Judge Hartzog, Commissioners Jurek, Finster, and Floyd all voted in favor. Commissioner Belk voted against. THE COURT RECESSED UNTIL JUNE 13, 1997. REGULAR JUNE TERM THE STATE OF TEXAS S COUNTY OF CALHOUN S HELD JUNE 13, 1997 BE IT REMEMBERED, that on this the 13th day of June, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BIDS AND PROPOSALS - FIRE TRUCK CHASSIS FOR PORT O'CONNOR A Motion was made by Commissioner Finster and seconded by Commissioner Floyd follow the recommendation of Edward Lambright, Fire Chief of Port O'Connor Fire Dept. to award the bid for a 1998 fire truck chassis to Mile -Hi "T" Fire Equipment, Inc. (aka Smeal Fire Apparatus Company) as they were the low bidder to meet the specifications in the amount of $138,976.00 F.O.B. Port O'Connor, Texas. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor (Bids in June 9,1997 Minutes). A Motion was made by Judge Hartzog and seconded by Commissioner Floyd to authorize Commissioner Finster to sign the contract on behalf of Calhoun County. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. • • Of 0 Port O'Connor Vol. Fire Dept. P. O. Box 732 Port O'Connor, Texas 77982 l-Ionoxabl e Kenneth Finster, Sir, After reviewing the bids for the fire truck for Port O'Connor I find that Guadalupe Fire and Safety Equip. Inc. has three exceptions to their specifications. E. One's bid has seven exceptions to specifications. Bid number one is within 401000 G.V.W. Bid number two is for a 1997 with a 35,000 G.V.W. chassis. Mile -Hi "T" Fire Equipment Inc. is within my specifications with no exceptions taken minor clarification have been noted. I encourage you to accept the Mile -Hi "T" bid that is within the specifications. Edward Lambright Fire Chief A motion was made by Commissioner Finster and seconded by Commissioner Jurek to enter into the following Environmental Public Health Services Agreement between Victoria City -County Health Dept. and Calhoun County, to be effective July 1, 1997. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. 875 THE STATE OF TEXAS COUNTY OF VICTORIA AND CALHOUN COUNTY HEALTH DEPARTMENT The Victoria City -County Health Department agrees to provide Environmental Public Health Services to the Calhoun County Health Department to include, but not limited to, the services of: Food Establishment Inspec- tion; County Septic Tank Order; and Public Health - Related Complaints. In executing the services, the Victoria City - County Health Department acts as the agent for the Calhoun County Health Department. The Calhoun county Health Department shall assume all questions of liabil- ity in regard to these services. The Calhoun county Health Department shall reim- burse the Victoria City -County Health Department at a fee of Fifty Four Hundred Dollars ($S,40O.00) per month due and payable, in advance, on the first (1st) day of each month. - % Beginning19 7 ( This agreement shallbe valid for six (6) months/at which time it may be extended by mutual agreement of both parties. Either party may terminate this agreement with seven (7) days written notice. SIGNED the day of 199,Z VIc IA COUNTY 4A6' Helen R. Walker Count Judge Leroy Bell Cer, Prect. 3 ommi sinn L�LaQiT t) 4,4 Kenneth Finster Commissioner, Prect. 4 GPD PACKAGE TREATMENT PLANT FOR 1996 TCDP WASTEWATER IMPROVEMENTS PROJECT CRESTVIEW ESTATES SUBDIVISION A Motion was made by Commissioner Finster and seconded by Judge Hartzog to consider the purchase of a slightly used 30,000 GPD package treatment plant as an urgent public necessity; to declare it an emergency and a single source item, and that we modify the contract with the purchase of the re -activated treatment plant at a savings of about $40,000.00. Also to authorize Commissioner Finster to execute the contract. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. COUNTY CLERK - DISTRICT CLERK - J P 45 - SHERIFF MONTHLY REPORTS The County Clerk, District Clerk, Justice of the Peace, Pat. # 5 and the Sheriff presented their monthly reports for May, 1997 and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Commissioner Floyd that said reports be accepted. Commissioners Jurek, Floyd, Belk, Finster and Judge Hartzog all voted in favor. A Motion was made by Judge Hartzog, and seconded by Commissioner Floyd that the following Budget Amendments be approved. Judge Hartzog, Commissioners Floyd, Jurek, Belk and Finster all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: LVyu'i�tyl C C1 ! Y/(a'Y1 a ) YVuNLe (Department making this request) Date: (. JL, `f7 I request an amendment to the __Ag T] __ budget for the (year) following line items in my department: Amendment GL Account # Account Name Amount Reason 1111111M1ry1111 111111111111111111 11111141r11111 1111YY1111111111111 �l-�iS C�5- 33e tc�,ti�.Q-I�a2�mZctiv�aG4 i�caca Oxr, k t 1At "--c-- • Cl CS iv j20 '�rav�Q �_tL��0 1SCC ( t �tcttie�. �Xev�� • �11�'ncL�rt� cthrv(�� ?SFC 1 - ----+ Net change in total budget for this department is: $ c Other remarks/justification: _ I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained_ Signature of official/department head: r- / Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Deeartm` e7nt ma ing this request) Date: _ _4 l I request an amendment to the ['191 budget for the year following line items in my department: GL-Account,#- Cl-40--oti- 5.11E Amendment Account Name Amount --- ---------------------------- 40 Net cbange in total budget for this department is: . Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): C 0 0 BUDGET AMENDMENT REQUEST To: Calhoun County commissioners' court From: '�X�J vt(JV (Department making this request) Date: (9-11 -C,I I request an amendment to the ICll/ budget for the year following line items in my department: Amendment GL Account # Account Name Amount 01-55)R-65,11 AaIIIL111u �I IsS Net change in to for this department is: Other remarks/justification: Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: P,k") (Department making this request) Date: (, __ I ! C' - I request an amendment to the C) C budget for the year following line items in my department: GL-Account-#_ 01-wao - G 15�i U1 uo.)z-615B Net change in to for this departm �Ac_co_u_n_t 11Nam_e--1 other remarks/justification: Amendment Amount Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From: I Q R (Department making Department / this request) lg Date: I C1 ! rrrr,, i request an amendment to the ( 111 budget for the year following line items in my department: Amendment Account Name Amount Reason GL Account_ # ___-____ ___ • Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until commissioners' Court approval is obtained. Signature of official/department head: Date of commissioners' court approval: Date posted to General Ledger account(s): 1� u 6{ Y 6 � II BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 1(Department making this request) Date: ,n; n I request an amendment to the i• budget for the year following line items in my department: Amendment GL Account # Account Name -- Amount-- ---- --Reason -- ------ _ (0 i Net change in total budget for this department is: $ L Other remarks/justification: I understand that my budget cannot be amende4ias requested until Commissioners' Court approval is obtained. / / signature of official/department head:r':Y Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • i ACCOUNTS ALLOWED - COUNTY Claims totaling $431,505,52 were presented by the County Treasurer and after reading a verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said claims be approved for payments. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. A claim for membership in Sam's Club was presented from the Calhoun County Health Dept. by the County Treasurer. A Motion was made by Judge Hartzog and seconded by Commissioner Jurek that the Invoice in the amount of $25.00 be approved for Membership into Sam's Club. Judge Hartzog, Commissioners Jurek, Belk, voted in favor. Floyd and Finste r all ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,640.48 for Hospital Indigent Healthcare were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by Commissioner Floyd that said claims be approved for payment. Judge Hartzog, Commissioners Floyd, Belk, Finster and Jurek all voted in favor. COUNTY TREASURER'S MONTHLY REPORT The County Treasurer presented her monthly report for May, and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Commissioner Floyd that said report be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. Judge Hartzog thanked the Sheriff and his personnel for all the help they provided the City of Port Lavaca when the recent shooting occurred. THE COURT ADJOURNED. :88 SPECIAL JUNE TERM HELD JUNE 30, 2997 THE STATE OF TEXAS S 9 COUNTY OF CALHOUN § BE IT REMEMBERED, that on this the 30th day of June, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 10:00 A.M., a Special Term of the Commissioners, Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. Judge Hartzog asked for a moment of silence in memory of the one year anniversary of the death of Commissioner Stanley Mikula. APPROVAL OF MINUTES A Motion was made by Commissioner Finster and seconded by Commissioner Jurek that the minutes of the Aril 14, 30th, May 12th, 16th and 30th be approved. Commissioners Finster, Jurek, Floyd, Belk and Judge Hartzog all voted in favor. Howard G. Hartzog, County Judge Leroy Be , Commissioner, Pct 1 Franklin Jurek Commissioner, Pct. 2 H. F oy Commissioner, Pct. 3 Kenneth Finster Commissioner, Pct. 4 Marlene Pau County Clerk BIDS AND PROPOSALS - PACKAGE TREATMENT PLANT 1996 TCDP WASTEWATER IMPROVEMENTS PROJECT - CRESTVIEW SUBDIVISION The following bids for Package Treatment Plant were received (Crestview Subdivision). The engineers will look at them and return with their recommendation. 0 • ME GAnORD INVESTMENT 1183 Aunw. e, Re 100 Houston. Texas 77043 Pmt Office Box 79266 Houston. Texas 77279.9266 Phone281i548-3060 Fax 28 U548-2566 June 28, 1997 MR. BEN COMISKEY - COUNTY AUDITOR CALHOUN COUNTY, TEXAS 211 S. ANN ST. PORT LAVACA, TEXAS 77979 RE: 30,000 G.P.D. PACKAGE TREATMENT PLANT 1996 T.C.D.P. WASTE WATER IMPROVEMENT PROJECT - CRESTVIEW ESTATES SUB DIVISION T.C.D.P. CONTRACT 716141 BID DATE: JUNE 30, 1997, AT 10:00 AM Dear Mr. Comiskey, Enclosed is our bid proposal for the afore mentioned project. This bid proposal is qualified as follows; " Our pricing does not include taxes and/or permits, if applicable. " Access to the site for heavy equipment is guaranteed, by the owner. * "Start up" of the equipment, after it is installed by others, is our responsibility. • All rotating equipment is warranted as new for a period of (1) one year from date of shipment. If the County so desires, we can offer this equipment as is, where is, for a total amount of $35,430.00. Quoted prices are good until August 1, 1997. Should you have any questions regarding this proposal, do not hesitate to contact me at Vo-ur earliest convenience. T ank((Y��ou • .tt/ukl� 06/25/97 15:12 FAX 5125524506 TESTENCEER Calhoun County 1996 TCDP Program Waeltewater Improvements Project '7rertview Estates Subdivision BID FORM PROJECT: 30,000 GPD PACKAGE TREATMENT PLAINT 1996 TCDP WASTEWATER IMPROVEMENTS PR0IECT CRESTVIEW ESTATES SUBDIVISION TCDP Contract No. 716141 LOCATION OF HID: CALHOUN COUNTY COMMISSIONERS' C+JURT 211 S. ANN ST., PORT LAVACA, TEXAS 77 )79 DATE & TIME OF BID: JUNE 30. 1997, AT 10:00 A.M. TO: MR. BEN COMISKEY, COUNTY AUDITOR CALHOUN COUNTY, TEXAS 1. Pursuant to and in compliance with the Invitation to Bid and the equipment specifications dated June 13, 1997, prepared by TESTENGEER, INC. relating to t ne above referenced project, the undersigned, hereby proposes and agrees to furnish the ar.uipment as specified in strict accordance with the specifications, and addenda thereto, for the':'ollowing in, of money: BID ITEM A: One (1) each, 30,000 GPD package treat¢,ant plant, including all necessary equipment required for operati u as described in the specifications; all process piping (including valves), scum and sludge collection mechanism, air supply and distribution system, chlorination mechanism, and any accessory equipment included as a part of the specification, delivered to the pro'ect site and set on a pad or foundation provided by others: �irry_� 7',ypds,�iy�J D,✓E�.��I.�D �'�,,r�r,3lDf r � 9 2. Receipt of the following addenda is acknowledged: No. Dated No. Dated No. Dated 3. Bidder agrees that the Owner has the right to accept or reje r all bids and to w$.ve any and all informalities. � 0 Q 003 Title Seal if Bidder is a Corporation Y�rG�� & 57 1!5 %r Company TE87ENGEAR. INC _ 2 OF 3 EMINEERING AND TECHNICAL SERVICES • •s Calhoun. County 1996 TCDP Program Woetewater Improvements Project 'restview Estates Subdivision 0 BID FORM PROJECT: so,000 OPD PACKAGE TREATMENT PLA14T 19%TCDP WASTEWATER IMPROVEMENTS PRO, FECT CRESTVIEW ESTATES SU13DIVMO?, TCDP Contract No, 716141 LOCATION OF BID: CALHOUN COt^.TPY COMMISSIONERS' CC URT 211 S. ANN ST., PORT LAVACA, TEXAS 77<:79 DATE & TDW OF BIDi JUNE 30,1997, AT 10:00 A.M. TO: MR. BEN COMISKEY, COUNTY AUDITOR CALHOUN COUNTY, TEXAS 1. Pursuant to and in compliance with the Invitation to Bid and thm. equipment specifications dated June 13, 1997, prepared by TESTENGFAR INC. relating to C:s above referenced project, the undersigned, hereby proposes and agrees to [umiAh the equipment as specified in strict accordance with the specifications, and addenda thereto, for the )Qowing sum of money: BD7ITEM A: One (1) each, 30,000 GPD package treatment plant, including all necessary equipment required for operati<ni as described in the specifications; all process piping (including c elves), scam and ehrdgm collection mechanism, air supply and distribution system, chlorination mechanism, and any accessory equipment included an a part of the spad6cation, delivered to the pmj<,ct site and met on a pad or foundation provided by others: li 7 9 DOLLAW 2. Receipt of the foUawing addenda is acknowledged: No. Dated No. Dated No. Dated 3. Bidder agrees that the Owner has the right to accept or rejerr any or all bids and to waive any and all informalities. Respectfully submitte,(d/, By Signature Nf< Title Seal if Bidder is a corporationfrf1 Company M SOUTH TEXAS WASTEWATER TREAT MENT Aulharized JET Distrilmtor - Home and Commercial - Engineering Servicas PO Dos 1284 13 ame. Taxis 78006. 210.249-8098 or I.800-86-WASTE Page I of PROPOSAL 26 June 1997 1996 TCDP Crestview Subdivision Sewer System Improvements Calhoun County Courthouse 211 S. Ann St. Port Lavaca, Texas 77979 Re: 30,000 gpd Series 3000 Jet Plant A JET SERIES 3000 (30,000 GPD) WASTEWATER TREATMENT PLANT [EQUIPMENT ONLY] The estimate breakdown includes: Jet 30,000 gpd package plant: Castings (44 castings) Delivery(to South Tx) Crane to unload tank castings Basic Equipment Package Stand-by Equipment Grating and Hardware Freight charges from factory Complete Plant ---Tanks and Equipment $ 62,109,00 Cost per gallon per day = $2.07 Sales Tax on material and labor As appi. Aerated Sludge Holding Tanks and Equipment: Tanks (4 castings) 3,000.00 Equipment (2,000.00) Chlorinator and chlorine contact chamber 2,500.00 Total $ 67,609.00 First year service contract(negotiable) 2,840.00 *This Cost estimate does not include: 1. Meter Loops or Electrical Supply • 2. Rock removal if required during installation 3. Any haul, off of construction spoilage except from tank hole 4. Any additional costs caused by acts of nature Im 5. Any installation of sewage system prior to lift station • 6. Fees paid to TNRCC for permits 7. County Permit Fee if required 8. Site clearing/clean-up prior to construction 9. Design or Engineering fees 10. Slab to install plant • 9 Nn 2 "0 'b June 1997 11. Installation of plant and equipment 1 - YEAR LIMITED WARRANTY South Texas Wastewater Treatment warrants all new wastewater treatment equipment installed against detective materials and workmanship under normal service, for one year commencing upon date of original installation. To make a claim under this warranty, you shall notify South Texas Wastewater Treatment at 210-249-8098 or P.O. Box 1284, Boerne, TX 78006. The warranty does not cover equipment that has been (1) damaged due to disassembly by unqualified persons, improper use or misuse, or lightning, (2) subjected to external damage, (3) damage due to improper or altered wiring or overload protection of, (4) damage by failure to follow the suggestions outlined in the Owner's Manual. The warranty applies only to the equipment furnished be South Texas Wastewater Treatment and dons not include any of the external wiring, plumbing drainage, or anv other part of the system not installed by South Texas Wastewater Treatment. South Texas Wastewater Treatment shalt not he held responsible for any damages caused by detective components or materials, or for loss incurred because of interruption of service, or anv other special, consequential, of incidental damages or expenses arising from the manuthcture, sale, use or misuse of installed equipment. This warranty program is in lieu of all other express warranties, and warranty implied by law, including implied warranties or merchantability or fitness for a particular purpose(if applicable), is in effect only for the one-year warranty period specified above. The Company reserves the right to revise, change or modify the construction and design of other systems and of any component part or parts thereof, without incurring any obligation to make such changes or modifications in present equipment. This warranty gives von specific legal rights. and you may also have outer rights -depending on state laws. This offer is good for 90 days and may be renewable. Pogo ) N; I990 TCO➢Cm m 261w a IW7 Payment Schedule: 1) Initial Draw Covers Cost of Plant Equipment which must be paid in advance with order for Manufacturer to begin fabrication. 2) Final payment when all equipment has been delivered Final payment will be due upon completion of work and acceptance by client. &+ �, A'�� O David Graham, Owner We accept this proposal. Please fine the attached check for the initial draw in the amount of $32,000.00 in favor of South Texas Wastewater Treatment. This will allow the fabrication of tanks.and the plant equipment for delivery. Calvert Concrete estimates a 3 month lead time to complete all of the 44 castings for this plant. We would estimate a total of eight months for completion once contract is negotiated. We can provide Engineering and Design as part of this offering. Expect a minimum of six month for TNRCC to approve application. Construction cannot begin until application is approved by TNRCC. Final payment will be due prior to shipment. Dated; Signature of Owner/Agent Attachments: 1. Plant Specifications PUBLIC HEARING TO AMEND 1997 CALHOUN COUNTY BUDGET -The Judge announced the public hearing was opened. There was no one in attendance for the hearing. 0 .•i A Motion was made by Commissioner Floyd and seconded byp Commissioner Belk that Budget Amendments 1 through 11 be approved. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. A Motion was made by Commissioner Finster and seconded by Commissioner Floyd that Budget Amendment # 12 be approved. Commissioners Finster, Floyd, Jurek and Judge Hartzog all voted in favor. Commissioner Belk abstained from voting. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �U-0, (Department making this request) Date: 6 — i & I request an amendment to the 199 t budget for the year following line items in my department: GL Account # Amendment Account Name Amount ------------------ ------------- Net change in total budget for this department is: Other remarks/justification: I Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court,approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: UA-0L ' (Department making'this request) Date: 6 13 I J 1 request an amendment to the budget for the year following line items in my department: GL Account_#_ Account Name --qA 1 ' , Net change in total budget for this department is: Other remarks/justification: Amendment Amount ------------- — 4-3 — Reason V — ho, 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ILt1 1 L,. t (Department making this request) Date: _��_C� I request an, amendment to the budget for the year following line items in my department: Amendment GL Account Account -------Name Amount Reason 1 f 'w%(1P 4 j Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): pe-�/dt COUNTY OF VICTORIA HELEN R. WALKER RECEIVED COUNTY3uDGE May 23,1997 MAY 2 8 1997 III Hon. Howard G. Hartzog, Calhoun County Howard Cl. Hartzog Hon. Ben E. Prause, DeWitt County Calhoun County Judge Hon. Harrison Stafford 11, Jackson County Gentlemen: Last June I wrote each of you the enclosed letter. At that time I was unaware that your counties weren't being billed for the additional salaries paid during 1995-96. The breakdown sheet shows amounts actually paid during the past two years. Realizing that those budgets are closed, I would request that if any of you have any available funds to pay any part of the 1996 salary and benefits which were paid by Victoria County, it would be greatly appreciated. Sincerely ours, va,e_� lklen R. Walker County Judge hrw County Courthouse 115 N. Bridge, Room 127 Victoria, TX 77901 !t 1995 0.00T IIP124.44+ 9)O57.24- 2)067.20T 2)067.20+M Sr I] ) 37 1 •04+ 9)264.00- 2)107•04T 2)107.04+n 4)174.24TM i512) 575,4558 FAX (512) 573-7585 i • COUNTY OF VICTORIA W RI WALKER UMYlUDG£ June 24, 1996 Hon. Ben E. Prause Dewitt County Judge 307 N. Gonzales St. (� Cuero, Texas 77954 Dear Judge Prause: When funding for Doctor Pattie Dodson's salary changed from State payroll - paid to Texas Department of Health grant - paid, participants of the Crossroads Public Health District agreed to provide fringe benefits. Victoria County agreed to fund 5o% or fringe, with 50% funded equally by t Calhoun, Dewitt, and Jackson counties. When Doctor Dodson retired, each of the four counties agreed qor e, to fund an additional $10,000 ($7,500 salary/$2,500.00 fringe) to provide a more competitive salary. hxrs 1 am requesting that each County allocate in their 1997 Health Department Budget, the necessary funds to pay the above commitment (see Exhibit ] (Dr. Benson Salary/Fringe Breakdown] for amount needed.) At the time this occurred, you were asked to fund this additional salary and fringe equally ( 4 way split) rather than by population, as there are services that currently cost Victoria County LOCAL dollars and are provided to your County at little or no cost. Some of these services are funded by Texas Department of Health contracts, but require local funding for salary, fringe, administrations, space rent, utilities, etc. L T.B. Control 2. HIV Services 3. STD Services 4. Assistance with local Budgets, TDH Audits, TDH Grant preparation, TDH Grant tracking and reporting, and ADP consultation. 5. In-service training expenses 6. Occasional back-up for staff on vacation or sick leave. 7. Long Distance telephone expense for Health Department Director. Please let me know if additional information is needed or you wish to discuss this request further. Sincerely yours, gdv_�/ LZ Victoria County Judge cc: Ken Lemke, Assistant Director Victoria Health Department County Conrlhnwr 115 N, Bridge, Room 127 Yrrnrio, rX 77901 (512) 575.453R FAX r512) 573-0585 r 419995 Salary Fringe EXHIBIT I VICTORIA CITY COUNTY HEALTH DEPARTMENT DR. BENSON - SALARY/FRINGE BREAKDOWN GRANT $68,124.00 10,881.36 / 6 = 1,813.56 1996 GRANT Salary $68,124.00 Fringe 10.858.77 / 6 =1,809.80 1997 GRANT Salary $68,124.00 Fringe 10,928.24 / 6 = 1,821.37 FOUR COUNTIES $30,000.00 / 4 = 724352/4 • F" 7,500.00 �►� �C3�3°1a`" =1,810.88 = 3.624.44 Total 11,124.44 FOUR COUNTIES $30,900.00 / 4 = 7,344.96 / 4 7,725.00Llk 4i 9 =1.836.24 = 3,646.04 Total $11,371.04 FOUR COUNTIES $31,827.00/4 = 7,956.75 7,491.04 / 4 = 1,872.76 — 63. 94.09 Total $11,650.88 0 NMI 0 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: Cq (� h tl (Depa tment making this request) Date: I request an amendment to the 1010 budget for the year following line items in my department: GL-Account-#- 01 l�`(-�r�IQ-5t01 Amendment Account Name Amount ----- —-------- "is , Net change in total budget for this department is: other remarks/justification: q Reason ------------------- I understand that my budget cannot be amended as requested u_nftiI Commissioners' Court approval is obtained. l 1 Signature of official/department head: (J/, Date of Commissioners' Court approval: Date posted to General Ledger account(s): IIUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: CXOc (Department making this request) Date: 6 6- 1_I I request an amendment to the 19 1 budget for the year following line items in my department: Amendment GL Account # Account Name Amount o�-o�_to��a 3 Net change in total budget for this department is: Other remarks/justification: _-_- Reason a I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 0. • 0 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: f (Department making this request) Date: 5 — aI _ q I I request an amendment to the 1J budget for the year following line items in my department: Amendment GL Account # Account Name Amount ------------- -------- — ----- — -------------- 01-).0a-s-1601 U+Q e 4- q/ 0 r _ od5-51� I �.�n vuAt� tQ papaw y o� Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: a^, Date posted to General Ledger account(s): DUDGET AMENDMENT REQUEST � • To: Calhoun llCounty Commissioners' Court From: `(i 1 °(Department making this request) Date: to —a(4 q 1 I request an amendment to the budget for the year following line items in my department: GL_Account ,# Account- Name--- Q� 41 Net change in total budget for this department is: Other remarks/justification: Amendment Amount .SCE Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 9�� I Ill. SOD48T AMEND1iEN'P R8(iU881 Ah To% Calhoun County Commissioners' Court Fromi (Department making this request) Date$ 1 g 19R �_ ✓1 I request an amendment to the R 1 budget for the year, following line items in my department: Amendment OL AccountAccountName__ Amount o[ yo 05 (OaQl Pea _-- 1100~gib__ i 0 Not Change in total budget -9 for this department in: $ c2aoo. ------- mc�l-out 1, other remarks/justification:106 6Qut, Jai Do0GA"ae. rLon- t o "I ouh, )� �Ot". uca u- i o f I understand that my budget cannot be amended as requested until Commissioners' court approval is obtained. Signature of official/department heads Date of Commissioners' Court approvals Data posted to General Ledger a000unt(s)s 901 CJ To: Calhoun County Commissioners' Court From: ) r 8 j — �t_3St ri3at1_!=C ac ,V+ LI ( epartment making this request) Date: � 1-1 _q i I request an amendment to the — budget for the year following line items in my department: Amendment GL Account # Account Name Amount �toao- C1io1 nI - In, n--�Cao q Reason J` �tAf1 CN,.,Mr Z M (' 4 L'w ��C� '1�9aAA•� 0 Net change in total budget for this department is: other remarks/justification: 0 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head:��-wh�pj Date of Commissioners' Court approval: Date posted to General Ledger account(s): C`le:.La • 11 BUDGET AMENDMENT REQUEST 10 To: CalhoKJW County Commissioners' Court From: Ag (Department'making this request) Date: 6'o2�J�� I request an amendment to the budget for the year following line items in my department: Amendment GL Account # Account Name Amount Reason ---^-^------- ------------------------------- ------------------- 1l of^c�oao- q� 5 - �. Net change in total budget for this department is: other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. •Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 903 BUDGET AMENDMENT REQUES� To: Calhoun County Commissioners, Court From: J-u j, \ /► A I PJ (Department making this request) Date: j9_ 3 1 ^C 1 I request an amendment to the M 7 budget for the year following line items in my department: GL Account g 7—Bsao - 1 % u- iJ-us��-(�5a5 ___Account Name Net change in total budget for this department is: Other remarks/justification: Amendment Amount 50 0 06 l c� ou0 IO�ooO Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners- Court approval: Date posted to General Ledger account(s): • • - 904 0-11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: CCb`� — Irla Y I2 i 120. • ( epartment making this request) Date: l9 - 13 - q " I request an amendment to the (year) budget for the following line items in my department: Amendment GL Account # Account Name Amount Y, I, ijl0r!(7!1 Net change in total budget for this department is: Other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • BIDS AND PROPOSALS - After reviewing the bids shown above, the engineers recommended the bid be awarded to Gaylord Investment in the amount of $39,120.00. A Motion was made by Commissioner Finster and seconded by Commissioner Belk to award the bid to Gaylord Investment, who was low and was recommended by the engineers. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. 905 ALAMO BEACH PROJECT — REPORT FROM GOLDEN CRESCENT The Court heard the report from Golden Crescent on the Alamo Beach Project. A motion was made by Commissioner Belk and seconded by Commissioner Floyd to authorize the County Judge to sign the certificate of substantial completion, indicating it is substantially complete with • the exception of the punch list which is attached and to release 1/2 of the retainage. Commissioners Belk, Floyd, Finster, Jurek and Judge Hartzog all voted in favor. CERTIFICATE OF SUBSTANTIAL COMPLETION PROJECT ..19.9.5..TGDP.. SEEKER.. XNPROVEMENT PROJECT DATE OF ISSUANCE .. JUNE 25, 1997 .............................................................................. OWNER.....CALHO.UN..CQ..WTX............................................................................:.. OWNER's Contract No. 115 l.Q9................ CONTRACTOR PTICON- INC. ENGINEER ....... TESTENGEER, INC. ................. This Certificate of Substantial Completion applies to all Work under the Contract Documents or to the following specified parts thereof: • TO..... CAPffQ", COUNTY.................................................................................... OWNER AndTo ...... UTICON r.. INC?................................................................................... CONTRACTOR The Work to which this Certificate applies has been inspected by authorized representatives of OWNER, CONTRACTOR and ENGINEER, and that Work is hereby declared to be substantially complete in accordance with the Contract Documents on ... JU?E—19A_.. 1 7................. DATE OF SUBSTANTIAL COMPLETION A tentative list of items to be completed or corrected is attached hereto: This list may not be all-inclusive, and the • failure to include an item in it does not alter the responsibility of CONTRACTOR to complete all the Work in accordance with the Contract Documents. The items in the tentative list shall be completed or corrected by CONTRACTOR within 30 days of the above date of Substantial Completion. EJCDC No. 19104-D (1990 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America. 906 O 14 From the date of Substantial Completion the responsibilities between OWNER and CONTRACTOR for security, operation, safety, maintenance, heat, utilities, insurance and warranties and guarantees shall be as follows: RESPONSIBILITIES: •OWNER: of S. C. WCID No 1); operation, safety, maintenance of system CONTRACTOR: complete items of Runch list; safety and maintenance of trench backfills The following documents are attached to and made a part of this Certificate: Punch list dated June 19, 1997 (For items to be attached see definition of Substantial Completion: as supplemented and other specifically noted conditions precedent to achieving Substantial Completion as required by Contract Documents.) This certificate does not constitute an acceptance of Work not in accordance with the Contract Documents nor is it a release of CONTRACTOR's obligation to complete the Work in accordance with the Contract Documents. Executed by ENGINEER on ...June.. 2 .... ,,,., , 19 97. .TXSTF,.NGr*RR,.. NC. ....................................... ENGINEER By................................. (Authorized Signature) CONTRACTOR accepts this Certificate of Substantial Completion on ...................... . 19 ..... UTICON, INC. ................. ............... ....................................... CONTRACTOR OWNER accepts this Certificate of Subs' CALI 0 ....................................... .................... . 19 ..... ....................... ature) 907 1995 TCDP Sewer improvements Prai Oct Community of Alamo Roach, Ttxa!a TCDP Contract No. 71510E walk-Thru Inspection 0-19.97 Attendees: Testengeer, Inc.: Jody Weaver Calhoun County: Commissioner Leroy Belk Contractor. Ben Gonzales, BENCO; Pete Black, SENCO South Central WCID No. 1: Max Matthews The following is a tentative list of items to be completed or corrected on the above referenced Project as determined during this walk-thm inspection. I. One of the lift station pumps keeps turning on and immediately shutting off again_ Contact the pump maijufacturer for input and correct the problem. Submit written report of pump nnanufadumel (Pat I§radley) final inspection of the lift station as embly. 2. Flush all lines. 3. install deanout toot and cover at all desnout locations. 4. A spot check of the slope of the private service lines was performed at three locations, Musgrave, Rogers, and Jones. Two of these locations, Pogers and Jones, showed excessive slope in the service line. Contractor is to check the slope on all service Ones, and those that exosed 3M per 100' shall be reinstalled at the pmpe • 25' per 100'. Engineer will make a fins( Inspection of these lines to assure compiiance. 5. Perform all deenup operations in private yards. 6. Complete cleanup operations in alleys, reblading where tractor.uts are significanL Grade to drain as is practicable. 7. Provide documentation that the following concems/complaints h::ve been resolved: a) invoices from GBRA for EMERGENCY CALL -OUT tc repair broken water lines. 5/20197: $157.00; 6111/97: $115.00; 6/12197: $215.00 b) Invoice for water leak repair from Donnie Marek c) Water leak complaint from Barbara Tipton d) Mrs. Morris electrical service cut e) Tony Urbidk electrical service art f) Paul Gary trees disturbed MEMORIAL MEDICAL CENTER - ANESTHESIA MACHINE A Motion was made by Commissioner Finster and seconded by Commissioner Floyd to declare the Ohmeda anesthesia machine for Memorial Medical Center as a single source item and authorize the purchase of same. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. DECLARE ITEMS SURPLUS -MEMORIAL MEDICAL CENTER - SHERIFF A Motion was made by Commissioner Finster and seconded by Commsissioner Floyd to declare the following items as surplus: Three (3) table top copiers -Xerox 5018, 5012 1012 Emergency lights and car cages in Sheriff's Dept. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. CAPITAL PROJECT FUND - CRESTVIEW SEWER PLANT A Motion was made by Commissioner Finster and seconded by Commissioner Jurek to authorize the General Fund to loan $50,000.00 to the Capital Project Fund/Crestview Sewer Plant. Commissioners Finster, Jurek, Belk, Floyd and Judge Hartzog all voted in favor. 0 0 rM PORT O•CONNOR - TRAFFIC FLOW PATTERN FOR JULY 4TH A Motion was made by Commissioner Finster and seconded by Judge Hartzog to adopt a Temporary Traffic Flow pattern and Traffic Control for July 4 celebration in Port O'Connor on July 5th. Commissioners Finster, Belk, Floyd, Jurek, Belk and Judge Hartzog all voted in favor. tj Washington Blvd J JZM may® O PARK AVE k ?— (FRONT BEACH ROAD) ONE WAY TRAFFIC !� `b AM aid Crafts Dlap(ay �,impUskk�� va Q1 fJ� 7 t i Z ..., x ,� o x m to rt'� a z C �Zw�i 3�� 3� p4ma�1" O ' �til�r� iA �=me� Jr .. Ci ttla� ,O�® �m mm��a�m {i C XZ 3 a =0 � � O M N 19 La Ifi a W M1 I N ti I11 J C A M V m . LL7 i .-I H MAIN STREET 9 0 0 A Motion was made by Commissioner Jurek and seconded by Commissioner Floyd to release securities held by the Federal Reserve Bank Dallas to the First National Bank in Port Lavaca. Commissioners Jurek, Floyd, Finster, Belk and Judge Hartzog all voted in favor. HOWARD G. HARTZOG County Judge Calhoun County June 27, 1997 Federal Reserve Bank of Dallas ATTN: Safekeeping Department P.O. Box 655906 Dallas TX 75265-5609 Release: #K1NP This is your written authorization to release the pledge securities on the attached listing totaling $15,800,000.00. Should you require further information, please contact my office. Hartzog Calhoun County Judge HGH:sr 211 South Ann Street • Port Lavaca, Texas 77979 • (512) 5534600 • FAX (512) 553.4603 911 6- 25-1997 12 : 54Pt1 FROM P. 2 I N V E S 1 M E N T S t: C U R I T Y DE T A I. L L I S T I N G O F S E C U R FIRST NATIONAL BANK Report Date - June 2 Interest. Maturity/ Par/OriginAl TYPe CUStp Description Rate_ !wa- Dat Prim i AGCY 313400TVS FEDERAL HOME LO S.c+000 0112112000 : Ov ,000 .t 0 AGCY 313400ZY2 FEDERAL. HOME LO 6.1900 01/21/2004 "?Oo 000,00 AGCY '11140007) FEDERAt. HOME LO 7.9800 09/08/2004 200,000.00 `_ AaCY..313586K65 FEDERAL NAIL.110 8,3500 11/10/1999 300,000.00 AGCY GOVT 912.827VW9 U.S. TREASURY N 8.1250 02/15/1998200,000.00 . _GQYT . 912627WWS U...S--TREASURY . N 8 .8750..1 IZ15/_1998 205�00 GOVT GOVT 932827C67 U.S. TREASURY N 7.1250 10/15/V44f> 5(10,000-00 _._SaOVT 91282ZC67 U.5- TREASURY N 7,12$0, 10/15/199e 200.000.C)0 GOVT 912827F98 U.S. TREASURY N 6.3750 07/1.5/3999 1,00U.()0O.00 GOVT 912827H21 U.S. TREASURY N 6,0000 10/15/1999 500,000.00 _-GOVT 912827_K43.U..S.__TREASURY. N. 5.5000 04/16/2000. . 300,000.00 GOVT 912827LA3 U.S. TREASURY N 5.7500 08/15/2003 1,000,000.00 GOUT 912827G55 U.S. TREASURY N 6.3750 08/15/200a 1,000,000.00 GOVT-.912B27.f147 U.S_ TREASURY .N 5.7.500.10/31/1997 1,000,000.00 `f yWVT 912827J45 U.S. TREASURY N 5.6250 01/31/1998 1,Q00,000.00 GOVT 912827K35 U.S. TRFASURY;N 5.1250'03/31/1998 1,000,000.00 .s;OYT. 912827J45 U.S. TREASVRY N 5.6250.01/31/1998 1.,000,000.00 GOVT 912827L67 U.S. TREASURY N 5.7500 07/31/1998 �1000.000.00 C00,000.00 GOVT 912827P48 U.S. TREASURY N 5.8750 03/31/1999QV.T .912827Y89 U_5_ TREASURY.N 6.0000 OS/15/1999 GOUT 912827W24 V.S.. TREASURY N 5.6250 11/30/2000 1,000,000.00 COW 912827Z96 U.S. TREASURY N 5.8750 11/15/1999 1,000,000.00 Subtotal -pledge code 11 CALHOUN COUNTY COMMISSI.ONER'S COURT 0 91.2 SHARRON MAREK CALHOUN COUNTY TREASURER COURTHOUSE, 211 S. ANN PORT LAVACA, TEXAS 77979 June 11, 1997 Federal Reserve Bank of Dallas ATTN: Safekeeping Department P.O. Box 655906 Dallas, TX 75265-5609 Release: #K1NP This is your written authorization to release the following pledged security. $200,000.00 Federal National Mortgage Association 7.65% due 4-29-2004 Cusip #31359CAR6 Should you require further information, please contact Try office. Sincerely, (� Sharron Marek Calhoun County Treasurer C 91.3 CORRECTION WARRANTY DEED-CALHOUN COUNTY PROPERTY A Motion was made by Judge Hartzog and seconded by Commissioner Jurek to approve the following Correction Deed. Judge Hartzog, Commissioners Jurek, Belk, Floyd and Finster all voted in favor. CORRECTION WARRANTY DEED • THE STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF CALHOUN § WHEREAS, ROGER GALVAN, TY ZELLER, and FRANK O. REYES, as Grantors, did on or about the 30th day of December, 1993, execute and 'deliver to the COUNTY OF CALHOUN, as Grantee, for the consideration therein mentioned, a conveyance of certain lands situated in Calhoun County, Texas, and hereinafter more particularly described, which said conveyance is recorded in Volume 147, Page 734 of the Official Records of Calhoun County, Texas; and WHEREAS, in said conveyance, the property description of • the Block number was inadvertently stated as Block Two (2) and should have been stated as Block Forty -Two (42), and in order to clear the chain of title and to prevent difficulties hereafter, it is expedient to correct said error by the filing of this Correction Deed: NOW, THEREFORE, the undersigned, ROGER GALVAN, TY ZELLER, and FRANK O. REYES, as Grantors, and Calhoun County, Texas, acting by and through its duly authorized County Judge and County Clerk pursuant to a Resolution of the Commissioners Court of Calhoun County, Texas approving the acceptance of this Correction Warranty Deed dated June 30, 1997, in consideration of the premises and of the mutual benefits to be derived by all parties in correcting this mistake, hereby GRANT, BARGAIN SELL and CONVEY, unto the said • COUNTY OF CALHOUN, whose mailing address is 202 S. Ann, Port Lavaca, Texas 77979, its successors and assigns, forever, all their l File # Vol Page OQ493Ea5 1 a3 194 914 interest in and to the following tract or parcel of land situated in Calhoun County, Texas, to -wit: Lot Three (3) Block Forty -Two (42), Port Lavaca, Original Townsite, more commonly known as 215 S. Benevides, Port Lavaca, Texas 77979 together with all improvements. SUBJECT TO all easements, restrictions and reservations appearing of record affecting the above described property. TO HAVE AND TO HOLD the above described premises together with all and singular the rights and appurtenances thereto in anywise belonging unto the COUNTY OF CALHOUN, its successors and assigns, forever, and we, ROGER GALVAN, TY ZELLER, and FRANK O. REYES, do hereby bind ourselves, our heirs, legatees, devisees and assigns, to WARRANT AND FOREVER DEFEND all and singular the said premises unto the said Grantee, its successors and assigns, against every person whomsoever lawfully claiming, or to claim the same or any part thereof. This is a Correction Deed, given and accepted as such, in substitution for such earlier deed of December 30, 1993, and it shall be effectual as of and retroactive to such date, and it is expressly understood and agreed that all of the terms, covenants and conditions of such earlier deed are hereby incorporated in this Correction Deed by reference and made a part hereof for any and all purposes, to be binding upon the parties hereto as more fully set out in such earlier deed of December 30, 1993, as recorded in Volume 147, Page 734 of the Official Records of Calhoun County, Texas. 0 2 Fi le it vol F�'a e 00X+9365 16M 3 1 5 915 To be effective as of THE STATE OF TEXAS § g COUNTY OF g day of rs fi: RACMEL R. MUNOZ W COW S= BORES OaDber 3,1997 THE STATE OF TEXAS § § COUNTY OF CRL bVA..) § GRANTEE: THE COUNTY OF_ CALHOj;Ui TEXAS Um This i strument was acknowle dged before — 9 1 1997, by ROGER GALVAN. Not y c 'n and r the State of Texas me on the This instrument was acknowledged before me on the -'19 day of 1997, by TY Z--E}}--L--LER. Notary Public in and f r the State of Texas 3 gaAp.x PA7RIClA KOENNING �-i!'V:•� MY CCMh4SSiCN F.%PIRES File # 004.9365 183 is 916 0 THE STATE OF TEXAS § l § COUNTY OF \�W�tJ § This instrument was acknowledged before me on the c ">' day of -Su 1¢, , 1997, by FRANK O. REYES. IYHEpM�S— NOlarp PUN Publ'H;, S�e Of Taxes State of Texas 2001 THE STATE OF TEXAS § COUNTY OF l ti k�tl -tGyi: vl § -.This instrument was acknowledged before me on the day of 1997, by HOWARD HARTZOG, acting in his official Capacity as Judge of Calhoun County. Calhoun County Clerk y: Marlene Paul 4 File # Vol Page 0049 36 5 183 197 917 This Dwat t has bm received bf this Office for but4ieg iota the Official Puhlse hcsdL Re do hady snnr the r de at disc ieiute de to Raft, Geed, Calm, See m Witimai 060 Filed for Record in: CALHOUN EXAS MARLENETp�UL COUNTY CLERK On: Jun 30,1997 at 11:48A Receipt Number — 2222 By, Shirley Foester WiMPAY File # Vol 00Z+9365 18m PUBLIC HEARING WAS CLOSED BY JUDGE HARTZOG AT 11.05 A.M. ACCOUNTS ALLOWED - COUNTY Claims totaling $438,002.74 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Judge Hartzog that said claims be approved for payment. Judge Hartzog, Commissioners Floyd, Jurek, Belk and Finster all voted in favor. ACCOUNTS•ALLOWED - HOSPITAL Claims totaling $699,003.91 for the Hospital and $57,680.98 for the Hospital Indigent Healthcare for a total of $756,684.89 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Jurek and seconded by Judge Hartzog that said claims be approved for payment. Judge Hartzog, Commissioners Jurek, Belk, Floyd, and Finster all voted in favor. 0 MOO • A Motion was made by Commissioner Floyd and seconded by Judge Hartzog that the following Budget Amendment be approved. Commissioners Floyd, Belk, Finster, Jurek and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: C —�=�--� (Department making this request) Date: 6-��'CII I request an amendment to the budget for the year following line items in my department: GL-Account-#- • �l=i5o5-y`�o�i Amendment Account Name Amount- - ----'--------'-- 2�Lh.U&'ttvv-� kj" Q- roco ) 13a Net change in total budget for this department is: other remarks/justification: E Reason ------------------- I understand that my budget cannot be amended as requested until commissioners' court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 919 gDDpBT AMBDiDffiEDiT RBQDSST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 2 request an amendment to the budget for the year following line items in my department: Amendment OL Aacouat - -- A000unt Name -- Amount --- -------Reason ----------- - ------ - ------ C l iS-Ic6 i3d, �I10 561 L J Net change in total budget for this department is: ---- other remarks/justification: z understand that my budget cannot be amended as requested until Commissioners) Court approval is obtained. n Signature of official/department head: Date of Commissionary' court approval: ^ • Date posted to General Ledger account(s): 920 BUDGET AMENAMENT REQUEST 0 To: Calhoun County Commissioners' Court From: Co�,,�. Cw—� (Department making this request) Date: (9 -1) -cI I I request an amendment to the IC I I budget for the year following line items in my department: GL_Account_g_ O Ji �o- C9 LW +__Account Name Net change in total budget for this department is: other remarks/justification: Amendment Amount_ _ Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 321 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: " CC-S - CJ - �� (Department making this request) Date: ( _1 r1 _fI-1 I request an amendment to the }r_ -7`budget for the yearT__ following line items in my department: Amendment GL Account-#- -------- Account Name Amount ------------------ ------- C,I-1C��' J Net change in total budget for this department is: Other remarks/justification: -Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): i 922 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ia;� *J C •(q,,rI) (Department making this request) Date: I —3v —9 1 I request an amendment to the budget for the year following line items in my department: Amendment GL Account Account Name Amount ___Reason 01-do�5-(0 �� J 01-, eah-rtQ�( i IVIA Net change in total budget for this department is: ----------- other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 923 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: hu�Ac� ,l (Departmentmaking gis request) Date: � —a (A -9-7 I request an amendment to the Abudget for the year following line items in my department: Amendment GL Account Account Name Amount Net change in total budget for this department is: other remarks/justification: Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 924 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: (Department making this request) Date: 4 YL . I request an amendment to the 9 budget for the year following line items in my department: Amendment GL -Account -if- --- Account Name Amount---- --- 013o-os 5iso Ett&t� _ �000.'°O of 30-05 ba)o Te4a.AWC &J Jt.C.tm 4-zoo. ' Reason Net change in total budget for this department is: $ O — Other remarks/justification's ,/ L to nQn I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: 0 Date posted to General Ledger account(s): .•r BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 19 A tact. (D partment making this request) Date: (_(�-q 7 I request an amendment to the fl l budget for the year following line items in my department: GL-Acc0unt-#- Q_-_q��^5 7��1 CjAIi Amendment Account Name Amount U-% �I#ic�._ Lk[.A44,c; C Net change in total budget for this department is: Other remarks/justification: 0 Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account (s): 926 BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners' Court From:-M—'—�As� fyl (Depakme t maki g this request) Date: n- )v -CI 1 I request an amendment to the '.r17 budget for the year following line items in my department: Amendment GL -Account -#----Account-Name --- --- Amount --Reason --------------------------- IV r �t��s 5)0� •�.�,_ may__ --1 Net change in total budget for this department is: S 4 ------------- other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County CommiSalaners' Court Y, From: VW (D@n GV\ 'fYA(NA(3,Ot!Y(kWk (Department making this request) Date: (,� 1a�L lq7 1 request an amendment to the -An]--- budget for the (year) following line items in my department: GL Account ii Di-�5- 05- 6-52D 01. 45.05 - 6420 Account Lame ,�Il �n5— o�anre.k Net change in total budget for this department is: Other remarks/justification: Amendment Amount 111r'Y111Y111vt <40.oa y-0.00 Reason 1�1'Yn1�r �^YU�YC nh'Y'Y Y�1 Yr oN n.1 Yh^�Y^N Ili -9 d i9F 1 understand that my budget cannot be amended as requested until i:ommissiuners' Court approval i=_ obtained. Signature of official/department head: 4J n� / Date of Commissioners' Court approval: Date posteo to tieneral Leager account(s): i i i �BU?GET AIIENUMENT IMQUES11 To: Calhoun County Commissioners' Court From: �I�IEi Y7 .(Department making this request) Date: � b 7AI I request an amendment to the I� `/7 budget for the year following line items in my department: Amendment GL Account ---Account .Fame -Amount - Reason i 0 0441 ✓1'Jr56 F 57.0� _ mac• . lini.�,�,n5 1��. �_�'�`/ T Net change in total budget for this department ist other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. C� Signature of official/department head: i..- Date of Commissioners' Court approval: 3 Date posted to General Ledger account(s): 9 929 i BUDGET AMENDMENT REQUEST To: Calhoun �co/funty Commissioners' Court From: i u l ! '. �a f1(Depirtment JAAg this request) Date: (a_3o,-ct j tt I request an amendment to the t�l� budget for the year following line items in my department: Amendment GL Account Account Name Amount -- --Reason 01-4510 -6 307 �i.��c�ri- 6)C-64)c 1�1. .� qI Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 930 • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: LCl I� (A4lC�c� �i2,tl (Department making this request) Date: I request an amendment to the budget for the year following line items in my department: of -a000 - GL-Account-# -JA� LC(S --- Account -Name Net change in total budget for this department is: other remarks/justification: Amendment Amount Reason r---� ----- ------------------- I-r l I understand that my budget cannot be amended as requested until Commissioners' Court approval is obta signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 931 11 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: — (Department making this request) Date: �-- 3--1_�" I I request an amendment to the I(�1 1 budget for the year following line items in my department: Amendment GL Account # Account Name Amount C Net change in total budget for this department is: other remarks/justification: Reason • I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: • Date of Commissioners' Court approval: Date posted to General Ledger account(s): 932 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: &Ajt�,' j5j&V - LO 6't" ' (Department making this request) Date: 6 —Q :�—q I I request an amendment to the 1�CC 11 budget for the year following line items in my department: GL_ACCOUnt 1i`_ 03 _q GCO 91�8 'ZX -9 yno A103 0 Amendment Account Name Amount Reason Net change in total budget for this department is: other remarks/justification: I (� a I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 933 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: P�C,Lc, cr- 7 (Department making this request) Date: 6- ZO - Y % I request an amendment to the budget for the year following line items in my department: Amendment GL Account ---Account Name - -Amount---- ----- Reason ------------- ---------------- 4L 7 4� erg -Sz-0 ��k�fc y�uT of r"cNelT! 00 / Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: "J �.,�C.. Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 0 • 934 BUDGET AMENDMtNt' REQUEST,I To., Calhoun County Commissioners' Court From! / (Department making'' Lhis -request) A Dates ' . 1 request; an amendment- Lo: the le, �' ? budget for the (yearf following line items in my department.- A --- Accuunt-Name tVat change in total budget for this department is: other remarks/Justification: ,. Amendment Amount I understand that my budyet cannoL• be amended Commissioners' Court approval is obLaisied. I Signature of official/department head.., Date of Commissiunyrs' Court approvals. DaL•e posted to,General Ledgek,account(s): --Reason------ requested until p DONATION TO CALNOUN COUNTY A Motion was made by Judge Hartzog and seconded by Judge Hartzov to allow the county to accept a donation of $50.00 for Animal Control Dept. Judge Hartzog, Commissioners Finster, Floyd, Belk and Jurek all voted in favor. THE COURT ADJOURNED. F 935 SPECIAL JULY TERM THE STATE OF TEXAS S COUNTY OF CALHOUN S HELD JULY 8, 1997 BE IT REMEMBERED, that on this the 8th day of July, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. The Court met to consider the Budget for 1998. Members of the audience were Juaneice Madden, Arlene Marshall, and Charlynn Finn. The Court heard members of the Library Board and their requests. The Court went through the projected Budget for 1998. THE COURT RECESSED AT NOON 0 40 936 0 SPECIAL JUlY TERM THE STATE OF TEXAS S S COUNTY OF CALHOUN § HELD JULY 9, 1997 BE IT REMEMBERED, that on this the 9th day of July, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: The Court continued with the Budget workshop for 1998 Budget. Pam Martin Hartgrove, District Clerk, Sharron Marek, County Treasurer, Stephanie Smith, Election Administrator, Tammy Hernandez with Crime Victim's Assistance, Marlene Paul, County Clerk, Annette Baker, Tax Assessor -Collector and Rhonda Symonds, the Animal Control officer appeared to discuss their Budget for 1996. THE COURT RECESSED AT 2:30 P.M. i 937 SPECIAL JULY TERM THE STATE OF TEXAS $ S COUNTY OF CALHOUN § HELD JULY 10, 1997 BE.IT REMEMBERED, that on this the loth day of July, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Special Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 H. Floyd Commissioner,Pct.3 2 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: The Court continued work on the 1998 Budget. George Fred Rhodes appeared for the Historical Commission to discuss their Budget. Jack Whitlow, Criminal District Attorney, Juvenile Probation Officer, George Fred Rhodes. for the Historical Commission and Museum Budgets, Wesley Abraham and Dr. Paul Bunnell appeared to discuss the budget for the Parks Dept., particularly improvements and new.ball parks. Billy Ray Zwerschke appeared to discuss the Budget of Emergency Management and Flood Control Administration. THE COURT ADJOURNED. J �' 0 • 0 REGULAR JULY TERM THE STATE OF TEXAS 5 5 COUNTY OF CALHOUN S HELD JULY 14, 1997 BE IT REMEMBERED, that on this the 14th day of July, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commi.ssioner,Pct.l Commissioner,Pct.2 Cbmmissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BUDGET WORKSHOP CONTINUED The Court continued with the Budget Workshop for 1998. Sheriff B. B. Browning discussed his proposed Budget for 1998. County Court At -Law Judge Michael Fricke, and Maintenance Supervisor Charles Crober'.also discussed their budgets. RICK JAHN - CALHOUN COUNTY EXTENSION AGENT - AG Rick Jahn was introduced to the Court. A Motion was made by Judge Hartzog and seconded by Commissioner Finster to employ Rick Jahn as the new Calhoun County Extension Agent - AG effective August 15th at the current salary for the position. Judge Hartzog, Commissioners Finster, Jurek, Belk and Floyd all voted in favor. BIDS AND PROPOSALS - INSURANCE POLICIES FOR CALHOUN COUNTY The following proposals were received for various Insurance Policies. They will be studied and will be awarded Tuesday, July 15th. 939 PROPOSAL ANNUAL PREMIUM 1) COMMERCIAL PROPERTY $ 57,405.00 2) COMMERCIAL LIABILITY $ 13,868.00 3) COMMERCIAL CRIME $ 301.00 4) BOILER AND MACHINERY $ 1,636.00 5) FLEET $ 59,173.00 6) CONTRACTOR'S EQUIPMENT FLOATER $ 4,450.00 NAME: Anco-GSM Insurance Agency ADDRESS: 106 S. Commercial #5 CITY, STATE, ZIP: P( PHONE NUMBER: 512-5! AUTHORIZED SIGNATURE: TITLE: Admin. Man4 DATE: 7/14/97 V 3-YEAR PREMIUM $ ** Property quoted with $1000 deductible. Optional deductible of $2500 would be annual premium of $55,768.00. Property quoted with Zurich Insurance Company (A+XV) - can be written on annual or three year policy subject to annual rerate endorsement. Windstorm quoted with Texas Catastrophe Property Insurance Association without waiving coinsurance on the Courthouse or Memorial MedicalCenter. If coinsurance is waived on these properties, additional premium for $1000 deductible would be $9,776.00; additional premium for $2500 deductible would be $9,522.00. Excess windstorm quoted with Fulcrum Insurance (A-VIII). Windstorm and excess windstorm written on annual policies only. General Liability quoted with Zurich Insurance Company (A+XV) per'bid specs; however General Liability occurence limit can be increased from $100,000 (as requested) to $1,000,000 for no additional premium. Policy can be written on annual or three year policy subject to annual rerate endorsement. Crime, Fleet, and Contractors Equipment quoted with Zurich Insurance Company and can be written on annual or three year policy subject to annual rerate endorsement. Boiler and Machinery quoted with Travelers Insurance (A XV) and can be written on annual or three year policy subject to annual rerate endorsement. • 1) 2) 3) 4) 5) 6) PROPOSAL COMMERCIAL PROPERTY COMMERCIAL LIABILITY COMMERCIAL CRIME BOILER AND MACHINERY FLEET CONTRACTOR'S EQUIPMENT FLOATER ANNUAL PREMIUM $ 46,000.00 $ $ 18,135.00 $ $ 452.00 $ $_ 3,134.00 $ $ 70,669.00 $ $ 3,814.00 $ NAME: HILB, ROGAL, 6 HAMILTON CO. OF VICTORIA ADDRESS: P.O. BOX 3710 CITY, STATE, ZIP:_ VICTORIA, TEXAS 77903- 710 PHONE NUMBER: 552-6522 1 AUTHORIZED SIGNATURE: TITLE VICE PRESIDENT DON HUDSON �E: .1ULY 14, 1997 SEE ATTACHED SUPPLEMENT 3-YEAR PREMIUM 941 BIDS AND PROPOSALS - FUEL BIDS The following bids were received for fuel bids for the period beginning July 16, 1997 and ending August 15, 1997. A Motion was made by Commissioner Jurek and seconded by • Commissioner Finster that the fuel bid be awarded to the low bidder, Diebel Oil Co., Inc. Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. FUEL BID PROPO$AL� IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE = TOTAL GALLONS/MO. / UNLEADED GASOLINE $ (� -- X 3800 = $ �lb PREMIUM UNLEADED GASOLINE $-79 X 4000 = $ DIESEL FUEL (LOW SULFUR) $ la D X 2500 = $��p (��•j TOTAL BID PRICE $ %} THE CONTRACT PERIOD WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING JULY 16, AND ENDING AUGUST 15, 1997. NO PRICE CHANGES WILL BE ALLOWED DURING TH CONTRACT PERIOD. SELLER WILL SUBMIT SEPARATE INVOICES ON EACH PURCHASE TO THE PURCHASING DEPARTMENT. PRICES QUOTED DO NOT INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: TITLE DATE 0 im FUEL BID PROPOSAL IN RESPONSE TO YOUR NOTICE FOR COMPETITIVE BIDS FOR FUEL WE THE UNDERSIGNED PROPOSE TO FURNISH AND DELIVER THE FOLLOWING FUELS TO THE LOCATIONS INDICATED IN THE SPECIFICATIONS. PRICE/GALLON X APPROXIMATE TOTA GALLONS/MO UNLEADED GASOLINE y ` $ a X 3800 - $ ��+ PREMIUM UNLEADED GASOLINE / $ �d,f X 4000 DIESEL FUEL (LOW SULFUR) $ 3 X cl 2500 = $JS • 75 TOTAL BID PRICE $ 503. C THE CONTRACT PERIOD AND ENDING AUGUST WILL BE FOR A ONE MONTH PERIOD ONLY BEGINNING JULY 16, 15, 1997. CT PERIOD. NO PRICE CHANGES WILL BE ALLOWED DURING THE S ER WILL SUBMIT DEPARTMENT. PRICES SEPARATE QUOTED DO INVOICES ON EACH NOT PURCHASE TO THE PURCHASING INCLUDE TAXES. NAME OF BIDDER: ADDRESS CITY, STATE, ZIP PHONE NUMBER AUTHORIZED SIGNATURE: r/'v /l,_. TITLE DATE • APPROVAL OF MINUTES A Motion was made by Commissioner Floyd and seconded by Commissioner Finster that the minutes of the June 9, and 13th, be approved. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. Howard G. Hartzog, County Judge Leroy+ Be , Commissioner, Pct 1 Franklin Jurek Commissioner, Pct. 2 H. F oy Commissioner, Pct. 3 Ye—nneth Finster Commissioner, Pct. 4 Marlene Pau County Clerk BIDS AND PROPOSALS. -.USED PNEUMATIC ROLLER - PCTS. 1 6 4 A Motion was made by Commissioner Finster and seconded by Commissioner Belk to authorize the County Auditor to advertise for bids for one (1) used pneumatic roller for Pct. 1 and 4, with bids to be opened August 11, 1997. Commissioners Finster, Belk, Floyd, Jurek and Judge Hartzog all voted in favor. BIDS AND PROPOSALS - BACKHOE FOR PCT. 1 A Motion was made by Commissioner Belk and seconded by Commissioner Finster to authorize the County Auditor to advertise for bids for a backhoe for Pct. 1, with bids to be opened August 11, 1997. Commissioners Belk, Finster, Floyd, Jurek and Judge Hartzog all voted in favor. A`Motion was made by Judge Hartzog and seconded by Commissioner Floyd to approve the Order of Appointment for Election Judges and alternates and approve the Consolidation of election precincts for Aug. 9, 1997 and November 4, 1997. Judge Hartzog, Commissioners Floyd, Belk, Jurek and Finster all voted in favor. Is 0 944 ORDER OF APPOINTMENT FOR ELECTION JUDGES AND ALTERNATES FOR CONSTITUTIONAL AMENDMENT ELECTIONS The Commissioners Court of Calhoun County do hereby appoint the following election judges and alternate judges for the Constitutional Amendment Elections to be held on Aug. 9, 1997 and Nov. 4, 1997. Precincts Polling Place Election Judges and Altemates • 1,7,9,10,17 COURTHOUSE ANNEX. GLORIA OCHOA, JUDGE 201 W. AUSTIN, PORT LAVACA JOHN OLSON, ALT. 3,4,8 ROOSEVELT ELEM. SCHOOL ISABEL GOSSETT, JUDGE 300 ALCOA DR., PORT LAVACA IRMA CANTU, ALT, 5,6 VFW POST #4403 DORA ADAME, JUDGE HWY.316 AT FM2433, PORT LAVACA ROSE MARIE KNOBLES, ALT. 2,11,12,18 TRAVIS MIDDLE SCHOOL MARY LOUISE PENA, JUDGE 705 N. NUECES, PORT LAVACA ETTA PRIDDY, ALT. 24,25A AMERICAN G.I. FORUM BLDG. ELLIE GARCIA, JUDGE HWY. 87, PORT LAVACA PETRA ZAMBRANO, ALT. 13,19 SALEM LUTHERAN CHURCH JESSIE HOLT, JUDGE 2101 N. VIRGINIA ST., PORT LAVACA KAY FLORES, ALT. 14,20,21 BAUER COMMUNITY CENTER PETE WRIGGE, JUDGE 2300 N. HWY. 35, PORT LAVACA EARL BUTLER, ALT. 15,16 PCT. 2 WHAREHOUSE, SIX MILE MARY BAKER, JUDGE FM1090,(SIX MILE AREA),PORT LAVACA TERESA GAMEZ, ALT, 25,26 HATCH BEND COUNTRY CLUB ROSEMARY BRADLEY, JUDGE BEHIND MEADOWBROOD ADDN. JANET CUSTER, ALT. (OFF HWY.35 SOUTH), PORT LAVACA 22 POINT COMFORT CITY HALL SUE HEFFERNAN, JUDGE 102 JONES ST., POINT COMFORT JULIA GARZA, ALT. 23 OLIVIA COMMUNITY CENTER CAPT. NORMAN BOUCHARD, JDG. COUNTY RD.318(OLIVIA AREA), OLIVIA HOMER RUDDICK, ALT. 27 SEADRIFT CITY HALL KAREN HELMS, JUDGE MAIN AND DALLAS STS., SEADRIFT VI COLIANNI, ALT. 28 PORT O'CONNOR FIRE STATION RAE BETH GIRARD, JUDGE 6TH ST, PORT O'CONNOR PAULINE GONZALES It is hereby directed that this order be filed with the clerk of this court and that a copy be given to the custodian of the election records for said county. The Electi s Administrator is hereby . instructed to send notice of appointment to ea election ' of their appointment. i A CbuntJ(Ardge — l Commissioner, P Commissioner, Pc 2 Commissioner, Pct. 3 4�missioner, Pct. 4 A Motion was made by Judge Hartzoq and seconded by+ Commissioner Floyd to approve the Order of Appointment Of Election Judges and Alternates for a one year term Floydning August 1, 1997: Judge Hartzog, Commissioners Y 1 Belk, Jurek and Finster all voted in favor, ORDER OF APPOINTMENT FOR ELECTION JUDGES AND ALTERNATES The Commissioners Court of Calhoun County do hereby appoint the following election judges and alternate judges for a one year term to begin August 1, 1997. • Precincts Polling Place Election Judges and Alternates Pet. 1 Courthouse Annex Janell Butler, Judge 201 W. Austin Joyce Smith, Alt. Pct, 2 Calhoun Co. Library Mary Louise Pena, Judge 200 W. Mahan Andre Escobedo, Alt. Pct. 3 Roosevelt School Isabel Gossett, Judge 300 Alcoa Dr. Becky Massey, Alt. Pet. 4 Roosevelt School Delia Saenz, Judge 300 Alcoa Dr. Reynaldo Munoz, Alt. Pet. 5 VFW Post #4403 Dora Adame, Judge Hwy, 238 Fern Mickle, Alt. Pct. 6 Pct. 1 Warehouse Johnnie Posival, Judge Magnolia Beach Maureen Webb, Alt. Pct. 7,8,9 Old Jackson Elem. School John E. Paul, Judge • 1420 Jackson St. Brenda Besio, Alt. Pct. 10 Old Wilkens School Gloria Ochoa, Judge 203 W. Alice Wilkens St. John Olson, Alt. Pct. 11,12 Travis Middle School Doyle Huey, Judge 705 N. Nueces Barbara Willoughby, Alt. Pct. 13 Salem Lutheran Church Jessie Holt, Judge 2101 N. Virginia St. Kay Flores, Alt. Pct. 14 Coastal Healthcare Tommie Corbell, Judge 524 Village Rd. Elizabeth Snowdy, Alt. Pct. 15 Knights of Columbus Hall Teresa Gamez, Judge W. Maxwell Ditch Rd. Curtis Trousdale, Alt. Pct. 16 Pct. 2 Warehouse Mary Baker, Judge F.M. 1090, Six Mile Clarice Martin, Alt. • Pct. 17 Senior Citizen's Center Juanita Boyd, Judge 234 E. Main, Side Entrance Jean Boyd, Alt. Pct. 18 CCISD Administration Office Etta Priddy, Judge 525 N. Commerce Maria Sparks, Alt. Pct. 19 Texas Highway Department Lucille Partlow, Judge 2275 N. Hwy, 35 By -Pass Marvin Hilscher, Alt. Pct. 20 First Baptist Church Pete Wrigge, Judge 902 Calhoun St. Earl Butler, Alt. 946 is Pet. 21 Bauer Community Center 2300 N. Hwy. 35 By -Pass Pct. 22 Point Comfort City Hall 102 Jones St. Pct. 23 Olivia Community Center County Rd. 318 Tom Inns, Judge Bruce Inns, Alt. Sue Heffernan, Judge Donna Metlock, Alt. Capt. Norman Bouchard, Judge Homer Ruddick, Alt. Pet. 24 American G.I. Forum Building Ellie Garcia, Judge Hwy. 87 Patsy Zambrano, Alt. Pct. 25 Hatch Bend Country Club 7mi. N. of Port Lavaca, off Hwy. 35 Pct. 25A American G.I. Forum Building Hwy. 87 Pct, 26 WCID #1 Office, Hwy. 35 11mi. E. of Port Lavaca Pct. 27 Seadri8 City Hall Main and Dallas Sts. Pet. 28 Port O'Connor Fire Station 6th Street Rosemary Bradley, Judge Annie Barrick, Alt, Rose Amador, Judge Blasa Amador, Alt. Janet Custer, Judge Merline Dawdy, Alt. Karen Helms, Judge Vi Colianni, Alt, Rae Beth Girard, Judge Pauline Gonzales, Alt. It is hereby directed that this order be filed with the clerk of this court and that a copy be given to the custodian of the election records for said county. The Elections Administrator is hereby instructed to send notice of appointment to each election ' d of their appointment for a one year term beginning August 1,1997. e Commissioner, 1mmissioner, P 2 Commissioner, Pct. 4. 947 AGREEMENT - OFFICE'OF ATTORNEY GENERAL AND CALHOUN COUNTY A Motion was made by Commissioner Belk and seconded by Commissioner Floyd to continue the Court Cost Agreement with the Attorney General's Office and authorize the County Judge to sign. Commissioners Belk, Floyd, Jurek, Finster and Judge Hartzog all voted in favor. Dan Morales ATTORNEY GENERAL May 28, 1997 ®ice ®f the Aftomey aenelraR • State of Texas Child Support Division Post Office Box 12017 Austin, Texas 78711-2017 RECEIVED Voice: (512) 460-6000 Fax: (512) 460-6070 The Honorable Howard G. Hartzog County Judge, Calhoun County Courthouse, 211 S. Ann St. Port Lavaca, TX 77979 'JUL 0 7 1997 Howard G. Ha Calhoun rtzog County Judge Re: Court Cost Agreement between the Office of the Attorney General and Calhoun County Dear Judge Hartzog: The Court Cost Agreement that your county entered into with the Office of the Attorney General expires on August 31, 1997. To ensure that the mutual provisions of the Agreement continue without interruption, we are sending you a renewal Agreement for the years 1997 through 1999, as well as A new Lobby Certification that covers the same period. As you will note, we have made changes in the format of the Agreement. The changes were made to enable each party to more easily understand the terms of the Agreement. However, no substantive changes to the terms of the Agreement were made. If you have any questions regarding the content of the Agreement please contact Sharon Sutton, Assistant Attorney General at (512) 460-6432. We would appreciate your prompt attention to execution of the Agreement and the Lobby Certification. After signing, please return the Agreement and Lobby Certification to me at the above address. The Office of the Attorney General looks forward to another two years of mutual cooperation for the benefit of the children of Texas. Sincerely, J�9i;o4re;1e oseph Section Chief Contracts Section AN EQUAL OPPORTUNITY EMPLOYER 0 �J COOPERATIVE AGREEMENT FOR TITLE I V-D PROGRAM BETWEEN THE OFFICE OF THE ATTORNEY GENERAL OF THE STATE OF TEXAS AND CALHOUN COUNTY, TEXAS I. INTRODUCTION The Office of the Attorney General (OAG) and the County of Calhoun (County) hereby enter into an agreement to reimburse County for services provided to the Title IV, Part D of the federal Social Security Act (Title IV-D) child support enforcement program. Said services provided by the County are enumerated in Title 5: (The Parent -Child Relationship and the Suit Affecting the Parent -Child Relationship), Texas Family Code as codified by the 74th Texas Legislature. 2. SPECIFICATIONS 2.1 Agreement Period This Agreement shall commence on September 1, 1997, and shall terminate on August 31, 1999, unless terminated earlier by provisions of this Agreement. 0 2.2 Written Notice Delivery Any notice required or permitted to be given under this Agreement by one party to the other party shall be in writing and shall be given and deemed to have been given immediately if delivered in person to the recipient's address set forth in this section or on the date of certified receipt if placed in the United States mail postage prepaid by registered or certified mail with return receipt requested, addressed to the receiving party at the address hereinafter specified. 2.11 County The address of the County for all purposes under this Agreement and for all notices hereunder shall be: (County Judge), or his successor in office • Page I R R 2.2.2 OAG The address of the OAG for all purposes under this Agreement and for all notices hereunder shall be: David Vela (or his successor in office) IV-D Director, Child Support Division Office of the Attorney General P.O. Box 12017 Austin, Texas 78711-2017 With copies to: Joseph C. Fiore (or his successor in office) Section Chief, Contracts Section Office of the Attorney General P.O. Box 12017 Austin, Texas 78711-2017 2.3 Liaison i County and OAG each agree to maintain specifically identified liaison personnel • for their mutual benefit during the term of the agreement. The liaison(s) named by County shall serve as the initial point(s) of contact for any inquiries made pursuant to this agreement by OAG and respond to any such inquiries by OAG. The liaison(s) named by OAG shall serve as the initial point(s) of contact for any inquiries made pursuant to this agreement by County and respond to any such inquiries by County. The liaison(s) shall be named in writing at the time of the execution of this agreement. Subsequent changes in liaison personnel shall be communicated by the respective parties in writing. 2.4 County Responsibilities 2.4,1 County shall perform duties as provided by state law regarding the filing, issuance and service of process in actions filed in conjunction with a statewide program of child support enforcement pursuant to Title IV-D. 2.4.2 County shall provide services as may be necessary to fulfill its obligations pursuant to Subsection 2.4,1 of this section including, but not limited to, the following enumerated services: 2.4.2.1 Filing and processing actions in suits affecting the parent - child relationship under Title 5, Texas Family Code as Page 2 - 950 zodified by the 74th Texas Legislature, including a suit to establish paternity or support, a motion to enforce or modify a decree, a notice of child support delinquency, and in a suit under Chapter 159 of the Texas Family Code as codified by the 74th Texas Legislature; 2.4.2.2 The issuance and service of process, including service of process in actions pursuant to Chapter 232 of the Texas Family Code as codified by the 74th Texas Legislature; 2.4.2.3 The issuance and delivery of writs, orders, and subpoenas as specified in Section 231.202 of the Texas Family Code as codified by the 74th Texas Legislature; 2.4.2.4 The filing and processing transfer cases under Sections 110,005 and 110.002 of the Texas Family Code as codified by the 74th Texas Legislature; and 2.4.2.5 The issuance and delivery of orders and writs of income withholding as provided by Chapter 158 of the Texas • Family Code as codified by the 74th Texas Legislature. 2.4.3 Credits In instances when the county recovers direct payments from child support obligors ("credits") for services rendered in Title IV-D child support cases and for which the County has received payment, then County shall credit such amounts to the OAG on the "IV-D Child Support Court Cost Processing Form" for the month when the recovery from the obligor was received. All such credits shall be described and documented as reasonably required by the OAG. The County shall subtract the credits from the total monthly charges for services prior to multiplying the charges by the applicable reimbursement rate as described in Section 2.5. 2.4.3.1 If the County's recovery of credits exceeds the total monthly charges for services for which the OAG will be liable, the OAG may offset the amount of the excess credits against future claims submitted by County within the same fiscal year. The term "fiscal year" refers to the State fiscal year, which begins on September Ist and ends on August 3 i st of each year. 2.4.3.2 County will credit sums recovered from obligors only for those charges for which the OAG is liable. Page 3 9-51 2.5 2.4.3.3 County will follow generally accepted accounting principles. , 2.4.4 County shall refund to the OAG within thirty (30) days any sum of money that has been paid to the County, that the OAG determines to be an overpayment to County. The overpayment could result from a disallowance or failure of the OAG to receive federal funding or audit exceptions stemming from audits performed by the OAG or Depatment of Health and Human Services. OAG shall give the County timely notice of such exceptions. The OAG may also, at its option, deduct the amount of the excess payment from the amounts payable by the OAG for services performed pursuant to Chapter 231, Texas Family Code as codified by the 74th Legislature and billed to the OAG by County. 2.4.5 County shall insure that every person who, as a part of their employment, receives, disburses, handles or has access to funds collected pursuant to this agreement does not participate in accounting or operating functions that would permit them to conceal in the accounting records the misuse of said funds. OAG Responsibilities 2.5.1 The OAG shall be financially liable to County asset out in 2.5.1.1, subject • to the limitations listed in Section 2.5.2 and further subject to the reduction of liability for credits as specified in Section 2.4.3 of this Agreement. 2.5.1.1 The OAG shall be liable to County in an amount equal to the State -to -County reimbursement rate in effect at the actual time the duties are performed. The term, "State -to - County reimbursement rate", shall mean that fractional proportion of allowable county expense items which will be reimbursed by the State. This rate is equal to the fractional proportion of allowable child support enforcement program charges which the federal Office of Child Support Enforcement pays to the State as federal financial participation (FFP) under Title IV-D, multiplied by the total charges allowed under Section 231.202, Texas Family Code as codified by the 74th Texas Legislature for services provided by the County. These charges shall be no more than the actual costs incurred by the County in performing said services. For purposes of reference only, the applicable State -to -County reimbursement rate at the effective date of this Agreement is sixty-six percent (66%). Page 4 952 • 2.5.1,2 The OAG will be liable to the County for the amount of the state share of fees and costs specified in Section 231.202 of the Texas Family Code as codified by the 74th Texas Legislature, if and only if, there is an express and specific appropriation by the Texas Legislature. The term "state share" means that portion of allowable expenses for fees and other costs that remain unpaid after receipt of the federal share of reimbursement and that is to be reimbursed by the state or may be contributed by certified public expenditure by the County. This section will not operate to create additional liability on behalf of the OAG until and unless appropriations that are in addition to those in effect on the beginning date of this Agreement are made. 2.5.2 Limitation of OAG Liability 2.5.2.1 The OAG shall be liable for charges and fees becoming due after commencement of this Agreement and before termination of this Agreement. • 2.5.2.2 The OAG is liable only for charges incurred by the County for services and fees and charges described in Section 231202 of the Texas Family Code as codified by the 74th Texas Legislature. 2.5.2.3 The OAG is not required to pay charges incurred for performance of services unless such charges are incurred and services rendered in accordance with the terms of this agreement. 2.5.2.4 The OAG is liable to the County for payment of the federal share of reimbursement for fees and costs under Section 231.202 of the Texas Family Code as codified by the 74th Texas Legislature, to the extent that the OAG receives the federal share. If the federal share is received by the OAG and that amount is later disallowed by the federal government, the County official to whom payment was made shall return the amount to the OAG not later than the thirtieth (30th) day after the date on which notice was given by the OAG. • 2.5.2.5 The OAG shall be liable only for the costs which are allowable according to the provisions of the federal Office of Management and Budget (OMB) Circular A-87, " Cost Page 5 953 2.6 PFA Principles for State and Local Governments," and OMB • Circular A-102, "Uniform Administrative Requirements for Grants -in -Aid to State and Local Governments," both of which are published by the Executive Office of the President of the United States of America. Payment Processing Procedures 2.6.1 County shall bill or credit the OAG each month for liabilities or credits of the OAG which have accrued during the preceding thirty (30) days which have not been previously billed by the County. The OAG will provide forms to enable County to provide documentation and information in a format required by the OAG. During calendar month when no liabilities or credits accrue, the County is not required to submit a monthly report. 2.6.2 County shall keep all records to substantiate the County billing. 2.6.3 The OAG shall review the billings within fifteen (15) business days after the end of the calendar month in which the billings are made and either: 2.6.3.1 within fifteen days of receiving the billing return it to the • County for correction or to obtain further information; or 2.6.3.2 process and submit the billing to the Comptroller for payment in accordance with state procedures for issuing state payments. 2.6A The District Clerk, Sberiff, Constable and/or any designated county office holder shall submit to the OAG monthly vouchers, with accompanying processing forms attached. Inspections, Monitoring and Audits The OAG may monitor and conduct fiscal and/or program audits of County program performance at reasonable times. The OAG may at its option or at the request of County provide technical assistance to assist County in the operation of this program. County shall grant to the OAG or HHS access, without prior notice, to all books and records of the County pertinent to this agreement. The County records may be inspected, monitored, evaluated, audited or copied. Reports or other information relating to this program prepared by the County or at the request of the County shall be furnished to the OAG within ninety (90) days of their availability. Page 6 �J 954 • 3. TERMS AND CONDITIONS 3.1 Termination Either party to this agreement shall have the right to terminate this agreement by notifying the other party in writing of such termination and the proposed date of the termination no later than five (5) days prior to the effective date of such termination. 3.2 Record Retention The County shall maintain and retain for a period of three (3) years after the submission of the final expenditure report, or until full and final resolution of all audit or litigation matters that arise before the expiration of the three (3) year period after the submission of the final expenditure report, whichever time period is longer, such records as are necessary to disclose fully the extent of services provided under this Agreement, including, but not limited to, records that will show the basis of the allowable charges and payments made. The provisions of this section shall be incorporated into any subcontract executed by the County. • 3.3 Civil Rights County agrees that no person shall, on the ground of race, color, religion, sex, national origin, age, disability, political affiliation, or religious belief, be excluded from participation in, be denied the benefits or, be subjected to discrimination under, or be denied employment in the administration of, or in connection with, any program or activity funded in whole or in part with fund provided by this Agreement. County shall comply with Title VII of the Civil Rights Act of 1964 (Public Law 88-352), Section 504 of the Rehabilitation Act of 1973 (Public Law 93-112), and the Americans with Disabilities Act of 1990 (public Law 101-336). County shall comply with Executive Order 11246, "Equal Employment Opportunity" as amended by Executive Order 11375, "amending Executive Order 11246 relating to "Equal Employment Opportunity" and as supplemented by regulations at 41 C.F.R. Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity department of Labor". County shall ensure that all subcontracts comply with the above reference provisions. 3.4 Immigration Reform and Control Act of 1986 County shall comply with the provisions of the Immigration Reform and Control Act of 1986, 100 Sat. 3359, by verifying the identity and authorization to work in • the united States of its employees assigned to this Agreement at any time during the term of this agreement. County shall require compliance from any subcontractors. Page 7 3.5 Environmental Protection 0 County shall be in compliance with all applicable standards, orders, or requirements issued pursuant to the mandates of the Clean Air Act (42 U.S.C. Section 7401 et seq) and the Federal Water Pollution Control Act, as amended, (33 U.S.C. 1251 et seq.). 3.6 Certain Disclosures Concerning Lobbying County shall comply with the provisions of a federal law known generally as the Lobbying Disclosure Acts of 1989, and the regulations of the United States Department of Health and Human Services promulgated pursuant to said law, and shall make all disclosures and certifications as required by law. County must submit the Certification Regarding Lobbying included with this Agreement. This certification certifies that the County will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence any officer or employee of any Federal agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal Contract, grant or any other award covered by 31 U.S.C. 1352. It also certifies that the County will disclose any lobbying with • non -Federal funds that takes place in connection with obtaining any Federal award by completing and submitting standard Form LLL. 3.7 Compliance With Law County shall perform its obligations hereunder in such a manner to ensure its compliance with law and to assure, with respect to County's performances, that the OAG is carrying out the program of child support enforcement pursuant to Title IV, Part D, of the federal Social Security Act of 1935, as amended. 3.8 Provision of Funding by United States It is expressly understood that any and all of the OAG's obligations and liabilities hereunder are contingent upon the existence of a state plan for child support enforcement approved by the United States Department of Health and Human Services providing for the statewide program of child support enforcement, pursuant to the Social Security Act, and on the availability of Federal Financial Participation for the activities described herein. In the event that such approval of the state plan or the availability of Federal Financial Participation should lapse or otherwise terminate, the OAG shall promptly notify County of such fact in writing. Upon such occurrence the OAG shall discontinue payment hereunder. • Page 8 956 • 3.10 Changes in the Law Any alterations, additions or deletions to the terms of this Agreement which are required by changes in federal or state law are automatically incorporated into this Agreement without written amendment to this Agreement and shall be effective on the date designated by said federal or state law. 3.11 Amendments Any changes to this Agreement, except those changes so designated in this Agreement, shall be in writing and executed by both parties to this Agreement, 3,12 Entire Agreement This instrument consisting of ten (10) pages, constitutes the entire agreement between the parties hereto, and all oral or written agreements between the parties hereto relating to the subject matter of this contract that were made prior to the execution of this contract have been reduced to writing and are contained herein. 3.13 Venue This agreement shall be governed by and construed in accordance with the laws of is the State of Texas, except for its provisions regarding conflicts of laws. The venue of any suit brought by OAG against County for any breach of this agreement is fixed in any court of competent jurisdiction in Calhoun County, Texas. The venue of any suit brought by County against OAG for any breach of this agreement is fixed in any court of competent jurisdiction in Travis County, Texas, and all payments shall be due and payable in Travis County, Texas. Is Page 9 957 THIS AGREEMENT IS HEREBY ACCEPTED WITH AN EFFECTIVE DATE OF SEPTEMBER 1, 1997. OFFICE OF THE ATTORNEY GENERAL David Vela IV-D Director, Child Support Division Jorge Vega First Assistant Attorney General CALHOUN COUNTY Page 10 0 • CERTIFICATION REGARDING LOBBy1NG DEPARTMENT OF HEALTH AND HUMAN SCR VICES ""'nSTRATION FOR cHII.DRL-N AM) rANMMS PROGRAM: CHILD SUPPORT ENFORCEMENT FROG PURSUANT O TITLE 1 V-D OE THE S CIAT ACT OF 1935 AS ADMINISTt=Rrn nv EC R1 Y n�r:AlroRM:vcr_NF " "rrtc or _RAI. or- �txAs PERIOD: Se tember 1 1997 (o Au¢ust 31 1999 The undersigned certifies, to the hest of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid Or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an office or employee of Congress, or an employee of a Member of congress in connection the entering into of any with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, Of agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds haven been paid or will be paid to any person for influencing or attempting to influence an office, or employee of any agency, a Member of congress, an officer or employee of Congress, or an employee of Member of Congress in connection with this Federal contract grant, loan or cooperative agreement, the undersigned shall complete and submit standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was place when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 13:3. Title 31, U.S. Code. Any person who fails to file the required certification shall be szea to a ci Pe y of not less than $10,000 such faihure, and not more than V 00,000 for each Signature A enc�doroanizaticn Title Da%Ak .1 959 CONTRACT FOR RESIDENTIAL SERVICES -COMMUNITY CORRECTIONS A Motion was made by Commissioner Floyd and seconded by Judge Hartzog to approve the following Contract for Residential Services with Community Corrections, Inc. and authorize the County Judge to sign. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. CONTRACT FOR RESIDENTIAL SERVICES This agreement is made on this the (O7 day of CJ-IoLa , 1996, by and between COMMUNITY CORRECTIONS, INC., hereinafter referred to as ("CCI-), and CALHOUN COUNTY, a political subdivision of the State of Texas, hereinafter referred to as ("CONTRACTOR"). WHEREAS, CCI operates RESIDENTIAL PLACEMENT CENTERS in Texas and has contracted with other various probation departments for housing of juveniles; and WHEREAS, the RESIDENTIAL PLACEMENT CENTERS have been duly inspected and certified as being suitable for the detention of juveniles by their respective County Juvenile Boards; WHEREAS, the respective County Juvenile Boards have approved the programs, policies and procedures under which CCI manages the facilities; NOW, THEREFORE, the parties agree as follows: ARTICLE I 1.01 PURPOSE: The purpose of the Contract is to provide housing in any RESIDENTIAL PLACEMENT CENTER operated by CCI for juveniles from the County of CONTRACTOR, that have been adjudicated delinquent and placed on probation, and are court ordered as a condition of probation to be placed in the Post -Adjudication Placement Alternative. CCI will provide quality services including clearly defined goals, outputs, and measurable outcomes as shown on the attached Exhibit"A". ARTICLE If 2.01 TERM: The term of this Contract is for a period commencing on the 1st day of October, 1996, and may be terminated by either party with (24) hours notice. But in no event is this contract for a period exceeding beyond the 30th day of September, 1997. CONTRACTOR shall remove, on or before the termination date, all juveniles placed by CONTRACTOR in the DETENTION CENTER. ARTICLE III 3.01 FACILITIES: CCI agrees to provide those juveniles housed in any RESIDENTIAL PLACEMENT CENTER operated by CCI, room, board, and 24 hour daily supervision and approved educational program, recreational facilities, and counseling. Such space and service shall be provided by CCI at the request of CONTRACTOR. Such space, however, will be provided by CCI to CONTRACTOR on a space available basis. CONTRACTOR specifically agrees that any juvenile placed with CCI may be housed at any RESIDENTIAL PLACEMENT CENTER operated by CCI that has been certified by 0 0 0 m their respective County Juvenile Board, and further agrees that any juvenile may be transferred to another RESIDENTIAL PLACEMENT CENTER operated by CCI. CCI will give CONTRACTOR forty-eight (48) hours notice before transferring a juvenile. In • an emergency situation, CCI will notify CONTRACTOR within twelve (12) hours of the juvenile's transfer to another RESIDENTIAL PLACEMENT CENTER. CCI agrees to adhere to all applicable state and federal laws and regulations in providing the above described services. 3.02 MEDICAL: CONTRACTOR agrees to be responsible for payment for medical care to the juveniles from the CONTRACTOR and to pay for emergency examinations, treatments, and hospitalization in the event the parent of the child and/or the child's medical insurance does not cover the cost. CCI shall notify CONTRACTOR of any medical emergency or condition requiring medial care within one (1) regular working day of its occurrence. ARTICLE IV 4.01 FEES: For services rendered under this Agreement, CONTRACTOR shall pay the sum of EIGHTY AND .00/ib0 ($80.00) DOLLARS per day per child for each day the CONTRACTOR has juveniles in any of the RESIDENTIAL PLACEMENT CENTERS operated by CCI. Charges will include the day of admittance, regardless of hour of admittance; plus the number of days until released, including day of release, regardless of hour. • 4,02 BILLING: CCI agrees to furnish CONTRACTOR an itemized bill, which shall include the daily charges specified above and all reimbursable expenses incurred by CCI for juveniles of CONTRACTOR through the date of the bill. • Billing document shall be forwarded to: Calhoun County Juvenile Probation 201 W Austin Port Lavaca, Tx, 77979 4.03 PAYMENT: Payment shall be made monthly within thirty(30) days after receipt by CONTRACTOR of CCI's monthly invoicing. Payment shall be made to: Community Corrections, Inc. P.O. Box 841 Hondo, Texas 78861 4.04 ACCOUNTING AND INSPECTION: CCI will account separately for any and all 2 - 961 state funds paid to CCI by CONTRACTOR. CCI will provide access to CONTRACTOR to records necessary to monitor CCI's performance under this contract. CCI will retain • all applicable records for a minimum of three (3) years or until any pending audits have been completed or questions answered regarding the financial records have been resolved. ARTICLE V 5.01 CONDITIONS FOR PLACEMENT: When a juvenile is transported to any RESIDENTIAL PLACEMENT CENTER operated by CCI, the officer effectuating the transfer should have the following with him: (1) Two copies of the signed Dispositional Order with the conditions ordering the child into placement; and (2) Parent's notification of child's whereabouts. 5.02 ORDER EXTENDING TIME: Juveniles placed in Post -Adjudication care in the facilities shall be removed therefrom by CONTRACTOR, its agents, servants or employees at the time specified by the Court Order issued by the Judge of the Juvenile Court of CONTRACTOR. 5.03 CHARGES FOR TRANSPORTATION: Should a juvenile in Post -Adjudication • care not be removed by CONTRACTOR, its agents, servants, or employees as noted in above Section 5.02 by 12:00 noon of the last day of placement; CCI will immediately deliver the juvenile to the Juvenile Court or a person authorized by the CONTRACTOR to receive Juveniles. CONTRACTOR shall be charged $.28 per mile for each mile traveled. 5.04 ORDERS OF RELEASFi Juveniles placed in any RESIDENTIAL PLACEMENT CENTER operated by CCI shall not be removed prior to the conclusion of the Court Order except to the Probation Officer or as allowed in Section 5.05 below, without delivery of an Order for Release signed by the Judge of the Juvenile Court of CONTRACTOR. 5.05 EXAMINATIONS: If a juvenile is placed in a RESIDENTIAL PLACEMENT CENTER operated by CCI, and if found, in the sole judgment of CCI, to be mentally or physically unfit, dangerous and/or unmanageable or such juveniles mental or physical condition would or might endanger that juvenile or other occupants of the RESIDENTIAL PLACEMENT CENTER, then CCI will immediately give notice to a person or persons authorized by CONTRACTOR to remove the juvenile, and said juvenile shall be removed by an authorized person promptly, but in no event longer than twelve (12) hours. In the event said juvenile is not removed, CCI is hereby authorized to immediately deliver the juvenile to the CONTRACTOR or person 3 • 962 authorized by CONTRACTOR to receive juveniles. CONTRACTOR shall b* charged • for same in accordance with Section 5.03 above. 5.06 ACCEPTANCE: CCI agrees that any RESIDENTIAL PLACEMENT CENTER operated by CCI will accept any juvenile qualified hereunder, without regard to such juvenile's religion, race, creed, color, or national origin. ARTICLE VI 6.01 OPERATION: Nothing in this contract shall be construed to permit CONTRACTOR, its agents, servants or employees in any way to manage, control, direct or instruct CCI, its servants or employees in any manner respecting any of their work, duties or functions pertaining to the maintenance and operation of any RESIDENTIAL PLACEMENT CENTER operated by CCI. ARTICLE VII 7.01 CONFIDENTIALITY AND INDEMNIFICATION: In consideration of CCI and/or its representatives or agents agreeing to provide access to information or records pertaining to a juvenile placed in the DETENTION CENTER by CONTRACTOR, CONTRACTOR agrees to indemnify and hold harmless CCI for any damages and/or claims, including, but not limited to attorneys fees incurred in the event that any breach of confidentiality occurs as a result of CCI providing the information or records to • CONTRACTOR. ARTICLE Vill 8.01 ENTIRE AGREEMENT: This agreement supersedes any and all other Agreements, either oral or in writing, between the part(es hereto with respect to the subject matter of this Agreement which is not contained Ijerein shall be valid or binding. ARTICLE IX 9.01 APPLICABILITY: This Agreement shall inure solely to the benefit of the parties hereto and not to any third party recipients or supplier of services. ARTICLE X 10.01 ASSIGNABILITY: This Agreement is not assignable. ARTICLE XI 11.01 ATTORNEYS FEES: If any action at law or in equity is brought to enforce or Is a 963 interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees in addition to any other relief to which he may be entitled. • ARTICLE XII 12.01 GOVERNING LAW: The validity of this Agreement and of any of its terms or provisions, as well as the rights and duties of the parties hereunder, shall be governed by the law of the State of Texas, and all venue shall be in MEDINA County, Texas. ARTICLE XIII 13.01 AMENDMENT: This Agreement may be amended by the mutual agreement of the parties hereto in writing to be attached to and incorporated into this Agreement. ARTICLE XIV 14.01 LEGAL CONSTRUCTION: In case any one or more or the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, or unenforceability shall not affect any other provision thereof and this Agreement shall be construed .as if such invalid, illegal, or unenforceable provision has never been contained herein. EXECUTED IN DUPLICATE COPIES, EACH OF ,WHICH SHALYHAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. • COMMUNITY CORRECTIONS, INC. BY. LL�-- BY: U JEFFER B.PARSONS,CEO / ATTESl�. �� 4 ,6"A' AL"/), - STATEMENT REGARDING CHILD SUPPORT ARREARAGE "Under Section 231.006, Family code, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate." 5 • 964 • All persons with at least a 25% ownership interest: Jeffery B. Parsons Social Security Number 467-11-0214 Donald E. Campsey Social Security Number 453-84-3210 COMMUNITY CORRECTIONS. INC. ON • 965 d AMENDMENT OF 1997 SALARY ORDER - OFFICE_ OF_DIST. ATTY. A Motion was made by Commissioner Belk and seconded by Commissioner Finster to Amend the Salary Order to increase the salary of the Asst. Criminal District Attorney until a either a new Asst. Criminal District Attorney is employed, or until December 31, 1997. Commissioners Belk, Finster, Jurek, Floyd and Judge Hartzog all voted in favor. COPY MIRTH AMENDED EMPLOYMENT.COMPENSATION CONTRACT JOHN D. WHITLOW, Criminal District Attorney for Calhoun County, Texas, located at 211 S. Ann, Room 103, Port Lavaca, Calhoun County, Texas, herein referred to as Employer, hereby employs JAMS D. HENDERSON, of 211 S. Ann, Room 103, Port Lavaca, Calhoun County, Texas, herein referred to as Employee, as Assistant Criminal District Attorney, to serve and to perform such duties at such times and places and in such manner as Employer may from time to time direct. Employee hereby agrees to abide by the rules and regulations of the Calhoun County Employee Policy and Procedures Manual and the Calhoun County Criminal District Attorney s Office Policy and Procedures Manual. It is further agreed that in addition to his current annual salary paid to him by Calhoun County, Employee shall be paid the sum of TWO HUNDRED FIFTY AND NO/100 DOLLARS (6250.00) on the 15th day of July and on the 15th day of December of each year said Employee is employed by Employer. Also, it is further agreed that in addition to -his current annual salary paid to him by Calhoun County and in addition to the $250.00 paid to him on the 15th day of July and on the 15th day of December of each year, Employee shall be paid the sum of ONE THOUSAND AND NO/100 DOLLARS ($1,000.00) per month beginning July, 1997 and continuing until such time as Employer employees a second Assistant Criminal District Attorney, at which time said $1,000.00 will be discontinued. Page 1 of 2 C 966 Further, it is agreed that Employer shall pay EmplQyee•s annual dues in the. Calhoun County Bar Association. This contract shall be in effect from the let day of July, 1997, and shall remain in effect until it is terminated by either party at any time at will upon notice to the other party. SIGNED this lot day of July, 1997. N ITLOW, J S D. HEN SON, iminal Distrrict Attorney Employee for Calhoun County, Texas Page 2 of 2 The County Clerk and J. P. Pct. $4 and the County Treasurer presented their monthly reports for June, the and nuptheTCountyax eTreasssor urerpr esentednted her qu arterly report ly report for y and after reading and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said reports be approved. M CALHOUN COUNTY, TEXAS STATEMENT OF BALANCES Balance Balance 3/1/97 Receipts Disbursements 6/30197 ....... General 15,418,601 $670,578 11, 681,583 54, 207,S9b Road 1 Bridge General 157,209 160,428 121,827 195,810 Road 1 Bridge Precinct 1 205,eO7 129,526 68,935 266,598 Road 1 Bridge Precinct 2 113,712 41,776 61,759 93,729 Road 1 Bridge Precinct 3 314,327 43,285 64,345 293,267 Road 8 Bridge Precinct 4 289,290 124,593 148,759 265,124 FM -Lateral Road 443,510 12,490 169,829 286,171 Hwy 87/FN 1090 404,994 4,733 0 409,727 Road Maintenance Precinct 1 66,365 773 0 67,138 Road Maintenance Precinct 4 13,305 155 0 13,460 Lateral Road Precinct 1 3,728 45 0 3,773 Lateral Road Precinct 2 3,728 45 g 3 773 Lateral Road Precinct 3 3,728 45 0 3,773 lateral Road Precinct 4 3,746 45 0 3 791 Flood Control Precinct 1 89,327 11050 (1,123) 91,500 Flood Control Precinct 2 1,218 14 0 1,232 Flood Control Precinct 3 17,021 202 0 17, 223 flood Control Precinct 4 1, 588 18 0 11606 Airport Maintenance 39,636 457 4,294 35, 799 Lau Library 2,332 1,73$ 2,105 1,965 Library Gift Memorial 3,764 680 548 3, 896 Fine 8 Costs Holding 69,679 43,256 460 112,475 Justice of Peace Pct 2 Escrow 110 0 lie 0 Donations 42,824 3,719 1,320 45,223 Grants 47,514 318 6,959 40,873 Records Management -county Clerk 45,326 6,735 6,938 45,123 Records Mgmt. 8 Preservation 6,112 639 0 6,751 Courthouse Security 29,685 2,106 0 31 791 Juvenile Probation 122,090 22,124 37,907 106,307 District Court • laprest Jury 2,360 3,072 3,032 2,400 County Court - leprest Jury 1,790 1,538 1,458 1,870 Excess Sales Tax - Debt Service 112,730 970 113,700 0 Excess Sales Tax Revenue 134,206 1,570 0 135,776 Sheriff Forfeited Property 152 0 0 152 Capital Proj-Otivia Boat Reap 38,79S 64,867 103,662 0 Capital Proj-seadrift Boat Ramp/Park 100,000 0 0 100,000 Capital Project-Choc. Bayou Park 19,583 82,791 84,241 18,133 Capital Project -Beach Sewer 12,520 136 0 12,656 Library Cart. of obtig• Int. 1 Sk9• 17,629 1,194 0 18,823 Gen. Oblig. Bonds int. 8 Sk9• 89,632 6,334 0 95,966 Gen. Obtig• Ref- Bolls int. 1 Sk9• 80,500 117,524 0 198,024 Tax Anticipation Notes Construction 3,271,764 37,665 201,887 3,107,742 Tax Anticipation Notes Int. 8 Skg. 68,817 759 0 69,576 Coamunity Development 0 31,385 31,385 0 Cmmunity Development I 0 10,125 10,125 0 Hospital operating 3,746,878 3,313,621 3,742,173 3,318.326 Hospital EMS Sinking 0 0 0 0 Hospital Memorial 9,584 813 0 10,397 Indigent Healthcare 74,515 224,052 239,425 59,142 ---------- .- __..____---- Totals $15,741_731 $5_170.189 17_107_643 $13_804_277 We the undersigned County Judge and Comlussioners in and for Calhoun County, Texas hereby certify that we have this date inade an examination of the County Tress 's terly report, filed with us on this I/ &[(� day of 1997, and have found the sane o�beCorrect an in d rd 1997. SOUR HANDS, officiall this day of % , 1997. ,1ud HOW H og, Co ty ge T/T!/ •� Leroy Belk H. F uoyd Commission - recin t No. Conn 'ssioner Precinct No. 3 in Jure c � &A enneth W. Fulster Commissioner nct No. 2 C0911ASSiOner Precinct No. 4 SWORN TO AND SUBSCRIBED BEFORE ME, County Judge, and County CorAmssioners of d lhoun County, each respectively, on this day of 1997. BEFORE ME, the un rsign authority on this day personally appeared Sharron Marek, County Treasurer of Calhoun County, says that the within and foregoing report is true and correct. FILED. FOR RECORD THIS 1I� recorded this day of 968- 0 0 A Motion was made by Commissioner Finster and seconded by Commissioner Jurek that the following Budget Amendments be approved. Commissioners Finster, Jurek, Belkp Floyd and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ��lL r j}X (Department making this request) Date: (n-36 5-1 i request an amendment to the budget for the year following line items in my department: GL_Account_#_ 01- Ia1)-O ey)a Account Name Net change in total budget for this department is: other remarks/justification: Amendment Amount 30 �111a� vim. ., l j i..,AWWIM . Ju'_ I Y 1997 E� I understand that my budget cannot be amend d as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: -10 (Department makina est) Date: 1-I (9-g 7 I request an amendment to the I-1CI�_-- budget for the year _ _ following line items in my department: GL-Account-#- 01-Lf510- _ s@I QJ-thiqu- nly0 01-qUo -6u I ---Account -Name ------------- P ( a, to IV Amendment ---Amount - ----Reason 17© Net change in total budget for this department is: Other remarks/justification: vrhuy li IIL µ 1997 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 9`70 • 11 BUDGET AMENDMENT REQUESTIJ To: Calhoun County Commissioners' Court From: P!2 y LJQ a (Department making this request) Date: '14 —91 I request an amendment to the J budget for the (year) following line items in my department: GL Account # Q 1-40ao-(Q1 Amendment ---Account-Name --- --- Name Amount �-- -------------- RJ-t 15 15 Net change in total budget for this department is: Other remarks/justification: -------Reason PPFV E-7): [Ei 1997 I understand that my budget cannot be amended ad—"4ue d u__nti7 Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): 971 BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: 1 JLr CL�'C 6rku (Department making this request) Date: q A -91 I request an amendment to the IC19 ` budget for the year following line items in my department: GL-Account-#- Q`L 8�vc - 66 aLo Account Name Amendment' Amount tJ \Ctajr 250 n%C.7V 4-- �k S_ 5D Net change in total budget for this department is: other remarks/justification: W 0 Reason ------------------- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • 972 BUDGET AMENDMENT REQUEST 4§To: Calhoun County Commissioners' Court From: , (Department making this request) Date: -I_' Q Y �l I request an amendment to the )Ci1 7 budget for the year following line items in my department: GL Account Oq C�q 42510 - �-yd i ___Account_Name___ Net change in total budget for this department is: Other remarks/justification: Amendment Amount OOa 30�0 _Reason q- 1997 I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): 973 ACCOUNTS ALLOWED - COUNTY Claims totaling $641,,980.15 were presented by the County Treasurer; after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Finster that said claims be approved for ppayment. Judge Hartzog, Commissioners Floyd, Finster, Belk,'and Jurek all voted in favor. ACCOUNTS ALLOWED - HOSPITAL Claims totaling $2,596.56 for Hospital Indigent Health Care were presented by the County Treasurer and after reading and verifying same, a Motion was made by Commissioner Floyd and seconded by Commissioner Finster that said Claims be approved for payment. Commissioners Floyd, Finster, Belk, Jurek and Judge Hartzog all voted in favor. THE COURT RECESSED. REGULAR JULY TERM HELD JULY 15, 1997 THE STATE OF TEXAS S S COUNTY OF CALHOUN S BE IT REMEMBERED, that on this the 15th day of July, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BUDGET WORKSHOP CONTINUED The Court continued with the Budget Workshop for 1998. The Fire Dept., the J. P.Is, the Health Dept, and several other budgets were discussed. The Sgt. with the Highway Patrol over Calhoun County (resides in Refugio ) appeared before the Court also. BIDS AND PROPOSALS - VARIOUS INSURANCE POLICIES The following Revised Insurance Proposals were presented and after reviewing said proposals a Motion was made by Commissioner Jurek and seconded by Commissioner Finster that the Revised, Proposal of ANCO - GSM Insurance Agency be accepted (total of $130,737.00). Commissioners Jurek, Finster, Belk, Floyd and Judge Hartzog all voted in favor. 974 PROPOSAL 0 ANNUAL PREMIUM 3-YEAR PREMIUM 1) PROPERTY $ 53,677.00 ** 2) COMMERCIAL LIABILITY $ 11,753.00 ** 3) COMMERCIAL CRIME $ 301.00 ** 4) BOILER AND MACHINERY $ 2,016.00 ** 5) FLEET $ 59,173.00 ** 6) CONTRACTOR'S EQUIPMENT FLOATER $ 3,817.00 ** NAME: ANCO-GSM INSURANCE AGENCY ADDRESS: 106 S. Commercial #5 CITY, STATE, ZIP: PortLavaca, T 77979 PHONE NUMBER: 512-552-80 iR kport 512�72 -541 •AUTHORIZED SIGNATURE: TITLE: Admin. Manager /" DATE: 7/15/97 Property quoted with $1000 deductible. Optional deductible of $2500 would be annual premium of $52,104.00. Property quoted with Zurich Insurance Company (P+XV). Windstorm quoted with Texas Catastrophe PPopperty Insurance Association without waiving coinsurance on the Courthouse or Memorial Medical Center. If coinsurance is waived on these properties, additional premium for $1000 deductible would be $9,776.00; additional premium for $2500 deductible would be $9,522.00. Excess windstorm quoted withHartford Specialty Insurance Co. (P XV) General Liability quoted with Zurich Insurance Company (A+XV) per bid specs; policy is NON- PUDITABLE. Crime, Fleet, and Contractors Equipment quoted with Zurich Insurance Ccatmany. Fleet quoted PER BID SPECS with deductible options requested in specs. Boiler and Machinery quoted with CNA_Insurance (A XV1; optional quote for $1000 deductible would be $1980.00 and $2500 deductible would be $1766.00 ALL POLICIES (WITH EXCEPTIONOF WINDSTORM POLICY) COULD BE WRITTEN ON ANNUAL OR THREE YEAR 0 ICY SUBJECT TO ANNUAL RERPTE ENDORSEMENT. AL PACKAGE QUOTE: $130,737.00 TOTAL QUOTE EXCLUDING PROPERTY BID: $ 77,060.00 975 HILB, ROGAL AND HAMILTON COMPANY OF VICTORIA 2403 N. LAURENT P.O. BOX 3710 VICTORIA. TEXAS 77903-3710 (512) 575-8256 PAX (512) 575-9505 REVISED PROPOSAL 1) COMMERCIAL PROPERTY $ 46,000.00 Travelers Insurance Companies and T.C.P.I.A. 2) COMMERCIAL LIABILITY $ 11,500.00 Titan Indemnity Company - NON AUDITABLE 3) COMMERCIAL CRIME $ 452.00 Fidelity and Deposit Insurance Co. 4) BOILER AND MACHINERY $ 1,636.00 Travelers Insurance Companies 5) FLEET $ 70,669.00 Titan Indemnity Company Various Deductibles as Requested 6) CONTRACTOR'S EQUIPMENT FLOATER —$ 3 , 560.00 Highlands Insurance Company Total Estimated Annual Premium $133,817.00 Hilb, Rogal and Hamilton Co. Of Victoria P.O.Box 3710 Victoria, Texas 77979 512-575_-8256 Sign ). Donald B. Hudson Vice President 7/15197 212 N. ESPLANADE • P.O. 60X 7 CUrRO, TEXAS 77954 1512) 275-3447 1'AX(512) 275-5831 THE COURT RECESSED. 402 N. N• P.O. 60X 831 • EDNA, A, TEXAS TEXAS 77957 (512) 782-7601 FAX (512) 782-2058 976 REGULAR JULY TERM HELD JULY 16, 1997 0 is THE STATE OF TEXAS $ 5 COUNTY OF CALHOUN $ BE IT REMEMBERED, that on this the 16th day of July, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog Leroy Belk Franklin Jurek H. Floyd Kenneth W. Finster Marlene Paul County Judge Commissioner,Pct.l Commissioner,Pct.2 Commissioner,Pct.3 Commissioner,Pct.4 County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BUDGET WORKSHOP CONTINUED The Court continued with the Budget Workshop for 1998. Judge Duckett J.P. Pct. #2 appreared in response to the D.P.S. Sgt. and secretary's discussion the previous day. Judge Hartzog then introduced Ted Theilig with the Boy Scouts of America and his grandson Radd "Radical" Rotello. They stopped to visit the Court. There were further discussions on the Budget for 1998. THE COURT RECESSED. REGULAR JULY TERM THE STATE OF TEXAS § 5 COUNTY OF CALHOUN $ HELD JULY 18, 1997 BRIT REMEMBERED, that on this the 18th day of July, A.D., 1997 there was begun and holden at the Courthouse in the City of Port Lavaca, said County and State, at 9:00 A.M., a Regular Term of the Commissioners' Court, within said County and State, and there were present on this date the following members of the Court, to -wit: Howard G Hartzog County Judge Leroy Belk Commissioner,Pct.l Franklin Jurek Commissioner,Pct.2 H. Floyd Commissioner,Pct.3 Kenneth W. Finster Commissioner,Pct.4 Marlene Paul County Clerk Thereupon the following proceedings were had: Judge Hartzog gave the Invocation and led the Pledge of Allegiance. BUDGET WORKSHOP CONTINUED The Court continued with the Budget Workshop for 1998. Mi' A Motion was made by commissioner Floyd and seconded by commissioner Jurek that the following Order be Adopted. Commissioners Floyd, Jurek, Belk, Finster and Judge Hartzog all voted in favor. WHEREAS on the 18a' day of July, 1997, the Commissioners Court of Calhoun County, Texas, considered the request of certain Calhoun county property owners to abandon the road commonly known as Ellynn Street, and portions of the roads commonly known as George Street, David Street, Michael Street and Deborah Street, situated in 22.28 acres in the West Port Subdivision, William Arnold Survey, Abstract A-2, Calhoun County, Texas. The roads or portions of the roads to be abandoned are described by metes and bounds on Exhibit A, attached to this order and incorporated by reference. WHEREAS Texas TrmrTnrtatio i Cale §251.051(a)(1) vests in the Commissioners Court the authority to abandon a public road; and WHEREAS the Commissioners have not previously classified Ellynn Street, George Street, David Street, Michael Street or Debra Street as first-class or second-class roads; and WHEREAS the Commissioner's order to abandon Ellyna Street and the described portions of George Street, David Street, Michael Street and Debra Street, has not been enjoined or sought to be enjoined by any party; and WHEREAS the Commissioners have unanimously voted to abandon Ell = Street and the described portions of George Street, David Street, Michael Street and Debra Street, as required by Texas Tr=Totatiwt Code §251.051(b)(I}, and WHEREAS all requirements of Texas Trmuportadw Cale 5251.051 have been complied with in declaring Ellytm Street and the described portions of George Street, David Street, Michael Street and Debra Street, to be abandoned; NOW, THEREFORE, on motion duly made by Comm. R. Floyd and seconded by Comm. F . Jurek it is ORDERED and DECREED that Calhoun County does hereby abandon Ellynn Street and those portions of George Street, David Street, Michael Street and Debra Street described on Exhibit A. It is further ORDERED and DECREED that Calhoun County reserves an easement appurtenant and right-of-way for ingress and egress across the roads or portions thereof declared to be abandoned by this order, for the purpose of performing any drainage operations that the County, in its sole discretion, deems necessary or appropriate. It is further ORDERED and DECREED that on the date this order is signed, title to the center lines of Ellynn Street, and of the abandoned portions of George Street, David Street, Michael Street and Debra Street, are vested in the owners of the property that abut the respective roads, pursuant to Texas Trarupmtatkn Cole §251.058(b). It is further ORDERED and DECREED that a copy of this order be filed in the Official Records of Calhoun County, Texas, and that the duly filed copy of this order shall serve as the official instrument of conveyance of Ellynn Street, and of the abandoned r� • RM portions of George Street, David Street, Michael Street and Debra Street, from Calhoun • County to the owners of the abutting property, pursuant to Texas Transportation Cade 5251.058(b). Signed this 18' day of July,1997. • 1 • . • •�.rw VI Calhoun County judge Hon. Leroy Belk Commissioner, Precinct No. 1 Hon. Franklin Jurek Commissioner, Prec9ct No. 2 Hon. H Floyd Commissioner, Precinct No. 3 Hon. Kenneth Finster Commissioner, Precinct No. 4 ATTEST: , -) %) & t /2u L Marlene Paul Calhoun County Clerk OrtkrDVxi gA bm&wm gfRwi i— 'est Poe- Witim Page 2 of 1 979 22.28 Acres Part of the William Arnold Survey, A-2, Calhoun County, Texas, STATE OF TEXAS § COUNTY OF CALHOUN § i DESCRIPTION of a tract or parcel of land containing 22.28 :Acres, more or less, situated in and a part of the William Arnold Survey, A-2, Calhoun County, Texas. Said 22.28 acres, more or less, also described as being ALL that same property as described in a Warranty Deed recorded in Volume 173, Pages 339-340 of the Calhoun County Official Records and ALL or. Ellynn Street and portions of George Street, David Street, Michael Street and Debris, Street as shown on the recorded plat of West Port Subdivision in Volume Z, Page 524, Slide 321 A & B, of the Calhoun County Plat Records and is more fully described by metes and bounds as follows: BEGINNING at a 3/4 inch pipe found for corner at the Southwest corner of Lot 7, Block 1 of the West Port Subdivision. Said found 3/4 inch iron pipe also being the Southeast corner of a 10.00 acre tract of land described in Volume 327, Pages 279-280 of the Calhoun County Deed Records and being in the North line of a 75.93 acre tract of land described in Volume 156, Pages 834-841 of the Calhoun County Official Records; THENCE, N 000 15' 20" W; passing at a distances of 103.68 feet, 418.64 feet and 733.65 feet, 3/4 inch iron pipes and for a TOTAL DISTANCE of 891.10 feet to a 5/8 inch iron rod with plastic cap set for corner in the West line of the aforesaid West Port Subdivision which is also the East line of the aforementioned 10.00 acre tract. Said set 5/8 inch iron rod with plastic cap also being the Northwest corner of Lot 2, Block i of the said West Port Subdivision; THENCE, N 89' 44' 40" E. a distance of 104.52 feet to a 5/8 inch iron rod with plastic cap set for corner at the Northeast corner of said Lot 2, Block 1, West Port Subdivision and being in the West line of George Street; THENCE, S 000 15' 20" E, passing at 157.41 feet and 1.41 feet to the Right of a found 5/8 inch iron rod as shown in inset A on the accompanying survey plat and for a TOTAL DISTANCE of 174.62 feet to a 5/8 inch iron rod with plastic cap set for corner in the West line of George Street; THENCE, N 890 44' 40" E, passing at 60.09 feet and 0.93 feet South of a found 5/8 inch iron rod and for a TOTAL DISTANCE of 269.04 feet to a 5/8 inch iron rod with plastic cap set for corner in the West line of David Street. Said set 5/8 inch iron rod with plastic cap bears S 00' 15' 20" E, 0.71 feet from a found 5/8 inch iron rod as shown on accompanying survey plat; • EXHIBIT A THENCE, S 000 15' 20" E, a distance of 166.08 feet to a 5/8 inch iron rod with plastic cap set for corner in the West line of David street; THENCE, N 890 44' 40" E, a distance of 329.04 feet to a 5/8 inch iron rod with plastic cap set for corner in the East line of Michael Street; THENCE, N 000 15' 20" W, passing at 166.94 feet a 5/8 inch iron rod • found on line and for a TOTAL DISTANCE of498.24 feet to a 3/4 inch iron pipe found for corner at the point of intersection of the East line of Michael Street with the South line of County Road No. 311. Said found 314 inch iron pipe also being the Northwest corner of Lot 1, Block 4 of the West Port Subdivision; THENCE, N 890 44' 40" E, with the South line of County Road No. 311, for a distance of 209.04 feet to a 3/4 inch iron pipe found for corner and also being the Northeast corner of Lot 10, Block 4 of the West Port Subdivision; THENCE, S 00' 15' 20" E, a distance of 218.34 feet to a 5/8 inch iron rod with plastic cap set for corner in the West line of Debra Street; THENCE, N 890 44' 40" E, passing at 60.3 feet and 0.58 feet South of a found 5/8 inch iron rod and for a TOTAL DISTANCE of 210.51 feet to a 5/8 inch iron rod with plastic cap set for corner. Said set 5/8 inch iron rod with plastic cap bears S 00° 15' 45" E, 0.68 feet from a found 5/8 • inch iron rod as shown in Inset B on accompanying survey plat; THENCE, S 00° 15' 45" E, a distance of 200.72 feet to a 5/8 inch iron rod found for corner, THENCE, N 890 39' 38" E, a distance of 208.77 feet (Actual), 208.50 feet (Plat) to a 518 inch iron rod with plastic cap set for corner in the West line of State Highway No. 172, Said set 5/8 inch iron rod bears S 89' 39' 38" W, 0.49 feet fi-om a found 5/8 inch iron rod as shown on accompanying survey plat; THENCE, S 00014' 42" E, (Actual) S 00' 13' 56" E (Plat) a distance of 524.84 feet (Actual) 525.25 feet (Plat) to a 5/8 inch iron rod found for confer; THENCE, S 890 44' 40" W, a distance of 208.60 feet (Actual) 208.50 feet (Plat) to a 5/8 inch iron rod found for corner; THENCE, S 000 24' 46" E, a distance of 104.72 feet to a 5/8 inch iron rod found for corner at the Southwest corner of Lot 8, Block 6 of the West Port Subdivision and being in the North line of the aforementioned 75.93 acre tract; 901 THENCE, S 890 44' 40" W, a distance of 1122,25 feet to the PLACE OF BEGINNING; CONTAINING within these metes and bounds 22.28 acres, of which 3.94 acres is in platted roadways and 0.08 acre is in an existing drainage area, situated in and a part of the William Arnold Survey, A-2, Calhoun County, Texas. The foregoing DESCRIPTION was prepared from an actual on the ground survey made under my direction and supervision in April 1997, and is true and correct to the best of my knowledge and belief. Lf TEILMOND TE�n;oNo e: 7ucii REGISTERED PROFESSIONAL LAND SURVEYOR o ii.NO. 1840 {�� SUR110 NOTE: Bearing based on the Recorded Plat of West Port Subdivision. Job#9934.002 • 982 EXHIBIT A NL.I A •a• 8 r; I law A0 I ARNOLD SURVEY. A-2 �. AwA1 II II II 11 II II II i II r / II 'y/• II 11 II II 97 D I c I II • I I � II .i 5 L MP.."10'6 uLw II II II II �I II II I a NLcno •Ot. r731, II PG. JJe-J•D I size: I��C� r.•r.• IN II VOL. Z. • I • v SN A (MASS BLARJNO) PG. I II OI II II II II II !• II II II • I II II II I • ° $ II 11 k II II II 11 II II II II II at f; 6 II II II II II II 524 (Slide L !II 321 Ad 1 M' I I• " � I R I G C ro ACM '; +; I •a6 . Ala sos � I L ARPII'AO ( � , encac0 MT, .V1 r wicl W NMLIDNI. d 1 + 3 N 1 I � eni B Z M W $� W Z _ 8 0 6Ws hIA. $A- LR Z • 01.1.1•• L•I d/[- LA I/l " c" O D•vwr / 3/4- I.P. m r M o-.•1. LI• A.w. N• A.!•.q• 4 o� Am A•n I. a+W L•.4y A.a r � s m r=c W �e t' iy 1W M03 ACML I p .. elir6Y ALWAM •4L rM X 6M-Nr i N I. TL{MOND L rW4 A MIDIdT V Mtl/WMMIAL AND XVIWJN W Md[dR L[ArA ti GRAPHIC SCALE w THAT TM[ PAT SMIN msd [[PRQc TML M MPM 0P AN ON MR #WMO LV[I[T M VNDLN MI 0/NALTIDN AND =JllMIMMON M ARML IM. AND TMAT A awm A1r[ As s"m MLLDML b rn (m r) r Ya. wen n AN AOTL I) MAN" AML MFM ON ML r orr r T OI TRL ILeT PMR A/LD/YMMOK L fR'M LI LV AT ILM[ (OGTLD N[ mw Amwr RCVLT[Mm MWalRW.LL L4r0 F/LYLNR • P JUSTICE OF THE PEACE PCT # 3 REPORT J.P. # 3 presented his report for June and after reviewing and verifying same, a Motion was made by Commissioner Finster and seconded by Judge Hartzog that said report be approved. Commissioners Finster, Floyd, Belk, Jurek and Judge Hartzog all voted in favor. ACCOUNTS ALLOWED - COUNTY Claims totaling $231,868.87 were presented by the County Treasurer and after reading and verifying same, a Motion was made by Judge Hartzog and seconded by.Commissioner Finster that said claims be approved for payment. Judge Hartzog, Commissioner Finster, Belk, Finster, Jurek and Floyd all voted in favor. A Motion was made by Commissioner Floyd and seconded by Judge Hartzog that the following Budget Amendments be approved. Commissioners Floyd, Belk, Jurek, Finster and Judge Hartzog all voted in favor. BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: �1al (Department ma ing this request) Date: _ I —I I —C) ,1 I request an amendment to the I �1 budget for the following line items in my department: GL Account Amendment __ _-_Account Name Amount ___ _____________ ------- Reason C-1-i25-4103 E Elko Net change in total budget for this department is: Other remarks/justification: S — 0 -- I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): • • • ON i • BUDGET AMENDMENT REQUEST To: Calhoun Countycommissioners'cormmissioners' Court From: ",Va+� Z^GX,V-WO (Department making this request) Date: —I _t I request an amendment to the (year) budget for the following line items in my department: Amendment GL Account Account Name Amount cLb 1 1 4 Net change in total budget for this department is: S ,--D ------------- other remarks/justification: -- ----Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: • Date posted to General Ledger account(s): M BUDGET AMENDMENT REQUEST • To: Calhoun County Commissioners, Court From: Il i17 A r tip UZJ (Department making this request) Date: _'-7_91 I request an ,amendment to the Iqq 1 budget for the following line items in my department: GL Account /{ Account Name Amendment ------------- -- _------ Amount Reason • Net change in total budget for this department is: Other remarks/justification: I understand that my budget cannot be amended as requested until Commissioners' court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): M • • • BUDGET AMENDMENT REQUEST To: Calhoun County Commissioners' Court From: ILQL�-n�' l�.`, -_ (Department making this request) Date: 7 I request an amendment to the )ClclI budget for the year following line items in my department: GL Account k ---Account-Name Net change in total budget for this department is: other remarks/justification: Amendment Amount Jo --- -- Reason I understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: Date posted to General Ledger account(s): +SUDGETAMENDMENT REQUEST] To: CalhounCountyCommissioners' Court From: (Department making this request), Date: Aj-� 'CJ IQQ� ) I request an amendment to the _ _1_-!"1 1___ budget for the (year) following line items in my department: GL Account # Account Name 111ryry1ryY'Y11Y1 11YYY'VY111h1111YYY CI -1;-5 - ln5 - 6 U 20 �fl(Um 1m��LGn�CQ 01- 6-(5- 632o • Amendment Amount Reason 1YNryryryglYry11Y YYYYh1YNY1rY111111rYti N I.00 p� U1 �1fMl)k� I NIU t I/tQ. L� r 01-45-(o5-G55u Ro,&o-mug OMLJ A(00.00 N-)5-(v5-(o3ao �,l", C.u. a (Do, oo Net change in total budget for this department is: Other remarks/justification: $ 1 6 — e �n ciM OC , �;� �a h h oC�c • 1 understand that my budget cannot be amended as requested until Commissioners' Court approval is obtained. Signature of official/department head: Date of Commissioners' Court approval: (•✓ ! J Date posted to Ueneral Ledger account(s): THE COURT RECESSED. • e